2019-10-21 - Ordinance 2019-050 - AUTHORIZING EXECUTION OF A CONTRACT BETWEEN BENCHMARK CONSTRUCTION COMPANY INC. AND THE VILLAGE OF BUFFALO GROVE FOR A SMARTWATER ZONE METER INSTALL PROJECT ORDINANCE 2019 - 050
A ORDINANCE AUTHORIZING EXECUTION OF A CONTRACT BETWEEN
BENCHMARK CONSTRUCTION COMPANY INC.AND THE VILLAGE OF BUFFALO
GROVE FOR A SMARTWATER ZONE METER INSTALL PRO ECT,
WHEREAS, the Village of Buffalo is a home rule unit pursuant to the Illinois Constitution
of 1970; and
WHEREAS, the Village sought bids from contractors for a Smartwater Zone Meter
Installation project for the Village; and
WHEREAS,pursuant to the proposals that were submitted, it is in the best interest of the
Village to enter into an agreement with Benchmark Construction Company Inc., for said services.
NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES,
ILLINOIS, as follows:
SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this
Ordinance as if fully set forth herein.
SECTION 2. The Village Manager is authorized to execute a contract with Benchmark
Construction Company Inc.,at a price not to exceed$40,888.00 subject to the review and approval
of the contract by the Village Attorney.
SECTION 3. If any section,paragraph,clause or provision of this Ordinance shall be held invalid,
the invalidity thereof shall not affect any other provision of this Ordinance.
SECTION 4. This Ordinance shall be in full force and effect from and after its passage and
approval and shall not be codified.
AYES: 6—Stein Ottenheimer, Weidenfeld Johnson Smith Pike
MAYS: 0 - None
ABSENT: 0 - None
PASSED: October 21, 2019
APPROVED: October 21 2019
APPROVE
Beverly Sus an, Village President
ATTEST:
Janet . S rabian, Village Clerk
Strand Associates, Inch
1170 South Houboll Road
Joliet,IL 60431
(P)815-744-4200
STRAND
ASSOCIATES'
October 14,2019
Mr.Brett Robinson,CPPB,Purchasing Manager
Village of Buffalo Grove
50 Raupp Boulevard
Buffalo Grove,IL 60089
Re: Smartwater Zone Meter Install
Contract No.VoBG2019-35
Village of Buffalo Grove,Illinois
Dear Brett:
Bids for the above-referenced project were opened on October 9,2019.Four bids were received with the
resulting bid tabulation enclosed. The low bid of $40,888 was less than ENGINEER's opinion of
probable construction cost of$70,750.
Benchmark Construction Company,Inc. (Benchmark) of Bartlett, Illinois,was the apparent low bidder
at$40,888.The bid included a bid bond for 10 percent.The bid was submitted without acknowledgement
of Addendum No. 1,the only addenda issued. Addendum No. 1 removed two line items from the bid,
which reduces Benchmark's submitted bid amount of$58,888 to $40,888.Addendum No. 1 also made
clarifying statements regarding equipment received from the Village, estimated depth of existing water
main, and handling of hazardous materials, if encountered. Benchmark was contacted regarding this
matter and confirmed that they did not see the addendum when issued.However,they have reviewed the
addendum,and they have confirmed that they are still comfortable with their revised bid amount and the
clarifying statements.They have completed the addendum form,which is enclosed.
Strand Associates,Inc.®has previously worked with Benchmark on projects for Village of Schaumburg.
Based on our previous experience with this contractor,we have found Benchmark to be responsible.
We suggest that you consider evaluating Benchmark's financial status prior to award and other
information submitted to you as required by Article 19.05.2 found in the Instructions to Bidders of the
Contract Documents.
Sincerely,
STRAND ASSOCIATES,INC
Chris J.Ulm, E.
Senior Associate
Enclosure
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VoBG-2019-23
Finance Department
Fifty Raupp Blvd.
Buffalo Grove,IL 60089-2198
Phone 847-459-2525
Fax 847-459-7906
Smartwater Zone Meter Install Addendum #1
TO: Prospective Respondents and Other Interested Parties
FROM: The Village of Buffalo Grove Finance Department
ISSUE DATE: October 4,2019
SUBJECT: ADDENDUM#1
Note: This Addendum is hereby declared a part of the original Bid
documents and in case of conflict,the provisions in the following
Addendum shall govern.
The following changes and clarifications shall be made to the Bid Documents for the
Smartwater Zone Meter Install project.
The Village has opted to remove two sites from this project. Sites M2-3 and M2-4 will no
longer be included and will be performed in house due to a necessary water shut down of
these legs under the railroad ROW.Please use the revised Schedule of Prices (attached)
Ql) It is my understanding that the village will be supplying all of the requited saddles for the
project Will a corporation stop be required for all of these taps we will be making and if so who will
be supplying these?
Al) Yes,the Village will be providing the saddles. No corporation stop is required as the saddle
accepts a temporary knife insert to block off the flow of water when the tapping machine is removed.
A brass fitting is provided to close the saddle and then the knife is removed.
Q2) For the new valve vaults that we will be installing,what is the depth of the existing water
main we will be constructing these vaults over? If it is unknown,can you provide a depth of main
for us to base our bid off of? It is a substantially different operation to install a vault on a water main
6'deep versus 10'deep. (additional spoil,trench backfill,restoration,cost of vault,labor/equipment
hours to perform work,etc..)
A2) The three locations where vaults are to be added are between 6-8 feet in depth.
Q3) It is my understanding that we are to figure disposal of all of spoil generated at a CCDD
facility. Is this the case? If we need to handle spoil as non special waste or hazardous material,how
will this be handled?
A3) Yes,spoils should be properly disposed of. If,for whatever reason,hazardous materials are
encountered,a change order can be discussed at that time.
1
VoBG-2019-23
PROSPECTIVE RESPONDENTS ARE TO ACKNOWLEDGE RECEIPT OF
ADDENDUM#1. PLEASE INCLUDE AND NOTE THIS ADDENDUM IN YOUR
RESPONSE.
RESPONDENT:
DoAAi IL 7o�d.ro s
SIGNED: r— DATE: 10011( -r
TITLE
2
VoBG-2019-35
EXHIBIT B - SCHEDULE OF PRICES (coat.)
Estimated
Item Description uauti Unit Extended Price
MI-1 INSTALL OWNER FURNISHED
1 SADDLE AND 2"TAP 1 Lurng Sum
r
MI-2 INSTALL OWNER FURNISHED �aO
2 SADDLE AND 2"TAP 1 Lum Sum
M2-1 INSTALL OWNER FURNISHED 3 SADDLE AND 2"TAP 1 Lum Sum
M2-2 INSTALL NEW VAULT AND
OWNER FURNISHED SADDLE WITH
4 2"TAP 1 Lum Sum
T,42-3 1 4STAT T NEW VAU T AARI
S 2"T-AR 4- Lump-sum
' i,A7�TATCTAT T ATC\S/VATTT T AATII
6 2 T I Imo' n
M3-1 INSTALL OWNER FURNISHED
7 SADDLE AND 2"TAP 1 LumpSum !x'7
M3-2 INSTALL NEW VAULT AND
OWNER FURNISHED SADDLE WITH �j
8 2"TAP 1 Lum Sum
M3-3 INSTALL NEW VAULT AND
OWNER FURNISHED SADDLE WITH
9 2"TAP 1 Lum Sum
M3-4 INSTALL OWNER FURNISHED
10 SADDLE AND 2"TAP 1 Lum /`1Sulm
A.Total Base Bid v
A. TOTAL BASE BID / '
y(_ry Lf/t tl DollarsGJ ).
B. PROJECT FINAL COMPLETION DATE i � ` /1 L
',Lr �� C 0) 5..1�jsT�/�--j'4� C.(�t4le0� f�S�/A iIWI
Smartwater Zone Meter Install 8