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2005-08-01 - Village Board Regular Meeting - Agenda Packet VILLAGE OF `-` VILLAGE OF sauffalo BUFFALO GROVE 6rouc Fifty Raupp Blvd. Buffalo Grove,IL 60089-2100 Phone 847-459-2518 Meeting of the Village of Buffalo Grove Board of Trustees Fax 847-459-7906 Regular Meeting August 1, 2005 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes A. Minutes of the July 18, 2005 Meeting V. Approval of Warrant A. Approval of Warrant #1033 VI. Village President Report VII. Reports from the Trustees VIII. Village Manager's Report A. Rotary Club of Buffalo Grove presentation of the Annual Bill Reid Community Service Award to Marc Spivak B. Appearance Review Team-Buffalo Grove Metra Depot Expansion-Update IX. Special Business A. Public Hearing: Buffalo Grove Metra Station-Parking Expansion/Detention Facility. Consideration of an Annexation Agreement for the Proposed Metra Commuter Parking Expansion and Detention Facility in an I (Industrial) District Use at 825 Commerce Court (Commonwealth Edison Petitioner) (President Hartstein) X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. Xl. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion . There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other Regular Agenda items . (Attached). XII. Ordinances and Resolutions A. Ordinance No. 2005: , An Ordinance Amending Chapter 15.04 of the Village of Buffalo Grove Municipal Code pertaining to Building Codes (Automatic Fire Sprinkler System). (Trustee Rubin) - B. Ordinance No. 2005: , An Ordinance Adding Chapter 15.28 of the Village of Buffalo Grove Municipal Code pertaining to Bi -directional Amplification Systems. (Trustee Rubin) C. Ordinance No. 2005- An Ordinance Approving an Annexation Agreement for the Buffalo Grove Metra Parking Expansion/Detention Facility-825 Commerce Court (Commonwealth Edison). (Trustee Berman) XIII. Old Business XIV. New Business A. Pre-application conference: Proposed commercial development, southeast corner of Prairie Rd/IL Route 22 (Kronenberger Property) (Trustee Berman) B. Referral to the Plan Commission: Proposed Active Kids Academy, 1370 Abbott Court, consideration of a special use in the Industrial District (Trustee Trilling) C. Request to issue a Request for Proposals: Comprehensive Plan Update Project. (Trustee Glover) D. Approval to purchase a Rescue Squad for the Fire Department from Marion Body Works, Inc. (Trustee Rubin) E. Consideration of the resolution of litigation, People ex .relWheeling Park Districtv.Village of Buffalo Grove, Case No. 04 MR 0972 (consolidated with o4 CH 1484). (Trustee Braiman) XV. Executive Session A. Litigation (Trustee Berman) XVI. Adjournment Approximately 10:30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda August 1, 2005 7:30PM XI. Ordinances and Resolutions A. Ordinance No. 2005 , An Ordinance Authorizing the Placement of Signs on the Municipal Campus RECOMMENDATION: Approve by motion. SUMMARY: The proposed Ordinance would allow for a change in the marquee located on the municipal complex from an electronic message board to a sign that displayed the public buildings located on the municipal complex . B. Ordinance No 2005 - : An Ordinance Authorizing the Disposal of Surplus Village Personal Property RECOMMENDATION: Approve by motion. SUMMARY: Attached is an ordinance for consideration by the President and Board of Trustees declaring identified village-owned property and equipment as surplus Items are accounted for within the village's fixed asset inventory control system and were retired during FY 2005-2006. Approval is recommended. C. Resolution No. 2005- A Resolution Accepting a Termination Agreement for the Metra Depot Parking Leases Between the Village of Buffalo Grove and Commonwealth Edison Company. (Trustee Brairnan) RECOMMENDATION: Approve by motion. SUMMARY: Acceptance of proposed Agreement terminates current leases and supplement in place with Commonwealth Edison Company for the use of ComEd right of way for commuter parking at the Village's Metra depot at 825 Commerce Court. Parking leases to be replaced by master lease between Metre and. Commonwealth Edison. New Business D. Authorization to Bid-2006 Full Size Cargo Van (Replacement for Unit #458-1988 Chevrolet Astro Van) (Trustee Braiman) RECOMMENDATION: Approve by motion. SUMMARY: Authorization is requested to solicit sealed bids for a 2006 model year full-size cargo van to replace Unit 458, a model year 1988 Chevrolet Astro Van assigned to Sewer Operations. Old Business None Meeting of the Village of Buffalo Grove Board of Trustees Regular Meeting August 1, 2005 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes V. Approval of Warrant VI. Village President Report VII. Reports from the Trustees Vill. Village Manager's Report IX. Special Business X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. Consent Agenda None XII. Ordinances and Resolutions XIII. Old Business XIV. New Business XV. Executive Session XVI. Adjournment: Approximately 10.30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10.30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10.30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda August 1, 2005 7:30 PM XI. Ordinances and Resolutions None New Business None Old Business None 11651 07/18/05 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,J[JLY 18,2005 CALL TO ORDER President Hartstein called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Kahn,Trilling,and Rubin. Trustee Berman was absent Also present were: William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Assistant Village Manager/Director of Finance;Ghida Neukirch,Assistant Village Manager; Scott Anderson,Assistant Finance Director;Art Malinowski,Human Resources Director;Robert Giddens,MIS Director;Leisa Niemotka, Communications Director;Robert Pfeil,Village Planner;Greg Summers,Assistant Village Planner;Gregory Boysen,Director of Public Works; Richard Kuenkler,Village Engineer; Carmen Molinaro,Director of Golf Operations; and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Trilling,seconded by Glover,to approve the minutes of the June 20,2005 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. WARRANT#1032 Mr.Tenerelli read Warrant#1032. Moved by Glover,seconded by Braiman,to approve Warrant#1032 in the amount of$3,852,936.78,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 -Berman Motion declared carried. BUFFALO GROVE DAYS COMMITTEE President Hartstein appointed Sanjay Nahar and Allan Hoffman to the Buffalo Grove Days Committee. Moved by Glover,seconded by Kahn,to concur with President Hartstein's appointments. Upon voice vote,the motion was unanimously declared carried. POLICE COMMENDATIONS President Hartstein noted commendations for Sergeant Steven Haisley and Police Officer Edward Szos on their retirements. Sergeant Haisley served the Village for 35 years,and Officer Szos for 29 years,and President Hartstein thanked them for their service and wished them well on their retirements. TRUSTEE REPORTS Trustee Rubin noted that the Buffalo Grove Police Department received an award from IRMA for their Winter Emergency Vehicle Operators Course. This program involves creating a course for the officers and having them 11652 07/18/05 maneuver the course in winter conditions and is designed to reduce the number and severity of traffic accidents involving our officers and the public. Trustee Braiman noted the new Illinois law prohibiting drivers under the age of 18 from using any wireless cell phone while driving,and urged residents to familiarize themselves with this law. MANAGEMENT REPORT Mr.Balling noted the submittal of the Management Report for the month of June,2005;there were no questions on the report. BUFFALO GROVE FINE ARTS FESTIVAL Mr.Balling noted that the 2005 Buffalo Grove Fine Arts Festival was an enormous success this past weekend,and he commended Mrs.Neukirch and all of the volunteers for their efforts in the success of this event. President Hartstein commented on the pieces of art that were purchased for the Village. PUBLIC HEARING—METRA-PRAIRIE VIEW EAST PARKING AREA At 7:42 P.M.,President Hartstein opened the Public Hearing for the Metra-Prairie View East Parking Area, consideration of an Intergovernmental and Annexation Agreement for the proposed Metra Commuter Parking Expansion and Platform Improvements in a B-3 Planned Business Center District at Prairie Road/Half Day Road. Notice of this Public Hearing was published in the Daily Herald on July 2,2005. President Hartstein swore in Mr.Brimm to give testimony. Mr.Brimm then made a presentation on this issue,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. President Hartstein asked if there were any comments from the Board,other public bodies or the audience. Mr.Brimm confirmed for Trustee Braiman that the variations have been reviewed and approved by the Engineering and Planning Departments. Trustee Glover expressed a concern with the smaller parking spaces. Mr.Brimm explained that these spaces are standard configuration for Metra in all of their lots,and it has worked out well. Sheldon Levinbrook,a resident of Noah's Landing,questioned the landscaping,and the noise of the trains at night. Mr.Brimm commented on the landscape plan and noted that all Village standards have been met. Mr.Raysa noted for the record that Annexation Agreement that is being reviewed by the Village of Buffalo Grove tonight is that Annexation Agreement entitled Intergovernmental and Annexation Agreement for the Metra-Prairie View East Parking Area, Prairie Road,and is labeled Exhibit A in the Village Board Packet and is available for public inspection. Also on the dais is a sheet of paper labeled Page 5,which staff has reviewed and recommends that it be inserted into the agreement. The Village may proceed to annex the property because the prerequisites have been met,therefore,the Annexation Agreement may be executed and the property may then be annexed. At 7:52 P.M.,President Hartstein continued the Public Hearing until later in this meeting. PUBLIC HEARING—PRAIRIE VIEW METRA STATION At 7:52 P.M.,President Hartstein opened the Public Hearing for the Vernon Township Prairie View Metra Station, Main Street,consideration of an Annexation Agreement for the existing Vernon Township Metra Commuter Depot and Parking Area in a B-3 Planned Business Center District at Main Street/Half Day Road. Mr.Brimm,still under oath,made a presentation on the subject property,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. 11653 07/18/05 In answer to a question from Trustee Braiman,Mr.Brimm confirmed that the water and sewer access will be at no cost to the Village. President Hartstein asked if there were any further questions from the Board,other public agencies,or the audience; there were none. Mr.Raysa noted that the purpose of this Public Hearing is for that certain draft Annexation Agreement entitled Town of Vernon, Prairie View Train Station,and is available to the public. At 7:55 P.M.,President Hartstein continued until later on in this meeting. PUBLIC HEARING—185 MILWAUKEE AVENUE At 7:55 P.M.,President Hartstein called to order the Public Hearing for the request for rezoning to the B-3 District for the property at 185 Milwaukee Avenue. This Public Hearing is continued from May 16,2005 and June 20, 2005,and President Hartstein stated that there is again a need to continue the Public Hearing. Moved by Trilling,seconded by Kahn,to continue the request for rezoning to the B-3 District for the property at 185 Milwaukee Avenue Public Hearing until the August 15,2005 Village Board Meeting. Upon voice,the motion was unanimously declared carried. At 7:56 P.M.,President Hartstein continued this Public Hearing until August 15,2005. QUESTIONS FROM THE AUDIENCE Jim Papreck, 129 Forest Place,stated that he has been in contact with the Village to get vegetation trimmed back on the sidewalk on the north side of Deerfield Road,east of Buffalo Grove Road,but it has not been done. President Hartstein stated that Mr.Balling will investigate this situation and respond to Mr.Papreck and the Board. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. There were no requests to remove any items from the Consent Agenda. Moved by Braiman,seconded by Kahn,to approve the Consent Agenda. ORDINANCE No.2005-39—Sisn Code Variance Motion to approve an ordinance granting a variation of Sign Code, Section 14.40.080,pertaining to Banners; and Section 14.20.040,pertaining to Embellishments,for Belmont Village,500 McHenry Road. RESOLUTION No.2005-18—Federal Participation/Deerfield Parkwav Motion to approve a resolution approving an Intergovernmental Agreement providing for Federal participation in the construction of the Deerfield Parkway(Illinois Route 83 to Weiland Road)street improvement. RESOLUTION No.2005-19—Lake County Participation/Deerfield Parkway Motion to approve a resolution approving an Intergovernmental Agreement providing for Lake County participation in the construction of the Deerfield Parkway(Illinois Route 83 to Weiland Road)street improvement. RESOLUTION No.2005-20—Construction Engineerins Services/Deerfield Parkwav Motion to approve a resolution approving an Agreement for Construction Engineering Services related to Deerfield Parkway(Illinois Route 83 to Weiland Road)street improvement. 11654 7/18/05 RESOLUTION No.2005-21—Utilization Anreement/Northwest Community Hospital Motion to approve a resolution approving a Utilization Agreement of Northwest Community Hospital Geac Public Safety Software Systems and Services. RESOLUTION No.2005-22—Lake Countv Stormwater Mananement Commission Motion to approve a resolution approving an Intergovernmental Agreement with the Lake County Stormwater Management Commission concerning the Indian Creek Stream Clearance and Streambank Stabilization Improvement. RESOLUTION No.2005-23—Northwestern Illinois Regional Crime Laboratory Motion to approve an Intergovernmental Agreement among the member agencies of the Northwestern Illinois Regional Crime Laboratory. RESOLUTION NO.2005-24—Call One telephone service Motion to approve a Service Agreement with Call One for telephone service to the Village of Buffalo Grove. RESOLUTION No.2005-25—Propertv Disposition Services Agreement Motion to approve a resolution approving Property Disposition Services Agreement. DRAINAGE IMPROVEMENT PROJECT—986-1062 Harvard Lane Motion to approve the authorization to bid—Drainage Improvement Project on Harvard Lane(Between 986 and 1062 Harvard Lane). EASEMENT AGREEMENTS for DRAINAGE IMPROVEMENT PROJECT Motion to accept the Easement Agreements for the Drainage Improvement Project on Harvard Lane(Between 986 and 1062 Harvard Lane). 909 ASBURY DRIVE PARKING LOT—Approval of DIA Motion to approve the Development Improvement Agreement-909 Asbury Drive Parking Lot. GLENBROOOK PROPERTIES—Aproval of Appearance Review Team Recommendation Motion to approve the Appearance Review Team recommendation—Glenbrook Properties/Fidelities Wes Builders, Fairview Estates, Southeast corner Weiland Road and Pauline Avenue. ESTATES AT HIDDEN LAKE—Approval of DIA Motion to approve the Development Improvement Agreement&Final Plat of Subdivision—Estates at Hidden Lake. 1370 ABBOTT COURT—Approval of DIA Motion to approve the Certificate of Initial Acceptance&Approval for 1370 Abbott Court. CUSTODIAL SERVICES CONTRACT—Award of Bid Motion to approve the Award of Bid—Annual contract for Custodial Services. 11655 7/18/05 PARKWAY REPLACEMENT TREES Motion to authorize the purchase of parkway replacement trees—calendar 2005 option. FAIRVIEW ESTATES—DIA&Final Plat of Subdivision Motion to approve the Development Improvement Agreement&Final Plat of Subdivision-Fairview Estates. SERGEANT STEVEN HAISLEY&OFFICER EDWARD SZOS Motion to approve the Commendation for Sergeant Steven Haisley and Office Edward Szos,on their retirements. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 5—Braiman,Glover,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. ORDINANCE#2005-40—METRA-PRAIRIE VIEW EAST PARKING AREA President Hartstein asked if there were any more comments or questions from anyone;there were none. President Hartstein adjourned the Public Hearing at 8:07 P.M. Moved by Glover,seconded by Kahn,to pass Ordinance#2005-40,approving an Intergovernmental and Annexation Agreement for the Metra-Prairie View East Parking Area,Prairie Road. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. ORDINANCE#2005-41—METRA-PRAIRIE VIEW EAST PARKING AREA ANNEXATION Moved by Glover,seconded by Kahn,to pass Ordinance#2005-41,annexing certain property to the Village of Buffalo Grove(Metra-Prairie View East Parking Area,Prairie Road). Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. ORDINANCE#2005-42—METRA-PRAIRIE VIEW EAST PARKING AREA ZONING Moved by Trilling,seconded by Kahn,to pass Ordinance#2005-42,amending the Comprehensive Zoning Ordinance of the Village of Buffalo Grove,Illinois concerning the Metra-Prairie View East Parking Area,Prairie Road. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. President Hartstein asked if there were any further comments or questions from anyone;there were none. President Hartstein closed the Public Hearing at 8:10 P.M. 11656 7/18/05 ORDINANCE#2005-43—METRA-PRAIRIE VIEW STATION Moved by Trilling,seconded by Kahn,to pass Ordinance#2005-43,approving an Annexation Agreement for the Vernon Township Prairie View Metra Station,Main Street. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. ORDINANCE#2005-44—METRA-PRAIRIE VIEW STATION ANNEXATION Moved by Glover,seconded by Kahn,to pass Ordinance#2005-44,annexing certain property to the Village of Buffalo Grove(Vernon Township Prairie View Metra Station,Main Street). Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. ORDINANCE#2005-45—METRA-PRAIRIE VIEW STATION ZONING Moved by Glover,seconded by Kahn,to pass Ordinance#2005-45,amending the Comprehensive Zoning Ordinance of the Village of Buffalo Grove,Illinois concerning the Vernon Township Prairie View Metra Station,Main Street. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. RESOLUTION#2005-26—METRA AGREEMENT Mr.Brimm stated that a mailing had been planned for a Public Hearing for the Commerce Court/Commonwealth Edison annexation,however,there was an error at the Daily Herald,and the advertisement was not published. For the record,everything had been done but the publication;the notice has been re-published and the Public Hearing will be before the Board on August 1,2005. Mr.Brimm made a presentation with regard to authorization of Amendment Number 5 to the Commuter Station Development Agreement between the Village of Buffalo Grove and the Commuter Rail Division of the Regional Transportation Authority d/b/a Metra,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. Mr.Raysa stated that part of this agreement takes the existing two leases that the Village has with ComEd and provides for termination of those leases. In order for the master lease to go forward,the Village must terminate the first two leases,and he asked that a motion also direct staff to prepare the necessary paperwork with Commonwealth Edison to terminate Parking Lot Lease#1 and Parking Lot Lease#2. Moved by Trilling,seconded by Kahn,to pass Resolution#2005-26,authorizing Amendment Number 5 to the Commuter Station Development Agreement between the Village of Buffalo Grove and the Commuter Rail Division of the Regional Transportation Authority d/b/a Metra,and to direct staff to prepare the necessary paperwork with Commonwealth Edison to terminate Parking Lot Lease#1 and Parking Lot Lease#2. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. 11657 7/18/05 Trustee Braiman thanked Mr.Brimm for the extraordinary effort put forth in negotiating this agreement. Mr.Brimm stated that this was a challenging project,and he thanked Mr.Raysa,Mr.Boysen,Mr.Pfeil,Mr. Summers,Vernon Township and Metra for their efforts in putting this agreement together. Mr.Brimm presented an update on the train horn quiet zone legislation. ARBORETUM&BUFFALO GROVE GOLF CLUBS 6-MONTH FINANCIAL REPORT Mr.Anderson made a presentation regarding the CY 2005 Six-Month Finance Report for the Arboretum and Buffalo Grove Golf Clubs,details of which are contained in the report that he prepared. Mr.Molinaro commented on the marketing strategy for both courses,and answered questions from the Board. Moved by Kahn,seconded by Braiman,to accept the CY 2005 Six-Month Finance Report for the Arboretum and Buffalo Grove Golf Clubs. Upon voice vote,the motion was unanimously declared carried. COMMUNICATIONS SYSTEM Ms.Niemotka made a presentation with regard to the Sole Source Acquisition of Workflow Management System for Communications,details of which are contained in the Village Board Meeting Agenda Item Overview that she prepared,after which she answered questions from the Board. Moved by Braiman,seconded by Trilling,to authorize bid waiver/sole source acquisition of workflow management system for communications. Upon voice vote,the motion was unanimously declared carried. ACTIVE KIDS ACADEMY Denis Lanski presented a brief overview of his proposal for a facility that would provide educational programs and physical activities for children,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. Mr.Lanski then answered questions from the Board. The Board as a whole was comfortable with the use and believed it would fill a need in the Village,but all voiced great concern with the lack of parking and did not believe that this use would work in this location Moved by Trilling to refer the proposed Active Kids Academy, 1370 Abbott Court,consideration of a special use in the Industrial District to the Plan Commission for review. Since there was no second to the motion,there was no referral to the Plan Commission,and President Hartstein suggested that Mr.Lanski explore other possibilities in the Village for his business. EXECUTIVE MEETING Moved by Braiman,seconded by Kahn,to move to Executive Meeting to discuss Pending Litigation. Upon roll call, Trustees voted as follows: AYES: 5—Braiman,Glover,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Berman Motion declared carried. The Board moved to Executive Meeting from 9:08 P.M.until 10:10 P.M. 11658 7/18/05 ADJOURNMENT Moved by Kahn,seconded by Braiman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:11 P.M. Janet M. Sirabian,Village Clerk APPROVED BY ME THIS DAY OF ,2005 Village President zl*�- I VILLAGE OF BUFFALO GROVE WARRANT#1033 1 Aug-05 Corporate Fund: Reimbursements & Fund Transfers 351,955.48 Reserve for Capital Replacement Autos 0.00 Reserve for Capital Replacement-MIS 1,540.00 Revenue Reimbursements 11,541.26 Legislative 24,531.44 Office of Village Manager 1,021.16 Management Information Systems 2,614.28 Legal 1,000.50 Finance & General Services 12,031.56 Fire Services 17,829.63 Police Services 41,919.58 Building &Zoning 28,560.15 Engineering Services 154.25 Building & Grounds 10,329.49 Street & Bridge Operations 4,212.15 Street & Bridge Administration 771.81 Forestry 991.29 Central Garage 28,322.36 ESDA 203.35 Transfer/Non Operating 15 260.29 Total ' 238,790.03 Illinois Municipal Retirement Fund: 0.00 Parking Lot Fund: 1,157.77 Motor Fuel Tax Fund: 23,779.61 Capital Projects-Facilities: 0.00 Capital Projects-Streets: 200.00 Health Insurance Expense 49,739.53 Bond & Interest Fund #1: 0.00 Bond & Interest Fund#2: 0.00 Bard & Interest Fund#3: 0.00 Facilities Development Debt Service Fund: 0.00 Police Pension Fund: 0.00 Fire Pension Fund: 12,812.26 R.H.S. 0.00 Water Fund: Reimbursements & Refunds: 90.00 Water Operations 10,897.52 Sewer Operations 11,221.08 Total 22,208.60 Buffalo Grove Golf Fund: Reimbursements & Refunds: 0.00 Golf Operations 15,460.19 Total 15,460.19 Arboretum Golf Fund: Reimbursements 0.00 Golf Operations 229703.22 Total 22,703.22 Refuse Service Fund: 0.00 PAYROLL PERIOD ENDING PAYROLL PERIOD ENDING 07/24/05 823,188.37 TOTAL WARRANT 61033 1,210,039.58 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President 07/2"5 Adj Bonus(Aug) Balance Net Earnings 519,439.38 519,439.38 Federal WM PENUO 945 10,542.09 10,542.09 Federal W/H BW 941 71,674.51 71,674.51 Federal W/H MO 941 373.61 373.61 Credit Union 29,241.70 29,241.70 State W/H 15,995.23 15,995.23 State W/H Wisc 557.64 557.64 United Way 332.50 332.50 AFLAC 30.60 30.60 Police Pension 17,783.36 17,783.36 Fire Pension 14,115.34 14,115.34 Flex Savings 0•00 Dependent Care 0.00 Retire Health Sav 1,197.08 1,197.08 ICMA Employee 28,229.53 28,229.53 1CMA Employer 2,151.14 2,151.14 PPO Premium Deduct 8,115.03 8,115.03 IPBC/Retirees 6,991.20 6,991.20 FICA 17,835,25 17,835.25 35,670.50 FOP 78.75 78.75 Medicare 7,952.68 7,952.68 15,905.36 51,575.86 Fire Dues 1,272.00 1,272.00 Life Insurance 295.00 295.00 PC Purchase 1,646.86 1,646.86 Gamishments 3,780.80 3,780.80 Suspension 0•00 General Fund Fire 245.00 245.00 Sub-:otal 759,876.28 0.00 0.00 759,876.28 785,E IMRF-Supplement 0•00 IMRF-Employee 11,841.35 11,841.35 IMRF-Employer 25,682.81 25,682.81 Gross Payroll 797,400.44 0.00 0.00 797,400.44 --823$8.37 Bank Tra=r Equals total of Payrl Dist by Org ee Pay Adjustment Register, Current Employer Expense Payroll Gross 823,188.37 Bank Sheets should always=this# Water/Sewer 25,198.20 Police Pension 84,354.03 Fire Pension 40,220.21 BG Golf 26,936.17 Arb Golf 25,860.50 Difference between Pyd Gross 620,619.26 Total Other Funds 202,569.11 less water/golf/pension Date: 07/28/05 11 :09 Village of Buffalo Grove Page: 1 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000010 DEPT NO. 000010 CORPORATE FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 7 POLICE PENSION FUND 0801050000 078300 214 POLICE PENSION 7,327.32 *TOTAL VENDOR POLICE PENSION FUND 7, 327.32 8 FIRE PENSION FUND 0801050000 078301 215 FIRE PENSION 955.11 *TOTAL VENDOR FIRE PENSION FUND 955.11 26 IMRF 0801050000 078302 217 IMRF 1, 828.97 0801050000 078302 217 IMRF 3, 966.82 *TOTAL VENDOR IMRF 5,795.79 52355 ASAP SOFTWARE 2652014 078377 229 RES CAP REP MIS 1, 540.00 *TOTAL VENDOR ASAP SOFTWARE 1, 540.00 99998 LAUREL KONOPACKI 186364 078143 224 DEP DIA 1, 000.00 186372 078348 224 DEP DIA 1,000.00 *TOTAL VENDOR -> ONE-TIME VENDORS 2, 000.00 326666 GROUNDWORK, LTD 7/21/05 078345 224 DEP DIA/SAN SEWER 5, 000.00 *TOTAL VENDOR GROUNDWORK, LTD 5, 000.00 901001 VERLO OF MUNDELEIN WH21155 078282 223 RES CAP REP 4, 730.40 *TOTAL VENDOR VERLO OF MUNDELEIN 4, 730.40 * 902750 VILLAGE OF BUFFALO GROVE 07/05 078369 136 INV POOL INT 33.37 *TOTAL VENDOR VILLAGE OF BUFFALO 33.37 * 903030 VILLAGE OF BUFFALO GROVE 07/05 078364 123 INV POOL INT 28.61 *TOTAL VENDOR VILLAGE OF BUFFALO 28.61 * 903040 VILLAGE OF BUFFALO GROVE 07135 078320 224 DEP DIA 11,528.00 07/05 078365 124 INV POOL INT 4, 529.14 *TOTAL VENDOR VILLAGE OF BUFFALO 16, 057.14 Date: 07/28/05 11:09 Village of Buffalo Grove Page: 2 User: huntsa EXPENDITURE APPROVALS LIST` Warrant Date 08/01/05 FUND NO. 000010 DEPT NO. 000010 CORPORATE FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903050 VILLAGE OF BUFFALO GROVE 07/05 078366 127 INV POOL INT 1, 191.88 *TOTAL VENDOR VILLAGE OF BUFFALO 1, 191.88 903200 VILLAGE OF BUFFALO GROVE 07/05 078363 122 INV POOL INT 643.61 *TOTAL VENDOR VILLAGE OF BUFFALO 643.61 * 903280 VILLAGE OF BUFFALO GROVE 07/05 078367 132 INV POOL INT 548.26 *TOTAL VENDOR VILLAGE OF BUFFALO 548 .26 * 903340 VILLAGE OF BUFFALO GROVE 07/05 078368 133 INV POOL INT 5, 722.21 *TOTAL VENDOR VILLAGE OF BUFFALO 5, 722.21 * **TOTAL CORPORATE FUND 51, 573.70 Date: 07/28/05 11:09 Village of Buffalo Grove Page: 3 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000010 DEPT NO. 000210 CORPORATE REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 ESTHER PEDDRICK MULTIPLE 078262 1299 ALL OTHER INCOME 201.30 24677 078247 1067 RET TAX 432.00 P3873232 078292 1253 VILLAGE ORD FINES 20.00 *TOTAL VENDOR -> ONE-TIME VENDORS 653.30 * 155115 COUNTRY COURT ANIMAL HOSP JUNE 05 078289 1121 ANIMAL LIC-DOGS 16.00 *TOTAL VENDOR COUNTRY COURT ANIMA 16.00 * 418935 IL ST POLICE-INFO & TECH 78371 078246 1299 ALL OTHER INCOME 2.34.00 *TOTAL VENDOR IL ST POLICE-INFO & 234.0:0 * 611920 N E MULTI-REG. TRNG. 67852 078157 1299 ALL OTH INC/PRO T 5,500.00 *TOTAL VENDOR N E MULTI-REG. TRNG 5, 500.00 * 812795 SIEMENS BLDG TECH. , INC JAN-JNE 05 078314 1073 HOME RULE SALES T 5, 137.96 *TOTAL VENDOR SIEMENS BLDG TECH. , 5,137.96 * **TOTAL CORPORATE REVENUE 11,541.26 Date: 07/28/05 11:09 Village of Buffalo Grove Page: 4 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000010 DEPT NO. 000401 LEGISLATIVE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 114810 BUFFALO GROVE PARK DIST. 7/25/05 078324 3718 ARTS COMM 65.00 *TOTAL VENDOR BUFFALO GROVE PARK 65.00 124403 CART MART OF WI, INC MULTIPLE 078338 3718 ARTS COMM/G.C. RE 140. 00 *TOTAL VENDOR CART MART OF WI, IN 140.00 * 362150 HIGHWAY SAFETY CORP 50068 078243 3718 ARTS COMM 319.00 *TOTAL VENDOR HIGHWAY SAFETY CORP 319.00 * 512730 LAKE CO MUNICIPAL LEAGUE 7/1.9/05 078328 3215 REC COMM AFF 500.00 *TOTAL VENDOR LAKE CO MUNICIPAL L 500.00 567960 MELROSE PYROTECHNICS, INC 6584 078251 3715 FIRE WORKS 20, 000.00 *TOTAL VENDOR MELROSE PYROTECHNIC 20, 000.00 * 605020 GHIDA NEUKIRCH YR 2005 078154 3718 ARTS COMM 1, 651.02 *TOTAL VENDOR GHIDA NEUKIRCH 1,651.02 * 612180 NORTHWEST MUN. CONFERENCE 7/1.5/05 078330 3215 REC COMM AFF 440.00 *TOTAL VENDOR NORTHWEST MUN. CONF 440.00 696081 J. W. PEPPER & SON, INC MULTIPLE 078373 3722 BGSB 231.00 *TOTAL VENDOR J. W. PEPPER & SON, 231.00 * 881070 UNIQUE VIDEO PRODUCTIONS 4006 078279 4941 CABLE TV PROG 695.00 *TOTAL VENDOR UNIQUE VIDEO PRODUC 695.00 * 881106 UNITED SPEC ADV INC 8081 078280 3718 ARTS COMM 490.42 *TOTAL VENDOR UNITED SPEC ADV INC 490.42 * **TOTAL LEGISLATIVE 23, 526.44 1, 005.00 Date: 07/28/05 11:09 Village of Buffalo Grove Page: 5 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000010 DEPT NO. 000405 OFC VLG MANAGER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 4499 JUNE 078227 3211 TELEPHONE 66.63 *TOTAL VENDOR CALL ONE 66.63 * 152497 COMCAST CABLE 79098 6/05 078117 4941 CABLE TV PROG 11.50 *TOTAL VENDOR COMCAST CABLE 11.50 * 394460 ICMA ANNUAL CONF. REG. 7/1-5/05 078326 3213 TRAVEL 893.00 *TOTAL VENDOR ICMA ANNUAL CONF. R 893.00 903230 VBG VIL MGRS OFFICE 7/27/05 078370 3215 MISC EXP _28.00 7/27/05 078370 4935 MISC EXP 22.03 *TOTAL VENDOR VBG VIL MGRS OFFICE 50.03 **TOTAL OFC VLG MANAGER 128.16 893 .00 Date: 07/28/05 11:09 Village of Buffalo Grove Page: 6 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000010 DEPT NO. 000407 MIS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 51035 ARCH WIRELESS A2247745G 078106 3211 TELE/EQUIP RENT/M 20.31 *TOTAL VENDOR ARCH WIRELESS 20.31 120072 CALL ONE 4499 JUNE 078227 3211 TELEPHONE 22 .69 *TOTAL VENDOR CALL ONE 22:69 288985 FOX VALLEY FIRE & SAFETY 283204 078241 4313 OFFICE EQUIPMENT 190.00 *TOTAL VENDOR FOX VALLEY FIRE & S 190.00 348516 HASTINGS AIR ENERGY CONT 17004 078242 4313 OFFICE EQUIPMENT 256.75 *TOTAL VENDOR HASTINGS AIR ENERGY 256.75 375776 IL CENTURY NETWORK/ 12978 078244 3211 TELEPHONE 242.50 *TOTAL VENDOR IL CENTURY NETWORK/ 242 .50 583795 MARY MOODHE 7/21/05 078353 4935 ALL OTHER EXP 30.00 *TOTAL VENDOR MARY MOODHE 30.00 749500 RMS INFO TECH INTEG MULTIPLE 078268 4313 COMP SERV/OFF EQU 1,472 .00 MULTIPLE 078268 3221 COMP SERV/OFF EQU 77.50 *TOTAL VENDOR RMS INFO TECH INTEG 1, 549.50 * 804650 SOUND INCORPORATED D1192817 078273 4313 OFFICE EQUIPMENT 249.98 *TOTAL VENDOR SOUND INCORPORATED - 249.98 * 903230 VBG VIL MGRS OFFICE 7/27/05 078370 4935 MISC EXP 9.55 7/27/05 078370 4935 MISC EXP 43.00 *TOTAL VENDOR VBG VIL MGRS OFFICE 52.55 **TOTAL MIS 2,614.28 Date: 07/28/05 11:09 Village of Buffalo Grove Page: 7 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000010 DEPT NO. 000408 LEGAL SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED \ 102879 KATHLEEN W. BONO MULTIPLE 078286 3619 LEGAL REIMB 628.00 *TOTAL VENDOR KATHLEEN W. BONO 628.00 * 687700 PADDOCK PUBLICATIONS, INC. 7/16/05 078306 3615 LEGAL NOTICES 372.50 *TOTAL VENDOR PADDOCK PUBLICATION 372.50 * **TOTAL LEGAL SERVICES 1,000.50 Date: 07/28/05 11:09 Village of Buffalo Grove Page: 8 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 51038 ARCTIC ISLE 1651 078221 4935 ALL OTHER EXP 36.95 *TOTAL VENDOR ARCTIC ISLE 36.95 * 58181 AT&T 7275 JUN 0 078284 3211 TELEPHONE 27.77 *TOTAL VENDOR AT&T 27.77 * 120072 CALL ONE 4499 JUNE 078227 3211 TELEPHONE 443.28- 4499 JUNE 078227 3211 TELEPHONE 3,103.49 *TOTAL VENDOR CALL ONE '2,8b0.I 155034 CORPORATE EXPRESS 62361399 078288 3240 OFFICE SUPP 114.16 *TOTAL VENDOR CORPORATE EXPRESS 114.16 * 276000 FEDERAL EXPRESS CORP. MULTIPLE 078291 3212 POSTAGE 14.75 MULTIPLE 078291 3212 POSTAGE 12.65 *TOTAL VENDOR FEDERAL EXPRESS COR 27.40 * 321600 GOVT FIN OFFICERS ASSOC 7/28/05 078385 3219 PRINTING 304.40 *TOTAL VENDOR GOVT FIN OFFICERS A 304.40 * 394460 ICMA ANNUAL CONF. REG. JLY 05 078327 3213 TRAVEL 720.00 *TOTAL VENDOR ICMA ANNUAL CONF. R 720.00 417830 IL GFOA 8/11/05 078294 3112 PRO TRNG 400.00 *TOTAL VENDOR IL GFOA 400.00 512962 LANER, MUCHIN, DOMBROW, 254913 078145 3618 SPECIAL COUNCIL 245.88 *TOTAL VENDOR LANER, MUCHIN, DOMB 245.88 545495 ART MALINOWSKI SUMMER 05 078389 3112 PRO TRNG 875.84 *TOTAL VENDOR ART MALINOWSKI 875.84 589500 MUNICIPAL CLERKS OF IL Date: 07/28/05 11:09 Village of Buffalo Grove Page: 9 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED SEPT 06 078258 3113 MEMBERSHIP/DUES 60.00 *TOTAL VENDOR MUNICIPAL CLERKS OF 60.00 * 598773 NEOPOST LEASING 3884178 078304 3217 EQUIP RENTAL 178.00 *TOTAL VENDOR NEOPOST LEASING 178.00 * 772015 SBC MULTIPLE 078313 3211 TELEPHONE 58.60 MULTIPLE 078313 3211 TELEPHONE 17.51 MULTIPLE 078313 3211 TELEPHONE 58.60 *TOTAL VENDOR SBC 134.71 * 841600 THIRD MILLENNIUM ASSOC 5781 078277 4935 ALL OTHER EXP 3,833.73 5778 078317 4913 CONS FEES OTHER 2, 138.59 *TOTAL VENDOR THIRD MILLENNIUM AS 5, 972.32 * 903220 VILLAGE OF BUFFALO GROVE MULTIPLE 078319 4935 MISC EXP 14.00 MULTIPLE 078319 4935 MISC EXP 30.00 MULTIPLE 078319 4935 MISC EXP 29.42 *TOTAL VENDOR VILLAGE OF BUFFALO 73.42 **TOTAL FIN & GEN SERVICES 11,311.56 720.00 Date: 07/28/05 11:09 Village of Buffalo Grove Page: 10 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 9277 ADVANCED/PLM SALES K-180159 078102 4316 OPER EQ DEPT 1, 505.00 *TOTAL VENDOR ADVANCED/PLM SALES 1, 505.00 83155 BATTERY-TECH CENTRAL 52740 078224 3117 SAFETY EQUIP 100.00 *TOTAL VENDOR BATTERY-TECH CENTRA 100. 00 * 93700 BILL'S GROVE FLORIST,LTD. MULTIPLE 078111 4935 ALL OTHER EXP 130.00 *TOTAL VENDOR BILL'S GROVE FLORIS 130.00 * 99998 ANDREW PIERE-PLANS EXAM 9/_2/05 078395 3112 PRO TRNG 85.00 *TOTAL VENDOR -> ONE-TIME VENDORS 85.00 * 120072 CALL ONE 4499 JUNE 078227 3211 TELEPHONE 960.21 *TOTAL VENDOR CALL ONE 960.21 * 302510 GARVEY'S OFFICE PRODUCTS 6351390 078129 3240 OFFICE SUPP 85.92 *TOTAL VENDOR GARVEY'S OFFICE PRO 85.92 * 423900 I.R.M.A. 5575 078295 4928 DED COMP/DED NON 1, 171.82 *TOTAL VENDOR I.R.M.A. 1, 171.82 * 489230 FED EX KINKO'S 361.7000861 078142 3824 SMALL EQUIP 8.01 *TOTAL VENDOR FED EX KINKO'S 8 .01 * 568263 MUNICIPAL EMER. SERV 295015 078393 4111 M&R DEPT EQUIP 112.88 *TOTAL VENDOR MUNICIPAL EMER. SER 112 .88 * 585382 MOTO PHOTO MULTIPLE 078152 3824 SUPP FOSG/SMALL E 63 .26 *TOTAL VENDOR MOTO PHOTO 63 .26 * 605154 NFPA CREPTIA 078259 4935 ALL OTHER EXP 145.00 *TOTAL VENDOR NFPA 145.00 * Date: 07/28/05 11:09 Village of Buffalo Grove Page: 11 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 612100 N W CENTRAL DISPATCH SYS 6819 078158 4914 MEMBER ASSES 11,558.05 *TOTAL VENDOR N W CENTRAL DISPATC 11, 558.05 687707 PADDOCK PUBLICATIONS 270995 SEP 078260 3218 SUB/PUB 37.60 *TOTAL VENDOR PADDOCK PUBLICATION 37.60 * 709020 PITNEY BOWES MULTIPLE 078264 3217 EQUIP RENTAL/OPER 413.84 *TOTAL VENDOR PITNEY BOWES 413 .84 * 829250 COMMERCIAL CAPITAL LEND 50011 078275 3250 MISC SUPP 966.00 *TOTAL VENDOR COMMERCIAL CAPITAL 966.00 * 881320 UNIVERSITY OF IL/GAR UFIN9832 078171 3112 PRO TRNG 100.00 *TOTAL VENDOR UNIVERSITY OF IL/GA 100.00 * 903455 VERIZON WIRELESS MULTIPLE 078281 3217 EQUIP RENT 132 .20 *TOTAL VENDOR VERIZON WIRELESS 132 .20 * 988700 ZIMMERMAN HARDWARE 1346 JUN 0 078173 3824 EQUIP/M&R/SUPP 201.40 1346 JUN 0 078173 3250 EQUIP/M&R/SUPP 48.06 1346 JUN 0 078173 4111 EQUIP/M&R/SUPP 5.38 *TOTAL VENDOR ZIMMERMAN HARDWARE 254.84 **TOTAL FIRE SERVICES 17, 829.63 Date: 07/28/05 11:09 Village of Buffalo Grove Page: 12 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 51090 ARLINGTON HTS ANIMAL HOSP JUNE 05 078107 4918 ANIMAL CONTROL 109.50 *TOTAL VENDOR ARLINGTON HTS ANIMA 109.50 * 99840 BLOOMING GROVE FLORISTS 558501 078112 4935 ALL OTHER EXP 59.00 *TOTAL VENDOR BLOOMING GROVE FLOR 59.00 * 112600 MARK BUCALO 6/21/05 078323 4934 COM ON ACCRED/TRAVEL 113.91 6/21/05 078323 3213 COM ON ACCRED/TRAVEL 1, 000.00 *TOTAL VENDOR MARK BUCALO 1, 113 .91 120010 C.A.L.E.A. 23981 078287 4934 COMM ON ACCRED 600.00 *TOTAL VENDOR C.A.L.E.A. 600.00 * 120072 CALL ONE 4499 JUNE 078227 3211 TELEPHONE 469.52 *TOTAL VENDOR CALL ONE 469.52 * 139010 CHICAGO COMM. SERV. INC. 133882 078114 4112 M&R RADIOS 75.00 *TOTAL VENDOR CHICAGO COMM. SERV. 75.00 * 139499 CITICORP VENDOR FIN. INC 4021420050 078115 4313 OFFICE EQUIPMENT 892.93 *TOTAL VENDOR CITICORP VENDOR FIN 892.93 * 152889 CDW GOVERNMENT, INC SZ85363 078231 3345 SUPP FOSG 103 .85 *TOTAL VENDOR CDW GOVERNMENT, INC 103.85 * 160360 CROWN TROPHY IVC05601 078290 4116 PATROL EQUIPMENT 12.00 *TOTAL VENDOR CROWN TROPHY 12.00 * 163110 CULLIGAN WATER 4530269 078399 3343 SUPP PATROL 60.75 *TOTAL VENDOR CULLIGAN WATER 60.75 * 196000 JAMES DUNNE 6/21/05 078325 3213 COM ON ACCRED/TRAVEL 1, 000.00 Date: 07/28/05 11:09 Village of Buffalo Grove Page: 13 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 6/21/05 078325 4934 COM ON ACCRED/TRAVEL 148.91 *TOTAL VENDOR JAMES DUNNE 1, 148.91 276000 FEDERAL EXPRESS CORP. 3-833-4132 078127 4935 ALL OTHER EXP 32 .58 *TOTAL VENDOR FEDERAL EXPRESS COR 32.58 * 361910 HHI, INC. 4876 078293 4116 PATROL EQUIP 75.00 *TOTAL VENDOR HHI, INC. 75.00 * 417815 ILETSBEI 6/06 078245 3218 SUB/PUB 40.00 *TOTAL VENDOR ILETSBEI 40.00 * 423900 I .R.M.A. 5575 078295 4929 DED COMP/DED NON 3, 030.01 55'75 078295 4928 DED COMP/DED NON 499.44 *TOTAL VENDOR I.R.M.A. 3,529.45 * 462600 JEWEL FOOD STORES JUNE 05 078138 4935 ALL OTHER EXP 204.15 *TOTAL VENDOR JEWEL FOOD STORES 204.15 * 482300 KALE UNIFORMS, INC. 373606 078296 3115 CLOTH ALLOW 107.13 373401 078139 3115 CLOTH ALLOW 48.77 *TOTAL VENDOR KALE UNIFORMS, INC. 155. 90 * 483067 KEE BUSINESS SYSTEMS 304:01 078140 4313 OFFICE EQUIP 1,261.96 *TOTAL VENDOR KEE BUSINESS SYSTEM 1,261.96 * 506000 KUSTOM SIGNALS, INC 239313 078144 4116 PATROL EQUIP 155.78 *TOTAL VENDOR KUSTOM SIGNALS, INC 155.78 * 512701 LAKE COUNTY ANIMAL CONT 6/2005 078297 4918 ANIMAL CONTROL 132 . 00 *TOTAL VENDOR LAKE COUNTY ANIMAL 132. 00 * 547065 MAS MODERN MARKETING MMI:026944 078298 3350 SUPP CPCR 547.05 *TOTAL VENDOR MAS MODERN MARKETIN 547.05 * Date: 07/28/05 11:09 Village of Buffalo Grove Page: 14 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 585382 MOTO PHOTO MULTIPLE 078152 3345 SUPP FOSG/SMALL E 13.58 *TOTAL VENDOR MOTO PHOTO 13 .58 * 605128 NEXTEL COMMUNICATIONS 251253222- 078155 3211 TELEPHONE 998.19 *TOTAL VENDOR NEXTEL COPVMMUNICATIO 998.19 * 611920 N E MULTI-REG. TRNG. 67852 078157 3112 ALL OTH INC/PRO T 800.00 *TOTAL VENDOR N E MULTI-REG. TRNG 800.00 * 612100 N W CENTRAL DISPATCH SYS 6819 078158 4914 MEMBER ASSES 26, 968.79 *TOTAL VENDOR N W CENTRAL DISPATC 26, 968.79 * 620280 THOMAS NUGENT 7/21/05 078331 3345 SUPP FO G 83.52 *TOTAL VENDOR THOMAS NUGENT 83.52 654250 ORPHANS OF THE STORM JUNE 05 078305 4918 ANIMAL CONTROL 22.50 *TOTAL VENDOR ORPHANS OF THE STOR 22 .50 * 709012 PITNEY BOWES INCORPORATED 624071 078309 3347 SUPP RECORDS 48.92 *TOTAL VENDOR PITNEY BOWES INCORP 48.92 * 709020 PITNEY BOWES MULTIPLE 078264 3355 EQUIP RENTAL/OPER 90.00 *TOTAL VENDOR PITNEY BOWES 90.00 * 729350 QUILL CORPORATION 8417644 078164 3347 SUPP RECORDS 159.92 8460205 078266 3347 SUPP RECORDS 56.85 *TOTAL VENDOR QUILL CORPORATION 216.77 * 732457 RADIO OUTFITTER MULTIPLE 078311 4116 PATROL EQUIP 147.70 MULTIPLE 078311 4116 PATROL QUIP 110.14 *TOTAL VENDOR RADIO OUTFITTER 257.84 Date: 07/28/05 11:09 Village of Buffalo Grove Page: 15 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 732510 RADIO-SHACK 211599 078312 3349 SUPP TRAINING 22.38 *TOTAL VENDOR RADIO-SHACK 22.38 818210 STREICHER'S MULTIPLE 078315 3115 POLICE GRANT CHGS 200.00 MULTIPLE 078315 4952 POLICE GRANT CHGS 527.95 MULTIPLE 078315 3115 POLICE GRANT CHGS 200.00 MULTIPLE 078315 4952 POLICE GRANT CHGS 527.95 *TOTAL VENDOR STREICHER'S 1,455.90 881420 UNITED PARCEL SERVICE 7/14/05 078335 3212 POSTAGE 11.74 7/21/05 078334 3212 POSTAGE 10.40 *TOTAL VENDOR UNITED PARCEL SERVI 22.14 903220 VILLAGE OF BUFFALO GROVE MULTIPLE 078319 4935 MISC EXP 2.06 MULTIPLE 078319 4335 MISC EXP 31.49 MULTIPLE 078319 3112 MISC EXP 34.00 MULTIPLE 078319 4935 MISC EXP 59.43 MULTIPLE 078319 3211 MISC EXP 12.83 *TOTAL VENDOR VILLAGE OF BUFFALO 139.81 **TOTAL POLICE SERVICES 39, 551.10 2,368.48 Date: 07/28/05 11:09 Village of Buffalo Grove Page: 16 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000010 DEPT NO. 000441 BUILDING & ZONING VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 4499 JUNE 078227 3211 TELEPHONE 24.05 *TOTAL VENDOR CALL ONE 24.05 * 145700 CLARKE MOSQUITE CONT PROD MULTIPLE 078116 3216 MAINT CONTR 22, 500.00 *TOTAL VENDOR CLARKE MOSQUITE CON 22, 500.00 * 611779 NO IL AM BACKFLOW PREV AS 8/19/05 078329 3112 PRO TRNG 85.00 *TOTAL VENDOR NO IL AM BACKFLOW P 85.00 842000 THOMPSON ELEVATOR INSP. MULTIPLE 078170 4913 CONS FEES OTHER 326.00 MULLTIPLE 078170 4913 CONS FEES OTHER 60.00 MUI.,TIPLE 078170 4913 CONS FEES OTHER 5,418.00 05--2253 078318 4913 CONS FEES OTHER 120.00 *TOTAL VENDOR THOMPSON ELEVATOR I 5, 924.00 903220 VILLAGE OF BUFFALO GROVE MULTIPLE 078319 3215 MISC EXP 27.10 *TOTAL VENDOR VILLAGE OF BUFFALO 27.10 * **TOTAL BUILDING & ZONING 28,475.15 85.00 Date: 07/28/05 11:09 Village of Buffalo Grove Page: 17 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000010 DEPT NO. 000445 ENGINEERING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 241818 ENVIRONMENTAL ENGINEERING 8/30/05 078238 3112 PRO TRNG 30.00 *TOTAL VENDOR ENVIRONMENTAL ENGIN 30.00 * 546830 MARSH-MCBIRNEY INC 90862 078147 3250 MISC SUPP 110.71 *TOTAL VENDOR MARSH-MCBIRNEY INC 110.71 * 903220 VILLAGE OF BUFFALO GROVE MULTIPLE 078319 4935 MISC EXP 13.54 *TOTAL VENDOR VILLAGE OF BUFFALO 13.54 * **TOTAL ENGINEERING SERVICES 154.25 Date: 07/28/05 11:09 Village of Buffalo Grove Page: 18 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 9210 ADVANCE ELECT SUPP CO S1502017.0 078101 3916 MAINT BLDG & FAC 39.74 *TOTAL VENDOR ADVANCE ELECT SUPP 39.74 9210 ADVANCE ELECT SUPP CO S1504484.0 078218 3250 MISC SUPP 151.45. *TOTAL VENDOR ADVANCE ELECT SUPP 151.45 32250 ALDRIDGE ELECTRIC, INC. MULTIPLE 078336 3913 M&R STREET LITES 3,633.79 *TOTAL VENDOR ALDRIDGE ELECTRIC,I 3,633.19 50760 ARAMARK UNIFORM SERV. 48139713 078220 3114 UNIF RENT 28.76 *TOTAL VENDOR ARAMARK UNIFORM SER 28.76 51035 ARCH WIRELESS A2247745G 078106 3217 TELE/EQUIP RENT/M 16.86 *TOTAL VENDOR ARCH WIRELESS 16.86 82110 BANNER PLUMBING SUPP CO 1009895 078223 3250 MISC SUPP 5.63 *TOTAL VENDOR BANNER PLUMBING SUP 5.63 91700 G.W. BERKHEIMER CO, INC. MU'jTIPLE 078379 3250 MISC SUPP/MAINT B 2 .21 544500 078109 3916 MAINT BLDG & FAC 6.52 MULTIPLE 078379 3250 MISC SUPP/MAINT B 70.80 *TOTAL VENDOR G.W. BERKHEIMER CO, 79.53 91730 BERLAND'S HOUSE OF TOOLS 70889 078110 3250 SMALL EQUIP/MISC 15.90 70889 078110 3824 SMALL EQUIP/MISC. 57.99 *TOTAL VENDOR BERLAND'S HOUSE OF �3.99 152700 COM ED 56003 6/05 078119 3824 ELEC FAC 4,398.00 *TOTAL VENDOR COM ED 4, 398.00 * 152750 COMMONWEALTH EDISON 66016 JUN 078230 3825 ELEC FAC 4.52 *TOTAL VENDOR COMMONWEALTH EDISON 4.52 * Date: 07/28/05 11:09 Village of Buffalo Grove Page: 19 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 166000 BRUCE CZAPLICKI 7/20/05 078236 3113 MEMBERSHIP/DUES 60.00 *TOTAL VENDOR BRUCE CZAPLICKI 60.00 285000 FLOLO CORP MULTIPLE 078239 3916 MAINT BLDG & FAC 171.53 *TOTAL VENDOR FLOLO CORP 171.53 325900 W.W. GRAINGER, INC. MULTIPLE 078386 3250 LIFT STAT/MAINT 10.37 MULTIPLE 078386 3916 LIFT STAT/MAINT 19.58 MULTIPLE 078386 3916 LIFT STAT/MAINT - 72.82 *TOTAL VENDOR W.W. GRAINGER, INC. 102..77 357400 HENNING BROS. 350302 078387 3916 MAINT BLDG & FAC 18.75 *TOTAL VENDOR HENNING BROS. 18.75 391840 ICI DULUX PAINT CTRS 259-109997 078135 3916 MAINT BLDG & FAC 39.80 *TOTAL VENDOR ICI DULUX PAINT CTR 39.80 568030 MENARDS 71247 078253 3916 MAINT B&F/MISC SU 7.88 71247 078253 3250 MAINT B&F/MISC SU 2.86 MULTIPLE 078390 3913 MISC EXP 23.93 *TOTAL VENDOR MENARDS 34.71 585379 MOTION INDUSTRIES, INC 33-482087 078257 3916 MAINT BLDG & FAC 33.52 *TOTAL VENDOR MOTION INDUSTRIES, 33.52 696079 PEOPLES ENERGY MULTIPLE 078263 3812 GAS FAC 91.88 MULTIPLE 078263 3812 GAS FAC 893.68 MULTIPLE 078263 3812 GAS FAC 34 .68 *TOTAL VENDOR PEOPLES ENERGY 1, 020.24 * 696100 MARTIN PETERSEN CO. , INC S25196 078161 3216 MAINT CONTR 416.00 *TOTAL VENDOR MARTIN PETERSEN CO. 416 .00 * **TOTAL BUILDING SERVICES 10,329.49 f Date: 07/28/05 11:09 Village of Buffalo Grove ey,, _ Pager 20 User: huntsa EXPENDITURE APPROVALS LISPS Warrant Date 08/01/05 FUND NO. 000010 DEPT NO. 000461 BUILDING SERVICES n VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED �r # # xYAwh x W1 . z 7S � y C t f.t s� � e c> tS'e y i F 4 . Date: 07/28/05 11:09 Village of Buffalo Grove Page: 21 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 50760 ARAMARK UNIFORM SERV. 4889713 078220 3114 UNIF RENT 37.56 *TOTAL VENDOR ARAMARK UNIFORM SER 37.56 51035 ARCH WIRELESS A2247745G 078106 3217 TELE/EQUIP RENT/M 59.20 *TOTAL VENDOR ARCH WIRELESS 59..20 64500 PETER BAKER & SON, CO. MULTIPLE 078108 3912 ALL OTHER EXP/STS 521.72 *TOTAL VENDOR PETER BAKER & SON, 521.72 83450 BAXTER & WOODMAN, INC 101529 078337 4611 C/P BLDG IMP 824.50 *TOTAL VENDOR BAXTER & WOODMAN, I 824.50 154500 COOK COUNTY TREASURER 2005-2 078382 3216 MAINT CONTR 318.00 *TOTAL VENDOR COOK COUNTY TREASUR 318.00 155034 CORPORATE EXPRESS 62215566 078232 3240 OFFICE SUPP 5.78 *TOTAL VENDOR CORPORATE EXPRESS 5.78 159730 CRAFT CONCRETE PRODUCTS 10E�24 078234 4017 STORM SEWERS 35.00 *TOTAL VENDOR CRAFT CONCRETE PROD 35.00 * 288730 JOSEPH D. FOREMAN COMPANY 220098 078240 4017 STORM SEWERS 57.40 *TOTAL VENDOR JOSEPH D. FOREMAN C 57.40 * 370980 HOLY FAMILY MED CTR MULTIPLE 078133 3011 SALARIES FULL TIM 126.00 *TOTAL VENDOR HOLY FAMILY MED CTR 126.00 * 562270 MEADE ELECT. CO. , INC. 620809 078299 3216 MAINT CONTR 30.00 *TOTAL VENDOR MEADE ELECT. CO. , I 30.00 * 568030 MENARDS MULTIPLE 078390 3824 MISC EXP 16.97 MULTIPLE 078148 3250 MISC SUPP 113.76 Date: 07/28/05 11:09 Village of Buffalo Grove Page: 22 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 078390 3822 MISC EXP 454.96 *TOTAL VENDOR MENARDS 585.69 * 568030 MENARDS MULTIPLE 078390 3250 MISC EXP 10.89 *TOTAL VENDOR MENARDS 10.89 * 569000 MEYER MATERIAL CO. 306899 078149 3912 MAINT ST & HWYS 200.00 *TOTAL VENDOR MEYER MATERIAL CO. 200.00 * 570131 MID AMERICAN WATER OF MULTIPLE 078392 4017 WATERMAINS & SERV 153.40 *TOTAL VENDOR MID AMERICAN WATER 153 .40 * 612145 N W COMM HOSPITAL CHS268-54 078159 3111 GRP MED LIFE 40.00 *TOTAL VENDOR N W COMM HOSPITAL 40.00 * 719450 PRO SAFETY, INC. 2/479230 078163 3824 SMALL EQUIP & TOO 435.00 *TOTAL VENDOR PRO SAFETY, INC. 435.00 * 772000 SAVIN CORPORATION 6756824 078270 3216 MAINT CONTR 265.63 *TOTAL VENDOR SAVIN CORPORATION 265.63 * 906950 VULCAN MAT FIN CO 518349 078172 3912 M&R STS & HWYS 506.38 *TOTAL VENDOR VULCAN MAT FIN CO 506.38 * **TOTAL STREET OPERATIONS 4, 212 .15 Date: 07/28/05 11:09 Village of Buffalo Grove Page: 23 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000010 DEPT NO. 000462 PUB WRKS ADM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36720 AMERICAN WATER WORKS ASSN MULTIPLE 078104 3218 SUB/PUB 71.95 *TOTAL VENDOR AMERICAN WATER WORK 71. 95 * 120072 CALL ONE 4499 JUNE 078227 3211 TELEPHONE 24.71 *TOTAL VENDOR CALL ONE 24.71 * 155034 CORPORATE EXPRESS MULTIPLE 078121 3240 OFF SUPP 17.94 62547694 078340 4111 M&R DEPT EQUIP 146.35 MULTIPLE 078121 3240 OFF SUPP 95.79 MULTIPLE 078121 4111 OFF SUPP 212.19 *TOTAL VENDOR CORPORATE EXPRESS 472.27 739942 RICOH BUSINESS SYSTEMS F071500213 078267 4111 M&R DEPT EQUIP 202 .88 *TOTAL VENDOR RICOH BUSINESS SYST 202.88 **TOTAL PUB WRKS ADM 771.81 Date: 07/28/05 11:09 Village of Buffalo Grove Page: 24 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000010 DE.PT NO. 000463 FORESTRY VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36880 AMERICAN SOD CORP P-4-4612 078105 3250 MISC SUPP 14.50 *TOTAL VENDOR AMERICAN SOD CORP 14.50 * 36880 AMERICAN SOD CORP P-4-4370 078285 3250 MISC SUPP 4.35 *TOTAL VENDOR AMERICAN SOD CORP 4.35 * 50760 ARAMARK UNIFORM SERV. 4889713 078220 3114 UNIF RENT 58.68 *TOTAL VENDOR ARAMARK UNIFORM SER 58.68 * 51035 ARCH WIRELESS A2247745G 078106 3217 TELE/EQUIP RENT/M 67.44 *TOTAL VENDOR ARCH WIRELESS 67.44 * 99850 BLUE BOY PORTABLE TOILETS MULTIPLE 078226 3216 SUPP G C/MAINT CO 120.00 MULTIPLE 078226 3216 SUPP G C/MAINT CO 180.00 *TOTAL VENDOR BLUE BOY PORTABLE T 300. 00 * 370980 HOLY FAMILY MED CTR MULTIPLE 078133 3011 SALARIES FULL TIM 126.00 *TOTAL VENDOR HOLY FAMILY MED CTR 126.00 * 456185 JCK CONTRACTOR 12517 078137 3250 MISC SUPP 130.00 *TOTAL VENDOR JCK CONTRACTOR 130.00 * 522800 LEROY'S LAWN EQUIP. 971.7871 078248 3250 AUTO PARTS/MISC S 71.28 *TOTAL VENDOR LEROY'S LAWN EQUIP. 71.28 * 568033 MENARDS/MT PROSPECT MULTIPLE 078252 3250 MISC SUPP 111.72 *TOTAL VENDOR MENARDS/MT PROSPECT 111.72 * 588900 MULTIPLE CONCRETE 409037 078153 3250 MISC SUPP 22 .32 *TOTAL VENDOR MULTIPLE CONCRETE 22.32 * 612145 N W COMM HOSPITAL CHS268-54 078159 3111 GRP MED LIFE 25.00 *TOTAL VENDOR N W COMM HOSPITAL 25.00 * Date: 07/28/05 11:09 Village of Buffalo Grove Page: 25 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000010 DEPT NO. 000463 FORESTRY VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 757015 PETER ROSENBERG 7/21/05 078269 3115 CLOTH ALLOW 60.00 *TOTAL VENDOR PETER ROSENBERG 60.00 **TOTAL FORESTRY 991.29 Date: 07/28/05 11:09 Village of Buffalo Grove Page: 26 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 32352 ALLSTAR AUTO GLASS, INC. N67594 078103 4218 CONT AUTO SERV 325.20 *TOTAL VENDOR ALLSTAR AUTO GLASS, 325.20 * 50760 ARAMARK UNIFORM SERV. 4889713 078220 3114 UNIF RENT 40.76 *TOTAL VENDOR ARAMARK UNIFORM SER 40.76 * 51035 ARCH WIRELESS A2247745G 078106 3217 TELE/EQUIP RENT/M 25.29 *TOTAL VENDOR ARCH WIRELESS 25.29 * 51210 ARLINGTON POWER EQUIP MULTIPLE 078222 4213 AUTO PARTS 17.32 MULTIPLE 078222 4213 AUTO PARTS 32.64 *TOTAL VENDOR ARLINGTON POWER EQU 49.96 * 52337 A-1 EQUIP SALES & SERV 8420 078376 4111 M&R DEPT EQUIP 369.08 *TOTAL VENDOR A-1 EQUIP SALES & S 369.08 * 134595 CERTIFIED FLEET SERVICES MULTIPLE 078113 4218 CONT AUTO SERV 590. 00 R12520 078380 4218 CONT AUTO SERV 2, 077.01 *TOTAL VENDOR CERTIFIED FLEET SER 2, 667.01 * 139074 CHICAGO INT'L TRUCK 112001517 078228 4213 AUTO PARTS 7.63 *TOTAL VENDOR CHICAGO INT'L TRUCK 7.63 * 163261 CUMMINS NP POWER, LLC 711.-29713 078235 4213 AUTO PARTS 21.95 *TOTAL VENDOR CUMMINS NP POWER, L 21.95 * 193800 DUECO, INC 127005 078124 4218 CONT AUTO SERV 391.00 *TOTAL VENDOR DUECO, INC 391. 00 * 204600 EL-COR INDUSTRIES, INC MULTIPLE 078237 4213 AUTO PARTS 60.79 MULTIPLE 078237 3250 AUTO PARTS 254.80 MULTIPLE 078237 4213 AUTO PARTS 49. 76 41593 078125 4213 AUTO PARTS 79.53 *TOTAL VENDOR EL-COR INDUSTRIES, 444.88 Date: 07/28/05 11:09 Village of Buffalo Grove Page: 27 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 250100 ERNIE'S WRECKER SERV 117807 078126 4218 CONT AUTO SERV 150.00 *TOTAL VENDOR ERNIE'S WRECKER SER 150.00 283465 FIRESTONE TIRE & SERV CTR 65999 078128 4213 AUTO PARTS 157.22 MULTIPLE 078383 4213 AUTO PARTS/CONT A 900.60 MULTIPLE 078383 4218 AUTO PARTS/CONT A 19.00 *TOTAL VENDOR FIRESTONE TIRE & SE 1, 076.82 322600 GRAND PRIX CAR WASH JUNE 05 078131 4218 CONT AUTO SERV 128.00 *TOTAL VENDOR GRAND PRIX CAR WASH 128.00 326750 GROVE D.C. ELEC. , INC. MULTIPLE 078132 4218 CONT AUTO SERV 40.00 MULTIPLE 078132 4218 CONT AUTO SERV 125.00 *TOTAL VENDOR GROVE D.C. ELEC. , I 165.00 371010 HOMAN CORP. 9552 078134 4215 LUBRICANTS 684.75 *TOTAL VENDOR HOMAN CORP. 684.75 375900 ILLINI CONSTRUCTION PARTS 36 20 078136 4213 AUTO PARTS 28.69 *TOTAL VENDOR ILLINI CONSTRUCTION 28.69 522800 LEROY'S LAWN EQUIP. 971.7871 078248 4213 AUTO PARTS/MISC S 220.30 *TOTAL VENDOR LEROY'S LAWN EQUIP. 220.30 * 529000 LUND INDUSTRIES, INC. 46661 078249 4213 AUTO PARTS 30.00 *TOTAL VENDOR LUND INDUSTRIES, IN 30.00 * 545812 MANKOFF INDUSTRIES INC 2561 078146 4111 M&R DEPT EQUIP 518.50 *TOTAL VENDOR MANKOFF INDUSTRIES 518.50 * 570111 MID AMERICA TRUCK & EQ CO 215251 078254 4213 AUTO PARTS 293.71 215171 078150 4213 AUTO PARTS 97.51 *TOTAL VENDOR MID AMERICA TRUCK & 391.22 * Date: 07/28/05 11:09 Village of Buffalo Grove Page: 28 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 570150 MIDWAY TRUCK PARTS 622913 078151 4213 AUTO PARTS 156.00 *TOTAL VENDOR MIDWAY TRUCK PARTS 156.00 * 583000 MONROE TRUCK EQUIPMENT 906217 078256 4213 AUTO PARTS 231.02 *TOTAL VENDOR MONROE TRUCK EQUIPM 231.02 * 612145 N W COMM HOSPITAL CHS268-54 078159 3111 GRP MED LIFE 40.00 *TOTAL VENDOR N W COMM HOSPITAL 40.00 * 690535 PAULSON OIL CO. 171941 078261 4211 GASOLINE 15,322.26 *TOTAL VENDOR PAULSON OIL CO. 15, 322.26 712175 POMP'S TIRE SERV INC. MULTIPLE 078162 4213 AUTO PARTS 762.00 MULTIPLE 078162 4213 AUTO PARTS 125.00 *TOTAL VENDOR POMP'S TIRE SERV IN 887.00 * 717165 PRECISION SERV. & PARTS 03-•099213 078265 4213 AUTO PARTS 44.00 *TOTAL VENDOR PRECISION SERV. & P 44.00 * 736105 REALWHEELS COVER CO INC 101487 078166 4213 AUTO PARTS 172.05 *TOTAL VENDOR REALWHEELS COVER CO 172 .05 * 779910 SECRETARY OF STATE JLY 05 078333 4218 CONT AUTO SERV 78.00 7/19/05 078332 4218 CONT AUTO SERV 130.00 *TOTAL VENDOR SECRETARY OF STATE 208.00 799140 SMITTY'S SHOP EQUIP SALES S1358 078272 4111 M&R DEPT EQUIP 94.28 *TOTAL VENDOR SMITTY'S SHOP EQUIP 94.28 * 805582 SPAULDING MFG. , INC. 5513 078168 4213 AUTO PARTS 895.00 *TOTAL VENDOR SPAULDING MFG. , INC 895.00 * Date: 07/28/05 11:09 Village of Buffalo Grove Page: 29 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 807900 SPRING ALIGN 60214 078169 4218 CONT AUTO SERV 1,245.97 *TOTAL VENDOR SPRING ALIGN 1,245.97 * 807900 SPRING ALIGN 60385 078397 4218 CONT AUTO SERV 1,232.43 *TOTAL VENDOR SPRING ALIGN 1,232.43 * 822060 SWID SALES CORP. 20099 078316 4213 AUTO PARTS 49.96 *TOTAL VENDOR SWID SALES CORP. 49.96 * 841500 TERRACE SUPPLY COMPANY 272809 078276 3250 MISC SUPP 8.35 *TOTAL VENDOR TERRACE SUPPLY COMP 8.35 * **TOTAL CENTRAL GARAGE 28,114.36 208.00 Date: 07/28/05 11:09 Village of Buffalo Grove Page: 30 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000010 DEPT NO. 000471 ESDA VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 4499 JUNE 078227 3211 TELEPHONE 22 .73 *TOTAL VENDOR CALL ONE 22 .73 * 139282 CINGULAR WIRELESS 7582 JUN 0 078229 3211 TELEPHONE 56.88 *TOTAL VENDOR CINGULAR WIRELESS 56.88 * 307700 ROBERT GIDDENS 7/19/05 078130 3824 REC COMM AFF/SM E 29.23 7/19/05 078130 3215 REC COMM AFF/SM E 94.51 *TOTAL VENDOR ROBERT GIDDENS 123.74 * **TOTAL ESDA 203 .35 Date: 07/28/05 11:09 Village of Buffalo Grove Page: 31 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000010 DEPT NO. 000481 TRANSFER NON-OPER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 64500 PETER BAKER & SON, CO. MULTIPLE 078108 4935 ALL OTHER EXP/STS 13,113.51 *TOTAL VENDOR PETER BAKER & SON, 13,113.51 903140 VILLAGE OF BUFFALO GROVE 7/15/05 078362 4823 PER PROP REP TAX 1,139.27 *TOTAL VENDOR VILLAGE OF BUFFALO 1, 139.27 * 903240 VILLAGE OF BUFFALO GROVE 7/15/05 078361 4822 PER PROP REP TAX 1, 007.51 *TOTAL VENDOR VILLAGE OF BUFFALO 1, 007.51 **TOTAL TRANSFER NON-OPER 15,260.29 ***TOTAL CORPORATE FUND 247,588.77 5,279.48 Date: 07/28/05 11:09 Village of Buffalo Grove Page: 32 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000014 DEPT NO. 000503 SPEC REVENUE-PARKING LOT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 91700 G.W. BERKHEIMER CO, INC. MULTIPLE 078379 3916 MISC SUPP/MAINT B 19.83 *TOTAL VENDOR G.W. BERKHEIMER CO, 19.83 * 152750 COMMONWEALTH EDISON MULTIPLE 078118 3811 ELEC FAC 818.90 *TOTAL VENDOR COMMONWEALTH EDISON 818.90 * 696079 PEOPLES ENERGY MULTIPLE 078263 3812 GAS FAC 19.52 MULTIPLE 078263 3812 GAS FAC 19.52 *TOTAL VENDOR PEOPLES ENERGY 39.04 * 737242 JERRY REINERT JLY 05 078310 3014 SALARIES PART TIM 280.00 *TOTAL VENDOR JERRY REINERT 280.00 * **TOTAL SPEC REVENUE-PARKING LOT 1, 157.77 ***TOTAL PARKING LOT FUND 1, 157.77 Date: 07/28/05 11:09 Village of Buffalo Grove Page: 33 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000020 DEPT NO. 000504 SPEC REVENUE-MFT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 83450 BAXTER & WOODMAN, INC 101528 078225 4511 STREET MAINT CONS 23, 779.61 *TOTAL VENDOR BAXTER & WOODMAN, I 23, 779.61 **TOTAL SPEC REVENUE-MFT 23,779.61 ***TOTAL MOTOR FUEL TAX FUND 23, 779.61 Date: 07/28/05 11:09 village of Buffalo Grove Page: 34 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000022 DEPT NO. 000512 CAP PROJ-ST & HIGWYS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 735300 RAYSA & ZIMMERMAN JUNE 05 078165 4532 LAKE CK/BIKE PATH 2O0.00 *TOTAL VENDOR RAYSA & ZIMMERMAN 200.00 **TOTAL CAP PROJ-ST & HIGWYS 200.00 ***TOTAL CAP PROD-STREETS 200.00 Date: 07/28/05 11:09 Village of Buffalo Grove Page: 35 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000042 DEPT NO. 000532 PENSION-FIRE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 155120 COUNTY COURT REPORTERS 85870 078233 4935 ALL OTHER EXP 942.00 *TOTAL VENDOR COUNTY COURT REPORT 942.00 * 568107 MESIROW FINANCIAL JLY-SEPT/O 078391 4935 ALL OTHER EXP 5,546.26 *TOTAL VENDOR MESIROW FINANCIAL 5,546.26 * 654400 OTTOSEN, TREVARTHEN, MULTIPLE 078160 4935 ALL OTHER EXP 6,324.00 *TOTAL VENDOR OTTOSEN, TREVARTHEN 6,324.00 * **TOTAL PENSION-FIRE 12,812.26 ***TOTAL FIRE PENSION FUND 12,812.26 Date: 07/28/05 11:09 Village of Buffalo Grove Page: 36 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000049 DEPT NO. 000539 HEALTH INSURANCE EXPENSE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 9607 AETNA MULTIPLE 078219 3124 HEALTH INS 4, 990.34 *TOTAL VENDOR AETNA 4, 990.34 690810 PBA, INC. AUG 05 078357 3141 INS PREM 22,445.71 AUG 05 078357 3140 INS PREM 10, 321. 95 70530 JLY 078308 3140 INS PREM 11, 981.53 *TOTAL VENDOR PBA, INC. 44,749.19 **TOTAL HEALTH INSURANCE EXPENSE 49, 739.53 ***TOTAL HEALTH INSURANCE RESERVE 49, 739.53 Date: 07/28/05 11:09 Village of Buffalo Grove Page: 37 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000051 DEPT NO. 000051 WATER & SEWER FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 326666 GROUNDWORK, LTD 7/21/05 078345 225 DEP DIA/SAN SEWER 90.00 *TOTAL VENDOR GROUNDWORK, LTD 90.00 **TOTAL WATER & SEWER FUND 90.00 Date: 07/28/05 11:09 Village of Buffalo Grove Page: 38 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 32285 ALEXANDER CHEMICAL CORP. 347062 078375 3823 CHEM/FERT 180.00 *TOTAL VENDOR ALEXANDER CHEMICAL 180.00 * 50760 ARAMARK UNIFORM SERV. 4889713 078220 3114 UNIF RENT 39.58 *TOTAL VENDOR ARAMARK UNIFORM SER 39.58 * 51035 ARCH WIRELESS A2247745G 078106 3217 TELE/EQUIP RENT/M 42.15 *TOTAL VENDOR ARCH WIRELESS 42.15 * 82110 BANNER PLUMBING SUPP CO MULTIPLE 078378 4013 WATERMAINS & SERV 8.93 MULTIPLE 078378 4013 WATERMAINS & SERV 11.03 *TOTAL VENDOR BANNER PLUMBING SUP 19.96 * 120072 CALL ONE 4499 JUNE 078227 3211 TELEPHONE 517.21 *TOTAL VENDOR CALL ONE 517.21 * 159730 CRAFT CONCRETE PRODUCTS MULTIPLE 078122 4016 HYDRANTS & VALVES 319.10 *TOTAL VENDOR CRAFT CONCRETE PROD 319.10 * 191107 DORNER COMPANY 32369 078123 3216 MAINT CONTR 595.00 *TOTAL VENDOR DORNER COMPANY 595.00 * 288730 JOSEPH D. FOREMAN COMPANY 220290 078384 3216 MAINT CONTR 400.00 *TOTAL VENDOR JOSEPH D. FOREMAN C 400.00 * 489079 KEVIN KICK 7/19/05 078141 3115 CLOTH ALLOW 54.99 *TOTAL VENDOR KEVIN KICK 54.99 * 570131 MID AMERICAN WATER OF MULTIPLE 078392 4013 WATERMAINS & SERV 123.10 *TOTAL VENDOR MID AMERICAN WATER 123.10 * 598391 NATIONAL WATERWORKS, INC 2532936 078394 3820 WATER METER PURCH 1,326.00 *TOTAL VENDOR NATIONAL WATERWORKS 1,326.00 * Date: 07/28/05 11:09 Village of Buffalo Grove Page: 39 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 612020 NICOR MULTIPLE 078156 3815 GAS FAC 16.02 MULTIPLE 078156 3815 GAS FAC 35.35 *TOTAL VENDOR NICOR 51.37 * 779999 SENSUS METERING SYSTEMS ZZ50021738 078167 3820 WATER METER PURCH 132.00 *TOTAL VENDOR SENSUS METERING SYS 132.00 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 078321 4212 EMP CONT PENS/FLE 254.58 MULTIPLE 078321 4213 EMP CONT PENS/FLE 1, 099.70 MULTIPLE 078321 4211 EMP CONT PENS/FLE 410.98 MULTIPLE 078321 3125 EMP CONT PENS/FLE 2, 939.56 MULTIPLE 078321 4218 EMP CONT PENS/FLE 289.47 MULTIPLE 078321 4214 EMP CONT PENS/FLE 2, 044.68 *TOTAL VENDOR VILLAGE OF BUFFALO 7, 038.97 * 929506 WELD-MART U.S.A. , INC. 6968 078398 3824 SMALL EQUIP 58.09 *TOTAL VENDOR WELD-MART U.S.A. , I 58.09 * **TOTAL WATER OPERATIONS 10, 897.52 Date: 07/28/05 11:09 Village of Buffalo Grove Page: 40 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000051 DEPT NO. 000542 SEWER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 9210 ADVANCE ELECT SUPP CO SlS02199.0 078374 4018 LIFT STATIONS 66.16 *TOTAL VENDOR ADVANCE ELECT SUPP 66.16 * 50760 AR.AMARK UNIFORM SERV. 4889713 078220 3114 UNIF RENT 17.36 *TOTAL VENDOR ARAMARK UNIFORM SER 17.36 * 51035 ARCH WIRELESS A2247745G 078106 3217 TELE/EQUIP RENT/M 25.29 *TOTAL VENDOR ARCH WIRELESS 25.29 * 120072 CALL ONE 4499 JUNE 078227 3211 TELEPHONE 179.66 4499 JUNE 078227 3211 TELEPHONE 921.69 *TOTAL VENDOR CALL ONE 1,101.35 * 152750 COMMONWEALTH EDISON MULTIPLE 078118 3814 ELEC FAC 17.73 *TOTAL VENDOR COMMONWEALTH EDISON 17.73 * 325900 W.W. GRAINGER, INC. MULTIPLE 078386 4018 LIFT STAT/MAINT 60.32 MULTIPLE 078386 4018 LIFT STAT/MAINT 5.45 *TOTAL VENDOR W.W. GRAINGER,INC. 65.77 * 468230 JULIE, INC 06/05/0182 078388 3217 EQUIP RENTAL 466.20 *TOTAL VENDOR JULIE, INC 466.20 * 732510 RADIO-SHACK MULTIPLE 078396 4018 LIFT STAT 53.97 MULTIPLE 078396 4018 LIFT STAT 1.69 *TOTAL VENDOR RADIO-SHACK 55.66 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 078321 4211 EMP CONT PENS/FLE 183.65 MULTIPLE 078321 4218 EMP CONT PENS/FLE 737.58 MULTIPLE 078321 4212 EMP CONT PENS/FLE 145.29 MULTIPLE 078321 4214 EMP CONT PENS/FLE 5,416.78 AUG 05 BON 078371 3125 EMP CONT PENS 174.10 MULTIPLE 078321 3125 EMP CONT PENS/FLE 1,436.05 MULTIPLE 078321 4213 EMP CONT PENS/FLE 1,312.11 *TOTAL VENDOR VILLAGE OF BUFFALO 9,405.56 Date: 07/28/05 11:09 Village of Buffalo Grove Page: 41 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000055 DEPT NO. 000546 SEWER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED **TOTAL SEWER OPERATIONS 11,221.08 ***TOTAL WATER & SEWER FUND 22,208.60 Date: 07/28/05 11:09 Village of Buffalo Grove Page: 42 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 4499 JUNE 078227 3211 TELEPHONE 269.70 *TOTAL VENDOR CALL ONE 269.70 * 124403 CART MART OF WI, INC MULTIPLE 078338 3380 ARTS COMM/G.C. RE 78.00, *TOTAL VENDOR CART MART OF WI, IN 78.00 * 152705 COMED 85007 JUN 078381 3811 ELEC FAC 5, 788.27 *TOTAL VENDOR COMED 5, 788.27 * 180097 DELL FINANCIAL SERV. 47603604 078342 3221 COMPUTER SERV 31.32 *TOTAL VENDOR DELL FINANCIAL SERV 31.32 * 495235 KNOX SWAN & DOG LLC 900418 078347 3917 M&R GOLF COURSE 1,500.00 *TOTAL VENDOR KNOX SWAN & DOG LLC 1,500.00 * 568288 METRO PROF PROD INC MULTIPLE 078350 3240 SUPP GC/OFF SUPP 195.30 *TOTAL VENDOR METRO PROF PROD INC 195.30 * 573700 MINUTEMAN PRESS 28049 078352 3240 OFFICE SUPP 217.85 *TOTAL VENDOR MINUTEMAN PRESS 217.85 * 579000 CARMEN MOLINARO 7/25/05 078255 3240 OFFICE SUPP/POSTA 212.25 7/25/05 078255 3212 OFFICE SUPP/POSTA 43.59 *TOTAL VENDOR CARMEN MOLINARO 255.84 * 612020 NICOR 3060 JUN 0 078354 3812 GAS FAC 1,166.92 *TOTAL VENDOR NICOR 1, 166.92 * 687800 PALATINE OIL CO. , INC 362178 078307 4211 GASOLINE 1,242.05 *TOTAL VENDOR PALATINE OIL CO. , I 1,242.05 * 772015 SBC 0649 JUN 0 078271 3211 TELEPHONE 61.53 *TOTAL VENDOR SBC 61.53 * Date: 07/28/05 11:09 Village of Buffalo Grove Page: 43 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 805560 SPARKLING IMAGE OF MULTIPLE 078274 3916 MAINT BLDG & FAC 96.00 MULTIPLE 078360 3916 MAINT BLDG & FAC 238.00 *TOTAL VENDOR SPARKLING IMAGE OF 334.00 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 078321 3125 EMP CONT PENS/FLE 4,139.41 *TOTAL VENDOR VILLAGE OF BUFFALO 4,139.41 903640 VGM GOLF 177218 078283 3113 DUES/MEMBERSHIP 180.00 *TOTAL VENDOR VGM GOLF 180.00 * **TOTAL GOLF OPERATION-BGGC 15,460.19 ***TOTAL BUFFALO GROVE GOLF CLUB 15,460.19 Date: 07/28/05 11:09 Village of Buffalo Grove Page: 44 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 51035 ARCH WIRELESS A2247745G 078106 3250 TELE/EQUIP RENT/M 8.43 *TOTAL VENDOR ARCH WIRELESS 8.43 * 91700 G.W. BERKHEIMER CO, INC. MULTIPLE 078379 3916 MISC SUPP/MAINT B 145.10 *TOTAL VENDOR G.W. BERKHEIMER CO, 145.10 * 99850 BLUE BOY PORTABLE TOILETS MULTIPLE 078226 3260 SUPP G C/MAINT CO 305.76 *TOTAL VENDOR BLUE BOY PORTABLE T 305.76 * 120072 CALL ONE 4499 JUNE 078227 3211 TELEPHONE 269.70 *TOTAL VENDOR CALL ONE 269.70 * 152705 COMED 585004 6/0 078120 3811 ELEC FAC 6,228.34 *TOTAL VENDOR COMED 6,228.34 *. 152750 COMMONWEALTH EDISON MULTIPLE 078118 3811 ELEC FAC 5,235.58 *TOTAL VENDOR COMMONWEALTH EDISON 5,235.58 * 153600 CONSERV FARM SUPPLY 683012 078339 3823 CHEM/FERT 265.35 *TOTAL VENDOR CONSERV FARM SUPPLY 265.35 * 155111 COUNTRYSIDE FLOWER SHOP MULTIPLE 078341 4613 C/P GOLF COURSE 284.02 *TOTAL VENDOR COUNTRYSIDE FLOWER 284.02 * 180097 DELL FINANCIAL SERV. 47603604 078342 3221 COMPUTER SERV 31.31 *TOTAL VENDOR DELL FINANCIAL SERV 31.31 * 276200 F & F OFFICE SUPPLIES MULTIPLE 076343 3260 SUPP GOLF COURSE 76 .55 *TOTAL VENDOR F & F OFFICE SUPPLI 76.55 285000 FLOLO CORP MULTIPLE 078239 3916 MAINT BLDG & FAC 381.00 *TOTAL VENDOR FLOLO CORP 381.00 Date: 07/28/05 11:09 Village of Buffalo Grove Page: 45 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000057 DEPT NO. 000546 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 285910 FOOT-JOY 3481808 078344 3370 MERCH PURCH 620.26 *TOTAL VENDOR FOOT-JOY 620.26 * 511045 LA JOLLA CLUB 167501 078346 3370 MERCH PURCH 73 .79 *TOTAL VENDOR LA JOLLA CLUB 73.79 * 562138 MCI COMM SERV 3P939228 J 078250 3211 TELEPHONE 30.58 *TOTAL VENDOR MCI COMM SERV 30.58 * 568032 MENARD'S 82636 078349 3917 M&R GOLF COURSE 147.26 *TOTAL VENDOR MENARD'S 147.26 * 568288 METRO PROF PROD INC MULTIPLE 078350 3260 SUPP GC/OFF SUPP 181.86 *TOTAL VENDOR METRO PROF PROD INC 181.86 573650 MINOLTA BUS SOLUTIONS 50725 078351 3260 SUPP GOLF COURSE 353.15 *TOTAL VENDOR MINOLTA BUS SOLUTIO 353 .15 687705 PADDOCK PUBLICATIONS MULTIPLE 078355 3391 AD/PROMO 2,112.00 *TOTAL VENDOR PADDOCK PUBLICATION 2,112.00 * 687800 PALATINE OIL CO. , INC 356566 078356 4211 GASOLINE 452.13 *TOTAL VENDOR PALATINE OIL CO. , I 452.13 * 696079 PEOPLES ENERGY MULTIPLE 078263 3812 GAS FAC 470.65 MULTIPLE 078263 3812 GAS FAC 221.50 *TOTAL VENDOR PEOPLES ENERGY 692.15 * 719450 PRO SAFETY, INC. 1/236250 078358 3117 EMP SAFETY PROG 204.15 *TOTAL VENDOR PRO SAFETY, INC. 204.15 * 736930 RICK REED Date: 07/28/05 11:09 Village of Buffalo Grove Page: 46 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 7/20/05 078359 3260 SUPP G C/MEMB-DUE 17.18 *TOTAL VENDOR RICK REED 17.18 * 736930 RICK REED 7/20/05 078359 3260 SUPP G C/MEMB-DUE 15.38 7/20/05 078359 3113 SUPP G C/MEMB-DUE 565.00 *TOTAL VENDOR RICK REED 580.38 * 856208 TURK'S GREENHOUSES 23030 078278 4613 C/P GOLF COURSE 46.80 *TOTAL VENDOR TURK'S GREENHOUSES 46.80 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 078321 3125 EMP CONT PENS/FLE 3, 740.39 *TOTAL VENDOR VILLAGE OF BUFFALO 3, 740.39 * 903640 VGM GOLF 177218 078283 3113 DUES/MEMBERSHIP 180.00 *TOTAL VENDOR VGM GOLF 180.00 * 933900 WILD BIRD CENTER 158457 078372 3260 SUPP G C 40.00 *TOTAL VENDOR WILD BIRD CENTER 40.00 * **TOTAL GOLF OPERATIONS-AGC 22, 703.22 ***TOTAL ARBORETUM GOLF CLUB FUND 22,703 .22 Date: 07/28/05 11:09 Village of Buffalo Grove Page: 47 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 08/01/05 ; FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC "=f p.,d3 F S VENDOR# VENDOR NAME " � ~ INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTIh EXP " HAND-ISSUED i ****TOTAL BILLS 395,149.95 5,279.48 5 Y,tyd t k, { Board Agenda Item Submittal VIII-A Requested By: Leisa M Niemotka Entered By: Leisa M Niemotka Agenda Item Title: Rotary Club of Buffalo Grove presentation of the Annual Bill Reid Community Service Award to Marc Spivak Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 07/28/2005 08/01/2005 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The Rotary Club of Buffalo Grove is pleased announce the recipient of the 2005 Bill Reid Community Service Award as Marc Spivak. The award—presented annually in honor of long-time community servant,Village Trustee,and Rotarian Bill Reid—recognizes the values of community volunteerism and support for the enhancement of the people of Buffalo Grove. This year's winner—Marc Spivak—has distinguished himself with over 22 years of dedicated leadership for Community School District 96. He was first elected to the CCSD 96 Board of Education in 1983,serving four consecutive terms including nine years as Board President. Upon retiring from the Board in 1999,Marc joined the District 96 Foundation for Educational Excellence as a member,but was soon elected its president where he still serves. During Marc's tenure as a CCSD 96 Board member,the schools of Buffalo Grove grew along with its community at an unprecedented rate. In an exciting time of challenge and opportunity,Marc's tenacity and leadership helped guide the District as new facilities were built,referenda were passed,community involvement grew,and the District gained recognition as an excellent school system. Marc had a leading role in shaping District 96 into one that is recognized as one of the highest-achieving and lowest-spending districts in Illinois,and one that is referenced as having one of the ten best mathematics programs in the nation. Additionally,Marc has always strived to build effective working relationships with the other municipal bodies in the Village,including cooperative projects with the police department,the fire department,and the park district. His leadership created a culture of collaboration between the CCSD 96 Board of Education and other governmental bodies that exists today. Following his retirement from the Board of Education,Marc continued to serve the education community in Buffalo Grove through his leadership and guidance to the CCSD 96 Foundation—an independent organization whose goal is the enhancement of educational excellence. During his term as president,the Foundation has raised nearly $150,000,and created an annual recognition dinner that celebrates the accomplishments of the schools—often attended by members of the greater Buffalo Grove community at large. Specifically,the Foundation has funded teacher mini grants,middle school technology labs,and college scholarships to students interested in pursuing education as a career. For his efforts to make the community of Buffalo Grove a better place to live and work,through his caring volunteerism and service to enhance education,and for his dedication to improvement of others' opportunities, Marc Spivak is a deserving representative of the values to Buffalo Grove recognized by the Bill Reid Community Service Award. Marc's name will be permanently inscribed on the recognition plaque that hangs in Village Hall, and$1,000.00 will be contributed to charities in Marc's name by The Rotary Club of Buffalo Grove. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal VIII-B Requested By: William H Brimm Entered By: Leisa M Niemotka Agenda Item Title: Appearance Review Team-Buffalo Grove Metra Depot Expansion-Update Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 07/28/2005 08/01/2005 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. On April 4,2005,the President and Board of Trustees reviewed concept design drawings prepared by Metra's consulting architects(Ross Barney&Jankowski)for a proposed expansion of the Village's commuter depot. While there was concurrence to what was proposed,when Metra staff and consultants brought back the design to agency management,there was direction to suggest an alternate design and implementation scope,to one that changed the footprint of the depot as well as would adding up to three new windbreaks. Based on an internal review of the suggested changes,it was determined that an ART evaluation was necessary. The Team met on July 12, 2005 to review the updated submittal, identified on the attached exhibits as "Current Proposal". Please note the following: • The revised proposal provides what one may view as an off balance design in that the expansion suggested is only to the south. The building"wings"that had been part of the first concept have been eliminated with the footprint produced now considered balanced and from Metra's perspective,more efficient in flow and supportive of a future ticket agent office. Further,the orientation of the coffee vendor is improved as is his security. The ART suggested that Metra explore options toward a more balanced design,north as well as south. Metra's reply was that while most of their depots are symmetrical,based on our original location(south end of platform)as well as serious utility conflicts and detention slope to the immediate north,true symmetry would be challenging to produce and expensive to implement. • The initial design included mass reduction to the clock tower and roof line which in the belief of all were poorly designed from inception. The ART comments were forwarded to Metra and they will work to reduce the apparent mass of the tower and will retain their commitment to the roof structure that was in the first series of designs. • The clock faces on the south,east and north will be incorporated. There will not be a clock on the west side since the roof slope and tower orientation would make a clock difficult to see from that direction. • Material choices are a concern since none have been produced although discussed. We have received commitments that any and all efforts will be undertaken to match materials as well as improve material surfaces already in place. For example,the entire roof will be removed from the depot and resurfaced to make sure that shingles are similar between depot,warming shelter and windbreaks. All windows and framing will be similar as will brick and E.I.F.S. surfaces. Eaves and fascia board will be clad in aluminum to prevent further deterioration of bare wood surfaces,as is evident today. • The windbreak alternatives,while not fully described,will be similar in every way to the break recently constructed on the east platform. While full detail is not provided here,the structure is known as Windbreak"C" which is a common style that has been deployed along the entire North Central Service line as part of the New Start Initiative. While on the subject of windbreaks,during a preliminary meeting with Metra,it was suggested that consideration be given to eliminate the more northerly structure proposed. It is believed that that break would not be used due to the orientation of the south bound trains which stop immediately in front of the depot. If anything, only the engine will be close to the north location and facilities would be better deployed where the commuters congregate. While somewhat disappointed relative to the symmetry issue,there is nonetheless an understanding of a reality that the site is somewhat constrained,that footprint and internal circulation and use improvements have been incorporated into the design,that waiting room area is truly added and that the cost benefits to the Village (100% paid by Metra)tend to outweigh what might be viewed as a less than optimal design. That said the ART requests submittal of the attached exhibits and comments for Village Board review and comment. As stated previously, Metra would like to continue on this project in an expeditious fashion to have ready early in calendar 2006. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Diu arkdepok.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Appearance Review Team(ART)Meeting 10:30 a.m., 7/12/2005 Proposed Depot Expansion --Buffalo Grove Metra Station, 825 Commerce Court ART TEAM: William Brimm,Assistant Village Manager/Director of Finance Robert Pfeil,Village Planner Greg Summers,Associate Planner CC: William Balling,Village Manager Ghida Neukirch, Assistant Village Manager SUBJECT SITE Buffalo Grove Metra Station, 825 Commerce Court REQUEST Metra is seeking approval of a substantial addition and remodeling at the Buffalo Grove Metra Station Depot located at 825 Commerce Court. OVERVIEW On March 28, 2005 a staff level Appearance Review Team (ART) was conducted for the Buffalo Grove Metra Station Depot located at 825 Commerce Court At that time, Metra proposed matching additions to the north and south of the existing train depot building to maintain the symmetry of the overall proposal. This information was presented to, and approved by, the Village Board on April 4, 2005. Since that time, Metra has revised the plans and now proposes an addition to only the south end of the depot. ART RECOMMENQATION/NOTES The revised proposal creates an off balance design by adding to only one end of the existing depot. The asymmetrical nature of the design is accentuated by the Gods tower which would be off-centered as a result of the proposed addition. The ART recommended that Metra explore options including a connected roofed open-air area constructed to the north end of the depot, or a roofed walkway connector to the existing warming house, to balance the visual mass created by the south addition. The ART members noted that in the previously approved design the roof structure on the dock tower was proposed for removal and reconstruction in better proportion to the balance of the building. The ART concurred that the existing clock tower roof structure was over-scaled and should be reconstructed at the smaller size as per the previously approved design. The plans propose two new clocks be added to the north and south facades of the clock tower to enhance visibility from the station platforms. Members of the ART concluded that due to site grades a west clock face on the tower is not necessary, as its visibility could be substantially hindered by the roof of the depot building itself. Although no material samples were submitted, the ART discussed the proposed brick, and E.I.F.S., aluminum wrap for the wood frieze board, and the proposed asphalt roofing shingles. ART members noted that the brick and E.I.F.S. should match that on the existing structure as closely as possible. The aluminum wrap for the wood frieze board was viewed as an enhancement to the depot given the appearance of the existing wood frieze board. VVhft it was understood that Matra has indicated that the cement file product which is used on the existing depot is no longer available from the manufacturer, members of the ART noted that a similar roof the was used on the new east platform warming shelter. Since an asphalt roof shingle on the depot will not be compatible with the concrete file roofs of the adjacent structures located along the performs (including the existing west platform arming house and new east platform warming shaker), the ART recommended that Matra re-roof the entire depot building with the same roof file used on the new east platform warming shelter. Metra has provided aftemates for three warming shelters adjacent to the west platform. No elevations have been provided for these warming shelters,although Metra has indicated that they would be identical to the newly constructed east platform warming shelter. The ART questioned if the northern most warming shelter is necessary as the engine typically sits at this point along the p. th n. The ART re that each new warming shelter should be identical in appearance to the new east platform warming shelter, including the roof tile. The ART recommended that the Metra design team "valuate their options and submit a new proposal for further consideration by the ART. The meeting adjourned at 11:15 a.m. I � z mCl g Z CO 0 W O a �. O '> Ua. 6�� h 668� N 666� b� 0 3 b b 4 fi 8 �b y ` Y y Q R W � � 0 Ln O L h O T R w E b b w Q W > LU Oo °C V j Q � LL- _ � � V •5 .�0 �y .I p Y� !V YV <y n i A oN w M g cr . Z o u �o I--------- --------------------------------------------- ---------- O OiO O I � I � I I I � 1 1 i 1 � I 1 I I � , 1 I I 1 I I I � I � I � I � I � I 4 ; I I I � I � I I I I I I , t � 1 ,O OI t , lamI I 1 ' I I I $■ I t t _ I 1 I O i ° O 1 1 7 lirigh V) I 7 t Z 1Ln 0 I 1 QI I O ° 1 O 1 1 LU LLJ 1 - 1 I L 1 � I j F a O > U.j §rot O 0 I � i I � O O O O Oi Q LU ---------------------------------------------------------------- LL. _ D V m l/) Y- Y� 2. gym ° Q W J W O 11 i =L r O Z I y' Z u�. 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I �i e � � .^r i+ 4 �� =� Q'q k �3 .F;, i n jjS +?'Q` 'K� t cy.; .ID' fi a t � i a Board Agenda Item Submittal LVA Requested By: William H Brimm Entered By: William H Brimm Agenda Item Title: Public Hearing: Buffalo Grove Metra Station-Parking Expansion/Detention Facility.Consideration of an Annexation Agreement for the Proposed Metra Commuter Parking Expansion and Detention Facility in an I (Industrial)District Use at 825 Commerce Court(Commonwealth Edison Petitioner) Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 07/11/2005 08/01/2005 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The subject property of the Public Hearing scheduled for August 1, 2005 is an approximate 7.3 acre parcel currently unincorporated in Lake County and entirely within the Commonwealth Edison Company right-of-way, (and including approximately 2.16 acres of platted Township highway right-of-way) parallel to the Canadian National/Wisconsin Central Railway, and adjacent at the south end of the current improvements to the Village's Metra station commuter parking area. The property is designated within a Utilities Right-of Way in the Village's 1998 Comprehensive Plan. The identified use for the property is to accommodate the expansion of the existing parking lot at the Village's Metra station as well as to permit the construction of a detention facility to accommodate the stormwater management needs of both the Village as well as Vernon Township (for Horatio Gardens). All improvements are being developed as part of Metra's New Start Initiative for the North Central Service line. Adjacent uses to the immediate east include railroad right-of-way, while to the immediate west, industrial uses within the Village of Buffalo Grove as well as single-family residential in unincorporated Lake County. To the immediate south is the continued utility right-of-way controlled by Commonwealth Edison. Based on the nature and support for the project,the public hearing will be held by the President and Board of Trustees solely rather than proceed through the Plan Commission then to the corporate authority. Commonwealth Edison has proposed only the consideration of an Annexation Agreement at this time reserving the right to further zone and annex the subject property at a later date. However, please note that if and when the property is annexed, that the proposed zoning would be considered within an Industrial District with a special use for a commuter parking facility as well as permitted use of ComEd's existing and future operations and facilities. Staff and counsel have worked cooperatively with ComEd and the Agreement represents the interests of all parties to the agreement. The proposed development on the property includes a 470 space commuter rail parking expansion to the existing lot system. In addition,Metra has contracted for the construction of stormwater detention for the parking area as well as to address certain needs of Vernon Township in the Horatio Gardens area. Capacity has been designed to provide more than enough volume for both the Village and Township. In order to utilize ComEd right-of-way, stormwater management is detention rather than retention with discharge to occur to the immediate east and into the County's system at Pekara. The petitioner has requested consideration of I District zoning with appropriate special uses that would allow both project uses. Several zoning and development variations have been requested: • Section 17.36.030.F.1.-to allow parking stall widths of 8.5 feet instead of 9.0 feet and to allow for a parking aisle width of less than 26 feet. • Section 16.50.040.C.3 (Development Ordinance)-to allow construction of a detention basis with 4-1 side slopes instead of 6-1 as well as to allow the basis bottom slope to be less than 2%and to waive the requirements of an underdrain. On the latter variations, Dick Kuenkler has reviewed the requests and concurs; all variations are to accommodate detention within the utility right-of-way, under and adjacent to high wire and tower facilities. Please note that this project will be permitted in the Village upon approval of the Agreement and based on the assumption to the Village will have clear jurisdiction as a result of Agreement approval;plans are currently being reviewed in-house. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files rd u it comedann.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: After recording mail to: Village Clerk Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove,IL 60089 W21/2005 ORDINANCE NO.2005- AN ORDINANCE APPROVING AN ANNEXATION AGREEMENT FOR COMMONWEALTH EDISON COMPANY Metra parking lot expansion and stormwater facility Buffalo Grove Metra Station,Commerce Court WHEREAS,the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS,there has been submitted to the Corporate Authorities of the Village of Buffalo Grove an Annexation Agreement concerning the property legally described in Exhibit A hereto;and, WHEREAS, proper and due notice of the public hearing concerning said Annexation Agreement and Zoning has been given and the public hearing was held;and, WHEREAS, it is determined to be in the best interest of the Village of Buffalo Grove to approve said Annexation Agreement. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: ,c 1. The Annexation Agreement,a copy of which is attached hereto and made a part hereof as Exhibit A is approved. Section 2. The President and Clerk of the Village are hereby authorized to execute said Agreement on behalf of the Village of Buffalo Grove. Section 3. This Ordinance shall be in full force and effect from and after its passage and approval. This Ordinance shall not be codified. 2 AYES: NAYS: ABSENT: PASSED: APPROVED: ATTEST: APPROVED: Village Clerk ELLOITT HARTSTEIN,Village President This document was prepared by: Robert E. Pfeil,Village Planner, Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove,IL 60089 JULY 11,2005 ANNEXATION AGREEMENT THIS ANNEXATION AGREEMENT (the "Agreement") is made and entered into as of this day of , 2005, by and between Commonwealth Edison Company, an Illinois corporation ("ComEd"), and the Village of Buffalo Grove, an Illinois municipal corporation (the "Village"). RECITALS: A. ComEd owns certain land lying outside of, but contiguous to,the corporate limits of the Village, which land is occupied by electrical and communications facilities owned and operated by ComEd and is legally described in Exhibit A attached hereto and made a part hereof(the"Properly")and which Property is depicted on Exhibit B attached hereto and made a part hereof. B. ComEd utilizes the Property for electric utility purposes and uses incidental or in any way related thereto or resulting therefrom (collectively, "Operations"), including without limitation the construction, installation,reconstruction,maintenance,repair,upgrade,expansion,addition,modification, renewal, replacement, relocation, removal, use and operation of electrical and communications systems, equipment, structures, improvements and facilities, including, without limitation, transmission and distribution facilities,whether now existing or hereafter to be installed, in,at, over,under, along or across the Property(collectively,the"Facilities"). C. The Property is not included within the corporate limits of any other municipal corporation, is contiguous to the Village,has no electors residing on it and may be annexed to the Village as provided under Section 7-1-8 of the Illinois Municipal Code,65 ILCS 5/7-1-8. D. The Commuter Rail Division of the Regional Transportation Authority ("Metra"), desires to construct a commuter parking facility on part of the Property ("Parking Facility") and has entered into a certain Parking Lease with ComEd dated ,2005. E. Vernon Township,an Illinois township desires to construct a detention facility on part of the Property("Detention Facility")and has entered into a certain Easement Agreement with ComEd dated �,2005. F. At the request of the Village,ComEd has agreed to enter into this Annexation Agreement and at ComEd's discretion to have the Property annexed to the Village all as an accommodation to the Village and to assist in the development of the Parking Facility and Detention Facility and in reliance upon the representations and assurances of the Village, as documented herein, that, except as expressly provided in this Agreement, (i) annexation of the Property will not result in any additional restrictions (including without limitation any municipal regulations) or any financial burdens of any kind or nature whatsoever being imposed by the Village or third parties on ComEd's Operations on the Property, and (ii) the Village will fully and faithfully perform and observe during the term of this Agreement all of the terms and conditions to be performed or observed by the Village hereunder. G. The Village President and members of the Board of Trustees of the Village(collectively, the "Corporate Authorities"), after due and careful consideration, have concluded that the annexation of the Property on the terms and conditions hereinafter set forth would further the growth and development of the Village and promote the best interests of the Village. H. A proposed annexation agreement substantially in substance and in form of this Agreement was submitted to the Corporate Authorities, and after a public hearing was held thereon pursuant to notice as required by statute, said proposed annexation agreement was approved by resolutions passed by a vote of two-thirds of the Corporate Authorities. I. The Village will notify each and every fire protection district, library district and all other entities or persons entitled to notice prior to the annexation of the Property in accordance with all requirements of applicable law. J. Section 11-15.1-2.1 of the Illinois Municipal Code(65 ILCS 5/11-15.1-2.1)provides that property that is the subject of an annexation agreement is subject to the ordinances, control and jurisdiction of the annexing municipality in all respects the same as property that lies within the annexing municipality's corporate limits. The parties hereto, agree that the exception to the foregoing Section, as set forth in Subsection (b) thereof, is not applicable to this Agreement since ComEd has ownership or control of all property that would make the Property contiguous to the Village. AGREEMENT NOW, THEREFORE, in consideration of the foregoing recitals and of the mutual covenants and agreements herein contained,it is hereby agreed by the Village and ComEd as follows: 1. Recitals and Exhibits. All of the foregoing recitals and the Exhibits attached hereto, are hereby incorporated into this Agreement as though fully set forth herein. 2. Annexation Petition. At such time as ComEd determines, in its sole and absolute discretion, ComEd may file with the Village Clerk a proper petition ("Petition"), which Petition is conditioned on the terms and provisions of this Agreement, to annex the Property to the Village. In the event ComEd files a Petition the Village hereby agrees to annex the Property upon the terms and conditions contained in this Agreement. 3. Jurisdiction. The Village hereby acknowledges and agrees that ComEd and the use of the Property are subject to the jurisdiction of the Illinois Commerce Commission and other applicable State and Federal regulatory agencies and that such jurisdiction fully pre-empts any and all jurisdiction, regulation or control that the Village may attempt to exercise over ComEd's Operations on the Property. The Village hereby further agrees to the following jurisdictional matters and conditions regarding ComEd and the Property: (a) Concurrently with the passage of an ordinance annexing the Property, the Village and its Corporate Authorities shall pass an ordinance zoning the Property in the Industrial District with a special use for a commuter parking facility and a permitted use of ComEd's existing and future Operations and Facilities. Any subsequent ordinance or regulation passed by the Village and its Corporate Authorities which has the effect, directly or indirectly, of changing the foregoing designation of the Property shall be null and void. (b) The Village hereby acknowledges and agrees that any ordinances, regulations, codes, resolutions, maps or other items having the force of law relating to zoning, subdivision controls, planning, land use, plats, fences, public safety or health, antennae, building or occupancy permits, parking, loading areas, hours of operation, the environment, emissions or other controls, wetlands, flood control, tree trimming or any related matter (together with any amendments thereto or replacements thereof and all additional laws or items having the force of 2 law related to any such matters that may be adopted in the future by the Village,being referred to hereinafter collectively as the "Village Regulations") which restrict or are inconsistent with ComEd's Operations shall not be applicable to the Property. (c) As long as the uses of the Property are for Operations,the Village will not suffer or permit any of the Village Regulations to be applied or enforced at any time or in any manner against all or any portion of the Property, irrespective of the source of the Village's authority, which restrict or are inconsistent with ComEd's Operations. The Village acknowledges and agrees that its current Village Regulations do not prohibit, limit or otherwise affect in any material manner ComEd's ownership,use or Operation of all or any portion of the Property. (d) In no event shall the Village condemn, take or exercise any power of eminent domain (or induce or encourage other entities to commence any such proceedings) relative to all or any portion of the Property,without the prior written consent of ComEd. (e) Notwithstanding the foregoing and anything contained in this Agreement to the contrary, the Village acknowledges and agrees that in no event shall ComEd's entering into this Agreement be deemed to constitute a waiver or limitation of any right, claim(including,without limitation, any claim to exemption, pre-emption or non-applicability) or privilege which ComEd may have under applicable law,whether on account of its status as a electric utility or otherwise. Nothing contained herein shall be deemed to confer upon any State, Federal or local regulatory agency any jurisdiction, authority or control not otherwise conferred upon such body under applicable law. (f) The provisions of this Agreement shall supersede any and all provisions of the Village Regulations that may be in conflict or inconsistent with the provisions of this Agreement. 4. No Further Annexation of ComEd Prop_yrt . Except for the annexation of the Property pursuant to the terms of this Agreement, the Village shall not annex, nor take or support any action or activity that has, or could directly or indirectly have, the intent, purpose, effect or result of annexing or attempting to annex to the Village or to any other municipality or unit of local government any other portion of property owned by ComEd without the express prior written consent of ComEd,which consent may be withheld for any or no reason. 5. Real Estate Taxes.Assessments and Other Impositions. (a) The Village hereby agrees to cooperate fully with ComEd and to exercise all reasonable efforts with the appropriate township assessor's office(s) in order to ensure that one or more separate property tax identification numbers will be issued for the Property to become effective immediately upon the annexation of the Property pursuant to this Agreement. The Village hereby agrees to cooperate fully with ComEd and to exercise all reasonable efforts with the appropriate township assessor's office in order to ensure that the tax parcel(s)for the Property shall be classified for assessment purposes as vacant agricultural land or as any classification otherwise available for vacant land that results in the lowest possible assessed value. (b) The Village agrees to abate all property taxes and assessments that may otherwise be levied by the Village upon the Property. Without limiting the generality of the foregoing, the Village shall not, at any time, impose upon all or any portion of the Property any tax, assessment, charge or fee of any kind or nature whatsoever against the Property, irrespective of the source of the authority therefor;provided,however,that if the Village is prohibited by law 3 from not assessing any such tax against ComEd, the Village expressly agrees to provide rebates or otherwise make payments to ComEd in the amount of such assessment. 6. Exvense Reimbursement/Waiver. In connection with the matters described herein, the Village hereby waives any fees, impositions, charges, donations or other payments or exactions of any kind or nature whatsoever, including without limitation application fees, or other charges imposed for annexations or for processing applications for zoning amendments,it being acknowledged and agreed that no such charges shall be imposed on ComEd in connection with the subject matter of this Agreement. 7. Indemni . The Village hereby agrees to indemnify, defend(with counsel acceptable to ComEd) and hold harmless ComEd, Exelon Corporation, a Pennsylvania corporation, their respective affiliated entities, and the officers, directors, employees, agents, legal representatives, successors and assigns of each of them (collectively, the "ComEd Indemnitees") from and against any and all losses, damages, claims, actions, proceedings, costs, expenses (including, without limitation, reasonable attorneys'fees and costs)and other liabilities incurred by any of the ComEd Indemnitees or asserted by the Village or any other party against any or all of such ComEd Indemnitees that result or arise from the annexation or proposed annexation or disconnection of the Property or the failure of the Village to observe any of its covenants or obligations under this Agreement. Without limiting the generality of the foregoing, the Village hereby agrees to pay for all reasonable legal costs and expenses incurred by ComEd or any of the ComEd Indemnitees in connection with(a)any challenge by the Village or any other party, other than a ComEd Indemnitee, to (i) the annexation or proposed annexation or disconnection of the Property pursuant to the terms and conditions of this Agreement or (ii)the enforceability of all or any of the provisions of this Agreement, or(b)any other claims, controversies,negotiations,or transactions between ComEd and the Village or any other party, whether or not a court action is filed, related to the subject matter of this Agreement. The Village acknowledges and agrees that the foregoing indemnity constitutes a material portion of the bargained for consideration received by ComEd in exchange for its agreement to have the Property annexed to the Village hereunder. The Village further acknowledges and agrees that it is contractually bound by the foregoing indemnity to appropriate such funds as may be required from time to time to satisfy the Village's obligations hereunder. This Section shall survive the termination of this Agreement. 8. Further Assurances. The Village and the Corporate Authorities agree to enact such resolutions and ordinances, do all things necessary or appropriate, or take such other action as may be necessary or desirable to enable the Village and the Corporate Authorities to comply with the terms of this Agreement and to permit ComEd to realize the full benefit hereof, including, without limitation, entering into, executing and delivering extensions to the term of this Agreement, as provided in Section 12 of this Agreement. In addition,the Corporate Authorities agree to do all things that may be necessary from time to time to enable ComEd to continue to use the Property and the structures and improvements located thereon for Operations, including specifically,electric utility purposes or uses incidental or related thereto. 9. No Third PgM Beneficiaries. ComEd's consideration of and, if applicable, its execution of this Agreement shall in no way be deemed to confer any rights on any third parties and ComEd and the Village hereby disclaim the existence of any third party beneficiaries of this Agreement. 10. Defense and Enforcement of Agreement. The parties agree to the following terms and conditions regarding the defense and enforcement of their respective rights and obligations under this Agreement: (a) ComEd, subject to its right to indemnification under Section 7 hereof, and the Village shall take all actions necessary or appropriate to defend the validity of this Agreement 4 and all actions taken and all documents executed pursuant to or in connection with this Agreement. (b) This Agreement shall be enforceable in any court of competent jurisdiction by each of the parties hereto by any appropriate action at law or equity, including without limitation any action to secure the performance of the representations,promises,covenants,agreements and obligations contained herein, by mandamus, specific performance, injunction or otherwise, or by any action to obtain money damages for a breach of this Agreement. The parties acknowledge that any failure by either of them to perform their respective representations,promises,covenants, agreements or obligations under this Agreement will cause immediate and irreparable harm for which no adequate legal remedy will be available. Accordingly,each party waives all defenses to requests for equitable relief based on the purported absence of immediate, irreparable harm or the availability of adequate legal remedies. (c) The failure of either party to insist upon the strict enforcement and prompt performance of the representations, promises, covenants, agreements and obligations set forth in this Agreement shall not constitute or be construed as a waiver or relinquishment of such party's right thereafter to enforce any such representation, promise, covenant, agreement or obligation, but the same shall continue in full force and effect. (d) The rights and remedies set forth in this Agreement (including ComEd's right and remedy of disconnection as set forth in Section l l hereof)are non-exclusive and cumulative in nature. Either party may exercise any one or more of the rights or remedies described herein or resort to any other remedy available to such party at law or in equity without first exhausting and without impairing any right or remedy afforded hereby. 11. Right to Disconnect. The Village and ComEd agree that ComEd may (without any obligation to do so) elect to disconnect from the Village all or any portion of the Property, at any time during the term of this Agreement if the Village breaches, in any material respect, or fails to perform any material obligation in a timely manner any of the Village's representations, warranties, undertakings, indemnities, covenants or agreements contained in this Agreement. If any alleged breach of or failure to perform its obligations hereunder by the Village is capable of being cured within sixty (60) days, the Village shall be allowed sixty(60)days after written notice from ComEd to cure such alleged breach of or failure to perform the Village's obligations as set forth in this Agreement. 12. Term of Agreement. This Agreement shall be valid and binding upon the Village and ComEd, and their respective successors and assigns,for a period of twenty (20)years from and after the date of its execution; provided, however,that if such twenty(20)year term as applied to this Agreement shall be held invalid by a court of competent jurisdiction, the term shall be the maximum term permitted by applicable law as of the date of this Agreement or such longer term as may be subsequently allowed. Notwithstanding anything to the contrary contained in this Agreement, the terms and provisions of Section 7 of this Agreement shall survive the expiration or termination of this Agreement. This Agreement shall survive the annexation of the Property and shall not be merged into or expunged in whole or in part by the annexation of the Property. In any event this Agreement shall terminate, except for the terms and conditions of Section 7 hereof which shall survive the expiration or termination of this Agreement (for any reason), upon the expiration or termination (for any reason) of that certain Parking Lease dated , 2005, between ComEd and Mom relating to the Property or that certain Easement Agreement dated ,2005 between ComEd and Vernon Township relating to the Property. 5 13. Binding Effect of Ament/Amendments. This Agreement shall be binding upon and inure to the benefit of the parties hereto,and their respective successors,assigns, lessees or licensees. The Village and CornEd agree that the benefits and burdens under this Agreement are not personal but run with the land comprising the Property. This Agreement may be amended in writing from time to time with the consent of the parties hereto pursuant to statute. 14. Severability/Invalidity. If any clause, phrase, provision or portion of this Agreement or the application thereof to any person or circumstance shall be held to be invalid or unenforceable under applicable law by a court of competent jurisdiction, such invalidity or unenforceability shall not affect, impair or render invalid or unenforceable any other provision of this Agreement, nor shall it affect the application of such clause,phrase, provision or portion hereof to any other persons or circumstances, and the parties agree to amend this Agreement by replacing the invalid or unenforceable term with such other terms and conditions as will give the fullest possible effect, within the limits of applicable law, to the intentions and understandings of the parties as set forth in this Agreement. Notwithstanding the foregoing,in the event that any of the terms and conditions contained in Sections 3,4,5,6,7, 8, 9, 10, 11 or 12 hereof are determined by a court of competent jurisdiction to be invalid or unenforceable in any material respect,then, at ComEd's option,the Property may be declared to have been invalidly annexed, and in such event, ComEd shall be entitled to obtain an order disconnecting the Property from the Village as an invalidly annexed parcel in the manner provided under Section 7-1-48 of the Illinois Municipal Code,65 ILCS 5/7-148. 15. Regulatory Approval. This Agreement may be subject to the approval of one or more regulatory agencies. If this Agreement is subject to such approval, the parties agree to jointly seek such approval. If such approval is denied after the annexation of the Property hereunder, such annexation shall be null and void and ComEd shall have the right to seek disconnection of the Property,unless ComEd and the Village, in the exercise of their sole individual discretion, agree to any modifications of this Agreement that may be required to obtain the approval of the subject regulatory agency. 16. Aut horiq. The Village hereby represents and warrants that this Agreement was authorized and approved by the Corporate Authorities pursuant to its Ordinance No. adopted on , 2005, and that no further action is required in order for this Agreement to constitute the legally binding obligation of the Village, enforceable in accordance with the terms and conditions hereof. Each party to this Agreement hereby represents and wan-ants to the other that it has full power and authority to execute,deliver and perform their respective obligations under this Agreement in accordance with its terms and conditions. 17. Counterparts. This Agreement may be executed in a number of identical counterparts. If so executed, each of such counterparts is to be deemed an original for all purposes, and all such counterparts shall,collectively,constitute one agreement. 18. Variations. The Village does hereby approve variations to Section 17.36.030(F)(1) of the Village's Zoning Ordinance to allow parking stall widths of 8.5 feet instead of 9.0 feet and an aisle width of less than 26.0 feet, both in accordance with the plans attached as an exhibit to the Parking Lot Lease by and between ComEd and Metra dated ,2005. The Corporate Authorities of the Village hereby find that (i) said variation is necessary because the Property cannot yield a reasonable return if permitted to be used only under the conditions allowed in the Village's Zoning Ordinance and that Metra,as lessee of the Property, is a regional governmental transportation authority and therefore as a public entity is mandated to provide the most cost effective transportation operations,(ii)the plight of Metra is due to unique circumstances in that the project to be constructed must be located on the specific Property to ensure that it is a viable commuter rail transportation facility and(iii) the proposed variation 6 will not alter the essential character of the neighborhood in that immediately adjacent to the north of the Property are existing commuter railroad facilities and to the east an existing railroad right-of-way. (continued on next page) 7 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the day and year first above written. VILLAGE OF BUFFALO GROVE By: Name: Elliott Hartstein Title: Village President ATTEST: Village Clerk COMMONWEALTH EDISON COMPANY By: Name: Title: 8 STATE OF ILLINOIS ) SS COUNTY OF COOK ) I, ,a Notary Public in and for said County,in the State aforesaid,do hereby certify that _ , the of COMMONWEALTH EDISON COMPANY, an Illinois corporation, personally known to me to be the same person whose name is subscribed to the foregoing instrument as such officer, appeared before me this day in person, and acknowledged that he signed and delivered the said instrument as her own free and voluntary act and as the fi-ee and voluntary act of said company,for the uses and purposes therein set forth. Given under my hand and notarial seal this day of ,2005. Notary Public STATE OF ILLINOIS ) SS COUNTY OF ) I, , a Notary Public in and for said County, in the State aforesaid, do hereby certify that Elliott Hartstein,personally known to me to be the Village President of the Village of Buffalo Grove, and Janet Sirabian, personally known to me to be the Clerk of said Village, both of whom are personally known to me to be the same persons whose names are subscribed to the acceptance of the foregoing instrument as such Village President and Village Clerk,appeared before me this day in person, and acknowledged that they signed and delivered such acceptance for and on behalf of said Village and caused the corporate seal of said Village to be affixed thereto as their free and voluntary act, and as the free and voluntary act of said Village for the uses and purposes therein set forth, pursuant to a written resolution duly passed by the President and Board of Trustees of said Village on the day of ,2005. Given under my hand and notarial seal this day of ,2005. Notary Public 9 List of Exhibits; Exhibit A Property Legal Description [TO BE PROVIDED BY COMEDJ Exbibit B Mskp of Property 10 Exhibit A-Annexation Territory Commonwealth Edison Commonwealth Edison Right of Way THAT PART OF BLOCK 3, TOGETHER WITH THAT PART OF LOTS 4 AND 5 IN BLOCK 4, TOGETHER WITH THAT PART OF LOTS 1 THROUGH 10, INCLUSIVE, IN BLOCK 8, TOGETHER WITH THAT PART OF LOT 1 IN BLOCK 9, TOGETHER WITH THAT PART OF LOT 1, IN BLOCK 15, TOGETHER WITH THAT PART OF LOTS 3 AND 4, IN BLOCK 16, ALL IN HORATIO GARDENS, BEING A SUBDIVISION OF PART OF THE SOUTH 1/2 OF THE NORTHEAST 1/4 OF SECTION 33 AND PART OF THE NORTHWEST 1/4 OF SECTION 34, TOWNSHIP 43 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED JULY 13, 1927 AS DOCUMENT NUMBER 302090, BOUNDED AND DESCRIBED AS FOLLOWS: BEGINNING AT THE POINT OF INTERSECTION OF LOT LINE 4/5 IN BLOCK 4 IN SAID HORATIO GARDENS WITH A LINE BEING 210 FEET SOUTHWESTERLY OF AND PARALLEL WITH THE SOUTHWESTERLY RIGHT OF WAY LINE OF THE WISCONSIN CENTRAL LTD., RAILROAD (FORMERLY THE MINNEAPOLIS ST. PAUL & SAULT ST. MARIE RAILWAY); THENCE NORTHEAST ALONG A LINE DRAWN PERPENDICULAR TO THE LAST DESCRIBED SOUTHEASTERLY LINE, 210.00 FEET TO AN INTERSECTION WITH THE AFOREMENTIONED SOUTHWESTERLY RIGHT OF WAY LINE OF THE WISCONSIN CENTRAL LTD., RAILROAD (FORMERLY THE MINNEAPOLIS ST. PAUL & SAULT ST. MARIE RAILWAY); THENCE SOUTHEAST ALONG SAID SOUTHWESTERLY RIGHT OF WAY LINE TO A POINT 25.00 FEET SOUTHEASTERLY OF THE NORTHEAST CORNER OF LOT 1, IN BLOCK 15 AFORESAID; THENCE SOUTHWESTERLY ALONG A LINE DRAWN PERPENDICULAR TO THE SOUTHWESTERLY RIGHT OF WAY LINE AFORESAID, 210.00 FEET TO THE INTERSECTION WITH A LINE BEING 210.00 FEET SOUTHWESTERLY OF AND PARALLEL WITH THE SOUTHWESTERLY RIGHT OF WAY LINE OF THE WISCONSIN CENTRAL LTD., RAILROAD (FORMERLY THE MINNEAPOLIS ST. PAUL & SAULT ST. MARIE RAILWAY); THENCE NORTHWESTERLY ALONG SAID LAST DESCRIBED SOUTHWESTERLY LINE, TO THE POINT OF BEGINNING, IN LAKE COUNTY, ILLINOIS. Commonwealth Edison Vernon Township Right of Way Within Commonwealth Edison Right of Way THAT PART OF LOTS 3 THROUGH 8, INCLUSIVE, IN BLOCK 16, TOGETHER WITH THAT PART OF LOTS 1 THROUGH 8, INCLUSIVE, IN BLOCK 15, ALL IN HORATIO GARDENS, BEING A SUBDIVISION OF PART OF THE SOUTH 1/2 OF THE NORTHEAST 1/4 OF SECTION 33 AND PART OF THE NORTHWEST 1/4 OF SECTION 34, TOWNSHIP 43 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED JULY 13, 1927 AS DOCUMENT NUMBER 302090, BOUNDED AND DESCRIBED AS FOLLOWS: BEGINNING AT A POINT ON THE SOUTHWESTERLY RIGHT OF WAY LINE OF THE WISCONSIN CENTRAL LTD., RAILROAD (FORMERLY THE MINNEAPOLIS ST. PAUL& SAULT ST. MARIE RAILWAY), 25.00 FEET SOUTHEASTERLY OF THE NORTHEAST CORNER OF LOT 1 IN BLOCK 15 AFORESAID; THENCE SOUTHEASTERLY ALONG THE EAST LINE OF SAID LOT 1 IN BLOCK 15 AND THE SOUTHEASTERLY EXTENSION THEREOF TO A POINT 30.00 FEET SOUTHEASTERLY OF THE NORTHEAST CORNER OF LOT 7, IN BLOCK 15 AFORESAID; THENCE SOUTHWEST ALONG A LINE DRAWN PERPENDICULAR TO THE AFOREMENTIONED SOUTHWESTERLY RIGHT OF WAY LINE OF THE WISCONSIN CENTRAL LTD., RAILROAD (FORMERLY THE MINNEAPOLIS ST. PAUL & SAULT ST. MARIE RAILWAY), TO A POINT ON THE WEST LINE OF LOT 8, IN BLOCK 15 AFORESAID; THENCE NORTH ALONG THE WEST LINE OF BLOCK 15 AFORESAID, TO AN INTERSECTION WITH THE EASTERLY EXTENSION OF THE SOUTH LINE OF BLOCK 16 AFORESAID; THENCE WEST ALONG THE SAID SOUTH LINE TO THE WEST LINE OF BLOCK 16 AFORESAID, THENCE NORTH ALONG THE WEST LINE OF SAID BLOCK 16 TO THE NORTHWEST CORNER OF LOT 3 IN BLOCK 16 AFORESAID; THENCE EAST ALONG THE NORTH LINE OF LOT 3, IN BLOCK 16 AFORESAID TO A POINT OF INTERSECTION WITH A LINE 210.00 FEET SOUTHWESTERLY OF AND PARALLEL WITH THE SOUTHWESTERLY RIGHT OF WAY LINE OF THE WISCONSIN CENTRAL LTD., RAILROAD (FORMERLY THE MINNEAPOLIS ST. PAUL & SAULT ST. MARIE RAILWAY); THENCE SOUTHEASTERLY ALONG A LINE BEING 210 FEET SOUTHWESTERLY OF AND PARALLEL WITH THE SOUTHWESTERLY RIGHT OF WAY LINE OF THE WISCONSIN CENTRAL LTD., RAILROAD(FORMERLY THE MINNEAPOLIS ST. PAUL&SAULT ST. MARIE RAILWAY) TO A POINT OF INTERSECTION WITH A LINE DRAWN PERPENDICULAR TO THE SOUTHWESTLY RIGHT OF WAY AFORESAID, EXTENDED SOUTHWESTERLY FROM THE POINT OF BEGINNING; THENCE NORTHEASTERLY ALONG A LINE PERPENDICULAR TO SAID SOUTHWESTERLY RIGHT OF WAY LINE, TO THE POINT OF BEGINNING, IN LAKE COUNTY, ILLINOIS. Exhibit �B l �F ••// MAP ING z • .+.•7peOWMr hw.ww6.CgwttWCnew{wtOVr j PARKING LOT NO. 3 59 \ ---- \ z (Metra/ComEd Lease Property) 60 s � , - :;. DETENTION PREMISES 61 ` '°� (Township/ComEd Easement Property) o 62 FRANK N AVENUE P P L 'O � i a 1 i t 1e 1 2 2.73" �• / M ic � � 3 - ' t=� ----- C IW . h b 5 < G�^. LS 5 n �J � _ 1 W 7 i 7 12.0.0, F e I I 11 I � i MAR\ AVENUE 7 ---�i i�-- 64.6' r <'� I i 7 . I 1 2 Q I I I I ' I I 18 I � c II n I 77 z I I I 15 ' o14 --- K Ml YORY YYt W @ rV.O U.Y IVI�11.Y r M Ymt•LLYllr��p IA0. rim lia rn ' ia.lw a.uun oleo ccoa - � Wiwi� il:l cov.wrwwaou.na -UBLIC NOTICEIS no will be held by the President and Board of Trustees of he Village of Buffalo Grove on Monday,Au4ust 1,2005 at R30 illy in the Council Chambers,Buffalo Grove Munici- wl Buildino.50 R°uPP Boulevard,Buffalo Grove,IL can- ;USJtiaThefollo10111 t N,n.11= ,, ERTIFICATE OF PUBLICATION SUBJECT:Petition to the Village of Buffalo Grove for Cqn- ,Ideratton of on annexation agresrflerlf and wmezation with zoning im the plandustrtal DisiIlityrkt with a special use for r°°ian`O117s iaiirrWrOrd)nailu i -To 1' ° Paddock Publications, Inc. Parking stall widM of 8.5 feet instead of 9.0 feet and a perk- ing aisk width of less than 26 Met of depicted on the Plena crpn ent Ordireianicbe Sectlona l6.50 040 C 3 m T�aMiow coy stteaadOf"6 01 de3OPest Ivethwttuirern "O�er, Daily Herald be less that 2%,and to waive the requirement for anunder- drain. The Proposed plons include e,-=.1an of the parking lot: serving carimuters using the Buffalo Grovefoc°ilia ton and construction of a stormwaMr management } and con ANT:Commonweolth EdAon Company Exelon Cora i 10 South Dearborn i Chicago,IL60603 SUBJECT PROPERTY LEGAL DESCRIPTION: f ;anized and existing under and by virtue of the laws of the State of Illinois, PART OF ROTS 4 AND 51N B TO LOCK 4TSOGETIIHER WITH Y CERTIFY that it is the publisher of the DAILY HERALD. THAT PART OF LOTS 1 THROUGH 10,INCLUSIVE,Ii BLOCK 8,TOGETHER WITH THAT PAR N T OF LOT 1 IN BLOCK 9,TOGETHER WITH THAT PART OF LOT 1 IN*, y HERALD is a secular newspaper and has been circulated daily in the BLOCK 15,TOGETHER WITH THAT PART OF LOfS 3. t NG A SUBDiVIS10N OFLPAR TOF TIHE$pUTHNSI2 OF( THE NORTHEAST 114 OF SECTION 33 AND PART OF Igonquln, Arlington Heights, Barrington, Barrington Hills, THE NORTHWEST 1/4 OF SECTION 34 TOyyNSHfP 43" NORTH,RANGE it,EAST OF THE THIRD PRINCIPAL+ ' North Barrington, South Barrington, Bartlett, Batavia, Buffalo Grove, MERIDIAN,ACCORDING TO PLAT THEREOF RE-: D CORDED DULY 13, 1927 AS DOCUMENT NUMBER+ 302090,BOUNDED AND DESCRIBED AS FOLLOws)BE- )entersville, Cary, Deer Park, Des Plaines, South Elgin, East Dundee, GINNING AT THE POINT OF INTERSECTION OF LOT. LINE 415 IN BLOCK 4 IN SA10 HORATIO GARDENS' WITH A LINE BEING 210 FEET SOUTHWESTERLY OF .Ilk Grove Village, Fox Lake,Fox River Grove,Geneva, GilbertS,Grayslake, AND PARALLEL WITH THE SOUTHWESTERLY RIGHT, OF WAY LINE OF THE WISCONSIN CENTRAL LTD.,: RAILROAD (FORMERLY THE MINNEAPOLIS ST.: ile H PAUL & SAULT ST. MARIE RAILWAY) THENCE. NORTHEAST ALONG A LINE DRAWN PEF�PENDICU- , ainesville,Hanover Park,Hawthorn Woods,Hoffman Estates, Huntley, LAR TO THE LAST DESCRIBED SOUTHEASTERLY LINE,210A0 FEET TO AN INTERSECTION WITH THE: AFOREMENTIONED SOUTHWESTERLY RIGHT OF Lake,Kildeer,Lake Villa,Lake in the Hi11s,Lake Zuilch,Libertyv e, WAY LINE OF THE WISCONSIN CENTRAL LTD.,RAIL-, ROAD (FORMERLY THE MINNEAEPOLIS ST. idenhurst, Long Grove, Mt. Prospect, Mundelein, Palatine, ALONG SAID SOUTHWESTERLY RIGHT OFOW Y ELI�NE TO A POINT 25%FEET SOUTHEASTERLY OF THE Rolling Meadows Schaumburg Sleepy Hollow St. Charles, Streamwood NORTHEAST CORNER OF LOT 1 IN BLOCdK 15 AFORE- SAID; THENCE SOUTHWESTERLY ALONG A LINE > > ERLWRIGHTROF WAY LINE AFORESAID UTHWEST- mon Hills,Volo,Wauconda,Wheeling,West Dundee,Wildwood,Green Oaks 210.00 FEET TO THE INTERSECTION WITH A LINE BE- IN FEET SOUTHWESTERLY OF AND PARAL- LEL WITH THE SOUTHWESTERLY RIGHT OF WAY LINE OF THE WISCONSIN CENTRAL LTD.,RAILROAD' (FORMERLY THE MINNEAPOLIS ST.PAUL&SAULT ALONGRSAIDALASTYDESCRI13ED SOUTHWRSTERLY COUNTY,ILLINOISandT OF BEGINNING, IN LAKE, Cook, Kane, Lake, McHenry BLOCK A6,TOGETH S 3 THROUGH 8P INC U IVE)t IN oiS continuously for more than one year prior to the date of the first THROUGH GARDENS BEING A SUBDIIVISIOk OF IN OF THE SOUTH 112 OF THE NORTHEAST 1/4 OF SECTION notice hereinafter referred to and is of general circulation throughout said 33 AND PART OF THE NORTHWEST 1/4OF SECTION 34 TOWNSHIP 43 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN,ACCfORDING TO THE PLAT THEREOF RECORDED JULY 13.rV0 AS pOCU- (ieS) and State. MENT NUMBER 302090,BOUNDED AN DESCRIBED. AS FOLLOWS: BEGINNING AT A POINT ON THE SOUTHWESTERLY RIGHT OF WAY LINE OF THE WIS- GONSIN CENTRAL LTD., RAILROAD (FORMERLY THE MINNEAPOLIS ST. PAUL i SAUL ST- F THEE, RLY OF THE' tat the DAILY HERALD is a newspaper as defined in "an Act to revise CORNER RAILWAY), 25.00 FEET SOUTHEASTE NORTHEAST OF LOT 1 IN BLOCK ORE- SAID;THENCE SOUTHEASTERLY ALONG THE EAST EAST LINE F SAI L L 15 AND THE SOUTH- to notices" as amended in 1992 Illinois Compiled Statutes, Chapter 715, OD OT 1 IN BOCK EASTERLY EXTENSION THEREOF A POINT 30.00 FEET SOUTHEASTERLY OF THE NORTHEAST COR- OR- NER OF LOT 7, 1 BLOCK iS AFORESAID; THENCE. id S. That a notice of which the annexed printed slip is a true copy, WSS SOUTHWEST ALONG A LINE DRAWN PERPENDICU LAR TO THE AFOREMENTI E OF THE ONED SOUTHWESTERLY in said DAILY HERALD. RIGHT OF WAY LI(FORMERLY MINN POLIS N WISCONSIN CENTRAL LTD., RAILROAD THE EA -� 2 ST.PAUL&SAULT ST.MARIE RAILWAY),TO A POINT SAIDHTHENCELNORTH ALOON�ITHE OUWCcESTSLINE OF BLOCK 15 AFORESAID.TO AN INTERSECTION WITH THE EASTERLY EXTENSION OF THE SOUTH LINE OF BLOCK 16 AFORESAID;T S L THE EREOF, the undersigned, the said PADDOCK PUBLICATIONS, Inc., HENCE WET AONG SAID SOUTH LINE TO THE WEST LINE OF BLOCK 16 AFORESAID, THENCE NORTH ALONG THE WEST rtificate to be signed by, this authorized agent, at Arlington Heights, LINE OF SAID BLOCK 16 1 THE NORTH H CDR- 11 Qt NER OF LOT 3 IN BLOCK 16 AFORESAID; HENCE g Y g EAST ALONG THE NORTH LINE OF LOT 3 IN BLOCK 16 AFORESAID TO A POINT OF INTERSIkNON WITH A LINE 210.00 FEET SOUTHWESTERLY OF AND PAR- ALLEL WITH THE SOUTHWESTERLY RIGHT OF WAY LINE OF THE WISCONSIN CENTRAL LTD.,RAILROAD ST R EYRAI WAY);THENCE SOUTHEASTERLY ALONG A LINE BEING 210 FEET SOUTHWESTERLY. OF AND PARALLEL WITH THE SOUTHWEST RLYt PADDOCK PUBLICATIONS, INC. RIGHT OF WAY LINE OF THE WISCONSIN CENTRAL! LTD, PAUL&RAILROAD (FORMERLY ST.MARIE RATHE WAY))TO A POINT OF INTERSECTION WITH A LINE DRAWN PERPEN-, DAILY HERALD NEWSPAPERS DICULAR TO THE SOUTHWESTLY RIGHT OF WAY' AFORESAID. EXTENDED SOUTHWESTERLY FROM' THE POINT OF BEGINNING• THENCE NORTHEAST-� � ERLY ALONG A LINE PERPENDICULAR TO SAID SOUTHWESTERLY RIGHT OF WAY LINE, TO THE' POINT OF BEGINNING,IN LAKE COUNTY,ILLINOIS. I SUBJECT PROPERTY COMMON DESCRIPTION:Coin-; BY monwealth Edison Property,Metro parking lot expansion, , Buffalo Grove Metro station• Commerce Court' Buffalo Authoriz6d Agent Grove,IL Documents submitted by the applicant for the public hear-, ing concerning this Petition are on file with the Village lniterested Derson.Wievard,and may be examined by any �t Lon�7 Ali Persons present at the Public Hearing will be given the Control 1l T35689/4 opportunity to be heard. Dated this 13th day of July,2MS. Village of Buffalo Grove,IIIL ge Clerk Published in the Daily Herald July 16,2005(3M9974)N Board Agenda Item Submittal XI-A Requested By: Robert B Giddens Entered By: Robert B Giddens Agenda Item Title: Ordinance No.2005- An Ordinance Authorizing the Placement of Signs on the Municipal Campus Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 07/25/2005 08/01/2005 � Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $2,445 Additional Notes regarding Expenditures: This project will be funded through a cost elimination effort of our current White Way maintenance bill. The bill is$280.00 per month which will provide a 9 month return on investment. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. It is recommended that the existing message center or marquee on Lake Cook and Raupp Blvd. be covered with a aluminum fabricated cover with a dark bronze baked enamel cover. The proposed cover will display a sign with vinyl copy graphics highlighting the public buildings that are located on the Village campus -Village Hall, Public Services, Police, and Golf. The attached Ordinance will allow for the current sign to be modified. The Village historically has paid in excess of$4,000 per year as a monthly maintenance cost for the marquee. The bulbs continuously are burned out requiring attention and time to correct; in addition,due to the speed limit off Lake Cook Road, it is difficult to read the information posted to the message board. This public information is communicated on numerous other communication media including but not limited to the Village's web site,News List, community bulletin board, and newsletter. Approval of the attached is recommended. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Ord. Reader Board Sign 8-1-05 Drafk.doc F M arquee0 rd7-28-05.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: ORDINANCE NO. 2005- AN ORDINANCE AUTHORIZING THE PLACEMENT OF SIGNS ON THE MUNICIPAL CAMPUS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, Section 14.36.010.M., Public Signs, of the Village of Buffalo Grove Municipal Code,provides for the Village to authorize signs on public property for a public purpose; and WHEREAS, the Village of Buffalo Grove desires to replace both readerboard (changeable copy) sections of the Village Campus ground sign with identification sign faces; and WHEREAS,it is the opinion of the Corporate Authorities of the Village of Buffalo Grove that the proposed signs serve a public purpose and benefit the residents of the Village of Buffalo Grove. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS as follows: Section 1. The two identification sign faces for the Village Campus ground sign, located at the northeast corner of Raupp Boulevard and Lake Cook Road, as indicated on Exhibit A attached hereto, are hereby authorized and said signs qualify as public signs pursuant to Section 14.36.010 subparagraph M of the Village of Buffalo Grove Municipal Code. Section 2. This Ordinance shall be in full force and effect from and after its passage and approval. This Ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: 2005 APPROVED: APPROVED: Village President ATTEST: Village Clerk ORDINANCE NO.2005- AN ORDINANCE AUTHORIZING THE PLACEMENT OF SIGNS ON THE MUNICIPAL CAMPUS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, Section 14.36.010.M., Public Signs, of the Village of Buffalo Grove Municipal Code,provides for the Village to authorize signs on public property for a public purpose; and WHEREAS, the Village of Buffalo Grove desires to replace both readerboard (changeable copy) sections of the Village Campus ground sign with identification sign faces; and WHEREAS, it is the opinion of the Corporate Authorities of the Village of Buffalo Grove that the proposed signs serve a public purpose and benefit the residents of the Village of Buffalo Grove. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS as follows: Section 1. The two identification sign faces for the Village Campus ground sign, located at the northeast corner of Raupp Boulevard and Lake Cook Road, as indicated on Exhibit A attached hereto, are hereby authorized and said signs qualify as public signs pursuant to Section 14.36.010 subparagraph M of the Village of Buffalo Grove Municipal Code. Section 2. This Ordinance shall be in full force and effect from and after its passage and approval. This Ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: 2005 APPROVED: APPROVED: Village President ATTEST: Village Clerk Board Agenda Item Submittal XI-B Requested By: Scott D Anderson Entered By: Scott D Anderson Agenda Item Title: Ordinance No 2005- :An Ordinance Authorizing the Disposal of Surplus Village Personal Property Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: Consent Agenda 07/26/2005 08/01/2005 0 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The methods of disposal for retired assets may include: trade-in on replacement equipment sale in auction return to manufacturer due to defect outright disposal because the useful life of the asset had expired and repair or trade-in was not a viable option donation of obsolete equipment demolition Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files r surplus 08-01-05.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: ORDINANCE NO. 2005 - AN ORDINANCE AUTHORIZING THE DISPOSAL OF SURPLUS VILLAGE PERSONAL PROPERTY WHEREAS, the village of Buffalo Grove is a Home-Rule unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the personal property is part of the village s Fixed Asset Inventory Control System and procedurally must be deleted through Ordinance adopted by the Corporate Authorities; and WHEREAS, the property described will be disposed of through trade-in, sale or outright disposal, whatever appropriate. NOW, THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, that: SECTION 1. Pursuant to our Home Rule powers, the President and Board of Trustees of the Village of Buffalo Grove find that the items of personal property described in Exhibit "A" now owned by the Village of Buffalo Grove are no longer necessary or useful to the Village of Buffalo Grove and the best interests of the village will be served by disposal. SECTION 2. This Ordinance shall be in full force and effect from and after its passage and approval. This ordinance shall not be codified. AYES: NAYS: ABSENT: PASSED: 2005. APPROVED: 2005. Village President Village Clerk i win — go f � MN MNM�HMNMMN40 Si pp ppp 2 2OtM C1, 9 8 88 ! 88881� W W mtNA0n0 clog O pppp 1A � LI) .. g OF Nl fl � � � Qnl � Nl e r M�M n V N M �j 4 � 4—Ob MYlNN40 HNN 46 CNN � L� tntn $ � LO to A � � O O � O O ogvQ�V N R_ N N N_ N N M O ^ ^ NN^\ N N N N CL vm �, o � c !� I - W 0 m � r- c 4 d H PQ � q1t i�� Board Agenda Item Submittal XI-C Requested By: William H Brimm Entered By: William H Brimm Agenda Item Title: Resolution No.2005- A Resolution Accepting a Termination Agreement for the Metra Depot Parking Leases Between the Village of Buffalo Grove and Commonwealth Edison Company. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: Consent Agenda 07/19/2005 08/01/2005 0 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. As part of the recently approved Commuter Station Development Agreement Amendment#5, Metra will become the lessee of the entire commuter parking area (with the exception of parking owned by Pace) under one master lease,relieving the Village of most of the current lease requirements with the primary exceptions being the payment of rent as compensation and the obligation for recurring maintenance. At present, the Village is obligated to Commonwealth Edison under the terms and conditions of two leases, as well as an equal number of supplements, relative to the existing parking area(again, excepting Pace-owned property). Based on the negotiations undertaken not only on Amendment#5 but as part of the lease new partnership between Metra and ComEd,the Village has been granted a voluntary termination of the existing leases prior to their original end dates,which are in calendar 2015. In order to effect that termination,the attached Resolution and Agreement have been prepared for review, comment and consideration. The Agreement will be effective as of August 1, 2005 to coincide with the first day of the amended facility lease between Metra and ComEd. Approval is recommended as part of concluding certain Village obligations relative to Amendment#5 as well as the Annexation Agreement between the Village and ComEd for the expanded parking and detention properties south of the current terminus of Parking Lot#2. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files kermagre.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: RESOLUTION NO.2005- A RESOLUTION ACCEPTING A TERMINATION AGREEMENT FOR PARKING LOT LEASES BETWEEN THE VILLAGE OF BUFFALO GROVE AND COMMONWEALTH EDISON COMPANY WHEREAS, the Village of Buffalo Grove ("Village") and Commonwealth Edison Company ("ComEd") have previously entered into a "Parking Lease" dated September 1, 1995 as authorized by Village Resolution No. 95-62 whereby the Village leased certain property from ComEd in order to construct parking spaces for the Wisconsin Central/Metra line;and WHEREAS,the Village and ComEd entered into a second"Parking Lease"dated May 1, 1999 as authorized by Village Resolution No. 99-30 whereby the Village leased certain additional property from ComEd in order to conduct additional parking spaces for the Wisconsin Central/Metra line;and WHEREAS, the Village has previously entered into two Lease Supplements regarding the two foregoing Leases with ComEd dated July 21,2004;and WHEREAS, ComEd has entered into a Parking Lease with the Commuter Rail Division of the Regional Trion Authority ("Metre") to lease all of the parking area, with the exception of that located on property owned by Pace;and WHEREAS, due to Matra entering into a Parking Lease with ComEd, the Village and ComEd affirm that they no longer need to maintain any of the foregoing Leases or Supplements,and therefore,they mutually agree to terminate said Leases,as supplemented,prior to their stated expiration dates. NOW,THEREFORE,BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE,COOK AND LAKE COUNTIES,ILLINOIS that: Section 1. The foregoing WHEREAS clauses are hereby made a part hereof and incorporated herein. 2. The Termination Agreement between the Village of Buffalo Grove and Commonwealth Edison Company dated August 1,2005 is hereby approved. Section 3. The Village President and Village Clerk are hereby authorized to execute the Lease Supplements Number One on behalf of the Village of Buffalo Grove. AYES: NAYES: ABSENT: PASSED: APPROVED: ATTEST: APPROVED: Village Clerk Village President TERMINATION AGREEMENT THIS TERMINATION AGREEMENT (hereinafter "Agreement") is entered into this 1 st day of August 2005, by and between VILLAGE OF BUFFALO GROVE ("Tenant"), and COMMONWEALTH EDISON COMPANY,an Illinois corporation("Landlord'). WITNESSETH: WHEREAS, Landlord and Tenant entered into two (2) parking leases (the "Leases"), one dated September 1, 1995,which lease was supplemented by a certain Lease Supplement Number One dated July 21, 2004, and a second lease dated May 1, 1999, which lease was supplemented by a certain Lease Supplement Number One dated July 21, 2004. The property leased by the Leases is hereinafter referred to collectively as the Premises attached hereto as" bit A". WHEREAS, Tenant desires to terminate the Leases prior to their stated expiration dates and be relieved of its obligations thereunder, and Landlord is willing to terminate the Leases on the terms and conditions of this Agreement. NOW THEREFORE, in consideration of the mutual terms and conditions herein contained, the parties hereby agree as follows: 1. T1UgjRAJ§oU of Lease. Effective as of August 1, 2005 (the "Early Termination Date") and subject to the agreements, representations, warranties and indemnities contained in this Agreement, the Leases are terminated and the term thereby demised shall expire with the same force and effect as if the term of the Lease by the provisions thereof was fixed to expire on the Early Termination Date. Landlord agrees to refund to Tenant pre-paid rent prorated as of Early Termination Date. 2. gtual Releases. Effective as of the Early Termination Date, Tenant remises, releases, quitclaims and surrenders to Landlord, its successors and assigns, the Leases and all of the estate and rights of Tenant in and to the Leases and the Premises and Tenant forever releases and discharges Landlord from any and all claims, demands or causes of action whatsoever against Landlord or its successors and assigns arising out of or in connection with the Premises or the Leases and forever releases and discharges Landlord from any obligations to be observed or performed by Landlord under the Leases. In consideration of Landlord releasing Tenant from the obligation to pay the balance of the rentals due under the Leases, Landlord and Tenant hereby release and forever discharge each other, and their respective partners, officers, directors, agents, trustees, beneficiaries and employees, of and from any and all claims, acts, damages, demands, rights of action and causes of action which each party ever had, now has, or in the future may have, against the other, arising from or in any way connected with the Leases. This release is intended as a full settlement and compromise of each, every, and all claims of every kind and nature. Landlord and Tenant understand and agree that by execution of this Agreement, the other party and its partners, officers, directors, agents, trustees, beneficiaries and employees do not C87800 admit any liability of any nature whatsoever. This Agreement is made entirely as a compromise and for the purpose of terminating the Leases and settling and extinguishing the respective claims,acts, damages,demands,rights of action or causes of action of the parties hereto. 3. Re�ntationa and Wg r�' anh'es of T�-en�nk Tenant represents and warrants that as of the date hereof(a)Tenant is the rightful owner of all of Tenant's interest in the Leases; (b) Tenant has not made any disposition, assignment, sublease, or conveyance of the Leases or Tenant's interest therein, (c) Tenant has no knowledge of any fact or circumstance which would give rise to any claim, demand, action or cause of action arising out of or in connection with Tenant's occupancy of the Premises; (d) no other person or entity has an interest in the Leases, collateral or otherwise; and (e) there are no outstanding contracts for the supply of labor or material and no work has been done or is being done in, to or about the Premises which has not been fully paid for and for which appropriate waivers of mechanic's liens have not been obtained. 4. BrolLers The parties represent and warrant to each other that they have not dealt with any broker, finder or like agent in connection with this Agreement and they agree to indemnify and hold each other, their agents and their officers, directors, shareholders, partners and employees harmless of and from any claim of, or liability to, any broker,finder,or like agent claiming a commission or fee by reason of having dealt with either of the parties in connection with the negotiation, execution or delivery of this Agreement, and all expenses related thereto, including,without limitation,attorneys' fees. 5. IndSMuitgcation. Notwithstanding anything to the contrary contained herein, Tenant shall indemnify, defend (with counsel approved by Landlord) and hold Landlord harmless from and against any and all liabilities, obligations, damages (direct and/or consequential), penalties, claims, costs, charges and expenses (including, without limitation, attorneys' fees) which may be imposed upon, incurred by, or asserted against Landlord and arising, directly or indirectly, out of or in connection with the use, nonuse, possession, occupancy,condition, operation,maintenance or management of the Premises or any part thereof prior to and including the day immediately preceding the Early Termination Date, for any act or omission of Tenant or any of its assignees, concessionaires, agents, contractors, employees or invitees, any injury or damage to any person or property occurring in, on or about the Premises, or any part thereof, prior to and including the day immediately preceding the Early Termination Date, or any failure on the part of Tenant to perform or comply with any of the covenants, agreements, terms or conditions contained in the Leases to be observed or performed by Tenant. In addition, Tenant hereby agrees to pay to Landlord for each day Tenant retains possession of the Premises or any part thereof after the Early Termination Date for all damages, consequential as well as direct, sustained by Landlord by reason of such retention. 6. Mereer. The mutual obligations of the parties as provided herein are the sole consideration for this Agreement, and no representations, promises or inducements have been made by the parties other than as appear in this Agreement. This Agreement shall not be amended or modified except in writing signed by both parties. 7. Mbeftne_en& The warranties, representations, agreements, and obligations contained in this Agreement shall survive the execution and delivery of this Agreement and shall survive any and all performances in accordance with this Agreement. This Agreement may be executed in any number of counterparts which together shall constitute the Agreement. This Agreement shall inure to the benefit of, and be binding upon,the heirs, successors and assigns of the parties. This Agreement shall be construed and enforced in accordance with the laws of the State of Illinois. Any term that is capitalized and not defined herein shall have the same meaning for purposes of this Agreement as assigned in the Leases. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first above written. COMMONWEALTH EDISON COMPANY By: Name: Celia Y.David Title: Vice President—Real Estate&Facilities VILLAGE OF BUFFALO GROVE By: Name: Title: BNt Royse To wbrimm@rbg.org -gw*yso0rzk.com> 07/27/2005 09:14 AM cc Please respond to bcc wraysa@rzic•com Subject RE:Lease Termination I agree with your recommendation. Maybe by that time we will have more information or at least we can make the motion to approve subject to final Village attorney review. William G. Raysa Raysa & Zimmermann, LLC. Attorneys at Law 22 S. Washington Ave. Park Ridge, IL 60068 Ph 847-268-8600 Fax 847-268-8614 -----Original Message----- From: wbrimm@vbg.org [mailto:wbrimm@vbg.org] Sent: Wednesday, July 27, 2005 9:05 AM To: wraysa@rzllc.com Subject: Lease Termination Bill: I know it is only early Wednesday but there is something nagging me about whether anyone at Edison will get back to us to clarify the Lease Termination document matters we have discussed. With your OK, assuming that we do not hear anything by noon tomorrow, would be to put the Resolution and Agreement on the agenda with the condition that final language is subject to Edison and counsel review, etc. I am concerned that the proposed Lease date (August 1) that has been resolved between Metra and Edison marries up with our termination, which for clarity could and should also be August 1st. Thanks for any guidance on this one. Bill Brimm Assistant Village Manager/ Director of Finance Village of Buffalo Grove 50 Raupp Blvd. Buffalo Grove, IL 60089 Phone: 847-459-2509 Fax: 847-459-0332 E-Mail: wbrimm@vbg.org LL 0 LU LU LL a. t ui 50 0 loo Z LU -J 411. LU M IL m CL o U. 0 1--9 LU zi 0 IL AP UZ *M*O'H (13woo '0 lunoo 93H3WWO3 #q tltsr� 01, r a N I�,l�1 3 il•ft4tY _k "+�'�� t 1ilp � tkl � f trf t �, h •f�.� __ 1 C.S 1 m R �� 7�8L"6 'J .d - k 501 t y3g7 y Ij �E t�, P JAI, s�Y 6R}04 yr. ' �j .r ;`.�• Iry°tN4 f I ard�. '1 !L Y�il t•.+.'t S :;, ! \ Ih F r X ;�i,:,rr'�.y •� !t f • ri A' .J7 s. ' ; r 1, �s i Wow ,r«r �ott{R tPt 1 "r.! '{t in f x y{sus ' ��' k,m ; yi�a�•�l• 1 t}l��t� x r e�� is � j.r�{S� :t;:. i +.. r Y � _ R t�v��'�Y ri,y 3�' �� + ��•�A t tST ! ! y� p # fir li�l. ¢ ,,y``V1 p: dj P�l Mt jyr�'r t�Il ��, a'.,, � • i�+ . ..i 5r1r,�J asi �i f. p r.:-.qF.f +�,: ;3�p,t t�51 1 t,tl��J�� .�a.l�"M'- "� � •x��y� �y_7y'fit '�. O � fey 4f1 r t+,.{t.t,i �1 r�s (6✓ W {'"f{� a(t I s 1+ xyy $ 'iq ft '� �i 4' - ZntYid�t�i"'' '4`s Y ` r H4 U a1�,$��t + 1.. ��.*•ll 1 �,�, ��„k t•I, ,!.+. II a�, I '•:t r� s;'t '�w t ' a'3'S edt�f} �S a{^(;q+ :�'� tip �t ,u � �, �,N4� �4�� 1 1 r t•.. , f y'tt }s t Ir c. Yr. F ,a/ I PO6Z y r 'M'O a a3woa O+ }7 IX1 10 Board Agenda Item Submittal XI-D Requested By: Robert M Whalen Entered By: William H Brimm Agenda Item Title: Authorization to Bid-2006 Full Size Cargo Van(Replacement for Unit#458-1988 Chevrolet Astro Van) Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 07/25/2005 08/01/2005 � Consent Agenda RW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Staff is requesting authorization to bid for the replacement of Unit 458, a model year 1988 Chevrolet Astro Van assigned to the Sewer Operations department. If the vehicle is replaced, it will be declared surplus and disposed of through auction. Specifications for the recommended replacement,which will be a model year 2006 Cargo Van have been developed by staff and reviewed by counsel and will be released upon approval of authorization request. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files cargovan.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: VILLAGE OF BUFFALO GROVE 50 RAUPP BLVD. BUFFALO GROVE,IL 60099 847-459-2500 PUBLIC WORDS DEPARTMENT OPERATIONS DIVISION 51 RAUPP BLVD. BUFFALO GROVE,IL 60089 Telephone(847)459-2545 Facsimile(847) 537-1742 SPECIFICATIONS AND INSTRUCTIONS TO BIDDERS 2006-FULL SUE CARGO VAN July 25,2005 NOTICE.TO BIDDERS The Village of Buffalo Grove will be accepting bids for ONE(1)—2006 Full Size Cargo Van. Bids will be received on or before,but not later than 11:00 AM on September 1,2006 at the office of the Village Clerk, 50 Raupp Blvd.,Buffalo Grove,II,60089,and immediately thereafter all bids will be publicly opened and read aloud. Sealed envelopes or packages containing proposals shall be marked"BID FOR FULL SIZE 2006 CARGO VAN". Detailed specifications are available for bid purposes from the Department of Public Works, 51 Raupp Blvd. Buffalo Grove,EL. 60089. The Village reserves the right to reject any proposal for Mure to comply with all the requirements of this notice or any of the bid specification and bid summary documents;however, the Village may waive any minor defects or informalities at its discretion. The Village further reserves the right to reject any and all proposals or to award a contract which in its judgement,is in the best interest of the Village. INSTRUCTIONS TO BIDDERS 1. Proposal: It is the intent of these specifications to furnish the Village of Buffalo Grove with ONE-2006 Full Size Cargo Van ready for use when delivered to the Village of Buffalo Grove, and must be of the manufacturer's current models in production at time of delivery. No such items,equipment or accessories shall be removed or omitted for the reason that it was not specified in the bid. All parts not specifically mentioned which are necessary in order to furnish a complete unit shall conform to the best engineering practices and workmanship known in the industry. Standard production items may be removed only where it is necessary to install other items in lieu thereof in order to comply with these specifications. 2. Specifications: Specifications and a list of equipment(when applicable)are included with these instructions. If your proposal does not comply with these specifications,list those items on the Bid Summary Exceptions page of the Bid Summary provided in this document. Failure to do so will be cause for rejection of your bid. Dealers shall include with each proposal,manufacturer literature or advertisement relating to this specification. No vehicle will be accepted if there appears on any portion of the vehicle a dealer logo of any kind(decals,etc). However, all new vehicle information,as required by law and regulations, shall be affixed at time of delivery(window sticker,EPA mileage information etc.) 3.Quotations: The proposal should include all costs to the Village of Buffalo Grove,including title,registration,and safety inspection if applicable,rust proofing, and shop manuals. 4. Pre-Delivery Service/Delivery: The dealer or representative of same,who is a responsible authority, shall contact the Village Fleet Manager within 10 days following notification of award(purchase order),and discuss arrangements for delivery, warranty procedures, service information dissemination,available training,or provide other information as may be required. The dealer according to manufacturer recommendations and requirements shall perform dealer preparation. The vehicle shall be delivered under its own power, rail or freight truck is not acceptable. Delivery shall be made during any regular workday. Monday through Thursday, between the hours of 8:00 AM and 2:00 PM at the Public Service Center, 51 Raupp Blvd. Buffalo Grove, IL. The dealer shall deliver the vehicles in exact compliance with specifications and with all pre-delivery service completed. The dealer shall correct any discrepancy reported by the Village of Buffalo Grove within five(5)working days either by affecting corrective procedures at the point of delivery or by removing the vehicle from Village property until such time as corrective measures have been made to bring the vehicle(s)into conformance. In either case,corrections shall be made without further inconvenience or cost to the Village of Buffalo Grove. Failure to comply with this procedure shall be cause to declare the vehicle in default. 5. Information Time of Delivery: The dealer shall provide at the time of delivery: A) Certificate of Origin. i B) A Standard Service Policy filled out and signed by authorized franchised dealer. C) One(1)copy of the Manufacturers Shop and Overhaul Manual. D) One(1)copy of the Parts Catalog. E) Two(2)copies of the Line Sheet. F) Mileage Certification Form. G) State of Illinois Tax Form RR-556,Latest Revision. H) State of Illinois Vehicle Title and Appropriate Vehicle Registration Forms 6. Warranty: Manufacturers Standard Warranty must be furnished with each new vehicle. Vehicle warranty shall be equal to or exceed that offered to the general public on similar regular production models. The manufacturer warranty shall become effective on the day that the new vehicle is actually put into service. It shall be the responsibility of the dealer to famish the warranty card imprinted with VILLAGE OF BUFFALO GROVE. It will be the further responsibility of the dealer to ensure that the Village Fleet Manager or designated representative,is kept apprised in a timely manner of all information concerning warranty, service manuals,service bulletins,and service schooling available. 7. Bid Reject: The Village of Buffalo Grove reserves the right to reject any one or all bids,to accept only part of a bid,to waive any irregularities in a bid,and to accept a bid regardless of price when it is considered to be in the best interest of the Village of Buffalo Grove. 8. Default: If the dealer fails to deliver the equipment and/or perform services in compliance with the terms of this document, it shall be liable to the Village of Buffalo Grove, by credit memorandum or otherwise,for fixed,agreed,and liquidated damages, and not as a penalty, in the amount of$500.00 per vehicle involved for each calendar week or any position thereof during which the failure to comply continues. A calendar week shall be considered as, beginning at 8:00 AM local time Monday and ending 5:00 PM local time Friday. Liquidated damages shall begin in accrue on the first Monday following receipt by the dealer or written notification from the Village of Buffalo Grove that such a default under the contract exists. The Village of Buffalo Grove may terminate the contract or any portion thereof on first discovering that such a default exists or after a period during which liquidated damages have accrued as aforesaid and no permanent remedy satisfactory to the Village of Buffalo Grove appears likely. In either of the foregoing events,the dealer shall be liable for liquidated damages as aforesaid until such time the Village of Buffalo Grove may reasonably obtain delivery or performance of similar equipment and/or service. It is understood and agreed, however,that none of the foregoing provisions of this paragraph shall apply if dealer default results directly from conditions or events beyond its control, including,but not by way of limitations,Acts of God,or the Sovereign or contractual capacity, fires, floods, epidemics,quarantine restrictions, strikes, freight embargoes,shortages of raw materials,or unusually severe weather. 9. Notice to Dealers: Adherence to all of the aforementioned procedures is mandatory. Failure ii to abide by any of the provisions will result in rejection of the subject vehicle until such time as the provisions are met. In order to prevent any delays in the acceptance of the new vehicle(s)and to assure payment as soon as possible,dealers are reminded to comply with all provisions. 10. Public Contract Statements: The Village of Buffalo Grove Public Contract Statements attached hereto shall be completed,signed and notarized by the dealership or his designated representative and submitted with the Bid Summary.Failure to comply with this procedure shall be cause to reject the bid. iii VILLAGE OF BUFFALO GROVE PUBLIC CONTRACTS The Village of Buffalo Grove is required to obtain certain information in the administration and awarding of public contracts. The following Public Contract Statements,shall be executed and notarized. PUBLIC CONTRACT STATEMENTS CERTIFICATION OF CONTRACTOR/BIDDER In order to cony with 720 Illinois Compiled Statutes 5/33E-1 et seq. the Village of Buffalo Grove requires the following catification be acknowledged: The below-signed bidder/contractor hereby certifies that it is not barred from bidding or dying any goods,services or construction let by the Village of Buffalo Grave with or without bid,due to any violation of either Section 5/33 E-3 or 5/33 E-4 of Article 33E,Public Contracts,of the Chapter 720 of the Illinois Compiled Statutes,as amended. This act relates to interference with public contracting,bid rigging and rotating,kickbacks,and bidding. CERTIFICATION RELATIVE TO 65 ILCS 3/11-42.1.1 In order to comply with 65 Illinois Complied Statutes 5/11-42.1.1 the Village of Buffalo Grove requires the following certification: The undersigned does hereby swear and affirm that:(1)it is not delinquent in the payment of my tax administered by the IlIkois Deportment of Revenue or(2)in contesting in accordance with the procedures established by the appropriate revenue Act,its liability for the tax or the amount of the tax. The undersigned further undmtonds thn making a false stmement herein:(1)is a Class I Mude emw and(2)voids the contract and allows the Village to recover all amounts payable to it under the contract. CONFLICT OF INTEREST The Village of Buffilo Grove Municipal Code requires the following verification relative to conflict of interest and compliance with general ethics requirements of the Village: AThe undersigned supplier hereby represents and warrants to the Village of Buffalo Grove as a term and condition of acceptance of this(bid or purchase order)that none of the following Village officials is either an officer or director of supplier or owns five percent(50%)or more of supplier. The Village President,the members of the Village Hoard of Trustees,the Village Clerk,the Village Treasurer,the members of the Zoning Board of Appeals and the Plan Commission,the Village Manager and his Assistant or Assistants,the heads of the various departments within the Village. Nthe foregoing repreaentstm and warranty is maccwate,state the name of the Village official who eidw is an officer or director of your business entity or owns five pit(5%)or more thereof. Print Name of Contractor/Bidder/Supplier Signature Title Subscribed and Sworn to before me this day of ,2005. Notary Public iv BID SUMMARY Full Size Cargo Van July 21,2005 INCLUDE THE FOLLOWING INFO, MOTION: Model and Make: Number of Days Bid is in Effect: Delivery Date: Warranty: ************** Chassis Bid: $ Title&Registration: $ Safety Inspection: $ Shop&Service Manuals: $ TOTAL BID: $ ************** Submitted by Dealership Address City, State, Zip Phone Number Authorized Signature 1 Bid Summary Exceptions Full Size Cargo Van July 21,2005 EXCEP;fIONS/DELE'TIONS cost l. Add/Deduct$ 2. Add/Deduct$ I Add/Deduct$ 4. Add/Deduct$ 5. Add/Deduct$ 6. Add/Deduct$ 7. Add/Deduct$ 8. Add/Deduct$ 9. Add/Deduct$ 10. Add/Deduct$ 11. Add/D►educt$ 12. Add/Deduct$ 0. Add/Deduct$ 2 VILLAGE OF BUFFALO GROVE BID SPECIFICATION 2006 FULL SIZE CARGO VAN Body Style: Full Size Cargo Van Wheelbase: 138.0 inches maximum 125.0 inches minimum Interior Dimensions: Siding side door dimensions 44.0"x 49.0" Rear door dimensions 54.0"x 48.0" Cargo length at floor 126.0" Cargo width at wheelhouse 53.0" Cargo volume 236 cu. ft. ALL DIMENSIONS ARE MINIMUMS Engine: Minimum 4.6 liter,LEV Certified with manufacturers recommended exhaust system that meets CM Emissions standards. APPROVED ENGINE LISTING Chevrolet/GMC Express/Savana Vo9rtec 4800 V8 gasoline Automatic transmission Ford E-350 5.4 L Triton V8 gasoline Automatic transmission Automatic Transmission: Heavy-duty four- (4)speed automatic transmission with overdrive. Auxiliary transmission oil cooling required. Radiator: Heavy duty cooling,with recovery system(trailer towing package). Differentink Limited slip differential 4.1 to 1 ratio or equal. Air Conditioning: Factory installed high capacity air conditioner with fresh air heater and defroster,froirt and rear,manually controlled. Horn: Dual electric. Steering&Wheel: Heavy-duty power. Regular production steering wheel with tilt canam Brakes: Power brakes heavy duty disc type on front and rear wheels;(4) wheel anti-lock required. 3 Bid Specification Full Size Cargo Van July 21,2005 Radio: Manufacturers standard with in-dash mounted speaker. Batteries: Sixgk 800 CCA,maintenance free,heavy duty,minimum,heat shield required,if located near manifold. Alterwtors: 1054mpere minimum. Suspension System: Manufacturers recommended trailer package. Heavy duty springs, shocks and stabilizers, front and rear. Wheels: Five-(5)heavy duty rims 16 inch, 8 bolt with manufacturer's standard production wheel covers. Tires: Five(5)wheels to be equipped with all weather steel belted radial black wall tires in size LT 245n5R16E. Spare Tire Tools: Tire changing tools required. Windows: Manufactures standard tint Rear View Mirrors: Interior mirror day/night selector type,exterior left and right manufactures standard for cargo van. Exterior Color: To be painted chrome school bus yellow. Body Trim: Manufacturers standard trim package shall be provided Interior. Manufactures standard cargo interior Seats&Upholstering: Two(2)heavy-duty bucket-type front seats. Color to be specified at time of order from available standard interior colors. Ganges: Full gauges to consist of digital electric clock,manufacturer's original equipment,lighted visual calibrated type. Floor Coverings: Heavy duty black rubber floor mats, front and rear cargo area. CARPETING NOT ACCEPTABLE Hood Remote Release: Required. Side Door: Sliding type. Rear Door: Swing away type. 4 Bid Specification Full Size Cargo Van July 21,2005 Power Center. Required. Splash Guards: Four-(4)heavy duty-black in color. Rust Proofing: Manufacturers recommended rust proofing. Anti-Freeze: Permanent type anti-fieeze in cooling system of each vehicle to safe guard to- 35 degree F. The radiator shall be tagged showing the degree of protection. Trailer Towing Package: Manufacturers recommended trailering package required: 1. Weight distributing platform hitch receiver,2-5/16" male insert required. 2. 7 wire wiring harness. 3. Extended outside mirrors. 4. Heavy duty,extra capacity automatic transmission oil cooler. 5. Heavy duty,extra capacity,auxiliary engine oil cooler. 6. Suspension shall include front and rear stabilizers for anti-sway.Front and rear gas pressurized HD shock absorbers. Front coil springs computer selected. Rear leaf spring computer selected. Options: Manufactures options(Please provide pricing options if available.) 1. Exterior access package. 2. Bulkhead and or racks and bins Accessories& Equipm ent: All vehicle accessories and equipment shall be those accessories and equipment listed and advertised by the manufacturer in their literature. No after market substitutes will be accepted unless authorized in writing by the Village Fleet Manager. Safety Equ*smt: The manufacturer shall provide all safety equipment required by the current Federal Safety Standards. Sbop/Service Manuals: A complete set of shop/service manuals and parts catalogs shall be included upon delivery of vehicles. Manuals shall include,chassis, engine,drive train,electrical and any other service manuals that are required to perform maintenance on vehicle.IM OPERATORS MANUAL PgDVIDED WITH THE VEHICLE DOES NOT CO,NSMM A SERVICES MANUAL 5 This vehicle shall be complete and ready for use when delivered to the Village of Buffalo Grove. No such items,equipment or accessories shall be removed or omitted for the reason that it was not specified in the bid. Standard product items may be removed only where it is necessary to install other items in lieu thereof in order to comply with these specifications. This bid shall include the cost of Title and Registration. For additional information concerning this specification contact: Robert Whalen, Fleet Manager Village of Buffalo Grove 51 Raupp Boulevard Buffalo Grove,IL 60089 Telephone(847)459-2545 Facsimile(847)537-1742 6 Board Agenda Item Submittal xII-A Requested By: Timothy E Sashko Entered By: Ghida Neukirch Agenda Item Title: Ordinance No.2005: ,An Ordinance Amending Chapter 15.04 of the Village of Buffalo Grove Municipal Code pertaining to Building Codes(Automatic Fire Sprinkler System). Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 07/13/2005 08/01/2005 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. In 2003, United States public fire departments responded to more than 1.5 million fires in the United States. Every 20 seconds, a fire department responds to a fire somewhere in the United States (NFPA Fire Analysis Report, 11/04). In Buffalo Grove, our department has responded to more than five fires in the last six months. In addition to smoke alarms, the National Fire Protection Association (NFPA) strongly recommends the installation of automatic fire sprinkler systems to aid in the detection and control of fires thereby protecting against injury, life loss, and property damage. Attached is a proposed Ordinance modifying Chapter 15 of the Village's Municipal Code to provide for the installation of an Automatic Fire Sprinkler Systems. A presentation was provided to the Village Board on June 20th and a comprehensive packet distributed which included the purpose of this recommendation, the benefit of adopting these regulations now, the costs, communities with residential sprinkler ordinances, and other pertinent information. A copy of this report is available in the Trustee Conference Room. Following are highlights of the proposed Ordinance: 1) Approved automatic fire sprinkler systems would be required in all new buildings, with a few exceptions. Exceptions include one-family dwellings (single family homes) and detached accessory buildings. For residential properties, "detached accessory buildings" would include garages and sheds. For other zoning districts, accessory buildings would be required unless the building is less than 250 s.f. in size. This would include a maintenance building as part of a golf course,a property management office as part of an office development,etc. 2) It was not recommended that language be included in the Ordinance to legally require developers to include automatic sprinkler systems as add-ons to single family homes. In lieu of this recommendation, we have added a whereas clause which encourages petitioners to install sprinklers in such residences, and encourages developers to offer Automatic Fire Sprinkler Systems as an option for new developments. 3) A sprinkler system shall be installed in any existing building , excluding one-family dwellings, when the total square footage of the building or contiguous space is expanded to 3,000 square feet or more, and when reconstruction involves structural modifications equal to or greater than 50% of the building. 4) Every existing building, except one family dwellings, requiring an electrical permit shall be required to have an approved automatic fire alarm system. 5) Appeal. Any person shall have the right to appeal to the Village Manager. A short presentation will be offered. The Ordinance has been reviewed by the Fire Chief, Deputy Fire Marshal, Building Commissioner, Asst. Village Manager, Village Manager, Village Attorney, and Public Safety Trustee Liaison -Trustee Rubin. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files S prinklerR egs7-20-05C.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: 7-20-05 C ORDINANCE 2005- An Ordinance Amending Chapter 15.04 of the Village of Buffalo Grove Municipal Code pertaining to Building Codes WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the provisions of the Constitution of the State of Illinois of 1970; and WHEREAS, Section 15.04.010 of the Buffalo Grove Municipal Code adopted the 1996 BOCA National Building Code; and WHEREAS, the Village has amended the 1996 BOCA National Building Code by means of Section 15.04.020 of the Buffalo Grove Municipal Code; and WHEREAS, the installation of an Automatic Fire Sprinkler System will reduce the amount of fire loss, fire related injury and property loss; and WHEREAS, the installation of Automatic Fire Sprinkler Systems are not required for one- family dwellings, however, petitioners are encouraged to install sprinklers in such residences, and developers are encouraged to offer Automatic Fire Sprinkler Systems as an option for new developments. NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS AND PURSUANT TO ITS HOME RULE AUTHORITY, AS FOLLOWS: Section 1. Section 904.1 of Section 15.04.020 of the Buffalo Grove Municipal Code is hereby amended to read as follows: Section 15.04.020 Amendments Section 904.1 Automatic Fire Suppression Systems, where required: Approved automatic fire sprinkler systems shall be installed in all new buildings regardless of materials used in construction and/or use group classification. Exceptions: 1. One-family dwelling, which is hereby defined as a building designed exclusively for use and occupancy by one family which building is entirely surrounded by open space and said open space being on the same zoning lot as the building. 2. Detached accessory buildings with an intended use that is incidental to that of the primary building on the same lot of record as a detached one-family dwelling. Detached accessory buildings shall include, but not be limited to, detached garages, storage sheds, and animal habitats. 1 3. Detached accessory buildings with an intended use that is incidental to that of the primary building on the same lot of record where the primary building is classified as a Use Group B, F, I, M, S, and U that are less than two hundred and fifty square feet in size. This exception shall not apply if the horizontal separation between the accessory building is less than twenty five feet from any other building or the accessory building and/or structure is used for the storage of the following hazardous materials: a) Flammable and/or combustible liquids classified as Class IA, IB, IC, II, and IIIA if the combined quantity exceeds 30 gallons (113.562 liters). b) Flammable gas if the quantity exceeds 10 gallons (37.9 liters) and/or 333 cubic feet of gas (9,429.5 liters). c) Corrosives. d) Toxic agents. e) Oxidizers classified as Class 2, 3, or 4. Class 1 oxidizers shall not exceed 100 gallons (378.5 liters) and/or 1,000 pounds (373.2 kilograms). f) Unstable/reactives. g) Water reactives if the quantity exceeds 100 gallons (378.5 liters) and/or 1,000 pounds (373.2 kilograms). h) Pyrophoric materials (all classifications). i) Organic peroxides (all classifications). j) Explosives (all classifications). 4. Picnic shelters, gazebos, pergolas, and detached public restroom facilities with a minimum horizontal separation of twenty-five feet from all other buildings. This exception shall not apply if the picnic shelter, gazebo, pergola, or detached public restroom facility is equipped with a permanent heat producing appliance that utilizes natural gas and/or propane as a fuel supply or if the detached public restroom facility exceeds a total of four hundred square feet in size. 5. In telecommunications equipment buildings, a manual dry fire suppression system shall be installed in those spaces or areas occupied exclusively for telecommunications equipment, associated electrical power distribution equipment, batteries and standby engines provided that those spaces or areas are equipped throughout with an automatic fire detection system in accordance with Section 919.0 and are separated from the remainder of the building with fire separation assemblies consisting of 1-hour fire resistance rated walls and 2-hour fire resistance rated floor/ceiling assemblies. Section 2. Section 904.11 is hereby added to Section 15.04.020 of the Buffalo Grove Municipal Code, to read as follows: Section 904.11 Other required suppression systems: An approved automatic fire sprinkler system shall be installed in any existing building , excluding one-family dwellings, when: 1. The total square footage of the building or contiguous space is expanded to 3,000 square feet or more regardless of building separation, fire rated assemblies, and type of construction. 2 2. Reconstruction involves structural modifications equal to or greater than 50% of the building . Section 3. Section 906.1.1 and Section 906.12 of Section 15.04.020 of the Buffalo Grove Municipal Code are hereby amended to read as follows: Section 906.1.1 Sprinkler System Design Criteria: Hydraulically calculated sprinkler systems shall maintain a minimum of 10% or five (5) psi pressure cushion (whichever is greater) between the seasonal low water supply and the total sprinkler demand. The total sprinkler demand shall include the sprinkler demand and hose stream demand, and/or standpipe demand. Section 906.12 Fire Pumps: All fire pumps shall have an outside test header. Provide an outside screw & yoke (OS&Y) gate valve on all fire pump test headers. Provide a ball drip between the OS&Y control valve and the outside test header. The test header shall have the minimum 21/2" test valves required by NFPA 20. All fire pump test headers shall be located outside of the fire pump room. Section 4. Section 906.15 is hereby added to Section 15.04.020 of the Buffalo Grove Municipal Code, to read as follows: Section 906.15. Exterior access to sprinkler valve room/fire pump room: An exterior access door shall be required to provide direct access to the automatic fire sprinkler control valves/fire pump room for all new buildings. The fire pump room shall be constructed to provide a minimum of one hour fire resistive rating. Section 5. Section 924.2 of Section 15.04.020 of the Buffalo Grove Municipal Code is hereby amended to read as follows: Section 924.2 Fire Alarm Systems: 1. Every existing building, except one family dwellings, requiring an electrical permit shall be required to have an approved automatic fire alarm system. 2. All new required fire alarm systems shall transmit trouble, supervisory, and fire signals directly to the Buffalo Grove Fire Department remote receiving station via a wireless transmitter in accordance with NFPA 72. Only equipment certified and approved by the remote receiving station, and/or its' designated proprietor may be installed. The designated proprietary agent shall be the only authorized installer of the approved radio transmitters. Existing systems shall be changed to wireless upon alarm owner's request, when the existing equipment is updated or where a disconnection of the telephone lines has occurred for a time period of more than thirty days. 3. All required fire alarm systems shall be connected to the Village of Buffalo Grove fire alarm board in accordance with NFPA 72 and Chapter 35 of the BOCA National Building Code 3 Exceptions: a) Single and multiple-station detectors as required by Section 920.0. b) Smoke detectors in occupancies in Use Group 1-3 (see Section 918.7.1). c) Smoke detectors in patient sleeping rooms in occupancies in Use Group 1-2 (see Section 409.5.1). Section 6. Pursuant to the Village's home rule authority, the following National Fire Protection Association (NFPA) Standards are adopted by reference and supercede those standards listed in Chapter 35 of the 1996 BOCA National Building Code. This adoption by reference specifically preempts and is in lieu of the requirements of Sections 1-3-1 and 1-3-2 of the Illinois Municipal Code, 65 I LCS 5/1-3-1 and 5/1-3-2: 1) NFPA 10 2003 edition Standard for the Installation of Portable Fire Extinguishers 2) NFPA 14 2000 edition Standard for the Installation of Standpipes, Private Hydrants and Hose Systems 3) NFPA 17A 2000 edition Standard for the Installation of Wet Chemical Fire Extinguishing Systems 4) NFPA 20 1999 edition Standard for the Installation of Stationary Fire Pumps 5) NFPA 96 2000 edition Standard for the Installation of Hood and Duct Systems 6) NFPA 13 2002 edition Standard for the Installation of Sprinkler Systems 7) NFPA 13D 2002 edition Standard for the Installation of Sprinkler Systems in One and Two Family Dwellings and Manufactured Homes 8) NFPA 13R- 2002 edition Standard for the Installation of Sprinkler Systems in Residential Occupancies up to and Including Four Stories in Height 9) NFPA 30 1996 edition Flammable Liquids Code 10) NFPA 30B 2002 edition Manufacture and Storage of Aerosal Products 11) NFPA 33 1995 edition Standard for Dipping and Coating Processes Using Flammable Liquids 12) NFPA 1123-2000 edition Code for Outdoor Fireworks Displays 13) NFPA 1124-2000 edition Code for the Manufacture, Transportation Storage, and Retail Sales of Fireworks and Pyrotechnic Fireworks 14) NFPA 1126-2000 edition Standard for Proximate Audience Pyrotechnics 15) NFPA 58-1998 edition Liquefied Petroleum Gas Code 16) NFPA 72 1999 edition National Fire Alarm Code Section 7. Section 121.1 is hereby added to Section 15.04.020 of the Buffalo Grove Municipal Code, to read as follows: Section 121.1 Appeal: Any person shall have the right to appeal a decision of the code official to the Village Manager. A letter for appeal shall be based on a claim that the true intent of this code or the rules legally adopted thereunder have been incorrectly interpreted, the provisions of this code do not fully apply, or an equivalent or better method of fire prevention is proposed. The Village Manager shall affirm, modify, or reverse the decision of the code official. 4 Section 8. If any section, paragraph, clause or provision of this ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this ordinance. Section 9. Any person violating any portion of this ordinance shall be punished according to the provisions of Chapter 1.08 of the Buffalo Grove Municipal Code. Section 10. This ordinance shall be in full force and effect from and after its passage, approval and publication. This ordinance may be published in pamphlet form. AYES: NAYES: ABSENT: PASSED: 12005. APPROVED: 12005. PUBLISHED: 12005. APPROVED: Village President ATTEST: Village Clerk 5 Board Agenda Item Submittal xII-B Requested By: Timothy E Sashko Entered By: Ghida Neukirch Agenda Item Title: Ordinance No.2005: ,An Ordinance Adding Chapter 15.28 of the Village of Buffalo Grove Municipal Code pertaining to Bi-directional Amplification Systems. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 06/28/2005 08/01/2005 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Attached is a proposed Ordinance addressing public safety radio communications in buildings. The Village's previous radio system was an analog point-to-point radio system. Currently the Village utilizes an 800 MHz radio system requiring an additional radio transmission component. Radio communications now travel through a portable radio-tower- portable radio transmission. This is more efficient in many regards, although there can be a breakdown in communications if the tower cannot be reached from inside of a building from the portable radio. The solution is to install a radio amplification system in buildings where the fire and police departments are not able to communicate to radios. This solucation is called a bi-directional amplification system (BDA). Small antennas are installed throughout an affected building, connected to an amplifier and broadcast out from a main antenna on the roof of the building. The small antennas in the building link portable radio use in the building, and the roof antenna connects portable radios in the building to outside radios. For example, due to the size and construction of the Millbrook Business Center buildings, it is possible that the 800 MHz radio system would not be viable and the fire and police respondents would have no contact with command units and Northwest Central Dispatch in an emergency situation. The purpose of the proposed ordinance is to enhance public safety communications. If approved, Fire Prevention Bureau staff would meet meet with building owners where there might be problems with the 800 MHz radio system and attempt to retrofit these buildings voluntarily overtime. Following are specific highlights of the ordinance: 1) The proposed ordinance will ensure that a bi-directional amplification system is installed in all buildings to assure reliable radio communications for our police and fire departments. 2) A bi-directional amplification system shall be installed in a building when a 90% standard is not met. This requirement would be for all new buildings and existing buildings when additions or alterations within any twelve-month period exceed twenty-five percent of the area of the existing building. The one exception is one family residential and buildings less than three stories. 3) Any person shall have the right to appeal a decision to the Village Manager. The proposed Ordinance has been reviewed by the fire department, management staff, and the Village attorney. Approval is recommended. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files B idireckiona[Amp7-20-05A.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: 7-20-05A ORDINANCE 2005- An Ordinance Adding Chapter 15.28 of the Village of Buffalo Grove Municipal Code pertaining to Bi-directional Amplification Systems WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the provisions of the Constitution of the State of Illinois of 1970; and WHEREAS, reliable radio communications are critical for public safety operations and a bi- directional amplification system properly installed within a building will aid to ensure maximal radio communication efficiency by and between public safety departments; and WHEREAS, lack of portable radio communications within a building presents dangerous situations and conditions, which are liable to cause or contribute to a variety of emergency situations within a building, including but not limited to, fire spread, hostage situations, natural disasters, collapse, firefighter or police officer injuries or death, occupant injuries or death NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The foregoing are incorporated herein as if fully set forth hereby. Section 2. Chapter 15.28 is hereby added to the Village of Buffalo Grove Municipal Code, to read as follows: Chapter 15.28 Bi-Directional Amplification Systems 15.28.010 Definitions For the purposes of this Chapter, the following terms are hereby defined as follows: A. "Bi-directional amplification system" (BDA) is a system that improves radio communications within a building through an antenna system and amplifier built into the building. This system provides radio communications from portable radios operating in the building to components outside of the building creating a complete radio communication transmission. B. "Partition" refers to exterior walls of a building and interior walls of a building. As an example, two partitions would include one exterior wall and an interior office wall. C. "Public safety radio communication system" refers to the current digital 800 MHz radio system, or any future radio system used by the Village of Buffalo Grove Fire and Police Departments. D. "90% Standard" refers to successful, clean communication between two radios through two partition walls 90% of the time. 1 15.28.020 BDA Systems A bi-directional amplification system shall be installed in a building when the 90% standard is not met. 15.28.030 Applicability The provisions of this Chapter shall apply to all new buildings and existing buildings when additions or alterations within any twelve-month period exceed twenty-five percent of the area of the existing building. Exception: A. One family residential and buildings less than three stories. 15.28.040 Responsibility for Compliance The owner of any building or designated agent shall be responsible for compliance with the requirements of this Chapter. 15.28.050 Testing Whenever there is insufficient evidence of compliance with the provisions of this Chapter or evidence that any material or any construction does not conform to the requirements of this Chapter, or in order to substantiate claims for alternate materials or methods of construction, the Village may require tests as proof of compliance to be made at the expense of the owner. When any required radio communication enhancement system is installed and becomes inoperative thus affecting the safety of the building, structure or the occupants therein, the Fire Chief, Police Chief or designees shall order the system, unit or device to be repaired and returned to service, or the building may be vacated until the inoperative system unit or device is repaired and returned to service. It will be the responsibility of the owner or occupant to make tests, repairs, alterations or additions providing the appropriate level of system operation. 15.28.060 Exceptions No portion of this Chapter shall supersede any local, state or federal laws, regulations, or codes dealing with the life-safety factors. 15.28.070 Unlawful acts designated Violations and penalties It is unlawful for any person, firm, or corporation to effect, construct, enlarge, alter, repair, improve, convert, equip, occupy or maintain any building or structure in the Village, or cause the same to be done, contrary or in violation of any of the provisions of this Chapter. Any person violating the provisions of this Chapter shall be punished according to the provisions of Chapter 1.08. 15.28.080 Appeal Any person shall have the right to appeal a decision of the code official to the Village Manager. A letter for appeal shall be based on a claim that the true intent of this Chapter or the rules legally adopted thereunder have been incorrectly interpreted, the provisions of this Chapter do not fully apply, or an equivalent or better method is proposed. 2 The Village Manager shall affirm, modify, or reverse the decision of the code official. Section 3. If any section, paragraph, clause or provision of this ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this ordinance. Section 4. This Ordinance shall be effective from and after its passage and approval. This Ordinance may be published in pamphlet form. AYES: NAYES: ABSENT: PASSED: 12005. APPROVED: 12005. PUBLISHED: 12005. APPROVED: Village President ATTEST: Village Clerk 3 Board Agenda Item Submittal xII-B Requested By: Timothy E Sashko Entered By: Ghida Neukirch Agenda Item Title: Ordinance No.2005: ,An Ordinance Adding Chapter 15.28 of the Village of Buffalo Grove Municipal Code pertaining to Bi-directional Amplification Systems. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 06/28/2005 08/01/2005 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Attached is a proposed Ordinance addressing public safety radio communications in buildings. The Village's previous radio system was an analog point-to-point radio system. Currently the Village utilizes an 800 MHz radio system requiring an additional radio transmission component. Radio communications now travel through a portable radio-tower- portable radio transmission. This is more efficient in many regards, although there can be a breakdown in communications if the tower cannot be reached from inside of a building from the portable radio. The solution is to install a radio amplification system in buildings where the fire and police departments are not able to communicate to radios. This solucation is called a bi-directional amplification system (BDA). Small antennas are installed throughout an affected building, connected to an amplifier and broadcast out from a main antenna on the roof of the building. The small antennas in the building link portable radio use in the building, and the roof antenna connects portable radios in the building to outside radios. For example, due to the size and construction of the Millbrook Business Center buildings, it is possible that the 800 MHz radio system would not be viable and the fire and police respondents would have no contact with command units and Northwest Central Dispatch in an emergency situation. The purpose of the proposed ordinance is to enhance public safety communications. If approved, Fire Prevention Bureau staff would meet meet with building owners where there might be problems with the 800 MHz radio system and attempt to retrofit these buildings voluntarily overtime. Following are specific highlights of the ordinance: 1) The proposed ordinance will ensure that a bi-directional amplification system is installed in all buildings to assure reliable radio communications for our police and fire departments. 2) A bi-directional amplification system shall be installed in a building when a 90% standard is not met. This requirement would be for all new buildings and existing buildings when additions or alterations within any twelve-month period exceed twenty-five percent of the area of the existing building. The one exception is one family residential and buildings less than three stories. 3) Any person shall have the right to appeal a decision to the Village Manager. The proposed Ordinance has been reviewed by the fire department, management staff, and the Village attorney. Approval is recommended. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files B idireckiona[Amp7-20-05A.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: 7-20-05A ORDINANCE 2005- An Ordinance Adding Chapter 15.28 of the Village of Buffalo Grove Municipal Code pertaining to Bi-directional Amplification Systems WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the provisions of the Constitution of the State of Illinois of 1970; and WHEREAS, reliable radio communications are critical for public safety operations and a bi- directional amplification system properly installed within a building will aid to ensure maximal radio communication efficiency by and between public safety departments; and WHEREAS, lack of portable radio communications within a building presents dangerous situations and conditions, which are liable to cause or contribute to a variety of emergency situations within a building, including but not limited to, fire spread, hostage situations, natural disasters, collapse, firefighter or police officer injuries or death, occupant injuries or death NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The foregoing are incorporated herein as if fully set forth hereby. Section 2. Chapter 15.28 is hereby added to the Village of Buffalo Grove Municipal Code, to read as follows: Chapter 15.28 Bi-Directional Amplification Systems 15.28.010 Definitions For the purposes of this Chapter, the following terms are hereby defined as follows: A. "Bi-directional amplification system" (BDA) is a system that improves radio communications within a building through an antenna system and amplifier built into the building. This system provides radio communications from portable radios operating in the building to components outside of the building creating a complete radio communication transmission. B. "Partition" refers to exterior walls of a building and interior walls of a building. As an example, two partitions would include one exterior wall and an interior office wall. C. "Public safety radio communication system" refers to the current digital 800 MHz radio system, or any future radio system used by the Village of Buffalo Grove Fire and Police Departments. D. "90% Standard" refers to successful, clean communication between two radios through two partition walls 90% of the time. 1 15.28.020 BDA Systems A bi-directional amplification system shall be installed in a building when the 90% standard is not met. 15.28.030 Applicability The provisions of this Chapter shall apply to all new buildings and existing buildings when additions or alterations within any twelve-month period exceed twenty-five percent of the area of the existing building. Exception: A. One family residential and buildings less than three stories. 15.28.040 Responsibility for Compliance The owner of any building or designated agent shall be responsible for compliance with the requirements of this Chapter. 15.28.050 Testing Whenever there is insufficient evidence of compliance with the provisions of this Chapter or evidence that any material or any construction does not conform to the requirements of this Chapter, or in order to substantiate claims for alternate materials or methods of construction, the Village may require tests as proof of compliance to be made at the expense of the owner. When any required radio communication enhancement system is installed and becomes inoperative thus affecting the safety of the building, structure or the occupants therein, the Fire Chief, Police Chief or designees shall order the system, unit or device to be repaired and returned to service, or the building may be vacated until the inoperative system unit or device is repaired and returned to service. It will be the responsibility of the owner or occupant to make tests, repairs, alterations or additions providing the appropriate level of system operation. 15.28.060 Exceptions No portion of this Chapter shall supersede any local, state or federal laws, regulations, or codes dealing with the life-safety factors. 15.28.070 Unlawful acts designated Violations and penalties It is unlawful for any person, firm, or corporation to effect, construct, enlarge, alter, repair, improve, convert, equip, occupy or maintain any building or structure in the Village, or cause the same to be done, contrary or in violation of any of the provisions of this Chapter. Any person violating the provisions of this Chapter shall be punished according to the provisions of Chapter 1.08. 15.28.080 Appeal Any person shall have the right to appeal a decision of the code official to the Village Manager. A letter for appeal shall be based on a claim that the true intent of this Chapter or the rules legally adopted thereunder have been incorrectly interpreted, the provisions of this Chapter do not fully apply, or an equivalent or better method is proposed. 2 The Village Manager shall affirm, modify, or reverse the decision of the code official. Section 3. If any section, paragraph, clause or provision of this ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this ordinance. Section 4. This Ordinance shall be effective from and after its passage and approval. This Ordinance may be published in pamphlet form. AYES: NAYES: ABSENT: PASSED: 12005. APPROVED: 12005. PUBLISHED: 12005. APPROVED: Village President ATTEST: Village Clerk 3 Board Agenda Item Submittal xII-C Requested By: William H Brimm Entered By: William H Brimm Agenda Item Title: Ordinance No.2005- An Ordinance Approving an Annexation Agreement for the Buffalo Grove Metra Parking Expansion/Detention Facility-825 Commerce Court(Commonwealth Edison). Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 07/11/2005 08/01/2005 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The subject property is an approximate 7.3 acre parcel currently unincorporated in Lake County and entirely within the Commonwealth Edison Company right-of-way, (and including approximately 2.16 acres of platted Township highway right-of-way)parallel to the Canadian National/Wisconsin Central Railway,and adjacent at the south end of the current improvements to the Village's Metra station commuter parking area. The property is designated within a Utilities Right-of Way in the Village's 1998 Comprehensive Plan. The identified use for the property is to accommodate the expansion of the existing parking lot at the Village's Metra station as well as to permit the construction of a detention facility to accommodate the stormwater management needs of both the Village as well as Vernon Township(for Horatio Gardens). All improvements are being developed as part of Metra's New Start Initiative for the North Central Service line. Adjacent uses to the immediate east include railroad right-of-way, while to the immediate west,industrial uses within the Village of Buffalo Grove as well as single-family residential in unincorporated Lake County. To the immediate south is the continued utility right-of-way controlled by Commonwealth Edison. Commonwealth Edison has proposed only the consideration of an Annexation Agreement at this time reserving the right to further zone and annex the subject property at a later date. However, please note that if and when the property is annexed, that the proposed zoning would be considered within an Industrial District with a special use for a commuter parking facility as well as permitted use of ComEd's existing and future operations and facilities. Staff and counsel have worked cooperatively with ComEd and the Agreement represents the interests of all parties to the agreement. The proposed development on the property includes a 470 space commuter rail parking expansion to the existing lot system. In addition,Metra has contracted for the construction of stormwater detention for the parking area as well as to address certain needs of Vernon Township in the Horatio Gardens area. Capacity has been designed to provide more than enough volume for both the Village and Township. In order to utilize ComEd right-of-way, stormwater management is detention rather than retention with discharge to occur to the immediate east and into the County's system at Pekara. The petitioner has requested consideration of I District zoning with appropriate special uses that would allow both project uses. Several zoning and development variations have been requested: • Section 17.36.030.F.1.-to allow parking stall widths of 8.5 feet instead of 9.0 feet and to allow for a parking aisle width of less than 26 feet. • Section 16.50.040.C.3 (Development Ordinance)-to allow construction of a detention basis with 4-1 side slopes instead of 6-1 as well as to allow the basis bottom slope to be less than 2%and to waive the requirements of an underdrain. On the latter variations, Dick Kuenkler has reviewed the requests and concurs; all variations are to accommodate detention within the utility right-of-way, under and adjacent to high wire and tower facilities. Please note that this project will be permitted in the Village upon approval of the Agreement and based on the assumption to the Village will have clear jurisdiction as a result of Agreement approval;plans are currently being reviewed in-house. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files rd u it comedann.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: After recording mail to: Village Clerk Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove,IL 60089 W21/2005 ORDINANCE NO.2005- AN ORDINANCE APPROVING AN ANNEXATION AGREEMENT FOR COMMONWEALTH EDISON COMPANY Metra parking lot expansion and stormwater facility Buffalo Grove Metra Station,Commerce Court WHEREAS,the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS,there has been submitted to the Corporate Authorities of the Village of Buffalo Grove an Annexation Agreement concerning the property legally described in Exhibit A hereto;and, WHEREAS, proper and due notice of the public hearing concerning said Annexation Agreement and Zoning has been given and the public hearing was held;and, WHEREAS, it is determined to be in the best interest of the Village of Buffalo Grove to approve said Annexation Agreement. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: ,c 1. The Annexation Agreement,a copy of which is attached hereto and made a part hereof as Exhibit A is approved. Section 2. The President and Clerk of the Village are hereby authorized to execute said Agreement on behalf of the Village of Buffalo Grove. Section 3. This Ordinance shall be in full force and effect from and after its passage and approval. This Ordinance shall not be codified. 2 AYES: NAYS: ABSENT: PASSED: APPROVED: ATTEST: APPROVED: Village Clerk ELLOITT HARTSTEIN,Village President This document was prepared by: Robert E. Pfeil,Village Planner, Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove,IL 60089 JULY 11,2005 ANNEXATION AGREEMENT THIS ANNEXATION AGREEMENT (the "Agreement") is made and entered into as of this day of , 2005, by and between Commonwealth Edison Company, an Illinois corporation ("ComEd"), and the Village of Buffalo Grove, an Illinois municipal corporation (the "Village"). RECITALS: A. ComEd owns certain land lying outside of, but contiguous to,the corporate limits of the Village, which land is occupied by electrical and communications facilities owned and operated by ComEd and is legally described in Exhibit A attached hereto and made a part hereof(the"Properly")and which Property is depicted on Exhibit B attached hereto and made a part hereof. B. ComEd utilizes the Property for electric utility purposes and uses incidental or in any way related thereto or resulting therefrom (collectively, "Operations"), including without limitation the construction, installation,reconstruction,maintenance,repair,upgrade,expansion,addition,modification, renewal, replacement, relocation, removal, use and operation of electrical and communications systems, equipment, structures, improvements and facilities, including, without limitation, transmission and distribution facilities,whether now existing or hereafter to be installed, in,at, over,under, along or across the Property(collectively,the"Facilities"). C. The Property is not included within the corporate limits of any other municipal corporation, is contiguous to the Village,has no electors residing on it and may be annexed to the Village as provided under Section 7-1-8 of the Illinois Municipal Code,65 ILCS 5/7-1-8. D. The Commuter Rail Division of the Regional Transportation Authority ("Metra"), desires to construct a commuter parking facility on part of the Property ("Parking Facility") and has entered into a certain Parking Lease with ComEd dated ,2005. E. Vernon Township,an Illinois township desires to construct a detention facility on part of the Property("Detention Facility")and has entered into a certain Easement Agreement with ComEd dated �,2005. F. At the request of the Village,ComEd has agreed to enter into this Annexation Agreement and at ComEd's discretion to have the Property annexed to the Village all as an accommodation to the Village and to assist in the development of the Parking Facility and Detention Facility and in reliance upon the representations and assurances of the Village, as documented herein, that, except as expressly provided in this Agreement, (i) annexation of the Property will not result in any additional restrictions (including without limitation any municipal regulations) or any financial burdens of any kind or nature whatsoever being imposed by the Village or third parties on ComEd's Operations on the Property, and (ii) the Village will fully and faithfully perform and observe during the term of this Agreement all of the terms and conditions to be performed or observed by the Village hereunder. G. The Village President and members of the Board of Trustees of the Village(collectively, the "Corporate Authorities"), after due and careful consideration, have concluded that the annexation of the Property on the terms and conditions hereinafter set forth would further the growth and development of the Village and promote the best interests of the Village. H. A proposed annexation agreement substantially in substance and in form of this Agreement was submitted to the Corporate Authorities, and after a public hearing was held thereon pursuant to notice as required by statute, said proposed annexation agreement was approved by resolutions passed by a vote of two-thirds of the Corporate Authorities. I. The Village will notify each and every fire protection district, library district and all other entities or persons entitled to notice prior to the annexation of the Property in accordance with all requirements of applicable law. J. Section 11-15.1-2.1 of the Illinois Municipal Code(65 ILCS 5/11-15.1-2.1)provides that property that is the subject of an annexation agreement is subject to the ordinances, control and jurisdiction of the annexing municipality in all respects the same as property that lies within the annexing municipality's corporate limits. The parties hereto, agree that the exception to the foregoing Section, as set forth in Subsection (b) thereof, is not applicable to this Agreement since ComEd has ownership or control of all property that would make the Property contiguous to the Village. AGREEMENT NOW, THEREFORE, in consideration of the foregoing recitals and of the mutual covenants and agreements herein contained,it is hereby agreed by the Village and ComEd as follows: 1. Recitals and Exhibits. All of the foregoing recitals and the Exhibits attached hereto, are hereby incorporated into this Agreement as though fully set forth herein. 2. Annexation Petition. At such time as ComEd determines, in its sole and absolute discretion, ComEd may file with the Village Clerk a proper petition ("Petition"), which Petition is conditioned on the terms and provisions of this Agreement, to annex the Property to the Village. In the event ComEd files a Petition the Village hereby agrees to annex the Property upon the terms and conditions contained in this Agreement. 3. Jurisdiction. The Village hereby acknowledges and agrees that ComEd and the use of the Property are subject to the jurisdiction of the Illinois Commerce Commission and other applicable State and Federal regulatory agencies and that such jurisdiction fully pre-empts any and all jurisdiction, regulation or control that the Village may attempt to exercise over ComEd's Operations on the Property. The Village hereby further agrees to the following jurisdictional matters and conditions regarding ComEd and the Property: (a) Concurrently with the passage of an ordinance annexing the Property, the Village and its Corporate Authorities shall pass an ordinance zoning the Property in the Industrial District with a special use for a commuter parking facility and a permitted use of ComEd's existing and future Operations and Facilities. Any subsequent ordinance or regulation passed by the Village and its Corporate Authorities which has the effect, directly or indirectly, of changing the foregoing designation of the Property shall be null and void. (b) The Village hereby acknowledges and agrees that any ordinances, regulations, codes, resolutions, maps or other items having the force of law relating to zoning, subdivision controls, planning, land use, plats, fences, public safety or health, antennae, building or occupancy permits, parking, loading areas, hours of operation, the environment, emissions or other controls, wetlands, flood control, tree trimming or any related matter (together with any amendments thereto or replacements thereof and all additional laws or items having the force of 2 law related to any such matters that may be adopted in the future by the Village,being referred to hereinafter collectively as the "Village Regulations") which restrict or are inconsistent with ComEd's Operations shall not be applicable to the Property. (c) As long as the uses of the Property are for Operations,the Village will not suffer or permit any of the Village Regulations to be applied or enforced at any time or in any manner against all or any portion of the Property, irrespective of the source of the Village's authority, which restrict or are inconsistent with ComEd's Operations. The Village acknowledges and agrees that its current Village Regulations do not prohibit, limit or otherwise affect in any material manner ComEd's ownership,use or Operation of all or any portion of the Property. (d) In no event shall the Village condemn, take or exercise any power of eminent domain (or induce or encourage other entities to commence any such proceedings) relative to all or any portion of the Property,without the prior written consent of ComEd. (e) Notwithstanding the foregoing and anything contained in this Agreement to the contrary, the Village acknowledges and agrees that in no event shall ComEd's entering into this Agreement be deemed to constitute a waiver or limitation of any right, claim(including,without limitation, any claim to exemption, pre-emption or non-applicability) or privilege which ComEd may have under applicable law,whether on account of its status as a electric utility or otherwise. Nothing contained herein shall be deemed to confer upon any State, Federal or local regulatory agency any jurisdiction, authority or control not otherwise conferred upon such body under applicable law. (f) The provisions of this Agreement shall supersede any and all provisions of the Village Regulations that may be in conflict or inconsistent with the provisions of this Agreement. 4. No Further Annexation of ComEd Prop_yrt . Except for the annexation of the Property pursuant to the terms of this Agreement, the Village shall not annex, nor take or support any action or activity that has, or could directly or indirectly have, the intent, purpose, effect or result of annexing or attempting to annex to the Village or to any other municipality or unit of local government any other portion of property owned by ComEd without the express prior written consent of ComEd,which consent may be withheld for any or no reason. 5. Real Estate Taxes.Assessments and Other Impositions. (a) The Village hereby agrees to cooperate fully with ComEd and to exercise all reasonable efforts with the appropriate township assessor's office(s) in order to ensure that one or more separate property tax identification numbers will be issued for the Property to become effective immediately upon the annexation of the Property pursuant to this Agreement. The Village hereby agrees to cooperate fully with ComEd and to exercise all reasonable efforts with the appropriate township assessor's office in order to ensure that the tax parcel(s)for the Property shall be classified for assessment purposes as vacant agricultural land or as any classification otherwise available for vacant land that results in the lowest possible assessed value. (b) The Village agrees to abate all property taxes and assessments that may otherwise be levied by the Village upon the Property. Without limiting the generality of the foregoing, the Village shall not, at any time, impose upon all or any portion of the Property any tax, assessment, charge or fee of any kind or nature whatsoever against the Property, irrespective of the source of the authority therefor;provided,however,that if the Village is prohibited by law 3 from not assessing any such tax against ComEd, the Village expressly agrees to provide rebates or otherwise make payments to ComEd in the amount of such assessment. 6. Exvense Reimbursement/Waiver. In connection with the matters described herein, the Village hereby waives any fees, impositions, charges, donations or other payments or exactions of any kind or nature whatsoever, including without limitation application fees, or other charges imposed for annexations or for processing applications for zoning amendments,it being acknowledged and agreed that no such charges shall be imposed on ComEd in connection with the subject matter of this Agreement. 7. Indemni . The Village hereby agrees to indemnify, defend(with counsel acceptable to ComEd) and hold harmless ComEd, Exelon Corporation, a Pennsylvania corporation, their respective affiliated entities, and the officers, directors, employees, agents, legal representatives, successors and assigns of each of them (collectively, the "ComEd Indemnitees") from and against any and all losses, damages, claims, actions, proceedings, costs, expenses (including, without limitation, reasonable attorneys'fees and costs)and other liabilities incurred by any of the ComEd Indemnitees or asserted by the Village or any other party against any or all of such ComEd Indemnitees that result or arise from the annexation or proposed annexation or disconnection of the Property or the failure of the Village to observe any of its covenants or obligations under this Agreement. Without limiting the generality of the foregoing, the Village hereby agrees to pay for all reasonable legal costs and expenses incurred by ComEd or any of the ComEd Indemnitees in connection with(a)any challenge by the Village or any other party, other than a ComEd Indemnitee, to (i) the annexation or proposed annexation or disconnection of the Property pursuant to the terms and conditions of this Agreement or (ii)the enforceability of all or any of the provisions of this Agreement, or(b)any other claims, controversies,negotiations,or transactions between ComEd and the Village or any other party, whether or not a court action is filed, related to the subject matter of this Agreement. The Village acknowledges and agrees that the foregoing indemnity constitutes a material portion of the bargained for consideration received by ComEd in exchange for its agreement to have the Property annexed to the Village hereunder. The Village further acknowledges and agrees that it is contractually bound by the foregoing indemnity to appropriate such funds as may be required from time to time to satisfy the Village's obligations hereunder. This Section shall survive the termination of this Agreement. 8. Further Assurances. The Village and the Corporate Authorities agree to enact such resolutions and ordinances, do all things necessary or appropriate, or take such other action as may be necessary or desirable to enable the Village and the Corporate Authorities to comply with the terms of this Agreement and to permit ComEd to realize the full benefit hereof, including, without limitation, entering into, executing and delivering extensions to the term of this Agreement, as provided in Section 12 of this Agreement. In addition,the Corporate Authorities agree to do all things that may be necessary from time to time to enable ComEd to continue to use the Property and the structures and improvements located thereon for Operations, including specifically,electric utility purposes or uses incidental or related thereto. 9. No Third PgM Beneficiaries. ComEd's consideration of and, if applicable, its execution of this Agreement shall in no way be deemed to confer any rights on any third parties and ComEd and the Village hereby disclaim the existence of any third party beneficiaries of this Agreement. 10. Defense and Enforcement of Agreement. The parties agree to the following terms and conditions regarding the defense and enforcement of their respective rights and obligations under this Agreement: (a) ComEd, subject to its right to indemnification under Section 7 hereof, and the Village shall take all actions necessary or appropriate to defend the validity of this Agreement 4 and all actions taken and all documents executed pursuant to or in connection with this Agreement. (b) This Agreement shall be enforceable in any court of competent jurisdiction by each of the parties hereto by any appropriate action at law or equity, including without limitation any action to secure the performance of the representations,promises,covenants,agreements and obligations contained herein, by mandamus, specific performance, injunction or otherwise, or by any action to obtain money damages for a breach of this Agreement. The parties acknowledge that any failure by either of them to perform their respective representations,promises,covenants, agreements or obligations under this Agreement will cause immediate and irreparable harm for which no adequate legal remedy will be available. Accordingly,each party waives all defenses to requests for equitable relief based on the purported absence of immediate, irreparable harm or the availability of adequate legal remedies. (c) The failure of either party to insist upon the strict enforcement and prompt performance of the representations, promises, covenants, agreements and obligations set forth in this Agreement shall not constitute or be construed as a waiver or relinquishment of such party's right thereafter to enforce any such representation, promise, covenant, agreement or obligation, but the same shall continue in full force and effect. (d) The rights and remedies set forth in this Agreement (including ComEd's right and remedy of disconnection as set forth in Section l l hereof)are non-exclusive and cumulative in nature. Either party may exercise any one or more of the rights or remedies described herein or resort to any other remedy available to such party at law or in equity without first exhausting and without impairing any right or remedy afforded hereby. 11. Right to Disconnect. The Village and ComEd agree that ComEd may (without any obligation to do so) elect to disconnect from the Village all or any portion of the Property, at any time during the term of this Agreement if the Village breaches, in any material respect, or fails to perform any material obligation in a timely manner any of the Village's representations, warranties, undertakings, indemnities, covenants or agreements contained in this Agreement. If any alleged breach of or failure to perform its obligations hereunder by the Village is capable of being cured within sixty (60) days, the Village shall be allowed sixty(60)days after written notice from ComEd to cure such alleged breach of or failure to perform the Village's obligations as set forth in this Agreement. 12. Term of Agreement. This Agreement shall be valid and binding upon the Village and ComEd, and their respective successors and assigns,for a period of twenty (20)years from and after the date of its execution; provided, however,that if such twenty(20)year term as applied to this Agreement shall be held invalid by a court of competent jurisdiction, the term shall be the maximum term permitted by applicable law as of the date of this Agreement or such longer term as may be subsequently allowed. Notwithstanding anything to the contrary contained in this Agreement, the terms and provisions of Section 7 of this Agreement shall survive the expiration or termination of this Agreement. This Agreement shall survive the annexation of the Property and shall not be merged into or expunged in whole or in part by the annexation of the Property. In any event this Agreement shall terminate, except for the terms and conditions of Section 7 hereof which shall survive the expiration or termination of this Agreement (for any reason), upon the expiration or termination (for any reason) of that certain Parking Lease dated , 2005, between ComEd and Mom relating to the Property or that certain Easement Agreement dated ,2005 between ComEd and Vernon Township relating to the Property. 5 13. Binding Effect of Ament/Amendments. This Agreement shall be binding upon and inure to the benefit of the parties hereto,and their respective successors,assigns, lessees or licensees. The Village and CornEd agree that the benefits and burdens under this Agreement are not personal but run with the land comprising the Property. This Agreement may be amended in writing from time to time with the consent of the parties hereto pursuant to statute. 14. Severability/Invalidity. If any clause, phrase, provision or portion of this Agreement or the application thereof to any person or circumstance shall be held to be invalid or unenforceable under applicable law by a court of competent jurisdiction, such invalidity or unenforceability shall not affect, impair or render invalid or unenforceable any other provision of this Agreement, nor shall it affect the application of such clause,phrase, provision or portion hereof to any other persons or circumstances, and the parties agree to amend this Agreement by replacing the invalid or unenforceable term with such other terms and conditions as will give the fullest possible effect, within the limits of applicable law, to the intentions and understandings of the parties as set forth in this Agreement. Notwithstanding the foregoing,in the event that any of the terms and conditions contained in Sections 3,4,5,6,7, 8, 9, 10, 11 or 12 hereof are determined by a court of competent jurisdiction to be invalid or unenforceable in any material respect,then, at ComEd's option,the Property may be declared to have been invalidly annexed, and in such event, ComEd shall be entitled to obtain an order disconnecting the Property from the Village as an invalidly annexed parcel in the manner provided under Section 7-1-48 of the Illinois Municipal Code,65 ILCS 5/7-148. 15. Regulatory Approval. This Agreement may be subject to the approval of one or more regulatory agencies. If this Agreement is subject to such approval, the parties agree to jointly seek such approval. If such approval is denied after the annexation of the Property hereunder, such annexation shall be null and void and ComEd shall have the right to seek disconnection of the Property,unless ComEd and the Village, in the exercise of their sole individual discretion, agree to any modifications of this Agreement that may be required to obtain the approval of the subject regulatory agency. 16. Aut horiq. The Village hereby represents and warrants that this Agreement was authorized and approved by the Corporate Authorities pursuant to its Ordinance No. adopted on , 2005, and that no further action is required in order for this Agreement to constitute the legally binding obligation of the Village, enforceable in accordance with the terms and conditions hereof. Each party to this Agreement hereby represents and wan-ants to the other that it has full power and authority to execute,deliver and perform their respective obligations under this Agreement in accordance with its terms and conditions. 17. Counterparts. This Agreement may be executed in a number of identical counterparts. If so executed, each of such counterparts is to be deemed an original for all purposes, and all such counterparts shall,collectively,constitute one agreement. 18. Variations. The Village does hereby approve variations to Section 17.36.030(F)(1) of the Village's Zoning Ordinance to allow parking stall widths of 8.5 feet instead of 9.0 feet and an aisle width of less than 26.0 feet, both in accordance with the plans attached as an exhibit to the Parking Lot Lease by and between ComEd and Metra dated ,2005. The Corporate Authorities of the Village hereby find that (i) said variation is necessary because the Property cannot yield a reasonable return if permitted to be used only under the conditions allowed in the Village's Zoning Ordinance and that Metra,as lessee of the Property, is a regional governmental transportation authority and therefore as a public entity is mandated to provide the most cost effective transportation operations,(ii)the plight of Metra is due to unique circumstances in that the project to be constructed must be located on the specific Property to ensure that it is a viable commuter rail transportation facility and(iii) the proposed variation 6 will not alter the essential character of the neighborhood in that immediately adjacent to the north of the Property are existing commuter railroad facilities and to the east an existing railroad right-of-way. (continued on next page) 7 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the day and year first above written. VILLAGE OF BUFFALO GROVE By: Name: Elliott Hartstein Title: Village President ATTEST: Village Clerk COMMONWEALTH EDISON COMPANY By: Name: Title: 8 STATE OF ILLINOIS ) SS COUNTY OF COOK ) I, ,a Notary Public in and for said County,in the State aforesaid,do hereby certify that _ , the of COMMONWEALTH EDISON COMPANY, an Illinois corporation, personally known to me to be the same person whose name is subscribed to the foregoing instrument as such officer, appeared before me this day in person, and acknowledged that he signed and delivered the said instrument as her own free and voluntary act and as the fi-ee and voluntary act of said company,for the uses and purposes therein set forth. Given under my hand and notarial seal this day of ,2005. Notary Public STATE OF ILLINOIS ) SS COUNTY OF ) I, , a Notary Public in and for said County, in the State aforesaid, do hereby certify that Elliott Hartstein,personally known to me to be the Village President of the Village of Buffalo Grove, and Janet Sirabian, personally known to me to be the Clerk of said Village, both of whom are personally known to me to be the same persons whose names are subscribed to the acceptance of the foregoing instrument as such Village President and Village Clerk,appeared before me this day in person, and acknowledged that they signed and delivered such acceptance for and on behalf of said Village and caused the corporate seal of said Village to be affixed thereto as their free and voluntary act, and as the free and voluntary act of said Village for the uses and purposes therein set forth, pursuant to a written resolution duly passed by the President and Board of Trustees of said Village on the day of ,2005. Given under my hand and notarial seal this day of ,2005. Notary Public 9 List of Exhibits; Exhibit A Property Legal Description [TO BE PROVIDED BY COMEDJ Exbibit B Mskp of Property 10 Exhibit A-Annexation Territory Commonwealth Edison Commonwealth Edison Right of Way THAT PART OF BLOCK 3, TOGETHER WITH THAT PART OF LOTS 4 AND 5 IN BLOCK 4, TOGETHER WITH THAT PART OF LOTS 1 THROUGH 10, INCLUSIVE, IN BLOCK 8, TOGETHER WITH THAT PART OF LOT 1 IN BLOCK 9, TOGETHER WITH THAT PART OF LOT 1, IN BLOCK 15, TOGETHER WITH THAT PART OF LOTS 3 AND 4, IN BLOCK 16, ALL IN HORATIO GARDENS, BEING A SUBDIVISION OF PART OF THE SOUTH 1/2 OF THE NORTHEAST 1/4 OF SECTION 33 AND PART OF THE NORTHWEST 1/4 OF SECTION 34, TOWNSHIP 43 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED JULY 13, 1927 AS DOCUMENT NUMBER 302090, BOUNDED AND DESCRIBED AS FOLLOWS: BEGINNING AT THE POINT OF INTERSECTION OF LOT LINE 4/5 IN BLOCK 4 IN SAID HORATIO GARDENS WITH A LINE BEING 210 FEET SOUTHWESTERLY OF AND PARALLEL WITH THE SOUTHWESTERLY RIGHT OF WAY LINE OF THE WISCONSIN CENTRAL LTD., RAILROAD (FORMERLY THE MINNEAPOLIS ST. PAUL & SAULT ST. MARIE RAILWAY); THENCE NORTHEAST ALONG A LINE DRAWN PERPENDICULAR TO THE LAST DESCRIBED SOUTHEASTERLY LINE, 210.00 FEET TO AN INTERSECTION WITH THE AFOREMENTIONED SOUTHWESTERLY RIGHT OF WAY LINE OF THE WISCONSIN CENTRAL LTD., RAILROAD (FORMERLY THE MINNEAPOLIS ST. PAUL & SAULT ST. MARIE RAILWAY); THENCE SOUTHEAST ALONG SAID SOUTHWESTERLY RIGHT OF WAY LINE TO A POINT 25.00 FEET SOUTHEASTERLY OF THE NORTHEAST CORNER OF LOT 1, IN BLOCK 15 AFORESAID; THENCE SOUTHWESTERLY ALONG A LINE DRAWN PERPENDICULAR TO THE SOUTHWESTERLY RIGHT OF WAY LINE AFORESAID, 210.00 FEET TO THE INTERSECTION WITH A LINE BEING 210.00 FEET SOUTHWESTERLY OF AND PARALLEL WITH THE SOUTHWESTERLY RIGHT OF WAY LINE OF THE WISCONSIN CENTRAL LTD., RAILROAD (FORMERLY THE MINNEAPOLIS ST. PAUL & SAULT ST. MARIE RAILWAY); THENCE NORTHWESTERLY ALONG SAID LAST DESCRIBED SOUTHWESTERLY LINE, TO THE POINT OF BEGINNING, IN LAKE COUNTY, ILLINOIS. Commonwealth Edison Vernon Township Right of Way Within Commonwealth Edison Right of Way THAT PART OF LOTS 3 THROUGH 8, INCLUSIVE, IN BLOCK 16, TOGETHER WITH THAT PART OF LOTS 1 THROUGH 8, INCLUSIVE, IN BLOCK 15, ALL IN HORATIO GARDENS, BEING A SUBDIVISION OF PART OF THE SOUTH 1/2 OF THE NORTHEAST 1/4 OF SECTION 33 AND PART OF THE NORTHWEST 1/4 OF SECTION 34, TOWNSHIP 43 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED JULY 13, 1927 AS DOCUMENT NUMBER 302090, BOUNDED AND DESCRIBED AS FOLLOWS: BEGINNING AT A POINT ON THE SOUTHWESTERLY RIGHT OF WAY LINE OF THE WISCONSIN CENTRAL LTD., RAILROAD (FORMERLY THE MINNEAPOLIS ST. PAUL& SAULT ST. MARIE RAILWAY), 25.00 FEET SOUTHEASTERLY OF THE NORTHEAST CORNER OF LOT 1 IN BLOCK 15 AFORESAID; THENCE SOUTHEASTERLY ALONG THE EAST LINE OF SAID LOT 1 IN BLOCK 15 AND THE SOUTHEASTERLY EXTENSION THEREOF TO A POINT 30.00 FEET SOUTHEASTERLY OF THE NORTHEAST CORNER OF LOT 7, IN BLOCK 15 AFORESAID; THENCE SOUTHWEST ALONG A LINE DRAWN PERPENDICULAR TO THE AFOREMENTIONED SOUTHWESTERLY RIGHT OF WAY LINE OF THE WISCONSIN CENTRAL LTD., RAILROAD (FORMERLY THE MINNEAPOLIS ST. PAUL & SAULT ST. MARIE RAILWAY), TO A POINT ON THE WEST LINE OF LOT 8, IN BLOCK 15 AFORESAID; THENCE NORTH ALONG THE WEST LINE OF BLOCK 15 AFORESAID, TO AN INTERSECTION WITH THE EASTERLY EXTENSION OF THE SOUTH LINE OF BLOCK 16 AFORESAID; THENCE WEST ALONG THE SAID SOUTH LINE TO THE WEST LINE OF BLOCK 16 AFORESAID, THENCE NORTH ALONG THE WEST LINE OF SAID BLOCK 16 TO THE NORTHWEST CORNER OF LOT 3 IN BLOCK 16 AFORESAID; THENCE EAST ALONG THE NORTH LINE OF LOT 3, IN BLOCK 16 AFORESAID TO A POINT OF INTERSECTION WITH A LINE 210.00 FEET SOUTHWESTERLY OF AND PARALLEL WITH THE SOUTHWESTERLY RIGHT OF WAY LINE OF THE WISCONSIN CENTRAL LTD., RAILROAD (FORMERLY THE MINNEAPOLIS ST. PAUL & SAULT ST. MARIE RAILWAY); THENCE SOUTHEASTERLY ALONG A LINE BEING 210 FEET SOUTHWESTERLY OF AND PARALLEL WITH THE SOUTHWESTERLY RIGHT OF WAY LINE OF THE WISCONSIN CENTRAL LTD., RAILROAD(FORMERLY THE MINNEAPOLIS ST. PAUL&SAULT ST. MARIE RAILWAY) TO A POINT OF INTERSECTION WITH A LINE DRAWN PERPENDICULAR TO THE SOUTHWESTLY RIGHT OF WAY AFORESAID, EXTENDED SOUTHWESTERLY FROM THE POINT OF BEGINNING; THENCE NORTHEASTERLY ALONG A LINE PERPENDICULAR TO SAID SOUTHWESTERLY RIGHT OF WAY LINE, TO THE POINT OF BEGINNING, IN LAKE COUNTY, ILLINOIS. Exhibit �B l �F ••// MAP ING z • .+.•7peOWMr hw.ww6.CgwttWCnew{wtOVr j PARKING LOT NO. 3 59 \ ---- \ z (Metra/ComEd Lease Property) 60 s � , - :;. DETENTION PREMISES 61 ` '°� (Township/ComEd Easement Property) o 62 FRANK N AVENUE P P L 'O � i a 1 i t 1e 1 2 2.73" �• / M ic � � 3 - ' t=� ----- C IW . h b 5 < G�^. LS 5 n �J � _ 1 W 7 i 7 12.0.0, F e I I 11 I � i MAR\ AVENUE 7 ---�i i�-- 64.6' r <'� I i 7 . I 1 2 Q I I I I ' I I 18 I � c II n I 77 z I I I 15 ' o14 --- K Ml YORY YYt W @ rV.O U.Y IVI�11.Y r M Ymt•LLYllr��p IA0. rim lia rn ' ia.lw a.uun oleo ccoa - � Wiwi� il:l cov.wrwwaou.na -UBLIC NOTICEIS no will be held by the President and Board of Trustees of he Village of Buffalo Grove on Monday,Au4ust 1,2005 at R30 illy in the Council Chambers,Buffalo Grove Munici- wl Buildino.50 R°uPP Boulevard,Buffalo Grove,IL can- ;USJtiaThefollo10111 t N,n.11= ,, ERTIFICATE OF PUBLICATION SUBJECT:Petition to the Village of Buffalo Grove for Cqn- ,Ideratton of on annexation agresrflerlf and wmezation with zoning im the plandustrtal DisiIlityrkt with a special use for r°°ian`O117s iaiirrWrOrd)nailu i -To 1' ° Paddock Publications, Inc. Parking stall widM of 8.5 feet instead of 9.0 feet and a perk- ing aisk width of less than 26 Met of depicted on the Plena crpn ent Ordireianicbe Sectlona l6.50 040 C 3 m T�aMiow coy stteaadOf"6 01 de3OPest Ivethwttuirern "O�er, Daily Herald be less that 2%,and to waive the requirement for anunder- drain. The Proposed plons include e,-=.1an of the parking lot: serving carimuters using the Buffalo Grovefoc°ilia ton and construction of a stormwaMr management } and con ANT:Commonweolth EdAon Company Exelon Cora i 10 South Dearborn i Chicago,IL60603 SUBJECT PROPERTY LEGAL DESCRIPTION: f ;anized and existing under and by virtue of the laws of the State of Illinois, PART OF ROTS 4 AND 51N B TO LOCK 4TSOGETIIHER WITH Y CERTIFY that it is the publisher of the DAILY HERALD. THAT PART OF LOTS 1 THROUGH 10,INCLUSIVE,Ii BLOCK 8,TOGETHER WITH THAT PAR N T OF LOT 1 IN BLOCK 9,TOGETHER WITH THAT PART OF LOT 1 IN*, y HERALD is a secular newspaper and has been circulated daily in the BLOCK 15,TOGETHER WITH THAT PART OF LOfS 3. t NG A SUBDiVIS10N OFLPAR TOF TIHE$pUTHNSI2 OF( THE NORTHEAST 114 OF SECTION 33 AND PART OF Igonquln, Arlington Heights, Barrington, Barrington Hills, THE NORTHWEST 1/4 OF SECTION 34 TOyyNSHfP 43" NORTH,RANGE it,EAST OF THE THIRD PRINCIPAL+ ' North Barrington, South Barrington, Bartlett, Batavia, Buffalo Grove, MERIDIAN,ACCORDING TO PLAT THEREOF RE-: D CORDED DULY 13, 1927 AS DOCUMENT NUMBER+ 302090,BOUNDED AND DESCRIBED AS FOLLOws)BE- )entersville, Cary, Deer Park, Des Plaines, South Elgin, East Dundee, GINNING AT THE POINT OF INTERSECTION OF LOT. LINE 415 IN BLOCK 4 IN SA10 HORATIO GARDENS' WITH A LINE BEING 210 FEET SOUTHWESTERLY OF .Ilk Grove Village, Fox Lake,Fox River Grove,Geneva, GilbertS,Grayslake, AND PARALLEL WITH THE SOUTHWESTERLY RIGHT, OF WAY LINE OF THE WISCONSIN CENTRAL LTD.,: RAILROAD (FORMERLY THE MINNEAPOLIS ST.: ile H PAUL & SAULT ST. MARIE RAILWAY) THENCE. NORTHEAST ALONG A LINE DRAWN PEF�PENDICU- , ainesville,Hanover Park,Hawthorn Woods,Hoffman Estates, Huntley, LAR TO THE LAST DESCRIBED SOUTHEASTERLY LINE,210A0 FEET TO AN INTERSECTION WITH THE: AFOREMENTIONED SOUTHWESTERLY RIGHT OF Lake,Kildeer,Lake Villa,Lake in the Hi11s,Lake Zuilch,Libertyv e, WAY LINE OF THE WISCONSIN CENTRAL LTD.,RAIL-, ROAD (FORMERLY THE MINNEAEPOLIS ST. idenhurst, Long Grove, Mt. Prospect, Mundelein, Palatine, ALONG SAID SOUTHWESTERLY RIGHT OFOW Y ELI�NE TO A POINT 25%FEET SOUTHEASTERLY OF THE Rolling Meadows Schaumburg Sleepy Hollow St. Charles, Streamwood NORTHEAST CORNER OF LOT 1 IN BLOCdK 15 AFORE- SAID; THENCE SOUTHWESTERLY ALONG A LINE > > ERLWRIGHTROF WAY LINE AFORESAID UTHWEST- mon Hills,Volo,Wauconda,Wheeling,West Dundee,Wildwood,Green Oaks 210.00 FEET TO THE INTERSECTION WITH A LINE BE- IN FEET SOUTHWESTERLY OF AND PARAL- LEL WITH THE SOUTHWESTERLY RIGHT OF WAY LINE OF THE WISCONSIN CENTRAL LTD.,RAILROAD' (FORMERLY THE MINNEAPOLIS ST.PAUL&SAULT ALONGRSAIDALASTYDESCRI13ED SOUTHWRSTERLY COUNTY,ILLINOISandT OF BEGINNING, IN LAKE, Cook, Kane, Lake, McHenry BLOCK A6,TOGETH S 3 THROUGH 8P INC U IVE)t IN oiS continuously for more than one year prior to the date of the first THROUGH GARDENS BEING A SUBDIIVISIOk OF IN OF THE SOUTH 112 OF THE NORTHEAST 1/4 OF SECTION notice hereinafter referred to and is of general circulation throughout said 33 AND PART OF THE NORTHWEST 1/4OF SECTION 34 TOWNSHIP 43 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN,ACCfORDING TO THE PLAT THEREOF RECORDED JULY 13.rV0 AS pOCU- (ieS) and State. MENT NUMBER 302090,BOUNDED AN DESCRIBED. AS FOLLOWS: BEGINNING AT A POINT ON THE SOUTHWESTERLY RIGHT OF WAY LINE OF THE WIS- GONSIN CENTRAL LTD., RAILROAD (FORMERLY THE MINNEAPOLIS ST. PAUL i SAUL ST- F THEE, RLY OF THE' tat the DAILY HERALD is a newspaper as defined in "an Act to revise CORNER RAILWAY), 25.00 FEET SOUTHEASTE NORTHEAST OF LOT 1 IN BLOCK ORE- SAID;THENCE SOUTHEASTERLY ALONG THE EAST EAST LINE F SAI L L 15 AND THE SOUTH- to notices" as amended in 1992 Illinois Compiled Statutes, Chapter 715, OD OT 1 IN BOCK EASTERLY EXTENSION THEREOF A POINT 30.00 FEET SOUTHEASTERLY OF THE NORTHEAST COR- OR- NER OF LOT 7, 1 BLOCK iS AFORESAID; THENCE. id S. That a notice of which the annexed printed slip is a true copy, WSS SOUTHWEST ALONG A LINE DRAWN PERPENDICU LAR TO THE AFOREMENTI E OF THE ONED SOUTHWESTERLY in said DAILY HERALD. RIGHT OF WAY LI(FORMERLY MINN POLIS N WISCONSIN CENTRAL LTD., RAILROAD THE EA -� 2 ST.PAUL&SAULT ST.MARIE RAILWAY),TO A POINT SAIDHTHENCELNORTH ALOON�ITHE OUWCcESTSLINE OF BLOCK 15 AFORESAID.TO AN INTERSECTION WITH THE EASTERLY EXTENSION OF THE SOUTH LINE OF BLOCK 16 AFORESAID;T S L THE EREOF, the undersigned, the said PADDOCK PUBLICATIONS, Inc., HENCE WET AONG SAID SOUTH LINE TO THE WEST LINE OF BLOCK 16 AFORESAID, THENCE NORTH ALONG THE WEST rtificate to be signed by, this authorized agent, at Arlington Heights, LINE OF SAID BLOCK 16 1 THE NORTH H CDR- 11 Qt NER OF LOT 3 IN BLOCK 16 AFORESAID; HENCE g Y g EAST ALONG THE NORTH LINE OF LOT 3 IN BLOCK 16 AFORESAID TO A POINT OF INTERSIkNON WITH A LINE 210.00 FEET SOUTHWESTERLY OF AND PAR- ALLEL WITH THE SOUTHWESTERLY RIGHT OF WAY LINE OF THE WISCONSIN CENTRAL LTD.,RAILROAD ST R EYRAI WAY);THENCE SOUTHEASTERLY ALONG A LINE BEING 210 FEET SOUTHWESTERLY. OF AND PARALLEL WITH THE SOUTHWEST RLYt PADDOCK PUBLICATIONS, INC. RIGHT OF WAY LINE OF THE WISCONSIN CENTRAL! LTD, PAUL&RAILROAD (FORMERLY ST.MARIE RATHE WAY))TO A POINT OF INTERSECTION WITH A LINE DRAWN PERPEN-, DAILY HERALD NEWSPAPERS DICULAR TO THE SOUTHWESTLY RIGHT OF WAY' AFORESAID. EXTENDED SOUTHWESTERLY FROM' THE POINT OF BEGINNING• THENCE NORTHEAST-� � ERLY ALONG A LINE PERPENDICULAR TO SAID SOUTHWESTERLY RIGHT OF WAY LINE, TO THE' POINT OF BEGINNING,IN LAKE COUNTY,ILLINOIS. I SUBJECT PROPERTY COMMON DESCRIPTION:Coin-; BY monwealth Edison Property,Metro parking lot expansion, , Buffalo Grove Metro station• Commerce Court' Buffalo Authoriz6d Agent Grove,IL Documents submitted by the applicant for the public hear-, ing concerning this Petition are on file with the Village lniterested Derson.Wievard,and may be examined by any �t Lon�7 Ali Persons present at the Public Hearing will be given the Control 1l T35689/4 opportunity to be heard. Dated this 13th day of July,2MS. Village of Buffalo Grove,IIIL ge Clerk Published in the Daily Herald July 16,2005(3M9974)N Board Agenda Item Submittal xIV A Requested By: Robert E Pfeil Entered By: Greg E Summers Agenda Item Title: Pre-application conference: Proposed commercial development,southeast corner of Prairie Rd/IL Route 22 (Kronenberger Property) Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: ❑ Consent Agenda 07/26/2005 08/01/2005 Regular Agenda Planning ❑ None Does this item Does this item include Will AV equipment be Type ofAV Needed: relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? ❑ Video ❑ Computer ❑ Yes 0 No ❑ Yes 0 No Yes ❑ No ❑ Doc Camera ❑ Easel ❑ Other Item Description Will this action involve an expenditure in ❑ Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. John Sheridan of L.J. Sheridan & Co. has submitted the attached concept plan for the property located at the southeast corner of Route 22 and Prairie Road (Kronenberger Property). The property is unincorporated and zoned Estate by Lake County. The Village's 1998 Comprehensive Plan designates this parcel and the next parcel to the south for commercial development. The adjoining parcel to the south is not part of the proposed development site. It is suggested that the B-3 Planned Business Center (P.U.D.) zoning be considered for the proposed development, although the site does not meet the minimum standard of 5 acres. The site area is approximately 3.35 acres according to the site data table provided by the developer. Please note that the area at the northwest corner of IL Route 22 and Main Street is planned by the Village for future commercial development, so a larger area of contiguous B-3 zoning could eventually be attained. The plan proposes three commercial structures: two retail buildings (7,800 sq.ft. and 9,750 sq.ft.) and an outlot building (8,000 sq.ft.) with a drive through. No individual tenants have been specified. Access to Prairie Road is controlled by the Lake County Division of Transportation. The developer should provide documentation that Lake County will permit the driveway as proposed on the plan. The plan should be revised to show the location of Willow Parkway on the west side of Prairie Road. The Village's planning for this area contemplates a shared access point aligned with Willow Parkway for the commercial area and the planned residential area to the south. As noted above, the commercial site as currently proposed does not include the parcel that is directly across from Willow Parkway. The developer should explain the plan for stormwater management and wetlands mitigation. The developer should review the concept for preserving and relocating existing trees on the property. A tree survey and preservation plan would be required as part of the development review process. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal xIv B Requested By: Ghida Neukirch Entered By: Ghida Neukirch Agenda Item Title: Referral to the Plan Commission: Proposed Active Kids Academy, 1370 Abbott Court,consideration of a special use in the Industrial District Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 07/26/2005 08/01/2005 ❑ Consent Agenda OVM Regular Agenda ❑ None Does this item Does this item include Specify Other: Will AV equipment be relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? ❑ Trustee Lounge El Clerk's Clerk's Office ❑ Other ❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No Exhibits can be accessed in: Site plan and proposed Preliminary Plan Item Description Will this action involve an expenditure in ❑ Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. This is a follow-up to the Pre-application Conference that was held at the last Board meeting, July 18, 2005. At that time, Mr. Denis Lanski submitted a proposal to use 6,568 square feet at 1370 Abbott Court for his proposed educational/recreation business. The property is zoned industrial and would require a special use to accommodate his proposed business. As a follow-up to the Board feedback, Mr. Lanski indicated that he has exhausted all efforts to identify another location that would better serve his needs than the proposed site. He has submitted the attached Petition for Concept and Preliminary Plan Review, business overview and concept plan. He has provided a letter from Mr. Pivar, President of Twin Rinks Ice Pavilion, identifying his willingness to let Mr. Lanski utilize 5 parking spaces subject to conditions set forth in his letter, dated 7/22/2005. He is asking for the Board's consideration to refer this project to the Plan Commission. The proposed facility would provide educational programs and physical activities for children from 2 to 9 years of age. The business overview indicates that the facility would serve up to 24 children per day and have a typical parking demand of 10 to 16 spaces. Mr. Lanski indicates that 11 parking spaces would be allocated in the lease for his tenant space. If the petition proceeds through the Plan Commission review process and it is determined that off-site parking facilities are warranted, Mr. Lanski would be required to file with the County Recorder of Deeds a deed or long-term lease maintaining the required number of parking spaces during the existence of the use (Zoning Ordinance 17.36.020 C.). Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal xIv C Requested By: Ghida Neukirch Entered By: Ghida Neukirch Agenda Item Title: Request to issue a Request for Proposals: Comprehensive Plan Update Project. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 07/27/2005 08/01/2005 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $16,000 Additional Notes regarding Expenditures: This project is part of a grant that the Village received from the RTA in an effort to update our Comprehensive Plan. The Village's financial obligation would be 10% local match funding or a maximum of$16,000. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. As part of the Village's update to its 1998 Comprehensive Plan, the attached Request for Proposals (RFP) is recommended in order to obtain a land-use and planning consultant. The consultant would be charged to research and recommend appropriate planning and zoning for the area surrounding the Buffalo Grove Metra Station and the Prairie View Metra stations. These "study areas" have been highlighted on Exhibit C of the proposed RFP. The Village has identified these sites as possible areas to redevelop and rezone for mixed use development which may include a blend of commercial, residential, and office development, plus an environment which would stimulate pedestrian access and enhance the use of the rail and bus facilities. As the Board is aware,the Village received a grant from the Regional Transportation Authority (RTA) to assist in the update of our Comprehensive Plan. The Board approved Resolution 2005-14 on June 6, 2005 authorizing the Village to enter into a technical assistant grant application with the RTA as part of this project. The Village proposed a 10% local match funding or a maximum of$15,000 to be spent on the project. The committee for this project would include the following individuals, with reports and meeting minutes provided to the Village Board on a regular basis: William R. Balling,Village Manager Ghida Neukirch,Asst. Village Manager William H. Brimm,Asst. Village Manager Robert Pfeil,Village Planner Greg Summers,Associate Planner Lester Ottenheimer, Chair, Plan Commission Heather Tabbert, RTA Plus other individuals from the Village, Pace, and Metra, as appropriate. The proposed Scope of Work involves the following tasks;the tasks would be done for both study areas: 1) Public Involvement. 2) Survey existing land uses, existing property owners and employers. 3) Study public utilities (water, sanitary sewer, storm sewer,natural gas, electric). 4) Study environmental issues. 5) Market Assessment. 6) Concept Plan Development involves the creation of at least two illustrative concept plans for each study area, plus the identification of a list of possible development incentives for review by the review committee. After review, a Preferred Concept Plan (one for each study area) would be created and used for the balance of the work tasks. 7) Develop a Circulation and Access Plan. 8) Identify Implementation Strategies which includes identification of financial tools or techniques that may be considered and cost estimates by phase. 9) Prepare and present a final report that incorporates the findings from the tasks noted above, and any drawings, maps or other materials necessary to convey the recommendations of the Preferred Concept Plans. A model RFP was provided to the Village;this document has been reviewed and revised to best meet the needs of the Village of Buffalo Grove. The RFP has been reviewed by staff and legal counsel and it is recommended for approval. If approved, the RFP would be mailed to a list of potential consultants; the deadline to respond would be noon on September 2, 2005. We anticipate we would present a contract for the Board's consideration on Monday, October 17, 2005. It is anticipated that the scope of work would be completed within a ten to fourteen month timeframe. Approval of the attached RFP is recommended. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files r RFP Comp Plan Consult 7-27-05.pdf It exh.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: VILLAGE OF BUFFALO GROVE Request for Proposals (RFP) Comprehensive Plan Update Project Planning for transit-oriented developments adjacent to Buffalo Grove and Prairie View Metra stations along the North Central rail line Issued by: Village of Buffalo Grove 50 Raupp Blvd. Buffalo Grove, Illinois 60089 www.vbg.org 847-459-2518 7-27-05 DISCLAIMER This RFP is for information and planning purposes only. It does not bind the Village of Buffalo Grove to any agreement based upon the response submitted, or to pay for any proposals or for any information solicited or provided. The Village of Buffalo Grove reserves the right to reject any or all proposals, to waive technicalities, to negotiate any proposal, and to accept any proposal deemed to be in the best interest of the Village of Buffalo Grove. Proposal materials become property of the Village of Buffalo Grove and cannot be returned. Page 1 Village of Buffalo Grove Request for Proposals PROJECT BACKGROUND INFORMATION As part of the Village of Buffalo Grove's ("Village") update to its 1998 Comprehensive Plan, this RFP has been issued to obtain a land-use and planning consultant to assist in the viability of planning and possibly rezoning two sites in the vicinity of the Buffalo Grove and Prairie View Metra stations for transit oriented development ("Study Areas"). The Study Areas are attached hereto as Exhibit C: Buffalo Grove Metra Station — 1 ,and Prairie View Metra Station — 2. The development of each Study Area may include, but not be limited to, a blend of commercial, residential, and office development, plus an environment which would stimulate pedestrian access and enhance the use of the rail and bus facilities. PROJECT OBJECTIVE The objectives of the Study Areas are as follows: 1) Evaluate feasibility for residential, retail and service uses; 2) Assess constraints to redevelopment; 3) Assess strategies to encourage utilization of the southbound and northbound reverse Metra North Central line by commuters. 0 The bike path system would encourage residents in the area to utilize alternate modes of transportation to the site. As one component of the plan, the proposed residential development would attract commuters that desire an urban-type environment in a suburban setting — multi-family living near public transportation system with direct access to the City of Chicago, O'Hare Airport, and other locations along the North Central line; and 4) Develop implementation strategies to support and encourage redevelopment that is linked to utilizing commuter rail service on the Metra North Central line. This project will be completed under the general direction and coordination of the Village Staff and Plan Commission, as authorized by the Village President and Board of Trustees. SCOPE OF WORK The Village anticipates that the following Scope of Work should be completed within a ten to fourteen month timeframe. Task 1 : Public Involvement Strategy A kick off meeting will be coordinated with the Steering Committee' and contractor. The successful proposer shall have experience in soliciting and facilitating community input. Conduct a minimum of one meeting for each of the two planning areas for property owners and residents to explain the Village's planning objectives and solicit public comments and recommendations. Present draft Concept Plans (developed in Task 6) for public review and comment. Notify residents and other property owners concerning the final plans. Prepare presentation materials for public hearings and coordinate at least one public hearing for each of the two redevelopment areas. Additional, ongoing involvement strategies may be implemented. Deliverable: Copies of press releases, flyers, and meeting notes; public meeting materials. Page 2 Village of Buffalo Grove Request for Proposals Task 2: Survey of existing land uses, existing property owners and employers. Inventory current land uses. Contact property owners and employers concerning business plans for each Study Area. Identify development constraints such as deed restrictions, covenants, and zoning for both Study Areas. Deliverable: A report containing a summary of the data collected, analysis, and preparation of a map of the findings should be submitted to members of the Steering Committee for review. Based on their review, the consultant will produce a final report. Task 3: Study of public utilities (water, sanitary sewer, storm sewer, natural gas, electric). Survey existing utilities and identify improvements needed to support redevelopment for both station areas. Also identify any issues that may prevent future development of the Study Areas. Deliverable: A report containing a summary of the data collected, analysis and a map of the findings. A report should include recommendations for additional studies, if warranted. The reports should be submitted to members of the Steering Committee for review. Based on their review, the consultant will produce a final report. Task 4: Study of environmental issues Identify natural features, including but not limited to wetlands and soils, and site issues such as contamination that may affect feasibility for redevelopment of both Study Areas. Deliverable: A report containing a summary of the data collected, and a map of the findings. A report should include recommendations for additional studies, if warranted. Task 5: Market Assessment Determine market feasibility for a mixed-use plan which may include residential, retail and service uses in the subject area. Determine long-term viability of current industrial uses. Work with Pace to determine potential for additional use of the Pace park-and-ride parcel at the Buffalo Grove Metra Station. Transit data is available upon request including but not limited to Metra boarding counts and origin-destination and mode-of-access data. Deliverable: A draft report that documents the findings and conclusions from the market assessment that presents recommendations regarding development alternatives. The report should be submitted to members of the Steering Committee for review. Based on their review, the consultant will produce a final report. Task 6: Concept Plan Development Creative, informed, progressive, and aggressive ideas are sought for this significant task. Utilizing the results of previous tasks, the consultant shall develop a minimum of two illustrated concept plans for each of the study areas for review by the Steering Committee. From the submitted concept plans, the Steering Committee will select one concept plan from each Study Area as the Preferred Plan. Page 3 Village of Buffalo Grove Request for Proposals A minimum of one meeting will be coordinated with the consultant and the Village to review the concept plans and the Preferred Plans. The Preferred Concept Plans shall include land use plans, including transportation and utility elements, and identification of proposed zoning and site design elements that are needed to stimulate and accommodate redevelopment. The use of color mapping, photos, design suggestions, cut sheets, and examples of architectural anchors are encouraged to supplement the text of the Preferred Concept Plan. The Preferred Concept Plans should identify key development and redevelopment sites. The Preferred Concept Plans should include vehicular and pedestrian access and circulation improvements, potential commuter facilities improvements, urban design improvements and recommended high priority development areas. The Preferred Concept Plans should also contain a list of tools or incentives that the Village could consider to encourage the recommended developments and redevelopments in order to achieve the desired land-use mixes. Deliverable: A minimum of two illustrative concept plans for each study area that demonstrates a vision for future development of the subject areas and a list of possible development incentives for review by the Steering Committee. The Steering Committee will provide comments to the consultant team. The consultant team shall incorporate comments from the Steering Committee into a Preferred Concept Plan (one for each study area) prior to completing the remainder of the Scope of Work. It is anticipated that the Preferred Concept Plans may undergo slight modifications during the remainder of the Scope of Work as the Circulation and Access Plans and Implementation Strategies are completed. Task 7: Circulation and Access Plan As a component of the Preferred Concept Plans, the consultant will develop a Circulation and Access Plan for both Study Areas. Attention should also be given on improvements to manage vehicular traffic more effectively, particularly access to and from Metra parking facilities, and possible enhancements to bus and pedestrian linkages to train stations, employment centers, and neighboring residential areas. Strategies for improving public transit should also be studied including, bus stop locations, information signage, improved passenger amenities and future consideration of transit signal priority. In addition, consideration should be given to North Central connecting shuttle access for the Study Areas. These plans shall address traffic, vehicular circulation, pedestrian circulation, and parking for both Metra commuters and other uses. Deliverable: Illustrative circulation and access plans that overlay onto the Preferred Concept Plans for each of the study areas. The plans should be submitted to members of the Steering Committee for review. Based on their review, the consultant will produce a final report. Task 8: Implementation Strategies A detailed set of Implementation Strategies shall be prepared that establish a mechanism for funding construction of the improvements identified in the Preferred Concept Plans and Circulation and Access Plans for each Study Area. Deliverable: The Implementation Strategies for the Plans shall be described and illustrated from the existing conditions, through a minimum of 2 interim phases, to a final Page 4 Village of Buffalo Grove Request for Proposals phase or build out. Specific actions necessary for each of the phases of the Plans shall be provided. Within the text of the various phases, the strategies shall include: 1) Identification and prioritization of specific actions; 2) Description of each action and applicable examples; 3) Identification of financial tools or techniques that may be considered for each action; and 4) Cost estimates by phase. The draft plans should be submitted to members of the Steering Committee for review. Based on their review, the consultant will produce a final report. Task 9: Final Report The consultant shall prepare and present a final report to the Village that incorporates the findings from Tasks 1-8 including the Preferred Concept Plans, and any drawings, maps or other materials necessary to convey the recommendations of the Preferred Concept Plans and Circulation and Access Plans. Deliverable: A meeting with the Village to present the final report. The report should be provided in hard copy as well as electronically on CD-Rom, containing the final camera- ready report in a format that allows it to be viewed on the Village's web site and to be reproduced for additional copies. PROPOSAL FORMAT Proposals must contain the following information: 1 . Letter of Intent reflecting the consultant's understanding of the project. 2. Names and addresses of all firms involved in the project. Related projects on which each firm has performed comparable work during the last five years. Please indicate references for each project. 3. Names, addresses and responsibilities of key personnel participating in the project. Please include resumes for key personnel, including educational experience. Clearly specify which personnel will work on various aspects of the project. Include designation of project principal and project manager. 4. Project timeline, including an estimated date of completion for the project with a breakdown of the number of hours required per task and cost per task (Level of Effort and Cost Summary Matrix provided in List of Exhibits). Provide hourly rates for all personnel involved in the project (on the Form 4400 which is provided as Exhibit D hereto). 5. Names, addresses and telephone numbers of a minimum of three (3) references for similar projects. Page 5 Village of Buffalo Grove Request for Proposals 6. Description of the consultant's approach to the project and a proposed work plan. PROJECT FUNDING Consultants should note that the project will be funded in part through grants secured through the Regional Transportation Authority Technical Assistance Program (RTAP) and may include federal and state funding. The professional services contract will defer to specific grant requirements for project expense reimbursement. EVALUATION CRITERIA The Village will evaluate proposals. The Village reserves the right to select the proposal that it deems to be in the best interest of the project. The selection of the consultant will be based on the following criteria: 1 . Consultant understanding and familiarity with the Village's needs, goals, objectives, the work involved and the nature of the proposed update. 2. Previous experience and capabilities in comparable projects and the consultant's technical experience with emphasis on transit oriented development and comprehensive planning. 3. The specific approach the firm takes for the project. Although the Village has identified the general nature of the services required, in some cases the consultant is given flexibility toward the approach and methodology of the services. The consultant shall become familiar with the Village government and land use planning documents in preparation of the proposal. The proposal should reflect a specific approach and outline of the project, including all background information. 4. Past record of performance on contracts with other governmental agencies, including such factors as control of costs, quality of work and ability to meet schedules. 5. Capacity of the consultant to perform work within the time limitations. 6. Qualifications of the individuals who will have direct involvement with the tasks of this project. 7. Cost. PROPOSAL ASSISTANCE 1 . To assist proposing firms, several documents pertaining to this project can be accessed from the Village's web site at www.vbg.org (on-line services link): • Village of Buffalo Grove 1998 Comprehensive Plan • Zoning map Page 6 Village of Buffalo Grove Request for Proposals • Municipal code • RTAP planning areas 2. Any questions related to the content of the Request for Proposals will be addressed at a Pre-Proposal Conference at the Village Hall, Council Chambers, 50 Raupp Blvd, Buffalo Grove, Illinois 60089, Illinois, on Monday, August 15, 2005 at 10:00 a.m. 3. Logistical questions about the Request for Proposals may be directed to Ms. Ghida S. Neukirch, Assistant Village Manager, by phone at 847-459-2518 or email at gneukirch@vbg.org. RFP TENTATIVE SCHEDULE Dates, 2005 Activity August 1 Village Board Consideration of RFP Issuance August 2 RFP Release August 15 Pre-Proposal Conference at 10:00 a.m. September 2 RFP Responses due by noon, 12:00 p.m. September 2-28 Internal review, which may include interviews, of RFP responses October 17 Village Board consideration of contract approval INSTRUCTIONS FOR SUBMISSION 1 . Qualified professional consultant firms should submit twenty (20) copies of the proposal no later than noon on Friday, September 2, 2005. 2. Submissions should be directed to: Ms. Ghida S. Neukirch, Asst. Village Manager Village of Buffalo Grove 50 Raupp Blvd. Buffalo Grove, IL 60089 3. Proposals should be sealed and clearly labeled: Sealed Proposal: Village of Buffalo Grove, Comprehensive Plan Update Project. Exhibit J shall be attached as the top cover of the proposal. Page 7 Village of Buffalo Grove Request for Proposals LIST OF EXHIBITS Informational: Exhibit A Standard Professional Services Contract — to be completed if the consultant is selected. This contract contains standard language that is subject to approval by the Village of Buffalo Grove prior to execution. Exhibit B Insurance Requirements (to be completed if consultant is awarded contract.) To be completed and attached to the Proposal Response: Exhibit C Study Areas: Buffalo Grove Metra Station — 1 ; Prairie View Metra Station — 2. Exhibit D Cost and Price Analysis / Form 4400 Exhibit E Level of Effort and Cost Summary Matrix Exhibit F Village of Buffalo Grove Public Contracts Exhibit G Non-Collusion Affidavit Exhibit H Certification Regarding Lobbying Exhibit I Certification Regarding Debarment, Suspension, and Other Responsibility Matters Exhibit J Statement of Proposal for Professional Services for the Village of Buffalo Grove The Steering Committee shall consist of the following individuals: Ghida Neukirch, Asst. Village Manager& Project Coordinator. William R. Balling, Village Manager William H. Brimm, Asst. Village Manager Robert Pfeil, Village Planner Greg Summers, Associate Planner Lester Ottenheimer, Chair, Plan Commission Heather Tabbert, RTA Plus other individuals from the Village, Pace, and Metra, as appropriate. Page 8 Village of Buffalo Grove Request for Proposals ` t 7-25-2005 Exhibit A AGREEMENT FOR PROFESSIONAL AND CONSULTING SERVICES THIS AGREEMENT FOR PROFESSIONAL AND CONSULTING SERVICES (this "Agreement") is entered into, by and between the Village of Buffalo Grove, 50 Raupp Boulevard, Buffalo Grove, Illinois 60089 (hereinafter referred to as "VILLAGE"), and (the "Contractor"), having offices located at For and in consideration of the promises and agreements herein set forth, THE VILLAGE AND THE CONTRACTOR HEREBY AGREE: ARTICLE 1. CONTRACTOR'S SERVICES 1.1 Scope and Description of Services. The Contractor will perform for the benefit of the Authority the services described in Attachment No. 1A and Attachment No. 1 B , which are attached hereto and incorporated herein (the "Services"). The Contractor must furnish all professional services, labor, materials, tools, equipment and supervision necessary or appropriate to fully perform the Services and all other duties and responsibilities of the Contractor pursuant to this Agreement. 1.2 Standard of Performance. The Contractor must perform all Services required of it under this Agreement in accordance with the practices, methods, standards, degree of judgment and skill that are ordinarily possessed and exercised by (and generally accepted as being appropriate for) nationally recognized professionals of good standing who are performing work which is of similar scope, nature and complexity as the Services (the "Professional Standard"). 1.3 Compliance with Laws. In the performance of the Services, the Contractor must comply, and must cause all Contractor Related Parties (as defined below) to comply, and must ensure that the Services comply, with all applicable federal, state and local laws, regulations, rules, ordinances, codes, permits, licenses, approvals, orders, declarations and decrees in effect from time to time (collectively, "Laws"). 1.4 Qualifications. The Contractor and any subcontractor, consultant, agent or other entity with which the Contractor contracts to perform a portion of the Services (collectively, the "Contractor Related Parties") must be suitably qualified and experienced to perform the Services in accordance with the requirements of this Agreement and the Professional Standard. To the extent required by any Laws, the Contractor and all Contractor Related Parties must be suitably licensed or certified to perform the Services. 1.5 Key Personnel. Prior to or upon execution of this Agreement, the Contractor shall inform the Village of the names of the key personnel of the Contractor (the "Key Personnel") who will perform or be responsible for supervising performance of the Services on behalf of the Contractor. The Contractor may not remove any Key Personnel from the Services without the prior written consent of the Village, unless such Key Personnel are no longer employed by or affiliated with the Contractor. Key Personnel may only be replaced with the prior written approval of the Village , which approval will not be unreasonably withheld. If so requested by the Village, the 1 Contractor must promptly replace any Key Personnel or Contractor Related Party if, in the opinion of the Village, the performance of such Key Personnel or Contractor Related Party is unsatisfactory. ARTICLE 2. TERMS OF PAYMENT FOR SERVICES 2.1 Contract Sum. The Contract Sum for the Contractor's performance of the Services (the "Contract Sum") shall be calculated as set forth in Attachment No 1A , which is attached hereto and incorporated herein, but in no event shall the Contract Sum exceed Dollars ($ ). 2.2 Invoices. Each invoice for payment submitted by the Contractor must include (i) a detailed statement of all Services performed and reimbursable expenses incurred (to the extent applicable and approved by the Village ) during the period since the last invoice; (ii) a list of all Contractor Related Parties with the itemized cost of their services detailed (if applicable); and (iii) payroll records, time cards, computer records, canceled checks, purchase orders, consulting contracts and such other backup documentation as the Village may reasonably request to substantiate the amounts properly owing to the Contractor. All invoices must be submitted monthly to the Village to the attention of Ghida Neukirch, Assistant Village Manager. 2.3 Sworn Statements and Lien Waivers. To the extent required by applicable Law or requested by the Village, the Contractor must also submit to the Village (all in a form reasonably satisfactory to the Authority) with each invoice a sworn statement setting forth all Contractor Related Parties retained by the Contractor in connection with the performance of the Services, together with a lien waiver from the Contractor and each such Contractor Related Party covering the amounts for which payment is then being sought. 2.4 Payment of Amounts Due. The Village will pay all amounts properly owing to the Contractor as set forth in each invoice within thirty (30) days following receipt of such invoice. However, if the Village or the Regional Transportation Authority (the "Authority") objects to all or any portion of any invoice, the Village will so notify the Contractor, giving the Contractor reasons for the objection, and the Village will not pay that portion of the invoice which is in dispute. The Village will pay any portion of the invoice not in dispute within the preceding thirty (30) day period. 2.5 Withholding Payment. Notwithstanding anything to the contrary herein contained, no compensation will be paid to or claimed by the Contractor for services required to correct deficiencies attributable to errors or omissions of the Contractor, and all such errors or omissions must be corrected by the Contractor at the Contractor's sole cost and expense. Notwithstanding anything to the contrary herein contained, the Village and the Authority has the right to withhold from payment due the Contractor such sums as are reasonably necessary to protect the Village and the Authority against any loss or damage which may result from: (i) the negligence of or unsatisfactory Services of the Contractor or Contractor Related Parties; (ii) the failure by the Contractor or any Contractor Related Parties to perform the Contractor's obligations hereunder; or (iii) claims filed against the Village or the Authority relating to the Services. Any sums withheld from the Contractor as provided in this Article, and subsequently determined to be due and owing to the Contractor, will be immediately paid to the Contractor. 2.6 Records. The Contractor's records relating to the Services must be kept in accordance with generally accepted principles of accounting consistently applied and must be retained by the Contractor for a period of not less than five (5) years following the completion of the Services. Such records must be available to the Authority or any authorized representative of the Authority, upon reasonable prior notice, for audit and review during normal business hours at the Village's offices, 50 Raupp Boulevard, Buffalo Grove, Illinois 60089. In addition, such records must 2 be available, upon reasonable prior notice, for audit and review by the Authority, the Illinois Department of Transportation ("IDOT") (if IDOT is providing funding for all or any portion of the Contract Sum), the Federal Transportation Administration (the "FTA") (if the FTA is providing funding for all or any portion of the Contract Sum) and any other governmental agency providing funding for all or any portion of the Contract Sum. ARTICLE 3. TIME FOR COMPLETION OF SERVICES 3.1 Term of Agreement. The term of this Agreement shall begin on and end on (the "Term"). The Contractor must complete all Services within the Term. The Contractor must furnish such manpower, materials, facilities, and equipment and must work such hours, including overtime operations, as may be necessary to ensure the progress and completion of the Services within the Term. Time is of the essence of this Agreement. 3.2 Unavoidable Delay. If the Contractor is delayed in the delivery of the Services pursuant to this Agreement by an Excusable Event (as defined below) legitimately beyond its reasonable control, it must, immediately upon gaining knowledge of such Excusable Event, give written notice to the Village and request an extension of time for completion of this Agreement. The Village will examine the request and determine if the Contractor is entitled to an extension. The Village will notify the Contractor of the decision in writing, and that decision will be final and binding. By permitting the Contractor to proceed with the Services or any part of them, after such an extension, the Village in no way waives its rights, if any, under this Agreement, at law or in equity, if this Agreement has been completed by the date of any such extension. An "Excusable Event" is an act or neglect of the Authority, a material change in the Services ordered by the Village, fire, unusual delay in deliveries, unavoidable casualties or other causes which are not reasonably foreseeable and are beyond the Contractor's reasonable control. 3.3 Progress Reports. The Contractor must prepare and submit monthly progress reports describing the Services performed in the prior month and anticipated to be performed in the following one-month period. ARTICLE 4. INDEPENDENCE OF CONTRACTOR; EMPLOYEES AND SUBCONTRACTORS 4.1 Independent Contractor. The Contractor is engaged by the Village only for the purpose and to the extent set forth in this Agreement, and the Contractor's status during the period of this engagement is that of an independent contractor and nothing herein will at any time be construed to create the relationship of employer and employee, principal and agent, partners, or joint venturers between the Village and the Contractor, or between the respective officers, directors, partners, managers, employees or agents of the Village and the Contractor. The Contractor will not be an employee or agent of the Village , nor claim to be acting as such, and will have no authority whatsoever to bind the Village , waive any contractual requirements or make any statements or representations on behalf of the Village . 4.2 Responsibility for Employees. The Contractor is solely responsible for the compensation, benefits, contributions and taxes, if any, of all employees and Contractor Related Parties. The Contractor must at its own expense comply with all applicable workmen's compensation, unemployment insurance, employer's liability, tax withholding, minimum wage and hour, and other Laws. 4.3 Contracts with Contractor Related Parties. The Contractor will not contract with any Contractor Related Party for performance of a portion of the Services without first securing the Village's approval of the proposed Contractor Related Party. Each contract with a Contractor 3 Related Party must: (a) require such Services to be performed in accordance with the requirements of this Agreement, including without limitation the requirements of all applicable Laws and the Professional Standard; (b) require the Contractor Related Party to agree to be bound by all the terms and conditions of this Agreement applicable to the Contractor and/or Contractor Related Parties; and (c) contain such other terms and conditions as the Village may reasonably request. The Contractor shall be responsible for payments to Contractor Related Parties out of the Contract Sum or other funds of the Contractor. ARTICLE 5. WARRANTIES AND REPRESENTATIONS In connection with the execution of this Agreement, the Contractor warrants and represents as follows: 5.1 Feasibility of Performance. The Contractor (i) has carefully examined and analyzed the provisions and requirements of this Agreement, including all Attachments hereto; (ii) understands the nature of the Services required; (iii) from its own analysis has satisfied itself, to the extent reasonably possible, as to the nature of all things needed for the performance of this Agreement and all other matters that in any way may affect this Agreement or its performance; (iv) represents that this Agreement is feasible of performance in accordance with all of its provisions and requirements; and (v) can and will perform, or cause to be performed, the Services in accordance with the provisions and requirements of this Agreement. 5.2 Ability to Perform. The Contractor hereby represents and warrants to the Village , with the intention that the Village rely thereon in entering into this Agreement, that: (a) the Contractor is financially solvent; (b) the Contractor, and each Contractor Related Party, has the training, capability, experience, expertise, and licensing necessary to perform the Services in accordance with the requirements of this Agreement and the Professional Standard; (c) the Contractor possesses and will keep in force all required licenses, permits and accreditations to perform the Services; (d) the Contractor has full power to execute, deliver and perform this Agreement and has taken all necessary action to authorize such execution, delivery and performance; (e) the individual(s) executing this Agreement are duly authorized to sign the same on the Contractor's behalf and to bind the Contractor hereto; and (f) the Contractor will perform the Services described herein promptly, diligently and continuously with an adequate number of qualified personnel to ensure such performance. 5.3 Professional Standard. The Contractor hereby covenants and agrees that: (a) the Contractor will perform all Services described in this Agreement in accordance with the Professional Standard; and (b) all Developments (as defined below) will comply with the Professional Standard. 5.4 Ineligibility. The Contractor is not barred or ineligible and will not knowingly use the services of any Contractor Related Party barred or ineligible for contracts by any federal, state or local governmental agency or applicable Laws for any purpose in the performance of the Services. 5.5 Unauthorized Code. Any Developments in electronic form will be free, at the time of receipt by Village, of any computer virus, software locks or other such unauthorized code. Unauthorized code includes harmful programs or data incorporated into the software which destroys, erases, damages or otherwise disrupts the normal operation of the software or other programs, hardware or systems utilized by Village or allows for unauthorized access to the software or other programs, hardware or systems utilized by Village. Unauthorized code also includes any mechanism, such as password checking, CPU serial number checking or time 4 dependency, that could hinder Village freedom to fully exercise its license rights under this Agreement. 5.6 Certifications. The certifications, assurances and statements made by the Contractor in Attachment No. 1 , are true, accurate and complete as of the date hereof. In addition, if the Authority has directed the Contractor to complete the Federal Certifications and Assurances, the certifications, assurances and statements made by the Contractor in the Federal Certifications and Assurances (incorporated herein if the Authority has directed the Contractor to complete such document) are true, accurate and complete as of the date hereof. The term "Grantee" in the Federal Certifications and Assurances shall be understood to mean "Contractor" for the purposes of this Agreement. ARTICLE 6. INSURANCE 6.1 Unless otherwise specified or required by the Village , the Contractor shall maintain such insurance as is customary and reasonable within the Contractor's industry for entities performing services similar to the Services, which insurance shall cover, at a minimum, all claims, whenever made, arising out of or in relation to the performance of or failure to perform the Services pursuant to this Agreement. The Contactor shall furnish certificates evidencing such insurance to the Village prior to commencement of the Services and shall promptly furnish to the Village notices of cancellation, renewal or non-renewal of such insurance. Such insurance must be kept in full force and effect until the date that all Services are complete and final payment for such Services is made. ARTICLE 7. INDEMNIFICATION AND LIMITATION OF LIABILITY 7.1 General Indemnification. To the fullest extent permitted by law, the Contractor will indemnify, defend and hold harmless the Village, the Authority, IDOT (if IDOT is providing funding for all or any portion of the Contract Sum), the FTA (if the FTA is providing funding for all or any portion of the Contract Sum), any other governmental agency providing funding for all or any portion of the Contract Sum, and their officers, directors, employees, agents, affiliates and representatives, from and against any and all claims, demands, suits, liabilities, injuries (personal or bodily), property damage, causes of action, losses, expenses, damages or penalties, including, without limitation, court costs and attorneys' fees, arising or resulting from, or occasioned by or in connection with (i) the performance by the Contractor and any Contractor Related Parties of the Services and other duties and obligations under this Agreement, (ii) any act or omission to act by the Contractor, any Contractor Related Parties, anyone directly or indirectly employed by them, their agents or anyone for whose acts they may be liable, and/or (iii) any breach, default, violation or nonperformance by the Contractor of any term, covenant, condition, duty or obligation provided in this Agreement. This indemnification, defense and hold harmless obligation will survive the termination or expiration of this Agreement, whether by lapse of time or otherwise. This indemnification obligation will not be limited (i) by a limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor or any other party under workers' or workmen's compensation acts, disability benefit acts or other employee benefits acts, or (ii) pursuant to any common law or case law. 7.2 Indemnity for Intellectual Property Claims. In addition to the indemnification provided in Section 7.1, Contractor will indemnify, defend and hold harmless the Village, the Authority, IDOT (if IDOT is providing funding for all or any portion of the Contract Sum), the FTA (if the FTA is providing funding for all or any portion of the Contract Sum), any other governmental agency providing funding for all or any portion of the Contract Sum, and their officers, directors, employees, agents, affiliates and representatives, from and against any and all claims, demands, suits, liabilities, injuries, causes of action, losses, expenses, damages or penalties, including, 5 without limitation, court costs and attorneys' fees, arising or resulting from, or occasioned by or in connection with any and all claims which are based upon or make the contention that any of the Developments or other materials supplied to the Village or used by the Village in the manner recommended by the Contractor, in whole or in part, constitute infringement of any copyright, trademark, patent, trade secret or other proprietary rights of any third party. This indemnification, defense and hold harmless obligation will survive the termination or expiration of this Agreement, whether by lapse of time or otherwise. This indemnification obligation will not be limited (i) by a limitation on the amount or type of damages, compensation or benefits payable by or for Contractor or any other party pursuant to any common law or case law. 7.3 No Liability for Consequential Damages. In no event will the Village be liable to the Contractor, whether such liability arises in tort, in equity or in contract, for incidental, indirect or consequential damages, including, but not limited to, loss of profits or revenue, loss of use of equipment or facilities, cost of capital, underutilization of equipment, facilities or labor, or downtime costs, except as provided in Section 12.5. 7.4 No Liability of Public Officials. No official, employee or agent of the Village will be charged personally by the Contractor, or by any assignee or Contractor Related Parties, with any liability or expenses of defense or be personally liable to them under any term or provision of this Agreement, or because of the Village's execution or attempted execution, or because of any breach hereof. 7.5 No Liability of Funding Agencies. IDOT, the FTA and any other governmental agencies providing funding to pay all or a portion of the Contract Sum will not be subject to any obligations or liabilities by or to the Contractor or Contractor Related Parties in connection with the Services, notwithstanding any concurrence in the retention or solicitation of the Contractor or Contractor Related Parties. ARTICLE 8. RECORDS, DEVELOPMENTS AND INTELLECTUAL PROPERTY RIGHTS 8.1 Definition of Developments; Intellectual Property Rights. 1. All concepts, works, information, data, computer programs and other ideas and materials developed, invented, prepared or discovered by the Contractor or any of its employees, agents or Contractor Related Parties, either alone or in collaboration with others, which relate to the actual or anticipated activities, business or research of the Village , which result from or are suggested by the Services or any other work the Contractor or the Contractor Related Parties may do for the Village , or which result from use of the Village premises or property (collectively, the "Developments") and any trademark, trade secret, copyright, patent, common law right, title or slogan or any other proprietary right ("Proprietary Rights") in such Developments will be the sole property of the Village, the Authority and [DOT (to the extent IDOT is providing funding for all or any portion of the Contract Sum), the FTA (to the extent the FTA is providing funding for all or any portion of the Contract Sum) and any other governmental agency providing funding for all or any portion of the Contract Sum (to the extent of such funding). The Contractor hereby assigns (and agrees to cause all Contractor Related Parties to assign) to the Village, the Authority (and IDOT (to the extent IDOT is providing funding for all or any portion of the Contract Sum), the FTA (to the extent the FTA is providing funding for all or any portion of the Contract Sum) and any other governmental agency providing funding for all or any portion of the Contract Sum (to the extent of such funding)) the 6 Contractor's (or the Contractor Related Parties') entire right and interest in any such Development, and will execute (or cause the Contractor Related Parties to execute) any documents in connection therewith that the Village may reasonably request; provided that to the fullest extent permissible by applicable Law, any and all copyrightable aspects of the Developments will be considered "works made for hire." The Contractor agrees to enter into agreements with all of its Contractor Related Parties necessary to establish the Village's ownership in the Developments (and the ownership in the Developments of the Authority, IDOT (to the extent IDOT is providing funding for all or any portion of the Contract Sum), the FTA (to the extent the FTA is providing funding for all or any portion of the Contract Sum) and any other governmental agency providing funding for all or any portion of the Contract Sum (to the extent of such funding)), and the Contractor agrees to provide the Village with copies of such agreements if requested by the Village . The foregoing does not apply to any inventions that the Contractor made prior to the Contractor's retention by the Village, or to any inventions that the Contractor develops without using any of the Village equipment, supplies, facilities or Confidential Information and that do not relate to the Services or the Village business or research, or the Services the Contractor performs for the Village. The Contractor hereby grants to the Village, the Authority (and MOT (to the extent IDOT is providing funding for all or any portion of the Contract Sum), the FTA (to the extent the FTA is providing funding for all or any portion of the Contract Sum) and any other governmental agency providing funding for all or any portion of the Contract Sum (to the extent of such funding)) a perpetual, irrevocable, non-exclusive right and license, with the right to sublicense, to use all materials, software, technology, data or other goods or services, that are not Developments but that are required to use fully and completely the Developments. The Contractor will provide to the Village materials that are not Developments only to the extent the Contractor has the right to make the foregoing license. 2. This Agreement will not preclude the Contractor from using its general knowledge, skills and experience for its other clients, provided that the Contractor does not use in connection therewith any Developments or Confidential Information 3. At all times during the term of this Agreement, upon request from the Village and upon termination or expiration of this Agreement, the Contractor will immediately provide to the Village the then-current version of any Developments in the Contractor's possession, indexed and arranged to the satisfaction of the Village . ARTICLE 9. CONFIDENTIALITY 9.1 Confidential Information. "Confidential Information" shall mean all information, whether in written, verbal, graphic, electronic or any other form, which is disclosed to or observed by the Contractor in the course of its performance of Services hereunder. Confidential Information will include Developments, business plans, forecasts, projections, analyses, Village employee and vendor information, software (including all documentation and codes), hardware and system designs, architectures and protocols, specifications, manufacturing, logistic and sale processes. 9.2 Use of Confidential Information. The Contractor (i) will use Confidential Information only in connection with Contractor's performance of the Services, and (ii) will not 7 disclose Confidential Information except to the Contractor's employees and Contractor Related Parties to the extent such employees or Contractor Related Parties need to know such Confidential Information in connection with the performance of the Services. In addition to the requirements of the foregoing sentence, if the Contractor wishes to disclose Confidential Information to a Contractor Related Party, the Village must first consent to such disclosure and the Contractor Related Party must agree in writing to be bound by the terms and conditions of this Article 9, in a document satisfactory to the Village. The Contractor will be responsible and liable for any unauthorized disclosure, publication or dissemination by any party who obtained Confidential Information from the Contractor, including Contractor's employees and Contractor Related Parties. This Article 9 does not apply to any information that (a) the Contractor can demonstrate that it possessed prior to the date of this Agreement without obligation of confidentiality, (b) the Contractor develops independently without use of any Confidential Information, (c) the Contractor rightfully receives from a third party without any obligation of confidentiality to such third party, (d) is or becomes publicly available without breach of this Agreement, or (e) must be disclosed as required under applicable Law; provided, however, that the Contractor must give the Village reasonable notice prior to such disclosure and will reasonably cooperate with any efforts requested by the Village to limit the nature or scope of the disclosure. 9.3 Village Confidential Information. The Contractor understands and acknowledges that the Village may use software provided in connection with this Agreement in connection with Confidential Information of the Village. Any such use of software shall not alter the Contractor's obligations and the Village's rights with respect to Confidential Information described in Section 9.2 above. ARTICLE 10. EMPLOYMENT CONDITIONS 10.1 Equal Employment Opportunity Clause. In the event of the Contractor's non- compliance with the provisions of this Equal Employment Opportunity Clause, the Illinois Human Rights Act (775 ILCS 5/1 et seq.) (the "Human Rights Act") or the rules and regulations (the "Rules and Regulations") of the Illinois Department of Human Rights (for the purposes of this Article 10, the "Department"), this Agreement may, in addition to any remedies provided pursuant to this Agreement, be canceled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of this Agreement, the Contractor agrees as follows: (1) That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, marital status, national origin or ancestry, age, sexual orientation, physical or mental handicap unrelated to ability, or an unfavorable discharge from military service. (2) That, if it hires additional employees in order to perform this Agreement or any portion thereof, it will determine the availability (in accordance with the Department's Rules and Regulations) of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized. (3) That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination on the basis of race, color, religion, sex, marital status, national origin or ancestry, age, sexual orientation, physical or mental handicap unrelated to ability, or an unfavorable discharge from military service. 8 (4) That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding a notice advising such labor organization or representative of the Contractor's obligations under the Human Rights Act and the Department's Rules and Regulations. If any such labor organization or representative fails or refuses to cooperate with the Contractor in its efforts to comply with such Act and Rules and Regulations, the Contractor will promptly so notify the Department and the Village and will recruit employees from other sources when necessary to fulfill its obligations thereunder. (5) That it will submit reports as required by the Department's Rules and Regulations, furnish all relevant information as may from time to time be requested by the Department or the Village , and in all respects comply with the Human Rights Act and the Department's Rules and Regulations. (6) That it will permit access to all relevant books, records, accounts and work sites by personnel for the Village and the Department for purposes of investigation to ascertain compliance with the Human Rights Act and the Department's Rules and Regulations. (7) That it will include verbatim or by reference the provisions of this clause 10.1 in every subcontract it awards under which any portion of this Agreement's obligations are undertaken or assumed so that such provisions will be binding upon such subcontractor. In the same manner as with other provisions of this Agreement, the Contractor will be liable for compliance with applicable provisions of this clause 10.1 by such subcontractors, and it will promptly notify the Village and the Department in the event any subcontractor fails to or refuses to comply therewith. In addition, the Contractor will not utilize any subcontractor declared by the Illinois Human Rights Commission to be ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations. 10.2 Public Works Employment Discrimination Act. The Contractor certifies and agrees that it will comply with the Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.). In confirmation and furtherance of the foregoing, the Contractor agrees that no person shall be refused or denied employment in any capacity on the ground of unlawful discrimination, as that term is defined in the Human Rights Act, nor be subjected to unlawful discrimination in any manner, in connection with the contracting for or the performance of any work or service of any kind, by, for, on behalf of, or for the benefit of the Village , including without limitation, the Services to be provided pursuant to this Agreement. 10.3 Drug-Free Workplace. The Contractor certifies and agrees that it will provide a drug-free workplace as required by the Drug Free Workplace Act (30 ILCS 580/1 et seq.) and that it will comply with all provisions thereof. 10.4 Disadvantaged Business Enterprise Assurance. In accordance with 49 CFR Part 26.13(a), as amended, the Contractor assures the Village that it shall not discriminate on the basis of race, color, national origin or sex in the implementation of the Services and in the award and performance of any subcontract or other third party contract supported with Federal assistance derived from the U.S. Department of Transportation ("USDOT") or in the administration of its Disadvantaged Business Enterprise ("DBE") program, if required pursuant to 49 CFR Part 26, as amended, or the requirements of 49 CFR Part 26, as amended. The Contractor assures the Village that it shall take all necessary and reasonable steps set forth in 49 CFR Part 26, as amended, to ensure nondiscrimination in the award and administration of all subcontracts and third 9 party contracts supported with Federal assistance derived from USDOT. The Contractor's DBE program, if required by 49 CFR Part 26, as amended, is incorporated by reference and made a part of this Agreement for the purposes of any Federal assistance awarded by the FTA or USDOT. If required by 49 CFR Part 26, as amended, implementation of such a DBE program is a legal obligation of the Contractor, and failure to carry out its terms shall be treated as a violation of this Agreement. Upon notification to the Contractor of its failure to implement its approved DBE program, if required by 49 CFR Part 26, as amended, USDOT may impose sanctions as provided for under 49 CFR Part 26, as amended, and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001, as amended, and/or the Program Fraud Civil Remedies Act, 31 U.S.C. 3801 et seq., as amended. The Contractor further agrees to comply with all reasonable procedural, reporting and invoicing requirements that the Village may now or hereafter establish in order to comply with the DBE laws, rules and requirements that may apply to the Authority and/or to this Agreement. ARTICLE 11. APPROPRIATION OF FUNDS 11.1 Authority Appropriation. The parties hereto agree that, if the term of this Agreement extends beyond the current fiscal year of the Village (the current fiscal year being the year in which the first date of the term of this Agreement falls), this Agreement is subject to the appropriation of funds by the Village for each subsequent year. If the Village fails to make such an appropriation, the Village may terminate this Agreement and the Contractor will be entitled to receive, as its sole and exclusive remedy, compensation for Services properly performed to the date of termination to the extent the Village has funds available and appropriated to pay the Contractor such amount. 11.2 Appropriation by Other Funding Agencies. To the extent the Authority, IDOT, the FTA or another governmental agency is providing funding to pay all or a portion of the Contract Sum, this Agreement and the obligation of the Authority to pay the Contract Sum is contingent upon approval of this Agreement (if required by the relevant governmental agency) and appropriation of the relevant funding by the relevant governmental agency (which may in turn be contingent upon an appropriation of funds to such governmental agency by the Illinois General Assembly or the federal government). If any such governmental agency fails to approve this Agreement (if approval is required by the governmental agency), appropriate such funding or provide such funding, the Village may terminate this Agreement and the Contractor will be entitled to receive, as its sole and exclusive remedy, compensation for Services properly performed to the date of termination to the extent the Village has funds available and appropriated to pay the Contractor such amount. Upon the request of the Contractor, the Village will inform the Contractor as to whether any governmental agency other than the Village and the Authority is providing funding to pay all or a portion of the Contract Sum and the status of approval of this Agreement by any such agency. In the event of a conflict between this Agreement and any funding agreement between the Village and a governmental agency providing funding to pay all or a portion of the Contract Sum, the terms of such funding agreement will control. ARTICLE 12. EVENTS OF DEFAULT, REMEDIES, TERMINATION AND STOP WORK ORDER 12.1 Events of Default. The following will constitute events of default ("Events of Default") hereunder: 1. Any material misrepresentation, whether negligent or willful and whether in the inducement or in the performance of this Agreement, made by the Contractor to the Village, or any material breach of a representation, covenant or warranty of the Contractor made herein. 10 2. The Contractor's failure to perform any of its obligations under this Agreement, including, but not limited to, the following: a) failure to perform the Services or any portion thereof with sufficient personnel and equipment or with sufficient material to ensure the performance of the Services; b) failure to perform the Services in accordance with the standards of performance applicable thereto; c) insolvency, filing of bankruptcy or assignment for the benefit of creditors; d) failure to comply with a material term of this Agreement; or e) any other acts specifically and expressly stated in this Agreement as constituting an Event of Default. 3. Any change in ownership or control of the Contractor without the prior written approval of the Village, which consent will not be unreasonably withheld. 12.2 Declaration of Default. The Village will notify the Contractor of any circumstances that the Village believes to be an Event of Default and will allow the Contractor a reasonable amount of time to proceed to cure such Event of Default (which period of time will be no more than thirty (30) calendar days). If the Contractor has failed to proceed to cure the Event of Default within such cure period, the Village may declare the Contractor to be in default; provided, however, if such Event of Default cannot reasonably be cured within the cure period, the Village may, in its sole discretion, allow the Contractor additional time in which to cure such Event of Default so long as the Contractor diligently pursues such cure. Written notification of any decision of the Village to declare the Contractor in default will be provided to the Contractor, and such decision will be final and effective upon the Contractor's receipt of such notice. The Village has the sole discretion to declare the Contractor in default. 12.3 Remedies for Default. Upon giving notice of a declaration of default due to the occurrence of an Event of Default, the Village may invoke any or all of the following remedies: 1. the right to take over and complete the Services, either directly or through others; 2. the right to terminate this Agreement effective at a time specified by the Village ; 3. the right to seek specific performance, an injunction or any other appropriate remedy; 4. the right to recover money damages; 5. the right to withhold all or any part of the Contractor's compensation hereunder; and/or 11 6. the right to require the Contractor to discontinue any Services and deliver all materials accumulated in the performance of the Services, whether completed or in process, to the Village . 12.4 Remedies Nonexclusive. The remedies under the terms of this Agreement are not intended to be exclusive of any other remedies provided, but each and every such remedy will be cumulative and will be in addition to any other remedies, existing now or hereafter, at law, in equity or by statute. No delay or omission to exercise any right or power accruing upon any Event of Default will impair any such right or power, nor will it be construed as a waiver of any Event of Default or acquiescence therein, and every such right and power may be exercised from time to time and as often as may be deemed expedient. 12.5 Right of Village to Terminate. The Village may terminate this Agreement at any time hereafter, with or without cause, by giving seven (7) days' written notice to the Contractor at the address specified in Section 13.7. Termination will be effective upon the expiration of such seven (7) day period or on such other date as mutually agreed by the parties. In the event the Village terminates this Agreement other than for breach hereof by the Contractor or for the reasons set forth in Sections 11.1 or 11.2, the Village agrees to pay the Contractor, and the Contractor agrees to accept as its sole remedy, cancellation charges equal to the remaining unpaid costs accrued and obligated to date of cancellation, plus the remaining unpaid portion of the Contractor's profit based on the portion of Services then performed to the total Services that would have been performed. 12.6 Stop Work Order. The Village may at any time, by delivering written notice to the Contractor (a "Stop Work Order"), require the Contractor to stop all or any part of the performance of Services required by this Agreement for a period of up to ninety (90) days after the Contractor receives a Stop Work Order. Upon receipt of the Stop Work Order, the Contractor will comply with its terms and take all reasonable steps to minimize costs for Services covered by the Stop Work Order during the period of work stoppage. Within a period of ninety (90) days after the Contractor's receipt of a Stop Work Order, or within any extension of that period to which the Contractor and the Authority have agreed in writing, the Village will either cancel the Stop Work Order, or terminate this Agreement pursuant to the terms hereof. Provided this Agreement has not theretofore been terminated, the Contractor will resume performance of Services upon cancellation or expiration of any Stop Work Order. An equitable adjustment will be made in the Contract Sum if the Stop Work Order causes a demonstrable increase in the time required for performance of the Services and/or in the Contractor's costs in performing such Services, as the case may be. ARTICLE 13. GENERAL PROVISIONS 13.1 Contract Documents. Each of the following described documents (the "Contract Documents") (copies of which are attached hereto) is hereby incorporated herein and forms a part of this Agreement: Attachment No. 1A: Contractor's Response to Village Request for Proposals on the Comprehensive Plan Update Project Attachment No. 1 B: Village Request for Proposals on the Comprehensive Plan Update Project. 13.2 Conflicts among Contract Documents. In the event of a conflict between the terms of this Agreement and the terms of any of the other Contract Documents, the terms of this Agreement will govern. 12 13.3 Amendments. This Agreement, including all Attachments hereto and any addenda thereto, constitutes the entire Agreement between the Contractor and the Village. It supersedes all prior or contemporaneous communications, representations or agreements, whether oral or written, relating to the Services set forth in this Agreement. No modification, addition, deletion, etc., to this Agreement will be effective unless and until such changes are reduced to writing and executed by the authorized officers of each party. 13.4 Assignment. This Agreement will be binding upon, and inure to the benefit of, the respective successors, assigns, heirs and personal representatives of the Village and the Contractor. The Village must approve any successor to the Contractor's rights under this Agreement in writing. Any successor will be required to accede to all of the terms, conditions and requirements of this Agreement as a condition precedent to such succession. 13.5 Solicitation and Employment. The Contractor will not employ any person employed by the Village at any time during the term of this Agreement to perform any Services required by the terms of this Agreement. The Contractor will not solicit for employment any of the Village's employees during the term of this Agreement without the prior consent of the Village. 13.6 Governing Law. This Agreement will be interpreted under, and governed by, the laws of the State of Illinois. The Contractor agrees to exclusive jurisdiction of Illinois state and federal courts for the resolution of any dispute related to this Agreement. 13.7 Notices. All notices given under this Agreement will be in writing and will be deemed properly served if delivered in person to the individual to whom it is addressed or, 3 days after deposit in the United States mail, if sent postage prepaid by United States registered or certified mail, return receipt requested, as follows: If to the Village: William R. Balling, Village Manager Village of Buffalo Grove 50 Raupp Blvd. Buffalo Grove, Illinois 60089 847-459-2518 - phone 847-459-7906 -fax If to the Contractor: phone: fax: The foregoing addresses may be changed from time to time by notice to the other party in the manner provided for herein. 13.8 Interpretations. The headings of this Agreement are for convenience of reference only and in no way define, limit or describe the scope or intent of this Agreement. Words importing the singular number will include the plural number and vice versa, unless the context otherwise indicates. All references to any exhibit or document will be deemed to include all supplements and/or amendments to any such exhibits or documents entered into in accordance with the terms and conditions hereof and thereof. All references to any person or entity will be deemed to include 13 any person or entity succeeding to the rights, duties and obligations of such persons or entities in accordance with the terms and conditions of this Agreement. 13.9 Joint and Several Liability. In the event that the Contractor, or its successors or assigns, if any, is comprised of more than one individual or other legal entity (or combination thereof), then and in that event, each and every obligation or undertaking herein stated to be fulfilled or performed by the Contractor will be the joint and several obligation and undertaking of each such individual or other legal entity. 13.10 Severability. The invalidity of any one or more phrases, sentences, clauses or sections contained in this Agreement will not affect the remaining portions of this Agreement or any part thereof. 13.11 No Waiver. No course of dealing or failure of the Village and/or the Contractor to enforce strictly any term, right or condition of this Agreement shall be construed as a waiver of such term, right or condition or other term, right or condition of this Agreement. No express waiver of any term, right or condition of this Agreement shall operate as a waiver of any other term, right or condition. 14 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the dates recited below. (Name of Contractorl Village of Buffalo Grove By By (Print Name) William R. Balling Title Title: Village Manager Business Entity Date: (Corporation, Partnership, etc.) Date: Attest Attest By By Title Title 15 Attachment No. 1A to Agreement For Professional and Consulting Services on the Village of Buffalo Grove Comprehensive Plan Update Project (Insert Contractor's Response to RFP) 16 Attachment No. 1 B to Agreement For Professional and Consulting Services on the Village of Buffalo Grove Comprehensive Plan Update Project (Insert Village's RFP) 17 Consultant Insurance Requirements Exhibit B PROJECT NAME The Consultant shall take out and maintain during the life of this contract,the following insurance as specified by the insertion of policy limits and such other insurance as the Village of Buffalo Grove may from time to time require. 1 WORKERS' COMPENSATION $ Coverage A-Statutory Limits of Liability Coverage B-$ 2 COMPREHENSIVE GENERAL LIABILITY(BROAD FORM): $ Bodily Injury Liability&Property Damage Liability(Combined) Each Occurrence To include the following coverages: [ ] Premises-Operations [ ] Broad Form Property Damage [ ] Explosion and Collapse Hazard [ ] Independent Contractors $ [ ] Underground Hazard [ ] Personal Injury Aggregate [ ] Products/completed operations Hazard [ ] Standard Cross Liability Endorsement ( ] Blanket Contractual Insurance 3 AUTOMOBILE LIABILITY: $ Bodily Injury Liability&Property Damage Liability(Combined) Combined Single Limit Property Damage(Leases,and etc.) 4 OWNER'S PROTECTIVE LIABILITY: $ Bodily Injury Liability&Property Damage Liability(Combined) Each Occurrence $ Aggregate 5 PROFESSIONAL LIABILITY: $ Each Occurrence $ Aggregate 6 RAILROAD PROTECTIVE LIABILITY: $ Each Occurrence $ Aggregate 7 OTHERINSURANCE $ Each Occurrence $ Aggregate Additional Insured shall be as follows: The Village of Buffalo Grove and the Northeastern Illinois Regional Transportation Authority(RTA). The Consultant shall not commence work herein until he has obtained the required insurance and has received approval of such calendar days after award of contract. All policies are in effect at this time and will not be cancelled,modified,limited or allowed to expire without renewal until 30 days written notice has been given to the Village of Buffalo Grove.Such notice shall be sent by certified mail to the Office of the Village Manager,Village of Buffalo Grove. The consultant's policy will insure all liabilities assumed by the contractor under the provisions of the Hold Harmless and Indemity Clause contained in the contract Exhibit C: Buffalo Grove Metra Station -- 1 A N Planning Area,Approx. 181.3 Acres 400 0 8W 0 Adjacent Municipality R Unicorporated Lake County 200 400 T H Prepared by the Village of Buffalo Grove—Division of Planning Services,7/25105. Acreage calculations are approximate and should be verified. -o a m 7HOMPSON BLVD n.� g � O Lij C oU o Y Aso B alo CIO Gr e :J -J ASBURY DR ABB0TT o��o Buffalo Grove 4� ......... ....... .................................................... `r0,� CORPORATE GROVE DR. ........................... ....... ............................................... :.c ...... . .............. •::::. :iti6'iiii:•:• ............... ..... ................ OCOe D� ................ .... ................ P,p ............................':::.:e:::.c:::::::::::.c:::::::::::.�:::.•: O co G B U S CH yy..,,..�� •ir.�:::a::f•: _ '•'•�'•i:•k+.'Ei��•�} :iiii:ii}i.:•.•.•:.•.:r.::::,:;�'•:;:;•�:....;.;.}::}:r::..�,..�:.''.�:.:.;•'•';;.•�:}i.'{:?:;:;:ii:•:•.a:::.��. .......................:. :::. ............ ..:::................... ........ ..................................... .... ..................... ...... ................................ 1....... ........................................ ... ........... ...... .':�.. ...... 7. . ....... ............ ...1'.. ............................................. ................................... ................ .......... ........................................ .. ...................................................... ...................... .......... ......... .................. .................................. �......._ .............. .....•......•. ?:.'•?iiii.::............c{:•.ii:{•.'•ia•:•:{{{{{•ii•:•i:•i:•i:•i:•i ........ ................. .............. ...:.................::. •::::::::.�:::::: •::::::::.:::?tic:{6:{c:$:$:•i: •i:ti' ........... ..................... . .........................................................i}:''}ii:...................: s :......:::::i:.....i:•i:••::iiii ii ciii iF: ':.:i:•i:•i:•i:$:4:•i5iii•:$:$:•i'r ... ...................k:::::::•z::::,........ •r::::•area v..::::: ::::. :::::::•:1titi•:c:::.•::.• ........................ ...... ............. ............7. ............................... .�::::::::.c::::::.�.�:::.•:::c:.. •v:::.c:::: ....................... .::::::::}:{•:••'•i:•:iii:•i:•:..K.•::•:•::ii(rii•iS. ......'..::ii:•i?{i::{:•ii:•i:•i:{$:{:rc."{tir:•ie::.'':. p�ix, �r ?::;ii.e"::"ii:;}ii:;}ilia:>:;>:i?;r:4:.v::: ......:.7iiii:?...Y'i{4:::"i:i:iiE} f1�tl.iii PKwY. ...f................f:..... ::::.:::: .... ......................,.................. ................... .................. r:.:::::................... o :.::::::::::::::::.........::::::............ Z .�'•: :r'.::::.... ...................... ....................... ....... ... ............................................................... ::.•:.•:: :::.c:::::::.iv::.:�:::. 0 . ................................ REF ................. ...................................... ..... ............................ ......................................... a 7. NEW70WN DR. j p c'z ve ........ .......:. ...... ..:: ti Unincorporated U neor ora ted, ..: .. ::..��. Lake County Lake oun POPE BLVD. o 0 0 Exhibit C: Prairie View Metra Station -- 2 N Planning Area, Approx. 111.8 Acres 400 0 8W 0 Adjacent Municipality R Unicorporated Lake County 200 40 T H Prepared by the Village of Buffalo Grove—Division of Planning Services,7/25/05. Acreage calculations are approximate and should be verified. Vernon Hills PORT CLINTON Buffalo ...............:.. ..... Grove ::.:::::::.. ...:........ f ...... ........... ............ Y ...... ....... �ysAF _s Plc Lincolnshire�y F PARK AVE. .. UE LN {: U ni icorporaied La ke Cou - f _ ......... .... .....x..: .i..n.. ......:. 3 rnn...., .. O HALF DAY RD :: ' HALF DAY RD 0 0 0 0 o� WILLOW o p 0 . 0 D g m D m Buffalo o :.......... Grove .. 0 0 x HE UT TERR a Buffalo Grove LANE RAN YWYN a a Unincorporated _ Lincolnshire Lake County Cost and Price Analysis - Professional Services Contracts Exhibit D Form 4400 Name and Address Title of Project (Offeror) (Project) Detail Description Estimated Total Estimate Hours Rate/Hour Cost(dollars) 1. Direct Labor(specify) Category 1 $ $ Category 2 $ $ Category 3 $ $ Category 4 $ $ etc. Total Direct Labor $ 2. Burden Burden Rate X Base Burden ($) $ $ Total Burden $ 3. Direct Material Category 1 $ Category 2 $ Category 3 $ etc. Total Material $ 4. Special Testing Total Special Testing $ 5. Special Equipment(Exhibit B) $ 6. Travel (direct charge) a. Transportation $ b. Per Diem or Subsistence $ Total Travel $ 7. Consultants (identify-purpose-rate) Total Consultants $ 8. Subcontracts (Exhibit A) $ 9. Other Direct Costs (Exhibit B) $ 10. Total Direct Cost and Burden $ 11. General and Administrative Expense % $ $ 12. Total Estimated Cost $ 13. Fixed Fee or Profit % $ $ 14. Total Estimated Cost and Fixed Fee $ Exhibit C 1 of 2 Cost and Price Analysis - Professional Services Contracts Exhibit D Form 4400 15. Overhead Rate and General Administration Rate Information A. Government Audit Performed Date of Audit Accounting Period Covered (Audit) (Date) (Year) B. Name and Address of Government Agency making Audit C. Do your Contracts Provide Negotiated Overhead Rates? ❑ No ❑ Yes (Company)for(Agency) (Location) Both negotiated and actual are based on previous audit. D. (if no Government Rates have been established furnish the following information) Department or Cost Center Rate Base Total Indirect Expense Pool Base for Total 16. Exhibit A-Subcontract Information Name and Address of Subcontractor(s) Subcontracted Work Subcontract Type Amount (Subcontractor) $ 17. Exhibit B-Other Direct Costs(Specify, if more space needed, use blank sheets, identifying item number) Certificate The labor rates and overhead costs are current and other estimated costs have been determined by generally accepted accounting'principles. Bidder represents(a)that he [:]has ❑has not employed or retained any company or person (other than a full-time bona fide employee working solely for the bidder)to solicit or secure his contract, and (b)that he ❑ has ❑has not paid or agreed'to pay any company or person (other than a full-time bona fide employee working solely for the bidder)any fee, commission, percentage, or brokerage fee, contingent upon resulting from the award of this contract, and agrees to furnish information relating to (a)and (b)above, as requested by the Contracting Officer. Number of Contractor Employees State Incorporated In ❑ 500 and under ❑ Over 500 ❑ Over 750 ❑ Over 1,000 Date Signature and Title of Authorized Representative of Contractor Exhibit C 2 of 2 w s a3 d w — _ w �� w � � N L w �. o o U v,w- v, v, v,w, v, v, v, FO- V v, v,!v, v, v, v} v, v, v, u O ,^ U O cc j � I W I I ! W I + �' + c CU c (J x + x + + wm 0a 0a ii v). v, v, iL 693 va 60- v, LO LO E � W � W 64 v, v, 61) L N c c IA � .a tcy'� v3jv, v}I '69- L N M N M W N U w H V I W �6c� 6�69- < < 0 N N x LL N m H m J co 64I6% 69 EA v,jv, v, y m c CD r- a _ ^ x N Q N Q W ~ 16% v} v} ~ 69 64 69 li II Q I I j `m ! ! E c N � L d U. — 'a m O O o 0 O L G. p __ J � U O O = � 0U = V, i L � w ram+ U O O O O O d O O O O O o to a 0 a F- f- 0 w I , Z x ' � W = O = O N V N 'v W oci ov 64 EA e7 6-3 69 64 EA169 ffl 6' 3 EA 61) EA 69 EA EA ER 643 O v O I 2 I Bcc r r LL 0 2 I I p 2 2 + + I pL+L O li 64 69 69I 69 EAI64 69 N R Q. (7) CD �C Y I N ~ 69 64 64 ~ 69 EA 6% iw 12 7 7 i I 00 V 00 r E Q N ~ 69 69!69'., N ~ 69 EA 64 Ef) U W W ~ 613 64 69 ~ (f) 69 f ck 69 co ea Y Y ' N /U) <0 F— 64 64 69 ~ 69 69 69 69 E N L E ! LL L_ LL . N � � as ocn v $ �, OU U _ U N° %- o Z -ap O N U =!C VN� U O m0O O12 c6N d10 , O O O O O - F- 0 F- N a F- 0 F- F- F- Exhibit F VILLAGE OF BUFFALO GROVE PUBLIC CONTRACTS The Village of Buffalo Grove is required to obtain certain information in the administration and awarding of public contracts. The following Public Contract Statements, shall be executed and notarized. PUBLIC CONTRACT STATEMENTS CERTIFICATION OF CONTRACTOR/BIDDER In order to comply with 720 Illinois Compiled Statutes 5/33E-1 et seq. the Village of Buffalo Grove requires the following certification be acknowledged: The below-signed bidder/contractor hereby certifies that it is not barred from bidding or supplying any goods, services or construction let by the Village of Buffalo Grove with or without bid, due to any violation of either Section 5/33 E-3 or 5/33 E-4 of Article 33E, Public Contracts, of the Chapter 720 of the Illinois Compiled Statutes, as amended. This act relates to interference with public contracting, bid rigging and rotating, kickbacks, and bidding. CERTIFICATION RELATIVE TO 65 ILCS 5/11-42.1.1 In order to comply with 65 Illinois Complied Statutes 5/11-42.1.1 the Village of Buffalo Grove requires the following certification: The undersigned does hereby swear and affirm that: (1) it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue or (2) in contesting in accordance with the procedures established by the appropriate revenue Act, its liability for the tax or the amount of the tax. The undersigned further understands that making a false statement herein: (1) is a Class Misdemeanor and (2) voids the contract and allows the Village to recover all amounts payable to it under the contract. CONFLICT OF INTEREST The Village of Buffalo Grove Municipal Code requires the following verification relative to conflict of interest and compliance with general ethics requirements of the Village: The undersigned supplier hereby represents and warrants to the Village of Buffalo Grove as a term and condition of acceptance of this (bid or purchase order) that none of the following Village officials is either an officer or director of supplier or owns five percent (5%) or more of supplier. The Village President, the members of the Village Board of Trustees, the Village Clerk, the Village Treasurer, the members of the Zoning Board of Appeals and the Plan Commission, the Village Manager and his Assistant or Assistants, the heads of the various departments within the Village. If the foregoing representation and warranty is inaccurate, state the name of the Village official who either is an officer or director of your business entity or owns five percent (5%) or more thereof. Print Name of Contractor/Bidder/Supplier Signature Title Subscribed and Sworn to before me this day of 2005. Notary Public CDm o o �3 / 0 cu / 7 L �- § E0 0_0 c % cu �Rcn 2 0 >%0c o 0 -0 2 ƒ % '� @ » 0 -0 k § cu 2 a ( (D �£ £ E c 0 2 k © % : / 0 c c \ � 2 -0 � � -0 E « E \ § 0 @ o § An CU E 2 / m 2 2 k k k m _ _ 0 0 .9 0 � U _0 4) 0 k g o / cu ƒ � o 2 m @ D .� 2 E e ■ a. -0 2 � / E0 cn � 2 a- k0 aM0C E (D 0 ? m 0 0 0 ƒ 770m \ ® f4 � J CL M Cj) 0 J f ) 07 ® E > L : Z / § 2 — » 2 � 0 •- 0 m \ � R 2 7 0 g a q t @ 2a) £ L k m 2 4 f m @ ° O E @ > 07 LL < D C @ w § `- 2 g cn m E ° / § a) a- CU £ O / k \ O)o @ w E .2 7 2 ,� § ƒ m @ m E M 0 Q 3 2 § ƒ � E Co- - - 0 £ a) � '§ w w 3 E 0 -0 q n 2 c 2 E @ « £ 0 C 2 L 0 ® c w 0 L O k � 2 m o ■ o / co O � k cc k � { LU m g < CLgo b ( ¥ O cu0 0 « m o U 6 o 0 0 .§ z Exhibit H CERTIFICATION REGARDING LOBBYING This Certification is required to be completed and returned with the solicitation if the offer EXCEEDS $100,000. Failure to return this Certification with the solicitation may result in a determination that the offer is non-responsive or unacceptable. The undersigned certifies, to the best of his or her knowledge or belief, that: 1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of this Agreement, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, relative to this Agreement and the extension, continuation, renewal, amendment, or modification of this Agreement, grant, loan or cooperative agreement related to this Agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in all subcontracts, loans, and cooperative agreements related to this Agreement, and that all sub-recipients shall certify and disclose accordingly. This certification is material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite to making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Executed this day of , 2005. By (Signature of authorized official) Print/Type Name Title of authorized official Exhibit I CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS The Vendor certifies to the best of its knowledge and belief, that it and its principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency. 2. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction, or convicted of or had a civil judgment against them for a violation of Federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (2) of this certification: and 4. Have not within a three-year period preceding this application/proposal/contract had one or more public transactions (Federal, State or local) terminated for cause or default. If the Vendor is unable to certify to any of the statements in this certification, the participant shall attach an explanation to this certification. The Vendor further agrees and warrants to the Village that the Vendor will not enter into any third party contract or subcontract for work on the Project in excess of $100,000 unless and until such subcontractor provides a written certification to Vendor in the form set forth above, and also agrees to require such certification in all sub-subcontracts and agreements. THE VENDOR, , CERTIFIES OR AFFIRMS THE TRUTHFULNESS AND ACCURACY OF THE CONTENTS OR THE STATEMENTS SUBMITTED ON OR WITH THIS CERTIFICATION AND UNDERSTAND THAT THE PROVISIONS OF 31 U.S.C. SECTIONS 3801 ET. SEQ. ARE APPLICABLE THERETO: Signature of Vendor's Authorized Official Date Typed Name and Title of Vendor's Authorized Official Exhibit J STATEMENT OF PROPOSAL FOR PROFESSIONAL SERVICES FOR THE VILLAGE OF BUFFALO GROVE TO: Ms. Ghida S. Neukirch, Asst. Village Manager Village of Buffalo Grove 50 Raupp Blvd, Buffalo Grove, Illinois 60089 Phone: 847-459-2518 Fax: 847-459-7906 Email: neukirch vb .or FROM: Vendor: Address: City, State, Zip Code: Contact Person: Phone Number: In compliance with the Request for Proposals, the undersigned hereby furnishes the information requested and certifies that all information and statements contained herein are true and correct. It is understood and agreed that the Village and/or consultants retained by the Village may conduct such investigations as are necessary and appropriate to verify the undersigned's qualifications and proposal. The undersigned hereby authorizes references and any other parties listed herein to furnish the Village any information the Village may request, including, but not limited to, performance of previous work. The undersigned hereby releases any and all such parties from any legal responsibility whatsoever of having furnished such information to the Village. Business Name: Signature: Print Name: Title: Date: Board Agenda Item Submittal xIv D Requested By: Timothy E Sashko Entered By: Ghida Neukirch Agenda Item Title: Approval to purchase a Rescue Squad for the Fire Department from Marion Body Works, Inc. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 07/27/2005 08/01/2005 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $206,789 Additional Notes regarding Expenditures: There is$207,476 in the department's capital reserve for this purchase. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Attached please find a report and recommendation from Chief Sashko and Deputy Chief Ciecko; following is a brief overview relating to the request. VEHICLE PURCHASE. The Fire Department currently uses a 1987 Chevy Step Van. The vehicle, Squad 246, is used for all emergency responses where specialized equipment and services may be needed, including but not limited to hazardous materials, structural collapse, confined space, and high angle incidents. In 2002, the vehicle was planned for replacement, although due to budget challenges, the vehicle purchase was deferred each year thereafter. The department has experienced an increasingly number of problems with the vehicle and associated increased costs for regular maintenance. For example,the vehicle stopped running at a recent emergency scene and had to be towed back to the public works garage. The Fire Department has researched the costs of both new and used vehicles that have the capability of carrying the required specialized equipment. Included in the packet are comparable vehicles for sale: a 2005 Rescue/Spartan for $275,000; 2004 Marion/Sterling for $235,000; 1993 RS 7476 for $196,000. After several months of research, the Department has identified a demo squad that is available from Marion Body Works in Marion, Wisconsin. The vehicle is a 2005 International 440 Chassis Marion Stock Fusion Rescue Squad. The proposed vehicle was utilized as a demonstrator vehicle for the Marion sales representatives. The Department has negotiated a$7,000 discount due to the fact that the vehicle is a demo, and the Department would receive an additional $2,000 signing discount. The total cost of the vehicle which would include the light tower and quartz lights would be $206,789. BID WAIVER. Due to the speciality and uniqueness of the type of vehicle being sought, a bid waiver is requested. The Squad 246 was a converted Snap-On Tool truck. It was redesigned to handle the Fire Department specialized equipment, although it still does not have the proper storage for all specialized emergency equipment desired on the vehicle. Most specifically, the department attends to a number of emergencies in the evening and the vehicle lacks emergency scene lighting. The Department has done a significant amount of research on this subject, and they have identified a 2005 vehicle, and negotiated a fair and responsible purchase price based on the fact that the vehicle is a demo. It is recommended that the Village purchase the 2005 International 440 Chassis Marion Stock Fusion Rescue Squad for a total cost not to exceed $206,789. Funding for this vehicle would be from the Department's capital reserve. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files squad.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: VILLAGE OF BUFFALO GROVE Fire Department 1051 Highland Grove Drive Buffalo Grove,IL 60089-7026 Phone 847-537-0995 Fax 847-537-7370 Timothy E.Sashko Fire Chief MEMORANDUM TES1047 TO: WILL.IAM R. BALLING Village Manager FROM: Chief T.E. Sashko DATE: July 22, 2005 SUBJECT: ATTACHED DOCUMENT Bill, attached is a memorandum from Deputy Chief Ciecko concerning the purchase of a new Squad/Rescue vehicle, replacing our current unit Squad 246. As a general overview, Squad 246 was purchased used in 1992 used and is a 1987 Chevy Step Van, previously used as a Snap-On Tool truck. We retrofitted it to our needs covering our special teams operations, air-cascade system for our self contained breathing apparatus on fire scenes and other specialty needs. Over the past few years this vehicle, one of our only gas fueled vehicles in our fleet has become very unreliable, as you and I have discussed. It was scheduled for replacement actually in 2002, but due to budget constraints and good overall management of the fleet by the Central Garage and our staff, we were able to defer that for the last three years. Deputy Chief Ciecko has been "shopping" the market for used vehicles for some time and is now proposing the purchase of a new vehicle from Marion Body Works in Marion Wisconsin. The proposed vehicle was slated to be a demonstrator vehicle for their sales representatives. By engaging in conversation with them we were able to negotiate the ability to purchase this vehicle direct and were provided the ability to make some changes to our overall benefit as it relates to costs, since the vehicle was not built yet. Deputy Chief Ciecko has negotiated a price that is much better than we anticipated in the purchase of a vehicle, especially a new one. He has done this in the past and clearly has a track record of being able to purchase quality vehicles at low prices for our fleet. His most recent success was the purchase of our new ambulance we received earlier this year that was almost$10,000 under the Northwest Municipal Conference Bid vehicle from the same manufacturer. \�OG\-oSS 2 C0444f(�i;; OJ��P� c9o`F ` �•CiD:s 2 CLASS �9F Ode I have included a page to Deputy Chief Ciecko's proposal that shows advertisement for some recent vehicle deliveries, as well as some of the used vehicles that have been on the market. As it relates to used vehicles, I think we would be best served for the future to avoid that market in this case. We haven't found anything that fits our needs and based on the prices, new is a much better value. With respect to the new vehicles, it is very evident to me that we will clearly beat any potential pricing we would see if we enter into a bidding process. In addition, we also will save the numerous man-hours in preparing a bid specification, putting it out to bid, reviewing them and the other components of a bidding format. By buying what is`on the loth in this case, we save valuable staff resources and still have been afforded the ability to modify the unit based on its original purpose as a demonstrator vehicle. Bob Whalen has reviewed this vehicle and fully supports its replacement with Deputy Chief Ciecko's proposal and we are purchasing the vehicle for a sum less than our current funding in the reserve for capital replacement account for that line item. I am requesting that we wave the bidding process and purchase the 2005 Marion Body Works Rescue Squad on an International Chassis as a sole source purchase for the amount, not to exceed $206,789.00 as proposed. If you have any questions, please feel free to contact me. cc: William Brimm, Assistant Village Manager Ghida Neukirch, Assistant Village Manager / NaLMIMIIA T ---------- i�c Departinent en S pauh MEMORANDUM PJC478 M Chief Timothy Sashko FROM: Deputy Chief Peter Ciecko DATE July 1, 2005 RE: Waiver of Bid for Demo Squad As you are aware, Squad 246 is in need of replacement. Our current vehicle is a 1987 Chevy Step Van which was purchased used from Lynch Display Vehicles of Burlington, Wisconsin in October of 1992. The purchase price was $19,500.00. The vehicle is a converted Snap-On Tool truck. The unit has a gasoline powered engine. Once we took delivery of this unit, we purchased an air cascade system for $11,500.00. The cascade system is used to fill self contained breathing apparatus (SCBA). An additional $4000.00 was spent to paint the vehicle, add emergency lights, add a rear step bumper and add additional equipment. The current step van replaced a small trailer that carried equipment for specialized operations such as hazardous material, structural collapse, confined space and high angle incidents. The current vehicle was scheduled to be replaced in 2002. It was deferred because of budget constraints. In the last few years we have experienced numerous breakdowns dealing mostly with the gasoline engine- In just the past few weeks, we had to have the vehicle towed to Public Works from a HazMat incident on Johnson Drive because it stopped running and would not start. The vehicle also stopped running at the recent incident on Saxon Place. After approximately a half hour, the on call village mechanic, with the assistance of fire department personnel, got the vehicle started and moved off Dundee Road. There have been calls in the past that the vehicle would not even make it out of the station because it would not start. The current vehicle does not have proper storage space for all our specialized emergency equipment. It lacks emergency scene lighting. The small generator is unreliable. The propane heating system leaks and it lacks a proper rehab area for our personnell,,SS 2 COM 40 0 CLASS Since the events of 9/11, many fire departments across the country have been purchasing both new and used rescue vehicles that can meet the needs of carrying personnel and equipment to hazardous materials, structural collapse, confined space, technical rescue and dive rescue incidents. The cost of these vehicles depends on how elaborate you want to make them. Many used vehicles that we were looking at were priced too high. We have been looking at both new and used vehicles. Recently, we have found a demo vehicle, which is new, that is for sale by the Marion Body Works of Marion, Wisconsin. This vehicle meets our needs. We calculated that the cost of a new vehicle along with the equipment that was needed would be approximately $225,000.00 to $230,000.00. The demo vehicle being offered by Marion has an International Truck chassis that is powered by a diesel engine. The vehicle has approximately 600 road miles on the chassis. It has a large PTO generator that will run various emergency scene lighting, as well as additional electrical equipment. The vehicle will have ample storage space for our various specialized equipment which is used for hazardous material, structural collapse, confined space, high angle and dive rescue incidents. The vehicle would respond to all structure fires within the village limits. It would also be available to assist our police at vehicle accident investigations, as well as crime scenes. There is a rehab/command center behind the cab. This area would be used to rehab our personnel during extreme heat or cold. It would allow our divers to change in and out of their diving gear in an enclosed area. The area would also be used to store valuable hazardous material manuals. The demo unit will have the capability to carry our current cascade system, saving us $12,500.00. The life expectancy of this vehicle, if purchased, would be a minimum of twenty years. The cost of the demo vehicle with all the options that Marion is putting on the unit is $225,000.00. Attached you will find three options. Option A shows all the deletions and additions, a prepayment savings and a demo discount and no light tower package. The cost of Option A would be $197,814.00. Option B shows the addition of the light tower minus the two front quartz lights. The cost would be $205,289.00, Option C shows the addition of the light tower and keeping the two front quartz lights. The cost would be $206,789.00. Also attached is a drawing of the demo vehicle. Current funding in the capital reserve account for the replacement of Unit 246 stands at $207,475.00. After reviewing the three options, I recommend that the village waiver the bid process and purchase the demo rescue vehicle not to exceed $206,789.00 from Marion Body Works. The reason I have picked Option C is because of all the recent incidents that have occurred at night and lighting was a necessity for safety purposes and further investigation of each of the incidents. We can always use the additional lighting. If a decision is that some of the lighting is not needed, then you can reduce the cost from the Option C price of$206,789.00. If the new vehicle is purchased, a recommendation has been made to declare the old vehicle surplus and donate it to Metropolitan Emergency Support Services (MESS) as a canteen unit. This non-for-profit organization assists police, fire and other emergency services personnel with mobile feeding and rehabilitation at prolonged incidents. They are a great asset to have available when needed. We have used their services many times over the past years. If you have any questions, feel free to ask. JUL-22-05 11 :59 AMI TONYCARLINI 6308970570 P. 01 MARIO Emergency Vehicle Proposal To:Village of Buffalo Grove Fire Department Date 07/22/05 Attn: D/C Ciecko 1051 Highland Grove Drive Buffalo Grove,IL 60089-7026 It is a pleasure to propose the following apparatus and equipment to you,with the intent to have an order placed by you for final acceptance by Marion Body Works,Inc.at its office in Marion,WI. DESCRIPTION OF APPARATUS AND EQUIPMENT PEKE 1.2005 International 4400 Chassis MARION Stock Fusion Rescue Squad $207,427.00 JOB#22811 Contract Signing Discount $(2000.00) Demo Discount $(7000.00) Per attached spec and changes made on 06/25/05 OPTION"A"PRICING WITHOUT LIGHT TOWER Total Price, F.O.E. Marion,WI Excluding All Federal,State and Local Taxes $ 197,814.00 OPTION"B"PRICING WI7HLIGHT TOWER Total Price,F,O.B.Marion,W1 Excluding All Federal,State and Local Taxes$205,289.00 OPTION"C" PRICING WITH LIGHT TOWER AND QUARTZ LIGHTS Total Price, F.O.B. Marion,WI Excluding All Federal,State and Local Taxes $206,789.00 COMPLETION This apparatus will be available for inspection and estimated delivery date of December Im 2005 at Marion,WI This estimate assumes timely approval by you of the Marion detailed submittal,and no events beyond the reasonable control of Marion, LAY_ MEN TT ERM$ This pricing is based on payment of$50,000.00 within 15 days of signing of contract.The balance will be paid in full upon completion and acceptance by the Village of Buffalo Grove at Marion,W1, LENGTH1~ HI P OSAL This proposal is good for 30 calendar days from its date. Authorizd`d Marion epresentative By: Tony Carlini III Address: 1347 Eastwood Drive Aurora, II,60506 Phone: 630-844-9336 Fax: 630-897-0570 Marion Body Works, Inc. 211 W. Ramsdell P.0.Box 500 Marion,Wisconsin 54950-0500 7151754-5261 FAX 715/754-6775 www.marionbody.com Q, s Z O p m E oc _o m .�, 8 ► ` ;,aft, 8t V o � �IEAMP 8 - --- ---- g Q® m b $0_ _ Hn< o a� oAA —� �❑ � Q O $ Q $ gP 0 O ®® AA A 'x- i" j L — PAW � I It rc 01 g m of M1 o f O O O �a o � � �g 8 -- -------------------- S o a o Q a. g � !o ry m � f Al '�► � It �� , crow �7 y M �a rH 200S Hescuet/SpItrtim, Ilamhnrg (,V I ) iire 14)Mrt 2004 Marion/Sterlin'g, Washington Fire Compan}r C0111 men(. escue h� 'Assticiation,"Ashland, Pa., got a new hp cii ine and 1111:on Otu)I*\S ir<uas1111"sit>n Fcantres Combination'fe cue squad Joe Palombi, Continental Fire & include a Crtia)as '1�43U cuntpm.��cd foram s%sictn W11cli't' Safety, Trenton,.N J. sold this unit for$235,000.This.Acterm li,�ltti,t ;'�trt n and tipper storahe cornpartmcnt,; v�tth ,Mir chassis is powered with a Cateri)illar 300 hp engine and Alli- ��;n a�ccss loc Arita AAuICin tnn F.ntrr cnri �cfucle`, S011 3000EV!s transmission. Features are a 25,000-watt Faun, l'a , so!d tltrs unit fur $2 �,UO(i Onal� pto generator, and 6,000-))s1 casc',tde s)'stem 2005 Custom FireJSterling, )im Kirvida, Cnst(im Fire, Osceol;t,AXis., sold Superior (Wis.) Fire Department a heave responw vehicle for $2 t5,000, It fras a Caterlaillar C7 300 hp engu)e and Allison 3000US transmission Some features nclude an cnclo5ed partitioned cargo area, transVerse Con partment, 20,000-vkatt generator, Millen warning lights and aluminum bode it has a 213-inch whecibase v loin bd . c Kti-7 76 rl K uc t) )" P]. $99,000 _ ifu I:I l7C it1999 Rescue Automatic Transmission Diesel Engine '1'y r�;1� .'UPI'. �. �.1, , i, it 196,01H) Board Agenda Item Submittal xIv E Requested By: William R Balling Entered By: Ghida Neukirch Agenda Item Title: Consideration of the resolution of litigation, People ex.relWheeling Park Districtv.Village of Buffalo Grove, Case No. 4 MR 0972(consolidated with o4 CH 1484). Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 07/15/2005 08/01/2005 0 Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Consideration of the resolution of litigation, People ex.relWheeling Park Districtv.Village of Buffalo Grove, Case No. 04 MR 0972 (consolidated with o4 CH 1484) Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal xv A Requested By: Leisa M Niemotka Entered By: Leisa M Niemotka Agenda Item Title: Executive Session Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 07/28/2005 08/01/2005 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Executive Session. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: