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2008-04-07 - Village Board Regular Meeting - Agenda Packet VII1A�E OF VILLAGE OF . �uffolo BUFFALO GROVE Grout Fifty Raupp Blvd. Meeting of the Village of Buffalo Grove Board of Trustees Buffalo Grove,IL 60089-2100 Regular Meeting Phone 847-459-2518 April 7, 2008 Fax 847-459-7906 A p 7:30 PM I. Call to Order II. Pledge of Allegiance Ill. Roll Call IV. Approval of Minutes A. Minutes of the March 17, 2008 Village Board Meeting V. Approval of Warrant A. Presentation and Reading of Warrant#1094 VI. Village President Report A. Proclamation - Emergency Medical Services Week May 18-24, 2008 B. Proclamation -Arbor Day & Tree City USA Award Presentation C. Proclamation - National Public Works Week May 18-24, 2008 VII. Reports from the Trustees VIII. Village Manager's Report IX. Special Business A. Recognition: Stevenson High School IHSA State Chess Team Champions (President Hartstein) X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other Regular Agenda items. (Attached). XII. Ordinances and Resolutions A. Ordinance No. 2008- An Ordinance Amending Chapter 2.08, Village Manager, of the Village of Buffalo Grove Municipal Code (Trustee Braiman) B. Resolution No. 2008- A Resolution Approving an Engineering Agreement to Provide Pavement Evaluation Services (Trustee Trilling) C. Resolution No. 2008- A Resolution Approving an Intergovernmental Agreement Between the Village of Buffalo Grove and the State of Illinois Related to the Milwaukee Avenue (U.S. Route 45/Illinois Route 21) Over Aptakisic Creek Bridge Improvement Project (Trustee Braiman) D. Resolution No. 2008- Funding Resolution Concerning the Intergovernmental 4.1 Agreement Between the Village of Buffalo Grove and the State of Illinois Related to the Milwaukee Avenue (U.S. Route 45/Illinois Route 21) Over Aptakisic Creek Bridge Improvement Project (Trustee Trilling) E. Resolution No. 2008- A Resolution Approving an Agreement for Construction Engineering Services Related to the Linden Avenue Lift Station Improvements (Trustee Trilling) XIII. Old Business XIV. New Business A. Award of Bid - Contract Custodial Services (Trustee Braiman) B. Authorization to Solicit Competitive Electric Supply Quotations (Trustee Braiman) C. Authorization to Purchase and Waive Bids - Joint Purchase Through the Illinois Department of Central Management Services of Bulk Rock Salt-FY 2008 & FY 2009. (Trustee Braiman) D. Award of Bid - Linden Avenue Lift Station Improvements (Trustee Trilling) XV. Executive Session A. Litigation (Trustee Berman) XVI. Adjournment: Approximately 10:30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. 2r... Consent Agenda April 7, 2008 7:30PM Xl. Ordinances and Resolutions A. Ordinance No. 2008- An Ordinance Amending Chapter 2.60, Buffalo Grove Days Committee, of the Village of Buffalo Grove Municipal Code (Trustee Glover) RECOMMENDATION: Approve by motion. SUMMARY: Ordinance amends Municipal Code so as to allow for the appointment of nonresidents to the Buffalo Grove Days Committee upon the recommendation of the Committee Chair. B. Resolution No. 2008- A Resolution Approving the Intergovernmental Agreement with the Lake County Stormwater Management Commission Related to the Arboretum Club Lakeshore Restoration Phase 1 Project (Trustee Braiman) RECOMMENDATION: Approve by motion. SUMMARY: The Intergovernmental Agreement between the Village and Lake County SMC identifies project parameters and financial assistance provided through a grant for lakeshore and streambank stabilization projects to be undertaken within the Arboretum Golf Course, specifically along the Aptakisic Creek system. New Business C. Approval - Illinois Emergency Management Agency Public Assistance Grant Agreement (Trustee Braiman) RECOMMENDATION: Approve by motion. SUMMARY: Both FEMA and IEMA have approved a declaration that identified the efforts necessary, on a local basis, to deal with the snow storm event of February 5-6 as eligible for grant funding to allow for the recovery of costs incurred to address the event. Approval of the grant agreement allows the Village to participate in the FEMA/IEMA review and award process. D. Authorization to Bid - Fire Station#27 Basement Remodeling Project(Trustee Rubin) RECOMMENDATION: Approve by motion. SUMMARY: The Fire Department seeks the Village Board's consideration to bid the remodeling project for Fire Station#27, 100 West Half Day Road in Buffalo Grove. Old Business None Meeting of the Village of Buffalo Grove Board of Trustees Regular Meeting April 7, 2008 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes V. Approval of Warrant VI. Village President Report VII. Reports from the Trustees Vill. Village Manager's Report IX. Special Business X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. Consent Agenda None XII. Ordinances and Resolutions XIII. Old Business XIV. New Business XV. Executive Session XVI. Adjournment: Approximately 10.30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10.30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10.30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda April 7, 2008 7:30 PM XI. Ordinances and Resolutions None New Business None Old Business None 11986 03/17/2008 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HE1,D IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,MARCH 17,2008 CALL TO ORDER President Hartstein called the meeting to order at 7:35 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Benman,Trilling and IMcRubin. Trustee Kahn wa MI s absent. CZ� Also present were: William Brimm,Village Manager;William Raysa,Village Attorney; 13bida.Nenkirch, Deputy Village Manager; Scott Anderson,Director of Finance; Art Malinowski, Director of Human Resources; Robert Giddens,MIS Director;Gregory Boysen,Director of Public Works;David Haisma, Superintendent of Public Works-Utilities; Robert,Pfeil,Village Planner;Brian Sheehan,Village Health Officer; Joseph Tenerelli, C mlw!) Village Treasurer, IMMM APPROVAL OF MINUTES LAWM Moved by Glover,seconded by Trilling,to approve the minutes of the March 3, 2008 Regular Meeting.Upon 'Alp" roll,Trustees voted as follows: iwg AYES: 5—Braiman, Glover, Berman, frilling, Rubin NAYS: 0—None ABSENT: I —Kahn Motion declared carried. WARRANT#1093 Mr.Tenerelli read Warrant#1093. Moved by Berman,seconded by Braiman,to approve Warrant#1093 in the amount of$2,015,977.61,authorizing payment of bills listed, Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,B,en-nan,Trilling,Rubin NAYS: 0—None ABSENT: I —Kahn Motion declared carried. VILLAGE PRESIDENT'S REPORT Happy Birthday Buffalo Grove!—President Hartstein noted that the Village's 500"birthday celebration kicked off last weekend with many residents attending the Open House held in the Council Chambers to view the displays, have some birthday cake,and to sign the Happy Birthday scroll to be placed in the Time Capsule to be buried on the Village campus during Buffalo Grove Days, President flarts,tein read from a Proclamation declaring April 2008 as Sexual Assault Awareness Month,and urged all citizens to corm-nit to taking action against rape and sexual assault. President Hartstein read from a Proclamation declaring April 2008 as Alcohol Awareness Month,and encouraged all connnunity members to pledge to take a stand to prevent underage drinking and alcohol and drug abuse. 11 987 03/17/20�08 WATER With regard to the boil ordered by the I UPA this past weekend, President Hartstein thanked all the staff and volunteers for their diligent efforts in informing the community of the issue,and doing everything they could to answer resident questions over the course of the weekend. Mr.Briturn provided further detail on the entire scenario that took place regarding this incident, Trustee Ben-nan commented that this situation allows an opportunity to review all procedures that were implicated,and staff has already begun that process. Trusteel3erman acknowledged and commended the measured responsible and professional jobs that our staff did under difficult circumstances,as well as to the CE,RT team members who provided outstanding support to Village staff. Even though most residents got news of this incident promptly, there were a few who did not,and the task of looking into a more direct means of notification, as in a reverse 9-1-1 system,should definitely be explored. Out lake water system is run very well '44 by our Public Works,employees,and our lake water utility has,never before been subject to a boil order. The Village must seize the opportunity to learn from this situation and use this lesson to update tomodify our processes and procedures and the way we respond to extraordinary events. Although this process is already in I Berman effect Trustee requested that staff undertake a through review of both the water testing process and our P fflw CDemergency response protocols. CM Trustee Braiman stated that he believes that Trustee Bermans comments speak for the entire Board. I response n 0 Ile to a headline in the newspaper noting that Buf.falo Grove, Water is Safe Again,Trustee Braiman wanted to be sure that the public understands that the system was never compromised,and that the water supply was always safe for consumption, Trustee Braiman also encouraged the community to join the Village e-mail list to learn more about what is happening in the community. LJam, Mr.Brimm confirmed to the Board that there will be a report forthcoming within 30 days. ro President Hartstein noted that one positive effect that took place in this instance was the way the community pulled together and how neighbors and friends reached out to one another to be sure that, w everyone was aware of the situation, which once again illustrates what a terrific community we have, President Hartstein also praised staff for their outstanding response in this situation. A resident stated that there was no notice to her,and she feels there should be a system in place where residents are notified by phone. Jared Loeb,Birchwood Court,stated that the Village did an excellent job under the circumstances;he believes the response on the part of the staff,the Board,and the volunteers was an extraordinary,job of handling a difficult situation and he does not believe it could have been handled better. President Hartstein stated that ironically the reverse 9-1-1 system was discussed at the last Board Meeting,and staff was already in the process of investigating the system. Trustee Berman identified every channel of communication used by the Village,and noted that it was not a lackadaisical response by the Village,and that staff and elected officials and volunteers did everything possible to alert as many residents as possible,and residents also assisted by alerting each other. TRUSTEE REPowrs, Trustee Rubin acknowledged that on March 15,2008,the Buffalo Grove Police Department received national recertification for the 6"'time from the Commission on Accreditation for Law Enforcernent Agencies. Also,the Police Department in 1987 was the 5"'department in the State of Illinois to be so recognized,and even today,a relatively small percentage of departments have been able to receive this highly regarded accreditation. On behalf of the Village Board and our residents,he congratulated and thanked the Department for demonstrating this commitment to professional law enforcement in both policy and practice. 11988 03/1712008 Trustee Berman noted that this year's:belay for Life will be field at Stevenson High School at 7:00 P.M.on June 14-15, 2008. This is a terrific event organized by our students at both Buffalo Grove and Stevenson High Schools,and he urged residents to contribute to the cause,and form teams to support this event—it is a terrific event,and a fun event as well. VILLAGE MANAGER'S REPORT Mr, Brimm introduced Dave Strahl, Director of External Affairs for AT&T to present an update on the progress of the A,r,&T Lightspeed Project in Buffalo Grove, Mr. Strahl then presented a background and a brief explanation of the project, as well as an update on the progress of Project Lightspeed. Mr. Strahl also reviewed the experience that they have liad in Buffalo Grove. Mr. Strahl confirmed that their service will carry the local government channel,and they have been working with Mr. Giddens to make that service available. Mr. Strahl also noted that they are working on an emergency alert system. Mr. Brimm noted that the Village Engineer has confirmed that the AT&T individuals have been outstanding,and they have done everything that he has asked them to do. con,UID Mr. Strahl confinned that,as soon as weather permits, they will make sure that all landscaping will be restored. Mr.Strahl also noted that the Village of Buffalo Grove has been head and shOLIlders above the rest in being cooperative with AT&T on this project,and it has allowed them to,bring set-vice to Our residents more quickly Limm than in other areas, and they are very appreciative of that cooperation. Mr. Brimm noted the submittal and posting of the Monthly Management Report for the month of February 2008; there were no questions on this report. jig Mr. Brimm introduced Katie Skibbie(?),who began work on March 0,2008 as the Assistant Finance Director,and welcomed her to Village staff. Mr, Briturn congratulated Scott Anderson for continuing the tradition of having the Village receive the Certification of Achievement for Excellence in Financial Reporting award for the 25ffi year. This'honor is awarded by the Government Finance Officers Association in connection with the annual audit and financial report for the period ending April 30,2007,and represents a significant accomplishment by the chief financial officer of the community. POLICE COMMENDATIONS Chief Balinski summarized the criteria for the Police Officer of the Year and the Special Commendation awards, and noted how proud he is to work with the two,individuals receiving these awards. Chief Balinski also thanked the Board for allowing the Department to recognize two of their outstanding officers,as well as the Amvets Post and Commander Uggland,and all the members of the Buffalo,Grove Police Department in attendance tonight. ChiefBafinski read a brief biography of Officer Frank Horbus,and Commander Ted Uggland ofAmvets Post 255 presented the 2007 Special Commendation Award to Officer Horbus. Chief Bahnski read a briefbiography of Officer Bob Sizer,and Commander Uggland presented the 2007 Officer of the Year award to him. Both officers were ofTered hearty congratulations by the audience and the Board. 11989 03/17/2008 QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience on items not I isled on the agenda;there were none. CONSENT AGENDA President 11artstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests, 'the Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Moved by Berman,seconded by Braiman,to approve the Consent Agenda. ORDINANCE#2008-11-LIQUOR CONTROLS Motion to pass Ordinance#2008-11,amending Chapter 5.20 Liquor Control,Class E, Grande lakes 1'resh Mexican Grill in BG,Inc. ORDYNANCE#2008-12-LIQ1 JOR CONTRO LS Motion to pass Ordinance#2008-12,amending Chapter 5.20, Liquor Control,Class A,Buffalo Wings and Rings and Mi Mexico Mexican Restaurant. ORDINANCE#24I08-13- LIQUOR CONTROLS Motion to pass Ordinance#2008-13, amending Chapter 5.20,Liquor Controls, of he Village of Buffalo Grove Municipal Code. ORDINAN'CE#2008-14-SIGN CODE Motion to pass Ordinance#2008-14,granting certain variations to Sign Code, Section 14.20.010,pertaining to Residential Districts, for Lord's Love Community Church, 1250 Radcliffe Road. OR DING-NC E#2008-15-SIGN CODE FUZ,72 Motion to pass Ordinance#2008-15,granting certain variations to Sign Code,Section 14.20.050,pertaining to Industrial Districts and Section 14.20.070,pertaining to Ground Signs, for CrossCom National,900 Deerfield Parkway, RESOLUTION#2008-9-ZONING MAP Motion to pass Resolution#2008-9,approving the Annual Revision of the Official Village Zoning Map. 2008 SIDEWALK PROGRAM Motion to authorize bid for the 2008 Sidewalk Removal&Replacement Program. 2008 BIKE PATH& PARKING 1,01"PROGRAM Motion to authorize bid for 20,08 Bike Path&Parking Lot Improvements Program. WATEBURY PLACE/WC &CN RAILWAY Motion to approvc assignment for Wisconsin Central Ltd.Agreement-Waterbury Place. 11990 Q13/17/2008 Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 5—Braiman,Glover,Berman,Trilling, Rubin NAYS: 0—None ABSENT: I -Kahn Motion declared carried. UNIFORM RENTAL Moved by Berman,seconded by Glover, to award bid for Uniform.Rental to Cr&K Services,details of which are contained in the Village Board Meeting Agenda Itern Overview prepared by Vivien Katz. Upon roll call, 'Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Trilling,Rubin NAYS: ()—None ABSENT: I -Kahn Motion declared carried, CPr ZBA APPEAL ia;i President Hartstein explained tile procedure to be followed to tile Webrenbergs. C Darren and Denise Wehrenberg,409 Gardenia Lane,introduced their builder, who explained the basis for the appeal of the petitioner,details of which are contained in the Village Board Meeting Ag,.-nda Itern Overview fi Akurggwaw� prepared by Mr. Schar. Laura and Mark Lobl,410 Chateau Drive,and Jack and Asha Hira,412 Chateau Drive, neighbors directly behind the Welirenberg property, explained their opposition to any farther encroachment oil the proximity to their property. Mr.Raysa noted the items in Board packets to clarify the documents in the possession of the Trustees, ZBA Chairman Entman reviewed the deliberations which took place at their meeting regarding the subject property. Trustee Berman questioned how this property was able to be built out of conformance,and stated that he is wrestling with the fact that this circumstance is not the fault of the petitioner. Trustee Braiman stated that he is concerned that these few feet will have an impact on such a small lot. Moved by Berman,seconded by Trilling,to grant the appeal of the Zoning Board of Appea Is decision to deny the request made by Darren and Denise Wehrenberg,409 Gardenia Lane,for variance of`Zoning Ordinance, Section 17.40,050,pertaining to R-9,Multiple Family Dwelling District,in accordance with the materials contained in Board packets and the supplemental materials submitted to the Board as delineated by the Village Attorney earlier, Upon roll call,.Trustees voted as follows on the motion. AYES: I -,Berman NAYS: 4—Braiman,Glover,Trilling,Rubin ABSENT: I -Kahn Motion defeated. 11991 03/17/2008 EMERGENCY OPERA'rLON cEmrug Mr.Giddens reviewed the staff request for the Board regarding this proposal,details of which are contained in his memo to Mr. Brimm and Mrs. Neukirch of March 12,2008, as well as the Village Board Meeting Agenda Item Overview that he also prepared. Trustee Berman noted that he believes that this is an excellent way of dealing with the situation and is a good plan. Moved by Berman,seconded by Braiman,to authorize bid for the new Emergency Operation Center build out— Village of Buffalo Grove,in accordance with the materials provided both in the packet and the supplemental materials provided dated March 14,2008. Trustee Braiman asked about the possibility of putting up a lightning detection system�ts long as a new antenna must be put up anyway. Mr.Giddens then answered several logistical questions for Trustees Glover and Trilling,and also reviewed the functions,for each of the rooms Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Trilling,Rubin NAYS: 0--None A B S F"NT: I —Kahn FW MIM Motion declared carried. LovM1 EXECIFrIvE SESSION Moved by Glover,seconded by Berman,to move to Executive Session for the purpose of Personnel,Section 2. C, 1,of the Illinois Open Meetings Act, Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Ter mn,Trildng,Rubin NAYS: 0—None ABSENT- I—Kalui Motion declared carried, The Board moved to Executive Session from 9.20 P,.M.until 10:05 P.M. ADJQL MENT Moved by Braiman,seconded by Berman,to adjourn the meeting. Upon voice vote,the.motion was declared carried,and the meeting was adjourned at 10:06 P'.M. Janet M. Sirabian,Village Clerk APPROVED BY MEITTIS 7th DAY OF 2008 Village President VILLAGE OF BUFFALO GROVE WARRANT#1094 7-Apr-08 Corporate Fund: Reimbursements & Fund Transfers 32,102.57 Reserve for Capital Replacement-Autos 213,193.00 Reserve for Capital Replacement-MIS 2,198.28 Revenue Reimbursements 8,112.90 Legislative 46,156.70 Office of Village Manager 2,003.88 Management Information Systems 4,168.47 Legal 388.85 Finance & General Services 7,760.59 Human Resources 17,284.27 Fire Services 16,200.85 Police Services 21,518.72 Building &Zoning 2,615.15 Engineering Services 1,396.64 Building & Grounds 22,752.89 Street & Bridge Operations 36,029.33 Street & Bridge Administration 381.56 Forestry 680.39 Central Garage 33,537.03 Drainage System 15,468.76 ESDA 605.51 Transfer/Non Operating Total 484,556.34 Illinois Municipal Retirement Fund: 0.00 Parking Lot Fund: 2,351.82 Motor Fuel Tax Fund: 9,163.94 Capital Projects-Facilities: 14,925.24 Capital Projects-Streets: 0.00 Health Insurance Expense 61,262.76 Facilities Development Debt Service Fund: 0.00 Police Pension Fund: 0.00 Fire Pension Fund: 1,986.00 R.H.S. 0.00 Water Fund: Reimbursements & Refunds: 2,837.07 Water Operations 9,662.36 Sewer Operations 282,729.28 Total 295,228.71 Buffalo Grove Golf Fund: Reimbursements & Refunds: 0.00 Golf Operations 47,060.09 Total 47,060.09 Arboretum Golf Fund: Reimbursements 0.00 Goff Operations 30,462.45 Total 30,462.45 Refuse Service Fund: School & Park Donation: PAYROLL PERIOD ENDING 03/17/08 968,898.06 PAYROLL PERIOD ENDING 03/30/08 861,373.21 TOTAL WARRANT 01094 2,767,268.62 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President 03/17/08 Adj Long/Bonus(MAR) Balance Net Earnings 600,159.79 SW,159.79 Federal W/H PENMO 945 16,305.87 16,305.87 Federal W/H BW 941 89,479.29 89,479.29 Federal W/H MO 941 373.61 373.61 Credit Union 28,824.92 28,824.92 ��i ► , Roth IRA 617.00 617.00 State W/H 18,583.99 18,583.99 State W/H Wisc 875.39 875.39 United Way 378.25 378.25 Bright Directions 140.00 140.00 AFLAC 360.08 360.08 Fire Pension/Sup 29.69 29.69 Police Pension 21,830.26 21,830.26 Fire Pension 18,070.85 18,070.85 Flex Savings 4,515.35 4,515.35 Dependent Can: 1,153.05 1,153.05 Retiree Health Sav 1,668.37 ICMA Employee 31,544.99 31,544.99 ICMA Employer 2,371.36 2,371.36 PPO Premium Deduct 10,668.29 10,668.29 IPBC/Retirees .8,322.93 8,322.93 FICA 20,006.86 20,006.86 40,013.72 FOP 81.25 81.25 Medicare 9,747.49 9,747.49 19,494.98 BGHS 27.00 27.00 59,508.70 Fire Dues 1,532.00 1,532.00 AFLAC Pre Tax 1,006.50 Tota1941 Transfer Life Insurance 315.00 315.00 149 36160 sr�ii35r A S ...r PC Purchase 1,273.49 1,273.49 Gamishments 2,938.84 2,938.84 Suspension 0.00 General Fund Fire 238.00 238.00 Sub-total 893,4 .76 0.00 0.00 892,433.26 922,187.61 IMRF-Supplement 114.55 114.55 IMRF-Employee 13,695.05 0.00 13,696.05 tMRF-Employer 31 894.35 0.00 ' 31 894.35 Gross Payroll 9391143.71 0.00 0.00 9391143.71 988898.06 Bank TranWer Equals total of Payd Dist by Org ee Pay Adjustment Register, Current Employer Expense Payroll Gross 968,898.06 Bank Sheets should always=this# Water/Sewer 35,518.65 Police Pension 115,341.68 Fire Pension 32,931.60 BG Golf 15,553.16 Arb Golf 12,941.25 Difference between Pyd Gross 766,611.72 Total Other Funds 212,286.34 less water/golf/pension 03/30/08 Adj Long/Bonus(April) Balance Net Earnings 500,975.12 7,563.69 508,538.81 Federal W/H PENMO 945 0.00 Federal W/H BW 941 93,771.92 1,524.18 95,296.10 Federal W/H MO 941 0.00 redit Union 23,233.34 23,233.34 ,TranerAA. Roth IRA 617.00 617.00 7.00 �e W/H 2O,146.97 264.84 20,411.81 State W/H Wisc 9.33 9.33 Jnited Way 344.25 344.25 Bright Directions 140.00 140.00 kFLAC 286.93 286.93 *ire Pension/Sup 29.69 29.69 3olice Pension 22,040.11 376.58 22,416.69 -ire Pension 18,071.14 151.28 18,222.42 %x Savings 4,515.35 4,515.35 )ependent Care 1,153.05 1,153.05 Utiree Health Sav 1,668.37 l el CMA Employee 31,546.88 31,546.88 CMA Employer 2,371.36 2,374.36 3PO Premium Deduct 10,702.44 `- 10,;02.44 PBC/Retirees _ 0.00 :ICA 21,258.13 322.40 21,580.53 43,161.06 -OP 81.25 140, 81.25 Medicare 10,096.67 153.70 . 10,250.37 20,500.74 3GHS 27.00 27.00 63,661.80 =ire Dues 1,532.00 1,532.00 kFLAC Pre Tax 1,006.50 ,Total 941 Transfer .ife Insurance 0.00 'C Purchase 1,273.49 1,273.4.9 3amishments 1,878.84 1,878.84 Suspension 0.00 3eneral Fund Fire 238.00 238.00 3ub-total 769,005.80 0.00 10,366.00 778,366.30 810,196.20 MRF-Supplement 114.55 114.55 MRF-Employee 14,802.82 234.00 15,036.82 MRF-Empk)yer 34 474.18 544.96 35 019.14 Bross Payroll 818 39 .35 0.00 11 829,642.31 881,373.21 Bank Transfer Equals total of Payd Dist by Org e Pay Adjustment Register, Current Employer Expense Payroll Gross 861,373.21 Bank Sheets should always=this# Mater/Sewer 37,500.30 i 'olice Pension t -ire Pension iG Golf 19,290.75 rrb Golf 19,565.51 Differenoe between Pyrl Gross 785,016.65 otal Other Funds 76,356.56 less water/golf/pension 4 y� t Date: 04/03/08 10:29 village of Buffalo Grove Page: 1 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000010 CORPORATE FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 NEIGHBORHOOD REMOLDERS MULTIPLE 097941 224 DEPOSIT D I A 3,000.00 216316 097814 223 DEPOSIT D I A 1,000.00 *TOTAL VENDOR -> ONE-TIME VENDORS 4,000.00 152889 CDW GOVERNMENT, INC QJ4292 097839 229 RES FOR CAP REPLA 1,014.38 KZ8685 097995 229 RES FOR CAP REPLA 394.99 MULTIPLE 097845 229 RES FOR CAP REPLA 31.39 *TOTAL VENDOR CDW GOVERNMENT, INC 1,440.76 163278 CURRIE MOTORS CROSS BOX 098008 223 RES FOR CAP REPLA 792.00 031207 097843 233 RES FOR CAP REPLA 199,305.00 *TOTAL VENDOR CURRIE MOTORS 200,097.00 529000 LUND INDUSTRIES, INC. MULTIPLE 097802 223 A/P RES FOR CAP R 12,096.00 *TOTAL VENDOR LUND INDUSTRIES, IN 12, 096.00 573955 MNJ TECHOLOGIES DIRECT 212089 098032 229 RES FOR CAP REPLA 54.50 *TOTAL VENDOR MNJ TECHOLOGIES DIR 54.50 687700 PADDOCK PUBLICATIONS,INC. MULTIPLE 098097 224 DEPOSIT DIA LEGAL 97.00 *TOTAL VENDOR PADDOCK PUBLICATION 97.00 842011 TIGER DIRECT.COM 320101 097819 229 RES FOR CAP REPLA 194.45 780101 098052 229 RES FOR CAP REPLA 508.57 *TOTAL VENDOR TIGER DIRECT.COM 703.02 903130 VBG-FAC DEV DEBT SERV FND 328/08 098095 128 DUE TO DUE FROM D 7,868.63 328/08 098095 128 DUE TO DUE FROM D 4,125.13 328/08 098095 128 DUE TO DUE FROM D 2,907.58 31808 097841 128 DUE TO DUE FROM F 14,104.23 *TOTAL VENDOR VBG-FAC DEV DEBT SE 29,005.57 **TOTAL CORPORATE FUND 247,493.85 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 2 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000210 CORPORATE REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 48410 ANDRES MEDICAL BILLING 31208 097827 1259 AMB TRANS FEES 7,798.79 *TOTAL VENDOR ANDRES MEDICAL BILL 7,798.79 * 99998 MYONG SCHIESTEL B071154 098126 1259 AMB TRANS FEES 25.00 B072076 098125 1259 AMB TRANS FEES 220.61 *TOTAL VENDOR -> ONE-TIME VENDORS 245.61 * 418931 IL STATE PD IT COMMAND 229/3006 098128 1299 ALL OTHER INCOME 68.50 *TOTAL VENDOR IL STATE PD IT COMM 68.50 * **TOTAL CORPORATE REVENUE 8,112.90 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 3 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000401 LEGISLATIVE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 10400 AD-GIFT SPECIALTIES 284945 098127 3723 50TH ANN 1,459.84 *TOTAL VENDOR AD-GIFT SPECIALTIES 1,459.84 10400 AD-GIFT SPECIALTIES 284943 098151 3723 50TH ANN 314.45 *TOTAL VENDOR AD-GIFT SPECIALTIES 314.45 * 10550 AIM BUSINESS PRINTERS 8301 098148 3723 50TH ANN 32,925.00 *TOTAL VENDOR AIM BUSINESS PRINTE 32, 925.00 * 36570 AMERICAN CHARGE SERVICE 35 TRIPS 097997 4942 SR CIT TAXI SUB 87.50 *TOTAL VENDOR AMERICAN CHARGE SER 87.50 * 99998 JIM KORNFELD MULTIPLE 098115 3722 BG SYMP BAND 135.00 *TOTAL VENDOR -> ONE-TIME VENDORS 135.00 * 276000 FEDERAL EXPRESS CORP. 84178 098016 3722 BG SYMP BAND 21.45 *TOTAL VENDOR FEDERAL EXPRESS COR 21.45 * 321501 GP DESIGNS 4054 098172 3723 50TH ANN 4,185.00 *TOTAL VENDOR GP DESIGNS 4,185.00 * 696081 J. W. PEPPER & SON, INC MULTIPLE 098041 3722 BG SYMP BAND 225.98 *TOTAL VENDOR J. W. PEPPER & SON, 225.98 * 717751 PRINCESS HOUSE INC. 1963 098096 4935 ALL OTHER EXPENSE 600.00 *TOTAL VENDOR PRINCESS HOUSE INC. 600.00 * 729350 QUILL CORPORATION MULTIPLE 098149 3723 50TH ANN 404.98 *TOTAL VENDOR QUILL CORPORATION 404.98 * 749600 RMS PRODUCTIONS 7168 098145 3723 50TH ANN 3,887.50 *TOTAL VENDOR RMS PRODUCTIONS 3,887.50 * Date: 04/03/08 10:29 Village of Buffalo Grove Page: 4 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000401 LEGISLATIVE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 839907 TAKE ONE VIDEO PROD. MULTIPLE 098053 4941 CABLE TV PROG 1,660.00 *TOTAL VENDOR TAKE ONE VIDEO PROD 1,660.00 881026 UNICOMP 60577 098056 3722 BG SYMP BAND 250.00 *TOTAL VENDOR UNICOMP 250.00 * **TOTAL LEGISLATIVE 46,156.70 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 5 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000405 OFC VLG MANAGER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 80000 WRB, LLC 168 098001 4913 CONSULT FEETS OTH 605.00 *TOTAL VENDOR WRB, LLC 605.00 * 120072 CALL ONE 315/0000 097838 3211 PHONE 90.98 *TOTAL VENDOR CALL ONE, 90.98 * 139093 CHI MET CHAP APWA PW LEAD 098009 3112 PROF TRAIN 35.00 *TOTAL VENDOR CHI MET CHAP APWA 35.00 * 152497 COMCAST CABLE MULTIPLE 098010 4941 PHONE / CABLE TV 4.23 *TOTAL VENDOR COMCAST CABLE 4.23 * 189732 NORTHERN IL UNIVERSITY MPA AWARDS 098036 3215 RECEPT COMM AFFAI 60.00 *TOTAL VENDOR NORTHERN IL UNIVERS 60.00 * 348513 EILEEN HARVEY DISHW 097797 4312 OFF FURN 407.00 *TOTAL VENDOR EILEEN HARVEY 407.00 * 375606 ICSC WB 1 YEAR 098022 3113 DUES MEMBER 50.00 *TOTAL VENDOR ICSC 50.00 * 396276 I L C M A MAY WORK 098023 3215 RECEPT COMM AFFAI 20.00 *TOTAL VENDOR I L C M A 20.00 * 605128 NEXTEL COMMUNICATIONS 510073 097876 3211 PHONE 143.49 *TOTAL VENDOR NEXTEL COMMUNICATIO 143.49 * 687707 PADDOCK PUBLICATIONS BB/429 098040 3218 SUB PUB 39.60 *TOTAL VENDOR PADDOCK PUBLICATION 39.60 * 729350 QUILL CORPORATION 6081547 098154 3240 OFFICE SUPPLIES 14.21 MULTIPLE 098144 3240 OFFICE SUPPLIES 229.48 *TOTAL VENDOR QUILL CORPORATION 243.69 * Date: 04/03/08 10:29 Village of Buffalo Grove Page: 6 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000405 OFC VLG MANAGER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 795401 SIGNMEUP.COM IAMMA 098138 3112 PROF TRAIN 50.00 *TOTAL VENDOR SIGNMEUP.COM 50.00 870511 ULI 1YR BP 098057 3113 DUES MEMBERS 200.00 *TOTAL VENDOR ULI 200.00 * 903230 VBG VIL MGRS OFFICE 4208 098118 3112 PT/AOE/OS/COMP SE 26.39 4208 098118 3213 PT/AOE/OS/COMP SE 28.50 *TOTAL VENDOR VBG VIL MGRS OFFICE 54.89 * **TOTAL OFC VLG MANAGER 1,953.88 50.00 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 7 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000407 MIS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 315/0000 097838 3211 PHONE 32.39 *TOTAL VENDOR CALL ONE 32.39 * 152497 COMCAST CABLE MULTIPLE 098010 3211 PHONE / CABLE TV 84.95 *TOTAL VENDOR COMCAST CABLE 84.95 * 307700 ROBERT GIDDENS H2O BOIL 098020 4935 ALL OTHER EXPENSE 49.50 *TOTAL VENDOR ROBERT GIDDENS 49.50 * 321496 GMIS 7/1-6/30/0 098019 3113 DUES MEMBER 75.00 *TOTAL VENDOR GMIS 75.00 * 375776 IL CENTURY NETWORK/ 26982 098024 3211 PHONE 246.25 *TOTAL VENDOR IL CENTURY NETWORK/ 246.25 * 605128 NEXTEL COMMUNICATIONS 510073 097876 3211 PHONE 213.86 *TOTAL VENDOR NEXTEL COMMUNICATIO 213.86 * 729350 QUILL CORPORATION 5980642 098153 3240 OFF SUPPLIES 10.34 *TOTAL VENDOR QUILL CORPORATION 10.34 * 749500 RMS INFO TECH INTEG 280202 098157 3221 COMP SERVICE 1,500.00 280156 098045 3216 MAINT CONTRACT 1,554.00 *TOTAL VENDOR RMS INFO TECH INTEG 3,054.00 * 801137 SOLARWINDS.NET, INC 21199 097888 3216 MAINT CONTRACT 299.00 *TOTAL VENDOR SOLARWINDS.NET, INC 299.00 * 903230 VBG VIL MGRS OFFICE 4208 098118 3221 PT/AOE/OS/COMP SE 18.99 4208 098118 4935 PT/AOE/OS/COMP SE 24.24 4208 098118 4935 PT/AOE/OS/COMP SE 59.95 *TOTAL VENDOR VBG VIL MGRS OFFICE 103.18 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 8 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000408 MIS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED **TOTAL MIS 4,168.47 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 9 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000408 LEGAL SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 200412 DYNAMEX 254758 098013 3617 MESSENGER FEES 49.70 *TOTAL VENDOR DYNAMEX 49.70 687700 PADDOCK PUBLICATIONS,INC. MULTIPLE 097879 3615 LEGAL NOTICES 247.00 MULTIPLE 098097 3615 DEPOSIT DIA LEGAL 50.15 47891 098098 3615 LEGAL NOTICES 42.00 *TOTAL VENDOR PADDOCK PUBLICATION 339.15 **TOTAL LEGAL SERVICES 388.85 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 10 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 8567 ADT SECURITY SERVICES 66096482 098150 3216 MAINT CONTRACT 60.14 *TOTAL VENDOR ADT SECURITY SERVIC 60.14 58181 AT&T 15103 097833 3211 PHONE 28.51 99303 097834 3211 PHONE 17.45 *TOTAL VENDOR AT&T 45.96 85152 MATTHEW BENDER & CO. , INC 6524849X 098129 3219 PRINTING 2,229.38 65847946 098143 3219 PRINTING 174.30 *TOTAL VENDOR MATTHEW BENDER & CO 2,403.68 103501 BOTTLE-FREE WATER, LLC 6813 097836 3216 MAINT CONTRACT 36.95 *TOTAL VENDOR BOTTLE-FREE WATER, 36.95 * 120072 CALL ONE 315/0000 097838 3211 PHONE 973.79- 315/0000 097838 3211 PHONE 3,159.43 *TOTAL VENDOR CALL ONE 2,185.64 * 276000 FEDERAL EXPRESS CORP. 52697 097849 3212 POSTAGE 4.45 *TOTAL VENDOR FEDERAL EXPRESS COR 4.45 * 396223 IGFOA/NIU 444894 097860 3112 PROF TRAIN 390.00 *TOTAL VENDOR IGFOA/NIU 390.00 * 577600 MOHAWK STAMP CO. 110808 098146 3240 OFFICE SUPPLIES 12.40 *TOTAL VENDOR MOHAWK STAMP CO. 12.40 * 598773 NEOPOST LEASING 5067963 098123 3217 EQ RENT 218.22 *TOTAL VENDOR NEOPOST LEASING 218.22 * 605128 NEXTEL COMMUNICATIONS 510073 097876 3211 PHONE 122.43 *TOTAL VENDOR NEXTEL COMMUNICATIO 122.43 * Date: 04/03/08 10:29 Village of Buffalo Grove Page: 11 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 729350 QUILL CORPORATION 5774160 098147 3240 OFFICE SUPPLIES 93.98 *TOTAL VENDOR QUILL CORPORATION 93.98 * 729350 QUILL CORPORATION 6081547 098154 3240 OFFICE SUPPLIES 7.22 5980642 098153 3240 OFF SUPPLIES 19.21 *TOTAL VENDOR QUILL CORPORATION 26.43 * 809360 STANDARD COFFEE SERV 13037 098124 4935 ALL OTHER EXPENSE 65.70 *TOTAL VENDOR STANDARD COFFEE SER 65.70 * 810215 STAPLES BUS ADV 3100208135 098155 3240 OFFICE SUPPLIES 38.39 *TOTAL VENDOR STAPLES BUS ADV 38.39 841600 THIRD MILLENNIUM ASSOC 10620 097925 4913 CONSULT FEES OTHE 1,972.86 *TOTAL VENDOR THIRD MILLENNIUM AS 1, 972.86 903220 VILLAGE OF BUFFALO GROVE 31908 097883 4935 P/T AOE PER DIEM 41.25 32608 097934 4935 SUP PAT AOE SAO P 42.11 *TOTAL VENDOR VILLAGE OF BUFFALO 83.36 **TOTAL FIN & GEN SERVICES 7,760.59 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 12 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000411 HUMAN RESOURCES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 ALBERT VIEHMAN IFPCA 098171 3714 FD & PD COMM 98.00 *TOTAL VENDOR -> ONE-TIME VENDORS 98.00 * 315010 ANTHONY GOLDSTEIN CLASS/BOOK 097828 3118 TUIT REIMBURSE 4,844.18 *TOTAL VENDOR ANTHONY GOLDSTEIN 4,844.18 * 515921 LAW OFFICES OF 12016 098046 3112 PROF TRAIN 3,600.00 *TOTAL VENDOR LAW OFFICES OF 3,600.00 * 545486 DAVID MAHAN 3HOUR C 097910 3118 TUIT REIMBURSE 921.89 1 3HR CLAS 098094 3118 TUIT REIMBURSE 921.86 *TOTAL VENDOR DAVID MAHAN 1,843.75 * 545495 ART MALINOWSKI 20-30YRS 097863 3137 EMP RECOG 550.00 *TOTAL VENDOR ART MALINOWSKI 550.00 * 605128 NEXTEL COMMUNICATIONS 510073 097876 3211 PHONE 65.33 *TOTAL VENDOR NEXTEL COMMUNICATIO 65.33 * 687708 PADDOCK PUB 45949 098100 3714 FD & PD COMM 1,653.00 *TOTAL VENDOR PADDOCK PUB 1,653.00 * 737240 JOHN E. REID & ASSOC. 91523 097885 3714 FD PD COMM 200.00 *TOTAL VENDOR JOHN E. REID & ASSO 200.00 756260 TARA ROMANOW 3 COURSES 097994 3118 TUIT REIMBURSE 3,102.65 *TOTAL VENDOR TARA ROMANOW 3,102.65 829500 MICHAEL SZOS TUITION 098048 3118 TUIT REIMBURSE 1,311.01 *TOTAL VENDOR MICHAEL SZOS 1,311.01 * 903220 VILLAGE OF BUFFALO GROVE 4/2/08 098119 3213 SM EQ/AOE/PAT EQ/ 16.35 *TOTAL VENDOR VILLAGE OF BUFFALO 16.35 * Date: 04/03/08 10:29 Village of Buffalo Grove Page: 13 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000421 HUMAN RESOURCES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED **TOTAL HUMAN RESOURCES 17,284.27 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 14 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 8567 ADT SECURITY SERVICES 926939 097895 3211 PHONE 57.00 *TOTAL VENDOR ADT SECURITY SERVIC 57.00 93700 BILL'S GROVE FLORIST,LTD. 375463 097942 4935 ALL OTHER EXPENSE 62.00 *TOTAL VENDOR BILL'S GROVE FLORIS 62.00 108598 BROWN, JOHN MED BILLS 098000 3111 GRP LIFE & MED 3,295.25 *TOTAL VENDOR BROWN, JOHN 3,295.25 120072 CALL ONE 315/0000 097838 3211 PHONE 1,375.96 *TOTAL VENDOR CALL ONE 1,375.96 134595 CERTIFIED FLEET SERVICES S11481 097931 4213 AUTO PARTS 41.87 *TOTAL VENDOR CERTIFIED FLEET SER 41.87 * 139248 CITY OF ELGIN 31613 097790 3112 PROF TRAIN 2, 000.00 31613 097790 3112 PROF TRAIN 300.00 *TOTAL VENDOR CITY OF ELGIN 2,300.00 * 152889 CDW GOVERNMENT, INC RH6049 097785 3240 OFFICE EQ/OPER EQ 69.82 RH6049 097785 4316 OFFICE EQ/OPER EQ 249.99 *TOTAL VENDOR CDW GOVERNMENT, INC 319.81 153460 CONNECTIONS UNLIMITED MULTIPLE 098069 3115 CLOTH ALLOW 888.60 MULTIPLE 098069 3115 CLOTH ALLOW 50.95 MULTIPLE 098069 3115 CLOTH ALLOW 252.00 MULTIPLE 098069 3115 CLOTH ALLOW 58.95 *TOTAL VENDOR CONNECTIONS UNLIMIT 1,250.50 * 239050 ENH OMEGA 920000 097990 4936 CONTRACT SERVICE 345.00 *TOTAL VENDOR ENH OMEGA 345.00 * 283301 FIRE DEPT TRAIN. NETWORK 6629 097791 3218 SUB PUB 48.00 *TOTAL VENDOR FIRE DEPT TRAIN. NE 48.00 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 15 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 284218 THE FITNESS CONNECTION S4100 097848 4936 CONTRACT SERVICE 475.00 *TOTAL VENDOR THE FITNESS CONNECT 475.00 * 284255 FIVE ALARM FIRE & SAF EQ 81031 097900 3117 EMP SAFE EQUIP 128.00 *TOTAL VENDOR FIVE ALARM FIRE & S 128.00 * 302510 GARVEY'S OFFICE PRODUCTS 502920 098018 3240 OFFICE SUPPLIES 103.43 *TOTAL VENDOR GARVEY'S OFFICE PRO 103.43 * 321200 THOMAS GOUGH MEN RUN 097793 3115 CLOTH ALLOW 42.89 *TOTAL VENDOR THOMAS GOUGH 42.89 * 325900 GRAINGER,INC. 447000 097993 3916 M&R B&F 387.96 *TOTAL VENDOR GRAINGER,INC. 387.96 * 326000 GREAT LAKES FIRE & SAFETY 142399 098063 3115 CLOTH ALLOW 120.00 142398 098021 3115 CLOTH ALLOW 168.90 *TOTAL VENDOR GREAT LAKES FIRE & 288.90 * 417882 IL FIRE INSP ASSOC 9232 097856 3112 PROF TRAIN 450.00 9283 097989 3112 PROF TRAIN 90.00 *TOTAL VENDOR IL FIRE INSP ASSOC 540.00 * 419023 OCE IMAGISTICS INC. MULTIPLE 097991 3216 MAINT CONTRACT 254.20 *TOTAL VENDOR OCE IMAGISTICS INC. 254.20 * 422461 INTERSPIRO INC 124644 097799 4111 DEPT EQUIP 399.83 *TOTAL VENDOR INTERSPIRO INC 399.83 456150 JOHN JASON SHOES 097859 3115 CLOTH ALLOW 42.20 *TOTAL VENDOR JOHN JASON 42.20 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 16 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 482300 KALE UNIFORMS, INC. 211867 098026 3115 CLOTH ALLOW 125.50 *TOTAL VENDOR KALE UNIFORMS, INC. 125.50 * 512858 LAKE & MCHENRY FD SRT 1073 097907 3112 PROF TRAIN 105.00 *TOTAL VENDOR LAKE & MCHENRY FD S 105.00 * 568271 MET FIRE CHIEF ASSOC. 08 ADM LUN 097992 4935 ALL OTHER EXPENSE 350.00 *TOTAL VENDOR MET FIRE CHIEF ASSO 350.00 605128 NEXTEL COMMUNICATIONS 510073 097876 3211 PHONE 806.97 *TOTAL VENDOR NEXTEL COMMUNICATIO 806.97 612110 NORTHWEST ELECTRICAL SUPP MULTIPLE 097870 4111 DEPT EQUIP 99.43 *TOTAL VENDOR NORTHWEST ELECTRICA 99.43 612130 NORTHWEST COMM HOSP EMS 21808 098037 4932 NWCH ADM FEE 2,250.00 *TOTAL VENDOR NORTHWEST COMM HOSP 2,250.00 687707 PADDOCK PUBLICATIONS 323/517 097877 3218 SUB PUB 39.60 *TOTAL VENDOR PADDOCK PUBLICATION 39.60 755931 ROGANS 86399 097884 3115 CLOTH ALLOW 178.49 *TOTAL VENDOR ROGANS 178.49 903455 VERIZON WIRELESS 394641 097825 3217 EQUIP RENTAL 48.06 *TOTAL VENDOR VERIZON WIRELESS 48.06 923654 WAUCONDA FIRE DEPT 31408 097893 3112 PROF TRAIN 220.00 31408 097893 3112 PROF TRAIN 220.00 *TOTAL VENDOR WAUCONDA FIRE DEPT 440.00 **TOTAL FIRE SERVICES 16,200.85 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 17 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 84531 BEHAVIORAL EDU & TREAT VETS 098003 3112 PROF TRAIN 125.00 *TOTAL VENDOR BEHAVIORAL EDU & TR 125.00 103572 BOWEN, CRYSTAL CLOTH 098004 3115 CLOTH ALLOW 125.25 *TOTAL VENDOR BOWEN, CRYSTAL 125.25 112600 MARK BUCALO CALEA/GA 097930 4934 COMM ON ACCREDIT 16.00 * *TOTAL VENDOR MARK BUCALO 16.00 114830 BUFFALO GROVE ROTARY CLUB 32708 098132 4935 ALL OTHER EXPENSES 125.00 *TOTAL VENDOR BUFFALO GROVE ROTAR 125.00 120072 CALL ONE 315/0000 097838 3211 PHONE 603.47 *TOTAL VENDOR CALL ONE 603.47 139010 CHICAGO COMM. SERV. INC. MULTIPLE 097774 4318 DUI ASSESS PURCH 501.00 MULTIPLE 097774 4112 DUI ASSESS PURCH 88.00 *TOTAL VENDOR CHICAGO COMM. SERV. 589.00 139242 CHIEF 182107 097844 3336 SAFE EQ PATROL/SU 350.00 182107 097844 3351 SAFE EQ PATROL/SU 124.69 *TOTAL VENDOR CHIEF 474.69 139503 CIT TECHNOLOGY FIN SERV 921.37 11011674 098130 4313 OFFICE EQ 921.37 *TOTAL VENDOR CIT TECHNOLOGY FIN 147810 COLLEGE OF DUPAGE 830139 098066 3112 PROF TRAIN 300.00 *TOTAL VENDOR COLLEGE OF DUPAGE 300.00 153390 CONDELL MEDICAL CENTER 424110 097783 4935 ALL OTHER EXPENSE 68.00 BOCK 097840 4935 ALL OTHER EXPENSE 68.00 *TOTAL VENDOR CONDELL MEDICAL CEN 136.00 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 18 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 160360 CROWN TROPHY 607224 097842 4935 ALL OTHER EXPENSE 12.00 *TOTAL VENDOR CROWN TROPHY 12.00 196000 JAMES DUNNE CALEA/GA 097932 4934 COMM ON ACCREDIT 45.00 * *TOTAL VENDOR JAMES DUNNE 45.00 289000 FRANKLIN COVEY CO 73463 097782 3112 PROF TRAIN 129.00 *TOTAL VENDOR FRANKLIN COVEY CO 129.00 302460 GALL'S INC. 593150 097853 3115 CLOTH ALLOW 14.12 200021 097902 3336 SAFE EQUIP PATROL 29.99 *TOTAL VENDOR GALL'S INC. 44.11 312815 GLOBAL TECH. SYSTEMS, INC 55778 097851 3346 SUPPLIES COMM 1,105.10 *TOTAL VENDOR GLOBAL TECH. SYSTEM 1,105.10 351799 HEALTH CONCEPTS, LLC MULTIPLE 097855 3343 SUPPLIES PATROL 164.85 MULTIPLE 097855 3343 SUPPLIES PATROL 164.85 *TOTAL VENDOR HEALTH CONCEPTS, LL 329.70 482300 KALE UNIFORMS, INC. MULTIPLE 097862 3115 CLOTH ALLOW 208.48 MULTIPLE 097862 3115 CLOTH ALLOW 69.28 *TOTAL VENDOR KALE UNIFORMS, INC. 277.76 495606 KOLSSAK FUNERAL HOME LTD PROELL 097861 4935 ALL OTHER EXPENSE 305.00 PRYZYE 098025 3345 SUPPLIES FOSG 305.00 *TOTAL VENDOR KOLSSAK FUNERAL HOM 610.00 545491 MAJOR CRASH ASSIST TEAM ACC INVEST 098034 3112 PROF TRAIN 2,500.00 *TOTAL VENDOR MAJOR CRASH ASSIST 2,500.00 547065 MAS MODERN MARKETING 52957 097868 3350 SUPPLIES CPCR 483.55 53592 097864 3350 SUPP CPCR 516.30 *TOTAL VENDOR MAS MODERN MARKETIN 999.85 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 19 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 585392 MOTOROLA INC 21.55 360102 097869 4112 RADIOS 393.00 186289 098033 4112 RADIOS 81641 097807 4113 MOBILE DATA TERM 324.50 186825 098065 4112 RADIOS 393.00 364886 097865 4116 PATROL EQUIP 880.00 *TOTAL VENDOR MOTOROLA INC 2,012.05 611781 NORTH IL POLICE ALARM SYS 31.20 5922 098068 3211 PHONE *TOTAL VENDOR NORTH IL POLICE ALA 31.20 611920 N E MULTI-REG. TRNG. 104546 098117 3112 PROF TRAIN 6,120.00 105107 098038 3112 PROF TRAIN 350.00 *TOTAL VENDOR N E MULTI-REG. TRNG 6,470.00 * 611997 NUCPS/TI ALUMNI ASSOC 10935 097912 3113 DUES MEMBER 25.00 8349 097874 3113 DUES / MEMBER 25.00 *TOTAL VENDOR NUCPS/TI ALUMNI ASS 50.00 * 654250 ORPHANS OF THE STORM FEB08 097875 4918 ANIMAL CONTROL 67.50 *TOTAL VENDOR ORPHANS OF THE STOR 67.50 * 690500 CLIFFTON PAUL NUCPS 098042 3112 PROF TRAIN 160.00 *TOTAL VENDOR CLIFFTON PAUL 160.00 709020 PITNEY BOWES MR08 097881 3355 OPER EQ RECORDS 56.00 *TOTAL VENDOR PITNEY BOWES 56.00 712400 VINCENT POSITANO 24.00 NEMRT 097935 3112 PROF TRAIN *TOTAL VENDOR VINCENT POSITANO 24.00 * 720003 PURCHASE ADVANTAGE CARD 312/8139 097882 4935 ALL OTHER EXPENSE 35.57 *TOTAL VENDOR PURCHASE ADVANTAGE 35.57 * Date: 04/03/08 10:29 Village of Buffalo Grove Page: 20 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 732457 RADIO OUTFITTER 73.81 R05251 097936 4112 RADIOS *TOTAL VENDOR RADIO OUTFITTER 73.81 * 732457 RADIO OUTFITTER RO5251 097887 4113 MOB DATA TERM 73.81 *TOTAL VENDOR RADIO OUTFITTER 73.81 * 759942 JULIE RUSSELL 24.00 T&T 098067 3112 PROF TRAIN *TOTAL VENDOR JULIE RUSSELL 24.00 * 818210 STREICHER'S 504404 098049 4937 REIMBURSE EXPENSE 500.00 *TOTAL VENDOR STREICHER'S 500.00 841556 THE DUTY RIG.COM 419 097921 3343 SUPPLIES PATROL 6.70 *TOTAL VENDOR THE DUTY RIG.COM 6.70 881029 UNIFORMITY INC MULTIPLE 098058 3119 RECRUIT UNIFORM 199.95 MULTIPLE 097891 3115 CLOTH ALLOW CLOTH ALLOW 48.50 MULTIPLE 097891 3115 95 *TOTAL VENDOR UNIFORMITY INC 254.40 881420 UNITED PARCEL SERVICE 11.54 CA SHIP 098139 3115 CLOTH ALLOW CA SHIP 098139 4116 CLOTH ALLOW 65.96 *TOTAL VENDOR UNITED PARCEL SERVI 77.50 903220 VILLAGE OF BUFFALO GROVE 31908 097883 4935 P/T AOE PER DIEM 5.97 4/2/08 098119 4116 SM EQ/AOE/PAT EQ/ 28.30 32608 097934 4112 SUP PAT AOE SAO P 14.52 31908 097883 3214 P/T AOE PER DIEM 30.00 32608 097934 3214 SUP PAT AOE SAO P 45.00 31908 097883 3214 P/T AOE PER DIEM 15.00 31908 097883 3214 P/T AOE PER DIEM 21.28 4/2/08 098119 4935 SM EQ/AOE/PAT EQ/ 25.92 32608 097934 3343 SUP PAT AOE SAO P 32.25 31908 0973 3214 .17 4/2/08 098889 3214 SMTEQ/AOE/PATAOE PERIEQ/EM 16.09 *TOTAL VENDOR VILLAGE OF BUFFALO 237.50 .............. ......... .. .. Date: 04/03/08 10:29 Village of Buffalo Grove Page: 21 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903250 VILLAGE OF BUFFALO P. D. 90.00 3149 098120 4117 FOS EQ 3143 097916 4935 ALL OTHER EXPENSE 229.49 *TOTAL VENDOR VILLAGE OF BUFFALO 319.49 917310 WALZ SCALE CO. 7413A 098059 4954 OVER WEIGHT TRUCK 1,280.00 *TOTAL VENDOR WALZ SCALE CO. 1,280.00 917660 WAREHOUSE DIRECT MULTIPLE 097892 3347 SUPPLIES RECORDS 277.39 519589 097929 3347 SUPPLIES RECORDS 19.50 *TOTAL VENDOR WAREHOUSE DIRECT 296.89 **TOTAL POLICE SERVICES 20,394.85 1,123.87 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 22 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000441 BUILDING & ZONING VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 48230 ANDERSON PEST CONTROL 40.00 33RD PEST 098072 3112 PROF TRAIN *TOTAL VENDOR ANDERSON PEST CONTR 40.00 * 120072 CALL ONE 32.85 315/0000 097838 3211 PHONE *TOTAL VENDOR CALL ONE 32.85 155034 CORPORATE EXPRESS MULTIPLE 097784 3240 OFFICE SUPPLIES 88.88 *TOTAL VENDOR CORPORATE EXPRESS 88.88 * 283460 FIRE SAFETY CONS. , INC. CONSULT FEES OTHE 640.00 MULTIPLE 098081 4913*TOTAL VENDOR FIRE SAFETY CONS. , 640.00 * 289000 FRANKLIN COVEY CO MULTIPLE 097781 3112 PROF TRAIN 516.00 *TOTAL VENDOR FRANKLIN COVEY CO 516.00 * 432923 INT CODE COUNCIL, INC 159.50 973081 097857 3218 SUB PUB *TOTAL VENDOR INT CODE COUNCIL, I 159.50 * 605128 NEXTEL COMMUNICATIONS 301.82 510073 097876 3211 PHONE *TOTAL VENDOR NEXTEL COMMUNICATIO 301.82 * 687707 PADDOCK PUBLICATIONS 28.80 41/BLDG ZO 098099 3218 SUB PUB *TOTAL VENDOR PADDOCK PUBLICATION 28.80 * 805570 RICHARD SPARLING III PLUMB 097820 3213 TRAVEL AND TRAINI 168.70 PLUMB 097820 3214 TRAVEL AND TRAINI 75.00 PUB HEAL 097816 3113 DUES MEMBER 100.00 *TOTAL VENDOR RICHARD SPARLING II 343.70 * 842000 THOMPSON ELEVATOR INSP. 1175 097926 4913 CONSULT FEES OTHE 80.00 1111 098106 4913 CONSULT FEES OTHE 360.00 *TOTAL VENDOR THOMPSON ELEVATOR I 440.00 * . . .... ........_....... ...... Date: 04/03/08 10:29 Village of Buffalo Grove Page: 23 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000441 BUILDING & ZONING VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903220 VILLAGE OF BUFFALO GROVE P/T AOE PER DIEM 16.00 31908 097883 3112 *TOTAL VENDOR VILLAGE OF BUFFALO 16.00 903220 VILLAGE OF BUFFALO GROVE 7.60 4/2/08 098119 3824 SM EQ/AOE/PAT EQ/ *TOTAL VENDOR VILLAGE OF BUFFALO 7.60 * **TOTAL BUILDING & ZONING 2,615.15 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 24 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000445 ENGINEERING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 155034 CORPORATE EXPRESS 140590 098110 3240 OFFICE SUPPLIES 106.29 *TOTAL VENDOR CORPORATE EXPRESS 106.29 * 755920 MANUEL B. RODIS SEMINAR 097886 3112 PROF TRAIN 339.00 *TOTAL VENDOR MANUEL B. RODIS 339.00 * 890101 UW MADISON J975 097940 3112 PROF TRAIN 895.00 *TOTAL VENDOR UW MADISON 895.00 * 903220 VILLAGE OF BUFFALO.GROVE 32608 097934 3112 SUP PAT AOE SAO P 16.00 32608 097934 3250 SUP PAT AOE SAO P 40.35 *TOTAL VENDOR VILLAGE OF BUFFALO 56.35 * **TOTAL ENGINEERING SERVICES 1,396.64 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 25 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 9210 ADVANCE ELECT SUPP CO MULTIPLE 097765 3250 SUPPLIES ALL OTHE 206.00 *TOTAL VENDOR ADVANCE ELECT SUPP 206.00 * 62260 BADE PAPER PROD INC 159433 098005 3250 SUPPLIES ALL OTHE 21.00 *TOTAL VENDOR BADE PAPER PROD INC 21.00 * 82110 BANNER PLUMBING SUPP CO 1289835 097772 3250 SUPPLIES ALL OTHE 366.77 MULTIPLE 097837 3250 SUPPLIES ALL OTHE 111.05 *TOTAL VENDOR BANNER PLUMBING SUP 477.82 * 91700 G.W. BERKHEIMER CO,INC. 589873 097771 3250 SUPPLIES ALL OTHE 3.43 *TOTAL VENDOR G.W. BERKHEIMER CO, 3.43 * 93700 BILL'S GROVE FLORIST,LTD. 375463 097942 4935 ALL OTHER EXPENSE 30.00 *TOTAL VENDOR BILL'S GROVE FLORIS 30.00 * 152700 COM ED 311/56003 097780 3825 ELECT ST LIGHTS 6,686.24 *TOTAL VENDOR COM ED 6,686.24 * 152750 COMMONWEALTH EDISON 306/6082 097779 3825 ELECT ST LIGHTS 10.45 306/1070 097776 3825 ELECT ST LIGHTS 10.45 306/8015 097777 3825 ELECT ST LIGHTS 10.45 306/8039 097778 3825 ELECT ST LIGHTS 10.45 *TOTAL VENDOR COMMONWEALTH EDISON 41.80 155034 CORPORATE EXPRESS 140589 098164 3240 OFFICE SUPPLIES 5.30 200668 098161 3240 OFFICE SUPPLIES 5.94 140587 098162 3240 OFFICE SUPPLIES 75.52 MULTIPLE 098006 3240 OFFICE SUPPLIES 5.47 *TOTAL VENDOR CORPORATE EXPRESS 92.23 155090 R. L. CORTY & CO MULTIPLE 098011 3250 SUPPLIES ALL OTHE 299.90 *TOTAL VENDOR R. L. CORTY & CO 299.90 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 26 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 288985 FOX VALLEY FIRE & SAFETY MAINT CONTRACT 214.18 432032 097850 3216 *TOTAL VENDOR FOX VALLEY FIRE & S 214.18 306910 G & K SERVICES NO CHICAGO UNIFORM RENTAL 145.34 MULTIPLE 098114 3114 MULTIPLE 097795 3114 UNIFORM RENTAL 71.92 MULTIPLE 097854 3114UNIFORM *TOTAL VENDOR G & KSERVICES NO C 289.18 325900 GRAINGER,INC. 83.26 469140 098169 3117 EMP SAFE EQ MULTIPLE 097794 3250 SUPPLIES ALL OTHE 97.59 641689 098170 3250 SUPPLIES ALL OTHE 17.04 MULTIPLE 097852 3250 SUPPLIES ALL OTHE 175.41 *TOTAL VENDOR GRAINGER,INC. 373.30 357400 HENNING BROS. 362253 097798 3250 SUPPLIES ALL OTHE 36.89 *TOTAL VENDOR HENNING BROS. 36.89 * 375200 MIKE HUNSINGER 219274 097939 3113 DUES MEMBER 25.00 *TOTAL VENDOR MIKE HUNSINGER 25.00 * 568287 METRO POWER INC 6356 098167 3250 SUPPLIES ALL OTHE 567.50 *TOTAL VENDOR METRO POWER INC 567.50 * 585379 MOTION INDUSTRIES, INC MULTIPLE 097829 3250 SUPPLIES ALL OTHE 32.42 MULTIPLE 097829 3250 SUPPLIES ALL OTHE 9.78 *TOTAL VENDOR MOTION INDUSTRIES, 42.20 * 605128 NEXTEL COMMUNICATIONS 131.01 510073 097876 3211 PHONE *TOTAL VENDOR NEXTEL COMMUNICATIO 131.01 * 612020 NICOR 11,247.85 PHONE CHK 098142 3812 GAS FAC 11,247.85 *TOTAL VENDOR NICOR 696092 NORTH SHORE GAS #3520 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 27 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 317/3520 097871 3812 GAS FAC 77.44 *TOTAL VENDOR NORTH SHORE GAS #35 77.44 * 696110 PETERSON ROOFING, INC 6604 097880 3216 MAINT CONTRACT 975.00 *TOTAL VENDOR PETERSON ROOFING, I 975.00 * 856400 THYSSENKRUPP ELEV. CORP. 531808 098160 3216 MAINT CONTRACT 612.89 *TOTAL VENDOR THYSSENKRUPP ELEV. 612.89 * 988700 ZIMMERMAN HARDWARE BATCH 2 O98062 3250 SUPPLIES ALL OTHE 1 20. MULTIPLE 098168 3250 SUPPLIES ALL OTHE 20.92 BATCHI 097832 3250 AUTO PARTS / SUP 115.61 *TOTAL VENDOR ZIMMERMAN HARDWARE 302.03 **TOTAL BUILDING SERVICES 11,505.04 11,247.85 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 28 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 32276 ALLIED ASPHALT PAVING CO. 129459 097835 3912 M&R S&H 515.38 *TOTAL VENDOR ALLIED ASPHALT PAVI 515.38 * 32276 ALLIED ASPHALT PAVING CO. MULTIPLE 097766 3912 M&R S&H 500.05 MULTIPLE 097766 3912 M&R S&H 865.05 *TOTAL VENDOR ALLIED ASPHALT PAVI 1,365.10 * 99998 LARRY ELMAN HD MAIL 098165 3250 SUPPLIES ALL OTHE 15.00 MBOX REI 097890 3250 SUPPLIES ALL OTHE 15.00 MBOX 097867 3250 SUPPLIES ALL OTHE 30.00 *TOTAL VENDOR -> ONE-TIME VENDORS 60.00 154991 COPIER LOGISTIC SPECIAL SHIP SAVIN 098137 3217 EQ RENT 466.00 *TOTAL VENDOR COPIER LOGISTIC SPE 466.00 155034 CORPORATE EXPRESS MULTIPLE 098006 3240 OFFICE SUPPLIES 5.47 200668 098161 3240 OFFICE SUPPLIES 5.94 140589 098164 3240 OFFICE SUPPLIES 5.30 80583 098166 3240 OFFICE SUPPLIES 24.42 *TOTAL VENDOR CORPORATE EXPRESS 41.13 * 239060 ENNIS PAINT, INC 110775 097847 3822 TRAF & STREET SIG 8,147.04 *TOTAL VENDOR ENNIS PAINT, INC 8,147.04 * 284510 FLEX-O-LITE 562566 098112 3822 TRAFF & STREETS S 1,692.00 *TOTAL VENDOR FLEX-O-LITE 1,692.00 * 303740 GASAWAY DISTRIBUTORS, INC 27857 097796 3821 SNOW & ICE CON MI 2,496.94 *TOTAL VENDOR GASAWAY DISTRIBUTOR 2,496.94 * 306910 G & K SERVICES NO CHICAGO MULTIPLE 098114 3114 UNIFORM RENTAL 99.48 MULTIPLE 097854 3114 UNIFORM RENTAL 49.74 MULTIPLE 097795 3114 UNIFORM RENTAL 49.74 *TOTAL VENDOR G & K SERVICES NO C 198.96 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 29 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 512650 LAKE CO DIV OF TRANS. MULTIPLE 098054 3216 MAINT CONTRACT 11,732.88 MULTIPLE 098054 3216 MAINT CONTRACT 6,275.64 *TOTAL VENDOR LAKE CO DIV OF TRAN 18,008.52 * 605128 NEXTEL COMMUNICATIONS 510073 097876 3211 PHONE 51.63 *TOTAL VENDOR NEXTEL COMMUNICATIO 51.63 * 795454 SIGN OUTLET STORE 87044 097889 3822 TRAFFIC & ST SIGN 620.85 83276 098121 3822 TRAFF & STREET SI 500.00 *TOTAL VENDOR SIGN OUTLET STORE 1,120.85 * 853645 TRUGREEN CHEMLAWN 641369 097818 3821 S&I CON MIX SUP A 377.50 642471 098055 3821 SNOW & ICE CON MI 188.75 *TOTAL VENDOR TRUGREEN CHEMLAWN 566.25 * 881411 UPS FREIGHT 943871 097824 4111 DEPT EQUIP 123.23 *TOTAL VENDOR UPS FREIGHT 123.23 * 906950 VULCAN MAT FIN CO 240997 097823 3912 M&R S&H 640.44 *TOTAL VENDOR VULCAN MAT FIN CO 640.44 * 945958 WINTER EQUIP. CO. INC 26315A 097830 4111 DEPT EQUIP 535.86 *TOTAL VENDOR WINTER EQUIP. CO. I 535.86 * **TOTAL STREET OPERATIONS 35,563.33 466.00 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 30 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000462 PUB WRKS ADM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36720 AMERICAN WATER WORKS ASSN 382544 097998 3218 SUB PUB 69.50 *TOTAL VENDOR AMERICAN WATER WORK 69.50 * 120072 CALL ONE 315/0000 097838 3211 PHONE 30.40 *TOTAL VENDOR CALL ONE 30.40 * 418925 IL SECT. CEN STATES WATER QUICK TALK 098173 3112 PROF TRAIN 30.00 *TOTAL VENDOR IL SECT. CEN STATES 30.00 * 482402 KANE-DUPAGE SWCD MS4 098133 3112 PROF TRAIN 40.00 *TOTAL VENDOR KANE-DUPAGE SWCD 40.00 569890 MICROFILM EQUIP & SUPP 80224 097806 4111 DEPT EQUIP 145.00 *TOTAL VENDOR MICROFILM EQUIP & S 145.00 * 605128 NEXTEL COMMUNICATIONS 510073 097876 3211 PHONE 22.69 *TOTAL VENDOR NEXTEL COMMUNICATIO 22.69 * 903220 VILLAGE OF BUFFALO GROVE 32608 097934 4935 SUP PAT AOE SAO P 43.97 *TOTAL VENDOR VILLAGE OF BUFFALO 43.97 * **TOTAL PUB WRKS ADM 341.56 40.00 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 31 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000463 FORESTRY VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 155034 CORPORATE EXPRESS 140589 098164 3240 OFFICE SUPPLIES 5.30 *TOTAL VENDOR CORPORATE EXPRESS 5.30 * 155034 CORPORATE EXPRESS MULTIPLE 098006 3240 OFFICE SUPPLIES 5.47 200668 098161 3240 OFFICE SUPPLIES 5.94 *TOTAL VENDOR CORPORATE EXPRESS 11.41 * 306910 G & K SERVICES NO CHICAGO MULTIPLE 097854 3114 UNIFORM RENTAL 67.22 MULTIPLE 098114 3114 UNIFORM RENTAL 134:.44 MULTIPLE 097795 3114 UNIFORM RENTAL 67.22 *TOTAL VENDOR G & K SERVICES NO C 268.88 * 568030 MENARDS 53028 098035 3250 SUPPLIES ALL OTHE 8.98 *TOTAL VENDOR MENARDS 8.98 * 605128 NEXTEL COMMUNICATIONS 510073 097876 3211 PHONE 197.13 *TOTAL VENDOR NEXTEL COMMUNICATIO 197.13 * 690530 MEGAN PAUL BOOTS 097811 3115 CLOTH ALLOW 68.69 *TOTAL VENDOR MEGAN PAUL 68.69 * 804648 SW ILLINOIS RC & D TREE CITY 098134 3113 DUES / MEMBER 110.00 *TOTAL VENDOR SW ILLINOIS RC & D 110.00 903220 VILLAGE OF BUFFALO GROVE 32608 097934 3112 SUP PAT AOE SAO P 10.00 *TOTAL VENDOR VILLAGE OF BUFFALO 10.00 **TOTAL FORESTRY 570.39 110.00 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 32 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 205 A & A BODY SHOP, INC. 39560 097767 4218 CON AUTO SERV 1,155.14 *TOTAL VENDOR A & A BODY SHOP, IN 1,155.14 8452 R. A. ADAMS ENTERPRISES 375210 097763 4213 AUTO PARTS 13.10 *TOTAL VENDOR R. A. ADAMS ENTERPR 13.10 * 51150 ARLINGTON HEIGHTS FORD MULTIPLE 097762 4213 AUTO PARTS 14.49 MULTIPLE 097996 4213 AUTO PARTS 129.62 439833 097768 4213 AUTO PARTS 31.49 MULTIPLE 097762 4213 AUTO PARTS 42.74 MULTIPLE 097996 4213 AUTO PARTS 16.89 *TOTAL VENDOR ARLINGTON HEIGHTS F 235.23 * 51210 ARLINGTON POWER EQUIP 342188 097769 4213 AUTO PARTS 27.44 332898 097761 4213 AUTO PARTS 12.45 *TOTAL VENDOR ARLINGTON POWER EQU 39.89 * 61140 AUTO TECH CENTERS, INC 195400 097764 4213 AUTO PARTS 455.00 *TOTAL VENDOR AUTO TECH CENTERS, 455.00 * 83145 BATTERIES PLUS 156628 097770 4213 AUTO PARTS 14.99 *TOTAL VENDOR BATTERIES PLUS 14.99 * 103807 BP 0319/22001 098131 4211 GAS 169.01 *TOTAL VENDOR BP 169.01 124410 CATCHING FLUIDPOWER 334585 098007 4213 AUTO PARTS 64.69 *TOTAL VENDOR CATCHING FLUIDPOWER 64.69 * 134333 CENTRAL PARTS WAREHOUSE 105073 097775 4213 AUTO PARTS 96.77 *TOTAL VENDOR CENTRAL PARTS WAREH 96.77 * 134595 CERTIFIED FLEET SERVICES S11323 097786 4213 AUTO PARTS 595.36 *TOTAL VENDOR CERTIFIED FLEET SER 595.36 * Date: 04/03/08 10:29 Village of Buffalo Grove Page: 33 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 153401 CONFIDENTIAL SER PROGRAM PLATE 098136 4218 CON AUTO SERV 78.00 *TOTAL VENDOR CONFIDENTIAL SER PR 78.00 155034 CORPORATE EXPRESS 200668 098161 3240 OFFICE SUPPLIES 5.94 140589 098164 3240 OFFICE SUPPLIES 5.30 MULTIPLE 098006 3240 OFFICE SUPPLIES 5.47 *TOTAL VENDOR CORPORATE EXPRESS 16.71 204600 EL-COR INDUSTRIES, INC MULTIPLE 097788 4213 AUTO PARTS 40.96 MULTIPLE 097788 4213 AUTO PARTS 249.17 MULTIPLE 097788 3250 AUTO PARTS 84.00 MULTIPLE 098014 4213 AUTO PARTS 432.96 MULTIPLE 098014 4213 AUTO PARTS 44.35 MULTIPLE 097788 4213 AUTO PARTS 82.61 MULTIPLE 097788 4213 AUTO PARTS 261.23 MULTIPLE 097788 4213 AUTO PARTS 288.66 MULTIPLE 097788 4213 AUTO PARTS 69.00 49505 097898 4213 AUTO PARTS 364.58 MULTIPLE 098014 4213 AUTO PARTS 24.45 MULTIPLE 097788 3250 AUTO PARTS 38.56 MULTIPLE 097788 4213 AUTO PARTS 98.00 MULTIPLE 098014 3250 AUTO PARTS 75.84 *TOTAL VENDOR EL-COR INDUSTRIES, 2,154.37 283800 1ST AYD CORP MULTIPLE 098017 4213 A/P SUP ALL OTHER 47.52 336909 097899 3250 AUTO PARTS / SUP 147.78 MULTIPLE 098017 3250 A/P SUP ALL OTHER 169.36 MULTIPLE 098017 3250 A/P SUP ALL OTHER 11.98 336909 097899 4213 AUTO PARTS / SUP 74.16 *TOTAL VENDOR 1ST AYD CORP 450.80 284555 FLINK COMPANY 29737 097792 4213 AUTO PARTS 1,069.02 *TOTAL VENDOR FLINK COMPANY 1,069.02 * 293315 FUTURE ENVIRONMENTAL 84340 098015 3216 MAINT CONTRACT 110.00 *TOTAL VENDOR FUTURE ENVIRONMENTA 110.00 * Date: 04/03/08 10:29 Village of Buffalo Grove Page: 34 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 306910 G & K SERVICES NO CHICAGO MULTIPLE 098114 3114 UNIFORM RENTAL 113.14 MULTIPLE 097795 3114 UNIFORM RENTAL 56.57 MULTIPLE 097854 3114 UNIFORM RENTAL 56.57 *TOTAL VENDOR G & K SERVICES NO C 226.28 * 517945 LEACH ENTERPRISES, INC 867566 098029 4213 AUTO PARTS 58.94 *TOTAL VENDOR LEACH ENTERPRISES, 58.94 * 522800 LEROY'S LAWN EQUIP. 9800062 098028 4213 AUTO PARTS 46.19 *TOTAL VENDOR LEROY'S LAWN EQUIP. 46.19 * 529000 LUND INDUSTRIES, INC. MULTIPLE 098027 4213 AUTO PARTS 72.00 MULTIPLE 097802 4213 A/P RES FOR CAP R 36.00 MULTIPLE 098027 4213 AUTO PARTS 63.20 *TOTAL VENDOR LUND INDUSTRIES, IN 171.20 * 551800 MCALLISTER EQUIPMENT CO 10934 097804 4213 AUTO PARTS 33.97 1310151 098030 4213 AUTO PARTS 100.69 *TOTAL VENDOR MCALLISTER EQUIPMEN 134.66 * 562190 MC MASTER-CARR SUPPLY CO. 109516 097803 3824 SM EQ & TOOLS 68.58 *TOTAL VENDOR MC MASTER-CARR SUPP 68.58 * 567900 MEIER BROTHERS TIRE SUPP 90993 097805 4213 AUTO PARTS 190.28 *TOTAL VENDOR MEIER BROTHERS TIRE 190.28 * 570255 MIDWEST FUEL INJECTION 213703 098031 4213 AUTO PARTS 769.10 *TOTAL VENDOR MIDWEST FUEL INJECT 769.10 * 596770 NAPA-HEIGHTS AUTOMOTIVE BATCH 1 097808 4213 LUB/AUTO PARTS 459.70 BATCH 1 097808 4215 LUB/AUTO PARTS 40.75 *TOTAL VENDOR NAPA-HEIGHTS AUTOMO 500.45 * Date: 04/03/08 10:29 Village of Buffalo Grove Page: 35 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 605128 NEXTEL COMMUNICATIONS 510073 097876 3211 PHONE 138.84 *TOTAL VENDOR NEXTEL COMMUNICATIO 138.84 * 690535 PAULSON OIL CO. 359018 097809 4211 GAS 21,384.32 *TOTAL VENDOR PAULSON OIL CO. 21,384.32 * 717165 PRECISION SERV. & PARTS 300238 098039 4213 AUTO PARTS 145.07 297779 097812 4213 AUTO PARTS 21.84 294711 097810 4213 AUTO PARTS 65.86 *TOTAL VENDOR PRECISION SERV. & P 232.77 * 737241 REINDERS, INC. MULTIPLE 097813 4213 AUTO PARTS 397.52 MULTIPLE 097813 4213 AUTO PARTS 246.45 *TOTAL VENDOR REINDERS, INC. 643.97 * 756261 RONDOUT SERVICE CENTER MULTIPLE 098044 4218 CON AUTO SERV 38.00 *TOTAL VENDOR RONDOUT SERVICE CEN 38.00 * 759747 ROYAL TOUCH CAR WASH 814 098043 4218 CONTRAT AUTO SERV 50.00 *TOTAL VENDOR ROYAL TOUCH CAR WAS 50.00 * 779910 SECRETARY OF STATE 6 VEH 098135 4218 CON AUTO SERVICE 450.00 *TOTAL VENDOR SECRETARY OF STATE 450.00 807900 SPRING ALIGN 71649 097815 4213 AUTO PARTS 148.08 *TOTAL VENDOR SPRING ALIGN 148.08 * 811118 BILL STASEK CHEVROLET MULTIPLE 098047 4213 AUTO PARTS 235.02 MULTIPLE 098047 4213 AUTO PARTS 12.29 *TOTAL VENDOR BILL STASEK CHEVROL 247.31 * 841500 TERRACE SUPPLY COMPANY MULTIPLE 098050 3250 SM EQ & TOOLS /S 109.64 MULTIPLE 098050 3824 SM EQ & TOOLS /S 42.70 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 36 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 098050 3250 SM EQ & TOOLS /S 95.04 *TOTAL VENDOR TERRACE SUPPLY COMP 247.38 * 853612 TRUCKPRO 501731 098051 4218 CON AUTO SERV 649.98 *TOTAL VENDOR TRUCKPRO 649.98 * 881100 UNITED RADIO COMM. INC 807900 097821 4213 AUTO PARTS 64.00 859000 097822 4112 RADIOS 106.56 *TOTAL VENDOR UNITED RADIO COMM. 170.56 * 933675 WHOLESALE DIRECT, INC 159755 097826 4213 AUTO PARTS 44.54 *TOTAL VENDOR WHOLESALE DIRECT, I 44.54 * 988700 ZIMMERMAN HARDWARE 126229 098061 3824 SM EQ & TOOLS AUT 17.06 BATCHI 097832 4213 AUTO PARTS / SUP 15.29 125350 098060 3824 AUTO PARTS 129.56 BATCHI 097832 3250 AUTO PARTS / SUP 23.39 BATCHI 097832 4213 AUTO PARTS / SUP 7.87 125350 098060 4213 AUTO PARTS 5.39 BATCHI 097832 4213 AUTO PARTS / SUP 4.48 126229 098061 4213 SM EQ & TOOLS AUT 4.48 *TOTAL VENDOR ZIMMERMAN HARDWARE 207.52 **TOTAL CENTRAL GARAGE 32,840.02 697.01 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 37 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000466 DRAINAGE SYSTEM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 83450 BAXTER & WOODMAN, INC MULTIPLE 098002 4611 BLDG IMPR / ST MA 2,629.99 *TOTAL VENDOR BAXTER & WOODMAN, I 2,629.99 * 83450 BAXTER & WOODMAN, INC MULTIPLE 098002 4611 BLDG IMPR / ST MA 2,664.99 *TOTAL VENDOR BAXTER & WOODMAN, I 2,664.99 * 117895 CHRISTOPHER BURKE ENGIN 76928 097773 4611 CAP PROJ FAC BLDG 5,010.52 76928 097773 4611 CAP PROJ FAC BLDG 4,766.55 *TOTAL VENDOR CHRISTOPHER BURKE E 9,777.07 * 155034 CORPORATE EXPRESS MULTIPLE 098006 3240 OFFICE SUPPLIES 5.88 140589 098164 3240 OFFICE SUPPLIES 5.70 200668 098161 3240 OFFICE SUPPLIES 6.35 *TOTAL VENDOR CORPORATE EXPRESS 17.93 306910 G & K SERVICES NO CHICAGO MULTIPLE 097854 3114 UNIFORM RENTAL 18.31 MULTIPLE 097795 3114 UNIFORM RENTAL 18.31 MULTIPLE 098114 3114 UNIFORM RENTAL 35.62 *TOTAL VENDOR G & K SERVICES NO C 72.24 568030 MENARDS MULTIPLE 097911 4017 STORM SEW/ SM EQ 93 .96 MULTIPLE 097911 3824 STORM SEW/ SM EQ 11.98 *TOTAL VENDOR MENARDS 105.94 605128 NEXTEL COMMUNICATIONS 510073 097876 3211 PHONE 64.60 *TOTAL VENDOR NEXTEL COMMUNICATIO 64.60 929509 WELCH BROS. , INC. 1292173 097928 4017 STORM SEWER 136.00 *TOTAL VENDOR WELCH BROS. , INC. 136.00 **TOTAL DRAINAGE SYSTEM 15,468.76 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 38 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000010 DEPT NO. 000471 ESDA VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36791 AMERICAN MESSAGING 2204IC 097999 3211 PHONE 402.56 *TOTAL VENDOR AMERICAN MESSAGING 402.56 * 307700 ROBERT GIDDENS H2O BOIL 098020 4935 ALL OTHER EXPENSE 81.26 *TOTAL VENDOR ROBERT GIDDENS 81.26 * 903230 VBG VIL MGRS OFFICE 4208 098118 4935 PT/AOE/OS/COMP SE 25.19 4208 098118 4935 PT/AOE/OS/COMP SE 37.66 4208 098118 3240 PT/AOE/OS/COMP SE 1.00 4208 098118 4935 PT/AOE/OS/COMP SE 57.84 *TOTAL VENDOR VBG VIL MGRS OFFICE 121.69 **TOTAL ESDA 605.51 ***TOTAL CORPORATE FUND 470,821.61 13,734.73 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 39 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000014 DEPT NO. 000214 PARKING LOT REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 LEV RYKLIN METRA REFU 098152 1300 PARK LOT MONTHLY 50.00 *TOTAL VENDOR -> ONE-TIME VENDORS 50.00 **TOTAL PARKING LOT REVENUE 50.00 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 40 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000014 DEPT NO. 000503 SPEC REVENUE-PARKING LOT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 256255 EXELON ENERGY 442115 097789 3811 ELECT FAC 1,377.12 *TOTAL VENDOR EXELON ENERGY 1,377.12 * 696091 NORTH SHORE GAS #6135 314/6135 097872 3812 GAS FAC 358.45 *TOTAL VENDOR NORTH SHORE GAS #61 358.45 * 853645 TRUGREEN CHEMLAWN 642471 098055 3250 SNOW & ICE CON MI 188.75 641369 097818 3250 S&I CON MIX SUP A 377.50 *TOTAL VENDOR TRUGREEN CHEMLAWN 566.25 * **TOTAL SPEC REVENUE-PARKING LOT 2,301.82 ***TOTAL PARKING LOT FUND 2,351.82 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 41 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000020 DEPT NO. 000504 SPEC REVENUE-MFT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 83450 BAXTER & WOODMAN, INC MULTIPLE 098002 4511 BLDG IMPR / ST MA 6,008.10 *TOTAL VENDOR BAXTER & WOODMAN, I 6,008.10 * 83450 BAXTER & WOODMAN, INC MULTIPLE 098002 4511 BLDG IMPR / ST MA 2,504.84 MULTIPLE 098002 4511 BLDG IMPR / ST MA 651.00 *TOTAL VENDOR BAXTER & WOODMAN, I 3,155.84 **TOTAL SPEC REVENUE-MFT 9,163.94 ***TOTAL MOTOR FUEL TAX FUND 9,163.94 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 42 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000021 DEPT NO. 000511 CAP PROJ-FACILITIES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 307700 ROBERT GIDDENS BLOCKS 098113 4689 EOC REMODEL 125.24 *TOTAL VENDOR ROBERT GIDDENS 125.24 * 851149 TOWER WORKS INC 61094 098122 4689 EOC REMODEL 14,800.00 *TOTAL VENDOR TOWER WORKS INC 14,800.00 * **TOTAL CAP PROD-FACILITIES 14,925.24 ***TOTAL CAP PROJ-FACILITIES 14,925.24 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 43 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000042 DEPT NO. 000532 PENSION-FIRE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 654400 OTTOSEN, BRITZ, KELLY MULTIPLE 097873 4935 ALL OTHER EXPENSE 1,986.00 *TOTAL VENDOR OTTOSEN, BRITZ, KEL 1,986.00 **TOTAL PENSION-FIRE 1,986.00 ***TOTAL FIRE PENSION FUND 1,986.00 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 44 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000049 DEPT NO. 000249 HEALTH INSURANCE REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 569807 GEORGE MICHEHL INSURANCE 098116 1303 HEALTH PREM PAYME 177.87 *TOTAL VENDOR GEORGE MICHEHL 177.87 **TOTAL HEALTH INSURANCE REVENUE 177.87 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 45 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000049 DEPT NO. 000539 HEALTH INSURANCE EXPENSE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 9607 AETNA BAS LF/AD& 098156 3124 LIFE INSURANCE 3,108.24 *TOTAL VENDOR AETNA 3,108.24 * 690810 PBA, INC. 31708 097878 3140 ADM FEE SELF/STOP 10,367.05 31708 097878 3141 ADM FEE SELF/STOP 33,739.60 *TOTAL VENDOR PBA, INC. 44,106.65 * 929502 WELLNESS INC. 10337 097831 3122 CLAIMS PAYMENT 3,870.00 *TOTAL VENDOR WELLNESS INC. 3,870.00 * **TOTAL HEALTH INSURANCE EXPENSE 51,084.89 ***TOTAL HEALTH INSURANCE RESERVE 51,262.76 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 46 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000051 DEPT NO. 000251 WATER REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 JENNIFER JOHNSON 88001257 097858 1201 SALES OF WATER 2,837.07 *TOTAL VENDOR -> ONE-TIME VENDORS 2,837.07 **TOTAL WATER REVENUE 2,837.07 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 47 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 315/0000 097838 3211 PHONE 254.92 *TOTAL VENDOR CALL ONE 254.92 155034 CORPORATE EXPRESS 200668 098161 3240 OFFICE SUPPLIES 6.35 MULTIPLE 098006 3240 OFFICE SUPPLIES 5.87 140589 098164 3240 OFFICE SUPPLIES 5.69 *TOTAL VENDOR CORPORATE EXPRESS 17.91 306910 G & K SERVICES NO CHICAGO MULTIPLE 098114 3114 UNIFORM RENTAL 110.76 MULTIPLE 097854 3114 UNIFORM RENTAL 55.38 MULTIPLE 097795 3114 UNIFORM RENTAL 55.38 *TOTAL VENDOR G & K SERVICES NO C 221.52 334300 HACH COMPANY 628338 097904 3820 WATER METER PURCH 186.73 *TOTAL VENDOR HACH COMPANY 186.73 605128 NEXTEL COMMUNICATIONS 510073 097876 3211 PHONE 181.72 *TOTAL VENDOR NEXTEL COMMUNICATIO 181.72 612020 NICOR 325/3147 098158 3815 GAS WAT & SEWER 203.73 325/3399 098159 3815 GAS WAT & SEWER 478.32 *TOTAL VENDOR NICOR 682.05 * 779999 SENSUS METERING SYSTEMS 014768 097937 3820 WATER METER PURCH 130.00 *TOTAL VENDOR SENSUS METERING SYS 130.00 * 903100 VILLAGE OF BUFFALO GROVE 3/30/08 098064 3125 EMP-ER CONT PENSI 4,144.87 MULTIPLE 097846 3125 EM-ER CONT PENSIO 3,836.80 *TOTAL VENDOR VILLAGE OF BUFFALO 7,981.67 * 988700 ZIMMERMAN HARDWARE 126180 097938 3817 WATER SAMP ANALYS 5.84 *TOTAL VENDOR ZIMMERMAN HARDWARE 5.84 * **TOTAL WATER OPERATIONS 9,662.36 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 48 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000051 DEPT NO. 000542 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED Date: 04/03/08 10:29 Village of Buffalo Grove Page: 49 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000051 DEPT NO. 000542 SEWER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 117791 BURNS & MCDONNELL 467282 097866 4412 SYS IMPROVE 1,302.00 *TOTAL VENDOR BURNS & MCDONNELL 1,302.00 120072 CALL ONE 315/0000 097838 3211 PHONE 333.73 315/0000 097838 3211 PHONE 1,128.57 *TOTAL VENDOR CALL ONE 1,462.30 * 139900 CIVILTECH ENGINEERING CO. 35727 097787 4542 WEILAND LK CK RT2 26,104.33 *TOTAL VENDOR CIVILTECH ENGINEERI 26,104.33 * 155034 CORPORATE EXPRESS MULTIPLE 098006 3240 OFFICE SUPPLIES 5.47 200668 098161 3240 OFFICE SUPPLIES 5.94 200666 098163 3240 OFFICE SUPPLIES 6.47 140589 098164 3240 OFFICE SUPPLIES 5.30 *TOTAL VENDOR CORPORATE EXPRESS 23.18 306910 G & K SERVICES NO CHICAGO MULTIPLE 098114 3114 UNIFORM RENTAL 58.06 MULTIPLE 097854 3114 UNIFORM RENTAL 28.53 MULTIPLE 097795 3114 UNIFORM RENTAL 28.53 *TOTAL VENDOR G & K SERVICES NO C 115.12 325900 GRAINGER, INC. 537746 097933 4018 LIFT STATION 168.75 *TOTAL VENDOR GRAINGER,INC. 168.75 468230 JULIE, INC 020B0187 097905 3217 EQUIP RENTAL 127.80 *TOTAL VENDOR JULIE, INC 127.80 512500 LAKE CO PUBLIC WORKS DEPT JANFEB 097908 3819 LAKE CNTY TREAT F 247,954.54 *TOTAL VENDOR LAKE CO PUBLIC WORK 247,954.54 568030 MENARDS MULTIPLE 097911 4018 STORM SEW/ SM EQ 19.99 *TOTAL VENDOR MENARDS 19.99 605128 NEXTEL COMMUNICATIONS Date: 04/03/08 10:29 Village of Buffalo Grove Page: 50 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000051 DEPT NO. 000542 SEWER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 510073 097876 3211 PHONE 181.71 *TOTAL VENDOR NEXTEL COMMUNICATIO 181.71 * 807996 SPRINT 307/6612 097920 3211 PHONE 2.90 *TOTAL VENDOR SPRINT 2.90 * 903100 VILLAGE OF BUFFALO GROVE 3/30/08 098064 3125 EMP-ER CONT PENSI 2,653.93 MULTIPLE 097846 3125 EM-ER CONT PENSIO 2,602.73 *TOTAL VENDOR VILLAGE OF BUFFALO 5,256.66 903220 VILLAGE OF BUFFALO GROVE 32608 097934 3112 SUP PAT ROE SAO P 10.00 *TOTAL VENDOR VILLAGE OF BUFFALO 10.00 * **TOTAL SEWER OPERATIONS 282,729.28 ***TOTAL WATER & SEWER FUND 295,228.71 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 51 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 4 IL DEPT OF REV MARCH 098140 3395 SALES TAX 40.00 *TOTAL VENDOR IL DEPT OF REV 40.00 52339 A-1 PERFECTION CLEANING 702940 098070 3916 M&R B&F 575.00 *TOTAL VENDOR A-1 PERFECTION CLEA 575.00 * 62325 BAG BOY CO. MULTIPLE 098073 4111 DEPT EQ 566.40 *TOTAL VENDOR BAG BOY CO. 566.40 * 99998 MAYNARD GUERRERO REPAINT 098141 3916 M&R B&F 450.00 *TOTAL VENDOR -> ONE-TIME VENDORS 450.00 120072 CALL ONE 315/0000 097838 3211 PHONE 379.82 *TOTAL VENDOR CALL ONE 379.82 * 139085 CHICAGOLAND TURF 13978 097896 3823 CHEM & FERT 7,350.00 *TOTAL VENDOR CHICAGOLAND TURF 7,350.00 * 160260 CRESCENT SYSTEMS, INC MULTIPLE 098076 3221 COMPUTER SERVICE 2,680.00 *TOTAL VENDOR CRESCENT SYSTEMS, I 2,680.00 * 203761 ECONOMICAL ENERGY PRODUCT 308 098111 3916 M&R B&F 2,317.34 *TOTAL VENDOR ECONOMICAL ENERGY P 2,317.34 * 256255 EXELON ENERGY 1445428 098078 3811 ELECT FAC 5,761.16 *TOTAL VENDOR EXELON ENERGY 5,761.16 * 256556 CHICAGO METRO EWGA MULTIPLE 098079 3391 ADV & PROMO 75.00 MULTIPLE 098079 3391 ADV & PROMO 150.00 *TOTAL VENDOR CHICAGO METRO EWGA 225.00 * 315151 ARLINGTON PUBLISHING CO. MULTIPLE 098084 3391 ADV & PROMO 1,587.50 *TOTAL VENDOR ARLINGTON PUBLISHIN 1,587.50 * Date: 04/03/08 10:29 Village of Buffalo Grove Page: 52 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 325965 GREAT GREEN FEES.COM 1119 098083 3391 ADV & PROMO 1,500.00 *TOTAL VENDOR GREAT GREEN FEES.CO 1,500.00 * 326008 GREAT LAKES TURF 11786 097901 3823 CHEM & FERT 1,170.00 *TOTAL VENDOR GREAT LAKES TURF 1,170.00 * 348511 HARTWELL INDUSTRIES, INC 3885274 098086 3114 UNIFORM RENTAL 682.49 *TOTAL VENDOR HARTWELL INDUSTRIES 682.49 * 468270 J.W. TURF, INC 739482 097924 4111 DEPT EQUIP 108.64 *TOTAL VENDOR J.W. TURF, INC 108.64 * 495619 KONICA MIN BUS SOLUTION 891444 097801 3240 OFFICE SUPPLIES 1,652.46 *TOTAL VENDOR KONICA MIN BUS SOLU 1,652.46 * 515603 LASER SERVICE, INC 19223 098088 4111 DEPT EQ 118.00 *TOTAL VENDOR LASER SERVICE, INC 118.00 * 522902 LESCO MULTIPLE 097906 3823 CHEM & FERT 7,630.90 *TOTAL VENDOR LESCO 7,630.90 * 527336 LOGSDON OFFICE SUPPLY MULTIPLE 098089 3260 OFFICE SUPPLIES 98.99 MULTIPLE 098089 3240 OFFICE SUPPLIES 89.65 *TOTAL VENDOR LOGSDON OFFICE SUPP 188.64 * 568288 METRO PROF PROD INC 141203 098090 3260 SUPPLIES GOLF COU 202.62 *TOTAL VENDOR METRO PROF PROD INC 202.62 * 605128 NEXTEL COMMUNICATIONS 510073 097876 3211 PHONE 87.36 *TOTAL VENDOR NEXTEL COMMUNICATIO 87.36 * 612020 NICOR Date: 04/03/08 10:29 Village of Buffalo Grove Page: 53 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 324/00001 098092 3812 GAS FAC 1,943.59 *TOTAL VENDOR NICOR 1,943.59 687800 PALATINE OIL CO. , INC MULTIPLE 097914 4211 GAS 214.63 *TOTAL VENDOR PALATINE OIL CO. , I 214.63 * 719472 PROSOURCE ONE 123313 097915 3823 CHEM & FERT 2,622.00 *TOTAL VENDOR PROSOURCE ONE 2,622.00 * 802150 SONITROL CHICAGOLAND NO MULTIPLE 098101 3916 M&R B&F 618.00 *TOTAL VENDOR SONITROL CHICAGOLAN 618.00 * 805560 SPARKLING IMAGE OF MULTIPLE 097817 3916 M&R B&F 240.00 *TOTAL VENDOR SPARKLING IMAGE OF 240.00 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 097846 3125 EM-ER CONT PENSIO 2,530.38 3/30/08 098064 3125 EMP-ER CONT PENSI 3,382.22 *TOTAL VENDOR VILLAGE OF BUFFALO 5,912.60 988700 ZIMMERMAN HARDWARE BATCH 3 098109 3240 OFFICE SUPPLIES 235.94 *TOTAL VENDOR ZIMMERMAN HARDWARE 235.94 * **TOTAL GOLF OPERATION-BGGC 46,570.09 490.00 ***TOTAL BUFFALO GROVE GOLF CLUB 46,570.09 490.00 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 54 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 8567 ADT SECURITY SERVICES 66096537 098071 3916 M&R B&F 414.00 *TOTAL VENDOR ADT SECURITY SERVIC 414.00 * 51210 ARLINGTON POWER EQUIP 342781 097894 4111 DEPT EQUIP 87.09 *TOTAL VENDOR ARLINGTON POWER EQU 87.09 * 82110 BANNER PLUMBING SUPP CO 1289071 098074 4111 DEPT EQ 30.00 *TOTAL VENDOR BANNER PLUMBING SUP 30.00 * 120072 CALL ONE 315/0000 097838 3211 PHONE 379.82 *TOTAL VENDOR CALL ONE 379.82 * 147611 CMC GOLF, INC 80892 098075 3391 ADV & PROMO 1,879.46 *TOTAL VENDOR CMC GOLF, INC 1,879.46 * 160260 CRESCENT SYSTEMS, INC MULTIPLE 098076 3221 COMPUTER SERVICE 2,217.00 *TOTAL VENDOR CRESCENT SYSTEMS, I 2,217.00 * 188630 DESERT SPRINGS WATER CO 3522 097897 3260 SUPPLIES GOLF COU 90.00 *TOTAL VENDOR DESERT SPRINGS WATE 90.00 * 256255 EXELON ENERGY 1443357 098077 3811 ELECT FAC 4,194.29 *TOTAL VENDOR EXELON ENERGY 4,194.29 * 288710 FOREFRONT 1079441 098080 3240 OFFICE SUPPLIES 442.71 *TOTAL VENDOR FOREFRONT 442.71 * 288985 FOX VALLEY FIRE & SAFETY MULTIPLE 098082 4111 DEPT EQ 2,005.25 *TOTAL VENDOR FOX VALLEY FIRE & S 2,005.25 * 306910 G & K SERVICES NO CHICAGO MULTIPLE 097903 3114 UNIFORM RENTAL 376.84 *TOTAL VENDOR G & K SERVICES NO C 376.84 * Date: 04/03/08 10:29 Village of Buffalo Grove Page: 55 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 315151 ARLINGTON PUBLISHING CO. MULTIPLE 098084 3391 ADV & PROMO 997.50 *TOTAL VENDOR ARLINGTON PUBLISHIN 997.50 * 325900 GRAINGER,INC. MULTIPLE 098085 4111 DEPT EQ 55.96 MULTIPLE 098085 4111 DEPT EQ 41.09 *TOTAL VENDOR GRAINGER,INC. 97.05 * 325965 GREAT GREEN FEES.COM 1119 098083 3391 ADV & PROMO 1,500.00 *TOTAL VENDOR GREAT GREEN FEES.CO 1,500.00 417893 UNIVERSITY OF ILLINOIS 8 WEEKS 097927 3113 DUES MEMBER 36.00 *TOTAL VENDOR UNIVERSITY OF ILLIN 36.00 * 468270 J.W. TURF, INC 739952 097922 4111 DEPT EQUIP 821.48 *TOTAL VENDOR J.W. TURF, INC 821.48 * 562138 MCI COMM SERV 317/9228 098091 3211 PHONE 15.47 *TOTAL VENDOR MCI COMM SERV 15.47 * 568032 MENARD'S MULTIPLE 097909 3260 SUPPLIES GOLF COU 181.04 *TOTAL VENDOR MENARD'S 181.04 * 605128 NEXTEL COMMUNICATIONS 510073 097876 3211 PHONE 87.35 *TOTAL VENDOR NEXTEL COMMUNICATIO 87.35 * 696096 NORTH SHORE GAS #3816 317/3816 098093 3812 GAS FAC 1,610.86 *TOTAL VENDOR NORTH SHORE GAS #38 1,610.86 * 717305 PRESTIGE FLAG 197800 097913 3917 GOLF COURSE 394.40 *TOTAL VENDOR PRESTIGE FLAG 394.40 * 736930 RICK REED Date: 04/03/08 10:29 Village of Buffalo Grove Page: 56 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 097918 3112 PROF TRAIN 89.57 *TOTAL VENDOR RICK REED 89.57 * 736930 RICK REED MULTIPLE 097918 3112 PROF TRAIN 35.00 *TOTAL VENDOR RICK REED 35.00 * 737241 REINDERS, INC. MULTIPLE 097919 4111 DEPT EQUIP 550.77 MULTIPLE 097919 4111 DEPT EQUIP 199.25 MULTIPLE 097919 4111 DEPT EQUIP 1,336.71 *TOTAL VENDOR REINDERS, INC. 2,086.73 * 756217 ROLLINS AQUATIC SOLUTIONS 08 SEASON 097917 3917 GOLF COURSE 1,690.00 *TOTAL VENDOR ROLLINS AQUATIC SOL 1,690.00 * 795525 SIR SPEEDY 19102 098103 3391 ADV & PROMO 1,477.57 *TOTAL VENDOR SIR SPEEDY 1,477.57 * 798920 SMG SECURITY SYSTEMS, INC 151524 098104 3916 M&R B&F 277.50 *TOTAL VENDOR SMG SECURITY SYSTEM 277.50 * 810100 ST ANDREWS PRODUCTS, CO. 536390 098102 3240 OFFICE SUPPLIES 130.46 *TOTAL VENDOR ST ANDREWS PRODUCTS 130.46 * 842007 THYBONY MULTIPLE 097923 3260 SUPPLIES GOLF COU 90.41 *TOTAL VENDOR THYBONY 90.41 * 856400 THYSSENKRUPP ELEV. CORP. MULTIPLE 098105 3916 M&R B&F 414.58 *TOTAL VENDOR THYSSENKRUPP ELEV. 414.58 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 097846 3125 EM-ER CONT PENSIO 2,326.98 3/30/08 098064 3125 EMP-ER CONT PENSI 3,371.57 *TOTAL VENDOR VILLAGE OF BUFFALO 5,698.55 * 931852 WEST SIDE ELECTRIC SUPPLY Date: 04/03/08 10:29 Village of Buffalo Grove Page: 57 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 1261455 098107 4111 DEPT EQ 67.23 *TOTAL VENDOR WEST SIDE ELECTRIC 67.23 * 964550 YELLOW BOOK OF ILLINOIS 315/2537 098108 3391 ADV & PROMO 547.24 *TOTAL VENDOR YELLOW BOOK OF ILLI 547.24 * **TOTAL GOLF OPERATIONS-AGC 30,462.45 ***TOTAL ARBORETUM GOLF CLUB FUND 30,462.45 Date: 04/03/08 10:29 Village of Buffalo Grove Page: 58 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/07/08 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED ****TOTAL BILLS 922,772.62 14,224.73 Board Agenda Item Submittal VI-A Requested By: Elliott Hartstein Entered By: Leisa M Niemotka Agenda Item Title: Proclamation-Emergency Medical Services Week May 18-24,2008 Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 04/01/2008 04/07/2008 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The 34th annual Emergency Medical Services (EMS)Week will be celebrated throughout the nation May 18-24, 2008. The event brings together local communities and medical personnel to publicize safety and honor the dedication of those who provide the day-to-day lifesaving services on the medical "front line." National EMS Week will feature hundreds of grassroots activities coast-to-coast that will be planned around this year's theme, "Extraordinary People,Extraordinary Service," which exemplifies the excellent services provided every day,under any circumstances by the 750,000 EMS providers who serve their communities. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal VI-B Requested By: Richard A Kuhl Entered By: Richard A Kuhl Agenda Item Title: Proclamation-Arbor Day&Tree City USA Award Presentation Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 04/01/2008 04/07/2008 0 Consent Agenda PW Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. It is recommended that Friday,April 25, 2008 be designated as Arbor Day in the Village of Buffalo Grove. Arbor Day has traditionally been designated to coincide with the last Friday in April in the State of Illinois. Participation in Arbor Day and designating same within the community is part of maintaining the Tree City USA Award. As part of this year's celebration,the Village Forestry Section will distribute tree seedlings,as well as offering to speak about Arbor Day and forestry activities in the community,to all third grade classes. Also on March 25, 2008 the Village received the 2007 Tree City USA Award from the National Arbor Day Foundation.the Village has received the prestigious honor for 20 consecutive years. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files arborday.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William H. Brimm, Village Manager FROM: Richard A. Kuhl, Superintendent of Public Works Operations DATE: April 1, 2008 RE: ARBOR DAY PROCLAMATION Bill, I have attached the Proclamation, proclaiming Friday, April 25, 2008 Arbor Day in Buffalo Grove. Traditionally the last Friday in April has been designated as Arbor Day in Illinois. The Proclamation is one of four criteria to qualify for the Tree City U.S.A. Award. As in previous years to be designated a Tree City U.S.A. the Forestry Program must comply with four(4) standards. Standard 1: The Village must have a Tree Board or Department. The Plan Commission qualifies as the Tree Board and of course our Forestry Division qualifies and complies with this standard; Standard 2: The Village must have a Tree Ordinance. Chapter 12.20 of the Municipal Code and Section 16.50.120 of the Development Ordinance comply with this standard. Standard 3: The Village must have a Community Forestry Program with an annual budget of at least $2.00 per capita. The Village Forestry Program provides for regular care and maintenance of approximately 20,000 parkway trees, and shrubs and trees in open space areas, detention sites and around Village owned facilities. Care and maintenance includes planting, pruning,trimming and removal of trees and shrubs. Additionally, the program includes an information service for residents with questions related to landscape maintenance, landscape plan review for residential, retail/commercial and new development. These activities and the forestry budget of approximately $284,700.00 met the criteria outlined in Standard 3. Standard 4: The Village must participate in an Arbor Day Activity and a Proclamation designating Arbor Day in Buffalo Grove. As part of Buffalo Grove's Arbor Day celebration the Forestry section will provide and distribute seedlings to all 3rd grade elementary classes in Buffalo Grove. Members of the Forestry Section will be available to speak to 3rd grade classes about Arbor Day and Forestry activities in Buffalo Grove. Staff has submitted the information to support each Standard and for the 20`h consecutive year the National Arbor Day Foundation has recognized the Village as a Tree City U.S.A. Willi,,-in 11. Drinini April 1, 2008 Page 2 It is with great pride the Forestry Section would like to present the 2007 Tree City U.S.A. 20`n year award to the Village President and Board of Trustees during the next scheduled Village Board meeting April 7, 2008 and respectfully request that the Village President and Board of Trustees proclaim Friday, April 25, 2008 Arbor Day in Buffalo Grove. If you have any questions, please let me know. ichard A.kuhl, Superintendent of Public Works Operations 1. attachment g:\common\opsadmin\memo\ardyp42006.doc i . VILLAGE OF BUFFALO GROVE 17 ,0 F lalllat * OC 1011- WHEREAS, in 1872 J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees, and WHEREAS, this day, called Arbor Day, was first observed with the planting of more than one million trees in Nebraska, and Arbor Day is now observed throughout the nation and the world, and WHEREAS, trees reduce the erosion of precious topsoil by wind and water, reduce heating and cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife, and WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products, and WHEREAS, trees beautify and enhance the economic vitality of our community, and WHEREAS, trees, wherever they are planted, are a source of joy and spiritual renewal, and WHEREAS, the Village of Buffalo Grove has been recognized as a Tree City USA by the National Arbor Day Foundation and desires to continue the maintenance of our village urban forest; NOW, THEREFORE, BE IT KNOWN THAT I ELLIOTT HARTSTEIN, PRESIDENT OF THE VILLAGE OF BUFFALO GROVE ALONG WITH THE BOARD OF TRUSTEES, do hereby proclaim April 25, 2008 Arbor Day in the Village of Buffalo Grove, and call upon all citizens and civic organizations to support efforts to protect our trees and woodlands and to support our Village Urban Forestry Program. DATED THIS 7`h DAY OF APRIL 2008. Elliott Hartstein Village President V i!<ige ch"-k Village President Board Agenda Item Submittal LVA Requested By: William H Brimm Entered By: Leisa M Niemotka Agenda Item Title: Stevenson High School: IHSA State Chess Team Champions Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 03/06/2008 04/07/2008 0 Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Stevenson High School was the only undefeated team out of the 118 teams at the IHSA State Chess Team Tournament held at the Peoria Civic Center in February. After the first 5 rounds of the 7 round tournament, only Cary Grove High School and Stevenson remained undefeated. Stevenson's 58-10 victory over them, followed by a 52.5-15.5 victory over Barrington High School iced the championship. Stevenson received the State Champion Team Trophy with all of its players and coaches receiving State Champion Medals. Individually receiving medals were: Nathan Wong (senior), Jorden Cohen (junior), Justen Feng (freshman), Robby Hecht(junior), Jimmy Yu(junior), Robert Moschel(senior), Kenny Alldredge (junior), Kevin Marks (senior) and freshman Alex Gross and Corbin Rudnick were Stevenson alternates. The Stevenson High School Chess Teams have attained a 31-4 record in the last 5 IHSA State Chess Team Tournaments. The team is coached by alumni Rob Krause and sponsor Scott Oliver. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal XI-A Requested By: William H Brimm Entered By: William H Brimm Agenda Item Title: Ordinance No.2008- An Ordinance Amending Chapter 2.60, Buffalo Grove Days Committee,of the Village of Buffalo Grove Municipal Code Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 03/18/2008 04/07/2008 � Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. At present,the Membership criteria for the Buffalo Grove Days Committee is silent as to permitting the appointment of nonresidents to the Committee. There are several nonresidents on the Committee at the present time that serve. Some are former residents who have moved but desire to remain active on the Committee while others have certain skill sets that are important to the success of the event. A nonresident recommendation would need to come from the Committee Chair. Notwithstanding the recommendation, residency will remain a qualification to be the Committee Chair or Co-Chair. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Chapter 2.60-Buffalo Grove Days.doc Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: ORDINANCE NO.2008- AN ORDINANCE AMENDING CHAPTER 2.60,BUFFALO GROVE DAYS COMMITTEE,OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW,THEREFORE,BE IN ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES,ILLINOIS that: Section 1. Section 2.60.030,Membership, of the Village of Buffalo Grove Municipal Code, is amended to read as follows: The Buffalo Grove Days Committee shall consist of any number of members as deemed necessary by the Village President, by and with the advice and consent of the Board of Trustees. Appointments shall be for one year terms to run from November I't to the following October 3 I't. As an alternative to the residency requirement in Section 2.03.060, a member of the Committee may be appointed based upon the recommendation of the Committee Chair. Notwithstanding,the Committee Chair or Co-Chair must be a resident of the Village. Section 2. This ordinance shall be in full force and effect from and after its passage, approval and publication. This ordinance may be published in pamphlet form. AYES: NAPES: ABSENT: PASSED: 12008. APPROVED: 12008. PUBLISHED: 12008. APPROVED: Village President ATTEST: Village Clerk Board Agenda Item Submittal XI-B Requested By: Gregory P Boysen Entered By: Linda J Miller Agenda Item Title: Resolution No.2008- A Resolution Approving the Intergovernmental Agreement with the Lake County Stormwater Management Commission Related to the Arboretum Club Lakeshore Restoration Phase 1 Project Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 04/01/2008 04/07/2008 � Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. It is recommended that the Village Board approve the attached agreement entitled "Intergovernmental Agreement between the Lake County Stormwater Management Commission and the Village of Buffalo Grove for The Arboretum Club Lakeshore Restoration -Phase 1" which provides for funding assistance from the Lake County SMC for this project. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Res Agmk LCSMC 08.PDF Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: RESOLUTION NO. 2008- A RESOLUTION APPROVING THE INTERGOVERNMENTAL AGREEMENT WITH THE LAKE COUNTY STORMWATI3R MANAGEMENT COMMISSION RELATED TO THE ARBORETUM CLUB LAKESHORE RESTORATION PHASE 1 PROJECT WHEREAS, the completion of the Arboretum Club Lakeshore Restoration Phase 1 Project is desired; and, WHEREAS, funding assistance is required in order to proceed with the completion of this project. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The Agreement entitled, "Intergovernmental Agreement between the Lake County Stormwater Management Commission and the Village of Buffalo Grove for The Arboretum Club Lakeshore Restoration-Phase 1", is hereby approved. Section 2. The Village President is authorized and directed to execute the Intergovernmental Agreement. A copy of said document is attached hereto and made a part hereof. AYES: NAYES: ABSENT: PASSED: 12008 APPROVED: , 2008 APPROVED: Village President ATTEST: Village Clerk Y.As 'Iy1Yt�}�i'\L i4°ApLakisic Crcck\re.%U8 L;=c.d" INTERGOVERNMENTAL AGR11XMi1'ANT between the LAKE COUNTY STORMWATER MANAGEMENT COMMISSION and the VILLAGE OF BUFFALO GROVE for The Arboretum Club Lakeshore Restoration-Phase I THIS IS AN AGREEMENT,by and between The LAKE COUNTY STORMWATER MANAGEMENT COMMISSION, 333 Peterson Road, Libertyville, Illinois 60048 (hereinafter called SMC) and the VILLAGE OF BUFFALO GROVE, 51 Raupp Boulevard,Buffalo Grove, Illinois, 60089 (hereinafter called VILLAGE). PROJECT DESCRIPTION The Arboretum Club is a Village-owned public golf course. The project includes stabilizing the eroding shoreline of the on-line lakes (to Aptakisic Creek). Approximately 500 linear feet of shoreline of four lakes will be stabilized and restored in Phase 1. The project location is shown in Exhibit 1. This work is hereinafter called the PROJECT. SCOPE OF WORK I. The SMC will provide limited technical assistance to the VILLAGE. This may include, review of construction scope items, construction inspections and discussing quantities, materials and methods for the PROJECT. 2. The VILLAGE will hire contractors and/or equipment necessary to be used for construction of the PROJECT. 3. The VILLAGE will obtain all necessary permits, including, if applicable,the USACE, IDNR, USEPA, and SMC's Watershed Development permits. SCHEDULE The VILLAGE shall submit PROJECT status update to the SMC before July 30, 2008. The VILLAGE shall submit the final request for reimbursement for eligible expenses before November 30, 2008. If necessary, an extension may be requested in writing by the VILLAGE prior to this date. Requests for reimbursement submitted after this date without prior approval of the extension will not be honored. C:\DOCUME—I\boysegp\LOCALS—I\Temp�iotesE3BA25\IGA Arboretum Club Lakeshore Restoration.doc Page 1 COMPENSATION 1. The total project cost is approximately$30,000. 2. SMC funding shall not exceed $10,000. 3. Payment of reimbursable costs shall be due and payable by the SMC after submission of the VILLAGE's invoice, after satisfactory completion of the work as permitted by SMC, and after approval of the same by the SMC Director. TERMS AND CONDITIONS 1. The terms of this agreement are valid until November 30, 2009. 2. Either party may terminate this Agreement upon thirty days written notice to the other party. In event of termination, SMC shall pay the VILLAGE for 50%of the services rendered to the date of termination up to a maximum of$10,000. 3. All adjustments, additions, and/or deletions to this Agreement are subject to the written approval of both parties. 4. This Agreement shall be governed by and construed according to the Iaws of the State of Illinois. 5. SMC authorization and financial support for this project is conditioned on its compliance with all applicable federal, state and local statutes and regulations. As provided by the Illinois Endangered Species Protection Act [520 ILCS 10/11] and the Illinois Natural Areas Preservation Act [525 ILCS 30/17], any construction, land management or other activity authorized or funded by a local unit of government that will change existing environmental conditions, and./or will have a cumulative,direst or indirect adverse imp,a.ct. on a Natural Area or on a listed species or its habitat,must complete the Endangered Species Consultation Process. As a party to this agreement, the VILLAGE must provide documentation to SMC that the consultation process with the Illinois Department of Natural Resources has been completed. [Consultation program information, applicability and application forms can be found at http://dnr.state.il.us/orep/nrrc/brief,htm] 6. This Agreement supersedes any and all other agreements,oral or writtsn, hetveen the parties hereto with respect to the subject matter hereof. C:\DOCUMFi l\boysegp\LOCALS-1\Temp\notesE3BA25\1GA Arboretum Club Lakeshore Restoration.doc Page 2 IN WITNESS WHEREOF, the parties have caused this A, recment to be executed,as wltlelj .cti by the signatures of their duly authorized representative as affixed below. LAKE COUNTY STORMWATER VILLAGE OF BUFFALO GROVE: M i GEMFNT COMMISSION: Michael D. Warner, P.E., CFM, Elliott Hartstein, Executive Director Village President Date: Date: C:\DOCUME-1\boysegp\LOCAL$—I\Temp\notesE3BA25\IGA Arboretum Club Lakeshore Restoration.doe Page 3 L-ake Couil'ity, Illinois 'Topograpfiy F.�V, 14 10 tT 1;111a=11111111111111�1111 4.11�111 O'lly A N Coo w 9%1'11axc�66 wap prinkeld W1, $DO,&12007 ......... ....... .......... Kadm''Imor A ftij=ao 0 W roc NArf"Wa Board Agenda Item Submittal XI-c Requested By: Gregory P Boysen Entered By: Linda J Miller Agenda Item Title: Approval-Illinois Emergency Management Agency Public Assistance Grant Agreement Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 04/01/2008 04/07/2008 � Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. It is recommended that the Village Board approve the attached Illinois Emergency Management Agency Public Assistance Grant Agreement and authorize the Village President to sign the agreement in order for the Village of Buffalo Grove to be eligible to receive Federal Emergency Management Agency grant funding for the Village's eligible activities and losses,which occurred as a result of the February 5-6, 2008 snow storm event. A preliminary estimate of the expenses,which will be eligible for a 75% reimbursement grant,has been computed to be $15,236. The final amount of the grant submittal will be compiled in accordance with additional instructions received at conferences with FEMA and IEMA staff in accordance with preliminary grant reimbursement procedures. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files r 0205068 Agmk.PD F Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: JE,MA PUBLIC ASSISTANCE GRANT AGREEMENT Title: Public Assistance Grants CFDA Number:97.036 Pagel of 2 Federal Declaration Number Declaration Date IPA ID Number filled by IEMA) FEMA — 3283 — EM — IL 3 13/2008 APPLICANT ORGANIZATION INFORMATION Applicant Organization Name The Village of Buffalo Grove Street Address 50 Raupp Blvd. City State ZIP Code(ZIP+4) County Buffalo Grove IL 60089-2198 Lake Federal Employer Identification Number(FEIN) Fiscal Year Start Date 36-2525051 January 1 APPLICANT'S AGENT INFORMATION Name Title Gregory P. Bo sen Director of Public Works Organization Name The Village of Buffalo Grove Street Address 51 Raupp Blvd. City State ZIP Code(ZIP+4) E-Mail Address Buffalo Grove IL 60089-2198 gboysen@vbg.org Business Phone Number Cell Phone Number Fax Phone Number 847-459-2547 847-366-8019 847-537-5845 TYPE OF APPLICANT (Circle appropriate type of applicant organization) A State Government (0 CityNillage Government G Higher Education Institution 113 County Government E School District H Native American Tribe C Township Government F Special District I Private Non-Profit Organization GRANT CONDITIONS Fth,,.t.hofized representative of the Applicant,I agree and certify that the applicant: l authority to apply for Federal assistance,and the institutional,managerial and financial capability to ensure proper planning, gd completion of work for which funding is being provided under the Grant. 2. Will comply with all applicable Federal and State laws and regulations. 3. Will comply with all written guidance issued by the State of Illinois regarding the Public Assistance Program. The Illinois Emergency Management Agency,as administrator of the Public Assistance Program,shall serve as the interpreter of all guidance under the Program and has the authority to take any action necessary to bring an applicant into compliance with Program requirements and policy. 4. Will return to the State of Illinois all Federal or State grant funds that are not expended on eligible work or are accidentally over-advanced. The State of Illinois may recapture those funds not expended on eligible work or over-advanced in accordance Federal and State laws and regulations. 5. Is not applying for disaster assistance for which it is receiving duplicate benefits for the same loss from another source. 6. Will provide all necessary forms,documentation and information as required or requested by the Illinois Emergency Management Agency to administer the Public Assistance Program. 7. Will comply with the requirements of the Single Audit Act of 1984(as amended)and OMB Circular A-133,"Audits of States,Local Governments and Non-Profit Organizations." 8. Will give the Federal Emergency Management Agency,Comptroller of the United States and Illinois Emergency Management Agency access to and the right to examine all records,books,papers,or other documents related to the assistance and will establish a proper accounting system in accordance with generally accepted accounting standards. Continued on back of page IEMA Form PA100 Revised 10/07 GRANT CONDITIONS(continued) Page 2 of 2 9. Will comply with the insurance requirements of the Robert T. Stafford Act(P.L.93,288,as amended),to obtain and maintain any other insurance as may be reasonable,adequate,and necessary to protect against further loss to any property which was replaced,restored,repaired or constructed with this assistance. 10. Will comply with the provisions of the Hatch Act(5 U.S.C. 1501-1508 and 7324-7328),which limit the political activities of employees whose principal employment activities are funded in whole or part with Federal funds. 11. Will not enter into a contract with a contractor who is on any Federal or State debarred contractors list. 12. Will comply with the provisions of the Fair Labor Standards Act(29 U.S.C.201),as they apply to employees of higher education,hospitals and other non-profit organizations. 13. Will comply with the provision of the Drug-Free Workplace Act of 1988(44 CFR,Part 17,Subpart F). 14. Will comply with all Federal and State laws and regulations relating to non-discrimination. 15. Will comply,as applicable,with the provisions of the Davis-Bacon Act(40 U.S.C.276a-276a-71),the Copeland Act(40 U.S.C.276c and 18 U.S.C.874),the Contract Work Hours and Safety Standards Act(40 U.S.C.327-333)and the Illinois Prevailing Wage Act(820 FLCS 130/1). 16. Will establish safeguards to prohibit employees,contractors and subcontractors from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest,or personal gain. 17. Will hold harmless the United States and its agents and employees,and the State of Illinois and it agents and employees,from and against all claims,damages,losses and expenses arising out of or resulting from the approval of work,regardless whether or not such claim,damage,loss or expense is entirely or in part by the United States or the State of Illinois. 18. Will pay no Federal appropriated funds to any person for influencing or attempting to influence an officer or employee of Congress,or an employee of a Member of Congress in connection with awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan,the entering into of any cooperative agreement,and the extension,continuation,renewal,amendment,or modification of any Federal contract,grant,loan or cooperative agreement. If any funds other than Federal appropriated funds have been or will be paid to any person for influencing or attempting to influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection with the Federal contract,grant,loan or cooperative agreement,the undersigned shall complete and submit Standard Form LLL,"Disclosure Form to Report Lobbying,"in accordance with its instructions. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers(including subcontracts,subgrants and contracts under grants,loans and cooperative agreements)and that all subreeipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352,Title 31,U.S.Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for each such failure. 19. Will operate and maintain the facility in accordance with the minimum standards as may be required or prescribed by any applicable Federal, State and local agencies for the maintenance and operations of such facilities. 20. Will,for any repairs or construction funded herewith,comply with applicable standards of safety,decency and sanitation and in conformity with applicable codes,specifications and standards,and will evaluate the hazards in areas in which the appropriate action to mitigate such hazards,including safe land use and construction practices. 21. Has been informed that obligations of the State will cease immediately without penalty of further payment being required if in any fiscal year the General Assembly or Federal funding source fails to appropriate or otherwise make available sufficient funds for this subgrant. 22. Is not barred from being awarded a contract under 30 ILCS 500. Section 50-11 prohibits a person or organization from entering into a contract with a State agency if they know or should know that they are delinquent in the payment of any debt to the State as defined by the Debt Collection Board. The applicant further acknowledges that the contracting State agency may declare the contract void if this certification is false or if the applicant is determined to be delinquent in the payment of any debt during the term of the contract. Certification The subgrantee certifies they have read and will comply with the grant conditions,and the information provided in the grant agreement is true. Applicant's Authorized Representative(signature) Governor's Authorized Representative(GAR) Title Date Board Agenda Item Submittal XI-D Requested By: Terry Vavra Entered By: Ghida Neukirch Agenda Item Title: Authorization to Bid-Fire Station#27 Basement Remodeling Project Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: Consent Agenda 04/02/2008 04/07/2008 0 Regular Agenda Fire ❑ None Does this item Does this item include Specify Other: Will AV equipment be relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? El Trustee Lounge El Clerk's Clerk's Office ❑ Other ❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No Exhibits can be accessed in: Item Description Will this action involve an expenditure in 0 Yes ❑ No Yes ❑ No funds? Is this a budgeted item.? Projected total budget impact: Additional Notes regarding Expenditures: The Budget impact is not known and will not be known until bids are received,evaluated and a recommendation is made to the Village Board. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Within the FY 2008-2012 Capital Improvement Plan as well as FY 2008 Budget is a Fiscal 2007 carryover project for a proposed basement improvement to Fire Station 27 (Half Day Road). That project is intended to convert unfinished and underutilized open space within the Station basement into a series of storage and office spaces. This project was intended to have been presented, authorized for bidding and executed, if recommended and approved by the Village Board, in the last quarter of calendar 2007. However,with the resignation of Chief Sashko and in deference to a new Fire Chief,the project was deferred. With Chief Vavra's hiring and his immersion into this project, staff is ready to proceed but as with all projects, further review efforts by, and presentation to the Board, are known obligations of staff before proceeding ahead toward and through implementation. The first step is to request from the Village Board an Authorization to Bid. The bidding documents will be reviewed by the Village Attorney and appropriate staff. Staff will present the results from the bidding to the Village Board with a recommending of a preferred contractor,and identify the source(s) of funding to undertake the project. Attached is a memorandum from Chief Vavra providing an overview and purpose of the proposed project. The attachment provides a schematic overview of the project and will be the basis for bid documentation that will be released, if the project is authorized. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files --c Basement 2.7.idinic Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: To: William Brimm, Village Manager Ghida Neukirch, Deputy Village Manager From: Terrence M. Vavra, Fire Chief Subject: Proposed Basement remodeling of Station 27 Date: April 2. 2008 Executive Summary: The basement area of Station 27 has been, over the years, used for a myriad of activities. It has been a training site, a junk drawer, a workout room and extra office space. It is time to bring these uses into focus and purpose. This proposed project will allow the Fire Department to accomplish this mission. The space could be more effectively and efficiently utilized with some organization of the area. By segregating the space into areas for offices, a training room and a workout area the use of the space would increase. It would extend the useful life of several pieces of fitness equipment by finishing the walls and floors to minimize dust in the spaces. Included in the project would be the installation of fire sprinklers in the basement portion of the station. This would be accomplished through a grant from the Illinois Fire Sprinkler Association. The expansion of this portion of the project to include the entire station is a strong possibility. See attached drawings and pictures to see the proposed layout of the renovations. Project Overview: One of the main goals of the Fire Department is to maintain the equipment we are charged with. There are two main pieces of this goal. First, and foremost, is the ability to maintain the most important asset of any department; its personnel. The renovation of this space will allow members of the department to, in a controlled and clean space, maintain and improve their physical fitness. The second part to this equation is the maintenance of equipment that is used in the basement. The fitness equipment as well as the communications and computer equipment that is located in the basement can have their useful life extended by being in a more conducive and clean environment. The project will include the framing of the basement into several rooms: a large workout room, a good size training room and two office spaces. One of the office spaces will be designated for use by Local 3177. They have agreed in principle to pay a proportionate share of the cost for the space. This will give them a space to use for meetings and file storage. While in the space all rules, regulations and orders of the Buffalo Grove Fire Department will be followed. The creation of a training room at this location will allow for the crew to stay in quarters and conduct training sessions through the use of video conferencing. This room will give us the opportunity to conduct training with our neighboring fire departments on site. It would also be available for use by other Village departments. COMPARATIVE COSTS: Harris Architects was commissioned to provide the preliminary architectural plans for the remodeling of the basement of Station 27 after discussing the concepts and options with a committee of staff personnel. Based on these drawings Harris requested non-binding estimates from a couple of their contractors and the fire department contacted another contractor. The cost estimates varied considerably from $82,000 to $144,000. These did not include a sprinkler system which, through a grant, may be included at a minimal cost. The Illinois Fire Sprinkler Association has been contacted about providing labor and materials for the basement sprinkler system at no cost. The Village would be responsible for providing the water line to the building sufficient to provide pressure and volume for a system to cover the entire building. We are exploring the possibility of providing sprinklers to the entire building at the same time. The cost of that project will be submitted as part of the Capital Improvements in the 2009 budget. Funding sources: The funding sources would have to be evaluated in this case. It is my understanding that monies were allocated in the FY 2007 budget and carried over into the FY 2008 budget for part of the project. I am confident that we could couple this improvement with the installation of sprinklers supplemented with grant monies to complete this project. Conclusion: The renovation of the basement and the installation of the sprinkler system, at Station 27 will enhance the usefulness and the safety of station. I firmly believe we would be sending a positive message to our citizens that we are committed to excellence. Station 27 Basement Pictures ��f� 1 C & 9 rd View from Southwest to Northeast View from Southeast to Northwest / View for East to West View from East to West 2 ✓t nt I dJ��.�J � � ,ep" o f n.aI° e2 v . W, 77 n . 12, ..w r A1A k WQM2UT a4, 77 �y Fc I N �.r . 9 �. AN 1-""� G . ALE 3 Board Agenda Item Submittal xII-A Requested By: William H Brimm Entered By: William H Brimm Agenda Item Title: Ordinance No.2008- An Ordinance Amending Chapter 2.08,Village Manager,of the Village of Buffalo Grove Municipal Code Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 03/18/2008 04/07/2008 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Staff and counsel have discussed, for further review and comment, an amendment of Chapter 2.08 (Village Manager) of the Municipal Code to better identify purchasing decisions that may be the result of recommending the use of either a federal or state cooperative purchasing contract (GSA or Central Management Services-CMS) or through an approved Council of Government program such as the Suburban Purchasing Cooperative. To that end, attached is an ordinance that would amend Section 2.08.040(I)pertaining to the requirement that the Village Manager solicit bids for any item over $15,000. The suggested change would allow use either State, federal or Council of Government contracts that have been obtained through a bid solicitation process. As proposed, staff would no longer need to go to the Board for a waiver of bids if these methods had been used. There will still be the need to obtain an authorization to purchase as part of the stated process involving the need to "make recommendations to the Corporate Authorities with respect to all such bids" which is a requirement of this subsection I. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Chapter 2.08-Village Manager-Bidding.DOC Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: 03/17/2008 ORDINANCE NO. 2008- AN ORDINANCE AMENDING CHAPTER 2.08, VILLAGE MANAGER, OF THE BUFFALO GROVE MUNICIPAL CODE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.) provides that any governmental unit may, without violating any bidding requirement otherwise applicable to it, procure personal property, supplies and services under any contract let by the State pursuant to its procurement procedures; and WHEREAS, various Councils of Government (COGS), acting on behalf of local governments, have instituted bidding procedures that insure competitive bidding. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT and BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, LAKE and COOK COUNTIES, ILLINOIS, as follows: Section 1. The foregoing recitals are hereby adopted and incorporated into and made a part of this Ordinance as if fully set forth herein. Section 2. Subsection I. of Section 2.08.040 of the Buffalo Grove Municipal Code is hereby amended to read as follows: 2.08.040 Duties I. Purchase all materials, supplies, equipment, personal services and contracts for which funds are provided in the budget, but no item or personal service which exceeds any budget appropriation may be purchased. For a purchase of more than fifteen thousand dollars, the Village Manager shall be required to solicit bids and such bids shall be presented to the Corporate Authorities for approval or rejection. Further, for any public improvement which will exceed fifteen thousand dollars, which is not to be paid for in whole or in part by a special assessment or special tax, the Village Manager shall be required to solicit bids and such bids shall be presented to the Corporate Authorities for approval or rejection. Solicitation of bids by the State of Illinois, United States General Services Administration (or other similar agency) or through a Council of Government bidding process may be used to comply with the bidding requirements of this section. The Village Manager shall make recommendations to the Corporate Authorities with 1 respect to all such bids. The Village Manager may issue rules and regulations governing requisitions and the transaction of the business of the purchasing agent and the heads of departments, officers and employees of the Village. In case of circumstances creating an emergency, the Village Manager may, without prior consent of the Corporate Authorities, award contracts and make purchases for the purpose of meeting the emergency; but shall promptly file with the Corporate Authorities a report of such emergency and the necessity of such action, together with an itemized account of all such expenditures. If authorized by a vote of two-thirds of all the Trustees then holding office, the bid requirements in this section may be waived. Section 3. If any section, paragraph, clause or provision of this ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this ordinance. Section 4. This ordinance shall be effective upon its passage and approval. AYES: NAPES: ABSENT: PASSED: , 2008. APPROVED: , 2008. APPROVED: Village President ATTEST: Village Clerk RZLLC\Buttalo GroveThapter 2.08 2 Board Agenda Item Submittal xII-B Requested By: Dick Kuenkler Entered By: Debra J Akers Agenda Item Title: Resolution No.2008- A Resolution Approving an Engineering Agreement to Provide Pavement Evaluation Services Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 03/25/2008 04/07/2008 0 Consent Agenda PW Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No 0 Yes No funds? Is this a budgeted item.? Projected total budget impact: $38,090 Additional Notes regarding Expenditures: Unallocated funds are available within the Village's Contractual Street Maintenance Capital Improvement Fund o provide for the engineering evaluation update. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The following recommendation, to consider and adopt a Resolution to authorize execution of a professional service engineering agreement requires consideration of a waiver of bidding as would be suggested by the Village's Municipal Code, consistent with purchasing practices. A waiver to bid is requested as the recommended engineering firm, Infrastructure Management Services (IMS) has provided the Village's analytic pavement management program for nearly 30 years in an effective and cost efficient manner. Attached is a"Resolution Approving an Engineering Agreement to Provide Pavement Evaluation Services" in order to proceed with the 2008 Village Wide Evaluation Program. This program will provide an update to the current five-year street maintenance program,which ends in 2009. The program would utilize deflection analysis as the basis for selecting maintenance cost effectiveness while obtaining a standard of pavement quality suggested by the consultant or maintaining alternate levels within budgetary limitations. The methodology behind the annual staff recommendations as to what local streets to propose for maintenance and rehabilitation has been drawn from the 2002 Pavement Management Program study that was also prepared by Infrastructure Management Services (IMS). Staff has relied upon the work efforts of IMS for nearly 30 years to provide analytic guidance and direction so as to maximize our annual maintenance efforts in order to maintain the highest level of street condition based on our recurring ability to fund these efforts. Staff recommends that the Village President and Board of Trustees approve the Resolution at its next regular meeting scheduled for April 7, 2008. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 2008pave.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: RESOLUTION NO. 2008- A RESOLUTION APPROVING AN ENGINEERING AGREEMENT TO PROVIDE PAVEMENT EVALUATION SERVICES WHEREAS, the President and Board of Trustees of the Village of Buffalo Grove desire to cause the performance of an analysis of pavement conditions and the preparation of a five-year pavement maintenance program recommendation, and WHEREAS, the approval of an Agreement for Engineering Services is required in order to proceed with these pavement evaluations. NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Buffalo Grove, Cook and Lake Counties, Illinois, that the President and Village Clerk be, and they are already authorized and directed to execute the Engineering Agreement with a subject denoted as "Pavement Management Update", which is attached hereto and made a part hereof. AYES: NAYES: ABSENT: PASSED: , 2008 APPROVED: 2008 APPROVED: Village President ATTEST: Village Clerk GAENGINEER\Ord&Res\Res08-3.doc lmw IMS Infrastructure Management Services 1895-D Rohlwing Road,Rolling Meadows,IL 60008 March 6, 2008 Phone:(847)506-1500 Fax:(847)255-2938 www.ims-rst.com Village of Buffalo Grove 51 Raupp Blvd. Buffalo Grove, IL 60089 Attention: Dick Kuenkler, P.E., Village Engineer Reference: Pavement Management Update Dear Mr. Kuenkler: IMS Infrastructure Management Services is pleased to submit our proposal to update the Village's pavement management program. The project will include testing of the Village's street network including those roadways built or widened since our 2002 field survey. IMS will update the pavement management report using the current version of our PavePro Manager Software. The proposed update will ensure that the Village's pavement management program is complete and accurately reflects current conditions. Through comparison with the last survey, it will also provide information on the benefits of the rehabilitation strategies used by the Village. The report will provide several scenarios for five year maintenance and rehabilitation programs based Village approved budget levels. We look forward to our continued work with Village of Buffalo Grove. If you have any questions regarding this proposal, please feel free to contact our office. Very truly yours, IMS INFRASTRUCTURE MANAGEMENT SERVICES Donald L. Hardt Manager of Client Services IMS Infrastructure Management Services page I PROJECT APPROACH 1. Surface Condition Survey Surveys are completed using the Road Surface Tester ,y m (RST). The Village will receive a continuous, objective, and accurate survey of the surface condition IW1U of the street network. Re-tests will be performed using previous sectioning wherever possible. These network-level surveys will utilize block-to-block test INS sections or subsections when blocks are excessively long. The RST provides a great deal of flexibility and can easily adjust test section lengths to meet any revised Village goals. Single-direction testing will be performed on the two-lane streets. Two-direction testing will be used on divided streets and arterials and collectors with four or more lanes of traffic. The surface condition survey is conducted continuously over the entire length of the test section and is not based on sample sections. The information gathered in this survey includes inventory, roughness, rut depth, cracking, and texture. An environmental survey will be performed in conjunction with the surface condition survey. 2. Deflection Testing Each street test section surveyed by the Laser RST will receive a deflection test. This testing will be performed using the Dynaflect and the results of this ' 0�� testing will permit an analysis of the structural capabilities of the existing street section. IMS utilizes all five sensors of the Dynaflect in its structural analysis. This provides valuable information on the capabilities of the pavement, base and subgrade sections, and the interaction between these;sections. 3. Pavement Management Report The IMS Pave PRO Manager software program will be used to generate a series of pavement management reports individualized to the Village's needs. Field data will be provided in a database and delivered in disk or CD format with the hardcopy reports. The IMS Pavement Management report will permit Buffalo Grove to investigate several different scenarios regarding traffic, budgets, rehabilitation strategies, etc., and their effect on pavement performance levels and budgets. 4. Project Timing The data collection phase of the proposed update program including the RST survey and deflection testing will be completed within a four-week period. Data processing, the comprehensive pavement management report developed from the Pave Pro Manager software, and updated test results will be dcl varad within 30 days of completion of the field totting. We w nu ld gmbruipata performing the field work in conjunction with other updates for cities and counties in the Chicago Metro area. IMS Infrastructure Management Services Bu.(faloGrove08proupdate.doc page 2 5. Fee Schedule IMS proposes to provide an update to Buffalo Grove's pavement management program and test the entire street network including new or widened pavements in accordance with the following fee schedule: • Project Initiation $1,500.00 Sectioning Review $1,000.00 Laser RST Surface Condition Survey $120,00/mils • Deflection Testing $110.00/mile Pavement Management Report(hard copy) $5,000.00 6. Cost Summary IMS has developed the following cost summary for your review. The estimate is based on the 2002 network of 130 test miles(1784 test sections) plus 3 miles of new street. Project Initiation $1,500.00 Sectioning Review $1,000.00 RST Testing— 133 miles @$120.00/mile $15,960.00 Deflection Testing- 133 miles @$110.00/mile $14,630.00 l a en Management 'P o�rt(hair0 copy) $5,000.00 Pavement Management Update $38,090.00 Optional services that the Village may consider as part of this update program include: Presentation to the Village Board or selected committees $1,500.00 Services are provided on a unit-price basis and the Village will be charged only for the actual number of sections tested and included in the database. Invoices will be sent on a monthly basis for the work completed. Payment is due within 30 days of receipt of invoice. The cost summary is submitted with the assumption that the Village of Buffalo Grove will provide or assist IMS with the following information and services: • Street list and/or GIS centerline file of streets to be surveyed complete with functional classifications. Safety vehicle to trail optional deflection-testing equipment on arterials and collectors, if requested. Notification and coordination with other Village departments or agencies, if required. This proposal is submitted in triplicate with each copy being considered as an original. Acceptance is constituted by signing and returning one copy to our office. If the Village elects to use MFT funding, IMS will prepare the appropriate Engineering Agreement in the IDOT format. ACCEPTED: Village of Buffalo Grove, IL By: 1"Itl : Date: IMS Infrastructure Management Services BufaloGroveOproupdate.doc page 3 Board Agenda Item Submittal xII-C Requested By: Gregory P Boysen Entered By: Linda J Miller Agenda Item Title: Resolution No.2008- A Resolution Approving an Intergovernmental Agreement Between the Village of Buffalo Grove and the State of Illinois Related to the Milwaukee Avenue(U.S. Route 45/I11inois Route 21)Over Aptakisic Creek Bridge Improvement Project Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 04/02/2008 04/07/2008 0 Consent Agenda PW Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No 0 Yes No funds? Is this a budgeted item.? Projected total budget impact: $86,260 Additional Notes regarding Expenditures: Project was noted in FY 2008-2012 Capital Improvement Plan but for Year 6 of Plan. Project accellerated by IDOT due to condition of bridge to FY 2008. Funding commitment of Village equal to 60% of project element. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. It is recommended that the Village Board approve the attached agreement between the Village of Buffalo Grove and the State of Illinois related to the Milwaukee Avenue (U.S. Route 45/I111nois Route 21) over Aptakisic Creek Bridge Improvement Project. This agreement would accomplish construction of a segment of proposed bikeway in accordance with the Village of Buffalo Grove's bikeway plan. Construction in conjunction with a larger State project will make construction less difficult and under the terms of the agreement, IDOT will pay 50%of the involved expense. Additional Project Overview: This is a project that staff,based upon the best information available at the time,programmed in FY 2012 within the approved FY 2008-2012 Capital Improvement Plan and as such,was not brought forward into the FY 2008 Budget. The project has been moved forward by IDOT into this construction season and due to that fact, consideration of the bikepath must be considered. Staff has discussed this opportunity to complete a significant segment of the overall planned bikepath system for the Village in conjunction with the bridge replacement project in that a major share of the expense will be borne by IDOT. The opportunity cost of deferral is that if not done with the bridge replacement,when the path is constructed, it will need to be undertaken with 100%of the cost paid by the Village and,at what can be fairly assumed, at a higher cost. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files r Res Agmt 08.PDF F Proposed Milwaukee Ave Bike Path 00.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: RESOLUTION NO, 2008- A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF BUFFALO GROVE AND THE STATE OF ILLINOIS RELATED TO THE MILWAUKEE AVENUE (U.S. ROUTE 45/ILLINOIS ROUTE 21) OVER APTAKISIC CREEK BRIDGE IMPROVEMENT PROJECT WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and, WHEREAS, the quality of life is enhanced by a good quality transportation system; and, WHEREAS, the funding of construction and maintenance of a high quality transportation system is most appropriately shared by several agencies of Federal, State and Local Government; and, WHEREAS, an agreement with the Illinois Department of Transportation is a required prerequisite for completing the Village of Buffalo Grove's bikeway system on the west side of Milwaukee Avenue in the area of the proposed bridge improvement over Aptakisic Creek; NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1: The agreement related to the Milwaukee Avenue(U.S. Route 45/Illinois Route 21) at Aptakisic Creek Bridge Improvement which has heading information which reads "FAP Route 330 (US Route 45/I11inois Route 21), State Section: lY-B-R-1, Lake County, Job No.: C-91-433-00, Agreement No.: JN-108-008, Contract No.: 62032" is hereby approved. Section 2: The Village President is authorized and directed to execute the agreement. A copy of said agreement is attached hereto and made a part hereof. AYES: NAPES: ABSENT: PASSED: 2008 APPROVED: , 2008 APPROVED: ATTEST: Village President Village Clerk G:\PWDIRGRP\LHC\MILW\Res 08.doc FAP Route 330(US Route1?5/Illinoi Rout; 21) State Section: IY-B-R-1 Job No. : C-91-433-00 Agreement No.: JN-108-008 Contract No.: 62032 AGREEMENT This Agreement entered into this 7th day of April, 20 08 A.D, by and between the STATE OF ILLINOIS, acting by and through its DEPARTMENT OF TRANSPORTATION hereinafter called the STATE, and the Village of Buffalo Grove of the State of Illinois, hereinafter called the VILLAGE. WITNESSETH: WHEREAS, the STATE in order to facilitate the free flow of traffic and insure safety to the motoring public, is desirous of improving approximately 2,087 lineal feet of US Route 45/I111inois 21, FAP Route 330, State Section: IY-B-R-1 by widening and hot mix asphalt resurfacing from Inverarry Lane to north of Pekara Drive and by removing and replacing the bridge structure over Aptakisic Creek to provide two 12 foot through traffic lanes in each direction separated by a 12 foot and variable width thermoplastic median. Northbound US Route 45/Illlinois 21 will be provided with a 12 foot and variable width left turn at the coMmerci�ll, entrance located approximately 500' north of Inverrary Lane and at Pekara Drive. Also provided will be combination concrete curb and gutter,thermoplastic pavement markings, an approximately 10 foot wide portland cement concrete bicycle path supported by a segriental block retaining wall, complete with a bicycle railing along the west side of U.S. Route 45/Illinois Route 21, traffic signal modernization at Inverrary Lane and by performing all other work necessary to complete the improvement in accordance with the approved plans and specifications; and WHEREAS, the VILLAGE requests that the STATE include in its contract a 10 foot bicycle path; and WHEREAS, the STATE has agreed to the VILLAGE's request; and WHEREAS, the VILLAGE is desirous of said improvement in that same will be of immediate benefit to the VILLAGE residents and permanent in nature; NOW,THEREFORE, in consideration of the mutual covenants contained herein,the parties hereto agree as follows: 1. The STATE agrees to make the surveys,obtain all necessary rights of way,prepare plans and specifications,receive bids and award the contract, furnish engineering inspection during construction and cause the improvement to be built in accordance with the approved plans, specifications and contract. 2. The STATE agrees to pay for all right of way, construction and engineering costs, subject to reimbursement by the VILLAGE as hereinafter stipulated. 3. It is mutually agreed by and between the parties hereto that the estimated cost and cost proration for this improvement is as shown on Exhibit A. -2- 4. ThP VIt.,T. �',F l� s p-�1 ^-.d a re£ohalinn appropri%ting su1JTjcat•,,)1 ftia)ds to pjy its of the cost for this improvement, a copy of which is attached hereto as "Exhibit B" and made a part hereof The VILLAGE further agrees that upon award of the contractor for this improvement, the VILLAGE will pay to the STATE from any funds allotted to the VILLAGE, an amount equal to 50%of its obligation incurred under this AGREEMENT, and will pay to said STATE the remainder of the obligation(including any non-participating costs on FA projects)in a lump sum, upon completion of the project based upon final costs. The VILLAGE further agrees to pass a supplemental resolution to provide necessary funds for its share of the cost of this improvement if the amount appropriated in "Exhibit B"proves to be insufficient,to cover said cost. 5. VILLAGE has adopted and will put into effect an appropriate ordina"nce,6prior to the STATE's a isine for the proposed work to be}per �r*ned heretmder,or shall continue to enforce an existm dinance, r Sri ig that parking be prohibited within the limits of this improvement, a copy of w ' is attached hereto as "Exhibit C", and will in the future prohibit rking at such locations on or t cdiately adjacent to this improvement as ay be determined necessary by the STATE from tra i acity studies, -3- 5. A The VILLAGE has adopted and will put into effect an appropriate ordinance,prior to the STATE's advertising for the proposed work to be performed hereunder, or shall continue to enforce an existing ordinance,prohibiting the discharge of sanitary sewage and industrial waste water into any storm sewers constructed as a part of this improvement,a copy of which is attached hereto as"Exhibit D". ------------------------- Prior to the STATE advertising for the work proposed hereunder, the dispositio encroa ents will be cooperatively resolved with representatives the VILLAGE and the TE. The VILLAGE has adopted and will m effect an appropriate ordinance,prior to the STATE's advertising for e proposed work to b rformed hereunder,or shall continue to enforce existing ordinance, relative to the dispo ' 'on of encroachments j and prohib' ' g in the future, any new encroachments within the limits o e i ovements, a copy of which is attached as"Exhibit E". 6. The Village has adopted a resolution,will semi a lett,Qr,or s;,n thl�Pl ,n Approval page which is part of this document,prior to the STATE advertising for the work to be performed hereunder, approving the plans and specifications as prepared. 7. The VILLAGE agrees not to permit driveway entrance openings to be made in the curb, as constructed,or the construction of additional entrances,private or commercial, along US Route 45/Illinois Route 21 without the consent of the STATE. -4- 8. ,The VILLAGE shall exercise its franchise rights to cause private utilities to be relocated, if required, at no expense to the STATE, 9. The VILLAGE agrees to cause its utilities installed on right of way after said right of way was acquired by the STATE or installed within the limits of a roadway after the said roadway's jurisdiction was assumed by the STATE, to be relocated and/or adjusted, if required, at no expense to the STATE. 10. Upon final field inspection of the improvement and so long as U.S. Route 45/Illinois Route 21 is used as a STATE Highway, the STATE agrees to maintain or cause to be maintained the median,the(2)two through traffic lanes, the left-turn lanes the thermoplastic median, and the curb and gutter and ditches adjacent to those traffic lanes and turn lanes. 11. -*Upon final field inspection of the improvement, the VILLAGE agrees to maintain or cause to be maintained those portions of the improvement which are I4MKffAbXXlit: built and paid for in part �� StsSt�, .'�s.#t�.�t�# ::viP��?�St},'� �311`.air��n.,1`?�tr...�'?x�++ ��'1�.�.1�41:��1��1��}�y�• by the Village pursuant to this agreement, and + � VILLAGE owned utilities including appurtenances thereto,. J > The maintenance, repair and/or rc-�-,onstruction of storm s>wers constructed 4 part of thi: im �uvw tttc:�°;t tl ticµ= shall be that of the STATE. -5- 6- VILLAGE further agrees to continue its existing maintenance respons' ies on all side road ap ches under its jurisdiction, including all and right turn lanes on said side road approaches, up to ough,cdg of pavement of US Route 45/111inois Route 21. Drainage facilitiesyif-any, at the aforem 'oned side roads located within the STATE right-of way shall be the joint maintenance responsi ' ' of the STATE and the VILLAGE unless there is an agreement specifying different responsibt i 'es. 12. �4. The VILLAGE agrees to assume responsibility for the reconstruction and maintenance of the bicycle path,segmental block retaining wall,bicycle railing and all other appurtenances associated with the bicycle path located along the west side of US Route 45/Illinois Route 21, in its entirety. 13. . The VILLAGE agrees to indemnify and hold the STATE and its employees harmless from all claims for death, injuries and damages to persons or property relating to the use, maintenance or reconstruction of the bicycle path. If in the Future, the STATE adopts a roadway or traffic signal improvement on U.S. Route 45/111wois Route 21 ,which requires modification,relocation or reconstruction to said bicycle path then the VILLAGE hereby agrees to be financially responsible for the entire cost to modify, relocate or reconstruct said bicycle path in conjunction with the STATE's proposed improvement. -6- 14. )K Upon acceptance by the STATE of the traffic signal work included herein, the Financial responsibility for the maintenance and electrical energy charges for the operation of the traffic signal(s) shall be proportioned as follows: Intersection Maintenance Elect. Ener¢y U.S. Route 45/IL.21 @ Inverrary Lane STATE Share ( 100)% ( 100)% Vernon Twp. Share (0)% (0)% It is mutually agreed that the actual traffic signal maintenance will be performed by the STATE either with its own forces or through an ongoing contractual agreement. The STATE agrees to make arrangements with the local power company to fumish the electrical energy for the operation of the traffic signals. The STATE agrees to pay their proportionate share of this cost as billed by the local power company. The STATE retains the right to control the sequence and timing of the traffic signals. Payment by the STATE of any or all of its share of mainte-nance and mcr"costs is contingent upon the STATE receiving adequate funds in its annual appropriation. The parties hereto agree that the traffic signal maintenance and energy provisions of this Agreement shall remain in effect for a period of twenty(20)years from the date of its execution or so long as the traffic signals covered by the terms of this Agreement or any amendment hereto remain in place either in their current or some -7- modified configuration,whichever, is the shorter period of time. Such an effective term shall apply unless otherwise agreed in writing by the parties hereto. 15.X Under penaltiF,3 of perjury, the VILLAGE that it., ,xi:�;,�� Fc0le r;il T,i x Identification number is FEIN - 36-2525051 and it is doing business as a GOVERNMENTAL ENTITY, whose mailing address is 50 Raupp Boulevard, Buffalo Grove, IL 60089 -8- Obligations of the STATE and the VILLAGE will cease immediately without penalty or further payment being required if, in any fiscal year,the Illinois General Assembly nF Federal funding source fails to appropriate or otherwise make available funds for this comnat't. This AGREEMENT and the covenants containd herein gh,0 b,,,nik01,w I v ai l ;I tli event the contract covering the construction work contemplated herein is not awarded within the three years subsequent to execution of the agreement. This Agreement shall be binding upon and to the benefit of the parties hereto,their successors and assigns. Village of Buffalo Grove Attest: By: Village Clerk Title: Village President (SEAL) Date: April 7, 2008 STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION By: Deputy Director of Highways, Region One Engineer Date: S:\W P\Pro jsup p\A G�M TS\kH O7l l OGus45i 121 buffa logroveagr.doc -9- PLAN APPROVAL WHEREAS, in order to facilitate the improvement of US 45AL 21 known as FAP 330, State Section: 1 Y-B-R-1, the VILLAGE agrees to that portion of the plans and specifications relative to the VILLAGE's financial and maintenance obligations described herein, prior to the STATE's advertising for the aforedescribed proposed improvement. Approved subject to revisions noted in letter dated 3/19/08 from G.Boysen, Buffalo Grove Director of Public Works, to R.Ritchie, IDOT Acting Agreement Specialist (copy of which is attached for reference) Approved William H. Brimm Title Village Manager Date April 7, 2008 -10- VHJ AGE OF Department of Public Works Fifty One Raupp Blvd Buffalo Grove.IL 60089-2198 March 19, 2008 Fax 847.537-5845 Gregory P.Boysen P.E. Direcior of Public Works 847-459-2547 Mr. Raymond Ritchie Acting Agreement Specialist Illinois Department of Transportation Division of Highways/Region I/District 1 201 West Center Court Schaumburg, IL 60196-1096 Subject: /Milwaukee Avenue(U.S. Route 45/I11inois Route 21) At Aptakisic Creek Bridge Replacement Project Dear Mr Ritchie: As you requested, 1 am writing in follow-up to our phone conversation on Wednesday, March 19, 2008 concerning the proposed Village of Buffalo Grove/State of Illinois agreement related to the Milwaukee Avenue(U.S. Route 45/I11inois Route 21)at Aptakisic Creek Bridge Replacement Project. Following review by the Buffalo Grove Village Manager,the Village of Buffalo Grove staff requests that the Portland Cement concrete sidewalk proposed for provision on the east side of U.S. Route 45/I11inois Route 21 and proposed to be funded in part by the Village of Buffalo Grove be deleted from the project I am also writing to confirm that the bikeway proposed for construction on the west side of U.S. Route 45/Illinois Route 21 should be constructed of Portland Cement concrete and should be run continuously tluough any private driveway aprons in order to conform to applicable standards for this type of construction which is to be maintained by the Village of Buffalo Grove. The provision of a Portland Cement concrete bike path would be similar to the bike path which was provided in conjunction with the Illinois Route 22 improvement, extending from Illinois Route 83 to Milwaukee Avenue. 1 understand that you will provide a project agreement for this requested work within the next few days in order to accommodate the Buffalo Grove Village Board's review of the staff recommendation to approve the agreement at their next upcoming Village Board meeting. If on have any questions concerning this matter,please let me know. Very truly yours, Village of Buffalo Grove G o ys n, Dire ublic Works LC William H. Brimm, Village Manager G\P\1'DIRGRP LHC\MIL\k'\0319Ridot doc t .4n Internationally Accredited ► Public Works AXenc.v Since 2004 �•P•W' ILLINOIS ROUTE 21 (BRIDGE IMPROVEMENTS OVER APTAKISIC CREEK) LIST OF EXHIBITS Exhibit A Estimate of Cost & Participation (for improvements on the west side of Milwaukee Avenue in the area of the proposed bridge improvement over Aptakisic Creek) Exhibit B Funding Resolution (for the Village of Buffalo Grove to appropriate sufficient funds to pay its share of the cost of improvement) Exhibit C Section 13.04.300 of the Buffalo Grove Municipal Code G:APWDIRGRP\LHC\MILW\EXHIBITS 08.doc Exhibit A Estimate of Cost& Participation (for improvements on the west side of Milwaukee Avenue in the area of the proposed bridge improvement over Aptakisic Creek) G:IPWUIRGRPU,HC\MILW\Exhibit A.doc ro C b C� a ow CDx ry m CD CD � a •� � �A k'6 cs, �J tss sA � �,• N Z N � 'LS O W Oo P,cn z z 00 00 00 O � �• Y a o O o o � cv CD CA sr3 bs �, vs fs • R Uh Gi N J Do y .ra N OLA n' cn CA O oa p z kA k1o) Fss Es se s9 Q, a w`a coo a°o � HyCA t' H zo > oozy No C) tA � C) o a ts3 EA fA 4-1al CD y cu x C3 c a o 0 CIOCR cry GI) be O 111 C W N Y,j \ O A N 00 r N O O O oo O o O O O O O O d Exhibit B Funding Resolution Concerning the Intergovernmental Agreement Between the Village of Buffalo Grove and the State of Illinois Related to the Milwaukee Avenue (U.S. Route 45/Illinois Route 21) Over Aptakisic Creek Bridge Improvement Project G:\PWDIRGRPTHC\MILW\Exhibit B.doc Exhibit B RESOLUTION NO. 2008 - FUNDING RESOLUTION CONCERNING THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF BUFFALO GROVE AND THE STATE OF ILLINOIS RELATED TO THE MILWAUKEE AVENUE (U.S. ROUTE 45/ILLINOIS ROUTE 21) OVER APTAKISIC CREEK BRIDGE IMPROVEMENT PROJECT WHEREAS, the Village of Buffalo Grove has entered into an AGREEMENT with the STATE OF ILLLIOIS for the improvement of US 45/Illinois 21, known as State Section; 1 Y-B-R-1; and, WHEREAS, in compliance with the aforementioned AGREEMENT, it is necessary for the Village to provide for sufficient funds to pay its share of the cost of said improvement. NOW THEREFORE, BE IT RESOLVED, that the Village shall provide the sum of Eighty Six Thousand Two Hundred Fifty dollars ($86,250) or so much thereof as may be necessary, from any money now or hereinafter allotted to the Village to pay its share of the cost of this improvement as provided in the AGREEMENT; and, BE IT FURTHER RESOLVED, that upon award of the contract for this improvement, the VILLAGE will pay to the STATE in a lump sum from any funds allotted to the VILLAGE, an amount equal to 50% of its obligation incurred under this AGREEMENT, and will pay to said STATE the remainder of the obligation in a lump sum, upon completion of the project based on final costs. BE IT FURTHER RESOLVED, that the Village agrees to pass a supplemental resolution to provide any necessary funds for its share of the cost of this improvement if the amount appropriated herein proves to be insufficient, to cover said cost. AYES: NAYES: ABSENT: PASSED: , 2008 APPROVED: , 2008 APPROVED: ATTEST: Village President Village Clerk G:\PWDIRGRP\LHC\MILW\Res 08 Ex B.doc 2 Exhibit C Section 13.04.300 of the Buffalo Grove Municipal Code G:\PWDIRGRP\LHC\MILW\Exhibit C.doc 13.04.290 11. w,ye_r Bill. B. Unlawful Discharge.It is unlawful to discharge to I. The sewer bill for all users shall consist of sewer any natural outlet within the Village,or in any area under charges for operation,maintenance and replacement,using the jurisdiction of the Village, any sewage or other pol- the unit charges described in subsection A of this section luted waters, except where suitable treatment has been applied to the user's billable Flow. Users shall be billed provided in accordance with Section 13.04.310. upon the same schedule that water billings are made. C. Septic Tanks Prohibited. Except as hereinafter 2. The Village shall reserve the right to require any provided in Section 13.04.310, it is unlawful to construct user to meter his or her water and/or sewage flow. or maintain any privy,privy vault,septic tank,cesspool,or 3. Any residential sewer user not connected to the other facility intended or used for the disposal of sewage. Village water system, or otherwise metered for water or D. Who Must Connect to Public Sewer. The owner sewage flow,shall pay a flat rate per billing period to be of all houses, buildings or properties used for human oc- established by the Village.All nonresidential users and all cupancy,employment,recreation,or other purposes situ- new residential users shall be required to meter water or ated within the Village and abutting on any street,alley or sewage flows. right-of-way in which there is now located or may in the 4. Delinquent payment of all bills shall be handled in future be located any public sanitary sewer of the Village, a manner as set forth in Section 13.04.240. is required at owner's expense to install suitable toilet fa- C. Nonpayment of Bills. cilities therein,and to connect such facilities directly with l. Upon a bill becoming delinquent,all charges shall the proper public sanitary sewer in accordance with the be a lien upon the real estate upon or for which the service provisions of this title, within ninety days after date of is supplied.The lien filing provisions described in Section official notice to do so;provided,that the public sewer is 13.04.260 shall apply. within four hundred feet of the property line.(Ord.95-35 2. The lien foreclosure provisions described in Sec- §26(part), 1995:Ord.84-53 § 1 (part), 1984). tion 13.04.270 shall apply. 3. The Village reserves the right to revoke tap-on 13.04.310 Private sewage disposal. permits and disconnect Village water and/or sewer service A. Conditions. Where a public sanitary sewer is not to any user or premises whenever bills become delinquent. available under the provisions of Section 13.04.300, the D. User Charge Rate.The following unit charge shall sanitary building sewer shall be connected to a private be applied to each user's billable flow: sewage disposal system complying with the provisions of I. The basic unit charge for operation,maintenance Section 13.04.310. and replacement shall be forty-three cents per one thou- B. Permit Required.Before commencement of con- sand gallons of water consumed. struction of a private sewage disposal system the owner 2. The bimonthly fixed rate for all nonmetered resi- shall first obtain a written permit signed by the Village dential users shall be six dollars and forty-five cents per Engineer. The application for such permit shall be made bi-monthly period.(Ord.2007-68§ 2,2007;Ord.2005-75 on a form furnished by the Village, which the applicant § 1,2005:Ord.2000-14 §2,2000; Ord.97-32 §2, 1997; shall supplement by any plans, specifications and other Ord. 96-24 § 3, 1996:Ord. 95-35 §26(part), 1995: Ord. information as are deemed necessary by the Village Engi- 95-25 § 3, 1995: Orin'=. 94-21 §2, 1994; 0 93-72 § 1, A EzJjj,il "Wil Jhs,t, 0io 1 fr-e of twt-nty-five ci,ollnr 1993; Ord. 92-33 §2, 1992: Ord. 91-38 §2, 1991; Ord. shall be paid to the Village at the time the application is 90-19 §2, 1990; Ord. 89-29 § 1, 1989; Ord. 89-27 §2, filed. 1989: Ord. 88-43 §2, 1988; Ord. 87-24 §2, 1987; Ord. C. Inspection Required. A permit for a private sew- 87-9 § ), 1987; Ord. 86-23 §2, 1986: Ord. 85-12 §2, age disposal system shall not become effective until the 1985; Ord. 84-53 § I (part), 1984). installation is completed to the satisfaction of the Village Engineer.The Village Engineer shall be allowed to inspect 13.04.300 Use of public sanitary sewers the work at any stage of construction and,in any event,the required. applicant for the permit shall notify the Village Engineer A. Prohibited Disposal.It is unlawful for any person when the work is ready for final inspection,and before any to place, deposit or permit to be deposited in any unsani- underground portions are covered.The inspection shall be tary manner on public or private property within the Vil- made within seventy-two hours of the receipt of written 1 .,�,i-; �: In �;: th y,;:..:unUs. e 3urcuv,. va 0:_ Vlll w3': ride:. 3 t jc villzq c F any human or animal excrement,garbage or other objec- tionable waste. (liurtalo Giow Supp No 22,2-08) 194 7 U'..sw� p I -L� ..,,ee i � �f i PPP tuw,vmiurvnr Wtr .., 'mr,woy». I f Riverwoodsi INS 12 , r e t s �wM1➢A N' IW M 1 T7—1-7-7 iypl' �V, ✓ � � i� / / // /// u�� Oh�:'��'lick l�"�1�;�9 � ��°,��rclG�r� ,r � �`� N {r i PI, A7.�,—�-�- �ma 7n,7' J .......... 4, 41 'o �h: m w' aUau4''ro IW / w�NOWrd��WialI WWW" 'IX'.�+d;wiwwMu,,•� ww. 'a4Yris «.« w»„ ....,a. .,..e ........./._ 1 Board Agenda Item Submittal xII-D Requested By: Gregory P Boysen Entered By: Linda J Miller Agenda Item Title: Resolution No.2008- Funding Resolution Concerning the Intergovernmental Agreement Between the Village of Buffalo Grove and the State of Illinois Related to the Milwaukee Avenue(U.S. Route 45/I11inois Route 21)Over ptakisic Creek Bridge Improvement Project Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 04/02/2008 04/07/2008 0 Consent Agenda PW Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No 0 Yes No funds? Is this a budgeted item.? Projected total budget impact: $86,260 Additional Notes regarding Expenditures: Please see budget notes in Agenda Item XII-C;this Resolution is a companion action to the prior item,not in addition to item. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. It is recommended that the Village Board approve the attached resolution in order to fulfill one of the conditions of the Intergovernmental Agreement. This Resolution is a companion to the legislative action required relative to specifically approving the Intergovernmental Agreement between the Village and the State of Illinois (IDOT) related to the Milwaukee Avenue (U.S. Route 45/I111nois Route 21)Aptakisic Creek bridge improvement project. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Funding Resolution 08.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: RESOLUTION NO. 2008 - FUNDING RESOLUTION CONCERNING THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF BUFFALO GROVE AND THE STATE OF ILLINOIS RELATED TO THE MILWAUKEE AVENUE (U.S. ROUTE 45/ILLINOIS ROUTE 21) OVER APTAKISIC CREEK BRIDGE IMPROVEMENT PROJECT WHEREAS, the Village of Buffalo Grove has entered into an AGREEMENT with the STATE OF ILLLIOIS for the improvement of US 45/I11inois 21, known as State Section; 1 Y-B-R-1; and, WHEREAS, in compliance with the aforementioned AGREEMENT, it is necessary for the Village to provide for sufficient funds to pay its share of the cost of said improvement. NOW THEREFORE, BE IT RESOLVED, that the Village shall provide the sum of Eighty Six Thousand Two Hundred Fifty dollars ($86,250) or so much thereof as may be necessary, from any money now or hereinafter allotted to the Village to pay its share of the cost of this improvement as provided in the AGREEMENT; and, BE IT FURTHER RESOLVED, that upon award of the contract for this improvement, the VILLAGE will pay to the STATE in a lump sum from any funds allotted to the VILLAGE, an amount equal to 50% of its obligation incurred under this AGREEMENT, and will pay to said STATE the remainder of the obligation in a lump sum, upon completion of the project based on final costs. BE IT FURTHER RESOLVED, that the Village agrees to pass a supplemental resolution to provide any necessary funds for its share of the cost of this improvement if the amount appropriated herein proves to be insufficient, to cover said cost. AYES: NAYES: ABSENT: PASSED: , 2008 APPROVED: , 2008 APPROVED: ATTEST: Village President Village Clerk G:\PWDIRGRP\LHC\MILW\Res 08 Ex B 2.doc 2 Board Agenda Item Submittal xII-E Requested By: Gregory P Boysen Entered By: Linda J Miller Agenda Item Title: Resolution No.2008- A Resolution Approving an Agreement for Construction Engineering Services Related to he Linden Avenue Lift Station Improvements Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 04/02/2008 04/07/2008 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $29,426 Additional Notes regarding Expenditures: Funds provided within Village's FY 2008 Budget,Sewer Operations Acct.642-4412. Also approved within context of Village's FY 2008-2012 Capital Improvement Plan Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The following recommendation, to consider and adopt a Resolution to authorize execution of a professional service engineering agreement requires consideration of a waiver of bidding as would be suggested by the Village's Municipal Code, consistent with purchasing practices. A waiver to bid is requested as the recommended engineering firm, Bonestroo Devery & Associates has provided all design and bid evaluation services to the Village on this project to date and further, to maintain the project's engineering continuity through completion. Staff requests and recommends that the design engineering firm for the Linden Avenue Lift Station Improvements project, Bonestroo Devery &Associates,be retained to perform construction engineering stage services by approval of the resolution entitled "A Resolution Approving an Agreement for Construction Engineering Services Related to the Linden Avenue Lift Station Improvements." Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Res 08 Linden Ave.pdf 02228bda.pdf Letter Agreement Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: RESOLUTION NO. 2008- A RESOLUTION APPROVING AN AGREEMENT FOR CONSTRUCTION ENGINEERING SERVICES RELATED TO THE LINDEN AVENUE LIFT STATION IMPROVEMENTS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and, WHEREAS, the Village desires to adopt an agreement for the provision of necessary construction engineering services for the Linden Avenue Lift Station Improvements; NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, LAKE AND COOK COUNTIES, ILLINOIS as follows: Section 1: The attached letter agreement RE: "Linden Avenue Lift Station Improvements Construction Engineering Proposal and Agreement' related to the Linden Avenue Lift Station Improvements is hereby approved. Section 2: The Village Manager hereby authorized and directed to execute the agreement. A copy of said agreement is attached hereto and made a part hereof. AYES: NAYES: ABSENT: PASSED: , 2008 APPROVED: , 2008 Approved: Village President ATTEST: Village Clerk GAPWDIRGRP\1,HC\1,FST\1Zes 08 Linden Ave.doc 1860 W Winchester Rd Suite 106 Libertyville,IL 60048 Tel 847-816-1631 Fax 847-816-3762 www.bonestroo.com Bonestroo February 22, 2008 Mr. Greg Boysen, P.E. Director of Public Works Village of Buffalo Grove '`IL�r', = —�� `� �'��L: 51 Raupp Blvd. —---- Buffalo Grove, IL 60089 - Re: Linden Avenue Lift Station Improvements Construction Engineering Proposal and Agreement PVa A 11 Bonestroo Proposal Number: M01528-07007-0 ��- Dear Mr. Boysen: Thank you for opportunity to assist the Village with the construction engineering services portion of the proposed Linden Avenue Lift Station Improvements. Our office appreciates being able to further assist the Village with the implementation of this project. Project Description The Village of Buffalo Grove would like to proceed with the construction phase of the Linden Avenue Lift Station Improvements, which generally consists of selective demolition of the existing lift station and emergency generator components; conversion of the existing dry-well/wet-well pump system to a wet-well submersible pump system; installation of packaged emergency generator/control system in an above ground enclosure; installation of a reinforced concrete support slab and helical pier supports; installation of a quick disconnect valve for emergency by-pass pumping; site work including clearing and tree removal, compensatory storage excavation, embankment materials and site grading; landscape restoration; and the installation and maintenance of temporary erosion and sediment control measures . Scope of Services Bonestroo will provide construction observation services to document that the Contractor is constructing the work in general conformance with the contract documents and permit requirements. The specific scope of services is as follows: A. Provide layout and staking services on a one (1) time basis for tY1e pad ji'J the waipeiisdtoiy S�Uidg�cxiuvazi;1 B. Attend the pre-construction meeting and up to two (2) progress meetings. St.Paul t j,,."I C. Review the progress schedule and the staging and sequencing schedule Rochester Milwaukee �his�nn Mr. Greg Boysen, P.E. Village of Buffalo Grove February 22, 2008 Page 2 D. Review shop drawings and catalog cuts for the lift station equipment, emergency generator and controls, housing, quick disconnect valve and other equipment. E. Prepare and deliver to the Village daily work reports on a weekly basis. F. Provide periodic observation, as needed, during the following operations: Site clearing and tree protection installation Grading, embankment and compensatory storage basin excavation By-pass pumping Selective demolition of the existing lift station and emergency generator components Installation of a packaged emergency generator/control system in the above ground enclosure Electric service and portable generator connections Final grading, placement of the gravel driveway extension and restoration of the bicycle path Landscape restoration Periodic observation to be defined as an average of three (3) hours per day (Monday — Friday) for the anticipated 25 working days of construction for the above subject items of work. G. Provide full-time observation during the following operations: Initial installation of the temporary soil and erosion control measures. Installation of the proposed force main, casing pipe, quick connect valve and connections to the existing force main. Pressure and leakage testing of the force main. Installation of the helical pier supports and the reinforced concrete support slab Placement of the flowable fill material in the abandoned dry well. Gravel driveway extension subgrade preparation and proof rolling. Start-up and testing of the lift station Full-time observation to be defined as eight (8) hours per day (Monday — Friday) for the anticipated 10 working days of construction for the above subject items of work. H. Inspection of the soil erosion and sediment control measures by a Designated Erosion Control Inspector (DECI) on a weekly basis and/or after significant rainfall events of one-half inch (0.5") or rf,l,,rr I. Preparation of a report of the DELI inspections of the soil erosion i and sedii'aer+t co��61' mt:jsWe- J. Document Contractor progress and track percent complete of the lump sum pay items. K. Review Contractor applications for payment and all affidavits' and waiver of lien submittals and make written recommendations for payment to the Village. P:\1528\152807007\Word\Correspondence\Correspondence_outgoing_letterhead\ProposalLetter022208.doc Mr. Greg Boysen, P.E. Village of Buffalo Grove February 22, 2008 Page 3 L. Review Contractor claims for additional payment based on changes in the work and process all Owner approved change orders. M. Prepare the punch list and perform other project close-out activities. N. Perform an as-built topographic survey and prepare as-built drawings to verify that the provided compensatory storage volume meets the permit requirements and that the lift station slab is above the required freeboard elevation. 0. Perform calculations to verify that the compensatory storage basin meets or exceeds the required volume per the approved, "J Wain h', Village Responsibilities A. Administrative tasks related to the construction B. Designate a single individual to act as the Village's representative for the project. C. Provide access to the project and obtain any necessary easements. D. Pay all permit fees. E. Review all submittals in a timely manner. Compensation As this project involves construction with many aspects beyond our control, we propose a time and expense based budget with the actual amount billed based on the level of effort required. We will not e 1 nrd the n,timr^'fr^h idg^tod witho+,.tt yo+;,�r prior approval. For the above services, we propose to complete the work for an estimated fee of$29,425. This fee includes all mileage, survey equipment and truck charges, and staking and material costs associated with proposed scope. This letter also serves as the Agreement between the Village and Bonestroo, with the Village's revised Terms and Conditions and the 2008 Rate Schedule made a part of the Term Of Agreement The term of this Agreement will run until December 31, 2008 or as agreed to in writing to extend beyond with the understanding that billing rates for the personnel that will be assigned to this project will be adjusted to a Schedule of Fees and Services—2009. P:\1528\152807007\Word\Correspondence\Correspondence_outgoing_letterhead\ProposalLetter022208.doc Mr. Greq Boysen, P.E. Village of Buffalo Grove February 22, 200? Page 4 If this proposal is acceptable to the Village, please sign both copies and return one copy to our office. If you require any additional information or have any questions, please contact either of the undersigned at your convenience. Sincerely, BONESTROO Thomas S. Palansky, P.E. ""� ' Joh�oI'?k Bruszewski, P.E Principal Senr6f Project Manager encl. Acceptance: If acceptable, please sign both copies of this document and return one(1) copy to Bonestroo. Accepted by: Authorized Signature Print-,J Name Title Date P:\1528\152807007\Word\Correspondence\Correspondence_outgoing_letterhead\ProposalLetter022208.doc Terms and Conditions for Village of Buffalo Grove Linden Avenue Lift Station Improvement SECTION 1. ENGINEER'S SERVICES not covered in the Engineer's Basic Services,such as core borings, probings and subsurface explorations; Bonestroo, Inc. ("Engineer") shall act as the Village of Buffalo hydrographic surveys, laboratory tests and inspections of Grove's ("Owner) agent only as provided for within this samples, materials and equipment; appropriate Agreement. professional interpretations of all of the foregoing; property, boundary, easement, and right-of-way surveys SECTION 2. THE OWNER'S RESPONSIBILITIES and property descriptions;zoning and deed restrictions. The Owner shall: 11) Furnish approvals and permits from all governmental authorities having jurisdiction over the Project and such 1) Provide full information as to its requirements for the approvals and consents from others as may be necessary Project. for completion of the work. 2) Furnish to the Engineer, prior to any performance by the 12) Provide legal review of the contrael docurnent8 and Engineer under this Agreement, a copy of any planning, provide any required accounting and insurance counseling design and construction standards which the Owner shall services for the Project. require the Engineer to follow in the conduct of its services for the Project. 13) Act promptly on all construction Change Orders and provide authorization before Change Orders are issued to 3) Place at Engineer's disposal all available written data in the Contractor on a Project. the possession of or readily available to the Owner and pertinent to the Project, including existing reports, plats, 14) If Owner desires,furnish inspection or monitoring services surveys, contour mapping, utility mapping, record plans, to verify that Contractor is complying with all laws or wetlands, land-use, and zoning maps, borings and other regulations and to verify that Contractor is taking all data useful to the Engineer in the performance of its necessary safety precautions to protect persons and services. property, as the Engineer in this Agreement does not undertake to perform these services. 4) Acquire all land, easements, and rights-of-way and In performing its services, the Engineer may rely upon the as may be accuracy and completeness of all Owner-provided information. necessary for the Project SECTION 3. COMPENSATION 5) Provide access to the Project site and make all provisions for the Engineer to enter upon public and private lands as 3.1 Payment for Reimbursable Expenses required by the Engineer to perform its services. Unless otherwise provided, in addition to Engineering fees,the 6) Examine all studies, reports, sketches, Opinions of Owner will pay the Engineer for Reimbursable Expenses on Probable Construction Costs, specifications, drawings, the basis of the Engineer's cost. Although not a complete list, proposals and other documents presented by the examples of Reimbursable Expenses include: the costs of Enginuar and promptly rander the Owner's decWons plotting drawings and the reproduction of drawrpngs and, pertaining to each of such documents. specifications; project-specific printing, duplicating, tabs and indexes; testing; mileage; travel and per-diem expenses of the 7) Designate a single person to act as the Owner's Engineer for out-of-town trips required for the Project; long Representative with respect to the Engineer's services. distance telephone calls and faxes as required to expedite the Such person shall have complete authority to transmit work; the costs for cellular phone calls/service for Engineer's instructions, receive information, and interpret and define field personnel on a Project; project photographs taken before the Owner's policies and decisions with respect to services and during construction; construction stakes; postage and covered by this Agreement, subject to Owner's governing delivery charges; any new taxes, fees or costs imposed on the body approval when required by law. Engineer's services (such as sales taxes) after the date of this Agreement; and otnt of-pocs et expenses incurred directly for 8) Give prompt written notice to the Engineer whenever the the ProjectNt'� bt�ff'5 c")w er ointorvoi air otharwlsi.4 bwn ii ies aware of drily defect in the project gas any development IhLit W16,619 Ip14 "dr0 jir,jbf, ONrtw/tr i° g 'L__ scope or timing of the Engineer's services. 3.2. Objections to Invoices/No Deductions 9) Furnish, or instruct the Engineer to provide at the Owner's expense, necessary "Supplemental Services" as may be It is important for the Engineer to be promptly informed of provided for in this Agreement, or other services as they problems,. If the Owner objects to any portion of an invoice, may be required. the Owner shall notify the Engineer in writing within twenty days of the invoice's receipt. 10) Furnish to the Engineer, as required by the Engineer for undi6puted penions et-an-4gveice. No deductions shall be performance of its services, information or consultations made from the Engineer's compensation on account of penalty, 1 liquidated damages, or other sums withheld from payment to Engineer does not guarantee that proposals, bids, actual contractors, except as may be determined by mediation, Project costs or construction schedules will not vary from arbitration, litigation or other dispute resolution mechanism to Engineer's opinions or estimates. If the Owner desires greater which the Engineer is a party. assurance as to the anticipated Construction Cost of the Project, the Owner shall employ, or instruct the Engineer to 3.3 Lgsp�tneion of Work provide as a Supplemental Service, an independent cost estimator. If the Owner fails to make payments when due or otherwise breaches this Agreement, the Engineer may suspend work 4.4. Insurance after providing five days notice to the Owner. The Engineer will not be liable for any costs or damages resulting from such 4.4.1. The Engineer agrees to maintain a professional a suspension of work. liability insurance policy for negligent acts, errors or omissions in an amount of at least$3,000,000 per claim and $4,000,000 3.4. Progress Payments annual aggregate, on a claims-made basis, a&4Gng-as--suoh l�ws�anca ' s �alale--�deF ta�a�--po��rs-at The Owner will make progress payments to the Engineer in fates r� prtrle flose�rrrrlly brffect. The Engineer will proportion to services performed,and in accordance with not cancel the insurance, until thirty days after providing the Owner written notice. the ,t1hrioi- IProi°tot Playment Act (50IL 5 505/1 et. 5e . The 4.4.2. The Engineer shall maintain: 9 y progress of 1) Statutory workers compensation and employers' liability Engineer will invoice the Owner nrror�tlri durnr�, lt'ue pro Re the work. pay•as h praper`•ly-docA4mer)tr•rn1 insurance coverage. rer ipt Owner may not reserve as retainage any 2) Comprehensive general liability and automobile liability portion of a payment due under this Agreement. insurance coverage in the sum of not less than $1,000,000 each. 4.4.3. Owner shall require Contractor to purchase and The 9waeFa H44640 t 44Y the Engineer 1 er°4,rnon#N tr'tterest maintain general liability and other insurance as specified in on all-in eo 01 1 tine...EmF4gnrr r- lttr°fr4ere t•- gim"44g°4 the contract documents and to cause the Engineer and its consultants to be listed as additional insureds with respect to to pay Fin&88F all amounts owing PWFWaRt to the teFFns 9 such liability and other insurance purchased and maintained by Contractor for the Project. amounts due undSF this AgF88-MARt. 4.5. Use of Instruments of Service SECTION 4. GENERAL CONSIDERATIONS Documents (including Digital Data) prepared by the Engineer, such as drawings, specifications and reports ("Engineering 4.1. Standard of Care Documents") are instruments of the Engineer's professional services, and not products. The Engineering Documents are The Engineer shall exercise the same degree of care, skill and prepared for a specific Project and may not be used by the diligence in the performance of its services as is ordinarily Owner for other Projects. For health and safety reasons, the exercised by members of the profession under like Owner agrees it will not use the Engineering Documents circumstances. Nothing in this Agreement, or otherwise (except for computer hydraulic or hydrologic modeling data)for prepared as a result of the Project, shall modify the foregoing other purposes or provide them to other persons. If the Owner standard of care. The Engineer shall not be required to sign violates this provision, it waives any resulting claims against any documents that would result in it having to certify, the Engineer, and agrees to defend and indemnify the guarantee or warrant the existence of conditions whose Engineer from any resulting claim or liability (including existence the Engineer cannot ascertain. reasonable attorneys'fees). 4.2. Delays 4.6. Digital Data B oM ttrp l nqr r°mer and the Owner will out forth r ea or raWe 4.6.1. If included in Has c Servlces or flppleinei dal crt''l'oias to compi+st+s their respective duties in a timely manner. tervices,and as a convenience to the Clwrier,the Lngmo,&WN Because the Engineer's performance must be governed by furnish the Owner with electronic data versions of certain sound professional practices, the Engineer is not responsible drawings or other written documents ("Digital Data") provided for delays occasioned by factors beyond its control or that in hard copy form. In the event of any conflict between a hard could not reasonably have been foreseen at the time of copy document and the Digital Data, the hard copy document preparation of this Agreement.. governs. The Digital Data shall be prepared in the current software in use by the Engineer and is not warranted to be 4.3. Opinions of Costs and Schedules compatible with other systems or software. Shico tho rutgV pup luuu ttu conitrnl um Me co l of labor &arts 4.6.2. Any ll9tgllal Dala S,Ubrnmed by theEngineer 1ty the material or over competitive bidding and market conditions, the Owner is submitted for an acceptance period of 60 days Engineer's Opinion of Probable Construction Cost and of ("Acceptance Period"). Any defects that the Owner discovers Project schedules can only be made on the basis of during this period and reports to the Engineer will be corrected experience or qualifications as a professional engineer. The by the Engineer at no extra charge. For correction of defects 2 reported to the Engineer after the Acceptance Period, the 4.8.3 In the event of litigation or arbitration arising from or Owner shall compensate Engineer on an hourly basis at related to the services provided under this Agreement, the Engineer's normal billing rates. The Owner understands that prevailing party is entitled to recovery of all reasonable costs the Digital Data is perishable and the Owner is responsible for incurred, including staff time, court costs, attorneys fees and maintaining it. other related expenses. 4.8.4. If the Engineer or the Owner intends to assert a claim 4.7. e nm n tt ja gusPensio�° or Abandonment, against the other as a result of a dispute with a third party, the claiming party shall notify the other party as soon as possible, 4.7.1. The Owner or the Engineer may terminate or suspend and in any event prior to resolving the dispute with the third this Agreement for substantial non-performance by the other party. party, including without limitation the failure to make payments 4.8.5. So that an claims of the Owner may be intelligently in accordance with this Agreement. The party terminating or y addressed by the Engineer, the Owner agrees to make no suspending this Agreement shall give seven days written notice to the other party. claim for professional negligence against the Engineer unless the Owner has first provided the Engineer a written certification 4.7.2. If the Project or the Engineer's services are suspended signed by an independent design professional licensed in for more than 90 days, the Engineer may terminate this Illinois and currently practicing in the same discipline. The Agreement upon seven days written notice to the Owner. The certification shall specify every act or omission of the Engineer . that is a violation of the applicable standard of Dare and the Engineer shall have no liability on account of a suspension by the Owner. If a suspended Project is reinstated, an equitable basis for the certifier's opinion(s). This certificate shall be adjustment to the Engineer's compensation may be necessary. provided no fewer than 30 days prior to instituting arbitration or suit. 4.7.3. In the event of termination or suspension permitted by 4.8.6. Causes of action between the Engineer and the this Agreement or abandonment of the Project by the Owner, Owner relating to acts or failures to act shall be deemed to the Owner shall compensate the Engineer for services have accrued and the applicable statute of limitations shall performed prior to termination, suspension or abandonment commence to run not later than the date of substantial and for services directly attributable to the termination, completion of a Project. suspension or abandonment itself, together with Reimbursable Expenses. If the Owner properly terminates Engineer for 4.9. Hazardous Substances cause, Owner may withhold from Engineer's compensation those damages directly attributable to the cause of the The Engineer's scope of services does not include any termination. services related to hazardous or toxic materials, including asbestos and PCBs. If it becomes known that such materials 4.8. Dispute Resolution may be present at or near a Project that may affect the Engineer's services, the Engineer may suspend performance 4.8.1 In an effort to resolve any conflicts that arise out of of its services, without liability, and will assist the Owner to the services under this Agreement, all disputes between the retain appropriate consultants to adequately identify and abate Owner and the Engineer arising out of or relating to this such materials so that Engineer's services may resume. Agreement shall be submitted to nonbinding mediation prior to Nothing in this Agreement shall be construed to require the commencing arbitration or litigation. The Mediator's fee shall Engineer to: (a) assume the status of a generator, storey, be shared equally and mediation shall proceed only at a place transporter, treater, or disposal facility as those terms appear where arbitration or litigation is proper. Mediation shall not be a within the Resource Conservation and Recovery Act, 42 USC condition precedent to arbitration or litigation if a party refuses to make reasonable arrangements for a rr�edlation within 20 6901 et seq, as amended, or within any state statute governing generation,treatment,storage and disposal of waste; or(b) days of demand by the other party. If a dispute relates to or is the g the subject of a lien arising out of the Engineer's services, the arrange for the transportation, treatment, or disposal of Engineer may proceed in accordance with applicable law to hazardous substances, as described in the Comprehensive comply with the lien notice or filing deadlines prior to resolution Environmental Response, Compensation and Liability Act, 42 of the matter by mediation or arbitration. USC 9601, et seq, as amended.The Owner agrees to defend, indemnify and hold harmless the Engineer, its employees, 4.8.2 Unless the Owner and the Engineer mutually agree subcontractors and agents from all claims, losses, damages otherwise, all claims, disputes, and other matters in question liability and costs, including attorneys fees, relating to or arising arising out of or relating to this Agreement which are not out of hazardous or toxic materials at or near a Project. resolved by mediation and where the amount in controversy is 4.10. Governina Law less than $1,000,000, shall be decided by binding arbitration in accordance with the then-most current Construction Industry This Agreement shall be governed by the laws of the State of Rules of the American Arbitration Association. The arbitrators g will not have jurisdiction, power or authority to consider any Illinois and any dispute a�aa disputeresr�iutior� r�r�,�r�e�es shall be 1 1 &rove 0 -an c,91im or 65,n't ' (e) whe the 1�ount in c nlrovnrs �s more Ven el in w than $1,000,000 (exclusive of interest and costs); (b)when the Illinois. di rnand for arbitration is made after th,e rate when s court au ion 1ov owa lie r.oanea by aay appucaUW tAeM,e U [kud d ur repose or limitations; or(c)when the claim or dispute is a claim for contribution or indemnity arising out of a claim by a third party who does not consent to join in arbitration. 3 4.11. Integration 4.16. Americans with Disabilities Act This is an integrated Agreement and it supersedes all prior The Engineer shall use reasonable professional effort and negotiations or agreements between the parties. It shall be judgment in interpreting and advising the Owner as to the modified only by a written document signed by the party sought necessary requirements for the Project to comply with the to be bound. The provisions of this Agreement are severable, Americans with Disabilities Act (ADA). The Engineer shall rely and if any provision is found to be unenforceable, the on the local building department for interpretations of the ADA remaining provisions continue to be valid, and the at the time the service is rendered. The Engineer does not unenforceable provision shall be reformed with a valid warrant or guarantee that the Project will fully comply with provision that comes as near as possible to expressing the interpretations of ADA requirements by regulatory or judicial intention of the unenforceable provision. bodies. 4.12. Assignment and Waiver SECTION 5. LIABILITY Except for the Engineer's use of necessary consultants, the Having considered the potential liabilities that exist during the Engineer and the Owner shall not assign or delegate their performance of the Engineers services, the benefits of the respective obligations under this Agreement without the written Project, the Engineers fee for its services, and the promises consent of the other party, which consent shall not be contained in this Agreement, the Owner and the Engineer urireason&y withheld. The waiver cf any term or condition or agree that ri**s should to allocated in accordance with this breach thereof by either party shall not constitute a waiver of section,to the fullest extent permitted by law. any other term or condition or breach thereof. 5.1 Indemnification 4.13. Engineer's Services The Engineer and the Owner each agree to defend and In performing professional engineering and related services, indemnify each other from liability for claims, losses, damages the Engineer is not engaged in rendering legal, insurance, or or expenses (including reasonable attorney's fees) to the accounting services or advice. The Owner agrees that extent they are caused by their negligent acts, errors or documents prepared by the Engineer, including reports, omissions relating to this Agreement. In the event the claims, bidding materials, and form contracts will be reviewed by the losses, damages or expenses are caused by the joint or appropriate representative of the Owner, such as the Owners concurrent negligence of the Engineer and the Owner, they attorney, insurance counselor or other consultants, to the shall be borne by each party in proportion to its own extent that Owner deems necessary to protect its interests. negligence. 4.14. Government Agencies 5.2 Limitation of Liability The Engineer shall not be liable for damages resulting from the The Engineer's and its employees' aggregate liability to the actions or inactions of government agencies, including without Owner for any and all claims, losses or damages arising out of limitation permit processing, environmental impact reports, any Project or this Agreement for any cause shall not exceed dedications, zoning matters, annexations or consolidations, the insurance proceeds available at the time of settlement or use or conditional use permits,and building permits. judgment. This limitation shall apply regardless of the cause of action or legal theory pled or asserted. 4.15 Monitoring Work 5.3 Consequential Damages If required by the scope of services, the Engineer will make Neither the Owner nor the Engineer shall be liable to the other visits to the Projost site et intervals appropriate to the various for an consequential darrla'&s incurrad due to the fault of the stages of construction as the Engineer deems necessary in Y q g�° order to observe the progress and quality of construction. The other or their agents. Consequential damages include, but are Engineer will not be required to make exhaustive or not limited to, loss of use and loss of profit. continuous inspections on the Project site. Based on such visits,the Engineer will determine in general if the construction 5.4 weeign without Construction-phase Services work is proceeding in accordance with the contract requirements, keep the Owner informed of the progress of the If the Engineers Basic Services under this Agreement do not construction work, and will endeavor to guard the Owner include Project observation, or review of the Contractors against defective work. The Engineer will not supervise, direct, performance, or any other construction phase services, and ible for the that such services will be provided by the Owner, then the control, or have authority over or be respons Owner assumes all responsibility for interpretation of the plans Contractors means, methods, techniques, sequences, or and specifications and for construction observation or review procedures of construction, or the safety precautions and pirograrno iwrridwnt i wirr ri, o fro qny fsViwP of the CnT)1r1F or to and waives any claims against the Engineer that may be in any L;U9'rp�y vvkri tawi Urrd tuguitAiurr Voly r i a t�the dlt'i. 4 Board Agenda Item Submittal xIv A Requested By: Gregory P Boysen Entered By: Debra J Akers Agenda Item Title: Award of Bid-Contract Custodial Services Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 03/31/2008 04/07/2008 0 Consent Agenda PW Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $68,796 Additional Notes regarding Expenditures: Funds are provided with the context of the approved FY 2008 Budget. The proposed budget impact is less than approved for FY 2008. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. On February 25, 2008,the Village Board authorized staff to solicit bids for contract custodial services for the following Village facilities: Village Hall,Public Service Center,Police Department Headquarters,Fire Administration Building,Youth Center/Chamber of Commerce, Metra Commuter Station&Warming Shelter, and the Pace Bus Drive Facility in that the current service contract is soon to terminate. Sealed bids were received on March 10, 2008. The bids were opened and read publicly and the bid tabulation is attached for reference. Uni-Max Management Corp.was the lowest bidder with a first year contract amount of$58,860.00; however,they did not provide references for whom they had worked for a minimum of 3 years as requested in the contract documents (see memo attached). In addition,where staff was able to obtain references of a lesser duration,they were not overly positive. Therefore, it is recommended that the contract for custodial services be awarded to GSF,Inc. & Subsidiary for the first year contract cost of $68,796.00. Staff recommends awarding the 3-year contract in annual increments. Each year, staff will provide a performance report and recommendation to the Village President and Board of Trustees for their approval. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 08 Custodial Cori rad.PDF Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: Gregory P. Boysen Director of Public Works FROM: Michael K. Skibbe Civil Engineer I DATE: March 27, 2008 SUBJECT: 2008 Custodial Contract Per your request, I have reviewed the Custodial Contract Bids that were received on March 10, 2008. Brett Robinson and I created a 6 question survey sheet and asked Vivian and Sasha to contact all references. Their notes are attached, but I will summarize the findings here. Uni-Max Management Corp was the lowest bidder with a first year contract amount of $58,860. However, they did not provide two references for whom they had worked for a minimum of 3 years as requested in the contract documents. In the past, we have noticed that most custodial companies are great when they first come on board, but the service begins to fail soon afterwards. Because we try to maintain a three year contract length before re-bidding, we felt it was prudent to include these long-term references as part of the bidding procedure. Because Uni-Max did not comply, I would not recommend awarding the contract to them. Perfect Cleaning was the next lowest bidder. However,they are our current custodial company and staff is not happy with their level of service. We will not be hiring them again. ABC Commercial Maintenance was the next lowest bidder at $66,120 for the first year of service. We were able to contact 4 of their 5 references. Only one of the references met the 3 year minimum for length of service. The other three references became clients earlier in 2008, and thus do not provide enough insight into the long-term service history of the company. I would not recommend award of the contract to ABC either. GSF, Inc. was the next lowest bidder at $68,796 for the first year of service. We were able to contact Sears, Kraft Foods, J. Emil Anderson& Son, Inc., and AON-Combined. All of these references met the three year requirement at 8, 10, 5-6, and 3-1/2 years respectively. Both Kraft and AON said that they never have to call for follow-up service. J. Emil Anderson said that they have to call for follow-up maybe once a month, only if there is an issue. None of the references noted any security concerns, and all said they would hire the company again. We have budgeted $88,005 for cleaning services in 2008. GSF, Inc. is below this amount at $68,796. I would recommend award of the 2008 Custodial Services Contract to GSF, Inc. They were the lowest bidder that met our specifications. They also received high marks from their listed references. 4, V 4L Michael K. Skibbe G:AENGINEER\MKS\020.doc Attachments VILLAGE OF G BUFFALO GROVE Fifty Raupp Blvd. Buffalo Grove,IL 60089-2100 Phone 847.459-2500 Fax 847-459-0332 To: President and Board of Trustees From: Jane Olson Subject: Bid Opening - Contract Custodial Services Date: March 10, 2008 On March 10, 2008 at the Village of Buffalo Grove Village Hall, 50 Roupp Boulevard, the bid opening was held reference the above stated bid. The following people were in attendance: Greg Boysen, Director of Public Works; Mike Skibbe, Engineering Dept; Jane Olson, Deputy Village Clerk. Bidder Bid Bid Security ABC Commercial Maintenance $66,120.00 Cashier's Check 2 Ct, of Harborside, Suite 306 Northbrook, IL 60062 GSF Inc. do Subsidiary $68,796.00 Bid Bond 1351 Abbot Ct. Buffalo Grove, IL 60089 KOMAR Building Services $94,452.00 Bid Bond 9712 W. Foster Avenue Chicago, IL 60656 Uni-Max Management Corporation $58,860.00 Cashier's Check 1727 Waukegan Road Glenview, IL 60025 Tenacious Cleaning Services $96,516.00 Cashier's Check 481 Irmer Drive Addison, IL 60101 Perfect Cleaning Service $61,476.00 Bid Bond 5852 N. Northwest Hwy. Chicago, IL 60631 Best Quality Cleaning $80,940.00 Cashier's Check 10015 Pacific Avenue Franklin Park, IL 60131 Bids will be reviewed and a recommendation will be forthcoming. Jane Olson, Deputy Village Clerk Bid Notice The Corporate Authorities of the Village of Buffalo Grove, Illinois(hereinafter referred to as he Owner) will receive sealed bids for contrast 0 AM loco[ some, n CERTIFICATE OF PUBLICATION untilMon ayY,March loco,time,on thee"Villogee Hall,'50 Rouon Paddock Publications, Inc. Boulevard Buffalo Grove, I Ilinois 64119. Contractors may obtain Daily Herald specioatin3 at the Public Service Center, Village of Buffalo Grove 51 Raupp Boulevard, Buffalo Grove, I111nois 6M9. Corporation organized and existingunder and b virtue of the laws of qAll contractors are re- g y dascribedv Inlr the$WifKa the State of Illinois, DOES HEREBY CERTIFY that it is the publisher tion. Mr. Mike Hunsinger will conduct o walk through of the DAILY HERALD.That said DAILY HERALD is a secular of each facility on Wednes- day,March 5,zoo,of 1:90 newspaper and has been circulated daily in the Village(s)o PM Board starting int the VillagelHo 1. Atszonquin, Antioch, Arlington Heights, Barrington, Barrington Hills, The Owner reserves the ._tz right to reject any,and all bide, towaiveany any, Lake Barringtotl,North Barrington South Barrington,Bartlett,Batavia, ity in the bid,or accept the bid that, in their opinion, Buffalo Grove Burlington Carpentersville,Cary,Deer Park,Des Plaines, will serve their best Inter- ests. VILLAGE OF South Elgin,East Dundee,Elburn,Elgin,Elk Grove Village,Fox Lake, BUFFALOGRyOVE PFeb529�R008(4a38801)Nd Fox River Grove Geneva,Gilberts Grayslake, Green Oaks, Gurnee, Hainesville,Hampshire Hanover Park,Hawthorn Woods,Hoffman Estates, Huntley,Inverness,Island Lake Kildeer,Lake Villa,Lake in the Hills, Lake Zurich,Libertyville, Lincolnshire, Lindenhurst, Long Grove, Mt Prospect Mundelein,Palatine,Prospect Heights,Rolling Meadows, Schaumburg, Sleepy Hollow, St. Charles Streamwood,Tower Lakes, Vernon Hills, Volo,Wauconda, Wheeling, West Dundee,Wildwood, Campton Hills County(ies)of Cook, Kane, Lake, McHenry and State of Illinois,continuously for more than one year prior to the date of the first publication of the notice hereinafter referred to and is of general circulation throughout said Village(s), County(ies)and State. I further certify that the DAILY HERALD is a newspaper as defined in "an Act to revise the law in relation to notices" as amended in 1992 Illinois Compiled Statutes, Chapter 7150, Act 5, Section 1 and 5. That a notice of which the annexed printed slip is a true copy, was published February 29, 2008 in said DAILY HERALD. IN WITNESS WHEREOF,the undersigned,the said PADDOCK PUBLICATIONS, Inc.,has caused this certificate to be signed by, this authorized agent, at Arlington Heights, Illinois. PADDOCK PUBLICATIONS, INC. DAILY HERALD NEWSPAPERS BY �� C..J/+ x.iC.1�.► Authorized Agefif Control# T4038881 Board Agenda Item Submittal xIv B Requested By: Gregory P Boysen Entered By: Linda J Miller Agenda Item Title: Authorization to Solicit Competitive Electric Supply Quotations Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 04/01/2008 04/07/2008 0 Consent Agenda PW Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. It is recommended that the competitive pricing of electrical energy supply be authorized in accordance with the attached March 24, 2008 proposal from Energy Choices, Inc. In accordance with the Village Attorney's review, it is requested that this competitive selection process be authorized as a bid waiver in order to follow the procedure referenced in the attached proposal from Energy Choices, Inc. A tabulation of the 14 accounts currently proposed to be returned to ComEd and the 6 accounts proposed to be competitively re-priced starting in May of 2008 is attached, denoting the total estimated savings of $50,575.00 resulting from using this procedure. The results of this competitive pricing process is scheduled to be reported to the Village Board at their upcoming meeting scheduled for April 21, 2008. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 03248eci.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: 11)1,';4 Fic-st, Suite 106 March 24, 2008 Mr. Gregory Boysen Village ul'Buffalo Grove 51 Raupp Blvd. Buffalo Grove, IL 60089 Dear Greg: Thank you for your business over the past year and a half. I have enjoyed working with both you and Bill Brimm. I am looking forward to working with you on your next contract for electricity. Currently,the Village of Buffalo Grove is in a contract with Exelon Energy through May,2008. You will have to make a decision on your next contract by Thursday,April 24,2008 to ensure a smooth transition. You have 20 accounts with Exelon Energy. All but six of these accounts will be returned to ComEd and Energy Choices will make sure this happens. This is because these accounts are below 100 kW of demand and are allowed to return to the ComEd rate. This rate is currently about 1 cent lower than the general market. The six accounts you have over 100 kW are not eligible to return to ComEd and must seek electric supply in the competitive market. Energy Choices is an energy consultant,endorsed by the Metropolitan Mayors' Caucus. We have been working in Illinois since 1997 and currently serve over 25 municipalities, in addition to the other commercial and industrial accounts we serve. Scope of Services We will use the following protocol with your contract: 1) Discuss length of contract and budget expectations 2) Issue RFP to a select number of reputable suppliers(usually three) 3) Evaluate RFP responses(including contract terms) 4) Make supplier recommendation 5) Help evaluate and negotiate contracts 6) Eiysinv that supplier's pricing is being applied properly to your first bill References The following is a list of recent clients who can attest to our ability: • Village of Bedford Park—Mayor David Brady—708-458-2067 • Village of Arlington Heights—Bob Burns—847-368-5809 • Village of Bartlett—Paula Schumacher—630-837-0800 Additional References can be provided upon request. Thank you for the opportunity to present this proposal to you. I look forward to your response. Sincerely, Mollie VanderLaan Consultant,Energy Choices,Inc. mi CAI co CD CD or L7 � ` ii�lll e Q � a co � m � 7 Board Agenda Item Submittal xIv C Requested By: Richard A Kuhl Entered By: Richard A Kuhl Agenda Item Title: Authorization to Purchase and Waive Bids-Joint Purchase Through the Illinois Department of Central Management Services of Bulk Rock Salt-FY 2008& FY 2009. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 04/01/2008 04/07/2008 0 Consent Agenda PW Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $226,000 Additional Notes regarding Expenditures: Amount allotted in FY 2008 budget has been allocated for the winter season of 2008,and the amount to be proposed in the FY 2009 budget of$226,000.00 allocating $76,000.00 for the 2009-2010 winter driving season. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The following recommendation requires consideration of a bid waiver so as to participate with the State of Illinois through the Joint Purchasing Agreement for bulk rock salt,the award for which will occur at a later date. Staff requests approval to participate to assure filing by the April 30,2008 submittal deadline. Attached,please find for review and consideration by the President and Board of Trustees,the State of Illinois Joint Purchasing Requisition (L0593-0593) regarding authorization to participate in the bidding of bulk rock salt for the 2008-2009 winter driving season. In addition,the Department of Central Management Services Procurement Services Division letter memo dated February 14, 2008 setting forth both the deadline for submission of purchasing requirements for the season is also attached. Staff is requesting the purchase of 5,000 tons of salt for the 2008-2009 winter driving season, at an estimated cost of$225,000.00. This past season we used 5,902 tons of salt.We are estimating the cost of salt to rise from $40.20 to possibly $45.00 per ton or more;the estimate will change depending on the cost of fuel next fall. This past year we contracted for 4,000 ton of salt and at the present time we are holding just under 300 tons of salt in the salt shed. Expenditures for snow and ice control this winter season were $201,231.61;the budget was $179,200, exceeding budget by $22,031.61. Expenditures out of this account included bulk rock salt (the original 4,000 ton,plus the 30%or 1,200 ton extra allowed in the contract,plus the extra 200 ton ordered from Morton Salt at the end of the season), bags of sidewalk salt, liquid calcium chloride and the 200 tons of sand-salt mix ordered at the beginning of February.We will need approximately 1,300 ton of salt next fall to fill the salt shed for the next winter season at an estimated cost of$60,000.00,plus sidewalk salt and liquid calcium chloride. This could be another$10,000.00 expenditure. Hopefully this can take us through the months of November and December of 2008. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files bulk roc.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William H. Brimm Village Manager FROM: Richard A. Kuhl Superintendent of Public Works Operations DATE: April 1, 2008 SUBJECT: Bulk Rock Salt Joint Purchasing Bill, Attached, please find for your review and consideration by the President and Board of Trustees, the State of Illinois Joint Purchasing Requisition(L0593-0593)regarding authorization to participate in the bidding of bulk rock salt for the 2008-2009 winter driving season. In addition, the Department of Central Management Services Procurement Services Division letter memo dated February 14, 2008 is included setting forth both the deadline for submission of purchasing requirements season is also attached. It is recommended that the Village waive bidding requirements and participate with the State of Illinois through the Joint Purchasing Agreement for bulk rock salt,the award for which will occur at a later date. Staff requests approval to participate to assure filing by the April 30, 2008 submittal deadline. Staff is asking for 5,000 ton of salt for the winter driving season of 2008-2009, at an estimated cost of$225,000.00. This past winter season we used 5,902 tons of salt. We are estimating the cost of salt to rise from $40.20 to possibly$45.00 per ton or more. This estimate could change depending on the cost of fuel next fall. This past year we contracted for 4,000 ton of salt. At this time we are still holding just under 300 tons of salt in the salt shed. Expenditures for the snow and ice control account this past winter season were $201,231.61,we budgeted $179,200.00, exceeding the budget by$22,031.61. Expenditures out of this account included bulk rock salt(the original 4,000 ton, plus the 30%or 1,200 ton extra allowed in the contract, plus the extra 200 ton ordered from Morton Salt at the end of the season), bags of sidewalk salt, liquid calcium chloride and the 200 ton of sand-salt mix ordered at the beginning of February. We will need approximately 1,300 ton of salt next fall to fill the salt shed for the next winter season at an estimated cost of$60,000.00, plus sidewalk salt and liquid calcium chloride. This could be another$10,000.00 expenditure. Hopefully this can take us through the months of November and December of 2008. If not we may need to order more. If you have any estions,please let me know. v Richard A. uhl Superintendent of Public Works Operations cc: Ghida Neukirch, Deputy Village Manager Gregory P. Boysen, Director of Public Works CMSI L L I N O I S Rod R. Blagoievich, Governor DEPARTMENT OF CENTRAL MANAGEMENT SERVICES Maureen T. O'Donnell,Acting Director MEMORANDUM TO: Local Govemmental Units authorized to participate in Joint Purchasing FROM: Rick Hughes, Acting Deputy Director Bureau of Strategic Sourcing & Procurement DATE: February 14, 2008 SUBJECT: Deadline for the Submission of Busk Rock Salt (SodiUm Chloride) Requirements trr thie 20108-2009 Winter Season The State of Illinois, Bureau of Strategic Sourcing & Procurement is planning to award bids for highway ice control, bulk rock salt, sometime during August/Septernber, 2008. If your unit of govemment is desiring to participate in this year's bid, you are required to complete the copy of the attached Joint Purchasing Requisition and return it to the Bureau of Strategic Sourcing & Procurement no later than 5:00 p.m., April 30, 2008. We ask that you give immediate attention to this matter and allow reasonable mailing time to ensure that we receive your salt request prior to the deadline. Those units of go ernment participating in the joint purchase of rock salt with the State will be required to abide by the contract terms and conditions. The major terms of the bid are as follows: 1. Rock salt to be fumished shall be in accordance with AASHTO Specification M143, Sodium Chloride Type 1, Grade 1. 2. All quantities to be shown in the invitation for bid are estimates only. The total quantity as submitted is to be considered sufficient to service the needs of the local governmental unit. When submitting your rock salt estimated usage for next winter, the local govemmental unit shall agree to purchase at least 70% of the amount; the vendor shall agree to fumish not less than 130% of the amount. Each govemmental unit is responsible for ensuring that the 70% guaranteed purchase requirement is met before the end of the season (June 30, 2009). The vendor is required to fumish not less than 130% (if required) of the requisitioned need by March 1, 2009. 801 Stratton Office Building,401 South Spring Street, Springfield,IL 62706 Printed on Recycled Paper Local governmental units reserve the right to purchase up to 50% of their estimated requirements prior to October 1, 2008. The vendor shall notify each delivery point of when shipment is to begin. 3. Each governmental unit shall be responsible for issuing its own purchase order document to the vendor. Orders may be,placed with the vendor via telephone with a written or fax confirmation to follow immediately. Governmental units are strongly encouraged to order early and to store as much salt as possible in order to help prevent potential salt shortages this winter. Governmental units need to make every effort to place orders in full truckload lots (20-22 tons). Vendors will accept orders at any time during the period from the date of contract issue until the end of the seasonal year(June 30, 2009)for the local governments awarded them. 4. Deliveries will be accepted only during regular work days (Monday thru Friday), working hours (7:30 a.m. to 4:00 p.m.), except for when special arrangements have been made in advance with the appropriate representative at the delivery site. All truck loads shall be covered with approved weatherproof materials. All deliveries shall be F.O.B. Destination. Truckloads containing foreign material such as mud, rocks, etc., may be rejected at the delivery site. The State and local governmental units reserve the right to require that trucks occasionally be directed to a scale in the vicinity of the delivery point as a check on delivered truckloads. Deliveries are to be made as soon as possible after receipt of an order. The maximum time from receipt of order placed by local governmental units after November 1, 2008, shall not exceed seven calendar days. There is not a set delivery time limit for orders placed prior to November 1, 2008. Each governmental unit shall be responsible for the processing of vendor invoices in a timely manner. 5. From November 1, 2008 thru April 1, 2009, if the vendor is unable to make delivery within seven calendar days, local governmental units shall have the right to retain $.20 per ton per calendar day as liquidated damages on the undelivered portion of the order. Generally speaking, an order placed prior to 12:00 noon on a given day would be considered as the first calendar day of the seven day delivery period. For orders placed after 12:00 noon on a given day, the following day would be considered as the first calendar day of the seven day delivery period. If the seventh day would fall on a holiday or a weekend, unless prior delivery arrangements are made with the vendor, delivery would be expected on the next regular business day ithlotit sssesigment of liquidated damages. If after seven days of liquidated 2 damages assessment, the vendor has still failed to deliver as required, local governmental units shall reserve the right to take action to remedy the failure of vendor performance without prior notification of such failure. This may include termination of the order and purchase of salt or abrasives from other sources, or to take action consistent with public safety as needed to continue business. Any or all additional costs may be collected from the original vendor, in addition to any liquidated damages. 6. For your protection, the State will secure a performance bond from the contract vendor, valued at 20% of the total contract award. 7. By December 1, 2008, the contract vendor will be required to have in place stockpile(s) located in or near Illinois covering 100% of the tonnage awarded for the northern regions of the State. By January 1, 2009, the contract vendor will be required to have in place stockpile(s) located in or near Illinois covering 100% of the tonnage awarded for all other regions of the State. At our discretion, we will be inspecting these stockpiles to ensure that these stockpiles are in sufficient quantities, and that the commitments to these stockpiles are with the users of this contract. 8. The contract price shall remain firm for the entire contract period up to the 130% guaranteed limit, unless otherwise changed by law. The contract price for purchases made in excess of the 130% guaranteed limit is subject to increase if vendors costs for providing rock salt increase by more than 5%. Prior to acceptance of any price increase, the contract vendor must submit documentation to the local governmental unit justifying the increase. However, in the event that the economically adjusted price offered is higher than the next lowest bidders bid which was offered on the bid invitation, and if the next lowest bidder is willing to hold its quoted price firm, the governmental unit shall be permitted to buy rock salt from the next lowest bidder at the bidders quoted price. Such secondary award will remain in effect for as long as the quote price remains firm. Unless an emergency exists, those local governmental units under the 130% purchase threshold will receive salt deliveries prior to those local governmental units over the 130% purchase threshold. In the case of an emergency, efforts will be made to have the vendor ship enough salt to aid affected local governmental units through the emergency. (Requests for rock salt in bags and those for bulk salt with an estimated total cost/of less than $500.00 will not be accepted.) 3 We thank you for your consideration in the participation of the upcoming bid. Any questions that you may have in completing the form or concerning the rock salt bid/contract are to be directed to the following buyer: Wayne Ilsley, Buyer Department of Central Management Services Bureau of Strategic Sourcing & Procurement Room 801 William G. Stratton Building Springfield, IL 62706 Telephone (217) 782-8091 Fax (217) 782-5187 4 PLEASE RETURN TO. w � INOIS Illinois Department of Central Management Services 801 Wm.G.Stratton Building JOINT PURCHASING REQUISITION 401 S.Spring street " . M.M w Springfield,IL 62706 Fax: (217)782.5187 Joint Purchasing#: L0593 - 0593 Date: April 1., 2008 Government Unit: Village of Buffalo Grove Delivery of nt Mailing Address: 50 Raunn Blvd 7 Vi.l la ge o,f Buffalo Grove City/ State/Zip: �� G f., ;� e r v,l��.e C em t er Buffalo Grove 11ti I1 60089 "A Rtimpp 13-1%7d. County: Cook B('I f f alo ('r ove, 11 ("�)0089 Contact Person: Rick Kuhl Telephone Number: 847-459-2545 Fax Number: 847-537-1742 ITEM DESCRIPTION QUAMFlTY (JNI l° `I;,'EAS RE Al' OLFNT 131.I GETE1 AS11"t SpecificationM1431toad:yap: to-Ian.� L � tnr�a eEn Rock Salt, Bulk �a.� � Fon s $225,000.00 I certify that funds are available for the purchase of the items on this Requisition and that such items are for the sole use of this government unit and not for the personal use of any official or individual. In addition, I agree to abide by the Joint Purchasing Procedure established by the Department of Central Management Services. LA) A0% Village Manager SIGNA, TURE OF AUTHORIZED OFFICIAL OR AGENT TITLE Printed on Recycled Paper I L L I N O I S Rod R. Blagojevich, Governor DEPARTMENT OF CENTRAL MANAGEMENT SERVICES ......... CMIS Maureen T. y__... ....._ . . °f ormell, Acting Director MEMORANDUM TO: Joint Purchasing Participant FROM: Rick Hughes, Acting Deputy Director Bureau of Strategic Sourcing & Procurement DATE: February 15, 2008 SUBJECT: Bulk Rock Salt Program Survey for 2008—2009 Season The Department of Central Management Services is again considering offering an enhanced salt upgrade option for next winter season. The product will feature additional pre-treatment with a product that provides for enhanced melting performance, reduced corrosion, and reduced clumping in storage locations. The upcoming solicitation may include a line for vendors to quote an enhanced salt option if available. Because statewide availability cannot be provided by all of the primary vendors, the option will not be made part of the mandatory bid requirements. After new contracts are awarded, local governmental units will be notified of product availability and price for all vendors offering the enhanced salt option. Interested locations may then contact a vendor offering the enhanced salt option and inquire about availability and price. Any purchase you make of the enhanced salt option will not lessen your contractual obligation to purchase 70% of your requisitioned tonnage of rock salt from the vendor receiving the award for your governmental unit. At the present time, we cannot provide you with an estimated cost of this new product. However, last year we received pricer from one vendor for the enhanced salt option that was on the average 30% more than standard road salt. This is not a commitment on your part. This is only a survey to determine interest. The Bureau of Strategic Sourcing and Procurement will utilize the survey responses to evaluate inclusion of this option in the next procurement for highway road salt. Please complete the questionnaire on the back of this page and return it with your "Bulk Rock Salt Requirements for 2008-2009" requisition. If you have any questions, please contact Wayne Ilsley. His phone number is (217) 782-8091 and his fax number is (217) 782-5187. i 0 V� 801 Stratton Office Building,401 South Spring Street, Springfield, IL 62706 Primed on Recycled Paper BULK ROCK SALT PROGRAM FOR 2008-2009 SEASON ENHANCED ROAD SALT SURVEY Please state your interest in the enhanced salt upgrade by completing the following questionnaire. This is not a commitment on your part. This survey will be used to determine interest in an enhanced road salt offering for future procurements. Is your governmental unit interested in this option? Yes No x State the percentage of tons that may be purchased if option is made available. Name of Governmental Unit: vi i i AgP of Buffalo Grove Joint Purchasing Number: Ln593 - 0593 Contact Person: Rick Kuhl Phone: 847-459-2545 Fax: 847-537-1742 If you have any question, please contact Wayne Ilsley. His phone number is (217) 782-8091 and his fax number is (217) 782-5187. Please complete this form and return it with your Illinois Joint Purchasing Requisition. Board Agenda Item Submittal xIv D Requested By: Gregory P Boysen Entered By: Linda J Miller Agenda Item Title: Award of Bid-Linden Avenue Lift Station Improvements Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 04/02/2008 04/07/2008 0 Consent Agenda PW Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $343,600 Additional Notes regarding Expenditures: Funds provided within Village's FY 2008 Budget,Sewer Operations Acct.642-4412. Also approved within context of Village's FY 2008-2012 Capital Improvement Plan Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Pursuant to the Village Board's February 4,2008 authorization to bid the Linden Avenue Lift Station Improvements Project,bids were publically opened at 11:00 a.m. on February 29, 2008. Based upon an evaluation of the bid submittals by our engineering consultant, Bonestroo Devery & Associates, and upon further consultation and evaluation by staff, it is recommended that the contract be awarded in the amount not to exceed $343,500 to Marc Kresmery Construction which the bid review by the consulting engineering firm identified as the lowest responsive and responsible bidder, following a review of their qualifications statement and a check of their references. If approved,the project will commence as quickly as possible with the objective of completion during the calendar 2008 construction season so as to return the area lift station to full service. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Bid Opening Vg Clerk.PDF Bid Opening Bonestroo.PDF Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: VQIAGE OF BUFFALO GROVE Fifty Raupp Blvd. Buffalo Grove,IL 60089.2100 Phone 847.459.2500 Fax 847-459-0332 To: President and Board of Trustees From: Jane Olson Subject: Bid Opening - Linden Avenue Lift Station Improvements Date: February 29, 2008 On Februaory 29, 2008 at the Village of Buffalo Grove Village Hall, 50 Raupp Boulevard, the bid opening was held reference the above stated bid. The following people were in attendance: Steve Roseman, Kovilic Construction; Karen K. Vignocih, Keno & Sons Construction; John Bruszewski, Bonestroo Deve:ry & Assoc.; Greg Boysen, Director of Public Works; Jane Olson, Deputy Villale Clerk. Bidder Bid Bid Bond Keno & Sons Construction $372,413.00 yes 33 N. Waukegan Rd. #204 Lake, Bluff, IL 60044 Kovillic Construction $395,580.00 yes P.O. Box 939 3721 N. Carnation St. Franklin Park, IL 60131 Marc Kresmery Construction $343,500.00 yes 1725 Weld Rd. Elgin, IL 60123 Mosele & Assoc. $379,295.00 yes 34523 N. Wilson Rd. Ingleside, IL 60041 Elmivood Enterprises $444,500.00 yes 27992 W. State Route 120, Unit 54 Lakemoor, IL 60051 John Neri Construction $392,300.00 yes 760 Factory Rd. Addison, IL 60101 Bids will be reviewed and a recommendation will be forthcoming. Jane Olson, Deputy Village Clerk Bid Advertisement I.WD5N AVENUE LIFT STATION IMPROVEMENTS VILLAGE OF BUFFALO GROVE BUF ILLINOISOVE, CERTIFICATE OF PUBLICATION Sealed Bids for the Improve- ments described below will Paddock Publications, Inc. be received byY the VI(Ia7e Clerk at the Vl loge Ntllt, Village of Buffalo Grove, and 50 ROUpp s 600 9 until Daily Herald 11:00 Illinois to l time until February a.m. local time on February 29,3009 at which timeali bids will be publicly opened and read ol"d. Corporation organized and existing under and by virtue of the laws of vhit '� th a�K.fi o of e the State of Illinois, DOES HEREBY CERTIFY that it is the publisher Ins lift station and emer- �omo nents; c n:iwohfaf of the DAILY HERALD. That said DAILY HERALD is a secular the existing s temto trwe,- newspaper and has been circulated daily in the Village(s) of well pump system to a wet- weq submersible pump sys- tem• installation of p«k• Algonquin, Antioch, Arlington Heights, Barrington, Barrington Hills, ose� trot emergency 9nern forkon : c.m In an Lake Barrington,North Barrington,South Barrington,Bartlett,Batavia, above ground enclosure;In• sfallotion of a reinforced concrete support slab and Buffalo Grove,Burlington,Carpentersville,Cary,Deer Park,Des Plaines, helical Pier stiFports;instal• lotion of a quick disconnect South Elgin,East Dundee,Elbum, Elgin,Elk Grove Village,Fox Lake, valve for bypass pumping; site work removal, compsicleari - Fox River Grove Geneva,Gilberts Grayslake, Green Oaks, Gurnee, and free removal,compere• satory stores* excavation ' ' r embankment materials anJ Hainesville,Hampshire Hanover Park Hawthorn Woods Hoffman Estates, site sradins;landscape res- r > s toration; and the installs- tion and maintenance of Huntley,Invemess,Island Lake,Kildeer,Lake Villa,Lake in the Hills, temporary erosion and sadi• malt control te on a lump.lids submitted will be submittedd on Lake Zurich, ,Libertyville Lincolnshire, Lindenhurst Long Grove sum basis. The project is located off Mt. Prospect,Mundelein,Palatine,Prospect Heights, Rolling Meadows, Linden Avenue,just north of Milwaukee Avenuedond sties Schaumburg, Sleepy Hollow, St. Charles, Streamwood, Tower Lakes, within the Village of Buffalo Gray*• Vernon Hills, Volo, Wauconda, Wheeling, West Dundee, Wildwood, poniEach bid shall be l Guar- anty by o Proposal Guar- anty(In the form of a Bid Campton Hills Bond,Cashier's Check,Car. tified Check or Bank Draft) in the amount equal to of leastten (10%) percent of the amount of the bid as o guaranty that If the Bid Is accepted,the Bidder will ex- ecute the Contract and file acceptable Performance and Payment Bonds In the full amount of the Bid within ten (10 da s after the Count ieS of Cook, Kane Lake McHenry award of the Lontract. Y{ ) r > Bidding and Contract Doc- uments maice arYbe examined at and State of Illinois, continuously for more than one year prior to the Public Works, Vilieocpier of date of the first publication of the notice hereinafter referred to and is of Buffalo Grove, 51 Rau PP Blvd Buffalo Grove, IL general circulation throughout said Village(s), County(ies)and State. 60084. copies may be ob- tained from the off ice of Bo- nestroo,1060 W.Winchester Road, suite 106, Liberty- I further certify that the DAILY HERALD is a newspaper as defined in Ville, Illinois, 6W48, (847) non-r 31,upon payment of a an Act to revise the law in relation to notices" as amended in 1992 non-refundable fee of S4D.00 for each set.Payment shall Illinois Compiled Statutes, Chapter 7150 Act 5, Section 1 and 5. That a be in cash or check drawn > payable to mandatory o. notice of which the annexed printed slip is a true copy, was published A mandatory pre-bid P P PY meeting to be held at the lob February 7, 2008 in said DAILY HERALD, site is scheduled for Febru- cry 19,2008 at 11:00 am to r evIow the project specifics and answer suestlons from the b IN WITNESS WHEREOF, the undersigned, the said PADDOCK the Contract for this the PUBLICATIONS, Inc., has caused this certificate to be signed by, this prinois t is allina t to the Illinois Prevalling Wage Act. authorized agent, at Arlington Heights, Illinois. The Village reserves the right to refact any and all bids and bidders welve all technicalities,fora All bids shall PADDOCK PUBLICATIONS, INC. be)clad for o period of sixty (Biddder is to furnish a qual. DAILY HERALD NEWSPAPERS ification and work exper)- ence statement with the Bid. By Order of: !on Sirablon,Vilim Clerk February/,2008 Published In Daily Herald �� • p�p'''February 7,2008(4031619)N BY Authorized Agent Control# T4031619 VILLAGE OF BUFFALO GROVE -7 I3W ADMIN 1860 W Winchester Rd Suite 106 Libertyville,IL 60048 Tel 847-816-1 F331 Fax 847-816.3762 www bonestroo com March 26, 2008 Bonestroo Mr Greg Boy_cwltn, P.E. Director of Public Works Department of Public Works Village of Buffalo Grove Buffalo Grove, II 60089 i Re Linden Avenue Lift Station Improvements Bid Review and Recommendation Bonestroo Project No 001528-07115-0 Dear Mr Boysen Bids were opened at 11 00 AM on February 29, 2008 and publicly read aloud for the above subject project, with a summary of the results listed below Bidder Total Base Bid Marc Kresmary Const $343,500 00 Elgin, IL Keno&Sons $372,413 00 Lake Bluff, IL Mosele&Associates $379,295.00 Lake Zurich John Ned Construction, $392,300.00 Addison, IL Kovilic Construction Co $395,580.00 Franklin Park, IL I Elmwood Enterprises, $444,400 00 Lakemoor, IL The Engineer's Estimate was $245,095 with a copy of the bid tabulation enclosed We have reviewed the bids and ' confirmed their accuracy and verified that they all properly submitted Proposal Guarantees/Bid Bonds and acknowledged that Addendum #1 was included in the bid. Marc Kresmary Construction is the apparent lowest responsive and responsible bidder. A review of their qualifications statement and a check of St.Paul references show that, if awarded, they appear qualified to perform the work. St.cloud R A,y,;P Mi Greg 8oysen, P E March 26,2008 011age of 8uffalo Grove Pagel The low bid came in approximately $98,000 over the engineer's estimate and $73,000 above the recommended budget of approximately$270,000(engineer's estimate plus 10%). Follow-up research and discussion with the two low bidders, Marc Kresmary Construction and Keno & Sons to determine the reasons for the high bids revealed the following: 1 The cost for the connection to the existing force main at a depth of 13.5-feet below grade given the poor soil conditions and the confined work area near the electrical transformers was more than estimated. 2 The cost for the quantity and size of the by-pass pumps was more than estimated. Two alternating heavy duty 35-horse power pumps would be required to by-pass the flow from the closest upstream manhole into the force main and push to the nearest gravity sewer approximately 1/4 mile away. 3 Specifying a proprietary packaged lift station system limits competition and can lead to higher costs and mark-ups 4 The fee of$175,000 quoted to the Village by Gasvoda/Precisions Systems for the Twin-Pak Lift Station and Generator that was used in the preparation of the engineer's estimate was for equipment only and did not include materials and labor for installation. 5. The complete removal of the existing valves, piping and other materials and equipment from the dry-well could be avoided by entombing them in the backfill 6. The portable generator plug, interlock and accessory equipment was a separate item from the Twin-Pak package unit with the additional labor cost not entirely included in the engineer's estimate. It is our opinion that based on the number of bids received, the relative close spread of the bids (discounting the high bid) and the current competitive nature of the construction market, that re-bidding the project as-is would not result in lower bid prices At the request of the Village, we initiated negotiations with the low bidder to look at possible ways to reduce the contract scope and price through a change order arrangement after award of the contract. Two specific areas were evaluated and are described below. 1. The Village purchases the Twin-Pak Lift Station and Generator directly from Gasvoda/PN°ecisions Systems eliminating the bidder's mark-up. 2 Eliminate the complete removal of the existing valves, piping and other materials and equipment from the dry-well, only removing what is salvageable for the Village, and entombing them with the specified flowable backfill material i Unfortunately,the credit offered by the low bidder of$176,940, see attached,for the Village purchasing the Twin- Pac lift station, provides minimal savings as Gasvoda/Precision System's quote to the Village was$175,000,There was no reduction in their mark-up. The credit of$3,416 for leaving the dry well equipment in place seems low as the second low bidder; Keno indicated this was a substantial cost in the range of$10,000 to$12,000 In summary, negotiating a change order with Kresmary Const would not result in substantial savings to the Village to allow the project to be constructed within the original budget P915281152807115\WoraKcrr\Corgi out_Ietten06 ,,March_25 08_60 en_Bidde,ie::dac Mc GfegBoysen,PE ,Vm"b 2et Village of guNalo Giove Page 3 Other alternatives were investigated as well and are described below - I Re-bidding the project with the Village ordering the Twin-Pac directly and leaving the equipment in the dry well and allowing all bidders the opportunity to adjust their prices accordingly may provide a larger reduction than the low bidder offered However even in the best case with a mark-up reduction of 10 to 15%for the Twin-Pac and $10,000 to$12,000 for leaving the dry-well equipment, still leaves the project cost at around $310,000 Additional Village funds would still be needed to construct the project. 2) Re-bidding the project as a design/build package that allows substitute equipment to the Gasvoda/Precision System Twin-Pak might provide enough savings to construct the project with the funds available. Nonetheless, we understand the long-term cost savings that the Village realizes with consistency in equipment. I'm not sure how much flexibility the Village has with specifying substitute packaged lift stations, but the low bidder indicated the savings could be in the neighborhood of$20,000. 3) Leave the existing wet-well/dry-well system in place and only replace the emergency generator and flood protect the wet-well and dry-well accesses.The estimated cost for this is approximately$120,000.The flood protection of the wet well would consist of removing the existing 10" thick top slab and placing it on a 12" thick pre-cast concrete barrel section extension to raise the access hatch one-foot above the base flood elevation. The joints would be mastic sealed from both the inside and outside The dry well would be flood proofed by replacing the existing hatch with a hinged solid lid with lock down bar and gaskets. Other optional items such as moving the controls above ground and adding a quick connect by-pass valve could be added to the project at respective costs of$56,000 and$25,000 and leaves the project within the budget. Unless the Village can secure additional funds for the project,we recommend the third alternative.The existing lift station functions adequately and it services a small upstream population. The conversion is complicated by certain factors,for one the difficulty in the by-pass pumping without a nearby downstream gravity manhole,that it just is not cost-effective at this location. If you require any additional information or have any questions, please contact me immediately. Sincerely, BONESTROO Joh } Bruszewski, P.E ' Senior Project Manager JAB/lh encl. P.\1528\'S280711 S%WordlCorr\Corr out letter\06 March-25 08_Boysen BidPene•4:doc =Marc lKresmery _ ■11111 Construction LLC March 20,2008 i Mr.John Bruszewski,P.E. Bonestroo ±- 1860 West Winchester Road Suite 106 Libertyville, Illinois 60048 RE:Linden Avenue Lift Station in Buffalo Grove Dear Mr.Bruszewski; In response to your inquiry to explore possible reductions related to the cost of the above referenced project,we offer the following for your consideration: • A credit of$176,940.00 may be applied to our proposal if the Village purchases the TwinPac lift station directly from Gasvoda&Associates. • A credit of$4,646.00 may be applied to our proposal if the TwinPac lift station includes the following which needs to be mounted and wired to the transfer switch;a)2ea Kirk Key interlocks,b) lea Crouse Hines generator receptacle and c)2ea 200 amp disconnects for the generator and the temporary generator. • A credit of$3,416.00 may be applied to our proposal if only the PLC controls,the level controls and the flow meter equipment are removed from the 4hY well,'. Also,at your=Iiesl convenience,please inform us ifBuffjo Grove is willing consider a proposal from an alternate manufacturer for the lift station. Sincerely, Marc Kresmery 1725 Weld Road Elgin,Illinois 60123 Phone(847)429-0909 Fax(847)429-0930 �w 1 � a a pi tx�+ r ` au C 1v ,,"c"t 7 P1 ° wm a a {w21` IR a� F o- IS 9 ' i n etc 9,.n I , w rlld �d OR 0 d A I s,' I i i i I 6" Board Agenda Item Submittal xv A Requested By: William H Brimm Entered By: William H Brimm Agenda Item Title: Pending Litigation: Section 2(c)(11)of the Illinois Open Meetings Act Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 03/28/2008 04/07/2008 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Executive Session recommended for purposes of discussing Pending Litigation via Section 2(c)(I 1) of the Illinois Open Meetings Act. Carl Tominberg from the firm of Laner Muchin Dombrow Becker Levin and Tominberg, Ltd. would like to discuss matters of litigation with the Village Board. With the Board's concurrence, Chief Vavra,Art Malinowski and myself request to attend as well. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: