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2009-07-20 - Village Board Regular Meeting - Agenda Packet Meetingof the Village of Buffalo Grove Fifty RaGro Blvd g Buffalo Grove, IL 60089-2100 Board of Trustees Phone:847-459-2500 Regular Meeting July 20, 2009 at 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes A. Minutes of the July 6, 2009 Village Board Meeting V. Approval of Warrant A. Presentation and Reading of Warrant #1125 VI. Village President's Report VII. Reports from the Trustees Vill. Village Manager's Report IX. Special Business A. Public Hearing: Proposed Annexation of the Prairie House Restaurant, 23068 Main Street, Prairie View, Illinois. {CONTINUED} (President Hartstein) X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other Regular Agenda items. (Attached). XII. Ordinances and Resolutions A. Ordinance No. 2009- : Approving Annexation Agreement for the Prairie House Restaurant, 23068 Main Street, Prairie View, Illinois. (Trustee Glover) B. Ordinance No. 2009- : An Ordinance Annexing Certain Territory to the Village of Buffalo Grove, Illinois - Prairie House Restaurant Property, 23068 Main Street (Trustee Glover) C. Ordinance No. 2009- : An Ordinance Amending the Comprehensive Zoning Ordinance of the Village of Buffalo Grove, Illinois - Prairie House Restaurant Property, 23068 Main Street. (Trustee Glover) Village Board of Trustees-Agenda Page 1 D. Ordinance No. 2009- : Amending Special Use Concerning Renovations of Pool House, Swimming Pool and Water Slide at Willow Stream Park. E. Ordinance No. 2009- : Re-authorizing a Child Day Care Home at 320 Thompson Blvd. F. Resolution No. 2009- : A Resolution Approving an Intergovernmental Agreement Providing for Federal Participation in the Preliminary Engineering Design of the Dundee Road Streetscaping Improvement (Trustee Berman) G. Resolution No. 2009- : A Resolution Approving a Preliminary Engineering Services Agreement Involving Federal Participation in Preliminary Engineering Services for the Dundee Road Streetscaping Program (Trustee Berman) XIII. Old Business A. Presentation: Report & Recommendation-Fire Station 26 Overhead Door Improvement (Trustee Braiman) XIV. New Business A. Authorization to Waive Bids and to Request Proposals -Automated Red Light Photo Enforcement Services (Trustee Trilling) XV. Executive Session XVI. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Village Board of Trustees-Agenda Page 2 Meetingof the Village of Buffalo Grove Fifty RaGro Blvd g Buffalo Grove, IL 60089-2100 Board of Trustees Phone:847-459-2500 Regular Meeting July 20, 2009 at 7:30 PM XI. Consent Agenda All items are recommended for approval by motion. Ordinances and Resolutions A. Ordinance No. 2009- : Authorizing the Disposal of Surplus Village Personal Property (Trustee Braiman) SUMMARY: The ordinance proposed for consideration by the President and Board of Trustees declares identified village-owned property and equipment as surplus. Those items, as listed in Exhibit A, are accounted for within the village's fixed asset inventory control system and were retired during FY 2009. New Business None. Old Business None. Village Board of Trustees-Consent Agenda Page 1 11274 07/06/2009 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,JULY 6,2009 CALL TO ORDER President Hartstein called the meeting to order at 7:30 P.M. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover, Berman,Trilling, Stone and Sussman. Also present were: William Brimm,Village Manager;William Raysa,Village Attorney;Ghida Neukirch, Deputy Village Manager; Scott Anderson,Director of Finance;Katie Skibbe, Assistant Director of Finance; Gregory Boysen,Director of Public Works;Brian Sheehan,Village Health Officer;Robert Pfeil,Village Planner;Rick Kuhl, Superintendent of Public Works-Operations;Police Chief Balinski;Fire Chief Vavra; and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Berman, seconded by Braiman,to approve the minutes of the June 15,2009 Regular Meeting. Upon roil,Trustees voted as follows: AYES: 5—Braiman,Berman,Trilling, Stone, Sussman NAYS: 0—None ABSTAIN: 1 —Glover Motion declared carried. WARRANT#1124 Mr. Tenerelli read Warrant#1124. Moved by Glover, seconded by Braiman,to approve Warrant#1124 in the amount of$2,277,129.68, authorizing payment of bills listed. Upon roil call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Trilling, Stone, Sussman NAYS: 0—None Motion declared carried. VILLAGE PRESIDENT'S REPORT President Hartstein made the following appointments to the Buffalo Grove Days Committee: Lee Orlov,Janee Stempel and Connie Webber. Moved by Glover, seconded by Braiman,to concur with President Hartstein's appointments. Upon voice vote,the motion was unanimously declared carried. President Hartstein appointed Martin Sussman to the Commission for Residents with Disabilities. Moved by Berman, seconded by Braiman,to concur with President Hartstein's appointment. Upon voice vote the motion was unanimously declared carried. Trustee Sussman stated that Mr. Sussman is her husband,but since there is no compensation for commissioners, nor are there any corporate funds used for this volunteer position,there is no conflict in her vote for approval. 11275 07/06/2009 President Hartstein congratulated the Park District on the tremendous new improvements to our Emmerich Park, and urged the entire community to stop by and visit the new facility and see the new improvements throughout the entire park. President Hartstein congratulated and thanked the Buffalo Grove Symphonic Band for the tremendous patriotic concert that they presented at the Rotary Village Green on July 41n President Hartstein apologized to those who were disappointed with the delay for the fireworks presentation on Saturday evening. Mrs. Neukirch first apologized to the community for the delay that occurred with the 41"of July Fireworks, and then presented a report on the events that took place during the day and the events that led to the delay. Mrs. Neukirch then reviewed steps that will be taken to eliminate this type of situation in the future. Representatives from Melrose Pyrotechnics apologized for the inconvenience, and indicated that they will enhance the Buffalo Grove Days display as a compensation. President Hartstein urged residents to mark their calendars for the Buffalo Grove Fine Arts Festival coming up on July 18-19,2009 at the Town Center. President Hartstein urged residents to share their opinions with our legislators on an issue currently pending in Congress,that being Health Care. Also,he urged residents to contact our State legislators with their opinions regarding current issues at the state level. President Hartstein noted that staff will present a status report on Automated Red Light Enforcement in the Village at the July 20,2009 meeting. President Hartstein asked Mr. Brimm to present an update on the status of the formation of an Ethics Committee. Mr. Brimm prepared an outline regarding ethical behavior among elected officials and Village staff, and codes of conduct among elected officials and Village staff. The Village has appropriately codified all that is required in the State of Illinois for ethics. Research into the issue continues, and he will put together topics and subjects for Board review as we proceed forward. Staff is also looking into the concept of censure and sanction issues that lie within the context of codes of conduct or ethical behavior. There will be several reports brought to the Board for review in discussion,and finally there will be a legal review, and a full report will be brought to the Board for action and possible codification. ROTARY CLUB AWARD Denny Snyder,past Rotary President,reviewed history and criteria for the Bill Reid Community Service Award. Mr. Snyder introduced Paulette Greenberg as this year's recipient of the award, and reviewed the long list of accomplishments that Mrs. Greenberg has contributed to the Village. President Hartstein congratulated and thanked Mrs. Greenberg for all that she has done for Buffalo Grove. CITIZEN'S FIRE ACADEMY GRADUATION Chief Vavra briefly reviewed the role and the history of the Citizens Fire Academy. All members of the Fire Department become involved in this class as part of their proactive approach to seek understanding and support from the community that they serve as their commitment to excellence. Chief Vavra then presented certificates to each of the graduates, who were congratulated by the audience and the Board. TRUSTEE REPORTS Trustee Stone stated that something has been brought to her attention in the community, and she would like to ask Trustee Berman for the statute or citation that he is referring to when he tells people in the community that we had to vote yes to the OTB at Adam's Ribs or we would otherwise likely be sued by the petitioner and that 11276 07/06/2009 the law is on their side. Therefore,there was no choice,or a"no brainer", as she heard that Trustee Berman put it. Trustee Stone asked Trustee Berman to tell the citizens of Buffalo Grove exactly the law that states that Villages must have gambling, as she has never heard of such a law. If that were the case, she wonders why there was such controversy over the gambling if,in fact,the Village was legally bound to passing gambling legislation. If this is true, she asked for the statute that validates what he is telling our citizens. If this is not true, she asked that Trustee Berman make crystal clear to the viewing public that his words have been misunderstood. On the record,Trustee Stone wants to bring up a concern that she brought to the Village Manager's attention, as well as the Village Attorney. Trustee Stone wants this on record as she is concerned as to whether the Village should ask Inter-Track Partners to hold off on their investment with regard to their OTB, since the Tribune has filed a Freedom of Information request regarding the gambling process. When the Tribune takes such measures, it is not common that it is on gambling. This should concern and give the Village reason for pause. If something comes out through the investigation via the Tribune FOIA that causes this Board to re-evaluate whether we want to go forward with the OTB, we should not be burdened by the financial impact that would arise given the investment or loss that Inter-Track Partners might sue us for if we don't put this on hold. Another way to look at this is,if we need to consider a reversal,for instance if Action A costs us $2,000,000 or Action B costs us nothing,then aren't we forced to make a decision based out of fear of financial impact. When she brought this to the attention of Mr. Brimm and Mr. Raysa, she was told that we cannot think of hypotheticals or take guesses. Trustee Stone disagrees and feels that we should be prudent and cautious and not put ourselves at financial risk, and she asks for the Board's opinion on this matter. Trustee Stone wants to thank Comcast for finally restoring our 16-day blackout to the Comcast boxes,not the direct line,but to the Comcast boxes. Trustee Stone would like to understand how this occurred,how our Village, without timely repair,let 16 days go by;there was sound,but there was no picture. Trustee Stone is very concerned because there was information at the June 15,2009 meeting that was very important, and she is concerned that,if there was a health or emergency crisis that needed to get through,the Village would not have known what was getting through and what was not getting through. Trustee Sussman had suggested to Trustee Stone that the Comcast boxes be installed at both the Police Department and Village Hall and that perhaps Comcast would pick up those boxes because we need to be sure that our Village meetings are being shown. President Hartstein reviewed some basic protocol, stating that the primary purpose of Trustee Reports is to inform the public on issues that we wish as a Board to communicate in terms of announcements and to bring things to people's attention. The purpose of Trustee Reports is not to interrogate each other, whether it is to staff or to a Trustee. If there is a question that any Board member has,the preferable way to deal with a particular issue is to address that to staff and ask for some information so that staff will have an opportunity to understand and appreciate what the inquiry is and get back to a Trustee either privately or as part of a public meeting. Anyone who wishes to answer or respond is free to do so,but it is not really the purpose of Trustee Reports to engage in cross-examination and interrogation of each other; the purpose is to raise questions and issues that the Board wants staff to look into or should be brought to the attention of the public. Trustee Berman stated that this is an unusual way to go about things,especially a month or two after an issue came up and was addressed, and the time for debate was at the meetings in which the matter was presented to the Board. Trustee Berman expressed during the June 1,2009 meeting his opinion and belief as to the duties of this Board, and the standards under which our decision needed to be made. Those standards had been vetted and checked with the Village Attorney. To the extent that Trustee Stone is asking him to respond to a rumor of someone saying something to someone who passed it on to her, as he tried to explain earlier,he believes this mischaracterized both the opinion that he had expressed and the nature of the issue that was posed. Nevertheless,Trustee Berman believes that the opinion that he expressed on June 1,2009 was the correct one;it was supported by the Village Attorney. The comments made at the June 1,2009 meeting reflected his opinion; he stands on those comments; he believes that they were an accurate representation and they were supported and vetted with the Village Attorney. To the extent that anyone else says something about something or someone 11277 07/06/2009 says something,he is not going to respond to that sort of rumor-mongering. It is like an advanced game of Telephone.It is impossible to respond to that, as it is hypothetical in nature at best. The fact is that the time for Trustee Stone to ask for the appropriate standards for the decisions of this Board was before she declared her opposition and before she made her decision. Those questions should have been posed to the Village Attorney. Trustee Berman did pose his questions to the Village Attorney and he got the answers that he needed. Trustee Stone stated that,if it was law that we had to pass gambling,then we should not have had the May 4, 2009 or the June 1,2009 meeting because simply someone should have told us this is law;you have to have gambling. Now if you have to have gambling, she is wondering why all the other Villages that she knows do not have gambling. There are a lot of people in the community walking around wondering why Trustee Berman is telling them that this was a no-brainer and he had to pass this by law; she will be happy to provide names of people that would be happy to talk with Trustee Berman privately. What Trustee Stone wants to ask Trustee Berman is, when he spoke to the statute that he referenced on May 4,2009 or June 1,2009,in legal jargon that most people would certainly not understand,but she is asking if he is telling people in the community in common layman terms that we had to pass gambling, and if he is, she would like him to tell us the statute that he is citing that says that. It's just as simple as that. It is an issue where the whole community has been turned upside down by this decision, and for that reason,people should not be told something unless it is true. If it is true, and there is a statute, she will be the first one to come to the meeting and say"I understand the statute". Is that fair? It is a simple question—just tell us the citation that you reference. Trustee Stone stated that she will follow the process,but the highest order is always the honesty so that is what she is looking for right now. Trustee Berman stated that,if Trustee Stone is going to talk about honesty,then she should stop casting aspersions and running around and making general broad characterizations and claims that are simply unsubstantiated. Trustee Stone is attempting to put words in Trustee Berman's mouth, and she is attempting to talk in terms of somebody said something about something that somebody said, and that is not,in fact, accurate. It is not a correct characterization either of what he said at the meeting or at any other time. The Board talked about the standards under which this Board needed to make a decision on June 1,2009. The standards were to make a decision based on the facts presented at the meeting, and in the record, and applied to the Village ordinance on Special Use, and if the facts support the decision that the request meets the Special Use criteria, then the Board is legally obligated to allow for the Special Use. That is what was repeatedly discussed at the June 1,2009 meeting. The opportunity was there for Trustee Stone to ask the Village Attorney for the standards. To suggest that Trustee Berman has said that we had to pass gambling or allow gambling in the Village would be a complete mischaracterization. Trustee Stone said that people said Trustee Berman was telling everyone that at a graduation party. Trustee Berman stated that ultimately,if Trustee Stone's goal is to re-argue and re-debate the question of the OTB,now is neither the time nor the place to do so. The time for a motion to reconsider was at the meeting following the adoption of the ordinance. Trustee Stone asked if, when things come to light afterwards, should we pretend like that is not happening because that is how the Village has done that for years? Susan Glazer has several friends that were at a graduation party with Trustee Berman and they all said that he was telling them the same thing, and this is the same story that a different person told Trustee Stone. Trustee Stone wants to know in the simplest terms(a)does a Village have to pass gambling, and(b)is that what Trustee Berman is telling people. Trustee Stone noted that Trustee Berman is extremely articulate and his legal vocabulary is amazing, and she does not always understand exactly what he is saying, and she believes that most of the lay people in the community would also not understand. So, she just wants to know if Trustee Berman is saying that we had to pass gambling or not. Trustee Berman stated that he recalls the conversation, and they talked about the standards,the way in which they are applied, and why it was his opinion the record supported granting the special use, and that is why he voted in favor of the Special Use. There was a relatively short discussion on the matter,going around and asking people their opinions and getting their feedback. Ultimately,none of this has any bearing on the outcome of the 11278 07/06/2009 vote and he asked Trustee Stone to explain how this is something that comes to light that bears upon business of the Village. Trustee Stone stated that is a good question, and the reason that it comes to light is for the exact reason that probably the Tribune FOIA filed the Freedom of Information Act request on the gambling issue, which is very unusual to do on a Village. Trustee Stone stated that she has spoken to people in higher office, and they all laugh and say of course it is not common that the Tribune would do that, so that is reason for concern. That is why she went to Mr. Brimm and Mr. Raysa to suggest that the Village heed this warning and perhaps slow down and put this on pause because the Village could be at financial risk. While Trustee Stone is hearing in the Village that Trustee Berman is telling people that gambling must be legalized in Villages, she is a Trustee now, and she is finding the whole process staggering, and that is why she has suggested an Ethics Commission, and she believes that it should apply to much that goes on in the Village. To this particular gambling issue,Trustee Stone stated that other Board members just want to put it behind them while they have the Tribune FOIA request, and a credible citizen FOIA'd it, and yet they want to pretend like it is business as usual. This is a very serious issue and very few communities pass it without huge turmoil, and they usually reject it, as did the Village in which the owner of the company lives. Trustee Stone is just asking Trustee Berman to address an issue that is confusing the community. President Hartstein stated that this is a distraction from the business at hand this evening, and this is dealing with an issue which was debated fully by this Board, and all of the proper procedures were followed, and there is no need to go on about a subject that has been fully debated and legitimately approved by the Board, and it is a distraction. It is his suggestion that,in the interest of addressing the business at hand that is on the agenda tonight,the Board deal with that business as opposed to dealing with an issue that has been decided in a proper manner by the Village Board. With regard to casting aspersions,Trustee Stone is continuing to cast aspersions on this Village,because someone made a FOIA request. A FOIA request is simply something that any citizen or publication has a right to request to obtain information from the Village of Buffalo Grove or any other public body. There is no basis whatsoever for Trustee Stone to use that as a basis to suggest by implication or otherwise that the Village of Buffalo Grove has done anything wrong,or that there is anything wrongful in the conduct of anyone on this Board or by this Board in its entirety by its action. President Hartstein believes that it is most unfortunate that Trustee Stone cast aspersions on the Board simply because someone did that which they have a legal right to do in terms of accumulating information. Well over 1,000 pages of documents were delivered to the Tribune by the Village. To suggest or imply that anything has been done wrong is simply absurd and uncalled for. Trustee Stone stated that she just wants to know if the Village should be concerned because the Tribune is investigating our process, and she is concerned about the possibility of reversing the ordinance and the financial responsibility that would fall upon the Village. If no one else thinks along the lines that she does,then at least the Village will all know that she did put it on record, and if it ever happened, she has already stated that she was concerned. The whole community can decide if the premise that she is suggesting is valid. Trustee Stone wants to know if anyone feels that this is a concern. Trustee Berman stated that the concern that Mrs. Glazer noted was the suggestion that had been made to her that there had been Open Meetings Act violations via e-mail,i.e. multiple Trustees had engaged in cross-talk on the e-mail in violation of the Open Meetings Act. Trustee Berman stated parenthetically that he does not believe this occurred. Trustee Berman asked Mr. Raysa if,for some reason,the Freedom of Information Act result suggested to someone that there was a violation of the Open Meetings Act via e-mail,that would in any way cast doubt on the validity of the ordinance that was passed at the meeting on June 1,2009 granting the Special Use. Mr. Raysa stated that,if there was a violation by means of the Open Meetings Act,it would mean that the e- mails had to meet the requirements to begin with,that being a gathering of a majority of a quorum for simultaneous conversation about business—that is the definition of a meeting. Mr. Raysa reviewed the e-mails 11279 07/06/2009 brought forth from staff in response to Mrs. Glazer's FOI request, and he did not see that there was any violation of the Open Meetings Act in the Village of Buffalo Grove in regard to the OTB issue. Trustee Berman asked that if,in fact,there had been some manner of violation of the Open Meetings Act revealed, would that cast any legal doubt on the validity of the ordinance that was passed June 1,2009. Mr. Raysa stated that,if the notice for the meeting was inappropriate or the OTB was not on the agenda,those violations would go to the validity of the ordinance because it was not a correctly published open meeting and was illegally held. Mr. Raysa does not believe that any violation by means of e-mail would affect the validity of the OTB ordinance. Trustee Trilling stated that he does not know where to start on this journey that we are on,but he will respond to one of the questions posed. Trustee Trilling stated he cannot speak for anyone else,but he can speak for himself, and there was a request by the Tribune and one resident for information, and he will state in front of everyone that he never violated any requirement set forth by the Open Meetings Act,nor did he ever do anything that was improper,illegal,immoral or anything else. OTB was passed and it is over with. There is a crusade by a couple of people who want to see this turned into something that it is not, and if the press or anyone else makes this any more than it is,Trustee Stone will be the one to be guilty of something. In answer to a question from Trustee Sussman,Mr. Raysa stated that a violation of the Open Meetings Act is actionable,pursuant to statute,by the Illinois Attorney General and also private citizens. That type of violation by e-mail of the Open Meetings Act is an actionable offense. The other example that he gave was that if the OTB ordinance was passed at a meeting of the Village Board that was inappropriately or not legally noticed pursuant to statute,or it was not on the agenda,that would be an actionable offense. Mr. Raysa's response to the question as to whether or not an alleged hypothetical violation by means of e-mail among certain Board members of the Open Meetings Act violate the OTB ordinance is that he does not believe so. Trustee Braiman is convinced and confident that the Board did nothing improper,immoral or illegal prior to or at the meeting on the OTB. Mr.Brimm reviewed all of the documents that went to Mrs. Glazer to be sure that everything was accounted for and in good order. Instructions went out to staff to produce everything that was requested. Those documents and additional documents went to the Tribune when he was out of the office, so he did not see everything that went to the Tribune. Mr. Raysa confirmed that they reviewed the documents provided, and he did not see anything in there that would give him any reason or cause to be concerned that there was any violation of the Open Meetings Act or any violation of any law or illegal action by anyone on the Board or the Village itself. Trustee Braiman asked if Trustee Stone had reviewed the documents requested by Mrs. Glazer, and if so,if Trustee Stone saw anything about which to be concerned. Trustee Stone stated that she had seen enough to be concerned,but she did not raise those concerns to staff. Trustee Braiman stated that he has not reviewed the documents because he is confident in the integrity of his fellow Trustees and has confidence in them and Mr. Raysa and Mr. Brimm, and if they are confident that everything is in order,he has complete faith in their review. Trustee Stone stated that checks and balances in government are critical these days, and she does not believe that Trustee Braiman can be so that certain that no one has violated any laws. Trustee Braiman noted to President Hartstein that the Board has now spent 45 minutes on this issue. Trustee Stone stated that obviously she is now hitting a nerve. 11280 07/06/2009 Trustee Braiman stated that the nerve that she is hitting is that the Board cannot go on with Village business because this will not go away. Trustee Stone stated that we cannot go on with Trustee Braiman's business because he wants to run this Village how he wants to run it and he doesn't want to let anyone see that. Trustee Braiman stated that it is just the opposite in that Trustee Stone will not let go. Trustee Stone stated that the Tribune won't let go, and obviously this bothers everybody,because they have all voted on it and she has seen the e-mails and it is concerning. President Hartstein suggested to Trustee Stone that,if she has,through her personal review of these documents, found anything concerning,it should be brought to the attention of the Village Manager and Village Attorney. Trustee Stone stated that she won't do that because it is not her business. President Hartstein stated that there is a fiduciary obligation as elected officials, and if anyone on this Board becomes aware of something that might be wrongful or that might suggest wrongful conduct,it behooves anyone on the Board to share that information with the Village Attorney and staff so that any such belief that something is wrong or improper can be properly reviewed by legal counsel to evaluate if there is any legal basis for her belief that something is wrong. President Hartstein believes that it is Trustee Stone's obligation as a duly elected official to bring those things that she believes are questionable to the attention of staff so that they can be properly evaluated and reviewed as opposed to continuing to speculate and suggest by innuendo that something was done wrong. Trustee Stone stated that,if that is case,now that she understands the onus that is on her shoulders now that she has read the things that she has read, she will absolutely comply with that because she does live that way. Trustee Stone asked if any member of the Board has the same fiduciary responsibility if they were aware of anything that was improper. President Hartstein stated that every member of the Board absolutely has the same responsibility to bring anything where they have reason to believe that anything was done wrong or improperly to the attention of the Village Manager and the Village Attorney immediately,because he would certainly want to know about it, and the community deserves to know about it,but we cannot know about it if it is all speculation without having factual basis for making such suggestions. Trustee Stone stated that she only brings it up because she does not want the Village to be at financial risk in these hard times, and she is suggesting that the Village be cautious and sensible. President Hartstein stated that this particular issue has been voted upon, and to the best of his knowledge, everything was done in a totally proper manner, and he does not believe there is any reason to waste any further time discussing speculation with no factual basis when there is current business to take care of for the Village. Trustee Trilling stated that he is not personally concerned by the Chicago Tribune requesting a FOIA to be able to find out information only regarding e-mails that were sent via the Village. Trustee Trilling is not concerned with monetary risk. The Board makes decisions every two weeks, and the Village staff makes decisions every single day,in the way they administer the Village. Judgments are based upon the information available at the time. At the time,the Board made the best judgment based on the information that was presented. Trustee Trilling stated that,in his opinion,there is no risk at all in any way, shape or form as far as this being reversed and he is not concerned at all. Mr. Brimm addressed the Comcast issue that was raised by Trustee Stone. Mr. Brimm reviewed the events that led up to the fact that Comcast subscribers with the boxes were only getting audio on Channel 6,but no video. 11281 07/06/2009 Mr. Brimm summarized the methods that the Village uses to monitor the system, and reviewed the steps taken to rectify the situation to insure that any future problems are addressed as quickly as technically possible. President Hartstein suggested that any Board member having specific questions on this particular issue to follow up with Mr. Brimm or Mrs. Neukirch tomorrow. President Hartstein also urged the community to contact the non- emergency number of the Police Department at 847-459-2560 any time they experience a problem with their reception of the public access channel;he assured everyone that if that is reported to that desk,they immediately advise the IT Department of any such problem, and the staff will do their utmost to insure that the problem is addressed as quickly as possible. Trustee Sussman reported that she had attended Buffalo Grove Community Appreciation Weekend at Arlington Park Race Track this past weekend, and noted that race#2 was actually called The Village of Buffalo Grove, and she thanked Christine Stabler for all of her hard work in arranging everything for the Village. Trustee Sussman commented on the Park District grand opening and re-dedication for the newly redeveloped Emmerich Park, and she gave a very big congratulations to the Park District on another monumental achievement. Trustee Sussman also mentioned that the Buffalo Grove Park District is one of four finalists in our population category for the National Recreation and Park Association 2009 Gold Medal Award, which is the top award in the nation. On their website,bgparkdistrict.org,there is a wonderful video that they have submitted for this award and it is well worth viewing. Trustee Berman stated that he has viewed the video, and there is a nice segment by President Hartstein and also Trustee Sussman. The video was put together by Mike Terson, who did a fantastic job in creating the video, with a lot of content and a lot of very positive messages about the Park District and about the community as a whole. Trustee Trilling noted that the Buffalo Grove Police Department has been recognized with five state and national traffic safety awards. Four awards were won in 2008 from the Illinois Traffic Safety Challenge, and one award in 2008 for the International Association of Chiefs of Police Law Enforcement Challenge. The Buffalo Grove Police Department was awarded I"place in their size category for the Illinois Traffic Safety Challenge, and received three additional special awards for teen safety awareness,commercial vehicle safety, and railroad grade safety. In the National Law Enforcement Challenge,the Department won 2°d place in the Championship category. Chief Balinski and members of the Buffalo Grove Police Department will be honored at awards ceremonies to be held in Rosemont,IL on August 12,2009, and at the International Chiefs of Police Convention on October 6,2009 in Denver, CO. Trustee Trilling congratulated the Department for the wonderful awards that they received. Trustee Stone again summarized the situation with regard to the Comcast blackout, and asked Mrs. Neukirch to explain exactly how this failure occurred and how it is that Village management did not know of it. Mrs. Neukirch answered Trustee Stone's question as to the steps that are followed when there is an issue with the government channel. The issue was expeditiously resolved, and steps have been taken to ensure that the situation does not re-occur. Mr. Brimm also reviewed the steps taken and stated that the outages were isolated, and there were very few calls from residents noting a problem. President Hartstein stated that the question has been asked and answered, and the Village Manager has indicated that the issue was dealt with and steps have been taken to eliminate the situation in the future. Trustee Sussman stated that the important thing is that it doesn't happen again and that we have a system of checks and balances and it is done and over with. 11282 07/06/2009 PUBLIC HEARING—PRAIRIE HOUSE President Hartstein called the Public Hearing for the proposed annexation of the Prairie House Restaurant,23068 Main Street,Prairie View,Illinois,to order at 9:23 P.M. Notice of Public Hearing was published in the Daily Herald on June 20,2009. Mr. Brimm reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. President Hartstein swore in Ron Hansen,owner of Prairie House, and Gary Gilman,manager,to give testimony. Mr. Hansen briefly reviewed the history of the Prairie House, stating that they consider themselves a family restaurant, and he is unaware of any problems with any neighbors. Mr. Gilman stated that he feels that they are welcome in the community, and he believes this is a great restaurant with a lot of heart both amongst the employees and the patrons. President Hartstein asked if there were any questions from the Board or the audience. Robin Steibel,23065 N.Prairie Road,Prairie View, stated that she is directly across the street from Prairie House, and noted that they are wonderful neighbors. The only thing the neighbors are concerned with is that, when Prairie House becomes part of Buffalo Grove,they want to be sure that,if Prairie House ever does sell,it will revert back to Prairie View or unincorporated Lake County. The neighborhood is concerned with Buffalo Grove having that anchor in the middle of their little area. President Hartstein answered that there is a legal procedure for annexation or disannexation. Currently,the discussion is regarding the petition for annexation by the Prairie House. It is the property,not the business,that is being annexed, so that parcel of land will ultimately part of the Village of Buffalo Grove. Ms. Steibel stated that she understands that,but Prairie House is the anchor of Prairie View right now, and they want to make sure of the continuation of Prairie View. Also,it was noted that Mr. Hansen has raised money and donated to the community, and they are asking that some of that money be put into the revival of Prairie View, not just Buffalo Grove. President Hartstein stated that the Board understands their concerns. The Village of Buffalo Grove respects and appreciates the special identity that Prairie View has, and has always been mindful of the rich heritage that Prairie View area has, and all those types of things are taken into consideration in the things that the Village does in the Prairie View area. Mr. Hansen noted that he is a community-minded person and works on raising funds for the community. However,he believes he was misunderstood, as he raised$1,400 for the Make-A-Wish Foundation,but not necessarily for the immediate area. President Hartstein stated that he would trust that,if Prairie House becomes part of the Village of Buffalo Grove, they would continue to be community minded and be supportive of local organizations and the surrounding community. Trustee Braiman posed several questions with regard to the special conditions in the agreement. Mr. Raysa confirmed that the agreement is not complete as yet, and there are also typographical errors to correct. Trustee Braiman stated that there is some concern about garbage removal. Mr. Gilman stated that they are looking into better ways to contain the garbage and remove it from the current spot. Mr. Brimm stated that compliance point#25 requires the petitioner to construct an enclosure, and they are working on a solution. 11283 07/06/2009 Trustee Braiman stated that he is concerned about the parking, and he asked if it would be possible to convert the garage to the north into some sort of parking area. Mr. Brimm stated that the configuration of that site is not really conducive to parking. Mr. Raysa noted that one of the purposes of this Public Hearing is to review the Annexation Agreement. Introduced into the Public Hearing is a cover memo dated today's date by Ghida Neukirch, along with the Notice of Public Hearing. Also the draft Annexation Agreement being presented to the Board tonight is dated in the upper right-hand corner as July 1,2009. Chief Balinski's June 25,2009 memorandum and Chief Vavra's June 25,2009 memorandum in regard to Prairie House addressed to Deputy Village Manager, Ghida Neukirch are also included. President Hartstein asked if there were any further comments or questions from the Board or members of the audience;there were none. At 9:38 P.M.,President Hartstein continued the Public Hearing until July 20,2009. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience on items not listed on the agenda;there were none. CONSENT AGENDA President Hartstein explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Moved by Trilling, seconded by Berman,to approve the Consent Agenda. ORDINANCE#2009-36-FIRST AMERICAN BANK Motion to pass Ordinance#2009-36,granting a variation to Sign Code, Section 14.40.025,for First American Bank, 1 Bank Lane. ORDINANCE#2009-37 -CHANPRUNG LLC Motion to pass Ordinance#2009-37, amending Chapter 5.20,Liquor Controls Class B. In answer to a question from Trustee Berman,Mr. Brimm noted that the name of the restaurant referred to is Sushi Tai. Upon roil call,Trustees voted as follows on the Consent Agenda: AYES: 6—Braiman,Glover,Berman,Trilling, Stone, Sussman NAYS: 0—None Motion declared carried. ORDINANCE#2009-38 -TORAH ACADEMY Trustee Sussman reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. 11284 07/06/2009 Moved by Sussman, seconded by Glover,to pass Ordinance#2009-38, amending the Special Use for Congregation Beth Am,225 McHenry Road,concerning the Torah Academy. Trustee Braiman,Trustee Trilling and Trustee Stone disclosed that they are members of Congregation Beth Am, but they have no direct benefit either to the school or Beth Am, and according to the Village Attorney,there is no conflict of interest. Trustee Sussman stated that, although she is not a member of Beth Am,her husband is on a committee with Rabbi Zehnwirth. Mr. Raysa stated that does not present a conflict and Trustee Sussman may participate in this matter. In answer to a question from Trustee Braiman,Rabbi Zehnwirth stated that they do not anticipate more than 150 students attending, with a staff of approximately 20. Trustee Braiman is concerned about the parking to the west. Rabbi Zehnwirth stated that there is more than sufficient parking. Rabbi Zehnwirth stated that they are hopeful that this will be a successful venture. Trustee Braiman noted that he wished them good luck. Upon roil call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Trilling, Stone, Sussman NAYS: 0—None Motion declared carried. President Hartstein welcomed Rabbi Zehnwirth and the Torah Academy to the Village of Buffalo Grove and wished them much success. ORDINANCE#2009-39-HEIDNER PROPERTIES Trustee Sussman reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. Moved by Sussman, seconded by Glover,to approve a Preliminary Plan in the B-3 District, 1200 Dundee Road, Heidner Properties. Mr. Brimm stated for the record that this ordinance clearly documents in an orderly way the transition from the Exxon/Mobil use through the El Polo Loco and then on to the use that is proposed for this evening. It is clear how the procedure was done in a legal and orderly fashion so the planning and concepts that went with that are not lost. In answer to a question from President Hartstein,Mr. Brimm stated that end users are not known at this time. Trustee Berman asked that the language contained in the July 6,2009 memo be a condition of the motion. Trustees Sussman and Glover agreed. Trustee Berman thanked the petitioner for continuing to work with the Village. The efforts are appreciated, and Trustee Berman will support the proposal. Trustee Glover asked if the Village has to go any further if the IEPA approves everything that is done, and everything is cleaned up according to their rules and regulations. Mr. Raysa stated that the IEPA ruling stands,however,there was contamination on the property. Through procedures dictated by statute, the previous owner(Exxon/Mobil)had to follow certain procedures, and then submit a proposed Corrective Action Plan and a proposed budget. That CAP and budget have been approved by the EPA. Then Exxon/Mobil may go forward according to that plan and apply to the IEPA for reinspection to be 11285 07/06/2009 certain that the CAP has been completed, and they then issue a Corrective Action Completion report. During this time frame, there will be further monitoring on the site because there are issues with both the soil and water involved. The last step is known as a Final Determination Letter that will be issued. The consultant is currently working on the premises. The petitioner/owner attorney's letter that shows the history with the IEPA. Mr. Raysa confirmed to Trustee Glover that, at the end of this entire procedure,the Village has total confidence that everything has been done properly and everything is okay for redevelopment of the property. In answer to a question from Trustee Braiman,Mr.Pfeil stated that the appearance review is a part of the Plan Commission review and was approved by the Plan Commission. In answer to a question from Trustee Braiman,Mr. Brimm stated that he is not aware of any uses that were prohibited. Staff would evaluate the uses as they are brought back and they would be in the context of what is approved for B-3. Trustee Sussman asked why this has not been completed between 2007 and 2009.The attorney for the developer stated that Exxon/Mobil is completely in charge of the environmental process, and the remediation process does take a long time to go through. There is only soil contamination,and there is no ground water contamination;he noted that this will take some time. The environmental condition of the problem migrating to another site could only happen if the soil is removed off site. There is an underground storage tank report indicating that the water is not contaminated, and he will provide those reports to the Village. Mr. Raysa stated that the IEPA will issue a Final Determination Letter,but it will likely not be issued prior to a request for a certificate of occupancy. Mr. Raysa will be satisfied once he reviews the CAP that has been approved by the IEPA. The site will probably never be 100%clean,but you can contain the contamination on the site. If the monitoring devices for the water come back showing no contamination,then Mr. Raysa will rely upon the IEPA's determination in regard to that. An approved CAP by the IEPA is not the finalized document by the IEPA. Mr. Raysa stated that he would rely upon the IEPA to see that Exxon/Mobil completes the CAP according to the approved plan;he will review the approved CAP and make a recommendation to the Village. The property owner stated that he has done this many times;the IEPA tells them what they have to do and what the process is that Mobil has to do to satisfy them, and it does take quite a bit of time. For example,they like to have the property sealed which is an additional step that helps the constant of what they are looking for. It could take years to get the No Further Action letter,but in the meantime,they will not allow anything that would be hazardous to anyone. Exxon/Mobil is 100%responsible for the contamination;the property owner has no responsibility at all. Upon roil call,Trustees voted as follows on the amended motion: AYES: 6—Braiman, Glover,Berman,Trilling, Stone, Sussman NAYS: 0—None Motion declared carried. DUNDEE ROAD STREETSCAPING Moved by Berman, seconded by Glover,to pass Resolution#2009-29, approving an Intergovernmental Agreement providing for Federal participation in the Preliminary Engineering Design of the Dundee Road Streetscaping Improvement in accordance with the memorandum and the resolution contained in Board packets identified by the document identifier ending in res09.doc. Mr. Brimm reviewed the proposed resolution, as well as the next proposed resolution on the agenda,details of which are found in the Village Board Meeting Agenda Item Overview prepared by Mr. Boysen. 11286 07/06/2009 After discussion, and after Mr. Boysen stated that he does not believe a delay of two weeks will create a problem,Trustee Braiman stated that he is uncomfortable voting on this item tonight and moved to defer action until we have definitive answers and/or an agreement from the Federal government regarding the issue of possible reimbursement;Trustee Glover seconded the motion. Upon voice vote,the motion was unanimously declared carried. DUNDEE ROAD STREETSCAPING Moved by Braiman, seconded by Berman,to defer action on a resolution approving a Preliminary Engineering Services Agreement involving Federal participation in Preliminary Engineering Services for the Dundee Road Streetscaping Improvement. Upon voice vote,the motion was unanimously declared carried. COMPREHENSIVE FINANCIAL REPORT Moved by Braiman, seconded by Berman,to accept the Comprehensive Financial Report. Upon voice vote,the motion was unanimously declared carried. CRACK SEALILNG PROGRAM Moved by Braiman, seconded by Berman,to authorize bid for 2009 Crack Sealing Program,in accordance with the proposal before the Board dated July 1,2009. Upon roil call,Trustees voted as follows on the motion: AYES: 6—Braiman,Glover,Berman,Trilling, Stone, Sussman NAYS: 0—None Motion declared carried. EXECUTIVE SESSION Moved by Glover, seconded by Braiman,to move to Executive Session for the purpose of discussing Pending Litigation, Section 2(c)(11)of the Illinois Open Meetings Act. Upon roil call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Trilling, Stone, Sussman NAYS: 0—None Motion declared carried. The Board moved to Executive Session from 10:28 P.M. until 11:04 P.M. ADJOURNMENT Moved by Braiman, seconded by Glover,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried, and the meeting was adjourned at 11:05 P.M. Janet M. Sirabian,Village Clerk APPROVED BY ME THIS 20th DAY OF July 2009 Village President VILLAGE OF BUFFALO GROVE WARRANT#1125 20-Jul-09 Corporate Fund: Reimbursements & Fund Transfers 12,478.58 Reserve for Capital Replacement-Autos 45,523.68 Reserve for Capital Replacement-MIS 142.12 Revenue Reimbursements 5,328.00 Legislative 30,511.04 Office of Village Manager 3,862.72 Management Information Systems 5,499.88 Legal 23,554.96 Finance & General Services 8,467.25 Human Resources 4,186.33 Fire Services 103,757.11 Police Services 134,816.87 Building & Zoning 23,246.96 Engineering Services 4,536.05 Building & Grounds 26,344.66 Street & Bridge Operations 17,176.92 Street & Bridge Administration 5,138.42 Forestry 11,756.86 Central Garage 33,511.42 Drainage System 4,029.05 ESDA 1,863.64 Transfer/Non Operating 58,971.44 Total 564,703.95 Illinois Municipal Retirement Fund: 0.00 Parking Lot Fund: 1,353.53 Motor Fuel Tax Fund: 0.00 School & Park Donations 0.00 Capital Projects-Facilities: 17,624.00 Capital Projects-Streets: 8,934.92 Health Insurance Expense 0.00 Facilities Development Debt Service Fund: 807.53 Police Pension Fund: 18,537.65 Fire Pension Fund: 971.95 Retiree Health Savings: Q.00 Water Fund: Reimbursements & Refunds: 0.00 Water Operations 504,595.60 Sewer Operations 516,683.78 Total 1,021,279.38 Buffalo Grove Golf Fund: Reimbursements & Refunds: 0.00 Golf Operations 14,839.96 Total 14,839.96 Arboretum Golf Fund: Reimbursements 0.00 Golf operations 48,533.39 Total 48,533.39 Refuse Service Fund: 80,095.50 PAYROLL PERIOD ENDING 07/05/09 914,425.42 TOTAL WARRANT#1125 2,692,107.18 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President 07/05/09 Adj LONG (JUILY) Balance Net Earnings 534,041.57 13,629.91 547,671.48 Federal W/H PENMO 945 0.00 Federal WIH BW 941 92,333.60 2,316.78 94,650.38 Federal WIH MO 941 0.00 Credit Union 24,568.15 24,568.15 Roth IRA 767.00 767,00 State WIH 2O,296.37 420.13 20,716.50 State WIH Wisc 921.49 921.49 United Way 285.25 285.25 Bright Directions 140.00 140.00 AFLAC 319.68 319.68 Fire Pension/Sup 55.09 55.09 Police Pension 23,059.45 931.54 23,990.99 Fire Pension 19,423.69 642.94 20,066.63 Flex Savings 4,775,93 4,775.93 Dependent Care 790.38 790.38 ICMA BONUS 0.00 ICMA Employee 32,071.43 32,071.43 ICMA Employer 2,634.99 2,634.99 PPO Premium Deduct 13,544.06 13,544.06 RHS-Fire 2,085.41 2,085.41 FICA FICA 22,095.42 136.40 22,231.82 44,463.64 FOP 87.50 87.50 MEDI Medicare 10,679.78 223.30 10,903.08 21,806.16 BGHS 40.00 40.00 66,269.80 Fire Dues 1,674.00 1,674.00 AFLAC Pre Tax 1,054.42 1,054.42 Life Insurance 0.00 FPAC 104.00 104.00 PC Purchase 1,098.12 1,098.12 IPBC 0.00 Gamishments 1,728.65 1,728.65 Suspension 0.00 General Fund Fire 240.00 240.00 Sub-total 810,915.43 0,00 18,301.00 829,216.43 862,351.33 IMRF-Supplement 0.00 IMRF-Employee 14,798.14 99.00 14,897,14 IMRF-Employer 36,929.89 247.06 37,176.95 Gross Payroll 862,643.46 0.00 18,647.06 881,290.52 914,425.42 Transfers Payroll Transfer 547,671 A8 IRA 767.00 *See Pay Adjustment Register, Current Employer Expense Credit Union 24,568.15 State Tax 20,716.50 941 Federal Tax 160,920.18 Payroll Gross 914,425.42 945 Federal Tax 0.00 Longevity Gross ICMA 34,706,42 Water/Sewer 35,370.13 RHS-Fire 2,085.41 Police Pension Flex Savings 5,566.31 Fire Pension Police Pension 23,990.99 BG Golf 29,942.01 Fire Pension 20,066.63 Arb Golf 29,000.83 Self Insurance 13,544.06 Total Other Funds 94,312.97 Difference between Pyrl Gross 820,112.45 less water/golf/pension Date: 07/16/09 09:03 Village of Buffalo Grove Page: 1 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO. 000010 DEPT NO. 000010 CORPORATE FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 32144 DEBRA AKERS .PC LOAN 108611 147 REC ALL OTHERS 1,600.00 *TOTAL VENDOR DEBRA AKERS 1,600.00 48200 SCOTT ANDERSON HP DESKTOP 108780 147 REC ALL OTHERS 1,775.58 *TOTAL VENDOR SCOTT ANDERSON 1,775.58 * 93701 BILL JACOBS JOLIET LLC. UNIT 292 108764 223 RES FOR CAP REPLACE AUTO 18,780.97 UNIT 294 108763 223 RES FOR CAP REPLACE AUTO 17,724.00 *TOTAL VENDOR BILL JACOBS JOLIET 36,504.97 99998 DELTA RENOVATIONS, INC. 210699 108701 224 DEPOSIT D I A 1,000.00 BOND REFUN 108532 224 DEPOSIT D I A 5,000.00 210738 108647 224 DEPOSIT D I A 1,000.00 210756 108628 224 DEPOSIT D I A 1,000.00 *TOTAL VENDOR -> ONE-TIME VENDORS 8,000.00 * 117791 BURNS & MCDONNELL 521412 108601 223 RES FOR CAP REPLA 155.25 *TOTAL VENDOR BURNS & MCDONNELL 155.25 * 321495 GOV DEALS 7986/JUNE 108659 223 RES FOR CAP REPLA 270.00 *TOTAL VENDOR GOV DEALS 270.00 * 370960 H. H. HOLMES TESTING LAB 096000459 108633 223 RES FOR CAP REPLA 1,048.83 *TOTAL VENDOR H. H. HOLMES TESTIN 1,048.83 * 396258 IISIGHT, INC. 008L118501 108622 223 RES FOR CAP REPLA 2,468.90 *TOTAL VENDOR IISIGHT, INC. 2,468.90 * 529000 LUND INDUSTRIES, INC. 60683 108533 223 RES FOR CAP REPLA 281.59 60680 108634 223 RES FOR CAP REPLA 4,660.14 *TOTAL VENDOR LUND INDUSTRIES, IN 4, 941.73 * 735300 RAYSA & ZIMMERMANN 18003 108654 224 DEPOSIT D I A 1,103.00 *TOTAL VENDOR RAYSA & ZIMMERMANN 1,103.00 * Date: 07/16/09 09:03 Village of Buffalo Grave Page: 2 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO. 000010 DEPT NO. 000010 CORPORATE FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 814499 STOCK BUILDING SUPPLY 4251032300 108670 223 RES FOR CAP REPLA 134.00 *TOTAL VENDOR STOCK BUILDING SUPP 134.00 * 842011 TIGER DIRECT.COM P123759901 108640 229 RES FOR CAP REPLA 142.12 *TOTAL VENDOR TIGER DIRECT.COM 142.12 * **TOTAL CORPORATE FUND 21,639.41 36,504.97 Date: 07/16/09 09:03 Village of Buffalo Grove Page: 3 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO. 000010 DEPT NO_ 000210 CORPORATE REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 48410 ANDRES MEDICAL BILLING 24770 108610 1259 AMB TRANS FEES 3,868.48 *TOTAL VENDOR ANDRES MEDICAL BILL 3, 868.48 * 99998 THE LAKE SHORE DRIVE GRP 29263 REFU 108774 1067 RESTATE TRANSFER 750.00 *TOTAL VENDOR -> ONE-TIME VENDORS 750.00 * 139010 CHICAGO COMMUNICATIONS 190844 108689 1299 ALL OTHER INCOME 709.52 *TOTAL VENDOR CHICAGO COMMUNICATI 709.52 * **TOTAL CORPORATE REVENUE 5,328.00 Date: 07/16/09 09:03 Village of Buffalo Grove Page: 4 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/.20/09 FUND NO_ 000010 DEPT NO. 000401 LEGISLATIVE VENDOR## VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 137001 CHATFIELD BRASS BAND, INC 10080 108592 3722 BG SYMPH BAND 43.24 *TOTAL VENDOR CHATFIELD BRASS BAN 43.24 284058 FIRST STUDENT BUSES 09 108761 3713 BG DAYS COMMISSION 7,580.80 *TOTAL VENDOR FIRST STUDENT 7,580.80 417790 IL MUNICIPAL LEAGUE MULTIPLE 108776 3113 DUES / MEMBER 2,177.00 *TOTAL VENDOR IL MUNICIPAL LEAGUE 2,177.00 567960 MELROSE PYROTECHNICS, INC 11677 108673 3715 FIREWORKS FOR THE 20,000.00 *TOTAL VENDOR MELROSE PYROTECHNIC 20,000.00 612180 NORTHWEST MUN. CONFERENCE 8596 1.08778 3113 DUES / MEMBER 130.00 *TOTAL VENDOR NORTHWEST MUN. CONF 130.00 839907 TAKE ONE VIDEO PROD. 14196 108777 4941 CABLE TV PROGRAMM 580.00 *TOTAL VENDOR TAKE ONE VIDEO PROD 580.00 **TOTAL LEGISLATIVE 22,930.24 7,580.80 Date: 07/16/09 09:03 Village of Buffalo Grove Page: 5 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO. 000010 DEPT NO. 000405 OFC VLG MANAGER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 417790 IL MUNICIPAL LEAGUE MULTIPLE 108776 3113 DUES / MEMBER 5.00 *TOTAL VENDOR IL MUNICIPAL LEAGUE 5.00 * 605128 NEXTEL COMMUNICATIONS 7919215100 108717 3211 PHONE 127.10 *TOTAL VENDOR NEXTEL COMMUNICATIO 127.10 * 903165 VBG-HEALTH INS JULX 09 108642 3111 GRP MED & LIFE 3,730.62 *TOTAL VENDOR VBG-HEALTH INS 3,730.62 * **TOTAL OFC VLG MANAGER 3,862.72 Date: 07/16/09 09:03 Village of Buffalo Grove Page: 6 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO. 000010 DEPT NO. 000407 MIS VENDOR## VENDOR NAME INVOICE## VOUCHER ACCT## TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 152497 COMCAST CABLE 7/9 505530 108779 3211 PHONE 49.18 *TOTAL VENDOR COMCAST CABLE 49.18 * 152498 COMCAST / 901305875 14837726 108783 3211 PHONE 179.80 *TOTAL VENDOR COMCAST / 901305875 179.80 * 375776 IL CENTURY NETWORK/CMS 0033972 108785 3211 PHONE 182.50 *TOTAL VENDOR IL CENTURY NETWORK/ 182.50 * 573955 MNJ TECHOLOGIES DIRECT 2185847 108781 3221 COMPUTER SERVICES 48.75 *TOTAL VENDOR MJ TECHOLOGIES DIR 48.75 * 605128 NEXTEL COMMUNICATIONS 7919215100 108717 3211 PHONE 202.01 *TOTAL VENDOR NEXTEL COMMUNICATIO 202.01 * 903165 VBG-HEALTH INS JULY 09 108642 3111 GRP MED & LIFE 4, 837.64 *TOTAL VENDOR VBG-HEALTH INS 4,837.64 * **TOTAL MIS 5,499.88 Date: 07/16/09 09:03 Village of Btiffalo Grove Page: 7 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO. 000010 DEPT NO. 000408 LEGAL SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCI`# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 200412 DYNAMEX 500525 108702 3617 MESSENGER PEES 24.63 *TOTAL VENDOR DYNAMEX 24.63 * 687708 PADDOCK PUB MULTIPLE 108705 3615 LEGAL NOTICES 125.00 *TOTAL VENDOR PADDOCK PUB 125.00 * 708500 PIONEER PRESS 0906011134 108771 3615 LEGAL NOTICES 1,266.00 *TOTAL VENDOR PIONEER PRESS 1,266.00 * 735300 RAYSA & ZIMMERMANN 18034 108786 3619 ATTORNEY/LIT/LEGA 104.33 18034 108786 3616 ATTORNEY/LIT/LEGA 3,217.50 18034 108786 3613 ATTORNEY/LIT/LEGA 18, 817.50 *TOTAL VENDOR RAYSA & ZIMMERMANN 22,139.33 **TOTAL LEGAL SERVICES 23,554.96 Date: 07/16/09 09:03 Village of Buffalo Grove Page: 8 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 276000 FEDERAL EXPRESS CORP. 925390946 108711 3212 POSTAGE 99.40 *'TOTAL VENDOR FEDERAL ,EXPRESS COR 99.40 * 302510 GARVEY'S OFFICE PRODUCTS MULTIPLE 108738 3240 OFFICE SUPPLIES 718.00 *TOTAL VENDOR GARVEY'S OFFICE PRO 718.00 * 375604 ICON INK 1671 108768 3240 OFFICE SUPPLIES 102.00 *TOTAL VENDOR ICON INK 102.00 * 598773 NEOPOST LEASING 5671195 108594 3217 EQUIP RENTAL, 218.22 *TOTAL VENDOR NEOPOST LEASING 218.22 * 605128 NEXTEL COMMUNICATIONS 7919215100 108717 3211 PHONE 154.43 *TOTAL VENDOR NEXTEL COMMUNICATIO 154.43 * 903165 VBG-HEALTH INS JULY 09 108642 3111 GRP MED & LIFE 6,708.03 *TOTAL VENDOR VBG-HEALTH INS 6,708.03 * 903220 VILLAGE OF BUFFALO GROVE 71509 108741 4935 AOE PT SAO PER DI 25.15 *TOTAL VENDOR VILLAGE OF BUFFALO 25.15 * 917660 WAREHOUSE DIRECT MULTIPLE 108772 3240 OFFICE SUPPLIES 249.92 3727340 108769 3240 OFFICE SUPPLIES 45.49 MULTIPLE 108775 3240 OFFICE SUPPLIES 70.56 *TOTAL VENDOR WAREHOUSE DIRECT 365.97 * 964520 XEROX CORPORATION 041511822 108707 3216 MAINT CONTRACT 76.05 *TOTAL VENDOR XEROX CORPORATION 76.05 * **TOTAL FIN & GEN SERVICES 8,467.25 Date: 07/16/09 09:03 Village of Buffalo Grove Page: 9 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO. 000010 DEPT NO. 000411 HUMAN RESOURCES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 373302 ACE AMERICAN INS.CO. INTERISK 108614 3511 RISK MANAGEMENT P 697.50 *TOTAL VENDOR ACE AMERICAN INS.CO 697.50 * 512962 LAMER, MUCHIN, DOMBROW, 341530 108722 3618 SPECIAL COUNSEL 267.50 *TOTAL VENDOR LANER, MUCHIN, DOMB 267.50 * 605128 NEXTEL COMMUNICATIONS 7919215100 108717 3211 PHONE 63.32 *TOTAL VENDOR NEXTEL COMMUNICATIO 63.32 * 612101 NORTHWEST COMM HOSPITAL 268122 108674 3225 CDL TESTING CONSO 35.00 *TOTAL VENDOR NORTHWEST COMM HOSP 35.00 * 852310 TRANS UNION CORP. 6960285 108598 3714 FD & PD COMMISSIO 30.00 *TOTAL VENDOR TRANS UNION CORP. 30.00 * 903165 VBG-HEALTH INS JULY 09 108642 3111 GRP MED & LIFE 3, 093 .01 *TOTAL VENDOR VBG-HEALTH INS 3,093.01 * **TOTAL HUMAN RESOURCES 4,186.33 Date: 07/16/09 09:03 Village of Buffalo Grove Page: 10 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT## TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 10700 AIR ONE EQUIPMENT, INC. 63484 108663 4111 DEPT EQUIP 672.91 *TOTAL VENDOR AIR ONE EQUIPMENT, 672.91 * 51210 ARLINGTON POWER EQUIP 386601 108713 4111 DEPT EQUIP 39.95 *TOTAL VENDOR ARLINGTON POWER EQU 39.95 * 152889 CDW GOVERNMENT, INC PMR6826 108621 3250 SUPPLIES ALL OTHE 103.25 *TOTAL VENDOR CDW GOVERNMENT, INC 103.25 * 160360 CROWN TROPHY IV611769 108664 3250 SUPPLIES ALL OTHE 4.00 *TOTAL VENDOR CROWN 'TROPHY 4.00 * 239050 NORTHSHORE OMEGA MULTIPLE 108669 4936 CONTRACT SERVICES 502.00 *TOTAL VENDOR NORTHSHORE OMEGA 502.00 * 527002 LINCOLNSHIRE-RIVERWOODS MULTIPLE 108740 4923 CAFT SITE 301.02 *TOTAL VENDOR LINCOLNSHIRE-RIVERW 301.02 * 529000 LUND INDUSTRIES, INC. BGF600 108714 4316 OPER EQUIP DEPT 190.03 *TOTAL VENDOR LUND INDUSTRIES, IN 190.03 * 565350 MED-TECH RESOURCE, INC 44624 108652 3824 EMP SAFE EQUIP 269.39 *TOTAL VENDOR MED-TECH RESOURCE, 269.39 * 572007 LINDE GAS NO AMER LLC 9310332521 108649 3250 SUPPLIES ALL OTHE 96.32 MULTIPLE 108666 3216 MAINT CONTRACT 172.26 *TOTAL VENDOR LINDE GAS NO AMER L 268.58 * 605128 NEXTEL COMMUNICATIONS 7919215100 108717 3211 PHONE 572.01 *TOTAL VENDOR NEXTEL COMMUNICATIO 572.01 * 612100 N W CENTRAL DISPATCH SYS 102 108668 4914 NORTHWEST CENTRAL 1,128.72 Date: 07/16/09 09:03 Village of Buffalo Grove Page: 11 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 7312 108684 4914 NORTHWEST CENTRAL 12,190.94 *TOTAL VENDOR N W CENTRAL DISPATC 13,319.66 612102 NORTHWEST COMM HOSP (EMS) E90070 108715 4932 NWCH ADMIN FEE 2,340.00 *TOTAL VENDOR NORTHWEST COMM HOSP 2,340.00 620321 OCE FINANCIAL SERV INC MULTIPLE 108667 3217 EQUIP RENTAL 1,437.00 *TOTAL VENDOR OCE FINANCIAL SERV 1,437.00 * 690501 PAUL CONWAY SHIELDS 0253233 108596 3117 EMP SAFE EQUIP 48.00 *TOTAL VENDOR PAUL CONWAY SHIELDS 48.00 * 795526 SIR-SPEEDY 21345 108712 3219 PRINTING 110.41 *TOTAL VENDOR SIR-SPEEDY 110.41 * 903165 VBG-HEALTH INS JULY 09 108642 3111 GRP MED & LIFE 82,513.55 *TOTAL VENDOR VBG-HEALTH INS 82,513 .55 * 929500 WEINERT, RON JUNE 09 108672 4923 CAFT SITE 800 .00 *TOTAL VENDOR WEINERT, RON 800.00 * 988700 ZIMMERMAN HARDWARE 71509 108739 3824 CAFT SITE M&R DEP 162 .06 71509 108739 4111 CAFT SITE M&R DEP 12 .59 71509 108739 4213 CAFT SITE M&R DEP 19.84 71509 108739 4923 CAFT SITE M&R DEP 12.86 71509 108739 3916 CAFT SITE M&R DEP 58.00 *TOTAL VENDOR ZIMMERMAN HARDWARE 265.35 **TOTAL FIRE SERVICES 103,757.11 Date: 07/16/09 09:03 Village of Buffalo Grove Page: 12 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 4327 ACCURINT 1014995200 108651 3345 SUPPLIES FOSG 64.80 *TOTAL VENDOR ACCURINT 64.80 * 48523 ANIMAL CARE CLINIC 324838 108688 4918 ANIMAL CONTROL 579.29 *TOTAL VENDOR ANIMAL CARE CLINIC 579.29 * 139010 CHICAGO COMMUNICATIONS MULTIPLE 108687 4112 RADIOS/DUI ASSESS 84.00 MULTIPLE 108687 4318 RADIOS/DUI ASSESS 625.00 *TOTAL VENDOR CHICAGO COMMUNICATI 709.00 * 139242 CHIEF 281619 108690 3343 SUPPLIES PATROL 162.89 *TOTAL VENDOR CHIEF 162.89 * 139510 CITY LIMITS 6701 108517 4318 DUI ASSESSMENT PU 377.33 *TOTAL VENDOR CITY LIMITS 377.33 * 152889 CDW GOVERNMENT, INC PNL1308 108746 3354 OPER EQUIP COMM 306.97 *TOTAL VENDOR CDW GOVERNMENT, INC 306.97 * 189745 DOJE'S FORENSIC SUPPLIES 15559 108693 3345 SUPPLIES FOSG 120.79 *TOTAL VENDOR DOJE'S FORENSIC SUP 120.79 * 203490 EASYLINK SERV CORP. 0778621090 108744 3211 PHONE 16.52 *TOTAL VENDOR EASYLINK SERV CORP. 16.52 * 418923 ILEETA 4021 /6300 108531 3112 PROF TRAINING 45.00 *TOTAL VENDOR ILEETA 45.00 * 483067 KEE BUSINESS SYSTEMS MULTIPLE 108743 4313 OFFICE EQUIP 946.92 MULTIPLE 108743 4313 OFFICE EQUIP 728.57 *TOTAL VENDOR KEE BUSINESS SYSTEM 1,675.49 * 511000 LAB SAFETY SUPPLY Date: 07/16/09 09:03 Village of Buffalo Grove Page: 13 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 1013703829 108650 3337 SAFE EQUIP FOSG 63.92 *TOTAL VENDOR LAB SAFETY SUPPLY 63.92 * 605128 NEXTEL COMMUNICATIONS 2512532220 108686 3211 PHONE 1,388.89 *TOTAL VENDOR NEXTEL COMMUNICATIO 1,388.89 611920 N E MULTI-REG. TRNG. MULTIPLE 108540 3112 PROF TRAINING 150.00 MULTIPLE 108540 3112 PROF TRAINING 300.00 *TOTAL VENDOR N E MULTI-REG. TRNG 450.00 * 612100 N W CENTRAL DISPATCH SYS 7312 108684 4914 NORTHWEST CENTRAL 28,445.50 103 108685 4914 NORTHWEST CENTRAL 1,128.72 *TOTAL, VENDOR N W CENTRAL DISPATC 29,574.22 * 620500 RAY O'HERRON CO. , INC. 0917404 108742 4318 DUI ASSESS 2,959.49 *TOTAL VENDOR RAY O'HERRON CO. , I 2,959.49 * 654250 ORPHANS OF THE STORM 2DOGS/1CAT 108723 4918 ANIMAL CONTROL 90.00 *TOTAL VENDOR ORPHANS OF THE STOR 90.00 * 690520 LINDA PAUL CHK10762 108725 3113 DUES/ MEMBER 25.00 *TOTAL VENDOR LINDA PAUL 25.00 * 795480 SIRCHIE FINGERPRINT LAB 0518172IN 108692 3345 SUPPLIES FOSG 136.38 *TOTAL VENDOR SIRCHIE FINGERPRINT 136.38 * 841556 THE DUTY RIG.COM 578 108655 3115 CLOTHING ALLOW 33.05 *TOTAL VENDOR THE DUTY RIG.COM 33.05 * 851122 T.O.P.S IN DOG TRNG 11057 108747 3112 PROF TRAINING 3,000.00 *'TOTAL VENDOR T.O.P.S IN DOG TRNG 3,000.00 * 870980 ULINE 28272665 108691 3345 SUPPLIES FOSG 106.61 *TOTAL VENDOR ULINE 106.61 * Date: 07/16/09 09:03 Village of Buffalo Grove Page: 14 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 881029 UNIFORMITY INC 167985 108546 3115 CLOTHING ALLOW 120.00 *TOTAL VENDOR UNIFORMITY INC 120.00 * 888701 USA MOBILITY WIRELESS INC S224203OG 108745 3340 EQUIP RENT COMM 45.00 *TOTAL VENDOR USA MOBILITY WIRELE 45.00 * 903165 VBG-HEALTH INS JULY 09 108642 3111 GRP MED & LIFE 92,531.17 *TOTAL VENDOR VBG-HEALTH INS 92,531.17 * 903220 VILLAGE OF BUFFALO GROVE 71509 108741 4112 AOE PT SAO PER DI 4.37 71509 108741 3214 AOE PT SAO PER DI 20.74 71509 108741 3345 AOE PT SAO PER DI 3.11 71509 108741 3214 AOE PT SAO PER DI 45.00 *TOTAL VENDOR VILLAGE OF BUFFALO 73.22 903250 VILLAGE OF BUFFALO P. D. 071409 108724 4935 AOE/OVER TRUCK/PE 44.84 071409 108724 3214 AOE/OVER TRUCK/PE 30.00 071409 108724 4954 AOE/OVER TRUCK/PE 23.00 *TOTAL VENDOR VILLAGE OF BUFFALO 97.84 988700 ZIMMERMAN HARDWARE 7/10/09 108658 3343 SUPPLIES PATROL 47.82 70909 108646 3343 16.18 *TOTAL VENDOR ZIMMERMAN HARDWARE 64.00 **TOTAL POLICE SERVICES 134, 816.87 Date: 07/16/09 09:03 Village of Buffalo Grove Page: 15 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO. 000010 DEPT NO. 000441 BUILDING & ZONING VENDOR## VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 145700 CLARKE MOSQUITO MGMT INC 6326328 108627 3216 MAINT CONTRACT 12,074.50 *TOTAL VENDOR CLARKE MOSQUITO MGM 12,074.50 * 605128 NEXTEL COMMUNICATIONS 7919215100 108717 3211 PHONE 360.43 *TOTAL VENDOR NEXTEL COMMUNICATIO 360.43 * 611779 NIABPA 750055C 108716 3112 PROF TRAINING 100.00 *TOTAL VENDOR NIABPA 100.00 * 687707 PADDOCK PUBLICATIONS 7709/10509 108675 3218 SUB PUB 23.75 *TOTAL VENDOR PADDOCK PUBLICATION 23.75 * 842000 THOMPSON ELEVATOR INSP. 092154 108641 4913 CONSULT FEES OTHE 1,155.00 092209 108676 4913 CONSULTFEES OTHER 43 .00 092256 108734 4913 CONSULT FEES QTHE 160.00 *TOTAL VENDOR THOMPSON ELEVATOR I 1,358.00 * 903165 VBG-HEALTH INS JULY 09 108642 3111 GRP MED & LIFE 9,250,19 *TOTAL VENDOR VBG-HEALTH INS 9,250.19 * 903220 VILLAGE OF BUFFALO GROVE 71509 108741 3112 AOE PT SAO PER DI 15.00 070809 108635 3215 TRAVEL / RECEPT 45.09 71509 108741 3112 AOE PT SAO PER DI 20.00 *TOTAL VENDOR VILLAGE OF BUFFALO 80.09 **TOTAL BUILDING & ZONING 23,246.96 Date: 07/16/09 09:03 Village of Buffalo Grove Page: 16 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO. 000010 DEPT NO. 000445 ENGINEERING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 495215 L.H_ KLEIN & ASSOC 2528 108534 3115 CLOTHING ALLOW 71.21 *TOTAL VENDOR L.H. KLEIN & ASSOC 71.21 * 903165 VBG-HEALTH INS JULY 09 108642 3111 GRP MED & LIFE 4,412.83 *TOTAL VENDOR VBG-HEALTH INS 4,412.83 * 903220 VILLAGE OF BUFFALO GROVE 71509 108741 3250 AOE PT SAO PER DI 52.01 *TOTAL VENDOR VILLAGE OF BUFFALO 52.01 * **TOTAL ENGINEERING SERVICES 4,536.05 Date: 07/16/09 09:03 Village of Buffalo Grove Page: 17 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 32250 ALDRIDGE ELECTRIC,INC. MULTIPLE 108600 3913 STREET LIGHTING 2,780.37 *TOTAL VENDOR ALDRIDGE ELECTRIC,I 2,780.37 * 32250 ALDRIDGE ELECTRIC,INC. MULTIPLE 108600 3913 STREET LIGHTING 5,904.14 *TOTAL VENDOR ALDRIDGE ELECTRIC,I 5,904.14 * 152761 COM ED 7709/31080 108727 3825 ELECTRIC STREET L 1,239.19 *TOTAL VENDOR COM ED 1,239.19 * 306910 G & K SERVICES NO CHICAGO 1058315621 108765 3114 UNIFORM RENTAL 78.90 1058312894 108632 3114 UNIFORM RENTAL 78.90 *TOTAL VENDOR G & K SERVICES NO C 157.80 * 325900 GRAINGER,INC. MULTIPLE 108522 3250 SUPPLIES ALL OTHE 137.08 *TOTAL VENDOR GRAINGER, INC. 137.08 * 326902 GSF 5977 108726 3216 MAINT CONTRACT 5,969.99 *TOTAL VENDOR GSF 5, 969.99 * 495215 L.H. KLEIN & ASSOC 2528 108534 3115 CLOTHING ALLOW 101.74 *TOTAL VENDOR L_H. KLEIN & ASSOC 101.74 * 605128 NEXTEL COMMUNICATIONS 7919215100 108717 3211 PHONE 116.73 *TOTAL VENDOR NEXTEL COMMUNICATIO 116.73 * 612020 NICOR 0624/6926 108605 3812 GAS FAC 16.52 0624/6882 108607 3812 GAS FAC 103.25 0624/5246 108606 3812 GAS FAC 143.68 0625/2517 108603 3826 GAS STREET LIGHTS 389.64 0624/9492 108604 3812 GAS FAC 445.24 *TOTAL VENDOR NICOR 1,098.33 696110 PETERSON ROOFING, INC MULTIPLE 108653 3216 MAINT CONTRACT 485.00 Date: 07/16/09 09:03 Village of Buffalo Grove Page: 18 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 108653 3216 MAINT CONTRACT 2,475.00 *TOTAL VENDOR PETERSON ROOFING, I 2,960.00 * 903165 VBG-HEALTH INS JULY 09 108642 3111 GRP MED & LIFE 5,754.05 *TOTAL VENDOR VBG-HEALTH INS 5,754.05 * 917660 WAREHOUSE DIRECT 3835900 108645 3240 OFFICE SUPPLIES 1.8.64 *TOTAL VENDOR WAREHOUSE DIRECT 18.64 * 988700 ZIMMERMAN HARDWARE 70909 108646 3250 106.59 *TOTAL VENDOR ZIMMERMAN HARDWARE 106.59 * **TOTAL BUILDING SERVICES 26,344.65 Date: 07/16/09 09:03 Village of Buffalo Grove Page: 19 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 306911 G & K SERVICES MULTIPLE 108527 3114 UNIFORM RENTAL 51.05 *TOTAL VENDOR G & K SERVICES 51.05 * 306911 G & K SERVICES MULTIPLE 108527 3114 UNIFORM RENTAL 51.05 *TOTAL VENDOR G & K SERVICES 51.05 * 370960 H. H. HOLMES TESTING LAB 095000452 108733 3911 SIDES/CURBS/BIKES 571.33 *TOTAL VENDOR H. H. HOLMES TESTIN 571.33 * 495215 L.H. KLEIN & ASSOC 2528 108534 3115 CLOTHING ALLOW 198.37 *TOTAL VENDOR L.H. KLEIN & ASSOC 198.37 * 568035 MENARDS LONG GROVE MULTIPLE 108535 3250 STORM SEWERS/ LIF 29.79 MULTIPLE 108535 3250 STORM SEWERS/ LIF 118.90 *TOTAL VENDOR MENARDS LONG GROVE 148.69 * 605128 NEXTEL COMMUNICATIONS 7919215100 108717 3211 PHONE 42.42 *TOTAL VENDOR NEXTEL COMMUNICATIO 42.42 * 654139 ORANGE CRUSH, LLC. MULTIPLE 108541 3912 STREETS & HWYS 1,783.50 *TOTAL VENDOR ORANGE CRUSH, LLC. 1,783.50 * 719450 PRO SAFETY, INC. 2631290 108543 3117 EMP SAFE EQUIP 34 .95 *TOTAL VENDOR PRO SAFETY, INC. 34.95 * 768603 SAFE STEP LLC 549 108636 3911 SIDE/CURB/BIKE 5,501.36 *TOTAL VENDOR SAFE STEP LLC 5,501.36 * 903165 VBG-HEALTH INS JULY 09 108642 3111 GRP MED & LIFE 8,753 .07 *TOTAL VENDOR VBG-HEALTH INS 8,753.07 * 917660 WAREHOUSE DIRECT 3835900 108645 3240 OFFICE SUPPLIES 18.64 *TOTAL VENDOR WAREHOUSE DIRECT 18.64 * Date: 07/16/09 09:03 Village of Buffalo Grove Page: 20 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO_ 000010 DEPT NO, 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 988700 ZIMMERMAN HARDWARE 70909 108646 3250 22.49 *TOTAL VENDOR ZIMMERMAN HARDWARE 22.49 **TOTAL STREET OPERATIONS 17,176.92 Date: 07/16/09 09:03 Village of Buffalo Grove Page: 21 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO. 000010 DEPT NO. 000462 PUB WRKS ADM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 495215 L.H. KLEIN & ASSOC 2528 108534 3115 CLOTHING ALLOW 61.04 *TOTAL VENDOR L.H. KLEIN & ASSOC 61.04 * 605128 NEXTEL COMMUNICATIONS 7919215100 108717 3211 PHONE 21.21 *TOTAL VENDOR NEXTEL COMMUNICATIO 21.21 * 903165 VBG-HEALTH INS JULY 09 108642 3111 GRP MED & LIFE 4,635.39 *TOTAL VENDOR VBG-HEALTH INS 4,635.39 903220 VILLAGE OF BUFFALO GRAVE 070809 108635 3213 TRAVEL / RECEPT 9.50 *TOTAL VENDOR VILLAGE OF BUFFALO 9.50 * 917660 WAREHOUSE DIRECT MULTIPLE 108729 3240 OFFICE SUPPLIES 25.50 MULTIPLE 108643 3240 OFFICE SUPPLIES 83.43 MULTIPLE 108729 3240 OFFICE SUPPLIES 98.23 3760140 108609 3240 OFFICE SUPPLIES 55.83 MULTIPLE 108643 3240 OFFICE SUPPLIES 43.29 *TOTAL VENDOR WAREHOUSE DIRECT 306.28 * 923646 WATER ENVIRONMENT FED 2000454138 108661 3113 DUES & MEMBER 105.00 *TOTAL VENDOR WATER ENVIRONMENT F 105.00 * **TOTAL PUB WRKS ADM 5,138.42 Date: 07/16/09 09:03 Village of Buffalo Grove Page: 22 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO. 000010 DEPT NO. 000463 FORESTRY VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 306912 G & K SERVICES 1058312896 108631 3114 UNIFORM RENTAL 63 .42 *TOTAL VENDOR G & K SERVICES 63.42 * 306912 G & K SERVICES 1058310148 108523 3114 UNIFORM RENTAL 63 .42 1058315623 108766 3114 UNIFORM RENTAL 63.42 *TOTAL VENDOR G & K SERVICES 126.84 * 495215 L.H. KLEIN & ASSOC 2528 108534 3115 CLOTHING ALLOW 249.23 *'TOTAL VENDOR L.H. KLEIN & ASSOC 249.23 * 605128 NEXTEL COMMUNICATIONS 7919215100 108717 3211 PHONE 154.77 *TOTAL VENDOR NEXTEL COMMUNICATIO 154.77 * 736941 REESE RECREATION MULTIPLE 108544 3250 SUPPLIES ALL OTHE 57.00 *TOTAL VENDOR REESE RECREATION 57.00 * 903165 VBG-HEALTH INS JULY 09 108642 3111 GRP MED & LIFE 11,086.96 *TOTAL VENDOR VBG-HEALTH INS 11,086.96 917660 WAREHOUSE DIRECT 3835900 108645 3240 OFFICE SUPPLIES 18.64 *TOTAL VENDOR WAREHOUSE DIRECT 18.64 * **TOTAL FORESTRY 11,756.86 Date: 07/16/09 09:03 Village of Buffalo Grove Page: 23 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR## VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 205 A & A BODY SHOP, INC. 40281 108700 4218 CONTRACT AUTO SER 3,045.53 *TOTAL VENDOR A & A BODY SHOP, IN 3,045.53 51150 ARLINGTON HEIGHTS FORD 491937 108736 4213 AUTO PARTS 98.50 *TOTAL VENDOR ARLINGTON HEIGHTS F 98.50 * 57100 ATLAS BOBCAT, INC. B92492 108662 4213 AUTO PARTS 143.65 *TOTAL VENDOR ATLAS BOBCAT, INC. 143.65 * 117800 BURRIS EQUIPMENT CO. PI79737 108626 4213 AUTO PARTS 219.54 *TOTAL VENDOR BURRIS EQUIPMENT CO 219.54 * 124410 CATCHING FLUIDPOWER 5466926 108516 4213 AUTO PARTS 123.62 *TOTAL VENDOR CATCHING FLUIDPOWER 123.62 * 204600 EL-COR INDUSTRIES, INC MULTIPLE 108519 4213 AUTO PARTS / SAO 108.26 MULTIPLE 108612 4213 AUTO PARTS/SUP AL 70.07 MULTIPLE 108612 3250 AUTO FARTS/SUP AL 13.43 MULTIPLE 108612 4213 AUTO PARTS/SUP AL 52.41 MULTIPLE 108519 3250 AUTO PARTS / SAO 40.93 53824 108518 4213 AUTO PARTS 599.36 MULTIPLE 108612 3250 AUTO PARTS/SUP AL 90.20 MULTIPLE 108519 4213 AUTO PARTS / SAO 184.10 *TOTAL VENDOR EL-COR INDUSTRIES, 1,158.76 283800 1ST AYD CORP MULTIPLE 106630 3250 SUP ALL OTHERS/AU 41.88 MULTIPLE 108630 4213 SUP ALL OTHERS/AU 71.93 *TOTAL VENDOR 1ST AYD CORP 113.81 * 306913 G & K SERVICES 1058310147 108526 3114 UNIFORM RENTAL 65.27 1058312895 108665 3114 UNIFORM RENTAL 66.17 *TOTAL VENDOR G & K SERVICES 131.44 * 375772 ILLINOIS SECRETARY OF UNIT 734 108767 4218 CONTRACT AUTO SER 79.00 *TOTAL VENDOR ILLINOIS SECRETARY 79.00 * Date: 07/16/09 09:03 Village of Buffalo Grove Page: 24 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 495215 L.H. KLEIN & ASSOC 2528 108534 3115 CLOTHING ALLOW 91.56 *TOTAL VENDOR L.H. KLEIN & ASSOC 91.56 * 495624 KOVATCH MOBILE EQUIPMENT PA89567 108703 4213 AUTO PARTS 82.00 *TOTAL VENDOR KOVATCH MOBILE EQUI 82.00 * 545873 MARION BODY WORKS 80960 108735 4213 AUTO PARTS 105.00 *TOTAL VENDOR MARION BODY WORKS 105.00 * 562190 MC MASTER-CARR SUPPLY CO. MULTIPLE 108616 3824 SM EQUIP & TOOLS 69.85 MULTIPLE 108704 3824 SM EQUIP & TOOLS 21.27 MULTIPLE 108704 3824 SM EQUIP & TOOLS 23.35 MULTIPLE 108616 3824 SM EQUIP & TOOLS 20.30 *TOTAL VENDOR MC MASTER-CARR SUPP 1.34.77 * 570255 MIDWEST FUEL INJECTION N252294 108537 4213 AUTO PARTS 131.30 *TOTAL VENDOR MIDWEST FUEL INJECT 131.30 * 573690 MINUTEMAN INT'L 347368 108615 4213 AUTO PARTS 12 .46 *TOTAL VENDOR MINUTEMAN INT'L 12 .46 * 596770 NAPA-HEIGHTS AUTOMOTIVE 7/6/09 108542 3250 AUTO PARTS/LUBRIC 42.38 7/6/09 108542 4215 AUTO PARTS/LUBRIC 53 .14 7/6/09 108542 4213 AUTO PARTS/LUBRIC 683.01 *TOTAL VENDOR NAPA-HEIGHTS AUTOMO 778.53 * 605128 NEXTEL COMMUNICATIONS 7919215100 108717 3211 PHONE 154.26 *TOTAL VENDOR NEXTEL COMMUNICATIO 154.26 * 612243 NORTHWEST TRUCKS, INC. 250642 108538 4213 AUTO PARTS 112.02 *TOTAL VENDOR NORTHWEST TRUCKS, I 112.02 * 729211 QUALITY CAR CENTER Date: 07/16/09 09:03 Village of Buffalo Grave Page: 25 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 50579 108618 4218 CONTRACT AUTO SER 91.00 *TOTAL VENDOR QUALITY CAR CENTER 91.00 * 759747 ROYAL TOUCH CAR WASH 993 108619 4218 CONTRACT AUTO SER 90.00 *TOTAL VENDOR ROYAL TOUCH CAR WAS 90.00 * 779910 SECRETARY OF STATE UNIT 292 108758 4218 CONTRACT AUTO SERVICES 79.00 UNIT 294 108759 4218 CONTRACT AUTO SERVICES 79.00 CHEVY IMPA 108762 4218 CONTRACT AUTO SERVICES 1.00 UNIT 297 108760 4218 CONTRACT AUTO SERVICES 79.00 *TOTAL VENDOR SECRETARY OF STATE 238.00 811118 BILL STASEK CHEVROLET 604045 108637 4218 AUTO PARTS/CON AU 10.00 604045 108637 4213 AUTO PARTS/CON AU 106.65 *TOTAL VENDOR BILL STASEK CHEVROL 116.65 * 903165 VBG-HEALTH INS JULY 09 108642 3111 GRP MED & LIFE 8,054.70 *TOTAL VENDOR VBG-HEALTH INS 8, 054.70 * 917660 WAREHOUSE DIRECT 3835900 108645 3240 OFFICE SUPPLIES 18.64 *TOTAL VENDOR WAREHOUSE DIRECT 18.64 * 917667 WARREN OIL CO. INC. 1533227 108644 4211 GAS 17,624.00 *TOTAL VENDOR WARREN OIL CO. INC. 17,624.00 * 931990 WEST SIDE TRACTOR SALES L66666 108706 4218 CONTRACT AUTO SER 542.58 *TOTAL VENDOR WEST SIDE TRACTOR S 542 .58 * 988700 ZIMMERMAN HARDWARE 70909 108646 3250 12 .59 70909 108646 4213 7.51 *TOTAL VENDOR ZIMMERMAN HARDWARE 20.10 * **TOTAL CENTRAL GARAGE 33,273 .42 238.00 Date: 07/16/09 09:03 Village of Buffalo Grove Page: 26 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO. 000010 DEPT NO. 000466 DRAINAGE SYSTEM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 306914 G & K SERVICES MULTIPLE 108525 3114 UNIFORM RENTAL 14.02 *TOTAL VENDOR G & K SERVICES 14.02 306914 G & K SERVICES MULTIPLE 108525 3114 UNIFORM RENTAL 14.02 *TOTAL VENDOR G & K SERVICES 14.02 495215 L.H. KLEIN & ASSOC 2528 108534 3115 CLOTHING ALLOW 40.69 *TOTAL VENDOR L.H. KLEIN & ASSOC 40.69 570131 MID AMERICAN WATER OF 111141W 108536 4017 STORM SEWERS 249.84 *TOTAL VENDOR MID AMERICAN WATER 249.84 605128 NEXTEL COMMUNICATIONS 7919215100 108717 3211 PHONE 60.91 *TOTAL VENDOR NEXTEL COMMUNICATIO 60.91 821079 SUPER MIX OF WISCONSIN 22909 108608 4611 BLDG IMPROVE 3, 009.00 *TOTAL VENDOR SUPER MIX OF WISCON 3, 009.00 903165 VBG-HEALTH INS JULY 09 108642 3111 GRP MED & LIFE 600.82 *TOTAL VENDOR VBG-HEALTH INS 600.82 917660 WAREHOUSE DIRECT 3835900 108645 3240 OFFICE SUPPLIES 19.97 *TOTAL VENDOR WAREHOUSE DIRECT 19.97 * 988700 ZIMMERMAN HARDWARE 70909 108646 3250 19.78 *TOTAL VENDOR ZIMMERMAN HARDWARE 19.78 * **TOTAL DRAINAGE SYSTEM 4,029.05 Date: 07/16/09 09:03 Village of Buffalo Grove Page: 27 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO. 000010 DEPT NO. 000471 ESDA VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 58183 AT&T MOBILITY X07092009 108782 3211 PHONE 52.05 *TOTAL VENDOR AT&T MOBILITY 52.05 * 307700 ROBERT GIDDENS EMA HARPER 108784 3112 PROF TRAINING 991.47 *TOTAL VENDOR ROBERT GIDDENS 991.47 * 903165 VBG-HEALTH INS JULY 09 108642 3111 GRP MED & LIFE 820.12 *TOTAL VENDOR VBG-HEALTH INS 820.12 * **TOTAL ESDA 1,863 .64 Date: 07/16/09 09:03 Village of Buffalo Grove Page: 28 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO. 0.00010 DEPT NO. 000481 TRANSFER NON-OPER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT## TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 495235 KNOX SWAN & DOG LLC MULTIPLE 108648 4935 ALL OTHER EXPENSE 2,500.00 *TOTAL VENDOR KNOX SWAN & DOG LLC 2,500.00 * 545500 TIM MALINOWSKI MULTIPLE 108708 4935 ALL OTHER EXPENSE 1,050.00 *TOTAL VENDOR TIM MALINOWSKI 1,050.00 * 903140 VILLAGE OF BUFFALO GROVE 070809 108657 4823 TRANS FD PENSION 1,131.84 *TOTAL VENDOR VILLAGE OF BUFFALO 1,131.84 * 903200 VILLAGE OF BUFFALO GROVE JULY 09 108671 4815 TRANS MOTOR FUEL 52,911.12 *TOTAL VENDOR VILLAGE OF BUFFALO 52,911.12 * 903240 VILLAGE OF BUFFALO GROVE 070809 108656 4822 TRANS PD PENSION 1,378.48 *TOTAL VENDOR VILLAGE OF BUFFALO 1,378.48 * **TOTAL TRANSFER NON-OPER 58,971.44 ***TOTAL CORPORATE FUND 520,380.18 44,323.77 Date: 07/16/09 09:03 Village of Buffalo Grove Page: 29 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO. 000014 DEPT NO. 000214 PARKING LOT REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 JOANNE K DVORETSKY 0276 REFUN 108773 1300 METRA PARKING LOT 48.50 *TOTAL VENDOR -> ONE-TIME VENDORS 48.50 **TOTAL PARKING LOT REVENUE 48.50 Date: 07/16/09 09:03 Village of Buffalo Grove Page: 30 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO. 000014 DEPT NO. 000503 SPEC REVENUE-PARKING LOT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 152706 COM-ED 7709/19481 108726 3811 ELETRIC FAC 1,305.03 *TOTAL VENDOR COM-ED 1,305.03 **TOTAL SPEC REVENUE-PARKING LOT 1,305.03 ***TOTAL PARKING LOT FUND 1,353.53 Date: 07/16/09 09:03 Village of Buffalo Grove Page: 31 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO. 000021 DEPT NO. 000511 CAP PROD-FACILITIES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 117791 BURNS & MCDONNELL 529321 108625 4684 PUBLIC SERVICE CE 14, 000.00 *TOTAL VENDOR BURNS & MCDONNELL 14, 000.00 * 117895 CHRISTOPHER BURKE ENGIN 88595 108730 4694 STORM WATER DRAIN 1,424.00 *TOTAL VENDOR CHRISTOPHER BURKE E 1,424.00 * 851149 TOWER WORKS INC 61764 108639 4689 EOC REMODEL 2,200.00 *TOTAL VENDOR TOWER WORKS INC 2,200.00 * **TOTAL CAP PROJ-FACILITIES 17,624.00 ***TOTAL CAP PROJ-FACILITIES 17,624.00 Date: 07/16/09 09:03 Village of Buffalo Grove Page: 32 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO. 000022 DEPT NO. 000512 CAP PROD-ST & HIGWYS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 139900 CIVILTECH ENGINEERING CO. 2222-06 108694 4542 WEILAND/LAKE COOK 5,731.15 *TOTAL VENDOR CIVILTECH ENGINEERI 5,731.15 * 139900 CIVILTECH ENGINEERING CO. 37226 108731 4542 WEILAND/LAKECOOK/ 3,203.77 *TOTAL VENDOR CIVILTECH ENGINEERI 3,203.77 * **TOTAL CAP PROJ-ST & HIGWYS 8,934.92 ***TOTAL CAP PROJ-STREETS 8,934.92 Date: 07/16/09 09:03 Village of Buffalo Grove Page: 33 User: parkskj EXPENDITURE APPROVALS LIST FUND NO. 000033 Warrant Date 07/20/09 DEPT NO. 000523 DEBT SERV-FAC DEV VENDOR# VENDOR NAME INVOICE## VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 805910 SPEER FINANCIAL, INC. D6/09-6 108709 3231 FISCAL AGENT FEES 807.53 *TOTAL VENDOR SPEER FINANCIAL, IN 807.53 **TOTAL DEBT SERV-FAC DEV 807.53 ***TOTAL FACILITIES DEV DEBT SERV 807.53 Date: 07/16/09 09:03 Village of Buffalo Grove Page: 34 User: parkskj EXPENDITURE APPROVALS LIST FUND NO. 000041 Warrant Date 07/20/09 DEPT NO. 000531 PENSION-POLICE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 147776 COALITION FOR QUALIFIED ART 3&4 FU 108683 4935 ALL OTHER EXPENSE 400.00 *TOTAL VENDOR COALITION FOR QUALI 400.00 * 204550 SCOTT EISENMENGER PER DIEM 108679 4935 ALL OTHER EXPENSE 200.00 *TOTAL VENDOR SCOTT EISENMENGER 200.00 * 422960 IPPFA INDIAN LAK 108677 4935 ALL OTHER EXPENSE 100.00 *TOTAL VENDOR IPPFA 100.00 * 505320 SCOTT KRISTIANSEN PER DIEM 108678 4935 ALL OTHER EXPENSE 200.00 *TOTAL VENDOR SCOTT KRISTIANSEN 200.00 * 611973 NORTHERN ILLINOIS IPPFA 108710 4935 ALL OTHER EXPENSE 500.00 *TOTAL VENDOR NORTHERN ILLINOIS 500.00 * 737405 R. REIMER & ASSOC, L.L.C. 2045-004/1 108680 4935 ALL OTHER EXPENSE 750.00 *TOTAL VENDOR R. REIMER & ASSOC, 750.00 * 818203 STRATFORD INV ADV GRP 7108/12310 108682 4935 ALL OTHER EXPENSE 11,388.30 *TOTAL VENDOR STRATFORD INV ADV G 11,388.30 * 917054 WALL & ASSOCIATES 33109/6300 108681 4935 ALL OTHER EXPENSE 4, 999.35 *TOTAL VENDOR WALL & ASSOCIATES 4,999.35 * **TOTAL PENSION-POLICE 18,537.65 ***TOTAL POLICE PENSION FUND 18,537.65 Date: 07/16/09 09:03 Village of Buffalo Grove Page: 35 User: parkskj EXPENDITURE APPROVALS LIST FUND NO. 000042 Warrant Date 07/20/09 DEPT NO. 000532 PENSION-FIRE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 654400 OTTOSEN, BRITZ, KELLY 38313 108595 4935 ALL OTHER EXPENSE 350.00 *TOTAL VENDOR OTTOSEN, BRITZ, KEL 350.00 * 654400 OTTOSEN, BRITZ, KELLY 38319 108770 4935 ALL OTHER EXPENSE 621.95 *TOTAL VENDOR OTTOSEN, BRITZ, KEL 621.95 * **TOTAL PENSION-FIRE 971.95 ***TOTAL FIRE PENSION FUND 971.95 Date_ 07/16/09 09:03 Village of Buffalo Grove Page: 36 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 58181 AT&T 8474599357 108624 4412 SYSTEM IMPROVE 40.64 *TOTAL VENDOR AT&T 40.64 * 204600 EL-COR INDUSTRIES, INC MULTIPLE 108519 4016 AUTO PARTS / SAO 107.58 *TOTAL VENDOR EL-COR INDUSTRIES, 107.58 * 276000 FEDERAL EXPRESS CORP. 923858198 108629 4412 SYSTEM IMPROVE 20.25 *TOTAL VENDOR FEDERAL EXPRESS COR 20.25 * 288730 JOSEPH D. FOREMAN COMPANY MULTIPLE 108521 4016 WATERMAINS & SERV 1,698.35 *TOTAL VENDOR JOSEPH D. FOREMAN C 1,698.35 * 288985 FOX VALLEY FIRE & SAFETY 512846 108613 3916 M&R B&F 1,995.00 *TOTAL VENDOR FOX VALLEY FIRE & S 1,995.00 306915 G & K SERVICES 1058310151 108524 3114 UNIFORM RENTAL 48.28 1058312899 108737 3114 UNIFORM RENTAL 46.28 *TOTAL VENDOR G & K SERVICES 96.56 * 334300 HACH COMPANY 6287704 108529 3817 WATER SAMPLE ANAL 154.95 *TOTAL VENDOR HACH COMPANY 154.95 * 348450 JASON HARTMAN STEEL TOES 108732 3115 CLOTHING ALLOW 100.00 *TOTAL VENDOR JASON HARTMAN 100 .00 * 495215 L.H. KLEIN & ASSOC 2528 108534 3115 CLOTHING ALLOW 254.32 *TOTAL VENDOR L.H. KLEIN & ASSOC 254.32 * 605128 NEXTEL COMMUNICATIONS 7919215100 108717 3211 PHONE 164.85 *TOTAL VENDOR NEXTEL COMMUNICATIO 184.85 * 612020 NICOR 62609/3399 108539 3815 GAS WATER & SEWER 15-72 *TOTAL VENDOR NICOR 15.72 * Date: 07/16/09 09:03 Village of Buffalo Grove Page: 37 User: parkskj EXPENDITURE APPROVALS LIST FUND NO. 000051 Warrant Date 07/20/09 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT## TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 620240 N W WATER COMMISSION AUGUST 09 108617 4722 NW WATER COMM & D 130,278.00 AUGUST 09 108617 4924 NW WATER COMM & D 348,224.00 *TOTAL VENDOR N W WATER COMMISSIO 478,502.00 903100 VILLAGE OF BUFFALO GROVE DUNE 09 108547 4212 DIESEL/GAS/LABOR/ 331.30 JUNE 09 108547 4214 DIESEL/GAS/LABOR/ 4,380.82 JUNE 09 108547 4213 DIESEL/GAS/LABOR/ 2,167.23 07/06/09 108599 3125 EMP-ER CONT PENSI 4,535.03 DUNE 09 108547 4211 DIESEL/GAS/LABOR/ 393.65 *TOTAL VENDOR VILLAGE OF BUFFALO 11, 808.03 903165 VBG-HEALTH INS JULY 09 10BG42 3111 GRP MED & LIFE 9,597.38 *TOTAL VENDOR VBG-HEALTH INS 9,597.38 917660 WAREHOUSE DIRECT 3835900 108645 3240 OFFICE SUPPLIES 19.97 *TOTAL VENDOR WAREHOUSE DIRECT 19.97 **TOTAL WATER OPERATIONS 504,595.60 Date: 07/16/09 09:03 Village of Buffalo Grave Page: 38 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO. 000051 DEPT NO. 000542 SEWER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT## TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36861 AMERICAN UNDERGROUND, INC 6854 108623 4412 SYSTEM IMPROVE 1,325.00 *TOTAL VENDOR AMERICAN UNDERGROUN 1,325.00 * 155089 CORRPRO COMPANIES JI167870 108602 4412 SYSTEM IMPROVE 749.25 *TOTAL VENDOR CORRPRO COMPANIES 749.25 * 204555 EJ EQUIPMENT INC 33424 108520 3824 SM EQ & TOOLS 273.96 *TOTAL VENDOR EJ EQUIPMENT INC 273.96 * 306916 G & K SERVICES MULTIPLE 108528 3114 UNIFORM RENTAL 19.88 MULTIPLE 108528 3114 UNIFORM RENTAL 20.69 *TOTAL VENDOR G & K SERVICES 40.57 * 495215 L.H. KLEIN & ASSOC 2528 108534 3115 CLOTHING ALLOW 127.16 *TOTAL VENDOR L.H. KLEIN & ASSOC 127.16 * 512500 LAKE CO PUBLIC WORKS DEPT MAYJUNE09 108787 3819 LAKE COUNTY TREAT 500,794.51 L39230P 108593 3818 LAKE CNTY SEWER T 3,400.00 *TOTAL VENDOR LAKE CO PUBLIC WORK 504,194.51 * 568035 MENARDS LONG GROVE MULTIPLE 108535 4017 STORM SEWERS/ LIF 3.99 MULTIPLE 108535 4018 STORM SEWERS/ LIF 652.00 *TOTAL VENDOR MENARDS LONG GROVE 655.99 * 605128 NEXTEL COMMUNICATIONS 7919215100 108717 3211 PHONE 184.85 *TOTAL VENDOR NEXTEL COMMUNICATIO 184.85 * 719450 PRO SAFETY, INC. 2631290 108543 3117 EMP SAFE EQUIP 31.50 *TOTAL VENDOR PRO SAFETY, INC. 31.50 * 841147 TFW SURVEYING & MAPPING 38769 108638 4412 SYSTEM IMPROVE 70.00 38807 108660 4412 SYSTEM IMPROVE 445.00 *TOTAL VENDOR TFW SURVEYING & MAP 515.00 * Date: 07/16/09 09:03 Village of Buffalo Grove Page; 39 User: parkskj EXPENDITURE APPROVALS LIST FUND N0. 000051 Warrant Date 07/20/09 DEPT NO. 000542 SEWER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903100 VILLAGE OF BUFFALO GROVE 07/06/09 108599 3125 EMP-ER CONT PENSI 2,129.81 *TOTAL VENDOR VILLAGE OF BUFFALO 2,129.81 * 903165 VBG-HEALTH INS DULY 09 108642 3111 GRP MED & LIFE 6,437.53 *TOTAL VENDOR VBG--HEALTH INS 6,437.53 * 917660 WAREHOUSE DIRECT 3835900 108645 3240 OFFICE SUPPLIES 18.65 *TOTAL VENDOR WAREHOUSE DIRECT 18.65 * **TOTAL SEWER OPERATIONS 516,683.78 ***TOTAL WATER & SEWER FUND 1,021,279.38 Date: 07/16/09 09:03 Village of Buffalo Grove Page: 40 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 285000 FLOLO CORP 359260 108718 4111 DEPT EQUIP 91.00 *TOTAL VENDOR FLOLO CORP 91.00 * 306700 GEAR FOR SPORTS MULTIPLE 108720 3370 MERCH PURCH 2,118.00 *TOTAL VENDOR GEAR FOR SPORTS 2,118.00 * 315151 ARLINGTON PUBLISHING CO. MULTIPLE 108719 3391 ADVER/PROMO 1,097.50 *TOTAL VENDOR ARLINGTON PUBLISHIN 1,097.50 * 373000 HORNUNGS PRO GOLF SALES 830900 108530 3260 GOLF COURSE 28G.60 *TOTAL VENDOR HORNUNGS PRO GOLF S 280.60 * 605128 NEXTEL COMMUNICATIONS 7919215100 108717 3211 PHONE 90.55 *TOTAL VENDOR NEXTEL COMMUNICATIO 90.55 * 696110 PETERSON ROOFING, INC MULTIPLE 108597 4111 DEPT EQUIP 725.00 *TOTAL VENDOR PETERSON ROOFING, I 725.00 * 805560 SPARKLING IMAGE OF 831 108695 3916 M&R B&F 81.08 818 108545 3916 M&R B&F 135.00 *TOTAL VENDOR SPARKLING IMAGE OF 216.08 * 903100 VILLAGE OF BUFFALO GROVE 07/06/09 108599 3125 EMP-ER CONT PENSI 4,874.76 *TOTAL VENDOR VILLAGE OF BUFFALO 4,874.76 903165 VBG-HEALTH INS JULY 09 108642 3111 GRP MED & LIFE 5,305.42 *TOTAL VENDOR VBG-HEALTH INS 5,305.42 * 988700 ZIMMERMAN HARDWARE 70909 108646 3260 4.63 70909 108646 3260 36.42 *TOTAL VENDOR ZIMMERMAN HARDWARE 41.05 * **TOTAL GOLF OPERATION-BGGC 14,839.96 Date: 07/16/09 09:03 Village of Buffalo Grave Page: 41 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATION-BGGC VENDOR## VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED ***TOTAL BUFFALO GROVE GOLF CLUB 14, 839.96 Date: 07/16/09 09:03 Village of Buffalo Grove Page: 42 User: parkskj EXPENDITURE APPROVALS LIST FUND NO. 000057 Warrant Date 07/20/09 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR## VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 58181 AT&T 8478218151 108698 3211 PHONE 1.37 *TOTAL VENDOR AT&T 1.37 * 99850 BEST SANITATION SERVICES 14059 108753 3260 GOLF COURSE 178.00 *TOTAL VENDOR BEST SANITATION SER 178.00 * 188630 DESERT SPRINGS WATER CO 4563 108750 3260 GOLF COURSE 90.00 *TOTAL VENDOR DESERT SPRINGS WATE 90.00 * 306700 GEAR FOR SPORTS MULTIPLE 108721 3370 MERCH PURCH 14,268.57 *TOTAL VENDOR GEAR FOR SPORTS 14,268.57 * 306918 G & K SERVICES MULTIPLE 108757 3114 UNIFORM RENTAL 226.18 *TOTAL VENDOR G & K SERVICES 226.18 * 307010 GEMPLER'S, INC 1013514398 108751 3260 GOLF COURSE 218.35 *TOTAL VENDOR GEMPLER'S, INC 218.35 * 315151 ARLINGTON PUBLISHING CO. MULTIPLE 108719 3391 ADVER/PROMO 1, 887.50 *TOTAL VENDOR ARLINGTON PUBLISHIN 1,887.50 * 338100 HALLORAN & YAUCH, INC. MULTIPLE 108754 3919 IRRIGATION SYSTEM 243.75 *TOTAL VENDOR HALLORAN & YAUCH, I 243.75 * 348075 HARRIS GOLF CARTS 52920 108699 3380 GOLF CART RENT 390.00 *TOTAL VENDOR HARRIS GOLF CARTS 390.00 * 422525 INTRINSIC PER GARDENS 24294 108756 4613 GOLF COURSE 368.15 *TOTAL VENDOR INTRINSIC PER GARDE 368.15 * 495235 KNOX SWAN & DOG LLC 907026 108697 3917 GOLF COURSE 1,500.00 *TOTAL VENDOR KNOX SWAN & DOG LLC 1,500.00 * Date: 07/16/09 09:03 Village of Buffalo Grove Page: 43 User: parkskj EXPENDITURE APPROVALS LIST FUND N0. 000057 Warrant Date 07/20/09 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE## VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 515920 LAWSON PRODUCTS, INC. 8175644 108755 4111 DEPT EQUIP 148.49 *TOTAL VENDOR LAWSON PRODUCTS, IN 148.49 * 522902 JOHN DEERE LANDSCAPES / MULTIPLE 108752 3260 GOLF COURSE 849.17 50231703 108748 3823 CHEM & FERT 13,660.00 *TOTAL VENDOR JOHN DEERE LANDSCAP 14,509.17 * 605128 NEXTEL COMMUNICATIONS 7919215100 108717 3211 PHONE 90.55 *TOTAL VENDOR NEXTEL COMMUNICATIO 90-55 * 772299 SCHAEFER MFG. CO PK14321NV1 108749 4211 GAS 400.02 541953 108788 4211 GAS 844.80 *TOTAL VENDOR SCHAEFER MFG. CO 1,244.82 * 856400 THYSSENKRUPP ELEV. CORP. 174463 108696 3916 M&R B&F 219.73 *TOTAL VENDOR THYSSENKRUPP ELEV. 219.73 * 903100 VILLAGE OF BUFFALO GROVE 07/06/09 108599 3125 EMP-ER CONT PENSI 9,016.60 *TOTAL VENDOR VILLAGE OF BUFFALO 9, 016.60 903165 VBG-HEALTH INS JULY 09 108642 3111 GRP MED & LIFE 3, 932.16 *TOTAL VENDOR VBG-HEALTH INS 3,932.16 * **TOTAL GOLF OPERATIONS-AGC 48,533.39 ***TOTAL ARBORETUM GOLF CLUB FUND 48,533.39 Date: 07/16/09 09:03 Village of Buffalo Grove Page: 44 User: parkskj EXPENDITURE APPROVALS LIST FUND NO. 000059 Warrant Date 07/20/09 DEPT NO. 000550 REFUSE SERVICE OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 821400 WELLS FARGO BANK, NA 2912 108620 4922 SWANCC USER FEE 80, 095.50 *TOTAL VENDOR WELLS FARGO BANK, N 80, 095.50 **TOTAL REFUSE SERVICE OPERATIONS 80,095.50 ***TOTAL REFUSE SERVICE FUND 80,095.50 Date: 07/16/09 09:03 Village of Buffalo Grove Page: 45 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/20/09 FUND NO. 000059 DEPT NO. 000550 REFUSE SERVICE OPERATIONS VENDOR## VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED ****TOTAL BILLS 1,733,357.99 44,323 .77 CDCD IICO 0 � \ � "" � uuuuuuiu dui uuuu rn uuuuuuuuuuuuuuuuuuuuuuuuuuu � � 6 �......� � uuu C ' CN uuuumuuuuuuuuuuuuui � Q �z �0 ,.., ��2�3� uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu \ n ppppppppppplpppllllllllllllllllllll 0 O � uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuCD uuuuuuuuuuuuuuu c � o co m a� II ie�ld 4-' 0 uuuuuuuuuuuuuuuuuuuuuuuuu�uuuuuuuu uuuuuuuuuuuuuuuuuuu���� a O��� uuuuuuuuuuuuuuiuuuuuuuuuuiii�ii„iiiiiiiii°uui muuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuiuuuuuuuuuuii ��� P�� ra Q O uuuuVVVVVVVVVVVVVVVI VVVVijp IuuuuumVVVVVi 4-, W CL 0 \ 110 --- w0 \�> \ \ Q Ln O o N _ Ln \\ \ w O O is ON Z \ 0 O O O \ Q� N O �o O \ ni \ —, 0 O . . U) \ \ Q ° dLLJ fu ��� 0 8Z88 C � �^ �i�uuu� uuuuuuuuuuuui O I T88 0 O o N CD _ U o 0 O 96Z�8 TO: William H. Brimm FROM: Scott Anderson _4L DATE: July 15, 2009 SUBJECT: Declaration of Surplus Ordinance Attached is an ordinance for consideration by the President and Board of Trustees declaring identified village-owned property and equipment as surplus. Those items, as listed in Exhibit A, are accounted for within the village's fixed asset inventory control system and were retired during FY 2009. The methods of disposal for retired assets may include; • trade-in on replacement equipment • sale in auction • return to manufacturer due to defect • outright disposal because the useful life of the asset had expired and repair or trade-in was not a viable option • donation of obsolete equipment • demolition ORDINANCE NO. 2009 - AN ORDINANCE AUTHORIZING THE DISPOSAL OF SURPLUS VILLAGE PERSONAL PROPERTY WHEREAS, the Village of Buffalo Grove is a Home-Rule unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the personal property is part of the Village's Fixed Asset Inventory Control System and procedurally must be deleted through Ordinance adopted by the Corporate Authorities; and WHEREAS, the property described will be disposed of through trade-in, sale or outright disposal, whatever appropriate. NOW, THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, that: SECTION 1. Pursuant to our Home Rule powers, the President and Board of Trustees of the Village of Buffalo Grove find that the items of personal property described in Exhibit "A" now owned by the Village of Buffalo Grove are no longer necessary or useful to the Village of Buffalo Grove and the best interests of the Village will be served by disposal. SECTION 2. This Ordinance shall be in full force and effect from and after its passage and approval. This ordinance shall not be codified. AYES: NAYS: ABSENT: PASSED: 2009. APPROVED: , 2009. Village President Village Clerk k n n v_ q 8 888888 88 8 8 8 a ng8 »� p NO " v 44 �� 40 04a o>n 4 V9. 8 g o 0 V- i r� c� c•~ c� c� o LO ,^ T VI � O T oTco U., � T fA N N (j) CO) U N IO t\ N N X .. u. t- ►- U a Y � ~ as U > -itv � s� p �p 4 T 4J � T T T rr T O N N N N N N 04 N p 14 cm H 7 u 7-2-09 ORDINANCE NO. 2009 - AN ORDINANCE APPROVING AN ANNEXATION AGREEMENT FOR PRAIRIE HOUSE RESTAURANT 23068 MAIN STREET WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS,there has heretofore been submitted to the Corporate Authorities of the Village of Buffalo Grove a petition to annex the property legally described in Exhibit A hereto; and, WHEREAS,there has been submitted to the Corporate Authorities of the Village of Buffalo Grove an Annexation Agreement; and, WHEREAS,proper and due notice of the public hearing on said Annexation Agreement and zoning have been given and the public hearing was held; and, WHEREAS, it is determined to be in the best interest of the Village of Buffalo Grove to approve said Annexation Agreement. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. The Annexation Agreement, a copy of which is attached hereto and made a part hereof as Exhibit A is approved. Section 2. The President and Clerk of the Village are hereby authorized to execute said Agreement on behalf of the Village of Buffalo Grove. Section 3. This Ordinance shall be in full force and effect from and after its passage and approval. This Ordinance shall not be codified. 2 AYES: NAYES: ABSENT: PASSED: APPROVED: ATTEST: APPROVED: Village Clerk ELLIOTT HARTSTEIN, Village President Mail to: Village Clerk Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 7-15-09 ORDINANCE NO. 2009 - AN ORDINANCE ANNEXING CERTAIN TERRITORY TO THE VILLAGE OF BUFFALO GROVE, ILLINOIS PRAIRIE HOUSE RESTAURANT PROPERTY 23068 Main Street WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, a written petition signed by the owners of record of all of the land in the territory hereinafter described,requesting the annexation of such territory to the Village of Buffalo Grove, has been filed with the Village Clerk of the Village of Buffalo Grove; and, WHEREAS, said territory is not within the corporate limits of any municipality, but is contiguous to the Village of Buffalo Grove; and, WHEREAS, notice of the proposed annexation of such territory has been given to the appropriate authorities; and, WHEREAS, it is in the best interests of the Village of Buffalo Grove that such territory be annexed to the Village of Buffalo Grove. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. That the real property legally described in Exhibit A and the map of the Territory to be annexed identified in Exhibit B attached hereto shall be annexed to the Village of Buffalo Grove. Section 2. The Village Clerk of the Village of Buffalo Grove is hereby directed to cause to be filed in the Office of the Recorder of Deeds of Lake County a copy of this Ordinance with an accurate map of the territory annexed. Section 3. This Ordinance shall be in full force and effect on and after its passage and approval. This Ordinance shall not be codified. 2 AYES: NAYES: ABSENT: PASSED: ATTEST: APPROVED: Village Clerk ELLIOTT HARTSTEIN, Village President This document was prepared by: Ghida Neukirch, Deputy Village Manager& Robert E. Pfeil, Village Planner Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 Mail to: Village Clerk Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 3 Exhibit A PRAIRIE HOUSE RESTAURANT. 23068 MAIN STREET, PRAIRIE VIEW That part of Lot 33 of the School Trustee's Subdivision of Section 16,Township 43 North,Range 11 East of the Third Principal Meridian, described as follows: Beginning on the westerly line of the Minneapolis, St.Paul and Sault Ste.Marie Railway Company Depot Grounds,280.8 feet,measured on the westerly line of said Depot Grounds, southeasterly from a brick and stone corner located at the northeast corner of said Depot Grounds;thence west 102 feet;thence south 100 feet;thence east 141 feet to the westerly line of said Depot Grounds;thence northwesterly along said westerly line of said Depot Grounds, 108 feet to the point of beginning, including any adjacent unincorporated highway, all in Lake County, Illinois. PIN: 15-16-300-017 SUBJECT PROPERTY COMMON DESCRIPTION: 23068 Main Street, Prairie View, IL Exhibit C Existing Signs July 2, 2009 � yf / „I��,� rie,rFlha Wµ�VVy„ �i � IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII / � ^AA north elevation window, east elevation ,,,; s ..... .,.,. /�Gl7if1 1fii((GiGI/vY/�119).1f .....i!�NN�H�ifiI.Rf1 41�I1p1l ff1P� A11J1JJJ1�/if�✓li/iPI/fllJf lfflJll>�j/%/9�V +i 1<�I;11(�ffi ��YrlfsN�rrlfiiDr^11�¢y��%�w,Wawwfk�w�N>w�N;� ,¢iy u�,���Nr7rrd�bd,rr��YY oW�.e� ��sv,�!�1��S��d�N �; east elevation window, east elevation ���� 11�A'' �� ���, !� r✓%1r I Jif Fi ' �iauVYVVf i t:ri'Im`t (r'�1 JI'i r rr r r f � �� JI �j � �j %N✓ �G j window, east elevation east elevation EXHIBIT B TERRITORY ANNNEXED TO THE VILLAGE OF BUFFALO GROVE Prepared by: VILLAGE OF BUFFALO GROVE Richard K. Kuenkler, P.E. Village Engineer That part of Lot 33 of the School Trustee's Subdivision of Section 16, Township 43 North, Range 11, East of the Third Principal Meridian, described as follows: Beginning on the westerly line of the Minneapolis, St. Paul and Sault Ste. Marie Railway Company depot grounds, 280.8 feet, measured on the westerly line of said depot grounds, southeasterly from a brick and stone corner located at the northwest corner of said depot grounds; thence west 102 feet; thence south 100 feet, thence east 141 feet to the westerly line of said depot grounds; thence northwesterly along said westerly fine of said depot grounds, 108 feet to the place of beginning and including any adjacent unincorporated highway, in Lake County, Illinois. PIN 15-18-300-017 1 Ca ' �+ :1f2 .n .07a#3.6 �r e, 011 18 AREA 30 AAAc !V A1111EXED a2s 77AG N 014 a4•A�.� PAC r a 017 .? � Y 7$ .27 a AC ' 60 141 1,61AC EASTON AVENUE 50 60 �► 136.3 hf � ' . 1G5951�16577� l�G►T1Hf 004 ;A i 3 � i � MAP REPRODUCED FROM LAKE COUNTY,ILLINOIS TAX PARCEL MAP July 14, 2009 Exhibit A 7-15-2009 (B) ANNEXATION AGREEMENT PRAIRIE HOUSE RESTAURANT 23068 Main Street, Prairie View, Illinois This agreement(hereinafter referred to as the "Agreement") made and entered into this 6t' day of July,2009,by and between the VILLAGE OF BUFFALO GROVE(hereinafter referred to as "Village") by and through the President and Board of Trustees of the Village (hereinafter collectively referred to as the "Corporate Authorities")and Prairie House Realty,LLC(hereinafter referred to as "Owner"). WITNESSETH: WHEREAS,the Village of Buffalo Grove is a Home Rule Unit by virtue of the provisions of the Constitution of the State of Illinois of 1970; and, WHEREAS, Owner is the owner of a certain tract of property(hereinafter referred to as the "Property") comprising 0.27 acres legally described and identified in the Legal Description, attached hereto as EXHIBIT A and made a part hereof, and which real estate is contiguous to the corporate limits of the Village; and, WHEREAS, a Map of Territory to be annexed, including certain unincorporated highway right-of-way adjacent to the Property,is attached hereto as EXHIBIT B,which depicts a total area of 0.70 acres to be annexed; and, WHEREAS, Owner desires and proposes pursuant to the provisions and regulations applicable to the B-3 Planned Business Center District of the Village Zoning Ordinance to continue operating the existing restaurant called Prairie House on the Property; and, WHEREAS, pursuant to the provisions of Section 5111-15.1-1 et seq., of the Illinois 1 Municipal Code (65 ILCS 5111-15.1-1 et seq.) and as the same may have been modified by the Village's Home Rule Powers, a proposed Annexation Agreement was submitted to the Corporate Authorities and a public hearing was held thereon pursuant to notice as provided by Statute; and, WHEREAS,pursuant to due notice and advertisement,the Corporate Authorities have held a public hearing and made its recommendations with respect to the requested zoning classification in the B-3 District; and, WHEREAS, the President and Board of Trustees after due and careful consideration have concluded that the annexation and zoning of the Property would serve the best interests of the Village. NOW, THEREFORE, in consideration of the premises, mutual covenants and agreements herein set forth, the parties hereto agree as follows: 1. Applicable Law. This Agreement is made pursuant to and in accordance with the provisions of Section 5111-15.1-1 et seq., of the Illinois Municipal Code (65 ILCS 5111-15.1-1 et seq.) and as the same may have been modified by the Village's Home Rule powers. The preceding whereas clauses are hereby made a part of this Agreement. 2. Agreement: Compliance and Validity. The Owner has filed with the Village Clerk of the Village a proper petition pursuant to and in accordance with the provisions of Section 5/7-1-8 of the Illinois Municipal Code (65 ILCS 5/7-1-8) and as the same may have been modified by the Village's Home Rule powers, conditioned on the execution of this Agreement and the compliance with the terms and provisions contained herein, to annex the Property to the Village. It is understood and agreed that this Agreement in its entirety, together with the aforesaid petition for annexation, shall be null, void and of no force and effect unless the Property is validly annexed to the Village and is validly zoned and classified in the B-3 District, all as contemplated in this 2 Agreement. 3. Enactment of Annexation Ordinance. The Corporate Authorities within twenty-one (21)days of the execution of this Agreement by the Village will enact a valid and binding ordinance (hereinafter referred to as the "Annexation Ordinance") annexing the Property and adjacent unincorporated highway to the Village. Said Annexation Ordinance shall be recorded at the Lake County Recorder's Office along with the Map of Territory annexed(attached hereto as EXHIBIT B). 4. Enactment of Zoning Ordinance. A. Within twenty-one(21)days after the passage of the Annexation Ordinance, the Corporate Authorities shall adopt a proper,valid and binding ordinance, zoning the Property in the B-3 District subject to the restrictions further contained herein and all applicable ordinances of the Village of Buffalo Grove as amended from time to time. B. The existing restaurant and related activities cited in this Agreement are the only uses allowed on the Property.Any other use of the Property requires approval by the Village in its sole discretion. C. The existing parking for the Property is nonconforming pursuant to the Village's Zoning ordinance in that it fails to provide required off-street parking. The existing building on the Property is nonconforming pursuant to the Village's Zoning ordinance in that it is set back less than 25 feet along Main Street and Easton Avenue and further there are no landscape yards being provided along Main Street and Easton Avenue. 5. Approval of Plans. It is understood and agreed that the Owner has not submitted a Preliminary Plan for review and approval by the Village since the intended use of the Property is continuance of the existing restaurant. Any changes to the current building or site, or any new development of the Property is subject to the requirements of this Agreement and applicable Village 3 Ordinances, including but not limited to the Zoning Ordinance and Development Ordinance. 6. Compliance with Applicable Ordinances. The Owner agrees to comply with all ordinances of the Village of Buffalo Grove as amended from time to time in the use and development of the Property,provided that all new ordinances, amendments, rules and regulations relating to zoning, building and subdivision of land adopted after the date of this Agreement shall not be arbitrarily or discriminatorily applied to the Property but shall be equally applicable to all property similarly zoned and situated to the extent possible. Owner, in the development of the Property, shall comply with the standards set forth in the Village of Buffalo Grove Development Ordinance as amended from time to time. 7. Building Permit Fees. The building permit fees may be increased from time to time so long as said permit fees are applied consistently to all other developments in the Village to the extentpossible. In the event a conflict arises between the Owner and the Village on any engineering and technical matters subject to this Agreement,the Village reserves the right to pass along any and all additional expenses incurred by the use of consultants in the review and inspection of the development from time to time. Owner shall pay any non-discriminatory new or additional fees hereinafter charged by the Village to owners and developers of properties within the Village. 8. Water Provision. The Owner agrees to provide a utility easement, as determined by the Village Engineer for the purpose of water and sanitary sewer connection. The Owner shall connect the Property to the Village water system at points recommended by the Village Engineer pursuant to a Village approved engineering plan. Said connection shall be completed no later than October 31, 2009. The Owner shall be responsible for the cost of the water connection. The Owner agrees to accept any increase in water rates and tap on fees provided such rates 4 and fees apply consistently to all other similar users in the Village to the extent possible. Following such tap on, the Village agrees to provide to the best of its ability and in a non-discriminatory manner water service to the existing restaurant use on the Property. 9. Sanitary Sewer Provisions. A. The Owner shall connect the Property to the Village sanitary sewer system at points recommended by the Village Engineer pursuant to a Village approved engineering plan. Said connection shall be completed no later than October 31, 2009. The Owner shall be responsible for the cost of the sewer connection. B. The Owner agrees to accept any increase in sewer rates and tap on fees, provided that such fees and rates are applied consistently to all similar users in the Village to the extent possible. C. The Corporate Authorities agree to cooperate with the Owner and to use their best efforts to aid Owner in obtaining engineering permits from governmental agencies having jurisdiction, including the Lake County Department of Public Works as may be necessary to authorize connection to the Lake County sanitary sewer system. The Owner shall be responsible for sewer permit fees due to Lake County. D. Until the property is connected to the Village sanitary sewer system, the Owner agrees to continue to routinely pump out the septic holding tank on the same schedule as previously approved by Lake County Health Department and on a schedule thatprevents any sewage to overflow from the septic tank or otherwise contaminate the ground surface. 10. Drainage Provisions. The Owner shall fully comply with any request of the Village Engineer to preserve drainage standards. The Owner shall install any storm sewers and/or inlets that are required to eliminate standing water or conditions of excess sogginess,which may,in the opinion 5 of the Village Engineer, be detrimental to the growth and maintenance of lawn grasses. 11. Payment of Recapture Fees. Any amount of recapture required to be paid by this Property shall be due and payable to the Village prior to issuance of permits for water or sewer service. The amount of recapture for the sewer and water connections due as of July 6, 2009 is $57,976.81 with 6% interest due thereafter. 12. Exhibits. The following EXHIBITS, some of which were presented in testimony given by the Owner or the witnesses during the hearings held before the Corporate Authorities prior to the execution of this Agreement,are hereby incorporated by reference herein,made a part hereof and designated as shown below. EXHIBIT A Legal Description EXHIBIT B Map of Territory to be annexed dated July 14, 2009 EXHIBIT C Existing Signs dated July 2, 2009 EXHIBIT D Code Compliance Required Corrections dated 7-7-09 13. Building,, Landscaping and Aesthetics Plans. If improvements are proposed for the current use or if new development or redevelopment is proposed, Owner shall submit building and landscaping plans (which landscaping plans shall conform to the requirements of Village Ordinances)for approval by the Village before commencing any such work. Lighting and signage shall be compatible with surrounding areas as approved by the Village. 14. Facilitation of Development. Time is of the essence of this Agreement, and all parties will make every reasonable effort to expedite the subject matters hereof. It is further understood and agreed that the successful consummation of this Agreement is in the best interests of all the parties and requires their continued cooperation. The Owner does hereby evidence his intention to fully comply with all Village requirements,their willingness to discuss any matters of 6 mutual interest that may arise, and their willingness to assist the Village to the fullest extent possible. The Village does hereby evidence its intent to cooperate in the resolution of mutual problems and its willingness to facilitate the development of the Property, as contemplated by the provisions of this Agreement. 15. Enforceability of the Agreement. This Agreement shall be enforceable in any court of competent jurisdiction by any of the parties or by an appropriate action at law or in equity to secure the performance of the covenants herein described. If any provision of this Agreement is held invalid, such provision shall be deemed to be excised herefrom and the invalidity thereof shall not affect any of the other provisions contained herein. 16. Term of Agreement. This Agreement is binding on all parties and the Property for a term of twenty (20)years from the date of this Agreement. This Agreement shall not be assigned without prior written consent of the Village, which consent will not be unreasonably withheld. 17. Binding Effect of Agreement. This Agreement is binding upon the Property, the parties hereto and their respective grantees, successors and assigns. 18. Corporate Capacities. The parties acknowledge and agree that the individuals that are members of the group constituting the Corporate Authorities are entering into this Agreement in their official capacities as members of such group and shall have no personal liability in their individual capacities. 19. Notices. Any notice required pursuant to the provisions of this Agreement shall be in writing and be sent by certified mail to the following addresses until notice of change of address is given and shall be deemed received on the fifth business day following deposit in the U.S. Mail. If to Owner: Mr. Ron Hansen 23068 Main Street Prairie View, Illinois 60069 7 If to Village: Village Clerk Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 Copy to: William G. Raysa, Esq. Raysa& Zimmermann, LLC. 22 S. Washington Ave Park Ridge, IL 60068 20. Default. In the event Owner defaults in performance of his obligations set forth in this Agreement,then the Village may,upon notice to Owner,allow Owner sixty(60)days to cure default or provide evidence satisfactory to the Village that such default will be cured in a timely manner if it cannot be cured during said period. If Owner fails to cure such default , then, with notice to Owner,the Village may exercise, in its sole discretion,any or all of the following options: (a) disconnect the Property from the Village, (b) rezone such Property to the Residential Estate District, (c) revoke any Village liquor license issued for the Property, (d) revoke any Village business license issued for the Property, and/or (e) terminate water and sanitary service to the Property. This Agreement shall be considered to be the petition of the Owner to disconnect the Property, or to rezone such Property to the Residential Estate District. 21. Litigation._ A. The Owner, at his cost, shall be responsible for any litigation that may arise relating to the annexation,zoning and development of the Property. Owner shall cooperate with the Village in said litigation but Owner's counsel will have principal responsibility for such litigation. B. The Owner shall reimburse the Village for reasonable attorneys' fees, expenses and costs incurred by the Village resulting from litigation relating to the annexation, zoning and development of the Property or in the enforcement of any of the terms of this Annexation Agreement upon a default by the Owner. 8 C. Owner hereby indemnifies and holds the Village harmless from any actions or causes of action that may arise as a result of development activities for which the Owner is responsible. 22. Assignment._ The benefits to the Owner as provided for in this Agreement shall not be assigned, in whole or part, to any third parry beneficiary or any future owner or lessee unless approved by the Village. 23. Annexation to the Buffalo Grove Park District. The Owner agrees, at the request of the Buffalo Grove Park District,to annex any part or all of the Property to said Park District. Said annexation shall be completed within sixty days (60) days of the request of the Park District. 24. Special Conditions. A. Incentive. The Village shall reimburse to the Owner the Village's Home Rule Sales Tax (limited to 0.5%) and one-half of the Village's Food and Beverage Tax (limited to 0.5%)received on all taxable sales generated from Prairie House on the Property. Reimbursement will be subject to the terms and conditions of a sales tax sharing agreement to be entered into by the Owner and Village and shall be in effect for a one-year period from the date of the sales tax sharing agreement or a maximum of$15,000, whichever comes first. B. Signs 1. To accommodate the Owner's business needs, the Village hereby allows the existing signs on the Property depicted on EXHIBIT C hereto. If any existing sign is damaged it shall not be repaired or replaced without the prior approval of the Village. The existing painted on wall sign on the north elevation of the building needs to be maintained in good condition. If the Village determines, in its sole discretion, that the painted wall sign is not being properly maintained and has becomes worn, faded or otherwise deteriorated the existing sign shall be 9 removed within 14 days of notice from the Village. 2. Any signs installed after the date of this Agreement shall comply with the Village Sign Code. It is understood and agreed that the Owner has the right to apply for variations of the Village Sign Code. C. Parking. 1. The Owner shall provide a plan for off—site parking which shall include specific details overflow parking. 2. The Owner shall provide a plan for parking to serve the Property including specific details concerning accessible parking. 3. The Owner shall make every effort to provide for approved off-site parking through written approval from adjoining property owners. Said plan is subject to approval by the Village and shall be submitted within thirty days of annexation. 4. The Owner shall cooperate with the Village and its Police Department to limit parking at the intersection of Main Street and Easton to achieve improved visibility for motorists. D. Use of the Property. 1. The existing restaurant and related activities cited in this Agreement are the only uses allowed on the Property. Any other use of the Property requires approval by the Village in its sole discretion. 2. Any building addition or renovation of the Property is subject to review and approval by the Village. The Owner shall make every effort to increase the amount of parking on the Property if a building addition or renovation is pursued. 3. Occupancy of the second floor of the building on the Property is 10 prohibited unless a plan for the intended use of the area is reviewed and approved by the Village. 4. Any redevelopment of the property or modification requiring a preliminary plan as set forth in the Village Development Ordinance shall require that the Owner comply with applicable Village Ordinances at the time of plan submittal. E. Owner shall make the code modifications to the Property as set forth in EXHIBIT D hereto. The Owner agrees that the Village shall have the right and authority to enforce Village ordinances against the Property for any items listed on Exhibit D that have not been completed and approved by the Village as referenced therein. F. It is understood and agreed that the Village of Buffalo Grove levies a real estate transfer tax on all conveyances of real property in the Village. The Property shall be considered to be in the Village upon passage of the annexation ordinance by the Corporate Authorities. G. It is understood and agreed that upon annexation the Village will issue a new street address for the building on the Property to ensure proper identification for provision of services, and Owner shall use said Village address in place of current address. Owner is also required to contact the Buffalo Grove Post Office and submit a change of address requesting use of the address as assigned by the Village. The address shall be posted on the building in compliance with Title 15 of the Village Municipal Code. H. Owner represents and warrants that the only mortgagee,lien holder or holder of any security interest affecting title to the Property or part thereof is North Community Bank. North Community Bank by its written approval of this Agreement acknowledges this Agreement. L Owner shall deposit with the Village the amount necessary to reimburse the Village for any real estate tax payments made by the Village to the Lincolnshire-Riverwoods Fire 11 Protection District concerning the Property pursuant to Public Act 91-307 (70 ILCS 705/20). Said deposit,as determined by the Village,shall be made by the Owner within sixty(60)days of the date of this Agreement. J. Owner shall pay a fire equipment impact fee of$0.75 per gross square foot of building area for any new building(non—residential) constructed on the Property. Said fee shall be paid at the time of issuance of building permits. K. It is understood and agreed that the Owner has historically coordinated a number of special events on the Property throughout the year, including but not limited, to bocce ball, fish boil, outdoor barbecue events and sporting events such as volleyball games. All outdoor special events shall be properly managed and controlled to minimize negative impacts on adjacent properties,taking into consideration site constraints,and shall meet the requirements of the Village including but not limited to an adequate parking plan and outdoor cooking plan. Approval of all special events is subject to approval by the Village for each event, and completion of a Village Special Event permit for each event no less than 15 days before the event and final approval by the Village. The outdoor special events shall be discontinued by the Owner upon written notification by the Village if the Village determines in its sole discretion that the events jeopardize the health and safety of the public, or do not meet the Village's ordinances and regulations. L. The Owner shall apply for a Village liquor license and Village business license within 7 days of annexation. M. The existing boats that are stored on the Property shall be removed within 30 days after the Property is annexed to the Village. N. Outdoor live music is prohibited between 10:00 PM and 8:00 AM local time. Outdoor sound amplification devices are prohibited between 9:00 PM and 8:00 AM local time. 12 O. Garbage pick-up from the Property shall only be made between the hours of 8:00 AM and 9:00 PM local time. P. All water wells and septic sewer facilities on the Property shall be properly sealed or pumped and filled as required by the Illinois Department of Public Health and as approved by the Village Health Officer. Said sealing and removing of wells and septic facilities shall be completed on a schedule as directed by the Village. Q. Any underground tanks shall be removed as permitted and approved by the Illinois State Fire Marshal. Said removal of underground tanks shall be completed on a schedule as directed by the Village. R. The Owner agrees to provide the Village,within 14 days of annexation a true and correct copy of the amended business registration application filed with the Illinois Department of Revenue for business operations on the Property. Further, Owner shall cooperated with the Village and provide such other documentation required by the Illinois Department of Revenue so that the Village can comply with the requirements of the Department regarding annexation. S. The Owner shall,at the request of the Village,enter into an agreement for the enforcement of Village traffic ordinances and other ordinances on the Property. 13 IN WITNESS WHEREOF, the Corporate Authorities, Owner and Developer have caused this instrument to be executed by their respective proper officials duly authorized to execute the same on the day and the year first above written. VILLAGE OF BUFFALO GROVE By ELLIOTT HARTSTEIN, Village President ATTEST: By VILLAGE CLERK PRAIRIE HOUSE REALTY LLC. By Print Name ATTEST: By NORTH COMMUNITY BANK By Print Name ATTEST: By This document prepared by: William Raysa Village of Buffalo Grove 50 Raupp Blvd. Buffalo Grove, Illinois 60089 Mail to: Village Clerk Village of Buffalo Grove 50 Raupp Boulevard, Buffalo Grove, IL 60089 14 EXHIBIT A Legal Description PRAIRIE HOUSE RESTAURANT,23068 MAIN STREET, PRAIRIE VIEW That part of Lot 33 of the School Trustee's Subdivision of Section 16,Township 43 North,Range 11 East of the Third Principal Meridian, described as follows: Beginning on the westerly line of the Minneapolis, St.Paul and Sault Ste.Marie Railway Company Depot Grounds,280.8 feet,measured on the westerly line of said Depot Grounds, southeasterly from a brick and stone corner located at the northeast corner of said Depot Grounds;thence west 102 feet;thence south 100 feet;thence east 141 feet to the westerly line of said Depot Grounds;thence northwesterly along said westerly line of said Depot Grounds, 108 feet to the point of beginning, including any adjacent unincorporated highway, all in Lake County, Illinois. PIN: 15-16-300-017 SUBJECT PROPERTY COMMON DESCRIPTION: 23068 Main Street, Prairie View, IL 15 EXHIBIT B Map of Property To Be Annexed 16 EXHIBIT C Existing Signs On The Property 17 Exhibit D 7-7-09 Code Compliance Required Corrections Pre-Annexation Inspection, November 5, 2008 Follow-up Inspection Monday, June 8, 2009 THE FOLLOWING SHALL BE CORRECTED WITHIN ONE MONTH OF THE DATE OF THE ANNEXATION AGREEMENT. 1) Post address per local ordinance. Numbers shall be 6"inches in height, contrasting to the back round and visible from the street. 2) Post occupant load signs. 3) Provide floor plan and egress plan. 4) Properly mount all extinguishers and keep free of obstructions. 5) Service and tag portable fire extinguishers with current inspection tags. 6) Place fire extinguishers in the main dining room and the bar room. 7) Relocate the fire extinguishers behind bar so it is accessible and in ready condition. 8) Install outlet covers on electrical boxes in the following locations:main dining room behind television, water heater in basement and behind dart board in the main dining room. 9) Clean kitchen exhaust hood and duct system to the roof vent at least every six months. Last confirmed date is October 2008. 10) Clean rest-room fans to avoid over heating of motors. 11) Remove or relocate the"ATM"machine in the north exit as it serves as an obstruction in the exit. 12) Remove the multi-power taps at all outlet locations.This was done while on site although the equipment(amusement devices) is still present. Additional electrical outlets can eliminate the need to use multiple taps. If necessary install additional outlets or remove/relocate the devices. 13) Provide a minimum of 18"of unobstructed clearance around all heat producing devices such as water heaters,boilers and furnaces. Relocate all combustible items stored in this space. 14) Plug all exterior lighting systems into a permanent power outlet. 15) Provide weather proof covers for all exterior electrical boxes. 18 16) Provide verification from the video game manufacturer/representative that the games are grounded. The verification is required to ensure that the ground wire is connected inside the game. 17) Chain all high pressure tanks in basement. 18) Relocate the storage shelving in the basement or provide approved gutters to prevent potential contamination of these items.Food,food equipment and food containers cannot be stored under waste water lines. All open, unused waste lines are required to be properly capped. 19) Relocate basement walk-in cooler away from the fan motor. 20) Cover the exposed electrical components of the ice machine in the kitchen. 21) Remove "ATM" sign on the pole outside of the restaurant. THE FOLLOWING SHALL BE CORRECTED WITHIN SIX MONTHS OF THE DATE OF THE ANNEXATION AGREEMENT. 22) Install exit hardware throughout to comply with place of assembly use. 23) Provide for a non-combustible sealant on the south column at foundation; a combustible solution is currently in place. 24) Correct the electrical junction boxes that are open, and the openings in the floor on the second floor. 25) Provide an approved automatic fire alarm system connection to Northwest Central Dispatch. 26) Construct a garbage enclosure in compliance with the requirements of the Village Appearance Plan and as depicted on a plan approved by the Village. THE FOLLOWING SHALL BE CORRECTED WITHIN ONE YEAR OF THE DATE OF THE ANNEXATION AGREEMENT. 27) Replace windows between front entry dining area and main dining with tempered glass. 28) Replace front entry sidelights (windows)with tempered glass. 29) Correct the main entry door to swing out compared to swinging-in. 30) Change pizza oven vent to double wall B-vent and close openings in walls. 19 31) Close all penetrations between floors and rooms to prevent the spread of fire or smoke. Close the opening in the floor from the basement to the dinning room (bar side) at the duct pipe located outside of the men's washroom. 32) Reconfigure the bar sink and the hand sink at the bar so the same pipe is not used to the floor hub. Each of these fixtures will need to discharge into the open site drain independently. 33) The discharge from the 3-part dish sink and the hand sink shall discharge into the open site drain independently. 34) Provide smooth and continuous hand rails with no interruptions at the deck. 35) Close the openings in the stairwell to the basement. 36) At the direction of the Village,provide a screening to the roof top mechanical equipment. 20 EXHIBIT B TERRITORY ANNNEXED TO THE VILLAGE OF BUFFALO GROVE Prepared by: VILLAGE OF BUFFALO GROVE Richard K. Kuenkler, P.E. Village Engineer That part of Lot 33 of the School Trustee's Subdivision of Section 16, Township 43 North, Range 11, East of the Third Principal Meridian, described as follows: Beginning on the westerly line of the Minneapolis, St. Paul and Sault Ste. Marie Railway Company depot grounds, 280.8 feet, measured on the westerly line of said depot grounds, southeasterly from a brick and stone corner located at the northwest corner of said depot grounds; thence west 102 feet; thence south 100 feet, thence east 141 feet to the westerly line of said depot grounds; thence northwesterly along said westerly fine of said depot grounds, 108 feet to the place of beginning and including any adjacent unincorporated highway, in Lake County, Illinois. PIN 15-18-300-017 1 Ca ' �+ :1f2 .n .07a#3.6 �r e, 011 18 AREA 30 AAAc !V A1111EXED a2s 77AG N 014 a4•A�.� PAC r a 017 .? � Y 7$ .27 a AC ' 60 141 1,61AC EASTON AVENUE 50 60 �► 136.3 hf � ' . 1G5951�16577� l�G►T1Hf 004 ;A i 3 � i � MAP REPRODUCED FROM LAKE COUNTY,ILLINOIS TAX PARCEL MAP July 14, 2009 7-15-09A ORDINANCE NO. 2009 - AN ORDINANCE AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS PRAIRIE HOUSE RESTAURANT PROPERTY 23068 Main Street WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, the property legally described in Exhibit A was annexed to the Village of Buffalo Grove by Ordinance No. 2009- pursuant to a written Annexation Agreement dated July 15, 2009 and approved by the Village by Ordinance 2009 - ; and WHEREAS, notice of the public hearing for zoning and annexation has been given and a public hearing was held. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. The Comprehensive Zoning Ordinance of the Village of Buffalo Grove,Cook and Lake Counties,Illinois as amended is hereby further amended by classifying the property described in Exhibit A hereto in the B-3 Planned Business Center District. Section 2. Use of the property shall be in compliance with the Annexation Agreement dated approved pursuant to Ordinance No. 2009 - Section 3. This Ordinance shall be in full force and effect on and after its passage and approval. This Ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: 2 ATTEST: APPROVED: Village Clerk ELLIOTT HARTSTEIN, Village President This document was prepared by: Ghida Neukirch, Deputy Village Manager& Robert E. Pfeil, Village Planner Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 Mail to: Village Clerk Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 3 EXHIBIT A Legal Description PRAIRIE HOUSE RESTAURANT,23068 MAIN STREET, PRAIRIE VIEW That part of Lot 33 of the School Trustee's Subdivision of Section 16,Township 43 North,Range 11 East of the Third Principal Meridian, described as follows: Beginning on the westerly line of the Minneapolis, St.Paul and Sault Ste.Marie Railway Company Depot Grounds,280.8 feet,measured on the westerly line of said Depot Grounds, southeasterly from a brick and stone corner located at the northeast corner of said Depot Grounds;thence west 102 feet;thence south 100 feet;thence east 141 feet to the westerly line of said Depot Grounds;thence northwesterly along said westerly line of said Depot Grounds, 108 feet to the point of beginning, including any adjacent unincorporated highway, all in Lake County, Illinois. PIN: 15-16-300-017 SUBJECT PROPERTY COMMON DESCRIPTION: 23068 Main Street, Prairie View, IL 4 Exhibit A PRAIRIE HOUSE RESTAURANT. 23068 MAIN STREET, PRAIRIE VIEW That part of Lot 33 of the School Trustee's Subdivision of Section 16,Township 43 North,Range 11 East of the Third Principal Meridian, described as follows: Beginning on the westerly line of the Minneapolis, St.Paul and Sault Ste.Marie Railway Company Depot Grounds,280.8 feet,measured on the westerly line of said Depot Grounds, southeasterly from a brick and stone corner located at the northeast corner of said Depot Grounds;thence west 102 feet;thence south 100 feet;thence east 141 feet to the westerly line of said Depot Grounds;thence northwesterly along said westerly line of said Depot Grounds, 108 feet to the point of beginning, including any adjacent unincorporated highway, all in Lake County, Illinois. PIN: 15-16-300-017 SUBJECT PROPERTY COMMON DESCRIPTION: 23068 Main Street, Prairie View, IL Location Map : HOF�h Q Willow Stream Park °° ° 6° 3z° so so sa° uuuuuuuuuuuuuuuuuuuuuuuuuu°°°°°°°°°°°°°°°°°°° Zo n i ng Map prepared by the Division of Planning Services, 5/21/2009 611 730 6 01 6 0 0 611 v 600 6 21 < 6 2 0 6 21 620 6�......, "° 611 611 �������������������������������� 51 740 590 601 0 � 610 - 610 lilI 0 11 7 5 0 1 ,,��I 5 �0 5 91 g0 6 0 0 6 01 6 mi IIpIIIVu g..„ ��7 0 �� 501 0� 3 pVVuuuuuuuuuuuuum �!! jjjIII�II 111111 z 7 7 0 1 ���� .. ......... U 5 1 53 N o 4 u 71 0 6 0 i ;. 5 61 0� 0 7 8 0 S , IIII��11111jj1101ullllllllllllllllllll ��uuuuuuuuuuuuuuu�uuuuuuuuuuuuu�uuuuuumuuuuum�uuuuuumuuuuuuuuuuuuuum 551 FARRINGTON �� o S� 01 790 600 ss0 ��Oo���2 '1111 331 55 710 Diu,,,,,,,,uuuuuuuum�uuuuuuuuuuuuumouuuuumuuuuuuuuuuuuuuuuum P o o House S 800 0 5 51 �� S4 g �2 V OO 31 54 0 S 540 6 S3O �20 O� &30 S� S3 31 4 4 538 �K S O S3 30 Proposed Water Slide 4 o �E S 530 4 0 330 u EO 111111 ������������������������������ ��� 33� 51 S� 51 00 S 7 SO IIII VII� w 510 O OIIII �3 llllllllliuuuuuuuuuuuuu;m 1111uuuuuuuuul 111 5 0 � I� IIIIIIIIIIIIIII �1 �0 �CP �IIIIIIIIIIIIIIII�IIIIIIIIIIIIII uuuu5uuuu0uuuuu �° �� ��o uuu W i l l o w �� uuuuuuuu0 Stream Park 5 0 ��� OO muuum uuuuo uumuu� �� ��� � �O uuuuuuuuuuuuuuuuuuiuuuuuuuuuuuuuuu � o Q� CD � � Oo muuui�oiumuuuuuuuuuuuuuuuuuui .......��'�, 'z � ��� 1 �o � o °'IIIIII°�uuu�uu�uuu�uu�mumumumum � o 0 � IIIVo o 0 N o OD J-) 3 Willow Stream Park 416 CHATEAU 4 o 5 322 6 W 651 CD3-...:.7 803 Shelter Wit�acidifies 2� o 0 CD m tico OLD C 304 OEC K � V D N 410 � 414 �.. 15 CLq RE 96— aI' g04 � �� IIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII �������i� � �' � PUBLIC HEARING BUFFALO GROVE PLAN COMMISSION June 17, 2009 Willow Stream Park, 600 Farrington Drive Amendment of a special use in the R-4 District concerning Renovations of the pool house, swimming pool and construction of a water slide Vice Chairman Smith called the hearing to order at 7;30 p.m. in the Village Council Chambers, Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, Illinois. Vice Chairman Smith read the Notice of Public Hearing as published in the Buffalo Grove Daily Herald, explained the procedure to be followed for the public hearing, and swore in all persons who wished to give testimony. Commissioners present: Vice Chairman Smith Ms. Bocek Mr. Khan Mr. Stark Mr. Cohn Mr. Weinstein Commissioners absent: Chairman Ottenheimer Mr. Teplinsky Ms. Myer Also present: Mr. Michael Rylko, Executive Director, Buffalo Grove Park District Mr. Dan Schimmel, Buffalo Grove Park District Mr. Ted Haug, Legat Architects Ms. Beverly Sussman, Village Trustee Mr. William Raysa, Village Attorney Mr. Robert Pfeil, Village Planner The following exhibits were presented by the petitioner at the public hearing: Exhibit 1: Site Plan of pool house, undated Exhibit 2: Bath house plan Exhibit 3: Bath house elevations Exhibit 4: Memo from Robert Pfeil to the Plan Commission dated June 12, 2009. Exhibit 5: Roof shingle sample—Timberline (type); Shakewood("light brown" color) Buffalo Grove Plan Commission-Public Hearing-June 17, 2009-Page 1 by GAF Exhibit 6: Sample board of proposed building materials Mr. Michael Rylko, Executive Director, Buffalo Grove Park District stated Willow Stream pool was opened in 1973 and needs a facelift. He stated they started the process in fall of 2006, held a public hearing at the park district in the spring of 2007 and gathered a great deal of input from citizens. The plan has changed many times to the plan that is presented today. He noted the project was becoming very costly so they have cut the project back quite a bit. He stated they have a $400,000 grant from the Illinois Department of Natural Resources as a matching grant toward the project and another$100,000 grant toward the project. Mr. Rylko stated the water slide will be a light blue fiberglass slide with a support tower of galvanized steel and stainless steel hardware. It will be painted white. The slide will be 192 feet long. The top of the platform is 22 1/2 feet high. Mr. Ted Haug of Legat Architects stated they are proposing a small front reception control area to the front of the pool on the north side of the pool underneath the existing canopy which is currently there. They are basically extending walls up underneath the canopy. Mr. Haug stated they are basically gutting the bath house on the interior to do renovations to meet the changing needs of the community. The entry into the addition is a reception area with a small storage room. Below the bath house is a guard house with a storage area with two overhead doors into the storage area and a couple of doors with glass looking out onto the pool deck from the guard house area. They have also included a drinking fountain in the guard house and a small sink in case of emergency. Mr. Haug reviewed the bath house elevation stating the top is the north elevation, noting the materials will be masonry construction for durability. They were able to find the exact match for the face brick. They are also re-roofing the facility because the facility because the roof has aged. They will go with an architectural laminated shingle so it will look richer than what is currently there and the color will be lighter so it does not get as warm. Commissioner Stark asked how far to the circular area will the extension go. Mr. Rylko stated it will only go to the existing eave. Commissioner Stark asked what changes have occurred in the community that require changes in the bath house. Mr. Rylko stated they are adding two family changing rooms as there is always a demand for that. In doing that they lost interior space which is why they had to build a separate guard house and storage area for first aid and guard's office. The bath house did not meet ADA requirements as it should with the pitches of the drains. So the floors will all need new plumbing and fixtures and the redesign of the interior. Buffalo Grove Plan Commission-Public Hearing-June 17, 2009-Page 2 Commissioner Stark asked if there will be a lifeguard at the top of the slide. Mr. Rylko stated there will probably be a lifeguard at the bottom and an attendant at the top. Commissioner Bocek asked if they had a sample of the roof materials. Mr. Rylko stated they do not have it. Commissioner Bocek asked why the height of the slide could not be reduced to meet with the 15 foot restriction. Mr. Rylko stated not really because it would not be any fun as you would be going so slow someone behind you would have to push you down. Commissioner Stark asked how high the umbrellas are around the children's' pool area. He asked how far from the backyards the slide would be. Mr. Rylko noted from the backyards you can see the circular area of the playground, the bath house and then probably the top of the slide. He stated they have done landscaping behind those homes there. They had planted a series of evergreen trees. They had met with the three homeowners there, showed them the landscape plan and they all signed off. One family wanted bushes so they could see the playground and the bath house so they put lower height bushes in for them. Commissioner Cohn asked if any resident or neighbor expressed any concern about the slide being higher than 15 feet at the park public hearing. Mr. Rylko stated no. He stated the only concern at the public meeting and afterward with petitions was the fact that the diving board was being eliminated. There was no objection to the slide. Commissioner Weinstein asked if the 221/z feet top of the slide is the exact top measurement for the railing on top of the slide. Mr. Rylko stated it is the height for the top of the platform and the railing is about four feet high. Commissioner Weinstein noted the structure is therefore now 26 1/2 feet to the highest point. He asked what the highest point in the pool area is now. Mr. Schimmel stated it is about 14 feet. Commissioner Weinstein noted there had been other changes to the pool contemplated. Mr. Rylko stated in previous phases there were other things considered. When they got into doing soil borings it got to be too expensive. Buffalo Grove Plan Commission-Public Hearing-June 17, 2009-Page 3 Commissioner Khan asked what the timeline for construction is. Mr. Rylko stated they would hopefully start at the end of August when they close down. They will be done for the opening in June, 2010. Commissioner Rylko asked if all construction would be kept within the fenced in area and he asked if any of the structure will be going over any pervious surface at this time. Mr. Rylko stated the guard house will be partially on the existing concrete and partially on the turf. Commissioner Khan asked if that would trigger any stormwater management issue. Mr. Haug stated it was so minor that it would not create any problem. Commissioner Bocek asked how to approve or review the appearance without at least samples of the roof. Mr. Pfeil suggested that approval could be made subject to provision of a sample before scheduling an ordinance for consideration by the Village Board. Commissioner Bocek asked if the variance should really be 261/z feet regarding the height of the water slide. Mr. Pfeil suggested that the recommendation concerning the variation for the height of the slide be referenced to a total height of 261/z feet to accommodate the safety railing. Mr. Rylko indicated that one of his staff members will get the sample board of the roof shingle and bring it to this evening's hearing. Mr. Di Wang, 550 Crown Point Ct., noted his concern with the already crowded conditions in this area of Willow Stream Park. He feels a better solution would be to redirect the public to a different park instead of renovating the already crowded Willow Stream Park. He is concerned that this renovation will bring in more traffic and become even more crowded impacting the neighborhood environment. Mr. Sergey Oleynichenko, 548 Crown Point Ct., noted his concern with the time of construction regarding noise. He said that noise pollution has steadily increased in this area of the park. More and more people are coming to the pool and to play frisbee golf. The young people who play frisbee golf are loud, and they smoke, drink, and use obscene language. He suggested relocating the frisbee golf to Busch Grove Park. He further noted his concern with noise from the swimming pool, and wondered how much more noise would be generated by the water slide. He said that the music from the pool is audible at his home, and he asked if the music will be louder and more frequent due to the proposed water slide. Vice Chairman Smith suggested that Mr. Oleynichenko also make contact with the Park District Buffalo Grove Plan Commission-Public Hearing-June 17, 2009-Page 4 Board regarding the various issues that he is raising concerning current uses at Willow Stream Park. Mr. Rylko stated that the pool capacity will remain the same as it is today after the addition of the water slide. The bather load is dictated by the square footage of deck space and water surface. In terms of construction noise, the loudest machinery will probably be a back hoe or a cement truck. The other work will be indoor. He said that construction hours will be in compliance with Village regulations and start at about 7:00 AM. Mr. Rylko stated that the outdoor music complies Village code, which sets a maximum decibel level. Commissioner Weinstein asked if there are any statistics on how many passes are sold annually and what the numbers have been over the past few years and any projection for sale of passes after the construction is completed. Mr. Rylko stated the numbers have been pretty flat for the last 6 to 8 years as many other neighboring communities have larger water slides and overall swimming pool amenities. Mr. Schimmel stated that about ten years ago 900 passes were sold. Now sales are in the 350 to 400 range. Total attendance at the pool is about 23,000 during for the summer. He stated that the renovations and new water slide are not likely to result in a large increase in attendance at the pool, especially since the peak usage is in the mornings for day camps. Because of the usage patterns they have been closing the facility by about 7:30 PM in the evening. Commissioner Weinstein asked if within the past 2 to 3 years the pool as ever reached capacity. Mr. Schimmel stated no. Mr. Rylko noted that the residents adjacent to the park should call 911 if they see anyone smoking or drinking in the area. Mr. Wang asked for information about the number of users at the spray and play park which he thinks is under—used. Mr. Rylko stated the spray and play is designed for toddlers and children under 10 years of age. He noted that when the weather is favorable, the spray and play facility is very popular. The facility generates more revenue that the pool. Mr. Pfeil commented that if residents have concerns or issues with the management and use of park facilities they should make the Park District Board aware of the concerns. If there are issues about noise or questionable behavior by people at the park, residents can notify the Village Police Department. The Village will work with the Park District to control problems and strongly discourage inappropriate behavior that affects adjacent residents. Mr. Haug presented the sample shingle and color board. He noted that the shingle color is "Shakewood"by GAF Timberline. Buffalo Grove Plan Commission-Public Hearing-June 17, 2009-Page 5 Trustee Sussman commented that the proposed water slide will be fun for people using the pool facility, and she looks forward to seeing it in operation. There being no further comments or questions from anyone else present, Vice Chairman Smith closed the public hearing at 8:10 p.m. Respectfully submitted, Fay Rubin, Recording Secretary APPROVED BY: ERIC SMITH, Acting Chair Buffalo Grove Plan Commission-Public Hearing-June 17, 2009-Page 6 REGULAR MEETING BUFFALO GROVE PLAN COMMISSION June 17, 2009 Willow Stream Park, 600 Farrington Drive—Amendment of a special Use in the R-4 District concerning renovations of the pool house. swimming pool and construction of a water slide Heidner Properties, 1200 Dundee Road—review of Preliminary Plan and appearance package in the B-3 Planned Business District—Workshop#1 Vice Chairman Smith called the meeting to order at 8:10 p.m. in the Village Council Chambers, Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, Illinois. Commissioners present: Vice Chairman Smith Ms. Bocek Mr. Khan Mr. Stark Mr. Cohn Mr. Weinstein Commissioners absent: Chairman Ottenheimer Mr. Teplinsky Ms. Myer Also present: Mr. Michael Rylko, Executive Director, Buffalo Grove Park District Mr. Dan Schimmel, Buffalo Grove Park District Mr. Ted Haug, Legat Architects Mr. Rick Heidner, Heidner Properties, Inc. Mr. Christopher Goluba, Attorney Mr. Thomas Scesniak, Thomas Scesniak Associates Ms. Beverly Sussman, Village Trustee Mr. William Raysa, Village Attorney Mr. Robert Pfeil, Village Planner APPROVAL OF MINUTES —None COMMITTEE AND LIAISON REPORTS Commissioner Weinstein attended the Village Board meeting on June 15, 2009 and noted the child day care home at 21 Chestnut Terrace was not approved. He said that a petition for a special use to operate a recreation facility in the Industrial District at 1701 Leider Lane was Buffalo Grove Plan Commission-Regular Meeting-June 17, 2009-Page 1 referred to the Plan Commission. The proposal is a sizable volleyball facility. Also, the Board approved a special use for retail sales in the Industrial District at 1367 Barclay Boulevard for Xpedx, a company that sells paper and related products. Xpedx is primarily a wholesale operation, but there will be a small retail operation. The Village Board handled the public hearing since the project is very limited in scope and potential impacts on other properties. WILLOW STREAM PARK, 600 FARRINGTON DRIVE — AMENDMENT OF A SPECIAL USE IN THE R-4 DISTRICT CONCERNING RENOVATIONS OF THE POOL HOUSE AND SWIMMING POOL AND CONSTRUCTION OF A WATER SLIDE Moved by Commissioner Weinstein, seconded by Commissioner Khan to recommend approval to the Village board of the petition for amendment of the special use for Willow Stream Park in the R-4 District concerning proposed renovations of the pool house and swimming pool and construction of a water slide approximately 26.5 feet in height, including a 4 foot railing, which is a variation of Section 17.32.030.A. of the Village Zoning Ordinance to allow an accessory structure to exceed 15 feet in height. Vice Chairman Smith called for a vote on the motion and the vote was as follows: AYES: Smith, Bocek, Khan, Stark, Cohn, Weinstein NAYS: None ABSENT: Ottenheimer, Teplinsky, Myer ABSTAIN: None The motion passed 6 to 0. HEIDNER PROPERTIES, 1200 DUNDEE ROAD — REVIEW OF PRELIMINARY PLAN AND APPEARANCE PACKAGE IN THE B-3 PLANNED BUSINESS CENTER DISTRICT— WORKSHOP#1 Mr. Chris Goluba, attorney for Heidner Properties, stated that no variations of Village ordinances are being requested concerning the proposed plan. He noted the plan proposes remodeling of the existing building for use by a single tenant. Mr. Thomas Scesniak stated he is the architect for Heidner Properties concerning renovation the existing building which was previously used as an ExxonMobil gas station. The structure is very simple. Some new construction will be done to the roof area to screen the rooftop mechanical equipment. The roof—top screening will wrap all the way around the building with scuppers in the rear and drains to keep the roof clean and move water from the building to the site drainage system. The wall material is a cementitious board produced by the James Hardie Company. No major changes are proposed to the site. The parking spaces will be lined as shown on the site plan. The driveways on Dundee Road and Arlington Heights Road will remain in the present locations. Letters have been provided to the Village from the Cook County Highway Department and Illinois Department of Transportation (IDOT) indicating that use of the existing driveways is acceptable. He stated that the site has no additional stormwater requirements as explained in the letter from Norman Toberman & Associates, who reviewed the plan with IDOT and the Village Buffalo Grove Plan Commission-Regular Meeting-June 17, 2009-Page 2 7/15/2009 ORDINANCE NO. 2009- AN ORDINANCE APPROVING THE FIRST AMENDMENT TO THE SPECIAL USE FOR THE WILLOW STREAM PARK SWIMMING POOL AND POOL HOUSE AREA IN AN R-4 DWELLING DISTRICT VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS Willow Stream Park— Swimming pool and pool house area 600 Farrington Drive WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, the swimming pool and pool house area of Willow Stream Park has been developed on the real property legally described in EXHIBIT A ("Property") attached hereto, and said Property is zoned in the R-4 Dwelling District with a Special Use for a public park; and, WHEREAS, the Buffalo Grove Park District("Park District") is the Owner of the Property (Willow Stream Park); and, WHEREAS, the Park District proposes to renovate the existing pool house building and swimming pool and to construct an outdoor water slide; and, WHEREAS,the Park District has petitioned to the Village for approval of an amendment to the special use for Willow Stream Park pursuant to the following exhibits: EXHIBIT A Legal Description—Willow Stream Park EXHIBIT B Site plan of pool house and pool area dated 2/3/2009 (11x17 inches) 2 EXHIBIT C Elevation and plan of proposed water slide dated May 27, 2009 (2 sheets, 8 1/2 x 11 inches) EXHIBIT D Floor plan of life guard structure (81/zx I I inches) EXHIBIT E Exterior elevations of life guard structure (81/zxI l inches) EXHIBIT F Floor plan of pool house (81/zx I I inches) EXHIBIT G Exterior elevations of pool house (81/zxI I inches, color) EXHIBIT H Exterior elevations of pool house dated 2/3/2009 (11x17 inches, blackline) WHEREAS,notice of the public hearing was given concerning the petition for approval of a special use to renovate the existing pool house building and swimming pool and to construct an outdoor water slide,including a variation to allow a height of 26.5 feet, and the public hearing was held by the Buffalo Grove Plan Commission on June 17, 2009; and, WHEREAS,the Plan Commission determined,based on the testimony and exhibits presented at the public hearing, that the proposed renovations to the pool house and swimming pool and construction of an outdoor water slide are appropriate improvements for the Property and will be compatible with adjacent properties; and, WHEREAS,the Plan Commission recommends approval of the site plan(Exhibit B hereto), the elevation and plan of the proposed water slide (Exhibit C hereto), the floor plan and exterior elevations of the life guard structure (Exhibits D and E hereto) and the floor plan and exterior elevations of the pool house (Exhibits F, G and H hereto); and, WHEREAS, the President and Board of Trustees have determined that the development of the Property as set forth in the attached exhibits is an appropriate use of the Property and will be compatible with adjacent properties. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. This ordinance is made pursuant to and in accordance with the Village's Development Ordinance and Zoning Ordinance and the Village's Home Rule powers.The preceding whereas clauses are hereby made a part of this Ordinance. 3 Section 2. The Corporate Authorities hereby approve an amendment to the special use for the renovations of the pool house and swimming pool and construction of an outdoor water slide pursuant to the exhibits attached hereto and made a part hereof on the Property legally described in Exhibit A attached hereto. Section 3. Approval of said special use is subject to the following conditions: A. A variation of Section 17.32.030.A. of the Village Zoning Ordinance is hereby granted concerning the height above grade of an accessory structure to allow a maximum height of 26.5 feet for the outdoor water slide,including a platform area 22.5 feet in height with a safety railing of 4 feet in height pursuant to Exhibit C hereto. B. The Park District shall consult with the Village Forester prior to the removal of any trees on the Property, and enhancements to the landscaping on the Property are subject to approval by the Village Forester. Section 4. This Ordinance shall be in full force and effect on and after its passage and approval. This Ordinance shall not be codified. AYES: NAYS: ABSENT: PASSED: APPROVED: ATTEST: APPROVED: Village Clerk ELLIOTT HARTSTEIN, Village President 4 EXHIBIT A Legal Description Willow Stream Park— Swimming pool and pool house area 600 Farrington Drive Lot 1 of Willow Stream Community Park Subdivision,being a subdivision of the southwest quarter of the northeast quarter of Section 32, Township 43 North, Range 11 East of the Third Principal Meridian, in the Village of Buffalo Grove in Lake County, Illinois (PIN: 15-32-207-026). SUBJECT PROPERTY COMMON DESCRIPTION:Willow Stream Park Swimming Pool and Pool House, 600 Farrington Drive, Buffalo Grove, IL. PIN: 15-29-200-018 0 4�� 440 0 O Cu uuuuuuuuuuluuuuuuuuuuuulllll 4 3 O Ox IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII ...... ., � ... 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The child care home currently has Village of Buffalo Grove business license #B07-290 valid through December 31, 2009 and a DCFS License #441703-02 valid through May 17, 2011 (copies attached). The DCFS License capacity was lowered to 7 children plus the care givers son in 2005(for a total of 8 children). The most recent Village Fire Department inspection was conducted on May 26, 2009 (copy attached). The only item that required action was to hang the fire extinguisher which was corrected. The most recent Village Health Department inspection was conducted on May 26, 2009 and found one violation. The side gate to the fenced rear yard was no longer self-closing and self latching. This item was corrected and verified in a follow up inspection on June 16, 2009. The Police and Building Departments have no outstanding issues or concerns with this day care home. During the week of June 24, 2009 to July 2, 2009 Village staff placed a sign on the subject property stating that the existing day care home was being reviewed for renewal. Additionally, letters were mailed to all property owners within 250 feet of the subject property advising them that the special use to operate a child day care home was being reviewed for renewal of the special use. Anyone with concerns or comments was directed to contact the Village Health Officer. No calls or concerns were received. Based upon this review, staff supports a renewal of the Special Use Day Care Home located at 320 Thompson Brian Sheehan Deputy Building Commissioner/Health Officer 7/16/2009 ORDINANCE NO. 2009— AN ORDINANCE REAUTHORIZING THE SPECIAL USE FOR A CHILD DAY CARE HOME IN THE R-5A ONE—FAMILY DWELLING DISTRICT VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS Alena Baradzina 320 Thompson Boulevard WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS,the real property("Property")hereinafter legally described is zoned R-5A,and is occupied by a single—family detached residence commonly known as 320 Thompson Boulevard; and, WHEREAS, Alena Baradzina and Aliaksander Baradzin are the owners of the Property; and, WHEREAS,the Village approved Ordinance No. 2007-35 granting a special use to operate a child day care home at the Property for a period of two years; and, WHEREAS,Alena Baradzina("Petitioner")has petitioned to the Village for reauthorization of the special use approved by Ordinance No. 2007-35 to continue operating the child cay care home at the Property; and, WHEREAS, the Village has reviewed the request for reauthorization of the special use pursuant to Section 17. 28.060.C. of the Village Zoning Ordinance,including notification of adjacent property owners and inspection of the Property; and, WHEREAS, Village staff reviewed pertinent information concerning the child day care home, and based on the petitioner's record of compliance with applicable regulations and the fact that no adjacent property owners have filed complaints or objections to the child day care operation, staff has filed a report to the Village Board recommending reauthorization of the special use for another two-year period; and, 2 WHEREAS, the President and Board of Trustees after due and careful consideration have determined that based on the report and recommendation by Village staff,the child day care home on the Property is operating in compliance with applicable Village regulations and is not creating nuisances or other impacts on adjacent properties. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. This ordinance is made pursuant to and in accordance with the Village's Zoning Ordinance and the Village's Home Rule powers. The preceding whereas clauses are hereby made a part of this Ordinance. Section 2. The Corporate Authorities hereby adopt a proper,valid and binding ordinance ordinance reauthorizing the special use for the child day care home for the following legally described property: Lot 172 in Green Knolls Unit Number 3,being a subdivision in the east 1/2 of Section 29,Township 43 North, Range 11 East of the Third Principal Meridian, according to the plat thereof recorded February 24, 1978 as Document 1900248, in Book 64 of plats, pages 22, 23, 24 and 25 and as corrected by a certificate of correction recorded February 24, 1978 as Document 1900249 Lake County, Illinois, commonly known as 320 Thompson Boulevard. Section 3. The special use is subject to the following conditions: A. Compliance with the standards set forth in Section 17.12.141 and Section 17.28.060.B.5 of the Village Zoning Ordinance. B. The special use shall be in effect for a period of two(2)years from the date of this Ordinance. The Petitioner is required to apply to the Village for re- authorization of the special use pursuant to Section 17.28.060.0 of the Village Zoning Ordinance. C. The special use shall be automatically revoked if the license issued by the Illinois Department of Children and Family Services(DCFS)is revoked,and the special use shall be automatically suspended if the license issued by DCFS is suspended. D. The Petitioner shall continue to renew her Village business license in compliance with Village standards and procedures. E. The special use does not authorize any use in violation of any covenants running with the Property. 3 F. No person who has been convicted of a felony or misdemeanor involving violence against a person shall be permitted to reside in the day care home at any time, on a temporary or permanent basis, or otherwise be allowed to be present in the day care home at any time when children are present. The petitioner must agree to permit the Village of Buffalo Grove to conduct, or cause to be conducted,a criminal background check of every person residing in the day care home. G. Petitioner shall maintain the Property in full compliance with Village property maintenance standards at all times, as determined by the Village in its sole discretion. H. This special use is granted to Alena Baradzina as an individual. Said special use does not run with the Property and is not granted to any business entity. Said special use is not transferable to another person or entity,and may not be used by any other person or entity. Section 4. This Ordinance shall be in full force and effect on and after its passage and approval, subject to the Petitioner's execution of the Acceptance and Agreement attached hereto as Exhibit A, incorporated herein and made a part hereof, and the filing of said executed Acceptance and Agreement form with the Village. This Ordinance shall not be codified. AYES: NAYS: ABSENT: PASSED: APPROVED: ATTEST: APPROVED: Village Clerk ELLIOTT HARTSTEIN, Village President 4 EXHIBIT A Petitioner acceptance and agreement concerning the special use for the child day care home at 320 Thompson Boulevard, zoned R-5A Alena Baradzina does hereby accept and agree to abide by and be bound by each of the terms, conditions and limitations set forth in Ordinance No. 2009— duly passed and approved by the Village of Buffalo Grove, Illinois reauthorizing the special use for the child day care home at 320 Thompson Boulevard. The undersigned acknowledges that she has read and understands all of the terms and provisions of said Buffalo Grove Ordinance No. 2009— ,and does hereby acknowledge and consent to each and all of the provisions, restrictions, and conditions of said Ordinance. Alena Baradzina 320 Thompson Boulevard Buffalo Grove, IL 60089 RESOLUTION NO. 2009- A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT PROVIDING FOR FEDERAL PARTICIPATION IN THE PRELIMINARY ENGINEERING DESIGN OF THE DUNDEE ROAD STREETSCAPING IMPROVEMENT WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and, WHEREAS, the quality of life is enhanced by a good quality transportation system; and, WHEREAS, the funding of construction and maintenance of a high quality transportation system is most appropriately shared by several agencies of Federal, State and Local Government; and, WHEREAS, a Local Agency Agreement for Federal participation with the Illinois Department of Transportation is a required prerequisite for receiving Federal Highway Funds for the Dundee Road Streetscaping Improvement; NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section I: The agreement entitled "Local Agency Agreement for Federal Participation" related to the Dundee Road Streetscaping Improvement is hereby approved. Section 2: The Village President is authorized and directed to execute the agreement. A copy of said agreement is attached hereto and made a part hereof. AYES: NAPES: ABSENT: PASSED: , 2009 APPROVED: , 2009 APPROVED: Village President ATTEST: Village Clerk UTWDIRGRPTHODUNDEETes 09 IA.doo Agency Local »' State Contract Day Labor Local Contract RR Force Account F@ Illinois Department of Transportation Village of Buffalo Grove X Local Agency Agreement Section Fund Type ITEP Number for Federal Participation 08-00095-00-SW STA Construction En in ering Ri ht-of-Wa Job Number Project Number Job Number Project Number Job Number Project Number D-91-387-09 CMM-9003(262) This Agreement is made and entered into between the above local agency hereinafter referred to as the"LA"and the state of Illinois, acting by and through its Department of Transportation, hereinafter referred to as"STATE". The STATE and LA jointly propose to improve the designated location as described below. The improvement shall be constructed in accordance with plans approved by the STATE and the STATE's policies and procedures approved and/or required by the Federal Highway Administration hereinafter referred to as"FHWA". Location Local Name Dundee Road Route FAU 1273 Length 1.0 Mile Termini Ridge Road to the Eastern Village Limit(Approximately Huntington Lane) Current Jurisdiction LA Existing Structure No N/A Project Description All preliminary engineering required for the project including adding 5-foot wide sidewalk where none exists along Dundee Road and replacing existing 5-foot wide sidewalk that is in poor condition. Three(3)segments along the north side of Dundee Road that serve as a designated bike route will be upgraded to a minimum 8-foot wide multi-use path. Landscaping and bushes will also provide as a buffer. Division of Cost Type of Work FHWA % STATE % LA % Total Participating Construction ( ) ( ) ( ) Non-Participating Construction ( ) ( ) ( ) Preliminary Engineering 64,088 ( ) ( ) 16,022 { BAL } 80,110 Construction Engineering ( ) ( } ( ) Right of Way ( ) { ) ( ) Railroads ( ) ( ) ( ) Utilities ( ) ( ) ( ) Materials TOTAL $ 64,088 $ $ 16,022 $ 80,110 " Maximum FHWA(STA) Participation 80% Not to Exceed $64,088.00 NOTE: The costs shown in the Division of Cost table are approximate and subject to change. The final LA share is dependent on the final Federal and State participation. The actual costs will be used in the final division of cost for billing and reimbursment. If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above. The Federal share of construction engineering may not exceed 15%of the Federal share of the final construction cost. Local Agency Appropriation By execution of this Agreement, the LA is indicating sufficient funds have been set aside to cover the local share of the project cost and additional funds will be appropriated, if required, to cover the LA's total cost. Method of Financing(State Contract Work) METHOD A---Lump Sum (80% of LA Obligation) METHOD B--- Monthly Payments of METHOD C---LA's Share divided by estimated total cost multiplied by actual progress payment. (See page two for details of the above methods and the financing of Day Labor and Local Contracts) Printed on 7/15/2009 Page 1 of 4 BLR 05310(Rev.05/28/09) Agreement Provisions THE LA AGREES: (1) To acquire in its name, or in the name of the state if on the state highway system, all right-of-way necessary for this project in accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and established state policies and procedures. Prior to advertising for bids,the LA shall certify to the STATE that all requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be cooperatively determined by representatives of the LA, and STATE and the FHWA, if required. (2) To provide for all utility adjustments, and to regulate the use of the right-of-way of this improvement by utilities, public and private, in accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems. (3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction of the proposed improvement. (4) To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied by a location map). If the improvement location is currently under road district jurisdiction, an addendum is required. (5) To maintain or cause to be maintained, in a manner satisfactory to the STATE and FHWA, the completed improvement, or that portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above. (6) To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and Nondiscrimination Regulations required by the U.S. Department of Transportation. (7) To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and the department; and the LA agrees to cooperate fully with any audit conducted by the Auditor General and the department; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement. (8) To provide if required, for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of the proposed improvement. (9) To comply with Federal requirements or possibly lose(partial or total)Federal participation as determined by the FHWA. (10) (State Contracts Only) That the method of payment designated on page one will be as follows: Method A- Lump Sum Payment. Upon award of the contract for this improvement, the LA will pay to the STATE, in lump sum, an amount equal to 80% of the LA's estimated obligation incurred under this Agreement, and will pay to the STATE the remainder of the LA's obligation (including any nonparticipating costs)in a lump sum, upon completion of the project based upon final costs. Method B- Monthly Payments. Upon award of the contract for this improvement, the LA will pay to the STATE, a specified amount each month for an estimated period of months, or until 80%of the LA's estimated obligation under the provisions of the Agreement has been paid, and will pay to the STATE the remainder of the LA's obligation(including any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs. Method C- Progress Payments. Upon receipt of the contractor's first and subsequent progressive bills for this improvement, the LA will pay to the STATE, an amount equal to the LA's share of the construction cost divided by the estimated total cost, multiplied by the actual payment(appropriately adjusted for nonparticipating costs)made to the contractor until the entire obligation incurred under this Agreement has been paid. (11) (Day Labor or Local Contracts) To provide or cause to be provided all of the initial funding, equipment, labor, material and services necessary to construct the complete project. (12) (Preliminary Engineering) In the event that right-of-way acquisition for, or actual construction of the project for which this preliminary engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the fiscal year in which this agreement is executed, the LA will repay the STATE any Federal funds received under the terms of this Agreement. (13) (Right-of-Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the close of the twentieth fiscal year following the fiscal year in which this Agreement is executed, the LA will repay the STATE any Federal Funds received under the terms of this Agreement. (14) (Railroad Related Work Only) The estimates and general layout plans for at-grade crossing improvements should be forwarded to the Rail Safety and Project Engineer, Room 204, Illinois Department of Transportation, 2300 South Dirksen Parkway, Springfield, Illinois, 62764. Approval of the estimates and general layout plans should be obtained prior to the commencement of railroad related work. All railroad related work is also subject to approval be the Illinois Commerce Commission (ICC). Final inspection for railroad related work should be coordinated through appropriate IDOT District Bureau of Local Roads and Streets office. Plans and preemption times for signal related work that will be interconnected with traffic signals shall be submitted to the ICC for review and approval prior to the commencement of work. Signal related work involving interconnects with state maintained traffic signals should also be coordinated with the IDOT's District Bureau of Operations. The LA is responsible for the payment of the railroad related expenses in accordance with the LA/railroad agreement prior to requesting reimbursement from IDOT. Requests for reimbursement should be sent to the appropriate IDOT District Bureau of Local Roads and Streets office. Engineer's Payment Estimates in accordance with the Division of Cost on page one. Printed on 7/15/2009 Page 2 of 4 BLR 05310(Rev.05/28/09) (15) And certifies to the best of its knowledge and belief its officials: (a) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency; (b) have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public(Federal, State or local)transaction or contract under a public transaction;violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen property; (c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(Federal, State, local)with commission of any of the offenses enumerated in item(b) of this certification; and (d) have not within a three-year period preceding the Agreement had one or more public transactions(Federal, State, local) terminated for cause or default. (16) To include the certifications, listed in item 15 above and all other certifications required by State statutes, in every contract, including procurement of materials and leases of equipment. (17) (State Contracts) That execution of this agreement constitutes the LA's concurrence in the award of the construction contract to the responsible low bidder as determined by the STATE. (18) That for agreements exceeding $100,000 in federal funds, execution of this Agreement constitutes the LA's certification that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or any employee of a Member of Congress in connection with the awarding of any Federal contract,the making of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress, in connection with this Federal contract, grant, loan or cooperative agreement,the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions; (c) The LA shall require that the language of this certification be included in the award documents for all subawards at all ties (including subcontracts, subgrants and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. (19) To regulate parking and traffic in accordance with the approved project report. (20) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes. (21) To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in accordance with current Illinois Compiled Statutes. (22) That the LA may invoice the STATE monthly for the FHWA and/or STATE share of the costs incurred for this phase of the improvement. The LA will submit supporting documentation with each request for reimbursement from the STATE. Supporting documentation is defined as verification of payment, certified time sheets, vendor invoices, vendor receipts, and other documentation supporting the requested reimbursement amount. (23) To complete this phase of the project within three years from the date this agreement is approved by the STATE if this portion of the project described in the Project Description does not exceed $1,000,000(five years if the project costs exceed$1,000,000). (24) Upon completion of this phase of the improvement,the LA will submit to the STATE a complete and detailed final invoice with all applicable supporting supporting documentation of all incurred costs, less previous payments, no later than one year from the date of completion of this phase of the improvement. If a final invoice is not received within one year of completion of this phase of the improvement, the most recent invoice may be considered the final invoice and the obligation of the funds closed. (25) (Single Audit Requirements) That if the LA receives$500,000 or more a year in federal financial assistance they shall have an audit made in accordance with the Office of Management and Budget(OMB)Circular No. A-133. LA's that receive less than $500,000 a year shall be exempt from compliance. A copy of the audit report must be submitted to the STATE with 30 days after the completion of the audit, but no later than one year after the end of the LA's fiscal year. The CFDA number for all highway planning and construction activities is 20.205. THE STATE AGREES: (1) To provide such guidance, assistance and supervision and to monitor and perform audits to the extent necessary to assure validity of the LA's certification of compliance with Titles II and III requirements. (2) (State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the STATE(and FHWA, if required) and to award a contract for construction of the proposed improvement, after receipt of a satisfactory bid. (3) (Day Labor) To authorize the LA to proceed with the construction of the improvement when Agreed Unit Prices are approved and to reimburse the LA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and Engineer's Payment Estimates in accordance with the Division of Cost on page one. (4) (Local Contracts) That for agreements with Federal and/or State funds in engineering, right-of-way, utility work and/or construction work: Printed on 7/15/2009 Page 3 of 4 BLR 05310(Rev.05/28/09) (a) To reimburse the LA for the Federal and/or State share on the basis of periodic billings, provided said billings contain sufficient cost information and show evidence of payment by the LA; (b) To provide independent assurance sampling, to furnish off-site material inspection and testing at sources normally visited by STATE inspectors of steel, cement, aggregate, structural steel and other materials customarily tested by the STATE. IT IS MUTUALLY AGREED: (1) That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve the proposed improvement for Federal-aid participation or the contract covering the construction work contemplated herein is not awarded within three years of the date of execution of this Agreement. (2) This Agreement shall be binding upon the parties, their successors and assigns. (3) For contracts awarded by the LA, the LA shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any USDOT—assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The LA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of USDOT—assisted contracts. The LA's DBE program, as required by 49 CFR part 26 and as approved by USDOT, is incorporated by reference in this Agreement. Upon notification to the recipient of its failure to carry out its approved program, the department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986(31 U.S.C. 3801 et seq.). In the absence of a USDOT—approved LA DBE Program or on State awarded contracts,this Agreement shall be administered under the provisions of the STATE's USDOT approved Disadvantaged Business Enterprise Program. (4) In cases where the STATE is reimbursing the LA, obligations of the STATE shall cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or applicable Federal Funding source fails to appropriate or otherwise make available funds for the work contemplated herein. (5) All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement and/or amendment shall be subject to the Prevailing Wage Act(820 ILCS 130/0.01 et seq.) unless the provisions of that Act exempt its application. ADDENDA Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement. Number 1 Location Mao (Insert addendum numbers and titles as applicable) The LA further agrees, as a condition of payment,that it accepts and will comply with the applicable provisions set forth in this Agreement and all addenda indicated above. APPROVED APPROVED State of Illinois Name Elliott Hartstein Department of Transportation Title Village President County Board Chairperson/Mayor/Village President/etc. Gary Hannig,Secretary of Transportation Date Signature By: (Delegate's Signature) Date July 20, 2009 (Delegate's Name—Printed) TIN Number 36-2525051 NOTE: If signature is by an APPOINTED official, a resolution authorizing Christine M.Reed,Director of Highways/Chief Engineer Date said appointed official to execute this agreement is required. Ellen J.Schanzle-Haskins,Chief Counsel Date Ann L.Schneider,Director of Finance and Administration Date Printed on 7/15/2009 Page 4 of 4 BLR 05310(Rev. 05/28/09) RESOLUTION NO. 2009- A RESOLUTION APPROVING A PRELIMINARY ENGINEERING SERVICES AGREEMENT INVOLVING FEDERAL PARTICIPATION IN PRELIMINARY ENGINEERING SERVICES FOR THE DUNDEE ROAD STREETSCAPING IMPROVEMENT WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and, WHEREAS, the Village desires to adopt an agreement for the provision of necessary preliminary engineering services for the Dundee Road Streetscaping Improvement in a form which conforms to Federal funding procedural requirements; NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1: The agreement entitled"Preliminary Engineering Services Agreement for Federal Participation" related to the Dundee Road Streetscaping Improvement is hereby approved. Section 2: The Village Manager and Village Clerk are authorized and directed to execute the agreement. A copy of said agreement is attached hereto and made a part hereof. AYES: NAPES: ABSENT: PASSED: , 2009 APPROVED: 12009 APPROVED: Village President ATTEST: Village Clerk GAPWDIRGRP\LHC\DIINDEE\Res 09 2.doc ' . . LocalAgency Consultant Villaae of Buffalo Grove 0 of TransPbrtabw c Burns & McDonnell County C 0 Address Lake County A N 1431 Opus lace city Project No Preliminary Engineering state Job No, G For Zip Code Federal Participation Contact Name/PhoneIE-mail Address N IN Contact Name/Phone/E-mail Address Gregory P. Boysen, P.E. C T Anthony J. Bryant, P.E. THIS AGREEMENT is made and entered into this day of . 2009 between the above Local Agency(LA)and Consultant(ENGINEER)and covers certain professional engineering services in connection with the PROJECT. Federal-aid funds allotted to the LA by the state of Illinois under the general supervision of the Illinois Department of Transportation (STATE)will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIONS. Project Description Name Dundee Rnad ROW Improvements Route 1273 Length 1�mi Structure No. N/A Termini From Ridge Road to the Eastern Village Limit Description Project will include adding 5-foot wide sidewalk where none exists along Dundee Road and replacing existing 5-foot wide sidewalk that is in poor condition. Three segments along the north side of Dundee Road that serve as a designated bike route will be upgraded to a minimum 8-foot wide mult'l-use path. Landscaping and bushes will also be provided as a buffer. Agreement Provisions i THE ENGINEER AGREES, 1 To perform orhe responsible for the performance,h accordance with STATE approved design standards and policies, oy engineering services for the LA for the proposed improvement herein described. 2 To attend any and all meetings and visit the site of the proposed improvement at any reasonable time when requested by representatives uf the LAorSTATE. J. Tn complete the services herein described within 270 calendar days from the date of the Notice\o Proceed from the LA,excluding from consideration periods of delay caused by circumstances beyond the control of the ENGINEER. 4. The classifications of the employees uuod|nthe*mrknhou|dbocnno|etontwithih employee classifications and estimated man houmshmwninEXH|B|T8. (f higher-salaried personnel of the firm,including the Principal Engineer, perform services that are indicated in Exhibit A to be performed by lesser-salaried personnel,the wage rate billed for such services shall be commensurate with the payroll rate for the work performed. 5. That the ENGINEER is qualifiedVaohnbm\lyandioonhm| conversant with the design standards and policies applicable for PROJECT:and that the ENGINEER has sufficient properly trained, organized and experienced personnel tu perform the services enumerated herein. G, That the ENGINEER shall be responsible for the accuracy of the work andahm||promptlymake necessary revisions orcorrections resulting from the ENG|NEER'o errors,omissions m negligent acts without additional compensation. Acceptance of work bythe STATE will not relieve the ENGINEER of the responsibility to make subsequent correction of any such errors or omissions of for darifimationof any ambiguities. 7. That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by the ENGINEER and will affix the ENGINEER's professional seal when such seal Is required by law. Plans for structures robe built aoo part ofthe improvement will be prepared under the supervision of a registered structural engineer and will affix structural engineer seal when such seal is required bylaw. It will be the ENGINEER's responsibility to affix the proper seal as required by the Bureau of Local Roads and Streets manual published by the STATE. 8 That the ENGINEER will comply with applicable federal statutes,state of Illinois statutes, and local laws or ordinances of the LA. Page 1n,7 ouR0001O(nev.umo) Printed vnwn12nno onoAopm 9. The undersigned certifies neither the ENGINEER nor I have: a. employed or retained for commission,percentage, brokerage,contingent fee or other considerations,any firm or person(other than a bona fide employee working solely for me or the above ENGINEER)to solicit or secure this AGREEMENT, b, agreed,as an express or implied condition for obtaining this AGREEMENT,to employ or retain the services of any firm or person in connection with carrying out the AGREEMENT or c. paid,or agreed to pay any firm,organization or person(other than a bona fide employee working solely for me or the above ENGINEER)any fee,contribution,donation or consideration of any kind for,or in connection with, procuring or carrying out the AGREEMENT. d, are not presently debarred,suspended,proposed for debarment,declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency, e. have not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining,attempting to obtain or performing a public (Federal,State or local)transaction;violation of Federal or State antitrust statutes or commission of embezzlement,theft, forgery,bribery,falsification or destruction of records,making false statements or receiving stolen property, f, are not presently indicted for or otherwise criminally or civilly charged by a government entity(Federal,State or local)with commission of any of the offenses enumerated in paragraph(e)and g. have not within a three-year period preceding this AGREEMENT had one or more public transactions(Federal,State or local) terminated for cause or default. 10. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LA, 11. To submit all invoices to the LA within one year of the completion of the work called for in this AGREEMENT or any subsequent Amendment or Supplement. 12. To submit BLR 05613, Engineering Payment Report,to the STATE upon completion of the project(Exhibit B). 13. Scope of Services to be provided by the ENGINEER: ® Make such detailed surveys as are necessary for the planning and design of the PROJECT. ❑ Make stream and flood plain hydraulic surveys and gather both existing bridge upstream and downstream high water data and flood flow histories. - ❑ Prepare applications for U.S.Army Corps of Engineers Permit, Illinois Department of Natural Resources Office of Water Resources Permit and Illinois Environmental Protection Agency Section 404 Water Quality Certification. ❑ Design and/or approve cofferdams and superstructure shop drawings. ❑ Prepare Bridge Condition Report and Preliminary Bridge Design and Hydraulic Report, (including economic analysis of bridge or culvert types and high water effects on roadway overflows and bridge approaches). I ® Prepare the necessary environmental and planning documents including the Project Development Report,Environmental Class of i Action Determination or Environmental Assessment,State Clearinghouse,Substate Clearinghouse and all necessary environmental clearances. ❑ Make such soil surreys or subsurface investigations including borings and soil profiles as may be required to furnish sufficient data for the design of the proposed improvement. Such investigations to be made in accordance with the current Standard Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies,Federal-Aid Procedures for Local Highway Improvements or any other applicable requirements of the STATE. ❑ Analyze and evaluate the soil surveys and structure borings to determine the roadway structural design and bridge foundation. ❑ Prepare preliminary roadway and drainage structure plans and meet with representatives of the LA and STATE at the site of the improvement for review of plans prior to the establishment of final vertical and horizontal alignment,location and size of drainage structures, and compliance with applicable design requirements and policies. ❑ Make or cause to be made such traffic studies and counts and special intersection studies as may be required to furnish sufficient data for the design of the proposed improvement. Complete the general and detailed plans, special provisions and estimate of cost. Contract plans shall be prepared in accordance with the guidelines contained in the Bureau of Local Roads and Streets manual. The special provisions and detailed estimate of cost shall be furnished in quadruplicate, ❑ Fumish the LA with survey and drafts in quadruplicate all necessary right-of-way dedications,construction easements and borrow pit and channel change agreements including prints of the corresponding plats and staking as required. Page 2 of 7 BhR 05610(Rev.9/06) Printed on 4/9/2009 3:00:40 PM . K THE cAAGREES, 1, To furnish the ENGINEER all presently available survey data and information 2. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT,on the basis of the following compensation formulas: Cost Plus Fixed Fee El CpFF= 14.5Y6 +OV} +|HUClor ! [2CPFF=14.5Y6[D RD +1.4(DL)+|HDC].or | CPFF=14.5%[(2.3+R)DL+|UDC] ' VVhom: DL=Direct Labor |HDC=in House Direct Costs OH=Consultant Finn'o Actual Overhead Factor � R=Complexity Factor / Specific Rate LJ (Pay per element) Lump Sum [] 3, To pay the ENGINEER using one of the following methods as required by49 CFR part 26 and 005|LCS 5/5-409: [] VVithRutm|nayo u) For the first 50%of completed work,and upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA,monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to BO%of the value of the partially completed work minus all previous partialpayments mado1nthoENG(NEER. W After 50%of the work is completed, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by the U\' ' payments t h performed�o d shall be d d payable t theENGINEER,such payments 1ube equal ho ! 95% the va| 'othnpa�u||ycompleted work minus all previous partialpayments d 0u the ENGINEER, � c) Final Payment—Upon approval of the work hy the LA but not later than 8D days after the work is completed and reports have been made and accepted b the LA and the STATE,o sum of money equal to the basic fee aa determined|nthis AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER. Z Without Retainmgw a) For progressive payments—Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA, monthly payments for the work performed shall be due and payable to the ENGINEER,such payments to be equal to the value of the partially completed work minus all previous partial payments made to the ENGINEER. b) Final Payment—Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have been made and accepted by the LA and STATE,a sum o money equal to the basic fee as determined in this AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER. 4. The recipient shall not discriminate on the basis of race, color,national origin or sex in the award and performance of any DOT- assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26, The recipient shall take all necessary and reasonable steps under 49CFR part2Ot ensure nnndiscrim|nation(n the award and administration ofDOT-assisted contracts, The recipient's DBE program,as required by48CFR part 26 and as approved by DOT is incorporated b reference i this agreement. Implementation of this is a legal obligation and failure to carry outits terms shall ue treated oo violation cv this agreement. Upon notification to the recipient of its failure to carry out its approved program,the Department may impose sanctions as provided for under part 26 and may,in appropriate cases,refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act nf1906(81U.S.C.3OO1atsoq.). U|. |T|Sm1UTALLYAGREED, 1. That no work shall be commenced by the ENGINEER prior hz issuance by the U\ofa written Notice hoProceed. i i 2. That tracings, plans,specifications,estimates,maps and other documents preparedby the ENGINEER in accordance with this AGREEMENT shall be delivered to and become the of the LA and that basic survey notes,sketches,charts and other date prepared or obtained in accordance with this AGREEMENT shall be made available, upon request,to the LA or to the STATE, without restriction or limitation axto their use. ! | � Page ovf7 eLn05610(Rev smn) ' 3. That all reports,plans,estimates and special provisions furnished by the ENGINEER shall be in accordance with the current Standard Specifications for Road and Bridge Construction,Bureau of Local Roads and Streets Administrative Policies, Federal-Aid Procedures for Local Highway Improvements or any other applicable requirements'of the STATE,it being understood that all such furnished documents shall be approved by the to and the STATE before final acceptance. During the performance of the engineering services herein provided for,the ENGINEER shall be responsible for any loss or damage to the documents herein enumerated while they are in the ENGINEER's possession and any such loss or damage shall be restored at the ENGINEER's expense. 4. That none of the services to be furnished by the ENGINEER shall be sublet,assigned or transferred to any other parry or parties without written consent of the LA, The consent to sublet,assign or otherwise transfer any portion of the services to be furnished by the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this agreement. 5. To maintain,for a minimum of 3 years after the completion of the contract,adequate books,records and supporting documents to verify the amounts,recipients and uses of all disbursements of funds passing in conjunction with the contract;the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and the STATE;and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books,records and supporting documentation are not available to support their purported i. disbursement. 6. The payment by the LA in accordance with numbered paragraph 3 of Section II will be considered payment in full for all services rendered in accordance with this AGREEMENT whether or not they be actually enumerated in this AGREEMENT. I 7. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error,omission and/or negligent act in the prosecution of the ENGINEER's work and shall indemnify and save harmless the LA,the STATE,and their officers,agents and employees from all suits,claims,actions or damages of any nature whatsoever resulting there from. These indemnities shall not be limited by the listing of any insurance policy. 8. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at the ENGINEER's last known post office address. Upon such termination,the ENGINEER shall cause to be delivered to the LA all drawings,plats,surveys, reports, permits,agreements,soils and foundation analysis,provisions,specifications,partial and completed estimates and data, if any from soil survey and subsurface investigation with the understanding that all such material becomes the property of the EA. The LA will be responsible for reimbursement of all eligible expenses to date of the written notice of termination. 9. This certification is required by the Drug Free Workplace Act(301LCS 580). The Drug Free Workplace Act requires that no grantee or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property i or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or violation of the certification may result in sanctions including,but not limited to,suspension of contract or grant payments,termination of a contract or grant and debarment of the contracting or grant opportunities with the State for at least one(1)year but no more than five(5)years. ! For the purpose of this certification,"grantee"or"contractor'means a corporation,partnership or other entity with twenty-five(25)or 1 more employees at the time of issuing the grant,or a department,division or other unit thereof,directly responsible for the specific performance under a contract or grant of$5,000 or more from the State, as defined in the Act. The contra ctodgrantee certifies and agrees that it will provide a drug free workplace by: a. Publishing a statement: (1) Notifying employees that the unlawful manufacture,distribution,dispensing,possession or use of a controlled substance, including cannabis,is prohibited in the grantee's or contractor's workplace. (2) Specifying the actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee that,as a condition of employment on such contract or grant,the employee will: (a) abide by the terms of the statement;and (b) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five(5) j days after such conviction. b. Establishing a drug free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The grantee's or contractor's policy of maintaining a drug free workplace; (3) Any available drug counseling,rehabilitation and employee assistance program;and (4) The penalties that may be imposed upon an employee for drug violations. c. Providing a copy of the statement required by subparagraph(a)to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. d. Notifying the contracting or granting agency within ten (10)days after receiving notice underpart(B)of paragraph(3)of subsection(a)above from an employee or otherwise receiving actual notice of such conviction. e. Imposing a sanction on,or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by, f. Assisting employees in selecting a course of action in the event drug counseling,treatment and rehabilitation is required and indicating that a trained referral team is in place. g. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act, I Page 4 of 7 BLR 05610(Rev.9/06) Printed on 4/9/2009 3:00:40 PM ` . 10. The ENGINEER moubconvvltant shall not discriminate mn the basis uf race,color,national origin or sex In the performance of this AGREEMENT, The ENGINEERN ui of48CFR part 2Gin the administration of DOT assisted contracts. Failure by the ENGINEER hz carry out these requirements isa material breach nf this AGREEMENT,which may result in � the termination of this AGREEMENT or such other remedy as the LA deems appropriate. | � Agreement SummM Prime Consultant: —TIN Number greement Amount �—)nnefl Enqlneering CO.,Inc. Sub-consultants: TIN Number Agreement Amount Sub-Consultant 0 �r all Work: Executed by the LA: � �( ' / ATTEST By: By: | Clerk Title: ` (SEAL) Executed by the ENGINEER. Title� Titij Vice Predi/dent IA1^ � Page mmr aLn05610(Rov nmn m (D m CD V- C? rII7 ti C? cr) (D C14 40) r- r- 14, s C�) C) N Ilt a) C) C14 co U) 61) 0 (Y') Nt tm C� LO C) C: co (so LO I-- 0 ui C-� C�i cli LO CL 0) 0 Co N co a N LO N0 < C) 00 0 C14 0 '0 Co —C) 0) NO (D 10 (n 0 — () 0 C) C) C� > C) IZT V) (D 2 fa to LL 4�-,C) CL 4- �o M 0 m (n @ CL) fl E CO 0 0 > 0 0m cn O cm V m O 1-1 C%j (D a co r-: cyi > 00 co r- ITN C.0 c%j 0 LO Cf) lq4- r-- LO 0) w 69- vl3 61>to Y) 4� co E C\l 0 C) N 0 CL > C� 06 CL co r- 00 (0 0') C\l (0 Efl 2 (D LO LO m + + LU 2 N co 14� m 1 g 0) u m CY) 0 0 0 U) C) C) 0 + + + CD C C> 0 0 0 Cl cl� CV ci -J 0) a 00 — rr, + W(1) 0 ai > c t7l cr. Q)0 (D its Lq Lq 0 W W 0 E Z ui 0 C21 '2—< 0 ONp� L n Do E 0 C? (1) C LC) L CD Co 0 0 th — r- C14 cl) Ln 0 ro CSC N Ll- LL U- U) C) 0- < LL E 0 (1) a) 0 .�5 x x C- U I.L. LL U- m E w w o = E >1 a) 2 a) c 0 0- 0- CL 0 !f-Z v; L b 0 0 a) 0 0 0 U,� 3 :� LU cC (A CL U U C) U) -j D-U. Exhibit B IM& Department of TMnSpOCtb011 Engineering Payment Report Prime Consultant i I Name Address Telephone TIN Number Project Information Local Agency Section Number Project Number _ Job Number This form is to verify the amount paid to the Sub-consultant on the above captioned contract. Under penalty of law for perjury or falsification, the undersigned certifies that work was executed by the Sub-consultant for the amount listed below. i Sub-Consultant Name TIN Number Actual Payment from Prime — i— i -- I c I I i Sub-Consultant Total: Prime Consultant Total Total for all Work Completed: I i i Signature and title of Prime Consultant Date I Note: The Department of Transportation is requesting disclosure of information that is necessary to accomplish the statutory purpose as outlined under state and federal law. Disclosure of this information is REQUIRED and shall be deemed as concurring with the payment amount specified above. I Page 7 of 7 BLR 05610(Rev.9106) Printed on 4/9/2009 3:00:40 PM JUL-06--2009 04:17 PRO—LINE DOOR SYSTEMS 630 350 8485 P,01i01 Pre-Dine Door Systems, Inc PROPQA� 716 N Edgewood Ave Wood Dale, IL 60191 (Sa)350.7667 12354 FAX(630)35O-a485 DATE 7/6/2009 SOLD TO: JAB SITE° Village of Buffalo Grove Fire Village of Buffalo Grove Fire 1051 Highland Grove Or, 1051 Highland Grove Dr. Buffalo Grove,IL 60089 Business (847)537-0995 Buffalo Grove,IL ON89 Business Fax (847)537-7370 ,�. Chief Vavra Craig,]ins 4N RECEIPT FURNISH LABOR, MATERIAL AND EQUIPMENT TO: -Raise(2) openings to 13'6 -Remove (2)existing 12'2 x 12'doors complete -shore up treaders at both openings -Raise both openings to 13'6 -Extend existing 12"steel jambs(4) -Reset lentels -Saw cut existing soffit Flush at 13'6 -Install (2) 12'2 x 13'6 steel insulated sectional doors(brown) -2"Standard lift tracks -Torsion springs -Perimeter weatherstripping (2)Heavy duty commercial trolley operators (2) New safety edges across door bottoms -4 Lites in *3 section of each door -Rewire all operators and controls to power source -Remove all debris and haul away TOTAL 26,943.f)0 PAST DUE ACCOUNTS WILL BE CHARGED Z 1/20/a PER MONTH ON UNPAID BALANCES(18%ANNUAL RATE) If legal action is taken to collect unpaid funds due Pro-Line Door Systems,Inc.the c ustomerwill be responsible for any and all attorney fleas and costs, Any and all dtaputes that arise involving the Interpretation,negotiation or anf wAment of the contract or work performed pursuant to the Wma a the ooniract;Venue will be DuPage County. All parties agree to this junsdicWn. e.lrtress iftuded in the above proposal,cost of glass,glazing,painting and wiring for the electric operator wbll be stone only on romot of extra order signed by authorized Person. Performanep will be made by seller in it"pt manner but he cannot be responsibta for damage or delay due to AM of Clod,accidents,civil disturbenoss, delays in transportation by common carrier,fines,strikes,war or other causes beyond his reasonable control, The above proposal must be accepted,signed and returned Rothe sellers Of S Within 90 days. This agreement ON become binding only upon written acceptance by the seller at his office. The terms and conditions printed on the back hereof are hereby expressly made a part of this contract ACCEPTED FOR SELLER: WE ACCEPT THE ABOVE PROPOSAL DATE: BY: BY: DATE ACCEPTED: TITLE- TOTAL P.01 MEMBER �- Inwnational Door Association KONE Group 751 EXPRESSWAY DRIVE®ITASCA, IL 60143-1369 Suburbs(630)250-0101 - Chicago(312)751-0523 B i d 352502 903425 TOLL FREE 1-800-THE DOOR FAX:(630)250-0140 Cu S 1 800-843-3667 VILLAGE OF BUFFALO GROVE VILLAGE OF BUFFALO GROVE 1051 HIGHLAND GROVE DR 1051 HIGHLAND GROVE DR BUFFALO GROVE, IL BUFFALO GROVE, IL 60089-7026 60089-7026 ZIP CODE ZIP CODE ATTN: TERRANCE M VAVRA PHONE: APPROX. DEUY. DATE SELLER'S SALESMAN BUYER'S P.O.# TERMS: NET DATE JO:L7 ORNIG T.B.A 06/22/09 WE PROPOSE THE FOLLOWING NET AMOUNT ENLARGE TWO (2) 12'X12' OPENINGS. INTO 12' X 1316" OPENINGS 1. SHORE AS NECESSARY- 2 . SAW CUT NEW OPENING 121611 X 14' HIGH. 3 . REMOVE EXISTING HEADER AND REFASTEN AT THE 12' HEIGHT. 4. RE-WORK EXTERIOR DYVIT CANOPY AREA AND RAISE UP 116" . REFINISH ENTIRE SOFFIT. 5 . REMOVE ALL DEBRIS. G. BARRICADE OPENING FOR SECURITY. 7. NO PLANS, PERMITS, PAINTING OR ELECTRICAL. CUSTOMER TO REMOVE ELECTRICAL FROM CENTER COLUMN. S. OVERHEAD DOOR BID #352411 IS INCLUDED. PRICE INCLUDES BOTH OPENINGS AND THE DRYVIT CANOPY ABOVE THE TWO 12X12 OPENINGS. THIS SIGNED AGREEMENT CONSTITUTES THE SOLE BINDING AGREEMENT BETWEEN ALL PARTIES AND SHALL SUPERCEDETHOSE INCLUDED IN ANY OTHER DOCUMENT SIGNED OR NOT SIGNED PERTAINING TO THIS TRANSACTION UNLESS EXPRESSLY WAIVED IN WRITING AND SIGNED BY DOOR SYSTEMS. ELECTRICAL WIRING I5 NOT PART OF THIS PROPOSAL. • $ 30, 799.0 THE LAW REQUIRES THAT THE CONTRACTOR SHALL SUBMIT A SWORN STATEMENT OF PERSONS FURNISHING • .• $ MATERIALS AND LABOR BEFORE ANY PAYMENTS ARE REQUIRED TO BE MADE TO THE CONTRACTOR. 19 PAST DUE ACCOUNTS WILL BE CHARGED 1 Y /o per month on unpaid balances(18%annual rate) $ Unless included in the above proposal cost of glass,glazing,painting and wiring for the electric operator will be done only on receipt of extra order signed by authorized person.Performance will be made by Seller in prompt manner,but he cannot be responsible for damage or delay due to Acts of God,accidents,civil disturbances,delays In transportation by common carrier,fires, strikes,war or other causes beyond his reasonable control.he above proposal must be accepted,signed and returned to the Seller's office within 30 days.This agreeement shall become binding only upon written acceptance by the Seller at his office.The terms and conditions printed on the hack hereof are hereby expressly made a part of this agreement contract. ACCEPTED FOR DOOR SYSTEMS,INC.(SELLER) WE ACCEPTTHI=ABOVE PROPOSAL(BUYER(S)) Date BY: BY: AUTHORIZED AGENT (TYPE OR PRINT NAME OF BUYER)/AFF:X SIGNATURE DATE ACCEPTED (THIS IS DATE OF THIS CONTRACT) OWNER,PARTNER OR OFNCER(STATE WHICH) COPIESSIGN E30TH •UNTER.SIGNATURE�'ONE COPY VVILL.13FRETURNED MEMBER ...... .. . - I¢1f®1'natilxlal Door lssociaYiDn � `� 3 ® i ® ®e® d ystern ICONS Group 751 EXPRESSWAY DRIVE®ITASCA,IL 60143.1369 Bid 352411 Suburbs(630)250-0101 o Chicago(312)751-0623 9 a 3 4 2 5 TOLL FREE 1-800-THE DOOR o FAX:(630)250-0140 Cu S t 1 800-843-3667 ® VILLAGE OF BUFFALO GROVE VILLAGE OF BUFFALO GROVE 1051 HIGHLAND GROVE DR 1051 HIGHLAND GROVE DR BUFFALO GROVE, IL BUFFALO GROVE, IL 60089-7026 60089-7026 ZIP CODE ZIP CODE ATTN: TERRANCE M VAVRA PHONE: 847-537-0995-X200 APPROX. DEUY. DATE SELLER'S SALESMAN BUYER'S P.O.k TERMS:NET DATE JOHN ORNIG T.B.A 06/16/09 WE PROPOSE THE FOLLOWING QTY DOOR WIDTH HEIGHT SECT SECTIONS # OF KIND JAMB HEAD TRACK TRACE AMOUNT TYPE FT IN FT IN HIGH OPEN LITES GLASS TYPE ROOM TYPE SIZE A 1 3216 12' 02" 13' 06" 7 3 4 A STEEL 18 REG. 211- B 1 3216 12' 02" 13' 06" 7 3 4 A STEEL 11 LOW HF 2" FURNISH AND INSTALL THE ABOVE SERIES 3216 C.H.I.DOOR(S) INCLUDING: TORSION SPRINGS AND U-SHAPED ASTRAGAL. PREFINISHED WHITE INTERIOR AND BROWN EXTERIOR. ENERGY SAVING POLYURETHANE FOAM INSULATION WITH R-VALUE = 14 .59. FULL PERIMETER WEATHERSEAL. 4 LITES IN 3RD SECTION TAKE DOWN AND HAUL AWAY EXISTING DOOR(S) (A,B) . REVERSING/STOP EDGE ON BOTTOM OF DOOR(S) {A,B) . NO OF NO OF VOLT- HORSE INCLUDED UP DOWN STOP OPER MODEL AGE PHASE POWER MOUNT =_= OPTIONS =-_= PUSH BUTTONS A 1 LT 115 1 1/2 DRAWBAR BRAKE - -- FURNISH AND INSTALL (2) NEW LIFTMASTER MOTOR OPERATORS FOR (2) 13' 6" DOORS WE WILL REUSE RADIO CONTROL FROM EXISTING OPERATORS WE WILT, WIRE IN NEW OPERATORS INTO EXISTING WIRING WE WILL HOOK UP NEW PNEUMATIC SAFETY EDGES TO NEW OPERATORS THIS SIGNED AGREEMENT CONSTITUTES THE SOLE BINDING AGREEMENT BETWEEN ALL PARTIES AND SHALL SUPERCEDE THOSE INCLUDED IN ANY OTHER DOCUMENT SIGNED OR NOT SIGNED PERTAINING TO THIS TRANSACTION UNLESS EXPRESSLY WAIVED IN WRITING AND SIGNED BY DOOR SYSTEMS. ELECTRICAL WIRING IS NOT PART OF THIS PROPOSAL. $ THE LAW REQUIRES THAT THE CONTRACTOR SHALL SUBMIT A SWORN STATEMENT OF PERSONS FURNISHING $ MATERIALS AND LABOR BEFORE ANY PAYMENTS ARE REQUIRED TO BE MADE TO THE CONTRACTOR. PAST DUE ACCOUNTS WILL BE CHARGED I YAP per month on unpaid balances(18%annual rate) Unless included in the above proposal cost of glass,glazing,painting and wiring for the electric operator will be done only on receipt of extra order signed by authorized person.Performance will be made by�eller in prompt manner,but he cannot be responsible for damage or delay due to Acts of God,accidents,civil disturbances,delays in transportation by common carrier,fires, strikes,war or other causes beyond his reasonable control.The above proposal must be accepted,signed and returned to the Seller's office within 30 days.This agreeement shall become binding only upon written acceptance by the Seller at his office.The terms and conditions printed on the back hereof are hereby expressly made a part of this agreement contract. ACCEPTED FOR DOOR SYSTEMS,INC.(SELLER) WE ACCEPT THE ABOVE PROPOSAL(13UYER(S)) Date BY: BY: AUTHORIZED AGENT (TYPE OR PRINT NAME OF BUYER)/AFFIX SEGNATURE DATE ACCEPTED (PHIS IS DATE OF THIS CONTRACT) r OWNER,PARTNER OR OFFICER(STATE WHICH) To: Mr. Bill Brimm From: Fire Chief Terrence M. Vavra Subject: Garage Doors at Station 26 Date: July 14, 2009 a) Attached please find quotations from Door Systems of Itasca and Pro-Line Door Systems, Inc. of Wood Dale. The quote is to raise the openings on the two north doors at Station 26. This would include removal of the old doors, raising and replacement of the lintel (top metal frame of the door). Also removing the brick and removing and repairing the mansard facade above the doors. Both companies will also replace all of the panels of the door and replace the door tracks and door openers. The result will be two new doors. The cost to use the exiting materials rather than replace them exceeded the costs shown because of the increased amount of manual tabor needed to accomplish that. I would recommend the Pro-Line Door Systems quotation of 26,943.00 based on the ability to do the work and a savings of$3856.00. These changes will be a step towards relocation of vehicles to serve the public more efficiently.