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2004-08-30 - Village Board Special Meeting - Agenda Packet VILLAGE OF u VILLAGE 0 F VZuffalo BUFFALO GROVE Grouc Fifty Raupp Blvd. Buffalo Grove,IL 60089-2100 Phone 847-459-2500 Meeting of the Village of Buffalo Grove Board of Trustees Fax 847-459-0332 Special Meeting August 30, 2004 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes A. Approval of the minutes of the August 16, 2004 Board meeting V. Approval of Warrant A. Warrant#1012 VI. Village President Report A. Proclamation: September 2004 as Prostate Cancer Awareness Month for the Village of Buffalo Grove. B. A Proclamation Calling for a "Season of Citizen Participation" September, October, November 2004 (President Hartstein) VII. Reports from the Trustees VIII. Village Manager's Report IX. Special Business A. Public Hearing: Amendment of an annexation agreement, Deerfield Bakery, 201 Buffalo Grove Road X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other Regular Agenda items. (Attached). XII. Ordinances and Resolutions A. Ordinance No. 2004 - : An Ordinance Approving a License Agreement for Golfview Terrace Detention Basin (Trustee Glover) B. Ordinance No. 2004 - : An Ordinance Amending Chapter 5.20, Liquor Controls, of the Village of Buffalo Grove Municipal Code (Trustee Braiman) C. Ordinance No. 2004 - , An Ordinance Amending Title 15 of the Village of Buffalo Grove Municipal Code Pertaining to Permit Fees. (Trustee Trilling) D. Ordinance No. 2004 - , An Ordinance Amending Chapter 6.08 of the Village of Buffalo Grove Municipal Code pertaining to Impoundment. (Trustee Johnson) E. Ordinance No. 2004 - , An Ordinance Amending Chapter 5.64 of the Village of Buffalo Grove Municipal Code pertaining to Garage Sales. (Trustee Braiman) F. Resolution No. 2003 - , A Resolution Objecting to the Rezoning and Comprehensive Plan Amendment for Property at 3306 and 3310 Old Arlington Heights Road, adjacent to the Proposed Timber Court Condominium Development (Phase 1), in the Village of Arlington Heights, Illinois. (Trustee Braiman) G. Resolution 2004: , A Resolution adopting the National Incident Management System (NIMS). (Trustee Johnson) H. Ordinance No. 2004- An Ordinance Amending Chapter 5.04, Business Licenses, of the Village of Buffalo Grove Municipal Code (Trustee Trilling) I. Ordinance No. 2004- An Ordinance Amending Chapter 9.04, Alarm Systems, of the Village of Buffalo Grove Municipal Code. (Trustee Trilling) XIII. Old Business XIV. New Business A. Authorization to waive bids and award a contract to Foster Coach Sales, Inc. for a 2005 Ford E-450 Medtech Custom Type III Ambulance. (Trustee Johnson) B. Referral to the Plan Commission -Amendment to the Special Use in the Industrial District concerning Joy of the Game Baseball and Softball Academy, 1455 Busch Parkway. (Trustee Kahn) C. Pre-Application Conference: Proposed Fairview Estates by Glenbrook Properties, east side of Weiland Rd south of Pauline Ave - -Annexation for development of 28 single-family detached dwelling units (Trustee Kahn) D. Plan Commission Referral: Proposed U.S. Cellular monopole antenna tower, Commonwealth Edison property, south side of Aptakisic Rd east of Buffalo Grove Rd - - Special Use in the R-1 District (Trustee Braiman) XV. Executive Session XVI. Adjournment: Approximately 10:30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable Sf Consent Agenda August 30, 2004 7:30 PM Xl. Ordinances and Resolutions A. Ordinance No. 2004 - , an Ordinance Amending Title 10 of the Village of Buffalo Grove Municipal Code (Right-turn restriction from Illinois Route 22 to Willow Parkway). (Trustee Berman) RECOMMENDATION: Approve by motion. SUMMARY: The proposed Ordinance would prohibit vehicles (except buses and emergency vehicles) from turning right onto Willow Parkway from Illinois Route 22 between the hours of 6:30 a.m. and 9:30 a.m., weekdays. B. Ordinance No. 2004- An Ordinance Amending Chapter 3.06, Zoning Fees/Recovery of Village Costs, of the Village of Buffalo Grove Municipal Code (Trustee Trilling) RECOMMENDATION: Approve by motion. SUMMARY: The amendment would permit the recovery of certain direct Village expenses and costs incurred as a result of the administration of the Village's Sign Code (Title14) when such matters are related to a broader comprehensive development/redevelopment package. New Business C. Firefighter's Pension Fund -Annual Report of Condition (Trustee Trilling) RECOMMENDATION: Approve by motion. SUMMARY: The Firefighter's Pension Fund is required to submitt an Annual Report of Condition (ILCS Chapter 40 Section 5/4-134) to the Village Board prior to consideration of the annual Tax Levy Ordinance cycle. This reporting meets the requirement of the Section. D. Police Pension Fund -Annual Report of Condition (Trustee Trilling) RECOMMENDATION: Approve by motion. SUMMARY: The Police Pension Fund is required to submitt an Annual Report of Condition (ILCS Chapter 40 Section 5/3-143)to the Village Board prior to consideration of the annual Tax Levy Ordinance cycle. This reporting meets the requirement of the Section E. Approval of a Statement of Understanding between the American Red Cross of Greater Chicago and the Village of Buffalo Grove. (Trustee Johnson) RECOMMENDATION: Approve by motion. SUMMARY: The Statement sets forth the activities that the two organizations will undergo in the event of single family emergencies and community, national and international disasters affecting Buffalo Grove. • COVER SHEET FAX To: Marc K. Schwartz Fax#: 847-459-1999 Subjec • Deerfield Bak —annexation agreement amendment and easements Date: August 27, 2004 Pages: 5, including cover sheet Marc, The agenda for Au 30th Village Board meeting and staff memo are attached. The Deerfield Bakery matter is Item IX-A under Special Business. Staff anticipates that the Village Board will continue the public hearing concerning the annexation agreement to September 13t. At that time, the signed pedestrian access easement for the Bakery property and the proposed text of the annexation agreement amendment would be presented to the Board for approval. If the Village Board concurs with this schedule,I will forward the annexation agreement amendment to you for review. Bob cc: William R. Balling William G. Raysa From the desk of... Robert E.Pfeil Village Planner Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove,IL 60089 847-459-2518 Fax:847-459-7906 COVER SHEET FAX To: Gary Duchesne V 5. C--f-L L.. R Fax#: 630-208-8233 Subject: Proposed antenna tower, Com Ed property,Aptakisic Rd., Buffalo Grove, IL Date: August 27, 2004 Pages: 4, including this cover sheet. COMMENTS: Gary, The agenda for th August Village Board meeting and staff memo are attached. Your item is under New Business, em IX-D. Bob Pfeil, Village Planner From the desk of... Robert E.Pfeil Village Planner Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 847-459-2518 Fax:847-459-7906 e-mail: rpfeil©vbg.org Meeting of the Village of Buffalo Grove Board of Trustees Special Meeting August 30, 2004 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes V. Approval of Warrant VI. Village President Report VII. Reports from the Trustees Vill. Village Manager's Report IX. Special Business X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. Consent Agenda None XII. Ordinances and Resolutions XIII. Old Business XIV. New Business XV. Executive Session XVI. Adjournment: Approximately 10.30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10.30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10.30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda August 30, 2004 7:30 PM XI. Ordinances and Resolutions None New Business None Old Business None tXC a Of P Grolaic A Proclamation Calling For A "Season of Citizen Participation" \ September, October, November, 2004 )� WHEREAS, the success of any Democracy is measured by the free, active and unencumbered participation and involvement of its citizens; and WHEREAS, the success of our free and representative governmental process requires responsible judgment and participation in the electoral process; and WHEREAS, over the next three months, all citizens and residents \ are encouraged to engage in free and open debate on candidates and > issues and all eligible voters are encouraged to vote November 8 for candidates and issues of their choosing. NOW, THEREFORE BE IT PROCLAIMED AS FOLLOWS: 1. That September, October, November, 2004 is recognized as the "Season of Participation" in the Village of Buffalo Grove with all citizens being encouraged to participate fully in the fall election activities. 2. That citizens are encouraged to investigate and evaluate the credentials of all those running for office, including: • President and Vice President of the United States • United States Senator • United States House of Representatives • Illinois House of Representatives • Illinois State Senate • Circuit Clerk • County Recorder • State's Attorney 3. That all eligible citizens become registered to vote in the November / 8 election by registering to vote by the October 5, 2004 deadline, and c further, that all residents be aware of the locations for registering to vote, including Village Hall in Buffalo Grove, Township Offices and at various voter registration drives held throughout the area, including a registration booth at Buffalo Grove Days. GOD- GO—D GOD Groin 4. That all residents of Buffalo Grove attend and participate in )� election forums and educate themselves on the candidates and their issues. 5. That residents be encouraged to discuss issues with family, friends and neighbors. 6. That all residents be encouraged to become actively involved in their support of candidates, including volunteering for the candidate's election campaign of choice. 7. That first and foremost, all eligible citizens of Buffalo Grove are ) encouraged to vote on November 9. Further, for those citizens not / available to vote on November 9, absentee voting be undertaken with absentee ballots being picked up at Village Hall. 8. That other communities throughout the state and nation likewise encourage their citizens to participate in the electoral process. Proclaimed this Thirtieth Day of August, 2004. Elliott Hartstein, Village President I� GOOD 11545 8/16/2004 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,AUGUST 16,2004 CALL TO ORDER President Hartstein called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Johnson,Kahn and Trilling. Trustee Berman was absent. Also present were: William Balling,Village Manager;William Raysa,Village Attorney; Ghida Neukirch,Assistant Village Manager; Scott Anderson,Assistant Finance Director;Art Malinowski,Human Resources Director;Phil Versten,Communications Director;Gregory Boysen,Director of Public Works;Robert Pfeil,Village Planner; and Fire Chief Sashko.. APPROVAL OF MINUTES Moved by Trilling,seconded by Glover,to approve the minutes of the August 2,2004 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 3—Braiman,Glover,Kahn NAYS: 0—None ABSTAIN: 2—Johnson,Trilling ABSENT: 1 —Berman Motion declared carried. Moved by Kahn,seconded by Braiman,to approve the minutes of the July 26,2004 Special Meeting. Upon roll call,Trustees voted as follows: AYES: 4—Braiman,Johnson,Kahn,Trilling NAYS: 0—None ABSTAIN: 1 —Glover ABSENT: 1 —Berman Motion declared carried. WARRANT#1011 Mr.Anderson read Warrant#1011. Moved by Glover,seconded by Johnson,to approve Warrant#1011 in the amount of $2,034,971.82 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Johnson,Kahn,Trilling NAYS: 0—None ABSENT: 1 -Berman Motion declared carried. PROCLAMATION—"SCHOOL'S OPEN SAFETY WEEK" President Hartstein read from a proclamation dedicating August 23-27,2004 as"School's Open Safety Week"in Buffalo Grove. Trustee Johnson noted that there have been numerous serious accidents during the past few weeks,and he urged residents to drive with extreme care in residential subdivisions. 11546 8/16/2004 BLOOD DRIVE Trustee Kahn announced that there will again be a Blood Drive at the Alcott Center in conjunction with Buffalo Grove Days,and he urged residents to donate blood on Saturday morning, September 4,2004. TANDEM DEVELOPMENT President Hartstein noted that Mr.Brimm is representing the Village of Buffalo Grove at the Arlington Heights Village Board Meeting tonight to reassert our position with regard to the density and impact that the Tandem Development in Arlington Heights along Old Arlington Heights Road will have on the Village of Buffalo Grove. VOTER REGISTRATION The Village Clerk reminded residents that the deadline to register to vote in the November 2,2004 election is Tuesday,October 5,2004. MANAGEMENT REPORT Mr.Balling noted the submittal of the Management Report for July,2004;there were no questions on this report. PUBLIC WORKS ACCREDITATION Mr.Boysen introduced Brigitte Mayerhofer,President of the Chicago Metro Chapter of the American Public Works Association. Ms.Mayerhofer recognized the Buffalo Grove Public Works Department for completing the AWPA Accreditation process. This award has been given to only three communities in the State of Illinois,and to only sixteen communities nationwide. This accomplishment shows that professionalism in the department is valued,and she reviewed several benefits that come with this award,after which she presented plaques to both the Department and the Village. Mr.Boysen introduced members of the Public Works Department as they were congratulated by the audience and the Board. President Hartstein thanked the members of the Department and noted how proud they have made the Department and the community. PUBLIC HEARING—ZONING ORDINANCE President Hartstein called the Public Hearing to order at 7:48 P.M. Mrs.Neukirch made a presentation to the Board,details of which are contained in the Village Board Meeting Agenda Item Overview dated August 16,2004 that she prepared. Mrs.Neukirch then answered questions from the Board. Mr.Raysa noted for the record that the ordinance to be presented to the Village Board tonight is entitled an Ordinance Amending the Comprehensive Zoning Ordinance, Chapter 17 of the Municipal Code of the Village of Buffalo Grove,Illinois (concerning drive-through facilities in Business and Office&Research Districts). There is a memorandum from the Village Planner making certain changes to the definition of the drive-through service facility in Section 17.12.197,which is also part of and subject to the Public Hearing tonight. President Hartstein asked if there were further comments from any other public bodies,members of the audience or the Board;there were none. At this point,President Hartstein adjourned the Public Hearing until the ordinances are voted on later on in this meeting. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience;there were none. 11547 8/16/2004 CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk then read a brief synopsis of each of the items on the Consent Agenda. Moved by Trilling,seconded by Johnson to approve the Consent Agenda. ORDINANCE No.2004-78—Title 10 Motion to approve Ordinance No.2004-78,an ordinance amending Title 10 of the Village of Buffalo Grove Municipal Code(No stopping,standing,or parking a vehicle on Lexington Drive at LeParc Circle) ORDINANCE No,2004-79,Amendins Chanter 10.20 and Chanter 2.62 Motion to approve Ordinance No.2004-79,an ordinance amending Chapter 10.20,Vehicle Seiure and Impoundment and Chapter 2.62,Administrative Hearing System of the Village of Buffalo Grove Municipal Code. PARKWAY REPLACEMENT TREES—Authorize purchase Motion to approve the authorization to purchase parkway replacement trees—Calendar 2004 Option. CONTRACT CUSTODIAL SERVICES—Authorization to execute Service Agreement Motion to approve the authorization to execute Service Agreement for Contract Custodial Services. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Johnson,Kahn,Trilling NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. S.W.A.N.C.C.AGREEMENT Moved by Trilling,seconded by Johnson,to pass Resolution 42004-20,approving an Agreement between the Village of Buffalo Grove and the Solid Waste Agency of Northern Cook County(S.W.A.N.C.C.)to create a Commercial Waste Franchise. Mr.Raysa stated that he has had a discussion with the S.W.A.N.C.C. attorney,and has been assured that he will be receiving a memo answering several questions that he has posed. Therefore,Mr.Raysa asked that this matter be deferred until he has had a chance to review this memo. Moved by Glover,seconded by Johnson,to defer action on this item until Mr.Raysa has had a chance to review further information. Upon voice vote,the motion was unanimously declared carried. ORDINANCE#2004-80—ZONING ORDINANCE Moved by Trilling,seconded by Glover,to pass Ordinance 42004-80,amending the Comprehensive Zoning Ordinance,Chapter 17 of the Municipal Code of the Village of Buffalo Grove,Illinois(concerning drive-through facilities in Business and Office&Research Districts). President Hartstein asked if there were further comments from any other public bodies,members of the audience or the Board;there were none. Mr.Raysa noted that the changes made in Mr.Pfeil's memo of August 16,2004 will be incorporated in the ordinance. President Hartstein adjourned the Public Hearing at 8:05 P.M. 11548 8/16/2004 There was some discussion with regard to whether or not the criteria for a special use are sufficient. Mr.Raysa stated that he will look into this further and bring something back to the Board. Upon roll call,Trustees voted as follows on the motion: AYES: 5—Braiman,Glover,Johnson,Kahn,Trilling NAYS: 0—None ABSENT: 1 -Berman Motion declared carried. BANK OF AMERICA Moved by Johnson,seconded by Kahn,to approve the Bank of America Development Improvement Agreement dated 8/16/04 as contained in Board packets,subject to the conditions outlined in the Village Board Meeting Agenda Item prepared by Mr.Kuenkler. Mr.Balling briefly reviewed the required conditions. Trustee Braiman recused himself from this discussion so as to eliminate the appearance of any conflict of interest, due to the fact that he shares office space with the attorney for Bank of America. Upon roll call,Trustees voted as follows on the motion: AYES: 4—Glover,Johnson,Kahn,Trilling NAYS: 0—None RECUSED: 1 -Braiman ABSENT: 1 -Berman Motion declared carried. EXECUTIVE MEETING Moved by Kahn,seconded by Glover,to move to Executive Meeting for the purpose of discussing Approval of Closed Meeting Minutes,Possible or Probable Litigation,Collective Bargaining and the Purchase or Lease of Real Estate. Upon roll call,Trustees voted as follows: AYES: 5 -Braiman,Glover,Johnson,Kahn,Trilling NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. The Board moved to Executive Meeting from 8:16 P.M.until 9:00 P.M. ADJOURNMENT Moved by Kahn,seconded by Johnson,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 9:00 P.M. Janet M. Sirabian,Village Clerk APPROVED BY ME THIS DAY OF ,2004 Village President VILLAGE OF BUFFALO GROVE WARRANT#1012 30-Aug-04 Corporate Fund: Reimbursements & Fund Transfers 65,395.61 Reserve for Capital Replacement-Autos 0.00 Reserve for Capital Replacement-MIS 13.39 Revenue Reimbursements 2,274.77 Legislative 3,887.05 Office of Village Manager 7,494.94 Management Information Systems 6,115.41 Legal 521.30 Finance & General Services 22,724.13 Fire Services 97,037.11 Police Services 130,555.55 Building & Zoning 13,915.40 Engineering Services 7490.21 Building & Grounds 14:841.71 Street& Bridge Operations 18,760.87 Street& Bridge Administration 4,413.19 Forestry 13,173.66 Central Garage 19,241.86 ESDA 80.27 Transfer/Non Operating 0.00 Total 427,936.43 Illinois Municipal Retirement Fund: 0.00 Parking Lot Fund: 51,129.95 Motor Fuel Tax Fund: 0.00 Capital Projects-Facilities: 5,344.56 _ Capital Projects-Streets: 41,669.56 Contractual Street Maintenance Debt Service Fund: 0.00 Bond & Interest Fund #1: 0.00 Bond & Interest Fund#2: 0.00 Bond & Interest Fund#3: 0.00 Facilities Development Debt Service Fund: 0.00 Police Pension Fund: 0.00 Fire Pension Fund: 4,861.62 R.H.S. 0.00 Water Fund: Reimbursements & Refunds: 0.00 Water Operations 14,086.20 Sewer Operations 159,058.80 Total 173,145.00 Buffalo Grove Golf Fund: Reimbursements & Refunds: 0.00 Golf Operations 7,907.53 Total 7,907.53 Arboretum Golf Fund: Reimbursements 0.00 Golf Operations 35,969.80 Total 350969.80 Refuse Service Fund: 1,296.58 PAYROLL PERIOD ENDING 08/22/04 774,437.22 PAYROLL PERIOD ENDING TOTAL WARRANT 1012 1,SZ3,698.25 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF T VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President 08/22/04 Aar Bonus(Sept' Balance Net Earnings 476,336.84 476,336.84 Federal W/H PENMO 945 8,891.93 8,891.93 Federal WM BW 941 69,327.67 69,327.67 Federal W/H MO 941 51.13 51.13 Credit Union 27,679.48 27,679.48 State W+1 15,625.86 15,625.86 State W/H Wiisc 589.93 569.93 United Way 302.75 302.75 AFLAC 17.30 17.30 Police Pension 17,727.14 17,727.14 Fire Pension 13,989.43 13,989.43 Flex Savings 2,094.15 2,094.15 Dependent Care 372.30 372.30 Retiree Health Sev 1211.16 1,211.16 ICMA Employee 27,634.91 27,634.91 ICMA Employer 1,900.24 1,90024 PPO Premium Deduct 9,797.90 9,797.90 IPBC/Retirees 8,298.05 8,298.05 FICA 17,279.92 17,279.92 34,559.84 FOP 82.50 82•50 Medicare 7,85322 7,853.22 15,706.44 50,28628 Fire Dues 1,296.00 1,296.00 Life Insurance 303.00 303.00 PC Purchase 1,400.50 1,400.50 Gamishments 3,677.72 3,677.72 Sin 0.00 0.00 General Fund Fire 241.00 241.00 Sub4otal 713,962.03 0.00 0.00 713,962, 739,095.17 IMRF-Supplement 104.61 104.61 IMRF-Employee 11,659.38 11,659.38 IMRF-Employer 23 578.05 23 578.08 Gross Payroll 749,304.03 0.00 0.00 749,304.08 774,437 Bank Transfer Equals total of Payd Dist by Org ;ee Pay Adjustment Register,Current Employer Expense Payroll Gross 774,437.22 Bank Sheets should always-this# WatedSewer 24,682.76 Police Pension 72,910.97 Fire Pension 10,658.47 BG Golf 25,994.06 Arb Golf 26,840.71 Difference between Pyrl Gross 613,35025 Total Other Funds 161,086.97 less water/golf/pension Date: 08/26/04 11:10 Village of Buffalo Grove Page: 1 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000010 DEPT NO. 000010 CORPORATE FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 89000 JAMES J BENES & ASSOC INC 638.051 071556 224 DEP DIA 302.45 *TOTAL VENDOR JAMES J BENES & ASS 302.45 99998 BRYAN WHITE 183341 071590 224 DEP DIA 1,000.00 186352 071668 224 DEP DIA 1,000.00 186362 071665 224 DEP DIA 1,000.00 *TOTAL VENDOR -> ONE-TIME VENDORS 3, 000.00 152889 CDW GOVERNMENT, INC MULTIPLE 071645 229 RES CAP REP MIS 13.39 *TOTAL VENDOR CDW GOVERNMENT, INC 13.39 422850 I.P.B.C. SEPT 2004 071633 221 7, 916.66 *TOTAL VENDOR I.P.B.C. 7, 916.66 735300 RAYSA & ZIMMERMAN 13527 071573 224 DEP DIA 112.50 13527 071573 224 DEP DIA 1,147.50 13527 071573 224 DEP DIA 1,282.50 *TOTAL VENDOR RAYSA & ZIMMERMAN 2,542.50 903010 VILLAGE OF BUFFALO GROVE 8/13/04 071583 127 INVEST POOL INT 1,414.34 *TOTAL VENDOR VILLAGE OF BUFFALO 1,414.34 903030 VILLAGE OF BUFFALO GROVE 8/13/04 071581 123 INVEST POOL INT 35.83 *TOTAL VENDOR VILLAGE OF BUFFALO 35.83 * 903040 VILLAGE OF BUFFALO GROVE 8/13/04 071582 124 INVEST POOL INT 1,225.76 *TOTAL VENDOR VILLAGE OF BUFFALO 1,225.76 * 903100 VILLAGE OF BUFFALO GROVE 08/09/04 071587 224 DEP DIA 8,000.00 MULTIPLE 071640 224 DEP DIA/EMP CONT 38,289.67 *TOTAL VENDOR VILLAGE OF BUFFALO 46,289.67 * 903160 VILLAGE OF BUFFALO GROVE 8/13/04 071586 134 INVEST POOL INT 8.49 *TOTAL VENDOR VILLAGE OF BUFFALO 8.49 * Date: 08/26/04 11:10 Village of Buffalo Grove Page: 2 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000010 DEPT NO. 000010 CORPORATE FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903280 VILLAGE OF BUFFALO GROVE 8/13/04 071584 132 INVEST POOL INT 208.38 *TOTAL VENDOR VILLAGE OF BUFFALO 208.38 * 903340 VILLAGE OF BUFFALO GROVE 8/13/04 071585 133 INVEST POOL INT 2,451.53 *TOTAL VENDOR VILLAGE OF BUFFALO 2,451.53 * **TOTAL CORPORATE FUND 65,409.00 Date: 08/26/04 11:10 Village of Buffalo Grove Page: 3 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000010 DEPT NO. 000210 CORPORATE REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99852 BLUE CROSS/BLUE SHIELD B041163 071594 1259 AMB TRANSP FEES 28.82 *TOTAL VENDOR BLUE CROSS/BLUE SHI 28.82 99998 VANGUARD MANAGEMENT 8/1.2/04 071580 1144 OTHER INSP FEES 25.00 P3866422 071610 1253 VILLAGE ORDINANCE 25.00 L32964B 071458 1144 ALL OTHER INSP FE 25.00 1860 071603 1081 PASS REG 12.50 *TOTAL VENDOR -> ONE-TIME VENDORS 87.50 162415 CY'S CRAB HOUSE 8/23/04 071563 1073 HOME RULE TAX REB 1,931.45 *TOTAL VENDOR CY'S CRAB HOUSE 1,931.45 418935 ILLINOIS STATE POLICE 8/13/04 071617 1299 ALL OTHER INCOME 14.00 *TOTAL VENDOR ILLINOIS STATE POLI 14.00 851124 TOPS VETERINARY REH. , INC 15297 071578 1299 ALL OTHER INCOME 213.00 *TOTAL VENDOR TOPS VETERINARY REH 213.00 **TOTAL CORPORATE REVENUE 2,260.77 14.00 Date: 08/26/04 11:10 Village of Buffalo Grove Page: 4 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000010 DEPT NO. 000401 LEGISLATIVE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 10550 AIM BUSINESS PRINTERS 136920 071591 3240 PRINTING/OFFICE S 30.00 *TOTAL VENDOR AIM BUSINESS PRINTE 30.00 36570 AMERICAN CHARGE SERVICE MULTIPLE 071592 4942 SR CIT TAXI 35.00 MULTIPLE 071592 4942 SR CIT TAXI 50.00 7/1.9/04 071423 4942 SR CIT TAXI SERV 142.50 *TOTAL VENDOR AMERICAN CHARGE SER 227.50 120072 CALL ONE 4499 JUN/J 071558 3111 TELEPHONE 77.56 *TOTAL VENDOR CALL ONE 77.56 511044 LAIDLAW TRANSIT, INC YR 2004 071619 3713 BG DAYS COMM 2, 150.00 *TOTAL VENDOR LAIDLAW TRANSIT, IN 2,150.00 696081 J. W. PEPPER & SON, INC 6125020X/Z 071608 3722 BGSB 539.99 *TOTAL VENDOR J. W. PEPPER & SON, 539.99 * 842100 303 TAXI 361367 071613 4942 SR CIT TAXI SERV 67.50 361351 071465 4942 SR CIT TAXI SERV 57.50 *TOTAL VENDOR 303 TAXI 125.00 * 881070 UNIQUE VIDEO PRODUCTIONS 3751 071579 4941 CABLE TV PROG 695.00 *TOTAL VENDOR UNIQUE VIDEO PRODUC 695.00 * 903230 VBG VIL MGRS OFFICE 8/25/04 071658 3718 MISC EXP 10.00 8/25/04 071658 3718 MISC EXP 32.00 *TOTAL VENDOR VBG VIL MGRS OFFICE 42.00 * **TOTAL LEGISLATIVE 1,737.05 2,150.00 Date: 08/26/04 11:10 Village of Buffalo Grove Page: 5 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000010 DEPT NO. 000405 OFC VLG MANAGER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 10550 AIM BUSINESS PRINTERS 136920 071591 3240 PRINTING/OFFICE S 30.00 *TOTAL VENDOR AIM BUSINESS PRINTE 30.00 * 36835 AMER PLANNING ASSOC 81004-1504 071642 3113 MEMBERSHIP/DUES 74.25 *TOTAL VENDOR AMER PLANNING ASSOC 74.25 * 155034 CORPORATE EXPRESS 53999908 071596 3240 OFF SUPP 48.92 *TOTAL VENDOR CORPORATE EXPRESS 48.92 * 422850 I.P.B.C. SEPT 2004 071633 3111 176.27- SEPT 2004 071633 3111 5,365.21 *TOTAL VENDOR I.P.B.C. 5,188.94 * 605020 GHIDA NEUKIRCH 10/16-20/0 071605 3213 TRAVEL 223.20 *TOTAL VENDOR GHIDA NEUKIRCH 223.20 * 605128 NEXTEL COMMUNICATIONS 791921510- 071451 3211 TELEPHONE 53.58 *TOTAL VENDOR NEXTEL COMMUNICATIO 53.58 * 620320 OCE-USA, INC MULTIPLE 071454 4313 OFFICE EQUIP 524.06 *TOTAL VENDOR OCE-USA, INC 524.06 * 620321 OFSI 138004 071455 4313 OFFICE EQUIPMENT 1,257.00 *TOTAL VENDOR OFSI 1,257.00 * 903230 VBG VIL MGRS OFFICE 8/25/04 071658 3215 MISC EXP 37.75 8/25/04 071658 3240 MISC EXP 1.93 8/25/04 071658 3212 MISC EXP 38.31 8/25/04 071658 3213 MISC EXP 17.00 *TOTAL VENDOR VBG VIL MGRS OFFICE 94.99 **TOTAL OFC VLG MANAGER 7,494.94 Date: 08/26/04 11:10 Village of Buffalo Grove Page: 6 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000010 DEPT NO. 000407 MIS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 51035 ARCH WIRELESS N2247745H 071643 3211 TELE/EQ RENT/MISC 20.31 *TOTAL VENDOR ARCH WIRELESS 20.31 * 120072 CALL ONE 4499 JUN/J 071558 3211 TELEPHONE 372.99 *TOTAL VENDOR CALL ONE 372.99 * 422850 I.P.B.C. SEPT 2004 071633 3111 4,130.60 SEPT 2004 071633 3111 78.01- *TOTAL VENDOR I.P.B.C. 4, 052.59 * 605128 NEXTEL COMMUNICATIONS 791921510- 071451 3211 TELEPHONE 164.52 *TOTAL VENDOR NEXTEL COMMUNICATIO 164.52 * 620200 NOVA BUS TECHNOLOGIES 15-601 071453 3221 COMPUTER SERV 420.00 *TOTAL VENDOR NOVA BUS TECHNOLOGI 420.00 * 749500 RMS INFO TECH INTEG 240673 071462 3221 COMP SERV 1,085.00 *TOTAL VENDOR RMS INFO TECH INTEG 1,085.00 * **TOTAL MIS 6, 115.41 Date: 08/26/04 11:10 Village of Buffalo Grove Page: 7 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000010 DEPT NO. 000408 LEGAL SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 200412 DYNAMEX 181271 071564 3617 MSGR SERV 92.98 *TOTAL VENDOR DYNAMEX 92.98 * 284505 FLETCHER & SIPPEL, LLC 14157 071566 3618 SPECIAL COUNCIL 42.00 *TOTAL VENDOR FLETCHER & SIPPEL, 42.00 * 687700 PADDOCK PUBLICATIONS,INC. MULTIPLE 071607 3615 LEGAL NOTICES 53.69 MULTIPLE 071607 3615 LEGAL NOTICES 332.63 *TOTAL VENDOR PADDOCK PUBLICATION 386.32 * **TOTAL LEGAL SERVICES 521.30 Date: 08/26/04 11:10 Village of Buffalo Grove Page: 8 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 10550 AIM BUSINESS PRINTERS 136920 071591 3219 PRINTING/OFFICE S 105.00 *TOTAL VENDOR AIM BUSINESS PRINTE 105.00 * 10550 AIM BUSINESS PRINTERS 136920 071591 3219 PRINTING/OFFICE S 217.50 *TOTAL VENDOR AIM BUSINESS PRINTE 217.50 * 58181 AT&T 7275 JULY 071593 3211 TELEPHONE 25.20 *TOTAL VENDOR AT&T 25.20 * 114850 BUFFALO GROVE POSTMASTER FALL 04 071641 3212 POSTAGE 2,400.00 *TOTAL VENDOR BUFFALO GROVE POSTM 2,400.00 120072 CALL ONE 4499 JUN/J 071558 3211 TELEPHONE 441.96- 4499 JUN/J 071558 3211 TELEPHONE 2,606.34 *TOTAL VENDOR CALL ONE 2,164.38 * 155034 CORPORATE EXPRESS 53999908 071596 3240 OFF SUPP 7.66 *TOTAL VENDOR CORPORATE EXPRESS 7.66 * 163120 CULLIGAN 1678980 071597 4935 ALL OTHER EXP 60.00 *TOTAL VENDOR CULLIGAN 60.00 * 276000 FEDERAL EXPRESS CORP. 1-941-9183 071599 3212 POSTAGE 12.04 *TOTAL VENDOR FEDERAL EXPRESS COR 12.04 * 302443 GALLAGHER BENE ADMIN 26202 071438 3111 GRP MEDICAL & LIF 229.50 *TOTAL VENDOR GALLAGHER BENE ADMI 229.50 * 421500 INDEPENDENT FORMS SERVICE 553786 071602 3219 PRINTING 396.89 *TOTAL VENDOR INDEPENDENT FORMS S 396.89 * 422850 I.P.B.C. SEPT 2004 071633 3111 9,878.55 Date: 08/26/04 11:10 village of Buffalo Grove Page: 9 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED SEPT 2004 071633 3111 394.46- *TOTAL VENDOR I.P.B.C. 9,484.09 545495 ART MALINOWSKI 11/12/04 071487 3112 PRO TRNG 175.00 *TOTAL VENDOR ART MALINOWSKI 175.00 * 598773 NEOPOST LEASING 3571629 071606 3217 EQUIP RENTAL 178.00 *TOTAL VENDOR NEOPOST LEASING 178.00 * 605128 NEXTEL COMMUNICATIONS 791921510- 071451 3211 TELEPHONE 166.80 *TOTAL VENDOR NEXTEL COMMUNICATIO 166.80 * 712178 POSTMASTER BULK MAIL UNIT 8/22/04 071656 3212 POSTAGE 5,000.00 *TOTAL VENDOR POSTMASTER BULK MAI 5,000.00 * 729350 QUILL CORPORATION 1486434 071609 3240 OFFICE SUPP 26.10 *TOTAL VENDOR QUILL CORPORATION 26.10 * 779460 ROBERT SCOTT JLY/AUG 04 071495 3111 GRP MED & LIFE 128.16 *TOTAL VENDOR ROBERT SCOTT 128.16 * 841600 THIRD MILLENNIUM ASSOC MULTIPLE 071611 4913 CONS FEES OTHER 1,556.14 MULTIPLE 071611 4913 CONS FEES OTHER 313.02 *TOTAL VENDOR THIRD MILLENNIUM AS 1,869.16 * 903125 VBG-FIRE DEPT PETTY CASH 8/13/04 071589 3212 MISC EXP 30.82 *TOTAL VENDOR VBG-FIRE DEPT PETTY 30.82 * 903220 VILLAGE OF BUFFALO GROVE 8/17/04 071588 4935 MISC EXP 23.63 8/25/04 071639 4935 MISC EXP 24.20 *TOTAL VENDOR VILLAGE OF BUFFALO 47.83 * **TOTAL FIN & GEN SERVICES 20,324.13 2,400.00 Date: 08/26/04 11:10 Village of Buffalo Grove Page: 10 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36690 AMERICAN FIRE & SAFETY 76387 071424 3250 MISC SUPP 198.00 *TOTAL VENDOR AMERICAN FIRE & SAF 198.00 * 48180 RUSSELL ANDERSON 8269 071468 3115 CLOTH ALLOW 49.99 *TOTAL VENDOR RUSSELL ANDERSON 49.99 * 51210 ARLINGTON POWER EQUIP MULTIPLE 071469 4111 M&R DEPT EQUIP 10.36 *TOTAL VENDOR ARLINGTON POWER EQU 10.36 * 51602 ARROW SHIELDS 676103 071426 3117 EMP SAFETY EQ 311.80 *TOTAL VENDOR ARROW SHIELDS 311.80 * 92505 B-SAFE INDUSTRIES G2767 071470 4316 OPER EQ DEPT 185.49 *TOTAL VENDOR B-SAFE INDUSTRIES 185.49 * 93750 BIO-TRON, INC. 25139 071427 3216 MAINT CONTR 525.00 *TOTAL VENDOR BIO-TRON, INC. 525.00 * 120072 CALL ONE 4499 JUN/J 071558 3211 TELEPHONE 1,017.00 *TOTAL VENDOR CALL ONE 1,017.00 * 152750 COMMONWEALTH EDISON 102014 JLY 071475 4923 ELEC FAC 248.50 *TOTAL VENDOR COMMONWEALTH EDISON 248.50 * 152889 CDW GOVERNMENT, INC OE88689 071476 3250 MISC SUPP 308.00 *TOTAL VENDOR CDW GOVERNMENT, INC 308.00 * 153460 CONNECTIONS UNLIMITED 81948 071627 3115 CLOTH ALLOW 55.95 *TOTAL VENDOR CONNECTIONS UNLIMIT 55.95 * 189700 DIRECT FITNESS SOLUTIONS 12889 071478 4111 M&R DEPT EQUIP 90.00 *TOTAL VENDOR DIRECT FITNESS SOLU 90.00 * Date: 08/26/04 11:10 Village of Buffalo Grove Page: 11 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 239050 ENH OMEGA 244104 071630 4936 CONT SERV 237.00 *TOTAL VENDOR ENH OMEGA 237.00 * 276130 FERNO-WASHINGTON 506488 071479 3117 EMP SAFETY EQUIP 72.65 *TOTAL VENDOR FERNO-WASHINGTON 72.65 * 302510 GARVEY'S OFFICE PRODUCTS 5487670 071439 3240 OFF SUPP 78.61 *TOTAL VENDOR GARVEY'S OFFICE PRO 78.61 * 326000 GREAT LAKES FIRE & SAFETY 138370 071440 3115 CLOTH ALLOW 65.00 *TOTAL VENDOR GREAT LAKES FIRE & 65.00 * 371095 HOMELAND FIRE & RES MGM 1023 071484 3250 MISC SUPP 175.50 *TOTAL VENDOR HOMELAND FIRE & RES 175.50 * 396216 IEMA 2004-SASHK 071441 3112 PRO TRNG 115.00 *TOTAL VENDOR IEMA 115.00 * 417840 IL FIRE CHIEFS' ASSOC. 10/19-22/0 071442 3112 PRO TRNG 140.00 *TOTAL VENDOR IL FIRE CHIEFS' ASS 140.00 * 422850 I.P.B.C. SEPT 2004 071633 3111 2,285.25- SEPT 2004 071633 3111 82, 711.54 *TOTAL VENDOR I.P.B.C. 80,426.29 * 433000 INT'L ASSOC FIRE CHIEFS YR 04-0041 071444 3113 MEMBERSHIP/DUES 185.00 *TOTAL VENDOR INT'L ASSOC FIRE CH 185.00 * 525590 LIFEGAS MULTIPLE 071448 3250 MISC SUPP 49.14 MULTIPLE 071448 3250 MISC SUPP 32.79 573135 071486 3250 MISC SUPP 71.54 *TOTAL VENDOR LIFEGAS 153.47 Date: 08/26/04 11:10 Village of Buffalo Grove Page: 12 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 568263 MUNICIPAL EMER. SERV 231765 071489 4111 M&R DEPT EQUIP 50.00 *TOTAL VENDOR MUNICIPAL EMER. SER 50.00 * 585392 MOTOROLA INC 87167659 071488 4316 OPER EQ DEPT 217.77 *TOTAL VENDOR MOTOROLA INC 217.77 * 605128 NEXTEL COMMUNICATIONS 791921510- 071451 3211 TELEPHONE 555.82 *TOTAL VENDOR NEXTEL COMMUNICATIO 555.82 * 612100 N W CENTRAL DISPATCH SYS 6717 071452 4914 MEMBERSHIP ASSESM 10, 057.33 *TOTAL VENDOR N W CENTRAL DISPATC 10, 057.33 * 708500 PIONEER PRESS 138529 10/ 071457 3218 SUB/PUB 19.95 *TOTAL VENDOR PIONEER PRESS 19.95 * 709020 PITNEY BOWES 5451695AUO 071492 3217 EQUIP RENTAL 417.57 *TOTAL VENDOR PITNEY BOWES 417.57 * 774201 HENRY SCHEIN, INC MULTIPLE 071494 4316 SMALL EQUIP & TOO 167.83 MULTIPLE 071494 3016 SMALL EQUIP & TOO 167.82 MULTIPLE 071494 3824 SMALL EQUIP & TOO 242.10 MULTIPLE 071494 3824 SMALL EQUIP & TOO 80.70 *TOTAL VENDOR HENRY SCHEIN, INC 658.45 903125 VBG-FIRE DEPT PETTY CASH 8/13/04 071589 3250 MISC EXP 124.47 8/13/04 071589 4935 MISC EXP 40.58 8/13/04 071589 3240 MISC EXP 27.11 8/13/04 071589 3112 MISC EXP 76.00 8/13/04 071589 4935 MISC EXP 3.21 *TOTAL VENDOR VBG-FIRE DEPT PETTY 271.37 929506 WELD-MART U.S.A. , INC. 1688 071497 4923 CAFT SITE EXP 140.24 *TOTAL VENDOR WELD-MART U.S.A. , I 140.24 Date: 08/26/04 11:10 Village of Buffalo Grove Page: 13 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000010 DEPT NO. 000431 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED **TOTAL FIRE SERVICES 97,037.11 Date: 08/26/04 11:10 Village of Buffalo Grove Page: 14 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 51035 ARCH WIRELESS N2242030H 071502 3340 EQUIP RENTAL COMM 175.00 *TOTAL VENDOR ARCH WIRELESS 175.00 * 92750 ROY BETHGE 8/18/04 071644 3115 CLOTH ALLOW 179.72 *TOTAL VENDOR ROY BETHGE 179.72 * 114780 B.G. FIRE DEPT. 70904 071471 3112 PRO TRNG 122.06 *TOTAL VENDOR B.G. FIRE DEPT. 122.06 * 120072 CALL ONE 4499 JUN/J 071558 3211 TELEPHONE 477.60 *TOTAL VENDOR CALL ONE 477.60 * 139010 CHICAGO COMM. SERV. INC. MULTIPLE 071559 4113 M&R RADIOS/MOB DA 240.00 MULTIPLE 071559 4112 M&R RADIOS/MOB DA 198.00 *TOTAL VENDOR CHICAGO COMM. SERV. 438.00 * 153390 CONDELL ACUTE CARE 853229 071646 3111 GRP MED & LIFE 66.00 *TOTAL VENDOR CONDELL ACUTE CARE 66.00 * 154992 COP PEDALERS 1204 071647 3115 OPER EQ CPCR/CLOT 44.63 1204 071647 3359 OPER EQ CPCR/CLOT 133.90 *TOTAL VENDOR COP PEDALERS 178.53 * 163110 CULLIGAN WATER 1703859 071562 3343 SUPP PATROL 133.26 *TOTAL VENDOR CULLIGAN WATER 133.26 * 276200 F & F OFFICE SUPPLIES 263490-0 071649 3347 SUPP RECORDS 73.49 MULTIPLE 071565 3347 SUPP RECORDS 42.62 MULTIPLE 071480 3347 SUPP RECORDS 104.00 MULTIPLE 071565 3347 SUPP RECORDS 16.37- MULTIPLE 071480 3347 SUPP RECORDS 430.55 *TOTAL VENDOR F & F OFFICE SUPPLI 634.29 302460 GALL'S INC. Date: 08/26/04 11:10 Village of Buffalo Grove Page: 15 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 071481 3336 CLOTH ALLOW/SAF E 221.96 *TOTAL VENDOR GALL'S INC. 221.96 302460 GALL'S INC. 5721987500 071567 3336 SUPP PAT/SAFETY E 64.36 MULTIPLE 071481 3115 CLOTH ALLOW/SAF E 64.98- 5721987500 071567 3343 SUPP PAT/SAFETY E 107.55 *TOTAL VENDOR GALL'S INC. 106.93 312815 GLOBAL TECH. SYSTEMS, INC 11782 071600 3346 SUPP COMM 1,129.79 *TOTAL VENDOR GLOBAL TECH. SYSTEM 1,129.79 371775 FRANK HORBUS 08/17/04 071569 3115 CLOTH ALLOW 183.66 *TOTAL VENDOR FRANK HORBUS 183.66 375251 IACP 8/16/04 071616 4935 ALL OTHER EXPENSES 25.00 *TOTAL VENDOR IACP 25.00 422850 I.P.B.C. SEPT 2004 071633 3111 92,400.26 SEPT 2004 071633 3111 2,729.94- *TOTAL VENDOR I.P.B.C. 89,670.32 505320 SCOTT KRISTIANSEN 8/11/04 071618 4935 ALL OTHER EXP 180.88 *TOTAL VENDOR SCOTT KRISTIANSEN 180.88 512807 LAKE CO STATES ATTNY 8/19/04 071614 3112 PRO TRNG 10.00 *TOTAL VENDOR LAKE CO STATES ATTN 10.00 585392 MOTOROLA INC MULTIPLE 071570 3353 OPER EQ FOSG 289.97 *TOTAL VENDOR MOTOROLA INC 289.97 612100 N W CENTRAL DISPATCH SYS 6717 071452 4914 MEMBERSHIP ASSESM 23,467.12 *TOTAL VENDOR N W CENTRAL DISPATC 23,467.12 620315 OAKTON COMMUNITY COLLEGE Date: 08/26/04 11:10 Village of Buffalo Grove Page: 16 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 8/19/04 071615 3112 PRO TRNG 30.00 *TOTAL VENDOR OAKTON COMMUNITY CO 30.00 654302 ORR & ASSOCIATES 7/29/04 071653 4955 ALL OTHER EXP 800.00 *TOTAL VENDOR ORR & ASSOCIATES 800.00 * 709012 PITNEY BOWES INCORPORATED 318409 071655 3355 OPER EQ RECORDS 91.22 *TOTAL VENDOR PITNEY BOWES INCORP 91.22 * 768810 SAFETY SYSTEMS CORP 29227 071493 3352 OPER EQ PATROL 259.71 *TOTAL VENDOR SAFETY SYSTEMS CORP 259.71 * 768940 SAMS CLUB MULTIPLE 071621 4316 OPER EQ DEPT 123.32 *TOTAL VENDOR SAMS CLUB 123.32 818210 STREICHER'S MULTIPLE 071657 3115 PD GRANT CHGS/CLO 2,679.95 1201905 071576 3115 CLOTH ALLOW 8.95 MULTIPLE 071657 4952 PD GRANT CHGS/CLO 79.95- MULTIPLE 071657 4952 PD GRANT CHGS/CLO 8,000.00 *TOTAL VENDOR STREICHER'S 10,608.95 852570 TRITON ELECTRONICS, INC 5796 071577 4116 PATROL EQUIP 742.21 *TOTAL VENDOR TRITON ELECTRONICS, 742.21 * 903220 VILLAGE OF BUFFALO GROVE 8/25/04 071639 4935 MISC EXP 3.21 8/25/04 071639 4954 MISC EXP 9.58 8/25/04 071639 3214 MISC EXP 15.00 8/25/04 071639 3350 MISC EXP 10.71 8/25/04 071639 4935 MISC EXP 10.00 8/25/04 071639 4952 MISC EXP 13.65 8/25/04 071639 3214 MISC EXP 14.00 8/25/04 071639 4935 MISC EXP 4.00 8/25/04 071639 3214 MISC EXP 9.90 *TOTAL VENDOR VILLAGE OF BUFFALO 90.05 931820 WESTERN IL UNIVERSITY Date: 08/26/04 11:10 village of Buffalo Grove Page: 17 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 8/18/04 071620 3224 REC CHGS 120.00 *TOTAL VENDOR WESTERN IL UNIVERSI 120.00 **TOTAL POLICE SERVICES 130,066.35 489.20 Date: 08/26/04 11:10 Village of Buffalo Grove Page: 18 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000010 DEPT NO. 000441 BUILDING & ZONING VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 32263 ALLEGRA PRINT & IMAGING 37316 071467 3219 PRINTING 800.00 *TOTAL VENDOR ALLEGRA PRINT & IMA 800.00 * 120072 CALL ONE 4499 JUN/J 071558 3211 TELEPHONE 25.93 *TOTAL VENDOR CALL ONE 25.93 * 155034 CORPORATE EXPRESS MULTIPLE 071477 3240 OFF SUPP 25.66 *TOTAL VENDOR CORPORATE EXPRESS 25.66 * 422850 I.P.B.C. SEPT 2004 071633 3111 417.12- SEPT 2004 071633 3111 12,499.49 *TOTAL VENDOR I.P.B.C. 12,082.37 * 605128 NEXTEL COMMUNICATIONS 791921510- 071451 3211 TELEPHONE 389.44 *TOTAL VENDOR NEXTEL COMMUNICATIO 389.44 * 842000 THOMPSON ELEVATOR INSP. MULTIPLE 071612 4913 CONS FEES OTHER 60.00 04-2321 071496 4913 CONS FEES OTHER 456.00 MULTIPLE 071612 4913 CONS FEES OTHER 76.00 *TOTAL VENDOR THOMPSON ELEVATOR I 592.00 **TOTAL BUILDING & ZONING 13,915.40 Date: 08/26/04 11:10 Village of Buffalo Grove Page: 19 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000010 DEPT NO. 000445 ENGINEERING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 10550 AIM BUSINESS PRINTERS 136920 071591 3240 PRINTING/OFFICE S 30.00 *TOTAL VENDOR AIM BUSINESS PRINTE 30.00 * 93400 B & H INDUSTRIES 590845 071662 3219 PRINTING 184.76 *TOTAL VENDOR B & H INDUSTRIES 184.76 * 155034 CORPORATE EXPRESS 53999908 071596 3240 OFF SUPP 2.50 *TOTAL VENDOR CORPORATE EXPRESS 2.50 * 422850 I.P.B.C. SEPT 2004 071633 3111 194.65- SEPT 2004 071633 3111 6, 933.68 *TOTAL VENDOR I.P.B.C. 6,739.03 * 505750 RICHARD KUENKLER 9/1.2-15 071485 3112 PRO TRNG 500.00 *TOTAL VENDOR RICHARD KUENKLER 500.00 * 903220 VILLAGE OF BUFFALO GROVE 8/25/04 071639 3240 MISC EXP 8.00 8/25/04 071639 3250 MISC EXP 22.69 8/25/04 071639 3240 MISC EXP 3.23 *TOTAL VENDOR VILLAGE OF BUFFALO 33.92 **TOTAL ENGINEERING SERVICES 7,490.21 Date: 08/26/04 11:10 Village of Buffalo Grove Page: 20 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 9210 ADVANCE ELECT SUPP CO S1442413.0 071499 3250 M&R STREET LITES 73.80 *TOTAL VENDOR ADVANCE ELECT SUPP 73.80 * 9210 ADVANCE ELECT SUPP CO S1442413.0 071499 3913 M&R STREET LITES 50.04 *TOTAL VENDOR ADVANCE ELECT SUPP 50.04 * 32250 ALDRIDGE ELECTRIC, INC. MULTIPLE 071500 3913 M&R STREET LITES 2,263.41 *TOTAL VENDOR ALDRIDGE ELECTRIC,I 2,263.41 * 50760 AR.AMARK UNIFORM SERV. 451.2194 071660 3114 UNIF RENTAL 28.76 *TOTAL VENDOR ARAMARK UNIFORM SER 28.76 * 51035 ARCH WIRELESS N2247745H 071643 3217 TELE/EQ RENT/MISC 14.56 *TOTAL VENDOR ARCH WIRELESS 14.56 * 62260 BADE PAPER PROD INC 126057-00 071503 3250 MISC SUPP 1,141.20 *TOTAL VENDOR BADE PAPER PROD INC 1,141.20 * 82110 BANNER PLUMBING SUPP CO 921152 071555 3916 MAINT BLDG & FAC 95.40 *TOTAL VENDOR BANNER PLUMBING SUP 95.40 * 91700 G.W. BERKHEIMER CO, INC. MULTIPLE 071557 4316 OPER EQ DEPT/SUPP 117.18 MULTIPLE 071557 3250 OPER EQ DEPT/SUPP 10.44 MULTIPLE 071557 3250 OPER EQ DEPT/SUPP 13.48 210779 071661 3250 MISC SUPP 135.74 MULTIPLE 071557 3250 OPER EQ DEPT/SUPP 13.01 *TOTAL VENDOR G.W. BERKHEIMER CO, 289.85 * 112640 BUCKERIDGE DOOR CO. , INC 143129/016 071663 3216 MAINT CONTR 419.20 *TOTAL VENDOR BUCKERIDGE DOOR CO. 419.20 * 152700 COM ED 56003 JLY 071474 3825 ELEC FAC 4,185.33 *TOTAL VENDOR COM ED 4,185.33 * Date: 08/26/04 11:10 Village of Buffalo Grove Page: 21 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 152750 COMMONWEALTH EDISON 66016 JLY 071560 3825 ELEC FAC 10.86 *TOTAL VENDOR COMMONWEALTH EDISON 10.86 * 288985 FOX VALLEY FIRE & SAFETY 241,692 071666 3216 MAINT CONTR 252.50 *TOTAL VENDOR FOX VALLEY FIRE & S 252 .50 * 422850 I.P.B.C. SEPT 2004 071633 3111 4,813.23 SEPT 2004 071633 3111 148.71- *TOTAL VENDOR I.P.B.C. 4,664.52 * 468007 JORDAN INDUSTRIAL SUPP 83088 071667 3916 MAINT BLDG & FAC 9.95 *TOTAL VENDOR JORDAN INDUSTRIAL S 9.95 * 605128 NEXTEL COMMUNICATIONS 791921510- 071451 3211 TELEPHONE 173.77 *TOTAL VENDOR NEXTEL COMMUNICATIO 173 .77 * 696079 PEOPLES ENERGY MULTIPLE 071669 3114 GAS FAC 221.55 MULTIPLE 071669 3812 GAS FAC 81.82 *TOTAL VENDOR PEOPLES ENERGY 303.37 * 696110 PETERSON ROOFING, INC 2824 071670 3216 MAINT CONTR 637.50 *TOTAL VENDOR PETERSON ROOFING, I 637.50 719450 PRO SAFETY, INC. 1/099290 071572 3250 MISC SUPP 35.04 *TOTAL VENDOR PRO SAFETY, INC. 35.04 804650 SOUND INCORPORATED D1180133 071575 3250 MISC SUPP 8.35 *TOTAL VENDOR SOUND INCORPORATED 8.35 988700 ZIMMERMAN HARDWARE 1387 JLY 0 071659 3824 MISC EXP 4.76 1387 JLY 0 071659 3250 MISC EXP 53.19 1387 JLY 0 071659 3916 MISC EXP 126.35 *TOTAL VENDOR ZIMMERMAN HARDWARE 184.30 Date: 08/26/04 11:10 Village of Buffalo Grove Page: 22 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000010 DEPT NO. 000461 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED **TOTAL BUILDING SERVICES 14,841.71 Date: 08/26/04 11:10 Village of Buffalo Grove Page: 23 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 50760 ARAMARK UNIFORM SERV. 4512194 071660 3114 UNIF RENTAL 39.52 *TOTAL VENDOR ARAMARK UNIFORM SER 39.52 * 51035 ARCH WIRELESS N2247745H 071643 3217 TELE/EQ RENT/MISC 50.94 *TOTAL VENDOR ARCH WIRELESS 50.94 * 99998 HOWARD GELTNER 55212 071650 3250 MISC SUPP 30.00 *TOTAL VENDOR -> ONE-TIME VENDORS 30.00 * 325928 TED GRAY & ASSOC, INC. 797 071601 4611 C/P BLDG IMP 1, 028.00 *TOTAL VENDOR TED GRAY & ASSOC, I 1,028.00 * 370960 H. H. HOLMES TESTING LAB 97970 071568 3911 M&R SDWLKS,CURBS 530.50 *TOTAL VENDOR H. H. HOLMES TESTIN 530.50 * 418820 STATE TREASURER/I.D.O.T 25389 071651 3216 MAINT CONTR 9,262.17 *TOTAL VENDOR STATE TREASURER/I.D 9,262.17 * 422850 I.P.B.C. SEPT 2004 071633 3111 334.09- SEPT 2004 071633 3111 7,901.19 *TOTAL VENDOR I.P.B.C. 7,567.10 * 562270 MEADE ELECT. CO. , INC. 616723 071652 3216 MAINT CONTR 30.00 *TOTAL VENDOR MEADE ELECT. CO. , I 30.00 * 569000 MEYER MATERIAL CO. 264775 071450 4017 M&R STORM SEWERS 73.20 *TOTAL VENDOR MEYER MATERIAL CO. 73.20 * 605128 NEXTEL COMMUNICATIONS 791921510- 071451 3211 TELEPHONE 141.11 *TOTAL VENDOR NEXTEL COMMUNICATIO 141.11 804650 SOUND INCORPORATED D1180133 071575 3250 MISC SUPP 8.33 *TOTAL VENDOR SOUND INCORPORATED 8.33 Date: 08/26/04 11:10 village of Buffalo Grove Page: 24 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000010 DEPT NO. 000462 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED **TOTAL STREET OPERATIONS 18,760.87 Date: 08/26/04 11:10 Village of Buffalo Grove Page: 25 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000010 DEPT NO. 000462 PUB WRKS ADM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 4499 JUN/J 071558 3211 TELEPHONE 23.65 *TOTAL VENDOR CALL ONE 23.65 * 422850 I.P.B.C. SEPT 2004 071633 3111 191.16- SEPT 2004 071633 3111 4,076.66 *TOTAL VENDOR I.P.B.C. 3,885.50 * 605128 NEXTEL COMMUNICATIONS 791921510- 071451 3211 TELEPHONE 53.81 *TOTAL VENDOR NEXTEL COMMUNICATIO 53.81 * 772005 SAVIN CREDIT CORP 6745202556 071638 4313 OFFICE EQUIP 379.00 *TOTAL VENDOR SAVIN CREDIT CORP 379.00 * 903220 VILLAGE OF BUFFALO GROVE 8/25/04 071639 3240 MISC EXP 11.27 8/25/04 071639 3213 MISC EXP 13.80 8/17/04 071588 3240 MISC EXP 4.28 8/1.7/04 071588 3213 MISC EXP 2.00 8/1.7/04 071588 3213 MISC EXP 22.80 8/25/04 071639 3112 MISC EXP 17.08 *TOTAL VENDOR VILLAGE OF BUFFALO 71.23 **TOTAL PUB WRKS ADM 4,413.19 Date: 08/26/04 11:10 Village of Buffalo Grove Page: 26 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000010 DEPT NO. 000463 FORESTRY VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 50760 ARAMARK UNIFORM SERV. 4502776 071501 3114 UNIFORM RENTAL 219.22 *TOTAL VENDOR ARAMARK UNIFORM SER 219.22 * 50760 ARAMARK UNIFORM SERV. 4512194 071660 3114 UNIF RENTAL 57.84 *TOTAL VENDOR ARAMARK UNIFORM SER 57.84 * 51035 ARCH WIRELESS N2247745H 071643 3217 TELE/EQ RENT/MISC 58.24 *TOTAL VENDOR ARCH WIRELESS 58.24 * 51210 ARLINGTON POWER EQUIP MULTIPLE 071625 4111 M&R DEPT EQUIP 1.95 MULTIPLE 071625 4111 M&R DEPT EQUIP 38.50 *TOTAL VENDOR ARLINGTON POWER EQU 40.45 * 193800 DUECO, INC 109383 071648 3250 MISC SUPP 340.74 *TOTAL VENDOR DUECO, INC 340.74 * 338100 HALLORAN & YAUCH, INC. 7384 071483 3250 MISC SUPP 11.30 *TOTAL VENDOR HALLORAN & YAUCH, I 11.30 * 422850 I.P.B.C. SEPT 2004 071633 3111 12,554.25 SEPT 2004 071633 3111 302.30- *TOTAL VENDOR I.P.B.C. 12,251.95 * 456185 JCK CONTRACTOR 9531 071634 3250 MISC SUPP 55.00 *TOTAL VENDOR JCK CONTRACTOR 55.00 * 605128 NEXTEL COMMUNICATIONS 791921510- 071451 3211 TELEPHONE 120.59 *TOTAL VENDOR NEXTEL COMMUNICATIO 120.59 * 804650 SOUND INCORPORATED D1180133 071575 3250 MISC SUPP 8.33 *TOTAL VENDOR SOUND INCORPORATED 8.33 * 903220 VILLAGE OF BUFFALO GROVE Date: 08/26/04 11:10 Village of Buffalo Grove Page: 27 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000010 DEPT NO. 000463 FORESTRY VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 8/25/04 071639 3112 MISC EXP 10.00 *TOTAL VENDOR VILLAGE OF BUFFALO 10.00 **TOTAL FORESTRY 13,173.66 Date: 08/26/04 11:10 Village of Buffalo Grove Page: 28 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 50760 AR.AMARK UNIFORM SERV. 4512194 071660 3114 UNIF RENTAL 36.28 *TOTAL VENDOR ARAMARK UNIFORM SER 36.28 * 51035 ARCH WIRELESS N2247745H 071643 3217 TELE/EQ RENT/MISC 21.84 *TOTAL VENDOR ARCH WIRELESS 21.84 * 117800 BURRIS EQUIPMENT CO. PSO4936 071429 4213 AUTO PARTS 59.17 MULTIPLE 071472 4213 AUTO PARTS 149.32 MULTIPLE 071472 4213 AUTO PARTS 423.59 *TOTAL VENDOR BURRIS EQUIPMENT CO 632.08 * 134595 CERTIFIED FLEET SERVICES R12072 071431 4218 CONT AUTO SERV 486.15 *TOTAL VENDOR CERTIFIED FLEET SER 486.15 * 283465 FIRESTONE TIRE & SERV CTR 54261 071437 4218 CONT AUTO SERV 35.00 *TOTAL VENDOR FIRESTONE TIRE & SE 35.00 * 422850 I.P.B.C. SEPT 2004 071633 3111 6,392.94 SEPT 2004 071633 3111 150.68- *TOTAL VENDOR I.P.B.C. 6,242.26 512100 LAKE CO AUTO UPHOLSTERY 5633 071446 4218 CONT AUTO SERV 225.00 *TOTAL VENDOR LAKE CO AUTO UPHOLS 225.00 * 690535 PAULSON OIL CO. 118397 071490 4212 DIESEL FUEL 10,632.54 *TOTAL VENDOR PAULSON OIL CO. 10,632.54 * 736600 RECYCLE TECH. INC. 38257 071459 4213 AUTO PARTS 273.90 *TOTAL VENDOR RECYCLE TECH. INC. 273.90 * 799135 R. G. SMITH EQUIP CO 86801 071464 4213 AUTO PARTS 427.20 *TOTAL VENDOR R. G. SMITH EQUIP C 427.20 * Date: 08/26/04 11:10 Village of Buffalo Grove Page: 29 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 804650 SOUND INCORPORATED D1180133 071575 3250 MISC SUPP 8.33 *TOTAL VENDOR SOUND INCORPORATED 8.33 * 988700 ZIMMERMAN HARDWARE 1387 JLY 0 071659 3250 MISC EXP 32.92 1387 JLY 0 071659 4213 MISC EXP 25.33 *TOTAL VENDOR ZIMMERMAN HARDWARE 58.25 * **TOTAL CENTRAL GARAGE 19,078.83 Date: 08/26/04 11:10 Village of Buffalo Grove Page: 30 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000010 DEPT NO. 000471 ESDA VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 4499 JUN/J 071558 3211 TELEPHONE 24.57 *TOTAL VENDOR CALL ONE 24.57 * 139282 CINGULAR WIRELESS 97582 JLY 071433 3211 TELEPHONE 55.70 *TOTAL VENDOR CINGULAR WIRELESS 55.70 * **TOTAL ESDA 80.27 ***TOTAL CORPORATE FUND 422,720.20 5,053.20 Date: 08/26/04 11:10 Village of Buffalo Grove Page: 31 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000014 DEPT NO. 000503 SPEC REVENUE-PARKING LOT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 4290 ACCURATE PARTITIONS CORP 424339 071622 3916 MAINT BLDG & FAC 130.00 *TOTAL VENDOR ACCURATE PARTITIONS 130.00 * 4290 ACCURATE PARTITIONS CORP 424346 071498 3916 MAINT BLDG & FAC 199.00 *TOTAL VENDOR ACCURATE PARTITIONS 199.00 * 62260 BADE PAPER PROD INC 126057-00 071503 3250 MISC SUPP 126.80 *TOTAL VENDOR BADE PAPER PROD INC 126.80 * 152710 COMED REAL ESTATE DEPT MULTIPLE 071561 4950 LEASE PAYMENTS 38, 739.00 MULTIPLE 071561 4950 LEASE PAYMENTS 8,418.00 *TOTAL VENDOR COMED REAL ESTATE 47,157.00 687600 PACE/PARK & RIDE MAY-JLY 04 071654 4951 PARKING LOT FEES 3,478.99 *TOTAL VENDOR PACE/PARK & RIDE 3,478.99 * 696079 PEOPLES ENERGY MULTIPLE 071491 3812 GAS FAC 19.52 MULTIPLE 071491 3812 GAS FAC 18.64 *TOTAL VENDOR PEOPLES ENERGY 38.16 * **TOTAL SPEC REVENUE-PARKING LOT 51,129.95 ***TOTAL PARKING LOT FUND 51,129.95 Date: 08/26/04 11:10 Village of Buffalo Grove Page: 3.) User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000021 DEPT NO. 000021 CAP PROD-FACILITIES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 545500 TIM MALINOWSKI COMP PURCH 071604 147 REC ALL OTHER 997.06 *TOTAL VENDOR TIM MALINOWSKI 997.06 **TOTAL CAP PROJ-FACILITIES 997.06 ......._... Date: 08/26/04 11:10 Village of Buffalo Grove Page: 33 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000021 DEPT NO. 000511 CAP PROJ-FACILITIES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 103255 BONESTROO DEVERY & ASSOC 111091 071595 4682 WHITE PINE DRAINA 3,022.50 *TOTAL VENDOR BONESTROO DEVERY & 3,022.50 * 798892 SMART SECURITY SOLUTIONS 91470 071574 4611 C/P BLDG IMP 1,325.00 *TOTAL VENDOR SMART SECURITY SOLU 1,325.00 * **TOTAL CAP PROJ-FACILITIES 4,347.50 ***TOTAL CAP PROD-FACILITIES 5,344.56 Date: 08/26/04 11:10 Village of Buffalo Grove Page: 34 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000022 DEPT NO. 000512 CAP PROJ-ST & HIGWYS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 117791 BURNS & MCDONNELL 35093-0002 071626 4539 IL RT 22 ST IMP 2,640.60 *TOTAL VENDOR BURNS & MCDONNELL 2,640.60 * 139900 CIVILTECH ENGINEERING CO. 31330 071473 4537 DFLD PDWY-83 WEIL 39, 008.96 *TOTAL VENDOR CIVILTECH ENGINEERI 39, 008.96 * 735300 RAYSA & ZIMMERMAN 7/31/04 071637 4532 LAKE CK/WICENT PA 20.00 *TOTAL VENDOR RAYSA & ZIMMERMAN 20.00 * **TOTAL CAP PROJ-ST & HIGWYS 41,669.56 ***TOTAL CAP PROD-STREETS 41,669.56 Date: 08/26/04 11:10 Village of Buffalo Grove Page: 35 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000042 DEPT NO. 000532 PENSION-FIRE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 654400 OTTOSEN, TREVARTHEN, MULTIPLE 071456 4935 ALL OTHER EXP 1,680.18 *TOTAL VENDOR OTTOSEN, TREVARTHEN 1,680.18 654400 OTTOSEN, TREVARTHEN, MULTIPLE 071456 4935 ALL OTHER EXP 1, 547.94 MULTIPLE 071456 4935 ALL OTHER EXP 1,633.50 *TOTAL VENDOR OTTOSEN, TREVARTHEN 3,181.44 * **TOTAL PENSION-FIRE 4,861.62 ***TOTAL FIRE PENSION FUND 4,861.62 Date: 08/26/04 11:10 Village of Buffalo Grove Page: 36 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 50760 ARAMARK UNIFORM SERV. 4512194 071660 3114 UNIF RENTAL 39.58 *TOTAL VENDOR AR.AMARK UNIFORM SER 39.58 * 51035 ARCH WIRELESS N2247745H 071643 3217 TELE/EQ RENT/MISC 36.40 *TOTAL VENDOR ARCH WIRELESS 36.40 * 91700 G.W. BERKHEIMER CO,INC. MULTIPLE 071557 4018 OPER EQ DEPT/SUPP 3.60 MULTIPLE 071557 4018 OPER EQ DEPT/SUPP 2.00 MULTIPLE 071557 4018 OPER EQ DEPT/SUPP 114.73 MULTIPLE 071557 4018 OPER EQ DEPT/SUPP 45.02 MULTIPLE 071557 4018 OPER EQ DEPT/SUPP 46.67 *TOTAL VENDOR G.W. BERKHEIMER CO, 212.02 * 120072 CALL ONE 4499 JUN/J 071558 3211 TELEPHONE 525.25 *TOTAL VENDOR CALL ONE 525.25 * 325900 W.W. GRAINGER,INC. 1-987330-6 071482 4412 C/P SYSTEM IMP 103.72 *TOTAL VENDOR W.W. GRAINGER,INC. 103.72 * 422850 I.P.B.C. SEPT 2004 071633 3111 9,779.55 SEPT 2004 071633 3111 236.29- *TOTAL VENDOR I.P.B.C. 9,543.26 * 605128 NEXTEL COMMUNICATIONS '797.921510- 071451 3211 TELEPHONE 105.51 *TOTAL VENDOR NEXTEL COMMUNICATIO 105.51 * 772015 SBC 9357 JUN/J 071463 4412 C/P SYS IMP 26.64 *TOTAL VENDOR SBC 26.64 * 804650 SOUND INCORPORATED D1180133 071575 3250 MISC SUPP 8.33 *TOTAL VENDOR SOUND INCORPORATED 8.33 * 852250 TRANE 238028R1 071671 4012 M&R PUMP STATIONS 347.63 *TOTAL VENDOR TRANE 347.63 * Date: 08/26/04 11:10 Village of Buffalo Grove Page: 37 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000051 DE:PT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 071640 3125 DEP DIA/EMP CONT 3,127.86 *TOTAL VENDOR VILLAGE OF BUFFALO 3,127.86 903220 VILLAGE OF BUFFALO GROVE 8/25/04 071639 3117 MISC EXP 10.00 *TOTAL VENDOR VILLAGE OF BUFFALO 10.00 * **TOTAL WATER OPERATIONS 14,086.20 Date: 08/26/04 11:10 Village of Buffalo Grove Page: 38 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000051 DEPT NO. 000542 SEWER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 50760 ARAMARK UNIFORM SERV. 4512194 071660 3114 UNIF RENTAL 17.36 *TOTAL VENDOR ARAMARK UNIFORM SER 17.36 * 51035 ARCH WIRELESS N2247745H 071643 3217 TELE/EQ RENT/MISC 21.84 *TOTAL VENDOR ARCH WIRELESS 21.84 * 120072 CALL ONE 4499 JUN/J 071558 3211 TELEPHONE 182.52 4499 JUN/J 071558 3211 TELEPHONE 924.83 *TOTAL VENDOR CALL ONE 1,107.35 * 422850 I.P.B.C. SEPT 2004 071633 3111 64.80- SEPT 2004 071633 3111 1,494.79 *TOTAL VENDOR I.P.B.C. 1,429.99 * 512500 LAKE CO PUBLIC WORKS DEPT JUN/JLY 04 071445 3819 TREATMENT FEES 661.36- JUN/JLY 04 071445 3819 TREATMENT FEES 156,040.87 *TOTAL VENDOR LAKE CO PUBLIC WORK 155,379.51 * 605128 NEXTEL COMMUNICATIONS 791921510- 071451 3211 TELEPHONE 105.51 *TOTAL VENDOR NEXTEL COMMUNICATIO 105.51 * 804650 SOUND INCORPORATED D1180133 071575 3250 MISC SUPP 8.33 *TOTAL VENDOR SOUND INCORPORATED 8.33 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 071640 3125 DEP DIA/EMP CONT 988.91 *TOTAL VENDOR VILLAGE OF BUFFALO 988.91 * **TOTAL SEWER OPERATIONS 159,058.80 ***TOTAL WATER & SEWER FUND 173,145.00 Date: 08/26/04 11:10 Village of Buffalo Grove Page: 39 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 10550 AIM BUSINESS PRINTERS 136920 071591 3240 PRINTING/OFFICE S 90.00 *TOTAL VENDOR AIM BUSINESS PRINTE 90.00 * 120072 CALL ONE 4499 JUN/J 071558 3211 TELEPHONE 268.67 *TOTAL VENDOR CALL ONE 268.67 * 178220 DURABLE COMPONENT TECH MULTIPLE 071436 3824 SMALL EQ & TOOLS 211.00 *TOTAL VENDOR DURABLE COMPONENT T 211.00 * 180097 DELL FINANCIAL SERV. 41824560 071629 3221 COMP SERV 31.32 *TOTAL VENDOR DELL FINANCIAL SERV 31.32 * 422850 I.P.B.C. SEPT 2004 071633 3111 115.36- SEPT 2004 071633 3111 3,484.47 *TOTAL VENDOR I.P.B.C. 3,369.11 * 605128 NEXTEL COMMUNICATIONS 791.921510- 071451 3211 TELEPHONE 123.37 *TOTAL VENDOR NEXTEL COMMUNICATIO 123.37 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 071640 3125 DEP DIA/EMP CONT 3,814.06 *TOTAL VENDOR VILLAGE OF BUFFALO 3,814.06 * **TOTAL GOLF OPERATION-BGGC 7,907.53 ***TOTAL BUFFALO GROVE GOLF CLUB 7,907.53 Date: 08/26/04 11:10 Village of Buffalo Grove Page: 40 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000056 DEPT NO. 000547 GARAGE OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 605128 NEXTEL COMMUNICATIONS 791.921510- 071451 3211 TELEPHONE 163.03 *TOTAL VENDOR NEXTEL COMMUNICATIO 163.03 **TOTAL GARAGE OPERATIONS 163.03 ***TOTAL CENTRAL GARAGE FUND 163.03 Date: 08/26/04 11:10 Village of Buffalo Grove Page: 41 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# T5K OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 5805 ACE HDWRE 83710287 071422 3260 SUPP GOLF COURSE 98.48 *TOTAL VENDOR ACE HDWRE 98.48 * 32300 ALL INDUSTRIAL ELEC. , INC 16480 071623 4611 C/P BLDG IMP 574.52 *TOTAL VENDOR ALL INDUSTRIAL ELEC 574.52 * 50760 ARAMARK UNIFORM SERV. 4486558 071624 3114 UNIF RENTAL 62.07 4470186 071425 3114 UNIF RENTAL 62.07 4486558 071624 3114 UNIF RENTAL 62.07 4470186 071425 3114 UNIF RENTAL 62.07 *TOTAL VENDOR ARAMARK UNIFORM SER 248.28 * 51035 ARCH WIRELESS N2247745H 071643 3250 TELE/EQ RENT/MISC 7.28 *TOTAL VENDOR ARCH WIRELESS 7.28 * 99850 BLUE BOY PORTABLE TOILETS 31650 071428 3260 SUPP GOLF COURSE 187.00 *TOTAL VENDOR BLUE BOY PORTABLE T 187.00 * 120072 CALL ONE 4499 JUN/J 071558 3211 TELEPHONE 268.67 *TOTAL VENDOR CALL ONE 268.67 * 134334 CENT SOD FARMS OF ORLAND 154 071430 3916 MAINT BLDG & FAC 230.00 *TOTAL VENDOR CENT SOD FARMS OF O 230.00 * 139085 CHICAGOLAND TURF MULTIPLE 071432 3823 CHEM/FERT 2,760.00 *TOTAL VENDOR CHICAGOLAND TURF 2,760.00 153600 CONSERV FARM SUPPLY MULTIPLE 071434 3260 SUPP GC/CHEM-FERT 21.45 MULTIPLE 071434 3823 SUPP GC/CHEM-FERT 2, 075.14 *TOTAL VENDOR CONSERV FARM SUPPLY 2,096.59 * 153916 CONSTELLATION NEWENERGY 286074 071664 3811 ELEC FAC 4,899.57 265833 071435 3811 ELEC FAC 5,035.82 *TOTAL VENDOR CONSTELLATION NEWEN 9, 935.39 * Date: 08/26/04 11:10 Village of Buffalo Grove Page: 4:: User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 155105 COUNTRY BUMPKIN 7361 071628 3260 SUPP G C 10.80 *TOTAL VENDOR COUNTRY BUMPKIN 10.80 * 178220 DURABLE COMPONENT TECH MULTIPLE 071436 3824 SMALL EQ & TOOLS 211.00 *TOTAL VENDOR DURABLE COMPONENT T 211.00 * 180097 DELL FINANCIAL SERV. 41824560 071629 3221 COMP SERV 31.31 *TOTAL VENDOR DELL FINANCIAL SERV 31.31 * 288975 FOX RIDGE NURSERY MULTIPLE 071631 4613 C/P GOLF COURSE 59.06 *TOTAL VENDOR FOX RIDGE NURSERY 59.06 * 418900 IL RECOVERY SYSTEMS 1465428 071443 4211 GASOLINE 35.00 *TOTAL VENDOR IL RECOVERY SYSTEMS 35.00 * 422525 INTRINSIC PER GARDENS 13690 071632 4613 C/P G C 396.75 *TOTAL VENDOR INTRINSIC PER GARDE 396.75 * 422850 I.P.B.C. SEPT 2004 071633 3111 5,050.06 SEPT 2004 071633 3111 97.57- *TOTAL VENDOR I.P.B.C. 4, 952.49 * 513105 LANDMARK GOLF COURSE PROD 1014 071635 4316 OPER EQ DEPT 1,668.79 *TOTAL VENDOR LANDMARK GOLF COURS 1,668.79 * 522900 LESCO INC. MULTIPLE 071447 4613 C/P GOLF COURSE 178.95 *TOTAL VENDOR LESCO INC. 178.95 * 568280 METROPOLITAN IND. , INC. 154268 071449 4111 M&R DEPT EQUIP 3,319.18 *TOTAL VENDOR METROPOLITAN IND. , 3,319.18 * 605128 NEXTEL COMMUNICATIONS Date: 08/26/04 11:10 Village of Buffalo Grove Page: 43 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 791921510- 071451 3211 TELEPHONE 123.36 *TOTAL VENDOR NEXTEL COMMUNICATIO 123.36 * 687800 PALATINE OIL CO. , INC 383 JLY 04 071636 4211 GASOLINE 1,327.61 *TOTAL VENDOR PALATINE OIL CO. , I 1,327.61 * 696079 PEOPLES ENERGY 9957 JLY/A 071571 3812 GAS FAC 3,322.04 *TOTAL VENDOR PEOPLES ENERGY 3,322.04 * 736900 RED'S GARDEN CENTER INC. 19004 071460 4613 C/P GOLF COURSE 9.40 *TOTAL VENDOR RED'S GARDEN CENTER 9.40 * 736930 RICK REED 230438 071461 3260 SUPP GOLF COURSE 42.61 *TOTAL VENDOR RICK REED 42.61 * 856206 TURF PRO EQUIP CO 457408-00 071466 4111 M&R DEPT EQUIP 162.85 *TOTAL VENDOR TURF PRO EQUIP CO 162.85 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 071640 3125 DEP DIA/EMP CONT 3,712.39 *TOTAL VENDOR VILLAGE OF BUFFALO 3,712.39 * **TOTAL GOLF OPERATIONS-AGC 35,969.80 ***TOTAL ARBORETUM GOLF CLUB FUND 35,969.80 Date: 08/26/04 11:10 Village of Buffalo Grove Page: 44 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000059 DEPT NO. 000550 REFUSE SERVICE OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 TWEETY FECHTNER 01703 071598 4935 ALL OTHER EXP 1,296.58 *TOTAL VENDOR -> ONE-TIME VENDORS 1,296.58 **TOTAL REFUSE SERVICE OPERATIONS 1,296.58 ***TOTAL REFUSE SERVICE FUND 1,296.58 Date: 08/26/04 11:10 Village of Buffalo Grove Page: 45 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/30/04 FUND NO. 000059 DEPT NO. 000550 REFUSE SERVICE OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED ****TOTAL BILLS 744,207.83 5, 053.20 Board Agenda Item Submittal VI-A Requested By: Brian P Sheehan Entered By: Brian P Sheehan Agenda Item Title: Proclamation: September 2004 as Prostate Cancer Awareness Month for the Village of Buffalo Grove. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 08/17/2004 08/30/2004 0 Consent Agenda g&Z Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Attached is a proclamation for the August 30, 2004 Village Board Meeting proclaiming September 2004 as Prostate Cancer Awareness Month in the Village of Buffalo Grove. As cancer awareness and early screenings are the most effective ways to detect this type cancer in its earliest and most treatable stage, getting this information out to residents is an important step towards achieving this goal. The Northwest Community Healthcare has two free programs that may be of interest to our residents concerning prostate cancer: 1) The first is a panel discussion on the prevention, detection and treatment of prostate cancer that will take place at the Schaumburg Township District Library on September 14, 2004 from 7:30 to 9:00 p.m. 2) The second is a Prostate Cancer Screening, including a PSA blood test and an exam, for men over 50 that will take place at the Northwest Community Hospital on September 22 and 28, 2004 from 5:00 p.m. to 7:00 p.m. Registration is required for both of these free programs and can be made by calling (847) 618-3463. Additional information on these and other workshops can be obtained on the Health Connection website at www.nch.org Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 2004 Prostate Cancer proclamation Cover Memo.doc 2004 Prostate Cancer Awareness Month Proclamation.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: ! 1 1 INTEROFFICE MEMORA ND UM TO: WILLIAM BALLING FROM: BRIAN SHEEHAN SUBJECT: PROCLAMATION FOR SEPTEMBER 2004 AS NATIONAL PROSTATE CANCER AWARENESS MONTH. DATE: AUGUST 17,2004 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Bill, Attached is a proclamation for the August 30,2004 Village Board Meeting proclaiming September 2004 as Prostate Cancer Awareness Month in the Village of Buffalo Grove. As cancer awareness and early screenings are the most effective ways to detect this type cancer in its earliest and most treatable stage,getting this information out to residents is an important step towards achieving this goal. The Northwest Community Healthcare has two free programs that may be of interest to our residents concerning prostate cancer. The first is a panel discussion on the prevention, detection and treatment of prostate cancer that will take place at the Schaumburg Township District Library on September 14,2004 from 7:30 to 9:00 p.m. The second is a Prostate Cancer Screening,including a PSA blood test and an exam, for men over 50 that will take place at the Northwest Community Hospital on September 22 and 28,2004 from 5:00 p.m. to 7:00 p.m. Registration is required for both of these free programs and can be made by calling (847) 618-3463. Additional information on these and other workshops can be obtained on the Health Connection website at www.nch.org If you should have any further questions,please let me know. Sincerely, Brian Sheehan Health Officer G VILLAGE OF BUFFALO GROVE roclamation :f PROCLAIMING SEPTEMBER 2004 AS PROSTATE CANCER AWARENESS MONTH FOR THE VILLAGE OF BUFFALO GROVE WHEREAS, in the year 2004, the month of September has been declared National Prostate Awareness Month; and, WHEREAS, in the year 2004 approximately 230,110 men in the United States will learn that they have that they have prostate cancer, and across the nation prostate cancer is the most commonly diagnosed non-skin cancer in men; and, WHEREAS, approximately 29,900 men will lose their lives to the disease in 2004, and one in six men in the nation are at risk for developing prostate cancer in their lifetime; and, WHEREAS, it is known that about one third of prostate cancer occurs in men under the age of 65 during their prime work years, and at any age prostate cancer devastates families through loss of income,partnership and support; and, WHEREAS,prostate cancer leaves too many parents, women, children and other family members without a man they love; and, WHEREAS, research suggests that men could reduce their risk of prostate cancer morality if they followed recommended prostate cancer screening guidelines, including examination by a health care provider and increased awareness and use of early detection practices; NOW, THEREFORE, BE IT PROCLAIMED THAT THIS BOARD OF TRUSTEES FOR THE VILLAGE OF BUFFALO GROVE, ILLINOIS DOES DECLARE SEPTEMBER 2004 AS PROSTATE CANCER AWARENESS MONTH AND URGE ALL MEN IN OUR COMMUNITY AND THROUGHOUT THE COUNTRY TO BECOME A WARE OF THEIR O WN RISKS OF PROSTA TE CANCER, TO TALK TO THEIR HEALTH CARE PROVIDERS ABOUT PROSTATE CANCER,AND, WHENEVER APPROPRIATE, TO GET SCREENED FOR THE DISEASE. DATED, at the Village of Buffalo Grove, Illinois on this 30th day of August, A.D., 2004. Village Clerk Village President A Proclamation Calling For A "Season of Citizen Participation" September, October, November, 2004 WHEREAS, the success of any Democracy is measured by the free, active and unencumbered participation and involvement of its citizens; and WHEREAS, the success of our free and representative governmental process requires responsible judgment and participation in the electoral process; and WHEREAS, over the next three months, all citizens and residents are encouraged to engage in free and open debate on candidates and issues and all eligible voters are encouraged to vote November 2 for candidates and issues of their choosing. NOW, THEREFORE BE IT PROCLAIMED AS FOLLOWS: 1. That September, October, November, 2004 are recognized as the "Season of Participation" in the Village of Buffalo Grove with all citizens being encouraged to participate fully in the fall election activities. 2. That citizens are encouraged to investigate and evaluate the credentials of all those running for office, including, but not limited to: • President and Vice President of the United States • United States Senator • United States House of Representatives • Illinois House of Representatives • Illinois State Senate • Circuit Clerk • County Recorder • State's Attorney • And all other offices on the ballot Residents are encouraged to verify in which legislative districts they reside. 3. That all eligible citizens are encouraged to become registered to vote for the November 2 election by registering to vote by the October 5, 2004 deadline, and further, that all residents be aware of the locations for registering to vote, including Village Hall in Buffalo Grove, Township Offices and at various voter registration drives held throughout the area, including a registration booth at Buffalo Grove Days. 4. That all residents of Buffalo Grove are encouraged to attend and participate in election forums and educate themselves on the candidates and their issues. S. That residents are encouraged to discuss election issues and candidates with family, friends and neighbors. 6. That residents are encouraged to become actively involved in support of the candidates of their choice, including volunteering for the candidate's election campaign. 7. That first and foremost, all eligible citizens of Buffalo Grove are encouraged to vote on November 2. Further, those citizens not available to vote on November 2, are encouraged to secure absentee ballots from the Lake County or Cook County Clerk's office or cast their absentee ballot at Village Hall. Residents with college students are urged to encourage those students to apply for absentee ballots by mail. 8. That other communities throughout the state and nation are likewise encouraged to urge their citizens to participate in the electoral process. Proclaimed this Thirtieth Day of August, 2004. Elliott Hartstein, Village President Board Agenda Item Submittal Ix-C Requested By: Robert E Pfeil Entered By: Robert E Pfeil Agenda Item Title: Public Hearing:Amendment of an annexation agreement, Deerfield Bakery,201 Buffalo Grove Road Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 08/25/2004 08/30/2004 0 Regular Agenda Planning 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The owner of Deerfield Bakery has agreed to provide an easement for pedestrian access along a portion of north edge of the Bakery property. This easement is needed for extension of a sidewalk to be installed by the developer of the Turnberry condominiums south of the Bakery. The sidewalk will extend along the rear of the Town Center shopping center and the northern portion of the Bakery property to provide pedestrian access for condo residents. The Bakery owner requests that the annexation agreement approved in 1991 be modified to clarify the access requirements. Paragraph 25.G. of the Deerfield Bakery agreement would be changed to require the pedestrian access easement but not the original public ingress-egress easement for vehicular traffic. The owner and his attorney are reviewing the pedestrian access easement documents. It is recommended that the public hearing concerning the amendment of the annexation agreement be continued to October 4, 2004 when the final easement documents and the proposed amendment to the annexation agreement can be considered together. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files - M NOTICE VILL BD Deerfield Bakery_8-9-2004.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO BE PUBLISHED 8/11/2004 DEERFIELD BAKERY, 201 BUFFALO GROVE RD avullmnalls VILUGE OF f BUFFALO GROVE Fifty Raupp Blvd. Buffalo Grove,IL 60089-2196 Phone 847-459-2518 Fax847-459-7906 NOTICE OF PUBLIC HEARING PUBLIC NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the President and Board of Trustees of the Village of Buffalo Grove on Monday, August 30, 2004 at 7:30 P.M. in the Council Chambers, Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, IL concerning the following matter: SUBJECT: Petition to the Village of Buffalo Grove for amendment of annexation agreement in the B-5 District. APPLICANT: Kurt Schmitt Deerfield Bakery 201 Buffalo Grove Road Buffalo Grove, IL 60089 SUBJECT PROPERTY LEGAL DESCRIPTION: Lot 2 in Buffalo Grove Town Center Unit 6, being a resubdivision of Lots 1 and 3 in Buffalo Grove Town Center Unit 5, and part of the southwest quarter of Section 33, Township 43 North, Range 11 East of the Third Principal Meridian in Lake County, Illinois. SUBJECT PROPERTY COMMON DESCRIPTION: Deerfield Bakery, 201 Buffalo Grove Road, Buffalo Grove, IL. Documents submitted by the applicant for the public hearing concerning this petition are on file with the Village Clerk and the Division of Planning Services, 50 Raupp Boulevard, and may be examined by any interested persons. All persons present at the Public Hearing will be given the opportunity to be heard. Dated this 9ch day of August, 2004. JANET M. SIRABIAN, Village Clerk Village of Buffalo Grove, IL Board Agenda Item Submittal XI-A Requested By: Ghida Neukirch Entered By: Ghida Neukirch Agenda Item Title: Ordinance No.2004- an Ordinance Amending Title 10 of the Village of Buffalo Grove Municipal Code (Right-turn restriction from Illinois Route 22 to Willow Parkway). Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 08/23/2004 08/30/2004 � Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. On behalf of the residents at the Woodlands of Fiore,the management company has requested the Board's consideration of a turn restriction from Half Day Road (Rt. 22)to Willow Parkway between the hours of 6:30 am and 9:30 am, weekdays. The request is primarily to address the amount of cut-through traffic from Half Day Road through the residential subdivision. The Village's Traffic Management Committee has reviewed and supports this request. The proposed Ordinance would not apply to buses and emergency vehicles. Staff recommends approval. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files iIIowPkwyT urnR eskr8-23-04.doc Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: ORDINANCE NO. 2004 - ORDINANCE AMENDING TITLE 10 OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE (Right-turn restriction from Illinois Route 22 to Willow Parkway) WHEREAS, in order to provide safe and efficient traffic flow along Willow Parkway, it is necessary to implement a turn restriction from Illinois Route 22 to Willow Parkway. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1: Title 10, Chapter BG-11, Section BG-11-208(R) of the Village of Buffalo Grove Municipal Code, is amended by adding the following: No vehicles or combination of vehicles (except buses and emergency vehicles) shall turn right from Illinois Route 22 to Willow Parkway between the hours of 6:30 a.m. and 9:30 a.m., weekdays. Section 2: Any person violating any portion of this Chapter shall be punished according to the provisions of Chapter 1.08 of the Buffalo Grove Municipal Code. Section 3: This Ordinance shall be in full force and effect from and after its passage, approval and publication as provided by law. This Ordinance may be published in pamphlet form. AYES: NAYES: ABSENT: PASSED: 12004 APPROVED: 12004 PUBLISHED: 12004 APPROVED: Village President ATTEST: Village Clerk Board Agenda Item Submittal XI-B Requested By: William H Brimm Entered By: William H Brimm Agenda Item Title: Ordinance No.2004- An Ordinance Amending Chapter 3.06,Zoning Fees/Recovery of Village Costs,of the Village of Buffalo Grove Municipal Code Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: Consent Agenda 08/25/2004 08/30/2004 0 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. As part of a recent review of legal and other expense charges relative to an involved recent redevelopment process, questions arose regarding the ability to recovery of fees and costs incurred when such reviews extend to Sign Code (Title 14) matters. The review process in question has led to at least $1,125 in legal fees concerning the ZBA review of variations requested of the Sign Code. In addition, another$200 in public hearing and mailing costs have been incurred. In reviewing the ability to recover such expenditures as intended under Chapter 3.06, it was determined that such authority is not permitted within the Chapter(recovery for Title 14 actions). In discussing this matter amongst staff, it was noted for the most part, that sign code reviews by the ZBA, are individual, uncomplicated matters the costs of which are recovered from the filing fees set forth in the Code. However,as can be seen in the immediate case,the reviews can become quite complicated. In order to permit the proper recovery of fees and charges, an amendment to Chapter 3.06 is being proposed that would permit the recovery of costs as identified within the Chapter from an escrow deposit for Sign Code matters only when such costs are incurred as part of a broader comprehensive development/redevelopment package. Further, the trigger to pursue such recoveries would be based on the recommendation of the Building Commissioner. To that end,the attached ordinance has been drafted and recommended for adoption that in order to amend Section 3.06.040 (other minor changes would be necessary but only to identify Title 14 of the Code). Staff believes that this change is part of the logical evolution of the Chapter. In that the development matter that initiated this recommendation predates the amendment, we do not suggest making same retroactive and have only used the example as a way of highlighting the concerns expressed. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files chap306.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William R Balling FROM: William H.Brimm DATE: August 25,2004 SUBJECT: Chapter 3.06 Zoning Fees/Recovery of Village Costs-Amendatory Ordinance As part of a recent review of legal and other expense charges relative to an involved recent redevelopment process, questions arose regarding the ability to recovery of fees and costs incurred when such reviews extend to Sign Code(Title 14)matters. The review process in question has led to at least$1,125 in legal fees concerning the ZBA review of variations requested of the Sign Code. In addition, another$200 in public hearing and mailing costs have been incurred. In reviewing the ability to recover such expenditures as intended under Chapter 3.06, it was determined that such authority is not permitted within the Chapter (recovery for Title 14 actions). In discussing this matter amongst staff,it was noted for the most part,that sign code reviews by the ZBA, are individual,uncomplicated matters the costs of which are recovered from the filing fees set forth in the Code. However,as can be seen in the immediate case,the reviews can become quite complicated. In order to permit the proper recovery of fees and charges, an amendment to Chapter 3.06 is being proposed that would permit the recovery of costs as identified within the Chapter from an escrow deposit for Sign Code matters only when such costs are incurred as part of a broader comprehensive developmenthedevelopment package. Further,the trigger to pursue such recoveries would be based on the recommendation of the Building Commissioner. To that end,the attached ordinance has been drafted and recommended for adoption that in order to amend Section 3.06.040(other minor changes would be necessary but only to identify Title 14 of the Code). Staff believes that this change is part of the logical evolution of the Chapter. In that the development matter that initiated this recommendation predates the amendment, we do not suggest making same retroactive and have only used the example as a way of highlighting the concerns expressed. l�lJ(i(ifit Z William H.Brimm �— ORDINANCE NO. 2004- AN ORDINANCE AMENDING CHAPTER 3.06 OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970;and, WHEREAS, the Village has enacted Ordinance No. 2003-32 which provides for the Village to recover its costs incurred in the processing of a petition or application filed pursuant to Title 17,Zoning,of the Buffalo Grove Municipal Code;and, WHEREAS, the Village has enacted Ordinance No. 2004-26 which provides for the Village to recover its costs incurred in the processing of petitions and applications pertaining to Title 16,Development,of the Buffalo Grove Municipal Code;and WHEREAS,various costs are also incurred by the Village in the processing of petitions and applications pertaining to Title 14, Sign Code,of the Buffalo Grove Municipal Code;and, WHEREAS, it is necessary that the Village recover the costs of processing said petitions and applications. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT and BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, LAKE and COOK COUNTIES, ILLINOIS,as follows: Section 1. The foregoing WHEREAS clauses are hereby incorporated herein as if fully restated hereby. Section 2. The title of Chapter 3.06 is hereby amended to read as follows. In addition, Subsections A.,E.,and F. of Section 3.06.040 of the Village of Buffalo Grove Municipal Code are hereby amended to read as follows: Chapter 3.06 ZONING FEES/RECOVERY OF VILLAGE COSTS 3.06.040 Recovery of Village Costs. A. Established: Except as set forth in subsection 3.060.040.H., every petition filed and processed pursuant to Title 16 or Title 17 of the Village Municipal Code that requires the Village to incur third party costs or expenses, including, without limitation, legal fees incurred by the office of the Village Attorney or any attorney or firm retained by the Village,shall be subject to the requirements set forth in this Section. Further, upon the recommendation of the Village's Building Commissioner,third party costs or expenses incurred by the Village pursuant to Title 14 of the Village Municipal Code shall be subject to the requirements set forth in this Section. 1 The recovery of Village costs shall be in addition to any and all other filing fees and other charges established by the Village. For purposes of the Section, the word "petition" shall be deemed to include and refer to any and all petitions and applications filed or processed pursuant to Title 14,Title 16 or Title 17. E. Condition of All Petitions, Approvals, and Permits. No petition filed pursuant to Title 14, Title 16 or Title 17 shall be considered complete unless and until all filing fees and deposits due pursuant to this Chapter have been paid. Every approval granted and every permit issued pursuant to Title 14, Title 16 or Title 17 shall, whether or not expressly so conditioned, be deemed to be conditioned upon payment of recoverable costs as required by this Section. F. Tolling Time Periods. Where Title 14, Title 16 or Title 17 provides that the passage of time without decision or action shall be deemed an approval or a recommendation for approval, time periods shall be tolled during any period of non-payment of the recoverable costs and deposits due pursuant to this Section. Section 3. If any section, paragraph, clause or provision of this ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this ordinance. Section 4. Any person violating any portion of this ordinance shall be punished according to the provisions of Chapter 1.08 of the Buffalo Grove Municipal Code. Section 5. This ordinance shall be in full force and effect from and after its passage, approval and publication. This ordinance may be published in pamphlet form. This ordinance shall be applicable to all petitions,applications or matters filed or processed pursuant to Title 14 on September 1,2004 and thereafter. AYES: NAYES: ABSENT: PASSED: ,2004. APPROVED: 92004. PUBLISHED: 72004. APPROVED: Village President ATTEST: Village Clerk 2 PAWAIOGnMAWAW Rewv cy gmmWOt Amai 7 4-44.dw 3 Board Agenda Item Submittal XI-C Requested By: Scott D Anderson Entered By: Scott D Anderson Agenda Item Title: Firefighter's Pension Fund-Annual Report of Condition Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: Consent Agenda 08/24/2004 08/30/2004 0 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Illinois Compiled Statutes, Chapter 40, Section 5/4-134 require that the Fire Pension Fund Board of Trustees submit a report prior to the adoption of the Village's 2004 property tax levy regarding its fiscal condition. This Report of Condition has been prepared on behalf of the Village of Buffalo Grove Firefighter's Pension Fund Board of Trustees by Scott D. Anderson, staff liaison. The estimates provide for all sources and uses of funds as required by the Illinois Pension Code. In this Report of Condition, the Board is required to certify to the Village Board the following: 1. Assets in the custody of the Board at the time of Report preparation and their current market value at the end of the most recent fiscal year (April 30, 2004); 2. The estimated receipts during the next succeeding fiscal year from deductions from the salaries or wages of firefighters, and from all other sources; and 3. The estimated amount necessary during said fiscal year to meet the annual actuarial requirements of the Fund as provided in Section 5/4-118 and 5/4-120; and 4. The total net income received from the investment of assets, compared to such income received during the preceding fiscal year (period ended April 30, 2003). Each of the above reporting requirements shall be noted individually for presentation purposes. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files r annual report of condition-fire.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: President and Board of Trustees FROM: Buffalo Grove Firefighter's Pension Fund DATE: August 23,2004 SUBJECT: Annual Report of Condition Illinois Compiled Statutes,Chapter 40,Section 5/4-134 require that the Fire Pension Fund Board of Trustees submit a report prior to the adoption of the Village's 2004 property tax levy regarding it's fiscal condition. This Report of Condition has been prepared on behalf of the Village of Buffalo Grove Firefighter's Pension Fund Board of Trustees by Scott Anderson, staff liaison.The estimates provide for all sources and uses of fiords as required by the Illinois Pension Code. In this Report of Condition,the Board is required to certify to the Village Board the following: 1. Assets in the custody of the Board at the time of Report preparation and their current market value at the end of the most recent fiscal year(April 30,2004); 2. The estimated receipts during the next succeeding fiscal year from deductions from the salaries or wages of firefighters,and from all other sources;and 3. The estimated amount necessary during said fiscal year to meet the annual actuarial requirements of the Fund as provided in Section 5/4-118 and 5/4-120;and 4. The total net income received from the investment of assets,compared to such income received during the preceding fiscal year(period ended April 30,2003). Each of the above reporting requirements shall be noted individually for presentation purposes. Assets in the Custody of the Board:As of April 30,2004,the Village of Buffalo Grove Firefighter's Pension Fund had in its depositary custody from the accumulation of property taxes,interest income,net gains on security transactions,Corporate Personal Property Replacement Taxes,and salary deductions,less any payments for operating expenditures and pension obligations,the following assets stated at book value: Savings Account/Cash on Hand $ 62,694.65 Illinois Funds 2,050,582.56 Illinois Metropolitan Investment Trust 984,900.20 Certificates of Deposit 3,065,000.00 Annuity Contract-(Equity) 165,466.65 Mutual Funds-Equities 3,454,905.94 Reserve Money Market 1,201,049.99 U.S.Treasury Zero Coupon Bonds/Notes 6,849,000.00 Total Asset Value-April 30,2004 $17,833,599.99 The amount of unearned discount on securities purchased,as of April 30,2003 was$2,119,315.81,which equates to a net book value of$15,714,284.18($13,315,871.80 as of April 30,2003). Market value as of April 30,2004 is estimated at $15,855,549.21 a variance of.89%from book value. Discount is amortized annually following generally accepted accounting principals utilizing the interest rate method of amortization to maturity. The Fund continues to participate in holding equities with recurring purchases of either equity annuities or mutual fiord positions as permitted by statute;periodic additional investments will continue to be made into these programs. Gains or losses will be accounted for as gains or losses in conformance with generally accepted accounting principles as they apply to equity investing. Cash and investments are maintained on behalf of the Fund by the Village as part of its overall financial accounting system, this Fund being considered a Non-Expendable Pension Trust Fund. Additional deposits will continue to be made into the Illinois Funds with eventual transfer to higher earning,authorized investment programs. The Pension Board strives to maintain the least possible level of low interest-bearing funds,those being savings, in order to maximize the earnings potential of the portfolio. The book value shown above for all assets as of the Report date compare to an April 30,2003 value of$13,315,871.80,an increase of$2,398,412.38 or 18.01% Estimated Receipts From Salaries and Wages Chapter 40, Section 5/4-118.1 establishes the basis for salary and wage contributions deducted from member firefighter's eligible earnings. The basic payroll deduction is 7.955%and salary and wages are to include annual salary plus any longevity pay;an additional 1.50%deduction from the same base shall also be made to help defray the mandatory pension increases as provided for within Section 5/4-109.1. The estimated wage base for FY 2004-2005 is$4,404,115 and is consistent with the salary estimation for those firefighter/paramedics that are members of the Fund.Based on the estimated salaries and longevity pay,extended by both requirements established within Article 4 of the Pension Code,the following should be received,at a minimum,from payroll deductions in FY 2004-2005: Basic Contribution @ 7.955% $350,347.00 Automatic Pension Increase Fund @ 1.50% 66,061.00 Total $416,408.00 This level of personal contributions assumes no further legislative changes to the formula for member pension plan deductions from eligible wages and salary. Estimated Receipts From ProPert_y Taxes:The tax levy established by the Village should be sufficient to cover the following requirements of Section 5/4-118,which when added to the deductions from salaries and wages of members,along with receipts from all other sources,will equal a sum sufficient to meet the annual actuarial requirements of the Fund The annual requirements to be provided by such tax levy are equal to: 1. The normal actuarial cost requirements of the Fund,or 25.1%of the salaries and wages to be paid to firefighters for the year involved,whichever is greater,plus 2. The amount necessary to provide for the amortization of any unfunded actuarial liabilities as provided for in Section 5/4-118. The normal cost is the cost assigned to the Fund for the current year,compiled as a level percentage of pay,such that the accumulated value at the expected retirement date for any individual is sufficient to pay benefits due. Total normal cost is determined by an actuarial study of the membership and takes into account service considerations such as payroll deductions from members,member salaries and wages,earnings on investments,length of service and current age.Additionally,factors such as attained age at time of disability or retirement,sex,annual salary or pension,and completed years of service of each individual participant as of the date of the valuation balance sheet are used in calculating the actuarial liabilities of the Fund. The unfirnded actuarial liability equals the difference between current net assets and accrued liabilities due to members.If negative,the liability will be amortized over a 40-year period beginning July 1, 1993. The amortization of any liability in any one year shall not be less than the annual amount required to amortize said liability, including interest,through equal annual payments over the number of years remaining in the amortization period Level dollar amount methodology is employed which is more conservative(provides a higher level of annual finding)and attempts to reduce this liability sooner when compared to the level percentage of payroll method,which is an acceptable,alternative finding approach. Eventually,Fund reserves accumulated shall be equal to the estimated total actuarial requirements of the Fund. The Village continues to levy property taxes utilizing values provided by its independent actuary,Hewitt Associates. The Village is permitted to retain an independent,enrolled actuary in order to determine the required tax levy based on the requirements of Section 5/4-118. For 2003 (collected in FY 2004-2005)the Village utilized an alternative levy recommended by Hewitt Associates which totaled$965,384. That levy was based on Fund performance,characteristics and statutory obligations rather than statewide actuarial applied methodology. The Department of Insurance did provide a comparative levy recommendation for 2003 equal to$1,003,610. The final levy will be extended and collected in FY 2004-2005. The components of the levy request are as follows: To provide for the employer'normal actuarial cost $689,144 requirements of the Fund To amortize the unfunded actuarial liability of 276,240 $3,543,639 as contemplated by Section 5/4-118 Total Levy $965,384 The final Actuarial Report as of April 30,2002,upon which the levy is based,is attached to this memo.Please note the content of the Report from Hewitt and the methodology followed. It should be noted that actuarial assumptions were last modified beginning in 1993 for that and later year levies due to changes in benefits enacted into law,combined with the effects of new actuarial information that has become the basis for applicable statistical programming. Statewide values are as follows: Funding Method Used: Entry Age Normal Cost Interest Rate Assumption: 7.00% Mortality Rate Assumption: 1971 Group Annuity Table Disability Assumption: Experience Tables Salary Progression: 5.5%Annually Status of Social Security: None Amortization of Unfunded Actuarial July 1, 1993 Liability-40 Years From: Where the local Fund deviates from the above values are in interest returns where 7.5%is assumed and in salary progression where 5.00%is considered valid over the long-term perspective of the Fund. The Fund Board is on record to reduce any accrued actuarial liability as quickly as possible. While the State followed a reduction method known as the level percentage of payroll method,the Village will apply the level dollar amount process. It is the opinion of the actuary that using a level percentage of pay to amortize an unfunded liability would significantly lower the funded ratio of any particular pension plan over time.The level dollar amortization process is a conservative approach that will limit reductions in an overall funding ratio. It is anticipated,based on historical collection efforts,that approximately 100%of any tax levy will be collected and credited against the requirements of the Fund. This would equal nearly$971,847 in collections in FY 2004-2004 based on the Hewitt levy alternative for the tax year 2002 levy. Estimated Receipts From Corporate Personal Propga Replacement Taxes:The Fund will receive to its credit approximately $4,500.00 in distribution of the replacement tax in FY 2004-2005. Estimated Receipts From Interest Earnings:Interest earnings assumptions take into consideration the holding of the current portfolio until maturity except for balances in money market or other near-cash investments that are managed based on interest rate trends, assumptions and pension board action. It is further assumed that: (1) any cash gain or loss from investment trading will not be calculated for this Report in that such gains or losses cannot be readily quantified,(2)the amortization of remaining net discount on securities held to be taken in FY 2004-2005 will not be reflected as an interest receipt and(3)any unrealized gains from the Funds equity position will not be realized as cash receipts in FY 2004-2005. The interest estimates reflect only direct cash earnings from investments. Interest earnings are rolled over as quickly as possible in order to maximize the earnings potential of each cash receipt. Interest earnings will continue to increase as greater balances become available and opportunities for investment broaden although the majority of investments are not expected to generate cash income. It is estimated that approximately$326,600 in interest income will be earned during FY 2004-2005 depending on both the movement of interest rates and the mix of investments utilized by the Fund based on the nature of the portfolio in place. Amount Rewired to pay All Pensions and Obli ag lions:Based on the current and assumed service profile of the member firefighter/paramedics,there will be amounts necessary in FY 2004-2005 for the payment of retirement and other pension plan obligations. The amount estimated for payment in FY 2004-2005 for service related disability benefits are approximately$127,900. It is assumed that there will not be any further service disabilities or retirements in FY 2004-2005. Other costs anticipated are for possible separation refunds,investment management fees,seminar and training sessions,plus the annual registration payment to the Illinois Department of Insurance. These amounts will be minimal and approximate $25,000. Amount Required to Meet Annual Requirements of Fund:Section 5/4-120 requires that a reserve be established to insure the payment of all obligations incurred under the Article. The reserve,identified as an accrued liability,to be accumulated shall be equal to the estimated actuarial requirements of the Fund.As of 4/30/02,the amount required to be provided totaled $16,632,406 with net present assets totaling$13,088,767 for an unfunded actuarial liability of$3,543,639. The liability is the unfimded reserve requirement of 5/4-120 as of April 30, 2002 and is the value of liabilities due active and retired/disabled participants less net present assets. The Fund is required to amortize this liability over a 40-year period ending June 30,2033 under current pension code law. The 2004 tax levy requirement(for amortization of liability)is $276,240, or 28.61% of the overall levy as contemplated under Section 5/4-120 in order to clear the obligation on a programmatic basis. The unfimded liability increased from$3,043,153 in 2001 to the current$3,543,639. In addition to providing for the amortization of the unfunded accrued liability,the annual Normal Cost is to be provided The normal cost is that assigned to the current year as a level percentage of pay,such that the accumulated value at the expected retirement date of the members of the group is sufficient to provide expected retirement benefits. For 2004,that amount is equal to$689,144 compared to$652,041 necessary in calendar 2003. For purposes of disclosure,it should be noted that the level of funding based on the satisfaction of the Fund's Pension Benefit Obligation has declined from 78.8%to 78.7%. The Pension Benefit Obligation is a standardized disclosure is intended to measure the present value of pension benefits to be credited compared to the net assets available for the payment of benefits. This value has been calculated as of April 30,2002 and is a component of the recommended levy for taxyear 2003,collected in FY 2004-2005. Income From lrmystment ofMg-ts•A comparison is to be provided on the total net income received from the investment of Fund assets for the most recent completed fiscal period as compared to the preceding fiscal period. For FY 2003-2004,the following was earned: Investment Inert Amortization $ 436,421.91 Unrealized Gain on Equity Investments 822.228.06 Total Incorne $1,258,649.97 For FY 2002-2003,the following was earned: Investment IncomelDiscouut Amortization $752,442.72 Unrealized Loss on Equity Investments (582,884.31) Total Income $ 169,558.41 The overall change was an increase of$1,089,091.56 on an inter-period basis. Not reflected within net income received from investment activity is the book entry required to"mark-to-market"fixed income securities. The estimated market value of fixed income securities exceeds book value by $71,324.96 (as of April 30, 2003, book exceeding market by $229,942.27). The intent of the Fund to hold all securities to maturity unless there are compelling reasons to sell into a position. Book-to-market variances should continue to remain positive as market conditions moderate and as securities approach final maturity. A requirement is placed upon the Village to have an independent certified public accountant verify the current market value of the assets of the Find. That review is currently being undertaken as part of the Village's FY 2003-2004 audit process and market/book vahie comparisons will be provided as part of the comprehensive annual financial report narrative. Conclusion:The preparation and submission of this Annual Report of Condition satisfies the requirements of Section 5/4- 134 of the Illinois Pension Code and conforms to assumptions and estimates previously used to calculate receipt and earnings estimates. Hewitt Hewitt Associates LLC November 17, 2003 100 Half Day Road Lincolnshire,IL 60069 www.hewitt.com Private and Confidential Argentina Australia Mr. William H. Brimm Austria Village of Buffalo Grove Belgium 50 Raupp Boulevard Brazil Canada Buffalo Grove, IL 60089 Chile China Dear Bill: Czech Republic Dominican Republic France Subject: Village of Buffalo Grove Police and Firefighters Pension Funds Germany Actuarial Valuation as of April 30, 2002 Hang Kong SAR Hungary India As you requested, Hewitt Associates has finalized the 2002 actuarial valuations for the Indonesia Village of Buffalo Grove Police and Firefighters' Pension Funds. Enclosed are three Ireland signed copies and twelve unsigned copies of each of the reports. Following is a summary Italy of the valuation results. Japan Korea Malaysia Valuation Results as of April 30,2002 Mexico Netherlands Police Firefighters New Zealand Philippines Poland Tax Levy $ 984,482 $ 965,384 Portugal Percent of Payroll 21.4% 25.1% Puerto Rico Actuarial Accrued Liability $ 28,638,849 $ 16,632,406 Singapore Payroll $ 4,606,411 $ 3,842,336 Slovenia Spain Sweden Switzerland Actuarial Assumptions and Methods Thailand The tax levies were determined based on the same actuarial assumptions and funding United Kingdom United States methods as were used for the April 30, 2001 actuarial valuation. The assumptions and Venezuela methods were chosen by the Village of Buffalo Grove after discussion with the actuary regarding their reasonableness for the Police and Firefighters' Pension Funds. Results The two most material reasons for the increase in the Police tax levy are that fund assets earned less than the 71/s% assumed return and that there were no deaths in the retiree group. Hewift Mr. William H. Brimm Page 2 November 17, 2003 Bill, we would be happy to meet with you and any other Village officials to discuss these results before they are presented to the pension board. Please call if you have any questions. Sincerely, Hewitt Associates LLC Richard W. Davids RWD:ngh Enclosures cc: Mr. Scott Anderson, Village of Buffalo Grove Mr. Jason L. Price, Hewitt Associates Board Agenda Item Submittal XI-D Requested By: Scott D Anderson Entered By: Scott D Anderson Agenda Item Title: Police Pension Fund-Annual Report of Condition Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: Consent Agenda 08/24/2004 08/30/2004 0 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Illinois Compiled Statutes, Chapter 40, Section 5/3-143 require that the Police Pension Fund Board of Trustees submit a report prior to the adoption of the Village's 2004 property tax levy regarding it's fiscal condition. This Report of Condition has been prepared on behalf of the Village of Buffalo Grove Police Pension Fund Board of Trustees by William H. Brimm, staff liaison. The estimates provide for all sources and uses of funds as required by the Illinois Pension Code. In this Report of Condition, the Board is required to certify to the Village Board the following: 1. Assets in the custody of the Board at the end of the fiscal year (April 30, 2004); 2. The estimated receipts during the next succeeding fiscal year from deductions from the salaries of police officers, and from all other sources; 3. The estimated amount required during the next succeeding fiscal year to (a) pay pensions and other obligations provided in the Code (Chapter 40) and (b) to meet the annual requirements of the Fund as provided in Section 5/3-125 and 5/3-127; and 4. The total net income received from investment of assets, compared to such income received during the preceding fiscal year (period ended April 30, 2003). Each of the above reporting requirements shall be noted individually for presentation purposes. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Annual Report of Condition-Police 2004.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: President and Board of Trustees FROM: Buffalo Grove Police Pension Fund DATE: August 23,2004 SUBJECT: Annual Report of Condition Illinois Compiled Statutes,Chapter 40,Section 5/3-143 require that the Police Pension Fund Board of Trustees submit a report prior to the adoption of the Village's 2004 property tax levy regarding it's fiscal condition. This Report of Condition has been prepared on behalf of the Village of Buffalo Grove Police pension Fund Board of Trustees by Scott D.Anderson, staff liaison. The estimates provide for all sources and uses of funds as required by the Illinois Pension Code. In this Report of Condition,the Board is required to certify to the Village Board the following: 1. Assets in the custody of the Board at the end of the fiscal year(April 30,2004); 2. The estimated receipts during the next succeeding fiscal year from deductions from the salaries of police officers,and from all other sources; 3. The estimated amount required during the next succeeding fiscal year to(a)pay pensions and other obligations provided in the Code(Chapter 40)and(b)to meet the annual requirements of the Fund as provided in Section 5/3-125 and 5/3-127;and 4. The total net income received from investment of assets,compared to such income received during the preceding fiscal year(period ended April 30,2003). Each of the above reporting requirements shall be noted individually for presentation purposes. Assets in the Custody of the Board:As of April 30,2004,the Village of Buffalo Grove Police Pension Fund had in its custody from the accumulation of property taxes,interest income,net gains on security transactions,Corporate Personal Property Replacement Taxes,and salary deductions,less payments for operating expenditures and pension obligations,the following assets: Savmgs/Cash on Hand $ 6,992.91 Insurance Annuity Contracts(Equities) 258,175.63 Mutual Fund Equity Investment 2,338,995.12 Reserve Money Market 3,363.13 U.S.Treasury Bonds-Zero Coupon/Notes 18,500,000.00 Illinois Funds 6,230,421.74 U.S.Goverment-National Mortgage Assn. 5,803.53 Total Asset Value-April 30,2004 $27,343,752.06 The amount of unearned discount on securities purchased,as of April 30,2004 was$3,284,506.54,which equates to net investments of$24,059,245.52($21,937,248.52 as of April 30,2003). Market value as of April 30,2004 is estimated at $25,344,775.32,a variance of 5.34%from the net book value of Fund investments. Discount is amortized annually following generally accepted accounting principals utilizing the interest rate method of amortization to maturity. The Fund continues to participate in holding equities with recurring purchases of either equity annuities or mutual fiord positions as permitted by statute;periodic additional investments will continue to be made into these programs.Gains or losses will be accounted for in conformance with generally accepted accounting principles as they apply to equity investing. Cash and investments are maintained on behalf of the Fund by the Village as part of it's overall financial accounting system, this Fund being considered a Non-Expendable Pension Trust Fund. Additional deposits will continue to be made into the Illinois Funds with eventual transfer to higher earning, authorized investment programs. The Pension Board strives to maintain the least possible level of low interest-bearing fiords, those being savings,in order to maximize the earnings potential of the portfolio. The total par value shown above for all assets as of the Report date compares to an April 30,2003 value of$21,937,248.52, an increase of$2,121,997.00 or 9.67%. Estimated Receipts From Salaries and Wages: Chapter 40, Section 5/3-125.1 establishes the basis for salary and wage contributions deducted from member police officers'eligible earnings. The basic deduction is 9.91%of salary and wages, such salary and wages to include annual salary plus any longevity pay. The estimated wage base for FY 2004-2005 is $5,120,148 and is consistent with the salary estimation for those sworn police officers that are members of the Fund. Based on the estimated salaries and longevity pay,$511,220 should be received,at a minimum,from the basic payroll deduction for contributions during FY 2003-2004.This level of personal contributions assumes no further legislative changes to the formula for member pension plan deductions from eligible wages and salary. Estimated Receipts From EE9pft Taxes: The tax levy established by the Village Board should be sufficient to cover the following requirements of Section 5/3-125,which when added to the deductions from salaries and wages of ,along with receipts from all other sources,will equal a sum sufficient to meet the annual requirements of the Fund. The annual requirements to be provided by such tax levy are equal to: 1. The normal actuarial cost requirements of the Fund for the year involved,plus 2. The amount necessary to provide for the amortization of any unfunded actuarial liabilities as provided for in Section 5/3-127. The normal cost is the cost to the Fund assigned to the current year,compiled as a level percentage of pay,such that the accumulated value at the expected retirement date of any individual is sufficient to pay benefits due. Total normal cost as determined by the actuarial study of the membership and takes into account service considerations such as payroll deductions from members,member salaries and wages,earnings on investments,length of service and current age.Additionally,factors such as attained age at time of disability or retirement,sex,annual salary or pension,and completed years of service of each individual participant as of the date of the valuation balance sheet are used in calculating the actuarial liabilities of the Fund The unfunded actuarial liability equals the difference between current assets and accrued liabilities due to members. If negative,the liability will be amortized over a 40-year period beginning July 1, 1993. The amortization of any liability in any one-year shall not be less than the annual amount required to amortize said liability, including interest,through equal annual payments over the number of years remaining in the amortization period. Level dollar amount methodology,is employed which is more conservative(provides a higher level of annual fimdmg)and attempts to reduce this liability sooner when compared to the level percentage of payroll method,which is an acceptable alternative funding approach. Eventually,Fund reserves accumulated shall be equal to the estimated total actuarial requirements of the Fund. The Village continues to levy property taxes by utilizing values provided by its independent actuary,Hewitt Associates.The Village is permitted to retain an independent,enrolled actuary in order to determine the required tax levy based on the requirements of Section 5/3-125. For 2003 (collected in FY 2004-2005)the Village utilized an alternative levy recommended by Hewitt Associates which totaled$984,482. That levy was based on Fund performance,characteristics and statutory obligations rather than statewide actuarial applied methodology. The Department of Insurance did provide a comparative levy recommendation for 2003 equal to$1,054,811. The final levy will be extended and collected in FY 2004-2005. The components of the levy request are as follows: To provide for the employer'normal actuarial cost $528,349 requirements of the Fund To amortize the unfunded actuarial liability of 456,133 $6,494,032 as contemplated by Section 5/3-127 Total bevy $984,482 The final Actuarial Report as of April 30,2002,upon which the levy is based,is attached to this memo. Please note the content of the Report from Hewitt and the methodology followed. It should be noted that actuarial assumptions were last modified beginning in 1993 for that and later year levies due to changes in benefits enacted into law,combined with the effects of new actuarial information that has become the basis for new statistical programming. Statewide values are as follows: Funding Method Used: Entry Age Normal Cost Interest Rate Assumption: 7.00% Mortality Rate Assumption: 1971 Group Annuity Table Disability Assumption: Experience Tables Salary Progression: 5.5%Annually Status of Social Security: None Amortization of Unfimded Actuarial July 1, 1993 Liability-40 Years From: Where the local Fund deviates from the above values are in interest returns where 7.5%is assumed and in salary progression where 5.00%is considered valid over the long-term perspective of the Fund. The Fund Board is on record to reduce any accrued actuarial liability as quickly as possible. While the State followed a reduction method known as the level percentage of payroll method,the Village will apply the level dollar amount process. It is the opinion of the actuary that by using a level percentage of pay to amortize an unfnded liability would significantly lower the funded ratio of any particular pension plan over time.The level dollar amortization process is a conservative approach that will limit reductions in an overall finding ratio. It is anticipated,based on historical collection efforts,that approximately 100%of any tax levy will be collected and credited against the requirements of the Fund. This would equal nearly$1,004,697 in collections in FY 2004-2005 based on the Hewitt levy alternative for the tax year 2002 levy. Estimated Receipts From Corporate Personal Propeaftlacement Taxes:The Fund will receive to it's credit approximately $4,000.00 in distribution of the replacement tax in FY 2004-2005. Estimated Receipts From Interest Earnings:Interest earnings assumptions take into consideration the holding of the current portfolio until maturity except for balances in money market or other near-cash investments that are managed based on interest rate trends, assumptions and pension board action. It is father assumed that: (1) any cash gain or loss from investment trading will not be calculated for this Report in that such gains or losses cannot be readily quantified,(2)the amortization of remaining net discount on securities held to be taken in FY 2004-2005 will not be reflected as an interest receipt and(3)any unrealized gains from the Fund's equity position will not be realized as cash receipts in FY 2004-2005. The interest estimates reflect only direct cash earnings from investments.Interest earnings will be rolled over as quickly as possible in order to maximize the earnings potential of each cash receipt. Interest earnings will continue to increase as greater balances become available and opportunities for investment broaden although the majority of investments are not expected to generate cash income. It is estimated that approximately$21,300 in interest income will be earned during FY 2004-2005 depending on both the movement of interest rates and the mix of investments utilized by the Fund based on the nature of the portfolio in place. Amount Required to Pay All Pensions and Obligations:Based on the current and assumed service profile of the member police officers,there will be amounts necessary in FY 2004-2005 for the payment of retirement and other pension plan obligations. There will also be current members eligible for a service-related pension having reached 20-years of credible service but at this time have not made decisions relative to employment continuation although some retirements can be anticipated. The estimated FY 2004-2005 retirement benefits payments are$836,210. In addition,there will be payments for service-related disabilities in FY 2004-2005 estimated at$42,580. Other costs anticipated are for possible separation refunds,investment management fees,seminar and training costs plus the annual registration payment to the Illinois Department of Insurance. These amounts,minimal relative and approximate$55,000. Amount Required to Meet Annual Requirements of Fund:Section 5/3-127 requires that a reserve be established to insure the payment of all obligations incurred under the Article. The reserve,identified as an accrued liability,to be accumulated shall be equal to the estimated actuarial requirements of the Fund. As of 4/30/02,the amount required to be provided totaled $28,638,849 with net present assets totaling$22,787,535 for an unfunded actuarial liability of$5,851,314. The liability is the unfunded reserve requirement of 5/3-127 as of April 30, 2002 and is the value of liabilities due active and retired/disabled participants less the net present assets. The Fund is required to amortize this liability over a 40-year period ending June 30,2033 under current pension code law. The 2003 tax levy requirement(for amortization of liability)is $456,133 or 46.33% of the proposed levy as contemplated by Section 5/3-127 in order to clear the obligation on a programmatic basis. The unfiinded liability decreased by$642,718 as posted in 2002 to the current$5,851,314. In addition to providing for the amortization of the unfunded accrued liability,the annual Normal Cost is to be provided The normal cost is that assigned to the current year as a level percentage of pay,such that the accumulated value at the expected retirement date of the members of the group is sufficient to provide expected retirement benefits. For 2004,that amount is equal to$528,349 compared to$487,974 necessary in calendar 2003. For purposes of disclosure,it should be noted that the level of finding based on the satisfaction of the Fund's Pension Benefit Obligation has decreased from 83.1%to 79.6%. The Pension Benefit Obligation is a standardized disclosure and is intended to measure the present value of pension benefits to be credited compared to the net assets available for the payment of benefits. This value has been calculated as of April 30,2002 and is a component of the recommended levy for tax year 2003, collected in FY 2004-2005. Income From Investment of Assets:A comparison is to be provided on the total net income received from the investment of Fund assets for the most recent completed fiscal period as compared to the preceding fiscal period. For FY 2003-2004,the following was earned: Investment hwane Xscount Amortization $ 939,932.79 Total income $ 939,932.79 For FY 2002-2003,the following was earned: Investment Income/Discount Amortization $ 316.228.9b Total Income $ 316,228.96 The overall change was an increase of$623,703.83 on an inter-period basis.Not reflected within net income received from investment activity is the book entry required to"mark-to-market"fixed income securities. The market value affixed income securities exceeds the estimated book value by$1,285,502.26. It is the intent of the Fund to hold all securities to maturity unless there are compelling reasons to sell into a position. Book-to-market variances should continue to remain positive as market conditions moderate and as securities approach final maturity. A requirement is placed upon the Village to have an independent certified public accountant verify the current market value of the assets of the Fund That review is currently being undertaken as part of the Village's FY 2003-2004 audit process and market/book value comparisons will be provided as part of the comprehensive annual financial report narrative. Conclusion:The preparation and submission of this Annual Report of Condition satisfies the requirements of Section 5/3- 143 of the Illinois Pension Code and conforms to assumptions and estimates previously used to calculate receipt and earnings estimates. Hewitt Hewitt Associates LLC November 17, 2003 100 Half Day Road Lincolnshire,IL 60069 www.hewitt.com Private and Confidential Argentina Australia Mr. William H. Brimm Austria Village of Buffalo Grove Belgium 50 Raupp Boulevard Brazil Canada Buffalo Grove, IL 60089 Chile China Dear Bill: Czech Republic Dominican Republic France Subject: Village of Buffalo Grove Police and Firefighters Pension Funds Germany Actuarial Valuation as of April 30, 2002 Hong Kong SAR Hungary As you requested, Hewitt Associates has finalized the 2002 actuarial valuations for the India Indonesia Village of Buffalo Grove Police and Firefighters' Pension Funds. Enclosed are three Ireland signed copies and twelve unsigned copies of each of the reports. Following is a summary Italy of the valuation results. Japan Korea Malaysia Valuation Results as of April 30,2002 Mexico Netherlands Police Firefighters New Zealand Philippines Poland Tax Levy $ 984,482 $ 965,384 Portugal Percent of Payroll 21.4% 25.1% Puerto Rico Actuarial Accrued Liability $ 28,638,849 $ 16,632,406 Singapore Payroll $ 4,606,411 $ 3,842,336 Slovenia Spain Sweden Switzerland Actuarial Assumptions and Methods Thailand The tax levies were determined based on the same actuarial assumptions and funding United Kingdom United States methods as were used for the April 30, 2001 actuarial valuation. The assumptions and Venezuela methods were chosen by the Village of Buffalo Grove after discussion with the actuary regarding their reasonableness for the Police and Firefighters' Pension Funds. Results The two most material reasons for the increase in the Police tax levy are that fund assets earned less than the 7'/2% assumed return and that there were no deaths in the retiree group. Hewitt Mr. William H. Brimm Page 2 November 17, 2003 Bill, we would be happy to meet with you and any other Village officials to discuss these results before they are presented to the pension board. Please call if you have any questions. Sincerely, Hewitt Associates LLC 'e' '- �7 Richard W. Davids RWD:ngh Enclosures cc: Mr. Scott Anderson, Village of Buffalo Grove Mr. Jason L. Price, Hewitt Associates Board Agenda Item Submittal XI-E Requested By: Timothy E Sashko Entered By: Ghida Neukirch Agenda Item Title: Approval of a Statement of Understanding between the American Red Cross of Greater Chicago and the Village of Buffalo Grove. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 08/24/2004 08/30/2004 � Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. As we know, disaster can strike quickly and without warning. It can force individuals to evacuate their neighborhood or confine people to their home. The Village of Buffalo Grove has a long history of working with the American Red Cross to provide response activities in the event of a disaster or major emergency. The Red Cross is a symbol of hope throughout the world. The American Red Cross of Greater Chicago, serving the Buffalo Grove area, provides relief to victims of single family emergencies and community, national and international disasters. Its mission is to help people prevent, prepare for and respond to emergencies. The attached Statement of Understanding sets forth the activities that the Village of Buffalo Grove and the American Red Cross of Greater Chicago will undergo in the event of an emergency described above. The two organizations agree to coordinate efforts including but not limited to the following: 1) Provide disaster relief services according to mandate, policies, and procedures of the individual organizations; 2) Coordinate efforts and maintain communications to maximize timely and comprehensive services; 3) Relay requests for assistance by the Red Cross through official Government or Red Cross channels; 4) Consider vehicles used by the Red Cross as authorized emergency vehicles in the event of a disaster; and 5) Continue cooperative efforts in the areas of disaster preparedness, training, and planning. Approval of the attached is recommended. Residents and businesses can make a great difference by learning what to do in a disaster and how to respond in an emergency. Visit the Red Cross web site at http://www.chicagoredcross.org/for educational resources and valuable information. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files arc.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Statement of Understanding American Red Cross of Greater Chicago And Village of Buffalo Grove The American Red Cross is a symbol of hope throughout the world.As part of this humanitarian organization,the American Red Cross of Greater Chicago provides relief to victims of single-family emergencies and community,national and international disasters; and helps people prevent,prepare for and respond to emergencies. Each year, the American Red Cross Greater Chicago Chapter responds to an average of fourteen hundred(1,400) incidents of its seven county districts. The average number of individuals served a year is approximately fifty-five hundred(5,500)with an average family's size of three persons. This Statement of Understanding establishes a shared context regarding response activities in the jurisdiction of the American Red Cross of Greater Chicago (ARCGC). The policy and guidance stated in the document will supply the operational and resource management information necessary to ensure timely and effective service delivery. Accordingly, the Village of Buffalo Grove and the American Red Cross of Greater Chicago agree that: I. The American Red Cross of Greater Chicago and the local municipality will each provide disaster relief services according to the mandate, policies, and procedures of their individual organizations. II. Both organizations will endeavor to coordinate efforts and maintain communications to maximize timely and comprehensive services to disaster victims and prevent duplication of efforts. III. Requests for Government assistance by the Red Cross will be relayed through official Government or Red Cross channels. IV. Vehicles operated by or for the Red Cross will be considered authorized emergency vehicles for the purpose of proceeding to or entering a disaster site. V. Each organization agrees to continue cooperative efforts in the areas of disaster preparedness,training and planning. The parties hereto agree to attempt, in all respects,to coordinate efforts between the two in accordance with the terms of this Agreement and the responsibilities enumerated herein to best serve the community. Village Manager General Man er, Disaster Services Village of Buffalo Grove American Py6d Cross of Greater Chicago Date: Date: American Red Cross 24-hr phone number: 312.729.6ioo Board Agenda Item Submittal xII-A Requested By: Dick Kuenkler Entered By: Debra J Akers Agenda Item Title: Ordinance No.2004- An Ordinance Approving a License Agreement for Golfview Terrace Detention Basin Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 08/25/2004 08/30/2004 ❑ Consent Agenda PW Regular Agenda ❑ None Does this item Does this item include Specify Other: Will AV equipment be relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? El Trustee Lounge El Clerk's Clerk's Office ❑ Other ❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No Exhibits can be accessed in: Item Description Will this action involve an expenditure in ❑ Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. I have been contacted by a representative of the Developer of the subject project who indicated that the cost implication of the underground detention storage system in some fashion is making the project financially difficult. They are asking if the Village will entertain a proposal to reconfigure the Village detention basin which abuts the development to the west. Generally the proposal would involve a reconfiguration of the basin to enlarge it to accommodate the presently required volume plus that volume which is needed for the 313 development. I have attached the Detention Basin Concept Plan showing the proposed regrading along with the preliminary landscape plan for the area. Essentially, the Golfview Terrace detention basin will be regraded to increase the volume from the present 2/3 acre-foot to about 1 acre-foot to accommodate the development. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 313.pdf 313license.pdf 313ord.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William R. Balling Village Manager FROM: Richard K. Kuenkler Village Engineer DATE: August 23, 2004 SUBJECT: BUFFALO GROVE PROFESSIONAL CENTER 313 DUNDEE ROAD SOUTHEAST CORNER DUN0EE ROAD AND GOLFVIEW TERRACE I have been contacted by a representative of the Developer of the subject project who indicated that the cost implication of the underground detention storage system in some fashion is making the project financially difficult. They are asking if the Village will entertain a proposal to reconfigure the Village detention basin which abuts the development to the west. Generally the proposal would involve a reconfiguration of the basin to enlarge it to accommodate the presently required volume plus that volume which is needed for the 313 development. I have attached the Detention Basin Concept Plan showing the proposed regrading along with the preliminary landscape plan for the area. Essentially, the Golfview Terrace detention basin will be regraded to increase the volume from the present 2/3 acre-foot to about 1 acre-foot to accommodate the development. Richard It. Kuenkler, G:\ENGINEER\RKK\MEMOS\707.doc 8/24/2004—WGR 8/25/2004 - WGR LICENSE AGREEMENT FOR GOLFVIEW TERRACE DETENTION BASIN THIS AGREEMENT is entered into this day of 2004, by and between 313 W. DUNDEE DEVELOPMENT, LLC. (hereafter"Grantee") and the VILLAGE OF BUFFALO GROVE, an Illinois municipal corporation(hereinafter"Grantor"); RECITALS WHEREAS, the Grantor is the owner of the real property legally described in Exhibit A hereto (hereafter"Grantor's Property"); and WHEREAS, located on the Grantor's Property is a storm water detention basin which is sometimes referred to as the Golfview Detention Basin; and WHEREAS, the Grantee is the owner of the real property legally described in Exhibit B hereto (hereafter "Grantee's Property") which real property is located immediately east of the Grantor's Property; and WHEREAS, the Corporate Authorities of the Village of Buffalo Grove by Ordinance No. 2003-71 approved a Preliminary Plan for Grantee's Property to construct a one- story office building with an area of 12,000 square feet which was further identified as a Medical Office Building at 313 Dundee Road (hereafter the "Development"); and WHEREAS, the Grantee has requested permission of the Corporate Authorities of the Grantor to utilize a portion of the Grantor's Property(hereafter"Licensed Area"), as shown on the plans attached hereto and made a part hereof as Exhibit C, for storm water detention due to the prohibitive cost ol'providing an on-site vault on Grantee's Property; and WHEREAS, the Village Engineer and the Village Forester have reviewed the Grantee's proposed preliminary design and landscaping as set forth on Exhibit C and have found the proposed use and preliminary plans to be acceptable to the Village of Buffalo Grove and not disruptive to the function of the Grantor's Property; and WHEREAS, the plans attached as Exhibit C hereto are preliminary plans and it is understood and agreed that final plans will need to be prepared by Grantee for review and approval by the Grantor(hereafter"Final Village Approved Plans"). NOW, THEREFORE, upon the mutual covenants and agreements hereinafter set forth and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, it is agreed hereby as follows: I. Incorporation of Recitals. The above and foregoing recitals are incorporated in this section by this reference and incorporated herein and made a part hereof as though fully set forth and duplicated here in toto. II. Grant of License. The Grantor hereby conveys, without Warranty of Title and without grant of any possessory estate or interest or rights in the Licensed Area, unto the Grantee, its successors and assigns, a non-exclusive license (hereinafter referred to as "License") in the nature of an incorporeal hereditament, for the purposes of permitting storm water drainage from Grantee's Property onto Grantor's Property , which License is conveyed, however, subject to the following additional terms, covenants, and conditions: A. Upon the execution of this Agreement, the Grantee shall pay the Grantor a licensing fee in the sum of$10,000 for the Initial Term of this Agreement. B. This License shall only be applicable for storm water from and on account of Grantee's Property and only if Grantee's Property is used and constructed in accordance with the Development approved by Village of Buffalo Grove Ordinance No. 2003-71. C. That Grantee shall improve Grantee's Property and Grantor's Property in conformance with the Final Village Approved Plans. Grantee shall maintain (in a manner satisfactory to the Grantor) the landscaping and improvements (as reflected on the Final Village Approved Flans), on the Crantee's Property and Grantor's Property for the term of this Agacc:Incdat. Said lliaintenanLe shall include, but not by may of hinhation, t o + it a�ad ieltil�z ng the grass on said properties. -2- D. Grantee shall at all times, and under all circumstances, indemnify, protect, and save harmless the Grantor, its officials, employees, independent contractors, other grantees, licensees, agents, lessees and invitees, from and against any and all damages, losses, claims, demands, actions and causes of action whatsoever (including any costs, expenses and reasonable attorneys' fees which may be incurred in connection therewith), whether or not the claim, demand, or action asserted be meritorious, which results from or is alleged to arise out of or in connection with this Agreement and/or the use of the Licensed Area by the Grantee; provided, however, that in the event any such claim, damage, loss, demand, action, or cause of action is asserted against the Grantor, or its agents, Grantor shall furnish Grantee with written notification thereof. No settlement or compromise of any such claim, damage, loss, demand, action or cause of action against Grantor shall be made unless first agreed to by Grantor. E. Grantor shall not be liable to Grantee, its grantees, licensees, agents, lessees, or invitees for any damage or injuries (including death) to any person or to any of their properties except to the extent that injuries or damages are caused by the willful or malicious misconduct of Grantor. III. Term—Cancellation—Termination. A. Provided the Grantee does not breach its agreements herein contained, this License will remain in full force and effect from January 1, 2005 through December 31, 2024 ("Initial Term"). Thereafter this License may be renewable for twenty (20) year increments with a License fee as established by the Grantor. B. It is understood however, this Agreement shall be null and void and the License granted hereby shall be deemed cancelled and of no further force and effect in the event the Grantee breaches any one or more of its agreements herein contained. C. Upon termination hereof, whether by exhaustion of time or cancellation, the Grantee shall leave the Licensed Area in a neat, clean, and orderly condition — including restoration of the top soil and restoration of the ground to its elevation and condition at the time of execution hereof. -3- IV. Notices. A. Any Notice required to be given pursuant to this Agreement shall be deemed to have been given when written and mailed via United States certified mail, return receipt requested, addressed: If to the Grantee: 313 W. Dundee Development, LLC. If to Grantor: Village Manager, with a copy to the Village Clerk; Each addressed to: Village of Buffalo Grove 50 Raupp Blvd. Buffalo Grove, IL 60089 with a copy to: William Raysa Raysa& Zimmermann, LLC. 22 South Washington Park Ridge, IL 60068 B. Any Party hereto may change the place and/or person listed above and/or add persons to the above list for the giving of Notices by Notice given ten (10) days prior to the effective date of such change. V. Recording- Successors This Agreement shall not be filed for recordation with the Cook County Recorder of Deeds. This Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors in interest. VI. Certification The Grantee certifies hereby that it is not barred from entering into this License Agreement as a resalt of viohitiuns of either Smion 3317-3 or °c iioi'i 33E-4 of the.;Illinois Cr iNninal Code. IN WITNESS WHEREOF, the parties hereto have caused this License Agreement to be e"- uteri by their proper uIELCrs, thereunto duly authorized and theif respeeti°VC seals to be hereto affixed, this day of , 2004. -4- 313 W. Dundee Developmem, LLC. Village of Buffalo Grove, Illinois 11y: By: Its Village President Attest: Attest: (Seal) Village Clerk (Seal) -5- Exhibit A Grantor's property COMMENCING AT THE NORTHWEST CORNER OF SECTION 9, TOWNSHIP 42 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN; THENCE EAST ALONG THE NORTH LINE THEREOF, AN ASSUMED BEARING OF NORTH 900 00' 00" EAST, 100.00 FEET; THENCE SOUTH 000 00' 00" EAST, 50.00 FEET TO THE POINT OF BEGINNING; THENCE SOUTH 900 00' 00"WEST, 90.00 FEET; THENCE SOUTH 000 00' 00" EAST, 270.00 FEET; THENCE SOUTH 130 18'48" EAST, 140.00 FEET; THENCE NORTH 740 17' 55" EAST, 60.00 FEET; THENCE NORTH 00' 00' 00"WEST, 390.00 FEET TO THE POINT OF BEGINNING, IN COOK COUNTY, ILLINOIS -6- Exhibit B Grantee's Property PART OF LOT 1, LOT 2 (EXCEPT THE EAST 100 FEET OF LOT 2), LOT 71 (EXCEPT THE EAST 100 FEET THEREOF), LOT 72 (EXCEPT THE EAST 100 FEET THEREOF)ALL IN DUN-LO HIGHLANDS, BEING A SUBDIVISION OF THE WEST HALF OF THE NORTHWEST QUARTER (EXCEPT THE SOUTH 25 ACRES THEREOF) IN SECTION 9, TOWNSHIP 42 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN ACCORDING TO THE: PLAT RECORDED OCTOBER 15, 1946, AS DOCUMENT 13916670, IN COOK COUNTY, ILLINOIS -7- Exhibit C (Attach Grantee's resign plan and label as Exhibit C) -g- 08/25/04 ORDINANCE NO. 2004- An Ordinance Approving A License Agreement For Golfview Terrace Detention Basin WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT and BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, LAKE and COOK COUNTIES,ILLINOIS,as follows: Section 1. The License Agreement For Golfview Terrace Detention Basin, attached hereto as Exhibit A. be and hereby is approved. Section 2. The Village President and Village Clerk are hereby authorized to execute said License Agreement. Section 3. If any section, paragraph, clause or provision of this ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this ordinance. Section 4. This ordinance shall be effective upon its passage and approval. This ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: 52004. APPROVED: 12004. APPROVED: Village President ATTEST: Village Clerk Board Agenda Item Submittal xII-B Requested By: Scott D Anderson Entered By: Scott D Anderson Agenda Item Title: Ordinance No.2004- :An Ordinance Amending Chapter 5.20, Liquor Controls,of the Village of Buffalo Grove Municipal Code Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 08/26/2004 08/30/2004 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. As one of the initiatives of the revenue diversification review, our current schedule of liquor license fees was evaluated for adequacy in relation to other communities. The last modification to the current fee structure was made in 1994 (Ordinance Number 94-7). Over the last ten years, the only changes to Section 5.20.070 were to add two new license classes (H & I). Based upon data collected from the Property Management database and survey data compiled by Jane Olson, listed are some observations and recommendations for change. There are forty-eight liquor licenses issued for the current year. Here is a breakdown of the different classes; License Number of Percentage License Annualized Class Licenses of Total Pee Revenue A 21 43.75% $1,900.00 39,900.00 B 9 18.75% $1,600.00 14,400.0 C 7 14.58% $1,600.00 11,200.0 D 3 6.25% $1,400.00 4,200.0 E 3 6.25% $1,200.00 3,600.0 F 2 4.17% $1,500.00 3,000.0 G 1 2.08% $100.00 100.0 H 1 2.08% $250.00 250.0 I 1 2.08% $1,200.00 1,200.0 Total 48' 100.00% 77,85600 New Proposed Liquor License Rates License Number of Percentage Proposed Annualized Fee Class Licenses of Total Fee Revenue Increa se A 21 43.75% $2,500.00 52,500.00 31.57% B 9 18.75% $2,300.00 20,700.00 43.75 C 7 14.58% $2,500.00 17,500.00 56.25 D 3 6.25% $1,800.00 5,400.00 28.57 E 3 6.25% $1,500.00 4,500.00 25.00 F 2 4.17% $2,000.00 4,000.00 33.33 G 1 2.08% $100.00 100.00 0.00% H 1 2.08% $250.00 250.00 0.00% I 1 2.08% $1,200.00 1,200.00 0.00% Total 48' 100.00% 106,150.00 6.357/, Utilizing the survey compilation attached to this memorandum,the best data exists for Class A and Class C licenses. I used the average of the seven communities, less Evanston as an outlier and used the mid-point of Arlington Heights fees, to obtain a mean of$2,246.66. The proposed increase was rounded upward to $2,500. The same methodology (eliminating Evanston) was used for Class C licenses. The mean was $2,224.60. The proposed increase was again rounded to $2,500. As little data was available for Class B licensing, the fee was increased,to maintain consistency with the current plan,to $2,300. License Classes D, E, and F were increased by 28.57%, 25%, and 33.33%respectively with no proposed changes to G,H, and I. The effect of the changes, if accepted, would net the Village and additional $28,300 in revenue equating to a 36.35% increase in fees. Although an approximate 37%increase in fees is significant is does appear to be justified in light of some of the other community's rates combined with a n existing ten year rate freeze. It is staff s recommendation to adopt by ordinance the recommended changes to the liquor license fees. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files [attachment"liquor amendment.pdt"deleted by Scott D AndersonNOBG] Itn..,: liquor.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: ORDINANCE NO. 2004- AN ORDINANCE AMENDING CHAPTER 5.20,LIQUOR CONTROLS, OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE WHEREAS,the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE,LAKE AND COOK COUNTIES,ILLINOIS,as follows: Section 1. Section 5.20.070, Paragraphs A through F, of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows: 5.20.070 Licenses-Classifications-Fees Such licenses are divided into the following classes: A. Class A licenses, authorizing the retail sale of alcoholic liquors on the specified premises by means of bar service,for consumption on the premises only. The annual fee for each license shall be two thousand five hundred dollars($2,500.00). B. Class B licenses, authorizing the retail sale of alcoholic liquors on the specified premises by means of a service area, for consumption on the premises only. The annual fee for each license shall be two thousand three hundred dollars($2,300.00). C. Class C licenses, authorizing the retail sale of alcoholic liquors on the specified premises, to be sold only in the original packages and then for consumption off the premises only. The annual fee for each license shall be two thousand five hundred dollars($2,500.00). D. Class D licenses, authorizing the retail sale of beer and wine on the specified premises,to be sold only in the original packages and then for consumption off the premises only. The annual fee for each license shall be one thousand eight hundred dollars ($1,800.00). If authorized by the Liquor Control Commissioner and approved by the Village Board, a Class D license may be combined with a Class A or Class B license for an additional annual fee of three hundred dollars ($300.00)above the cost of a Class A or Class B license. E. Class E licenses, authorizing the retail sale of beer and wine on the specified premises by means of a service area, for consumption on the premises only. The annual fee fur each license shall be one thousand five hundred dollars($1,500.00). F. Class F licenses, authorizing the sale of alcoholic liquors for consumption on the premises only in hotels. Class F licenses shall be subject to the following conditions and limitations: 1. Alcoholic liquor shall only be consumed: a. In rooms, which contain sleeping accommodations but only if delivered to the room by an individual of at least twenty-one years of age, b. In meeting rooms, restaurants, lounge/lobby areas, buffet rooms and a courtyard surrounded by the hotel building,or c. At a service area; 2.The application for a Class F license shall include the applicant's operational plans delineating acceptable administrative controls to ensure that underage drinking does not occur in the rooms which contain sleeping accommodations. 3. No person shall rent a hotel room from the proprietor or agent thereof where such room shall be used for the consumption of alcoholic liquor by persons under the age of twenty-one years; 4.The annual fee for such license shall be two thousand dollars($2,000.00). 1 SecWa 3. This ordinance shall be in full force and effect from and after its passage,approval and publication as of November 1, 2004. This ordinance may be published in pamphlet form. AYES: NAYES: ABSENT: PASSED: 12004. APPROVED: 72004. PUBLISHED: 12004. APPROVED: Village President ATTEST: Village Clerk C:\Dan\¢Itd\BG Adult Use1quor draft 051904.doc 2 Ta wVaiam R.Baling Fay Scott D.Anderson Due August 26,2004 Re liquor license Fees As one of the initiatives of the revenue diversification review,our current schedule of liquor license fees was evaluated for adequacy m relation to other communities.The last modification to the cwmnt fee structure was made m 1994 (0uhawce Number 94-7).Over the last ten years,the only chimes to Section 5.20.070 were to add two new license classes(H&I).Based upon data coilecred f am the Property Management database and surveil dam compiled by1ane Olson,listed are some observations and recoerrmendations fin change. There are forty-eight liquor licenses issued for the curtent year.Here is a breakdown of the different classes; A 21 43.75% $1,900.00 39,900.00 B 9 18.75% $1,600.00 14,400.00 C 7 14.58% $1,600.00 11,200.00 D 3 6.25% $1,400.00 4,200.00 E 3 6.25% $1,200.00 3,600.00 F 2 4.17% $1,500.00 3,000.00 G 1 2.08% $100.00 100.00 H 1 2.08% $250.00 250.00 I 1 2.08% $1,200.00 1,200.00 PROPOSED INCREASE TO FEE STRUCTURE A 21 43.75% $2,500.00 52,500.00 31.57% B 9 18.75% $2,300.00 20,700.00 43.75% C 7 14.58% $2,500.00 17,500.00 56.25% D 3 6.25% $1,800.00 5,400.00 28.57% E 3 6.25% $1,500.00 4,500.00 25.00% F 2 4.17% $2,000.00 4,000.00 33.33% G 1 Z080/0 $100.00 100.00 0.000/0 H 1 Z080/0 $250.00 250.00 0.00% I 1 Z080/o $1,200.00 1,200.00 0.000/0 Utilising the survey compdation attached to this memorandum,the best dam exists for Class A and Class C licenses.I used the averaW of the seven communities,less Evanston as an outlier and used the mid-point of Adingeon Heights fees,to obtain a mean of$2,246.66.The proposed increase was rounded upward to$2,5M. The some methodology(egg Evanston)was used for Class C licenses.The mean was$2,27AA.60.The proposed increase was again rounded to$2,500.As little data was available for Class B licensing the fee was increased,to maintain consistency with the current plan,to$2,300. 1 License Classes D,E,and F were increased by 28.57%,259/6,and 33.33%respectively with no proposed changes to GA and I. The effict of the changes,if accepted,would net the Village and additional$28,300 in revenue equating to a 36.351/o increase m fees.Although an approximate 37%increase m fees is significant is does appear to be justified in light of some of the other community's rates combmed with a n existing tan year rate fieem It is staffs zecomauendation to adopt by ordinance the recommended changes to the liquor license fees. c.VAMiam R Brimsn 0 Page 2 VILLAGE OF BUFFALO GROVE LIQUOR LICENSE CLASSIFICATIONS CLASS DES CRIP ION ANNUAL FEE A Retail sale of alcoholic liquors $1900 $2200—Northbrook $2430—Palatine $4000-$2000—Arlington Heights(depends i hours&size) USED 3,ocO- $2400—Hoffman Estates $4300-$8000 Evanston(depending on hours, $1500—Wheeling $1950—Libertyville B Retail sale of alcoholic liquors Service $1600 $1500—Libertyville Area,for consumption on premises only. C Retail sale of alcoholic liquors on $1600 $2 —Northbrook premises,to be sold only in original $2445 45—Palatine packages for consumption off premises $2800—Arlington Heights only. $2400—Hoffman Estates $41000-$75000—Evanston $1500—Wheeling $2000—Libertyville D Retail sale of beer and wine on specified $1400 premises,to be sold only in the original (May be combined packages for consumption off premises with Class A or B only. for$300 additional) $1200 $1100—Northbrook E Retail sale of beer and wine on specified $2445—Palatine premises by means of a service area,for $2100—Arlington Heights consumption on the premises only. F Sale of alcoholic liquors for consumption $1500 $5000—Wheeling on the premises only in hotels. (Subject =r to special conditions) G Retail sale of alcoholic liquors for Governmental$100 consumption on the premises owned or Non-profit$15 per leased by non-profit or governmental event organizations and occupied by the licensee. (Subject to special conditions) } H Retail sale of alcoholic liquors in original $250 packages only in connection with and as a part of a gift delivery service(Subject H to special conditions) I Sale of alcoholic liquors when served and $1000—Northbrook consumed off the premises as an $1200 $500-Libertyville incidental part of a catering food service that serves prepared meals... and having a caterer retail license issued by the Illinois Liquor Control Commission and a Village of Buffalo Grove .... Board Agenda Item Submittal xII-C Requested By: Edward Schar Entered By: Ghida Neukirch Agenda Item Title: Ordinance No.2004- An Ordinance Amending Title 15 of the Village of Buffalo Grove Municipal Code Pertaining to Permit Fees. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 08/25/2004 08/30/2004 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. This is a follow-up to the presentation that was provided to the Village Board on July 26, 2004 and the Finance Committee on August 24, 2004. Approval of the attached Ordinance is recommended. The permit fees for the Building Department have not been increased in the last 7 years. This year, the Department underwent a study of 40 municipalities, paying careful attention to our comparable neighboring communities, as well as reviewed the permit fees in relation to the administration of plan reviews and field inspections. Attached are comparisons of various permit fees of five neighboring communities, as well as the proposed Ordinance including strike-outs and proposed revisions. Feedback from the Finance Committee was incorporated into the proposed Ordinance. Examples of a few changes to the Ordinance include the following: 1) New fee for obtaining a Certificates of Occupancy. Four of the five neighboring communities charge for such a fee currently. We are proposing a $50 fee for residential units and $100 fee for commercial/industrial and office units. Due to the multitude of issues that are involved in a new business venture, the Building Department involves Fire, Engineering, Public Works, Police, and other departments in the final inspection of a new business, thus requiring greater Village attention and staff time. In addition, a great deal of staff time is spent on businesses for final inspection whereby a Building Permit was never required due to minor, cosmetic changes being proposed for the new business. The proposed fee for Certificates of Occupancy will provide minimal funding back to the Village compared the amount of staff time dedicated to attending to final inspections for Certificates of Occupancies. 2) For decks, sheds and gazebos, traditionally we have charged applicants a fee based on the valuation of the project. This is unfair, for example, because a resident paying a contractor for a new deck is likely going to pay a lot more than a resident who is a carpenter and plans to build the deck on their own. The new permit structure is based on $50 plus $.10 per sq. ft. of the project. The fees are comparable in the end. For example, a deck valued at $3,000 would cost an applicant $70 under the current regulations; under the new system it would cost $77.20. A shed valued at $800 would cost$50 today; under the proposed system it would cost $60. Approval is recommended. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files r Comparisions.pdf r Chapter 15.04.020 Clean copy.pdf Chapter 15.04.020 H &S.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: d 0 0 o O O � � o d 0 O O O r .a t9 ao o co m m N O a O L.a V)- y O O O Ow � <C C O O O C ' O M O O m cQ co (All Ffl 64 C C C p U CC) Lor y O O M Il- O L r Q d � O O 11) CO > Q M r CV) .0 N 6 7 - EA ER 64 Lo O a) O -0C O O O M M N > O O O r ` N y y to to O L � N 'D O �N .> L co r N � y �. U C 0 N C 3 O O LLD O. aO =O O CO N cn y 0 U 0 L W. IDM N 0 U co Q C N rn N O u� ti 63 y N O L N � �0. FR EA CD ~ U _ O C O O O N 3 � R cocc L6 O �p C O N N L fA eq EH ER ea 2 O E �o C) c NO to io c c v O a_ Q N -O O Q O N D C M co co L N O O t I `- M Q to U fa > v (0 O C L s U N Z � o 3 iv a (D a� o r o 0 0 L o o o o c c mco O Lo r� v - cn aD c = ~ NCD » c 3 c L Q Q 6R E9 tf! c t0 �, O C m O � E ` N W (a C CU m � t4 N U O V U L C " V N 0)UOU N� jd O A o a) O N to - � `0 O ( a) 0 ya NCO O G 0 3 O 0 E> 0 NO N = — N V ^ O R{ N 7 Y M U a c E o 3 a; m >, 00 > ,� O rn o m O to C '� x O O p m do � Y I- fl. N COO CD d O = O Z Q • O L aU F� mr a3 Ctoo CcNO � U 0� 2U + « * U f- PERMIT FEES COMPARISON OLD VS. PROPOSED TOWNHOME Old Fees Proposed Fee Change Valuation $204,000 Two Car Garage Basement Building Fee $ 1,697.00 $ 1,891.00 11.43% Plumbing Fee $ 261.00 $ 352.00 34.87% 16 fixtures,4 cleanouts, 2 floor drain, 2 sump pumps &water heater Electrical Fee $ 200.00 $ 240.00 20.00% 18-15 amps cicuits 8-20 amp circuits 2-30 amp circuits 200 amp service Mechanical Fee $ 55.00 $ 75.00 36.36% 1 zone Heating &AC Plan Review Fee $ 175.00 $ 230.00 31.43% Total $ 2,388.00 $ 2,788.00 16.75% PERMIT FEES COMPARISON OLD VS. PROPOSED INDUSTRIAL BUILDING Old Fees Proposed Fee Change 95,200 sq. ft. Valuation $ 5,983,320 Building Fee $ 47,937.00 $ 53,911.00 12.46% Plumbing Fee $ 1,123.00 $ 1,537.00 36.87% 62 fixtures,42 cleanouts, 18 floor drain, 3 water heater, 1 triple basin Electrical Fee $ 5,024.00 $ 5,750.50 14.46% 6-15 amp circuits 594-20 amp circuits 63-30 amp circuits 69-50 amp circuits 52 motors under .75 HP 10 motors over .75 HP 1200 amp service 3 100-200 amp feeders 36 100 amp feeders 3 60 amp feeders 24 40 amp feeders Mechanical Fee $ 2,640.00 $ 3,600.00 36.36% heating &ac Plan Review Fee $ 1,000.00 $ 1,213.75 21.38% Total $ 57,724.00 $ 66,012.25 14.36% PERMIT FEES COMPARISON OLD VS. PROPOSED COMMERCIAL REMODEL Old Fees Proposed Fee Change (RESTAURANT) Valuation $110,000 2,292 sq. ft. Building Fee $ 945.00 $ 1,045.00 10.58% Plumbing Fee $ 197.00 $ 270.00 37.06% 6 fixtures, 6 cleanouts, 8 floor drain, grease trap &water heater Electrical Fee $ 261.00 $ 309.50 18.58% 35-20 amp circuits 3-30 amp circuits 2-50 amp circuits Mechanical Fee $ 25.00 $ 35.00 40.00% new AC Plan Review Fee $ 250.00 $ 315.00 26.00% Total $ 1,678.00 $ 1,974.50 17.67% PERMIT FEES COMPARISON OLD VS. PROPOSED CONDOMINIUM BUILDING Old Fees Proposed Fee Change (52 UNIT BUILDING) Valuation $10,000,000 114,494 sq. ft. Building Fee $ 80,065.00 $ 90,055.00 12.48% Plumbing Fee $ 5,254.00 $ 7,248.00 37.95% 588 fixtures, 40 cleanouts, 15 floor drain, 2 water heater, 1 sump pump, 1 triple basin Electrical Fee $ 8,006.00 $ 9,423.50 17.71% 376-15 amp circuits 461-20 amp circuits 256-30 amp circuits 104-40 amp circuits 12-50 amp circuits 6-60 amp circuits 86 motors under .75 HP 28 motors over .75 HP 2500 amp service 58 100-200 amp feeders 3 400 amp feeders 200 amp service for fire pump Mechanical Fee $ 2,860.00 $ 3,900.00 36.36% heating & ac Plan Review Fee $ 844.00 $ 1,103.50 30.75% Fire suppression Fee $ 335.00 $ 335.00 0.00% 800 sprinkler heads 2 standpipes Total $ 97,364.00 $ 112,065.00 15.10% PERMIT FEES COMPARISON OLD VS. PROPOSED SINGLE FAMILY HOME Old Fees Proposed Fee Change Valuation $300,000 Three Car Garage Basement Building Fee $ 2,465.00 $ 2,775.00 12.58% Plumbing Fee $ 285.00 $ 385.00 35.09% 18 fixtures, 6 cleanouts, 1 floor drain, 2 sump pumps &water heater Electrical Fee $ 213.00 $ 256.00 20.19% 16-15 amps cicuits 10-20 amp circuits 2-40 amp circuits 200 amp service Mechanical Fee $ 55.00 $ 75.00 36.36% 1 zone Heating &AC Plan Review Fee $ 175.00 $ 230.00 31.43% Total $ 3,193.00 $ 3,721.00 16.54% Decks/Sheds/Gazebos (no electric) Permit Fee Comparison Old Fees Proposed Fess $50 + $.10 per sq. ft. (Valuation + plan review fee) Decks #1 Valuation $3,000—fee $70 sq.ft. 272 $ 77:20 #2 Valuation $2,000—fee $60 sq. ft. 216 71.60 #3 Valuation $2,800—fee $70 sq. ft. 112 61.20 #4 Valuation $3,500—fee $80 sq. ft. 842• 131.2& #5 Valuation $1,500—fee $60 sq. ft. 240 74.00 Sheds #1 Valuation$800—fee $50 sq. ft. 100 60.00 #2 Valuation $1,500—fee $60 sq, ft. 120 62.00 ORDINANCE NO. 2004- AN ORDINANCE AMENDING TITLE 15 OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE PERTAINING TO PERMIT FEES WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the provisions of the Constitution of the State of Illinois of 1970; and WHEREAS,permit fees have not been increased since 1997 and to offset the costs, including but not limited to,plan reviews and field inspections, the Village has determined an increase in permit fees is necessary. NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE PRESIDENT AND BOARD OF TRUTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: SECTION 1: Subsection 112.3.1 of section 15.040.020 of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows: Chapter 15.04 BUILDING CODES 15.04.020 AMENDMENTS Section 112.3.1 Fee schedule. (Amend to read as follows) A fee for each plan examination, building permit and inspection shall be paid prior to the issuance of permit(s) in accordance with the following schedule: 1. A. Building Permit Fees: For construction valuation of$1,000 or less, the fee will be $35.00. For construction valuation over $1,000, the fee will be $35.00 for the first$1,000, plus $10.00 for each additional $1,000 or fraction thereof through $20,000. For construction valuation over $20,000, the fee will be $235.00 for the first $20,000,plus $10.00 for each additional $1,000 or fraction thereof. Decks/Sheds/Gazebos - $50.00 base fee plus $.10 per sq. ft. (not including any electrical fees). B. Building Plan Review Fees: Building volume (ft.') 1 Plan Review Fee Through 1,000 $35.00 1,001 through 5,000 55.00 5,001 through 10,000 70.00 10,001 through 25,000 95.00 25,001 through 50,000 125.00 50,001 through 100,000 155.00 100,001 through 150,000 185.00 150,001 through 200,000 215.00 Over 200,000 $215.00 plus $3.00 per 10,000 cubic feet in excess of 200,000 cubic feet or any part thereof Alterations and remodeling where it is impractical to compute plan review fees on a cubic foot basis, the fee shall be .25% (.0025) of the valuation of the work to be performed. The minimum plan review fee shall be $35.00. 2. Plumbing Bond—Required: Any person engaging in the business of plumbing installations in the Village shall execute and file with the building official a surety bond payable to the Village, in the sum of ten thousand dollars ($10,000). This bond must remain in full force and effect while any plumbing work is being performed in the Village. Plumbing Contractor Requirements: Any person engaging in the business of plumbing installations in the Village shall provide a copy of their current plumbing license and a copy of their current State of Illinois Contractor Registration. Sewer Contractor Bond—Required: In cases where the sewer repair is not being done by a plumbing contractor the contractor is required to provide a ten thousand dollar($10,000) surety bond made payable to the Village of Buffalo Grove. 3. Plumbing Permit Fees: Water Heater $35.00 Each sump pump pit 15.00 Each sewer service 15.00 Each water service 15.00 Each water meter 15.00 Each clean out 10.00 Each plumbing fixture or opening not listed 10.00 In-ground swimming pool 40.00 2 Lawn sprinkler system 3.00/head 55.00 minimum Sewer repair 45.00 Minimum plumbing fee 35.00 Plan review fee $35.00 or 25% of building plan review fee— whichever is greater 4. Electrical Contractor Registration—Required: (a) Registered Electricians and/or Electrical Contractors: (Amend to read as follows) It shall be unlawful for any person to engage in the business of electrical contractor, without being registered as an electrician or an electrical contractor. If such person is registered for the current year in another city or village within the State of Illinois, in conformity with the state statutes, such electrician or electrical contractor shall be required to show proof of such registration. The term "registered electrician" as used in this section shall be understood to mean any person installing or altering electrical equipment for the utilization of electricity supplied for light, heat or power, not including radio apparatus or equipment for wireless reception of sounds and signals, conductors and other equipment installed under the jurisdiction of the Illinois Commerce Commission, for use in their operation as public utilities; but the term "registered electrician" does not include employees of an electrical contractor who perform or supervise work. The Corporate Authorities, by virtue of the Illinois Compiled Statutes, requires candidates for electrical registration to successfully complete a written examination administered by the Village Electrical Commission. (b) Home Owners: The requirement for a registered electrician may be waived with special permission from the Director of Building and Zoning or Electrical Inspector. (c) Where a registered electrician or electrical contractor is found doing electrical work without a permit on two (2) separate occasions within any twelve (12) month period, a hearing shall be held by the Electrical Commission, in the presence of the Electrical Inspector, at which time the permit privileges of said electrician or electrical contractor may be suspended for a period of time not to exceed one (1)year. (d) In cases of emergency, the Electrical Inspector has the authority to disconnect current to any electrical equipment found to be unsafe. 5. Electrical Permit Fees: (a) The fees for fifteen-ampere and twenty-ampere two-wire and three-wire circuits, including fixtures, sockets or receptacles, are as follows: Circuits 15 AMP 20 AMP 3 1 $10.00 $15.00 2 15.00 20.00 3 20.00 30.00 4 30.00 40.00 5 35.00 45.00 6 40.00 55.00 7 45.00 60.00 8 50.00 70.00 9 55.00 75.00 10 60.00 85.00 11 65.00 90.00 12 70.00 95.00 13 75.00 105.00 14 80.00 110.00 15 85.00 115.00 16 90.00 125.00 17 95.00 130.00 18 100.00 135.00 19 105.00 145.00 20 110.00 150.00 21 115.00 155.00 22 120.00 160.00 23 125.00 165.00 24 130.00 170.00 25 135.00 175.00 Each $4.00 $5.00 additional additional additional circuit over 25 over 25 circuits circuits (b) For thirty (30) amp circuit- double the amount of 15 amp circuit For forty (40) amp circuit- double the amount of 20 amp circuit For fifty (50) amp circuit- triple the amount of 15 amp circuit For sixty (60) amp circuit- triple the amount of 20 amp circuit (c) For services, including service revisions, the fee shall be: 100 amp $35.00 101 through 200 amp 45.00 201 through 400 amp 65.00 4 401 through 800 amp 100.00 801 through 1199 amp 130.00 1200 through 4000 180.00 4001 through 800 amp 240.00 (d) For feeder circuits, the fees shall be: 60 through 100 amp $20.00 101 through 200 amp 35.00 201 through 400 amp 50.00 401 through 600 amp 70.00 601 through 1000 amp 95.00 1001 through 2000 amp 115.00 (e) Motors: The fee for a motor 3/4 horsepower or over shall be $15.00 for the first and $10.00 for each additional,plus the circuit fee. Except for residential units, the fee for a motor less than 3/4 horsepower shall be $5.00 each,plus the circuit fee. (f) Additional systems fees are as follows: System Fee Audio communications $35.00 Burglar alarm 35.00 Electronic computer/data processing 35.00 Fire alarm system 60.00 Intercom &public address system 35.00 per system Relocatable wired partitions 35.00 Temporary wiring 35.00 (g) In all installations, except signs, the minimum fee shall be $35.00. (h) Electrical permit fees for sign installations shall be based on circuit count in subsection (a) above. (i) Minimum plan review fee shall be $35.00 or twenty-five percent(25%) of the building plan review fee -whichever is greater. 6. Mechanical Contractor License --Required: Any person engaging in the business of heating, air conditioning or refrigeration contracting shall be licensed by the Village. Upon the filing of such application for license with the building official and the receipt of a surety bond payable to the Village in the sum of ten thousand dollars ($10,000), which must remain in full force and effect while any heating, air conditioning and refrigeration work is being performed, and the 5 payment of the license fee of fifty dollars ($50), the building official shall issue a license for the calendar year in which it is issued. 7. Mechanical Permit Fees: Heating: Residential -New or replacement unit $40.00 All other uses (new installations) per 2,000 sq. ft. or fraction thereof 40.00 Air Conditioning: (Window units not included) Residential -New or replacement unit $35.00 All other uses (new installations)per 2,000 sq. ft. or fraction thereof 35.00 Minimum mechanical fee 35.00 Plan review fee $35.00 or 25% of building plan review fee -whichever is greater 8. Elevator Permit Fees: New installation: $125.00 Each elevator, dumbwaiter, Moving walk, escalator, conveyor or manlift(includes initial inspection) Semi-Annual Inspections/ 75.00 per inspection Certificate of Compliance Each elevator, dumbwaiter, Moving walk, escalator, conveyor or manlift Repairs and reinspections 75.00 per inspection Plan review fee: Each elevator, conveyor, dumbwaiter, moving walk, 6 escalator or manlift for buildings of four (4) stories or less 175.00 Additional fee per floor for every story above four(4) stories 10.00 9. Fire Protection System Fees: Automatic sprinkler system: Each system, 1 -- 100 sprinklers $100.00 Every 100 additional heads or fraction thereof 25.00 Automatic sprinkler system (dry system): Each system, 1 -- 100 sprinklers $125.00 Every 100 additional heads or fraction thereof 25.00 Automatic sprinkler system (pre action): Each system, 1 -- 100 sprinklers $125.00 Every 100 additional heads or fraction thereof 25.00 Partial system on the domestic water system 50.00 Standpipes: Each standpipe system 30.00 Fire pumps: Each pump, regardless of size 50.00 Fire alarm system: Manual or automatic system 60.00 Hood suppression systems: Each system regardless of size 30.00 Clean agent extinguishing systems: Each system regardless of size 50.00 Alternate fire extinguishing systems: Each system regardless of size 50.00 Means of egress access control systems: Each system regardless of size 50.00 7 Plan review fee for all systems: 50.00 10. Swimming Pool Fees: Above-ground pools - Initial installation, enlargement, or alteration $35.00 In-ground pools shall comply with building fee schedule. The installation permit fee shall be in addition to any electrical or plumbing fees that may be required. 11. Health Department Plan Review Fees: Plan review fees for the Health Department shall be $35.00 or 25% of building plan review fee --whichever is greater. 12. Reinspection Fees: The aforementioned permit fees include one (1)reinspection. Any inspection or reinspection not covered by the fees designated in this section shall be charged at $50.00 per inspection per hour or any part of an hour. 13. Work Prior to Permit: Where work has been started prior to the issuance of a permit, the normal permit fee shall be doubled with a minimum of$35.00 and a maximum of$1,000.00. 14. Certificate of Occupancy The fee for Certificate of Occupancy, including Business License inspections, shall be as follows: Residential (per unit) $50.00 Non-Residential (per unit) 100.00 SECTION 2: Any person violating the provisions of this Ordinance shall be punished according to the provisions of Chapter 1.08 General Penalty. SECTION 3: This Ordinance shall be in full force and effect from and after its passage, approval and publication. This Ordinance may be published in pamphlet form. 8 AYES: NAYES: ABSENT: PASSED: , 2004 APPROVED: , 2004 PUBLISHED: , 2004 APPROVED: Village President ATTEST: Village Clerk 9 Highlight= Additions Strikeouts = Deletions ORDINANCE NO. 2004- AN ORDINANCE AMENDING TITLE 15 OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE PERTAINING TO PERMIT FEES WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the provisions of the Constitution of the State of Illinois of 1970; and WHEREAS,permit fees have not been increased since 1997 and to offset the costs, including but not limited to,plan reviews and field inspections, the Village has determined an increase in permit fees is necessary. NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE PRESIDENT AND BOARD OF TRUTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: SECTION 1: Subsection 112.3.1 of section 15.040.020 of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows: Chapter 15.04 BUILDING CODES 15.04.020 AMENDMENTS Section 112.3.1 Fee schedule. (Amend to read as follows) A fee for each plan examination, building permit and inspection shall be paid prior to the issuance of permit(s) in accordance with the following schedule: 1. A. Building Permit Fees: For construction valuation of$1,000 or less, the fee will be $25.00$35.00. For construction valuation over $1,000, the fee will be $25.00$35.00 for the first $1,000,plus $10.00 for each additional $1,000 or fraction thereof through $20,000. For construction valuation over $20,000, the fee will be$225.00$235.00 for the first$20,000,plus$g-4)0$10.00 for each additional $1,000 or fraction thereof. Decks/Sheds/Gazebos - $50.00 base fee plus $.10 per sq. ft. (not including any electrical fees). 1 B. Building Plan Review Fees: Building volume (ft.') Plan Review Fee Through 1,000 $25.00$35.00 1,001 through 5,000 $40.00 55.00 5,001 through 10,000 $55.00 70.00 10,001 through 25,000 $75.00 95.00 25,001 through 50,000 $100.00 125.00 50,001 through 100,000 $-125.00 155.00 100,001 through 150,000 $150.00 185.00 150,001 through 200,000 $175.00 215.00 Over 200,000 $175.00$215.00 plus$2-003.00 per 10,000 cubic feet in excess of 200,000 cubic feet or any part thereof Alterations and remodeling where it is impractical to compute plan review fees on a cubic foot basis, the fee shall be .25% (.0025) of the valuation of the work to be performed. The minimum plan review fee shall be twenty f4ve dollars ($25 04)$35.00. 2. Plumbing Bond—Required: Any person engaging in the business of plumbing installations in the Village shall execute and file with the building official a surety bond payable to the Village, in the sum of ten thousand dollars ($10,000). This bond must remain in full force and effect while any plumbing work is being performed in the Village. Plumbing Contractor Requirements: Any person engaging in the business of plumbing installations in the Village shall provide a copy of their current plumbing license and a copy of their current State of Illinois Contractor Registration. Sewer Contractor Bond—Required: In cases where the sewer repair is not being done by a plumbing contractor the contractor is required to provide a ten thousand dollar($10,000) surety bond made payable to the Village of Buffalo Grove. 3. Plumbing Permit Fees: Water Heater $25.00$35.00 Each sump pump pit 12-00 15.00 Each sewer service 12-00 15.00 Each water service 12-00 15.00 Each water meter 12-00 15.00 2 Each clean out 8--00 10.00 Each plumbing fixture or opening not listed 840 10.00 Water-semen 27.50 In-ground swimming pool 33.00 40.00 Lawn sprinkler system 3.00/head 55.00 minimum Sewer repair 35.00 45.00 Minimum plumbing fee 25.00 35.00 Plan review fee $25.00$35.00 or 25% of building plan review fee— whichever is greater 4. Electrical Contractor Registration—Required: (a) Registered Electricians and/or Electrical Contractors: (Amend to read as follows) It shall be unlawful for any person to engage in the business of electrical contractor, without being registered as an electrician or an electrical contractor. If such person is registered for the current year in another city or village within the State of Illinois, in conformity with the state statutes, such electrician or electrical contractor shall be required to show proof of such registration. The term "registered electrician" as used in this section shall be understood to mean any person installing or altering electrical equipment for the utilization of electricity supplied for light, heat or power, not including radio apparatus or equipment for wireless reception of sounds and signals, conductors and other equipment installed under the jurisdiction of the Illinois Commerce Commission, for use in their operation as public utilities; but the term "registered electrician" does not include employees of an electrical contractor who perform or supervise work. The Corporate Authorities, by virtue of the Illinois Compiled Statutes, requires candidates for electrical registration to successfully complete a written examination administered by the Village Electrical Commission. (b) Home Owners: The requirement for a registered electrician may be waived with special permission from the Director of Building and Zoning or Electrical Inspector. (c) Where a registered electrician or electrical contractor is found doing electrical work without a permit on two (2) separate occasions within any twelve (12) month period, a hearing shall be held by the Electrical Commission, in the presence of the Electrical Inspector, at which time the permit privileges of said electrician or electrical contractor may be suspended for a period of time not to exceed one (1)year. (d) In cases of emergency, the Electrical Inspector has the authority to disconnect current to any electrical equipment found to be unsafe. 3 5. Electrical Permit Fees: (a) The fees for fifteen-ampere and twenty-ampere two-wire and three-wire circuits, including fixtures, sockets or receptacles, are as follows: Circuits 15 AMP 20 AMP 1 $8.00$10.00 $10.00$15.00 2 13.00 15.00 17.00 20.00 3 18.00 20.00 23.00 30.00 4 23.00 30.00 30.00 40.00 5 28.00 35.00 36.00 45.00 6 32.00 40.00 43.00 55.00 7 37-00 45.00 50.00 60.00 8 42.00 50.00 56.00 70.00 9 47.00 55.00 6�3.00 75.00 10 52.00 60.00 69.00 85.00 11 56.00 65.00 75.00 90.00 12 60.00 70.00 80.00 95.00 13 64.00 75.00 86 00105.00 14 68.00 80.00 9-00110.00 15 72.00 85.00 97.00115.00 16 75.00 90.00 102.00125.00 17 79.00 95.00 108.00130.00 18 83.00100.00 113.00135.00 19 87-00105.00 119.00145.00 20 9i-00110.00 124.00150.00 21 94.00115.00 129.00155.00 22 97.00120.00 133.00160.00 23 101.00125.00 138 00165.00 24 104.00130.00 142-00170.00 25 107.00135.00 146.00175.00 Each $3.00$4.00 $4:-00$5.00 additional additional additional circuit over 25 over 25 circuits circuits (b) For thirty (30) amp circuit- double the amount of 15 amp circuit For forty (40) amp circuit- double the amount of 20 amp circuit For fifty (50) amp circuit- triple the amount of 15 amp circuit For sixty (60) amp circuit- triple the amount of 20 amp circuit 4 (c) For services, including service revisions, the fee shall be: 100 amp $30.00$35.00 101 through 200 amp 35.00 45.00 201 through 400 amp 50.00 65.00 401 through 800 amp 80.00100.00 801 through 1199 amp 105.00130.00 1200 through 4000 i5o.00180.00 4001 through 800 amp 200.00240.00 (d) For feeder circuits, the fees shall be: 60 through 100 amp $15.00$20.00 101 through 200 amp 25.00 35.00 201 through 400 amp 40.00 50.00 401 through 600 amp 55.00 70.00 601 through 1000 amp :5.00 95.00 1001 through 2000 amp 95.00115.00 (e) Motors: The fee for a motor 3/4 horsepower or over shall be fob ($19-00)$15.00 for the first and f4ve dollars ($5.00)$10.00 for each additional, plus the circuit fee. Except for residential units, the fee for a motor less than 3/4 horsepower shall be $5.00 each,plus the circuit fee. (f) Additional systems fees are as follows: System Fee Audio communications $25.00$35.00 Burglar alarm 25.00 35.00 Electronic computer/data processing 25.00 35.00 €mer-ge*ey ligl3ti*g system 25.00 Fire alarm system 50.00 60.00 Intercom &public address system 25.00 35.00 per system Master-a*te**a system 25.00 per- system Relocatable wired partitions 25.00 35.00 Temporary wiring 25.00 35.00 Vistial e OmfRtifli eati oils 25.00 (g) In all installations, except signs, the minimum fee shall be t-wefft-y five dollars ($25.00)$35.00. 5 (h) Electrical permit fees for sign installations shall be based on circuit count in subsection (a) above. (i) Minimum plan review fee shall be $25.00$35.00 or twenty-five percent(25%) of the building plan review fee -whichever is greater. 6. Mechanical Contractor License --Required: Any person engaging in the business of heating, air conditioning or refrigeration contracting shall be licensed by the Village. Upon the filing of such application for license with the building official and the receipt of a surety bond payable to the Village in the sum of ten thousand dollars ($10,000), which must remain in full force and effect while any heating, air conditioning and refrigeration work is being performed, and the payment of the license fee of fifty dollars ($50), the building official shall issue a license for the calendar year in which it is issued. 7. Mechanical Permit Fees: Heating: Residential -New or replacement unit $30.00$40.00 All other uses (new installations) per 2,000 sq. ft. or fraction thereof 330.-00 40.00 Air Conditioning: (Window units not included) Residential -New or replacement unit $25.00$35.00 All other uses (new installations)per 2,000 sq. ft. or fraction thereof 25.00 35.00 Replaeein2 F 50.00 Minimum mechanical fee 35.00 35.00 Plan review fee $25.00$35.00 or 25% of building plan review fee -whichever is greater 8. Elevator Permit Fees: 6 Se a-mmal inspeetiew eenyeye,- . manlift $65.00 e iirspcctteirsziyt4e Village 65.0v New installation: $125.00 Each elevator, dumbwaiter, Moving walk, escalator, conveyor or manlift(includes initial inspection) Semi-Annual Inspections/ 75.00 per inspection Certificate of Compliance Each elevator, dumbwaiter, Moving walk, escalator, conveyor or manlift Repairs and reinspections 75.00 per inspection Plan review fee: Each elevator, conveyor, dumbwaiter, moving walk, escalator or manlift for buildings of four (4) stories or less 175.00 Additional fee per floor for every story above four(4) stories 10.00 9. Fire Protection System Fees: Automatic sprinkler system: Each system, 1 -- 100 sprinklers $100.00 Every 100 additional heads or fraction thereof 25.00 Automatic sprinkler system (dry system): Each system, 1 -- 100 sprinklers $125.00 Every 100 additional heads or fraction thereof 25.00 7 Automatic sprinkler system (pre action): Each system, 1 -- 100 sprinklers $125.00 Every 100 additional heads or fraction thereof 25.00 Partial system on the domestic water system 30.0050.00 Standpipes: Each standpipe system 30.00 Fire pumps: Each pump, regardless of size 50.00 Fire alarm system: Manual or automatic system 60.00 Hood suppression systems: Each system regardless of size 30.00 Clean agent extinguishing systems: Each system regardless of size 50.00 Alternate fire extinguishing systems: Each system regardless of size 50.00 Means of egress access control systems: Each system regardless of size 50.00 Additions or-alter-ations to Eaeh altertier ern nos Eve inn additional he ,as e aetie*�h2f0ef 25.00 ineltidedor- or-iginal :eased i* size- Raeh system 30.00, pitli or-fFaetien t er-eef $7.00 8 Plan review fee for all systems: 50.00 10. Swimming Pool Fees: Above-ground pools - Initial installation, enlargement, or alteration $25.00$35.00 In-ground pools shall comply with building fee schedule. Drlaft f&vie'wiee 25.00 The installation permit fee shall be in addition to any electrical or plumbing fees that may be required. 11. Health Department Plan Review Fees: Plan review fees for the Health Department shall be $25-00$35.00 or 25% of building plan review fee --whichever is greater. 12. Reinspection Fees: The aforementioned permit fees include one (1)reinspection. Any inspection or reinspection not covered by the fees designated in this section shall be charged at f4 fty dollars ($50 00)$50.00 per inspection per hour or any part of an hour. 13. Work Prior to Permit: Where work has been started prior to the issuance of a permit, the normal permit fee shall be doubled with a minimum of $35.00 and a maximum of f4ve htindr-ed dollars ($5"$1,000.00. 14. Certificate of Occupancy The fee for Certificate of Occupancy, including Business License inspections, shall be as follows: Residential (per unit) $50.00 Non-Residential (per unit) 100.00 SECTION 2: Any person violating the provisions of this Ordinance shall be punished according to the provisions of Chapter 1.08 General Penalty. 9 SECTION 3: This Ordinance shall be in full force and effect from and after its passage, approval and publication. This Ordinance may be published in pamphlet form. AYES: NAYES: ABSENT: PASSED: , 2004 APPROVED: , 2004 PUBLISHED: , 2004 APPROVED: Village President ATTEST: Village Clerk 10 Board Agenda Item Submittal xII-D Requested By: Steve S Balinski Entered By: Ghida Neukirch Agenda Item Title: Ordinance No.2004- ,An Ordinance Amending Chapter 6.08 of the Village of Buffalo Grove Municipal Code pertaining to Impoundment. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 08/25/2004 08/30/2004 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The Village of Buffalo Grove currently has the authority to impound any dangerous animal, potentially dangerous animal, dog or cat running at large, or any animal maintained in violation of Chapter 6.08 Impoundment of the Municipal Code. The Buffalo Grove Police Department administers this program and budgets $4,000 for Animal Control (FY 2005). Animals not found to be potentially dangerous may be redeemed at the Animal Control Center by the owner within five days of impoundment subject to payment of the following fees made payable to the Village: $15 per day or part thereof for each animal; and $100 for animals not wearing a current license tag,plus payment of the license fee if the animal is unlicensed; $50 for dogs running at large; $100 for second and subsequent offenses of a dog running at large. Section 6.08.030,VBG Municipal Code. The Police Department has traditionally charged a slightly higher impound fee to animal owners in an effort to help absorb impound fees that we pay for stray animals. Last year, King's Kennels raised their fees to $15 per day, thereby creating an additional financial burden for the Village. It is recommended that the Board increase the cost per day to impound an animal from $15 to $25. The fees for this program have not been increased since 1997. RESEARCH& COSTS During the period January 1, 2004 through June 15, 2004, the Police Department delivered 20 cats and dogs to King's Kennels. Of the 20, 11 were claimed and the animal owners paid for 22 days of impound for a total cost of$330. Nine (9) animals were not claimed, each of these animals was held at King's Kennels for the 5 holding days for a total cost of$675. After the 5 days, the unclaimed animals were brought to Orphans of the Storm. Orphans of the Storm charges the Village $15.00 per animal for a total cost of$135. In addition to the 20 aforementioned animals, the Police Department also brings any feral cats to Lake County Animal Control. Since these cats are feral, there is no hope that an owner will be located. For 2004 to date,the Police Department has been billed $80 for these expenses. This cost has varied in recent years,up to $100 per month. Following is a summary of the aforementioned: STEP 1 20 Impounded animals $/day #days held Total cost 11 claimed $15 2 $330 9 unclaimed $15 5 $675 STEP 2 Orphans of the Storm $/animal Total cost 9 unclaimed $15 $13 5 Others Total cost 20 Feral cats to Lke Cty 1 $80 TOTAL VILLAGE S890 COST January -June, 2004 If the Village supported an increase of$10 per day, based on the 11 claimed animals in which we billed the owners for a total of 22 days, we would have collected$220 to help absorb some of the $890 that was expended. The Village's costs for coordination of this program, include but are not limited to: 1) Staff time of administering the program; 2) Payment to the agencies for impounding the animals; and 3) Animal equipment. The Village's costs for this program in 2003 were as follows: Kings Kennel: $2,875.00 Orphans of the Storm: $ 630.00 Lake County Animal Control: $ 597.00 $4,102.00 NEIGHBORING COMMUNITIES Buffalo Grove and Deerfield are the only communities that utilize Kings Kennel. Kings charges both villages $15 per day and they do not anticipate any further increases in the near future. Deerfield $15 per day Mount Prospect $10 per day Vernon Hills $20 per day Schaumburg $10 per day Arlington Heights $10 per day,plus an administrative fee of$20. Each year, the Police Department evaluates the services provided by local animal agencies. Based upon location, facility conditions, past history and efficiency of operation, King's remains the most cost effective and most responsible company for this program. RECOMMENDATION It is recommended that the attached Ordinance be approved, increasing the animal impound fee from $15 per day to $25 per day to offset the increased expenses that the Village incurs as part of this program. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Animall mpoundO rd8-25-04A.doc Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: 8-25-04 GSN ORDINANCE NO. 2004- An Ordinance Amending Chapter 6.08 of the Village of Buffalo Grove Municipal Code pertaining to Impoundment WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the provisions of the Constitution of the State of Illinois of 1970; and WHEREAS, permit fees have not been increased since 1997, and the Village has determined an increase in the daily impound fee is necessary to offset the escalated costs to administer this component of the animal impound program. NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE PRESIDENT AND BOARD OF TRUTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Chapter 6.08 IMPOUNDMENT SECTION 1: Subsection C. of Section 6.08.030 of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows: C. Any other animal impounded under the provisions of this Title may be redeemed at the Animal Control Center by the owner within five days of impoundment, upon the payment of the following fees made payable to the Village: 1. Twenty-five dollars per day or part thereof for each animal; and 2. One hundred dollars for animals not wearing a current license tag, plus payment of the license fee if the animal is unlicensed; 3. Fifty dollars for dogs running at large; 4. One hundred dollars for second and subsequent offenses of a dog running at large. SECTION 2: This Ordinance shall be in full force and effect from and after its passage, approval and publication. This Ordinance may be published in pamphlet form. AYES: NAYES: ABSENT: PASSED: 12004 APPROVED: 12004 PUBLISHED: 2004 APPROVED: Village President ATTEST: Village Clerk Board Agenda Item Submittal XII-E Requested By: Schar Entered By: Ghida Neukirch Agenda Item Title: Ordinance No.2004- ,An Ordinance Amending Chapter 5.64 of the Village of Buffalo Grove Municipal Code pertaining to Garage Sales. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 08/25/2004 08/30/2004 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. At the Finance Committee meeting on August 25, 2004, the Village Board directed staff to eliminate the garage sale permit program and associated fees in an effort to save residents time and money that was spent on this requirement. Below is an overview of the description of the program and a proposed Ordinance as recommended. PROGRAM PURPOSE. Currently,the garage sale permit program is administered by the Building & Zoning Department. The fee for a garage sale permit is three dollars. Residents are permitted to conduct a garage sale for three consecutive days between the hours of 9:00 a.m. and sunset of each day. Not more than 3 garage sales may be conducted on the same premises within any calendar year or by the same person(s)within any calendar year(Ord.98-28§1(part), 1998).5.64.030 Limit on length/freq. of sales. REVENUE/EXPENSES. The graph below represents the permit activity for garage sales from 1999 through 2003. Based on 600 garage sale permits in 2003, the Village earned $1,800 from this program. The expenses for the department include but are not limited to printing the permits, administrative review of the application, and documentation of garage sales. Since the permit must be visible, any household who does not have a permit is not charged for the fee, but the garage sale is deducted from the maximum of three per year that they are allowed. In 2003,there were 29 residences found in violation of the garage sale permit requirement,compared to 44 in the previous year. GARAGE SALES 688 664 614 595 2003 2002 2001 2000 1999 YEAR RECOMMENDATION. In an effort to save residents time from having to obtaining a permit as well the cost of the permit, the attached Ordinance eliminates the fee and permit process. The limit on length and frequency of sales would still be enforceable and would be addressed by the department on a complaint basis. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files G arageS aleO rd8-26-04.doc Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: 8-26-04 GSN/WGR ORDINANCE NO. 2004- An Ordinance Amending Chapter 5.64 of the Village of Buffalo Grove Municipal Code pertaining to Garage Sales WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the provisions of the Constitution of the State of Illinois of 1970; and WHEREAS, it is in the best interests of the community to eliminate the fee and permit requirement for garage sales thereby reducing a cost and time burden for residents. NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE PRESIDENT AND BOARD OF TRUTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: SECTION 1: Section 5.64.020 of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows: 5.64.020 No Permit required. No Village permit shall be required for a garage sale. SECTION 3: This Ordinance shall be in full force and effect from and after its passage, approval and publication. This Ordinance may be published in pamphlet form. AYES: NAYES: ABSENT: PASSED: , 2004 APPROVED: 12004 PUBLISHED: 12004 APPROVED: Village President ATTEST: Village Clerk Board Agenda Item Submittal xII-F Requested By: Ghida Neukirch Entered By: Ghida Neukirch Agenda Item Title: Resolution No.2003- A Resolution Objecting to the Rezoning and Comprehensive Plan Amendment for Property at 3306 and 3310 Old Arlington Heights Road,adjacent to the Proposed Timber Court Condominium Development(Phase 1), in the Village of Arlington Heights, Illinois. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 08/25/2004 08/30/2004 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. On May 17, 2004, the Corporate Authorities of the Village of Buffalo Grove unanimously approved Resolution 2004-12, A Resolution Objecting to the Rezoning for the Proposed Timber Court Condominium Development in Arlington Heights. Tandem agreed to revise their plan, at the request of the Arlington Heights staff, to provide for a decrease in dwelling units from 120 to 108, and the number of affordable housing units from 24 to 21 units (12 one bedroom and 9 two bedroom). The price of the units was decreased to $140,000 for 2-bedroom units and $129,250 for 1-bedroom units. The project equates to a density of 23.5 units per acre; the proposed condominium units are 52 feet in height(four stories over parking). On August 16, 2004, the Arlington Heights Village Board approved two ordinances which rezoned the Tandem site to R-6, granted a preliminary PUD, and amended the Comprehensive Plan in order to change the underlying land use designation to Moderate Density Multi-Family. The attached Resolution restates the Village's opposition to the density of the proposed development and continued similar development for Phase Two of the project, as identified on the attached Exhibit. The attached Exhibit also details the density of the neighboring Buffalo Grove condominiums (total of 7 developments) to an average density of 18.8 units per acre. The proposed density of 23.5 continues to be incompatible with the neighborhood. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files T andemR eso8-25-04A.doc Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: RESOLUTION 2004 - A RESOLUTION OBJECTING TO THE REZONING AND COMPREHENSIVE PLAN AMENDMENT FOR PROPERTY AT 3306 AND 3310 OLD ARLINGTON HEIGHTS ROAD, ADJACENT TO THE PROPOSED TIMBER COURT CONDOMINIUM DEVELOPMENT (PHASE 1) IN THE VILLAGE OF ARLINGTON HEIGHTS, ILLINOIS. WHEREAS, Tandem Realty Corporation has petitioned the Village of Arlington Heights for approval of a condominium development, Timber Court, at 3316-3344 Old Arlington Heights Road; and WHEREAS, on May 17, 2004, the Corporate Authorities of the Village of Buffalo Grove unanimously approved Resolution 2004-12, A Resolution Objecting to the Rezoning for the Proposed Timber Court Condominium Development in Arlington Heights; and WHEREAS, on August 16, 2004, the Village Board of Arlington Heights approved two ordinances, which rezoned the Tandem site at 3316-3344 Old Arlington Heights Road to R-6, granted a preliminary Planned Unit Development, and amended the Comprehensive Plan in order to change the underlying land use designation to Moderate Density Multi-Family in order to accommodate the proposed Tandem development. WHEREAS, the revised proposal of 108 units with a density of 23.5 dwelling units per acre continues to be incompatible with adjacent residential developments in the Village of Buffalo Grove; and WHEREAS, Exhibit A identifies the seven condominium developments in the Village of Buffalo Grove in the approximate area of the proposed Tandem development and references the average density of the seven units as 18.8 units per acre; and WHEREAS, the Arlington Heights Village Board will be considering rezoning of the two adjacent parcels at 3306 and 3310 Old Arlington Heights Road, referenced as Phase Two on the attached Exhibit A.; and WHEREAS, the Village of Buffalo Grove continues to oppose a building height of 52 feet and a residential density of 23.5 units per acre; and WHEREAS, primary access for vehicular traffic by Old Arlington Heights Road will result in additional traffic congestion at the intersection of Dundee Road; and WHEREAS, traffic congestion and bottlenecks damage air quality, impede commerce, increase energy consumption, contribute to traffic safety problems for motorists and pedestrians, diminish the natural and human environment, and threaten quality of life; and WHEREAS, the Villages of Buffalo Grove and Arlington Heights should work cooperatively on projects that affect residents in both communities to ensure that the impacts of development are properly mitigated and that developments are compatible with existing neighborhoods. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT & BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, that: 1. That the foregoing Whereas clauses are hereby incorporated herein. 2. The Village of Buffalo Grove strongly opposes the revised Tandem Realty CorporationL& proposal for the Timber Court Condominium development at 3316-3344 Old Arlington Heights Road as well as Phase Two proposed for 3306-3310 Old Arlington Heights Road. 3. Tandem Realty Corporation is directed to modify its plans to comply with applicable zoning standards, to achieve compatibility with adjacent existing residential neighborhoods and to minimize traffic congestion in the area. AYES: NAYS: ABSENT: PASSED: APPROVED: ELLIOTT HARTSTEIN Village President Village Clerk GAVILL_MGR\PFEILWrlington Heights\Resolution_Tandem_8-25-04.doc Board Agenda Item Submittal xII-G Requested By: Balinski Entered By: Ghida Neukirch Agenda Item Title: Resolution 2004: ,A Resolution adopting the National Incident Management System(NIMS). Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 08/16/2004 08/30/2004 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. On February 28, 2004, President Bush signed an Executive Order concerning domestic incident management. One component of the Plan directed the Department of Homeland Security to develop a National Incident Management System (NIMS)that will serve as the nation's policy for how federal, state and local governments interact in the event of a national emergency. The Executive Order states that all state and local governments must pass a resolution by October 1,2004 indicating that they intend to work toward becoming NIMS compliant. The Emergency Preparedness Task Force was informed that the Executive Order authorizes all federal departments and agencies to make adoption of this resolution a requirement,to the extent permitted by law, for providing federal preparedness assistance. The Emergency Preparedness Task Force of the Metropolitan Mayors Caucus met with representatives of the Illinois Terrorism Task Force to draft a model Resolution in this regard. In order for the Village to be eligible for homeland security grants from the federal government, adoption of the attached Resolution is recommended. As part of this program,training will be coordinated that will involve the Village Board, senior staff, and other professionals of the Village. The training will include the following factors: • 4-hours on basic awareness of the Incident Command System including the introduction of the FEMA incident management forms; • 8-hour training on Unified Command covering the components and philosophy of the Unified Command structure and performing a table top exercise; • 3-hour NIMS Awareness training (on-line) IS-700 course through the Emergency Management Institute in conjunction with the US Fire Administration,FEMA and the Department of Homeland Security. For the Village of Buffalo Grove, developing a plan to be NIMS compliant will not result in any additional budget increases that what has been planned for in fiscal year 2005. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Diu � ,ram N 1 M S R eso8-18-04.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: RESOLUTION NO. 2004- A RESOLUTION ADOPTING THE NATIONAL INCIDENT MANAGEMENT SYSTEM WHEREAS, Emergency response to critical incidents, wither natural or manmade, requires integrated professional management, and WHEREAS, Unified command of such incidents is recognized as the management model to maximize the public safety response, and WHEREAS, The National Incident Management System, herein referred to as NIMS, has been identified by the Federal Government as being the requisite emergency management system for all political subdivisions, and WHEREAS, Failure to adopt NIMS as the requisite emergency management system may preclude reimbursement to the political subdivision for costs expended during and after a declared emergency or disaster and for training and preparation for such disasters or emergencies. NOW, THEREFORE BE IT RESOLVED BY THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE that it shall be the public policy of this Village to adopt the NIMS concept of emergency planning and unified command. It shall further be the policy of this Village to train public officials responsible for emergency management. AYES: NAYS: ABSENT: PASSED: APPROVED: Village President ATTEST: Village Clerk Board Agenda Item Submittal xII-x Requested By: William H Brimm Entered By: William H Brimm Agenda Item Title: Ordinance No.2004- An Ordinance Amending Chapter 5.04, Business Licenses,of the Village of Buffalo Grove Municipal Code Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 08/25/2004 08/30/2004 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. One of the scheduled license and fee updates for FY 2004-2005 involves a review of the fee structure currently in place and applicable to the issuance of business licenses. Other than to modify Section 5.04.110 of the chapter to account for increased size of office and industrial uses that have evolved over time in the Village,the rate structure for all classes of business has been in place since 1985 (Ordinance No. 85-57). When this issue was last discussed in 2004, the analytical tools were not available to readily address the impact of changes proposed at that time and the issue was tabled by the Finance Committee. Staff has since modified the Property Management database applicable to business licensing and now has the tools necessary to analyze and recommend a series of changes that would be put in effect prior to the calendar 2005 renewal cycle. In that regard,the following is proposed: • To simplify the process and to breakdown what on the surface would appear to be an overly cumbersome classification system,the current five classifications of business type have been reduced to four. Further,the two classifications for industrial properties have been combined. In addition,the question of"Office"use has been clarified and now included in a restated"Service/Retail&Wholesale Sales/Office"classification. 0 The number of floor area categories has been reduced dramatically,again to simplify the process. For example,the current number of area categories for Service/Retail&Wholesale Sales/Office is 10 and will be reduced to 7;for Food Establishments or Service/Retail w/Food Accessory,a reduction to 4 from 5;For all Industrial/Research uses,from 28 to 10 and for Hotel/Motel,from 3 to 2. • For some classifications,the lower area thresholds have been eliminated based on the realities of the average licensee. As an example,Industrial/Research uses will begin with a floor area threshold up to 100,000 square feet rather than at only 5,000 feet. • While fees will be pro-rated on monthly basis from the maximum annual fee,fees due for the last quarter will not be pro-rated with the same fee due from 1 through 3 months to remain for a licensing period. The current fee structure was reviewed as a starting point for the recommended schedule. For the most part,additional revenue is earned through the consolidation of classification categories as noted above. On point, currently the lowest fee within the most prevalent category,that being Service/Retail&Wholesale Sales/Office is $50/year. The proposed rate is $90 which was reflective of the annual fee for the same classification but for a business with between 15,000 and 20,000 square feet. The Finance Committee had previously questioned the overall impact and relevancy of an increase proposal in 2003. Based on a full review of current licensed businesses, which were audited by both Jane Olson and me to make sure that the business type was appropriate, the proposed fee structure would generate an additional $29,595 in revenue, a 46.27%increase over the current fee structure. While the percent appears dramatic, the dollars are believed reasonable and again reflective of the first true adjustment in nearly 20 years. Further,and as requested by the Committee,if the fees had been adjusted annually from 1985 to reflect the change in the Consumer Price Index, an overall fee structure closer to$110,750 would be suggested which is approximately$17 thousand higher than the collective effect of the changes proposed. To conclude, the attached Ordinance is recommended for adoption which amends the fee schedule in Section 5.04.110 of the Chapter, to be effective as of November 1 ,2004 which is the date the renewal process for calendar 2005 license renewals is initiated. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files ch504.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William R.Balling FROM: William H.Brimm DATE: August 25,2004 SUBJECT: Ordinance Modification to Chapter 5.04 Municipal Code-Business Licenses One of the scheduled license and fee updates for FY 2004-2005 involves a review of the fee structure currently in place and applicable to the issuance of business licenses. Other than to modify Section 5.04.110 of the chapter to account for increased size of office and industrial uses that have evolved over time in the Village, the rate structure for all classes of business has been in place since 1985 (Ordinance No. 85-57). When this issue was last discussed in 2004, the analytical tools were not available to readily address the impact of changes proposed at that time and the issue was tabled by the Finance Committee. Staff has since modified the Property Management database applicable to business licensing and now has the tools necessary to analyze and recommend a series of changes that would be put in effect prior to the calendar 2005 renewal cycle. In that regard,the following is proposed: • To simplify the process and to breakdown what on the surface would appear to be an overly cumbersome classification system, the current five classifications of business type have been reduced to four. Further,the two classifications for industrial properties have been combined. In addition, the question of "Office" use has been clarified and now included in a restated "Service/Retail&Wholesale Sales/Office"classification. • The number of floor area categories has been reduced dramatically, again to simplify the process. For example,the current number of area categories for Service/Retail&Wholesale Sales/Office is 10 and will be reduced to 7; for Food Establishments or Service/Retail w/Food Accessory, a reduction to 4 from 5;For all Industrial/Research uses,from 28 to 10 and for Hotel/Motel,from 3 to 2. • For some classifications,the lower area thresholds have been eliminated based on the realities of the average licensee. As an example, Industrial/Research uses will begin with a floor area threshold up to 100,000 square feet rather than at only 5,000 feet. • While fees will be pro-rated on monthly basis from the maximum annual fee,fees due for the last quarter will not be pro-rated with the same fee due from 1 through 3 months to remain for a licensing period. • The current fee structure was reviewed as a starting point for the recommended schedule. For the most part, additional revenue is earned through the consolidation of classification categories as noted above. On point, currently the lowest fee within the most prevalent category, that being Service/Retail & Wholesale Sales/Office is $50/year. The proposed rate is $90 which was reflective of the annual fee for the same classification but for a business with between 15,000 and 20,000 square feet. The Finance Committee had previously questioned the overall impact and relevancy of an increase proposal in 2003. Based on a full review of current licensed businesses, which were audited by both Jane Olson and me to make sure that the business type was appropriate, the proposed fee structure would generate an additional $29,595 in revenue, a 46.271/o increase over the current fee structure. While the percent appears dramatic, the dollars are believed reasonable and again reflective of the first true adjustment in nearly 20 years. Further, and as requested by the Committee, if the fees had been adjusted annually from 1985 to reflect the change in the Consumer Price Index, an overall fee structure closer to $110,750 would be suggested which is approximately$17 thousand higher than the collective effect of the changes proposed. To conclude, the attached Ordinance is recommended for adoption which amends the fee schedule in Section 5.04.110 of the Chapter, to be effective as of November 1, 2004 ,which is the date the renewal process for calendar 2005 license renewals is initiated. vJLLr -^ _ William H.Brimm ORDINANCE NO.2004- AN ORDINANCE AMENDING CHAPTER 5.04,BUSINESS LICENSES, OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970;and WHEREAS,certain amendments to the regulations governing the review,inspection and licensing of businesses operating in the Village of Buffalo Grove are required to meet certain changing uses within the Village;and WHEREAS, the Village of Buffalo Grove desires to simplify the classification and use system currently in place to identify and license business and commercial establishments operating in the Village. NOW,THEREFORE,BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE,COOK AND LAKE COUNTIES,ILLINOIS,the following: Section 1. Section 5.04.110, Fees, of Chapter 5.04 of the Village of Buffalo Grove Municipal Code is amended to read as follows: 3.04.010 Authorized A. The fee charged for licenses shall be based on the following table, identified as Exhibit A to this Section: Section 2.This Ordinance shall take effect on November 1,2004. Section 3.This Ordinance shall be published in pamphlet form. AYES: NAYES: ABSENT: PASSED: ,2004. APPROVED: ,2004. PUBLISHED: , 2004. APPROVED: Village President ATTEST: Village Clerk 00 O § 0 0 0 0 0 0 0 0 0 O Q o 8 0 o Q o 0 o g M m § § O + 25 �5 25 25 25 25 25 25 25 + § § § 4 + $ Z5 25 25 25 o D + m _ .--1 m r H CAm m z n z m ca 0 88 8888888888 8888 8888888 � m m V O m O J WWrn ' wV W OD fpCD QD O m p Q O CA n c 8 !� 88 - 8 -04, � 8 � 8 � 8 $ 8883 m ' T N r � 8 � O g � � go ' c v 8c�ic� m D � i70 wo> cn � 75 �0 � 0SicEiox N . . . . ii O ' 8 8886498 °s8 �+' °' � 8 - 88 88 8 88 °z m OZ D �i "nSco co g v ca p �0 V wO m O 84 g CD 5n9 = ; oN 88 88888888 8888 O w �I °° 0 0o ao z A n D C v v y v v m N QNp 9 ,pp WN aN,i r� pN� (N� Np -4 � �_ � p �_ N � ►�i (N�,1 Np � � w cn 3 T m W 4 O GD O O -� N W A 6�►1 Of Q Ol OD Q N W ? (!I 01 �l N Q m -n 88 888 � $ 8 88 � 8 - 88 88 � 8 � 88 m rn rn rn m m O 88 8888888888 y 8888 8888888 G N r N N N� pdp� oppNN N '0 Q Q Q 08 N 0 8 WN !4 °4' —488 - 9048aBYa99 D O A ? Z 2 9 O 88 �'aS8 °�' 8 i °�' 8 �i �a °�' 8 �a 88v8 - 88 w w w w OD 3 �1 (�1 W N p OD �I 3 N W N 3 p OD v W N �I O CA Op v NN N p O v CA N p� Q �N/� O V fll Q N p O V Cn p� V N gig 9998989988 8888 8080088 NNr N NN N p N N p� N N N p N N N 25 V 0 tp�11 pO DWI tpJl N p O V C-A N p 8 Q N p O V tp1� Q N p 8 ��1 pN p 8 V N Q 88 9898988888 8888 99999 9 O �N�I Q N O V N N O v NN N O Q N0889 pO V N Q 9899888 N pO VUpJi pO NV NN Q 89 8888999999. `0 8 8 8 �8 9 9 8 `8 8 Board Agenda Item Submittal xII-I Requested By: William H Brimm Entered By: William H Brimm Agenda Item Title: Ordinance No.2004- An Ordinance Amending Chapter 9.04,Alarm Systems,of the Village of Buffalo Grove Municipal Code. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 08/25/2004 08/30/2004 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Staff representing Police and Fire Service as well as Finance has been working in a collaborative manner to review in its entirety Chapter 9.04 of the Municipal Code which deals with alarm systems: the permitting, management, maintenance and response to activated alarms,which incorporates penalties for repetitive false alarms. Current Code language only addresses the police aspect of public safety and as the review was initiated, it was determined that there was in fact a place for fire, especially in light of the level of deployment that must occur when an alarm is activated. When fire and EMS deploy, assigned units respond to false alarms, creating the potential for overall coverage levels to be compromised as compared to a similar police deployment. A greater level of service flexibility remains community wide when a single police unit responds to an activated alarm versus when an entire fire company responds to a similar alarm. The attached ordinance serves several purposes. Language is "modernized" due to changes in technologies and approach toward response. Next, and as was stated,the Fire Service is incorporated into the policies and procedures set forth. Lastly,the penalties structure for recurring false alarms has been modified both in terms of frequency and severity of fine. On this latter matter,while the fine structure has increased,the intent is to not broaden the revenue base of the Corporate Fund. The goal and objective is to "motivate" those with faulty systems to make sure that they are maintained and when necessary repaired so that frequency of false activation is minimal. Actually, the successful measurement of results relative to this ordinance would see revenue realized equal to zero. In addition to this review, it has been determined that there are a fair number of properties in the Village that have permitted and installed alarm systems but that have not licensed. A separate initiative has been undertaken between Public Safety,Finance and Building&Zoning to work out a proper follow through process. Based on direction from the Finance Committee, if this ordinance is adopted as is the staff recommendation, it will be effective as of January 1,2005. Prior to that time,correspondence will be developed that will be direct mailed to all licensed properties as part of the neat license renewal cycle. In addition,an upcoming issue of the Village News will contain a article of the theory behind the ordinance. Finally, as new installations are permitted, a copy of the ordinance will be provided to those receiving an approved permit. The number of false alarm incidents in the Village, measured on an average annual basis is quite high with nearly 1,900 documented annually by Police with another 1,000 responded to by Fire. It appears from data maintained that the greatest preponderance of false alarms are for other than traditional single-family residential; as a matter of fact, 100%of the multiple false alarm responses for Fire were for commercial or multi-family structures and similar data is being requested from Police. With such a commitment through deployment, the costs incurred need to be managed through a proper cost recovery and as stated, at a punitive level that will motivate the owner of a continually faulty system to seek out the proper remedial service necessary to reduce occurrence. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files rd u it chap904.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William R.Balling FROM: William H.Brimm DATE: August 25,2004 SUBJECT: Village Municipal Code-Chapter 9.04 Amendment Staff representing Police and Fire Service as well as Finance has been working in a collaborative manner to review in its entirety Chapter 9.04 of the Municipal Code which deals with alarm systems: the permitting, management, maintenance and response to activated alarms, which incorporates penalties for repetitive false alarms.Current Code language only addresses the police aspect of public safety and as the review was initiated, it was determined that there was in fact a place for fire, especially in light of the level of deployment that must occur when an alarm is activated. When fire and EMS deploy,assigned units respond to false alarms, creating the potential for overall coverage levels to be compromised as compared to a similar police deployment. A greater level of service flexibility remains community wide when a single police unit responds to an activated alarm versus when an entire fire company responds to a similar alarm. The attached ordinance serves several purposes. Language is"modernized"due to changes in technologies and approach toward response. Next, and as was stated, the Fire Service is incorporated into the policies and procedures set forth. Lastly,the penalties structure for recurring false alarms has been modified both in terms of frequency and severity of fine. On this latter matter, while the fine structure has increased, the intent is to not broaden the revenue base of the Corporate Fund. The goal and objective is to "motivate" those with faulty systems to make sure that they are maintained and when necessary repaired so that frequency of false activation is minimal. Actually, the successful measurement of results relative to this ordinance would see revenue realized equal to zero. In addition to this review, it has been determined that there are a fair number of properties in the Village that have permitted and installed alarm systems but that have not licensed. A separate initiative has been undertaken between Public Safety, Finance and Building &Zoning to work out a proper follow through process. Based on direction from the Finance Committee, if this ordinance is adopted as is the staff recommendation, it will be effective as of January 1, 2005. Prior to that time, correspondence will be developed that will be direct mailed to all licensed properties as part of the next license renewal cycle. In addition, an upcoming issue of the Village News will contain a article of the theory behind the ordinance. Finally, as new installations are permitted, a copy of the ordinance will be provided to those receiving an approved permit. The number of false alarm incidents in the Village,measured on an average annual basis is quite high with nearly 1,900 documented annually by Police with another 1,000 responded to by Fire. It appears from data maintained that the greatest preponderance of false alarms are for other than traditional single-family residential;as a matter of fact, 100%of the multiple false alarm responses for Fire were for commercial or multi-family structures and similar data is being requested from Police. With such a commitment through deployment, the costs incurred need to be managed through a proper cost recovery and as stated, at a punitive level that will motivate the owner of a continually faulty system to seek out the proper remedial service necessary to reduce occurrence. L�j wcc,.r• William H.Brimm ORDINANCE NO.2004- AN ORDINANCE AMENDING CHAPTER 9.04,ALARM SYSTEMS, OF THE VII,LAGE OF BUFFALO GROVE MUNICIPAL CODE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970;and WHEREAS, identifying and establishing minimum standards and regulations applicable to the installation and use of alarm systems applicable to both Police and Fire remote monitoring purposes is critical in providing and maintaining an appropriate state of public safety readiness; and WHEREAS,the failure to maintain and properly monitor alarm systems can compromise the safety of citizens,police and fire personnel and create situations where public safety personnel and equipment are improperly deployed within the community reacting to false alarms;and WHEREAS, reducing the incidence of false alarms within Buffalo Grove is appropriate to the mission of both the Village's Police and Fire Departments. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS that: Section 1.Chapter 9.04,Alarm Systems,of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows: CHAPTER 9.04 ALARM SYSTEMS Section 9.01.010 Definitions Section 9.04.020 Alarm System User Permit Section 9.04.030 Permit Fees Section 9.04.040 Revocation or Suspension of Permit-Police and Fire Section 9.04.050 Activation of Alarm Section 9.04.060 Automatic Systems Section 9.04.070 Audible Devices Section 9.04.080 Response to False Alarms-Police Section 9.04.090 Response to False Alarms-Fire 9.04.010 Definitions. For the purpose of this Chapter, the following terms, phrases, words, and their derivations shall have the meaning given herein: A. "Alarm system" means manual and automatic electronic equipment, radio transmitting equipment and all components including any telephone lines, arranged to detect an attempted or actual unauthorized intrusion into a premises or robbery at a premises and produce electronic, visual or audible signals or notifications which normally summon and produce police response. "Alarm system" shall include terms commonly known as"automatic holdup alarm systems," "burglar alarm systems," "holdup alarm systems," "manual holdup alarm Systems' and"burglary, robbery, trespass alarm." In addition, "alarm system" shall include and device known as afire or medical alerting system. B. "Alarm system user"means any controlling individual,firm or corporation on whose premises an alarm system is maintained within the Village,except for alarm systems on motor vehicles or proprietary systems. If however, an alarm system on a motor vehicle is connected with art 1 alarm system at a premises(other than a proprietary system)the person using such system is an alarm system user. C. "Annual Period"shall mean the twelve months following the date of a Department response to a False Alarm. The Annual Period shall cease as of the conclusion of the twelve months following the date of response. It shall not again commence until the first Department response to a False Alarm. D. "Department" shall mean individually or both the Village's Police Department or Fire Department. E. "False alarm" means the activation of an alarm system without apparent, attempted or actual unauthorized entry or due to mechanical failure, malfunction, improper installation, human error, or the negligence of the owner or lessee of an alarm system or of his employees or agents, whether or not the exact cause of the error or malfunction is identified, or any other activation of the signal when no actual emergency exists,other than for testing purposes. Such terminology does not include, for example, alarms caused by hurricanes, tornadoes, earthquakes, fire, area power failures, failures attributable to telecommunication service providers or other violent conditions which cause actual damage to a secure premises or alarm system components. F. "Fire Alarm" means a system designed to notify the Fire Department, or other outside monitoring agency,either automatically or by manual operation,of an actual or imminent fire. G. "Fire Department'means the Village of Buffalo Grove Fire Department H. "Medical Alert System" means a system to notify the Fire Department, or other outside monitoring agency,of a medical emergency. I. "Police Department"means the Village of Buffalo Grove Police Department I "Proprietary systems"is defined as a burglar and/or holdup alarm system that communicates a signal only to a point(s) within the interior of the protected premises. They alert or signal persons within the premises in which the alarm system is located of an attempted, unauthorized intrusion or holdup attempt If such a system, however, employs an audible signal emitting sounds or a flashing light or beacon designed to signal persons outside the premises, such system shall be within the definition of alarm system and shall be subject to this Chapter. K. "Subscriber" means a person,firm or corporation utilizing a receiving station alarm or digital dialer system and paying a fee thereof. L. "Village" shall mean the Village of Buffalo Grove, including its Fire Department and Police Department. 9.04.020 Alarm System User Permit. A. Every alarm system user shall obtain from the Village an annual alarm system user permit for each alarm system the alarm system user operates within the Village. B. The alarm system user applying for the permit required in subsection(A)of this section, shall state on a permit application form to be provided by the Village information such as,but not limited to: name,the address of the residence or business or businesses in, or upon which the alarm system has been or will be installed,telephone number,the type of alarm system(local, direct connect, central station, etc.), the alarm business or businesses selling, installing, monitoring, inspecting, responding to and/or maintaining the alarm system, and the name and telephone number of at least one other person(in the case of a commercial alarm system user applicant,at least two other persons)who can be reached at any time,day or night,and who is authorized to respond to an alarm signal and who can open the premises in which the system is installed. C. The information contained in an alarm system user permit application required by this section and other information received by the Village through correspondence or communications with an alarm user shall be securely maintained and restricted to inspection only by the Fire or Police Chief or certain officers or Village employees specifically assigned the responsibility for handling and processing alarm system user permits in the course of official duties. 2 D. Any alarm system user who operates an alarm system without first obtaining a permit as required by this section,or who,after having a permit revoked,or suspended operates an alarm system,shall be in violation of this Chapter. 9.04.030 Alarm Registration Fees. A. Alarm registration fee shall be ten dollars($10)for both original and renewal permits for any single police or single fire alarm for any occupancy. Alarm registration fee shall be twenty ($20) for both original and renewal permits for any combination fire/police alarm for any occupancy. B. Local, state and federal government agencies shall be exempt from alarm registration fees. 9.04.040 Revocation or Suspension of Permit-Police and Fire. A. The Chief of Police or the Fire Chief may, after notice and hearing, revoke or suspend an alarm user's permit under the following circumstances: • More than five false alarm responses within any; • Failure to pay false alarm fees or alarm registration fees as required by this Chapter; • Failure of an alarm system user to appear and turn off, reset or inspect an activated alarm system within one hour of police notification to do so; • Failure to comply with any provisions of this Chapter. B. Notice of the hearing for revocation or suspension of permit shall be given in writing, setting forth the grounds of the violation and the time and place of the hearing. Such notice shall be sent by certified mail, return receipt requested, to the permittee's last known address at least five days prior to the date set for the hearing. C. The permittee shall be permitted counsel and shall have the right to submit evidence and to cross-examine witnesses. The Chief of Police or Fire Chief shall preside and shall render the decision. D. Any person aggrieved by the decision of the Chief of Police or Fire Chief in connection with the revocation or suspension of the permit shall have the right to appeal to the Village Manager. Such appeal shall be taken by filing with the Village Clerk, within ten days after notice of a revocation or suspension, a written statement under oath setting forth specifically the grounds for appeal. The Village Manager shall thereupon set the time and place for a hearing on such appeal, and notice of such hearing shall be given to the permittee. The decision of the Village Manager on such appeal shall be final. E. Any revocation or suspension shall not preclude prosecution and imposition of any other penalties. 9.04.050 Activation of Alarm. It is unlawful for any person to knowingly activate any alarm system for the purpose of summoning either Department,except in the event of an actual or attempted burglary,robbery,fire or medical emergency or for any person to notify the Department of an activated alarm,and having knowledge that such activation was apparently caused by an electrical or other malfinction of the alarm system,to fail at the same time to notify the Department of such apparent malfunction. 9.04.060 Automatic S31tems. Unless previously approved by the Village, no person, firm or corporation shall use or cause or permit to be used, or engage in the business of providing any telephone device or telephone attachment that automatically selects a public trunkline of the Police or Fire Department of the Village and then reproduces any prerecorded message to report any robbery,burglary,fire,or other emergency. 3 9.04.070 Audible Devices. A. No person,firm or corporation shall install equipment or allow to exist on any alarm system: • Any outside audible device which emits electronically amplified audio sound through speaker,speaker horn,speaker driver,or other similar audio device; • Any mechanical device which produces audible sounds in any manner similar to sirens of emergency public safety vehicles of the Village; • Any outside audible device not equipped with an automatic shut off which will deactivate within five minutes of the initial alarm. B. Any activated system audible device in violation hereof,is declared a public nuisance and may be immediately abated by deactivation,disconnection or removed by any reasonable means by the Police Department or Fire Department. 9.04.080 RMOnse to False Alarms-Police and Fire. For a Police and/or Fire Department response to any false alarms the Village shall charge and collect from the person having or maintaining such burglaty and/or robbery or trespass alarm on premises owned or occupied by him or her,fees as follows: A. For the first through second response to premises at which no other false alarm has occurred within the Annual Period,no fee shall be charged B. For any additional response to premises within the Annual Period,the following fees shall be charged: third through fifth, seventy-five dollars; sixth through ninth, one hundred dollars; tenth through twelfth,one hundred-fifty dollars,thirteen or more,two hundred fifty dollars. 9.04.090 Violation-Penalties In addition to the revocation or suspension of a permit as provided herein,any person violating any provision of this Chapter shall be punished as provided in Chapter 1.08 of this Code. Section 2. This ordinance shall be in full force and effect from and after its passage, approval and publication as of January 1,2005. This ordinance may be published in pamphlet form. AYES: NAPES: ABSENT: PASSED: . 2004• APPROVED: ,2004. PUBLISHED: .2004. APPROVED: Village President ATTEST: Village Clerk 4 Board Agenda Item Submittal xIv A Requested By: Timothy E Sashko Entered By: Ghida Neukirch Agenda Item Title: Authorization to waive bids and award a contract to Foster Coach Sales, Inc.for a 2005 Ford E-450 Medtech Custom Type III Ambulance. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 08/26/2004 08/30/2004 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $112,603 Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The Fire Department has been operating from a 5-year plan and now requests the Board's consideration to replace the 1997 Ford Ambulance (227) as planned. This expense was budgeted in this fiscal year 2004-2005 budget year. It is recommended that bids be waived and the Village purchase the new ambulance from the Northwest Municipal Conference's bid,whereby Medtech/Foster Coach Sales was the qualified bid recipient. The NWMC bid is planned to expire on September 24,2004 and any new contract or extension is likely to reflect a cost increase due to increasing cost of aluminum and steel. The total cost for a 2005 Medtec Custom Type III Ambulance from Foster Coach Sales shall not exceed $112,503;this does not take into consideration the trade-in value of$4,500. The current ambulance will exceed more than 90,000 miles by the end of the year. Maintenance costs for the vehicle have been increasing and for life and safety purposes, it is recommended that we do not delay the replacement of the vehicle. If approved,the new ambulance would arrive in 2005. Attached please find a comprehensive report from Chief Sashko and his staff. A short presentation can be made on this request. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 7 ambul.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: i a µC' ]Buffalo Grove Fire Department Ambulance Purchase Proposal August 18, 2004 Submitted to: Assistant Village Manager Ghida Neukirch By Chief T.E. Sashko Ila VILI AGE OF ' BUFFALO GROVE ' Fire Department 4ghland Grove Drive bwialo Grove.IL 60089-7026 Phone 847-537-0995 Fax 847-537-7370 Timothy E.Sashko Fire Chief MEMORANDUM TES0961 TO: GHIDA NEUIQRCH Assistant Village Manager FROM: Chief T.E. Sashko W-S DATE: August 18, 2004 SUBJECT: AMBULANCE REPLACEMENT—AMBULANCE 227 Ghida, based on our conversation yesterday, I am requesting consideration of a proposal to purchase a replacement Ambulance as part of our Reserve for Capital Replacement program. I am requesting consideration of this before the Village Board at the August 30, 2004 special meeting. The request is for a bid waiver purchase based on the vendor's award of the Northwest Municipal Conference Bid for 2004. Attached is a memorandum from Deputy Chief Ciecko with his proposal, which I concur with. Submitted are the following documents as well as a description of purpose: • PJC464—describes the overall justification for the purchase of an Ambulance, replacing a unit that will have fulfilled it's service life as per our long term planning standards • Exhibit A(Foster Coach Sales,Inc. Quotation)—provides a firm quote for the purchase of the new vehicle, as well as trade-in value and associated discounts for the purchase of the chassis(pre-payment discount). As noted in Deputy Chief Ciecko's memorandum, Foster Coach Sales is the qualified bid recipient for the Northwest Municipal Conference contract • Exhibit B(Northwest Municipal Conference Memorandum)—This is the memorandum that identifies Foster Coach as the contract recipient and the extension of the contract for(1)year through September 24, 2004 • Exhibit C(TES0891)—showing the standard of using pre-purchase practices in order to save valuable funds on the purchase of new vehicles. This was also done in the past for ambulance chassis as requested and noted in Deputy Chief Ciecko's memorandum • Exhibit D (Support Document #8 Buffalo Grove Fire Department Program Budget FY 04/05)— Shows the programmed purchase of a new Ambulance in 2005 replacing ambulance 227 • Exhibit E—(Buffalo Grove Fire Department 5-Year Plan)—Shows the planned purchase for a new Ambulance replacing ambulance 227 `�O G�-o$S 2 COIC7M��iT 'SO 2 CLASS i'9F o�Q My support of Deputy Chief Ciecko's recommendation is based on the following: • We are using the recommended vendor through the Northwest Municipal Conference, and based on our specification we're reducing the price of the new vehicle substantially (-$12,355) • Foster Coach has built our last three Ambulances and we are extremely happy with the performance of the vehicles and the performance of the dealership. Based on this, we would have requested a bid waiver to use this vendor even if they were not the Northwest Municipal Conference contracted vendor(they have always had the lowest prices),so having this contract is a plus. We will be provided with continuity in our fleet, which is important to our operations and maintenance through the Central Garage and Bob Whalen • Ambulance 227s projected mileage based on use will be just less than 100,000 miles at the time we receive the new Ambulance (currently 92,457). Based on safety and resale value, we don't want to exceed that mileage amount; safety being the biggest concern. Buffalo Grove residents desire and deserve a safe ride to the hospital and we believe we have clearly met the service life of this vehicle • Current maintenance on Ambulance 227 is now starting to exceed reasonableness and we require a full fleet for operations • The new Ambulance based on production will arrive in 2005, which is in compliance with our purchasing plan objectives • The new Ambulance will be a 2005 chassis, which supports our service life schedule in the rotation of our ambulance fleet • The pre-payment of the chassis has proven to be very valuable. In the purchase of our last Ambulance, our Quint and this proposed purchase,the savings will have amounted to $8,395. That represents a substantial savings related to the Reserve for Capital program and conservative purchasing standards • The Northwest Municipal Conference bid, although we are under their cost based on our specifications, will expire September 24, 2004. Any increases under the new contract will be reflected in our purchase price • Last, projected price increase will force the price of this vehicle up by over$5,700. So waiting until calendar year 2005 would just cost us valuable funds and we will still end up with a 2005 unit For these reasons I'm asking for a bid waiver for the purchase of a 2005 Medtec Custom Type III Ambulance from the Northwest Municipal Conference contract provider, Foster Coach for a sum not to exceed $112,503 as a purchase price without the consideration of the trade-in value of$4,500. Bob Whalen and Deputy Chief Ciecko are still considering whether a trade-in or brokering the vehicle will be best. As a final purchase price we know that our final cost will not exceed $108,003, but could even be lower if we get more for the current unit. If you have any questions, please feel free to contact me. cc: William Brimm,Assistant Village Manager Deputy Chief Peter Ciecko Deputy Chief Dan Pearson Attachments(exhibits as noted on page 1) VRI AGE OF BUFFALO GROVE -)epartment Highland Grove Drive Buffalo Grove, IL 60089-7026 Phone 847-537-0995 Fax 847-537-7370 Thomas C.Allenspach Fire Chief MEMORANDUM PJC464 TO: Chief Timothy Sashko FROM: Deputy Chief Peter Ciecko DATE: August 16, 2004 RE: Request to Waiver Bids As you are aware, Ambulance 227 is due for replacement in the near future. We have been working on updating our last ambulance specification for the past month. Medtech/ Foster Coach Sales currently has the Northwest Municipal Conference's bid for new ambulances. We met with Steve Foster, President of Foster Coach last week to discuss the proposed conference bid as well as reviewing our current specifications. Steve Foster stated that the current bid price for a new ambulance through the Northwest Municipal Conference is $126,858.00. After reviewing our specifications for our last ambulance and actually looking over our newest ambulance, Mr. Foster has submitted a quote for a new ambulance from Medtech/Foster Coach Sales for $114,503.00. There could be an additional savings of$2,000.00 if we prepaid the chassis. The additional savings would drop the price to $112,503.00. This is the amount that was projected for the replacement cost for the ambulance. We did prepay the chassis on our last ambulance and saved $1,000.00. We also saved $5,395.00 when we prepaid part of the new quint's final cost. There is a minimum of an additional $4,500.00 savings if we traded in our old ambulance to Foster Coach. That would drop the price to $108,003.00. Bob Whalen and I have not determined at this time if we are going to use this option or use an outside broker like we did with the sale of our old quint. Mr. Foster stated that the current Northwest Municipal Conference ambulance bid will expire at the end of September of 2004. He stated that the cost of new ambulances will increase by at least 5% due to a large cost increase in aluminum and steel. cV NSS 2 COMM�lv o 15° �r c9�`F ` ISO2 c�Ass P 9F Ode I recommend that we waiver the bid process and work through Medtech/Foster Coach Sales for the purpose of purchasing a new ambulance. Listed below are my reasons: I. Our Department has purchased the last four ambulances from Medtech/Foster Coach Sales. We have had good success from all of them. They have all come in at or under projected costs. 2. Warranty and service requests from Foster Coach Sales have been excellent. 3. Our ambulance fleet will stay standardized. 4. As of this date, the ambulance that is due for replacement has logged 92,457 miles. 5. We have only made some minor changes to some of our lighting requests as well as meeting the new federal guidelines on ambulances. (KKK-A-1822E) 6. All of the equipment that is currently carried on the old ambulance will be moved to the new one thus saving additional money. It is important that we try to get this on the agenda for the August 30''board meeting. I have also attached Foster Coach's quote, the Northwest Municipal Conference's quote and documentation for the new quint's prepayment discounts. If you have any questions, feel free to ask. Thank you for your consideration on this matter. FOSTER COACH SALES, INC. Exhibit A 1231 K 4th Street P.O. Box 700 - Sterling, Illinois 61081 N° 10 710 Phone: (815) 625-3276 800-369-4215 F (815) 625-7222 Wt,, site:www.fostercoach.com QUOTATION TO: 3uf f alo Grove Fire Dept . 1501 Highland Grove Drive DATE: 8/13/04 Buffalo Grove. IL 60089 REFERENCE: ATTN: Deputy Chief Pete Ciecko New Ambulance We are pleased to submit the following quotation in accordance with your request and subject to the Terms and Conditions listed below and on the reverse side hereof. QTY. DESCRIPTION NET PRICE 1 2005 Ford -450 Medtec Custom Type III :ambulance a114, 503. 00 as per enclosed specifications Option: (1) 1997 Lord Type III Ambulance w/approx_ - 4, 500. 00 100, 000 miles . Option 2 : Pre-payment discount for $114, 503. 00 - 22000. 00 Total $1001003. 00 ACCEPTED BY: TITLE: Date: ES i iMATED DELIVERY: FOSTER COACH SALES, INC. 1 work PROPOSED BY: 40 Days after approved wool, order teve Foster, resident DATE: 8/13/04 White Copy= CUSTOMER COPY Canary Copy=OFFICE COPY Pink Copy= SALESMAN COPY 08/17/04 13:57 FAX 847 296 9207 NWMC 19002 NORTHWEST MUNICIPAL CONFERENCE i Exhibit B 1616 East Golf Road :. Des Plaines, 111inois 60016 A Regional Association of Illinois (847)296-9200.Fax(847)296-9207 Municipalities and Townships MEMBERS Nmc-cog.o , Representing a Population of Over One Million Antioch t �l Arlington Heights Barrington Bartlett Buffalo Grove Cary Deerfield To: Fire Chiefs Des Plaines Purchasing Agents Elk Grove Twp. Elk Grove Village Evanston From: Larry Bragiel,NWMC Evanston Township Fox Lake Program Assistant Fox River Grove Glencoe Glenview Date: August 19, 2003 Golf Grayslake Hanover Park Subject: Ambulance Contract Extension Hawthorn Woods Highland Park Hoffman Estates Through a vote taken on August 13, 2003 the Fire Core Cost Containment Inverness Lake Barrington Committee has approved a extension of one (1) year to Foster Coach. Lakin e Forest The contract is in effective from September 25, 2003 to September 24, 2004. Lake Zurich the Hills Lake The Conference reserves the right to extend the contract terms for one (1) more Libertyville additional year upon mutual agreement of both parties on a negotiated basis. Lincolnshire Lincolnwood Morton Grove There is an increase of 3.5%for the 2003-2004 model year. The prices are as Mount Prospect New Trier Twp, follows: Niles Northbrook Northfield Type I: 2004 Medtec AD170 with 2004 International 4300 chassis is: Northfield Twp. ,� 16�00 Palatine $158 Park Ridge Prospect Heights Type III: 2004 Medtec PD168 with 2004 Ford E-450 chassis is: Rolling Meadows Roselle $126,858,00, Schaumburg Schaumburg Twp. Skokie The above prices do not include the NWMC Administrative Fee of$250 for Streamwood Vernon Hills Conference Members and$750 for Non Conference Members. This fee will be Wheeling added to the final invoice collected by Foster Coach Sales. Wilmette Winnelka Thank you for your continue support of the NWMC. If you have any questions President please contact me at 1-847-296-9200 ext 37. Arlene J.Mulder Arlington Heights Vice-President Vendor Contact: Catherine J.Melchert Bartlett Steve Foster, President Secretary Phone 1-800-369-4215 Richard M.Hall Fax 1-815625-7222 Elk Grove Township Treasurer Robin A.Weaver Roselle Executive Director Mark L.Fowler 4ffiiate Member NUAAGE of Exhibit C BUFFALO GROVE P-Department Highland Grove Drive Bunalo Grove, 160089-7026 Phone 841-537-0995 Fax 847-537-7370 Timothy E.Sashko Fire Chief MEMORANDUM TES0891 TO: WILLIAM BRIMM Assistant Village Manager FROM: T.E. Sashko Fire Chief DATE: April 7, 2003 SUBJECT: 75'AERIAL QUINT PAYMENT Bill, attached is a copy of the invoice for the partial payment on the new KME 75'Aerial Quint. As we discussed, and confirmed with Mr. Raysa, we are paying 50% of the vehicle at this time to receive and additional discount of$ 5,395.00 in the total purchase price of the vehicle. In addition to this savings, Deputy Chief Ciecko has also reviewed the vehicle and through change orders he reduced the vehicle by another$10,807.00 from the original bid award. This is a total saving of$ 16,202.00. We will be paying 50%of the original purchase price of$ 564,044.00 and our final payment will reflect all of the $ 16,202.00 reduction of the overall purchase price. I would like this to be processed on the next warrant to stay in line with the time frame we have to exercise this option. Thanks for your assistance. If you have any questions, please feel free to contact me. cc: William R. Balling Deputy Chief Pete Ciecko CVp,sS 2 CoMM `moo 1�% �J4�P`,0 cyaG� h DSO � CIAS i'9F o�Q 7 • 2003 4 : 07PM IVG • o itiL Y • L/ L KME F IB APPARATUS �" CO a By Kommel h100115 EOuiP---I Corp PRO-FORMA ONE INDUSTRIAL COMPLEX NESCUEHONINGI, PA18240 E-mall:kmeOptd.net IN�acE oArE S4lESPEt250N Web Site:htrp://www.kovatch.com MARCH 7, 2003 KME FIRE SHIP TO TO VILLAGE OF BUFFALO GROVE BUFFALO GROVE, IL 60089 � J�MG�+'��1��LS��9�1�'.1C���J�la �`scilL'P�A��J� I� ,�c� c �.11a"�P� 1�� �:�. .'C•E �+1`�a'�v'.'tl�. .�d'�r � °iF.v�'i ai c^� N E T Sic TO ' r11'�I�e� KME - CUSTOM AERIAL 564,044 00 GSO#5446 LESS: CHANGE ORDER (10,807 00) ------------- TOTAL 553,237 00 PAY 50% or $276,618.00 DISCOUNT- - - - $5, 395.00 II._..__.__._ ._. -__.. __•.___-.__._.._._.._.__.__._.._._....._._ _._... ._...-.._.__.._____._._.•_.......--.__--._.._. _.............._..•...._ .___.__._._._......_.... _ 1, (This discount will be honored as per Dec. 5th document from Lakeland Fir ) Discount will be applied at Final r177C -.s._..._k1..L_..C.LIa.S.1.k' - I �.._- ►-_ C.k..-._._..._...__...._.._......-_.. .. Invoicing. _...__. _._... . -...... _........ wli�,w�_._ ._..._t✓tIRSS��S._.d2 ....__..._......_.. .___ - - - _._ . _......._... ....._...__._.._, ------ ......_........_..----......_....................-..........._....-._._.-_._ ...:. .C1 ...,.... t_i ._:J.1 � ---...._.__......__.._.._._. ..._.__......._..............._._._..._........................ -- -........._..__._... _....._..._..__......_.......... _ _....- Ov[ it r .l �C '�O Uc ....._._..._ ��2' .V._..__.._..__.-------- .ORIGINAL �_ Q :::�� � t Crb Po941�,'-��v C�onilemi ��I�rUU oorc a� Exhibit E 5-Year Plan 2004/2005 Buffalo Grove Fire Department FY 2004/2005: 1. A comprehensive sprinkler ordinance will be presented to the Village Manager for Village Board consideration by May 31, 2004. 2. Complete the Service Redesign Project document within the first quarter of calendar year 2004. Throughout 2004 evaluate the impact on budget, deployment and efficiencies in all areas of the department. Maintain a dynamic document approach and update as necessary throughout the year based on operational change. 3. New goals and programs will be established for the career development of personnel. The goal of the program will be to provide one-on-one training of individuals interested in advancement within the department as well as tactical development of personnel. 4. The Combined Area Training Center will finalize the site renovations, planning and development, and installation of a new drafting pit or purchase of a mobile drafting trailer for the CAFT departments. 5. The department will submit for a fourth year applicable grants under the US Fire Administration FIRE Act. Emphasis will be on department equipment needs and safety issues with particular attention to accountability. 6. The Fire Department Staff will continue to work on the Fire and Emergency Service Self- Assessment Program process leading to Accreditation for the department. 7. The ISO Committee will meet with ISO within the ist quarter of the year in order to evaluate the departments current rating and to update any necessary information with ISO including an updated classification. 8. The department staff will develop a comprehensive ordinance providing cost recovery for special team operations for adoption by the Village Board within the first quarter of the calendar year 2004. 9. The department staff will re-evaluate all deployment standards and make recommendations for potential cost savings alterations on service deployment. 10. Continue to evaluate the potential of converting the Fire Prevention Bureau to a wireless reporting system in the field. 11. Successfully conclude contract negotiations with Local 3177 with a proposed 3-year contract. 18 5-Year Plan 2004/2005 12. Evaluate and develop planning for completion of Public Education programs including Citizen Response Corps (CERT) and Risk Watch. This includes planning and initiation of a joint fire and police citizens academy structure as a foundation for citizen development for the CERT Team. 13. Evaluate and make a recommendation for the planned replacement of the 1984 Ford Pumper/Engine. Specifications will be developed in 2004/2005. 14. Evaluate and make a recommendation for the planned replacement of the 1998 Chevrolet Lumina (291). This can include purchasing or deferring. 15. Evaluate and make a recommendation for the planned replacement of the 1987 Chevrolet Special Teams Step Van (246). This can include purchasing or deferring. 16. Evaluate and submit specifications for the planned replacement of the 1997 Ford Ambulance (227), with a planned purchase in calendar year 2005. 17. Evaluate and make a recommendation for the planned replacement of the 1998 Jeep Cherokee (298). This can include purchasing or deferring. 18. Evaluate the condition and service status of vehicle (248)the 1993 Chevrolet Utility Pick-Up Truck. Planned replacement was for 2002 and deferred due to the condition of the vehicle until this year. 19. Reassess the need for a new public education trailer. 20. Assess call volumes specific to EMS Operations and evaluate the need for a third ambulance. In addition, concentrate on various response and staffing models to accomplish this goal if necessary including joint staffing with Long Grove Fire Protection District. Special emphasis will be focused on the effect of the double-rail system that is developing on the Metra line. 21. Assist in the development and review of the Villages Emergency Operations Plan as well as Homeland Security initiatives. 22. Develop and plan and initiate training of all of the appropriate Village Officials in the Unified Command Structure for municipalities. 23. Staff will conduct a comprehensive review of committee structures and purpose and make recommendations for change if necessary. 24. Successfully complete the installation of Plymovent vehicle direct venting systems at Stations 25 and 27 as provided for in the Assistance to Firefighters Grant process from FEMA in the grant award to the department. 25. Develop an ordinance that provides for the installation of Bi-directional Antenna Systems (BDA's) for the enhancement of performance of the 800 Mhz radio system in buildings. 26. Evaluate the current Automatic Aid Agreements with Arlington Heights, Lincolnshire- Riverwoods, Long Grove and Wheeling to look for additional efficiencies of operation. This can include the deployment of Shift Commanders for each agency. 19 5-Year Plan 2004/2005 27. Through support at the shift level, investigate and research grant opportunities outside of the Assistance to Fire Act Grant for additional funding of departmental programs and functions. 28. Continue to focus on strong levels of employee development and career enhancements of personnel. 29. Provide personnel assistance to NWCD in the development of a technical committee as well as a budget oversight committee. FY 2005/2006: 1. Install fire sprinklers at Fire Station 27 as planned in the master CIP Plan. 2. Install fire sprinklers in the Village Hall as planned in the master CIP Plan. 3. The Service Redesign narrative and planning will be re-evaluated relative to the direction and planning as established within the document. 4. Implement a wireless reporting system for the Fire Prevention Bureau if not already established in the previous year for the efficiency of record retention and retrieval. 5. The Fire Department Staff will continue to work on the Fire and Emergency Service Self- Assessment Program process leading to Accreditation for the department and if the application is not feasible in 2004/2005, apply for accreditation during this year. 6. Seek approval, budget and construct a residential garage in the rear parking lot of Station 25 for storage of frequently used equipment, especially Fire Prevention Education equipment. 7. Continue to asses call volumes specific to EMS Operations and evaluate the need for a third ambulance. In addition, concentrate on various response and staffing models to accomplish this goal if necessary including joint staffing with Long Grove Fire Protection District. 8. Establish bid documents and award bid for the replacement of the 1984 Ford pumper/engine in the beginning of calendar year 2005. 9. Establish bid documents and award bid for the replacement of the 1997 Ford Ambulance (227) mid calendar year 2005. 10. Assess the need for a fourth fire station based on the Metra Rail traffic and development initiatives by the Village on the southeast portion of the Village. Based on Metra projections, this evaluation should include preliminary costs for architectural services and building design as a minimum. 11. Evaluate and make recommendations for enhancements to the video conferencing system to better utilize personnel and vehicles. 12. The department will submit for a fifth year applicable grants under the US Fire Administration FIRE Act if the funding continues from the Federal Government. 20 5-Year Plan 2004/2005 13. Staff the Fire Prevention Bureau filling the vacant Inspectors position with a second part-time inspector. 14. Assist the Lake County SRT with the assessment of staffing specialized teams on a part-time basis, reducing department direct training costs. 15. Assist Northwest Central Dispatch in the development, evaluation and installation of a new CAD system. 16. Evaluate and make a recommendation for the planned replacement of the 1998 Ford Ambulances (225, 226). Make a specific recommendation for a staged replacement. 17. Evaluate and make a recommendation for the planned replacement of the 1991 E-One 75" Aerial Quint(235) including specifications and the planned replacement of the current ladder tower. 18. Evaluate our current SCBA's to be in compliance with NFPA and NIOSH specifications and make recommendations for updates as necessary. 19. Fully implement the CERT Team within the Village including business partnerships. 20. Continue to investigate and research grant opportunities outside of the Assistance to Fire Act Grant for additional funding of departmental programs and functions. 21. Closely monitor potential employee transition related to key positions within the department. 22. Evaluate and make recommendations relative to staffing designs as referenced in the Service Redesign Document. FY 2006/2007: 1. Continue to assess the need for a fourth fire station. If architectural design is completed, planning for funding and CIP development should commence. 2. Based on the evaluation in the previous year, potentially deploy the third ambulance from Station 27. 3. Continue to evaluate programs and expand community participation and awareness as it relates to emergency services and homeland security. 4. Successfully conclude contract negotiations with Local 3177 based on a proposed 3-year contract in 2003. 5. Evaluate and make a recommendation for the planned replacement of the 2002 Chevrolet Window Van (293). This can include purchasing or deferring. 6. Evaluate and make a recommendation for the planned replacement of the 1995 Rescue Tools (914, 915). This can include purchasing or deferring. 7. Evaluate and make a recommendation for the planned replacement of the SCBA Cascade System. This can include purchasing or deferring. 21 5-Year Plan 2004/2005 8. Work closely with NWCD in the deployment of a new mobile data system if technology advances indicate this need. 9. Become fully accredited through the International Association of Fire Chief's and ICMA if not completed in the previous year. 10. Assist Northwest Central Dispatch with the possible implementation of AVL systems. 11. Apply for the sixth consecutive year for the Assistance to Fire Act Grant if funded by FEMA and the Office of Domestic Preparedness. FY 2007/2008: 1. Evaluate and make a recommendation for the planned replacement of the 2000 Ford Focus's (294, 295). This can include purchasing or deferring. 2. Evaluate and make a recommendation for the planned replacement of the 2002 Chevrolet Lumina (292). This can include purchasing or deferring. 3. Potentially build Fire Station #28 based on call volume projections, Village growth along the southeast corridor and Metra rail influence on department deployment. 4. Continue to investigate and research grant opportunities outside of the Assistance to Fire Act Grant for additional funding of departmental programs and functions. 5. Apply for the seventh consecutive year for the Assistance to Fire Act Grant if funded by FEMA and the Office of Domestic Preparedness. 6. Evaluate accreditation through the EMAP (Emergency Management Accreditation Program) if not accomplished along with the IAFC/ICMA Accreditation of the department. FY 2008/2009 1. Continue to monitor technology advances related to our dispatching, general communication systems and other support systems as new standards and advances are made. 2. Apply for the eighth consecutive year for the Assistance to Fire Act Grant if funded by FEMA and the Office of Domestic Preparedness. 3. Evaluate and make a recommendation for the planned replacement of the 2001 Ford Ambulance (224). This can include purchasing or deferring. 22 Board Agenda Item Submittal xIV C Requested By: Robert E Pfeil Entered By: Robert E Pfeil Agenda Item Title: Pre-Application Conference: Proposed Fairview Estates by Glenbrook Properties,east side of Weiland Rd south of Pauline Ave--Annexation for development of 28 single-family detached dwelling units Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 08/25/2004 08/30/2004 Regular Agenda Planning 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. John Green of Groundwork, Ltd. has submitted the attached plans on behalf of Glenbrook Properties. The proposed 7-acre site includes five parcels from the south side of Pauline Avenue to the north line of the Schwaben Center property. This area is zoned R-1 by Lake County and designated for single-family residential on the Village's 1998 Comprehensive Plan. Glenbrook indicates that it either owns or is the contract purchaser of the parcels included in the proposed development site. Proof of ownership and a petition for annexation will need to be filed for each parcel. The concept plan is consistent with the Village's general planning for the area. The assembly of individual parcels to provide a larger development site and the consolidated access to Pauline Avenue and Weiland Road are positive aspects of the proposal. Twenty-eight (28) dwelling units are proposed, for a density of 3.95 units per acre. The developer should review the bedroom mix of the units and discuss the projected demographics of the homebuyers, including the number of school-aged children. Issues that need to be further evaluated include: 1. The number of dwelling units 2. The setbacks provided between buildings 3. The feasibility of including some active or passive recreational open space 4. Sidewalk and bikepath links to adjacent properties 5. The location and design features of the stormwater management area 6. The streetscape elements such as landscaping and berming that are contemplated along Weiland Road and Pauline Avenue 7. Improvements to Pauline Avenue, including the Weiland Road intersection 8. The overall plan for possible redevelopment of the Schwaben Center and other properties to the south Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal xIv D Requested By: Robert E Pfeil Entered By: Robert E Pfeil Agenda Item Title: Plan Commission Referral: Proposed U.S. Cellular monopole antenna tower, Commonwealth Edison property,south side of Aptakisic Rd east of Buffalo Grove Rd--Special Use in the R-1 District Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 08/25/2004 08/30/2004 Regular Agenda Planning 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Gary Duchesne of U.S. Cellular has submitted the attached Petition for Concept and Preliminary Plan Review and plans proposing a cellular communications monopole antenna tower of 150 feet in height. The site is the Commonwealth Edison property on Aptakisic Road east of Buffalo Grove Road. The property was annexed in 1988 with a Special Use in the R-1 District for a public utility transmission facility, including the lattice towers (approximately 107 feet tall) for the distribution of electricity. The Zoning Ordinance allows antenna towers (commercial) as a special use on private property in single-family residential districts. Non-commercial antenna towers (e.g. ham radio antennas) are allowed up to a height of 60 feet in all zoning districts. A maximum building height of 35 feet is allowed in single-family districts. The petitioner should confirm the total height of the tower installation, including the antenna and lightning rod. Information should be provided concerning existing and planned U.S. Cellular towers in the Buffalo Grove area, including an explanation for the necessity of a tower of 150 feet at the proposed location. The petitioner should address the feasibility of providing space on the tower for co-location of antennas by other cellular service providers. The residential properties closest to the proposed tower are the Westchester and Old Farm Village subdivisions to the south and east. The petitioner should confirm the distance to the nearest residences and provide a simulation drawing depicting the appearance of the tower as viewed from the proximate residences. Simulations should also be provided showing the appearance of the tower from west and north of the site. A location map and the petitioner's documents are attached. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 90-11-.� US Cellular Location Map 8-19-04.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: PROPOSED 150' US CELLULAR MONOPOLE A Commonwealth Edison Property A takisic Road o p Y -- p R 200 0 600 T Site H 300 100 300 Prepared by the Village of Buffalo Grove—Division of Planning Services,8119/04 /M ._, a] // z > zP� a ; Co Churchill < Park G<oe '" /// / / // / / Groveo -LLJ of Park „. s o w of a LLI of .., a F7// m T SIC, R Twin Creeks Aptakiaic Park Creek Proposed 150 Cellular Monopole ` m LASALLE LN. / j t t Qr o . { Westchester o •< R�• Park Ld 0 / fi } `... w 1 - ` reen � Lake N BLVD. Park w � Old Farm Park