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2003-04-21 - Village Board Regular Meeting - Agenda Packet VILLAGE OF VILLAGE OF VZuffalo BUFFALO GROVE 6rouc Fifty Raupp Blvd. Buffalo Grove,IL 60089-2100 Meetingof the Village of Buffalo Grove Board of Trustees Phone 847-459-2500 9 Fax 847-459-0332 Regular Meeting April 21, 2003 7:30 PM I. Call to Order II. Pledge of Allegiance Ill. Roll Call IV. Approval of Minutes A. Minutes of the April 7, 2003 Village Board V. Approval of Warrant Warrant#980 VI. Village President Report A. Arbor Day Proclamation and Tree City USA 2002 Award (Trustee Kahn) VII. Reports from the Trustees VIII. Village Manager's Report A. Monthly Manager's Report for March 2003 IX. Special Business A. Commendation: Annual Police Officer Awards Officer Jim Harris (Officer of the Year) and Officer Christy Bourbonnais (Special Commendation). (Trustee Trilling) B. Resolution for Officer Report: A Resolution Honoring Leo McCann for Service to the Village of Buffalo Grove (Trustee Trilling) C. Commendation: Award Presentation to Buffalo Grove Police Chief Leo McCann the Sons of the American Revolution Law Enforcement Award X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. Xl. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other Regular Agenda items. (Attached). XII. Ordinances and Resolutions A. Ordinance No. 2003- An Ordinance Adopting Rules for Public Hearings (Trustee Johnson) B. Ordinance No. 2003- An Ordinance Adding Chapter 3.06, Zoning Fees, and Amending Chapter 3.04, Waiver of Fees, of the Village of Buffalo Grove Municipal Code (Trustee Johnson) C. Ordinance No. 2003: An Ordinance Repealing Chapter 2.22, Appearance Plan, of the Village of Buffalo Grove Municipal Code, and adopting a revised Appearance Plan. (Trustee Glover) D. Ordinance No. 2003- , An Ordinance Amending Chapter 5.20, Class B Liquor Controls, North Garden Restaurant (President Hartstein) XIII. Old Business XIV. New Business XV. Executive Session A. Collective Bargaining (Trustee Trilling) XVI. Adjournment: Approximately 10:30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda April 21, 2003 7:30 PM Xl. Ordinances and Resolutions A. Ordinance No. 2003 - An Ordinance Amending Title 10 of the Village of Buffalo Grove Municipal Code to Codify Two-Way Stop Signs Placed at Corporate Grove Drive at Asbury Drive, and Corporate Grove Drive at Barclay Blvd. (Trustee Berman) RECOMMENDATION: Approve by motion. SUMMARY: The Ordinance would add two new stop signs; 1) on Corporate Grove at Asbury Drive, and 2) on Corporate Grove at Barclay Boulevard. B. Ordinance No. 2003- : An Ordinance Authorizing the Disposal of Surplus Village Personal Property (Trustee Berman) RECOMMENDATION: Approve by motion. SUMMARY: Those items, as listed in Exhibit A of the attached, are accounted for within the village's fixed asset inventory control system and were retired during FY 2002-2003. Approval is recommended. C. Resolution 2003- A Resolution Amending the Village of Buffalo Grove Fixed Asset and Capital Equipment Capitalization Policy. (Trustee Berman) RECOMMENDATION: Approve by motion. SUMMARY: New Business None Old Business D. Award of Bid - Uniform Rental Contract (Trustee Berman) RECOMMENDATION: Approve by motion. SUMMARY: Based on the proposals submitted and the reference contacts made by staff we respectfully request that the Village President and Board of Trustees award a 2 year uniform contract to the low bidder Aramark Uniform Services. Meeting of the Village of Buffalo Grove Board of Trustees Regular Meeting April 21, 2003 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes V. Approval of Warrant VI. Village President Report VII. Reports from the Trustees Vill. Village Manager's Report IX. Special Business X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. Consent Agenda None XII. Ordinances and Resolutions XIII. Old Business XIV. New Business XV. Executive Session XVI. Adjournment: Approximately 10.30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10.30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10.30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda April 21, 2003 7:30 PM XI. Ordinances and Resolutions None New Business None Old Business None 11352 4/7/2003 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,APRIL 7,2003 CALL TO ORDER President Hartstein called the meeting to order at 7:35 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Johnson,Kahn and Trilling. Also present were: William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Assistant Village Manager/Finance Director;Ghida Neukirch,Assistant Village Manager;Scott Anderson,Assistant Finance Director;Art Malinowski,Human Resources Director;Robert Pfeil,Village Planner;Fire Chief Sashko;and Joseph Tenerelli,Village Treasurer. i APPROVAL OF MINUTES Moved by Glover,seconded by Braiman,to approve the minutes of the March 10,2003 Committee of the Whole Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. Moved by Glover,seconded by Johnson,to approve the minutes of the March 17,2003 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. WARRANT#979 Mr.Tenerelli read Warrant#979. Moved by Glover,seconded by Johnson,to approve Warrant#979 in the amount of $1;189,697.34 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. RESOLUTION#2003-22—CANVASS OF VOTES The Village Clerk noted that the Canvass Board,consisting of President Hartstein,Clerk Sirabian and Trustee Braiman,met this evening and affirmed the canvass of votes for the April 1,2003 Municipal Election,declaring the winners as follows: Village President- Elliott Hartstein - 3,250 Village Clerk - Janet Sirabian - 2,987 Village Trustee - Jeffrey Berman - 2,941 DeAnn Glover - 2,823 Steven Trilling - 2,839 11353 4n103 Moved by Braiman,seconded by Kahn,to pass Resolution#2003-22,affirming the canvass of vote returns. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. President Hartstein noted that we are very pleased and honored to have the Honorable Hy Reibman,Judge of the Circuit Court of Cook County,and a former resident of Buffalo Grove,present this evening. Judge Reibman then administered the oath of office to Elliott Hartstein,Village President,Janet Sirabian,Village Clerk,and DeAnn Glover,Jeffrey Berman,and Steven Trilling,Village Trustees. BUFFALO GROVE DAYS COMMITTEE President Hartstein appointed Maureen Welborn,Arlene Kozemzak and Betty Lou Manso to the Buffalo Grove Days Committee. Moved by Johnson,seconded by Kahn,to concur with President Hartstein's appointments. t Trustee Glover asked that the motion be amended to include the appointment of Dean Hoelting to the Committee. oThe amendment was approved by Trustees Johnson and Kahn. Upon voice vote,the motion was unanimously declared carried. PUBLIC WORKS WEEK PROCLAMATION President Hartstein noted a proclamation declaring the week of April 6-12,2003 as International Building Safety Week to promote building safety and spotlighting the role of the dedicated code official in administering codes. CHILD ABUSE PRVENTION MONTH PROCLAMATION President Hartstein noted a proclamation declaring the month of April as Child Abuse Prevention Month,urging all residents and businesses to increase participation in efforts to prevent child abuse. RESOLUTION#2003-23—MOSQUITO ABATEMENT Moved by Glover,seconded by Johnson to pass Resolution#2003-23,a resolution against HB 2549 and SB 1762 Mosquito Abatement District Transfer. Upon voice vote,the motion was unanimously declared carried. SYMPHONIC BAND Trustee Braiman reminded the community that the Buffalo Grove Symphonic Band will be presenting their next concert at Stevenson High School on May 4,2003. ESKAPE Trustee Glover noted that the Buffalo Grove Youth Commission is presenting Eskape with the Police on Sunday evening,May 4,2003. The proceeds will benefit the Fraternal Order of Police Special Olympics program. SENIOR EXPO Trustee Glover reported that the Senior Expo will be held on Tuesday,April 29,2003 at the Schwaben Center. 11354 4n12003 TRANSPORTATION Trustee Berman reported that the Chicago Area Transportation Study is coordinating two public meetings to provide opportunities to comment on the current version of the regional transportation plan. These meetings will be held on April 23,2003 at the Libertyville Sports Complex and on May 1,2003 at the Palatine Township Senior Center. CIVIC INVOLVEMENT Trustee Johnson again encouraged residents to support our troops in the Middle East by displaying yellow ribbons. REFUSE BILLING Trustee Trilling noted a recent billing error by the refuse collector,and corrected bills will go out to those who received incorrect bills. MEMORIAL Trustee Hartstein led the audience in a moment of silence to remember those service personnel who have recently lost their lives in the current conflict.in the Middle East. GFOA/CFO AWARD Mr.Balling noted that the Government Finance Officers Association of the United States and Canada has recognized Buffalo Grove for Excellence in Achievement in Financial Report. This is the 20`s consecutive year that the Village has received this award. Concurrent with that award is a specific award to be presented to the Chief Financial Officer,William Brimm. Mr.Brimm was congratulated by the audience and the Board as Mr.Balling presented the award to him. VOLUNTEER COMMISSIONS—2003 ANNUAL REPORTS Mr.Brimm presented a brief report noting the submission of Annual Reports for the various Committees and Commissions. Moved by Braiman,seconded by Kahn,to accept the Annual Reports at presented. Upon voice vote,the motion was unanimously declared carried. PUBLIC HEARING—APPROPRIATION ORDINANCE President Hartstein called the Public Hearing to order at 7:53 P.M. Mr.Anderson made a brief presentation reviewing the purpose of this Public Hearing. President Hartstein asked if there were any comments or questions from other public bodies,the audience,or the Board;there were none. President Hartstein adjourned the Public Hearing at 7:55 P.M. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience;there were none. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk then read a brief synopsis of each of the items on the Consent Agenda. 11355 4/7/03 Moved by Glover,seconded by Johnson to approve the Consent Agenda. The Child Abuse proclamation was taken off and noted earlier in the meeting. ORDINANCE No.2003-24—Arts&Crafts Vendor Fee Motion to approve Ordinance No.2003-24,amending chapter 5.10 Arts and Crafts Vendor Fee,of the Village of Buffalo Grove Municipal Code. RESOLUTION NO.2003-24—Adontine Policy&Practice Motion to approve Resolution No.2003-24,adopting the Village of Buffalo Grove Policy and Practice Relative to Debt. RESOLUTION NO.2003-25—NWC membership in IRMA otion to approve Resolution No.2003-25,authorizing the Village of Buffalo Grove to sponsor the Northwest ater Commission for membership in the Intergovernmental Risk Management Agency. t RESOLUTION NO.2003-26—Surplus Property Proeram QMotion to approve Resolution No.2003-26,for participation in State of Illinois Federal Surplus Program. JOINT PURCHASE for ROAD SALT 'Motion to authorize the participation in the State of Illinois Joint Purchase of Road Salt for the winter of 2003-04. SENIOR CELEBRATION DAY Motion to Proclaim May 14,2003 as Senior Celebration Day in recognition of Deistict 214's"Fifteen Years of Honoring Seniors"event. BIKE PATH&SLOPE RECONSTRUCTION PROJECT—Award of Bid QMotion to Award of Bid for Corporate Grove Bike Path&Slope Reconstruction Project. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. ORDINANCE#2003-25—COIN OPERATED AMUSEMENT DEVICES Moved by Johnson,seconded by Berman,to pass Ordinance#2003-25,amending Chapter 5.12 of the Village of Buffalo Grove Municipal Code,Coin Operated Amusement Devices. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. ORDINANCE#2003-26—CHICAGO INDOOR RACING In answer to a request from Trustee Glover,representatives from Chicago Indoor Racing stated that they would be happy to install a board-on-board fence not to exceed 6'in height rather than the chain link fence. 11356 4/7/03 It was noted that they hope to begin construction in May and be open some time in August. Moved by Glover,seconded by Berman,to pass Ordinance#2003-26,approving a special use in the Industrial District for Chicago Indoor Racing,301 Hastings Drive,subject to the inclusion providing for a board-on-board fence. Trustee Berman acknowledged that the Village has reviewed the findings of fact and he believes that all questions have been addressed and he is very comfortable approving the special use and that all the special use criteria have been met per the ordinance;he has received nothing but positive feedback on this.proposal since it was presented to the community. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. ORDINANCE#2003-27—COVINGTON OFFICE PLAZA Moved by Johnson,seconded by Kahn,to pass Ordinance#2003-27,approving the First Amendment to the Planned Unit Development for Covington Office Plaza,proposed Groundwork office building,350 Dundee Road,pursuant to materials presented tonight,ordinances dated 4/2/03. Upon roll call,Trustees voted as follows: aAYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. ORDINANCE#2003-28—APPROPRIATIONS L� Moved by Berman,seconded by Glover to pass Ordinance#2003-28,authorizing appropriations for the Village of Buffalo Grove for the period May 1,2003 through April 30,2004. AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. ti ARBORETUM FUNDING Mr.Balling noted that staff has prepared a report to amend the contingency order reserve that has been circulated to the Board,and approval of the report as submitted is recommended. Trustee Johnson stated that he has no problem approving the report,however,there needs to be something worked into future contracts with regard to soils. Moved by Braiman,seconded by Johnson,to accept the review of the Arboretum Funding Issues—Contingency for Change Orders and Construction Management Services. Trustee Berman noted that this is the perfect time to acknowledge Mr.Brimm and everyone involved for a job well done in the grand opening of the Arboretum facility this past weekend;he congratulated staff and stated that the building is beautiful. Upon roll call,the motion was unanimously declared carried. 11357 4/7/03 EXECUTIVE MEETING Moved by Braiman,seconded by Kahn,to move to Executive Meeting for the purpose of discussing the Sale or Lease of Real Estate. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. The Board moved to Executive Meeting from 8:09 P.M.until 8:20 P.M. ADJOURNMENT Moved by Kahn,seconded by Johnson,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 8:20 P.M. r f Janet M.Sirabian,Village Clerk APPROVED BY ME THIS DAY OF ,2003 Village President VILLAGE OF BUFFALO GROVE WARRANT#880 21 Apr-03 Corporate Fund: Reimbursement 9,427.94 Unemployment Insurance 0.00 Revenue Reimbursements 139,595.00 Legislative 3,917.15 Office of Village Manager 14,837.37 Planning 0.00 Management Information Systems 5,898.59 Legal 7,985.70 Finance&General Services 46,413.42 Fire Services 83,082.28 Police Services 76,638.24 Building&Zoning 10,144.98 Engineering Services 6,574.32 Building&Grounds 33,658.68 Street&Bridge Operations 17,153.58 Street&Bridge Administration 4,985.40 Forestry 12,526.15 ESDA 207.24 TransferMon Operating 361,847.44 Total 834,893.48 IMRF: Employee Contributions 0.00 Employer Contributions 3,123.52 Total 3,123.52 Parking Lot Fund: 741.27 Motor Fuel Tax Fund: 15,658.23 Capital Projects-Facilities: 96,582.89 Capital Projects-Streets: 19,000.00 Contractual Street Maintenance Debt Service Fund: 0.00 Bond&Interest Fund#1: 0.00 Bond&Interest Fund#2: 0.00 Bond&Interest Fund#3: 0.00 Facilities Development Debt Service: 0.00 Police Pension Fund: 0.00 Fire Pension Fund: 4,277.60 R.H.S. 0.00 Water Fund: Reimbursements 0.00 Revenue Reimbursements 0.00 Water Operations 10,009.99 Sewer Operations 132,279.42 Total 142,289.41 Buffalo Grove Golf Fund: Reimbursements 0.00 Expenses 20,000.60 Total 20,000.60 Central Garage Fund: Reserve for Capital Replacement 13,549.00 Reimbursements 0.00 Expenses 13,236.15 Total 26,785.15 Arboretum Golf Fund: Reimbursements 0.00 Expenses 36,091.26 Total 36,091.26 MIS Replacement Fund 596.00 Refuse Service Fund: 0.00 PAYROLL PERIOD ENDING 04/09/03 663,971.36 PAYROLL PERIOD ENDING TOTAL WARRANT#980 1,860,887.25 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President 03 ACV Bonus(Apr) Balance Net Earnings 366,683.30 _32,604.76 399,288.06 Federal W/H PENNIO 945 0•00 Federal W/H BW 941 67,187.18 4,980.60 72,167.78 Federal W/H MO 941 0.00 Credit Union 25,474.25 25,474.25 State W/H 14,254.17 944.28 15,198.45 State W/H Wisc 456.02 456.02 United Way 306.00 306.00 AFLAC 17.30; 17.30 Police Pension 16,391.26 2,214.48 18,605.74 Firs Pension 11,905.10 870.38 12,775.48 Flex Savings 2,135.30 - 2,135.30 Dependent Care 613.60 613.60 Retiree Health Sav 1,167.44 1,167.44 ICMA Employee 27,716.45 27,716.45 ICMA Employer 1,981.95 1,981.95 PPO Premium Deduct 4,399.13 4,399.13 IPBC/Retirees 0.00 FICA 15,400.58 686.76 16,067.34 32,134.68 FOP 85.00 85.00 Medicare 7,002.95 629.23 7,632.18 15,264.36 47,399.04 Fire Dues 1,248.00 1,248.00 Life Insurance 0.00 PC Purchase 1,409.70 1,409.70 Gamishments 4,210.89 4,210.89 Suspension 0.00 General Fund Fire 236.00 236.00 Sub-total 570,281.57 0.00 42,910.49 613,192.06 6zZa 36891.58, IMRFSupplement 0.00 IMRF-Employee 0.00 10,757.66 483.94 11,241.60 IMRF-Employer 0.00 15,156.36 681.82 15,838.18 Gross Payroll 596,195.59 0.00 14- 44,076.25 640,271.84 663,971.36 Bank Transfer Equals total of Payd Dist by Org cee Pay Adjustment Register, Current Employer Expense Payroll Gross 663,971.36 Bank Sheets should always=this# Water/Sewer 22,681.59 Police Pension Fire Pension BG Golf 17,338.90 Arb Goff 14,244.73 Difference between Pyrl Gross 609,706.14 Total Other Funds 54,265.22 less watedgoWpension Date: 04/17/03 11:41 Village of Buffalo Grove Page: 1 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000010 DEPT NO. 000010 CORPORATE FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 DOUGLAS & SUSAN SPERLING 181083 061670 224 DEP DIA 1,000.00 166513 061444 224 DEP DIA 1,000.00 *TOTAL VENDOR -> ONE-TIME VENDORS 2,000.00 * 902750 VILLAGE OF BUFFALO GROVE 4/3/03 061576 136 PER PROP REP TAX 97.29 *TOTAL VENDOR VILLAGE OF BUFFALO 97.29 * 903010 VILLAGE OF BUFFALO GROVE MAR 03 061581 127 INV POOL INT DIST 855.47 *TOTAL VENDOR VILLAGE OF BUFFALO 855.47 * 903030 VILLAGE OF BUFFALO GROVE MAR 03 061579 123 INV POOL INT DIST 38.04 *TOTAL VENDOR VILLAGE OF BUFFALO 38.04 * 903080 VILLAGE OF BUFFALO GROVE 4/3/03 061572 126 PER PROP REP TAX 13.59 MAR 03 061580 126 INV POOL INT DIST 4.75 *TOTAL VENDOR VILLAGE OF BUFFALO 18.34 * 903130 VBG-FAC DEV DEBT SERV FND 4/3/03 061573 128 PER PROP REP TAX 29.36 4/3/03 061573 128 PER PROP REP TAX 146.37 MAR 03 061582 128 INV POOL INT DIST 123.57 4/3/03 061573 128 PER PROP REP TAX 75.38 *TOTAL VENDOR VBG-FAC DEV DEBT SE 374.68 * 903140 VILLAGE OF BUFFALO GROVE 4/3/03 061575 131 PER PROP REP TAX 465.86 4/3/03 061571 131 PER PROP REP TAX 1,127.52 *TOTAL VENDOR VILLAGE OF BUFFALO 1,593.38 * 903200 VILLAGE OF BUFFALO GROVE MAR 03 061578 122 INV POOL INT DIST 475.26 *TOTAL VENDOR VILLAGE OF BUFFALO 475.26 * 903240 VILLAGE OF BUFFALO GROVE 4/3/03 061570 130 PER PROP REP TAX 997.11 4/3/03 061574 130 PER PROP REP TAX 411.95 *TOTAL VENDOR VILLAGE OF BUFFALO 1,409.06 * Date: 04/17/03 11:41 Village of Buffalo Grove Page: 2 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000010 DEPT NO. 000010 CORPORATE FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903280 VILLAGE OF BUFFALO GROVE MAR 03 061583 132 INV POOL INT DIST 665.37 *TOTAL VENDOR VILLAGE OF BUFFALO 665.37 * 903340 VILLAGE OF BUFFALO GROVE MAR 03 061584 133 INV POOL INT DIST 1,901.05 *TOTAL VENDOR VILLAGE OF BUFFALO 1,901.05 * **TOTAL CORPORATE FUND 9,427.94 Date: 04/17/03 11:41 Village of Buffalo Grove Page: 3 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000010 DEPT NO. 000210 CORPORATE REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 RIFFNER & SCOTT, P.C. 177145 061625 1260 VIDEO SUP FEES 50.00 8340 061629 1081 PASS REG 20.00 20657 061603 1067 RE TRANS STAMPS 576.00 10590 061621 1081 PASS REG 40.00 11681 061609 1081 PASS REG 25.00 14012 061605 1081 PASS REGIS 20.00 20418 061626 1067 R E TRANS TAX 45.00 *TOTAL VENDOR -> ONE-TIME VENDORS 776.00 * 364410 EDWARD HINES LUMBER CO JAN 03 061522 1052 STATE SALES TAX/H 92,527.34 JAN 03 061522 1066 STATE SALES TAX/H 46,263.66 *TOTAL VENDOR EDWARD HINES LUMBER 138,791.00 * 418935 ILLINOIS STATE POLICE 4/3/03 061638 1299 ALL OTHER INCOME 14.00 4/9/03 061637 1299 ALL OTHER INCOME 14.00 *TOTAL VENDOR ILLINOIS STATE POLI 28.00 **TOTAL CORPORATE REVENUE 139,567.00 28.00 Date: 04/17/03 11:41 Village of Buffalo Grove Page: 4 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000010 DEPT NO. 000401 LEGISLATIVE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36570 AMERICAN CHARGE SERVICE 3/17/03 061418 4942 SR CIT TAXI 30.00 *TOTAL VENDOR AMERICAN CHARGE SER 30.00 * 322150 GOV PERS TEST SERV INC 5994 061439 3714 FIRE & POLICE COM 175.00 *TOTAL VENDOR GOV PERS TEST SERV 175.00 * 455912 JAMES, GUSTAFSON 14059 061441 3714 FIRE/POLICE COMM 195.00 *TOTAL VENDOR JAMES, GUSTAFSON 195.00 * 512730 LAKE CO MUNICIPAL LEAGUE 334 061556 3215 REC COMM AFF 20.00 *TOTAL VENDOR LAKE CO MUNICIPAL L 20.00 * 546960 LAURIE B. MARSTON, AICP JAN-MAR 03 061661 4913 CONS FEES OTHER 1,000.00 *TOTAL VENDOR LAURIE B. MARSTON, 1,000.00 654400 OTTOSEN, TREVARTHEN, 24641 061530 3714 FIRE & POLICE COM 35.00 *TOTAL VENDOR OTTOSEN, TREVARTHEN 35.00 * 709061 PLUM GROVE PRINTERS 32367 061666 3720 REIMB 28.05 *TOTAL VENDOR PLUM GROVE PRINTERS 28.05 * 841147 TFW SURVEYING & MAPPING 14180 061673 4913 CONS FEES OTHER 526.70 *TOTAL VENDOR TFW SURVEYING & MAP 526.70 * 903100 VILLAGE OF BUFFALO GROVE 4/16/03 061630 3720 MISC EXP 1,568.32 *TOTAL VENDOR VILLAGE OF BUFFALO 1,568.32 * 903230 VBG VIL MGRS OFFICE 4/16/03 061679 3720 MISC EXP 7.35 4/16/03 061679 3720 MISC EXP 50.00 4/16/03 061679 3718 MISC EXP 9.00 *TOTAL VENDOR VBG VIL MGRS OFFICE 66.35 933660 WHITE WAY SIGN & MAINT Date: 04/17/03 11:41 Village of Buffalo Grove Page: 5 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000010 DEPT NO. 000401 LEGISLATIVE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 199327 061680 4935 ALL OTHER EXP 272.73 *TOTAL VENDOR WHITE WAY SIGN & MA 272.73 **TOTAL LEGISLATIVE 3,917.15 Date: 04/17/03 11:41 Village of Buffalo Grove Page: 6 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000010 DEPT NO. 000405 OFC VLG MANAGER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 80000 WILLIAM R BALLING 4/15/03 061642 3215 REC COMM AFF 216.37 *TOTAL VENDOR WILLIAM R BALLING 216.37 * 114830 BUFFALO GROVE ROTARY CLUB 1080 061646 3215 REC COMM AFF 220.00 *TOTAL VENDOR BUFFALO GROVE ROTAR 220.00 * 152889 CDW GOVERNMENT, INC MULTIPLE 061428 3240 OFF SUPP/M&R DEPT 110.37 *TOTAL VENDOR CDW GOVERNMENT, INC 110.37 * 154170 CONVERTED IMAGES, INC 12096 061430 3220 VILLAGE NEWSLETTE 7,765.00 *TOTAL VENDOR CONVERTED IMAGES, I 7,765.00 * 155034 CORPORATE EXPRESS MULTIPLE 061600 3240 OFF SUPP 16.20 *TOTAL VENDOR CORPORATE EXPRESS 16.20 * 422850 I.P.B.C. MAY 03 061607 3111 GRP MED & LIFE 6,278.65 *TOTAL VENDOR I.P.B.C. 6,278.65 * 729350 QUILL CORPORATION MULTIPLE 061623 3240 OFF SUPP 36.84 *TOTAL VENDOR QUILL CORPORATION 36.84 * 844611 T-MOBILE 6952 MAR 0 061641 3211 TELEPHONE 52.66 *TOTAL VENDOR T-MOBILE 52.66 901100 PHILLIP VERSTEN 4/14/03 061678 4316 OPER EQ DEPT 31.00 *TOTAL VENDOR PHILLIP VERSTEN 31.00 * 903100 VILLAGE OF BUFFALO GROVE 4/16/03 061630 3211 MISC EXP 81.28 *TOTAL VENDOR VILLAGE OF BUFFALO 81.28 * 903230 VBG VIL MGRS OFFICE 4/16/03 061679 3215 MISC EXP 12.30 4/16/03 061679 3215 MISC EXP 16.70 *TOTAL VENDOR VBG VIL MGRS OFFICE 29.00 * Date: 04/17/03 11:41 Village of Buffalo Grove Page: 7 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000010 DEPT NO. 000407 OFC VLG MANAGER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED **TOTAL OFC VLG MANAGER 14,784.71 52.66 Date: 04/17/03 11:41 Village of Buffalo Grove Page: 8 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000010 DEPT NO. 000407 MIS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 51035 ARCH WIRELESS M2247745D 061593 3211 EQUIP RENT/TELE/M 21.28 *TOTAL VENDOR ARCH WIRELESS 21.28 * 152889 CDW GOVERNMENT, INC MULTIPLE 061481 3221 MISC EXP 430.00 *TOTAL VENDOR CDW GOVERNMENT, INC 430.00 * 307700 ROBERT GIDDENS NKN6544 061438 3211 TELEPHONE 40.05 *TOTAL VENDOR ROBERT GIDDENS 40.05 * 422100 INFO DEV. CONSULTANTS 8138 061657 3216 MAINT CONTR 1,225.00 *TOTAL VENDOR INFO DEV. CONSULTAN 1,225.00 * 749500 RMS INFO TECH INTEG 230268 061668 3216 MAINT CONTR 4,142.00 *TOTAL VENDOR RMS INFO TECH INTEG 4,142.00 * 903100 VILLAGE OF BUFFALO GROVE 4/16/03 061630 3211 MISC EXP 40.26 *TOTAL VENDOR VILLAGE OF BUFFALO 40.26 * **TOTAL MIS 5,898.59 Date: 04/17/03 11:41 Village of Buffalo Grove Page: 9 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000010 DEPT NO. 000408 LEGAL SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 200412 DYNAMEX 137563 061651 3617 MSGR SERV 20.00 *TOTAL VENDOR DYNAMEX 20.00 * 200412 DYNAMEX 134509 061433 3617 MSGR SERVICE 20.00 *TOTAL VENDOR DYNAMEX 20.00 * 687700 PADDOCK PUBLICATIONS,INC. 3/29/03 061619 3615 LEGAL NOTICES 245.70 *TOTAL VENDOR PADDOCK PUBLICATION 245.70 * 770000 RONALD SANDLER & ASSOC. MAR 03 061669 3612 PROSC FEES 3,575.00 FEB 03 061463 3612 PROSC FEES 4,125.00 *TOTAL VENDOR RONALD SANDLER & AS 7,700.00 * **TOTAL LEGAL SERVICES 7, 985.70 Date: 04/17/03 11:41 Village of Buffalo Grove Page: 10 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 58181 AT&T MULTIPLE 061594 3211 TELEPHONE 239.71 *TOTAL VENDOR AT&T 239.71 58181 AT&T MULTIPLE 061594 3211 TELEPHONE 62.97 MULTIPLE 061594 3211 TELEPHONE 47.83 MULTIPLE 061594 3211 TELEPHONE 36.37 *TOTAL VENDOR AT&T 147.17 85150 MATTHEW BENDER & CO. , INC 58781846 061644 3219 PRINTING 770.79 *TOTAL VENDOR MATTHEW BENDER & CO 770.79 120072 CALL ONE MULTIPLE 061598 3211 TELEPHONE 2,825.18 *TOTAL VENDOR CALL ONE 2,825.18 155034 CORPORATE EXPRESS MULTIPLE 061600 3240 OFF SUPP 18.31 MULTIPLE 061600 3240 OFF SUPP 54.98 *TOTAL VENDOR CORPORATE EXPRESS 73.29 204827 ELITE OFF PROD 276184 061602 3240 OFF SUPP 254.50 *TOTAL VENDOR ELITE OFF PROD 254.50 * 276200 F & F OFFICE SUPPLIES 232391-0 061436 3240 OFF SUPP 539.10 *TOTAL VENDOR F & F OFFICE SUPPLI 539.10 * 422850 I.P.B.C. MAY 03 061607 3111 GRP MED & LIFE 7,395.17 *TOTAL VENDOR I.P.B.C. 7,395.17 * 545495 ART MALINOWSKI 4/7/03 061445 3137 EMP RECOG 200.00 *TOTAL VENDOR ART MALINOWSKI 200.00 * 598773 NEOPOST LEASING 3151271 061615 4313 OFFICE EQUIP 178.00 *TOTAL VENDOR NEOPOST LEASING 178.00 * Date: 04/17/03 11:41 Village of Buffalo Grove Page: 11 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 605135 NIELSEN ASSOCIATES, INC MULTIPLE 061664 4935 ALL OTHER EXP 378.70 *TOTAL VENDOR NIELSEN ASSOCIATES, 378.70 * 605135 NIELSEN ASSOCIATES, INC MULTIPLE 061664 4935 ALL OTHER EXP 219.07 *TOTAL VENDOR NIELSEN ASSOCIATES, 219.07 * 620320 OCE-USA, INC MULTIPLE 061617 3216 MAINT CONTR 1,798.62 *TOTAL VENDOR OCE-USA, INC 1,798.62 * 712178 POSTMASTER BULK MAIL UNIT 4/16/03 061622 3212 POSTAGE 5,000.00 *TOTAL VENDOR POSTMASTER BULK MAI 5,000.00 * 729350 QUILL CORPORATION MULTIPLE 061623 3240 OFF SUPP 433.41 *TOTAL VENDOR QUILL CORPORATION 433.41 * 772015 SBC MULTIPLE 061627 3211 TELEPHONE 6,000.00 MULTIPLE 061627 3211 TELEPHONE 671.57 MULTIPLE 061627 3211 TELEPHONE 34.97 *TOTAL VENDOR SBC 6,706.54 903100 VILLAGE OF BUFFALO GROVE 4/16/03 061630 3240 MISC EXP 5,000.00 4/16/03 061630 3219 MISC EXP 14,000.00 4/16/03 061630 3211 MISC EXP 114.64 *TOTAL VENDOR VILLAGE OF BUFFALO 19,114.64 903220 VILLAGE OF BUFFALO GROVE 4/9/03 061585 3212 MISC EXP 18.20 4/16/03 061631 4935 MISC EXP 33.52 *TOTAL VENDOR VILLAGE OF BUFFALO 51.72 * 964520 XEROX CORPORATION 94717469 061632 3216 MAINT CONTR 87.81 *TOTAL VENDOR XEROX CORPORATION 87.81 * **TOTAL FIN & GEN SERVICES 46,413.42 Date: 04/17/03 11:41 Village of Buffalo Grove Page: 12 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 10408 AGA LINDE HEALTHCARE 9300010140 061416 3250 MISC SUPP 49.14 *TOTAL VENDOR AGA LINDE HEALTHCAR 49.14 10408 AGA LINDE HEALTHCARE 9300056512 061476 3250 MISC SUPP 25.11 *TOTAL VENDOR AGA LINDE HEALTHCAR 25.11 10700 AIR ONE EQUIPMENT, INC. 33104 061477 4111 M&R DEPT EQUIP 62.39 *TOTAL VENDOR AIR ONE EQUIPMENT, 62.39 85000 GARY BELFIELD 255753 061595 3250 MISC SUPP 266.23 *TOTAL VENDOR GARY BELFIELD 266.23 103512 BOUND TREE MEDICAL, LLC MULTIPLE 061479 3824 SM EQ/M&R DEPT EQ 544.79 MULTIPLE 061479 3824 SM EQ/M&R DEPT EQ 18.00- MULTIPLE 061479 4111 SM EQ/M&R DEPT EQ 24.50 MULTIPLE 061479 3824 SM EQ/M&R DEPT EQ 259.05 MULTIPLE 061479 3824 SM EQ/M&R DEPT EQ 57.95 MULTIPLE 061479 4111 SM EQ/M&R DEPT EQ 62.72 MULTIPLE 061479 4111 SM EQ/M&R DEPT EQ 62.72 *TOTAL VENDOR BOUND TREE MEDICAL, 993.73 * 139020 CHICAGO COMM SERV INC MULTIPLE 061426 4111 M&R DEPT EQUIP 144.00 97260 061544 4111 M&R DEPT EQUIP 146.00 *TOTAL VENDOR CHICAGO COMM SERV I 290.00 * 152889 CDW GOVERNMENT, INC MULTIPLE 061428 3219 OFF SUPP/M&R DEPT 933.17 MULTIPLE 061481 3240 MISC EXP 262.80 MULTIPLE 061481 4316 MISC EXP 644.00 *TOTAL VENDOR CDW GOVERNMENT, INC 1,839.97 153460 CONNECTIONS UNLIMITED MULTIPLE 061482 3115 CLOTH ALLOW 101.90 33179 061599 3115 CLOTH ALLOW 44.98 MULTIPLE 061482 3115 CLOTH ALLOW 101.90 *TOTAL VENDOR CONNECTIONS UNLIMIT 248.78 Date: 04/17/03 11:41 Village of Buffalo Grove Page: 13 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 189700 DIRECT FITNESS SOLUTIONS 12001 061546 4111 M&R DEPT EQUIP 429.95 *TOTAL VENDOR DIRECT FITNESS SOLU 429.95 * 204850 EMERY & ASSOCIATES 307887 061486 3112 PRO TRNG 325.00 *TOTAL VENDOR EMERY & ASSOCIATES 325.00 * 239050 ENH OMEGA 226756 061435 4936 PRE PLAN DEV 90.00 *TOTAL VENDOR ENH OMEGA 90.00 * 276200 F & F OFFICE SUPPLIES MULTIPLE 061487 3240 SUPP RECORDS/OFF 49.24 *TOTAL VENDOR F & F OFFICE SUPPLI 49.24 * 288985 FOX VALLEY FIRE & SAFETY MULTIPLE 061551 4923 FIRE TRNG CLASS C 98.00 *TOTAL VENDOR FOX VALLEY FIRE & S 98.00 * 312802 GLOBAL FIRE EQUIP-MES MULTIPLE 061489 3117 SAFETY EQUIP 1,243.90 MULTIPLE 061489 3117 SAFETY EQUIP 1,243.90 MULTIPLE 061489 3117 SAFETY EQUIP 1,243.90 MULTIPLE 061489 3117 SAFETY EQUIP 1,243.90 MULTIPLE 061489 3117 SAFETY EQUIP 1,243.90 *TOTAL VENDOR GLOBAL FIRE EQUIP-M 6,219.50 * 326000 GREAT LAKES FIRE & SAFETY 137661 061491 3115 CLOTH ALLOW 70.00 *TOTAL VENDOR GREAT LAKES FIRE & 70.00 * 422850 I.P.B.C. MAY 03 061607 3111 GRP MED & LIFE 59,516.57 *TOTAL VENDOR I.P.B.C. 59,516.57 * 482300 KALE UNIFORMS, INC. 270596 061523 3115 CLOTH ALLOW 1,197.82 MULTIPLE 061493 3115 CLOTH ALLOW 121.34 MULTIPLE 061493 3115 CLOTH ALLOW 178.51 *TOTAL VENDOR KALE UNIFORMS, INC. 1,497.67 495700 KRAFT PAPER SALES CO Date: 04/17/03 11:41 Village of Buffalo Grove Page: 14 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 218113-00 061494 3250 MISC SUPP 982.96 *TOTAL VENDOR KRAFT PAPER SALES C 982.96 512805 LAKE CO FIRE DEPT'S 02-001 061495 3112 PRO TRNG 200.00 02-001 061495 3112 PRO TRNG 300.00 02-001 061495 3112 PRO TRNG 420.00 *TOTAL VENDOR LAKE CO FIRE DEPT'S 920.00 527002 LINCOLNSHIRE-RIVERWOODS 30403 061610 4923 FIRE TRNG CLASS C 443.71 *TOTAL VENDOR LINCOLNSHIRE-RIVERW 443.71 541910 MABAS DIVISION 19 104 061525 3112 PRO TRNG 100.00 104 061525 3112 PRO TRNG 50.00 *TOTAL VENDOR MABAS DIVISION 19 150.00 605154 NFPA 2306158Y 061451 3218 SUB/PUB 29.45 *TOTAL VENDOR NFPA 29.45 * 612130 NORTHWEST COMM HOSP EMS BGFD-04090 061561 3112 PRO TRNG 4,032.00 *TOTAL VENDOR NORTHWEST COMM HOSP 4,032.00 * 687707 PADDOCK PUBLICATIONS 70995 5/03 061455 3218 SUB/PUB 36.00 408484 6/0 061618 3218 SUB/PUB 36.00 *TOTAL VENDOR PADDOCK PUBLICATION 72.00 * 719416 PROGRESSIVE MED. INT'L MULTIPLE 061532 3250 M&R DEPT EQ/SUPP/ 298.18 MULTIPLE 061532 4111 M&R DEPT EQ/SUPP/ 13.75 MULTIPLE 061532 3824 M&R DEPT EQ/SUPP/ 393.00 *TOTAL VENDOR PROGRESSIVE MED. IN 704.93 * 719600 FRED PRYOR SEMINARS 6520728 061499 3112 PRO TRNG 159.00 *TOTAL VENDOR FRED PRYOR SEMINARS 159.00 * 729195 QUALA-TEL ENTERPRISES 18721 061458 4111 M&R DEPT EQUIP 333.50 *TOTAL VENDOR QUALA-TEL ENTERPRIS 333.50 * Date: 04/17/03 11:41 Village of Buffalo Grove Page: 15 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 732420 RADI-LINK, INC 100044 061500 4316 OPER EQ DEPT 445.00 *TOTAL VENDOR RADI-LINK, INC 445.00 * 739955 RIG NOV 03 061501 3112 PRO TRNG 50.00 *TOTAL VENDOR RIG 50.00 * 755930 ROGAN'S SHOES 35303 061462 3115 CLOTH ALLOW 150.00 35382 061564 3115 CLOTH ALLOW 150.00 *TOTAL VENDOR ROGAN'S SHOES 300.00 804633 SO KANE CO TRNG ASSOC 2583 061536 3112 PRO TRNG 225.00 *TOTAL VENDOR SO KANE CO TRNG ASS 225.00 840005 KARL TALLAS 04/02/03 061467 3115 CLOTH ALLOW 50.00 *TOTAL VENDOR KARL TALLAS 50.00 841500 TERRACE SUPPLY COMPANY 99670 061503 4217 BODYWORK 58.79 *TOTAL VENDOR TERRACE SUPPLY COMP 58.79 * 903100 VILLAGE OF BUFFALO GROVE 4/16/03 061630 3211 MISC EXP 1,476.82 *TOTAL VENDOR VILLAGE OF BUFFALO 1,476.82 * 949077 WORLD POINT ECC 139679 061537 3016 SPEC DUTY PAY 391.95 *TOTAL VENDOR WORLD POINT ECC 391.95 * 988700 ZIMMERMAN HARDWARE 1346 MAR 0 061474 4111 MISC EXP 35.98 1346 MAR 0 061474 3916 MISC EXP 9.41 1346 MAR 0 061474 3117 MISC EXP 6.28 1346 MAR 0 061474 3250 MISC EXP 21.08 1346 MAR 0 061474 3824 MISC EXP 113.14 *TOTAL VENDOR ZIMMERMAN HARDWARE 185.89 **TOTAL FIRE SERVICES 83,082.28 Date: 04/17/03 11:41 Village of Buffalo Grove Page: 16 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000010 DEPT NO. 000431 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED Date: 04/17/03 11:41 Village of Buffalo Grove Page: 17 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 48160 KENNETH ANDERSON 4/15/03 061634 4316 OPER EQ DEPT 32.18 *TOTAL VENDOR KENNETH ANDERSON 32.18 48160 KENNETH ANDERSON 04/15/03 061635 3347 SUPP RECORDS 53.24 *TOTAL VENDOR KENNETH ANDERSON 53.24 79000 STEVE BALINSKI 4/9/03 061633 3115 CLOTH ALLOW 420.00 *TOTAL VENDOR STEVE BALINSKI 420.00 * 114830 BUFFALO GROVE ROTARY CLUB 1076 061597 4935 ALL OTHER EXP 188.00 *TOTAL VENDOR BUFFALO GROVE ROTAR 188.00 * 152889 CDW GOVERNMENT, INC MULTIPLE 061481 3347 MISC EXP 104.99 MULTIPLE 061481 3347 MISC EXP 14.99 *TOTAL VENDOR CDW GOVERNMENT, INC 119.98 * 163110 CULLIGAN WATER-WHEELING 93360 061432 3345 MISC EXP 37.66 93360 061432 4337 MISC EXP 37.67 93360 061432 3275 MISC EXP 37.67 93360 061432 3343 MISC EXP 113.00 *TOTAL VENDOR CULLIGAN WATER-WHEE 226.00 173990 D.A.R.E AMER MERCH MN12881 061484 4937 REIMB EXP 45.15 *TOTAL VENDOR D.A.R.E AMER MERCH 45.15 276200 F & F OFFICE SUPPLIES MULTIPLE 061487 3347 SUPP RECORDS/OFF 187.75 *TOTAL VENDOR F & F OFFICE SUPPLI 187.75 302460 GALL'S INC. 4028738000 061604 3115 CLOTH ALLOW 5.88 *TOTAL VENDOR GALL'S INC. 5.88 418970 IL STATE TOLLWAY AUTH A1784/B 061681 4935 ALL OTHER EXP 4.34 *TOTAL VENDOR IL STATE TOLLWAY AU 4.34 Date: 04/17/03 11:41 Village of Buffalo Grove Page: 18 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 422850 I.P.B.C. MAY 03 061607 3111 GRP MED & LIFE 64,294.53 *TOTAL VENDOR I.P.B.C. 64,294.53 462600 JEWEL FOOD STORES 4/03/03 061492 4919 ALL OTHER EX/PRIS 25.11 4/03/03 061492 4935 ALL OTHER EX/PRIS 562.14 *TOTAL VENDOR JEWEL FOOD STORES 587.25 * 482300 KALE UNIFORMS, INC. 270700 061443 3119 REC UNIF 95.75 MULTIPLE 061682 3119 REC UNIF 136.90 *TOTAL VENDOR KALE UNIFORMS, INC. 232.65 * 489095 KILDARE SCHOOL DIST 96 4/15/03 061636 4935 ALL OTHER EXP 100.00 *TOTAL VENDOR KILDARE SCHOOL DIST 100.00 506000 KUSTOM SIGNALS, INC MULTIPLE 061683 4112 DUE ASS PURCH/RAD 99.13 MULTIPLE 061683 4318 DUE ASS PURCH/RAD 340.00 MULTIPLE 061683 4318 DUE ASS PURCH/RAD 55.00 *TOTAL VENDOR KUSTOM SIGNALS, INC 494.13 512250 LAKE CO CHIEF OF POL ASSN 04/08/03 061640 3214 PER DIEM ALL 28.00 4/8/03 061639 3214 PER DIEM ALL 28.00 *TOTAL VENDOR LAKE CO CHIEF OF PO 56.00 546820 MARK TWENTY BUS. SUPP 66950 061611 3332 PRINT STAFF 502.09 *TOTAL VENDOR MARK TWENTY BUS. SU 502.09 * 690608 PAR ENTERPRISES, INC 39168 061620 3332 PRINT STAFF 368.00 *TOTAL VENDOR PAR ENTERPRISES, IN 368.00 * 729210 QUARTERMASTER P578900801 061624 3115 CLOTH ALLOW 68.85 *TOTAL VENDOR QUARTERMASTER 68.85 * 768940 SAMS CLUB Date: 04/17/03 11:41 Village of Buffalo Grove Page: 19 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 4095 MAR 0 061684 4313 MISC EXP 60.00 *TOTAL VENDOR SAMS CLUB 60.00 * 768940 SAMS CLUB 4095 MAR 0 061684 4313 MISC EXP 339.48 4095 MAR 0 061684 3345 MISC EXP 55.33 *TOTAL VENDOR SAMS CLUB 394.81 * 851122 T.O.P.S IN DOG TRNG 5406 061674 3343 SUPP PATROL 68.00 *TOTAL VENDOR T.O.P.S IN DOG TRNG 68.00 * 852415 TREADWAY GRAPHICS MULTIPLE 061505 4937 REIMB EXP 315.23 *TOTAL VENDOR TREADWAY GRAPHICS 315.23 * 903100 VILLAGE OF BUFFALO GROVE 4/16/03 061630 3211 MISC EXP 79.95 MULTIPLE 061569 4934 MISC EXP 3,826.00 MULTIPLE 061569 4952 MISC EXP 3,554.00 *TOTAL VENDOR VILLAGE OF BUFFALO 7,459.95 903220 VILLAGE OF BUFFALO GROVE 4/16/03 061631 4952 MISC EXP 14.00 4/16/03 061631 3348 MISC EXP 7.48 4/9/03 061585 4112 MISC EXP 3.53 4/16/03 061631 3357 MISC EXP 8.64 4/16/03 061631 3349 MISC EXP 19.93 4/9/03 061585 4952 MISC EXP 13.65 *TOTAL VENDOR VILLAGE OF BUFFALO 67.23 * 903250 VILLAGE OF BUFFALO P. D. 4/8/03 061586 4935 ALL OTHER EXP 287.00 *TOTAL VENDOR VILLAGE OF BUFFALO 287.00 * **TOTAL POLICE SERVICES 76,396.82 241.42 Date: 04/17/03 11:41 Village of Buffalo Grove Page: 20 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000010 DEPT NO. 000441 BUILDING & ZONING VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 283460 FIRE SAFETY CONS. , INC. MULTIPLE 061437 4913 CONS FEES OTHER 525.00 *TOTAL VENDOR FIRE SAFETY CONS. , 525.00 * 283460 FIRE SAFETY CONS. , INC. MULTIPLE 061437 4913 CONS FEES OTHER 165.00 *TOTAL VENDOR FIRE SAFETY CONS. , 165.00 * 338250 HALOGEN SUPPLY COMPANY 246925 061553 3824 SMALL EQUIP & TOO 25.74 *TOTAL VENDOR HALOGEN SUPPLY COMP 25.74 * 422850 I.P.B.C. MAY 03 061607 3111 GRP MED & LIFE 8,992.15 *TOTAL VENDOR I.P.B.C. 8, 992.15 * 598380 NAT SEMINARS GROUP 1231208 061614 3112 PRO TRNG 179.00 *TOTAL VENDOR NAT SEMINARS GROUP 179.00 * 842000 THOMPSON ELEVATOR INSP. 03-922 061468 4913 CONS FEES OTHER 60.00 *TOTAL VENDOR THOMPSON ELEVATOR I 60.00 * 903220 VILLAGE OF BUFFALO GROVE 4/16/03 061631 3112 MISC EXP 12.00 4/9/03 061585 3219 MISC EXP 29.50 4/16/03 061631 3215 MISC EXP 50.00 4/16/03 061631 3219 MISC EXP 19.75 4/16/03 061631 3215 MISC EXP 12.24 4/16/03 061631 3215 MISC EXP 22.91 4/16/03 061631 4935 MISC EXP 23.53 4/9/03 061585 3824 MISC EXP 28.16 *TOTAL VENDOR VILLAGE OF BUFFALO 198.09 **TOTAL BUILDING & ZONING 10,144.98 Date: 04/17/03 11:41 Village of Buffalo Grove Page: 21 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000010 DEPT NO. 000445 ENGINEERING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 422850 I.P.B.C. MAY 03 061607 3111 GRP MED & LIFE 6,279.42 *TOTAL VENDOR I.P.B.C. 6,279.42 605490 NOAA NATIONAL DATA CTR 29398-03-0 061452 3218 SUB/PUB 34.00 *TOTAL VENDOR NOAA NATIONAL DATA 34.00 * 719477 PRO STAR 3985 061457 3117 EMP SAFETY EQUIP 225.30 *TOTAL VENDOR PRO STAR 225.30 * 903220 VILLAGE OF BUFFALO GROVE 4/9/03 061585 3240 MISC EXP 27.15 4/9/03 061585 4935 MISC EXP 8.45 *TOTAL VENDOR VILLAGE OF BUFFALO 35.60 * **TOTAL ENGINEERING SERVICES 6,574.32 Date: 04/17/03 11:41 Village of Buffalo Grove Page: 22 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 9210 ADVANCE ELECT SUPP CO MULTIPLE 061591 3250 MISC SUPP/MAINT B 21.04 *TOTAL VENDOR ADVANCE ELECT SUPP 21.04 9210 ADVANCE ELECT SUPP CO MULTIPLE 061591 3250 MISC SUPP/MAINT B 50.85 MULTIPLE 061591 3250 MISC SUPP/MAINT B 1.71 MULTIPLE 061415 3250 MISC SUPP 67.42 MULTIPLE 061591 3250 MISC SUPP/MAINT B 13.90 MULTIPLE 061591 3916 MISC SUPP/MAINT B 120.66 MULTIPLE 061415 3913 MISC SUPP 61.29 *TOTAL VENDOR ADVANCE ELECT SUPP 315.83 9429 ADVERTISING FLAG CO. , INC 23823 061475 3250 MISC SUPP 60.60 *TOTAL VENDOR ADVERTISING FLAG CO 60.60 32250 ALDRIDGE ELECTRIC,INC. 42817 061511 3913 M&R ST LITES 1,339.25 42794 061417 3913 M&R STREET LITES 13,302.51 *TOTAL VENDOR ALDRIDGE ELECTRIC,I 14,641.76 * 51035 ARCH WIRELESS M2247745D 061593 3217 EQUIP RENT/TELE/M 14.34 *TOTAL VENDOR ARCH WIRELESS 14.34 * 91700 G.W. BERKHEIMER CO,INC. 61824 061422 3916 MAINT BLDG & FAC 126.04 *TOTAL VENDOR G.W. BERKHEIMER CO, 126.04 * 112640 BUCKERIDGE DOOR CO. , INC 134338 061596 3216 MAINT CONTR 2,463.60 *TOTAL VENDOR BUCKERIDGE DOOR CO. 2,463.60 * 114810 BUFFALO GROVE PARK DIST. 1500 061424 3916 MAINT BLDG & FAC 1,577.25 *TOTAL VENDOR BUFFALO GROVE PARK 1,577.25 * 152700 COM ED 56003 MAR 061517 3825 ELEC FAC 3, 949.48 71004 061480 3825 ELEC FAC 1, 002.62 *TOTAL VENDOR COM ED 4,952.10 * Date: 04/17/03 11:41 Village of Buffalo Grove Page: 23 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 152750 COMMONWEALTH EDISON 7002 MAR 0 061516 3825 ELEC FAC 233.00 *TOTAL VENDOR COMMONWEALTH EDISON 233.00 * 155090 R. L. CORTY & CO 33857 061601 3916 MAINT BLDG & FAC 159.38 *TOTAL VENDOR R. L. CORTY & CO 159.38 * 422850 I.P.B.C. MAY 03 061607 3111 GRP MED & LIFE 3,429.64 *TOTAL VENDOR I.P.B.C. 3,429.64 * 468005 JOHNSTONE SUPPLY MULTIPLE 061442 3916 MAINT BLDG & FAC 14.71- MULTIPLE 061442 3250 MAINT BLDG & FAC 25.00 *TOTAL VENDOR JOHNSTONE SUPPLY 10.29 * 468011 JUST FAUCETS 158476 061608 3916 MAINT BLDG & FAC 204.78 *TOTAL VENDOR JUST FAUCETS 204.78 * 585379 MOTION INDUSTRIES, INC MULTIPLE 061449 3250 MISC SUPP/AUTO PA 30.16 *TOTAL VENDOR MOTION INDUSTRIES, 30.16 * 774600 SCHULTZ ENTERPRISES, INC 104208 061535 3250 MISC SUPP 414.54 *TOTAL VENDOR SCHULTZ ENTERPRISES 414.54 * 841270 TEMPERATURE EQUIP. CORP. MULTIPLE 061502 3916 MAINT B & F 18.96 MULTIPLE 061502 3916 MAINT B & F 61.06 *TOTAL VENDOR TEMPERATURE EQUIP. 80.02 * 852308 TRANS-TEK IND SUPP 267055 061504 3916 MAINT BLDG & FAC 101.79 *TOTAL VENDOR TRANS-TEK IND SUPP 101.79 * 856400 THYSSENKRUPP ELEV. CORP. MULTIPLE 061470 3216 MAINT CONT 685.00 MULTIPLE 061470 3216 MAINT CONT 3,600.00 *TOTAL VENDOR THYSSENKRUPP ELEV. 4,285.00 Date: 04/17/03 11:41 Village of Buffalo Grove Page: 24 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903100 VILLAGE OF BUFFALO GROVE 4/16/03 061630 3211 MISC EXP 377.70 *TOTAL VENDOR VILLAGE OF BUFFALO 377.70 * 985000 A. W. ZENGELER UNIF RENT MULTIPLE 061473 3114 UNIF RENTAL 159.82 *TOTAL VENDOR A. W. ZENGELER UNIF 159.82 * **TOTAL BUILDING SERVICES 33,658.68 Date: 04/17/03 11:41 Village of Buffalo Grove Page: 25 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 51035 ARCH WIRELESS M2247745D 061593 3217 EQUIP RENT/TELE/M 50.37 *TOTAL VENDOR ARCH WIRELESS 50.37 * 64500 PETER BAKER & SON, CO. 5157MB 061513 3912 M&R STS & HWYS 231.00 *TOTAL VENDOR PETER BAKER & SON, 231.00 * 83450 BAXTER & WOODMAN, INC MULTIPLE 061421 3911 BG CREEK/ST MAINT 2,998.00 MULTIPLE 061421 3911 BG CREEK/ST MAINT 211.00 *TOTAL VENDOR BAXTER & WOODMAN, I 3,209.00 * 147790 COOK COUNTY TREASURER 2003-1 061519 3216 MAINT CONTR 66.25 *TOTAL VENDOR COOK COUNTY TREASUR 66.25 * 155107 COUNTRY GAS CO 104477 061431 3250 MISC SUPP 282.60 *TOTAL VENDOR COUNTRY GAS CO 282.60 * 286000 SCOTT FONTANEZ 4/9/03 061488 3115 CLOTH ALLOW 60.00 *TOTAL VENDOR SCOTT FONTANEZ 60.00 * 422850 I.P.B.C. MAY 03 061607 3111 GRP MED & LIFE 7,046.69 *TOTAL VENDOR I.P.B.C. 7,046.69 562270 MEADE ELECT. CO. , INC. 610707 061526 3216 MAINT CONTR 128.03 *TOTAL VENDOR MEADE ELECT. CO. , I 128.03 * 568030 MENARDS MULTIPLE 061446 3250 MISC SUPP 12.75 MULTIPLE 061446 3250 MISC SUPP 19.17 5768 061527 3822 TR & ST SIGNS 239.28 *TOTAL VENDOR MENARDS 271.20 * 598329 NAT POWER RODDING CORP MULTIPLE 061507 4611 SYS IMP/BLDG IMP 1,168.20 MULTIPLE 061507 4611 SYS IMP/BLDG IMP 396.00 *TOTAL VENDOR NAT POWER RODDING C 1,564.20 * Date: 04/17/03 11:41 Village of Buffalo Grove Page: 26 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 612150 N W COMM HOSPITAL CHS268-32 061453 3111 GRP MED & LIFE 25.00 CHS268-32 061453 3111 GRP MED & LIFE 40.00 *TOTAL VENDOR N W COMM HOSPITAL 65.00 * 772000 SAVIN CORPORATION YD04010006 061464 3216 MAINT CONTRACT 2,556.00 *TOTAL VENDOR SAVIN CORPORATION 2,556.00 * 818460 SAMI MULTIPLE 061466 3111 GRP MED & LIFE 7.50 MULTIPLE 061466 3111 GRP MED & LIFE 53.50 *TOTAL VENDOR SAMI 61.00 * 841010 TAPCO 177964 061568 3822 TR & ST SIGNS 323.10 *TOTAL VENDOR TAPCO 323.10 * 842300 3M MULTIPLE 061469 3822 TRAFFIC & ST SIGN 148.77 *TOTAL VENDOR 3M 148.77 * 906950 VULCAN MAT FIN CO 131828 061471 3912 M&R STS & HWYS 448.21 *TOTAL VENDOR VULCAN MAT FIN CO 448.21 * 970255 ZARNOTH BRUSH WORKS, INC 89277 061472 4111 M & R DEPT EQUIP 356.00 *TOTAL VENDOR ZARNOTH BRUSH WORKS 356.00 * 985000 A. W. ZENGELER UNIF RENT MULTIPLE 061473 3114 UNIF RENTAL 286.16 *TOTAL VENDOR A. W. ZENGELER UNIF 286.16 * **TOTAL STREET OPERATIONS 17,153.58 Date: 04/17/03 11:41 Village of Buffalo Grove Page: 27 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000010 DEPT NO. 000462 PUB WRKS ADM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36720 AMERICAN WATER WORKS ASSN MULTIPLE 061419 3240 OFF SUPP 39.50 *TOTAL VENDOR AMERICAN WATER WORK 39.50 * 36720 AMERICAN WATER WORKS ASSN MULTIPLE 061419 3240 OFF SUPP 62.50 *TOTAL VENDOR AMERICAN WATER WORK 62.50 * 152889 CDW GOVERNMENT, INC MULTIPLE 061481 4111 MISC EXP 75.00 MULTIPLE 061428 4111 OFF SUPP/M&R DEPT 347.49 *TOTAL VENDOR CDW GOVERNMENT, INC 422.49 * 155034 CORPORATE EXPRESS MULTIPLE 061520 3240 M&R DEPT EQ/OFF S 42.07 MULTIPLE 061520 4111 M&R DEPT EQ/OFF S 117.95 *TOTAL VENDOR CORPORATE EXPRESS 160.02 * 422850 I.P.B.C. MAY 03 061607 3111 GRP MED & LIFE 4,105.22 *TOTAL VENDOR I.P.B.C. 4,105.22 * 719477 PRO STAR 3985 061457 3117 EMP SAFETY EQUIP 112.62 *TOTAL VENDOR PRO STAR 112.62 * 903220 VILLAGE OF BUFFALO GROVE 4/16/03 061631 3240 MISC EXP 6.30 *TOTAL VENDOR VILLAGE OF BUFFALO 6.30 * 923645 WATER ENV FED MO5000 061506 3112 PRO TRNG 76.75 *TOTAL VENDOR WATER ENV FED 76.75 * **TOTAL PUB WRKS ADM 4,985.40 Date: 04/17/03 11:41 Village of Buffalo Grove Page: 28 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000010 DEPT NO. 000463 FORESTRY VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 51035 ARCH WIRELESS M2247745D 061593 3217 EQUIP RENT/TELE/M 57.36 *TOTAL VENDOR ARCH WIRELESS 57.36 * 51210 ARLINGTON POWER EQUIP 196155 061512 3824 SMALL EQUIP 41.94 *TOTAL VENDOR ARLINGTON POWER EQU 41.94 * 422850 I.P.B.C. MAY 03 061607 3111 GRP MED & LIFE 8,002.37 *TOTAL VENDOR I.P.B.C. 8,002.37 * 612150 N W COMM HOSPITAL CHS268-32 061453 3111 GRP MED & LIFE 40.00 CHS268-32 061453 3111 GRP MED & LIFE 25.00 *TOTAL VENDOR N W COMM HOSPITAL 65.00 * 818460 SAMI MULTIPLE 061466 3111 GRP MED & LIFE 53.50 MULTIPLE 061466 3111 GRP MED & LIFE 7.50 *TOTAL VENDOR SAMI 61.00 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 061569 3216 MISC EXP 4,000.00 *TOTAL VENDOR VILLAGE OF BUFFALO 4,000.00 * 985000 A. W. ZENGELER UNIF RENT MULTIPLE 061473 3114 UNIF RENTAL 298.48 *TOTAL VENDOR A. W. ZENGELER UNIF 298.48 * **TOTAL FORESTRY 12,526.15 Date: 04/17/03 11:41 Village of Buffalo Grove Page: 29 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000010 DEPT NO. 000471 ESDA VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 51035 ARCH WIRELESS M2262373D 061420 3211 TELEPHONE 63.20 *TOTAL VENDOR ARCH WIRELESS 63.20 * 139282 CINGULAR WIRELESS 97582 MAR 061545 3211 TELEPHONE 40.14 65777 061427 3211 TELEPHONE 12.56 *TOTAL VENDOR CINGULAR WIRELESS 52.70 * 737419 ROGER REMBLAKE 496661 061461 4935 ALL OTHER EXP 56.94 *TOTAL VENDOR ROGER REMBLAKE 56.94 * 903455 VERIZON WIRELESS 47002 MAR 061677 3211 TELEPHONE 34.40 *TOTAL VENDOR VERIZON WIRELESS 34.40 * **TOTAL ESDA 207.24 Date: 04/17/03 11:41 Village of Buffalo Grove Page: 30 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000010 DEPT NO. 000481 TRANSFER NON-OPER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903030 VILLAGE OF BUFFALO GROVE 4/3/03 061577 4812 FND TRANS 361,847.44 *TOTAL VENDOR VILLAGE OF BUFFALO 361,847.44 **TOTAL TRANSFER NON-OPER 361,847.44 ***TOTAL CORPORATE FUND 834,571.40 322.08 Date: 04/17/03 11:41 Village of Buffalo Grove Page: 31 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000012 DEPT NO. 000501 SPEC REVENUE-IMRF VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 40 IL MUN RETIREMENT FUND 4/17/03 061655 3127 EMP CONT IMRF 3,123.52 *TOTAL VENDOR IL MUN RETIREMENT F 3,123.52 **TOTAL SPEC REVENUE-IMRF 3,123.52 ***TOTAL IMRF FUND 3,123.52 Date: 04/17/03 11:41 Village of Buffalo Grove Page: 32 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000014 DEPT NO. 000503 SPEC REVENUE-PARKING LOT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 9210 ADVANCE ELECT SUPP CO MULTIPLE 061538 3250 MISC SUPP 53.28- *TOTAL VENDOR ADVANCE ELECT SUPP 53.28-* 9210 ADVANCE ELECT SUPP CO MULTIPLE 061591 3250 MISC SUPP/MAINT B 149.55 *TOTAL VENDOR ADVANCE ELECT SUPP 149.55 * 153916 CONSTELLATION NEWENERGY 150054 061518 3825 ELEC FAC 610.33 *TOTAL VENDOR CONSTELLATION NEWEN 610.33 * 325900 W.W. GRAINGER,INC. 140-774486 061490 3250 MISC SUPP 4.67 *TOTAL VENDOR W.W. GRAINGER,INC. 4.67 * 737242 JERRY REINERT 3/24/03 061533 3014 SALARIES PART TIM 30.00 *TOTAL VENDOR JERRY REINERT 30.00 * **TOTAL SPEC REVENUE-PARKING LOT 741.27 ***TOTAL PARKING LOT FUND 741.27 Date: 04/17/03 11:41 Village of Buffalo Grove Page: 33 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000020 DEPT NO. 000504 SPEC REVENUE-MFT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 83450 BAXTER & WOODMAN, INC MULTIPLE 061421 4511 BG CREEK/ST MAINT 1,881.00 *TOTAL VENDOR BAXTER & WOODMAN, I 1,881.00 * 83450 BAXTER & WOODMAN, INC MULTIPLE 061421 4511 BG CREEK/ST MAINT 3,087.42 MULTIPLE 061421 4511 BG CREEK/ST MAINT 10,689.81 *TOTAL VENDOR BAXTER & WOODMAN, I 13,777.23 * **TOTAL SPEC REVENUE-MFT 15,658.23 ***TOTAL MOTOR FUEL TAX FUND 15,658.23 Date: 04/17/03 11:41 Village of Buffalo Grove Page: 34 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000021 DEPT NO. 000511 CAP PROD-FACILITIES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 3910 ABEL MASONRY #16 061508 4670 AGC MAINT BLDG PL 8,425.00 *TOTAL VENDOR ABEL MASONRY 8,425.00 6150 ACTION FENCE CONT. INC. #16 061509 4670 AGC MAINT BLDG PL 2,328.00 *TOTAL VENDOR ACTION FENCE CONT. 2,328.00 * 8555 ADMIRAL PLUMBERS, INC #16 061510 4670 AGC MAINT BLDG PL 5,565.00 *TOTAL VENDOR ADMIRAL PLUMBERS, I 5,565.00 * 83450 BAXTER & WOODMAN, INC MULTIPLE 061421 4677 BG CREEK/ST MAINT 544.00 *TOTAL VENDOR BAXTER & WOODMAN, I 544.00 * 134340 CENTURY AUTO SPRINKLER CO #16 061514 4670 AGC MAINT BLDG PL 2,066.00 *TOTAL VENDOR CENTURY AUTO SPRINK 2,066.00 * 139080 CHICAGOLAND PAVING #16 061515 4670 AGC MAINT BLDG PL 5,463.00 *TOTAL VENDOR CHICAGOLAND PAVING 5,463.00 * 159805 CRC PRESS LLC TX65692 061483 4670 AGC MAINT BLDG PL 69.95 *TOTAL VENDOR CRC PRESS LLC 69.95 * 188640 DES PLAINES GLASS CO #16 061521 4670 AGC MAINT BLDG PL 1,358.00 *TOTAL VENDOR DES PLAINES GLASS C 1,358.00 * 562140 MTI CONST. SERV. , INC 02-126 B 061450 4670 AGC MAINT BLDG PL 51,598.99 003-028 061528 4670 AGC MAINT BLDG PL 731.25 *TOTAL VENDOR MTI CONST. SERV. , I 52,330.24 * 654305 ORR STUDIO 1875 061529 4670 AGC MAINT BLDG PL 5,394.10 *TOTAL VENDOR ORR STUDIO 5,394.10 * 717182 PREFERRED ELEC CONSTR CO #16 061531 4670 AGC MAINT BLDG PL 11,855.60 *TOTAL VENDOR PREFERRED ELEC CONS 11,855.60 * Date: 04/17/03 11:41 Village of Buffalo Grove Page: 35 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000021 DEPT NO. 000511 CAP PROD-FACILITIES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 717742 PRIMUS CONSTRUCTION INC 5243 061456 4670 AGC MAINT BLDG PL 385.00 *TOTAL VENDOR PRIMUS CONSTRUCTION 385.00 * 749500 RMS INFO TECH INTEG 230331 061534 4670 AGC MAINT BLDG PL 799.00 *TOTAL VENDOR RMS INFO TECH INTEG 799.00 * **TOTAL CAP PROD-FACILITIES 96,582.89 ***TOTAL CAP PROD-FACILITIES 96,582.89 Date: 04/17/03 11:41 Village of Buffalo Grove Page: 36 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000031 DEPT NO. 000521 DEBT SERV-ST MAINT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 136000 CHAPMAN & CUTLER 23-5805 061425 4935 ALL OTHER EXP 9,500.00 *TOTAL VENDOR CHAPMAN & CUTLER 9,500.00 * 735300 RAYSA & ZIMMERMAN 4/7/03 061460 4935 ALL OTHER EXP 9,500.00 *TOTAL VENDOR RAYSA & ZIMMERMAN 9,500.00 **TOTAL DEBT SERV-ST MAINT 19,000.00 ***TOTAL STREET MAINT DEBT SERVICE 19,000.00 Date: 04/17/03 11:41 Village of Buffalo Grove Page: 37 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000042 DEPT NO. 000532 PENSION-FIRE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 568107 MESIROW FINANCIAL 4/03-6/03 061612 4935 ALL OTHER EXP 2,162.60 *TOTAL VENDOR MESIROW FINANCIAL 2,162.60 * 654400 OTTOSEN, TREVARTHEN, MULTIPLE 061454 4935 ALL OTHER EXP 1,950.00 MULTIPLE 061454 4935 ALL OTHER EXP 165.00 *TOTAL VENDOR OTTOSEN, TREVARTHEN 2,115.00 * **TOTAL PENSION-FIRE 4,277.60 ***TOTAL FIRE PENSION FUND 4,277.60 Date: 04/17/03 11:41 Village of Buffalo Grove Page: 38 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 51035 ARCH WIRELESS M2247745D 061593 3217 EQUIP RENT/TELE/M 35.85 *TOTAL VENDOR ARCH WIRELESS 35.85 * 422850 I.P.B.C. MAY 03 061607 3111 GRP MED & LIFE 6,823.41 *TOTAL VENDOR I.P.B.C. 6,823.41 * 612020 NICOR 0030 APR 0 061498 3815 GAS FAC 231.79 *TOTAL VENDOR NICOR 231.79 * 612150 N W COMM HOSPITAL CHS268-32 061453 3111 GRP MED & LIFE 20.00 *TOTAL VENDOR N W COMM HOSPITAL 20.00 * 719477 PRO STAR 3985 061457 3117 EMP SAFETY EQUIP 90.12 *TOTAL VENDOR PRO STAR 90.12 * 772015 SBC 9357 APR 0 061465 4412 SYS IMP 26.58 *TOTAL VENDOR SBC 26.58 * 818460 SAMI MULTIPLE 061466 3111 GRP MED & LIFE 26.75 *TOTAL VENDOR SAMI 26.75 * 903100 VILLAGE OF BUFFALO GROVE 4/16/03 061630 3211 MISC EXP 229.21 MULTIPLE 061569 3125 MISC EXP 2,315.32 *TOTAL VENDOR VILLAGE OF BUFFALO 2,544.53 * 985000 A. W. ZENGELER UNIF RENT MULTIPLE 061473 3114 UNIF RENTAL 201.16 *TOTAL VENDOR A. W. ZENGELER UNIF 201.16 * 988700 ZIMMERMAN HARDWARE 1619 MAR 0 061590 3250 MISC EXP 9.80 *TOTAL VENDOR ZIMMERMAN HARDWARE 9.80 * **TOTAL WATER OPERATIONS 10,009.99 Date: 04/17/03 11:41 Village of Buffalo Grove Page: 39 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000051 DEPT NO. 000542 SEWER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 51035 ARCH WIRELESS M2247745D 061593 3217 EQUIP RENT/TELE/M 21.51 *TOTAL VENDOR ARCH WIRELESS 21.51 * 422850 I.P.B.C. MAY 03 061607 3111 GRP MED & LIFE 1,127.94 *TOTAL VENDOR I.P.B.C. 1,127.94 * 512500 LAKE CO PUBLIC WORKS DEPT FEB/MAR 03 061524 3819 TREAT FEES 128,356.10 *TOTAL VENDOR LAKE CO PUBLIC WORK 128,356.10 598329 NAT POWER RODDING CORP MULTIPLE 061507 4412 SYS IMP/BLDG IMP 1,168.20 MULTIPLE 061507 4412 SYS IMP/BLDG IMP 396.00 *TOTAL VENDOR NAT POWER RODDING C 1,564.20 903100 VILLAGE OF BUFFALO GROVE 4/16/03 061630 3211 MISC EXP 116.65 MULTIPLE 061569 3125 MISC EXP 842.94 *TOTAL VENDOR VILLAGE OF BUFFALO 959.59 * 985000 A. W. ZENGELER UNIF RENT MULTIPLE 061473 3114 UNIF RENTAL 99.08 *TOTAL VENDOR A. W. ZENGELER UNIF 99.08 * 988700 ZIMMERMAN HARDWARE 1619 MAR 0 061590 4018 MISC EXP 106.41 1619 MAR 0 061590 3824 MISC EXP 44.59 *TOTAL VENDOR ZIMMERMAN HARDWARE 151.00 * **TOTAL SEWER OPERATIONS 132,279.42 ***TOTAL WATER & SEWER FUND 142,289.41 I Date: 04/17/03 11:41 Village of Buffalo Grove Page: 40 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 153945 CONTINENTAL RES CORP 175888-CRC 061648 3117 SAFETY EQ DEPT 152.25 *TOTAL VENDOR CONTINENTAL RES COR 152.25 * 163289 CUTTER & BUCK, INC 1283327 061542 3370 MERCH PURCH 1,116.78 *TOTAL VENDOR CUTTER & BUCK, INC 1,116.78 254010 EVERTAN GOLF INT'L. 8043 061547 3370 MERCH PURCH 758.00 *TOTAL VENDOR EVERTAN GOLF INT'L. 758.00 * 306700 GEAR FOR SPORTS 10645585 061552 3370 MERCH PURCH 634.08 *TOTAL VENDOR GEAR FOR SPORTS 634.08 * 373000 HORNUNGS PRO GOLF SALES MULTIPLE 061554 3240 OFF SUPP/AD PRUCH 963.22 *TOTAL VENDOR HORNUNGS PRO GOLF S 963.22 * 422850 I.P.B.C. MAY 03 061607 3111 GRP MED & LIFE 2,588.87 *TOTAL VENDOR I.P.B.C. 2,588.87 * 511045 LA JOLLA CLUB GOLF CO 109514 061555 3370 MERCH PURCH 1,079.57 *TOTAL VENDOR LA JOLLA CLUB GOLF 1,079.57 545870 MARCIA MULTIPLE 061557 3370 MERCH PURCH 2,511.48 *TOTAL VENDOR MARCIA 2,511.48 * 546823 MARLO SPORT GOLF ACCESS 418260 061558 3370 MERCH PURCH 412.91 *TOTAL VENDOR MARLO SPORT GOLF AC 412.91 * 612020 NICOR 4100 MAR 0 061559 3812 GAS FAC 334.35 *TOTAL VENDOR NICOR 334.35 * 706700 PING MULTIPLE 061562 3370 MERCH PURCH 3,187.41 *TOTAL VENDOR PING 3,187.41 * Date: 04/17/03 11:41 Village of Buffalo Grove Page: 41 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903100 VILLAGE OF BUFFALO GROVE 4/16/03 061630 3211 MISC EXP 308.67 MULTIPLE 061569 3125 MISC EXP 2,298.42 *TOTAL VENDOR VILLAGE OF BUFFALO 2,607.09 948500 WITTEK GOLF SUPPLY W149203 061588 3240 OFF SUPP 512.30 *TOTAL VENDOR WITTEK GOLF SUPPLY 512.30 * 964550 YELLOW BOOK OF ILLINOIS MAR 02-JAN 061589 3391 AD/PROMO 2,945.02 *TOTAL VENDOR YELLOW BOOK OF ILLI 2,945.02 * 985000 A. W. ZENGELER UNIF RENT MULTIPLE 061473 3114 UNIF RENTAL 197.27 *TOTAL VENDOR A. W. ZENGELER UNIF 197.27 * **TOTAL GOLF OPERATION-BGGC 20,000.60 ***TOTAL BUFFALO GROVE GOLF CLUB 20, 000.60 Date: 04/17/03 11:41 Village of Buffalo Grove Page: 42 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000056 DEPT NO. 000056 CENTRAL GARAGE FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 276100 FEDERAL SIGNAL CORP 94015769 061549 223 RES CAP REPLACE 13,549.00 *TOTAL VENDOR FEDERAL SIGNAL CORP 13,549.00 **TOTAL CENTRAL GARAGE FUND 13,549.00 Date: 04/17/03 11:41 Village of Buffalo Grove Page: 43 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000056 DEPT NO. 000547 GARAGE OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 32245 ALEXANDER EQUIP. CO. , INC 26139 061592 4213 AUTO PARTS 222.33 *TOTAL VENDOR ALEXANDER EQUIP. CO 222.33 * 51035 ARCH WIRELESS M2247745D 061593 3217 EQUIP RENT/TELE/M 37.51 *TOTAL VENDOR ARCH WIRELESS 37.51 * 51150 ARLINGTON HEIGHTS FORD 674 MAR 03 061478 4213 AUTO PARTS 337.91 *TOTAL VENDOR ARLINGTON HEIGHTS F 337.91 * 106000 THE BRAKE ALIGN COMPANY MULTIPLE 061423 4213 AUTO PARTS 62.62 *TOTAL VENDOR THE BRAKE ALIGN COM 62.62 * 204600 EL-COR INDUSTRIES, INC MULTIPLE 061485 4213 MISC SUPP/AUTO PA 119.76 MULTIPLE 061485 3250 MISC SUPP/AUTO PA 47.70 MULTIPLE 061485 3250 MISC SUPP/AUTO PA 68.10 35003 061434 4213 AUTO PARTS 65.19 MULTIPLE 061485 4213 MISC SUPP/AUTO PA 55.35 *TOTAL VENDOR EL-COR INDUSTRIES, 356.10 * 417740 IL LAWN EQUIPMENT INC. 561409 061440 4213 AUTO PARTS 61.39 561727 061606 4213 AUTO PARTS 125.42 *TOTAL VENDOR I7L LAWN EQUIPMENT I 186.81 * 422145 INLAND DETROIT DIESEL- 5207536-00 061656 4213 AUTO PARTS 25.93 *TOTAL VENDOR INLAND DETROIT DIES 25.93 * 422850 I.P.B.C. MAY 03 061607 3111 GRP MED & LIFE 4,132.66 *TOTAL VENDOR I.P.B.C. 4,132.66 * 568287 METRO POWER INC 3183 061448 4218 CONT AUTO SERV 726.59 *TOTAL VENDOR METRO POWER INC 726.59 * 570111 MID AMERICA TRUCK & EQ CO MULTIPLE 061496 4213 AUTO PARTS 94.23- 1 Date: 04/17/03 11:41 Village of Buffalo Grove Page: 44 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000056 DEPT NO. 000547 GARAGE OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 061496 4213 AUTO PARTS 97.18 *TOTAL VENDOR MID AMERICA TRUCK & 2.95 * 570111 MID AMERICA TRUCK & EQ CO MULTIPLE 061613 4213 AUTO PARTS 41.22 MULTIPLE 061613 4213 AUTO PARTS 132.05 *TOTAL VENDOR MID AMERICA TRUCK & 173.27 * 570150 MIDWAY TRUCK PARTS 583978 061447 4213 AUTO PARTS 96.36 *TOTAL VENDOR MIDWAY TRUCK PARTS 96.36 * 585379 MOTION INDUSTRIES, INC MULTIPLE 061449 4213 MISC SUPP/AUTO PA 29.18 MULTIPLE 061449 4213 MISC SUPP/AUTO PA 94.03 *TOTAL VENDOR MOTION INDUSTRIES, 123.21 * 596770 NAPA-HEIGHTS AUTOMOTIVE 790 MAR 03 061497 4213 AUTO PARTS 331.24 *TOTAL VENDOR NAPA-HEIGHTS AUTOMO 331.24 * 612240 N W FORD & STERLING 454177 061616 4213 AUTO PARTS 165.10 *TOTAL VENDOR N W FORD & STERLING 165.10 * 729230 QUALITY TRUCK PARTS & SUP 86889 061459 4218 CONT AUTO SERV 46.90 *TOTAL VENDOR QUALITY TRUCK PARTS 46.90 * 811118 BILL STASEK CHEVROLET 102664 061628 4213 AUTO PARTS 18.38 *TOTAL VENDOR BILL STASEK CHEVROL 18.38 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 061569 3216 MISC EXP 6,000.00 *TOTAL VENDOR VILLAGE OF BUFFALO 6,000.00 * 985000 A. W. ZENGELER UNIF RENT MULTIPLE 061473 3114 UNIF RENTAL 190.28 *TOTAL VENDOR A. W. ZENGELER UNIF 190.28 * **TOTAL GARAGE OPERATIONS 13,236.15 1 Date: 04/17/03 11:41 Village of Buffalo Grove Page: 45 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000057 DEPT NO. 000548 GARAGE OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED ***TOTAL CENTRAL GARAGE FUND 26,785.15 I Date: 04/17/03 11:41 Village of Buffalo Grove Page: 46 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 51035 ARCH WIRELESS M2247745D 061593 3250 EQUIP RENT/TELE/M 28.68 *TOTAL VENDOR ARCH WIRELESS 28.68 * 51042 ARDEN LEATHER CO. 21853 061539 3370 MERCH PURCH 306.44 *TOTAL VENDOR ARDEN LEATHER CO. 306.44 * 62325 BAG BOY 145239 061540 4316 OPER EQ DEPT 1,040.53 *TOTAL VENDOR BAG BOY 1,040.53 * 84252 BEAR'S TURF PRODUCTS, INC MULTIPLE 061643 3823 C/P G C/CHEM-FERT 2,960.00 MULTIPLE 061643 4613 C/P G C/CHEM-FERT 2,100.00 *TOTAL VENDOR BEAR'S TURF PRODUCT 5,060.00 * 99850 BLUE BOY PORTABLE TOILETS 26671 061645 3260 SUPP G C 237.00 *TOTAL VENDOR BLUE BOY PORTABLE T 237.00 * 147200 ARTHUR CLESEN, INC. 166604 061647 3823 CHEM/FERT 1,185.20 *TOTAL VENDOR ARTHUR CLESEN, INC. 1,185.20 * 152750 COMMONWEALTH EDISON 85004MAR/A 061541 3811 ELEC FAC 2,907.39 *TOTAL VENDOR COMMONWEALTH EDISON 2,907.39 * 152889 CDW GOVERNMENT, INC MULTIPLE 061428 3240 OFF SUPP/M&R DEPT 300.00 MULTIPLE 061543 4316 OPER EQ DEPT 2,325.14 MULTIPLE 061543 4316 OPER EQ DEPT 676.52 *TOTAL VENDOR CDW GOVERNMENT, INC 3,301.66 * 153392 CONDELL ACUTE CARE CTR 571974064 061429 3111 GRP MED & LIFE 93.00 *TOTAL VENDOR CONDELL ACUTE CARE 93.00 * 153600 CONSERV FARM SUPPLY 165314 061649 3260 SUPP G C 17.90 *TOTAL VENDOR CONSERV FARM SUPPLY 17.90 * Date: 04/17/03 11:41 Village of Buffalo Grove Page: 47 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 153945 CONTINENTAL RES CORP 175888-CRC 061648 3117 SAFETY EQ DEPT 152.25 *TOTAL VENDOR CONTINENTAL RES COR 152.25 * 178220 DURABLE COMPONENT TECH 175887-DCT 061650 3117 EMP SAFETY EQUIP 491.29 *TOTAL VENDOR DURABLE COMPONENT T 491.29 * 250105 ERO-TEX 7021 061652 3917 M&R GOLF COURSE 939.12 *TOTAL VENDOR ERO-TEX 939.12 * 256585 FASTSIGNS R18897 061548 3240 OFF SUPP 51.00 *TOTAL VENDOR FASTSIGNS 51.00 * 276200 F & F OFFICE SUPPLIES MULTIPLE 061550 3240 OFFICE SUPP 270.90 *TOTAL VENDOR F & F OFFICE SUPPLI 270.90 * 283330 CHARLES FIORE CO. , INC. 93938 061653 4613 C/P GOLF COURSE 187.00 *TOTAL VENDOR CHARLES FIORE CO. , 187.00 * 373000 HORNUNGS PRO GOLF SALES MULTIPLE 061554 3391 OFF SUPP/AD PRUCH 1,276.80 MULTIPLE 061554 3240 OFF SUPP/AD PRUCH 1,330.00 *TOTAL VENDOR HORNUNGS PRO GOLF S 2,606.80 418980 IL TURFGRASS FOUNDATION 2353 061654 3113 MEMBERSHIP/DUES 100.00 *TOTAL VENDOR IL TURFGRASS FOUNDA 100.00 * 422850 I.P.B.C. MAY 03 061607 3111 GRP MED & LIFE 4,104.81 *TOTAL VENDOR I.P.B.C. 4,104.81 * 468270 J.W. TURF, INC MULTIPLE 061658 4111 M&R DEPT EQUIP 26.72 MULTIPLE 061658 4111 M&R DEPT EQUIP 330.00 *TOTAL VENDOR J.W. TURF, INC 356.72 * 522900 LESCO INC. I Date: 04/17/03 11:41 Village of Buffalo Grove Page: 48 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 7CHGL7 061659 3823 CHEM/FERT 2,024.00 *TOTAL VENDOR LESCO INC. 2,024.00 567900 MEIER BROTHERS TIRE SUPP 43539 061662 4111 M&R DEPT EQUIP 324.78 *TOTAL VENDOR MEIER BROTHERS TIRE 324.78 * 568032 MENARD'S MULTIPLE 061663 3260 SUPP G C 114.06 MULTIPLE 061663 3260 SUPP G C 40.27 *TOTAL VENDOR MENARD'S 154.33 * 605135 NIELSEN ASSOCIATES, INC 03-20 061560 3391 AD/PROMO 2,000.00 *TOTAL VENDOR NIELSEN ASSOCIATES, 2, 000.00 620550 OLD DUTCH SAND CO. , INC 329433 061665 4613 C/P GOLF COURSE 706.52 *TOTAL VENDOR OLD DUTCH SAND CO. , 706.52 * 717305 PRESTIGE FLAG 110001 061667 3917 M&R GOLF COURSE 527.11 *TOTAL VENDOR PRESTIGE FLAG 527.11 * 749500 RMS INFO TECH INTEG 230296 061563 3221 COMPUTER SERV 542.50 *TOTAL VENDOR RMS INFO TECH INTEG 542.50 * 772015 SBC MULTIPLE 061565 3211 TELEPHONE 396.92 MULTIPLE 061565 3211 TELEPHONE 484.14 *TOTAL VENDOR SBC 881.06 * 798450 SLAZENGER GOLF PRODUCTS 8003661 061566 3370 MERCH PURCH 2,340.27 *TOTAL VENDOR SLAZENGER GOLF PROD 2,340.27 * 798920 SMG SECURITY SYSTEMS, INC 93699 061567 3916 MAINT BLDG & FAC 225.00 *TOTAL VENDOR SMG SECURITY SYSTEM 225.00 * 820710 SUBURBAN TRIM & GLASS 123256 061671 3917 M&R GOLF COURSE 257.04 *TOTAL VENDOR SUBURBAN TRIM & GLA 257.04 * Date: 04/17/03 11:41 Village of Buffalo Grove Page: 49 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 822060 SWID SALES CORP. 17554 061672 4111 M&R DEPT EQUIP 59.96 *TOTAL VENDOR SWID SALES CORP. 59.96 * 856206 TURF PRO EQUIP CO MULTIPLE 061675 4111 M&R DEPT EQ 116.89 MULTIPLE 061675 4111 M&R DEPT EQ 186.32 *TOTAL VENDOR TURF PRO EQUIP CO 303.21 * 856207 TURK'S INC. 17513 061676 4613 C/P GOLF COURSE 149.80 *TOTAL VENDOR TURK'S INC. 149.80 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 061569 3125 MISC EXP 1,956.89 *TOTAL VENDOR VILLAGE OF BUFFALO 1, 956.89 * 945055 WILLIAMS SCOTSMAN, INC 31970211 061587 3260 SUPP GOLF COURSE 50.80 *TOTAL VENDOR WILLIAMS SCOTSMAN, 50.80 * 985000 A. W. ZENGELER UNIF RENT MULTIPLE 061473 3114 UNIF RENTAL 150.30 *TOTAL VENDOR A. W. ZENGELER UNIF 150.30 * **TOTAL GOLF OPERATIONS-AGC 36,091.26 ***TOTAL ARBORETUM GOLF CLUB FUND 36, 091.26 Date: 04/17/03 11:41 Village of Buffalo Grove Page: 50 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000058 DEPT NO. 000058 MIS OPERATIONS FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 546300 MARK ONE COMPUTERS 137670 061660 223 RES CAP REP 596.00 *TOTAL VENDOR MARK ONE COMPUTERS 596.00 **TOTAL MIS OPERATIONS FUND 596.00 ***TOTAL MIS OPERATIONS FUND 596.00 Date: 04/17/03 11:41 Village of Buffalo Grove Page: 51 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/21/03 FUND NO. 000058 DEPT NO. 000058 MIS OPERATIONS FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED ****TOTAL BILLS 1,199,717.33 322.08 Board Agenda Item Submittal VI-A Requested By: Raymond O Rigsby Entered By: Raymond O Rigsby Agenda Item Title: Arbor Day Proclamation and Tree City USA 2002 Award Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 04/08/2003 04/21/2003 0 Consent Agenda PW Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. I have attached the Proclamation, proclaiming Friday, April 25, 2003 Arbor Day in Buffalo Grove. Traditionally the last Friday in April has been designated as Arbor Day in Illinois. The Proclamation is one of four criteria to qualify for the Tree City U.S.A. Award. As in previous years to be designated a Tree City U.S.A. the Forestry Program must comply with four(4) standards: Standard 1: The Village must have a Tree Board or Department. The Plan Commission qualifies as the Tree Board and of course our Forestry Division qualifies and complies with this standard; Standard 2: The Village must have a Tree Ordinance. Chapter 12.20 of the Municipal Code and Section 16.50.120 of the Development Ordinance comply with this standard. Standard 3: The Village must have a Community Forestry Program with an annual budget of at least $2.00 per capita. The Village Forestry Program provides for regular care and maintenance of approximately 20,000 parkway trees, and shrubs and trees in open space areas, detention sites and around Village owned facilities. Care and maintenance includes planting, pruning, trimming and removal of trees and shrubs. Additionally, the program includes an information service for residents with questions related to landscape maintenance, landscape plan review for residential, retail/commercial and new development. These activities and the forestry budget of approximately $355,444.00 met the criteria outlined in Standard 3. Standard 4: The Village must participate in an Arbor Day Activity and a Proclamation designating Arbor Day in Buffalo Grove. As part of Buffalo Grove's Arbor Day celebration the Forestry section will provide and distribute seedlings to all 3rd grade elementary classes in Buffalo Grove. Members of the Forestry Section will be available to speak to 3rd grade classes about Arbor Day and Forestry activities in Buffalo Grove. Staff has submitted the information to support each Standard and for the fifteenth consecutive year the Arbor Day Foundation has recognized the Village as a Tree City U.S.A. The Village is also the recipient of a Tree City USA Growth Award for demonstrating progress in our community forestry program in the activity areas of tree inventory and analysis and revisions to our standards and specifications. The Growth Award was created to recognize environmental improvement and higher levels of tree care in Tree City USA communities. It is with great pride, the Forestry Section would like to present the 2002 Tree City U.S.A. 15 year award and our 3rd Growth Award to the Village President and Board of Trustees during the next scheduled Village Board meeting April 21, 2003 and respectfully request that the Village President and Board of Trustees proclaim Friday, April 25, 2003 Arbor Day in Buffalo Grove. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files arborday02.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William R. Balling, Village Manager FROM: Raymond O. Rigsby, Superintendent of Public Works Operations DATE: April 8, 2003 RE: ARBOR DAY PROCLAMATION Bill. I have attached the Proclamation, proclaiming Friday, April 25, 2003 Arbor Day in Buffalo Grove. Traditionally the last Friday in April has been designated as Arbor Day in Illinois. The Proclamation is one of four criteria to qualify for the Tree City U.S.A. Award. As in previous years to be designated a Tree City U.S.A. the Forestry Program must comply with four(4) standards. Standard 1: The Village must have a Tree Board or Department. The Plan Commission qualifies as the Tree Board and of course our Forestry Division qualifies and complies with this standard; Standard 2: The Village must have a Tree Ordinance. Chapter 12.20 of the Municipal Code and Section 16.50.120 of the Development Ordinance comply with this standard. Standard 3: The Village must have a Community Forestry Program with an annual budget of at least $2.00 per capita. The Village Forestry Program provides for regular care and maintenance of approximately 20,000 parkway trees, and shrubs and trees in open space areas, detention sites and around Village owned facilities. Care and maintenance includes planting, pruning, trimming and removal of trees and shrubs. Additionally, the program includes an information service for residents with questions related to landscape maintenance, landscape plan review for residential, retail/commercial and new development. These activities and the forestry budget of approximately$355,444.00 met the criteria outlined in Standard 3. Standard 4: The Village must participate in an Arbor Day Activity and a Proclamation designating Arbor Day in Buffalo Grove. As part of Buffalo Grove's Arbor Day celebration the Forestry section will provide and distribute seedlings to all 3rd grade elementary classes in Buffalo Grove. Members of the Forestry Section will be available to speak to 3rd grade classes about Arbor Day and Forestry activities in Buffalo Grove. Staff has submitted the information to support each Standard and for the fifteenth consecutive year the Arbor Day Foundation has recognized the Village as a Tree City U.S.A. William R. Balling April 8, 2003 Page 2 The Village is also the recipient of a Tree City USA Growth Award for demonstrating progress in our community forestry program in the activity areas of tree inventory and analysis and revisions to our standards and specifications. The Growth Award was created to recognize environmental improvement and higher levels of tree care in Tree City USA communities. It is with great pride, the Forestry Section would like to present the 2002 Tree City U.S.A. 15 year award and our 3rd Growth Award to the Village President and Board of Trustees during the next scheduled Village Board meeting April 21, 2003 and respectfully request that the Village President and Board of Trustees proclaim Friday.. April 25, 2003 Arbor Day in Buffalo Grove. If you have any questions, please let me know. 1 Ra and . Rigsby, Superinten ent of Public Works Operations attachment g:\common\opsadmin\memo\ardyp42003.doc 4 I i I tf��Vi a IV; VILLAGE OF BUFFALO GROVE omrsm�rvmmmmwwwiww�wuwWNouoawuowwuwiuiuiuiuiumuuuuwuiw �V �wwwuuwwwmwwwiiiiiuwuuuuuuuuuuumumouwuuu000000mou»uiiiiuoimuwwum iiuwuuwwuwuu Ilk IDnAAM10111@14NmlNk'!'AdfllMf .gWlplpmfi!pWdNd'dMININMINNIWIWMN"YIYIIWWaVWUMNWMW OMOMN ll010POmNWNNNWiWV:WiNNmV '. wn9�ryp4INNpImINMIM!0V4NIOWNIOIONd10MI0WM1'PNI!M WHEREAS, in 1872 J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees, and WHEREAS, this day, called Arbor Day, was first observed with the planting of more than one million trees in Nebraska, and Arbor Day is now observed throughout the nation and the world, and WHEREAS, trees reduce the erosion of precious topsoil by wind and water,reduce heating and cooling costs, moderate the temperature, clean the air,produce oxygen and provide habitat for wildlife, and WHEREAS, trees are a renewable resource giving us paper,wood for our homes, fuel for our fires and countless other wood products, and WHEREAS, trees beautify and enhance the economic vitality of our community, and WHEREAS, trees,wherever they are planted, are a source of joy and spiritual renewal, and WHEREAS, the Village of Buffalo Grove has been recognized as a Tree City USA by the National Arbor Day Foundation and desires to continue the maintenance of our village urban forest; NOW, THEREFORE,BE IT KNOWN THAT I ELLIOTT HARTSTEIN, PRESIDENT OF THE VILLAGE OF BUFFALO GROVE ALONG WITH THE BOARD OF TRUSTEES, do hereby proclaim April 25, 2003 Arbor Day in the Village of Buffalo Grove, and call upon all citizens and civic organizations to support efforts to protect our trees and woodlands and to support our Village Urban Forestry Program. DATED THIS 21st DAY OF APRIL 2003. Elliott Hartstein Village President Village Board Meeting Agenda Item VIII-A If Monday,April 21,2003 Monthly Manager's Report for Agenda Section: Village Manager's Report March 2003 Order In Section: A Type of Item: Presentation on Agenda Department: OVM Requested By: William R Balling Prepared By: Phillip W Versten Trustee Liaison: None Additional Documentation: Other Agenda Items: Overview See attached. VILLAGE OF BUFFALO GROVE Fifty Raupp Blvd. Buffalo Grove,IL 60089-2100 Fax 847-459-7906 MANAGEMENT REPORT William R.Balling #255 Village Manager 847-459-2525 Fourth Quarter—March,2003 1. Cash&Investment Portfolio -March,2003 2. Real Estate Transfer Tax Activity—March,2003 3. Sales Tax Collections—March,2003 4. Golf Course Operating Statistics—March,2003 5. Report on Marketing Activities—Arboretum Club—March,2003 6. Corporate Fund Revenue&Expense Analysis—March,2003 7. Water Fund Revenue&Expense Analysis—March,2003 8. Income Tax Proceeds—March, 2003 9. Analysis of Sick Leave Utilization—Through March,2003 10. Public Safety Report A. E.S.D.A.Monthly Activities -March,2003 B. Fire Department Activities—March,2003 C. Police Department Activities—March,2003 11. Public Works Monthly Activity—March,2003 A. Monthly Pumpage Report B. Central Garage Fleet Cost Detail C. Snow&Ice Report 12. Community Development Report A. Compilation of Permit Activity—March,2003 B. Certificates of Occupancy—March,2003 C. Public Safety Activity Report-March,2003 C. Public Utilities Construction Report—March,2003 WILLIAM R. 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W LL ZLU 0 DC 2 LL L W W °' a 40 .J _ .ILL cc 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N r r VILLAGE OF BUFFALO GROVE 03/31/03 BUFFALO GROVE GOLF CLUB OPERATING STATISTICS THROUGH MARCH 31,20D3 FISCAL PAD ROUNDS THRU PERCENT OF FINAL REVENUE FINAL EXPENSE EXPENSE PER YEAR ROUNDS SEPT.30 ANNUAL ROUNDS REVENUE PER ROUND EXPENSE PER ROUND RND-OPERATING 1978 35,0W 32,271 0.9195 341,798.W 9.74 330,437.00 9.64 7.11 1979 38,122 35,188 0.9230 305,243.00 10.13 360,1W.00 9.45 7.03 1980 39,076 35,938 0.9197 428,105.00 10.96 394,800.00 10.10 7.85 1981 41,846 38,480 0.9197 475,323.00 11.36 446,747.00 10.58 8.67 1982 44,217 40,392 0.9135 516,686.00 11.66 502,614.D0 11.37 9.22 1983 44,798 41,429 0.9248 560,022.00 12.28 535,267.00 11.95 9.76 1984 43,651 40,036 0.9172 623,882.00 14.29 573,588.00 13.14 10.24 1986 49,231 45,8W 0.9316 867,838.00 13.55 820,488.W 12.60 10.15 1986 47,148 43,779 0.9285 691,839.00 14.67 626,068.00 13.28 10.83 1987 48,315 44,281 0.9155 781,359.00 15.76 781,452.00 16.17 12.29 1988 47,851 43.748 0.9141 809,857.00 16.92 842,208.00 17.80 14.08 1989 50,781 46,097 0.9078 954,771.00 18.80 951,289.00 18.73 15.19 1990 49,988 44,398 0.8882 950,466.00 19.01 1,031,744.00 20.64 15.18 1991 48,000 44,133 0.9194 1,030,200.00 21.46 1,020,280.00 21.26 16.01 1992 42,610 38,751 0.9094 973,811.00 22.85 1,010,908.00 23.72 20A2 1993 41,170 36,941 0.8973 999,852.00 24.28 1,077,153.00 28.16 23.78 1994 45,618 40,442 0.8886 1,211,322.00 25.55 1,190,571.00 28.10 24.11 1995 41,624 38,010 0.9132 1,169,438.00 28.10 1,187,052.00 28.52 24.56 1996 39,079 35,577 0.9104 1,162,099.00 29.74 1,242,660.DO 31.80 29.06 1997 44,391 40,802 0.9192 1,349,932.00 30.41 1,282,152.00 28.88 27.64 1998 46,283 41,211 0.8904 1,412,486.00 30.52 1,377,727.00 29.77 28.12 1999 42,822 37,219 0.8892 1,389,089.00 32.44 1,459,020.00 34.07 25.13 2000 43,422 39,019 0.8986 1,440,685.22 33.18 1,404,862.97 32.35 28.90 2001 40,599 38,259 0.8931 1,431,896.48 35.27 1,388,345.84 34.20 30.48 2002 41,143 35,853 0.8957 1,347,513.11 32.75 1,418,441.16 34.48 28.62 2003 793 793 1.0000 75,686.00 95.44 198,117.00 249.83 -54.03 TOTAL 1,097,684 997,917 0.9091 22,808,990.81 20.78 22,923,662.97 20.88 17.91 2003 ROUNDINCOME BREAKDOWN: GREENS NUMBER REVENUE PERCENT TO FY 2003 COMPARISON AT MARCH 31: 2003 2002 FEE ROUNDS TOTAL 37.00 0 0.00 0.00% PAD ROUNDS 793 1,038 28.00 54 1,512.00 6.81% PERCENTAGE CHANGE 20M -23.60% 27.00 0 0.00 0.00%RESIDENT 22.00 12 254.00 1.51% REVENUE 75,6W 68.E 21.00 0 O.00 0.00% %BUDGET REALIZED 5.33% 4.21% 21.00 14 294.00 1.77%RESIDENT REVENUE PER ROUND 95.44 68.03 18.00 4 72.00 0.50%RESIDENT PERCENTAGE CHANGE-2003 10.42% 16.00 8 128.W 1.01% 16.00 1 16.00 0.13%RESIDENT EXPENSE 198,117 218,896 13.00 16 208.00 2.02% %BUDGET REALIZED 14.23% 8.96% 12.00 Be 1,056.00 11.10%RESIDENT EXPENSE PER ROUND 249.83 210.88 12.00 39 468.00 4.02% PERCENTAGE CHANGE 2003 -9.49% 10.50 21 220.50 2.65%RESIDENT 10.00 132 1,320.00 16.65%RESIDENT 8.00 16 128.00 2.02%RESIDENT 7.00 197 1,379.00 24.84%RESIDENT WEATHER CONDITIONS(AT LEAST PART OF DAY-SINCE 04003Y OPEN 191 2,670.00 24.09% TYPE MONTH TO-DATE PRIOR YEAR TOTAL 793 9,735.50 100.00% RAIN 0 0 0 H S 0 CLOSED 0 0 0 NO-CARTS 0 0 0 TOTAL DAYS 0 0 0 AVERAGE GREENS FEES/PAID ROUND: 12.28 FIRST SNOW: RESIDENT ROUNDS 473 59.65% NON-RESIDENT ROUNDS 129 16.27% OPEN ROUNDS 191 24.09% ROUNDS %ALL ROUNDS MEMBERSHIPS AVGIROUND MEMBER ROUNDS 335 29.70% 62,911.00 157.94 TOTAL PLAY 1,128 m W r M N N W 1O M fp O aQ n aQ M O n O m O N O N O m M aQ m aE N n W CO N N W m W w w M p r 2 N N G W n W W n g p W 00 n A p .Q,j CO QO a Y (� Y N O m I� N N N N N N N N N N $ 0) ,i coO A CA 0 N � r � m v N ��pt �N�pp Y W N r N N O O N N n O O �Np aQ N aQ co b N N m N W N N � fm7 W O N p 4j Co N O W M O O W O ? 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QW U zO a I ZW� Z W W J m m Y m I W O z z O O q V W W W J m y Y U I� co � Z Z .- O Q U Q LL > � W 3 J R 1 5 U Ix 5 Z J m m J F M W J 2 sj U C Z J m � _ m J F- w J m Ir W 0 a =LL O U U di to z z co Q a 0 OLL a s cJi OJ cJi WR fail N z z Q a VILLAGE OF BUFFALO GROVE 03/31/03 ARBORETUM GOLF COURSE OPERATING STATISTICS THROUGH MARCH 31,2003 FISCAL PAID ROUNDS TH RU PERCENT OF FINAL REVENUE F14AL EXPENSE EXPENSE PER YF`4 ROLIDS RE"30 AMIIAL ROUNDS (11 PER ROUND E><PB4l 121 PER ROUND RND•OPERATNG 1990 M488 14,697 0.8915 816,885.00 49.54 882,638.00 53,55 32.05 1991 24,309 22,692 0.9304 770,431.00 31.59 1,105,930.OD 45.35 3OA5 1992 24.311 22,399 0.9214 854,941.00 35.17 1,170,499.00 48.15 33,61 1993 25,589 23,283 0.9106 923,276.00 36.11 1,245.315.00 48.70 34.8D 1994 26,713 24,382 0.9120 1,019.538.00 38.17 1,346,782.00 50.42 38.96 1995 24,885 22,806 0.9185 981,915.00 39.46 1,289,942.00 51.84 39.57 1988 27,907 25,537 0.9151 1,108,497.00 39.85 1,356,953.00 48.62 39.55 1997 29,090 25,402 0.9097 1,178,298.00 40.44 1,402,408.00 48.21 31132 1998 29,516 25,581 0.8971 1,182,136.00 41.46 1,507,525.00 5297 39.01 1999 25,955 23,890 0.8883 1.154,2133.00 42.82 1,542,510.00 57.23 42.50 2OW 28.722 24.177 0.9048 1,120.590.01 41.94 1,420,418.79 53.16 38.40 2001 21,795 20,451 0.9383 973,716.35 "As 1,271,916.44 58.35 40.03 2002 22,152 20,076 0.9083 859,507.29 39.80 1,354,520.91 61.80 44.07 2003 0 0 *DN/01 3,039.00 NDIV/01 109.499.00 11DN/01 fDIV/01 TOTAL 325,490 295,415 0.9107 12,942,830.68 39.76 17,077,053.14 5747 (2)INCLUDES PRINCIPAL AND INTEREST DEBT SERVICE 2002 ROUNIDIIJCOIrE BREAKDOWN: GREENS NUMBER REVENUE PERCENT TO FY 2003 COMPARISON AT MARCH 31: 2003 2002 FEE ROUNDS TOTAL 55.00 0.00 /DIMOI PAID ROUNDS 0 2 45.00 0.00 OMAN PERCENTAGE CHANGE-= -100.00% 42.00 0.00 1DM01 41.00 0.00 8DNI01 RESIDENT REVENUE 3,039 4,884 35.00 0.00 SDIVI01 RESIDENT %BUDGET REALIZED 0.25% 0.37% 34.00 0.00 ODIV/01 REVENUE PER ROUND (IDIV/01 2,442.00 32.00 0.00 SDIV/01 PERCENTAGE CHANGE-2003 37.78% 30.00 0.00 8DIV/01 RESIDENT 30.00 0.00 *DNM EXPENSE 169,499 141,449 25.00 0.00 41DRV/01 %BUDGET REALIZED 10.40% 13.34% 24.00 0.00 /DIVA)f EXPENSE PER ROUND BDIVI01 70.724.50 24.00 0.00 1DN/01 RESIDENT PERCENTAGE CHANGE-= 19.83% 23.00 0.00 9DIV/01 RESIDENT 20.00 0.00 *DN/01 WEATHER CONDITIONS(AT LEAST SOME OF DAY-SINCE 04/01): 20.00 0.00 8DN/01 RESIDENT TYPE MONTH TO-DATE PRIOR YEAR 18.00 0.00 1DN/01 RAIN 0 0 0 I&W 0.00 ID11//01 RESIDENT CLOSED 0 0 0 17.50 0.00 0DIRM RESIDENT NO-CARTS 0 0 0 1&00 O.OD ADIV/01 RESIDENT TOTAL DAYS 0 0 0 15.00 0.00 swim FIRST SNOW: 14.00 0.00 ODIV/01 RESIDENT 13.00 0.00 IDIV/01 RESIDENT 12.OD 0.00 4'DAp01 12.00 0.00 NDIVIOI RESIDENT 10.00 0.00 iDhM RESIDENT OPEN 0.00 form TOTAL 0 0.00 11OI1m HS 0 AVERAGE GREENS FEESIPAID ROUND: sm/01 RESIDENT ROUNDS 0 ADN/01 NON4;IESIDENT ROUNDS 0 VDIV/01 OPEN ROUNDS 0 ODIV/01 ROUNDS %ALL ROUNDS MEMBERSHIPS AVGIROUND MEMBER ROUNDS 0 >IDR///01 1,500.00 4R)IVI01 TOTAL PLAY 0 (1)DOES NOT INCLUDE PROPERTY TAX EXTENSION OR OPERATING TRANSFER REVENUE OF: 1901 181,088 1995 125,620 1999 233,342 2003 19,709 1992 152,355 1998 619,738 2000 240,598 1993 149,885 1907 133,497 2001 457,901 1994 157,001 1998 204.047 2002 408,003 p�px� O�O �pp xpp� p�pp�p xp� � _ _ � xpp� 1x� p: OSM 0000 8NQg N O18 asOsse- aNO, � NN .~- m iR C O O O n C C 0 0 0 C O , O O NO n 0 0 CD O O O c A O N r/ 9 W ZS 25 �Ti O b O b O O �b1qq ���ppi �S O O O Ti��yy ~ b b � o Q O O O �1S O �iS b a b Ti O O •' N ' ti a V O N P W N N V. coO cm m J a tff O O O O 8 O O n OO O O O p O O O O O O 0 pm� N O O O O m f O mp l+l M N O tlf o WW� cm v� 8 0 m � 00000 �= g0000OONou� y� ffi000 $ aR U S U .- ul - WS n n o d � 4 N z O Z 0 0 0 0 0 m aD 0 0 0 0 nro ' Q� 1 F n O n n n O = v 40 Uo o UO 4 V 1 1 Mg O O O O O 1p�, N N O N O O Q (O g O O v y O ism NNN •- l'�l m wp b aa� 0 0 0 O O * i Y N O O o O N w N m Q O O W m m 8 f0 n N M a O a O G lN7 vi N C n N O O O O O Q J m p�`p! � O Q O O NO � O a� �p 00011 O , : `�17 `� a� y� ED O O O O O * � rS N O n O o l o l A - o o O - N z S z n l++ff c 0 0 0 0 0 7R a apD dD O O O �nJ 1p�D � N E 8 go g N N O O O O O O 7R O O O O $ oN O O ' lh f N N Cali lV O O O O O O O O O O O O O ^ NN pp Uf O pwwl O O o O O W n 8 8 m N f v N Y r f� tl h 10 O O O O O 8 0 0 0 0 0 0 0 0 o o o 0 O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 m N lh dD dD m S w ` U. O 0 0 0 0 0 0 0 1 0 0 0 0 i o 0 o 11 O O O O O O O O O O O O O O O O 0 N N > 3 F J F J J vCo > a J CO o a w w o a J w g z o ai w w J - 9 �Z < a wz �aN � o } C9 w LL m w > w w t9 !z LL W W W a w w w U w � � q ~ � zs �aow <- r- `w & q -- 3 ? � z � w � wz % loya � � gW JZoz K z U z W Ul �w�[[ 2 Z W coW U J W m�u 2 w m W C M � J W m J U �.' Z lA J Z H R' , O Q a � aao � cJi � � cJi � Calu� via�ia � a a� oaao � 0 � u� � � a � a LNielsen Associates INCORPORATED Village of Buffalo Grove — The Arboretum Club Monthly Report on Marketing Activities March 2003 Focus of Month's Activities The primary activities for the month of March were directed to: 1)planning and coordination of all aspects of Grand Opening events for the weekend of March 28 - 30; 2)reworking the Arboretum brochure; 3)publicity to gain momentum for the Grand Opening; 4) creating a plan for staff training. Hours Devoted to Account Hours for the month were substantially higher than the allotted contract(88.75 hours), due to Grand Opening preparation and activities. In future months,we hope to see these hours closer to the 20 contracted for and will work to reduce them,yet still accomplish the outcomes needed. As the year progresses, some months will likely be lower than the established contract and will therefore compensate for overruns in this first quarter. Key Outcomes Accomplished Many important aspects of this project were completed during March, and many were initiated. 1. Design and/or insertion of advertising in the following resources: a)PI Advertising (no upfront cost to Village—involves two-for-one golf fees on least utilized days); b)Edge magazine(golf coupons and advertorial on new banquet facilities); c)Illinois Meetings and Events magazine (cost to be borne by Progressive) spring issue which is devoted to golf and reaches over 15,000 meeting and event planners. A"hot leads"list will be received for taking this ad space that will allow us to reach specific individuals who plan and book golf outings and business meetings and conferences; d) initial meetings with Golf Scene and Comcast to discuss radio/TV advertising placements over the next few months; e) Modern Bride Chicago magazine's June issue (a banquet ad which gives exposure to the Arboretum Club's logo (cost borne by Progressive). 2. Review and redesign of overall Arboretum Club brochure. Initial brochure was too lengthy, binding not effective, and cover needs enhancements. The finalization of brochure copy, concepts, and binding will be ready in early April. Nielsen Associates, Inc. 2003 Village of Buffalo Grove—The Arboretum Club March 2003 Report 3. Design and development of a PowerPoint presentation to run during the Grand Opening events that would highlight both golf and banquet/event facilities. Our photographer was limited in what he could capture on film(with construction and cleaning equipment in view) so we used a combination of interior pro shop/locker room shots and stock photography. This presentation(looped format)will be updated in April/May with more real photos of exteriors and interiors and then be made available on a DVD for use at future golf shows/trade shows and events. 4. Continued coordination with Progressive and the Village of the many"needs" for the Grand Opening events. 5. Ordering of floral arrangements for Grand Opening events, using Blooming Grove Florists, a Buffalo Grove florist for all work. In addition to flowers purchased,the florist gifted a large ficus tree for the new facility and offered significant discount on purchased arrangements. The budget for flowers was exceeded because the water feature did not arrive and a table covering and large arrangements were added at the last minute to appropriately disguise the open plumbing. 6. 500 tags with longitude/latitude of The Arboretum Club were inserted into the compass gift packages to add significance to Carmen's comments at the Dedication about"finding your way back to The Arboretum Club"for golf, dinner, events. 7. Posters of Friday/Saturday Grand Opening events, as well as posters of key contributors and donors for the events were designed,printed and displayed during the weekend. 8. Nielsen coordinated all aspects of visual presentation of the facilities and food (e.g. locker room displays, Pro shop photo displays, floral placements, bridal room displays, conference room presentation and display,office area setup, guest book and coat room signage,press photography and candid photography,banquet room setup and food setups). 9. Setup and cleanup of props for Grand Opening events; support to Carmen's staff and Progressive's staff to ensure smooth delivery of services. 10. Overall, we felt the Grand Opening and Dedication evening was extremely well presented and received by the Village guests and dignitaries. The evening was elegant,time frames were closely adhered to,press coverage was present(Herald, PubLinks magazine, Golf Chicagoland magazine, Pioneer Press), and food and beverage service were complimented. Saturday's Open House was well- attended and a steady flow of traffic toured the facility, many booking future events. The golfing community was extremely excited and impressed with the facilities as were those who have no interest in golf. The restaurant area already proved itself to be the"hot,new"gathering spot. Nielsen Associates, Inc. 2003 Village of Buffalo Grove —The Arboretum Club March 2003 Report Directions for Coming Month For the month of April the hiring and training of golf staff will be the primary focus, along with continued promotion and press for the golf and banquet facilities. With the Illinois Meetings and Events magazine devoted to golf and coming out in April, it is our opportunity to follow up with phone calls to specific event planners and either have a special "Open House"or individual tours. This will be initiated by Nielsen Associates and Joe Schwister, along with Chris Snider from Progressive's team. Advertising and public relations focus for April will center on the kickoff of the 2003 golf season and the availability of GPS system, history of the course and course improvements. Advertising is intended to promote higher levels of play during the early months of April and May. One-to-one marketing efforts will be geared to increased booking of golf outings and meetings. Nielsen Personnel on Account • Kathy Nielsen—overall strategy and account management; branding facilitation and direction; input into creative materials required; coordination with Progressive Management team; and coordination with Village. • Al Viehman—administrative support and liaison to advertisers; survey designer and data collector; logistical coordinator of print jobs and golf show setup. • Todd Milliner—oversee website coordination between golf and banquets; creative input into special events. • Lynne Marie Parsons—graphic designer and creator of The Arboretum Club brochure,buck slips,rate cards, and ads. 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O H O Ii X H O � � + 7[ ♦ Epp {V O O K A O f O O N O O v CT S N O p 1� R f e O C R Yf m f LL a ♦ o fV N N N O = O O p e O Y'YII O * Y !! �V g v pp O A O V n O 0 0 1� N O � 1� A ♦ R ♦ O f 'O ' O � Yl O YY IIlI yN; Y �[ O �pAy o oO (py IUD H O N N O O O r O g f O O h p I e O R Yl O O O f q P b B N � '" yt �fp X ♦. 7R ♦ x o e x x g c4 � e x $ R e O O O f N N � S N �+ ♦ O p e N O O ' tl A ' N A � O e +N era S X S A tl x A c p O Ixl S x ♦e V 8 O � „ OO O f O O e e * m tl 1' Y = rc w 1 o g II I tl o �w I i F� W LL' m O O b m K m U u� U y=j FF 0 O °d 0 W O O W O W O W L 00000 00000 d V- N N N N cc t� C O w z O o OC Q C' O cm a a LL 7 LL n o Lu w C N V- LL O 0 v N � M W � o0 wZ N a 0 a � m0 a � o J T } m J Zvw cc 0 0 0 0 o a 0 0 0 0 0 0 co LO M N VILLAGE OF BUFFALO GROVE ANALYSIS OF SICK LEAVE UTILIZATION PERIOD:FIRST QUARTER,CALENDAR 2003 PRIOR HOURS HOURS SICK 2003 YTD USED USED HOURS PERCENT LEAVE DEP CREDIT USE QUARTER YTD REMAINING USED PAY OFFICE OF VILLAGE MANAGER 580.00 0.00 20.00 20.00 540.00 3.57% 556.77 MANAGEMENT INFORMATION SYSTEM: 240.00 0.00 3.00 3.00 237.00 1.25% 75.50 FINANCE&GENERAL SERVICES 800.00 0.00 16.00 16.00 784.00 2.00% 265.15 FIRE SERVICE 5,360.00 0.00 696.25 696.25 4,663.75 12.99% 19,600.19 POLICE SERVICE 7,120.00 0.00 1,324.50 1,324.50 5,795.50 18.60% 35,303.97 BUILDING&ZONING 800.00 0.00 238.75 238.75 561.25 29.84% 5,057.76 ENGINEERING SERVICES 480.00 0.00 76.00 76.00 404.00 15.83% 2,258.31 BUILDING SERVICES 320.00 0.00 174.50 174.50 145.50 54.53% 5,347.25 STREET OPERATIONS 980.00 0.00 93.00 93.00 867.00 9.69% 2,318.16 PUBLIC WORK ADMINISTRATION 160.00 0.00 19.50 19.50 140.50 12,19% 409.56 FORESTRY&GROUNDS 800.00 0.00 89.00 69.00 711.00 11.13% 1,771.76 WATER OPERATIONS 720.00 0.00 103.00 103.00 617.00 14.31% 2,054.12 SEWER OPERATIONS 240.00 0.00 23.50 23.50 216.50 9.79% 441.88 BUFFALO GROVE GOLF CLUB 320.00 0.00 0.00 0.00 320.00 0.00% 0.00 CENTRAL GARAGE 400,00 0.00 36.00 36.00 364.00 9.00% 748.41 ARBORETUM GOLF CLUB 240.00 0.00 0.00 16.00 224.00 6.67% 301.28 TOTAL-QUARTER END 19,520.00 0.00 2,913.00 2,929.00 16,591.00 15.01% 76,510.06 CHANGE CHANGE 2003 HOURS USED UTILIZATION HOURS-% DOLLARS-% CALENDAR 2003 CREDITS: EMPLOYEES HOURS CREDIT TO DATE PERCENT 03102 0=2 CREDIT EQUAL TO 80.00 HOURS 244 80.00 19,520.00 2,929.00 15.01% 20.03% 25.99% 2002 HOURS USED UTILIZATION LEAVE CALENDAR 2002 CREDITS: EMPLOYEES HOURS CREDIT TO DATE PERCENT PAID CREDIT EQUAL TO 80.00 HOURS 244 80.00 19,520.00 2,440.26 12.50% 80,248.50 HOURS UTILIZATION LEAVE CALENDAR SUMMARY: EMPLOYEES CR�nI?S USED PERCENT PAID • CALENDAR,2003 - 1_----m 2, In 15.01% 78.610.06_ CALENDAR,2002 244 19,520.00 11,430.00 58.56% 299,067.81 CALENDAR,2001 241 19,280.00 8,857.05 45.94% 215,780.02 CALENDAR,2000 240 19,185.00 9,451.58 49.27% 231,230.88 CALENDAR,1999 238 19,105.00 9,948.75 52.07% 227,551.18 CALENDAR,1998 230 18,945.00 8,178.38 43A7% 177,267.11 FIVE YEAR AVERAGE - 19,207.00 9,573.15 49.84% 230,177.40 CALENDAR 20030002 EXTRAORDINARY USES OF SICK LEAVE DEFINED AS ONE INCIDENT OF(TREATER THAN OR EQUAL TO 80 HOURS USED HOURS 2=91111T ro 208.00 KneeSurgery-Non Work Related Building&Zoning 135.25 Knee Surgery-Non Work Related Building Services 134.50 Surgery Related Absence NET CALENDAR 2003 HOURS 2,451.25 W2: HOURS C NT FIRMONARTER NET CALENDAR 2002 HOURS 2,440.25 MEMORANDUM DATE: April 1, 2003 TO: William R. Balling Village Manager FROM: Paul A. Soucy ESDA Coordinater ' SUBJECT__Monthly ESDA Activities Below is a tally of ESDA activities beginning March 1, 2003 through March 31, 2003: ACTIVITY HOURS REMARKS Emergencv Management 26.0 Emerqency Preparedness Plan update 16.0 Homeland Security Training/Drills 18.0 Mobilecomm Operational SOP Meetings Monthly4.0 Upgrade emer enc communications of EOC LCEMCC 2.0 NIEMC Meeting Quarterly .5 ESDC Meeting Other Homeland Security Meeting MIS Meeting Bioterrorism Preparedness Planning Comm. Response Fire Police Public Works Projects TOTAL 66.5 PAS/bf V-J V�v V� �O OP 610 0 u i H Z 0 O� O W:j oC W. C� OC o. ch OI L atno Q W -� N J> L- W V mWJ O 4 tiJ 6,� J' 000000 000oo d� LOqtMNr- N Q N 0 O � Z W ti c' g U Q � CL x W M V♦ OD W N Q w V LL LL O CN a W � a OQa oC � oLL c!) € O JLL ti Q LO LL m (0 � o o W N 0 0 0 0 0 0 Ln o U') o LO 04 N �- w 10 OC `o CL W 0 oy co um, � N La. Q �v W V Go 0 co e6 OC 0 o � s .J G U. U. �s D m s s� o 00000000 ���s �tNO00C��'N w cn L. w sG /JJ a1 00 bGO W Z > LLI ch aaa 0 F- CD w N JWw � �y LQi.. � � Q <10 u. uw �s Go �s s 19C Go 0 0 0 0 0 0 % O 00 (D 191- N _ i BUFFALO GROVE POLICE DEPARTMENT March 2003 Calendar Calendar Year to Date: Mar Mar Yr To Date Mar Mar Mar Mar Mar PART I CRIMES 2003 2002 2003 2002 2001 2000 1999 1998 Homicide 1 0 1 0 0 0 0 0 Forcible Rape/Agg.Criminal Sexual Assault 1 0 1 1 0 1 0 0 Criminal Sexual Assault 0 0 0 0 0 0 0 0 Robbery 0 0 0 0 0 0 3 2 Aggravated Battery 1 0 1 0 1 1 2 2 Aggravated Assault 1 1 1 1 0 5 1 1 Burglary 4 3 18 9 5 13 21 15 Burglary from Auto 7 6 20 36 27 34 50 41 Theft 25 21 69 65 79 63 58 66 Auto Theft 2 2 5 6 6 6 2 4 Arson 0 0 0 0 1 0 1 0 Tot. I Crimes 42 33 116 118 119 123 138 131 Part II Offenses 206 216 551 628 574 813 687 700 Part III Codes 1321 1440 3878 3974 4106 4084 4378 3823 Incidents 1569 1689 4545 4720 4799 5020 5203 4654 ARREST DATA Part I 8 12 21 26 17 23 31 20 Part II 119 108 274 300 259 459 369 383 Part III 7 3 18 12 9 24 25 17 Traffic 1453 1336 4031 3992 3543 5215 4947 5373 Ordinance 430 431 1134 1374 1003 1493 1782 1850 MANPOWER ANALYSIS - PATROL DIVISION MANPOWER ANALYSIS - PATROL DIVISION Mar 2003 Mar 2002 Equivalent Equivalent Part I 42 x 3 = 126 Part I 33 x 3 = 99 Part II 206 x 1.5 = 309 Part II 216 x 1.5 = 324.50 0 Part III 1170 x .5 = 585 Part III 1275 x .5 = 637. Accidents 151 x 1.5 = 226.50 Accidents 165 x 1.5 = 247.00 50 Traffic 1453 x .25 = 363 .25 Traffic 1336 x .25 = 334.48 Ordinance 430 x .08 = 34.40 Ordinance 431 x .08 = 34.48 Total dedicated hours 1644 (formulated) Total dedicated hours 1676 (formulated) Total man-hours: 5539 Total man-hours: 5466 Undedicated Dedicated Ratio Undedicated Dedicated Ratio 3895 (divided by) 1644 = 2.37:1 3790 (divided by) 1676 = 2.26:1 m a � m M O — oo m yr N ❑ d ci N v '� i laIL a Q ® V occ N ■ m G N ■ O O b w O IQ o �CL v N -C as �> a a O ® ■ L 0 O y M G O m U N (A N V U t� d. a o� o ■ L N N AR� o 1.� N O O O O O O e- N N e— V !IA 0 z c> Q� Z L V ❑ �••r W m W 3 r ao O `O c_ E 'c RS C� � ■ CL 3 v N go n Cco N O � N C • o 4 a � O C N � C O t mcmco FE m40. o N r W c d O '° c .a O U C4 L ■ Q � r o to ■ PUBLIC WORKS DEPARTMENT OPERATIONS DIVISION March-03 WATER PUMPAGE REPORT (month) TOTAL THIS PERIOD FISCAL YEAR TO DATE LOCATION CURRENT LAST YEAR CURRENT LAST YEAR Well/Pumping Station#1 345 So.Arlington Heights Rd. Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.000 Lake Water Pumpage(mil.gal.) 11.297 11,133 131,867 143,576 TOTAL PUMPAGE 11.297 11.133 131.867 143.576 Well/Pumping Station#2 525 No.Arlington Heights Rd. Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.000 Lake Water Pumpage(mil.gal.) 40.957 53.342 455.8W 485.221 TOTAL PUMPAGE(mil.gal.) 40.957 53.342 485.886 485.221 Well/Pumping Station#6 120 Horatio Blvd. Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.000 Lake Water Pumpage(mil.gal.) 19.993 27.324 456,537 424,344 TOTAL PUMPAGE(mil.gal.) 19.993 27.324 456.537 424.344 Pumping Station#7 401 LaSalile Ln. Lake Water Pumpage(mil.gal.) 55.489 33,011 603,028 539,729 TOTAL PUMPAGE(mil.gal.) 55.489 33.011 603.028 539.729 Total Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.000 Total Lake Water Pumpage(mil.gal.) 127,736 124,810 1577,318 1592-870 TOTAL GALLONS PUMPED(mil.gal.) 127.736 124.810 1677.318 1592.870 AVERAGE DAILY USAGE(mgd) 4.121 4.026 5.007 4.755 Comments Submitted by: W a rpervisor Reviewed by: Su rintende t Publi orks Ir rations g:com/qut/water/reporttmonthy/pump96 Village of Buffalo Grove Public Works Department March 2003 Central Garage Section Fleet Cost Detail This Fiscal Year This Fiscal Year Last Fiscal Year Last Fiscal Year Current Period Year-To-Date Current Period Year-To-Date Usage-Miles/Hours 105,904.0 1,081,964.0 113,293.0 1,084,171.0 Fuel-Gasoline Gallons 6,781.6 74,553.4 6,561.3 70,361.7 Fuel-Diesel Gallons 4,850.3 47,655.3 4,829.8 50,007.4 Fuel Usage-MPG/MPH 9.1 8.9 9.9 9.0 En-Oil-Usage/Qt. 0.0 0.0 0.0 0.0 2nd-Oil-Usage/Qt. 0.0 0.0 0.0 0.0 Road Calls 1.0 20.0 2.0 12.0 #Repairs 463.0 4,175.0 241.0 3,299.0 Shop Hours 539.7 6,606.0 714.0 7,160.5 Down Hours 0.0 0.0 0.0 0.0 Cost S/Mile Cost S/Mile $Cost $/Mile $Cost $/Mile 4211 -Gasoline 9,223.06 0.087 89,392.36 0.083 7,016.17 0.062 83,915.06 0.077 4212-Diesel 6,741.87 0.064 51,429.47 0.048 4,249.80 0.038 55,664.08 0.051 4215-Add Eng-Oil 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 4215-Add 2nd-Oil 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 4213-Shop Parts 4,787.71 0.045 77,515.27 0.072 8,078.68 0.071 83,757.47 0.077 4214-Shop Labor 14,276.93 0.135 176,172.44 0.163 16,441.82 0.145 173,759.73 0.160 4218-Outside Repair 4,032.54 0.038 28,150.1 0.026 222.99 0.002 41,806.33 0.039 TOTAL 39,061.11 0.369 422,659.66 0.391 36,009.46 0.318 438,902.67 0.405 Submitted b Can I G upervisor Reviewed by: Sup 'Mender kPublicorks rations g:\oommon\garagekeportsVmnthlyVm riend00.xls $p� �8�te e88888888s888888888888s ��p �v Q NCCD M chi imp�a�i����i���i 9►�i������i��ug����7i1 °� O W CL m♦N tpp ai Up MOI O 1 ��Cpp mO M ny U ��py(pfpp Vp 1fa�� W OW NUfHH�W � N �Z HMMNN S a O F F-f y 88828 8 $ 2 y 8�888s q co ��� � � SNJS 5� gU as ay 8pp8pS$S o$ 8I emo a m 8`rR'i888� nq c7`a NWN�p $ �I o� � ��'�il O WU c� WV H`c�ccwc e y 88SS0o, S 8I 8 y S$S$$$I o� 00000 0 0 0 0� 080000 0 nj0 fV 2 pp p 88888 O 8I O y O o lfB$$8I 8 0 0 o M o 0 o ai m a S o M o U7 N N N m p = p p �y 88888 O SI $ y SSSOS OI $ 5� 000�o 0 0 �� omoom0 7 p W 0_ U, 0000o o OI Ne 0o oc%l of CD ae y Z V n m J N N W N CV m a N m rel: uNi, UT t� Wp °C am w888 a S o ayNmmqB «°; H ��pp pp C7 �yp� p ma fMD�O�fpN 2 O d� N O NaCPt pp ttpp p W0 wV/W f9 N N WU NM�aa e0 W OO p p 4p? 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C- 'C >, O E O `C-T C C p '- E •• - L u) N H U N 7 N m S O O L m fCf N 3 N O nw. 0 � 'cz c K8 0 °�-aa LLLLL �LUd � U �' > � UHw 4) Z I o Im L C 7 E CJ U N •C O C c d CC i i i i i i i i i i i i i i N Z LwL G m co O w 7 N y c 0 N .- E a) O = 0- N Z W QO 2 UCnEL W 2LL Neu CA W 2 � Ufn - + Cn N O < V U L oaM 0 CD O LO N 0 0 0 0 '7 O O w N O to f- to LO M N N N N N r- N COO N O O N L f0 z F- z O 0) OD LO CD (O I- O O M LO I- CO N 1- O O O O a N eM N O � N CO M O CO oa lJJ O }0: O z 1-- N 0 > � U � mLL O F- � LU � O O F- U � J Q m a � wa 0 c� z c O c m C 0 otS W U C "O N C N D O +�+ C E zwr o v oUU t—�p0 -0 -v c O C O V 0 0 0 0 0 J L) LL m Q N C N N N N O 2 � N N O } Nmn. mU- CO NCL 05U- CL0 W Q o 2 cn _ of 0 U t To: Edward Schar Building Commissioner From: Brian P. Sheehan, R.S. Health Officer Date: April 9, 2003 Subject: Health Department Activity Report for the Month of March. Day Care Center/Day Care Home 3 Food Service Inspections 41 Food Service Re-inspections 16 Food Service Construction Inspections 23 Foodstore Inspections 2 Food Service Pre-opening Inspections 19 Plan Reviews 27 Complaint Inspections& Follow-up 71 Property Maintenance Inspections 76 Microwave Inspections 18 Carbon Monoxide(Commercial/Residential) 16 Radon Kit Installation & Follow-up 2 Vending Machine License Inspections 20 Mobile Vendor Licenses/Inspections 2 Swimming Pool Inspections/Re-inspections 1 Temporary Foodservice/Inspections 0 Emergency Inspections& Re-inspections 4 Assistance to Public 288 Meetings&Training: March 19&20, 2003 Illinois Env. Health North Chapter Conf. cc: Board of Health DEPARTMENT OF BUILDING AND ZONING PUBLIC SAFETY ACTIVITY REPORT MARCH, 2003 IV. LITIGATION: Please see attachments V. CODE CONFERENCES: March 3, 2003 —Susan Silk—Fence March 5, 2003 —Chicago Bagel March 19, 2003 —Turnberry Condominiums—Brick size March 20, 2003 —First Equity Bank March 28, 2003 —Doug Carlson, Valenti Builders— St. Mary's Rectory VI. PROPERTY MANAGEMENT: BUFFALO COURT: No action required. BUFFALO GROVE SHOPPES: No action required. CAMBRIDGE COMMONS: Items noted on previous report have been corrected CAMBRIDGE WEST: Garbage overflowing in dumpster area. Notice was made to the management company detailing correction. CHASE PLAZA: No action required. COUNTRY COURT: Items noted on previous report have been corrected. CREEKSIDE COMMONS: No action required. DUNDEE POINT: No action required. DUNELL CENTER: No action required. THE GROVE: No action required. GROVE COURT: No action required. GROVE POINT PLAZA: No action required. HIGHLAND OAKS: No action required. PLAZA (THE): Several items remain to be corrected as noted on previous reports. The landscaping will need to be addressed in the spring. PLAZA VERDE: No action required. THE SHOPS AT APTAKISIC CREEK: No action required. SPOERLEIN COMMONS: No action required. STRATHMORE SHOPPING CENTER: The sink holes at the storm sewer inlets in the parking lot have been corrected. The entire lot is scheduled to be re-paved in spring 2003. STRATHMORE SQUARE: No action required. TOWN CENTER: No action required. VILLAGE PLAZA: No action required. WOODLAND COMMONS: No action required. Respectfully submitted, Building Commissioner ES/jck DEPARTMENT OF BUILDING&ZONING Attachment PUBLIC SAFETY ACTIVITY REPORT MARCH, 2003 LIMITED DISTRIBIZIIQN IV. There was no Housing Court activity for the month of March, 2003. The next regularly scheduled Housing Court date is April 23, 2003 at 9:00 a.m. ENGINEERING SERVICES MONTHLY REPORT MARCH,2003 Turnberry Site clearing begins. Noah's Landing Temporary stone base for drives placed. Fifth Third Bank Utility work completed. Drive entrance completed. Parkview Townhomes Work continues on sanitary. Airtesting completed. Waterford Pointe Work continues on utilities. Arboretum Storm line repaired. Flatwork completed. Belmont Village Work on concrete flatwork resumes. yy Richard WKKuenkler,P.E. Daniel J.Ku Village Engineer Engineering Technician Keith L. MacIntyre Engineering Technician G:\ENGINEER\DJK\Mar03.doc � § B � � \ \ k �2032��2�k ��k &�k��2 &�& % o % o q m % o uI tuI ItI § ■ - 1 § � � ■ 9 « kkkk �m 2§ ■ ■§ § a Bu ® It 2 k kB ( � � }\ t t � 2 � m . m � k � � � t ul U � % O � Iu tuIu uuI V C9 m § m k % ttcIq k Q k & � � k § § b b % \ § \ m ■ 2IIX.03 � 03DQ ,* � � 2 . § § m � � V w w \ § § \ § ® § § § o § % 16 k % o % o % o « mgk0 > � � oo u ® � o � � � � � � � 2n � k � � � � � 0 % @ � � 2 & � qo -4 k q q b q b Q � � � � Y1 C! O ° W v e 4 0 h V V s e a y � � q M 4 Q � O o e= o K K 2 C! V m a� w 4 � m m o a � a O � W i mum m I IL w w V Off! V 040 to WC O jJ M � Z Q Cb Off! j C� wm d wjw , � � � EQ � z ya � aQ � � m � k § m ■ n � k % k § � � « b § d § 2 kkk% W 22 . B ■2 § ■ � � %m }� t t � � � k m Q W � � 0 7 � U � � 3 � O � flL W / m 2 k� k q q qk coo @ q % m k k k o v U k ® n m G o ] § 2 S § § § �v o w , Q U « a m k S S 2 q q o k % % % k 7 2 §2 2 Q v k .14 § b K 2 § k %§ CQ � k \ � m k 0 � � k k ( bid , 2 § ■ ® § 2 kkk& 22 § �■ � � ■ ■m � ro n 2 �m }\ q q � 2 k m Q � � 0 � � « O � U % m § � ® ■ % § n § § 2 2 § ■ B ` k § B §� , k m 2 k « ® a m ° o � a v e 0 u V E. c Ng O c ou O 0 1t 2 CS a i C� m j a h m r� m o o v � � 2 a m Board Agenda Item Submittal Ix-B Requested By: William R Balling Entered By: Eileen F Marsh Agenda Item Title: Resolution Honoring Leo McCann for Service to the Village of Buffalo Grove Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 04/17/2003 04/21/2003 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. A Resolution Honoring Leo McCann for Service to the Village of Buffalo Grove Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal Ix-C Requested By: William R Balling Entered By: Phillip W Versten Agenda Item Title: Award Presentation to Buffalo Grove Police Chief Leo McCann:the Sons of the American Revolution Law Enforcement Award Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 04/17/2003 04/21/2003 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The Illinois Chapter of the Sons of the American Revolution will present Chief McCann with their Law Enforcement Award medal. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal XI-A Requested By: Ghida Neukirch Entered By: Ghida Neukirch Agenda Item Title: Ordinance No.2003- An Ordinance Amending Title 10 of the Village of Buffalo Grove Municipal Code to Codify Two-Way Stop Signs Placed at Corporate Grove Drive at Asbury Drive,and Corporate Grove Drive at Barclay Blvd. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 04/15/2003 04/21/2003 � Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The Village has received several concerns from businesses in the subject area regarding the large number of "near miss" accidents at the subject locations. The request for assistance was forwarded to the Village's Traffic Management Committee, whereby research was conducted by Engineering and the Police Department Traffic Unit. A review of the crash history in the area revealed property damages crashes on 6/26/98, 8/29/01, and 10/23/01 at Barclay & Asbury; and one property damage crash on 9/11/2002 at Barclay & Corporate Grove. The crash history would not support a multi-way stop; however, the review team supported two stop signs on Corporate Grove to aid drivers with the standard right-of-way rule. Two new stop signs are requested as part of this Ordinance; the stop sign intersections detailed in the proposed Ordinance are already in place, although were not codified as part of Title 10 of the Buffalo Grove Municipal Code. The Traffic Management Committee recommends approval of the attached Ordinance. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files cgstops.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: ORDINANCE NO. 2003- AN ORDINANCE AMENDING TITLE 10 OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, it is in the interest of public safety that stop signs shall be provided at certain locations. NOW, THEREFORE, BE IT ORDAINED by the President and Board of Trustees of the Village of Buffalo Grove, Cook and Lake Counties, Illinois: Section l: Title 10, Chapter 11-1204(b) of the Village of Buffalo Grove Municipal Code is hereby amended by adding thereto the following under Stop Sign Intersections: Corporate Grove/Arbor Creek A B Busch Parkway Barclay Boulevard Barclay Boulevard Busch Parkway Corporate Grove Drive Busch Parkway Corporate Grove Drive Barclay Boulevard Corporate Grove Drive Asbury Drive Section 2: Any person violating any portion of this Chapter shall be punished according to the provision of Chapter 1.08 of the Buffalo Grove Municipal Code. Section 3: This Ordinance shall be in full force and effect from and after its passage, approval and publication as provided by law. This Ordinance may be published in pamphlet form. AYES: NAYES: ABSENT: PASSED: , 2003 APPROVED: , 2003 PUBLISHED: , 2003 APPROVED: Village President ATTEST: Village Clerk G:\ENGINEER\Ord&Res\Ord03-2.doc 2 o � o � O jmango ID --- _ cn Nt- i W � O Q o 0 m CD i m G d Q „z Zia�l_2t(18Sb' -----------����_ °�° 0 00 QL- � Illimq�1011@IU�UIOIUIOIVI�UIL v � ~ O W OL ^ k , W in Q i �J N *; 0, w[;: 1 A r- 43 � I coo h h N 1 hh N . O ij O co op "� h L44 I [2� O oO I U (O V kZ Board Agenda Item Submittal XI-B Requested By: Scott D Anderson Entered By: Scott D Anderson Agenda Item Title: Ordinance No.2003- :An Ordinance Authorizing the Disposal of Surplus Village Personal Property Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: Consent Agenda 04/16/2003 04/21/2003 0 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Attached is an ordinance for consideration by the President and Board of Trustees declaring identified village-owned property and equipment as surplus. Those items, as listed in Exhibit A, are accounted for within the village's fixed asset inventory control system and were retired during FY 2002-2003. The methods of disposal for retired assets included; trade-in on replacement equipment return to manufacturer due to defect outright disposal because the useful life of the asset had expired and repair or trade-in was not a viable option donation of obsolete equipment demolition Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files LJ surplus 02-03.pd Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: ORDINANCE NO. 2003 - AN ORDINANCE AUTHORIZING THE DISPOSAL OF SURPLUS VILLAGE PERSONAL PROPERTY WHEREAS, the Village of Buffalo Grove is a Home-Rule unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the personal property is part of the Village's Fixed Asset Inventory Control System and procedurally must be deleted through Ordinance adopted by the Corporate Authorities; and WHEREAS, the property described will be disposed of through trade-in, sale or outright disposal, whatever appropriate. NOW, THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, that: SECTION 1. Pursuant to our Home Rule powers, the President and Board of Trustees of the Village of Buffalo Grove find that the items of personal property described in Exhibit "A" now owned by the Village of Buffalo Grove are no longer necessary or useful to the Village of Buffalo Grove and the best interests of the Village will be served by disposal. SECTION 2. This Ordinance shall be in full force and effect from and after its passage and approval. This ordinance shall not be codified. AYES: NAYS• ABSENT: PASSED: , 2003. APPROVED: , 2003. 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Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: Consent Agenda 04/02/2003 04/21/2003 0 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The GASB's proposed financial model for government entities has been redefined based upon the release of Statement No. 34. One significant requirement of this pronouncement involves the capitalization of infrastructure assets (i.e. roads,bridges, drainage systems, etc.) owned by the Village and the inclusion of these assets in the Government-wide financial statements. As the system currently exists, all assets purchased with an original cost of $500 or more are capitalization as fixed assets. Assets in the General Fund are not recognized nor depreciated in the fund financial statements. The assets are maintained off the balance sheet in the General Fixed Asset Account Group. Under GASB 34, all fixed assets—including those in the General Fixed Asset Account Group will be required to be capitalized and depreciated over their useful lives similar to the Proprietary Funds (Water& Sewer, Golf, Central Garage, MIS). One of the most challenging aspects in converting to the new standard will be the valuation process for all the Village's infrastructure assets. The net result will be a dramatic increase in the value of the assets on the balance sheet. As of April 30, 2002, the carrying value of all assets (both in the Proprietary and General Fixed Asset Account Group) is $65 million. With the addition of the infrastructure reporting these values will easily push into the hundreds of millions. Based upon the current capitalization policy, the Village tracks a large number of assets, valued less than $5,000, which in totality do not represent a significant portion (less than a few percent) of the $65 million. This strategy has been discussed with our independent auditing firm and they are in agreement that changing the policy from $500 to $5,000 for equipment and $25,000 for infrastructure is prudent and will not have a significant impact on the financial statements. The change in this accounting policy will coincide with the conclusion of the current fiscal year and a simple explanation in the Notes to the Financial Statements will address the change in asset carrying value from one year to the next in Comprehensive Annual Financial Report. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files u capitalization olicy.pc 4 capitalization resolution. Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: To: William R- Balling From: Scott D.Anderson CC: William H. Brimm Date: 04/01/03 Re: Proposed Change in Accounting Policy—Capitalization Threshold for Fixed Assets As you are aware, the GASB's proposed financial model for government entities has been redefined based upon the release of Statement No. 34. One significant requirement of this pronouncement involves the capitalization of infrastructure assets (i.e. roads, bridges, drainage systems, etc.) owned by the Village and the inclusion of these assets in the Government-wide financial statements. As the system currently exists, all assets purchased with an original cost of $500 or more are capitalization as fixed assets. Assets in the General Fund are not recognized nor depreciated in the fund financial statements. The assets are maintained off the balance sheet in the General Fixed Asset Account Group. Under GASB 34, all fixed assets — including those in the General Fixed Asset Account Group will be required to be capitalized and depreciated over their useful lives similar to the Proprietary Funds (Water & Sewer, Golf,Central Garage,MIS ). One of the most challenging aspects in converting to the new standard will be the valuation process for all the Village's infrastructure assets.The net result will be a dramatic increase in the value of the assets on the balance sheet. As of April 30, 2002, the carrying value of all assets (both in the Proprietary and General Fixed Asset Account Group) is $65 million. With the addition of the infrastructure reporting these values will easily push in the hundreds of millions. Based upon the current capitalization policy, the Village tracks a large number of assets, valued less than $5,000,which in totality do not represent a significant portion (less than a few percent) of the $65 million. This strategy has been discussed with our independent auditing firm and they are in agreement that changing the policy from $500 to $5,000 for equipment and$25,000 for infrastructure is prudent and will not have a significant impact on the financial statements. The change in this accounting policy will coincide with the conclusion of the current fiscal year and a simple explanation in the Notes to the Financial Statements will address the change in asset carrying value for one year to the next in Comprehensive Annual Financial Report. VILLAGE OF BUFFALO GROVE FIXED ASSET AND CAPITAL EQUIPMENT CAPITALIZATION POLICY Purpose and Overview: Government exists to provide services to its citizens and as part of that duty, a responsibility exists to maintain stewardship over the resources that are used to provide those services. Control over fixed assets is necessary to ensure that these assets are used properly and efficiently. Appropriate systems and procedures will be established and revised from time-to-time in order to be assured that assets are adequately controlled. The purpose of recording the general fixed assets of the Village are primarily for stewardship purposes: in order to provide for physical and dollar control, and for an accounting of general governmental capital planning and acquisitions over the years. Also, generally accepted accounting principles as they apply to public entities require the inclusion of financial data regarding fixed and general asset accounting within the Village's Comprehensive Annual Financial Report. Assets included within a fixed asset control system should possess the following attributes: 1. They must be tangible 2. Have a useful life of greater than one year 3. Be of a"significant" dollar value The general purpose given to recording fixed and general assets is to facilitate the protective custody of the property. A good system permits the fixation of responsibility of custody and for the proper use of specific assets within the using department(s). The taking of an actual physical inventory on a regular basis can increase the control capabilities of the Village's system and help insure overall integrity. Other purposes usually cited for asset control is: 1. Insuring assets for risk management purposes 2. Centralizing asset documentation and reporting systems 3. Developing estimates for asset replacement purposes 4. Allowing for completeness of financial statements 5. Providing for management of fixed assets regarding acquisition, declaration of surplus and disposition. The end purpose of this Policy will be to provide a guide to the organization, inventory and reporting of data for the Village of Buffalo Grove's Fixed and General Asset Management System. Asset Control Policy: The following will apply regarding asset control policies for the Village of Buffalo Grove: 1. All assets acquired by the Village will be recorded within the Fixed Asset Management System maintained within Lotus Notes as an independent database. Assets to be controlled should be acquired as a capital acquisition and possess a significant value. The minimum value for control purposes will be $5,000 per individual piece of equipment. Equipment carrying a value less than $5,000 will be accounted for internally based the type of asset and upon the discretion of the Department Director. The capitalization threshold for capital construction and/or infrastructure improvements will be$25,000. 2. The cost of the asset will include the actual purchase price plus any other additional charges incurred to put the asset into service. Absent any data on original cost, a realistic estimate will be used. New capital construction will be value as the sum of all charges and costs to put the asset into service. 3. Responsibility for all asset control will be assigned to the individual department. All changes in the inventory for whatever reason must be reported by that department. 4. The system will be maintained by the Department of Finance and General Services but will be available within the MIS network within Lotus Notes as a read-only database. Finance will input new acquisitions as well as deletions and transfers. The status of all assets will be posted through an Inventory Control Record. 5. The department initiating an acquisition, deletion or transfer of an asset should notify the Finance Department of these events. Changes to the database will be initiated as appropriate. 6. All asset acquisitions should be by purchase order unless they are for assets donated or contributed to the Village. All deletionstretirements will be declared surplus by ordinance. Such ordinances will be prepared by the Finance Department. 7. All asset acquisitions will be identified,when appropriate,with tags provided by the Finance Department. Tags will be affixed to the asset acquired by department personnel. 8. At a minimum once per year, an inventory will be conducted of all general fixed assets. This will be prior to the conclusion of the fiscal year and will be used for posting to the Village's financial records and for preparation of any surplus declaration. 9. Any final inventory values will be considered the official financial record of the Village subject to independent review and audit. Costing of General Fixed Assets: General fixed assets should be recorded at their original cost; if original cost is unknown, an estimate will be acceptable if reasonable and customary for similar assets. As stated, an asset that is to be included within the inventory should have a significant value. The significant value test is mostly subjective, and accordingly, it is necessary to exercise some level of judgement in determining which items should be treated as controlled assets. The judgement will be minimized when controls are improved when capitalization policies are in place and accepted. Maintaining the System: Accounting for additions can be accomplished through several methods. Data from purchasing records for all assets that are quantified are to be noted on the departmental requisition/purchase order for identification and entry into the database. Accounting for deletions can be more difficult because of trade-ins,transfers, retirements, loss or strip downs for spare parts. The database will be considered the primary link between the individual asset and the general ledger fixed asset accounts. It should be possible to reconcile the detail in the fixed asset database with the general ledger control account(s). The basic elements to be included as part of the asset record will be as follows: 1. Description of the asset 2. Model and serial numbers 3. Date acquired/deleted/changed 4. Purchasing department as well as location of the asset 5. Estimated useful life 6. Cost, purchase order number, vendor 7. Asset control number 8. Date, method and authorization for disposition Other information may be requested, as is determined necessary to maintain the control system. Once the asset control system is in place and operational, it will be necessary to perform periodic reviews to determine whether the system has been properly established, supported and functioning. The objective of an inventory is to determine if the assets are still in service, on-hand and to make any corrective actions as soon as possible. In addition to what is assumed would be a full departmental inventory, periodic review can consist of any of the following: 1. Reconciling the asset control ledgers to the Village's general ledger 2. Tracing a random sample of assets from the database to the physical location of assets 3. Taking the database list and tracing a random sample of entries to actual assets Tagging of Assets: There will be two primary considerations when a decision is made to tag an asset. First, is it important to identify this individual asset from another of a similar kind? Will records need to be changed each time the asset moves to a new location of is retired? If the answer is yes to both questions, the assets should and will be tagged. Inventory control numbers will be assigned in consecutive order without regard to type of asset or location. The use of a permanent number (unless lost and replaced) permits control over an asset throughout its useful life regardless of status until such asset is retired or disposed of. Once an asset is disposed, the number will be retired and not reissued. Placement location will be left to the discretion of the department. Ideally, tags will be placed where they are accessible and not subject to defacement or marring by normal activity. Inventory Control Record: Anytime the status of an asset is affected, the Inventory Control Record(attached)must be completed by the initiating department. With an acquisition, the Record will be prepared by the Department of Finance and General Services although this does not preclude a purchasing department from preparing a Record in the case of a donation or acquisition that may be occur. With an acquisition, a copy of the Record will be returned to the purchasing department with an assigned control tag. November, 1997 April, 2003 RESOLUTION NO.2003- A RESOLUTION AMENDING THE VILLAGE OF BUFFALO GROVE FIILED ASSET AND CAPITAL EQUIPMENT CAPITALIZATION POLICY WHEREAS, this resolution amends the threshold that dictates when expenditures may be capitalized in accordance with generally accepted accounting principles,and; WHEREAS, a responsibility exists to maintain stewardship over the resources that are used to deliver government services,and; WHEREAS, the Village needs to establish a different threshold for specific assets classes in order to maintain effective managerial control. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE,COOK AND LAKE COUNTIES,ILLINOIS as follows: 1. The Village of Buffalo Grove does hereby amend a Fixed Asset and Capital Equipment Capitalization Policy that will provide for the valuation of capital assets for balance sheet purposes at a minimum value of $5,000 per individual piece of equipment, and a minimum value of $25,000 for capital construction or facility/infrastructure improvements. 2. Equipment items costing less than$5,000 but more than$100 will continue to be placed into inventory for property control purposes. AYES: NAYES: ABSENT: PASSED: APPROVED: ATTEST: APPROVED: Village Clerk Village President Board Agenda Item Submittal XI-D Requested By: Raymond O Rigsby Entered By: Raymond O Rigsby Agenda Item Title: Award of Bid-Uniform Rental Contract Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 04/16/2003 04/21/2003 0 Consent Agenda PW Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $17,132 Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The Village President and Board of Trustees authorized staff to request sealed bids for the Public Works uniform rental contract. A bid opening was held April 9, 2003 at 10:00 AM at which time the bids were opened and read publicly. Specifications are based on 11 shirts, and 11 trousers per man (5 changes per week), 2 sets of coveralls, 100 shop towels per week and optional floor mats. I have attached a copy of the bid tabulation for your review. Staff reviewed the proposals submitted by the three vendors and contacted references. Using the NWMC survey completed in September 2002 staff contacted other municipalities not listed as references to confirm quality control and service. It appears that all the reference contacts we made agree that quality control and service begins and ends with the route man assigned to your account. The three vendors have had good and bad accounts. The garment quality is the same for all three vendors. We have had excellent service from A.W. Zengeler the last 10 years, and the route man has done an outstanding job. However, their proposal is approximately $3,700 more than the low bidder Aramark Uniform. Based on the proposals submitted and the reference contacts made by staff we respectfully request that the Village President and Board of Trustees award a 2 year uniform contract to the low bidder Aramark Uniform Services. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 7T uniforms.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: WILLIAM R. BALLING FROM: Raymond O. Rigsby DATE: April 16, 2003 SUBJECT: AWARD OF BID UNIFORM RENTAL CONTRACT Bill, the Village President and Board of Trustees authorized staff to request sealed bids for the Public Works uniform rental contract. A bid opening was held April 9, 2003 at 10:00 AM at which time the bids were opened and read publicly. Specifications are based on 11 shirts, and 11 trousers per man(5 changes per week), 2 sets of coveralls, 100 shop towels per week and optional floor mats. I have attached a copy of the bid tabulation for your review. Staff reviewed the proposals submitted by the three vendors and contacted references. Using the NWMC survey completed in September 2002 staff contacted other municipalities not listed as references to confirm quality control and service. It appears that all the reference contacts we made agree that quality control and service begins and ends with the route man assigned to your account. The three vendors have had good and bad accounts. The garment quality is the same for all three vendors. We have had excellent service from A.W. Zengeler the last 10 years, and the route man has done an outstanding job. However, their proposal is approximately$3,700 more than the low bidder Aramark Uniform. Based on the proposals submitted and the reference contacts made by staff we respectfully request that the Village President and Board of Trustees award a 2 year uniform contract to the low bidder Aramark Uniform Services. If you have any questions,please let me know. Raymcfflcl 0. Rigsby C; 0 0 O U ._ T O O R H O F 0 O U 'c T Or Ln LO LO o o O O v o O LO n CD0 N LO LO '7 O M O (O OO V N 0 T LO (O 3 N et cD V V n M N LO m LO O n V 'IT7 m M (A EH EA to M O O n d3 !A V! EA fA 69 (A N cO O 69 CT O F- CO (A J N LO O O O O O O LO (n C 03 NI N M C 1 M LO O CO Ob O O C) (O O M r N r n M N n to U > — LO '0 U 69 EJi EA EA EA 69 U U U V) d) fA cA 64 C) C > O c J O N Y O 0 Nll� � M M M N Cl) r M M M r r r LO M 0.� N y n —O N 0 T M co (+M M M co M CO co C� N W w Z } } d O O CO N O V O O O O O C) tD c0 N O LO LO r W O O <t LO OO n r Cl? lO n O LO O (O M N N (O n LO EFT N !A (A EA M O O n v m 6% 69 b9 d) d> u3 n (A LO N O C cA EA 0 U C) ~ cA C) J O N O « EF7 d3 fA Ef! 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EA to 75 c m 7 C N Z rn (0 CD n U to LO co M Lp 00 co r c`) M co r r r LO Cl) V L ^ O C) N M co M Cl) co M (O M m Q LO U n Z } } CJ M C N N O E L O O O d Q. _ M U _ C CD Cn (0 O wO «' C) N O` ' O O E Oi N m O O Y C) O S'y d O r r 'C O LO N N N y r CE > Q o U 1E z E x x x 3 3 3 0 .4 m Li = a) y na M E °) Co M M v tl'S rn om7 �'.� �-' IV 4.11 fn '0 m Cl- C) d 0 a� ur �„ �.� L` � .`v� N O N UO ca a) H On m m o rn e u ii wN u Z o U m a o p_ a o c L �a rL a) a m o 0. O m m O O L u eu W a eu = E o E m (n (n J J (n Cl) U U) z > 0 U U 0 (4 W F Z) BID STJ 1ARY U"N'IFOR-M RENTAL PROPOSAL 03/04/03 Long sleeve shirts (broadcloth) S /man/week Long sleeve shirts (cotton/polyester) $ 1, 6 /man/week Short sleeve shirts (cotton/polyester) /man/week 5 Short sleeve shirts (knit type) $ T d /man/week F A T Trousers S /man/week cZ Coveralls sets $ I - D 3 /man/week Shop towels (100 bundle) $ � per/week Name emblem S ��' each Village emblem $ each Set up charge tti Gc i� C14R�MC-$ . 3 each Carpet Mats 3 Y-S $ t� - -t / EACA Carpet Mats 1 $ 4 _G t / 6rrCH Carpet Mats X $ - S / trtc 14 Submitted By: A_ tu Z c UAj,rRt,Lv7A `773, g-- (-(too r Authorized Si--nature 2 BID SUMMARY UNIFORN't RENTAL PROPOSAL 03/04/03 Long sleeve shirts (broadcloth) $ 3 . 00 /man/week Long sleeve shirts (cotton/polyester) $ ( a 2 /man/week Short sleeve shirts (cotton/polyester) $ Z /man/week Short sleeve shirts (knit type) $ I Z /man/week Trousers $ a. 10 /man/week Coveralls sets /man/week Shop towels (100 bundle) $ (0-0 per/week Name emblem $ o. jo ins}��lk+ic�heach Village emblem $ o 00 each Set up charge $ Z 5 -v'5+vllct+i(--,teach Carpet Mats $ / 3 x 7 Carpet Mats $ / yA Carpet Mats $ 3 o 5 o /3X I O Submitted By: A ro.Ynor (L V h - orr, Se rry Ge S Ar 1 n � . �L `Authorized Signature -79�� �3t�Z 2 BID SUMMARY UNIFORM RENTAL PROPOSAL 03/04/03 Long sleeve shirts (broadcloth) $ o�5 /man/-week Long sleeve shirts (cotton/polvester) $ \ 35 %man/week Short sleeve shirts (cotton/polyester) $ /man/week Short sleeve shirts (knit type) $ \ /man/week Trousers $ ' /man/week Coveralls sets $ �" "oC) /rnan/week Shop towels (100 bundle) $ er/week Name emblem $ •~lS 'u r-- Village emblem $ y roo ^L�v�� ,,�,� c�= �1 each Set up charge $ •ZS "��, each Carpet Mats Carpet Mats $ Carpet Mats $ '�• �D / 'S�(�C �`^��. Submitted By: �, Autho " d Signature .,, �M,owwwg■wr+�N,.y aaur�aww, �rr rr rrarru maeuur rrr� -am �Q o� ,;;.. GE O BUFFALO GMVE Fifty Raupp Blvd. Buffalo Grove,IL 60089-2100 Phone 847-459-2500 Fax 847-459-0332 To: President and Board of Trustees From: Jane Olson Subject: Bid Opening—Uniform Rental Irate: April 9,,2f 1 ' On April 9,2003 at the Village of Buffalo Grave Village Hall,50 Raupp Boulevard, the bid opening was held reference the above stated bid. The following were in attendance were: Michael Pope,G&K.Services;David Null,Arunark Uniform Services;Katie Nowell,Aramark Uniform Services; Ray Rigsby, Superintendent of Public Works;and Jane Olson,Deputy Village Clerk. BIDDER Zengeler Uniform 5427 N. Broadway Chicago,IL 60640 Aramark Uniform Services 3795 N. Wilke Road Arlington Heights,IL 60004 G&K Services 2020 Lunt Avenue Elk Grove Village,IL 60007 The bids will be reviewed and a recornmendatinnb-will be.forthcoming. 10 :1K1ne Olson _.�. ..�...�_.-- CERTIFICATE, OF PUBLICATION i Paddock Publications, Inc. Daily Corporation organized and existing Linder and by virtue of the laws of the State of Illinois, DOES HEREBY CERTIFY that it is the publisher of the DAILY HERALD. That said DAILY HERALD is a secular newspaper and has been circulated daily in the Village(s) o;I Algonquin, Arlington Heights,Barrington,Iiarringtott ililis,Bartlett,Batavia, Buffalo Grove, Burlington, C rpentersville, Car » Deer Park;, Des Plaines, South Elgin, atst Dundee, Elburn, Elgin,, Elk G rove ' Village, Fox River Grove, Geneva, Gilberts, Grayslake, Gumee,Hampshire,HainesviIle, Hanover Park, Hawthorn Woods, Hoffman Estates Huntley, Iweerttess, lstand Lake, K.ildeet„ Lake Barrington, Lake in the Hills, Lake Zurich, Libertyville„ Lon Grove, Mt. Irosptt, Mundelein, Palatine, Prospect Heights, Hulling Meadosv.s,Schaumburg„ Sleepy Hollow,South Barrington,St. Charles, Streamwood, Power Lakes, V mon :Ifills, "i auconda, Wheeling, North Barrington County(ies) of" Cook, Kane, Lake, McHenry and State of Illinois, continuously for more than one year prior to the date of the first publication of the notice hereinafter referred to and is of general circulation throughout said Village(s), County(ies) and State. I further certify that the DAILY HERALD is a newspaper as defined in "an Act to revise the law in relation to notices" as amended in 1992 Illinois Compiled Statutes, Chapter 715, Act 5, Section 1 and 5. That a notice of which the annexed printed slip is a true copy, was published March 20, 2003 _ in said DAILY HERALD. IN WITNESS WHEREOF, the undersigned, the said PADDOCK PUBLICATIONS, Inc., has caused this certificate to be signed by, this authorized agent, at Arlington Heights, Illinois. PADDOCK PUBLICATIONS, INC. DAILY HERALD NEWSPAPERS BY Auth ' ed Agent Control # T298g283 Board Agenda Item Submittal xII-A Requested By: William H Brimm Entered By: William H Brimm Agenda Item Title: Ordinance No.2003- An Ordinance Adopting Rules for Public Hearings Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 04/15/2003 04/21/2003 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The Illinois Supreme Court in Klaeren v Village of Lisle recently addressed the issue of whether decisions by legislative bodies in relation to special uses should be treated as legislative or administrative. Prior to Klaeren courts viewed such decisions as legislative with the Supreme Court reversing past precedent by holding that "municipal bodies act in administrative or quasi-judicial capacities when those bodies conduct zoning hearings concerning a special use petition." Further,the Court went on to hold that since special use hearings were to be viewed as an administrative process that objectors had certain rights to confront and cross-examine witnesses. It should be noted that shortly after Klaeren that the case of Gallik v County of Lake was decided where the Appellate Court held that the County Board's action in the denial of a conditional use permit was an administrative action and therefore subject to the Illinois Administrative Review Act. In response to both Klaeren and Gallik , an Integrated Management Team was formed to review the impact of the decisions upon the Village. In addition,when Ordinance No. 2003-02 was adopted,within that ordinance was further direction to the IMT to address fees and hearing procedures. Based on the decisions, it was strongly suggested by the IMT that rules be developed to guide both the Plan Commission and Zoning Board of Appeals in the conduct of public hearings. The attached ordinance would provide for the adoption of a set of rules for conducting public hearings by those bodies, which are noted as Exhibit A to the ordinance. Also as part of the ordinance material is a document entitled "Comments on Rules for Public Hearing"that are intended to better explain not only the need for the Rules but the difference between a public hearing and meeting. Please note, as stated in Section 1 of the Ordinance,that the Rules are to act as a guideline for the Commission and Board in their conduct of public hearings regarding zoning matters. The Village Attorney has been working with the Commission and Board as well as staff to integrate these rules into the review and hearing process,where appropriate. In the future such rules may be applicable to other committees, commissions and boards that may need to conduct public hearings. However for present,the intent is to comply with the recent cases. Also,these rules may be evolving but at present, they are believed to be all encompassing and concise. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files pubhear.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: ORDINANCE NO. 2003- AN ORDINANCE ADOPTING RULES FOR PUBLIC HEARINGS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois of 1970;and WHEREAS, the Illinois Supreme Court has held in Klaeren v. Village of Lisle, 202 Ill. 2d 164 (2002) that municipal bodies act in administrative or quasi-judicial capacities when those bodies conduct zoning hearings concerning a special use petition and therefore a public hearing on a special use must be conducted in a manner which meets the due process rights of the applicant and other interested persons, including but not by way of limitation, the right of cross-examination and the right to present witnesses; and WHEREAS,the Village has traditionally applied an inclusive approach to public testimony, but in light of recent court findings the Village is taking appropriate actions to further improve its hearing procedures and ensure due process rights to all parties. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT and BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, LAKE and COOK COUNTIES, ILLINOIS, as follows: Section 1. The Village of Buffalo Grove "Rules for Public Hearing" attached hereto as Exhibit A are hereby adopted. These Rules for Public Hearing shall act as a guideline for the Village's Planning Commission and Zoning Board of Appeals in their conduct of public hearing regarding zoning matters. Section 2. This ordinance shall be in full force and effect from and after its passage and approval. This ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: ,2003. APPROVED: 12003. APPROVED: Village President ATTEST: Village Clerk EXHIBIT A VILLAGE OF BUFFALO GROVE,ILLINOIS Rules for Public Hearing l. All hearings of the Village shall be subject to the Illinois Open Meetings Act. 2. The Chair may take such actions as are required to maintain an orderly and civil hearing. 3. The Chair may impose reasonable limitations on evidence or testimony presented by persons and parties, such as time limits and barring repetitious, irrelevant or immaterial testimony. Time limits, if imposed, shall be fair, generous and equally administered. The public body shall not be bound by strict rules of evidence; however, irrelevant, immaterial, or unduly repetitious evidence shall not be admissible. The Chair shall rule on all questions related to the admissibility of evidence, which ruling may be overruled by a majority of at least a quorum of the public body. The Chair may impose reasonable conditions on the hearing process based on the following factors: a. The complexity of the issue. b. Whether the witness possesses special expertise. c. Whether the testimony reflects a matter of taste or personal opinion or concerns a disputed issue of fact. d. The degree to which the witness's testimony relates to the factors to be considered in approving or denying the proposal e. Such other factors appropriate for the hearing. 4. Proof of lawful notice shall be introduced into evidence before the public body by the Village. 5. A record of the proceedings shall be made. The Village may require the record to be prepared by a certified court reporter at the expense of the party initiating the action. ("Petitioner"). The public body may require the Petitioner to deposit funds sufficient to defray the cost of such recording and transcription, if directed. The preparation of a record in the case of an appeal shall be paid for in accordance with law. A copy of any transcript prepared shall be filed with the public body. 6. At a public hearing, a Petitioner may appear on his or her own behalf or may be represented by an attorney. 7. The Village shall be a party in every proceeding, and need not file a formal appearance. 2 8. In addition to the Petitioner, any person may appear and participate at the hearing. 9. Every person participating shall identify themselves for the record, either orally or in writing, and indicate if they are represented by an attorney. Any person participating, other than the Petitioner, shall be referred to in these rules as Interested Person. 10. The examination of a witness shall not be used by the questioner to offer testimony or evidence of the questioner. 11. All persons offering testimony at a hearing shall testify under oath. An attorney shall be sworn if he or she offers testimony but not if he or she is questioning witnesses, summarizing testimony of witnesses, or addressing the public body. 12. The order of presentation of evidence at a public hearing shall generally be as follows, but may be modified as determined appropriate by the Chair: a. Identification of Petitioner and Interested Persons. b. Submittal of proof of notice. c. Testimony and other evidence by Petitioner. d. Public body examination of Petitioner's witnesses and other evidence. e. Cross-examination of Petitioner's witnesses and other evidence by Interested Persons. f. Testimony and other evidence by Interested Persons'. g. Public body examination of Interested Persons' witnesses and other evidence. h. Cross-examination of Interested Persons' witnesses and other evidence by Petitioner. i. In some cases re-examination may be allowed. j. Report by Village staff, if any. k. Summary/Closing by Petitioner. 1. Summary/Closing by Interested Persons. m. Rebuttal/Closing by Petitioner. 13. At the conclusion of an evidentiary portion of the public hearing, the public body may, among other actions, move to deliberate its decision on the evidence presented, or continue the hearing to a date, time and location certain. 14. A written decision shall be prepared which shall include findings of fact and the public body's recommendation or decision based upon the record. 15. These Rules for Public Hearing may be amended by vote of a majority of the Corporate Authorities. Public hearing rules 3/24/03 3 Board Agenda Item Submittal xII-B Requested By: William H Brimm Entered By: William H Brimm Agenda Item Title: Ordinance No.2003- An Ordinance Adding Chapter 3.06,Zoning Fees,and Amending Chapter 3.04,Waiver of Fees,of the Village of Buffalo Grove Municipal Code Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 04/15/2003 04/21/2003 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. In addition to the proposed Ordinance adopting Rules for Public Hearings (in response to both the Klaeren and Gallik cases,the Integrated Management Team proposes a further Ordinance that codifies certain zoning fees required to be submitted concurrent with an application for variation to be heard before the Zoning Board of Appeals as well as certain filing fees for petitions to be reviewed by the Plan Commission. In addition,based on the realities of what may ensue as a result of the litigation,there was considerable discussion on the recovery of any and all costs incurred that may be associated with the zoning review process. To that end, Section 3.06.040 proposes that the Village be reimbursed for its expenses related to certain public hearings and the processing of zoning petitions with single-family variations being specifically excluded. The recovery of costs are to be drawn from an escrow deposit to be made with the Village acknowledged as part of execution of a "Recovery of Village Costs" form, a copy of which is attached hereto. Further, Section 3.06.040 sets forth responsibility for payment as well as how the escrow is to be managed and accounted for;those procedures are noted in Subsection D. One important point to note is within Subsection G. Failure to pay any and all recoverable fees becomes a condition of final approval of any zoning action as well as revocation of any permit sought or issued. The proposed Ordinance also amends Section 3.04.010 of the Code,which deals with fee waiver. Since the Village may deem it necessary, for purposes such as economic development or to pursue an annexation strategy,to not impose any or all of the fee requirements of the fee ordinance, a specific provision has been added at Subsection D. The IMT believes that each waiver request be documented and again, related to the furtherance of a strategic objective of the Village. Several other documents are provided in addition to the proposed Ordinance, all outputs of the IMT: -A chart was developed for informational purposes not only to list the types of public hearing but also to set forth the existing Village Code and Illinois statutory requirements as to each different type of public hearing. Included were not only zoning public hearings but also fence code, sign code and development ordinance hearings. -A copy of the "Recovery of Village Costs" document is attached for informational purposes. Again,this is the document that an owner/developer would execute acknowledging that they are responsible for the payment of certain Village costs that are identified as project and process related. -In addition to the suggested Rules for Public Hearing (previous Ordinance consideration) and based on the new requirements of allowing for cross-examination at a public hearing, a format or script for the Plan Commission Chair that sets forth a structure for the conduct of a hearing was developed. The guide in intended to structure an order of the public hearing as set forth in the Rules. The guide is to be considered a work in progress and is currently being used by the Plan Commission in public hearings. Applicability to other hearings will be reviewed by staff and counsel. -In order to make a more complete record at a public hearing, certain standardized forms were developed by the IMT. Staff and counsel are available for questions. As an aside,Bill Raysa has met with both the Plan Commission and Zoning Board of Appeals on the impact of Klaeren and Gallik. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files zonefees.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: ORDINANCE NO. 2003- AN ORDINANCE ADDING CHAPTER 3.06,ZONING FEES, AND AMENDING CHAPTER 3.04,WAIVER OF FEES, OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; WHEREAS,various costs are incurred by the Village in the processing of petitions and applications for zoning amendments, variations, special uses, exceptions, development ordinance matters, holding public hearings, newspaper notice(s), court reporters and attorneys fees; and WHEREAS, it is necessary that the Village recover the costs of processing said petitions and applications. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT and BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, LAKE and COOK COUNTIES, ILLINOIS,as follows: Section 1. Chapter 3.06 is hereby added to the Village of Buffalo Grove Municipal Code, read as follows: Chapter 3.06 ZONING FEES 3.06.010 Payment of Fees. The fees as set forth in this Chapter shall be paid to the Village in conjunction with the processing of any zoning petition or application. 3.06.020 Filing Fees for Variations By The Zoning Board of Appeals. A. All One and Two Family Dwellings: 1. Variations for principal structures $125.00 2. Variations—other than principal structures $ 75.00 B. All Multiple-Family Dwellings: 1. Variations for principal structures $175.00 2. Variations—other than principal structures $125.00 C. All Business, Office/Research and Industrial Buildings: 1. Variations for principal structures $175.00 2. Variations -other than principal structures $125.00 D. To appeal a decision of the Building Commissioner $175.00 1 3.06.030 Filing Fees For Petitions Reviewed By The Plan Commission A. Special Uses 1. Property in R-E through R-7 Districts $100.00 2. Property in all other districts $200.00 B. Planned Unit Development(PUD) 1. Amendment $100.00 2. New development $200.00 C. Rezoning or variation (If not part of a petition for Special Use or PUD) $200.00 D. Zoning text amendment $100.00 E. Concept/Preliminary Plan Review (Pursuant to Development Ordinance, Section 16.20.020.13) 1. Sites five(5)acres or less $150.00 2. plus$25.00 per acre or fraction of an acre for sites larger than five acres F. Engineering Review(calculated for each development pursuant to Development Ordinance, Section 16.20.020.F.) 3.06.040 Recovery of Village Costs. A. Established: Except as set forth in subsection 3.060.040.H., every petition filed and processed pursuant to Title 17 of the Village Municipal Code that requires the Village to incur third party costs or expenses, including, without limitation, legal fees incurred by the office of the Village Attorney or any attorney or firm retained by the Village, shall be subject to the requirements set forth in this Section. The recovery of Village costs shall be in addition to any and all other filing fees and other charges established by the Village. For purposes of the Section, the word "petition" shall be deemed to include and refer to any and all petitions and applications filed or processed pursuant to Title 17. B. Responsibility for Payment: The owner of the property that is the subject of the petition and, if different, the petitioner, shall be jointly and severally liable for the payment of recoverable costs, and for the establishment of the recoverable cost escrow. By signing the petition, the owner or petitioner shall be deemed to have agreed to pay, and to have consented to payment of recoverable costs, plus any costs of collection, that have not been paid within 30 days following the mailing of a written demand for payment to the owner or petitioner at the address set forth on the petition, including any 2 additional recoverable costs assessed under Subsection 3.060.040.D.3. Any lien filed pursuant to this Subsection may be foreclosed in the manner provided for mortgages or mechanics liens under Illinois law. C. Recoverable Costs: The recoverable costs incurred by the Village in processing a petition shall include, but not by way of limitation, the following items: 1. Publication of notices; 2. Court Reporter, including the cost of two transcripts; 3. Professional and Technical Consultant Services; 4. Village Attorney, or other Village retained attorney or law firm, consultation, meeting attendance, document preparation, advice, and review; 5. Copy reproduction; 6. Document recordation; 7. Mailing costs; and 8. Proof of ownership title searches. D. Payment of Recoverable Costs and Recoverable Cost Escrow. 1. Initial Payment and Recoverable Cost Escrow. Every petition shall be accompanied by the required filing fee plus an advance estimate in the amount of$2,000.00 of recoverable costs, to be deposited in the recoverable cost escrow account established by the Village. No interest shall be payable on any funds retained in such escrow account. 2. Charges Against Recoverable Cost Escrow. From the date of filing any petition, the Village shall maintain an accurate record of the actual costs of processing the petition. The Village shall, from time to time, draw funds from the recoverable cost escrow account established for the petition to pay such actual costs and shall transfer the funds to the appropriate Village accounts. The Village shall maintain an accurate record of all the drawings from the escrow account. 3. Additional Recoverable Cost Escrow Deposits. Should the Village, at any time, determine that the recoverable cost escrow account established in connection with any petition is, or is likely to become, insufficient to pay the actual costs of processing the petition, the Village shall provide notice of the insufficiency to the owner or petitioner and demand an additional deposit to be sufficient to cover current and foreseeable additional costs. If the additional deposit is not provided to the Village within 15 days of written notice and 3 demand to the owner or petitioner, the Village may suspend or terminate the processing of the petition. 4. Final Settlement. As soon as reasonably feasible following final action on a petition, the Village shall prepare a final accounting of the recoverable cost escrow deposits made in connection with the petition and of the actual cost of processing the petition and shall make a final charge of the actual costs against the recoverable cost escrow deposits. A copy of the accounting shall be provided to the owner and the petitioner. 5. Insufficient Amounts; Reimbursement. If the amount in the recoverable cost escrow account is insufficient to pay the total actual costs, a written demand for payment of the balance due shall be mailed to the owner and the petitioner. Any remaining funds in the recoverable cost escrow account after payment of the total actual costs due shall be returned to the owner or petitioner, as applicable. E. Condition of All Petitions,Approvals,and Permits. No petition filed pursuant to Title 17 shall be considered complete unless and until all filing fees and deposits due pursuant to this Chapter have been paid. Every approval granted and every permit issued pursuant to Title 17 shall, whether or not expressly so conditioned, be deemed to be conditioned upon payment of recoverable costs as required by this Section. F. Tolling Time Periods. Where Title 17 provides that the passage of time without decision or action shall be deemed an approval or a recommendation for approval, time periods shall be tolled during any period of non-payment of the recoverable costs and deposits due pursuant to this Section. G. Failure to Pay Recoverable Costs. The failure to pay in full when due any recoverable cost or deposit required under this Section shall be grounds for refusing to process a petition and for denying or revoking any permit, or approval sought or issued with respect to the land or development to which the unpaid recoverable cost or deposit relates. H. Exemptions. The provisions of Section 3.06.040 shall not apply to any petition filed pursuant to Section 3.06.020.A. Section 2. Subsection B. of Section 3.04.010 of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows: 3.04.010 Authorized B. There shall be no waiver of fees and/or charges which are required to be charged and collected pursuant to Sections 13.04.320.F.2. and F.3. Section 3. Subsection D. is added to Section 3.04.010 of the Village of Buffalo Grove Municipal Code,to read as follows: 4 3.04.010 Authorized D. The Corporate Authorities may at their discretion waive any or all fees due the Village. Section 4. Village Ordinance No. 8344 entitled Zoning Fees and Village Ordinance No. 2003-2 entitled an Ordinance Providing For Public Hearing Zoning Deposits are hereby repealed. Section 5. If any section, paragraph, clause or provision of this ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this ordinance. Section 6. Any person violating any portion of this ordinance shall be punished according to the provisions of Chapter 1.08 of the Buffalo Grove Municipal Code. Section 7. This ordinance shall be in full force and effect from and after its passage, approval and publication. This ordinance may be published in pamphlet form. This ordinance shall be applicable to all zoning petitions and applications filed with the Village on May 1, 2003 and thereafter. This ordinance shall be codified. AYES: NAYES: ABSENT: PASSED: 12003. APPROVED: ,2003. PUBLISHED: ,2003. APPROVED: Village President ATTEST: Village Clerk Fee Ordinance 3/24/03.doc 5 m v c c X X o X X o X X 'E O 0 4.0 'p 1L c ii c � o m: a �m �i W a�i W0 0 3 3 0 0 3 3 3 3 0 0 0 0 0 0 o. iEu m Q Q Q Q Q Q Q Q � m o o 0 0 0 0 a � � eo » 0 �?3 a o x x x x x x x x a z z c o V « Q 0 x0 to x x x x x x x W A 24.0 (,7 a z tea+ a1 b .., i' � r � O N a ov o 0 0 0 y +•+ cn V N w do nj nj o O o a o d m C N N to to N N V- z II w ti ti ti to co (6 Cod > t r c o 2 o 0 0 •c m m ? r m Q U U C U cn to cn x _ a 0 N a a, a c c o = o 0 = N E mCL tC is C L C 0 t' C p tC N C C C 2 .2 > O r0 '0 O a C � 0) CDc c 0 m OS O m = 0 C C '� > N C a. C X > C N -a N C C "ac >N W n OaO E EcC O m EO tQ � � O cm mN 0 OO d C a + C C > N N'a N N CD i� oa >cn 0 > > in to N X X X X X p C w. •r ao c � c �o o E X X X o X I � m C C !C V i � Q Q Q Q o > v OD N N o � o X X X X Xi E c v� n c � m a V ac o X X o o > � w o CL c E ,o vs w -a � co ui M N oOc co Sri n. L L � � O ti Lo G C m O L c (A m aE _ to cM Mo C v � n c MQm 4) E s c � � as Cl) 3'c 0 — N 6 U �i m N aYS m $ ~ o c � o � m N �� J C L O m O C O Q mot. %— O g O O m O E y m to ` E © c' C 0 � C 4) JI J 0 d co c � E Z 0 ,9 > N fn Q � Q VILLAGE OF BUFFALO GROVE RECOVERY OF VILLAGE COSTS Recoverable Costs During the course of reviewing and processing development applications, the Village of Buffalo Grove often incurs expenses for third party costs or expenses. In order to efficiently process zoning applications, every filed petition is subject to certain costs and expenses ("Recoverable Costs") that are placed in a Village escrow account ("Recoverable Cost Escrow"), as provided in Chapter 3.06 of the Buffalo Grove Municipal Code. Recoverable Costs are in addition to any and all other filing fees and other charges established by the Village. The initial Recoverable Cost Escrow deposit shall be in the amount of$2,000 and is due at the time of filing the Zoning Petition. The following items denote some of the costs incurred by the Village in processing a petition that would be deducted from the Recoverable Cost Escrow: ❑ Publication of notices ❑ Village Attorney, or other Village ❑ Court Reporter, including the cost of two retained attorney or law firm, transcripts consultation, meeting attendance, ❑ Professional and technical consultant document preparation,and review. services ❑ Document recordation ❑ Copy reproduction ❑ Mailing costs ❑ Proof of ownership title searches Process ❑ Every petition must be accompanied by the required petition fee and the initial deposit to the Recoverable Cost Escrow. ❑ Following final action on a petition, a final accounting will be made and any remaining funds in the Recoverable Cost Escrow after payment of the total actual costs due will be returned to the owner or petitioner. ❑ In cases where the Recoverable Costs exceed the original deposit, Village staff will notify the petitioner and request additional funds. Such funds will be forwarded to the Finance Department and added to the Recoverable Cost Escrow. The Village shall maintain an accurate record of all drawings from the Recoverable Cost Escrow. ❑ Failure to pay any portion of the Recoverable Costs or replenish the Recoverable Cost Escrow within 15 days of written notice, shall be grounds for refusing to process a petition and for denying or revoking any permit. Petitioner Agreement By signing below, the owner or petitioner acknowledges that they are subject to all of the provisions contained in Chapter 3.06 of the Buffalo Grove Municipal Code and agrees to pay, and to have consented to, (i) the Recoverable Costs, (ii) any costs of collection that have not been paid within 15 days following a written demand for payment to the owner or petitioner, and (iii) any additional Recoverable Costs assessed. No petition filed shall be considered complete unless and until all costs and deposits have been paid. Every approval granted and every permit issued, whether or not expressly so conditioned, shall be deemed to be conditioned upon payment of Recoverable Costs as required pursuant to Village ordinance. Applicant: Applicant Signature: Date Mailing Address: F:\Buffalo GroveTublic Hearing\Recoverable Costs FomA3-21-03doc 3t3 1 , 3/25/03 FORMAT FOR PLAN COMMISSION PUBLIC HEARING (Script and procedural guide for Chairperson) 1. Call to Order 2. Roll Call 3. Read the "Subject" of Hearing from the Notice Note: There is no legal requirement to read the notice of hearing, nor is it necessary to read the entire notice. To inform the public about the petition, it is suggested that the "subject" of the hearing be read from the notice, as well as commonly known address and location of the property. 4. READ: " The Secretary has the Certificate of Publication from the newspaper, and the Notice of Hearing has been mailed as required to owners of property adjacent to the subject site of this hearing." 5. Statement of Chairperson: (If workshops have been held): READ: "In previous workshop sessions with the petitioner, the Plan Commission has had the opportunity to review and comment concerning the proposed plan." READ: "The purpose of the public hearing is to allow the petitioner to formally present the proposed plan to the Plan Commission and to provide the public its right to observe and comment concerning the proposal." "The Plan Commission is a fact-finding body with the responsibility to make an advisory recommendation to the Village Board. The Plan Commission does not grant final approval to a petitioner." "Certain local public agencies have been informed of the petitioner's proposal. These agencies may present statements during the hearing." "The Plan Commission members may ask questions or make comments concerning the proposal." "After the questions and comments by the Plan Commissioners, persons in attendance will be given the opportunity to ask questions, make comments, present evidence and cross-examine." "After all testimony is completed, the public hearing will be closed. The Commission will then begin the Regular (or Special) meeting to consider a recommendation to the Village Board.No additional testimony will be allowed during the regular meeting." 3/25/03 2 "The meeting will be suspended at 11:00 PM unless the Plan Commission decides to extend the meeting. Any matters not concluded will be continued to the next Regular (or Special)meeting or deferred to a future meeting date." "Everyone in the hearing room with cell phones or pagers should set these devices to `off or `silent mode'." "The order of presentation of evidence will generally be as follows": A. Testimony by petitioner's witnesses B. Testimony by public agencies C. Commission questions and examination of petitioner's witnesses D. Cross-examination of petitioner's witnesses by interested parties E. Testimony by interested persons' witnesses F. Commission questions and examination of interested persons' witnesses G. Petitioner's cross-examination of interested parties H. In some cases re-examination will be allowed I. Written report by Village staff(introduce as an exhibit(s)) J. Summary and rebuttal by petitioner K. Summary and rebuttal by interested persons L. Public comments and questions M. Rebuttal and closing by petitioner 6. The Hearing A. Swear in witnesses: Each person should state their: Name,Title,Affiliation,Business Address Administration of oath: "Do you swear that in the testimony you are about to give, you will state the truth,the whole truth, and nothing but the truth?" NOTE: Petitioner and experts should refer to plans, documents and other materials as Exhibits, and each item should be identified by a number or letter,date and title or description B. Testimony by public agencies 1. School Districts 2. Park District 3. Fire Protection District 4. Other C. Plan Commission questions and comments 3/25/03 3 D. Cross-examination of petitioner's witnesses by interested persons Ground rules to be followed. READ: "Cross-examination must be relevant to the subject matter of the petition. The right of cross- examination only applies to those individuals who have presented testimony." E. Testimony by interested persons and witnesses F. Commission questions and examination of interested persons and witnesses G. Petitioner cross-examination of interested persons and witnesses H. Possible re-examination I Enter Village staff report as an exhibit J Summary and rebuttal by petitioner K Summary and rebuttal by interested persons L Public comments and questions The order of public comments will be: 1. Representative of a group or individual 2. Individuals Guidelines for speakers: READ: "Please come to the microphone at the podium and state your name and address, and whether you represent anyone. If you will be presenting formal testimony, please wait to be sworn in." M Additional comments or questions; responses by the petitioner to specific questions or comments. N. If there are no further comments or questions, close the public hearing. (The hearing may be continued if necessary.) CERTIFICATION OF MAILING LIST I, , do hereby certify that the list attached hereto as Exhibit"A" contains the names and last known addresses, of all property owners within 250 feet in each direction of the properly commonly known as , Buffalo Grove, Illinois which property is legally described on the attached Exhibit «B,' Signature Date Printed or typed name Address: \certification 2/14/03 CERTIFICATION OF FENCE VARIATION MAILINGS I, , do hereby certify that the list attached hereto as Exhibit "A" contains the names and last known addresses, of all contiguous property owners of the property commonly known as , Buffalo Grove, Illinois which property is legally described on the attached Exhibit"B". Signature Date Printed or typed name Address: Weence certification 2/14/03 AFFIDAVIT OF PROOF OF SERVICE I ,being first duly sworn on oath, deposes and states as follows: 1. I am the of the Village of Buffalo Grove, Illinois. 2. On ,200_,I sent by first class mail,postage prepaid,to each of the persons listed on Exhibit"A"attached hereto,a true and correct copy of the Notice attached hereto and marked Exhibit"B". Signature Date Subscribed to and Sworn to before me this day of ,200_. Notary Public rzdataftffalo grov6public hearing\proof of service 2/5/03 Board Agenda Item Submittal xII-C Requested By: Ghida Neukirch Entered By: Ghida Neukirch Agenda Item Title: Ordinance No.2003: An Ordinance Repealing Chapter 2.22,Appearance Plan,of the Village of Buffalo Grove Municipal Code,and adopting a revised Appearance Plan. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 04/03/2003 04/21/2003 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. In July, 1999 the Village Board dissolved the Appearance Commission, and the Plan Commission or Zoning Board of Appeals began the review of the appearance elements with each development project. This change was adopted in an effort to create a more efficient and effective process of project review. The Village's current Appearance Plan was originally established in 1972, and various revisions have been conducted since this time. Since the transition in appearance review responsibilities in 1999, the Village began efforts to conduct a comprehensive revision of the Appearance Plan. The basic intent of the process was to encourage and facilitate development with attractive architectural and site design elements. A staff team was created to review the 1972 Appearance Plan and update the Plan as appropriate. Research was conducted on neighboring municipal plans, and appearance guidelines and regulations (see below). The Team conducted a comprehensive level of review,the following action plan was pursued: a) Staff review b) Legal review,William Raysa c) Sub-committee of the Plan Commission(includes trustee liaisons to the PC and staff) d) Consultant Review ,Laurie Marston e) Draft Plan presented to the BG Area Chamber of Commerce and 10 design professionals (see attached) f) Plan Commission presentation -workshop and public hearing g) Village Board review and final consideration Sub-committee to the Plan Commission: Trustee Liaisons DeAnn Glover and Chuck Johnson; Les Ottenheimer, PC Chair; Commissioners Michael Samuels, Denice Bocek and Ross Billiter. Minutes and agenda for each Sub-committee meeting were shared with the Village Board and Plan Commission. Staff team: Bill Raysa, Village Attorney; Robert Pfeil, Village Planner; Greg Summers, Associate Planner; Ed Schar, Building Commissioner; and Ghida Neukirch,Asst. Village Manager. Other staff support included: Bill Balling, Village Manager; Bill Brimm; Asst. Village Manager; Dick Kuenkler,Village Engineer; and Ray Rigsby, Supt. of Public Works. Researched and reviewed 1) Municipal Research a) Arlington Heights f) Lincolnshire b) Barrington g)Park Ridge c) Glencoe h) Schaumburg d) Lake Forest i) Skokie e) Libertyville j)Wilmette 2) Professional Reports a) APA—Design Review b) APA—Appearance Codes for Small Communities c) MIS Report— Setting Standards for Community Design &Appearance Attached please find the current Appearance Plan, proposed Plan, list of design professionals who submitted comments regarding the Plan, and Ms. Marston's consultant comments. A brief presentation will be given providing an overview of the major changes within the Plan. Letter-Sized Legal-Sized Ledger-Sized Odd-Si Attached Files Attached Files Attached Files Attached El El Appearance Plan 1972.p(A earancePlan4-15-03.p Appear Plan 4-4-03_Photos and Cover without corrections Appearance Plan Profsnls.K marston.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: plan, 197, Ina APPEARANCE PLAN of the VILLAGE OF BUFFALO GROVE Whereas, the Buffalo Grove Board of Trustees adopted an Appearance Code, Ordinance Number 72-12 on May 1, 1972. This Ordinance provided for the appointment of an Appearance Commission which would concern itself with and act in matters affecting the physical appearance of designated areas and whereas, the Commission was empowered to develop an Appearance Plan to serve as standards or guidelines for physical developments in the Village. Sections: Section L Statement of Policy Section IL Objectives Section IIA: Areas and Elements under Jurisdiction Section III: Criteria for Appearance Section IV: Administration Section V: Participation and Incentives Section VI: Maintenance for Good Appearance Section VII Definitions SECTION L STATEMENT OF POLICY The Appearance Commission will: a) Operate in all matters brought before it, in an objective and understanding manner, free from discrimination and selfish interests, and above and beyond reproach. b) Work toward the aesthetic growth of the community and against deterioration of its visual character,harmony, and beauty. c) Encourage and inspire both public and private participation in the enhancement of community appearance and provide the necessary leadership. d) Act as counselor, guide and consultant on matters of appearance to those who desire to develop, redevelop, maintain or improve properties which are under the jurisdiction of the Commission. e) Participate in matters regarding appearance with other governmental, municipal, civic or private bodies, and enhance communication, understanding and appreciate between them and the Appearance Commission. Prior ordinance history: Ord. 73-54, 1973 Ord. 81-2C. 1981 1 SECTION IL OBJECTIVES The fostering of: a) Greater interest in the development and redevelopment of business, industrial, multi-family, planned development, and public areas with an emphasis on appearance as it relates to each specific project, its surroundings, and the community, by giving encouragement, guidance, and direction. b) Better maintenance of properties through encouragement of preservation, upkeep, protection and care. c) Modifications or additions to existing ordinances as they pertain to improving community appearance. d) Greater public interest and enthusiasm in overall community beauty, appearance, cleanliness and order. SECTION IIA: AREAS AND ELEMENTS UNDER JURISDICTION I. The Appearance Ordinance provides that the jurisdictional areas of the Appearance Commission are areas within all the Zoning Districts of the Village including public lands and planned developments. These areas include both privately and publicly owned properties. Elements within these areas include: a) Improved and unimproved land, including open spaces, streets and parkways, playgrounds, gardens, malls, streams,yards,rights-of-way and other elements. b) External architectural features of buildings and structures of all types, existing and future, visible to the eye, and above grade. c) Landscaping, land topography and plant life,natural and man-made. d Walks, drives,paths,parking areas and plazas. e) Exterior furniture, hardware, signs and markers, posts and fences, barriers, lights and lighting, supplementary structures and appurtenances. 2. The purpose of these criteria is to establish a checklist of those items which affect the physical aspect of the Village environment. Pertinent to appearance is the design of the site, building and structures, planting, signs, street hardware and miscellaneous other objects which are observed by the public. 3. These criteria are not intended to restrict imagination, innovation or variety, but rather to assist in focusing on design principals which can result in creative solutions that will develop a satisfactory visual appearance within the Village. 2 4. If the Director of Building and Zoning determines that a proposal involves: a) no external architectural feature; b) remodeling or changes or an addition in a one family zoning district; or c) remodeling or changes in any zoning district which will not subsequently change or significantly impact upon structures overall general appearance; or d) a custom home. then no Appearance Commission approval need be obtained. 5. Notwithstanding the foregoing subsection 4., if the Director of Building and Zoning determines that a custom home is radically different or that the architectural design is manifestly inferior or radically different so as to impair the marketability or property values of existing buildings in the immediate area, the Director may refer said custom home to the Appearance Commission. (Ord. 87-65; §1, 1987) SECTION III: CRITERIA FOR APPEARANCE A. RELATIONSHIP OF BUILDINGS TO SITE I.The site shall be planned to accomplish a desirable transition with the streetscape, and to provide for adequate planting,pedestrian movement, and parking areas. 2.Site planning in which setbacks and yards are in excess of restriction is encouraged to provide an interesting relationship between buildings. 3.Parking areas shall be treated with decorative elements, building wall extensions, plantings, berms or other innovative means so as to largely screen parking areas from view from public ways. 4.The height and scale of each building shall be compatible with its site and adjoining buildings. 5.Newly installed utility services, and service revisions necessitated by exterior alterations, shall be underground. 6.The architectural character of the building shall be in keeping with the topographical dictates of the site. 7.In relating buildings to site, the provisions of the Zoning Ordinance in regard to bulk regulations, standards, and off-street parking shall be part of this criteria. This shall also apply to sub-section B which follows. 3 B.RELATIONSHIP OF SITE TO ADJOINING AREA 1. Adjacent buildings of different architectural styles shall be made compatible by such means as screens, site breaks, and materials. In addition to architec-oral treatments, adjacent homes may not have the same base color. (Ord. 87-65, §2, 1987) 2. Attractive landscape transition to adjoining properties shall be provided. 3. Harmony in texture, lines and masses is required. Monotonv shall be avoided. 4. Buildings shall have similar scale to those in the surrounding area. C.LANDSCAPE AND SITE TREATMENT Landscape elements included in these criteria consist of all forms of planting and vegetation, ground forms, rock groupings,water patterns, and all visible construction except buildings and utilitarian structures. 1. Where natural or existing topographic patterns contribute to beauty and utility of a development, they shall be preserved and developed. Modification to topography will be permitted where it contributes to good appearance. 2. Grades of walks, parking spaces, terraces, and other paved areas shall provide an inviting and stable appearance for walking and,if seating is provided, for sitting. 3. Landscape treatment shall be provided to enhance architectural features, strengthen vistas and important axes, and provide shade. Spectacular effects shall be reserved for special locations only. 4. Unity of design shall be achieved by repetition of certain plant varieties and other materials, and by correlation with adjacent developments. 5. Plant material shall be selected for interest in its structure, texture, and color and for its ultimate growth. Plants that are indigenous to the area and others that will be hardy, harmonious to the design, and of good appearance shall be used. 6. In locations where plants will be susceptible to injury by pedestrian or motor traffic, they shall be protected by appropriate curbs, tree guards, or other devices. 7. Parking areas and traffic ways shall be enhanced with landscaped spaces containing trees or tree groupings. Shrubs shall be used only where they will not obscure vision and will not require excessive maintenance. 8. Where building sites limit planting, the placement of trees in parkways or paved areas is encouraged. 9. Shade trees in parking areas or areas of extensive hard surfacing should be given special drainage considerations. They could be tiled, have curbs put around them and have the soil mounded up in the curbed areas. 4 10. .Screening of service yards, and other places which tend to be unsightly, shall be accomplished by use of walls, fencing, planting, or combinations of these. Screening shall be equally effective in winter and summer. 11. .In areas where general planting will not prosper, other materials -- such as fences, walls, and pavings of wood,brick, stone, gravel, and cobbles -- shall be used. Carefully selected plants shall be combined with such materials where possible. 12. Exterior lighting, when used, shall enhance the building design and the adjoining landscape. Lighting standards and fixtures shall be of a design and size compatible with the building and adjacent areas. Lighting shall be restrained in design, and excessive brightness and brilliant colors avoided. 13. The provisions of the Buffalo Grove Zoning Ordinance in regard to bulk regulations, standards and off-street parking; relating to trees and shrubs; all other Village Ordinances or portions of Ordinances which directly affect appearance, shall be a part of the criteria of this sub-section. D. BUILDING DESIGN 1. Architectural style is not restricted -- evaluation of appearance of a project shall be based on quality of its design and relationship to surroundings. 2. Buildings shall have good scale and be in harmonious conformance with permanent neighboring development. 3. Materials shall have good architectural character and shall be selected for harmony of the building with adjoining buildings. Materials shall be selected for suitability to the type of buildings and the design in which they are used. Buildings shall have the same materials, or those which are architecturally harmonious,used for all building walls and other exterior building components wholly or partly visible from public ways. Inappropriate materials and methods, and those which will produce inconsistency with the structure of the building, shall be avoided. Materials shall be of durable quality. In a design in which the structural frame is exposed to view, the structural materials shall meet the other criteria for materials. 4. Building components -- such as windows, doors, eaves and parapets -- shall have good proportions and relationship to one another. 5. Colors shall be harmonious,with bright or brilliant colors used only for accent. 6. Mechanical equipment or other utility hardware on roof, ground, or buildings shall be screened from public view with materials harmonious with the building, or they shall be located so as not to be visible from any public ways. 5 7. Exterior lighting shall be part of the architectural concept. Fixtures, standards, mailboxes, and all exposed accessories shall be harmonious with building design. 8. Refuse and waste removal areas, service yards, storage yards, and exterior work areas shall be screened from view from public ways, using materials as stated in criteria for equipment screening. 9. Monotony of design in single or multiple building projects shall be avoided. Variation of detail, form, and siting shall be used to provide visual interest. In multiple building projects, variable siting or individual buildings may be used to prevent a monotonous appearance. Following is the Monotony Code for the spacing of single-family homes: (a) IDENTICAL MODELS WITH IDENTICAL FRONT ELEVATIONS Identical models with identical front elevations may be erected no more often than every third lot along the same frontage;i.e., two dissimilar models must be erected between each identical model with identical front elevations. Identical models, regardless of elevations, shall not be constructed directly across the street or other right-of-way from the front of that model. (b) IDENTICAL MODELS WITH SIGNIFICANTLY DIFFERENT FRONT ELEVATIONS Identical models with significantly different front elevations may be erected on every second lot; i.e., a completely different model must be erected between identical models with different elevations. Identical models, regardless of elevations, shall not be constructed directly across the street or other right of-way from the front of that model. (Ord. 81-20, §1, §§B, 1981) 10 .Inappropriate,incompatible,bizarre, and exotic designs shall be avoided. 11. The provisions of the Buffalo Grove Zoning Ordinance in regard to bulk regulations and standards, and those portions of all codes which directly affect appearance, shall be part of the criteria of this sub-section. E. SIGNS 1. Wall signs shall be part of the architectural concept. Size, color, lettering, location, and arrangement shall be harmonious with the building design, and shall be compatible with signs on adjoining buildings. Signs shall have good proportions. 2. Ground signs shall be designed to be compatible with the architecture of the building. The same criteria applicable to wall signs shall apply to ground signs. 3. Identification signs of a prototype design shall conform to the criteria for building and ground signs. 4. Materials used in signs shall have good architectural character and be harmonious with building design and surrounding landscape. 5. Every sign shall have good scale in its design and in its visual relationship to buildings and surroundings. 6 6. Colors shall be used harmoniously and with restraint. Excessive brightness and brilliant colors shall be avoided. Lighting shall be harmonious with the design. If external spot or flood lighting is used,it shall be arranged so that light source is shielded from view. 7. The provisions of the Buffalo Grove Sign Ordinance in regard to General Standards for Signs shall be part of the criteria of this sub-section. F. MISCELLANEOUS STRUCTURES AND STREET HARDWARE 1. Miscellaneous structures include any structures, other than buildings, visible to view from any public way or ways. Street hardware includes all objects not commonly referred to as structures and located in streets and public ways and outside of buildings. (See Section V, DEFINITIONS) 2. Miscellaneous structures and street hardware located on private property shall be designed to be part of the architectural concept of design and landscape. Materials shall be compatible with buildings, scale shall be good, colors shall be in harmony with buildings and surroundings, and proportions shall be attractive. 3. Miscellaneous structures and street hardware located in public ways and other public property shall be harmonious with design of adjacent buildings and other structures and Village landscape. 4. Lighting in connection with miscellaneous structures and street hardware shall meet the criteria applicable to site, landscape,buildings, and signs. 5. The provisions of the Buffalo Grove Zoning Ordinance in regard to bulk regulations and standards, and of those portions of the other Village Ordinances which directly affect appearance, shall be part of the criteria of the sub-section. G. MAINTENANCE-PLANNING AND DESIGN FACTORS 1. Continued good appearance depends upon the extent and quality of maintenance. The choice of materials and their use, together with the types of finishes and other protective measures, must be conducive to easy maintenance and upkeep. 2. Materials and finishes shall be selected for their durability and wear as well as for their beauty. Proper measures and devices shall be incorporated for protection against the elements, neglect, damage and abuse. 3. Provision for washing and cleaning of buildings and structures, and control of dirt and refuse, shall be included in the design. Such configurations that tend to catch and accumulate debris, leaves, trash, dirt, and rubbish shall be avoided. H. FACTORS FOR EVALUATION The following factors and characteristics relating to a development, and which affect appearance,will govern the Appearance Commission's evaluation of a design submission: CONFORMANCE TO ORDINANCES AND THE VILLAGE PLAN 7 LOGIC OF DESIGN EXTERIOR SPACE UTILIZATION ARCHITECTURAL CHARACTER ATTRACTIVENESS MATERIAL SELECTION HARMONY AND COMPATIBILITY CIRCULATION-VEHICULAR AND PEDESTRIAN MAINTENANCE ASPECTS SECTION IV: ADMINISTRATION The Appearance Commission will meet in public session in accordance with the authority granted it under the Appearance Code. The schedule and agenda of regular and special meetings will be made public and properly posted. Regular meetings will be held twice a month with special meetings called by the Chairman when deemed appropriate. Procedures for conduct of meetings and public hearings, submission and review of proposals, and processing of all other matters that come before the Buffalo Grove Appearance Commission will be in accordance with its published RULES OF PROCEDURE. SECTION V: PARTICIPATION AND INCENTIVES A.PARTICIPATION Significant success of the program to improve and sustain the visual appearance of Buffalo Grove will depend in a large measure upon broad cooperation and participation of all segments of the community. An attractive and well maintained Village will result in stable property values and a better environment in which to live and work. It is the responsibility of individuals, business and civic groups, public officials and agencies, and the residential community to participate in programs to achieve this purpose. The public-at-large must be made aware of the objectives and duties of the Appearance Commission through programs of public relations and education. B. COMMUNITY PROJECTS Privately and publicly supported projects which improve the physical appearance of the Village should be encouraged. C.INCENTIVES FOR BETTER DESIGN SOLUTIONS Excellence in design and planning, which may be achieved through appropriate innovation and imaginative concepts, should be encouraged. To accomplish this, incentives should be developed for guidance to designers and planners of future developments within the Village. Such incentives to good appearance will possibly involve jurisdictional areas of other Commissions and Boards of the Village. Changes to existing ordinances and regulations may also be suggested. Specific incentives, therefore, are not included in the Appearance Plan. The Appearance Commission nay, however, make recommendations to Commissions or Boards so that incentives for improving the appearance of the Village can be considered. 8 For example, consideration may be given to variations in building heights, required yards, and other bulk requirements, provided that such change will produce a more logical and attractive use of property, and that it will be beneficial rather than detrimental to the surrounding area and the community. Outstanding projects shall be given public recognition and adequate publicity along with citations to those responsible for their development. Such a program will be sponsored by the Appearance Commission as an incentive for higher quality in appearance. Maintenance and upkeep are required for all the parts and objects which compose the Village image. Lawns and planting require considerably more periodic attention that do buildings -- nonetheless both require maintenance in order to retain a good appearance. Improper and inadequate maintenance decreases value and results in bad appearance. Therefore, it is necessary that maintenance be a concern of the Appearance Commission SECTION VI: MAINTENANCE FOR GOOD APPEARANCE A. SITE 1. Landscape materials, other than plants, which have deteriorated or have been damaged or defaced, should be properly repaired or replaced. 2. Plant materials which have deteriorated or died shall be replaced with healthy plantings, or the area should be redesigned with other treatment to provide an attractive appearance. 3. Plantings should be kept watered, fed, cultivated, and pruned as required to give a healthy and well groomed appearance during all seasons. 4. Parking areas should be kept in good repair,properly marked, and clear of litter and debris. 5. Vacant property shall be kept free of refuse and debris, and shall have the vegetation cut periodically during the growing season. B.BUILDINGS AND APPURTENANCES I. Buildings and appurtenances, including signs, should be cleaned,painted, or repaired as required to present a neat appearance. 2. Deteriorated,worn, or damaged portions should be rebuilt or replaced. 3. Building and sign illuminating elements should be replaced as required to maintain the effect for which designed. C.PUBLIC PROPERTY I. Parkway planting areas should be maintained by the adjacent property owner or tenant in order to add to the aesthetic enhancement of the private property and the overall attractiveness of the streetscape. 2. Sidewalks, curbs and gutters, roadside berms, and other public improvements in the public right-of-way shall be repaired and maintained as necessary. 9 3. Refuse containers of an aesthetically satisfactory design and color should be placed in locations which will encourage their use --to avoid littering of waste materials. 4. Street hardware shall be erected and secured properly and shall be cleaned or painted regularly to present an orderly appearance. Signs shall be treated similarly. SECTION VII: DEFINITIONS Definitions included in this section are of those words or terms used in the Appearance Plan, and which are not in common usage or the meaning of which differs from the usual definition or could be misconstrued as to meaning. APPEARANCE- The outward aspect visible to the public. APPURTENANCES - The visible, functional objects necessary to and part of buildings. ARCHITECTURAL CHARACTER - The composite or aggregate of the characteristics of structure, form, materials, and function of a building, group of buildings, or other architectural composition. ARCHITECTURAL CONCEPT - The basic aesthetic idea of a building, or group of buildings or structures, including the site and landscape development,which produces the architectural character. ARCHITECTURAL FEATURE-A prominent or significant part of element of a building, structure, or site. ARCHITECTURAL STYLE - The characteristic form and detail, as of buildings of a particular historic period. ATTRACTIVE-Having qualities that arouse interest and pleasure in the observer. BERM -A raised form of earth or provide screening or to improve the aesthetic character. COHESIVENESS -Unity of composition between design elements of a building, or a group of buildings, and the landscape development. COMPATIBILITY - Harmony in the appearance of two or more buildings, structures, and landscape developments in the same vicinity. CONSERVATION - The protection and care which prevent destruction or deterioration of historical or otherwise significant structures,buildings, or natural resources. CUSTOM HOME - A single family detached dwelling unit which has an individual design and which also has a floor plan unique to that home. (Ord. 87-65, §3, 1987) DECORATIVE SCREEN - A Wall or fence intended to partially or entirely cut off visibility to the area behind it. EXTERIOR BUILDING COMPONENT-An essential and visible part of the exterior of a building. EXTERNAL ARCHITECTURAL FEATURE - The architectural style and general arrangement of such portion of a building or structure as is designated to be open to view from a public street, place, or way, 10 including the kind, color, and texture of the building material of such portion and the type of windows, doors, lights, attached or ground signs, and other fixtures appurtenant to such portion. HARMONY - A quality which produces an aesthetically pleasing whole as in arrangement of varied architectural and landscape elements. IDENTICAL - Means the same or indistinguishable. The changing, rearranging or altering of an elevation in minor facets shall not make an elevation or model dissimilar or not identical. (Ord. 81-20, 52, 1981) LANDSCAPE-Elements of nature, topography,buildings, and other man-made objects combined in relation to one another. LOGIC OF DESIGN-Accepted principles and criteria of validity in the solution of the problem of design. MECHANICAL EQUIPMENT - Equipment, devices, and accessories, the use of which relates to water supply, drainage,heating,ventilating, air conditioning, and similar purposes. MISCELLANEOUS STRUCTURES - Structures, other than buildings, visible from public ways. Examples are: memorials, stagings, antennas, water tanks and towers, sheds, shelters, fences and walls, kennels, transformers, drive-up facilities. PLANT MATERIALS - Trees, shrubs,vines, ground covers, grass,perennials, annuals, and bulbs. PROPORTION - Relationship of parts of a building, landscape, structures, or buildings to each other and to the whole --balance. RULES OF PROCEDURE - Regulations adopted by the Appearance Commission for the administration of duties delegated by the legislative authority. SCALE-Harmonious relationship of the size of parts to one another and to the human figure. SCREENING - Structure of planting which conceals from view from public ways the areas behind such structure or planting. SHRUB -A multi-stemmed woody plant other than a tree. SITE BREAK - A structural or landscape device to interrupt long vistas and create visual interest in a site development. STREET HARDWARE - Objects other than buildings, structures, and plantings located in streets and public ways and outside of buildings. Examples are: lamp posts, utility poles, traffic lights, traffic signs, benches, litter containers,planting containers, letter boxes, fire hydrants. STREETSCAPE - The scene as may be observed along a public street or way composed of natural and man-made components,including buildings,paving,planting, street hardware, and miscellaneous structures. UTILITARIAN STRUCTURE - A structure or enclosure relating to mechanical or electrical services to a building or development. 11 UTILITY HARDWARE-Devices such as poles, cross-arms, transformers and vaults, gas pressure regulating assemblies, hydrants, and buffalo boxes that are used for water, gas, oil, sewer, and electrical services to a building or a project. UTILITY SERVICE-Any device, including wire,pipe, and conduit which carries gas, water, electricity, oil, and communications into a building or development. VILLAGE- The Village of Buffalo Grove, Illinois. 12 Ordinance No. 2003- An Ordinance Repealing Chapter 2.22, Appearance Plan, of the Village of Buffalo Grove Municipal Code, and adopting a revised Appearance Plan. WHEREAS, the Village of Buffalo Grove is a Home Rule Unit of local government pursuant to the Illinois Constitution of 1970; and WHEREAS, the Village of Buffalo Grove Appearance Plan was originally adopted by Ordinance in 1972 with subsequent revisions; and WHEREAS, the Village of Buffalo Grove deems it in the best interests of the community to adopt a revised appearance plan; and WHEREAS, the purpose of the revised Appearance Plan is to provide standards to evaluate improvements in the Village of Buffalo Grove. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. Chapter 2.22 of the Village of Buffalo Grove Municipal Code is hereby repealed. Section 2. The Appearance Plan of the Village of Buffalo Grove, attached hereto as Exhibit "A", is hereby approved and adopted. Section 3. This Ordinance shall be effective from and after its passage and approval. AYES: NAYES: ABSENT: PASSED: 12003. APPROVED: , 2003 APPROVED: Village President ATTEST: Village Clerk 15-Apr-03 WGR APPEARANCE PLAN of the VILLAGE OF BUFFALO GROVE ARTICLE/PLAN CONTENTS PAGE I. Purpose & Jurisdiction 1 II. Scope 2 III. Approval Process 2 IV. Evaluation Categories 5 V. Criteria for Appearance 5 A. Site Considerations 5 B. Building Design 6 C. Building Materials 9 D. Landscape and Site Treatment 10 E. Signs 12 F. Street Hardware & Miscellaneous Structures 12 G. Lighting 12 VI. Modifications 14 VI 1. Definitions 14 ARTICLE I. PURPOSE & JURISDICTION A. The purpose of this Appearance Plan ("Plan") is to provide standards to evaluate improvements in the Village of Buffalo Grove ("Village"). B. This Plan is intended to guide property owners, developers, staff, and appointed and elected officials in achieving a creative design solution to heighten the visual appearance throughout the Village, while: 1. Promoting the public health, safety, and general welfare of the community; 2. Enhancing the values of property throughout the Village; 3. Ensuring adequate light, air, and privacy for property in the Village; C. This Plan applies to all property within the Village. D. Nothing contained in this Plan shall be interpreted to constitute an endorsement or prohibition of any particular building material, construction method, or product. E. This Plan shall be administered in conjunction with the applicable provisions of the Village Zoning Ordinance, Development Ordinance, Sign Code and other regulations. 1 ARTICLE II. SCOPE A. Elements regulated within this plan include, but are not limited to: 1. Improved and unimproved land; 2. Relationship of buildings to site and adjacent areas, building orientation, and site treatment; 3. External architectural features of existing and proposed buildings and structures of all types; 4. Open spaces, rights-of-way, streets and parkway, drives, walks, paths, parking areas, plazas, street furniture, signs, fences, lights and lighting, playgrounds, gardens, yards, landscaping, land topography, plant life, accessory structures and appurtenances. B. If the Village Building Commissioner determines that a proposal involves any of the following, then review by the Appearance Review Team (ART) shall be required: 1. External architectural feature; or 2. Remodeling or changes in any zoning district which will subsequently change or significantly impact upon the structures overall general appearance; or 3. A custom home. C. If the Village Building Commissioner determines that a proposed addition or modification to a detached single family dwelling unit, is compatible with the surrounding area and that the architectural design is not manifestly inferior nor substantially different so as to impair the marketability or property values of existing buildings in the immediate area, then the Building Commissioner may waive referral to the Appearance Review Team. ARTICLE III. APPROVAL PROCESS A. If a proposed development or redevelopment is regulated by this Plan, then approval will be granted upon conformance to the applicable provisions of this Plan as well as all other applicable Village ordinances. Modifications or amendments to an approved plan are subject to additional appearance review. B. The Appearance Review Team ("ART") shall review all development or redevelopment projects regulated by this Plan. C. The ART shall consist of the Assistant Village Manager (Office of the Village Manager), Village Planner, Associate Planner, and one representative from either the Plan Commission and/or Zoning Board of Appeals'. The latter will be determined depending on the composition of the project. Other staff personnel may be asked to assist the ART, as determined. The Trustee Liaisons to the respective group, Plan Commission or Zoning Board of Appeals, will also be ' The Chairperson of the respective Commission shall designate a respresentative to participate in the ART process. Commissioner representation may rotate depending on the project. 2 invited to participate in the review process. An architect or other design professional may be retained on an as needed basis to assist in the review process. D. An overview of the approval process is as follows. The flow chart outlines the steps in the review process. 1. The applicant presents a concept plan to Village staff. 2. Village staff will determine whether the proposed project follows the major or minor review process. If staff determines that the project does not require rezoning, variations of the Zoning and/or Development Ordinance, nor a PUD amendment, then said project shall proceed through the minor review process. All other developments or redevelopments shall proceed through the major review process. If projects are approved, the applicant may apply for all applicable permits through the Village's Building & Zoning Department. a. Minor review process i. The ART will hold a meeting, or meetings, to review the proposed development or redevelopment for compliance with applicable provisions of the Village Appearance Plan. ART meeting minutes and a report will subsequently be distributed to the ART, Building Commissioner, and Village Manager or designee. ii. If denied, the applicant may appeal to the Village Manager within 15 days of written notification of said denial. iii. The Village Manager may uphold the denial of the ART, overrule the denial of the ART, or work with the applicant to modify the proposal and return the proposal to the ART for additional review. iv. If denied, the applicant may appeal to the Corporate Authorities within 15 days of written notification of said denial. b. Major review process i. The applicant presents the proposal to the Corporate Authorities at a pre- application conference. ii. The Corporate Authorities may refer the proposal to either the Plan Commission or Zoning Board of Appeals, as appropriate. iii. The Plan Commission or Zoning Board of Appeals will hold the appropriate workshops and public hearing, if required. iv. The ART shall hold a meeting, or meetings, to review the proposal for compliance with applicable provisions of the Village Appearance Plan. This review process will be concurrent with Plan Commission or Zoning Board of Appeals workshops. The ART will forward meeting minutes and a report with recommendation to the appropriate reviewing body. V. The Plan Commission or Zoning Board of Appeals, will make a recommendation for consideration by the Corporate Authorities. vi. If approved by the Corporate Authorities, the applicant may then apply for applicable permits through the Village's Building & Zoning Department. 3 vii. If the Corporate Authorities determine that the appearance review process may be deferred to accommodate phasing or other unique aspects of a project, the conditions for said deferral shall be set forth in an ordinance or written agreement between the Village and the applicant. Discussion of Project/Overview Staff-Planning/Management Present Concept Plan Staff Major Determination of Major/Minor Minor Staff Pre-Application Conference Appearance Review Team Village Board Meeting Meeting(s) Referral to Plan Commission Appearance Review Team Appearance Review Team or Zoning Board of Appeals Approval Denial Workshop(s)/Appearance Appeal Process Review Team Meeting(s) Village Manager Plan Commission/Zoning Board of Modifications Appeals Public Hearing,if Required 10 Made to Plan Plan Commission/Zoning Board of Village Manager Appeals Recommendation 10 Overrules Denial Corporate Authorities Village Manager Final Approval/Denial Upholds Denial Appeal to Corporate Authorities Final Approval/Denial E. In conducting the review process, staff, elected and appointed officials shall adhere to the following: 1. Work in an objective and understanding manner. 2. Work toward the aesthetic growth of the community and remediation of unsightly conditions. 3. Encourage and inspire public and private participation in the enhancement of community appearance and provide appropriate leadership. 4. Act as counselor, guide and consultant on matters of appearance to those who desire to develop, redevelop, maintain or improve properties. 4 ARTICLE IV. EVALUATION CATEGORIES A. The following factors and characteristics relating to a development, which affect appearance, will govern „II the Appearance Review Team's evaluation of a � design submission: 1. Logic of Design .I'r.' 2. Exterior Space Utilization 3. Architectural Character/Style 4. Material Selection 5. Maintenance Aspects 6. Architectural trends and patterns of development The shopping center pictured here does not in the Village and areas adjacent to a proposed provide adequate space for planting nor does it project. make any attempt to screen the parking area from the public way.(V.A.1 and V.A.3) B. Architectural detailing should be considered for new developments as well as renovations and redevelopments throughout the Village. Each projectw` shall be carefully planned to complement the positive characteristics of neighboring structures. A variety of architectural styles and details is also desirable to provide visual interest. C. The criteria herein are not intended to restrict imagination, innovation or variety, but rather to focus This site uses a water feature as a transition to on design principals and creative solutions to achieve the streetscape,while still providing for a high quality visual appearance within the Village. adequate plantings,pedestrian movement,and parking areas. (V.A.1) ARTICLE V. CRITERIA FOR APPEARANCE A. SITE CONSIDERATIONS ' , 1. The site should be planned to accomplish a transition from the streetscape, and to provide for � m adequate planting, pedestrian movement, and parking areas. 2. Landscaped yards and setbacks greater than minimum ordinance requirements are encouraged. 3. Screening shall be provided for parking areas adjacent to streets and public rights-of-way. A wood trellis provides an innovative means to Screening may be provided by building wall screen the parking area from view of the public extensions, ornamental walls or fences, berms, way.(V.A.3) 5 appropriate plant material, other innovative means v „� or a combination of these elements. � 4. Utility services, and service revisions necessitated CIS( by exterior alterations shall be underground. 5. New or expanded buildings shall be integrated with adjacent buildings in terms of setbacks, streetscape elements, building orientation and location of parking areas. 6. A landscape transition to adjoining properties shall be provided. This commercial building lacks both the use of architecturally consistent materials and B. BUILDING DESIGN commensurate detailing when comparing the 1. Evaluation of appearance of a project shall be side elevation to that of the front.(V.13.8 and based on quality of its design and relationship to V'13'9) surroundings. 2. The height and scale of each building shall be proportionate to its site and adjacent buildings. 3. Consistency in texture, lines and masses is required. Monotony shall be avoided. 4. Buildings shall reflect and enhance the character of the site and the adjacent neighborhood. 5. Structures shall have appropriate scale and character, and materials shall compliment neighboring development. Using the same material and detailing on all 6. Adjacent buildings of different architectural styles elevations visible from public ways creates an shall be made compatible by elements including architecturally consistent appearance.(V.B.8) but not limited to screens, site breaks, materials, and color. 7. The relationship of entrances and other projections to sidewalks shall be complementary to those adjacent structures. � 8. Materials shall be selected for suitability to the type of buildings and the design in which they are used. ,, Buildings shall have either the same materials, or those that are architecturally consistent with those that are used for all building walls and other This building uses brick on all elevations for a exterior building components wholly or partly consistent appearance. Note also the use of visible from public ways. pilasters on the side elevation to create 9. All sides of a structure shall receive design variation in depth reflective of that on the front consideration. Fagades, or other features facade.(V.B.9) 6 unrelated to the rest of the building shall be avoided. 10. Building components, including but not limited to, windows, doors, balconies, canopies, eaves and / I i parapets, shall be proportionate. wow 11. Bright or brilliant colors shall be used only for accent. 12. The roof shape of a structure shall be visually compatible with the surrounding structures and streetscape. The entry of this food store is disproportionate 13. Mechanical equipment or other utility hardware on in relation to the main body of the building. roof, ground, or buildings shall be screened from (V.B.10) public view with materials harmonious with the building, or shall be located in areas not visible from any public ways. 14. Fixtures standards and other exterior lighting elements shall be integrated with the building � � l design. 15. Refuse and waste facilities shall be enclosed in structures to provide screening from public ways and adjacent properties. The walls of said structures shall be constructed of brick, stone or The bays,windows,awnings,parapet,and other product consistent with building material. variation in roof form on this retail store are Gates constructed of wood, metal or other well proportioned and balanced in their appropriate materials shall be provided to conceal relationship.(V.B.10) the interior of the structure. If a roof is provided, it shall be constructed of durable and attractive materials consistent with the design and appearance of the walls and gates as well as the principal building. 16. Service yards, storage yards, loading docks and exterior work areas shall be screened from view. Screening may be provided by building wall extensions, ornamental walls or fences, berms, appropriate plant material, other innovative means or a combination of these elements. 17. Variation of detail, form, and siting should be used to provide visual interest. In multiple building projects, varying setbacks and colors may be used to prevent a monotonous appearance. i. Whenever possible, large expanses of flat roof shall be avoided. Visual diversity shall be provided by varying the roofline to create a more aesthetic roofscape. ii. Staggered designs are encouraged; long and linear designs should be avoided. Facades or other design features shall be incorporated including the portions of a building adjoining residential properties. 7 ���������llllllllllllllllldllllllllllllllllllllllllllllllllllllllllldlllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllu^ui ��tu �g r /"���"�/ ' rlr/%/ rrr %i;' /////m/ w/ n r The use of the flat and pitched roofs on facades While these two developments were designed directly adjoining one another creates an years apart the latter townhomes(right) inconsistent and incompatible appearance. respected the roofline and shape of the original (V.B.12) townhomes(left)while not directly imitating them.(V.B.12) ;! Y a- Refuse areas constructed of materials inferior Refuse areas should be designed to blend with to the principal building shall be avoided. the building to which they principally relate (V.B.15) including the use of materials that are consistent with those used on the principal building.(V.B.15) air 1�/ i Long,undifferentiated spans of roof or parapet Using gables and other roof forms creates a and long flat walls do not create an more aesthetic roofscape and staggering the aesthetically pleasing appearance. (V.B.17.i & facade reduces the appearance of building V.B.17.ii.) mass.(V.B.17J &V.B.17Ji) 8 18. The Monotony Code for the placement of single-family homes is as follows: i. Substantially similar front elevations shall not be located more often than every fourth lot along the same frontage; i.e., three ;,;� " significantly dissimilar elevations must be l provided between each similar elevation. ii. Substantially similar front elevations shall not be located directly across the street or other right-of-way from each other. Facades that are all or primarily E.I.F.S.lack the iii. Opposite hand elevations shall not be timeless appearance and detail inherent in considered significantly dissimilar from their more durable materials(V.C.1 and V.C.2) respective counterpart. iv. The predominant element of front elevations of ° adjacent homes shall be different colors. � i C. BUILDING MATERIALS 1. Materials shall be of durable quality and conducive to regular maintenance and upkeep. 2. Except for single family detached dwellings, EIFS ' or synthetic stucco shall be limited to no more than 25% of any building elevation. 3. The following materials are encouraged to be Using durable materials,such as the brick, used for exteriors of buildings and accessory stone,and metal used on this elevation,creates structures: a resilient appearance.(V.C.1) a) Face or common brick. b) Stone. c) Cedar siding. d) Stucco (not including EIFS). e Standing canopy seam metal roofingand cano " cover. f) Slate concrete or clay roof tiles. g) Cedar shake roof. h) Dimensional asphalt and fiberglass shingles. i) Individual glass windows in wood or aluminum frames. Each facade of this building approaches 25% j) Glass block for accenting purposes. E.I.F.S.with the material used only as an accent k) Limestone. to the primary facade of brick.(V.C.2) 1) Fiber-cement siding or trim. 9 D. LANDSCAPE AND SITE TREATMENT °g 1. Landscape elements included in these criteria consist of, but are not limited to, all forms of plant- ing and vegetation, rock groupings, berms and water features. 2. Where natural or existing topographic features contribute to the beauty and utility of a development, these features shall be preserved and enhanced. Modification to topography will be permitted as necessary. Inadequately planned,graded,and landscaped 3. Landscape plans shall address the environmental detention basins result in an unattractive aspects of the landscape, including but not limited appearance(V.D.1 and V.D.2) to, wetland preservation, existing drainage patterns, erosion prevention, wind and noise barriers, shade, energy conservation, soundt r absorption, dust abatement, and reduction of .. d� glare. 4. Landscape treatments shall be provided to enhance architectural features and strengthen vistas. 5. Unity of design, including compatibility with �1111111J1111111I�11�1�D1� ���1�I�f��i���I�J������, �, 1°��'0, ��11111111'1111 adjacent developments, shall be achieved by a vl; ooa //E///////NINIININ/////////////9////9/////////%/////////// variety of plants and other materials. Landscape elements can include plantings, 6. Plant material shall be selected for interest in its vegetation,rock groupings,water features,and structure, texture, color and for its ultimate growth. berms as seen in this development. (V.D.1) 7. In locations where plants will be susceptible to injury by pedestrian or motor traffic, appropriate protection celsbe provided by curbs, tree guards, or devices. g � s 8. Parking areas and traffic ways shall be enhanced with landscaped spaces containing trees or tree groupings. Shrubs shall be used only where they will not obscure traffic visibility and will not require F excessive maintenance. Plant material shall be '� salt tolerant and appropriate for parking area environmental conditions. Natural topography,including low lying 9. In areas where general planting will not prosper, wetlands,can contribute to beauty and appropriate features shall be used, including but functionality of a development,when they are adequately preserved and enhanced.(V.D.2) not limited to paving of wood, brick and stone. 10 i� n�wr 61�I��i'° B � I iY��i'i Cry �� ri �w,4• ip m . ��� This landscaping installation abruptly Landscape treatment can create vistas,as seen terminates the vista created by the sidewalk. in this parking lot walkway,while also providing (V.D.4) shade for the pedestrian.(V.DA) n i i Parking lots that lack appropriate curbs,or Curbs help protect plantings against damage other protection devices,leave landscaping which can result from pedestrian and vehicular susceptible to harm. The rock,pictured above, traffic in parking lots.(V.D.7) provides inadequate protection from pedestrian and vehicular traffic. (V.D.7) w v i�uuo���uuu(��o�(ur�f�tl�t��f�f�IIIII�0���������� ��lllllllllllll��ll���� The lack of landscaping in this parking lot Landscaping in parking lots and traffic ways creates an uninterrupted view of parking lot breaks up large paved areas resulting in a more paving that results in an unattractive aesthetically pleasing appearance,(V.D.8) appearance.(V.D.8) 11 E. SIGNS 1. Signs shall be incorporated in the architectural I concept. Size, color, materials, lettering, location, l�j � �� and arrangement shall enhance the building design. 2. Wall signs shall not cover or interfere with architectural details or windows. � F o°' IP �Viillll I II II '� 3. Ground signs shall be integrated into the site �I design. 4. Bold, simple letters and recognized symbols are encouraged. This metal and plastic pylon sign does not 5. Bright or brilliant colors shall be used only for enhance the primarily brick building to which it accent. relates.(V.E.1) 6. Light sources of external lighting shall be shielded from view from public right of ways. F. STREET HARDWARE AND MISCELLANEOUS STRUCTURES 1. Miscellaneous structures and street hardware shall be selected to complement the architectural concept and landscape design. 2. Refuse containers shall be visually attractive with appropriate colors and functional design. Illlllllll�)111�11/llllll%III/I%/ll/llllllllll' rriiiiaaaa Signage materials should enhance the principal G. LIGHTING building materials to which they relate as well 1. Exterior lighting shall enhance the building design as those used in the surrounding landscape. (V.E.1) and the adjacent landscape. Lighting standards and fixtures, including design and size, shall comport with the quality and character of the building and adjacent areas. 2. Lights shall be directed away from adjoining property. 3. The source of lighting shall be shielded from direct view of the lamp. 4. Lighting in pedestrian areas shall use fixtures that illuminate the walking surface. 5. Lighting designs and standards shall be integrated with adjacent buildings and properties as appropriate. 12 IIII This ground sign is both too large for its Ground signs should be integrated into the site respective site and inadequate site design design and be a part of the overall concept of resulted in its placement in the center of a the development.(V.E.3) parking stall.(V.E.3) Difficult to read text defeats this sign's intended Bold,simple letters,reinforced by a related purpose.(V.E.4) symbol,make this sign easy to read and comprehend.(V.E.4) NO i Using several different colors produces a Using one or two accent colors,while avoiding cluttered appearance that results in a less excessively bright or brilliant colors,on a legible sign,and furthermore,it can make the neutral background creates an aesthetically signage appear dated. (V.E.5) pleasing and easily legible sign.(V.E.5) 13 llllulllp I „ The pole mounted lighting fixtures pictured Using lowered fixtures in pedestrian areas above are better suited for a parking lot than provides lighting at the appropriate level while the pedestrian area in which they reside.(V.G.4) still accounting for security needs.(V.G.4) ARTICLE VI. MODIFICATIONS. The Village Plan Commission or Zoning Board of Appeals may grant modifications to the requirements of this Appearance Plan provided that the modification achieves a creative design solution to heighten the visual appearance of the development while (i) promoting the public health, safety, and general welfare of the community, (ii) enhancing the value of the property, and (iii) ensuring adequate light, air, and privacy. ARTICLE VII. DEFINITIONS Definitions included in this section are of those words or terms used in the Appearance Plan, and which are not in common usage or the meaning of which differs from the usual definition or could be misconstrued as to meaning. ADJACENT—To be close to or touching at a point. ADJOINING — Having a common border. APPEARANCE - The outward aspect visible to the public. APPURTENANCES - The visible, functional objects necessary to and part of buildings. ARCHITECTURAL CHARACTER - The composite or aggregate of the characteristics of structure, form, materials, and function of a building, group of buildings, or other architectural composition. 14 ARCHITECTURAL CONCEPT - The basic aesthetic idea of a building, or group of buildings or structures, including the site and landscape development, which produces the architectural character. ARCHITECTURAL FEATURE - A prominent or significant part or element of a building, structure, or site. ARCHITECTURAL STYLE - The characteristic form and detail, as of buildings of a particular historic period. BERM -A raised form of earth or to provide screening or to improve the aesthetic character. BUILDING — Any structure securely attached to the ground, with walls and a roof, designed or constructed for shelter, enclosure, protection or support of persons, animals, or property of any kind. CUSTOM HOME - A single family detached dwelling unit which has a unique and individual design. DESIGN — The spatial arrangement of elements and features in a form or pattern that makes up structure, building, group of buildings or landscape. EIFS — Exterior Insulation Finish System. EXTERIOR BUILDING COMPONENT -An essential and visible part of the exterior of a building. EXTERNAL ARCHITECTURAL FEATURE - The architectural style and general arrangement of such portion of a building or structure as is designated to be open to view from a public street, place, or way, including the kind, color, and texture of the building material of such portion and the type of windows, doors, lights, attached or ground signs, and other fixtures appurtenant to such portion; not including signs regulated by the Uniform Sign Program. LANDSCAPE/LANDSCAPING - Elements of nature, topography, buildings, and other man-made objects combined in relation to one another. LIGHTING — A complete illumination system consisting of the lamp and all necessary structural, mechanical, electrical, and decorative parts. LOGIC OF DESIGN - Accepted principles and criteria of validity in the solution of the problem of design. 15 MASS—The shape, size, height, and resulting visual dominance of a structure. MECHANICAL EQUIPMENT - Equipment, devices, and accessories, the use of which relates to water supply, drainage, heating, ventilating, air conditioning, and similar purposes. MISCELLANEOUS STRUCTURES - Structures, other than buildings, visible from public ways. Examples include but are not limited to memorials, stagings, antennas, water tanks and towers, trellises, arbors, statues, outdoor art, fountains, fences and walls. PAVING —Concrete, asphalt, or similar fabricated, non-porous material used to cover soil. PLANT MATERIALS - Trees, shrubs, vines, ground covers, grass, perennials, annuals, and bulbs. PROPORTION - Relationship of parts of a building, landscape, structures, or buildings to each other and to the whole. PUBLIC PROPERTY — Property owned by the Village, school, park, or library districts, Vernon or Wheeling Township, Cook or Lake County, the State of Illinois, the federal government or any other separate taxing body. PUBLIC WAY —A thoroughfare for travel or transportation from place to place which is accessible to the public. SCALE - Relationship of the size of parts to one another. SCREENING - Structure or planting which conceals areas from view from public ways the areas. SHRUB -A multi-stemmed woody plant other than a tree. SIGN — Any identification, description, illustration or illuminated device which is visible from any public place or is locate don private property and exposed to the public and which directs attention to a product, service, place, activity, person, institution, business or solicitation, including any permanently installed or situated merchandise or any emblem, painting, banner, pennant, placard or temporary sign designed to advertise, identify or convey information, with the exception of nation flags. SITE—A parcel of land or a lot or a contiguous combination of such land or lots. 16 SITE BREAK - A structural or landscape device to interrupt long vistas and create visual interest in a site development. STREET HARDWARE - Objects, including structures and plantings, located in public ways. Examples include but are not limited to lamp posts, utility poles, traffic lights, traffic signs, benches, bicycle racks, newspaper boxes, litter containers, planting containers, letter boxes and fire hydrants. STREETSCAPE - The scene as may be observed along a public street or way composed of natural and man-made components, including buildings, paving, planting, street hardware, and miscellaneous structures. STRUCTURE —That which is built or constructed, or a portion thereof. SUBSTANTIALLY SIMILAR — Means primarily the same. The changing, rearranging, or altering of an elevation in minor facets, including but not limited to, door and window placement, roof and gable design, or siding material and color, shall not make an elevation dissimilar. UTILITY HARDWARE — Devices, including but not limited to, antennas, poles, cross-arms, transformers and vaults, gas pressure regulating assemblies, hydrants, and buffalo boxes that are used for gas, water, sewer, electrical services, oil, and/or communications to a building or a project. UTILITY SERVICE - Any device, including wire, pipe, and conduit which carries gas, water, sewer, electrical services, oil, and/or communications into or out of a building or development. VILLAGE - The Village of Buffalo Grove, Illinois. 17 Appearance Plan of the Village of Buffalo Grove Village of Buffalo Grove Office of the Village Manager 50 Raupp Boulevard Buffalo Grove, Illinois 60089 Phone: 847-459-2518 Fax: 847-459-7906 Website: http://www.vbg.org µ DISTRIBUTION OF THE DRAFT APPEARANCE PLAN, COMMENTS REQUESTED 21 February 2003 PARK DISTRICT OWNER/DEVELOPER Mr. Michael Rylko Mr. Mark Weir BUFFALO GROVE PARK DISTRICT MILLBROOK PROPERTIES 530 Bernard Drive 485 Half Day Road, Ste. 220 Buffalo Grove, Illinois 60089 Lincolnshire, Illinois 60069 DEVELOPERS ARCHITECTS Mr. Tim Beechick Mr. Dave Olsen HAMILTON PARTNERS THE JENKINS GROUP 1300 Lake Cook Road 300 Park Blvd., Ste. 250 Buffalo Grove, Illinois 60089 Itasca, Illinois 60143 Mr. Dave LeCavalier Mr. Michael Fitzgerald VAN VLISSINGEN & CO. OTIS KOGLIN WILSON ARCHITECTS 1 Overlook Point, Lincolnshire Corp. Cntr. 600 West Jackson, Suite 300 Lincolnshire, Illinois 60069 Chicago, Illinois 60661 PROPERTY OWNERS/MANAGERS LANDSCAPE ARCHITECTS Mr. Ty Stetzenmeyer Mr. Robert A. Lahaie ARTHUR GOLDNER &ASSOCIATES PUGSLEY & LAHAIE, LTD. 707 Skokie Boulevard, Suite 100 24414 North Old McHenry Road Northbrook, Illinois 60062 Lake Zurch, Illinois 60047 Mr. Stuart Lenhoff Mr. Charles A. Stewart HORIZON REALTY SERVICES URBAN FOREST MGMT. INC. 3715 Ventura Drive, Ste. 200 960 Route 22, Suite 207 Arlington Heights, Illinois 60004 Fox River Grove, Illinois 60021 03/14/2003 09:59 8478691461 LAURIE MARSTON AICP PAGE 02 LAURIE S. MARSTON, AICP 2709 GROSS POINT ROAD EVANSTON, ILLINOIS 60201 (847)869-3597 FAX (847) 869.1461 + MOBILE (647)322-3597 Mare 14, 2003 Ms. Ghida S. Neukirch Assistant Village Manager Village of Buffalo Grove 50 Roupp Boulevard Buffalo Grove, IL 60089 Dear Ghida: I have reviewed the thoughtful and constructive letters from John Green, Ty Stetzsnmeyer, Charles Stewart and David Olsen. I briefly discuss their comments below. OVERVIEW Some parts of the Appearance Plan contain objective standards due to legal concerns. Whether it becomes romWcfl*ve will depend on how it is implemented. Other parts of the Appearance Plan are more general to allow creativity. If an applicant fiefs that start has moved from revieMring to redoing their design, or disagrees with the staff s Interpretation of the plan as it applies to their project,they can appeal the oWs decision to the Village Manager, JURISDICTION The Village may wish to discuss Section I C with the Park District and School District so they understand how the Appearance Plan will affect them. SCOPE Section 118 and II C provide that not all projects will go through appearance review, so not every building permit application will be subject to this review. The Village should add language to Section II B to allow the Building Commissioner to determine that a proposed modification to any existing non-residential structure is of such a limited nature to be exempt from appearance review. Section II B should include a period of perhaps seven to ten days for the Building Commissioner to make the determination as to whether review by the Appearance Review Team is required. 03/14/2003 09:59 8478691461 LAURIE MARSTON AICP PAGE 03 2 PROCESS In Section III C. add a statement that the Village Forester will be included on the Appearance Review Team on those projects where such input would be helpful. That may not be necessary for all projects. It is common to require developers to reimburse the municipality for consultant costs that are directly attributable to their project. if the Village plans to do so, state that in Section III C. The process does not have to be costly for the smaller projects because the stag can use the minor review process described in Section III D2a. For many projects, presentation by the applicant to the Appearance Review Team will not be necessary, language could be added to Section III 132a requiring the ART to meet with the applicant bebre formally denying a project. Section III D addresses the concern about the review process becoming too lengthy_ Section III D 2b.vii avoids the problem of providing detailed drawings too early in the process. EVALUATION While much of this article applies to buildings, some of the Items in Section IV A also apply to signs and landscaping. The point about architectural detailing is well taken (Section IV B). The use of an architect will help the staff evaluate which projects lack detail due to the architectural concept which results in a quality design and which projects lack detail simply to save the developer money or time. CRITERIA- DESIGN Color is often an integral part of a corporate identity. While sometimes companies are willing to modify their standard color scheme for a particular site, the staff will have to decide when they wish to restrict bright colors, per Section V B11, and document their reasons for doing so. Section V 813 should require screening of mechanical equipment so that it is not viable from adjacent pubic ways. Mechanical equipment that is screened from adjacent public ways might still be vW*from non-adjacent public ways due to topography, ramps or bridges but from that distance the impact is minimal. The language concerning variety of form and detail in Section V B17 mixes "may" and "ehair. The Village should use"may"to allow for creativity_ For the smaller infill subdivisions, language could be added to Section V B IS to prohibit the repetition of the same front elevation more often than every third house rather than every fourth house. 03/14/2003 09:59 8478691461 LAURIE MARSTON AICP PAGE 04 3 CRITERIA-MATERIALS Section V C "encourages" the use of certain materials and is not restrictive, except for the gmitation on the amount of EIFS in Section V C 2. CRITERIA-LANDSCAPE Landscape buffers are disused in Sections V A3, V A6 and V 816. The Villagge Forester should advise the Appearance Review Team on species selection. Water treatments are mentioned in Section V 01. The maintenance of the landscaping is very important and is covered in the Municipal Code. The Appearance Plan should reference that section. The preservation of trees on private property during development and reconstruction is addressed in the Municipal Code. Some communities also educate the public about the contribution of trees in reducing soil erosion, conserving energy and increasing property values. CRITERIA—SIGNS The intent of landscape screening is to block the view of cars from the street, not block the view of signs, which are insbdbd higher than the cars. When located and spaced properly, the trues will not obscure the signs. Section V DS should be clarified that shrubs are acceptable everywhere, except in location where they will obscure drivers'vision. Irfcorporating signege into the architectural concept win not camouflage it. The sign can relate to the building for the whole effect to be more visually appealing without the sign becoming invisible. However, Section V E1 should state that staff shall consider the volume and speed of tragic on the adjoining street as well as the distance of the sign from the street as those fedora will affect readability of the sign, The Sign Ordinance regulates signs and some shopping centers have other regulations. The Appearance Review Team will consider those standards when reviewing the appearance of propaeed signs. CRITERIA-LIGHTING The Zoning Ordinance regulates Illumination at the lot fines in the B-5 and Industrial district. The Village should reference that requirement in the Appearance Plan and consider extending the requirement to the other zoning districts as well. I will attend the March 19 meeting and will be happy to discuss my comments with the Plan Commission. Sin rely, Laurie 8. Marston,AICP Board Agenda Item Submittal xII-D Requested By: Jane L Olson Entered By: Jane L Olson Agenda Item Title: Ordinance No.2003- An Ordinance Amending Chapter 5.20, Class B Liquor Controls, North Garden Restaurant Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 04/11/2003 04/21/2003 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. North Garden Restaurant, 1333 Dundee Road has gone out of business. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files N_Garden.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: i i i i ORDINANCE NO. 2003- AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. Subsection B. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows: A. Class B. Licensee and d/b/a Address 1. New Golden Dragon Restaurant Inc. of 742 Buffalo Grove Road Buffalo Grove d/b/a New Golden Dragon 2. Jing, Jing, Inc. d/b/a Yen-Yen Restaurant 360 Half Day Road 3. Buffalo Restaurant &Ice Cream Parlor 1180 Lake-Cook Road 4. Tragon, Inc. (subject to special conditions) 1400 East Lake-Cook Road 5. Kamon Restaurant 129 N. Arlington Heights Rd. 6. Best In Town, Inc. 270 North Mc Henry Road d/b/a Giordano's of Buffalo Grove 7. Spirit Caf6, Inc. d/b/a Versailles Restaurant 131 Dundee Road 8. Taste of Tokyo, Inc. 159 McHenry Road 9. Mongolian Restaurant, Inc. 1034 Weiland Road Section 2. A. Ordinance No. 2000-24 reserving a Class B license for North Garden Chinese Restaurant, 1333 Dundee Road is hereby rescinded. Section 3.This Ordinance shall be in full force and in effect from and after its passage and approval. AYES: ABSENT: PASSED: APPROVED: Village President ATTEST: Village Clerk