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2006-04-03 - Village Board Regular Meeting - Agenda Packet VILLAGE OF VILLAGE OF 2uffalo BUFFALO GROVE Grouc Fifty Raupp Blvd. Buffalo Grove,IL 60089-2100 Meeting of the Village of Buffalo Grove Board of Trustees Phone 847-459-2518 Regular Meeting 847.459-7906 g April 3, 2006 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes A. Minutes of the March 20, 2006 Village Board Meeting V. Approval of Warrant A. Warrant#1046 VI. Village President Report A. Proclamation -Arbor Day (President Hartstein) VII. Reports from the Trustees VIII. Village Manager's Report A. The APWA Lake Branch recognized the Village of Buffalo Grove for a "2006 Public Works Project of the Year" for the Indian Creek Erosion Control and Flood Conveyance Improvements (President Hartstein) IX. Special Business A. Presentation on Agenda: Overview of the 2006 Buffalo Grove Invitational Fine Art Festival (President Hartstein) B. Public Hearing: FY 2006-2007 Appropriation Ordinance (President Hartstein) X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. Xl. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other Regular Agenda items. (Attached). XII. Ordinances and Resolutions A. Ordinance No. 2006- : An Ordinance Authorizing Appropriations for the t Village of Buffalo Grove for the Period May 1, 2006 Through April 30, 2007. (Trustee Braiman) B. Ordinance No. 2006- An Ordinance Appointing William H. Brimm as Village Manager and Establishing the Annual Salary for the Village Manager. (President Hartstein) C. Resolution No. 2006 - , A Resolution Authorizing an Agreement for General Management Services between WRB, LLC, and the Village of Buffalo Grove. (Trustee Trilling) XIII. Old Business A Award of Contract for Reservoir No. 7 Scada Improvement Project. (Trustee Braiman) XIV. New Business A. Referral to the Plan Commission: 23173 N. Prairie Road in Prairie View - consideration of annexation and zoning. (Trustee Glover) B. Authorization to approve a sole source bid for improvements to the Police Department firearms range (Trustee Rubin) XV. Executive Session A. Personnel XVI. Adjournment: Approximately 10:30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. • Consent Agenda April 3, 2006 7:30 PM Xl. Ordinances and Resolutions A. Resolution No. 2006 - , A Resolution Objecting to.the Granting of Conditional Use Permit to Allow a Contractor's Equipment Storage Yard at 21761 Weiland' Road, Prairie View, Illinois. (Trustee Glover) RECOMMENDATION: Approve by motion. SUMMARY: Approval of the attached Resolution would formally object to the J LaSalle Bank National Association Trust petition to Lake County to operate a contractor's equipment storage yard at the subject property. B. Resolution No. 2006- A Resolution Approving an Agreement for Construction Engineering Services for the 2006 Village Wide Contractual Street Maintenance Project. (Trustee Braiman) RECOMMENDATION: Approve by motion. SUMMARY: C. Resolution No. 2006 - , A Resolution transferring $3,452,160.00 Private Activity Bond Allocation to the Private Activity Bond Clearinghouse Pool,hosted by ' the Village of Buffalo Grove. (Trustee Berman) - RECOMMENDATION:Approve by motion. SUMMARY: The Resolution permits the Village to transfer its 2006 bond action to the Private Activity Bond Clearinghouse Pool., New Business D. Authorization to issue a Request for Proposal for Printing Services. Tom) RECOMMENDATION: Approve by motion. SUMMARY: Seeking authorization to initiate an Invitation to Bid for Prince Services for the 2006-2007 fiscal year. Projects include(6'five Village Nevieletters,. (1) one Buffalo Grove Days promotional newsletter and (1)Welcome bOoklet. E. Authorization to Bid the Street Light Maintenance Contract(Trustee Braiman) RECOMMENDATION: Approve by motion. SUMMARY: Staff requests authorization to bid the Street Light Maintenance program service contract. The current contract will expire and the current contract vs n-house analysis continues to indicate that the Village's best interests ate served by continuing to provide such services through an independent contractor. Old Business None Meeting of the Village of Buffalo Grove Board of Trustees Regular Meeting April 3, 2006 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes V. Approval of Warrant VI. Village President Report VII. Reports from the Trustees Vill. Village Manager's Report IX. Special Business X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. Consent Agenda None XII. Ordinances and Resolutions XIII. Old Business XIV. New Business XV. Executive Session XVI. Adjournment: Approximately 10.30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10.30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10.30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda April 3, 2006 7:30 PM XI. Ordinances and Resolutions None New Business None Old Business None 11728 3/20/2006 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,MARCH 20,2006 CALL TO ORDER President Hartstein called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Berman,Kahn,Trilling,Rubin. Trustee Glover was absent. Also present were: William Balling,Village Manager;William Raysa,Village Attorney; Ghida Neukirch,Assistant Village Manager; Scott Anderson,Assistant Finance Director;Robert Giddens,MIS Director;Gregory Boysen, Director of Public Works;Robert Pfeil,Village Planner;Police Chief Balinski;Fire Chief Sashko;and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Kahn, seconded by Braiman,to approve the minutes of the March 6,2006 Regular Meeting.Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1—Glover Motion declared carried. WARRANT#1045 Mr. Tenerelli read Warrant#1045. Moved by Berman,seconded by Braiman,to approve Warrant#1045 in the amount of$2,348,767.85,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1—Glover Motion declared carried. PRESIDENT'S REPORT President Hartstein urged all registered voters to take part in tomorrow's Primary Election by going to the polls to vote. President Hartstein extended the congratulations of the entire community to the Buffalo Grove High School Expressions as they have been recognized as the National Champion Show Choir throughout the United States. TRUSTEE REPORTS Trustee Rubin noted that the week of March 5-11,2005 is Severe Weather Awareness Week,and the Buffalo Grove Fire Department reminds residents of the importance of having a plan to adhere to in the event of a severe weather emergency. Trustee Rubin congratulated and thanked Chief Balinski and Officer Rodriguez who recently participated in the Polar Plunge for the benefit of Illinois Special Olympics,a fund-raising event where over$95,000 was raised. 11729 03/20/2006 Trustee Berman reported on the Railroad Subcommittee of the House Transportation Committee Public Hearing that was sponsored by State Representative Sidney Mathias and held at the Village Hall. Comments are still being received and may be sent either to Trustee Berman or Mr.Brimm. Trustee Braiman brought the Board up to date on the progress of the committee discussing the possibility of enacting a Smoking Ban in the Village. It is anticipated that there will be a proposed ordinance before the Board on April 17,2006. The Village Clerk urged residents to watch for both the electronics and household waste recycling events that are held throughout Lake and Cook Counties during the spring and summer,and noted that further details may be found on the SWANCC website. VOLUNTEER COMMISSION REPORTS Mr.Balling noted that the Annual Reports for all volunteer commissions,committees and boards have been prepared for submission to the President and Board of Trustees for their review and comment. Mr. Anderson made a brief presentation regarding the Calendar 2005 Volunteer Commission, Committee and Board Annual Reports,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Brimm. Trustee Kahn suggested that perhaps getting the community more involved in our Blood Drives could be a topic for the students involved in our annual Civics Forum. President Hartstein,on behalf of the Board and the community,thanked all of the volunteers for the many hours of service that they donate to the Village,and he encouraged any residents who are interested in serving to submit a Talent Bank application. MANAGEMENT REPORT Mr.Balling noted the submittal of the Management Report for the month of February,2006;there were no questions on the report. STREET MAINTENANCE CONTRACT Mr.Balling stated that re-bid is in fact necessary for the 2006 street maintenance program,and the re-bid is currently under way,and prices should be submitted to the Board at the April 17,2006 Regular Board Meeting. POLICE DEPARTMENT AWARDS Chief Balinski summarized the circumstances surrounding the bank robbery at National City Bank on February 20, 2006,and noted that,with the assistance of Judy Andrade, Sam Castagna and Phillip Sosnowski,the offender was apprehended within five hours after the robbery occurred. A Certificate of Appreciation was presented to those in attendance,as they were congratulated by the audience and the Board. Chief Balinski summarized the circumstances surrounding a traffic accident where the vehicle was on fire,and noted that Eugene Rapoport,Irina Pavchrnskaya and Brian Fogel provided life-saving measures to free the driver from the vehicle. Certificates of Appreciation and Life Saving Awards were presented to these citizens for their heroic efforts. These citizens were congratulated and thanked by the audience and the Board. AMVETS POLICE DEPARTMENT AWARDS Chief Balinski summarized the criteria for this award,and then introduced Commander Ted Uggland of Amvets Post 255 to present the awards;Mr.Uggland stated that the Post is very proud to have the honor of presenting this award. Chief Balinski noted that the Outstanding Officer of the Year award for 2005 is presented to Officer Thomas Derken;he read a biography of Officer Derken's career after which Commander Uggland presented a plaque to him. 11730 03/20/2006 Chief Balinski also thanked the Board for the support they give to the Police Department. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from members of the audience;there were no such requests. CONSENT AGENDA President Hartstein explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. There were no requests to remove any items from the Consent Agenda. Moved by Braiman, seconded by Kahn,to approve the Consent Agenda. ORDINANCE No.2006-10—Title 10,Stop Sign Motion to approve Ordinance No.2006-10,amending Title 10 of the village of Buffalo Grove Municipal Code (Installation of a stop sign at the Chatham driveways to Weidner Road). ORDINANCE No.2006-11—Disposal of Surplus Propertv Motion to approve Ordinance No.2006-11,authorizing the disposal of surplus village personal property. ORDINANCE No.2006-12—Stormwater Management Motion to approve Ordinance No.2006-12,amending Chapter 13.12 of the Village of Buffalo Grove Municipal Code concerning Stormwater Management. RESOLUTION No.2006-6—SMC Certification Motion to approve Resolution 2006-6,approving a petition for SMC Certification. RESOLUTION No.2006-7—Village Zoning Map Motion to approve the annual revision of the Official Village Zoning Map. ALCOTT CENTER PARKING LOT IMPROVEMENTS—Initial Acceptance Motion to approve the Initial Acceptance of Alcott Center Parking Lot Improvements. DEPOT PLACE PROPERTY WATER&SEWER AGREEMENT Motion to approve the Depot Place Property Water& Sewer Agreement. 2006 BIKE PATH&PARKING LOT IMPROVEMENT PROGRAM Motion to authorize to bid the 2006 bike path and parking lot improvement program. 2006 SIDEWALK REMOVAL&REPLACEMENT PROGRAM Motion to authorize to bid the 2006 sidewalk removal and replacement program. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1—Glover Motion declared carried. 11731 03/20/2006 ORDINANCE#2006-13-ZONING Moved by Berman, seconded by Braiman,to pass Ordinance#2006-13,amendment of the Zoning Ordinance,Title 17 of the Municipal Code pertaining to churches and places of public worship in the B-5 Town Center District— Commercial Sub-District,in accordance with the Village Board Meeting Agenda Item Overview prepared by Mr. Pfeil. Mr.Balling summarized the contents of the proposed ordinance. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1—Glover Motion declared carried. ORDINANCE#2006-14-BAY SHUL Moved by Trilling, seconded by Berman,to pass Ordinance#2006-14,approving a special use in the B-5 District— Commercial Sub-District for a place of worship at 314 McHenry Road(Suite C)for BAY Shut Mr.Balling summarized the contents of the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil;he reviewed the special use conditions in the ordinance.. Upon roll call,Trustees voted as follows on the motion: AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1—Glover Motion declared carried. ORDINANCE#2006-15-EMS TRANSPORTATION FEE Mr.Balling reviewed the contents of the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Brimm. Moved by Braiman, seconded by Kahn,to pass Ordinance#2006-15,an ordinance amending Chapter 3.36, Emergency Medical Service and Transportation Fee,of the Village of Buffalo Grove Municipal Code. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1—Glover Motion declared carried. RESOLUTION#2006-8-FISCAL 2006-2007 BUDGET Moved by Braiman, seconded by Kahn,to pass Resolution#2006-8,adopting the Fiscal 2006-2007 Budget for the Village of Buffalo Grove in accordance with the documentation provided at the last meeting and the clarifications presented tonight. Mr.Balling summarized the memo from Mr.Brimm dated March 8,2006 dealing with the questions raised at the Finance Committee meeting. Trustee Braiman noted a concern with the budget of the IT Department,which was addressed by Mr. Giddens. Upon roll call,Trustees voted as follows: 11732 03/20/2006 AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1—Glover Motion declared carried. EXECUTIVE MEETING Moved by Braiman, seconded by Kahn,to move to Executive Meeting to discuss Pending Litigation. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 -Glover Motion declared carried. The Board moved to Executive Meeting from 8:30-9:07 P.M. ADJOURNMENT Moved by Kahn, seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 9:07 P.M. Janet M. Sirabian,Village Clerk APPROVED BY ME THIS DAY OF 12006 Village President VILLAGE OF BUFFALO GROVE WARRANT#1046 3 Apr-06 Corporate Fund: - - Reimbursements & Fund Transfers 209269.26 Reserve for Capital Replacement-Autos 13,625.30 Reserve for Capital Replacement-MIS 2,005.78 Revenue Reimbursements 8,999.81 Legislative 10,798.89 Office of Village Manager 12,951.05 Management Information Systems 6,994.39 Legal 334.88 Finance & General Services 17,757.74 Fire Services 85,363.52 Police Services 112,371.72 Building &Zoning 11,723.52 Engineering Services 5,701.60 Building & Grounds 69,563.15 Street & Bridge Operations 12,126.83 Street & Bridge Administration 4,271.42 Forestry 129440.64 Central Garage 12,097.94 ESDA 1,054.56 Transfer/Non Operating 45,665.28 Total 466,107.28 Illinois Municipal Retirement Fund: 0.00 Parking Lot Fund: 0.00 Motor Fuel Tax Fund: 0.00 Capital Projects-Facilities: 9,505.81 r Capital Projects-Streets: 16,338.80 Health Insurance Expense 33,503.77 �i Bond & Interest Fund#1: 874.50 Bond & Interest Fund#2: 0.00 Bond & Interest Fund #3: 0.00 Facilities Development Debt Service Fund: r- 4.00 Police Pension Fund: 0.00 Fire Pension Fund: 6,130.53 R.H.S. 0.00 Water Fund: Reimbursements & Refunds: 22,874.32 Water Operations 33,688.42 Sewer Operations 99406.61 Total 65,969.35 Buffalo Grove Golf Fund: Reimbursements & Refunds: 0.00 Golf Operations 699808.08 Total 69,808.08 Arboretum Golf Fund: Reimbursements Golf Operations 41,439.88 Total 41,439.88 Refuse Service Fund: 0.00 PAYROLL PERIOD ENDING 03/19/05 798,740.22 PAYROLL PERIOD ENDING 0.00 TOTAL WARRANT#1046 1,508,418.22 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS I Village Clerk Village President i i 03/19/06 Adj Bonus(Apr) Balance Net Earnings 490,941.27 '490,941.27 Federal W/H PENMO 945 11,694.50 t 11,694.50 Federal W/H BW 941 68,646.28 68,646.28 Federal W/H MO 941 373.61 373.61 Credit Union 28,467.30 28,467.30 State W/H 15,259.55 : :.15,259.55 State W/H Wisc 735.15 735.15 United Way 378.50 378.50 AFLAC 17.30 17.30 Fire Pension/Sup 27.28 27.28 Police Pension 17,346.01 17,346.01 Fire Pension 16,554.55 16,554.55 Flex Savings 3,682.58 3,682.58 Dependent Care 1,088.43 1,088.43 Retiree Health Sav 1,652.49 1,652.49 ICMA Employee 28,131.09 28,131.09 ICMA Employer 2,278.49 2,278.49 PPO Premium Deduct 10,024.19 10,024.19 IPBC/Retirees 7,334.87 7,334.87 FICA 16,546.23 16,546.23 33,092.46 FOP 75.00 75.00 Medicare 7,780.14 7,780.14 15,560.28 48,652.74 Fire Dues 1,561.00 1,561.00 Life Insurance 283.00 283.00 PC Purchase 1,138.21 1,138.21 Garnishments 3,795.80 3,795.80 Suspension 0.00 General Fund Fire 245.00 245.00 Sub-total 736,057.82 0.00 0.00 736,057.82 760,384.19 IMRF-Supplement 114.55 114.55 IMRF-Employee 11,188.96 11,188.96 IMRF-Employer 27,052.52 27,052.52 Gross Payroll 774,413.85 0.00 0.00 774,413.85 798,740.22 Bank Transfer Equals total of Payd Dist by Org ee Pay Adjustment Register, Current Employer Expense Payroll Gross 798,740.22 Bank Sheets should always=this# Water/Sewer 28,355.25 Police Pension 97,669.91 Fire Pension 16,884.34 BG Golf 14,960.96 Arb Golf 11,303.56 Difference between Pyrl Gross 629,566.20 Total Other Funds 169,174.02 less water/golf/pension Date: 03/30/06 11:08 Village of Buffalo Grove Page: 1 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000010 DEPT NO. 000010 CORPORATE FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 7 POLICE PENSION FUND 04C1060000 082903 214 POLICE PENSION 2,351.94 *TOTAL VENDOR POLICE PENSION FUND 2,351.94 8 FIRE PENSION FUND 0401060000 082904 215 FIRE PENSION 258.36 *TOTAL VENDOR FIRE PENSION FUND 258.36 * 26 IMRF 0401060000 082905 217 IMRF 1,178.08 0401060000 082905 217 IMRF 2,848.33 *TOTAL VENDOR IMRF 4,026.41 36 WISCONSIN DEPT OF REVENUE 0401060000 082906 212 FICA/WITHHOLDING 9.33 *TOTAL VENDOR WISCONSIN DEPT OF R 9.33 * 99998 JULIE & PETER JENSEN 183314 082796 224 DEP DIA 1,000.00 201089 082792 224 DEP DIA 1,000.00 165064 082757 224 DEP DIA 1,000.00 *TOTAL VENDOR -> ONE-TIME VENDORS 3,000.00 * 562280 MEADOW EQUIP SALES & SERV MULTIPLE 082975 223 RES CAP REP 6, 945.30 MULTIPLE 082975 223 RES CAP REP 6,680.00 *TOTAL VENDOR MEADOW EQUIP SALES 13,625.30 * 712180 PSC MULTIPLE 082818 229 RES CAP REP MIS 150.00 MULTIPLE 082818 229 RES CAP REP MIS 450.00 *TOTAL VENDOR PSC 600.00 * 735300 RAYSA & ZIMMERMANN MULTIPLE 082821 224 DEP DIA/LAKE CK/B 1,620.25 *TOTAL VENDOR RAYSA & ZIMMERMANN 1,620.25 842011 TIGER DIRECT.COM P719053901 082991 229 RES CAP REP MIS 1,405.78 *TOTAL VENDOR TIGER DIRECT.COM 1,405.78 * 902750 VILLAGE OF BUFFALO GROVE 3/28/06 082943 136 PERS PROP REP TAX 677.51 Date: 03/30/06 11:08 Village of Buffalo Grove Page: 2 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000010 DEPT NO. 000010 CORPORATE FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 3/21/06 082947 136 PERS PROP REP TAX 946.44 *TOTAL VENDOR VILLAGE OF BUFFALO 1,623.95 903130 VBG-FAC DEV DEBT SERV FND 3/21/06 082944 128 PERS PROP REP TAX 43.02 3/28/06 082940 128 PERS PROP REP TAX 3,580.03 3/21/06 082944 128 PERS PROP REP TAX 1,548.73 3/28/06 082940 128 PERS PROP REP TAX 1,108.65 3/21/06 082944 128 PERS PROP REP TAX 5,001.09 3/28/06 082940 128 PERS PROP REP TAX 30.80 3/21/06 082944 126 PERS PROP REP TAX 1,580.99 3/28/06 082940 128 PERS PROP REP TAX 1,131.75 *TOTAL VENDOR VBG-FAC DEV DEBT SE 14,025.06 **TOTAL CORPORATE FUND 42,546.38 Date: 03/30/06 11:08 Village of Buffalo Grove Page: 3 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000010 DEPT NO. 000210 CORPORATE REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 JANICE BEDDIA 4797 082915 1081 PASS REG 20.00 5162 082920 1081 PASS REG 25.00 6707 082926 1081 PASS REG 40.00 101.54 082922 1081 PASS REG 40.00 141.0 082849 1081 PASS REGIST 8.75 6954 082938 1081 PASS REG 40.00 261.8 082932 1081 PASS REG 20.00 3/2:8/06 082933 1299 ALL OTHER INCOME 8,209.56 9632 082885 1081 PASS REG 25.00 XSX825 082869 1081 PASS REGIST 25.00 42E'6 082923 1081 PASS REG 20.00 YR 06 082936 1081 PASS REG 60.00 4458 082950 1081 PASS REG 25.00 *TOTAL VENDOR -> ONE-TIME VENDORS 8,558.31 * 418935 IL ST POLICE-INFO & TECH 9179267 082924 1299 ALL OTHER INCOME 15.00 *TOTAL VENDOR IL ST POLICE-INFO & 15.00 * 598510 NCI, INC 55243&42 082929 1253 VILLAGE ORD FINES 91.50 *TOTAL VENDOR NCI, INC 91.50 * 774209 SCHOOL DIST 102 PTO MAY 26 06 082959 1299 ALL OTHER INCOME 300.00 *TOTAL VENDOR SCHOOL DIST 102 PTO 300.00 * 795466 CAROL SIMMONS 3/23/06 082910 1138 PLUMB INSP FEES 35.00 *TOTAL VENDOR CAROL SIMMONS 35.00 **TOTAL CORPORATE REVENUE 8,964.81 35.00 Date: 03/30/06 11:08 Village of Buffalo Grove Page: 4 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000010 DEPT NO. 000401 LEGISLATIVE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 93700 BILL'S GROVE FLORIST,LTD. 365341 082916 3721 VILLAGE BOARD 105.00 *TOTAL VENDOR BILL'S GROVE FLORIS 105.00 * 120270 CAMIROS #1 082919 4913 CONS FEES OTHER 9,420.54 *TOTAL VENDOR CAMIROS 9,420.54 * 512730 LAKE CO MUNICIPAL LEAGUE 892 082925 3113 MEMBERSHIP/DUES 25.00 *TOTAL VENDOR LAKE CO MUNICIPAL L 25.00 * 812800 STEVENSON HIGH SCHOOL 90959 082935 3722 BGSB 435.00 *TOTAL VENDOR STEVENSON HIGH SCHO 435.00 * 842100 303 TAXI 924158 082832 4942 SR CIT TAXI SERV 35.00 *TOTAL VENDOR 303 TAXI 35.00 * 881070 UNIQUE VIDEO PRODUCTIONS 4058 082883 4941 CABLE TV PROG 695.00 *TOTAL VENDOR UNIQUE VIDEO PRODUC 695.00 * 903230 VBG VIL MGRS OFFICE 03/29/06 082994 3721 MISC EXP 83.35 *TOTAL VENDOR VBG VIL MGRS OFFICE 83.35 * **TOTAL LEGISLATIVE 10,798.89 I Date: 03/30/06 11:08 Village of Buffalo Grove Page: 5 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000010 DEPT NO. 000405 �FC VLG MANAGER I VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 10550 AIM BUSINESS PRINTERS 7555 082913 I3220 VILLAGE NEWSLETTE 6,300.00 *TOTAL VENDOR AIM BUSINESS PRINTE 6,300.00 120072 CALL O 499 FEB 06 082766 3211 TELEPHONE 70.89 *TOTAL VENDOR CALL ONE 70.89 155034 CORPOITE EXPRESS 68804019 082921 13240 OFFICE SUPP 51.90 *TOTAL VENDOR CORPORATE EXPRESS 51.90 810215 STAPLE BUS ADV MULTIPLE 082987 3240 OFF SUPP/EQUIP 22.99 MULTIPLE 082987 4313 OFF SUPP/EQUIP 207.89 MULTIPLE 082987 14313 OFF SUPP/EQUIP 289.98 *TOTAL VENDOR STAPLES BUS ADV 520.86 841077 TEAMCO INTERNATIONAL GP250M 082937 � 4935 ALL OTHER EXP 1,020.00 *TOTAL VENDOR TEAMCO INTERNATIONA 1,020.00 881490 URBAN INSTITUTE 27476/06 082939 3113 MEMBERSHIP/DUES 190.00 *TOTAL VENDOR URBAN LAND INSTITUT 190.00 903165 VBG-HE, LTH INS APR.IL 06 082995 I3111 GRP MED & LIFE 4,711.16 *TOTAL VENDOR VBG-HEALTH INS 4,711.16 903230 VBG VIL MGRS OFFICE 03/29/06 082994 3215 MISC EXP 45.00 03/29/06 082994 3112 MISC EXP 18.00 03/29/06 082994 3215 MISC EXP 23.24 *TOTAL VENDOR VBG VIL MGRS OFFICE 86.24 **TOTAL OFC VLG MANAGER 12, 951.05 Date: 03/30/06 11:08 Village of Buffalo Grove Page: 6 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000010 DEPT NO. 000407 14IS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 499 FEB 06 082766 3211 TELEPHONE 20.75 *TOTAL VENDOR CALL ONE 20.75 * 375776 IL CEITrURY NETWORK/ 16662 082862 3211 TELEPHONE 336.25 *TOTAL VENDOR IL CENTURY NETWORK/ 336.25 * 785202 SHAW, ZONALD 3/1.6/06 082826 3221 COMP SERV 1,350.00 *TOTAL VENDOR SHAW, RONALD 1,350.00 * 890198 VENTUR NG.COM 1105 082837 4313 OFFICE EQUIPMENT 968.75 *TOTAL VENDOR VENTURING.COM 968.75 * 903165 VBG-HEALTH INS APRIL 06 082995 3111 GRP MED & LIFE 4,253.65 *TOTAL VENDOR VBG-HEALTH INS 4,253.65 * 903230 VBG VI MGRS OFFICE 03/29/06 082994 3213 MISC EXP 14.35 03/29/06 082994 3240 MISC EXP 50.64 *TOTAL VENDOR VBG VIL MGRS OFFICE 64.99 * **TOTAL MIS 6,994.39 Date: 03/30/06 11:08 Village of Buffalo Grove Page: 7 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000010 DEPT NO. 000408 LEGAL SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 687700 PADDOC PUBLICATIONS,INC. 3/25/06 082931 3615 LEGAL NOTICES 334.88 *TOTAL VENDOR PADDOCK PUBLICATION 334.88 **TOTAL LEGAL SERVICES 334.88 Date: 03/30/06 11:08 Village of Buffalo Grove Page: 8 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 10400 AD-GIFT SPECIALTIES 264795 082845 3137 EMP RECOG 433.01 *TOTAL VENDOR AD-GIFT SPECIALTIES 433.01 * 58181 AT&T 7275 FEB 0 082762 3211 TELEPHONE 27.69 *TOTAL VENDOR AT&T 27.69 * 58182 SBC 8151 FEB 0 082914 3211 TELEPHONE 20.81 4993 FEB 0 082761 3211 TELEPHONE 17.45 *TOTAL VENDOR SBC 38.26 * 85152 MATTHEW BENDER & CO. , INC 24035742 082955 3219 PRINTING 847.61 *TOTAL VENDOR MATTHEW BENDER & CO 847.61 * 108500 WILLIAM H BRIMM 3/28/06 082918 4935 ALL OTHER EXP 139.91 *TOTAL VENDOR WILLIAM H BRIMM 139.91 * 120072 CALL ONE 499 FEB 06 082766 3211 TELEPHONE 3,264.66 499 FEB 06 082766 3211 TELEPHONE 913.37- *TOTAL VENDOR CALL ONE 2,351.29 * 155034 CORPORATE EXPRESS 68804019 082921 3240 OFFICE SUPP 61.64 *TOTAL VENDOR CORPORATE EXPRESS 61.64 * 163120 CULLIGAN 7130961 082778 4935 ALL OTHER EXP 109.25 *TOTAL VENDOR CULLIGAN 109.25 * 276000 FEDERAL EXPRESS CORP. 3-393-2906 082784 3212 POSTAGE 13.28 *TOTAL VENDOR FEDERAL EXPRESS COR 13.28 * 495217 KLEIN, THORPE & JENKINS 2/28/06 082868 3618 SPECIAL COUNCIL 1,651.89 *TOTAL VENDOR KLEIN, THORPE & JEN 1,651.89 * 810215 STAPLES BUS ADV Date: 03/30/06 11:08 Village of Buffalo Grove Page: 9 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 082987 3240 OFF SUPP/EQUIP 64.22 *TOTAL VENDOR STAPLES BUS ADV 64.22 * 810215 STAPLES BUS ADV MULTIPLE 082987 3240 OFF SUPP/EQUIP 8.63 8004322820 082934 3240 OFFICE SUPP 77.81 *TOTAL VENDOR STAPLES BUS ADV 86.44 * 841600 THIRD MILLENNIUM ASSOC MULTIPLE 082989 4913 CONS FEES OTHER 297.05 MULTIPLE 082989 4913 CONS FEES OTHER 1,753.81 *TOTAL VENDOR THIRD MILLENNIUM AS 2,050.86 * 903165 VBG-HEALTH INS APRIL 06 082995 3111 GRP MED & LIFE 8,367.06 *TOTAL VENDOR VBG-HEALTH INS 8,367.06 903220 VILLAGE OF BUFFALO GROVE MULTIPLE 082949 3240 MISC EXP 8.79 MULTIPLE 082949 4935 MISC EXP 43.20 3/29/06 082992 3240 MISC EXP 3.75 3/29/06 082992 4935 MISC EXP 37.00 MULTIPLE 082949 3215 MISC EXP 25.00 3/29/06 082992 4935 MISC EXP 39.59 *TOTAL VENDOR VILLAGE OF BUFFALO 157.33 * 949066 WORKPLUS OCCUP HEALTH-RHC MULTIPLE 082843 3714 POLICE & FIRE COM 1,358.00 *TOTAL VENDOR WORKPLUS OCCUP HEAL 1,358.00 * **TOTAL FIN & GEN SERVICES 17,757.74 Date: 03/30/06 11:08 Village of Buffalo Grove Page: 10 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36690 AMERICAN FIRE & SAFETY 80519 082953 3250 MISC SUPP 159.00 *TOTAL VENDOR AMERICAN FIRE & SAF 159.00 * 120072 CALL ONE 499 FEB 06 082766 3211 TELEPHONE 1,164.63 *TOTAL VENDOR CALL ONE 1,164.63 * 152889 CDW GOVERNMENT, INC WZ53407 082774 3240 OFFICE SUPP 89.00 *TOTAL VENDOR CDW GOVERNMENT, INC 89.00 * 153460 CONNECTIONS UNLIMITED 223.61 082960 3115 CLOTH ALLOW 261.00 MULTIPLE 082856 3115 CLOTH ALLOW 205.80 MULTIPLE 082856 3115 CLOTH ALLOW 111.90 MULTIPLE 082856 3115 CLOTH ALLOW 101.90 *TOTAL VENDOR CONNECTIONS UNLIMIT 680.60 * 158825 E. CRAWFORD 10015 082962 3218 SUB/PUB 331.29 *TOTAL VENDOR E. CRAWFORD 331.29 * 239050 ENH OMEGA 102805 082965 4936 CONT SERVICE 513.60 *TOTAL VENDOR ENH OMEGA 513.60 * 302510 GARVEY'S OFFICE PRODUCTS 7091560 082966 3240 OFF SUPP/CAFT SIT 41.40 7091560 082966 4923 OFF SUPP/CAFT SIT 24.47 MULTIPLE 082860 3240 OFFICE SUPP 77.48 *TOTAL VENDOR GARVEY'S OFFICE PRO 143.35 * 326000 GREAT LAKES FIRE & SAFETY 140103 082861 3115 CLOTH ALLOW 57.50 *TOTAL VENDOR GREAT LAKES FIRE & 57.50 * 396225 IL FIRE ACCRED MGRS YEAR 06 082968 4111 M&R DEPT EQUIP 100.00 *TOTAL VENDOR IL FIRE ACCRED MGRS 100.00 * 417882 IL FIRE INSP ASSOC 6898 082969 3219 PRINTING 356.40 Date: 03/30/06 11:08 Village of Buffalo Grove Page: 11 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 6893 082863 3112 PRO TRNG 45.00 *TOTAL VENDOR IL FIRE INSP ASSOC 401.40 * 419023 IMAGISTICS INT'L INC. MULTIPLE 082864 3216 MAINT CONTRACT 523.88 *TOTAL VENDOR IMAGISTICS INT'L IN 523.88 * 482300 KALE UNIFORMS, INC. MULTIPLE 082867 3115 CLOTH ALLOW 206.28 *TOTAL VENDOR KALE UNIFORMS, INC. 206.28 * 511000 LAB SAFETY SUPPLY 1007637345 082801 3117 EMP SAFETY EQUIP 101.04 *TOTAL VENDOR LAB SAFETY SUPPLY 101.04 * 568263 MUNICIPAL EMER. SERV 334598 082979 4111 M&R DEPT EQUIP 151.87 *TOTAL VENDOR MUNICIPAL EMER. SER 151.87 * 568270 MET FIRE CHIEFS ASSOC 4/20/06 082872 4935 ALL OTHER EXP 120.00 *TOTAL VENDOR MET FIRE CHIEFS ASS 120.00 * 572007 LINDE GAS LLC 9305612873 082973 3250 MISC SUPP 33.49 *TOTAL VENDOR LINDE GAS LLC 33.49 * 585392 MOTOROLA INC 13501901 082873 4316 OPER EQ DEPT 430.36 *TOTAL VENDOR MOTOROLA INC 430.36 * 598777 NEPM 97437 082874 3250 MISC SUPP 397.50 *TOTAL VENDOR NEPM 397.50 * 612130 NORTHWEST COMM HOSP EMS MULTIPLE 082982 4932 ADMIN FEES 5,760.00 *TOTAL VENDOR NORTHWEST COMM HOSP 5,760.00 * 687707 PADDOCK PUBLICATIONS 408484 MAY 082983 3218 SUB/PUB 37.60 *TOTAL VENDOR PADDOCK PUBLICATION 37.60 * Date: 03/30/06 11:08 Village of Buffalo Grove Page: 12 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 709020 PITNEY BOWES 5451695MR0 082985 3217 EQUIP RENTAL 413.84 *TOTAL VENDOR PITNEY BOWES 413.84 * 807996 SPRINT 72158-0 082986 3250 MISC SUPP 487.64 *TOTAL VENDOR SPRINT 487.64 * 903165 VBG-HEALTH INS APRIL 06 082995 3111 GRP MED & LIFE 72,956.65 *TOTAL VENDOR VBG-HEALTH INS 72,956.65 * 903455 VERIZON WIRELESS 3666261626 082838 3217 EQUIP RENTAL 103.00 *TOTAL VENDOR VERIZON WIRELESS 103.00 * **TOTAL FIRE SERVICES 85,363.52 Date: 03/30/06 11:08 Village of Buffalo Grove Page: 13 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 48160 KENNETH ANDERSON 3/17/06 082907 3211 TELEPHONE 110.00 *TOTAL VENDOR KENNETH ANDERSON 110.00 93700 BILL'S GROVE FLORIST,LTD. 364523 082852 4935 ALL OTHER EXP 50.00 *TOTAL VENDOR BILL'S GROVE FLORIS 50.00 * 99998 CAPT. WILLIAM CARSON 06--011 082767 3112 PRO TRNG 195.00 *TOTAL VENDOR -> ONE-TIME VENDORS 195.00 * 108594 BROOKS, ALLEN & ASSOC 25085 082853 3332 PRINT STAFF 350.90 *TOTAL VENDOR BROOKS, ALLEN & ASS 350.90 * 120072 CALL ONE 499 FEB 06 082766 3211 TELEPHONE 437.02 *TOTAL VENDOR CALL ONE 437.02 * 139242 CHIEF SUPPLY 428019 082770 3351 SUPP DETENTION 247.26 *TOTAL VENDOR CHIEF SUPPLY 247.26 * 163110 CULLIGAN WATER 71,15961 082777 4337 OPER EQ DEPT/STAF 62.13 71,15961 082777 4316 OPER EQ DEPT/STAF 60.00 *TOTAL VENDOR CULLIGAN WATER 122.13 * 189700 DIRECT FITNESS SOLUTIONS 24489 082780 3275 PHY FIT EQUIP 135.00 *TOTAL VENDOR DIRECT FITNESS SOLU 135.00 * 276200 F & F OFFICE SUPPLIES MULTIPLE 082785 3347 SUPP REC/GOLF COU 32.84 MULTIPLE 082858 3347 SUPP RECORDS 192.15 *TOTAL VENDOR F & F OFFICE SUPPLI 224.99 * 452300 J.G. UNIFORMS, INC 13183 082866 3115 CLOTH ALLOW 91.84 *TOTAL VENDOR J.G. UNIFORMS, INC 91.84 * 506000 KUSTOM SIGNALS, INC Date: 03/30/06 11:08 Village of Buffalo Grove Page: 14 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 265529 082800 4116 PATROL EQUIPMENT 83.60 *TOTAL VENDOR KUSTOM SIGNALS, INC 83.60 * 529000 LUND INDUSTRIES, INC. 49197 082870 4329 VEH SAFETY EQUIP 809.00 *TOTAL VENDOR LUND INDUSTRIES, IN 809.00 * 654100 OMNI YOUTH SERVICES MULTIPLE 082875 4915 CONS SERV/OMNI HO 20,250.00 MULTIPLE 082875 4911 CONS SERV/OMNI HO 7,827.50 YR 2006 082815 3348 SUPP OCOP 250.00 *TOTAL VENDOR OMNI YOUTH SERVICES 28,327.50 * 708500 PIONEER PRESS YEAR 2006 082817 3218 SUB/PUB 21.95 *TOTAL VENDOR PIONEER PRESS 21.95 * 709020 PITNEY BOWES 4213195MR0 082877 3355 OPER EQUIP RECORD 112.00 *TOTAL VENDOR PITNEY BOWES 112.00 * 749500 RMS INFO TECH INTEG MULTIPLE 082879 3340 EQUIP RENT COMM/P 310.00 206203 082825 3355 OPER EQ COMM/RECO 78.00 206203 082825 3354 OPER EQ COMM/RECO 125.00 MULTIPLE 082879 4116 EQUIP RENT COMM/P 310.00 *TOTAL VENDOR RMS INFO TECH INTEG 823.00 * 786000 SHORE GALLERIES, INC. 86:386 082880 3349 SUPP TRNG 36.40 86:330 082827 3349 SUPP TRNG 624.95 *TOTAL VENDOR SHORE GALLERIES, IN 661.35 * 841185 TEAM SALES 3/16/06 082911 3119 RECRUIT UNIF 150.00 *TOTAL VENDOR TEAM SALES 150.00 881029 UNIFORMITY INC MULTIPLE 082834 3115 CLOTH ALLOW/REC U 133.04 MULTIPLE 082834 3119 CLOTH ALLOW/REC U 196.70 82563 082882 3115 CLOTH ALLOW 133.91 *TOTAL VENDOR UNIFORMITY INC 463.65 Date: 03/30/06 11:08 Village of Buffalo Grove Page: 15 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 881420 UNITED PARCEL SERVICE 3/15/06 082912 3115 CLOTH ALLOW 5.55 *TOTAL VENDOR UNITED PARCEL SERVI 5.55 903165 VBG-HEALTH INS APRIL 06 082995 3111 GRP MED & LIFE 78,763.76 *TOTAL VENDOR VBG-HEALTH INS 78,763.76 903220 VILLAGE OF BUFFALO GROVE MULTIPLE 082949 3351 MISC EXP 3.24 3/29/06 082992 4935 MISC EXP 30.98 3/29/06 082992 3347 MISC EXP 6.65 3/29/06 082992 3213 MISC EXP 24.00 MULTIPLE 082949 4935 MISC EXP 17.00 MULTIPLE 082949 3214 MISC EXP 14.00 MULTIPLE 082949 3348 MISC EXP 8.59 3/29/06 082992 3214 MISC EXP 15.00 *TOTAL VENDOR VILLAGE OF BUFFALO 119.46 * 948750 WOLF CAMERA CENTERS 1477016860 082902 3345 SUPP FOSG 43.59 *TOTAL VENDOR WOLF CAMERA CENTERS 43.59 * 988700 ZIMMERMAN HARDWARE MULTIPLE 082844 3345 MISC EXP 3.05 MULTIPLE 082844 3343 MISC EXP 20.12 *TOTAL VENDOR ZIMMERMAN HARDWARE 23.17 * **TOTAL POLICE SERVICES 112,106.17 265.55 Date: 03/30/06 11:08 Village of Buffalo Grove Page: 16 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000010 DEPT NO. 000441 BUILDING & ZONING VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 499 FEB 06 082766 3211 TELEPHONE 23.68 *TOTAL VENDOR CALL ONE 23.68 * 396257 IKON OFFICE SOLUTIONS 2621485A 082795 3240 OFFICE SUPP 72.90 *TOTAL VENDOR IKON OFFICE SOLUTIO 72.90 * 432923 INT CODE COUNCIL, INC 126557 082865 3240 OFFICE SUPP 265.50 127493 082970 4312 OFFICE FURN 118.00 *TOTAL VENDOR INT CODE COUNCIL, I 383.50 * 598335 NAT RESTAURANT ASSOC 5/20-23/06 082928 3112 PRO TRNG 30.00 *TOTAL VENDOR NAT RESTAURANT ASSO 30.00 * 687707 PADDOCK PUBLICATIONS 992530 MAY 082930 3218 SUB/PUB 28.80 *TOTAL VENDOR PADDOCK PUBLICATION 28.80 * 805570 RICHARD SPARLING III P172042 082830 3113 MEMBERSHIP/DUES 100.00 *TOTAL VENDOR RICHARD SPARLING II 100.00 * 842000 THOMPSON ELEVATOR INSP. MULTIPLE 082990 4913 CONS FEES OTHER 494.00 *TOTAL VENDOR THOMPSON ELEVATOR I 494.00 * 903165 VBG-HEALTH INS APRIL 06 082995 3111 GRP MED & LIFE 10,214.16 *TOTAL VENDOR VBG-HEALTH INS 10,214.16 * 903220 VILLAGE OF BUFFALO GROVE MULTIPLE 082949 3112 MISC EXP 16.00 MULTIPLE 082949 3112 MISC EXP 15.00 MULTIPLE 082949 3213 MISC EXP 11.00 MULTIPLE 082949 3112 MISC EXP 25.00 MULTIPLE 082949 3824 MISC EXP 40.48 *TOTAL VENDOR VILLAGE OF BUFFALO 107.48 * 964520 XEROX CORPORATION 194388400 082951 3240 OFFICE SUPP 269.00 *TOTAL VENDOR XEROX CORPORATION 269.00 * Date: 03/30/06 11:08 Village of Buffalo Grove Page: 17 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000010 DEPT NO. 000445 BUILDING & ZONING VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED **TOTAL BUILDING & ZONING 11,723.52 Date: 03/30/06 11:08 Village of Buffalo Grove Page: 18 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000010 DEPT NO. 000445 ENGINEERING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 292860 FREUND SERVICE CO. 5175 082788 3240 OFFICE SUPP 61.58 *TOTAL VENDOR FREUND SERVICE CO. 61.58 * 292860 FREUND SERVICE CO. 5176 082859 3240 OFFICE SUPP 62.55 *TOTAL VENDOR FREUND SERVICE CO. 62.55 * 546830 MARSH-MCBIRNEY INC 94658 082871 4111 M&R DEPT EQUIP 1,011.16 *TOTAL VENDOR MARSH-MCBIRNEY INC 1,011.16 * 881372 UNIV OF WISC/ENG REG 4/24/06 082835 3112 PRO TRNG 895.00 *TOTAL VENDOR UNIV OF WISC/ENG RE 895.00 * 903165 VBG-HEALTH INS APRIL 06 082995 3111 GRP MED & LIFE 3,631.52 *TOTAL VENDOR VBG-HEALTH INS 3,631.52 * 903220 VILLAGE OF BUFFALO GROVE MULTIPLE 082949 3250 MISC EXP 39.79 *TOTAL VENDOR VILLAGE OF BUFFALO 39.79 * **TOTAL ENGINEERING SERVICES 5,701.60 Date: 03/30/06 11:08 Village of Buffalo Grove Page: 19 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 9210 ADVANCE ELECT SUPP CO 51548970.0 082846 3916 MAINT BLDG & FAC 111.76 *TOTAL VENDOR ADVANCE ELECT SUPP 111.76 * 9210 ADVANCE ELECT SUPP CO S1548278.0 082952 3250 MISC SUPP 35.70 *TOTAL VENDOR ADVANCE ELECT SUPP 35.70 * 32250 ALDRIDGE ELECTRIC,INC. MULTIPLE 082756 3913 M&R STREET LITES 52,420.19 *TOTAL VENDOR ALDRIDGE ELECTRIC,I 52,420.19 82110 BANNER PLUMBING SUPP CO 1080118 082851 3916 MAINT BLDG & FAC 91.18 1076048 082763 3916 MAINT BLDG & FAC 8.71 *TOTAL VENDOR BANNER PLUMBING SUP 99.89 * 117791 BURNS & MCDONNELL 41650-1 082957 3913 M&R STREET LITES 4,964.00 *TOTAL VENDOR BURNS & MCDONNELL 4,964.00 * 152750 COMMONWEALTH EDISON 66016 FEB 082773 3825 ELEC FAC 4.52 *TOTAL VENDOR COMMONWEALTH EDISON 4.52 * 285000 FLOLO CORP 312353 082786 3916 MAINT BLDG & FAC 123.81 *TOTAL VENDOR FLOLO CORP 123.81 * 306910 G & K SERVICES NO CHICAGO MULTIPLE 082789 3114 UNIF RENTAL 79.50 MULTIPLE 082891 3114 UNIF RENTAL 39.75 *TOTAL VENDOR G & K SERVICES NO C 119.25 * 371092 HOME DEPOT CREDIT SERVICE MULTIPLE 082793 3916 MISC SUPP/MAINT B 47.94 MULTIPLE 082793 3250 MISC SUPP/MAINT B 7.79 *TOTAL VENDOR HOME DEPOT CREDIT S 55.73 * 468011 JUST FAUCETS 100152 082798 3916 MAINT B&F 54.40 *TOTAL VENDOR JUST FAUCETS 54.40 * Date: 03/30/06 11:08 Village of Buffalo Grove Page: 20 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 568030 MENARDS MULTIPLE 082807 3916 M&R GC/MAINT B&F 18.88 *TOTAL VENDOR MENARDS 18.88 * 585379 MOTION INDUSTRIES, INC 504784 082810 3916 MAINT BLDG & FAC 13.74 *TOTAL VENDOR MOTION INDUSTRIES, 13.74 * 612020 NICOR MULTIPLE 082980 3812 GAS FAC 3,368.60 MULTIPLE 082980 3812 GAS FAC 1,004.75 MULTIPLE 082980 3812 GAS FAC 571.80 MULTIPLE 082980 3812 GAS FAC 1,550.25 *TOTAL VENDOR NICOR 6,495.40 * 696079 PEOPLES ENERGY 1211 FEB 0 082984 3817 GAS FAC 1,259.90 MULTIPLE 082876 3812 GAS FAC 38.69 *TOTAL VENDOR PEOPLES ENERGY 1,298.59 * 841270 TEMPERATURE EQUIP. CORP. 708484-00 082988 3916 MAINT BLDG & FAC 312.00 *TOTAL VENDOR TEMPERATURE EQUIP. 312.00 * 903165 VBG-HEALTH INS APRIL 06 082995 3111 GRP MED & LIFE 3,403.92 *TOTAL VENDOR VBG-HEALTH INS 3,403.92 * 917060 WALMART COMMUNITY 0067 MAR 0 082841 3250 31.37 *TOTAL VENDOR WALMART COMMUNITY 31.37 * **TOTAL BUILDING SERVICES 69,563.15 Date: 03/30/06 11:08 Village of Buffalo Grove Page: 21 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 10410 AGSCO 1/348920 082754 4111 M&R DEPT EQUIP 292.50 *TOTAL VENDOR AGSCO 292.50 * 306910 G & K SERVICES NO CHICAGO MULTIPLE 082789 3114 UNIF RENTAL 80.00 MULTIPLE 082891 3114 UNIF RENTAL 40.00 *TOTAL VENDOR G & K SERVICES NO C 120.00 * 611760 NO AMERICAN SALT CO. MULTIPLE 082811 3821 SNO/ICE CONT 3,233.93 MULTIPLE 082811 3821 SNO/ICE CONT 3,181.66 *TOTAL VENDOR NO AMERICAN SALT CO 6,415.59 * 903165 VBG-HEALTH INS APRIL 06 082995 3111 GRP MED & LIFE 4,692.05 *TOTAL VENDOR VBG-HEALTH INS 4,692.05 903220 VILLAGE OF BUFFALO GROVE MULTIPLE 082949 3250 MISC EXP 8.25 *TOTAL VENDOR VILLAGE OF BUFFALO 8.25 * 906950 VULCAN MAT FIN CO 627933 082840 3912 M&R STS & HWYS 528.65 *TOTAL VENDOR VULCAN MAT FIN CO 528.65 * 917060 WALMART COMMUNITY 0067 MAR 0 082841 3250 69.79 *TOTAL VENDOR WALMART COMMUNITY 69.79 * **TOTAL STREET OPERATIONS 12,126.83 Date: 03/30/06 11:08 Village of Buffalo Grove Page: 22 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000010 DEPT NO. 000462 PUB WRKS ADM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36720 AMERICAN WATER WORKS ASSN 1000304274 082758 3218 SUB/PUB 52.50 *TOTAL VENDOR AMERICAN WATER WORK 52.50 * 120072 CALL ONE 499 FEB 06 082766 3211 TELEPHONE 20.99 *TOTAL VENDOR CALL ONE 20.99 * 155034 CORPORATE EXPRESS MULTIPLE 082775 3240 OFFICE SUPP 71.39 MULTIPLE 082961 3240 OFF SUPP/M&R DEPT 89.12 MULTIPLE 082961 3240 OFF SUPP/M&R DEPT 21.25 MULTIPLE 082961 4111 OFF SUPP/M&R DEPT 112.36 *TOTAL VENDOR CORPORATE EXPRESS 294.12 * 687707 PADDOCK PUBLICATIONS 917073 MAY 082897 3218 SUB/PUB 47.60 *TOTAL VENDOR PADDOCK PUBLICATION 47.60 * 739942 RICOH BUSINESS SYSTEMS G30800023- 082824 4111 M&R DEPT EQUIP 105.88 *TOTAL VENDOR RICOH BUSINESS SYST 105.88 * 903165 VBG-HEALTH INS APRIL 06 082995 3111 GRP MED & LIFE 3,698.74 *TOTAL VENDOR VBG-HEALTH INS 3,698.74 * 903220 VILLAGE OF BUFFALO GROVE 3/29/06 082992 3112 MISC EXP 22.12 MULTIPLE 082949 3240 MISC EXP 23.87 MULTIPLE 082949 3240 MISC EXP 5.60 *TOTAL VENDOR VILLAGE OF BUFFALO 51.59 **TOTAL PUB WRKS ADM 4,271.42 Date: 03/30/06 11:08 Village of Buffalo Grove Page: 23 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000010 DEPT NO. 000463 FORESTRY VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 52355 ASAP SOFTWARE MULTIPLE 082760 3240 OFFICE SUPP 30.75 *TOTAL VENDOR ASAP SOFTWARE 30.75 * 306910 G & K SERVICES NO CHICAGO MULTIPLE 082789 3114 UNIF RENTAL 108.90 MULTIPLE 082891 3114 UNIF RENTAL 54.45 *TOTAL VENDOR G & K SERVICES NO C 163.35 * 903165 VBG-HEALTH INS APRIL 06 082995 3111 GRP MED & LIFE 12,215.17 *TOTAL VENDOR VBG-HEALTH INS 12,215.17 * 917060 WALMART COMMUNITY 0067 MAR 0 082841 3250 31.37 *TOTAL VENDOR WALMART COMMUNITY 31.37 * **TOTAL FORESTRY 12,440.64 Date: 03/30/06 11:08 Village of Buffalo Grove Page: 24 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 52355 ASAP SOFTWARE MULTIPLE 082760 3240 OFFICE SUPP 30.75 *TOTAL VENDOR ASAP SOFTWARE 30.75 * 134595 CERTIFIED FLEET SERVICES F2729 082768 4218 CONT AUTO SERV 948.60 *TOTAL VENDOR CERTIFIED FLEET SER 948.60 * 204600 EL-COR INDUSTRIES, INC 43662 082782 4213 AUTO PARTS 36.60 *TOTAL VENDOR EL-COR INDUSTRIES, 36.60 * 288960 FOSTER COACH SALES, INC. 375836 082787 4213 AUTO PARTS 59.23 *TOTAL VENDOR FOSTER COACH SALES, 59.23 * 306910 G & K SERVICES NO CHICAGO MULTIPLE 082789 3114 UNIF RENTAL 101.48 MULTIPLE 082891 3114 UNIF RENTAL 44.55 *TOTAL VENDOR G & K SERVICES NO C 146.03 * 326750 GROVE D.C. ELEC. , INC. 54691 082791 4218 CONT AUTO SERV 150.00 *TOTAL VENDOR GROVE D.C. ELEC. , I 150.00 * 550070 MASTER HYDRAULICS & MACH 8479 082803 4218 CONT AUTO SERV 784.00 *TOTAL VENDOR MASTER HYDRAULICS & 784.00 * 562190 MC MASTER-CARR SUPPLY CO. MULTIPLE 082804 4213 AUTO PARTS 129.75 MULTIPLE 082804 4213 AUTO PARTS 18.36 *TOTAL VENDOR MC MASTER-CARR SUPP 148.11 * 567900 MEIER BROTHERS TIRE SUPP 41030 082805 4213 AUTO PARTS 76.06 *TOTAL VENDOR MEIER BROTHERS TIRE 76.06 * 568020 MEMPHIS EQUIPMENT 5952 082806 4213 AUTO PARTS 1,538.66 *TOTAL VENDOR MEMPHIS EQUIPMENT 1,538.66 * 612240 N W FORD & STERLING Date: 03/30/06 11:08 Village of Buffalo Grove Page: 25 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 565857 082813 4213 AUTO PARTS 200.23 *TOTAL VENDOR N W FORD & STERLING 200.23 * 735170 RAYMAR HYDRAULIC REPAIR MULTIPLE 082820 4213 AUTO PARTS 195.44 MULTIPLE 082820 4213 AUTO PARTS 422.84 *TOTAL VENDOR RAYMAR HYDRAULIC RE 618.28 * 736600 RECYCLE TECH. INC. 48158 082822 4213 AUTO PARTS 309.10 *TOTAL VENDOR RECYCLE TECH. INC. 309.10 * 779901 SECY OF STATE 3/15/06 082909 4218 CONT AUTO SERV 78.00 *TOTAL VENDOR SECY OF STATE 78.00 903165 VBG-HEALTH INS APRIL 06 082995 3111 GRP MED & LIFE 6,942.92 *TOTAL VENDOR VBG-HEALTH INS 6,942.92 * 917060 WALMART COMMUNITY 0067 MAR 0 082841 3250 31.37 *TOTAL VENDOR WALMART COMMUNITY 31.37 * **TOTAL CENTRAL GARAGE 12,019.94 78.00 Date: 03/30/06 11:08 Village of Buffalo Grove Page: 26 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000010 DEPT NO. 000471 ESDA VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 499 FEB 06 082766 3211 TELEPHONE 20.90 *TOTAL VENDOR CALL ONE 20.90 * 139282 CINGULAR WIRELESS 72006 FEB 082771 3211 TELEPHONE 52.74 *TOTAL VENDOR CINGULAR WIRELESS 52.74 * 732510 RADIO-SHACK 232469 082819 4313 OFFICE EQUIPMENT 24.52 *TOTAL VENDOR RADIO-SHACK 24.52 * 903457 VERIZON WIRELESS U11.70016GC 082839 3211 TELEPHONE 956.40 *TOTAL VENDOR VERIZON WIRELESS 956.40 * **TOTAL ESDA 1,054.56 Date: 03/30/06 11:08 Village of Buffalo Grove Page: 27 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000010 DEPT NO. 000481 TRANSFER NON-OPER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903140 VILLAGE OF BUFFALO GROVE 3/28/06 082942 4823 PERS PROP REP TAX 8,584.38 *TOTAL VENDOR VILLAGE OF BUFFALO 8,584.38 903140 VILLAGE OF BUFFALO GROVE 3/21/06 082946 4823 PERS PROP REP TAX 11,991.87 *TOTAL VENDOR VILLAGE OF BUFFALO 11,991.87 903240 VILLAGE OF BUFFALO GROVE 3/21/06 082945 4822 PERS PROP REP TAX 14,616.10 3/28/06 082941 4822 PERS PROP REP TAX 10,462.93 *TOTAL VENDOR VILLAGE OF BUFFALO 25,079.03 **TOTAL TRANSFER NON-OPER 45,655.28 ***TOTAL CORPORATE FUND 472,374.77 378.55 Date: 03/30/06 11:08 Village of Buffalo Grove Page: 28 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000021 DEPT NO. 000021 CAP PROD-FACILITIES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 821600 LARRY SWIECA COMP PURC 082831 147 REC ALL OTHER 1,750.00 *TOTAL VENDOR LARRY SWIECA 1,750.00 **TOTAL CAP PROD-FACILITIES 1,750.00 Date: 03/30/06 11:08 Village of Buffalo Grove Page: 29 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000021 DEPT NO. 000511 CAP PROJ-FACILITIES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 103255 BONESTROO DEVERY & ASSOC MULTIPLE 082765 4611 WHITE PINE DRAIN/ 1,310.00 *TOTAL VENDOR BONESTROO DEVERY & 1,310.00 * 103255 BONESTROO DEVERY & ASSOC MULTIPLE 082765 4682 WHITE PINE DRAIN/ 5,552.75 MULTIPLE 082765 4682 WHITE PINE DRAIN/ 893.06 *TOTAL VENDOR BONESTROO DEVERY & 6,445.81 **TOTAL CAP PROD-FACILITIES 7,755.81 ***TOTAL CAP PROD-FACILITIES 9,505.81 Date: 03/30/06 11:08 Village of Buffalo Grove Page: 30 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000022 DEPT NO. 000512 CAP PROJ-ST & HIGWYS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 139900 CIVILTECH ENGINEERING CO. 33361 082772 4537 DFLD PKWY 83/WEIL 16,018.80 *TOTAL VENDOR CIVILTECH ENGINEERI 16,018.80 * 735300 RAYSA & ZIMMERMANN MULTIPLE 082821 4532 DEP DIA/LAKE CK/B 320.00 *TOTAL VENDOR RAYSA & ZIMMERMANN 320.00 * **TOTAL CAP PROJ-ST & HIGWYS 16,338.80 ***TOTAL CAP PROD-STREETS 16,338.80 Date: 03/30/06 11:08 Village of Buffalo Grove Page: 31 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000032 DEPT NO. 000522 DEBT SERV-SPEC SERV AREA VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 082993 4811 FND TRANS/EMP PEN 874.50 *TOTAL VENDOR VILLAGE OF BUFFALO 874.50 **TOTAL DEBT SERV-SPEC SERV AREA 874.50 ***TOTAL SPEC SERV AREA DEBT SERV 874.50 Date: 03/30/06 11:08 Village of Buffalo Grove Page: 32 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000042 DEPT NO. 000532 PENSION-FIRE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 568107 MESIROW FINANCIAL 2467442 082808 4935 ALL OTHER EXP 6,130.53 *TOTAL VENDOR MESIROW FINANCIAL 6,130.53 **TOTAL PENSION-FIRE 6,130.53 ***TOTAL FIRE PENSION FUND 6,130.53 Date: 03/30/06 11:08 Village of Buffalo Grove Page: 33 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000049 DEPT NO. 000539 HEALTH INSURANCE EXPENSE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 690810 PBA, INC. APR 06 082816 3141 INS PREM 23,901.12 *TOTAL VENDOR PBA, INC. 23,901.12 * 690810 PBA, INC. APR 06 082816 3140 INS PREM 9,602.65 *TOTAL VENDOR PBA, INC. 9,602.65 * **TOTAL HEALTH INSURANCE EXPENSE 33,503.77 ***TOTAL HEALTH INSURANCE RESERVE 33,503.77 Date: 03/30/06 11:08 Village of Buffalo Grove Page: 34 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000051 DEPT NO. 000251 WATER REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 LARRY BORESS 350029802 082917 1201 SALE OF WATER 14.52 *TOTAL VENDOR -> ONE-TIME VENDORS 14.52 * 551545 MAURO SEWER CONSTRUCTION 6004-1 082974 1299 ALL OTHER INCOME 22,762.80 *TOTAL VENDOR MAURO SEWER CONSTRU 22,762.80 598329 NAT POWER RODDING CORP 96980 082927 1201 SALE OF WATER 97.00 *TOTAL VENDOR NAT POWER RODDING C 97.00 * **TOTAL WATER REVENUE 22,874.32 Date: 03/30/06 11:08 Village of Buffalo Grove Page: 35 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 51210 ARLINGTON POWER EQUIP 288146 082850 3824 SMALL EQUIP 5.98 *TOTAL VENDOR ARLINGTON POWER EQU 5.98 * 52355 ASAP SOFTWARE MULTIPLE 082760 3240 OFFICE SUPP 30.75 *TOTAL VENDOR ASAP SOFTWARE 30.75 * 83465 B & B INSTRUMENTS, INC 1034083-01 082764 4014 RESERVOIRS 872.50 *TOTAL VENDOR B & B INSTRUMENTS, 872.50 * 120072 CALL ONE 495, FEB 06 082766 3211 TELEPHONE 520.86 *TOTAL VENDOR CALL ONE 520.86 * 152705 COM ED 23025 FEB/ 082854 3814 ELEC FAC 10,341.67 *TOTAL VENDOR COM ED 10,341.67 * 154157 CONTROL SERVICE, INC 2410 082857 3216 MAINT CONTR 2,265.20 *TOTAL VENDOR CONTROL SERVICE, IN 2,265.20 * 160360 NEW CROWN TROPHY 600452 082776 3219 PRINTING 50.00 *TOTAL VENDOR NEW CROWN TROPHY 50.00 * 161003 CTE 60002763-0 082890 4412 SYSTEM IMPROVEMEN 1,046.00 *TOTAL VENDOR CTE 1,046.00 * 306910 G & K SERVICES NO CHICAGO MULTIPLE 082891 3114 UNIF RENTAL 40.35 MULTIPLE 082789 3114 UNIF RENTAL 80.70 *TOTAL VENDOR G & K SERVICES NO C 121.05 * 418830 IL EPA-FISC SERV SECT 3/22/06 082908 3817 WAT SAMP ANALYSIS 5,385.00 *TOTAL VENDOR IL EPA-FISC SERV SE 5,385.00 888690 USA BLUE BOOK 134154 082884 4016 HYDRANTS & VALVES 230.84 Date: 03/30/06 11:08 Village of Buffalo Grove Page: 36 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 119009 082836 3823 CHEM/FERT 76.64 *TOTAL VENDOR USA BLUE BOOK 307.48 * 903100 VILLAGE OF BUFFALO GROVE 3/19/06 082948 3125 EMP CONT PENS 3,403.73 *TOTAL VENDOR VILLAGE OF BUFFALO 3,403.73 903165 VBG-HEALTH INS APRIL 06 082995 3111 GRP MED & LIFE 9,295.75 *TOTAL VENDOR VBG-HEALTH INS 9,295.75 903220 VILLAGE OF BUFFALO GROVE MULTIPLE 082949 3113 MISC EXP 11.08 *TOTAL VENDOR VILLAGE OF BUFFALO 11.08 * 917060 WALMART COMMUNITY 0067 MAR 0 082841 3250 31.37 *TOTAL VENDOR WALMART COMMUNITY 31.37 * **TOTAL WATER OPERATIONS 28,303.42 5,385.00 Date: 03/30/06 11:08 Village of Buffalo Grove Page: 37 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000051 DEPT NO. 000542 SEWER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 10410 AGSCO 1/348910 082847 4111 M&R DEPT EQUIP 292.50 *TOTAL VENDOR AGSCO 292.50 * 36720 AMERICAN WATER WORKS ASSN 1000303094 082848 3117 EMP SAFETY EQUIP 1,000.00 *TOTAL VENDOR AMERICAN WATER WORK 1,000.00 * 52355 ASAP SOFTWARE MULTIPLE 082760 3240 OFFICE SUPP 30.75 *TOTAL VENDOR ASAP SOFTWARE 30.75 * 120072 CALL ONE 499 FEB 06 082766 3211 TELEPHONE 1,079.23 499 FEB 06 082766 3211 TELEPHONE 216.58 *TOTAL VENDOR CALL ONE 1,295.81 152705 COM ED 23025 FEB/ 082854 3814 ELEC FAC 2,585.42 *TOTAL VENDOR COM ED 2,585.42 * 241825 ENV SAFETY GROUP, INC 8747 082783 3117 EMP SAFETY EQUIP 274.31 *TOTAL VENDOR ENV SAFETY GROUP, I 274.31 * 306910 G & K SERVICES NO CHICAGO MULTIPLE 082891 3114 UNIF RENTAL 26.85 MULTIPLE 082789 3114 UNIF RENTAL 53.70 *TOTAL VENDOR G & K SERVICES NO C 80.55 * 468230 JULIE, INC 2-6-0184 082797 3217 EQUIP RENTAL 191.35 *TOTAL VENDOR JULIE, INC 191.35 * 729350 QUILL CORPORATION 5227529 082878 3250 MISC SUPP 163.98 *TOTAL VENDOR QUILL CORPORATION 163.98 * 799136 SMITH & LOVELESS, INC PS27559 082828 4018 LIFT STATIONS 31.02 *TOTAL VENDOR SMITH & LOVELESS, I 31.02 * 903100 VILLAGE OF BUFFALO GROVE Date: 03/30/06 11:08 Village of Buffalo Grove Page: 38 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000051 DEPT NO. 000542 SEWER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 3/19/06 082948 3125 EMP CONT PENS 1,825.08 *TOTAL VENDOR VILLAGE OF BUFFALO 1,825.08 903165 VBG-HEALTH INS APRIL 06 082995 3111 GRP MED & LIFE 1,548.20 *TOTAL VENDOR VBG-HEALTH INS 1,548.20 917060 WALMART COMMUNITY 0067 MAR 0 082841 3250 27.64 *TOTAL VENDOR WALMART COMMUNITY 27.64 * 933902 JEFF WILK YR 06 082842 3113 MEMBERSHIP/DUES 60.00 *TOTAL VENDOR JEFF WILK 60.00 * **TOTAL SEWER OPERATIONS 9,406.61 ***TOTAL WATER & SEWER FUND 60,584.35 5,385.00 Date: 03/30/06 11:08 Village of Buffalo Grove Page: 39 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 32147 AKT-1 INDUSTRIES, INC MULTIPLE 082755 3260 SUPP GC/M&R DEPT 44.95 *TOTAL VENDOR AKT-1 INDUSTRIES, I 44.95 * 32147 AKT-1 INDUSTRIES, INC MULTIPLE 082755 4111 SUPP GC/M&R DEPT 170.45 *TOTAL VENDOR AKT-1 INDUSTRIES, I 170.45 * 48615 THE ANTIGUA GROUP, INC MULTIPLE 082886 3370 MERCH PURCH 1,735.46 *TOTAL VENDOR THE ANTIGUA GROUP, 1,735.46 * 58182 SBC 0649 FEB 0 082887 3211 TELEPHONE 59.00 *TOTAL VENDOR SBC 59.00 * 82110 BANNER PLUMBING SUPP CO 1081733 082954 3916 MAINT BLDG & FAC 22.02 *TOTAL VENDOR BANNER PLUMBING SUP 22.02 * 91700 G.W. BERKHEIMER CO,INC. 827455 082956 3916 MAINT BLDG & FAC 129.38 *TOTAL VENDOR G.W. BERKHEIMER CO, 129.38 * 99998 SOON N. KIM YEAR 06 082893 1225 MEMBERSHIP/PASSES 1,275.00 *TOTAL VENDOR -> ONE-TIME VENDORS 1,275.00 * 120072 CALL ONE 499 FEB 06 082766 3211 TELEPHONE 265.74 *TOTAL VENDOR CALL ONE 265.74 * 139085 CHICAGOLAND TURF 8309 082769 3823 CHEM/FERT 8,123.00 *TOTAL VENDOR CHICAGOLAND TURF 8,123.00 * 147200 ARTHUR CLESEN, INC. 207878 082958 3823 CHEM/FERT 5,280.00 *TOTAL VENDOR ARTHUR CLESEN, INC. 5,280.00 152750 COMMONWEALTH EDISON 585007 FEB 082855 3811 ELEC FAC 4,136.65 *TOTAL VENDOR COMMONWEALTH EDISON 4,136.65 Date: 03/30/06 11:08 Village of Buffalo Grove Page: 40 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 180097 DELL FINANCIAL SERV. 523.41388 082963 3221 COMP SERV 30.85 *TOTAL VENDOR DELL FINANCIAL SERV 30.85 * 188630 DESERT SPRINGS WATER CO 1599 082779 3260 SUPP GOLF COURSE 90.00 *TOTAL VENDOR DESERT SPRINGS WATE 90.00 * 192670 DRUMMOND AMER CORP 4052806 082781 4111 M&R DEPT EQUIP 123.44 *TOTAL VENDOR DRUMMOND AMER CORP 123.44 * 306910 G & K SERVICES NO CHICAGO MULTIPLE 082789 3114 UNIF RENTAL 382.35 *TOTAL VENDOR G & K SERVICES NO C 382.35 * 313200 GOLDEN WEST INDUST SUPP MULTIPLE 082790 3917 M&R G C/EMP SAF E 278.36 *TOTAL VENDOR GOLDEN WEST INDUST 278.36 * 418900 IL RECOVERY SYSTEMS 1718252 082794 4211 GASOLINE 35.00 *TOTAL VENDOR IL RECOVERY SYSTEMS 35.00 * 419040 IMPERIAL HEADWEAR, INC MULTIPLE 082892 3370 MERCH PURCH 590.71 MULTIPLE 082892 3370 MERCH PURCH 625.30 *TOTAL VENDOR IMPERIAL HEADWEAR, 1,216.01 * 468270 J.W. TURF, INC MULTIPLE 082799 4111 M&R DEPT EQ 836.07 *TOTAL VENDOR J.W. TURF, INC 836.07 * 522905 LESCO CREDIT SERVICES MULTIPLE 082971 3823 CHEM/FERT 5,505.41 *TOTAL VENDOR LESCO CREDIT SERVIC 5,505.41 * 523100 LEWIS EQUIPMENT CO MULTIPLE 082802 4111 M&R DEPT EQUIP 1,111.73 *TOTAL VENDOR LEWIS EQUIPMENT CO 1,111.73 * 546823 MARLO SPORT GOLF ACCESS Date: 03/30/06 11:08 Village of Buffalo Grove Page: 41 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 498223 082894 3370 MERCH PURCH 176.24 *TOTAL VENDOR MARLO SPORT GOLF AC 176.24 * 568030 MENARDS MULTIPLE 082807 3917 M&R GC/MAINT B&F 100.91 *TOTAL VENDOR MENARDS 100.91 * 568108 METEORLOGIX 1407245 082809 3221 COMPUTER SERVICE 1,797.05 *TOTAL VENDOR METEORLOGIX 1,797.05 * 612020 NICOR 3060 FEB 0 082896 3812 GAS FAC 1,299.47 MULTIPLE 082980 3812 GAS FAC 253.39 *TOTAL VENDOR NICOR 1,552.86 * 620425 HSBC BUSINESS SOLUTIONS 3035J0091 082814 3260 SUPP GOLF COURSE 81.69 *TOTAL VENDOR HSBC BUSINESS SOLUT 81.69 * 706700 PING MULTIPLE 082898 3370 MERCH PURCH 4,300.66 *TOTAL VENDOR PING 4,300.66 * 805560 SPARKLING IMAGE OF MULTIPLE 082829 3260 SUPP GOLF COURSE 125.00 *TOTAL VENDOR SPARKLING IMAGE OF 125.00 * 818220 FIRST CAPITAL MULTIPLE 082899 3370 MERCH PURCH 2,548.67 MULTIPLE 082899 3370 MERCH PURCH 8.78 *TOTAL VENDOR FIRST CAPITAL 2,557.45 * 844355 TITLEIST MULTIPLE 082900 3370 DR RANGE EXP/MERC 1,241.38 MULTIPLE 082900 3370 DR RANGE EXP/MERC 2,805.07 MULTIPLE 082900 3390 DR RANGE EXP/MERC 2,940.00 MULTIPLE 082900 3370 DR RANGE EXP/MERC 9,456.04 MULTIPLE 082900 3370 DR RANGE EXP/MERC 225.40 *TOTAL VENDOR TITLEIST 16,667.89 * 851123 TORO NSN 606010-09/ 082881 3221 COMP SERVICE 2,388.00 *TOTAL VENDOR TORO NSN 2,388.00 * Date: 03/30/06 11:08 Village of Buffalo Grove Page: 42 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 856206 TURF PRO EQUIP CO MULTIPLE 082833 4111 M&R DEPT EQUIP 2,404.66 *TOTAL VENDOR TURF PRO EQUIP CO 2,404.66 903100 VILLAGE OF BUFFALO GROVE 3/1.9/06 082948 3125 EMP CONT PENS 2,660.38 MULTIPLE 082993 3125 FND TRANS/EMP PEN 111.18 *TOTAL VENDOR VILLAGE OF BUFFALO 2, 771.56 * 903165 VBG-HEALTH INS APRIL 06 082995 3111 GRP MED & LIFE 3, 531.07 *TOTAL VENDOR VBG-HEALTH INS 3,531.07 916700 PAULA WAGASKY 3/28/06 082901 3240 OFF SUPP/AD-PROMO 54.35 3/28/06 082901 3391 OFF SUPP/AD-PROMO 90.00 *TOTAL VENDOR PAULA WAGASKY 144.35 * 988700 ZIMMERMAN HARDWARE MULTIPLE 082844 3824 MISC EXP 336.27 MULTIPLE 082844 4111 MISC EXP 21.55 *TOTAL VENDOR ZIMMERMAN HARDWARE 357.82 * **TOTAL GOLF OPERATION-BGGC 69,808.08 ***TOTAL BUFFALO GROVE GOLF CLUB 69,808.08 Date: 03/30/06 11:08 Village of Buffalo Grove Page: 43 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 48615 THE ANTIGUA GROUP, INC MULTIPLE 082886 3370 MERCH PURCH 2,720.45 *TOTAL VENDOR THE ANTIGUA GROUP, 2,720.45 * 51210 ARLINGTON POWER EQUIP MULTIPLE 082759 4111 M&R DEPT EQUIP 320.74 *TOTAL VENDOR ARLINGTON POWER EQU 320.74 * 117910 BURTON GOLF, INC. MULTIPLE 082888 3370 MERCH PURCH 1,014.07 *TOTAL VENDOR BURTON GOLF, INC. 1,014.07 * 120072 CALL ONE 499 FEB 06 082766 3211 TELEPHONE 265.74 *TOTAL VENDOR CALL ONE 265.74 * 152750 COMMONWEALTH EDISON 85004 FEB 082889 3811 ELEC FAC 3,703.74 *TOTAL VENDOR COMMONWEALTH EDISON 3,703.74 * 180097 DELL FINANCIAL SERV. 521.41388 082963 3221 COMP SERV 30.85 *TOTAL VENDOR DELL FINANCIAL SERV 30.85 * 200610 EAGLE ONE GOLF PRODUCTS MULTIPLE 082964 3917 M&R GOLF COURSE 1,616.94 *TOTAL VENDOR EAGLE ONE GOLF PROD 1,616.94 276200 F & F OFFICE SUPPLIES MULTIPLE 082785 3260 SUPP REC/GOLF COU 219.50 *TOTAL VENDOR F & F OFFICE SUPPLI 219.50 * 306910 G & K SERVICES NO CHICAGO MULTIPLE 082789 3114 UNIF RENTAL 79.05 MULTIPLE 082967 3114 UNIF RENTAL 74.79 *TOTAL VENDOR G & K SERVICES NO C 153.84 * 313200 GOLDEN WEST INDUST SUPP MULTIPLE 082790 3117 M&R G C/EMP SAF E 234.50 *TOTAL VENDOR GOLDEN WEST INDUST 234.50 * 419040 IMPERIAL HEADWEAR, INC MULTIPLE 082892 3370 MERCH PURCH 631.96 *TOTAL VENDOR IMPERIAL HEADWEAR, 631.96 * Date: 03/30/06 11:08 Village of Buffalo Grove Page: 44 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 468270 J.W. TURF, INC MULTIPLE 082799 4111 M&R DEPT EQ 81.28 MULTIPLE 082799 4111 M&R DEPT EQ 70.81 *TOTAL VENDOR J.W. TURF, INC 152.09 * 523062 LEUZINGER CONSULTING, INC 61 082972 4613 C/P GOLF COURSE 600.00 *TOTAL VENDOR LEUZINGER CONSULTIN 600.00 * 562138 MCI COMM SERV 9228 FEB 0 082895 3211 TELEPHONE 16.64 *TOTAL VENDOR MCI COMM SERV 16.64 * 567900 MEIER BROTHERS TIRE SUPP 41922 082976 4111 M&R DEPT EQUIP 82.02 *TOTAL VENDOR MEIER BROTHERS TIRE 82.02 * 568032 MENARD'S MULTIPLE 082977 3260 SUPP GOLF COURSE 85.37 *TOTAL VENDOR MENARD'S 85.37 * 568288 METRO PROF PROD INC 91405-00 082978 3260 SUPP GOLF COURSE 310.85 *TOTAL VENDOR METRO PROF PROD INC 310.85 * 596750 NORTHSHORE AUTO PARTS 762217 082981 4111 M&R DEPT EQUIP 18.68 760125 082812 4111 M&R DEPT EQUIP 247.17 *TOTAL VENDOR NORTHSHORE AUTO PAR 265.85 * 696079 PEOPLES ENERGY MULTIPLE 082876 3812 GAS FAC 1, 925.17 MULTIPLE 082876 3812 GAS FAC 2,922.34 *TOTAL VENDOR PEOPLES ENERGY 4,847.51 * 736930 RICK REED 3/14/06 082823 3112 PRO TRNG 35.00 *TOTAL VENDOR RICK REED 35.00 * 818220 FIRST CAPITAL MULTIPLE 082899 3370 MERCH PURCH 2,000.00 *TOTAL VENDOR FIRST CAPITAL 2,000.00 * Date: 03/30/06 11:08 Village of Buffalo Grove Page: 45 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 844355 TITLEIST MULTIPLE 082900 3370 DR RANGE EXP/MERC 6, 945.58 MULTIPLE 082900 3370 DR RANGE EXP/MERC 1,631.00 MULTIPLE 082900 3370 DR RANGE EXP/MERC 688.32 MULTIPLE 082900 3370 DR RANGE EXP/MERC 301.84 MULTIPLE 082900 3370 DR RANGE EXP/MERC 6,366.85 *TOTAL VENDOR TITLEIST 15, 933.59 * 903100 VILLAGE OF BUFFALO GROVE 3/19/06 082948 3125 EMP CONT PENS 2,001.56 *TOTAL VENDOR VILLAGE OF BUFFALO 2,001.56 903165 VBG-HEALTH INS APRIL 06 082995 3111 GRP MED & LIFE 4,197.07 *TOTAL VENDOR VBG-HEALTH INS 4,197.07 * **TOTAL GOLF OPERATIONS-AGC 41,439.88 ***TOTAL ARBORETUM GOLF CLUB FUND 41,439.88 Date: 03/30/06 11:08 Village of Buffalo Grove Page: 46 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 04/03/06 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED ****TOTAL BILLS 710,560.49 5,763.55 Board Agenda Item Submittal VI-A Requested By: Richard A Kuhl Entered By: Ghida Neukirch Agenda Item Title: Proclamation-Arbor Day Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 03/30/2006 04/03/2006 0 Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. It is recommended that Friday, April 28, 2006 be designated as Arbor Day in the Village of Buffalo Grove. Arbor Day has traditionally been designated to coincide with the last Friday in April. Participation in Arbor Day and designating same within the community is part of maintaining the Tree City U.S.A. Award. As part of this year's celebration, the Village's Forestry Department will participate with local 3rd grade classes, providing and distributing seedlings as well as offering to speak about Arbor Day and the forestry activities in the community. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Arbor Da.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William R. Balling, Village Manager FROM: Richard A. Kuhl, Superintendent of Public Works Operations DATE: March 22, 2006 RE: ARBOR DAY PROCLAMATION Bill, I have attached the Proclamation, proclaiming Friday, April 28, 2006 Arbor Day in Buffalo Grove. Traditionally the last Friday in April has been designated as Arbor Day in Illinois. The Proclamation is one of four criteria to qualify for the Tree City U.S.A. Award. As in previous years to be designated a Tree City U.S.A. the Forestry Program must comply with four(4) standards. Standard 1: The Village must have a Tree Board'.or Department. The Plan Commission qualifies as the Tree Board and of course our Forestry Division qualifies and complies with this standard; Standard 2: The Village must have a Tree Ordinance. Chapter 12.20 of the Municipal Code and Section 16.50.120 of the Development Ordinance comply with this standard. Standard 3: The Village must have a Community Forestry Program with an annual budget of at least $2.00 per capita. The Village Forestry Program provides for regular care and maintenance of approximately 20,000 parkway trees, and shrubs and trees in open space areas, detention sites and around Village owned facilities. Care and maintenance includes planting, pruning, trimming and removal of trees and shrubs. Additionally, the program includes an information service for residents with questions related to landscape maintenance, landscape plan review for residential, retail/commercial and new development. These activities and the forestry budget of approximately $326,179.00 met the criteria outlined in Standard 3. Standard 4: The Village must participate in an Arbor Day Activity and a Proclamation designating Arbor Day in Buffalo Grove. As part of Buffalo Grove's Arbor Day celebration the Forestry section will provide and distribute seedlings to all 3rd grade elementary classes in Buffalo Grove. Members of the Forestry Section will be available to speak to 3rd grade classes about Arbor Day and Forestry activities in Buffalo Grove. Staff has submitted the information to support each Standard and for the 18th consecutive year the Arbor Day Foundation has recognized the Village as a Tree City U.S.A. William R. Balling March 22, 2006 Page 2 It is with great pride the Forestry Section would like to present the 2005 Tree City U.S.A. 18" year award to the Village President and Board of Trustees during the next scheduled Village Board meeting April 3, 2006 and respectfully request that the Village President and Board of Trustees proclaim Friday, April 28, 2006 Arbor Day in Buffalo Grove. If you have any questions, please let me know. kic yard A Ituiil,� Superintendent of Public Works Operations 1. attachment g:\common\opsadmin\memo\ardyp42006.doc —�� rwrtuuuuuuuurrtrrtrrtrrtrrtrrtrrtrrtrrtrrt«rtrrtrrtn'r"ravrt44rWuo uW6NUR0 r rr mOrulf rmr rtlulrtxr @,4'[SGGGG .tutw0<6 sx(«r a aUa U.w.(rii. rRai. MaulJ Gf FAotta «aiu;n.nui.r nuMuuv,.avlu aar.or irzNwe,o.i.... G VILLAGE OF BUFFALO GROVE O- cla.1' iatuon WHEREAS, in 1872 J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees, and WHEREAS, this day, called Arbor Day, was first observed with the planting of more than one million trees in Nebraska, and Arbor Day is now observed throughout the nation and.the; world, and WHEREAS, trees reduce the erosion of precious topsoil by wind and water, reduce heating and cooling costs., moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife, and WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products, and WHEREAS, trees beautify and enhance the economic vitality of our community, and WHEREAS, trees, wherever they are planted, are a source of joy and spiritual renewal, and WHEREAS, the Village of Buffalo Grove has been recognized as a Tree City USA by the National Arbor Day Foundation and desires to continue the maintenance of our village urban forest; NOW, THEREFORE, BE IT KNOWN THAT I ELLIOTT HARTSTEIN, PRESIDENT OF THE VILLAGE OF BUFFALO GROVE ALONG WITH THE BOARD OF TRUSTEES, do hereby proclaim April 28, 2006 Arbor Day in the Village of Buffalo Grove, and call upon all citizens and civic organizations to support efforts to protect our trees and woodlands and to support our Village Urban Forestry Program. DATED THIS 3rd DAY OF APRIL 2006. Elliott Hartstein Village President Board Agenda Item Submittal VIII-A Requested By: Gregory P Boysen Entered By: Linda J Miller Agenda Item Title: The APWA Lake Branch recognized the Village of Buffalo Grove for a"2006 Public Works Project of the Year"for the Indian Creek Erosion Control and Flood Conveyance Improvements Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 03/23/2006 04/03/2006 0 Consent Agenda PW Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The Village received recognition from the APWA Lake Branch for a "2006 Public Works Project of the Year" in the environmental improvement(under $2 million) category for the Indian Creek Erosion Control and Flood Conveyance Improvements. A plaque highlighting the award will be presented by Cindy Flower, APWA Lake Branch President, for display in the Village Hall. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files AF' A Award 06.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Table of Con tents APWA Nomination Form Introductions Project Description Construction Issues Environmental Considerations Project Safety and Community Relations Time/Money Saving Innovations Project Benefits Photography 911,211 ELM Village of Buffalo Grove, Indian Creek 'pr Erosion Control and Flood Conveyance lnq�,)rovemenfts Page I ,�4io w �!E':l March 1,2006(notpostmorked) Indian Creek Erosion Control and Gregory Boysen, P.E. II"11f6Ill"UE Flood Conveyance Improvements Name Director of Public Works ���oII��UU�1��U °U��:11�. U��:U�111U71II���oU��UwIIIIU�III"II II�'Uf4U11": November 15, 2005 rule Must be substanoallycompleted(90%)and aulableforpublicuseasofDecember31ZOOS. Village Of Buffalo Grove 14����lIIIPU IIU� f4��U�liU�IIIIU�U��U Buffalo Grove A(,ei,cysol<,'l1 iiz,lllol I Fifty One Raupp Boulevard Address(If po,t off—box,a dLid,stn-t"ddwy, u�Uu u�:1f U�IfUIIU U�iiU�11GUU�rU Buffalo Grove IL 60089 ❑ structures ❑Transportatlon Gty I- GI,I'u,tal Code ® Inmonment (847) 459-2500 (847) 537-5845 Fax ElIIlstoncal Restoratlon/Preservatlon Pnol le ❑ Disaster or[mergency Construction/Repair gboysen(a,vbg.Org E-mall nn II I��lll1U (0, 5U1 ��ll ® Less than$2 Million ❑ $2-$1 O WIlon Thomas Ganfield ❑ $10-100Milllon Name ❑ More than,$100 Million Water Resources Specialist rule rlf4UIf11f4Uiilllf1lii f4Uii ':IfIIU���U Baxter&Woodman Inc. Gregory Boysen, P.E. „<,ei,cyrol iLatiol, name 8678 Ridgefield Road Director of Public Works Addle"(if posi uf`"e box II`ILid,St"I`O`i""'' Title Crystal Lake IL 60012 Village of Buffalo Grove ily '``"` Po,,al(ode Age,<,,r„<,,,,,Izatlo„ (815) 459-1260 (815) 455-0450 Fifty One Raupp Boulevard I'I'°"e Fax Addis„rd Lost oflic,bur,in(u 1e,beet adds ess) tganfield@baxterwoodman.com Buffalo Grove IL 60089 E-mall City il'rte-ProvilI- zip-Pott'd Code_ continued on backside. (847) 459-2500 (847) 537-5845 .. Prione Fax gboysen@vbg.org E-mail �J' UUSE f4IIlUIIUIIUU,SS BUClH OIF II1111U': lllll10 5 IIIIU UO%llll fllOfllf l lllllll6l) Ih3'UJ (can onlybenominotedbymonogingpublicogencyor ° 111�II�UUI4UIIIIIIIIU,u IIUU�U���UIIIIUUUIIIIIIf4UIIIIUUIIII, f4IIlUIIIIOI4 lfllG II0, HlE IIPUUH]Lf APWAChupters.) °aEOUII(Iw,IIIIff 1IUIIIIGUfll II,0,5 alllh°;UUE. Gregory Boysen P.E. Completion date contained in contract.Any time extensions granted name should be addressed in the submittal. Director of Public Works retie Construction schedule,management,and control techniques used. Village of Buffalo Grove A(lei cy/Orgel Z'11101 i Safety performance including number of lost-time injuries per 1,000 Fifty One Raupp Boulevard man hours worked and overall safety program employed during the Adtrlwss(If pu,t off i<e bur,a dLide stnet'10trli ess) construction phase. Buffalo Grove IL 60089 City Staiel'iuviri<e GpI'u,talCrde Ind considerations including special steps taken to preserve ($47) 459-2500 (847) 537-5845 protect the environment,endangered species,etc,during the construction phase. Prlorle Far gboysen@vbg.org Community relationsa summary of the efforts by the agency,consul- tant and contractor to protect public lives and property,minimize public inconvenience and improve relations. IIIIIIU,5 E Il fli lll UlE�1�l lll IS °"UlIlUUUIIUIlU 13'E 5 EU l'll"II" "II"UUPi Unusual accomplishments under adverse conditions,including but not limited to,adverse weather,soil or site conditions,or other occurrences Public Works Project of the yoaf Awards Program over which there was no control. American Public Works Association 2345 Grand Boulevard,Suite 500 Additional considerations you would be to bring to the attention of Kansas City,MO 64108-2641 the project review panel such as innovations in technology and/or management applications during the project. flOTE; Supporting documentation is limited to twenty(20)pages, exclusive of photographs and nomination form.This submittal will not be returned.When possible,please provide original photographs(black& white or color),as photographs will be used for promotional purposes by the association.Original submittal and all copies should include nomina- tion form and supporting documentation.Six copies of submittal are required. INTRODUCTIONS Award Nomination 2006 APWA Public Works Project of the Year - Environmental Less than $2 Million Project: INDIAN CREEK EROSION CONTROL & FLOOD CONVEYANCE IMPROVEMENTS Managing Agency and Construction by: Village of Buffalo Grove E "ou,tnlnIC,no\1 he M1 ,ti r.qIWid 4 Designed by: Baxter & Woodman, Inc. Consulting Engineers nB A X 0" nWOODMAN n Consulting Engineers Im n n n n �'�Iii�d a uoo iwI Village o Buffalo Grove, Indian Creek ��I y Erosion Control and Flood Conveyance inq:)rnvenla ntn Paga,. PROJECT DESCRIPTION Indian Creek is a natural waterway running through the Village of Buffalo Grove and located in close vicinity to many residential properties.A segment of Indian Creek had major erosion along its banks that was causing trees to fall into the water and threatening the loss of soil around residential structures. The fallen trees and miscellaneous accumulated debris exacerbated the erosion problem, reduced flow dynamics, and increased flood level heights. This raised the concern of flooding to the residents that lived along its banks. The Village of Buffalo Grove hired Baxter&Woodman, Consulting Engineers to help solve Indian Creek's erosion problem. A biotechnical approach was used that included reshaping the bank to improve flood conveyance, the construction of a rock toe at the base of the streambank, erosional control blankets along the streambank, and the planting of native vegetation along the bank. A small bendway weir was placed in Indian Creek to help divert flows away from the sensitive streambank. Non-native buckthorns and honeysuckles were removed to allow the native grasses and forbs with deeper roots to germinate and stabilize the streambank and buffer areas. The Village utilized their own Public Works crew and equipment to conduct construction and to remove the fallen trees and debris jams in order to improve flow conditions and stabilize the Indian Creek bank. �'�Iii�a a uo iwla Village o Buffalo r"ada, Indian Creek Erosion Control and Flood Conveyancehnj:aaor ema nfts P ga r CONSTRUCTION ISSUES Schedule The Village went to great lengths to coordinate with the residents, regulatory agencies (US Army Corporation of Engineers and The Lake County Stormwater Management Commission), Baxter & Woodman, Inc., and Public Works forces. The permitting process began in January of 2005. Once the permits were obtained from the regulatory agencies, the Village scheduled the project to be conducted when water flow was low in Indian Creek and also at a time when major operations of the Public Works Department would not be disturbed. The project began in October, 2005 when the flows in Indian Creek were down, to minimize sediment disturbance and to provide better working conditions for the crew. From a construction standpoint, this meant there was more bank exposure and less water, which made it easier to conduct the improvements. The project was completed in November of 2005. Challenges Project scheduling was difficult due to uncertainty of the weather. Construction needed to be done while Indian Creek water levels were low and more of the streambank would be exposed. Due to the uncertainty in weather, the time period when water levels would be at their lowest could not be clearly defined. In addition, it was also necessary to begin and finish the work quickly because of the possibility of increased water levels due to rainfall. Increased water levels could stifle the project for an uncertain amount of time dependant on how long it would take for levels to lower again. Non-native plants contributed to the erosion problem. Existing non-native buckthorn and honeysuckle plants lined the streambank, shading out the native herbaceous plants and contributing to the Indian Creek erosion problem. Native plants are necessary because they have deep roots that stabilize the soil along the bank. The non-native shrubs have shallow roots and do not allow ground cover 1q0iii�d a uo iw Village Buffalo�tt Grove, w��rtt Creek I y Erosion Control and Flood Conveyance hnjj,)rova;m nfts Page 6 to grow under them, allowing the soil to run off during rain events. It was determined that these non-native plants needed to be completely removed, and replaced with herbaceous, deep-rooted, native plants to stabilize the bank and minimize erosion. The erosion added silts and sediments to the stream. The affect of increased silts and sediments is harmful to the aquatic community. These foreign elements can kill living organisms, smother fish spawning sites, and drastically change the stream ecology. Eventually the only survivors will be those organisms that can tolerate the excess silt and sediment loadings. To prevent this problem a rock toe was constructed at the base of the streambank and a bendway weir was placed along the bottom of the creek in order to divert the flow away from the streambank. Another concern was that construction would cause a disturbance and temporarily increase the levels of added silts and sediments. In order to protect the stream during construction a sand bag wall and a turbidity silt curtain were placed across the creek downstream of the construction site to create two barriers in order to trap excess silt during the project and protect the Indian Creek aquatic life. Unusual Accomplishments A significant challenge was to remove the fallen trees and other debris in the stream without adversely impacting the streambed. There were numerous fallen trees and miscellaneous man-made materials scattered in Indian Creek throughout the project site. This debris was obstructing water flow. Using expert machine handling techniques, the debris was removed from the stream without damaging the streambed. To minimize disturbance, the debris was cleared to one central location and any brush was chipped and reused for residential purposes. �'�Iii�d a uo iw Village o Buffalo Grove, Indian Creek ��I y Erosion Control and Flood Conveyance hnj:)rovenla nftc Paga,.7 ENVIRONMENTAL CONSIDERATIONS Environmental issues were also a concern. An existing wetland is located next to the project site. Baxter & Woodman marked the boundaries of the wetland. The Public Works crew avoided any impacts to this area throughout the construction phase. The streambank, which was contributing silts and sediments to Indian Creek, is now stabilized due to the new improvements. Non-native shrubs were removed and replaced with native herbaceous plants that will not only fight against erosion, they will also provide additional habitat for the area wildlife. PROJECT SAFETY/COMMUNITY RELATIONS Safety was at the forefront of this project. The Village followed standard safety procedures and there were no lost-time injuries during construction. Village staff personally communicated with residents and kept them abreast of construction scheduling and work site information. Constant communication with the residents was imperative throughout the project. Two residential properties were located on the project site and access between the two houses was needed in order to conduct the necessary improvements. The Village contacted these residents personally and consulted them in all matters regarding access to the site, construction time frames, and restoration of disturbed areas. Coordination with the residents was an on-going effort. With regard to the Indian Creek project, every precaution was made not to further harm or damage the stream or wildlife during construction. This was accomplished through the installation of the turbidity silt curtain, sand bag barriers, and expert machine handling techniques in order to remove debris, protect the existing wildlife, and stabilize conditions. �'�Iii�d a uo iw Village o Buffalo Grove, Indian Creek ��I y Erosion Control and Flood Conveyance hnj:)rovema nftc Paga. TIME/MONEY SAVING INNOVATIONS In order to save time and money the Village's Public Works Department conducted all the work themselves. This way there was better control over costs, scheduling, communication, and waste. They shopped around for the necessary supplies such as the seed, rock, erosion control blankets, silt curtain, and various other supplies that were not normally stocked by the Village. Nothing was wasted, as they also used their own equipment to shape the streambanks and remove the brush, which they then chipped and used on-site as mulch or made available for residential re-use. PROJECT BENEFITS Through the removal of various debris jams, replacement of non-native plants with native herbaceous ones, construction of the bendway weir and installation of a rock toe along the bank, erosion on Indian Creek was ended. In conjunction with these improvements, the reshaping of the bank improved flood conveyance capacity, protecting the residential buildings along the creek from flood-related problems. Additional benefits concerning the Indian Creek improvements also included improved aesthetics. Before construction began, Indian Creek was littered with debris including fallen trees and other materials that blocked and restricted its water flow. The reshaping, removal of debris, and the encouragement of native plant germination greatly increased aesthetics, giving Indian Creek a new clean/fresh look and feel that residents can now enjoy with ease.Also, the project resulted in improved habitat for the aquatic community and the various wildlife in the area. �'�Iii�d a uo iw m Village o Buffalo Grove, n�ian Creek ��I y Erosion a��wia�n Control and Flood�7a�nu�������ttnr a h��j:)�°a�u�a���a n�c�Page,�.� PHOTOS This shows Indian Creek before improve .t r h, ments. There is a large u �u amount of fallen trees • and man-made materi • als that are blockings � • the flow of water. y ` rV nFi a Nip i r This is also In- than Creek before improvements r ,St Z1c r(,iril SII � pM,, ` and shows the m streambank is actively eroding. ' Residential prop- erty is very close to the streambank, raising concerns about flooding due to the high water levels. IM � �w R uipiw a Erosion Contrail and Flood Conveyance Ini�:ro�°a�ura������ents �Page ��1(; Village a�d"���ad"d"ds'�tt�a� Grove, Indian�7�°aoa���� a� � w d ✓ / q�iL I 1 s f, � MGM ■i 11 (��', . �rm. r IIY w i i ry 1 Y Sri i s t f J o ' r, q vti This is Indian Creek when improvements are almost completed. The non-native shrubs have been removed and a rock toe has been added to the base of the streambank. The erosion control blankets and native seed have not yet been placed. You can also catch a glimpse of the sand bag wall and silt curtain (left of center) used to minimize disturbance during construction. IM � �w R�uipigyv Erosion Contrail and Flood�xa�nveitance Ini�:ro�°a�ura������ents � "age 11 Village a� Buffalo �.��"�auraY ��w�s'�tt��x�°a�a�a�� ��6� egpI'q G t ,w six r 1l�/J 6w� r ,f7si ��Unit l rll Here is an up-close look at some of the preventative measures taken during construction. The sand bag wall was used as the first barrier against increasing silts and sediments in the creek during construction. The second barrier used was the silt curtain. This curtain would trap anything able to get past the sand bags and protect the aquatic life from any danger these elements would cause. Both are temporary structures and were removed shortly after improvements were completed. IM � �w R�uipi�w a Erosion Contrail and Flood Conveyance�nj� ,)�°a�ura�����enftw�Page ��1 Village a�d"���ad"d"ds'�tt�a� Grove, Indian�7�°aoa���� a� � Y i 1J"y i� lP it i r Yr,4 ........... VA p Ih!V IIII,III , &mm 0 r Indian Creek Streambank shaping improvements are finally complete. The last step (not pictured) was to lay down the seed and erosion control blankets. Now residents can enjoy the beautiful scenery and use the stream for recreation without the concerns of flooding and erosion. IM � �w� R�uipl�w a Erosion Contrail and Flood Conveyance lnq,roe°a�ura�����enftw�Page ��13 Village a�d"���ad"d"ds'�tt�a� Grove, Indian�7�°aoa���� a� � mv, Mad Village of Buffalo Grove U �✓ Ui i e �.� f�� yak^ i� r✓Dp� ��Y ��^✓, �, : ( w✓rid �� f y�' 'a JyyN pp � � "�✓ r 7 � is 1� i h i IU �Hyri py llfit%1 r V C � r ''' Indian Creek Erosion Control and Flood �ro 111� � Conveyance Improvements �x 2006 APWA a 1 n Public Works Project of the Year TWA,✓ Less than $ Z Million Environmental r 1Ur, r Board Agenda Item Submittal Ix-A Requested By: Ghida Neukirch Entered By: Ghida Neukirch Agenda Item Title: Overview of the 2006 Buffalo Grove Invitational Fine Art Festival Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 03/30/2006 04/03/2006 ❑ Consent Agenda OVM ❑ Regular Agenda ❑ None Does this item Does this item include Will AV equipment be Type of AV Needed: relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? ❑ Video ❑ Computer ❑ Yes 0 No ❑ Yes 0 No Yes ❑ No ElDoc Camera ❑ Easel ❑ Other Item Description Will this action involve an expenditure in 0 Yes ❑ No Yes ❑ No funds? Is this a budgeted item.? Projected total budget impact: $6,000 Additional Notes regarding Expenditures: n amount of$6,000 is recommended to be paid to Amdur Productions for coordination of the 2006 art festival in Buffalo Grove. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Plans are underway for the 2006 Buffalo Grove Invitational Fine Art Festival. 2006 marks the 5th anniversary of the festival in Buffalo Grove. Below are details regarding the festival. In December, 2005 the Village Board approved a Letter of Understanding with Amdur Productions regarding the coordination of the festival. Amdur and her team coordinate several area festivals including the Port Clinton Art Festival, Gold Coast River North, Cantigny Sculpture & Fine Art Festival, Lincolnshire and Arlington Heights. A $5,000 fee for Amdur's work to secure the artists, promote the festival, and conduct other tasks as set forth in the Letter of Understanding is requested at this time. The amount has been budgeted; financial sponsors will continue to be secured to help offset the Village's expense. We are proud to recognize two sponsors of the Art Festival. LaSalle Bank is once again serving as a sponsor of the festival. They have committed to $500 for the Art Festival. LaSalle Bank is represented by Liz Dimond who serves as Vice President and Branch Manager at 1300 N. Arlington Heights Road in Buffalo Grove. LaSalle also operates two other locations in Buffalo Grove (1355 Dundee Road and 401 E. Deerfield Parkway). We are also very pleased to recognize the AllState Foundation; they too have made a commitment to sponsor the festival in the amount of$500. AllState is represented by Andy Stein. AllState is the country's largest publicly held personal lines insurer. Information about AllState can be found on their web site at www.allstate.com Overview of Festival Saturday and Sunday, July 15 & 16, 2006 10:00 a.m. — 5:00 p.m. Artists check-in starts Friday, 5 pm. Art Fest Office TBD 4 of artists= 157,wait list beyond. Senior Stroll and preview for residents with disabilities - 10:00 a.m., Sunday. The Commission for Residents with Disabilities is providing a shuttle cart for residents with disabilities,semors, and anyone that may need assistance. Shuttle stops are located throughout the festival. AIM Business Pritners in Bufflao Grove has sponsored the cart -thank you! Arts & Crafts Vendor Fee ($20 per artist)- - approved by the Village Board March, 2003. Proceeds used to offset costs for the Village and for the Art Purchase Program. Marketing Amdur Productioons and the Village will undertake an agreesive marketing program to promote the festival. Following is an overview of several communication media that will be used: posters, letter to senior facilities about senior stroll, Village newsletter, Channel 6, News List, web site, Chicago Tribune, Daily Herald, Chamber, water bills, post cards mailed by artists, streetscape banners, and direct mail to 5000 wealthiest homes in BG. Entertainment Cirrus Falcon; Clifton Demarx; Encore, Saturday, 2-3 pm; Ensemble of the BG Symphonic Band— Saturday night party. Emergency Response Departments—Police/Fire/EMA- ready to go! Volunteers Wanted Meeting—June 8, 2006, 6:00 p.m. 1st time volunteers; 6:45 pm,veteran volunteers. Thursday Night Art Showcase Program — Chamber coordinated program The Chamber has expressed an interest in coordinating an art showcase program as a kick-off to the festival. Select local artists would be invited to participate and showcase their art. The event would serve similar to a Business After Hours - meet/greet/appetizers/drinks. Tickets would be sold and raffle prizes available. The proceeds from the event would benefit either a charity or perhaps help to purchase a sculpture. The Chamber will provide a written proposal on this program at a later date. Saturday Night Art Party As a kick-off to the Art Festival, we are working to offer a party for artists, their guests, art festival volunteers and officials. An ensemble of the BG Symphonic Band would perform at the event. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal Ix-B Requested By: Scott D Anderson Entered By: Scott D Anderson Agenda Item Title: Public Hearing: FY 2006-2007 Appropriation Ordinance Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 03/29/2006 04/03/2006 0 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. As required under the Illinois Compiled Statutes, Section 5/8-2-9 in Chapter 65 of the Illinois Municipal Code, the FY 2006-2007 Appropriation Ordinance for all Village funds with the exception of the Buffalo Grove Golf Club and Arboretum Golf Course Funds has been prepared for public hearing and consideration by the President and Board of Trustees. By statute, this ordinance must be approved and have an effective date no later than the end of the first quarter of the applicable fiscal period. The presentation of this ordinance during the public hearing, and its subsequent adoption, will be the final step in the FY 2006-2007 budget cycle. A public hearing must be held regarding the purpose of each appropriation. Notice of such public hearing must be published at least ten days prior to the hearing. The date for the hearing is April 3, 2006. The legal notice for the hearing was published on March 23, 2006 in the Daily Herald. The ordinance may be adopted during the same meeting as the public hearing. The proposed Appropriation Ordinance for FY 2006-2007 totals $55,846,037. The appropriation is $7,945,497 more than the approved budget for the fiscal period. This amount exceeds the underlying budget by 16.58%. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal XI-A Requested By: William R Balling Entered By: Ghida Neukirch Agenda Item Title: Resolution No.2006- A Resolution Objecting to the Granting of Conditional Use Permit to Allow a Contractor's Equipment Storage Yard at 21761 Weiland Road, Prairie View, Illinois. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 03/30/2006 04/03/2006 � Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. LaSalle Bank National Association Trust has petitioned Lake County for approval of a Conditional Use Permit for the property at 21761 Weiland Road, Prairie View for the purposes of operating a contractor's equipment storage yard. Approval of the attached Resolution would be sent to Lake County to object to the proposed use. The subject property is 1.45 acres and located on the east side of Weiland Road. Old Farm Village in Buffalo Grove is located to the west of the subject property, and Twin Rinks Ice Skating Rink is located south of the subject property, separated by Abbott Court. Lake County has indicated that the petition is consistent with the Lake County's General Development Standards. The proposed use is NOT compatible with the surrounding uses and the petition lacks specific details about the size and type of storage equipment proposed by the petitioner. Approval of the attached is recommended. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 21761 Weiland Protest Reso 3-06.doc ItIc_ df Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: 3/29/2006 RESOLUTION NO. 2006 - A RESOLUTION OBJECTING TO THE GRANTING OF CONDITIONAL USE PERMIT TO ALLOW A CONTRACTOR'S EQUIPMENT STORAGE YARD AT 21761 WEILAND ROAD, PRAIRIE VIEW, ILLINOIS WHEREAS, LaSalle Bank National Association Trust has petitioned to the Lake County for approval of a Conditional Use Permit for the property at 21761 Weiland Road, Prairie View; and, WHEREAS, LaSalle Bank National Association Trust's petition requests a change in land use from vacant to contractor's equipment storage yard on a site of 1.45 acres; and, WHEREAS, LaSalle Bank National Association Trust's petition is consistent with the Lake County's General Development Standards, it lacks specific details about the size and type of storage equipment proposed by the petitioner; and, WHEREAS, in May 2005, the Village of Buffalo Grove and the Village of Lincolnshire recognized the Aptakisic rail corridor to be a significant redevelopment district and aligned boundaries, land use, and municipal zoning districts in a comprehensive land use and boundary agreement in which the proposal is not compatible; and WHEREAS, all of the municipally zoned uses within the Aptakisic rail corridor lying within the Village of Buffalo Grove and the Village of Lincolnshire include permanent structures and appropriate screening, landscaping and setbacks; and WHEREAS, the proposed use compromises the abilities of Lincolnshire and Buffalo Grove to redevelop the Aptakisic Rail corridor by reducing the land investment and land assessment upon which all taxing districts rely; and WHEREAS, the proposed use increases the risks of unwanted land pollution from operations conducted upon the open land exposed to the elements; and WHEREAS, the proposed use is not compatible with the character of the surrounding properties, specifically the Buffalo Grove residential properties to the west and the industrial properties to the south; WHEREAS, the application lacks evidence that the desired land use will not result in any adverse impact on the neighboring properties, specifically the residential subdivisions to the west of the property; and, NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Buffalo Grove, Cook and Lake Counties, Illinois, that: 1. That the foregoing Whereas clauses are hereby incorporated herein. 2. The Village of Buffalo Grove objects to the granting of the Conditional Use Permit as requested by LaSalle Bank National Association Trust's petition, and the Village urges the Lake County to deny said petition. AYES: NAYES: ABSENT: PASSED: APPROVED: ATTEST: APPROVED: JANET SIRABIAN ELLIOTT HARTSTEIN Village Clerk Village President Planning Building&Development Philip J. Rovang La ke Co u my Director 18 North County Street•6th Floor Waukegan,Illinois 60085 Phone 847 377 2875 Fax 847 360 6734 MEMORANDUM E-mail planning0co.lake.11.us March 29, 2006 TO: Dennis Wilson, Chairman Zoning Board of Appeals FR: Robert Mosteller, Deputy Directory Lake County Department of Planning, Building and Development CASE NO: 3559 Conditional Use Permit REQUESTED: Conditional Use Permit to allow a contractor's equipment storage yard HEARING DATE: April 5, 2006 GENERAL INFORMATION PETITIONERS: LaSalle Bank National Association Trust#134664, record owner, and Gary Moderhock, contract purchaser #OF PARCELS: One SIZE: Approximately 1.45 acres LOCATION: 21761 Weiland Road, Prairie View, IL EXISTING ZONING: General Commercial (GC) EXISTING LAND USE: Vacant PROPOSED Contractor's equipment storage yard LAND USE: Development Review Zoning Administration Planning and Support Services Community Development Bob Mosteller Sheel Yajnik Dennis Sandquist Vern Witkowski Deputy Director Zoning Administrator Deputy Director Deputy Director SURROUNDING ZONING/ LAND USE NORTH: GC/ Landscape contractor's storage yards EAST: GC & Limited Industrial (LI)/Contractor's equipment storage yard SOUTH: Buffalo Grove: Industrial — Special Use/ Ice rink WEST: Buffalo Grove: R—3/Single-family dwellings (Old Farm Village Subdivision) COMPREHENSIVE PLANS LAKE COUNTY: Industrial (north portion)and Retail Commercial (south portion) MUNICIPALITIES WITHIN 1'/2 MIL E��: Village of Buffalo Grove/ Commercial Village of Lincolnshire/ Not designated DETAILS OF REQUEST ACCESS: The subject property has direct access via Weiland Road SOIL TYPES: Elliott Silt Loam (146A) FLOODPLAIN /WETLANDS: According to the County's GIS, the property is not in a floodplain and does not have any wetlands. SEWER AND WATER: No buildings are proposed so sewer and water are not needed. ADDITIONAL COMMENTS The Zoning Board of Appeals has been delegated the authority for granting or denying the requested CLIP. • Since this is a CUP for a nonresidential use, UDO Section 3.9 requires that the CUP be subject to the General Development Standards of Article 9 (UDO 3.9.2). RECOMMENDATION Staff recommends approval, subject to the conditions included in Exhibit A. General Standards—Section 3.6.7 A. The use in its proposed location will be consistent with the stated purpose and intent of Section 1.5: Comment: The requested Conditional Use Permit is consistent with the Framework P/an's Future Land Use map which designates the subject property as Industrial and Retail/Commercial. B. The proposed use in its proposed location complies with all applicable standards of this Ordinance, including any applicable Use Standards of Section 6.3. Comment: Staff believes that the proposed use can comply with all requirements of the UDO. All site modifications will be required to meet the standards of the Lake County site plan approval process. C. The proposed use in its proposed location will not have a substantial adverse impact on any of the following, either as they exist at the time of the application or as they may be developed in the future due to implementation of the Comprehensive Plan: 1. Adjacent property Comment: Properties to the north and east have uses similar to that being requested through the CUP. The Old Farm Village residential subdivision is located to the west, across Weiland Road. An ice skating rink is south of the subject property, separated from it by Abbott Court. A general site plan submitted with the application shows a proposed wooden fence: on the south and west sides, with landscaping on the Weiland Road frontage. The Board can make specific requirements for screening and specify other conditions that will ensure the desired use will not have substantial adverse impacts to the adjacent properties to the south and west. Meeting the requirements of the ordinance, the conditions in Exhibit A, and any other reasonable conditions from the Board will ensure there will not be a substantial adverse impact on adjacent properties. 2. Character of the neighborhood Comment: The character of the area on the east side of Weiland Road is primarily characterized by storage yards for landscaping and contracting companies and the ice skating rink. The west side of Weiland Road has a residential subdivision, with access to the dwellings from within the subdivision. Meeting the requirements of the ordinance, the conditions in Exhibit A, and any other reasonable conditions from the Board will ensure there will not be a substantial adverse impact on the less intense uses that are in the neighborhood. 3. Natural resources Comment: There are no protected natural resources on the subject property. 4. Infrastructure Comment: There will not be an impact on infrastructure. The applicant is not proposing any buildings, so a septic system and a well will not be necessary. Access to the property is from Weiland Road. 5. Public sites Comment: This use will not have a detrimental impact on public sites. 6. Any other measures affecting the public health, safety, or general welfare Comment: The use will have to comply with all Ordinance requirements, the requirements of other permitting agencies, and any appropriate conditions applied by the Zoning Board of Appeals as part of the CUP. Staff has provided recommended conditions in Exhibit A. ZBA#3559 Conditional Use Permit Recommended Conditions Exhibit A 1. A solid, 6-foot high privacy fence shall be constructed entirely along the western and southern boundaries of the property. 2. Any lighting after a time to be determined by the Zoning Board of Appeals shall be limited to security lighting only and will be directed away from residential areas. Board Agenda Item Submittal XI-B Requested By: Dick Kuenkler Entered By: Debra J Akers Agenda Item Title: Resolution No.2006- A Resolution Approving an Agreement for Construction Engineering Services for the 2006 Village Wide Contractual Street Maintenance Project. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 03/27/2006 04/03/2006 � Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $200,000 Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The attached agreement provides for the required resident engineering and material inspection for the subject project with an upset limit of $200,000.00, and would complete the engineering portion of the program. Staff recommends that the bids are waived and that Baxter & Woodman's proposal be accepted. The request to waive bids is consistent with a staff recommendation dated June 16, 2003, further supported with the adoption of Resolution No. 2005-12 on June 6, 2005, whereby Baxter and Woodman was selected to perform the 2006 design work as well as authorized to perform construction management services subject to identification and review of the manner and scope of work effort to be undertaken, also for 2006. Such scope of work is within the proposal attached as an exhibit to the proposed resolution. As noted in the narrative supporting the construction recommendation, staff is ready to proceed with Baxter relative to the public information campaign for 2006. In addition to an upcoming affected property owner mailing, a public information forum is scheduled for April 10, which will be videotaped for broadcast. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files r OBVVVCSMP.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William R. Balling Village Manager FROM: Richard K. Kuenkler Village Engineer DATE: March 21, 2006 SUBEJCT: 2006 VILLAGE WIDE CONTRACTUAL STREET MAINTENANCE PROGRAM CONSTRUCTION ENGINEERING SERVICES We have prepared the attached resolution entitled, "A Resolution Approving an Agreement of Construction Engineering Services for the 2006 Village Wide Contractual Street Maintenance Project." The agreement provides for the required resident engineering and material inspection for the subject project with an upset limit of $200,000.00, and would complete the engineering portion of the program. We recommend that the bids are waived and that Baxter & Woodman's proposal be accepted, and the resolution be approved by the Village Board at its next regular meeting scheduled for April 3, 2006. The request to waive bids is consistent with a staff recommendation dated June 16, 2003, further supported with the adoption of Resolution No. 2005-12 on June 6, 2005, whereby Baxter and Woodman was selected to perform the 2006 design work as well as authorized to perform construction management services subject to identification and review of the manner and scope of work effort to be undertaken, also for 2006. Such scope of work is within the proposal attached as an exhibit to the proposed resolution. As noted in the narrative supporting the construction recommendation, staff is ready to proceed with Baxter relative to the public information campaign for 2006. In addition to an upcoming affected property owner mailing, a public information forum is scheduled for April 10, which will be videotaped for broadcast. Richard K. Kuenkler, P.E. G:\ENGINEER\RKK\MEMOS\744.doc Attachment RESOLUTION NO. 2006- A RESOLUTION APPROVING AN AGREEMENT FOR CONSTRUCTION ENGINEERING SERVICES FOR THE 2006 VILLAGE WIDE CONTRACTUAL STREET MAINTENANCE PROJECT WHEREAS,THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE desire to cause the implementation of the 2006 Village Wide Contractual Street Maintenance Project; and, WHEREAS,the approval of agreement with a consulting engineer is required in order to proceed with the necessary engineering of the project. NOW,THEREFORE,BE IT RESOLVED by the President and Board of Trustees of the Village of Buffalo Grove,Lake and Cook Counties,Illinois,that the President and Clerk be,and they are hereby authorized and directed to execute the "Engineering Services Agreement- Construction." A copy of said contract is attached hereto and made a part hereof. AYES: NAYES: ABSENT: PASSED: , 2006 APPROVED: , 2006 APPROVED: Village President ATTEST: Village Clerk GAENGINEEMOrd&Res\Res06-3.doc VILLAGE OF BUFFALO GROVE, ILLINOIS 2006 STREET IMPROVEMENT PROGRAM MFT SECTION 05-00091-00-RS ENGINEERING SER VICES AGREEMENT- CONSTR UCTION THIS AGREEMENT is made this_day of ,2006,by and between the Village of Buffalo Grove,located in the Counties of Cook and Lake in the State of Illinois, hereinafter called the VILLAGE, and Baxter& Woodman, Inc., Consulting Engineers, an Illinois Business Corporation,hereinafter called the ENGINEERS,for engineering services in connection with the construction of the 2006 Street Improvement Program designated as MFT Section 05-0009 1-00-RS,ENGINEER'S Project No.060042,hereinafter referred to as the PROJECT,which will be financed entirely or in part with Motor Fuel Tax funds allotted to the VILLAGE by the State of Illinois and constructed under the general supervision of the Illinois Department of Transportation, Division of Highways, hereinafter called the DEPARTMENT. WITNESSETHthat,in consideration of the covenants herein,these parties agree as follows: SECTION]. The ENGINEERS shall act as the VILLAGE's representative with duties, responsibilities and limitation of authority as stated in the construction contract documents, and shall perform or be responsible for the performance of the following engineering services for the PROJECT: 1.1 Provide General Construction Administration services which shall include: (1) Advise and confer with VILLAGE officials and staff during construction, and issue the VILLAGE's authorized instructions to the Contractor. (2) Attend the public information meeting. (3) Attend the preconstruction conference. (4) Review the Contractor's proposed construction schedule and list of subcontractors. - 1 - 8 A X T E R wa,:Cl- 4 ,4 WOODMAN (5) A Principal or Construction Project Manager will conduct periodic visits to the PROJECT site during construction to observe the progress of work and to interpret the plans, specifications and contract documents as necessary. (6) Provide the services of a materials testing company,as a subconsultant,to perform proportioning and testing of Portland Cement Concrete and Bituminous mixtures in accordance with the DEPARTMENT's Bureau of Materials manuals of instructions for testing requirements for the DEPARTMENTS Quality Control/Quality Assurance Management for the PROJECT. (7) Prepare all construction payment estimates, change orders, records, and reports required by the VILLAGE for submission to the DEPARTMENT. (8) Conduct a final inspection of completed construction and issue an opinion of final completion to the VILLAGE. (9) Revise the PROJECT plans to show those changes made during construction which the ENGINEERS consider significant,and provide the VILLAGE with one set of red line mark ups of the final construction record plans. 1.2 Provide Resident Project Representatives on a full time basis during construction to perform the following services: (1) Mark all pavement and curb and gutter for removal and replacement as construction proceeds. (2) Set lines and grades where required as construction proceeds. (3) Observe in general if the Contractor's work is in conformity with the plans and specifications,and endeavor to protect the VILLAGE against defects and deficiencies in the Contractor's work;however,the ENGINEERS are not responsible for the Contractor's construction means,methods,techniques,sequences or procedures,time of performance,or for safety precautions or programs,incident to the PROJECT,or for the Contractor's failure to perform work in accordance with the construction contract documents. (4) Keep a daily record of the Contractor's work including notations on the nature and cost of any extra work, and provide weekly reports to the VILLAGE of the construction progress and working days charged against the Contractor's time for completion. - 2 - 8 A X T E R WOODMAN (5) Provide a daily status report to the VILLAGE automated informational telephone line for public use including such current information as requested by the VILLAGE and other public information and/or public distribution as directed by the VILLAGE. SECTION 2. The VILLAGE shall compensate the ENGINEERS for the professional services enumerated in Section 1 hereof as follows: 2.1 The ENGINEERS' fee for the services in Subsections 1.1 and 1.2 shall be computed on the basis of the following standard hourly rates of compensation for actual work time performed: Employee Classification 2006 Hourly Rates Principal $146.00 per hour Construction Project Manager $92.00 to $116.00 per hour Resident Project Representative $90.00 to $100.00 per hour CADD Operators $62.00 to $82.00 per hour Jr. Field Engineer $70.00 per hour Surveyors/Technicians $50.00 to $76.00 per hour 2.2 The ENGINEERS shall be reimbursed for automobile travel expense at$0.445 per mile plus any out-of-pocket expenses at the actual cost. 2.3 The ENGINEERS shall be reimbursed for the subconsultant services described in Subsection 1.1 (6) at the actual cost with no additional mark-up. 2.4 The ENGINEERS'total fee as defined in the approved plans and specifications shall not exceed$200,000 subject to the following terms: (1) The PROJECT is to be completed in 70 working days and no later than October 1, 2006. (2) Provide a Resident Project Representative at the construction site on a full- time basis of ten(10)hours per day for seventy(70)working days, and an additional eight (8)hours per day for thirty eight(38)days worked(Monday through Friday). For one(1)Jr. Engineer, provide forty (40) working days for eight (8) hours per day (Monday through Friday), and provide eight (8) Saturdays at ten (10) hours per day for one (1) Resident Project Representative. Overtime at 1.5 times the Standard Hourly Rate for Resident Project Representative's will apply to all hours over forty (40) per week and Saturdays. - 3 - B A X T E R K�'C:m 49 ,WOODMAN (3) Provide Resident Project Representatives thirty(30)days at ten(10)hours per day for initial survey and stakeout. Work includes setting lines and grades, marking pavement, curb, and driveways for removal and replacement as construction proceeds. (4) The sub consultant cost for materials testing does not exceed$10,190. 2.5 The ENGINEERS' total fee for engineering services stated in Subsection 2.4 hereof shall not exceed the stated amount unless the ENGINEERS justify and the VILLAGE concurs in writing that the increased time of effort and/or incurred expenses are necessary and essential to complete the PROJECT. During progress of work under this Agreement,the ENGINEERS shall continuously monitor their costs and anticipate future costs,and if such monitoring indicates possible costs in excess of the amounts stated,the ENGINEERS shall immediately notify the VILLAGE in writing of such anticipated increases so that a proper adjustment to the agreed compensation for engineering services can be made;however,if the ENGINEERS fail to so notify the VILLAGE of anticipated increases of engineering costs, the ENGINEERS waive any claim for extra compensation after the work has been completed. 2.6 The ENGINEERS may submit monthly statements for payment of services as the PROJECT progresses. These statements shall be supplemented by time records and other supporting documents as may be requested by the VILLAGE. 2.7 Payments to the ENGINEERS shall be due and payable within thirty (30) consecutive calendar days from the ENGINEERS' invoice to the VILLAGE. SECTION 3. The parties hereto further mutually agree: 3.1 This Agreement maybe terminated,in whole or in part,by either party if either of the other parties substantially fails to fulfill its obligations under this Agreement through no fault of the terminating party; or the VILLAGE may terminate this Agreement,in whole or in part, for its convenience. However, no such termination may be effected unless the terminating party gives the other party(1)not less than ten(10)calendar day's written notice by certified mail of intent to terminate, and (2) an opportunity for a meeting with the terminating party before termination. If this Agreement is terminated, the ENGINEERS shall be paid for services performed to the effective date of termination, including reimbursable expenses. 3.2 The ENGINEERS agree to hold harmless,indemnify and defend the VILLAGE and each of its officers, agents and employees from any and all liability claims, losses, or damage arising out of or alleged to arise from negligence in the performance of the services under this Agreement, but not including liability that may be due to the sole negligence of -4 - B A X T E R wa,:Cl- 49 , WOODMAN the VILLAGE, or other consultants, contractors or subcontractors working for the VILLAGE, or their officers, agents and employees,the ENGINEERS' liability shall be for any negligence for which the VILLAGE may be found liable to third parties by reason of having hired the ENGINEERS for this PROJECT; however, the VILLAGE agrees not to require the ENGINEERS to maintain professional liability insurance coverage of more than five hundred thousand dollars ($500,000) for such warranties due to the ENGINEERS' professional negligent acts, errors, or omissions. The ENGINEERS shall provide the VILLAGE with a current certificate of insurance for their comprehensive liability and professional liability insurance coverage. 3.3 The ENGINEERS shall be responsible for their professional quality,technical accuracy,timely completion,and coordination of all services furnished or required under this Agreement, and shall endeavor to perform such services with the same skill and judgment which can be reasonably expected from similarly situated professionals. 3.4 The VILLAGE may,from time to time,by written order,make changes within the general scope of this Agreement in the services or work to be performed by the ENGINEERS. If such changes cause an increase or decrease in the ENGINEERS' costs of, or time required for, performance of any services under this Agreement, whether or not changed by any order, an equitable adjustment shall be made and this Agreement shall be modified in writing accordingly. The ENGINEERS must assert any claim for adjustment under this provision in writing within 30 days from the date of receipt by the ENGINEERS of the notification of change,unless the VILLAGE grants a further period of time before the date of final payment under this Agreement. No service for which an additional compensation will be charged by the ENGINEERS shall be furnished without the written authorization of the VILLAGE. 3.5 All claims,counter-claims,disputes and other matters in question between the parties hereto arising out of or relating to this Agreement or breach thereof will be decided by arbitration in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association if the parties mutually agree, or in a court of competent jurisdiction within the State of Illinois. 3.6 The ENGINEERS warrant that they have not employed or retained any company or person,other than a bona fide employee working solely for the ENGINEERS,to solicit or secure this contract, and that they have not paid or agreed to pay any company or person, other than a bona fide employee working solely for the ENGINEERS, any fee, commission,percentage,brokerage fee,gifts,or any other consideration,contingent upon or resulting from the award of making of this contract. For breach or violation of this warranty, the VILLAGE shall have the right to annul this contract without liability. - 5 - BAXTER WOODMAN 3.7 The ENGINEERS certify that they have not been barred from signing this Agreement as a result of a violation of Sections 33E-3 and 33E-4 of the Criminal Code of 1961 (Chapter 38 of the Illinois Revised Statutes). IN WITNESS WHEREOF the VILLAGE has caused the execution of this Agreement to be made by its VILLAGE President and attested by its Clerk pursuant to a resolution passed by the Board of Trustees,which resolution is considered to be part of this Agreement the same as though it were written herein, and the ENGINEERS have hereunto set their hand and seal as of the day and year first above written. BAXTER& WOODMAN, INC. VILLAGE OF BUFFALO GROVE, ILLINOIS By: < By: Vice President Village President /Z Date of Signature Date of Signature (SEAL) (SEAL) ATTEST: ATTEST: Secretary Village Clerk MLD:py 01/16/06 H:\PROJ\BFGV V\060042\ESA.doc - 6 - B A X T E R ff WOODMAN Board Agenda Item Submittal XI-c Requested By: Ghida Neukirch Entered By: Ghida Neukirch Agenda Item Title: Resolution No.2006- A Resolution transferring$3,452,160.00 Private Activity Bond Allocation to the Private Activity Bond Clearinghouse Pool, hosted by the Village of Buffalo Grove. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 03/23/2006 04/03/2006 � Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. WHAT ARE IRB'S? Industrial Revenue Bonds are tax exempt bonds issued on behalf of businesses engaged in the manufacture or production of tangible personal property. A wide variety of businesses can qualify under these guidelines, including untraditional manufacturing operations such as food processing or printing firms. Industrial Revenue Bonds can be used to finance the acquisition of fixed assets such as land, buildings, or equipment. They may also be used for renovation and new construction. VBG ALLOCATION. Pursuant to federal law, home rule units of government are allocated an amount of $80 per capita for 2006. As a result, the Village of Buffalo Grove is allocated $3,452,160, based on a population of 43,152. Due to significant up-front issuance costs, IRB's less than $2 million generally are not cost effective. Because of this, municipalities often cede their volume cap to other towns or the State of Illinois, who combine their resources and approve larger bond issues. REQUEST FOR ACTION. By May, 2006 each Home-Rule unit with less than 2,000,000 inhabitants must report to the Governor's Office on volume cap granted, transferred, or reserved by official action of the unit's governing body. The attached resolution requests that the Village transfer its 2006 bond allocation to the Private Activity Bond Clearinghouse Pool, hosted by the Village of Buffalo Grove. Lake County, Lake County Partners, and the Lake County Municipal League have entered into a joint agreement with interested Lake County Home Rule Communities to structure a Private Activity Bond Clearinghouse, hosted by a home rule community - the Village of Buffalo Grove. Applications will be reviewed by an Advisory Committee, and ranked based on objective criteria such as job creation, amount to be invested in real estate, other sources of funding available for the project, and other factors. Should the Clearinghouse pool be over subscribed, the groups will work with the prospective borrower to secure alternate funding through the Illinois Development Finance Authority, Illinois Dept. of Commerce & Economic Opportunity, State Treasurer's Office, or Small Business Administration. Each participating community will receive .5% fee for their cap when it is allocated to fund a project. There are 14 Home Rule Communities in Lake County with a total population of 306,479 (based on August 2005 Census Data). Potentially, the Pool could have $25,078,320 of Private Activity Voluem Cap that could be transfered to the Clearinghouse and used to finance manufacturing projects in Lake County. PAST ACTIVITY. In 2005, Home Rule Communities Buffalo Grove, Gurnee, Lake Barrington, Lincolnshire, North Chicago, Park City, Round Lake Beach, and Waukegan ceded their Volume Cap to Buffalo Grove for the Clearinghouse Pool. The total cap allocated was $18,714,880. The Pool has $10,438,600 in reserve from 2003, $14,379,456 in reserve from 2004, and $14,814,880 from 2005 for a total of $39,632,936. In 2004, the Clearinghouse Pool processed one IRB multi-family housing bond through Lake County - an $8.8 million bond to acquire and renovate the Rosewood Apartments, a 168 unit multi-family housing development in Round Lake. In 2005, our Board approved a Resolution transferring $3,900,000 of Volume Cap from the Pool to the Village of Libertyville for Fabrication Technologies, Inc., based in Libertyville. The company used the cap to purchase property, building construction costs, and for the purchase of additional equipment over the next three years for an amount of$1,820,000. The company also expanded its workforce. Based on the comparable interest rates on taxable versus tax exempt bonds, the use of IRB's continues to been minimal. However, available volume cap will continue to be marketed for availability to local businesses, local Chambers, real estate representatives and Chicagoland's network of investment bankers and bond counsels. With the exception of the cap that is earmarked for multi-family projects, projects will be prioritized based on 1) manufacturing projects; 2) affordable housing projects; and 3) qualifying, fee-generating projects outside of Lake County. If local businesses are interested in this program, they are urged to contact the Village Manager's Office for further information. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files ResoTrans PAB Pool 3-22-06.doc Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: RESOLUTION NO. 2006 - A RESOLUTION TRANSFERRING $3,452,160.00 PRIVATE ACTIVITY BOND ALLOCATION TO THE PRIVATE ACTIVITY BOND CLEARINGHOUSE POOL, HOSTED BY THE VILLAGE OF BUFFALO GROVE. WHEREAS, the Village of Buffalo Grove, an Illinois Home Rule Unit government has been allocated, pursuant to federal and state tax law, a Private Activity Bond volume cap of $3,452,160 for calendar year 2006; and, WHEREAS, pursuant to Illinois Statutes, a Home Rule Unit which has not used its Private Activity Bond authority in a particular calendar year may transfer that authority to another Illinois governmental unit; and, WHEREAS, the Corporate Authorities of the Village of Buffalo Grove has established the Village as the host of the Private Activity Bond Clearinghouse Pool; and WHEREAS, Resolution 2001-51, approved by the Corporate Authorities of the Village of Buffalo Grove, recommended the transfer of unused Private Activity Volume Cap from Lake County Home Rule Communities to the Village of Buffalo Grove for projects in Lake County; and recommended the creation of a Private Activity Bond Allocation Advisory Committee; and NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS that: Section 1: That the Village of Buffalo Grove consents to the reallocation of $3,452,160.00, its unused Private Activity Bond volume cap, to the Private Activity Bond Clearinghouse Pool, hosted by the Village of Buffalo Grove, Illinois. Section 2: That this resolution shall constitute the agreement of the Village of Buffalo Grove to a different allocation under Section 146 (e) (3) of the Internal Revenue Code and the writing required under Section 6 of the Illinois Private Activity Bond Allocation Act. As required by the Act, Buffalo Grove shall maintain in its records for the term of the bonds a record of the reallocation as described in Section One of this resolution. Within ten (10) calendar days of the date the bonds are issued, Buffalo Grove shall file or cause to be filed, in the Office of the Governor of the State of Illinois, a confirmation of a bond issuance letter as described in the Guidelines and Procedures of the Office of the Governor. Section 3: That the Village of Buffalo Grove covenants and warrants that it has taken no action or issued bonds which would abrogate, diminish, or impair its ability to fulfill the written agreement, covenants and undertakings on its part under this Resolution. Section 4: The Village President and Village Clerk are hereby authorized, empowered and directed to take all necessary and advisable actions in connection with the execution and implementation of this Resolution. Section 5: This Resolution shall be in full force and effect from and after its passage and approval. AYES: NAYES: ABSENT: ADOPTED: 12006. APPROVED: 12006. Village President ATTEST: Village Clerk Board Agenda Item Submittal XI-D Requested By: Leisa M Niemotka Entered By: Leisa M Niemotka Agenda Item Title: Authorization to issue a Request for Proposal for Printing Services. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 03/21/2006 04/03/2006 � Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Formalizing an agreement with a printer is part of the ongoing efforts to standardize communications within the Village. Attached is a copy of the Invitation to Bid. The following printers will receive a bid packet: • Quantum Color Graphics • Park Press • Aim Business Printers • Allegra Print& Imaging • Plum Grove Printers • Minuteman Press • Signal Graphics Printing • Mobile Print, Inc. • North Shore Business Systems • Sir Speedy • Cherokee Printing With the Board's approval, the Invitation to Bid will be issued by April 4, 2006. The deadline for submission will be two weeks later, on April 18, 2006. Staff will review the proposals, then provide a report and recommendation to the Board to award a contract in May. The term of the contract is proposed for one year. The Village of Buffalo Grove reserves the right to renew for three additional one year periods as set forth in the Invitation to Bid. The attached Invitation has been reviewed by management staff and legal counsel. Approval is recommended. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 7a�iN'. _ prnk.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Village of Buffalo Grove 5o Raupp Boulevard Buffalo Grove,IL 60089 Phone:847-459-2518 Fax:847-459-7906 DRAFT DOCUMENT:3/24/2006 March 21,20o6 The Village of Buffalo Grove is seeking a professional printer to bid on four projects during the 2oo6-2007 Fiscal Year.This packet includes the information,specifications and forms necessary to compile a bid for each of the following four projects: 1. Project A:Village Newsletter 2. Project A-1:Park District Insert 3. Project B:Buffalo Grove Days Promotional Newsletter 4. Project C:Welcome Booklets The contract will be valid for the Village of Buffalo Grove's fiscal year—May 1,20o6 to May 1,2007.The bid may be awarded in its entirety or may be divided among responsible bidders. There are two types of printers being sought after to respond to this invitation: 1. Printing firms with continuous feed paper printing equipment 2. Printing firms specializing in single,sheet fed printing equipment. Please be assured that the bid responses will be compared appropriately.Specifications vary slightly and are noted throughout this document. There are six sections in this bid packet.Please read each section carefully and assure each section is filled out completely.All questions must be submitted to the Village in writing and will be shared and clarified with all bidding parties.Bidders shall be notified via e-mail when addenda are issued regarding this Invitation to Bid.To make this process easier,a page for this project will be set up on the Village's website at www.vbg.org.Assure that your organization provides an e-mail address so that information regarding this project and updates to the Invitation to Bid can be sent to you in a timely fashion. Thank you again and I look forward to doing business with you. Sincerely, Leisa Niemotka,Management Assistant Village of Buffalo Grove SUBMISSION INFORMATION The deadline for submission is April 18,2oo6 at 5:00 pm.Please submit one(1)completed,hardcopy version of the Invitation to Bid packet and at least one(i)sample to the following: Mail to: Leisa Niemotka Contact information: LNiemotka@vbg.org Village of Buffalo Grove 847-459-2518 5o Raupp Blvd. Buffalo Grove,IL 60089 INVITATION TO BID CONTACT INFORMATION Company Name: Contact Name: Street Address: City: State: zip: E-mail: Phone: Village of Buffalo Grove ` 50 Raupp Boulevard Buffalo Grove, IL 60089 Phone:847-459-25 18 Fax:847-459-7906 Invitation to Bid DRAFT DOCUMENT:3/24/2oo6 Table of Contents: Section I: Specifications of Projects Project A: Village Newsletter Project A-1: Park District Insert Project B: Buffalo Grove Days Promotional Newsletter Project C: Welcome Booklets Section II: Authorization to Bid Section III: Terms and Conditions Section IV: Contractor Qualifications Section V: References Section VI: Bid Form 2 cumumi Village of Buffalo Grove f 50 Raupp Boulevard Buffalo Grove, IL 60089 Phone:847-459-2518 Fax:847-459-7906 Invitation to Bid DRAFT DOCUMENT:3/24/2oo6 Section I:Project Specifications PROJECT A:"VILLAGE NEWSLETTER—VILLAGE NEWS" The Village is soliciting quotations on two printing methods for this project.Technical specifications are provided below for both print methods.Responsible bidders should indicate which printing method they are bidding. Printing of five(5)Village Newsletters in 20o6/2007 Deadline for delivery of printed material to Buffalo Grove Post Office: 20o6: July/August Edition:Friday,June 30,2oo6 September/October Edition:Tuesday,August 31,20o6 November/December Edition:Tuesday,November 1,20o6 2007: January/February Edition Friday,December 29,2oo6 March/April Edition:Thursday,March 1,2007 In accordance with the following specifications: Continuous Printing Offset(Sheet-fed platform) (Web-based platform) Description 12 page Village Newsletter 12 page Village Newsletter Quantity 19,500 per edition 19,500 per edition Trim Size 8 x 10.5 8.5 x u Page Stock 50#White Offset Paper 8o#Gloss Text Artwork To be created in Microsoft Publisher and To be created in Microsoft Publisher and provided by the Village on a CD or uploaded to a provided by the Village on CD or uploaded to a server. server Ink 4 Color Process 4 Color Process Bleeds Yes Yes Photos Color adjust approximately 50 photos Color adjust approximately 50 photos Binding Saddle Stitched Saddle Stitched Delivery 19,000 to: 19,000 to: ■ Buffalo Grove Post Office Buffalo Grove Post Office 255 North Buffalo Grove Road 255 North Buffalo Grove Road Buffalo Grove,IL 60089 Buffalo Grove,IL 60089 500(+overruns) to: 500(+overruns) to: • Village Hall Village Hall 5o Raupp Boulevard 5o Raupp Boulevard Buffalo Grove,IL 60089 Buffalo Grove,IL 60089 Packaging Simplified mailing bundles divided by Simplified mailing bundles divided by carrier routes for the Post Office carrier routes for the Post Office ■ Standard packaging for Village Hall Standard packaging for Village Hall Postage The Village of Buffalo Grove will pay postage The Village of Buffalo Grove will pay postage Fees directly to the Post Office. directly to the Post Office. Quantity The number of issues needed may rise from The number of issues needed may rise from month to month based on the number of month to month based on the number of households within the Village.The printer will households within the Village.The printer will monitor this and provide the appropriate monitor this and provide the appropriate number of issues to the Post Office. number of issues to the Post Office. Proofs Color dylux and lasers or printer's Color dylux and lasers or printer's recommendation.Deadline for proof turnaround recommendation.Deadline for proof will be established with printer. turnaround will be established with printer. 3 Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 Phone:847-459-2518 Fax:847-459-7906 Invitation to Bid DRAFT DOCUMENT:3/24/2oo6 PROJECT A-i: "VILLAGE NEWSLETTER—PARK DISTRICT INSERT" This project is in conjunction with Project A.The Village is soliciting quotations on two printing methods for this project.Technical specifications are provided below for both print methods.Responsible bidders should indicate which printing method they are bidding. Printing of five(5)Park District Inserts in 20o6/2007 Deadline for delivery of printed material to Buffalo Grove Post Office: 20o6: July/August Edition:Friday,June 30,2oo6 September/October Edition:Tuesday,August 31,20o6 November/December Edition:Tuesday,November t,2oo6 2007: January/February Edition Friday,December 29,20o6 March/April Edition:Thursday,March 1,2007 In accordance with the following specifications: Continuous Printing Offset(Sheet-fed platform) (Web-based platform) Special Park 1-page 10 x 15 1-page u x 17 District Insert Printed both sides Printed both sides in the Village Same paper as specified above for the 0 Same paper as specified above for the Village News Village News News Newsletter Folded and inserted into the middle of 0 Folded and inserted into the middle of the the newsletter newsletter • Art for this insert will be provided Art for this insert will be provided directly directly from the Park District from the Park District 4 Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 Phone:847-459-2518 Fax:847-459-7906 Invitation to Bid DRAFT DOCUMENT:3/24/2oo6 PROJECT B: "BUFFALO GROVE DAYS PROMOTIONAL NEWSLETTER" The Village is soliciting quotations on two printing methods for this project.Technical specifications are provided below for both print methods.Responsible bidders should indicate which printing method they are bidding. Printing of one(1)Buffalo Grove Days Promotional Newsletter Deadline for delivery to Buffalo Grove Post Office: 20o6: Friday,August 11,2oo6 In accordance with the following specifications: Continuous Printing Offset(Sheet-fed platform) (Web-based platform) Description 12 page Promotional Newsletter 12 page Promotional Newsletter Quantity 19,500 per edition 19,500 per edition Trim Size 8 x 10.5 8.5 x 11 Page Stock 50#White Offset Paper 8o#Gloss Text Artwork To be created in Microsoft i Publisher and To be created in Microsoft Publisher and provided by the Village on a CD or uploaded to a provided by the Village on CD or uploaded to a server. server Ink 4 Color Process 4 Color Process Bleeds Yes Yes Photos Color adjust approximately 50 photos Color adjust approximatelY 50 photos Binding Saddle Stitched Saddle Stitched Delivery 19,000 to: 19,000 to: ■ Buffalo Grove Post Office Buffalo Grove Post Office 255 North Buffalo Grove Road 255 North Buffalo Grove Road Buffalo Grove,IL 60089 Buffalo Grove,IL 60089 500(+overruns) to: 500(+overruns) to: ■ Village Hall Village Hall 5o Raupp Boulevard 5o Raupp Boulevard Buffalo Grove,IL 60089 Buffalo Grove,IL 60089 Packaging Simplified mailing bundles divided by Simplified mailing bundles divided by carrier routes for the Post Office carrier routes for the Post Office ■ Standard packaging for Village Hall Standard packaging for Village Hall Postage The Village of Buffalo Grove will pay postage The Village of Buffalo Grove will pay postage Fees directly to the Post Office. directly to the Post Office. Quantity The number of issues needed may rise from The number of issues needed may rise from month to month based on the number of month to month based on the number of households within the Village.The printer will households within the Village.The printer will monitor this and provide the appropriate monitor this and provide the appropriate number of issues to the Post Office. number of issues to the Post Office. Proofs Color dylux and lasers or printer's Color dylux and lasers or printer's recommendation.Deadline for proof turnaround recommendation.Deadline for proof will be established with printer. turnaround will be established with printer. 5 Village of Buffalo Grove F 50 Raupp Boulevard Buffalo Grove, IL 60089 Phone:847-459-2518 Fax:847-459-7906 Invitation to Bid DRAFT DOCUMENT:3/24/20o6 PROJECT C:"THE BUFFALO GROVE WELCOME BOOKLET" The Village is soliciting quotations on a booklet outlining the services and contact information. Printing of the Welcome Booklet In accordance with the following specifications: Buffalo Grove Welcome Booklet Description: 40 page booklet that will be tabbed&spiral bound Quantity: 2,000 Printing Platform: Offset—sheet fed only Finish Size: 8 x 4 Tabs: 8 rounded die cut tabs with one color print Page Stock: 6o#uncoated white offset opaque cover Front Cover: Fold over,double width and bound within the spiral—stitches on the open end Back Cover: Printed,folded over,double width and gate folds open Photos/Retouching: Colors adjust approximately 50 photos Film/Artwork: To be created in Microsoft!Publisher and provided by the Village on a CD or uploaded to a server. Ink: 4 Color process Bleeds: Yes Binding/Finishing: Plastic spiral bound Delivery: Village Hall 5o Raupp Boulevard Buffalo Grove,IL 6008g Packaging Boxed—shrink wrapped Proof: Color dylux and laser print—or printer recommendation.Deadline for proof turnaround will be established with printer. 6 Village of Buffalo Grove t 50 Raupp Boulevard Buffalo Grove, IL 60089 Phone:847-459-25 18 Fax:847-459-7906 Invitation to Bid DRAFT DOCUMENT:3/24/2oo6 Section II:Authorization to Bid Any and all exceptions to these specifications MUST be clearly and completely indicated on the bid sheet.Attach additional pages if necessary.NOTE TO BIDDERS:Please be advised that any exceptions to these specifications may cause your bid to be disqualified.Submit bids by sealed bid only.Fax and E-Mail bids are not acceptable and will not be considered. VILLAGE OF BUFFALO GROVE PUBLIC CONTRACT AFFIRMATIONS The Village of Buffalo Grove is required to obtain certain information in the administration and awarding of public contracts.The following statements shall be subscribed and sworn to. CERTIFICATION OF CONTRACTOR/BIDDER In order to comply with 720 Illinois Compiled Statutes 5/33E-1 et seq.the Village of Buffalo Grove requires the following certification be acknowledged: The below-signed bidder/contractor hereby certifies that it is not barred from bidding or supplying any goods,services or construction let by the Village of Buffalo Grove with or without bid,due to any violation of either Section 5/33 E-3 or 5/33 E-4 of Article 33E,Public Contracts,of the Chapter 720 of the Illinois Compiled Statutes,as amended.This act relates to interference with public contracting,bid rigging and rotating,kickbacks,and bidding. CERTIFICATION RELATIVE TO 6.r;ILCS;hi-42.i-i In order to comply with 65 Illinois Complied Statutes 5/11-42.1-1 the Village of Buffalo Grove requires the following certification: The undersigned does hereby swear and affirm that:(1)it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue or(2)in contesting in accordance with the procedures established by the appropriate revenue Act,its liability for the tax or the amount of the tax. The undersigned further understands that making a false statement herein:(t)is a Class I Misdemeanor and(2) voids the contract and allows the Village to recover all amounts payable to it under the contract. CONFLICT OF INTEREST The Village of Buffalo Grove Municipal Code requires the following verification relative to conflict of interest and compliance with general ethics requirements of the Village: The undersigned supplier hereby represents and warrants to the Village of Buffalo Grove as a term and condition of acceptance of this(bid or purchase order)that none of the following Village officials is either an officer or director of supplier or owns five percent(5%)or more of supplier.The Village President,the members of the Village Board of Trustees,the Village Clerk,the Village Treasurer,the members of the Zoning Board of Appeals and the Plan Commission,the Village Manager and his Assistant or Assistants,the heads of the various departments within the Village. If the foregoing representation and warranty is inaccurate,state the name of the Village official who either is an officer or director of your business entity or owns five percent(5%)or more thereof. Print Name of Contractor/Bidder/Supplier Signature Title Subscribed and Sworn to before me this _day of 200 . Notary Public Notary Expiration Date 7 MEMEM Village of Buffalo Grove ow 50 Raupp Boulevard Buffalo Grove, IL 60089 Phone:847-459-25 18 Fax:847-459-7906 Invitation to Bid DRAFT DOCUMENT:3/24/2oo6 Section III:Terms and Conditions i.INTENTION:The purpose of this bid is to provide printing services required by the Village of Buffalo Grove.It is the intent of the Village to compare two types of printing,but just one will be awarded.This contract will include four printing projects: ■ five(5)editions of the Village News ■ five(5)Park District supplement ■ one(t)edition of the Buffalo Grove Days promotional newsletter ■ one(1)Welcome Booklet 2.BID PRICE:Price should guarantee requested quantity as specified in each project. 3.BID EVALUATION CRITERIA: Bids shall be evaluated as follows(not listed in order of priority): * Bid pricing * Quality of workmanship Equipment * Experience&References * Years in Business * Staff capabilities * Diversity and Quality of Printed Material 4.WORK INCLUDED:The work to be performed by the contractor shall include,but not by way of limitations, printing,finishing,and delivering the awarded item in accordance with these specifications. 5.AWARD:Award will be made to the lowest responsive and responsible bidder(s)as determined by the Village for the projects described herein,including consideration of unit prices and as best meets these specifications.It is the Village of Buffalo Grove's intent to issue multiple contract awards for soliciting proposals for future printing projects during the contract term;such proposals will be based on pricing in this bid. 6.TERM:The contract shall be in effect for a one(1)year period from the date of award.The Village of Buffalo Grove reserves the right to renew this contract for three(3)additional one(i)year period(s)subject to both mutually agreed upon costs and acceptable performance by the contractor.For any year beyond the initial year,the contract is contingent on the appropriation of sufficient funds;no charges shall be assessed for failure of the Village to appropriate funds in future contract years. 7.DELIVERY: Proofs will be delivered no later than 5 days after receipt of order and copy/artwork.The printed product will be delivered within two weeks after proof approval as outlined above by each of the four project specifications. 8.ESTIMATED QUANTITIES:The quantities indicated for each of the projects are estimates of the total quantity. The Village does not guarantee the specific amount and shall not be held responsible for any deviation.This contract shall cover the Village's requirements whether more or less than the estimated amount. 9.CHANGE IN QUANTITY: Change in quantity up to 1,000 more or less than the quantity bid shall be at the same price per 1,000 bid. io.PRICING:There shall be no additional compensation for typesetting,layout,packaging,postage,taxes,delivery or any other incidental charges unless specifically authorized by the Village of Buffalo Grove's Office of the Village Manager. ii.ARTWORK: All artwork shall be provided by the Village and remains the exclusive property of the Village of Buffalo Grove. 12.QUALITY CONTROL STANDARDS:Contractor must have a minimum of a four-color press and/or equipment capable to hairline register.Contractor shall have established quality control processes and must be able to pull every 5ooth copy to ensure against flaws for the entire run and from order to order.Color consistency is critical. There must be no visual variation in color and design integrity from copy to copy and order to order.Prior to award, 8 i Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 Phone:847-459-25 18 Fax:847-459-7906 Invitation to Bid DRAFT DOCUMENT:3/24/2Oo6 the Contractor must satisfy the Village of the ability to meet the quality specifications to provide printing services with the clarity,consistency and registry required by these specifications.Contractor must maintain these quality control processes and perform to these standards throughout the term of the contract. 13.SAMPLES and REFERENCES: Contractors should submit with the bid,a)the names of three references for which they have performed similar services;and b)at least one(1)4 color process sample. 14.REJECTION:The Village will evaluate and consider products based upon performance criteria including appearance,color,finish,cleanliness and any other applicable physical test it considers necessary.The Village reserves the right to compare any and all products delivered by the Contractor with standard of quality as originally bid.The Village shall reject delivered product not conforming to the original sample and or quality bid to the Contractor at no cost to the Village of Buffalo Grove. 15.PACKAGING: Contractor shall deliver printing orders in cartons and with any and all other packaging approved by the Village prior to starting the project. 16.PRICE ESCALATION:Prices throughout the initial one-year term of this contract shall remain firm. 17.ADDITIONAL INFORMATION:Should the bidder require additional information about this bid,please fax questions to the Village Manager's Office(847)459-7906 no less than seven(7)days prior to the bid opening date. ANY and ALL changes to these specifications are valid only if they are included by written Addendum to All Bidders. No interpretation of the meaning of the plans,specifications or other contract documents will be made orally.Failure of any bidder to receive any such addendum or interpretation shall not relieve the bidder from obligation under this bid as submitted.All addenda so issued shall become part of the bid documents.Failure to request an interpretation constitutes a waiver to later claim that ambiguities or misunderstandings caused a bidder to improperly submit a bid. 18. TERMINATION: The Village reserves the right to terminate the contract, or any part of the contract, with written notice. In case of such termination, the Contractor shall be entitled to receive payment from the Village for work completed to date in accordance with the terms and conditions of the Contract.In the event that this Contract is terminated due to Contractor's default, the Village shall be entitled to purchase substitute items and/or services elsewhere and charge the Contractor with any or all losses incurred,including attorney's fees and expenses. 19.CHANGE IN STATUS:The Contractor shall notify the Village immediately of any change in its status resulting from any of the following: (a)vendor is acquired by another party;(b)vendor becomes insolvent;(c)vendor, voluntary or by operation law,becomes subject to the provisions of any chapter of the Bankruptcy Act;(d)vendor ceases to conduct its operations in normal course of business.The Village shall have the option to terminate its contract with the vendor on 15 days'written notice based on any such change in status. 20.PAYMENT:Payment shall be made pursuant to the Illinois Prompt Payment Act. 9 Village of Buffalo Grove ` 50 Raupp Boulevard Buffalo Grove, IL 60089 Phone:847-459-2518 Fax:847-459-7906 Invitation to Bid DRAFT'DOCUMENT:3/24/2oo6 Section IV:Contractor Qualifications (ATTACH ADDITIONAL PAGES AS NEEDED) Name and Address of Office from which this contract will be administered Name: Address: Phone: Fax: E-mail:* Project Manager: *Bidders shall be notified via e-mail when addenda are issued regarding this Invitation to Bid. List Key Personnel who will be involved w this contract: Name Position #of Years Experience Responsibility/Task Printing Equipment AGE MAKE MODEL Years in Business Number of Employees 10 Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 Phone:847-459-2518 Fax:847-459-7906 Invitation to Bid DRAFT DOCUMENT:3/24/2oo6 Section V:References List below current/past customers and local governmental entities(with emphasis on work done in Illinois and/or Wisconsin),for whom you have provided similar services: Reference #1 Entity: Contact Person: City: State: Zip: E-mail: Phone Number: Date of Service(month ear to month ear) ................................................................................................................................................................................................ Reference#2 Entity: Contact Person: City: State: Zip: E-mail: Phone Number: Date of Service(month ear to month ear) ................................................................................................................................................................................................ Reference#3 Entity: Contact Person: City: State: Zip: E-mail: Phone Number: Date of Service(month ear to month ear) ................................................................................................................................................................................................ 11 Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 Phone:847-459-2518 Fax:847-459-7906 Invitation to Bid DRAFT'DOCUMENT:3/24/2Oo6 Section VI:Bid Sheet Project A:Village Newsletter,"Village News" ■ Continuous Printing Method(Web-Based Platform) $ ■ Offset Printing Method(Sheet-Fed Platform) $ Project Ai:Park District Insert ■ Continuous Printing Method(Web-Based Platform) $ ■ Offset Printing Method(Sheet-Fed Platform) $ Project B:Buffalo Grove Days Promotional Newsletter ■ Continuous Printing Method(Web-Based Platform) $ ■ Offset Printing Method(Sheet-Fed Platform) $ Project C:Welcome Booklet ■ Offset Printing Method(Sheet-Fed Platform) $ Itemized Additional Services Price per thousand for additional quantity of Project A ■ Continuous Printing Method(Web-Based Platform) $ ■ Offset Printing Method(Sheet-Fed Platform) $ Price per thousand for additional quantity of Project B ■ Continuous Printing Method(Web-Based Platform) $ ■ Offset Printing Method(Sheet-Fed Platform) $ Price per thousand for additional quantity of Project Ai ■ Continuous Printing Method(Web-Based:Platform) $ ■ Offset Printing Method(Sheet-Fed Platform) $ Price per thousand for additional quantity of Project C ■ Offset Printing Method(Sheet-Fed Platform) $ Price per hour for additional photo color adjustment (as requested and beyond the specifications outlined in eachproject) $ Company Name: Contact Name: Street Address: City: State: Zip: E-mail: Phone: Authorized Signature: Bidder acknowledges receipt of addendum number: > 12 Board Agenda Item Submittal XI-E Requested By: Gregory P Boysen Entered By: Linda J Miller Agenda Item Title: Authorization to Bid the Street Light Maintenance Contract Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 03/23/2006 04/03/2006 � Consent Agenda PW ❑ Regular Agenda ❑ None Does this item Does this item include Specify Other: Will AV equipment be relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? ❑ Trustee Lounge El Clerk's Clerk's Office ❑ Other ❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No Exhibits can be accessed in: Item Description Will this action involve an expenditure in ❑ Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Staff is requesting authorization to request sealed bids for the Street Light Maintenance Contract. We have had contract services in place for 9 years. Staff analysis of contract vs. in-house indicates that is it still cost effective to outsource this maintenance program. This is a 3-year contract with a performance evaluation at the end of each year before awarding the next year's proposal. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files I❑ ; r Bid Notice 06.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: NOTICE TO CONTRACTORS The Village of Buffalo Grove,Illinois will receive sealed bids for Street Light Maintenance until Monday, April 24,200610:00 AM at the Village Hall,attn: Village Clerk, 50 Raupp Boulevard,Buffalo Grove, Illinois 60089,and immediately thereafter all bids will be publicly opened and read. Contract Doc: m:r ,nts maybe obtained by contractors at the Public Service Center,Village:of Buf'dlo Grove,51 Raupp Boulevard,Buffalo Grove,Illinois 60089,after 9:00 A.M..on Monday, April 4,2006. The Village reserves the right to reject any and all bids and to waive any informalities in the bid. The Village further reserves the right to award a contract which in its judgement is in the best interest of the Village. Page 1 of 21 Board Agenda Item Submittal xII-A Requested By: Scott D Anderson Entered By: Scott D Anderson Agenda Item Title: Ordinance No.2006- :An Ordinance Authorizing Appropriations for the Village of Buffalo Grove for the Period May 1,2006 Through April 30,2007. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 03/29/2006 04/03/2006 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. As required under the Illinois Compiled Statutes, Section 5/8-2-9 in Chapter 65 of the Illinois Municipal Code, the FY 2006-2007 Appropriation Ordinance for all Village funds with the exception of the Buffalo Grove Golf Club and Arboretum Golf Course Funds has been prepared for public hearing and consideration by the President and Board of Trustees. By statute, this ordinance must be approved and have an effective date no later than the end of the first quarter of the applicable fiscal period. The presentation of this ordinance during the public hearing, and its subsequent adoption, will be the final step in the FY 2006-2007 budget cycle. A public hearing must be held regarding the purpose of each appropriation. Notice of such public hearing must be published at least ten days prior to the hearing. The date for the hearing is April 3, 2006. The legal notice for the hearing was published on March 23, 2006 in the Daily Herald. The ordinance may be adopted during the same meeting as the public hearing. The proposed Appropriation Ordinance for FY 2006-2007 totals $55,846,037. The appropriation is $7,945,497 more than the approved budget for the fiscal period. This amount exceeds the underlying budget by 16.58%. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files r i Appropriation Ordinance FY 2006-2007_pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William R.Balling FROM: Scott D.Anderson DATE: March 27,2006 SUBJECT: FY 2006-2007 Appropriation Ordinance As required under the Illinois Compiled Statutes,Section 5/8-2-9 in Chapter 65 of the Illinois Municipal Code,the FY 2006-2007 Appropriation Ordinance for all Village funds with the exception of the Buffalo Grove Golf Club and Arboretum Golf Course Funds has been prepared for public hearing and consideration by the President and Board of Trustees.By statute,this ordinance must be approved and have an effective date no later than the end of the first quarter of the applicable fiscal period.The presentation of this ordinance during the public hearing,and its subsequent adoption,will be the final step in the FY 2006-2007 budget cycle. A public hearing must be held regarding the purpose of each appropriation.Notice of such public hearing must be published at least ten days prior to the hearing. The date for the hearing is April 3,2006. The legal notice for the hearing was published on March 23,2006 in the Daily Herald.The ordinance may be adopted during the same meeting as the public hearing. The proposed Appropriation Ordinance for FY 2006-2007 totals$55,846,037.The appropriation is$7,945,497 more than the approved budget for the fiscal period.This amount exceeds the underlying budget by 16.58%. The Corporate Fund appropriations exceed the final approved budget by$2,293,954 or 7.58%.Some additional variances are noted: • $726,438 provision within the Transfer Non-Operating appropriation for possible increases in either debt service or capital project transfers over and above what was contemplated at the time of the preparation of both the Capital Improvement Plan and Budget. At the current time,several of the projects proposed for FY 2006-200 have not been bid and the appropriation provides a contingency should an approved bid be in excess of the proposed budget. • Throughout all operating budgets there are appropriation provisions over and above the approved budget totaling$608,364 for possible unanticipated adjustments to full-time,sworn,and overtime compensation for all personnel. These items account for$1,334,802(58.18%)of the difference. The remaining variance is spread throughout the remaining fund appropriations as a contingency for unexpected expenditures that may arise within the Corporate Fund departments. The Waterworks and Sewera&e Fund has appropriations that exceed budget by$401,096 or 5.59%.The contingencies provided for within the ordinance are as follows: • For possible adjustment to the Lake County Sanitary Sewer treatment fee,plus unanticipated growth in county user/consumers,$100,740. • For operating and debt service activities of the Northwest Water Commission,$37,950. • For the variation in energy costs,$75,054. • For Lake County Tap-On Fees in excess of planning targets,$25,000. The remaining$162,352 is allocated to all other Waterworks and Sewerage Fund operating expense accounts with no single line item significantly in excess of budget approvals. The appropriations for Special Revenue Funds exceed the approved budgget for those funds by$655,317 or by 18.08%. The maJor difference is within the Motor Fuel Tax Fund($538,500)in order to provide an appropriation contmgency for unanticipated changes in the scope of work for those streets identified for repair within the FY 06-07 portion of the Capital Improvement Plan. Appropriations in excess of budget for the Capital Projects Funds total$692,438 or 32.84%. The variances are as follows: • For the Facilities Capital Development program,a total of$1,000,500 has been appropriated versus an approved budget of$758,700. It is anticipated that this amount will provide sufficient fundin.&for the completion of all identified capital construction,improvement and equipment projects identified as part of the approved FY 2006-2007 Capital Improvement Plan an d provides contingency funding for the ComEdpROW Bikeway. • For the Village-Wide Street Construction Capital Projects Fund a total of$1,800,000 has been appropriated versus an approved budget of$1,349,362. It is anticipated that this amount will provide sufficient funding for the completion of all identified capital construction and improvement projects identified as part of the approved FY 2006-2007 Capital Improvement Plan. Appropriations totaling$5,116,347 are provided for within the Police and Fire Pension Funds. This contingency provides for the transfer of all revenue in excess of budgeted expenses into fund reserves for future pension related statutory obligations for these defined benefit pension programs. Lastly,an appropriation in excess of budget is provided for within the Refuse Service Fund equal to $119,875 as a contingency should payments to the Solid Waste Agency of Northern Cook County (SWANCC)exceed original budget estimates. The Appropriation Ordinance is a statutory requirement under the Illinois Municipal Code establishing the legal ceiling up to which the Village can expend funds in excess of an approved budget due to circumstances that were unforeseen at the time of budget preparation.The approved Village Budget for FY 2006-2007 will remain the management control document for which all personnel will follow on a day-to- day basis. ORDINANCE NO. 2006- AN ORDINANCE AUTHORIZING APPROPRIATIONS FOR THE VILLAGE OF BUFFALO GROVE FOR THE PERIOD MAY 1, 2006 THROUGH APRIL 30, 2007 WHEREAS, a public hearing was held by the President and Board of Trustees prior to the passage of this Appropriation ordinance, on April 3, 2006; and WHEREAS, notice of said public hearing was published at least ten (10) days prior to said public hearing, that date being March 23, 2006, all in conformity with Section 5/8-2-9 of the Illinois Municipal Code, Chapter 65, Illinois Compiled Statutes. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, that: SECTION 1. For the purposes of defraying all the necessary expenses and liabilities of the Village of Buffalo Grove for the fiscal year commencing May 1, 2006 and ending April 30, 2007, the following sums, or so much thereof as of law may be authorized, be and the same are hereby appropriated for the following municipal purposes, to wit: VILLAGE OF BUFFALO GROVE APPROPRIATION May 1, 2006-April 30, 2007 CORPORATE FUND APPROPRIATION Legislative Salaries-Elected Officials $ 33,000 Salaries-Part-Time 300 Dues & Memberships 30,500 Professional Training 1,500 Telephone 800 Travel 600 Subscriptions & Publications 100 Supplies-Office 400 Reception & Community Affairs 5,500 Plan Commission 3,100 Blood Commission 250 Arts Commission 5,600 Other Boards & Commissions 15,000 Office Furniture & Equipment 500 Cable Television Programming 27,000 Consulting Fees-Other 19,600 Senior Citizen Taxi Cab Subsidies 1,400 All Other Expenses 1,000 Total Appropriated Funds-Legislative $ 146,150 Office of Village Manager Salaries-Full-Time $ 430,000 Salaries-Part Time 118,000 Premium Pay-Longevity 3,800 Group Medical Insurance 50,000 Professional Training 10,000 Dues & Memberships 5,100 1 Telephone 4,100 Travel 2,600 Per Diem Allowance 1,750 Printing 3,000 Newsletter 58,000 Supplies-Office 3,200 Subscriptions & Publications 1,800 Unemployment Insurance 370 ICMA/RC Deferred Compensation 8,000 Office Furniture & Equipment 13,000 Reserve for Computer Replacement 3,500 Operating Equipment-Department 750 Consulting Fees - All Other 90,000 All Other Expenses 6,000 Total Appropriated Funds-Office of Village Manager $ 812, 970 Management Information Systama Salaries-Full-Time $ 262,000 Premium Pay-Longevity 800 Group Medical Insurance 62,500 Professional Training 7,200 Dues & Memberships 300 ICMA/RC Deferred Compensation 5,000 Telephone 14,000 Travel 1,700 Per Diem Allowance 400 Maintenance Contracts 44,000 Reception & Community Affairs 300 Subscriptions & Publications 400 Computer Services 72,000 Supplies-Office 350 Unemployment Insurance 240 Maintenance & Repairs-Dept Equipment 750 Office Furniture 1,500 Office Equipment 15,500 Reserve for Computer Replacement 30,000 All Other Expenses $ 500 Total Appropriated Funds-Management Information Services $ 519,440 Finance and General Services Salaries-Full-Time $ 495,000 Salaries-Overtime 11,000 Salaries-Part-Time 27,000 Salaries-Elected Officials 6,000 Premium Pay-Longevity 5,800 Group Medical Insurance 125,000 Professional Training 18,000 Dues & Memberships 1,600 Telephone 15,000 Postage 77,000 Travel 3,500 Reception & Community Affairs 725 Per Diem Allowance 900 Maintenance Contracts 12,000 Printing 15,000 Audit Fees 42,000 Equipment Rental 2,500 Supplies-Office 19,000 Subscriptions & Publications 1,200 Risk Management Pool 400,000 2 Unemployment Insurance 800 Special Counsel 60,000 Buffalo Grove Days 45,000 Fire and Police Commission 15,000 ICMA/RC Deferred Compensation 6,000 Maintenance & Repairs-Dept Equipment 2,000 Office Furniture & Equipment 2,000 Operating Equipment-Department 2,000 Reserve for Computer Replacement 1,000 Consulting Fees-All Other 70,000 IRMA Deductibles 10,000 All Other Expenses 2,500 Total Appropriated Funds-Finance and General Services $ 1,494,525 Legal Services Retainer Fee $ 50,000 Prosecutor Fee 63,000 Attorney Fees 95,000 Recording Fees 1,000 Legal Notices 8,500 Litigation Fees 60,000 Special Counsel 8,000 Legal Reimbursables 5,500 Messenger Fees 1,000 Total Appropriated Funds-Legal Services $ 292,000 Fire Services Salaries-Full-Time $ 334,000 Salaries-Overtime 197,000 Special Duty Pay 5,500 Salaries-Sworn 4,930,000 Premium Pay-Longevity 51,800 Group Medical Insurance 1,020,000 Professional Training 29,000 Dues & Memberships 4,000 Clothing Allowance 32,000 Safety Equipment 25,800 Telephone 28,000 Tuition Reimbursements 10,000 Travel 8,250 Per Diem Allowance 2,200 Maintenance Contracts 25,000 Printing 5,000 Equipment Rental 8,500 Supplies-Office 13,000 Supplies-All Other 29,300 Subscriptions & Publications 4,700 Unemployment Insurance 5,280 ICMA/RC Deferred Compensation 10,500 Small Equipment, Tools & Hardware 19,250 Maintenance & Repairs-Buildings & Facilities 5,000 Maintenance & Repairs-Dept Equipment 34,500 Maintenance & Repairs-Parts 2,250 Body Work 6,800 Contractual Auto Services 13,500 Office Furniture & Equipment 1,500 Operating Equipment-Department 82,000 Reserve for Capital Replacement 293,000 Reserve for Computer Replacement 6,100 Building/Public Ground Improvements 2,500 3 Northwest Central Dispatch 152,000 IRMA Deductibles 10,000 NWCH Administration Fees 16,500 All Other Expenses 9,000 Contractual Services 32,000 Total Appropriated Funds-Fire Services $ 7,464,730 Police Services Salaries-Full-Time $ 725,000 Salaries-Overtime 420,000 Salaries-Part-Time 385,000 Special Duty Pay 80,000 Salaries-Sworn 5,570,000 Premium Pay-Longevity 51,200 Group Medical Insurance 1,040,000 Professional Training 40,500 Dues & Memberships 2,500 Clothing Allowance 31,000 Uniform Maintenance 26,200 Recruit Uniforms 6,500 Tuition Reimbursement 18,000 Telephone 38,000 Travel 3,900 Per Diem Allowance 1,800 Physical Fitness Equipment 500 Equipment Rental-Communications 2,700 Printing-Patrol 100 Printing-F.O.S.G. 100 Printing-Staff 11,700 Supplies-Patrol/F.O.S.G. 11,700 Supplies-Communications/Records 17,000 Supplies-O.C.O.P./Training 10,500 Supplies-Detention/CP-CR 6,500 Subscriptions & Publications 1,200 Recruitment 2,300 Unemployment Insurance 6,800 ICMA/RC Deferred Compensation 8,500 Retainer Fee 400 Operating Equipment-Patrol/F.O.S.G. 3,000 Operating Equipment-Other 4,500 Operating Equipment-Records 1,800 Operating Equipment-Communications 1,000 Safety Equipment-Patrol/F.O.S.G. 6,000 Maintenance & Repairs-Department Equipment 100 Maintenance & Repairs-Radios 4,500 Maintenance & Repairs-Mobile Data Terminals 4,000 Maintenance & Repairs-Patrol Equipment 8,000 Maintenance & Repairs-F.O.S.G. Equipment 700 Maintenance & Repairs-Staff Equipment 9,250 Automobiles & Trucks 0 Office Equipment 21,000 Operating Equipment-Department 13,000 Operating Equipment-Patrol 7,250 Operating Equipment-Staff 1,500 Reserve for Capital Replacement 125,000 Reserve for Computer Replacement 33,000 Vehicle Safety Equipment 7,000 Northwest Central Dispatch 365,000 Omni House 75,500 Illinois Criminal Justice Information Authority 20,000 4 Care of Prisoners 1,500 Animal Care 5,500 Commission on Accreditation 6,250 Northern Illinois Crime Lab 54,000 NIPAS 5,500 IRMA Deductibles 20,000 Consulting Services 50,000 Overweight Truck Enforcement 2,000 All Other Expenses 13,000 Total Appropriated Funds-Police Services $ 9,388,450 Building a Zoning Salaries-Full-Time $ 650,000 Salaries-Overtime 8,500 Salaries-Part-Time 92,500 Premium Pay-Longevity 6,200 Group Medical Insurance 138,000 Professional Training 4,000 Dues & Memberships 1,200 Clothing Allowance 1,700 Safety Equipment 200 Telephone 7,250 Travel 2, 900 Reception & Community Affairs 800 Per Diem Allowance 1,250 Maintenance Contracts 50,000 Printing 2,800 Equipment Rental 150 Supplies-Office 4,000 Subscriptions & Publications 1,000 Unemployment Insurance 800 ICMA/RC Deferred Compensation 7,000 Small Equipment, Tools & Hardware 1,300 Maintenance & Repairs-Dept Equipment 3,000 Maintenance & Repairs-Radios 700 Office Furniture & Equipment 1,000 Operating Equipment-Department 400 Reserve for Capital Replacement 17,000 Reserve for Computer Replacement 1,000 Consulting Fees-All Other 18,000 Exterminating Services 750 IRMA Deductibles 5,000 All Other Expenses 2,000 Total Appropriated Funds-Building & Zoning $ 1,030,400 Engineering Services Salaries-Full-Time $ 490,000 Salaries-Overtime 800 Salaries-Part-Time 58,000 Premium Pay-Longevity 3,600 Group Medical Insurance 77,000 Professional Training 8,000 Dues & Memberships 900 Clothing Allowance 450 Safety Equipment 750 Telephone 3,400 Travel 100 Per Diem Allowance 350 Computer Services 1,500 Printing 6,500 5 Supplies-Office 3,750 Supplies-All Other 2,250 Subscriptions & Publications 1,100 Unemployment Insurance 480 ICMA/RC Deferred Compensation 5,750 Small Equipment, Tools & Hardware 800 Maintenance & Repairs-Dept Equipment 5,700 Maintenance & Repairs-Radios 350 Office Furniture & Equipment 1,000 Operating Equipment-Department 1,000 Reserve for Capital Replacement 6,700 Reserve for Computer Replacement 13,700 Consulting Fees-Plan & Design 15,000 All Other Expenses 750 Total Appropriated Funds-Engineering Services $ 709,680 Building Services/Street Lighting Salaries-Full-Time $ 310,000 Salaries-Overtime 7,300 Salaries-Part-Time 100 Premium Pay-Longevity 3,400 Group Medical Insurance 56,000 Professional Training 1,400 Dues & Memberships 300 Clothing Allowance 700 Uniform Rental 2,300 Safety Equipment 1,200 Telephone 2,400 Maintenance Contracts 131,000 Equipment Rental 900 Supplies-Office 600 Supplies-All Other 18,500 Subscriptions & Publications 300 Unemployment Insurance 320 Electric-Facilities 1,000 Gas-Facilities 25,000 Small Equipment, Tools & Hardware 600 Electric-Street Lights 77,000 Gas-Street Lights 7,000 Maintenance & Repairs-Street Lights 203,000 Maintenance & Repairs-Buildings & Grounds 65,000 Maintenance & Repairs-Dept Equipment 800 Maintenance & Repairs-Radios 100 Operating Equipment-Department 1,100 Reserve for Capital Replacement 26,000 Reserve for Computer Replacement 100 Building/Public Grounds Improvement 1,000 All Other Expenses 1,000 Total Appropriated Funds-Building Services/Street Lighting $ 945,420 Street Operations & Maintenance Salaries-Full-Time $ 500,000 Salaries-Overtime 61,000 Salaries-Part-Time 7, 000 Premium Pay-Longevity 5,400 Group Medical Insurance 85,000 Training 1,000 Dues & Memberships 200 Clothing Allowance 1,300 Uniform Rental 4,500 6 Safety Equipment 900 Telephone 3,300 Maintenance Contracts 63,000 Equipment Rental 1,000 Supplies-Office 425 Supplies-All Other 6,000 Subscriptions & Publications 150 Unemployment Insurance 560 Snow & Ice Control Mix 166,000 Traffic & Street Signs 68,000 Small Equipment, Tools & Hardware 2,000 Maintenance & Repairs-Sidewalks, Curbs & Bikepaths 175,000 Maintenance & Repairs-Streets & Highways 60,000 Maintenance & Repairs-Dept Equipment 9,000 Maintenance & Repairs-Radios 1,000 Automobile and Trucks 16,000 Reserve for Capital Replacement 152,200 Operating Equipment-Department 1,250 Reserve for Computer Replacement 8,800 Building Improvements 1,000 Sidewalk & Bikepath Construction 100 IRMA Deductibles 5,000 All Other Expenses 500 Total Appropriated Funds-Street operations $ 1,406,585 Public Works Management & Administration Salaries-Full-Time $ 200,000 Salaries-Overtime 500 Salaries-Part-Time 74,000 Premium Pay-Longevity 3,200 Group Medical Insurance 56,000 Professional Training 4,200 Dues & Memberships 4,000 Clothing Allowance 300 Safety Equipment 425 Telephone 3,200 Travel 350 Supplies-Office 6,000 Subscriptions & Publications 2,000 Unemployment Insurance 400 ICMA/RC Deferred Compensation 6,300 Maintenance & Repairs-Dept Equipment 4,500 Office Furniture & Equipment 15,000 Reserve for Computer Replacement 3,000 All Other Expenses 500 Total Appropriated Funds-Public works Management $ 383,875 & Administration Forestry/Parkway/Landscape Maintenance Salaries-Full-Time $ 600,000 Salaries-Overtime 4,000 Salaries-Part-Time 38,500 Premium Pay-Longevity 4,200 Group Medical Insurance 150,000 Professional Training 1,600 Dues & Memberships 1,000 Clothing Allowance 2,000 Uniform Rental 4,250 Safety Equipment 1,300 Telephone 3,400 7 Maintenance Contracts 8,000 Equipment Rental 1,000 Supplies-Office 475 Supplies-All Other 5,500 Unemployment Insurance 800 Chemicals & Fertilizers 5,900 Small Equipment, Tools & Hardware 650 Maintenance & Repairs-Parkway Trees 40,000 Maintenance & Repairs-Dept Equipment 650 Maintenance & Repairs-Radios 650 office Furniture 500 Operating Equipment-Department 3,000 Reserve for Capital Replacement 103,000 Reserve for Computer Replacement 1,700 All Other Expenses 1,000 Total Appropriated Funds-Forestry/Parkway/Landscape $ 983,075 Maintenance Central Garage Fund Salaries-Full-Time $ 400,000 Salaries-Overtime 8,500 Salaries-Part Time 18,000 Premium Pay-Longevity 3,200 Group Medical Insurance 92,000 Professional Training 500 Dues & Memberships 225 Clothing Allowance 950 Uniform Rental 2,500 Safety Equipment 700 Telephone 3,250 Travel 50 Maintenance Contracts 8,750 Equipment Rental 550 Printing 100 Supplies-Office 500 Supplies-All Other 5,750 Subscriptions & Publications 3,500 Unemployment Insurance 400 Small Equipment, Tools & Hardware 2,800 Maintenance & Repairs-Dept Equipment 3,000 Maintenance & Repairs-Radios 100 Gasoline 250,000 Diesel Fuel 130,000 Maintenance & Repairs-Parts 100,000 Maintenance & Repairs-Labor 1,000 Lubricants 8,800 Contractual Auto Services 70,000 Operating Equipment-Department 1,000 Reserve for Capital Replacement 26,000 Operating Equipment Department 12,000 Reserve for Computer Replacement 1,400 IRMA Deductible Reimbursement 2,000 All Other Expenses 250 Total Appropriated Funds-Central Garage Fund $ 1,157,775 Drainage System Salaries-Full Time $ 120,000 Salaries-Overtime 6,500 Salaries-Part Time 1,000 Longevity Pay 1,400 8 Group Medical & Life Insurance 20,000 Professional Training 750 Dues & Memberships 200 Uniform Rental 950 Clothing Allowance 500 Safety Equipment 1,500 Maintenance Contracts 6,000 Equipment Rental 800 Subscriptions & Publications 100 Supplies-office 500 Unemployment Insurance 160 Small Equipment Tools & Hardware 1,500 Storm & Sanitary Sewers 10,000 Maintenance & Repairs-Department Equipment 4,000 Maintenance & Repairs-Radios 300 Operating Equipment-Department 300 Building/Public Ground Improvements 65,000 All Other Expenses 500 Total Appropriated Funds-Drainage System $ 241, 960 Emergency Management Agency Salaries-Part-Time $ 18,500 Professional Training 2,000 Dues & Memberships 250 Clothing Allowance 1,500 Telephone 6,400 Computer Services 100 Reception & Community Affairs 750 Maintenance Contracts 4,000 Supplies-Office 2,000 Subscriptions & Publications 100 Small Equipment Tools & Hardware 1,000 Maintenance & Repairs-Dept Equipment 750 Maintenance & Repairs-Radios 100 Operating Equipment-Department 21,500 Reserve for Capital Replacement 6,000 Reserve for Computer Replacement 10,900 All Other Expenses 1,500 Total Appropriated Funds-Emergency Services & Disaster $ 77,350 Agency Transfer Non-operating Transfer to Debt Service Fund $ 700,000 Transfer to IMRF Fund 30,000 Transfer to Capital Projects Fund 650,000 Transfer to Motor Fuel Tax Fund - HRST 1,100,000 Transfer to Arboretum Golf Course Fund 100,000 Transfer to Refuse Service Fund 40,000 Transfer to Buffalo Grove Golf Club 0 Transfer to Police Pension Fund 1,550,000 Transfer to Fire Pension Fund 1,250,000 All Other Expenses 50,000 Total Appropriated Funds-Transfer Non-operating $ 5,470,000 Total Appropriated Funds-Corporate Fund $32,524,385 9 WATERWORKS & SEWERAGE FUND Water Operating Salaries-Full-Time $ 485,000 Salaries-Overtime 39,000 Salaries-Part-Time 20,500 Premium Pay-Longevity 4,800 Group Medical Insurance 90,000 Professional Training 2,200 Dues & Memberships 1,000 Clothing Allowance 1,850 Uniform Rental 3,500 Safety Equipment 7,100 Telephone 9,500 Maintenance Contracts 11,000 Printing 8,500 Equipment Rental 1,000 Supplies-Office 550 Supplies-All Other 2,700 Risk Management Pool 150,000 Unemployment Insurance 560 Employer's Contributions-Pension 102,000 Electric-Water & Sewer 140,000 Gas-Water & Sewer 3,000 Water Sample Analysis 10,000 Water Meters 20,000 Chemicals & Fertilizers 6,500 Small Equipment, Tools & Hardware 1,600 Maintenance & Repairs-Well Equipment 10,000 Maintenance & Repairs-Mains & Services 9,000 Maintenance & Repairs-Water Meters 11,500 Maintenance & Repairs-Reservoirs 7,000 Maintenance & Repairs-Hydrants & Valves 11,000 Maintenance & Repairs-Pumping Stations 2,500 Maintenance & Repairs-Department Equipment 2,500 Maintenance & Repairs-Radios 450 Gasoline 8,500 Diesel Fuel 10,000 Maintenance & Repairs-Parts 7,000 Maintenance & Repairs-Labor 15,000 Lubricants 1,000 Contractual Auto Services 2,500 Operating Equipment-Department 1,000 Reserve for Capital Replacement 35,500 Reserve for Computer Replacement 5,100 Reserve for Well Improvements 6,000 System Improvements 60,000 Transfer to Corporate Fund 655,000 Transfer to Debt Service Fund 165,000 IRMA Deductibles 2,000 Northwest Water Commission 2,125,000 All Other Expenses 500 Total Appropriated Funds-Water Operating $ 4,274, 910 Sewer Operating Salaries-Full-Time $ 282,000 Salaries-Overtime 14,800 Salaries-Part-Time 100 Premium Pay-Longevity 2,400 Group Medical Insurance 52,000 10 Professional Training 850 Clothing Allowance 525 Uniform Rental 1,400 Safety Equipment 8,200 Telephone 18,500 Maintenance Contracts 7,000 Equipment Rental 9,000 Subscriptions & Publications 11,000 Supplies-Office 525 Supplies-All Other 4,000 Risk Management Pool 50,000 Unemployment Insurance 320 Employers Contributions-Pension 58,500 Electric-Water & Sewer 45,000 Lake County Sewer Tap-on Fees 75,000 Lake County Treatment Fee 2,400,000 Small Equipment, Tools & Hardware 1,500 Maintenance & Repairs-Storm & Sanitary Sewers 2,500 Maintenance & Repairs-Lift Stations 9,000 Maintenance & Repairs-Department Equipment 7,250 Maintenance & Repairs-Radios 250 Gasoline 3,500 Diesel Fuel 6,500 Maintenance & Repairs-Parts 3,500 Maintenance & Repairs-Labor 40,000 Lubricants 600 Contractual Auto Services 2,000 Operating Equipment-Department 1,000 Automobiles & Trucks 22,000 Reserve for Capital Replacement 69,000 Reserve for Computer Replacement 100 System Improvements 75,000 IRMA Deductibles 5,000 All other Expenses 300 Total Appropriated Funds-Sewer Operating $ 3,290,120 Total Appropriated Funds-Waterworks & Sewerage Fund $ 7,565,030 ILLINOIS MUNICIPAL RETIREMENT FUND Employers Contribution-FICA $ 415,000 Employers Contribution-Medicare 283,000 Employers Contribution-IMRF 625,000 Total Appropriated Funds-Illinois Municipal Retirement Fund $ 1,323,000 PARKING LOT FUND Salaries-Full Time $ 0 Salaries- Part-Time 8,500 Employer's Contribution-FICA 575 Employer's Contribution-Medicare 150 Telephone 300 Maintenance Contracts 8,000 Supplies-All Other 3,250 Traffic & Street Signs 1,000 Chemicals & Fertilizers 4,000 Electric-Parking Lot 10,000 Facilities-Gas 3,000 Maintenance & Repairs-Parking Lot 2,000 Maintenance & Repairs-Parking Lot Lights 3,000 Maintenance & Repairs-Buildings & Facilities 7,000 Maintenance & Repairs-Parkway Trees 1,500 Lease Payments 135,000 11 Pace Parking Lot Fees 17,500 All Other Expenses $ 500 Total Appropriated Funds-Parking Lot Fund $ 205,275 MOTOR FUEL TAX FUND Street Maintenance & Reconstruction $ 2,750,000 Total Appropriated Funds-Motor Fuel Tax Fund $ 2,750,000 CAPITAL PROJECTS FUND-FACILITIES DEVELOPMENT Grade Crossing Planning Contingency $ 300,000 Municipal Parking Facility Maintenance 45,000 ComEd ROW Bikeway 130,000 White Pine Trail Study $ 525,500 Total Appropriated Funds-Capital Projects Fund-Facilities $ 1,000,500 Development CAPITAL PROJECTS FUND-STREET CONSTRUCTION Deerfield Parkway Street Improvement $ 1,300,000 I1 Route 22 Street Improvement $ 500,000 Total Appropriated Funds-Capital Projects Fund-Facilities $ 1,800,000 Development FACILITIES DEVELOPMENT DEBT SERVICE FUND Principal Payments-G.O. Bonds $ 1,425,000 Interest Payments-G.O. Bonds 525,000 Fiscal Agents Fees 6,500 Total Appropriated Funds-Facilities Development Debt $ 1, 956,500 Service Fund POLICE PENSION FUND Transfer to Reserve for Future Obligations $ 1,565,077 All Other Expenses 125,000 Pension Fund Obligations-Police 1,200,000 Total Appropriated Funds-Police Pension Fund $ 2,890,077 FIRE PENSION FUND Transfer to Reserve for Future Obligations $ 1,861,270 All Other Expenses 85,000 Pension Fund Obligations-Fire 280,000 Total Appropriated Funds-Fire Pension Fund $ 2,226,270 CORPORATE PURPOSE BOND PRINCIPAL AND INTEREST Principal Payments-G.O. Bonds 325,000 Interest Payments-G.O. Bonds 100,000 Total Appropriated Funds-Corporate Purpose Bond Principal $ 425,000 and Interest REFUSE SERVICE FUND Transfer to SWANCC $ 1,180,000 Total Appropriated Funds-Refuse Service Fund $ 1,180,000 12 TOTAL APPROPRIATED FUNDS Corporate Fund $32,524,385 Waterworks and Sewerage Fund 7,565,030 Illinois Municipal Retirement Fund 1,323,000 Parking Lot Fund 205,275 Motor Fuel Tax Fund 2,750,000 Capital Projects Fund-Facilities Development 1,000,500 Capital Projects Fund-Street Construction 1,800,000 Facilities Development Debt Service Fund 1, 956,500 Police Pension Fund 2,890,077 Fire Pension Fund 2,226,270 Corporate Purpose Bond Principal and Interest 425,000 Refuse Service Fund $1,180,000 Grand Total Appropriations $55,846,037 The aforementioned appropriated sums for the Corporate Fund, Illinois Municipal Retirement Fund, Parking Lot Fund, Motor Fuel Tax Fund, Capital Project Funds, Debt Service Funds, Police Pension Fund, and Fire Pension Fund are hereby appropriated from general property taxes, other local, state- shared and Home Rule taxes, licenses and permits, intergovernmental revenue, operating transfers, investment income and other miscellaneous revenues, fees and charges along with the proceeds of debt issued by the Village for general corporate and other purposes as provided for by statute and ordinance. The aforementioned appropriated sums for the Waterworks and Sewerage Fund, along with the Revenue Bond reserve account groups are hereby appropriated from receipts from the sale of water and sewer service, debt service fees, sales of water meters, connection fees, operating transfers, general property taxes, interest income and other revenues and fees of the Fund as provided by the Waterworks and Sewerage Refunding Revenue Bond Ordinances, Corporate Purpose General Obligation Bond Ordinances and the Ordinance (as amended from time-to-time) Providing for the Regulation and Operations of the Combined Waterworks and Sewerage System. SECTION 2. Any unexpended balance of any items of any appropriation by this Ordinance may be expended in making up any insufficiency in any other item of appropriation made by this Ordinance. SECTION 3. If any item of portion of this Ordinance is for any reason held invalid, such decision shall not effect the validity of the remaining portion(s) of such item or the remaining portion(s) of this Ordinance. SECTION 4. This Ordinance shall be in full force and effect from and after its passage, approval and publication. This Ordinance shall be published in pamphlet form. This Ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: ,2006. APPROVED: ,2006. PUBLISHED: ,2006. 13 Approved: Village President ATTEST: Village Clerk 14 Notice is hereby given that a public hearing will be held ' by the Village of Buffalo Grove Board of Trustees on Monday,April.3,2006 at 7:30 P.M.at the Village Hall,50 CERTIFICATE OF PUBLICATION Raupp Boulevard, Buffalo ""Ithe propafed ardinarKe are Paddock Publications, Inc. available in the Office of the Village Clerk for examina- tionduringnormal business DailyHeraldhours.DATED this 22nd day of March,,2006. JANET M.SIRABIAN Village Clerk Published in Daily Herald March 23,2006 (3702485)N Corporation organized and existing under and by virtue of the laws of the State of Illinois, DOES HEREBY CERTIFY that it is the publisher of the DAILY HERALD. . That said DAILY HERALD is a secular newspaper and has been circulated daily in the Village(s) of Algonquin, Arlington Heights, Barrington, Barrington Hills, Lake Barrington, North Barrington, South Barrington, Bartlett, Batavia, Buffalo Grove, Burlington, Carpentersville, Cary, Deer Park, Des Plaines, South Elgin, East Dundee, Elburn, Elgin, Elk Grove Village, Fox Lake,Fox River Grove,Geneva, Gilberts,Grayslake, Gurnee,Hampshire,Hainesville,Hanover Park,Hawthorn Woods,Hoffinan Estates, Huntley, Inverness,Island Lake,Kildeer,Lake Villa,Lake in the Hills,Lake Zurich,Libertyville, Lincolnshire, Lindenhurst, Long Grove, Mt. Prospect, Mundelein, Palatine, Prospect Heights, Rolling Meadows, Schaumburg, Sleepy Hollow, St. Charles, Streamwood, Tower Lakes,Vernon Hills,Volo,Wauconda,Wheeling,West Dundee,Wildwood,Green Oaks County(ies) of Cook, Kane, Lake, McHenry and State of Illinois, continuously for more than one year prior to the date of the first publication of the notice hereinafter referred to and is of general circulation throughout said Village(s), County(ies) and State. I further certify that the DAILY HERALD is a newspaper as defined in "an Act to revise the law in relation to notices" as amended in 1992 Illinois Compiled Statutes, Chapter 715, Act 5, Section 1 and 5. That a notice of which the annexed printed slip is a true copy, was published March 23, 2006 in said DAILY HERALD. IN WITNESS WHEREOF, the undersigned, the said PADDOCK PUBLICATIONS, Inc., has caused this certificate to be signed by, this authorized agent, at Arlington Heights, Illinois. PADDOCK PUBLICATIONS, INC. DAILY HERALD NEWSPAPERS 'P BY Auth i'zed Agent Control # T3702485 Board Agenda Item Submittal xII-B Requested By: William H Brimm Entered By: William H Brimm Agenda Item Title: Ordinance No.2006- An Ordinance Appointing William H. Brimm as Village Manager and Establishing the Annual Salary for the Village Manager. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 03/22/2006 04/03/2006 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The ordinance authorizes the acceptance of Letter of Understanding-Employment as Village Manager for William H. Brimm that will be effective May 1, 2006 and also appoints him Village Manager as of the same date. In addition, the compensation for the fiscal year, also beginning May 1, 2006, is established. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files vmsal.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: ORDINANCE NO.2006- AN ORDINANCE APPOINTING WILLIAM IL BREMM AS VILLAGE MANAGER AND ESTABLISHING THE ANNUAL SALARY FOR THE VILLAGE MANAGER WHEREAS, Section 2.08.020 of the Village of Buffalo Grove Municipal Code provides for the appointment of a Village Manager,that being made by the Village President by and with the advice and consent of the Board of Trustees;and WHEREAS, Section 2.08.050 of the Village of Buffalo Grove Municipal Code provides that the Board of Trustees may fix from time to time the compensation for the Village Manager by Ordinance or Resolution;and WHEREAS,the Village Board has determined that the compensation for the Village Manager for the fiscal period beginning on May 1, 2006, as set forth as part of the attached Letter of Understanding- Employment as Village Manager,for William H.Brimm is appropriate for said period. NOW,THEREFORE,BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE,COOK AND LAKE COUNTIES,ILLINOIS that: Section 1. The Village President is hereby authorized to execute the attached Letter of Understanding-Employment as Village Manager, dated March 21, 2006 which will be countersigned by William H.Brimm. Section 2. Effective May 1, 2006 William H. Brimm is hereby appointed Village Manager. Section 3. The annual compensation for the Village Manager shall be $144,000 for the year beginning May 1, 2006. In addition, an amount equal to $600/month shall be paid as an automobile allowance. Section 4. This Ordinance, as well as the Letter of Understanding, shall be in full force and effect as of May 1, 2006, after its passage and approval and publication in the manner provided by law. This ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: 2006.APPROVED: ,2006. APPROVED: Village President ATTEST: Village Clerk 1 ' VILIAGE OF BUFFALO GROOVE Fifty Raupp Blvd. Buffalo Grove,IL 60089-2100 Phone 847-459-2500 Fax 847-459-0332 March 21,2006 Mr.William H.Brimm 50 Raupp Boulevard Buffalo Grove Heights,Illinois 60089 Subject:Letter of Understanding Employment as Village Manager Dear Bill: Please consider this correspondence a mutual Letter of Understanding regarding your promotion from Assistant Village Manager to Village Manager effective May 1, 2006. Your employment as Village Manager shall be in conformance with Chapter 2.08 of the Village of Buffalo Grove Municipal Code under the Council/Manager form of government as finther set forth in the Illinois Compiled Statutes and as suggested by the International City/County Management Association. The following conditions shall apply in your role as Village Manager: • For compensation purpose, May i"will remain your anniversary date as that term is used within the Village's Personnel Rules and Salary Administration Plan. For performance review purposes, annually as of January I'will be the date of such review. Any compensation adjustment shall be effective as of the subsequent May V. • For the year beginning May 1, 2006, you shall submit a work plan regarding your professional objectives to be undertaken within the first 120 days of promotion as well as within the first 8 months, or through December 31,2006. Such work plan shall be approved by the Village Board as a condition of this Letter of Understanding. • Compensation to be paid shall be equal to $144,000 for the year beginning May 1, 2006. In addition,an automobile allowance in an amount equal to$600/month shall be paid in conformance with current practices. The Village shall not be obligated for any vehicle related maintenance or operating expenses in lieu of your receipt of the automobile allowance. • Any recurring expenses, which will include, but not be limited to items such as conferences, training,meetings,business dining and other appropriate business expenditures,shall be identified by category within the annually approved Office of Village Manager budget. • Any and all employment benefits such as insurance,vacation and sick leave shall be governed by the provisions of the Village's Personnel Rules. Likewise, all standards of professional conduct shall also be in conformance with the Village's Personnel Rules. This Letter of Understanding shall be subject to amendment from time to time as mutually agreed by both parties to this Letter. If you are in agreement,please sign and return for my signature. Dated this day of ,2006. Elliott Hartstein William H.Brimm Village President William H.Brimm Village Manager Work Plan Fiscal Year 2006-2007 The following work plan is intended to identify operational objectives for myself beginning as of May 1, 2006 and continuing through December 31,2006. The plan is intended to identify work elements that will be initially undertaken within the time frames noted. Regardless of what is noted, the priorities and expectations of the Village Board will set aspects of the work plan. It is anticipated that department specific issues will be forthcoming and will be presented to the Village Board as well as staff. Lastly,and as appropriate, both Ghida and I request periodic meetings with the Village Board to make sure that the expectations for the both of us are being met as part of our obligation to lead the operational aspects of the organization forward. Transition Pro agr mmu� May 1.2006 through July 31,2006: • Individual meetings with Village Board • Establish collective bargaining team re: to review goals and expectations wage&benefit re-opener • Individual meetings with department • Prepare fire contract accountability heads to review goals and expectations, report new roles and assignments and to • Advance community center (park and present concerns. As part of library)planning concepts discussions, adjust work plans, if • Confirm appointments to represent necessary Village with intergovernmental partners • With all department heads, obtain a full • Wrap up commercial waste franchising understanding of their own career recommendation. In addition futures recommend strategy to extend • Meet with major commission liaisons to residential service agreement review service plans(Plan Commission, • Participate in Metra schedule task force Zoning Board of Appeals,Board of Fire • Confirm public information protocols & Police Commission, Residents with for calendar 2006 road construction Disabilities, Board of Health, Arts). In programs addition, attend meetings on periodic • Advance White Pine initiative basis to obtain a better understanding of • Advance Public Service Center their proceedings and projects expansion initiative • Meet with staffs of Buffalo Grove Park • Advance planning for Lake-Cook Road District, Indian Trails Library District and Vernon Area Library in order to understand mutual issues • Meet with Bill Raysa to discuss any issues that affect Village from global legal perspective • Meet with Northwest Water Commission, Northwest Central Dispatch, SWANCC, and Northwest Municipal Conference • Solidify internal communication protocols with Village Board and staff • Support and monitor the Finance & General Services transition • Identify and monitor the monthly work plan relative to Bill Balling's consulting agreement • Meet with major developers as well as Draft Date:February 1,2006 integrate with major planning initiatives August 1,2006 through October 31,2006: • Successful transition for Buffalo Grove • Develop FY 2007 Golf Budget Days • Update metrics studies • Conduct a staff goal development • Industrial Drive redevelopment session recommendation(s) • Maintain monthly department head • Advance regional/corridor horn blowing meeting schedule control initiatives • Maintain quarterly Policy Scorecard for • Roll out program to expand Talent Village Board on staff projects and Bank performance • Finalized BG/Arlington Heights • Review published administrative reports boundary agreement and their formats November 1,2006 through December 31,2006: • Transition elements should be • Formulate Public Service Center completed during this period recommendation(s) • Develop FY 2007-2008 Capital Improvement Plan • Develop FY 2007-2008 Village Budget • Wrap up TOD study initiatives • Wrap up Comprehensive Plan update Board Agenda Item Submittal xII-c Requested By: William R Balling Entered By: Ghida Neukirch Agenda Item Title: Resolution No.2006- A Resolution Authorizing an Agreement for General Management Services between RB, LLC,and the Village of Buffalo Grove. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 03/30/2006 04/03/2006 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The attached agreement relates to contracting management services with William R. Balling (WRB, LLC) effective May 1, 2006. The scope of work relates to a variety of assignments on the following subject matters: 1) Employee Development& Retention 2) New Development& Redevelopment Initiatives 3) Management Strategy (organizational fixed costs, legislative initiatives, citizen involvement, and department specific projects). 4) Special Project Assignments Plus additional services subject to negotiation and recommendation of the Village Manager with approval by the Village Board. For the scope of work, services shall be charged at $110.00 per hour. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files C RESOLUTION 2006-Gen. Mgt. Services.doc PROFESSIONAL SERVICES CONTRACT.doc Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: RESOLUTION 2006------ ARESOLUTION AUTHORIZING AN AGREEMENT FOR GENERAL MANAGEMENT SERVICES BETWEEN WRB, LLC AND THE VILLAGE OF BUFFALO GROVE WHEREAS, the Village of Buffalo Grove is desirous of engaging WRB, LLC to provide general management services pursuant to the attached Professional Services Contract, and WHEREAS, WRB, LLC stands prepared to provide said services commencing May 1, 2006. NOW BE IT RESOLVED: 1. That the Village of Buffalo Grove approves the Agreement between the Village of Buffalo Grove and WRB, LLC in conformance with the Terms and Conditions dated March 23, 2006, as well as the Scope of Work dated March 28, 2006, both attached, and 2. The Village President is authorized to execute said Agreement. AYES:--------------------------------------------------------- NAYS:--------------------------------------------------------- ABSENT.-------------------------------------------------------- PASSED.---------------------------, 2006 APPROVED.------------------------, 2006 ------------------------ Village President ATTEST. -------------------------- Village Clerk PROFESSIONAL SERVICES CONTRACT BETWEEN THE VILLAGE OF BUFFALO GROVE AND WRB, LLC FOR GENERAL MANAGEMENT SERVICES This CONTRACT entered into on April 3, 2006 between the VILLAGE of Buffalo Grove (VILLAGE) and WRB, LLC (WRB). The VILLAGE hereby engages WRB to provide general management services related to the management performance of the VILLAGE consistent with the Scope of Work contained in Exhibit A to this agreement. Execution of this CONTRACT by the VILLAGE and WRB constitutes written authorization to proceed as of May 1 , 2006 with the Scope of Work described in Exhibit A of this CONTRACT. SECTION 1 - STANDARD OF CARE/DEFINITIONS 1.1 Standard of Care WRB shall perform for or furnish to the VILLAGE professional management services consistent with the Scope of Work to which this CONTRACT applies as hereinafter provided. The standard of care for all professional management services performed or furnished by WRB under this CONTRACT will be the care and skill ordinarily used by members of the City Management profession practicing under similar conditions at the same time in the State of Illinois. 1.2 Definitions Wherever used in this CONTRACT, the following terms have the meanings indicated which are applicable to both the singular and plural thereof: Additional Services Additional Services means professional management services to be performed for or furnished to the VILLAGE by WRB other than the Scope of Work described in Exhibit A, Tasks 1 through 4, of this CONTRACT. Agreement or CONTRACT Agreement or CONTRACT means this CONTRACT between the VILLAGE and WRB for professional management services, including those exhibits listed in this CONTRACT. Scope of Work Scope of Work means the professional management services to be performed for or furnished to the VILLAGE by WRB as listed in Exhibit A, Tasks 1 through 4, of this CONTRACT. SECTION 2 - SCOPE OF WORK OF WRB 2.1 Scope of Work 2.1 .1 Those Scope of Work, Project Deliverables and Reports to be performed and furnished are contained in Exhibit A. 2.1 .2 Within 30 calendar days after each delivery, the VILLAGE shall review the Project Deliverables and Reports for the purpose of determining whether in the opinion of the VILLAGE each Project Deliverable has been completed in accordance with the WRB Standard of Care (Paragraph 1 .1 ) and other provisions of this CONTRACT. If in the sole opinion of the VILLAGE the Project Deliverables do not meet WRB's Standard of Care of other provisions of this CONTRACT, the VILLAGE shall, within 10 days, notify WRB in writing of the deficiency that the VILLAGE believes exists on the Project Deliverables. WRB will then have 14 days to cure the deficiency and resubmit to the VILLAGE, otherwise the Project Deliverable will be deemed acceptable to the VI LLAG E. 2 SECTION 3 - ADDITIONAL SERVICES OF WRB 3.1 Additional Services Requiring Authorization in Advance If authorized in writing by the VILLAGE, WRB shall furnish or obtain from others additional services of the types listed in this Paragraph 3.1 . These services are not included as part of the Scope of Work except to the extent otherwise indicated in Exhibit A. If Exhibit A does not address this issue, WRB shall be paid for additional services in accordance with an amendment to the CONTRACT that the parties will negotiate in good faith. 3.1 .1 Services resulting from significant changes in the scope, extent or character of the project, including, but not limited to, changes in size, complexity, the VILLAGE schedule, character of the assignment and/or revising previously accepted documents. 3.1 .2 Preparing to serve or serving as a consultant or witness for the VILLAGE in any litigation, arbitration or other legal or administrative proceeding outside the Scope of Work. 3.1 .3 Other additional services performed or furnished by WRB including services that are to be furnished by the VILLAGE under Section 4 and services not otherwise provided for in this CONTRACT. SECTION 4 - RESPONSIBILITIES OF THE VILLAGE Except as otherwise provided in Exhibit A, the VILLAGE shall do the following in a timely manner so as not to delay the performance of services of WRB and the VILLAGE shall bear all costs incident thereto. 4.1 Designate in writing a person to act as the VILLAGE'S representative with respect to services performed, if other than the VILLAGE Manager in Buffalo Grove. Such person shall have complete authority to transmit instructions, receive information, interpret and define the VILLAGE'S policies and decisions with respect to the services performed by WRB in this management assignment. 4.2 The VILLAGE shall be responsible, and WRB may relay upon the accuracy and completeness of all reports, data and other information provided by the VILLAGE to carry out the services provided under this CONTRACT. 4.3 Give prompt written notice to WRB whenever the VILLAGE observes or otherwise becomes aware of any development that affects the 3 scope or time of performance of the management services or any defect or nonconformance of the VILLAGE'S service or in the work of the VILLAGE. 4.4 To furnish or direct WRB to furnish additional services as stipulated in Paragraph 3.1 , or other services as required for the successful completion of the assigned management service. SECTION 5 - TIMES FOR RENDERING MANAGEMENT SERVICES 5.1 If in Exhibit A specific periods of time for rendering services, or specific deadlines for services to be completed are established and if such periods of time or dates are changed through no fault of WRB, the rates and amounts of compensation provided shall herein be subject to equitable adjustment. If the VILLAGE has requested changes in the scope, extent or character of the management assignment, the time of performance of WRB service shall be adjusted equitably. 5.2 Work done by WRB will commence on May 1 , 2006 and will run continuously through the CONTRACT period. It is expected that both parties will carry out their respective responsibilities diligently and expeditiously so as to not delay the other in completing the mutually agreeable schedule. 5.2.1 Force Majeure - WRB shall have the right to a reasonable delay in meeting the applicable completion due date if assigned to factors beyond his control, including but not limited to: 5.2.1 .1 Fire, flood or other acts of God; acts of war; or acts of terrorism. 5.2.1 .2 Acts of government agencies not precipitated by the conduct of WRB which hinder or prevent WRB from the prosecution of the work. 5.2.1 .3 Significant delays not specifically excused by force majeure or in writing by the VILLAGE shall be grounds for termination of this CONTRACT. 4 SECTION 6 - PAYMENTS TO WRB FOR SERVICES 6.1 Fees It is understood by both the VILLAGE and WRB that all fees and expenses due under the terms of this CONTRACT shall be paid to WRB in a timely manner. 6.1 .1 For Scope of Work, WRB shall charge the VILLAGE $110.00 per hour, including all incidental expenses, but excluding travel more than 50 miles beyond the VILLAGE jurisdictional boundaries. Such travel expenses shall be reimbursed by the VILLAGE in the actual amounts incurred by WRB when pre-approved authorized travel is established. In no event shall the monthly compensation exceed $7,083.00 per month. 6.1 .2 For additional services, WRB shall charge the VILLAGE $110.00 per hour, including all incidental expenses, but excluding travel more than 50 miles beyond the VILLAGE jurisdictional boundaries. Such travel expenses shall be reimbursed by the VILLAGE in the actual amounts incurred by WRB for any pre-approved travel. 6.2 Other Provisions Concerning Payments 6.2.1 Preparation of invoices for Scope of Work. WRB shall prepare monthly invoices for Scope of Work actually performed which will be submitted to the Village Manager. The VILLAGE in turn will pay to WRB the properly invoiced amounts, following the guidelines of the Illinois Local Government Prompt Payment Act. 6.2.2 Preparation of invoices for additional services. WRB shall prepare invoices for additional services actually performed which will be submitted to the VILLAGE on a monthly basis. 6.3 Payments Upon Termination 6.3.1 Termination by the VILLAGE for Convenience. In the event of termination by the VILLAGE under Paragraph 7.5, WRB will be paid for such services performed or furnished by WRB through the date of termination on the basis specified in Exhibit A. WRB will also be paid for all unpaid Additional Services. 5 SECTION 7 - GENERAL CONSIDERATIONS 7.1 WRB shall cooperate fully with the VILLAGE, or other VILLAGE Contractors, in making work-in-progress reports as frequently as desired by the VILLAGE. 7.2 To the fullest extent permitted by law, WRB shall indemnify and hold harmless the VILLAGE, the VILLAGE officers, directors and employees from and against any and all costs, losses or damages caused by negligent acts or omissions of WRB in the performance of this CONTRACT. 7.3 To the fullest extent permitted by law, the VILLAGE shall indemnify and hold harmless WRB from and against any and all costs, losses, damages caused by the negligent acts or omissions by the VILLAGE or VILLAGE officers, directors or employees and VILLAGE consultants or Contractors with respect to the performance under this CONTRACT. 7.4 This CONTRACT shall be construed and enforced in accordance with the laws of the state of Illinois. 7.5 The VILLAGE may terminate this CONTRACT for Convenience without cause upon at least 30 days written notice to WRB in which case WRB shall be paid for services satisfactorily performed prior to the effective date of termination and as provided in Paragraph 6.3.1 . During the period between the notice of termination and the actual date of termination, as provided in Paragraph 6.3.1 WRB shall perform only those services requested by the VILLAGE or required by the CONTRACT or to protect or secure its work. 7.6 Whenever notice is required by the terms of this CONTRACT, such notice shall be in writing and sent certified mail, return receipt requested, or by traceable express carrier service as follows: To the VILLAGE: Village Manager Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 To WRB: William R. Balling 412 S. Prindle Ave. Arlington Heights, 1160004 7.7 Any provision or part of this CONTRACT held to be void or unenforceable under any law or regulation shall be deemed 6 stricken, and all remaining provisions shall continue to be valid and binding upon the VILLAGE and WRB. 7.8 Expense Reimbursements - Expense reimbursements for either Basic or Additional Services shall only be paid upon written authorization of the Village Manager. 7.9 Monthly Report - WRB shall be required to deliver a monthly report along with the invoicing documenting the performance of the work for the previous 30 days. 7.10 Access to Staff and the IT System - As required to meet the work plan objectives contained in Exhibit A, WRB shall have access to the VILLAGE'S management and operational staff and IT system consistent with employee policies and practices. Ms. Eileen Harvey shall provide executive secretarial support on tasks required to complete this CONTRACT. 7.11 VILLAGE Hall Office & Conference Space - WRB will have room and technology access within the legislative suite of the Buffalo Grove VILLAGE Hall, 50 Raupp Boulevard when facilities are not otherwise in use. 7.12 In the event WRB is required to secure sub-contractors in performance of the work, WRB, upon prior written approval from the VILLAGE Manager, shall be eligible for 100% reimbursement of the contract work. WRB will be responsible for all work performed by any sub-contractor under this Agreement. 7.13 It is understood and agreed that the Primary Work Effort and Direction under this CONTRACT will be provided by William R. Balling. For the Village: For WRB, LLC ------------------------ ------------------------ Village President William R. Balling ------------------------ ------------------------ Date Date 3/2 3/06 7 EXHIBIT A PROFESSIONAL SERVICES CONTRACT BETWEEN THE VILLAGE OF BUFFALO GROVE AND WRB, LLC Scope of Work Task 1 - Employee Development & Retention A. Assist in transition activities for senior management. 1 . Respond to direct inquiries and questions from the Village Manager and Deputy Village Manager. 2. Provide closeout work support on any pending project not brought to completion by April 30. 3. Meet and confer with Department Directors and Village Manager on annual goal attainment, goal identification or operational issue to which I am able to contribute and have been requested to do so. 4. Monitor and discuss with Village Manager/Directors scope and content of recommendations to the Board so as to enhance staff/Board relations. B. Prepare a Senior Management Development Plan. 1 . Through interviews, identify specific career goals and time lines for Directors. 2. Inventory and report professional development commitment for the past 2 years and prepare a professional training plan for each Director. 3. Present findings and assessment to the Village Manager along with suggested training an assignment targets for next generation staff. 8 C. Review Supervisory Leadership Development Plan and recommend modifications. 1 . Through interviews with HR Director and Public Safety Training Officers, identify the management training achievements (sergeants and above) of department training programs and identify future plans. 2. Through interviews with supervisory personnel, identify training objectives and assignments desired as a component of the Management Development Program. 3. Analyze deficiencies and prepare an interdepartmental management training initiative building upon stated needs, including an estimate of future costs. 4. Present to the Village Manager a series of options for consideration and direction. D. Provide stability and support to Directors and Chiefs in handling operational initiatives within departments. 1 . Be an information resource to individual department heads by providing feedback to suggestions. 2. Examine and critique for the Village Manager new program suggestions. 3. Identify for the Village Manager any pitfalls or anticipated problems which could be caused by department initiatives. 4. Introduce to the Village Manager any alternative suggestions to the Village's operating plans. E. Support and recommend new initiatives and activities that allow the work force to reach its full operational potential. 1 . Identify areas of department underperformance and the primary courses for underperformance, working closely with Department Directors. 2. Examine the human motivational factors of performance, morale, discipline, training and attitude. 3. Examine the process factors of performance, staffing, correct supervision, scheduling, paper and process flow. 9 4. Provide the Village Manager with a report and recommendation for improving performance. F. Coordinate task and procedure audits within departments to advance service redesign initiatives. Task 2 - Present New Development & Redevelopment Initiatives for Board Consideration A. Align credible developers with key properties. 1 . Identify through direct communication new investors and developers to Buffalo Grove. Identify impediments to investment and suggest solutions. 2. Survey 3-5 successful development and redevelopment strategies and adapt to Buffalo Grove. 3. Visit trade expos and meetings to keep Buffalo Grove in play as an "A" market for development and investing. B. Assist staff in defining and clarifying new zoning infrastructure and incentive programs. 1 . Research leading successful redevelopment zoning and incentive strategies and report on applicability to Buffalo Grove. 2. Present a recommendation for a redevelopment overlay district and IOD District zoning strategy. 3. Review and recommend changes to the current zoning districts to maximize retail sales potential. C. Introduce new retailers to the VILLAGE. 1 . Working independently and through brokers, identify top tier retailers and improve retail mix in shopping districts. 2. Attend trade shows and conferences to further elevate the image of the Village. 3. Identify impediments to retailers in Buffalo Grove and report on alternate means to attract new retail. 10 4. Report on means to freshen up and improve the attractiveness of current "B" properties. D. Identify and implement Dundee Rd. redevelopment parcels. 1 . Using overlay zoning district and other incentives, investigate, identify and report on redevelopment scenarios. 2. If directed by the Village, proceed to implement actions leading to parcel redevelopment 3. Analyze the Dundee Rd. corridor and repackage as a new market initiative. E. Support staff on implementation of Transit Oriented Development Plans. 1 . Review and critique TOD progress reports and plans. 2. Integrate developer, investor and retailer contacts and develop interest in the TOD planning areas. 3. Attract residential builders interested in the specialized TOD market. F. Support staff in completion of Comprehensive Plan. 1 . Critique and review internal staff progress reports. 2. Participate in community meetings. 3. Review packaged materials and recommend further ordinance controls necessary for plan implementation. 4. Utilize non-traditional vehicles to promote the Buffalo Grove "brand" contained in the Comprehensive Plan. G. Work with Lake County to curtail improper land uses within the planning area of the Village of Buffalo Grove. 1 . Conduct local research to locate and identify alleged improper uses and violations. 2. Meet with the Lake County Zoning & Planning Director and identify a plan to curtail improper activity. 11 3. Testify for the Village when requested by the Village Manager to do so at proceedings which will abate illegal activities. Task 3 - Management Strategy A. Work with staff to lower organizational fixed costs and legacy costs without compromising safety or diminishing service levels. 1 . As directed by the Village Manager, work with service redesign program to recommend new strategies to reduce costs. 2. Meet and confer with Department Directors on specific charge suggestions and obtain their feedback. 3. Analyze legislative initiatives which are financial threats to Buffalo Grove and recommend action plans. B. Identify strategies and techniques to implement new infrastructure development. 1 , Examine new and cost effective means to expand our trail system. 2. Work with Department of Public Works in understanding and prioritizing the rehabilitation needs of the oldest segments of our sanitary sewer system. 3. Work with Department of Public Works on a cost effective improvement of our surface drainage plan. 4. Examine new strategies with Pace to increase bus ridership. 5. Assist in efforts to create a redundant supply for NWC. C. Improve citizen involvement, support and participation in local government. 1 . Study and seek to bridge successful new volunteer initiatives with those with declining interest. 2. Use the Comprehensive Plan process as a means to interest our citizenry in local policy. 3. Work with Management Assistant on enhancing the vehicles which stimulate public interest in municipal policy. 12 4. Recommend specific policies to improve the volunteer "farm system". D. Continue to identify integrated strategies to meet the VILLAGE'S Service Redesign objectives. 1 . Identify strategies for sharing manpower. 2. Look for new regional service opportunities. 3. Identify joint municipal cost saving opportunities. Task 4 - Special Project Assignments A. Undertake up to 4 additional assignments as may be directed by the Village Manager. Additional Services Additional Services are subject to negotiation and recommendation of the Village Manager with approval by the Village Board. 13 Board Agenda Item Submittal xIII-A Requested By: Gregory P Boysen Entered By: Linda J Miller Agenda Item Title: Award of Contract for Reservoir No.7 Scada Improvement Project. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 03/16/2006 04/03/2006 0 Consent Agenda PW Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No 0 Yes No funds? Is this a budgeted item.? Projected total budget impact: $108,900 Additional Notes regarding Expenditures: The water fund balance will be used to accomplish these needed improvements. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. In accordance with the attached 3/3/06 report of Consoer Townsend Envirodyne Engineers, Inc., the award of the Reservoir No. 7 Scada Improvements to Wunderlich-Malec Services, the contractor with the lowest submitted proposal price of$108,900.00 is recommended. Since a better price had been anticipated related to the additional price item which involves the testing and calibration of the site's three Venturi flow meters, this work will be deferred from inclusion in the contract award. The improvement to the Reservoir No. 7 supervisory control system will address the needed upgrade of the computerized controls and related equipment at the Reservoir. Proceeding with this work at this time will allow equipment to be replaced and made operational before peak water demand season of the 2006 summer. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 03036cke.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: AECOM CTE a. ;t, , VILLAGE Of 8LJ Al 1,J GRUE .................. . �........ _....„ March 3, 2006 Mr. Gregory P. Boysen, P.E. �.... Director of Public Works IPW QW Village of Buffalo Grove 51 Raupp Boulevard Buffalo Grove, IL 60089-2198 Reference: Village of Buffalo Grove SCADA Improvements at Reservoir No. 7 CTE Project No.: 60002763 Dear Mr. Boysen: Proposals for the above referenced project as covered by the Request for Proposal prepared by Consoer Townsend Envirodyne Engineers, Inc. (CTE), were received on Tuesday, February 28, 2006. Shortly thereafter, the proposals received were opened and evaluated by CTE. The above designated work and improvements referred to as SCADA Improvements at Reservoir No. 7, on which bids are requested and included the following: The removal of existing control panel and testing of existing connections to field devices. The furnishing and installation of a new control panel and all the associated connections to the existing field devices, as well as programming the controllers. The furnishing and installation of a new pressure transmitter. The testing and start up of the SCADA system. Three proposals were received. The proposals are tabulated in order of the low proposal first and second low bidder second, etc. A summary of the proposals received is listed below. NTR � L-0MP DM f EM ADDITIONALPRICE t . ..u i r � 6 �� „1 0 ..,. 0 __ . Rev rc,,r Electric su pp' $108,925 00 Not AvaAablo uuu rl r I�� .eci l Prod h_� .. .. — S 1=Oter Control tea. ,k,',3rns, $14 , 77.00 $780.00 h'lc. +CTE LsfirnalC.... ---- -----...r_ ............. e 1 12,250.00 C1Documents and Settings\PCLIFFORLocal Settings\Temporary Internet Files\OLK2L136366-Boysen(2).tl c Mr. Gregory P. Boysen, P.E. March 3, 2006 Page 2 The low proposal received is $3,350.00 or 3 percent below the Engineer's Estimate. The second low proposal received is $3,325.00 or 3 percent below the Engineer's Estimate. In our opinion, the Village received excellent proposals. All of the proposals received generally adhered to the Contract Documents with the following exceptions. Revere Electric Supply Co. 1. Did Not Provide a price for the Additional Price Item. As noted above, the Village received excellent proposals. All three of the Contractors that submitted proposals are well respected in the industry and are qualified to perform the SCADA improvements at Reservoir No. 7. Based on experience, technical expertise, and resources, all three of the Contractors are comparable. Because all the Contractors were invited to submit proposals for this project, in essence pre-approving their capabilities, and they all can provide similar services, we believe that the lowest priced submittal should be awarded the contract. Therefore, we recommend that the Village of Buffalo Grove select Wunderlich-Malec Services to perform the Lump Sum Item for $108,900.00 and the Additional Price Item for $2,125.00. Please advise us as to the decision arrived at by the Village regarding the award, if any, of this contract, so that we can assist in preparing the necessary contract documents for execution by the selected Contractor and the Village. Should you have any questions regarding the above, please do not hesitate to contact us. Very truly yours, CONSOER TOWNSEND ENVIRODYNE ENGINEERS, INC. Patrick E. Clifford, P.E. Project Manager C\Documents and Settings\PCLIFFORLocal Settings\Temporary Internet Files\01-1<2B30306-Boysen(2).doc �`.:IC`E AECOM Board Agenda Item Submittal xIv A Requested By: Ghida Neukirch Entered By: Ghida Neukirch Agenda Item Title: Referral to the Plan Commission: 23173 N. Prairie Road in Prairie View-consideration of annexation and zoning. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 03/29/2006 04/03/2006 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. As reported to the Board on January 16, 2006,the property owner of 23173 N. Prairie Road in Prairie View has requested water service from the Village of Lincolnshire based on the proximate water main serving the adjoining property. The subject property is located in the area slated to be part of Buffalo Grove according to the Land Use &Boundary Agreement with Lincolnshire, and as identified on the attached map labeled as Exhibit A. In January 2006,the Board authorized staff to work with the property owner to annex the property to Buffalo Grove and consideration would be given to extend Lincolnshire water service to the subject property,provided that the property was used as an existing single family residence. Staff recommends consideration of the following: A. The Property does not meet the minimum lot area of one-acre or the front and rear yard setbacks required in the Residential Estate District of the Village Zoning Ordinance. Variations of the lot area and front and rear yard setback requirements would be requested to allow the continued use of the existing single-family residence. B. Please be advised that the owner desires to pursue an addition to the existing single-family residence; it is understood that plans for the proposed development would have to be reviewed by the Village. C. Within the proposed annexation agreement, the Village would authorize the owner to obtain water utility service from the Village of Lincolnshire pursuant to the terms and regulations set forth by Lincolnshire. The water utility service would only be used to service the existing single family residential property. D. Subject to annexation, the property owner would be issued a street address to ensure proper identification for provision of services. Attached please find a Petition for Annexation from the property owner, Mr. Herbert Ward. Staff requests the Board's consideration to refer to this project to the Plan Commission. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Iua t petit.pdf I.�&t exh_a.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: \ � 1 L U '9 ��`\ REC� 'o VET PETITION FOR ANNEXATION TO "' MAR 2 0 2006 THE VILLAGE OF BUFFALO GROVE,ILLINOI Buft Grow The undersigned petitioner, ����� iQ hereby pets i Z annexation of the territory hereinafter described to the Village of Buffalo Grove, Illinois. In support of said petition, Petitioner states as follows: 1. Petitioner is the record owner of the territory legally described in Exhibit A hereto. 2. Said territory is not within the corporate limits of any municipality but is contiguous to the corporate limits of the Village of Buffalo Grove. 3. ecl tors reside in the said territory. 4. This petition is contingent upon the approval by the Corporate Authorities of the Village of Buffalo Grove of an Annexation Agreement mutually acceptable to the Petitioner and the Village. WIIEREFORE, the undersigned Petitioner respectfully requests the annexation of said territory to the Village of Buffalo Grove, Illinois. Dated 1%',�� , 2006. PETITIONER: Name: By: SIJBS(;,�IBED AN �WORN O bct6i�me thi7`vday of , 2006. Notary Public \ 'OPFICIAL SEAL" A',TE-a"°O FAY RUBIN STr urHas r`OrAMISSION EXPIRES 01/24/08 1 i ` POWER OF ATTORNEY EACH OF THE UNDERSIGNED, BARBARA MURPHY, MARION ' HOOPINGARNER, HERBERT T. WARD JR., WILMA HARTZ and RICHARD- WARD, being all of the trustees of the HERBERT T. WARD TRUST NUMBER ONE dated April 25, 1992 appoint HERBERT T. WARD JR. my true and lawful agent and attorney, for me and in my name as trustee aforesaid with reference to any interest from time to time owned by said trust in property, real or personal, wherever located ("property"), or other matters in which I from time to time may have a fiduciary interest. This power is granted pursuant to the provisions of said trust contained in Article VII, paragraph F. 1. To deposit in or withdraw from any bank, trust company, savings association, safe deposit company, broker or other depository or agent any monies or other property and to examine or receive related records, including canceled checks. 2. To open and enter on my behalf any safe deposit box rented or held by said trust alone or jointly with others, at any time to deposit in such box and to remove from such box any part or all of the contents thereof, including any security or tangible personal property, as often and as freely as I could do if personally present, and to cancel or modify the lease under which such box is rented and to surrender or exchange it. 3. To pay the ordinary household expenses of the late Herbert T. and Estella Mae Ward, and their medical, nursing, hospital, convalescent and other health care and treatment expenses, and to make application for insurance, pension or employee benefits to such health care and treatment and death benefits. To retain, invest in, acquire by purchase, subscription, lease or otherwise, manage, sell, contract to purchase or sell, grant, obtain or exercise options to purchase, options to sell or conversion rights, assign, transfer, convey, deliver, endorse, exchange, pledge, mortgage, abandon, improve, repair, maintain, insure, lease for any term and otherwise deal with all property, and to release and waive any right of homestead therein,- if any. This power of sale specifically applies to the real estate owned by the trust at the date of death of Herbert T. Ward. 5. To enter upon and demand possession of, maintain, manage, improve, subdivide, resubdivide, raze, alter, dedicate, vacate, partition, release, lease or renew, amend or extend leases for any term, contract to make leases, grant options to lease or to purchase the whole or any part of the reversion, contract regarding the manner of fixing present or future rentals, grant easements or charges of any kind on or with respect to, and cultivate, irrigate and operate, all interest in real estate now or later owned by the trust, including beneficial interests in any trust and leasehold interests, and related improvements, equipment and supplies, alone or with others, by general or limited partnerships, trust the trust's use and benefit, or for the use and benefit of any person to whom the trust may have a legal obligation of support. 16. To the extent my attorney thinks I might have done, to make, unconditionally or upon such terms and conditions as my attorney shall think fit, such donations or contributions to publicly supported charities, private operating foundations and private foundations,-all as defined in present Internal Revenue Code Sec. 170 or any equivalent statute. My attorney shall have sole discretion in making such donations or contributions, or my attorney may also make subscriptions, for any reason that my attorney determines such donations, contributions or subscriptions shall be made. 17. To substitute and appoint in my attorney's place and stead (on such terms and at such salary or compensation as my attorney shall think fit) one or more attorney or attorneys to exercise for me as my attorney or attorneys any or all of the powers and authorities hereby conferred, and to revoke any such appointment from time to time, and to substitute or appoint any other or others in the place of such attorney or attorneys, as my attorney shall, from time to time think fit. I S. Finally (without prejudice to and in enlargement of the authority above conferred) to execute each and every instrument, to undertake each and every obligation, and to take from time to time any and all action of whatsoever nature and with relation to any matters whatsoever, whether or not specifically mentioned herein, and to exercise in their respect as full and complete power and discretion as I myself might or could so as trustee. I ratify and confirm as good and effectual, at law or in equity, all that my attorney, and any agents and attorneys appointed by my attorney, and their agents, associates and substitutes, may do by virtue of this document. However,despite the above provisions, nothing shall be construed as imposing a duty on my attorney to act or assume responsibility for any matters referred to above or other matters even though my attorney may have power or authority to do so. If any power or authority sought to be conferred upon my attorney should be invalid or unexercisable for any cause or not recognized by any person or organization dealing with my attorney, the remaining powers and authorities given to my attorney shall nevertheless continue in full force and effect. Each person, partnership, corporation or other legal entity relying or acting upon this power of attorney shall be entitled to presume conclusively that this power of attorney is in full force and effect unless written notice shall have been given by me to such person, partnership, corporation or other legal entity that this power has been revoked. In addition revocation of the appointment of my attorney shall not be effective until my attorney has received actual notice of its revocation in writing from me and delivered to my attorney; until receipt of the actual notice, my attorney shall not be liable to me for any action taken by my attorney. 4 ' No person, partnership, corporation or legal entity relying upon this power of attorney shall be required to see to the application and disposition of any monies, stocks, bonds, securities or other property paid to or delivered to my attorney, or my attorney's substitute, pursuant to these provisions. It is my intent that this power of attorney shall remain in full force and effect and that the power granted herein shall continue without interruption until my death unless previously revoked by me, or, in the event that I become disabled, incapacitated, or incompetent, until such time as I am adjudged incompetent or a disabled person by any court. Reproductions of this executed original (with reproduced signatures and the certificate of acknowledgment) shall be deemed to be original counterparts of this Power of Attorney. Dated July 16, 2003 BARBARA MURPHY % MARION H PING HERBERT T. WARD, JR. WILMA HARTZ r01 ZaZ�A"—Z/— CHARD WARD Accepted: or HERBERT T. WARD,JR. 5 STATE OF ILLINOIS } } ss LAKE COUNTY } The undersigned, a notary public in and for the above county and state, certified-that BARBARA MURPHY, MARION HOOPINGARNER, HERBERT T. WARD, JR. and (,v/lx��f Nriic RICHARD WARD, personally known to me to be the same persons whose. names are subscribed to this Power of Attorney, appeared before me in person, and acknowledged that they signed and delivered the instrument as their free and voluntary act,for the uses and purposes set forth in it. Dated: July 16, 2003. T(5 Public OFFICIAL SEAL BARBARA G JACKS NOTARY PUSLIC, STATE OF ILLINOIS MY COMMISSION EXPIRES:03127/06 This document was prepared by: Robert F.Jacks Attorney at Law 883 Oakhurst Riverwoods, Illinois 60015 6 • . - .1�s.l,_..r. wt.�r-?.�.v..�.-....mow.:-_.,;...--..�rCL .. .}�.l ��;:�1.+-n +mr-rs:trti+-w. �.-w..r-�.'C'. �_-- _.;1+.•�—_. .-.a+R3. OWNERS TITLE GUARANTEE POLICY FORM A-I NO.1�22468 AMOUNT$8,000.00 IIL' INOIS TITLE COMPANY for valuable consideration, does hereby guarantee — — — — — — HERBERT T. WARD andjE$TELLA VAE WARD, hie,ife, their — -''— — — heirs or devisees,and all persons to whom this policy may be transferred with the assent of this Company endorsed hereon,against all loss or damage which the party guaranteed shall sustain by reason of defects in the title of the person or persons above named as set forth in Schedule A below to the real estate or interest therein described, or by reason of liens or incumbrances affecting the title,at the date hereof,excepting only such defects, • liens, incumbrances and other matters as are set forth in Schedule B below. This Company agrees to defend, at its own cost and expense, the title, estate or interest hereby guaranteed in all actions or other proceedings which arc founded upon, or in which is asserted by way of defense, a defect, claim, lien or incµmbrance against which this policy guarantees. The total liability of this Company under this policy is limited to_ — _ — — — — — — EIGHT THOUSAND (48,000.00) — — Dollars, exclusive of costs and expenses of defending the title, estate of interest guaranteed. This policy is subject to the conditions hercinbelow set forth, which conditions, together i with Schedules A and B, are made a part of this policy. In Witnur Wbsrmj, ILLINOIS TITLE COMPANY ;I has caused its corporate seal to be hereto affixed and these presents to be signed by its`TiwPresident and arrested by its Assistant Secretary, this 26th day of MAY , ` A.D. 19 52. Vft-President. I ATTEST: Aistant Secretary. SCHEDULE A The title,estate or Fee simple in joint tenancy. interest guaranteed < by this policy. �I I I i.: 2. Lots 3, 4, 9 and 10 in Block 1 in Sprague's Subdivision. Description of the of part of the South West quarter of the South East j real estate with quarter of Section 16, Township 43 North, Range 11, ; taped to which East of the 3rd P.M., according to the plat thereof, this policy is is- sued. recorded August 8, 1887, in Book "A" of Plate, page 66,: as Document 36073, in Lake County, Illinois. + � ,•�'•t `_. �t s �.,a,,, i Z '.'�:, wr r� Y nr'4' f�,�'+`SL�i �,`rr '• 3 •'`i+ as.' �� '...F • . s Je F r ; ( . � � I ..ar (K �.• �r! �; r, e.e n�fTut��..,r<•�..�+a w ;�;�� /��j,.}a w y.s,.-...t v c F-.. � S-Ya F d.._1 �F..L 1s ��}f t �[d }y'�• y YP `'^' 4y c i 'yr�a w r�'ri i' it+•al'' f i',. 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II ►�°OPOOdO.00•OOPO°00.0°Off` � ��•PO�'a00!I '�.�a�a�a�a�ap�a�a�a�a�app�O`a�a�r� `OOaO°Off; ••°OOOOIODODa•O.•a°OOi�i as♦♦, ♦i..�......�i�i.•i.'>i R°iii I IIII ![ P� �a°pad 0O Via• - • •' ' ,�i��a. ' Board Agenda Item Submittal xIv B Requested By: Steven D Husak Entered By: Steven D Husak Agenda Item Title: Authorization to approve a sole source bid for improvements to the Police Department firearms range Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 03/24/2006 04/03/2006 Regular Agenda Police 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $62,960 Additional Notes regarding Expenditures: $70,000 has been budgeted in the FY 2006-2006 Capital Improvement Plan for this project. Staff is requesting approval of the sole source contract in order to use the vendor that is the original equipment installer of all he Police Dept.range equipment. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. PROJECT OVERVIEW. When the police facility was designed and constructed, an indoor firearms range was a significant need for the growing police force. In 1989, the up-to-date bullet trap and target system was installed by Detroit Armor Corporation based in Schaumburg, Illinois. The system served the Department well, and after 17 years of regular use, the bullet trap portion of the system is starting to deteriorate and will become unsafe if not improved. If the range becomes unusable, firearms training would have to be conducted outside of the Village whereby facilities are limited, and costs for facility rental, overtime and training would be high. Improvements to the firearms range was included in the FY 2007 budget and hereby requested at this time. In addition to updating the system, the department's conversion from MP-5 rifles to AR-15 rifles serves as another reason to pursue this improvement. Currently, officers are only able to shoot the AR-15 into a very small portable bullet encapsulator on the range. This severely limits the frequency and scope of training for our officers. A new bullet trap would use new technology to eliminate bullet splash back, reduce noise levels in our building, and would be compatible with the AR-15 rifle. In addition, new equipment would increase safety by adding ballistic quality to the walls of the range near the bullet trap. WHY SOLE SOURCE? Meggitt Defense Systems purchased the original manufacturer of our range equipment, Detroit Armor Corporation, in 1990. Caswell purchased Meggitt Defense Systems in 2003. The current company is called MDS-Caswell and is based in Cary, Illinois. We have received a proposal from them for the replacement of the existing bullet trap and down range ballistic panels that is congruent with our existing equipment. The range equipment quoted will fit into the existing space and will be 100% compatible with the existing/remaining ballistic protection and target system. Due to the fact that MDS-Caswell is the original range equipment supplier and that the proposed scope of work is totally compatible with the existing range equipment, no other manufacturer can compete with their retrofit program. Any other system considered would require a complete revamping of the range. Attached is a letter from Commander Husak to Chief Balinski providing further information regarding this proposed project, as well as the quotation from Meggitt Defense Systems - Caswell. Approval is recommended. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files T pd_prop.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: To: Chief Balinski From: Commander Husak Date: March 1, 2006 Subject: Indoor Firearms Range Improvement Project When our current facility was designed and constructed, an indoor firearms range was a significant need for our growing police force. Prior to this building being built,we were required to shoot at neighboring police facilities. When we moved into our police headquarters in 1989, the most up to date bullet trap and target system was installed by Detroit Armor Corporation based in Schaumburg, Illinois. This system has served us well, but after 17 years of regular use,the bullet trap portion of the system is starting to deteriorate and will become unsafe if not improved. If the range becomes unusable, firearms training would have to be conducted outside of the Village. The availability of such facilities is very limited. Increased overtime and training costs would be incurred. Add to this, our conversion from MP-5 rifles to AR-15 rifles and this update continues to show its necessity. Currently we are only able to shoot the AR-15 into a very small portable bullet encapsulator on the range. This severely limits the frequency and scope of this training for our officers. A new bullet trap would use new technology to eliminate bullet splash back,reduce noise levels in our building, and would be compatible with the AR-15 rifle. In addition, new equipment would increase safety by adding ballistic quality to the walls of the range near the bullet trap. Armed with these facts, we requested a capital improvement project for firearms range improvements during the 2005-2006 fiscal year. It was estimated that this project would cost approximately $70,000. This request was approved by the corporate authorities. The two major parts of our firearms range are the bullet trap at the end of the range and the computerized track system that holds and moves the targets. We only need to improve the bullet trap and down range ballistic panels. Replacing the track system would increase the costs substantially and is not needed at this time. Corporal Gallagher, Officer Positano and I have researched our options for indoor firearms training equipment and discovered that compatibility and retrofitting equipment could be significant issues. Meggitt Defense Systems purchased the original manufacturer of our range equipment, Detroit Armor Corporation, in 1990. Caswell purchased Meggitt Defense Systems in 2003. The current company is called MDS-Caswell and is based in Cary, Illinois. We have received a proposal from them for the replacement of the existing bullet trap and down range ballistic panels that is congruent with our existing equipment. The range equipment quoted will fit into our existing space and will be 100% compatible with the existing/remaining ballistic protection and target system. Due to the fact that MDS-Caswell is the original range equipment supplier and that the proposed scope of work is totally compatible with the existing range equipment,no other manufacturer can compete with their retrofit program. Any other system considered would require a complete revamping of the range. Our Range Master and Range Officers have been satisfied with the Detroit Armor/MDS- Caswell equipment in our range. They support continuing with this company. We respectfully request that MDS-Caswell be the sole source supplier for the approved funds relating to the capital improvement project of our firearms range improvements. Respectfully submitted, Steve Husak Staff Services Commander �121O`312uub 15:1i 84lb;3yIbyN f L7LMEiGC. TT ' DEFENSE SVISITEMS CASWELL 720 lndustria]..Driw,5tc. 112 Cary,]l]inoia I cbmar., 9, 2006 60013-198 7 USA tcl 1i�+7 C39 7/ih(i FtZflclQ �`sTOVC 1 o11Ce pa1"CTI]e2lt tax 847 639 7694 46 Raupp Blvd Buffalo Grove, 11L 60089 w:vw.irris-eases=ll.crn» Aft' .: Steve I- usak FAX 847-459-5252 REH: Tradoor raave retrofit project The is 1i]tr response to your request. l`>4LS—Caswell ( E?etroitArnor Corp.)is the origilW s,,jppl.ier of your indoor firearms training cquipment. Our proposal include-s the rtiplacemerat of the existing bullet trap and down range ballistic panels that is congruent with your existing installation. Also included in the scope of work is the rct-ofatting of your existing target system Model ATO-2002 to a more current Model AT`?-2002. U,Y ra7age equipment quoted will fit into your existing space and will be 100% cornpati'rold wish the existing 1 remaining ballistic protection and target system. Due to the&ct that MDS Caswell is the original range equipment supplier and that the proposed scope og pork is totally corrzpatible with the existing range equipment, zzo other min,-Ilffacturer cap]compete with our rptroi�it prograzr]. Any other system considered z;;e?ilcl require a corr]plete revamping of the Mange. .11=4OS-Caswell has be;.:n the sole source supplier to hundreds of agencies including the Uroled States Government, Large municipalities and the smallest villages. I lsopc the - V is s1,fx c ent for yoa]r needs and I look forward to doing business with yobrr Organ.i72.tion. S ..ejy; . Mc z,gd Defense S'`stem - a.sw-ell +ave l�lLi3?e May,, MEGGIrTT 7 February 03, 2006 Buffalo Grove Police Department 46 Raupp Blvd Buffalo Grove, IL 60089 Attn: Tony Gallagher FAX 847-459-0201 QUOTATION Dear Tony Gallagher: We herewith offer our quotation price of $62,950.00 for the furnishing and delivery, F.O.B. jobsite, the equipment listed herein. In addition to the quotation price, you will be responsible for all Federal, State, or Local Taxes, Licenses, Permits, and Fees applicable to the sale. The above quoted price does not include any charges for Bid, Payment, or Performance Bonds. This quotation is null and void if not accepted, in writing, and received by Meggitt Defense Systems Caswell by 06-30-06. Terms are 100% due no later than 30 days after receipt of invoice. Any deviation must be mutually agreed upon in writing. Delivery is normally 90 days after return receipt of approved order. This quotation and attached pages will be attached to and made part of any forthcoming purchase order. Indication of acceptance shall be by signature in the space provided on each page of the quotation herein. Sincerely, t ce Dave Rhine Customer Account Manager Meggitt Defense Systems Caswell APPROVED: DATE: 720 Industrial Drive#112 Established 1926 Phone: 847-639-7666 Fax: Cary, Illinois 60013 www.mds-caswell.com 847-639-7694 USA - 2 - QUOTATION - EQUIPMENT LISTING QUANTITY MODEL DESCRIPTION 1 LE7500-OTR Reclining Gran Trap w/ OTR overtrap 182" 1 row JA8C Enclosure Baffle 182" 282 sq feet* BWB-SRP-1" Combat wall-3/16 AR plate w/ 1" SRP 282 sq feet** BWA-SRP-1" Combat wall -10 gauge plate w/ 1" SRP 5 CWU-1 Commutation wire upgrade kit 1 LOT Freight 1 LOT Installation & Training and service on target system Other Comments: Please note that the above quote does not include the removal and disposal of the existing: bullet trap, one row of ceiling baffles and range cleaning. This work is the responsibility of the customer and needs to done prior to MDS Caswell's arrival on site. *The 282 sq feet of BWB combat wall material quoted above will allow for coverage inside the trap area, as well as, 24 lineal feet outside the trap area at a height of 8 feet down the RH sidewall of the range. **The 282 sq feet of BWA combat wall material quoted above will allow for coverage inside the trap area, as well as, 24 lineal feet outside the trap area at a height of 8 feet down the LH sidewall of the range. Please note that the lights mounted on the last row of ceiling baffles will need to be removed and reinstalled by the customer. It is also recommended that the customer install a 220 volt outlet near the trap area (above the baffles) to provide power for a recycling tool. Option #1: Trap Vacuum recycling machine: Add $5,000.00. APPROVED: DATE: - 3 - Terms and Conditions Buffalo Grove Police Department 02/03/2006 The following Terms and Conditions are a part of Meggitt Defense Systems Caswell's("MDS Caswell")quote to Buffalo Grove PD for the Range Retrofit project.These Terms and Conditions will be part of any contract, purchase order or signed quote that Meggitt Defense Systems Caswell enters into with you,your department or company. 1. Meggitt Defense Systems Caswell's Terms and Conditions contained herein,along with the enclosed quote take precedent over all other project documents.Any earlier quote along with those terms and conditions are immediately null and void. 2. Meggitt Defense Systems Caswell's excludes the following items unless specifically included as a line item at the end of this paragraph. A. Line voltage electrical,connections, line or control conduits(empty or full),electrical boxes, receptacles,target or general lights and any other devices generally considered for high voltage. All temp utilities for construction(including adequate lighting and 115v power for hand-tools)are the responsibility of the General Contractor. B. Bridging,structural supports or any other material that is required as support for Meggitt Defense Systems Caswell's baffle or safety ceiling. All coordination for baffle, safety ceiling,and bullet trap(and the associated hanging provisions) is the responsibility of the General Contractor. Meggitt Defense Systems Caswell will provide accurate submittal drawings for this purpose. C. Unloading and/or moving/placement of Meggitt Defense Systems Caswell's equipment into the range area. D. Removal/disposal of existing equipment E. Removal/disposal of lead or other hazardous waste F. Relocation of existing piping,ventilation ducts, electrical conduit, etc Items that are specifically included with this quote: C 3. Meggitt Defense Systems Caswell will not be responsible for payment of the following statutory items unless specifically included as a line item at the end of this paragraph: A. Taxes B. Permits C. Fees D. Bonds E. Licenses F. Other Charges Statutory items that are specifically included with this quote: NONE 4. Meggitt Defense Systems Caswell does not claim,assert or guarantee in any way that purchased equipment is compliant with all federal, state, county,city or local"trade"or "building"codes.The owner is responsible for compliance with all jurisdictions and codes. -4 - 5. Any forthcoming contract between General Contractor and Meggitt Defense Systems Caswell must be of a typical AIA subcontract format.Any deviation from a typical AIA format may void our quotation or result in modified pricing. 6. Meggitt Defense Systems Caswell is a non-union manufacturer. Meggitt Defense Systems Caswell will provide prevailing wages(Davis-Bacon)or pay for union workers only if specifically included as a line item below. 7. The payment amount included in the attached quote shall be payable to Meggitt Defense Systems Caswell as follows: N ET:30 8. If Meggitt Defense Systems Caswell is not authorized to commence work on the Project within 90 days from the date of the attached quote, Meggitt Defense Systems Caswell shall be entitled to adjust its quoted prices to account for increased costs to Meggitt Defense Systems Caswell as a result of said delay. 9. This(Proposal/Submittal/Document)contains proprietary information and is submitted for evaluation purposes,and shall not be disclosed,duplicated or reproduced, in whole or in part,without prior written consent of an authorized representative of Meggitt Defense Systems Caswell. 10. All drawings, specifications and other design documents prepared by Meggitt Defense Systems Caswell and its consultants in connection with the Project are the property of Meggitt Defense Systems Caswell. Meggitt Defense Systems Caswell shall retain all common law, statutory and other rights,including all copyrights, related to said design documents.The General Contractor shall not use the design documents on other projects without the specific written consent of Meggitt Defense Systems Caswell. 11. Due to the current instability in the metals market, particularly armor plate, all prices are quoted based on today's cost of metal and metal availability. Due to the fact that our metal suppliers will only quote on the basis of price in effect on the date of shipment,we reserve the right to amend our quote for any difference in the cost of metal at the time of contract award. The adjustment, if any,will be either additive or deductive based on the then current metal prices. APPROVED: DATE: Board Agenda Item Submittal xv A Requested By: William R Balling Entered By: Ghida Neukirch Agenda Item Title: Executive Session: Personnel Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 03/28/2006 04/03/2006 0 Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Personnel. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: