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2001-02-05 - Village Board Regular Meeting - Agenda Packet VILLAGE OF VILLAGE I L L uffal o OF BUFFALO GROVE `LJGrouc cT. Fifty Raupp Blvd. Buffalo Grove.IL 60089-2100 Meeting of the Village of Buffalo Grove Board of Trustees Phone 847-459-2518 Regular Meeting Fax 847-459-7906 February 5, 2001 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes A. Minutes of the Special Village Board Meeting held on January 22, 2001 V. Approval of Warrant Approval of Warrant#927 VI. Village President Report A. Proclamation Declaring February 8, 2001 as the 91st Anniversary Day of the Boy Scouts of America in Buffalo Grove (President Hartstein) B. Proclamation Declaring National Child Passenger Safety Week, February 11 - 17, 2001 (President Hartstein) VII. Reports from the Trustees VIII. Village Manager's Report A. Fehr & Peers Associates, Inc., Transportation Consultants, to review the Village's Guidelines for Evaluating Traffic Calming Measures. (Trustee Berman) B. Follow-up report on AT&T Broadband Programming and Cable TV Customer Service Issues C. Status Report on Various Traffic Signal Projects IX. Special Business X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other Regular Agenda items. (Attached). XII. Ordinances and Resolutions A. Resolution No. 2001- / Approving an Architectural Service Agreement for the Public Service Center Storage Addition, Screen Wall and Yard Improvement Project (Trustee Berman) B. Resolution No. 2001- 6-- Approving an Engineering Service Agreement for the Buffalo Grove Golf Course Erosion Control Project (Trustee Braiman) C. Resolution No. 2001- co Resolution for the Adoption of the Amendments to the Personnel Rules XIII. Old Business XIV. New Business XV. Executive Session A. Personnel XVI. Adjournment: Approximately 10:30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda February 5, 2001 730 PM Xl. Ordinances and Resolutions A. Ordinance: Ordinance No. 2001- )0 Amending Title 10 of the Village of Buffalo Grove Municipal Code Regarding Stop Signs Approved at the intersection of Newtown Drive/Parkchester Road. (Trustee Berman) RECOMMENDATION: Approve by motion. SUMMARY: Ordinance 2001 - Amending Title 10 of the Village of Buffalo Grove Municipal Code Regarding Stop Signs Approved at the intersection of Newtown Drive/Parkchester Road. The attached rescinds Ordinance 2000-64 which requires placement of stop signs at said intersection. B. Resolution for Agenda: Resolution No. 2001 - , 3 Approving an Engineering Service Agreement for the Reservoir No. 7 External Surface Repair Project (Trustee Marenthal) RECOMMENDATION: Approve by motion. SUMMARY: The proposed agreement would accommodate the implementation of repairs to the tennis court surface of Reservoir 7. New Business None. Old Business None Meeting of the Village of Buffalo Grove Board of Trustees Regular Meeting February 5, 2001 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes V. Approval of Warrant VI. Village President Report VII. Reports from the Trustees Vill. Village Manager's Report IX. Special Business X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. Consent Agenda None XII. Ordinances and Resolutions XIII. Old Business XIV. New Business XV. Executive Session XVI. Adjournment: Approximately 10.30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10.30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10.30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda February 5, 2001 7:30 PM XI. Ordinances and Resolutions None New Business None Old Business None 11054 1/22/01 MINUTES OF THE SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,JANUARY 22,2001 CALL TO ORDER President Hartstein called the meeting to order at 7:35 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Marienthal,Braiman,Glover,Berman, Johnson. Trustee Hendricks was absent. Also present were: William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Assistant Village Manager/Finance Director;Ghida Sahyouni,Assistant Village Manager;Scott Anderson,Assistant Finance Director;Art Malinowski,Human Resources Director;Robert Giddens,MIS Director;Philip Versten, Administrative Assistant;Gregory Boysen,Director of Public Works;Robert Pfeil,Village Planner;Richard Kuenkler,Village Engineer;Carmen Molinaro,Director of Golf Operations;Rick Reed, Golf Course Superintendent;and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Berman,seconded by Glover,to approve the minutes of the January 8,2001 Special Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Glover,Berman,Johnson NAYS: 0—None ABSENT: 1 —Hendricks Motion declared carried. WARRANT#926 Mr.Tenerelli read Warrant#926. Moved by Glover,seconded by Marienthal,to approve Warrant#926 in the amount of $1,987,504.96,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Glover,Berman,Johnson NAYS: 0—None ABSENT: 1 —Hendricks Motion declared carried. SECRETARY OF STATE FACILITY President Hartstein noted that the mobile unit from the office of the Secretary of State will be at the Village Hall on January 24,2001,and will offer all services except for road testing. VILLAGE GOALS FOR 2001 President Hartstein reviewed his Village Goals for 2001,as outlined in his memo to the Board of January 28,2001. LEGISLATORS President Hartstein noted that he recently had the opportunity to speak with many of our local legislators on issues relating to the Village of Buffalo Grove. 11055 1/22/2001 TRAFFIC ISSUES In response to a question from Trustee Glover,Mr.Balling stated that there will be a report on the installation of the Pauline/Weiland signal;he also reported on Thompson/Buffalo Grove signal,as well as the timing of signals at Buffalo Grove/Route 83. With regard to signal timing,staff is proposing that Civiltech Engineering do consultant work on the Lake Cook Road signals,studying the riming sequences and bringing back recommendations to the Board,for a consulting amount of$5,477.00,details of which are contained in Mr.Boysen's memo to Mr.Balling of January 11,2001. Moved by Marienthal,seconded by Johnson to approve staff recommendation for Civiltech Engineering to do consulting work with regard to signalization timing along Lake Cook Road in an amount not to exceed$5,477.00. Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Glover,Berman,Johnson NAYS: 0—None ABSENT: 1 —Hendricks Motion declared carried. SUPER BOWL PARTY Trustee Johnson noted that there will be a Super Bowl Party at the Vernon Township Center,with all proceeds going to the Township food pantry. MANAGEMENT REPORT Mr.Balling noted the submission of the Management Report for December,2000;there were no questions on same. AT&T CABLE Mr.Versten presented an overview of the current problem with AT&T Broadband Programming and Cable TV customer service issues and an overview of the current status,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared and is dated January 22,2001. Carlo Cavallaro,representing AT&T,reviewed the problems that have been occurring and what they are doing to rectify the situation. Several residents voiced their dissatisfaction with the situation and related the problems that they have been experiencing. Some of the problems include: • 6-week delay for installation • Refunds for lost channels • Wires hanging from holes in the ceilings and walls • Service more expensive than surrounding area • Slow or no response when calling the company Mr.Cavallaro responded to the questions and concerns voiced by the residents,and President Hartstein suggested that residents with specific questions meet with Mr.Cavallaro after the meeting to make him aware of their situations. Trustee Berman stated that it is absolutely astounding that AT&T could have bungled this operation as it has;they need to address the concerns of the residents and make a firm commitment as to when the concerns will be rectified; staff needs to follow up with regard to the price discrepancies;the service level is unacceptable;credits need to be provided to people who have had service taken away;there is no excuse for people being placed on hold for an hour. Trustee Johnson stated that the Village's franchise agreement is a non-exclusive franchise,which means that any other company can come into the Village and petition for a franchise;it seems that AT&T tried to do too much too fast;changes need to be made to rectify this situation as quickly as possible. 11056 1/22/2001 Trustee Glover stated that the AT&T customer service number is in the 630 area code,which is not a local number for most residents. Trustee Braiman asked staff to review the provisions of the agreement,and provide the Board with a list of specific violations and what kind of actions can be taken. Trustee Marienthal stated that this was put into place during holiday season,which was inappropriate QUESTIONS FROM THE AUDIENCE George Krug stated that he believes the"Coffee Talks"being hosted by President Hartstein are a good idea. Robert Daniel,75 Park Avenue,expressed a concern about the annexation and re-zoning of the Prairie View property located at Main Street and Park Avenue;he referred to a letter that he had submitted,and asked that the Board work with the residents,the developer,and the ZBA. Trustee Berman stated that Plan Commission Chairman Ottenheimer asked that the Board clarify its position with regard to the historic Prairie View concept;Board meeting minutes will be distributed to the Plan Commission for review. It was suggested that Mr.Daniel attend the Plan Commission meetings to keep track of the progress of this project. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. President Hartstein then read a brief synopsis of each of the items on the Consent Agenda. Moved by Glover,seconded by Berman to approve the consent Agenda. ORDINANCE NO.2001-3—Golf Appropriation Motion to approve Ordinance No.2001-3,FY2001 Golf Appropriation Ordinance. MILLBROOK IV DIA and Plat of Easement Motion to approve the Millbrook IV Development Improvement Agreement and Plat of Easement. Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Glover,Berman,Johnson NAYS: 0—None ABSENT: 1 —Hendricks Motion declared carried. ORDINANCE#20014—VILLAGE MANAGER Moved by Braiman,seconded by Glover,to pass Ordinance#2001-4,establishing the annual salary for the Village Manager. Upon roll call,Trustees voted as follows on the motion: AYES: 5—Marienthal,Braiman,Glover,Berman,Johnson NAYS: 0—None ABSENT: 1—Hendricks Motion declared carried. Mr.Balling thanked the Board for their consideration and stated that he looks forward to working on the goals set forth,and President Hartstein thanked Mr.Balling for the outstanding work that he does for the Village of Buffalo Grove. 11057 1/22/2001 ORDINANCE#2001-5—WHITE HEN PANTRY Moved by Johnson,seconded by Glover,to pass Ordinance#2001-5,amending 5.20 Liquor Controls by reserving a liquor license for Ben&Conner,Inc.d/b/a White Hen Pantry, 1153 Arlington Heights Road. Upon roll call, Trustees voted as follows: AYES: 5—Marienthal,Braiman,Glover,Berman,Johnson NAYS: 0—None ABSENT: 1 —Hendricks Motion declared carried. AGENDA Moved by Berman,seconded by Johnson,to amend the agenda to move Item XIII.B.to this point. Upon voice vote,the motion was unanimously declared carried. PLAZA VERDE Lawrence Freedman,attorney for the petitioner,reviewed what has transpired since they were last here,details of which are contained in John Green's letter to Mr.Balling of January 15,2001. With regard to the main sign,they have received a commitment to replace the yellow background portion of the sign with a white background,and they will commit that all future backgrounds on the sign will be white/consistent;they will reduce the number of flag poles requested from ten to eight. Mr.Balling related conversations that he has had with Mr.Hanus. Trustee Braiman asked that the developer attempt to help out the tenants in the east buildings with some sort of signage during construction. Mr.Freedman confirmed that any future signs on the main signboard will be consistent. Trustee Berman thanked Mr.Freedman for the quick response to the issues raised by the Board;he believes this is a better plan and although it is not ideal,it is workable. Mr.Freedman stated that they will commit that the flagpoles will come down if the jewelry mall leaves;he will confirm that commitment in a letter to Mr.Balling,which is satisfactory to Mr.Raysa. Moved by Berman,seconded by Johnson,to approve the Plaza Verde—East shopping center request for minor change to the Planned Unit Development(P.U.D.)concerning International Jewelers Mall,installation of flagpoles. Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Glover,Berman,Johnson NAYS: 0—None ABSENT: 1 —Hendricks Motion declared carried. SANITARY SEWER TELEVISING Moved by Marienthal,seconded by Braiman,to authorize bid for the FY00-01 Contractual Sanitary Sewer Televising Project. Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Glover,Berman,Johnson NAYS: 0—None ABSENT: 1—Hendricks Motion declared carried. TRAFFIC CALMING Ms.Sahyouni reviewed the procedure for creating guidelines for evaluating traffic calming measures. Staff recommends establishing these guidelines for a one-year period,giving them an opportunity to evaluate their effectiveness. 11058 1/22/2001 Trustee Berman thanked Ms. Sahyouni and the members of the team for their efforts in putting this report together; he asked that she follow up with Fehr&Peers Assoc.,Inc.and get a proposal on what it would cost to have them review the standards and the program that has been put together so that we do not make any mistakes that they may have seen in their efforts in other communities. Trustee Braiman believes Trustee Berman's suggestion is a good one;he does have a concern with giving too much leeway to the neighborhood groups,and he would like to see the word"consider"removed from item#5 of the guidelines. i Trustee Johnson also agrees with Trustee Berman's suggestion. Moved by Johnson,seconded by Glover,to request a proposal from the firm noted in Ms.Sahyouni's e-mail for consulting with staff as to the terms of our current proposal. Trustee Braiman is in full agreement with the motion,but he believes the Board should accept this recommendation to get started;he believes enough time has been wasted and he would like to move forward and approve as amended with regard to the neighborhood meetings in item#5. Both Trustees Johnson and Glover accepted Trustee Braiman's amendment. Upon roll call,Trustees voted as follows on the amended motion: AYES: 5—Marienthal,Braiman,Glover,Berman,Johnson NAYS: 0—None ABSENT: 1 —Hendricks Motion declared carried. President Hartstein thanked staff and the citizens who participated to move this process forward. PERSONNEL RULES Mr.Malinowski presented the changes to the Personnel Manual,with particular emphasis on significant changes or additions. In order to give the Board sufficient time to review the document,Mr.Malinowski intends to present this in the form of a resolution at the first meeting in February. ARBORETUM Mr.Brimm continued the presentation on the Arboretum Facilities Development Program that began at the January 8,2001 meeting;he referred to the preliminary first floor plan,after which he answered questions from the Board. Lengthy discussion took place with regard to the seating capacity of the facility. Moved by Johnson,seconded by Glover,to authorize design development on the building and implementing the financing plan as presented by Mr.Brimm. Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Glover,Berman,Johnson NAYS: 0—None ABSENT: 1 —Hendricks Motion declared carried. 11059 1/22/2001 EXECUTIVE MEETING Moved by Berman,seconded by Johnson,to move to Executive Meeting to discuss Personnel. Upon roll call, Trustees voted as follows: AYES: 5—Marienthal,Braiman,Glover,Berman,Johnson NAYS: 0—None ABSENT: I —Hendricks Motion declared carried. I The Board moved to Executive Meeting from 9:50 P.M.-10:10 P.M. ADJOURNMENT Moved by Glover,seconded by Johnson,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:11 P.M. Janet M. Sirabian,Village Clerk APPROVED BY ME THIS DAY OF ,2001 i i Village President I VILLAGE OF BUFFALO GROVE WARRANT#927 February 05, 2001 Corporate Fund: Reimbursement (10,673.92) Unemployment Insurance 0.00 Revenue Reimbursements 2,218.76 Legislative 2,085.14 Office of Village Manager 6,767.73 Planning 0.00 Management Information Systems 11,174.60 Legal 137.35 Finance&General Services 13,616.51 Fire Services 70,068.03 Police Services 73,313.47 Building &Zoning 10,716.99 Engineering Services 4,678.30 Building&Grounds 26,230.82 Street& Bridge Operations 32,110.72 Street& Bridge Administration 5,755.52 Forestry 13,637.18 ESDA 1,264.38 Transfer/Non Operating 0.00 Total 263,101.58 IMRF: Employee Contributions 0.00 Employer Contributions 0.00 Total 0.00 Parking Lot Fund: 898.11 Motor Fuel Tax Fund: 0.00 Capital Projects-Facilities: 11,581.23 Capital Projects-Streets: 0.00 Contractual Street Maintenance Debt Service Fund: 0.00 Bond&Interest Fund#1: 0.00 Bond & Interest Fund#2: 0.00 Bond & Interest Fund#3: 0.00 Facilities Development Debt Service: 0.00 Police Pension Fund: 0.00 Fire Pension Fund: 488.25 Water Fund: Reimbursements 2,628.00 Revenue Reimbursements 750.00 Water Operations 20,793.51 Sewer Operations 25,362.43 Total 49,533.94 Buffalo Grove Golf Fund: 0.00 Reimbursements 0.00 Expenses 60,712.63 Total 60,712.63 Central Garage Fund: Reserve for Capital Replacement 2,401.20 Reimbursements 0.00 Expenses 17,235.18 Total 19,636.38 Arboretum Golf Fund: Reimbursements 0.00 Expenses 5,148.06 Total 5,148.06 MIS Replacement Fund 16,059.53 Refuse Service Fund: 0.00 PAYROLL PERIOD ENDING 01/28/01 654,185.23 PAYROLL PERIOD ENDING TOTAL WARRANT#927 1,081,344.94 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President 01/28/2001 Adj LongBonus(Feb) Balance Net Earnings 389,275.86 389,275.86 Federal W/H Penmo 945 0.00 Federal W/H BW 941 78,286.74 78,286.74 Federal W/H MO 941 0.00 Credit Union 29,503.99 29,503.99 State W/H 15,135.39 15,135.39 State W/H Wisc 552.92 552.92 United Way 341.00 341.00 AFLAC 17.30 17.30 Police Pension 17,211.14 17,211.14 Fire Pension 10,947.91 10,947.91 Retiree Health Sav 1,149.90 1,149.90 ICMA Employee 26,506.05 26,506.05 ICMA Employer 2,166.85 2,166.85 Insurance Deductions 1,530.00 1,530.00 IPBC/Retirees 0.00 FICA 17,032.97 17,032.97 34,065.94 FOP 86.25 86.25 Medicare 7,279.85 7,279.85 14,559.70 48,625.64 Fire Dues 1,242.00 1,242.00 Life Insurance 0.00 PC Purchase 1,439.58 1,439.58 Gamishments 2,359.59 2,359.59 Suspension 0.00 General Fund Fire 185.00 185.00 Sub-total 602,250.29 0.00 0.00 602,250.29 626,563.11 IMRF-Supplement 36.13 36.13 IMRF-Employee 0.00 11,970.76 11,970.76 IMRF-Employer 0.00 15,615.23 * 15,615.23 Gross Payroll 629,872.41 0.00 0.00 629,872.41 654,185.23 an c I rans er Equals total of Payrl Dist by Org *See Pay Adjustment Register, Current Employer Expense Payroll Gross 654,185.23 Bank Sheets should always=this# Water/Sewer 22,086.22 Police Pension Fire Pension BG Golf 19,007.04 Arb Golf 15,726.86 Difference between Pyrl Gross 597,365.11 Total Other Funds 56,820.12 less water/golf/pension Date: 02/01/01 11:12 Village of Buffalo Grove Page: 1 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000010 DEPT NO. 000010 CORPORATE FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 422850 I.P.B.C. JAN 01 044761 221 GRP MED & LIFE 9,462.96- *TOTAL VENDOR I.P.B.C. 9,462.96-* 422850 I.P.B.C. JAN 01 044761 221 GRP MED & LIFE 3,762.42- *TOTAL VENDOR I.P.B.C. 3,762.42-* 902750 VILLAGE OF BUFFALO GROVE 1/16/01 044806 136 PER PROP REP TAX 143.46 *TOTAL VENDOR VILLAGE OF BUFFALO 143.46 * 903080 VILLAGE OF BUFFALO GROVE 1/16/01 044802 126 PER PROP REP TAX 260.27 *TOTAL VENDOR VILLAGE OF BUFFALO 260.27 * 903130 VBG-FAC DEV DEBT SERV FND 1/16/01 044803 128 PER PROP REP TAX 117.84 1/16/01 044803 128 PER PROP REP TAX 149.60 1/16/01 044803 128 PER PROP REP TAX 99.39 *TOTAL VENDOR VBG-FAC DEV DEBT SE 366.83 * 903140 VILLAGE OF BUFFALO GROVE 1/16/01 044805 131 PER PROP REP TAX 882.25 *TOTAL VENDOR VILLAGE OF BUFFALO 882.25 * 903240 VILLAGE OF BUFFALO GROVE 1/16/01 044804 130 PER PROP REP TAX 898.65 *TOTAL VENDOR VILLAGE OF BUFFALO 898.65 * **TOTAL CORPORATE FUND 10,673.92- Date: 02/01/01 11:12 Village of Buffalo Grove Page: 2 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000010 DEPT NO. 000210 CORPORATE REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 DAVID SAPOZNIK A01-03 044855 1097 ALARM PERMITS 10.00 P3849461 044859 1253 VILL ORD FINES 20.00 *TOTAL VENDOR -> ONE-TIME VENDORS 30.00 * 312795 GLOBAL ACCESS PUB. INC 117325 044755 1299 ALL OTHER INCOME 211.95 *TOTAL VENDOR GLOBAL ACCESS PUB. 211.95 * 903060 VILLAGE OF BUFFALO GROVE DEC 00 044651 1184 FUEL TRANS 387.97 DEC 00 044651 1184 FUEL TRANS 1,588.84 *TOTAL VENDOR VILLAGE OF BUFFALO 1,976.81 * **TOTAL CORPORATE REVENUE 2,218.76 Date: 02/01/01 11:12 Village of Buffalo Grove Page: 3 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000010 DEPT NO. 000401 LEGISLATIVE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36570 AMERICAN CHARGE SERVICE 1/15/01 044720 4942 SR CIT TAXI PROG 22.50 *TOTAL VENDOR AMERICAN CHARGE SER 22.50 * 51035 ARCH WIRELESS K2250202A 044866 3211 TELEPHONE 6.75 *TOTAL VENDOR ARCH WIRELESS 6.75 * 80000 WILLIAM R BALLING 1/16/01 044826 3215 REC COMM AFF 356.77 *TOTAL VENDOR WILLIAM R BALLING 356.77 370980 HOLY FAMILY MED CTR 33787532 044759 3714 FIRE & POL COMM 875.00 *TOTAL VENDOR HOLY FAMILY MED CTR 875.00 * 577600 MOHAWK STAMP CO. 19476 044744 3240 MISC SUPP 27.50 *TOTAL VENDOR MOHAWK STAMP CO. 27.50 * 881070 UNIQUE VIDEO PRODUCTIONS 3689 044825 4941 CABLE TV PROG 575.00 *TOTAL VENDOR UNIQUE VIDEO PRODUC 575.00 * 903230 VBG VIL MGRS OFFICE 01/31/01 044861 3215 MISC EXP 10.00 *TOTAL VENDOR VBG VIL MGRS OFFICE 10.00 * 949160 WYNDHAM GARDEN/ 24688 044715 3721 VILLAGE BOARDS 211.62 *TOTAL VENDOR WYNDHAM GARDEN/ 211.62 * **TOTAL LEGISLATIVE 1,728.37 356.77 Date: 02/01/01 11:12 Village of Buffalo Grove Page: 4 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000010 DEPT NO. 000405 OFC VLG MANAGER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 10400 AD-GIFT SPECIALTIES 114125 044691 3721 VILLAGE BOARD 123.25 *TOTAL VENDOR AD-GIFT SPECIALTIES 123.25 * 51035 ARCH WIRELESS K2250202A 044866 3211 TELEPHONE 5.00 *TOTAL VENDOR ARCH WIRELESS 5.00 * 58010 AT&T WIRELESS SERV-CHIC 8799 DEC 0 044721 3211 TELEPHONE 52.41 *TOTAL VENDOR AT&T WIRELESS SERV- 52.41 * 152889 CDW GOVERNMENT, INC MULTIPLE 044726 3240 OFF EQ/RES CAP RE 132.27- *TOTAL VENDOR CDW GOVERNMENT, INC 132.27-* 155034 CORPORATE EXPRESS 21183831 044837 3240 OFFICE SUPP 12.49 *TOTAL VENDOR CORPORATE EXPRESS 12.49 376000 ILCMA 2/21&23 044864 3112 PRO TRNG 140.00 *TOTAL VENDOR ILCMA 140.00 422850 I.P.B.C. JAN 01 044761 3111 GRP MED & LIFE 3,598.58 *TOTAL VENDOR I.P.B.C. 3,598.58 * 551550 MATTICK PRINTING, INC 238261 044817 3219 PRINTING 2,380.50 *TOTAL VENDOR MATTICK PRINTING, I 2,380.50 * 620390 OFFICE DEPOT CREDIT PLAN MULTIPLE 044848 3240 OFFICE SUPP 134.89 MULTIPLE 044848 3240 OFFICE SUPP 9.48 *TOTAL VENDOR OFFICE DEPOT CREDIT 144.37 * 620423 OFFICEMAX CREDIT PLAN MULTIPLE 044849 3240 OFFICE SUPP 30.99 *TOTAL VENDOR OFFICEMAX CREDIT PL 30.99 * 687707 PADDOCK PUBLICATIONS 341429 3/0 044821 3218 SUB/PUB 34.40 *TOTAL VENDOR PADDOCK PUBLICATION 34.40 * Date: 02/01/01 11:12 Village of Buffalo Grove Page: 5 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000010 DEPT NO. 000405 OFC VLG MANAGER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903060 VILLAGE OF BUFFALO GROVE DEC 00 044651 4218 FUEL TRANS 4.00 DEC 00 044651 4211 FUEL TRANS 60.02 *TOTAL VENDOR VILLAGE OF BUFFALO 64.02 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 044800 3211 88.94 *TOTAL VENDOR VILLAGE OF BUFFALO 88.94 * 903230 VBG VIL MGRS OFFICE 01/31/01 044861 3215 MISC EXP 7.00 01/31/01 044861 3215 MISC EXP 33.00 01/31/01 044861 3213 MISC EXP 5.75 01/31/01 044861 3215 MISC EXP 15.16 01/31/01 044861 3215 MISC EXP 24.00 01/31/01 044861 3215 MISC EXP 20.00 01/31/01 044861 3240 MISC EXP 2.00 01/31/01 044861 3215 MISC EXP 9.00- 01/31/01 044861 3213 MISC EXP 32.51 01/31/01 044861 3215 MISC EXP 5.00 *TOTAL VENDOR VBG VIL MGRS OFFICE 135.42 * 903455 VERIZON WIRELESS 25002 DEC 044749 3211 TELEPHONE 89.63 *TOTAL VENDOR VERIZON WIRELESS 89.63 * **TOTAL OFC VLG MANAGER 6,627.73 140.00 Date: 02/01/01 11:12 ViLLage of Buffalo Grove Page: 6 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000010 DEPT NO. 000407 MIS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 139490 CITIBANK 2693 DEC/J 044867 3216 MA1NT CONT 9.95 *TOTAL VENDOR CITIBANK 9.95 152889 CDW GOVERNMENT, INC CV74946 044868 3240 OFFICE SUPP 21.91 MULTIPLE 044726 4313 OFF EQ/RES CAP RE 842.14 MULTIPLE 044809 4313 OFF EQUIP/ RES CA 185.49 *TOTAL VENDOR CDW GOVERNMENT, INC 1,049.54 307700 ROBERT GIDDENS 1/24/01 044813 4313 MISC EXP 290.26 1/24/01 044813 3240 MISC EXP 43.30 1/24/01 044813 4935 MISC EXP 3.10 *TOTAL VENDOR ROBERT GIDDENS 336.66 422850 1.P.B.C. JAN 01 044761 3111 GRP MED & LIFE 2,044.67 *TOTAL VENDOR I.P.B.C. 2,044.67 749500 RMS INFO TECH INTEG MULTIPLE 044824 3221 COMP SERV 134.36 MULTIPLE 044824 3221 COMP SERV 1,372.00 MULTIPLE 044824 3221 COMP SERV 5,655.00 MULTIPLE 044824 3221 COMP SERV 485.00 *TOTAL VENDOR RMS INFO TECH INTEG 7,646.36 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 044800 3211 87.42 *TOTAL VENDOR VILLAGE OF BUFFALO 87.42 **TOTAL MIS 11,174.60 Date: 02/01/01 11:12 Village of Buffalo Grove Page: 7 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000010 DEPT NO. 000408 LEGAL SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 200412 DYNAMEX 17803 044810 3617 LEGAL NOTICES 28.56 *TOTAL VENDOR DYNAMEX 28.56 * 687700 PADDOCK PUBLICATIONS,INC. 1/13/01 044851 3615 LEGAL NOTICES 108.79 *TOTAL VENDOR PADDOCK PUBLICATION 108.79 * **TOTAL LEGAL SERVICES 137.35 Date: 02/01/01 11:12 Village of Buffalo Grove Page: 8 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36950 AMERITECH MULTIPLE 044833 3211 TELEPHONE 57.60 *TOTAL VENDOR AMERITECH 57.60 * 36950 AMERITECH MULTIPLE 044833 3211 TELEPHONE 57.60 *TOTAL VENDOR AMERITECH 57.60 * 51035 ARCH WIRELESS K2250202A 044866 3211 TELEPHONE 13.50 *TOTAL VENDOR ARCH WIRELESS 13.50 * 58181 AT&T 7275 DEC 0 044834 3211 TELEPHONE 16.30 *TOTAL VENDOR AT&T 16.30 * 155034 CORPORATE EXPRESS 21183831 044837 3240 OFFICE SUPP 17.49 *TOTAL VENDOR CORPORATE EXPRESS 17.49 * 276000 FEDERAL EXPRESS CORP. 5-704-0613 044838 3212 POSTAGE 33.04 *TOTAL VENDOR FEDERAL EXPRESS COR 33.04 * 321600 GOVT FIN OFFICERS ASSOC 1/31/01 044839 3218 SUB/PUB 55.95 *TOTAL VENDOR GOVT FIN OFFICERS A 55.95 * 422850 I.P.B.C. JAN 01 044761 3111 GRP MED & LIFE 8,053.62 *TOTAL VENDOR I.P.B.C. 8,053.62 * 620320 OCE-USA, INC 1046236 044847 3216 MAINT CONT 286.76 *TOTAL VENDOR OCE-USA, INC 286.76 * 620390 OFFICE DEPOT CREDIT PLAN MULTIPLE 044848 3240 OFFICE SUPP 24.76 117226666 044878 3240 OFFICE SUPP 190.92 MULTIPLE 044848 3240 OFFICE SUPP 93.67 *TOTAL VENDOR OFFICE DEPOT CREDIT 309.35 620423 OFFICEMAX CREDIT PLAN Date: 02/01/01 11:12 Village of Buffalo Grove Page: 9 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 044849 3240 OFFICE SUPP 42.16 *TOTAL VENDOR OFFICEMAX CREDIT PL 42.16 * 712430 POSTAGE BY PHONE 1/29/01 044822 3212 POSTAGE 2,000.00 *TOTAL VENDOR POSTAGE BY PHONE 2,000.00 * 760000 RYDIN DECAL 144478 044854 3240 OFFICE SUPP 240.00 *TOTAL VENDOR RYDIN DECAL 240.00 * 785000 SEYFARTH & SHAW 1/24/01 044830 3112 PRO TRNG 300.00 *TOTAL VENDOR SEYFARTH & SHAW 300.00 841600 THIRD MILLENNIUM ASSOC MULTIPLE 044858 4913 CONS FEES OTHER 1,859.29 *TOTAL VENDOR THIRD MILLENNIUM AS 1,859.29 * 903125 VBG-FIRE DEPT PETTY CASH 1/17/01 044807 3212 MISC EXP 13.55 *TOTAL VENDOR VBG-FIRE DEPT PETTY 13.55 * 903220 VILLAGE OF BUFFALO GROVE 1/24/01 044801 3212 25.99 1/24/01 044801 3215 46.00 1/31/01 044860 4935 150.00 1/24/01 044801 3212 27.42 1/31/01 044860 4935 10.89 *TOTAL VENDOR VILLAGE OF BUFFALO 260.30 **TOTAL FIN & GEN SERVICES 13,316.51 300.00 Date: 02/01/01 11:12 Village of Buffalo Grove Page: 10 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 3210 ABERNATHY'S DEPT. STORE 200097 044690 3115 CLOTH ALLOW 17.00 *TOTAL VENDOR ABERNATHY'S DEPT. S 17.00 * 10410 AGA GAS, INC. 92087884 044832 3250 MISC SUPP 43.31 92071656 044751 3250 MISC SUPP 62.87 *TOTAL VENDOR AGA GAS, INC. 106.18 * 10700 AIR ONE EQUIPMENT, INC. 25001 044719 3824 SM EQUIP & TOOLS 152.00 *TOTAL VENDOR AIR ONE EQUIPMENT, 152.00 * 85000 GARY BELFIELD 2/27-3/03 044836 3214 PER DIEM/TRAVEL 560.00 2/27-3/03 044836 3213 PER DIEM/TRAVEL 1,600.00 *TOTAL VENDOR GARY BELFIELD 2,160.00 * 102500 BOCA INTERNATIONAL 60177/01 044723 3113 MEMBERSHIP/DUES 120.00 *TOTAL VENDOR BOCA INTERNATIONAL 120.00 * 112670 BU COM, INC. 28272 044724 4111 M&R DEPT EQUIP 83.00 *TOTAL VENDOR BU COM, INC. 83.00 * 139020 CHICAGO COMM SERV INC 65095 044658 4316 OPER EQ DEPT 35.00 *TOTAL VENDOR CHICAGO COMM SERV I 35.00 * 153460 CONNECTIONS UNLIMITED MULTIPLE 044727 3115 CLOTH ALLOW 3,109.90 MULTIPLE 044727 3115 CLOTH ALLOW 50.00 *TOTAL VENDOR CONNECTIONS UNLIMIT 3,159.90 * 163400 CUSTOM VEHICLE SYS. INC 5010051 044753 4217 BODYWORK 69.95 5010038 044661 4217 BODY WORK 67.50 *TOTAL VENDOR CUSTOM VEHICLE SYS. 137.45 * 239050 ENH OMEGA 186204 044729 4935 ALL OTHER EXP 60.00 *TOTAL VENDOR ENH OMEGA 60.00 * Date: 02/01/01 11:12 Village of Buffalo Grove Page: 11 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 284255 FIVE ALARM FIRE & SAF EQ 957-00 044666 3117 SAFETY EQUIP 90.65 *TOTAL VENDOR FIVE ALARM FIRE & S 90.65 348410 ARTHUR L. HART, JR. 12/11-22 044757 3213 TRAVEL/PRO TRNG/P 65.00 12/11-22 044757 3214 TRAVEL/PRO TRNG/P 70.00 12/11-22 044757 3112 TRAVEL/PRO TRNG/P 174.00 *TOTAL VENDOR ARTHUR L. HART, JR. 309.00 371090 HOME DEPOT CRC 5783 DEC 0 044842 4923 FIRE TRNG CL COST 165.02 *TOTAL VENDOR HOME DEPOT CRC 165.02 417840 IL FIRE CHIEFS' ASSOC. 5/4/01 044760 3112 PRO TRNG 60.00 5/4-6 044734 3112 PRO TRNG 60.00 *TOTAL VENDOR IL FIRE CHIEFS' ASS 120.00 417880 IL FIRE INSP. ASSOC YR 2001 044735 3113 MEMBERSHIP/DUES 70.00 1172 044669 3218 SUB/PUB 83.75 *TOTAL VENDOR IL FIRE INSP. ASSOC 153.75 422850 I.P.B.C. JAN 01 044761 3111 GRP MED & LIFE 46,593.75 *TOTAL VENDOR I.P.B.C. 46,593.75 423900 I.R.M.A. 2/7/01 044738 3112 PRO TRNG 95.00 *TOTAL VENDOR I.R.M.A. 95.00 * 482300 KALE UNIFORMS, INC. MULTIPLE 044816 3115 CLOTH ALLOW 611.56 *TOTAL VENDOR KALE UNIFORMS, INC. 611.56 * 550200 MDS MATRX 726408 044742 4111 M&R DEPT EQUIP 439.79 *TOTAL VENDOR MDS MATRX 439.79 * 612130 NORTHWEST COMMUNITY HOSP. BGFD011801 044846 3112 PRO TRNG 1,890.00 *TOTAL VENDOR NORTHWEST COMMUNITY 1,890.00 * Date: 02/01/01 11:12 Village of Buffalo Grove Page: 12 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 620480 O'HARE ELECTRONICS 8573 044879 4316 OPER EQ DEPT 55.00 *TOTAL VENDOR O'HARE ELECTRONICS 55.00 * 709000 PITNEY BOWES INC MULTIPLE 044771 3216 MAINT CONT 453.20 *TOTAL VENDOR PITNEY BOWES INC 453.20 * 709030 PITNEY BOWES 5451695-JA 044770 3217 EQUIP RENTAL 528.57 *TOTAL VENDOR PITNEY BOWES 528.57 * 736050 RDJ SPECIALTIES, INC MULTIPLE 044823 3250 MISC SUPP 480.71 *TOTAL VENDOR RDJ SPECIALTIES, IN 480.71 * 805700 SPEC RESCUE SYSTEMS, INC 991313 044748 3824 SM EQUIP & TOOLS 1,345.00 991322 044773 3824 SM EQUIP & TOOLS 356.10 *TOTAL VENDOR SPEC RESCUE SYSTEMS 1,701.10 * 903060 VILLAGE OF BUFFALO GROVE DEC 00 044651 4213 FUEL TRANS 1,196.29 DEC 00 044651 4212 FUEL TRANS 2,145.14 DEC 00 044651 4214 FUEL TRANS 2,175.26 DEC 00 044651 4218 FUEL TRANS 2,543.73 DEC 00 044651 4211 FUEL TRANS 231.32 *TOTAL VENDOR VILLAGE OF BUFFALO 8,291.74 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 044800 3211 1,758.18 *TOTAL VENDOR VILLAGE OF BUFFALO 1,758.18 * 903125 VBG-FIRE DEPT PETTY CASH 1/17/01 044807 3824 MISC EXP 10.00 1/17/01 044807 4935 MISC EXP 21.58 1/17/01 044807 3112 MISC EXP 14.00 *TOTAL VENDOR VBG-FIRE DEPT PETTY 45.58 * 903455 VERIZON WIRELESS MULTIPLE 044685 3211 TELEPHONE 124.91 *TOTAL VENDOR VERIZON WIRELESS 124.91 * Date: 02/01/01 11:12 Village of Buffalo Grove Page: 13 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903457 VERIZON WIRELESS 147360-CHI 044884 3211 TELEPHONE 49.99 *TOTAL VENDOR VERIZON WIRELESS 49.99 * 964610 YNF COMMUNICATIONS 1/18/01 044689 4316 OPPER EQ DEPT 80.00 *TOTAL VENDOR YNF COMMUNICATIONS 80.00 * **TOTAL FIRE SERVICES 70,068.03 Date: 02/01/01 11:12 Village of Buffalo Grove Page: 14 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36950 AMERITECH 0305 DEC 0 044653 3211 TELEPHONE 58.16 *TOTAL VENDOR AMERITECH 58.16 * 58181 AT&T 0260 DEC 0 044654 3211 TELEPHONE 16.30 *TOTAL VENDOR AT&T 16.30 * 92551 BEST BUY COMPANY, INC 1/29/01 044863 3275 PHY FIT EQUIP 400.00 *TOTAL VENDOR BEST BUY COMPANY, I 400.00 108025 BRIGADE QUARTERMASTERS 137443-01 044657 3343 SUPP PATROL 7.40 *TOTAL VENDOR BRIGADE QUARTERMAST 7.40 * 152889 CDW GOVERNMENT, INC MULTIPLE 044809 4938 OFF EQUIP/ RES CA 185.00 *TOTAL VENDOR CDW GOVERNMENT, INC 185.00 * 276200 F & F OFFICE SUPPLIES 188954-0 044812 3347 MISC SUPP/SUPP RE 41.93 MULTIPLE 044664 3347 SUPP RECORDS 101.79 188954-0 044812 3350 MISC SUPP/SUPP RE 17.97 MULTIPLE 044664 3347 SUPP RECORDS 15.95 *TOTAL VENDOR F & F OFFICE SUPPLI 177.64 302460 GALL'S INC. MULTIPLE 044667 3115 CLOTH ALLOW 83.37 MULTIPLE 044696 4919 CLOTH ALLOW/PRIS 233.45 MULTIPLE 044667 3115 CLOTH ALLOW 94.48 MULTIPLE 044696 3115 CLOTH ALLOW/PRIS 6.33 *TOTAL VENDOR GALL'S INC. 417.63 347900 HARPER COLLEGE A006 044668 3112 PRO TRNG 372.00 *TOTAL VENDOR HARPER COLLEGE 372.00 375510 I.A.P.E. 9571 044815 3113 MEMBERSHIP/DUES 40.00 *TOTAL VENDOR I.A.P.E. 40.00 422850 I.P.B.C. Date: 02/01/01 11:12 Village of Buffalo Grove Page: 15 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED JAN 01 044761 3111 GRP MED & LIFE 56,948.97 *TOTAL VENDOR I.P.B.C. 56,948.97 * 433300 INTOXIMETERS, INC. 59126 044699 4116 M&R PATROL EQUIP 85.38 *TOTAL VENDOR INTOXIMETERS, INC. 85.38 * 482300 KALE UNIFORMS, INC. MULTIPLE 044701 3115 REC UNIF/CLOTH AL 29.03 146835 044670 3115 CLOTH ALLOW 45.58 MULTIPLE 044701 3115 REC UNIF/CLOTH AL 12.47 MULTIPLE 044701 3119 REC UNIF/CLOTH AL 53.29 MULTIPLE 044701 3119 REC UNIF/CLOTH AL 213.95 MULTIPLE 044701 3115 REC UNIF/CLOTH AL 163.90 *TOTAL VENDOR KALE UNIFORMS, INC. 518.22 512855 LAKELAND COMM SERV INC 5198 044703 4112 M&R RADIOS 77.60 *TOTAL VENDOR LAKELAND COMM SERV 77.60 585385 MOTOPHOTO AZ03682 044677 3345 SUPP FOSG 64.44 *TOTAL VENDOR MOTOPHOTO 64.44 596520 NAFTO YR 2001 044678 3113 MEMBERSHIP/DUES 40.00 *TOTAL VENDOR NAFTO 40.00 611920 N E MULTI-REG. TRNG. 7433 044706 3112 PRO TRNG 275.00 *TOTAL VENDOR N E MULTI-REG. TRNG 275.00 687730 PADGETT THOMPSON 1022682460 044679 3112 PRO TRNG 479.00 *TOTAL VENDOR PADGETT THOMPSON 479.00 729350 QUILL CORPORATION 3244606 044680 3347 SUPP RECORDS 99.52 *TOTAL VENDOR QUILL CORPORATION 99.52 768940 SAMS CLUB 4095 DEC 0 044829 4935 ALL OTHER EXP 8.39 *TOTAL VENDOR SAMS CLUB 8.39 Date: 02/01/01 11:12 Village of Buffalo Grove Page: 16 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903060 VILLAGE OF BUFFALO GROVE DEC 00 044651 4211 FUEL TRANS 5,124.05 DEC 00 044651 4213 FUEL TRANS 1,115.16 DEC 00 044651 4214 FUEL TRANS 3,546.42 DEC 00 044651 4218 FUEL TRANS 1,397.00 *TOTAL VENDOR VILLAGE OF BUFFALO 11,182.63 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 044800 3211 801.12 *TOTAL VENDOR VILLAGE OF BUFFALO 801.12 * 903455 VERIZON WIRELESS MULTIPLE 044685 3211 TELEPHONE 168.22 MULTIPLE 044685 3211 TELEPHONE 616.09 *TOTAL VENDOR VERIZON WIRELESS 784.31 * 903457 VERIZON WIRELESS 147142-CHI 044684 3211 TELEPHONE 44.76 *TOTAL VENDOR VERIZON WIRELESS 44.76 * 988812 ZIP SPECIALTIES, INC 12739 044716 3350 MISC SUPP 230.00 *TOTAL VENDOR ZIP SPECIALTIES, IN 230.00 * **TOTAL POLICE SERVICES 72,905.08 408.39 Date: 02/01/01 11:12 Village of Buffalo Grove Page: 17 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000010 DEPT NO. 000441 BUILDING & ZONING VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 283460 FIRE SAFETY CONS., INC. 2001-56 044754 4913 CONS FEES OTHER 796.66 *TOTAL VENDOR FIRE SAFETY CONS., 796.66 * 422850 I.P.B.C. JAN 01 044761 3111 GRP MED & LIFE 8,523.35 *TOTAL VENDOR I.P.B.C. 8,523.35 * 562195 MCHENRY CO COLLEGE SPRING 01 044765 3112 PRO TRNG 100.00 *TOTAL VENDOR MCHENRY CO COLLEGE 100.00 598260 NAT ENV. HEALTH ASSOC 5193/YR 01 044768 3113 MEMBERSHIP/DUES 75.00 *TOTAL VENDOR NAT ENV. HEALTH ASS 75.00 598319 NAT FIRE PROT ASSOC YR 2001 044745 3113 MEMBERSHIP/DUES 115.00 *TOTAL VENDOR NAT FIRE PROT ASSOC 115.00 * 598335 NAT RESTAURANT ASSOC 5/19-22 044819 3112 PRO TRNG 40.00 *TOTAL VENDOR NAT RESTAURANT ASSO 40.00 * 881360 UNIV OF WISC-EXTENSION 5/10-11 044713 3112 PRO TRNG 770.00 *TOTAL VENDOR UNIV OF WISC-EXTENS 770.00 * 903060 VILLAGE OF BUFFALO GROVE DEC 00 044651 4211 FUEL TRANS 206.18 *TOTAL VENDOR VILLAGE OF BUFFALO 206.18 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 044800 3211 26.95 *TOTAL VENDOR VILLAGE OF BUFFALO 26.95 * 903220 VILLAGE OF BUFFALO GROVE 1/31/01 044860 3112 12.00 1/31/01 044860 3824 11.96 1/24/01 044801 4312 39.89 *TOTAL VENDOR VILLAGE OF BUFFALO 63.85 **TOTAL BUILDING & ZONING 10,716.99 Date: 02/01/01 11:12 Village of Buffalo Grove Page: 18 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000010 DEPT NO. 000445 BUILDING & ZONING VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED Date: 02/01/01 11:12 Village of Buffalo Grove Page: 19 User: huntsa EXPENDITURE APPROVALS LIST .Warrant Date 02/05/01 FUND NO. 000010 DEPT NO. 000445 ENGINEERING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 422850 I.P.B.C. JAN 01 044761 3111 GRP MED & LIFE 3,974.19 *TOTAL VENDOR I.P.B.C. 3,974.19 * 620390 OFFICE DEPOT CREDIT PLAN MULTIPLE 044848 3240 OFFICE SUPP 11.40 *TOTAL VENDOR OFFICE DEPOT CREDIT 11.40 * 903060 VILLAGE OF BUFFALO GROVE DEC 00 044651 4211 FUEL TRANS 95.00 DEC 00 044651 4218 FUEL TRANS 4.00 DEC 00 044651 4213 FUEL TRANS 8.94 DEC 00 044651 4214 FUEL TRANS 117.90 *TOTAL VENDOR VILLAGE OF BUFFALO 225.84 903220 VILLAGE OF BUFFALO GROVE 1/31/01 044860 3240 8.13 1/31/01 044860 3240 24.50 1/31/01 044860 3240 25.74 1/24/01 044801 4935 3.00 *TOTAL VENDOR VILLAGE OF BUFFALO 61.37 * 933650 WHEELING REPRODUCTIONS 365666 044686 3219 PRINTING 160.50 *TOTAL VENDOR WHEELING REPRODUCTI 160.50 * 964520 XEROX CORPORATION 175094309 044688 4111 M&R DEPT EQUIP 245.00 *TOTAL VENDOR XEROX CORPORATION 245.00 * **TOTAL ENGINEERING SERVICES 4,678.30 Date: 02/01/01 11:12 Village of Buffalo Grove Page: 20 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 32250 ALDRIDGE ELECTRIC,INC. MULTIPLE 044752 3913 M&R ST LITES 12,616.40 *TOTAL VENDOR ALDRIDGE ELECTRIC,I 12,616.40 * 91700 G.W. BERKHEIMER CO,INC. 900088 044722 3250 MISC SUPP 25.20 *TOTAL VENDOR G.W. BERKHEIMER CO, 25.20 * 152750 COMMONWEALTH EDISON 80016 1/01 044660 3825 ELEC FAC 3.70 *TOTAL VENDOR COMMONWEALTH EDISON 3.70 * 325900 W.W. GRAINGER,INC. MULTIPLE 044756 3916 MAINT BLDG & FAC 149.88 *TOTAL VENDOR W.W. GRAINGER,INC. 149.88 * 357400 HENNING BROS. 332712 044758 3916 MAINT B & F/MIS S 8.25 332874 044841 3916 MAINT BLDG & FAC 2.75 332712 044758 3250 MAINT B & F/MIS S .35 *TOTAL VENDOR HENNING BROS. 11.35 * 375200 MIKE HUNSINGER 1/22/01 044697 3113 MEMBERSHIP/DUES 25.00 *TOTAL VENDOR MIKE HUNSINGER 25.00 * 391840 ICI DULUX PAINT CTRS 68898 044733 3916 MAINT BLDG & FAC 161.40 *TOTAL VENDOR ICI DULUX PAINT CTR 161.40 * 419045 IMPERIAL SERV SYSTEM, INC MULTIPLE 044737 3216 MAINT CONT 2,703.00 MULTIPLE 044737 3216 MAINT CONT 3,543.00 *TOTAL VENDOR IMPERIAL SERV SYSTE 6,246.00 * 422850 I.P.B.C. JAN 01 044761 3111 GRP MED & LIFE 3,035.94 *TOTAL VENDOR I.P.B.C. 3,035.94 * 514500 CED/LAPPIN CREDIT OFFICE 45824 044763 3916 MAINT BLDG & FAC 149.00 MULTIPLE 044740 3250 MISC SUPP 129.73 *TOTAL VENDOR CED/LAPPIN CREDIT 0 278.73 * Date: 02/01/01 11:12 Village of Buffalo Grove Page: 21 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 562190 MC MASTER-CARR SUPPLY CO. 36729777 044766 3916 MAINT BLDG & FAC 83.93 *TOTAL VENDOR MC MASTER-CARR SUPP 83.93 * 568030 MENARDS 72266 044845 3250 MISC SUPP 33.50 *TOTAL VENDOR MENARDS 33.50 * 612040 NORTH SHORE GAS MULTIPLE 044746 3812 GAS FAC 36.40 MULTIPLE 044746 3812 GAS FAC 1,680.37 *TOTAL VENDOR NORTH SHORE GAS 1,716.77 * 620390 OFFICE DEPOT CREDIT PLAN MULTIPLE 044848 3240 OFFICE SUPP 14.19 *TOTAL VENDOR OFFICE DEPOT CREDIT 14.19 * 696100 MARTIN PETERSEN CO., INC S86906 044764 3216 MAINT CONT 1,082.96 *TOTAL VENDOR MARTIN PETERSEN CO. 1,082.96 903060 VILLAGE OF BUFFALO GROVE DEC 00 044651 4218 FUEL TRANS 150.00 DEC 00 044651 4212 FUEL TRANS 323.91 DEC 00 044651 4214 FUEL TRANS 159.17 DEC 00 044651 4213 FUEL TRANS 112.79 *TOTAL VENDOR VILLAGE OF BUFFALO 745.87 **TOTAL BUILDING SERVICES 26,230.82 Date: 02/01/01 11:12 Village of Buffalo Grove Page: 22 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 338110 HALL SIGNS, INC 104076 044731 3822 TR & ST SIGNS 18.40 *TOTAL VENDOR HALL SIGNS, INC 18.40 * 374000 HOYLE ROAD EQUIPMENT CO. 14048 044732 4111 M&R DEPT EQUIP 197.74 MULTIPLE 044873 4111 M&R DEPT EQUIP 628.89 *TOTAL VENDOR HOYLE ROAD EQUIPMEN 826.63 * 422850 I.P.B.C. JAN 01 044761 3111 GRP MED & LIFE 6,821.21 *TOTAL VENDOR I.P.B.C. 6,821.21 * 483000 KAR PRODUCTS, INC. 318690 044762 4111 M&R DEPT EQUIP 22.21 *TOTAL VENDOR KAR PRODUCTS, INC. 22.21 * 568030 MENARDS 71397 044704 3250 MISC SUPP 22.83 *TOTAL VENDOR MENARDS 22.83 * 568033 MENARDS/MT PROSPECT 89582 044674 3250 TR/ST SIGNS-MISC 112.90 89582 044674 3822 TR/ST SIGNS-MISC 410.80 *TOTAL VENDOR MENARDS/MT PROSPECT 523.70 * 719960 PUMP SPECIALTIES, INC 16303 044709 3821 SNO/ICE CONT MIX 722.00 *TOTAL VENDOR PUMP SPECIALTIES, I 722.00 * 795455 SICALCO, LTD MULTIPLE 044712 3821 SNO & ICE CONT MI 1,290.65 MULTIPLE 044712 3821 SNO & ICE CONT MI 1,385.67 *TOTAL VENDOR SICALCO, LTD 2,676.32 * 903060 VILLAGE OF BUFFALO GROVE DEC 00 044651 4212 FUEL TRANS 6,031.37 DEC 00 044651 4214 FUEL TRANS 9,002.74 DEC 00 044651 4213 FUEL TRANS 4,966.86 DEC 00 044651 4218 FUEL TRANS 416.00 *TOTAL VENDOR VILLAGE OF BUFFALO 20,416.97 903100 VILLAGE OF BUFFALO GROVE Date: 02/01/01 11:12 Village of Buffalo Grove Page: 23 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 044800 3211 60.45 *TOTAL VENDOR VILLAGE OF BUFFALO 60.45 **TOTAL STREET OPERATIONS 32,110.72 Date: 02/01/01 11:12 Village of Buffalo Grove Page: 24 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000010 DEPT NO. 000462 PUB WRKS ADM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36710 AMER PUBLIC WORKS ASSN. 632121 044693 3218 SUB/PUB 21.00 *TOTAL VENDOR AMER PUBLIC WORKS A 21.00 * 241860 ENVIRONETX 449311 044811 4312 OFFICE FURN 517.13 *TOTAL VENDOR ENVIRONETX 517.13 * 394445 ICMA DIST CTR 3498908 044871 3112 PRO TRNG 18.50 *TOTAL VENDOR ICMA DIST CTR 18.50 * 422850 I.P.B.C. JAN 01 044761 3111 GRP MED & LIFE 4,562.81 *TOTAL VENDOR I.P.B.C. 4,562.81 * 620390 OFFICE DEPOT CREDIT PLAN MULTIPLE 044848 3240 OFFICE SUPP 9.83 118272351- 044820 3240 OFF SUPP 23.25 118806188 044707 3240 OFFICE SUPP 93.00 *TOTAL VENDOR OFFICE DEPOT CREDIT 126.08 * 759760 ROYAL OFFICE PRODUCTS 57618 044882 3240 OFFICE SUPP 20.94 *TOTAL VENDOR ROYAL OFFICE PRODUC 20.94 * 903060 VILLAGE OF BUFFALO GROVE DEC 00 044651 4214 FUEL TRANS 88.52 DEC 00 044651 4213 FUEL TRANS 73.10 DEC 00 044651 4211 FUEL TRANS 76.99 *TOTAL VENDOR VILLAGE OF BUFFALO 238.61 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 044800 3211 37.45 *TOTAL VENDOR VILLAGE OF BUFFALO 37.45 * 903220 VILLAGE OF BUFFALO GROVE 1/31/01 044860 3240 21.61 1/31/01 044860 3240 7.99 1/24/01 044801 3112 20.00 1/31/01 044860 3240 3.50 *TOTAL VENDOR VILLAGE OF BUFFALO 53.10 Date: 02/01/01 11:12 Village of Buffalo Grove Page: 25 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000010 DEPT NO. 000462 PUB WRKS ADM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 917660 WAREHOUSE DIRECT 789279-0 044885 3240 OFFICE SUPP 159.90 *TOTAL VENDOR WAREHOUSE DIRECT 159.90 **TOTAL PUB WRKS ADM 5,755.52 Date: 02/01/01 11:12 Village of Buffalo Grove Page: 26 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000010 DEPT NO. 000463 FORESTRY VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 9470 AERIAL EQUIP. LLC 70876 044831 3250 MISC SUPP 27.50 *TOTAL VENDOR AERIAL EQUIP. LLC 27.50 * 422850 I.P.B.C. JAN 01 044761 3111 GRP MED & LIFE 6,365.79 *TOTAL VENDOR I.P.B.C. 6,365.79 * 719450 PRO SAFETY, INC. MULTIPLE 044708 3250 EMP SAFETY EQUIP 19.50 *TOTAL VENDOR PRO SAFETY, INC. 19.50 * 903060 VILLAGE OF BUFFALO GROVE DEC 00 044651 4212 FUEL TRANS 2,758.00 DEC 00 044651 4214 FUEL TRANS 2,800.74 DEC 00 044651 4213 FUEL TRANS 1,526.65 DEC 00 044651 4218 FUEL TRANS 139.00 *TOTAL VENDOR VILLAGE OF BUFFALO 7,224.39 **TOTAL FORESTRY 13,637.18 Date: 02/01/01 11:12 Village of Buffalo Grove Page: 27 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000010 DEPT NO. 000471 ESDA VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36540 AMATEUR ELECTRONIC SUPP 1279194-01 044808 4112 M&R RADIOS 1,250.86 *TOTAL VENDOR AMATEUR ELECTRONIC 1,250.86 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 044800 3211 13.52 *TOTAL VENDOR VILLAGE OF BUFFALO 13.52 * **TOTAL ESDA 1,264.38 ***TOTAL CORPORATE FUND 261,896.42 1,205.16 Date: 02/01/01 11:12 Village of Buffalo Grove Page: 28 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000014 DEPT NO. 000214 PARKING LOT REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 L. RENERD 0112 044880 1300 PARK LOT FEES 30.00 *TOTAL VENDOR -> ONE-TIME VENDORS 30.00 **TOTAL PARKING LOT REVENUE 30.00 Date: 02/01/01 11:12 Village of Buffalo Grove Page: 29 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000014 DEPT NO. 000503 SPEC REVENUE-PARKING LOT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 419045 IMPERIAL SERV SYSTEM, INC MULTIPLE 044737 3216 MAINT CONT 257.00 *TOTAL VENDOR IMPERIAL SERV SYSTE 257.00 * 419045 IMPERIAL SERV SYSTEM, INC MULTIPLE 044737 3216 MAINT CONT 172.00 *TOTAL VENDOR IMPERIAL SERV SYSTE 172.00 * 562190 MC MASTER-CARR SUPPLY CO. 37338605 044818 3913 M&R ST LITES 150.88 *TOTAL VENDOR MC MASTER-CARR SUPP 150.88 * 612040 NORTH SHORE GAS MULTIPLE 044746 3812 GAS FAC 288.23 *TOTAL VENDOR NORTH SHORE GAS 288.23 * **TOTAL SPEC REVENUE-PARKING LOT 868.11 ***TOTAL PARKING LOT FUND 898.11 Date: 02/01/01 11:12 Village of Buffalo Grove Page: 30 User: huntse EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000021 DEPT NO. 000021 CAP PROJ-FACILITIES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 82250 BRIAN BARNA COMP PURCH 044835 147 REC ALL OTHER 1,700.00 *TOTAL VENDOR BRIAN BARNA 1,700.00 * 338050 DAVID HAISMA COMP PURCH 044840 147 RES ALL OTHER 1,584.00 *TOTAL VENDOR DAVID HAISMA 1,584.00 * 551900 DOLORES MC ANDREWS COMP PURCH 044844 147 REC ALL OTHER 2,273.00 *TOTAL VENDOR DOLORES MC ANDREWS 2,273.00 * 630570 SCOTT OLSEN COMP PURCH 044850 147 REC ALL OTHER 1,500.00 *TOTAL VENDOR SCOTT OLSEN 1,500.00 * 696050 DANIEL K. PEARSON COMP PURCH 044852 147 REC ALL OTHER 1,500.00 *TOTAL VENDOR DANIEL K. PEARSON 1,500.00 * 774250 STEVE SCHUBERT COMP PURCH 044856 147 REC ALL OTHER 537.00 *TOTAL VENDOR STEVE SCHUBERT 537.00 * 788770 ANTHONY SHURBA COMP PURCH 044747 147 REC ALL OTHER 1,628.00 *TOTAL VENDOR ANTHONY SHURBA 1,628.00 * 829600 EDWARD SZOS COMP PURCH 044857 147 REC ALL OTHER 815.00 *TOTAL VENDOR EDWARD SZOS 815.00 * 903220 VILLAGE OF BUFFALO GROVE 1/24/01 044801 147 24.08 *TOTAL VENDOR VILLAGE OF BUFFALO 24.08 * **TOTAL CAP PROJ-FACILITIES 11,561.08 Date: 02/01/01 11:12 Village of Buffalo Grove Page: 31 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000021 DEPT NO. 000511 CAP PROJ-FACILITIES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903220 VILLAGE OF BUFFALO GROVE 1/31/01 044860 4611 20.15 *TOTAL VENDOR VILLAGE OF BUFFALO 20.15 **TOTAL CAP PROJ-FACILITIES 20.15 ***TOTAL CAP PROJ-FACILITIES 11,581.23 Date: 02/01/01 11:12 Village of Buffalo Grove Page: 32 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000042 DEPT NO. 000532 PENSION-FIRE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 568107 MESIROW FINANCIAL 3/31/01 044767 4935 ALL OTHER EXP 488.25 *TOTAL VENDOR MESIROW FINANCIAL 488.25 **TOTAL PENSION-FIRE 488.25 ***TOTAL FIRE PENSION FUND 488.25 Date: 02/01/01 11:12 Village of Buffalo Grove Page: 33 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000051 DEPT NO. 000051 WATER & SEWER FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 ITASCA CONSTRUCTION ASSOC G-0023 044739 225 DEP SAN SEWER 634.00 WALGREENS O44683 225 DEP SAN SEW 1,994.00 *TOTAL VENDOR -> ONE-TIME VENDORS 2,628.00 **TOTAL WATER & SEWER FUND 2,628.00 Date: 02/01/01 11:12 Village of Buffalo Grove Page: 34 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000051 DEPT NO. 000251 WATER REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 422165 INSITUFORM TECH USA, INC 45730 044843 1299 ALL OTHER INCOME 750.00 *TOTAL VENDOR INSITUFORM TECH USA 750.00 **TOTAL WATER REVENUE 750.00 Date: 02/01/01 11:12 Village of Buffalo Grove Page: 35 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 152700 COM ED 23007 1/16 044725 3814 ELEC FAC 10,772.94 *TOTAL VENDOR COM ED 10,772.94 422850 I.P.B.C. JAN 01 044761 3111 GRP MED & LIFE 6,914.35 *TOTAL VENDOR I.P.B.C. 6,914.35 * 489079 KEVIN KICK 1/22/01 044702 3113 MEMBERSHIP/DUES 60.00 *TOTAL VENDOR KEVIN KICK 60.00 * 719450 PRO SAFETY, INC. MULTIPLE 044708 3117 EMP SAFETY EQUIP 112.95 *TOTAL VENDOR PRO SAFETY, INC. 112.95 * 799100 SMITH ECOLOGICAL SYSTEMS 2011 044711 4011 M&R WELL EQUIP 109.28 *TOTAL VENDOR SMITH ECOLOGICAL SY 109.28 * 818460 SUBSTANCE ABUSE MGMT INC 383765 044775 3111 GRP MED & LIFE 12.00 *TOTAL VENDOR SUBSTANCE ABUSE MGM 12.00 * 903060 VILLAGE OF BUFFALO GROVE DEC 00 044651 4212 FUEL TRANS 1,493.83 DEC 00 044651 4211 FUEL TRANS 133.16 DEC 00 044651 4214 FUEL TRANS 901.96 DEC 00 044651 4213 FUEL TRANS 256.00 *TOTAL VENDOR VILLAGE OF BUFFALO 2,784.95 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 044800 3125 27.04 *TOTAL VENDOR VILLAGE OF BUFFALO 27.04 * **TOTAL WATER OPERATIONS 20,793.51 Date: 02/01/01 11:12 Village of Buffalo Grove Page: 36 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000051 DEPT NO. 000542 SEWER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 5800 ACE HARDWARE 4819 044865 4018 LIFT STATIONS .80 *TOTAL VENDOR ACE HARDWARE .80 * 5800 ACE HARDWARE MULTIPLE 044750 3824 SM EQUIP & TOOLS 72.91 *TOTAL VENDOR ACE HARDWARE 72.91 * 152700 COM ED 23007 1/16 044725 3814 ELEC FAC 5,386.48 *TOTAL VENDOR COM ED 5,386.48 * 370892 HOLY FAMILY MEDICAL CTR MULTIPLE 044814 3111 GRP MED & LIFE 58.00 *TOTAL VENDOR HOLY FAMILY MEDICAL 58.00 * 422165 INSITUFORM TECH USA, INC 10414 044698 4412 C/P SYS IMP 14,832.00 *TOTAL VENDOR INSITUFORM TECH USA 14,832.00 * 422850 I.P.B.C. JAN 01 044761 3111 GRP MED & LIFE 1,322.80 *TOTAL VENDOR I.P.B.C. 1,322.80 468230 JULIE, INC 0088 044700 3217 EQUIP RENTAL 76.00 *TOTAL VENDOR JULIE, INC 76.00 * 903060 VILLAGE OF BUFFALO GROVE DEC 00 044651 4211 FUEL TRANS 68.98 DEC 00 044651 4214 FUEL TRANS 176.85 DEC 00 044651 4213 FUEL TRANS 74.94 DEC 00 044651 4218 FUEL TRANS 1,694.00 DEC 00 044651 4212 FUEL TRANS 448.72 *TOTAL VENDOR VILLAGE OF BUFFALO 2,463.49 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 044800 3211 1,149.95 *TOTAL VENDOR VILLAGE OF BUFFALO 1,149.95 * **TOTAL SEWER OPERATIONS 25,362.43 ***TOTAL WATER & SEWER FUND 49,533.94 Date: 02/01/01 11:12 Village of Buffalo Grove Page: 37 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000055 DEPT NO. 000546 SEWER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED Date: 02/01/01 11:12 Village of Buffalo Grove Page: 38 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 10410 AGA GAS, INC. 92010698 044652 3260 SUPP G C 57.31 *TOTAL VENDOR AGA GAS, INC. 57.31 * 51035 ARCH WIRELESS K2250202A 044866 3211 TELEPHONE 13.50 *TOTAL VENDOR ARCH WIRELESS 13.50 * 139200 CHICAGO TURF & IRRIGATION MULTIPLE 044695 4111 M&R DEPT EQUIP 1,052.42 MULTIPLE 044659 4111 M&R DEPT EQUIP 69.93 *TOTAL VENDOR CHICAGO TURF & IRRI 1,122.35 * 160260 CRESCENT SYSTEMS, INC 1/31/01 044862 3221 COMP SERV 3,388.00 *TOTAL VENDOR CRESCENT SYSTEMS, I 3,388.00 422850 I.P.B.C. JAN 01 044761 3111 GRP MED & LIFE 2,354.99 *TOTAL VENDOR I.P.B.C. 2,354.99 * 546300 MARK ONE COMPUTERS MULTIPLE 044741 3221 RES CAP REP/COMP 2,085.75 *TOTAL VENDOR MARK ONE COMPUTERS 2,085.75 568032 MENARD'S 66983 044673 3916 MAINT BLDG & FAC 25.00 *TOTAL VENDOR MENARDIS 25.00 * 569010 MEYER CONSTRUCTION CO #3 044876 4611 C/P BLDG IMP 49,501.00 *TOTAL VENDOR MEYER CONSTRUCTION 49,501.00 * 605050 MARK NEUROTH YR 01-MAGC 044705 3113 MEMBERSHIP/DUES 180.00 *TOTAL VENDOR MARK NEUROTH 180.00 * 903060 VILLAGE OF BUFFALO GROVE DEC 00 044651 4211 FUEL TRANS 126.65 DEC 00 044651 4111 FUEL TRANS 1.80 DEC 00 044651 4111 FUEL TRANS 144.27 *TOTAL VENDOR VILLAGE OF BUFFALO 272.72 Date: 02/01/01 11:12 Village of Buffalo Grove Page: 39 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 044800 3211 228.75 *TOTAL VENDOR VILLAGE OF BUFFALO 228.75 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 044800 3125 1,115.28 MULTIPLE 044800 3211 185.47 *TOTAL VENDOR VILLAGE OF BUFFALO 1,300.75 945055 WILLIAMS SCOTSMAN, INC 5130027 044714 3260 SUPP GOLF COURSE 182.51 *TOTAL VENDOR WILLIAMS SCOTSMAN, 182.51 * **TOTAL GOLF OPERATION-BGGC 57,324.63 3,388.00 ***TOTAL BUFFALO GROVE GOLF CLUB 57,324.63 3,388.00 Date: 02/01/01 11:12 Village of Buffalo Grove Page: 40 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000056 DEPT NO. 000056 CENTRAL GARAGE FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 739965 RHINO LININGS OF DUPAGE 6305-37847 044710 223 RES CAP REP 2,401.20 *TOTAL VENDOR RHINO LININGS OF DU 2,401.20 **TOTAL CENTRAL GARAGE FUND 2,401.20 Date: 02/01/01 11:12 Village of Buffalo Grove Page: 41 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000056 DEPT NO. 000547 GARAGE OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 61140 AUTO TECH CENTERS, INC MULTIPLE 044655 4213 AUTO PARTS/CONT A 129.42 *TOTAL VENDOR AUTO TECH CENTERS, 129.42 61140 AUTO TECH CENTERS, INC MULTIPLE 044655 4213 AUTO PARTS/CONT A 193.45 118342 044694 4213 AUTO PARTS 531.12 MULTIPLE 044655 4218 AUTO PARTS/CONT A 99.50 *TOTAL VENDOR AUTO TECH CENTERS, 824.07 * 200418 DYTRON CORP. 97528 044662 3250 MISC SUPP 61.45 *TOTAL VENDOR DYTRON CORP. 61.45 * 204600 EL-COR INDUSTRIES, INC MULTIPLE 044728 4213 AUTO PARTS 51.30 29224 044872 4213 AUTO PARTS 282.98 MULTIPLE 044728 4213 AUTO PARTS 66.24 29199 044663 4213 MISC SUPP/AUTO PA 412.83 MULTIPLE 044728 4213 AUTO PARTS 22.19 29199 044663 3250 MISC SUPP/AUTO PA 47.70 *TOTAL VENDOR EL-COR INDUSTRIES, 883.24 283465 FIRESTONE TIRE & SERV CTR 10046 044665 4218 CONT AUTO SERV 26.24 10280 044730 4218 CONT AUTO SERV 26.49 *TOTAL VENDOR FIRESTONE TIRE & SE 52.73 417740 IL LAWN EQUIPMENT INC. 519767 044736 4213 AUTO PARTS 14.93 *TOTAL VENDOR IL LAWN EQUIPMENT I 14.93 417822 IL LIQUID ENERGIES, INC 2029 044874 4212 DIESEL FUEL 8,550.99 *TOTAL VENDOR IL LIQUID ENERGIES, 8,550.99 * 422850 I.P.B.C. JAN 01 044761 3111 GRP MED & LIFE 3,076.00 *TOTAL VENDOR I.P.B.C. 3,076.00 * 483000 KAR PRODUCTS, INC. MULTIPLE 044671 4213 AUTO PARTS 399.41 MULTIPLE 044671 4213 AUTO PARTS 138.43 *TOTAL VENDOR KAR PRODUCTS, INC. 537.84 * Date: 02/01/01 11:12 Village of Buffalo Grove Page: 42 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000056 DEPT NO. 000547 GARAGE OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 545410 MACMILLIN HYDRAULIC ENG. MULTIPLE 044672 4213 AUTO PARTS 166.45 MULTIPLE 044672 4213 AUTO PARTS 217.22 *TOTAL VENDOR MACMILLIN HYDRAULIC 383.67 * 568020 MEMPHIS EQUIPMENT MULTIPLE 044743 4213 AUTO PARTS 53.55 *TOTAL VENDOR MEMPHIS EQUIPMENT 53.55 * 570111 MID AMERICA TRUCK & EQ CO 204941 044675 4213 AUTO PARTS 46.27 *TOTAL VENDOR MID AMERICA TRUCK & 46.27 * 570240 MID TOWN PETROLEUM INC. 57764 044877 4215 LUBRICANTS 662.70 *TOTAL VENDOR MID TOWN PETROLEUM 662.70 * 585379 MOTION INDUSTRIES, INC 33-370281 044676 4213 AUTO PARTS 191.05 *TOTAL VENDOR MOTION INDUSTRIES, 191.05 * 612240 N W FORD & STERLING 361926 044769 4213 AUTO PARTS 10.76 *TOTAL VENDOR N W FORD & STERLING 10.76 * 736600 RECYCLE TECH. INC. 19910 044681 4213 AUTO PARTS 236.50 *TOTAL VENDOR RECYCLE TECH. INC. 236.50 * 801010 SNAP ON TOOLS 27107 044682 3250 MISC SUPP 12.40 *TOTAL VENDOR SNAP ON TOOLS 12.40 * 807900 SPRING ALIGN 37133 044883 4218 CONT AUTO SERV 850.45 *TOTAL VENDOR SPRING ALIGN 850.45 * 811118 BILL STASEK CHEVROLET 7237 JAN 0 044774 4213 AUTO PARTS 241.51 *TOTAL VENDOR BILL STASEK CHEVROL 241.51 * 903060 VILLAGE OF BUFFALO GROVE Date: 02/01/01 11:12 Village of Buffalo Grove Page: 43 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000056 DEPT NO. 000547 GARAGE OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED DEC 00 044651 4212 FUEL TRANS 83.69 *TOTAL VENDOR VILLAGE OF BUFFALO 83.69 903060 VILLAGE OF BUFFALO GROVE DEC 00 044651 4213 FUEL TRANS 86.87 DEC 00 044651 4211 FUEL TRANS 40.89 DEC 00 044651 4214 FUEL TRANS 104.75 *TOTAL VENDOR VILLAGE OF BUFFALO 232.51 903220 VILLAGE OF BUFFALO GROVE 1/31/01 044860 4213 5.68 *TOTAL VENDOR VILLAGE OF BUFFALO 5.68 933675 WHOLESALE DIRECT, INC 64831 044687 4213 AUTO PARTS 93.77 *TOTAL VENDOR WHOLESALE DIRECT, I 93.77 **TOTAL GARAGE OPERATIONS 17,235.18 ***TOTAL CENTRAL GARAGE FUND 19,636.38 Date: 02/01/01 11:12 Village of Buffalo Grove Page: 44 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 178220 OCT 117438 044869 3824 SMALL EQUIP & TOO 678.61 *TOTAL VENDOR DCT 678.61 * 326045 GREG'S LAWN MOWER AND 129955 044870 4111 M&R DEPT EQUIP 48.37 *TOTAL VENDOR GREG'S LAWN MOWER A 48.37 * 422850 I.P.B.C. JAN 01 044761 3111 GRP MED & LIFE 2,843.20 *TOTAL VENDOR I.P.B.C. 2,843.20 * 568032 MENARD'S 67467 044875 4613 C/P GOLF COURSE 72.41 *TOTAL VENDOR MENARDIS 72.41 * 719414 PROG AUDIO VISUAL PROD 1/17/01 044827 3391 AD/PROMO 305.00 *TOTAL VENDOR PROG AUDIO VISUAL P 305.00 * 757010 ROSEMONT EXPOSITION SERV 1/17/01 044828 3391 AD/PROMO 230.00 *TOTAL VENDOR ROSEMONT EXPOSITION 230.00 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 044800 3125 896.52 *TOTAL VENDOR VILLAGE OF BUFFALO 896.52 * 933900 WILD BIRD CENTER 23195 044886 3260 SUPP G C 73.95 *TOTAL VENDOR WILD BIRD CENTER 73.95 * **TOTAL GOLF OPERATIONS-AGC 4,613.06 535.00 ***TOTAL ARBORETUM GOLF CLUB FUND 4,613.06 535.00 Date: 02/01/01 11:12 Village of Buffalo Grove Page: 45 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000058 DEPT NO. 000058 MIS OPERATIONS FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 152889 CDW GOVERNMENT, INC MULTIPLE 044809 223 OFF EQUIP/ RES CA 243.39 *TOTAL VENDOR CDW GOVERNMENT, INC 243.39 * 152889 CDW GOVERNMENT, INC MULTIPLE 044809 223 OFF EQUIP/ RES CA 2.91 MULTIPLE 044726 223 OFF EQ/RES CAP RE 1,035.68 *TOTAL VENDOR CDW GOVERNMENT, INC 1,038.59 * 546300 MARK ONE COMPUTERS MULTIPLE 044741 223 RES CAP REP/COMP 13,977.55 *TOTAL VENDOR MARK ONE COMPUTERS 13,977.55 * 755150 BRET ROBINSON MULTIPLE 044772 223 RES CAP REP 40.00 MULTIPLE 044772 223 RES CAP REP 40.00 MULTIPLE 044772 223 RES CAP REP 40.00 MULTIPLE 044772 223 RES CAP REP 40.00 MULTIPLE 044881 223 RES CAP REP 40.00 MULTIPLE 044772 223 RES CAP REP 40.00 MULTIPLE 044772 223 RES CAP REP 40.00 MULTIPLE 044772 223 RES CAP REP 40.00 MULTIPLE 044772 223 RES CAP REP 40.00 MULTIPLE 044881 223 RES CAP REP 40.00 MULTIPLE 044772 223 RES CAP REP 40.00 MULTIPLE 044772 223 RES CAP REP 40.00 1039 044853 223 RES CAP REP 320.00 *TOTAL VENDOR BRET ROBINSON 800.00 **TOTAL MIS OPERATIONS FUND 16,059.53 ***TOTAL MIS OPERATIONS FUND 16,059.53 Date: 02/01/01 11:12 Village of Buffalo Grove Page: 46 User: huntse EXPENDITURE APPROVALS LIST Warrant Date 02/05/01 FUND NO. 000058 DEPT NO. 000058 MIS OPERATIONS FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED ****TOTAL BILLS 422,031.55 5,128.16 Board Agenda Item Submittal VI-A Requested By: Elliott Hartstein Entered By: Phillip W Versten Agenda Item Title: Proclamation Declaring February 8,2001 as the 91 st Anniversary Day of the Boy Scouts of America in Buffalo Grove Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 02/01/2001 02/05/2001 0 Consent Agenda OW Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. In recognition of Scouting contributions to the community, this proclamation declares February 8, 2001 as the 91st Anniversary Day of the Boy Scouts of America in Buffalo Grove. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Boyscoutday.pdi Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: i Approved By: Published to Web: PROCLAMATION Declaring February 81h as the 91st Anniversary Day of the Boy Scouts of America in Buffalo Grove Whereas, the Boy Scouts of America is celebrating it's 91st Anniversary, and Whereas, the Village of Buffalo Grove recognizes that our local scout troops engage in a multitude of positive and worthwhile projects and activities with youth of our community, and Whereas, it is appropriate and worthy to give recognition to our local scout troops for those positive and worthwhile activities, and Whereas, by this recognition to our local scout troops, it is not intended by this proclamation to endorse or condone the national policies of the Boy Scouts of America in light of our community's respect for diversity Therefore, I, Elliott Hartstein, Village President of the Village of Buffalo Grove do hereby give recognition to our local scout troops by proclaiming February 8,2000 as the 91 st Anniversary Day of the Boy Scouts of America in Buffalo Grove. Dated this 51h day of February, 2001. Board Agenda Item Submittal VI-B Requested By: Entered By: Phillip W Versten Agenda Item Title: Proclamation Declaring National Child Passenger Safety Week, February 11 -17,2001 Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 02/01/2001 02/05/2001 0 Regular Agenda OVM 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 9 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Proclaims February 11 - 17 as National Child Passenger Week in Buffalo Grove Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files ChildPass.pdi Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: i i i i G VILLAGE OF BUFFALO GROVE isroclamation National Child Passenger Safety Week February I1-17, 2001 WHEREAS,February I 1-17, 2001, has been declared "NATIONAL CHILD PASSENGER SAFETY WEEK"; and, WHEREAS,there are nearly 58 million children under 15 years old in the United States; and, WHEREAS,each year motor vehicle crashes are the leading cause of death for children ages 6-14; and, WHEREAS, an average of seven children under 14 years old are killed and nearly 900 are injured every day in motor vehicle crashes in this country; and, WHEREAS, although every state in the nation requires that young children be properly restrained in a child safety seat, child seat checkpoints often report that more than 90 percent of child safety seats are improperly installed or children are incorrectly restrained; and, WHEREAS,proper use of seat belts and child safety seats is one of the most effective ways of reducing a child's chance of a fatal or serious injury. NOW,THEREFORE, I Elliott Hartstein, Village President of the Village of Buffalo Grove, do hereby proclaim the week of February 11"', 2001 as Child Passenger Safety Week in Buffalo Grove and urge every parent, guardian and caregiver responsible for the welfare of a child to take all necessary steps to insure that child is properly secured in an age-appropriate child safety seat or restraint in every vehicle, every ride, every time. I further urge every citizen of Buffalo Grove to support law enforcement officers who are charged with enforcing our state's child passenger safety laws. I urge every citizen, government agency,business,health care facility, school and civic organization to join with us and recognize NATIONAL CHILD PASSENGER SAFETY WEEK and to promote safety for children each and every day of the year. Village Clerk Village President Board Agenda Item Submittal VIII-A Requested By: Ghida Sahyouni Entered By: Ghida Sahyouni Agenda Item Title: Fehr& Peers Associates, Inc.,Transportation Consultants,to review the Village's Guidelines for Evaluating Traffic Calming Measures. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 02/01/2001 02/05/2001 0 Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $1,600 Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Per the Board's request,the Village received a cost proposal to review the Village's new Guidelines for evaluating Traffic Calming measures. According to the Agreement, Fehr&Peers Associates Inc., Transportation consultants, shall make recommendations, if appropriate, on how to improve the process. Areas they might comment on include problem identification, data collection, citizen involvement, application guidelines,toolbox of measures,prioritization, funding, and other areas. The cost of services shall be $1,500.00. Fehr&Peers Associates is considered a leading authority on the subject of transportation management. References and project information is available for review. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal VIII-B Requested By: Ghida Sahyouni Entered By: Phillip W Versten Agenda Item Title: Follow-up report on AT&T Broadband Programming and Cable TV Customer Service Issues Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 01/18/2001 02/05/2001 ❑ Consent Agenda OVM Regular Agenda ❑ None Does this item Does this item include Specify Other: Will AV equipment be Type of AV Needed: relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? El Trustee Lounge El Clerk's El Video Clerk's Office ❑ Computer ❑ Other El Doc Camera ❑ Yes 0 No 0 Yes ❑ No 0 Yes ❑ No El Easel Exhibits can be accessed in: ❑ Other Village Manager's Office. Item Description Will this action involve an expenditure in ❑ Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. • Follow-up information from the last Village Board meeting will be provided. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal VIII-C Requested By: Gregory P Boysen Entered By: Linda J Miller Agenda Item Title: Status Report on Various Traffic Signal Projects Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 02/01/2001 02/05/2001 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. As you requested, I am transmitting the status report on various traffic signal projects, including the following: 1. Buffalo Grove Road and Illinois Route 83 Timing Modifications My attached letter dated January 9, 2001 to MOT was sent the day following the Village Board's action concerning its review of traffic signal timing modifications along Illinois Route 83. On January 29th, the Civiltech staff informed me that IDOT has reviewed the Village's request and passed it on to their contractual consulting engineer, who is handling analysis for various traffic signal coordination systems including the involved systems on Illinois Route 83. IDOT has informed us that they anticipate finalizing their position concerning our request in approximately three weeks. 2. Buffalo Grove Road and Thompson Boulevard Traffic Signal Construction Completion Schedule The Lake County Department of Transportation is the lead public agency on this project. As you requested, we have requested an update on this project's status. I have attached a copy of the update report which I received from LCDOT earlier this week for your reference. This week, the contractor is trying to run cables through conduit which was frozen last week. LCDOT staff has informed us that once the conduits are sufficiently clear of ice, the final wiring and start-up is expected to occur in about 10 days. We should know if the wiring was accomplished by the end of this week. In follow-up to your request, I have informed Mr. Khawaj a that the Village would strongly prefer to make the basic signal operational as soon as possible, even if the signal needed to function on a fixed time basis, without the pedestrian heads being operational, due to related wiring not being able to be installed. It is my understanding that this may be possible, and I will let you know once I hear from Mr. Khawaj a that this is possible and he is agreeable to proceeding with this initial arrangement. 3. Pauline Avenue and Weiland Road Traffic Signal Construction Completion Schedule The Lake County Department of Transportation is the lead public agency on this project. As you requested, we have requested an update on this project's status. I have attached a copy of the update report which I received from LCDOT earlier this week for your reference. Barring the development of some problem, LCDOT staff still anticipates this signal will be activated by the end of February. If you have any questions concerning this matter, please let me know. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files u . status01.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: JAS- -30' 01 (TUE) 12 . 39 DIV. OF TRANS. TEL: 847 362 5290 P. 001 Qvtiion of Transvor.12 lion -�. L a k e C o u n t y Mahn , j, . F r I o t7 nntr 600 W.Winohester Read Libertyville,Illinois 60045-1 81 Phone 847-362.35150 Fax 847.362.5;190 Fax Transmission To: N „J Fax T3 7- 58445- AtNA — January 30, 2001 Hi Greg this is the information that you requested regarding the status of the following intersections: Buffalo Grove& Thompson Blvd. 1- All traffic signal equipment including the Autoscope has been delivered to Home Towne Electric. 2- The traffic signal cables to connect the following items have not been pulled through the conduit at this time; • Walk/Don't Walk indications. • Pedestrians pushbuttons. • Autoscope cameras for detection. • PTZ Camera for monitoring. 3- The Contract Home Towne Electric indicated they will be on the site this week to try to pull the electric cable hoping that it may have thawed. 4- The traffic signal electric service has been connected by ComEd. 5- Yesterday we received the address from the Village of Buffalo Grove to connect the ISDN telephone service, which we have forwarded to Ameritech. 6- The Interconnect to Aptaldsic @ Buffalo Grove and to Deerfield PKWY @ Buffalo Grove has not been connected. Weiland Rd @ Pauline Ave. 1- The mast arms have been delivered to Home Towne Electric. 2- The Traffic Signal heads have been assembled and will be delivered to the site shortly for mounting. 3- The ISDN line and POTS line have been ordered from Ameritech. I will keep you posted with any new developments. Tony Khawaja r t VILLAGE OF " BUFFALO GROVE Department of Public works tt -'E'�3'.:0c Blvd ?,,"a. CC8 9. se =3 &:-` ' '` January 9, 2001 Gregory P.Boysen,P.E. 847-4-- Mr. John P. Kos, P.E. District Engineer Illinois Department of Transportation Division of H 1 ghways/Di strict 1 201 West Center Court Schaumburg. IL 60196-1096 Attention: Mr. Dave Ziesemer Bureau of Traffic Reference: Signal System Timings Illinois Route 83 at Arlington Heights Road and Buffalo Grove Road Gentlemen: The Village has retained Civiltech Engineering. Inc. to review the operation of the Arlington Heights Road and Buffalo Grove Road intersection with Illinois Route 83 as the result of several complaints received from residents. These residents felt that delays for certain movements at each of the intersections were excessive and that the signal timings should be modified. Civiltech contacted your staff and the Signal Coordination and Timing (SCAT) consultants for the two separate signal systems in order to obtain current timing information. They then observed each of the intersections on two separate days during the morning, mid-morning and evening periods. Based on those observations and a review of the time-space diagrams for the systems, they have prepared the attached memo. In brief, the memo does not recommend any modifications to the Arlington Heights Road/Illinois Route 83 intersection. However, for the Buffalo Grove Road intersection. there does appear to be some opportunity to provide additional green time for the Buffalo Grove Road movements. Based on Civiltech*s memo,there may be as much as 20 to 2:1 seconds of additional green time which could be provided to Buffalo Grove Road without affecting traffic progression on Illinois Route 83. We are requesting that IDOT authonze their SCAT consultant to modify the timings for this intersection. Page 2 — IDOT, January 9, 2001 During Civiltech's observations, they noted that the cycle length for the mid-day period appeared to be longer than required for the three intersections along Illinois Route 83. The), explained that this was necessary because the Illinois Route 83 system is a slave to the Lake-Cook Road system which does require the longer cycle length due to considerably heavier traffic volumes. We would request that IDOT investigate the possibility of"disconnecting" the systems during the mid-day period only so that Illinois Route 83 could operate at a shorter cycle length. We would request written confirmation when each of these timing modifications has been completed or notice that the modifications cannot be made. If you have further questions regarding Civiltech Engineering's memo, please contact Kathy Meyerkord at 630/773- 3900. Very truly yours, Village fffi IIalo Grove t. or),, , I se4�Alor , l i�recl ofli enclosure cc: Kathy Meyerkord, Civiltech Engineering. Inc. G:T\k'DIRGRP\LHC\TRAFSIGL\01091 idt.doc Board Agenda Item Submittal XI-A Requested By: Ghida Sahyouni Entered By: Ghida Sahyouni Agenda Item Title: Ordinance No.2001- Amending Title 10 of the Village of Buffalo Grove Municipal Code Regarding Stop Signs Approved at the intersection of Newtown Drive/Parkchester Road. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 01/31/2001 02/05/2001 � Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. In the interest of public safety, Ordinance 2000-64,which requires the placement of stop signs at Newtown Drive and Parkchester Road shall be rescinded. The Ordinance was approved on November 6, 2000. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files N ewtown O rd.pol E], Newt ownStopMap.pd Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Ordinance No. 2001 - An Ordinance Amending Title 10 of the Village of Buffalo Grove Municipal Code Regarding Stop Signs Approved at the intersection of Newtown Drive/Parkchester Road. WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, the corporate authorities of the Village of Buffalo Grove believe it is in the interest of public safety that Ordinance 2000-64, specifying stop signs at Newtown Drive and Parkchester Road, be rescinded; NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. Title 10, Chapter 11-1204(b) of the Village of Buffalo Grove Municipal Code is hereby amended by repealing the stop signs approved at the following intersection: Parkchester Subdivision: Newtown Drive/Parkchester Road Section 2 This Ordinance shall be in full force and effect from and after its passage, approval, and publication as provided by law. This Ordinance may be published in pamphlet form. AYES: NAYES: ABSENT: ABSTAIN: PASSED: , 2001. APPROVED: , 2001. PUBLISHED: , 2001. APPROVED: Village President ATTEST: Village Clerk i ro ro K j a a a ID o0 WETLAND RD O 0 373 O pp t\v 14 o o V O 40 14 aim � �� 42 0 v v 43 4 m \' as Z �30 455 440 4•5 OD O 465 -I 450 465 CD (1 475 460 475 v 485 Z w \ 505 500 505 � m � J O k V � O J Board Agenda Item Submittal XI-B Requested By: Gregory P Boysen Entered By: Linda J Miller Agenda Item Title: Resolution No.2001 - Approving an Engineering Service Agreement for the Reservoir No.7 External Surface Repair Project Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 01/26/2001 02/05/2001 � Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $33,700 Additional Notes regarding Expenditures: This expenditure is budgeted in account no.641-4412. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Subject to any revisions required as a result of the Village Attorney's final review, I would recommend that the Village Board approve the attached draft resolution entitled "A Resolution Approving an Engineering Service Agreement for Rehabilitation of Tennis Courts at Reservoir No. 7" at their regular meeting scheduled for February 5, 2001. The proposed agreement would accommodate the implementation of repairs to the surface of Reservoir 7. The Park District would provide reimbursement for project costs that relate to the Park District tennis facilities which are located at the site. This cost sharing proposal is in accordance with the provisions of the agreement entitled "An Agreement Concerning the Multipurpose Use of the Buffalo Grove Reservoir and Pump House Number Seven Site and Facilities" which was adopted on January 21, 1985 by the Buffalo Grove Village Board through Resolution No. 85-1. Park District Director Mike Rylko has indicated the Park District could provide their funding share in their fiscal year that begins on 5/l/02. In order to obtain the benefits of the proposed project as soon as possible, I would propose to bill the Park District at the completion of the project or on May 1, 2002, whichever occurs later. If you have any questions concerning this matter, please let me know. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files resagr.pdf bckgrnd.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: RESOLUTION NO. 2001- A RESOLUTION APPROVING AN ENGINEERING SERVICE AGREEMENT FOR THE RESERVOIR NO. 7 EXTERNAL SURFACE REPAIR PROJECT WHEREAS, the completion of the Reservoir No. 7 External Surface Repair Project is desired; and, WHEREAS, consulting engineering services are required in order to proceed with the completion of this project; NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The Professional Services Agreement related to the Reservoir No. 7 External Surface Repair Project is hereby approved. Section 2. The Village Manager is authorized and directed to executc the agreement. A copy of said agreement is attached hereto and made a part hereof. AYES: NAYES: ABSENT: PASSED: , 2001 APPROVED: , 2001 APPROVED: Village President ATTEST: Village Clerk G:APWDIRGRP\LHC\RESV0R\res701.doc ow�.. AA" lrt aw rtl(RIYrt'alFWlGufw'uN'wGfwfwl?lala(rtla4(YrWWrcfrtlrtrtwWWdrtrtfrMNrcFrtrtNU(ONW�nhaNOxuNUmf6UWati�FbwfW/.duKX�J!+4%fW4 d AOwJ'6Wl mrWmfH 464 ".1 uGu aPrtu llr4lta!NNNINON4WPRl✓eWWUOWta'saw�wuwd Frtll�uni r awnru r( r r� PROFESSIONAL SERVICES AGREEMENT PROJECT NAME (Project) Rehabilitation of Tennis Courts at Reservoir No. 7 This Agreement is by and between VILLAGE OF BUFFALO GROVE ("Village") by and through its Department of Public Works Fifty One Raupp Boulevard Buffalo Grove, IL 60089-2198 and CLARK DIETZ, INC. ("CDP') 118 S. Clinton Street, Suite 600 Chicago, IL 60606 Who agree as follows: Village hereby engages CDI to perform the services set forth in Part I - Services ("Services") and CDI agrees to perform the Services for the compensation set forth in Part III - Compensation ("Compensation"). CDI shall be authorized to commence the Services upon execution of this Agreement and written authorization to proceed from Village. Village and CDI agree that these signature pages, together with Parts I-V(pages 1 through 9) and attachments referred to therein, constitute the entire Agreement("greement")between them relating to the Project. 1 APPROVALS APPROVED FOR VILLAGE: VILLAGE OF BUFFALO GROVE BY: Village Manager ATTEST: Village Clerk DATE: APPROVED FOR CLARK DIETZ,INC.: BY: DATE: 2 PART I SERVICES A. PROJECT DESCRIPTION The project is located in the Village of Buffalo Grove at Reservoir No. 7. The roof of the reservoir has an asphalt overlay and is used as tennis courts. The asphalt surface has deteriorated which makes the surface unsuitable for good quality tennis play. A drainage trough located between the tennis courts does not have the proper slope and causes water to pond. This contributes to the deterioration of the asphalt surface. The purpose of this project is to repair or replace the playing surface; rehabilitate the trough and repair the joint seal, to provide proper drainage. B. SCOPE This project can be divided into three phases: Design.Phase, Bidding Phase, and Construction Phase. The SCOPE OF WORK for each phase is provided below. 1. Design Phase: a. To attend a project kick-off meeting at the Village Office. At this meeting the selection of the two alternate surface types that will be included in the design plans will be made. b. To prepare construction plans and specifications for the two selected alternates for the tennis court surface, for the areas outside of the tennis court area, for the method of rehabilitating the drainage trough, and for sealing the center joint. c. To prepare an opinion of the probable construction cost for the project when the plans are 95% complete. d. To attend a project review meeting at the Village Office when the construction plans are 95% complete. The Village will be furnished four sets of plans and specifications for review. 2. Bidding Phase: a. To attend a pre-bid meeting at the Village Office. The Village will be furnished ten sets(four for the Village, six for potential bidders) of bidding documents. It Is anticipated that CDI will distribute the plans to potential bidders from their Chicago Office. b. To prepare and issue any contract addenda. c. To review the bids received by the Village and ;make a recommendation to the Village for acceptance or rejection of the bid.s. 3 �' rrrrrr rrrrr�wrtrrtrtrtuw rorruououu nruunrrwarwrrwrr,re�rnnnfffuououououuououonir,waruwmNur r rrr�wr�u w a��m�:w uu�au oam ru Ewa a m uw w na 3. Construction Phase: a. To attend a pre-construction meeting at the Village Office. b. To provide resident construction observation services for the project. The project is assumed to last four (4)weeks. Observation services will be provided approximately two (2) day per week. The total days of field observation will not exceed eight(8) days. c. To review specified shop drawings and product data sheets submitted by the Contractor. d. To respond to Contractors' requests for information. e. To prepare project change orders. f. To prepare a project punch list and conduct a final inspection with Village representatives. g. To prepare record drawings for the project. C. ASSUMPTIONS/CONDITIONS This agreement is subject to the following assumptions and conditions. 1. CDI prepared a report (last revised June 6, 2000)with recommendations for the, rehabilitation of the tennis courts. This report included options for several different types of surfaces. The Village also received an estimate for another surface type from Olson Bros. Recreational Surfaces, Inc. in a letter dated December 13, 2000. The two alternate surface types that will be included in the construction documents will be selected from these two documents. The investigation of other surface types or repair methods is not included in the SCOPE OF WORK of this contract. 2. Testing of any construction materials required for this project is not included in the SCOPE OF WORK of this contract. The Village will contract for these in accordance with the terms of the construction documents and contract. D. SCHEDULE It is anticipated that 95% review plans will be given.to the Village within 45 days after the selection of the two alternates for the tennis court surfaces per Section I.B.l.a of this contract. 4 PART II VILLAGE'S RESPONSIBILITIES Village shall, at its expense, do the following in a timely manner so as not to delay the services: A. INFORMATION/REPORTS CDI has performed previous studies of the site. Provide CDI with additional reports, studies, regulatory decisions and similar information relating to the Services that CDI may rely upon without independent verification unless specifically identified as requiring such verification. CDI shall verify such items unless otherwise specifically defined by the Village. B. REPRESENTATIVE Designate a representative for the project who shall have the authority to transmit instructions, receive information, interpret and define Village's requirements and make decisions with respect to the Services. The Village representative for this Agreement will be defined in writing, upon execution of this agreement, by the Director of Public Works of the Village. C. DECISIONS The Village will make timely decisions on matters relating to the Services. 5 ro✓u Ma4W.uMsWd4Is.Ps.V�rt'wWfrtfrtfrtfrtfrt'lrtrtrtrtrtrtrtrt llrtrt lrt rtrt'! "rt R'rt fFluwawwwWwUmu rrtrtrFrFtW kllr rrtrrtnrt(l(Fumlum�NNNWWtfR a rtf« rr rrt rrrr rr r r a a PART III COMPENSATION A. COMPENSATION For performance of our SCOPE OF WORK, our compensation will be the sum of the following: Design Phase $16,3 00 Bidding Phase 2,800 Construction Phase 14,600 Total $33,700 The compensation for each phase is approximate and may vary. However, Mrs total compensation will not exceed $33,700. 1. Payment on an hourly basis for services rendered by employees working on the Project. Hourly billing rates will be as defined in Exhibit A. 2. Payment for outside consulting and/or professional services such as geotechnical performed by a Sub-consultant at actual invoice cost to CDI plus 10 percent for administrative costs. We will obtain written Client approval before authorizing these services. 3. Payment of in-house CADD use on behalf of the project at $15.00 per hour. 4. Payment for direct expenses incurred on behalf of the Project defined below at actual cost to CDI plus 10 percent: a. Long distance telephone charges. b. Postage and express mailing costs. C. Reproduction, photo developing, and photo printing costs. d. Travel and subsistence for our personnel while away from our design or field office on behalf of the Project. e. Overtime premiums for non-managerial personnel equal to one-half of their straight-time hourly wage rate. 6 rmrrr - euauwuw.wwr' '.wvavvvr,wueH «rtaaaaarrrrmrrrtaaarr« aww' rrrruw uirmr Raarn✓r Rrrs Mrwrwwwww.rrrr�,wuvwewiwa��wuirrr'rer wmmuarRr�undruwrsu'w,wrraawurtrorMwrtrwaaowm ua�'warrsww,auuwrrrrwwwm„Rp u«.euawa rnm �a r, B. BILLING AND PAYMENT 1. Timing/Format a. CDI shall invoice Village monthly for Services completed at the time of billing. Such invoices shall be prepared in a form and supported by documentation as Village may reasonably require. b. Village shall pay CDI in accordance with the Illinois Prompt Payment Act. 2. Billing Records CDI shall maintain accounting records of its costs in accordance with generally accepted accounting practices. Access to such records will be provided during normal business hours with reasonable notice during the term of this Agreement and for 3 years after completion. 7 PART IV STANDARD TERMS AND CONDMONS 1. STANDARD OF CARE. Services shall be performed in accordance with 10. PROPRIETARY INFORMATION. Information relating to the Project, the standard of professional practice ordinarily exercised by the applicable unless in the public domain,shall be kept confidential by CDI imd shall not be profession at the time and within the locality where the services are performed made available to third parties without written consent of Village,unless so No warranty or guarantee, express or implied are provided, including required by court order. warranties or guarantees contained in any uniform commercial code. 11. INSURANCE. CDI will maintain insurance coverage fc7 Professional, 2. CHANGE OF SCOPE. The scope of Services set forth in this Agreement Comprehensive General, Automobile, Worker's Compensation and is based on facts known at the time of execution of this Agreement,including, Employer's Liability in amounts in accordance with legal,and CDI business, if applicable,information supplied by CDI and Village. CDI will promptly requirements. Certificates evidencing such coverage will be provided to notify Village of airy perceived changes ofscope in writing and the parties shall Village upon request. For projects involving construction,Village agrees to negotiate modifications to this Agreement require its construction contractor,if any,to include CDI w an additional insured on its policies relating to the Project CDI coverages referenced above 3. SAFETY. CDI shall establish and maintain programs and procedures for shall,in such case,be excess over contractor's primary coverage. the safety of its employees CDI specifically disclaims any authority or responsibility for general job site safety and safety of persons other than CDI 12. INDEMNTTIES. To the fullest extent permitted by law, CDI shall employees. indemnify and save harmless from and against loss, liability,and damages sustained by Village,its agents,employees,and representatives by reason of 4. DELAYS. If events beyond the control of CDI,including,but not limited injury or death to persons or damage to tangible property to the extent caused to,fire,flood,explosion,riot,strike,war,process shutdown,act of God or the directly by the negligent acts, errors, or omissions of CDI, its agents or public enemy,and act or regulation of any government agency,result in delay employees. to any schedule established in this Agreement,such schedule shall be extended for a period equal to the delay. In the event such delay exceeds 90 days,CDI 13. LIMITATIONS OF LIABILITY. No employee or agent of CDI shall shall be entitled to an equitable adjustment in compensation have individual liability to Village. Village agrees tbat,to the fullest extent permuted by law,M's U)W badaility to Village fix any and all injuries, In the event CDI is delayed by Village and such delay exceeds 30 days,CDI claims,llraivais agxmos car damages whawc% arisu%out of or in any way shall be entitled to an extension of time equal to the delay and an equitable related to the Project ar this Agvemical from an),c4u=inOuding,but not adjustment in compensation. limited to,CDI's negligence,error,omissions,strict liability,or breach of contract shall not exceed the total compensation received by CDI under this S. TERMINATION/SUSPENSION. Either party may terminate this Agreement. If Village desires a limit of liability greater than that provided Agreement upon 30 days written notice to the other party in the event of above,Village and CDI shall include in this Agreement the rmount of such substantial failure by the other party to perform in accordance with its limit and the,additional compensation to be paid to CDI for assumption of such obligations under this Agreement through no fault of the terminating party. additional risk. Village shall pay CDI for all Services, including profit relating thereto, rendered prior to termination,plus any expenses of termination 14. ASSIGNMENT. Tlie ri ail USaticma ofthis Agreement cannot be assigned by either smarty surodwust writun ininiission of ilm Paz party. This CDI or Village,for purposes of convenience,may at any time by written notice Agreement shall be bindirig upon and insure to the benefit of any permitted terminate the services under this Agreement In the event of such termination, assigns. CDI shall be paid for all authorized services rendered prior to termination including reasonable profit and expenses relating thereto. 15. ACCESS. Village shall provide CDI safe access to any premises necessary for CDI to provide the Services. 6. REUSE OF PROJECT DELIVERABLES. Reuse of any documents or other deliverables,including electronic media,pertaining to the Project by 16. PREVAILING PARTY LITIGATION COSTS. lathe event any actions Village for any purpose other than that for which such documents or are brought to enforce this Agreement,the prevailing party shall be entitled to deliverables were originally prepared, or alteration of such documents or collect its litigation costs from the other party. deliverables without written verification or adaption by CDI for the specific purpose intended,shall be at Village's sole risk. IT, NO WMVER. ND w &or by aithar party of any default by the other party in the perfiw ma natar,+cif any particular section of this Agreement shall invalidate 7. OPINIONS OF CONSTRUCTION COST. Any opinion of constriction ano' `cal of this Agroftned or 4$u rate as a waiver of any future default, costs prepared by CDI is supplied for the general guidance ofthe Village only. whether like or different in character. Since CDI has no control over competitive bidding or market conditions,CDI cannot guarantee the accuracy of such opinions as compared to contract bids 18. SEVERABI ITY. The various term,provisions and covenants herein or actual costs to Village. contained shall be deemed to be separate and severable,and the invalidity or unenforceability of any of then shall not affect or impair the validity or 8. RELATIONSHIP WITH CONTRACTORS. CDI shall serve as enforceability ofthe remainder. Village's professional representative for the Services, and may make recommendations: to Village concerning actions relating to Village's 19. AUTHORITY. The persons signing this Agreement warrant that they contractors,but CDI specifically disclaims any authority to direct or supervise have the authority to sign as,or on behalf of the part for whom they are the means, methods,techniques, sequences or procedures of construction signing. selected buy Village's contractors. 20. STATUTE OF LIMITATION. To the fullest extend permitted by law, 9. MODIFICATION. This Agreement,upon execution by both parties parties agree that,except for claims for indemnification,the lime period for hereto,can be modified only by a written instrument signed by both parties. bringing claims under this Agreement shall expire one year after Project completion. 8 cv✓✓ir NNow 00000.rufWb. ... MfNMttw '' uWWN;4F46/N4FfWW.µwyt%!r (,y4N of/N'dNwJmdJWu4WWwW44� rr:. PART V DELIVERY OF ELECTRONIC FILES In accepting and utilizing any drawings, reports and data on any form of electronic media generated and furnished by CDI, Village agrees that all such electronic files are instruments of service of CDI, who shall be deemed the author, and shall retain all common law, statutory law and other nights, including copyrights. Village agrees not to reuse these electronic files, in whole or in part, for any purpose other than for the Project. Village further agrees not to transfer these electronic files to others without the prior written consent of CDI. Village further agrees to waive all claims against CDI resulting in any way from any unauthorized changes to or reuse of the electronic files for any other project by anyone other than CDI. Village and CDI agree that any electronic files furnished by either parry shall conform to the specifications. Any changes to the electronic specifications by either Village or CDI are subject to review and acceptance by the other party. Additional services by CDI made necessary by changes to the electronic file specifications shall be compensated for as Additional Services. Electronic files furnished by either party shall be subject to an acceptance period of 10 days during which the receiving party agrees to perform appropriate acceptance tests. The party furnishing the electronic file shall correct any discrepancies or errors detected and reported within the acceptance period. After the acceptance period, the electronic files shall be deemed to be accepted and neither party shall have any obligation to correct errors or maintain electronic files. Village is aware that differences may exist between the electronic files delivered and the printed hard-copy construction documents. In the event of a conflict between the signed construction documents prepared by CDI and electronic files, the signed or sealed hard-copy construction documents shall govern. In addition, Village agrees, to the fullest extent permitted by law, to indemnify and hold harmless CDI, its officers, directors, employees and subconsultants(collectively, Clark Dietz, Inc.) against all damages, liabilities or costs, including reasonable attorneys' fees and defense costs, arising from any changes made by anyone other than CDI or from any reuse of the electronic files without the prior written consent of CDI. Under no circumstances shall delivery of electronic files for use by CDI be deemed a sale by CDI and CDI makes no warranties, either express or implied, of merchantability and fitness for any particular purpose. In no event shall CDI be liable for indirect or consequential damages as a result of the Village's use or reuse of the electronic files. wp\document\contract\O 11501m 1.doe 9 EXHIBIT A SCHEDULE OF GENERAL BILLING RATES CLARK DIETZ, INC. January 1, 2001 TITLE HOURLY RATE Sr. Consultant 160.00 Project Director 140.00 Sr. Project Manager, Sr. Engineer 120.00 Project Manager, Sr. Staff Engineer 105.00 Staff Engineer, Reg. Land Surveyor, Const. Manager 85.00 Engineer III 75.00 Engineer I&H 65.00 CADD Supervisor, Sr. Designer 95.00 Technician IV 80.00 Technician III 70.00 Technician II 60.00 Technician I 50.00 Clerical 50.00 Notes The rates in this schedule will be reviewed and adjusted as necessary but not sooner than six months after the date listed above. Rates include actual salaries or wages paid to employees of Clark Dietz plus payroll taxes, FICA, Worker's Compensation insurance, other customary and mandatory benefits, and overhead and profit. rya'; "4,YF4wFON.4N u4YaWfWI4fitlaWNNNPWuwrr rtrrrrt rrrtrrtrrtr«rrrtrtrur«rrtrtluuudwuriJwfwNGf dWWwmwu4wwmwawWWfW RNdNM66UWWG(ilWMc(wN rrrrrr uuo mr EXHIBIT B SCHEDULE OF JOB RELATED EXPENSES CLARK DIETZ INC. January 1, 2001 Vehicles Autos $0.35/mile Field Vehicles $35.00/day Survey Van $40.00/day CADD Usage $15.00/hour Fax $1.50/page Regular Format Copies* (8.5"xl 1" or 11"xl7") $0.10/copy Large Format Engineering Copies* Paper Copies $6.00/copy Vellum Copies $10.50/copy Mylar Copies $24.00/copy Stanpat* 8 1/2 x 11 $0.65/sheet 11 x 17 $1.25/sheet Bluelines* 24x36 $1.00/sheet 30x40 $1.35/sheet Mylars* 2406 $12.00/sheet 3 0x40 $18.00/sheet Sepias* 2406 $4.20/sheet 30x40 $6.30/sheet Hotels&Motels ) Meals ) Postage, Federal Express&UPS ) At Cost Public Transportation ) Long Distance Telephone ) Film and Development ) Supplies ) Note: The rates in this schedule are subject to review and will be adjusted as necessary, but not sooner than six months after the date listed above. Certain rates listed with* are for in-house funs. Larger quantities sent outside are billed at cost. chilik VILLAGE OF BUFFALO GROVE, January 23, 2001 JM " i Mr. Gregory P. Bo sen, P.E. g �' y PUBLIC WORKS Director of Public Works Village of Buffalo Grove Fifty One Raupp Boulevard Buffalo Grove, Illinois 60089 Subject: Rehabilitation of Reservoir No. 7 Tennis Court Clark Dietz Professional Services Agreement Dear Mr. Boysen: Thanks for quickly reviewing our draft services agreement, and speaking with us about specific comments, so we could refine it to meet your community's needs. I've enclosed for your final review and approval the Professional Services Agreement for the rehabilitation of the tennis courts at Reservoir No. 7. We've also included in this package a chart of anticipated costs on the project to allow proper budgeting and comprehensive information sharing with Village decision makers. Steve Jirschele, S.E., will direct our services and has reviewed our forecast workload to commit his team to this project. Steve, and other key staff as necessary, is prepared to meet with you and representatives of the Park District to initiate design upon approval of our services agreement by the Village Board. He has added a paragraph about schedule to the contract, as we discussed with you, that demonstrates the ability to use the tennis courts this summer after they've been rehabilitated. We know that you will work with us to keep the project moving and maintain our record of prompt service; to the community. CLtik Diet/. lnc. 1117 South Neil SLR I. Suite 100. Cha;npaicn. Ilhnoi,1)1ti'tt F-'I-�73, ')1x) 1-: 217.,7,,'02; Mr. Gregory P. Boysen, P.E. January 23, 2001 Page 2 Please contact me at any time to discuss your review so that we can finalize the service agreement. I may be reached at the office 312/648-9900 or at my mobile phone 312/305-9900. We will incorporate any additional changes as necessary to allow you to place this agreement in the Village Board packet 1°or the February 5th Village Board Meeting. Sincerely, Clark Dietz, Inc. John P. Mick H, P.E. Vice President enclosures: Professional Services Agreement Chart of Estimated Project Costs hAbuffalo grove4ennis cou[tsllett 10.doc ry rvorvoiw:mm hHfrtf'lrt rtf rtF Ne66Yf1MWf4'4N6'fd6'ferctld�d0 ulf6NN44Addro;efiWW,f4UdH'f(WMf uOJ'0' OwJGNA0dwy0W.W r rMl nmrtlrtlrcr o� Nwwwww ,. Village of Buffalo Grove Rehabilitation of Tennis Courts at Reservoir No. 7 Opinion of Probable Project Costs January 23, 2001 _ Engineering: Design Services: $ 16,300 Bidding Phase Services: $ 2,800 Construction Phase Services: $ 14,600 Construction: $125,000 (1) Miscellaneous Testing Services: $ 2,000 (2) SUBTOTAL: $160,700 Contingency (15% on construction for no design complete): 19.00 TOTAL - OPINION OF PROBABLE PROJECT COSTS: $179,700 NOTES: (1) Based upon estimate for Nova Pro-Bounce System provided by Olson Bros. Recreational Surfaces, Inc. (2) Testing services are dependent upon the tennis court surface selected. Since the system has not been selected, the testing requirements have not been determined. The $2,000 cost is provided for budgetary purposes only. \\clark_dietz\.cd_champ_sys.champaign.clark_dietz\data\scj\buffalo grove\tennis courts\opinion of costdoc Board Agenda Item Submittal xII-A Requested By: Gregory P Boysen Entered By: Linda J Miller Agenda Item Title: Resolution No.2001- Approving an Architectural Service Agreement for the Public Service Center Storage Addition,Screen Wall and Yard Improvement Project Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 01/19/2001 02/05/2001 ❑ Consent Agenda PW ❑ Regular Agenda ❑ None Does this item Does this item include Specify Other: Will AV equipment be relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? El Trustee Lounge El Clerk's Clerk's Office ❑ Other ❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No Exhibits can be accessed in: Space Needs Analysis to be distributed in Board packets Item Description Will this action involve an expenditure in 0 Yes ❑ No Yes ❑ No funds? Is this a budgeted item.? Projected total budget impact: $76,000 Additional Notes regarding Expenditures: portion of these architectural service expenses,in addition to a portion of the construction costs,will be reimbursed by$360,000 of Illinois First fund grants for this project. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. In order to proceed with the Public Service Center Storage Addition, Screen Wall and Yard Improvement Project, I recommend that the Village Board approve the attached resolution entitled "A Resolution Approving an Architectural Service Agreement for the Public Service Center Storage Addition, Screen Wall and Yard Improvement Project" at their regular meeting scheduled for Monday, February 5, 2001. This recommendation is subject to any final revisions to the Owner-Architect Agreement which may be recommended by the Village Attorney. This project is proposed for implementation in accordance with the current FY00-01 budget and Capital Improvement Program for Project No. PBF34/97. Previous work on the development of this project related to an overall needs assessment of the Public Works facility and is described in the Space Needs Analysis Report prepared by Legat Architects. (See attached copy for reference). The current project has been designed so as to avoid any potential conflict with ultimate improvements to the site which may be needed in the future, pursuant to the long-range Space Needs Analysis Report. Since the architect previously engaged in the project did not progress as rapidly as desired on the Space Needs Analysis, it is recommended that Sente & Rubel, Ltd. be engaged in accordance with the attached resolution for the future stages of the project. Sente & Rubel's experience and background compare favorably to other firms which had been competitively reviewed for this project and their performance on other Village design projects confirms their ability to meet project requirements. If you have any questions concerning this matter, please let me know. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files u . resag r.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: RESOLUTION NO. 2001- A RESOLUTION APPROVING AN ARCHITECTURAL SERVICE AGREEMENT FOR THE PUBLIC SERVICE CENTER STORAGE ADDITION, SCREEN WALL AND YARD IMPROVEMENT PROJECT WHEREAS, the completion of the Public Service Center Storage Addition, Screen Wall and Yard Improvement Project is desired; and, WHEREAS, consulting architectural services are required in order to proceed with the completion of this project; NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The Owner-Architect Agreement related to the Public Service Center Storage Addition, Screen Wall and Yard Improvement Project is hereby approved. Section 2. The Village Manager is authorized and directed to execute the agreement. A copy of said agreement is attached hereto and made a part hereof. AYES: NAYES: ABSENT: PASSED: 52001 APPROVED: , 2001 APPROVED: Village President ATTEST: Village Clerk G AP W DIRGRP\LHC\psc\res0I.doc OWNER - ARCHITECT AGREEMENT PREAMBLE This Agreement made as of February 5, 2001 between the Village of Buffalo Grove (hereinafter referred to as the Owner) and Sente & Rubel, Ltd. (hereinafter referred to as the Architect) with offices located at 1955 Raymond Drive, Suite 105, Northbrook, Illinois for the Project generally described as follows: An addition at the northeast corner of the existing Public Service Center located at 51 Raupp Boulevard, Buffalo Grove. The addition will include approximately 5,700 square feet on grade with an additional 1,800 square feet in a mezzarine. The construction shall match that of the existing building which is concrete floor and block walls covered with brick veneer to 8 feet and metal wall panels above. The existing roof:system is metal deck on steel joists with rigid insulation and modified bituminous roofing. Some asphalt pavement and a brick screen wall will also be included. The Owner and Architect agree as set forth below. ARTICLE 1 ARCHITECT'S RESPO i SI ILIT E 1.1 ARCHITECT'S SERVICES 1.1.1 The Architect's services consist of those services described in this Agreement and include normal architectural, structural, mechanical, plumbing, electrical, civil, and landscape design and engineering services performed by the Architect, Architect's employees and Architect's consultants. 1.1.2 The Architect shall assist the Owner in determining the scope and coordinating the professional services of surveyors and geotechnical engineers required for the Project. 1.1.3 The Architect's services shall be performed as expeditiously as is consistent with professional skill and care and the orderly progress of the Work. The Architect shall submit for the Owner's approval a schedule for the performance of the Architect's services which may be adjusted as the Project proceeds, and shall include allowances for periods of time required for the Owner's review and for approval of submissions by public authorities having jurisdiction over the Project. The services covered by this Agreement are to be scheduled and provided in order to generally follow the timetable established in Exhibit A entitled "Preliminary Project Schedule. Milestone dates which must be met include achieving Substantial Completion by May 1, 2002 and Final Completion by May 31, 2002. Time limits established in this Agreement shall not, except as approved tw y the Owner, be exceeded by the Architect. Owner-Architect Agreement - 1 ARTICLE 2 SC F 'C IT C SERVICES 2.1 SCHEMATIC DESIGN PHASE 2.1.1 The Architect shall review the program, schedule, and Project Budget furnished by the Owner to ascertain the requirements of the Project and shall arrive at a mutual understanding of such requirements with the Owner. 2.1.2 The Architect shall provide a preliminary evaluation of the Owner's program, schedule and Project Budget requirements, each in terms of the other, subject to the limitations set forth in Subparagraph 4.2.1. 2.1.3 The Architect shall review with the Owner, the proposed site use and improvements; selection of materials, building systems and equipment; and methods of Project delivery. 2.1.4 The Architect shall review with the Owner alternative approaches to design and construction of the Project. 2.1.5 At intervals appropriate to the progress of the Schematic Design Phase and mutually agreeable to the Owner, and Architect, the Architect shall provide schematic design studies for the Owner's review. 2.1.6 Upon completion of the Schematic Design Phase and based on the mutually agreed-upon program, schedule and Project Budget requirements, the Architect shall prepare, for approval by the Owner, Schematic Design Documents consisting of drawings and other documents illustrating the scale and relationship of Project components. 2.1.7 The Architect shall submit to the Owner a preliminary estimate of Construction Cost based on current area, volume or other unit costs. 2.2 DESIGN DEVELOPMENT PHASE 2.2.1 At intervals mutually agreeable to the Owner and Architect, the Architect shall provide drawings and other documents which depict the current status of design development ff`Ar the Owner's review. 2.2.2 Upon completion of the Design Development Phase and based on the approved Schematic Design Documents and any adjustments authorized by the Owner in the program, schedule, or Project Budget, the Architect shall prepare, for the Owner's review and approval, Design Development Documents consisting of drawings and other documents to establish and describe the size and character of the entire Project as to architectural, civil, structural, mechanical, plumbing, electrical, and landscaping systems, materials and such other elements as may be appropriate. 2.2.3 The Architect shall advise the Owner of any adjustments to the preliminary estimate of Construction Cost. 2.2.4 The Architect shall prepare necessary documents for and make presentations to the Village of Buffalo Grove Plan Commission, Zoning Board of Appeals, and Board of Trustees. Owner-Architect Agreement - 2 2.3 CONSTRUCTION DOCUMENTS PHASE 2.3.1 At intervals mutually agreeable to the Owner and Architect, the Architect shall provide revised Drawings and Specifications for the Owner's review. 2.3.2 Upon completion of the Construction Documents Phase;and based on the approved Design Development Documents and any further adjustments authorized by the Owner in the scope or quality of the Project or in the Project Budget, the Architect shall prepare, for review and approval by the Owner, Contract Documents consisting of the Owner-Contractor Agreement, Invitation to Bid, Instructions to Bidders, Bid Form, General Conditions, Supplementary Conditions, Drawings, and Specifications setting forth in detail the requirements for the construction of the Project. 2.3.3 The Architect shall advise the Owner of any adjustments to previous preliminary estimates of Construction Cost indicated by changes in requirements or general market conditions. 2.3.4 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. 2.4 BIDDING PHASE 2.4.1 The Architect, following the Owner's approval of the Contract Documents and of the latest estimate of Construction Cost, shall assist the Owner in obtaining bids. The Architect shall issue Contract Documents to bidders and conduct pre-bid conferences with prospective bidders. The Architect shall respond to questions from bidders and shall issue addenda. The Architect shall provide a bid analysis, recommendation for awarding the Owner- Contractor Agreement and assist in preparing the Owner-Contractor Agreement. 2.5 CONSTRUCTION PHASE ADMINISTRATION OF THE OWNER - CONTRACTOR AGREEMENT 2.5.1 The Architect's responsibility to provide services for the Construction Phase under this Agreement commences with the award of the Owner-Contractor Agreement and terminates at the issuance by the Owner of the Contractor's final payment. If the Final Completion Date is exceeded by 120 days or more, through no fault of the Architect, the Owner shall pay the Architect for any additional services necessitated as a result of such delay as provided in Sub-Paragraph 1 C.2.1. 2.5.2 The Architect shall provide administration of the Owner- Contractor Agreement as set.forth below and in the General Conditions unless otherwise provided in this Agreement. 2.5.3 Duties, responsibilities and limitations of authority of the Architect shall not be restricted, modified or extended without written agreement of the Owner and Architect. 2.5.4 The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement. 2.5.5 The Architect shall visit the site two (2) times per month to become generally familiar with the progress and quality of the Work completed and to determine in general if the Work is being performed in a manner indicating that the Work, when completed, will be in accordance with the Contract Documents. However, the Architect shall not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of the Work. On the basis of on-site observations as an architect, the Architect shall keep the Owner informed of the progress and Owner-Architect Agreement - 3 quality of the Work, and shall endeavor to guard the Owner against defects and deficiencies n the Work. 2.5.6 The Architect shall not have control over or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, since these are solely the Contractor's responsibility tinder the Owner - Contractor Agreement. The Architect shall not be responsible for the Contractor's schedules or failure to carry out the Work in accordance wii:h the Contract Documents. The Architect shall not have control over or charge of acts or omissions of the Contractor, Subcontractors, or their agents or employees. 2.5.7 The Architect shall at all times have access to the Work wherever it is in preparation or progress. 2.5.8 Communications by and with the Architect's consultants shall be through the Architect. 2.5.9 Based on the Architect's observations and evaluations of the Contractor's Applications for Payment, the Architect shall review and certify the amounts due the Contractor. 2.5.10 The Architect's certification for payment shall constitute a representation to the O'Nner, based on the Architect's observations at the site as provided in Subparagraph 2.5.5 and on the data comprising the Contractor's Application for Payment, that the Work has progressed to the point indicated and that, to the best of the Architect's knowledge, information and belief, quality of the Work is in accordance with the Contract Documents. The foregoing representations are subject to an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion, to results of subsequent tests and inspections, to minor deviations from the Contract Documents correctable prior to completion and to specific qualifications expressed by the Architect. The issuance of a Certificate for Payment shall further constitute a representation that the Contractor is entitled to payment in the amount certified. 2.5.11 The issuance of a Certificate for Payment shall not be a representation that the Architect has (1) made exhaustive or continuous on-site inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences, or procedures, (3) revieewed copies of requisitions received from Subcontractors and material suppliers and other data requested by the Owner to substantiate the Contractor's right to payment, or (4) ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract Sum. 2.5.12 The Architect shall have authority, after notification to and approval of the Owner, to reject Work which does not conform to the Contract Documents. Whenever the Architect considers it necessary or advisable for implementation of the intent of the Contract Documents, the Architect will have authority, upon written authorization from the Owner, to require additional inspection or testing of the Work in accordance with the provisions of the Contract Documents, whether or not such Work is fabricated, installed or completed. However, neither this authority of the Architect nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the Contractor, Subcontractors, material and equipment suppliers, their agents or employees or other persons performing portions of the Work. 2.5.13 The Architect shall review and approve or take other appropriate action upon the Contractor's submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. The Architect's action shall be taken with such reasonable promptness as to cause no delay in the Contractor's Work or in construction by the Owner's own forces or of Owner-Architect Agreement - 4 separate contractors,while allowing sufficient time in the Architect's professional judgment to permit adequate review. Review of such submittals is not conducted for the purpose of determinirig the accuracy and completeness of other details such as dimensions and quantities or for substantiating instructions for installation or performance of equipment or systems designed by the Contractor, all of which remain the responsibility of the Contractor to the extent required by the Contract Documents. The Architect's review shall not constitute approval of safety precautions or, unless otherwise specifically stated by the Architect, of construction means, methods, techniques, sequences or procedures. The Architect's approval of a specific; item shall not indicate approval of an assembly of which the item is a component. When professional certification of perforrriance characteristics of materials, systems or equipment is required by the Contract Documents, the Architect shall be entitled to rely upon such certification to establish that the materials, systems or equipment will meet the performance criteria required by the Contract Documents. 2.5.14 The Architect shall prepare Change Orders and Construction Change Directives with supporting documentation and data if deemed necessary by the Owner for the Owner's approval and execution in accordance with the Contract Documents. 2.5.15 The Architect, with the Owner's approval, may authorize minor changes in the Work not involving an adjustment in a Contract Sum or an extension of a Contract Time which are consistent with the intent of the Contract Documents. Such changes shall be effected by written orde-. 2.5.16 The Architect shall conduct inspections to determine the date or dates of Substantial Completion and the date of Final Completion. The Architect and Owner shall revie\nf and supplement the Contractor's comprehensive punch list of items to be completed or corrected before the Final Completion date. 2.5.17 The Architect shall interpret and make recommendations on matters concerning performance, execution, and progress of the Contractor under the requirements of the Contract Documents on request of the Owner. The Architect's response to such requests shall be made with reasonable promptness and within any time limits agreed upon. 2.5.18 Interpretations and recommendations of the Architect shall be consistent with the intent of and reasonably inferable from the Contract Documents and shall be in writing or in the form of drawings. When making such interpretations and recommendations, the Architect shall endeavor to secure faithful performance by the Contractor and shall not be liable for results of interpretations or recommendations so rendered in good faith. 2.5.19 The Architect's decisions on matters relating to aesthetic effect shall be final if consistent with the intent expressed in the Contract Documents and approved by the Owner. 2.5.20 The Architect shall render written recommendations within a reasonable time on all claims, disputes or other matters in question between the Owner and Contractor relating to the execution or progress of the Work as provided in the Contract Documents. 2.5.21 The Architect shall forward to the Owner warranties and similar submittals required by the Contract Documents which have been received from the Contractor. 2.5.22 The Architect shall issue a final Project Certificate for Payment upon compliance wikh the requirements of the Contract Documents. Owner-Architect Agreement - 5 2.5.23 The Architect shall prepare Record Drawings, based on the Architects records and information provided by the Contractors, that, to the best of the Architect's knowledge, include all information required by the Village of Buffalo Grove Engineering Division and show all changes made during construction of the Work. The Record Drawings shall be provided to the Owrier as Chronoflex, double matte, 4 mil, 24"x 36" mylars and in electronic format as AutoCAD R14 drawing (.dwg) files including associated plotter control (.pc2) and font files. A plot (.plt) file for each sheet of the Drawings formatted for a Hewlett Packard DesignJet 755CM plotter shall also be provided. ARTICLE 3 OWNER'S RESPONSIBILITIES 3.1 The Owner shall provide information regarding requirements for the Project. 3.2 The Owner shall establish and update an overall Project Budget, including the Construction Cost, the Owner's other costs and reasonable contingencies related to all of these costs. 3.3 The Owner shall designate a representative authorized to act on the Owner's behalf with respect to the Project. The Owner or such authorized representative shall render decisions in a timely manner pertaining to documents submitted by the Architect in order to avoid unreasonable delay in the orderly and sequential progress of the Architect's services. 3.4 The Owner shall furnish a written legal description of the site and shall make available to the Architect the Owner's file information related to the site and the Project. The legal description and file information shall be furnished at the Owner's expense. The Owner shall not be responsible for the accuracy of any such file information provided. 3.5 The Owner shall furnish surveys describing physical characteristics, legal limitations, and utility locations for the site of the Project. The surveys and Legal information shall include, as applicable, grades and lines of streets, alleys, pavements, and adjoining property and structures; adjacent drainage; rights-of-way, restrictions,easements, encroachments,zoning, deed restrictions, boundaries, and contours of the site; locations, dimensions, and necessary data pertaining to existing buildings, other improvements, and trees; and information concerning available utility services and lines, both public and private, above and below grade, including inverts and &pths. All the information on the survey shall be referenced to a ProjE�ct benchmark. 3.6 The Owner shall furnish the services of geotechnical engineers. Such services shall include test borings and determinations of soil bearing values with reports and appropriate professional recommendations. 3.7 Prompt written notice shall be given by the Owner to the Architect if the Owner becomes aware of any fault or defect in the Project or errors or omissions in the Contract Documents. CONSTRUCTION COST 4.1 DEFINITIONS 4.1.1 The Construction Cost shall be the final Contract Sum paid by the Owner to the Contractor under the Owner-Contractor Agreement. Owner-Architect Agreement - 6 4.1.2 Construction Cost does not include the compensation of the Architect and Architect's consultants, the costs of the land, rights-of-way, financing or othE�r costs which are the responsibility of the Owner as provided in this Agreement. 4.2 RESPONSIBILITY FOR CONSTRUCTION COST 4.2.1 Evaluations of the Owner's Project Budget, preliminary E'.stimates of Construction Cost and adjusted estimates of Construction Cost prepared by the Architect, represent the Architect's best judgment as a design professional familiar with the construction industry. ARTICLE 5 OWNERSHIP AND USE OF ARCHITECT'S DRAWINGS, EC ICA I , AND T DOCUMENTS, 51 The Drawings, Specifications, and ofh r documents prepared by the Architectf r this Pro ject are instruments of the Architect's service through which the Work to be executed by the Contractors is described. Unless otherwise indicated, the Architect shall be deemed the author of the Drawings, Specifications, and other documents and will retain all common law, statutory, and other reserved rights, in addition to the copyright. All copies of the Drawings, Specifications, and other documents prepared by the Architect, except the Owner's record set, shall be returned or suitably accounted for to the Architect, on request, upon completion of the Project. The Drawings, Specifications, and other documents prepared by the Architect, and copies thereof furnished to the Owner, are for use solely with respect to this Project and are not to be used by the Owner on other projects or for additions to this Project outside the scope of the Work without the specific written consent of the Architect, except as provided in Paragraph 5.2. 5.2 The Architect grants a limited license to the Owner for use and reproduction of any and all portions of the Drawings, Specifications, and other documents prepared by the Architect fcr any purpose associated with the Project or for future modifications to the Project. The Architect assumes no liability for any changes made by the Owner or thE� Owner's agents to the Dra\niings, Specifications, and other documents prepared by the Architect. 5.3 Submission or distribution of the Drawings, Specifications, and other documents prepared by the Architect to meet official regulatory requirements or for other purposes in connection with this Project is not to be construed as publication in derogation of the Architect's copyright or other reserved rights. 5.4 The Owner acknowledges that the work represented in the AutoCAD R14 drawing files referred to in Subparagraph 2.5.23 is original work protected by copyright and may not be used by others for any purpose beyond those granted by the limited license described in Paragraph 5.2 without the expressed written consent of the Architect. 5.5 To the fullest extent permitted by law, in the event that the Owner permits the AutoCAD R14 drawing files to be changed or used in any way not expressly permitted by this Agreement (an "Unpermitted Use"), then, in the event that any claim is brought by any party whatsoever against the Architect arising out of such Unpermitted Use, the Owner shall pay for all costs of defense of the Architect, and shall pay any and all judgements entered against the Architect arising out of an Unpermitted Use. This provision shall be construed as an insurance provision, and not as an indemnity provision, and shall be primary insurance. Owner-Architect Agreement - 7 ARTICLE 6 TERMNATI ,_S_U U M1�:Q Q ._.ww . 6.1 This Agreement may be terminated by either party upon not less than seven days' written notice should the other party fail to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. 6.2 This Agreement may be terminated by the Owner upon not less than seven days' written notice to the Architect in the event that the Project is permanently abandoned or for the Owner's convenience. ARTICLE 7 INSURANCE 7.1 ARCHITECT'S INSURANCE REQUIREMENTS 7.1.1 The Architect, at its own expense, shall purchase and maintain the following insurance coverage: .1 Commercial Automobile Liability Insurance covering the use of the Architect's respective owned, none-owned, or hired automobiles and other vehicles with limits of not less than: $1,000,000 Combined Single Limit for Bodily Injury including death resulting therefrom and Property Damage. .2 Insurance covering claims under the Worker's Compensation Act and Worker's Occupational Disease Act with limits of not less than: The minimum statutory limit under the Worker's Compensation Act; and 500 000 covering Employer's Liability for Accident and Occupational Disease. .3 Commercial General Liability Insurance protecting the Architect and the Additional Insureds described in Subparagraph 7.1.8 from claims under the Illinois Structural Work Act and from any other claims for damage to property and for bodily injury including death, which may arise from operations under this Agreement, whether such operations be by the Architect or anyone directly or indirectly employed by it. This insurance shall cover all contractual obligations which the Architect has assumE�d under this Agreement and shall specifically include the indemnification obligations set forth in Subparagraph 7.1.7. .1 This Commercial General Liability Insurance (excluding Automobile Liability) shall include the following coverages and extensions: .1 Premise/Operations; .2 Independent Contractors; .3 Contractual Liability; .4 Personal Injury coverage ABC, including deletion of employee exclusions; and .5 Broad Form Property Damage. Owner-Architect Agreement - 8 .2 The following limit shall apply: $2,000,000 General Aggregate Limit. .4 Umbrella Liability Insurance coverage in the amount of$2,000,000 shall be provided to include excess Automobile Liability, General Liability, and Employer's Liability. .5 Professional Liability Insurance coverage in the amount of$1,000,000 for each claim and $2,000,000 aggregate. 7.1.2 All insurance coverage shall be provided by an insurance company or companies lawfully authorized to do business in the State of Illinois in which the Project is located, having policy holder ratings no lower than "A" and financial ratings no lower than "XII" in the Best's Insurance Guide, latest edition in effect as of the date of this Agreement, and to which the Owner has no reasonable objection. A Certificate of Authority from the Director of the Illinois Department of Insurance (Financial Corporate Regulatory Division, Illinois Department of Insurance, Springfield, IL, 21 7/782- 1757) shall be submitted for each company providing insurance (sample form attached hereto as Exhibit B). 7.1.3 Before proceeding with any work, the Architect shall furnish to the Owner, Certificates of Insurance on standard Acord forms, executed by insurance companies approved by the Owner, to evidence coverage as set forth above and the waiver of subrogation required under Subparagraph 7.1.5. The Architect shall submit these certificates to the Owner. Certificates which deviate from this form or which are incomplete will be returned for resubmission; however, it is understom.'i that failure to inform the Architect of deviations shall not relieve the Architect of its obligations under this Agreement. The Architect shall keep its insurance in full force until all work is completed and accepted by the Owner. All such insurance shall be modifiable or cancelable only on written notice to the Owner from such insurance companies, mailed by Certified Mail to the Owner and other certificate holders not less than sixty (60) days in advance of such modification of cancellah;on. 7.1.4 Any increase of amounts or type of insurance not described herein which the Owner, Architect, or the Architect's Consultants require for their own protection or on account of statute shall be their own responsibility and at their own expense. Any policy of insurance covering their own machinery, tools, and equipment against loss by physical damage shall include an endorsement providing that the Underwriters waive rights of subrogation against the Additional Insureds. 7.1.5 The Owner waives all rights against the Architect and its Consultants, agents and employees, and the Architect waives all rights against the Owner and its agents and employees, for damages caused by fire or other perils to the extent covered by insurance applicable to the Project, except such rights as they may have to the proceeds of such insurance held by the Owner as Trustee. The Architect agrees that any agreements between it and any Consultant shall provide that the Consultant similarly waive all their rights in favor of everyone enumerated in this Article 7. 7.1.6 Each Certificate of Insurance shall be issued to cover the Owner, its employees, agents, and officers. 7.1.7 The Architect, at its own expense, shall furnish and maintain insurance coverage which,shall defend, indemnify, protect, and save harmless, all and each of the Additional Insureds described in Subparagraph 7.1.8 from and against any and all losses, damages, claims, penalties, expenses (including attorneys' fees), injuries, and liabilities arising out of or in any way related to, or claimed or alleged to arise out of or be in any way related to: Owner-Architect Agreement - 9 .1 The failure or alleged failure of the Architect to perform its work in a safe and proper manner, or so as to comply with all laws, ordinances, and regulations related to health and/or safety referring to or governing such work (such as, though not limited to, the Federal Occupational Safety and Health Act and rules and regulations promulgated under any of the foregoing, and local ordinances relating to the maintenance of danger or warning signals, barriers, lights, and similar safeguards respecting falling materials and in and about all excavations, protruding nails, hoists and/or elevators and/or similar devices, openings, scaffolding, stairways, and other parts of the premises and adjacent areas where the same are required or necessary); or .2 Damage, destruction, or injury of any kind or nature to property, including damage to the Project or other property of the Owner or Additional Insureds, and to property adjoining the site and including all damage from the obstruction of private driveways, streets, and alleys, claimed to be in any way related to this Agreement or the Architect's performance of this Agreement; or .3 Liability imposed or sought to be imposed, by statute or otherwise, because of damage to or destruction of tangible property, caused or occasioned directly or indirectly by the Architect or its agents or employees, in the performance of work under this Agreement, or claimed to have been caused by or through performance by the Architect of its work or to have arisen out of the Architect's work, or to have occurred in connection therewith, or resulting from use by the Architect of any materials, tools, hoists, ladders, implements, appliances, scaffolding ways, works, machinery, or other property of the Owner or any Additional Insureds; or .4 Liability imposed or sought to be imposed, by statute or otherwise, because of bodily injuries, including death at any time resulting therefrom, sustained by any person whatsoever (including any employee of the Architect) while at or on the premises where work under this Agreement is conducted, or elsewhere while engaged in the performance of such work, including but not limited to such injuries as are caused by the sole and/or concurrent negligence of other contractors, subcontractors, or any Consultants, whether attributable to a breach of statutory duty or administ°ative regulations or otherwise, and such injuries for which liability is imputed to the Owner or any Additional Insureds; or .5 Any lien, claim, demand, or other liability which is asserted by any independent contractor on the Project and which arises, or is claimed to arise, out of any act or omission of the Architect. 7.1.8 The Architect's Certificate of Insurance shall list as Additional Insureds by name: Village of Buffalo Grove and include the following language: . . . and all their officers, partners, employees, and agents. 7.1.9 Each failure, damage, destruction, injury, liability, lien, claim, and demand, and allegations thereof, set forth in any one or more of the five clauses above (7.1.7.1 through 7.1.7.5) is and constitutes a separate and distinct matter as to which the Owner and Additional Insureds are eiii to be defended, indemnified, protected, and saved harmless by the Architect. Owner-Architect Agreement - 10 7.1.10 The provisions Of this Article 7 are in addition to and not in derogation Of any rights Of indemnification and/or reimbursement and/or contribution which the Owner or any Additional Insured may otherwise have by virtue of any agnaement, arnangennent, or undanatanding, or by virtue of statute, ru|e, or regulation, or at |axv or in equity. 7'1.11 If the Owner or Additional Insureds have other insurance which is applicable to a loss, it shall beonon excess orcontingent basis. The amount of the Architect's liability under this policy shall not ba reduced by the existence of such other insurance. ARTICLE 8 MISCELLANEOUS PROVISIONS 8.1 Unless otherwise provided, this Agreement shall be governed by the laws, ordinances, rules, regulations, and orders of the State of Illinois, the County of Cook, and the Village of Buffalo Grove. 8'2 Terms in this Agreement shall have the meaning given in Exhibit C entitled "Glossary of Terrne" 8.3 The General Conditions referenced in this /\onaennent are the Owner's standard General Conditions as modified for this Project. 8'4 Causes of action between the parties to this Agreement pertaining to acts or failures zo act shall be deemed to have accrued and the applicable statutes of limitations shall commence to run not later than either the date of Substantial Completion for outn or failures to act occurring prior to Substantial Cornp|etion, or the date of issuance of the final payment for acts or failures to act occurring after Substantial Completion. 8'5 The Owner and Architect, respectively, bind themselves, their partners, successors, assigns and legal representatives to the other party to this Agreement and to the partnero, ouooesmoro, assigns and legal representatives of such other party with respect to all covenants of this Agreement. Neither the Owner nor Architect shall assign this Agreement without the written consent of the other. 8.8 This Agreement represents the entire and integrated agreement between the Owner and Architect and supersedes all prior negotiations, representations or agreements, either written or,oral. This Agreement may be amended only by written instrument signed by both Owner and Architect. 8'7 Nothing contained in this Agreement shall create o contractual relationship with or a cause of action in favor of a third party against either the Owner or Architect. 8.8 The Architect may include representations of the design of the Project, including photographs of the exterior and intorior, among the Architect's promotional and professional materials. OwnepAnChit8ctAgneemeMt ' 11 oM rrmrr rwwrwrrmumwrrrtrrrtro uuo uwwm«Qwtrroraxwuwu�,wmmmawwwmrrwr rrrrr« rrrrrrrm ruortrr rror uoaa uuo uuouo av r o0 oNoza��u mmmmwrvrr aaarranuuuurm „.. �ew � a ARTICLE 9 .'PAYMENTS TO T _ K C. " 9.1 PAYMENTS ON ACCOUNT OF SERVICES 9.1.1 Payments for services shall be made monthly and, where applicable, shall be in proportion to services performed within each phase of service, on the basis set forth in Subparagraph 1(D.1.1. 9.2 REIMBURSABLE EXPENSES 9.2.1 Reimbursable Expenses are in addition to compensation for services and include expenses incurred by the Architect and Architect's employees and consultants in the interest of the Project, as identified in the following Clauses. 9.2.1.1 Expense of printing Contract Documents and other documents. 9.2.1.2 Expense of delivering Contract Documents and other documents by U.S. Postal Service or other Owner approved delivery service. 9.2.1.3 Expense of long distance phone calls. 9.2.2 The expenses identified in the following Clauses are considered part of services and shall not be paid for as reimbursable expenses. 9.2.2.1 Expense of office automation systems including fax machines and computer aided design and drafting systems. 9.2.2.2 Expense of insurance. 9.2.2.3 Expense of travel within 50 miles of the Project site. 9.2.2.4 Expense of legal counsel. 9.2.3 Payments on account of the Architect's Reimbursable Expenses shall be made monthly upon the Owner's approval of the Architect's statement of Reimbursable Expenses incurred. The Architect's statement shall include detailed supporting documentation for each Reimbursable Expense. 9.3 PAYMENTS WITHHELD 9.3.1 No deductions shall be made from the Architect's compensation on account of penalty, liquidated damages or other sums withheld from payments to contractors, or on account of that cost of changes in the Work other than those for which the Architect may be liable. 9.4 ARCHITECT'S ACCOUNTING RECORDS 9.4.1 Records of Reimbursable Expenses shall be available to the Owner or the Owner's authorized representative at mutually convenient times. Owner-Architect Agreement - 12 nsaeu rrrrmw�r rtrtrtrtrtartrrtrrrrtrrtrrtlrtldrrr� aurdw;��rrt�mr�r�wmw. �TM"W,,m """ ," "— .... __. ARTICLE 10 BASIS OF COMPENSATION The Owner shall compensate the Architect as follows: 10.1 COMPENSATION 10.1.1 For services, as described in this Agreement, compensation shall be computed as follows: A lump sum fixed fee of Seventy-Two Thousand and no/100 Dollars ($72,000.00) to be paid as follows: Phase Percentage _. Dollar Amount Schematic Design Phase: 15% $ 10,800.00 Design Development Phase: 20% $ 14,400.00 Contract Documents Phase: 40% $ 28,800.00 Bidding Phase: 5% $ 3,600.00 Construction Phase: 20% $ 14,400.00 TOTAL LUMP SUM FIXED FEE 100% $ 72,000.00 10.1.2 The lump sum fixed fee stated in Subparagraph 10.1.1 is calculated as nine percent 1. 9% ) of an assumed Construction Cost of Eight Hundred Thousand and no/100 Dollars ( $800,000.00 ). Upon execution of the Owner- Contractor Agreement, the lump sum fixed fee shall be adjusted to nine percent ( 9% ) of the Contract Sum if the Contract Sum is less than or equal to Eight Hundred Thousand and no/100 Dollars ($800,000.00) or to eight and three quarters percent ( 8.75% ) of the Contract Sum if the Contract Sum is greater than Eight Hundred Thousand and no/100 Dollars ( $800,000.00 ). If no Owner- Contractor Agreement is awarded, the lump sum fixed fee shall be adjusted to nine percent ( 9% ) of the latest estimate of the Construction Cost. 10.2 COMPENSATION FOR ADDITIONAL SERVICES 10.2.1 For additional services of the Architect, compensation shall be computed as follows (or as agreed by the Owner and Architect): Senior Partner/ PM: $135.00 per hour Principal / PM: $110.00 per hour Project Architect / Designer: $ 90.00 per hour Job Captain: $ 70.00 per hour Intern Architect II $ 60.00 per hour Administrative Assistant $ 55.00 per hour Intern Architect 1 $ 50.00 per hour 10.2.2 For additional services of the Architect's consultants, a multiplier of one and one quarter ( 1.25 ) times the consultant's fee shall be used. 10.2.3 Compensation for presentations to the Village of Buffalo Grove Plan Commission, ;honing Board of Appeals, and Board of Trustees shall be $250.00 per presentation. Owner-Architect Agreement 13 Nrrrr wa'nwxw.owwur�wrr�vwwwrr�wrrrreuuwu'wrt' ,rurnuaauw�uarkrru✓��wuoww;w��iw�mati✓erttr:uu✓s m rrrrrrr . 10.3 REIMBURSABLE EXPENSES 10.3.1 For Reimbursable Expenses, as described in Paragraph 9.2, a multiplier of one and one tenth ( 1.1 )times the expenses incurred by the Architect, the Architect's employees and consultants in the interest of the Project shall be used 10.4 ADDITIONAL PROVISIONS 10.4.1 Payments are due and payable in accordance with the Illinois Prompt Payment Act. ARTICLE 11 OTHER CONDITIONS 11.1 EXHIBITS 11.1.1 Exhibit A entitled "Preliminary Project Schedule" is attached hereto and made a part hereof. 11.1.2 Exhibit B entitled"Sample Certificate of Authority" is attached hereto and made a part hereof. 11.1.3 Exhibit C entitled "Glossary of Terms" is attached hereto and made a part hereof. 11.1.4 Exhibit D entitled "Required Affirmations" is attached hereto and made a part hereof. Exhibit D shall be separately signed and notarized. 11.2 PROJECT PERSONNEL 11.2.1 The following personnel shall be assigned to the Project with the roles listed. Personnel shall not be appointed or replaced without written consent of the Owner and Architect which consent shall not be unreasonably withheld. .1 John Bosman: Principal / PM .2 Evert Lindberg: Project Architect/ Designer .3 Jack Weyrauch Owner's Representative This Agreement entered into as of the day and year first written above. VILLAGE OF BUFFALO GROVE SENTE & RUBEL, LTD. By: By: — — William R. Balling, Village Manager Carol A. Sente, Principal Revised 1/25/01 Owner-Architect Agreement - 14 «..... uN6VWfW4 suINWNWNWNWNWNWNWNWNWNWN fwPf4lFr4lRWRQUNMdlaw'AMOtirtaartlrtrmfx uumouuuua G6;wawFW✓R wWuWw w4WwfWw4NAur uwYmWlfw4a✓iWAFufW RPwfaU .. Gf f mw✓ .. EXHIBIT A PRELIMINARYECSCHEDULE. The following milestone dates form the Preliminary Project Scl°7edule: May 1, 2001 Start Schematic Design Phase June 1, 2001 Start Design Development Phase June 20, 2001 Start Plan Commission Review August 1, 2001 Start Construction Documents Phase October 29, 2001 Bid Opening November 5, 2001 Award Construction Contract November 19, 2001 Start Construction May 1, 2002 Substantial Completion May 31, 2002 Final Completion - End of Exhibit A - Owner-Architect Agreement - 15 EXHIBIT B SAMPLE CERTIFICATE OF AUT ITS" (INSERT SAMPLE) Owner-Architect Agreement - 16 xr mr'rrtr�w.uwwwmwwwwawowtauwwowurrrmrwroruuaw✓siwururuxx,irrrr"'r r«r rrtrRr rtr m poor amr rt u ar �� r r r m��etarw✓aunuuruuwvm w�wu�ulrfm oo rau HuwwwNuxAFrNru rwrrwrwwH�rawiwru,wrr,a�,aa rw.w,swrwaw,aar a uww ew.w�M .,.. EXHIBIT C GLOSSARY OF TERMS NOTE: References to the Construction Manager may not be applicable to every Agreement Addendum: A written or graphic instrument issued prior to the execution of an Owner-Contractor Agreement which modifies or interprets the Contract Documents. Application for Payment: A Contractor's individual request for payment for completed portions of the Work and/or stored materials. Bid: A complete and properly signed Bid Form, submitted in accordance with the requirements of the Contract Documents, to perform the Work or designated portion thereof for the amount or amounts stipulated therein. Bid Form: The form included in the Contract Documents to be completed, properly signed, and submitted as a Bidder's Bid. Bidder: A person or entity who submits a Bid to perform the Work or designated portion thereof. Bidding Phase: The phase during which competitive bids are sought as the basis for awarding an Owner-Contractor Agreement. Certificate for Payment: A written statement from the Architect and Construction Manager to the Owner confirming the amount of money due a Contractor. Change Order: An amendment to an Owner-Contractor Agreement authorizing a change in the Work or an adjustment in the Contract Sum or the Contract Time. Commencement Date: The Commencement Date shall be three business days after deposit in the regular U.S. mail of the Notice of Award to a Contractor. Construction Change Directive: A written order directing a change in the Work and stating a proposed basis for adjustment, if any, in a Contract Sum or Contract Time. Construction Cost: The total of the final Contract Sums paid by the Owner to the Contractors under the Owner-Contractor Agreements. Construction Documents: Drawings and Specifications setting forth in detail the requiremer°'ts for the construction of the Project. Construction Documents Phase: The phase during which the Construction Documents are prepared and approved and the Contract Documents are prepared. Construction Phase: The phase commencing with the award of the initial Owner-Contractor Agreement and issuance of required permits by all public authorities having jurisdiction. and eiding upon final payment to all Contractors. Owner-Architect Agreement - 17 Contract Documents: The Contract Documents consist of an Owner-Contractor Agreement, Invitation to Bid, Instructions to Bidders, Bid Form, General Conditions, Supplementary Conditions, Drawings, Specifications, Addenda, and Modifications issued after execution of an Owner- Contractor Agreement. Contract Sum: The sum stated in an Owner-Contractor Agreement, and, including authorized adjustments, is the total amount payable by the Owner to a Contractor for performance of the Work or designated portion thereof under the Contract Documents. Contract Time: The period of time, including authorized adjustments, allotted in the Contract Documents from the Commencement Date to Final Completion of the Work. Contractor: A person or entity responsible for performing the Work or designated portion thereof under an Owner-Contractor Agreement. Design Development Documents: Drawings and other documents which fix and describe the size and character of the entire Project as to architectural, civil, structural, mechanical, plurrbing, electrical, and landscaping systems, materials, and such other elements as may be appropriate. Design Development Phase: The phase during which the Design Development Documents are prepared and approved. Direct Personnel Expense: The direct salaries of the Architect's or Construction Manager's personnel engaged on the Project and the portion of the cost of their mandatory and customary contributions and benefits related thereto, such as employment taxes and other statutory employee benefits, insurance, sick leave, holidays, vacations, pensions, and similar contributions and benefits. Drawings: When capitalized, the graphic and pictorial portions of the Contract Documents depicting the design, location, and dimensions of the elements of the Project. Drawings generally include plans, elevations, sections, details, schedules, and diagrams. Final Completion: The condition in which the entire Work is complete in accordance with the terms and conditions of the Contract Documents and all the Contractors' obligations under the Owner- Contractor Agreements have been fulfilled and final payments have been issued to the Contractors. General Conditions: That part of the Contract Documents which sets forth many of the rights, responsibilities, and relationships of the parties, particularly those provisions which are common to many construction projects. Instructions to Bidders: The portion of the Contract DoCuments containing instructions for preparing and submitting Bids for the Work or designated portion thereof. Invitation to Bid: The portion of the Contract Documents soliciting Bids for the Work or designated portion thereof. Minor Change in the Work: Changes in the Work not involving an adjustment in a Contract Sum or Contract Time. Modification: A Modification is(1)a written amendment to an Owner-Contractor Agreement s gned by both parties, (2) a Change Order, (3) a Construction Change Directive or (4) a written order for a Minor Change in the Work issued by the Architect. Owner-Architect Agreement - 18 Notice of Award: A written notification to a Contractor of award of an Owner-Contractor Agreement. Owner-Contractor Agreement: The document stating the terms of the contract between the Owner and a Contractor which may incorporate by reference ether documents. Pre-Construction Phase: The phase commencing with the execution of the Owner-Construction Manager Agreement and ending upon award of the initial Owner-Contractor Agreement and issuance of required permits by all public authorities having jurisdiction. Project: The Project is the total construction of which the Work performed under the Contract Documents may be the whole or a part and which may include construction by the Owner or by separate contractors. Project Application for Payment: The Construction Manager's request for payment for completed portions of the Work and/or stored materials for the entire Project based on each Contractor's individual Application for Payment as certified by the Architect.. Project Budget: The total cost to the Owner for completion of the Project including the Construction Cost; the Architect's or Construction Manager's Fees and Reimbursable Expe-ises; furniture, furnishings, and equipment; land; the Owner's ov(.arhead and other expenses and contingencies. Project Certificate for Payment: A written statement from the Architect and Construction Manager to the Owner confirming the amount of money due each and every Contractor. Project Manual: The volume assembled for the Work which includes the Owner-Contractor Agreement, Invitation to Bid, Instructions to Bidders, Bid Form, General Conditions, Supplementary Conditions, and Specifications. Project Schedule: A critical-path schedule, showing start and finish dates, which coordinates and integrates every activity required to complete the entire Project. Activities include the Constrrmrction Manager's services, the Architect's services, the Owner's responsibilities, phasing and sequencing of each Contractor's construction activities, ordering and delivery of products having long lead t mes, and the occupancy requirements of the Owner. Record Drawings The Drawings portion of the Construction Documents revised to show significant changes made during the construction process. Reimbursable Expense: Amounts expended for or on accoE..rnt of the Project which are to be reimbursed by the Owner. Schematic Design Documents: Drawings and other documents illustrating the scale, and relationship of Project components. Schematic Design Phase: The phase during which the Owner'r:; requirements are determined and the Schematic Design Documents are prepared and approved. Specifications: The portion of the Contract Documents consisting of written requirements for materials, equipment, construction systems, standards, and quality of execution for the Work, and performance of related services.. Owner-Architect Agreement - 19 Subcontractor: A person or entity who has a direct contract with a Contractor to perform a portion of the Work at the site. Substantial Completion: The stage in the progress of the Work when the Work or designated portion thereof is sufficiently complete in accordance with the Contract Documents so the Owner can occupy or utilize the Work for its intended use. In addition, Substantial Completion is contingent upon a Certificate of Occupancy being issued by all public authorities having jurisdiction, unless issuance of a Certificate of Occupancy is being withheld for reasons that are solely the Owner's responsibility. Supplementary Conditions: That part of the Contract Documents which supplements and, may also modify, change, add to, or delete from provisions of the Contract Documents. Work: The construction and services required by the Contract Documents, whether completed or partially completed, and includes all other labor, materials, equipment, and services provided or to be provided by a Contractor or Contractors to fulfill the Contractor's obligations. The World may constitute the whole or a part of the Project. - End of Exhibit C - Owner-Architect Agreement - 20 e ,nu m'o� uuaw�u�' ar rrrrr""rtrtwrtGrWr�fwWwFfiG4RNN44WUNQNUNUWUW INrc Mc'tlNdP4ff6 wuN6wuN6GVluR.tro;uMl ef,tro;rgoMm wuowo�»ImouNmu eW✓a�XNaudbe R Kw4mow'a Jwa/.;5,wwx4NwR w Nae EXHIBIT D REQUIRED AFFIRMATIONS ETHICS STATEMENT The undersigned hereby represents and warrants to the Owner as a term and condition of acceptance of this proposal that none of the following Village officials are either an officer, director, or owner of five percent (5%) or more of our company: the Village President, the members of the Village Board of Trustees,the Village Clerk,the Village Treasurer, the members of the Zoning Board of Appeals and the Plan Commission, the Village Manager and his Assistants, and the heads of various departments within the Village. If the foregoing representation and warranty is inaccurate, state the name of the Village official who is either an officer, director, or owner of five percent (5%) or more thereof: (official) — The undersigned further warrants that we have not employed or'retained any company or person, other than a bona fide employee working solely for us, to solicit or secure this Agreement, and that we have not paid or agreed to pay any company or person, other than a bona fide employee working solely for us, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award of this Agreement. For breach or violation of this warranty, the Owner shall have the right to annul this Agreement without liability. PUBLIC ACT.85 129.5 -PUBLIC CONTRACTS.- BID RIGGING AND ROTATING - KICKBACKS AC1 S - BRIBERY The undersigned does hereby certify that we are not barred from proposing as a result of a violation of either Section 5/33E-3 or 5/33E-4 of Chapter 720, Illinois Compiled Statutes. PUBLIC_CONTRACTS SECTION 5111-42.1-1 OF CHAPTER 65, ILLINOIS COMPILED STATUTES The undersigned does hereby swear and affirm that: (1)we are not delinquent in the payment of any tax administered by the Illinois Department of Revenue or(2) are contesting in accordance wiih the procedures established by the appropriate revenue Act, our Iialo l'ity for the tax or the amount of the tax. The undersigned further understands that making a false statement herein: (1) is a Class A Misdemeanor and (2) voids this Agreement and allows the Own(-.r to recover all amounts paid to us under this Agreement. SENTE & RUBEL, LTD. By: — — Carol A. Sente, Principal Subscribed and Sworn to before me on this day of 20_. Notary Public - End of Exhibit D - - End of Owner-Architect Agreement - Owner-Architect Agreement: - 21 Board Agenda Item Submittal xII-B Requested By: Gregory P Boysen Entered By: Linda J Miller Agenda Item Title: Resolution No.2001- Approving an Engineering Service Agreement for the Buffalo Grove Golf Course Erosion Control Project Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 01/24/2001 02/05/2001 0 Consent Agenda PW Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $0 Additional Notes regarding Expenditures: This project is totally funded with Illinois First funds. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Bill Brimm has informed me that the fully executed agreement for the first of two Illinois First grant agreements has been provided to the Village by IDCCA (Grant Award No. 01-0124039 related to IDCCA Project No. CD0988). In order to proceed with this project, I recommend that the Village Board approve the attached resolution entitled "A Resolution Approving an Engineering Service Agreement for the Buffalo Grove Golf Course Erosion Control Project" at their regular meeting scheduled for Monday, February 5, 2001. This recommendation is subject to any final revisions to the agreement which may be recommended by the Village Attorney. This project is proposed for implementation in accordance with the provisions of the Grant Agreement, including the provisions for the grant funds to be expended by 6/30/02. It is recommended that Baxter and Woodman Consulting Engineers be engaged in accordance with the attached resolution, given their success on previous erosion control designs in the Buffalo Grove area and previous assistance which they have provided in the development of the grant surveys and environmental evaluation forms for the project. If you have any questions concerning this matter, please let me know. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files RL)!l c1.pdf bggc1.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: RESOLUTION NO. 2001- A RESOLUTION APPROVING AN ENGINEERING SERVICE AGREEMENT FOR THE BUFFALO GROVE GOLF COURSE EROSION CONTROL PROJECT WHEREAS, the completion of the Buffalo Grove Golf Course Erosion Control Project is desired; and, WHEREAS, consulting engineering services are required in order to proceed with the completion of this project; NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The Engineering Service Letter Agreement Proposal related to Buffalo Grove Golf Course Erosion Control Project is hereby approved. Section 2. The Village Manager is authorized and directed to execute the agreement proposal. A copy of said agreement is attached hereto and made a part hereof. AYES: NAYES: ABSENT: PASSED: , 2001 APPROVED: , 2001 APPROVED: Village President ATTEST: Village Clerk G:\PWDIRGRP\LHC\BCRK\res0 Ldoc RESOLUTION NO. 2001- A RESOLUTION APPROVING AN ENGINEERING SERVICE AGREEMENT FOR THE BUFFALO GROVE GOLF COURSE EROSION CONTROL PROJECT WHEREAS, the completion of the Buffalo Grove Golf Course Erosion Control Project is desired; and, WHEREAS, consulting engineering services are required in order to proceed with the completion of this project; NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The Engineering Service Letter Agreement Proposal related to Buffalo Grove Golf Course Erosion Control Project is hereby approved. Section 2. The Village Manager is authorized and directed to execute the agreement proposal. A copy of said agreement is attached hereto and made a part hereof. AYES: NAYES: ABSENT: PASSED: , 2001 APPROVED: , 2001 APPROVED: Village President ATTEST: Village Clerk G:\PWDIRGRP\LHC\BCRK\res0 Ldoc R Or�, 4 40.0h.- WOOD" MAN C;nn.mlling Engineers Mr. Greg P. Boysen August 14, 2000 Director of Public Works Village of Buffalo Grove 51 Raupp Blvd. Buffalo Grove, Illinois 60089-2138 Subject: Buffalo Grove-Buffalo Creek Erosion Control Improvements Dear Greg: Erosion control measures are needed along the banks of Buffalo Creek in order to reduce damage to the golf course and improve aesthetics. The Village's first priority is to control erosion at/or near four to five bridges throughout the course and then focus on improving segmental portions in greatest need along the Creek. The Baxter&Woodman team will provide the Village with a design that will control erosion along the bridges and banks while also allowing for visibility and everyday golfer use. The design will also be easily maintained, have the ability to attract/ detract wildlife, and blend into the existing established landscape. The following proposal outlines the scope of services and engineering fee for this project: Scope of Services ■ Conduct topographic survey of Buffalo Creek within the limits of the Buffalo Grove Golf Course. ■ Prepare preliminary plans including alternatives for erosion control. We will utilize the most cost effective combination of vegetative, biotechnical, and hard-bank stabilization methods in order to regrade and stabilize the eroded banks. Biotechnical and vegetative methods that will be considered include native plantings,A jacks, bio-fabrics,and hydra-seeding. Hard-bank stabili- zation that will be considered includes gabion baskets and landscaping stones. 8678 Ri(Igul-w1d Read Cnril Lkr, 11.GOO12 N 15.459 1"60 Fay�I" I:,:0)[.)0 int„r=h,,�, u,xLc.nn B A R T E R WOODMANIwo Co n s tt It i rt��.ngi rt vvrc Mr. Greg P. Boysen August 14, 2000 Village of Buffalo Grove 000482 - Page 2 ■ Meet with the Village and golf course personnel to discuss the preliminary plans. ■ Revise the plans based upon comments gained from our meeting and prepare final design. ■ Finalize construction cost estimates ■ Prepare and submit permits to Lake County Stormwater Management Com- mission and the Army Corps of Engineers. ■ Meet with Lake County Stormwater Management Commission and the krmy Corps of Engineers and revise documents accordingly. ■ Prepare bid documentation, attend bid opening and submit our recommenda- tion for award of the construction contract. Engineering Fee Our fee for the above outlined scope of services will be based upon our standard hourly rates of compensation for actual work time performed plus reimbursement of out-of-pocket expenses including travel which in total will not exceed $ 21,00f). Schedule Construction must be completed between October 1 st and March 15th in order to accommodate the golf season. Assuming a 3-month time frame for permit acquisi- tion,we will bid the project during the summer(July/August)with construction commencing after October 1,2001. 4 X T E R IWO MAN Collsultilt"E'n(" vlTs Mr. Greg P. Boysen August 14, 2000 Village of Buffalo Grove 000482 •Page 3 If you have any questions or need additional information please give me a call. We look forward to working with you on this important project. Very truly yours, BAXTER&WOODMAN, INC. CONSULTING ENGINEERS r John V.Ambrose, P.E. Vice President JVA:df ACCEPTED BY: Village of Buffalo Grove William R.Balling,Village Manager , 2001 Board Agenda Item Submittal xII-C Requested By: Arthur Malinowski Entered By: Arthur Malinowski Agenda Item Title: Resolution No.2001- Resolution for the Adoption of the Amendments to the Personnel Rules Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 01/30/2001 02/05/2001 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The attached resolution is for the Board's consideration to amend the Village's Personnel Rules. The recommended changes are intended to update our human resources practices and reflect discussions previously held with the Village Board, Counsel and staff. The recommended changes have been reviewed by Corporate Counsel William Raysa,Labor and Employment Law Counsel from Seyfarth Shaw and Village staff. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files El persrulesresolution.p El Personnel Rules.pc Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: RESOLUTION NO. 2001- RESOLUTION FOR THE ADOPTION OF AMENDMENTS TO THE PERSONNEL RULES WHEREAS, on June 18, 1984 the Buffalo Grove Board of Trustees adopted personnel policies and procedures by Resolution No. 84-43 and amended same in 1988, 1990, 1993, 1996, 1998 and 2000; and, WHEREAS, in order to reflect current trends in human resources administration, occasional amendments to the Personnel Rules are necessary; and, NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES of the Village of Buffalo Grove, Cook and Lake Counties, Illinois that the changes to the Personnel Rules that are contained in Exhibit A attached hereto are adopted by the Village of Buffalo Grove amending the personnel policies and procedures adopted by Resolution No. 84-43; and, BE IT FURTHER RESOLVED that the amendments hereto referenced shall be in full force upon their passage and approval. AYES: NAYES: ABSENT: Approved 12001 Passed 12001 Village President Attest: Village Clerk EXHIBIT A VILLAGE OF BUFFALO GROVE PERSONNEL RULES Amended: Februa 5 2001 April 20, 1998 April 15, 1996 March 21, 1994 November 15, 1993 Note: Proposed Changes: New.language.appears.in this manner., 1 I I I j i I �I BUFFALO GROVE PERSONNEL RULES TABLE OF CONTENTS Page Introduction 6 Chapter 1.00-General Provisions Section 1.01 Purpose of Rules 7 Section 1.02 Positions Covered by the Rules Section 1.03 Administration of the Rules 7 Section 1.04 Board of Fire and Police Commissioners ?. Section 1.05 Departmental Regulations Section 1.06 Collective Bargaining Agreements Section 1.07 Construction of the Rules 8 Chapter 2.00-Definitions Section 2.01 Anniversary Date 9 Section 2.03 Appointing Authority 9 Section 2.05 Appointment 9 Section 2.07 Board of Fire and Police Commissioners 10 Section 2.09 Class 10. Section 2.11 Classification 10 Section 2.13 Class Series 10, Section 2.15 Class Specification/Job Description „10, Section 2.17 Collective Bargaining Agreement 10 Section 2.19 Controlled Substances 10, Section 2.21 Corporate Authorities 10, Section 2.22 Dgy 10, Section 2.23 Demotion 10 Section 2.25 Department 10 Section 2.27 Department dead Director 10. Section 2.28 Division 11. Section 2.29 Division,Director 11 Section 2.31 Emergency 11 Section 2.33 Examination 11, Section 2.35 Exempt/-Non-Exempt,Status 11, Section 2.37 Grievance 11. Section 2.39 Immediate Family 11, Section 2.41 Layoff 11. Section 2.43 Original Employment Date 11 Section 2.44 Pay Plan 11 Sesflon 2 P8FFAaneRt EmployeeS Section 2.47 Position 11. Section 2.48 Position-Classification-Plan 12. Section 2.49 Probationary Period 1 . Section 2.51 Promotion 12, Section 2.53 Reclassification 1 SestieA Re@U'aF Employee ff Section 2.55 Special_Leave 12 Section 2.57 Transfer 12, Section 2.59 Vacancy 1 Section 2.61 Village Manager . Chapter 3.00-Equal Employment Opportunity and Nondiscrimination Section 3.01 Policy,.and.Responsbility 13 Sestien 3 Responsibility 2 Chapter 4.00-Applications and Applicants Section 4.01 Recruitment 14 Section 4.02 Application Forms 14 Section 4.03 Disqualification 14 Section 4.04 Disqualification by Reason of Police Record 15, Section 4.05 Examinations 15 Chapter 5.00-Appointments Section 5.01 Appointments 16, Section 5.02 Transfer 16 Section 5.03 Appointment Forms 16, Chapter 6.00-Probationary Period Section 6.01 Purpose 17. Section 6.02 Duration 17 Section 6.03 Rating of Probationary Period 17, Section 6.04 Termination During Original Probationary Period 17 Section 6.05 Demotion During Probationary Period 17, Section 6.06 Extension 17 Chapter 7.00-Position Classification Section 7.01 The Classification Plan 18 Section 7.02 Purpose of the Classification Plan 1.8, Section 7.03 Administration of the Classification Plan 19 Section 7.04 Classification of Positions 19 Section 7.05 Effect of Classification Changes on Incumbent 20, Section 7.06 Class Specifications/Job-Descriptions 20.. Section 7.07 Use in Selection Process 21 Section 7.08 Use of Class/Position Titles 21 Chapter 8.00-Compensation Section 8.01 Authority to Establish Salaries 22 Section 8.02 The Pay Plan 22 Section 8.03 Standards for Determination of Pay Ranges 22 Section 8.04 Amendment of the Compensation Plan 22 Section 8.05 Total Remuneration 23 Section 8.06 Dual Employment Prohibited 23. Section 8.07 Equivalent Compensation 23 Section 8.08 Beginning Salary 23 Section 8.09 Salary Advancements 23 Section 8.10 Pay Rate Adjustments 23, Section 8.11 Temporary Assignment to Higher Level Position 24 Section 8.12 Overtime 24 Section 8.13 Call Back Pay 25, Section 8.14 Pay Periods-Pay Days 25 Section 8.15 Longevity Pay 25 Chapter 9.00-Performance Evaluation Section 9.01 Responsibilities 26. Section 9.02 Employee Performance Evaluations 26. Chapter 10.00-Hours of Work and Attendance Section 10.01 Hours of Work 28 Section 10.02 Work Schedules 28 Section 10.03 Attendance 28 3 Chapter 11.00-Holidays Section 11.01 Holiday Observance 29. Section 11.02 Holiday Compensation 29. Chapter 12.00-Vacation Leave Section 12.01 Amount 30 Section 12.02 Accrual 31. Section 12.03 Scheduling 31. Section 12.04 Payment on Separation 31. Section 12.05 Holidays Occurring During Vacation Period 32 Section 12.06 Vacation Leave for Part Time Employees 32. Chapter 13.00-Sick Leave Section 13.01 Amount 33 Section 13.02 When Taken 33 Section 13.03 Accrued Sick Leave 34 Section 13.04 Medical Certificate 36, Section 13.05 Temporary Light-Duty 36 Section 13.06 Family and Medical Leave 36 Chapter 14.00-Special Leave Section 14.01 Approval Authority .41. Section 14.02 Bereavement Leave 41 Section 14.03 Court Leave 41. Section 14.04 Voting Leave 42. Section 14.05 Military Leave 42. Section 14.06 Military Training Leave of Absence 4?. Section 14.07 Leave of Absence Without Pay 43, Section 14.08 Occupational Illness-ol_Injury Leave 43 Section 14.09 Absence Without Leave 43. Chapter 15.00-Health and Life Insurance and Retirement Plans Section 15.01 Health and Life Insurance 44 Section 15.02 Retirement Plans 44. Section 15.03 Continuation of Benefits(COBRA) 44 Section 15.04 Continuation of Benefits Upon Retirement 45 Chapter 16.00-Separation and Disciplinary Actions Section 16.01 Resignations 46. Section 16.02 Termination 46. Section 16.03 Return of Village Property 46 Section 16.04 Standards of Conduct,9isGi�e 46 Section 16.05 Disciplinary Actions 48. Section 16.06 Reduction in Force-Layoff 48. Section 16.07 Retirement 48. Section 16.08 Exit Interviews 49, Chapter 17.00-Employee Relations Section 17.01 General 50. Section 17.02 On-The-Job,Safety 50 Section 17.03 Training and Development 51, Section 17.04 Uniform-Clothing Provisions Section 17.05 Attitude and Appearance 5?. Section 17.06 Service Recognition 52. 4 Chapter 18.00-Travel Expenses Section 18.01 Policy 54 Section 18.02 Travel Advances 54 Section 18.03 Reimbursable Expenses 54 Section 18.04 Per Diem Allowance 55. Section 18.05 Non-Reimbursable Expenses 55 Section 18.06 Use of Village Vehicles 55. Section 18.07 Vacation Combined with Official Travel 55, Section 18.08 Travel Reimbursement or Repayment of Advance to Village 55. Chapter 19.00-Records and Reports Section 19.01 Personnel Records 56. Section 19.02 Service Register 56. Section 19.03 Reports 56. Section 19.04 Confidentiality 56, Chapter 20.00-Prohibitions and Penalties Section 20.01 Participation in Political Activities 57. Section 20.02 Discrimination 57 Section 20.03 Employment of Relatives 57. Section 20.04 Release of Information 58. Section 20.05 Media Relations 58 Section 20.06 Gifts and Gratuities 58. Section 20.07 Sexual HaFassFAeR -Anti-Harassment 58. Section 20.08 Anti-Workplace_Volencg. 62. Chapter 21.00-Appeals and Grievances Section 21.01 Grievance Policy 63, Section 21.02 Grievance Procedure 63 Section 21.03 Classification Grievances 63 Section 21.04 Compensation Grievances 64. Section 21.05 Retroactive Adjustment 64 Section 21.06 Fire and Police Departments 64 Chapter 22.00-Expectation,.of. Section 22.01 Computers,-Pagers,-Tglephg!2g and-other Communications Equipment 65 Section 22.02 Lockers.Desks and-other YI@ge-Property 65, Chapter 23.00-Communications/,Information-Technology Section 23.01 Communications/Information Technology Policy, 66, Chapter 24.00-Drug,Free-Workplace Section 24.01 Drug,Free,Workplace Policy 69. Chapter 25.00-Management Rights Section 25.01 Management Rights 72 Chapter 26.00-Savings Clause and Amendment Section 26.01 Savings Clause 73. Section 26.02 Amendment 73 Employee Acknowledgment Form 74. 5 INTRODUCTION This.Personnel.Rules_document.("Rules').has_been,prepared for you.as.a .......................................................It il summar .of the„basic policies and.rules that will be applicable to you.as as the.benefits available to you.as an of the,„illage ..... ............................. of Buffalo_Grove: Guidelines for the employment of full-time,part-time.and temporary/seasonal staff are_outl ned,in ............. these Rules. The,personnel,policies within the Rules are compiled,in,accordance.with_the„policies.and,guidelines adopted.fro n time .................................. totime.bythe,Corporate.Authorities: Once.adoptedjthe,pefsonnel,policies,prescribed.herein supersede.and ancel any„prigEwritten or,oral„policies,,,practices,and„agreements,,,,.The_Corporate,_Authorities,_reserve.the.ri ht,to unilateral) revise su lement or discontinue an of the olicies uidelines or benefits described n this documents.at any time,with,or.without,prior.notice.,.You will,be duly,notified,of,any,such,revisions,,suppl„merits or other changes,. EaCh.emplOyee should.review this.document.and.become,familiar with,its.contents:,,,,If,y.......................... u.have.any.com„_ents. suggestions or.guesfions about any,aspect,of your employment, you.are encouraged to discuss,them,.wil ,your .. Department/Division.Director,or the Director of Human Resources. He will listen,to,your,concerns,take appr prate action.if necessary,and/or provide you with information,you.need or direct you to someone.who can provi,a you with that information. ................................................ The Vftg.Manager,is responsible for overseeing.the.enforcement,of the policies.contained_within this docume.t,.and .................... for the,direction.of the,activities of all.employees�,except those whose appointment is otherwise prescribed;,,,, hould . ................. .............................. ... any,guestion,arise_as to,the,proper,interpretation.of any,provision_of this document or any other,personnelpo) „ ,the ------•-----------------••..,............. decision.of the Villaoe.Manager„will,be final; Please note that neither the existence of the Rules nor anything contained in the Rules or any.written or oral statement interpreting,explaining or clarifying the olicies contained in this document is intended to reate or shall create an em to ment contract or contractual commitment either expressed or implied, 6 BUFFALO GROVE PERSONNEL RULES CHAPTER 1.00 GENERAL PROVISIONS Chapter 1.00-General Provisions Sections: 1.01 Purpose of Rules 1.02 Positions Covered by the Rules 1.03 Administration of the Rules 1.04 Board of Fire and Police Commissioners 1.05 Departmental Regulations 1.06 Collective Bargaining Agreements 1.06 Construction of the Rules 1.01 -Purpose of Rules It is the purpose of these rules to set forth the principles and procedures,which will normally be followed by the illage of Buffalo Grove in the administration of its personnel program. They are intended to establish an efficient,equitable, and functional system of personnel administration based on merit principles,which govern appointment, promotion, transfer, layoff,dismissal,discipline,and other conditions of employment. This handbook does not imply nor express a contractual relationship between the Village and its employees. 1.02-Positions Covered by the Rules Not.all-of these rules shall apply to all employees of the Village. The rules do not apply to the Corporate Aut rities, or other persons appointed, commissioned or contracted by the Corporate Authorities,.-nless otherwise indicated. 1.03-Administration of the Rules The Village Manager shall be charged with the overall responsibility for the administration of these rules. 1.04-Board of Fire and Police Commissioners The rules and regulations of the Board of Fire and Police Commissioners shall apply to all sworn employees of the police and fire departments in positions not otherwise exempted by Village ordinance. Where the provisions of these rules conflict with those of the Board of Fire and Police Commissioners,the latter shall prevail,to the.extent co.-sistent with state law. 1.05-Departmental Regulations These rules shall not be construed as limiting the power and authority of any department director to make departmental rules and regulations governing the conduct and performance of employees. Departmental rul Ds and regulations shall not conflict with provisions of these rules,or the rules and regulations of the Board of Fire and Police Commissioners. Departmental rules may_sha#be approved by the Village Manager and shall be published and copy shall-be accessible to-each departmental-employee;-. Such rul s and regulations,when approved, published, and distributed as herein provided, shall have the force and effect of r les of that department and disciplinary action may be based upon breach of any such rules and regulations..Depart•-ental rules-and•,reauiations-do-not-imply„nor,express-a-contractual-relationship,between_the.Village-and-Its-empl,.vees, Should,departmentgi.rules-and regulations-conflict-with,the provisions.of these rules.. . 1.06-Collective Bargaining Agreements These rules shall apply to all employees covered by a collective bargaining agreement. Where the provisions o f these rules conflict with those of a collective bargaining agreement,the latter shall prevail. 7 1.07-Construction of the Rules In the construction of these rules,the following conventions will be observed and applied, except when the ontext clearly indicates otherwise. Words used in the present tense shall include the future;words used in the singular number shall include the plural number; and the plural,the singular. The word "shall'is mandatory and not discretionary. The word "may"is permissive. The words"he,""his,"and"him,"shall connote both masculine and feminine genders. 8 BUFFALO GROVE PERSONNEL RULES CHAPTER 2.00 DEFINITIONS Chapter 2.00-Definitions Sections: 2.01 2:05 Anniversary Date 2,q3 2-.N Appointing Authority 2,05 2.42 Appointment 2A7 245 Board of Fire and Police Commissioners 2.09 249 Class 2.11 2Qj8 Classification 2.13 2-.23 Class Series 2.5. 2.24 Class Specification 2,17 2-25 Collective Bargaining Agreement 2 2:26 Controlled Substances/.Job.Description. 2.21 247 Corporate Authorities 2,22 Day 2.23 2Q4 Demotion 2.25 2� Department 2,27 243 Department Director-Head 2.28 Division ........... .................. 2.29 Division Director .......... ..................................... 2.31. 247 Emergency 2.33 2:39 Examination .......... 2.35 Exempt/Non-Exempt 2.37 2.44 Grievance 2,39 2.44 Immediate Family 2,41. 2.48 Layoff 2.43 2:50 Original Employment Date 2,44 Pay„Plan, 23 PeRnanent Employee 2.47 2-.f% Position 249 240 Probationary Period 2.51 2. Promotion 2.53 2:65 Reclassification 2.67gulaF Ernpleyee 2.55 Special_Leave 2,57 240 Transfer 2,59 2.90 Vacancy 2,61. 2:95 Village Manager 2.01 2:95-Anniversary Date The annual anniversary of an employee's date of hire shall constitute an employee's anniversary date for fm fit-pay iWeases-and longevity pay.Thereafter,the effective date of involuntary demotion, promotion or return from c i leave without pay longer than 90 days shall constitute the new anniversary date for merit pay purposes. 2.03 249-Appointing Authority The officer, employee, or board having the power of appointment and removal of subordinate positions in any office, department, or division, or any person or group of persons having the power by virtue of ordinance or other Ii iwfully delegated authority to make appointment to positions in the municipal service. 2.05 242-Appointment The designation to a position in the municipal service of a person who has qualified for employment throt gh an appropriate selection process. 9 2.07246-Board of Fire and Police Commissioners The Board of Fire and Police Commissioners of the Village of Buffalo Grove, Illinois. 2.09 248-Class One or more positions sufficiently similar in respect to assigned work duties and responsibilities that the same class title may be reasonably and fairly used to designate each position allocated to the class, that the same mi imum education and work experience qualifications may be required, and the same salary range may apply. 2.11 2 20-Classification The original assignment of a position to an appropriate class on the basis of the kind,difficulty, and responsibility of work to be performed. 2.13 2:23-Class Series The arrangement in sequence of classes that are alike in kind of work and responsibility, but not at the level of assigned work and responsibility. 2.15 2:24-Class Specification/Job-Description A written statement of the characteristic duties, responsibilities,and qualification requirements that distinguish a c,pecific class from other classes. 2.17 2.25-Collective Bargaining Agreement A duly authorized contract between the Corporate Authorities and a recognized labor union concerning such issues as wages, hours and conditions of employment. 2.19 2.26-Controlled Substances Any substance as defined and included in the schedules of Article II of the "Illinois Controlled Substance Act," cannabis as defined in the"Illinois Cannabis Control Act,"and U.S. Department of Transportation Commercial Drivers License'"drug list". 2.21247-Corporate Authorities The President and Board of Trustees of the Village of Buffalo Grove, Illinois. 2,22.--Day The time-established-bv usaae.for work, 2.23 249-Demotion The movement of an employee from a position in one class to a position in another class having a lower ma dmum salary rate. 2.25 2;31.--Department Any of the departments of the Village of Buffalo Grove, now or as hereafter established. 2.27 2A3-Department Head Director The officially appointed head director of any department. 10 2.28-Division ................................. Ay of the divisions of theVilla ..........................................flro ,.noworashereaferestablished. , - 9 - - , - 2.29-Division Director The-officially,appointed-director-ofany-departmental division.; 2.31 147-Emergency A sudden and unforeseen happening that requires the unscheduled services of an employee to protect the iealth, welfare, and safety of the community. 2.33 2:39-Examination The appraisal of persons by the use of measurements which indicate the possession of knowledge, skills, abilities, and/or general suitability for the position for which they are being evaluated. 2.35---Exempt/Non-Exempt-Status An,exempt-employee.is-one who-is,exempt-from overtime-pay,as-def ned-by the-Fair Labor,Standards,Act-of-1--38,as amended Anon exempt employee is one-who Is eligible for,overtime.pay.as defined by the,Fair Labor•Standa Standards Act of 1938,-as-amended:. 2.37 2A4-Grievance A grievance is a disagreement relating to working conditions, personnel rules and regulations,and working co ditions or relationships between an employee and his supervisor or other employees,,-but-excluding-anydisagreements arising under,or-concerningthe.provisions-of anylabor agreement, 2.39 2-44-Immediate Family Husband,wife,son,son-in-law,daughter,daughter-in-law,-foster child, mother,mother-in-law,,step mother, father, father-in-law, ,step-father, brother, brother-in-law, sister, or sister-in-law of the employee, and grandparents of the employee or his spouse. 2.41 2-48-Layoff The separation of an employee based Won_.lack of work or funds or other reasons not related to fault,delinquency, or misconduct on the part of the employee. 2.43 2-.59-Original Employment Date The date an employee first reports to work following appointment to a position in the municipal service. 2,44•-Pay-Plan. A•list of job titles and-corresponding-minimum-and-maximum rates-of,pay. 2.47 %-Position A group of current duties and responsibilities assigned or delegated by GOMpetent allthWity, requiring the fu 1-time, part-time, or temporary employment of one person. These three types of employment are described as follows: A. Full-Time: A position included in the adopted annual budget that is neither specified as part-time or temporary employment, nor limited for a period of less than the budget year;also any such position established during a given budget year unless the appointing authority certifies that such position will not be continued i i the succeeding year's budget;the hours of work for which are not less than 1950 per year. 11 B:. Regular-Employee;. An,emploype-who-has-been,appointed,to-a-full-time„position,in_accordance,with,these-rules-and-w-o-has successfully,completedtheprobationary,„pgd d-ofsaid,posifion,,,, C.A. Part-time: Employment in a position for work on a basis of less than a standard work day,work week,or duty toui which may be of a regular or intermittent nature,the hours of work for which are less than 1950 per year. D.6. Temporary/Seasonal: A position comprising duties which occur,terminate and recur seasonally,intermittently and accordinC to the needs of a department; non-permanent employment lasting less than twelve (12) consecutive calen Jar months. 2.48-Position Classification Plan An-outline ofpositions arranged in,similar-occupational„groups, 2.49 2-49-Probationary Period A trial period served as part of the selection process of regular employees. 2.51 244--Promotion The movement of an employee from one position in one class to a position of another class having a higher ma dmum salary rate having been so qualified by an appropriate selection process. 2.53 2-.65-Reclassification The official determination by the Village Manager that a position be assigned to a class different from the one tc which it was previously classified. An empleyee who has beeR appointed to a full time position in aGGGFdanGe w4h these Mies and-m0he has A..rCA 2,55,--Special_Leave Special,-Leaves.are,the forms-of,leave which-an,employee.may,take-as.defned,in,Chapter,14-of,this-docum„nt; 2.57 249-Transfer The movement of an employee from one department,division, or unit of the municipal government to anothe ,from one position to another position of the same class,or to another class having the same mabmum salary rate,in olving the performance of similar duties and requiring essentially the same basic qualifications. 2.59 2-.99-Vacancy A duly created position which is not occupied and for which funds have been provided,,and-which,the Vllage,,,,,-cides to fill. 2.61 2 95-Village Manager The Chief Administrative Officer of the Village of Buffalo Grove, Illinois,or his designee,,-as established,in,Chapt,r-2:08 of the Vllaeofffal........................................................cil..................... 12 BUFFALO GROVE PERSONNEL RULES CHAPTER 3.00 EQUAL EMPLOYMENT OPPORTJNITY Chapter 3.00-Eaual Employment Opportunity Sections: 3.01 Policy&-Responsibility 3:2 Responsibility 3.01 -Policy&Responsibility The Village-of Buffalo-Grove,s,frmly committed,to,proyiding-equal-employment opportunitiesto-all„qualified„p rsons, Therefore rr is the„responsibility of the Village Manager-to insure..t..h..at..th.e...V.ill@..q.g�.p..Lqy[dp§...jp�M....pI compensationpromotion,discipline,discharge and,other,terms-and.conditions of employment without-regard,t,,,race, color,-religion,,sex1national-ongm,-cltlzenshp status,ancestry,,age,marital status]military status,disability,un,elated to,the„Persons,-ability-to perform the-essential,functions,-of his,�ob, association with,-a,person-with,-a disablity,,-or unfavorable discharge-from-military,seryice,,,except where,provided-by,federal,-state-or,local,law;,, The Yllage-of Buffalo Grove is firmly committed.to,providing,equal.access,to tuniti-employment oppores,and-wil-make ..................... all,reasonable accommodations for,disabled,individuals in accordance with the-Americans-with Disabilities Act CAQA) and all,other.applicable federal.state and local law, Alleged-violations of this policy should,be-reported,to the-Department-Director,-Division-Director,,Director of lumen Resources or Assistant Village Manager, , , • ResF)ensibWW 13 BUFFALO GROVE PERSONNEL RULES CHAPTER 4.00 APPLICATIONS&APPLICANTS Chapter 4.00-Applications and Applicants Sections: 4.01 Recruitment 4.02 Application Forms 4.03 Disqualification 4.04 Disqualification by Reason of Police Record 4.05 Examinations 4.01 -Recruitment Notice of employment opportunities in the municipal service shall normally,.be published by posting announc ments on official bulletin boards,and in such other places as the Village Manager deems advisable,including,as appr priate, at least one newspaper in general circulation in Buffalo Grove, Illinois. Notice of all examinations for promotio shall be published by posting and other methods, but need not be published in any newspaper. The announcemen shall specify the class title and salary range of the class for which the examination is announced;the nature of the ork to be performed;the minimum qualifications required for the performance of the work of the class;the time, plac e,and manner of making application,the closing date for receiving applications; and other pertinent information. 4.02-Application Forms All applications shall be made on forms prescribed by the Village Manager.and shall be submitted on or prio to the closing date specified in the announcement.Applications shall require information concerning education, expe 'ence, and other pertinent information. All applications shall be signed and the truth of the statements contained I herein certified by such signature. The appointing authority may require sus#proof of education,experience,and other dairns information-as may be appropriate. 4.03-Disqualification The Village Manager may refuse to examine an applicant,or,after examination, may disqualify such applicant, r may remove such person already appointed if the individual: A. Does not meet the preliminary requirements established for the pertinent class or does not oth rwise demonstrate the qualifications for the job. B. Is currently engaged in the illegal use of a controlled substance or the excessive and untreated use of a lcohol. C. Has made a false statement or omission.,of material fact in his application. D. Has used or attempted to use political pressure or bribery to secure an advantage in the selection process. E. Has directly, or indirectly obtained information regarding the examination to which, as an applicant, t a was not entitled. F. Has failed to submit his application correctly or within the prescribed time limits. G. . ..Fails.to.fully.-cooperate...in..any.part of,the application-or,selection. .process: H. Has established an unsatisfactory employment or personnel record as evidenced by reference check f such a nature as to demonstrate unsuitability for employment. I. Has taken for another or allowed another to take for him all or part of any examination, or has been found cheating in any other way on an examination. 14 _J. Has otherwise willfully violated,the,provisions-of these rules. Whenever an...icant satiea is rejected,or,disgualified,notice of such rejection or-djsgualfication;. W. may be.provided,to the applicant. Applications,whether accepted or rejected,shall not be returned. 4.04-Disqualification by Reason of Police Record All applicants who have been convicted of a felony or misdemeanor involving infamous or disgraceful con ct, or moral turpitude may have their applications rejected. 4.05-Examinations Examinations shall relate to those matters which fairly test the aptitude and fitness of applicants for a po 5ition. Examinations may include written,oral, or worts simulation tests; ratings of experience and training;fingerprinti,g,and background,investigation;,polygraph,test;.post-offer physical examination;,post-offer-alcohol/drug screen;_po,t-offer psychological,evaluafion;any combination of these;,or any_other,tests-deemed.necessarX,. 15 BUFFALO GROVE PERSONNEL RULES CHAPTER 5.00 APPOINTMENTS Chapter 5.00-Appointments Sections: 5.01 Appointments 5.02 Transfer 5.03 Appointment Forms 5.01 -Appointments A. Full-time Fleeulaf. Part-time. and Temporary/,.Seasonal Positions: Appointments to fill vacancies i .full-time, Fegula,part-time,and temporary,/seasonal positions shall be made in accordance with Chapt r 4.00 of these rules. Upon being notified of a promotion,the relinquishing department may delay the promotion until the beginning of a pay period but not to exceed three (3)weeks. B. Emerciency Appointments: In the case of an emergency ncluding, but not limited to a flood,tornado,or blizzard,which requires the immediate empl yment of one or more persons to prevent serious impairment of the public business and for which it is not practicable to secure the needed person or persons in accordance with Chapter 4.00 of these rules in time tom et the emergency,an appointing authority may appoint any qualified person during such emergency for a per od not exceeding thirty(30)days. The Village Manager shall determine whether an emergency actually exis ,and his decision shall be final. In no case shall successive emergency appointments be made. 5.02-Transfer A position may be filled by transferring an employee from a position of the same class or similar class with essentially the same basic qualifications and having the same maximum salary rate. Inter-departmental transfers,must where practical,-may be, approved by the requisitioning department, and employee concerned. If deemed.necess--ry,the relinquishing department may delay the transfer until the beginning of a pay period, but not for a period in ex ess of three (3)weeks. 5.03-Appointment Forms No duly appointed employee shall be placed on the payroll until Advice of Status and other required forms hav been properly completed and approved by the Village Manager. 16 BUFFALO GROVE PERSONNEL RULES CHAPTER 6.00 PROBATIONARY PERIOD Chapter 6.00-Probationary Period Sections: 6.01 Purpose 6.02 Duration 6.03 Rating of Probationary Period 6.04 Termination During GrigiRai Probationary Period 6.05 Demotion During Probationary Period 6.06 Extension 6.01 -Purpose The probationary period shall be an integral part of the examination process and shall be utilized as an opportunity to observe an employee's work,to train and aid the employee in adjustment to his position,and to reject any employee whose work performance fails to meet required work standards. 6.02-Duration All original and promotional appointments shall be tentative and subject to a probationary period of one(1)yeE ir from the date of appointment. Original sworn appointees to the Fire and Police Departments shall be on probatio i for a period of eighteen (18) months. 6.03-Rating of Probationary Period Supervisors shall observe the employee's work performance and shall counsel a probationary employee whosq work performance is marginal or inadequate. Prior to the expiration of the employee's probationary period,the appDinting authority shall notify the Village Manager whether the employee will be continued in the position. 6.04-Termination Durin4 Gfkmi i Probationary Period During the probationary period, the employee may be dismissed if the appointing authority determines that the employee has failed to demonstrate the ability and qualifications necessary to furnish satisfactory servic ,or_js otherwise_-unsuitable-for,continued-employment. Dismissal during the probationary period may-be,with-or„•ithout cause,and-shall not be a subject of the grievance procedure. 6.05-Demotion Durin4 Probationary Period Promotional appointees who exhibit inadequate performance mayshali be demoted to a position in the class he d prior to the promotional appointment. The department head director-shall notify the Village Manager of his intent ons to demote an employee as provided in this section. If approved-by the.Villagg Manager,the employee shall be notified in writing not less than five (5)working days prior to the effective date of demotion. 6.06-Extension With the approval of the Village Manager,an appointing authority may extend the probationary period to a ma dmum of eighteen (18) months, 17 BUFFALO GROVE PERSONNEL RULES CHAPTER 7.00 POSITION CLASSIFICATION Chapter 7.00-Position Classification Sections: 7.01 The Classification Plan 7.02 Purpose of the Classification Plan 7.03 Administration of the Classification Plan 7.04 Classification of Positions 7.05 Effect of Classification Changes on Incumbent 7.06 Class Specifications./.Job.Descriptions 7.07 Use in Selection Process 7.08 Use of Class Titles 7.01 -The Classification Plan A position classification plan, based upon and graded according to nature of work, principal duties and respons ilities, and knowledge, abilities,and skills required by the work,shall be developed and maintained by the Villag Manager Director of-Human•.,Resources.-With the approval of the Corporate Authorities,classes may be established, co Dined, or abolished. The position classification plan shall include: A. An outline of classes of positions in the municipal service arranged in appropriate occupational groups. B. Class specifications/Job-Descriptions_in such form as prescribed by the Village Manager.and appreyed-by##e 7.02-Purpose of the Classification Plan A. To provide like pay for like work. B. To establish educational and work experience qualifications for recruiting,testing, and other selectio purposes. C. To provide appointing authorities with a means of analyzing work distribution, areas of responsibility, lines of authority, and other relevant relationships between individual and groups of positions. D. To assist appointing authorities in determining personnel service costs and projections for annual budget requirements. E. To provide a basis for developing standards of work performance. F. To establish lines of promotional opportunity. G. To indicate employee training needs and development potentials. H. To provide uniform and meaningful titles for all positions. I. To provide the fundamental basis of the compensation program and other aspects of the personnel program. 18 7.03-Administration of the Classification Plan The Village Manager shall require position classification studies at such times as he deems necessary to ensi ire the proper classification of existing or proposed positions in the municipal service. If the Village Manager determin as that classes should be established, combined or abolished, he may so amend the classification plan subject to ar proval of the Corporate Authorities. Revisions of class specifications required to accurately reflect the nature of work or principal duties and responsibilities of classes may be made without approval of the Corporate Authorities, provided, however,that such revisions shall not change the number of classes, or the maximum rate of pay of a class. 7.04-Classification of Positions A. Each position in the municipal service, except those personnel.exempted from these rules by Section 1.02,shall be classified at the direction of the Village Manager. Positions shall be assigned to a specific class when: 1. The same descriptive title may be used to designate each position in the class; and 2. The same kinds and levels of education, experience, knowledge, ability,skill and other qualifications may be required of incumbents; and 3. Similar tests of fitness may be used to examine applicants; and 4. The same range of compensation will apply equally under substantially the same employmi nt conditions. B. All classes of positions involving the same character of work but differing as to level of difficulty and responsibility may be assembled into a class series of two (2) or more levels. C. Compensation or present pay range shall not be a factor in determining the classification of any pos don or the standing of any incumbent. D. In allocating any position to a class,the specification for the class shall be considered as a whole. Consideration shall be given to the general duties,specific tasks, responsibilities, required educational and experience qualifications for such positions, and the relationship thereof to other classes. The examples of duties set forth in such class specification shall not be construed as all inclusive or restrictive, and an example of a typical task or a combination of two or more examples o work performed shall not be taken,without relation to all parts of the specification, as determining that a position should be included within a class. E. Normally employee whose position has been allocated to its appropriate class shall be assigned r required to perform duties generally performed by persons holding positions in other classes, excep in case of emergency or training, or for other limited periods of time. In no case shall the time period exceed four(4) consecutive weeks without specific authorization by the Village Manager; and provided,further,the clause in each class specification "performs related work as required"shall be liberally construed. F. Department#reads_directors-and,division-directors.shall report any organization or program change which will significantly alter or effect changes in existing classes or classes proposed to be establishl d to the Village Manager. When any department read direct9r-or.division.director-requests the establishment of new or additional classes,or a change in the classification of an existing position,tf e request shall be submitted in writing along with a statement of work duties, responsibilities, and qualifications of the position, and such other documentation as may be necessary to evaluate the request. 19 7 05-Effect of Classification Changes on Incumbent A. Whenever the title of a class is changed without a change in duties and responsibilities,the incumbei t shall have the same status in the re-titled class as he had in the former class. B. When a position is reclassified to a class with a higher maximum salary rate,the Village Manager may rovide the incumbent of the position the same status in the new class as he had in the former class,only if he finds: 1. That the reason for the reclassification of the position is the accretion of new duties and responsibilities over a period of six(6) months or more immediately preceding the effective ate of said reclassification;and 2. That such accretion of duties has taken place during the incumbency of the present incumbent in said position; and 3. That the added duties and responsibilities upon which the reclassification is based COL Id not reasonably have been assigned to any other position; and 4. That the employee occupying a position which has been reclassified shall continue in the positi n only if he possesses the qualifications of training and experience required for such classification. C. Whenever a position is reclassified from one class to a higher class and the conditions in subparagraph B above are not met,the incumbent shall not continue in the position. D. When a position is assigned to a class different from the one to which it was previously classified,th pay status of the incumbent shall be changed in accordance with the provisions of these rules governing transfers, promotions,and demotions. 7.06-Class Specifications/Job-Descriptions A. Official Position Classification Plan. The Village Clerk and the Village Manager shall maintain a ma er set of approved class specifications. Such class specifications shall constitute the official position classi cation plan.The Village Manager shall provide each department#read,direatictorand division-director and ap inting authority with a current position classification plan. The position classificon plan shall be open for ins ection by employees, interested individuals, and the public under reasonable conditions during regular b iness hours. B. Nature of Specifications. Class specifications are descriptive and not restrictive. They are intended to ii idicate the kinds of positions that are to be assigned to the respective classes as determined by their duffs and responsibilities and shall not be held to exclude those duties and responsibilities which are not specifically mentioned, but are similar as to kind and level. C. Implied Qualifications: Qualifications commonly required of all incumbents of positions of different classes, such as honesty,sobriety and industry,shall be deemed to be implied as qualification requirements f r each class, even though they are not specifically mentioned in the class specification. D. Interpretation of Class Specifications: In determining the class to which any position shall be assign d,the class specification for each class shall be considered as a whole. The class specifications are inte ed to indicate the kinds of positions that are assigned to the classes, as determined by their assigned Juties, responsibilities,and specific tasks,and are not to be construed as declaring what the duties or responE bilities of any position may be or as limiting or modifying the power of any department director to assign,dire t,and control the work of employees under his supervision. All,class,specifications_/.iob-descriptions.sha..-beJn compliance-with,the-Americans yuith-Disabilities Act.(ADAj.As to the particular parts of the class specifications the following principles shall apply: 1. Class/Job Title: The class title is a brief and descriptive designation of the type of work performed. When there is more than one class in an occupational series, numerals are used in the title to designate the level of the class.The Roman Numeral I is always indicative of the entry posit n in a class series. 20 2. Nature of Work: This section is a general description of the work with emphasis on those basic actors which distinguish the class from other classes. Included are such factors as supervision receiv, d and exercised, responsibility and difficulty,hazards,and the way in which the work is assigned and esults are reviewed. Because this section evaluates the class in terms of relative difficulty and respol isibility and thereby establishes the level of the class,it is the section which is most important in deter ining the class in which a particular position belongs. 3. Illustrative Examples of Work: This section is intended to enable the reader to obtain more complete concept of the actual work performed in positions assigned to this class. Th list is descriptive, but not limiting. It is not intended to describe all work performed in all position in the class, nor do all examples apply to all positions assigned to the class. It is conceivable in the more populated classes,that only one portion of one work example would apply to a given positio 1. The performance of one or several duties listed as examples of work for a particular class should not be considered as conclusive evidence that the position belongs in the class. A position is assigned to a class only when it meets the criteria defined and set out by the specification as a whole. 4. Requirements of Work: This section includes a statement of knowledge, abilities, anc skills considered as requisite to successful performance of the work of the class,and the educati n and experience which ordinarily would be expected to provide an employee with the required knowledge, abilities, and skills. It should be noted that the statement of education and experience is gg-erallx intended to include any equivalent combination of training and experience as-determined by-the appointing.authority in order to allow admission of all qualified applicants to the selection process. 5. Necessary Special Requirements: This section is used in a few classes where requiremen s limit practice of a profession or occupation to persons who possess a specific license or certificate ssued by an agency of licensure. It also is used to enumerate other practical requirements or s 3ecific prerequisites which must be met by applicants before otherwise qualifying for positions in the class. 7.07-Use in Selection Process The specification for any class as interpreted herein,shall constitute the primary and source of authority or the recruitment and for the tests to be included in examination for the class and for the evaluation of the qualificat ons of candidates. 7.08-Use of Class/,Posirion,Titles The class/positionjtle shall be the official title of every position assigned to the class for the purpose of personnel actions and shall be used on all payrolls, budget estimates, and official records. Administrative titles or other Working titles authorized by a department or-division-head director may be used to designate any position for purp ses of internal communication,and/or in oral or written contacts with the public. 21 BUFFALO GROVE PERSONNEL RULES CHAPTER 8.00 COMPENSATION Chapter 8.00-Compensation Sections: 8.01 Authority to Establish Salaries 8.02 The Pay Plan 8.03 Standards for Determination of Pay Ranges 8.04 Amendment of the Compensation Plan 8.05 Total Remuneration 8.06 Dual Employment Prohibited 8.07 Equivalent Compensation 8.08 Beginning Salary 8.09 Salary Advancements 8.10 Pay Rate Adjustments 8.11 Temporary Assignment to Higher Level Position 8.12 Overtime 8.13 Call Back Pay 8.14 Pay Periods-Pay Days 8.15 Longevity Pay 8.01 -Authority to Establish Salaries The Corporate Authorities shall establish pay ranges for employees under the jurisdiction of the Village Man ger. 8.02-The Pay Plan The pay plan for the municipal service shall consist of: A. A schedule of rates of pay,or steps,each of which represents approximately a one percent increase over the preceding step, numbered consecutively from lowest to highest. B. A list of classes by occupational group,with the numbers and amounts of the minimum and maximu rates of pay shown for each class. The pay range for each class shall be designated by the numbers of the minimum and maximum rates of pay corresponding to the schedule in subparagraph A above, an J shall consist of these amounts and all intervening rates of pay. 8.03-Standards for Determination of Pay Ranges Pay ranges shall be directly related to the position classification plan and shall be determined with due consideration to the relative difficulty and responsibility of work in the several classes, the recruiting experience of the illage, prevailing rates of pay for similar employment,in , employee turnover, cost of living factors, and the financial policies and economic condition of the Village. The minimum and ma 'mum rates of pay established shall be those which most nearly reflect these factors. 8.04-Amendment of the Compensation Plan Prior to the preparation of each annual budget, as well as at other times, the Village Manager shall mak such comparative salary studies as he deems necessary, or is instructed by the Corporate Authorities to make,con erning factors affecting the levels of salaries in the municipal service. On the basis of the information derived from suct salary studies,the Village Manager shall recommend to the Corporate Authorities such changes in the pay plan pE rtinent to the fairness and adequacy of the overall compensation program. Recommendations made by the Village Manager for the amendment of the pay plan shall be submitted to the Corporate Authorities. When approved by the Corporate Authorities,these amendments shall become part of t le pay plan and shall become the official salary schedule applicable to the respective classes of positions as remunerated therein,and shall be used by all departments in connection with all payrolls,budget estimates,and official recor Is and reports relating to positions in the municipal service. 22 8.05-Total Remuneration A. Any salary rate established for an employee shall be the total remuneration for the employee, exclusive of overtime,special duty pay, or other authorized allowances. Except as otherwise provided,no employee shall receive pay from the Village in addition to the salary authorized by the pay plan for services rendered y him, either in the discharge of his ordinary duties or any additional duties which he may undertake or volunteer to perform. B. In any case in which part of the compensation for services in a Village position, exclusive of overtime services,is paid by another department,division, or an outside agency such as the county,s ate,or the federal government, , any such payments shall be deducted from the compensation of the employee concerned,to the end that the total compensation paid to any employee from all sources combined for any period,shall not exceed the amount payable at the rate prescribed for the class of position to which the employee is assigned. 8.06-Dual Employment Prohibited No fegalaf full-time'.employee holding a position in the municipal service shall be eligible for employment in any additional a position in the municipal service,-unless-approved-by the-Village,Manager-and where.ap ,icable a valid-FLSA."7g"-agreement,has been-completed. A feg� F full-time.or part-time employee may be employ in an additional part-time position if approved by the appointing authorities involved and the Village Manager. 8.07-Equivalent Compensation Part-time or temporary employees shall be compensated on the basis of the equivalent hourly rate paid for fL II-time employment and shall be paid for only those hours actually worked. 8.08-Beginning Salary A. The minimum rate of pay for a class shall be the rate paid upon original appointment. Original appointment above the minimum rate maybe approved by the Village Manager, but only if necessa to fill a vacancy despite Ym@GFGUS FeGFURFA8Rt 8ftft, or in recognition of outstanding qualifications. B. When any employee previously-emploved.by,theIlage is reemployed,the Village Manager may aLdhorize appointment at a salary step in the range for the class corresponding to that salary,step.which the employee had been receiving upon termination of his previous service. 8.09-Salary Advancements General pay increases may be granted by the Corporate Authorities to all employees when fegrired the -orate Authorities determine,it,is necessary/desirable-to compensate for changes in economic conditions. All other salary advancements shall be in accordance with the provisions of these rules governing performance evaluation. 8.10-Pay Rate Adjustments The following personnel actions shall affect the pay status of an employee in the manner provided: A. Transfer. When an employee is transferred between departments and/or divisions of the municipal government or between classes with the same maximum salary rate,the salary rate of the emplo a will remain unchanged unless the employee's current rate is below the minimum pay rate established forth 1 class to which the employee is transferring. The employee's anniversary date for merit pay increases shall emain unchanged. B. Promotion. When an employee is promoted from a position in one class to a position in another class iaving a higher maximum salary rate, the salary rate of the promoted employee shall be increased tote new minimum or to that step within the new pay range which provides a five (5) step increase-abo-e...the employee's current-step,.incIuding.bonus,whichever is greater.The employee's anniversary date formerit pay increases shall be changed to the effective date of promotion,,.unless-otherwise.approved.by.,,illa9e Manager. 23 C. Demotion-Involuntary. When an employee is involuntarily demoted for disciplinary reasons from a position in one class to a position in a class having a lower maximum salary rate,the salary rate of the employee shall be reduced to the maximum of the new class or by five (5) steps whichever is greater. The employee's anniversary date for merit pay increases shall be changed to the effective date of demotion. D. Demotion-Voluntary. When an employee is voluntarily demoted from a position in one class to a position in a class having a lower maximum salary rate,the employee's salary rate shall be reduced, if necessary, to place it in the pay range assigned to the lower class. The employee's anniversary date for merit pay increases shall remain unchanged. 8.11 -Temporary Assignment to Higher Level Position A temporary salary rate increase may be authorized by the Village Manager for employees assigned to perform the majority-of the-distincruishing-duties of a position in a class with a higher maximum salary rate where such assignment exceeds four(4) consecutive weeks. If authorized,the salary rate of the employee shall be increased to the minimum of the range of the higher class or by five (5)steps,whichever is greater, effective the fifth consecutive week of assignment. The increase shall not be retroactive and shall expire upon termination of the assignment. If an employee becomes eligible for a merit increase during the temporary assignment, any merit pay increase shall be based on the employee's previous salary rate, exclusive of any temporary salary rate increase authorized under this Section. 8.12-Overtime A. Eligibility. All regular, -non.exempt,employees shall be eligible for overtime compensation. Compensation for overtime may be in the form of premium pay or compensatory time off. The Village Manager shall designate the form of overtime compensation available to each class of work in the municipal service, consistent with the Fair Labor Standards Act of 1938, as amended. B. Overtime Hours. Overtime hours shall be computed and paid in increments of one quarter of an hour. Overtime amounts of seven (7) minutes or less in a fifteen (15) minute period shall not be compensable. Overtime amounts of eight(8) minutes or more in a fifteen (15) minute period shall be counted and paid as fifteen (15) minutes of overtime.,All-overtime hours Must their designee. C. Scheduling. employees. Overtime scheduling in all department must be approved in writing by the Village-ManaW Department-Director er-his-designee-.prior to overtim work, except in case of emergency. D. Premium Pay. Employees in classes eligible for premium pay shall be compensated at the rate of one and one-half(1.5)times the equivalent hourly rate of the employee for overtime hours worked. Hours worked on a holiday observed by the Village shall be compensated at the rate of two (2)times the equivalent hourly rate of the employee for hours worked, except as otherwise provided by Section 11.02 of these rules. E. Compensatory Time. Employees exempt from the Fair Labor Standards Act of 1938,as amended,may be awarded compensatory time off on an hour per hour basis for overtime hours worked. Overtime hours shall be noted on the employee's time sheet, however,the accrual of compensatory time will be done strictly for the purposes of record keeping. The Village is not obligated to award those hours in compensatory time. There shall be no compensation paid for compensatory time earned but not taken. Use of compensatory time must be approved by the department director or Village Manager. Use of compensatory time shall not be approved if absence from work will cause impairment to the performance of the department or Village, nor shall compensatory time be used in lieu of sick leave except when expressly approved by the Village Manager. ( 8) 24 8.13-Call Back Pay Compensation for employees called back to work on a regularly scheduled work day,or called in prior to the normal reporting time on a regularly scheduled work day, or called to work on a non-scheduled work day, shall be in accordance with departmental rules and regulations. Where such rules and regulations do not exist, the overtime provisions of these rules shall apply. 8.14-Pay Periods-Pay Days Paydays shall be on a bi-weekly schedule with payday on the Thursday after completion of the pay period. Pay periods shall run from Monday through the second Sunday following. 8.15-Longevity Pav Regulaf Full-time employees shall be eligible for longevity pay beginning with the fifth anniversary of their Oginal employment date. Longevity awards will be presented on the employee's anniversary date according to the following schedule.Time-spent on an approved-Leaye-of Absence-shall,be-deducted.from an.employee's.longevity calc6lation, Pay amounts are subject to deductions: Years of Service Longevity Award 5 through 9 $200 10 through 14 $300 15 through 19 $400 20 or more $500 25 BUFFALO GROVE PERSONNEL RULES CHAPTER 9.00 PERFORMANCE EVALUATION Chapter 9.00-Performance Evaluation Sections: 9.01 Responsibilities 9.02 Employee Performance Evaluations 9.01 -Responsibilities A. The Village Manager shall develop and maintain a performance evaluation program for the purposes of evaluating individual work performance,identifying training needs and employee development opportunities, and for improving the efficiency and productivity of the municipal service. He shal' develop GyrAeFn6 and PNFThese Performance-evaluation systems and procedures shall be published separately and shall have the force and effect of these rules. B. Each department head director„or supervisor who conducts or reviews an evaluation shall be responsible for its quality, consistency, and equity. C. No public disclosure of an employee's performance evaluation record shall be made without the permission of the employee and the Village Manager,except as required-or.eermitted..bylaw. Such record shall ba made available upon request to the employee;to an appointing authority when needed in connection with a potential action for promotion,transfer,demotion, discipline or dismissal of the employee; or to other person when required or per_ mitted-by a legal procedure or if requested by a..prospective-new-emloYer of the-em-loyee ora government agency as part of a criminal investigation or grievance or complaint procedure. 9.02-Employee Performance Evaluations A. Probationary Employees. 1. Original appointees. Original appointees shall be evaluated upon the completion of six(6)and twelve (12) months of service. Original appointees must obtain an evaluation of"Meets Job Standards" or better to be granted regular employee status. Failure to obtain such an evaluation shall result in dismissal or extension of the probationary period as provided in Chapter 6.00.An original appointee shall not be eligible for a merit pay increase until the completion of twelve (12) months of s rvice.., unless.otherwise.a itharized by.the-Village.Manager,, 2. Promotional appointees. Promotional appointees shall be evaluated: a. as of the effective date of promotion; b. upon the completion of six(6) months of service,in the-new.�os.tion; and C. upon,corrrpletinq twelve (12) months of service in their new position. The first evaluation shall be based on the employee's performance in the position held prior to promotion.Any merit pay increase for which the employee may qualify shall be prorated on the basis of one-twelfth (1/12)of the annual merit increase earned times each full month of service in the period of evaluation. Merit pay increases computed under this section shall be rounded upward to the nearest stegWhele-pefseK a shall be awarded prior to making those pay rate adjustments provided in Section 8.10(B). Failure of a promotional appointee to obtain an evaluation of "Meets Job Standards" or better upon the completion of either-six(6) or twelve (12) months of service shall result in the demotion of the employee to a position in the class held prior to the promotional appointment. The salary rate of any employee demoted under this section shall be reduced to the salary rate held prior to pay rate adjustments provided in Section 8.10(B). Demotion under this section shall not change the anniversary date resulting from promotion. B. R�1 Full.Time..Employees. The performance of all Fegalaf full-time-employees shall be evaluated annually using the systems and procedures used by the Village. 26 i C. Part-time Employees. The performance of all part-time employees required to maintain regularly scheduled work hours shall be evaluated annually using the systems and procedures used by the Village. D. Temporary / Seasonal Employees. Temporary/seasonal employees are not covered by the lage's performance evaluation program. Temporarylseasonal employees who are reemployed on a season I basis may be awarded up to a five(5)step increase at the discretion of the appointing authority;provided,however, that temporary/seasonal employees shall not be eligible for more than one(1)salary increase in a twel�e(12) month period. 27 BUFFALO GROVE PERSONNEL RULES CHAPTER 10.00 HOURS OF WORK AND ATTENgANCE Chapter 10.00-Hours of Work and Attendance Sections: 10.01 Hours of Work 10.02 Work Schedules 10.03 Attendance 10.01 -Hours of Work Regular working hours for full-time employees shall be forty (40) hours in seven consecutive days from Monday through the Sunday following, except as noted below: A& Regular working hours for fire protection personnel covered by the Fair Labor Standards Act of 1138, as amended,shall be two-hundred and twelve (212) hours in a twenty-eight(28)day work period. B.G-. Regular working hours for law enforcement personnel covered by the Fair Labor Standards Act of 1138, as amended,shall be one-hundred seventy-one (171) hours in a twenty-eight(28)day work period 10.02-Work Schedules Work schedules shall be determined by department director for employees under their jurisdiction, subject to the approval of the Village Manager. Department directors shall arrange work schedules to meet the needs of the municipal service, provided that all work schedules for full-time employees shall not be less than the required workweek. 10.03-Attendance Regular and punctual attendance at work shall be required of all employees. Employees who fail to observe attendance requirements and procedures for recording and reporting of attendance shall be subject to disciplinary action up to and including dismissal. 28 BUFFALO GROVE PERSONNEL RULES CHAPTER 11 HOLIDAYS Chapter 11.00-Holidays Sections: 11.01 Holiday Observance 11.02 Holiday Compensation 11.01 -Holiday Observances A. The Village shall observe the following holidays annually: New Year's Day President's Day Memorial Day Independence Day Labor Day Thanksgiving Day after Thanksgiving Christmas Eve Day Christmas Day Floating Holiday B. If Christmas Eve is on a Saturday,employees will be given off Friday as well as Monday;if Christmas Eve falls on Sunday, employees will be given off Monday and Tuesday. C. One floating holiday will be awarded each fe@ulaf full.time employee in each calendar year. The floating holiday may be taken as one full day off or two half days off. The floating holiday is noncumulative and must be observed during the calendar year in which it is awarded. Employees must complete six(6) mo6ths of service before being entitled to a floating holiday. Scheduling of the floating holiday shall be at the employee's discretion,subject to approval of the department head director. D. When a holiday falls on a Saturday, the preceding Friday shall be observed. When a holiday falls on a Sunday,the following Monday shall be observed. E. Other holidays may be designated at the discretion of the Village Manager. 11.02— Holiday Compensation A. RBI Full-time_and Part-time Employees. All Fegalaf full-time employees and part-time emploves who are required to maintain regularly scheduled Office hours shall receive their normal compensation for holidays. If a regular employee is required to work on a holiday, he shall be compensated according to the overtime provisions of these rules. B. Temporary/Seasonal Employees. Temporary/seasonal employees shall receive time off without pay for holidays. If a temporary/seasonal employee is required to work on a holiday, he shall be compensated for hours worked at his normal rate of pay. C. Fire and Police. Holiday compensation for fire and police personnel assigned to shift duty shall be in accordance with rules and regulations of the respective departments. 29 BUFFALO GROVE PERSONNEL RULES CHAPTER 12.00 VACATION LEAVE Chapter 12.00-Vacation Leave Sections: 12.01 Amount 12.02 Accrual 12.03 Scheduling 12.04 Payment on Separation 12.05 Holidays Occurring During Vacation Period 12.06 Vacation Leave for Part-time Employees 12.01 -Amount A. Each fe@UlaF full-time.employee shall receive vacation leave credit according to the following sched�le: 1 st partial year and 1 st full calendar year of service: after 1 month 1.0 day after 2 months 2.0 days after 3 months 2.5 days after 4 months 3.5 days after 5 months 4.5 days after 6 months 5.0 days after 7 months 6.0 days after 8 months 7.0 days after 9 months 7.5 days after 10 months 8.5 days after 11 months 9.5 days after 12 months 10.0 days 2nd full calendar year of service: 11.0 days 3rd full calendar year of service: 12.0 days 4th full calendar year of service: 13.0 days 5th full calendar year of service: 14.0 days 6th- 10th full calendar years of service: 15.0 days 11th-14th full calendar years of service: 17.0 days 15th- 19th full calendar years of service: 20.0 days 20th (and after)full calendar years of service: 22.0 days B. Sworn fire personnel assigned to shift duty shall receive vacation leave credit according to the following schedule: 1st partial year and 1st full calendar year of service: after 2 months 1 shift after 4 months 2 shifts after 6 months 3 shifts after 9 months 4 shifts after 12 months 5 shifts 2nd full calendar year of service: 6 shifts 3rd full calendar year of service: 6 shifts 4th full calendar year of service: 7 shifts 5th full calendar year of service: 7 shifts 6th-10th full calendar years of service: 8 shifts 15th-19th full calendar years of service: 10 shifts 20th (and after)full calendar years of service: 11 shifts 30 C. The following positions shall be awarded five(5)additional days of vacation leave credit each calendar year: (4/28/98) Assistant Village Manager Department Meads.Directors Superintendent of Public Works Operations Village Engineer Village Planner Director of MIS Director ofHuman-Resources Buildinq-Commissioner D. The following positions shall be awarded three (3) additional days of vacation leave credit each calendar year: Deputy Fire Chief Deputy Police Chief Golf Course Superintendent Deputy Fire Marshal Assistant Directorof Finance Communications-Man ager 12.02-Accrual Employees shall accrue paid vacation credits on a monthly basis. Vacation leave shall be credited in advance to the employee at the beginning of each calendar year,effective with the second calendar year of service. Employees must complete six (6) months of service before being entitled to take vacation leave,-unless,otherwise approved ryl �� h Unless approved by the Village Manager,vacation leave may not be accrued from one calendar year to anol her-.'::If a.aW . Sho_Id the necessity-of-carry-over vacation,occur,-only-a-maximum_equal-to-one f1-X� times-the-emgloyee;s.annual-v cation accrual at the begmnrng-of the.calendar-xear-will be considered for approval by-the-Village Manager-Ap,roved vacation carrxover balances max not-exceed 10 days-as of July 1 Carry over-balances.m excess-of-10 days -n ...... ..... ....... July 1-shall-be forfeded All,carry-over-hours.must be used prior to the,end-of the-year Carryover balances n.t-used pnor to.the end of the calendar near shall be forfeited. Employees shall not be compensated for vacation leave amed ......... ............... but not taken, except as provided in Section 12.04. Vacation leave shall not be accrued while on leave of absence without pay. 12.03-Scheduling Vacation leave schedules shall be approved by department/division heads,directors-or their designee. Seni rity of employees shall be considered in approval of vacation requests.-Accrued vacation.time..may-be.used,for..... .-rpose of-sick leave only in.the.event.that-an-empiovee-has exhausted-all accrued sick.tirne:. 12.04- Payment on Separation Regular employees leaving the municipal service shall be compensated for vacation leave earned and unused to the date of separation or resignation. Annual vacation leave entitlements at time of separation or resignation shall be prorated based on the number of full months worked in the current calendar year.Vacation leave taken in excess of that earned will be deducted from the employee's final paycheck.,,subject to.the..provision..of,the..Fair-t-abor-Sta-dards Act. In the event of separation due to death of the employee, compensation shall be made to the employee's yee's beneficiary,or estate. 31 12.05-Holidays Occurring During Vacation Period Any official holiday as set forth in these rules which may occur during an employee's scheduled vacation period,shall not be counted as a day of vacation. 12.06-Vacation Leave for Part-Time Employees Part-time employees who are required to maintain regularly scheduled e#fise hours shall be entitled to annual vacation leave based on an amount equal to the average number of budgeted hours worked in a week. Part-time emp�oyees who are subsequently-appointed to a full-time position shall then receive vacation leave credit according to the schedule outlined in Section 12.01 A. Calendar years of service are calculated starting from when the employee was appointed as an fegulaFemployee. (4120/98) 32 BUFFALO GROVE PERSONNEL RULES CHAPTER 13.00 SICK LEAVE Chapter 13.00-Sick Leave Sections: 13.01 Amount 13.02 When Taken 13.03 Accrual 13.04 Medical Certificate 13.05 Light Duty 13.06 Family and Medical Leave 13.01 -Amount Each fegulaf full-time,employee in the municipal service shall earn ten (10)days of sick leave with pay credit annually. Sworn fire personnel assigned to shift duty shall earn five (5)shifts of sick leave with pay credit annually. Regulaf Full time employees shall accrue sick leave at the rate of five-sixths (5/6) of a day for each full month of employment. Sworn fire personnel assigned to shift duty shall accrue sick leave according to the following schedule: after 2 months of service, 1 shift; after 4 months, 2 shifts; after 6 months, 3 shifts; after 9 months, 4 shifts; after 12 months,5 shifts. Sick leave shall be credited in advance to the employee at the beginning of each calendar year, effective with the second calendar year of employment. Sick leave shall not be accrued while on leave of absence without pay. 13.02-When Taken Sick leave with pay will be granted for absence from duly because of actual non-work.related personal illness,d ability bodily injury or disease,exposure to contagious disease,to care for an ill or injured member of the employee's immediate family when the employee's presence.is.reguired,or to keep a doctor's or dentist's appointment,.which-cannot-be-sch$dA.0outside-of the employee'sworkinq.hours.Additional condfions and further discussion about the use of sick lea can be found in Section 13.06 of these Rules under the Village's Family and Medical Leave provisions. Sick leave shall not be granted in cases where regular or disability retirement has been approved, or for absence due to injuries resulting from employment in a position other than that held in the municipal service. Employees injured or sustaining a serious health condition in the course of other employment shall may be eligible for leave of absence witho�t pay. ( 9) When an employee finds it necessary to be absent for any of the reasons specified herein, he shall report the facts to his supervisor. An employee whose work requires a substitute for a particular shift assignment is required to give such notification one (1) hour in advance of his scheduled starting time. All other employees shall notify their supervisor within thirty(30) minutes of their scheduled work day or duty tour. An employee is responsible for making a daily report thereafter for the duration of the illness,,.injury,_,-or-dis! fity. A medical certificate may be required by the department director head for any absence. Subject to the-standards-of the-Fair,Labor StandardsAct,failure to comply with the provisions of this Sectio shall result in denial of sick leave,-and.may result rn disclplme-u ..tq.-aDdJncluding-dismissal. Three consecutiv days absence without notice shall may result in dismissal. 33 13.03-Accrued Sick Leave Regular employees may accrue sick leave to a maximum of one thousand-six•-hundred (1 600).hours. Sworn fire personnel assigned to shift duty may accumulate sick lea a to a maximum of eighty one hundred f 100)shifts. ) G. (I.) RefiFiAg employees who have Gempleted 20 OF MGM yeaFs of reFv*re, at learA 10 years of m0hin-hhave been n-entinue-Us, and FeaGh the age of 50 by the date Of F9&9ment, aFe eligible to establish a 6*Gk leave payout aGGGuA is (2.)AR 81=12A applies the value ef aGGFUed siGk leave to the paymeRt of health GUFFeRtly OffeFed by the VRediGalillage, vait+e a# Ie leave sl}all used mca--the-haarJy? agf1 �{owt -------------•--.........---------------...............------------.............------------ .... paid t �pioy avio eiigibl .far tkiLF? :prgar :-Tie value ►►i be= t�rined ors aea }yas+s; (3.) EMPI Agible to apply up to 0 a ng on the , 0 I=A66tlan -004- 0 0 0 0 27-04 0 0 2g0/, 0 0 2" 0 0 0 0 3"0 35-0,4 Should the value of aR empleyee's aGGFued URused 6iGk leave, based eR the fGFFRular, above,exa-eed-the maximum Gent0butien allewedinte the SLPA,the empleyee shall be paid the diffeFeRGe between the maxknum GLPA GOnt0butien and the value of hiS aGGFUed unused siek leave as d8teFFniRed by the above stated fGFMula. 0 ef the maximum possible siGk leave aGGumulatien. Thus,the value of 0 2-1-PA.. If Employee APS F8@u!aF hGUFIy Fate is $22.112 the value 8f h8F unused 6iGk leave would be $9,043, If. the D, The SLPA will pay AG '966 than obUt RG FnGF8 than 95%, employee'speFGenta@e of the SLPA YAII be applied to the tS to the Wlage'6 payFell depaFtFnent. Qualified expenser,aF8 these that aFe GGnsideFed eligible _,Rd_A_r thg-Winge's health + SepteMb9F, to the employee, and not a 118-A-Ith Gaffe PFevideF. and NevembeF. ReembuFsernent will eRly be made V 11 o 'i'L, F „i., s based eff err �„pl. benefitsg beefits disefiw�ateff F h L.d the ,lo 34 QRGe dUFWig-any FelliRg twelve (12) GGAtAUeur, menth peded, aR Mpleyee Whe haro GOMPlet8d the iMFA8WiateI pFeGeding A;Rlye(12) FAqAthsefGeRtRueusempley Rt Wthout usiR@ aRy SiGk leave may WAWA UP tG GiAeBA (16) heuFsefuRusedsoGkdayr&tesi)deeR(16) Mum eWa YaGatieR time,OF th9 equivalepA iR pay at the empleyee'S FegUla StFaight time hGUFIy Fate. DaYS GORVeFted te vaGatiGR OF the pay-equivaleRt aFe subtFaGted ftem the empleyee's- aGGFUed riGk leave balanGe and aFe Rot eligible fGF the SLPA. Rgqqn.q.12Mp q ......D )..Plan. .1gy .,�avi q ( ............ ib!e.to..r).a.rfi.cir)a.te.i.n..an..e.m.r),I.o.yer§p it a RIA� . ........... ...................... ..... ....... ......... �EMp .!yj�!�ir.accru d sick leave based on the following table: .1gy apply ................q............................................................................................ Percent af-1:fi40.Hours Year.s.'.o.'f'*S"e.rv.ice and *....A. a..e a-t..Retire m�.e�nt 20 years of service and * "" years gt.@ q iTvears seviceand 5054 years.qtAq ........... age-at 55% , 22 vears of service and 50-54.yq�qjfintAq ........... .j2..at..reti.rem.e.nt 60% .................................................................. .... ......retirement... 23 years-of service and 50-54 yA@ja.qtAq ........... .1�..at..rplire.m.e.nt. 65% ................................ ....retirement......... ........... .....y years ....................................g@tE-�.12f.s.e.rvi.ce..a.nd..5.0-54 years of age at retirement 70% a5y ............. ....... .......... ........... .gqE�i.!2f.se'ry.i.ce.p.nd'.5.0-54..v.e.a.rs..o.f..aa.e..al..reti.rem.e.nt 75% 80% ?6..yqptm.j2f.se'ry1qe.and"5.0-54..v.e.a.rs..o.f..aa.e..at..re.ti.re.m.e.iit. ........... 85% ;zLyggta!±§�grvice and 50-54.y�ja.qfAq!�.at retirement ........... ................................... age. 90% 2LYg�ptn!±service and 50-54..v.e.a.rs..o.f..aa.e..at..reti.rem.ei2t, ........... service. ............and ....*........... ........ ... ...... ....retirement.. . 95% Z9..ygfrs.j±service and 50-54 vears of aae at retirement .......... IQ..y ................................................................................................... iggIN years of 55 y . g�.at retirement ............................+ qqE�j±gq ............................. The Retiree Health Savi!jq§,.(BjAQ.R!9qj.WiII be..ad.mi.nistere.d..bv..the..I.C.MA..Ret.i.rem.e.nt.Co.rDora.tion..a.nd.wi.l.l. .........administered-by.... ....... .......... ....... ...................................... ............ at!gA.Pjmplqygg-�i.to.Acc'umulate assets in 0rj�rt"O***... medical and other eliciible ext)enses in retirement. The ............................................................. .............................................................PAY............................................................ for an RHS Plan is currently gijss.y.ed..by..ftt.jqjgUa1 Internal.-Revenue. Service which allow emr)lovers such,as the Villacie to..e.sta.b.i.i.sh.su.ch.pli[i�i....T.he.r).rov.isio.n.s..o.f.th.i.s..Pi.a.n..wil.l. ...................... .. .............................................................................. .......... .......... Retirement. . .......................... ....... .. ........ ..... be governed ..The documents Corporation .................................... collectively comprise the VantacieCare Retiree Health.Savings Plan. By Internal Revenue Service Code,the collectively comprise..............................................................................................I....................................................................................................... -time Villaqf� Wj@jq .................................... .... ............................................. for the members of the Fire Union and for-all-other full .................................................................... At a minimum,the Villa e.wil..gpp jQyg�q's RHS ..q.........! ..!.y.l�g.va.l.u.e..of.ac.cru.e.d..sick..I.e.ave..(D.er)osit.Val.u�)..in.to.an..e!np ................ .... .............. ..the ..... . .pia.n..account. . ...a.t..retirement. .... ...1y..1t)g.je!2tire value of accrued sick leave.to their Plan ........................................................................ ............................. ... ... ...Employees. account based on the following. .formula: Dei)ositVal.ue.=..N.u.m.b.e.r..of.s.i.ok..I.eay.e..h.o.u.rs..(sh.ifts)..x..h.O.Li.rlv.do.11ar ............................................................ .... ............................................. Mal.ue, The dollar value shall be eaual to the lowest-hourly.rate (which includes Perfor.mg.n.c.e..B.o.nus)..t)@.i.d..to...all, ............... ...*......*"***......*.......... .......eligible.........*........****........... ................. ...... ...... part icipate the Plan as of January 1st for the calendar vear in which the ............................................................................................................................ be*'ar')"r')'Ii*ca... e hourly rate.yalue ....................................... shall.be disclosed to all Village.g�Mpliiyg�t§.,after.i!.is..c.al.cu.1at.ed..for.t.h.e..c.urre.nt.v.e.a.r. . ... calculated-for ..................... ..... ........ On an annual basis hour days of unused sick time for deposit into their Plan account: r)rovid' 1�gj�gy completed the ...........q1"".'..'.'***................................................................................................................................. ................ ........... last calendar year_of work without using any sick leave,-On-an-annual basis,emp.jQyqes.wj I be able to cony rt .............................. . .. ..................................................................... . ..... .. ........................ . . ..........................................g... unused sick time for deposit into their Plan account;providina that thev have .......................................................................... ................................................. !p�gMp y g ... ... .......... .1g.ted..th.e..Ia.st.ca.l.e.n.d.a.r.ye.g.r..o.f.work..w.ith.o.ut.us.i.nci..more..t.han..one..(I.)..giq PL .. f.si.c.k.le.ave.. Qay§..gonverted for deposit into the Plan account are subtracted from the-employees sick leave ................................... ............*........* deposit ***........*"*'**...........*"'**'**............account **'**are- ***..............*........**from, ...leave....or paid directiv to the emr)lovee. balance Conversion of the unused sick day shall not be into vacation....................................................................employee ................................................................................................................................................... The value of the conversionshall.be ecival to the employees daily wage.and not limited to the.mqp�.mtq ned ........ .................................................... ... .. ..................................................................I............................................................ to the,retirement fUndina value calculated above. ............. ................................................................................................ 35 13.04-Medical Certificate A medical certificate when..required by a department head director.-or.division.-director-shall consist of a written statement by a qualified physician indicating: A. The employee has been examined by the physician during the period of absence. B. The symptoms observed or measured by the physician. C. The stated diagnosis and medication and/or treatment prescribed. D. The dates on which the employee is expected to be physically incapacitated from work. 13.05-Temporary Light Duty A Rill-time feQwlaF employee who is eligible for sick leave or occupational injury leave may be required or volunteer to return to work for an available temporary light duty assignment. Light duty work shall be determined by the department head director in consultation with the employee and the employee's physician. An employee on light duty may be assigned to work in any Village department. A light duty assignment shall not exceed sixty(60) calendar days and may be terminated by_the Village,prior o that time limit; unless mutually agreed upon advice of the employee's physician and a Village assigned and paid physician, ician, in consultation with the department director head,temporary light duty may be extended. Nothing-herein-shall-be-construed.to.reguire,the Village to create-or-maintain-a light duty.assignment-foran-em loyee, Employees will only be assigned light duty assignments when the Village-determines that the need-ex.sts.and_ my as lon-q_.aasuch need-exists.. 13.06-Family and Medical Leave(442M8) Pursuant-to the-Family-and-Medical-Leave Act-of 1993,the Village shall.grant-up-to-twelve-weeks-of job_.pr.-tected .............. -- unpaid leave within-a twelve month.period to,an-eligible employee for one or snore of the.followi.ng,reasons. the-birth-and care of the-emploYee's.child..{exprres.l2-months-after delive►�r)t the placement of a-child-with.the-employee for adoption or foster care {expires 12-months-after placement); the,care-of the-employees spouse,,son,daughter,-or parents who has-a ser.ous.health condi...on_.,or a_serious health-condition-that makesthe-employee unable to.-perform,his or-her job. A. Procedures An--em-playee,must-notify his/her-department.director-of-the.need,fora-Family-&-Medical-Leave-of A.se {FMLA�-The employee must complete.a-FMLA Acknowledgment of,Responsibilitles form and-subml it with appropr,ate-docurrentation•�see,Sect�on.E)_to-request and-obtain approval-for a FMLA Leave The....Medical Certificate must besubmitted-by the emplgYee,to the-Director of Human Resources-within-1-5,calend. r days of the.employees receipt of Acknowledgment of-Responsibilities form_, B. Provisions 1., Time Allowed An-eligible employee is entitled to up to 12~weeks.FMLA-Leave-within-a-calendar near from J nuary 1 to-December-31- Leave--taken-to care-for-a-newborn-or-newly.Dlaced,child-must..be-taken..continuously..._-nless otherwise agreed to by the VillageL inwhich case leave maytaken in increments,of one fu l.work daY.-Married couples,-both who are-both employed,by the Village,will-be entitled to-a-coiribi.. d total of 12 weeks to for a-newborn or newly placed child. ................ The.V Ilage-will exercise-its-right to time due to.iniury on orduty-or sickness-a- FMLA and will deduct that time from the employee s-12 week-entitlement, 36 2., Job,Benefits The,Villa ge requires.that.its.empiayees use.all.available.vacation,.sick.d.a s and.holidays w ile.off on FMLA.Leave., .............. If.an.eligible.employee_express the.desire to take temporary_disabilityleaye through URF,.if ligible applicable.,.mstead.of first.exhaustiM their vacation bme they may.do sa They must follow... RF°s policies in.applylnq for.dlsabilrty.benefts..Temporary.disabilitty.eave will_run concurrently with FMLA Leave. The Village.will.maintain the.employee°s.health.coyerage.as.if the employee.was.continu___.slx.in seryice.,for the.duratron.af.the leave An employee who.... is.maiclnq necessary health ins .ranee payments.pr►or to the leave must continue to.make.such payments vvhile.on 1eave.or.au horize appropriate payroll deciuctions.upon return; C. Eligibility To be eligible.to FMLA,.an.emplayee,must have.warked for the.Village:.l�.at teast.12.months(need ..ot,be .................... consecuttve),...q... ,atleast 1.,250 hours.m the.pnor.12 months Timeis calculated.on actual time..,.. rked; ................... not time paid but.not worked nor unpaid.t me, ..................... D. Notice ...... ............... The.ernployee.must provide_notice.of.**islher intended.FMLA.Leave,or.need.to,be.off for an cru ,lifving reason as.soon.as possible When leave is foreseeable,the employee must.aive.at Ieast 3Q days a Vance ... ........ notice and complete the_FMLA.Acknowledgment.of Respansitilibes.form If.a.30 day notice is no...p,.,sibie, ........................ then employee_must provide notice and complete the FMLA Acknowledgment of Responsibilrties f..............s soon as practical it a usually within in.one,or.two.business days,from the need for the.leave.be.............. .............. knawn.to.the.employee}: If.the,employee fails to provide.a 30-daynotice.when..FM LA.leave is foreseeable.and the.Viilage.need...extra time to prepare for.the�eave,,the Village maydeny leave.for,up to 30.days from.the date.it was re,.eived .................. notice. Failure to provide notice_and.complete the Acknowledgment of ResponsibiIities.form.as.require ,may, result in discipline, ................. E. Documentation ..... .................................. Type of leave Documentation,required 1; Birth.of employee°s_child Birth.Certificate. 2. For mother.s_prenataI and„postnatal.care Medical,Certificate ..... .......................... 3.; Placement_of a.child with.ernplayee for Certified.legal,record.ofplacement adoption.or.foster.eare 4; Care for.employees.spouseLsontdaughter Medical.Certifcate. or parent with a serious health conon 5; Serious health.condition which makes Medical_Cer..fcate employee.unabie to,.perforrn his ar.her..iob 37 F. Deadline for.pLq��td�gg.Aljqumentation ............................. The I of - .. ........ .... ............. .... .. ..... . ...... ... . ................................ .................L... ... .y m. ..a n Reaggr9fMwithin 1 calendar s.The Medical Cerfifgale must.be. . .with.n.15 day�.qtrg�qiV .... . . . . lea)q until it receives the Cert .cate. employee fails to_submlt If the employee it gjmg ........timely manner, IM. Y deny the employee's request for yt. IN A T!MELY MANNER_MAY.RES LT..I.N.DI.SCI.P.L.I.NE. The Village.rngy.Etq periodic qi g.Xg p . gy gI.ENA�j.i.n..g.h.is.../.h.e.r..s..t..a...t. s...a...ndi[Itgatim.to return to work. .G., Employee.Equipment ....................... al!.Ag2pse.stipu .t ..!gy Ar .gg§..q ....... ........................... jqp .9i on.FMLA Leave fo .1 n t 30 must return j!jg:k�.p yLqq!�ip. . gt.�q!2MIng Mq.........................................U?...q .#jg:kEAgp.@,,tment .jtgg o th !9 terwi g jI.Agy qfg�qj�gj�ffiggtive Agy Uj2 a§s ......... director. Secof!qgry.Emptoy gal jE[jqAqgg)gN.i any n !2 2ff�jjt fM Lt@ without mEgaa.ygiggas ingat n !pg t while. LA Leave .without emplcy g!j! of„the Village .may...[gq&jn...te.rminatign Emp1m.e.s...m.ust...f9tj!j2A...@PPR9�9b!P...a@22............................. .... ......... ........... ... ...... .......... 1. Reinstatement .................................. A!jy.AMp jqyeg.jgtqEni from FMLA Leav for his orher.ow illness.must obtain a release to return t).w rk ....N........................................g�..................... .. ......!2............................................................................................. from. or her. . . . . .o..w......n.p Ay ian. or n.equ valent original.posi ................. ................................ .......to......A....... equivalent.....p .doAqyg�.g[jyj�Mp!pygj...n....t.h.e....t..c.D.....1..0% posrtion month of ail,salaried I restoration if necessary to avoid su q gyqqs ....... ...................�0.1� ........................j�......... .......................... inj.g.y..to.th.e..V.i.i.laci.e.. . ..........Village, A!1.emplgygg.tg§,.!Ig..qEgo�tgE.fLg.ht.1g.lein.statg�ment..t.han..i.f..th.e..e.m.t)l.oN!�e..h.as..b.een..co!lt!nuou.s.i.v..e.m)loy.ed .............. ........... ......... . ...... .......... ... ....... .......... ..... .......... .. ........Dyed during d. J. Discioline .................... NO E..MPL..OYE...E..S...H. A..L..L.BE....DIS.CIPL.I NED.F.OR.TAKING....ANA...P. PROVED.FMLA.....L....EA VE. .....HOW.....E.Y.. . VILLAGE.MAY.DISCIPLINE AN ...'..T...... .i...E . . . . . ... ENTS ND/OR INTENT OF.THE EMLA, ABUqE.OF.FMLA LEAVE HER.VIOLATION.0 : THE VILLAGERULES.AND.PROCEDURES. E!2!iff. Qualified eFnplayee6 shall be gFaRted leave und9F the PfGViS9GR6 Of thS FaFAily and AcleGal Leave f 1993 (r-M6A). This leave YAII -----;Ie Lip to twelve weeks Of jOb pFeterAe4abr,8F1G8 ffem weFk duAng a bNelve FRORth P8Fl9d f9F the fGllGVARg MMOIY� Feasew-. To GaFe f49F the empleyee'6 rhild a biFth, OF plaGemeRt fGF ado—Jen fG6t8F-Gasej Ar whe has s a T-e GaF8 fGF the empleyee's immediate family me e. ..... 1.as a eAeu health Gandifien TO GaF8 Asedour,health GOndifiGn that maker,the empleyee P848-FAI hiS OF 1--- j-b. 91405bility. WeFt!48 Empley;-elz whe hAVA-19-eeF1 employed by the Village fGF at least-one (4)yeaF and feF 1,250 heUF6- twelve RwRthr, g the leave,sha4 b8 @Fanted-family and meddic-al leave. 38 11 11 ofi1 1 1 1 11 11 1 W. s F IIII An ernpleye9 FAU6t PFOVIde the'A"I at least thilY days advanG notiG befGFe FML.A leave is to begin. If LA leave GOAtiRuation of Health BeReffts An employ the date the employee doer,pFov*de netiGe. ng the s health tnue MR fits hall b maintained by the Village lsa- te-be rnaia#aiFied-�fflder�tM: n��oagor ,,. totg¢: �E Aps"Gatiea-#f - 6#ild-saw „have:afe eligible-#eF e}i ta�� weeks of uRpaid leave; 1 afld An 1 6 entitlement to leave a eXp1Fe6 al MeRth PeFied beginning OR the date of the beFth OF plarement. III shall Rot 138 gFanted OR an bas;6-. Serieas health se SeFuea6 health GiOndifien of the em otheF empleymeRt on whieh Oa6e uRpawd FIVILA leave shall apply. if the employee exhausts-an-g-rued s4Gk leaye GFedet leave GF9&may apply-. 39 An 8FRPIGY88 F8tUFRlAg fFGF:R FMLA leave shall be eAtftled tO MempleymeRt tG the same posifien the empleyes held when leave WOW, OF tO aR 8qUWISRt posWien vAh equivalent benefft, pay and Gth8F tSFFAS and Gendifiens 9 empleymaRt 40 BUFFALO GROVE PERSONNEL RULES CHAPTER 14.00 SPECIAL LEAVE Chapter 14.00-Special Leave Sections: 14.01 Approval Authority 14.02 Bereavement Leave 14.03 Court Leave 14.04 Voting Leave 14.05 Military Leave 14.06 Military Training Leave of Absence 14.07 Leave of Absence Without Pay 14.08 Occupational Injury Leave 14.09 Absence Without Leave 14.01 -Approval Authority A department director may approve requests for special leave as defined hereinafter in accordance with procedures established by the Village Manager. Unless otherwise provided in this Chapter,employees with six(6) months or less of service shall be eligible for special leave without pay. Employees with more than sic(6) months of service shall be eligible for special leave with pay. 14.02-Bereavement Leave Bereavement leave sW may be granted for a maximum of three (3)working days to all fegulai,full-time oart- time employees and fora maximum of one (1)twenty-four(24) hour shift to sworn fire personnel ................ assigned to shift duty, in the event of a death in the immediate family. In extenuating circumstances,the Village Manager may approve leave in case of death of other relatives not included herein. When-a-death-occurs in the immediate-familvof an-emploxee the individual-department-may send flowers or make in lieu of flowers in the name of the Village of Buffalo. ........ ........ ......... ..........t Grove,-Any-additional.flowers-or-contributions-from_the department or from individuals will-be Bane on the basis of individual contributions and not from budgeted funds- 14.03-Court Leave A feguJar-full.time employee subpoenaed as a witness in a civil or criminal case, or selected to serve on a jury M y-aha4 be granted paid leave during their absence: provided, however,that they- govide_the department-director with-a-certificate-evidencing that they appeared-and served-as,a..juror or submit -- .............. l.go0 ,of his-subpoena if a witness and remit to the Village-any juror-or witness fee in to receive ray ay -............................ .. .................... for such jury service-and-related travel-expenses,All payments provided by a court or..party for jury or witness service shall be turned over to the employee's department director_head within-two.(2}-weeks-of returning from the leave. The payment-shall be transmitted to the -Assistant Village--Manacrer./Director of Finance and BR8FaI .. ............... fe ces-for deposit. An-employee-may not.be.oaid-for-any..such.hours the employee°s testimony relates to-any-casein-which the employee is a plaintiff or claimant Once,. the employees testimony is complete, he shall return to work for the-remainder of work shift unless otherwise_.instructed-bytpe Village:. 41 14.04-Voting Leave Full-time_Regulaf employees who live at such distances from the Village or who work such hours as to interfere with their voting in federal,state, or municipal elections may have two (2) hours off with pay for the purpose of voting. Requests must be submitted to department heads director-at least 3,business,deYs prior to the election. .Where practicg!!Jeave must-occur-during-the-first 2 hours of the employees-shift, 14.05-Military Leave A. Eligibility. Regulaf Employees who have been eFspleyed by the Village fGF at least one-(!)yeaF PFeseding leaving the service of the Village for the express purpose of entering the active uniform service of the United States during a national emergency,drafted into such service or employees subject to compulsory service who voluntarily enlist, shall be granted a military leave of absence without pay.in,accordan e-with applicable law. The term"uniform service"as used herein shall include the Army, Navy,Air Force,Marine Corps, Coast Guard, National Guard and all auxiliary branches of said services in which either men or women shall be called to service, but shall not include services as civilian employees of any of the services. The term "national emergency"as used herein shall exist during such period as determined by the Federal government. B. Reemployment. An employee returning from military leave shall be entitled to reemployment benefits in accordance with applicable law. applies 4OF Feei:npleyMAt WithiR niRety(90)days of t fminatioR of acAve URufGFFn 69PAG8. in the event that the C. Salary. An employee returning from military leave may be reemployed at the same rate of pay he had attained.,.plus .any cost of livinq.,adjustments,.if-applicable when granted a military leave. Any employee reemployed shall be eligible for a merit increase upon completion of one (1) year of service which shall include his time between his last merit increase and the date military leave was granted to him. B. Disposition of Vacation and Sick Leave. An fegulaf employee who leaves the municipal service directly for such military leave, may elect to be paid for any accrued vacation as he may be entitled to if he were actually separating from the Village service. His decision shall be noted on the personnel action form effecting the leave. If the employee elects not to be paid for vacation leave, then accrued vacation credits shall be reinstated upon return of the employee.Accrued sick leave shall be reinstated upon return of the employee in either case. 14.06 Military Training Leave of Absence A. All full.time.fegulaf employees who are active members of the National Guard, or the United States ..rmed Forces-may-Reserve ,shall be entitled to a leave of absence from their respective duties,while em toyed under the orders of competent authority on active training duty,duty with troops,field exercises,or instruction for a period not to exceed fifteen (15) days in any one (1) calendar year. The employee shall be paid the difference between his active duty pay and his regular salary for scheduled workdays or shifts occurring during the leave of absence..ln-order to-be_eligible forthis.benefit,the.employee,must presenttheir-supervi.._.r.with a-copy of their military,earrnnq report within twenty.„f20j tJusmess days.of ret�rrrnnq to duty with the Vi lager B. Full.t Mq Regulaf employees required to attend monthly training sessions which conflict with their normi d work schedules shall make such arrangements as necessary with their department director to fulfill their job obligation. C. Full-time Regulaf employees called to longer periods of active duty,such as in times of national emergency, shall be granted leaves of absence without pay. Reemployment rights shall be those provided in Section 14.05 of these rules. 42 14 07-Leave of Absence Without Pay A. RegulaF Full-time employees may be granted leave of absence without pay for personal reason when recommended by a department director head and approved by the Village Manager for circumstance which are deemed reasonable by the department director.*ead and Village Manager.-The Village-Manag r-shall establish-the.terms and_conditions-of such.ieave.; B. Requests for leave of absence without pay must be submitted in writing and shall specify the reasons for the requested leave. Leave may be extended beyond that originally approved, but in no event shall the original leave and any extensions exceed twelve (12) consecutive calendar months. Requests must consider the possibility of part-time employment with the Village during the leave period. C. An employee granted a leave of absence without pay may keep his life and health insurance and FetireFRent plans in full force during his leave by arranging to pay the premiums during the period of his leave. Failure to make such arrangements, or regularly scheduled premium payments.at the_beginning-of each..month,will result in cancellation of the benefits. If a benefit is canceled,the rules and regulations of the carrier shall apply when the employee returns and seeks such coverage. D. An employee's anniversary date shall change to the date of when the employee returns from leave. E. Employees requesting a leave of absence without pay must be aware that any position may be eliminated or substantially changed;therefore,absolute assurance of reinstatement cannot be given.However,the illage will consider attempt to placing the former employee in a suitable position at the pe ,to.be determined by.the-Village. F. Employees returninq,from-a leave.of absence.without pay will.return at the-same.rate-of pay-held-at t e time the leave commenced,includma any cost of living adiustments if applicable,,unless substantial.chanq In the ....... ...... ,position-or.piacement in-another.position-has_occurred., G. Failure of an employee to report for duty within three (3)working days of the expiration of leave shall result in termination. 14.08-Occupational Iniury Leave Any employee who sustains an on-the-job injury shall immediately report such injury, regardless of severity, to his immediate supervisor. The immediate supervisor shall prepare required reports of such injuries as soon as practical following notification by the injured employee. Employees injured on the job are covered by the Illinois State Workers Compensation Act. This law provides specific benefits. It is the policy of the Village to provide compensation to an employee injured on the job which,together with worker's compensation payments,equal the full salary of the employee, until the employee becomes eligible for other disability benefits, pursuant to the Public,Employees...............................isilit t .................... Supervisors shall be responsible for the investigation of accidents or injuries involving employees assigned to their work unit. Every effort shall be made to determine the causes of accidents or injuries and take.preventive measure taker} as appropriate. 14.09-Absence Without Leave I Any unauthorized absence of an employee from duty shall be deemed to be an absence without pay and may be made grounds for disciplinary action,,up to-and.including-dismissal by the department director head. In the at}sence of such disciplinary action,any employee who absents himself for three(3)or more days without authorized leave shall be deemed to have resigned. When extenuating circumstances are found to have existed, leave may be granted retroactively upon recommendation by the department director head and approval by the Village Manager. 43 BUFFALO GROVE PERSONNEL RULES CHAPTER 15.00 HEALTH AND LIFE INSURANCE AND RETIREMENT PLANS Chapter 15.00-Health and Life Insurance and Retirement Plans Sections: 15.01 Health and Life Insurance 15.02 Retirement Plans 15.03 Continuation of Benefits 15.04 Continuation of Benefits Upon Retirement 15.01 -Health and Life Insurance Full-time Regulaf employees will be enrolled in the Village's group life, dental, and medical insurance program. Eligible dependents will be enrolled in the Village's medical and dental insurance program. (4/28/98) 15.02-Retirement Plans Full-time Regular employees will be enrolled as a participating member of an appropriate Village retirement plan when eligible. ar,a GOndifien of empleymepA-. 15.03-Continuation of Benefits(COBRA) A. Under the provisions of The Consolidated Omnibus Reconciliation Act of 1986 (COBRA),employees and their dependents may elect to continue their group health insurance coverage upon the occurrence of one or more of the following qualifying events: 1. If an employee's employment terminates for any reason other than gross misconduct; or 2. If an employee's working hours are reduced and he/she is no longer considered eligible for coverage under the Plan; or 3. If an employee should die; or 4. If an employee becomes eligible for Medicare and his/her dependent(s) is no longer considered eligible for coverage; or 5. If an employee becomes divorced or legally separated from his/her spouse; or 6. If an employee's dependent child no longer meets the definition of an eligible dependent under the plan. B. The employee or dependent is responsible for notifying the Village that one of the qualifying events has occurred and the employee or dependent may be responsible for paying up to 102% of the premium as provided by law. C. Generally,_coverage may be continued for up to eighteen(18) months...The employee and dependent() have up to sixty(60)days from the date that coverage would end, due to the occurrence of one of the qualifying events-mentioned-above,to inform the Village that they wish to continue any of the group health behefits. D. Continuation coverage may extend from 18 months to 29 months for an individual who is disabled (as defined by the Social Security Administration) at the time of termination or based-upon-a.reduction of hours, pii vided that individual has given notice of the disability within 60 days of the Social Security determination and requested the extended continuation period before the end of the first 18 months. 44 E. COBRA also provides that continuation coverage will end for any of the following: 1. the cost of continued coverage is not paid on or before the date it is due; or 2. the covered person becomes eligible for Medicare; or 3. the covered person becomes covered under another health care plan; or 4. the plan terminates for all employees. 15.04-Continuation of Benefits Upon Retirement Under the terms and conditions of the Illinois Pension Code,eligible retired employees and their qualified dependents may continue to participate beyond the time limit as provided under COBRA, at their own expense, in the Village's health insurance program. Eligibility to paFfiGipate In the health iRSUFanee plan shall GGRtiRue unlese the empleyee 06 8ligible fGF 1ASUFaRGe und-Aff Eligible dependants may maintain ..........................................if they co to be_eligible.at the time the retiree,becomes-eligible.for.Medicare-coverage. 45 BUFFALO GROVE PERSONNEL RULES CHAPTER 16.00 SEPARATION AND DISCIPLINARY ACTIONS Chapter 16.00-Separation and Disciplinary Actions Sections: 16.01 -Resignations 16.02-Termination 16.03-Return of Village Property 16.04-Discipline 16.05-Disciplinary Actions 16.06-Reduction in Force-Layoff 16.07-Retirement 16.08-Exit Interviews 16.01 -Resignations Any employee who is in good standing may resign from the municipal service by presenting his resignation in writing as contained herein. Department and division directorsheads must present notice of resignation no less than fur(4) weeks prior to its effective date. All other employees must present such notice of resignations no less than two (2) weeks prior to its effective date.Resignations shall be promptly forwarded to the Village Manager. A resignation may anly be withdrawn by the employee at any time pOOF tO the effeGWe date with the approval of the Village Mana er and department director.head. 16.02-Termination Employees may be discharged for cause, OF WkhGUt pFejadise due to unsatisfactory performance,violation-of illage rules and regulations,inability to perform-the essential iob functions with without reasonable accommodatio-,,lack of funds, curtailment of work,orany-other,reason deemed sufficient by the Vlllacte 16.03-Return of Village Property Employees separating from the municipal service for any reason shall prior to separation, return all Village-o ed or leased property and equipment in his possession and repay any-outstanding-debts-owed to the Village( o -..pater loans. The Gest Of FepIaGiRg OF FepaiFing aRy Remr,lost eF damaged vAile the possession of the employee shall be dedweted fFeFn any pay and benefft held by the Village. 16.04-.-Disci e Standards of Conduct It shall be the duty of all employees to maintain high standards of conduct, cooperation, efficiency, and economy in their work for the Village. Department directors heads and supervisors shall organize and direct the work of th4r units in a manner calculated to achieve these objectives. Whenever conduct of an employee falls below a desirable standard, supervisors shall ,generally point dut the deficiencies at the time they are observed. Corrections and suggestions should be made in a constructive and helpful manner in an effort to elicit the cooperation of the employee. Any action which reflects discredit upon the municipal service or is a direct hindrance to the operations of the Village government shall be cause for disciplinary action_,.up to-and.includina-dismissal. Circumstances constituting masons cause for disciplinary action include but are not limited to the following: 46 BUFFALO GROVE PERSONNEL RULES CHAPTER 16.00 SEPARATION AND DISCIPLINARY ACTIONS A. The on duty use or illegal handling/possessing of alcoholic beverages or controlled substances. B. Adjudication of guilty of a crime involving moral turpitude or infamous or disgraceful conduct. C. Offensive attitude, conduct or language toward the public or toward Village officers or employees. D. Incompetence, negligence, inefficiency,failure or inability to perform the duties required. E. Intentional damage or negligence in the care and handling of Village property. F. Violation of any lawful and reasonable official regulation,departmental rule or a superior's directive amounting to an act of insubordination, or resulting in loss or injury to the Village or to the public. G. Commission or omissions of acts unbecoming an incumbent of the particular office or position held. H. Willful violation of any of the provisions of the.personnel,rules,,Villagp ordinances or any administrative regulation of the Village. I. Inducing or attempting to induce any officer or employee in the municipal service to commit an illegal act,to act in violation of any lawful and reasonable departmental or official regulation or order, or to participate therein. J. Solicitation, receipt or participation in any fee, gift, or other valuable thing that is given in the hope or expectation of receiving a favor or better treatment than that accorded other persons. K. Use or attempted use of political influence or bribery to secure advantage in an examination or promotion. L. Failure to pay just debts due or owing, including taxes, licenses, or fines due the Village, or failure to make reasonable provision for the future payment of such debts,thereby causing annoyance or embarrassment to the Village,the employee's supervisors or embarrassment to the municipal.service. M. Absence from duty without leave. N. Excessive use of Village telephones for the conduct of personal business during working hours, or for unauthorized long distance calls. O. Claiming sick leave under false pretenses. P. Failure to maintain a satisfactory attendance record. Q. Solicitation of unwelcome sexual advances, requests or sexual favors, any verbal or physical conduct of a sexual nature or where such behavior interferes with the work performance or environment of employees, Village officials or the public. R. .Falsification of Village_Retards, S. Unauthorizedsieepncan theJab . . iq. :. T. Violation.of departmental rules_.and requlatigns,standard.operating procedures general.arders nd/or .....L... .............7................ departrrental directives. U. Any other violation of these rules and regulations. 47 16.05-Disciplinary Actions Disciplinary action may involve any of the following: A. Oral Reprimand. A verbal warning to the employee that if his actions continue, a written reprimand will be transmitted to the employee-and department director. B. Written Reprimand. A written reprimand shall be transmitted through the appropriate department director to the employee and the Village Manager and shall state the specific actions leading to the reprimand. C. Suspension. Suspension is the temporary removal from duty status either with-or without pay of an em loyee for cause. , . Suspension shall be imposed feser eRded y the department director.-The department director. ar division.director shall notify the-Village,Manager and --irector of Human Resources prior-to the imr)osition of-any suspension-when practical................................................... ......... ........ Managef_a.......................... kii+rae_ esotlrces- 1. An employee may be suspended for an indefinite period when the department directoo head determines such action is necessary and in the best interests of the Village in cases where an employee is charged and awaiting trial for a criminal offense involving matters prima fascia prejudicial to the reputation of the Village. 2. When an employee has acted or is alleged to have acted in a manner which-would aopea--to-be reason cause for dismissal,the employee may be suspended for a period not in excess of 4ne (1) month while such charges are investigated. 3. Whenever an employee is suspended pending Mal er internal-or.external investigative outcom�s and is subsequently exonerated,the employee shall may be reinstated without loss of pay or be efits. 4. Subject to_the provisions-of the.Fair-Labor.Standards Act an employee may be suspends for a .... .......... period not to exceed fine-(5�-one-hundred-eicrhty{1 SO)-calendar wefking days for specific.eason eause.with Village-Manaaer.aoproyal.. assigned ................. b the ckaief#4r a::periaA . ....... }scaler ar:d ys fef spesi€s-cause. D. Demotion. An employee may be moved to a position in a class with a lower maximum salary rate for unsatisfactory performance-or serves misconduct. Demotion shall be recommended by the department director head and approved by the Village Manager,and.Director-of-Human-Resources. E. Dismissal. Dismissal shall be recommended by the department director and approved by the Village Manager -and Director of Human Resources. Dismissalsshallbe Cardedoutby the departmentdirector and irector - .............- _ - _ - - - --- of Human Resources. 16.06-Reduction in Force-Lavoff A department director may separate any employee without prejudice because of lack of funds or curtailment of work. However, no regular employee shall be laid off from any department while there are probationary, part-time, or temporary employees serving in the same or related classes of positions in that department.An appointing authority may,with the approval of the Village Manager, appoint an employee who is to be laid off to any existing vacancy in a lower class for which he is qualified. All other factors being equal,employees shall be laid off in reverse order of their total service with the Village. 16.07-Retirement All regular employees are eligible for retirement benefits at age and length of service requirements specified by the retirement plan in which they are enrolled.Applicants for retirement shall follow the procedure as set forth in Section 16.01 and must also contact the payroll department to complete appropriate retirement plan procedures. 48 16.08-Exit Interviews Exit interviews may, she# be conducted by the Village Manager,..Department-Director and/or Director of uman .................................................................. . Resources prior to issuance of the final paycheck to employees who resign, retire,or are laid off. A report of a exit interview shall be placed in the employee's personnel file and will be reviewed with the department director 49 BUFFALO GROVE PERSONNEL RULES CHAPTER 17.00 EMPLOYEE SAFETY AND DEVELOPMENT Chapter 17.00-Employee Safety and Development Sections: 17.01 General 17.02 On-the-job Safety 17.03 Training and Development 17.04 Uniform-Clothing Provisions 17.05 Attitude and Appearance 17.06 Service Recognition 17.01 -General The Village Manager in cooperation with department and division directors heads along with the Village's E4cutive Safety Committee shall be responsible for the development and administration of programs relating to employee safety and development. This shall include providing for the general health and safety of Village employees as well as other matters concerning employee relations. 17.02-On-the-Job Safety A. The Village Manager shall make every effort to promote among employees and in the departments mabmum standards for on-the-job safety.All employees shall be responsible for performing work assignments in the safest manner possible. Prime consideration shall always be given to safety in all work situations. B. Supervisors,division direCtors heads, and department directors heads shall: 1. Be responsible for the establishment and implementation of appropriate safety standards within their respective activity areas, for periodically reviewing accident frequencies to determine and correct causes, and for identifying and correcting safety hazards. 2. Ensure that all new employees, including ..temporary/seasonal, teFRPefary, and/or pa -time employees are thoroughly advised,instructed,and supervised in necessary safety policies,pr ctices, and procedures. 3. Implement and actively support the Village's safety program.as deE;umented in the Village's"Safety PFOOFaFn Manual." 4. Arrange and conduct safety meetings, inspections and training sessions. 5. Provide and/or require equipment necessary to adequately protect the health and safety of employees. 6. Immediately investigate accidents, and prepare all necessary forms for documentation and future prevention of on-the-job injuries and hazardous conditions. C. All employees shall: 1. Be thoroughly familiar with safety requirements and practices applicable to their respective work assignments. 2. Actively observe safety practices, and report unsafe or potentially dangerous conditions, work practices and accidents or injuries to their supervisor immediately. 3. Refrain from engaging in horseplay,wrestling, hazing of co-workers, and any other unsafe practice under penalty of disciplinary action up to and including dismissal. 4. Require all employees under their supervision to comply with all applicable safety rules and practices. 50 1 5. Use reasonable precautions in the performance of their duties and act in such a manner as to assure maximum safety to themselves,their fellow employees and the public. 6. Never remove or make ineffective any safeguard, safety device or safety appliance except for the purpose of replacement, repair or adjustment. 7. Keep their work areas clean, orderly and, to the extent possible, free from all recognized safety hazards. 8. Work in appropriate clothing, including footwear,suitable for the type of work being performed and shall wear or use appropriate safety devices or personal protective equipment as provided, or directed. 9. Wear properly fastened seat belts when driving or riding as a passenger in a Village-owned vehicle, or in a personal vehicle while on Village business. 10. Comply with all applicable local, State and Federal traffic laws when operating a Village vehicle or personal vehicle while on Village business. D. Alcohol and drug Policy for Commercial Drivers License Employees The Village, in compliance with the U.S. Department of Transportation Federal Highway Administration's published regulations(Title 49CFR)implementing the Omnibus Transportation Employee Testing Act of 1991, shall maintain policies and procedures for testing Commercial Drivers License (CDL) holders for the misuse of alcohol and controlled substances. The purpose of these policies and procedures is to prevent accidents and injuries. Copies of the Village of Buffalo Grove Alcohol and Drug Testing Policy for Commercial Drivers License Employees will be made available to CDL holders. 4/45/N 17.03-Training and Development A. The Village shall promote_ the t abin of its employees so that services rendered to the Village may be more effectively delivered. Training rnay be at time of recruitment in-servicespecialized, professional or academic. Traininc j shall be determined by the department director or their desic inee. No reimbursement for traininc 1 shall be made without such ap royal. B. Expenses for recruit in-services ecialized and professional trainin includin tui#ion re istration fees supplies, and materials may be reimbursed by the Village. Travel and related expenses may be reim ursed or advanced as noted within these Personnel Rules. Employees pursuing academic instruction will be li ible for reimbursement of tuition and fees only upon completion of course work and according to gr de, as provided in these Personnel Rules and detailed below. Training shall be supported by an approved Travel and Training Expense Report,including academic tiqbIgg, As with travel related expenses, all receipts as well as final grades must be submitted in order to qu i±LfLr reimbursement. C. The following types of training are offered employees: 1. Recruit Training. Formal training programs which must be completed during the probationary period following original appointment as a prerequisite to continued employment. 2. In-Service Training. Training conducted during working hours on an individual or group basis to improve skill performance, introduce new techniques, and/or keep abreast of developments in the employee's field. 51 3. Specialized Training. Attendance of vocational,technical,or professional training programs directly related to municipal service functions. 4. Academic Instruction. Completion, by correspondence or classroom attendance, of course work provided by accredited educational institutions where such instruction will benefit the municipal service. eeter--s priar.aapreval. D. With-departmental.approval, all expenses for recruit,in-service, and specialized training including tuition,fees, supplies, and books will be reimbursed by the Village. Travel, lodging, and other related costs will be reimbursed as provided in Chapter 18.00. E. If funds are employees pursuing approved academic instruction are eligible for reimbursement of tuition and fees only upon completion of course work and according to the following schedule, Grade Reimbursement A or B 100% C 50% D or less 0% F. When requests for training and reimbursement exceed funds specifically budgeted for that purpo e, the department director head may provide for partial reimbursement of expenses in order to extend t aining opportunities to as many employees as possible. 17.04-Uniform-Clothing Provisions The Village will provide for the uniform and special clothing needs of its employees,,.as deterrnined-by.the.. illaae.. These needs will be met by the purchase or lease of the appropriate uniforms and clothing,,at.the discretio.- of the Village. The employee will be responsible for proper care and use of clothing and uniforms and the laund 'ng of same, if appropriate. Each department will develop a replacement schedule based upon normal wear and usage. 17.05-Attitude and Appearance A friendly and courteous attitude by Village employees toward the public and co-workers is required at all times. Similarly,employees are expected to deliver prompt,thorough,and efficient service to the public to the best of their ability. All employees are required to maintain a neat and clean personal appearance including clothing, personal hygiene, and grooming appropriate for the position held. 17.06-Service Recognition Employees who uniquely distinguish themselves through performance or innovation will be honored and recognized by the Village. Upon recommendation of a Department Director and approval of the Village Manager,such recognition may consist of a plaque, Certificate of Appreciation, or Resolution presented to the employee by the Corporate Authorities. Length of sePAGe shall be MGOgnized by the PFesentatieR of a sePAGe piR to employees who have Gampleted five (5), ten and fifteen (15) eaFs of to the ' 36ate gift selerted by +a the am 44r4t of. 5 0{� r a.ct .ct+freate+r+.ttie anent gf... 5Q OQ_. e�e€�8 --��. 52 Length-of service shall berecognized in the followinq.manner; 5,xears of service,=.Pin. 10,years.of service=Glassware.Set or coma ar ble.giit, 15 years-of service Pen Set,or comparable gift 2Q_.years.of_service„ ..Choose-Your-Gift°.or department selected,gift.valued-at,_$150:00:. 25 years,of service,,,,,,`Choose.Your Gift°'or department selected gift valued at„$20Q:00:. 3Qyears-of service , Choose-Your Gift';or department selected gift,valued at„$250.00. .... ................ 35 years.of_service ,,,"Choose-Your,Gift"or department selected gift_valued at_ 500.00. 40years.of service, -Choose Your,Gi t" or department selected gift-valued-at„..1,L000:00 Full-time and part-time-employees-shallbe,included in„the.service_award„program,:.Temporary/seasons! employees are not eligible.for a.service award under the,term..of this„program.. Presentation of gifts shall,.be-made,on the-employee's,anniversary,date. Recognition-of,vears.of.service,shall take,place at,the.annual holiday party, Employees who retire from full e_employment with the Village-and-subsequently-t�ecome part-time-employ es will not be.credited.with the.years,spent as full time-employees for the purpose of this policy,. 53 BUFFALO GROVE PERSONNEL RULES CHAPTER 18.00 TRAVEL EXPENSES Chapter 18.00-Travel Expenses Sections: 18.01 Policy 18.02 Travel Advances 18.03 Reimbursable Expenses 18.04 Per Diem Allowance 18.05 Non-Reimbursable Expenses 18.06 Use of Village Vehicles 18.07 Vacation Combined with Official Travel 18.08 Travel Reimbursement or Repayment of Advance to Village 18.01 -Policy The-Village of Buffalo-Grove-shall provide.to,emplovees.reimbur.ement for travel and related expenses while carrying out official duties,or attending approved professional conferenc s and training courses.-ErnploYees�e-will-be.expected to exercise good judgement and proper regard for economywhen incurring travel-and training-expenses...,The policy is.intended.to.apply-oniy to those travel andtraininq-situptio-s that involve the reimbursement to employees.for travel.and trainmq-expenses:. 18.02-Travel Advances A travel advance may be issued to an employee if approved by the department head director and Village Mager. Requests must be submitted in the form of an approved Advance Check Request and Tave ri and Training Expense Report and forwarded when.approved-to the €inanGe-D+Festef.DePartment-af-Finance-and...General-Sergi es ..for processing.Travel and-Trarrnng Expense-Reports-will-be-submitted in duplicate One copy-will be held-by the-Fnanc.. Department.to-support-any-advance-with the-second copy returned-to the..employee The-second„copy . to.be retained-for use at the conclusion of the travel/training session for submittal-with receipts to support either the return ....... ....... ........ ...... of-advanced-funds_-or-to.-request further -reimbursements 18.03-Reimbursable Expenses The following expenses for approved travel may.:04au be reimbursed according to established allowances orlactual cost: A. Air travel at coach or economy class_fares. B. Ground transportation which includes bus,train,taxi-or air port shuttle services. Ground transportatio.-could includethe-cost,of-a-rental vehicle. Rental-vehicle,costs.should be identified aspart-of the,docume tation submittal to-the-Village-Manager as well as the reason for retaining such-transportation. In-a dition, transportation-costs if a Village-owned vehicle rs used to travel rs to be included as.r?art of this exp.. se, C. Direct travel by personal vehicle at the rate authorized-year:to;yearlby the Internal_.Revenue-Service.or at an amount equivalent to round trip airfare,whichever is less. II D. Parking fees and tolls. E. Overnight lodging. F. Conference/traininq fees. G. ,Per.Diern-Allowance H. -Special-Events/Functions 54 18.04-Per Diem Allowance A per diem allowance to cover meals,aGWiUes, conference/seminar spo cored .................................... ...-•------- meals,-banquets-or socin1.eVents,-and tips will be provided at actual cost or$50:OO/day$35.OQ day,whichever s less. The per diem allowance will be prorated for time spent in travel status for less than one full day. For.pur...ses-of clarification the-following-standard,Will-apply'.. A.. Travel initiating from,home before-12 00-Noon.Frill-Day-Per-Diem ........................... ... B. Travel initiating-from-horne-after 12 00-Noon-1/2-Dav-Per-Diem C, Travel initiating to-home_.before.12:40-Noon=1_/2..DavPer.Diem D. Travel initiating to-home after-.12 00 Noon.Fu11..Dav-Per-Diem 18.05-Non-Reimbursable Expenses The following travel expenses shall not be reimbursed or advanced: A. Costs incurred by a person not employed by the Village accompanying an employee. B. Personal expenditures such as valet serviGe,..in-room--movies/video,--personal.Iona distance..phond calls, laundry and cleaning, entertainment or side trips. 18.06-Use of Village Vehicles Village autemebiles provided vehicles may be used to travel to destinations up to 200 miles (one-A y)from uffalo Grove, if approved by the department#ead-director.Pre-planned trips beyond 2Q0mi.es-are.to-be.approved.b.y the Village-Manager prior to use. Gasoline purchases are reimbursable when accompanied by a valid receipt. J.18.07-Vacation Combined with Official Travel Employees wishing to combine a vacation by private vehicle with a business or convention trip, must have their department director's_head's approval. The employee shall be reimbursed for travel to and from the destination as provided by Section 18.03 (C). 18.08-Travel Reimbursement or Repayment of Advance to Village A Travel and Training Expense Report must be completed within five (5)ten..(10)workinq days after returninb from a trip whether it is for an amount due the employee or for payment of any unused travel advances due the Village. All Travel and Training Expenses Reports must be approved by the department director-4ead and Village Minager before processing for payment will be authorized. All Travel and Training Expense Reports submitted, whether to return any unused advance or to request reimbursement must include all receipts. Failure to include receipts may disqualify a reimbursement requested. ( 0}: depaFtFn ..if-ec4 ar......... 55 BUFFALO GROVE PERSONNEL RULES CHAPTER 19.00 RECORDS AND REPORTS Chapter 19.00-Records and Reports Sections: 19.01 Personnel Records 19.02 Service Register 19.03 Reports 19.04 Confidentiality 19.01 -Personnel Records The Director-of Human-Resources.in conjunction-with the Department of Finance and General Services islereby ..-•. .... ..... designated as the central repository for all personnel files and records of the Village. 19.02-Service Resister The Village Manager shall cause to be maintained a service register of all employees in the municipal service identifying for each the class title,the departmental assignment,salary rate,dates of employment,employment history and such other data as he deems appropriate. 19.03-Reports Every appointment,transfer, promotion, demotion,termination, sick leave, vacation leave, and other temporary or permanent changes in the status of employees in the municipal service shall be reported in writing. The Village Manager is authorized to prescribe the time, manner, form, and method of making any written report as may be stipulated in any of these rules. 19.04-Confidentiality Personnel records shall be confidential.,,Under-close.supervision,, an employee shall be allowed to rev$w his personnel file twice a calendar year during business hours or more frequently if approved by his department director. Personnel records shall not be released to a third party unless authorized by the employee or as otherwise required or .@jE ted•by law.Medical-records.shall-be-confidential-and stored in.a-file_separate_from-an,employees per onnel record-fife., 56 BUFFALO GROVE PERSONNEL RULES CHAPTER 20.00 PROHIBITIONS&PENALTIES Chapter 20.00-Prohibitions and Penalties Sections: 20.01 Participation in Political Activities 20.02 Discrimination 20.03 Employment of Relatives 20.04 Release of Information 20.05 Media Relations 20.06 Gifts and Gratuities 20.07 Sexual 14aFaSSMSR Anti-Harassment Policy ............................................ ... 20.08 ,Anti-WorkplaCe-Violence Policy 20.01 -Participation in Political Activities Employees are prohibited from bringing their political affiliations to bear on their official duties. Specifically, the following political activities of employees are prohibited with respect to participation in federal, state, or municipal elections. A. Campaigning,fund raising,or other partisan political activities on Village premises while in the performance of duties and responsibilities as an employee of the Village. B. Use of official working time or unauthorized use of Village resources for political activity. C. Promising any employment, position,work,compensation,or other benefits as consideration,favor or reward for political activity. D. Performing political activities at the direction of a supervisor,department director#read,or other Village�fficial. E. Using status or position as a Village employee in an endorsement or solicitation of votes in an election. 20.02-Discrimination No persons in the municipal service,or seeking admission thereto,shall be appointed,employed,promoted,demoted, removed,or advanced on any basis or for any reason other than qualification and merit fGF the sePAGe or lack thereof. 20.03-Employment of Relatives A. It is the policy-of the.-Village to provide-all-employees-with.-equal-employment.opportunities for areer ................ .. ... advancement without fear of favoritism or penaltygctuai-or implied.based on fami.ly relabons-Relativ-.s..shall ..........................................................................riti.........r .......... . be defined in Chapter 2_39-of these,Personnel Rules. B. No relative will be into-a,position-where the,employee would-be-required.to supervise.-or -be ..... Aupervrsed-,y.another relative, whether-directly-or..indirectly This policy is not intended to...pr-ciude employment-of relatives m other departments.within the Village In -add►tion �t does not a ply.to ...... ........ ......... ............ t.... .. temporary/seasonal or student intern-employeeS. C. If employees in,a-supervisory_relationship-become-related-after,employment,-every-effort-will-be_._._„de to transfer one of the employees to a,position or shift where no supervisory relat►onshlp exists. .......... a.. Exceptions to this.policy.may be approved by the Village Manager. E -This policy is intended to-comply-with,the requirements of-all.applicable,fedeOn ral.state-and local-la ry far+rly_assoeiatior ;. rx�aisipal•sewise: 57 20.04-Release of Information All employees are expected to exercise good customer relation practices and be ambassadors of the Village and,to the extent possible,answer general questions about the policies and practices of the Village. Requests for specific printed information, unpublished reports,written or verbal reports about meetings not subject to the Open Meetings Act, plans-in-progress, matters of internal business affairs or matters related to the personal affairs of Village employees or officers shall be referred to the Village Manager, Director of Human.Resources or Department Director and shall not be released by an employee unless specifically directed to do so by the Village Manager, Dire-tor,of Hurnan-Resources or Department Director. 20.05-Media Relations The Corporate Authorities shall be the primary spokesmen for the Village. When thgy,;b"are.unavailable,the illage Manager shall be the primary spokesman for the Village. Village department directors-heads or their-desicgne-s may confer with representatives of the news media on matters related to their departments. 20.06-Gifts and Gratuities a FnaFket value of$500.00 fFem any peFsen OF bU6iAess en* deing business-with the Village of Buffalo Grove. Empioyees.shall.nat solicit,.accept_or.agree to accept_anx gift-of,any,kind,from.any person-o..business.enti.. .doing business or wishing to do with the Village,.except where.said.gift is expressly-permitted bx the-Sta a and ....... ...... ... ........ ..... Village of-Buffalo.Grove Gift.Ban.Act._A..'gift"..Means-anx__gratuity, discount, entertainment, .hospitality -loan, forbearance or other tangible or intangible item.having-monetary value including,.but.not limited-to,cash,fo d.and forbearance. drink,.and.honoraria.for.speaking..enaagernents related to.or.attributable to.government employ.iient or the official pos�on.of-an employee.Employees shall,comply.with.the State.and.Village-Gift Ban Act at alltimes, 20.07-Sexual NaFassmen Anti.Harassment..Policy The-Village.of-Buffalo GroVe.is committed ta--providing-its.employpea,vendors.and.visitors with.a..productive environment which is free of intimidation and harassment whether,based on.race,.color,gender,-marital-or ....... ....... ..... ...... ......... . ... .. ....... ...... parental--status,_age, religion, .... lity-t-national-origin.ancestry or orientation... Harassment a violation of federal state and local laws_.The Village will not tolerate harassmentof any-kind in the workplace. ........ ...... Harassment consists.of-unwelcomeL physical,-visual-or spoken-conduct.regarding,any..pp.g oq s,race-t color, gender,marital or parentals#atusL-acre,religions disability,-national origin,.ancestry,-or.sexual orientation..The Village-will.not tolerate-harassfng.conduct that affects tan�ible.io benefits,that interferes unreasonably with ...... an-individual s-work performance. or that creates an intimidatiN.,.hos#ile, or.offensive working environment, Such.harassment.maylnclude,for exarnple,-epithets,slurs,derogatory remarks, negative stereo!.y. q, Cokes, kidding,.and teasina directed at.a person based on his or-her protected..status,-or postinq,-.j p{aging--0r ....... ........ circulatin written or.graphic-material that.denigrates-or.shows hostility or aversion to.an individual-because of-such status --All emplayees_must continue to act responsibly to help maintain a comfortable.working ....... ......... ...................................................nirent free from harassment and-intimidation,---Any-Village employee w .p.violates.this_golicy will-be ........ . .. sublect-fo disciplinary,action, including termination, Sexual-Harassment.deserves-special.attention,-Sexual-Harassment-means any-unwelcome sexual advances .... Egg uests for sexual favors and other verbal or physical conduct of a sexual nature when. A. Submission to such conduct is made either explicitly-or implicitly term-or condition of an individual's .. . ........ ................................... . employment-or receipt of Village-services;.or B. Submission to-or rejection of such conduct-been.individual is used as the basis of.any.employment or .service.decision affectinq_the_individual;.or 58 i C, Such conduct has the.purpose.or effect ofsubstantially interfering with the workperformance-of-an ....................................... ... employee_or,creatinq.an_intmidatinq,.hostile-or offensive_environment for-employees,-vendors•-or visitors. - No.Viliage.Manager,.director,supervisor,or other employee has the.authority to engpge in such_conduct.or to alter another employee s terms or conditions of employment-based.on the-employee s refusal to.submit ........ .. ._...... ......... to such conduct. The Village.strictly prohibits its_manager,.directors,-supervisors.and other employees from .... implying.or suggesting that.an.applicant or employee's.submission to or refusal to submit to sexual advances ..........................••--•--•-----.............................................••••- or_partici .gtion.in.such-sexual conduct is.a.condition.of_continued.employment.or.receipt_of.any_iob-benefit .... . .. . .. . . . . ... .. . . ......... (including joh.assignment,.compensation.advancement career development,,or any.other.term,or condition of employment), Examples.of.Sexual_Harassment Include..(but not.byway.of limitation): A. Pressure for sexual activity(subtle,or ov,ert), ..................... B,, Unwelcome touching-or intimacy,.includinq..pinching, patting.or.hugginq: ............................................. C, Insulting,degrading.or.obscene sexual remarks,.innuendoes.,iokes.or-conduct: .................. D Posting-or display of-sexually offensive-ordegrading..materials in the.workplaGe such pictures,or cartoons; E,. Epithets,.slurs derogatory remarks or.negative.stereotypinq.based,on.gender; .......�...--• ... .. .. F, Comments about sex life or body parts;.and G. Repeatedlyaskinq.out for a.date someone.who.has.refused, .............. All-employees are.encauraggd.to.raise Questions that they.may.have regarding these issues.with.his or.her Department Director,the Director of Human Resources or the Assistantllage Managerrs) -Any Village ......... ......... .......... ......... ......... ......... ......... ......... ..... employee•-who.feels.he-or-she has been the victim of anytype.of.harassment from.anyone, including supervisors,-staff. co-workers, or in,some cases non-employees such,as,vendors or visitors,.should report ........ .......................... the matter immediately to.his.or.her Department Director.the Director of Human Resources or the Assistant ........... ....,.. ................ Villa�e.Manager(s�, .Ljkewise_,.any.emploYgg who believes.he.or she-is.being_.di................................taainst_because other employees gEq.g!ce.yinq favored treatment in exchange for sexual favors should ring this to the ... ......... ...... attention of his Department.,Director, the Director of Human Resources or the Assistant Village .. .. ......... .............. .... ........... .......... ...... ......... ..... .............................. ... nnanager(s�..Thls is the proper and reguired course. The very-nature of harassment.and discrimination make it-yirtuallyimposs�ble to detect unless the employee.beinq.horassed.registers a.complalnt-with-an appropriate ...... ......... Village.representative: All.complaints....................................of harassment serious. Thorough.and.appropriate investigations.of complaints.will-be .... .............................................. conduced.•promptMy..Appropriate.measures will.be takento-keep the.complaint as confidential as possible-; There...........................................................11 be no retaon o reprisals of any kind against any.pgrson for having madea good.faith inquiry complaint.or report-of sexual harassment_or.discrimination, or for participating in an investiQatlon.of sexual harassment or discrimination. .................................................................... Village.Procedure.for,Reporting Harassment: A„ An employee-who.beiieves he or she has been the subject.. f..any.form .of.harassment.or discrimination should immediately.make.a_complaintto.hisor,her Department.Director,-Director.of ............. ............ Human Resources-or Assistant.Village_Manager(s)., 59 .B... Th.e..D.er).a.rt.m.e.n.t..Dire.c.to.r..o.r Assistant Villaqe.Ma ag The ................... .............. .. ........... promptly. .. ..f..o...r.w.....q.r.d......t.h.e....c...o....m0aint to the.Director-of Resources. The Director............. ..... ..... ...... ..... ........... Resources will notify the Village-.MqRM been made.................................. ............................ .C.. A..p thorough j.nv9§tig.a.ti.q.n...of..a.l.l..a.liecia.tions..wil.1...b.p..c.o.nd.ucted...qn.d..a 1.1...pmemrs.o.n.s..w.i.1.1-be. .... .. . ..................... ...... .... .................... ..Human_ .... ..Resources, ...... ... . ..... treate.d..re.st)e.ctf.ul.l.v.....T.he..i.nve.st.i,qation will be coordinated bv the Director of.Human Resources....... ................... .. ........ .......... ................................................................................................. ........................................... J... T.h.e..cogjpj@jOinq.e p ....... ..... .1gy will .. ........ ........ be interviewed a s..D a.r.t.of.t.h.e.in ve.stiq a ti o n" ..... .................... ..... ................. .......... ............1 2. A record of the comolaint and findinas will.be DreDared and become Dart of the.co p..... .............................................complaint findings prepared. ................. .....complaint investigation... . .... .fl.1 P, 3. The.complaint investigation file will be maintained separately from any em Is personnel separately...........................................P!Q.Yg�q........................... ............... ................. .4... ..!gint.A.11.in in.no use.d...a.qainst.a ..em nor will it have anv .....will .. ..... ....... ..... ......... .................n .......P!Qyg�g.............................................. adv.e.rs.e..i.mt)ac.t..o.n..th.e..c.o.mr)lain.ina.in.d.i.vidu.a.1s.'..e.mp!jly112g!lt.. ............... impact....... .... ..... ............................ ............. employment, . D� The Villaqe.Manacier,the Assistant Village ngggE(§) ...... ............................................................................................hN... jhg.pg�p..@E!U2gRt.Qirector and the Director of ................. ...................................... Human Resources will review the results thej!lyga�gg�Qg,.qn less one of them.............. happens... PII.e..g.e d-ha.a.......s.s....e...r..........A...nv V....i..l...l..a...a.e...e...m.......l.o..v..e...e....who..is.found_after.appropdate investication to have violat ed this policy . .be sub.ect.to.correct.ve action ncludnq..disp:pjij@r including........ .........termination. .Disciplinary_a.ctio.n.sSAn...range from issuance of a documented warninct ul) to and including. ... termination.of emp!2y.. . ... ............ .. ............. .j2f!.I!n.e.vid.e.n.ce.un.c.ove.red..iii.th.e..i.n.ve.st.iciat.ion..and. .................................... .......... ...................... ....... the nature and.severity A written record of each action taken pursuant to this policy .............................................. ............................................................................................................................................... will...... ..... ............. ......................... ......... ...... p� p..gEsonnel file. The record will reflect the conduct j�L�@!jtq ................................................................................................... .!�q.conduct and The complaining. and........I. ......Y ........ . ..................................................................employee.................. allg(cied wronadoer will receive written notification reaardina the outcome of the investigation. ........................................................................................................................................................................................................... its.com.ol.e...t...o..n. An.effective anti-harassm nt.pQLiqy..requires the. and example.of Village personnel in positions of authority„...E�...........................9..... .....E....................support...................................................................................................................... ..........p..!!?y.g�i2§i,.AfEgigIls..or.acie.nts..o.f.th.e..V.i.l.i.aae..w.h.o..e.naaae.i.n harassment.o.r..reta.lia.tion..o.r.wh.o..fa.i.l. . ... .......agents........ ......... ... ...... ....... ................ ... .................... ...who.... tq.jqggp.qTate with a Villag e.gipgoaqrqdjnvestigation of harassment or retaliation will be subject to.disciplinary ................................. ......................................... .!ina.r.y Meas.u.res........Li.kpV1se.....e.m.p1qy .................... ................ of the Village.who refus q............................j�.Jqjmplement remedial measures, obstruct remedial efforts of other Villaq ................................................................................... .1�..��Mp nd/or retaliate.................................N j.�!inst complainants or witnesses will be subiect to disciDlinary measures. ................................................................................................................ elected and appointed_ are required to review and sign ............................................................................................................................................................. gj.cqpy..Qtjhis Vill ge Anti-Hara ............�L.......................... ..y to the Director.of Human Resources. By.................. ... . .. .......................................................... sig this..p g�jt.sjq�qip or her agreement to act in accordance with the ciuidelines set forth above and as thev may from time to ii�'e-...b'e'.....m....o-d-agreement ...J*'b'...v...t'he.....V*iii act ................................................................................................................................................................................................................................................ 8n.employ ee�who_believes ....................t.h...a...t..he.o...r..sh.e.has.been.t..h..eSUb.e.c.t..of..harassment..or.retaliation ..com D.l.a. .n q about harassment may also contact the Illinois.qgp�!q!Dj2!2t.QtM!Iglg[!I.Rjghts. For further information, contact about a............................................................... ............................................................................... the .......Illinois.. ..... ................ 60 VILLAGE OF BUFFALO GROVE ANTI-HARASSMENT POLICY ACKNOWLEDGMENT-FORM g.jgqgipt..o.f.th.e..VilI,@ae of Buffalo Grove Anti-Harassment.... ......... ........... .. .............. ...... ............ ....... .................. that I have read this Policy in its entirety. . .............................. 1-understand-and will co...m....rl.v w.i.t.h..t..h..e.Vi..l.l.a..ae.o.f..B.u...f.f..a...l.o....G....r..o...v..e....Anti.-..Harassment P.o...liqy.. ................................................................................... 'Si n' ... Date ....... ..... ........... ..... ............ Print Name ........................... I................................................................................................................ Department 61 i mah OF FAARt Sexual ent lude OFeented „ „OF„ „GF„ „ , 20:08.:Anti-VV.orkplace.Violence.Policy ............ . It is the Village of Buffalo Grove's policy to promote,a.safe environment for its_employees;The,Village is.cor mitted ........................... ..... .. . .- to workinq.with.its.emploYees.to maintain a.work environment free from violence threats of violence harassment,.......... ....-••.............. ..... .........-•-•------------...............................-•-------•------.......1.............................•••••--•---•................................1 intimidation and other disruptive behavior,Violence threats harassment intimidation and similar behavior in our --------------•--.........................- - - ----- •• --- ------.......................-•----......---------------------........,..........-•--••---•--------......----••----......................-----------------........ workplace will not.be.tolerated,.All reports of incidents will be taken seriously Wll.be.dealt_with.appropriate) Such .------•--••-•••••...... behavi. r.ca,n include oral or.written statements gesturest_pr.expressions that communicate a direct or indirec threat of physical harm,- Individuals,.who•_comrnit.such_acts.mav be removed from the premises and may.besu..ject.to disc�plmary action,criminal prosecution, or both. If you.obsenre.or.exPerience.such behavior,by_anyone.on Village praperty,.whether.he or she is an employee or pat repoq..i immediatelyto.the.Buffalo.Grove.Police,Department_bycallinq.9:1-1,andyouur.department.director:.All eports will be investigated anti the.appropr►ate action will be taken 62 i BUFFALO GROVE PERSONNEL RULES CHAPTER 21.00 APPEALS &GRIEVANCES Chapter 21.00-Appeals and Grievances Sections: 21.01 Grievance Policy 21.02 Grievance Procedure 21.03 Classification Grievances 21.04 Compensation Grievances 21.05 Retroactive Adjustment 21.06 Fire and Police Departments 21.01 -Grievance Policy It shall be the policy of the Village of Buffalo Grove to give individual employees an opportunity to discuss their grievances with their supervisors in order to a mpt.tteto find mutually satisfactory solutions as rapidly as possi le. In Employees are assured of freedom from restraint,interf rence, discrimination, or reprisal. Appeals of disciplinary actions shall begin with a written grievance report as set forth in Section 21.02(B) below. 21.02-Grievance Procedure The grievance procedure shall follow the sequence below. An employee may be accompanied by any person of his own choosing as his representative in the presentation of his grievance. A. Oral Report.AII_grievances must be presented later than-ten(1-0)working days from-the-date-oft-e first offence givina rise to the grievance: B. Written Report. If the oral grievance presentation fails to settle the grievance,the employee may submit a written grievance report within ten (10)-working-days., after the oral report was made.I In the case of a grievance resulting from a disciplinary action,the employee shall submit a written grievance report within ten a.seveR sew {7}days from the effective date of disciplinary action. Wdhin to t1 Q} working-days: after receiving a written grievance report, the supervisor shall furni h the employee with a written reply. C. Appeal to Department Director•klead. If the written reply to the grievance is not satisfactory to the em loyee, he may,within ten (10)working-days: after receiving the reply,submit an appeal in wrting to his department directors ea . The department director4ead shall confer with the aggrieved employee and/or his authorized representative before rendering a decision. Such decision shall be produced in writing and shall be delivered to the employee within ten..(10)workinq.days_sevefl{7)days of the date on which the�ppeal was received by the department director-head. D. Appeal to Village Manager. If the appeal to the department director head fails to resolve the grieva ce the employee may submit an appeal in writing to the Village Manager no later than ten..(I ).working.day seven (()days from the date a reply was received from the department director head. Within ten (1 Q)workin .days #e of the receipt of an appeal, the Village Manager shall hear matters pertinent to the grievance. The decision of the Village Manager shall be final. The Village Manager shall forward one copy of the course of action he intends to follow to the employee concerned and to the department directol#read. 21.03-Classification Grievances All grievances pertaining to the classification of an employee shall be made in writing to the Village Managerl.withjn five._(5)-workinq.days--of-the.-classification_---.The decision of the Village Manager shall be final in all matters of classification. 63 21.04-Compensation Grievances The pay range established for a given class of work shall not be a subject of the grievance procedure. 21.05-Retroactive Adjustment All adjustments of grievances processed under this Chapter shall be retroactive to the time the grievance is first presented to his supervisor„, unless the grievance,reply-specifcall�r states-otherwise. 21.06-Fire and Police Departments The grievance procedure for sworn personnel of the fire and police departments shall follow the process set forth by their respective departmental rules, regulations and,directives. Appeals of disciplinary actions shall follow the ocess prescribed by the rules and regulations of the Board of Fire and Police Commissioners and/or collective bar aininq ..........-•----------••--•••--••-•----.... ............. agreement if applicable, 64 I BUFFALO.GROVE,PERSONNEL.RULES CHAPTER 22.00,,,,,,,,,,,,•,,,_EXPECTATION.OF,PRIVACY Chapter.22.04„:-Expectation,of.Privacy Sections: 22.Ot -Comcuters,_Pagers,-Telephones.andother-Communications.Equipment 22.02 Lockers_Desks and other Village Property ......... .......� ......... 22.01 ;.Camputerst.Pagerst-Telephones-and.other Communications.Equipment A. As•an.empiovee-of the Village-of Buffalo Grave you.do.not have a.reasonable expectation..of,priyg.q when vau use a Villag ht to onitoreawned.2r,1easedcomputerorommcaossystem ThVilae has,the,ng. ......... your telephone_conversations to read,.your_messages,.to inspect mail or documents sent-to,.or „y-you ...., including the_dectpherina of.encrypted text.and the-removal ormspectaon,.of software installed„by„ou,.on ........... .... ......... Village movided.cornputers, B. The Village.mavajso-access,-without-notice,.data or text caches, pager memorX banks,.a.mail and_voi,e-mail ............ boxes or accounts and other employer provided.electronic storage_systems, The.1/illage does.not ed to .. .......... ......... obtain„prior,iudicial_approval.and-your continued employment waives any claims.you,_miaht have. 22.02-Lockers Desks and other Village.Property, ............�.................. Lockers,-desks,.vehicles,-equipment-and_other,Village-containers-and property thatyouu_are„permitted.to.use, ......... rinq your employment are and remain the property of the.Village,You-are not permitted to keep or store any ill gal.or ...... ...... ........ . ........ prohibited items or substances in or on such„property..You do not have a reasonable expectation_of,privacvwith..egard .... ...... . . .. .. ........................ to.any rtems,kept_or stored m any locker,desk,or-other-Village property,.Viilage.awned„property is subject to„ earth by the appropriate-supervisor.or department.director-for anv reasan•..Personal locks are permitted on Village ,property, 65 BUFFALO.GROVE_PERSONNEL.RULES ,CHAPTER 23.00,,,,,,.........._COMMUNICATIONSAND INFORTION TECHfVQLOGY Chapter•23.00-Communications and Information Technology ........................ Section: 23.01. Communications and Information-Technology_Policy ............................................................................ 23 01 Communications and Information Technology.Polfcy .................................................................................... A. The Villacte.of Buffalo Grove maintains a tremendous arnount of information in electronic form. Likew e the Village dependsontechnologyto provide-vital public.services; While information technologyis-an inv, luable ..........-ile-.---f ...............................•-•••--• tool for local government it.canalso represent a tremendous risk if it is-misused_or_abused,-These facts make .............................. it_necessary to.maintain„information.systems.and technolo...............................tt rcure,,effcient,and-effectiv,. .The policies m this document are intended to regulate the use and evelopment of electronic data resources and .. .......... . ..e . ....... .. ....... ........ technology used bythe Village to,assure that,these ends are met. B. The Director of MIS under the direction of an Assistant Village Manager,-shall.be responsibie,for,pla_s-and .. ............. ...................................... ..... ............ ............. ....... ...... .. ...................... ...... .......... implementation of Village p2licies.affected.byor enhanced.by information systems technology..M S-staff _....... shall maintain a.close working relationship with other.departments,-of the„Village„to assure-th„t their ...... .... information and technology-needs are being met, ................................ ...... C. Electronic-based communication and records shall be considered to include personal.computers„n.twork servers E-mail telephone voice mail electronic bulletin board systems,pNi!Ig y.stems.and.others stems �.................ti.......... ............... ... ... .... ...................... ---.... and.devices that transmit and/or store information on media,other than,paper:-Employees.of the Vill„ e.are expected to maintain the same standards of propriety.,professionallsm,and confidenfiality for electronic.based ......... ......... ......... ......... ........ communication and records as any.written,corrgspondence. .............................................................................. D Authorized Use of Information Technology; ... ....................................................................................... The Village-enco�irages_authorized-and trained personnel to make use of information technology in a.y-way ..................... ................................................................................. that will improve the efficiency or effectiveness-of Village services._Village.emplayeesare.encourage -to.be creatiVe m their use oftechnology.and to-share their discoveries_of technigues.with other employees E. Unauthorized.Use of Information Technology: ...... The ... ........... ...... ... ................................................. . The.Village prohibits the of Village information technology,resources in the following-circumstan,es; .. .................................. 1.: By..Unauthorized,persons 2. Personal profit making businesses 3. Political-activity 4, Accessing-or transmitting.obscene,la nquage,,sexually explicit.materials.or materials that dis arage ... . ..............•-•....... ....... anyperson,.group or classification of individuals except.as required-for official-business.-Anvthi,cq that violates the law. F. Protection of Sensitive Confidential and Proprietary information ................................................ All.ernploXees are.expectgd to maintain the integrity-of the.sensitive,.confidential and -nation .................................... that is stored on or is passed..... .h-Village,information systems._This_definition includes butis not invited ................................................. to: 1, Personnel information includfnq.saiaries„performance reviews,Lcomplaints,.grievances,.disci„linary .................. records and medical records. 66 I 2 Criminal..h.i.s..t..o...r.y..i.n..f..o.r.m.a..ti.on., m q.§hqt.i.m.aqgapp j�gjn..ves.t.iga.t.i.on.rec.or.ds....i.n...t.el..l.genc.e.fil... ,,,.Md tactical information. ............................................. 3. Names. addresses.or other personal information about Village residents or vendors. .................I addresses.or .............................................................................................................................. G. To protect all sensitive, confidential and proprietary information all Villacie personnel...sha.11...o.bsgr�gl.he .......................... ......... ............ ...... ..............*...... ............ ..... ............................ 1. Access to network.directories and databases.shall be restricted to personnel.with a demonstrated ..... ........................ . ..... .......................................... . ... ................................................. . . ............................................. "need to know." 2, Personal access codes and passwords shall not be.shared. even. other Villaclg.!np Y .9 ................................................................passwords ................................................................... Ag�.� 3. All. rohibited from.allowinq unauthorized individuals access to Village infor nation .. .......................................................................................................I............................... .............. ................................... giyatgm: 4. qgbjjgqj(2.pgp qtiqn.s,j,ewers .A!j0jg!jt.Qi.re.cto.r..a pp.ro.v!Al,.g!D ploy.e.es.sha I.I..be..re.st.ricted..t.o..th.e..wo.rkst . .... ............... approval,... ..............shall_... be„restricted.............. ... ..... .............. and time periods they may use,. security measures at the discretion of the Director. MIS. ............................................................................................................................................................................................................ 5 Emp .Iit�i.c..t.hev..r),I.a.n..t.o..b.c..a.w.ay.fr.o.m..th.e.i.r..w.o.[,k.st.aI(ofllo.r .. ... .......I .. .... ... .... .................. ...... . .............. .... ..... .more. . than thirty minutes. Screen sa.vgr��..vith...op.ssw2rd.s shall... be...qti.liz ed"...w.h e re...opera Dually .....................................................................................savers ....... ................... .... ..... .... ........ ............ ............ ...... pEqgltqaj... 6. No employee shall make copies of information stored on Villaae information systems Without .............................................................................................................................................................................................................:......... authorization from the Director of MIS or the supervisina der)artmen.t..d.i.rec.tor....Th.i.s..i.n.cl.udes.,i).ri.nt.ed ................................................department.director....... This ..includes .rioted ..... ................ jgpq!j§..Q[.electronic media such as tapes.and disks. .......................... ... ...................... Qjgyp Villaae personnel.are prohibited from encr tina or password- ctin computer files without authotization ... ......................................................YP...................................LpLqt�........q . ............................................................................... from the Director of MIS. At least two employees shall have access to.anv protected or encrvpted file. .................................................................................................................................................................................................................................. I. Internet Access: ............................I.n.ter.n.et.a.cce.ss.may be provided throuah the Villaae's computersystern. Internet access can_.................................................................................................... pro...... ............................................................................................................... jg�Mpjgy ................... ....................................................................................... g2a.g�fj�g.D!jqg.on an individual basis by departmental supervisors. The intent of this reso irce is ............... basis ....................* to.p .................................................. .. ..............................!.............................. .EQyjqg.A4ditionaI sources of reference for Villacie business. As activity.on the Interne throuah the'li e *........sources *....* reference ...*.........**...........*............*.........- of Buffalo Grove's system is a matter Of public record,it is the responsibility of each individual to maint in the ..........**'***....... ..........................................................public responsibility .............. integrity of the.system, reviews of Internet actMtv may be.p U individual level. J. Hardware Installation Hardware PDlyDirector. ............... ........... ..�AEd�yare that. been approved. the Director of MIS and the. shall be in...ailed ....................................................................................................................................Department..... .. .... .. ...... for Village use. This includes all rnicrocom utefapg�p .............................P....... .11!�ra.l.s..a.nd..a.cce.ss.o.ries....Onlv.,..th.e..D.i.ree.to.r..o.f.\.A.I.S..o.r .................................................................... peripherals ....... ...................... Only;...... Director_.... ... .. ... ... the MIS Department shall install or uninstall hardware. Hardware mav not be reloc.at!ld.,,..c.o.n.n.ec.-ed.,...o.r .................................................................................................... .. ............ ..... .........................................................: install, disconnected from any microcomputer.without the prior approval of the. ...a.nd..D.q.Pg.......gilt .................... ........... .......... .. ...... ..I ----- -* .....*......*........*..............approval............................ ...Director ... ........ ....... ..... . Directors. K. Software Installation: ...... Software Qnly ....................�y........Village........................................... ... ...................... executed.)n any Ee that has been approved the of Buffalo. shall.be installe.d..or executed„. . ...................................... p g.j2q!jjpM!qjL..jfls against Villa .q[igy.jq.instaII, access or execute any software or data that t as not Village,policy .................................................................any.software .............. been approved for use. OnIv. the Director of MIS or a member.of the Department_shall in1all all ...................................—...........................software Unless.approved by the Director.of.MIS no.other„person................................................................................ .... ........ ................................ install software. .......................................... The Director of MIS must.approve .....be entered. any.computer.e...r.via_ .m.e...t.h.o.d...o.t.her...t..h..a n.k..e.. ,board air mouse entry. removal or erasure of software from any,storaae device requires................................................................................................................................ ........................................I................. from the Director of MIS. Transfer of software aDplications from one computerto another computer ord!pENI� *... ... ........ ...... ...... ............... .......applications........................... device on or off site ...............................................r.e...0U.i.r.es..t..h..e.a pp.r.o..va..o..f the,Di.r.ect.o.r..o..f..M.iS.67 L. Sofftware_Licensin ,.and.Copyighta 1. The Village gurchases or licenses the use of co ies of com uter software from a variety of outside comi2anies. The Village does not own the col2yright to any of this software or its ielated documentation and unless authorized by the software develo er does not have the ht to re roduce it for use on more than one coml2uter,. 2. Use of Software on Networks: With rggard to use on local area networks or on multi le machines Villa-Cie eml2loyees shall L se the software only in accordance with the license agreement. 3. Em Io ee's Duly for Notification Village eml2loyees learning of any misuse of software or related documentation within Allage departments shall noti their department director or Director of MIS. 4. Penalties for Violation of Cogyright Laws and Policies: According to the US Copyright Law, illegal reproduction of software can be subwect to civil da a es of as much as 1100,000 per work copied.and criminal 12enalties,including fines and im nso ment. Village employees who make ac uire or use unauthorized co Ries of computer software s all be disci lined as a ro riate under the circumstances. Such discipline may include terminatio . The Village does not condone the illecial duplication of software. 68 BUFFALO_GROVE.PERS©NNEL-RULES.................CHAPTER.24:00..................DRUG FREE WORKPLACE Chapter-24.00•...Drug-Free-Workplace Section: 24.01 ,Drua Free Workplace-Policy A.. The Village-of Buffalo Grove (.`Village").has implemented_this-Policy in-response to-oyerwhelminq.evidence ...................... that alcohol and drug-abuse-has a detrimental..impact-on..lob.performance, safety, and..gmc.iencx,.-Since .... Village.employees design, preparet,operate,ond maintain-Village facilities,including,-programs, equi ment, and services for.usehy yrllage residents and are in-contact, either directly or indirectly., iMq Village re. dents, ........ ........... .......... the Village v+nshes to.assure the health safety,and wg!fare_of-its residents.and employees.-This Pali.•y,also expresses the 1(Ilage's desire#o-satisfy,the.rgnu.irements of the federal and state Druq-Free-Workp.a_e Acts ...... .. . .... . {41-U:S:C A 701 etseq and-30 ILCS 580/1 et sea.). In accordance with these statutes and concer .. the Village has resolved to maintain a drug free workplace. The purpose of this Policy--is to inform employees of the Village's investigation, treatment and disci linar policy relating to alcohol and drugs. B. Acts Prohibited The unlawful manufacture distribution dispensation, ossession beinq under the influence or u e of a controlled substance including cannabis and alcohol is prohibited on Village Property. C. Definitions 1. "Alcohol" means any substance containing any form of alcohol includingg but not limited to:a hanol methanol, propanol and isopropanol. 2. "Cannabis"is defined as provided in the Cannabis Control Act 720 ILCS 550/1 et seg.) whic rovi- sions are specifically incorporated in this Policy. 3. "Controlled Substance" as defined in the Illinois Controlled Substance Act 20 ILCS 570 which provisions are specifically incorporated in this Policy. 4. "Criminal Drug Statute"means a criminal statute involving the manufacture distribution dispen agtgL possession or use of any controlled substance. S. "Manager"is the Village Manager. 6. "MiIla e Property" means any building, common area open space,vehicleparking lot or other area owned leased managed, used or controlled by the Villa e. Village Property shall include o e used by Village patrons while on Village sponsored events. 7. "Drugs" mean Legal Drugs and controlled substances includin_ cannabis. 8. "Le al Dru s"mean rescri lion dru sand over-the-counter dru s which have been obtained le all and are beinq used in the manner and for the purpose for which they were prescri5ed or manufactured. 9. "Medical Facility" means any physician laboratory, clinic hospital or other similar entity. 10. "Policy" means this Drug Free Workplace Policy of the Village of Buffalo Grove. 11. "Possess" means to have either in or on an employee's person, personal effects desk files other similar area. 69 12. "Public_ Respo sibility"means jobs in which an emp!gy .!! .................................................................employee is ..with..di re.ct..re spoj!�AikRy ........ ............................................ ... ....... with.......... ......... over.the health, safetv and welfare of Villaae patrons, either through supervision Of Drograrns or ....... ......................................................................................Village ...... ......................................................................... ppgEg.ti n.or...m.a..nt..ena ce.of..e.gu.i pm.e.n.t.. 13. "Under the Influence" means that the emolovee is affected by deterrninable ......................................................................................... ................................manner ....... ................................................. A determination of being Under the Influence can be established by apjqfpas c pinjg! ................ ....................................—*.................................................................................................... . ascien cally valid test,.a.12y ........... ................................................................... .inion,.or the statement of a witness. .9p D. Voluntary_D. ........................................ It the responsibility _of each @.r.y ..!pyeg.jq..seek assistance before. or drug problems lead to disc p a ...............................................................................11................................................. suffer from alcohol.or.dwa problems are eticout-a(qe.d..t.t).vo.l.u.iita.r.i!Y consult wi-h.their action Employees ........................................................................................................................ ........ ......... .................................... Dep undergo...qq!Dj2.01.q�rector and undeLq .p.Lqp ................................(qte medical treatment. Participation in such treatment wi I be.at . ................ ........ ............... the employees m lovee's expense Employees are encouraged Assistance Program ... ..... ......................... . ..................................................... .....p................ .. ........ ....... benefit offered by %L.. .................................... .±tM�N E. Screening.and Testing ...................... .............—........... ................................................... The.Vill .............................................................. q.1g.hold commercial drivers licenses (CDL) as art of .gonditions of employment to be screened or tested per the guidelines established by the United States ..........................................employment :.............guidelines ............................................ pep employees ................................ ......... ....... . ..2rtatio.n.....The-Vill.age...may...Etq gga.A�o work on or.near n.ear..ve.hJg1.es or machinery, ............................................................ y Qke materials or substances of any kind, or have t)ublic safety resoonsibilitI.1 ....... ..................................................................................................................... screened.or tested on a random basis, or may require..a.n.Y..eMp!gyg�t.19..be screened or teste ..gppf! require .... . ... .................................................... ............**......tested ........*...... ............................ ..*may *'" , r"as'o'nable*su'sDic*i'o'n'th'at'th'e*'e*MDlovee'is'un'd'e*r*th'e"influence of alcohol or druas. The screening or :estina reasonableI............................................................................................................................................drugs .............. will be conducted medical facility selected by the Village at Village's expq�a�g,...Ttg.aggening . d by...a.....m............................ .............. .................................... . .A�- sting ................................. q ......... ;e�.......... may.j��q . 's breath, urine and/or blood or such simiIar.s.u`bs.tp.n-ce..--E-m-r ovee of the emplo ee ...................... ........ogees ...... .................................Y�................................................................................................... whg..q!jqtEqo alcohol or drug screening...oLle.stin.q.wil.l...be given. ... e.st...gr ............................................................I ;n12!�niag.,lo disclose the use legal drucis and to.e�pjgin the circumstances of their Use. ...................................................q . drugs....................... ........................................................................... F. Treatment , —heV i II e ma Y the undergo treatment..off.e .r.e d.bva.cl.i.n.ic or trained ro rtraiied )ro fes- si.o...n.al. mutually o.t.a...b.l.e...t..o....the Village..an.d.....e...nD.I.O..Vee.....Pa.r.t..i.G..i.Da...t.ion... in.su...c..h...t..r..e..a...tme...n...t..will...b..e.:at...i..h..e ..... :� §±gm the-Jme of employees expense:.The ee.m.u.st..e.nte.r.th.e..t.re.@.tm.e.nt..r).roara.m..within ten ............................ recommendation of treatment. ..............................gg�provided.................................................................ljy�y�jgl!�.Mqy ............................. ..!��Qgaq.jo reinstate the e IQ .1o,vi ed that the ern p y�T, ;�qbmits a statement issued by the Medical F employee .............. ...............................................................................................qci certifying that the. has succeSSfLI11V COIT pleted 2Y............I........................................ the treatment .......e.lea.s.ed.toreturn..t.o..work.. ............................... i................................... ...work, G. Use.of Leaal Drugs . ...........Legal. ..AMp!qy gg.wh.o..w.o.r.ks..o.n..o.r..n.e.a.r.ve.h.i.e.i.es.or.m.a.chin.p.r.y...h.p.ndies..h.@.z.a.rd.o.u.s..m.@.teri.a.l.s..o.r..substa.r.ces..o.f q0y..Kkqq,.j21.tas Public. Responsibility and who has taken.a legal drug must report the use of sucl.leaal ...................................................................................................................................drug..................report .............. drug_ !L !�OL.....................................P!QY.g� jq..ftg..AQp ga[.J1 n affect the em .�gftMg!jt director...Jflbe...legal_ ng drowsiness or if it alters r)erggp ............................................................................................................ burden is on the employee to ascertain fr)m his ...c*t...o'*r-drowsiness h-a...r'ti'i*'a"c"i's"t*'**w*"h,-e"t,,h"er or not the leaal drLJq has such a i)otential side effect. The information will be ............................................................................................................................................................................................................................................. retained by the Village in a confidential manner and will be disclosed only to..De.rs.o.ns..w.h.o..n.eed..t.o..kn.o�i.....T.h.e ....................................................................................................................................................... employee s supernsar,after a with the department.Aqg2§�!lt.dirg�cto.r..w.i.I.I..dec.ide.wh.e.th.e.r..o.r..n.ot.a.n..em p!gyj�e ... ........... decide.............. ... .......... ....... May ............................................................................... . ..... §gfq1y legal.j2galing to perform his job while..using the al drug. Failure to declare the use of such legal drugs will because for discioline. UD to and includ.imd.is.Missaj. .....9........................................................................................... H. Notice of Convictions ......****Any.emploYee... w...h-.o--..s.ar.r.e..st..e..d for.or.co...n..vi.c..te.d.of violatna any.f..e..dera.l_or.state.cr..mi.na.ldrug..s..t.at.ut..e...mu...s...n pmY their.qqpA[!Ment Director immediately. their.Department DisciK)Iine/Penalties for Violation ........................................................................ ... An...e.mp!gy�g �tQjqpqq�jgqQL�.u..n..der the influence of aI.c..oho.1..c..ont..r.o1.e..d.su.bS..t.ances.o E....n...n..abi.s ..................... ........... .......... .. or who manufactures, possesses controlled substan(es, or .............................................................. cannabis while on Village property, p al q is convicted of a drug related financial or p iy ................ .................................................................. ........................ lag .............................................................. §�.in gLM1tN gg§,.qE1qiIs to report the use of lecia ..q..pLqp employees, .grt y accordance with this.pp�kqy,..q[A�o otherwise fails to cooperate with this policy will be disciplined ............................................... . ..........................................................................................policy................... and/or must successfully complete a druci abuse assistance or.rehabilitation pl.(?.q .......................................................................................................................................... .............................. 70 1 such purposes.ty .... ..... ...h..ea health,..I.awe enforcement.c..e...i..ent..or..ot.her..a.appropriate q pr..i.a.t.eaaen D.y.and .. byjhjQ.AfLqg .On.the first occurrence, discil)line.gM..g�gj2s.i.st..of.su.sDen.sion..w.ith...of-with.q.t.pgy., ..................................................................... .. ... ........................... ....... ... ......... .. . termination ..........ARd/gE.§uccessf.ul.COMD.I.et.o.g.o.f.a.drug assistance or rehabilitation.program.....as...d...e.e..med APPEQPrjAte..by..the.Village,..under the circumstances. The employee shall be terminated„)n the ............................................. .............. second occurrence. 2. The Village shall terminate.an emp.!qyj�g.j(g)jf the employee refuses to submit.to.diaqn.qsisA.�e:stincj ......................:................. .. . .............. ............................... ....................... ...... ..... or sqreejq. p2q jqyqq tampersji anyway..w....t..h....t..h..e.sp...c..i.menA given to the Medical F �Ykity Facility ecom- a ...fg[p jffl...................q .j![po.- agggoi ortestin , ...... ...... ....?g�.pf ALUg ....................................... mends treatment and the emr)lovee refuses to undergo such treatmetit-,..(q).if,.2�ytile..und.e.raoi.p,jlr.e.at.- ......................... ils or refuses to follow the course of tr atm the emplove who R1gAJbg..g!Dp!Qyg�@�'i�' ...............................................................g .... ... ................................ .......... oquoes treatment,.is.again Under the Influence of alcohol or drugs in violation of this Pol!�y,..gr, "**.........**............*'*'**'* Influence. .....*...........*........................**,-",*,*...... .........*....*.............' . . .. .ftK!!M.gnP!QYnq.!4iIs to notify their deDartment director of an arrest and/or conviction foryNat.i.ng ...........director *......... .......... any.jqderal or state. Drug. in accordance. this policy, .......................................................................................... ......................... 3. An emDlovee who participates in a treatment.pLqg a ..................... ............ ram ....... ------- -and c mply wit all rules established by the Village. Participati.o.n.in-a treatment 0.......... .................................................... will not jn.itself,.p iplinary actions. The Village. however,will n)t take disciplinary.......................................................Village. .............. adverse action s..t..an,employee..so...l.e...l.y.because...h..e..vo.l..u.. t.a.r...l.y and-.successfully..cor...pjgtgs . t medical treatment. ........................................... Pre.-.E.mr)lov.me!it..Sc.reen.ina ............................. . ................... After a conditional offer of empigy g!jt,.jqE.qp .o p.Liqg�kp. E!a,.in the. employment selection plq!zf�- ................................................................... durer)ersons otherwise oK"r"e' ap Mired to undertake_ physical exarr nation ............................... .. ..... . ................................................ which will include a drug and alcohol screening test, .. ... ........................................... ... ........ ...... K... .I.nwec.t.i.o.n..s In order to assure that em I yAt�.gpMp .[Q�ibition on ma.nuf.act.u.r.i.ffl,.Atgg .i.s..P ............................................................. .......... S p tj insdection alcohol, controlled substances, or cannabis,.emp ..................... ......................................................................................................... ........ as follows: Lockers desks files,veh cles..tq jq .!ji ment and other Village containers and property that an emp yAg ....... ............ P.................................................................................property js y permitted to use durinq .!2y g.ple and.remain the p p2prt.g� qtjhe N illage. ImpiwiKut.Dot permitted to keer) controlled substances, cannabis or_alcohol in or ot such - ................................................................................................... .. ................................................ pEQp9yty:..ApY..a9H�i reasonably. of havina or holdina such,substances is�ubiect ............................................................................................ ........ ............................................... to seafgb.hy.!tp.A@q - ..............Any refusal to submit to such aninspection....v.A.J.1.1...be....Y...ep.t...e.d......as.....a...n...act of insubordination and wil result in disciplin r include termination. ................................... Records ... ....... ........... ........ jtjg�.:A!jg_qj2..wiI1 maintain medical records..r.e.l.ating to al ohol or drug..p�Maq,..qi gn.osis.....and...tre tment ............p,......................... .................................. ............. !�onfidential and.i a file separa from the regular personnel file. Access will be limited to those wh need .q separate. regular............................I ............................... ............. to know, The Village will not disclose these records......... .....to....persons outside.the Villaae without the emp ee's ..................Village...................................... consent unless di;;��I'o-su—r-e—*o—f...t'h"'e records is necessary for leaal or insurance r)urDoses. .............................................................................................. 71 BUFFALO GROVE PERSONNEL RULES CHAPTER 25.00 MANAGEMENT RIGHTS Chapter 25.00-Manaaement Riahts Sections: 25.01 Management Rights 25.01 -Manaaement Riahts The Village shall retain the sole right and authority to establish and administer all matters of inherent managerial policy, including but not limited to the functions of the Village government and its departments, standards of service, budgeting,organizational structure,the selection of new employees,and the direction of employees.The.Villa _.shall retain the sole right to amend its„policies,procedures, rules and.reaulations.as it deems_necessary,_at any tinhe.with or.without prior notice.; 72 BUFFALO GROVE PERSONNEL RULES CHAPTER 26.00 SAND I AMEN AUSE AENT Chapter 26.00-Savings Clause and Amendment Sections: 26.01 Savings Clause 26.02 Amendment 26.01 -Savings Clause Invalidation of any Chapter,Section,or part of these Personnel Rules shall not affect the validity of the other C4apters and Sections. 26.02-Amendment Amendment of these Personnel Rules shall be approved by a majority vote of the Corporate Authorities. 73 EMPLOYEE,ACKNOWLEDGMENT I.hereby.acknowledge.receipt.of the.Viliage.of.Buffalo.Grove,Personnel.Rules.(`°Rules.l_ I_agree,and.repres„ntthat I.have read or will.read the.Rules m their entirety,.I understand that the Rules have been developed.as a reference ....... .... ..... guide,-far Village.employees andj. hat,.neither„the Rules nor.its,-individual„terms.constitute.or.represent,,, finding contractual commitments,,either expressed or�mpl1ed _on the„part of the Village „i.also.understand that the p,.ides, ....... ........ benefts-.and_guidelines_contained,m the.Rules can be,changed,or discontinued by.the yq!Ne,at.any time, With without notice. I.understand.that no representative of the_Village.other tkanthe Village.Manager,with-the.approval.of the.Cot .orate .............. Authorities has authority)to enter into,.any employment.agreement.for any specific perio...of time onto ma e.any binding.representation or,agreementt whether oral_or wr►tten,.contrary to the foregoing, (.understand and will comply withal)„policies within the.Personnel.Rules;.As Amended.February 5, 2001. 5icrnature:...................................................................................................................•----.........------.......------........-------- Name..(primedt......................................................................................................................................................... Department:...................................................................................................... Date................................................•---.........---........-•-•--.......................•-----......------ 74