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2003-11-17 - Village Board Regular Meeting - Agenda Packet VILLAGE OF VILLAGE OF sAuffalo BUFFALO GROVE Grove Fifty Raupp Blvd. Buffalo Grove,IL 60089-2100 Phone 847-459-2500 Meeting of the Village of Buffalo Grove Board of Trustees Fax 847-459-0332 Regular Meeting November 17, 2003 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes A. Minutes of the November 3, 2003 Regular Village Board Meeting V. Approval of Warrant Approval of Warrant #993 VI. Village President Report VII. Reports from the Trustees VIII. Village Manager's Report A. Monthly Manager's Report - October 2003 B. Presentation: FY 2003-2004 Six-Month Budget Performance Report (Trustee Johnson) C. The Northern Illinois Police Crime Laboratory Proposed New Lab Facility IX. Special Business A. Presentation on Agenda: Thanksgiving Traffic Safety Presentation (Trustee Johnson) X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. Xl. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other Regular Agenda items. (Attached). XII. Ordinances and Resolutions A. Ordinance 2003- : Approving rezoning to the R-4A District and approval of a Preliminary Plan, Niminski property, 936 Betty Drive. (Trustee Trilling) B. Ordinance 2003 - : Approving an amendment to the special use in the R-1 District concerning Twin Creeks Park, 401 Aptakisic Road (Trustee Berman) XIII. Old Business XIV. New Business A. Plan Commission Referral: Preliminary Plan for a proposed Bank of America facility in the B-2 District, 55 Lake Cook Road (Trustee Trilling) B. Acceptance of FY 2002-2003 Comprehensive Annual Financial Report for the year-ended April 30, 2003 (Trustee Johnson) C. Mailbox Standards Report (Trustee Braiman) XV. Executive Session A. Litigation (Trustee Trilling) B. Litigation XVI. Adjournment: Approximately 10:30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda November 17, 2003 7:30 PM Xl. Ordinances and Resolutions A. Ordinance 2003 - : An Ordinance Ammending Chapter 8.16, Mobile Food Vendors, of the Village of Buffalo Grove Municipal Code (Trustee Glover) RECOMMENDATION: Approve by motion. SUMMARY: The purpose of these changes is to clear up some definitions and language within the ordinance and to provide for the issuance of permits for the operators of the vehicles themselves. B. Ordinance 2003- An ordinance granting a variation to Sign Code, Section 14.20.030, pertaining to Business Districts; and Section 14.20.070, pertaining to Ground Signs; for the purpose of installing a ground sign that would be located less than two hundred fifty feet from an existing ground sign on the same side of the street for 1st Equity Bank, 1330 W. Dundee Road (Trustee Braiman) RECOMMENDATION: Approve by motion. SUMMARY: New Business None Old Business C. Resolution 2003- : A Resolution Approving A Revised Intergovernmental Agreement with Wheeling Township Concerning the Dunlo Highlands Storm Sewer (Trustee Trilling) RECOMMENDATION: Approve by motion. SUMMARY: Agreement between Wheeling Township and the Village covering their construction of the Dunlo Highlands storm sewer, to be owned & maintained by the Village. '" `E F Village Board Meeting Agenda Item XV-A Monday,November 17,2003 Executive Session Item - Collective Agenda Section: Bargaining Order In Section: A Type of Item: Executive Session Department: OVM Requested By: William H Brimm Prepared By: Phillip W Versten Trustee Liaison: Trustee Trilling Additional Documentation: Other Agenda Items: Overview Litigation Item VILLAGE 01 Village Board Meeting Agenda Item XV-B larf�0 g g g `"" Monday,November 17,2003 Executive Session Item -Litigation Agenda Section: Order In Section: B Type of Item: Executive Session Department: OVM Requested By: William H Brimm Prepared By: Phillip W Versten Trustee Liaison: None Additional Documentation: Other Agenda Items: Overview Litigation Item. Meeting of the Village of Buffalo Grove Board of Trustees Regular Meeting November 17, 2003 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes V. Approval of Warrant VI. Village President Report VII. Reports from the Trustees Vill. Village Manager's Report IX. Special Business X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. Consent Agenda None XII. Ordinances and Resolutions XIII. Old Business XIV. New Business XV. Executive Session XVI. Adjournment: Approximately 10.30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10.30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10.30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda November 17, 2003 7:30 PM XI. Ordinances and Resolutions None New Business None Old Business None DRAFT COPY 11422 11/03/03 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,NOVEMBER 3,2003 CALL TO ORDER President Hartstein called the meeting to order at 7:33 P.M.Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Johnson,and Trilling.Trustee Kahn was absent. Also present were: William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Assistant Village Manager/Finance Director; Scott Anderson,Assistant Finance Director;Art Malinowski,Human Resources Director; Gregory Boysen,Director of Public Works;Ray Rigsby, Superintendent of Public Works;Rick Kuhl, Forestry Supervisor,Public Works ;Robert Pfeil,Village Planner;Fire Chief Sashko; and Joseph Tenerelli,Village Treasurer.. APPROVAL OF MINUTES Moved by Glover,seconded by Johnson,to approve the minutes of the October 20,2003 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 -Kahn Motion declared carried. WARRANT#992 Mr.Tenerelli read Warrant#992. Moved by Braiman,seconded by Glover,to approve Warrant#992 in the amount of$1,523,950.58,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 -Kahn Motion declared carried. ESDA APPOINTMENTS President Hartstein appointed Roger Remblake and Bruce Diamond to the Buffalo Grove Emergency Services Disaster Agency. Moved by Glover,seconded by Berman to concur with President Hartstein's appointments. Upon voice vote,the motion was unanimously declared carried. President Hartstein congratulated that thanked both gentlemen for their dedication to serve on this Commission. PROCLAMATION President Hartstein noted a Proclamation declaring November 15,2003 as America Recycles Day in Buffalo Grove, and encouraged residents and businesses to rededicate their commitment to recycling and purchasing products made of recycled materials. DRAFT COPY 11423 11/03/03 BUFFALO GROVE BUSINESSES President Hartstein noted that Chicago Indoor Racing opened this past week,and urged licensed drivers over 18 years of age patronize this unique facility. President Hartstein also congratulated Grand Prix Auto Wash on their recognition by North Shore Magazine as being the best car wash in the North Shore area. PUBLIC SAFETY Trustee Johnson highlighted two awards received by the Buffalo Grove Police Department. The first award is the Webber Seavey Award for Buffalo Grove School Safety Advisory Task Force,which Trustee Johnson presented to Corporal Heiderscheidt of the Buffalo Grove Police Department,and Charlie Cohen,Chairman of the Task Force. Trustee Johnson also reported that the Buffalo Grove Police Department was chosen as the I"place winner in the country for departments in its size category of 51-100 officers in the 2002 National Chiefs Challenge on the basis of policies,training,public information/education,enforcement activity and effectiveness in the areas of occupant protection/safety belt use,drunk and drugged drivers and speed control. Further details of these awards may be found in the Village Board Meeting Agenda Item Overview prepared by Mr. Versten. Trustee Johnson noted that the Village of Buffalo Grove had received the Purple Ribbon Community Award from A Safe Place and the Lake County Crises Centers for demonstrating that the community has no tolerance for the crime of domestic violence. Trustee Johnson reported that Fire Chief Sashko has been named to the Lake County Board of Health. TRUTH IN TAXATION LEVY Mr.Balling introduced the Truth-In-Taxation Act,2003 Tax Levy Determination Notice and presented a brief explanation. Mr.Brimm presented a report on the Truth in Taxation Act sunnnarizing the components of the act,details of which are contained in his memo to Mr.Balling of October 22,2003. In answer to a question from Trustee Berman,Mr.Brimm confirmed that this does not necessarily translate to an increase in the amount of taxes,but the full tax levy and the abatement cycle will occur in December. Moved by Johnson,seconded by Berman,to accept the report presented by Mr.Brimm and set the Public Hearing for December 1,2003. Upon voice vote,the motion was declared carried. CIP STATUS UPDATE Mr.Anderson presented status sunnnaries for CIP projects incorporated in the FY 2003-2004 portion of the current Capital Improvement Plan,details of which are contained in his memo to Mr.Balling of October 23,2003. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience on any item not listed on the agenda;there were no such requests. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;it was requested that Items XL,C. and D.be removed from the DRAFT COPY Consent Agenda for full discussion.The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. 11424 11/03/03 Moved by Johnson,seconded by Berman to approve the Consent Agenda. RESOLUTION No.2003-41—Federal Proposal Motion to approve Resolution No.2003-41,encouraging support by the U.S.House of Representatives Transportation and Infrastructure Committee's federal transportation funding proposal. RESOLUTION No.2003-42—Personnel Rules Motion to approve Resolution No.2003-42,adopting the amendments to the Village of Buffalo Grove personnel rules as they pertain to the Alcohol and Drug Testing Policy for commercial drivers license employees. COURTESY III—Initial Acceptance&Approval Motion to approve the Certificate of Initial Acceptance&Approval for Courtesy III. TOWN CENTER FY02-03 TIF REPORT Motion to accept the Town Center FY02-03 Tax Increment Financing Area Annual Report. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. DEERFIELD PARKWAY Mr.Balling reviewed the design engineering agreement for Deerfield Parkway,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Boysen. Moved by Johnson,seconded by Berman,to pass Resolution 42003-43,approving the Design Engineering Services Agreement for the Deerfield Parkway(Illinois Route 83 to Weiland Road) Street Improvement,and waiving bids. Board discussion followed on the request to waive bids,with staff explaining the reasons for the waiver of bids,and the Board noting an uncomfortable level with waiving bids on a project of this size,yet expressing confidence in Civiltech Engineering. Trustees Johnson and Berman withdrew the motion to pass Resolution 42003-43 Moved by Johnson,seconded by Berman,to defer action on this issue until the December 1,2003 Regular Meeting, and directing staff to investigate other engineering proposals for the work. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. RESOLUTION#2003-43—APTAKISIC ROAD Moved by Berman,seconded by Johnson,to pass Resolution 42003-43,approving an agreement between the County of Lake and the Village of Buffalo Grove for the Aptakisic Road(Buffalo Grove Road to the signalized Commercial Drive West of Milwaukee Avenue)traffic signal. Mr.Balling summarized this issue,details of which are contained in his memo to the Board of October 30,2003. DRAFT COPY 11425 11/03/03 Delmer Powell,Jr.,representing the Lake County Department of Transportation,commented on transportation needs throughout the County,the partnership between the County and the Village of Buffalo Grove,and the importance and need for this particular project. Mr.Raysa reviewed the obligations of the Village with regard to the agreement in place and the new agreement. The Board emphasized that they appreciated having a representative from the County attend this meeting,but also emphasized that there are many transportation concerns in Buffalo Grove that need to be addressed not only by the County Board,but also by the County staff. Upon roll call,Trustees voted as follows on the motion: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. INSIGNIA HOMES Lawrence Freedman,representing Insignia Homes,made a presentation to the Board,outlining the changes that they have made to the plan since it was last before the Board,details of which may be found in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. Mr.Freedman referred to an aerial photo during his presentation. Trustee Glover stated that the plan has opened up a lot;there is more green space;the off-street parking has been opened up;the sidewalk on both sides of the street is a definite improvement; she believes this is a good transition piece; she will support sending this plan to the Plan Commission. Trustee Johnson stated that he believes that this is in keeping with the general development plan in the surrounding neighborhood,however,he is still concerned that the overall housing stock in the Village is leaning a little too much toward multi-family. If this plan does get referred,Trustee Johnson wants to be sure that there is one-on-one connection with every applicable school district and that extensive traffic studies are done with regard to the burden put on surrounding streets. Trustee Trilling believes this is a much-improved plan;he asked that they look at the direction of building 46,which appears to be subject to headlights shining in windows the way it is currently facing. Moved by Trilling,seconded by Glover,to refer proposed townhomes by Insignia Homes,east side of Prairie road across from Chestnut Terrace,annexation and approval of a Residential Planned Unit Development(P.U.D.)to the Plan Commission for review. Trustee Braiman appreciates the reduction in density,however,he still does have a concern with the overstock of multi-family housing in the Village,and he will be voting against the referral. Trustee Berman stated that he believes the plan is much improved;he believes it is within the realm of reason. Trustee Berman will vote to refer,but he cautioned that the petitioner still bears a significant burden to prove that this development would add value to the community,that the housing stock mix is appropriate,and that it does not present a burden to the schools or the traffic system. AYES: 4—Glover,Berman,Johnson,Trilling NAYS: 1 —Braiman ABSENT: 1 —Kahn Motion declared carried. DRAFT COPY 11426 11/03/003 PUMP IT UP Lon Gitler,petitioner,made a presentation to the Board concerning the proposed Pump It Up facility that he would like to open at 1322-1362 Barclay Boulevard. Mr. Gitler included a history of the franchise in his presentation,and details of the proposal are contained in his letter to Mr.Pfeil of October 20,2003. Trustee Johnson noted that it sounds like a great idea and made a motion to refer the proposed Pump It Up facility, 1322 Barclay Boulevard, Special Use in the Industrial District to the Plan Commission for review,subject to the filing of the application;Trustee Berman seconded the motion. Mr. Gitler answered several questions from the Board regarding safety procedures and parking issues. Upon roll call,Trustees voted as follows on the motion: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. TURNBERRY CONDOMINIUMS Mr.Balling reviewed this issue dealing with the alternatives for providing secondary access for the Turnberry Condominiums,details of which are contained in his memo to the Board of October 30,2003. Moved by Johnson,seconded by Braiman,to approve staff recommendation for the Tumberry Condominiums, 105/125 Buffalo Grove Road,modification of Preliminary Plan concerning secondary access. Upon roll call, Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. EXCELLENCE IN STORAGE Mr.Balling noted that this is the 15"'consecutive year that the Village of Buffalo Grove Public Works Department has received the Excellence in Storage Award presented by the National Salt Institute. SNOW AND ICE CONTROL PROGRAM Mr.Kuhl reviewed the 2003-2004 Snow and Ice Control Program for the Village. Mr.Kuhl then answered questions from the Board regarding the program,and pointed out which roads are maintained by entities other than the Village of Buffalo Grove. Moved by Johnson,seconded by Berman,to accept the Snow and Ice Control Program as presented. Upon voice vote,the motion was unanimously declared carried. EMPLOYEE BENEFITS Mr.Brimm reviewed the recommendation on retaining Wright Benefits Strategies,Inc.to provide health insurance consulting services,details of which are contained in Mr.Brimm's memo to him of October 30,2003. DRAFT COPY Moved by Johnson,seconded by Braiman,to retain Wright Benefits Strategies,Inc.,Lake Bluff,Illinois,to provide health,dental and life insurance benefits consulting,pursuant to the proposal presented tonight,for a sum not to exceed$30,000.00. Upon roll call,Trustees voted as follows: 11427 11/03/03 AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. CITIBANK FSB/DUNLO HIGHLANDS &RESOLUTION NO.2003-34 Mr.Balling explained this issue,and asked that these agreements be passed subject to final discussions with Wheeling Township. Moved by Johnson,seconded by Braiman,to approve both the Easement Agreement provided by Citibank FSB for improvement of Dunlo Highlands storm sewer,and Resolution#2003-44,approving an Intergovernmental Agreement with Wheeling Township concerning the Dunlo Highlands storm sewer,with the understanding that staff has to work out final details with the Wheeling Township Highway Department. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. EXECUTIVE MEETING Moved by Johnson,seconded by Trilling,to move to Executive Meeting to discuss Collective Bargaining. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. The Board moved to Executive Meeting from 9:34 P.M.until 10:06 P.M. ADJOURNMENT Moved by Johnson,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:06 P.M. Janet M. Sirabian,Village Clerk APPROVED BY ME THIS DAY OF ,2002 Village President VILLAGE OF BUFFALO GROVE WARRANT 0993 17--Nov-03 Corporate Fund: Reimbursement 87,765.29 Unemployment Insurance 0.00 Revenue Reimbursements 195,416.24 Legislative 3,860.56 Office of Village Manager 6,663.66 Planning 0.00 Management Information Systems 3,494.33 Legal 27,685.18 Finance&General Services 20,335.28 Fire Services 88,274.95 Police Services 147,377.41 Building&Zoning 13,633.28 Engineering Services 6,414.30 Building&Grounds 14,514.72 Street&Bridge Operations 12,266.52 Street&Bridge Administration 4,698.46 Forestry 10,754.22 Central Garage 19,231.33 ESDA 134.00 Transfer/Non Operating 128,805.43 Total 791,325.16 IMRF: Employee Contributions 0•00 Employer Contributions 0.00 Total 0.00 Parking Lot Fund: 5,275.10 Motor Fuel Tax Fund: 0.00 Capital Projects-Facilities: 0•00 Capital Projects-Streets: 0.00 Contractual Street Maintenance Debt Service Fund: 0.00 Bond.&Interest Fund#1: 888,168.75 Bond&Interest Fund#2: 297,987.51 Bond&Interest Fund#3: 428,776.25 Facilities Development Debt Service: 0.00 Police Pension Fund: 0.00 Fire Pension Fund: 1,715.46 R.H.S. 0.00 Water Fund: Reimbursements 0.00 Revenue Reimbursements 2,787.00 Water Operations 474,401.74 Sewer Operations 2,245.73 Total 479,434.47 Buffalo Grove Golf Fund: Reimbursements 0.00 Expenses 120,373.43 Total 120,373.43 Arboretum Golf Fund: Reimbursements 0•00 Expenses 23,844.00 Total 23,844.00 MIS Replacement Fund 0.00 Refuse Service Fund: 83,018.51 PAYROLL PERIOD ENDING 11/02/03 680,924.51 PAYROLL PERIOD ENDING 10/05/03 TOTAL WARRANT#993 3,800 843.15 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President 11/02(03 Adj Bonus(Nov) Balance Net Earnings 373,883.25 35,205.51 409,088.76 Federal W/H PENMO 945 0•00 Federal W/H BW 941 67,884.50 7,248.08 75,132.58 Federal W/H MO 941 0.00 Credit Union 23,486.31 23,486.31 State W/H 14,329.06 1,341.13 15,670.19 State W/H Wisc 523.70 523.70 United Way 183.50 183.50 AFLAC 13.30 13.30 Police Pension 16,905.32 277.48 17,182.80 Fire Pension 12,232.83 585.47 12,818.30 Flex Savings 2,127.22 2,127.22 Dependent Care 411.30 411.30 Retiree Health Sav 1,186.63 1,186.63 ICMA Employee 25,021.63 25,021.63 ICMA Employer 1,829.27 1,829.27 PPO Premium Deduct 8,778.59 8,778.59 IPBC/Retirees 0-00 FICA 14,622.95 2,469.88 17,092.83 34,185.66 FOP 85.00 85.00 Medicare 7,089.66 675.15 7,764.81 15,529.62 49,715.28 Fire Dues 1,272.00 1,272.00 Life Insurance 0.00 PC Purchase 1,206.36 1,206.36 Gamishments 4,245.09 4,245.09 Suspension 0•00 General Fund Fire 240.00 240•00 Sub-total 577,557.47 0.00 47,802.70 625,360.17 650,217.81 IMRF-Supplement 141.30 141.30 IMRF-Employee 0.00 10,930.04 1,758.51 12,688.55 IMRF-Employer 0.00 15,399.32 2,477.53 17,876.86 Gross Payroll 604,028.13 0.00 52,038.74 6W,066.87 680,924.51 Bank Transfer Equals total of Payd Dist by Org ;ee Pay Adjustment Register, Current Employer Expense Payroll Gross 680,924.51 Bank Sheets should always=this# Water/Sewer 35,836.10 Police Pension Fire Pension BG Golf 20,269.21 Arb Goff 19,155.00 Difference between Pyrl Gross 605,664.20 Total Other Funds 75,260.31 less water/golf/pension Date: 11/13/03 10:03 Village of Buffalo Grove Page: 1 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000010 DEPT NO. 000010 CORPORATE FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 COURTESY CORPORATION 4/24/03 065840 224 DEP DIA/SAN SEWER 11,000.00 183320 065948 224 DEP DIA 1,000.00 183307 065867 224 DEP DIA 1,000.00 *TOTAL VENDOR -> ONE-TIME VENDORS 13,000.00 * 422850 I.P.B.C. DEC 2003 065990 221 GRP MED & LIFE 7,007.42 DEC 2003 065990 221 GRP MED & LIFE 7,916.66 *TOTAL VENDOR I.P.B.C. 14,924.08 * 735300 RAYSA & ZIMMERMAN MULTIPLE 065954 224 DEP DIA/ATTNY FEE 345.00 MULTIPLE 065954 224 DEP DIA/ATTNY FEE 427.50 *TOTAL VENDOR RAYSA & ZIMMERMAN 772.50 * 902750 VILLAGE OF BUFFALO GROVE 10/02/03 066070 136 PERS PROP REP TAX 5,421.93 10/10/03 066055 136 PERS PROP REP TAX 6,456.09 10/31/03 066060 136 PERS PROP REP TAX 948.87 10/12/03 066065 136 PERS PROP REP TAX 1,158.41 10/24/03 066050 136 PERS PROP REP TAX 290.69 *TOTAL VENDOR VILLAGE OF BUFFALO 14,275.99 903010 VILLAGE OF BUFFALO GROVE OCT 03 066041 127 INT INV POOL 1,463.06 *TOTAL VENDOR VILLAGE OF BUFFALO 1,463.06 * 903040 VILLAGE OF BUFFALO GROVE OCT 03 066039 124 INT INV POOL 1,828.83 *TOTAL VENDOR VILLAGE OF BUFFALO 1,828.83 * 903080 VILLAGE OF BUFFALO GROVE 10/10/03 066051 126 PERS PROP REP TAX 901.53 10/12/03 066061 126 PERS PROP REP TAX 161.76 10/02/03 066066 126 PERS PROP REP TAX 757.12 10/24/03 066046 126 PERS PROP REP TAX 40.59 OCT 03 066040 126 INT INV POOL 10.25 10/31/03 066056 126 PERS PROP REP TAX 132.50 *TOTAL VENDOR VILLAGE OF BUFFALO 2,003.75 903130 VBG-FAC DEV DEBT SERV FND 10/31/03 066057 128 PERS PROP REP TAX 286.37 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 2 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000010 DEPT NO. 000010 CORPORATE FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 10/24/03 066047 128 PERE PROP REP TAX 437.34 *TOTAL VENDOR VBG-FAC DEV DEBT SE 723.71 903130 VBG-FAC DEV DEBT SERV FND 10/24/03 066047 128 PERE PROP REP TAX 225.22 10/12/03 066062 128 PERS PROP REP TAX 349.61 10/12/03 066062 128 PERS PROP REP TAX 1,742.83 1.0/12/03 066062 128 PERS PROP REP TAX 897.51 10/10/03 066052 128 PERS PROP REP TAX 1,948.46 10/10/03 066052 128 PERS PROP REP TAX 9,713.22 10/10/03 066052 128 PERS PROP REP TAX 5, 002.02 10/31/03 066057 128 PERS PROP REP TAX 1,427.58 10/02/03 066067 128 PERS PROP REP TAX 1,636.35 OCT 03 066042 128 INT INV POOL 173.37 10/02/03 066067 128 PERS PROP REP TAX 8,157.31 16/24/03 066047 128 PERE PROP REP TAX 87.73 10/31/03 066057 128 PERS PROP REP TAX 735.16 10/02/03 066067 128 PERS PROP REP TAX 4,200.77 *TOTAL VENDOR VBG-FAC DEV DEBT SE 36,297.14 903160 VILLAGE OF BUFFALO GROVE OCT 03 066045 134 INT INV POOL 179.23 *TOTAL VENDOR VILLAGE OF BUFFALO 179.23 903280 VILLAGE OF BUFFALO GROVE OCT 03 066043 132 INT INV POOL 321.87 *TOTAL VENDOR VILLAGE OF BUFFALO 321.87 * 903340 VILLAGE OF BUFFALO GROVE OCT 03 066044 133 INT INV POOL 1,975.13 *TOTAL VENDOR VILLAGE OF BUFFALO 1, 975.13 * **TOTAL CORPORATE FUND 87,765.29 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 3 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000010 DEPT NO. 000210 CORPORATE REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 48410 ANDRES MEDICAL BILLING 15569 065965 1259 3742.24 3,742.24 *TOTAL VENDOR ANDRES MEDICAL BILL 3,742.24 * 99998 M. GLAZER 14000 065982 1081 PASS REGIST 20.00 *TOTAL VENDOR -> ONE-TIME VENDORS 20.00 * 364410 EDWARD HINES LUMBER CO AUGUST 200 065933 1073 HOME RULE TAX/ST 63,884.40 AUGUST 200 065933 1053 HOME RULE TAX/ST 127,769.60 *TOTAL VENDOR EDWARD HINES LUMBER 191,654.00 **TOTAL CORPORATE REVENUE 195,416.24 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 4 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000010 DEPT NO. 000401 LEGISLATIVE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36570 AMERICAN CHARGE SERVICE 10/20/03 065915 4942 SR CIT TAXI 30.00 *TOTAL VENDOR AMERICAN CHARGE SER 30.00 * 89000 JAMES J BENES & ASSOC INC 9/26-10/25 066077 3716 PLAN COMM 387.44 *TOTAL VENDOR JAMES J BENES & ASS 387.44 * 468007 JORDAN INDUSTRIAL SUPP 52589 066026 3713 BG DAYS COMM 128.76 *TOTAL VENDOR JORDAN INDUSTRIAL S 128.76 482892 KARNES MUSIC 394386 065898 3722 BG SYMP BAND 81.72 MULTIPLE 065849 3722 BG SYMP BAND 556.86 MULTIPLE 065849 3722 BG SYMP BAND 11.03 *TOTAL VENDOR KARNES MUSIC 649.61 737243 CAM REIZNER 11/3/03 066030 3722 BG SYMP BAND 67.98 *TOTAL VENDOR CAM REIZNER 67.98 881070 UNIQUE VIDEO PRODUCTIONS 3958 065866 4941 CABLE TV PROG 794.00 3961 065959 4941 CABLE TV PROG 794.00 *TOTAL VENDOR UNIQUE VIDEO PRODUC 1,588.00 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 066038 3211 EMP CONT PENS/TEL 1.89 *TOTAL VENDOR VILLAGE OF BUFFALO 1.89 903230 VBG VIL MGRS OFFICE 11/12/03 066074 3722 MISC EXP 7.59 11/12/03 066074 3722 MISC EXP 7.22 11/12/03 066074 3215 MISC EXP 40.07 *TOTAL VENDOR VBG VIL MGRS OFFICE 54.88 917057 ALLISON A. WALIS 11/7/03 066034 3722 BG SYMP BAND 56.42 *TOTAL VENDOR ALLISON A. WALIS 56.42 927120 DAN WEINBERGER 11/7/03 066035 3722 BG SYMP BAND 370.35 *TOTAL VENDOR DAN WEINBERGER 370.35 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 5 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000010 DEPT NO. 000401 LEGISLATIVE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 929501 BARB WEISS 11/7/03 066036 3722 BG SYMP BAND 252.50 *TOTAL VENDOR BARB WEISS 252.50 933660 WHITE WAY SIGN & MAINT 208840 065871 4935 ALL OTHER EXP 272.73 *TOTAL VENDOR WHITE WAY SIGN & MA 272.73 **TOTAL LEGISLATIVE 2,984.55 876.01 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 6 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000010 DEPT NO. 000405 OFC VLG MANAGER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 10550 AIM BUSINESS PRINTERS 6586 065964 3240 OFFICE SUPP 35.00 *TOTAL VENDOR AIM BUSINESS PRINTE 35.00 * 36835 AMERICAN PLANNING ASSOC 12936 1/04 066075 3218 SUB/PUB 1,025.00 *TOTAL VENDOR AMERICAN PLANNING A 1,025.00 * 114740 BUFFALO GROVE 11/04/03 065877 3215 REC COMM AFF 51.00 *TOTAL VENDOR BUFFALO GROVE 51.00 * 155034 CORPORATE EXPRESS MULTIPLE 065975 3240 OFF SUPP 95.62 *TOTAL VENDOR CORPORATE EXPRESS 95.62 * 422850 I.P.B.C. DEC 2003 065990 3111 GRP MED & LIFE 176.27- DEC 2003 065990 3111 GRP MED & LIFE 4,503.03 *TOTAL VENDOR I.P.B.C. 4,326.76 * 512745 LAKE CO PARTNERS 11/03/03 066028 3112 PRO TRNG 150.00 *TOTAL VENDOR LAKE CO PARTNERS 150.00 687707 PADDOCK PUBLICATIONS 341429 12/ 065858 3218 SUB/PUB 36.00 *TOTAL VENDOR PADDOCK PUBLICATION 36.00 * 708510 PIONEER-PRESS 310011134 065860 3011 SALARIES FULL TIM 253.00 *TOTAL VENDOR PIONEER-PRESS 253.00 * 779901 SECY OF STATE 11/6/03 065956 4935 ALL OTHER EXP 140.00 *TOTAL VENDOR SECY OF STATE 140.00 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 066038 3211 EMP CONT PENS/TEL 531.79 *TOTAL VENDOR VILLAGE OF BUFFALO 531.79 * 903230 VBG VIL MGRS OFFICE 11/12/03 066074 3215 MISC EXP 4.86 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 7 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000010 DEPT NO. 000405 OFC VLG MANAGER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 11/12/03 066074 3215 MISC EXP 14.63 *TOTAL VENDOR VBG VIL MGRS OFFICE 19.49 **TOTAL OFC VLG MANAGER 6, 513.66 150.00 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 8 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000010 DEPT NO. 000407 MIS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 204846 EMERGENCY MGMT CONF YR 2003 065892 3112 PRO TRNG 110.00 *TOTAL VENDOR EMERGENCY MGMT CONF 110.00 * 422850 I.P.B.C. DEC 2003 065990 3111 GRP MED & LIFE 3,227.08 DEC 2003 065990 3111 GRP MED & LIFE 78.01- *TOTAL VENDOR I.P.B.C. 3,149.07 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 066038 3211 EMP CONT PENS/TEL 235.26 *TOTAL VENDOR VILLAGE OF BUFFALO 235.26 * **TOTAL MIS 3,494.33 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 9 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000010 DEPT NO. 000408 LEGAL SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 154490 COOK COUNTY RECORDER 11/12/03 066025 3614 RECORD FEES 36.50 *TOTAL VENDOR COOK COUNTY RECORDE 36.50 200412 DYNAMEX 158452 066082 3617 MESSENGER FEES 22.37 *TOTAL VENDOR DYNAMEX 22.37 * 687700 PADDOCK PUBLICATIONS,INC. MULTIPLE 066006 3615 LEGAL NOTICES 110.70 MULTIPLE 066006 3615 LEGAL NOTICES 130.03 *TOTAL VENDOR PADDOCK PUBLICATION 240.73 * 735200 WILLIAM RAYSA NOV 03 065862 3611 RETAINER FEE 4,137.58 *TOTAL VENDOR WILLIAM RAYSA 4,137.58 * 735300 RAYSA & ZIMMERMAN MULTIPLE 065954 3613 DEP DIA/ATTNY FEE 17,869.00 MULTIPLE 065954 3619 DEP DIA/ATTNY FEE 754.00 *TOTAL VENDOR RAYSA & ZIMMERMAN 18,623.00 * 770000 RONALD SANDLER & ASSOC. OCT 03 066092 3612 PROSC FEES 4,625.00 *TOTAL VENDOR RONALD SANDLER & AS 4,625.00 * **TOTAL LEGAL SERVICES 27,648.68 36.50 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 10 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 10550 AIM BUSINESS PRINTERS 6586 065964 3240 OFFICE SUPP 666.50 *TOTAL VENDOR AIM BUSINESS PRINTE 666.50 * 58181 AT&T 8889 OCT 065969 3211 TELEPHONE 22.28 *TOTAL VENDOR AT&T 22.28 * 82255 BARN OF BARRINGTON 11/17/03 066021 3137 EMP RECOG 200.00 *TOTAL VENDOR BARN OF BARRINGTON 200.00 114850 BUFFALO GROVE POSTMASTER 11/7/03 066024 3212 POSTAGE 2,200.00 *TOTAL VENDOR BUFFALO GROVE POSTM 2,200.00 155034 CORPORATE EXPRESS MULTIPLE 065975 3240 OFF SUPP 117.00 MULTIPLE 065975 3240 OFF SUPP 22.75 *TOTAL VENDOR CORPORATE EXPRESS 139.75 * 163110 CULLIGAN WATER-WHEELING MULTIPLE 065976 4935 MISC EXP 7.10 *TOTAL VENDOR CULLIGAN WATER-WHEE 7.10 * 204827 ELITE OFF PROD 283980 065977 3240 OFF SUPP 254.50 *TOTAL VENDOR ELITE OFF PROD 254.50 * 374510 HR SIMPLIFIED 13335 065984 3111 GRP MED & LIFE 25.00 *TOTAL VENDOR HR SIMPLIFIED 25.00 * 417935 IL NOTARY EXPRESS YEAR 2004 065986 3240 OFF SUPP 49.99 YEAR 2004 065986 3240 OFF SUPP 49.99 *TOTAL VENDOR IL NOTARY EXPRESS 99.98 * 422105 INFOTRACK MULTIPLE 065896 3714 FIRE & POLICE DEP 45.00 *TOTAL VENDOR INFOTRACK 45.00 * 422850 I.P.B.C. Date: 11/13/03 10:03 Village of Buffalo Grove Page: 11 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED DEC 2003 065990 3111 GRP MED & LIFE 394.46- *TOTAL VENDOR I.P.B.C. 394.46-* 422850 I.P.B.C. DEC 2003 065990 3111 GRP MED & LIFE 9,093.85 *TOTAL VENDOR I.P.B.C. 9,093.85 * 512962 LANER, MUCHIN, DOMBROW, 227318 065851 3618 SPEC COUNCIL 1,300.72 *TOTAL VENDOR LAMER, MUCHIN, DOMB 1,300.72 * 545600 MALNATI ORGANIZATION, INC 560970 066019 3215 REC COMM AFF 388.28 *TOTAL VENDOR MALNATI ORGANIZATIO 388.28 * 712178 POSTMASTER BULK MAIL UNIT 11/12/03 066010 3212 POSTAGE 5,000.00 *TOTAL VENDOR POSTMASTER BULK MAI 5,000.00 * 841600 THIRD MILLENNIUM ASSOC 4663 066016 4913 CONS FEES OTHER 293.58 *TOTAL VENDOR THIRD MILLENNIUM AS 293.58 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 066038 3211 EMP CONT PENS/TEL 683.13 MULTIPLE 066038 3211 EMP CONT PENS/TEL 174.17 *TOTAL VENDOR VILLAGE OF BUFFALO 857.30 * 903125 VBG-FIRE DEPT PETTY CASH 11/10/03 066072 3212 MISC EXP 10.48 *TOTAL VENDOR VBG-FIRE DEPT PETTY 10.48 * 903220 VILLAGE OF BUFFALO GROVE MULTIPLE 066073 4935 MISC EXP 17.00 MULTIPLE 066073 4935 MISC EXP 21.11 *TOTAL VENDOR VILLAGE OF BUFFALO 38.11 * 964520 XEROX CORPORATION 98803489 066017 3216 MAINT CONTR 87.31 *TOTAL VENDOR XEROX CORPORATION 87.31 * **TOTAL FIN & GEN SERVICES 17, 935.28 2,400.00 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 12 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 3210 ABERNATHY'S DEPT. STORE MULTIPLE 065916 3115 CLOTH ALLOW 217.35 *TOTAL VENDOR ABERNATHY'S DEPT. S 217.35 * 10408 AGA LINDE HEALTHCARE MULTIPLE 065912 3250 MISC SUPP 80.74 *TOTAL VENDOR AGA LINDE HEALTHCAR 80.74 * 51520 ARMSTRONG MEDICAL INDUST. 996018 065875 3016 SAL SPEC DUTY PAY 124.00 *TOTAL VENDOR ARMSTRONG MEDICAL I 124.00 * 85000 GARY BELFIELD 10/21-24/0 065835 3213 TRAVEL/PER DIEM 291.03 10/21-24/0 065835 3214 TRAVEL/PER DIEM 60.97 *TOTAL VENDOR GARY BELFIELD 352.00 * 93750 BIO-TRON, INC. 24244 065921 3216 MAINT CONTR 525.00 *TOTAL VENDOR BIO-TRON, INC. 525.00 * 139075 CHICAGO-KENT COLLEGE #21-2004 065878 3112 PRO TRNG 350.00 *TOTAL VENDOR CHICAGO-KENT COLLEG 350.00 * 152889 CDW GOVERNMENT, INC KG88233 065924 3250 MISC SUPP 71.50 *TOTAL VENDOR CDW GOVERNMENT, INC 71.50 * 302510 GARVEY'S OFFICE PRODUCTS 4806600 065888 3250 MISC SUPP 103.51 *TOTAL VENDOR GARVEY'S OFFICE PRO 103.51 * 312802 GLOBAL FIRE EQUIP-MES MULTIPLE 065929 3117 EMP SAFETY EQ/M&R 170.61 MULTIPLE 065929 4111 EMP SAFETY EQ/M&R 60.00 *TOTAL VENDOR GLOBAL FIRE EQUIP-M 230.61 * 326000 GREAT LAKES FIRE & SAFETY 137894 065889 3115 CLOTH ALLOW 106.00 *TOTAL VENDOR GREAT LAKES FIRE & 106.00 * 371092 HOME DEPOT CREDIT SERVICE Date: 11/13/03 10:03 Village of Buffalo Grove Page: 13 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 2011131 065935 3824 SMALL EQUIP & TOO 130.82 *TOTAL VENDOR HOME DEPOT CREDIT S 130.82 371092 HOME DEPOT CREDIT SERVICE 2011131 065935 3824 SMALL EQUIP & TOO 23.00 2011131 065935 3824 SMALL EQUIP & TOO 79.90- *TOTAL VENDOR HOME DEPOT CREDIT S 56.90-* 417840 IL FIRE CHIEFS' ASSOC. MULTIPLE 065893 3112 PRO TRNG 140.00 MULTIPLE 065893 3112 PRO TRNG 140.00 *TOTAL VENDOR IL FIRE CHIEFS' ASS 280.00 417882 ILLINOIS FIRE INSP ASSOC 4420 065894 3824 SMALL EQUIP/SUB-P 359.10 4400 065937 3112 PRO TRNG 60.00 4420 065894 3218 SMALL EQUIP/SUB-P 19.80 *TOTAL VENDOR ILLINOIS FIRE INSP 438.90 422850 I.P.B.C. DEC 2003 065990 3111 GRP MED & LIFE 73,100.03 DEC 2003 065990 3111 GRP MED & LIFE 2,285.25- *TOTAL VENDOR I.P.B.C. 70,814.78 * 462650 JLJ CORPORATION 8979 065938 3115 CLOTH ALLOW 360.00 8979 065938 3115 CLOTH ALLOW 526.00 *TOTAL VENDOR JLJ CORPORATION 886.00 * 482300 KALE UNIFORMS, INC. MULTIPLE 065897 3115 REC UNIF/CLOTH AL 116.15 *TOTAL VENDOR KALE UNIFORMS, INC. 116.15 * 568270 MET FIRE CHIEFS ASSOC 12/4/03 065943 4935 ALL OTHER EXP 200.00 *TOTAL VENDOR MET FIRE CHIEFS ASS 200.00 * 585385 MOTOPHOTO AZ31776 065946 3824 SMALL EQUIP & TOO 11.26 *TOTAL VENDOR MOTOPHOTO 11.26 * 605154 NFPA 2538395Y 065902 3218 SUB/PUB 562.50 *TOTAL VENDOR NFPA 562.50 * Date: 11/13/03 10:03 Village of Buffalo Grove Page: 14 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 612100 N W CENTRAL DISPATCH SYS 6631 065949 4914 MEMBER ASSES 10,239.41 *TOTAL VENDOR N W CENTRAL DISPATC 10,239.41 * 654500 OUR DESIGNES, INC. 1106889 066094 3115 CLOTH ALLOW 20.95 *TOTAL VENDOR OUR DESIGNES, INC. 20.95 * 712199 PORTABLE POWER SYS. , INC 47096 066009 4316 OPER EEQ DEPT 139.65 *TOTAL VENDOR PORTABLE POWER SYS. 139.65 * 719416 PROGRESSIVE MED. INT'L MULTIPLE 066011 3824 SMALL EQUIP/MISC 91.95 MULTIPLE 066011 3250 SMALL EQUIP/MISC 126.83 *TOTAL VENDOR PROGRESSIVE MED. IN 218.78 * 719938 PUBLIC SAFETY CENTER, INC 34454 065904 3250 MISC SUPP/SMALL E 45.96 34454 065904 3824 MISC SUPP/SMALL E 59.98 *TOTAL VENDOR PUBLIC SAFETY CENTE 105.94 * 729240 QUINLAN PUBLISHING CO EB0603 066095 3218 SUB/PUB 79.76 *TOTAL VENDOR QUINLAN PUBLISHING 79.76 * 732420 RADI-LINK, INC 100373 065953 4111 M&R DEPT EQUIP 92.50 *TOTAL VENDOR RADI-LINK, INC 92.50 * 737433 RESPONSE INT'L GROUP 20052 065905 3112 PRO TRNG 950.00 *TOTAL VENDOR RESPONSE INT'L GROU 950.00 * 755930 ROGAN'S SHOES MULTIPLE 065906 3115 CLOTH ALLOW 150.00 MULTIPLE 065906 3115 CLOTH ALLOW 150.00 *TOTAL VENDOR ROGAN'S SHOES 300.00 * 903125 VBG-FIRE DEPT PETTY CASH 11/10/03 066072 3824 MISC EXP 29.25 11/10/03 066072 4935 MISC EXP 117.06 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 15 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 11/10/03 066072 3213 MISC EXP 81.12 *TOTAL VENDOR VBG-FIRE DEPT PETTY 227.43 903125 VBG-FIRE DEPT PETTY CASH 11/10/03 066072 3250 MISC EXP 102.28 11/10/03 066072 3112 MISC EXP 34.50 11/10/03 066072 3240 MISC EXP 14.07 11/10/03 066072 3115 MISC EXP 8.00 11/10/03 066072 4111 MISC EXP 24.00 *TOTAL VENDOR VBG-FIRE DEPT PETTY 182.85 988700 ZIMMERMAN HARDWARE 1346 OCT 0 065962 4213 MISC EXP 63.54 1346 OCT 0 065962 3916 MISC EXP 78.75 1346 OCT 0 065962 4217 MISC EXP 20.40 1346 OCT 0 065962 3824 MISC EXP 10.77 *TOTAL VENDOR ZIMMERMAN HARDWARE 173.46 **TOTAL FIRE SERVICES 88,274.95 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 16 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 4327 ACCURINT 20031031 065873 3345 SUPP FOSG 11.75 *TOTAL VENDOR ACCURINT 11.75 * 10550 AIM BUSINESS PRINTERS 6587 065913 3332 PRINT STAFF 495.00 *TOTAL VENDOR AIM BUSINESS PRINTE 495.00 * 51035 ARCH WIRELESS M2242030K 065968 3340 EQUIP RENTAL COMM 144.00 *TOTAL VENDOR ARCH WIRELESS 144.00 * 114740 BUFFALO GROVE 11/4/03 066023 4935 ALL OTHER EXP 17.00 *TOTAL VENDOR BUFFALO GROVE 17.00 163110 CULLIGAN WATER-WHEELING MULTIPLE 065976 3343 MISC EXP 195.05 MULTIPLE 065976 3275 MISC EXP 65.02 MULTIPLE 065976 4337 MISC EXP 65.02 MULTIPLE 065976 3345 MISC EXP 65.02 *TOTAL VENDOR CULLIGAN WATER-WHEE 390.11 * 204550 SCOTT EISENMENGER 11/2/03 065883 3115 CLOTH ALLOW 116.05 *TOTAL VENDOR SCOTT EISENMENGER 116.05 * 240500 ENTENMANN-ROVIN CO. 422874 065884 3115 CLOTH ALLOW 272.50 *TOTAL VENDOR ENTENMANN-ROVIN CO. 272.50 * 276200 F & F OFFICE SUPPLIES MULTIPLE 065926 3347 SUPP RECORDS 76.04 245991-0 065885 3347 SUPP RECORDS 290.51 MULTIPLE 065926 3345 SUPP RECORDS 95.00 *TOTAL VENDOR F & F OFFICE SUPPLI 461.55 302460 GALL'S INC. MULTIPLE 065887 3115 CLOTH ALLOW 33.93 MULTIPLE 065887 3115 CLOTH ALLOW 38.47 5673634900 065980 3115 CLOTH ALLOW 30.98 *TOTAL VENDOR GALL'S INC. 103.38 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 17 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 417580 IL CRIMINAL JUSTICE INFO 19080 065936 4931 ICJI AUTH 8,550.00 *TOTAL VENDOR IL CRIMINAL JUSTICE 8,550.00 * 417950 IL TACTICAL OFF ASSN YEAR 2004 065895 3113 MEMBERSHIP/DUES 40.00 *TOTAL VENDOR IL TACTICAL OFF ASS 40.00 * 422850 I.P.B.C. DEC 2003 065990 3111 GRP MED & LIFE 78, 717.26 DEC 2003 065990 3111 GRP MED & LIFE 2,729.94- *TOTAL VENDOR I.P.B.C. 75,987.32 * 482300 KALE UNIFORMS, INC. MULTIPLE 065897 3115 REC UNIF/CLOTH AL 248.70 MULTIPLE 065992 3115 CLOTH ALLOW 23.14 MULTIPLE 065897 3115 REC UNIF/CLOTH AL 4.75 MULTIPLE 065939 3115 CLOTH ALL/REC UNI 139.50 MULTIPLE 065992 3115 CLOTH ALLOW 83.06 MULTIPLE 065939 3115 CLOTH ALL/REC UNI 107.85 MULTIPLE 065992 3115 CLOTH ALLOW 191.35 MULTIPLE 065939 3115 CLOTH ALL/REC UNI 348.75 MULTIPLE 065939 3115 CLOTH ALL/REC UNI 100.50 MULTIPLE 065939 3119 CLOTH ALL/REC UNI 38.64 MULTIPLE 065848 3115 CLOTH ALLOW 747.85 MULTIPLE 065848 3115 CLOTH ALLOW 92.95 MULTIPLE 065897 3115 REC UNIF/CLOTH AL 73.06 MULTIPLE 065897 3115 REC UNIF/CLOTH AL 20.59 MULTIPLE 065897 3119 REC UNIF/CLOTH AL 26.39 MULTIPLE 065897 3115 REC UNIF/CLOTH AL 110.32 *TOTAL VENDOR KALE UNIFORMS, INC. 2,357.40 * 506000 KUSTOM SIGNALS, INC 176125 065940 4318 DUI ASS PURCH 470.00 *TOTAL VENDOR KUSTOM SIGNALS, INC 470.00 * 512250 LAKE CO CHIEF OF POL ASSN 11/10/03 066027 3112 PRO TRNG 30.00 *TOTAL VENDOR LAKE CO CHIEF OF PO 30.00 585385 MOTOPHOTO AZ32446 065857 3345 SUPP FOSG 7.20 *TOTAL VENDOR MOTOPHOTO 7.20 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 18 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 585390 MOTOROLA 41050066 065998 4317 RES COMP REP 28,227.32 *TOTAL VENDOR MOTOROLA 28,227.32 587100 MTS SAFETY PRODUCTS, INC 1078393-01 065999 3115 CLOTH ALLOW 78.11 *TOTAL VENDOR MTS SAFETY PRODUCTS 78.11 * 596787 N.A.S.R.O. 8001MI 065901 3113 DUES/MEMBERSHIP 30.00 *TOTAL VENDOR N.A.S.R.O. 30.00 * 605128 NEXTEL COMMUNICATIONS 251253222- 066001 3211 TELEPHONE 1,112.25 *TOTAL VENDOR NEXTEL COMMUNICATIO 1,112.25 612100 N W CENTRAL DISPATCH SYS 6631 065949 4914 MEMBER ASSES 23,778.78 *TOTAL VENDOR N W CENTRAL DISPATC 23,778.78 * 620280 THOMAS NUGENT 11/6/03 065903 3115 CLOTH ALLOW 123.94 *TOTAL VENDOR THOMAS NUGENT 123.94 * 690608 PAR ENTERPRISES, INC 40249 066008 3347 SUPP RECORDS 209.00 *TOTAL VENDOR PAR ENTERPRISES, IN 209.00 * 732305 RACKS & STANDS 43406 065861 3353 OPER EQ FOSG 300.00 *TOTAL VENDOR RACKS & STANDS 300.00 * 755925 MICHAEL RODRIQUEZ 10/13&14/0 065955 3213 TRAVEL/PER DIEM 1,024.71 10/13&14/0 065955 3214 TRAVEL/PER DIEM 49.83 *TOTAL VENDOR MICHAEL RODRIQUEZ 1,074.54 * 779000 CHRISTOPHER SENESE 11/5/03 066031 4954 OVER WEIGHT TRUCK ENF 300.00 *TOTAL VENDOR CHRISTOPHER SENESE 300.00 818050 JEROME STOPPER Date: 11/13/03 10:03 Village of Buffalo Grove Page: 19 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 10/13&14/0 065957 3214 PER DIEM 49.83 *TOTAL VENDOR JEROME STOPPER 49.83 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 066038 3211 EMP CONT PENS/TEL 2,315.78 *TOTAL VENDOR VILLAGE OF BUFFALO 2,315.78 * 903220 VILLAGE OF BUFFALO GROVE MULTIPLE 066073 4112 MISC EXP 7.95 MULTIPLE 066073 4952 MISC EXP 13.65 MULTIPLE 066073 4952 MISC EXP 13.65 MULTIPLE 066073 3350 MISC EXP 20.50 MULTIPLE 066073 4112 MISC EXP 3.85 *TOTAL VENDOR VILLAGE OF BUFFALO 59.60 933677 WHOLESALE HUNTER 11/6/03 066037 3353 OPER EQUIP FOSG 265.00 *TOTAL VENDOR WHOLESALE HUNTER 265.00 **TOTAL POLICE SERVICES 146,765.41 612.00 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 20 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000010 DEPT NO. 000441 BUILDING & ZONING VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 10550 AIM BUSINESS PRINTERS 6586 065964 3240 OFFICE SUPP 90.00 *TOTAL VENDOR AIM BUSINESS PRINTE 90.00 * 155034 CORPORATE EXPRESS 47270978 065880 3240 OFF SUPP 161.75 *TOTAL VENDOR CORPORATE EXPRESS 161.75 * 375248 IACE 12/10/03 065985 3112 PRO TRNG 30.00 *TOTAL VENDOR IACE 30.00 * 422850 I.P.B.C. DEC 2003 065990 3111 GRP MED & LIFE 417.12- DEC 2003 065990 3111 GRP MED & LIFE 11,432.20 *TOTAL VENDOR I.P.B.C. 11,015.08 * 797510 SKOKIE VALLEY/ MULTIPLE 065870 4935 OFF SUPP/ALL OTHE 77.20 *TOTAL VENDOR SKOKIE VALLEY/ 77.20 * 805911 SPI GRAPHICS 10/27/03 066032 4312 OFFICE FURN 390.50 *TOTAL VENDOR SPI GRAPHICS 390.50 818375 STUDEBAKER-WORTHING LEAS 10/27/03 066033 4111 M&R DEPT EQUIP 972.00 *TOTAL VENDOR STUDEBAKER-WORTHING 972.00 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 066038 3211 EMP CONT PENS/TEL 815.31 *TOTAL VENDOR VILLAGE OF BUFFALO 815.31 903220 VILLAGE OF BUFFALO GROVE MULTIPLE 066073 3215 MISC EXP 49.08 MULTIPLE 066073 3112 MISC EXP 15.00 MULTIPLE 066073 3824 MISC EXP 17.36 *TOTAL VENDOR VILLAGE OF BUFFALO 81.44 **TOTAL BUILDING & ZONING 12,270.78 1,362.50 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 21 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000010 DEPT NO. 000445 ENGINEERING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 422850 I.P.B.C. DEC 2003 065990 3111 GRP MED & LIFE 194.65- *TOTAL VENDOR I.P.B.C. 194.65-* 422850 I.P.B.C. DEC 2003 065990 3111 GRP MED & LIFE 5,770.68 *TOTAL VENDOR I.P.B.C. 5,770.68 * 546830 MARSH-MCBIRNEY INC 81705 065941 4111 M&R DEPT EQUIP 348.75 *TOTAL VENDOR MARSH-MCBIRNEY INC 348.75 * 797510 SKOKIE VALLEY/ MULTIPLE 065870 3240 OFF SUPP/ALL OTHE 109.63 *TOTAL VENDOR SKOKIE VALLEY/ 109.63 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 066038 3211 EMP CONT PENS/TEL 349.64 *TOTAL VENDOR VILLAGE OF BUFFALO 349.64 * 903220 VILLAGE OF BUFFALO GROVE MULTIPLE 066073 3250 MISC EXP 30.25 *TOTAL VENDOR VILLAGE OF BUFFALO 30.25 * **TOTAL ENGINEERING SERVICES 6,414.30 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 22 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 9210 ADVANCE ELECT SUPP CO MULTIPLE 065911 3913 MISC SUPP/ST LITE 30.00 *TOTAL VENDOR ADVANCE ELECT SUPP 30.00 9210 ADVANCE ELECT SUPP CO MULTIPLE 065911 3250 MISC SUPP/ST LITE 164.16 MULTIPLE 065911 3250 MISC SUPP/ST LITE 120.08 MULTIPLE 065911 3913 MISC SUPP/ST LITE 71.60 MULTIPLE 065911 3913 MISC SUPP/ST LITE 153.50 MULTIPLE 065911 3250 MISC SUPP/ST LITE 13.94 MULTIPLE 065911 3824 MISC SUPP/ST LITE 13.93 MULTIPLE 065911 3250 MISC SUPP/ST LITE 99.72 *TOTAL VENDOR ADVANCE ELECT SUPP 636.93 32250 ALDRIDGE ELECTRIC,INC. MULTIPLE 065914 3913 M&R STREET LITES 6,539.20 *TOTAL VENDOR ALDRIDGE ELECTRIC,I 6,539.20 50760 ARAMARK UNIFORM SERV. 960001 10/ 065834 3114 UNIF RENTAL 28.76 954001/11/ 065874 3114 UNIF RENTAL 28.76 *TOTAL VENDOR ARAMARK UNIFORM SER 57.52 82110 BANNER PLUMBING SUPP CO 852214 065919 3250 MISC SUPP 5.82 *TOTAL VENDOR BANNER PLUMBING SUP 5.82 91700 G.W. BERKHEIMER CO,INC. 916971 065920 3250 MISC SUPP 58.32 *TOTAL VENDOR G.W. BERKHEIMER CO, 58.32 * 152700 COM ED 71004 OCT 066079 3825 ELEC FAC 1, 002.62 *TOTAL VENDOR COM ED 1,002.62 * 152750 COMMONWEALTH EDISON 125064 OCT 066080 3825 ELEC FACC 30.33 307002 NOV 065923 3811 ELEC FAC 228.52 *TOTAL VENDOR COMMONWEALTH EDISON 258.85 * 155034 CORPORATE EXPRESS MULTIPLE 065925 3240 OFF SUPP 27.73 *TOTAL VENDOR CORPORATE EXPRESS 27.73 * Date: 11/13/03 10:03 Village of Buffalo Grove Page: 23 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 285000 FLOLO CORP 278090 065927 3916 MAINT BLDG & FAC 95.01 *TOTAL VENDOR FLOLO CORP 95.01 * 357400 HENNING BROS. 343776 065932 3250 MISC SUPP 5.50 *TOTAL VENDOR HENNING BROS. 5.50 * 371090 HOME DEPOT 9591051 065934 3916 MAINT BLDG & FAC 283.60 *TOTAL VENDOR HOME DEPOT 283.60 * 422850 I.P.B.C. DEC 2003 065990 3111 GRP MED & LIFE 148.71- DEC 2003 065990 3111 GRP MED & LIFE 4,283.79 *TOTAL VENDOR I.P.B.C. 4,135.08 562190 MC MASTER-CARR SUPPLY CO. 79010488 065942 3250 MISC SUPP 20.48 *TOTAL VENDOR MC MASTER-CARR SUPP 20.48 * 585379 MOTION INDUSTRIES, INC 33-423448 065945 3250 MISC SUPP 12.30 *TOTAL VENDOR MOTION INDUSTRIES, 12.30 * 696079 PEOPLES ENERGY MULTIPLE 065859 3812 GAS FAC 191.74 MULTIPLE 065859 3812 GAS FAC 319.95 *TOTAL VENDOR PEOPLES ENERGY 511.69 * 841270 TEMPERATURE EQUIP. CORP. 299882-00 065910 3916 MAINT BLDG & FAC 140.20 *TOTAL VENDOR TEMPERATURE EQUIP. 140.20 * 856400 THYSSENKRUPP ELEV. CORP. 9459 065865 3216 MAINT CONTRACT 614.20 *TOTAL VENDOR THYSSENKRUPP ELEV. 614.20 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 066038 3211 EMP CONT PENS/TEL 79.67 *TOTAL VENDOR VILLAGE OF BUFFALO 79.67 * Date: 11/13/03 10:03 Village of Buffalo Grove Page: 24 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000010 DEPT NO. 000461 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED **TOTAL BUILDING SERVICES 14, 514.72 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 25 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 50760 ARAMARK UNIFORM SERV. 960001 10/ 065834 3114 UNIF RENTAL 44.80 *TOTAL VENDOR ARAMARK UNIFORM SER 44.80 * 50760 ARAMARK UNIFORM SERV. 954001/11/ 065874 3114 UNIF RENTAL 43.30 *TOTAL VENDOR ARAMARK UNIFORM SER 43.30 * 64500 PETER BAKER & SON, CO. 6514MB 065918 3912 M&R STS & HWYS 940.50 *TOTAL VENDOR PETER BAKER & SON, 940.50 * 147200 ARTHUR CLESEN, INC. 178169 065839 3821 SNO/ICE CONT 1,379.28 *TOTAL VENDOR ARTHUR CLESEN, INC. 1,379.28 * 155034 CORPORATE EXPRESS MULTIPLE 065925 3240 OFF SUPP 27.73 *TOTAL VENDOR CORPORATE EXPRESS 27.73 * 155107 COUNTRY GAS CO 109630 065881 3250 MISC SUPP 357.00 *TOTAL VENDOR COUNTRY GAS CO 357.00 * 422850 I.P.B.C. DEC 2003 065990 3111 GRP MED & LIFE 7, 945.59 DEC 2003 065990 3111 GRP MED & LIFE 334.09- *TOTAL VENDOR I.P.B.C. 7,611.50 * 468007 JORDAN INDUSTRIAL SUPP 79798 065847 3250 MISC SUPP 8.18 *TOTAL VENDOR JORDAN INDUSTRIAL S 8.18 * 585900 DONALD B. MOORE LANDSCAPE 1043 065856 3911 M&R SDWLKS & CURB 90.00 *TOTAL VENDOR DONALD B. MOORE LAN 90.00 * 717150 PRAIRIE MATERIAL SALES MULTIPLE 065951 3912 M&R STS & HWYS 579.50 MULTIPLE 065951 3912 M&R STS & HWYS 450.00 *TOTAL VENDOR PRAIRIE MATERIAL SA 1,029.50 * 772000 SAVIN CORPORATION Date: 11/13/03 10:03 Village of Buffalo Grove Page: 26 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 4890304 065907 3216 MAINT CONTR 265.63 *TOTAL VENDOR SAVIN CORPORATION 265.63 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 066038 3211 EMP CONT PENS/TEL 320.24 *TOTAL VENDOR VILLAGE OF BUFFALO 320.24 * 988700 ZIMMERMAN HARDWARE MULTIPLE 065872 3250 MISC EXP 73.45 MULTIPLE 065872 3824 MISC EXP 75.41 *TOTAL VENDOR ZIMMERMAN HARDWARE 148.86 * **TOTAL STREET OPERATIONS 12,266.52 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 27 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000010 DEPT NO. 000462 PUB WRKS ADM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 422850 I.P.B.C. DEC 2003 065990 3111 GRP MED & LIFE 4,628.72 *TOTAL VENDOR I.P.B.C. 4,628.72 422850 I.P.B.C. DEC 2003 065990 3111 GRP MED & LIFE 191.16- *TOTAL VENDOR I.P.B.C. 191.16-* 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 066038 3211 EMP CONT PENS/TEL 239.68 *TOTAL VENDOR VILLAGE OF BUFFALO 239.68 903220 VILLAGE OF BUFFALO GROVE MULTIPLE 066073 3213 MISC EXP 2.90 MULTIPLE 066073 3112 MISC EXP 14.37 MULTIPLE 066073 3240 MISC EXP 3.95 *TOTAL VENDOR VILLAGE OF BUFFALO 21.22 **TOTAL PUB WRKS ADM 4,698.46 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 28 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000010 DEPT NO. 000463 FORESTRY VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 50760 ARAMARK UNIFORM SERV. 954001/11/ 065874 3114 UNIF RENTAL 54.44 *TOTAL VENDOR ARAMARK UNIFORM SER 54.44 * 50760 ARAMARK UNIFORM SERV. 960001 10/ 065834 3114 UNIF RENTAL 54.44 *TOTAL VENDOR ARAMARK UNIFORM SER 54.44 * 155034 CORPORATE EXPRESS MULTIPLE 065925 3240 OFF SUPP 27.73 *TOTAL VENDOR CORPORATE EXPRESS 27.73 * 422850 I.P.B.C. DEC 2003 065990 3111 GRP MED & LIFE 302.30- DEC 2003 065990 3111 GRP MED & LIFE 10,505.26 *TOTAL VENDOR I.P.B.C. 10,202.96 * 456185 JCK CONTRACTOR 10823 065846 3250 MISC SUPP 110.00 *TOTAL VENDOR JCK CONTRACTOR 110.00 * 505770 RICK KUHL 10/30/03 065850 3113 MEMBERSHIP/DUES 60.00 *TOTAL VENDOR RICK KUHL 60.00 * 708510 PIONEER-PRESS 310011134 065860 3011 SALARIES FULL TIM 198.00 *TOTAL VENDOR PIONEER-PRESS 198.00 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 066038 3211 EMP CONT PENS/TEL 41.85 *TOTAL VENDOR VILLAGE OF BUFFALO 41.85 * 903220 VILLAGE OF BUFFALO GROVE MULTIPLE 066073 3112 MISC EXP 4.80 *TOTAL VENDOR VILLAGE OF BUFFALO 4.80 * **TOTAL FORESTRY 10,754.22 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 29 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 50760 ARAMARK UNIFORM SERV. 954001/11/ 065874 3114 UNIF RENTAL 36.16 *TOTAL VENDOR ARAMARK UNIFORM SER 36.16 * 50760 ARAMARK UNIFORM SERV. 960001 10/ 065834 3114 UNIF RENTAL 36.16 *TOTAL VENDOR ARAMARK UNIFORM SER 36.16 * 61140 AUTO TECH CENTERS, INC 150788 066076 4213 AUTO PARTS 35.88 *TOTAL VENDOR AUTO TECH CENTERS, 35.88 * 103500 BOTTS WELDING & TRUCK SRV 359944 065837 4213 AUTO PARTS/CONT A 293.11 359944 065837 4218 AUTO PARTS/CONT A 65.00 *TOTAL VENDOR BOTTS WELDING & TRU 358.11 * 103807 BP AMOCO 5931220015 066022 4211 GASOLINE 40.63 *TOTAL VENDOR BP AMOCO 40.63 106000 THE BRAKE ALIGN COMPANY MULTIPLE 065836 4213 AUTO PARTS 66.72 50125 066078 4213 AUTO PARTS 460.95 *TOTAL VENDOR THE BRAKE ALIGN COM 527.67 * 124410 CATCHING FLUIDPOWER 77872-0 065838 4213 AUTO PARTS 39.63 *TOTAL VENDOR CATCHING FLUIDPOWER 39.63 * 200418 DYTRON CORP. 101750 065882 3250 MISC SUPP 286.13 101770 065842 3250 MISC SUPP 48.65 *TOTAL VENDOR DYTRON CORP. 334.78 * 204600 EL-COR INDUSTRIES, INC MULTIPLE 065843 4213 AUTO PARTS/MISC S 43.47 36405 066083 4213 AUTO PARTS 375.58 MULTIPLE 065843 4213 AUTO PARTS/MISC S 76.13 MULTIPLE 065843 3250 AUTO PARTS/MISC S 39.50 *TOTAL VENDOR EL-COR INDUSTRIES, 534.68 283465 FIRESTONE TIRE & SERV CTR Date: 11/13/03 10:03 Village of Buffalo Grove Page: 30 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 066084 4218 CONT AUTO SERV 39.99 *TOTAL VENDOR FIRESTONE TIRE & SE 39.99 * 284555 FLINK COMPANY 14556 065886 4213 AUTO PARTS 374.40 *TOTAL VENDOR FLINK COMPANY 374.40 * 288960 FOSTER COACH SALES, INC. 32738 065844 4213 AUTO PARTS 15.00 *TOTAL VENDOR FOSTER COACH SALES, 15.00 * 304000 GASVODA & ASSOC. INC. 31PSBRL000 065928 4213 AUTO PARTS 500.00 *TOTAL VENDOR GASVODA & ASSOC. IN 500.00 * 322600 GRAND PRIX CAR WASH OCT 2003 065930 4218 CONT AUTO SERV 142.00 *TOTAL VENDOR GRAND PRIX CAR WASH 142.00 * 326750 GROVE D.C. ELEC. , INC. 46192 065890 4213 AUTO PARTS 300.00 *TOTAL VENDOR GROVE D.C. ELEC. , I 300.00 * 417740 IL LAWN EQUIPMENT INC. MULTIPLE 065845 4213 AUTO PARTS 213.60 MULTIPLE 065845 4213 AUTO PARTS 174.45 MULTIPLE 065845 4213 AUTO PARTS 342.36 *TOTAL VENDOR IL LAWN EQUIPMENT I 730.41 422850 I.P.B.C. DEC 2003 065990 3111 GRP MED & LIFE 5,673.05 DEC 2003 065990 3111 GRP MED & LIFE 150.68- *TOTAL VENDOR I.P.B.C. 5,522.37 515900 LATTOF MOTOR SALES CO. 6704 10/03 065852 4218 CONT AUTO SERV 63.00 6704 10/03 065852 4218 CONT AUTO SERV 220.00 *TOTAL VENDOR LATTOF MOTOR SALES 283.00 562190 MC MASTER-CARR SUPPLY CO. MULTIPLE 065853 4213 SMALL TOOLS & EQU 57.63 MULTIPLE 065853 3824 SMALL TOOLS & EQU 24.30 79362518 066085 4213 AUTO PARTS 57.32 *TOTAL VENDOR MC MASTER-CARR SUPP 139.25 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 31 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 570111 MID AMERICA TRUCK & EQ CO 212515 066086 4213 AUTO PARTS 382.83 MULTIPLE 065854 4213 AUTO PARTS 90.03 212565 065899 4213 AUTO PARTS 184.32 MULTIPLE 065854 4213 AUTO PARTS 97.78 *TOTAL VENDOR MID AMERICA TRUCK & 754.96 * 570150 MIDWAY TRUCK PARTS 592810 065855 4213 AUTO PARTS 47.14 593402 066087 4213 AUTO PARTS 430.81 *TOTAL VENDOR MIDWAY TRUCK PARTS 477.95 * 583000 MONROE TRUCK EQUIPMENT 768068 065900 4213 AUTO PARTS 47.00 *TOTAL VENDOR MONROE TRUCK EQUIPM 47.00 * 596770 NAPA-HEIGHTS AUTOMOTIVE 790 OCT 03 066088 4213 MISC SUPP/AUTO PA 880.76 790 OCT 03 066088 3250 MISC SUPP/AUTO PA 14.65 *TOTAL VENDOR NAPA-HEIGHTS AUTOMO 895.41 * 690535 PAULSON OIL CO. 59076 066090 4215 LUBRICANTS 499.05 *TOTAL VENDOR PAULSON OIL CO. 499.05 * 690672 PARTS PLUS OF PROS HTS 811270 OCT 066089 4213 AUTO PARTS 755.85 *TOTAL VENDOR PARTS PLUS OF PROS 755.85 * 712175 POMP'S TIRE SERV INC. 502997 066091 4213 AUTO PARTS 161.00 498517 065950 4213 AUTO PARTS 108.00 *TOTAL VENDOR POMP'S TIRE SERV IN 269.00 * 729230 QUALITY TRUCK PARTS & SUP 91095 065952 4213 AUTO PARTS 28.00 *TOTAL VENDOR QUALITY TRUCK PARTS 28.00 * 801010 SNAP ON TOOLS 42610 065908 3824 SMALL EQUIP & TOO 6.45 *TOTAL VENDOR SNAP ON TOOLS 6.45 * Date: 11/13/03 10:03 Village of Buffalo Grove Page: 32 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 807900 SPRING ALIGN 51782 065863 4218 CONT AUTO SERV 2,072.22 *TOTAL VENDOR SPRING ALIGN 2,072.22 811118 BILL STASEK CHEVROLET 108330 065864 4213 AUTO PARTS 2.88 *TOTAL VENDOR BILL STASEK CHEVROL 2.88 * 852587 TRI-ANGLE FAB & BODY CO 9928 065958 4218 CONT AUTO SERV 448.00 *TOTAL VENDOR TRI-ANGLE FAB & BOD 448.00 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 066038 3211 EMP CONT PENS/TEL 1,554.37 *TOTAL VENDOR VILLAGE OF BUFFALO 1,554.37 * 931990 WEST SIDE TRACTOR SALES W44252 065961 4213 AUTO PARTS 104.74 MULTIPLE 065868 4213 AUTO PARTS 96.03 MULTIPLE 065868 4213 AUTO PARTS 1,169.30 *TOTAL VENDOR WEST SIDE TRACTOR S 1,370.07 * 932550 BOB WHALEN YR 2004 065869 3113 MEMBERSHIP/DUES 60.00 *TOTAL VENDOR BOB WHALEN 60.00 * **TOTAL CENTRAL GARAGE 19,190.70 40.63 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 33 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000010 DEPT NO. 000471 ESDA VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 163110 CULLIGAN WATER-WHEELING 932067 OCT 065841 4935 ALL OTHER EXP 86.68 *TOTAL VENDOR CULLIGAN WATER-WHEE 86.68 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 066038 3211 EMP CONT PENS/TEL 34.47 *TOTAL VENDOR VILLAGE OF BUFFALO 34.47 * 988700 ZIMMERMAN HARDWARE MULTIPLE 065872 4316 MISC EXP 12.85 *TOTAL VENDOR ZIMMERMAN HARDWARE 12.85 * **TOTAL ESDA 134.00 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 34 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000010 DEPT NO. 000481 TRANSFER NON-OPER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903140 VILLAGE OF BUFFALO GROVE 10/31/03 066059 4823 PERS PROP REP TAX 4,543.48 *TOTAL VENDOR VILLAGE OF BUFFALO 4,543.48 903140 VILLAGE OF BUFFALO GROVE 10/24/03 066049 4823 PERS PROP REP TAX 1,391.90 10/10/03 066054 4823 PERS PROP REP TAX 30,913.63 10/12/03 066064 4823 PERS PROP REP TAX 5,546.79 10/02/03 066069 4823 PERS PROP REP TAX 25,961.75 *TOTAL VENDOR VILLAGE OF BUFFALO 63,814.07 903240 VILLAGE OF BUFFALO GROVE 10/02/03 066068 4822 PERS PROP REP TAX 22,957.71 10/31/03 066058 4822 PERS PROP REP TAX 4, 017.75 10/10/03 066053 4822 PERS PROP REP TAX 27,336.61 10/12/03 066063 4822 PERS PROP REP TAX 4,904.97 10/24/03 066048 4822 PERS PROP REP TAX 1,230.84 *TOTAL VENDOR VILLAGE OF BUFFALO 60,447.88 **TOTAL TRANSFER NON-OPER 128,805.43 ***TOTAL CORPORATE FUND 785,847.52 5,477.64 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 35 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000014 DEPT NO. 000503 SPEC REVENUE-PARKING LOT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 153916 CONSTELLATION NEWENERGY 189527 066081 3825 ELEC FAC 827.19 *TOTAL VENDOR CONSTELLATION NEWEN 827.19 * 687605 PACE SUB BUS SERV AUT-OCT 20 066005 4951 PARK LOT FEES 4,447.91 *TOTAL VENDOR PACE SUB BUS SERV 4,447.91 * **TOTAL SPEC REVENUE-PARKING LOT 5,275.10 ***TOTAL PARKING LOT FUND 5,275.10 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 36 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000032 DEPT NO. 000522 DEBT SERV-SPEC SERV AREA VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 80805 BANK ONETRUST CO, NA MULTIPLE 065876 4716 PRIN/INT GO BONDS 22,987.51 *TOTAL VENDOR BANK ONETRUST CO, N 22, 987.51 80805 BANK ONETRUST CO, NA MULTIPLE 065876 4716 PRIN/INT GO BONDS 33, 776.25 MULTIPLE 065876 4711 PRIN/INT GO BONDS 395,000.00 MULTIPLE 065876 4711 PRIN/INT GO BONDS 275,000.00 *TOTAL VENDOR BANK ONETRUST CO, N 703,776.25 147767 COLE TAYLOR BANK 74-0034-12 065879 4716 PRIN/INT GO BONDS 63,168.75 74-0034-12 065879 4711 PRIN/INT GO BONDS 825,000.00 *TOTAL VENDOR COLE TAYLOR BANK 888,168.75 **TOTAL DEBT SERV-SPEC SERV AREA 1,614,932.51 ***TOTAL SPEC SERV AREA DEBT SERV 1,614, 932.51 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 37 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000042 DEPT NO. 000532 PENSION-FIRE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 422960 IPPFA 10/31/04 065987 4935 ALL OTHER EX 750.00 *TOTAL VENDOR IPPFA 750.00 * 654400 OTTOSEN, TREVARTHEN, 26380 066004 4935 ALL OTHER EXP 936.00 *TOTAL VENDOR OTTOSEN, TREVARTHEN 936.00 * 903125 VBG-FIRE DEPT PETTY CASH 11/10/03 066072 4935 MISC EXP 29.46 *TOTAL VENDOR VBG-FIRE DEPT PETTY 29.46 * **TOTAL PENSION-FIRE 1, 715.46 ***TOTAL FIRE PENSION FUND 1,715.46 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 38 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000051 DEPT NO. 000051 WATER & SEWER FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 COURTESY CORPORATION 4/24/03 065840 225 DEP DIA/SAN SEWER 2, 787.00 *TOTAL VENDOR -> ONE-TIME VENDORS 2,787.00 **TOTAL WATER & SEWER FUND 2, 787.00 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 39 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 9210 ADVANCE ELECT SUPP CO MULTIPLE 065911 4412 MISC SUPP/ST LITE 69.00 *TOTAL VENDOR ADVANCE ELECT SUPP 69.00 * 10550 AIM BUSINESS PRINTERS 6586 065964 3240 OFFICE SUPP 60.00 *TOTAL VENDOR AIM BUSINESS PRINTE 60.00 * 50760 ARAMARK UNIFORM SERV. 954001/11/ 065874 3114 UNIF RENTAL 39.58 960001 10/ 065834 3114 UNIF RENTAL 39.58 *TOTAL VENDOR ARAMARK UNIFORM SER 79.16 * 155034 CORPORATE EXPRESS MULTIPLE 065925 3240 OFF SUPP 27.73 *TOTAL VENDOR CORPORATE EXPRESS 27.73 * 348450 JASON HARTMAN 11/10/03 065931 3115 CLOTH ALLOW 60.00 *TOTAL VENDOR JASON HARTMAN 60.00 * 422850 I.P.B.C. DEC 2003 065990 3111 GRP MED & LIFE 236.29- DEC 2003 065990 3111 GRP MED & LIFE 8,786.77 *TOTAL VENDOR I.P.B.C. 8,550.48 * 570131 MID AMERICAN WATER OF MULTIPLE 065944 4013 HYD& VALV/WATERMA 60.00 MULTIPLE 065944 4013 HYD& VALV/WATERMA 198.00 MULTIPLE 065944 4016 HYD& VALV/WATERMA 1,425.00 MULTIPLE 065944 4016 HYD& VALV/WATERMA 1,660.00 *TOTAL VENDOR MID AMERICAN WATER 3,343.00 620240 N W WATER COMMISSION MP-BG-11/0 066029 4722 DEBT/QUART PMT 155,504.00 MP-BG-11/0 066029 4924 DEBT/QUART PMT 215,325.40 *TOTAL VENDOR N W WATER COMMISSIO 370,829.40 772015 SBC 9357 SEPT 066093 4412 C/P SYS IMP 26.60 *TOTAL VENDOR SBC 26.60 903100 VILLAGE OF BUFFALO GROVE Date: 11/13/03 10:03 Village of Buffalo Grove Page: 40 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 066038 3125 EMP CONT PENS/TEL 2,454.48 *TOTAL VENDOR VILLAGE OF BUFFALO 2,454.48 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 066038 3211 EMP CONT PENS/TEL 153.26 *TOTAL VENDOR VILLAGE OF BUFFALO 153.26 * 903130 VBG-FAC DEV DEBT SERV FND 11/10/03 066071 4812 FND TRANS 10,260.00 11/10/03 066071 4812 FND TRANS 78,400.00 *TOTAL VENDOR VBG-FAC DEV DEBT SE 88,660.00 * 988700 ZIMMERMAN HARDWARE MULTIPLE 065872 3823 MISC EXP 46.30 MULTIPLE 065872 4012 MISC EXP 24.37 MULTIPLE 065872 4018 MISC EXP 1.51 MULTIPLE 065872 3824 MISC EXP 16.45 *TOTAL VENDOR ZIMMERMAN HARDWARE 88.63 **TOTAL WATER OPERATIONS 103,572.34 370, 829.40 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 41 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000051 DEPT NO. 000542 SEWER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 50760 ARAMARK UNIFORM SERV. 960001 10/ 065834 3114 UNIF RENTAL 17.36 *TOTAL VENDOR ARAMARK UNIFORM SER 17.36 * 50760 ARAMARK UNIFORM SERV. 954001/11/ 065874 3114 UNIF RENTAL 17.36 *TOTAL VENDOR ARAMARK UNIFORM SER 17.36 * 155034 CORPORATE EXPRESS MULTIPLE 065925 3240 OFF SUPP 27.74 *TOTAL VENDOR CORPORATE EXPRESS 27.74 * 422850 I.P.B.C. DEC 2003 065990 3111 GRP MED & LIFE 1,352.01 DEC 2003 065990 3111 GRP MED & LIFE 64.80- *TOTAL VENDOR I.P.B.C. 1,287.21 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 066038 3125 EMP CONT PENS/TEL 819.22 *TOTAL VENDOR VILLAGE OF BUFFALO 819.22 * 988700 ZIMMERMAN HARDWARE MULTIPLE 065872 4017 MISC EXP 28.57 MULTIPLE 065872 4018 MISC EXP 8.70 MULTIPLE 065872 3250 MISC EXP 39.57 *TOTAL VENDOR ZIMMERMAN HARDWARE 76.84 **TOTAL SEWER OPERATIONS 2,245.73 ***TOTAL WATER & SEWER FUND 108,605.07 370,829.40 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 42 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 48555 A-ONE PERFECTION CLEANING 11/3/03 066020 3916 M&R BLDG & FAC 480.00 *TOTAL VENDOR A-ONE PERFECTION CL 480.00 60630 AUDUBON INT'L INC. MULTIPLE 065970 3113 MEMBERSHIP/DUES 150.00 *TOTAL VENDOR AUDUBON INT'L INC. 150.00 * 114800 BUFFALO GROVE GOLF COURSE 11/10/03 065922 3212 OFF SUPP/POSTAGE 43.43 11/10/03 065922 3240 OFF SUPP/POSTAGE 78.42 *TOTAL VENDOR BUFFALO GROVE GOLF 121.85 * 114805 BUFFALO GROVE GOLF CLUB YEAR 04 065971 4935 ALL OTHER EXP 65.00 *TOTAL VENDOR BUFFALO GROVE GOLF 65.00 * 147200 ARTHUR CLESEN, INC. MULTIPLE 065972 3823 CHEM/FERT-SUPP GC 422.32 *TOTAL VENDOR ARTHUR CLESEN, INC. 422.32 * 288966 FOWNES GOLF 21515 065979 3370 MERCH PURCH 222.78 *TOTAL VENDOR FOWNES GOLF 222.78 * 417720 IL DEPT OF REVENUE MULTIPLE 065891 3395 STATE SALES TAX 359.86 *TOTAL VENDOR IL DEPT OF REVENUE 359.86 * 418980 IL TURFGRASS FOUNDATION DEC 03 065989 3113 PRO TRNG/DUES 50.00 DEC 03 065989 3112 PRO TRNG/DUES 190.00 *TOTAL VENDOR IL TURFGRASS FOUNDA 240.00 * 422850 I.P.B.C. DEC 2003 065990 3111 GRP MED & LIFE 115.36- DEC 2003 065990 3111 GRP MED & LIFE 3, 135.66 *TOTAL VENDOR I.P.B.C. 3, 020.30 * 568288 METRO PROF PROD INC 56982-00 065996 3916 MAINT BLDG & FAC 121.72 *TOTAL VENDOR METRO PROF PROD INC 121.72 * Date: 11/13/03 10:03 Village of Buffalo Grove Page: 43 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 596510 NADLER GOLF CART SALES MULTIPLE 065947 3380 GOLF CART RENTAL 260.41 *TOTAL VENDOR NADLER GOLF CART SA 260.41 596510 NADLER GOLF CART SALES MULTIPLE 065947 3380 GOLF CART RENTAL 118.11 MULTIPLE 065947 3380 GOLF CART RENTAL 3,350.20 MULTIPLE 065947 3380 GOLF CART RENTAL 226.70 *TOTAL VENDOR NADLER GOLF CART SA 3,695.01 598600 NCS 871579 066000 3219 PRINTING 268.10 *TOTAL VENDOR NCS 268.10 605135 NIELSEN ASSOCIATES, INC MULTIPLE 066002 3391 AD/PROMO 2,000.00 MULTIPLE 066002 3391 AD/PROMO 1, 000.00 *TOTAL VENDOR NIELSEN ASSOCIATES, 3,000.00 802150 SONITROL CHICAGOLAND NO 23852 066014 3916 MAINT BLDG & FAC 401.70 *TOTAL VENDOR SONITROL CHICAGOLAN 401.70 822150 SWISHER MULTIPLE 066015 3916 MAINT BLDG & FAC 98.00 *TOTAL VENDOR SWISHER 98.00 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 066038 3125 EMP CONT PENS/TEL 2,565.72 *TOTAL VENDOR VILLAGE OF BUFFALO 2,565.72 903130 VBG-FAC DEV DEBT SERV FND 11/10/03 066071 4812 FND TRANS 65,340.00 11/10/03 066071 4812 FND TRANS 39,460.00 *TOTAL VENDOR VBG-FAC DEV DEBT SE 104,800.00 * 988700 ZIMMERMAN HARDWARE MULTIPLE 065872 3260 MISC EXP 39.54 MULTIPLE 065872 3240 MISC EXP 41.12 *TOTAL VENDOR ZIMMERMAN HARDWARE 80.66 * **TOTAL GOLF OPERATION-BGGC 119,893.43 480.00 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 44 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED ***TOTAL BUFFALO GROVE GOLF CLUB 119,893.43 480.00 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 45 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 5805 ACE HDWRE 83489243 065963 3824 SMALL EQUIP & TOO 281.34 *TOTAL VENDOR ACE HDWRE 281.34 * 50760 ARAMARK UNIFORM SERV. 947001 OCT 065966 3114 UNIF RENTAL 257.36 *TOTAL VENDOR ARAMARK UNIFORM SER 257.36 * 51030 ARBORETUM GOLF CLUB 11/10/03 065917 3212 SUPP GC/POSTAGE 93.57 11/10/03 065917 3260 SUPP GC/POSTAGE 189.88 *TOTAL VENDOR ARBORETUM GOLF CLUB 283.45 * 60630 AUDUBON INT'L INC. MULTIPLE 065970 3113 MEMBERSHIP/DUES 150.00 *TOTAL VENDOR AUDUBON INT'L INC. 150.00 * 147200 ARTHUR CLESEN, INC. MULTIPLE 065972 3260 CHEM/FERT-SUPP GC 31.35 *TOTAL VENDOR ARTHUR CLESEN, INC. 31.35 * 152772 COMMERCIAL TURF & TRACTOR 1082003 065973 3916 MAINT BLDG & FAC 300.00 *TOTAL VENDOR COMMERCIAL TURF & T 300.00 * 153600 CONSERV FARM SUPPLY 198504 065974 3260 SUPP GOLF COURSE 407.11 *TOTAL VENDOR CONSERV FARM SUPPLY 407.11 * 256590 FAULKS BROS. CONST, INC MULTIPLE 065978 4613 C/P GOLF COURSE 1,237.41 *TOTAL VENDOR FAULKS BROS. CONST, 1,237.41 * 307010 GEMPLER'S, INC MULTIPLE 065981 3114 UNIF RENTAL/SMALL 42.76 MULTIPLE 065981 3824 UNIF RENTAL/SMALL 258.64 *TOTAL VENDOR GEMPLER'S, INC 301.40 * 373301 BRUCE HOUDEK 10/11/03 065983 3370 MERCH PURCH 975.00 *TOTAL VENDOR BRUCE HOUDEK 975.00 * 417720 IL DEPT OF REVENUE Date: 11/13/03 10:03 Village of Buffalo Grove Page: 46 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 065891 3395 STATE SALES TAX 95.00 *TOTAL VENDOR IL DEPT OF REVENUE 95.00 * 417720 IL DEPT OF REVENUE MULTIPLE 065891 3395 STATE SALES TAX 339.14 *TOTAL VENDOR IL DEPT OF REVENUE 339.14 * 418900 IL RECOVERY SYSTEMS 773928 065988 4211 GASOLINE 25.00 *TOTAL VENDOR IL RECOVERY SYSTEMS 25.00 * 418980 IL TURFGRASS FOUNDATION DEC 03 065989 3112 PRO TRNG/DUES 480.00 DEC 03 065989 3113 PRO TRNG/DUES 50.00 *TOTAL VENDOR IL TURFGRASS FOUNDA 530.00 * 422850 I.P.B.C. DEC 2003 065990 3111 GRP MED & LIFE 5,152.65 DEC 2003 065990 3111 GRP MED & LIFE 97.57- *TOTAL VENDOR I.P.B.C. 5, 055.08 * 468270 J.W. TURF, INC MULTIPLE 065991 4111 M&R DEPT EQUIP 648.22 *TOTAL VENDOR J.W. TURF, INC 648.22 * 483000 KAR PRODUCTS, INC. 9000782971 065993 4111 M&R DEPT EQUIP 17.78 *TOTAL VENDOR KAR PRODUCTS, INC. 17.78 * 522900 LESCO INC. 9SMKN8 065994 3260 SUPP G C 50.80 *TOTAL VENDOR LESCO INC. 50.80 * 568032 MENARD'S 55344 065995 3260 SUPP G C 31.02 *TOTAL VENDOR MENARD'S 31.02 * 570600 MIDWEST TIME RECORDER INC 87048 065997 3260 SUPP G C 61.80 *TOTAL VENDOR MIDWEST TIME RECORD 61.80 * 596510 NADLER GOLF CART SALES MULTIPLE 065947 3380 GOLF CART RENTAL 3,208.25 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 47 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 065947 3380 GOLF CART RENTAL 664.26 *TOTAL VENDOR NADLER GOLF CART SA 3,872.51 * 596750 NORTHSHORE AUTO PARTS MULTIPLE 066003 4211 GASOLINE 211.62 *TOTAL VENDOR NORTHSHORE AUTO PAR 211.62 * 687800 PALATINE OIL CO. , INC 383 OCT 03 066007 4211 GASOLINE 876.90 *TOTAL VENDOR PALATINE OIL CO. , I 876.90 * 736000 R.C. TOPSOIL 1809 066012 4613 C/P GOLF COURSE 333.60 *TOTAL VENDOR R.C. TOPSOIL 333.60 * 736930 RICK REED JAN-AUG 03 066013 3213 TRAVEL 449.68 *TOTAL VENDOR RICK REED 449.68 * 881408 UPLINK CORP. ARB1008 065960 3392 GPS EXP 4,231.08 *TOTAL VENDOR UPLINK CORP. 4,231.08 * 902750 VILLAGE OF BUFFALO GROVE 10/03/03 065967 4935 YEAR 04 65.00 *TOTAL VENDOR VILLAGE OF BUFFALO 65.00 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 066038 3125 EMP CONT PENS/TEL 2,398.46 *TOTAL VENDOR VILLAGE OF BUFFALO 2,398.46 * 988700 ZIMMERMAN HARDWARE MULTIPLE 065872 3824 MISC EXP 5.04 MULTIPLE 065872 3260 MISC EXP 38.85 MULTIPLE 065872 4111 MISC EXP 83.00 *TOTAL VENDOR ZIMMERMAN HARDWARE 126.89 * 988815 VENCE J. ZOLMAN MULTIPLE 066018 4613 C/P GOLF COURSE 200.00 *TOTAL VENDOR VENCE J. ZOLMAN 200.00 * **TOTAL GOLF OPERATIONS-AGC 23,844.00 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 48 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000059 DEPT NO. 000550 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED ***TOTAL ARBORETUM GOLF CLUB FUND 23,844.00 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 49 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000059 DEPT NO. 000550 REFUSE SERVICE OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 821400 SWANCC TRUST #35883008 1348 065909 4922 USER FEES 83,018.51 *TOTAL VENDOR SWANCC TRUST #35883 83,018.51 **TOTAL REFUSE SERVICE OPERATIONS 83, 018.51 ***TOTAL REFUSE SERVICE FUND 83,018.51 Date: 11/13/03 10:03 Village of Buffalo Grove Page: 50 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 11/17/03 FUND NO. 000059 DEPT NO. 000550 REFUSE SERVICE OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED ****TOTAL BILLS 2,743,131.60 376,787.04 VILLAGE OF BUFFALO GROVE Fifty Raupp Blvd. Buffalo Grove,IL 60089-2100 MANAGEMENT REPORT Fax 847-459-7906 William R.Balling #262 Village Manager 847-459-2525 Second Quarter—October, 2003 l. Cash& Investment Portfolio - October, 2003 2. Real Estate Transfer Tax Activity—October, 2003 3. Sales Tax Collections—October, 2003 4. Golf Course Operating Statistics—October, 2003 5. Report on Marketing Activities, Arboretum Club—October, 2003 6. Corporate Fund Revenue&Expense Analysis—October, 2003 7. Water Fund Revenue&Expense Analysis—October, 2003 8. Income Tax Proceeds—October, 2003 9. Public Safety Report A. E.S.D.A. Monthly Activities - October, 2003 B. Fire Department Activities—October, 2003 C. Police Department Activities—October, 2003 10. Public Works Monthly Activity—October, 2003 A. Monthly Pumpage Report B. Central Garage Fleet Cost Detail 11. Community Development Report A. Compilation of Permit Activity—October, 2003 B. Certificates of Occupancy—October, 2003 C. Public Safety Activity Report—October, 2003 D. Public Utilities Construction Report—October, 2003 WILLIAM R. 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O VQT W NM r o �Ne_ 0 aWODr N 8 W a0 tO O N r W O p M O O O W O W N W go N 0) � O M n O r O Go N aD h W o tO A � N N N r !O N 1n W Q C Qa O a� n m l0 M M M aaaDDD N (p h W n aD M N t� N 1n n n aD d 'T V h V O W� O m V m to t0 OD W m 10 d' ri h CV 0 Nr WQ m Ma 0 O O M O O W NN O O O h N N CO Q An n v W W) N CD M Oi OInapf nofO �mO N N M M tV ID - N N v N r Epp o CO 0 0 0 0 O N 0 i0 t0 r 0 04 N O to O O O O Q O O 0) W T W � O fa00 m �0 (0 ��ff r a0 N " n m W In VV c+) r t0) C Ol IIWLL N N r w r O N r LL i0 o Q 0 W0 O O W o �W�pp �0�p O O O O O tW O W O o O o Q O a N�pp M M O Q C �pp� tO f0 ahD arD W Q Z Q � r W) t0 O m r � C f 1 N r N N O CD O W W j J LV J Z J Z U o (� W QQ W V. 0 a J W J m Z 2, W W Q W Q �_ Z w cofn LL W W � Q fA WO Q W Q _ Q' J WW w W W4' W Q Z _ W Z F- V) U' f0 w p�p W a Q Z W Z a vowl, W a i o YYY w w c�L� a U w111W Q a = a O p a Q w w ¢ m QZWZ co LziWU � tn x � � � � W -' � ZZo o � 16Wa � t � o � F `g J » (A Q F Q W H yvJ d Z LL 7 W J Y J r6 - - m F [L 9 W W J CD Y t J _ _ m 0 F c J � � xo a � � v � � vWro � aia � a � � R iWtJi � � v � vaiai ai4Pa > VILLAGE OF BUFFALO GROVE 10/31/03 BUFFALO GROVE GOLF CLUB OPERATING STATISTICS THROUGH OCTOBER 31,2003 FISCAL PAID ROUNDS THRU PERCENT OF FINAL REVENUE FINAL EXPENSE EXPENSE PER YEAR ROUNDS SEPT.30 ANNUAL ROUNDS REVENUE PER ROUND EXPENSE PER ROUND RNDOPERATING 1978 35,006 32,271 0.9195 341,798.00 9.74 338,437.00 9.64 7.11 1979 38,122 35,188 0.9230 386,243.00 10.13 300,100.00 9.45 7.03 1980 39,076 35,938 0.9197 428,105.00 10.90 394,800.00 10.10 7.85 1981 41,846 38,486 0.9197 475,323.00 11.36 446,747.00 10.68 8.87 1982 44,217 40,392 0.9135 515,686.00 11.66 502,614.00 11.37 9.22 1983 44,798 41,429 0.9248 550,022.00 12.28 535,287.00 11.95 9.76 1984 43,651 40,030 0.9172 623,88200 14.29 573,588.00 13.14 10.24 1985 49,231 45,868 0.9316 667,6W.00 13.56 620,488.00 12.80 10.15 1986 47,148 43,779 0.9285 891,839.00 14.87 626,068.00 13.28 10.83 1987 48,315 44,281 0.9165 781,359.00 15.76 781,452.00 16.17 12.29 1988 47,861 43,748 0.9141 809,857.00 18.92 842,208.00 17.W 14.08 1989 50,781 46,097 0.9078 954,771.00 18.80 951,289.00 18.73 15.19 1990 49,988 44,398 0.8882 950,456.00 19.01 1,031,744.00 20.64 15.18 1991 48,000 44,133 0.9194 1,030,200.00 21.46 1,020,280.00 21.26 16.01 1992 42.610 38,751 0.9094 973,811.00 22.85 1,010,906.00 23.72 20.12 1093 41,170 36,941 0.8973 999,65200 24.28 1,077,153.00 28.18 23.78 1994 45,618 40,442 0.8885 1,211,32200 28.55 1,190,571.00 28.10 24.11 1995 41,824 38,010 0.9132 1,109,438.00 28.10 1,187,082.00 28.52 24.58 1998 39,079 35,577 0.9104 1,162,099.00 29.74 1,24200.00 31.80 29.68 1997 44,391 40,802 0.9192 1,349,932.00 30.41 1,282,15200 28.88 27.64 1998 48,283 41,211 0.8904 1,412,486.00 30.52 1,377,727.00 29.77 28.12 1999 42,822 37,219 0.8692 1,389,089.00 32.44 1,459,020.00 34.07 25.13 20M 43,422 30,019 0.8986 1,440,685.22 33.18 1,404,86297 3235 28.90 2001 40,599 36,259 0.8931 1,431,896.48 35.27 1,388,345.84 34.2D 30.48 2002 41,105 36,853 0.8953 1,347,522.00 32.73 1,419,105.00 34.47 28.62 2003 37,595 34,883 0.9279 1 172,497.08 31.19 871,904.72 23.19 16.78 TOTAL 1,134,508 1,032,007 0.9007 23,905,810.78 21.07 23,598,174.53 20.80 17.93 2003 ROUNDANCOME BREAKDOWN: GREENS NUMBER REVENUE PERCENTTO FEE ROUNDS TOTAL 37.00 8,352 235,024.00 16.9D% FY 2003 COMPARISON AT OCT.31: 2003 2D02 30.00 44 1,628.00 0.12% 28.00 3,804 108,512.00 10.12% PAID ROUNDS 37,595 39,881 27.00 3,086 83.322.00 8.21%RESIDENT PERCENTAGE CHANGE-2003 5.73% 22.00 1,889 41,558.00 5.02% 21.00 712 14,952.00 1.89% REVENUE 1,172,497 1,194,132 21.00 1,360 28,560.00 3.82%RESIDENT %BUDGET REALIZED 82.59% 35.83% 18.00 648 11,628.00 1.72%RESIDENT REVENUE PER ROUND 31.19 29.94 16.00 7,278 118,448.00 19.36% PERCENTAGE CHANGE-2003 -1.81% 16.00 953 15,248.00 2.53%RESIDENT 13.00 2,086 27,118.00 5.55% EXPENSE 871,965 922,450 12.00 3,403 40,8W.00 9.05%RESIDENT %BUDGET REALIZED 6283% 31.29% 12.00 1,189 14,208.00 3.16% EXPENSE PER ROUND 23.19 23.13 10.50 2,155 22,627.50 5.73%RESIDENT PERCENTAGE CHANGE-2003 5.47% 10.00 134 1,340.00 0.36%RESIDENT 8.00 1,982 15,858.00 5.27%RESIDENT 7.00 2D6 1,442-00 0.%%RESIDENT OPEN 318 4,047.75 0.84% WEATHER CONDITIONS(AT LEAST PART OF DAY-SINCE 04MY TOTAL 37,595 782,415.25 100.00% TYPE MONTH TO-DATE PRIOR YEAR H S 582 RAIN 2 35 27 CLOSED 1 6 3 NO-CARTS 0 2 1 AVERAGE GREENS FEESIPAID ROUND: 20.81 TOTAL DAYS 31 153 153 RESIDENT ROUNDS 13,925 37.04% FIRST SNOW: NON-RESIDENT ROUNDS 23,354 62.12% OPEN ROUNDS 316 0.84% ROUNDS %ALL ROUNDS MEMBERSHIPS AVGIROUND MEMBER ROUNDS 11,306 23.21% 103,598.50 9.11 TOTAL PLAY 48,961 N C O (m0 O a00 aD 0V� I�Ap pl N O O t 1p m Q 0 D)f O O O O CND O N N N 2 , Ol O N O coO O b CD O O O f0 0 CND n co G aG O O O OOD h O co N N (D O O O p Op O O O O O O / O O O O� O O O O O O O I t O O O O r N r n O N O N COD r N M(h M t7 t.V N I CD C4 m M t0 O O m 0 0 0 r i0 0 0 m 0 m m N O m 0 0 0 m V O O CD C4 O Qn (0 to 1� 10 I,- N R aa P m 0 Q I O c m M V ? Y m O O J G u0i r N O Of_m Z p O �0 R N N r A ch <O f�l -NO S m0 n r N O � co O O O O O O O t0 O O O O O O t0 O C7 l'7 O O O m0 WU � tUW� or C14 iOuQin n � O o O v r7 4 Q Q> Cr) N O O O O 0 O CDO � 0 0 0 M IT Z O Z .-- rVr aD m (V Cl) O fCChpp O O O O O tD O O N 0! O O O O O C ep v m m O O O O O n h n lh lh l'9 iR Onl 10 n N aOD N V h O n CnD M fnD M O V N 0 c r v v m C V lh cn R o �O o o c9 tO( tD o o /7 140 d m 0 Q O w Y m GNo a c Mp N `' m m m R �c, o w N ? N CD N N N b (A O N p�r m QD Y p O m O O m n 0 0 O 0 0 0 Cp R N 0 0 0 0 vi m(Q7 Cr m n YN ntV N N m N CD NC7 i0 MrN (0Nnv 0m) 0 0 C.., N m O m w O mn N ci C4 O W) N M NQrn, J O O O O OD N Om p� O O � J e- cU) � O O O O O CD tD O O O tD m Q n �� N N m W@� O 10 co O0m0 N tpCppp �0 {fppV N r pp�� Z i0 O O O m tND CD N co O O O m m N Z O (OV O � 0 0 OD(11 Cl) (n P- it) 0 0 0 � N NV r r M r N 0 N tQD 0 tp tp pp N N r ��00 Y' tD O o (D O O rz N O O W W aND Wp N CO 00 O O O O O1 O r M N if1 �' m (mV C4 t+O1 O W O r n •! O m 0 40 V O M (p O O p m O m QJ O to 00 n 0 0 0 to N N O to f0 aD O CA N aD N N CD O m (p N M C) 10 00 CD O m m ccpO m m n r Pl O O N m N n b R N m CC O tD Cl N aD n Q M O �! l7 m r p m Qjcq C6 R N N (V N N O O O O O O O N OO O N OO O N tc) O (7 OO OOOm O O N 0' O N mn(DD r I- - nn 00 uni O M (h r 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o X o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m to m ano_ m r m g LL r r t7 w O LL Z tO10 (D � o Q N w $ � o r > W Z < W Q 2 Z m u) m m � Z Q w CO) � Z m w w m J mU' wwtn � � w (Jn � w z wz � m � wcw7 wow JCrw>M � wZ z (Q� w E WT � a Q 8 m a rr w Q - - _ z a w i T z 2 Q 8 m Q rr w o z 2 W W LL V r it w ¢ Z -3 O� d W Q w LL ce cr CA ¢ Z J F W Q �i » v� � aC� � ►- maw c) uF{ S O G �Z z ac9 � � o aw HO O VILLAGE OF BUFFALO GROVE 10✓31/03 ARBORETUM GOLF COURSE OPERATING STATISTICS THROUGH OCTOBER 31,2003 FISCAL PAID ROUNDSTHRU PERCENT OF FINAL REVENUE FINAL EXPENSE EXPENSE PER AR ROUNDS (11 PER ROUND EXPENSEQ PER ROUND RND40PIMTM logo 18,488 14,807 0.8015 8/ 885.00 40.54 882,836.00 53.56 32.05 1991 24,389 22892 0.9304 710,431.00 31.59 1,10kINK1.00 45.3E 30.85 1992 24.311 22,399 0.9214 854.941.00 35.17 1,170,499.W 48.15 33,61 1993 25,569 23= 0.9106 923,276.W 36.11 1,245,315.00 48.70 34.80 1904 26,713 24,362 0.9120 1,019,536.00 35.17 1,346,782.00 50.42 38.96 1995 24,885 22,808 0.9165 981,915.00 39.46 1,289,942.W 51.84 39.57 1996 77,907 25.537 0.9151 1,106,497.00 39.65 1,366,953.00 48.62 39.55 1997 29,090 25.462 0.9097 1.176,298.00 40.44 1,402,406.00 4821 38.32 1998 28,516 25,581 0.8971 1,182,136.00 41.46 1,507,525.00 SZ87 39.01 1989 26,955 23,890 0.8863 1,154.283.00 42.82 1,54$510.00 5723 42.50 2OW 25,722 24,177 0.9048 1,120,590.01 41.94 1,42D,418.79 53.16 38.40 2001 21,795 20,451 0.9383 973.710.36 44.68 1,271,916.44 58.36 40.03 2D02 22,152 20,076 0AW 859,505.00 38.80 1,465,034.00 67.17 49.65 2003 4102 21654 0.9378 1155115.34 50.00 994,773.41 43.06 26.26 TOTAL 348,502 318,079 0.9125 14,064,905.21 40.43 18,025,840.64 51.71 37.40 (2)INCLUDES PRINCIPAL AND INTEREST DEBT SERVICE 2003 ROUNDANCOME BREAKDOWN: GREENS NUMBER REVENUE PERCENTTO FEE ROUNDS TOTAL 55.00 3.095 20%226.00 15.90% FY 2003 COMPARISON AT 9E2T 30: 2098 2002 45.OD 535 24,075.00 2.32% 42.00 4,228 177,576.00 18.30% PAID ROUNDS 23.102 21,671 41.00 3.201 131,241.00 13.88%RESIDENT PERCENTAGE CHANGE-2003 6.801A 40.00 238 9,5m.00 1.03% 35.00 382 13,370.00 1.65%RESIDENT REVENUE 1,155,116 796,663 34.00 273 9,282.00 1.18% %BUDGET REALIZED 94.49% 21.67% 32.00 275 8,200.00 1.19% REVENUE PER ROUND 50.00 36.76 30.00 1.541 46,23D.OD SAM RESIDENT PERCENTAGE CHANGE2003 30.00 551 18,530.00 2.39% 27.00 13 351.OD 0.00% EXPENSE 994,773 967,070 25.W 59 1,475.00 02M %BUDGET REALIZED 61.37% 50.73% 24.00 lzm 2kW.00 5.32% EXPENSE PER ROUND 43.06 44.63 24.OD 345 8,280.00 1.49%RESIDENT PERCENTAGE CHANGE-2W3 2.86% 23.00 92 2,116.0D 0.40%RESIDENT 20.00 2,773 55,460.00 12.00% WEATHER CONDITIONS(AT LEAST SOME OF DAY-SINCE 04M01): 20.00 584 11,680.00 2.53%RESIDENT TYPE MONTH TO-DATE PRIOR YEAR 18.00 48 864.W 0.21% RAIN 2 35 27 18.00 93 1,974.W 0.40%RESIDENT CLOSED 0 1 3 17.50 1.117 1g,647.50 4.84%RESIDENT NO-CARTS 0 0 1 15.W 173 2,505.00 0.75%RESIDENT TOTAL DAYS 31 153 163 15.00 186 2,790.OD 0,81% FIRST SNOW: WrAM 14.00 50 700.00 0.22%RESIDENT 13A0 135 1,755.00 0.581E RESIDENT 12.00 22 284.00 0.10% 12.00 536 6,432.0D Z32%RESIDENT 10.00 51 510.00 022%RESIDENT OPEN 676 2D,165.95 2.93% TOTAL 23,102 805,475.45 100.00% HS 215 AVERAGE GREENS FEESIPAID ROUND: 34.87 RESIDENT ROUNDS 8,300 35AM NON-RESIDENT ROUNDS 14,128 61.15% OPEN ROUNDS 876 2.93% ROUNDS %AI1 ROUNDS MEMBERSHIPS AVGJROUND MEMBER ROUNDS 3,252 12.34% 26,471.00 6.14 TOTAL PLAY 26,354 (1)DOES NOT INCLUDE PROPERTY TAX EXTENSION OR OPERATING TRANSFER REVENUE OF: 1991 181,088 1995 t25,620 1999 233,342 2003 259,478 1992 152,355 199E 619,736 2OW 240,WS 1993 149,885 1997 133,497 2001 457,901 1994 157,001 logo 204,047 2002 WOW LNielsen Associates INCORPORATED Village of Buffalo Grove —The Arboretum Club Monthly Report on Marketing Activities October 2003 Focus of Month's Activities The primary activities for the month of October were directed to advertising for fourth quarter and further discussion of brochure and marketing folder. Hours Devoted to Account Hours for the month were below contract levels of 20 hours per month. Hours for the contract to date(January—October)have been 478.75,which is 47.8 per month,more than double the contracted hours for the retainer. Key Outcomes Accomplished The brochure and folder materials were further stalled by Progressive as they are reluctant to make a commitment and incur costs for printing these materials. We learned at the end of October that Progressive would be handling their marketing and advertising from within the organization due to budgetary constraints. The marketing folder is to be completed by year end, but no word on whether they will approve the brochure. 1. The golf portion of the tri-fold brochure has been approved. Should Progressive not choose to be a part of this brochure,we will redesign the food/banquet portions and devote the brochure to golf. This will ensure there is a golf brochure prepared for the 2004 golf shows and corporate mailings. 2. Ad work was completed for the Birdie Book and Wyndham Hotel. 3. Completion of RST survey and results submitted to Carmen. Golf side of the business was highly rated and ideas were generated for"club"activities for the 2004 season. Directions for Coming Month Activities for November-December will involve planning and strategizing for 2004, assessing in detail what activities have worked best,developing a binder of all the visuals to demonstrate the"living of the brand"message throughout the year,the scope of ads/activities and the geographic area to which the message has been communicated. Nielsen Associates, Inc. 2003 Village of Buffalo Grove —The Arboretum Club October 2003 Report Nielsen Personnel on Account • Kathy Nielsen—overall strategy and account management;branding facilitation and direction; input into creative materials required; coordination with Progressive Management team; and coordination with Village. • Al Viehman—administrative support and liaison to advertisers; survey designer and data collector; logistical coordinator of print jobs and golf show setup. • Lynne Marie Parsons—graphic designer and creator of The Arboretum Club brochure,buck slips,rate cards,and ads. Nielsen Associates, Inc. 2003 o N 4D O W 0 $ c � � 0) S 7 m t) < N N m p m aft o m �N o N O �o,. 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N m 5j m EAD G N O N m O �p m O ` A Q � N c r N m ti N O N GO O O 1n f m {I.V W A 10 O vi O O A m 4 � �O ap ' m r O dp Wi f m m ci ED W Go G� �p N y� N W $ f N b A f m M N ® G m l9 0 aD O N7 Op th CDh �j N < N f m O O O Q Q7 Nit Q f a a �qp 41 J 06 . O� O fa`I O W go A m M O ED b O O A N O N O N 7 �f1 m N f (� m Y h pp •� O !f f O W fA m OR f � f off O A N N OAD l++ll `�' �C f � S2 fJp X A m p In m to 7pR cq O oo ' N Q W a h X r (9 V Z p U' (A W ul 2 O Z i� 12 �+ N N W ? W U Q Q U' Ol K U. LL ` r g r r r W r W r tS r r r > r r h r r r 1- 4W T O LL Q o y>, o o o c w o . U. `'a o uj o WaO o o i o Y X a z> w y O m O m W =N m m w , 0 z m W m Z m F- m 3 m m J m m o m W 2 W F 4y., uu u1�� W �' 0 W u�. ZLL W (9 Q S R' N O LL O Z v w 0 g O W O O O p O O W O m Z O O LL O F (K j 0. -1 O } W U. if• - X W X iR iR 0 * Z aR 0 O * W * . �q O W an d > 0 } .� 0 li LL d w W fd d LL 0 W r r a 0 O p LL 0 yx� b x N Y• A O x O �. p x {CV N ' + 8 O S f O ~ ° N lV O O O X O p O Oci O O O O O O o ZO' O Y• O � O x O � O � O � O � O � p g O � O �j C p p p O O O O ci lot O O p O p 0 O O 8 O $ O O p p $ m O O P O O O O O O O O LL Y [ xg xa C O p p p O O O p O O O O O O O X§R o O P xxQ yp<� x C r n ± v`ti o p O p o � o O N ^ o M xb ^o Y f O OK r' O p t K xa O ri M A S pO O pj Mi p P ^ ID Ii C +p O 1� i O O � R � � � � i A ♦ p O � � ' O ' FT n o o � e � � fl, `► O� q P S p b Y lV O O „ C f N q N O P 0 0 M LU m Y W $ UZ W U r r LL p �p m y W W m C - ° a WRxx $ x xxxs � mo s 3 � 'a 0) 0 0 0 O C O) O O O O m N N N N O W z > t 0 0 a 0 J , o Q a U. 73 LL F' o D W CO) 0 o W 4ok N W 0 a 0 0 J � � XaZ J oCO > m U. LL 0 o g o 0 0 0 0 0 0 00 0 O U) M N MEMORANDUM DATE: November 3, 2003 TO: William R. Balling Village Manager,} FROM: Paul A. Soucy (:: r ESDA Coordinator SUBJECT: Monthly ESDA Activities Below is a tally of ESDA activities beginning October 1, 2003 through October 31, 2003: ACTIVITY HOURS REMARKS Emergency Management 22.0 Emergency Preparedness Plan update Training/Drills 5.0 VHF/UHF frequency upgrade in Mobilecomm Meetin s Monthly 3.5 Upgrade emergency communications of EOC to Include an 800 MHz Trunking System backup LCEMCC 2.0 NIEMC Meeting Quarterly ESDC Meeting Other 1.5 Homeland Security local review of Police General Order 0-5 Bioterrorism Preparedness Response Fire Police Public Works 2.5 Reviewed Public Works Mutual Aid Agreement Projects 4.0 Siren Installation Research, Twin Creek 2.0 Single Point Siren Activation through Central Dispatch Research and Development 2.0 ESDA Budget Preparation TOTAL 44.5 PAS/bf d, �J V� �O �V OP iO �J _ O z wZ0 >0 W � �� s 0 CL cq Oav� o aWJN L . a < = W V �' O o% yJ 000000 - 000ao 6� �d'MNr- � a m rn O m U m Z W N g -5 O Q � x W p J co p p a J W N Q w v U. W LL a W o0 0 > OWa 0LL OC V r- 00 0 Q M L LL L. m (.0 � o O W � o L o L N N �- F— oo 00 W � 10,, �<! Q Xb c4 5 LL. W � � 6, o� W m Cl) 1 > I i o 5 i II O s LL LL. m u9c.� yo^ A� � S, <i O� 00000000 � �',l� �NOoOC�d' V W/ (n LL W ■ O7� VO 70 o� Xb > W O o °�� N s WW y OaWm V- LLI V G� :0 w �s �o QQC s s God �il O O O O O O O 00 BUFFALO GROVE POLICE DEPARTMENT October 2003 Calendar Calendar Year to Date: Oct Oct Yr To Date Oct Oct Oct Oct Oct PART I CRIMES 2003 2002 2003 2002 2001 2000 1999 1998 Homicide 0 0 1 0 0 0 0 0 Forcible Rape/Agg.Criminal Sexual Assault 1 0 1 1 1 1 1 1 Criminal Sexual Assault 1 1 2 4 2 0 0 0 Robbery 0 3 0 3 0 4 7 1 Aggravated Battery 0 1 3 2 4 5 3 4 Aggravated Assault 1 0 6 4 2 6 5 4 Burglary 1 8 37 41 37 53 39 65 Burglary from Auto 9 24 98 140 185 172 153 174 Theft 35 39 303 286 315 296 312 354 Auto Theft 1 0 13 16 18 14 13 14 Arson 0 0 3 2 1 6 1 2 Tot. I Crimes 49 76 467 499 565 557 534 619 Part II Offenses 197 181 1948 2146 2116 2584 2556 2634 Part III Codes 1360 1415 14079 14793 15772 15158 15531 15025 Incidents 1606 1672 16494 17438 18453 18299 18621 18278 ARREST DATA Part I 9 12 69 86 65 67 80 83 Part II 100 77 928 986 848 1283 1324 1373 Part III 4 2 44 41 48 67 91 79 Traffic 1170 1351 11720 12992 12992 16803 17327 19233 Ordinance 352 431 3834 4951 3696 4852 4454 5948 MANPOWER ANALYSIS - PATROL DIVISION MANPOWER ANALYSIS - PATROL DIVISION October 2003 October 2002 Equivalent Equivalent Part 1 49 x 3 = 147 Part I 76 x 3 = 228 Part II 197 x 1.5 = 295 Part II 181 x 1.5 = 271 Part III 1187 x .5 = 594 Part III 1245 x .5 = 623 Accidents 173 x 1.5 = 260 Accidents 170 x 1.5 = 225 Traffic 1170 x .25 = 292 Traffic 1351 x .25 = 338 Ordinance 352 x .08 = 28 Ordinance 431 x .08 = 34 Total dedicated hours 1616 (formulated) Total dedicated hours 1749 (formulated) Total man-hours: 5294 Total man-hours: 5408 Undedicated Dedicated Ratio Undedicated Dedicated Ratio 3678 (divided by) 1616 = 2.28:1 3659 (divided by) 1749 = 2.09:1 t p w 42) *0 c ot � v` a w coo cm a CL 0 o > a vw 0 C ca U) r. C m y„ 13 WCD N = o MOM m W N � � S Vl 0 M N a .� m © `� •i+� N Q TW 5 � � � In N 0 M �. 40 few low* © 0 m ■ Ca o E sc S ... V rr. V off a� ■ ~" (a o it N N a. � N PUBLIC WORKS DEPARTMENT OPERATIONS DIVISION October-03 WATER PUMPAGE REPORT (month) TOTAL THIS PERIOD FISCAL YEAR TO DATE LOCATION CURRENT LAST YEAR CURRENT LAST YEAR Well/Pumping Station#1 345 So.Arlington Heights Rd. Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.000 Lake Water Pumpage(mil.gal.) 13.744 9.541 93.600 75.955 TOTAL PUMPAGE 13.744 9.541 93.600 75.955 Well/Pumping Station#2 525 No.Arlington Heights Rd. Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.000 Lake Water Pumpage(mil.gal.) 59.482 44.130 304.075 276.970 TOTAL PUMPAGE(mil.gal.) 59.482 44.130 304,075 276.970 Well/Pumping Station#6 120 Horatio Blvd. Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.000 Lake Water Pumpage(mil.gal.) 24.598 43.130 226.918 304.366 TOTAL PUMPAGE(mil.gal.) 24.598. 43.130 226.918 304.366 Pumping Station#7 401 LaSallle Ln. Lake Water Pumpage(mil.gal.) 32.285 32.639 359.533 404.142 TOTAL PUMPAGE(mil.gal.) 32.285 32.639 359.533 404.142 Total Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.000 Total Lake Water Pumpage(mil.gal.) 130.109 129,440 984.126 1061.433 TOTAL GALLONS PUMPED(mil.gal.) 130.109 129."0 984.126 1061.433 AVERAGE DAILY USAGE(mgd) 4.197 4.175 5.349 5.769 Comments Submitted by: r n S S Supervisor Reviewed by: Superintendent Pub Works Cloerations g:com/quttwater/report/monthy/pump96 Village of Buffalo Grove Public Works Department October 2003 Central Garage Section Fleet Cost Detail This Fiscal Year This Fiscal Year Last Fiscal Year Last Fiscal Year Current Period Year-To-Date Current Period Year-To-Date Usage-Miles/Hours 98,772.0 586,841.0 99,558.0 605,679.0 Fuel-Gasoline Gallons 6,645.4 39,237.3 6,665.7 41,804.1 Fuel-Diesel Gallons 2,853.6 22,989.8 4,626.9 26,843.0 Fuel Usage-MPG/MPH 10.4 9.4 8.8 8.8 En-Oil-Usage/Qt. 0.0 0.0 0.0 0.0 2nd-Oil-Usage/Qt. 0.0 0.0 0.0 0.0 Road Calls 0.0 11.0 1.0 8.0 #Repairs 514.0 2,882.0 218.0 1,980.0 Shop Hours 688.0 3,750.5 670.1 3,780.4 Down Hours 0.0 0.0 0.0 0.0 Cost /Mile cost 1899 Cot Iffik Cost !Mile 4211 -Gasoline 8,317.63 0.084 48,960.3 0.083 7,998.81 0.080 48,330.91 0.080 4212-Diesel 3,338.65 0.034 24,918.7 0.042 5,367.14 0.054 26,745.83 0.044 4215-Add Eng-Oil 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 4215-Add 2nd-Oil 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 4213-Shop Parts 8,461.75 0.086 46,458.87 0.079 12,058.91 0.121 48,426.97 0.080 4214-Shop Labor 18,198.62 0.184 99,348.72 0.169 17,725.26 0.178 101,316.9 0.167 4218-Outside Repair 5,659.43 0.057 19,946.42 0.034 317.50 0.003 13,808.70 0.023 TOTAL 43,976.08 0.445 239,633.07 0.408 43,467.62 0.437 238,629.31 0.394 Submitted by: CeF tl I a g S pervisor Reviewed by: S t ent Public rks ape ions g:k ommon%garagoVepoits\monthlyVnonend03.xls WY U Y.-itildui i+�'rar' p W Q } LL! p p C 8 8 S 8 pp� y 8888888CD OOOONO Wl'? 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Vim/ - Na0 2 qqCY) KqE \ b q 0 2w d0 � 22 � Kq0 � 2 / $ � � � to $ m n - n one 06it \ o . 2 . � > e 2 LL O z < W % O O Q � 2 Wa c g m § 0CL § % c ■ . � w n k03 ■ 220 w k / E Z E c -0 ° o ■ ■ Q a 0 ,0 Q q -o 0 0 0 2 -0 = g 2 � t � > ƒ � 0).s c 2 ■ � k � p oc @ £ Q mo = g _ � 0 2 Z � fvQ2 § c mf �\ ° E 0 / � O a- NMI32f ƒ m $ Na2mLLQ- 3 bW04 2 < w a0 / / . . 0 0 2 To: Edward Schar Building Commissioner From: Brian P. Sheehan, R.S. Health Officer Date: November 1,2003 Subject: Health Department Activity Report for the Month of October. Day Care Center/Day Care Home 2 Food Service Inspections 37 Food Service Re-inspections 16 Food Service Construction Inspections 26 Foodstore Inspections 1 Food Service Pre-opening Inspections 15 Plan Reviews 33 Complaint Inspections&Follow-up 77 Property Maintenance Inspections 78 Microwave Inspections 21 Carbon Monoxide(Commercial/Residential) 25 Radon Kit Installation & Follow-up 3 Vending Machine License Inspections 34 Mobile Vendor Licenses/Inspections 1 Swimming Pool Inspections/Re-inspections 5 Temporary Foodservice Inspections/Reinspections 0 Emergency Inspections& Re-inspections 0 Assistance to Public 312 Meetings&Training: October 16,2003: Board of Health Meeting cc: Board of Health DEPARTMENT OF BUILDING AND ZONING PUBLIC SAFETY ACTIVITY REPORT OCTOBER, 2003 IV. LITIGATION REPORT See Attached V. CODE CONFERENCES October 21, 2003 —Bill Visconti,Vapor Bus, 1010 Johnson Drive October 22, 2003 —Deano Vass, 722 S. Buffalo Grove Road October 24, 2003 —John Serkowski, 7 Springside Court October 28, 2003 —Bill Visconti,Vapor Bus, 1010 Johnson Drive October 31, 2003 —Redevelopment of the SWC of Lake Cook Road and Rt. 83 VI. PROPERTY MANAGEMENT: BUFFALO COURT: No action required. BUFFALO GROVE SHOPPES: No action required. CAMBRIDGE COMMONS: Miscellaneous litter and debris in rear of center. Management company notified and area cleaned. CAMBRIDGE WEST: No action required. CHASE PLAZA: No action required. COUNTRY COURT: No action required. CREEKSIDE COMMONS: No action required. DUNDEE POINT: No action required. DUNELL CENTER: No action required. THE GROVE: No action required. GROVE COURT: No action required. GROVE POINT PLAZA: Rear service drive is deteriorating and in poor repair. HIGHLAND OAKS: No action required. PLAZA(THE): The parking lot lighting has several lights that need to be serviced. The garbage enclosure doors are in need of repair in the rear of the north building. PLAZA VERDE: No action required. THE SHOPS AT APTAKISIC CREEK: No action required. SPOERLEIN COMMONS: No action required. STRATHMORE SHOPPING CENTER: No action required. STRATHMORE SQUARE: No action required. TOWN CENTER: The items noted on the previous report have been corrected. VILLAGE PLAZA: No action required. WOODLAND COMMONS: No action required. Respectfully submitted, Building Commissioner ES/jck DEPARTMENT OF BUILDING&ZONING Attachment PUBLIC SAFETY ACTIVITY REPORT OCTOBER, 2003 LIMITED DISTRIBUTION IV. The was no Housing Court activity for the month of October, 2003. The next regularly scheduled Housing Court date is November 7, 2003 at 9:00 a.m. ENGINEERING SERVICES MONTHLY REPORTS OCTOBER,2003 Waterford Pointe Driveway paving completed. Parking lot paving completed. Noah's Landing Work completed on drives and walks. Paving completed. Final TV inspection completed. Parkview Townhomes Concrete walks and apron work continues. Work continues on water and storm relocation. Work continues on detention basin. Brentwood Station Work continues on drives and walks. Vernon Townslu_p Storage Building Work completed on storm and water. 1 st Equity Bank Lot paving completed. Groundwork Building Work begins on water and sewer. Richard K. Kuenkler,P.E. Daniel J. Kul Village Engineer Engineering Technician GAENGINEEROMOct2001doc § . . . . 1 1 1 1 1 1 1 ■ q � � � � � � � w a � _%2 ®%2 ■ %§ ■§§ � § �to k& ■ ■%p §■ % � ■ � kkkk k2 � ■ ■� � § � % kk 0 � � � � 0 � k , � 0 U � M O � U q � \ � k � CV h o W Q m % % w kEl Q cn C4 § Qq & R ® � R o C N Cam! 0. q 4 ti �� 40 c c Q 0 i �o k� W 4 h 0. W o h y � R o � y W ti � o a a0. Board Agenda Item Submittal VIII-B Requested By: Scott D Anderson Entered By: Scott D Anderson Agenda Item Title: Presentation: FY 2003-2004 Six-Month Budget Performance Report Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 11/12/2003 11/17/2003 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. October 31, 2003 marked the mid-point of FY 2003-2004 for all Village funds with the exception of the Buffalo Grove Golf Club and Arboretum Golf Course Fund,which are reported and accounted for on calendar fiscal years. Based on a review of revenue and expenditure/expense trends across all funds, the Village's overall fiscal operations and policies appear in line with budgetary representations made prior to May 1, 2003. While mid-year results overall are positive,continued monitoring of financial activity and individual departmental performance will continue due to unstable economic conditions and fluctuations in demands within the Village's service area. This oversight will be necessary in order to ensure that the fiscal condition, at year-end, yields expected results and establishes a baseline for the development of the FY 2004-2005 budget. The following is a comparison, through six months, of revenues and expenditures/expenses (actual versus budget) for all funds and account groups: FY 2003-2004 Budget Actual Percent Realized Revenue $42,672,614 $25,527,623 59.82% Expenditures $43,963,109 $19,991,628 45.47% At October 31, 2002, 51.82% of revenue and 39.64% of expenditures had been realized. Actual revenue received has increased by $1,855,552 and expenditures/expenses have decreased by $17,147 from last year's mid-period performance. A presentation will be made to elaborate on the performance. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Six Month Report FY 03-04.doc Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William R.Balling FROM: Scott D. Anderson DATE: November 11,2003 SUBJECT: Six-Month Performance Report FY 2003-2004 October 31,2003 marked the mid-point of FY 2003-2004 for all Village funds with the exception of the Buffalo Grove Golf Club and Arboretum Golf Course Fund,which are reported and accounted for on calendar fiscal years.Based on a review of revenue and expenditure/expense trends across all funds,the Village's overall fiscal operations and policies appear in line with budgetary representations made prior to May 1,2003. While mid-year results overall are positive, continued monitoring of financial activity and individual departmental performance will continue due to unstable economic conditions and fluctuations in demands within the Village's service area.This oversight will be necessary in order to ensure that the fiscal condition, at year-end, yields expected results and establishes a baseline for the development of the FY 2004-2005 budget. The following is a comparison,through six months,of revenues and expenditures/expenses(actual versus budget)for all funds and account groups: FY 2003-2004 Budget Actual Percent Realized Revenue $42,672,614 $25,527,623 59.82% Expenditures $43,963,109 $19,991,628 45.47% At October 31,2002, 51.82%of revenue and 39.64%of expenditures had been realized. Actual revenue received has increased by$1,855,552 and expenditures/expenses have decreased by$17,147 from last year's mid-period performance. The variance of budgeted revenue to expense,as reported in the FY 2003-2004 budget was comprised of the following major deviations: • Transfers were approved for the Corporate Fund from revenue earned in prior fiscal periods to supplement the funding of ongoing capital programs such as facilities development and construction,for tax abatement relative to debt service obligations,and certain pension program shortfalls. • Continued use of fund balance and debt proceeds within the Capital Project Funds for ongoing progress and completion payments on various programs approved as part of the Capital Improvement Plan. • The payment of bond principal and interest obligations from prior accumulations of fund balance within certain of the debt service funds of the Village. Such draws are planned and do not represent the contingency use of future revenue flows. • Draws from the prior year fund equity to provide for identified capital improvements within the Water and Sewer Fund. Other minor draws were programmed within the document,but are well within the operational capabilities of those funds and as part of a phased use of fund balance. The following is a brief analysis of revenues and expenditures at the mid-year point.The analysis concentrates on those major account groups that represent significant commitments for both revenue and expense. Revenue Analysis:Attached to this document is an historic comparison of revenue realized by October 31.In all cases, mid-year revenue has always exceeded the 50%benchmark level.Realized revenue has ranged from a low of 51.82%to a high of 69.63%. Property Taxes: Collections to date represent the entire 2002 levy extension in Lake County, along with the second installment of tax year collections within Cook County. In the final quarter of the fiscal period the first installment of 2002 property taxes will be collected and remitted from Cook County only;collections of tax year 2003 levies will not be received from Lake County until FY 2004-2005.In addition to levies initiated by the Village,additional tax revenue is received for directed levies as a result of the existence of Special Service as well as Tax Increment Financing areas.To date,a total of 82.12%of the property tax budget estimate has been received. Historically,virtually 100%of taxes levied are collected so it is anticipated that budget estimates will be realized by year-end. Sales/Home Rule Sales Taxes: Sales Tax revenue is currently at 46.99%of budget with net receipts of$2,414,979,which represents a reduction from FY 2002-2003 of $103,879 or 4.12%. Home-Rule Sales Tax receipts total $619,600 compared to $686,183, a decrease of$66,583 or 9.70%. The percent of budget realized at October 31 was equal to 43.10%. These two taxes continue to remain sluggish compared to both the budget and the prior year.During the first six-months of the previous fiscal year,four of the six months posted higher State Sales Tax totals than this review period(May through October,2003).The Home Rule Sales Tax figures only exceeded last years totals in one of the six months.Based on economic data,there does not appear to be any indications of significant recovery in the near term. Income/Real Estate Transfer/Telecommunication/Motor Fuel Taxes:Income Tax revenue is at 45.58%of budget with a per capita distribution equal to$35.75. This compares to$39.17 in FY 2002-2003,a decrease of$3.42 or 8.73%per capita. In terms of a dollar change,income is$146,3 80 below similar FY 2002-2003 receipts. Further,trending remains of concern in that 22 of the last 24 reporting months show receipts lower than the like month in the prior year. Receipts from the Real Estate Transfer Tax total$684,579 compared to$617,296 in FY 2002-2003. This tax remains strong(budget vs.actual)primarily due to the current interest rate environment as mid-year revenues equal to 88.32%. The collection of this tax will continue to be budgeted conservatively in order to maintain a cautious level of Corporate Fund reliance. Receipts from the Telecommunications Excise Tax levied at a rate of 6% totaled$1,337,152 or 57%of the approved fiscal period budget which compares to FY 2002-2003 revenues of$788,409. The difference in the amount of revenue generated is due to the change in the tax rate after the abolishment of the Infrastructure Maintenance Fee.The gross tax was increased from 4%(3%Telecommunication& 1%IMF)to 6%on all eligible charges. Lastly,Motor Fuel Taxes exceed the 50%benchmark at 52.96%. Total revenue for Motor Fuel Tax is$2,999 (.471/o) below last year.Per capita revenue distribution to date of$14.51 compares to$14.58 at October 31,2002. Development Fees/Licenses:Construction and development related fees and licenses are generated inboth the Corporate and Water Funds. At mid-year, income was equal to 82.52%of the approved budget. Construction activity, while limited,has occurred within larger projects that have generated largerfees for both corporate and waterbased activities. Seasonally,activity will slow in the second half of the year although it is anticipated that budget estimates willbe made. Sales of Water/Debt Service:Revenue earned appears out of line at mid year due to the timing and accrual of water sales and sanitary sewer treatment fees to be received in the second half of the fiscal period.While revenue reflects mid-year performance,what is not reflected is October,2003 Cook County residential,along with the September-October,2003 revenue for residential and commercial user/consumer rates and fees to be billed as of October 31,2003.Revenue trails last year's mark by$208,304 from$2,817,722 in 2002 to$2,609,418 in 2003. While midyear results note that 42.37%of revenues have been realized,it is anticipated that the approved budget will be exceeded through April 30,2004. Interest Income: Investment income trails the 50%benchmark at 35.67%of budgeted revenues realized.Much of the revenue is not realized until the close of the fiscal year through accruals,most specifically for pension funds. Yields have remained at historic lows due to the broader economic conditions that have been in place for the past several years. All short term investments are earning between.8 and 1.1%.Village owned equities have posted strong returns during the first six months although it is anticipated that the growth will moderate during the second half of the budget. At present,it is anticipated that the investment budget for FY 2003-2004 can be attained. In concluding the revenue analysis,it appears that overall combined fund revenue targets should meet budget by April 30,2004. Certain revenue,such as Interfund Transfers,generally are not posted until the second half of the period and then only based on the need of the receiving fund.This year the transfers made have exceed the budget by 38.29%.The reason for this is due to an accounting pronouncement that requires all property tax revenue due to the police and fire pension funds to be reported as a revenue of the General Fund and posted as an operating transfer when the revenue is redistributed. The budget does not reflect those transactions as the pronouncement was implemented after the development of the document. If there is no identified need within a fund for an operating transfer,an expenditure reduction will also be realized in the granting fund. Additionally, in the case of Central Garage Recoveries, most of the revenue is attributed Reserve for Capital Replacement transfers. Recoveries for overhead will now only occur for the enterprise funds. As with any fiscal oversight, all revenue categories will be monitored closely and all efforts maximized in order to enhance revenue potential with specific emphasis directed toward monitoring those high impact revenues that are affected by either local and/or national economic trends and conditions. Expense Analysis: Expenditures to date total $19,991,628 or 45.47% of the approved budget. This compares to $20,008,775 or 39.64% in FY 2002-2003. As with revenue, an historic budget-to-actual perspective is presented. Trending,with only one exception,has always been positive to the benchmark.Generally,mid-year expenditure levels have been in a range that runs from the high 20%to the low 40%levels. Personal Services:This is the single largest expense account category budgeted by the Village.In terms of total budget, Personal Services account for 37.51%of expenditures,which compares to the FY 2002-2003 commitment of 31.62%. Salaries and wages paid through October 31,2003 total$7,711,276 or 46.75%of budget,representing a 1.48%decrease from FY 2002-2003. Personal Benefits: The largest account within this category is Group Health,Dental and Life Insurance.To date, 50.47%of the budget has been spent,compared to 40.95%last year. Capital Projects and Improvements:Budget authorizations for capital projects, equipment and improvements total $6,858,727 or 15.60% of budget. Several major capital programs are underway that account for a majority of the authorization: • Street improvement programs within the Motor Fuel Tax Fund,which includes local annual street maintenance and reconstruction along with major multi-agency street and highway construction programs within Buffalo Grove. • The completion of the clubhouse facility at the Arboretum Golf Course. • The continuation of various capital improvement projects as identified within the Village's FY 2003-2004 through FY 2007-2008 Capital Improvement Plan. • Capital equipment acquisition across all departmental budgets, most specifically the annual Reserve for Capital Replacement due the Central Garage Fund along with the Reserve for Computer Replacement Major programs and acquisitions are moving ahead within planned implementation schedules.It is anticipated that the majority of the budget authorizations may notbe drawnby year-end,as some approved programs will be carried forward into FY 2004-2005.Those projects will be noted in the upcoming Capital Improvement Plan update. Operating Transfers:This expense category accounts for 4.68%of the budget.Operating transfer are designed to provide for transfers between various Village funds for activities performed on behalf of the transferring fund, for cash contributions toward capital development programs,or to supplement debt service fund balances as an offset for prior period property tax abatement. The totals this year are skewed higher than lat year due to the previously mentioned change in property tax accounting for the pension funds. Debt Service: The majority of Village debt service obligations occur after the mid-year. In that the approved budget is developed around established principal and interest schedules for each series of general obligation or revenue bond indebtedness,the entire budget will be expended by April 30,2004. The five identified expenditure categories referenced above account for 68.07% of FY 2003-2004 budget expenditures/expenses. Commodities, which account for an additional 6.11% of budget are heavily skewed with $2,159,915 budgeted for transfer to Lake County for sanitary sewer treatment and sewer tap-on fees. As with revenue,the expense commitments will need to be closely monitored for the remainder of the fiscal period. In closing, some additional analysis is provided: • As noted, the current mid-year revenue and expense/expenditure results, which include historic comparisons. • Corporate Fund Revenue and Expenditure Analysis at mid-year at the account or department level. • Water Fund Revenue and Expense Analysis at mid-year also at the account or operating level. • Corporate Fund benchmark revenue analysis forboth FY 2003-2004 with FY 2002-2003 as the comparison period. c: William Brimm Board Agenda Item Submittal VIII-C Requested By: William R Balling Entered By: Eileen F Marsh Agenda Item Title: The Northern Illinois Police Crime Laboratory Proposed New Lab Facility Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 11/13/2003 11/17/2003 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. In the past ten days,the direction of the Northern Illinois Police Crime Lab facilities has changed dramatically. The City of Highland Park is no longer interested in accommodating the Northern Illinois Police Crime Lab in the new Highland Park Police facility. We also received strong signals of resistance from the members of the Crime Lab to pay for the capital cost necessary to participate in the program. The City of Highland Park will continue to allow the Northern Illinois Police Crime Lab to stay in their facility for about 18 months, or until the completion of the new police facility in May of 2005. A select team of Managers and Police Chiefs will be convened to reconfirm the space needs of the Crime Lab, conduct an alternate site study,make recommendations on any modifications to the organizational structure to allow a multi-year lease commitment of the members, and develop a financing plan and strategy. The first two meetings on this new organizational structure will take place on November 18 and November 20. I have been asked to serve on the select committee to work on these matters. As the Board is aware,the Northern Illinois Police Crime Lab provides exemplary services in criminal investigation and lab analysis. It has been housed in the Highland Park Police Station for approximately 30 years, rent free,but the challenges of putting together a capital financing plan in a very short period of time proved unworkable. I am convinced that there are feasible alternatives for the Police Crime Lab which will be identified that will allow us to continue to participate in this important organization. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal XI-A Requested By: Brian P Sheehan Entered By: Brian P Sheehan Agenda Item Title: Ordinance 2003- :An Ordinance Ammending Chapter 8.16,Mobile Food Vendors,of the Village of Buffalo Grove Municipal Code Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 11/12/2003 11/17/2003 � Consent Agenda g&Z 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Attached please find a copy of the proposed changes to the Mobile Food Vendor Ordinance, formerly the Food-Vending Vehicle Ordinance, Chapter 8.16 of the Municipal Code. The purpose of these changes is to clear up some definitions and language within the ordinance and to provide for the issuance of permits for the operators of the vehicles themselves. The major changes are as follows: 8.16.010 Definitions. Adds mobile carts to the definition and excludes fixed food facilities, such as the booths at Buffalo Grove Days that are covered under Temporary Food Permits, emergency food facilities deployed in times of disaster and pre-arranged food delivery vehicles such as pizza and grocery delivery. 8.16.020 License for Food-Vending Vehicle. This section increases the annual fee for the licensing of the food-vending vehicle from $70.00 to $100.00. 8.16.030 Mobile Food Vendor Permit-- Required. This section is entirely new and requires the operator of a food-vending vehicle to obtain a mobile food vendor permit. The fee for this permit is $70.00 for the original application and $35.00 for a renewal application. The purpose of the permit requirement is to determine if the applicant has been convicted of a felony or any offense involving sexual misconduct with children. If so, that person would not be allowed to operate a food-vending vehicle in the Village of Buffalo Grove. 8.16.040 Mobile Food Vendor Permit--Application. This section is entirely new and gives the Village the information needed to conduct an investigation of the individuals applying to become operators of food-vending vehicles. 8.16.050 Mobile Food Vendor Permit. This section is entirely new and sets forth when a permit shall be issued, the expiration date of the permit and how the permit is to be displayed. 8.16.110 Food-Vending Vehicle. Sub-section B was added to include the specific temperature requirements to coincide with the State of Illinois Food Code. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files El Mobile Food Vendor Ordinance 11-12-03 Highlight Mobile Food Vendor Ordinance 11-12-0; El Mobile Food Vendor Ordinance Change Cover Me Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: 11/12/03 ORDINANCE NO. 2003- AN ORDINANCE AMENDING CHAPTER 8.16, MOBILE FOOD VENDORS, OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; WHEREAS, licensing and inspection by the Village will help to insure that all food-vending vehicles meet the minimum food safety standards; and, WHEREAS, periodic Village health inspections are necessary to minimize the potential for a food poisoning incident; and, WHEREAS, background investigations on driver/operators of food-vending vehicles can help to prevent the opportunity for sexual predators to conduct business within the Village where they would come in contact with our children. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT and BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, LAKE and COOK COUNTIES, ILLINOIS, as follows: Section 1. The foregoing WHEREAS clauses are hereby incorporated herein and made a part hereof. Section 2. Chapter 8.16, Mobile Food Vendors, of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows: Chapter 8.16 FOOD-VENDING VEHIGI En MOBILE FOOD VENDORS 8.16.010 Definitions. Whenever in this Chapter, the following terms are used, they shall have the meanings respectively ascribed to them in this section: A. "Health Department" means the Health Department of the Village. B. "Food-vending vehicle" means a food-vending vehicle or mobile cart from which any food or beverage product is sold, given away, displayed, or offered for sale at retail or wholesale. A food-vending vehicle shall not include: 1. a temporary fixed food facility. 1 2. a food-vending-vehicle deployed during a disaster or an emergency situation, or 3. a prearranged delivery. 8.16.020 License For Food-Vending Vehicle. A. It is unlawful for any person to use or permit the use of any food- vending vehicle without first having obtained a Village license therefore. B. Applications for all licenses shall be made in writing to the Village on the form provided. C. The annual fee for a food-vending vehicle license shall be one hundred dollars ($100.00). The license shall expire on December 31st following the date of issuance. D. The food-vending vehicle license shall be permanently affixed to the lower inside left-hand corner of the windshield of the food-vending vehicle. E. The food-vending vehicle shall be inspected and approved by the Village prior to annual licensing. 8.16.030 Mobile Food Vendor Permit--Required. It is unlawful for any person to operate a food-vending vehicle without having first obtained a mobile food vendor permit. The application for a food vendor permit shall be filed with the Village Clerk, and the applicant shall pay to the Village a nonrefundable filing fee of seventy dollars ($70.00) for an original application and thirty-five dollars ($35.00) for a renewal application. 8.16.040 Mobile Food Vendor Permit--Application. A. An applicant for a mobile food vendor permit shall furnish the following information to the Village: 1. Name (including any alias) and address: 2. Social security number and driver's license number, if any: 3. Applicant's sex, race, weight, height, color of hair and eyes: 4. Whether the applicant has ever been convicted of, pleaded nolo contendere to, or suffered a forfeiture on a bond in relation to charges of committing any federal, state or local crime except minor traffic violations. If the answer is in the affirmative, a statement must be made giving the place and the court in which such conviction plea or forfeiture was had, the specific charge under which the conviction plea or forfeiture was obtained and sentence imposed. 2 B. Investigation. Upon filing of such application, the Chief of Police shall make or cause to be made a careful and diligent investigation, including fingerprinting of applicant. The report of such investigation and a copy of the traffic and police record of the applicant, if any, shall be considered in evaluating the application. 8.16.050 Mobile Food Vendor Permit. A. The Village Clerk shall issue a mobile food vendor permit within forty- five (45) days following the filing of an application, unless an investigation report of the Chief of Police indicates that, within the last four years of the date of the application, the applicant has been convicted of. 1. A felony: or 2. Any offense involving sexual misconduct with children. B. The permit shall contain a photograph and full name of the mobile food vendor and the permit number. The permit must be worn on the front of the outer garment of the mobile food vendor at all times during the hours of operation of the food-vending vehicle. C. The permit shall expire on December 31st following the date of issuance. 8.16.060 Vehicle identification. No person shall operate or cause to be operated a food-vending vehicle that does not display on each exterior side of the vehicle, in letters not less than four inches high, the name of the owner or the assumed name under which the owner operates, the business address and telephone number of the owner, and the distinctive identifying number or symbol assigned to that vehicle. Such lettering shall be permanently affixed to the vehicle by painting, decal, or other method approved by the Health Officer. 8.16.070 Vehicle inspection. A. The food-vending vehicle shall be subject to inspection by the Village at anytime while in operation. B. The interior and the exterior of every food-vending vehicle and all equipment therein shall have smooth washable surfaces and shall be maintained in good repair and in a sanitary manner. 8.16.080 Parking and stopping. No person shall stop or park a food-vending vehicle on a public thoroughfare for the purpose of selling, giving away, displaying, or offering for sale any food or beverage product except for a period of time sufficient to consummate an immediate sale or sales. No person shall stop, park, or cause any food-vending vehicle to remain on any public property except 3 pursuant to the order of a lawful authority or for the purpose of making emergency repairs to the vehicle. In no event shall any person sell or give away any food or beverage product from a food-vending vehicle while on public property other than a public thoroughfare. No person shall stop, park, or cause a food-vending vehicle to remain on any property for the purpose of selling, giving away, displaying, or offering for sale, any food or beverage product to any person other than the owner of such property or the owner's agents, customers, or employees, and then only for a period of time sufficient to consummate immediate sales. 8.16.090 Refrigeration. No person shall operate or cause to be operated a food-vending vehicle that displays or offers for sale any potentially hazardous foods that require refrigeration unless it is furnished with mechanical refrigeration equipment in good working order sufficient to maintain perishable food and beverage products at a temperature not in excess of forty-five (45) degrees Fahrenheit. Refrigeration compartments shall be kept clean, shall be constructed of tile, metal or other approved materials, and shall have no seams or cracks. Wet refrigeration is prohibited. 8.16.100 Food protection. All food, while being stored, prepared, displayed, served or sold, or during transport shall be protected from contamination. Perishable foods shall be stored such that spoilage will be minimized. All potentially hazardous foods shall be maintained at a safe temperature (forty-five (45) degrees Fahrenheit or below, or one hundred forty (140) degrees Fahrenheit or above), except during necessary periods of preparation and service. 8.16.110 Food-vending vehicles. No person shall operate or cause to be operated a food-vending vehicle without complying with all of the following requirements. A. Such persons shall establish a service room, which meets all of the requirements of Chapter 8.08 applicable to food establishments. The service room shall be used for the preparation and/or temporary storage, at temperatures as required by Chapter 8.08, of food and beverage products prior to the delivery thereof to a food-vending vehicle. Unless written authorization from the Health Officer to do otherwise is first obtained, food- vending vehicles shall be stocked only at and with food and beverage products prepared or stored at the service room. No food or beverage product shall be sold or otherwise distributed from a food-vending vehicle unless such product was prepared in a service room or in a food establishment, for either of which a valid permit is held, or in some other sanitary location appropriate for such preparation, which is regularly inspected by some recognized Health Department inspection service or as approved by the Director of Public Health of the State. Food and beverage 4 products not prepared in such a service room or establishment shall be stored at a service room prior to delivery to the prepared food-vending vehicle. B. All potentially hazardous hot foods shall be rapidly heated to one hundred forty (140) degrees Fahrenheit or above, or if being reheated the foods shall be reheated to one hundred sixty-five (165) degrees Fahrenheit or above, prior to being placed within the hot holding unit of the food- vending vehicle. All potentially hazardous cold foods shall be rapidly cooled to forty (40) degrees Fahrenheit or below prior to being placed within the cold holding unit of the food-vending vehicle. G. EPer�� fcry fGGdVeRdiR1rehincrnaic srhi h�-aII rbe ORSPeGted,ca, GR dates by the Health Offieer often he r!e 6i Ieh iRSPee�nc� t he n aFy corm-v-mccr,-a�Tr cn-asr�c�rceFl��acrr�rrspcc irr��Te6e�Sar� T-hP- VeRdiRg Vehin�nell he fully leaded and oaiJyfer eperat�n atthp- �im�6Ieh�PI-Broti.9-n The Heal fie�ell iss �e - no ifie-a�e of rr.-n�c-rrccrr urrr�a�c-cr-c tact-vr rnaPeetonn ;4nni-W! dicnlecec th-At-tht-9 V69hinle ne4ermc v the reel wemepts of this Ghapter end- ether appliGable erdinenees 8.16.120 Restriction on vehicle use. Food-vending vehicles shall be used for no purpose other than those purposes permitted by this Chapter. The pre�iicienc of all Village erdinennes end ct_Ate I-A\Ags encd reel liatienc relAtMyP_ to he-Al+h end c_ArAit_AtiGR shall apply to feed VeRdiRg Vehinlec and 8.16.130 Suspension, Revocation and Appeal The procedures set forth in Chapter 1.12 shall govern: (1) suspension and or revocation of a license or permit issued pursuant to this Chapter: (2) appeal of a revocation: and (3) appeal of a denial of an application. 8.16.140 Violation--Penalties. Any person violating the provisions of this Chapter shall be punished according to the provisions of Chapter 1.08. Section 3. If any section, paragraph, clause or provision of this ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this ordinance. Section 4. Any person violating any portion of this ordinance shall be punished according to the provisions of Chapter 1.08 of the Buffalo Grove Municipal Code. 5 Section 5. This ordinance shall be in full force and effect from and after its passage, approval and publication. Notwithstanding the foregoing, Sections 8.16.030., 8.16.040., and 8.16.050. shall not become effective until January 1, 2004. This ordinance may be published in pamphlet form. AYES: NAYES: ABSENT: PASSED: 2003. APPROVED: 2003. PUBLISHED: 2003. APPROVED: Village President ATTEST: Village Clerk FABuffalo Grove\Mobile Food Vendor\11/12/03.doc 6 11/12/03 ORDINANCE NO. 2003- AN ORDINANCE AMENDING CHAPTER 8.16, MOBILE FOOD VENDORS, OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; WHEREAS, licensing and inspection by the Village will help to insure that all food-vending vehicles meet the minimum food safety standards; and, WHEREAS, periodic Village health inspections are necessary to minimize the potential for a food poisoning incident; and, WHEREAS, background investigations on driver/operators of food-vending vehicles can help to prevent the opportunity for sexual predators to conduct business within the Village where they would come in contact with our children. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT and BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, LAKE and COOK COUNTIES, ILLINOIS, as follows: Section 1. The foregoing WHEREAS clauses are hereby incorporated herein and made a part hereof. Section 2. Chapter 8.16, Mobile Food Vendors, of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows: Chapter 8.16 MOBILE FOOD VENDORS 8.16.010 Definitions. Whenever in this Chapter, the following terms are used, they shall have the meanings respectively ascribed to them in this section: A. "Health Department" means the Health Department of the Village. B. "Food-vending vehicle" means a food-vending vehicle or mobile cart from which any food or beverage product is sold, given away, displayed, or offered for sale at retail or wholesale. A food-vending vehicle shall not include: 1 1. a temporary fixed food facility, 2. a food-vending-vehicle deployed during a disaster or an emergency situation, or 3. a prearranged delivery. 8.16.020 License For Food-Vending Vehicle. A. It is unlawful for any person to use or permit the use of any food- vending vehicle without first having obtained a Village license therefore. B. Applications for all licenses shall be made in writing to the Village on the form provided. C. The annual fee for a food-vending vehicle license shall be one hundred dollars ($100.00). The license shall expire on December 31st following the date of issuance. D. The food-vending vehicle license shall be permanently affixed to the lower inside left-hand corner of the windshield of the food-vending vehicle. E. The food-vending vehicle shall be inspected and approved by the Village prior to annual licensing. 8.16.030 Mobile Food Vendor Permit--Required. It is unlawful for any person to operate a food-vending vehicle without having first obtained a mobile food vendor permit. The application for a food vendor permit shall be filed with the Village Clerk, and the applicant shall pay to the Village a nonrefundable filing fee of seventy dollars ($70.00) for an original application and thirty-five dollars ($35.00) for a renewal application. 8.16.040 Mobile Food Vendor Permit--Application. A. An applicant for a mobile food vendor permit shall furnish the following information to the Village: 1. Name (including any alias) and address; 2. Social security number and driver's license number, if any; 3. Applicant's sex, race, weight, height, color of hair and eyes; 4. Whether the applicant has ever been convicted of, pleaded nolo contendere to, or suffered a forfeiture on a bond in relation to charges of committing any federal, state or local crime except minor traffic violations. If the answer is in the affirmative, a statement must be made giving the place and the court in which such conviction plea or forfeiture was had, the specific charge under which the conviction plea or forfeiture was obtained and sentence imposed; 2 B. Investigation. Upon filing of such application, the Chief of Police shall make or cause to be made a careful and diligent investigation, including fingerprinting of applicant. The report of such investigation and a copy of the traffic and police record of the applicant, if any, shall be considered in evaluating the application. 8.16.050 Mobile Food Vendor Permit. A. The Village Clerk shall issue a mobile food vendor permit within forty- five (45) days following the filing of an application, unless an investigation report of the Chief of Police indicates that, within the last four years of the date of the application, the applicant has been convicted of: 1. A felony; or 2. Any offense involving sexual misconduct with children. B. The permit shall contain a photograph and full name of the mobile food vendor and the permit number. The permit must be worn on the front of the outer garment of the mobile food vendor at all times during the hours of operation of the food-vending vehicle. C. The permit shall expire on December 31st following the date of issuance. 8.16.060 Vehicle identification. No person shall operate or cause to be operated a food-vending vehicle that does not display on each exterior side of the vehicle, in letters not less than four inches high, the name of the owner or the assumed name under which the owner operates, the business address and telephone number of the owner, and the distinctive identifying number or symbol assigned to that vehicle. Such lettering shall be permanently affixed to the vehicle by painting, decal, or other method approved by the Health Officer. 8.16.070 Vehicle inspection. A. The food-vending vehicle shall be subject to inspection by the Village at anytime while in operation. B. The interior and the exterior of every food-vending vehicle and all equipment therein shall have smooth washable surfaces and shall be maintained in good repair and in a sanitary manner. 8.16.080 Parking and stopping. No person shall stop or park a food-vending vehicle on a public thoroughfare for the purpose of selling, giving away, displaying, or offering for sale any food or beverage product except for a period of time sufficient to consummate an immediate sale or sales. No person shall stop, park, or cause any food-vending vehicle to remain on any public property except 3 pursuant to the order of a lawful authority or for the purpose of making emergency repairs to the vehicle. In no event shall any person sell or give away any food or beverage product from a food-vending vehicle while on public property other than a public thoroughfare. No person shall stop, park, or cause a food-vending vehicle to remain on any property for the purpose of selling, giving away, displaying, or offering for sale, any food or beverage product to any person other than the owner of such property or the owner's agents, customers, or employees, and then only for a period of time sufficient to consummate immediate sales. 8.16.090 Refrigeration. No person shall operate or cause to be operated a food-vending vehicle that displays or offers for sale any potentially hazardous foods that require refrigeration unless it is furnished with mechanical refrigeration equipment in good working order sufficient to maintain perishable food and beverage products at a temperature not in excess of forty-five (45) degrees Fahrenheit. Refrigeration compartments shall be kept clean, shall be constructed of tile, metal or other approved materials, and shall have no seams or cracks. Wet refrigeration is prohibited. 8.16.100 Food protection. All food, while being stored, prepared, displayed, served or sold, or during transport shall be protected from contamination. Perishable foods shall be stored such that spoilage will be minimized. All potentially hazardous foods shall be maintained at a safe temperature (forty-five (45) degrees Fahrenheit or below, or one hundred forty (140) degrees Fahrenheit or above), except during necessary periods of preparation and service. 8.16.110 Food-vending vehicles. No person shall operate or cause to be operated a food-vending vehicle without complying with all of the following requirements. A. Such persons shall establish a service room, which meets all of the requirements of Chapter 8.08 applicable to food establishments. The service room shall be used for the preparation and/or temporary storage, at temperatures as required by Chapter 8.08, of food and beverage products prior to the delivery thereof to a food-vending vehicle. Unless written authorization from the Health Officer to do otherwise is first obtained, food- vending vehicles shall be stocked only at and with food and beverage products prepared or stored at the service room. No food or beverage product shall be sold or otherwise distributed from a food-vending vehicle unless such product was prepared in a service room or in a food establishment, for either of which a valid permit is held, or in some other sanitary location appropriate for such preparation, which is regularly inspected by some recognized Health Department inspection service or as approved by the Director of Public Health of the State. Food and beverage 4 products not prepared in such a service room or establishment shall be stored at a service room prior to delivery to the prepared food-vending vehicle. B. All potentially hazardous hot foods shall be rapidly heated to one hundred forty (140) degrees Fahrenheit or above, or if being reheated the foods shall be reheated to one hundred sixty-five (165) degrees Fahrenheit or above, prior to being placed within the hot holding unit of the food- vending vehicle. All potentially hazardous cold foods shall be rapidly cooled to forty (40) degrees Fahrenheit or below prior to being placed within the cold holding unit of the food-vending vehicle. 8.16.120 Restriction on vehicle use. Food-vending vehicles shall be used for no purpose other than those purposes permitted by this Chapter. 8.16.130 Suspension, Revocation and Appeal The procedures set forth in Chapter 1.12 shall govern: (1) suspension and or revocation of a license or permit issued pursuant to this Chapter; (2) appeal of a revocation; and (3) appeal of a denial of an application. 8.16.140 Violation--Penalties. Any person violating the provisions of this Chapter shall be punished according to the provisions of Chapter 1.08. Section 3. If any section, paragraph, clause or provision of this ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this ordinance. Section 4. Any person violating any portion of this ordinance shall be punished according to the provisions of Chapter 1.08 of the Buffalo Grove Municipal Code. Section 5. This ordinance shall be in full force and effect from and after its passage, approval and publication. Notwithstanding the foregoing, Sections 8.16.030.7 8.16.040., and 8.16.050. shall not become effective until January 1, 2004. This ordinance may be published in pamphlet form. AYES: NAYES: ABSENT: 5 PASSED: 2003. APPROVED: 2003. PUBLISHED: 2003. APPROVED: Village President ATTEST: Village Clerk FABuffalo Grove\Mobile Food Vendor\11/12/03.doc 6 INTEROFFICE MEMORANDUM TO: WILLIAM R. BALLING FROM: BRIAN SHEEHAN SUBJECT: MOBILE FOOD VENDOR ORDINANCE DATE: NOVEMBER 12, 2003 Attached please find a copy of the proposed changes to the Mobile Food Vendor Ordinance, formerly the Food-Vending Vehicle Ordinance, Chapter 8.16 of the Municipal Code. The purpose of these changes is to clear up some definitions and language within the ordinance and to provide for the issuance of permits for the operators of the vehicles themselves. The major changes are as follows: 8.16.010 Definitions. Adds mobile carts to the definition and excludes fixed food facilities, such as the booths at Buffalo Grove Days that are covered under Temporary Food Permits, emergency food facilities deployed in times of disaster and pre-arranged food delivery vehicles such as pizza and grocery delivery. 8.16.020 License for Food-Vending Vehicle. This section increases the annual fee for the licensing of the food-vending vehicle from $70.00 to $100.00. 8.16.030 Mobile Food Vendor Permit -- Required. This section is entirely new and requires the operator of a food-vending vehicle to obtain a mobile food vendor permit. The fee for this permit is $70.00 for the original application and $35.00 for a renewal application. The purpose of the permit requirement is to determine if the applicant has been convicted of a felony or any offense involving sexual misconduct with children. If so, that person would not be allowed to operate a food-vending vehicle in the Village of Buffalo Grove. 8.16.040 Mobile Food Vendor Permit --Application. This section is entirely new and gives the Village the information needed to conduct an investigation of the individuals applying to become operators of food-vending vehicles. 8.16.050 Mobile Food Vendor Permit. This section is entirely new and sets forth when a permit shall be issued, the expiration date of the permit and how the permit is to be displayed. 8.16.110 Food-Vending Vehicle. Sub-section B was added to include the specific temperature requirements to coincide with the State of Illinois Food Code. If you should have any questions, please let me know. Board Agenda Item Submittal XI-B Requested By: Edward Schar Entered By: Julie C Kamka Agenda Item Title: Ordinance 2003- An ordinance granting a variation to Sign Code, Section 14.20.030, pertaining to Business Districts;and Section 14.20.070,pertaining to Ground Signs;for the purpose of installing a ground sign that would be located less than two hundred fifty feet from an existing ground sign on the same side of the street for 1 st Equity Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 11/06/2003 11/17/2003 � Consent Agenda g&Z 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The Zoning Board of Appeals, by a vote of 5 to 0, recommends to the Village Board to grant the amended request made by First Equity Bank, 1330 W. Dundee Road, for variance of Sign Code, Section 14.20.030, pertaining to Business Districts; and Section 14.20.070, pertaining to Ground Signs, for the purpose of installing a ground sign that would be located less than two hundred fifty feet(250') from an existing ground sign on the same side of the street. The sign shall be pursuant to the specifications in Exhibit"E3" originally submitted and designed pursuant to Exhibit"E5", in six foot by ten foot(6'x10') dimensions, twelve inch (12") deep with a three foot by six foot(3'x6') skirt, double-sided, internally illuminated. It will also include the green gable top with the green matching as closely as possible to the green in the logo. The green logo as shown on the exhibit on the top of the sign and the text as shown on the bottom of the sign shall be reversed such that the text would be at the top of the sign and the logo would be at the bottom of the sign. The base of the sign shall be landscaped pursuant to Exhibit"E5". Pursuant to Sign Code, Section 14.44.010 Sub-section B. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 1st Equity Bank Ground Sign.1 Minutes& Findings- 1st Equity Bonk ground sign.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: ORDINANCE NO. 2003- GRANTING A VARIANCE FROM SECTIONS 14.20.030 and 14.20.070_ OF THE BUFFALO GROVE SIGN ORDINANCE (1"Equity Bank, 1330 W. Dundee Road) WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, I"Equity Bank Northwest on behalf of the owner, Independence Partners, L.L.C. of the hereinafter legally described real property commonly known as 1330 W. Dundee Road, Buffalo Grove, Illinois, has requested variations from Sections 14.20.030 and 14.20.070 of the Village's Sign Code for the purpose of installing a new ground sign that would be located less than two hundred fifty feet(250') from an existing ground sign on the same side of the street and would be located on the south side of the building at 1330 W. Dundee; and WHEREAS, the Zoning Board of Appeals has held a public hearing, received testimony, prepared minutes, made certain findings, and has made an affirmative recommendation on said request for variations; and WHEREAS, the Corporate Authorities of the Village of Buffalo Grove hereby determine and find that said variations are in harmony with the general purpose and intent of the Sign Ordi- nance, and that(1) the ordinance in question would cause undue and unnecessary hardship to the sign user because of unique or unusual conditions pertaining to the property, (2) the granting of the requested variances will not be materially detrimental to the property owners in the vicinity, (3) the unusual conditions applying to the specific property do not apply generally to other properties in the Village, and (4) the granting of the variances will not be contrary to the general objective of this title of moderating the size, number and obtrusive placement of signs and the reduction of clutter. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The preceding WHEREAS clauses are hereby adopted by the Corporate Authorities. Section 2. Variations are hereby granted to Sections 14.20.030 and 14.20.070 of the Village Sign Ordinance to the property legally described as follows: The east 80 feet of the west 280 feet of the south 225 feet(except the south 50 feet thereof) of the east 22 acres of the south 60 acres of the south 1/z of Section 6, Township 42 North, Range 11, East of the Third Principal Meridian, in Cook County, Illinois. for the purpose of installing a new ground sign on the south side of the subject building. Section 3. These variances are subject to the following conditions: (a) the sign shall be constructed pursuant to the specifications in the Zoning Board of Appeals Exhibit E3 and designed pursuant to Exhibit E5, (b). the green gable shall match as closely as possible the green in the logo, (c). the text and the logo as set forth in the exhibits shall be reversed so that the text shall be at the top of the sign and the logo at the bottom of the sign, and (d). the base of the sign shall be landscaped pursuant to Exhibit 5. Section 4. This Ordinance shall be in effect from and after its passage and approval. This Ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: , 2003. APPROVED: , 2003. APPROVED: Village President ATTEST: Village Clerk WGR 11/05/03 REGULAR MEETING BUFFALO GROVE ZONING BOARD OF APPEALS OCTOBER 21, 2003 Chairman Entman called the Zoning Board of Appeals regular meeting to order at 7:33 P.M. on Tuesday, October 21, 2003 in the Council Chambers of the Village Hall, 50 Raupp Boulevard. ROLL CALL Commissioners Present: Chairman Entman Commissioner Horwitz Commissioner Dunn Commissioner Windecker Commissioner Lesser Commissioners Absent: Commissioner Sandler Commissioner Stolberg Also Present: Edward Schar, Building Department Liaison William Raysa, Village Attorney Jeffrey Braiman, Village Trustee APPROVAL OF MINUTES Minutes of the September 16, 2003 regular meeting: Com. Lesser made a motion to Table the September 16, 2003 meeting minutes. Com. Windecker seconded the motion. Roll Call Vote: AYE—Horwitz, Dunn, Windecker, Lesser, Entman NAY—None ABSTAIN—None Minutes Tabled to the next regular meeting of the Zoning Board of Appeals. OLD BUSINESS 1330 W. DUNDEE ROAD, FIRST EQUITY BANK — SIGN CODE, SECTIONS 14.20.030; AND 14.20.070; TO INSTALL A GROUND SIGN THAT WOULD BE LESS THAN 250' FROM AN EXISTING GROUND Mr. Shabsa Lis, First Equity Bank, 1330 W. Dundee Road was present and sworn in. Mr. Randy Ziemann, Sign-A-Rama, 80 W. Dundee Road, Buffalo Grove, Illinois 60089 (847) 215-1535, was present and sworn in. Mr. Herman Hefler, Sign-A-Rama, 80 W. Dundee Road, Buffalo Grove, Illinois 60089 (847) 215-1535,was present and sworn in. DRAFT COPY ZONING BOARD OF APPEALS PAGE 1 of 13 —OCTOBER 21, 2003 Com. Windecker made a motion to remove the item from the Table. Com. Dunn seconded the motion. Voice Vote - AYE was unanimous. Mr. Lis advised that he met with Sign-A-Rama after the last meeting. They have come up with a couple proposals. They have the proposal that was proposed last month. He understands that there were some concerns from the Board with matching the appearance of the sign to the appearance of the building. They looked at two different possibilities of matching the appearance to the building. One of the Commissioners mentioned having a cap on the sign to match the cap on the building. We have a proposal that addresses that. They also have a proposal showing bricks. Mr. Lis stated that the brick proposal is a very expensive proposal. He spoke with his contractor and was advised that the brick would be thousands of dollars of additional cost to him. The proposal with the green cap, which Mr. Hefler presented to the Board, would involve additional expense also, but would be something that they could live with. Mr. Lis asked the Board to look at the proposals and advise of their thoughts. Mr. Hefler presented the new sign proposal to the Board. He explained that the wall signs on the building are non-illuminated and now that it gets dark early, it would be hard to see the building at night. He continued to explain that this bank is not like other banks. They are a small community bank. When driving on Dundee Road, it would be difficult to see the bank. Most signs on Dundee Road are ten feet (10') or taller. From sitting in a car, you would not be able to see the sign. At this time, Mr. Hefler presented pictures that represented Mr. Lis and Mr. Hefler standing next to a vehicle parked in the parking lot. The vehicle, a van, was taller than both of them. Mr. Lis advised that he is five foot nine inches (5'9") tall. A normal vehicle is approximately six feet (6') tall. Mr. Hefler stated that a sign less than nine feet (9') tall would not be seen. Mr. Hefler continued to explain that a brick base would add two and one half feet (2.5') to the width of the sign. The Fifth Third Bank wall sign covers the whole face of the gable. The wall signs for this bank are smaller than what is allowed and the ground sign proposed is only six feet (6') by ten feet (10'). There is no sign smaller than the proposed sign in Buffalo Grove for a bank. The bottom of the face of the sign is only three feet (3') from the ground and only the cut out letters and logo would be illuminated. Based on the comments from the Board at the last meeting, they have added a gable roof to the original proposed ground sign to make the sign match the exterior of the building. The sign package is minimal; there is no ATM and no drive-through. The Petitioner is here for relief from the Zoning Board. The signs are compatible with the neighborhood and in harmony with the building. It would be financially difficult for the petitioner to go with the brick sign. Ch. Entman asked how much more expensive the brick column proposal would be. Mr. Ziemann advised that the brick proposal would have added a second post which would be a thousand dollars ($1,000) and eight thousand dollars ($8,000) for the brick and the URAFT COPY ZONING BOARD OF APPEALS PAGE 2 of 13 —OCTOBER 21, 2003 foundation for a total of an additional nine thousand dollars ($9,000), which is doubling the price of the sign. It would go from ten thousand dollars ($10,000) to nineteen thousand dollars ($19,000). Com. Horwitz thanked Mr. Hefler for coming up and talking to the Board. He stated that he had done some homework. He is not in the sign business, he is not in the construction business and he is not in the banking business. He explored the possibilities and he found materials that cost no more than aluminum or vinyl siding that is brick and comes in two (2)by two (2) panels. They do not need to construct it with massive things going into the ground. They can get away with one pylon that would create a foundation and would make it look exactly the same as what the Board had requested. If they were on a limited budget, then someone should have thought about it a long time ago and should have suggested to put some spotlights on the signs that went above the door or on the building. It is not anybody's God given right to get a sign and if it is so small like it is being described, then maybe they do not need a sign at all because it is going to be impossible to see as Mr. Hefler had explained it. He wants to know why he, who is inexperienced, is able to find materials that are inexpensive yet can replicate and would last a long time. The professionals have no concept of it because maybe they did not do their job. He would appreciate if the Petitioner's agent would not talk down to the Board. Maybe he is testy this evening for other reasons, but if he can find the materials, why can't the contractor. Mr. Ziemann began to respond by stating that the material described would not work well near the school. Mr. Hefler advised that they are aware of a number of different substitutes. He advised that Mr. Raysa's sign is made of those kinds of materials, however, that area does not have a lot of traffic. It is foam with a cement-type covering. They did not feel that it was in their customer's interest to even suggest that in that area with the traffic and the proximity to the high school. These materials do not stand up well. He has never really used them on a sign; he has always felt that it was not properly equipped to handle a situation where somebody might hit it with a bat or something like that. Com. Horwitz responded that there are two types, one that is very thick. If you drop it on your foot, you wouldn't have a foot left. Mr. Hefler replied that the Board wanted brick like other brick signs. Com. Horwitz advised that he was one who wanted brick. Mr. Hefler referred to pictures he presented that are brick signs with foundations. Com. Horwitz stated that they call those foundation signs. Mr. Hefler advised that they did not want to respond in such a fashion since they were asked to do a certain thing. The Petitioner got his price from his contractor. Sign-A-Rama does not work with brick directly. It is not a question of that they do not know it exists. He is afraid to recommend to a customer to spend the money, because you can damage them severely if someone wants to. At that location, he would not even have attempted to suggest that. Com. Horwitz replied that any sign can be damaged. He gave the example of taking a baseball bat to the sign on the front of the podium and destroying it. Mr. Hefler advised that he answered the questions. Com. Horwitz replied that Mr. Hefler did not answer the questions honestly. °r PAGE 3 of 13 —OCTOBER 21, 2003 RAFT COPY ZONING BOARD OF APPEALS Ch. Entman interrupted and advised both parties to remain respectful. He also advised that only one individual should be commenting at a time. Com. Dunn asked if the Petitioner is no longer requesting to be approved for the new proposed sign with the brick pillars. Mr. Lis responded that is correct due to the cost factor. Com. Dunn asked which sign the Petitioner is requesting to be approved, the sign presented at the meeting or the sign presented at the last meeting. Mr. Lis advised that they would be willing to live with either sign. They understand that the Board would like to make the sign match the building. There was a comment made at the last meeting about a green cap on top of the sign. After discussing that with Mr. Hefler, they came up with the newest proposal presented. They would be able to live with either the proposal they had last month or the newest proposal. Com. Dunn asked about the dimensions of the new proposed sign and if they are exactly the same as Exhibit "EY presented last month. Mr. Hefler replied that it would be a little bit taller to accommodate for the green gable added to the top. Com. Dunn advised that her comments last month were that the building is a sharp-looking building. She does not think that either of the proposed signs do justice to the building. She had recommended the brick, but did not know what the cost differential was. Her other comment was that the sign looks black and does think that it matches the building. The Petitioner kept correcting the Board saying that it was bronze. She sees that they are still proposing the same bronze and she does not think the Board liked that. The Board can appreciate the fact that the brick might be too expensive. She does not think that the sign matches, not even talking about the size, but just the sign itself. Mr. Hefler replied that duranodic bronze is a finish that comes from the factory. It has a better character because it does not need to be painted. Mr. Hefler commented that if the Board would want to stipulate that they have to match the color of the brick, they can add some paint chips to the sign. Com. Dunn added that it may also be the texture of the sign. She thinks that they have a nice looking building and that the sign just does not match. Mr. Hefler replied that they can add some paint but it would add a few pennies more. Mr. Lis commented that they are not fixated on the color of the sign. If the Board felt that the color of the sign should be other than what it is, and Mr. Hefler says it can be done, then they would be happy to do that. Com. Dunn stated that maybe the sign would look nicer in real life than it does in the pictures, because in the pictures it just looks black. Com. Windecker commented that in light of the new LaSalle Bank signs, he would say that this sign is maybe superior. Those signs did not come before the Board because they qualify under the Sign Code. At least this sign has a little pizzazz and knowing the area that it is in, that is a tough area for traffic and people walking to and from the school, he would not oppose it. Mr. Hefler addressed Com. Horwitz stating that there was no intent not to do the right thing. He feels very badly that he does not feel that he was honest. He was honest. He could have gotten the sign passed for a few pennies, but he does not believe in that location that he would serve his customer well by not trying to what is right in his own mind. He is afraid of that area. He has done some work over the years for the other signs in that area and they have had some problems. He is afraid to recommend to somebody DRAFT COPY ZONING BOARD OF APPEALS PAGE 4 of 13 —OCTOBER 21, 2003 starting a business, especially that is closed on Saturdays, that there would be some deranged person that would damage the sign. That was discussed with the customer. He apologizes that he had to speak to that but that was why he did not recommend that type of sign. Com. Lesser stated that he has no comments regarding the colors and did not last time this was before the Board. With respect to the brick sign, he thinks that doubling the cost of the sign would be too much of a burden for the Board to place on the Petitioner, although, it would probably look nicer. In addition, remaining consistent with his comments last time, he thinks the sign is still too large. He would like to see the sign smaller. Ch. Entman asked Mr. Hefler if the picture with Mr. Lis represents where the sign is proposed to be placed. Mr. Hefler replied that the sign would be right behind where they are standing, at the bushes, in the picture. He also stated that the lettering on the sign is small and thin. He spoke about the parking spaces adjacent to the proposed location of the sign. Ch. Entman asked about eliminating the parking space that might be around the sign or to remove the sign from the parking area. Mr. Ziemann replied that they do not own the parking spaces there, they are owned by the shopping center. Mr. Lis added that they do not own any other land to put the sign other than next to the parking spaces. Mr. Hefler also advised that usually signs are in an open area. The area on the other side of the property is residential. The sign would not be a big sign. The gable top would be six to eight inches (6"-8") in height. Ch. Entman advised that he still has an issue with the size of the sign. It is irritating that the Board has to face the issue of the size of the sign because of a parking space situation and not anything else. The Board has tried very hard for quite some time to get some type of uniformity in the signage. One of the issues that he is fairly keen on is the height of the signs. He has tried, whenever possible, to maintain the lowest height necessary for each sign. That is why the height of the sign is always a topic. The fact that the Board is being asked to approve the height of the sign based on the parking bothers him. He would like to see the sign a little lower. He understands what the Petitioner is saying as to why they need the height. He is just advising that he tries to do his best to see if they can get the signs as low as possible. If that sign can come down in height, then maybe it would not need to be narrowed at all. He also understands that the base would be landscaped. His issue is the height of the sign. He also asked if, in reality, the color would be different than what they are looking at on the exhibits. Mr. Hefler replied that the color, duranodic bronze, is like a dark chocolate color. Mr. Lis stated that after the last meeting, he went out with Mr. Ziemann to look at the height to see if it was feasible to make the sign shorter. As soon as they got there, it was clear to them that there are parking spaces all around it. If you have a five foot (5') high sign, the top of the sign would not be visible over the cars. The average height of a car is four and one half to five feet (4.5'-5'). The sign would be totally invisible all day long. That parking lot, on any typical day, is filled up most of the time. They want to put up a ml')'k R A F T C UA" a' ZONING BOARD OF APPEALS PAGE 5 of 13 —OCTOBER 21, 2003 sign that would be visible. Even with a nine foot (9') high sign, it would not be very visible or would be hardly visible at all if a regular size van or SUV is parked there. They hope, at least for half the time, that SUV's or vans are not parked there. Anything lower than that, from what he could see,would not be visible whatsoever. Ch. Entman replied that he understands the reasons why they need the height of the sign. The issue he has is that they are being asked to approve the sign at a certain height due to artificial circumstances, not a natural circumstance. The parking situation is something that is not a natural circumstance. He is not saying it is right or wrong. Mr. Hefler asked the Board to consider that they are not asking for a pylon sign. They are trying to be responsive to the Village's feelings and they are trying to keep the sign as low as possible. There is a ten foot(10') setback and there are trees that block the view. Ch. Entman asked if the sign could be configured so that the total height of the sign is still nine feet(9') even with the gable top. Mr. Hefler replied that could be done. Com. Horwitz asked if you would be able to see the sign when driving eastbound on Dundee Road. Mr. Hefler replied that you would have to look for it. It would not be easily spotted. Com. Lesser asked to confirm what the Board is going to be voting on, the originally submitted sign, the brick column sign, or the sign that was presented to the Board that is not identified as an Exhibit. Ch. Entman wants to determine what exactly is being proposed to the Board as the requested sign and then the Board can determine what they want to do with it. He personally likes the revised exhibit with the gable top. He would prefer that the newer design proposed at the meeting that has no exhibit number is the proposed sign. This proposal was marked as Exhibit"B5". The Petitioner amended his petition to request that Exhibit "B5" be the proposed sign. The dimensions would be the same as indicated on Exhibit "E3" with the cap falling within the nine foot (9') height. The color of the green cap would match the roof on the building. Also the Petitioner is requesting to place the text copy on the top and the logo on the bottom. There were no additional questions or comments from the Board. There were no questions or comments from the audience. Com. Lesser made the following motion: I move we recommend to the Village Board to grant the amended request made by First Equity Bank, 1330 W. Dundee Road, for variance of Sign Code, Section 14.20.030, pertaining to Business Districts; and Section 14.20.070, pertaining to Ground Signs, for the purpose of installing a ground sign that would be located less than two hundred fifty DRAFT Cv'�h PY ZONING BOARD OF APPEALS PAGE 6 of 13 —OCTOBER 21, 2003 feet (250') from an existing ground sign on the same side of the street. The sign shall be pursuant to the specifications in Exhibit "E3" originally submitted and designed pursuant to Exhibit "B5", in six foot by ten foot (6'x10') dimensions, twelve inch (12") deep with a three foot by six foot (3'x6') skirt, double-sided, internally illuminated. It will also include the green gable top with the green matching as closely as possible to the green in the logo. The green logo as shown on the exhibit on the top of the sign and the text as shown on the bottom of the sign shall be reversed such that the text would be at the top of the sign and the logo would be at the bottom of the sign. The base of the sign shall be landscaped pursuant to Exhibit"E5". Pursuant to Sign Code, Section 14.44.010 Sub-section B. Com. Windecker seconded the motion. Roll Call Vote: AYE—Horwitz, Dunn, Windecker, Lesser, Entman NAY—None ABSTAIN—None Motion Passed 5 to 0. Findings of Fact attached. This item will appear on the November 17, 2003 Village Board agenda. 955 BERNARD DRIVE, JOSEPH BETTINA—ZONING ORDINANCE, SECTION 17.40.020, TO CONSTRUCT A SCREENED PORCH THAT WOULD ENCROACH 613" INTO THE REQUIRED 30' REAR YARD SETBACK Mr. Joseph Bettina, 955 Bernard Drive, and Ms. Susan Halfpenny, 955 Bernard Drive, were present and sworn in. The public hearing notice published in the Daily Herald on September 30, 2003 was read. Mr. Bettina explained that he bought the house in August 1991 and one of the features that the house had attached onto it was a screened porch. It was in fair shape. He has tried making it look nicer, but it is deteriorated. It was not built with a foundation, the slab that it is on is cracked and it has been pulling away from the house. He has started to look at getting it replaced. He has gotten married this summer. They like sitting out there, but it was just not conducive anymore to use. He started looking at contractors to get things done. When he went to check on the permit he found that the structure was built by the previous owner without getting a permit. The structure did encroach into the setback in the rear of the yard. What they want to do is to tear down the existing structure and replace it with one that has a real foundation, a gable roof rather than the metal roof that it currently has, looks nicer, is useful and is attached to the house. They want to rebuild what is there, but build it properly. At this time, Mr. Bettina submitted photographs to the Board of the existing screened porch. These were entered as exhibits. Ch. Entman confirmed that there would not be any heat or air conditioning in the room. He also asked if the materials would match the existing house. Mr. Bettina advised that DRAFT COPY ZONING BOARD OF APPEALS PAGE 7 of 13 —OCTOBER 21, 2003 ZONING BOARD OF APPEALS VILLAGE OF BUFFALO GROVE, ILLINOIS FINDINGS OF FACT ON VARIATION OF SIGN CODE THE BUFFALO GROVE ZONING BOARD OF APPEALS HEREBY MAKES THE FOLLOWING FINDINGS OF FACT AND CONCLUSIONS: I. THE SUBJECT PROPERTY: A. Applicant: First Equity Bank B. Location: 1330 W. Dundee Road C. Type of Sign: Ground Sign D. Characteristics of Sign(including size): 6'x10' double-sided, internally illuminated, 12"deep on a 3'x6' skirt E. Lot Characteristics: Outlot in the Strathmore Square Shopping Center II. CHARACTERISTICS OF THE SURROUNDING AREA: North—Business District South—Business District East- Business District West- Residential District III. VARIATION SOUGHT: Zoning Ordinance, Section 14.20.030, pertaining to Business Districts and Section 14.20.070, pertaining to Ground Signs, for the purpose of installing a ground sign that would be located within two hundred fifty feet (250') of an existing ground sign on the same side of the street. IV. EXHIBITS DEPICTING VARIATION: A. Exhibit"D"—Letter dated August 21, 2003 B. Exhibit "BY', "B4", "E5" - Drawings C. Exhibit"A"—Site plan V. VILLAGE ENGINEER=S REPORT Dated: N/A Conditions: VI. VARIATION POWER& CRITERIA: Sign Code, Section 14.44.010, Sub-section B VII. PUBLIC HEARING: After due notice as required by law, a copy of said publication notice being attached hereto as Exhibit C, the Zoning Board of Appeals held public hearings regarding the proposed variance on Tuesday, September 16, 2003 and Tuesday, October 21, 2003 at the Village Hall, 50 Raupp Blvd., Buffalo Grove, IL 60089 at 7:30P.M. The applicant, Mr. Shabsa Lis, First Equity Bank, 1330 W. Dundee Road, testified at the hearing and presented documentary evidence. Mr. Herman Hefler and Mr. Randy Ziemann, Sign-A-Rama, 80 W. Dundee Road, Buffalo Grove, Illinois 60089 testified on behalf of the applicant. The following objectors appeared at the hearing: None The following sent written objection prior to the hearing: None Attached hereto and made a part hereof as Exhibit J are the minutes of the Zoning Board of Appeals meetings held on Tuesday, September 16, 2003 and Tuesday, October 21, 2003. VIII. FINDINGS: The Zoning Board of Appeals finds that the criteria as set forth in Section 14.44.010, Subsection B of the Sign Code have been met in that the Petitioner has shown: 1. That not allowing the variance will cause undue and unnecessary hardship due to the following unique circumstances: A. Parking spaces located next the sign would make it difficult to see. B. Customers would not be able to find the facility. 2. That granting the requested variance would not be detrimental to the property owners in the vicinity. 3. That the unusual conditions applying to the specific property do not apply generally to other properties in the Village. 4. That granting of the variance will not be contrary to the general objectives of this Title of moderating the size, number and obtrusive placement of signs and the reduction of clutter. IX. CONDITIONS: The variance shall be subject to the following conditions: 1. The sign shall be constructed pursuant to the specifications in Exhibit "B3" and designed pursuant to Exhibit"B5". 2. The green gable shall match as closely as possible to the green in the logo. 3. The text and the logo shall be reversed so that the text would appear at the top of the sign and the logo shall appear at the bottom of the sign. 4. The base of the sign shall be landscaped pursuant to Exhibit"E5". X. CONCLUSION: The Zoning Board of Appeals,by a vote 5 to 0, recommends to the Village Board to grant the amended request made by First Equity Bank, 1330 W. Dundee Road, for variance of Sign Code, Section 14.20.030,pertaining to Business Districts; and Section 14.20.070,pertaining to Ground Signs, for the purpose of installing a ground sign that would be located less than two hundred fifty feet (250') from an existing ground sign on the same side of the street. The sign shall be pursuant to the specifications in Exhibit"B3" originally submitted and designed pursuant to Exhibit"B5", in six foot by ten foot(6'x10') dimensions, twelve inch(12") deep with a three foot by six foot(3'x6') skirt, double-sided, internally illuminated. It will also include the green gable top with the green matching as closely as possible to the green in the logo. The green logo as shown on the exhibit on the top of the sign and the text as shown on the bottom of the sign shall be reversed such that the text would be at the top of the sign and the logo would be at the bottom of the sign. The base of the sign shall be landscaped pursuant to Exhibit "B5". Dated—October 21, 2003 VILLAGE OF BUFFALO GROVE, IL Bruce Entman, Chairman Zoning Board of Appeals May-06-03 06 : 01pm From- ZONING BOARD OF APPEALS EXHIBIT — sad- _ �. 00 P— Now , i f ` i•.+rtf �f go L_Z7 t i t ;ems►:i d l E • -t -o.�ii�.� � ice- o � � - - � 14% W-A6 I A T4t +' I T7O l y� '7 i4 - I*' * - ' - •t ' R r r i1wi�►iti�a�� w J► � INitlilri�- 08/21/2003 14 13 FAX Igjwz/wr 1'r Equity Bank Northwest (1n Formation) 3956 West Dempster Street, Skokie,Illinois 60076 (847)343-0319 fax(947)676-9201 ZONING BOARD OF APPEALS August 21,2003 EXHIBIT b Via Fax(847-459-7944) Ms.Julie Kamka Village of Buffalo Grove Buffalo Grove,Illinois 60089 Re: 1330 Dundee Road,Buffalo Grove,Illinois Dear Ms.Kamka: This is with respect to the application of I"Equity Bank Northwest(In Formation)for a sign variance for the above location. You have requested the following information in connection with such application. I. Enclosed are the executed Recovery of Village Costs and Certification of Mailing List forms(the mailing list was provided to our sign contractor by the Village of Buffalo Grove). 2. You have requested the reason why I"Equity Bank Northwest is requesting the variance. The Bank needs to make its customers aware of the location of the Bank. The Bank property is an outlot of the adjacent Strathmore Shopping Center. Vehicular and pedestrian access to the Bank property is through the driveways and parking lot of the adjacent Shopping Center. For customers of the Bank to find the Bank,they need a sign facing east towards the Shopping Center so that the customers will see the Bank building when they enter the Shopping Center parking lot. This will also reduce confusion and congestion in the Shopping Center of customers looking for the Bank. The monument sign is needed to assist customers to find the Bank as they drive on Dundee Road. The proposed monument sign replaces a previous monument sign that was in existence at the property during its previous use. Both of these signs are crucial to the Bank as a new institution that intends to promote the economic growth and well-being of the Buffalo Grove-area community. 3. Enclosed is a copy of the Deed to the property and legal description. Please note that the undersigned is also a Manager of the property owner. Independence Partners,L.L.C., which has leased the property to the Bank. Thank you for your assistance with this matter. Very truly yours, Shabsa A. LIs Organizer Board Agenda Item Submittal XI-c Requested By: Dick Kuenkler Entered By: Debra J Akers Agenda Item Title: Resolution 2003- :A Resolution Approving A Revised Intergovernmental Agreement with Wheeling Township Concerning the Dunlo Highlands Storm Sewer Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 11/12/2003 11/17/2003 � Consent Agenda RW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Attached is a letter from the Township Attorney requesting a change to the previously approved agreement. I can think of no reason that any connection would be needed to the proposed improvement. A revised agreement incorporating the requested changes is attached and approval is recommended. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files ResDunLo.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William R. Balling Village Manager FROM: Richard K. Kuenkler Village Engineer DATE: November 12, 2003 SUBJECT: DUNLO HIGHLANDS STORM SEWER REVISED INTERGOVERNMENTAL AGREEMENT Attached is a letter from the Township Attorney requesting a change to the previously approved agreement. I can think of no reason that any connection would be needed to the proposed improvement. A revised agreement incorporating the requested changes is attached and approval is recommended. Richard K. Kuenkler, P.E. G:\ENGINEER\RKK\MEMOS\654.doc RESOLUTION NO. 2003- A RESOLUTION APPROVING A REVISED INTERGOVERNMENTAL AGREEMENT WITH WHEELING TOWNSHIP CONCERNING THE DUNLO HIGHLANDS STORM SEWER WHEREAS, the President and Board of Trustees of the Village of Buffalo Grove desire to facilitate the implementation of the Dunlo Highlands Storm Sewer; and, WHEREAS, the approval of an agreement with Wheeling Township is required concerning the storm sewer. NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Buffalo Grove, Lake and Cook Counties, Illinois, that the President is hereby authorized and directed to execute the "Intergovernmental Agreement Between the Wheeling Township Highway Commissioner and the Village of Buffalo Grove." A copy of said agreement is attached hereto and made a part hereof. That Village Resolution 2003-44 is hereby repealed. AYES: NAYES: ABSENT: PASSED: ,2003 APPROVED: , 2003 APPROVED: Village President ATTEST: Village Clerk GAENGINEEMOrd&Res\Res03-6.doc INTERGOVERNMENTAL AGREEMENT BETWEEN THE WHEELING TOWNSHIP HIGHWAY COMMISSIONER AND THE VILLAGE OF BUFFALO GROVE THIS AGREEMENT made and entered into by and between the Wheeling Township Highway Commissioner (the "Highway Commissioner") and the Village of Buffalo Grove (the "Village"); collectively referred to herein as "the Parties"; WHEREAS, this Agreement is entered into pursuant to Article 7, Section 10 of the 1970 Illinois Constitution and the Illinois Intergovernmental Cooperation Act; and WHEREAS, this Agreement is made for the purpose of allowing the Highway Commissioner to install a clear water storm sewer system ("Storm Sewer") in certain public rights of way and an easement which share coterminous boundaries between Wheeling Township and the Village of Buffalo Grove; and WHEREAS, the Village has acquired from Citibank FSB a storm sewer easement over a portion of the Citibank premises as depicted on Exhibit B hereto ("Citibank Easement") for a storm sewer. NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED, that the Parties do hereby enter into this Agreement pursuant to the authority provided by the Intergovernmental Cooperation Act as follows: 1. PREAMBLE INCORPORATED. The foregoing Preamble is incorporated herein as if fully set forth hereby. 2. LICENSE AUTHORIZED. 2.1 The Highway Commissioner is hereby granted a license in the rights of way and Citibank Easement which share coterminous boundaries between Wheeling Township and the Village of Buffalo Grove as identified in the attached Exhibit A and Exhibit B for purposes of installing the clear water Storm Sewer. The subject Storm 1 Sewer is depicted on Exhibit A hereto and is inclusive from the manhole at STA. 1+76 through the manhole at STA. 6+76. 2.2 Upon acceptance by the Village, the Village shall maintain, operate and control the Storm Sewer located within the Village's incorporated area (subject to paragraph 2.3). This sewer operation and maintenance shall be in addition to the Village's on-going operations of its storm sewer systems within the rest of the Village. 2.3 The Village shall not tap-on or otherwise make or allow any connections to the Storm Sewer without the written consent of the Highway Commissioner. The Highway Commissioner shall have sole discretion to allow the Village or any other entity or person to tap on or otherwise make any connections to the Storm Sewer. The Highway Commissioner at his sole discretion shall have the right to tap into or otherwise allow a connection to the Storm Sewer located within the Village's incorporated area by providing the Village with written notice. 2.4 Upon, the Village approval of the completion of the installation of the Stone Sewer, the Highway Commissioner shall convey the Storm Sewer located within the Village's incorporated area to the Village by means of a Bill of Sale (subject to the restriction in the foregoing paragraph 2.3). 3. MUTUAL INDEMNIFICATION The Highway Commissioner and the Village agree to hold the other harmless for any claims and/or liabilities arising from the Highway Commissioner's or Village's sewer operations conducted pursuant to this Agreement caused by the other party's acts or omissions for which the indemnifying party is legally responsible. 2 4. ENFORCEMENT OF AGREEMENT/TERMINATION 4.1 Neither the Village or the Highway Commissioner may assign or transfer its rights under this Agreement to any party without the Village's or Highway Commissioner's written consent. 4.2 This Agreement shall be interpreted and enforced in accordance with the laws of Illinois. 4.3 This Agreement shall become effective on the date of the last to sign of the Highway Commissioner and the Village President. This Agreement may be executed in counterparts each of which shall be considered an original. IN WITNESS WHEREOF the parties hereto have executed this Agreement on the dates set forth below. WHEELING TOWNSHIP HIGHWAY VILLAGE OF COMMISSIONER BUFFALO GROVE By: By: Highway Commissioner Village President Attest: Attest: Clerk Village Clerk Dated: Dated: G:\ENGINEER\RKK\MEMOS\INTERGOVERNMENTAL AGREEMENT.doc 3 o DUNDEE ROAD LL Oopw PIH STA 6+76 CY_ STORM SEWER SYSTEM O Y Z J Q oa m 0 BUFFALO GROVE CORPOATE LIMITS M H STA 1+76 WHEELING TOWNSHIP EXHIBIT " A " "EaatIT B" 233.0 ....� all NW - v 4 233.0 . • Mr. William G. Raysa November 11, 2003 Page 1 KENNETH M.FLOREY kflorey@rsnit.com 6929.01002 November 11, 2003 VIA FACSIMILE,EMAIL(wraysa@rzltd.com)AND REGULAR MAIL Mr. William G. Raysa Village of Buffalo Grove Attorney Raysa&Zimmermann 22 S. Washington Street Park Ridge, IL 60068 Re: Buffalo Grove and Wheeling Township Intergovernmental Agreement Dear Bill: As we discussed,we have reviewed your revisions of the Intergovernmental Agreement between the Village of Buffalo Grove and Wheeling Township Highway Commissioner. After speaking with the Highway Commissioner,he will accept the Village's control and ownership of the storm sewer system located within the Village's incorporated area if the Village agrees to revisions in paragraphs 2.2, 2.3 and 2.4 s follows: 2.2 Upon acceptance by the Village, the Village shall maintain, operate and control the Storm Sewer located within the Village's incorporated area(subject to paragraph 2.3). This sewer operation and maintenance shall be in addition to the Village's on-going operations of its storm sewer systems within the rest of the Village. 2.3 The Village shall not tap-on or otherwise make or allow any connections to the Storm Sewer without the written consent of the Highway Commissioner,whiek,erase„*shall not. The Highway Commissioner shall have sole discretion to allow the Village or any other entity or person to tap on or otherwise make any connections to the Storm Sewer. The Highway Commissioner at his sole discretion shall have the right to tap into or otherwise allow a connection to the Storm Sewer located within the Village's incorporated area by providing the Village with written notice. 2.4 Upon, the Village approval of the completion of the installation of the Storm Sewer, the Highway Commissioner shall convey the Storm Sewer located within the Village's incorporated area to the Village by means of a Bill of Sale (subject to the restriction in the foregoing paragraph 2.3). After reviewing this information with your client please call to discuss finalizing this agreement. If you have any questions,please call. Very truly yours, ROBBINS, SCHWARTZ,NICHOLAS, LIFTON&TAYLOR, LTD. By: Kenneth M. Florey KMF/mp cc: Mr. Scott Saewert G:\KMF\Wheeling Hwy Com\Raysa 111003 ltr.wpd Board Agenda Item Submittal xII-A Requested By: Robert E Pfeil Entered By: Robert E Pfeil Agenda Item Title: Ordinance 2003- :Approving rezoning to the R-4A District and approval of a Preliminary Plan, Niminski property,936 Betty Drive. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 10/15/2003 11/17/2003 Regular Agenda Planning 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Nick Niminski is the petitioner. The property has an area of 20,000 square feet, with 200 feet of frontage along Betty Drive and a depth of 100 feet. The north parcel, zoned B-1, is occupied by a vacant house formerly used as an office. The adjoining parcel to the south is vacant, zoned R-4A. The Village approved a Preliminary Plan in 1995 to allow a single-family house to be constructed on this parcel. The Village's 1998 Comprehensive Plan designates the north parcel for office use and the south parcel as single-family. Mr. Niminski proposes to construct single-family houses on both lots. The north lot would require rezoning to a residential classification. The property is abutted on the west and north by properties zoned B-1. The properties to the south and east are unincorporated single-family residences. The plat of subdivision approved by the Village in 1995 delineates the north lot (B-1) with an area of 11,200 square feet and a frontage of 112 feet. The south lot (R-4A) has an area of 8,800 square feet and frontage of 88 feet. The Preliminary Plan proposes to re-plat the lots to be of equal size. The petitioner requests rezoning of the north parcel to R-4A. The R-4 District standards are: lot width of 70 feet; front yard of 30 feet; and a rear yard of 40 feet. The R-4A designation allows a rear yard 30 feet. The Plan Commission held a public hearing on October 1, 2003 and voted 8 to 0 to recommend approval of the rezoning and Preliminary Plan. The Commission noted that the property is not needed for the development of adjacent commercial properties, and the proposed residential use is consistent with the character of the neighborhood to the south and east along Betty Drive. The draft ordinance and exhibits, and the minutes of the October 1 st Plan Commission meeting are attached. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Ordinance_936 Betty_10-16-2003 Plan Comm minutes 10-1-2003 Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: 10/15/2003 ORDINANCE NO. 2003 - AN ORDINANCE APPROVING REZONING TO THE R-4A ONE-FAMILY DWELLING DISTRICT AND APPROVING A PRELIMINARY PLAN, VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES,ILLINOIS Niminski property 936 Betty Drive WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, Nicholas T. Niminski and Patricia A. Niminski are the owners (hereinafter referred to as "Owner") of the real property legally described in EXHIBIT A ("Property") attached hereto; and WHEREAS, the north portion of the Property as described in attached EXHIBIT A is zoned in the B-1 Limited Retail Business District; and, WHEREAS, the south portion of the Property as described in attached EXHIBIT A is zoned in the R-4A One-Family Dwelling District pursuant to Ordinance No. 95-102; and, WHEREAS, Owner has petitioned to the Village for rezoning of the north portion of the Property to the R-4A District and for approval of a Preliminary Plan for two lots for the development of two single-family detached homes pursuant to the following exhibits: EXHIBIT A Legal Description EXHIBIT B Preliminary Plan("Plat of Survey") (not dated) EXHIBIT C Preliminary Engineering Plan dated as last revised August 6, 2003 EXHIBIT D Narrative concerning proposed plan(8 '/2 xI I-inch) 2 EXHIBIT E Floor plans and elevations of proposed houses dated September 27, 2003 by New Horizons, Inc. WHEREAS, notice of public hearing concerning the rezoning and Preliminary Plan was given and the hearing was held by the Buffalo Grove Plan Commission; and, WHEREAS, the Plan Commission determined, pursuant to findings based on the testimony at the public hearing, that rezoning of the Property and approval of the Preliminary Plan, including variations of the Village Development Ordinance, are appropriate for the Property and that the proposed development would be compatible with adjacent properties; and, WHEREAS, the President and Board of Trustees after due and careful consideration have concluded that the use of the Property on the terms and conditions herein set forth would enable the Village to control development of the area and would serve the best interests of the Village. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLIOIS: Section 1. This Ordinance is made pursuant to and in accordance with the Village's Zoning Ordinance, Development Ordinance and the Village's Home Rule powers. The preceding whereas clauses are hereby made a part of this Ordinance. Section 2. The Corporate Authorities hereby adopt a proper, valid and binding ordinance approving rezoning to the R-4A District for the north portion of the Property and approval for the development of two (2) single-family detached homes on the Property. Section 3. Development of the Property is subject to the following conditions: A. Variations of the Development Ordinance are granted as follows: Section 16.50.070.D.2.: To defer widening the pavement of Betty Drive from twenty (20) feet to the Village standard of twenty-four(24) feet; Section 16.50.070.I.: To defer required curb and gutter along Betty Drive. B. Owner shall comply with applicable Village regulations, including submittal of an engineering plan, final plat and execution of a Development Improvement Agreement pursuant to the Village Development Ordinance. C. Prior to land grading or other development on the Property, Owner shall obtain the Village Forester's approval for the removal of any trees on the Property. 3 D. The architectural appearance and building materials for the proposed homes are subject to Village review and approval, and plans for said homes shall be submitted as required by the Village Appearance Plan. E. Owner shall pay to the Village $3,000.00 for 200 lineal feet of street curb and gutter, $750.00 for 50 square yards of pavement widening and $1,000.00 for street surfacing in lieu of constructing said improvements pursuant to the requirements of the Development Ordinance. Said payments shall be made at the time that the final plat is submitted to the Village for approval. F. Any portion of the Property not under construction or completed shall be maintained in a neat and orderly condition as determined by the Village Manager. G. Any changes or amendments to the plans approved herein are subject to Village approval, and the Village will determine if additional public hearings are necessary for proposed changes or amendments. Section 4. This Ordinance shall be in full force and effect on and after its passage and approval. This Ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: APPROVED: ATTEST: APPROVED: Village Clerk ELLIOTT HARTSTEIN, Village President EXHIBIT A Legal Description 936 Betty Drive The east 100 feet of Lot 71 and the east 100 feet of Lot 72 in Dun Lo Highlands, being a subdivision of the west one-half of the northwest one-quarter (except the south 25 acres thereof) in Section 9, Township 42 North, Range 11 East, of the Third Principal Meridian, according to the plat thereof recorded October 15, 1946 as Document 13916670 in Cook County, Illinois. The area to be rezoned to R-4A is comprised of Lot 71 and the north 12 feet of Lot 72 described above. SUBJECT PROPERTY COMMON DESCRIPTION: 936 Betty Drive 1. Pre-conference discussion of proposed townhome development on Prairie Road by Insignia Homes. The Board commented that the plan appears to be over-development of the site; the petitioner was asked to reduce the amount of building coverage and reconsider the variations that would be requested concerning sidewalks. 2. Discussion of the secondary access for the Turnberry Condominiums. The Village Board did not accept the recommendation for the alternative access east to the Town Center shopping center. The Board directed staff to discuss implementation of the north alternative through the Deerfield Bakery stormwater management area with Concord Homes and the Bakery owner. NIMINSKI PROPERTY 936 BETTY DRIVE, REZONING ONE PARCEL TO THE R-4ADISTRICT AND APPROVAL OF A PRELIMINARY PLAN FOR TWO SINGLE- FAMILY LOTS Moved by Commissioner Samuels, seconded by Commissioner Kenski-Sroka to recommend approval to the Village Board of the petition for approval of rezoning a portion of the property from the B-1 Business District to the R-4A One-Family Dwelling District and approval of a Preliminary Plan for two-single family lots, with the following variations: DEVELOPMENT ORDINANCE — Section 16.50.070.D.2. (to defer widening the pavement of Betty Drive to the Village standard of 24 feet) and Section 16.50.070.I (to defer construction of curb and gutter along Betty Drive) so that the petitioner can build his proposed two single-family house subdivision, pursuant to the testimony produced at the public hearing and the exhibits introduced in evidence in support thereof. Commissioner Samuels said he agrees that these lots are not needed by adjacent business properties, so it seems to make sense to finish out development of this block by allowing the rezoning of the north parcel to residential for completion of the two-lot residential subdivision. Commissioner Stark stated it makes perfect sense to rezone this to residential in order to fit into the rest of the neighborhood. Commissioner Cohn stated this makes sense to him as well. He stated it would be important to hear in the future from the neighbors who will be living near these developments and he hopes in the future there will be a presentation from the neighbors. Chairman Ottenheimer called for a vote on the motion and the vote was as follows: AYES: Samuels, Smith, Bocek,Kenski-Sroka, Khan, Stark, Cohn, Ottenheimer NAYES: None ABSENT: Teplinsky ABSTAIN: None The motion passed 8 to 0. Buffalo Grove Plan Commission-Regular Meeting-October 1,2003-Page 2 PUBLIC HEARING BUFFALO GROVE PLAN COMMISSION October 1, 2003 Niminski Property,936 Betty Drive,Rezoning one parcel to The R-4A District and approval of a Preliminary Plan for two single-family lots Chairman Ottenheimer called the hearing to order at 7:30 p.m. in the Village Council Chambers, Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, Illinois. Chairman Ottenheimer read the Notice of Public Hearing as published in the Buffalo Grove Daily Herald, explained the procedure to be followed for the public hearing, and swore in all persons who wished to give testimony. Commissioners present: Chairman Ottenheimer Mr. Samuels Mr. Smith Ms. Bocek Ms. Kenski-Sroka Mr. Khan Mr. Stark Mr. Cohn Commissioners absent: Mr. Teplinsky Also present: Mr.Nicholas Niminski Mr. Dan Dowd, Attorney at Law Mr. William Raysa,Village Attorney Mr. Steven Trilling,Village Trustee Mr. Richard Kuenkler,Village Engineer Mr. Robert Pfeil,Village Planner Mr. Greg Summers, Associate Village Planner The following exhibits were presented by the petitioner at the public hearing: Group Exhibit A: Elevations of proposed homes, 4 pages, dated September 27, 2003 Village Exhibit 2: Robert Pfeil Memo dated September 26, 2003 Buffalo Grove Plan Commission-Public Hearing-October 1,2003-Page 1 Mr. Dowd stated he represents the petitioner with regard to this property. He noted Mr. Pfeil's staff report contains all the pertinent information about the property. He stated the petitioner does seek to rezone the parcel from a B-1 to an R-4A use so as to be allowed to construct a single-family residence on that lot. If that is granted they understand the petitioner will be required to re-plat both parcels with equal frontage and enter the R-3 zoning classification. The petitioner is asking the Board to defer the public improvements that would otherwise be required, i.e. the widening of the road and installation of curb and gutter and he is asking the Board to allow him to post cash in lieu of doing the public improvements. He stated that from the standpoint of it being a rural section type road with swale and no curb, gutter or sidewalk nearby, that would best serve the interests of the surrounding properties as well as the Village. Mr. Dowd stated they think at this point in time the property should be rezoned from its current B-1 to R-4A because the property to the rear will now be developed as a low rise office use without the need for this parcel and the property draws its zoning characteristics from the property it faces to the east. Once the office complex is constructed, the property here would really draw it characteristics from the residential uses, which it faces. There is a well-known zoning principle that like uses should face like uses and in this case it is pure residential from immediately across the street and all the way to the south. There is another zoning principal that provides that zoning classification demarcation should be done at rear property lines whenever possible and that is what is occurring now concurrently with the request to develop the property to the rear into an office use. In addition, this property has remained unproductive and undeveloped for a significant period of time during which that corridor and all throughout the northwest suburbs there has been rapid and brisk development. The petitioner has endured a hardship in being unable to successfully develop the property under the existing zoning classification of B-1. There is no doubt that the desire of the Village to increase its property tax base from a commercial standpoint is well taken, but this is just a small piece that only would fit in a commercial type development with low intensity and needs a perfect fit. Now since a large part of the property is being development otherwise, they believe it would be a hardship and burden upon the petitioner to continue to hold this small sliver of undeveloped B-I property out for development while the petitioner is unable to use it in a productive fashion. They ask that this be considered. Mr. Dowd further stated that the tax burden that the petitioner has endured has been too high both as user occupied and empty. He stated there can be no question that if developed as a residential property there is demand and it can be developed in a highly attractive residential manner and in a way that will benefit the Village and the surrounding area as it will be consistent with the line that now exists for demarcation between commercial and residential as it exits on the northeast and immediately adjacent properties. It will finally put to rest the collective angst of the people who reside on Betty Drive as to the future use of this particular property. Mr. Dowd stated that for all of these reasons which are well recognized zoning principles, the petition should be well founded with the Commission and they ask for an affirmative recommendation to the Village Board. Commissioner Kenski-Sroka stated her only concern is that the residents are in agreement with this development for the property. She asked if the neighbors have been contacted. Mr. Dowd stated he has spoken with a couple of the residents and he actually represented several neighbors during the proceeding with Prestige Auto. They are probably elated with this proposal. Buffalo Grove Plan Commission-Public Hearing-October 1,2003-Page 2 Commissioner Kenski-Sroka asked if this is a viable development of the property since the medical office plan is proceeding on the property to the west. Mr. Dowd stated yes. He noted there is some question of what type of trees will remain, but the required landscaping and the work that the Village is going to do to ensure as much retention of existing vegetation will ensure no problems. Commissioner Kenski-Sroka asked about engineering plans and the water problems in this area. Mr. Dowd stated that no engineering seems to be required on a two-lot sub-division. Mr. Kuenkler stated there would be no noticeable change. Commissioner Samuels asked what is currently on each of the lots. Mr. Dowd stated the B-1 use is what was formerly a home that had been converted to some type of office commercial use. It is fairly dilapidated and has been unused for at least one year. The other lot is vacant. Commissioner Samuels asked if it is the petitioner's intent to develop this property himself or to just get the zoning and then sell it off to a developer. Mr. Dowd stated the petitioner would develop the parcel himself. Commissioner Samuels asked what the timing of construction would be. Mr. Dowd stated immediate. Commissioner Stark asked how much property taxes would be brought in by two homes. Mr. Dowd noted it would be Cook County so it would be about 2 '/2 or 3 percent and most homes in the area sell for about$350,000. Commissioner Stark asked if there would be a strain on police or fire services to have a couple of residences here. Mr. Pfeil stated in his opinion it would not be a strain. He noted the police patrol the area already to the north and they probably go down Betty Drive occasionally anyway and it would not really add any burden. The fire response would be very timely as the main station is just to the west on Dundee Road. Commissioner Khan asked if the petitioner is only seeking a rezoning of the northern lot at this time and not approval of the resubdivision. Mr. Dowd stated yes, that is his understanding. He stated he understands that if this petition is granted they will then have to re-plat because there are different frontages. The lot seeking rezoning is 112 feet of frontage and the other lot is 88 feet of frontage and it would probably be better to develop both based on the recommendations of staff to make them both 100 foot lots. Buffalo Grove Plan Commission-Public Hearing-October 1,2003-Page 3 Mr. Pfeil stated the petition is for the rezoning of the north parcel and approval of a two-lot preliminary plan. The Commission is therefore making a recommendation concerning both the rezoning and preliminary plan. The preliminary plan needs to be supported with documentation such as the engineering information,which would be developed as part of the plat of subdivision. If this plan proceeds and the rezoning is approved, a two-lot plat would come back for approval by the Plan Commission. Commissioner Khan asked if anyone lives in the home now. Mr. Dowd stated no. Commissioner Khan asked if the single family home was built in 1995. Mr. Dowd stated it has been vacant and there are no utilities. Mr.Niminski stated the south lot is vacant. Commissioner Khan asked if there is any sewer on Betty Drive that these two properties can be hooked up to. Mr. Kuenkler stated there is no sewer on Betty Drive. Commissioner Khan asked how the proposed two homes would get sewer service. Mr. Kuenkler stated there is a sewer behind the small commercial area on Dundee Road and it will be extended south to serve these two properties. Commissioner Cohn asked if there is a definite demand for homes on this property. Mr. Dowd stated he has knowledge of the development trends in the area as well as the general northwest suburban area and it has been very favorable for single-family residential development. He noted he has also been privy to expert testimony to that effect before this commission in prior proceedings that should this property be rezoned for residential use, it would most likely sell quickly and successfully. There being no further comments or questions from anyone else present, Chairman Ottenheimer closed the public hearing at 8:00 p.m. Respectfully submitted, Fay Rubin, Recording Secretary APPROVED BY: LESTER OTTENHEIMER, Chair Buffalo Grove Plan Commission-Public Hearing-October 1,2003-Page 4 Board Agenda Item Submittal xII-B Requested By: Robert E Pfeil Entered By: Robert E Pfeil Agenda Item Title: Ordinance 2003- :Approving an amendment to the special use in the R-1 District concerning Twin Creeks Park,401 Aptakisic Road Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 11/12/2003 11/17/2003 Regular Agenda Planning 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The Buffalo Grove Park District is proposing to develop Twin Creeks Park pursuant to the attached plans. The park is a 7-acre parcel zoned R-1 Special Use. The current petition would require amendment of the Special Use and approval of a Preliminary Plan. The site is designated as a public park on the both the Village and Park District Comprehensive Plans. The plan includes the Safety Town facility and a building with a maintenance area of approximately 8,000-sq. ft. and a classroom/washrooms area. A covered shelter and an outdoor yard area are proposed adjacent to the building. An outdoor playground and a three-hole disc golf area are also provided. The Plan Commission held a public hearing on October 15, 2003 and voted 8 to 0 to recommend approval of the special use amendment and Preliminary Plan. The draft minutes of the hearing are attached. The formal appearance review for this project will be deferred until the petitioner is prepared to submit the required documentation. The draft special use ordinance stipulates that appearance review is required prior to issuance of any building permits. The driveway on Aptakisic Road is shown at the west edge of the site. The driveway is partially on the adjoining vacant parcel to the west owned by the Village. The draft special use ordinance includes the requirement that the Park District enter into a cross-access easement agreement with the Village. The attached letter from Michael Rylko of the Park District requests that the Park District be re-imbursed for one-half of the road construction costs if the west parcel (Village) "is not used exclusively by the Village or Park District." The draft ordinance and exhibits and Plan Commission minutes are attached. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Ordinance_11-11-2003.p El Michael Rylko letter_11-12-2003. El Plan Comm minutes 10-15-2003 Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: i 11/11/2003 ORDINANCE NO. 2003 - AN ORDINANCE APPROVING AN AMENDMENT TO A SPECIAL USE IN THE R-1 DWELLING DISTRICT VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES,ILLINOIS TWIN CREEKS PARK 401 Aptakisic Road WHEREAS,the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS,the real property legally described in EXHIBIT A("Property")attached hereto is zoned in the R-1 Dwelling District with a Special Use for a public park; and, WHEREAS, the Buffalo Grove Park District is the Owner of the Property(Twin Creeks Park); and, WHEREAS,the Owner proposes to develop active recreation uses on the Property including a playground,the Safety Town facility, a game area,disc golf and a building of 10,275 square feet for classrooms and storage pursuant to the following exhibits: EXHIBIT A Legal Description EXHIBIT B Site Zoning Information sheet dated August 13, 2003 EXHIBIT C Preliminary Plan(l IxI7-inch color and 24x36-inch blackline) dated August 13,2003 by Groundwork, Ltd. EXHIBIT D Preliminary Engineering Plan dated September 23, 2003 by Groundwork, Ltd. EXHIBIT E Topographic Survey dated April 23, 2003 by James R. Dietz 2 EXHIBIT F Tree Location Plan dated August 13, 2003 by Groundwork, Ltd. EXHIBIT G Preliminary Floor Plan and Preliminary Elevations of proposed building dated September 22, 2003 EXHIBIT H Perspective sketch of Safety Town; color photo simulations of playground, game area, frisbee golf and climbing area(4 sheets, 8 Yz x 11-inch) EXHIBIT I Outside Lighting Cut Sheets (12 sheets, 8 %x 11-inch) WHEREAS, notice of the public hearing concerning the petition for amendment to the Special Use was given and the public hearing was held by the Buffalo Grove Plan Commission on October 15, 2003; and, WHEREAS,the Plan Commission determined,pursuant to findings based on the testimony presented at the public hearing,that the criteria for a Special Use as set forth in Section 17.28.040 of the Village's Zoning Ordinance have been met, and development and use of the park as proposed is an appropriate use of the Property and will be compatible with adjacent properties; and, WHEREAS,the President and Board of Trustees do hereby find that the criteria for a Special Use set forth in Section 17.28.040 of the Village's Zoning Ordinance have been met regarding the proposed development and use of the Property, and that the use of the Property on the terms and conditions herein set forth would serve the best interests of the Village. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. This ordinance is made pursuant to and in accordance with the Village's Zoning Ordinance and the Village's Home Rule powers. The preceding whereas clauses are hereby made a part of this Ordinance. Section 2. The Corporate Authorities hereby approve an amendment to the Special Use for the Property legally described in EXHIBIT A attached hereto. Section 3. The Special Use is subject to the following conditions: A. A variation of the Village Floodplain Ordinance, Chapter 18.20.010.E. to allow development within 100 feet of the centerline of Aptakisic Creek is hereby granted with the stipulation that the Owner shall comply with all applicable regulations concerning floodplain management. Owner shall make application to the Federal Emergency Management Agency (FEMA) for a 3 Letter of Map Revision (LOMR) concerning the floodplain map pertaining to the Property. Said map amendment shall be completed prior to any development on the Property as contemplated by the EXHIBITS attached hereto. B. The Preliminary Plan (EXHIBIT C attached hereto) proposes a shared driveway on Aptakisic Road to serve the Property and the adjoining property to the west owned by the Village. Owner shall grant an easement to the Village providing public access on the Property and setting forth the responsibilities of the Owner concerning the use and maintenance of said shared driveway. The Village shall direct the preparation of said easement documents, and Owner shall execute said easement prior to application for any building or site development permits from the Village. C. Prior to application for a Village building permit, Owner shall submit documents as required by the Village for review of the appearance of the proposed building and other site elements including the Safety Town facility, fences and signs. Building appearance and materials are not approved by this Ordinance. D. Fences and signs are subject to the Village Sign Code and Fence Code. No signs or fences are approved by this Ordinance. E. Outside lighting shall be turned off by 10:30 P.M. except for lighting necessary for site security. Final lighting plans shall be submitted for Village approval as part of the appearance review for the building. The Owner shall comply with the recommendations of the Village concerning the location and specifications of lights required for overnight security. F. A final landscaping plan shall be submitted to the Village Forester for review and approval prior to any removal of trees, site preparation work or grading on the Property. Section 4. This Ordinance shall be in full force and effect on and after its passage and approval. This Ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: 4 APPROVED: ATTEST: APPROVED: Village Clerk ELLIOTT HARTSTEIN, Village President NOV-12-2003 15:39 BUFFALO GROVE PARK DIST. 18474590744 P.02i02 SIGN111101 November 12, 2003 Mr. William Balling Village Manager Village of Buffalo Grove 50 Raupp Blvd. Buffalo Grove, IL 60089 Dear Bill: This is to follow up our recent conversation for the Twin Creek Park entrance and exit off of Aptakisic Road. The Park District would like to request reimbursement for one half of the construction cost of the access if the west parcel is not used exclusively by the Village or Park District. Should you have any questions or need to discuss this farther, feel free to contact me. Sincerely, YAQ\Iva� Michael Rylko Executive Director TOTAL P.02 DRAFT Commissioner Bocek stated they held an art meeting and an appearance review meeting on October 15, 2003 regarding the Exxon Mobil development and they will be publishing minutes to be distributed at a future workshop. BUFFALO GROVE PARK DISTRICT TWIN CREEKS PARK, 401 APTAKISIC ROAD AMENDMENT OF THE SPECIAL USE IN THE R-1 DISTRICT AND APPROVAL OF A PRELIMINARY PLAN Moved by Commissioner Samuels, seconded by Commissioner Teplinsky to recommend approval to the Village Board of the petition for amendment of the Special Use and approval of a Preliminary Plan in the R-1 District with the following variations: FLOOD PLAIN ORDINANCE — Chapter 18.20.010.E. (To allow development within 100 feet of the centerline of Aptakisic Creek) to build the Safety Town facility, playground, parking areas, game area, disc golf course and a building of approximately 10,000 square feet, pursuant to the testimony and exhibits presented in the public hearing, the testimony of interested parties and cross examination of petitioner's witnesses and other evidence, including a staff report. Commissioner Kenski-Sroka stated she seems to recall that the Commission was not very pleased with the Park District plan to put Safety Town at the Alcott Center. She stated they have come up with a place and location that is appropriate and have addressed the concerns raised regarding parking, safety, trees and lighting and are to be commended on doing exactly as they were asked. Commissioner Teplinsky stated he absolutely believes that the development of this park will serve the public convenience at the location and will not be detrimental to or endanger the public health or safety. Some of the concerns expressed involved traffic issues but testimony reflects that traffic counts will be minimal as a result of the development. Development of the park itself does not lend itself to problems of people gathering in the evenings. It is a good use for the area and it will be beneficial to the general welfare of the community. Commissioner Khan asked what the hours of operation are Monday through Friday. Mr. Rylko stated classes run four days per week, Monday through Thursday in the mornings and afternoons. If classes get filled and there is a need for an early evening class they will have it. They will offer a Saturday class and there are no Sunday classes. Commissioner Khan asked about the hours of operation on Saturday. Mr. Rylko stated it will be from about 9:30 a.m. to 11:30,a.m. Commissioner Smith stated he agrees with Commissioner Teplinsky and noted this development meets all the criteria required and this should go through. Commissioner Kenski-Sroka called the question. Buffalo Grove Plan Commission-Regular Meeting-October 15,2003-Page 2 Vice Chairman Samuels called for a vote on the motion and the vote was as follows: AYES: Samuels, Smith, Bocek, Kenski-Sroka, Khan, Teplinsky, Stark, Cohn NAYES: None ABSENT: Ottenheimer ABSTAIN: None The motion passed 8 to 0. Vice Chairman Samuels requested a Findings of Fact to be prepared. Moved by Commissioner Kenski-Sroka, seconded by Commissioner Khan to prepare the Findings of Fact. Vice Chairman Samuels called for a vote on the motion and the motion was as follows: AYES: Samuels, Smith, Bocek, Kenski-Sroka, Khan, Teplinsky, Stark, Cohn NAYES: None ABSENT: Ottenheimer ABSTAIN: None CHAIRMAN'S REPORT—None FUTURE AGENDA SCHEDULE Mr. Pfeil stated the next regular meeting is scheduled for November 5, 2003. PUBLIC COMMENTS AND QUESTIONS—None STAFF REPORT—None NEW BUSINESS—None ADJOURNMENT Moved by Commissioner Smith, seconded by Commissioner Kenski-Sroka and carried unanimously to adjourn. Vice Chairman Samuels adjourned the meeting at 8:55 p.m. Respectfully submitted, Fay Rubin, Recording Secretary Buffalo Grove Plan Commission-Regular Meeting-October 15,2003-Page 3 DRAFT PUBLIC HEARING BUFFALO GROVE PLAN COMMISSION October 15, 2003 Twin Creeks Park 401 Aptakisic Road Amendment of special use in the R-1 District Vice Chairman Samuels called the hearing to order at 7:30 p.m. in the Village Council Chambers, Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, Illinois. Vice Chairman Samuels read the Notice of Public Hearing as published in the Buffalo Grove Daily Herald, explained the procedure to be followed for the public hearing, and swore in all persons who wished to give testimony. Commissioners present: Mr. Samuels Mr. Smith Ms. Bocek Ms. Kenski-Sroka Mr. Khan Mr. Teplinsky Mr. Stark Mr. Cohn Commissioners absent: Mr. Ottenheimer Also present: Mr. Michael Rylko, Executive Director of Buffalo Grove Park District Mr. John Green, Groundwork, Ltd. Mr. William Raysa, Village Attorney Mr. Steve Trilling, Village Trustee Mr. Richard Kuenkler, Village Engineer Mr. Robert Pfeil, Village Planner Mr. Greg Summers, Associate Village Planner The following exhibits were presented by the petitioner at the public hearing: Exhibit 1: Location map, undated Exhibit 2: Preliminary Site Plan dated August 13, 2003, revised Exhibit 3: Pictures of uses, undated Buffalo Grove Plan Commission-Public Hearing-October 15,2003-Page 1 Exhibit 4: Preliminary Site Plan dated June 25, 2003 Exhibit 5: Preliminary elevations dated September 22, 2003 Exhibit 6: Tree Relocation Plan dated August 13, 2003 Exhibit 7: Village Staff Report dated October 10, 2003 Mr. Green stated that in order for the Buffalo Grove Park District to move forward on any property, park approval up for any use must be done as a special use. There is no provision other than the B-5 for the Park District to do anything other than a special use. That is why a special use application is necessary to be made. This particular parcel goes back to 1986, at which time as a part of the Fiore development it had been set-aside for a park and recreation use and the intended use was for Park District development. Mr. Green stated the 7-acre parcel has been planned and programmed for active use going back to 1986. In fact the spine of the parkland extending from the north end of the Village to south end of the Village has been a program of the Park District going back to the 1970's. This is just one of the pieces along that route. He further stated the land in question is the portion of the site that is already graded, open and has been prepared for use. Mr. Green noted that it is essential that the Park District have a facility that can handle their storage needs and also handle the opportunity for classroom space for Safety Town. They are also in need of developing a permanent location for the Safety Town facility and as part of this to expand the Safety Town facility to reflect not just the urban nature of some of the suburban areas, but the suburban and more open nature by expanding it from the original program to include a section which would have hills and railroad crossings. This will provide an opportunity for the children to have a grater experience in learning and safety. In addition to that they would be creating a community playground. This one would be most similar to the one found in the Rolling Hills subdivision. Mr. Green stated the site is bounded on the north by Aptakisic Road and is actually bounded on the west by a detention basin and immediately to the east of that is Buffalo Grove Road. The property has a central core of land along Aptakisic Road extending to the south that is elevated and clearly defined and open from the drainage runs along the creeks that extend and cut the site diagonally from west to east along the south third of the site. The overall program includes Safety Town, the playground area, the maintenance or storage facility, a gaming area and a frisbee golf area and a couple of bocci courses. In conjunction with that they would be extending and enhancing the bikepath system that already runs through the site. The path currently extends from Aptakisic Road down through the site extending to the southwest of the reservoir. He stated they would be relocating part of that and they would be creating some on site additional . bikepath elements so that there is flow through the site. They will be creating the parking that is necessary for the uses. The required parking is 30 spaces and they are showing 30 spaces. Mr. Green stated the facility that is proposed as the maintenance structure is needed as the Park District has currently been putting stuff in a variety of places in addition to renting a number of Buffalo Grove Plan Commission-Public Hearing-October 15, 2003-Page 2 very expensive spaces from private vendors. The goal is to develop a facility that would serve as a central holding place for all the Park District items and to link that together with the classroom facility that is being proposed for the Safety Town. Mr. Green stated the Safety Town program started out as a small program and has grown in popularity and importance. They are pleased to introduce a rural section of the Safety Town program, which would introduce hills, railroad crossings and those concerns. The program now has classes six days per week during the warm months and there are approximately 12-15 children per class. Mr. Green noted that they have indicated their goal is to develop a park space that is very friendly to children between the ages of 4-14. They are proposing a gaming area consisting of funnel ball, 3-hole version of frisbee golf, two hopscotch courts, and a square court which is the preliminary to volley ball. Mr. Green stated the existing topography leaves the site well prepared for the program being presented. There are a stand of trees extending along the west side of the site and a stand of trees extending along the southern portion of the site parallel to the creek area. Those are planted specimen trees. There are also a variety of trees along the site on the south part of the creek. Along the creek beds you will find a series of trees and bushes that are primarily overgrowth but they have a lot of density and they are removed from everything. There are times and places where that overgrowth is very important and valuable and this is one of those times and places. The goal was not to disturb those areas and to work within the open spaces. The design has been set up so that that is what they will accomplish in the program. Mr. Green stated the proposed plan has now taken into consideration the opportunity for vehicle turnaround, vehicle drop off, servicing of the building, and bikepath flow. All of the active uses fan around the building that is the core around the site uses. The building itself is something they are not yet presenting for final approval on the appearance. This is due to the fact that this whole program is dependent upon grant money. Until the grant money is all completed and concluded and approved, the Park District is not ready to move forward. There was a meeting in Springfield and the meeting went very well, however, they will not hear the final results of the grant application until January. At that point they will then come back with full plans. However, they felt it was important and appropriate to show the Commission the parameters under which they will be moving. The building plan is laid out and has approximately 7,300 square feet of storage space. That space varies from 11 feet in height to about 18-19 feet in height inside. The east wing has a classroom that is approximately 30-24 feet, public washrooms that are accessible both from the inside and outside, small storage room for the Safety Town uses themselves and the mechanical spaces that are necessary to support the building. The structure is designed so that from the outside it will feel like a one-story building and is very similar to the maintenance building designed-for the Buffalo Grove golf course on Checker Road. This building is set back about 110 feet from the closest point to the site. The building is programmed at its highest point at the peak to be about 26-27 feet high. He stated they have a gabled roof and are using a mixture of masonry and siding and they are using residential style windows so that it blends in with the surrounding areas. Buffalo Grove Plan Commission-Public Hearing-October 15, 2003-Page 3 Mr. Green reviewed the tree relocation plan and stated they wanted to work with the existing plant life and existing grading. There are couple of hundred trees on this site. Of that they are proposing to relocate 19 trees. Most of these trees are along Aptakisic Road where they have trees that would be impacted by the entrance onto the site and the creation of berming. Those trees will be removed and relocated and respaced around the plan they have created. He noted there are 4 trees along the parking area at the southwest end, which are too close to the parking. Rather than just removing them, they are relocating them. There is one tree at the entrance point on Aptakisic Road that will be removed. It is specimen tree that is in poor condition. Mr. Green stated the Park District is excited to move forward on the project and very pleased with the progress they are making with the State of Illinois. They look forward to providing a Safety Town program that is better than the one that is already very well recognized and putting together all the storage needs which will save taxpayers money since they will not need to continue to pay to store things all over the community at private facilities. Mr. Green outlined the Special Use criteria noting that: 1. It is their opinion that the special use will serve the public convenience at the location of the subject property and is consistent with the use and program in both the Comprehensive Plan and the 1986 program for this specific site 2. That the location and size of the special use is in harmony with the orderly development of the district in which it is located 3. That the special use will not be injurious to the use and enjoyment of other property in the immediate vicinity of the subject property nor substantially diminish other property values 4. That the nature, location and size of the buildings and structures will not hinder the development and use of land and buildings adjacent 5. That adequate utilities, access roads, drainage and other necessary facilities exit Mr. Green noted they have submitted preliminary engineering plans that have been reviewed by the Village Engineer. They have provided the detention that currently does not exist on the site and that would be necessary and they are doing that as dry shallow detention. They have made sure they have spaced it out very casually across the site. 6. The parking areas are of adequate side for the particular special use and suitably screen from adjoining residential uses, and the entrance and exit driveways to and from these parking areas are designed to minimize traffic congestion on public streets Mr. Green stated that as part of the Special Use program they are requesting one variation. It is for development within 100 feet of the centerline of a creek. He stated they are not doing any building development within 100 feet of that centerline. The development they are speaking of Buffalo Grove Plan Commission-Public Hearing-October 15, 2003-Page 4 that is within 100 feet would be part of the Safety Town pavement. That is just a flat surface area and it is paved, but it is within 100 feet of the centerline of the creek. Mr. Green stated the Plan Commission couldn't grant the variation for the 8-foot fence. They will be requesting a zoning variation for an 8-foot fence that will be around the Safety Town area. They felt it was important for the Plan Commission to be aware of that which is why they listed it in the application even though the Plan Commission is not specifically hearing it. They feel it is necessary for that fence to be 8 feet high because of security concerns. It has been the Park District's experience that once an 8-foot fence is put up there is enough protection for the equipment that will be permanently in place inside for them not to have any concerns. It is also there because when Safety Town is in operation you want to have that extra layer of protection. This is intended to be an ornamental iron fence or a high impact plastic fence. Vice Chairman Samuels asked about the lighting. Mr. Green stated the Park District would meet with the standard requirements of the Village of Buffalo Grove for lighting of the parking area. There would be 14-foot high posts to be spaced fairly far apart. They would be Village standard lights and meet all the Village ordinances and they are usually set on concrete piers that are about another 2 1/2 feet high for a total height of about 17 feet. At about 1 % times the height you hit the 1 foot candle threshold which means that at about 25 feet away from the center of the fixture it would be down to 1 foot candle. He noted they have nothing within 100 feet of the perimeter edge of the site near any residential. Commissioner Stark asked if the net tree loss is one. Mr. Green stated the net tree loss will be zero as that one tree will be replaced. Commissioner Stark asked what happens to the state grant money if the Village Board does not approve this plan. Mr. Green stated the money is specifically for this project. Commissioner Stark asked why the parking has been increased on the plan if there is to be minimal traffic impact. Mr. Green stated historically the Village has been concerned that more parking should be provided in a park facility than is required. Over the past several years the Park District has moved to do that. It is their opinion that they will not need what is provided. Commissioner Stark asked if the lights would only be around the parking area and not the Safety Town area. Mr. Green noted there are 3 lights around the Safety Town area and they are the same style lights and are on the same timer as the parking lot lights and are there primarily for security purposes. Commissioner Stark asked how tall the trees are on the west side of the property. Buffalo Grove Plan Commission-Public Hearing-October 15,2003-Page 5 Mr. Green stated a 5-6 inch tree will be about 25 feet tall and the lights are about 17 feet to the fixture. Commissioner Stark asked if it is safe to assume that the trees are taller than the fixtures. Mr. Green stated it is safe to assume that some are taller. Commissioner Bocek asked about the 10-foot backdrop panels and asked specifically what they are and why it is not considered a fence. Mr. Pfeil said he has not asked the Building Commissioner to comment on that particular detail. The Building Commission will determine if it is a fence pursuant to the Fence Code. Mr. Green stated they would use these panels to create the urban environment within the Safety Town area. They will paint murals on them. These are panels that are intended to be about 20 feet long and 10 feet high and there are two of them and they are proposed to be on the east side of Safety Town. Commissioner Bocek asked why the Park District did not wait and come to the Commission when everything was done and ready to be presented. Mr. Green stated there are a number of steps that still need to happen between now and January. Once the Park District secures the grant they then have the funds to move into the preparation of all the working drawings for the building and the foundation landscape plans and the final engineering plans. At this point in time they have some flood way remapping that must be done. That will take from 6-10 months to accomplish. It is important for them to be able to get the remapping accomplished with the grading and the program lay out as it is. The Plan Commission approval was important to begin that process. Commissioner Bocek asked for a preliminary outline on what the finishes are at this date. Mr. Green stated their goal is to make the building feel more residential and they decided to use gabled roofs. There is an entry to the west side of the building, a covered porch on the east side of the building and a classroom. They are using 8 foot high masonry elements around the base and then they are moving to a panelized system above that creating a band of panels and the windows will be put up there. They are using a series of columns on the west side of the building and a porch structure. The classroom elements have now been put on the north side of the building, which faces the street and added a second window. The roof will be asphalt shingles. Commissioner Bocek asked where the mechanicals would be located. Mr. Green stated the mechanical equipment within the storage space would be independent units that are hung inside. The mechanicals for the classroom wing have been put in a mechanical room, which has been created inside the building. Buffalo Grove Plan Commission-Public Hearing-October 15,2003-Page 6 Commissioner Bocek asked about ventilation for the unit. Mr. Green stated they think they will be able to use a high efficiency unit for the classroom area so they will not be dealing with any ventilation needs at all. They will probably have combustion air needs for the main section of the building and those are usually handled through the wall. He stated they will probably have to develop some louvers for that and the 4-foot high strip around the perimeter of the building will be a great opportunity for that. Commissioner Kenski-Sroka asked that the e-mail received from Wendy Berkowitz dated October 12, 2003 be included in the public record. She says there are 2 reservoirs to the south of this property. She states she was told the open land was needed in case the reservoirs had to be drained. Mr. Green stated the land she is referring to is Village land and not part of this property. Mr. Kuenkler stated he has seen this e-mail and is puzzled by it. There are water reservoirs there. If they were to be emptied they would not be emptied into the creek but rather into the system and not refilled. Commissioner Khan asked why the access drive is partially on the Village parcel. Mr. Green stated there are two parcels of land that abut Aptakisic Road. The Village owns the parcel to the west of the subject site. There are always a few desires in development. One of them is to minimize the number of curb cuts and secondly to try to achieve as much distance as possible from the lighted intersection for those curb cuts. Since the Village owns one parcel and the Park District owns another parcel, there is an opportunity to work together. By providing a driveway that is half on Village property, only one curb cut will be necessary for both parcels. The Park District had no objection to sharing that driveway and constructing that driveway. Commissioner Khan asked what the Village plan for the parcel to the west of this Park District parcel. Mr. Pfeil said the Village does not have a specific plan for the property. One scenario would be conveyance in some manner to the Park District. Commissioner Khan asked about the timeline for improvement of Aptakisic Road. Mr. Green stated he does not know the timeline for the full improvement. However, their concern was that the driveway be about 700 feet away from the intersection so that if there were any improvements this would be out of the turn lane construction zone. That has been accomplished with this plan. Frank Tracey, 524 Lyon Drive, asked if the maintenance building needs to be dead center in this plan. Buffalo Grove Plan Commission-Public Hearing-October 15, 2003-Page 7 Mr. Green stated they felt putting it in the center accomplished several things. Firstly, it removes it from proximity to any residential structures and it also is important for the Park District to have visual identity for the Safety Town and the playground from Aptakisic Road for safety purposes. Mr. Tracey stated this three-piece parcel has never been able to get it together as to what exactly they should do. All the residents here had been told that the berms put to the north were to hold back any water that had to be drained out. Also at that time a concrete dish was created so that the drainage could make its way into the creek area. All the pipes on the northwest building are all still geared for some type of drainage to happen. He further noted he is very concerned with safety in the area and the amount of traffic going down Aptakisic and especially Buffalo Grove Road. He then noted the last issue he is concerned about is lighting. He noted he appreciates the dark and he does not see the need for parking in a park for 4-12 year olds. Jason Scheibenreif, 512 Lyon Drive, asked how traffic impacts were estimated. Mr. Green stated the Park District has operated a Safety Town at Busch Grove Park for the last several years and they have been able to ascertain what the parking needs are based on that and they have been minimal. Mr. Scheibenreif asked how 39 spaces were arrived at. Mr. Green stated they just decided to do an overage of about 30 percent of what the requirement was. Pamela Weiner, 581 Coventry Lane, noted her concern with the playground area and the proximity of that playground to Aptakisic Road. Mr. Green stated there is a 40-foot minimum setback requirement for any structure or development on this parcel. There will also be berming put in between Aptakisic Road and the playground space. The amount of area shown on the plan for the playground area is equivalent to the area of the playground at Rolling Hills subdivision. It is Park District policy that they bring a number of neighbors together to actually select the playground layout and equipment and they will be doing that at a later date with all of you. Ms. Weiner asked if there would be any kind of fencing around the playground as there is in Rolling Hills. Mr. Green stated they do usually get into some separation. Ms. Weiner asked if there could be access from Buffalo Grove Road to Safety Town. Mr. Green stated there could not be access from Buffalo Grove Road because the creek is between the park and Buffalo Grove Road and there is a detention area east of the creek. Buffalo Grove Plan Commission-Public Hearing-October 15,2003-Page 8 Jason Scheibenreif, 512 Lyon Drive, asked for some examples of instances where petitions such as this would be denied. Vice Chairman Samuels stated the commission typically follows the guidelines of the statute and special use provisions. The determination is made on what is heard and what is known of the situation and apply that to the criteria delineated in the Special Use Ordinance. Each commissioner makes up their mind individually and votes according to what they believe to be the preponderance of the evidence as applies to those facts. Mr. Scheibenreif asked how the public would get a copy of the recommendation. Vice Chairman Samuels stated the minutes are posted to the web site and a copy of the minutes and findings could be requested from Village staff. Ms. Shelly Scheinkop, 575 Coventry Ct., stated her house is directly parallel to where the parking lot entrance will be and she is very concerned with traffic issues and security for teens hanging out in the parking lot. She asked if there would be lights in the park as well as the parking lot. Bernadette Devonshire, 577 Coventry Ct., asked why Safety Town cannot be left where it is. Vice Chairman Samuels stated it had been at the golf dome, which has now become a permanent fixture and the dome cannot be used by Safety Town. Mr. Green stated Safety Town is now located in a parking lot. There have now been two bafl fields constructed in Busch Grove Park and they will be active shortly and the parking lot was constructed for those ball fields. It is necessary to move Safety Town from this temporary location to a permanent location so it can continue to move forward safely. The ball fields have always been on the plan for Busch Grove Park. The parking lot had been able to be constructed previously under another grant but the ball fields had to wait until the money came along for that. This site also allows them to expand Safety Town to go beyond the urban field Mr. Green stated the Park District lighting is like any other Village lighting. It is required for parking areas and usually goes off at 10:30 p.m. as it does in the rest of the community. It is not in the Park District's interests or desire to invite people to use parks that are unmonitored in the evening so they do not want to light it up so that people will come in. There are curfews that are supposed to be in effect and they try to support those curfews. Mr. Green stated the Safety Town programs are designed for small children and as such they are not held at night. Usually the first class is 9:15 or 9:30 a.m. and has been designed so that they do not interfere with the same timeframe as your most specific traffic. The last class is usually over at 8:00 p.m. There being no further comments or questions from anyone else present, Vice Chairman Samuels closed the public hearing at 8:40 p.m. Buffalo Grove Plan Commission-Public Hearing-October 15, 2003-Page 9 Respectfully submitted, Fay Rubin, Recording Secretary APPROVED BY: MICHAEL SAMUELS, Acting Chair Buffalo Grove Plan Commission-Public Hearing-October 15,2003-Page 10 Board Agenda Item Submittal xIV A Requested By: Robert E Pfeil Entered By: Robert E Pfeil Agenda Item Title: Plan Commission Referral: Preliminary Plan for a proposed Bank of America facility in the B-2 District,55 Lake Cook Road Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 11/12/2003 11/17/2003 Regular Agenda Planning 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. George Boddy of Jones Lang LaSalle is the petitioner on behalf of Bank of America. The property, a one-acre parcel zoned B-2, was previously occupied by a BP Amoco gasoline station and mini-mart. Bank of America proposes to construct a one-story bank of 4,387 square feet with three drive-up service lanes. A bank is a permitted use in the B-2 District. The development requires approval of a Preliminary Plan pursuant to the Village Development Ordinance and appearance review pursuant to the Village Appearance Plan. The plan proposes modification of the full-access driveway on IL Route 83 by moving the driveway south to align with the driveway on the Northwest Community Healthcare property on the east side of Route 83. This modification would require approval by the Illinois Department of Transportation (IDOT). The site plan provides 29 parking spaces, which are 11 spaces more than the minimum requirement. If the surplus spaces are not necessary based on projected demand, the petitioner should consider replacing some spaces along the Route 83 frontage with enhanced landscaping. In 1997 when BP Amoco requested annexation and site plan approval, the Village of Wheeling allowed disconnection of a portion of the property, subject to an intergovernmental agreement between the two villages. The agreement includes the sharing of sales tax revenue and binds the villages to mutually approve any development on the property. The petitioner has been advised of this agreement, and staff from the Village of Wheeling has participated in preliminary discussion of the proposed plan. The Petition for Concept and Preliminary Plan Review , building elevations and site plan are attached. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal xIv B Requested By: Scott D Anderson Entered By: Scott D Anderson Agenda Item Title: Acceptance of FY 2002-2003 Comprehensive Annual Financial Report for the year-ended April 30,2003 Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: ❑ Consent Agenda 11/12/2003 11/17/2003 Regular Agenda Finance&GS ❑ None Does this item Does this item include Specify Other: Will AV equipment be relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? El Trustee Lounge El Clerk's Clerk's Office ❑ Other ❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No Exhibits can be accessed in: Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. This item will consist of a presentation of the Village's FY 2002-2003 Comprehensive Annual Financial Report for the year-ended April 30, 2003 for all Village fund and account groups. The Report has been prepared by the Village's independent auditors,McGladrey&Pullen,LLC, and follows generally accepted accounting and auditing principals as they apply to governmental enterprise funds. The Report,which is unqualified in opinion,consists of the following sections: The independent auditor's cover letter noting the scope of work and reporting that the financial statements present fairly the financial position,results of operations,and cash flows of the funds so audited. Letters of transmittal that provides the reader with an analysis of financial operations for the period as well as a general oversight of fiscal conditions and concerns. A Financial Section that includes combined financial statements disclosing the results continuing operations in the form of balance sheets on a consolidated and fund group basis, statements of revenue, expense/expenditure and change in fund balance/equity along with a statement of cash flows for the period. Notes to the General Purpose Financial Statements that provide a detailed reference to accounting policies and other levels of information required under full disclosure for the funds and account groups of the Village. The Notes also include supplemental information required be various generally accepted accounting pronouncements. Supplemental information dealing with fund type balance sheets as well as statements of revenue and expense along with cash flow along with statement supplemental information. A statistical section that provides historic information on a variety of financial and fiscal indicators. This Report is the culmination of all of the fiscal activities for FY 2002-2003 for the funds so audited and will be forwarded to those parties requesting and monitoring the financial operation and status of the funds. It is the recommendation of staff that the Report is accepted for the fiscal year ended April 30,2003. A review of the Notes to the General Purpose Financial Statements shows nothing of concern or surprise in that staff was an active participant with the auditor in the development of the final statements and narrative comments. The Report has been filed with the Government Finance Officers Association for review as part of the Award of Excellence in Financial Reporting program. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal xIv c Requested By: Ghida Neukirch Entered By: Eileen F Marsh Agenda Item Title: Mailbox Standards Report Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 11/13/2003 11/17/2003 ❑ Consent Agenda OVM Regular Agenda ❑ None Does this item Does this item include Specify Other: Will AV equipment be Type of AV Needed: relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? � Trustee Lounge El Clerk's El Video Clerk's Office ❑ Computer ❑ Other El Doc Camera ❑ Yes 0 No 0 Yes ❑ No 0 Yes ❑ No ❑ Easel Exhibits can be accessed in: ❑ Other Trustee Conference Room Item Description Will this action involve an expenditure in ❑ Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. As the Village Board is aware,we have had an increasing number of non-conforming mailboxes installed in the Village of Buffalo Grove. Recently the Village Board asked that a joint staff/Trustee committee be formed to evaluate this issue,provide initial research, and formulate a specific proposal,which is attached for your review and discussion. Based on the direction of the Village Board,we may be preparing for your consideration additional ordinance or procedural standards in order to deal with these non-conforming mailboxes. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files MailBoxStnds11-10-03.p snowpol.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: MAILBOX STANDARDS Fall, 2003 PURPOSE The purpose of this report is to provide the Village Board with information so they may consider new standards for mailbox installations on parkways, specifically as If they relate to brick and other structures. Background and supplemental information pertaining to this report can be found in the Trustee Conference Room. RESEARCH Municipal Survey. A survey was conducted in August, 2003 identifying the number of municipalities that regulate brick mailboxes. Fifteen area municipalities responded to the survey. Several municipalities have single family homes where their mailboxes are adjacent to the front door rather than on the parkway. Most municipalities adhere to Federal and State Postal Service regulations that require mailboxes to consist of wood, iron or steel posts to support the mailbox. Village of Buffalo Grove regulations. "The installation of the box and post must be mounted so that the face of the mailbox is 12 inches behind the back of curb and set to a height of 36 inches from the top of the back of the curb to the bottom of the mailbox. The post should be set in a hole 8-10 inches in diameter and 30 inches deep. Concrete should be placed around the post and up to 6 inches from the surface. All material used for the post shall be 4"x 4"pressure treated (wolmanized) lumber" (emphasis added). Village of Buffalo Grove Post Office—adherence to U.S. Postal Service Regulations. "The local postmaster may approve a curbside mailbox constructed by a customer who, for aesthetic or other reasons, does not want to use an approved manufactured box. The custom-built box must generally meet the same standards as approved manufactured boxes for flag, size, strength, and quality of construction" D041, 2.2, page D-9. "Posts or other supports for curbside mailboxes must be neat and of adequate strength and size. They may not be designed to represent effigies or caricatures that tend to disparage or ridicule any person. The box may be attached to a fixed or movable arm" 632.523, page 338. LEGAL RESEARCH / FINDINGS Findings below reference correspondence from William G. Raysa to Greg Boysen dated July 10, 1992 and Oct. 2, 1992. Illinois State Statute. Illinois municipalities have the right to regulate the use of streets and other municipal property (including the right to regulate mailboxes in the right of way)'. Parkway liability. [A] local public entity has the duty to exercise ordinary care to maintain its property in a reasonably safe condition for the use in the exercise of ordinary care of people whom the entity intended and permitted to use the property in a manner in which and at such times as it was reasonably foreseeable that it would be used [.] (emphasis supplied). Local Governmental and Governmental Employees Tort Immunity Act , Ch. 85, III. Rev. Stat. ' Illinois Municipal Code (Chapter 24, III. Rev. Stat.); also reference City of Pompano Beach v. Haggerty, 530 So. 2d 1023 (Fla.App. 1988). 1) A car can drive on a parkway and hit a structure may be argued as foreseeable. 2) It can also be argued that duty runs only to "intended and permitted users" of the property, i.e. cars are not intended to be on the parkway. Raysa notes that using this "intended and permitted" use analysis, the case law can be interpreted to suggest that the Village would have a viable defense in a suit for injuries caused by a car hitting a brick mailbox structure located in the parkway (July 10, 1992 letter to Greg Boysen). This case law is based on Marshall v. City of Centralia, 155 III. Dec. 802 (III. March 21, 1991). In hindsight, everything is foreseeable and therefore there is always a chance of an automobile jumping a curb, hitting a brick mailbox and causing injury. However, if no duty is owed in the first place because the plaintiff was an "intended and permitted user" of the parkway, then the Village may have a viable defense. Bill Raysa notes in his aforementioned letter dated October 2, 1992: The Illinois Supreme Court once again addressed the issue of duty and foreseeability in Hutchings v. Bauer, Slip Sheet Opinion docket #71963 (1992). The Court stated that "while the foreseeability of an injury is an important factor in determining whether a duty exists, the existence of a legal duty is not to be bottomed on the factor of foreseeability alone. What I would like to specifically note in the Hutchings decision is the dissent by three of the justices in which they state that "the issue of whether a duty exists is inextricably linked to the question of foreseeability of the injury." The dissent in Hutchings would find the opposite than what was originally identified as a viable defense. Selective Enforcement/ Prosecution Scenario: The Village takes action against one homeowner and not other violators for a brick mailbox. Based on Mr. Raysa's aforementioned letter dated July 10, 19927 it was indicated that Mr. Raysa does not believe that a claim for selective enforcement/prosecution would stand against the Village. Case law was identified to support this statement. COMMITTEE DISCUSSION In September 2003, Trustee DeAnn Glover, Trustee Steve Trilling, Public Works Director Greg Boysen, and Assistant Village Manager Ghida Neukirch met to establish a proposal to bring forth to the Village Board to address brick mailboxes. The following information was discussed: What happens if the Village's snow crew damages a mailbox while providing snow removal service? This question is addressed in the Village's Snow Plan (see attached). Typically, damage done to mailboxes is the result of the pressure from the snow being shoveled off of the street onto the parkway. If damage is caused, the Village replaces the structure with a 4 x 4 wood post — an approved mailbox structure according to current Village standards. If a brick mailbox is damaged, a 4 x 4 wood post is constructed in its place. Are drivers equally likely to hit a mailbox compared to a tree? The only facts known here are that mailbox posts must be mounted so that the face of the mailbox is 12 inches behind the back of the curb. Trees are planted a minimum of 24 inches behind the curb, although typically approximately four to five feet from the curb and four to five feet from the sidewalk. Do residents have to obtain a permit to construct a mailbox? 2 The Office of the Public Works Director serves as the permit clearinghouse for mailboxes. To date, there are no approved permits for masonry mailboxes in the Village of Buffalo Grove. COMMITTEE PROPOSAL Based on efforts to afford residents the opportunity to design and construct a unique mailbox, the Trustees indicated that they support brick mailbox structures provided that they meet break-away standards (i.e. thin masonry facade). Likewise, the potential for a dangerous situation to occur as a result of an oversized or non-breakaway structure was recognized. The following suggestions are offered as proposed regulations for single mailbox installations: 1) Structures should have supports that yield or collapse easily when struck by a vehicle. This regulation can be met with the current 4 x 4 post. Note: The National Cooperative Highway Research Program (NCHRP) Report 350 contains performance criteria for mailbox supports when subjected to crash testing with an automobile. This information was provided by the Illinois Department of Transportation, Chapter 11, Roadside Design Guide. 2) Materials shall be limited to wood, iron, steel, aluminum and 1/8" face brick facade. 3) Illuminated structures shall be prohibited. 4) Only one structure shall be permitted per residential parkway; the structure shall include an approved mail receptacle. Note: This would avoid households constructing one structure for the purpose of mail, and another structure on the other side of the driveway to "balance" the property. 5) The size of the structure shall be limited to 16 cubic feet of area, i.e. 4'H x 2'W x 2' L. 6) The structure should be no closer than 12 inches behind the back of the curb. 7) For the post, concrete should be placed around the post and up to 6 inches from the surface. 8) Approved permits shall be required for all mailbox receptacles. The petitioner may apply to the Public Works Director for consideration. Non-Conforming Mailboxes The Village would conduct an evaluation of each mailbox and identify the non-conforming mailboxes based on the adopted standards. Letters would be sent to said property owners indicating their mailbox does not meet Village regulations and detailing the standards that are in place. A hold harmless/indemnity is recommended from each owner that desires to maintain their non-conforming mailbox, as well as any mailbox that does not have a 4 x 4 wood post. All new and replacement mailboxes after the effective date of the proposed Ordinance would be subject to the Village's regulations. All new mailboxes shall be required to have a Village permit and hold harmless/indemnity as applicable. In regards to future owners, the indemnity would be recorded against the property so the new owner is aware of the mailbox standards. TIMELINE If new guidelines are warranted, an Ordinance on this subject can be prepared for the next Village Board meeting. Last Modified: 11 Nov 2003 3 J. Mailbox Replacement Policy It shall be. the policy of the Public Works Department Operations Division to. repair all mail boxes that have been damaged by direct contact with a snow plow during snow removal operations. Before the snow season begins, plow operators will drive their assigned routes and make note of those mail boxes that may be a hazard. The driver will also note those mail boxes that are already instate of disrepair for future consideration, if contact is made with plow or snow. Occasionally during severe winters when snow has accumulated at the curb to a height greater than three feet, the windrow of snow coming off the snow plow blade will have a wave effect across the top of the snow. This wave effect will dislodge mail boxes from the post. If this occurs, it shall be the responsibility of the resident to replace his/her mail box. If a mail box and 'post are damaged beyond repair during snow removal operations, it is standard Village policy for the mail box.and post to be replaced by the Village with the Village of Buffalo Grove standard mail box and wolmanized 4 X 4 post as illustrated on page 113 for a typical mail box post and installation. If a decorator mail box and post are damaged beyond repair, the standard procedure is that the Village will replace the box and post the approve standard. If the resident chooses to have the decorator mail box and post replaced, the Village will reimburse the resident the cost of materials for the approved standard mail box and post (approximately $30.00) and it shall be the responsibility of the resident to purchase and install the decorator mail box and post. 4 ,0x4'.WCtY.WZECI E WOOD CCN37*UCTrON Ip The installation of the box and post must be mounted so that the face of the mail box is12 inches behind the back of curb and set to a height of 40 inches from the top of the back of. curb to the bottom of the mail box. The post should be set in a hole 8-10 inches-in diameter and 30 inches deep. Concrete should be placed around the post and up to 6 inches from the surface. All material used for the post shall be 4" X 4" pressure treated(wolmanized) lumber. 113