The URL can be used to link to this page

2008-02-04 - Village Board Regular Meeting - Agenda Packet k - OF VILLAGE OF �• VILLAGE Nauffalo $UFFALO GROVE Grouc Fifty Raupp Blvd. Meeting of the Village of Buffalo Grove Board of Trustees Buffalo Grove,IL 60089-2100 Regular Meeting Phone 847-459-2518 Fax 847-459-7906 February 4, 2008 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes A. Minutes of the January 21, 2008 Village Board Meeting V. Approval of Warrant A. Presentation and Reading of Warrant#1090 VI. Village President Report VII. Reports from the Trustees VIII. Village Manager's Report IX. Special Business X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other Regular Agenda items. (Attached). XII. Ordinances and Resolutions A. Ordinance No. 2008 - An Ordinance Approving an Economic Incentive Agreement by and Between the Village of Buffalo Grove and Rohr-Alpha, Inc. (Trustee Braiman) B. Ordinance No. 2008 - An Ordinance Approving an Economic Incentive Agreement by and Between the Village of Buffalo Grove and Rohr-Grove Motors, Inc. (Trustee Glover) C. Resolution No. 2008- A Resolution Approving an Agreement for Construction Engineering Services for the 2008 Village Wide Contractual Street Maintenance Project (Trustee Trilling) D. Resolution No. 2008- A Resolution Approving an Agreement for Design Engineering Services for the 2009 Village Wide Contractual Street Maintenance Project (Trustee Trilling) XIII. Old Business XIV. New Business 4 A. Request to enter into a contract with Civic Plus to update the Village's website (Trustee Glover) B. Authorization to Waive Bids and Purchase Replacement Police Pursuit Vehicles Through the State of Illinois Department of Central Management Services (Trustee Braiman) C. Authorization to Waive Bids and Purchase Replacement Fire Service Vehicle Through the Suburban Purchasing Cooperative. (Trustee Braiman) D. Award of Bid - Calendar 2008 Village Wide Contractual Street Maintenance Program (A Lamp Concrete Contractors, Inc.) (Trustee Trilling) XV. Executive Session A. Litigation (Trustee Berman) XVI. Adjournment: Approximately 10:30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda February 4, 2008 7:30 PM Xl. Ordinances and Resolutions A. Ordinance No. 2008- An Ordinance Amending Title 19, Park, School and Library Donations of the Village of Buffalo Grove Municipal Code (Trustee Glover) RECOMMENDATION: Approve by motion. SUMMARY: Ordinance amends Title 19 of the Municipal Code as it relates to impact fees collected for and paid to area library districts that serve Buffalo Grove residents. The basis for the impact fee is based upon district extended tax levies and this Ordinance updates the Title for final tax year 2006 extensions. B. Ordinance No. 2008- An Ordinance Granting Variations From Section 14.20.050, Pertaining to Industrial Districts; and Section 14.20.080, Pertaining to Wall Signs, of the Buffalo Grove Sign Code for Peerless Bridge, LLC, 1650 Leider Lane (Trustee Kahn) RECOMMENDATION: Approve by motion. SUMMARY: The Zoning Board of Appeals, by a vote of 6 to 0, recommends to the Village Board to grant the request made by Peerless Bridge, LLC, for a variance of the Sign Code for the purpose of allowing an additional wall sign on the north elevation of the building that does not face the public right-of-way. C. Ordinance No. 2008- An Ordinance Granting Variations From Section 14.20.050, Pertaining to Industrial Districts; and Section 14.20.070, Pertaining to Ground Signs, of the Buffalo Grove Sign Code for Peerless Bridge, LLC, 1700 Leider Lane (Trustee Kahn) RECOMMENDATION: Approve by motion. SUMMARY: The Zoning Board of Appeals, by a vote of 6 to 0, recommends to the Village Board to grant the request made by Peerless Bridge, LLC, for a variance of the Sign Code, for the purpose of allowing a ground sign that would be located within two hundred fifty feet (250') of an existing ground sign on the same side of the street. D. Ordinance No. 2008- An Ordinance Granting Variations From Section 14.20.050, Pertaining to Industrial Districts; Section 14.40.025, Pertaining to Changeable Copy Signs;and Section 14.40.145, pertaining to Off-Premises Signs, of the Buffalo Grove Sign Code for Peerless Bridge, LLC, 1701 Leider Lane (Trustee Kahn) RECOMMENDATION: Approve by motion. SUMMARY: The Zoning Board of Appeals, by a vote of 6 to 0, recommends to the Village Board to grant the request made by Peerless Bridge, LLC, for a variance of the Sign Code for the purpose of allowing an off-premises ground sign with changeable copy. E. Ordinance No. 2008- An Ordinance Amending Chapter 5.20 Liquor Controls, Class E, Austin Koo's Take Outs Co. (President Hartstein) RECOMMENDATION: Approve by motion. SUMMARY: Austin Koo's Take Out Co., 1663 Buffalo Grove Road, (formerly Teriyaki Box) is requesting a Class E liquor license for sale of beer and wine on premises only. In addition, the previously reserved Liquor License for Ju Mong Restaurant, Inc is revoked in that they have ceased operations. F. Resolution No. 2008 - , A Resolution transferring $3,674,635 .00 Private Activity Bond Allocation to the Private Activity Bond Clearinghouse Pool, hosted by the Village of Buffalo Grove. (Clerk Sirabian) RECOMMENDATION: Approve by motion. SUMMARY: The Resolution permits the Village to transfer its 2008 bond allocation to the Private Activity Bond Clearinghouse Pool. The allocation provided by the State is $85 per capita. G. Resolution No. 2008- Calendar 2009 Village Wide Contractual Street Maintenance Program Motor Fuel Tax Resolution (Trustee Trilling) RECOMMENDATION: Approve by motion. SUMMARY: The subject Resolution meets the requirements of the Illinois Department of Transportation in the use of Motor Fuel Tax funds for the proposed calendar 2009 local street improvement and maintenance program. New Business H. Authorization to Bid - Linden Avenue Lift Station Improvements (Trustee Trilling) RECOMMENDATION: Approve by motion. SUMMARY: Staff requests approval for authorization to bid the rehabilitation planned Linden Avenue Lift Station Improvement project, programmed for FY 2008. Old Business None Meeting of the Village of Buffalo Grove Board of Trustees Regular Meeting February 4, 2008 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes V. Approval of Warrant VI. Village President Report VII. Reports from the Trustees Vill. Village Manager's Report IX. Special Business X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. Consent Agenda None XII. Ordinances and Resolutions XIII. Old Business XIV. New Business XV. Executive Session XVI. Adjournment: Approximately 10.30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10.30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10.30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda February 4, 2008 7:30 PM XI. Ordinances and Resolutions None New Business None Old Business None 11958 01/21/08 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY, JANUARY 21,2008 CALL TO ORDER President Hartstein called the meeting to order at 7:38 P.M. President Hartstein read a tribute in honor of Dr.Martin Luther King,Jr. Members of St.Mary Pack 140 Scout Troop led those present who stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Kahn, Trilling,Rubin. Also present were: William Brimm,Village Manager;William Raysa,Village Attorney;Ghida Neukirch, Deputy Village Manager;Scott Anderson,Director of Finance;Art Malinowski,Director of Human Resources; and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Glover,seconded by Kahn,to approve the minutes of the January 7,2008 Regular Meeting. Upon roll,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. WARRANT#1089 Mr.Tenerelli read Warrant#1089. Moved by Kahn,seconded by Trilling,to approve Warrant#1089 in the x. :. a amount of$3,167,052.15 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: f _ , AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. VILLAGE PRESIDENT'S REPORT President Hartstein appointed Karleen Pitchford and Michael Garfield to the Community Blood Donor Commission. Moved by Kahn,seconded by Trilling,to concur with President Hartstein's appointments. Upon voice vote,the motion was unanimously declared carried. President Hartstein appointed Drew Kapinos to the 50`h Anniversary Committee. Moved by Glover,seconded by Berman,to concur with President Hartstein's appointment. Upon voice vote,the motion was unanimously declared carried. President Hartstein appointed the following residents to the 2008 Buffalo Grove Days Committee: Mari Antman, Steven Antman,David Besser,Ken Carothers,Sandi Carothers,Ed Conkle,Barbara Czipo,Karen Danenberg,Eric Gordon,Ron Greco,Paulette Greenberg,Lori Hackett,Ron Hackett,Allan Hoffman,Howard Hoffman,Debra Jess,Ron Jess,Marlene Kozak,Arlene Kozemzak,Ken Lazar,Betty Lou Manso,Adam Moodhe,Mary Moodhe,Sanjay Nahar,Hal Norman,Rhonda Norman,Daniel Olbur,Jim Pawlak,Joan Pawlak, 11959 01/21/2008 Charles Posniak, Debra Rybarczyk,Steven Schultz,Pamela Soracco,J.V.Springman,Murray Sprung,Joseph Tenerelli,Maureen Welborn,Nancy Winter. Moved by Glover,seconded by Berman,to concur with President Hartstein's appointments. Upon voice vote,the motion was unanimously declared carried. President Hartstein read a tribute honoring our Village Manager,Bill Brimm,as he completes 30 years of service with the Village of Buffalo Grove. After being congratulated by the audience and the Board,Mr.Brimm thanked the Board for the opportunity and the recognition. VILLAGE TRUSTEE REPORTS Trustee Glover commented on her dissatisfaction with the advertisements(some of which are offensive)that she receives on her personal e-mail page with Comcast,and she suggested that residents who feel the same contact Comcast and share their thoughts. In answer to a question from Trustee Braiman regarding Veteran's Park,Mr.Brimm stated that he had spoken to Mr.Rylko at the Park District learned that there is room for another flag pole,but since the Park District does not have any more in their budget for that site,they asked that the Village pay for that flag pole,which would probably be in the vicinity of$3,000. Trustee Kahn stated that he would rather hear the cost of the entire proposal before a polling of the Board is taken. Mr.Brimm stated that he should have those figures within the next few days. Trustee Braiman requested a status on the proposal to memorialize Village policy regarding Political Endorsements and speeches endorsing a particular candidate. Mr.Raysa stated that he has been researching the issue and will have an opinion letter for the February 4,2008 meeting. Trustee Braiman confirmed that the intent of this policy is not to prohibit anyone from voicing their opinion,but simply to provide some type of disclaimer ensuring that it is clear that the opinion is that of an individual and not the Village Board or the Village. President Hartstein stated that each and every letter that he writes to newspapers regarding endorsement of a particular presidential candidate was signed with his name only,with no reference to any title whatsoever. Trustee Braiman stated that he was somewhat troubled by an e-mail received from the Village President announcing a new restaurant in the Village. Trustee Braiman stated that a similar discussion was recently held, pointing out that the Village Board must approve the restaurants at this site. After the e-mail,the next thing that he saw regarding this restaurant was an article in the newspaper announcing that it would be located in Buffalo Grove. The Board has not seen a Letter of Intent,and he does not believe the Village should say that the restaurant has been approved and accepted. Trustee Braiman is concerned,as was Trustee Berman,that the Village may have given up some rights if it has already been acknowledged that the restaurant will become a part F` of the Village. Trustee Braiman would like staff to look at a mechanism or format for approving Letters of "r Intent before the proposal is made public. President Hartstein stated that,immediately following the last meeting,he asked Mr.Brimm to contact the developer so that nothing would be proceeding with regard to negotiations on any imminent projects or end users that the Board would not find acceptable. Mr.Brimm made that call,and sent an e-mail to the entire Board that the next project to be pursued by the developer would be Buffalo Wild Wings,and Mr.Brimm asked Board members whether or not this would be an acceptable end user. Mr.Brimm conveyed to President Hartstein that the majority of the Board agreed that Buffalo Wild Wings would be an acceptable use,and no objections to that restaurant were received. Subsequently,the developer spoke to President Hartstein and told him that Buffalo Wild Wings had been secured as an end user,and he urged President Hartstein to let the Board and the public know of the proposed restaurant use. President Hartstein stated that he then sent an e-mail to every Board member to share this news,and he also sent e-mails to both newspapers sharing this information. Trustee Braiman stated that the Board has still not seen the Letter of Intent and has little information about the restaurant,and he believes that President Hartstein should have asked if there was any objection from Board members before sending the e-mail to the newspapers. 11960 01/21/2008 Trustee Berman also commented on the fact that the Board was never asked for approval,but simply asked for a preliminary opinion. Trustee Berman is very troubled by the fact that President Hartstein jumped out in front of this,and troubled by the fact that President Hartstein was communicating with the press before the Board and staff had an opportunity to do their job. President Hartstein stated that he does not believe that he did anything inappropriate,but in the future,he will refrain from any public announcements until a Letter of Intent has been reviewed. Trustee Rubin stated that the concerns raised tonight are unanimous concerns of the entire Board and not just certain individuals. Trustee Trilling stated that an ordinance and procedure has been established,and he is concerned that these procedures are not being followed,and asked that everyone adhere to all ordinances and procedures. President Hartstein stated that,if the Village Manager conducts a poll,and there appears to be concurrence in favor of proceeding,he believes that it would be less than a positive development in working with the business community if there was anything other than enthusiasm in announcing a particular end user. Trustee Glover stated that this issue deals with circumventing the process. No one on the Board wants to discourage business,but there is a process in place that must be followed. >WWI The Village Clerk reported on the plans for the 50`h Anniversary celebration,displaying the 2008 50`h M, Anniversary commemorative Illinois license plates that will be available. She also urged any residents or businesses that wished to be recognized in the booklet to contact the Village Hall,as the deadline for printing is C)l imminent. CM015 VILLAGE MANAGER'S REPORT Mr.Brimm noted the submittal and posting of the Monthly Management Report for the month of December, IMMM 2007;there were no questions on this report. ANNUAL REPORTS Mrs.Neukirch presented the 2007 Volunteer Commission,Committee and Board Annual Reports,details of which are contained in the Village Board Meeting Agenda Item Overview that she prepared. Trustee Kahn noted that the Blood Drives in 2007 netted 51 more donors than the previous years,and thanked everyone who took the time to donate. Moved by Berman,seconded by Braiman,to accept the Calendar 2007 Volunteer Commission,Committee and Board Annual Reports. Upon voice vote,the motion was unanimously declared carried. QUESTIONS FROM THE AUDIENCE Rob Sherman,resident, stated that he appreciates the efforts of the Board to make this Village run in exemplary way that it does. Mr. Sherman commented on Trustee Glover's Comcast concerns,and suggested that he would like to see the village set up a domain site for resident e-mail,and asked that the Village staff investigate that possibility. Trustee Trilling responded that he does not believe it is necessary for staff to look into this as there are already several private companies where residents may subscribe for e-mail. 11961 01/21/2008 CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Moved by Berman,seconded by Braiman,to approve the Consent Agenda. GPS UNITS—BUFFALO GROVE GOLF CLUB Motion to authorize bid for 65 GPS units for golf cars at the Buffalo Grove Golf Club. FIREFIGHTERS'PENSION FUND Motion to accept the Annual Report of Condition for the Firefighters' Pension Fund. POLICE PENSION FUND w; a Motion to accept the Annual Report of Condition for the Police Pension Fund. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. ORDINANCE#2008-—MAILBOXES Moved by Berman,seconded by Kahn,to pass Ordinance#2008-4,adding Chapter 12.10,Mailboxes,to the Village of Buffalo Grove Municipal Code;in accordance with the information received in the packet and the updated version of the proposed ordinance dated January 16,2007(should read January 16,2008)in the upper left-hand corner. a• a Mr.Brimm reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. Trustee Braiman asked several questions of staff with regard to the mailbox posts,and noted that he does not believe there is a need for the proposed ordinance. Trustee Rubin concurs with Trustee Braiman,and stated that he is concerned with the language in 12.10.030,as he questions who would determine the 50%cited. Trustee Trilling is not supportive of the proposed ordinance. Reference is made how to confirm that a household has an existing brick structure,and he believes that households who do not have a brick structure should also be documented. Trustee Berman stated that this may need to be deferred again;he reiterated many of the comments that he made at the last meeting;he believes that it is appropriate to move forward. President Hartstein agrees with the three Trustees who do not see a need for the proposed ordinance. Mr. Sherman stated that he is glad to see four votes against the proposal.Mr.Sherman would like to see the Board move in a different direction,that being that he would like the Village to move to locking cluster boxes, and cited ten reasons why this should happen. Mr. Sherman urged the Board to vote against the proposed ordinance and consider his suggestion. President Hartstein responded that this suggestion has been proposed to 11962 O1/21/2008 the postal service,and staff has been told that this suggestion could only be considered for new subdivisions,but would not be appropriate for existing subdivisions. President Hartstein polled the Board: YES indicates favor of pursuing this ordinance at this time;NO indicates opposition: YES: Glover,Berman,Kahn NO: Braiman,Trilling,Rubin,President Hartstein EXECUTIVE SESSION Moved by Braiman,seconded by Trilling,to move to Executive Session for the purpose of discussing Pending Litigation,Section 2.C.I L,and Personnel,Section 2.C. 1.of the Illinois Open Meetings Act. Upon roll call, Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. The Board moved to Executive Session from 8:56 P.M.until 10:15 P.M. ADJOURNMENT Moved by Braiman,seconded by Kahn,to adjourn the meeting. Upon voice vote,the motion was declared carried,and the meeting was adjourned at 10:16 P.M. Janet M. Sirabian,Village Clerk APPROVED BY ME THIS 4th DAY OF February ,2008 Village President VILLAGE OF BUFFALO GROVE WARRANT#1090 4-Feb-08 Corporate Fund: Reimbursements & Fund Transfers 1,592.20 Reserve for Capital Replacement-Autos 11,250.00 Reserve for Capital Replacement-MIS 8,396.70 Revenue Reimbursements 60.00 Legislative 3,601.90 Office of Village Manager 1,911.67 Management Information Systems 4,054.96 Legal 4,587.50 Finance & General Services 8,200.21 Human Resources 8,363.84 Fire Services 27,418.31 Police Services 42,097.28 Building &Zoning 1,949.08 Engineering Services 330.00 Building & Grounds 1,333.89 Street& Bridge Operations 66,475.57 Street& Bridge Administration 5,866.84 Forestry 974.25 Central Garage 9,674.39 Drainage System 9,698.29 ESDA 62.48 Transfer/Non Operating 2,565.95 Total 220,465.31 Illinois Municipal Retirement Fund: 0.00 Parking Lot Fund: 2,191.91 Motor Fuel Tax Fund: 0.00 Capital Projects-Facilities: 10,603.88 Capital Projects-Streets: 0.00 Health Insurance Expense 48,969.99 Facilities Development Debt Service Fund: 711.54 Police Pension Fund: 312.60 Fire Pension Fund: 588.08 R.H.S. 0.00 Water Fund: Reimbursements & Refunds: 1,740.67 Water Operations 23,419.67 Sewer Operations 14,142.61 Total 39,302.95 Buffalo Grove Golf Fund: Reimbursements & Refunds: 0.00 Golf Operations 7,076.93 Total 7,076.93 Arboretum Golf Fund: Reimbursements 0.00 Golf Operations 16,154.26 Total 16,154.26 Refuse Service Fund: 87,399.96 PAYROLL PERIOD ENDING 1/20/08 965,789.49 TOTAL WARRANT 01090 1,399,466.90 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President 01/20/08 Adj Long/Bonus(Feb) Balance Net Earnings 597,404.57 Federal W/H PENMO 945 16,248.68 Federal W/H BW 941 89,480.32 Federal W/H MO 941 373.61 Credit Union 28,724.92 Roth IRA 567.00 , State W/H 18,570.34 State W/H Wisc 868.05 United Way 436.25 Bright Directions 80.00 AFLAC 338.20 x Fire Pension/Sup 29.54 .., Police Pension 22,098.47 p Fire Pension 17,350.99 aF.. Flex Savings 4,495.74 ' Dependent Care 1,153.05 ' Retiree Health Sav 1,656.36 ICMA Employee 30,694.60 r ICMA Employer 2,371.36 s f F PPO Premium Deduct 12,021.70 fi lu IPBC/Retirees 7,522.62 � FICA 20,278.55 � 40,557.10 FOP 70.00 Medicare 9,696.29 .,.s x 19,392.58 BGHS 27.00 59,949.68 Fire Dues 1,532.00 R' AFLAC Pre Tax 1,006.50 r Life Insurance 315.00 PC Purchase 1,252.25 Gamishments 3,004.64 Suspension " General Fund Fire 234.00 Sub-total 889,902.60 0.00 0.00 888, .10 918,870.94 IMRF-Supplement 114.55 114.55 IMRF-Employee 13,757.57 13,757.57 IMRF-Employer 32,039.93 32,039.93 Gross Payroll 935 14.65 0.00 0.00 935 14.65 965,789.49 Bank Transfer Equals total of Payd Dist by Org ee Pay Adjustment Register, Current Employer Expense Payroll Gross 965,789.49 Bank Sheets should always=this# Water/Sewer 38,469.36 Police Pension 115,112.89 Fire Pension 32,931.60 BG Golf 15,947.24 Arb Golf 12,941.25 Difference between Pyrl Gross 750,387.15 Total Other Funds 215,402.34 less water/golf/pension Date: 01/31/08 11:23 Village of Buffalo Grove Page: 1 User: parks]kj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000010 DEPT NO. 000010 CORPORATE FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 7 POLICE PENSION FUND 0201080000 096532 214 POLICE PENSION 356.76 *TOTAL VENDOR POLICE PENSION FUND 356.76 * 26 IMRF 0201080000 096533 217 IMRF 351.00 0201080000 096533 217 IMRF 817.44 *TOTAL VENDOR IMRF 1,168.44 * 546300 MARK ONE COMPUTERS 139273 096656 229 RES FOR CAP REPLA 170.38 *TOTAL VENDOR MARK ONE COMPUTERS 170.38 * 585392 MOTOROLA INC 650051 096612 223 RES FOR CAP REPLA 11,250.00 *TOTAL VENDOR MOTOROLA INC 11,250.00 804660 SOUND VISION INC 17110 096735 229 RES FOR CAP REPLA 8,152.93 *TOTAL VENDOR SOUND VISION INC 8,152.93 842011 TIGER DIRECT.COM 936657 096737 229 RES FOR CAP REPLA 73.39 *TOTAL VENDOR TIGER DIRECT.COM 73.39 * 902750 VILLAGE OF BUFFALO GROVE 12908 096703 136 DUE TO DUE FROM A 149.46 *TOTAL VENDOR VILLAGE OF BUFFALO 149.46 * 903130 VBG-FAC DEV DEBT SERV FND MULTIPLE 096701 128 DUE TO DUE FROM C 817.45 MULTIPLE 096701 128 DUE TO DUE FROM C 9.15 MULTIPLE 096701 128 DUE TO DUE FROM C 370.60 MULTIPLE 096701 128 DUE TO DUE FROM C 245.54 *TOTAL VENDOR VBG-FAC DEV DEBT SE 1,442.74 **TOTAL CORPORATE FUND 22,764.10 Qt�2Cil� - \sue'a� Date: 01/31/08 11:23 Village of Buffalo Grove Page: 2 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000010 DEPT NO. 000210 CORPORATE REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 OAK BROOK HOME SERVICES 218513 096662 1144 OTHER INSPECT FEE 60.00 *TOTAL VENDOR -> ONE-TIME VENDORS 60.00 **TOTAL CORPORATE REVENUE 60.00 Date: 01/31/08 11:23 Village of Buffalo Grove Page: 3 User: parkskkj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000010 DEPT NO. 000401 LEGISLATIVE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 37 VILLAGE OF BUFFALO GROVE 12908 096738 3723 50TH ANN 337.00 *TOTAL VENDOR VILLAGE OF BUFFALO 337.00 * 10400 AD-GIFT SPECIALTIES 184940 096771 3215 RECEPT COMM AFFAI 394.91 *TOTAL VENDOR AD-GIFT SPECIALTIES 394.91 * 36570 AMERICAN CHARGE SERVICE 12308 096760 4942 SR CIT TAXI SUB 77.50 *TOTAL VENDOR AMERICAN CHARGE SER 77.50 * 99998 BONNIE GOLD CAFE TABLE 096745 3718 ARTS COMM 49.60 LIME 096744 3718 ARTS COMM 71.62 *TOTAL VENDOR -> ONE-TIME VENDORS 121.22 495215 L.H. KLEIN & ASSOC 2301 096769 3718 ARTS COMM 91.21 *TOTAL VENDOR L.H. KLEIN & ASSOC 91.21 719413 PROGRESSIVE MGMT SERV BUFFET 096746 3215 RECEPT COMM AFFAIR 2,218.50 *TOTAL VENDOR PROGRESSIVE MGMT SE 2,218.50 729350 QUILL CORPORATION 4092889 096729 3721 VILLAGE BOARD 361.56 *TOTAL VENDOR QUILL CORPORATION 361.56 **TOTAL LEGISLATIVE 1,262.18 2,339.72 Date: 01/31/08 11:23 Village of Buffalo Grove Page: 4 User: parkskkj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000010 DEPT NO. 000405 OFC VLG MANAGER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 115/1010 096607 3211 PHONE 89.83 *TOTAL VENDOR CALL ONE 89.83 * 152497 COMCAST CABLE MULTIPLE 096759 4941 PHONE / CAB TV 4.23 *TOTAL VENDOR COMCAST CABLE 4.23 * 289000 FRANKLIN COVEY CO 708647 096770 3215 RECEPT COMM AFFAI 399.00 *TOTAL VENDOR FRANKLIN COVEY CO 399.00 * 432920 INT'L COUNCIL OF SHOP CTR 1YR 096768 3113 DUES / MEMBER 100.00 *TOTAL VENDOR INT'L COUNCIL OF SH 100.00 * 605128 NEXTEL COMMUNICATIONS 510071 096667 3211 PHONE 135.82 *TOTAL VENDOR NEXTEL COMMUNICATIO 135.82 * 687707 PADDOCK PUBLICATIONS DEC-FEB 096772 3215 RECEPT COMM AFFAI 39.60 *TOTAL VENDOR PADDOCK PUBLICATION 39.60 * 729350 QUILL CORPORATION 4231220 096730 4312 OFFICE FURN 814.99 *TOTAL VENDOR QUILL CORPORATION 814.99 * 903230 VBG VIL MGRS OFFICE 13008 096773 4935 AOE / RCA 127.99 13008 096773 3215 AOE / RCA 20.00 13008 096773 4935 AOE / RCA 69.26 13008 096773 3215 AOE / RCA 12.53 13008 096773 4935 AOE / RCA 17.00 13008 096773 3215 AOE / RCA 41.42 13008 096773 4935 AOE / RCA 40.00 *TOTAL VENDOR VBG VIL MGRS OFFICE 328.20 **TOTAL OFC VLG MANAGER 1,911.67 Date: 01/31/08 11:23 Village of Buffalo Grove Page: 5 User: parkskkj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000010 DEPT NO. 000407 MIS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 115/1010 096607 3211 PHONE 31.55 *TOTAL VENDOR CALL ONE 31.55 * 152497 COMCAST CABLE MULTIPLE 096759 3211 PHONE / CAB TV 79.95 *TOTAL VENDOR COMCAST CABLE 79.95 * 375776 IL CENTURY NETWORK/ 26119 096543 3211 PHONE 246.25 *TOTAL VENDOR IL CENTURY NETWORK/ 246.25 * 573955 MNJ TECHOLOGIES DIRECT 211246 096706 4313 OFFICE EQUIP 390.00 *TOTAL VENDOR MNJ TECHOLOGIES DIR 390.00 * 598796 NETRIX 112150 096580 4313 OFFICE EQUIP 432.27 110841 096723 3221 COMPUTER SERV 2,245.00 *TOTAL VENDOR NETRIX 2,677.27 * 605128 NEXTEL COMMUNICATIONS 510071 096667 3211 PHONE 209.94 *TOTAL VENDOR NEXTEL COMMUNICATIO 209.94 * 749500 RMS INFO TECH INTEG 271026 096549 4313 OFFICE EQUIP 420.00 *TOTAL VENDOR RMS INFO TECH INTEG 420.00 * **TOTAL MIS 4,054.96 Date: 01/31/08 11:23 Village of Buffalo Grove Page: 6 User: parks j EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000010 DEPT NO. 000408 LEGAL SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 687700 PADDOCK PUBLICATIONS,INC. T4016865 096613 3615 LEGAL NOTICE 25.00 *TOTAL VENDOR PADDOCK PUBLICATION 25.00 * 735200 WILLIAM RAYSA FEB08 096588 3611 LEGAL FEES/RETAIN 4,562.50 *TOTAL VENDOR WILLLIAM RAYSA 4,562.50 * **TOTAL LEGAL SERVICES 4,587.50 Date: 01/31/08 11:23 Village of Buffalo Grove Page: 7 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 58181 AT&T 499301 096541 3211 PHONE 52.35 *TOTAL VENDOR AT&T 52.35 * 120072 CALL ONE 115/1010 096607 3211 PHONE 3,084.96 115/1010 096607 3211 PHONE 1,319.65- *TOTAL VENDOR CALL ONE 1,765.31 * 154407 COOK CO. CLERK NOTARY APP 096724 4935 ALL OTHER EXPENSE 10.00 *TOTAL VENDOR COOK CO. CLERK 10.00 * 276000 FEDERAL EXPRESS CORP. 91534 096570 3212 POSTAGE 16.46 24:3483 096540 3212 POSTAGE 14.50 *TOTAL VENDOR FEDERAL EXPRESS COR 30.96 * 421500 INDEPENDENT FORMS SERVICE 713987 096692 3219 PRINTING 3,818.32 *TOTAL VENDOR INDEPENDENT FORMS S 3,818.32 * 598773 NEOPOST LEASING 494392 096756 3217 EQUIP RENT 218.22 *TOTAL VENDOR NEOPOST LEASING 218.22 * 605128 NEXTEL COMMUNICATIONS 510071 096667 3211 PHONE 93.68 *TOTAL VENDOR NEXTEL COMMUNICATIO 93.68 * 620425 OFFICEMAX INC. 185604 096691 4313 OFFICE SUPPLIES 164.54 *TOTAL VENDOR OFFICEMAX INC. 164.54 * 729350 QUILL CORPORATION 4374241 096733 3240 OFFICE SUPPLISE 40.87 *TOTAL VENDOR QUILL CORPORATION 40.87 * 804660 SOUND VISION INC 1225468 096758 3211 PHONE 268.00 *TOTAL VENDOR SOUND VISION INC 268.00 * 841600 THIRD MILLENNIUM ASSOC Date: 01/31/08 11:23 Village of Buffalo Grove Page: 8 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 10468 096753 4913 CONSULT FEE OTHER 1,702.67 *TOTAL VENDOR THIRD MILLENNIUM AS 1,702.67 * 903220 VILLAGE OF BUFFALO GROVE 12308 096775 4935 SM EQUP RCA AOE P 17.00 13008 096776 4935 PER DIEM AOE PAT 18.29 *TOTAL VENDOR VILLAGE OF BUFFALO 35.29 * **TOTAL FIN & GEN SERVICES 8,200.21 Date: 01/31//08 11:23 Village of Buffalo Grove Page: 9 User: parksO EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000010 DEPT NO. 000411 HUMAN RESOURCES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 84521 BRIAN BECK NIU/3HRS 096604 3118 TUIT REIMBURSE 1,770.00 *TOTAL VENDOR BRIAN BECK 1,770.00 512962 LAMER, MUCHIN, DOMBROW, 307733 096545 3618 SPECIAL COUNSEL 4,828.31 *TOTAL VENDOR LANER, MUCHIN, DOMB 4,828.31 545486 DAVID MAHAN TUIT 096774 3118 TUIT REIMBURSE 921.86 *TOTAL VENDOR DAVID MAHAN 921.86 * 545495 ART MALINOWSKI ANN GIFT 096590 3137 EMP RECOGN 250.00 *TOTAL VENDOR ART MALINOWSKI 250.00 * 605128 NEXTEL COMMUNICATIONS 510071 096667 3211 PHONE 93.67 *TOTAL VENDOR NEXTEL COMMUNICATIO 93.67 * 700072 PERSONNEL STRATEGIES PRE EMP 096675 3714 FD/PD COMM 500.00 *TOTAL VENDOR PERSONNEL STRATEGIE 500.00 * **TOTAL HUMAN RESOURCES 8,363.84 Date: 01/31/08 11:23 Village of Buffalo Grove Page: 10 User: parks]kj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 6101 ACS-FIREHOUSE SOFTWARE 67578 096695 3216 MAINT CONTRACT 1,745.00 *TOTAL VENDOR ACS-FIREHOUSE SOFTW 1,745.00 * 120072 CALL ONE 115/1010 096607 3211 PHONE 1,404.59 *TOTAL VENDOR CALL ONE 1,404.59 159837 CRYSTAL LAKE FIRE RESCUE MULTIPLE 096629 3112 PROF TRAIN 300.00 MULTIPLE 096629 3112 PROF TRAIN 75.00 *TOTAL VENDOR CRYSTAL LAKE FIRE R 375.00 * 239050 ENH OMEGA 99499 096568 4936 CONTRACT SERVICE 192.00 *TOTAL VENDOR ENH OMEGA 192.00 * 284255 FIVE ALARM FIRE & SAF EQ 78052 096700 4316 OPER EQUIP DEPT 57.67 077008 096693 4316 OPER EQUIP DEPT 1,740.00 *TOTAL VENDOR FIVE ALARM FIRE & S 1,797.67 * 302510 GARVEY'S OFFICE PRODUCTS 9257960 096637 3240 OFFICE SUPPLIES 160.91 *TOTAL VENDOR GARVEY'S OFFICE PRO 160.91 * 417882 IL FIRE INSP ASSOC 8922 096645 3112 PROF TRAIN 90.00 *TOTAL VENDOR IL FIRE INSP ASSOC 90.00 * 419023 OCE IMAGISTICS INC. MULTIPLE 096668 3216 MAINT CONTRACT 231.65 *TOTAL VENDOR OCE IMAGISTICS INC. 231.65 * 512805 LAKE/MCHENRY FIRE DPTS. 2008001 096651 4936 CONTRACT SERV 4,620.00 *TOTAL VENDOR LAKE/MCHENRY FIRE D 4,620.00 * 568106 MES-ILLINOIS 11544 096705 4213 AUTO PARTS 254.00 *TOTAL VENDOR MES-ILLINOIS 254.00 * 598319 NAT FIRE PROT ASSOC Date: 01/31/08 11:23 Village of Buffalo Grove Page: 11 User: parks j EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 1YR 096664 3113 DUES MEMBER 150.00 *TOTAL VENDOR NAT FIRE PROT ASSOC 150.00 * 605128 NEXTEL COMMUNICATIONS 510071 096667 3211 PHONE 561.76 *TOTAL VENDOR NEXTEL COMMUNICATIO 561.76 * 611780 NO IL FIRE INSP ASSOC FY2008 096663 3113 DUES MEMBER 50.00 *TOTAL VENDOR NO IL FIRE INSP ASS 50.00 * 611781 NORTH IL POLICE ALARM SYS 5637 096721 4949 NIPAS 1,196.78 *TOTAL VENDOR NORTH IL POLICE ALA 1,196.78 * 612100 N W CENTRAL DISPATCH SYS 7119 096583 4914 NW CENT DIS 11,535.40 *TOTAL VENDOR N W CENTRAL DISPATC 11,535.40 * 612130 NORTHWEST COMM HOSP EMS SIMMONS 096584 4932 MWCH ADMIN FEE 75.00 *TOTAL VENDOR NORTHWEST COMM HOSP 75.00 * 687707 PADDOCK PUBLICATIONS 127-322 096672 3218 SUB PUB 39.60 *TOTAL VENDOR PADDOCK PUBLICATION 39.60 * 737429 RESCUE DIRECT, INC. 45441 096614 3824 SM EQUIP & TOOLS 2,938.95 *TOTAL VENDOR RESCUE DIRECT, INC. 2,938.95 * **TOTAL FIRE SERVICES 27,418.31 Date: 01/31 08 11:23 Village of Buffalo Grove Page: 12 User: parks j EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 6156 ACTION TARGET SEMINARS MOD FIRE 096554 3112 PROF TRAIN 100.00 *TOTAL VENDOR ACTION TARGET SEMIN 100.00 * 92750 ROY BETHGE 12108 096560 3115 CLOTH ALLOW 45.55 CL REIM 096623 3115 CLOTH ALLOW 249.45 *TOTAL VENDOR ROY BETHGE 295.00 * 108594 BROOKS, ALLEN & ASSOC 29933 096558 3332 PRITNING STAFF 1,420.05 *TOTAL VENDOR BROOKS, ALLEN & ASS 1,420.05 * 112600 MARK BUCALO FILE CAB 096625 3343 SUPPLIES PATROL 86.40 *TOTAL VENDOR MARK BUCALO 86.40 * 120010 C.A.L.E.A. 33169 096566 4934 COMM ON ACCREDIT 605.00 *TOTAL VENDOR C.A.L.E.A. 605.00 * 120072 CALL ONE 115/1010 096607 3211 PHONE 603.60 *TOTAL VENDOR CALL ONE 603.60 * 139241 C.O.P.E.S. MEMBER 096563 3113 SUB / PUB 25.00 *TOTAL VENDOR C.O.P.E.S. 25.00 * 139503 CIT TECHNOLOGY FIN SERV LEASE 096742 4313 OFFICE EQUIP 921.37 *TOTAL VENDOR CIT TECHNOLOGY FIN 921.37 152889 CDW GOVERNMENT, INC ZL3559 096561 3345 SUPPLIES FOSG 49.84 *TOTAL VENDOR CDW GOVERNMENT, INC 49.84 153390 CONDELL MEDICAL CENTER GOZDEC 096630 4935 ALL OTHER EXPENSE 68.00 GRETZ 096565 4935 ALL OTHER EXPENSE 68.00 MULTIPLE 096536 4935 ALL OTHER EXPENSE 136.00 *TOTAL VENDOR CONDELL MEDICAL CEN 272.00 Date: 01/31//08 11:23 Village of Buffalo Grove Page: 13 User: parksk3 EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 160360 CROWN TROPHY 606371 096534 3350 SUPPLIES CPCR 113.05 *TOTAL VENDOR CROWN TROPHY 113.05 * 240500 ENTENMANN-ROVIN CO. 37537 096633 3115 CLOTH ALLOW 45.84 37623 096698 3115 CLOTH ALLOW 47.70 *TOTAL VENDOR ENTENMANN-ROVIN CO. 93.54 * 418923 ILEETA BETHGE/YES 096574 3112 PROF TRAIN 690.00 *TOTAL VENDOR ILEETA 690.00 * 433110 INT'L ASSOC PROP & EVID 9600 096646 3113 DUES MEMB 50.00 *TOTAL VENDOR INT'L ASSOC PROP & 50.00 * 433300 INTOXIMETERS, INC. 238584 096572 4318 DUI ASSESS PURCHA 625.60 238830 096644 4318 DUI ASSESS PURCHA 124.30 *TOTAL VENDOR INTOXIMETERS, INC. 749.90 * 452300 J.G. UNIFORMS, INC 16632 096643 3115 CLOTH ALLOW 195.00 16503 096542 3115 CLOTH ALLOW 204.25 *TOTAL VENDOR J.G. UNIFORMS, INC 399.25 * 482401 KANE CNTY SAFE KIDS NAT CHILD 096650 3112 PROF TRAIN 400.00 *TOTAL VENDOR KANE CNTY SAFE KIDS 400.00 * 483067 KEE BUSINESS SYSTEMS 43177 096704 4313 OFFICE EQUIP 492.00 43045 096576 4313 OFFICE EQUIP 1,277.57 *TOTAL VENDOR KEE BUSINESS SYSTEM 1,769.57 * 512700 LAKE CO HEALTH DEPT. 139534 096579 4918 ANIMAL CONTROL 61.00 *TOTAL VENDOR LAKE CO HEALTH DEPT 61.00 * 515610 LASER TECHNOLOGY, INC 47867 096578 4116 PATROL EQUIP 136.80 *TOTAL VENDOR LASER TECHNOLOGY, I 136.80 * Date: 01/31/08 11:23 Village of Buffalo Grove Page: 14 User: parks j EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 546820 MARK TWENTY BUS. SUPP 11856 096657 3347 SUPPLIES RECORDS 195.40 *TOTAL VENDOR MARK TWENTY BUS. SU 195.40 * 547065 MAS MODERN MARKETING 52316 096654 3350 SUPPLIES CPCR 239.78 *TOTAL VENDOR MAS MODERN MARKETIN 239.78 * 585392 MOTOROLA INC 284420 096655 3346 SUPP COMMUNICATON 66.76 *TOTAL VENDOR MOTOROLA INC 66.76 * 611781 NORTH IL POLICE ALARM SYS 5619 096694 3211 PHONE 40.80 *TOTAL VENDOR NORTH IL POLICE ALA 40.80 * 612001 NORTHWESTERN UNIV. CENTER 23646 096719 3112 PROF TRAIN 1,495.00 23618 096720 3112 PROF TRAIN 1,150.00 *TOTAL VENDOR NORTHWESTERN UNIV. 2,645.00 * 612100 N W CENTRAL DISPATCH SYS 71:19 096583 4914 NW CENT DIS 26,915.93 *TOTAL VENDOR N W CENTRAL DISPATC 26,915.93 * 688970 PAS SYSTEMS INT'L 60.55 096734 4116 PATROL EQUIP 109.40 *TOTAL VENDOR PAS SYSTEMS INT'L 109.40 * 690550 STEVEN PARKINSON CLOTHING 096670 3115 CLOTH ALLOW 195.24 *TOTAL VENDOR STEVEN PARKINSON 195.24 * 709012 PITNEY BOWES, INC 345651 096669 3355 OPER EQUIP RECORD 115.91 *TOTAL VENDOR PITNEY BOWES, INC 115.91 * 709020 PITNEY BOWES JA-08 096587 3355 OPER EQUIP RECORD 56.00 *TOTAL VENDOR PITNEY BOWES 56.00 * 712400 VINCENT POSITANO Date: 01/31 08 11:23 Village of Buffalo Grove Page: 15 User: parks j EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED C/A 11108 096548 3115 CLOTH ALLOW 297.67 *TOTAL VENDOR VINCENT POSITANO 297.67 * 720003 PURCHASE ADVANTAGE CARD 11408/8139 096586 4919 PRISONER CONTROL 24.50 *TOTAL VENDOR PURCHASE ADVANTAGE 24.50 * 729350 QUILL CORPORATION 4254651 096671 3347 SUPPLIES RECORDS 177.64 *TOTAL VENDOR QUILL CORPORATION 177.64 * 768602 SAFE KIDS WORLDWIDE 4/2-5 096678 3112 PROF TRAIN 120.00 *TOTAL VENDOR SAFE KIDS WORLDWIDE 120.00 * 779000 SENESE, CHRISTOPHER HEALTH INS 096740 3111 GRP LIFE INSURANCE 185.00 *TOTAL VENDOR SENESE, CHRISTOPHER 185.00 841556 THE DUTY RIG.COM 361 096681 3115 CLOTH ALLOW 106.99 MULTIPLE 096551 3115 CLOTH ALLOW 204.47 MULTIPLE 096551 3115 CLOTH ALLOW 41.00 *TOTAL VENDOR THE DUTY RIG.COM 352.46 881029 UNIFORMITY INC MULTIPLE 096592 3115 CLOTH ALLOW 79.95- MULTIPLE 096592 3115 CLOTH ALLOW 120.00 35478 096684 3115 CLOTH ALLOW 31.99 MULTIPLE 096592 3115 CLOTH ALLOW 382.00 MULTIPLE 096592 3115 CLOTH ALLOW 76.00 *TOTAL VENDOR UNIFORMITY INC 530.04 881420 UNITED PARCEL SERVICE UPS SHIP 096749 4116 PATROL EQUIP 27.22 011708 096750 4116 PATROL EQUIP 25.16 SHIP 096747 4116 PATROL EQUIP 85.42 *TOTAL VENDOR UNITED PARCEL SERVI 137.80 890080 U.S. IDENT. MANUAL 150228 096594 3345 SUPPLIES FOSG 82.50 *TOTAL VENDOR U.S. IDENT. MANUAL 82.50 Date: 01/31/08 11:23 Village of Buffalo Grove Page: 16 User: parks]kcj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 890184 VAN METER & ASSOCIATES 10383 096593 3112 PROF TRAIN 125.00 *TOTAL VENDOR VAN METER & ASSOCIA 125.00 903220 VILLAGE OF BUFFALO GROVE 12308 096775 3214 SM EQUP RCA AOE P 45.00 13008 096776 3214 PER DIEM AOE PAT 12.00 13008 096776 3347 PER DIEM AOE PAT 11.81 13008 096776 3337 PER DIEM AOE PAT 21.40 13008 096776 4935 PER DIEM AOE PAT 37.70 12308 096775 3214 SM EQUP RCA AOE P 18.50 13008 096776 4116 PER DIEM AOE PAT 24.96 12308 096775 3347 SM EQUP RCA AOE P 32.22 13008 096776 3214 PER DIEM AOE PAT 12.00 *TOTAL VENDOR VILLAGE OF BUFFALO 215.59 917660 WAREHOUSE DIRECT 456692 096597 3347 SUPPLIES RECORDS 307.07 MULTIPLE 096685 3347 SUPPLIES RECORDS 70.42 *TOTAL VENDOR WAREHOUSE DIRECT 377.49 964540 YARY PHOTOGRAPHY 9010 096687 4935 ALL OTHER EXPENSE 50.00 *TOTAL VENDOR YARY PHOTOGRAPHY 50.00 **TOTAL POLICE SERVICES 40,853.11 1,244.17 Date: 01/31/08 11:23 Village of Buffalo Grove Page: 17 User: parkskkj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000010 DEPT NO. 000441 BUILDING & ZONING VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 115/1010 096607 3211 PHONE 31.77 *TOTAL VENDOR CALL ONE 31.77 * 283460 FIRE SAFETY CONS. , INC. 10203 096571 4913 CONSULT FEE OTHER 980.00 *TOTAL VENDOR FIRE SAFETY CONS. , 980.00 * 396259 IKON OFFICE SOLUTIONS 621248 096575 3240 OFFICE SUPPLIES 59.99 *TOTAL VENDOR IKON OFFICE SOLUTIO 59.99 * 418950 IL TIME RECORDER CO 68786 096544 3240 OFFICE SUPPLIES 335.25 *TOTAL VENDOR IL TIME RECORDER CO 335.25 * 598260 NAT ENV. HEALTH ASSOC 010408 096585 3113 DUES / MEMB 95.00 *TOTAL VENDOR NAT ENV. HEALTH ASS 95.00 * 605128 NEXTEL COMMUNICATIONS 510071 096667 3211 PHONE 303.84 *TOTAL VENDOR NEXTEL COMMUNICATIO 303.84 * 842000 THOMPSON ELEVATOR INSP. 08295 096736 4913 CONSULT FEE OTHER 80.00 *TOTAL VENDOR THOMPSON ELEVATOR I 80.00 * 903220 VILLAGE OF BUFFALO GROVE 12308 096775 3824 SM EQUP RCA AOE P 4.86 12308 096775 3215 SM EQUP RCA AOE P 13.63 12308 096775 3215 SM EQUP RCA AOE P 44.74 *TOTAL VENDOR VILLAGE OF BUFFALO 63.23 **TOTAL BUILDING & ZONING 1,949.08 Date: 01/31/08 11:23 Village of Buffalo Grove Page: 18 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000010 DEPT NO. 000445 ENGINEERING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36710 AMER PUBLIC WORKS ASSN. 2191 096557 3113 DUES / MEMB 330.00 *TOTAL VENDOR AMER PUBLIC WORKS A 330.00 **TOTAL ENGINEERING SERVICES 330.00 Date: 01/31/08 11:23 Village of Buffalo Grove Page: 19 User: parksJktj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 9210 ADVANCE ELECT SUPP CO 673255 096620 3250 SUPPLIES ALL OTHE 183 .61 *TOTAL VENDOR ADVANCE ELECT SUPP 183.61 * 36710 AMER PUBLIC WORKS ASSN. 2191 096557 3113 DUES / MEMB 110.00 *TOTAL VENDOR AMER PUBLIC WORKS A 110.00 * 91700 G.W. BERKHEIMER CO,INC. 529720 096626 3250 SUPPLIES ALL OTHE 41.48 *TOTAL VENDOR G.W. BERKHEIMER CO, 41.48 * 112640 BUCKERIDGE DOOR CO. , INC 162460 096627 3250 SUPPLIES ALL OTHE 249.00 *TOTAL VENDOR BUCKERIDGE DOOR CO. 249.00 * 155034 CORPORATE EXPRESS MULTIPLE 096628 3240 OFFICE SUPPLIES 8.49 *TOTAL VENDOR CORPORATE EXPRESS 8.49 * 306910 G & K SERVICES NO CHICAGO MULTIPLE 096573 3114 UNIFORM RENTAL 72.43 MULTIPLE 096638 3114 UNIFORM RENTAL 72.60 *TOTAL VENDOR G & K SERVICES NO C 145.03 * 325900 GRAINGER, INC. MULTIPLE 096639 3250 SUPPLIES ALL OTHE 27.68 *TOTAL VENDOR GRAINGER,INC. 27.68 * 391840 ICI DULUX PAINT CTRS MULTIPLE 096647 3250 SUPPLIS ALL OTHER 121.40 *TOTAL VENDOR ICI DULUX PAINT CTR 121.40 * 568032 MENARD'S 59332 096658 3250 SUPPLIES ALL OTHE 5.20 *TOTAL VENDOR MENARD'S 5.20 * 605128 NEXTEL COMMUNICATIONS 510071 096667 3211 PHONE 130.87 *TOTAL VENDOR NEXTEL COMMUNICATIO 130.87 * 853701 TUCCORI, SCOTT CDL 096683 3113 DUES MEMBER 60.00 *TOTAL VENDOR TUCCORI, SCOTT 60.00 * Date: O1/31/08 11:23 Village of Buffalo Grove Page: 20 User: parks j EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 988700 ZIMMERMAN HARDWARE 1231/1387 096689 3916 SAO AP M&R B&F 79.52 1231/1387 096689 3916 SAO AP M&R B&F 131.26 1231/1387 096689 3250 SAO AP M&R B&F 7.55 1231/1387 096689 3916 SAO AP M&R B&F 32.80 *TOTAL VENDOR ZIMMERMAN HARDWARE 251.13 **TOTAL BUILDING SERVICES 1,333.89 Date: 01/31/08 11:23 Village of Buffalo Grove Page: 21 User: parks j EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36710 AMER PUBLIC WORKS ASSN. 2191 096557 3113 DUES / MEMB 110.00 *TOTAL VENDOR AMER PUBLIC WORKS A 110.00 * 103254 BONNELL INDUSTRIES, INC 108525 096559 4111 DEPT EQUIP 480.00 108785 096696 4111 DEPT EQUIP 1,046.23 *TOTAL VENDOR BONNELL INDUSTRIES, 1,526.23 * 155034 CORPORATE EXPRESS MULTIPLE 096628 3240 OFFICE SUPPLIES 8.49 *TOTAL VENDOR CORPORATE EXPRESS 8.49 * 204600 EL-COR INDUSTRIES, INC MULTIPLE 096632 4111 AUTO PARTS 88.80 *TOTAL VENDOR EL-COR INDUSTRIES, 88.80 * 303740 GASAWAY DISTRIBUTORS, INC 27.585 096641 3821 SNOW & ICE CONTRO 2,444.22 *TOTAL VENDOR GASAWAY DISTRIBUTOR 2,444.22 * 306910 G & K SERVICES NO CHICAGO MULTIPLE 096638 3114 UNIFORM RENTAL 49.74 MULTIPLE 096573 3114 UNIFORM RENTAL 49.74 *TOTAL VENDOR G & K SERVICES NO C 99.48 * 505325 BEN KRUSE S TOE WB 096577 3117 EMP SAFE EQUIP 100.00 *TOTAL VENDOR BEN KRUSE 100.00 * 605128 NEXTEL COMMUNICATIONS 510071 096667 3211 PHONE 51.24 *TOTAL VENDOR NEXTEL COMMUNICATIO 51.24 * 611760 NO AMERICAN SALT CO. MULTIPLE 096582 3821 SNOW & ICE CONTRO 30,496.93 MULTIPLE 096582 3821 SNOW & ICE CONTRO 16,359.39 MULTIPLE 096722 3821 SNOW & ICE CONTRO 6,698.52 MULTIPLE 096722 3821 SNOW & ICE CONTRO 939.47 701402 096766 3821 SNOW & ICE CONTRO 4,013.57 *TOTAL VENDOR NO AMERICAN SALT CO 58,507.88 756501 ROOT SPRING SCRAPER CO. Date: 01/31 08 11:23 Village of Buffalo Grove Page: 22 User: parks j EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 67448 096589 4111 DEPT EQUIP 86.84 *TOTAL VENDOR ROOT SPRING SCRAPER 86.84 * 772000 SAVIN CORPORATION 495055 096591 3216 MAINT CONTRACT 265.63 *TOTAL VENDOR SAVIN CORPORATION 265.63 * 841010 TAPCO 287889 096553 3822 TRAFFIC & STREET 1,595.50 *TOTAL VENDOR TAPCO 1,595.50 853645 TRUGREEN CHEMLAWN 641276 096682 3821 SAO / S&I CON MIX 148.80 *TOTAL VENDOR TRUGREEN CHEMLAWN 148.80 * 856206 TURF PRO EQUIP CO 6059837 096552 4111 DEPT EQUIP 611.25 *TOTAL VENDOR TURF PRO EQUIP CO 611.25 * 906950 VULCAN MAT FIN CO 234770 096596 3912 STREETS & HWY 671.11 *TOTAL VENDOR VULCAN MAT FIN CO 671.11 * 945958 WINTER EQUIP. CO. INC 25695 096598 4111 DEPT EQUIP 160.10 *TOTAL VENDOR WINTER EQUIP. CO. I 160.10 * **TOTAL STREET OPERATIONS 66,475.57 Date: 01/31/08 11:23 Village of Buffalo Grove Page: 23 User: parkslkcj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000010 DEPT NO. 000462 PUB WRKS ADM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36710 AMER PUBLIC WORKS ASSN. 2191 096557 3113 DUES / MEMB 110.00 *TOTAL VENDOR AMER PUBLIC WORKS A 110.00 * 36710 AMER PUBLIC WORKS ASSN. 691053 096556 3218 SUB / PUB 62.00 *TOTAL VENDOR AMER PUBLIC WORKS A 62.00 * 36720 AMERICAN WATER WORKS ASSN 376478 096619 3218 SUB PUB 136.50 *TOTAL VENDOR AMERICAN WATER WORK 136.50 * 105745 BRADFORD SYSTEMS CORP 68911 096605 4111 OFF FURN 250.00 68911 096605 4312 OFF FURN 1,300.00 *TOTAL VENDOR BRADFORD SYSTEMS CO 1,550.00 * 120072 CALL ONE 115/1010 096607 3211 PHONE 31.10 *TOTAL VENDOR CALL ONE 31.10 * 419023 OCE IMAGISTICS INC. 90738 096665 4313 OFFICE EQUIP 1,719.85 *TOTAL VENDOR OCE IMAGISTICS INC. 1,719.85 * 573551 LINDA MILLER PW MEET 096748 3240 OFFICE SUPPLIES 86.62 *TOTAL VENDOR LINDA MILLER 86.62 605128 NEXTEL COMMUNICATIONS 510071 096667 3211 PHONE 22.84 *TOTAL VENDOR NEXTEL COMMUNICATIO 22.84 * 620321 OCE FINANCIAL SERV INC 616237 096666 4313 OFFICE EQUIP 2,057.00 *TOTAL VENDOR OCE FINANCIAL SERV 2,057.00 * 687707 PADDOCK PUBLICATIONS FEB-MAR 096767 3218 SUB PUB 47.60 *TOTAL VENDOR PADDOCK PUBLICATION 47.60 * 903220 VILLAGE OF BUFFALO GROVE 12308 096775 3112 SM EQUP RCA AOE P 25.00 Date: 01/31/08 11:23 Village of Buffalo Grove Page: 24 User: parks]kj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000010 DEPT NO. 000462 PUB WRKS ADM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 12308 096775 3112 SM EQUP RCA AOE P 18.33 *TOTAL VENDOR VILLAGE OF BUFFALO 43.33 **TOTAL PUB WRKS ADM 5,780.22 86.62 Date: 01/31/08 11:23 Village of Buffalo Grove Page: 25 User: parkskkj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000010 DEPT NO. 000463 FORESTRY VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36710 AMER PUBLIC WORKS ASSN. 2191 096557 3113 DUES / MEMB 220.00 *TOTAL VENDOR AMER PUBLIC WORKS A 220.00 * 155034 CORPORATE EXPRESS MULTIPLE 096628 3240 OFFICE SUPPLIES 8.49 *TOTAL VENDOR CORPORATE EXPRESS 8.49 * 306910 G & K SERVICES NO CHICAGO MULTIPLE 096573 3114 UNIFORM RENTAL 61.00 MULTIPLE 096638 3114 UNIFORM RENTAL 68.22 *TOTAL VENDOR G & K SERVICES NO C 129.22 * 339041 HANSEN ERIC BOOTS 096755 3115 CLOTH ALLOW 100.00 *TOTAL VENDOR HANSEN ERIC 100.00 * 605128 NEXTEL COMMUNICATIONS 510071 096667 3211 PHONE 136.54 *TOTAL VENDOR NEXTEL COMMUNICATIO 136.54 * 757015 PETER ROSENBERG BOOTS 096754 3115 CLOTH ALLOW 100.00 *TOTAL VENDOR PETER ROSENBERG 100.00 * 881311 UNIVERSITY OF IL PSEP 096743 3112 PROF TRAIN 280.00 *TOTAL VENDOR UNIVERSITY OF IL 280.00 **TOTAL FORESTRY 694.25 280.00 Date: 01/31/08 11:23 Village of Buffalo Grove Page: 26 User: parks j EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 9250 ADVANCE ENGINE REBUILDERS 14836 096622 4213 AUTO PARTS 99.12 *TOTAL VENDOR ADVANCE ENGINE REBU 99.12 * 9250 ADVANCE ENGINE REBUILDERS 14485 096599 4213 AUTO PARTS 599.94 *TOTAL VENDOR ADVANCE ENGINE REBU 599.94 * 36710 AMER PUBLIC WORKS ASSN. 2191 096557 3113 DUES / MEMB 110.00 *TOTAL VENDOR AMER PUBLIC WORKS A 110.00 * 61140 AUTO TECH CENTERS, INC 194230 096621 4213 AUTO PARTS 358.28 194011 096555 4213 AUTO PARTS 47.93 *TOTAL VENDOR AUTO TECH CENTERS, 406.21 * 124410 CATCHING FLUIDPOWER 323293 096562 4213 AUTO PARTS 70.20 5327683 096764 4213 AUTO PARTS 18.50 *TOTAL VENDOR CATCHING FLUIDPOWER 88.70 * 139074 CHICAGO INT'L TRUCK 019837 096564 4213 AUTO PARTS 43.18 *TOTAL VENDOR CHICAGO INT'L TRUCK 43.18 * 155034 CORPORATE EXPRESS MULTIPLE 096628 3240 OFFICE SUPPLIES 8.49 *TOTAL VENDOR CORPORATE EXPRESS 8.49 * 204555 EJ EQUIPMENT INC 26838 096634 4213 AUTO PARTS 390.31 *TOTAL VENDOR EJ EQUIPMENT INC 390.31 * 204600 EL-COR INDUSTRIES, INC MULTIPLE 096632 4213 AUTO PARTS 276.12 MULTIPLE 096539 4213 AUTO PARTS 98.25 MULTIPLE 096632 4213 AUTO PARTS 344.43 MULTIPLE 096539 4213 AUTO PARTS 94.37 MULTIPLE 096632 4213 AUTO PARTS 162.80 MULTIPLE 096539 4213 AUTO PARTS 30.04 *TOTAL VENDOR EL-COR INDUSTRIES, 1,006.01 Date: 01/31/08 11:23 Village of Buffalo Grove Page: 27 User: parks j EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 283465 FIRESTONE MULTIPLE 096636 4213 AUTO PARTS 169.26 *TOTAL VENDOR FIRESTONE 169.26 * 283465 FIRESTONE 96022 096569 4213 AUTO PARTS 109.44 MULTIPLE 096636 4213 AUTO PARTS 164.26 *TOTAL VENDOR FIRESTONE 273.70 * 288960 FOSTER COACH SALES, INC. 40268 096765 4213 AUTO PARTS 91.30 *TOTAL VENDOR FOSTER COACH SALES, 91.30 * 304152 GATOR TRANSMISSIONS 5898 096642 4218 CONTRACT AUTO SER 1,595.00 *TOTAL VENDOR GATOR TRANSMISSIONS 1,595.00 * 306910 G & K SERVICES NO CHICAGO MULTIPLE 096573 3114 UNIFORM RENTAL 59.02 MULTIPLE 096638 3114 UNIFORM RENTAL 58.08 *TOTAL VENDOR G & K SERVICES NO C 117.10 * 422505 INTERSTATE BATTERY SYS 94.57 096649 4213 AUTO PARTS 135.90 *TOTAL VENDOR INTERSTATE BATTERY 135.90 * 517945 LEACH ENTERPRISES, INC 646956 096581 4213 AUTO PARTS 379.67 *TOTAL VENDOR LEACH ENTERPRISES, 379.67 * 529000 LUND INDUSTRIES, INC. MULTIPLE 096653 4213 AUTO PARTS 460.00 56327 096763 4213 AUTO PARTS 94.00 MULTIPLE 096653 4213 AUTO PARTS 50.21 *TOTAL VENDOR LUND INDUSTRIES, IN 604.21 * 562190 MC MASTER-CARR SUPPLY CO. 38955 096659 4213 AUTO PARTS 16.74 96076 096661 4213 AUTO PARTS 22.81 *TOTAL VENDOR MC MASTER-CARR SUPP 39.55 * 585379 MOTION INDUSTRIES, INC 564837 096660 4213 AUTO PARTS 28.37 *TOTAL VENDOR MOTION INDUSTRIES, 28.37 * Date: 01/31/08 11:23 Village of Buffalo Grove Page: 28 User: parkskkj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 596770 NAPA-HEIGHTS AUTOMOTIVE 1231/790 096688 4213 AUTO PARTS 175.12- 1231/790 096688 4213 AUTO PARTS 816.27 1231/790 096688 4213 AUTO PARTS 578.98 *TOTAL VENDOR NAPA-HEIGHTS AUTOMO 1,220.13 * 605128 NEXTEL COMMUNICATIONS 510071 096667 3211 PHONE 136.71 *TOTAL VENDOR NEXTEL COMMUNICATIO 136.71 * 729230 QUALITY TRUCK PARTS & SUP 106377 096674 4213 AUTO PARTS 94.78 *TOTAL VENDOR QUALITY TRUCK PARTS 94.78 * 756261 RONDOUT SERVICE CENTER MULTIPLE 096676 4218 CONTRACT AUTO SER 38.00 MULTIPLE 096762 4218 CONT AUTO SERV 38.00 *TOTAL VENDOR RONDOUT SERVICE CEN 76.00 * 759747 ROYAL TOUCH CAR WASH 785 096550 4218 CONTRACT AUTO SER 107.00 *TOTAL VENDOR ROYAL TOUCH CAR WAS 107.00 * 770001 SANDERS HARDWARE SUPPLY 104272 096680 3824 SM EQUIP & TOOLS 132.00 104272 096680 4213 SM EQUIP & TOOLS 470.00 *TOTAL VENDOR SANDERS HARDWARE SU 602.00 * 807900 SPRING ALIGN 71089 096679 4218 CON AUTO SERV 791.91 *TOTAL VENDOR SPRING ALIGN 791.91 * 930750 WENTWORTH TIRE SERVICE 463959 096686 4213 AUTO PARTS 449.50 *TOTAL VENDOR WENTWORTH TIRE SERV 449.50 * 988700 ZIMMERMAN HARDWARE 1231/1387 096689 3250 SAO AP M&R B&F 7.19 1231/1387 096689 4213 SAO AP M&R B&F 3.15 *TOTAL VENDOR ZIMMERMAN HARDWARE 10.34 * **TOTAL CENTRAL GARAGE 9,674.39 Date: 01/31/08 11:23 Village of Buffalo Grove Page: 29 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000010 DEPT NO. 000466 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED Date: 01/31/08 11:23 Village of Buffalo Grove Page: 30 User: parkskkj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000010 DEPT NO. 000466 DRAINAGE SYSTEM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 117895 CHRISTOPHER BURKE ENGIN 75665 096603 4611 CAP PROJ BLDG IMP 9,480.79 *TOTAL VENDOR CHRISTOPHER BURKE E 9,480.79 * 155034 CORPORATE EXPRESS MULTIPLE 096628 3240 OFFICE SUPPLIES 9.08 *TOTAL VENDOR CORPORATE EXPRESS 9.08 * 306910 G & K SERVICES NO CHICAGO MULTIPLE 096573 3114 UNIFORM RENTAL 17.35 MULTIPLE 096638 3114 UNIFORM RENTAL 17.31 *TOTAL VENDOR G & K SERVICES NO C 34.66 * 545600 MALNATI ORGANIZATION, INC ENG MEET 096752 4611 BLDG IMPROVE 110.15 *TOTAL VENDOR MALNATI ORGANIZATIO 110.15 605128 NEXTEL COMMUNICATIONS 510071 096667 3211 PHONE 63.61 *TOTAL VENDOR NEXTEL COMMUNICATIO 63.61 **TOTAL DRAINAGE SYSTEM 9,588.14 110.15 Date: 01/31/08 11:23 Village of Buffalo Grove Page: 31 User: parks]kcj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000010 DEPT NO. 000471 ESDA VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903230 VBG VIL MGRS OFFICE 13008 096773 4935 AOE / RCA 26.59 *TOTAL VENDOR VBG VIL MGRS OFFICE 26.59 * 903230 VBG VIL MGRS OFFICE 13008 096773 4935 AOE / RCA 21.77 13008 096773 3215 AOE / RCA 14.12 *TOTAL VENDOR VBG VIL MGRS OFFICE 35.89 * **TOTAL ESDA 62.48 Date: 01/31/08 11:23 Village of Buffalo Grove Page: 32 User: parkskkj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000010 DEPT NO. 000481 TRANSFER NON-OPER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 598327 NATURESCAPE DESIGN, INC 17772 096547 4935 ALL OTHER EXPENSE 226.46 *TOTAL VENDOR NATURESCAPE DESIGN, 226.46 * 903240 VILLAGE OF BUFFALO GROVE 12908 096702 4822 TRANS PD PENSION 2,339.49 *TOTAL VENDOR VILLAGE OF BUFFALO 2,339.49 **TOTAL TRANSFER NON-OPER 2,565.95 ***TOTAL CORPORATE FUND 217,929.85 4,060.66 Date: 01/31/08 11:23 Village of Buffalo Grove Page: 33 User: parkskkj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000014 DEPT NO. 000503 SPEC REVENUE-PARKING LOT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 8567 ADT SECURITY SERVICES 606909 096690 3216 MAINT CONTRACT 57.00 *TOTAL VENDOR ADT SECURITY SERVIC 57.00 * 256255 EXELON ENERGY 1428982 096538 3811 ELECT FAC 1,509.67 *TOTAL VENDOR EXELON ENERGY 1,509.67 * 696091 NORTH SHORE GAS #6135 11508/6135 096546 3812 GAS FAC 178.84 *TOTAL VENDOR NORTH SHORE GAS #61 178.84 * 853645 TRUGREEN CHEMLAWN 641276 096682 3250 SAO / S&I CON MIX 446.40 *TOTAL VENDOR TRUGREEN CHEMLAWN 446.40 * **TOTAL SPEC REVENUE-PARKING LOT 2,191.91 ***TOTAL PARKING LOT FUND 2,191.91 Date: 01/31/08 11:23 Village of Buffalo Grove Page: 34 User: parkskkj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000021 DEPT NO. 000021 CAP PROJ-FACILITIES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 598700 JAMES NELSON PC 096725 147 REC ALL OTHER 748.35 *TOTAL VENDOR JAMES NELSON 748.35 **TOTAL CAP PROJ-FACILITIES 748.35 Date: 01/31/08 11:23 Village of Buffalo Grove Page: 35 User: parkskj EXPENDITURE EDatPR02 04/LIST WarrantFUND NO. 000021 DEPT NO. 000511 CAP PROJ-FACILITIES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903346 VILLAGE OF GRAYSLAKE LAKE ST IM 096595 4679 GRADE CROSS CONTI 9,755.53 *TOTAL VENDOR VILLAGE OF GRAYSLAK 9,755.53 **TOTAL CAP PROJ-FACILITIES 9,755.53 ***TOTAL CAP PROJ-FACILITIES 10,503.88 Date: 01/31108 11:23 Village of Buffalo Grove Page: 36 User: parks]kj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000033 DEPT NO. 000523 DEBT SERV-FAC DEV VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 805910 SPEER FINANCIAL, INC. 11072 096757 3231 FISC AGENT FEES 711.54 *TOTAL VENDOR SPEER FINANCIAL, IN 711.54 **TOTAL DEBT SERV-FAC DEV 711.54 ***TOTAL FACILITIES DEV DEBT SERV 711.54 Date: 01/31/08 11:23 Village of Buffalo Grove Page: 37 User: parks]kcj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000041 DEPT NO. 000241 POLICE PENSION REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 64505 MALCOM BAKER REFUND 096710 1296 PEN WITHELD 12.79 *TOTAL VENDOR MALCOM BAKER 12.79 * 82510 DANILLE BARON REFUND 096711 1296 REN WITHELD 64.63 *TOTAL VENDOR DANILLE BARON 64.63 * 92750 ROY BETHGE REFUND 096715 1296 PEN WITHELD 40.39 *TOTAL VENDOR ROY BETHGE 40.39 * 326600 TIMOTHY GRETZ REFUND 096718 1296 PEN WITHELD 11.54 *TOTAL VENDOR TIMOTHY GRETZ 11.54 * 495610 MICHELLE KONDRAT REFUND 096714 1296 PEN WITHELD 33.45 *TOTAL VENDOR MICHELLE KONDRAT 33.45 * 779960 JOHN SEPOT REFUND 096716 1296 PEN WITHELD 78.35 *TOTAL VENDOR JOHN SEPOT 78.35 * 788762 DOUGLAS SHIPMAN, REFUND 096713 1296 PEN WITHELD 21.96 *TOTAL VENDOR DOUGLAS SHIPMAN, 21.96 * 818050 JEROME STOPPER REFUND 096717 1296 PEN WITH ELD 7.14 *TOTAL VENDOR JEROME STOPPER 7.14 * 856200 ANTHONY TURANO REFUND 096712 1296 PEN WITHELD 42.35 *TOTAL VENDOR ANTHONY TURANO 42.35 * **TOTAL POLICE PENSION REVENUE 312.60 ***TOTAL POLICE PENSION FUND 312.60 Date: 01/31/08 11:23 Village of Buffalo Grove Page: 38 User: parkskkj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000042 DEPT NO. 000532 PENSION-FIRE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 48190 MARK ANDERSON FD PEN SUP 096535 4935 ALL OTHER EXPENSE 61.28 *TOTAL VENDOR MARK ANDERSON 61.28 * 48190 MARK ANDERSON IPPFA 096601 4935 ALL OTHER EXPENSE 526.80 *TOTAL VENDOR MARK ANDERSON 526.80 * **TOTAL PENSION-FIRE 588.08 ***TOTAL FIRE PENSION FUND 588.08 Date: 01/31/08 11:23 Village of Buffalo Grove Page: 39 User: parkskkj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000049 DEPT NO. 000249 HEALTH INSURANCE REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 605030 JEFFREY NEWKIRK HEALTH INS 096741 1304 EMP HEALTH PREM PAY 1,353.41 *TOTAL VENDOR JEFFREY NEWKIRK 1,353.41 **TOTAL HEALTH INSURANCE REVENUE 1,353.41 Date: 01/31/08 11:23 Village of Buffalo Grove Page: 40 User: parkskkj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000049 DEPT NO. 000539 HEALTH INSURANCE EXPENSE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 9607 AETNA 011408 096624 3124 LIFE INSURANCE 3,052.98 *TOTAL VENDOR AETNA 3,052.98 * 690810 PBA, INC. 11808 096731 3141 ADM FEE SELF/STOP 34,011.20 11808 096731 3140 ADM FEE SELF/STOP 10,552.40 *TOTAL VENDOR PBA, INC. 44,563.60 * **TOTAL HEALTH INSURANCE EXPENSE 47,616.58 ***TOTAL HEALTH INSURANCE RESERVE 47,616.58 1,353.41 Date: 01/31 08 11:23 Village of Buffalo Grove Page: 41 User: parks j EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000051 DEPT NO. 000051 WATER & SEWER FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903100 VILLAGE OF BUFFALO GROVE 13108 096761 120 DUE TO DUE FROM C 1,740.67 *TOTAL VENDOR VILLAGE OF BUFFALO 1,740.67 **TOTAL WATER & SEWER FUND 1,740.67 Date: 01/31/08 11:23 Village of Buffalo Grove Page: 42 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36710 AMER PUBLIC WORKS ASSN. 2191 096557 3113 DUES / MEMB 110.00 *TOTAL VENDOR AMER PUBLIC WORKS A 110.00 * 120072 CALL ONE 115/1010 096607 3211 PHONE 240.99 *TOTAL VENDOR CALL ONE 240.99 * 152700 COM ED 11008/2303 096537 3814 ELECT WATER & SEW 17,057.96 *TOTAL VENDOR COM ED 17,057.96 * 155034 CORPORATE EXPRESS MULTIPLE 096628 3240 OFFICE SUPPLIES 9.08 *TOTAL VENDOR CORPORATE EXPRESS 9.08 * 204600 EL-COR INDUSTRIES, INC MULTIPLE 096632 3250 AUTO PARTS 94.20 *TOTAL VENDOR EL-COR INDUSTRIES, 94.20 * 288730 JOSEPH D. FOREMAN COMPANY 232276 096635 4016 HY & VALVES 114.00 *TOTAL VENDOR JOSEPH D. FOREMAN C 114.00 * 306910 G & K SERVICES NO CHICAGO MULTIPLE 096573 3114 UNIFORM RENTAL 55.64 MULTIPLE 096638 3114 UNIFORM RENTAL 55.38 *TOTAL VENDOR G & K SERVICES NO C 111.02 * 460110 LEE JENSEN SALES CO. , INC 104623 096648 3117 EMP SAFE EQUIP 34.50 *TOTAL VENDOR LEE JENSEN SALES CO 34.50 * 562197 MCHENRY ANA WAT LAB, INC 18955 096611 3817 WAT SAMP ANALYSIS 700.00 *TOTAL VENDOR MCHENRY ANA WAT LAB 700.00 * 568032 MENARD'S 57498 096609 3916 M&R B&F 177.44 *TOTAL VENDOR MENARD'S 177.44 * 570131 MID AMERICAN WATER OF 100035 096610 3250 SAO / WATMAIN& SE 96.75 Date: 01/31/08 11:23 Village of Buffalo Grove Page: 43 User: parkskkj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 100035 096610 4013 SAO / WATMAIN& SE 354.24 *TOTAL VENDOR MID AMERICAN WATER 450.99 * 605128 NEXTEL COMMUNICATIONS 510071 096667 3211 PHONE 182.23 *TOTAL VENDOR NEXTEL COMMUNICATIO 182.23 * 729350 QUILL CORPORATION 4027546 096673 3240 OFFICE SUPPLIES 6.29 *TOTAL VENDOR QUILL CORPORATION 6.29 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 096631 3125 EMP-ER CONT PENSI 72.52 MULTIPLE 096567 3125 EMP-ER CONT PENSI 4,058.45 *TOTAL VENDOR VILLAGE OF BUFFALO 4,130.97 * **TOTAL WATER OPERATIONS 23,419.67 Date: 01/31/08 11:23 Village of Buffalo Grove Page: 44 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000051 DEPT NO. 000542 SEWER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 82110 BANNER PLUMBING SUPP CO 1273010 096606 4017 STORM SEWER 130.56 *TOTAL VENDOR BANNER PLUMBING SUP 130.56 * 103255 BONESTROO 152505 096602 4412 CAP PROJ SYS IMP 1,286.98 *TOTAL VENDOR BONESTROO 1,286.98 * 120072 CALL ONE 115/1010 096607 3211 PHONE 1,126.83 115/1010 096607 3211 PHONE 311.03 *TOTAL VENDOR CALL ONE 1,437.86 * 152700 COM ED 11008/2303 096537 3814 ELECT WATER & SEW 4,811.23 *TOTAL VENDOR COM ED 4,811.23 * 155034 CORPORATE EXPRESS MULTIPLE 096628 3240 OFFICE SUPPLIES 8.49 *TOTAL VENDOR CORPORATE EXPRESS 8.49 * 304000 GASVODA & ASSOC. INC. TS0014 096640 4018 LIFT STATION 121.70 *TOTAL VENDOR GASVODA & ASSOC. IN 121.70 * 306910 G & K SERVICES NO CHICAGO MULTIPLE 096573 3114 UNIFORM RENTAL 28.53 MULTIPLE 096638 3114 UNIFORM RENTAL 28.53 *TOTAL VENDOR G & K SERVICES NO C 57.06 * 468230 JULIE, INC 12070187 096608 3217 EQUIP RENTAL 190.85 *TOTAL VENDOR JULIE, INC 190.85 * 495215 L.H. KLEIN & ASSOC 2274 096600 3117 EMP SAFE EQUIP 35.95 *TOTAL VENDOR L.H. KLEIN & ASSOC 35.95 * 512810 LAKE CO STORMWATER 06178 096652 4412 CAP PROJ SYS IMP 2,720.00 *TOTAL VENDOR LAKE CO STORMWATER 2,720.00 * 605128 NEXTEL COMMUNICATIONS Date: 01/31/08 11:23 Village of Buffalo Grove Page: 45 User: parks}kj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000051 DEPT NO. 000542 SEWER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 510071 096667 3211 PHONE 182.24 *TOTAL VENDOR NEXTEL COMMUNICATIO 182.24 * 807996 SPRINT 1708/6612 096615 3211 PHONE 47.82 *TOTAL VENDOR SPRINT 47.82 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 096567 3125 EMP-ER CONT PENSI 2,858.05 MULTIPLE 096631 3125 EMP-ER CONT PENSI 253.82 *TOTAL VENDOR VILLAGE OF BUFFALO 3,111.87 * **TOTAL SEWER OPERATIONS 14,142.61 ***TOTAL WATER & SEWER FUND 39,302.95 Date: 01/31/08 11:23 Village of Buffalo Grove Page: 46 User: parkskkj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 115/1010 096607 3211 PHONE 368.13 *TOTAL VENDOR CALL ONE 368.13 * 172901 DAILY HERALD 1/8 PAGE 096697 3391 ADV / PROMO 760.00 *TOTAL VENDOR DAILY HERALD 760.00 * 417720 IL DEPT OF REVENUE BGCC/AGC 096751 3395 STATES SALES TAX 798.00 *TOTAL VENDOR IL DEPT OF REVENUE 798.00 579000 CARMEN MOLINARO PGA SHOW 096708 3213 TRAVEL 731.28 *TOTAL VENDOR CARMEN MOLINARO 731.28 * 605128 NEXTEL COMMUNICATIONS 510071 096667 3211 PHONE 88.62 *TOTAL VENDOR NEXTEL COMMUNICATIO 88.62 * 612020 NICOR 122/00001 096728 3812 GAS FAC 1,535.16 *TOTAL VENDOR NICOR 1,535.16 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 096567 3125 EMP-ER CONT PENSI 2,795.74 *TOTAL VENDOR VILLAGE OF BUFFALO 2,795.74 * **TOTAL GOLF OPERATION-BGGC 6,278.93 798.00 ***TOTAL BUFFALO GROVE GOLF CLUB 6,278.93 798.00 Date: 01/31/08 11:23 Village of Buffalo Grove Page: 47 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 115/1010 096607 3211 PHONE 368.12 *TOTAL VENDOR CALL ONE 368.12 * 256255 EXELON ENERGY 1429948 096699 3811 ELECT FAC 3,896.53 *TOTAL VENDOR EXELON ENERGY 3,896.53 * 417720 IL DEPT OF REVENUE BGCC/AGC 096751 3395 STATES SALES TAX 10.00 *TOTAL VENDOR IL DEPT OF REVENUE 10.00 546826 MARQUETTE BANK 210/4497 096707 3392 GPS EXPENSES 4,478.83 *TOTAL VENDOR MARQUETTE BANK 4,478.83 * 562138 MCI COMM SERV 117/9228 096709 3211 PHONE 31.27 *TOTAL VENDOR MCI COMM SERV 31.27 * 605128 NEXTEL COMMUNICATIONS 510071 096667 3211 PHONE 88.63 *TOTAL VENDOR NEXTEL COMMUNICATIO 88.63 * 687705 PADDOCK PUBLICATIONS MULTIPLE 096732 3391 ADV PROMO 1,864.00 *TOTAL VENDOR PADDOCK PUBLICATION 1,864.00 * 696094 NORTH SHORE GAS #9957 116/9957 096727 3812 GAS FAC 2,936.41 *TOTAL VENDOR NORTH SHORE GAS #99 2,936.41 * 696096 NORTH SHORE GAS #3816 116/3816 096726 3812 GAS FAC 76.48 *TOTAL VENDOR NORTH SHORE GAS #38 76.48 * 844615 GEOFF TOLLEFSON REIMBURSE 096739 3240 OFFICE SUPPLIES 77.01 *TOTAL VENDOR GEOFF TOLLEFSON 77.01 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 096567 3125 EMP-ER CONT PENSI 2,326.98 *TOTAL VENDOR VILLAGE OF BUFFALO 2,326.98 * Date: 01/31/08 11:23 Village of Buffalo Grove Page: 48 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000059 DEPT NO. 000059 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED **TOTAL GOLF OPERATIONS-AGC 16,144.26 10.00 ***TOTAL ARBORETUM GOLF CLUB FUND 16,144.26 10.00 Date: 01/31/08 11:23 Village of Buffalo Grove Page: 49 User: parkskkj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000059 DEPT NO. 000059 REFUSE SERVICE FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 801136 WELLS FARGO BANK NA 2498 096677 205 SWANNC USER FEE/P 987.12 *TOTAL VENDOR WELLS FARGO BANK NA 987.12 **TOTAL REFUSE SERVICE FUND 987.12 Date: 01/31/08 11:23 Village of Buffalo Grove Page: 50 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000059 DEPT NO. 000550 REFUSE SERVICE OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 801136 WELLS FARGO BANK NA 2498 096677 4922 SWANNC USER FEE/P 86,412.84 *TOTAL VENDOR WELLS FARGO BANK NA 86,412.84 **TOTAL REFUSE SERVICE OPERATIONS 86,412.84 ***TOTAL REFUSE SERVICE FUND 87,399.96 Date: 01/31/08 11:23 Village of Buffalo Grove Page: 51 User: parkskkj EXPENDITURE APPROVALS LIST Warrant Date 02/04/08 FUND NO. 000059 DEPT NO. 000550 REFUSE SERVICE OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED ****TOTAL BILLS 428,980.54 6,222.07 LAa,-N 3� Board Agenda Item Submittal XI-A Requested By: Scott D Anderson Entered By: Scott D Anderson Agenda Item Title: Ordinance No.2008- An Ordinance Amending Title 19, Park,School and Library Donations of the Village of Buffalo Grove Municipal Code Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: Consent Agenda 01/30/2008 02/04/2008 0 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The following is an annual review of the adequacy of library district impact fees collected at the time of permitting residential development. Currently the Village assesses $86.40 per capita and is calculated by blending total property taxes extended for both the Indian Trails and Vernon Area Public Libraries and dividing by the total populations served. The total property taxes extended include only funds that are directly impacted by an expansion of the service base (Corporate Fund, Bond & Interest, and Library Building and Sites). The total 2006 levy extended in 2007 for Indian Trails Public Library District was $4,874,827 servicing a population of 65,828 netting a per capita cost of $74.05. The Vernon Area Public Library District tax extension was $5,160,987 assessed against a population of 41,107 for a per capital cost of $125.55. Blending the rates to minimize the disparity in per capita costs and normalizing the impact fee collected on similar properties and demand requirement produced the following number: ($4,874,827 +$5,160,987)/(65,828 +41,107) =$93.85 per capita Similar to the previous years, Indian Trails would see an increase while Vernon Area would decrease. The new calculation represents a 3.72% increase over the previous year's per capita rate calculation that was not codified ($90.48) and a 7.45% increase over the codified rate currently in place ($86.40). Attached to this memorandum is a proposed amendment to the Title 19 Ordinance increasing the library services cash contribution to $93.85 per capita. This report, along with any Village Board action, will be forwarded to the applicable taxing bodies. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files title_19.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: WILLIAM H.BRIMM FROM: SCOTT D.ANDERSON SUBJECT:LIBRARY DISTRICT DONATIONS DATE: 1/30/2008 The following is an annual review of the adequacy of library district impact fees collected at the time of permitting residential development. Currently the Village assesses $86.40 per capita and is calculated by blending total property taxes extended for both the Indian Trails and Vernon Area Public Libraries and dividing by the total populations served. The total property taxes extended include only funds that are directly impacted by an expansion of the service base (Corporate Fund, Bond&Interest,and Library Building and Sites). The total 2006 levy extended in 2007 for Indian Trails Public Library District was $4,874,827 servicing a population of 65,828 netting a per capita cost of$74.05.The Vernon Area Public Library District tax extension was$5,160,987 assessed against a population of 41,107 for a per capital cost of $125.55. Blending the rates to minimize the disparity in per capita costs and normalizing the impact fee collected on similar properties and demand requirement produced the following number: ($4,874,827 + $5,160,987) / (65,828 +41,107) _ $93.85 per capita Similar to the previous years, Indian Trails would see an increase while Vernon Area would decrease. The new calculation represents a 3.72% increase over the previous year's per capita rate calculation that was not codified ($90.48) and a 7.45% increase over the codified rate currently in place ($86.40). Attached to this memorandum is a proposed amendment to the Title 19 Ordinance increasing the library services cash contribution to $93.85 per capita. This report, along with any Village Board action,will be forwarded to the applicable taxing bodies. ORDINANCE NO. 2008- AN ORDINANCE AMENDING TITLE 19,PARK, SCHOOL AND LIBRARY DONATIONS OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the Village has previously found that healthful, productive community life depends in part on the availability of recreational and park space as well as adequate school and library facilities; and WHEREAS, the Village has determined that the amount of the library services cash contribution is greater than eighty-six dollars and 40 cents ($86.40)per person; and WHEREAS, the Village has found that the public interest, convenience, health, welfare and safety requires support of and financial assistance to the public library districts that serve the community; and WHEREAS, the Village has determined that new subdivisions and development in the Village generate costs to library districts serving the community that are specifically and uniquely attributed to said new development which costs include, but are not limited to,the need for additional books and audiovisual materials, computer stations, licenses for simultaneous users of databases, staff to provide patron assistance and to handle collections, capital equipment and furnishings. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS that: Section 1. The foregoing WHEREAS clauses are hereby incorporated herein as if fully set forth hereby. Section 2. Section 19.01.030 of Title 19, Park, School and Library Donations, of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows Section 19.01.030 Criteria for Requiring a Cash Contribution for Library Services. C. The amount of the library services cash contribution shall be $93.85 per person. Section 3. This ordinance shall be in full force and effect from and after its passage, approval and publication. This ordinance may be published in pamphlet form. 1 AYES: NAYES: ABSENT: PASSED: , 2008. APPROVED: ,2008. PUBLISHED: ,2008. APPROVED: Village President ATTEST: Village Clerk 2 Board Agenda Item Submittal XI-B Requested By: Edward Schar Entered By: Julie C Kamka Agenda Item Title: Ordinance No.2008- An Ordinance Granting Variations From Section 14.20.050, Pertaining to Industrial Districts;and Section 14.20.080, Pertaining to Wall Signs,of the Buffalo Grove Sign Code for Peerless Bridge, LLC, 1650 Leider Lane Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 01/24/2008 02/04/2008 � Consent Agenda g&Z 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Request was made by Peerless Bridge, LLC, 1650 Leider Lane, for variance of Sign Code, Section 14.20.050, pertaining to Industrial Districts; and Section 14.20.080, pertaining to Wall Signs. A public hearing was held on January 15, 2008. Testimony was given by Danielle Meltzer Cassel, DLA Piper, 203 North LaSalle Street, Suite 1900, Chicago, Illinois 60601, Taylor Hammond, DLA Piper, 203 North LaSalle Street, Suite 1900, Chicago, Illinois 60601, and Dave Nelson, Branch Manager, PrimeSource, 1650 Leider Lane, Buffalo Grove, Illinois 60089. The Zoning Board of Appeals, by a vote of 6 to 0, recommends to the Village Board to grant the request made by Peerless Bridge, LLC, 233 South Wacker Drive, Suite 375, Chicago, Illinois 60606, for variance of Sign Code, Section 14.20.050, pertaining Industrial Districts; and Section 14.20.080, pertaining to Wall Signs, for the building located at 1650 Leider Lane, for the purpose of allowing an additional wall sign on the north elevation of the building that does not face the public right-of-way. Subject to the sign being installed in accordance with the exhibits submitted with the application for variations. Pursuant to Sign Code, Section 14.44.010, Sub-section B. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 1650 Leider Ln 0 rd.D0C Mins&Findings-1650 Leider Ln.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: ORDINANCE NO. 2008- GRANTING VARIATIONS FROM CERTAIN SECTIONS OF THE BUFFALO GROVE SIGN ORDINANCE Peerless Bridge, LLC, 1650 Leider Lane WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, Peerless Bridge, LLC., is the owner of the hereinafter legally described real property commonly known as 1650 Leider Lane; and WHEREAS, Peerless Bridge, LLC has requested variations from the following sections of the Village's Sign Code: Section 14.20.050, pertaining to Industrial Districts and Section 14.20.080, pertaining to Wall Signs, for the purpose of allowing an additional wall sign on the north elevation of the building located at 1650 Leider Lane that does not face the public right-of- way; and WHEREAS, the Zoning Board of Appeals has held a public hearing, received testimony, prepared minutes, made certain findings, and has made an affirmative recommen- dation on the said request for variations; and WHEREAS, the Corporate Authorities of the Village of Buffalo Grove hereby determine and find that said variations are in harmony with the general purpose and intent of the Sign Ordi- nance, and that(1)the requirements of the Sign Code would cause undue and unnecessary hardship to the sign user because of unique or unusual conditions pertaining to the property, (2) the granting of the requested variances will not be materially detrimental to the property owners in the vicinity, (3)the unusual conditions applying to the specific property do not apply generally to other properties in the Village, and (4) the granting of the variances will not be contrary to the general objective of the Sign Code of moderating the size, number and obtrusive placement of signs and the reduction of clutter. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: 1 Section 1. The preceding WHEREAS clauses are hereby adopted by the Corporate Authorities and made a part hereof. Section 2. Variations are hereby granted to Sections 14.20.050 and 14.20.080 of the Village Municipal Code to the Property legally described as follows: Lot 3 in Aptakisic Creek Corporate Park, located south of Aptakisic Road, east of Industrial Drive and west of Barclay Boulevard, commonly known as 1650 Leider Lane, Buffalo Grove, Lake County, Illinois, pursuant to the unrecorded Plat of Subdivision available at the Village of Buffalo Grove Clerk's office. for the purpose of allowing an additional wall sign on the north elevation of the building at 1650 Leider Lane that does not face the public right-of-way. Section 3. The variations are subject to the following conditions: A. The sign is to be installed in accordance with the exhibits submitted with the application for variations. Section 4. This Ordinance shall be in effect from and after its passage and approval. This Ordinance shall not be codified. AYES: NAPES: ABSENT: PASSED: , 2008. APPROVED: , 2008. APPROVED: Village President ATTEST: Village Clerk f:\rAl6bulfalogrove\title 14signs\sign34\01-23-08 2 1650 LEIDER LANE, PEERLESS BRIDGE, LLC — SIGN CODE, SECTION 14.20.050 AND SECTION 14.20.080, FOR THE PURPOSE OF ALLOWING AN ADDITIONAL WALL SIGN ON THE NORTH ELEVATION OF THE BUILDING THAT DOES NOT FACE THE PUBLIC RIGHT-OF-WAY 1700 LEIDER LANE, PEERLESS BRIDGE, LLC — SIGN CODE, SECTION 14.20.050 AND SECTION 14.20.070, FOR THE PURPOSE OF ALLOWING A GROUND SIGN THAT WOULD BE LOCATED WITHIN 250' OF AN EXISTING GROUND SIGN ON THE SAME SIDE OF THE STREET 1701 LEIDER LANE, PEERLESS BRIDGE, LLC — SIGN CODE, SECTION 14.20.050; SECTION 14.40.025 AND SECTION 14.40.145, FOR THE PURPOSE OF ALLOWING AN OFF-PREMISES GROUND SIGN WITH CHANGEABLE COPY Danielle Meltzer Cassel, DLA Piper, 203 North LaSalle Street, Suite 1900, Chicago, Illinois 60601, Taylor Hammond, DLA Piper, 203 North LaSalle Street, Suite 1900, Chicago, Illinois 60601, Dave Nelson, Branch Manager, PrimeSource, 1650 Leider Lane, Buffalo Grove, Illinois 60089, Anthony Pricco, Principal, Bridge Development Partners, LLC, 700 Commerce Drive, Oak Brook, Illinois 60523, Steve Groetsema, Bridge Development Partners, LLC, 700 Commerce Drive, Oak Brook, Illinois 60523, Jeremy Foss, Project Manager, Manhard Consulting, 900 Woodlands Parkway, Vernon Hills, Illinois 60061 and Andy Mola, Cornerstone Architects, 1152 Spring Lake Drive, Itasca, Illinois 60143 were present and sworn in. The public hearing notices published in the Daily Herald on December 29, 2007 was read. Ms. Cassel gave an overview of the Peerless Bridge project. The project is located on the former Leider Greenhouse property. 1650 Leider Lane is an existing building that was previously occupied by Peerless of America. PrimeSource Building Products will be the new occupant of the building. Leider Lane extends south beyond Leider Greenhouse and provides access to the Terrico property. Mr. Hammond explained that the proposed signs would comply with all other Sign Code sections. The Leider Greenhouse sign needs to be relocated based on improvements to Aptakisic Road. The Leider Greenhouse sign is necessary to direct customers to the business. The proposed Aptakisic Creek Corporate Park sign will be located within two hundred fifty (250) feet of the Leider Greenhouse sign along Aptakisic Road. They are proposing two (2) painted wall signs on the PrimeSource building at 1650 Leider Lane. One (1) sign to be on the north face of the building and one (1) sign to be on the east face of the building. Revised site plans dated January 8, 2008 were submitted and marked as Revised Exhibit "F" for the 1700 Leider Lane and 1701 Leider Lane applications to replace the previously submitted site plans dated December 18, 2007. The site plans dated December 18, 2007 did not show the correct public right-of-way along Aptakisic Road. DRAFT MINUTES ZONING BOARD OF APPEALS JANUARY 15, 2008 Ch. Entman advised that there were no Village Engineer's memorandums received for these applications. Com. Lesser advised that he knows Mr. Anthony Pricco, but that will not affect his decision. He asked why the proposed wall signs at 1650 Leider Lane are to be painted. Mr. Nelson responded that his company is a daytime distributor and they do not have a need for an illuminated sign. They incorporated the corporate color into the painted stripe on the building and felt that the signs would be more compatible to match the painted stripe. Com. Lesser is concerned about the maintenance aspect of a painted sign. Mr. Schar advised that code requires signs to be maintained. Ms. Meltzer added that the Declaration for the corporate park also requires that signs be maintained. Com. Windecker is also concerned about the maintenance of a painted sign. What would happen if the tenant moves out. Mr. Nelson advised that they have signed a twelve (12) year lease. They take great pride in the exterior appearance of the building. They have recently installed a cedar fence to enhance the appearance. There were no additional questions or comments from the Commissioners. There were no questions or comments from the audience. Com. Stein made the following motion: I move we recommend to the Village Board to grant the request made by Peerless Bridge, LLC, 233 South Wacker Drive, Suite 375, Chicago, Illinois 60606, for variance of Sign Code, Section 14.20.050, pertaining Industrial Districts; and Section 14.20.080, pertaining to Wall Signs, for the building located at 1650 Leider Lane, for the purpose of allowing an additional wall sign on the north elevation of the building that does not face the public right-of-way. Pursuant to Sign Code, Section 14.44.010, Sub-section B. Com. Shapiro seconded the motion. Roll Call Vote: AYE—Stein, Dunn, Lesser, Shapiro, Entman NAY—Windecker ABSTAIN—None Motion Passed 5 to 1. Findings of Fact attached. Item to appear on the February 4, 2008 Village Board agenda. Com. Stein made the following motion: I move we recommend to the Village Board to grant the request made by Peerless Bridge, LLC, 233 South Wacker Drive, Suite 375, Chicago, Illinois 60606, for variance of Sign Code, Section 14.20.050, pertaining to Industrial Districts; and Section 14.20.070, pertaining to Ground Signs, for the building located at 1700 Leider Lane, for the purpose DRAFT MINUTES ZONING BOARD OF APPEALS JANUARY 15, 2008 of allowing a ground sign that would be located within two hundred fifty feet(250') of an existing ground sign on the same side of the street. Pursuant to Sign Code, Section 14.44.010, Sub-section B. Com. Dunn seconded the motion. Roll Call Vote: AYE—Stein, Dunn, Windecker, Lesser, Shapiro, Entman NAY—None ABSTAIN—None Motion Passed 6 to 0. Findings of Fact attached. Item to appear on the February 4, 2008 Village Board agenda. Com. Stein made the following motion: I move we recommend to the Village Board to grant the request made by Peerless Bridge, LLC, 233 South Wacker Drive, Suite 375, Chicago, Illinois 60606, for variance of Sign Code, Section 14.20.050, pertaining to Industrial Districts; Section 14.40.025, pertaining to Changeable Copy Signs; and Section 14.40.145, pertaining to Off-Premises Signs, for the building located at 1701 Leider Lane, for the purpose of allowing an off-premises ground sign with changeable copy. Pursuant to Sign Code, Section 14.44.010, Sub-section B. Com. Dunn seconded the motion. Roll Call Vote: AYE—Stein, Dunn, Windecker, Lesser, Shapiro, Entman NAY—None ABSTAIN—None Motion Passed 6 to 0. Findings of Fact attached. Item to appear on the February 4, 2008 Village Board agenda. DRAFT MINUTES ZONING BOARD OF APPEALS JANUARY 15, 2008 ZONING BOARD OF APPEALS VILLAGE OF BUFFALO GROVE, ILLINOIS FINDINGS OF FACT ON VARIATION OF SIGN CODE THE BUFFALO GROVE ZONING BOARD OF APPEALS HEREBY MAKES THE FOLLOWING FINDINGS OF FACT AND CONCLUSIONS: L THE SUBJECT PROPERTY: A. Applicant: Peerless Bridge, LLC B. Location: 1650 Leider Lane C. Type of Sign: Wall Sign D. Characteristics of Sign (including size): 2'9"xl2'8"painted"Loyal Blue" sign on the north elevation of the building. E. Lot Characteristics: Irregular-shaped lot in the Industrial District. IL CHARACTERISTICS OF THE SURROUNDING AREA: North—Lincolnshire South—Unincorporated Lake County East- Industrial District West- Linclonshire III. VARIATION SOUGHT: Sign Code, Section 14.20.050,pertaining to Industrial Districts; and Section 14.20.080,pertaining to Wall Signs, for the purpose of allowing an additional wall sign on the north elevation of the building that does not face the public right- of-way. IV. EXHIBITS DEPICTING VARIATION: A. Exhibit"D"—Letter dated December 18, 2007. B. Exhibit"E"—Proposed sign rendering dated December 18, 2007. C. Exhibit"F"—Site Plan dated December 18, 2007. V. VILLAGE ENGINEER'S REPORT Dated: N/A Conditions: VI. VARIATION POWER & CRITERIA: Findings of Fact PrimeSource, 1650 Leider Lane January 15,2008 Page 1 of 3 Sign Code, Section 14.44.010, Sub-section B. VII. PUBLIC HEARING: After due notice as required by law, a copy of said publication notice being attached hereto as Exhibit C, the Zoning Board of Appeals held a public hearing regarding the proposed variance on Tuesday, January 15, 2008 at the Village Hall, 50 Raupp Blvd., Buffalo Grove, IL 60089 at 7:30P.M. The following individuals testified at the hearing and presented documentary evidence: Danielle Meltzer Cassel, DLA Piper, 203 North LaSalle Street, Suite 1900, Chicago, Illinois 60601, Taylor Hammond, DLA Piper, 203 North LaSalle Street, Suite 1900, Chicago, Illinois 60601, Dave Nelson, Branch Manager, PrimeSource, 1650 Leider Lane, Buffalo Grove, Illinois 60089 The following objectors appeared at the hearing: None The following sent written objection prior to the hearing: None Attached hereto and made a part hereof as Exhibit J are the minutes of the Zoning Board of Appeals meeting held on Tuesday, January 15, 2008. VIII. FINDINGS: The Zoning Board of Appeals finds that the criteria as set forth in Section 14.44.010, Subsection B of the Sign Code have been met in that the Petitioner has shown: 1. That not allowing the variance will cause undue and unnecessary hardship due to the following unique circumstances: A. To allow vehicular traffic to see the building. 2. That granting the requested variance would not be detrimental to the property owners in the vicinity. 3. That the unusual conditions applying to the specific property do not apply generally to other properties in the Village. 4. That granting of the variance will not be contrary to the general objectives of this Title of moderating the size, number and obtrusive Findings of Fact PrimeSource, 1650 Leider Lane January 15,2008 Page 2 of 3 placement of signs and the reduction of clutter. IX. CONDITIONS: The variance shall be subject to the following conditions: 1. The sign is to be installed per the exhibits submitted with the application. X. CONCLUSION: The Zoning Board of Appeals, by a vote of 5 to 1, recommends to the Village Board to grant the request made by Peerless Bridge, LLC, 233 South Wacker Drive, Suite 375, Chicago, Illinois 60606, for variance of Sign Code, Section 14.20.050,pertaining Industrial Districts; and Section 14.20.080,pertaining to Wall Signs, for the building located at 1650 Leider Lane, for the purpose of allowing an additional wall sign on the north elevation of the building that does not face the public right-of-way. Dated—January 15, 2008 VILLAGE OF BUFFALO GROVE, IL Bruce Entman, Chairman Zoning Board of Appeals Findings of Fact PrimeSource, 1650 Leider Lane January 15,2008 Page 3 of 3 Public Hearing PUBLIC NOTICE is hereby �rven that the Buffalo Grove Zwi�ll�t old as Publiof HeAor�o} 7:30 P.M.on Tuesdoy,Janu- ary`15,2008 in the Council Chambers of the Village Hall,50 Raupp Boulevard. Peerless Bridge g LLC e233 South Wacker Drive,Suite 375,Chicago, Illinois 60606, for variance of Sign Code, Section 14.20.050,pertaining Industrial Districts; and Section 14.20.080,pertaining to Wall Signs,for the build. ing TO: ZONING BOARD OF APPEALS COMMISSIONERS La located at rpo al- lowing for the purpose of al- lowing an additional wall sign on the north elevation of the building that does not face the public right-of-way. FROM: EDWARD SCHAR Legal Description: Lot 3 in Aptakisic Creek Corporate Park, located Building Commissioner south of Aptakisic Road, east of Industrial Drive and west of Barclay Boulevard, commonly known as 1650 Leider Lone,Buffalo Grove, DATE: December 27 2007 Lake County,Illinois,pursu- ant to the unrecorded Plat of Subdivision available at the Village of Buffalo Grove Clerk's office. DATE OF PUBLIC HEARING: Tuesday, January 15, 2008 VILLAGROVEB BUFFALO Brucen gEntman,Chairman 7:30 P.M. —Council Chambers, Village Hall PublllshMinddoffWF�ld Dec.29,2007(4019177)N 50 Raupp Boulevard, Buffalo Grove, Illinois RE: 1650 Leider Lane, Peerless Bridge, LLC Sign Code, Section 14.20.050 and Section 14.20.080 Attached please find the documents and exhibits that have been submitted for the following variance: Request is being made by Peerless Bridge, LLC, 233 South Wacker Drive, Suite 375, Chicago, Illinois 60606, for variance of Sign Code, Section 14.20.050,pertaining Industrial Districts; and Section 14.20.080, pertaining to Wall Signs, for the building located at 1650 Leider Lane, for the purpose of allowing an additional wall sign on the north elevation of the building that does not face the public right-of-way. Notice of this public hearing was published in the Daily Herald. If you have any questions regarding this matter do not hesitate to contact me at 459-2530. Edward Schar ES/jk Attachments VILLAGE OF ' BUFFALO GROVE ' Department of Building&Zoning Fifty Raupp Blvd. Buffalo Grove,IL 60089-2196 Phone 847-459-2530 Fax 847-459-7944 December 27, 2007 Mr. Steven Poulos, Manager Peerless Bridge, LLC 233 South Wacker Drive, Suite 375 Chicago, IL 60606 Dear Mr. Poulos, This is to inform you that the Zoning Board of Appeals public hearing relative to your request for variance of the Sign Code, to allow an additional wall sign on the north elevation of the building that does not face the public right-of-way for the building located at 1650 Leider Lane, has been scheduled for Tuesday, January 15, 2008 at 7:30 P.M. in the Council Chambers of the Village Hall, 50 Raupp Boulevard. A copy of the Agenda is enclosed. You, or an authorized representative, must attend the meeting to answer any questions the Zoning Board Commissioners may have. If you have any questions, please do not hesitate to contact me at (847) 459-2530. Sincerely, �5� "'Z "/:�� - Edward Schar Building Commissioner ES/jk Enclosure VILLAGE OF BUFFALO GROVE DeparkneM of duikfing&Zoning Fifty Raupp Blvd. Buffalo Grove,IL 60089-2196 Phone$47-459-2530 Fax 847-459-7944 APPLICATION FOR V RIAnON APPLICANT Peerless Bridge, LLC ADDRESS 233 South Wacker Drive, Suite 375, Chicago, Illinois 60606 TELEPHONE NUMBER (312) 683-7228 ADDRESS OF SUBJECT PROPERTY 1650 Leider Lane PROPERTY IS LOCATED IN THE Industrial ZONING DISTRICT LEGAL DESCRIPTION OF SUBJECT PROPERTY:_ See attached legal description SECTION OF MUNICIPAL CODE FROM WHICH VARIANCE IS REQUESTED: 14.20.050 PURPOSE OF VARIANCE: See attached Lett r Applicant must submit a letter stating what the practical difficulties or particular hardships are in carrying out the strict letter of the Zoning Ordinance and describing the proposed work or change in use. A plat of survey or plot plan,drawn to scale,must be attached hereto and made a part of this application. Petitioner must submit proof of ownership such as a deed,title insurance policy,trust agreement,etc. I(we)hereby certify that the legal title of the premises being the subject of this application is vested in Peerless Bridge, LLC and that all statements contained in this application are true and correct. I(we)further understand that any misrepresentation in connection with this matter may result in a denial of the relief sought. Furthermore,I(we)have attached a list containing the names and addresses of all contiguous property owners if requesting a fence variation,OR a list of all property owners within two hundred fifty(250)feet in each direction of the subject property for all other variations;exclusive o�fj�ys,as such are recorded in the Officer of the Recorder of Deeds of Cook C and/or Lake r6unty APPLICANT OWNER,PARTNER IN TITLE,CORPORATE OFFICER, BENEFICIARY OF TRUST AGENT (Strike out all but applicable designation) If signed by an Agent,a written instrument executed by the owner.establishing the agency,must accompany this application. FILING FEE MUST A •C_OWANY THIS APPLICATION ON FEE PAID$ c�=J C'C: RECEIPT NUMBER I S'G DATE 12011 67 SPECIAL WARRANTY DEED THIS SPECIAL WARRANTY S� 'DEED is made the 14t day of September 2007 by PEERLESS OF AMERICA, INCORPORATED, an Illinois Corporation, having its principal business at 1201 West INIIIIIIIIIIBIIININN�IINN�NNugININgIIIIINIINNIIIIIIII Wabash, Effingham, Illinois 62401 for and in Image# 042162180014 Type: Db ("Grantor"), Recorded: 09/18/2007 at 11:31:33 AM consideration of Ten and 00/ 100 Receipt#: 2007-00044551 Total Amt: $20,599.00 Pape i of 14 ($10.00) Dollars and other good IL Rental Housing Fund: $10.00 Lake County IL Recorder and valuable consideration in Mary Ellen vanderventer Recorder hand paid, by these presents does File6243204 REMISE, RELEASE, ALIENATE and CONVEY to PEERLESS BRIDGE, LLC, an Illinois Limited FOR RECORDER'S USE ONLY Liability Company having an address of 180 North Wacker Drive, Suite 400, Chicago, Illinois 60606 ("Grantee"), forever, the following described real estate situated in the County of Lake, in the State of Illinois, to wit: See Exhibit "A" attached hereto and made a part hereof, together with all and singular hereditaments and appurtenances belonging there, or in any way appertaining, and the reversion or reversions, remainder or remainders, rents, issues and profits thereof, and all the estate, right, title, interest, claim or demand whatsoever of the Grantor, either at law or in equity of, in and to the above-described premises, including buildings, improvements and fixtures now or hereafter located thereon, systems and facilities, if any, to provide electric power, gas, sewer, water and other utilities and all privileges, rights, easements, hereditaments and appurtenances thereto belonging; and all right, title and interest of party of the first part in and to all streets, alleys, passageways and other rights-of-way included therein or adjacent thereto, before or after their vacation. Property Address: 15773 Aptakisic Road, Unincorporated Lake County, IL 60069 Permanent Index Number(s): 15-27-100-032; 15-27-100-031 TO HAVE AND TO HOLD the said premises as described above, with the appurtenances, unto the Grantee, forever, subject to the Permitted Exceptions listed on Exhibit "B" attached hereto and made a part hereof. And the Grantor, for itself and its successors, does covenant, promise and agree to and with the Grantee and its successors that it has not done or suffered to be done, anything whereby the said premises hereby granted are, or may be, in any manner encumbered or charged, except as herein recited; and that it is lawfully seized of said real estate in fee simple; and that it has good right and lawful authority to sell and convey said real estate; and that it WILL WARRANT AND DEFEND, said premises against all persons lawfully claiming, or claim the same, by, through or under it and none other. IN WITNESS WHEREOF, this Special Warranty Deed has been executed by Grantor on and as of the date first above written. PEERLESS OF AMERICA, INCORPORATED, an.Illino�orporr4)At" . BY: Frederick Paulman Its: President Real Estate Division STATE OF ILLINOIS ) )ss. COUNTY OF COOK ) 1, ERIC H. JOSTOCK, a Notary Public in and for said County in the State aforesaid, do hereby certify that Frederick Paulman, President of the Real Estate Division of Peerless of America, Incorporated, personally known to me to be the same person whose name is subscribed to the foregoing instrument, appeared before me this day in person and acknowledged that he signed and delivered such instrument as his own free and voluntary acts for the uses and purposes set forth therein. Given under my hand and notarial seal this 14th d f ptember 2007. OFFICIAL SEAL ERIC H JOSTOCK Vary blic NOTARY PUBLIC-STATE OF ILLINOIS INY COWAS"EXPIRES:1G07/1Q My Comm rDLAFi1PE.R ZONING BOARD OF APPEALS DLA Piper US LLP EXHIBIT 203 North LaSalle Street,Suite 1900 1 Chicago,Illinois 60601-1293 TAYLOR S.HAMMOND taylor.hammond@dlapiper.com direct 312.368.3498 fax 312.630.6359 December 18, 2007 BY HAND DELIVERY Mr. Ed Schar and Ms. Julie Kamka Village of Buffalo Grove Department of Building and Zoning 50 Raupp Blvd. Buffalo Grove, Illinois 60089 Re: Application for Sign Code Variance for 1650 Leider Lane (Future Lot 3 of Aptakisic Creek Corporate Park) Dear Mr. Schar and Ms. Kamka: In anticipation of applying for signage permits for 1650 Leider Lane, we are enclosing the following application materials in support of a variance to the Village Sign Code: 1. Application for Variation; 2. Site Plan, drawn to scale, showing the location of proposed signs (25 copies); 3. Elevations showing dimensions and other characteristics of proposed signs (25 copies); 4. Proof of ownership (Special Warranty Deed); 5. Certification of Mailing List; 6. Exhibit"A": List of all property owners within 250 feet of the subject property, as received from the Lake County Assessor's Office; 7. Exhibit"B": Legal Description of the Property (please note that the legal description corresponds to the entire Aptakisic Creek Corporate Park,which encompasses 1700 Leider Lane and 1701 Leider Lane in addition to 1650 Leider Lane. The plat of subdivision to subdivide these parcels into their own lots has not yet been recorded). 8. Recovery of Village Costs form and deposit escrow (attached to application for 1700 Leider Lane); 9. Application fee in the amount of$125.00. We are requesting a variance from Section 14.20.050 to permit two wall signs for the single occupant on the parcel. The dimensions of the wall signs and the materials used will comply with the Village Sign Code and will complement the building on which the signs will be painted. Two wall signs are necessary on the parcel in order to enable visitors to identify the building and its occupant ("PrimeSource"). The wall signs will be painted on the two wall faces that form the northeast corner of 1650 Leider Lane, with a break of a few feet at the corner. The wall sign on the north face is necessary for vehicular traffic coming from the north on Leider Lane, the main vehicular access to the building. The wall sign on the east face of the building is CI IG02\402255 17.1 rDLAPIPER Mr. Ed Schar and Ms.Julie Kamka December 18,2007 Page 2 necessary and appropriate because the sole entrance to the building is located on this face. The proposed signage will not have any negative affects on the appearance of the Park from Aptakisic Road or neighboring parcels. Thank you very much for you attention to this application. Please contact me with any questions or concerns. We look forward to discussing this with you both in anticipation of the January 15, 2008 Zoning Board of Appeals meeting. Very truly yours, DLA PIPER US LLP Taylor Hammond Enclosures cc (By Electronic Mail, w/o Enclosures): Ronald T. Frain, Steven Poulos, Anthony Pricco, and Steve Groetsema,Peerless Bridge, LLC Andy Mola, Cornerstone Architects Alan Zocher and Steve Miller, Premier Design+ Build Scott Willson, Manhard Consulting, Ltd. Larry Dziurdzik, Allen Kracower& Associates Danielle Meltzer Cassel, DLA Piper CI IGo2wo225>17 I LOCATION MAP zx 1650 Leider Lane -x s a \\j� l�oo 1701 ru �`ixxX 0 1650 °' rn w —---, o tco A �� ' 1625 i X x � �— �1;84 '� / / / 880 900 t001 851 840/850 909 1001 i jQl 801 84- 900 1000 / 118g 11'4 i _180 800 ;i 156 159 i � ,1µ1_ 901/951 .a- 1i45 I m I ,i 13fi- I VILLAGE OF ' BUFFALO GROVE Department of Building&Zoning Fifty Raupp Blvd. Buffalo Grove,IL 60089-2196 Phone 847-459-2530 Fax 847-459-7944 December 27, 2007 Dear Property Owner, This is to inform you that a public hearing before the Zoning Board of Appeals is being scheduled for Tuesday, January 15, 2008 at 7:30 P.M. in the Council Chambers of the Village Hall, 50 Raupp Boulevard. Request is being made by Peerless Bridge, LLC, 233 South Wacker Drive, Suite 375, Chicago, Illinois 60606, for variance of Sign Code, Section 14.20.050, pertaining Industrial Districts; and Section 14.20.080, pertaining to Wall Signs, for the building located at 1650 Leider Lane, for the purpose of allowing an additional wall sign on the north elevation of the building that does not face the public right-of-way. Notice of this public hearing was published in the Daily Herald. As a neighboring property owner, you are hereby notified of the public hearing and invited to attend if you wish to be heard. A copy of the Agenda is enclosed for your convenience. If you have any questions pertaining to this matter,please do not hesitate to contact me. Sincerely, Edward Schar Building Commissioner ES/jk Enclosure Board Agenda Item Submittal XI-C Requested By: Edward Schar Entered By: Julie C Kamka Agenda Item Title: Ordinance No.2008- An Ordinance Granting Variations From Section 14.20.050, Pertaining to Industrial Districts;and Section 14.20.070, Pertaining to Ground Signs,of the Buffalo Grove Sign Code for Peerless Bridge, LLC, 1700 Leider Lane Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 01/24/2008 02/04/2008 � Consent Agenda g&Z 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Request was made by Peerless Bridge, LLC, 1700 Leider Lane, for variance of Sign Code, Section 14.20.050, pertaining to Industrial Districts; and Section 14.20.070, pertaining to Ground Signs. A public hearing was held on January 15, 2008. Testimony was given by Danielle Meltzer Cassel, DLA Piper, 203 North LaSalle Street, Suite 1900, Chicago, Illinois 60601 and Taylor Hammond, DLA Piper, 203 North LaSalle Street, Suite 1900, Chicago, Illinois 60601. The Zoning Board of Appeals, by a vote of 6 to 0, recommends to the Village Board to grant the request made by Peerless Bridge, LLC, 233 South Wacker Drive, Suite 375, Chicago, Illinois 60606, for variance of Sign Code, Section 14.20.050, pertaining to Industrial Districts; and Section 14.20.070, pertaining to Ground Signs, for the building located at 1700 Leider Lane, for the purpose of allowing a ground sign that would be located within two hundred fifty feet (250') of an existing ground sign on the same side of the street. Subject to the sign being installed in accordance with the exhibits submitted with the application for variations and the revised site plan dated January 8, 2008. Pursuant to Sign Code, Section 14.44.010, Sub-section B. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 1700 Leider Ln 0 rd.D0C Mins&Findings-1700 Leider Ln.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: ORDINANCE NO. 2008- GRANTING VARIATIONS FROM CERTAIN SECTIONS OF THE BUFFALO GROVE SIGN ORDINANCE Peerless Bridge, LLC, 1700 Leider Lane WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, Peerless Bridge, LLC., is the owner of the hereinafter legally described real property commonly known as 1700 Leider Lane; and WHEREAS, Peerless Bridge, LLC has requested variations from the following sections of the Village's Sign Code: Section 14.20.050, pertaining to Industrial Districts and Section 14.20.070, pertaining to Ground Signs, for the purpose of allowing a ground sign that would be located within two hundred fifty feet(250') of an existing ground sign; and WHEREAS, the Zoning Board of Appeals has held a public hearing, received testimony, prepared minutes, made certain findings, and has made an affirmative recommen- dation on the said request for variations; and WHEREAS, the Corporate Authorities of the Village of Buffalo Grove hereby determine and find that said variations are in harmony with the general purpose and intent of the Sign Ordi- nance, and that(1)the requirements of the Sign Code would cause undue and unnecessary hardship to the sign user because of unique or unusual conditions pertaining to the property, (2) the granting of the requested variances will not be materially detrimental to the property owners in the vicinity, (3)the unusual conditions applying to the specific property do not apply generally to other properties in the Village, and (4) the granting of the variances will not be contrary to the general objective of the Sign Code of moderating the size, number and obtrusive placement of signs and the reduction of clutter. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The preceding WHEREAS clauses are hereby adopted by the Corporate Authorities and made a part hereof. 1 Section 2. Variations are hereby granted to Sections 14.20.050 and 14.20.080 of the Village Municipal Code to the Property legally described as follows: Lot 1 in Aptakisic Creek Corporate Park, located south of Aptakisic Road, east of Industrial Drive and west of Barclay Boulevard, commonly known as 1700 Leider Lane, Buffalo Grove, Lake County, Illinois, pursuant to the unrecorded Plat of Subdivision available at the Village of Buffalo Grove Clerk's office. for the purpose of allowing a ground sign that would be located within two hundred fifty feet (250') of an existing ground sign. Section 3. The variations are subject to the following conditions: A. The sign is to be installed in accordance with the exhibits submitted with the application for variations and the revised site plan dated January 8, 2008. Section 4. This Ordinance shall be in effect from and after its passage and approval. This Ordinance shall not be codified. AYES: NAPES: ABSENT: PASSED: , 2008. APPROVED: , 2008. APPROVED: Village President ATTEST: Village Clerk f:\rAl6bulfalogrove\title 14signs\sign3 5\01-23-08 2 1650 LEIDER LANE, PEERLESS BRIDGE, LLC — SIGN CODE, SECTION 14.20.050 AND SECTION 14.20.080, FOR THE PURPOSE OF ALLOWING AN ADDITIONAL WALL SIGN ON THE NORTH ELEVATION OF THE BUILDING THAT DOES NOT FACE THE PUBLIC RIGHT-OF-WAY 1700 LEIDER LANE, PEERLESS BRIDGE, LLC — SIGN CODE, SECTION 14.20.050 AND SECTION 14.20.070, FOR THE PURPOSE OF ALLOWING A GROUND SIGN THAT WOULD BE LOCATED WITHIN 250' OF AN EXISTING GROUND SIGN ON THE SAME SIDE OF THE STREET 1701 LEIDER LANE, PEERLESS BRIDGE, LLC — SIGN CODE, SECTION 14.20.050; SECTION 14.40.025 AND SECTION 14.40.145, FOR THE PURPOSE OF ALLOWING AN OFF-PREMISES GROUND SIGN WITH CHANGEABLE COPY Danielle Meltzer Cassel, DLA Piper, 203 North LaSalle Street, Suite 1900, Chicago, Illinois 60601, Taylor Hammond, DLA Piper, 203 North LaSalle Street, Suite 1900, Chicago, Illinois 60601, Dave Nelson, Branch Manager, PrimeSource, 1650 Leider Lane, Buffalo Grove, Illinois 60089, Anthony Pricco, Principal, Bridge Development Partners, LLC, 700 Commerce Drive, Oak Brook, Illinois 60523, Steve Groetsema, Bridge Development Partners, LLC, 700 Commerce Drive, Oak Brook, Illinois 60523, Jeremy Foss, Project Manager, Manhard Consulting, 900 Woodlands Parkway, Vernon Hills, Illinois 60061 and Andy Mola, Cornerstone Architects, 1152 Spring Lake Drive, Itasca, Illinois 60143 were present and sworn in. The public hearing notices published in the Daily Herald on December 29, 2007 was read. Ms. Cassel gave an overview of the Peerless Bridge project. The project is located on the former Leider Greenhouse property. 1650 Leider Lane is an existing building that was previously occupied by Peerless of America. PrimeSource Building Products will be the new occupant of the building. Leider Lane extends south beyond Leider Greenhouse and provides access to the Terrico property. Mr. Hammond explained that the proposed signs would comply with all other Sign Code sections. The Leider Greenhouse sign needs to be relocated based on improvements to Aptakisic Road. The Leider Greenhouse sign is necessary to direct customers to the business. The proposed Aptakisic Creek Corporate Park sign will be located within two hundred fifty (250) feet of the Leider Greenhouse sign along Aptakisic Road. They are proposing two (2) painted wall signs on the PrimeSource building at 1650 Leider Lane. One (1) sign to be on the north face of the building and one (1) sign to be on the east face of the building. Revised site plans dated January 8, 2008 were submitted and marked as Revised Exhibit "F" for the 1700 Leider Lane and 1701 Leider Lane applications to replace the previously submitted site plans dated December 18, 2007. The site plans dated December 18, 2007 did not show the correct public right-of-way along Aptakisic Road. DRAFT MINUTES ZONING BOARD OF APPEALS JANUARY 15, 2008 Ch. Entman advised that there were no Village Engineer's memorandums received for these applications. Com. Lesser advised that he knows Mr. Anthony Pricco, but that will not affect his decision. He asked why the proposed wall signs at 1650 Leider Lane are to be painted. Mr. Nelson responded that his company is a daytime distributor and they do not have a need for an illuminated sign. They incorporated the corporate color into the painted stripe on the building and felt that the signs would be more compatible to match the painted stripe. Com. Lesser is concerned about the maintenance aspect of a painted sign. Mr. Schar advised that code requires signs to be maintained. Ms. Meltzer added that the Declaration for the corporate park also requires that signs be maintained. Com. Windecker is also concerned about the maintenance of a painted sign. What would happen if the tenant moves out. Mr. Nelson advised that they have signed a twelve (12) year lease. They take great pride in the exterior appearance of the building. They have recently installed a cedar fence to enhance the appearance. There were no additional questions or comments from the Commissioners. There were no questions or comments from the audience. Com. Stein made the following motion: I move we recommend to the Village Board to grant the request made by Peerless Bridge, LLC, 233 South Wacker Drive, Suite 375, Chicago, Illinois 60606, for variance of Sign Code, Section 14.20.050, pertaining Industrial Districts; and Section 14.20.080, pertaining to Wall Signs, for the building located at 1650 Leider Lane, for the purpose of allowing an additional wall sign on the north elevation of the building that does not face the public right-of-way. Pursuant to Sign Code, Section 14.44.010, Sub-section B. Com. Shapiro seconded the motion. Roll Call Vote: AYE—Stein, Dunn, Lesser, Shapiro, Entman NAY—Windecker ABSTAIN—None Motion Passed 5 to 1. Findings of Fact attached. Item to appear on the February 4, 2008 Village Board agenda. Com. Stein made the following motion: I move we recommend to the Village Board to grant the request made by Peerless Bridge, LLC, 233 South Wacker Drive, Suite 375, Chicago, Illinois 60606, for variance of Sign Code, Section 14.20.050, pertaining to Industrial Districts; and Section 14.20.070, pertaining to Ground Signs, for the building located at 1700 Leider Lane, for the purpose DRAFT MINUTES ZONING BOARD OF APPEALS JANUARY 15, 2008 of allowing a ground sign that would be located within two hundred fifty feet(250') of an existing ground sign on the same side of the street. Pursuant to Sign Code, Section 14.44.010, Sub-section B. Com. Dunn seconded the motion. Roll Call Vote: AYE—Stein, Dunn, Windecker, Lesser, Shapiro, Entman NAY—None ABSTAIN—None Motion Passed 6 to 0. Findings of Fact attached. Item to appear on the February 4, 2008 Village Board agenda. Com. Stein made the following motion: I move we recommend to the Village Board to grant the request made by Peerless Bridge, LLC, 233 South Wacker Drive, Suite 375, Chicago, Illinois 60606, for variance of Sign Code, Section 14.20.050, pertaining to Industrial Districts; Section 14.40.025, pertaining to Changeable Copy Signs; and Section 14.40.145, pertaining to Off-Premises Signs, for the building located at 1701 Leider Lane, for the purpose of allowing an off-premises ground sign with changeable copy. Pursuant to Sign Code, Section 14.44.010, Sub-section B. Com. Dunn seconded the motion. Roll Call Vote: AYE—Stein, Dunn, Windecker, Lesser, Shapiro, Entman NAY—None ABSTAIN—None Motion Passed 6 to 0. Findings of Fact attached. Item to appear on the February 4, 2008 Village Board agenda. DRAFT MINUTES ZONING BOARD OF APPEALS JANUARY 15, 2008 ZONING BOARD OF APPEALS VILLAGE OF BUFFALO GROVE, ILLINOIS FINDINGS OF FACT ON VARIATION OF SIGN CODE THE BUFFALO GROVE ZONING BOARD OF APPEALS HEREBY MAKES THE FOLLOWING FINDINGS OF FACT AND CONCLUSIONS: L THE SUBJECT PROPERTY: A. Applicant: Peerless Bridge, LLC B. Location: 1700 Leider Lane C. Type of Sign: Ground Sign D. Characteristics of Sign (including size): 8'6"x9' illuminated ground sign. Sign to have park lettering on two faces. Text size: medium— 8"black metal letters. Text style is Times New Roman. Face color Nebulous White with pre-finished"Loyal Blue" aluminum coping. E. Lot Characteristics: Irregular-shaped lot in the Industrial District. IL CHARACTERISTICS OF THE SURROUNDING AREA: North—Lincolnshire South—Industrial District East- Industrial District West- Linclonshire III. VARIATION SOUGHT: Sign Code, Section 14.20.050,pertaining to Industrial Districts; and Section 14.20.070,pertaining to Ground Signs, for the purpose of allowing a ground sign that would be located within two hundred fifty feet(250') of an existing ground sign on the same side of the street. IV. EXHIBITS DEPICTING VARIATION: A. Exhibit"D"—Letter dated December 18, 2007. B. Exhibit"E"—Proposed sign rendering dated December 18, 2007. C. Exhibit"F"—Revised Site Plan dated January 8, 2008. V. VILLAGE ENGINEER'S REPORT Dated: N/A Conditions: Findings of Fact Peerless Bridge,LLC, 1700 Leider Lane January 15,2008 Page 1 of 3 VI. VARIATION POWER & CRITERIA: Sign Code, Section 14.44.010, Sub-section B. VII. PUBLIC HEARING: After due notice as required by law, a copy of said publication notice being attached hereto as Exhibit C, the Zoning Board of Appeals held a public hearing regarding the proposed variance on Tuesday, January 15, 2008 at the Village Hall, 50 Raupp Blvd., Buffalo Grove, IL 60089 at 7:30P.M. The following individuals testified at the hearing and presented documentary evidence: Danielle Meltzer Cassel, DLA Piper, 203 North LaSalle Street, Suite 1900, Chicago, Illinois 60601, Taylor Hammond, DLA Piper, 203 North LaSalle Street, Suite 1900, Chicago, Illinois 60601 The following objectors appeared at the hearing: None The following sent written objection prior to the hearing: None Attached hereto and made a part hereof as Exhibit J are the minutes of the Zoning Board of Appeals meeting held on Tuesday, January 15, 2008. VIII. FINDINGS: The Zoning Board of Appeals finds that the criteria as set forth in Section 14.44.010, Subsection B of the Sign Code have been met in that the Petitioner has shown: 1. That not allowing the variance will cause undue and unnecessary hardship due to the following unique circumstances: A. To allow a ground sign that identifies the Aptakisic Creek Corporate Park. 2. That granting the requested variance would not be detrimental to the property owners in the vicinity. 3. That the unusual conditions applying to the specific property do not apply generally to other properties in the Village. Findings of Fact Peerless Bridge,LLC, 1700 Leider Lane January 15,2008 Page 2 of 3 4. That granting of the variance will not be contrary to the general objectives of this Title of moderating the size, number and obtrusive placement of signs and the reduction of clutter. IX. CONDITIONS: The variance shall be subject to the following conditions: 1. The sign is to be installed per the sign exhibit submitted with the application and the revised site plan dated January 8, 2008. X. CONCLUSION: The Zoning Board of Appeals, by a vote of 6 to 0, recommends to the Village Board to grant the request made by Peerless Bridge, LLC, 233 South Wacker Drive, Suite 375, Chicago, Illinois 60606, for variance of Sign Code, Section 14.20.050,pertaining to Industrial Districts; and Section 14.20.070,pertaining to Ground Signs, for the building located at 1700 Leider Lane, for the purpose of allowing a ground sign that would be located within two hundred fifty feet(250') of an existing ground sign on the same side of the street. Dated—January 15, 2008 VILLAGE OF BUFFALO GROVE, IL Bruce Entman, Chairman Zoning Board of Appeals Findings of Fact Peerless Bridge,LLC, 1700 Leider Lane January 15,2008 Page 3 of 3 Public Hearing P�IBLIC NOTICE is Ybreby given that Hie 8 10 Grove Zoning Board of Appeals will hold o Public Ingot 7:30 P.M.on Tuesday,Janu- ary 15,2008 in the Council Chambers of the Village Hall,50 Raupp Boulevard. Request is being'made by Peerless Bridge, LLC, 233 South Wacker Drive, Suite 375,Chicago, Illinois 60606, for variance of Sign Code, Section 14.20.050,pertaining to Industrial Districts;and Section 14.20.070,pertaining to Ground Signs, for the building located at 1700 Lel- TO: ZONING BOARD OF APPEALS COMMISSIONERS der Lane,for the purpose of allowing a ground sign that would be located within two hundred fifty feet (2501)of an existing ground sign on the same side of the street. FROM: EDWARD SCHAR Legal Description: Lot 1 in Aptakisic Creek Building Commissioner Corporate Park, located south of Aptakisic Road, east of Industrial Drive and west of Barclay Boulevard, commonly known as 1700 Leider Lane,December 27, 2007 Cn , ,Grove, to the unrecorded Plat of Subdivision available at the Village of Buffalo Grove Clerk's office. DATE OF PUBLIC HEARING: Tuesday, January 15 2008 VILLAGE OF BUFFALO J GROVE,IL 7:30 P.M. —Council Chambers, Village Hall =mdne®oarrcoChairman A ippeals g Published in Daily Herald 50 Raupp Boulevard, Buffalo Grove, Illinois Dec.2y,sgo7(4o,917s)N RE: 1700 Leider Lane, Peerless Bridge, LLC Sign Code, Section 14.20.050 and Section 14.20.070 Attached please find the documents and exhibits that have been submitted for the following variance: Request is being made by Peerless Bridge, LLC, 233 South Wacker Drive, Suite 375, Chicago, Illinois 60606, for variance of Sign Code, Section 14.20.050, pertaining to Industrial Districts; and Section 14.20.070, pertaining to Ground Signs, for the building located at 1700 Leider Lane, for the purpose of allowing a ground sign that would be located within two hundred fifty feet (250') of an existing ground sign on the same side of the street. Notice of this public hearing was published in the Daily Herald. If you have any questions regarding this matter do not hesitate to contact me at 459-2530. Edward Schar ES/jk Attachments VILLAGE OF ' BUFFALO GROVE Department of Building&Zoning Fifty Raupp Blvd. Buffalo Grove,IL 60089-2196 Phone 847-459-2530 Fax 847-459-7944 December 27, 2007 Mr. Steven Poulos, Manager Peerless Bridge, LLC 233 South Wacker Drive, Suite 375 Chicago, IL 60606 Dear Mr. Poulos, This is to inform you that the Zoning Board of Appeals public hearing relative to your request for variance of the Sign Code,to allow a ground sign that would be located within two hundred fifty feet(250') of an existing ground sign on the same side of the street for the building located at 1700 Leider Lane, has been scheduled for Tuesday, January 15, 2008 at 7:30 P.M. in the Council Chambers of the Village Hall, 50 Raupp Boulevard. A copy of the Agenda is enclosed. You, or an authorized representative, must attend the meeting to answer any questions the Zoning Board Commissioners may have. If you have any questions,please do not hesitate to contact me at (847) 459-2530. Sincerely, Edward Schar Building Commissioner ES/jk Enclosure VILLAGE OF BUFAL0 GROVE Depaowt of Building 3 Zoning Fifty Raupp Blvd. Buffalo Grove,IL 60089-2196 Phone 847-459-2530 Fax 847-459.7944 APPLICATION FOR VARIATION APPLICANT Peerless Bridge, LLC ADDRESS 233 South Wacker Drive, Suite 375, Chicago, Illinois 60606 TELEPHONE NUMBER (312) 683-7228 ADDRESS OF SUBJECT PROPERTY 1700 Leider Lane PROPERTY IS LOCATED IN THE Industrial ZONING DISTRICT LEGAL DESCRIPTION OF SUBJECT PROPERTY: See attached legal description SECTION OF MUNICIPAL CODE FROM WHICH VARIANCE IS REQUESTED: 14-20.070 PURPOSE OF VARIANCE: See attached letter Applicant must submit a letter stating what the practical difficulties or particular hardships are in carrying out the strict letter of the Zoning Ordinance and describing the proposed work or change in use. A plat of survey or plot plan,drawn to scale,must be attached hereto and made a part of this application. Petitioner must submit proof of ownership such as a deed,title insurance policy,trust agreement,etc. I(we)hereby certify that the legal title of the premises being the subject of this application is vested in Peerless Bridge, LLC and that all statements contained in this application are true and correct. I(we)further understand that any misrepresentation in connection with this matter may result in a denial of the relief sought. Furthermore,I(we)have attached a list containing the names and addresses of all contiguous property owners if requesting a fence variation,OR a list of all property owners within two hundred fifty(250)feet in each direction of the subject property for all other variations;exclusive of public ways,as such are recorded in the Officer of the Recorder of Deeds of Cook Co ty and/or Lake County. APPLIC OWNER,PARTNER IN TITLE,CORPORATE OFFICER, BENEFICIARY OF TRUST AGENT (Strike out all but applicable designation) If signed by an Agent,a written instrument executed by the owner,establishing the agency,must accompany this application. FILING FEE MUST ACCOMPANY THIS APPLICATION FEE PAID S /.��. RECEIPT NUMBER 5 DATE SPECIAL WARRANTY DEED THIS SPECIAL WARRANTY 5� DEED is made the 14t' day of September 2007 by PEERLESS OF AMERICA, INCORPORATED, an Illinois Corporation, having its principal business at 1201 West IIIIII��IIII�NNI�IIHIIIIIn1�lA1n�I�II��II�III�ItIIIIII�I Wabash, Effingham, Illinois 62401 II for and in Image# 042162180014 Type: 0W ("Grantor"), Recorded: 09/18/2007 at 11:31:33 AM consideration of Ten and 00/ 100 Receipt#: 2007-00044551 Total Amt: $20,599.00 Pape i of 14 ($10.00) Dollars and other good IL Rental Housing Fund: $10.00 Lake County IL Recorder and valuable consideration in Mary Ellen Vanderventer Recorder hand paid, by these presents does File6243204 REMISE, RELEASE, ALIENATE and CONVEY to PEERLESS BRIDGE, LLC, an Illinois Limited FOR RECORDER'S USE ONLY Liability Company having an address of 180 North Wacker Drive, Suite 400, Chicago, Illinois 60606 ("Grantee"), forever, the following described real estate situated in the County of Lake, in the State of Illinois, to wit: See Exhibit "A" attached hereto and made a part hereof, together with all and singular hereditaments and appurtenances belonging there, or in any way appertaining, and the reversion or reversions, remainder or remainders, rents, issues and profits thereof, and all the estate, right, title, interest, claim or demand whatsoever of the Grantor, either at law or in equity of, in and to the above-described premises, including buildings, improvements and fixtures now or hereafter located thereon, systems and facilities, if any, to provide electric power, gas, sewer, water and other utilities and all privileges, rights, easements, hereditaments and appurtenances thereto belonging; and all right, title and interest of party of the first part in and to all streets, alleys, passageways and other rights-of-way included therein or adjacent thereto, before or after their vacation. Property Address: 15773 Aptakisic Road, Unincorporated Lake County, IL 60069 Permanent Index Number(s): 15-27-100-032; 15-27-100-031 TO HAVE AND TO HOLD the said premises as described above, with the appurtenances, unto the Grantee, forever, subject to the Permitted Exceptions listed on Exhibit "B" attached hereto and made a part hereof. And the Grantor, for itself and its successors, does covenant, promise and agree to and with the Grantee and its successors that it has not done or suffered to be done, anything whereby the said premises hereby granted are, or may be, in any manner encumbered or charged, except as herein recited; and that it is lawfully seized of said real estate in fee simple; and that it has good right and lawful authority to sell and convey said real estate; and that it WILL WARRANT AND DEFEND, said premises against all persons lawfully claiming, or claim the same, by, through or under it and none other. IN WITNESS WHEREOF, this Special Warranty Deed has been executed by Grantor on and as of the date first above written. PEERLESS OF AMERICA, INCORPORATED, an-Illinoi orpor ' n By: Y Frederick Paulman Its: President Real Estate Division STATE OF ILLINOIS ) )ss. COUNTY OF COOK ) I, ERIC H. JOSTOCK, a Notary Public in and for said County in the State aforesaid, do hereby certify that Frederick Paulman, President of the Real Estate Division of Peerless of America, Incorporated, personally known to me to be the same person whose name is subscribed to the foregoing instrument, appeared before me this day in person and acknowledged that he signed and delivered such instrument as his own free and voluntary acts for the uses and purposes set forth therein. Given under my hand and notarial seal this 14th d f ptember 2007. OFFICIAL SEAL ERIC H JOSTOCK ary blic NOTARY PUBLIC-STATE OF IIUNOIS MY COMMIS$ION EVIRESAW7/10 My Comm rDLAPIPER ZONING BOARD OF APPEALS 203 Piper LLP 03 North LaSalle Street,Suite 1900 EXHIBIT Chicago,Illinois 60601-1293 TAYLOR S.HAMMOND taylor.hammond@dlapiper.com direct 312.368.3498 fax 312.630.6359 December 18, 2007 BY HAND DELIVERY Mr. Ed Schar and Ms. Julie Kamka Village of Buffalo Grove Department of Building and Zoning 50 Raupp Blvd. Buffalo Grove, Illinois 60089 Re: Application for Sign Code Variances for 1700 Leider Lane(Future Lot 1 of Aptakisic Creek Corporate Park) Dear Mr. Schar and Ms. Kamka: In anticipation of applying for signage permits for 1700 Leider Lane, we are enclosing the following application materials in support of potential variances to the Village Sign Code: 1. Application for Variation; 2. Site Plan, drawn to scale, showing the location of proposed signs (25 copies); 3. Elevations showing dimensions and other characteristics of proposed signs (25 copies); 4. Proof of ownership (Special Warranty Deed); 5. Certification of Mailing List; 6. Exhibit"A": List of all property owners within 250 feet of the subject property, as received from the Lake County Assessor's Office; 7. Exhibit"B": Legal Description of the Property (please note that the legal description corresponds to the entire Aptakisic Creek Corporate Park,which encompasses 1701 Leider Lane and 1650 Leider Lane in addition to 1700 Leider Lane. The plat of subdivision to subdivide these parcels into their own lots has not yet been recorded). 8. Recovery of Village Costs form and deposit escrow (please note these also apply to our related applications for 1701 Leider Lane and 1650 Leider Lane); 9. Application fee in the amount of$125.00. We are requesting variances from Section 14.20.070 to permit two ground signs on this parcel and to permit two signs within 250 of one another on the same side of the street. Each proposed sign will comply with Village Sign Code guidelines in terms of size and lighting; each will have a concentration of landscaping at its base; and signage materials will complement the new buildings. Two signs are necessary on this parcel in order to identify the Aptakisic Creek Corporate Park as a whole, which contains three individual buildings, and to identify one of the three buildings, which is located on this parcel. The overall Corporate Park ground sign will be located on the west side of the Aptakisic Road/Leider Lane intersection, oriented towards C IiGO2\40225517,I rDL4PIPER Mr. Ed Schar and Ms.Julie Kamka December 18,2007 Page 2 Aptakisic Road. A ground sign off of Leider Lane will identify 1700 Leider Lane and its occupants. The proposed signage will be important for directing and circulating visitors to and throughout the Corporate Park, and will not have any negative affects on the appearance of the Park from Aptakisic Road or neighboring parcels. Per our communications, we are not certain that either of these variances are actually required under the Village Code, but are proceeding as if they will be. Specifically, if the parcel is considered to have street frontage on Aptakisic Road and Leider Lane, a variance would not be required for the number of signs because there would be approximately 1,281 linear feet of street frontage, which would permit more than two ground signs. And if the Corporate Park ground sign is considered to front Aptakisic Road, and the 1700 Leider Lane ground sign is considered to front Leider Lane, a variance would not be required to permit signs within 250 of one another because the signs would be on two different streets and not on the "same side of the street." Thank you very much for you attention to this application. Please contact me with any questions or concerns. We look forward to discussing this with you both in anticipation of the January 15, 2008 Zoning Board of Appeals meeting. Very truly yours, DLA PIPER US LLP Taylor Hammond Enclosures cc (By Electronic Mail, w/o Enclosures): Ronald T. Frain, Steven Poulos, Anthony Pricco, and Steve Groetsema,Peerless Bridge, LLC Andy Mola, Cornerstone Architects Alan Zocher and Steve Miller, Premier Design+ Build Scott Willson, Manhard Consulting, Ltd. Larry Dziurdzik, Allen Kracower&Associates Danielle Meltzer Cassel, DLA Piper C1IG02\40225517.1 x LOCATION MAP ll-\V' ,�\11' '�� l; \ kX X l 1700 Leider Lane > - - - -- - 1700 1701 j 4'J V > Xni x x A � 1650 m / m ' X tr) X W /\ � I _ 1625 "84 I 880 900 100( 3 840/850 851 Gl 909 1001 801 / ii9P 900 1000 1 d i -04- c Boi 800 1156 .tip �1159 v 4'i- 901/951 I l- -]3f'�4 ➢ 31 VILLAGE OF BUFFALO GROVE Department of Building&Zoning Fifty Raupp Blvd. Buffalo Grove,IL 60089-2196 Phone 847.459-2530 Fax 847-459-7944 December 27, 2007 Dear Property Owner, This is to inform you that a public hearing before the Zoning Board of Appeals is being scheduled for Tuesday, January 15, 2008 at 7:30 P.M. in the Council Chambers of the Village Hall, 50 Raupp Boulevard. Request is being made by Peerless Bridge, LLC, 233 South Wacker Drive, Suite 375, Chicago, Illinois 60606, for variance of Sign Code, Section 14.20.050, pertaining to Industrial Districts; and Section 14.20.070, pertaining to Ground Signs, for the building located at 1700 Leider Lane, for the purpose of allowing a ground sign that would be located within two hundred fifty feet (250') of an existing ground sign on the same side of the street. Notice of this public hearing was published in the Daily Herald. As a neighboring property owner, you are hereby notified of the public hearing and invited to attend if you wish to be heard. A copy of the Agenda is enclosed for your convenience. If you have any questions pertaining to this matter, please do not hesitate to contact me. Sincerely, Edward Schar Building Commissioner ES/jk Enclosure Board Agenda Item Submittal XI-D Requested By: Edward Schar Entered By: Julie C Kamka Agenda Item Title: Ordinance No.2008- An Ordinance Granting Variations From Section 14.20.050, Pertaining to Industrial Districts; Section 14.40.025, Pertaining to Changeable Copy Signs;and Section 14.40.145, pertaining to Off-Premises Signs,of the Buffalo Grove Sign Code for Peerless Bridge, LLC, 1701 Leider Lane Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 01/24/2008 02/04/2008 � Consent Agenda g&Z 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Request was made by Peerless Bridge, LLC, 1701 Leider Lane, for variance of Sign Code, Section 14.20.050, pertaining to Industrial Districts; Section 14.40.025, pertaining to Changeable Copy Signs; and Section 14.40.145, pertaining to Off-Premises Signs. A public hearing was held on January 15, 2008. Testimony was given by Danielle Meltzer Cassel, DLA Piper, 203 North LaSalle Street, Suite 1900, Chicago, Illinois 60601 and Taylor Hammond, DLA Piper, 203 North LaSalle Street, Suite 1900, Chicago, Illinois 60601. The Zoning Board of Appeals, by a vote of 6 to 0, recommends to the Village Board to grant the request made by Peerless Bridge, LLC, 233 South Wacker Drive, Suite 375, Chicago, Illinois 60606, for variance of Sign Code, Section 14.20.050, pertaining to Industrial Districts; Section 14.40.025, pertaining to Changeable Copy Signs; and Section 14.40.145, pertaining to Off-Premises Signs, for the building located at 1701 Leider Lane, for the purpose of allowing an off-premises ground sign with changeable copy. Subject to the sign being installed in accordance with exhibits submitted with the application for variations and the revised site plan dated January 8, 2008. The sign is to be located a minimum of eleven feet(I V)from the west property line. Pursuant to Sign Code, Section 14.44.010, Sub-section B. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 1701 Leider Ln 0 rd.D0C Mins&Findings-1701 Leider Ln.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: ORDINANCE NO. 2008- GRANTING VARIATIONS FROM CERTAIN SECTIONS OF THE BUFFALO GROVE SIGN ORDINANCE Peerless Bridge, LLC, 1701 Leider Lane WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, Peerless Bridge, LLC., is the owner of the hereinafter legally described real property commonly known as 1701 Leider Lane; and WHEREAS, Peerless Bridge, LLC has requested variations from the following sections of the Village's Sign Code: Section 14.20.050, pertaining to Industrial Districts, Section 14.40.025, pertaining to Changeable Copy Signs, and Section 14.40.145 pertaining to Off- Premise Signs, for the purpose of allowing an off-premises ground sign with changeable copy; and WHEREAS, the Zoning Board of Appeals has held a public hearing, received testimony, prepared minutes, made certain findings, and has made an affirmative recommen- dation on the said request for variations; and WHEREAS, the Corporate Authorities of the Village of Buffalo Grove hereby determine and find that said variations are in harmony with the general purpose and intent of the Sign Ordi- nance, and that(1)the requirements of the Sign Code would cause undue and unnecessary hardship to the sign user because of unique or unusual conditions pertaining to the property, (2) the granting of the requested variances will not be materially detrimental to the property owners in the vicinity, (3)the unusual conditions applying to the specific property do not apply generally to other properties in the Village, and (4) the granting of the variances will not be contrary to the general objective of the Sign Code of moderating the size, number and obtrusive placement of signs and the reduction of clutter. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: 1 Section 1. The preceding WHEREAS clauses are hereby adopted by the Corporate Authorities and made a part hereof. Section 2. Variations are hereby granted to Sections 14.20.050, 14.40.025 and 14.40.145 of the Village Municipal Code to the Property legally described as follows: Lot 2 in Aptakisic Creek Corporate Park, located south of Aptakisic Road, east of Industrial Drive and west of Barclay Boulevard, commonly known as 1701 Leider Lane, Buffalo Grove, Lake County, Illinois, pursuant to the unrecorded Plat of Subdivision available at the Village of Buffalo Grove Clerk's office. for the purpose of allowing an off-premises ground sign with changeable copy. Section 3. The variations are subject to the following conditions: A. The sign is to be installed in accordance with the exhibits submitted with the application for variations and the revised site plan dated January 8, 2008. B. The sign is to be located a minimum of eleven feet(11')from the west property line. Section 4. This Ordinance shall be in effect from and after its passage and approval. This Ordinance shall not be codified. AYES: NAPES: ABSENT: PASSED: , 2008. APPROVED: , 2008. APPROVED: Village President ATTEST: Village Clerk f:\rAl6buf falogrove\title 14signs\sign36\01-23-08 2 1650 LEIDER LANE, PEERLESS BRIDGE, LLC — SIGN CODE, SECTION 14.20.050 AND SECTION 14.20.080, FOR THE PURPOSE OF ALLOWING AN ADDITIONAL WALL SIGN ON THE NORTH ELEVATION OF THE BUILDING THAT DOES NOT FACE THE PUBLIC RIGHT-OF-WAY 1700 LEIDER LANE, PEERLESS BRIDGE, LLC — SIGN CODE, SECTION 14.20.050 AND SECTION 14.20.070, FOR THE PURPOSE OF ALLOWING A GROUND SIGN THAT WOULD BE LOCATED WITHIN 250' OF AN EXISTING GROUND SIGN ON THE SAME SIDE OF THE STREET 1701 LEIDER LANE, PEERLESS BRIDGE, LLC — SIGN CODE, SECTION 14.20.050; SECTION 14.40.025 AND SECTION 14.40.145, FOR THE PURPOSE OF ALLOWING AN OFF-PREMISES GROUND SIGN WITH CHANGEABLE COPY Danielle Meltzer Cassel, DLA Piper, 203 North LaSalle Street, Suite 1900, Chicago, Illinois 60601, Taylor Hammond, DLA Piper, 203 North LaSalle Street, Suite 1900, Chicago, Illinois 60601, Dave Nelson, Branch Manager, PrimeSource, 1650 Leider Lane, Buffalo Grove, Illinois 60089, Anthony Pricco, Principal, Bridge Development Partners, LLC, 700 Commerce Drive, Oak Brook, Illinois 60523, Steve Groetsema, Bridge Development Partners, LLC, 700 Commerce Drive, Oak Brook, Illinois 60523, Jeremy Foss, Project Manager, Manhard Consulting, 900 Woodlands Parkway, Vernon Hills, Illinois 60061 and Andy Mola, Cornerstone Architects, 1152 Spring Lake Drive, Itasca, Illinois 60143 were present and sworn in. The public hearing notices published in the Daily Herald on December 29, 2007 was read. Ms. Cassel gave an overview of the Peerless Bridge project. The project is located on the former Leider Greenhouse property. 1650 Leider Lane is an existing building that was previously occupied by Peerless of America. PrimeSource Building Products will be the new occupant of the building. Leider Lane extends south beyond Leider Greenhouse and provides access to the Terrico property. Mr. Hammond explained that the proposed signs would comply with all other Sign Code sections. The Leider Greenhouse sign needs to be relocated based on improvements to Aptakisic Road. The Leider Greenhouse sign is necessary to direct customers to the business. The proposed Aptakisic Creek Corporate Park sign will be located within two hundred fifty (250) feet of the Leider Greenhouse sign along Aptakisic Road. They are proposing two (2) painted wall signs on the PrimeSource building at 1650 Leider Lane. One (1) sign to be on the north face of the building and one (1) sign to be on the east face of the building. Revised site plans dated January 8, 2008 were submitted and marked as Revised Exhibit "F" for the 1700 Leider Lane and 1701 Leider Lane applications to replace the previously submitted site plans dated December 18, 2007. The site plans dated December 18, 2007 did not show the correct public right-of-way along Aptakisic Road. DRAFT MINUTES ZONING BOARD OF APPEALS JANUARY 15, 2008 Ch. Entman advised that there were no Village Engineer's memorandums received for these applications. Com. Lesser advised that he knows Mr. Anthony Pricco, but that will not affect his decision. He asked why the proposed wall signs at 1650 Leider Lane are to be painted. Mr. Nelson responded that his company is a daytime distributor and they do not have a need for an illuminated sign. They incorporated the corporate color into the painted stripe on the building and felt that the signs would be more compatible to match the painted stripe. Com. Lesser is concerned about the maintenance aspect of a painted sign. Mr. Schar advised that code requires signs to be maintained. Ms. Meltzer added that the Declaration for the corporate park also requires that signs be maintained. Com. Windecker is also concerned about the maintenance of a painted sign. What would happen if the tenant moves out. Mr. Nelson advised that they have signed a twelve (12) year lease. They take great pride in the exterior appearance of the building. They have recently installed a cedar fence to enhance the appearance. There were no additional questions or comments from the Commissioners. There were no questions or comments from the audience. Com. Stein made the following motion: I move we recommend to the Village Board to grant the request made by Peerless Bridge, LLC, 233 South Wacker Drive, Suite 375, Chicago, Illinois 60606, for variance of Sign Code, Section 14.20.050, pertaining Industrial Districts; and Section 14.20.080, pertaining to Wall Signs, for the building located at 1650 Leider Lane, for the purpose of allowing an additional wall sign on the north elevation of the building that does not face the public right-of-way. Pursuant to Sign Code, Section 14.44.010, Sub-section B. Com. Shapiro seconded the motion. Roll Call Vote: AYE—Stein, Dunn, Lesser, Shapiro, Entman NAY—Windecker ABSTAIN—None Motion Passed 5 to 1. Findings of Fact attached. Item to appear on the February 4, 2008 Village Board agenda. Com. Stein made the following motion: I move we recommend to the Village Board to grant the request made by Peerless Bridge, LLC, 233 South Wacker Drive, Suite 375, Chicago, Illinois 60606, for variance of Sign Code, Section 14.20.050, pertaining to Industrial Districts; and Section 14.20.070, pertaining to Ground Signs, for the building located at 1700 Leider Lane, for the purpose DRAFT MINUTES ZONING BOARD OF APPEALS JANUARY 15, 2008 of allowing a ground sign that would be located within two hundred fifty feet(250') of an existing ground sign on the same side of the street. Pursuant to Sign Code, Section 14.44.010, Sub-section B. Com. Dunn seconded the motion. Roll Call Vote: AYE—Stein, Dunn, Windecker, Lesser, Shapiro, Entman NAY—None ABSTAIN—None Motion Passed 6 to 0. Findings of Fact attached. Item to appear on the February 4, 2008 Village Board agenda. Com. Stein made the following motion: I move we recommend to the Village Board to grant the request made by Peerless Bridge, LLC, 233 South Wacker Drive, Suite 375, Chicago, Illinois 60606, for variance of Sign Code, Section 14.20.050, pertaining to Industrial Districts; Section 14.40.025, pertaining to Changeable Copy Signs; and Section 14.40.145, pertaining to Off-Premises Signs, for the building located at 1701 Leider Lane, for the purpose of allowing an off-premises ground sign with changeable copy. Pursuant to Sign Code, Section 14.44.010, Sub-section B. Com. Dunn seconded the motion. Roll Call Vote: AYE—Stein, Dunn, Windecker, Lesser, Shapiro, Entman NAY—None ABSTAIN—None Motion Passed 6 to 0. Findings of Fact attached. Item to appear on the February 4, 2008 Village Board agenda. DRAFT MINUTES ZONING BOARD OF APPEALS JANUARY 15, 2008 ZONING BOARD OF APPEALS VILLAGE OF BUFFALO GROVE, ILLINOIS FINDINGS OF FACT ON VARIATION OF SIGN CODE THE BUFFALO GROVE ZONING BOARD OF APPEALS HEREBY MAKES THE FOLLOWING FINDINGS OF FACT AND CONCLUSIONS: L THE SUBJECT PROPERTY: A. Applicant: Peerless Bridge, LLC B. Location: 1701 Leider Lane C. Type of Sign: Ground Sign D. Characteristics of Sign (including size): 11'xl1'6" existing Leider Greenhouse changeable copy ground sign to be relocated. E. Lot Characteristics: Irregular-shaped lot in the Industrial District. IL CHARACTERISTICS OF THE SURROUNDING AREA: North—Lincolnshire South—Industrial District East- Industrial District West- Linclonshire III. VARIATION SOUGHT: Sign Code, Section 14.20.050,pertaining to Industrial Districts; Section 14.40.025,pertaining to Changeable Copy Signs; and Section 14.40.145, pertaining to Off-Premises Sign, for the purpose of allowing an off-premises ground sign with changeable copy. IV. EXHIBITS DEPICTING VARIATION: A. Exhibit"D"—Letter dated December 18, 2007. B. Exhibit"E"—Proposed sign rendering dated December 18, 2007. C. Exhibit"F"—Revised Site Plan dated January 8, 2008. V. VILLAGE ENGINEER'S REPORT Dated: N/A Conditions: VI. VARIATION POWER & CRITERIA: Findings of Fact Peerless Bridge,LLC, 1701 Leider Lane January 15,2008 Page 1 of 3 Sign Code, Section 14.44.010, Sub-section B. VII. PUBLIC HEARING: After due notice as required by law, a copy of said publication notice being attached hereto as Exhibit C, the Zoning Board of Appeals held a public hearing regarding the proposed variance on Tuesday, January 15, 2008 at the Village Hall, 50 Raupp Blvd., Buffalo Grove, IL 60089 at 7:30P.M. The following individuals testified at the hearing and presented documentary evidence: Danielle Meltzer Cassel, DLA Piper, 203 North LaSalle Street, Suite 1900, Chicago, Illinois 60601, Taylor Hammond, DLA Piper, 203 North LaSalle Street, Suite 1900, Chicago, Illinois 60601 The following objectors appeared at the hearing: None The following sent written objection prior to the hearing: None Attached hereto and made a part hereof as Exhibit J are the minutes of the Zoning Board of Appeals meeting held on Tuesday, January 15, 2008. VIII. FINDINGS: The Zoning Board of Appeals finds that the criteria as set forth in Section 14.44.010, Subsection B of the Sign Code have been met in that the Petitioner has shown: 1. That not allowing the variance will cause undue and unnecessary hardship due to the following unique circumstances: A. To allow the existing Leider Greenhouse changeable copy sign to be relocated due to improvements to Aptakisic Road. B. To allow customers of Leider Greenhouse to locate the facilities that is set back from Aptakisic Road. 2. That granting the requested variance would not be detrimental to the property owners in the vicinity. 3. That the unusual conditions applying to the specific property do not apply generally to other properties in the Village. Findings of Fact Peerless Bridge,LLC, 1701 Leider Lane January 15,2008 Page 2 of 3 4. That granting of the variance will not be contrary to the general objectives of this Title of moderating the size, number and obtrusive placement of signs and the reduction of clutter. IX. CONDITIONS: The variance shall be subject to the following conditions: 1. The sign is to be installed per the sign exhibit submitted with the application and the revised site plan dated January 8, 2008. 2. The sign is to be located a minimum of eleven feet(I I') from the west property line. X. CONCLUSION: The Zoning Board of Appeals, by a vote of 6 to 0, recommends to the Village Board to grant the request made by Peerless Bridge, LLC, 233 South Wacker Drive, Suite 375, Chicago, Illinois 60606, for variance of Sign Code, Section 14.20.050,pertaining to Industrial Districts; Section 14.40.025,pertaining to Changeable Copy Signs; and Section 14.40.145,pertaining to Off-Premises Signs, for the building located at 1701 Leider Lane, for the purpose of allowing an off- premises ground sign with changeable copy. Dated—January 15, 2008 VILLAGE OF BUFFALO GROVE, IL Bruce Entman, Chairman Zoning Board of Appeals Findings of Fact Peerless Bridge,LLC, 1701 Leider Lane January 15,2008 Page 3 of 3 Public Hearing PUBLIC NOTICE Is hereby prven that the Buffalo Grove .Zoning Board of Appeals will hold a Public Hearing at 7:30 P.M.on Tuesday,Janu- ary 15,2008 in the Council Chambers of the Village Hall,50 Raupp Boulevard. Request is being made by Peerless Bridge, LLC, 233 South Wacker Drive, Suite 375,Chicago, Illinois 60606, for variance of Sign Code,i Section 14.20.050,pertaining to Industrial Districts;Sec- tion 14.40.025,pertaining to TO: ZONING BOARD OF APPEALS COMMISSIONERS Changeable Capy Signs; and Section 14.40.145, Per- taining to Off-Premises Signs, for the building lo- cated at 1701 Lelder Lane, f FROM: EDWARD SCHAR or the purpose allowing off-premises ground sign with changeable copy. BuildingCommissioner Legal Description: Corporate APaak, located south of Aptakisic Road, east of Industrial Drive and DATE: December 27 2007 west of Barclay Boulevard, , commonly known as 1701 Leader Lane,Buffalo Grove; Lake County,Illinois,pursu- ant to the unrecorded Plat of DATE OF PUBLIC HEARING: Tuesday, January 15, 2008 Subd Villaivision available at The a of Buffalo Grove Clerk s office. 7:30 P.M. —Council Chambers, Village Hall V'LLAGROOVE,I)L FALo Bruce Entmon,Chairman 50 Raupp Boulevard, Buffalo Grove, Illinois Zoning Board of Appeals I Published007 in Daily Herald Dec.29,2 (4019176)N RE: 1701 Leider Lane, Peerless Bridge, LLC Sign Code, Section 14.20.050; Section 14.40.025 and Section 14.40.145 Attached please find the documents and exhibits that have been submitted for the following variance: Request is being made by Peerless Bridge, LLC, 233 South Wacker Drive, Suite 375, Chicago, Illinois 60606, for variance of Sign Code, Section 14.20.050,pertaining to Industrial Districts; Section 14.40.025, pertaining to Changeable Copy Signs; and Section 14.40.145, pertaining to Off-Premises Signs, for the building located at 1701 Leider Lane, for the purpose of allowing an off-premises ground sign with changeable copy. Notice of this public hearing was published in the Daily Herald. If you have any questions regarding this matter do not hesitate to contact me at 459-2530. Edward Schar ES/jk Attachments VILLAGE OF ' BUFFALO GROVE ' Department of Building&Zoning Fifty Raupp Blvd. Buffalo Grove,IL 60089-2196 Phone 847-459-2530 Fax 847-459-7944 December 27, 2007 Mr. Steven Poulos, Manager Peerless Bridge, LLC 233 South Wacker Drive, Suite 375 Chicago, IL 60606 Dear Mr. Poulos, This is to inform you that the Zoning Board of Appeals public hearing relative to your request for variance of the Sign Code, to allow an off-premises ground sign with changeable copy for the building located at 1701 Leider Lane, has been scheduled for Tuesday, January 15, 2008 at 7:30 P.M. in the Council Chambers of the Village Hall, 50 Raupp Boulevard. A copy of the Agenda is enclosed. You, or an authorized representative, must attend the meeting to answer any questions the Zoning Board Commissioners may have. If you have any questions, please do not hesitate to contact me at (847) 459-2530. Sincerely, 4:;; �`' Edward Schar Building Commissioner ES/jk Enclosure VFLLAGE OF BUFFALO GROVE Deparonent of Building&Zoning Fifty Raupp Blvd. Buffalo Grove,IL 60089.2196 Phone 847-459-2530 Fax 847-4%7944 APPLICATION FOR VARIATION APPLICANT Peerless Bridge, LLC ADDRESS 233 South Wacker Drive, Suite 375, Chicago, Illinois 60606 TELEPHONE NUMBER (312) 683-7228 ADDRESS OF SUBJECT PROPERTY 1701 Leider Lane PROPERTY IS LOCATED IN THE_ Industrial ZONING DISTRICT LEGAL DESCRIPTION OF SUBJECT PROPERTY: See attached legal description SECTION OF MUNICIPAL CODE FROM WHICH VARIANCE IS REQUESTED:14.20,070; 14,40,025, 145 PURPOSE OF VARIANCE: See attached letter Applicant must submit a letter stating what the practical difficulties or particular hardships are in carrying out the strict letter of the Zoning Ordinance and describing the proposed work or change in use. A plat of survey or plot plan,drawn to scale,must be attached hereto and made a part of this application. Petitioner must submit proof of ownership such as a deed,title insurance policy,trust agreement,etc. I(we)hereby certify that the legal title of the premises being the subject of this application is vested in Peerless Bridge, LLC and that all statements contained in this application are true and correct. I(we)further understand that any misrepresentation in connection with this matter may result in a denial of the relief sought. Furthermore,I(we)have attached a list containing the names and addresses of all contiguous property owners if requesting a fence variation,OR a list of all property owners within two hundred fifty(250)feet in each direction of the subject property for all other varia' ;exclusive of public ways,as such are recorded in the Officer of the Record— k Co and/or Lak County. APPLICANI OWNER,PARTNER IN TITLE,CORPORATE OFFICER, BENEFICIARY OF TRUST AGENT (Strike out all but applicable designation) If signed by an Agent,a written instrument executed by the owner,establishing the agency,must accompany this application. FILING FEE MUST ACCONVAANY THIS APPLICATION FEE PAID S I RECEIPT NUMBER �� DATE / J 9 O' I Nllili IINII N 8111 INN INII IIN uIN NIU IIN�Ilill Iilll III III Nu TRUSTEE'S DEED Image# 042162190005 Type: DTR Recorded: 09/18/2007 at 11:33:31 AM Receipt . 2007-00044551 Total Amt: $4,540.00 Pape 1 of 5 This indenture made this IL Rental Housinecorde: $1o.00 Lake 10th day September 2007 between Mary Ellen vanderventer Recorder C'HICAGO TITLE LAND TRUST File6243205 COMPANY, a corporation of Illinois, successor trustee to LaSalle Bank National Association, as Trustee under the provisions of a deed or deeds in trust, duly recorded and delivered to said company in pursuance of a trust agreement dated April 27, 1998 and known as Trust Number 124048-02, party of the first part, and Peerless Bridge, LLC whose address is 180 North Wacker FOR RECORDER'S USE ONLY Drive, Suite 400, Chicago, Illinois, party of the second part. WITNESSETH that said party of the first part, in consideration of the sum of Ten and 00/ 100 ($10.00) Dollars and other good and valuable considerations in hand, does hereby CONVEY AND QUIT CLAIM unto party of the second part, the following described real estate situated in Lake County, Illinois, to wit: See Exhibit "A" attached hereto and made a part hereof. Property Address: vacant land located adjacent to 15773 West Aptakisic Road, Buffalo Grove, Illinois 60069 Permanent Index Number: 15-27-100-010 together with the tenements and appurtenances thereto (including buildings, improvements, and fixtures now or hereafter located thereon, systems and facilities, if any, to provide electric power, gas, sewer, water and other utilities and all privileges, rights, easements, hereditaments and appurtenances thereto belonging; and all right, title and interest of party of the first part in and to all streets, alleys, passageways and other rights-of-way included therein or adjacent thereto, before or after their vacation). TO HAVE AND TO HOLD the same unto said party of the second part, and to the proper use, benefit and behoof forever, of said party of the second part. This deed is executed pursuant to and in the exercise of the power and authority granted to and vested in said trustee by the terms of said Deed or Deeds in Trust delivered to said trustee in pursuance of the trust agreement above-mentioned. IN WITNESS WHEREOF, said party of the first part has caused its corporate seal to be hereto affixed and has caused its name to be signed to these presents by its Assistant Vice President, the day and year first above written. CHICAGO TITLE LAND TRUST COMPANY, Trustee s aforesaid Ey CC3RppllE Its: a-ZAL .STATE OF ILLINOIS )ss. COUNTY OF COOK ) 1, T: gt1le- , a Notary Public in and for said County in the State aforesaid, do hereby certify that 16- M'C+t7 (�- , an officer of Chicago Title Land Trust Company is known to me to be the same person whose name is subscribed to the foregoing instrument, appeared before me this day in person and acknowledged that (s)he signed and delivered such instrument as their own free and voluntary acts for the uses and purposes set forth therein. 411— / Given under my hand and notarial seal this t () day of September 2007. -�Jotary Public My Commission expires: F "OFFICIAL SEAL" • JACQUELYN D. N0YE pVIlLA6E 01BI otary Public, StatF �� aEI` a r HEAL ESTkTE TiA _g • "� • ".- • My Commissior: P 27948 $ � F LDLA PIPER ZONING BOARD OF APPEALS DLA Piper US LLP 203 North LaSalle Street,Suite 1900 EIBI I �.i�.� Chicago,Illinois 60601-1293 TAYLOR S.HAMMOND taylor.hammond®dlapiper.com direct 312.368.3498 fax 312.630.6359 December 18, 2007 BY HAND DELIVERY Mr. Ed Schar and Ms. Julie Kamka Village of Buffalo Grove Department of Building and Zoning 50 Raupp Blvd. Buffalo Grove, Illinois 60089 Re: Application for Sign Code Variances for 1701 Leider Lane (Future Lot 2 of Aptakisic Creek Corporate Park) Dear Mr. Schar and Ms. Kamka: In anticipation of applying for signage permits for 1701 Leider Lane,we are enclosing the following application materials in support of variances to the Village Sign Code: 1. Application for Variation; 2. Site Plan, drawn to scale, showing the location of proposed signs (25 copies); 3. Elevations showing dimensions and other characteristics of proposed signs (25 copies); 4. Proof of ownership (Trustee's Deed); 5. Certification of Mailing List; 6. Exhibit"A": List of all property owners within 250 feet of the subject property, as received from the Lake County Assessor's Office; 7. Exhibit"B": Legal Description of the Property (please note that the legal description corresponds to the entire Aptakisic Creek Corporate Park, which encompasses 1700 Leider Lane and 1650 Leider Lane in addition to 1701 Leider Lane. The plat of subdivision to subdivide these parcels into their own lots has not yet been recorded). 8. Recovery of Village Costs form and deposit escrow (attached to application for 1700 Leider Lane); 9. Application fee in the amount of$125.00. We are requesting a variance from Section 14.20.070 to permit two ground signs on this parcel and to permit signs within 250 of one another on the same side of the street. The signs that we are proposing will comply with Village Sign Code guidelines in terms of size and lighting; they will have a concentration of landscaping at their base; and signage materials will complement the new buildings. Two signs are necessary on this parcel in order to identify 1701 Leider Lane, a building within the Aptakisic Creek Corporate Park, as well as the Leider Greenhouses,which are not part of the Corporate Park. The Leider Greenhouses ground sign will be located on the east side of the Aptakisic Road/Leider Lane intersection, oriented towards Aptakisic Road. A CI IG02\40225517.1 rDLAPIPER Mr. Ed Schar and Ms.Julie Kamka December 18,2007 Page 3 ground sign off of Leider Lane will identify 1701 Leider Lane and its occupants. The proposed signage will be important for directing customers to the Leider Greenhouses and for directing visitors within the Corporate Park, and will not have any negative affects on the appearance of the Park from Aptakisic Road or neighboring parcels. Per our previous communications, we are not certain that either of these variances are actually required under the Village Code, but are proceeding as if they will be. Specifically, if the parcel is considered to have street frontage on Aptakisic Road and Leider Lane, a variance would not be required for the number of signs because there would be approximately 1,336 linear feet of street frontage, which would permit more than two ground signs. And if the Corporate Park ground sign is considered to front Aptakisic Road, and the 1701 Leider Lane ground sign is considered to front Leider Lane, a variance would not be required to permit signs within 250 of one another because the signs would be on two different streets and not on the "same side of the street." We are also requesting variances from Sections 14.40.025 and 14.40.145 to permit relocation of the Leider Greenhouses changeable copy sign, which will be an off-premises sign. A variation for a changeable copy sign has been previously approved for the Leider Greenhouses sign (pursuant to Village Ordinance No. 99-96), but must be re-approved due to the relocation of the sign. A changeable copy sign is needed for the Leider Greenhouses to remain competitive in the marketplace by informing customers of available products and promotions. The location of the Leider Greenhouses sign at the intersection of Aptakisic Road and Leider Lane is necessary to direct customers to the greenhouses. A signage easement agreement has already been entered to allow the Leider Greenhouses sign to remain on this parcel. Thank you very much for you attention to this application. Please contact me with any questions or concerns. We look forward to discussing this with you both in anticipation of the January 15, 2008 Zoning Board of Appeals meeting. Very truly yours, DLA PIPER US LLP Taylor Hammond Enclosures cc (By Electronic Mail, w/o Enclosures): Ronald T. Frain, Steven Poulos, Anthony Pricco, and Steve Groetsema, Peerless Bridge, LLC Andy Mola, Cornerstone Architects Alan Zocher and Steve Miller, Premier Design + Build CI IG02\40225517.1 rDLAPIPER Mr. Ed Schar and Ms.Julie Kamka December 18,2007 Page 3 Scott Willson, Manhard Consulting, Ltd. Larry Dziurdzik, Allen Kracower&Associates Danielle Meltzer Cassel, DLA Piper David Nelson Jim Leider CFIG02\40225517 I x , �, ; LOCATION MAP ;x < ;: X� x. /X 1701 Leider Lane xxx �s 1700 1701 r i - --- /u \, X� o �^ �c o 1650 w _.- cb / w n 1625 1 ,84 / / / // B80 900 100( I 840/850 851 q; 909 1001 801 / t184- 4 11 t 900 loco i p 00 1156 Q;-. 11 1 4i 4 5- 901/951 1 4 34 .1t3- L', VILLAGE OF T 11119,11tiall BUFFALO GROVE G 11 Department of Building&Zoning Fifty Raupp Blvd. Buffalo Grove,IL 60089-2196 Phone 847-459-2530 Fax 847-459-7944 December 27, 2007 Dear Property Owner, This is to inform you that a public hearing before the Zoning Board of Appeals is being scheduled for Tuesday, January 15, 2008 at 7:30 P.M. in the Council Chambers of the Village Hall, 50 Raupp Boulevard. Request is being made by Peerless Bridge, LLC, 233 South Wacker Drive, Suite 375, Chicago, Illinois 60606, for variance of Sign Code, Section 14.20.050, pertaining to Industrial Districts; Section 14.40.025, pertaining to Changeable Copy Signs; and Section 14.40.145, pertaining to Off-Premises Signs, for the building located at 1701 Leider Lane, for the purpose of allowing an off-premises ground sign with changeable copy. Notice of this public hearing was published in the Daily Herald. As a neighboring property owner, you are hereby notified of the public hearing and invited to attend if you wish to be heard. A copy of the Agenda is enclosed for your convenience. If you have any questions pertaining to this matter, please do not hesitate to contact me. Sincerely, Edward Schar Building Commissioner ES/jk Enclosure Board Agenda Item Submittal XI-E Requested By: Jane L Olson Entered By: Jane L Olson Agenda Item Title: Ordinance No.2008- An Ordinance Amending Chapter 5.20 Liquor Controls,Class E,Austin Koo's Take Outs Co. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 01/30/2008 02/04/2008 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Austin Koo's Take Out Co., 1663 Buffalo Grove Road, (formerly Teriyaki Box)is requesting a Class E liquor license for sale of beer and wine on premises only. A condition to this license is that all beer and wine orders must be taken by a server at a table and not at the take out order counter. This license is reserved for 120 days and shall be extended only by written request for due cause,to the Village Manager. In addition, and as a matter of housekeeping,the previously reserved Liquor License for Ju Mong Restaurant, Inc is revoked in that they have ceased operations. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Class E License.doc Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: ORDINANCE NO. 2008 - AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. Subsection E. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows: A. Class E. Licensee and d/b/a Address 1. Hanabi, Inc. d/b/a Hanabi Japanese Restaurant 734 S. Buffalo Grove Road 2. Continental Restaurant, Inc. 782 S. Buffalo Grove Road 3. Berruti's Deli, Inc. 771 Buffalo Grove Road 4. Best In Town, Inc. d/b/a Giordano's of Buffalo Grove 270 North Mc Henry Road 5. Dasarang Restaurant, Inc. 706 S. Buffalo Grove Road 6. Austin Koo's Take Outs Co. 1663 N. Buffalo Grove Road Section 2 A. The Class E license is revoked for Ju Mong Restaurant, Inc. 23 Dundee Road, which has closed. B. This Section shall not be codified. Section 3 A. A Class E license is hereby reserved for Austin Koo's Take Outs Co. This reservation is subject to the applicant completing Village requirements for said license on or before June 4, 2008. The Village Manager shall have the authority to extend the June 4, 2008 date for good cause shown, and if not so extended, this reservation shall cease. B. The following special condition shall apply to the Austin Koo's Take Out Co. liquor license. All beer and wine shall only be served and delivered to tables on the premises and only after identification for twenty-one years of age or older has been presented and accepted by the server. C. This Section shall not be codified. Section 4 This Ordinance shall be in full force and effect from and after its passage and approval. AYES: NAYS: ABSENT: PASSED: APPROVED: Village President ATTEST: Village Clerk Board Agenda Item Submittal XI-F Requested By: Ghida Neukirch Entered By: Ghida Neukirch Agenda Item Title: Resolution No.2008- A Resolution transferring$3,674,635.00 Private Activity Bond Allocation to the Private Activity Bond Clearinghouse Pool, hosted by the Village of Buffalo Grove. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 01/24/2008 02/04/2008 � Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. WHAT ARE IRB'S? Industrial Revenue Bonds, or Private Activity Bonds, are tax exempt bonds issued on behalf of businesses engaged in the manufacture or production of tangible personal property. A wide variety of businesses can qualify under these guidelines, including untraditional manufacturing operations such as food processing or printing firms. IRB's can be used to finance the acquisition of fixed assets such as land,buildings, or equipment. They may also be used for renovation and new construction. VBG ALLOCATION. Pursuant to federal law, home rule units of government are allocated an amount of$85 per capita for 2008. As a result, the Village of Buffalo Grove is allocated $3,674,635, based on a population of 43,231. Due to significant up-front issuance costs, IRB's less than $2 million generally are not cost effective. Because of this, municipalities often cede their volume cap to other towns or the State of Illinois, who combine their resources and approve larger bond issues. REQUEST FOR ACTION. By May, 2008 each Home-Rule unit with less than 2,000,000 inhabitants must report to the Governor's Office on volume cap granted, transferred, or reserved by official action of the unit's governing body. The attached resolution requests that the Village transfer its 2008 bond allocation to the Private Activity Bond Clearinghouse Pool, hosted by the Village of Buffalo Grove. In 2001, Lake County, Lake County Partners, and the Lake County Municipal League entered into a joint agreement with interested Lake County Home Rule Communities to structure a Private Activity Bond Clearinghouse, hosted by a home rule community - the Village of Buffalo Grove. Applications are reviewed by an Advisory Committee, and ranked based on objective criteria such as job creation, amount to be invested in real estate, other sources of funding available for the project, and other factors. Should the Clearinghouse pool be over subscribed, the groups would work with the prospective borrower to secure alternate funding through the Illinois Development Finance Authority, Illinois Dept. of Commerce & Economic Opportunity, State Treasurer's Office, or Small Business Administration. Each participating community will receive .5% fee for their cap when it is allocated to fund a project. Since its inception, the Clearinghouse Pool has processed $158,702,650.00 in tax exempt financing resulting in the construction of 260,000 square feet of new manufacturing space, creation of 473 new manufacturing jobs, renovation of 1334 multi-family dwelling units, and more. In 2008,municipal allocation would result in more than $30 million allocated to the pool if all 13 home rule communities participate. Available volume cap will continue to be marketed for availability to local businesses, local Chambers, real estate representatives and Chicagoland's network of investment bankers and bond counsels. With the exception of the cap that is earmarked for multi-family projects, projects will be prioritized based on 1) manufacturing projects; 2) affordable housing projects; and 3)qualifying, fee-generating projects outside of Lake County. If local businesses are interested in this program, they are urged to contact the Village Manager's Office for further information. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files iF-- ResoTrans PABPool 1-24-08.doc Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: RESOLUTION NO. 2008 - A RESOLUTION TRANSFERRING $3,674,635.00 PRIVATE ACTIVITY BOND ALLOCATION TO THE PRIVATE ACTIVITY BOND CLEARINGHOUSE POOL, HOSTED BY THE VILLAGE OF BUFFALO GROVE. WHEREAS, the Village of Buffalo Grove, an Illinois Home Rule Unit government has been allocated, pursuant to federal and state tax law, a Private Activity Bond volume cap of $3,674,635 for calendar year 2008; and, WHEREAS, pursuant to Illinois Statutes, a Home Rule Unit which has not used its Private Activity Bond authority in a particular calendar year may transfer that authority to another Illinois governmental unit; and, WHEREAS, the Corporate Authorities of the Village of Buffalo Grove has established the Village as the host of the Private Activity Bond Clearinghouse Pool; and WHEREAS, Resolution 2001-51, approved by the Corporate Authorities of the Village of Buffalo Grove, recommended the transfer of unused Private Activity Volume Cap from Lake County Home Rule Communities to the Village of Buffalo Grove for projects in Lake County; and recommended the creation of a Private Activity Bond Allocation Advisory Committee; and NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS that: Section 1: That the Village of Buffalo Grove consents to the reallocation of $3,674,635.00, its unused Private Activity Bond volume cap, to the Private Activity Bond Clearinghouse Pool, hosted by the Village of Buffalo Grove, Illinois. Section 2: That this resolution shall constitute the agreement of the Village of Buffalo Grove to a different allocation under Section 146 (e) (3) of the Internal Revenue Code and the writing required under Section 6 of the Illinois Private Activity Bond Allocation Act. As required by the Act, Buffalo Grove shall maintain in its records for the term of the bonds a record of the reallocation as described in Section One of this resolution. Within ten (10) calendar days of the date the bonds are issued, Buffalo Grove shall file or cause to be filed, in the Office of the Governor of the State of Illinois, a confirmation of a bond issuance letter as described in the Guidelines and Procedures of the Office of the Governor. Section 3: That the Village of Buffalo Grove covenants and warrants that it has taken no action or issued bonds which would abrogate, diminish, or impair its ability to fulfill the written agreement, covenants and undertakings on its part under this Resolution. Section 4: The Village President and Village Clerk are hereby authorized, empowered and directed to take all necessary and advisable actions in connection with the execution and implementation of this Resolution. Section 5: This Resolution shall be in full force and effect from and after its passage and approval. AYES: NAYES: ABSENT: ADOPTED: 12008. APPROVED: 12008. Village President ATTEST: Village Clerk Board Agenda Item Submittal XI-G Requested By: Dick Kuenkler Entered By: Debra J Akers Agenda Item Title: Resolution No.2008- Calendar 2009 Village Wide Contractual Street Maintenance Program Motor Fuel Tax Resolution Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 01/30/2008 02/04/2008 � Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $1,266,166 Additional Notes regarding Expenditures: Attached is a list of the proposed project areas that would be included as part of the 2009 Street Maintenance Program. The proposed improvements shall consist of curb and gutter,base course,restoration and resurfacing,design engineering and construction engineering. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Attached is the IDOT-MFT Resolution authorizing funds for the project. Approval is recommended. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Res-MFT.PDF Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: i i i i RESOLUTION NO. 2008- !jWIllinois De par Resolution for Improvement by (t p Municipality Under the Illinois of Transportation Highway Code BE IT RESOLVED, by the President and Board of Trustees of the Council or President and Board of Trustees Village of Buffalo Grove Illinois City,Town or Village that the following described street(s) be improved under the Illinois Highway Code: Name of Thoroughfare Route From To See attached list BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of curb and gutter, base course restoration and resurfacing, design engineering and construction engineering and shall be constructed 35' and 27' B-B wide and be designated as Section 08-00094-00-RS 2. That there is hereby appropriated the (additional ❑ Yes ® No) sum of One million two hundred sixty-five thousand one hundred sixty-five Dollars ( $1,265,165.00 ) for the improvement of said section from the municipality's allotment of Motor Fuel Tax funds. 3. That work shall be done by contract ; and, Specify Contract or Day Labor BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the district office of the Department of Transportation. Approved I, Janet M. Sirabian, Village Clerk Clerk in and for the Village of Buffalo Grove City,Town or Village County of Cook and Lake hereby certify the Date foregoing to be a true, perfect and complete copy of a resolution adopted by the President and Board of Trustees Council or President and Board of Trustees Department of Transportation at a meeting on February 4, 2008 Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 4th day of February, 2008 Regional Engineer (SEAL) City,Town, or Village Clerk Printed 1/30/2008 BLR 09111 (Rev. 11/06) YEAR 2009 PROJECT DESCRIPTION Street Limits Dogwood Terrace Pauline Avenue to end Hazelwood Terrace Pauline Avenue to end Buckthorn Terrace(W) Horatio Boulevard to Buckthorn Court Buckthorn Court Buckthorn Terrace to end Ridgewood Lane Pauline Avenue to Horatio Boulevard Knollwood Drive Thompson Boulevard to Oxford Drive Oxford Drive Knollwood Drive to end Woodstone Circle Woodstone Drive to Woodstone Drive Woodstone Drive Weiland to Woodstone Circle Sandalwood Road Buffalo Grove Rd.to Port Clinton Rd. Sandalwood Court Sandalwood Road to end Raintree Road Sandalwood Road to Sandalwood Road Raintree Court Sandalwood Road to end Bayberry Drive Sandalwood Road to Sandalwood Road Scottish Pine Court Raintree Road to end White Oak Court Raintree Road to end Blue Ash Drive Sandalwood Road to Unit Line Chestnut Terrace Prairie Road to Brandywyn Lane Chestnut Court East Chestnut Terrace to end Chestnut Court West Chestnut Terrace to end Crabapple Terrace Chestnut Terrace to end Acorn Place Chestnut Terrace to end Timberhill Lane Lake Cook Road to Bernard Drive Windsor Drive Weidner Road to Bernard Drive Whitehall Drive Arlington Heights Road to Timberhill Lane Whitehall Court Whitehall Drive to end Country Lane Stonegate Road to Weidner Road Fabish Drive Hobson Drive to Deerfield Parkway Fabish Court Fabish Drive to end Hilldale Lane Fabish Drive to Hobson Drive Canterbury Drive Hilldale Lane to Fabish Drive Cumberland Lane Canterbury Lane to Fabish Drive Cumberland Court Cumberland Drive to end Brandywyn Lane Aptakisie Road to Com Ed Row Coventry Lane Brandywyn Lane to end Coventry Court Coventry Lane to end London Court Brandywyn Lane to end Dover Court Brandywyn Lane to end Brandywyn Lane Deerfield Parkway to Thompson Boulevard Brandywyn Court Brandywyn Lane to end LeJardin Court Armstrong Drive to end Old Oak Drive Buffalo Grove Road to end Old Oak Court West Old Oak Drive to end Old Oak Court East Old Oak Drive to end G:AENGINEER\STRMAINT\YEAR 2009.doc Board Agenda Item Submittal XI-x Requested By: Gregory P Boysen Entered By: Linda J Miller Agenda Item Title: Authorization to Bid-Linden Avenue Lift Station Improvements Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 01/24/2008 02/04/2008 � Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. It is recommended that the Village Board authorize bidding for the Linden Avenue Lift Station Improvements at its next regular meeting scheduled for Monday, February 4, 2008, subject to the Village Attorney's final review of the bid documents. This is a project that has been identified in both the approved FY 2008 Capital Improvement Plan (Lift Station Repair and Rehabilitation Program)and Budget. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files ID ; r ADVERTISEMENT FOR BIDS Linden Ave LS.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: ADVERTISEMENT FOR BIDS LINDEN AVENUE LIFT STATION IMPROVEMENTS VILLAGE OF BUFFALO GROVE BUFFALO GROVE, ILLINOIS Sealed Bids for the improvements described below will be received by the Village Clerk at the Village Hall, Village of Buffalo Grove, and 50 Raupp Blvd., Buffalo Grove, Illinois 60089 until 11:00 a.m. local time on February 29, 2008 at which time all bids will be publicly opened and read aloud. The project includes selective demolition of the existing lift station and emergency generator components; conversion of the existing dry-well/wet-well pump system to a wet-well submersible pump system; installation of packaged emergency generator/control system in an above ground enclosure; installation of a reinforced concrete support slab and helical pier supports; installation of a quick disconnect valve for by-pass pumping; site work including clearing and tree removal, compensatory storage excavation, embankment materials and site grading; landscape restoration; and the installation and maintenance of temporary erosion and sediment control features. Bids will be submitted on a lump sum basis. The project is located off Linden Avenue,just north of Lake-Cook Road and west of Milwaukee Avenue and lies within the Village of Buffalo Grove. Each bid shall be accompanied by a Proposal Guaranty (in the form of a Bid Bond, Cashier's Check, Certified Check or Bank Draft) in the amount equal to at least ten (10%) percent of the amount of the bid as a guaranty that if the Bid is accepted, the Bidder will execute the Contract, and file acceptable Performance and Payment Bonds in the full amount of the Bid within ten (10)days after the award of the Contract. Bidding and Contract Documents may be examined at the office of the Director of Public Works,Village of Buffalo Grove, 51 Raupp Blvd, Buffalo Grove, IL 60089. Copies may be obtained from the office of Bonestroo, 1860 W. Winchester Road, Suite 106, Libertyville, Illinois, 60048, (847) 816-1631, upon payment of a non-refundable fee of$40.00 for each set. Payment shall be in cash or check drawn payable to Bonestroo. A mandatory pre-bid meeting to be held at the job site is scheduled for February 19, 2008 at 11:00 am to review the project specifics and answer questions from the bidder. The Contract for this improvement is subject to the Illinois Prevailing Wage Act. The Village reserves the right to reject any and all bids and bidders waive all technicalities. All bids shall be valid for a period of sixty (60)days. Bidder is to furnish a qualification and work experience statement with the Bid. By Order of: Jan Sirabian,Village Clerk February 4, 2008 Board Agenda Item Submittal xII-A Requested By: Ghida Neukirch Entered By: Ghida Neukirch Agenda Item Title: Ordinance No.2008- An Ordinance Approving an Economic Incentive Agreement by and Between the Village of Buffalo Grove and Rohr-Alpha, Inc. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 01/30/2008 02/04/2008 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. BACKGROUND. Mr. Robert Rohrman, and his representative, Mr. Mark Battista, have suggested an economic incentive agreement with the Village of Buffalo Grove as part of an effort to renovate and retain one of Mr. Rohrman's existing dealerships in Buffalo Grove. This incentive agreement pertains to the Arlington Chrysler Jeep dealership located at 925 West Dundee Road in Buffalo Grove. Rohrman has plans to eventually relocate this dealership to the auto mall located in Arlington Heights. The Buffalo Grove site is significantly smaller than the auto mall and is not able to serve the demands of the major car dealership. For a one year period, Rohrman proposes to add Dodge to the line of vehicles sold on the subject property in Buffalo Grove. The Dodge vehicles sold on site would include, but not be limited to Dodge Avenger, Caliber, Charger, Grand Caravan, Viper, Durango, Ram Trucks and Sprinter vehicles. Including the sale of Dodge vehicles to the Chrysler-Jeep dealership is part of a corporate strategy for the auto business. INCENTIVE. In order to encourage Rohrman to maintain its business operation in the Village and to assist in its restructuring of its business,the attached economic incentive provides for 50150 sharing of the Village's municipal sales tax for the new revenue generated from the sale and service of Dodge vehicles. This incentive would last for a one year period. Should Rohrman cease its business at any time prior to the end of the agreement term,then Rohrman shall reimburse the Village 200%of the sales tax payments received pursuant to the Agreement. Rohrman further agrees that it shall use its best efforts to obtain a replacement motor vehicle franchise when Chrysler-Jeep-Dodge relocate to the auto mall. Rohrman agrees that any franchise granted to the company within the "Relevant Market Area" as defined by the Illinois Motor Vehicle Franchise Act(or 10 miles), shall be located in Buffalo Grove. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files II Rohrman Dodge Ord 1-31-08.doc Rohrman Fin Incek Dodge 1-31-08.DOC Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Ordinance No. 2008 - An Ordinance Approving an Economic Incentive Agreement By and Between the Village of Buffalo Grove and Rohr-Alpha Inc. WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, Rohrman conducts auto sales under the assumed name of"Arlington Chrysler Jeep" at the property commonly known as 925 West Dundee Road in Buffalo Grove, Illinois; and WHEREAS, Rohrman desires to expand its business in the Village of Buffalo Grove to include the sale of Dodge vehicles for an approximate period no less than twelve months; and WHEREAS, in orderto encourage Rohrman to maintain its business operation in the Village and to assist in its restructuring of its business, the Village agrees, pursuant to the terms of this Agreement, to share new sales tax revenue generated from the sale of all Dodge vehicles over a finite period of time. NOWTHEREFORE BE IT ORDAINED BYTHE PRESIDENTAND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. The foregoing Whereas clauses are hereby incorporated herein. Section 2. The Village President and Village Clerk are hereby authorized to execute the Agreement between the Village of Buffalo Grove and Rohr-Alpha Inc, a copy of which is attached hereto as Exhibit "A". Section 3. This Ordinance shall be in full force and effect from and after its passage, approval and publication. This Ordinance may be published in pamphlet form. This Ordinance shall not be codified. AYES: NAYES: ABSENT: ABSTAIN: PASSED: 12008. APPROVED: 12008. PUBLISHED: 12008. APPROVED: Village President ATTEST: Village Clerk Exhibit A 1-31-08 ECONOMIC INCENTIVE AGREEMENT BY AND BETWEEN THE VILLAGE OF BUFFALO GROVE AND ROHR-ALPHA INC. This Agreement is made and entered into as of the 4th day of February 2008, by and between the Village of Buffalo Grove , an Illinois home rule municipal corporation (hereinafter defined as the "Village") and Rohr-Alpha Inc., an Illinois corporation (hereinafter defined as "Rohrman"). In consideration of the recitals and mutual covenants and agreements set forth herein, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: SECTION 1. RECITALS. A. Rohrman conducts its Business at the Premises commonly known as 925 West Dundee Road, Buffalo Grove, Illinois. B. Rohrman currently conducts auto sales in Buffalo Grove under the assumed name of"Arlington Chrysler Jeep in Buffalo Grove". C. Rohrman desires to expand its Business in the Village of Buffalo Grove to include the sale of Dodge vehicles on the Premises for an approximate period no less than twelve months. The single order acceptance point for all of Rohrman's Business would continue to be conducted from the Premises. D. In order to encourage Rohrman to maintain its business operation in the Village and to assist in its restructuring of its Business, the Village agrees, pursuant to the terms of this Agreement, to share new sales tax revenue generated from the Premises by the Business over a finite period of time. E. As of the date of this Agreement, the total sales tax rate applicable on the sale of certain tangible personal property, including but not by way of limitation, items that must be titled or registered by an agency of the State of Illinois (e.g. automobiles and parts) within the Cook County portion of the Village is seven and three-quarter percent (7.75%), the Village portion of which is one percent (1%) (which is comprised of the one percent (1%) Illinois retailers' occupation tax). F. As of the date of this Agreement, the total sales tax rate applicable on the sale of taxable tangible personal property (e.g. general merchandise but not including automobiles) is eight and three-quarter percent (8.75%), the Village portion of which is two percent (2%) (which is comprised of the one percent (1%) Illinois retailers' occupation tax, and the one percent (1%) Village's Home-Rule Sales Tax). G. The Village has the power and authority to enter into this Agreement pursuant to, but without limitation, the home rule powers of the Village under Section 6, Article VII of the 1970 Constitution of the State of Illinois. 1 SECTION 2. RULES AND DEFINITIONS. A. The language in this Agreement shall be interpreted in accordance with the following rules of construction: (a) The word "may" is permissive and the word "shall" is mandatory; and (b) except where the context reveals the contrary. The singular includes the plural and the plural includes the singular, and the masculine gender includes the feminine and neutral. B. Whenever used in the upper case in this Agreement, the following words shall have the following meanings: 1. Agreement. This Economic Incentive Agreement. 2. Audit. Undertaken at the sole cost and expense of the Village, a review of the books and records of the Business by the Financial Consultant for the purpose of making a determination of the amount of Municipal Sales Tax the Village should have received under the terms of this Agreement and for the purpose of verifying Rohrman's compliance with the terms of this Agreement. 3. Business. All of the Expansion sales operations of Rohrman that occur on the Premises, including but not limited to, the sales (including the sales of parts), service and repair of Dodge automobiles and all associated Dodge operations. 4. Commencement Date. Februrary 1, 2008. 5. Expansion. The sale of all Dodge vehicles, including but not limited to Avenger, Caliber, Charger, Grand Caravan, Viper, Durango, Ram Trucks and Sprinter, conducted at the commonly known address of 925 West Dundee Road in Cook County, Buffalo Grove, Illinois. 6. Financial Consultant. The person, firm or corporation and agents thereof authorized by the Village to conduct an Audit, at the sole cost and expense of the Village, of the Business regarding all transactions occurring during any given Sales Tax Year following the date of this Agreement. 7. Gross Receipts. The term "Gross Receipts" shall have the same meaning as that which is ascribed to it in the Retailers' Occupation Tax Act. 8. Home Rule Sales Tax. The one percent (1%) sales tax imposed in the Village pursuant to Village's Home Rule Sales Tax Ordinance No. 2004-16 enacted in accordance with the Home Rule Municipal Retailers' Occupation Tax Act (65 ILCS 5/8- 11-1) and the Home Rule Municipal Service Occupation Tax Act (65 ILCS 5/8-11-5). Pursuant to the Home Rule Municipal Retailers' Occupation Tax Act, said tax shall not be imposed upon an item of tangible personal property titled or registered with an agency of the State of Illinois. 9. Municipal Sales Tax. That portion or component of the Sales Tax generated by the Business that the Village actually receives from the State of Illinois pursuant to the Village's Home Rule Sales Tax, the Retailers' Occupation Tax Act, the Service Occupation Tax Act, the Service Use Tax Act, and the Use Tax Act. 2 10. Municipal Sales Tax Payment. The payment to Rohrman of a portion of the Municipal Sales Tax that the Village is required to make pursuant to Section 3 of this Agreement. 11. Payment Date. Within one-hundred fifty (150) days after the end of each Sales Tax Year. 12 Premises. The real estate and structures located at the commonly known address 925 West Dundee Road, Cook County, Buffalo Grove, Illinois. 13. Retailer's Occupation Tax Act. The Illinois Retailers' Occupation Tax Act, 35 ILCS 120/1 et seq., as the same has been, and may, from time to time hereafter be, amended. 14. Sales Tax(es). Any and all taxes imposed and collected by the State of Illinois pursuant to the Home Rule Sales Tax, the Retailer's Occupation Tax Act, the Service Occupation Tax Act, the Service Use Tax Act, or the Use Tax Act. 15. Sales Tax Year. The period of time commencing on the Commencement Date and ending on the date that is one year after the Commencement Date. 16. Service Occupation Tax Act. The Illinois Service Occupation Tax Act, 35 ILCS 115/1 et seq., as the same has been, and may, from time to time hereafter be, amended. 17. Service Use Tax Act. The Illinois Service Use Tax Act, 35 ILCS 110/1 et seq., as the same has been, and may, from time to time hereafter be, amended. 18. Use Tax Act. The Illinois Use Tax Act, 35 ILCS 105/1 et seq., as the same has been, and may, from time to time hereafter be amended. 19. Village or Village of Buffalo Grove. The Village of Buffalo Grove, an Illinois municipal corporation and home rule unit as described in the Illinois Constitution. SECTION 3. MUNICIPAL SALES TAX PAYMENT. A. The Village shall pay Rohrman 50% of the Municipal Sales Tax generated from the Business on or before the Payment Date. B. Prior to any Municipal Sales Tax Payment, Rohrman shall provide the Village with copies of its Sales Tax returns, also referred to as ST-1, ST-2, ST-556, identifying the sales of the Business on the Premises. C. The amount due pursuant to this Agreement shall not be a general obligation of the Village. The Village shall not have an obligation to pay any amounts to Rohrman except an amount equal to the Village's local sales tax share actually received from Illinois Department of Revenue on account of the Business. E. In the event that any sales tax returns that have been submitted to the Village are amended, Rohrman shall promptly forward a photocopy of such amended sales tax returns to 3 the Village, clearly identifying them as an amendment of a sales tax return previously submitted to the Village. F. Should Rohrman cease its Business at any time prior to January 31, 2009, then Rohrman shall reimburse the Village 200% of the Municipal Sales Tax Payments received pursuant to this Agreement. SECTION 4. LITIGATION AND DEFENSE OF AGREEMENT. A. Litigation. If, during the term of this Agreement, any lawsuits or proceedings are filed or initiated against either party before any court, commission, board, bureau, agency, unit of government or sub-unit thereof, arbitrator, or other instrumentality, that may materially affect or inhibit the ability of either party to perform its obligations under, or otherwise to comply with, this Agreement ("Litigation"), the party against which the Litigation is filed or initiated shall promptly deliver a copy of the complaint or charge related thereto to the other party and shall thereafter keep the other party fully informed concerning all aspects of the Litigation. B. Defense. The Village and Rohrman each agree to use their respective best efforts to defend the validity of this Agreement, and all ordinances and resolutions adopted and agreements executed pursuant to this Agreement, including every portion thereof and every approval given, and every action taken, pursuant thereto. SECTION 5. REMEDIES. A. Remedies. In the event of a breach or an alleged breach of this Agreement by either party, either party may, by suit, action, mandamus, or any other proceeding, in law or in equity, including specific performance, enforce or compel the performance of this Agreement. Any claim or suit related to this Agreement shall be filed in the Circuit Court of Cook County. The prevailing party shall be entitled to recovery of its attorneys fees and costs. B. Notice and Cure. Neither party may exercise the right to bring any suit, action, mandamus or any other proceeding pursuant to Subsection A of this Section without first giving written notice to the other party of the breach or alleged breach and allowing 15 days to cure the breach or alleged breach; provided, however, that if the party accused of the breach or alleged breach cannot cure the condition within 15 days after the notice, notwithstanding the party's diligent and continuous effort, promptly commenced and diligently continued upon receipt of the notice, then the period to cure the violation or failure shall be extended for the time necessary to cure the violation with diligence and continuity, but in no event longer than 180 days unless extended in writing by the non-breaching party. SECTION 6. TERM. A. This Agreement shall be in full force and effect from and after the date of its execution until the date that is the later to occur of (a) the date that is one year after the Commencement Date or (b) the date on which the Village has made all payments required pursuant to this Agreement. 4 SECTION 7. RELEASE OF INFORMATION. Prior to any payments by the Village of any sums as provided for in this Agreement, Rohrman shall cause to be delivered to the Village, on a monthly basis, the Illinois Retailers' Occupation Tax, Use Tax and Service Occupation Tax returns and/or other documentation submitted by Rohrman to the Illinois Department of Revenue, which detail the amount of Sales Tax that Rohrman paid to Illinois Department of Revenue with respect to the Business. If necessary, Rohrman shall provide the Village with a limited power of attorney, addressed to and in a form satisfactory to the Illinois Department of Revenue, authorizing the Illinois Department of Revenue to release to the Village all gross revenue and Sales Tax information submitted by Rohrman to the Illinois Department of Revenue. Additionally, in the event that the Illinois Department of Revenue does not make available to the Village said documentation, Rohrman shall provide alternative documentation that details the amount of Sales Taxes that Rohrman paid to the Illinois Department of Revenue. SECTION 8. GENERAL PROVISIONS. A. Complete Agreement; Supersedence. This Agreement constitutes the complete agreement of the parties regarding the payment of Municipal Sales Tax to Rohrman and shall supersede and nullify all prior drafts and agreements concerning the payment of Municipal Sales Tax to Rohrman. B. Amendments. No amendment to, or modification of, this Agreement shall be effective unless and until it is in writing and is approved by the authorized representative of Rohrman and by the Village of Buffalo Grove corporate authorities by Ordinance duly adopted, and executed and delivered by the authorized representatives of each party. C. Notices. Any notice or other communication required or permitted to be given under this Agreement shall be in writing, and shall be deemed delivered to and received by the addressee thereof when delivered in person at the address set forth below, or three business days after deposit thereof in any main or branch United States Post Office, certified or registered mail, return receipt requested, postage prepaid, properly addressed to the parties, respectively, as follows: For notices and communications to the Village: Village of Buffalo Grove 50 Raupp Blvd. Buffalo Grove, Illinois 60089 Attention: Director of Finance with a copy to: William G. Raysa, Esq. Raysa &Zimmermann, LLC. 22 South Washington Park Ridge, Illinois 60068 For notices and communications to Rohrman: Mr. Robert V. Rohrman President The Bob Rohrman Auto Group 701 Sagamore Parkway South Lafayette, Indiana 47905 5 with a copy to: Mark J. Battista 1285 E. Dundee Road Palatine, II 60074 By notice complying with the foregoing requirements of this paragraph, each party shall have the right to change the address or addressee or both for all future notices and communications to such party, but no notice of change of address shall be effective until actually received. D. Indemnity. Rohrman shall and hereby agrees to defend, hold harmless and indemnify the Village, its President, Trustees, officers, shareholders, employees, agents and attorneys from and against any and all claims, demands, suits, damages, liabilities, losses, expenses, and judgments which may specifically arise out of the subject matter of this Agreement regarding sales tax refunds. The obligation of Rohrman in this regard shall include but shall not be limited to all costs and expenses, including reasonable attorneys' fees, incurred by the Village in responding to, defending against, or settling any such claims, demands, suits, damages, liabilities, losses, expenses or judgments specifically and only arising from the subject matter referred to in this Agreement concerning sales tax refunds. Rohrman covenants that it will reimburse the Village, or pay over to the Village, all sums of money the Village pays, or becomes liable to pay, by reason of any of the foregoing, and will make payment to the Village as soon as the Village becomes liable therefore. In any suit or proceeding brought hereunder, the Village shall have the right to appoint counsel of its own choosing to represent it. E. Governing Law. This Agreement and the rights of the parties hereunder shall be governed by, and construed, interpreted, and enforced in accordance with, the internal laws, and not the conflict of law rules of the State of Illinois. F. Interpretation. This Agreement has been negotiated by all parties and shall not be interpreted or construed against the party drafting the Agreement. G. Change in Laws. Unless otherwise explicitly provided in this Agreement, any reference to laws, ordinances, rules, or regulations of any kind shall include such laws, ordinances, rules, or regulations of any kind as they may be amended or modified from time to time hereafter. H. Headings. The headings of the sections, paragraphs, and other parts of this Agreement are for convenience and reference only and in no way define, extend, limit, or describe the meaning, scope, or intent of this Agreement, or the meaning, scope, or intent of any provision hereof. I. Time of Essence. Time is of the essence in the performance of all terms and provisions of this Agreement. J. Severability. It is the express intent of the parties hereto that should any provision, covenant, agreement, or portion of this Agreement or its application to any person, entity, or property be held void, invalid, or unenforceable by a court of competent jurisdiction, such action shall not effect the remainder of this Agreement, which shall continue in full force and effect. K. No Third Party Beneficiaries. Nothing in this Agreement shall create, or be construed to create, any third party beneficiary rights in any person or entity not a signatory to this Agreement. 6 L. Counterparts. This Agreement may be executed in any number of multiple identical counterparts and all of said counterparts shall, individually and taken together constitute the Agreement. M. Assignment. Rohrman may not assign this Agreement or the amounts, in whole or part, to be paid hereunder without the Village's prior written consent. The Village acknowledges that this Agreement is an obligation which runs to Rohrman and is not a covenant running with the land. Notwithstanding the foregoing, in the event that Rohrman sells all of its assets, or the principals of Rohrman sells all or substantially all of their stock, and following the sale, the operations of the Business remain substantially the same and in conformance with all obligations of the Agreement, this Agreement will remain in full force and affect and Village will grant its approval of the Assignment of the Agreement. The assignee is bound by all of the terms and conditions of the Agreement. O. Audit. Upon prior written notice to Rohrman, and at a place and time that is mutually beneficial to both parties, the Village shall have the right conduct an Audit of Rohrman to inspect and review those books and records which are directly related to establishing Gross Receipts for any Sales Tax Year, Base Year, or any portion thereof. P. No Village Obligation. The parties acknowledge and agree that none of the terms, conditions or provisions of this Agreement shall be construed, deemed, or interpreted as (i) a restriction or prohibition on the Village from eliminating or amending it Home Rule Sales Tax, or (ii) a requirement to impose a sales or other tax for the purpose of providing a source of funds for the Municipal Sales Tax Payment. Q. Loss of Authority. In the event that the Village's authority to enter into this Agreement or to pay the Municipal Sales Tax Payment to Rohrman pursuant to this Agreement are repealed, become unexercisable, null and void or otherwise become invalid then the Village's obligations hereunder shall cease and no further obligations shall be required of the Village. R. Certifications. Each party hereto certifies hereby that it is not barred from entering into this Agreement as a result of violations of either Sections 33E-3 or 33E-4 of the Illinois Criminal Code (720 ILCS 5/33 —E-3, 5/33-E-4), that it has a written policy against sexual harassment in place in full compliance with 775 ILCS 5/2-105(A)(4), and it is in compliance with the Illinois Drug Free Workplace Act (30 ILCS 580/2). S. Franchise Replacement. Rohrman agrees to use its best efforts to obtain a replacement motor vehicle franchise for the Premises. Any franchise granted to Rohrman within the Relevant Market Area, as defined by the Illinois Motor Vehicle Franchise Act (815 ILCS 710/2), shall be located on the Premises (which Premises shall be considered the principal location). For purposes of this section, Rohrman shall include any affiliated entity of Rohr- Alpha, Inc. or any entity that Robert Rohrman has an interest in. Nothwithstanding the term of this Agreement, this section, "Franchise Replacement", shall be valid for a period of ten years from the date of Commencement. 7 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized representatives as of the date first above written. VILLAGE OF BUFFALO GROVE By: Village President ATTEST: Village Clerk ROHR-ALPHA INC. By: Its: ATTEST: Its: 8 ACKNOWLEDGEMENT STATE OF ILLINOIS ) SS COUNTY OF COOK ) This instrument was acknowledged before me on 2008 by Elliott Hartstein, the Village President of the VILLAGE OF BUFFALO GROVE, an Illinois home rule municipal corporation, and by Janet Sirabian, the Village Clerk of said municipal corporation. Signature of Notary SEAL: My Commission expires: 9 ACKNOWLEDGEMENT STATE OF ILLINOIS ) SS COUNTY OF COOK ) This instrument was acknowledged before me on 2008 by the President of ROHR-ALPHA INC., an Illinois corporation, and by the of said company. Signature of Notary SEAL: My Commission expires: 10 Board Agenda Item Submittal xII-B Requested By: Ghida Neukirch Entered By: Ghida Neukirch Agenda Item Title: Ordinance No.2008- An Ordinance Approving an Economic Incentive Agreement by and Between the Village f Buffalo Grove and Rohr-Grove Motors, Inc. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 01/30/2008 02/04/2008 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. BACKGROUND. Mr. Robert Rohrman, and his representative, Mr. Mark Battista, have suggested an economic incentive agreement with the Village of Buffalo Grove as part of an effort to retain one of Mr. Rohrman's dealerships franchises in Buffalo Grove. This incentive agreement pertains to the replacement of Arlington Nissan located at 915 West Dundee Road in Buffalo Grove. Rohrman has plans to relocate this dealership to the auto mall located in Arlington Heights. Nissan would be replaced with a Saturn franchise which would include the sale of all Saturn vehicles, including Saturn Vile, Sky, Ion, and Aura. INCENTIVE. In order to encourage Rohrman to maintain its business operation in the Village and to assist in the costs necessary to update the facility, renovate the existing dealership to accommodate Saturn brands, and to promote the new dealership in Buffalo Grove, an economic incentive agreement is proposed for a ten-year period. The attached economic incentive provides for 50150 sharing of the Village's municipal sales tax for ten years, or up to a maximum of$2 million. Mr. Battista is available to provide a short presentation and to answer questions of the Board. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files II Rohrman Saturn Ord 1-31-08.doc Rohrman Fin Incet Saturn 1-31-08.DOC Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Ordinance No. 2008 - An Ordinance Approving an Economic Incentive Agreement By and Between the Village of Buffalo Grove and Rohr-Grove Motors Inc. WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, Rohrman conducts auto sales under the assumed name of"Arlington Nissan" at the property commonly known as 915 West Dundee Road in Buffalo Grove, Illinois; and WHEREAS, Rohrman desires to replace the Arlington Nissan automobile dealership with Saturn; and WHEREAS, in order to encourage Rohrman to maintain its business operation in the Village and to assist in the renovation and extraordinary costs as part of this business restructure, the Village agrees, pursuant to the terms of this Agreement, to share a portion of its municipal sales tax revenue generated from the sale of vehicles on the subject property. NOW THEREFORE BE IT ORDAINED BY THE PRESI DENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. The foregoing Whereas clauses are hereby incorporated herein. Section 2. The Village President and Village Clerk are hereby authorized to execute the Agreement between the Village of Buffalo Grove and Rohr-Grove Motors Inc, a copy of which is attached hereto as Exhibit"A". Section 3. This Ordinance shall be in full force and effect from and after its passage, approval and publication. This Ordinance may be published in pamphlet form. This Ordinance shall not be codified. AYES: NAYES: ABSENT: ABSTAIN: PASSED: 12008. APPROVED: 12008. PUBLISHED: 12008. APPROVED: Village President ATTEST: Village Clerk Exhibit A 1-31-08 ECONOMIC INCENTIVE AGREEMENT BY AND BETWEEN THE VILLAGE OF BUFFALO GROVE AND ROHR-GROVE MOTORS, INC. This Agreement is made and entered into as of the 4th day of February 2008, by and between the Village of Buffalo Grove , an Illinois home rule municipal corporation (hereinafter defined as the "Village") and Rohr-Grove Motors, Inc., an Illinois corporation (hereinafter defined as "Rohrman"). In consideration of the recitals and mutual covenants and agreements set forth herein, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: SECTION 1. RECITALS. A. Rohrman conducts its Business at the Premises commonly known as 915 West Dundee Road, Buffalo Grove, Illinois. B. Rohrman desires to replace Arlington Nissan in Buffalo Grove with a Saturn franchise which would primarily include the sales of all Saturn vehicles, including but not limited to Saturn Vue, Sky, Ion, and Aura. C. In order to encourage Rohrman to maintain its business operation in the Village and to assist in renovation and operating costs to bring the Saturn franchise to the Premises, the Village agrees, pursuant to the terms of this Agreement, to share sales tax revenue generated from the Premises by the Business over a finite period of time. D. As of the date of this Agreement, the total sales tax rate applicable on the sale of certain tangible personal property, including but not by way of limitation, items that must be titled or registered by an agency of the State of Illinois (e.g. automobiles and parts) within the Cook County portion of the Village is seven and three-quarter percent (7.75%), the Village portion of which is one percent (1%) (which is comprised of the one percent (1%) Illinois retailers' occupation tax). E. As of the date of this Agreement, the total sales tax rate applicable on the sale of taxable tangible personal property (e.g. general merchandise but not including automobiles) is eight and three-quarter percent (8.75%), the Village portion of which is two percent (2%) (which is comprised of the one percent (1%) Illinois retailers' occupation tax, and the one percent (1%) Village's Home-Rule Sales Tax). F. The Village has the power and authority to enter into this Agreement pursuant to, but without limitation, the home rule powers of the Village under Section 6, Article VII of the 1970 Constitution of the State of Illinois. SECTION 2. RULES AND DEFINITIONS. 1 A. The language in this Agreement shall be interpreted in accordance with the following rules of construction: (a) The word "may" is permissive and the word "shall" is mandatory; and (b) except where the context reveals the contrary. The singular includes the plural and the plural includes the singular, and the masculine gender includes the feminine and neutral. B. Whenever used in the upper case in this Agreement, the following words shall have the following meanings: 1. Agreement. This Economic Incentive Agreement. 2. Audit. Undertaken at the sole cost and expense of the Village, a review of the books and records of the Business by the Financial Consultant for the purpose of making a determination of the amount of Municipal Sales Tax the Village should have received under the terms of this Agreement and for the purpose of verifying Rohrman's compliance with the terms of this Agreement. 3. Business. All of the sales operations of Rohrman that occur on the Premises, including but not limited to, the sales (including the sales of parts), service and repair of automobiles and all associated operations. 4. Commencement Date. June 1, 2008. 5. Financial Consultant. The person, firm or corporation and agents thereof authorized by the Village to conduct an Audit, at the sole cost and expense of the Village, of the Business regarding all transactions occurring during any given Sales Tax Year following the date of this Agreement. 6. Gross Receipts. The term "Gross Receipts" shall have the same meaning as that which is ascribed to it in the Retailers' Occupation Tax Act. 7. Home Rule Sales Tax. The one percent (1%) sales tax imposed in the Village pursuant to Village's Home Rule Sales Tax Ordinance No. 2004-16 enacted in accordance with the Home Rule Municipal Retailers' Occupation Tax Act (65 ILCS 5/8- 11-1) and the Home Rule Municipal Service Occupation Tax Act (65 ILCS 5/8-11-5). Pursuant to the Home Rule Municipal Retailers' Occupation Tax Act, said tax shall not be imposed upon an item of tangible personal property titled or registered with an agency of the State of Illinois. 8. Municipal Sales Tax. That portion or component of the Sales Tax generated by the Business that the Village actually receives from the State of Illinois pursuant to the Village's Home Rule Sales Tax, the Retailers' Occupation Tax Act, the Service Occupation Tax Act, the Service Use Tax Act, and the Use Tax Act. 9. Municipal Sales Tax Payment. The payment to Rohrman of a portion of the Municipal Sales Tax that the Village is required to make pursuant to Section 3 of this Agreement. 10. Payment Date. Within one-hundred fifty (150) days after the end of each Sales Tax Year. 2 11 Premises. The real estate and structures located at the commonly known address of 915 West Dundee Road, Cook County, Buffalo Grove, Illinois. 12. Retailer's Occupation Tax Act. The Illinois Retailers' Occupation Tax Act, 35 ILCS 120/1 et seq., as the same has been, and may, from time to time hereafter be, amended. 13. Sales Tax(es). Any and all taxes imposed and collected by the State of Illinois pursuant to the Home Rule Sales Tax, the Retailer's Occupation Tax Act, the Service Occupation Tax Act, the Service Use Tax Act, or the Use Tax Act. 14. Sales Tax Year. The period of time commencing on the Commencement Date and ending on the date that is one year after the Commencement Date, and each of the nine (9) succeeding one year periods thereafter. 15. Service Occupation Tax Act. The Illinois Service Occupation Tax Act, 35 ILCS 115/1 et seq., as the same has been, and may, from time to time hereafter be, amended. 16. Service Use Tax Act. The Illinois Service Use Tax Act, 35 ILCS 110/1 et seq., as the same has been, and may, from time to time hereafter be, amended. 17. Use Tax Act. The Illinois Use Tax Act, 35 ILCS 105/1 et seq., as the same has been, and may, from time to time hereafter be amended. 18. Village or Village of Buffalo Grove. The Village of Buffalo Grove, an Illinois municipal corporation and home rule unit as described in the Illinois Constitution. SECTION 3. MUNICIPAL SALES TAX PAYMENT. A. The Village shall pay Rohrman 50% of the Municipal Sales Tax generated from the Business on or before the Payment Date for a maximum of$2,000,000. B. Prior to any Municipal Sales Tax Payment, Rohrman shall provide the Village with copies of its Sales Tax returns, also referred to as ST-1, ST-2, ST-556, identifying the sales of the Business on the Premises. C. The amount due pursuant to this Agreement shall not be a general obligation of the Village. The Village shall not have an obligation to pay any amounts to Rohrman except an amount equal to the Village's local sales tax share actually received from Illinois Department of Revenue on account of the Business. D. In the event that any sales tax returns that have been submitted to the Village are amended, Rohrman shall promptly forward a photocopy of such amended sales tax returns to the Village, clearly identifying them as an amendment of a sales tax return previously submitted to the Village. E. The Village shall continue the Municipal Sales Tax Payments for the ten (10) year term of this Agreement, or until Rohrman receives a total of $2,000,000, whichever occurs first. 3 F. Should Rohrman cease its Business on the Premises within two years of the Commencement Date of this Agreement, then Rohrman shall reimburse to the Village 100% of the Municipal Sales Tax Payments received pursuant to this Agreement. The duty to reimburse shall not apply if the cease of business is beyond Rohrman's control. SECTION 4. LITIGATION AND DEFENSE OF AGREEMENT. A. Litigation. If, during the term of this Agreement, any lawsuits or proceedings are filed or initiated against either party before any court, commission, board, bureau, agency, unit of government or sub-unit thereof, arbitrator, or other instrumentality, that may materially affect or inhibit the ability of either party to perform its obligations under, or otherwise to comply with, this Agreement ("Litigation"), the party against which the Litigation is filed or initiated shall promptly deliver a copy of the complaint or charge related thereto to the other party and shall thereafter keep the other party fully informed concerning all aspects of the Litigation. B. Defense. The Village and Rohrman each agree to use their respective best efforts to defend the validity of this Agreement, and all ordinances and resolutions adopted and agreements executed pursuant to this Agreement, including every portion thereof and every approval given, and every action taken, pursuant thereto. SECTION 5. REMEDIES. A. Remedies. In the event of a breach or an alleged breach of this Agreement by either party, either party may, by suit, action, mandamus, or any other proceeding, in law or in equity, including specific performance, enforce or compel the performance of this Agreement. Any claim or suit related to this Agreement shall be filed in the Circuit Court of Cook County. The prevailing party shall be entitled to recovery of its attorneys fees and costs. B. Notice and Cure. Neither party may exercise the right to bring any suit, action, mandamus or any other proceeding pursuant to Subsection A of this Section without first giving written notice to the other party of the breach or alleged breach and allowing 15 days to cure the breach or alleged breach; provided, however, that if the party accused of the breach or alleged breach cannot cure the condition within 15 days after the notice, notwithstanding the party's diligent and continuous effort, promptly commenced and diligently continued upon receipt of the notice, then the period to cure the violation or failure shall be extended for the time necessary to cure the violation with diligence and continuity, but in no event longer than 180 days unless extended in writing by the non-breaching party. SECTION 6. TERM. This Agreement shall be in full force and effect from and after the date of its execution until the date that is the earlier to occur of (a) the date that is ten (10) years after the Commencement Date or (b) the date on which the Village has made all payments required pursuant to this Agreement. SECTION 7. RELEASE OF INFORMATION. Prior to any payments by the Village of any sums as provided for in this Agreement, Rohrman shall cause to be delivered to the Village, on a monthly basis, the Illinois Retailers' Occupation Tax, Use Tax and Service Occupation Tax returns and/or other documentation 4 submitted by Rohrman to the Illinois Department of Revenue, which detail the amount of Sales Tax that Rohrman paid to Illinois Department of Revenue with respect to the Business. If necessary, Rohrman shall provide the Village with a limited power of attorney, addressed to and in a form satisfactory to the Illinois Department of Revenue, authorizing the Illinois Department of Revenue to release to the Village all gross revenue and Sales Tax information submitted by Rohrman to the Illinois Department of Revenue. Additionally, in the event that the Illinois Department of Revenue does not make available to the Village said documentation, Rohrman shall provide alternative documentation that details the amount of Sales Taxes that Rohrman paid to the Illinois Department of Revenue. SECTION 8. GENERAL PROVISIONS. A. Complete Agreement; Supersedence. This Agreement constitutes the complete agreement of the parties regarding the payment of Municipal Sales Tax to Rohrman and shall supersede and nullify all prior drafts and agreements concerning the payment of Municipal Sales Tax to Rohrman. B. Amendments. No amendment to, or modification of, this Agreement shall be effective unless and until it is in writing and is approved by the authorized representative of Rohrman and by the Village of Buffalo Grove corporate authorities by Ordinance duly adopted, and executed and delivered by the authorized representatives of each party. C. Notices. Any notice or other communication required or permitted to be given under this Agreement shall be in writing, and shall be deemed delivered to and received by the addressee thereof when delivered in person at the address set forth below, or three business days after deposit thereof in any main or branch United States Post Office, certified or registered mail, return receipt requested, postage prepaid, properly addressed to the parties, respectively, as follows: For notices and communications to the Village: Village of Buffalo Grove 50 Raupp Blvd. Buffalo Grove, Illinois 60089 Attention: Director of Finance with a copy to: William G. Raysa, Esq. Raysa &Zimmermann, LLC. 22 South Washington Park Ridge, Illinois 60068 For notices and communications to Rohrman: Mr. Bob Rohrman President The Bob Rohrman Auto Group 701 Sagamore Parkway South Lafayette, Indiana 47905 with a copy to: Mark J. Battista 1285 E. Dundee Road Palatine, II 60074 5 By notice complying with the foregoing requirements of this paragraph, each party shall have the right to change the address or addressee or both for all future notices and communications to such party, but no notice of change of address shall be effective until actually received. D. Indemnity. Rohrman shall and hereby agrees to defend, hold harmless and indemnify the Village, its President, Trustees, officers, shareholders, employees, agents and attorneys from and against any and all claims, demands, suits, damages, liabilities, losses, expenses, and judgments which may specifically arise out of the subject matter of this Agreement regarding sales tax refunds. The obligation of Rohrman in this regard shall include but shall not be limited to all costs and expenses, including reasonable attorneys' fees, incurred by the Village in responding to, defending against, or settling any such claims, demands, suits, damages, liabilities, losses, expenses or judgments specifically and only arising from the subject matter referred to in this Agreement concerning sales tax refunds. Rohrman covenants that it will reimburse the Village, or pay over to the Village, all sums of money the Village pays, or becomes liable to pay, by reason of any of the foregoing, and will make payment to the Village as soon as the Village becomes liable therefore. In any suit or proceeding brought hereunder, the Village shall have the right to appoint counsel of its own choosing to represent it. E. Governing Law. This Agreement and the rights of the parties hereunder shall be governed by, and construed, interpreted, and enforced in accordance with, the internal laws, and not the conflict of law rules of the State of Illinois. F. Interpretation. This Agreement has been negotiated by all parties and shall not be interpreted or construed against the party drafting the Agreement. G. Change in Laws. Unless otherwise explicitly provided in this Agreement, any reference to laws, ordinances, rules, or regulations of any kind shall include such laws, ordinances, rules, or regulations of any kind as they may be amended or modified from time to time hereafter. H. Headings. The headings of the sections, paragraphs, and other parts of this Agreement are for convenience and reference only and in no way define, extend, limit, or describe the meaning, scope, or intent of this Agreement, or the meaning, scope, or intent of any provision hereof. I. Time of Essence. Time is of the essence in the performance of all terms and provisions of this Agreement. J. Severability. It is the express intent of the parties hereto that should any provision, covenant, agreement, or portion of this Agreement or its application to any person, entity, or property be held void, invalid, or unenforceable by a court of competent jurisdiction, such action shall not effect the remainder of this Agreement, which shall continue in full force and effect. K. No Third Party Beneficiaries. Nothing in this Agreement shall create, or be construed to create, any third party beneficiary rights in any person or entity not a signatory to this Agreement. L. Counterparts. This Agreement may be executed in any number of multiple identical counterparts and all of said counterparts shall, individually and taken together constitute the Agreement. 6 M. Assignment. Rohrman may not assign this Agreement or the amounts, in whole or part, to be paid hereunder without the Village's prior written consent. The Village acknowledges that this Agreement is an obligation which runs to Rohrman and is not a covenant running with the land. Notwithstanding the foregoing, in the event that Rohrman sells all of its assets, or the principals of Rohrman sells all or substantially all of their stock, and following the sale, the operations of the Business remain substantially the same and in conformance with all obligations of the Agreement, this Agreement will remain in full force and affect and Village will grant its approval of the Assignment of the Agreement. The assignee is bound by all of the terms and conditions of the Agreement. N. Agreement Extension. This Agreement and the terms set forth herein, may be extended as mutually agreed upon by both parties. O. Audit. Upon prior written notice to Rohrman, and at a place and time that is mutually beneficial to both parties, the Village shall have the right conduct an Audit of Rohrman to inspect and review those books and records which are directly related to establishing Gross Receipts for any Sales Tax Year, Base Year, or any portion thereof. P. No Village Obligation. The parties acknowledge and agree that none of the terms, conditions or provisions of this Agreement shall be construed, deemed, or interpreted as (i) a restriction or prohibition on the Village from eliminating or amending it Home Rule Sales Tax, or (ii) a requirement to impose a sales or other tax for the purpose of providing a source of funds for the Municipal Sales Tax Payment. Q. Loss of Authority. In the event that the Village's authority to enter into this Agreement or to pay the Municipal Sales Tax Payment to Rohrman pursuant to this Agreement are repealed, become unexercisable, null and void or otherwise become invalid then the Village's obligations hereunder shall cease and no further obligations shall be required of the Village. R. Certifications. Each party hereto certifies hereby that it is not barred from entering into this Agreement as a result of violations of either Sections 33E-3 or 33E-4 of the Illinois Criminal Code (720 ILCS 5/33 —E-3, 5/33-E-4), that it has a written policy against sexual harassment in place in full compliance with 775 ILCS 5/2-105(A)(4), and it is in compliance with the Illinois Drug Free Workplace Act (30 ILCS 580/2). S. Inspection of Books and Records. Upon prior written notice to Rohrman, and at a place and time that is mutually beneficial to both parties, the Village shall have the right to inspect and review those books and records which are directly related to establishing Sales for any Sales Tax Year or portion thereof. 7 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized representatives as of the date first above written. VILLAGE OF BUFFALO GROVE By: Village President ATTEST: Village Clerk ROHR-GROVE MOTORS, INC. By: Its: ATTEST: Its: 8 ACKNOWLEDGEMENT STATE OF ILLINOIS ) SS COUNTY OF COOK ) This instrument was acknowledged before me on 2008 by Elliott Hartstein, the Village President of the VILLAGE OF BUFFALO GROVE, an Illinois home rule municipal corporation, and by Janet Sirabian, the Village Clerk of said municipal corporation. Signature of Notary SEAL: My Commission expires: 9 ACKNOWLEDGEMENT STATE OF ILLINOIS ) SS COUNTY OF COOK ) This instrument was acknowledged before me on 2008 by the President of ROHR-GROVE MOTORS, INC., an Illinois corporation, and by the of said company. Signature of Notary SEAL: My Commission expires: 10 Board Agenda Item Submittal xII-C Requested By: Dick Kuenkler Entered By: Debra J Akers Agenda Item Title: Resolution No.2008- A Resolution Approving an Agreement for Construction Engineering Services for the 008 Village Wide Contractual Street Maintenance Project Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 01/30/2008 02/04/2008 0 Consent Agenda PW Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $227,000 Additional Notes regarding Expenditures: Funds programmed for FY 2008 in Village's Motor Fuel Tax Fund Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Staff has prepared the attached resolution entitled, "A Resolution Approving an Agreement of Construction Engineering Services for the 2008 Village Wide Contractual Street Maintenance Project." The agreement provides for the required resident engineering and material inspection for the subject project with an upset limit of$227,000, and would complete the engineering portion of the program. We recommend that the Baxter&Woodman proposal be accepted, and the resolution be approved by the Village Board at its next regular meeting scheduled for February 4, 2008. The request to waive bids is consistent with a staff recommendation dated June 7, 2006, further supported with the adoption of Resolution No. 2007-15 on May 7, 2007,whereby Baxter&Woodman was selected to perform the 2008 design work as well as authorized to perform construction management services subject to identification and review of the manner and scope of work effort to be undertaken, also for 2008. Such scope of work is within the proposal attached as an exhibit to the proposed resolution. As noted in the narrative supporting the construction recommendation, staff is ready to proceed with Baxter&Woodman relative to the public information campaign for 2008. In addition to an upcoming affected property owner mailing, a public information forum is scheduled for March 4,which will be videotaped for broadcast. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Diu 08 Res.PDF Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: RESOLUTION NO. 2008- A RESOLUTION APPROVING AN AGREEMENT FOR CONSTRUCTION ENGINEERING SERVICES FOR THE 2008 VILLAGE WIDE CONTRACTUAL STREET MAINTENANCE PROJECT WHEREAS,THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE desire to cause the implementation of the 2008 Village Wide Contractual Street Maintenance Project; and, WHEREAS,the approval of agreement with a consulting engineer is required in order to proceed with the necessary engineering of the project. NOW,THEREFORE,BE IT RESOLVED by the President and Board of Trustees of the Village of Buffalo Grove,Lake and Cook Counties,Illinois,that the President and Clerk be,and they are hereby authorized and directed to execute the "Engineering Services Agreement - Construction." A copy of said contract is attached hereto and made a part hereof. AYES: NAYES: ABSENT: PASSED: , 2008 APPROVED: , 2008 APPROVED: Village President ATTEST: Village Clerk G:AENGINEMOrd&ReMes08-Ldoe VILLAGE OF BUFFALO GROVE, ILLINOIS 2008 STREET IMPROVEMENT PROGRAM MFT SECTION 07-00093-00-RS ENGINEERING SERVICES AGREEMENT— CONSTRUCTION THIS AGREEMENT is made this_day of ,2008,by and between the Village of Buffalo Grove,located in the Counties of Cook and Lake in the State of Illinois, hereinafter called the VILLAGE, and Baxter & Woodman, Inc., Consulting Engineers, an Illinois Business Corporation,hereinafter called the ENGINEERS,for engineering services in connection with the construction of the 2008 Street Improvement Program designated as MFT Section 07-00093-00-RS,ENGINEERS'Project No.070592.60,hereinafter referred to as the PROJECT, which will be financed in part with Motor Fuel Tax funds allotted to the VILLAGE by the State of Illinois and constructed under the general supervision of the Illinois Department of Transportation, Division of Highways, hereinafter called the DEPARTMENT. WITNESSETH that,in consideration of the covenants herein,these parties agree as follows: SECTION]. The ENGINEERS shall act as the VILLAGE's representative with duties, responsibilities and limitation of authority as stated in the construction contract documents, and shall perform or be responsible for the performance of the following engineering services for the PROJECT: 1.1 Provide General Construction Administration services which shall include: (1) Advise and confer with VILLAGE officials and staff during construction, and issue the VILLAGE's authorized instructions to the Contractor. (2) Attend the public information meeting. (3) Attend the preconstruction conference. (4) Review the Contractor's proposed construction schedule and list of subcontractors. (5) A Principal or Construction Project Manager will conduct periodic visits to the PROJECT site during construction to observe the progress of work and to interpret the plans, specifications and contract documents as necessary. - 1 - R A X T E R wop- M,M- WOODMAN (6) Provide the services of a materials testing company,as a subconsultant,to perforin proportioning and testing of Portland Cement Concrete and Bituminous mixtures in accordance with the DEPARTMENT's Bureau of Materials manuals of instructions for testing requirements for the DEPARTMENT's Quality Control/Quality Assurance Management for the PROJECT. (7) Prepare all construction payment estimates, change orders, records, and reports required by the VILLAGE for submission to the DEPARTMENT. (8) Conduct a final inspection of completed construction and issue an opinion of final completion to the VILLAGE. (9) Revise the PROJECT plans to show those changes made during construction which the ENGINEERS consider significant, and provide the VILLAGE with one set of red line mark ups of the final construction record plans. 1.2 Provide Resident Project Representatives on a full-time basis during construction to perform the following services: (1) Mark all pavement and curb and gutter for removal and replacement as construction proceeds. (2) Set lines and grades where required as construction proceeds. (3) Observe in general if the Contractor's work is inconformity with the plans and specifications,and endeavor to protect the VILLAGE against defects and deficiencies in the Contractor's work. The construction Contractor is a separate company from the ENGINEER. The VILLAGE understands and acknowledges that the ENGINEERS are not responsible for the Contractor's construction means, methods, techniques, sequences or procedures, time of performance, compliance with Laws and Regulations, or safety precautions and programs in connection with the PROJECT, and the ENGINEERS do not guarantee the performance of the Contractor and are not responsible for the Contractor's failure to execute the work in accordance with the Construction Contract Documents. (4) Keep a daily record of the Contractor's work including notations on the nature and cost of any extra work, and provide weekly reports to the VILLAGE of the construction progress and working days charged against the Contractor's time for completion. - 2 - B A X T E R WOODMAN SECTION 2. The VILLAGE shall compensate the ENGINEERS for the professional services enumerated in Section 1 hereof as follows: 2.1 The ENGINEERS' fee for the services in Subsections 1.1 and 1.2 shall be computed on the basis of the following standard hourly rates of compensation for actual work time performed: Employee Classification 2008 Hourly Rates Principal $160.00 per hour Construction Project Manager, Sr. $100.00 to $130.00 per hour Resident Project Representative. Sr. $100.00 to $114.00 per hour Engineer $82.00 to $110.00 per hour CADD Operator $72.00 to $90.00 per hour Construction Manager $84.00 to $102.00 per hour Resident Project Representative $78.00 to $104.00 per hour Surveyors/Technicians $60.00 to $80.00 per hour 2.2 The ENGINEERS shall be reimbursed for automobile travel expense at mileage charges set by the U.S. Internal Revenue service(currently$0.505 per mile)plus any out-of-pocket expenses at the actual cost. 2.3 The ENGINEERS shall be reimbursed for the subconsultant services described in Subsection 1.1 (6) at the actual cost with no additional mark-up. 2.4 The ENGINEERS' total fee as defined in the approved plans and specifications shall not exceed $227,000 subject to the following terms: (1) The PROJECT is to be completed in 70 contract working days which will begin to be charged to the Contractor on May 1, 2008. Work also includes staking out the PROJECT for construction starting approximately March 3, 2008, and completing the construction of the PROJECT by October 1, 2008. (2) Provide a Resident Project Representative, Sr. at the construction site on a full-time basis of ten(10)hours per day for seventy(70)working days,in addition eight(8) hours per day for twenty-one(21)days,and an additional Resident Project Representative ten (10) hours per day for twenty (20) days worked (Monday through Friday). For one (1) Technician, provide forty (40) days worked for eight (8) hours per day (Monday through Friday),and provide ten(10) Saturdays at ten(10)hours per day for one(1)Resident Project Representative, Sr. Overtime at 1.5 times the Standard Hourly Rate for Resident Project Representatives and Technicians will apply to all hours over forty (40) per week and Saturdays. - 3 - B A X T E R WOODMAN (3) Provide a Resident Project Representative, Sr. and a Resident Project Representative, thirty (30) days at ten (10) hours per day for initial survey and stakeout. Work includes setting lines and grades,marking pavement,curb,and driveways for removal and replacement as construction proceeds. (4) The subconsultant cost for materials testing does not exceed$11,000. 2.5 The ENGINEERS' total fee for engineering services stated in Subsection 2.4 hereof shall not exceed the stated amount unless the ENGINEERS justify and the VILLAGE concurs in writing that the increased time of effort and/or incurred expenses are necessary and essential to complete the PROJECT. During progress of work under this Agreement,the ENGINEERS shall continuously monitor their costs and anticipate future costs, and if such monitoring indicates possible costs in excess of the amounts stated,the ENGINEERS shall immediately notify the VILLAGE in writing of such anticipated increases so that a proper adjustment to the agreed compensation for engineering services can be made;however,if the ENGINEERS fail to so notify the VILLAGE of anticipated increases of engineering costs, the ENGINEERS waive any claim for extra compensation after the work has been completed. 2.6 The ENGINEERS may submit monthly statements for payment of services as the PROJECT progresses. These statements shall be supplemented by time records and other supporting documents as may be requested by the VILLAGE. 2.7 Payments to the ENGINEERS shall be due and payable within thirty (30) consecutive calendar days from the ENGINEERS' invoice to the VILLAGE. SECTION 3. The parties hereto further mutually agree: 3.1 This Agreement maybe terminated,in whole or in part,by either party if either of the other parties substantially fails to fulfill its obligations under this Agreement through no fault of the terminating party; or the VILLAGE may terminate this Agreement, in whole or in part, for its convenience. However, no such termination may be effected unless the terminating party gives the other party(1)not less than ten(10)calendar day's written notice by certified mail of intent to terminate, and (2) an opportunity for a meeting with the terminating party before termination. If this Agreement is terminated,the ENGINEERS shall be paid for services performed to the effective date of termination, including reimbursable expenses. 3.2 The ENGINEERS agree to hold harmless,indemnify and defend the VILLAGE and each of its officers, agents and employees from any and all liability claims, losses, or damage arising out of or alleged to arise from negligence in the performance of the services - 4 - B A X T E R Prim M,M- WOODMAN under this Agreement,but not including liability that maybe due to the sole negligence of the VILLAGE,or other consultants,contractors or subcontractors working for the VILLAGE,or their officers, agents and employees,the ENGINEERS' liability shall be for any negligence for which the VILLAGE may be found liable to third parties by reason of having hired the ENGINEERS for this PROJECT; however, the VILLAGE agrees not to require the ENGINEERS to maintain professional liability insurance coverage of more than five hundred thousand dollars ($500,000) for such warranties due to the ENGINEERS' professional negligent acts, errors, or omissions. The ENGINEERS shall provide the VILLAGE with a current certificate of insurance for their comprehensive liability and professional liability insurance coverage. 3.3 The ENGINEERS shall be responsible for their professional quality,technical accuracy,timely completion,and coordination of all services furnished or required under this Agreement, and shall endeavor to perform such services with the same skill and judgment which can be reasonably expected from similarly situated professionals. 3.4 The VILLAGE may, from time to time,by written order,make changes within the general scope of this Agreement in the services or work to be performed by the ENGINEERS. If such changes cause an increase or decrease in the ENGINEERS' costs of, or time required for, performance of any services under this Agreement, whether or not changed by any order, an equitable adjustment shall be made and this Agreement shall be modified in writing accordingly. The ENGINEERS must assert any claim for adjustment under this provision in writing within 30 days from the date of receipt by the ENGINEERS of the notification of change,unless the VILLAGE grants a further period of time before the date of final payment under this Agreement. No service for which an additional compensation will be charged by the ENGINEERS shall be furnished without the written authorization of the VILLAGE. 3.5 All claims, counter-claims,disputes and other matters in question between the parties hereto arising out of or relating to this Agreement or breach thereof will be decided by arbitration in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association if the parties mutually agree, or in a court of competent jurisdiction within the State of Illinois. 3.6 The ENGINEERS warrant that they have not employed or retained any company or person,other than a bona fide employee working solely for the ENGINEERS,to solicit or secure this contract, and that they have not paid or agreed to pay any company or person, other than a bona fide employee working solely for the ENGINEERS, any fee, commission,percentage,brokerage fee,gifts,or any other consideration,contingent upon or resulting from the award of making of this contract. For breach or violation of this warranty, the VILLAGE shall have the right to annul this contract without liability. - 5 - R A X T E R Prop- W,l WOODMAN 3.7 The ENGINEERS certify that they have not been barred from signing this Agreement as a result of a violation of Sections 33E-3 and 33E-4 of the Criminal Code of 1961 (Chapter 38 of the Illinois Revised Statutes). IN WITNESS WHEREOF the VILLAGE has caused the execution of this Agreement to be made by its VILLAGE President and attested by its Clerk pursuant to a resolution passed by the Board of Trustees, which resolution is considered to be part of this Agreement the same as though it were written herein, and the ENGINEERS have hereunto set their hand and seal as of the day and year first above written. BAXTER & WOODMAN, INC. VILLAGE OF BUFFALO GROVE, ILLINOIS BY: By: President/CEO Village President -9, Z008 Date of Signature Date of Signature (SEAL) (SEAL) ATTEST: ATTEST: 7 Secretary Village Clerk 1 ABI'GM070592.60-2008 Street CS\I0-CE Est-ESA\070592.60 ESA.doc MDD:_jak - 6 - B A X T E R a WOODMAN Board Agenda Item Submittal xII-D Requested By: Dick Kuenkler Entered By: Debra J Akers Agenda Item Title: Resolution No.2008- A Resolution Approving an Agreement for Design Engineering Services for the 2009 Village Wide Contractual Street Maintenance Project Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 01/30/2008 02/04/2008 � Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $79,000 Additional Notes regarding Expenditures: Funds budgeted in Village's FY 2008 Motor Fuel Tax Fund budget. Funds set aside for calendar 2009 street maintenance design efforts. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. We have prepared the attached resolution entitled, "A Resolution Approving an Agreement for Design Engineering Services for the 2009 Village Wide Contractual Street Maintenance Project". The Agreement provides for the required design engineering for the 2009 street project with an upset limit of $79,000.00. The proposed project consists of those streets identified in Exhibit A and is approximately 8.25 miles in length(increased from the 6.33 miles previously planned). The Agreement includes an appropriate amount of hours for the needed evaluation, design, and document preparation for the project. We recommend that the Village Board accept Baxter&Woodman's proposal and that the Village Board approve the resolution. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files r 09 Str Prog Design.PDF Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: RESOLUTION NO. 3D08— A RESOLUTION APPROVING AN AGREEMENT FOR DESIGN ENGINEERING SERVICES FOR THE 2008 VILLAGE WIDE CONTRACTUAL STREET MAINTENANCE PROJECT VVHEREAS, THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE donina to cause the implementation of the 2009 Village Wide Contractual Street Maintenance Project; and, WHEREAS, the approval of an agreement with a consulting engineer is required in order tn proceed with the necessary engineering of the project, NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Buffalo Grove, Lake and Cook Cnundon. |Uinnin. that the President and Clerk be, and they are hereby authorized and directed to execute the "Village of Buffalo Grove Street Improvements, Section 08-00094-00-R8' Engineering Design Services Agreement". Aoopy of said contract ia attached thereto and made a part thereof. AYES: NAYEG: ABSENT: PASSED: 2008 APPROVED: 2008 APPROVED: Village President ATTEST: Village Clerk o:\ew81msEnx0m&Ros\nosU8'2.uvc VILLAGE OF BUFFALO GROVE, ILLINOIS 2009 STREET IMPROVEMENTS SECTION 08-00094-00-RS ENGINEERING DESIGN SER VICES AGREEMENT THIS AGREEMENT is made as of the day of 2008,by and between the Village of Buffalo Grove,Illinois,hereinafter referred to as the VILLAGE,and Baxter& Woodman,Inc.,Consulting Engineers,an Illinois Business Corporation,hereinafter referred to as the ENGINEERS, for engineering services in connection with the 2009 Street Improvements, designated as Section 08-00094-00-RS, ENGINEERS' Project No. 080014.40, hereinafter referred to as the PROJECT. Motor Fuel Tax funds, allotted to the VILLAGE by the State of Illinois under the general supervision of the State Department of Transportation,hereinafter referred to as the DEPARTMENT,will be used entirely or in part to finance engineering services as described below. WITNESSETH that in consideration of the mutual covenants herein, these parties agree as follows: SECTION 1. The ENGINEERS shall perform or be responsible for the performance of the following engineering services for the PROJECT: 1.1 Utilize existing subdivision drawings or digital aerial photography supplied by the VILLAGE as base sheets for the preparation of drawings. Streets to be included in the Program are described in Exhibit A of this Agreement. 1.2 Make or cause to be made subsurface investigations and analysis thereof required for the design of the proposed PROJECT in accordance with the current requirements of the DEPARTMENT. 1.3 Review and analyze traffic studies and counts to be furnished by the VILLAGE for those streets requiring a structural pavement design. 1.4 Prepare Plans, Special Provisions and Estimates of Cost. Five(5)copies of the Plans, Special Provisions, Proposals and Estimate of Cost shall be furnished to the - 1 - 8 A X T E R �4-w- WOODMAN VILLAGE. Additional copies of any or all documents, if required, shall be furnished to the VILLAGE by the ENGINEERS at their actual cost for reproduction. 1.5 Attend conferences to be held at the request of the VILLAGE for review and evaluation of proposed improvements. 1.6 Provide documents for bidding and assist the VILLAGE in receiving and evaluating bids, make recommendation to the VILLAGE for an award of a contract and prepare final contract documents for approval by the VILLAGE and the DEPARTMENT. SECTION2. The VILLAGE agrees to appoint a Project Manager who shall be in responsible charge and direct control of the PROJECT at all times. The Project Manager will make available to the ENGINEERS all available reports, maps, traffic counts and data pertaining to the proposed improvements. SECTION 3. The VILLAGE shall compensate the ENGINEERS for the professional services enumerated in Section 1 hereof as follows: 3.1 A lump sum of$8,991 for profit only. 3.2 Reimbursement for all costs related to the direct salaries of employees for time chargeable to the PROJECT necessary to fulfill the terms of this Agreement. 3.3 Reimbursement for overhead and/or indirect costs incurred in fulfilling the terms of this Agreement. 3.4 Reimbursement for payroll burden and fringe costs, and direct non-salary costs incurred in fulfilling the terms of this Agreement. 3.5 Travel and other out-of-pocket expenses will be reimbursed to the ENGINEERS at their actual cost. 3.6 The maximum amount of the total fee payment under this Agreement as determined in Subsections 3.1,3.2,3.3,3.4 and 3.5,and in Exhibit F, shall be$79,000 unless there is a substantial change in the scope, complexity, or character of the work. 3.7 The ENGINEERS may submit monthly statements for payment of services as the PROJECT progresses. 3.8 Payments to the ENGINEERS shall be due and payable within forty-five(45) consecutive calendar days from the date of the ENGINEERS' invoice to the VILLAGE. - 2 - B A X T E R WOODMAN SECTION 4. The parties hereto further mutually agree: 4.1 The ENGINEERS shall proceed with the services under this Agreement promptly after receiving the DEPARTMENT's approval and the VILLAGE's authorization to proceed. This Agreement will be in effect through February 2009 or until such time as terminated under Subsection 4.16 hereof 4.2 All Reports, Plans, Plats and Special Provisions to be furnished by the ENGINEERS pursuant to this Agreement will be in accordance with the current standard specifications and policies of the DEPARTMENT,it being understood that all such Reports, Plats, Plans and Drafts shall, before being finally accepted, be subject to approval by the VILLAGE and said DEPARTMENT. 4.3 The basic survey notes and sketches, charts, computations and other data prepared or obtained by the ENGINEERS pursuant to this Agreement will be made available, upon request,to the VILLAGE or the DEPARTMENT without cost and without restriction or limitations as to their use. 4.4 All plans and other documents furnished by the ENGINEERS pursuant to this Agreement will be endorsed by them and will show their professional seal where such is required by law. 4.5 The ENGINEERS will submit, upon request by the VILLAGE or the DEPARTMENT, a list of the personnel and the equipment they propose to use in fulfilling the requirements of this Agreement. 4.6 Overhead and indirect costs shown on Exhibits C and D of this Agreement,as a percent of direct payroll cost,are the ENGINEERS' actual overhead and indirect costs based on the ENGINEERS' records for the past one year prior to the effective date of this Agreement. 4.7 Payroll burden and fringe benefit costs shown on Exhibits C and D of this Agreement as a percent of direct payroll cost are the ENGINEERS' actual payroll and fringe benefits cost based on the ENGINEERS' records for the past one year prior to the effective date of this Agreement. 4.8 A schedule of the ENGINEERS' regular hourly salary range for each classification of employee expected to be productively engaged in work necessary to fulfill the terms of this Agreement,is shown on Exhibit E of this Agreement. This schedule is for calendar year 2008 and may be revised annually as necessary to provide for increases in employee wages. - 3 - B A X T E R Prop- WOODMAN 4.9 The ENGINEERS agree that services stipulated in Subsection 1.2 of this Agreement,if required and mutually agreed to by the VILLAGE and the ENGINEERS,shall be paid for at the actual cost to the ENGINEERS, to be verified by copies of invoices from the party doing the work, subject to Section 3.6 above. 4.10 The ENGINEERS warrant that they have not employed or retained any company or person,other than a bona fide employee working solely for the ENGINEERS,to solicit or secure this Agreement,and that they have not paid or agreed to pay any company or person, other than a bona fide employee working solely for the ENGINEERS, any fee, commission,percentage,brokerage fee,gifts,or any other consideration,contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty,the VILLAGE shall have the right to annul this Agreement without liability, or in its discretion to deduct from the Agreement price or consideration,or otherwise recover,the full amount of such fee, commission,percentage brokerage fee, gift, or contingent fee. 4.11 The ENGINEERS represent that they have, or will secure at their own expense, all personnel required in performing the services under this Agreement. Such personnel shall not be employees of or have any contractual relationship with the VILLAGE. All of the services required hereunder shall be performed by the ENGINEERS or under their supervision, and all personnel engaged in the work shall be qualified and authorized under state and local law to perform such services. 4.12 The ENGINEERS shall not be responsible for any delays in the performance of services hereunder caused by strikes,action of the elements,acts of any government,civil disturbances, delays of the VILLAGE in supplying information or in approving documents submitted by the ENGINEERS,or any other cause beyond their reasonable control or for the expenses or direct or indirect costs or consequences arising from such delay. 4.13 The VILLAGE may, from time to time, require changes in the scope of the services of the ENGINEERS to be performed hereunder. Such changes, including any increase or decrease in the amount of the ENGINEERS'compensation, which are mutually agreed upon by and between the VILLAGE and the ENGINEERS, shall be incorporated in written amendments to this Agreement. 4.14 The ENGINEERS will not discriminate against any employee or applicant for employment because of race,color,religion,sex or national origin. The ENGINEERS shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race,color,religion,sex or national origin. Such actions shall include, but not be limited to, the following: employment, upgrading, demotions or transfers,recruitment or recruitment advertising;layoffs or terminations;rates of pay or other forms of compensation; selection for training including apprenticeship; and - 4 - 8 A X `f E R Prow- WOODMAN participation in recreational and educational activities. The ENGINEERS agree to post,in conspicuous places available to employees and applicants for employment, notices to be provided setting forth the provisions of this non-discrimination clause. The ENGINEERS will in all solicitations or advertisements for employees placed by or on behalf of the ENGINEERS, state that all qualified applicants will receive consideration for employment without regard to race, color,religion, sex or national origin. The ENGINEERS will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement so that such provisions will be binding upon each subcontractor provided that the foregoing provisions shall not apply to contracts or subcontracts for standard commercial supplies or raw materials. 4.15 If the ENGINEERS are of the opinion that any work they have been directed to perform is beyond the scope of the Agreement and constitutes extra work, they shall promptly notify the VILLAGE of that fact in writing before proceeding. No extra work shall be eligible for payinent unless it is authorized in writing in advance by the VILLAGE. In the event the VILLAGE determines that such work does constitute extra work,it shall provide extra compensation to the ENGINEERS upon a fair and equitable basis. 4.16 This Agreement may be terminated, in whole or in part, in writing by either party if either of the other parties substantially fails to fulfill its obligations under this Agreement through no fault of the terminating party; or the VILLAGE may terminate this Agreement, in whole or in part, in writing, for its convenience. However, no such termination may be effected unless the terminating party gives the other party (1) not less than ten (10) calendar days written notice (delivered by certified mail, return receipt requested) of intent to terminate, and (2) an opportunity for a meeting with the terminating party before termination. If this Agreement is terminated by the VILLAGE for default,the ENGINEERS shall be paid for services performed to the effective date of termination, including reimbursable expenses. If this Agreement is terminated by either the ENGINEERS for default or by the VILLAGE for convenience,the ENGINEERS shall be paid for services performed to the effective date of termination, including reimbursable expenses plus five percent (5%) of the total compensation earned to the effective date of termination as extra compensation for the ENGINEERS'rescheduling adjustments,reassignment of personnel, and related costs incurred due to termination. If, after termination by the VILLAGE for failure of the ENGINEERS to fulfill contractual obligations under this Agreement, it is determined that the ENGINEERS had not so failed,the termination shall be deemed to have been effected for the convenience of the VILLAGE, and the ENGINEERS shall be paid accordingly. 4.17 The ENGINEERS certify that they have not been barred from signing this Agreement as a result of a violation of Sections 5/33E-3 and 5/33E-4 of the Criminal Code (Chapter 720 of the Illinois Compiled Statutes). - 5 - B A X 'T E R Prop- WOODMAN 4.18 The ENGINEERS agree to hold harmless and indemnify the VILLAGE and each of its officers, agents and employees from any and all liability claims, losses, or damages arising out of or alleged to arise from negligence in the performance of the services under this Agreement,but not including liability that may be due to the sole negligence of the VILLAGE or other consultants, contractors or subcontractors working for the VILLAGE,or their officers, agents and employees. The VILLAGE agrees to hold harmless and indemnify the ENGINEERS,and each of their officers, agents and/or employees from any and all liability claims,losses, or damages arising out of or alleged to arise from negligence in the performance of the services under this Agreement that may be due to the sole negligence of the VILLAGE or other consultants, contractors, or subcontractors working for the VILLAGE, or their officers, agents and/or employees. The VILLAGE acknowledges that the ENGINEER is a Business Corporation and not a Professional Service Corporation,and further acknowledges that the corporate entity,as the party to this contract,expressly avoids contracting for individual responsibility of its officers, directors, or employees. The VILLAGE and ENGINEERS agree that any claim made by either party arising out of any act of the other party,or any officer,director,or employee of the other party in the execution or performance of the Agreement, shall be made solely against the other party and not individually or jointly against such officer, director, or employees. 4.19 For the duration of the PROJECT, the ENGINEERS shall procure and maintain insurance for protection from claims under worker's compensation acts,claims for damages because of bodily injury including personal injury, sickness or disease or death of any and all employees or of any person other than such employees, and from claims or damages because of injury to or destruction of property including loss of use resulting there from, alleged to arise from the ENGINEERS' negligence in the performance of services under this Agreement. The VILLAGE shall be named as an additional insured on the ENGINEERS' general liability insurance policy. The limits of liability for the insurance required by this Subsection are as follows: (1) Worker's Compensation: Statutory Limits (2) General Liability Per Claim: $1,000,000 Aggregate: $2,000,000 (3) Automobile Liability Combined Single Limit: $1,000,000 - 6 - E A X T E R Prim WOODMAN (4) Excess Umbrella Liability Per Claim and Aggregate: $5,000,000 (5) Professional Liability Per Claim and Aggregate: $5,000,0001$5,000,000 4.20 Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, the total liability, in the aggregate, of the ENGINEERS and their officers, directors, employees, agents, and any of them, to the VILLAGE and anyone claiming by,through or under the VILLAGE,for any and all claims,losses,costs or damages whatsoever arising out of, resulting from or in any way related to the PROJECT or the Agreement from any cause or causes, including but not limited to the negligence, professional errors or omissions, strict liability or breach of contract or warranty express or implied of ENGINEERS or their officers, directors, employees, agents or any of them, hereafter referred to as the "VILLAGE's Claims", shall not exceed the total insurance proceeds available to pay on behalf of or to the ENGINEERS by their insurers in settlement or satisfaction of VILLAGE's Claims under the terms and conditions of ENGINEERS' insurance policies applicable thereto,including all covered payments made by those insurers for fees, costs and expenses of investigation, claims adjustment, defense and appeal. 4.2 1 The ENGINEERS are responsible for the quality, technical accuracy,timely completion, and coordination of all Designs, Drawings, Specifications, Reports, and other professional services furnished or required under this Agreement, and shall endeavor to perform such services with the same skill and judgment which can be reasonably expected from similarly situated professionals. 4.22 All Reports,Drawings, Specifications,other documents,and electronic media prepared or furnished by the ENGINEERS pursuant to this Agreement are instruments of service in respect to the PROJECT, and the ENGINEERS shall retain the right of reuse of said documents and magnetic media by and at the discretion of the ENGINEERS whether or not the PROJECT is completed. Reproducible copies of the ENGINEERS'documents and electronic media for information and reference in connection with the use and occupancy of the PROJECT by the VILLAGE and others shall be delivered to and become the property of the VILLAGE upon request;however,the ENGINEERS'documents and magnetic media are not intended or represented to be suitable for reuse by the VILLAGE or others on additions or extensions of the PROJECT,or on any other project. Any such reuse without verification or adaptation by the ENGINEERS for the specific purpose intended will be at the VILLAGE's sole risk and without liability or legal exposure to the ENGINEERS, and the VILLAGE shall indemnify and hold harmless the ENGINEERS from all claims, damages, losses and expenses including attorneys' fees arising out of or resulting therefrom. Any furnishing of additional copies and verification or adaptation of the ENGINEERS'documents - 7 - B A R T E R WOODMAN and electronic media will entitle the ENGINEERS to claim and receive additional compensation from the VILLAGE. Electronic media are furnished without guarantee of compatibility with the VILLAGE's software or hardware, and the ENGINEERS' sole responsibility for such media is to furnish replacements of defective disks within 30 days after initial delivery. IN WITNESS WHEREOF, the parties hereto have caused the execution of this Agreement by their duly authorized officers as of the day and year first above written. BAXTER& WOODMAN, INC. VILLAGE OF BUFFALO GROVE, ILLINOIS By By �� President/CEO President moo.$ Da of Signature Date of Signature (SEAL) (SEAL) ATTEST: ATTEST: Secretary Clerk JJF:jak Attachment - 8 - B A X T E R WOODMAN VILLAGE OF BUFFALO GROVE, ILLINOIS 2009 STREET IMPROVEMENTS SECTION 08-00094-00-RS EXHIBIT A YEAR 2009 PROJECT DESCRIPTION Street Limits Dogwood Terrace Pauline Avenue to end Hazelwood Terrace Pauline Avenue to end Buckthorn Terrace (W) Horatio Boulevard to Buckthorn Court Buckthorn Court Buckthorn Terrace to end Ridgewood Lane Pauline Avenue to Horatio Boulevard Knollwood Drive Thompson Boulevard to Oxford Drive Oxford Drive Knollwood Drive to end Woodstone Circle Woodstone Drive to Woodstone Drive Woodstone Drive Weiland to Woodstone Circle Sandalwood Road Buffalo Grove Road to Port Clinton Road Sandalwood Court Sandalwood Road to end Raintree Road Sandalwood Road to Sandalwood Road Raintree Court Sandalwood Road to end Bayberry Drive Sandalwood Road to Sandalwood Road Scottish Pine Court Raintree Road to end White Oak Court Raintree Road to end Blue Ash Drive Sandalwood Road to Unit Line Chestnut Terrace Prairie Road to Brandywyn Lane Chestnut Court East Chestnut Terrace to end Chestnut Court West Chestnut Terrace to end Crabapple Terrace Chestnut Terrace to end Acorn Place Chestnut Terrace to end Timberhill Lane Lake Cook Road to Bernard Drive Windsor Drive Weidner Road to Bernard Drive Whitehall Drive Arlington Heights Road to Timberhill Lane - 1 - B A X T E R Pro _ t WOODMAN Whitehall Court Whitehall Drive to end Country Lane Stonegate Road to Weidner Road Fabish Drive Hobson Drive to Deerfield Parkway Fabish Court Fabish Drive to end Hilldale Lane Fabish Drive to Hobson Drive Canterbury Drive Hilldale Lane to Fabish Drive Cumberland Lane Canterbury Lane to Fabish Drive Cumberland Court Cumberland Drive to end Brandywyn Lane Aptakisic Road to Com Ed Row Coventry Lane Brandywyn Lane to end Coventry Court Coventry Lane to end London Court Brandywyn Lane to end Dover Court Brandywyn Lane to end Brandywyn Lane Deerfield Parkway to Thompson Boulevard Brandywyn Court Brandywyn Lane to end LeJardin Court Armstrong Drive to end Old Oak Drive Buffalo Grove Road to end Old Oak Court West Old Oak Drive to end Old Oak Court East Old Oak Drive to end - 2 - B A X T E R or- ;4W 4 WOODMAN VILLAGE OF BUFFALO GROVE, ILLINOIS 2009 STREET IMPROVEMENTS SECTION 08-00094-00-RS EXHIBIT B SCOPE OF SERVICES 1. MANAGE PROJECT Plan, schedule, and control the activities that must be performed to complete the PROJECT including budget,schedule,and scope. Confer with VILLAGE staff, from time to time, to clarify and define the general scope, extent and character of the PROJECT and to review available data. Prepare and submit monthly invoices and coordinate invoices from sub-consultants. Attend one kick-off meeting with the VILLAGE to review the PROJECT and establish PROJECT criteria and establish clear lines of communication,and one progress meeting to review the Plans,Contract Proposal and Estimate of Cost prior to submittal to the DEPARTMENT. 2. PRELIMINARY PLANS, SPECIFICATIONS, AND ESTIMATE OF COST ■ FIELD EVALUATION - Perform a field evaluation on the condition of existing pavements and curbs and gutters, and calculate quantities of pavement repair. ■ GEOTECHNICAL REPORT — Employ the services of a geotechnical subconsultant to take pavement cores of the surface and base material to determine the composition of the existing pavement material. The geotechnical consultant will provide an analysis of the cores in accordance with the requirements of the DEPARTMENT. ■ IMPROVEMENT STRATEGY DEVELOPMENT - Develop pavement improvement strategies and estimated costs for each pavement section. ■ PRELIMINARY GEOMETRIC PLANS-Prepare schematic geometric plans (no topographic survey) for the proposed improvements. ■ ESTIMATE OF COST-Prepare a summary of quantities, schedules and an Engineer's Estimate of Cost. - 1 - 8 A X T E R _ . WOODMAN ■ SPECIAL PROVISIONS — Prepare special provisions in accordance with IDOT MFT guidelines. ■ AGENCY COORDINATION - Meet and coordinate the proposed improvements with the DEPARTMENT. Notify and coordinate the proposed improvements with utility companies. 3. FINAL PLANS, SPECIFICATIONS, AND ESTIMATE OF COST ■ QC/QA—Perform an in-house peer review and constructability review of the pre-final plans, specifications, and estimates of cost for the PROJECT. ■ FINAL CONTRACT PLANS AND CONTRACT PROPOSAL - Prepare contract documents consisting of Plans, Special Provisions, Contract Proposals, and Engineer's Estimate of Probable Construction Cost and submit these documents to the DEPARTMENT for the VILLAGE to receive construction bids. Make any necessary changes to the documents as required by the DEPARTMENT in order to secure approval. 4. ASSIST BIDDING Provide documents forbidding and assist the VILLAGE in solicitation of bids from as many qualified bidders as possible,receive and evaluating bids,tabulate bids,and make a recommendation to the VILLAGE for an award of contract. - 2 - E A x T E R WOODMsAN VILLAGE OF BUFFALO GROVE, ILLINOIS 2009 STREET IMPROVEMENTS SECTION 08-00094-00-RS EXHIBITS C&D Overhead* Rate as Pereentaze Rate of Employee Compensation Total Percent Salaries 88.00% Retirement plan 32.00% Repairs 1.00% Rents 6.00% Taxes 1.00% Interest 0.00% Contributions 0.00% Depreciation 7.00% Dues& Subscriptions 1.00% Utilities(Elec. etc.) 1.00% Insurance 1.00% Professional Services 3.00% Office Supplies& Services 4.00% Advertising&Promotion 0.00% Computer Service 5.00% Convention & Seminars 2.00% Recruitment&Relocation 0.00% Vehicle Maintenance 0.00% Reproduction 2.00% Postage 0.00% Travel 2.00% Testing 0.00% Entertainment 0.00% Uncollectible Accounts 0.00% Misc. Services&Expenses 1.00% IDOT Approved Rate 157.00% *Payroll Burden and Indirect Cost - 1 - B A x Y E R ok woo VILLAGE OF BUFFALO GROVE, ILLINOIS 2009 STREET IMPROVEMENTS SECTION 08-00094-00-RS EXHIBIT E BAXTER& WOODMAN, INC. 2008 SCHEDULE OF HOURLY WAGE RATES AND OVERHEAD COSTS FOR PROFESSIONAL SERVICES HOURLY EMPLOYEE CLASSIFICATION WAGE RATES Principal $56 to $74 Senior Engineer $35 to $62 Planner $42 to $62 Construction Manager, Sr. $32 to $55 Designer $36 to $44 Resident Project Representative, Sr. $30 to $44 Engineer $26 to $42 Water/Wastewater Operations $32 to $38 Construction Manager $28 to $36 Resident Project Representative $20 to $38 Staff Engineer $20 to $34 CADD Operator $20 to $36 Surveyor/Technician, Sr. $20 to $30 Surveyor/Technician $16 to $30 Administrative Assistant $12 to $28 Secretary $10 to $30 Technician $16 to $26 General and employee overhead is 157% of employee compensation. Mileage Charges—Same as the Mileage Charge set by the U.S. Internal Revenue Service. Global Positioning System Survey Equipment Usage is $60/hour. Trimble Robotic Survey Equipment Usage is $48/hour. All-Terrain Vehicle usage is$40/hour. Savannah Rain Logger usage is $10/day. Traffic Counters$50/day. l:\BFGVV\080014\40-Design\ManageProject\Agreement\FngSvc.doc - 1 - B A X T E R _ t WOODMAN coo 0'�:) 0 0 C�'C,C) 0 CD 0 C,CD q co.000000. q c q c c LL . . q q q q q q q q t- w o (1) m m o OD m N U)(6 6 (Ii c15 r-�6 c 0 < �T (D Lr) m cy)m m C c o6 Lrs cD c 0 c'T "t 10 m�2 m — x air, z L� o c �2 w iQ :�c"!6, Lr!m c� Lf)Lr)(D cc� f r v! f- 0 (6 (Ii 0, e9 V)61) Na69 cl 69 69 v� w r — c6 to 69 Gs �2 391 .. 0 < x o a- F- ID C)o (D c c Cl o o c c c c c o c c:)c c o c c o o c c 4 o 0 o o 0 0000000000000 C,c c m 0 q c c Cl q q q c)c Cl LL oD LO r--— o m"t m w N m m c w oo (D I-- 'n r-- (N rl-(o CO LO(o"T a)N(D 69 U�t� O 6 L, ea(D r- "T u)to 10 Lr) oo 69 cl) tryF- 0 In Q�l I) Z 6s69 Cq tfa fo to N to(o Ha to tia to F- p, to cl)fo W E j c c cc c O In I to cc c o z F- 66 vs C� 00 z w(1)n 0— 4 m D Y 9 lw U W 0 F- < =U F- 0 w 0 0—F- 05 w, < <LL < u) c i < LL 0 Zij Ix c oo 0 W esa 0 < x < oV) D W W 0 z co < T z (n 0:0 ww of w w w LU U)>- E-L D >0< u In m 0 C) C) > w o c c o o C) C) c Cl o c o C,o o 000000 00000 LU 0 0 0 q q c:) q S U) . . . qqqqqqqq qqqqqq o'D o c w Irl-) -It m w�D m r- c N N6 "t C,tl- o"(D w c m o o oo I- rl- c C)N��C\l T 04 r� z cy) co LQ (1) LO 6q C,) (of,,! t N "co Eo m w 69 1 69 to to Y)va co u�l_:(Aw 69 11 to— 69 to w).o) Co 69 69 CO CO > z 0 0 a c c o Cl O c q q c c o c 0o o o c o o c c o o oc 7 7 7 t q 8 E, 0 0 o I- z W N o li- w Lo U) Lo mmmwwm m 0 co ltLon rl- Lo m lo u-I 2 r 'It 'I,- lm ti: m m , �2 cD �2 l2 Gq G�'bms v�69'z va ua 6'� w CO to 69 u�'ull 6%u)('(o u� va to w 69 69 Z5 LU F- z z in a. 0 ui u LU W 0 T Cn J m o In rl c o c Lo C)to o u�o m LD w o r-- c u)w c o o w 0 + + + 0 _j u�u� un t": rl� u� C-) 0 UJ vmv 'r m' Odd d -,I- m V V m'IT m co v oo v m-q v co m -j w m m M M M M M N M M M M N M N co co co co"N m m u)" CLppo= T E&6fl t9 Ea Ua(1�U")69 U31 U31 61)Ua Ea eo Ua 69 Ua 69 Co 6S 69 69 69 u3l 61a + -j LU + + + :7 - UJ uj J J m 0 m 0 to to O V)O to tf>C) c (D U� 04 Lo Lo un C, C7 -q- C-4 c c CC w cn 0 0 c� (n M 04 v) v r w c q > F- c14 It Lo o (n0 z 0 > < =) u-) C� u. M w w -1 20 (D c� cD 0 2 u)LQ OR Ffa oo cD w toCa cm E—S 0 < Cr x u- a- w u- z (n2 0 w w u) CC. w w aLL w 'u� =— g = — )� — — >- >- = g = — >-W 0>- 0 w x w L) Jaa 0 af of a w w a w w w of w w w b w Q� a I Ir of 2 of w 4 af ,T >- rE <w w z w I w w m w I w I< w< W Z W W <Q- W W a� < (D o)�- 4 0 FO w w WWWWWOWWWWF- WF- w w w w�- 0 W W F- F- < c cf) z z (n — — 0 g g g g o g g g g xw g wx go ww o wx G) 0 M 0 0 _jO00000000000 0 �CD(D 0 0 (D (D Z C) 0 0 2 0�z z LUZZZZ < ZZZZWZW z w z z w < z z 0 w c Oo 0 uj L) il w W.U) LL W W'W W,C)W'W w w c/),W u). w u- w w(0 C) w w U U) I.- (n to 0 U)F- L) LL 0 U) 0 UF- LL _j z �W- 0 U) F- W F- < w 0 U) o 0 0 W 2 Q� 0 Z c 0 w F- p 0- 0 z U) F- z w 0 0 Cl -j o �-to << < < @) F-j)� U) IL z I of z 0, z <0 0 z 0 (0 owo < w > z U o 02 < w z F0 0 �2 w0.6 -j I z a- > < _j C) 0 F-(D < z w w w w w C) z 0 (0 —> C) 0 W z 0 (0< z ad u) F- M < F- F- W U) F- (< ui z w X w u) 0 z < fL co 0 ra u) Z W W W F- 0 W LL LL LL -j Z 0 of U 0 F- C) W W CL F- w F- 0 0 (D (n w 0 F- w 0 000=) > < z F- , Taf 2 w w W uj < < z (D LL x ul C)z F- _j 0. Z) 0 Lli 0 0 w w 0 < C) 0 X X X fr W Cr )� -j Z 0 w 0 F- z () E [L-a:0 w < T w a. C) (6 z Ei > flf z < LL 0 a. - LLJ u- 0 w w < F- _j >. z 0 F3 x m w CO(0 U)m a. < w z a JL� 0 5 < > -> < < C) < 0 w < w 0 z W 0 F U) w w m < Z b z LL < 0 F- Cf) (D W w 0 di u) a� ;� 5 z a 1.- Ow a� 0-0- F- U: w w w a. < z D 0 w 0 0 LU 0 z 0 a� u) F- < z :r F- F-F-C)5 a- E. 4 < w w w 0 m w 0 ou 5; F- U) CO(0 w w 2E w z 2 w LL (D w U) < < C3 FL Fn < w 0 D C) 0 0 co z 00 WWO WOOO—MCL , _j < w (n w :�Jw w LLJ af J (D a. - 2000ow-j w .*1 Im. . a — > (/)0 Board Agenda Item Submittal xIv A Requested By: William H Brimm Entered By: Leisa M Niemotka Agenda Item Title: Request to enter into a contract with Civic Plus to update the Village's website Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 01/29/2008 02/04/2008 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No 0 Yes No funds? Is this a budgeted item.? Projected total budget impact: $14,600 Additional Notes regarding Expenditures: It is proposed that the expense for this project will be used from the OVM computer reserve account. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. There has been some feedback from the Village Board, staff and residents that the Village look at new and fresh ways to communicate to our residents. Staff has been involved in seeking a new website provider for the Illinois Association of Municipal Management Assistants (IAMMA). The IAMMA Board issued a Request for Proposal and interviewed several contractors before selecting a firm. We are interested in working with the same firm to update the Village's web site. The update will allow us to make several enhancements to the site, consider new initiatives, and most importantly,the update will provide for much more efficient posting of information thereby saving our staff time and saving consulting expenses. Below is further information pertaining to this recommendation. BACKGROUND In 2005,the Village signed a contract with PSC to update the Village's web site. Although the look and design worked well for the Village,there have been much more technical advances in the last three years that we should take advantage of to better serve the public. In addition,making updates to the site has been very cumbersome and we have learned through this web site review process,that there are now much more modern sites and more efficient software programs. FINANCIAL INFORMATION Civic Plus has provided a cost proposal to update the Village's site for a one-time cost of$14,600. This includes consulting, design, development, content and training. Thereafter,the monthly cost for maintenance, support and automatic updates when new versions of the software are available is $500/month. Although these costs are notable,please be advised that we have paid PSC an average of$15,046 per year the last three years for consulting services pertaining to the Village's web site. We have frequently experienced problems with the displays and quick links;the site crashing due to the size of files posted, and other problems pertaining to their software program. A maintenance contract with PSC could control these costs,however,the software is very outdated and making updates to the site has proved to be extremely cumbersome and time-consuming for staff. BENEFITS OF CIVIC PLUS The proposal by CivicPlus provides for a new web site for the Village -design, development, content,and training. A few benefits include the following: 1. More professional and user-friendly front page design. 2. Events calendar linked to all date-sensitive information on the site. 3. Fillable forms -i.e.,users could fill out a talent bank interest form online and it would get e-mailed to the appropriate staff person. 4. RSS -a function that allow users to receive customized, automated,e-mails when changes are made to pages of their interest, i.e. when new "news stories" are posted. 5. "Notify Me" -a function that allows users to register for specific notifications,i.e. emergency alerts, when board agendas are published,etc. 6. Ability to offer videostream of board meetings and podcasts (for an additional charge -we would explore this as a Phase II) It is possible to finance this initiative through the OVM computer reserve account. There are grant funds available in this account and since this initiative has the potential to enable us to videostream and podcast our Board meetings,we are comfortable proceeding with the project from the cable grant. Further,the purchase level is below the requirement to bid or solicit proposals and as such,we can proceed ahead. Since the funding is "off-budget" and coming from prior accumulations of designated reserve for tech purchases and initiatives of this type,there will be no budget impact. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal xIv B Requested By: Robert M Whalen Entered By: William H Brimm Agenda Item Title: Authorization to Waive Bids and Purchase Replacement Police Pursuit Vehicles Through the State of Illinois Department of Central Management Services Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 01/23/2008 02/04/2008 ❑ Consent Agenda PW Regular Agenda ❑ None Does this item Does this item include Specify Other: Will AV equipment be relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? El Trustee Lounge El Clerk's Clerk's Office ❑ Other ❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No Exhibits can be accessed in: Village Manager's Office -contract vendors and vehicle options. Item Description Will this action involve an expenditure in 0 Yes ❑ No Yes ❑ No funds? Is this a budgeted item.? Projected total budget impact: $129,420 Additional Notes regarding Expenditures: Funds currently on hand within the Village's Reserve for Capital Replacement allocated for these specific vehicles. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The authorization to purchase would be subject to a waiver of bidding with acquisition to occur under the Illinois Department of Central Management Services joint purchasing program. The current contract for model year 2008 Ford Crown Victoria police pursuit vehicles is PSD 4014904 and a copy of the master contract notification is posted on the CMS website; the full contract specifications are posted on the CMS website under the contract designation. In FY 2008,six(6)current Police pursuit vehicles are scheduled for rotation. These vehicles are again available to units of local government through the Illinois Department of Central Management Services with the selected vendor bring Morrow Brothers Ford of Greenfield, IL. A second purchase option, also for a Crown Vic, is through the Suburban Purchasing Cooperative and although the offerings are similar there are price point differences, including an administrative fee included in the cost of each unit. A third option, for Chevrolet Impala mid-size pursuit vehicles,is available through CMS from Bill Jacobs in Joliet. The Impala is a mid-size four door sedan of unitized body construction, equipped with a Flex-fuel 3.9 liter V-6 engine, automatic transmission front wheel drive. The Crown Victoria is a full-size four door sedan with full frame construction, equipped with a Flex-fuel 4.6 liter V-8 engine, automatic transmission rear wheel drive. Although the Impala has a lower unit price when compared to the Crown Victoria, testing in the Police fleet noted that while a unit suitable for investigative work,its performance to withstand the rigors of patrol service is of concern. Also,the larger size of the Crown Victoria lends itself better to the equipment installed and full frame construction provides a stronger platform to reduce stresses of fleet work and will provide impact protection. Units scheduled for replacement are: 715-2005 Ford Crown Victoria Police interceptor with 70,419 miles to date 717-2005 Ford Crown Victoria Police interceptor with 78,097 miles to date 720-2005 Ford Crown Victoria Police interceptor with 84,983 miles to date 721-2005 Ford Crown Victoria Police interceptor with 84,303 miles to date 725-2005 Ford Crown Victoria Police interceptor with 64,065 miles to date 740-2006 Ford Crown Victoria Police interceptor with 4,180 miles to date Status of Replacement Vehicles: Unit 715 was originally scheduled to be reassigned to replace unit 751 in investigations,but due to the condition of the unit,this is not possible and the unit will be auctioned for asset recovery. Unit 717 was originally scheduled to be deferred one year,but due to the escalating cost of maintaining this unit it should be auctioned for asset recovery and replaced. Units 720 and 721 are scheduled for replacement and will also proceed to auction. Unit 725, although scheduled for replacement,will be reassigned to replace Unit 731, a 2000 Crown Victoria assigned to as a staff vehicle. Unit 740 is currently assigned to Crime Prevention and due to that assignment,mileage is very low. It is staff's opinion that in order to maximize its use while still under factory warranty, that it be reassigned to patrol so as to replace Unit 724 with 71,696 miles. The 2008 replacement will be assigned to Crime Prevention for one year and will be reassigned to patrol to maximize mileage under warranty. An approach such as this will become a standard procedure in future replacement cycles. Taking all operational factors into consideration, the Ford Crown Victoria, acquired through Illinois CMS is the preferred choice of staff at a cost not to exceed$129,420.00. Funding available is as follows: Contract Purchase Cost $129,420.00 Reserve Balance $145,654.38 Differential Reserve Balance $ 16,234.38 Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files r Ford Pursuit.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO. William Brimm FROM: Robert Whalen DATE: January 15,2008 SUBJECT: Bid Waiver and Authorization to Purchase-Police Pursuit Vehicles The authorization to purchase would be subject to a waiver of bidding with acquisition to occur under the Illinois Department of Central Management Services joint purchasing program. The current contract for model year 2008 Ford Crown Victoria's is PS D 4014904 avid a copy of the master contract notification is posted on the CMS website;the full contract specifications are posted on the CMS website under the contract designation. In FY 2008,six(6)current Police pursuit vehicles are scheduled for rotation. Thew vehicles are again available toa units of local government through the Illinois Department of Central Management Services with the selected vendor bring Morrow Brothers Ford of Greenfield, 1L. A second purchase option, also for a Crown Vic, is through the Suburban Purchasing Cooperative and although the offerings are similarthere is price point differences,including an administrative fee included in the cost of each unit. A third option,for Chevrolet Impala mid-size pursuit vehicles,is available through CMS from Bill Jacobs in Joliet. The Impala is a mid-size four door sedan of unifi7ed body construction,equipped with a Flex-ffiel 3.9 liter V-6 engine, automatic transmission front wheel drive,The Crown Victoria is a full-size lbur door sedan with full frame construction, equipped with a Flex-fuel 4.6 liter V-8 engine,automatic transmission rear wheel drive.Although the Impala has a lower unit price when compared to the Crown Victoria, testing in the Police fleet noted that while a unit suitable four investigative work,its performance to withstand the rigors of patrol service is of concem, Also,the larger size of the Crown Victoria lends itself better to the equipment installed and full frame construction provides a stronger platform to reduce rtres,ses,of fleet work and will provide impact protection. Units scheduled for replacement are: 715-2005 Ford Crown Victoria Police interceptor with 70,419 miles to date 717-2005 Ford Crown Victoria Police interceptor with 78,097 miles to date 720-2005 Ford Crown Victoria Police interceptor with 84,983 miles to date 721-2005 Ford Crown Victoria Police interceptor with 84,303 miles to date 725-2005 Ford Crown Victoria Police interceptor with 64,065 miles to date 740-2006 Ford Crown Victoria Police interceptor with 4,180 miles to date Status of Replacement Vehicles: Unit 715 was originally scheduled to be reassigied to replace unit 751 in investigations,but due to the condition of the unit, this is not possible and the unit will be auctioned for asset recovery. Unit 717 was originally scheduled to be deferred one year,but due to the escalating cost of maintaining this unit it should be auctioned for asset recovery and replaced. Units 720 and 721 are scheduled for replacement and will be also proceed to auction. Unit 725,although scheduled for replaccmcn:t,will be reassigned to replace unit 731,a 2000 Crown Victoria assigned to as a staff vehicle. Unit 740 is currently assigned to Crime Prevention and due to that assignment,mileage is very low. It is staffs opinion that in corder too maximize its use while still under factory warranty,that it be reassiged to patrol so as to replace Unit 724 with 71,,696 miles. The 2008 replacement will be assigned to Crime Prevention for one year and will be reassigned to patrol to maximize mileage under warranty. An approach such as this will become a standard procedure in future replacement cycles. `Faking all operational factors into consideration,the Ford Crown Victoria,acquired through Illinois CMS is the preferred choice of staff at a cost not to exceed$129,420.00- Funding available is as follows- Contract Purchase Cost $129,420.00 Reserve Balance $145,654.38 Differential Reserve Balance $ 16,234.38 CJ 8 IS 9 S 8 81 m cra n n m m m I M —1 -0 a 's, s 9, n i n . u I m 1, m m m X, 4, n m 'n m ll-a 'CID N >M zm 91, �-)Z M F, B co ;o m 7" m z q Tl 0 0 cn z VJ <sm 1 c 0, rwl c > z T c Vo 0 m m En m z M Ir p. mn m m A Fj -<M m ol 0 m 0 Z, MO ;a L M Z rn x' !01 N, rD 8 K m C: Q;q r— > 0 z 10 M-4 c-o ZO z 'm 1 0 0 mm z Q.< 0 X M n I !t 0 m 0,0 M R 3 3 M R m MM2 z 0 R 2, 7'4 mz Board Agenda Item Submittal xIv C Requested By: Robert M Whalen Entered By: William H Brimm Agenda Item Title: Authorization to Waive Bids and Purchase Replacement Fire Service Vehicle Through the Suburban Purchasing Cooperative. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 01/23/2008 02/04/2008 0 Consent Agenda PW Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $34,760 Additional Notes regarding Expenditures: Funds currently on hand within the Village's Reserve for Capital Replacement allocated for this specific vehicle. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The following recommendation,to consider the purchase of a replacement vehicle within the Village's fleet, requires consideration of a waiver of bidding as would be suggested by the Village's Municipal Code, consistent with purchasing practices. A bid waiver is requested in that the vehicle can be acquired through the Suburban Purchasing Cooperative program. A scheduled fleet replacement in FY 2008 is Unit 248, a 1994 Chevrolet pick-up truck assigned to the Fire Service. The unit is utilized by Fire for snow & ice control of their facilities, towing of special team equipment as well as educational display equipment, serves as a back up for the command truck,and is used in other fire and EMS related duties. The current vehicle has been deferred for replacement for three years and due to increased maintenance costs,it is no longer advisable to defer replacement. The Suburban Purchasing Cooperative, a joint-purchasing service provided by area Councils of Government (including the Northwest Municipal Conference)currently contracts through Currie Motors of Frankfort, Illinois for the proposed vehicle. The F-250 would be equipped as an extended cab,four wheel drive vehicle equipped with an electric over hydraulic reverse plow,and a color matched fiberglass bed cap for cargo protection. The unit would be equipped with a 6.4 liter diesel engine capable of operating on bio-blended diesel fuel in ratios up to 20 percent without modification. After delivery the unit would be modified in house with emergency lighting and communications equipment appropriate for Fire Service operations, and marked with reflective adhesive markings required for visibility in emergency operations along with Village identification. At the present time,there are no other joint agreements available through State (CMS)or Federal governments (GSA). Further,there is no hybrid or flex fueled equipment suitable for this application. It is recommended that the Village replace Unit 248 with a 2008 Ford F-250 purchased through the Suburban Purchasing Cooperative from Currie Motors of Frankfort, Illinois for a cost not to exceed$34,760. In addition to this memo,expenditure breakdown tabulation is provided for review. Purchase cost with options $34,760.00 Reserve Balance as of 01/16/2008 $40,910.49 Differential Reserve Balance $ 6,150.49 Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files r Fire Vehicle.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William Brimm FROM: Robert Whalen DATE: January 15,2008 SUBJECT: Bid Waiver and Authorization to Purchase-Ford F-250 Extended Cab 4x4 Pick-up,amTruuck The following recommendations, to consider the purchase of replacement vehicles within the Village's fleet, require consideration of a waiver of bidding as would be suggested by the Village's Municipal Code,consistent with purchasing practices. A bid waiver is requested in that the vehicles,can be acquired through the Suburban Purchasing Cooperative program, A scheduled fleet replacement in FY 2008 is Unit 248,a 1994, Chevrolet pick-up truck assigned to the Fire Service.The unit is utilized by Fire for snow&ice control of their I'acilities,towing offs ec l tears equipment as well as educational display equipment,serves as a back up for the command truck,and is used in other fire and EMS related duties.The current vehicle has been deferred for replacement for three years and due to increased maintenance costs it is no longer advisable to defer replacement. The Suburban Purchasing Cooperative,ajoint-purchas,ing service provided by area Councils of Government(including the Northwest Municipal Conference)currently contracts through Currie Motors of Frankibrt,Illinois for the proposed vehicle. ]'he F-250 would be equipped as an extended cab, four wheel drive vehicle equipped with an electric over hydraulic reverse plow,and a color matched fiberglass bed cap for cargo protection.The unit would be equipped with a 6.4 liter diesel engine capable of operating on bio-blended diesel fuel in ratios up to 20 percent without modification. After delivery the unit would be modified in house with emergency lighting and communications equipment appropriate for Fire Service opemtions,and marked with reflective adhesive markings required for visibility in emergency operations along with Village identification. At the present time,there are no other joint agreements available through State(CMS)or Federal governments (GSA). Further,there is no hybrid or flex fueled equipment suitable for this application. It is recommended that the Village replace Unit 248 with a 2008 Ford F-250 purchased through the Suburban Purchasing Cooperative from Currie Motors of Frankfort, Illinois for a cost not to exceed $34,760. In addition to this memo, expenditure breakdown tabulation is provided for review. Purchase cost with options $34,760.00 Reserve Balance as of 0 1/16/2008 $40,910.49 Differential Reserve Balance S 6,150.49 Board Agenda Item Submittal xIv D Requested By: Dick Kuenkler Entered By: Debra J Akers Agenda Item Title: Award of Bid-Calendar 2008 Village Wide Contractual Street Maintenance Program(A Lamp Concrete Contractors, Inc.) Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 01/30/2008 02/04/2008 0 Consent Agenda PW Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $2,672,000 Additional Notes regarding Expenditures: Budget for construction phase will be incorporated into FY 2008 Motor Fuel Tax Fund Budget. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. On December 17,2007,the Village Board authorized staff to proceed with an Authorization to Bid the calendar 2008 Village Wide Contractual Street Maintenance Program. The project was advertised with bids opened on January 29,2008. Attached is a copy of the Tabulation of Bids for the Program indicating the lowest and qualified bid of $2,671,560.10 (as corrected). Staff concurs with the recommendation of Baxter&Woodman,Inc.,and further recommends that the Village Board award the contract to A Lamp Concrete Contractors,Inc., subject to expiration of the eight-day protest period required by Statute. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files r 08 VVVCSMP.PDF Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: BAXTER prop- WOODMAN GnsultingEngineers Mr. Richard K. Kuenkler, P.E. February 5,2008 Village Engineer Village of Buffalo Grove 51 Raupp Boulevard Buffalo Grove, Illinois 60089-2198 RECOMMENDA TION TO A WARD Subject: Village of Buffalo Grove—2008 Street Improvements Program Section No. 07-00093-00-RS Dear Mr. Kuenkler: The following bids were received for the 2008 Street Improvements Program on January 29, 2008, at 1 l:00 a.m.: Bidder Amount of Bid A. Lamp Concrete Contractors $2,602,560.10 -as read Schaumburg, Illinois $2,671,560.10 -as corrected Peter Baker& Son Company $2,714,536.90 -as read Lake Bluff, Illinois Arrow Road Construction Company $2,743.210.00 - as read Mount Prospect, Illinois Curran Contracting Company $2,782,084.19 - as read Crystal Lake, Illinois J.A. Johnson Paving $3,036,752.08 -as read Arlington Heights. Illinois R.W. Dunteman Co. $3,659,439.50 - as read Addison, Illinois Our pre-bid opinion of probable cost for this Project was $2,673,431.95 300 Park Boulevard suite 3;iS 1 tasra. 11.601 11 Phone:630,773.1 870 Fax 630.773.3150 inlb@nhaktcrwoodman.ami B A X T E R wop- Mr. Richard K. Kuenkler, P.E. February 5, 2007 4WVillage of Buffalo Grove 070592 • Page 2 WOODMAN Cornsulting higineers We have analyzed and checked each of the bids and find A. Lamp Concrete Contractors to be the lowest responsible Bidder. Their bid is $1,871.85 (0.07%) below the Engineers approved estimate of cost. During the bid tabulation process we found an arithmetic summation error which increased their as read bid amount. A. Lamp Concrete Contractors has in the past been a part of several successfully completed Street Projects. Based upon our familiarity and their past performance with the Villages recent Street Programs, we believe that A. Lamp Concrete Contractors is qualified to complete this Project. We recommend the award of the Contract to A. Lamp Concrete Contractors in the amount of$2,671.560.10. Upon award of this Contract by the Village Board, we will prepare the Contract Documents for execution by the Contractor and the Village. We will then forward the Contract Documents on to the Illinois Department of Transportation (IDOT) for their approval. Enclosed are two (2) sets of the Bid Tabulation for your records. Please advise us of your decision. Very truly yours, BAXTER & WOODMAN, INC. CONSULTING ENGINEERS Mark L. Dachsteiner, P.E. Enc. C: Mr. John V. Ambrose, P.E. Mr. Jason Fluhr, P.E. 300 Palk Bold(wal(I C/ene.:Mr. Alex Househ, P.E., Illinois Department of Transportation 1:A13PGVV\070592.00-2008 Street CS150_Bidding\Recommendation to Award.doc Sniie 355 Itasca, 11.Hilt 13 Nhunc:ti30.773.187o Fax ti30.77:3.31 50 infi�N<'baslri wuudman.com aJ wO wO 0 wO wO wp wo w0 w0 w w w ww M N uMn 0((N0Opp 0O 0 o 0 0 O O 0 80 0 0 0 0 O O O O O 00 0 OOON 00O O O O ro 0 O N o O a O 000 O 0 0 10 0 W *N 0 F- O o0 N V 0 0 N O OONr 0 O N m p ❑N mrX J pp hO NO OO nVO OMV 2O O 000 OO OV ON ON N wr h n (O NO r O Np O O O O O O O O0 O OO O 0 O O O N O N O O F w O 00 o OC � VO O ON ON ° Oz _ V 0 =a 30� m �aa w w w w w ww w www w ww «»w w w w ww w w ww w ww ww O 0 O O o Oo 0 000 0 0o 00 0 0 0 0 0 0 0 .o 0 00 00 m 0 0 0 0 0 0 0 099 O o o O o o u> 0 0 0 0 o n o o (n 0 0 0 U J 0 o O0R 80 coon. 0 M. o o n w ro 0 o m m n m u`Oi No do � p a O u1 h M V (p (p (0 h V OV (O O 0 b O F Uz z 7 ?0(n w w w w w �»w www w ww (»w w w w ww w ww ww ww j a T x M w Q a❑z o 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 (n o o v>o 0 0 U 0 0 O 0 .0 O O N (U O U) O O O O O O N O O N O 0 0 O Z❑O W ifj O O O O 0 0 O 0 0(n (D V O(O M N M M n V r 0 ro Q N Uj Q a 0 U 0 0 w O M O O 0 N O r M M N N r n N M N V �- (J Z N U) N M M M(O r(p r Z z �a x N J r Ooa w «» w w w ww w www w (»w ww w w w w`» w w ww w ww ww i w Ua J J NnO OV O O O O OO O MO N N O V OOO 0 O W o O O 00O MI M O w m O OV (pO Mr(p m0N NNr MVOp NOop ONO((mrpp O Z M OU N O N UO M ,Y www w wZ U0 w w w w w w w w w w w w w w �}.J ��a w0O Om Om NN NO No 0V �[l OOO Od' OV OV wOV wr wN w w w w wnN w w wNN w wNN wNLL) wNNm VwMO O 0 QFUOO OO OO NM Z¢ < o 00 0 m 0 M M N N W O w w w ww www w w w UnU O Jw Fg K3 Ma X=�❑F-a 0nwS wO w wM0O Mw0O w w wO 000 w0 w0 wO wO w w$ wwO wr wd. w wO wO wO wO wrO wNNO wNNr weV00O nwO�O wONOOO O 00O0 0 0OO U N O O O OO O O n OO O OO 0. O O O Op O N N OO 0 O m0 O OOOO 0 OO OOON U m N r M R m W 0,Q o q O M D 0 0O (O N h 00 Z u (n U N O n V rn N ID n M Q ti M Z OZw O W Q0 z o O o 0 0 0 000 0 00 00 0 00 o 99 00 0 000z 0 o N 000 0 0 00 m W 0 OO O O 00 O 000 O O 0O o r0 m0 0 OOO 0 mV M ma 00 o QO�mXzE03 w w ww w w ww w ww ww 0 0 O O O .0 O 0.. O 00 00 O u'1 00 o O N O O 0 0 00 O p O O O O O O 900 O O O O O N V N LQ O O O n 0 O N u 99 O O N O O O O O (p 10 O r O M M N O O O M �p V O .0 M to 0 0 (D .0 V n� V� n W of N a O n N n r<{ s} M N O m 0 V V O (; � n u� N h V N N M O O.- Z V 0 O O O n r t p N t p V n N M O N O (O M N m N N r mW p - V❑0 r Z www w ww ww w w ww w w ww w ww ww w n a w Y w y 0 0 0 0 0 0. 0 .0. 0 aWa a❑Y M(mMrO mOao twN wN w wO wM wV Ow wOwNr wowr wwO ww ww0M wVN00 wMN Ow wN0 wNV�n wN wNN wwo w00 w00 �Nn OoO ww w(wnO wOwOWom0 wwO0 WO O O O O I0 O 00 O uN O O N O O¢ U❑ O X W M uO N O Vma wW❑m 0Wa 0 0 0 0 00 0 00. 0 0 00 o 00 0 0 0 000 00 0 00 0O 0 a 0 000 0 0 o o0 0 o no 0 00 00 O 00 O NOO ON 00 O O MO . mO m ¢ N N V O n00 0 O N N 000Wh .O m M W O N M h N V r 0 N V (p'OV0 N N N N N w -O UMJ w w w w w� ZC)Zm O O O O O O O OO O O OO O O O OO 00� wOO O O O OOo O O O O O O O O o O N O V 00- O N N M M O O n N(Ippi N (n m M M OJ N N O N xw❑a r r r r r r Y J o U aw�g w w w w w ww w www w ww ww w w w ww w w ww w ww ww O FJ a w wN wOW wO O wp wr0 M0 000 Oo 0 n0` n roO nN0 Ornv NO «NNol NrpO OO(oO NV0 nmV0 0Nr0 mo O(p nNV wWmO Oo O o O OO o 0 0 0 O 0 0 0 p O � 00 On0 0 O O O O O oo O OOO 00 00 00 O MO N NN OO O 0OOOON so M ¢W M O M O u) 0 0 ¢ O m o �F_U 0Vc0 w www w ww ww w w w ww w w ww w ww ww w o ww ❑ wN wM w0N w0M w0N w0N woO•'- 0OO w0N wr0 w0O wO w w w w w w0 O O O O w0 w0 w0 w0 w(O N wN wo(p N NM o0 W W O O O.C.00 O.C.00 O OO O O O 0 0 oO OM Z M NW 0 N O O 0ot CD a z O w w } N r 0 O M O V m .0 O V (O N N O N ~ Z ¢ ¢ ¢ ¢ ¢ ¢a ¢ a a¢ F- �'F- F-F- Y T } li ti LL LL ZW W W W W W W w W W W ( LL LL LL U O Uj w (6 C6 uj Uj uj J r2 ❑ W w r ❑ ❑ w J m m m w F' W N Q w a a J } 'Q D � J z W ❑ >>Z K C N 0 0 w ? 4 W F- w U❑ U U a W w w W K J Z U cn U) co U W o o Q W w w H Gwjto ai JF¢ ❑ ,- aw a a W a z (n0 W g o ¢0 a a m z F., w _ ¢w Q z w rF w cq cn a xl ❑ w❑O ❑ O C�CD O> Y Y ui Cl)W z U W U io U W ¢ a g a m } J O m 0 O U z z a0 o a0 z H m w ~ ~ Fw- Fw-°� 0 aW m D g m w U 0 m U W U w a'F- j U m U a U ¢�' 22 a' O (O C6 a Q 0❑U m a U J Z a Z W J Z Z W W W W Z LLa m m w -'Oz ❑ ❑ o: aF-ww F-NOF_ J- (n0� ❑a0a oa F-,ai O w W m W m >wx>a>a O F- ~~;` -J J�U C�(n~a JZ0m a aK _ UKI- U>U� U� h-a ��Q �a a axcG Z» m- c- 0 (n x Z U m W Y p Z Z 0 Z Z D D W m Z m❑ m w- F- ❑ ❑❑O ❑Z 0 W Z W W U❑ (n K z a a U' U K Z Z O W W W W O y aywUw m c� a O w0 O O ww Ow wz U(n wz ui a JWz z z z(na >- -¢ ¢ z-w w-w w ww w F F ¢ F -a ^ Ow w w ¢ ¢ a a¢F-0 C�}QQ w mW F-F_�<<r < F- o MMa 2'Z W U' �a W m ZF--7z U) ❑ Ga W Q ¢ F-1. ❑ a ¢J ¢V Y Y gNo F= z z0wUw www wxZv~ >(na� �. C) oz�UZWz�¢z�¢��a�UwmQw> wm�gaUU0 F= u7 m a¢ ¢_¢ a H 00 F w w w❑ O w m o a l~- 0 0 2 o 0 z Z w M a o w a w 0 a w W F-W w w z w�p F- Q w w w w� w w m a(7 ay w 0 2 O. a F-F- >Nvwi o w ov~iwow'E �UCz w?00 u~i�Pa aUa�OU=�0U¢00UQmU0 OUwv7�a aQ��<F WQW WQWWD > N M V N p n ro m o r N M V O n ro m O r N M V rfi N n w m 0 N N N N N N N N N N M 0 O o 0 0 cn u1 � o 0 0 0 0 o p pp o o o o 0 0 0 0 o O O O O O O N W 0 O O O O O O O O O O O O O(0 m O O J O O O O O Z- .2 m 0 (0 ,0 h (D w O O ,0 V O �C1 M O m m N O O h o O h h O N y M N OJ M M O O O m M N M M H N (O M h O M h V OJ V N M h N M u� h (0 O(0 .- M (V 0 O c O (0 m p p O o O O 10 I 10 O O O O O pp o O pp O O O O O O ,0 O O E N(p O O o O O m m V O O O O O O O O O O O O O 0 10 O O U1 J W O U O O 0 SOa a a O O O O O O O h O O O O O O O O O o o N M O O N o O m O O O O o �[J N h O O O O O O O O O O O O Q� O O M O O U O O O O O O w I O O N V N w O 1 V O N � N M W m O J O N o O N M N W W (0 m O p o r ih V M N N N V K'i O N V V m O W N N N S W Q U' U J jF M w w (» v1 ea e1 w » w e> w v> cn va w w eA rl1 v1 en (n w vs J a _ ¢ a Z o 0 o O o o I ,0 o o O o o o O o o o o N O O o U o o o o O u1 h N o o 0 o o o o o o 0 0 0 o S o o O O p Z o o r W N O m O O v N N h O N M N t0 V M N O O O N V ap Q Z = O o a �¢ (A b3 M fA IA fA eA 1fl to f9 fA 41 M f9 f9 EA (A M E9 FA t9 U1 E9 j W O O p p W p m p o p p p o p o O O O N to co cD O p O O O O O N h m (0 O O O O O O O O O O h N O N h O O O V M N N h m V M (0 O h M m V' N O O O N m N((pp W M O O � V O M U1 N N N W V (p(O h O N O Fz- Q < N N ON M M v' d' O O O h V O m h O W .- (0 N N V (0 m (O N N m h h V (O N N O N O M N M W O U U O rO N N O N Q J z Y _Zg N O M V V O O V O O O O O O O O O O N N O O N O O U Q J w m N m h m O O O O O O O O O O N N O Z Q H U N (O (O h- M O O Oi O N Ni O V' N N m O f� aQ N ON a U r.U (» (» (n ca w (n w en . .. . I (n w w v1 m u> - (»(» w � va O O O O O O O O O O O O O o O O O N p O u1 W O O O m O O O M h N O O O o O O O O O O O '- O O M M (p O O J O O O pp (O O co •- O O O O (hp N I V O m I N� W M m U f0¢ .�- O NO U Imo. ONi pOi M ,p c0 N O N M OMi N W �_ Z W y r N r r O N N m O 10 <0 O OJ tt1 ft V V � N f�. ¢) N O <p a Z o M O N O N t a m z p 0 OW O W w w c» ua w vs (» cn » (» w w (n - I (n - - - u1 (»w 3 2 p ¢ v w o coo 0 0 0 N rn cop, o 0 0 0 0 0 0 0 0 2 o °�r F- Z M a W O m S M N m N O O O O 1 n n n O N �-c0 N O U1 r M wN5 0�0x xzto coma a m U Fa- Q M per. O O O O O N _N O o (0 t01 O O O 1 O O O O .0 of O O O h O O O M N O h h h O O h O N O O V (0 99 M h O O J O M O O N N M O OD O O 1 O W O O m N O uJ V of O m (0 N N o� m m m V N V V 0 W (0, I N (V ¢ r- O O N M W R h N '- V' O M ,0 m a O o O (p m N O M N N Z O O o O a a. Z J bJ fn FA f9 to 69 E9 M f9 � HJ M i9 E9 U3 tt3 M fH fA M fl1 Y y LL 0 (0 O 0 O (� ,0 O (0 O (0 � ,[1 0 (0 0 (0 O O O O O N N Q O m O O O a- O (0 h N N N i� O N O h O O (0 S O O O (D m x 0 J h-U M Vi (p c+J N O V N (V (p to cp r O Wm a m? V' M V ,0 N V V M M (O (0 V V' O (0 V (0 M, a Fb Y as 0 0 0 0 0 0 0 o 0 o O o 0 0 0 o 0 0 0 0 o O o 0 0 0 0 0 0 00 0 o m o 0 0 0 0 0 0 o 0 0 0 1u� o o m o 0 O o6 O O 0 h (0 (0 O ,[1 fp � N (p t� N O fV O (O m N�1 m N O O N O (0 W W V' ,C1 of O N m M .- h h m m O N N (0 N ! M [p m OJ OJ N N N V' O V V V N (O W N m N m O of N M (0 (0 h h O N h m V M O V M N O w I ,0 h 10 V [p M W Y o- O 0 DJ N m W Q 0 U (D J «» uj «n e» (» v� w (n I - » va w I w w to w - c»(n ra (» rn zO z::)u o 0 0 0 0 0 0 0 0 0 0 o o O o O o o o o o O o I 0 o U>m w O 0 O O o o O h o 0 0 o O o o O O O O 10 10 0 0 O O O a' J r U cV N m 10 O M N h 6 gp=y=a Q con g - M I - Y1 «H H, «H «H . I . w w W - - - - - I fA f9 IN O O o O O I O ,0 O O O O o O O O O O O o O O g O O O O O O O O N M N O O O O O O O O O O O N m O O O O O N O O O V M N O N N N N N O O O O O m O N m W N O -�W O N O (0 N V m N (O h V V O O w Q U N w N N V V N M f�- m M M O O (O N N (0 �- h N O O M h r r— h �. m N (0 O N �0 (O (O h V w W N h M N N V N Q a N M (0 N N V O M M N M M O F- to (9 di (9 lA U3 M t33 ffl (s1 di EA fA (sl fA M N Ui M E9 If3 M to W O O O O O ,0 O_ (0 O O O O O O O O O O O O O O O O O O a O O O O O N h O O O O O O O O O O O N M O O O O p W r W N N N (0 O M N m (0 V' c} O V O O O O O W Z U M M V (O o z = 0 a z w e pn n » u o v sv » e w v w » » u n va » »w » w r 00 O O N h M O ry N N r n m N N ^ o Q t0 N cp u1 (N n M N 0 z i i r >: >: r r r > > r > >- Y Oz ¢ Q Ozlz O } O O Z 0 ui co ui 6 ui vi vi w0 w w w w ui (n ui ui r 0 < r r ui 0 r M w sn = w r cp m m tom- � w Lu oI >r n a N O N W U w U r w w W=W W z D M ro O Z a K W r W Z O z W o (mil w ¢ a z 0 Z w�0 U U U r U U W _ - _ > — _ _ > a a z V) .0 z. o w 3 U- U- z ¢ ¢ ¢a¢ ¢- O r_ yr a QU o .- h w 0 Z(p z pp z U a a w w W a w w w w w w w w w (n u) ¢2 U VJ w O W o >Z O O O z a a a p a r a U a a a a a a a a J J O U �~ p �x >OMi z a Q U Z U Z U Z Z > Z W o�` g I}- Fr- Ir- Fes- Ir- F}- F}- 1' Q ¢ U z 0 Z� a O Z W o Q Z w Z W Z O 0 U V J V O n a U K K W U W m o u LL�O > r � � r F- rmr�r W U) V) (n V1 M V) U) Q V)W W �� W> JZH cy cL m m w w J> W w W w W J J J Q J J W W W W W W W W x<�-r r >FE J ~ > ¢Or�> �> >w¢_ ¢ a�¢�¢a = _ _ _ = _ _ = UaQ ¢ ao r¢ a0¢ � mF,o ' a a-wz0m Ua Uuwia a_ a¢a maOz FU- FU- iU- awuo� zuoiU� a°iaai LL w O (n V)a w a u)M u)N u)>V) ,U)Q ¢ Q a Q a a Q Q O V)M u) w m z W O�z w ¢ ¢wwmza zQ z8¢JaJ¢Ja JaJ a a a m m m a a Wz0�0 ¢t7 era w 3 xQ0g3 g� QJox]x�x�x)x� o 0 0 0 0 0 0 o agzz ozoWo xwxw QN- z w g w w Nn v o v a wwoaa n- n Jm U r —U" > F-K aK> K> wuwi E--�F `LH 2i-� z _ _ _¢_ _ _ _ =F Q�Q7¢aU' >F W z � mow a z o�woa ox oaOwowowowoWUg0g0g0J0gOg0gUg0xzro�ocD�?w�o 0000 >N N O w O =(n m a o a 0 m m S a=a=w=a=tt?U z U z U Z U Z U Z U Z U Z U Z rG¢F1 U m U¢J a U Q=U=U 0 N M V m h W m O N M V U- p h N m O N M V (0 (0 Z M M M M M M M M M V V V V V V' V V V' V (0 (0 (0 N ,0 (0 ,0 0 0 0 0 0 0 �n o 0 0 0 0 0 0 0 0 0 O O O 0 O O r N O O O O O O O O uJ O 0 <p N O N M 0, 0 000 0 m N O O rn M N N u� m 000 O M O F- t0 4 M a w w w w w w w w ww www�»w w w `o 0 m m a o 0 0 0 0 0 �n o 0 0 0 0 0 0 o z E!0 0 0 0 0 o 9 N o 99 9 oo O w 0 0 v r m oo do 00 0 3 H N O O .-N.-.-N M w N om x 3d� ° O:aQ w w w w w w w w wwwwwww w o p o 0 0 0 0 wJOuN� O0 OO O O 0 0 0 0 O 000 0000 (p U O O 0 O00000 O N n W v O N o ¢ rn m 00 O W p E O U M OF w w w w w w w w wwwwwww w w N Oa ooU C=z9 oOuN pOoN0 ONOv 0pn 0 N u0i oom w wowr ooN oMo uoMi No O O U ZOO 0 U Q J -'0 o < Qv I O 0 v0 (V O0 0N 0 0 o w o O No WO O rVO 0 0mN 00�mNn OVNo U u O O m 0 0 WpO 00 m 0 0 o 0 o 0 u m00 0 0 0 NWOWNrn•v- UO z O Q M F-- 00O ¢zN YY » vv ea f ss w w fn vt cn F» O Z J 0 O O 0 O w O O O O 0000 O �n o o rn n N v, rn oon0000 0 Z�q t_U ui 0 o v o N o �ri�ooui0ri co �U 29 N O V O)Nm m U r U w w w w w w w w w w w w jw p O N m Z p O N O O O O 000000. O OO O O O O O OO OOOO OO O O o OO m ON0 0 0 O O ¢ O z'wn 0 IQ ~ <0 OO�NM- W N pwOUw wwwwwww w «»w 3 0z N U o o N 0 0 0 0 0 0 0 0 0 0 0 0 0 z p U U V'W O O u) u) m N V O u)O N 0 0 0 0 0 M a W w O O M O N m V 0 1 0 0 0 0 N J m x p h U N -D rn u V ONO u7 xzm ooma�a M m0Ea., aMa� w w w w w w w wwwwwww 1. O O N O O 0 O O 0000800 O O O O n O m O W O 99019 .90 O rn O J u) O O <(' M uj N O M W m W m n rn 0 0 N O M Q rn m v r r m m �n m w n o m n u> ZO p O N N 0 M�O� u)N•- U O~ n 7 00 N Z Q a. J w w w w w w w wwwwwww w w Y y LL O 0 N 0 0 o O o O o u) �o 0 0 0 O U W O O r N m N V O O O n 0 0 0 O m O O m H U N O OM M O N N M V W 0 0 N M rn Z- 0 v w O Y a a n. w w w w w w wwwwwww 0 0 0 0 0 0 0 0 0 0 0 0 w0 0 0 0 0 0 0 0 0 0 0 0 0 0 0000000 0 O O O O N m N m O--W 0 00 O O O M J W O O V' rn M N M M N O n O z 0, 0. O 0b W Y 0 0 O u) N O V O Obi m Ou1 N u) O m p� m b W Q J(Op N N w w w w w w w w wwwwww w w w a<�3Oz S¢myg OO O O Otp OW ui0000O0 OO O>��~W 0 O O O 0 0 O O W o0 MmOmW jQ U) wwwwwww 0 0 0 o 0 0 0 0 .000000 orn 0 0 0 0 0 0 �n o 00000,0 0 O O N rn 0 O 0_0 0 0 0 0 O -�w rn O O (p V M in mN OO N O v w Q U O O O m cp n V M m N m 0 u)n O ¢ Od. V V.-Mm u7 N N O r g 0 a _ N � w w w w w w w w w w wwwwwww w W U 0 O O O O O O 0.00008 0 ty O 0 O 0 r 0 N O O O O O O O O W �,W 00 O 0 0 M OuOO>NOui ui O W ZU M Op 00 U = V V Z w w w w w w w wwwwwww w W H r O m V n N m M n O O N O (J N W r N �-Mm�-u)�M M w0 E" LL Y>Y�-KZ z D t~i. J uj LL LL LL U U�j I t~L 'I I J Z W F- F- W >Z�' C N w z z Z Z Z O N W W 2.6 .. O U W O W W w W z z z Fw-� W W c�W o 5 o wz w w w w 0 Owc a n EO o> o> p>m U a z >¢ > > > > F- F Fw-d U U Q> " "Ow - �Oo „ O w ¢ ¢<n a a ¢_ ¢. ¢z¢Qw W> a0�-¢a Qa 4mo o z -� as a: a, aNa,>pa as w LLa n m m h a a Uw U�UmU U"'U OS'J Wj Ovi aw00 O O , F'F- p W F-W i-wr=W XQ V~j Q(nOK KaUa W a W W m� - O Z z z w w n J U Z U Z n Z w>w, ¢WOE O A F owZ w 00¢o JJ g g�g�g�o¢� w W"Onaz wzw wiz `4 w ° UU N 00OJo OMOOO OU=W'a�z Kv, fn W�(n W o(nw fr 4J�Vl F z W = Y m Y Y Y Y z F-Y a=a K Z�w Y w Y O �N wrOM S = S = S www O � N W QOQ(nWQ z W w O a QQQaDQQ7wW Z fn 0 W W a �i w l F21-:i F-2LL W a(ng O N N N (OD m (ND tM0 N cm0 N crn0 r r Z VILLAGE OF BUFFALO GROVE IF- Fifty Raupp Blvd. Buffalo Grove,IL 60089-2100 Phone 847-459-2500 Fax 847.459-0332 To: President and Board of Trustees From: Jane Olson Subject: Bid Opening - 2008 Street Improvement Program Date: January 30, 2008 On January 29, 2008 at the Village of Buffalo Grove Village Hall, 50 Raupp Boulevard, the bid opening was held reference the above stated bid. The following people were in attendance: Tom Hagerty, Peter Baker do Son Co.; Bob Corcoran, Arrow Road Construction; Bob Matthis, Al-amp Concrete; Kevin Pearson, Johnson Paving; Tim Meegan, R.W. Dunteman Co.; Dave Schmoie, Curran Contracting; Mark Dachsteiner, Baxter & Woodman; Dick Kuenkler, Village Engineer; Jane Olson, Deputy Village Clerk. Bidder Bid Bid Bond Arrow Road Construction $2,743,210.00 yes 3401 S. Busse Road Mt. Prospect, IL 60056 A Lamp Concrete $2,602,560.10 yes 800 W. Irving Park Rd. Schaumburg, IL 60193 Curran Contracting $2,782,084.19 yes 29900 Highway 41 Unit 3 Crystal Lake, IL 60014 R.W. Dunteman Co. $3,659,439.50 yes P.O. Box 1129 Addison, IL 60101 J.A. Johnson Paving $3,036,752.08 yes 1025 E. Addison Ct. Arlington Heights, II 60005 Peter Baker & Son Co. $2,714,536.90 yes 1349 Rockland Rd. Lake Bluff, IL 60044 Bids will be reviewed and a recommendation will be forthcoming. ffAtj '4 Qd� Jane Olson, Deputy Village Clerk CERTIFICATE OF PUBLICATION Pats dock Publications, Inc. Daily Herald Corporation organized and existing under and by virtue of the laws of the State of Illinois, DOES HEREBY CERTIFY that it is the publisher of the DAILY HERALD. That said DAILY HERALD is a secular newspaper and has been circulated daily in the Village(s) of Algonquin, Antioch, Arlington Heights, Barrington, Barrington Hills, Lake Barrington,North Barrington,South Barrington, Bartlett,Batavia, Buffalo Grove,Burlington,Carpentersville,Cary,Deer Park,Des Plaines, South Elgin,East Dundee,Elburn, E1gin,Elk Grove Village,Fox Lake, Fox River Grove,Geneva,Gilberts, Grayslake, Green Oaks, Gurnee, Hainesville,Hampshire,Hanover Park,Hawthorn Woods,Hoffman Estates, Huntley,Inverness,Island Lake,Kiideer,Lake Villa,Lake in the Hills, Lake Zurich, Libertyville, Lincolnshire, Lindenhurst, Long Grove, Mt. Prospect,Mundelein,Palatine,Prospect Heights, Rolling Meadows, Schaumburg, Sleepy Hollow, St. Charles, Streamwood, Tower Lakes, Vernon Hills, Volo, Wauconda, Wheeling, West Dundee, Wildwoo_d, Campton Hills County(ies) of Cook, Kane, Lake, McHenry and State of Illinois, continuously for more than one year prior to the date of the first publication of the notice hereinafter referred to and is of general circulation throughout said Village(s), County(ies) and State. I further certify that the DAILY HERALD is a newspaper as defined in "an Act to revise the law in relation to notices" as amended in 1992 Illinois Compiled Statutes, Chapter 7150, Act 5, Section 1 and 5. That a notice of which the annexed printed slip is a true copy, was published January 10, 2008 in said DAILY HERALD. IN WITNESS WHEREOF, the undersigned, the said PADDOCK PUBLICATIONS, Inc., has caused this certificate to be signed by, this authorized agent, at Arlington Heights, Illinois. PADDOCK PUBLICATIONS, INC. DAILY HERALD NEWSPAPERS X f C � +"a r ..A tom,,, BY Authorized Agent Control # T4021742 Board Agenda Item Submittal xv A Requested By: William H Brimm Entered By: Leisa M Niemotka Agenda Item Title: Pending Litigation: Section 2(c)(11)of the Illinois Open Meetings Act Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 01/31/2008 02/04/2008 0 Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Executive Session recommended for purposes of discussing Pending Litigation via Section 2(c)(I 1) of the Illinois Open Meetings Act. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: