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2008-05-05 - Village Board Regular Meeting - Agenda Packet OF _ �. • GE OF VILLAGE o ,Auffal BUFFALO GROVE 6rouc Meetingof the Village of Buffalo Grove Board of Trustees Fifty Raupp Blvd. g Buffalo Grove,IL 60089-2100 Regular Meeting Phone 847-459-2518 May 5 2008 Fax 847-459-7906 y 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes A. Minutes of Village Board meeting of April 21, 2008 V. Approval of Warrant A. Presentation and Reading of Warrant#1096 VI. Village President Report A. National Safe Boating Week May 17-23, 2008 VII. Reports from the Trustees VIII. Village Manager's Report IX. Special Business X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. Xl. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other Regular Agenda items. (Attached). XII. Ordinances and Resolutions A. Resolution No. 2008- A Resolution Approving an Agreement with the Village of Arlington Heights Concerning the Dundee Road Streetlighting Improvement (Trustee Braiman) B. Resolution 2008- A Resolution Authorizing the Extension of a Lease Between the Village of Buffalo Grove and Tap Room Hospitality, LLC. d/b/a Village Bar and Grill (Trustee Kahn) XIII. Old Business A Award of Bid - 2008 Sidewalk Project to Suburban Concrete, Inc. (Trustee Braiman) B Award of Bid - 2008 Bike Path & Parking Lot Improvement Project to Allstar Asphalt, Inc. (Trustee Braiman) XIV. New Business A. Request by the Buffalo Park District - Amendment of Ordinance No. 2006-39 Concerning Services Offered at the Buffalo Grove Fitness Center (Vitality Spa) yt • (Trustee Braiman) B. Petition: Amendment to the Town Center P.U.D., Partners in Obstetrics and Gynecology, 210 McHenry Road. (Trustee Trilling) C. Authorization to Waive Bids and Contract with Connect-CTY for an Automated Notification System. (Trustee Rubin) XV. Executive Session A. Litigation (President Hartstein) XVI. Adjournment: Approximately 10:30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. ' a t Consent Agenda May 5, 2008 7:30 PM Xl. Ordinances and Resolutions A. Ordinance No. 2008- An Ordinance Amending Chapter 5.20 Liquor Controls, Class E, Tacos El Norte (President Hartstein) RECOMMENDATION: Approve by motion. SUMMARY: Ordinance authorizes the issuance of a Class E (beer and wine, on premises) to Tacos El Norte. B. Ordinance No. 2008- An Ordinance Amending Chapter 5.20, Liquor Controls, Tacos El Norte, Class B (President Hartstein) RECOMMENDATION: Approve by motion. SUMMARY: Proposed Ordinance amends Chapter 5.20 of Municipal Code to reclassify liquor license previously issued to Tacos El Norte from a Class B to Class E license. C. Ordinance No. 2008- An Ordinance Amending Chapter 5.20, Liquor Controls, Class D, Tragon Corp. (President Hartstein) RECOMMENDATION: Approve by motion. SUMMARY: Based upon a change in licensees business practices, the previously authorized Class D license is no longer needed and as such, is revoked. D. Resolution No. 2008- A Resolution Supporting the City of Chicago's Bid for the 2016 Olympic and Paralympic Games (President Hartstein) RECOMMENDATION: Approve by motion. SUMMARY: Resolution expresses the Village's support for the City of Chicago's and Chicago 2016 as they compete for the privilege to host the 2016 Olympic and Paralympic Games. New Business None Old Business None Meeting of the Village of Buffalo Grove Board of Trustees Regular Meeting May 5, 2008 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes V. Approval of Warrant VI. Village President Report VII. Reports from the Trustees Vill. Village Manager's Report IX. Special Business X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. Consent Agenda None XII. Ordinances and Resolutions XIII. Old Business XIV. New Business XV. Executive Session XVI. Adjournment: Approximately 10.30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10.30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10.30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda May 5, 2008 7:30 PM XI. Ordinances and Resolutions None New Business None Old Business None 11998 04/21/2008 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,APRIL 21,2008 CALL TO ORDER President Hartstein called the meeting to order at 7:34 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Kahn,Trilling and Rubin. Also present were: William Brimm,Village Manager;William Raysa,Village Attorney; Ghida Neukirch, Deputy Village Manager; Scott Anderson,Director of Finance;Art Malinowski,Director of Human Resources; Gregory Boysen,Director of Public Works;Robert Pfeil,Village Planner;Richard Kuenkler,Village Engineer; Brian Sheehan,Village Health Officer;and Joe Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Rubin, seconded by Glover,to approve the minutes of the April 7,2008 Regular Meeting.Upon roll, Trustees voted as follows: AYES: 5—Braiman, Glover,Kahn,Trilling,Rubin NAYS: 0—None ABSTAIN: 1—Berman Motion declared carried. WARRANT#1095 Mr. Tenerelli read Warrant#1095. Moved by Trilling, seconded by Kahn,to approve Warrant#1095 in the amount of$2,473,069.26,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Braiman, Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. VILLAGE PRESIDENT'S REPORT President Hartstein noted an opportunity for some special recognitions tonight,noting how proud the entire community is of the Buffalo Grove High School Girls Basketball team that posted a 32-4 season,capped with a 3rd place finish in the state tournament. Each of the team members was recognized and presented with a Certificate of Achievement as they were congratulated by the audience and the Board. As he read his coaching highlights,President Hartstein then recognized Coach Tom Dineen for his outstanding career as the coach of the Buffalo Grove High School team for 29 years. Coach Dineen is retiring this June, leaving behind an amazing career record of 677 wins and 229 losses. President Hartstein thanked Coach Dineen and the team for their effort and dedication and the pride that they have brought to the community. President Hartstein then noted the Trustee Portfolio/Liaison Assignments for the year ahead,noting that they are substantially the same as they have been to date. 11999 04/21/2008 President Hartstein noted all volunteer Committee,Commission&Board Reappointments,consistent with the Village Board Meeting Agenda Item Overview that he prepared,recommending terms to expire April 30, 2010. Moved by Braiman, seconded by Berman,to concur with President Hartstein's appointments. Upon voice vote,the motion was unanimously declared carried. Trustee Berman noted that there are four vacancies on the Board of Health and asked for the timeline on when those positions will be filled. President Hartstein replied that interviews will be held shortly,as he is waiting to be sure that anyone interested has an opportunity to respond. President Hartstein read from a Proclamation designating the week of May 5-11,2008 as International Building Safety Week,and urged residents to participate to help promote building safety,create awareness as to the importance of construction and building codes,and to spotlight the role of the dedicated code official in administering those codes. President Hartstein read from a Proclamation declaring the week of May 4-10,2008 as Arson Awareness Week,which focuses public attention on the dangers of toy-like or novelty lighters in the hands of children,and also pays special tribute to all fire and law enforcement investigative agencies for their dedicated and tireless service. President Hartstein a Proclamation declaring the week of May 4-10,2008 as Municipal Clerk's Week, recognizing the accomplishments of the office of the Municipal Clerk,and extending appreciation for the vital services performed by Municipal Clerks and their exemplary dedication to the communities they represent. President Hartstein reported that resolutions were approved by the Northwest Municipal Conference and the Lake County Municipal League,urging support for the 2016 Olympics in Chicago. Both conferences have urged individual communities to pass similar resolutions,and President Hartstein stated that he will bring a resolution to the Board at the next meeting;there were no objections from Trustees to that suggestion. President Harstein stated that,at the Northwest Municipal Conference meeting,there was a presentation by the Metropolitan Planning Council,describing the study that they plan to have under way,and there will be a special session set up in Oak Brook on May 21,2008,and he will be sure that there is representation present from Buffalo Grove. There was also a presentation with regard to the educational funding proposal that is encompassed in SB 2288. This was primarily an explanatory presentation,but did urge support from the member communities. President Hartstein presented a brief summary of the bill,and he does plan to share the information with the Board,and stated that he does plan to send out letters to the school boards to be sure everyone is aware of the content of the proposal. President Hartstein stated that,at the request of the City of Chicago,he has prepared a letter of support for the various pending Gun Control Bills to be forwarded to our legislators. TRUSTEE REPORTS Trustee Berman reported that he had attended last Cook County Board Meeting at which a resolution in support of the purchase of the EJ&E railroad by the Canadian National railroad. Trustee Berman subsequently learned that there is a motion to reconsider on the Cook County Board agenda for their meeting on April 23,2008,and he suggested residents contact Commissioner Goslin and urge him not to back away from the Cook County Resolution. The Village Clerk reported on the plans for the 50'Anniversary celebration. The next event will be our Open House to be held on the Village Campus on April 27,2008 from 11:00 A.M.to 5:00 P.M.,where all Village Departments will have displays,and free food will be offered. Applications for the commemorative Illinois license plates are available at Village Hall and will be available at the Open House. 12000 04/21/2008 VILLAGE MANAGER'S REPORT Mr.Brimm provided a status report regarding the Water System Testing Protocol Review,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared;he then answered questions from Trustees. Mr.Brimm confirmed to the community that the Village testing protocols have been thoroughly reviewed,and it was found that the testing procedures meet,and in many ways exceed,recommended procedures. Mr.Brimm confirmed that the procedures of the testing laboratory have also been reviewed and the Village is confident that this laboratory is the appropriate one for the Village to continue using. Mrs.Neukirch presented a status report on the possibility of installing an Automated Notification System for use as a communication tool in Buffalo Grove,details of which are contained in the Village Board Meeting Agenda Item Overview that she prepared; she then answered questions from the Board. It was noted that recommendations from current users of the system advise that outsourcing is the best way to go,and extreme care must be taken not to over-use the system with regard to non-urgent messages. Mr.Brimm reviewed the Winter 2007-2008 Snow&Ice Control Summary,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared;he then answered questions from the Board. Mr.Brimm stated that notification was received from the Lake County Highway Department DOT that there will be a closure of the Canadian National railroad crossing at Deerfield Parkway for six days beginning April 30, 2008 at 9:00 A.M. Access to the station will remain open,and train service will not be affected. Mr.Brimm confirmed to Trustee Berman that this is a Lake County project,and not a Village project,however,the Village will do its best to assist residents with traffic flow and ensure that proper signage is posted. Mr.Brimm noted the submittal of the Monthly Management Report for March 2008;there were no questions on the report. It was noted that Bernie the Bison is now permanently on display in the corner of the Council Chambers. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience on items not listed on the agenda;there were none. CONSENT AGENDA President Hartstein explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion;it was requested that Item XI.,F.be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Moved by Glover, seconded by Kahn,to approve the Consent Agenda minus Item XI.,F. ORDINANCE#2008-17—LIQUOR CONTROLS Motion to pass Ordinance#2008-17,amending Chapter 5.20,Liquor Controls, Class I,of the Village of Buffalo Grove Municipal Code. ORDINANCE#2008-18—ALDI,INC. Motion to pass Ordinance#2008-18,amending Chapter 5.20,Liquor Controls, Class C,Aldi,Inc. ORDINANCE#2008-19—ALDI,INC. Motion to pass Ordinance#2008-19,amending Chapter 5.20,Liquor Controls, Class D,Aldi,Inc. 12001 04/21/2008 ORDINANCE#2008-20—SURPLUS PROPERTY Motion to pass Ordinance#2008-20,authorizing the disposal of surplus Village personal property. ORDINANCE#2008-21—PUBLIC SIGNS Motion to pass Ordinance#2008-21,regarding public signs at the Village of Buffalo Grove Village Hall and adjacent public property. SPORTSLINE DISTRIBUTORS Motion to approve Final Plat for Sportsline Distributors, 1600 Leider Lane. JOHN SWIFT COMPANY Motion to approve Development Improvement Agreement&Plat of Easement—John Swift Company addition. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 6-Braiman, Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. ORDINANCE#2008-22—EL POLLO LOCO Moved by Trilling, seconded by Berman,to pass Ordinance#2008-22,approving a Preliminary Plan and Special Use for El Pollo Loco Restaurant, 1200 Dundee Road,zoned in the B-3 District consistent with the April 21, 2008 memo. Mr.Brimm summarized the proposed ordinance. Chris Spahr,developer of El Pollo Loco,made a presentation,which included slides,details of which are contained in Mr.Pfeil's April 21,2008 memo. Discussion took place with regard to working out an access point with the owner of the shopping center,and it was emphasized that there would be no cost to the Village. The traffic plan was also reviewed. Upon roll call,Trustees voted as follows on the motion: AYES: 6-Braiman, Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. ORDINANCE#2008-23—VILLAGE MANAGER Moved by Braiman, seconded by Berman,to pass Ordinance#2008-23,amending Chapter 2.08,Village Manager,of the Buffalo Grove Municipal Code,in accordance with the memo before the Board. Mr.Brimm reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. Upon roll call,Trustees voted as follows on the motion: AYES: 6-Braiman, Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. 12002 04/21/2008 ORDINANCE#2008-24—VILLAGE MANAGER Moved by Glover, seconded by Braiman,to pass Ordinance#2008-24,establishing the annual salary for the Village Manager. Upon roll call,Trustees voted as follows on the motion: AYES: 6-Braiman, Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. On behalf of himself and his family,Mr.Brimm thanked the Board for the consideration and recognition that is provided with this ordinance. ORDINANCE#2008-25—EMPLOYMENT AGREEMENT Moved by Kahn, seconded by Glover,to pass Ordinance#2008-25,authorizing the execution of an Employment Agreement,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Brimm. Trustee Berman noted that the draft agreement is dated March 18,2008,and was discussed in Executive Session in order to provide protocols and security both for Mr.Brimm and the Board and for the community going forward. The community can rest assured that that the Board feels very strongly that this is something that will protect their interest with regard to the position of Village Manager. Mr.Raysa suggested that the actual date of the Employment Agreement be May 1,2008. Trustees Kahn and Glover amended the motion to include Mr.Raysa's suggestion. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 6-Braiman, Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. Mr.Brimm stated that he is very appreciative of the confidence that the Board has placed in him. APTAKISIC CREEK Moved by Braiman, seconded by Berman,to pass Resolution#2008-13,approving an Intergovernmental Agreement between the Village of Buffalo Grove and the State of Illinois related to the Milwaukee Avenue(U.S. Route 45/I11inois Route 21)over Aptakisic Creek Bridge Improvement Project,in accordance with the memorandum before the Board. Mr.Brimm summarized both this resolution and the following resolution,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Boysen. Trustee Glover believes that this is a great deal of money to spend on a project where a good portion of it lies outside the Village,and she would prefer to see the money spent on bicycle paths within the Village. Trustee Trilling believes that this is a unique opportunity where the state will fund 50%of the cost;this project will also provide for an access between two parts of the Village that does not currently exist;he believes that the portion of the project that is not currently in the Village will probably be in the Village some day. Trustee Braiman understands Trustee Trilling's concerns,but he does not believe that the timing for this project is right. 12003 04/21/2008 Trustee Berman noted that this project is in Lake County and they will not pay for it,and it is potentially in Vernon Township and they will not pay for it,therefore,he believes that it is a poor idea and there are better places to spend$100,000. Upon roll call,Trustees voted as follows on the motion: AYES: 4—Kahn,Trilling,Rubin,President Hartstein NAYS: 3—Braiman, Glover,Berman Motion declared carried. Moved by Rubin, seconded by Berman,to reconsider the motion. Upon roll Call,Trustees voted as follows: AYES: 5—Braiman, Glover,Berman,Kahn,Rubin NAYS: 1—Trilling Motion declared carried. Moved by Trilling, seconded by Kahn,to pass Resolution#2008-13,approving an Intergovernmental Agreement between the Village of Buffalo Grove and the State of Illinois related to the Milwaukee Avenue(U.S.Route 45/I11inois Route 21)over Aptakisic Creek Bridge Improvement Project Upon roll call,Trustees voted as follows on the motion: AYES: 2—Kahn,Trilling NAYS: 4—Braiman, Glover,Berman,Rubin Motion defeated. ALTERNATE ELECTRIC PURCHASE Moved by Braiman, seconded by Berman,authorize execution of an agreement with Alternate Electric Purchase Recommendation Constellation New Energy in accordance with the memorandum and draft contract before the Board. Mr.Brimm reviewed the proposed agreement,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Boysen. Upon roll call,Trustees voted as follows: AYES: 6—Braiman, Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. PUBLIC WORKS VEHICLE Moved by Braiman, seconded by Berman,to authorize bid waiver and purchase of replacement Public Works vehicle through the Suburban Purchasing Cooperative in accordance with the memorandum dated April 21, 2008,in an amount not to exceed$54,008.00. Mr.Brimm reviewed the proposed purchase,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Whalen. In answer to a question from Trustee Braiman,Mr.Brimm confirmed that these funds are in the reseive,and the old vehicle will be auctioned off. 12004 04/21/2008 Upon roll call,Trustees voted as follows: AYES: 6—Bmiman, Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. LIQUID CALCIUM CHLORIDE Moved by Braiman, seconded by Glover,to authorize participation in the State of Illinois,Department of Central Management Services,Procurement Services Division Joint Purchase Program—Liquid Calcium Chloride#L- 0593 for the 2008-2009 winter driving season,in accordance with earlier discussion. Upon roll call,Trustees voted as follows: AYES: 6—Braiman, Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. VILLAGE HALL PAINTING Trustee Trilling stated that he would like the performance bond to be shown as an alternate rather than as part of the proposal, since he does not believe that it is necessary on this project. Mr.Raysa stated that he would have no objection to that suggestion. It was suggested that this item should be deferred so that Mr.Raysa has time to review the proposal. Trustee Trilling stated that he does not want to reject the bond,but he would just like the performance bond bid as an alternate. Moved by Trilling, seconded by Braiman,to authorize bid for the Village Hall Exterior Painting,with the performance bond bid as an alternate. Upon roll call,Trustees voted as follows: AYES: 6—Bmiman, Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. EXECUTIVE SESSION Moved by Berman, seconded by Glover,to move to Executive Session for the purpose of discussing Pending Litigation, Section 2. C. 11. of the Illinois Open Meetings Act. Upon roll call,Trustees voted as follows: AYES: 6—Braiman, Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. The Board moved to Executive Session from 9:25 P.M.until 9:58 P.M. 12005 04/21/2008 ADJOURNMENT Moved by, seconded by,to adjourn the meeting. Upon voice vote,the motion was declared carried,and the meeting was adjourned at 9:58 P.M. Janet M. Sirabian,Village Clerk APPROVED BY ME THIS 5th DAY OF May ,2008 Village President VILLAGE OF BUFFALO GROVE WARRANT#1096 5-May-08 Corporate Fund: Reimbursements & Fund Transfers 12,941.13 Reserve for Capital Replacement Autos 0.00 Reserve for Capital Replacement-MIS 2,035.00 Revenue Reimbursements 1,727.27 Legislative 5,395.01 Office of village Manager 10,635.09 Management Information Systems 762.71 Legal 4,421.66 Finance & General Services 29,266.29 Human Resources 4,792.26 Fire Services 15,2".90 Police Services 64,598.67 Building & Zoning 2,257.98 Engineering Services 1,132.29 Building & Grounds 21,504.66 Sheet& Bridge Operations 22,832.49 Sheet& Bridge Administration 589.35 Forestry 2,172.07 Central Garage 7,252.13 Drainage System 1,739.03 ESDA 126.94 Transfer/Non Operating 31,302.13 Total 242,629.06 Illinois Municipal Retirement Fund: 0.00 Parking Lot Fund: 476.28 Motor Fuel Tax Fund: 50,076.09 Capital Projects-Facilities: 5,929.26 Capital Projects-Streets: 11,5".22 Health Insurance Expense 3,110.94 Facilities Development Debt Service Fund: 0.00 Police Pension Fund: 0.00 Fire Pension Fund: 11,350.45 R.H.S. 0.00 Water Fund: Reimbursements & Refunds: 0.00 Water Operations 527,113.69 Sewer Operations 8,715.26 Total 535,828.95 Buffalo Grove Goff Fund: Reimbursements & Refunds: 0.00 Goff Operations 75,478.29 Total 75,478.29 Arboretum Goff Fund: Reimbursements 0.00 Goff Operations 47,601.88 Total 47,601.88 Refuse Service Fund: 0.00 School & Park Donation: 0.00 PAYROLL PERIOD ENDING 04/27/08 870,799.80 TOTAL WARRANT#1096 1,854,875.22 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Wage Clerk Village President 04/27/08 Adj Lorig/Bonus(May) Ba/arioe Net Earnings 517,450.43 (16,099.79) 16,099.79 517,46&43 Federal WM PENMO 945 0.00 Federal WM BW 941 93,706.80 (2,539.86) 2,539.88 93,706.80 Federal WM MO 941 0.00 Credit Union 23,882.55 23,8M86 t Roth IRA 617.00 617.00 State WM 19,521.21 (339.20) 339.20 195 1.21 Stride WM wiisc 893.23 (18.33) 18.33 803.23 United Way 332.25 332.25 Bright Directions 140.00 14Q.00 AFLAC 286.93 286.93 Fire Pension/Sup 35.69 (6.00) 6.00 35.69 Police Pension 22,073.07 (198.20) 196.20 22,073.07 Fire Pension 19,054.17 (983.32) 983.32 19,064.17 Flex Savkw 4,515.35 4,516.35 Dependent Care 1,153.05 1,153.05 Retiree iieall! Saiv 1,068.37 ICMA Employee 31,392.95 31.30-06 1CMA Employer 2,371.36 2,371.36 PPO Premium Deduct 10,720.67 10,720.67 IPBC/Retirees 0.00 FICA, 22,221.50 (558.00) 558.00 22,221.50 44,443.W FOP 81.25 $1.25 Medicare 10,334.47 (252.30) 252.30 10 334.47 20,6ti8.94 BGHS 27.00 27.00 65,111.94 Fire Dues 1,532.00 1153'2.00 AFLAC Pre Tax 1,006.50 LiOe Insurance 0.00 PC Purchase 1,238.91 1,2W.1" Garnishments 1,878.84 1,878.84 Sumpension 0.00 General Fund Fire 23&00 2': .tl0 2 Sub4otw (20.905.00) 0,996.tkt 797. M/if� ppMemerit 114.55 114.55 LM -Etrrl�byee 14.946.00 (405.00) 405.00 14.946.60 tiiF-Esnpio�er t3 9+13.20 ` 344 .13 �. l'ayr� ,243,83 343 >37�0 799.90 Egmb iota)cif P"d Dist by 0#9 ee Pay A4ustrnent Register,Current Employer Expense Paryrod Grass 870,799.80 Sank Sheets should a4lwa4rs=this 9 Wallerfsewer 36.199.74 Police Pension Fire Pension BG Golf 27,059.82 Arb Golf 26,788.74 I erence between Pyd Goss 780,751.50 Total tither Funds 90,048.30 lees waterlgolf/pension ■ Date: 05/01/08 10:33 Village of Buffalo Grove Page: 1 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000010 DEPT NO. 000010 CORPORATE FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 ORREN PICKELL 205281 098749 224 DEPOSIT D I A 3,000.00 2052901 098758 224 DEPOSIT D I A 1,000.00 216334 098720 224 DEPOSIT D I A 1,000.00 *TOTAL VENDOR -> ONE-TIME VENDORS 5,000.00 * 103600 MICHAEL BOYD MULTIPLE 098831 147 REC ALL OTHER 1,648.00 *TOTAL VENDOR MICHAEL BOYD 1,648.00 * 759915 RUSHWORKS 30608 098884 229 RES FOR CAP REPLA 1,988.00 *TOTAL VENDOR RUSHWORKS 1,988.00 * 804660 SOUND VISION INC 17331 098886 229 RES FOR CAP REPLA 47.00 *TOTAL VENDOR SOUND VISION INC 47.00 * 903130 VBG-FAC DEV DEBT SERV FND 42408 098835 128 DUE TO DUE FROM F 51.66 4/24/08 098836 128 DUE TO DUE FROM F 6,241.47 *TOTAL VENDOR VBG-FAC DEV DEBT SE 6,293.13 * **TOTAL CORPORATE FUND 14,976.13 Date: 05/01/08 10:33 Village of Buffalo Grove Page: 2 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000010 DEPT NO. 000210 CORPORATE REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 4199 ACCENT B70996 098856 1259 AMB TRANS FEES 87.59 *TOTAL VENDOR ACCENT 87.59 * 99998 AIR ONE (LEAC) HELICOPTER 50TH ANN 098870 1299 ALL OTHER INCOME 1,000.00 AMBULANCE 098855 1259 AMB TRANS FEES 317.68 *TOTAL VENDOR -> ONE-TIME VENDORS 317.68 * 1,000.00 565330 MEDICARE 073435 098846 1259 AMB TRANS FES 322.00 *TOTAL VENDOR MEDICARE 322.00 * **TOTAL CORPORATE REVENUE 727.27 1,000.00 Date: 05/01/08 10:33 Village of Buffalo Grove Page: 3 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000010 DEPT NO. 000401 LEGISLATIVE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 10400 AD-GIFT SPECIALTIES 484950 098826 3723 50TH ANN 2,987.20 *TOTAL VENDOR AD-GIFT SPECIALTIES 2,987.20 * 10550 AIM BUSINESS PRINTERS MULTIPLE 098829 3722 BG SYMP BAND/ VBG 350.00 *TOTAL VENDOR AIM BUSINESS PRINTE 350.00 * 36570 AMERICAN CHARGE SERVICE 55 TRIPS 098828 4942 SR TAXI SUB 137.50 *TOTAL VENDOR AMERICAN CHARGE SER 137.50 * 99998 JEANNIE RICHARDSON BG SINGERS 098854 3723 50TH ANN 258.00 GUEST PER 098834 3722 BG SYMP BAND 100.00 *TOTAL VENDOR -> ONE-TIME VENDORS 358.00 * 160360 CROWN TROPHY MULTIPLE 098871 3722 AOE / BG SYMP BAN 90.00 MULTIPLE 098871 4935 AOE / BG SYMP BAN 38.00 *TOTAL VENDOR CROWN TROPHY 128.00 * 512730 LAKE CO MUNICIPAL LEAGUE 417/LCML 098843 3112 PROF TRAIN 20.00 *TOTAL VENDOR LAKE CO MUNICIPAL L 20.00 * 583795 MARY MOODHE DVD'S FOR 098845 3723 50TH ANN 225.00 *TOTAL VENDOR MARY MOODHE 225.00 * 696081 J. W. PEPPER & SON, INC 4273279 098878 3722 BG SYMP BAND 157.99 *TOTAL VENDOR J. W. PEPPER & SON, 157.99 * 839907 TAKE ONE VIDEO PROD. 13887 098887 4941 CABLE TV PROG 580.00 *TOTAL VENDOR TAKE ONE VIDEO PROD 580.00 * 842100 303 TAXI 131271 098860 4942 SR TAXI SUB 97.50 *TOTAL VENDOR 303 TAXI 97.50 * 903220 VILLAGE OF BUFFALO GROVE Date: 05/01/08 10:33 Village of Buffalo Grove Page: 4 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000010 DEPT NO. 000401 LEGISLATIVE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 43008 098852 3723 OS/50TH/AOE/PD/PT 18.36 *TOTAL VENDOR VILLAGE OF BUFFALO 18.36 * 903230 VBG VIL MGRS OFFICE PET43008 098879 3723 POST/50TH/AOE/COM 15.46 *TOTAL VENDOR VBG VIL MGRS OFFICE 15.46 * 945951 WIENER TAKE ALL EXTRA HD 098863 3723 50TH ANN 320.00 *TOTAL VENDOR WIENER TAKE ALL 320.00 **TOTAL LEGISLATIVE 5,075.01 320.00 Date: 05/01/08 10:33 Village of Buffalo Grove Page: 5 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000010 DEPT NO. 000405 OFC VLG MANAGER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 10550 AIM BUSINESS PRINTERS MULTIPLE 098829 3220 BG SYMP BAND/ VBG 7,000.00 *TOTAL VENDOR AIM BUSINESS PRINTE 7,000.00 120072 CALL ONE 415/101044 098777 3211 PHONE 91.11 *TOTAL VENDOR CALL ONE 91.11 376001 ILCMA SUM CON 098838 3112 PROF TRAIN 295.00 *TOTAL VENDOR ILCMA 295.00 * 394000 ICMA 144981 098840 3113 DUES/MEMBER 1,058.26 193973 098839 3113 DUES/MEMBER 1,351.36 *TOTAL VENDOR ICMA 2,409.62 * 515911 LAW BULLETIN 1021888 098842 4935 ALL OTHER EXPENSE 395.00 *TOTAL VENDOR LAW BULLETIN 395.00 * 605128 NEXTEL COMMUNICATIONS APRIL08 098752 3211 PHONES 139.69 *TOTAL VENDOR NEXTEL COMMUNICATIO 139.69 * 687707 PADDOCK PUBLICATIONS BB/414 098883 3218 SUB PUB 40.60 *TOTAL VENDOR PADDOCK PUBLICATION 40.60 * 729350 QUILL CORPORATION MULTIPLE 098853 3240 OFFICE SUPPLIES 29.69 *TOTAL VENDOR QUILL CORPORATION 29.69 * 903230 VBG VIL MGRS OFFICE PET43008 098879 4935 POST/50TH/AOE/COM 22.11 PET43008 098879 4935 POST/50TH/AOE/COM 10.50 PET43008 098879 4935 POST/50TH/AOE/COM 51.98 PET43008 098879 3213 POST/50TH/AOE/COM 5.00 PET43008 098879 3213 POST/50TH/AOE/COM 25.00 PET43008 098879 4935 POST/50TH/AOE/COM 19.79 *TOTAL VENDOR VBG VIL MGRS OFFICE 134.38 **TOTAL OFC VLG MANAGER 10,535.09 Date: 05/01/08 10:33 Village of Buffalo Grove Page: 6 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000010 DEPT NO. 000407 OFC VLG MANAGER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED Date: 05/01/08 10:33 Village of Buffalo Grove Page: 7 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000010 DEPT NO. 000407 MIS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 415/101044 098777 3211 PHONE 32.39 *TOTAL VENDOR CALL ONE 32.39 * 152497 COMCAST CABLE 412/1097 098872 3211 PHONE 84.95 *TOTAL VENDOR COMCAST CABLE 84.95 * 375776 IL CENTURY NETWORK/ 27415 098875 3211 PHONE 246.25 *TOTAL VENDOR IL CENTURY NETWORK/ 246.25 * 605128 NEXTEL COMMUNICATIONS APRIL08 098752 3211 PHONES 275.83 *TOTAL VENDOR NEXTEL COMMUNICATIO 275.83 * 903230 VBG VIL MGRS OFFICE PET43008 098879 4935 POST/50TH/AOE/COM 63.12 PET43008 098879 4935 POST/50TH/AOE/COM 10.88 *TOTAL VENDOR VBG VIL MGRS OFFICE 74.00 * 903455 VERIZON WIRELESS 322/9198 098889 3211 PHONE 37.30 *TOTAL VENDOR VERIZON WIRELESS 37.30 * 945962 WIRELESS GROUP 13071 098893 3211 PHONE 11.99 *TOTAL VENDOR WIRELESS GROUP 11.99 * **TOTAL MIS 762.71 Date: 05/01/08 10:33 Village of Buffalo Grove Page: 8 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000010 DEPT NO. 000408 LEGAL SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 687700 PADDOCK PUBLICATIONS,INC. MULTIPLE 098809 3615 LEGAL NOTICES 195.00 *TOTAL VENDOR PADDOCK PUBLICATION 195.00 * 687700 PADDOCK PUBLICATIONS,INC. MULTIPLE 098809 3615 LEGAL NOTICES 60.00 *TOTAL VENDOR PADDOCK PUBLICATION 60.00 * 735200 WILLIAM RAYSA MAY08 098632 3611 LEGAL FEES /RETAI 4,166.66 *TOTAL VENDOR WILLIAM RAYSA 4,166.66 * **TOTAL LEGAL SERVICES 4,421.66 Date: 05/01/08 10:33 Village of Buffalo Grove Page: 9 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 58181 AT&T 410/9304 098827 3211 PHONE 17.45 *TOTAL VENDOR AT&T 17.45 * 99840 BLOOMING GROVE FLORISTS 153767 098832 4935 ALL OTHER SUPPLIE 72.00 *TOTAL VENDOR BLOOMING GROVE FLOR 72.00 * 114860 BUFFALO GROVE POSTOFFICE 41808 098867 3212 POSTAGE 2,500.00 *TOTAL VENDOR BUFFALO GROVE POSTO 2,500.00 120072 CALL ONE 415/101044 098777 3211 PHONE 3,156.92 415/101044 098777 3211 PHONE 973.79- *TOTAL VENDOR CALL ONE 2,183.13 276000 FEDERAL EXPRESS CORP. 23419 098837 3212 POSTAGE 4.46 *TOTAL VENDOR FEDERAL EXPRESS COR 4.46 * 527337 LOU MALNATI'S FIN MEETIN 098864 4935 ALL OTHER EXPENSES 124.15 *TOTAL VENDOR LOU MALNATI'S 124.15 562177 MCGLADREY & PULLEN 2785306 098625 3230 AUDIT FEES 24,000.00 *TOTAL VENDOR MCGLADREY & PULLEN 24,000.00 * 605128 NEXTEL COMMUNICATIONS APRIL08 098752 3211 PHONES 122.41 *TOTAL VENDOR NEXTEL COMMUNICATIO 122.41 * 729350 QUILL CORPORATION MULTIPLE 098853 3240 OFFICE SUPPLIES 39.06 MULTIPLE 098853 3240 OFFICE SUPPLIES 14.58 MULTIPLE 098853 3240 OFFICE SUPPLIES 16.03 *TOTAL VENDOR QUILL CORPORATION 69.67 * 788768 SHRED-IT NORTH CHICAGO 21269543 098858 3216 MAINT CONTRACT 78.60 *TOTAL VENDOR SHRED-IT NORTH CHIC 78.60 * Date: 05/01/08 10:33 Village of Buffalo Grove Page: 10 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903220 VILLAGE OF BUFFALO GROVE 4/23/08 098657 4935 AOE FD/PD COMM PE 18.00 *TOTAL VENDOR VILLAGE OF BUFFALO 18.00 * 964520 XEROX CORPORATION 125250 098861 3216 MAINT CONTRACT 76.42 *TOTAL VENDOR XEROX CORPORATION 76.42 * **TOTAL FIN & GEN SERVICES 26,642.14 2,624.15 Date: 05/01/08 10:33 Village of Buffalo Grove Page: 11 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000010 DEPT NO. 000411 HUMAN RESOURCES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 495217 KLEIN, THORPE & JENKINS 33108 098841 3618 SPECIAL COUNSEL 4,676.81 *TOTAL VENDOR KLEIN, THORPE & JEN 4,676.81 605128 NEXTEL COMMUNICATIONS APRIL08 098752 3211 PHONES 65.45 *TOTAL VENDOR NEXTEL COMMUNICATIO 65.45 903220 VILLAGE OF BUFFALO GROVE 4/23/08 098657 3714 AOE FD/PD COMM PE 50.00 *TOTAL VENDOR VILLAGE OF BUFFALO 50.00 **TOTAL HUMAN RESOURCES 4,792.26 Date: 05/01/08 10:33 Village of Buffalo Grove Page: 12 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 10700 AIR ONE EQUIPMENT, INC. 56424 098715 4316 OPER EQ DEPT 806.78 *TOTAL VENDOR AIR ONE EQUIPMENT, 806.78 * 85000 GARY BELFIELD FDIC 2009 098605 3112 PROF TRAIN 455.00 *TOTAL VENDOR GARY BELFIELD 455.00 * 112640 BUCKERIDGE DOOR CO. , INC 164443 098606 4111 DEPT EQUIP 110.00 *TOTAL VENDOR BUCKERIDGE DOOR CO. 110.00 * 120072 CALL ONE 415/101044 098777 3211 PHONE 1,373.53 *TOTAL VENDOR CALL ONE 1,373.53 * 134595 CERTIFIED FLEET SERVICES 11530 098775 4218 CON AUTO SERV 43.34 *TOTAL VENDOR CERTIFIED FLEET SER 43.34 * 152889 CDW GOVERNMENT, INC CJ5909 098659 3240 OFFICE SUPPLIES 71.31 *TOTAL VENDOR CDW GOVERNMENT, INC 71.31 * 205000 EMSAR CHICAGO/MILWAUKEE 19180 098613 4111 DEPT EQUIP 19.75 *TOTAL VENDOR EMSAR CHICAGO/MILWA 19.75 * 239050 ENH OMEGA MULTIPLE 098780 4936 CONTRACT SERV 1,761.00 MULTIPLE 098730 4936 CONTRACT SERVICES 1,098.00 *TOTAL VENDOR ENH OMEGA 2,859.00 * 284218 THE FITNESS CONNECTION S4354 098734 4111 DEPT EQUIP 172.00 *TOTAL VENDOR THE FITNESS CONNECT 172.00 * 284255 FIVE ALARM FIRE & SAF EQ 80728 098731 4316 OPER EQUIP DEPT 3,356.00 *TOTAL VENDOR FIVE ALARM FIRE & S 3,356.00 * 285008 FLOTEC INC. 33108 098661 4316 OPER EQ DEPT 16.06 *TOTAL VENDOR FLOTEC INC. 16.06 * Date: 05/01/08 10:33 Village of Buffalo Grove Page: 13 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 288960 FOSTER COACH SALES, INC. 41035 098783 4316 OPER EQUIP DEPT 900.00 *TOTAL VENDOR FOSTER COACH SALES, 900.00 * 288985 FOX VALLEY FIRE & SAFETY MULTIPLE 098614 3216 MAINT CONTRACT 410.00 438139 098660 3216 MAINT CONTRACT 232.00 *TOTAL VENDOR FOX VALLEY FIRE & S 642.00 * 348410 ARTHUR L. HART, JR. GALINA 098737 3213 TRAVEL/PT/PER DIE 61.01 GALINA 098737 3112 TRAVEL/PT/PER DIE 233.10 GALINA 098737 3214 TRAVEL/PT/PER DIE 19.45 *TOTAL VENDOR ARTHUR L. HART, JR. 313.56 * 417840 IL FIRE CHIEFS' ASSOC. MULTIPLE 098617 3112 PROF TRAIN 75.00 MULTIPLE 098617 3112 PROF TRAIN 75.00 *TOTAL VENDOR IL FIRE CHIEFS' ASS 150.00 * 417882 IL FIRE INSP ASSOC 9360 098738 3218 SUB PUB 275.00 *TOTAL VENDOR IL FIRE INSP ASSOC 275.00 * 419023 OCE IMAGISTICS INC. MULTIPLE 098664 3216 MAINT CONTRACT 227.17 *TOTAL VENDOR OCE IMAGISTICS INC. 227.17 568106 MES-ILLINOIS 27766 098623 4111 DEPT EQUIP 131.80 *TOTAL VENDOR MES-ILLINOIS 131.80 569807 GEORGE MICHEHL GALINA 098744 3214 TRAVEL/PER DIEM 21.54 GALINA 098744 3213 TRAVEL/PER DIEM 275.85 WOR SAF CO 098624 3112 PROF TRAIN /TRAVE 650.00 WOR SAF CO 098624 3213 PROF TRAIN /TRAVE 250.40 *TOTAL VENDOR GEORGE MICHEHL 1,197.79 * 572007 LINDE GAS NO AMER LLC 438874 098663 3250 SUPPLIES ALL OTHE 70.10 MULTIPLE 098621 3250 SUPPLIES ALL OTHE 105.20 *TOTAL VENDOR LINDE GAS NO AMER L 175.30 * Date: 05/01/08 10:33 Village of Buffalo Grove Page: 14 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 598176 NFPA CFI CERT. PROGRAM A HART 098750 3112 PROF TRAIN 130.00 *TOTAL VENDOR NFPA CFI CERT. PROG 130.00 * 605128 NEXTEL COMMUNICATIONS APRIL08 098752 3211 PHONES 554.00 *TOTAL VENDOR NEXTEL COMMUNICATIO 554.00 * 687707 PADDOCK PUBLICATIONS 54/FIRE 098753 3218 SUB PUB 40.60 428/FD 098665 3218 SUB / PUB 40.60 *TOTAL VENDOR PADDOCK PUBLICATION 81.20 * 737429 RESCUE DIRECT, INC. 45447 098755 3824 SM EQUIP & TOOLS 164.75 *TOTAL VENDOR RESCUE DIRECT, INC. 164.75 * 785310 SHELTON STATE COMM 013243 098760 3218 SUB PUB 512.44 *TOTAL VENDOR SHELTON STATE COMM 512.44 812205 STEINER ELECTRIC CO 2485231 098636 4111 DEPT EQUIP 113.32 *TOTAL VENDOR STEINER ELECTRIC CO 113.32 903455 VERIZON WIRELESS 74330 098639 3217 EQUIP RENT 48.06 *TOTAL VENDOR VERIZON WIRELESS 48.06 * 929506 WELD-MART U.S.A. , INC. 133.95 098818 4923 CAFT SITE EXPEND 185.70 *TOTAL VENDOR WELD-MART U.S.A. , I 185.70 * 986000 ZEP MFG. CO. 340791 098641 3250 SUP ALL OTHERS M& 63.28 340791 098641 3916 SUP ALL OTHERS M& 96.76 *TOTAL VENDOR ZEP MFG. CO. 160.04 * **TOTAL FIRE SERVICES 15,244.90 Date: 05/01/08 10:33 Village of Buffalo Grove Page: 15 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 9282 ADVANCED PUB SAFETY INC 3298 098658 4318 DUI ASSESS PURCHA 4,531.50 *TOTAL VENDOR ADVANCED PUB SAFETY 4,531.50 10550 AIM BUSINESS PRINTERS 8320 098598 3332 PRINTING 330.00 *TOTAL VENDOR AIM BUSINESS PRINTE 330.00 * 99840 BLOOMING GROVE FLORISTS MULTIPLE 098599 4935 ALL OTHER EXPENSE 112.00 *TOTAL VENDOR BLOOMING GROVE FLOR 112.00 * 120072 CALL ONE 415/101044 098777 3211 PHONE 602.28 *TOTAL VENDOR CALL ONE 602.28 * 152889 CDW GOVERNMENT, INC CJ1238 098719 3343 SUPPLIS PATROL 98.77 *TOTAL VENDOR CDW GOVERNMENT, INC 98.77 * 192673 DSMILLER.COM INC. 5000980 098727 4112 RADIOS 102.47 *TOTAL VENDOR DSMILLER.COM INC. 102.47 * 196000 JAMES DUNNE CLC ALLOW 098612 3115 CLOTH ALLOW 487.93 *TOTAL VENDOR JAMES DUNNE 487.93 * 375253 IAPEM MARTIN 08 098618 3113 DUES MEMBER 25.00 *TOTAL VENDOR IAPEM 25.00 * 417812 ILEAS STR. THR CO 098662 4949 NIPAS 100.00 *TOTAL VENDOR ILEAS 100.00 * 596787 N.A.S.R.O. 102568 098748 3113 DUES MEMBER 40.00 *TOTAL VENDOR N.A.S.R.O. 40.00 * 598151 NAT ASSOC OF SCHOOL 8840IL 098656 3112 PROF TRAIN 345.00 *TOTAL VENDOR NAT ASSOC OF SCHOOL 345.00 * Date: 05/01/08 10:33 Village of Buffalo Grove Page: 16 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 611980 NO IL REGIONAL CRIME LAB 289 098642 4938 NE IL CRIME LAB 56,985.00 *TOTAL VENDOR NO IL REGIONAL CRIM 56,985.00 * 612170 NORTHWEST POLICE ACADEMY FIT DUTY E 098628 3112 PROF TRAIN 100.00 *TOTAL VENDOR NORTHWEST POLICE AC 100.00 * 687707 PADDOCK PUBLICATIONS 292PDCHIEF 098631 3218 SUB PUB 40.60 *TOTAL VENDOR PADDOCK PUBLICATION 40.60 * 709020 PITNEY BOWES AP08 098644 3355 OPER EQUIP RECORD 56.00 *TOTAL VENDOR PITNEY BOWES 56.00 * 720003 PURCHASE ADVANTAGE CARD 411/8139 098630 3343 SUPPLIES PATROL 46.47 *TOTAL VENDOR PURCHASE ADVANTAGE 46.47 * 757102 ROTARY CLUB OF B G 1894 098634 4935 ALL OTHER EXPENSE 188.00 *TOTAL VENDOR ROTARY CLUB OF B G 188.00 * 841556 THE DUTY RIG.COM 428 098638 3115 CLOTH ALLOW 76.60 *TOTAL VENDOR THE DUTY RIG.COM 76.60 * 881029 UNIFORMITY INC 142945 098643 3115 CLOTH ALLOW 36.54 *TOTAL VENDOR UNIFORMITY INC 36.54 881420 UNITED PARCEL SERVICE 487168 098764 4337 PAT EQ / OPER EQ 9.85 487168 098764 3115 PAT EQ / OPER EQ 4.46 487168 098764 4116 PAT EQ / OPER EQ 29.45 *TOTAL VENDOR UNITED PARCEL SERVI 43.76 903220 VILLAGE OF BUFFALO GROVE 43008 098852 4935 OS/50TH/AOE/PD/PT 25.35 4/23/08 098657 3343 AOE FD/PD COMM PE 11.55 43008 098852 3214 OS/50TH/AOE/PD/PT 9.37 Date: 05/01/08 10:33 Village of Buffalo Grove Page: 17 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 4/23/08 098657 3214 AOE FD/PD COMM PE 25.28 *TOTAL VENDOR VILLAGE OF BUFFALO 71.55 903220 VILLAGE OF BUFFALO GROVE 43008 098852 4935 OS/50TH/AOE/PD/PT 21.76 43008 098852 3214 OS/50TH/AOE/PD/PT 20.00 4/23/08 098657 3343 AOE FD/PD COMM PE 7.00 *TOTAL VENDOR VILLAGE OF BUFFALO 48.76 903250 VILLAGE OF BUFFALO P. D. 3160 098754 4113 MOBIL DATA TERM 130.44 *TOTAL VENDOR VILLAGE OF BUFFALO 130.44 **TOTAL POLICE SERVICES 64,598.67 Date: 05/01/08 10:33 Village of Buffalo Grove Page: 18 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000010 DEPT NO. 000441 BUILDING & ZONING VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 32263 ALLEGRA PRINT & IMAGING 44827 098600 4935 ALL OTHER EXPENSE 251.25 *TOTAL VENDOR ALLEGRA PRINT & IMA 251.25 * 120072 CALL ONE 415/101044 098777 3211 PHONE 32.32 *TOTAL VENDOR CALL ONE 32.32 * 396259 IKON OFFICE SOLUTIONS 31825 098874 4111 DEPT EQUIP 1,320.19 *TOTAL VENDOR IKON OFFICE SOLUTIO 1,320.19 * 598771 N E H A 5193 098626 3113 DUES MEMBER 115.00 *TOTAL VENDOR N E H A 115.00 * 605128 NEXTEL COMMUNICATIONS APRIL08 098752 3211 PHONES 319.92 *TOTAL VENDOR NEXTEL COMMUNICATIO 319.92 * 842000 THOMPSON ELEVATOR INSP. 1809 098859 4913 CONSULT FEE OTHER 86.00 1650 098637 4913 CONSULT FEE 129.00 *TOTAL VENDOR THOMPSON ELEVATOR I 215.00 * 903220 VILLAGE OF BUFFALO GROVE 43008 098852 3240 OS/50TH/AOE/PD/PT 4.30 *TOTAL VENDOR VILLAGE OF BUFFALO 4.30 * **TOTAL BUILDING & ZONING 2,257.98 Date: 05/01/08 10:33 Village of Buffalo Grove Page: 19 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000010 DEPT NO. 000445 ENGINEERING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 93591 BHFX DIGITAL IMAGING 866661 098604 3219 PRINTING 81.75 *TOTAL VENDOR BHFX DIGITAL IMAGIN 81.75 292860 FREUND SERVICE CO. 5837 098633 3240 OFFICE SUPPLIES 66.67 *TOTAL VENDOR FREUND SERVICE CO. 66.67 505750 RICHARD KUENKLER PW CON 098619 3112 PROF TRAIN 835.00 *TOTAL VENDOR RICHARD KUENKLER 835.00 755920 MANUEL B. RODIS T&T 098857 3112 PROF TRAIN 136.35 *TOTAL VENDOR MANUEL B. RODIS 136.35 903220 VILLAGE OF BUFFALO GROVE 43008 098852 3240 OS/50TH/AOE/PD/PT 12.52 *TOTAL VENDOR VILLAGE OF BUFFALO 12.52 **TOTAL ENGINEERING SERVICES 1,132.29 Date: 05/01/08 10:33 Village of Buffalo Grove Page: 20 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 9210 ADVANCE ELECT SUPP CO 675049 098716 3250 SUPPLIES ALL OTHE 328.22 *TOTAL VENDOR ADVANCE ELECT SUPP 328.22 * 62260 BADE PAPER PROD INC MULTIPLE 098717 3250 SUPPLIES ALL OTHE 50.00 MULTIPLE 098717 3250 SUPPLIES ALL OTHE 137.50 *TOTAL VENDOR BADE PAPER PROD INC 187.50 * 152750 COMMONWEALTH EDISON 48/6006 098609 3825 ELECT ST LIGHTS 210.29 *TOTAL VENDOR COMMONWEALTH EDISON 210.29 * 175560 R.A. DAUGHERTY SALES, INC 20317 098728 3916 M&R B&F 10,365.00 *TOTAL VENDOR R.A. DAUGHERTY SALE 10,365.00 * 306910 G & K SERVICES NO CHICAGO MULTIPLE 098735 3114 UNIFORM RENTAL 65.38 *TOTAL VENDOR G & K SERVICES NO C 65.38 * 325900 GRAINGER,INC. MULTIPLE 098736 3250 SUPPLIES ALL OTHE 371.97 MULTIPLE 098736 3250 SUPPLIES ALL OTHE 414.23 *TOTAL VENDOR GRAINGER,INC. 786.20 * 568032 MENARD'S 731.52 098746 3916 M&R B&F 320.03 *TOTAL VENDOR MENARD'S 320.03 * 585379 MOTION INDUSTRIES, INC 571.997 098747 3250 SUPPLIES ALL OTHE 14.24 *TOTAL VENDOR MOTION INDUSTRIES, 14.24 605128 NEXTEL COMMUNICATIONS APRIL08 098752 3211 PHONES 133.38 *TOTAL VENDOR NEXTEL COMMUNICATIO 133.38 612020 NICOR 422/9492 098849 3812 GAS FAC 1,205.25 422/5246 098851 3812 GAS FAC 1,542.40 422/6926 098850 3812 GAS FAC 2,396.24 *TOTAL VENDOR NICOR 5,143.89 Date: 05/01/08 10:33 Village of Buffalo Grove Page: 21 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 696079 NORTH SHORE GAS #1211 415/1211 098712 3812 GAS FAC 1,517.23 *TOTAL VENDOR NORTH SHORE GAS #12 1,517.23 696092 NORTH SHORE GAS #3520 415/3520 098711 3812 GAS FAC 72.38 *TOTAL VENDOR NORTH SHORE GAS #35 72.38 * 696093 NORTH SHORE GAS #2832 414/2832 098713 3812 GAS FAC 1,819.96 *TOTAL VENDOR NORTH SHORE GAS #28 1,819.96 * 737242 JERRY REINERT 4/30/08 098891 3216 MAINT CONTRACT 510.00 *TOTAL VENDOR JERRY REINERT 510.00 * 903230 VBG VIL MGRS OFFICE PET43008 098879 3240 POST/50TH/AOE/COM 30.96 *TOTAL VENDOR VBG VIL MGRS OFFICE 30.96 * **TOTAL BUILDING SERVICES 21,504.66 Date: 05/01/08 10:33 Village of Buffalo Grove Page: 22 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 32276 ALLIED ASPHALT PAVING CO. 129643 098651 3912 M&R S&H 513.19 *TOTAL VENDOR ALLIED ASPHALT PAVI 513.19 36711 APWA-CHICAGO MET CHAPTER SNOWPLOW 098866 3821 PROF TRAIN / S&S CON MIX 210.00 *TOTAL VENDOR APWA-CHICAGO MET CH 210.00 99998 JOHN LEUNG MAIL/BOX 098742 3250 SUPPLIES ALL OTHE 30.00 *TOTAL VENDOR -> ONE-TIME VENDORS 30.00 134332 CENTRAL SALT, LLC 53478 098650 3821 SNOW & ICE CONT M 19,866.18 *TOTAL VENDOR CENTRAL SALT, LLC 19,866.18 204600 EL-COR INDUSTRIES, INC 49925 098652 3250 SUPPLIES ALL OTHE 165.16 *TOTAL VENDOR EL-COR INDUSTRIES, 165.16 306910 G & K SERVICES NO CHICAGO MULTIPLE 098735 3114 UNIFORM RENTAL 49.74 *TOTAL VENDOR G & K SERVICES NO C 49.74 568030 MENARDS 59451 098847 3250 SUPPLIES ALL OTHE 4.98 58351 098745 3250 SUPPLIES ALL OTHE 94.72 57988 098653 3250 SAO / SM EQ & TOO 26.10 59118 098743 3250 SUPPLIES ALL OTHE 45.00 57988 098653 3824 SAO / SM EQ & TOO 34.80 *TOTAL VENDOR MENARDS 205.60 * 605128 NEXTEL COMMUNICATIONS APRIL08 098752 3211 PHONES 51.26 *TOTAL VENDOR NEXTEL COMMUNICATIO 51.26 * 795461 SIGN-MART PLASTICS PLUS 446705 098654 3822 TRAFFIC & ST LIGH 168.00 *TOTAL VENDOR SIGN-MART PLASTICS 168.00 * 842300 3M 82165 098763 3822 TRAFF & STREET SI 717.87 *TOTAL VENDOR 3M 717.87 * Date: 05/01/08 10:33 Village of Buffalo Grove Page: 23 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903220 VILLAGE OF BUFFALO GROVE 43008 098852 3250 OS/50TH/AOE/PD/PT 43 .66 *TOTAL VENDOR VILLAGE OF BUFFALO 43.66 * 906950 VULCAN MAT FIN CO 253233 098655 3912 M&R S&H 661.98 *TOTAL VENDOR VULCAN MAT FIN CO 661.98 * 949066 WORKPLUS OCCUP HEALTH-RHC 22653 098667 3250 SUPPLIES ALL OTHE 126.00 *TOTAL VENDOR WORKPLUS OCCUP HEAL 126.00 * 988700 ZIMMERMAN HARDWARE MULTIPLE 098862 3250 SUPPLIES ALL OTHE 23.85 *TOTAL VENDOR ZIMMERMAN HARDWARE 23 .85 * **TOTAL STREET OPERATIONS 22,622.49 210.00 Date: 05/01/08 10:33 Village of Buffalo Grove Page: 24 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000010 DEPT NO. 000462 PUB WRKS ADM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36720 AMERICAN WATER WORKS ASSN 384123 098666 3218 SUB / PUB 470.80 *TOTAL VENDOR AMERICAN WATER WORK 470.80 * 120072 CALL ONE 415/101044 098777 3211 PHONE 30.47 *TOTAL VENDOR CALL ONE 30.47 * 138993 CHICAGO MET CHAP APWA APWA 5/15 098611 3112 PROF TRAIN 65.00 *TOTAL VENDOR CHICAGO MET CHAP AP 65.00 * 605128 NEXTEL COMMUNICATIONS APRIL08 098752 3211 PHONES 23.08 *TOTAL VENDOR NEXTEL COMMUNICATIO 23.08 * **TOTAL PUB WRKS ADM 589.35 Date: 05/01/08 10:33 Village of Buffalo Grove Page: 25 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000010 DEPT NO. 000463 FORESTRY VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 147200 ARTHUR CLESEN, INC. MULTIPLE 098725 3216 EQUIP RENTAL 78.33 *TOTAL VENDOR ARTHUR CLESEN, INC. 78.33 * 306910 G & K SERVICES NO CHICAGO MULTIPLE 098735 3114 UNIFORM RENTAL 67.22 *TOTAL VENDOR G & K SERVICES NO C 67.22 * 356450 JEFF HENNIG ST SHOE 098882 3115 CLOTH ALLOW 82.61 CDL 098881 3113 DUES MEMBER 60.00 *TOTAL VENDOR JEFF HENNIG 142.61 * 433400 ITASCA GREENHOUSE, INC. 9003 098740 3918 PKWY TREES 769.83 *TOTAL VENDOR ITASCA GREENHOUSE, 769.83 * 456185 JCK CONTRACTOR 2147 098739 3216 MAINT CONTRACT 940.00 *TOTAL VENDOR JCK CONTRACTOR 940.00 * 605128 NEXTEL COMMUNICATIONS APRIL08 098752 3211 PHONES 174.08 *TOTAL VENDOR NEXTEL COMMUNICATIO 174.08 * **TOTAL FORESTRY 2,172.07 Date: 05/01/08 10:33 Village of Buffalo Grove Page: 26 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 48754 A P W A CHI CHAP VP 75TH ANN 098865 3112 PROF TRAIN 75.00 *TOTAL VENDOR A P W A CHI CHAP VP 75.00 51150 ARLINGTON HEIGHTS FORD MULTIPLE 098714 4218 AUTO PARTS 200.00 MULTIPLE 098714 4213 AUTO PARTS 32.66 MULTIPLE 098714 4213 AUTO PARTS 28.06 MULTIPLE 098714 4213 AUTO PARTS 130.82 MULTIPLE 098714 4213 AUTO PARTS 12.00 *TOTAL VENDOR ARLINGTON HEIGHTS F 403.54 * 134595 CERTIFIED FLEET SERVICES S11499 098723 4213 AUTO PARTS 247.78 *TOTAL VENDOR CERTIFIED FLEET SER 247.78 * 139074 CHICAGO INT'L TRUCK 22274 098721 4213 AUTO PARTS 451.54 22178 098722 4213 AUTO PARTS 29.67 *TOTAL VENDOR CHICAGO INT'L TRUCK 481.21 * 139283 CINTAS FIRE 001048 098724 4218 CONTRACT AUTO SER 467.70 *TOTAL VENDOR CINTAS FIRE 467.70 * 189101 DETAILS CAR WASH SQUAD DETA 098868 4218 CON AUTO SERV 1,365.00 *TOTAL VENDOR DETAILS CAR WASH 1,365.00 200418 DYTRON CORP. MULTIPLE 098726 3250 SAO / SM EQ & TOO 144.06 MULTIPLE 098726 3250 SAO / SM EQ & TOO 162.63 MULTIPLE 098726 3824 SAO / SM EQ & TOO 31.71 *TOTAL VENDOR DYTRON CORP. 338.40 * 204600 EL-COR INDUSTRIES, INC MULTIPLE 098729 3250 AUTO PARTS SUP AL 70.80 MULTIPLE 098729 4213 AUTO PARTS SUP AL 305.35 *TOTAL VENDOR EL-COR INDUSTRIES, 376.15 * 283465 FIRESTONE 098733 098733 4213 AUTO PARTS 1,142.26 *TOTAL VENDOR FIRESTONE 1,142.26 * Date: 05/01/08 10:33 Village of Buffalo Grove Page: 27 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 288960 FOSTER COACH SALES, INC. 41052 098732 4213 AUTO PARTS 50.09 40796 098873 4213 AUTO PARTS 90.25 *TOTAL VENDOR FOSTER COACH SALES, 140.34 * 306910 G & K SERVICES NO CHICAGO MULTIPLE 098735 3114 UNIFORM RENTAL 56.57 *TOTAL VENDOR G & K SERVICES NO C 56.57 * 517945 LEACH ENTERPRISES, INC MULTIPLE 098741 4213 AUTO PARTS ICON A 469.08 MULTIPLE 098741 4218 AUTO PARTS ICON A 67.90 MULTIPLE 098741 4213 AUTO PARTS ICON A 12.97 *TOTAL VENDOR LEACH ENTERPRISES, 549.95 * 562190 MC MASTER-CARR SUPPLY CO. 98783 098876 4213 AUTO PARTS 16.91 *TOTAL VENDOR MC MASTER-CARR SUPP 16.91 * 596770 NAPA-HEIGHTS AUTOMOTIVE BATCHI/428 098751 4213 AUTO PARTS 476.15 *TOTAL VENDOR NAPA-HEIGHTS AUTOMO 476.15 * 605128 NEXTEL COMMUNICATIONS APRIL08 098752 3211 PHONES 136.95 *TOTAL VENDOR NEXTEL COMMUNICATIO 136.95 * 717165 PRECISION SERV. & PARTS 307857 098877 4213 AUTO PARTS 21.84 *TOTAL VENDOR PRECISION SERV. & P 21.84 * 756261 RONDOUT SERVICE CENTER MULTIPLE 098756 4218 CON AUTO SERVICES 19.00 MULTIPLE 098756 4218 CON AUTO SERVICES 19.00 MULTIPLE 098756 4218 CON AUTO SERVICES 19.00 *TOTAL VENDOR RONDOUT SERVICE CEN 57.00 * 759903 RUBBER INC 440888 098757 4213 AUTO PARTS 98.05 *TOTAL VENDOR RUBBER INC 98.05 * 804615 SOURCE NO AMER CORP Date: 05/01/08 10:33 Village of Buffalo Grove Page: 28 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 483804 098761 3250 SAO / DEPT EQ 293.23 *TOTAL VENDOR SOURCE NO AMER CORP 293.23 * 804615 SOURCE NO AMER CORP 483804 098761 4111 SAO / DEPT EQ 139.14 *TOTAL VENDOR SOURCE NO AMER CORP 139.14 * 807900 SPRING ALIGN 72382 098759 4213 AUTO PARTS 43.12 *TOTAL VENDOR SPRING ALIGN 43.12 * 841255 TEMCO MACHINERY, INC 17086 098762 4213 AUTO PARTS 294.52 *TOTAL VENDOR TEMCO MACHINERY, IN 294.52 * 988700 ZIMMERMAN HARDWARE MULTIPLE 098765 4213 CON AUTO SERV/AP/ 4.94 126346 098894 4213 AUTO PARTS 3.55 MULTIPLE 098765 3250 CON AUTO SERV/AP/ 8.62 126346 098894 3250 AUTO PARTS 11.70 MULTIPLE 098765 4218 CON AUTO SERV/AP/ 2.51 *TOTAL VENDOR ZIMMERMAN HARDWARE 31.32 **TOTAL CENTRAL GARAGE 5,812.13 1,440.00 Date: 05/01/08 10:33 Village of Buffalo Grove Page: 29 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000010 DEPT NO. 000466 DRAINAGE SYSTEM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36711 APWA-CHICAGO MET CHAPTER SNOWPLOW 098866 3112 PROF TRAIN / S&S CON MIX 45.00 *TOTAL VENDOR APWA-CHICAGO MET CH 45.00 36864 AMERICAN UNDERGROUND INC 6638 098601 4611 BLDG IMPROV 1,612.60 *TOTAL VENDOR AMERICAN UNDERGROUN 1,612.60 * 306910 G & K SERVICES NO CHICAGO MULTIPLE 098735 3114 UNIFORM RENTAL 18.31 *TOTAL VENDOR G & K SERVICES NO C 18.31 * 605128 NEXTEL COMMUNICATIONS APRIL08 098752 3211 PHONES 63.12 *TOTAL VENDOR NEXTEL COMMUNICATIO 63.12 * **TOTAL DRAINAGE SYSTEM 1,694.03 45.00 Date: 05/01/08 10:33 Village of Buffalo Grove Page: 30 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000010 DEPT NO. 000471 ESDA VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903230 VBG VIL MGRS OFFICE PET43008 098879 4935 POST/50TH/AOE/COM 26.93 *TOTAL VENDOR VBG VIL MGRS OFFICE 26.93 * 903230 VBG VIL MGRS OFFICE PET43008 098879 3221 POST/50TH/AOE/COM 32.13 PET43008 098879 4935 POST/50TH/AOE/COM 37.82 *TOTAL VENDOR VBG VIL MGRS OFFICE 69.95 * 903455 VERIZON WIRELESS 322/9198 098889 3211 PHONE 30.06 *TOTAL VENDOR VERIZON WIRELESS 30.06 * **TOTAL ESDA 126.94 Date: 05/01/08 10:33 Village of Buffalo Grove Page: 31 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000010 DEPT NO. 000481 TRANSFER NON-OPER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 27 VILLAGE OF BUFFALO GROVE 5108 098892 4813 TRANS CAP PROJ FU 31,302.13 *TOTAL VENDOR VILLAGE OF BUFFALO 31,302.13 **TOTAL TRANSFER NON-OPER 31,302.13 ***TOTAL CORPORATE FUND 236,989.91 5,639.15 Date: 05/01/08 10:33 Village of Buffalo Grove Page: 32 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000014 DEPT NO. 000503 SPEC REVENUE-PARKING LOT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 696091 NORTH SHORE GAS #6135 414/6135 098627 3812 GAS FAC 476.28 *TOTAL VENDOR NORTH SHORE GAS #61 476.28 **TOTAL SPEC REVENUE-PARKING LOT 476.28 ***TOTAL PARKING LOT FUND 476.28 Date: 05/01/08 10:33 Village of Buffalo Grove Page: 33 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000020 DEPT NO. 000504 SPEC REVENUE-MFT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 83450 BAXTER & WOODMAN, INC MULTIPLE 098830 4511 STREET MAINT CONS 49,120.23 *TOTAL VENDOR BAXTER & WOODMAN, I 49,120.23 * 83450 BAXTER & WOODMAN, INC MULTIPLE 098830 4511 STREET MAINT CONS 955.86 *TOTAL VENDOR BAXTER & WOODMAN, I 955.86 * **TOTAL SPEC REVENUE-MFT 50,076.09 ***TOTAL MOTOR FUEL TAX FUND 50,076.09 Date: 05/01/08 10:33 Village of Buffalo Grove Page: 34 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000021 DEPT NO. 000511 CAP PROD-FACILITIES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 749500 RMS INFO TECH INTEG MULTIPLE 098885 4689 EOC REMODEL 3,368.66 *TOTAL VENDOR RMS INFO TECH INTEG 3,368.66 851149 TOWER WORKS INC 61128 098888 4689 EOC REMODEL 2,400.00 *TOTAL VENDOR TOWER WORKS INC 2,400.00 881420 UNITED PARCEL SERVICE RETURN 098869 4689 EOC REMODEL 160.60 *TOTAL VENDOR UNITED PARCEL SERVI 160.60 **TOTAL CAP PROJ-FACILITIES 5,768.66 160.60 ***TOTAL CAP PROD-FACILITIES 5,768.66 160.60 Date: 05/01/08 10:33 Village of Buffalo Grove Page: 35 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000022 DEPT NO. 000512 CAP PROJ-ST & HIGWYS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 139900 CIVILTECH ENGINEERING CO. 35849 098610 4538 DUNDEE ST LIGHTS 11,594.22 *TOTAL VENDOR CIVILTECH ENGINEERI 11,594.22 **TOTAL CAP PROJ-ST & HIGWYS 11,594.22 ***TOTAL CAP PROJ-STREETS 11,594.22 Date: 05/01/08 10:33 Village of Buffalo Grove Page: 36 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000042 DEPT NO. 000532 PENSION-FIRE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 568107 MESIROW FINANCIAL 13L2 098844 4935 ALL OTHER EXPENSE 11,350.45 *TOTAL VENDOR MESIROW FINANCIAL 11,350.45 **TOTAL PENSION-FIRE 11,350.45 ***TOTAL FIRE PENSION FUND 11,350.45 Date: 05/01/08 10:33 Village of Buffalo Grove Page: 37 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000049 DEPT NO. 000539 HEALTH INSURANCE EXPENSE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 9607 AETNA SCD5/414 098766 3124 LIFE INSURANCE 3,110.94 *TOTAL VENDOR AETNA 3,110.94 **TOTAL HEALTH INSURANCE EXPENSE 3,110.94 ***TOTAL HEALTH INSURANCE RESERVE 3,110.94 Date: 05/01/08 10:33 Village of Buffalo Grove Page: 38 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000051 DEPT NO. 000051 WATER & SEWER FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903100 VILLAGE OF BUFFALO GROVE 05108 098890 120 DUE TO DUE FROM C 1,643.50 *TOTAL VENDOR VILLAGE OF BUFFALO 1,643.50 **TOTAL WATER & SEWER FUND 1,643.50 Date: 05/01/08 10:33 Village of Buffalo Grove Page: 39 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 415/101044 098777 3211 PHONE 252.05 *TOTAL VENDOR CALL ONE 252.05 * 306910 G & K SERVICES NO CHICAGO MULTIPLE 098735 3114 UNIFORM RENTAL 55.38 *TOTAL VENDOR G & K SERVICES NO C 55.38 * 351615 HD SUPP WATERWORKS, LTD 701083 098616 3820 WATER METER PURCH 1,397.00 *TOTAL VENDOR HD SUPP WATERWORKS, 1,397.00 * 605128 NEXTEL COMMUNICATIONS APRIL08 098752 3211 PHONES 305.06 *TOTAL VENDOR NEXTEL COMMUNICATIO 305.06 * 620240 N W WATER COMMISSION MAY 1 098848 4722 NW WAT COM/NW WAT 128,040.00 MAY 1 098848 4924 NW WAT COM/NW WAT 391,462.00 *TOTAL VENDOR N W WATER COMMISSIO 519,502.00 * 757014 ROSENBERG, KARL CDL 098880 3113 DUES / MEMBER 60.00 *TOTAL VENDOR ROSENBERG, KARL 60.00 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 098718 3125 EMP-ER CONT PENSI 3, 878.98 *TOTAL VENDOR VILLAGE OF BUFFALO 3,878.98 * 988700 ZIMMERMAN HARDWARE MULTIPLE 098640 4012 WATER METERS/PUMP 10.74 MULTIPLE 098640 4015 WATER METERS/PUMP 8.98 *TOTAL VENDOR ZIMMERMAN HARDWARE 19.72 * **TOTAL WATER OPERATIONS 525,470.19 Date: 05/01/08 10:33 Village of Buffalo Grove Page: 40 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000051 DEPT NO. 000542 SEWER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36711 APWA-CHICAGO MET CHAPTER SNOWPLOW 098866 3112 PROF TRAIN / S&S CON MIX 45.00 *TOTAL VENDOR APWA-CHICAGO MET CH 45.00 103255 BONESTROO 155305 098603 4412 SYS IMPROV 2,833.37 *TOTAL VENDOR BONESTROO 2,833.37 * 117791 BURNS & MCDONNELL 46728-3 098833 4412 SYS IMPROV 1,302.00 *TOTAL VENDOR BURNS & MCDONNELL 1,302.00 * 120072 CALL ONE 415/101044 098777 3211 PHONE 1,128.57 415/101044 098777 3211 PHONE 416.59 *TOTAL VENDOR CALL ONE 1,545.16 * 306910 G & K SERVICES NO CHICAGO MULTIPLE 098735 3114 UNIFORM RENTAL 28.53 *TOTAL VENDOR G & K SERVICES NO C 28.53 * 605128 NEXTEL COMMUNICATIONS APRIL08 098752 3211 PHONES 185.10 *TOTAL VENDOR NEXTEL COMMUNICATIO 185.10 * 807996 SPRINT 966127 098635 3211 PHONE 53.62 *TOTAL VENDOR SPRINT 53.62 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 098718 3125 EMP-ER CONT PENSI 2,684.03 *TOTAL VENDOR VILLAGE OF BUFFALO 2,684.03 * 903220 VILLAGE OF BUFFALO GROVE 43008 098852 3112 OS/50TH/AOE/PD/PT 38.45 *TOTAL VENDOR VILLAGE OF BUFFALO 38.45 * **TOTAL SEWER OPERATIONS 8,670.26 45.00 ***TOTAL WATER & SEWER FUND 535,783.95 45.00 Date: 05/01/08 10:33 Village of Buffalo Grove Page: 41 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 32147 AKT-1 INDUSTRIES, INC 11227 098768 3260 SUP GOLF COURSE 44.95 *TOTAL VENDOR AKT-1 INDUSTRIES, I 44.95 * 48615 THE ANTIGUA GROUP, INC MULTIPLE 098767 3370 MERCH PURCH 2,999.89 *TOTAL VENDOR THE ANTIGUA GROUP, 2,999.89 * 102750 BTSI MULTIPLE 098771 3823 CHEM & FERT 1,140.00 MULTIPLE 098771 3823 CHEM & FERT 6,174.00 *TOTAL VENDOR BTSI 7,314.00 * 117800 BURRIS EQUIPMENT CO. MULTIPLE 098770 4111 DEPT EQUIP 422.13 *TOTAL VENDOR BURRIS EQUIPMENT CO 422.13 * 120072 CALL ONE 415/101044 098777 3211 PHONE 384.09 *TOTAL VENDOR CALL ONE 384.09 * 139085 CHICAGOLAND TURF 13978B 098774 3823 CHEM & FERT 5,968.00 *TOTAL VENDOR CHICAGOLAND TURF 5,968.00 * 153600 CONSERV FARM SUPPLY MULTIPLE 098773 3823 CHEM & FERT 1, 815.00 MULTIPLE 098773 3823 CHEM & FERT 4,194.00 *TOTAL VENDOR CONSERV FARM SUPPLY 6,009.00 163280 CURRAN LANDSCAPE CONT LTD TREE/STUMP 098776 3917 GOLF COURSE 8,400.00 *TOTAL VENDOR CURRAN LANDSCAPE CO 8,400.00 * 254010 EVERTAN GOLF INT'L. 414323 098779 3370 MERCH PURCH 895.75 *TOTAL VENDOR EVERTAN GOLF INT'L. 895.75 * 256590 FAULKS BROS. CONST, INC 135669 098782 4613 GOLF COURSE 848.48 *TOTAL VENDOR FAULKS BROS. CONST, 848.48 * 288710 FOREFRONT Date: 05/01/08 10:33 Village of Buffalo Grove Page: 42 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 098781 3370 MERCH PURCH 477.52 *TOTAL VENDOR FOREFRONT 477.52 * 306910 G & K SERVICES NO CHICAGO BATCHI/416 098789 3114 UNIFORM RENTAL 503.93 *TOTAL VENDOR G & K SERVICES NO C 503.93 * 313200 GOLDEN WEST INDUST SUPP 2019747 098788 4111 DEPT EQUIP 305.00 *TOTAL VENDOR GOLDEN WEST INDUST 305.00 * 315111 GOLF GIFTS & GALLERY 226100 098786 3260 SUPPLIES GOLF COU 87.49 *TOTAL VENDOR GOLF GIFTS & GALLER 87.49 * 326750 GROVE D.C. ELEC. , INC. 61656 098787 4111 DEPT EQUIP 110.00 *TOTAL VENDOR GROVE D.C. ELEC. , I 110.00 * 419026 IMAGE SUPPLY 100366 098790 3240 OFFICE SUPPLIES 78.95 *TOTAL VENDOR IMAGE SUPPLY 78.95 * 419040 IMPERIAL HEADWEAR, INC MULTIPLE 098791 3370 MERCH PURCH 693.79 *TOTAL VENDOR IMPERIAL HEADWEAR, 693.79 * 468270 J.W. TURF, INC MULTIPLE 098814 4111 DEPT EQUIP 535.43 *TOTAL VENDOR J.W. TURF, INC 535.43 * 468285 K-BELL 716615 098769 3370 MERCH PURCH 187.59 *TOTAL VENDOR K-BELL 187.59 * 522902 LESCO MULTIPLE 098794 3917 GOLF COURSE 2,364.16 *TOTAL VENDOR LESCO 2,364.16 * 525593 LIFE IS GOOD MULTIPLE 098792 3370 MERCH PURCH 548.56 *TOTAL VENDOR LIFE IS GOOD 548.56 * Date: 05/01/08 10:33 Village of Buffalo Grove Page: 43 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 0-00055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 568030 MENARDS MULTIPLE 098799 3260 SUPPLIES GOLF COU 286.12 *TOTAL VENDOR MENARDS 286.12 * 568288 METRO PROF PROD INC 142496 098798 3260 SUPPLIES GOLF COU 1,045.97 144672 098795 3240 OFFICE SUPPLIES 34.70 *TOTAL VENDOR METRO PROF PROD INC 1,080.67 596510 NADLER GOLF CART SALES 773024 098806 4111 DEPT EQUIP 124.98 *TOTAL VENDOR NADLER GOLF CART SA 124.98 * 605128 NEXTEL COMMUNICATIONS APRIL08 098752 3211 PHONES 90.51 *TOTAL VENDOR NEXTEL COMMUNICATIO 90.51 * 605150 NIKE USA, INC. MULTIPLE 098805 3370 MERCH PURCH 2,205.05 *TOTAL VENDOR NIKE USA, INC. 2,205.05 * 612020 NICOR 422/2117 098801 3812 GAS FAC 725.70 325/00001 098800 3812 GAS FAC 392.66 *TOTAL VENDOR NICOR 1,118.36 * 706700 PING MULTIPLE 098807 3370 MERCH PURCH 3,518.22 *TOTAL VENDOR PING 3,518.22 * 717305 PRESTIGE FLAG 197830 098808 3917 GOLF COURSE 394.40 *TOTAL VENDOR PRESTIGE FLAG 394.40 * 780510 SERVICE SANITATION, INC 320340 098813 3917 GOLF COURSE 69.64 *TOTAL VENDOR SERVICE SANITATION, 69.64 * 805560 SPARKLING IMAGE OF MULTIPLE 098812 3260 SUPPLIES GOLF COU 90.00 *TOTAL VENDOR SPARKLING IMAGE OF 90.00 * 810100 ST ANDREWS PRODUCTS, CO. Date: 05/01/08 10:33 Village of Buffalo Grove Page: 44 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 540926 098810 3370 MERCH PURCH 317.85 *TOTAL VENDOR ST ANDREWS PRODUCTS 317.85 * 822060 SWID SALES CORP. 22616 098811 4111 DEPT EQUIP 86.84 *TOTAL VENDOR SWID SALES CORP. 86.84 * 844355 TITLEIST BATCHI/321 098821 3370 MERCH PURCH 3,792.78 376078 098824 3370 MERCH PURCH 3,700.30 372063 098823 3390 DRIVING RANGE EXP 2,970.00 MULTIPLE 098822 3370 MERCH PURCH 10,214.38 *TOTAL VENDOR TITLEIST 20,677.46 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 098718 3125 EMP-ER CONT PENSI 4,416.29 *TOTAL VENDOR VILLAGE OF BUFFALO 4,416.29 * 903640 VGM CLUB 13130 098815 3917 GOLF COURSE 1,625.54 *TOTAL VENDOR VGM CLUB 1,625.54 * 916700 PAULA WAGASKY REIMBURSE 098816 3240 OFFICE SUPPLIES 76.25 *TOTAL VENDOR PAULA WAGASKY 76.25 * 988700 ZIMMERMAN HARDWARE MULTIPLE 098819 3260 SUPPLIES GOLF COU 121.40 *TOTAL VENDOR ZIMMERMAN HARDWARE 121.40 * **TOTAL GOLF OPERATION-BGGC 75,478.29 ***TOTAL BUFFALO GROVE GOLF CLUB 75,478.29 Date: 05/01/08 10:33 Village of Buffalo Grove Page: 45 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 48615 THE ANTIGUA GROUP, INC MULTIPLE 098767 3370 MERCH PURCH 3,417.59 *TOTAL VENDOR THE ANTIGUA GROUP, 3,417.59 * 99850 BLUE BOY PORTABLE TOILETS 45499 098602 3260 SUPPLIES GOLF COU 203.64 *TOTAL VENDOR BLUE BOY PORTABLE T 203.64 * 120072 CALL ONE 415/101044 098777 3211 PHONE 384.08 *TOTAL VENDOR CALL ONE 384.08 * 125778 CHICAGO DIST GOLF ASSN HANDI SEMI 098772 3240 OFFICE SUPPLIES 50.00 *TOTAL VENDOR CHICAGO DIST GOLF A 50.00 * 139085 CHICAGOLAND TURF 13979 098607 3823 CHEM & FERT 3,941.00 *TOTAL VENDOR CHICAGOLAND TURF 3,941.00 * 147200 ARTHUR CLESEN, INC. MULTIPLE 098608 3823 CHEM & FERT 5,010.55 *TOTAL VENDOR ARTHUR CLESEN, INC. 5,010.55 * 256255 EXELON ENERGY 1449798 098778 3811 ELECT FAC 4,285.34 *TOTAL VENDOR EXELON ENERGY 4,285.34 * 288710 FOREFRONT MULTIPLE 098781 3370 MERCH PURCH 2,001.80 *TOTAL VENDOR FOREFRONT 2,001.80 * 306700 GEAR FOR SPORTS MULTIPLE 098784 3370 MERCH PURCH 4,420.79 *TOTAL VENDOR GEAR FOR SPORTS 4,420.79 * 306910 G & K SERVICES NO CHICAGO MULTIPLE 098615 3114 UNIFORM RENTAL 94.20 *TOTAL VENDOR G & K SERVICES NO C 94.20 * 325900 GRAINGER, INC. MULTIPLE 098785 4111 DEPT EQUIP 99.48 *TOTAL VENDOR GRAINGER,INC. 99.48 * Date: 05/01/08 10:33 Village of Buffalo Grove Page: 46 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 334250 HAAS-JORDAN COMPANY 018802 098817 3370 MERCH PURCH 288.54 *TOTAL VENDOR HAAS-JORDAN COMPANY 288.54 * 419040 IMPERIAL HEADWEAR, INC MULTIPLE 098791 3370 MERCH PURCH 830.39 *TOTAL VENDOR IMPERIAL HEADWEAR, 830.39 * 525593 LIFE IS GOOD MULTIPLE 098792 3370 MERCH PURCH 543.71 *TOTAL VENDOR LIFE IS GOOD 543.71 * 527336 LOGSDON OFFICE SUPPLY 236249 098620 3260 SUPPLIES GOLF COU 133.61 *TOTAL VENDOR LOGSDON OFFICE SUPP 133.61 * 562138 MCI COMM SERV 417/9228 098797 3211 PHONE 15.73 *TOTAL VENDOR MCI COMM SERV 15.73 * 568032 MENARD'S MULTIPLE 098622 3260 SUPPLIES GOLF COU 93.27 *TOTAL VENDOR MENARD'S 93.27 * 573700 MINUTEMAN PRESS 35125 098796 3240 OFFICE SUPPLIES 64.00 *TOTAL VENDOR MINUTEMAN PRESS 64.00 * 605128 NEXTEL COMMUNICATIONS APRIL08 098752 3211 PHONES 90.51 *TOTAL VENDOR NEXTEL COMMUNICATIO 90.51 * 605150 NIKE USA, INC. MULTIPLE 098805 3370 MERCH PURCH 2,368.32 *TOTAL VENDOR NIKE USA, INC. 2,368.32 * 696080 PEPSI COLA GEN BOT INC 808507 098629 3260 SUPPLIES GOLF COU 305.35 *TOTAL VENDOR PEPSI COLA GEN BOT 305.35 * 696094 NORTH SHORE GAS #9957 0317/9957 098804 3812 GAS FAC 2,946.99 Date: 05/01/08 10:33 Village of Buffalo Grove Page: 47 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 415/9957 098802 3812 GAS FAC 1,521.92 *TOTAL VENDOR NORTH SHORE GAS #99 4,468.91 * 696096 NORTH SHORE GAS #3816 415/3816 098803 3812 GAS FAC 958.70 *TOTAL VENDOR NORTH SHORE GAS #38 958.70 * 844355 TITLEIST MULTIPLE 098825 3370 MERCH PURCH 6, 987.69 *TOTAL VENDOR TITLEIST 6,987.69 * 890186 VARDON 009340 098793 3370 MERCH PURCH 2,252.87 *TOTAL VENDOR VARDON 2,252.87 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 098718 3125 EMP-ER CONT PENSI 4,274.28 *TOTAL VENDOR VILLAGE OF BUFFALO 4,274.28 988700 ZIMMERMAN HARDWARE 126701 098820 3240 OFFICE SUPPLIES 17.53 *TOTAL VENDOR ZIMMERMAN HARDWARE 17.53 **TOTAL GOLF OPERATIONS-AGC 47,601.88 ***TOTAL ARBORETUM GOLF CLUB FUND 47,601.88 Date: 05/01/08 10:33 Village of Buffalo Grove Page: 48 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 05/05/08 FUND NO. 000057 DEPT NO. 000548 GOLF.OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED ****TOTAL BILLS 978,230.67 5,844.75 Board Agenda Item Submittal VI-A Requested By: Elliott Hartstein Entered By: Leisa M Niemotka Agenda Item Title: National Safe Boating Week May 17-23,2008 Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 05/01/2008 05/05/2008 0 Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. On average 700 people die each year in boating-related accidents in the US and nearly 70%of these are fatalities caused by drowning.National Safe Boating Week is sponsored by the US Coast Guard Auxiliary -the civilian component of the US Coast Guard. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal XI-A Requested By: Jane L Olson Entered By: Jane L Olson Agenda Item Title: Ordinance No.2008- An Ordinance Amending Chapter 5.20 Liquor Controls,Class E,Tacos El Norte Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: Consent Agenda 04/30/2008 05/05/2008 0 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. A Class B license was previously issued to Taco's El Norte, 344 Half Day Road allowing the service of all alcoholic beverages. Tacos El Norte is now seeking a Class E liquor license to sell beer and wine only. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Class B License.doc Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: ORDINANCE NO. 2008- AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE,COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. Subsection B. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows: A. Class B. Licensee an cn 7b/a Address 1. Jing, Jing, Inc. d/b/a Yen-Yen Restaurant 360 Half Day Road 2. EFD, Inc. d/b/a Buffalo Restaurant&Ice Cream Parlor 1180 Lake-Cook Road 3. Tragon, Inc. (subject to special conditions) 1400 East Lake-Cook Road 4. Kamon Restaurant 129 N. Arlington Heights Rd. 5. Spirit Cafe, Inc. d/b/a Versailles Restaurant 131 Dundee Road 6. Taste of Tokyo, Inc. 159 McHenry Road 7. Chaihanna Restaurant, Inc. 19 E. Dundee Rd. Section 2 A. A Class B license for Tacos of Buffalo Grove d/b/a Tacos El Norte, 344 Half Day Road is hereby revoked. A Class E license will be assigned. B. This Section 2 shall not be codified. Section 3.This Ordinance shall be in full force and in effect from and after its passage and approval. AYES: NAYS: ABSENT: PASSED: APPROVED: Village President ATTEST: Village Clerk Board Agenda Item Submittal XI-B Requested By: Jane L Olson Entered By: Jane L Olson Agenda Item Title: Ordinance No.2008- An Ordinance Amending Chapter 5.20, Liquor Controls, Tacos El Norte, Class B Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: Consent Agenda 04/30/2008 05/05/2008 0 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. A Class B liquor license was previously issued to Tacos El Norte allowing them to sell alcoholic beverages. This license is being revoked. Tacos El Norte is now issued a Class E license allowing them to sell beer and wine. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Class E License.doc Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: ORDINANCE NO. 2008 - AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE,COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. Subsection E. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows: E. Class E. Licensee and d/b/a Address 1. Hanabi, Inc. d/b/a Hanabi Japanese Restaurant 734 S. Buffalo Grove Road 2. Continental Restaurant, Inc. 782 S. Buffalo Grove Road 3. Berruti's Deli, Inc. 771 Buffalo Grove Road 4. Best In Town, Inc. d/b/a Giordano's of Buffalo Grove 270 North Mc Henry Road 5. Dasarang Restaurant, Inc. 706 S. Buffalo Grove Road 6. Austin Koo's Take Outs Co. 1663 N. Buffalo Grove Road 7. Grande Jakes Fresh Mexican Grill in BG, Inc. 205 Dundee Road 8. Tacos of Buffalo Grove, Inc. d/b/a Tacos El Norte 344 Half Day Road Section 2 A. A Class E license is issued to Tacos of Buffalo Grove, Inc. d/b/a Tacos El Norte, 344 Half Day Road. A Class B license previously issued to Tacos El Norte is revoked. B. This Section shall not be codified. Section 3 This Ordinance shall be in full force and effect from and after its passage and approval. AYES: NAYS: ABSENT: PASSED: APPROVED: Village President ATTEST: Village Clerk Board Agenda Item Submittal XI-C Requested By: Jane Olson Entered By: Jane L Olson Agenda Item Title: Ordinance No.2008- An Ordinance Amending Chapter 5.20, Liquor Controls,Class D,Tragon Corp. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: Consent Agenda 04/30/2008 05/05/2008 0 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. A Class D license was previously issued to Tragon Corp., in combination with a Class B. They are now requesting to revoke the Class D license. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Class D License.doc Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: ORDINANCE NO. 2008- AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE,COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. Subsection D. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows: A. CLASS D. Licensee and d/b/a Address 1. Pardeep Inc. d/b/a 1165 Weiland Road 7-Eleven 2. White Hen Pantry, Inc. 1153 Arlington Heights Road 3. Buffalo Grove Pantry, Inc. 223 Dundee Road 4. Aldi, Inc. 1202 Dundee Road Section 2. The lass D license previously issued to Traggon Corp., 1400 Lake Cook Road, is now revoked. A Class B license also issued toTl'ragon Corp. remains. B. This Section 2 shall not be codified. Section 3 This ordinance shall be in force and effect from and after its passage and approval. AYES: NAYS: ABSENT: PASSED: APPROVED: Village President ATTEST: Village Clerk Board Agenda Item Submittal XI-D Requested By: William H Brimm Entered By: William H Brimm Agenda Item Title: Resolution No.2008- A Resolution Supporting the City of Chicago's Bid for the 2016 Olympic and Paralympic Games Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 04/22/2008 05/05/2008 � Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The attached Resolution is recommended for adoption in support of the City of Chicago and Chicago 2016 as they compete for the privilege to host the 2016 Olympic and Paralympic Games. The expression of support is consistent with not only Chicago's encouragement but is in support of regional initiatives brought forward by Councils of Government on behalf of Olympic organizers,promoters and civic organizations. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Municipal Olympic Support Resolution.doc Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: RESOLUTION NO.2008- A RESOLUTION SUPPORTING THE CITY OF CHICAGO'S BID FOR THE 2016 OLYMPIC AND PARALYMPIC GAMES WHEREAS, the City of Chicago (hereinafter "City") has been selected by the United States Olympic Committee as the U.S. Applicant City for the international competition to host the 2016 Olympic and Paralympic Games;and WHEREAS,the City and the counties and other municipalities in the metropolitan Chicago region are anxious to serve the Olympic Movement by embracing and celebrating the Olympic Games;and WHEREAS, the Olympic and Paralympic Games represent the best of the human spirit, and Chicago 2016 and the United States Olympic Committee are committed to bringing the 2016 Olympics and Paralympic Games to the Unites States for the benefit of all and to inspire harmony locally, nationally and globally,and WHEREAS, Chicago, a world-class city and region with remarkable diversity,culture,history and people, already holds a place in the international community as a city and a metropolitan area of immigrants from around the world who are eager to be ambassadors to visiting Olympic athletes;and WHEREAS, hosting the Games in the heartland of the country will provide a unique opportunity to enhance the development of Olympic sport in the Midwest and across the nation;and WHEREAS, the Olympic and Paralympic Games in Chicago would provide a spectacular experience for athletes, the Olympic Family, spectators, residents and the global viewing audience by celebrating the Games in the center of the City and throughout the metropolitan region and in the midst of millions of people who are passionate about sports and will create an energetic spirit inside and outside of the venues;and WHEREAS, Chicago is one of the transportation hubs of the world and can provide accessible transportation to international visitors through extensive rail, transit and motorways infrastructure, combined with world-class international airports. NOW THEREFORE BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES,ILLINOIS,that Section 1. The Village of Buffalo Grove supports the City of Chicago and Chicago 2016 as they compete for the privilege to host the 2016 Olympic and Paralympic Games. Section 2. The President and Board of Trustees of the Village of Buffalo Grove pledges its assistance to enhance the efforts of the City and Chicago 2016 to host the 2016 Olympic and Paralympic Games. AYES: NAYES: ABSENT: PASSED: 2003 APPROVED: 2003. Elliott Hartstein Village President ATTEST: Janet M. Sirabian Village Clerk Board Agenda Item Submittal xII-A Requested By: Gregory P Boysen Entered By: Linda J Miller Agenda Item Title: Resolution No.2008- A Resolution Approving an Agreement with the Village of Arlington Heights Concerning he Dundee Road Streetlighting Improvement Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 04/29/2008 05/05/2008 0 Consent Agenda PW Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. An Intergovernmental Agreement concerning the initial installation, ongoing ownership, operation and maintenance of the Dundee Road Streetlighting Improvement project with the Village of Arlington Heights was approved by the Village of Arlington Heights on April 21, 2008. It is recommended that the attached agreement be approved by the Buffalo Grove Village Board at their next meeting scheduled for Monday, May 5, 2008. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files ID ; r 05058agenda.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: RESOLUTION NO. 2008- A RESOLUTION APPROVING AN AGREEMENT WITH THE VILLAGE OF ARLINGTON HEIGHTS CONCERNING THE DUNDEE ROAD STREETLIGHTING IMPROVEMENT WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and, WHEREAS, the President and Board of Trustees of the Village of Buffalo Grove desire to cause the implementation of the Dundee Road Streetlighting Improvement; and, WHEREAS, the approval of a joint agreement with the Village of Arlington Heights is necessary in order to establish initial funding participation and subsequent ownership, operation and maintenance required for the project. NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of°the Village of Buffalo Grove, Cook and Lake Counties, Illinois as follows: 1. The agreement entitled "Agreement between the Village of Arlington Heights and the Village of Buffalo Grove related to the Initial Installation and Ongoing Ownership, Operation and Maintenance of Elements of the Dundee Road Streetlighting Improvement" is hereby approved. 2. The Village President is authorized and directed to execute the agreement for the Village. A copy of said agreement is attached hereto and made a part hereof. AYES: NAPES: ABSENT: PASSED: _ m , 2008 APPROVED: , 2008 APPROVED: Village President ATTEST: Vill,ige, Cleik GIPWDIRGRPU.HC\DUNDEE\Res 07.doe 3 r AGREEMENT BETWEEN THE VILLAGE OF ARLINGTON HEIGHTS AND THE VILLAGE OF BUFFALO GROVE RELATED TO THE INITIAL INSTALLATION AND ONGOING OWNERSHIP, OPERATION AND MAINTENANCE OF ELEMENTS OF THE DUNDEE ROAD STREETLIGHTING IMPROVEMENT This Agreement, made and entered into, this `5- day of_A'2' 2008, by and between the Village of Arlington Heights and the Village of Buffalo Grove. WITNESSETH THAT: WHEREAS, the 1970 Illinois Constitution(Art. VII, Sec. 10) and the Illinois Compiled Statutc:s, 5 ILCS 220/1-220/8, provide authority for intergovernmental cooperation; and, WHEREAS, a streetlighting improvement in the area along a portion of the Dundee Road Corridor as depicted on Attachment A(herein after referred to as the Dundee Road Streetlighting Improvement), would improve safety for vehicular and pedestrian traffic; and, WHEREAS, cooperation between the Village of Arlington Heights(hereafter referred to as Arlington Heights) and the Village of Buffalo Grove(hereafter referred to as Buffalo Grove)is desirable in order to effectively accomplish the installation and subsequent operation and maintenance of the Dundee Road Streetlighting Improvement; NOW, THEREFORE, it is agreed as follows: l. Buffalo Grove will perform or cause to occur or has caused to occur the preparation of plans, specifications and bidding documents and the construction of the Dundee Road Streetlighting Improvement, the preliminary plans for which project is Attachment A. 2. The Arlington Heights style streetlights and related wiring and equipment shall be owned, operated and maintained by Arlington Heights. Buffalo Grove shall own, operate and maintain Buffalo Grove style streetlights and related wiring and equipment. 3. All costs for the preliminary studies including warrant studies, preliminary design studies, the preparation of plans, specifications and bidding documents, the construction and construction engineering shall be initially paid for by Buffalo Grove. Upon award of the construction contract, Buffalo Grove will invoice Arlington Heights for 30% of the costs associated with the lighting designed and planned for construction adjacent to properties o within Arlington Heights, Arlington Heights shall then pay the amount involved with this invoice within 90 days. Upon final payment to the contractor for the completed project, Buffalo Grove will invoice Arlington Heights for its final costs related to the improvements which had initially been invoiced. Any Federal STP grant which is obtained shall proportionally apply to eligible Buffalo Grove and Arlington Heights costs. The determination and credit of available STP grant funding will be included in the final invoice to Arlington Heights. A tabulation of the preliminary estimate of cost and preliminary cost allocation estimates is Attachment B. 4. Contemporaneous with the execution hereof each party hereto shall furnish to the other party two certified copies of the Orders, Resolutions or Ordinances of the duly constituted corporate authority of that party authorizing and directing the execution of this agreement. Village of Arlington Heights Attest: /71 By illage Present Village Clerk Village of°Buffalo Grove Attest: By Village President Village Clerk GAPWDIRGRP\LHC\DUNDEE\Agmt 07.doc ti 2 AGREEMENT BETWEEN THE VILLAGE OF ARLINGTON HEIGHTS .AND THE VILLAGE OF BUFFALO GROVE RELATED TO THE INITIAL INSTALLATION AND ONGOING OXV1'\'ERSHIP, OPERATION AND MAINTENANCE OF ELEMENTS OF THE DUNDEE ROAD STREETLIGHTING IMPROVEMENT Attachment A Preliminary Plans for Project Ci ,P\ti'DIRGRPLHC'DINDEE' illegrrhmp°tl".A 07.e�a. , j� il 1 LU v i a I o 7+ p �rn L L LA w,+ O ?W � O� W 1 L J a,a m n p W p c I Z O O "4 � 4 4 4 cc Qe►.w. �" 7 4 s ��M +�r psi, r ru, ze Z � r Q c _; 2 =CL W Q ti g '� 6 ix) art 0 co op Q VLU �: Z . 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I.0 ¢ :f 'ww 09f VIw IN I•Z c ��w a o zid L; f w UIW I I lKI I.fl ^� LIW W PI AGREEMENT BETWEEN THE VILLAGE OF ARLINGTON HEIGHTS AND THE VILLAGE OF BUFFALO GROVE RELATED TO THE I 'ITIAL INSTALLATION AND ONGOING O"NERSHIP, OPERATION AND MAINTENANCE OF ELEMENTS OF THE DUNDEE ROAD STREETLIGHTING M PROVEMENT Attachment B Tabulation of Preliminary Estimate of Cost and Preliminary Cost Allocation Estimates Ci Pkl'DIRCiRP�LHC,DUNDFE\Anachment B 07 doc W N >00 4. Q+ SRRR818888i8o88888�� 8`88 118.2 (D w o^: $ � gv18 ,: g�ofr^ � - _" ..w_� ti ;$ out U ' I I I I. w p w•.Oi tT W O J1 � • I�i �n a+$ �� -�- - -�- �jI- c m T a f i 7 T-r'OC Gl J _ M .... „ .� j f }o 8 g r a.� GJ C 0! NyNw ovso o C.. A ro.., w�-. U ° O r ID ° I I I iT n _ i8f<RRR;88888'8l0 88R8oB8888B8o 088 � o8o8R888B88 8 e 88� 8� ro iS: �� i918r>$ e,o8 $ 3 � 8M1I8er8 �� a 988� o _ 058: :1�� 710' F� $ry '!o I =� I ° I 815 '.,RRS RI8SR88o81888�,8 olo8oR888 �❑8888888888p�o88 $�Ioe o 8 S � � �aa �•3 ! o Ri.. ..L. - o,- PI$g.^. RIB•'" GIs s i�S - - - 9 2S �I: � u��W o S 3 zlz z'�Iz ;oho f 3 3 3 i z "my zlzEpp ou,u004WI� W U[) 1 p W I ii I Z �CD i ! 1 !itsw u o u j I Y� J 111 alx NS�a�I w4 I� J` x i I � I r "+ r'" �i y � + � •.tl °� e j IN ry p+p clowns lceit ez YO o iinn; w a it P idiot 1 z � �;; � -l r to," ]6 J G o W a W o 0 3 W o r LJ a +r" "1• uyzd w a +a w �e k � �MI MI ¢ t f t v r fryll' '� k 1 � »rY)a a. r�J � I + �Ip�Le +.iR o ��@��1R�A_LLLL11_Ipd{� B .�ra 5i9C!EI7Ia" �li � � le" �I?�. o � a� "8 Board Agenda Item Submittal xII-B Requested By: Scott D Anderson Entered By: Scott D Anderson Agenda Item Title: Resolution 2008- A Resolution Authorizing the Extension of a Lease Between the Village of Buffalo Grove and Tap Room Hospitality, LLC.d/b/a Village Bar and Grill Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 04/30/2008 05/05/2008 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The current lease with Tap Room Hospitality LLC., d/b/a Village Bar&Grill is due to expire 12/31/2008. Staff has been served notice by the restaurant management team (Jim Leo &Ken Lindsey)regarding their desire to extend the current lease for an additional five years. As referenced in the current lease -cited under Section H. Extension - "Lessee has the option to renew the lease for an additional five-year term upon such terms and objective conditions as are mutually agreed upon between lessor and lessee. Lessee must give a written notice to lessor of any such desire to extend the lease at least one hundred twenty (120)days prior to the expiration of the term herein provided. Unless waived by lessor, any option to extend shall not be granted if lessee is in default on any of the terms, conditions, rights and responsibilities set forth in this lease." At this point staff does not oppose renewing the lease based upon the following observations, (1) Tap Room Hospitality has made significant improvements to the facilities including new carpeting,new upholstery in the booth,new chairs,new paint, and an addition of egg crate to help diffuse sunlight. (2) Service levels appear to be consistent with expectations and well as appropriate levels of management oversight. (3) Food quality and selection appear to be a positive with patrons. (4) The facilities for the most part are clean with the occasional gentle prodding of staff if conditions deteriorate. (5) Amounts due for rent and utility reimbursements will be satisfied prior to the start of the next five year renewal. (6) Jim and Ken have recruited a third member to help manage operations. Brett Gaylor appears to be fully engaged in operations and appears to be willing to make an equity contribution upon the village extending the lease. Carmen has worked very diligently with the management team to ensure success with the first five criteria cited above and has met with them to clarify the village's desire to continue to meet/or beat our expectations over the next five years. Tap Room Hospitality continues to be good partner with the village. It is the intention of staff to work with Tap Room Hospitality over the next five years to address more significant capital improvements (i.e.patio). Those efforts will be incorporated in the Capital Improvement Plan document. Tap Room will continue with its commitment to maintain the current status of the facilities and related furniture and equipment. Attached is a resolution that will amend Section A. Purpose of the Lease -to change the dates of the lease. Staff has maintained the same open clause language in Section H. for a future extension. The resolution will be presented to the Village Board on May 5th. Again,we are attempting to grant the extension sooner rather than later in the year to demonstrate a commitment Tap Room by not keeping them in limbo so that they can begin planning for future years. A representative of the management team will be available on May 5th, for any questions. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files lease ex.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: WILLIAM H.BRIMM FROM: SCOTT D.ANDERSON --- SUBJECT: TAP ROOM HOSPITALITY—LEASE EXTENSION DATE: 4/30/2008 CC: CARMEN MOLINARO The current lease with Tap Room Hospitality LLC.,d/b/a Village Bar&Grill is due to expire 12/31/2008. Staff has been served notice by the restaurant management team aim Leo&Ken Lindsey)regarding their desire to extend the current lease for an additional five years.As referenced in the current lease-cited under Section H.Extension- "Lessee has the option to renew the lease for an additional five year term upon.such terms and objective conditions as are mutually agreed upon between lessor and lessee.Lessee mustgive a written notice to kssor of any such desire to extend the lease at least one hundred twenty(120)days prior to the expiration of the term herein provided Unless waived by lessor,any option to extend shall not be granted if lessee is in default on any of the terns,conditions,rights and respowibikties set forth in this lease." At this point staff does not oppose renewing the lease based upon the following observations, (1) Tap Room Hospitality has made significant improvements to the facilities including new carpeting, new upholstery in the booth,new chairs,new paint,and an addition of egg crate to help diffuse sunlight. (2) Service levels appear to be consistent with expectations and well as appropriate levels of management oversight. (3) Food quality and selection appear to be a positive with patrons. (4) The facilities for the most part are clean with the occasional gentle prodding of staff if conditions deteriorate. (5) Amounts due for rent and utility reimbursements will be satisfied prior to the start of the next five year renewal. (6) Jim and Ken have recruited a third member to help manage operations.Brett Gaylor appears to be fully engaged in operations and appears to be willing to make an equity contribution upon the village extending the lease. Carmen has worked very diligently with the management team to ensure success with the first five criteria cited above and has met with them to clarify the village's desire to continue to meet/or beat our expectations over the next five years.Tap Room Hospitality continues to be good partner with the village. It is the intention of staff to work with Tap Room Hospitality over the next five years to address more significant capital improvements(i.e.patio).Those efforts will be incorporated in the Capital Improvement Plan document.Tap Room will continue with its commitment to maintain the current status of the facilities and related furniture and equipment. Attached is a resolution that will amend Section A.Purpose of the Lease-to change the dates of the lease. Staff has maintained the same open clause language in Section H.for a future extension.The resolution will be presented to the Village Board on May 5th.Again,we are attempting to grant the extension sooner rather than later in the year to demonstrate a commitment Tap Room by not keeping them in limbo so that they can begin planning for future years. A representative of the management team will be available on May 5th,for any questions. RESOLUTION 2008- A RESOLUTION AUTHORIZING THE EXTENSION OF A LEASE BETWEEN THE VILLAGE OF BUFFALO GROVE AND TAP ROOM HOSPITALITY, LLC. d/b/a VILLAGE BAR AND GRILL WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois State Constitution of 1970; and WHEREAS, it has determined that it is in the best interest of the village to lease the restaurant and beverage services at the Buffalo Grove Golf Club. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS that: Section 1. The Village President and Clerk are hereby authorized to execute a lease extension attached hereto as Exhibit "A" entitled "Lease Amendments Between the Village of Buffalo Grove and Tap Room Hospitality, LLC. d/b/a Village Bar and Grill" dated as of the lst day of January, 2009. Section 2. Village staff is hereby directed to insure that this lease extension is implemented in order for full service to continue at the Buffalo Grove Golf Club beginning January 1, 2009. AYES: NAYES: ABSENT: PASSED: ,2008. APPROVED: ,2008. village President Village Clerk LEASE AMENDMENTS BETWEEN THE VILLAGE OF BUFFALO GROVE AND TAP ROOM HOSPITALITY, LLC. d/b/a VILLAGE BAR AND GRILL These Lease amendments are made and entered into this 1st day of January, 2009, by and between the Village of Buffalo Grove, a municipal corporation ("Lessor") , and Tap Room Hospitality, LLC. d/b/a Village Bar and Grill an Illinois limited liability company ("Lessee") and hereby amend the Lease dated as of June 21, 2004: Section A. Purpose of Lease: 1. Lease: Lessor hereby leases to Lessee the exclusive, subject to the restrictions noted in Section G.2. and Addendum "A", rights to operate the restaurant facilities and lounge located in the Buffalo Grove Golf Course Club House at 48 Raupp Boulevard, Buffalo Grove, Illinois. The leased areas are further depicted in part on Exhibit "A" attached hereto and may hereinafter be referred to as the "Premises" and are to be used and occupied by Lessee as restaurant, bar and lounge (sale of liquor included) for the term commencing January 1, 2009 through December 31, 2013. An extension to this Lease may be granted upon terms mutually acceptable to both parties to this Lease for a term to be determined, unless otherwise terminated as hereinafter set forth. Premises will also include areas as further depicted on Exhibit" All as leased area and other areas as included from time to time by amendment hereto. Additionally, the Lessee shall be given access to areas adjacent to the club house facilities that will include but not be limited to patios, event tents and golf course grounds for the purpose of utilizing beverage carts. Section B. Terms and Conditions: 9. Security Deposit: Lessee shall post a performance bond with the Lessor, in the amount of $5, 000 for the faithful performance of this Lease. The performance bond shall be in a form and manner acceptable to the Lessor. If for any reason Lessor shall be required to draw from said security deposit, Lessee shall replenish within thirty (30) days said draw to initial balance of deposit. In addition, Lessee agrees that said performance bond shall be drawn by the Lessor if Lessee ceases operations at any time, for whatever reason, prior to December 31, 2013, not withstanding paragraph F.1. Section F. Termination: 1. Termination: In the event of any default in the terms hereof and if the same are not corrected within thirty (30) days (with the exception being the failure to remit rent or utility reimbursements which should be corrected within ten (10) days from written notice of same] , the Lessor may terminate the Lease and take possession of the Premises and equipment with the institution of eviction proceedings and the exercise of due process of law. Each of the parties hereto shall have the recourse to any court of law or equity to enforce the provisions of this Lease as set forth herein. Lessee shall have an option of terminating this Lease by providing written notice to Lessor no later than November 1, 2009 and on each November 1st thereafter, effective the following December 31st. Reasons for termination shall be demonstrated to and approved by the Lessor prior to any such termination. Upon termination for whatever reason, the Lessee shall deliver up the Premises and the equipment listed in the attached Exhibit "B" (along with any replaced equipment or furnishings that cannot be removed) and that equipment and furnishings noted in Section D, Paragraph 3 that Lessor has exercised its right of first refusal on in a clean, operating and sanitary condition except for ordinary wear and tear. Section G. General Conditions: 4. Authorized Representative/General Manager: The only authorized agent of the Lessor shall be the Lessor's Village Manager unless so noted in this Lease. The authorized agent of the Lessee shall be Jim Leo. Lessee affirms that the on-site General Manager, at the time of execution of this Lease, will be Ken Lindsey. It is further affirmed that Mr. Lindsey is a 50% owner in Tap Room Hospitality, LLC. Should there be a change in the on-site General Manager, such change shall be approved by Lessee, whose approval shall not unreasonably be withheld. 5 Notices: All notices provided herein, shall be effective three (3) days after mailing if mailed by certified mail with return receipt to the parties hereto and immediately if served personally as follows: LESSOR: Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, Illinois 60089 Attn: Village Manager Regarding Use Notices: Village of Buffalo Grove 48 Raupp Boulevard Buffalo Grove, Illinois 60089 Attn: Director of Golf Operations LESSEE: Tap Room Hospitality, LLC. 48 Raupp Boulevard Buffalo Grove, Illinois 60089 Attn: Jim Leo Section H. Extension of Lease: 1. Extension of Lease: Lessee shall have the option to renew this Lease for an additional five-year term upon such terms and objective conditions as are mutually agreed upon between Lessor and Lessee. Lessee must give a written notice to Lessor of any such desire to extend the Lease at least one hundred twenty (120) days prior to the expiration of the term herein provided. Unless waived by Lessor, any option to extend shall not be granted if Lessee is in 3 default on any of the terms, conditions, rights and responsibilities set forth in this Lease. IN WITNESS WHEREOF, the parties hereto have caused this Lease to be executed as of the day and year first above written. LESSOR: LESSEE: Village of Buffalo Grove Tap Room Hospitality, LLC. d/b/a Village Bar and Grill Village President President ATTEST: Village Clerk Board Agenda Item Submittal xIII-A Requested By: Dick Kuenkler Entered By: Debra J Akers Agenda Item Title: Award of Bid-2008 Sidewalk Project to Suburban Concrete, Inc. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 04/18/2008 05/05/2008 0 Consent Agenda PW Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $276,000 Additional Notes regarding Expenditures: Funds for project approved as part of Village's FY 2008 Budget Type the body of the cover memo here. Requests cannot be submitted if this field is blank. On March 17, 2008,the Village Board authorized the bidding for the 2008 local sidewalk removal and replacement program. On April 15, 2008,bids were opened and reviewed. Staff has reviewed the bids for the 2008 Sidewalk Project with the lowest responsible bidder being Suburban Concrete, Inc., in the amount not to exceed $274,941.25. Staff recommends award of the bid to Suburban Concrete, Inc. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files ID ; r i 08 SVV Award of Bid.PDF Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: VRI A►.GE OF ' BUFFALO GROVE Fifty Raupp Blvd. Buffalo Grove,160089-2100 Phone 847-459-25M Fax 847-459-0332 To: President and Board of Trustees From: Jane Olson Subject: Bid Opening - 2008 Village of Buffalo Grove Sidewalk Project Date: April 15, 2008 On April 15, 2008 at the Village of Buffalo Grove Village Hall, 50 Raupp Boulevard, the bid opening was held reference the above stated bid. The following people were in attendance: John Voightman, Suburban Concrete; Pete Martire, Globe Construction; John Westberg, A. Lamp Concrete; Scott Greenhill, B & G Services; Jaime Guerrer, Leon Construction; George Chavez, JG Demo Inc., Mark Biederwolf, Civil Engineer,Village of Buffalo Grove; Jane Olson, Deputy Village Clerk. Bidder Bid Bid Bond JG Demo, Inc. $375,085 yes P.O. Box 1085 Addison, IL 60101 Leon Construction $422,911.25 yes 1407 S. 61st Ave. Cicero, IL 60804 Globe Construction $346,705.50 yes 1781 Armitage Addison, IL 60101 Suburban Concrete $274,941.25 yes 6 Sequoia Rd. Hawthorn Woods, IL 60047 B & G Services $405,415.50 yes 1817 Anthony Ln. McHenry, IL 60051 Bidder Bid Bid Bond A. Lamp Concrete Contractors $336,953.60 yes 800 W. Irving Park Schaumburg, IL 60193 D'Land Construction $435,178.00 yes 600 S. County Line Rd. #1N 8ensenvi Ile, IL 60106 Schroeder & Schroeder $279,733.25 yes Concrete Contractors 7306 Central Park Skokie, IL 60076 G& M Cement Construction $340,758.50 yes 58 W. Commercial Rd. Addison, IL 60101 Meridian Construction $380,497.00 yes 1415 Laura Lane Lake Bluff, IL 60044 MBA Cement Work $307,879.25 yes 570 County Line Rd. 8ensenviile, IL 60106 Bids will be reviewed and a recommendation will be forthcoming. ane Olson, Deputy Village Clerk Notice to Bidders The Vll lope of Buffalo Grove will be accepting bids for the 2006 Village of Buffalo Grove Sidewalk Project. Bids will be received until 10:00 a.m.on Tundra,April CERTIFICATE OF PUBLICATION 16,2009,at which time they will be publicly opened and read.They should be sealed Paddock Publications, Inc. and marked"2000 Vfllose of Buffalo Grove Sidewalk Project"and be delivered to the Village Clerk so Daily Herald the Boulevard Buffalo Grove, Illinois 6W. De- tailed specifications are of a Public Works, ,en%mer. Corporation organized and existing under and by virtue of the laws of in Public Works,1 _CUPP Bo Division, Sl aupp the State of Illinois, DOES HEREBY CERTIFY that it is the publisher Boulevard, Buffalo Grove, Phone;(847)459-2523. of the DAILY HERALD. That said DAILY HERALD is a secular Janet M.Sirablan Village Clerk newspaper and has been circulated daily in the Village(s)of Published in Dolly Herold March 22,2000 u0�66261N Algonquin,Antioch, Arlington Heights,Barrington, Barrington Hills, Lake Barrington,North Barrington,South Barrington, Bartlett,Batavia, Buffalo Grove,Burlington,Carpentersville,Cary,Deer Park,Des Plaines, South Elgin,East Dundee,Elburn, Elgin,Elk Grove Village,Fox Lake, Fox River Grove,Geneva,Gilberts, Grayslake, Green Oaks, Gurnee, Hainesville,Hampshire,Hanover Park,Hawthorn Woods,Hoffman Estates, Huntley,Inverness,Island Lake,Kildeer,Lake Villa,Lake in the Hills, Lake Zurich, Libertyville, Lincolnshire, Lindenhurst, Long Grove, Mt. Prospect,Mundelein,Palatine,Prospect Heights, Rolling Meadows, Schaumburg, Sleepy Hollow, St. Charles, Streamwood, Tower Lakes, Vernon Hills, Volo, Wauconda, Wheeling, West Dundee, Wildwood, Campton Hills County(ies)of Cook, Kane, Lake, McHenry and State of Illinois, continuously for more than one year prior to the date of the first publication of the notice hereinafter referred to and is of general circulation throughout said Village(s), County(ies)and State. I further certify that the DAILY HERALD is a newspaper as defined in "an Act to revise the law in relation to notices" as amended in 1992 Illinois Compiled Statutes, Chapter 7150, Act 5, Section 1 and 5. That a notice of which the annexed printed slip is a true copy, was published March 22, 2008 in said DAILY HERALD. IN WITNESS WHEREOF, the undersigned, the said PADDOCK PUBLICATIONS, Inc.,has caused this certificate to be signed by, this authorized agent, at Arlington Heights, Illinois. PADDOCK PUBLICATIONS, INC. DAILY HERALD NEWSPAPERS U B Authorized Agent Control# T4046575 � . �. . s a = _\ }{{ : a a R a@ r a ° a \ )\) In 11 } } \ o To e a a a e \ : 7 \ % o o /\ ! c 3 }( `5 `{« : @ R : : @ : I.T ; @ a a a R a \ a i Tio / §§ Cl) \ ke @ : §2 }f_ �� ® ) { o }\ ` \ \ \ k - in / \ \ \ � : a : E § \ i \000 o o o k ( k o \ \ \ } \ { { : a » f { : o Ifo § a } \ \\ o \ \ \ \ } \ \ 2 \y \} } t \ % \ « ` Board Agenda Item Submittal xIII-B Requested By: Dick Kuenkler Entered By: Debra J Akers Agenda Item Title: Award of Bid-2008 Bike Path& Parking Lot Improvement Project to Allstar Asphalt, Inc. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 04/18/2008 05/05/2008 0 Consent Agenda PW Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $131,200 Additional Notes regarding Expenditures: Funds for project approved as part of Village's FY 2008 Budget Type the body of the cover memo here. Requests cannot be submitted if this field is blank. On March 17, 2008,the Village Board authorized bidding for the FY 2008 Bike Path and Parking Lot Improvement Project. Bids were received on April 17, 2008 and were evaluated by staff. Staff recommends awarding the contract to the lowest responsible bidder,Allstar Asphalt, Inc., in the amount not to exceed $131,193.30. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files ID ; add`1i �i r 08 BP Award of Bid.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: VILLAGE OF C , BUFFALO GROVE Fifty Raupp Blvd. Buffalo Grove,IL 60089-2100 Phone 847-459-2500 Fax 847-459-0332 To: President and Board of Trustees From: Jane Olson Subject: Bid Opening -Village of Buffalo Grove 2008 Bike Path and Parking Lot Project Date: April 17, 2008 On April 17, 2008 at the Village of Buffalo Grove Village Hall, 50 Raupp Boulevard, the bid opening was held reference the above stated bid. The following people were in attendance: Rusty Welch, Greg Greenhill Construction; Jonathan Howe, Hard Surface Solutions; Maurice Q, Leon Construction; Steve Gagrr, Allstar Asphalt; Kevin Kennebeck, B Performance Paving Ltd.; Dick Fish, Madeval Construction; Mark Biederwolf, Civil Engineer, Village of Buffalo Grove; Jane Olson, Deputy Village Clerk. Bidder Bid Bid Bond RIC Concrete Concepts Inc. $214,552.04 yes 17950 West Route 173 Old Mill Creek, IL 60083 Chicagoland Paving $172,561.00 yes Contractors, Inc. 225 Tilser Rd. Lake Zurich, IL 60047 Maneval Construction Co., Inc. $258,665.31 yes 101 N. Corporate Ct, #D Grayslake, IL 60030 Leon Construction $206,031.70 yes 1407 S. 615t Ave. Cicero, IL 60804 Performance Paving $200,788.10 cashiers check 520 Bonnie Rd. Wauconda, IL 60084 Bidder Bid Bid Bond Allstar Asphalt, Inc. $131,193.30 yes 165 W. Hintz Rd. Wheeling, IL 60090 Greg Greenhill Construction Co. $196,509.50 yes 5419 Hayden Ln. Ringwood, IL 60072 Meridian Construction $197,579.57 yes 1415 Laura Lane Lake Bluff, IL 60044 A. Lamp Concrete Contractors $211,742.55 yes 800 W. Lrving Park 5chaumburg, IL 60193 Bids will be reviewed and a recommendation will be forthcoming. bane Olson, Deputy Village Clerk Notice to Bidders The VI I loge of Buffalo Grove will be accepting bids for the contract entitled, "Vil- lage of Buffalo Grove,2gg6 Bike Path and Parking Lot Improvementsti Bids will CERTIFICATE OF PUBLICATION be received Improvement*". Bids a.m. of whichdtime they'willl°be Paddock Publications, Inc. publicly opened and read. They should be sealed and marked"Village of Buffalo • Grove,2000 ot1c.Path and Daily Herald Parkin Lb iver d to ments',and be delivered to the Village Clerk u So RoUop Boulevard, Buffalo Corporation organized and existing under and by virtue of the laws of fallGrove, Illinois, ONO. De- ovae obie of the Deppoortment the State of Illinois, DOES HEREBY CERTIFY that it is the publisher of Public Works,Engineer- Ing Olvislon, 51 Roupp of the DAILY HERALD,That said DAILY HERALD is a secular IInno s,6ob8levard Buffalo Grove, newspaper and has been circulated daily in the Village(s) of Phone:(847)459.2523. Janet M. lan Clerk on Village Clerk Algonquin,Al uin+ + g arrg Antioch Arlington Heights, Barrington, g Barrin ton HillPubs, ed in Dolly Herald March h22,200812465n)N Lake Barrington,North Barrington,South Barrington, Bartlett,Batavia, Buffalo Grove,Burlington,Carpentersville,Cary,Deer Park,Des Plaines, South Elgin,East Dundee,Elbum, Elgin,Elk Grove Village,Fox Lake, Fox River Grove,Geneva,Gilberts, Grayslake, Green Oaks, Gurnee, Hainesville,Hampshire,Hanover Park,Hawthorn Woods,Hoffman Estates, Huntley,Invemess,Island Lake,Kildeer,Lake Villa,Lake in the Hills, Lake Zurich, Libertyville, Lincolnshire, Lindenhurst, Long Grove, Mt. Prospect,Mundelein,Palatine,Prospect Heights, Rolling Meadows, Schaumburg, Sleepy Hollow, St. Charles, Streamwood, Tower Lakes, Vernon Hills, Volo, Wauconda, Wheeling, West Dundee, Wildwood, Campton Hills County(ies)of Cook, Kane, Lake, McHenry and State of Illinois, continuously for more than one year prior to the date of the first publication of the notice hereinafter referred to and is of general circulation throughout said Village(s), County(ies)and State. I further certify that the DAILY HERALD is a newspaper as defined in "an Act to revise the law in relation to notices" as amended in 1992 Illinois Compiled Statutes, Chapter 7150, Act 5, Section 1 and 5. That a notice of which the annexed printed slip is a true copy, was published March 22 2008 in said DAILY HERALD. IN WITNESS WHEREOF, the undersigned, the said PADDOCK PUBLICATIONS, Inc.,has caused this certificate to be signed by,this authorized agent, at Arlington Heights, Illinois. PADDOCK PUBLICATIONS, INC. DAILY HERALD NEWSPAPERS Bul Author .ed Agent Control# T4046579 8 �I w; �� c 81 8 8 _ old Iw I I j �i Y Iw i lol log Iw w{ 2 ! TT P � � to ie1 8 8 0 8 18 m 8 i �i � „1 is I I olol ajn o1 �I 18 Iw wl 18 '°' ( I "I Ito i x 18 8; s o 81 to i x o w' of io Igl Ig' wl of I I I � � I ml I I I Im o m Ia Y� �8 0l 8 I w h wl 0 8 SI 8 8 N� 8 LL I qlo I"� wl Iol � 01 m� of ! III '' s I=o IG E Sol � is col of h � i I I a� ql �i IS �I m � I Ialal _� i � It al Im I dl w a I w I wl _ Board Agenda Item Submittal xIV A Requested By: Robert E Pfeil Entered By: Robert E Pfeil Agenda Item Title: Request by the Buffalo Park District-Amendment of Ordinance No.2006-39 Concerning Services Offered at the Buffalo Grove Fitness Center(Vitality Spa) Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 04/30/2008 05/05/2008 Regular Agenda Planning 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Michael Rylko of the Buffalo Grove Park District has submitted the attached memo dated February 26, 2008 requesting amendment of the special use concerning services offered at the Fitness Center. Also attached are exhibits to Ordinance No. 2006-39 concerning the uses that are currently allowed. At the direction of the Village Board, staff will prepare an ordinance amending the special use to allow the new services. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Fill Diu Request for special use amendment—Mike Rylko_2-26-2008.pdf Exhibits D E F G Ord 2006-39_Spa_BG Fitness Center.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: To: Bill Brimm, Village Manager From: Mike Rylko, Executive Director Re: Request for Special Use Amendment Date: February 26, 2008 As you can well imagine, the spa business is a business that is constantly evolving and one that requires managers to add services that are desired by their clientele. The Buffalo Grove Fitness Center Vitality Spa is no exception. We are constantly looking at ways to improve our services and the methods of delivery. Over the past several months, many of our guests have asked if the spa includes "waxing"in our menu of services. At this time, we of course do not. But because the requests have increased, we felt it was time to request an amendment to the Special Use Ordinance 2006-39 which would allow waxing. Spa Operation Review Because some time has elapsed since the original Special Use Ordinance was passed, a short review of the spa operation is in order. Opening in June of 2007, the spa is owned by the Buffalo Grove Park District and is managed by Northwest Community Hospital. Through this arrangement, the community at large is the beneficiary of incredible services provided by highly trained professionals. Other services available include: massage therapy,reflexology,facials, wraps, microdermabrasion, and therapeutic manicures and pedicures. Description of Waxing Services Waxing is a method of semi-permanent hair removal which removes the hair from the root. New hairs will not grow back in the previously waxed area for 2-8 weeks, depending on the person. Almost any area of the body can be waxed,including eyebrows,face, bikini area,leg, arms, back, abdomen and feet. There are many types of wax suitable for removing unwanted hair. If waxing is done regularly for several years,permanent hair reduction may be achieved. Waxing is accomplished by spreading a wax combination thinly over the skin. A cloth or paper strip is then pressed on the top and pulled off with a quick movement against the direction of hair growth. This removes the wax along with the hair and dead skin cells,leaving the skin smooth. Another method of waxing involves hot wax, a soft wax directly applied to the skin. The wax then hardens when it cools,thus allowing the easy removal by a therapist without the aid of cloths. This waxing method is very beneficial to people who have sensitive skin. When someone has their eyebrows waxed,it is common to have the licensed estheticians and cosmetologists perform a technique called eyebrow and eyelash tinting. Tinting is for those with very fair or grey brows that would like to darken their brows to match their hair color and to enhance their appearance. This procedure is done with products that contain vegetable dye and is considered safe for the facial areas. Eyelash/Eyebrow tinting last approximately 3-6 weeks and is a great treatment for those who lead busy and active lifestyles and wish to have bold lashes without the use of mascara. This is ideal for vacationers who spend time at the pool but still with to have the appearance of mascara without the black running down their face. These services would be provided by Licensed Estheticians or Cosmetologists only. Competitor Analysis Vitality Spa Manager Wendy Tomsky was first asked to investigate if this service was offered by other medically based,fitness centers in the region. In other words, we specifically asked fitness centers that are operated or managed by hospitals if they offer waxing as a service. In every case, these medically based,fitness centers offered waxing as a service. The following medically based,fitness centers were included in this analysis: Lake Forest Health and Fitness Institute, Lake Forest,Illinois (Zoning -R-4, Residential, Special Use) Good Shepherd Hospital Health and Fitness Center, Barrington, Illinois (Zoning -B-3, Office) Edward's Health and Fitness Center and Spa at Seven Bridges, Naperville, Illinois (Zoning - Office, Research/Light Industrial) The Wellness Center, Arlington Heights, Illinois (Zoning—I-Industrial) However, eyebrow/eyelash tinting is only done at Lake Forest Health and Fitness Institute and The Wellness Center. Client Support As mentioned earlier, spa staff had reported to the Park District that many clients had asked for these services. We asked them to simply ask their clients if they would schedule waxing/eyebrow/eyelash services at Vitality Spa if they were offered. In only three days time, 52 clients indicated they would in fact schedule those services at Vitality Spa. Of course this is not a scientific analysis by any means. However,over a three day period,those types of numbers reflect tremendous support. Pricing Pricing for these services will be consistent with our current pricing philosophy. We have a professional and experienced staff in a facility that creates an incredible spa experience. However, we also recognize that there are a number of spas in the area. Therefore,pricing will be competitive but will be established to attract and retain clients. Summary The Buffalo Grove Park District has invested heavily in providing an incredible fitness experience for the residents of Buffalo Grove. By all measures,the Park District has been successful in the delivery of these services. The Village agreed in July of 2006 that the addition of Vitality Spa would in fact enhance the fitness experience of our membership and would also expand services to many others. The people using the spa have requested services that are standard services at other medically-based fitness centers. The Park District is requesting that the Village Board accept our request to Amend the Special Use Agreement contained in Ordinance 2006-39, to allow waxing and eyebrow/eyelash tinting. EXHIBIT D RECEIVED JUNE 5, 2006 PROPOSED SERVICES VIICRODERMABRASION itilicrodertnabrasion is a safe and gentle resurfacing technique that incorporates the use of tiny niierocrystals to quickly cxfoliate and polish the skin. When performed in a series of treatments, Micxodernabrasion can reduce the appearance of fine lines, hyperpigmentation, and acne scars. It is also effective in the reduction of wrinkles and sun damage leaving the skin smoother and with a softer glow. THERAPEUTIC MANIC'URE This hand and nail treatment combines exfoliants and skin-nourishing therapies with massage to restore nail and cuticle health and to relax tired and stiff hands and forearms. The service also includes a paraffin treatment designed to soften the hands and to restore moisture absorbency and also incorporates hand reflexology to target specific problerns. Thee treatment concludes with an organic polish that has nail strengthening and nourishing properties that provide a natural protective environmental barrier for the nails and promotes healthy growth. (Vitality Spa will not offer acrylic nails nor will exclusive polish services be available on the menu of'services as these applications are not considered to be therapeutic in nature) THERAN-ATFIC PEDICURE_, This therapeutic treatment for feet combines exfoliants and. skin-nourishing therapies with a relaxing massage that leaves tired and calloused feet feeling smooth, soft, and coinlortable. The treatment includes nail shaping, cuticle conditioning, a paraffin treatinent, and buffing to complete the pedicure, and concludes with an organic polish that has nail strengthening and nourishing properties that provide a natural protective environmental barrier for the nails and promotes healthy growth. The treatment also includes a combination.of`reflexology and hot stone rnassagc to target specific ailments. ACUP[INC" FI. RE As cited by the National Center for Complementary and Alternative :Medicine and the National fnStltnteS of Health (NfH), acupunctur-c is one of the oldest, most commonly used medical procedures in the world, having originated in China nearly 2000 years ago. This alteniative form of therapy has risen In popularity throughout the United States and WCstern cultures and has become one of-the complementary and alternative rrtedicine (CAM) that is commonly covered by insurance. 1n 1996, the Food and Drug Administration approved acupuncture needles for use by licensed practitioners providing that the needles usCd are sterile and labeled for single use.' Throughout the LT.S., acupuncture is becorning widely practiced by many medical professionals including physicians, dentists, and acupuncturists in an effort to bring relief and pain prevention to 1 U.S. Food and Drug Administration. Acupuncture needles no longer investigational. FDA Consumer. 1996;30(5). Also available at: wxvw.fda.gov/fdac/departs/596_upd.html. patients in need.' "The treatment involves manual penetration of the skin by a qualified and licensed practitioner using thin, solid and metallic needles that are manipulated by hand or by electrical stimulation. The needles are strategically placed along pathways of the body referred to as meridians. It is believed that acupuncture actually affects the regulation of the body's nervous system as it relates to sensation and involuntary body functions, which aids the activity of endorphins and immune system cells at various points throughout the body.3 4 In many instances, acupuncture is used by medical professionals as an adjunct to other medical treatments or even as an alternative treatment option. Evidence suggests that acupuncture is successful in providing relief to a variety of medical ailments including the following: HEADACHES FIBROMYALGIA MENSTRUAL CRAMPS CARPAL, TUNNEI., SYNDROME LOW BACK PAIN TI'NNIS ELBOW OSTEOARTIIRIC CONDITIONS MYOFASCIAL PAIN Recent studies by the NIH have also shown acupuncture to have promising results in the treatment of adult postoperative and chemotherapy nausea and vomiting, as well as postoperative dental pain. The organization also cites its usefulness in stroke rehabilitation and. asthma. In 2004, both hotlSeS of the Illinois Legislature unanimously passed Senate Bill 22541, which allows licensed Illinois acupuncturists to be able to treat patients without a physician referral. This new legislation brought Illinois together with over 30 states that currently allow acupuncturists to treat patients without any referral or order from a physician. With its legally accepted status in Illinois, the practice of acupuncture has become one of the professions most recently regulated by the Department ol'Professioiial Regulation. Additionally, the state of Illinois has established the Board of Acupuncture, v-which_ is charged with providing expert knowledge and professional advice on administrative rules, conduct, performance and disciplinary matters. Culliton PD. Current utilization of acupuncture by United States patients. Abstract presented at: National Institutes of Health Consensus Development Conference on Acupuncture; 1997. Takeshige C. Mechanism of acupuncture analgesia based on animal experiments. In: Pomerantz B, Stux G, eds. Scientific Bases of Acupuncture. Berlin,Germany: Springer-Verlag; 1989. ' Lee BY, LaRiccia PJ, Newberg AB. Acupuncture in theory and practice. Hospital Physician. 2004;40:11 AS. t0 O O N H N d �.y pQ z Cl) U) CO) w J (zl W W Z V D In W > > � z p O W "0 Q w Z p L] w to a. W J Z W � ` Q U U J Q W .. M N w a a Z O LLI a. 0 WO IL W ce ` O x x U ~ x cn w s w H c adz H W _ ' gt - 4 #�� '55 NOW Air ti � . -F .� W . .. a. U , Uw O W y M' Z p ... Lu LL, LLI y c� Q 0 N W Q y" ` -� w 1-. p CO ai w o o a W � z m �- ga Q O O w z 1 0 W w n}. a m J U Q � ��- Qo w p m� zw o x g i "' o O w z cr. 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E C ` Z co cn N U !n C 0 (o Q) O N 4 C O O _ _ �_ �_ cu m a) L .0 co co co c o co U c0 L C O O Z fn m 1— U) U Z Z Z co -- _ —i 2 C7 �E H m > co U �0 0 O N G7 uj W Z 7 W w � W � W X u x X X X x X a=�=X X X X X } a a 4 : 1— W O : w > �- x x x x x CL W d cn g w a 0 LZ r � J J Q a a n a a n W W U Z V m LL LL O Z_ 7 w a 0 W r i w a N R S W J s 9 cn E N � t 4— v � W, 6 a`r 14 a JS O ' - Lam:="`' + 4..:� Q.t7 x N. � J„. .Ul W N " , Uj too p,��" � �-; � •�. o �r r� '+� � u� t- �«+ � as � +:. Ul `-rya R, A d 4 t'! Co- w z io Board Agenda Item Submittal xIv B Requested By: Ghida Neukirch Entered By: Ghida Neukirch Agenda Item Title: Petition:Amendment to the Town Center P.U.D., Partners in Obstetrics and Gynecology,210 McHenry Road. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 04/29/2008 05/05/2008 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Dr. Brian Locker, a physician and partner of Partners in Obstetrics and Gynecology, has submitted the attached Petition for Concept and Preliminary Plan Review . Dr. Locker proposes to lease the approximate 1,900 sq.ft. vacant space adjacent to Advocate Medical Group in the Town Center. The space is located within the Commercial/Recreational sub-district within the B-5 Town Center Planned District. The medical practice is a division of the Midwest Center for Women's Healthcare. The practice has been subleasing space from Advocate Medical in the Town Center and wishes to expand into this adjacent vacant space. The practice would employ one to two doctors and up to seven personnel in the office. The hours of operation would be 8:00 a.m. to 7:00 pm, Monday through Thursday; 8:00 a.m. to 5:00 p.m., Friday; and 8:00 a.m.to noon, Saturday. Office use is not listed as a permitted use in the Commercial/Recreational sub-district, but "mixed occupancies" are allowed as a special use. In 1997 the Village amended the Town Center PUD to allow Advocate Medical Center to occupy 5,600 square feet on the ground level at 214 McHenry Road, and approved another amendment in 1999 to allow an expansion of 2,034 square feet. The Town Center consists of 131,875 square feet, not including the two restaurant outlots and eSkape. The proposed office area of 1,900 square would bring the total office or special uses* in the main Town Center buildings to 20,659 square feet, or 15% of the total floor area. There are currently five available units within the two buildings for a total of 11,320 sq.ft. The property manager has indicated that the lack of visibility of the vacant space at 210 McHenry Road from the roadway has hindered their ability to lease the site for retail use. If the Board supports the petitioner's request, an Ordinance amending the PUD would be prepared for the Board's consideration. * Advocate Medical,Baird&Warner,Marc Schwartz,Bay Shul. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files S CAN 1281 000.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: G' VILLA GE OFSUFFAL0 GROVE PE7777ON FOR CONCEPT AND PRELIMINARY PLAN REVIEW NzAS Acm TmT rmE coAwrAm PAnhAwmY mAAa wzu Nor&mFv&"w L 17L 7M FE7moNNns emv MAY COMP E7Fa AW A"RMLOEv PLANS AME!OFA ER U47V tALS HAVE BEEN SATISFACTORILY SUBM"M TO THE PLANN7NQ SERVICES MVIMA IF PAMMAER HAS ANY QU£SWONS CONCE'RNNWQ REQUIRED WTERLAM PLEASE CALL THE DIVISION OF PLAMG SERVICES Ar 847-CGs wra. 1. INDEX INFORMATION (to be completed by Village staff) Application Number: Title: Date of Submission: 2. BACKGROUND INFORMATION 8. Petitioner:,,&W Z-OL A (Please note that only the p ,,� petitioner will receive a copy Corporation: i<14....1- 1exu- of the staff review of this petitionl Street Address: IS�. �C!J- 'JG/k1 %e, _sr Say7&/I/,r city: 175Ak ?�i e, State/Zip: " (a co Telephorre: 7ax:g � �q (Number at which petitioner can be reached during business hours) I b. Relationship of Petitioner to Property: Le se- A C. Owner of Property: (if a Trust, see attached Beneficiary Disclosure Form) Corporation: Street Address: City: State/Zip: Telephone: Fax: 3. APPROVAL REQUESTED. (1) Parcel A; _acres from to (Rezoning) (2) Parcel B: acres from to Special Use or P.U.D. Preliminary Plan Annexation Other I �h iE 4 I 4. SUMMARY OF REQUESTED ACTION: - �4 rA5 e, S�s9 C e, lir C2vo - 5. PROJECT STAFF: Developer: - Telephone: Address: Fax: Jf1�� 6O- ei,rJ Attorney: /ylwe- SheLrs? Telephone, -342—Sa/— -DO9d Address:/ 4c4ele g „Sla/90p Fax: Land Funne d ' L D 6, Telephone: Address: Fax; Engineer: Telephone: Address: Fax: Architect: Telephone.- Address: Fax: Landscape Architect: Telephone: Address: Fax: B. DESCRIPTION OF SITE: Common Description:��i'3 - 75 a�'�1Q Legal Description: (required to be on 8-112 x 11' sheet(s)} (attach additional pages if necessary} 7. CHARACTER OF SITE: Comprehensive Plan Designation: Existing zoning: Existing Land Use: Existing Structures: Significant Natural Amenities (slope, vegetation, water bodies, rack outcroppings, etc.) ' Flood Plains and Other Development Restrictions: I E i f S y A a. CHARACTER OF SURROUNDING AREA: Zoning/Jurisdiction Land Use North South East West S. VARIATIONS: ' List and justify any requested variations)from the: (a)Zoning Ordinance and M Development Ordinance (attach additional pages if necessary); cite specific section number of applicable ordinance. PETITIONER: 4614 A) g L 0 C-it�-e-,e— (sign name) DATE: F � ATTEST: OWNER• (t a or print name) (sign name) DATE: I / 01 0 ATTEST: M� 3 i i F • PMMW FOR CON-GET AND EW1M1AiARYPLj9JM ME6MR)f DISOLQW&(LAND TRUSTS) For any property held in Trust, State Law requires all beneficiaries of the Trust be identified by name, address, and Interest In the subject property. In addition, the Application must be verified by the Trustee or beneficiaries. In the event the beneficiary of a land trust is a corporation,the corporation shareholders must be identified. BENEFICIARIES OF LAND TRUSTE# Name: Name: Address: Address: s City/StatelZip: City/State/Zip: Telephone: Telephone: Interest in Property: Interest in Property: i Trustee's Name Address, V CitylState/Zip: Telephone: Fax: Application verified by pate (sign name) — --— Trustee (type or print name) Beneficiary Attest: 1/96 i 4 . 4 Partners in Obstetrics and Gynecology www,partnersineb-gyn.corn A division of Midwest Center for Wom.en's Healthcare, Ltd. Village of Buffalo Grove Petition for Concept and Preliminary Plan Review April 8,2008 Dear Sir: Partners in Obstetrics and Gynecology,a division of Midwest Center for Women's Healthcare, is submitting this petition to the Village of Buffalo Grove. We wish to lease the space at 210 McHenry Road in the Town Center Mall. This space was previously leased by the Gluten Free Market. This space is zoned for retail use,but it is located in a corner where signage is not easily visible and the site has been vacant for several months. y Partners in Obstetrics &Gynecology are a group of physicians trained in the field of women's medicine. At 210 McHenry Road,the group would establish a medical office to provide comprehensive personalized care. The office will contain equipment to perform 31)ultrasounds, fetal monitoring, and colposcopy. These services do not require toxic chemicals or compressed gases. The hours of operation would be Barn to 7pm on Monday to Thursday, Sam to 5pm on Friday, and Barn to 12noon on Saturday. The medical practice would employ 3-7 people for this office. For the past 2 years Partners in Obstetrics and Gynecology has subleased space from the Advocate Medical Group at 214 McHenry Road. Advocate Medical Group considered expanding into the space at 210 McHenry Road,but has cancelled their plans. Rather than Advocate leasing this space,Partners in OBGYN would expand. The space within the Advocate office no longer meets the needs of our growing medical practice. Our practice has been well established in the northwest suburbs for the past 10 years. Our primary office,which has been established for 20 years, is located in the Parkside Center at Lutheran General Hospital where we occupy 6.600 sq. ft. of space. This satellite office in Buffalo Grove would have 1-2 doctors per day. 3 Brian K.Locker,M.D. Randee Lopata,M.D. Lutheran General Hospital•ParLide Center Matthew Nash,M.D. 1875 W.Dempster Street,Suite 145 Therese©'Connor,M.D. Park Ridge,Winn is 60068 Beth Ann Sum,M.D. Phone:847,318.9350 Fax:847.318.2906 k Partners in Obstetrics and Gynecology www-partners inob-gyn.cotn "•t A division of Midwest Center for Women's Healthcare, Ltd. a On personal note I p grew up in Arliugtan Heights and moved to Buffalo Grave in 1961. I was present at Buffalo Grove High School the day it opened in 1973, and after my military commitment,moved back to Buffalo Grove in 1997. My wife and I are involved in many activities in the Buffalo Grove community including Temple Chai and BGRA, Our childfree have attended Ivy Hall, Twin Grove, and Stevenson High School. I am very excited about having the opportunity to finally firmly establish my group's presence in our own office in Buffalo Grove. 7an Locker,M.D. Brian K.Locher,M.D. Raindee Lopata,M.D. Lutheran General Hospital Parkside Center Matthew Nash,M.D. 1875 W.Dempster Street,Suite 145 Therese O'Connor, M.D. Park Ridge,Illinois 6006E Beth Ann Sum M.D. Phone:847.318.9350 Fax.847.318.2906 Board Agenda Item Submittal xIv C Requested By: Ghida Neukirch Entered By: Ghida Neukirch Agenda Item Title: Authorization to Waive Bids and Contract with Connect-CTY for an Automated Notification System. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 04/30/2008 05/05/2008 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No 0 Yes No funds? Is this a budgeted item.? Projected total budget impact: $41,260 Additional Notes regarding Expenditures: The source of funding for this intiative would be the Village's Water Fund. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. As a follow-up to the report on April 21, 2008, staff is proposing that the Village enter into an Agreement with Connect CTY to provide for an automated notification system within our community. A staff team consisting of representatives from management,police, fire, emergency management, information technology, and public works convened to review available services in this regard. Three contractors provided demonstrations to the staff team, staff conducted research of municipal contract services, and checked references. There are voluminous companies that provide notification services to businesses and governments. It is recommended that we enter into an Agreement with Connect CTY, or Blackboard Connect Inc, a Delaware corporation,to provide the most comprehensive, cost-effective services that best fits our community. PROPOSED STANDARD OPERATING PROCEDURE If the attached Agreement is approved,the attached Standard Operating Procedure would set forth the policy on the use of the system. The procedures set forth who may access the system,types of notifications issued,notification reports, cancellation procedures, and more. As discussed at the last Board report,the Village Manager and Deputy Manager will ensure that the system is not over-used whereby the public becomes resistant to the messages. HIGHLIGHTS OF THE AGREEMENT • Hardware/software. The Village would not need to invest in any hardware, software, additional phone lines or maintenance of the system. • Unlimited Use. The Agreement provides for unlimited use of the system so emergency and non-emergency information could be provided to the community. Examples of use are set forth in the attached Standard Operating Procedure. • Capacity. Connect CTY provides for the ability to make more than 2 million 60 second calls per hour at a minimum. Service Agreements are in place between Connect CTY and multiple telecommunication providers to provide for fast and efficient call delivery. • Database development. Connect CTY would supply all the data and manage the data for the Village. Each household and business would receive five points of contact: 1 home phone, 2 cell phones and 2 email addresses. • Map product. A mapping product would allow the Village to make calls to a specific area within the community. • Caller Identification. Area municipalities have stressed the importance of having caller identification so residents and businesses are assured that the call is coming from the Village of Buffalo Grove. • Multilingual capabilities. The system enables the Village to translate a notification message into several languages. This may be helpful if call groups are set-up for residents whereby English may be their second language. • Delivery report. After every call, the Village would receive a report identifying the number of calls that were issued, when they were made, and how they were handled (voice mail, caller pick-up, etc). • Cost. The annual charge is $41,250 based on a $2.50 charge per household. • Term. The term is set forth from May, 2008 through April 30, 2011, although we may cancel on an annual basis with written notification. Based on Trustee Trilling's suggestion, language is being negotiated for the agreement to provide that upon written request from the Village, Connect CTY shall provide information to the Village that is input via the CTY Web Portal. We would not be able to obtain the initial set of phone numbers that are placed into the system by Connect CTY. Approval of the Agreement is recommended. Letter-Sized Legal-Sized Ledger-Sized Odd-Sizes Attached Files Attached Files Attached Files Attached Fi i� Village of Buffalo Grove IL- CTY+ILAL Agmt-May 1,2008.pdf Connect CTY Policy 4-08.doc Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: in lack oar SERVICES AGREEMENT EIN #20-0597724 This Connect-CTY Services Agreement("CTY Agreement")dated May 1, 2008, is entered into by and between the Village of Buffalo Grove, Illinois(the, "Client")and Blackboard Connect Inc. (f/k/a The NTI Group, Inc.), a Delaware corporation ("!Cl" or "Company"). WHEREAS, the Client wishes to subscribe to the Connect-CTY®service(the, "CTY Service") provided by BCI, in order to send messages to households, businesses, and certain other constituents within the Client's jurisdiction (each,a"Recipient"). NOW THEREFORE, for good and valuable consideration, the adequacy and sufficiency of which is hereby acknowledged, the parties agree as follows: 1. CTY Service. The CTY Service will include the following features: a. Unlimited Messaging. Unlimited any-time messages throughout the Term, enabling the Client to communicate with residents and businesses within its jurisdiction. b. Database. BCI will provide the Client with one (1)phone number per physical address to the extent that such numbers are available("BCI Data"). The Client may provide up to two (2)phone numbers and two(2)email addresses per Recipient (the"Client Data"), provided, that, for business Recipients, the secondary phone numbers must not tie up more than one phone line of a multi-line business. The Client Data, the BCI Data, and the data input by individuals via the CTY Web Portal, may hereinafter be collectively referred to as the "Recipient Data". BCI may add new features and functionality from time-to-time and the Client agrees to comply with all relevant rules and instruction pertaining to the use of such new features and functionality. c. Training, Customer Support, Maintenance. Training to educate all Users on how to send messages, receive reports, and other aspects of the operation of the CTY Service. BCI will also provide the Client with unlimited maintenance and support (client care and technical support), on a twenty-four (24) hour, seven (7)days a week basis, throughout the life time of the CTY Agreement. The Client will designate qualified personnel to act as liaisons between the Client and BCI respecting technical, administrative and content matters, and providing accurate and current contact information. d. Geographic Information System(GIS) Mapping. A geo-based mapping system that allows a Client-user to create specific call lists for certain areas of the Client's jurisdiction using criteria such as radius, street, zip code. e. Remote Launchinq Capability. Access and use of the CTY Service from anywhere in the U.S. via an Internet connection and/or a phone. f. CTY Web Portal. A Web interface that enables residents and businesses to update or add to their contact(telephone and email address) information electronically at no charge("CTY Web Portal"). In the event that the Client chooses to utilize the CTY Web Portal, the Client agrees to comply with the supplemental terms contained in Image License and Linking Agreement("CTY ILAL Agreement"),which is attached hereto and incorporated herein by reference, as Exhibit"A". The Client will have a royalty-free perpetual, and irrevocable license to use the data input by individuals via the CTY web portal provided, that such use does not breach federal or state laws. 2. Term; Termination. This CTY Agreement will commence on the date which is the later of, the date of full execution or May 1, 2008 ("Effective Date"), and will end on April 30, 2011 (the, "Term"). Notwithstanding the foregoing, if Client inputs any information or other data into BCI's systems prior to the Effective Date in order to prepare for the commencement of the Service and/or sends any messages prior to the Effective Date, Client expressly accepts that the terms and conditions of this CTY Agreement will also apply during that earlier period. a. Termination for Convenience. The Client can terminate the CTY Agreement for convenience on the one year anniversary of the Effective Date, and each one year anniversary thereafter during the Term, by giving BCI at least thirty (30)days prior written notice to terminate. b. Termination with Cause. Either party may terminate this Agreement in the event of a material breach by the other party, which breach remains uncured for thirty (30) days following written notice to the breaching party. In the event of a termination by Client for an uncured material breach, the Client may either: (i) extend the time for BCI to correct such breach, if correction is commercially reasonable; or(ii)terminate the Agreement, in which case, in addition to any other right or remedy the Client may have, BCI shall refund to the Client the prorated sum of monies paid but not utilized hereunder. c. Effect of Termination. Any termination of this CTY Agreement will not affect any rights or liabilities of either party that accrued prior to such termination. Provisions of this CTY Agreement which, either expressly or by their nature contemplate continued performance or application following the Term,will survive the expiration or termination for any reason of this CTY Agreement. 3. CTY Service Fee. In consideration for the use of the CTY Service during the Term, the Client will pay BCI a Service Fee of forty-one thousand two hundred and fifty dollars ($41,250) per year. The Service Fee will be invoiced upon execution of this Agreement and thereafter on an annual basis. All payments due hereunder are on net 30 terms. 4. Representations and Obligations. BCI Confidential Page 1 of 6 5/l/2008 a. Authority; Compliance. Client and BCI each represent and warrant that the person signing this CTY Agreement on their behalf is authorized to do so, and upon such execution, this CTY Agreement is the legal obligation of each party. Each party will seek to comply with all relevant laws and regulations in the conduct of its actions regarding the subject-matter of this CTY Agreement and the use of the CTY Service. The Client represents that it and its representatives("Users")will use the CTY Service only for lawful purposes and in compliance with privacy laws and this CTY Agreement, including the Policies. b. Privacy. The Client agrees to comply with the then current Acceptable Use Policy and Privacy Policy (collectively, the "Policies") (which can be found at the BCI Website located at www.ntigrouio.com ("BCI Website"), as amended from time to time. In the event of an express conflict between the terms of the Policies and the terms of this CTY Agreement, the terms of this CTY Agreement will prevail. The Client will be notified by means of an email to the Client contact if specified on the signatory page, and/or a written announcement on the home page and member sign-in page on the BCI Website, if there are any material changes to the Policies. BCI does not rent, trade, or sell data to third parties, and will only disclose information as necessary to comply with applicable laws and government orders or to operate or maintain the CTY Service. c. Security. All passwords and user names (collectively, "Account Information"), provided by BCI are deemed Confidential Information. The Client is responsible for(i) knowing who has access to its applications and servers; (ii) Client- side security with respect to Account Information and for activities that occur under its account; and (iv) for obtaining necessary consents from intended Recipients. The Client will provide Users and other staff with appropriate notice of the terms and conditions under which access to the CTY Service is granted. The Client agrees to immediately notify BCI of any unauthorized use of Account Information or breach of security pertaining to the CTY Service, and ensure that Users exit from their accounts at the end of each session. BCI is responsible for implementing adequate security precautions for matters under its direct control. d. Transmission of Messages; Data. Client will be responsible for the content of the messages transmitted by Users using the CTY Service and agrees not to send communications to a Recipient who "opts-out", i.e., who has indicated that he/she does not wish to receive a communication from the Client. The Client will only use the BCI Data to contact individuals pursuant to the use of the CTY Service and is prohibited from downloading or making copies of BCI Data. Any search and on-screen display functionality is restricted to resolving incidents or assisting an individual or business entity inquiring about the use of its information pursuant to the CTY Service. The Client represents that it has the authority to acquire, provide, and use the Client Data. The Client acknowledges that BCI is not responsible for and does not give any assurance to Client, any User, or any other person or entity with respect to validity or accuracy of data including, the BCI Data and data input by any individuals on the CTY Web Portal. BCI uses best efforts to provide the BCI Data in accordance with generally accepted professional standard. e. Confidentiality. BCI will maintain the confidentiality of the Client Data unless disclosure is mandated by law. The Client will maintain the confidentiality of BCI Data, the CTY Service, Account Information, User Guide, materials identified as confidential, and the member pages of the BCI Website (collectively, "Confidential Information") with the same degree of care that it uses to protect its own confidential information, but in no event less than a reasonable degree of care, provided, however, that, the Client may disclose Confidential Information to the extent required by law or in response to a written Public Records Request under Illinois Law. In the event that disclosure is mandated, each party agrees to provide notice to the other prior to such disclosure together with a list and copies of, all documents that will be disclosed. The Client agrees to limit access to the Confidential Information to those of its personnel with a legitimate need for access and who have entered into appropriate confidentiality agreements with the Client. Either party may seek injunctive relief to prevent disclosure or seek a protective order. Upon the termination of this CTY Agreement or the expiration of the Term, whichever is earlier, each party will return to the other the latter party's Confidential Information (without retaining copies, in any medium). 5. Warranty. BCI represents and warrants that the CTY Service will perform in a commercially reasonable and professional manner and will conform substantially to the description of the service as described in Section 1. The Client accepts that the CTY Service is not intended to be used for communicating with, or replace notification to, or interoperate directly with, First Responder services (such as, for example purposes only, 911, fire, police, emergency medical, and public health), which should have already been notified and deployed. Moreover, the Client accepts that the CTY Service is not designed for use in any situation where failure of the CTY Service could lead to death, personal injury, or damage to property. BCI will use commercially reasonable efforts to assure that the CTY Service remains available for access by Client twenty-four (24) hours per day, seven (7)days per week, three hundred sixty-five (365)days per year, excluding maintenance. In the event that the CTY Service fails to comply with the above warranty, the Client shall promptly inform BCI of such fact, and BCI, upon receipt of such notice and at its expense, will use commercially reasonable efforts to correct any verifiable errors (by repair, replacement or re-performance) so that the CTY Service complies with such warranty as soon as possible, but not more than thirty (30)days after written notice from the Client ("Cure Period"). In the event that such repair or replacement cannot be done within the Cure Period, then the Client may invoke the remedy specified in Section 2.b. BCI will have no obligation with respect to the foregoing limited warranty to the extent the error or noncompliance was caused, in whole or in part, by the negligence or improper use of the CTY Service by the Client or a third party, or a breach by the Client of its obligations under this Agreement. Nor will BCI be responsible for delays, errors, failures to perform, interruptions or disruptions in the services contemplated under this Agreement caused by or resulting from any act, omission or condition beyond BCI's reasonable control, whether or not foreseeable or identified, including without limitation, the loss of, or improper access to Client Data, unauthorized access or interception of such data, transmission errors or corruption or security of information carried over telecommunication lines, failure of digital transmission links, hostile network attacks or network congestion, or acts of God, strikes, lockouts, riots, acts of war, governmental regulations, shortage of equipment, materials or supplies,fire, power failure, earthquakes, severe weather, floods or other natural disaster or the Client's, a User's or any third party's applications, hardware, software or communications equipment or facilities. The above warranty is in lieu of all other warranties by NTI, express or implied, including but not limited to the warranties of merchantability BCI Confidential Page 2 of 6 5/l/2008 or fitness for a particular purpose, or any warranties arising from a course of dealing, course of performance, usage of the trade or trade practice. NTI does not warrant that the operation will be uninterrupted and Blackboard hereby disclaims all liability on account hereof. 6. Limitation of Liability. If the Client suffers damages arising from or relating the CTY Service and a court of competent jurisdiction determines that BCI's conduct was a proximate cause of such damages, then BCI's aggregate liability to the Client will be as follows: (a) For intentional misconduct on the part of BCI, BCI's liability will not be limited. (b) For all other misconduct, BCI's aggregate liability will be limited to the lesser of (i) actual direct damages or (ii) the total fees paid by the Client to BCI under this CTY Agreement. The existence of multiple claims will not enlarge the limits. Nothing contained in the foregoing limits or excludes the liability of BCI for liability which cannot be excluded by law. In no event will BCI, its officers, or employees, be liable for any indirect, punitive, reliance, special, consequential, or other damages of any kind or nature whatsoever, suffered by the Client or any third party arising out of this CTY Agreement or the transactions contemplated hereby, even if BCI has been advised of the possibilities of such damages or should have foreseen such damages. 7. Miscellaneous. (a) Ownership. Client acknowledges and agrees that the Confidential Information and all other materials pertaining to the use of the CTY Service are not purchased or developed with Client funds. Accordingly, nothing in this CTY Agreement grants or transfers to the Client any ownership rights in the foregoing materials. Client is expressly prohibited from reproducing, modifying, duplicating, copying, making derivative works, publicly displaying, or otherwise exploiting, in whole or in part, the member pages of the Confidential Information, without the express written permission of BCI's Legal Department. (b) Governing Law: Attorney Fees. This CTY Agreement will be governed and interpreted in accordance with Illinois State Law. In addition to any other relief awarded, the prevailing party in any action arising out of this CTY Agreement shall be entitled to its reasonable attorneys' fees and costs. (c) Waiver: Severability. Failure by either party to enforce any provision of this CTY Agreement will not be deemed a waiver of future enforcement. In the event that any provision of this CTY Agreement is invalid under applicable law, the remainder of this CTY Agreement will continue in full force and effect. In such a case and subject to the last sentence of the preamble, the parties will replace the invalid provision with one that, as much as possible, reflects the original intentions of the parties and is valid under applicable law. (d)Relationship of Parties. BCI is providing a service to Client as an independent contractor. (e) No Third Party Beneficiaries. No provisions of this CTY Agreement are intended or shall be construed to confer upon or give to any person or entity other than BCI or Client, any rights, remedies or other benefits under or by reason of this CTY Agreement. (f)Notices. All notices under this CTY Agreement shall be in writing and shall be delivered by personal delivery, nationally recognized overnight courier (e.g., FedEx), confirmed facsimile transmission or by certified or registered mail, return receipt requested, and shall be deemed given upon personal delivery, upon receipt if delivered by overnight courier, upon acknowledgment of confirmed receipt of electronic transmission, or three (3) days after deposit in the mail. Notices shall be sent to the Contacts for Notices at the address set forth at the end of this CTY Agreement or such other address as either party may specify in writing. (g) Counterparts. The CTY Agreement may be executed in counterparts. A signature on a copy of this CTY Agreement received by either party by facsimile is binding upon the other party as an original. Both parties agree that a photocopy of such facsimile may also be treated by the parties as a duplicate original. (h) Mutual Indemnification. To the extent authorized by Illinois law and subject to Section 6, each party will defend, indemnify and hold harmless the other party and the other party's successors and assigns, officers, directors, employees, and agents, from and against any and all liability, judgment, loss, damages, fines and expenses (including legal fees and costs), which any or all of them may later suffer themselves or pay out to another, because of any claim, action, or right of action of a third party or governmental authority, at law or in equity, or otherwise, based on or in any way arising out of, and which are proximately caused in whole or in part, by a breach of warranty or representation by the indemnifying party. The Client's indemnification obligation shall not serve as a waiver of its sovereign immunity. (i) Entire Agreement. This CTY Agreement and all Exhibits and Schedules attached hereto, completely and exclusively states the agreement of the parties regarding its subject matter. It supersedes, and its terms govern, all prior or contemporaneous proposals, agreements or other communications between the parties, oral or written, regarding its subject matter, and may be amended or supplemented only by a subsequently dated writing that refers explicitly to this CTY Agreement and that is signed by authorized representatives of both parties. IN WITNESS WHEREOF, the parties have executed this CTY Agreement as of the Effective Date. FOR VILLAGE OF BUFFALO GROVE FOR BLACKBOARD CONNECT INC. Authorized Signatory: Print Name&Title: Authorized Signatory: Execution Date: Name&Title: Bruce Worman,SVP, Finance Address: Blackboard Connect Inc. Address: Village of Buffalo Grove 15301 Ventura Blvd., Building B,Suite 300 50 Raupp Blvd., Buffalo Grove, IL 60089 Sherman Oaks,CA 91403 Notices: Ghida Neukirch, Deputy Village Manager Notices: Bruce Worman,SVP, Finance Email: bworman(cnti�roup,com Email: Tel: (818)808-1716; Fax: (818)450-0425 Tel: (847)459-2518 Fax: BCI Confidential Page 3 of 6 5/l/2008 Fax a signed copy of the contract to (818)450-0425; Attn: Susan Kim, Contracts Manager Tel: 818-808-1725; Email: skim(jrOtigroup.com BCI Confidential Page 4 of 6 5/l/2008 EXHIBT"A" IMAGE LICENSE AND LINKING(ILAL)AGREEMENT A. LINK AND GRANT OF LICENSE a. Subject to the terms of this CTY ILAL Agreement, BCI grants to Client a limited non-exclusive, worldwide, royalty-free license to place one of the digital images of the BCI Connect-CTY Sign-up Logo (attached hereto as Schedule "A") (the "Image"), on an appropriate page of the Client's Internet site, located at bttg://www.vbg.ora ("Client Site"), with a hyperlink to BCI's CTY Web Portal ("Link"). b. Subject to the terms of this CTY ILAL Agreement, the Client may create the Link to BCI's CTY Web Portal site located at https://portal.nticonnectc!y.com/490331 (the "CTY Web Portal"). The sole purpose of the Link is to provide intended Recipients with quick access to the CTY Web Portal by transferring the user out of the Client Site to the CTY Web Portal, where Intended Recipients can insert and/or update their contact information ("Recipient Data"). The term of such license will be for a term contemporaneous with this CTY ILAL Agreement and terminate when this CTY ILAL Agreement terminates or expires. Without limiting the foregoing, the Link may not be used in any manner to provide a user with access to the CTY Web Portal via any framing, layering or other techniques now known or hereafter developed that permit display of the CTY Web Portal with any materials posted by Client or any party other than BCI. Client may not allow the Image to be linked to any other web site. C. Client will not (i) use the Image in any manner not permitted hereunder, (ii) modify the Image, or (iii) in any manner copy, or create a derivative work from, the "look and feel" of the Image. BCI will have the right to review all uses of the Image for quality control purposes and proper compliance with guidelines, as they may be modified from time to time. Client acknowledges that the Image and the goodwill associated therewith are valuable properties belonging to BCI and that all rights thereto are and shall remain the sole and exclusive property of BCI. Client agrees that it will do nothing inconsistent with BCI's ownership and that all uses of the same shall inure to the benefit of and be on behalf of BCI. BCI shall at all times, anywhere in the world, and whether or not in competition with Client, have the right to use and/or authorize the use of the Image in any way BCI may desire. BCI reserves the right to modify permission to use the Image and/or the Link at any time. B. PRESENTATION. Client's use of the Image shall be limited to the style and format of the Image represented in Schedule "A". Client agrees not to use any other trademark or service mark in connection with the Image without the prior written approval of BCI. C. DATA. The Client acknowledges that BCI is not responsible for and does not give any assurance to Client with respect to the accuracy of data input via the CTY Web Portal. D. TERMINATION. The term of this CTY ILAL Agreement will commence upon the later of (i) the date on which the CTY Agreement is executed in full, or(ii)on or after May 1, 2008 ("Effective Date"), and will continue until the date of termination or expiration of the CTY Agreement (the, "Term"). Upon termination of the CTY Agreement, Client agrees to discontinue immediately all use of the Image and disable any embedded link(s) to the CTY Web Portal. All rights in the Image and the goodwill connected therewith shall remain the property of BCI. E. WARRANTY. BCI represents and warrants that it has the right to grant Client a license to use the Image in accordance with the terms of this CTY ILAL Agreement F. DISCLAIMER. EACH PARTY DISCLAIMS ANY WARRANTIES THAT MAY BE EXPRESS OR IMPLIED BY LAW REGARDING THE CONTENT, AVAILABILITY OR OPERATION OF EITHER PARTY'S SITE, INCLUDING WARRANTIES AGAINST INFRINGEMENT AND WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT WILL EITHER PARTY BE LIABLE FOR DIRECT, INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES RELATED TO THE IMAGE OR THE CONTENT, AVAILABILITY OR OPERATION OF EITHER PARTY'S SITE. WITHOUT LIMITING THE FOREGOING, CLIENT ACKNOWLEDGES THAT THE BCI'S SERVICES ARE OPERATED ON AN "AS IS," "AS AVAILABLE" BASIS, AND THAT BCI MAKES NO WARRANTY THAT THE CTY WEB PORTAL WILL BE ERROR-FREE OR THAT ACCESS THERETO WILL BE UNINTERRUPTED. BCI Confidential Page 5 of 6 5/l/2008 SCHEDULE "A" - IMAGE Client may choose one of the three Images below ii %/iiiii�iii/iii% NOTIFICATION 4EPVIC'I:''S Ily + ' ' !ct 0IP' E STIE11 INOTIF111CATOON, ��aiii z i✓ a i� cirri� oi; BY °w C.I'( Ii? F Pt 01 IIN1 IIII 1"IIE") III ��III IIIII III`III��°�♦� by t lif''pIo one'., cell p h�,)IIi-o e d 1. =IIR IIKIISBY Conne (f, " BCI Confidential Page 6 of 6 5/l/2008 STANDARD OPERATING PROCEDURE M Activation of the Connect CTY Telephone Notification System Last revised: April 30, 2008 Effective: immediately Submitted by: Ghida Neukirch, Deputy Village Manager Approved by: William Brimm, Village Manager PURPOSE: To provide a guideline for the use of the Village's CONNECT-CTY Telephone notification system for the notification and alerting the public of issues of health, safety, and welfare and of problems relating to major incidents and other exigent events. POLICY: It shall be the policy of the Village of Buffalo Grove to notify the residents and businesses within the Village in a timely and efficient manner, and to not overuse the system whereby the public becomes immune to the messages. The system is capable of making thousands of telephone notifications within minutes. Although community members have the opportunity to not participate in this calling notification system, the Village strongly encourages all community members to be a part of this initiative in order to receive prompt and valuable information. This Standard Operating Procedures consists of the following numbered sections: 1.1 Definitions 1.2 Intra-departmental Notifications 1.3 Notifications 1.4 Activation Procedures 1.5 Notification Cancellations 1.6 Notification Reports and Error Rates PROCEDURE: 1.1 DEFINITIONS Call-Card Notifications - Notifications made from a telephone utilizing an access code and password. This would allow the person making the notification to do so from anywhere where computer access is limited or not available. These notifications would be for emergencies and exigent circumstances. Community Outreach Notifications - Notifications sent to businesses or residences to the primary telephone number listed. Notifications under this format will not go to secondary telephone numbers (ie. cell phones, office, etc.), nor will they go to listed E- mail addresses. These notifications are for the purpose of relaying information to the public, but not in an emergency protocol. Department Director - Deputy Village Manager, Police Chief, Fire Chief, Director of Public Works, Finance Director, and Director of Golf Operations. Group Notifications - Notifications sent to pre-determined call groups. These groups include but are not limited to banks, restaurants, hotels, residents with disabilities, seniors, and Village Board and personnel. Intra-departmental Notifications - Notifications originated and authorized by the Village Manager, Deputy Village Manager, Department Directors or other authorized village staff member for distribution to employees and staff members of their respective departments. These would also include notifications from the Village President or Board of Trustees only when authorized by the Village Manager or Deputy Village Manager. Priority Notifications - Notifications sent to businesses or residences to ALL telephone numbers and E-mail addresses listed on the contact page. These messages will receive "priority" protocol by the system and take precedent over Community Outreach and Single Survey notifications. These notifications are to be used in emergency or exigent situations only. Single-Survey Notification - These notifications have the capability of allowing the call recipient to respond to a question or survey by pushing a key(s) on the telephone set. The call would only be issued to the primary telephone number. These types of notifications serve the Village by sending and receiving information and citizen feedback in a timely manner. 1.2 INTRA-DEPARTMENTAL NOTIFICATIONS A. Call groups can be established on a department by department basis as determined by the Department Directors with the consent of the Village Manager. These groups could include but are not limited to: Village President, Board of Trustees, Village Clerk; Police Department Command Staff; Fire Department Command Staff; Public Works Division teams (ie. snow plow personnel) Department and Division Directors; Village Boards and Commissions; and other such call groups as authorized by the Village Manager, Deputy Village Manager or Department Director. B. It shall be up to the individual Department Directors to establish their own internal policies determining call-out/notification procedures as approved by the Village Manager or Deputy Village Manager. C. Intra-departmental notifications utilizing the CONNECT-CTY System are not to take the place of normal written communications nor shall they take the place of Village E-mail and voicemail communications amongst employees. 1.3 NOTIFICATIONS A. Examples of Priority Notifications are as follows: Severe Weather Conditions; Flood Warnings; Natural Disasters; Terrorist Threats or Activity; Road Closures; Missing Persons/Amber Alerts; Imminent Danger from Fire; Hazardous Material Incidents; Bomb Threats; Hostage Situations; Criminal Manhunts; Water Boil Orders; Construction Updates; Crime Alerts and Watches; Power Outages; Vicious, Fierce or Dangerous Animals Running at Large; Special Meeting Notices; Other Life-Threatening Situations. B. Non-emergency, non life-threatening public notifications. These are notifications that must be made in a timely manner but not immediately. These notifications must be authorized by any two of the following: Village Manager, Deputy Village Manager or Department Director prior to being made. This allows ample time to review the call area, call audience, call message, and other pertinent information. C. Emergency, exigent, life-threatening and time-sensitive notifications These notifications must be made immediately and in the most timely manner possible, while maintaining the integrity of the notification information and without unduly alarming the public. In an emergency situation when time is of the utmost importance, the following persons are authorized to activate or request activation of the notification system: Village Manager Deputy Village Manager Fire Chief Police Chief Director of Public Works D. Outside requests for system notifications: In emergency or exigent circumstances, officials from other governments, including but not limited to Lake County, Cook County, State of Illinois, and Buffalo Grove Park District, may request activation of the Village's system for incidents such as Hazardous Material Spills involving wind-driven vapors/fumes, spreading fires, lost or missing persons, etc. When these requests are made, permission for activation of the notification system must receive approval from a Village staff member listed in Section 1.3.C. Requests should be first directed to the Village Manager and if he/she is unavailable, to the next listed staff member in descending order. 3 E. Upon activation of the notification system, the Village Board, Village Manager, Deputy Village Manager and the respective Department Director will be notified of the activation as soon as possible. 1.4 ACTIVATION PROCEDURES A. In-house Notification Activations. Those notifications made from within any of the Village's facilities utilizing the Internet activation system by authorized Village staff. B. Remote Notification Activations. Those notifications made remotely or from outside of the Village of Buffalo Grove utilizing the Internet activation system by authorized Village staff. C. CONNECT-CTY Notification Activations. Those notifications requested by an authorized Village employee but made by personnel from the CONNECT-CTY office. D. Call-Card Notifications. Notifications made from a telephone/cell phone when access to the Internet is limited or unavailable, made by authorized Village staff. 1.5 ACTIVATION CANCELLATIONS Not all activations require the issuance of a cancellation notification. Examples of activations that DO NOT require a cancellation notification are: Severe Weather Conditions; Flood Warnings; Natural Disasters; Construction Updates; Crime Alerts and Watches; Power Outages; Special Meeting Notices; Examples of activations that DO require a cancellation notification are: Missing Persons/Amber Alerts; Imminent Danger from Fire; Hazardous Material Incidents; Bomb Threats; Hostage Situations; Criminal Manhunts; Potable Water Boil Orders; Vicious, Fierce or Dangerous Animals Running at Large; Road Closures; Terrorist Threats or Activity; Events which were the basis for activating the citywide emergency siren system, as determined by the Village Manager or designee. 4 1.6 NOTIFICATION REPORTS AND ERROR RATES At the conclusion of each notification, a written report detailing the notification times, non-working telephone numbers and missed-calls will be provided to the Deputy Village Manager. The report shall be distributed to the Village Manager and Department Directors. The reports shall be reviewed to determine if the notifications were timely and efficient. The Office of the Village Manager shall be responsible for updates to the contact information, as appropriate and available. The primary phone number of each household and business will be updated on a monthly basis by the CONNECT-CTY system downloads. Each Buffalo Grove resident and business shall also have the opportunity to update their personal information such as land line telephone number, cellular number, and email address via a web site link. 5 Board Agenda Item Submittal xv A Requested By: William H Brimm Entered By: William H Brimm Agenda Item Title: Pending Litigation: Section 2(c)(11)of the Illinois Open Meetings Act Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 05/01/2008 05/05/2008 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Executive Session recommended for purposes of discussing Pending Litigation via Section 2(c)(I 1) of the Illinois Open Meetings Act. Howard Levine from the firm of DeAno & Scarry, LLC. would like to discuss matters of litigation with the Village Board. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: