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2003-04-07 - Village Board Regular Meeting - Agenda Packet VILLAGE OF VILLAGE O F �uffalo BUFFALO GROVE Grove KIP Fifty Raupp Blvd. Buffalo Grove,IL 60089-2100 Meetingof the Phone 847-459-2500 Village of Buffalo Grove Board of Trustees Fax 847-459-0332 Regular Meeting April 7, 2003 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes A. Minutes of the Committee of the Whole, March 10, 2003 V. Approval of Warrant Warrant#979 VI. Village President Report A. Resolution No. 2003- , A Resolution Affirming the Canvass of Votes (Clerk Sirabian) B. Ceremony Swearing In Elected Officials: Trustees Glover, Berman and Trilling (Clerk Sirabian) C. Resolution 2003- Mosquito Abatement District Transfer- Opposing Legislation. (President Hartstein) D. Appointments to the Buffalo Grove Days Committee (President Hartstein) E. Proclamation of International Building Safety Week April 6-12, 2003 (President Hartstein) VII. Reports from the Trustees VIII. Village Manager's Report IX. Special Business A. Presentation on Agenda: Presentation-Calendar 2003 Volunteer Commission, Committee and Board Annual Reports (President Hartstein) B. Public Hearing: FY 2003-2004 Appropriation Ordinance (Trustee Berman) X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. Xl. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other Regular Agenda items. (Attached). XII. Ordinances and Resolutions A. Ordinance 2003 - An Ordinance Amending Chapter 5.12 of the Village of Buffalo Grove Municipal Code, Coin Operated Amusement Devices (Trustee Johnson) B. Ordinance 2003- Approving a special use in the Industrial District for Chicago Indoor Racing, 301 Hastings Drive (Trustee Glover) C. Ordinance 2003 - Approving the First Amendment to the Planned Unit Development for Covington Office Plaza, proposed Groundwork office building, 350 Dundee Road (Trustee Johnson) D. Ordinance 2003 - An Ordinance Establishing Authorizing Appropriations for the Village of Buffalo Grove for the Period May 1, 2003 Through April 30, 2004. (Trustee Berman) XIII. Old Business XIV. New Business A. Review of Arboretum Funding Issues-Contingency for Change Orders and Construction Management Services XV. Executive Session A. Sale or Lease of Real Estate XVI. Adjournment: Approximately 10:30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. VILLAGE OF VILLAGE 0 F VZuffalo BUFFALO GROVE Grimm Fifty Raupp Blvd. Buffalo Grove,IL 60089-2100 Phone 847-459-2500 Fax 847-459-0332 ADDENDUM TO THE AGENDA OF THE APRIL 7 MEETING OF THE VILLAGE OF BUFFALO GROVE BOARD OF TRUSTEES 7:30 PM Council Chambers of Village Hall 50 Raupp Blvd,Buffalo Grove, IL IV.APPROVAL OF MINUTES B. Minutes of the March 17, 2003 Village Board Meeting (Clerk Sirabian). XI. REVISED CONSENT AGENDA Consent Agenda April 7, 2003 7.30 PM Xl. Ordinances and Resolutions _' '` a, A. Ordinance 2003- An Ordinance Amending Chapter 5.10 Arts and Crafts Vendor Fee, of the Village of Buffalo Grove Municipal Code. (Trustee Braiman) RECOMMENDATION: Approve by motion. SUMMARY: If approved, the Arts and Crafts Vendor Fee as described in the Ordinance would not apply to Buffalo Grove Days. B. Resolution No. 2003- A Resolution Adopting the Village of Buffalo Grove Policy and Practice Relative to Debt. (Trustee Berman) RECOMMENDATION: Approve by motion. SUMMARY: Staff recommends adoption for inclusion*as part of the management practices and policies of the Village C. Resolution 2003- A Resolution authorizing the Village of Buffalo Grove to sponsor the Northwest Water Commission for membership in the Intergovernmental Risk Management Agency (IRMA). w R (Trustee Braiman) RECOMMENDATION: Approve by motion. SUMMARY: The by-laws of IRMA require that a municipal member of IRMA sponsor the special district's membership. As an IRMA member that purchases water from the Commission, the Village of Buffalo Grove will receive a reduction in our contribution payment to IRMA in the amount of$15,116 should the Commission join IRMA. • D. Resolution 2003- For participation in State of Illinois Federal Surplus Property Program (Trustee Trilling) RECOMMENDATION: Approve by motion. SUMMARY: Approval of a resolution and application are required in order for the Village to participate in the Federal Surplus Property Program. New Business E. Authorization to Participate in State of Illinois Joint Purchase Road Salt for Winter 2003-04 (Trustee Berman) r r RECOMMENDATION: Approve by motion. SUMMARY: Approval of the attached will provide authorization to participate in the bidding of bulk rock salt for the 2003 -2004. F. Proclaiming April 2003 as Child Abuse Prevention Month in the Village of Buffalo Grove (Trustee Kahn) RECOMMENDATION: Approve by motion. SUMMARY: Proclaims April 2003 as "Child Abuse Prevention" Month. G. Proclaiming May 14, 2003 as Senior Celebration Day in Recognition of/District`214's "Fifteen Years of Honoring Seniors" Event (Trustee Glover) RECOMMENDATION: Approve by motion. SUMMARY: Proclaims May 14, 2003 as "Fifteen Years of Honoring Seniors, a day in recognition of the Fifteenth Annual Senior Celebration Day" event. Old Business H. Award of Bid - Corporate Grove Bike Path & Slope Reconstruction Project (Trustee Berman) RECOMMENDATION: Approve by motion. SUMMARY: Staff recommends approval of the low bid in the amount of$65,500.00, award of contract to Kovilic Construction Company. • • VILLAGE OF VILLAGE OF sAuffalo BUFFALO GROVE Gram Fifty Raupp Blvd. Buffalo Grove,IL 50089.2100 9 Phone 847-459-2500 Meetingof the Village of Buffalo Grove Board of Trustees Fax 847-459-0332 Regular Meeting April 7, 2003 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes A. Minutes of the Committee of the Whole, March 10, 2003 V. Approval of Warrant Warrant#979 VI. Village President Report A. Resolution No. 2003- , A Resolution Affirming the Canvass of Votes (Clerk Sirabian) B. Ceremony Swearing In Elected Officials: Trustees Glover, Berman and Trilling (Clerk Sirabian) C. Resolution 2003- Mosquito Abatement District Transfer- Opposing Legislation. (President Hartstein) /6 -n1 Appointments to the Buffalo Grove Days Committee (President Hartstein) 13 h , E. Proclamation of International Building Safety Week April 6-12, 2003 (President Hartstein) VII. Reports from the Trustees VIII. Village Manager's Report IX. Special Business A. Presentation on Agenda: Presentation-Calendar 2003 Volunteer Commission, Committee and Board Annual Reports (President Hartstein) B. Public Hearing: FY 2003-2004 Appropriation Ordinance (Trustee Berman) X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. Xl. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other Regular Agenda items. (Attached). XII. Ordinances and Resolutions A. Ordinance 2003 - An Ordinance Amending Chapter 5.12 of the Village of Buffalo Grove Municipal Code, Coin Operated Amusement Devices (Trustee Johnson) B. Ordinance 2003- Approving a special use in the Industrial District for Chicago Indoor Racing, 301 Hastings Drive (Trustee Glover) C. Ordinance 2003 - Approving the First Amendment to the Planned Unit Development for Covington Office Plaza, proposed Groundwork office building, 350 Dundee Road (Trustee Johnson) D. Ordinance 2003 - An Ordinance Establishing Authorizing Appropriations for the Village of Buffalo Grove for the Period May 1, 2003 Through April 30, 2004. (Trustee Berman) XIII. Old Business XIV. New Business A. Review of Arboretum Funding Issues-Contingency for Change Orders and Construction Management Services XV. Executive Session A. Sale or Lease of Real Estate XVI. Adjournment: Approximately 10:30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Meeting of the Village of Buffalo Grove Board of Trustees Regular Meeting April 7, 2003 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes V. Approval of Warrant VI. Village President Report VII. Reports from the Trustees Vill. Village Manager's Report IX. Special Business X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. Consent Agenda None XII. Ordinances and Resolutions XIII. Old Business XIV. New Business XV. Executive Session XVI. Adjournment: Approximately 10.30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10.30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10.30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda April 7, 2003 7:30 PM XI. Ordinances and Resolutions None New Business None Old Business None SUMMARY OF THE COMMITTEE OF THE WHOLE OF THE PRESIDENT AND BOARD OF TRUSTEES,VILLAGE OF BUFFALO GROVE,ILLINOIS HELD ON MONDAY,MARCH 10,2003,AT THE VILLAGE HALL,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS CALL TO ORDER President Hartstein called the meeting to order at 7:30 p.m. ROLL CALL Roll call indicated the following present:President Hartstein;Trustees Braiman,Glover,Berman,Johnson,Trilling. Trustee Kahn was absent. Also present were:William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Assistant Village Manager/Finance Director;Ghida Neukirch,Assistant Village Manager;Stacey Kelly,Assistant to Village Manager;Scott Anderson,Assistant Finance Director;Art Malinowski,Director of Human Resources,Robert Giddens,MIS Director;Gregory Boysen,Director of Public Works;Ray Rigsby,Superintendent of Public Works; Ed Schar,Building Commissioner;Richard Kuenkler,Village Engineer;Brian Sheehan,Village Health Officer; Police Chief Leo McCann;Deputy Police Chief Balinski; Police Commander Jamie Dunn;Fire Chief Tim Sashko; Deputy Fire Chief Dan Pearson. FISCAL 2003-2003 PROGRAM BUDGET oMr.Balling reviewed his Fiscal 2003-2004 Budget Message dated February 21,2003. Ms.Neukirch reviewed Legislative,Office of the Village Manager,Management Information Systems,Legal, Building&Zoning/Health expenditures. Mr.Anderson reviewed the Finance&General Services expenditures. Chief Sashko and Deputy Chief Pearson reviewed the Fire Department expenditures. Chief McCann announced that this will be his last budget report and thanked the Board for their support over the years. Deputy Chief Balinski and Commander Dun reviewed the Police Department expenditures. Mr.Boysen reviewed the Public Works expenditures. QMr.Brimm then reviewed the Enterprise Fund and All Other Funds. All Staff members in attendance answered questions from the Board during the presentations. In conclusion,Mr.Balling stated that reports requested by the Board will be presented at the next meeting. Also the resolution to approve the budget will be presented for approval at the next meeting. President Hartstein thanked the Staff on behalf of the Board and residents of Buffalo Grove for a comprehensive and austere budget. ADJOURNMENT Moved by Berman,seconded by Trilling to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:08 p.m. Jane Olson,Deputy Village Clerk APPROVED BY ME THIS DAY OF ,2003 Village President j 11346 3/17/2003 I MINUTES OF THE SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,MARCH 17,2003 i i CALL TO ORDER President Hartstein called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to the Flag. i ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Johnson,Kahn, and Trilling.. i Also present were: William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Assistant Village Manager/Finance Director;Ghida Neukirch,Assistant Village Manager;Scott Anderson,Assistant Finance Director;Art Malinowski,Human Resources Director;Philip Versten,Communications Manager;Robert Giddens, MIS Director;Robert Pfeil,Village Planner;Greg Summers,Associate Village Planner;Stacey Kelly,Assistant to j the Village Manager;Raymond Rigsby,Superintendent of Public Works;Fire Chief Sashko;and Joseph Tenerelli, >017 Village Treasurer. APPROVAL OF MINUTES OMoved by Braiman,seconded by Glover,to approve the minutes of the March 3,2003 Regular Meeting. Upon roll call,Trustees voted as follows: j AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. WARRANT#978 Mr.Tenerelli read Warrant#978. Moved by Glover,seconded by Johnson,to approve Warrant#978 in the amount of$2,102,099.97,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. BUFFALO GROVE DAYS COMMITTEE President Hartstein re-appointed the following residents to the 2003 Buffalo Grove Days Committee,with their term to end December 31,2003: Jean Blais Lori Czarnecki Karen Danberg Chantal Davidson Paulette Greenberg Lori Hackett Ron Hackett Glenda Hoelting Howard Hoffman Debra Jess Tom Johns(re-confirm) Kerry Klbecka Ken Lazar Nikki Lee Mary Libby Pam Soracco JV Springman(re-confirm) Murray Sprung Joe Tenerelli He also made the following new appointments: Steven Schultz,Charles Posniak,Jim Pawlak,Adam Moodhe,Penni Jess,Ken Carothers. Moved by Glover,seconded by Berman,to concur with President Hartstein's appointments. Upon voice vote,the motion was unanimously declared carried. 11347 3/17/2003 TROOP SUPPORT Trustee Johnson noted that yellow ribbons in support of American troops have been showing up in his neighborhood,and he suggested that more residents might want to join in this effort to support bringing our troops home safely. MUNICIPAL ELECTION The Village Clerk reported on the April 1,2003 municipal election,reminding residents to vote on that date,and also that absentee voting will take place between March 10 and March 31,2003. MANAGEMENT REPORT Mr.Balling noted the submittal of the Management Report for the month of February;there were no questions on the report. TELEPHONE SERVICE '�. Mr.Balling explained the proposals from SBC and Call One that have been received with regard to phone service. Moved by Johnson,seconded by Kahn,to approve the offer of either SBC or Call One,whichever is determined to Obe the lowest responsible offer as determined by the Village Manager. Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling CM M> NAYS: 0—None Motion declared carried. PWATER MAIN LLM Mr.Balling reported that there were three water main breaks over the weekend and summarized the events;he noted that the residents were very tolerant of the delay,and also that staff will review the status of the water mains in that area. Trustee Berman noted that he had been in that area on Sunday afternoon and is pleased to report that all residents he Qspoke with were very complimentary toward the Village and the Public Works staff. Mr.Rigsby relayed the conversation that he had with the personnel in charge of the utility lines. COMMENDATIONS President Hartstein read a commendation honoring Andrew Klaber for his numerous accomplishments in academics and his efforts as a humanitarian;he pointed out that Andrew was recently named to the USA TODAY All-USA Academic Team. President Hartstein presented the commendation to Andrew's parents on his behalf. Trustee Glover read a commendation recognizing Jennifer Kotzin,Eric Swanson and Nat Dean,who each placed first in various individual categories in the Stevenson High School Academic Decathlon team who participated in the State Competition, with Jennifer also receiving the highest overall score in the state. Jennifer is also a member of the Buffalo Grove Youth Commission. President Hartstein then presented the commendations to the students as they were congratulated by the audience and the Board. GOLDEN BISON AWARD—ASTRO AMUSEMENT President Hartstein presented a brief background of the Golden Bison award. President Hartstein then recognized Sandy Thebault,representing Astro Amusement Company. Astro Amusements coordinates the carnival for Buffalo Grove Days,and most notably works with the Village in providing the special events for Residents with Disabilities on Monday morning of Buffalo Grove Days. Astro Amusements is also celebrating their 30`s anniversary this year. 11348 j 3/17/2003 I Mrs.Thebault thanked the Village for this award and noted that,since they are Buffalo Grove residents,Buffalo Grove Days is a very special event for them;she was then congratulated by the audience and the Board. COMMUNICATIONS SURVEY Mr. Versten made a presentation to the Board,details of which are contained in his memo to Mrs.Neukirch of March 13,2002,as well as in the Communication Survey Report prepared by Metro Chicago Information Center. Mr.Versten then answered questions from the Board,and suggestions were made by the Board as to methods of continuing to improve means of communication with residents. i I QUESTIONS FROM THE AUDIENCE I { President Hartstein asked if there were any questions from the audience on any item not listed on the agenda;there were none. I CONSENT AGENDA i i j President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests.The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. f fMoved by Glover,seconded by Braiman to approve the consent Agenda. { UNIFORM RENTAL CONTRACT—Authorize to Bid i Motion to authorize the bid for the Uniform Rental Contract. i STREETLIGHT MAINTENANCE CONTRACT—Authorize to Bid f Motion to authorize the solicitation of sealed bids for the Streetlight Maintenance Contract. I 2003 BIKEPATH&PARKING LOT IMPROVEMENT PROGRAM—Authorize to Bid Motion to authorize the bid for the 2003 Bikepath&Parking Lot Improvement Program. i i 2003 SIDEWALK REMOVAL&REPLACEMENT PROGRAM-Authorize to Bid Motion to authorize the bid for the 2003 Sidewalk Removal&Replacement Program. TFW SURVEYING&MAPPING—Bid Waiver Motion to authorize a bid waiver and enter into an Agreement with TFW Surveying&Mapping,Inc. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. ORDINANCE#2003-21—VERNON TOWNSHIP Trustee Johnson noted that he is the attorney for Vernon Township and will recuse himself from discussion on this matter. 11349 3/17/2003 i Todd Gedville,representing Vernon Township,made a presentation to the Board,details of which are contained in the Village Board Meeting Agenda Item overview prepared by Mr.Pfeil;he answered questions from the Board and also thanked the Village for their help in getting this project under way. Trustee Kahn thanked the Township for working so effectively with the Plan Commission to ensure that this project is acceptable to everyone. Trustee Glover asked that the Township be cautious about keeping the storage area in an orderly fashion,since the area will be visible from the second story of any surrounding home,even though it will be shielded at ground level. Moved by Glover,seconded by Braiman,to pass Ordinance#2003-21,approving a special use in the R-7 District for Vernon Township concerning an equipment storage facility west of the community services building at 2900 Main Street. Upon roll call,Trustees voted as follows on the motion: i AYES: 5—Braiman,Glover,Berman,Kahn,Trilling ! NAYS: 0—None RECUSE: 1—Johnson Motion declared carried. o ORDINANCE#2003-22—MUNICIPAL CODE ! jMoved by Kahn,seconded by Johnson,to pass Ordinance#2003-22 amending Chapter 3.36 of the Buffalo Grove Municipal Code as it addresses the establishment and charging for ambulance transport fees. i Trustee Glover stated that provision needs to be given to those residents that do not have insurance. Mr.Balling stated that staff will take that into consideration. Trustee Berman agreed that this issue needs to be treated with a great deal of sensitivity. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None QMotion declared carried. ORDINANCE#2003-23—GENERAL OBLIGATION BONDS Moved by Berman,seconded by Johnson,to pass Ordinance#2003-23,providing for the issuance of General Obligation Corporate Purpose Bonds,Series2003,of the Village of Buffalo Grove,Lake and Cook Counties, Illinois,and providing for the levy and collection of a Direct Annual Tax for the payment of the principal and interest of the Bonds. Mr.Balling noted that this is a$2.6 million issue for regional road improvements on Route 22,Dundee Road and Deerfield Parkway,and is a direct function of input from the finance committee meeting during the budget cycle. Mr.Brimm summarized the bidding that took place,stating that these results are the best that he has seen in the 25 years that he has participated in this process. Mr.Brimm summarized the recent visit by Standard&Poor's and Moody's Invester's Service.The representatives were taken on a tour of the Village and given a presentation by staff as to the history and vision of the Village of Buffalo Grove. The Village was commended for fiscal responsibility and the action taken versus some peers in the area. Mr.Brimm also provided background on the projects that this bond issue will cover. Mr.Brimm was thanked for the outstanding job that he does with regard to the fiscal status of the Village. 1 11350 ` 3/17/2003 Upon roll call,Trustees voted as follows: i AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. 1 RESOLUTION#2003-19-SCAVENGER SERVICE I Moved by Berman,seconded by Johnson,to pass Resolution#2003-19,authorizing the execution of amendments to ' the residential scavenger service contract between the Village of Buffalo Grove and Waste Management Northwest, a division of Waste Management of Illinois,Inc. Mr.Brimm summarized the new Residential Scavenger Service Contract,noting that the new rates will be in effect through April 30,2007;he also demonstrated the new recycle bin that will be distributed to all residences beginning April 21,2003. Trustee Berman again thanked and commended Mr.Brimm for spearheading this program. Mr.Brimm further answered questions as to the logistics of the rollout of the program. Further details may be found in Mr.Brimm's memo to Mr.Balling of January 28,2003. OUpon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. RESOLUTION#2003-20—ZONING MAP Moved by Glover,seconded by Kahn,to pass Resolution#2003-20 approving the annual revision of the Official ` Village Zoning Map. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. RESOLUTION #2003-21—FISCAL 2003-2004 BUDGET Moved by Berman,seconded by Glover,to pass Resolution#2003-21,adopting the Fiscal 2003-2004 Budget for the Village of Buffalo Grove. Mr.Balling referred to Mr.Brimm's memo to him of March 11,2003 dealing with all issues raised by the Board at the budget hearing. Staff suggests that consideration of membership in the National League of Cities be delayed until September,at which time the membership expires. Board discussion followed,after which President Hartstein polled the Board: "YES"indicates favor of removing membership in the National League of Cities from the budge;"NO"indicates opposition: YES: Braiman,Glover,Berman,Johnson,Kahn,Trilling NO: None It was determined that membership in the National League of Cities is not an expense that is warranted at this time. Staff was also directed to closely review memberships in all organizations. I i ! 11351 ? 3/17/2003 t I ADJOURNMENT Moved by Berman,seconded by Trilling,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting adjourned at 9:00 P.M. i g was j i 1 Janet M.Sirabian,Village Clerk i i APPROVED BY ME THIS DAY OF ,2003 j Village President 0 0 VILLAGE OF BUFFALO GROVE WARRANT 0979 7-Apr-03 Corporate Fund: Reimbursement 72,539.87 Unemployment Insurance 0.00 Revenue Reimbursements 1,551.80 Legislative 3,315.00 Office of Village Manager 1,880.56 Planning 0.00 Management Information Systems 472.66 Legal 519.76 Finarroe&General Services 17,274.74 Fire Services 26,197.57 Police Services 21,956.66 Building&Zoning 3,387.37 Ong Services 728.83 Building&Grounds 32,391.07 Street&Bridge Operations 23,828.78 Street&Bridge Administration 1,676.03 Forestry 6,395.92 ESDA 2,055.00 Transfer/Non Operating 3,943.15 Total 219,114.77 IMRF: Employee Contributions 0.00 Employer Contributions 0•00 Total 0•00 Parking Lot Fund: 5,561.39 Motor Fuel Tax Fund: 0•00 Capital Projects-Facilities: 56,964.63 Capital Projects-.Streets: 3,200.00 Contractual Street Maintenance Debt Service Fund: 5,700.00 Bond&Interest Fund#1: 0•00 Bond&Interest Fund#2: 0.00 Bond&Interest Fund#3: 0.00 Facilities Development Debt Service: 0.00 Police Pension Fund: 13,024.92 Fire Pension Fund: 64.42 R.H.S. 0.00 Water Fund: Reimbursements 0.00 Revenue Reimbursements 636.00 Water Operations 25,146.49 Sewer Operations 5,374.15 Total 31,156.64 Buffalo Grove Golf Fund: Reimbursements .00 Expenses Total Total 58,386.61 Central Garage Fund: Reserve for Capital Replacement 8,281.75 Reimbursements 0.00 Expenses 18,235.63 Total 26,517.38 Arboretum Golf Fund: 00 Reimbursements 70,342. 4 . Expenses 4 Total 70,342.44 MIS Replacement Fund 6,931.00 Refuse Service Fund: 0.00 PAYROLL PERIOD ENDING 03/23/03 692,733.14 PAYROLL PERIOD ENDING TOTAL WARRANT$979 1,189,697.34 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President 03/2303 Ad% Bonus(Apt) Balance Net Earnings 419,052.03 419,052.03 Federal W/H PENMO 945 7,203.26 7,203.26 Federal W/H BW 941 69,224.56 69,224.56 Federal W/H MO 941 62.33 62.33 Credit Union 30,536.19 30,536.19 State W/H 14,454.77 14,454.77 State W/H Wisc 446.13 446.13 United Way 317.00 317.00 AFLAC 13.30 13.30 Police Pension 16,391.26 16,391.26 Fire Pension 11,905.10 11,905.10 Flex Savings 2,210.30 2,210.30 Dependent Care 613.60 613.60 Retiree Health Sav 1,167.44 1,167.44 ICMA Employee 27,810.46 27,810.46 ICMA Employer 1,910.25 1,910.25 PPO Premium Deduct 4,429.81 4,429.81 IPBC/Retirees 5,805.33 5,805.33 FICA 15,659.64 15,659.64 31,319.28 FOP 85.00 85.00 Medicare 7,085.33 7,085.33 14,170.66 45,489.94 Fire Dues 1,248.00 1,248.00 Life Insurance 303.00 303.00 PC Purchase 1,605.07 1,605.07 Gamishments 4,210.89 4,210.89 Suspension 0.00 General Fund Fire 236.00 236.00 Sub-total 643,986.05 0.00 0.00 643,986.05 666,731.02 IMRF-Supplement 97.55 97.55 IMRF-Employee 0.00 10,753.74 10,753.74 IMRF-Employer 0.00 15,150.83 15,150.83 Gross Payroll 669,988.17 0.00 0.00 669,988.17 692,733.14 Bank Transfer Equals total of Payrl Dist by Org >ee Pay Adjustment Register, Current Empiuyer Expense Payroll Gross 692,733.14 Bank Sheets should always=this# Water/Sewer 25,960.04 Police Pension 58,743.55 Fire Pension 6,629.19 BG Golf 15,024.42 Arb Golf 10,683.25 Difference between Pyrl Gross 575,692.69 Total Other Funds 117,040.45 less water/golf/pension Date: 04/03/03 10:40 Village of Buffalo Grove Page: 1 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000010 CORPORATE FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 7 POLICE PENSION FUND 0401030000 061184 214 POLICE PENSION 2,214.48 *TOTAL VENDOR POLICE PENSION FUND 2,214.48 * 8 FIRE PENSION FUND 0401030000 061185 215 FIRE PENSION 870.38 *TOTAL VENDOR FIRE PENSION FUND 870.38 * 26 IMRF 0401030000 061186 217 IMRF 483.94 0401030000 061186 217 IMRF 681.82 *TOTAL VENDOR IMRF 1,165.76 99998 TODD NAUGHTON 181063 061244 224 DEP DIA 1,000.00 166488 060995 224 DEP DIA 1,000.00 181061 060993 224 DEP DIA 1,000.00 181065 061079 224 DEP DIA 1,000.00 *TOTAL VENDOR -> ONE-TIME VENDORS 4,000.00 * 902750 VILLAGE OF BUFFALO GROVE 3/21/03 061300 136 PER PROP REP TAX 4,216.43 3/17/03 061054 136 PER PROP REP TAX 1,121.91 *TOTAL VENDOR VILLAGE OF BUFFALO 5,338.34 903080 VILLAGE OF BUFFALO GROVE 3/21/03 061296 126 PER PROP REP TAX 588.78 3/17/03 061050 126 PER PROP REP TAX 156.66 *TOTAL VENDOR VILLAGE OF BUFFALO 745.44 * 903130 VBG-FAC DEV DEBT SERV FND 3/17/03 061051 128 PER PROP REP TAX 869.23 3/17/03 061051 128 PER PROP REP TAX 338.59 3/21/03 061297 128 PER PROP REP TAX 1,272.53 3/17/03 061051 128 PER PROP REP TAX 1,687.91 3/21/03 061297 128 PER PROP REP TAX 3,266.78 3/21/03 061297 128 PER PROP REP TAX 6,343.64 *TOTAL VENDOR VBG-FAC DEV DEBT SE 13,778.68 903140 VILLAGE OF BUFFALO GROVE 3/14/03 061049 131 PER PROP REP TAX 271.78 3/17/03 061053 131 PER PROP REP TAX 5,372.02 3/21/03 061299 131 PER PROP REP TAX 20,189.49 *TOTAL VENDOR VILLAGE OF BUFFALO 25,833.29 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 2 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000010 CORPORATE FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903240 VILLAGE OF BUFFALO GROVE 3/21/03 061298 130 PER PROP REP TAX 17,853.36 3/14/03 061048 130 PER PROP REP TAX 240.34 3/17/03 061052 130 PER PROP REP TAX 4,750.42 *TOTAL VENDOR VILLAGE OF BUFFALO 22,844.12 **TOTAL CORPORATE FUND 76,790.49 --------------- 7�,l 6-3 9• 7 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 3 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000210 CORPORATE REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 48750 APTAKISIC JR. HIGH SCHOOL 5/30/03 0613.62 1299 ALL OTHER INCOME 375.00 *TOTAL VENDOR APTAKISIC JR. HIGH 375.00 99998 MATTHEW BUDZYN P3860267 061351 1253 VILL ORD FINES 15.00 7315 061329 1081 PASS REG 25.00 8825 061350 1081 PASS REG 25.00 6028&29 061343 1081 PASS REG 50.00 10359 061331 1081 PASS REG 25.00 A03-588 061347 1097 ALARM SERV 10.00 *TOTAL VENDOR -> ONE-TIME VENDORS 150.00 418935 ILLINOIS STATE POLICE 3/18/03 061101 1299 ALL OTHER INCOME 38.00 3/26/03 061358 1299 ALL OTHER INCOME 14.00 3/28/03 061359 1299 ALL OTHER INCOME 38.00 *TOTAL VENDOR ILLINOIS STATE POLI 90.00 527328 LOGOLD CORP AWARDS 4520 061330 1299 ALL OTHER INCOME 936.80 *TOTAL VENDOR LOGOLD CORP AWARDS 936.80 **TOTAL CORPORATE REVENUE 1,461.80 90.00 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 4 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000401 LEGISLATIVE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 10400 AD-GIFT SPECIALTIES 324451 061307 3215 REC COMM AFF 360.56 *TOTAL VENDOR AD-GIFT SPECIALTIES 360.56 * 10400 AD-GIFT SPECIALTIES MULTIPLE 061155 3215 REC COMM AFF/OTHE 352.56 *TOTAL VENDOR AD-GIFT SPECIALTIES 352.56 * 326042 HOWARD GREENE 3/21/03 061196 3720 OTHER BOARDS & CO 70.57 *TOTAL VENDOR HOWARD GREENE 70.57 * 422105 INFOTRACK 19028 061069 3714 FIRE & POL COMM 45.00 *TOTAL VENDOR INFOTRACK 45.00 * 546202 MARKETING SOURCE 4360 061171 3720 OTHER BOARDS & CO 113.50 *TOTAL VENDOR MARKETING SOURCE 113.50 * 719413 PROGRESSIVE MGMT SERV MULTIPLE 061372 3215 ALL OTHER EXP/REC 1,505.68 *TOTAL VENDOR PROGRESSIVE MGMT SE 1,505.68 * 842100 303 TAXI 293177 061092 4942 SR CIT TAXI 82.50 *TOTAL VENDOR 303 TAXI 82.50 * 881070 UNIQUE VIDEO PRODUCTIONS 3896 061182 4941 CABLE TV PROG 770.00 *TOTAL VENDOR UNIQUE VIDEO PRODUC 770.00 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 061047 3211 TELEPHONE .63 *TOTAL VENDOR VILLAGE OF BUFFALO .63 * 903230 VBG VIL MGRS OFFICE 4/2/03 061379 4935 MISC EXP 14.00 *TOTAL VENDOR VBG VIL MGRS OFFICE 14.00 * **TOTAL LEGISLATIVE 3,315.00 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 5 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000405 OFC VLG MANAGER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 80000 WILLIAM R BALLING FEB 03 061310 3211 TELEPHONE 60.44 *TOTAL VENDOR WILLIAM R BALLING 60.44 * 155034 CORPORATE EXPRESS 41357932 061317 3240 OFF SUPP 218.29 *TOTAL VENDOR CORPORATE EXPRESS 218.29 * 160360 CROWN TROPHY 223957 061364 4935 ALL OTHER INCOME 18.90 *TOTAL VENDOR CROWN TROPHY 18.90 * 687707 PADDOCK PUBLICATIONS 341429 5/0 061078 3218 SUB/PUB 36.00 *TOTAL VENDOR PADDOCK PUBLICATION 36.00 * 797510 SKOKIE VALLEY/ 719842 061344 3219 PRINTING 180.50 *TOTAL VENDOR SKOKIE VALLEY/ 180.50 * 844611 T-MOBILE 16952 2/03 061102 3211 TELEPHONE 49.16 *TOTAL VENDOR T-MOBILE 49.16 881070 UNIQUE VIDEO PRODUCTIONS 3893 061255 4941 CABLE TV PROG 770.00 *TOTAL VENDOR UNIQUE VIDEO PRODUC 770.00 903060 VILLAGE OF BUFFALO GROVE FEB 2003 060982 4214 FLEET REPAIR TRAM 66.13 FEB 2003 060982 4211 FLEET REPAIR TRAN 86.80 FEB 2003 060982 4213 FLEET REPAIR TRAN 35.13 FEB 2003 060982 4218 FLEET REPAIR TRAN 12.00 *TOTAL VENDOR VILLAGE OF BUFFALO 200.06 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 061047 3211 TELEPHONE 108.14 MULTIPLE 061047 3211 TELEPHONE 31.39 *TOTAL VENDOR VILLAGE OF BUFFALO 139.53 903230 VBG VIL MGRS OFFICE 4/2/03 061379 3215 MISC EXP 30.00 4/2/03 061379 3215 MISC EXP 18.00 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 6 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000405 OFC VLG MANAGER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 4/2/03 061379 4935 MISC EXP 30.11 *TOTAL VENDOR VBG VIL MGRS OFFICE 78.11 903230 VBG VIL MGRS OFFICE 4/2/03 061379 3215 MISC EXP 21.00 4/2/03 061379 4935 MISC EXP 6.00 4/2/03 061379 3215 MISC EXP 40.00 4/2/03 061379 3215 MISC EXP 22.00 4/2/03 061379 3215 MISC EXP 18.00 4/2/03 061379 3215 MISC EXP 22.57 *TOTAL VENDOR VBG VIL MGRS OFFICE 129.57 **TOTAL OFC VLG MANAGER 1,831.40 49.16 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 7 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000407 MIS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 51035 ARCH WIRELESS M2247745C 061031 3211 MISC EXP/EQ RENT/ 21.28 *TOTAL VENDOR ARCH WIRELESS 21.28 * 155034 CORPORATE EXPRESS 41357932 061317 3240 OFF SUPP 53.32 *TOTAL VENDOR CORPORATE EXPRESS 53.32 * 605128 NEXTEL COMMUNICATIONS 791921510- 061245 3211 TELEPHONE 336.48 *TOTAL VENDOR NEXTEL COMMUNICATIO 336.48 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 061047 3211 TELEPHONE 41.58 *TOTAL VENDOR VILLAGE OF BUFFALO 41.58 * 903220 VILLAGE OF BUFFALO GROVE 3/19/03 061046 4935 MISC EXP 20.00 *TOTAL VENDOR VILLAGE OF BUFFALO 20.00 * **TOTAL MIS 472.66 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 8 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000408 LEGAL SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 423900 I.R.M.A. 3226 061000 3619 MISC EXP 40.00 *TOTAL VENDOR I.R.M.A. 40.00 687700 PADDOCK PUBLICATIONS,INC. MULTIPLE 061336 3615 LEGAL NOTICES 151.20 MULTIPLE 061336 3615 LEGAL NOTICES 186.00 MULTIPLE 061336 3615 LEGAL NOTICES 142.56 *TOTAL VENDOR PADDOCK PUBLICATION 479.76 **TOTAL LEGAL SERVICES 519.76 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 9 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 10400 AD-GIFT SPECIALTIES MULTIPLE 061155 4935 REC COMM AFF/OTHE 5,732.44 *TOTAL VENDOR AD-GIFT SPECIALTIES 5,732.44 58181 AT&T 7275 FEB 0 061309 3211 TELEPHONE 22.16 *TOTAL VENDOR AT&T 22.16 * 93700 BILL'S GROVE FLORIST,LTD. 343948 061311 4935 ALL OTHER EXP 40.00 *TOTAL VENDOR BILL'S GROVE FLORIS 40.00 * 108500 WILLIAM H BRIMM 3/28/03 061261 4935 ALL OTHER EXP 267.10 *TOTAL VENDOR WILLIAM H BRIMM 267.10 * 139246 CITYTECH USA, INC. 3/19/04 061034 3113 MEMBERSHIP/DUES 295.00 *TOTAL VENDOR CITYTECH USA, INC. 295.00 * 155034 CORPORATE EXPRESS 41357932 061317 3240 OFF SUPP 41.19 *TOTAL VENDOR CORPORATE EXPRESS 41.19 * 163110 CULLIGAN WATER-WHEELING 93361 061318 4935 ALL OTHER EXP 47.75 *TOTAL VENDOR CULLIGAN WATER-WHEE 47.75 * 204250 V.W. EIMICKE ASSOCIATES MULTIPLE 061319 3240 OFF SUPP 170.82 *TOTAL VENDOR V.W. EIMICKE ASSOCI 170.82 * 276000 FEDERAL EXPRESS CORP. 4-621-3813 061321 3212 POSTAGE 47.88 *TOTAL VENDOR FEDERAL EXPRESS COR 47.88 * 302443 GALLAGHER BENE ADMIN 20840 061323 3111 GRP MED & LIFE 207.00 *TOTAL VENDOR GALLAGHER BENE ADMI 207.00 * 321600 GOVT FIN OFFICERS ASSOC BOOKLET 061037 3240 OFFICE SUPPLIES 135.00 *TOTAL VENDOR GOVT FIN OFFICERS A 135.00 * Date: 04/03/03 10:40 Village of Buffalo Grove Page: 10 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 374510 HR SIMPLIFIED 12764 061026 3111 GRP MED & LIFE 25.00 *TOTAL VENDOR HR SIMPLIFIED 25.00 * 417790 IL MUNICIPAL LEAGUE SUNSHINE L 061325 3219 PRINTING 48.00 *TOTAL VENDOR IL MUNICIPAL LEAGUE 48.00 * 423900 I.R.M.A. 3226 061000 3511 MISC EXP 1,238.60 3226 061000 3511 MISC EXP 500.00 *TOTAL VENDOR I.R.M.A. 1,738.60 * 562103 RSM MCGLADREY, INC. R1423266-2 061340 3230 AUDIT FEES 986.00 *TOTAL VENDOR RSM MCGLADREY, INC. 986.00 * 598773 NEOPOST LEASING 3124755 061333 3217 EQUIP RENTAL 178.00 *TOTAL VENDOR NEOPOST LEASING 178.00 * 605128 NEXTEL COMMUNICATIONS 791921510- 061245 3211 TELEPHONE 125.98 *TOTAL VENDOR NEXTEL COMMUNICATIO 125.98 * 699400 P.F. PETTIBONE & COMPANY 3802 061337 3240 OFF SUPP 222.75 *TOTAL VENDOR P.F. PETTIBONE & CO 222.75 * 719413 PROGRESSIVE MGMT SERV MULTIPLE 061372 4935 ALL OTHER EXP/REC 500.00 *TOTAL VENDOR PROGRESSIVE MGMT SE 500.00 * 737310 RELIABLE QBX62500 061339 3240 OFF SUPP 209.40 *TOTAL VENDOR RELIABLE 209.40 * 772015 SBC MULTIPLE 061342 3211 TELEPHONE 643.02 MULTIPLE 061342 3211 TELEPHONE 33.79 MULTIPLE 061342 3211 TELEPHONE 1,005.55 MULTIPLE 061342 3211 TELEPHONE 58.60 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 11 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 061342 3211 TELEPHONE 50.37 *TOTAL VENDOR SBC 1,791.33 772015 SBC MULTIPLE 061342 3211 TELEPHONE 58.60 *TOTAL VENDOR SBC 58.60 * 841600 THIRD MILLENNIUM ASSOC MULTIPLE 061345 4913 CONS FEES OTHER 228.37 MULTIPLE 061345 4913 CONS FEES OTHER 2,402.47 *TOTAL VENDOR THIRD MILLENNIUM AS 2,630.84 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 061047 3211 TELEPHONE 137.10 MULTIPLE 061047 3211 TELEPHONE 1,038.47 *TOTAL VENDOR VILLAGE OF BUFFALO 1,175.57 * 903125 VBG-FIRE DEPT PETTY CASH 3/27/03 061294 3212 MISC EXP 7.98 3/27/03 061294 3212 MISC EXP 17.85 *TOTAL VENDOR VBG-FIRE DEPT PETTY 25.83 * 903220 VILLAGE OF BUFFALO GROVE 3/19/03 061046 3214 MISC EXP 25.00 3/28/03 061094 4935 ALL OTHER EXP 500.00 4/2/03 061378 4935 MISC EXP 27.50 *TOTAL VENDOR VILLAGE OF BUFFALO 52.50 * 500.00 **TOTAL FIN & GEN SERVICES 16,774.74 500.00 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 12 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 3210 ABERNATHY'S DEPT. STORE 049 061057 3115 CLOTH ALLOW 50.40 *TOTAL VENDOR ABERNATHY'S DEPT. S 50.40 * 10408 AGA LINDE HEALTHCARE 94622425 061156 3250 MISC SUPP 49.14 *TOTAL VENDOR AGA LINDE HEALTHCAR 49.14 * 36690 AMERICAN FIRE & SAFETY 72883 061308 4111 M&R DEPT EQUIP 312.00 *TOTAL VENDOR AMERICAN FIRE & SAF 312.00 * 83145 BATTERIES PLUS 3/21/03 061259 4316 OPER EQUIP DEPT 209.99 *TOTAL VENDOR BATTERIES PLUS 209.99 * 85000 GARY BELFIELD 4/1-5/03 061097 3214 TRAVEL/PER DIEM 200.00 4/1-5/03 061097 3213 TRAVEL/PER DIEM 880.00 *TOTAL VENDOR GARY BELFIELD 1, 080.00 152750 COMMONWEALTH EDISON MULTIPLE 061160 4923 ELEC FAC/FIRE TRN 772.82 *TOTAL VENDOR COMMONWEALTH EDISON 772.82 * 152765 COMMAND SCHOOL, INC 2063 061314 3112 PRO TRNG 1,460.00 *TOTAL VENDOR COMMAND SCHOOL, INC 1,460.00 153460 CONNECTIONS UNLIMITED 32175 061315 3240 OFF SUPP 92.34 *TOTAL VENDOR CONNECTIONS UNLIMIT 92.34 * 276200 F & F OFFICE SUPPLIES 231207-0 061063 3219 MISC SUPP/PRINTIN 466.04 231207-0 061063 3250 MISC SUPP/PRINTIN 120.84 *TOTAL VENDOR F & F OFFICE SUPPLI 586.88 * 283370 FIREHOUSE 1437026-R4 061165 3218 SUB/PUB 28.97 *TOTAL VENDOR FIREHOUSE 28.97 * 417880 IL FIRE INSP. ASSOC Date: 04/03/03 10:40 Village of Buffalo Grove Page: 13 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 3673 061068 3112 PRO TRNG 120.00 *TOTAL VENDOR IL FIRE INSP. ASSOC 120.00 * 419023 IMAGISTICS 201833 061238 3216 MAINT CONTR 504.00 *TOTAL VENDOR IMAGISTICS 504.00 * 423900 I.R.M.A. 3226 061000 4928 MISC EXP 3,219.64 3226 061000 3112 MISC EXP 95.00 *TOTAL VENDOR I.R.M.A. 3,314.64 433315 ISG THERMAL SYSTEMS USA 12546 061239 4218 CONT AUTO SERV 405.00 *TOTAL VENDOR ISG THERMAL SYSTEMS 405.00 * 455700 JACKSON-HIRSH, INC. 465878 061326 3250 MISC SUPP 127.44 *TOTAL VENDOR JACKSON-HIRSH, INC. 127.44 * 482300 KALE UNIFORMS, INC. MULTIPLE 061201 3115 CLOTH ALLOW 167.96 *TOTAL VENDOR KALE UNIFORMS, INC. 167.96 * 511000 LAB SAFETY SUPPLY 1003037142 061003 4111 M&R DEPT EQUIP 233.59 *TOTAL VENDOR LAB SAFETY SUPPLY 233.59 * 565400 MEECHER'S CUSTOM 4378 061281 4217 BODYWORK 75.00 *TOTAL VENDOR MEECHER'S CUSTOM 75.00 * 568270 MET FIRE CHIEFS ASSOC 3/28/03 061073 3112 PRO TRNG 90.00 *TOTAL VENDOR MET FIRE CHIEFS ASS 90.00 * 585380 MOTO-PHOTO MULTIPLE 061009 3824 SMALL EQUIP & TOO 47.72 *TOTAL VENDOR MOTO-PHOTO 47.72 * 605128 NEXTEL COMMUNICATIONS 791921510- 061245 3211 TELEPHONE 561.96 *TOTAL VENDOR NEXTEL COMMUNICATIO 561.96 * Date: 04/03/03 10:40 Village of Buffalo Grove Page: 14 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 605154 NFPA 2279661X 061172 3113 MEMBERSHIP/DUES 135.00 *TOTAL VENDOR NFPA 135.00 * 612210 N W ASSOC OF PROVIDER YR 2003 061076 3113 MEMBERSHIP/DUES 50.00 *TOTAL VENDOR N W ASSOC OF PROVID 50.00 * 696076 PENNWELL BOOKS 1688281 061081 3218 SUB/PUB 165.00 *TOTAL VENDOR PENNWELL BOOKS 165.00 * 709030 PITNEY BOWES 5451695-MR 061176 3217 EQUIP RENTAL 528.57 *TOTAL VENDOR PITNEY BOWES 528.57 * 732420 RADI-LINK, INC 100011 061250 4111 M&R DEPT EQUIP 151.50 *TOTAL VENDOR RADI-LINK, INC 151.50 * 755930 ROGAN'S SHOES 35338 061084 3115 CLOTH ALLOW 150.00 *TOTAL VENDOR ROGAN'S SHOES 150.00 * 756500 ROOSEVELT UNIV ROOM 360 2/18/03 061015 3112 PRO TRNG 900.00 *TOTAL VENDOR ROOSEVELT UNIV ROOM 900.00 * 771000 TIMOTHY SASHKO 3/12&13/03 061177 3213 TRAVEL/PER DIEM 100.10 3/19&20/03 061341 3213 TRAVEL/PER DIEM 129.50 3/12&13/03 061177 3214 TRAVEL/PER DIEM 29.65 3/19&20/03 061341 3214 TRAVEL/PER DIEM 26.44 *TOTAL VENDOR TIMOTHY SASHKO 285.69 * 785200 TROY SHANNON 3/18-21/03 061085 3112 PRO TRNG 610.00 *TOTAL VENDOR TROY SHANNON 610.00 * 821600 LARRY SWIECA 505419 061216 3250 MISC SUPP 27.06 *TOTAL VENDOR LARRY SWIECA 27.06 * Date: 04/03/03 10:40 Village of Buffalo Grove Page: 15 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 881028 UNIFIED SUPPLY, INC MULTIPLE 061349 3916 MAINT BLDG & FAC 931.22 *TOTAL VENDOR UNIFIED SUPPLY, INC 931.22 903060 VILLAGE OF BUFFALO GROVE FEB 2003 060982 4211 FLEET REPAIR TRAN 184.45 FEB 2003 060982 4214 FLEET REPAIR TRAN 2,817.11 FEB 2003 060982 4212 FLEET REPAIR TRAN 1,270.84 FEB 2003 060982 4218 FLEET REPAIR TRAN 2,308.54 FEB 2003 060982 4213 FLEET REPAIR TRAN 2,283.46 *TOTAL VENDOR VILLAGE OF BUFFALO 8,864.40 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 061047 3211 TELEPHONE 1,491.37 *TOTAL VENDOR VILLAGE OF BUFFALO 1,491.37 903125 VBG-FIRE DEPT PETTY CASH 3/27/03 061294 4935 MISC EXP 102.65 3/27/03 061294 3112 MISC EXP 1.85 3/27/03 061294 3117 MISC EXP 5.38 3/27/03 061294 4111 MISC EXP 53.41 3/27/03 061294 3240 MISC EXP 31.47 *TOTAL VENDOR VBG-FIRE DEPT PETTY 194.76 949077 WORLD POINT ECC MULTIPLE 061093 3016 SAL SPEC DUTY 423.15 *TOTAL VENDOR WORLD POINT ECC 423.15 **TOTAL FIRE SERVICES 24,117.57 1,080.00 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 16 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 200 AAA TRAFFIC SAFETY DEPT 3/12/03 060983 3113 DUES/MEMB 40.00 *TOTAL VENDOR AAA TRAFFIC SAFETY 40.00 * 200 AAA TRAFFIC SAFETY DEPT 3/12/03 060983 3113 DUES/MEMB 20.00 *TOTAL VENDOR AAA TRAFFIC SAFETY 20.00 * 8567 ADT SECURITY SERVICES 42384107 061027 3355 OPER EXP RECORDS 96.40 *TOTAL VENDOR ADT SECURITY SERVIC 96.40 * 34200 ALWAYS IN BLOOM 31500 061256 4935 ALL OTHER EXP 56.00 *TOTAL VENDOR ALWAYS IN BLOOM 56.00 * 48160 KENNETH ANDERSON 4/2/03 061352 3347 SUPP RECORDS 36.00 *TOTAL VENDOR KENNETH ANDERSON 36.00 99998 UNCLE FREDDY'S RED HOT MAR 14,03 061022 4935 ALL OTHER EXP 119.20 *TOTAL VENDOR -> ONE-TIME VENDORS 119.20 * 103807 BP AMOCO 15303 MAR 061260 4211 GASOLINE 23.00 *TOTAL VENDOR BP AMOCO 23.00 * 105750 BRADLEY TELEVISION 3/25/03 061353 4118 M&R STAFF EQUIP 43.70 *TOTAL VENDOR BRADLEY TELEVISION 43.70 108025 BRIGADE QUARTERMASTERS 417557-00 061312 3115 CLOTH ALLOW 141.20 *TOTAL VENDOR BRIGADE QUARTERMAST 141.20 114740 BUFFALO GROVE 3/31/03 061354 4935 ALL OTHER EXP 34.00 *TOTAL VENDOR BUFFALO GROVE 34.00 139020 CHICAGO COMM SERV INC MULTIPLE 061313 4112 M&R RADIOS/MOB DA 12.00 MULTIPLE 061313 4112 M&R RADIOS/MOB DA 115.00 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 17 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 061313 4113 M&R RADIOS/MOB DA 642.00 *TOTAL VENDOR CHICAGO COMM SERV I 769.00 * 152889 CDW GOVERNMENT, INC MULTIPLE 060990 3347 SUPP RECORDS/M&R 148.27 IA38399 061191 3347 SUPP RECORDS 340.58 *TOTAL VENDOR CDW GOVERNMENT, INC 488.85 * 175000 THOMAS DATTILO 2/13/03 060994 3115 CLOTH ALLOW 39.26 *TOTAL VENDOR THOMAS DATTILO 39.26 * 189738 DMV 4/1/03 061356 3355 OPER EQ RECORDS 3.00 *TOTAL VENDOR DMV 3.00 276200 F & F OFFICE SUPPLIES MULTIPLE 061322 3347 SUPP RECORDS 22.75- MULTIPLE 061322 3347 SUPP RECORDS 58.28- MULTIPLE 061164 3347 SUPP REC 138.30 231716-0 061271 3347 SUPP RECORDS 79.80 MULTIPLE 061164 3347 SUPP REC 6.42- 230814-0 061036 3347 SUPP RECORDS 115.69 *TOTAL VENDOR F & F OFFICE SUPPLI 246.34 302460 GALL'S INC. MULTIPLE 060997 3115 CLOTH ALLOW 37.98 MULTIPLE 060997 3115 CLOTH ALLOW 29.41 MULTIPLE 061166 3115 SAFETY EQ PAT/CLO 20.00 MULTIPLE 061166 3336 SAFETY EQ PAT/CLO 714.39 4028738000 061194 3115 CLOTH ALLOW 17.66 563474170 061277 3336 SAFETY EQUIP PATR 319.96 *TOTAL VENDOR GALL'S INC. 1,139.40 375100 STEVEN HUSAK 3/13/03 061104 3213 TRAVEL 19.60 *TOTAL VENDOR STEVEN HUSAK 19.60 423900 I.R.M.A. 3226 061000 4928 MISC EXP 1,364.77 *TOTAL VENDOR I.R.M.A. 1,364.77 433300 INTOXIMETERS, INC. Date: 04/03/03 10:40 Village of Buffalo Grove Page: 18 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 114286 060999 3351 SUPP DET 220.00 *TOTAL VENDOR INTOXIMETERS, INC. 220.00 * 462600 JEWEL FOOD STORES 2/13/03 061001 4919 PRISIONER CONTROL 4.65 *TOTAL VENDOR JEWEL FOOD STORES 4.65 * 482300 KALE UNIFORMS, INC. MULTIPLE 061002 3115 CLOTH ALLOW/REC U 185.51 MULTIPLE 061002 3115 CLOTH ALLOW/REC U 56.66 MULTIPLE 061002 3119 CLOTH ALLOW/REC U 56.97 MULTIPLE 061002 3115 CLOTH ALLOW/REC U 266.05 MULTIPLE 061201 3115 CLOTH ALLOW 81.94 267037 061327 3115 CLOTH ALLOW 76.50 MULTIPLE 061002 3119 CLOTH ALLOW/REC U 31.14 MULTIPLE 061002 3115 CLOTH ALLOW/REC U 26.95- *TOTAL VENDOR KALE UNIFORMS, INC. 727.82 * 489200 KING'S KENNELS 8/02-12/02 061203 4918 ANIMAL CONTROL 1,160.00 *TOTAL VENDOR KING'S KENNELS 1,160.00 489230 KINKO'S CUST ADMIN SERV MULTIPLE 061241 3332 PRINT STAFF 378.00 MULTIPLE 061241 3332 PRINT STAFF 141.00 *TOTAL VENDOR KINKO'S CUST ADMIN 519.00 * 505890 STACI KUPSAK 3/13/03 061103 3213 TRAVEL 29.40 *TOTAL VENDOR STACI KUPSAK 29.40 512701 LAKE COUNTY ANIMAL CONT FEB 2003 061071 4918 ANIMAL CONTRO'=L 75.00 *TOTAL VENDOR LAKE COUNTY ANIMAL 75.00 545600 MALNATI ORGANIZATION, INC 3/19/03 061098 3345 SUPP FOSG 83.09 *TOTAL VENDOR MALNATI ORGANIZATIO 83.09 546820 MARK TWENTY BUS. SUPP 66731 061004 3347 SUPP RECORDS 32.69 *TOTAL VENDOR MARK TWENTY BUS. SU 32.69 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 19 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 547010 MICHAEL MARTIN 031703 061206 3115 CLOTH ALLOW 299.11 *TOTAL VENDOR MICHAEL MARTIN 299.11 * 585385 MOTOPHOTO AZ24958 061008 3345 SUPP FOSG 7.23 *TOTAL VENDOR MOTOPHOTO 7.23 * 596787 NASRO 7006MI 061332 3113 MEMBERSHIP/DUES 30.00 *TOTAL VENDOR NASRO 30.00 * 612030 N.I.P.A.S. 3006 061246 3211 TELEPHONE 28.80 *TOTAL VENDOR N.I.P.A.S. 28.80 * 690500 CLIFFTON PAUL 3/5/03 061012 3345 SUPP FOSG 64.27 *TOTAL VENDOR CLIFFTON PAUL 64.27 * 690550 STEVEN PARKINSON 2/11/03 061011 3115 CLOTH ALLOW 153.67 *TOTAL VENDOR STEVEN PARKINSON 153.67 * 690608 PAR ENTERPRISES, INC 38458 061213 3347 SUPP RECORDS 34.00 *TOTAL VENDOR PAR ENTERPRISES, IN 34.00 * 717090 PRIMA'S PIZZA 619788 061214 4935 ALL OTHER EXP 166.00 *TOTAL VENDOR PRIMA'S PIZZA 166.00 * 768940 SAMS CLUB 7422 061096 3345 SUPP FOSG 25.81 *TOTAL VENDOR SAMS CLUB 25.81 774815 SCIENTIFIC ANIMAL FEEDS 409264 061252 3343 SUPP PATROL 27.25 *TOTAL VENDOR SCIENTIFIC ANIMAL F 27.25 * 786000 SHORE GALLERIES, INC. 81281 061018 3115 CLOTH ALLOW 39.95 *TOTAL VENDOR SHORE GALLERIES, IN 39.95 * Date: 04/03/03 10:40 Village of Buffalo Grove Page: 20 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 818210 STREICHER'S MULTIPLE 061217 3115 CLOTH ALLOW 12.95- MULTIPLE 061217 3115 CLOTH ALLOW 134.95 *TOTAL VENDOR STREICHER'S 122.00 * 821080 SUPREME SALES CO. 13536 061089 3351 SUPP DETENTION 82.00 *TOTAL VENDOR SUPREME SALES CO. 82.00 * 852570 TRITON ELECTRONICS, INC MULTIPLE 061020 3352 OPER EQ PAT/PAT E 125.21 MULTIPLE 061020 4116 OPER EQ PAT/PAT E 38.78 MULTIPLE 061020 3352 OPER EQ PAT/PAT E 18.97 *TOTAL VENDOR TRITON ELECTRONICS, 182.96 * 870980 ULINE 6695587 061021 3345 SUPP FOSG 376.00 *TOTAL VENDOR ULINE 376.00 * 903060 VILLAGE OF BUFFALO GROVE FEB 2003 060982 4218 FLEET REPAIR TRAN 291.98 FEB 2003 060982 4211 FLEET REPAIR TRAN 5,144.72 FEB 2003 060982 4213 FLEET REPAIR TRAN 1,325.70 FEB 2003 060982 4214 FLEET REPAIR TRAN 2,850.20 *TOTAL VENDOR VILLAGE OF BUFFALO 9,612.60 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 061047 3211 TELEPHONE 1,003.10 MULTIPLE 061047 3211 TELEPHONE 532.25 *TOTAL VENDOR VILLAGE OF BUFFALO 1,535.35 903220 VILLAGE OF BUFFALO GROVE 3/26/03 061301 3214 MISC EXP 7.43 3/19/03 061046 4952 MISC EXP 13.65 3/26/03 061301 4118 MISC EXP 8.88 3/26/03 061301 3214 MISC EXP 15.00 3/26/03 061301 3345 MISC EXP 14.96 3/26/03 061301 4935 MISC EXP 26.54 3/19/03 061046 3214 MISC EXP 12.00 *TOTAL VENDOR VILLAGE OF BUFFALO 98.46 903455 VERIZON WIRELESS Date: 04/03/03 10:40 Village of Buffalo Grove Page: 21 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 8003 FEB 0 061105 3211 TELEPHONE 1,298.92 *TOTAL VENDOR VERIZON WIRELESS 1,298.92 945951 WIENER TAKE ALL 3/24/03 061360 4935 ALL OTHER EXP 100.00 *TOTAL VENDOR WIENER TAKE ALL 100.00 948750 WOLF CAMERA CENTERS 1477062070 061056 3345 SUPP FOSG 101.98 1477093270 061025 3345 SUPP FOSG 38.93 *TOTAL VENDOR WOLF CAMERA CENTERS 140.91 **TOTAL POLICE SERVICES 20,283.14 1,673.52 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 22 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000441 BUILDING & ZONING VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 48230 ANDERSON PEST CONTROL 4/11/03 061100 3112 PRO TRNG 80.00 *TOTAL VENDOR ANDERSON PEST CONTR 80.00 51035 ARCH WIRELESS M0063150C 061258 3824 SMALL EQUIP 88.35 *TOTAL VENDOR ARCH WIRELESS 88.35 * 283460 FIRE SAFETY CONS. , INC. 03-242 061236 4913 CONS FEES OTHER 175.00 *TOTAL VENDOR FIRE SAFETY CONS. , 175.00 * 418880 IL PLUMBING INSP ASSOC 5/2/03 061040 3112 PRO TRNG 90.00 *TOTAL VENDOR IL PLUMBING INSP AS 90.00 * 432922 INT'L CODE COUNCIL 631363 061067 3218 SUB/PUB 322.99 *TOTAL VENDOR INT'L CODE COUNCIL 322.99 * 605128 NEXTEL COMMUNICATIONS 791921510- 061245 3211 TELEPHONE 291.12 *TOTAL VENDOR NEXTEL COMMUNICATIO 291.12 * 611777 N E SUB DIV IAEI 3/27/03 061357 3112 PRO TRNG 60.00 *TOTAL VENDOR N E SUB DIV IAEI 60.00 774200 EDWARD SCHAR 5/6&7/03 061016 3213 TRAVEL/PER DIEM 245.00 5/6&7/03 061016 3214 TRAVEL/PER DIEM 150.00 *TOTAL VENDOR EDWARD SCHAR 395.00 * 785250 BRIAN SHEEHAN 5/6&7/03 061017 3213 TRAVEL/PER DIEM 245.00 5/6&7/03 061017 3214 TRAVEL/PER DIEM 150.00 *TOTAL VENDOR BRIAN SHEEHAN 395.00 * 805570 RICHARD SPARLING III 5/1&2/03 061088 3213 TRAVEL/PER DIEM 145.00 5/1&2/03 061088 3214 TRAVEL/PER DIEM 100.00 *TOTAL VENDOR RICHARD SPARLING II 245.00 * Date: 04/03/03 10:40 Village of Buffalo Grove Page: 23 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000441 BUILDING & ZONING VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 842000 THOMPSON ELEVATOR INSP. 03-755 061218 4913 CONS FEE OTHER 60.00 *TOTAL VENDOR THOMPSON ELEVATOR I 60.00 * 842000 THOMPSON ELEVATOR INSP. 03-877 061346 4913 CONS FEES OTHER 60.00 03-709 061091 4913 CONS FEES OTHER 136.00 *TOTAL VENDOR THOMPSON ELEVATOR I 196.00 * 903060 VILLAGE OF BUFFALO GROVE FEB 2003 060982 4214 FLEET REPAIR TRAN 218.21 FEB 2003 060982 4218 FLEET REPAIR TRAN 17.00 FEB 2003 060982 4213 FLEET REPAIR TRAN 39.23 FEB 2003 060982 4211 FLEET REPAIR TRAN 309.09 *TOTAL VENDOR VILLAGE OF BUFFALO 583.53 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 061047 3211 TELEPHONE 128.34 MULTIPLE 061047 3211 TELEPHONE 67.42 MULTIPLE 061047 3211 TELEPHONE 29.23 *TOTAL VENDOR VILLAGE OF BUFFALO 224.99 903220 VILLAGE OF BUFFALO GROVE 4/2/03 061378 3215 MISC EXP 45.52 3/26/03 061301 3214 MISC EXP 30.50 3/19/03 061046 3112 MISC EXP 12.00 3/19/03 061046 3824 MISC EXP 3.00 3/19/03 061046 3112 MISC EXP 8.00 3/26/03 061301 3215 MISC EXP 47.68 3/26/03 061301 3214 MISC EXP 16.60 3/19/03 061046 4935 MISC EXP 17.09 *TOTAL VENDOR VILLAGE OF BUFFALO 180.39 **TOTAL BUILDING & ZONING 3,247.37 140.00 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 24 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000445 ENGINEERING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 589550 MUNICIPAL MARKING DIST. 26460 061243 3250 MISC SUPP 190.88 *TOTAL VENDOR MUNICIPAL MARKING D 190.88 * 755920 MANUEL B. RODIS 3/17-19/03 061338 3112 PRO TRNG 290.58 *TOTAL VENDOR MANUEL B. RODIS 290.58 * 903060 VILLAGE OF BUFFALO GROVE FEB 2003 060982 4211 FLEET REPAIR TRAN 79.17 FEB 2003 060982 4214 FLEET REPAIR TRAN 119.03 FEB 2003 060982 4213 FLEET REPAIR TRAN 13.69 *TOTAL VENDOR VILLAGE OF BUFFALO 211.89 * 903220 VILLAGE OF BUFFALO GROVE 3/19/03 061046 3240 MISC EXP 35.48 *TOTAL VENDOR VILLAGE OF BUFFALO 35.48 * **TOTAL ENGINEERING SERVICES 728.83 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 25 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 9210 ADVANCE ELECT SUPP CO MULTIPLE 061028 3250 MISC SUPP 10.72 *TOTAL VENDOR ADVANCE ELECT SUPP 10.72 * 9210 ADVANCE ELECT SUPP CO MULTIPLE 061028 3250 MISC SUPP 387.84 *TOTAL VENDOR ADVANCE ELECT SUPP 387.84 * 32250 ALDRIDGE ELECTRIC,INC. MULTIPLE 061059 3913 M&R STREET LITES 2,106.43 42642 061030 3913 M&R ST LITES 1,426.15 *TOTAL VENDOR ALDRIDGE ELECTRIC,I 3,532.58 32320 ALL AMER COMM ROOFING INC 4441 061029 3916 MAINT BLDG & FAC 507.00 *TOTAL VENDOR ALL AMER COMM ROOFI 507.00 * 51035 ARCH WIRELESS M2247745C 061031 3217 MISC EXP/EQ RENT/ 14.14 *TOTAL VENDOR ARCH WIRELESS 14.14 62260 BADE PAPER PROD INC 111581-00 061061 3250 MISC SUPP 649.00 *TOTAL VENDOR BADE PAPER PROD INC 649.00 91700 G.W. BERKHEIMER CO,INC. MULTIPLE 061032 3250 MAINT B&F/MISC SU 27.57 MULTIPLE 061032 3916 MAINT B&F/MISC SU 64.37 *TOTAL VENDOR G.W. BERKHEIMER CO, 91.94 93000 B.G. GLASS SERV. , LTD. 20580 061033 3216 MAINT CONTR 768.20 *TOTAL VENDOR B.G. GLASS SERV. , L 768.20 * 112640 BUCKERIDGE DOOR CO. , INC 134093&134 061262 3216 MAINT CONTRACT 840.30 *TOTAL VENDOR BUCKERIDGE DOOR CO. 840.30 * 152700 COM ED 56003 FEB 061035 3825 ELEC FAC 3,949.50 *TOTAL VENDOR COM ED 3,949.50 152750 COMMONWEALTH EDISON Date: 04/03/03 10:40 Village of Buffalo Grove Page: 26 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 7002 3/03 060989 3825 ELEC FAC 217.73 *TOTAL VENDOR COMMONWEALTH EDISON 217.73 * 153916 CONSTELLATION NEWENERGY 145000 060991 3825 ELEC FAC 710.57 *TOTAL VENDOR CONSTELLATION NEWEN 710.57 * 154005 LAKE FOREST BANK & TRUST 12360 061316 3216 MAINT CONTR 6,419.00 *TOTAL VENDOR LAKE FOREST BANK & 6,419.00 155034 CORPORATE EXPRESS 41433688 060992 3240 OFF SUPP 25.04 MULTIPLE 061265 3240 OFF SUPP/M&R DEPT 4.00 MULTIPLE 061232 3240 OFFICE SUPP 9.02 *TOTAL VENDOR CORPORATE EXPRESS 38.06 * 175560 R.A. DAUGHERTY SALES, INC 11386 061269 3916 MAINT BLDG & FAC 1,810.00 *TOTAL VENDOR R.A. DAUGHERTY SALE 1,810.00 351000 HAWC SECURITY SYSTEMS 7569 061038 3216 MAINT CONTR 572.25 *TOTAL VENDOR HAWC SECURITY SYSTE 572.25 * 375200 MIKE HUNSINGER 3/19/03 061039 3115 CLOTH ALLOW 60.00 *TOTAL VENDOR MIKE HUNSINGER 60.00 * 529000 LUND INDUSTRIES, INC. 39879 061041 3250 MISC SUPP 18.95 *TOTAL VENDOR LUND INDUSTRIES, IN 18.95 * If 585379 MOTION INDUSTRIES, INC 33-409783 061042 3250 MISC SUPP 29.72 *TOTAL VENDOR MOTION INDUSTRIES, 29.72 * 605128 NEXTEL COMMUNICATIONS 791921510- 061245 3211 TELEPHONE 125.30 *TOTAL VENDOR NEXTEL COMMUNICATIO 125.30 * 612020 NICOR MULTIPLE 061285 3250 GAS FAC 1,423.03 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 27 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 061285 3250 GAS FAC 2,289.20 *TOTAL VENDOR NICOR 3,712.23 612020 NICOR MULTIPLE 061285 3250 GAS FAC 858.28 MULTIPLE 061285 3250 GAS FAC 3,746.32 MULTIPLE 061334 3826 GAS FAC 625.68 *TOTAL VENDOR NICOR 5,230.28 612040 NORTH SHORE GAS 1211 MAR 0 061286 3812 GAS FAC 1,042.34 *TOTAL VENDOR NORTH SHORE GAS 1,042.34 719450 PRO SAFETY, INC. MULTIPLE 061083 3117 EMP SAFETY EQ 96.50 *TOTAL VENDOR PRO SAFETY, INC. 96.50 * 772015 SBC 8014 FEB 0 061251 3211 TELEPHONE 11.47 *TOTAL VENDOR SBC 11.47 * 841270 TEMPERATURE EQUIP. CORP. 194107-00 061291 3916 MAINT BLDG & FAC 714.12 *TOTAL VENDOR TEMPERATURE EQUIP. 714.12 * 903060 VILLAGE OF BUFFALO GROVE FEB 2003 060982 4213 FLEET REPAIR TRAN 44.89 FEB 2003 060982 4214 FLEET REPAIR TRAN 277.75 FEB 2003 060982 4211 FLEET REPAIR TRAM 74.31 FEB 2003 060982 4212 FLEET REPAIR TRAN 111.47 *TOTAL VENDOR VILLAGE OF BUFFALO 508.42 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 061047 3211 TELEPHONE 12.88 *TOTAL VENDOR VILLAGE OF BUFFALO 12.88 * 917060 WALMART COMMUNITY 0067 JAN/F 061024 3117 EMP SAFETY EQUIP 52.71 *TOTAL VENDOR WALMART COMMUNITY 52.71 * 988700 ZIMMERMAN HARDWARE MULTIPLE 061380 3916 MISC EXP 38.60 MULTIPLE 061380 3250 MISC EXP 216.73 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 28 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 061380 3117 MISC EXP 1.99 *TOTAL VENDOR ZIMMERMAN HARDWARE 257.32 **TOTAL BUILDING SERVICES 32,391.07 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 29 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 9470 AERIAL EQUIP. 25584 060984 3824 SMALL EQUIP & TOO 170.95 *TOTAL VENDOR AERIAL EQUIP. 170.95 * 51035 ARCH WIRELESS M2247745C 061031 3217 MISC EXP/EQ RENT/ 56.73 *TOTAL VENDOR ARCH WIRELESS 56.73 * 155034 CORPORATE EXPRESS MULTIPLE 061265 3240 OFF SUPP/M&R DEPT 4.00 MULTIPLE 061162 3250 OFF SUPP/MISC SUP 47.42 MULTIPLE 061232 3240 OFFICE SUPP 9.02 41433688 060992 3240 OFF SUPP 25.03 *TOTAL VENDOR CORPORATE EXPRESS 85.47 204555 EJ EQUIPMENT INC 6219 061320 4111 M&R DEPT EQUIP 93.48 *TOTAL VENDOR EJ EQUIPMENT INC 93.48 256580 EZ-LINER INDUSTRIES 35790 061192 3250 MISC SUPP 40.68 *TOTAL VENDOR EZ-LINER INDUSTRIES 40.68 * 307210 GENERAL CHEMICAL IND PROD 30300492 060998 3821 SNO/ICE CONT 1,379.82 *TOTAL VENDOR GENERAL CHEMICAL IN 1,379.82 * 512810 LAKE CO STORMWATER 03-06-008 061328 3911 M&R SDWLKS & CURB 500.00 *TOTAL VENDOR LAKE CO STORMWATER 500.00 * 562270 MEADE ELECT. CO. , INC. 608789 061005 3216 MAINT CONTR 30.00 610537 061072 3216 MAINT CONTR 30.00 *TOTAL VENDOR MEADE ELECT. CO. , I 60.00 * 568030 MENARDS MULTIPLE 061208 3250 SUPP GC/MISC SUPP 38.80 MULTIPLE 061006 3824 SMALL EQ/BLDG IMP 11.98 MULTIPLE 061006 4017 SMALL EQ/BLDG IMP 47.80 *TOTAL VENDOR MENARDS 98.58 605128 NEXTEL COMMUNICATIONS Date: 04/03/03 10:40 Village of Buffalo Grove Page: 30 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 791921510- 061245 3211 TELEPHONE 131.12 *TOTAL VENDOR NEXTEL COMMUNICATIO 131.12 611760 NO AMERICAN SALT CO. MULTIPLE 061010 3821 SNO/ICE CONT 4,277.63 MULTIPLE 061010 3821 SNO/ICE CONT 1,538.66 MULTIPLE 061010 3821 SNO/ICE CONT 1,443.49 10933636 061174 3821 SNO/ICE CONT 750.55 10933086 061043 3821 SNO/ICE CONT 4,969.62 *TOTAL VENDOR NO AMERICAN SALT CO 12, 979.95 841010 TAPCO MULTIPLE 061045 3822 TR & ST SIGNS 1,384.32 MULTIPLE 061045 3822 TR & ST SIGNS 1,102.95 *TOTAL VENDOR TAPCO 2,487.27 903060 VILLAGE OF BUFFALO GROVE FEB 2003 060982 4214 FLEET REPAIR TRAN 2,288.10 FEB 2003 060982 4213 FLEET REPAIR TRAN 476.41 FEB 2003 060982 4218 FLEET REPAIR TRAN 657.00 FEB 2003 060982 4212 FLEET REPAIR TRAN 1,153.59 *TOTAL VENDOR VILLAGE OF BUFFALO 4,575.10 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 061047 3211 TELEPHONE 59.90 MULTIPLE 061047 3211 TELEPHONE 5.12 *TOTAL VENDOR VILLAGE OF BUFFALO 65.02 * 903220 VILLAGE OF BUFFALO GROVE 4/2/03 061378 3824 MISC EXP 18.39 3/26/03 061301 3250 MISC EXP 14.26 *TOTAL VENDOR VILLAGE OF BUFFALO 32.65 * 906950 VULCAN MAT FIN CO 129729 061302 3912 M&R STS & HWYS 459.17 126546 061055 3912 M&R STS & HWYS 430.18 *TOTAL VENDOR VULCAN MAT FIN CO 889.35 * 917060 WALMART COMMUNITY 0067 JAN/F 061024 3117 EMP SAFETY EQUIP 120.11 *TOTAL VENDOR WALMART COMMUNITY 120.11 988700 ZIMMERMAN HARDWARE Date: 04/03/03 10:40 Village of Buffalo Grove Page: 31 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 061380 3250 MISC EXP 62.50 *TOTAL VENDOR ZIMMERMAN HARDWARE 62.50 **TOTAL STREET OPERATIONS 23,828.78 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 32 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000462 PUB WRKS ADM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36710 AMER PUBLIC WORKS ASSN. 649524 060985 3240 OFF SUPP 37.00 *TOTAL VENDOR AMER PUBLIC WORKS A 37.00 * 103750 GREGORY BOYSEN 3/18-20/03 061227 3112 PRO TRNG 308.81 *TOTAL VENDOR GREGORY BOYSEN 308.81 * 152889 CDW GOVERNMENT, INC MULTIPLE 060990 4111 SUPP RECORDS/M&R 229.56 *TOTAL VENDOR CDW GOVERNMENT, INC 229.56 * 155034 CORPORATE EXPRESS MULTIPLE 061265 3240 OFF SUPP/M&R DEPT 9.00 MULTIPLE 061162 3240 OFF SUPP/MISC SUP 152.56 MULTIPLE 061265 3240 OFF SUPP/M&R DEPT 9.00 MULTIPLE 061265 3240 OFF SUPP/M&R DEPT 25.36 MULTIPLE 061265 3240 OFF SUPP/M&R DEPT 24.19 MULTIPLE 061265 4111 OFF SUPP/M&R DEPT 77.33 *TOTAL VENDOR CORPORATE EXPRESS 297.44 * 417733 IL DEPT OF NAT RESOURCES PUB 061168 3240 OFF SUPP 14.87 *TOTAL VENDOR IL DEPT OF NAT RESO 14.87 * 605128 NEXTEL COMMUNICATIONS 791921510- 061245 3211 TELEPHONE 41.69 *TOTAL VENDOR NEXTEL COMMUNICATIO 41.69 * 611970 NORTHERN IL UNIVERSITY CGS001241 061247 3240 OFF SUPP 16.00 *TOTAL VENDOR NORTHERN IL UNIVERS 16.00 * 903060 VILLAGE OF BUFFALO GROVE FEB 2003 060982 4214 FLEET REPAIR TRAN 55.55 FEB 2003 060982 4213 FLEET REPAIR TRAN 13.96 FEB 2003 060982 4211 FLEET REPAIR TRAN 66.76 *TOTAL VENDOR VILLAGE OF BUFFALO 136.27 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 061047 3211 TELEPHONE 25.33 MULTIPLE 061047 3211 TELEPHONE 29.43 *TOTAL VENDOR VILLAGE OF BUFFALO 54.76 * ........._.._.._...... Date: 04/03/03 10:40 Village of Buffalo Grove Page: 33 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000462 PUB WRKS ADM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903220 VILLAGE OF BUFFALO GROVE 4/2/03 061378 3240 MISC EXP 6.92 4/2/03 061378 3213 MISC EXP 2.50 3/26/03 061301 3240 MISC EXP 11.83 3/26/03 061301 3240 MISC EXP 13.46 3/26/03 061301 3112 MISC EXP 2.00 3/19/03 061046 3240 MISC EXP 6.92 *TOTAL VENDOR VILLAGE OF BUFFALO 43.63 * 964520 XEROX CORPORATION 183254924 061183 3240 OFF SUPP 496.00 *TOTAL VENDOR XEROX CORPORATION 496.00 * **TOTAL PUB WRKS ADM 1,676.03 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 34 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000463 FORESTRY VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 51035 ARCH WIRELESS M2247745C 061031 3217 MISC EXP/EQ RENT/ 56.56 *TOTAL VENDOR ARCH WIRELESS 56.56 * 147200 ARTHUR CLESEN, INC. 166198 061190 3250 MISC SUPP 81.00 *TOTAL VENDOR ARTHUR CLESEN, INC. 81.00 * 152889 CDW GOVERNMENT, INC MULTIPLE 061159 4316 OPER EQ DEPT 253.51 *TOTAL VENDOR CDW GOVERNMENT, INC 253.51 * 155034 CORPORATE EXPRESS 41433688 060992 3240 OFF SUPP 25.04 MULTIPLE 061265 3240 OFF SUPP/M&R DEPT 4.02 MULTIPLE 061232 3240 OFFICE SUPP 9.02 *TOTAL VENDOR CORPORATE EXPRESS 38.08 * 193800 DUECO, INC 83181 061367 3250 MISC SUPP 70.00 *TOTAL VENDOR DUECO, INC 70.00 * 288750 FORESTRY SUPPLIERS, INC 562526-00 061193 3250 MISC SUPP 143.84 *TOTAL VENDOR FORESTRY SUPPLIERS, 143.84 * 326595 DAVID GRETZ 3/31/03 061278 3115 CLOTH ALLOW 60.00 *TOTAL VENDOR DAVID GRETZ 60.00 * 568030 MENARDS MULTIPLE 061208 3250 SUPP GC/MISC SUPP 20.99 MULTIPLE 061208 3250 SUPP GC/MISC SUPP 11.13 *TOTAL VENDOR MENARDS 32.12 * 605128 NEXTEL COMMUNICATIONS 791921510- 061245 3211 TELEPHONE 125.18 *TOTAL VENDOR NEXTEL COMMUNICATIO 125.18 * 719450 PRO SAFETY, INC. MULTIPLE 061083 3117 EMP SAFETY EQ 14.95 *TOTAL VENDOR PRO SAFETY, INC. 14.95 * Date: 04/03/03 10:40 Village of Buffalo Grove Page: 35 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000463 FORESTRY VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903060 VILLAGE OF BUFFALO GROVE FEB 2003 060982 4213 FLEET REPAIR TRAN 2,045.56 *TOTAL VENDOR VILLAGE OF BUFFALO 2,045.56 903060 VILLAGE OF BUFFALO GROVE FEB 2003 060982 4212 FLEET REPAIR TRAN 712.32 FEB 2003 060982 4214 FLEET REPAIR TRAN 2,506.29 FEB 2003 060982 4218 FLEET REPAIR TRAN 42.00 FEB 2003 060982 4211 FLEET REPAIR TRAN 113.76 *TOTAL VENDOR VILLAGE OF BUFFALO 3,374.37 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 061047 3211 TELEPHONE 12.87 *TOTAL VENDOR VILLAGE OF BUFFALO 12.87 917060 WALMART COMMUNITY 0067 JAN/F 061024 3117 EMP SAFETY EQUIP 87.88 *TOTAL VENDOR WALMART COMMUNITY 87.88 **TOTAL FORESTRY 6,395.92 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 36 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000471 ESDA VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 139282 CINGULAR WIRELESS 7582 FEB 0 060988 3211 TELEPHONE 39.08 *TOTAL VENDOR CINGULAR WIRELESS 39.08 * 163110 CULLIGAN WATER-WHEELING 93362 061365 4935 ALL OTHER INCOME 54.00 *TOTAL VENDOR CULLIGAN WATER-WHEE 54.00 * 612100 N W CENTRAL DISPATCH SYS 8 061248 4316 OPER EQ DEPT 1,666.00 *TOTAL VENDOR N W CENTRAL DISPATC 1,666.00 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 061047 3211 TELEPHONE 11.70 MULTIPLE 061047 3211 TELEPHONE 26.95 *TOTAL VENDOR VILLAGE OF BUFFALO 38.65 * 903455 VERIZON WIRELESS 47002 FEB 061023 3211 TELEPHONE 34.61 *TOTAL VENDOR VERIZON WIRELESS 34.61 * 903457 VERIZON WIRELESS U1170016DC 061293 3211 TELEPHONE 222.66 *TOTAL VENDOR VERIZON WIRELESS 222.66 * **TOTAL ESDA 2, 055.00 ............ .. Date: 04/03/03 10:40 Village of Buffalo Grove Page: 37 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000010 DEPT NO. 000481 TRANSFER NON-OPER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 687605 PACE SUB BUS SERV 36908 061212 4935 ALL OTHER EXP 3,943.15 *TOTAL VENDOR PACE SUB BUS SERV 3,943.15 **TOTAL TRANSFER NON-OPER 3,943.15 ***TOTAL CORPORATE FUND 219,832.71 3,532.68 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 38 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000014 DEPT NO. 000503 SPEC REVENUE-PARKING LOT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 153916 CONSTELLATION NEWENERGY 146080 061161 3811 ELEC FAC 4, 946.93 *TOTAL VENDOR CONSTELLATION NEWEN 4,946.93 * 154005 LAKE FOREST BANK & TRUST 12360 061316 3216 MAINT CONTR 425.00 *TOTAL VENDOR LAKE FOREST BANK & 425.00 * 612040 NORTH SHORE GAS 6135 MAR 0 061044 3812 GAS FAC 189.46 *TOTAL VENDOR NORTH SHORE GAS 189.46 * **TOTAL SPEC REVENUE-PARKING LOT 5,561.39 ***TOTAL PARKING LOT FUND 5,561.39 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 39 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000021 DEPT NO. 000511 CAP PROJ-FACILITIES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 48420 B. ANDREWS, INC. MULTIPLE 060986 4670 AGC MAINT BLDG PL 6,609.77 *TOTAL VENDOR B. ANDREWS, INC. 6,609.77 155036 CORPORATE OFFICE SYSTEMS MULTIPLE 061233 4670 AGC MAINT BLDG PL 3,102.00 MULTIPLE 061233 4670 AGC MAINT BLDG PL 3,412.99 MULTIPLE 061233 4670 AGC MAINT BLDG PL 2,540.00 MULTIPLE 061233 4670 AGC MAINT BLDG PL 6,370.01 MULTIPLE 061233 4670 AGC MAINT BLDG PL 5,855.79 MULTIPLE 061233 4670 AGC MAINT BLDG PL 10,596.45 *TOTAL VENDOR CORPORATE OFFICE SY 31,877.24 620380 OFFICE CONCEPTS, INC. 191957 061335 4670 AGC MAINT BLDG PL 5,752.47 *TOTAL VENDOR OFFICE CONCEPTS, IN 5,752.47 798920 SMG SECURITY SYSTEMS, INC MULTIPLE 061086 4670 AGC MAINT BLDG PL 1,162.50 MULTIPLE 061086 4670 AGC MAINT BLDG PL 1,162.50 *TOTAL VENDOR SMG SECURITY SYSTEM 2,325.00 * 804650 SOUND INCORPORATED MULTIPLE 061179 4670 AGC MAINT BLDG PL 8,320.12 MULTIPLE 061179 4670 AGC MAINT BLDG PL 2,080.03 *TOTAL VENDOR SOUND INCORPORATED 10,400.15 * **TOTAL CAP PROD-FACILITIES 56,964.63 ***TOTAL CAP PROJ-FACILITIES 56,964.63 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 40 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000022 DEPT NO. 000512 CAP PROD-ST & HIGWYS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 810030 STANDARD & POOR'S 251857 061019 4935 ALL OTHER EXP 3,200.00 *TOTAL VENDOR STANDARD & POOR'S 3,200.00 **TOTAL CAP PROJ-ST & HIGWYS 3,200.00 ***TOTAL CAP PROD-STREETS 3,200.00 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 41 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000031 DEPT NO. 000521 DEBT SERV-ST MAINT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 147767 COLE TAYLOR BANK 74-0299-00 061263 4935 ALL OTHER EXP 400.00 *TOTAL VENDOR COLE TAYLOR BANK 400.00 * 583800 MOODY'S INVESTORS SERVICE F1419476-0 061209 4935 ALL OTHER EXP 5,300.00 *TOTAL VENDOR MOODY'S INVESTORS S 5,300.00 * **TOTAL DEBT SERV-ST MAINT 5,700.00 ***TOTAL STREET MAINT DEBT SERVICE 5,700.00 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 42 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000041 DEPT NO. 000531 PENSION-POLICE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 805910 SPEER FINANCIAL, INC. 40-03 061306 4935 ALL OTHER EXP 13,024.92 *TOTAL VENDOR SPEER FINANCIAL, IN 13,024.92 **TOTAL PENSION-POLICE 13,024.92 ***TOTAL POLICE PENSION FUND 13,024.92 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 43 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000042 DEPT NO. 000532 PENSION-FIRE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903125 VBG-FIRE DEPT PETTY CASH 3/27/03 061294 4935 MISC EXP 64.42 *TOTAL VENDOR VBG-FIRE DEPT PETTY 64.42 **TOTAL PENSION-FIRE 64.42 ***TOTAL FIRE PENSION FUND 64.42 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 44 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000051 DEPT NO. 000251 WATER REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 TRENCH-IT, INC 4/7/03 061348 1299 ALL OTHER INCOME 636.00 *TOTAL VENDOR -> ONE-TIME VENDORS 636.00 **TOTAL WATER REVENUE 636.00 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 45 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 10408 AGA GAS, INC. 94575968 061058 3824 SMALL EQUIP & TOO 35.20 *TOTAL VENDOR AGA GAS, INC. 35.20 * 32265 ALLEN-BRADLEY CO. MULTIPLE 061060 4011 WELL EQUIPMENT 1,486.52 *TOTAL VENDOR ALLEN-BRADLEY CO. 1,486.52 * 51035 ARCH WIRELESS M2247745C 061031 3217 MISC EXP/EQ RENT/ 42.35 *TOTAL VENDOR ARCH WIRELESS 42.35 * 145695 CLARK DIETZ, INC 30091 061189 4412 C/P SYS IMP 152.12 *TOTAL VENDOR CLARK DIETZ, INC 152.12 * 153916 CONSTELLATION NEWENERGY 146753 061231 3814 ELEC FAC 11,684.53 *TOTAL VENDOR CONSTELLATION NEWEN 11,684.53 * 155034 CORPORATE EXPRESS MULTIPLE 061232 3240 OFFICE SUPP 9.02 MULTIPLE 061265 3240 OFF SUPP/M&R DEPT 4.00 41433688 060992 3240 OFF SUPP 25.04 *TOTAL VENDOR CORPORATE EXPRESS 38.06 * 362310 HILL RADIO COMMUNICATIONS 68215 061197 4412 C/P SYS IMP 3,230.00 *TOTAL VENDOR HILL RADIO COMMUNIC 3,230.00 * 375205 MARK & KIRSTEN HUTCHINSON 3/19/03 061099 4935 ALL OTHER EXP 3,600.00 *TOTAL VENDOR MARK & KIRSTEN HUTC 3,600.00 568030 MENARDS MULTIPLE 061006 4013 SMALL EQ/BLDG IMP 8.88 *TOTAL VENDOR MENARDS 8.88 * 605128 NEXTEL COMMUNICATIONS 791921510- 061245 3211 TELEPHONE 129.30 *TOTAL VENDOR NEXTEL COMMUNICATIO 129.30 * 612020 NICOR Date: 04/03/03 10:40 Village of Buffalo Grove Page: 46 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 061334 3815 GAS FAC 183.00 *TOTAL VENDOR NICOR 183.00 * 841515 TEST GAUGE INDUSTRIES,INC 1548 061090 4015 WATER METERS 95.00 *TOTAL VENDOR TEST GAUGE INDUSTRI 95.00 * 903060 VILLAGE OF BUFFALO GROVE FEB 2003 060982 4212 FLEET REPAIR TRAN 308.86 FEB 2003 060982 4218 FLEET REPAIR TRAN 21.00 FEB 2003 060982 4213 FLEET REPAIR TRAN 172.22 FEB 2003 060982 4214 FLEET REPAIR TRAN 661.31 FEB 2003 060982 4211 FLEET REPAIR TRAN 321.51 *TOTAL VENDOR VILLAGE OF BUFFALO 1,484.90 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 061295 3125 EMP CONT PENSION 2,749.08 MULTIPLE 061047 3211 TELEPHONE 86.09 MULTIPLE 061047 3211 TELEPHONE 31.86 *TOTAL VENDOR VILLAGE OF BUFFALO 2,867.03 917060 WALMART COMMUNITY 0067 JAN/F 061024 3117 EMP SAFETY EQUIP 52.71 *TOTAL VENDOR WALMART COMMUNITY 52.71 933902 JEFF WILK 3/31/03 061303 3115 CLOTH ALLOW 34.97 *TOTAL VENDOR JEFF WILK 34.97 988700 ZIMMERMAN HARDWARE MULTIPLE 061380 3250 MISC EXP 21.92 *TOTAL VENDOR ZIMMERMAN HARDWARE 21.92 **TOTAL WATER OPERATIONS 21,546.49 3,600.00 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 47 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000051 DEPT NO. 000542 SEWER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 51035 ARCH WIRELESS M2247745C 061031 3217 MISC EXP/EQ RENT/ 21.21 *TOTAL VENDOR ARCH WIRELESS 21.21 * 152750 COMMONWEALTH EDISON 68004 061264 3814 ELEC FAC 22.52 *TOTAL VENDOR COMMONWEALTH EDISON 22.52 * 153916 CONSTELLATION NEWENERGY 146753 061231 3814 ELEC FAC 2,921.14 *TOTAL VENDOR CONSTELLATION NEWEN 2,921.14 * 155034 CORPORATE EXPRESS MULTIPLE 061232 3240 OFFICE SUPP 9.01 41433688 060992 3240 OFF SUPP 25.04 MULTIPLE 061265 3240 OFF SUPP/M&R DEPT 4.00 *TOTAL VENDOR CORPORATE EXPRESS 38.05 * 468230 JULIE, INC 2-03-0166 061070 3217 EQUIP RENTAL 80.00 *TOTAL VENDOR JULIE, INC 80.00 * 598670 NEENAH FOUNDRY CO. 708333 061075 4017 STORM SEWERS 127.00 *TOTAL VENDOR NEENAH FOUNDRY CO. 127.00 * 605128 NEXTEL COMMUNICATIONS 791921510- 061245 3211 TELEPHONE 129.30 *TOTAL VENDOR NEXTEL COMMUNICATIO 129.30 * 719450 PRO SAFETY, INC. MULTIPLE 061083 3117 EMP SAFETY EQ 46.11 *TOTAL VENDOR PRO SAFETY, INC. 46.11 * 903060 VILLAGE OF BUFFALO GROVE FEB 2003 060982 4212 FLEET REPAIR TRAN 97.29 FEB 2003 060982 4211 FLEET REPAIR TRAN 82.61 FEB 2003 060982 4214 FLEET REPAIR TRAN 383.53 FEB 2003 060982 4213 FLEET REPAIR TRAN 44.12 *TOTAL VENDOR VILLAGE OF BUFFALO 607.55 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 061047 3211 TELEPHONE 481.73 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 48 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000051 DEPT NO. 000542 SEWER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 061295 3125 EMP CONT PENSION 866.71 *TOTAL VENDOR VILLAGE OF BUFFALO 1,348.44 917060 WALMART COMMUNITY 0067 JAN/F 061024 3117 EMP SAFETY EQUIP 32.83 *TOTAL VENDOR WALMART COMMUNITY 32.83 * **TOTAL SEWER OPERATIONS 5,374.15 ***TOTAL WATER & SEWER FUND 27,556.64 3,600.00 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 49 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36775 AMERICAN HOTEL REG CO 2538196 061257 3117 EMP SAFETY EQUIP 137.46 *TOTAL VENDOR AMERICAN HOTEL REG 137.46 * 57030 ATCO INT'L 74659 061223 3823 CHEM/FERT 340.00 *TOTAL VENDOR ATCO INT'L 340.00 * 84252 BEAR'S TURF PRODUCTS, INC 197470 061187 3917 M&R GOLF COURSE 1,181.12 *TOTAL VENDOR BEAR'S TURF PRODUCT 1,181.12 * 102750 BOJO TURF SUPPLY COMPANY MULTIPLE 061188 3917 CHEM/FERT 293.00 MULTIPLE 061188 3823 CHEM/FERT 5,920.00 *TOTAL VENDOR BOJO TURF SUPPLY CO 6,213.00 * 138450 CHEMSEARCH 813477 060987 3260 SUPP G C 264.08 *TOTAL VENDOR CHEMSEARCH 264.08 * 159825 CREATIVE POWERS, INC. 20701 061267 3391 AD/PROMO 250.00 *TOTAL VENDOR CREATIVE POWERS, IN 250.00 * 160260 CRESCENT SYSTEMS, INC 3017 061268 3221 COMPUTER SERVICE 1,725.00 *TOTAL VENDOR CRESCENT SYSTEMS, I 1,725.00 * 276200 F & F OFFICE SUPPLIES 230873-0 061235 3112 PRO TRNG 223.46 *TOTAL VENDOR F & F OFFICE SUPPLI 223.46 * 285910 FOOT-JOY 5216036 061170 3370 MERCH PURCH 166.95 *TOTAL VENDOR FOOT-JOY 166.95 * 288966 FOWNES GOLF 20499 061275 3370 MERCH PURCH 2,453.92 *TOTAL VENDOR FOWNES GOLF 2,453.92 * 306700 GEAR FOR SPORTS MULTIPLE 061167 3370 MERCH PURCH 700.70 *TOTAL VENDOR GEAR FOR SPORTS 700.70 * Date: 04/03/03 10:40 Village of Buffalo Grove Page: 50 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 325900 W.W. GRAINGER,INC. MULTIPLE 061195 3260 GOLF CLUB SUPP 1,273.76 *TOTAL VENDOR W.W. GRAINGER,INC. 1,273.76 * 417720 IL DEPT OF REVENUE MULTIPLE 061324 3395 ST SALES TAX 88.00 *TOTAL VENDOR IL DEPT OF REVENUE 88.00 * 417740 IL LAWN EQUIPMENT INC. MULTIPLE 061198 4111 M&R DEPT EQUIP 678.87 *TOTAL VENDOR IL LAWN EQUIPMENT I 678.87 * 418900 IL RECOVERY SYSTEMS 253752 061199 4111 M&R DEPT EQUIP 35.00 *TOTAL VENDOR IL RECOVERY SYSTEMS 35.00 * 468270 J.W. TURF, INC MULTIPLE 061200 4111 M&R DEPT EQUIP 820.24 *TOTAL VENDOR J.W. TURF, INC 820.24 * 483065 KEE COMPANY 2240015 061202 3240 OFF SUPP 563.00 *TOTAL VENDOR KEE COMPANY 563.00 * 522900 LESCO INC. MULTIPLE 061204 3823 CHEM/FERT 2,887.00 *TOTAL VENDOR LESCO INC. 2,887.00 * 523100 LEWIS EQUIPMENT CO MULTIPLE 061205 4111 M&DEPT EQUIP 443.84 MULTIPLE 061205 4111 M&DEPT EQUIP 63.61 *TOTAL VENDOR LEWIS EQUIPMENT CO 507.45 * 567900 MEIER BROTHERS TIRE SUPP 40812 061207 4111 M&R DEPT EQUIP 57.82 *TOTAL VENDOR MEIER BROTHERS TIRE 57.82 * 568030 MENARDS MULTIPLE 061006 4611 SMALL EQ/BLDG IMP 1,338.57 MULTIPLE 061208 3260 SUPP GC/MISC SUPP 274.06 *TOTAL VENDOR MENARDS 1,612.63 * Date: 04/03/03 10:40 Village of Buffalo Grove Page: 51 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/g3 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 568108 METEORLOGIX 3/11/03 061371 3221 COMP SERVICE 1,143.00 *TOTAL VENDOR METEORLOGIX 1,143.00 568125 METRO TANK & PUMP CO. MULTIPLE 061007 4611 C/P BLDG IMP-RES 14,307.00 *TOTAL VENDOR METRO TANK & PUMP C 14,307.00 * 569000 MEYER MATERIAL CO. 203275 061282 4611 C/P BLDG IMP 167.00 *TOTAL VENDOR MEYER MATERIAL CO. 167.00 * 573700 MINUTEMAN PRESS MULTIPLE 061284 3240 OFF SUPP 628.43 *TOTAL VENDOR MINUTEMAN PRESS 628.43 * 585379 MOTION INDUSTRIES, INC 33-409888 061210 4111 M&R DEPT EQUIP 10.60 *TOTAL VENDOR MOTION INDUSTRIES, 10.60 * 596750 NORTHSHORE AUTO PARTS 996 FEB 03 061211 4111 M&R DEPT EQUIP 143.18 *TOTAL VENDOR NORTHSHORE AUTO PAR 143.18 * 612020 NICOR MULTIPLE 061173 3812 GAS FAC 447.11 MULTIPLE 061173 3812 GAS FAC 5.44 MULTIPLE 061285 3812 GAS FAC 1,354.04 *TOTAL VENDOR NICOR 1,806.59 * 772015 SBC 0649 FEB 0 061178 3211 TELEPHONE 7.26 *TOTAL VENDOR SBC 7.26 * 795473 SIMPLOT PARTNERS MULTIPLE 061215 3823 CHEM/FERT 3,109.00 *TOTAL VENDOR SIMPLOT PARTNERS 3,109.00 808010 SSMG 143055 FEB 061288 3391 AD/PROMO 866.17 *TOTAL VENDOR SSMG 866.17 * 822060 SWID SALES CORP. Date: 04/03/03 10:40 Village of Buffalo Grove Page: 52 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 17463 061375 4111 M&R DEPT EQUIP 105.26 *TOTAL VENDOR SWID SALES CORP. 105.26 * 822150 SWISHER MULTIPLE 061290 3916 MAINT BLDG & FAC 49.00 *TOTAL VENDOR SWISHER 49.00 * 844355 TITLEIST 2734857 061181 3390 DRIVING RANGE EXP 5,950.56 *TOTAL VENDOR TITLEIST 5,950.56 * 856206 TURF PRO EQUIP CO MULTIPLE 061219 4111 M&R DEPT EQUIP 90.09 *TOTAL VENDOR TURF PRO EQUIP CO 90.09 * 856210 TURNER PACKAGING CONCEPTS MULTIPLE 061292 3240 OFF SUPP 902.72 *TOTAL VENDOR TURNER PACKAGING CO 902.72 * 903060 VILLAGE OF BUFFALO GROVE FEB 2003 060982 4111 FLEET REPAIR TRAN 2,166.86 *TOTAL VENDOR VILLAGE OF BUFFALO 2,166.86 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 061047 3211 TELEPHONE 44.78 MULTIPLE 061047 3211 TELEPHONE 148.20 MULTIPLE 061295 3125 EMP CONT PENSION 2,073.71 MULTIPLE 061047 3211 TELEPHONE 245.18 MULTIPLE 061295 3125 EMP CONT PENSION 55.96 *TOTAL VENDOR VILLAGE OF BUFFALO 2,567.83 * 948500 WITTEK GOLF SUPPLY MULTIPLE 061305 3390 OFF SUPP/DR RANGE 421.75 MULTIPLE 061305 3240 OFF SUPP/DR RANGE 1,487.50 *TOTAL VENDOR WITTEK GOLF SUPPLY 1,909.25 * 988700 ZIMMERMAN HARDWARE 1627 FEB 0 061220 3240 OFF SUPP/SMALL EQ 94.08 1627 FEB 0 061220 3824 OFF SUPP/SMALL EQ 183.27 *TOTAL VENDOR ZIMMERMAN HARDWARE 277.35 * **TOTAL GOLF OPERATION-BGGC 58,386.61 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 53 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000056 DEPT NO. 000056 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED ***TOTAL BUFFALO GROVE GOLF CLUB 58,386.61 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 54 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000056 DEPT NO. 000056 CENTRAL GARAGE FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 568125 METRO TANK & PUMP CO. MULTIPLE 061007 223 C/P BLDG IMP-RES 8,281.75 *TOTAL VENDOR METRO TANK & PUMP C 8,281.75 **TOTAL CENTRAL GARAGE FUND 8,281.75 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 55 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000056 DEPT NO. 000547 GARAGE OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 9210 ADVANCE ELECT SUPP CO 51342691.0 061221 4111 M&R DEPT EQUIP 49.53 *TOTAL VENDOR ADVANCE ELECT SUPP 49.53 * 51035 ARCH WIRELESS M2247745C 061031 3217 MISC EXP/EQ RENT/ 21.21 *TOTAL VENDOR ARCH WIRELESS 21.21 * 57100 ATLAS BOBCAT, INC. B69716 061224 4213 AUTO PARTS 154.19 *TOTAL VENDOR ATLAS BOBCAT, INC. 154.19 * 124410 CATCHING FLUIDPOWER MULTIPLE 061228 4213 AUTO PARTS 210.17 23369-0 061062 4213 AUTO PARTS 252.04 *TOTAL VENDOR CATCHING FLUIDPOWER 462.21 * 204600 EL-COR INDUSTRIES, INC MULTIPLE 061234 4213 MISC EXP 7.48 MULTIPLE 061234 3250 MISC EXP 53.28 MULTIPLE 061234 3824 MISC EXP 21.75 MULTIPLE 061270 4213 AUTO PARTS/M&R DE 349.26 MULTIPLE 061270 4213 AUTO PARTS/M&R DE 11.90 MULTIPLE 061270 4111 AUTO PARTS/M&R DE 29.95 MULTIPLE 061234 4213 MISC EXP 251.14 *TOTAL VENDOR EL-COR INDUSTRIES, 724.76 * 283465 FIRESTONE TIRE & SERV CTR 36588 060996 4218 CONT AUTO SERV 24.50 *TOTAL VENDOR FIRESTONE TIRE & SE 24.50 * 283800 1ST AYD CORP MULTIPLE 061064 4213 AUTO PARTS 297.60 *TOTAL VENDOR 1ST AYD CORP 297.60 * 286650 FORCE AMERICA, INC. 4020144 061273 4213 AUTO PARTS 364.12 *TOTAL VENDOR FORCE AMERICA, INC. 364.12 * 292500 FTS, INC. DBA 29999 061276 3250 AUTO PARTS/MISC S 14.25 29999 061276 4213 AUTO PARTS/MISC S 45.96 *TOTAL VENDOR FTS, INC. DBA 60.21 Date: 04/03/03 10:40 village of Buffalo Grove Page: 56 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000056 DEPT NO. 000547 GARAGE OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 292850 FREUND INTERNATIONAL 2130355 061065 4213 AUTO PARTS 39.34 *TOTAL VENDOR FREUND INTERNATIONA 39.34 * 322600 GRAND PRIX CAR WASH FEB 03 061066 4218 CONT AUTO SERV 375.00 *TOTAL VENDOR GRAND PRIX CAR WASH 375.00 * 488945 KELLY-CRESWELL CO. , INC 48322 061279 4213 AUTO PARTS 50.80 *TOTAL VENDOR KELLY-CRESWELL CO. , 50.80 * 515900 LATTOF MOTOR SALES CO. 6704 MAR 0 061280 4218 CONT AUTO SERV 126.00 *TOTAL VENDOR LATTOF MOTOR SALES 126.00 * 570111 MID AMERICA TRUCK & EQ CO MULTIPLE 061283 4213 AUTO PARTS 204.12- MULTIPLE 061283 4213 AUTO PARTS 149.07 MULTIPLE 061283 4213 AUTO PARTS 64.56 *TOTAL VENDOR MID AMERICA TRUCK & 9.51 * 583000 MONROE TRUCK EQUIPMENT 718311 061074 4213 AUTO PARTS 90.54 *TOTAL VENDOR MONROE TRUCK EQUIPM 90.54 * 605128 NEXTEL COMMUNICATIONS 791921510- 061245 3211 TELEPHONE 125.07 *TOTAL VENDOR NEXTEL COMMUNICATIO 125.07 * 612240 N W FORD & STERLING 451817 061077 4213 AUTO PARTS 14.00 *TOTAL VENDOR N W FORD & STERLING 14.00 * 690535 PAULSON OIL CO. MULTIPLE 061080 4211 GAS/DIESEL FUEL 7,002.20 50836 061013 4215 LUBRICANTS 391.15 MULTIPLE 061080 4212 GAS/DIESEL FUEL 3,899.11 *TOTAL VENDOR PAULSON OIL CO. 11,292.46 * 712175 POMP'S TIRE SERV INC. 100458 061082 4213 AUTO PARTS 480.00 *TOTAL VENDOR POMP'S TIRE SERV IN 480.00 * Date: 04/03/03 10:40 Village of Buffalo Grove Page: 57 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000056 DEPT NO. 000547 GARAGE OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 804615 SOURCE NO AMER CORP 148333 061087 4111 M&R DEPT EQUIP 125.27 *TOTAL VENDOR SOURCE NO AMER CORP 125.27 * 807900 SPRING ALIGN 48468 061253 4218 CONT AUTO SERV 938.77 *TOTAL VENDOR SPRING ALIGN 938.77 * 811118 BILL STASEK CHEVROLET CTCS194913 061289 4218 CONT AUTO SERV 1,812.46 *TOTAL VENDOR BILL STASEK CHEVROL 1,812.46 * 903060 VILLAGE OF BUFFALO GROVE FEB 2003 060982 4214 FLEET REPAIR TRAN 132.26 FEB 2003 060982 4212 FLEET REPAIR TRAN 45.95 FEB 2003 060982 4211 FLEET REPAIR TRAN 34.00 FEB 2003 060982 4213 FLEET REPAIR TRAN 17.53 *TOTAL VENDOR VILLAGE OF BUFFALO 229.74 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 061047 3211 TELEPHONE 304.65 *TOTAL VENDOR VILLAGE OF BUFFALO 304.65 * 988700 ZIMMERMAN HARDWARE MULTIPLE 061380 4213 MISC EXP 60.74 MULTIPLE 061380 3250 MISC EXP 2.95 *TOTAL VENDOR ZIMMERMAN HARDWARE 63.69 * **TOTAL GARAGE OPERATIONS 18,235.63 ***TOTAL CENTRAL GARAGE FUND 26,517.38 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 58 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 5805 ACE HDWRE 83291563 061361 3260 SUPP G C 27.25 *TOTAL VENDOR ACE HDWRE 27.25 * 32300 ALL INDUSTRIAL ELEC. , INC MULTIPLE 061222 3916 MAINT BLDG & FAC 1,768.33 *TOTAL VENDOR ALL INDUSTRIAL ELEC 1,768.33 * 48615 THE ANTIGUA GROUP, INC 942193 061157 3370 MERCH PURCH 1,480.84 *TOTAL VENDOR THE ANTIGUA GROUP, 1,480.84 51035 ARCH WIRELESS M2247745C 061031 3250 MISC EXP/EQ RENT/ 28.28 *TOTAL VENDOR ARCH WIRELESS 28.28 * 58010 AT&T WIRELESS SERV-CHIC 90306 FEB 061225 3211 TELEPHONE 37.52 *TOTAL VENDOR AT&T WIRELESS SERV- 37.52 * 102750 BOJO TURF SUPPLY COMPANY 31609 061226 3823 CHEM/FERT 8,288.00 *TOTAL VENDOR BOJO TURF SUPPLY CO 8,288.00 117910 BURTON GOLF, INC. 105497 061158 3370 MERCH PURCH 912.05 *TOTAL VENDOR BURTON GOLF, INC. 912.05 * 147200 ARTHUR CLESEN, INC. 163490 061363 3823 CHEM/FERT 8,622.60 *TOTAL VENDOR ARTHUR CLESEN, INC. 8,622.60 * 152750 COMMONWEALTH EDISON MULTIPLE 061160 3811 ELEC FAC/FIRE TRN 1.36 MULTIPLE 061160 3811 ELEC FAC/FIRE TRN 2,265.08 85004 LATE 061229 3811 ELEC FAC 58.86 *TOTAL VENDOR COMMONWEALTH EDISON 2,325.30 * 153600 CONSERV FARM SUPPLY 165066 061230 3260 SUPP GOLF COURSE 69.30 *TOTAL VENDOR CONSERV FARM SUPPLY 69.30 * 158150 COUPON-CASH SAVER Date: 04/03/03 10:40 Village of Buffalo Grove Page: 59 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 5032/MAR 0 061266 3391 AD/PROMO 495.00 *TOTAL VENDOR COUPON-CASH SAVER 495.00 160260 CRESCENT SYSTEMS, INC 3/25/03 061355 4316 OPER EQ DEPT 3,600.00 *TOTAL VENDOR CRESCENT SYSTEMS, I 3,600.00 173000 DANN DEE DISPLAY FIXTURES 1326287 061163 3240 OFF SUPP 304.96 *TOTAL VENDOR DANN DEE DISPLAY FI 304.96 188630 DESERT SPRINGS WATER CO 4515 061366 3260 SUPP GOLF COURSE 90.00 *TOTAL VENDOR DESERT SPRINGS WATE 90.00 276200 F & F OFFICE SUPPLIES 230873-0 061235 3112 PRO TRNG 223.47 *TOTAL VENDOR F & F OFFICE SUPPLI 223.47 285910 FOOT-JOY 5241499 061272 3370 MERCH PURCH 2,530.48 *TOTAL VENDOR FOOT-JOY 2,530.48 288700 FORE BETTER GOLF, INC. MULTIPLE 061274 3391 OFF SUPP/AD PROMO 2,662.50 MULTIPLE 061274 3240 OFF SUPP/AD PROMO 2,662.50 *TOTAL VENDOR FORE BETTER GOLF, I 5,325.00 306700 GEAR FOR SPORTS MULTIPLE 061167 3370 MERCH PURCH 4,094.74 *TOTAL VENDOR GEAR FOR SPORTS 4,094.74 * 355100 HELLER LUMBER 1-186520 061237 4613 C/P GOLF COURSE 47.62 *TOTAL VENDOR HELLER LUMBER 47.62 * 375030 HURDZAN-FRY 3/17/03 061368 4613 C/P GOLF COURSE 2,994.51 *TOTAL VENDOR HURDZAN-FRY 2,994.51 * 417720 IL DEPT OF REVENUE MULTIPLE 061324 3395 ST SALES TAX 56.00 *TOTAL VENDOR IL DEPT OF REVENUE 56.00 * Date: 04/03/03 10:40 Village of Buffalo Grove Page: 60 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 419040 IMPERIAL HEADWEAR, INC 540708 061169 3370 MERCH PURCH 1,534.62 *TOTAL VENDOR IMPERIAL HEADWEAR, 1,534.62 468270 J.W. TURF, INC 58800 061369 4111 M&R DEPT EQUIP 65.66 58522 061240 4111 M&R DEPT EQUIP 299.91 *TOTAL VENDOR J.W. TURF, INC 365.57 * 483065 KEE COMPANY 2240015 061202 3240 OFF SUPP 548.00 *TOTAL VENDOR KEE COMPANY 548.00 * 568032 MENARD'S MULTIPLE 061242 4613 SUPP GOLF COURSE 142.91 MULTIPLE 061370 3260 SUPP GOLF COURSE 44.98 MULTIPLE 061242 3260 SUPP GOLF COURSE 15.34 *TOTAL VENDOR MENARD'S 203.23 * 568108 METEORLOGIX 3/11/03 061371 3221 COMP SERVICE 1,143.00 *TOTAL VENDOR METEORLOGIX 1,143.00 * 573700 MINUTEMAN PRESS MULTIPLE 061284 3240 OFF SUPP 201.24 *TOTAL VENDOR MINUTEMAN PRESS 201.24 * 612040 NORTH SHORE GAS MULTIPLE 061175 3812 GAS FAC 2,879.87 MULTIPLE 061175 3812 GAS FAC 384.57 *TOTAL VENDOR NORTH SHORE GAS 3,264.44 * 620550 OLD DUTCH SAND CO. , INC MULTIPLE 061249 4613 C/P GOLF COURSE 1,415.55 *TOTAL VENDOR OLD DUTCH SAND CO. , 1,415.55 * 720010 PURPLE MARTIN CONS. ASSOC 03-05914 061373 4613 C/P GOLF COURSE 498.75 *TOTAL VENDOR PURPLE MARTIN CONS. 498.75 * 795473 SIMPLOT PARTNERS 283404SI 061374 3823 CHEM/FERT 4,018.00 *TOTAL VENDOR SIMPLOT PARTNERS 4,018.00 * Date: 04/03/03 10:40 Village of Buffalo Grove Page: 61 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 798920 SMG SECURITY SYSTEMS, INC MULTIPLE 061287 3916 MAINT BLDG & FAC 423.00 *TOTAL VENDOR SMG SECURITY SYSTEM 423.00 * 841134 TEHAMA MULTIPLE 061180 3370 MERCH PURCH 2,539.03 MULTIPLE 061180 3370 MERCH PURCH 1,903.32 *TOTAL VENDOR TEHAMA 4,442.35 * 841137 TEE SIGN DESIGN 3/19/03 061095 4613 C/P GOLF COURSE 3,555.00 *TOTAL VENDOR TEE SIGN DESIGN 3,555.00 851157 TOWN & COUNTRY LANDSCAPE 94605 061376 3260 SUPP GOLF COURSE 54.00 *TOTAL VENDOR TOWN & COUNTRY LAND 54.00 * 856206 TURF PRO EQUIP CO 435064-00 061254 4111 M&R DEPT EQUIP 45.99 MULTIPLE 061377 4111 M&R DEPT EQUIP 783.44 *TOTAL VENDOR TURF PRO EQUIP CO 829.43 * 856210 TURNER PACKAGING CONCEPTS MULTIPLE 061292 3240 OFF SUPP 1,618.44 *TOTAL VENDOR TURNER PACKAGING CO 1,618.44 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 061295 3125 EMP CONT PENSION 1,483.06 *TOTAL VENDOR VILLAGE OF BUFFALO 1,483.06 * 945055 WILLIAMS SCOTSMAN, INC 31361520 061304 3260 SUPP G C 50.00 *TOTAL VENDOR WILLIAMS SCOTSMAN, 50.00 * 948500 WITTEK GOLF SUPPLY MULTIPLE 061305 3240 OFF SUPP/DR RANGE 437.00 MULTIPLE 061305 3240 OFF SUPP/DR RANGE 936.51 *TOTAL VENDOR WITTEK GOLF SUPPLY 1,373.51 * **TOTAL GOLF OPERATIONS-AGC 63,187.44 7,155.00 ***TOTAL ARBORETUM GOLF CLUB FUND 63,187.44 7,155.00 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 62 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000058 DEPT NO. 000058 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED Date: 04/03/03 10:40 Village of Buffalo Grove Page: 63 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000058 DEPT NO. 000058 MIS OPERATIONS FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 749500 RMS INFO TECH INTEG 230113 061014 223 RES CAP REP 6, 931.00 *TOTAL VENDOR RMS INFO TECH INTEG 6,931.00 **TOTAL MIS OPERATIONS FUND 6,931.00 ***TOTAL MIS OPERATIONS FUND 6,931.00 Date: 04/03/03 10:40 Village of Buffalo Grove Page: 64 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/07/03 FUND NO. 000058 DEPT NO. 000058 MIS OPERATIONS FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED ****TOTAL BILLS 486,927.14 14,287.68 esS 1�4111 0, G 7�. S�2 RESOLUTION NO. 2003- A RESOLUTION AFFIRMING CANVASS OF VOTE RETURNS WHEREAS, on Tuesday, April 1, 2003, an election was held in the Village of Buffalo Grove, Cook and Lake Counties, Illinois,to elect three one (1)Village President, one (1) Village Clerk and(3) Village Trustees for four(4)year terms each; and WHEREAS, there had been compliance with all applicable statutory provisions governing said election including,but not by way of limitations,notices,ballots, affidavits,judges of election,polling places and conduct of elections; and WHEREAS, the appointed judges were qualified, duly sworn, and conducted the election pursuant to statute; and WHEREAS,the judges delivered the election returns to the County Clerks of Cook and Lake Counties who kept them in safe keeping until they delivered same to the corporate authorities; and WHEREAS,the Canvassing Board duly canvassed said returns. NOW,THEREFORE,BE IT RESOLVED,by the President and Board of Trustees of the Village of Buffalo Grove, Cook and Lake Counties, Illinois that: Section 1. Upon a canvass of the returns of the aforesaid election results, attached as Exhibit A to this Resolution, it is hereby affirmed that the election resulted in the following persons elected to office in the Village of Buffalo Grove. VILLAGE PRESIDENT Elliott Hartstein 3,250 votes VILLAGE CLERK Janet M. Sirabian 2,987 votes VILLAGE TRUSTEE Jeffrey A. Berman 2,941 votes DeAnn Glover 2,823 votes Steven G. Trilling 2,839 votes Section 2. Elliott Hartstein is duly elected to the Office of Village President for a term of four (4) years. Section 3. Janet M. Sirabian is duly elected to the Office of Village Clerk for a term of four(4)years. Section 4. Jeffrey A. Berman,DeAnn Glover and Steven G. Trilling are duly elected to the Office of Village Trustee for a term of four(4)years each. AYES: NAYS: ABSENT: PASSED: APPROVED: Village President ATTEST: Village Clerk Board Agenda Item Submittal VI-B Requested By: Entered By: Phillip W Versten Agenda Item Title: Ceremony Swearing In Elected Officials: Trustees Glover, Berman and Trilling Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 04/02/2003 04/07/2003 Regular Agenda OVM 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 9 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Swearing in ceremony for Trustees Glover,Berman and Trilling to serve through April 30,2007. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal VI-C Requested By: Brian P Sheehan Entered By: Brian P Sheehan Agenda Item Title: Resolution 2003- Mosquito Abatement District Transfer-Opposing Legislation. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 03/26/2003 04/07/2003 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Attached please find a resolution against proposed legislation that would abolish the four (4) mosquito Abatement Districts currently operating in suburban Cook County, including the Northwest Mosquito Abatement District that operates in Cook County Buffalo Grove. The legislation proposes the creation of a "Local Public Health Tax" to replace the current levies of the mosquito abatement districts. Under this non-specific tax structure the county, may, at its discretion, utilize these funds for purposes other than mosquito control. The Northwest Mosquito Abatement District has provided the Village of Buffalo Grove with quality mosquito control for many years and is staffed with competent personnel experienced in mosquito abatement. Quality mosquito control efforts are going to be important going forward, in terms of limiting the publics' exposure to mosquito borne disease, such as the recent West Nile Virus epidemic, and general nuisance control. Due to these reasons, it would be in the Villages best interest to oppose this legislation. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files E3 Resolution against HB 2549 and SB 1762-Cover mer E3 Resolution against HB 2549 and SB 1762 El HB2549 and SB 1762 Status- 11 page,C Ell Northwest Mosquito Abatement District- Draft let Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: ! 1 1 INTEROFFICE MEMORANDUM TO: WILLIAM BALLING FROM: BRIAN SHEEHAN SUBJECT: RESOLUTION AGAINST HB2549 AND SB 1762. DATE: MARCH 26, 2003 ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Bill, Attached please find a resolution against proposed legislation that would abolish the four (4) mosquito Abatement Districts currently operating in suburban Cook County, including the Northwest Mosquito Abatement District that operates in Cook County Buffalo Grove. The legislation proposes the creation of a"Local Public Health Tax" to replace the current levies of the mosquito abatement districts. Under this non-specific tax structure the county, may, at its discretion, utilize these funds for purposes other than mosquito control. The Northwest Mosquito Abatement District has provided the Village of Buffalo Grove with quality mosquito control for many years and is staffed with competent personnel experienced in mosquito abatement. Quality mosquito control efforts are going to be important going forward, in terms of limiting the publics' exposure to mosquito borne disease, such as the recent West Nile Virus epidemic and general nuisance control. Due to these reasons, it would be in the Villages best interest to oppose this legislation. If you should have any questions on this issue, please advise. Sincerely, Brian Sheehan Health Officer RESOLUTION NO. 2003- A RESOLUTION Against HB 2549 and SB 1762 Mosquito Abatement District Transfer. WHEREAS, The proposed legislation in HB 2540 and SB 1762 would abolish the four currently operating mosquito Abatement Districts, including the Northwest Mosquito Abatement District that operates in Cook County Buffalo Grove; and, WHEREAS, The proposed legislation proposes the creation of a"Local Public Health Tax" to replace the current levies of the mosquito abatement districts. Under this non-specific tax structure the county, may, at its discretion, utilize these funds for purposes other than mosquito control; and, WHEREAS, The Northwest Mosquito Abatement District has provided the Village of Buffalo Grove with quality mosquito control and is staffed with personnel experienced in mosquito abatement. ; and, WHEREAS, Quality mosquito control efforts are important in limiting the publics' exposure to mosquito borne disease and nuisance control. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS THAT: The Village of Buffalo Grove is opposed to abolishing the four (4) current Mosquito Abatement Districts in Suburban Cook County and combining them under the County Health Department. AYES: NAYS: ABSENT: PASSED: APPROVED: APPROVED: Elliott Hartstem, Village President ATTEST: Village Clerk Illinois General Assembly -Bill Status for HB2549 Page 1 of 2 Bill Status of HB2549 93rd General Assembly Short Description: MOSQUITO ABATEMNT DIST-TRNSFER House Sponsors Rep. Kevin Joyce-John A. Fritchev-Michael P. McAuliffe-James D. Brosnahan-Pout D. Froehlich Hearings Stato Government Administration Committee Hearing Mar 12 20031:30PM Capitol Buulding Room 115 Springfield, IL Last Action ELate Chamber Action ?6/2003 House Assigned to State Government Administration Committee StatUtes Amended In Order of Appearance 70 ILCS 1005/0.02 new TO ILCS 100510.03 new 70 ILCS 1005/0.04 new 70 ILCS 1005/0.05 new 70 ILCS 1005/0.06 new 70 ILCS 100510.07 new 7'0 ILCS 1005/0.08 new i'0 ILCS 1005/0.09 new 7'0 ILCS 1005/0.10 new 60 ILCS 1/30-170 Synopsis As Introduced Amends the Mosquito Abatement District Act. Provides that, notwithstanding any other provision of law, (i) mosquito abatement districts in counties with a population of 3,000,000 or more are abolished on January 1, 2004, (ii) no new mosquito abatement districts may be organized on or after January 1, 2004 in those counties, and (ii)the assets, liabilities, rights, powers, duties, and functions of an abolished district are assumed by the county in which the district ties or the City of Chicago if the district lies in the City of Chicago. Provides that the duties and functions of the abolished districts, including the eradication of the West Nilb Virus, shall be assumed by thE. State certified public health departments of the assuming county or the City of c shicago, as appropriate. Amends the Township Code to make similar provisions for mosquito abatement districreated under the Code in counties with a population of 3,000,000 or more. Effective immediately. Actions Cate Chamber Action 2/,'10/2003 House Filed with the Clerk by Rep. Kevin Joyce 2/,20/2003 House Chief Co-Sponsor Rep. John A. Fritchey 2/20/2003 House Chief Co-Sponsor Rep. Michael P. McAuliffe 2/20/2003 House First Reading 2/,20/2003 House Referred to Rules Committee 2/.'210/2003 House Added Chief Co-Sponsor Rep. James D. Brosnahan 2/20/2003 House Added Chief Co-Sponsor Rep. Marlow H. Colvin 2/26/2003 House Assigned to State Govemment Administration Committ http://www.legis.state.il.us/legislation/billstatus_pf.asp?DocNum=2549&DocTypeID=HB&... 3/10/2003 Illinois General Assembly -Bill Status for HB2549 page 2 of 2 2/28/20031 House jAdded Chief Co-Sponsor Rep. Paul D. Froehlich Back To Top http:/,'www.legis.state.il.us/legislationibillstatus_pf asp?DocNum--2549&DoeTypefl:)--HBS... 3/10/2003 Illinois General Assembly -Bill Status for SB 1762 Page 1 of 1 Bill Status of SB1762 93rd General Assembly Shore:Description: MOSQUITO ABATEMNT DIST-TRNSFER Senate Sponsors Sen. Jeffrey M. Schoenberg Hearings Local Government Hearing Mar 112003 1:OOPM Stratton Bldg. A-1 Springfield Last,fiction E3, LE ate Chamber Action '5/2003 Senate Re-assigned to Local Government Statutes Amended In Order of Appearance 70 ILCS 1005/0.02 new 70 ILCS 1005/0.03 new 70 ILCS 1005/0.04 new 70 ILCS 1005/0.05 new 70 ILCS 1005/0.06 new 70 ILCS 1005/0.07 new 70 ILCS 100510.08 new 70 ILCS 1005/0.09 new 70 ILCS 1005/0.10 new EO ILCS 1/30-170 Synopsis As Introduced Amends the Mosquito Abatement District Act. Provides that, notwithstanding any other provision of law, (i) mosquito abatement districts in counties with a population of 3,000,000 or more are abolished on January 1, 2004, (ii) no new mosquito abatement districts may be organized on or after January 1, 2004 in those counties, and(iii)the assets, liabilities, rights, powers, duties, and functions of an abolished district are assumed by the county in which the district lies or the City of Chicago if the district lies in the City of Chicago. Provides that the duties;and functions of the abolished districts, including the eradication of the West Nile Virus, shall be assumed by they State certified public health departments of the assuming county or the City of Chicago, as appropriate. Amerds the Township Code to make similar provisions for mosquito abatement districts created under the Code in counties with a population of 3,000,000 or more. Effective immediately. Actions Cate Chamber Action 2/20/2003 Senate Filed with Secretary by Sen. Jeffrey M. Schoenberg 2/20/2003 Senate First Reading 2/20/2003 Senate Referred to Rules 2/2712003 Senate Assigned to Licensed Activities 3)4/2003 Senate Re-referred to Rules 315/2003 Senate Re-assigned to Local Government Sack To Ton http:/�www.legis.state.il.us/legislation/billstatus_pf.asp?DocNum=l762&DocTypelD=SB&... 3/10/2003 Illinois General Assembly -Full Text of HB2549 Page 1 of 6 093^HB2549 LRB093 04470 SJM 08094 b 1 AN ACT concerning mosquito abatement. 2 Be it enacted by the People of the State of Illinois, 3 represented in the General Assembly: 4 Section 5. The Mosquito Abatement District Act is amended 5 by adding Sections 0.02, 0.03, 0.04, 0.05, 0.06, 0.07, 0.08, 6 0.09, and 0.10 as follows: 7 (70 ILCS 1005/0.02 new) 8 Sec. 0.02. Purpose. It is the purpose of this amendatory 9 Act of the 93rd General Assembly to abolish mosquito 10 abatement districts in counties with a population of 11 3,000, 000 or more and to transfer to the county in which the 12 territory lies, or, in the case of territory lying in the 13 City of Chicago, to the City of Chicago, all assets, 14 liabilities, rights, powers, duties, and functions of the 15 district, with the duties and functions of the abolished 16 mosquito abatement district, including the eradication of the 17 West Nile Virus, to be assumed by the respective State 18 certified public health departments of those entities. 19 (70 ILCS 1005/0.03 new) 20 Sec. 0.03. Districts abolished; assets, liabilities 21 rights, powers, duties, and functions assumed. 22 Notwithstanding any other provision of law, including any 23 other provision of this Act, mosquito abatement districts in 24 counties with a population of 3, 000, 000 or more are abolished 25 on January 1, 2004. In counties with a population of 26 3,000, 000 or more, no new mosquito abatement districts may be 27 organized on or after January 1, 2004. On January 1, 2004, 28 the county in which the territory of an abolished district 29 lies, or, in the case of territory of an abolished district 30 that lies in the City of Chicago, the City of Chicago, shall -2- LRB093 04470 SJM 08094 b 1 assume all assets, liabilities, rights, powers, duties, and 2 functions of the abolished mosquito abatement district with 3 respect to the territory of the abolished district that lies 4 within the boundaries of the county or the City of Chicago, 5 as the case may be, with the duties and functions of the 6 abolished mosquito abatement district, including the 7 eradication of the West Nile Virus, to be assumed by the 8 respective State certified public health departments of those 9 entities. 10 (70 ILCS 1005/0.04 new) it Sec. 0.04. Transfer of personnel. 12 (a) On January 1, 2004, personnel employed by a mosquito 13 abatement district abolished by this amendatory Act of the 14 93rd General Assembly are transferred to the State certified 15 public health department of the county in which the abolished http://www.legis.state.il.us/legislation/fulltext.asp?DocName=04300HB2549&SessionlD==... 3/10/2003 Illine�is General Assembly -Full Text of HB2549 Page 2 of 6 16 district lies, or, in the case of an abolished district that 17 lies in the City of Chicago, the State certified^public 18 health department of the City of Chicago. 19 (b) In the event that the assets, liabilities, rights, 20 powers, duties, and functions of a mosquito abatement 21 district abolished by this amendatory Act of the 93rd General 22 Assembly are assumed by a county and the City of Chicago 23 because the territory of the abolished district lies 24 partially in the City of Chicago, the decision on which 25 positions shall be transferred to the State certified public 26 health department of the county and which positions shall be 27 transferred to the State certified public health department 28 of the City of Chicago shall be made by giving consideration 29 to the proportionate percentage of territory transferred and 30 the assuming county's and the City of Chicago's staffing 31 needs. 32 The rights of employees of a mosquito abatement district 33 abolished by this amendatory Act of the 93rd General Assembly -3- LRB093 04470 SJM 08094 b 1 under applicable collective bargaining agreements are not 2 affected by this amendatory Act of the 93rd General Assembly. 3 (70 ILCS 1005/0.05 new) 4 Seca 0.05. Transfer of property. 5 (a) Effective January 1, 2004, all books, records, 6 documents, property (real and personal) , unexpended 7 appropriations, and pending business of a mosquito abatement 8 district abolished by this amendatory Act of the 93rd General 9 Assembly shall be transferred and delivered to the county in 10 which the abolished district lies, or, in the case of an 11 abolished district that lies in the City of Chicago, the City 12 of Chicago. 13 (b) In the event that the assets, liabilities, rights, 14 powers, duties, and functions of a mosquito abatement 15 district abolished by this amendatory Act of the 93rd General 16 Assembly are assumed by a county and the City of Chicago 17 because the territory of the abolished district lies 18 partially in the City of Chicago, the decision on which 19 books, records, documents, property (real andpersonal) , 20 unexpended appropriations, and pending business shall be 21 transferred to the county and which shall be transferred to 22 the City of Chicago shall be made by giving consideration to 23 the proportionate percentage of territory transferred to the 24 county and the proportionate percentage transferred to the 25 City of Chicago. 26 (70 ILCS 1005/0.06 new) 27 sec. 0.06. Local public health tax. Beginning on January 28 1, 2004, the corporate authorities of the county in which 29 territory of the abolished district lies or, in the case of 30 territory of an abolished district that lies in the City of 31 Chicago, the City of Chicago shall have the power and 32 authority to levy and collect such taxes at such rates as -4- LRB093 04470 SJM 08094 b 1 shall have been previously authorized, levied, and collected 2 by the mosquito abatement district abolished by this 3 amendatory Act of the 93rd General Assembly with respect to http:/Iwww.legis.state.il.us/legislation/fulltext.asp?DocName=09300HB2549&SessionID==... 3/10/2003 Illinois General Assembly -Full Text of HB2549 Page 3 of 6 4 that territory. This tax shall be known as the local public 5 health tax. 6 (70 ILCS 1005/0.07 new) 7 Sec. 0.07. Ordinances, orders, and resolutions. 8 (a) On January 1, 2004, the ordinances, orders, and 9 resolutions of a mosquito abatement district abolished by 10 this amendatory Act of the 93rd General Assembly that were in 11 effect on December 31, 2003 and pertain to the assets, 12 liabilities, rights, powers, duties, and functions 13 transferred to the county in which any part of the territory 14 of the abolished district lies, or, in the case of an 15 abolished district that lies, at least in part, in the City 16 of Chicago, the City of Chicago under this amendatory Act of 17 the 93rd General Assembly shall become, with respect to that 18 territory, the ordinances, orders, and resolutions of the 19 county in which that part of the abolished district lies, or, 20 in the case of an abolished district that lies, at least in 21 part, in the City of Chicago, the City of Chicago and shall 22 continue in effect until amended or repealed. 23 (b) Any ordinances, orders, or resolutions pertaining to 24 the assets, liabilities, rights, powers, duties, and 25 functions transferred to the county in which any part of the 26 territory of the abolished district lies, or, in the case of 27 an abolished district that lies, at least in part, in the 28 City of Chicago, the City of Chicago under this amendatory 29 Act of the 93rd General Assembly that have been proposed by a 30 mosquito abatement district abolished by this amendatory Act 31 of the 93rd General Assembly but have not taken effect or 32 been finally adopted by December 31, 2003 shall become, with 33 respect to that territory, the ordinances, orders, and -5- LRB093 04470 SJM 08094 b 1 resolutions of the county in which that part of the abolished 2 district lies, or, in the case of an abolished district that 3 lies, at least in part, in the City of Chicago, the City of 4 Chicago on January 1, 2004, and any procedures that have 5 already been completed by a mosquito abatement district 6 abolished by this amendatory Act of the 93rd General Assembly 7 for those proposed ordinances, orders, or resolutions need 8 not be repeated. 9 (c) As soon as practical after January 1, 2004, the 10 assuming county or the City of Chicago, as appropriate, shall 11 revise and clarify the ordinances, orders, and resolutions 12 transferred to it under this amendatory Act of the 93rd 13 General Assembly to reflect the reorganization of assets, 14 liabilities, rights, powers, duties, and functions effected 15 by this amendatory Act of the 93rd General Assembly. The 16 assuming county or the City of Chicago, as appropriate, may 17 propose and adopt such other ordinances, orders, or 18 resolutions as may be necessary to consolidate and clarify 19 the ordinances, orders, and resolutions assumed under this 20 amendatory Act of the 93rd General Assembly. 21 (70 ILCS 1005/0.08 new) 22 Sec. 0.08. Cross references. Beginning on January 1, 23 2004, all references in other statutes, however phrased, to a 24 mosquito abatement district abolished under this amendatory 25 Act of the 93rd General Assembly shall be references to the http:dwww.legis.state.il.us/legislation/fulltext.asp?DocName=09300HB2549&SessionID=:... 3/10/2003 Illinois General Assembly -Full Text of HB2549 Page 4 of 6 26 county or the City of Chicago, as appropriate, in its 27 capacity as successor to the mosquito abatement district 28 abolished under this amendatory Act of the 93rd General 29 Assembly. 30 (70 ILCS 1005/0.09 new) 31 Sec. 0.09. Savings provisions. 32 (a) The assets, liabilities, rights, powers, duties, and -6- LRB093 04470 SJM 08094 b 1 functions transferred to a county or the City of Chicago by 2 this amendatory Act of the 93rd General Assembly shall be 3 vested in that county or the City of Chicago, as appropriate, 4 subject to the provisions of this amendatory Act of the 93rd 5 General Assembly. An act done by a mosquito abatement 6 district abolished by this amendatory Act of the 93rd _General 7 Assembly or an officer, employee, or agent of the abolished 8 district with respect to the transferred assets, liabilities, 9 rights, powers, duties, or functions shall have the same 10 legal effect as if done by the county to which the transfer 11 was made or the City of Chicago, as appropriate, or an 12 officer, employee, or agent of that county or the City of 13 Chicago, as appropriate. 14 (b) The transfer of assets, liabilities, rights, powers, 15 duties, and functions under this amendatory Act of the 93rd 16 General Assembly does not invalidate any previous action 17 taken by or in respect to the mosquito abatement district 18 abolished by this amendatory Act of the 93rd General Assembly 19 or its officers, employees, or agents. References to an 20 abolished mosquito abatement district or its officers, 21 employees, or agents in any document, contract, agreement, or 22 law shall, in appropriate contexts, be deemed to refer to the 23 assuming county or the City of Chicago, as appropriate, or 24 its officers, employees, or agents. 25 (c) The transfer under this amendatory Act of the 93rd 26 General Assembly of assets, liabilities, rights, powers, 27 duties, and functions of a mosquito abatement district 28 abolished by this amendatory Act of the 93rd General Assembly 29 does not affect any personvs rights, obligations, or duties, 30 including any civil or criminal penalties applicable thereto, 31 arising out of those transferred assets, liabilities, rights, 32 powers, duties, and functions. 33 (d) With respect to matters that pertain to an asset, 34 liability, right, power, duty, or function transferred to a -7- LRB093 04470 SJM 08094 b 1 county or the City of Chicago under this Act: 2 (1) Beginning January 1, 2004, a report or notice 3 that was previously required to be made or given by any 4 person to a mosquito abatement district abolished by this 5 amendatory Act of the 93rd General Assembly or any of its 6 officers, employees, or agents shall be made or given in 7 the same manner to the assuming county or the City of 8 Chicago, as appropriate, or its appropriate officer, 9 employee, or agent. 10 (2) Beginning January 1, 2004, a document that was 11 previously required to be furnished or served by any 12 person to or upon a mosquito abatement district abolished 13 by this amendatory Act of the 93rd General Assembly or http:)/www.legis.state.il.us/legislation/fulltext.asp?DocName=0930OBB2549&SessionID==... 3/14/2003 Illinois General Assembly-Full Text of HB2549 Page 5 of 6 14 any of its officers, employees, or agents shall be 15 furnished or served in the same manner to or upon the 16 assuming county or the City of Chicago, as appropriate, 17 or its appropriate officer, employee, or agent. 18 (e) This amendatory Act of the 93rd General Assembly 19 does not affect any act done, ratified, or cancelled, any 20 right occurring or established, or any action or proceeding 21 had or commenced in an administrative, civil, or criminal 22 cause before January 1, 2004. Any such action or proceeding 23 that pertains to an asset, liability, right, power, duty, or 24 function transferred to a county or the City of Chicago under 25 this Act and that is pending on that date may be prosecuted, 26 defended, or continued by that county or the City of Chicago, 27 as appropriate. 28 (70 ILCS 1005/0.10 new) 29 Sec. 0.10. Disputes. Any disputes that arise as a result 30 of the abolishment of a mosquito district and the assumption 31 of the assets, liabilities, rights, powers, duties, and 32 functions of the abolished district shall be resolved by an 33 appropriate action commenced in the circuit court. -8- LRB093 04470 SJM 08094 b 1 Section 10. The Township Code is amended by changing 2 Section 30-170 as follows: 3 (60 ILCS 1/30-170) 4 Sec. 30-170. Mosquito abatement district. 5 (a) The electors may authorize the township board to 6 contract for the furnishing of mosquito abatement services in 7 the unincorporated area of the township. 8 (a-5) Notwithstanding any other provision of this Code, 9 as provided in Section 0.03 of the Mosquito Abatement 10 District Act, on January 1, 2004, mosquito abatement 11 districts in counties with a population of 3,000, 000 or more 12 are abolished. No new mosquito abatement districts may be 13 organized in counties with a population of 3,000,000 or more 14 on or after January 1, 2004. The assets, liabilities, rights, 15 powers, duties, and functions, including the taxing 16 authority, of a mosquito abatement district created under 17 this Code that is abolished by this amendatory Act of the 18 93rd General Assembly shall be assumed as provided in 19 Sections 0.02 through 0.10 of the Mosquito Abatement District 20 Act. 21 (b) The township board may adopt a resolution declaring 22 the unincorporated area of the township a mosquito abatement 23 district for tax purposes. Proof of the resolution authorizes 24 the county clerk to extend a tax upon the mosquito abatement 25 district in the amount specified in the annual township tax 26 levy, but not more than a rate of 0.075% of the value of 27 taxable property as equalized or assessed by the Department 28 of Revenue. 29 (c) Whenever a resolution creating a mosquito abatement 30 district has been adopted, the township board shall order the 31 proposition submitted to the voters within the territory of 32 the proposed district at an election. The clerk shall certify 33 the proposition to the proper election officials. Notice -9- LRB093 04470 SJM 08094 b http:,'/www.legis.state.il.us/legislation/fulltext.asp?DocName=09300HB2549&SessionID='... 3/10/2003 Illinois General Assembly -Full Text of HB2549 Page 6 of 6 1 shall be given and the election conducted in accordance with 2 the general election law. The proposition shall be in 3 substantially the following form: 4 Shall a mosquito abatement district be created to 5 serve the unincorporated areas of (name of township) , and 6 shall a tax be levied at a rate of not more than 0.075% 7 of the value of taxable property in the district as 8 equalized or assessed by the Department of Revenue? 9 The votes shall be recorded as "Yes" or "No". 10 (d) If a majority of votes cast on the proposition is in 11 favor of the mosquito abatement district, the district shall 12 be created. 13 (e) Any territory within a mosquito abatement district 14 that is annexed to a municipality that provides mosquito 15 abatement services within its corporate limits shall be 16 automatically disconnected from the township mosquito 17 abatement taxing district. 18 (Source: P.A. 86-310; 88-62. ) 19 Section 99. Effective date. This Act takes effect upon 20 becoming law. http:i/www.legis.state.il.us/legislation/falltext.asp?DoeName=0930OBB2549&SessionlD='... 3/10/2003 Illinois General Assembly -Bill Status for HB 1449 Page 1 of 1 Bill Status of HB1449 93rd General Assembly Short Description: MOSQUITO ABATE MNT-SURVE ILLANCE House Sponsors Rep. Marlow H. Colvin- Kevin Joyce-James D. Brosnahan Hearings Local Government Committee Hearing Mar 12 2003 1:30PM Stratton Building Room C-1 Springfield, IL Last Action [bate Chamber I Action 3(512003 House Re-assigned to Local Government Committee Statutes Amended In Order of Appearance 70 ILCS 1005/8 from Ch. 111 1/2, par. 81 Synopsis As Introduced . Amends the Mosquito Abatement District Act. Provides that the board of trustees of any mosquito abatement district shall conduct routine surveillance of mosquitoes to detect the presence of mosquito-home diseases. Contains provisions concerning the guidelines for surveillance. Provides that the district must report results of any positive mosquito samples infected with any and all arboviral infections to the director of environmental health of the Iccal certified public health department, or his or her designee,within 24 hours of receiving the result. Provides that the report shall include the type of infection, number of mosquitoes collected, the type of trapping devica used, and the type of laboratory testing used to confirm the infection. Provides that any mosquito abate ment district, or designee, that fails to comply with the requirements of this Act is guilty of a Class A misdemeanor Actic ns Cate Chamber Action 2'6/2003 House Filed with the Clerk by Rep. Marlow H. Colvin 2'6/2003 House Added Chief Co-Sponsor Rep. Kevin Joyce 2'6/2003 House Added Chief Co-Sponsor Rep-. James D. Brosnahan 2'6/2003 House First Reading 2,'6/2003 House Referred to Rules Committee 2/11/2003 House Assigned to Executive Committee 3,'5/20031 House I Re-assigned to Local Government Committee Back To Tod http://vvww.legis.state.il.us/legislation/billstatus_Pf.asp?DocNum=1449&DocTypeID=HB&... 3/14/2443 Illinois General Assembly -Full Text of HB 1449 Page 1 of 1 093 HB1449 LRB093 07926 MKM 08117 b 1 AN ACT concerning mosquito abatement. 2 Be it enacted by the People of the State of Illinois, 3 represented in the General Assembly: 4 Section 5. The Mosquito Abatement District Act is 5 amended by changing Section 8 as follows: 6 (70 ILCS 1005/8) (from Ch. 111 1/2, par. 81) 7 Sec. 8. The board of trustees of any mosquito abatement 6 district shall, in its work, advise and cooperate with the 9 Department of Public Health of the State, and the board of 10 trustees of such district shall submit to such Department, on 11 or before January 1st of each year, a report of the work done 12 and results obtained by the district during the preceding 13 year. 14 The board of trustees of any mosquito abatement district, 15 or its designee, shall conduct routine surveillance of 16 mosquitoes to detect the presence of mosquito-borne diseases 17 of public health significance. The surveillance shall be 18 conducted in accordance with mosquito abatement and control 19 guidelines as set forth by the U.S. Centers for Disease 20 Control and Prevention. Areas reporting disease in humans 21 shall be included in the surveillance activities Mosquito 22 abatement districts shall report to the local certified 23 public health department the results of any positive mosquito 24 samples infected with any arboviral infections, including, 25 but not limited to: West Nile Virus, St. Louis Encephalitis, 26 and Eastern Equine Encephalitis. Reports shall be made to the 27 local certified public health department's director of 28 environmental health, or a designee of the department, within 29 24 hours after receiving a positive report. The report shall 30 include the type of infection, the number of mosquitoes 31 collected in the trapping device, the type of trapping device -2- LRB093 07926 MKM 08117 b 1 used, and the type of laboratory testing used to confirm the 2 infection. Any trustee of a mosquito abatement district, or 3 designee of the board of trustees of a mosquito abatement 4 district, that fails to comply with the requirements of this 5 Act is guilty of a Class A Misdemeanor. 6 (Source: Laws 1927, p. 694. ) http:,'/www.legis.state.Ius/legislation/fulltext.asp?DocName=09300HB 1449&SessionID=_... 3/10/2043 NORTHWEST MOSQUITO ABATEMENT DISTRICT 147 WEST HINTZ ROAD WHEELING, ILLINOIS 60090 (847) 537-2306 Arnold D.Kincaid Michael L.Szyska President William Schneck Director Daniel R.Ansani Treasurer Veverka,Rosen and Haugh Vice President Karen Mills Attorney Richard A.David Assistant Treasurer/Secretary McClure,Inserra&Company Secretary Auditor March 10,2003 The Honorable Representative, th District RE:HB2549 Dear Representative Proposed legislation HB2549 would abolish all four of the mosquito abatement districts presently in suburban Cook County and then combine them under the county public health department. The mosquito districts affected by this proposed bill would be the Northwest Mosquito Abatement District (NWMAD),Desplaines Valley Mosquito Abatement District(DVMAD),North Shore Mosquito Abatement District(NSMAD) and the South Cook County Mosquito Abatement District(SCCMAD). We feel that the proposed dissolution and reorganization of mosquito control was prompted by the failure of two districts(North Shore MAD,South Cook County MAD)to control mosquitoes transmitting West Nile Virus to humans during the epidemic of 2002. Please note that the Northwest Mosquito Abatement District and the Desplaines Valley Mosquito Abatement District in the northwest and west central suburban areas of Cook County,respectively,performed their mosquito control functions properly and effectively(see attached Illinois Department of Public Health map of human case distribution) resulting in significantly fewer human cases. We also believe that the resulting consolidation efforts under HB2549 needed to fix the infrastructure and staffing needs of the North Shore and South Cook County mosquito abatement districts would most likely jeopardize the current quality of mosquito control we presently offer the residents in our district. The Northwest Mosquito Abatement District does not support HB2549 and our major concerns are as follows: 1.) Per the Mosquito Abatement District Act(70 ILCS 10051)mosquito abatement districts are formed by voter referendum. This local control will be relinquished if mosquito districts are abolished and then transferred to,and administered by,the county department of public health. Districts are formed locally because mosquito control is tailored to those specific areas. Mosquito problems will vary depending on geography,wetland holdings,urban/rural environments,weather conditions and socio-economic factors. Mosquito control districts must respond immediately to these changing variables in order to be successful. Consolidation of mosquito control districts under one county organization would jeopardize this flexibility and reduce the quality of mosquito control currently provided by functional districts in Cook County. Abolishment of a mosquito abatement district,if necessary, should be by local voter referendum Currently,if a mosquito abatement district is not performing effectively,under 70 ILCS 1005/11,it can be dissolved by a majority of votes cast and under Section 1005/13 owners of land can have their land disconnected. Apparently,this will no longer be possible. 2.) HB2549 states that no new mosquito abatement districts may be formed in counties with populations of 3,000,000 or more on or after January 1,2004. If,in the future,the county ever decided to discontinue mosquito control then it would not be possible for residents of the county to form another district. That statutory right would be taken away by H132549. The burden of providing mosquito control would then fall upon the individual cities,townships, villages, forest preserve districts,etc. Such an arrangement would not provide the same degree of mosquito control consistency once covered by a larger mosquito abatement district. Additionally,there are some areas in Cook County that are not presently covered by any of the existing mosquito abatement districts. Faced with the possibility of an increasing number of fatalities from the West Nile virus,the voters in those areas might very well have chosen to form a new district or to seek to annex to an existing district. Under the proposed legislation the voters do not have the right to form a new district and might not have the right to annex. 3.) Mosquito abatement districts currently are funded by property taxes specifically dedicated for the purpose of mosquito control. HB2549 proposes the creation of a"Local Public Health Tax"to replace the current levies of the mosquito abatement districts. Such a non-specific tax does not dedicate the funds for mosquito control purposes. The county,may,at its discretion, utilize such funds for purposes other than mosquito control. HB2549 also does not specify the rate for the"Local Public Health Tax"so taxpayers in current mosquito abatement areas may have to pay a higher rate,possibly,for the same or lesser mosquito control services. 4.) Currently,residents of mosquito abatement districts have paid taxes for the purchase of property; spray equipment,vehicles,materials and the investment in trained personnel used in their local mosquito control efforts. Under H132549,as soon as practical after January 1, 2004,the county will have the right to: "... revise and clarify ordinances, orders,and resolutions transferred to it under the amendatory Act of the 93`d General Assembly to reflect the reorganization of assets liabilities rights powers duties and functions effected by this amendatory Act of the 93rd General Assembly." All resources of the combined mosquito abatement districts would then be allocated at the counties discretion. Such an allocation of resources may than be used to correct deficiencies in poorly functioning mosquito districts, thereby lessening control efforts in the properly functioning districts. Currently,mosquito abatement districts are governed by a Board of Trustees,of which there is no mention of in H132549. Under the current statute personal property and real estate can only be sold by a three-fourths vote of the Trustees of that district. If all assets are transferred to the county and the current boards no longer exist,then there is no statutory scheme for the sale of real or personal property no longer needed. Similarly,HB2549 does not refer specifically to"levies". Uncollected levies of a mosquito abatement district would be considered an"asset"and transferred to the county and consolidated in the"local public health tax"referred to in section 6 of the proposed legislation. Such assets consist not only of real and personal property,cash on hand and uncollected monies from past levies,but also consist of funds in the"Capital Improvement,Repair or Replacement Fund"currently authorized by 70 ILCS Section 1005/9.1. These are limited use funds,and an issue is whether taxpayers in our district,having paid taxes to be used specifically in our district,would have a legal challenge to these funds being put in a general fund and/or diverted for use elsewhere in the county or perhaps not even for mosquito abatement control. 5.) Adding the burden of mosquito control to the county public health department makes little sense considering the financial cutbacks and staff reductions the agency has already endured. Bio-terrorism and a multitude of other,health related,homeland security responsibilities make it unlikely that the county can devote sufficient attention to mosquito control. This would be counter-productive to HB2549's intent of improving mosquito control. Such a measure may also be risky at this point in time considering the expected persistence of West Nile Virus in Illinois. Quality mosquito control may be jeopardized by the resulting bureaucratic reorganization and consolidation of employees,equipment and efforts which will be inherent in implementation of the new legislation. The Northwest Mosquito Abatement District believes that HB2549 is not the solution to correcting the problems of the mosquito abatement districts currently performing poorly. The board of trustees and managers of such districts should be accountable for their performance and the correction of any deficiencies.Additionally,the Illinois Department of Public Health(IDPH)via the Vector Control Act(410 ILCS 950 can evaluate the practices of such districts and make recommendations of corrective actions. IDPH already has,written,recommended mosquito control procedures for responding to mosquito-borne virus outbreaks. It makes more sense to correct deficiencies in the poorly performing mosquito control districts than to risk the possibility of disrupting the performance of those districts performing their functions properly. Respectfully submitted, Arnold D.Kincaid President,Board of Trustees Cook County West Nile Virus Human Cases MmAD , L 10/1102 WA gAM both probable and confirmed cases DVMpIII 400 cases geocoded 64 cases unable to geocode ?:; :• 464 total cases ..T ' Legend +: SCCMAD eocode type �+ street& zip code 330 case zip code, 51 casesI CD ' ci r 19 cases Board Agenda Item Submittal VI-D Requested By: Jane L Olson Entered By: Jane L Olson Agenda Item Title: Appointments to the Buffalo Grove Days Committee Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 04/03/2003 04/07/2003 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The following residents have expressed interest in serving on the Buffalo Grove Days Committee and are recommended for appointment for a term to end on December 31, 2003. Their Talent Bank applications are attached. The co-chairs have been notified of their appointments. Maureen Welborn Arlene Kozemzak Betty Lou Manso Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files BGDays.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: WilAGE OF ' BUFFALO GROOVE Fifty Raupp Blvd. Buffalo Grove,IL 60089-2100 Phone 847-459-2500 Fax 847-459-0332 VILLAGE OF BUFFALO GROVE TALENT BANK APPLICATION Please complete and return to the YNage Clerk's Office on the main floor lobby of Vllage Hall Application also available atwww-vbzom NAME: > l?L tJ(F P Z A A, ADDRESS: 6 1,)C 9 d i L-L HOME PHONE NUMBER: 7 - 53 7- 1! Sr YEARS OF RESIDENCE IN BUFFALO GROVE: 0 G EMPLOYER(or ScbooVSponsoring Agency)IF APPROPRIATE: ADDRESS: OCCUPATION: CAN YOU BE REACHED DURING WORKING HOURS? WORK PHONE: E-MAIL ADDRESS(ES):_ Are you a regb t red voter?_ 5 Would you be able to attend sch doled evening meetings on a regular basis? What qualifications would contribute to your role as a Commissioner?(Use additional paper if necessary): 7-` �{l��n ��(�r>t . IC.ELi✓�BCc`� �,, n�T ;C'A T�� e.;f�,T �etDOG� 02(rF,TEJS �(�D� Please lst social and recreational interests: GAF i'�f,'n Ci-- �14< 1 Ah Have you been active in organized community groups in the past such as homeowners associations,referenda, and special interest groups?(Please use additional paper if necessary) P-rA I), 6(--tc11t,u 1, n C e-1, 5 c•lP,a c 2�h C 6A u S Periodically,the Village may convene a committee on a temporary basis for a specific project. Do you possess any special skills that could be applied to a specific project(Le. health care, benefits administration, human resources,economic development,communications,technologies)? SCHOOL YEARS A ED AREAS pF STUDY WHERE High School G N• �c ft(,-<� College -'Y ♦ E �G J r V /�(G` S Post Graduate TraddSperialty Rate in order of preference the Commission(s)or Board(s)which interest(#1 being first choice): Arts Commission ---� Emergency Services&Disaster Commission Board Of Henn JL Joint(Park&Village)Commission on Aging Board of Fire&Police Commissioners Plan Commission Z Buffalo Grove Days Commission Police Pension Fund Community Blood Donor Commission _ Residents with Disabilities Commission Electrical Commission Youth Commission Zoning Board of Appeals The following information will be held in confidence and is for review if consid , by the Board of Fire and Police Commissioners. Have you ever been convicted of a criminal offense? 1 _ Would you be wMing to allow the Police Department to conduct a background investigation? Signature / Signature of parent(if under 18) Date ''VILLAGBOF' BUFFALO GROVE 5W'4&WAk J610d. APPLICATION FOR: Voluntary Participation with VILLAGE OF BUFFALO GROVE NAME: mflaw V L,�j�l�/� MARITAL STATUS: IY '►} ADDRESS: �� i iRN990 OR• C�uF,S� . # OF DEPENDENTS: YEARS OF RESIDENCE IN BUFFALO GROVE: I ��! HOME PHONE NO.: NAME OF EMPLOYER: �N14I� �'i ��NI1C�U/ T5[ OCCUPATION: 29sg [ fir ADDRESS: 41 E. M i ll:;auka„r_ 1-1 4 . IL ARE YOU REACHABLE DURING WORKING HOURS? ate WORK PHONE NUMBER: 2 7 4•!� Have you been active in organized community groups in the past (homeowners associations, referenda, special interest groups, etc.?) Please list. xLJ t Would you be available F,4ttend evening meetings ,on a bi-week}y` State what qual ift4otuns, atho than those f,sted, you feet "would contribute to your role as a Commissioner. ( , fte side ae4 a� 'ry lam W N Are you a re9FsFtliraed voter ,,1Y Elie Vlx ��P � FOR F)RE -AND Pft4jM COMMIUlON ONLY l?Ve you c tvicted of act tea offense? Would you ba 'lie� `ft� allow the VllageDepartment to do a round investigation? k Rate i n order of praF� l ';glihw4 1;�`fi, being first choice) Appearance Commission Fire & Poll'ce Commission Board of Health Plan Commission Community Blood Donor Commission Police Pension Fund Board Electrical Commission Transportation Commission Zoning Board of Appeals EDUCATION: YEARS ATTENDED: AREA OF CONCENTRATION: High School College — FAIRA LgCx . Post Graduate Trade or Specialty SOCIAL AND RECREATIONAL INTERESTS: (Please List) I Date Signature VILLAGE OF BUFFALO GROVE _ Fifty Raupp Blvd. Buffalo Grove,IL 60089-2196 Phone(847)459-2500 Fax(847)459-0332 E-mail:bgroveil@vbg.org www.vbq.org VILLAGE OF BUFFALO GROVE TALENT BANK APPLICATION Please complete and return this form to the Village Cleric's office in the main floor lobby of Village Hall. NAME: �'O V P,Aj S O ADDRESS: 3 o pI 1a-12 e 0 U `rT YEARS OF RESIDENCE IN BUFFALO GROVE: HOME PHONE NUMBER: T�f_rl 4S i- Lt �Q NAME OF EMPLOYER r Schoolisponsoring agency)if appropriate: OCCUPATION: -� a ADDRESS: CAN YOU BE REACHED DURING WORKING HOURS? WORK PHONE: E-MAIL ADDRESS(ES):(P l/ D D C 0if) Have you been active in organized community groups in the past,such as homeowners associations, referenda,special interest groups,etc.(use additional paper if necessary)? Would you be available to attend scheduled evening meetings on a regular basis? What aqq lifications wo c tnb to your role as a Commissioner(use additional paper if necessary): Are you a regi-stered voter? C.1 f-.S The following information will be held in confidence and is for review by the Fire and Police Commission: Have you ever been convicted of a criminal offense? N Would you be willing to allow the Police Department to conduct a background investigation? t- Rate in order of preference the Commission(s)which interest you(#1 being first choice): Arts Commission Fire and Police Commission Board of Health Joint(Park and Village)BG Commission on Aging Buffalo Grove Days Committee Plan Commission Civic Involvement and Recognition Commission Police Pension Fund Community Blood Donor Commission Commission for Residents with Disabilities Electrical Commission Youth Commission Emergency Services&Disaster Zoning Board of Appeals SCHOOL YEARS ATTENDED AREAS OF ST(1DY WHERE ATTEND High School o Q per( N , College Post Graduate Trade/Specialty Please list social and recreational interests: �1"1 901f 0-It L-kilt&O _O c� Signature Signature of parent/guardian (if under 18) Date Revised 217100 Possible qualifications contributing to a Commissioners role. I have lived in the village of Buffalo Grove since 1967 Now that I am retired and have the time available I would like to offer my services in any area I may qualify. I have served on the Board of Directors and the Promotion Committee at Woodfield mall. I serve as an Election Judge I have taught Sunday school I volunteer at Alexian Brothers Hospital. I owned two retail stores, Potpourri Palace in Long Grove and RAM Discount in Prospect Heights. I excel in Management and Sales. If you feel I would be an asset in any of the listed commissions I would be happy to be of service. Betty Lou Manso 3 Poplar Court Buffalo Grove,IL 847 459 4778 Beppy007@aol.com Board Agenda Item Submittal VI-E Requested By: Edward Schar Entered By: Julie C Kamka Agenda Item Title: Proclamation of International Building Safety Week April 6-12,2003 Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 02/27/2003 04/07/2003 0 Consent Agenda g&Z Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. To proclaim the week of April 6-12, 2003 as INTERNATIONAL BUILDING SAFETY WEEK, and to urge all citizens to participate in International Building Safety Week to help promote building safety, to create awareness as to the importance of construction and building codes, and to spotlight the role of the dedicated code official in administering those codes. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Intl Blbg Safety Week 2003.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: VILLAGE OF BUFFALO GROVE 67 If I IIUINImmNiIIINNNI0101VOVWNVMVINW�UVUUNMW000NIV109M0�u9IluIIIIIIIIlOIIIIIIIII�IWI�I�II�IImO�MM�II�II�III�WMWI�IlO '� �IIOIIIOOOIIIIIOOIIIIIIIIIIOIIOIIOIIIIIIIIIIIIIIIIIIIIIIVIOIOVOIOINOWOMI�9VIWW�NIDllf IIIONII�. INTERNATIONAL BUILDING SAFETY WEEK 2003 April 6 - 12, 2003 Whereas, the safety of the buildings we occupy daily is essential to the health, safety, and welfare of the citizens of the world; and i Whereas, among the world's most fundamental laws and ordinances are those which provide standards for the safe construction of buildings in which people live,work and play; and Whereas, for construction and building codes to be effective and enforced, understanding and cooperation must exist between code officials and the people they serve; and Whereas, through the efforts of code officials worldwide, and their cooperative relationship with the construction industry, the administration of these health and life-safety standards is assured; and Whereas, units of government across the world — along with such prestigious organizations as the International Code Council (ICC), the National Conference of States on Building Codes and Standards (NCSBCS) and the World Organization of Building Officials (WOBO) — are joining to promote the use of building and construction codes today, through the observation of International Building Safety Week; and Whereas, the theme of International Building Safety Week 2003 has been established as "Safe Buildings Save Lives". Now therefore, I, Elliott Hartstein, President of the Village of Buffalo Grove, do hereby proclaim the week of April 6-12, 2003, as INTERNATIONAL BUILDING SAFETY WEEK, and I urge all citizens to participate in International Building Safety Week to help promote building safety, to create awareness as to the importance of construction and building codes, and to spotlight the role of the dedicated code official in administering those codes. Witness, my signature and the seal of the Village of Buffalo Grove, this 17th day of March,2003. ELLIOTT HARTSTEIN Village President Board Agenda Item Submittal LVA Requested By: William H Brimm Entered By: William H Brimm Agenda Item Title: Presentation-Calendar 2003 Volunteer Commission, Committee and Board Annual Reports Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: ❑ Consent Agenda 03/20/2003 04/07/2003 Regular Agenda Finance&GS ❑ None Does this item Does this item include Specify Other: Will AV equipment be relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? El Trustee Lounge El Clerk's Clerk's Office ❑ Other ❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No Exhibits can be accessed in: Distributed to President and Board of Trustees Item Description Will this action involve an expenditure in ❑ Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. On a calendar year basis, each volunteer commission, committee and board is to prepare an Annual Report for submittal to the President and Board of Trustees. The assigned staff liaisons are responsible for the preparation of the Report in cooperation with their commission, committee or board. The basis for the Report is included to describe intent,content and audience. Calendar 2002 represents the fourth reporting cycle. At one time, each volunteer group met with the Village Board as part of a Committee of the Whole to review report content as well as to ask/answer questions or concerns. However,based on a review recommendation, the format for presentation was modified. While the Report would continue, the need for a dedicated meeting would be based on call should report content necessitate the need for same. To that end, the Annual Reports for all volunteer commissions, committees and boards have been prepared for submission to the President and Board of Trustees for their review and comment. First,identified are those groups supported with liaisons assigned from the Board of Trustees. Those include the: Arts Commission Board of Health Buffalo Grove Days Committee Community Blood Donor Commission Plan Commission Residents with Disabilities Youth Commission Zoning Board of Appeals During the year, two commissions were eliminated. Those were the Civic Involvement and Recognition Commission and the Joint Commission on Aging. Neat are those groups supported with staff liaisons only: Board of Fire and Police Commissioners Electrical Commission ESDA Firefighter's Pension Fund Police Pension Fund For informational purposes, is the Village's Operating Guide for Volunteer Committees, Commissions and Board. Lastly,a summary of volunteer attendance for calendar 2002 is provided. The reports submitted represent activities undertaken in the past calendar year and where appropriate address issues of concern or direction for 2003. If there is a desire to meet with any volunteer group to address content, that session will be incorporated into a future Board Meeting agenda. However, through the staff liaisons, Chair's will be encouraged to attend the presentation meeting in order to express any comments or answer questions of a general nature. Any content questions will be addressed by staff and will be considered and addendum to the Report(s). Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal Ix-B Requested By: Scott D Anderson Entered By: Scott D Anderson Agenda Item Title: Public Hearing: FY 2003-2004 Appropriation Ordinance Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 03/31/2003 04/07/2003 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. As required under the Illinois Compiled Statutes, Section 5/8-2-9 in Chapter 65 of the Illinois Municipal Code, the FY 2003-2004 Appropriation Ordinance for all Village funds with the exception of the Buffalo Grove Golf Club and Arboretum Golf Course Funds has been prepared for public hearing and consideration by the President and Board of Trustees. By statute, this ordinance must be approved and have an effective date no later than the end of the first quarter of the applicable fiscal period. The presentation of this ordinance during the public hearing, and its subsequent adoption, will be the final step in the FY 2003-2004 budget cycle. A public hearing must be held regarding the purpose of each appropriation. Notice of such public hearing must be published at least ten days prior to said hearing. The date for the hearing is April 7, 2003. The legal notice for the hearing was published on March 27, 2003 in the Daily Herald. The ordinance may be adopted during the same meeting as the public hearing. The proposed Appropriation Ordinance for FY 2003-2004 totals $50,300,043. The appropriation is $6,336,934 more than the approved budget for the fiscal period. This amount exceeds the underlying budget by 14.41%. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Ij FY 2003-2004 Appropriation Ordinanc( Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William R.Balling FROM: Scott D.Anderson DATE: March 31,2003 SUBJECT: FY 2003-2004 Appropriation Ordinance As required under the Illinois Compiled Statutes,Section 5/8-2-9 in Chapter 65 of the Illinois Municipal Code,the FY 2003-2004 Appropriation Ordinance for all Village funds with the exception of the Buffalo Grove Golf Club and Arboretum Golf Course Funds has been prepared for public hearing and consideration by the President and Board of Trustees.By statute,this ordinance must be approved and have an effective date no later than the end of the first quarter of the applicable fiscal enod.The presentation of this ordinance during the public hearing,and its subsequent adoption,will be the final step in the FY 2003-2004 budget cycle. A public hearing must be held regarding the purpose of each appropriation.Notice of such public hearing must be published at least ten days prior to said hearing. The date for the hearing is April 7,2003. The legal notice for the hearing was published on March 27,2003 in the Daily Herald.The ordinance may be adopted during the same meeting as the public hearing. The proposed Appropriation Ordinance for FY 2003-2004 totals$50,300,043.The appropriation is$6,336,934 more than the approved budget for the fiscal period.This amount exceeds the underlying budget by 14.41%. The Corporate Fund appropriations exceed the final approved budget by$1,524,303 or 6.40%.Some additional variances are noted: $226,415 provision within the Transfer Non-Operating appropriation for possible increases in either debt service or capital project transfers over and above what was contemplated at the time of the preparation of both the Capital Improvement Plan and Budget. At the current time,several of the projects proposed for FY 2003-2004 have not been bid and the appropriation provides a contingency should an approved bid be in excess of the proposed budget. Throughout all operating budgets there are appropriation provisions over and above the approved budget totaling$719,620 for possible unanticipated adjustments to full-time,sworn,and overtime compensation for all personnel. These items account for$946,035(62.06%)of the difference. The remaining variance is spread throughout the remaining fund appropriations as a contingency for unexpected expenditures that may arse within the Corporate Fund departments. The Waterworks and Sewerage Fund has appropriations that exceed budget by$438,554 or 6.87%.The contingencies provided for within the ordinance are as follows: For possible adjustment to the Lake County Sanitary Sewer treatment fee,plus unanticipated growth in county user/consumers,$111,185. For operating and debt service activities of the Northwest Water Commission,$121,230. For the variation in energy costs,$21,676. For Lake County Tap-On Fees in excess of planning targets,$20,000. The remaining$161,463 is allocated to all other Waterworks and Sewerage Fund operating expense accounts with no single line item significantly in excess of budget approvals. The appropriations for Special Revenue Funds exceed the approved budget for those funds b $104,396 or by 3.63%. The major difference is within the Illinois Municipal Retirement Fund($58,920)in order to provide an appropriation contingency for unanticipated employer obligations for FICA,IMRF and Medicare taxes and pensions in FY 2003-2004. Appropriations in excess of budget for the Capital Projects Funds total$342,287 or 9.56%. The variances are as follows: • For the Facilities Capital Development program,a total of$654,200 has been appropriated versus an approved budget of$573,830. It is anticipated that this amount will provide sufficient funding for the completion of all identified capital construction,improvement and equipment projects identified as part of the approved FY 2003-2004 Capital Improvement Plan. • For the Village-Wide Street Construction Capital Pro�'acts Fund a total of$3,266,200 has been appropriated versus an approved budget of$3,004,083. It is anticipated that this amount will provide sufficient funding for the completion of all identified capital construction and improvement projects identified as part of the approved FY 2003-2004 Capital improvement Plan. • Appropriations in excess of budget totaling$3,192,655 are provided for within the Police and Fire Pension Funds. This contingencyprovides for the transfer of all revenue in excess of budgeted expenses into fund reserves for future pension related statutory obligations for these defined benefit pension programs. • Lastly,an appropriation in excess of budget is provided for within the Refuse Service Fund equal to $115,390 as a contingency should payments to the Solid Waste Agency of Northern Cook County (SWANCC)exceed original budget estimates. The Appropriation Ordinance is a statutory requirement under the Illinois Municipal Code establishing the legal ceiling up to which the Villa a can expend funds in excess of an approved budget due to circumstances that were unforeseen at the time oil budget preparation.The approved Village Budget for FY 2003-2004 will remain the management control document or which all personnel will follow on a day-to-day basis. ORDINANCE NO. 2003- AN ORDINANCE ESTABLISHING AUTHORIZING APPROPRIATIONS FOR THE VILLAGE OF BUFFALO GROVE FOR THE PERIOD MAY 1, 2003 THROUGH APRIL 30, 2004 WHEREAS, a public hearing was held by the President and Board of Trustees prior to the passage of this Appropriation Ordinance, on April 7, 2003; and WHEREAS, notice of said public hearing was published at least ten (10) days prior to said public hearing, that date being March 27, 2003, all in conformity with Section 5/8-2-9 of the Illinois Municipal Code, Chapter 65, llinois Compiled Statutes. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, that: SECTION 1. For the purposes of defraying all the necessary expenses and liabilities of the Village of Buffalo Grove for the fiscal year commencing May 1, 2003 and ending April 30, 2004, the following sums, or so much thereof as of law may be authorized, be and the same are hereby appropriated for the following municipal purposes, to wit: VILLAGE OF BUFFALO GROVE APPROPRIATION May 1, 2003-April 30, 2004 CORPORATE FUND APPROPRIATION Legislative Salaries-Elected Officials $ 33, 000 Salaries-Part-Time 300 Dues & Memberships 30,000 Professional Training 2,500 Telephone 1,000 Travel 1, 000 Subscriptions & Publications 100 Supplies-Office 400 Reception & Community Affairs 4,500 Plan Commission 3, 500 Blood Commission 250 Buffalo Grove Days 27,000 Other Boards & Commissions 23,000 Office Furniture & Equipment 750 Cable Television Programming 28,750 Consulting Fees-Other 9,000 Senior Citizen Taxi Cab Subsidies 1, 100 All Other Expenses 3,700 Total Appropriated Funds-Legislative $ 169,850 Office of Village Manager Salaries-Full-Time $ 566,000 Premium Pay-Longevity 3,400 Group Medical Insurance 57, 000 Professional Training 8, 600 Dues & Memberships 5,500 Telephone 5, 800 1 Travel 3, 000 Per Diem Allowance 1,750 Printing 4,700 Newsletter 48,000 Supplies-Office 2,700 Subscriptions & Publications 1,800 Unemployment Insurance 560 ICMA/RC Deferred Compensation 20, 000 Maintenance & Repairs-Dept Equipment 750 Gasoline 1,000 Maintenance & Repairs-Parts 300 Maintenance & Repairs-Labor 550 Overhead 800 Contractual Auto Services 150 Gffice Furniture & Equipment 13,000 Reserve for Capital Replacement 2, 900 Reserve for Computer Replacement 500 Operating Equipment-Department 2,000 All Other Expenses 5, 800 Total Appropriated Ptnds-Office of Village Manager $ 756, 560 Management Information Systems Salaries-Full-Time $ 216,000 Salaries-Seasonal 4, 500 Premium Pay-Longevity 800 Group Medical Insurance 34, 500 Professional Training 11, 500 Dues & Memberships 200 Telephone 6, 300 Travel 1, 700 Per Diem Allowance 400 Maintenance Contracts 41, 000 Subscriptions & Publications 400 Computer Services 30,000 Supplies-Office 350 Unemployment Insurance 240 Maintenance & Repairs-Dept Equipment 750 Office Furniture 1, 500 Office Equipment 19, 000 Reserve for Computer Replacement 36, 500 All Other Expenses $ 200 Total Appropriated rtmds-Management Information Services $ 405, 840 Finance and General Services Salaries-Full-Time $ 580, 000 Salaries-Overtime 15,250 Salaries-Part-Time 6,000 Premium Pay-Longevity 6,000 Group Medical Insurance 84,000 Professional Training 4,500 Dues & Memberships 3,200 Telephone 23,000 Postage 74,000 Travel 4, 000 Reception & Community Affairs 825 Per Diem Allowance 900 Maintenance Contracts 13,500 Printing 16,000 Audit Fees 34, 000 Equipment Rental 2, 500 2 Supplies-Office 18,500 Subscriptions & Publications 1, 600 Risk Management Pool 225, 000 Unemployment Insurance 800 Special Counsel 14, 000 Fire and Police Commission 12,000 ICMA/RC Deferred Compensation 7,700 Maintenance & Repairs-Dept Equipment 2,000 Office Furniture & Equipment 2,000 Operating Equipment-Department 2,000 Reserve for Computer Replacement 4,058 Consulting Fees-All Other 52, 000 IRMA Deductibles 1,000 All Other Expenses 2,000 Total Appropriated Funds-Finance and General Services $ 1,212, 333 Legal Services Retainer Fee $ 50,000 Prosecutor Fee 52,250 Attorney Fees 81,000 Recording Fees 1,000 Legal Notices 7,000 Litigation Fees 27,000 Special Counsel 18, 500 Legal Reimbursables 5,500 Messenger Fees 900 Total Appropriated Funds-Legal Services $ 243, 150 Fire Services Salaries-Full-Time $ 297,000 Salaries-Overtime 251, 000 Salaries-Part-Time 1,000 Special Duty Pay 5,500 Salaries-Sworn 4,500,000 Premium Pay-Longevity 44,200 Group Medical Insurance 720,000 Professional Training 40,000 Dues & Memberships 7, 000 Clothing Allowance 30,000 Safety Equipment 24,200 Telephone 29, 500 Tuition Reimbursements 8,700 Travel 8,000 Per Diem Allowance 2, 900 Maintenance Contracts 22, 000 Printing 5,000 Equipment Rental 17,000 Supplies-Office 10, 000 Supplies-All Other 28,000 Subscriptions & Publications 4,500 Unemployment Insurance 5,280 ICMA/RC Deferred Compensation 6,200 Small Equipment, Tools & Hardware 16,250 Maintenance & Repairs-Buildings & Facilities 5,250 Maintenance & Repairs-Dept Equipment 31, 500 Gasoline 4,000 Diesel Fuel 24, 000 Maintenance & Repairs-Parts 26,500 Maintenance & Repairs-Labor 55,000 Overhead 59,400 3 Body Work 6,800 Contractual Auto Services 23,000 Office Furniture & Equipment 2, 000 Operating Equipment-Department 71,000 Reserve for Capital Replacement 247, 300 Reserve for Computer Replacement 5, 100 Building/Public Ground Improvements 800 Northwest Central Dispatch 126, 000 IRMA Deductibles 7, 000 NWCH Administration Fees 11,500 All Other Expenses 38,000 Total Appropriated Funds-Fire Services $ 6, 827, 380 Police Services Salaries-Full-rime $ 593,000 Salaries-Overtime 464, 000 Salaries-Part-Time 359,000 Special Duty Pay 80,000 Salaries-Sworn 5, 085,000 Premium Pay-Longevity 46, 800 Group Medical Insurance 783,000 Professional Training 34, 500 Dues & Memberships 3, 000 Clothing Allowance 31,000 Uniform Maintenance 27,800 Recruit Uniforms 6, 500 Tuition Reimbursement 21, 000 Telephone 38, 750 Travel 4,500 Per Diem Allowance 2,000 Physical Fitness Equipment 500 Equipment Rental-Communications 5, 700 Printing-Patrol 100 Printing-F.O.S.G. 100 Printing-Staff 10,500 Supplies-Patrol/F.O.S.G. 12,000 Supplies-Communications/Records 17, 000 Supplies-O.C.O.P./Training 10,800 Supplies-Detention/CP-CR 6, 500 Subscriptions & Publications 1,750 Recruitment 2,500 Unemployment Insurance 7,000 ICMA/RC Deferred Compensation 3,800 Retainer Fee 400 Operating Equipment-Patrol/F.O.S.G. 2,750 Operating Equipment-Other 4,500 Operating Equipment-Records 1,400 Operating Equipment-Communications 1,000 Safety Equipment-Patrol/F.O.S.G. 6,000 Maintenance & Repairs-Department Equipment 100 Maintenance & Repairs-Radios 4, 500 Maintenance & Repairs-Mobile Data Terminals 9,000 Maintenance & Repairs-Patrol Equipment 8,000 Maintenance & Repairs-F.O.S.G. Equipment 700 Maintenance & Repairs-Staff Equipment 9,250 Gasoline 66, 000 Maintenance & Repairs-Parts 24,000 Maintenance & Repairs-Labor 64, 000 Overhead 74,000 Body Work 3, 000 4 Contractual Auto Services 13,500 Automobiles & Trucks 55,000 Office Equipment 26,000 Operating Equipment-Department 13,000 Operating Equipment-Pa'rol 0 Operating Equipment-Staff 750 Reserve for Capital Replacement 17, 450 Reserve for Computer Replacement 40,000 Vehicle Safety Equipment 0 Northwest Central Dispatch 305,000 Omni House 95,500 Illinois Criminal Justice Information Authority 19,000 Care of Prisoners 1,750 Animal Care 6,000 Commission on Accreditation 5,800 Northern Illinois Crime Lab 47,500 NIPAS 5,000 IRMA Deductibles 8,000 Consulting Services 35,000 Overweight Truck Enforcement 1,500 All Other Expenses 13,000 Total Appropriated Funds-Police Services $ 8, 645, 450 Building & Zoning Salaries-Full-Time $ 620,000 Salaries-Overtime 8, 300 Salaries-Part-Time 38,500 Premium Pay-Longevity 6,000 Group Medical Insurance 110,000 Professional Training 4,500 Dues & Memberships 1, 600 Clothing Allowance 1,700 Safety Equipment 200 Telephone 8,500 Travel 4,500 Reception & Community Affairs 800 Per Diem Allowance 2,000 Maintenance Contracts 46,000 Printing 2,800 Equipment Rental 150 Supplies-Office 4,000 Subscriptions & Publications 1,500 Unemployment Insurance 800 ICMA/RC Deferred Compensation 5,200 Small Equipment, Tools & Hardware 1, 100 Maintenance & Repairs-Dept Equipment 4,300 Maintenance & Repairs-Radios 700 Gasoline 4,250 Maintenance & Repairs-Parts 1,000 Maintenance & Repairs-Labor 4,700 Overhead 5,500 Contractual Auto Services 1,750 Office Furniture & Equipment 1,000 Operating Equipment-Department 400 Reserve for Capital Replacement 10,200 Reserve for Computer Replacement 2, 100 Consulting Fees-All Other 16,000 Exterminating Services 1,750 IRMA Deductibles 1,000 All Other Expenses 1,500 5 Total Appropriated Funds-Building 8 Zoning $ 924,300 Engineering Services Salaries-Full-Time $ 451, 000 Salaries-Overtime 800 Salaries-Part-Time 58, 000 Premium Pay-Longevity 5,400 Group Medical Insurance 74, 000 Professional Training 7, 550 Dues & Memberships 900 Clothing Allowance 400 Safety Equipment 625 Telephone 3,400 Travel 100 Per Diem Allowance 350 Computer Services 1,500 Printing 6,500 Supplies-Office 3,750 Supplies-All Othei• 2,250 Subscriptions & Publications 1, 100 Unemployment Insurance 480 ICMA/RC Deferred Compensation 5,200 Small Equipment, Tools & Hardware 800 Maintenance & Repairs-Dept Equipment 5,700 Maintenance & Repairs-Radios 350 Gasoline 2, 300 Maintenance & Repairs-Parts 800 Maintenance & Repairs-Labor 2, 000 Overhead 2,200 Contractual Auto Services 600 Office Furniture & Equipment 3, 500 Operating Equipment-Department 1,000 Reserve for Capital Replacement 7,700 Reserve for Computer Replacement 9, 900 Consulting Fees-Plan & Design 15, 000 All Other Expenses 250 Total Appropriated runds-Engineering Services $ 675, 405 Building Services/Street Lighting Salaries-Full-Time $ 281,000 Salaries-Overtime 6, 500 Salaries-Part-Time 100 Premium Pay-Longevity 3, 000 Group Medical Insurance 42,200 Professional Training 700 Dues & Memberships 450 Clothing Allowance 700 Uniform Rental 2,000 Safety Equipment 900 ICMA/RC Deferred Compensation 700 Telephone 2, 400 Maintenance Contracts 126, 000 Equipment Rental 900 Supplies-Office 450 Supplies-All Other 17, 000 Subscriptions & Publications 400 Unemployment Insurance 320 Electric-Facilities 1, 000 Gas-Facilities 25, 000 Small Equipment, Tools & Hardware 600 6 Electric-Street Lights 77,000 Gas-Street Lights 3,500 Maintenance & Repairs-Street Lights 172,000 Maintenance & Repairs-Buildings & Grounds 28,000 Maintenance & Repairs-Dept Equipment 800 Maintenance & Repairs-Radios 100 Gasoline 1,200 Diesel Fuel 1,500 Maintenance & Repairs-Parts 2,500 Maintenance & Repairs-Labor 4,700 Overhead 5,000 Contractual Auto Services 1,500 Operating Equipment-Department 1,000 Reserve for Capital Replacement 19, 600 Reserve for Computer Replacement 800 All Other Expenses 1,000 Total Appropriated Funds-Building Services/Street Lighting $ 832,520 Street Operations i Maintenance Salaries-Full-Time $ 570, 000 Salaries-Overtime 73,000 Salaries-Part-Time 100 Premium Pay-Longevity 7,000 Group Medical Insurance 90,000 Training 1,250 Dues & Memberships 400 Clothing Allowance 1, 600 Uniform Rental 4,000 Safety Equipment 900 ICMA/RC Deferred Compensation 1,400 Telephone 3,300 Maintenance Contracts 56, 000 Equipment Rental 1, 000 Supplies-Office 425 Supplies-All Other 6,000 Subscriptions & Publications 150 Unemployment Insurance 720 Snow & Ice Control Mix 123, 000 Traffic & Street Signs 68,000 Small Equipment, Tools & Hardware 2,000 Maintenance & Repairs-Sidewalks, Curbs & Bikepaths 267,000 Maintenance & Repairs-Storm Sewers 5,500 Maintenance & Repairs-Streets & Highways 57,500 Maintenance & Repairs-Dept Equipment 9,000 Maintenance & Repairs-Radios 1,000 Gasoline 250 Diesel Fuel 12,500 Maintenance & Repairs-Parts 13,000 Maintenance & Repairs-Labor 33,750 Lubricants 1,000 Overhead 39,000 Contractual Auto Services 7,000 Reserve for Capital Replacement 120,300 Reserve for Computer Replacement 1,530 Building Improvements 57,000 Sidewalk & Bikepath .Construction 100 IRMA Deductibles 3,000 All Other Expenses 500 Total Appropriated Funds-street Operations $ 1, 639, 175 7 Public Works Management & Administration Salaries-Full-Time $ 187,000 Salaries-Overtime 400 Salaries-Part-Time 62,000 Premium Pay-Longevity 3,800 Group Medical Insurance 50,700 Professional Training 4,200 Dues & Memberships 3, 400 Clothing Allowance 300 Safety Equipment 425 Telephone 3,200 Travel 350 Supplies-Office 6,000 Subscriptions & Publications 1, 700 Unemployment Insurance 480 ICMA/RC Deferred Compensation 5,700 Maintenance & Repairs-Dept Equipment 4,000 Gasoline 1,500 Maintenance & Repairs-Parts 300 Maintenance & Repairs-Labor 1, 500 Overhead 1,700 Contractual Auto Services 200 Office Furniture & Equipment 14,500 Reserve for Computer Replacement 5,000 All Other Expenses 500 Total Appropriated Funds-Public Works Management $ 354, 405 6 Administration Forestry/Parkway/Landscape Maintenance Salaries-Full-Time $ 576,000 Salaries-Overtime 4, 000 Salaries-Part-Time 35,000 Premium Pay-Longevity 4, 400 Group Medical Insurance 104,000 Professional Training 1, 600 Dues & Memberships 900 Clothing Allowance 2,000 Uniform Rental 4,250 Safety Equipment 900 ICMA/RC Deferred Compensation 1,300 Telephone 3, 400 Maintenance Contracts 8,000 Equipment Rental 1,000 Supplies-Office 425 Supplies-All Other 5,500 Unemployment Insurance 800 Chemicals & Fertilizers 4, 900 Small Equipment, Tools & Hardware 650 Maintenance & Repairs-Parkway Trees 22,000 Maintenance & Repairs-Dept Equipment 650 Maintenance & Repairs-Radios 650 Gasoline 1, 600 Diesel Fuel 11,000 Maintenance & Repairs-Parts 13,000 Maintenance & Repairs-Labor 24,500 Lubricants 650 Overhead 27,250 Contractual Auto Services 3, 500 Office Furniture 500 Operating Equipment-Department 3, 000 8 Reserve for Capital Replacement 60,605 Reserve for Computer Replacement 900 All Other Expenses 1,000 Total Appropriated Funds-Forestry/Parkway/Landscape $ 929,830 Maintenance Emergency Services i Disaster Agency Salaries-Part-Time $ 33,500 Professional Training 2,500 Dues & Memberships 250 Telephone 3,000 Computer Services 100 Supplies-Office 150 Sltbscriptions & Publications 450 Maintenance & Repairs-Dept Equipment 1,750 Maintenance & Repairs-Radios 100 Gasoline 300 Maintenance & Repairs-Parts 300 Maintenance & Repairs-Labor 1,300 Overhead 1,050 Contractual Services 125 Operating Equipment-Department 6,500 Reserve for Capital Replacement 100 Reserve for Computer Replacement 1,500 All Other Expenses 1, 600 Total Appropriated Funds-Emergency Services & Disaster $ 54,575 Agency Transfer Non-Operating Transfer to Debt Service Fund $ 540,000 Transfer to IMRF Fund 30,000 Transfer to Capital Projects Fund 668,830 Transfer to Motor Fuel Tax Fund 250, 000 Transfer to Arboretum Golf Course Fund 110,000 Transfer to Refuse Service Fund 40,000 Transfer to Buffalo Grove Golf Club 0 All Other Expenses 0 Total Appropriated Funds-Transfer Non-Operating $ 1, 638,830 Total Appropriated Funds-Corporate Fund $25,309, 603 WATER1iORZCS i SZVZRA= FUND Water Operating Salaries-Full-Time $ 452,000 Salaries-Overtime 27,800 Salaries-Part-Time 17,500 Premium Pay-Longevity 3, 800 Group Medical Insurance 78,500 Professional Training 1,700 Dues & Memberships 425 Clothing Allowance 1,850 Uniform Rental 3,800 Safety Equipment 7, 100 ICMA/RC Deferred Compensation 725 Telephone 9,500 Maintenance Contracts 11,000 Printing 8,500 Equipment Rental 1,000 Supplies-Office 425 9 Supplies-All Other 2,700 Risk Management Pool 95, 000 Unemployment Insurance 640 Employer's Contributions-Pension 72,000 Electric-Water & Sewer 150,000 Gas-Water & Sewer 3,000 Water Sample Analysis 10,000 Water Meters 35,000 Chemicals & Fertilizers 7,000 Small Equipment, Tools & Hardware 1, 600 Maintenance & Repairs-Well Equipment 10,000 Maintenance & Repairs-Mains & Services 7,000 Maintenance & Repairs-Water Meters 11,500 Maintenance & Repairs-Reservoirs 7, 000 Maintenance & Repairs-Hydrants & Valves 11,000 Maintenance & Repairs-Pumping Stations 2,000 Maintenance & Repairs-Department Equipment 1,500 Maintenance & Repairs-Radios 450 Gasoline 3,750 Diesel Fuel 5, 150 Maintenance & Repairs-Parts 7,000 Maintenance & Repairs-Labor 12,500 Lubricants 1,000 Overhead 14,000 Contractual Auto Services 2,500 Operating Equipment-Department 1,000 Reserve for Capital Replacement 64, 800 Reserve for Computer Replacement 1,800 Reserve for Well Improvements 6,000 System Improvements 90,000 Recapture Payments 0 Transfer to Corporate Fund 557,000 Transfer to Debt Service Fund 88, 660 IRMA Deductibles 2,000 Northwest Water Commission 2,000, 000 All Other Expenses 300 Total Appropriated Funds-Water Operating $ 3, 910, 475 Seger Operating Salaries-Full-Time $ 207,000 Salaries-Overtime 15, 600 Salaries-Part-Time 100 Premium Pay-Longevity 1, 000 Group Medical Insurance 19,250 Professional Training 700 Clothing Allowance 525 Uniform Rental 1,400 Safety Equipment 8,200 ICMA/RC Deferred Compensation 300 Telephone 13,750 Maintenance Contracts 7,000 Equipment Rental 9,000 Subscriptions & Publications 4,750 Supplies-Office 400 Supplies-All Other 3,750 Risk Management Pool.. 30, 000 Unemployment Insurance 240 Employer's Contributions-Pension 32,500 Electric-Water & Sewer 45,000 Lake County Sewer Tap-on Fees 70,000 10 Lake County Treatment Fee 2,270,000 Small Equipment, Tools & Hardware 1,000 Maintenance & Repairs-Storm & Sanitary Sewers 2,500 Maintenance & Repairs-Lift Stations 9,000 Maintenance & Repairs-Department Equipment 7,000 Maintenance & Repairs-Radios 250 Gasoline 900 Diesel Fuel 4, 800 Maintenance & Repairs-Parts 3,500 Maintenance & Repairs-Labor 8,000 Lubricants 300 Overhead 9,000 Contractual Auto Services 1,750 Operating Ernupment-Department 1,000 Reserve for Capical Replacement 40,000 System Improvements 75,000 IRMA Deductibles 1,000 All Other Expenses 300 Total Appropriated Funds-Seaver Operating $ 2, 905,765 Total Appropriated Funds-Waterworks & Sewerage Fund $ 6,816,240 ILLINOIS MUNICIPAL RETIREMENT FUND Employers Contribution-FICA $ 390,000 Employers Contribution-Medicare 274,000 Employers Contribution-IMRF 327,000 Total Appropriated Funds-Illinois Municipal Retirement Fund $ 991,000 PARKING LOT FUND Salaries-Full Time $ 0 Salaries- Part-Time 6,500 Employer's Contribution-FICA 425 Employer's Contribution-Medicare 100 Telephone 400 Maintenance Contracts 10,000 Supplies-All Other 1,500 Traffic & Street Signs 1,000 Chemicals & Fertilizers 5,000 Electric-Parking Lot 10,000 Facilities-Gas 1,000 Maintenance & Repairs-Parking Lot 21,000 Maintenance & Repairs-Parking Lot Lights 3,500 Maintenance & Repairs-Buildings & Facilities 8,000 Maintenance & Repairs-Parkway Trees 1,500 Lease Payments 60,000 Pace Parking Lot Fees 17,500 All Other Expenses $ 500 Total Appropriated Funds-Parking Lot Fund $ 147, 925 MOTOR FUEL TAR FUND Street Maintenance & Reconstruction $ 1,840,000 Total Appropriated Funds-Motor Fuel Tax Fund $ 1, 840,000 CAPITAL PROJECTS FUND-FACILITIES DEVELOPMENT Building/Public Ground Improvements $ 2,000 Municipal Parking Facility Maintenance 145,000 BG/Wheeling/Rotary Bkepath 47,200 Arboretum Facilities Construction 280,000 Facilities Security Improvements $ 180,000 Total Appropriated Funds-Capital Projects Fund-Facilities $ 654,200 Development 11 CAPITAL PROJECTS FUND-CONTRACTUAL STREET MAINTENANCE Transfer to Debt Service Fund $ 1,000 Dundee Road Lighting Improvement 165, 000 Port Clinton Road/Prairie Road Intersection Improvement 1,200,000 Deerfield Pkwy Street Improvement 450,000 Illinois Route 22 Street Improvement $ 1,450,000 Total Appropriated Funds-Capital Projects Fund-Contractual $ 3,266,000 Street Maintenance CONTRACTUAL STREET MAINTENANCE DEBT SERVICE FUND Principal Payments-G.O. Bonds $ 50,000 Interest Payments-G.O. Bonds 5,000 Total Appropriated Funds--Contractual street Maintenance $ 55, 000 Debt service Fund SPECIAL SERVICE AREA DEBT SERVICE FUND Interest Payments-G.O. Bonds $ 1,495,000 Principal Payments-G.O. Bonds 250,000 Fiscal Agents Fees 5, 000 Total Appropriated Funds-special service Area Debt Service Fund $ 1,750,000 FACILITIES DEVELOPMENT DEBT SERVICE FUND Principal Payments-G.O. Bonds $ 660,000 Interest Payments-G.O. Bonds 550,000 Fiscal Agents Fees 6, 500 Total Appropriated Funds-Facilities Development Debt $ 1,216,500 Service Fund TAR INCREMENT FINANCING AREA DEBT SERVICE FUND Interest Payments-T.I.F. Revenue Bonds $ 250, 000 Principal Payments-T.I.F. Revenue Bonds 635,000 Principal Payments-T.I.F. Bonds-Advance Call 720,000 Fiscal Agents Fees 10,000 Total Appropriated Funds-Tax Increment Financing Area $ 1, 615,000 Debt service Fund POLICE PENSION FUND Transfer to Reserve for Future Obligations $ 1,516,400 All Other Expenses 29, 000 Pension Fund Obligations-Police 800,000 Total Appropriated Funds-Police Pension Fund $ 2,345, 400 FIRE PENSION FUND Transfer to Reserve for Future Obligations $ 1, 625,000 All Other Expenses 25,000 Pension Fund Obligations-Fire 115,000 Total Appropriated Funds-Fire Pension Fund $ 1,765,000 CENTRAL GARAGE FUND Salaries-Full-Time $ 342,500 Salaries-Overtime 5,750 Premium Pay-Longevity 2,400 Group Medical Insurance 49, 000 Professional Training 900 Dues & Memberships 275 Clothing Allowance 950 Uniform Rental 3,000 Safety Equipment 700 Telephone 3,250 12 Travel 50 Maintenance Contracts 9,000 Equipment Rental 550 Printing 100 Supplies-Office 450 Supplies-All Other 7,750 Subscriptions & Publications 2,600 Unemployment Insurance 400 Small Equipment, Tools & Hardware 1,100 Maintenance & Repairs-Dept Equipment 700 Maintenance & Repairs-Radios 100 Gasoline 90,000 Diesel Fuel 64,000 Maintenance & Repairs-Parts 96,000 Maintenance & Repairs-Labor 2,000 Lubricants 6,400 Contractual Auto Services 45,000 Operating Equipment-Department 1,000 Reserve for Capita' Replacement 3E5,000 IRMA Deductible Reimbursement 2,000 All Other Expenses 250 Total Appropriated Funds-Central Garage Fund $ 1,103, 175 CORPORATE pVR80SE BOND PRINCIPAL AND INTEREST Principal Payments-G.O. Bonds 325,000 Interest Payments-G.O. Bonds 100,000 Total Appropriated Funds-Corporate Purpose Bond Principal $ 425,000 and Interest REFUSE SERVICE FUND Transfer to SWANCC $ 1,000,000 Total Appropriated Funds-Refuse Service Fund $ 11000,000 TOTAL APPROPRIATED FUNDS Corporate Fund $25,309, 603 Waterworks and Sewerage Fund 6,816,240 Illinois Municipal Retirement Fund 991,000 Parking Lot Fund 147,925 Motor Fuel Tax Fund 1,840,000 Capital Projects Fund-Facilities Development 654,200 Capital Projects Fund-Contractual Street Maintenance 3,266,000 Contractual Street Maintenance Debt Service Fund 55,000 Special Service Area Debt Service Fund 1,750,000 Facilities Development Debt Service Fund 1,216,500 Tax Increment Financing Area Debt Service Fund 1,615,000 Police Pension Fund 2,345,400 Fire Pension Fund 1,765,000 Central Garage Fund 1,103,175 Corporate Purpose Bond Principal and Interest 425,000 Refuse Service Fund 1,000,000 Grand Total Appropriations $50,300,043 The aforementioned appropriated sums for the Corporate Fund, Illinois Municipal Retirement Fund, Parking Lot Fund, Motor Fuel Tax Fund, Capital Project Funds, Debt Service Funds, Police Pension Fund, Fire Pension Fund and Central Garage Fund are hereby appropriated from general property taxes, other local, state- shared and Home Rule taxes, licenses and permits, intergovernmental revenue, operating transfers, investment income and other miscellaneous revenues, fees and charges along with the proceeds of debt issued by the Village for general corporate and other purposes as provided for by statute and ordinance. 13 The aforementioned appropriated sums for the Waterworks and Sewerage Fund, along with the Revenue Bond reserve account groups are hereby appropriated from receipts from the sale of water and sewer service, debt service fees, sales of water meters, connection fees, operating transfers, general property taxes, interest income and other revenues and fees of the Fund as provided by the Waterworks and Sewerage Refunding Revenue Bond Ordinances, Corporate Purpose General Obligation Bond Ordinances and the Ordinance (as amended from time-to- time) Providing for the Regulation and Operations of the Combined Waterworks and Sewerage System. SECTION 2. Any unexpended balance of any items of any appropriation by this Ordinance may be expended in making up any insufficiency in any other item of appropriation made by this Ordinance. SECTION 3. If any item of portion of this Ordinance is for any reason held invalid, such decision shall not effect the validity of the remaining portion(s) of such item or the remaining portion(s) of this Ordinance. SECTION 4. This Ordinance shall be in full force and effect from and after its passage, approval and publication as provided for by law. This Ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: ,2003.APPROVED: ,2003. APPROVED: Village President ATTEST: Village Clerk 14 Board Agenda Item Submittal XI-A Requested By: Ghida Neukirch Entered By: Ghida Neukirch Agenda Item Title: Ordinance 2003- An Ordinance Amending Chapter 5.10 Arts and Crafts Vendor Fee,of the Village of Buffalo Grove Municipal Code. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 04/02/2003 04/07/2003 � Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. It is recommended that the Arts& Crafts Vendor Fee Ordinance be modified as detailed below. The Arts and Crafts Vendor Fee does not apply to those agencies or institutions listed in A and B below; and the following is proposed as an addition, C. Buffalo Grove Days. 5.10.040 Arts and Crafts Vendor Fee. The fee for a license to engage in the business of an Arts and Crafts Vendor shall be Twenty Dollars ($20) for six days or fewer; Fifty Dollars ($50) per week; seventy-five ($75) per month; and One Hundred Fifty Dollars ($150) per year. The fee shall not apply to the following: A. Governmental or public agencies or institutions; B. Religious, educational and charitable institutions, societies or organizations; C, Buffalo Grove Days, Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Ij ArtsCraftsVendorBG Days3-18-0 Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: ORDINANCE 2003— AN ORDINANCE AMENDING CHAPTER 5.10.040, ARTS AND CRAFTS VENDOR FEE, OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE WHEREAS, the Village of Buffalo Grove ("Village") is a home-rule municipality in accordance with the constitution of the State of Illinois of 1970; and WHEREAS, it is in the best interest of the Village that the application and fee adopted as part of this Chapter shall not apply to Buffalo Grove Days. NOW, THEREFORE, BE IT ORDAINED by the President and Board of Trustees of the Village of Buffalo Grove, Cook and Lake Counties, Illinois as follows: Section 1: Section 5.10.040, Arts and Crafts Vendor Fees, of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows 5.10.040 Arts and Crafts Vendor Fee. The fee for a license to engage in the business of an Arts and Crafts Vendor shall be Twenty Dollars ($20) for six days or fewer; Fifty Dollars ($50) per week; seventy-five ($75) per month; and One Hundred Fifty Dollars ($150) per year. The fee shall not apply to the following: A. Governmental or public agencies or institutions; B. Religious, educational and charitable institutions, societies or organizations; C. Buffalo Grove Days. Section 2. Effective Date. This ordinance shall be in full force and effect upon its passage, approval and publication in pamphlet form. This Ordinance shall be codified. AYES: NAYS: ABSENT: ABSTAI N: PASSED: APPROVED: PUBLISHED: : Village President ATTEST: Village Clerk Neuk3-18-03 Board Agenda Item Submittal XI-B Requested By: William H Brimm Entered By: William H Brimm Agenda Item Title: Resolution No.2003- A Resolution Adopting the Village of Buffalo Grove Policy and Practice Relative to Debt. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: Consent Agenda 03/21/2003 04/07/2003 0 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. During the most recent credit review conducted by both Moody's Investors Service as well as Standard & Poor's Corporation, staff was asked if the Village had considered in the past the adoption of a Debt Policy as a guide to the overall management of debt incurred or planned in the future. Such a policy,which is also considered a management tool,is both a best practices guide of the International City Management Association as well as a recommended practice of the Government Finance Officers Association. Overall,the adoption and use of such a policy is considered a positive statement in terms of fiscal commitment by both an elected board as well as staff. The attached policy has been adopted to reflect and codify both current practice as well as the management of debt service. We would recommend adoption for inclusion as part of the management practices and policies of the Village. Over the next several months,additional initiatives such as this policy may be brought forward for consideration. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files a debtpol.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: RESOLUTION NO.2003- A RESOLUTION ADOPTING THE VILLAGE OF BUFFALO GROVE POLICY AND PRACTICE RELATIVE TO DEBT WHEREAS,the Village of Buffalo Grove is a public agency responsible for the efficient and effective use of debt to provide financing for capital development and improvement purposes;and WHEREAS,the issuance of debt the Village will also be used from time to time to provide for the efficient and cost effective refunding of existing debt,as appropriate;and WHEREAS,the development and adoption of policies and practices on matters of public finance serve as a guide and directive to the fiscal affairs of the Village of Buffalo Grove. NOW,THEREFORE,BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE,COOK AND LAKE COUNTIES,ILLINOIS that: Section 1. The Village of Buffalo Grove Debt Policy dated Mare 21, 2003 is hereby adopted as a guide on how the Village shall manage the issuance and repayment of any and all debt sold from time to time. Section 2. The Village's Director of Finance and General Services is responsible for the management of this Policy as well as for any and all reporting required to support the intent of said Policy. This Policy shall be effective with the adoption of this Resolution and as it is amended from time-to-time. AYES: NAYES: ABSENT: ADOPTED: ,2003. APPROVED: 12003. Village President ATTEST: Village Clerk VILLAGE OF BUFFALO GROVE DEBT POLICY A debt policy is a formal document governing when,how,for what purposes,and to what extent debt may be issued. A sound debt policy will provide benefit and guidance to the Village of Buffalo Grove not only as to how it manages the repayment of outstanding debt but can serve to manage the Capital Improvement Plan adopted annually. Debt policy can: • Help avoid common pitfalls of debt issuance and management. • Promote long-term financial stability,including managing tax levies. • Send a message regarding fiscal responsibility to the community. • Assist in not only maintaining but improving bond ratings. • Enhances regulatory compliance matters. • Assures that borrowing is done at the lowest cost to the community. An effective debt policy should be firm in intent but not onerous to the extent that flexibility in approach toward use and design of debt becomes difficult. Elements should include,but not be limited to,the purposes for which debt may or may not be used, the limitations of debt, and the standards for debt issuance. The following represent elements of the debt policy for the Village of Buffalo Grove. • Long-term debt will not be used to finance currant operations or to capitalize operating expenses. The capitalization of expenses,which represents a shift of operating costs onto long-tam debt, should be a practice that is expressly prohibited. To fiuther support this policy, the highest priority for the issuance of long-tam debt will be to further the Village's Capital Improvement Plan. In terms of this and other policy statements, long-term debt will be bonded indebtedness whose maturity is at least ten years from the date of original issue. • Long-term debt will be used only for capital projects that cannot be financed from current revenue sources. Where capital improvements or acquisitions are financed through the issuance of debt, such debt will be retired in a period not to exceed the expected life of the improvement or acquisition. • The Village will also issue long-term debt for refunding of other outstanding debt for the purpose of interest rate savings. As a guide,the minimum net present value savings shall be three percent(3%)of the par value of the proposed new bonds to be issued. However,circumstances may occur where a refunding may be advantageous with net present value savings of less than 3%. In those cases,approval of the President and Board of Trustees will be required in order to proceed. • The Village will use only level or declining debt repayment schedules, avoiding back-loaded or balloon repayment schedules or variable-rate debt. This is to avoid fluctuations in debt service requirements as well as fluctuations in tax levy rates. Only in those circumstances where it is to the Village's advantage will debt service be scheduled on a non-even repayment basis. Level or declining repayment schedules incur less interest cost while the use of delayed or balloon schedules incur greater interest cost. Lastly, the use of variable-rate debt requires dependence upon some external measure and indices and may be considered a form of speculation. • A policy of full disclosure will be followed in all financial reports, official statements and as part of any mandatory continuing disclosure undertaking. Information required to be distributed,by law,to any Nationally Recognized Municipal Securities Information Repository(NRMSIR)shall follow guidelines set forth from time to time, including any required Material Events Disclosure as interpreted under the Securities Exchange Act of 1934,as amended. Lastly,the Village will use generally accepted accounting principles in the preparation of all financial statements used in complying with disclosure requirements. All financial statements will be audited annually by an independent,certified public accounting firm. • Municipalities of less than 500,000,unless they are a home rule unit,are limited in the amount of indebtedness they can incur at any one time to no more than 8.625% of assessed and equalized valuation. However, as a policy planning target,the Village shall endeavor to have no more indebtedness outstanding at any one time in an amount greater than four percent(4%)of assessed and equalized valuation. In the event of an extraordinary situation as determined by the President and Board of Trustees,the Village may have outstanding debt in an amount exceeding 4%of its assessed evaluation. • Overall,the Village will repay any indebtedness incurred in the shortest possible time without creating undue hardship for tax or ratepayers. • Capital improvement or refunding indebtedness will be funded with General Obligation Bonds unless there are other, more appropriate,means of financing. Such alternative financing might include,but not be limited to, revenue bonds,special service area bonds,tax increment allocation revenue bonds and special assessments. • Indebtedness to be issued by the Village will be offered through the competitive bidding process except as expressly approved by the President and Board of Trustees. If it is proposed that debt not be issued through competitive bidding, such request will state the compelling reasons why the competitive bidding process is not deemed suitable for the particular issuance of debt. Competitive bidding can reduce interest cost, avoids questions of unfairness and favoritism in the underwriting selection process and should validate the ultimate price paid for debt. • Any consultants providing advice and counsel for any issuance of Village debt, as well as broker/dealers acquiring Village debt, shall be independent. Financial advisors, bond counsel and any broker/dealer for any issuance of debt shall each be separate entities having no relationship with each other. This is intended to prevent any conflict of interest, incorporating within the Policy the requirements of Municipal Securities Rulemaking Board Rule G-23, which permits financial advisor/underwriter relationships if such relationships are disclosed to the Village as issuer. • Any financial advisor and bond counsel shall provide full and continuing disclosure to the Village of any relationship or agreement,formal or informal,that may be in conflict with the best interests of the Village. The financial advisor and bond counsel shall further be prohibited from engaging in such relationships or agreements without the express prior consent of the Village. Any potential for conflict of interest, where it may exist,should be expressly recognized by all consultants. While the Village intends to match its borrowing needs with those identified within the approved Capital Improvement Plan or in some cases,the refunding of outstanding debt at a lower net interest cost, with long-term debt, there may be instances with other debt may be advantageous to issue. Additionally, there may be a need to employ what will be defined as interim debt. The following policies are applicable to the issuance of either short- term or interim debt: • Short-term debt shall be considered indebtedness issued for a term of 10-years or less. The use of such debt, with the exception of current debt refunding,shall be intended to provide financing for municipal needs such as purchasing/replacing fleet equipment, renovation or reconstruction of capital assets, purchases of specialized types of equipment, or to acquire communications or data systems/equipment. Each proposal for short-team financing shall be evaluated on a case by case basis with final approval granted by the President and Board of Trustees. • Interim debt shall be considered indebtedness issued for a tam of less than 5-years. Such borrowing may be utilized for the temporary fimding of operational cash flow deficits pending receipt of anticipated revenues or for interim capital financing needs;an internal borrowing for operational or capital acquisition would qualify as interim debt. Repayment will occur over a period not to exceed the useful life of the underlying asset but in any case,no longer than 5-years,although the period could vary depending on the nature of the asset financed. In terms of internal borrowing for purposes other than capital acquisition,the term will be no greater than 5-years. Policy on Revenue Based Debt: The Village may find it advantageous to issue revenue based debt to fund enterprise capital financing needs. Should such indebtedness be required,the following standards shall apply: • An annual rate and fee review will be conducted as part of the fiscal year budget process to ensure that predictable and affordable charges for services are in effect. • The Village will maintain rates and fees necessary to conform to bond coverage requirements that may be required • The primary option for any enterprise financing, and to also serve as a modeling tool for future rate and fee requirements,shall be debt with a maximum maturity of 20-years. Village Board Authorizations: All long, short and interim term borrowing shall require approval of the President and Board of Trustees prior to authorization. Alternative Financing: The Village will issue alternate type of indebtedness such as,but not limited to, Special Service Area Bonds or Tax Increment Allocation Revenue Bonds when beneficial to an identified development strategy approved by the President and Board of Trustees. Such indebtedness shall be considered limited obligations of the Village secured by special taxes authorized by statute or in the case of TIF, by incremental property and sales taxes. The Village will not use its full faith and credit to secure any alternative financing. Further, should the Village issue alternative type debt, it shall take any and all reasonable steps to confirm the financial feasibility of any projects and the financial solvency of the and user(s). Further, all precautions will be taken to ensure that a true public purpose and financial viability exists for all such projects funded. Other Agency Financing: Through intergovernmental agreement,the Village may be obligated for a portion of debt issued by an associated public agency such as the Solid Waste Agency of Northern Cook County or Northwest Water Commission. Depending upon the nature of the obligation,disclosure will be noted within the Village's Comprehensive Annual Financial Report following generally accepted accounting principles. If the nature of an external financing requires disclosure within the financial statements of the Village, such indebtedness obligations will be properly accounted for and disclosed. Bond Covenants and]Laws: The Village shall comply at all times with all covenants and requirements of bond ordinances as well as supplemental transcript documents as well as State and Federal laws authorizing and governing the issuance and administration of debt obligations. Debt Policy and Rating Agencies: Underwriting and municipal credit rating institutions base their evaluation of the Village upon its ability to ensure that new debt is incurred in a prudent manner, so as to maximize the credit worthiness of the Village. This is important if the Village is to upgrade its present bond rating,and in extreme conditions,maintain its current rating. Rating agencies have advised that one of the major criteria used in evaluating credit worthiness is whether a local jurisdiction has an objective but flexible debt policy which serves as a guideline for making decisions about how much new debt to incur or have outstanding at any one time. Generally, rating agencies will view, as positive, criteria that are conservative. A local government should only borrow what it can afford and retire principal in a timely and aggressive manner. Dated March 21,2003 Board Agenda Item Submittal XI-C Requested By: Arthur Malinowski Entered By: Arthur Malinowski Agenda Item Title: Resolution 2003- A Resolution authorizing the Village of Buffalo Grove to sponsor the Northwest Water Commission for membership in the Intergovernmental Risk Management Agency(IRMA). Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: Consent Agenda 03/31/2003 04/07/2003 0 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Attached please find a Resolution for review and consideration by the President and Board of Trustees that authorizes the Village of Buffalo Grove to sponsor the Northwest Water Commission (Commission) for membership in the Intergovernmental Risk Management Agency (IRMA). The by-laws of IRMA require that a municipal member of IRMA, with an affiliation to the special district, such as the Commission, sponsor the special district's membership. As an IRMA member that purchases water from the Commission, the Village of Buffalo Grove will receive a reduction in our contribution payment to IRMA in the amount of $15,116 should the Commission join IRMA. IRMA has approved the Commissions membership in IRMA. Approval of the Resolution is recommended. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files NWC IRMA Resolutionp ems. NWC IRMA Letter.pd Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: RESOLUTION NO. 2003 - A RESOLUTION AUTHORIZING THE VILLAGE OF BUFFALO GROVE TO SPONSOR THE NORTHWEST WATER COMMISSION FOR MEMBERSHIP IN THE INTERGOVERNMENTAL RISK MANAGEMENT AGENCY(IRMA) WHEREAS, the Village of Buffalo Grove receives substantial services provided by the Northwest Water Commission; and WHEREAS, the Village of Buffalo Grove has recommended to the corporate authorities of Village of Buffalo Grove that the Northwest Water Commission become a member of the INTERGOVERNMENTAL RISK MANAGEMENT AGENCY(IRMA); and WHEREAS, the Northwest Water Commission upon formal application for membership has been accepted by IRMA as a member provided that the Northwest Water Commission is sponsored by an IRMA member; and WHEREAS, the Village of Buffalo Grove being a member of IRMA intends to sponsor the Northwest Water Commission as a member; and WHEREAS, as evidence of the sponsorship, said Village of Buffalo Grove is about to execute and deliver to IRMA this sponsorship resolution. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES FOR THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, AN ILLINOIS MUNICIPAL CORPORATION, AS FOLLOWS: SECTION 1: The foregoing recitals are adopted as part of this Resolution. SECTION 2: The Village of Buffalo Grove shall sponsor the Northwest Water Commission for IRMA Special Governmental Service District Membership. SECTION 3: The Village President and the Village Clerk are authorized to execute this Resolution and deliver a certified copy to the Northwest Water Commission for further delivery to IRMA. AYES: NAYS: ABSENT: PASSED: , 2003. APPROVED: , 2003. Approved: Village President Attest: Village Clerk %gATER NORTHWEST WATER COMMISSION COMMISSION MEMBERS 1525 North Wolf Road Villages of: Des Plaines, Illinois 60016-1181 Arlington Heights TEL 847-635-0777 Buffalo Grove FAX 847-635-9244 Palatine Wheeling 4r'�isr+eo March 26, 2003 Mr. William R. Balling Village Manager Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL. 60089 Dear Mr. Balling: The Northwest Water Commission is investigating the possibility of joining the Intergovernmental Risk Management Agency (IRMA) . We are doing this as a means of reducing insurance expenses associated with our business operations while maintaining responsible levels of coverage. As Buffalo Grove is already a member of IRMA, you are fully aware of the benefits that risk management pools provide. The Commission' s membership in IRMA would be a very positive move for us not only in terms of total cost, but also in the value :of loss control services received. In order for the Commission to join IRMA, IRMA by-laws require that a municipal member of IRMA sponsor all special districts, such as the Commission. To this end, the Northwest Water Commission respectfully requests that the Village of Buffalo Grove sponsor the Commission and its application for membership in IRMA by passing a resolution supporting our membership. Should you have any questions, please contact me at the Commission (847-635-0777) . Sincerely, PQe' ohn . DuRocher Executive Director We use recycled paper Board Agenda Item Submittal XI-D Requested By: Raymond O Rigsby Entered By: Raymond O Rigsby Agenda Item Title: Resolution 2003- For participation in State of Illinois Federal Surplus Property Program Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 04/02/2003 04/07/2003 0 Consent Agenda PW Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. In accordance with the Federal Property Management Regulation FSS P4025.4 Chapter 2 Paragraph 8.K and the Illinois State Plan of Operation, the Illinois State Agency for Federal Surplus Property is required to update our eligibility record to ensure continuing eligibility through the Federal Assistance Program. In order for us to maintain our status as an eligible donee of Federal Surplus Property, we must submit a resolution and application. Attached is a Resolution for consideration and approval by the Village President and Board of Trustees, to authorize staff to submit the necessary documentation required to participate in the Federal Surplus Property Program. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files fedsupre.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: WILLIAM R. BALLING FROM: Raymond O. Rigsby DATE: March 25, 2003 SUBJECT: FEDERAL SURPLUS PROPERTY Bill, in accordance with the Federal Property Management Regulation FSS P4025.4 Chapter 2 Paragraph 8.K and the Illinois State Plan of Operation, the Illinois State Agency for Federal Surplus Property is required to update our eligibility record to ensure continuing eligibility through the Federal Assistance Program. In order for us to maintain our status as an eligible donee of Federal Surplus Property, we must submit a resolution and application. Attached is a Resolution for consideration and approval by the Village President and Board of Trustees, to authorize staff to submit the necessary documentation required to participate in the Federal Surplus Property Program. If you have any questions, please let me know. Raymond O. Rigsby ... ueeeeee uo w✓sn. a rtalf'N RNRo Rauwiuirtmarmavtitiwrks.�Al wwNn.!aGr fkoR6 ranrzdd rraaw wrwwuurtm,,evtA rxwe.!r r rma. RESOLUTION NO.2003— A RESOLUTION FOR:PARTICIPATION IN STATE OF ILLINOIS FEDERAL SURPLUS PROPERTY WHEREAS,the Village of Buffalo Grove has limited fiscal resources available for the procurement of heavy-duty construction equipment, vehicles commodities, and other property; and WHEREAS,the State of Illinios' Federal Surplus Property Program offers a variety of surplus property at approximately 5-25 percent of the acquisition value, effectively reducing program costs by acquiring items that have been used to their life expectancy or property that must be replaced for safety or economic reasons; and WHEREAS,the Village of Buffalo Grove agrees to the following terms and conditions; to use the surplus property only in the official program which it represents; and upon receipt, agrees to place the surplus property into use within one year; and it agrees that the property shall be used for a period of one year(certain items, eighteen months);that it agrees it will not sell, loan, trade or tear down the property without written consent from the State of Illinois; and WHEREAS, the Village of Buffalo Grove understand that surplus property must be used in an authorized program and that personal use or non-use of surplus property is not allowed; NOW,THEREFORE,BE IT RESOLVED by the President and Board of Trustees of the Village of Buffalo Grove, Lake and Cook Counties, Illinois do hereby consent and decree that the Village of Buffalo Grove is authorized to participate in the State of Illinois Federal Surplus Property Program. AYES: NAYES: ABSENT: PASSED: , 2003 APPROVED: 12003 APPROVED: Village:President ATTEST: Village Clerk Board Agenda Item Submittal XI-E Requested By: Raymond O Rigsby Entered By: Raymond O Rigsby Agenda Item Title: Authorization to Participate in State of Illinois Joint Purchase Road Salt for Winter 2003-04 Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 03/25/2003 04/07/2003 � Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $99,000 Additional Notes regarding Expenditures: Requesting participation with the State of Illinois through the Joint Purchase Agreement for Road Salt in mount of$99.000. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Attached for Village Board consideration, is the State of Illinois Joint Purchasing Requisition for authorization to participate in the bidding of bulk rock salt for the 2003 - 2004 winter season. I have attached the Procurement Services Division Letter # 2451 regarding the deadline for submission of rock salt requirements for the season and Illinois Joint Purchasing Requisition form for the State of Illinois authorizing our participation in this year's bid. I request that the Village President and Board of Trustees consider participating with the State of Illinois through the Joint Purchase Agreement for Road Salt to be awarded at a later date. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 73 salt.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: WILLIAM R. BALLING FROM: Raymond O. Rigsby DATE: March 25, 2003 SUBJECT: JOINT PURCHASE ROAD SALT 2003-2004 Bill, I have attached for your information and Village Board consideration, the State of Illinois Joint Purchasing Requisition for authorization to participate in the bidding of bulk rock salt for the 2003 - 2004 winter season. I have attached the Procurement Services Division Letter# 2451 regarding the deadline for submission of rock salt requirements for the season and Illinois Joint Purchasing Requisition form for the State of Illinois authorizing our participation in this year's bid. I request t1lat this item be placed on the Agenda for the next regularly scheduled Village Board meeting on April 7, 2003 and recommend that the Village President and Board of Trustees consider participating with the State of Illinois through the Joint Purchase Agreement for Road Salt to be awarded at a later date. If you have any questions concerning this request,please let me know. f rNN P � i9 9g:fiby Please return to: Illinois Department of Central Management Services o° Bureau of Support Services ° N Procurement Services Division ry,k JOINT PURCHASING REQUISITION 801 William G. Stratton Building amp+ �' Springfield,Illinois 62706 � P. Fax: (217) 782-5187 Government Unit: Village- of Buffalo Grove Date: April 7, 2003 Address: 50 Raupp Blvd. Delivery jai n City / State /Zip: Buffalo Grove, IL 60089 rya g,e o,,f Buffi,io Grove County: Cook 11, 60089 Telephone #: 847-459-2545 Contact Person: Raymond Rigsby Fax #: 847-537-1742 ITEM DESCRIPTION TION QU N,1 rry l"1 . IOL).w T° KIDG psTED S, M36-86 Bulk Rock Salt 3,000 It'w s ;a9 11),0 0 (Sodium Chloride) I certify that funds are available for the purchase of the items on this requisition and that such items are for the sole use of this government unit and not for the personal use of any official or individual. In addition, I agree to abide by the Joint Purchasing Procedure established by the Department of Central Management Services. Village Manager SIGNATURE OF AUTHORIZED OFFICIAL OR AGENT TITLE Printed on Recycled Paper Y Off"1w9 REIV L1 1' S"1�R� �1, W. CES D:I q.SION LETTER. 1 " f 1 February 14, 2003 r f PROCUREMENT SERVICES DIVISION LETTER #2451 TO: All Local Governmental Units authorized to participate in Joint Purchasing FROM: Michael M. Rumman, Direct# p;, SUBJECT: Deadline for the Submission of Bilk Rock Salt (Sodium Chloride) Requirements for the 2003-2004 Winter Season THIS MEMORANDUM CANCELS AND SUPERSEDES PROCUREMENT SERVICES DIVISION LETTER#2426, DATED FEBRUARY 14, 2002. The State of Illinois, Procurement Services Division, is planning to award bids for highway ice e control, bulk rock salt, sometime during August/September, 2003. If your unit of government is desiring to participate in this year's bid, you are required to complete the copy of the attached Joint Purchasing Requisition and return it to the Procurement Services Division no later than 5:00 p.m., April 30, 2003. We ask that you give immediate attention to this matter and allow reasonable mailing time to ensure that we receive your salt request prior to the deadline. I L L I N O I S Rod R. Blagojevich, Governor DEPARTMENT OF CENTRAL MANAGEMENT SERVICES Michael M. Rumman, Director PROCUREMENT SERVICES DIVISION 801 WILLIAM G. STRATTON BUILDING SPRINGFIELD,ILLINOIS 62706 Printed on Recycled Paper Those units of government participating in the joint purchase of rock salt with the State will be required to abide by the contract terms and conditions. The major terms of the bid are as follows: 1. Rock salt to be furnished shall be in accordance with State of Illinois, Department of Transportation Specification M36-86, effective June 1, 1986. 2. All quantities to be shown in the invitation for bid are estimates only. The total quantity as submitted is to be considered sufficient to service the needs of the local governmental unit. When submitting your rock salt estimated usage for next winter, the local governmental unit shall agree to purchase at least 70% of the amount; the vendor shall agree to furnish not less than 130% of the amount. Each governmental unit is responsible for ensuring that the 70% guaranteed purchase requirement is met before the end of the contract (June 30, 2004). The vendor is required to furnish not less than 130% (if required) of the requisitioned need by March 1, 2004. Local governmental units reserve the right to purchase up to 50% of their estimated requirements prior to October 1, 2003. The vendor shall notify each delivery point of when shipment is to begin. 3. Each governmental unit shall be responsible for issuing its own purchase order document to the vendor. Orders may be placed with the vendor via telephone with a written or fax confirmation to follow immediately. Governmental units are strongly encouraged to order early and to store as much salt as possible in order to help prevent potential salt shortages this winter. Governmental units need to make every effort to place orders in full truckload lots (20-22 tons). Vendors will accept orders at any time during the period from the date of contract issue until the end of the fiscal year of 2004 (June 30, 2004) for the local governments awarded them. 4. Deliveries will be accepted only during regular work days (Monday thru Friday), working hours (7:30 a.m. to 4:00 p.m.), except for when special arrangements have been made in advance with the appropriate representative at the delivery site. All truck loads shall be covered with approved weatherproof materials. All deliveries shall be F.O.B. Destination. Truckloads containing foreign material such as mud, rocks, etc., may be rejected at the delivery site. The State and local governmental units reserve the right to require that tricks occasionally be directed to a scale in the vicinity of the delivery point as a check on delivered truckloads. Deliveries are to be made as soon as possible after receipt of an order. The maximum time from receipt of order placed by local governmental units after November 1, 2003, shall not exceed seven calendar days. There is not a set delivery time limit for orders placed prior to November 1, 2003. -2- Each governmental unit shall be responsible for the processing of vendor invoices in a timely mailer. 5. From November 1, 2003 thru April 1, 2004, if the vendor is unable to make delivery within seven calendar days, local governmental units shall have the right to retain $.20 per ton per calendar day as liquidated damages on the undelivered portion of the order. Generally speaking, an order placed prior to 12:00 noon on a given day would be considered as the first calendar day of the seven day delivery period. For orders placed after 12:00 noon on a given day, the following day would be considered as the first calendar day of the seven day delivery period. If the seventh day would fall on a holiday or a weekend, unless prior delivery arrangements are made with the vendor, delivery would be expected on the next regular business day without assessment of liquidated damages. If after seven days of liquidated damages assessment, the vendor has still failed to deliver as required, local governmental units shall reserve the right to take action to remedy the failure of vendor performance without prior notification of such failure. This may include termination of the order and purchase of salt or abrasives from other sources, or to take action consistent with public safety as needed to continue business. Any or all additional costs may be collected from the original vendor, in addition to any liquidated damages. 6. For your protection, the State will secure a performance bond from the contract vendor, valued at 20% of the total contract award. 7. By December 1, 2003, the contract vendor will be required to have in place stockpile(s) located in or near Illinois covering 100% of the tonnage awarded for the northern regions of the State. By January 1, 2004, the contract vendor will be required to have in place stockpile(s) located in or near Illinois covering 100% of the tonnage awarded for all other regions of the State. At our discretion, we will be inspecting these stockpiles to ensure that these stockpiles are in sufficient quantities, and that the commitments to these stockpiles are with the users of this contract. e 8. The contract price shall remain firm for the entire contract period up to the 130% guaranteed limit, unless otherwise changed by law. The contract price for purchases made in excess of the 130% guaranteed limit is subject to increase if vendor's costs for providing rock salt increase by more than 5%. Prior to acceptance of any price increase, the contract vendor must submit documentation to the local governmental unit justifying the increase. However, in the event that the economically adjusted price offered is higher than the next lowest bidder's bid which was offered on the bid invitation, and if the next lowest bidder is willing to hold its quoted price firm, the governmental unit shall be permitted to buy rock salt from the next lowest bidder at the bidder's quoted price. Such secondary award will remain in effect for as long as the quote price remains firm. Unless an emergency exists, those local governmental units under the 130% purchase threshold will receive salt deliveries prior to those local governmental units over the 130% purchase threshold. In the case of an emergency, efforts will be made to have the vendor ship enough salt to aid affected local governmental units through the emergency. (Requests for rock salt in bags and those for bulk salt with an estimated total cost/of less than $500.00 will not be accepted.) -3- """""" �� dflrtc12W42J'NJu60 """ ?rrr'r rtrtrtrtrtmrt"b q¢q¢if¢¢¢6 xwm2r rm,. We thank you for your consideration in the participation of the upcoming bid. Any questions that you may have in completing the form or concerning the rock salt bid/contract are to be directed to the following buyer: Wayne Ilsley Department of Central Management Services Room 801 William G. Stratton Building Springfield, IL 62706 Telephone (217) 782-8091 Fax (217) 782-5 187 -4- Board Agenda Item Submittal XI-F Requested By: William R Balling Entered By: Stacey Kelly Agenda Item Title: Proclaiming April 2003 as Child Abuse Prevention Month in the Village of Buffalo Grove Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 04/02/2003 04/07/2003 � Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Proclaims April 2003 as "Child Abuse Prevention" Month. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Child Abuse Prevention.p Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: i i i i CHILD ABUSE PREVENTION MONTH WHEREAS, child abuse is a community problem and finding solutions depends on involvement among people throughout the community; and WHEREAS, approximately 3 million children are reported abused and neglected in this country each year; and WHEREAS, the effects of child abuse are felt by whole communities and need to be addressed by the entire community; and WHEREAS, effective child abuse prevention programs succeed because partnerships created among the courts, social service agencies, schools, religious, civic organizations, law enforcement agencies and the business community; and WHEREAS, all citizens should become more aware of the negative effects of child abuse and its prevention within the community, and become involv3ed in supporting parents to raise their children in a safe, nurturing environment. NOW, THEREFORE, I, ELLIOTT HARTSTEIN, VILLAGE PRESIDENT OF THE VILLAGE OF BUFFALO GROVE do hereby proclaim the month of April to be Child Abuse Prevention Month in the Village of Buffalo Grove and urge all citizens, community agencies, religious organizations, medical facilities and businesses to increase their participation in our efforts to prevent child abuse, thereby strengthening the communities in which we live. Proclaimed this 7th day of April, 2003 Board Agenda Item Submittal XI-G Requested By: Phillip W Versten Entered By: Phillip W Versten Agenda Item Title: Proclaiming May 14,2003 as Senior Celebration Day in Recognition of District 214's"Fifteen Years of Honoring Seniors" Event Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 03/25/2003 04/07/2003 � Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Proclaims May 14, 2003 as "Fifteen Years of Honoring Seniors,"a day in recognition of the Fifteenth Annual Senior Celebration Day,and call upon the residents of the Village of Buffalo Grove and High School District 214 to recognize and celebrate the bonds they have discovered,the partnership they have formed, and the sense of community they have strengthened through community education programs. District 214 annually coordinates a senior celebration at Randhurst for this event. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files �n Senior Celebration Day.p Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: DECLARING MAY 14, 2003 AS SENIOR CELEBRATION DAY IN RECOGNITION OF DISTRICT 214'S "FIFTEEN YEARS OF HONORING SENIORS" EVENT WHEREAS, education is a lifelong process, and WHEREAS,public education is a community enterprise, and community education philosophy advocates full use of public facilities,programs, and services by every age group in our community, and WHEREAS,the skills, talents and experiences of our seniors citizens are untapped resources in many communities and intergenerational cooperation promotes efficient use of human resources; and WHEREAS, community education promotes the use of community resources, community volunteers in schools, senior citizen centers and community agencies, and maximizes the use of human resources to provide educational opportunities for community residents of all ages, and WHEREAS,the goal of community education is to promote a sharing, caring, learning community; and WHEREAS, senior citizens have earned our respect and recognition for their past accomplishments, and their present and future contributions; and WHEREAS, "Fifteen Years of Honoring Seniors" is the theme of Senior Celebration Day co-sponsored by Township High School District 214 Community Education and the Village of Buffalo Grove to encourage and develop programs and activities to meet the needs of all the residents of the Village of Buffalo Grove and High School District 214. NOW, THEREFORE, I, Elliott Hartstein, President of the Village of Buffalo Grove, on behalf of the Board of Trustees of the Village of Buffalo Grove, do hereby proclaim May 14, 2003 as "Fifteen Years of Honoring Seniors," a day in recognition of the Fifteenth Annual Senior Celebration Day, and call upon the residents of the Village of Buffalo Grove and High School District 214 to recognize and celebrate the bonds they have discovered, the partnership they have formed, and the sense of community they have strengthened through community education programs. Witness, my signature and the seal of the Village of Buffalo Grove, this 7 h day of April, 2003, Board Agenda Item Submittal XI-x Requested By: Dick Kuenkler Entered By: Debra J Akers Agenda Item Title: Award of Bid-Corporate Grove Bike Path&Slope Reconstruction Project Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 04/02/2003 04/07/2003 � Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $66,600 Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. I have attached a copy of the Tabulation of Bids for the subject project indicating a low bid of $65,500.00. We recommend that the Village Board award the contract to Kovilic Construction Company. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 7 CGBP&RP.pdi Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William R. Balling Village Manager FROM: Richard K. Kuenkler Village Engineer DATE: April 1, 2003 SUBJECT: CORPORATE GROVE BIKE PATH& SLOPE RECONSTRUCTION PROJECT AWARD OF BID I have attached a copy of the Tabulation of Bids for the subject project indicating a low bid of$65,500.00. We recommend that the Village Board award the contract to Kovilic Construction Company. Richard K. Kuenkler, P.E. G:\ENGINEER\RKK\MEMOS\611.doc / y I k § § _§ - _ � . (2 !9 & q p § § c ; . k E ` ; - » 2 ■ 'q 2 r . . . � . �� " a ■ a a ■_ ■ . . . a a e a a ■ e � ^ � < � ` z/ ® \ a § $ ■ k . � . . § . . kz . . ■ e a # § 8 a m§78 -0 W . . w § 2 § a $ ■ e o � . \ � ® § ) / ® § §J cc § « U CL 2` . <o §. 2 § 7 7 - $ §■ \ § . z 3 B § \ §/ . 0 - VIU AGE OF BUFFALO GROVE Fifty Raupp Blvd. Buffalo Grove,IL 60089-2100 Phone 847-459-2500 Fax 847-459-0332 Village Clerk Janet M.Sirabian To: President and Board of Trustees From: Jane Olson Subject: Bid Opening—Aptakisic Creek Bank Stabilization Date: March 27, 2003 On March a27, 2003 at the Village of Buffalo Grove Village Hall, 50 Raupp Boulevard,the bid opening was held reference the above stated bid. The following people were in attendance Kevin Kennebeak, Performance Paving LTD; Melissa Brown,Landscape Resources, Inc.; Gregory Goetz, R &W Clark Construction; Tom Garafield,Baxter&Woodman;Dick Kuenkler,Village Engineer; and Jane Olson,Deputy Village Clerk. BIDDER BID Bid bond Landscape Resources, Inc. $83,924.70 yes 1135.Lake Street Montgomery, IL 60538 R &W Clark $68,790.00 yes 3252 W. 11 Ph Street Chicago, IL 60655 Kovilic Construction Co.,Inc. $65,500.00 yes 3721 N. Carnation St. Franklin Park, IL 60131 Cooling Landscape Contractors LLC $71,522.26 yes 4400 Wheeier :goad Cherry Valley, IL 61016 The bids will be reviewed and a recommendation will be forthcoming. f � � Jane Olson Board Agenda Item Submittal xII-A Requested By: Ghida Neukirch Entered By: Ghida Neukirch Agenda Item Title: Ordinance 2003- An Ordinance Amending Chapter 5.12 of the Village of Buffalo Grove Municipal Code, Coin Operated Amusement Devices Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 04/02/2003 04/07/2003 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Staff is requesting board approval of an Ordinance amending Section 5.12.070 of the Municipal Code regarding the number of coin operated amusement devices. This Section of the Municipal Code was last modified on August 5, 2002, to allow for business establishments with a valid Class A or Class B liquor license located in the B-5 Town Center Planned District to have a maximum of 36 amusement devices. The recommended change of the Ordinance will allow business establishments in the Industrial District to have a maximum of 36 amusement devices, but only as authorized by a special use ordinance for recreational facilities. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files El l I CoinOpAmuseDevices4-2-03a. Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: ORDINANCE NO. 2003- AN ORDINANCE AMENDING CHAPTER 5.12 OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE COIN OPERATED AMUSEMENT DEVICES WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, it is in the best interests of the Village to establish appropriate regulations for the licensing and operation of coin-operated amusement devices within the Village; and WHEREAS, the Village has determined that amendments to the Municipal Code are necessary concerning the licensing and operation of coin-operated amusement devices within the Village's Industrial (I) Zoning District. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS. Section 1. Section 5.12.070 of the Village of Buffalo Grove Municipal Code is amended to read as follows: CHAPTER 5.12 COIN-OPERATED AMUSEMENT DEVICES 5.12.070 Number. A. No more than one jukebox or musical box, and no more than three (3) other Amusement Devices shall be permitted in any business establishment to which a Village business license has been issued, except as allowed by Section 5.12.070. B., Section 15.12.070.C. or Section 5.12.070.D. B. Business establishments with a valid Class A or Class B liquor license located in business zoning districts other than in a B-5 Planned Unit Development District may have a maximum of eight(8) Amusement Devices, not including a jukebox or musical box, subject to the general conditions in Section 5.12.080. C. Business establishments with a valid Class A or Class B liquor license located in the B-5 Town Center Planned District may have a maximum of thirty-six (36) Amusement Devices, not including a jukebox or musical box, subject to the conditions of Sections 5.12.080 and 5.12.090. D. Business establishments located in the Industrial (I) Zoning District may have a maximum of thirty-six (36) amusement devices, not including a jukebox or musical box, subject to the conditions of Sections 5.12.080 and 5.12.090, but only to the extent 1 expressly authorized by an ordinance authorizing a Special Use for a "recreational facility" in the Industrial (I) Zoning District. Any terms and conditions beyond those set forth in Sections 5.12.080 and 5.12.090 shall be set forth in the Special Use Ordinance. Section 2. Each provision of this ordinance is severable. If any provision of this ordinance or the application of any provision of this ordinance to any person or circumstance is held invalid, the remainder of this ordinance and the application of the provisions of this ordinance to other persons or circumstances shall not be affected thereby and shall remain valid, enforceable and otherwise in full force and effect. Section 3. This ordinance shall be in full force and effect upon its passage, approval and publication in pamphlet form. This ordinance shall be codified. AYES: NAYES: ABSENT: PASSED: , 2003. APPPROVED: , 2003. PUBLISHED: , 2003. Village President ATTEST: Village Clerk WGR 4/2/03a 2 Board Agenda Item Submittal xII-B Requested By: Robert E Pfeil Entered By: Robert E Pfeil Agenda Item Title: Ordinance 2003- Approving a special use in the Industrial District for Chicago Indoor Racing,301 Hastings Drive Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 03/28/2003 04/07/2003 Regular Agenda Planning 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Georges Brown and Anthony Stewart of Chicago Indoor Racing are the petitioners. The proposed site is the General Binding Corporation building at 301 Hastings Drive. The building has an area of approximately 83,438 square feet, including a second story office area of 10,887 sq.ft. The Plan Commission held a public hearing on March 5th and voted 8 to 0 to recommend approval of the special use. The proposed facility includes indoor racing with gasoline-powered karts and accessory uses such as billiards, game/video room, restaurant and bar, corporate events party rooms, and pro shop. The facility is modeled after F 1 Boston located in Braintree, Massachusetts. The Industrial District allows recreational facilities as special uses. An amendment to Chapter 5.12 of the Municipal Code is proposed to accommodate the 32 video games proposed by the petitioner. The draft ordinance, exhibits, and the draft Plan Commission minutes are attached. A file folder is also attached which provides updated information, at the request of the Plan Commission. Included in the folder is 1) an updated Petition for Concept and Preliminary Plan Review (signature of the owner of the business park was needed); 2) updated site plan to reflect a sidewalk leading from the handicap parking spaces to the front door; and 3)relocation of the fuel facility. The new plan identifies a chain link fence to provide an additional level of security around the fuel facility in the parking lot. Staff recommends that the chain link fence be replaced with a board-on-board fence, not to exceed a height of six feet. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Chic Indoor Racin 4-3-03c.p chicago indoor racing location map 1-31-0 El P I a n_Co m m_3-5-2003. Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: 4/2/2003--B ORDINANCE NO. 2003 - AN ORDINANCE APPROVING A SPECIAL USE IN THE INDUSTRIAL DISTRICT, VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS Chicago Indoor Racing 301 Hastings Drive WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, the real property legally described in EXHIBIT A ("Property") attached hereto is zoned in the Industrial District; and, WHEREAS, Chevy Chase Business Park Limited Partnership, an Illinois Limited partnership, is the Owner of the Property; and, WHEREAS, Chicago Indoor Racing, L.L.C., a Delaware limited liability company, (hereinafter sometimes referred to as the "Petitioner") as sublessee of the Property and with consent of the Owner, has petitioned the Village for approval of a special use in the Industrial District to operate a recreational facility consisting of indoor kart racing with accessory uses including a pro shop, food and beverage service areas, auxiliary entertainment areas for billiards and coin-operated amusement devices, and a special function room (the "Facility"); and, WHEREAS, Chicago Indoor Racing proposes to modify the Property for development of the Facility pursuant to the following exhibits that are attached hereto and made a part hereof: EXHIBIT A Legal Description GROUP EXHIBIT B Project Binder submitted with cover letter dated March 10, 2003 from Georges Brown, including Tabs A through M EXHIBIT C Site Plan dated as last revised April 1, 2003 by Griskelis, Young, Harrell 2 EXHIBIT D Petitioner Acceptance and Agreement WHEREAS, notice of the public hearing concerning the petition for approval of the special use was given and the public hearing was held on March 5, 2003 by the Buffalo Grove Plan Commission; and, WHEREAS, based on the testimony and evidence presented at the public hearing, the Plan Commission made the following findings: 1. The Petitioner intends to operate the Facility within the building on the Property. The Facility will be used principally for indoor kart racing, which activity will be complemented by accessory food and beverage services, as well as billiards and various coin-operated amusement devices. The Petitioner anticipates that it will typically cater to corporate events, private group events, competitive league participants, "arrive and drive" customers, and participants in specially designed junior programs. 2. The Petitioner presented a proposed site plan for the Property, preliminary floor plans for the Building, and schematics of the exterior entrance and interior lobby and entry areas, which site plan, floor plans, and schematic interior perspectives are attached to this Ordinance as Tabs F, G, J, K, L and M of Group Exhibit B. Said plans and drawings depict the kart racing track area, training and locker room areas, a pro shop, office, and reception areas on the first floor; on the mezzanine (second floor) is the food and beverage service area, auxiliary entertainment areas for billiards and coin-operated amusement devices, a special function room, and a viewing deck. 3. The Petitioner presented a detailed plan for the operation and management of the Facility, which plan incorporated numerous safety features, including compliance with all applicable state and federal standards, an emphasis on racing rules and safety, a "zero tolerance" alcohol policy for kart racers, and restrictions on the use of the Facility by persons under 21 years of age. 4. The Facility will serve the public convenience by providing new recreational venues for the Village and the region. In addition, because the operations of the Facility will be indoors at times that do not conflict with the high-demand periods of neighboring properties, the Facility will not be detrimental to the public health, safety, morals, comfort, or general welfare. 3 5. The approval of the special use will be in harmony with the appropriate and orderly development of the "I" District because the Facility will operate from the existing building that was developed in accordance with the "I" District zoning regulations, and because the use of the Facility will generally not conflict with the hours of operation of surrounding properties. 6. The Facility will not be injurious to the use and enjoyment of properties in the immediate vicinity nor will it substantially diminish or impair the valuations of nearby properties because the exterior of the building and the Property will remain virtually unchanged by the special use, and the use of the Facility will complement rather than compete or conflict with the existing use patterns in the neighborhood. 7. The Facility will not impede, substantially hinder, or discourage the development and use of adjoining properties in the "I" District, especially in light of the fact that the Property is already developed in conformity with the "I" District regulations. In addition, because the proposed activities in the Facility will generate sales taxes, it will help the Village minimize increases in real property taxes on neighboring properties and throughout the Village. 8. The Facility will continue to have adequate utilities, road access, drainage, and other necessary facilities. 9. The Facility will provide sufficient parking areas on the Property, and therefore will not create any nuisances nor adversely affect the current conditions regarding traffic safety and congestion. WHEREAS, after closing the public hearing, and then considering the testimony and other evidence presented at the hearing, the Plan Commission determined that the criteria for a special use as set forth in Section 17.28.040 of the Village's Zoning Ordinance have been met and development of the Property as proposed would be compatible with adjacent properties; and, WHEREAS, the Plan Commission unanimously recommended the approval of a special use for the proposed indoor kart racing Facility with specified accessory uses on the Property; and, WHEREAS, the President and Board of Trustees make the following findings and determinations: 1. Chicago Indoor Racing L.L.C., a limited liability company has petitioned the Village to approve a special use for a "recreation Facility" at the Property in order to operate an indoor kart racing Facility. 4 2. The Property is located within the Village's "I" Industrial zoning district and is currently improved with a building of approximately 83,342 square feet, including a two-story office area of approximately 22,326 square feet. Prior to the filing of this petition, the Property had been developed and used in conformity with the "I" District regulations. 3. Having considered the Plan Commission's recommendation based on the evidence and testimony, the President and Board of Trustees of the Village have determined that granting a special use for the Facility on the Property, subject to the terms and conditions of this Ordinance, is in the best interests of the Village and its residents. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. This ordinance is made pursuant to and in accordance with the Village's Zoning Ordinance, Development Ordinance and the Village's Home Rule powers. The preceding whereas clauses are hereby made a part of this Ordinance. Section 2. The Corporate Authorities hereby adopt a proper, valid and binding ordinance approving a special use for a recreational Facility including indoor kart racing with specified accessory uses, pursuant to Section 17.48.020.C.6. of the Buffalo Grove Zoning Ordinance and pursuant to Group Exhibit B and Exhibit C attached hereto for the Property legally described in EXHIBIT A attached hereto, subject to the conditions set forth herein. Section 3. The special use is subject to the following conditions: A. Use. The Facility shall operate as an indoor kart racing Facility with accessory billiards and coin-operated amusement devices, food and beverage services, meeting and function facilities, pro shop, and other administrative and support activities. No live entertainment shall be conducted at the Facility without the prior express written approval of the Village Board. The Village Board hereby finds that the use of the Facility in accordance with the requirements of this Ordinance, will not impede, diminish or discourage the development and use of adjoining property. B. Remodeling of the Building. The Petitioner shall be authorized to remodel the building to accommodate the Facility in accordance with the plans included as Tabs to Group Exhibit B to this Ordinance. All construction 5 affecting the building shall be consistent with all applicable federal and state laws and regulations, and shall be in compliance with the Village's Building and Life-safety codes. C. Site Alterations. The Petitioner shall be authorized to modify the exterior of the Property in accordance with the site plan set forth in Exhibit C to this Ordinance. Prior to the commencement of operations of the Facility, the Petitioner shall modify the parking lot on the Property to provide for not less than 160 spaces. The final layout for the parking lot shall be subject to the approval of the Village Manager(or the Manager's designee) and shall comply with all Village requirements. D. Signage. The Petitioner shall be required to seek approval of specific signage for the Facility in accordance with applicable Village requirements and procedures. E. Ventilation. The Facility shall be improved with an air system that will meet applicable state and federal environmental and OSHA standards, as well as applicable Village Code requirements. F. Liquor License. The Petitioner shall be authorized to seek a liquor license from the Village for the Facility. In the event that the Petitioner secures such liquor license, the Petitioner shall comply with all requirements of the Village's liquor control regulations, as well as each of the following additional conditions: 1. No alcoholic beverages shall be permitted except on the mezzanine (second floor) of the Facility. 2. The Petitioner shall maintain a "zero tolerance" policy with respect to customers desiring to participate in racing activities at the Facility. Such policy shall include: (a) banding all racing participants upon entering the Facility, (b) removing the band from any customer who purchases or consumes any alcoholic beverage within the Facility; and (c) restricting operation of the karts to customers who are banded. 3. The Petitioner shall impose age restrictions for patrons at the Facility as follows: (a). Persons under the age of 18 years shall not be permitted to enter the Facility unless accompanied by a parent or guardian; (b). No person under 18 years of age will be allowed to enter the Facility after 8:00 PM.; 6 (c). Persons under 21 years of age shall not be permitted on the second floor of the Facility after 10:00 PM. G. Pre-Race Training and Protective Gear. The Petitioner shall require that all prospective participants in the kart racing first undergo a basic training session regarding the equipment and rules for kart racing. Any prospective participant who does not possess a valid driver's license will be required to undergo additional classroom training and pass a practical test to establish his or her competence to race. No person under 18 years of age shall be permitted to race unless a parent or guardian signs appropriate consent documents. In addition, the Petitioner shall require all participants in the kart racing to wear at least protective head and neck gear. H. Fuelling of Karts. The Petitioner shall present its procedures for fuelling the karts at the Facility to the Fire Chief of the Village for review and approval prior to commencement of operations of the Facility. All fuelling activities shall comply with such approved procedures. L Coin-Operated Amusement Devices. The Petitioner shall be authorized to operate up to 36 coin-operated amusement devices (in addition to billiard tables), pursuant to the provisions of Chapter 5.12 of the Buffalo Grove Municipal Code. All coin-operated amusement devices shall be located within the area generally depicted on the Plans as "Open Gaming Area" on the second floor of the building, and a maximum of 75 players shall be allowed to occupy said area at a single time. Coin-operated amusement devices for which "redemption awards" are available shall be based on the skill of the player. Redemption awards for a single-play of the device shall not exceed seven (7) times the cost charged for a single play of the coin- operated amusement device. Only merchandise prizes may be redeemed by redemption awards. No redemption awards shall be available from games of chance. No coin "pusher" games shall be allowed in the Facility. Coin-operated amusement devices shall not be the primary business use on the Property but shall be a secondary and ancillary use to the primary use of indoor kart racing. J. Hours of Operation. Hours of operation for the Facility shall be: Monday—Wednesday: 8:30 AM to 10:00 PM Thursday: 8:30 AM to 11:00 PM Friday—Saturday: 8:30 AM to 12:00 AM Sunday: 8:30 AM to 10:00 PM Because of the specific location and use of the Property, as approved by this Ordinance, and the fact that its activities will be conducted indoors, such hours of operation of the Facility do not conflict with the high 7 demand periods of neighboring properties by creating noise disturbances or traffic congestion. K. Operation, Management and Security Plan. The Petitioner shall be responsible for providing adequate security at all times on the Property. The Petitioner shall provide a management plan to the Village concerning the operation, management and security for the Facility, and said plan is subject to Village approval prior to issuance of a certificate of occupancy. L. Insurance. The Petitioner shall maintain comprehensive general liability coverage at all times extending to the kart racing and other activities conducted within the Facility. Said insurance shall have limits of not less than $2,000,000.00 per occurrence and $2,000,000.00 aggregate, plus an umbrella policy in an amount of not less than $5,000,000.00. The Petitioner shall maintain on file with the Village a current certificate of such insurance. Section 4. This Ordinance shall be in full force and effect from and after its passage and approval, subject to the Petitioner's execution of the Acceptance and Agreement attached hereto as Exhibit D, incorporated herein and made a part hereof and the filing of said Agreement and Consent Form with the Village. This Ordinance shall not be codified. AYES: NAYS: ABSENT: PASSED: APPROVED: Elliott Hartstein, Village President ATTEST: Village Clerk 8 EXHIBIT A LEGAL DESCRIPTION Chicago Indoor Racing 301 Hastings Drive Lot 4 in Chevy Chase Business Park-West Resubdivision being a part of Columbian Gardens Unit No. 4, in part of the Southeast 1/4 and the East 1/2 of the Southwest 1/4 of Section 34, Township 43 North, Range 11, East of the Third Principal Meridian, according to the Plat of said Chevy Chase Business Park-West Resubdivision, recorded April 13, 1989 as Document No. 2793188 in Lake County, Illinois. SUBJECT PROPERTY COMMON DESCRIPTION: 301 Hastings Drive, Buffalo Grove, IL 9 EXHIBIT D Chicago Indoor Racing 301 Hastings Drive Petitioner Acceptance and Agreement concerning special use ordinance Chicago Indoor Racing, L.L.C. does hereby accept and agrees to abide by and be bound by each of the terms, conditions and limitations set forth in Ordinance No. 2003- duly passed and approved by the Village of Buffalo Grove, IL granting the special use set forth in said Ordinance. The undersigned acknowledges that it has read and understands all of the terms and provisions of said Buffalo Grove Ordinance No. 2003 - , and does hereby acknowledge and consent to each and all of the provisions, restrictions, and conditions of said Ordinance. Chicago Indoor Racing, L.L.C. 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N 0 � ,�" uroue uud im uud v M � I N CID �1 o v CS m o u � N O CID 0 0 p O �s�M 0 G� o o I,g ✓ 7 w.� CID P' r b n 0 111 y O FNI V, I� W ob l� p � 0, u un 0 u V{ u up po uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuVVVVluuuuuuuuuVVVVVIpuVVVVVVVVVVVVpVuuuuuuuuuuu uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuiuuuuuuuuuuuuuo ni lilt 14 1 1 APPROVAL OF MINUTES —None llillillillillillillillillillillillillilliillillillillillillilliilliillillillillillillillillillilliillillillillillillilliillillillillillillilliillililiiiiiiiiuu COMMITTEE AND LIAISON REPORTS Commissioner Teplinsky attended the Village Board meeting on March 3, 2003 where nothing was relevant for the Plan Commission. CHICAGO INDOOR RACING — APPROVAL OF A SPECIAL USE FOR A RECREATIONAL FACILITY IN THE INDUSTRIAL DISTRICT, 301 HASTINGS DRIVE(GENERAL BINDING CORPORATION PROPERTY Moved by Commissioner Samuels, seconded by Commissioner Kenski-Sroka to recommend approval to the Village Board of the petition for approval of a Special use for a recreation facility in the Industrial District on the property common description of 301 Hastings Drive, pursuant to the exhibits introduced at the public hearing and testimony given. Commissioner Samuels noted this was a very professional presentation which satisfied all of the requirements of a special use ordinance and this is the type of facility that will be a benefit to the Village economically as it will draw additional employment opportunities. Commissioner Teplinsky stated he is excited about this unique project which will attract other businesses. He further noted that any safety concerns he had had been completely addressed and alleviated. Commissioner Kenski-Sroka noted she has been excited about this project since she heard about it at the Village Board meeting. She noted this facility would draw people in from beyond the Village borders and add to the Village coffers. She stated the project meets all of the special use requirements and is a good plan. Chairman Ottenheimer called for a vote on the motion and the vote was as follows: AYES: Samuels, Smith, Bocek, Kenski-Sroka, Khan, Teplinsky, Stark, Ottenheimer NAYES: None ABSENT: None ABSTAIN: None The motion passed 8 to 0. GOUNDWORK, LTD. — PROPOSED OFFICE BUILDING ON LOT 3 (PART) OF COVINGTON OFFICE PLAZA, AMENDMENT OF A PLANNED UNIT DEVELOPMENT IN THE B-3 DISTRICT, DUNDEE ROAD/GOLFVIEW TERRACE —WORKSHOP 42 Buffalo Grove Plan Commission-Regular Meeting-March 5, 2003-Page 2 iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillilliillillillillilillillillillillillilliillillillillillillilliillillillillillillilliillillililllillillillillillillilliillillillillillillilliillillillillillillilliillillililllilli iuuum iuuuuuuuuuuu 19 [:::DIRAFFI PUBLIC HEARING uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuull BUFFALO GROVE PLAN COMMISSION March 5, 2003 Chicago Indoor Racing Chairman Ottenheimer called the hearing to order at 7:30 p.m. in the Village Council Chambers, Buffalo Grove, Illinois. Chairman Ottenheimer read the Notice of Public Hearing as published in the Buffalo Grove Daily Herald, explained the procedure to be followed for the public hearing, and swore in all persons who wished to give testimony. Commissioners present: Chairman Ottenheimer Mr. Samuels Mr. Smith Ms. Bocek Ms. Kenski-Sroka Mr. Khan Mr. Teplinsky Mr. Stark Commissioners absent: None Also present: Mr. Georges Brown, Chicago Indoor Racing Mr. Anthony Stewart, Chicago Indoor Racing Mr. Victor Filippini, Jr., Holland & Knight LLC Mr. Jeffrey Oke, KJWW Engineering Consultants Mr. John Graziano, Graystar Mr. Stephen Trapp, Insignia/ESG, Inc. Mr. Ray Griskelis, Griskelis Young Harrell Mr. William Raysa, Village Attorney Mr. Robert Pfeil, Village Planner Mr. Greg Summers, Associate Village Planner The following exhibits were presented by the petitioner at the public hearing: Exhibit 1: Diagram of Proposed Changes dated March 5, 2003 Exhibit 2: Site Plan dated March 5, 2003 Exhibit 3: Floor plans of I" and 2nd floors dated March 5, 2003 Exhibit 4: Photograph of Ventilation System Exhibit 5: Chicago Indoor Racing booklet, including tabs A through L Buffalo Grove Plan Commission-Public Hearing-March 5, 2003-Page 1 Exhibit 6: KJWW Engineering Consultants Memo Mr. Anthony Stewart stated the proposed plan is to convert an existing facility into an indoor kart racing facility, which will be used primarily for corporate outings, retail customers and leagues for both adults and juniors. In addition to the operation of the indoor kart racing facility, they intend to provide restaurant and catering facilities, a sports style bar, accessory gaming facilities and a pro-shop. He noted the staff would be highly pre-trained and customers would be provided with suitable equipment. Mr. Stewart presented a short visual presentation of similar facilities in other parts of the country and the operations. He then noted the changes they propose to the entrance of the facility as noted on the diagram dated March 5, 2003 which were minimal in scope. He further stated they might include a canopy. The only other proposed change would be signage to include their name instead of the existing signage. Mr. Stewart reviewed the parking analysis stating they will be providing 144 parking spaces as well as additional spaces to be provided through the restriping of the 8 loading docks. They will also provide additional handicapped parking spaces for a total of 168 parking spaces. Mr. Stewart stated they are presently meeting with the Fire Department to enlist their suggestions for the best place to put the fuel storage tanks and any other safety requirements. Mr. Stewart reviewed the 1" and 2nd floor plans, which showed a small pro-shop on the first floor after entrance at the front lobby. The 2nd floor plan contains alternative forms of entertainment such as billiards, function rooms for private parties, video games and a bar and restaurant. He noted that Chicago Indoor Racing understands the importance of providing guests with restaurant and catering facilities as part of the overall experience as well as alternative forms of entertainment for those guests who do not care to race. He stated that due to the specialized nature of catering, it is their intention to contract out this service to a professional catering company. He stated they would serve simple food conducive to the atmosphere. He further noted the bar is an integral part of the entertainment experience for both drivers after a race and other guests. He stated there will be a total restriction on drinking and driving and zero tolerance policy will be in force at all times. Anyone intending to race will be given a wristband and will not be served alcohol while the wristband remains on. Anyone ordering alcohol or seen consuming alcohol will have their wristband removed. As a condition of entering a race, customers accept that they may be required to take a breathalyzer test and that refusing to take, or failing, such a test will prevent them from racing. Commissioner Stark asked for an overview of the management system of the Boston establishment. Buffalo Grove Plan Commission-Public Hearing-March 5, 2003-Page 2 Mr. Georges Brown noted Mr. Stewart would be brought over from the Boston establishment to run the operation here in Buffalo Grove. He stated this business is 100 percent dependent on management style. Commissioner Stark asked how many employees would be working at the site. Mr. Stewart stated there would be about 50 employees with some of them being half time employees. Commissioner Kenski-Sroka noted there are only two exits from the second floor. Mr. Stewart stated they have now put in another set of stairs. Commissioner Kenski-Sroka asked what kind of security would be present. Mr. Stewart stated they have made security arrangements and will have an off duty police office in uniform present on Saturdays to provide a visual presence. He strongly noted they have never had any problems at the Boston facility using similar arrangements. Commissioner Kenski-Sroka asked if the employees would have any emergency training. Mr. Stewart stated they would be trained in CPR. Commissioner Kenski-Sroka asked if the site would have any defibrillators on hand. Mr. Stewart stated yes. Chairman Ottenheimer stated that the petitioner should check with the Buffalo Grove Police Department in regards to their policy of hiring off duty policemen from Buffalo Grove as this may be a conflict. Mr. Stewart stated they will have their own management team in place as well as security and they will check this out. Commissioner Samuels asked if there would be any security for the parking lot. Mr. Stewart stated their management teams would routinely tour the parking lot. He further noted there would be security cameras on the outside of the building and just inside the building. Commissioner Samuels asked if there were any indications that young people tend to congregate at this sort of establishment. Mr. Stewart stated they have never had this problem in the Boston establishment and would discourage any kind of teen congregation at this facility as well. Buffalo Grove Plan Commission-Public Hearing-March 5, 2003-Page 3 Commissioner Samuels asked if the law requires the proposed alcohol policy or it was just the preference of the petitioners. Mr. Stewart stated he is not prepared to risk any alcohol use or abuse in his business and therefore there will be a zero tolerance for alcohol here. Commissioner Samuels asked if there was any kind of liquor policy in the Village. Mr. Raysa stated the Village President has the right to restrict liquor consumption locally. Commissioner Samuels asked if there was possibly a need to regulate and add some kind of policy for the Village. Chairman Ottenheimer stated it was too much like legislating and should not be the purvue of the Plan Commission Mr. Stewart stated the benefit here exists on two levels. First, there is a clear demarcation of liquor usage and secondly, a breathalyzer will be used if necessary. Commissioner Samuels asked if there would be redemption games in the alternative entertainment area. Mr. Stewart stated his preference would be no, however, the vendor tells him they are needed. He noted there would be no gambling based on games of chance. He further stated they would probably send the guest to the pro-shop to pick up a T-shirt as a prize or add it toward the price of an item. Commissioner Samuels asked if the golf games were stand-alone. Mr. Stewart stated yes. Commissioner Samuels asked if there would be any coin or push type games. Mr. Stewart stated no. He stated there would only be skill games. Commissioner Teplinsky asked if there are standard criteria for designing a track. Mr. Stewart stated the ISTM standard is used with a barrier system and prescribed width for the track. In addition the barriers have a webbing system used to deflect collisions. Commissioner Teplinsky asked if any one of the tracks is more challenging than another. Mr. Stewart stated no. Mr. Brown stated these tracks are not set in stone. When the mechanical engineer comes in there may be changes made. Buffalo Grove Plan Commission-Public Hearing-March 5, 2003-Page 4 Mr. Stewart noted the width is the most important element for safety. Commissioner Kenski-Sroka asked if they were anticipating children roaming around. Mr. Stewart stated an adult must accompany children at all times. In addition, after a certain time anyone 18 years and under must be out. Chairman Ottenheimer asked for a review of the hours of operation. Mr. Stewart stated they will be open from 4:00 p.m. to 10:00 p.m. Mondays through Wednesdays. 4:00 p.m. to 11:00 p.m. on Thursdays and 11:00 a.m. to 11:00 p.m. on Fridays. Saturday hours would be 9:00 a.m. to 12 midnight and Sunday hours would be 9:00 a.m. to 10:00 p.m. Mr. Victor Filippini reviewed the Special Use criteria noting: 1. The special use will serve the public convenience at the location of the subject property; or that the establishment, maintenance, or operation of the special use will not be detrimental to or endanger the public health, safety, morals, comfort, or general welfare; and, the proposed recreational facility will serve the public convenience by offering high quality recreational opportunities to residents of Buffalo Grove, as well as to residents in nearby communities, that are not otherwise offered or available in the surrounding area. The potential sales taxes will also be a benefit to the Village. 2. The location and size of the special use, the nature and intensity of the operation involved in or conducted in connection with said special use, the size of the subject property in relation to such special use, and the location of the site with respect to streets giving access to it, shall be such that it will be in harmony with the appropriate, orderly development of the district in which it is located; and, the I-Industrial District contemplates, and permits as a special use, "recreational and social facilities" such as the proposed recreational facility. Access to the property will be off of Hastings Road, which connects into Lake Cook Road to the south, so the impact on Village streets will be minimal. In addition, traffic to and from the proposed facility will be counter to peak traffic uses. 3. That the special use will not be injurious to the use and enjoyment of other property in the immediate vicinity of the subject property for the purposes already permitted in such zoning district, nor substantially diminish and impair other property valuations with the neighborhood; and, the property is ideally located for the proposed recreational facility. The use of the property for the proposed recreational facility and the upgrades and renovations proposed to the existing industrial building and the property itself will not diminish or impair property valuations within the neighborhood but may, in fact, actually increase property Buffalo Grove Plan Commission-Public Hearing-March 5, 2003-Page 5 valuations. Also, the proposed recreational facility will complement rather than compete with the existing use patterns in the neighborhood. 4. The nature, location, and size of the buildings or structures involved with the establishment of the special use will not impede, substantially hinder, or discourage the development and use of adjacent land and buildings in accord with the zoning district within which they lie; and the area is already well established and well provided for. 5. Adequate utilities, access roads, drainage, and/or other necessary facilities have been or will be provided. 6. Parking areas shall be of adequate size for the particular special use, which areas shall be properly located and suitably screened from adjoining residential uses, and the entrance and exit driveways to and from these parking areas shall be designed so as to prevent traffic hazards, eliminate nuisance, and minimize traffic congestion in the public streets; and, the proposed recreational facility will not alter the existing parking areas in any manner. The existing parking lot on the property provides 144 spaces, offering more than adequate parking for the facility and additional parking will provided with restriping of the truck bay areas. Chairman Ottenheimer asked how long the training sessions lasted. Mr. Stewart stated the training sessions take about 1/z hour for adults and the junior school is a two-day affair. Chairman Ottenheimer asked for details about the leagues. Mr. Stewart stated junior leagues usually come on Mondays and are separated into the 8- 11 year olds and 14-17 year olds. He stated they race against each other and at the end of a quarter there is a winner. Chairman Ottenheimer asked if there a printout is provided after a general race. Mr. Stewart replied yes. He noted the printout provides lap time and scores and position in each lap. Mr. Raysa asked if the Village has adopted the ISTM standards. Mr. Brown stated the standards are purely a recommendation. Mr. Bill Wallace of Wes Tec stated he has some slight concern with the fact that this traffic will be going past his building. However, he hopes that time will prove that it will not be a problem. Buffalo Grove Plan Commission-Public Hearing-March 5, 2003-Page 6 Respectfully submitted, Fay Rubin, Recording Secretary APPROVED BY: LESTER OTTENHEIMER, Chair Buffalo Grove Plan Commission-Public Hearing-March 5, 2003-Page 7 Board Agenda Item Submittal xII-C Requested By: Robert E Pfeil Entered By: Robert E Pfeil Agenda Item Title: Ordinance 2003- Approving the First Amendment to the Planned Unit Development for Covington Office Plaza, proposed Groundwork office building,350 Dundee Road Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 03/28/2003 04/07/2003 Regular Agenda Planning 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Groundwork Ltd. is proposing to construct an office building on Lot 3 of the Covington Office Plaza west of the Fifth Third Bank, 345 Dundee Road. The approved Preliminary Plan for the Covington Office Plaza allows a bank (4,800 square feet) on Lot 3 and a site for a future second user. The site is a parcel of 15,700 square feet that would be subdivided from Lot 3. The Plan Commission held a public hearing on March 19, 2003 and voted 8 to 0 to recommend approval of the P.U.D. amendment. The proposed office building would be a one-story building with a floor area of approximately 4,250 square feet and a maximum height of 23 feet at the top of the roof. The plan provides 17 parking stalls. The building would be a minimum of 50 feet from the lot line of the existing office building at 355 Dundee Road. The B-3 District requires a building setback of 50 feet from "any residential property line." (The Kingswood Church property, adjoining the site to the west is zoned R-1 Special Use.) A variation is requested to allow a setback of 35 feet to the west property line. The existing office building at 355 Dundee Road is approximately 40 feet from the west lot line. I think the variation is appropriate since the abutting land use is a parking lot and the height and mass of the proposed building will be relatively small. The B-3 District also requires a wall, fence or hedge six feet in height to provide a screen where a side or rear lot line "coincides with a side or rear lot line in an adjacent residential district." (This would apply to the west lot line abutting Kingswood Church.) The petitioner is requesting a variation of this screening requirement. In lieu of a solid screen, extensive landscaping is proposed in the west yard between the office building and the parking lot of the Kingswood Church. Vehicular access to the office building would be via the existing right-in/right-out on Dundee Road as well as the driveway on Golfview Terrace serving the Covington Office Plaza. The draft ordinance, exhibits, and the draft Plan Commission minutes are attached. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Ell 31 G roundworkOffice0rd4-2-02.1 El groundwork office location map_2-14-0 El Plan Co m m_3-5-03.p Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: 4/2/03 ORDINANCE NO. 2003 - AN ORDINANCE APPROVING THE FIRST AMENDMENT TO THE PLANNED UNIT DEVELOPMENT (P.U.D.)AND PRELIMINARY PLAN IN THE B-3 PLANNED BUSINESS CENTER DISTRICT FOR THE COVINGTON OFFICE PLAZA VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS Groundwork, Ltd. office building (Lot 3,part referred to as "Lot 3A") 350 Dundee Road West of Fifth Third Bank, 345 Dundee Road WITNESSETH: WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the provisions of the Constitution of the State of Illinois of 1970; and, WHEREAS, the Covington Office Plaza was approved by Ordinance 81-38 approving the annexation agreement dated July 6, 1981; and, WHEREAS, said annexation agreement approved a Planned Business Center in the B-3 District and approved a Preliminary Plan dated June 3, 1981 and revised June 12, 1981 allowing three two-story office buildings; and, WHEREAS, the Planned Business Center has been platted into Lots 1, 2 and 3 pursuant to the plat of subdivision recorded as document 91032337 by the Cook County Recorder of Deeds; and, 2 WHEREAS, the Village enacted Ordinance 2002-46 approving Fifth Third Bank for said Lot 3 (1.658 acres) legally described in EXHIBIT A attached hereto; and, WHEREAS,the site planning for Lot 3 approving Fifth Third Bank contemplated an additional building area on the western portion of said Lot; and, WHEREAS, Groundwork, Ltd. (hereinafter referred to as the "Developer") has petitioned the Village for amendment of Exhibit D to Ordinance 2002-46 to allow a one-story office building with a floor area of approximately 4,250 square feet(for the portion of Lot 3 referred to herein as "Lot 3A") pursuant to Exhibits C through J attached hereto and made a part hereof. Lot 3 and Lot 3A are sometimes hereinafter referred to as the "Property"; and, WHEREAS, pursuant to due notice and advertisement, the Village Plan Commission held a public hearing and made their recommendations pursuant to the requested amendment of the Planned Unit Development and Preliminary Plan for Lot 3, including variations of the Village Zoning Ordinance concerning the building setback and screening in the west portion of Lot 3A; and, WHEREAS,the President and Board of Trustees of the Village (sometimes hereafter referred to as the "Corporate Authorities") after due and careful consideration have determined that the development of Lot 3A on the terms and conditions herein set forth would enable the Village to control development of the area and would serve the best interests of the Village. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: I. Applicable Law. This Ordinance is made pursuant to and in accordance with the 3 Village's Zoning Ordinance, Development Ordinance and the Village's Home Rule powers. The preceding whereas clauses are hereby made a part of this Ordinance. 2. Amendment of the Planned Unit Development. The Corporate Authorities hereby adopt a proper,valid and binding ordinance approving an amendment to the Planned Unit Development for the Property, including approval of a Preliminary Plan (EXHIBIT E) for Lot 3A for the proposed Groundwork office building and pursuant to the exhibits attached hereto and subject to the conditions contained herein. It is understood that Lot 3 will be re-platted to delineate a zoning lot for the proposed office building on "Lot 3A"pursuant to a final plat of subdivision subject to approval by the Village 3. Approval of Plans. The Corporate Authorities hereby approve the Preliminary Plan (EXHIBIT E) and the Preliminary Engineering Plan (EXHIBIT F) pursuant to the provisions of the Zoning Ordinance and Development Ordinance. The Corporate Authorities agree to approve a Development Plan (including a final plat of subdivision) based on final versions of the plans and drawings as submitted by Groundwork, Ltd. provided that the Development Plan shall: (A) conform to the approved Preliminary Plans (EXHIBITS E and F), and (B) conform to the terms of this Ordinance and all applicable Village Ordinances as amended from time to time; and (C) conform to the approved Development Improvement Agreement(EXHIBIT B) as amended from time to time. 4. Compliance with Applicable Ordinances. Developer will comply with all ordinances of the Village of Buffalo Grove as amended from time to time in the development of the Property, provided that all new ordinances, amendments, rules and regulations relating to zoning, building and subdivision of land adopted after the date of this Ordinance shall not be arbitrarily or discriminatorily applied to the Property but shall be equally applicable to all property similarly zoned and situated to 4 the extent possible. Developer, in the development of the Property, shall comply with the standards set forth in the Village of Buffalo Grove Development Ordinance as amended from time to time. Notwithstanding the foregoing,the Village shall not apply new ordinances or regulations to the Property to the extent that such ordinances or regulations would prevent development of the Preliminary Plan approved herein. 5. Amendment of Plan. If Developer desires to make changes in the Preliminary Plan, as herein approved,the parties agree that such changes in the Preliminary Plan will require, if the Village so determines, the submission of amended plats or plans, together with proper supporting documentation,to the Plan Commission and/or the Corporate Authorities to consider such changes to this Ordinance. The Corporate Authorities may, at their sole discretion, require additional public hearings and may review the commitments of record contained in this Ordinance, including, but not limited to fees,prior to final consideration of any change in the Preliminary Plan. The Village Manager is hereby authorized to approve such minor changes as he deems appropriate, provided that no such change increases the total ground area covered by buildings by more than two percent(2%). 6. Water Provision. Developer shall be permitted and agrees to tap on to the Village water system at points recommended by the Village Engineer which points to be extent shown on EXHIBIT F are hereby approved by the Village. It is understood, however, that changes to the Preliminary Engineering Plan may be required at the time of Final Engineering. Developer further agrees to pay to the Village such fees in accordance with the applicable Village Ordinances at the time of the issuance of the water and sewer permits. 7. Storm and Sanitary Sewer Provisions. A. Developer shall construct sanitary sewers as necessary to service the proposed office building, pursuant to EXHIBIT F. It is understood, however, that changes to the 5 Preliminary Engineering Plan may be required at the time of Final Engineering. Upon installation and acceptance by the Village through formal acceptance action by the Corporate Authorities,the Corporate Authorities agree to operate and maintain such system, except for sanitary sewer service connections. B. Developer shall construct storm sewers which may be necessary to service the site pursuant to EXHIBIT F. It is understood, however, that changes to the Preliminary Engineering Plan may be required at the time of Final Engineering. 8. Drainage Provisions. Developer shall fully comply with any request of the Village Engineer related to the placement of buildings on lots,to preserve drainage standards. Developer shall install any storm sewers and/or inlets that are required to eliminate standing water or conditions of excess sogginess that may, in the opinion of the Village Engineer, be detrimental to the growth and maintenance of lawn grasses. 9. Security for Public and Private Site Improvements. Security for public and private site improvements shall be provided in accordance with the Development Ordinance, and the Development Improvement Agreement (EXHIBIT B) as amended from time to time. Any letter of credit issued for such improvements shall be drawn on a financial institution of net worth reasonably satisfactory to the Village Attorney. The issuer may have an equitable or lending interest in the Property provided that the letter of credit, either by its own terms or by separate written assurances of the issuer, shall be honored irrespective of that interest. The Village shall have the right to draw up to the full amount of the letter of credit in order to complete, and have formal acceptance of all improvements secured by the letter of credit. 10. Exhibits. The following EXHIBITS, some of which were presented in testimony given by Developer or the witnesses during the hearings held before the Plan Commission and the 6 Corporate Authorities prior to the execution of this Ordinance, are hereby incorporated by reference herein, made a part hereof and designated as shown below. EXHIBIT A Legal Description EXHIBIT B Development Improvement Agreement EXHIBIT C Site and Zoning Information Sheet dated March 10, 2003 by Groundwork, Ltd. EXHIBIT D Overall Site Plan — Lot 3 (including entire Covington Office Plaza property —Lots 1, 2 and 3), dated as last revised March 10, 2003 by Groundwork, Ltd. EXHIBIT E Prelimininary Plan ("Concept Site Plan;" l lxl7-inch color sheet and 24x36-inch print) dated as last revised March 10, 2003 by Groundwork, Ltd. EXHIBIT F Preliminary Engineering Plan dated as last revised March 10, 2003 by Groundwork, Ltd. EXHIBIT G Conceptual Landscape Plan (1 lxl7-inch color and 24x36-inch print) dated as last revised February 26, 2003 by Groundwork, Ltd. EXHIBIT H Exterior building elevations (2 sheets, 81/z x 11-inch) and floor plan (1 sheet, 8 1/z x 11-inch) dated March 10, 2003 by Groundwork, Ltd. EXHIBIT I Building materials list(1 sheet, 8 1/z x 11-inch) dated February 26, 2003 by Groundwork, Ltd. (brick size specified as "modular" in testimony at March 19, 2003 Plan Commission public hearing) EXHIBIT J Exterior lighting specification (7 sheets, 8 1/z x 11-inch, no date)by Cooper Lighting 11. Declaration of Covenants, Conditions and Restrictions. Lot 3A shall be subject to the declaration of covenants, conditions and restrictions ("Declaration")recorded with the Cook County Recorder on December 18, 2002 as document no. 0021405527. Said approved covenants shall be amended as necessary to accommodate the Groundwork, Ltd. office building. 12. Enforceability of the Ordinance. This Ordinance shall be enforceable in any court of 7 competent jurisdiction by any of the parties by an appropriate action at law or in equity to secure the performance of the covenants herein described. If any provision of this Ordinance is held invalid, such provisions shall be deemed to be excised herefrom and the invalidity thereof shall not affect any of the other provisions contained herein. 13. Binding Effect of Ordinance. This Ordinance shall be binding upon Lot 3, Lot 3A, the parties hereto and their respective grantees, successors and assigns. 14. Corporate Capacities. The parties acknowledge and agree that the individuals that are members of the group constituting the Corporate Authorities are enacting this Ordinance in their official capacities as members of such group and shall have no personal liability in their individual capacities. 15. Notices. Any notice required pursuant to the provisions of this Ordinance shall be in writing and be sent by certified mail to the following addresses until notice of change of address is given and shall be deemed received on the fifth business day following deposit in the U.S. Mail. If to Developer: Lawrence M. Freedman, Esq. Ash, Anos, Freedman and Logan 77 W. Washington Street, Suite 1211 Chicago, IL 60602 Copy to: John Green Groundwork, Ltd. 1051 Perimeter Drive, Suite 1110 Schaumburg, IL 60173 If to Village: Village Clerk Village of Buffalo Grove 50 Raupp Boulevard 8 Buffalo Grove, IL 60089 Copy to: William G. Raysa, Esq. Raysa and Zimmermann, Ltd. 22 S. Washington Ave Park Ridge, IL 60068 16. Special Conditions. A. The following variations to the Village Zoning Ordinance are hereby granted pursuant to EXHIBITS E and G attached hereto: Section 17.44.040D.3. —To allow a building setback of 35 feet instead of 50 feet adjoining the residential property line to the west; and Section 17.44.040.D.5.a. — To waive the requirement for construction of a screen six feet in height adjacent to a lot line in a residential district. B. Developer shall submit a final landscaping plan for review and approval by the Village Forester prior to any grading or removal of trees on any portion of Lot 3A. C. Developer shall comply with security recommendations by the Village Police Department's Crime Prevention Unit. D. The plat of re-subdivision shall provide any necessary easements for shared access and shared parking over Lot 3 and Lot 3A to permit access to the users of the respective lots for vehicular parking, ingress and egress. The plat of subdivision shall provide any necessary easements for public access to the sidewalks and pedestrian walks depicted on EXHIBITS E, F and G. 9 E. Fire lanes shall be provided on Lot 3A in compliance with the recommendations of the Buffalo Grove Fire Department. Said fire lanes shall be depicted on the final plat of subdivision. F. Signs depicted on the attached exhibits are not approved by this Ordinance. Said signs are subject to the provisions of the Village Sign Code. G. Construction traffic shall be prohibited from using Park View Terrace except as authorized by the Village. H. Developer shall submit a final site lighting plan at the time of application of approval of the plat of re-subdivision. Said lighting plan is subject to approval by the Village Engineer. L The provisions of Ordinance 2002-46 remain in full force and effect for Lot 3 and Lot 3A unless specifically modified by this Ordinance. 17. Effect. This Ordinance shall be in full force and effect from and after its passage and approval. This Ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: APPROVED: ATTEST: APPROVED: Village Clerk ELLIOTT HARTSTEIN 10 Village President This document was prepared by: Robert E.Pfeil, Village Planner Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 Mail to: Village Clerk Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 11 EXHIBIT A Legal Description Covington Office Plaza Southwest corner of Dundee Road/Golfview Terrace Lot 3 (part) in Covington II, being a resubdivision of Lots 1, 2, and 3 in Covington Office Plaza, a resubdivision of part of the east half of the northeast quarter of Section 8, Township 42 North, Range 11 East, of the Third Principal Meridian, according to the plat thereof recorded November 18, 2002 as Document No. 0021269852, in Cook County, Illinois. SUBJECT PROPERTY COMMON DESCRIPTION: Lot 3A is the portion (15,700 square feet) of Lot 3 west of the Fifth Third Bank, Dundee Road/Golfview Terrace. PIN: 03-08-201-042 11. N ry II Cl U O QV / Y V .�P c 'c c u p FL o mCD CL L ° WV. u.. OIN CD uII.. � y ' CD W d'II au ry / '"" ° °.... / ail n „ I� u y . 0 QMM � V II;A..0 ��"y � r� � W c ,ram- 2 C u�. " W " " o00 '° a a,iD d W tl... 'Uu YI ,.y Q u. .. II"II^... u�' V II u� V a� Y � .u I , ull W �� u� cc „ ° ! W (/� CD qCV) d CD ry CD Ou� y �al�il �11 .� Iy y Vu U1 7, 4Ay ° , I ryl Yu.Y ti " a� ,� �1u 1 CD " V h 4y y y y a"ICU .... I.. I� � � W0' , V.IIy 8 ° wu °.,,,, Q d 0n r uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuVVVVVuuuuuuuuuVVVVVIpuVVVVVVVVVVVVpVluuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuluuuuuiuouuuuuuuuuuuo 11�1 111-1 14 ri I APPROVAL OF MINUTES —None uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuiuuuu COMMITTEE AND LIAISON REPORTS Commissioner Teplinsky attended the Village Board meeting on March 3, 2003 where nothing was relevant for the Plan Commission. CHICAGO INDOOR RACING — APPROVAL OF A SPECIAL USE FOR A RECREATIONAL FACILITY IN THE INDUSTRIAL DISTRICT, 301 HASTINGS DRIVE(GENERAL BINDING CORPORATION PROPERTY Moved by Commissioner Samuels, seconded by Commissioner Kenski-Sroka to recommend approval to the Village Board of the petition for approval of a Special use for a recreation facility in the Industrial District on the property common description of 301 Hastings Drive, pursuant to the exhibits introduced at the public hearing and testimony given. Commissioner Samuels noted this was a very professional presentation which satisfied all of the requirements of a special use ordinance and this is the type of facility that will be a benefit to the Village economically as it will draw additional employment opportunities. Commissioner Teplinsky stated he is excited about this unique project which will attract other businesses. He further noted that any safety concerns he had had been completely addressed and alleviated. Commissioner Kenski-Sroka noted she has been excited about this project since she heard about it at the Village Board meeting. She noted this facility would draw people in from beyond the Village borders and add to the Village coffers. She stated the project meets all of the special use requirements and is a good plan. Chairman Ottenheimer called for a vote on the motion and the vote was as follows: AYES: Samuels, Smith, Bocek, Kenski-Sroka, Khan, Teplinsky, Stark, Ottenheimer NAYES: None ABSENT: None ABSTAIN: None The motion passed 8 to 0. GOUNDWORK, LTD. — PROPOSED OFFICE BUILDING ON LOT 3 (PART) OF COVINGTON OFFICE PLAZA, AMENDMENT OF A PLANNED UNIT DEVELOPMENT IN THE B-3 DISTRICT, DUNDEE ROAD/GOLFVIEW TERRACE —WORKSHOP 42 Buffalo Grove Plan Commission-Regular Meeting-March 5, 2003-Page 2 Mr. Green stated the proposed building on the second plan has only a few minor changes. The side yard adjacent to the church is now at 35 feet due to their desire to add additional landscaping to the area and create a flow and movement for the building. He noted two additional elevations have now provided and window openings have been reduced to 10 percent of wall area to comply with code. The building has also been moved back 5 feet. Mr. Green stated they seek to avoid a fence between the proposed building and the church and have spoken to members of the church who are in favor of no fencing as they do not want to remove some of the mature trees on the property line and that the existing office building to the south does not have a fence adjacent to the church property. He further noted the Forestry Department has requested additional landscaping which they have now supplied in the form of evergreens and ornamental trees. Mr. Green displayed samples of proposed building materials noting they have picked a brick that has similar color to the adjacent bank's, but a narrower range. The brick will be modular size. Chairman Ottenheimer asked if there would be a slate roof. Mr. Green stated they would be going with a dimensional shingle, 30-year roof. Commissioner Bocek asked if the detention had been calculated for this building. Mr. Green stated the calculations were done at the time of the bank building and had been programmed to include a 4,500 square foot building. The Commission agreed this project was ready for a public hearing. VILLAGE ZONING MAP —ANNUAL REVIEW Moved by Commissioner Samuels, seconded by Commissioner Stark to recommend approval of the Village Zoning Map. Chairman Ottenheimer called for a vote on the motion and all were in favor of the motion. The motion passed 8 to 0. CHAIRMAN'S REPORT—None FUTURE AGENDA SCHEDULE Mr. Pfeil stated the next scheduled meeting would be held on March 19, 2003. PUBLIC COMMENTS AND QUESTIONS —None STAFF REPORT—None NEW BUSINESS —None Buffalo Grove Plan Commission-Regular Meeting-March 5, 2003-Page 3 Board Agenda Item Submittal xII-D Requested By: Scott D Anderson Entered By: Scott D Anderson Agenda Item Title: Ordinance 2003- An Ordinance Establishing Authorizing Appropriations for the Village of Buffalo Grove for the Period May 1,2003 Through April 30,2004. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 03/31/2003 04/07/2003 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. As required under the Illinois Compiled Statutes, Section 5/8-2-9 in Chapter 65 of the Illinois Municipal Code, the FY 2003-2004 Appropriation Ordinance for all Village funds with the exception of the Buffalo Grove Golf Club and Arboretum Golf Course Funds has been prepared for public hearing and consideration by the President and Board of Trustees. By statute, this ordinance must be approved and have an effective date no later than the end of the first quarter of the applicable fiscal period. The presentation of this ordinance during the public hearing, and its subsequent adoption, will be the final step in the FY 2003-2004 budget cycle. A public hearing must be held regarding the purpose of each appropriation. Notice of such public hearing must be published at least ten days prior to said hearing. The date for the hearing is April 7, 2003. The legal notice for the hearing was published on March 27, 2003 in the Daily Herald. The ordinance may be adopted during the same meeting as the public hearing. The proposed Appropriation Ordinance for FY 2003-2004 totals $50,300,043. The appropriation is $6,336,934 more than the approved budget for the fiscal period. This amount exceeds the underlying budget by 14.41%. The proposed ordinance is attached to item IX.B. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William R.Balling FROM: William H.Brimm DATE: February 20,2003 SUBJECT: Arboretum Funding Issues As the Arboretum project enters into the final 60 days of peak activity to move to and through what is viewed as substantially completion, the overall funding available was reviewed against what the project team believes is a realistic level of expenditures yet to be incurred Those expenditures include contract work previously approved but subject to condition generated change orders combined with a recent request from MTI Construction Services for additional compensation. That compensation is to permit a recovery of reimbursable charges that now exist above the contract estimates along with general conditions brought about due to time, most specifically the project completing later than originally estimated. Each issue is addressed as follows: Change Orders: Ideally, change orders and other unforeseen conditions should be provided for within a project contingency. For both the maintenance building and clubhouse phases, contingencies were developed and proposed but based on two different approaches. The maintenance building contingency was based on a more traditional approach-1(r of approved contracts,while the clubhouse was based on a flat recommendation of$150,000. That change was due to overall budget concern as actual work elements were increasing in price due to improvements in scope of work as design efforts evolved. The maintenance building contingency was sufficient and in fact,all change orders required for the job were under the 10%estimate. However,the problem has been with the clubhouse. The attached memo dated February 17, 2003 details project challenges as they pertain to soil and environmental matters. These problems have impacted both phases and approximately$300,000 has been required to address the specific points noted. A conclusion is that while some matters of this type are to be expected on any job,the extent was never anticipated In addition to what is noted, there have been scope changes brought about for various reasons beyond soils and environmental. To date,a total of$250,579 of change orders have been approved,which include approximately $152,000 for soils, etc. The following note several trades that have had additional work authorized: • Site and building concrete $ 10,112 • Mass earthwork/grading 174,198 • Demolition 39,375 • Masonry 12,095 • Site utilities 11,123 • Electric 11,786 • Mechanical ( 20,964) • Carpentry ( 21,595) • Drywall/EIFS 16,550 • Structural steel 2,190 • All other 15,589 Further, MTI and Sente & Rubel are working through approximately $92,000 in pending change orders spread across all trades. Again, rather than repeat the detail of the February 17`b memo, those comments plus these observations highlight the recurring issue of change orders. MTI Request: In December 2002, Andy Jones met with Greg Boysen and myself to review matters relative to compensation requested by MTI. The basis of request was two-fold: to recover unbilled out-of-pocket expenses and to request additional general conditions due to the project running beyond the original completion date, which was this past January. As for reimbursables, throughout the entire project MTI had been billing the Village monthly and those charges were verified by staff prior to payment. As MTI was reviewing the project after a personnel change, unbilled expenses were discovered with detail was provided to staff. There is no question on anyone's mind that the work was not done; the problem is that the contract reimbursables balance ran to zero based on initial project estimates. Recovery in the amount of$17,698.99 is requested. As for additional general conditions,MTI has requested a final 43 days that is also a valid request under their service contract for this project. Any work beyond March 28'b will not become an additional charge in that that is within the contract period to complete and deal with punch list items. All this said,I reference the attached February 19`h letter from Andy Jones to myself, prepared at our request, that summarizes our past conversations and invoice detail to support,from his perspective,the request. Overall,the request totals$56,598.99 Conclusion: Regardless of method of establishing the contingencies, the project has been impacted in an extraordinary and unanticipated way due to: • Unacceptable soil conditions • Unanticipated ground water conditions • Environmental issues such as site asbestos and chemically contaminated soils • Unknown underground fuel storage tanks along with septic tanks Other issues have arisen but they can be truly attributable to value engineering or scope modifications to address concerns in the field or those brought about due to the goal of executing this project"right". Only in hindsight can we now say that the contingency development factors would have been considered differently. That is not the case and hence the request that follows. At the present time,I believe that the project is"short"approximately$160,000 in what would be a request to adjust the project contingency relative to the clubhouse only. That assumes a$60K split between MTI with the remainder to the clubhouse. Greg and myself have met with Bill Raysa on this matter and believe that the proper course is to amend the project contingency rather than going through an effort to amend each project contract. To fund this shortfall,I would request formal consideration of the following: • That the Corporate Fund transfer be increased over the remaining life of the project by $100,000 to $2,100,000 • That the remaining$60,000 be funded out of the undesignated fund balance within the Capital Projects Facilities Development Fund. Those funds have accumulated over time from interest earnings as well as small unexpended bond proceeds from past issues that have been accounted for on a project by project basis. In closing,we believe what has been identified above and as part of the attachments address the conditions that exist up until this time on the project as they related to element cost matters and support the additional funding requested. William H.Brimm TO: William K Balling FROM: William H.Brimm DATE: February 17,2003 SUBJECT: Arboretum Change Orders/ Corporate Fund Commitment Bill, I wanted to bring you up to date on the reasons that the Arboretum projects will exceed what has been the stated Corporate Fund commitment of$2,000,000. The primary reason is that project contingencies and change orders have exceeded estimates with the second due to the fact that investment returns did not provide earnings on bonded proceeds at levels anticipated. Project contingencies were developed in concert with MTI Construction Services as part of the overall project cost estimation process. The first phase,that being the maintenance building,was budgeted with a contingency equal to 10%of the approved bids,that being$145,890 with phase two(clubhouse) equal to a flat$150,000. The departure between phases was due to MTI's concerns about project costs that were escalating above early estimates with final budget development recommended through the use of the flat contingency. During the course of project execution, a broad array of environmental and soils issues were encountered and although some were anticipated,the reality of the problems encountered was never anticipated. The following represents what has occurred to date on both project phases: Maintenance Building: • An underground seam of water is encountered deep at the northeast comer of the slab at time of footing preparation. To provide for an over dig, application of stone and concrete to reinforce the corner to support the slab (and pre-fabricated building), a total of$57,750 is required to resolve the problem. • As the site is excavated, a debris pit dating back to the Fiore days is discovered. Within the pit are landscape debris along with buried materials and supplies that were applicable to a landscape operation. In addition,special waste is discovered that requires non-traditional means of disposal. To resolve, remove and replace the dig, a total of$53,447 needs to be spent. Also, as part of this issue, sub-standard clay soils in bearing areas are noted which requires a stone application for the footings. • To dispose of unsuitable and contaminated soils,$9,278.50 is paid to the Countryside Landfill. • An underground fuel storage tank, still containing diesel fuel, is discovered as part of the site excavation. This requires a removal and disposal change of$3,240.50. • As the old clubhouse is demolished, the interior walls, behind layers of paneling going back to the Fiore ownership, are found to contain unacceptable levels of asbestos. That requires removal and disposal following EPA standards that eventually totals$11,324.26 for the direct services with another $19,280.00 required as a special landfill charge applicable to all debris volume because it must be certified as special waste. Included within the preceding disposal charges are costs related to contaminated soils discovered under the old maintenance building slab that include a variety of fuels, solvents,fertilizers and the like that accumulated over the years and were not discovered until the slab removed during the demolition process. Charges like this are nearly criminal but a project is held hostage due to rules and regulations that appear to border on the absurd. Clubhouse: • Soils say it all for this project element. As the foundation is excavated for the basement, several conditions are encountered. First,at the southeast corner of the foundation,an underground sand seam is cut and that seam contains an underground watercourse that flows quite heavily, from south to north. At this point, the foundation is load bearing along with being the point where the cart ramp to the basement is to be located. Then, as to foundation is excavated toward the northeast, a seam of blue clay is encountered, a soil that is saturated with water, extensive in cover area and relatively deep. This requires a considerable engineering review toward solution. What is eventually occurs is an over dig, application of a considerable volume of stone with continual de-watering of the area. Stone is applied in a volume to give the building the structural integrity it requires as well as allowing water to move through it along a natural course, thereby dealing with the seam. The change orders to accomplish this work,all of which were never anticipated nor disclosed when soil borings were taken or analyzed,total$145,223. • As the far east parking lot was excavated, another burial pit was encountered at the property line, extending somewhat to the west. This area apparently was used to dispose of landscape debris such as tree trunks, limbs and other similar material. Over the years,the area had been bermed so that initial site review did not disclose any obvious problems. It was only as the site was mass and fine graded and prepared for the parking lot that the problem was encountered. The effort to clear the material and bring in additional clay and stone was approximately$6,400. The above total in more than $300,000, well in excess of what may have been viewed as the most liberal of estimates for matters related to soils and the environment. Interest Earnings: In December 2000 when the project financing options were being presented,it was anticipated that interest earnings in excess of$225,000 could be realized based on then prevailing money market rates of 6.38%. The bonded proceeds were to be invested from the Series 2001 general obligation bonds, which was sold on March 5, 2001. Additionally, earnings could have been greater because based an additional funding recommendation, a second general obligation bond was sold in February 2002. Total borrowings for the project were$5.5 million. The reality, due to economic and world conditions unanticipated at any level, is that rates fell well below expectations. The December 2000 money market yield of 6.38% declined to 1.186%by January 2003. While all bond proceeds are now expended,actual yield has been based on the following rate history: • March 2001 5.245% • April 2001 4.931% • May 2001 4.253% • June 2001 4.156% • July 2001 3.941% • August 2001 3.755% • September 2001 3.236% • October 2001 2.844% • November 2001 2.402% • December 2001 2.066% • January 2002 1.950% February 2002 1.9000/0 • March 2002 1.860% • April 2002 1.820% • May 2002 1.733% • June 2002 1.733% • July 2002 1.719% • August 2002 1.689% • September 2002 1.672% • October 2002 1.673% • November 2002 1.343% • December 2002 1.238% • January 2003 1.186% On a simple average of rates for the periods under observation,the investment return was 2.697%. Despite the fact that more funds were borrowed when compared to initial project proforma discussions, investment return has approximated $160,000. While the difference is around $65,000 the return may have been higher if rates had remained in the 5-6%range over the period because bonded proceeds were not paid out as quickly as was estimated late in calendar 2000. Both factors detail what had not been anticipated as the project was developing. It is fair to assume that there will always be unanticipated soil and environmental issues with any project. However,the extent to which encountered is believed exceptional due to the relative size of the project and the limited area under which the project was undertaken. As an aside,what is not noted were costs encmmtered due to the discovery of septic tanks that had been abandoned years earlier by Fiore that had to be resolved in the field(crushed with some utilities re-routed). As for return, the events of the past two years were extraordinary with yields reflective of what is obvious and apparent in the overall economic condition we continue to face. Despite all these issues,it is believed that funding over the original commitment,that again being $2,000,000 will approximate $100,000 but that too is contingent upon completing the project this spring and dealing with final matters outstanding. There will be some additional change orders although it is believed that they will not be extensive. As more evolves on these matters,they will be reported as supplements to this memo. LJ cat M William H.Brimm Sent By: MTI Construction Services, LLC; 847-592-6510; Feb-19-03 7:36PM; Page 2/3 MTI Construction Services, LL.0 February 19,2003 Mr.William Brimm,Assistant Village Manager Village of Buffalo Grove 50 Raupp Boulevard 847/s92 6s(n1 Buffalo Grove, IL 60089 RE: Arboretum Golf Course Clubhouse&Banquet Facility Dear Bill: Reference our recent meetings and discussions regarding additional general condition/reimbursable expenses that MTI Construction Services, LLC has incurred during the last year. The total of$56,598.99 in expenses can be defined by five (5) categories; 1) unsuitable foundation and soil bearing conditions, 2) environmental issues related to unforeseen and buried underground storage and fuel tanks,etc. discovered below grade,3)unsuitable soil conditions due to a running seam of underground ground water, 4) additional time and blueprinting required to incorporate banquet and kitchen facility requirements, and 5) weather related delays. Each of these issues in one way or another resulted in additional testing, surveying and/or engineering and blueprinting required and critical path construction delays during the core and shell construction phases of the Clubhouse and Banquet facility construction. 1 wish to make it clear that MTI is not requesting additional overhead and profit fees for any of these issues. MTI does not intend or wish to profiteer at the Village's expense. However,when we went back and reviewed our overall general condition/reimbursable expenses as they relate to the five (5) previously mentioned categories, and compared it to what was budgeted for same, we found that we had incurred some additional and unanticipated expenses. Granted,and ordinarily, these expenses should have been submitted at the time the extra construction costs associated with the five (5) categories were reviewed and approved,as additional subtrade construction costs. With the aforementioned in mind, we hereby now formally request your consideration and approval for payment to MTI in order to just "cover" the additional $56,598.99 general condition/reimbursable expenses of non-trade related construction costs that are enumerated by previously submitted MTI Invoice No.02-126,dated December 30,2002. MTI Sent By: MTI Construction Services, LLC; 847-592-6510; Feb-19-03 7:37PM; Page 3/3 Mr.William BriMM February 19,2003 Page 2 We trust that you understand, appreciate and agree with our request. We are only looking to cover unanticipated general condition/reimbursable expenses that were not budgeted for the project. Thank you in advance for your consideration. Very Truly Yours, MTI Construction Services,LLC drew Jones President&CEO Cc: Mr.William Balling Mr.Gregory Boysen MITI