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2009-08-17 - Village Board Regular Meeting - Agenda Packet Meetingof the Village of Buffalo Grove Fifty RaGro Blvd g Buffalo Grove, IL 60089-2100 Board of Trustees Phone:847-459-2500 Regular Meeting August 17, 2009 at 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes A. Minutes of the August 3, 2009 Village Board Meeting V. Approval of Warrant A. Presentation and Reading of Warrant #1127 VI. Village President's Report VII. Reports from the Trustees Vill. Village Manager's Report A. Status Report-Draft Code of Ethical Behavior and Conduct/Draft Amendment to Municipal Code re: Ethics Commission. (Village Manager) IX. Special Business X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other Regular Agenda items. (Attached). XII. Ordinances and Resolutions A. Ordinance No. 2009- : An Ordinance Approving an Economic Incentive Agreement By and Between the Village of Buffalo Grove and Prairie House Realty, LLC, d/b/a Prairie House Restaurant (Trustee Braiman) B. Ordinance No. 2009- : Granting Variations to Sections 14.20.030; 14.20.070; and 14.40.025 of the Village Sign Code for Adam's Roadhouse Sports Bar & Grill, 301 Milwaukee Avenue (Trustee Braiman) XIII. Old Business Village Board of Trustees-Agenda Page 1 XIV. New Business A. Award of Bid: Pavement Crack Sealing (Trustee Braiman) XV. Executive Session XVI. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Village Board of Trustees-Agenda Page 2 Meetingof the Village of Buffalo Grove Fifty RaGro Blvd g Buffalo Grove, IL 60089-2100 Board of Trustees Phone:847-459-2500 Regular Meeting August 17, 2009 at 7:30 PM XI. Consent Agenda All items are recommended for approval by motion. Ordinances and Resolutions A. Ordinance No. 2009- : Authorizing Placement of Governor's Hometown Award Sign (Trustee Braiman) SUMMARY: An Ordinance to authorize the placement of the "Governors Hometown Award" sign that was awarded to the Buffalo Grove Park District and community volunteers for their dedication and continued support of the "Buddy Baseball League." This sign is to be placed at the entrance to the Twin Creeks Park. B. Ordinance No. 2009- : Amending Chapter 5.20 Liquor Controls, Class A, Chicago Indoor Racing (President Hartstein) SUMMARY: Chicago Indoor Racing LLC is seeking a Class A liquor license. This license is reserved until December 17, 2009 and may be extended, if requested, by the Village Manager. When the license is issued, a Class A license for Catering By Michael's Inc. at the same address, will be revoked. C. Ordinance No. 2009- : An Ordinance Granting Variations to Sign Code, Sections 14.20.050 and 14.20.080 for Peerless Bridge, LLC, 1650 Leider Lane (Trustee Braiman) SUMMARY: The Zoning Board of Appeals, by a vote of 7 to 0, recommends to the Village Board to grant the request made by Peerless Bridge, LLC, 700 Commerce Drive, Suite 160, Oak Brook, Illinois 60523 for variance of Sign Code, Section 14.20.050, pertaining Industrial Districts; and Section 14.20.080, pertaining to Wall Signs, for the building located at 1650 Leider lane, for the purpose of allowing an additional wall sign on the north elevation of the building that does not face the public right-of-way. Village Board of Trustees-Consent Agenda Page 1 D. Ordinance No. 2009- : An Ordinance Granting Variations to Sign Code, Sections 14.20.050; 14.20.070; 14.40.025 and 14.40.145 for Peerless Bridge LLC, 1701 Leider Lane (Trustee Braiman) SUMMARY: The Zoning Board of Appeals, by a vote of 7 to 0, recommends to the Village Board to grant the request made by Peerless Bridge, LLC, 700 Commerce Drive, Suite 160, Oak Brook, Illinois 60523, for variance of Sign Code, Section 14.20.050 for the purpose of allowing more than one (1) ground sign to be located on the parcel; and Section 14.20.070 to allow the building identification ground sign to be located within two hundred fifty (250) feet of the existing Leider Greenhouse ground sign located on the same side of the street for the property located at 1701 Leider Lane. Request is also being made by Peerless Bridge, LLC, 700 Commerce Drive, Suite 160, Oak Brook, Illinois 60523, for variance of Sign Code, Section 14.20.050 (allowable number of signs); Section 14.40.025, (Changeable Copy Signs); Section 14.40.145 and Section 14.20.070 for the property located at 1701 Leider Lane, for the purpose of allowing the Leider Greenhouse sign, which is an existing off-premises ground sign with changeable copy, to be re-located on the same property which it currently exists. The proposed location will be within two hundred fifty (250) feet of the building identification sign for 1701 Leider Lane. E. Resolution No. 2009- : A Resolution Appointing an Alternate Delegate to the Intergovernmental Risk Management Agency (Trustee Sussman) SUMMARY: Resolution appointing Leisa M. Niemotka, Assistant to the Village Manager as the Village of Buffalo Grove's alternate representative to the Intergovernmental Risk Management Agency (IRMA). F. Resolution No. 2009- : A Resolution Authorizing the Amendment of a Lease Between the Village of Buffalo Grove and JBM Hospitality, LLC d/b/a/Village Bar and Grill (Trustee Braiman) SUMMARY: Attached is a resolution to amend the current operating lease for Creative Hospitality (d/b/a Village Grill and Tavern). Amended are the corporate name and on-site general manager to JBM Hospitality LLC and Mike Helmann respectively. The terms of the lease remain unchanged and in force until December 31, 2013. The change of the corporate name was due to the untimely passing of one of the partners earlier this year. New Business G.Authorization-Solicit Proposals for Independent Financial Auditing Services (Trustee Braiman) SUMMARY: Staff requests approval of the Village Board for the purpose of releasing a Request for Proposal for independent financial auditing services beginning as of the conclusion of the Village's FY 2009, December 31, 2009. Old Business None. Village Board of Trustees-Consent Agenda Page 2 Village Board of Trustees-Consent Agenda Page 3 12195 08/03/2009 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,AUGUST 3,2009 CALL TO ORDER President Hartstein called the meeting to order at 7:30 P.M. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover, Berman,Trilling, Stone and Sussman. Also present were: William Brimm,Village Manager;William Raysa,Village Attorney;Ghida Neukirch,Deputy Village Manager; Scott Anderson,Director of Finance;Katie Skibbe,Assistant Director of Finance;Art Malinowski,Human Resources Director;Rick Kuhl, Superintendent of Public Works-Operations; and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Glover, seconded by Berman,to approve the minutes of the July 20,2009 Regular Meeting. Upon voice vote,the motion was unanimously declared carried. Moved by Glover, seconded by Berman,to approve the minutes of the July 20,2009 Pre-Board Traffic Meeting. Upon voice vote,the motion was unanimously declared carried. Moved by Glover, seconded by Berman,to approve the minutes of July 27,2009 Finance Committee Meeting. Upon voice vote,the motion was unanimously declared carried. Moved by Glover, seconded by Berman,to approve amendment to the minutes of the June 1,2009 Regular Meeting. Upon voice vote,the motion was unanimously declared carried. The 51h full paragraph on page 12162 currently reads as follows: • Mr. Raysa stated that this Village Board has the absolute total discretion to determine whether that Special Use is needed and warranted; the Village Board does make the decision as far as whether the facts meet the criteria. When amended,the 51h full paragraph on page 12162 will be replaced with the following paragraph: • Mr. Raysa stated that the Village Board must make its decision based upon whether the facts presented to it meet the criteria for a Special Use. WARRANT#1126 Mr.Tenerelli read Warrant#1126. Moved by Trilling, seconded by Glover,to approve Warrant#1126 in the amount of$1,384,800.05, authorizing payment of bills listed. Upon roil call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Trilling, Stone, Sussman NAYS: 0—None Motion declared carried. 12196 08/03/2009 VILLAGE PRESIDENT'S REPORT President Hartstein announced that the MDA Boot Drive sponsored by the Buffalo Grove Fire Department to benefit Muscular Dystrophy will be held at Lake Cook and Arlington Heights Roads on Friday, August 21,2009, and on Dundee and Buffalo Grove Roads on Friday, August 28,2009. Buffalo Grove is always one of the top contributors in the state and he urged everyone driving through those intersections to generously contribute. President Hartstein reported on the recent meeting of the Metropolitan Mayor's Caucus, at which Governor Quinn and Senator Durbin were featured speakers. Governor Quinn discussed the budget and confirmed that he will again be asking for a tax increase. President Hartstein urged residents to contact their legislators, both state and national, to share their thoughts on any of the current issues before the legislature. Red-light cameras and video poker were among issues that were discussed. TRUSTEE REPORTS Trustee Stone announced that the next Little Limelight Cafe will take place on Friday,October 16,2009 at Tripp School, and urged all interested youth performers to attend the auditions on Friday,October 2,2009 at Tripp School. Further information may be found at bgarts@vbg,.org. Trustee Stone reminded everyone in the community that help is available for victims of domestic violence. The Buffalo Grove Police Department employs a social worker who is available to provide guidance and resource information to anyone needing assistance. Trustee Stone reported that the Village has compiled a number of resources for individuals seeking jobs or Job Assistance. Further information may be found on the Village website at vbg.org. Trustee Stone wants to ask a question regarding procedure that has come about and concerns her and concerns the community. The procedure is regarding the filing of the request pursuant to the Freedom of Information Act. When that takes place,for most FOIA requests,it is usually something that anyone in the Village can fill,because it is just information about some topic that is not an issue of concern or worry regarding something like we are having for the gambling issue. What people are concerned of is this, and it doesn't appear to be illegal,but it is a matter of procedure that she thinks has to be addressed in our community. When the request is filed,the first time it went through procedure where our manager,Bill Brimm,disseminated it to the other heads of departments and they all did their searches, and then gave it to him and he went through it and got rid of duplicates and that was the final result that was given to the Tribune and the Buffalo Grove citizen. Well, when 213 documents were missing, which was not discovered by the Village management,the second FOIA,that gratefully President Hartstein did call for, was done halfway in the right way,in her opinion, and our IT man was the one who ran it, which is the appropriate way, she would think, so therefore there was not a redundancy of documents because he was pulling from the same server. But the documents still end up in the Village Manager's hands. Now her concern about that is, hypothetically,first of all for the security and safety of any village manager, a manager can lose their job any day on a 4-2 vote, so if there is anything that comes up in that research that would be concerning about let's say Trustees, that could be a tense situation for a village manager. You hope that,in the long run,everyone is going to do the right thing,but everyone is human and that would be a hard position to be in. But additionally the question is that when there is a concern in the community about something like gambling or any big issue,it is not only of the Trustees,but it would be of the management as well, and in Trustee Stone's opinion,to have Village management handling those documents, she believes,is the wrong thing to do and the question is what can we do because this is what happened in this process. Trustee Stone has spoken to the Attorney General about this process, and it is a glitch and it is a concern. So she is asking what we can do immediately to make sure that things like that,for the management's protection and for the protection of the citizens,if there is ever a question or concern,that is the whole Act, and the whole spirit of the Freedom of Information Act is to be sure that everything is going the way that it is supposed to go. For that reason, she asks how quickly we can resolve something like that and if there are any suggestions. President Hartstein stated that this is in the nature of new business in terms of procedure,but we certainly can address something if someone has some concrete suggestions to make. However,the one thing that he does want to stress is that he has full and utter confidence in our Village Manager, who is our chief administrator of the Village of Buffalo Grove, and it is his responsibility to administer and see that requests that come in to the Village of Buffalo 12197 08/03/2009 Grove are handled in a full and complete and proper manner. President Hartstein emphasized that with regard to the issue that Trustee Stone alluded to, after it was learned that there had been some documents that were missed,in coordination with staff,President Hartstein and the Village Attorney, staff proceeded immediately to try and tighten up the procedure so that it would be effective immediately. In fact,the number of documents that were subsequently produced after an IT sweep,included many documents that were produced that fell in the time period after the date of the FOIA request,because of our commitment to make a full and complete disclosure. The Village Manager explained at the last meeting what had been done to correct the situation. President Hartstein stated that he has full confidence in the Village Manager. If Trustees or anyone else has any suggestions that they would like to make or feel that are appropriate,he would urge that they make those as part of a proposal to be discussed fully by the Board or with staff to the extent that the Board feels there is a need for further change or refinement of our process. We have done our utmost to ensure that we are doing a full and complete review any time that we get a request from any citizen or any publication or anyone who seeks public documents. Trustee Stone stated that,on 99.9%of issues,it is of course appropriate that the Village Manager oversee them. Most requests are about things that do not have to do with issues that impact the Village of such great magnitude. When it does, and it actually puts in question the Trustees and the management, she does not think it is appropriate that the management at that point would be involved in it and have the documents at the end, and she thinks at that point it would be appropriate to bring in a FOIA officer that was objective and possibly from a community several communities away that has no connection here, along with IT on big issues like that. She thinks this is also for the protection of the Village Manager and of the citizens,because if there is ever anything,how would anybody ever know if you didn't do it that way. This is just her idea and she hopes that it will be considered in the future or immediately. President Hartstein stated that if anyone wants to pursue such an idea in the future,it can be brought before the Board, and he for one can say that he believes that our staff, specifically the Village Manager,is quite capable of handling any and all such requests that come before the Village of Buffalo Grove, and he has full and utter confidence in him in administrating any requests that come before our Village, and he does not believe that we need the assistance of any other party. Trustee Braiman stated that he believes engaging a FOIA officer from outside the Village is a bad choice to make. There is information on our computer system that is confidential in nature with regard to personnel and other confidential issues, and to allow an outside person not within the organization to look at that information would be very detrimental to the organization. Trustee Braiman stated that he also has every confidence in the world with Mr. Brimm and his staff, and he believes that,if Mr. Brimm believes it is necessary to go to an outside source,that should be his decision to make, since it is his reputation that is on the line. Trustee Braiman believes that it is appropriate for Mr. Brimm to make that decision rather than having someone else make that determination on his behalf. President Hartstein stated that he will not entertain further discussion on this topic because it is inappropriate at this time. If someone wants to entertain a suggestion under New Business to be discussed properly in the future,it will be discussed at that time. VILLAGE MANAGER'S REPORT Mr. Anderson reviewed the Six-Month Financial Report,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared, as well as his memo to Mr. Brimm of July 17,2009. Mr. Anderson stated that staff and department heads have done an excellent job in managing their own budgets to adapt to a changing revenue environment. President Hartstein commended and thanked staff for holding the line in these difficult times. Trustee Trilling noted that one of our most visible assets in the Village is our road system, and the condition of those roads is paramount. One thing that residents can do to help us maintain our roads is to buy gasoline within the Village. The amount of money paid to the Village is a per gallon charge, so by buying gasoline within the Village, you are contributing directly to the Village coffers, which then can improve our roads. 12198 08/03/2009 Trustee Braiman thanked Mr. Anderson and staff for this report, as he was fearful that it could have been much worse, and he believes it is fairly good news. The fact that the Village is diversified in revenue sources is a tremendous help. The Board and the residents appreciate the work that staff has done with revenue and expenditures. Mr. Brimm stated that staff has run July numbers, and the positive trend continues. The situation continues to hold its own, and he commended Mr. Molinaro and his staff. They are just a few dollars away from break-even,despite the challenge to the entire industry. In answer to a question from President Hartstein,Mr. Anderson related that Moody's opted to keep the Village at a AAl rating. Moody's actually contemplated moving the Village up to a AAA rating, which is unheard of in this environment. Current sales tax challenges are about the only thing that kept the Village from that AAA rating, and staff believes that there will be a chance for AAA in the near future. President Hartstein noted that rating is a tribute to Mr. Anderson and the entire financial department and the entire staff. Trustee Berman noted that things aren't wonderful,but he does want to join in commending Mr. Anderson and Mr. Brimm for solid planning and for a timely response from the management team. It certainly seems that Buffalo Grove is in reasonably good shape despite all of the adverse news on economic issues. One of the primary reasons for this is because,during the good financial times,the Village accumulated a reserve fund, and under the careful guidance of Mr. Brimm previously, and Mr. Anderson currently,those resources have been carefully shepherded to allow Buffalo Grove to weather the storm with far less impact than many of our neighbors, and the credit needs to go to our staff who have been good caretakers of the public's interest in the finances of this Village. Mr. Brimm noted that the Monthly Management Report for June,2009 has been filed to the e-library on the Village website;there were no questions on the report. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience on items not listed on the agenda;there were none. CONSENT AGENDA President Hartstein explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Moved by Braiman, seconded by Trilling,to approve the Consent Agenda. ORDINANCE#2009-46-PRAIRIE HOUSE Motion to pass Ordinance#2009-46, amending Chapter 5.20 Liquor Controls,Class A,Prairie House. ORDINANCE#2009-47 -EDWARD HINES LUMBER Motion to pass Ordinance#2009-47, approving Amendment No. 2 to an Agreement with Edward Hines Lumber Co. ORDINANCE#2009-48-TACOS EL NORTE Motion to pass Ordinance#2009-48, amending Chapter 5.20 Liquor Controls,Class E,Tacos El Norte. 12199 08/03/2009 ORDINANCE#2009-49-NORTH RIVERWALK DRIVE Motion to pass Ordinance#2009-49, amending Title 10 of the Village of Buffalo Grove Municipal Code(Parking Restriction on North Riverwalk Drive). ORDINANCE#2009-50-VERNON LANE Motion to pass Ordinance#2009-50, amending Title 10 of the Village of Buffalo Grove Municipal Code(repealing No Parking designation on Vernon Lane and Hapsfield Lane). RESOLUTION#2009-31 -FUND BALANCE POLICY Motion to pass Resolution#2009-31, amending Fund Balance Policy. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 6—Braiman,Glover,Berman,Trilling, Stone, Sussman NAYS: 0—None Motion declared carried. ORDINANCE#2009-51 -ADVERSITY VOLLEYBALL Moved by Sussman, seconded by Berman,to pass Ordinance#2009-51, Special Use: Adversity Volleyball, 1701 Leider Lane—approval of a Special Use for a recreation facility in the Industrial District. Trustee Sussman reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. Mr. Raysa noted that,on page 3, Section 2. B. the date has been left blank. Mr. Hulett noted that an appropriate date would be 60 days from this evening. Trustees Sussman and Berman agreed to add that date to the motion. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Trilling, Stone, Sussman NAYS: 0—None Motion declared carried. President Hartstein welcomed Mr. Hulett and Adversity Volleyball to the Village. Mr. Hulett thanked everyone involved in this process. The staff and the Board made this a very easy process, and it was a pleasure to work with them. ORDINANCE#2009-52 -ILLINOIS VIDEO GAMING ACT President Hartstein stated that this particular ordinance stems from a concern expressed by the Village Board to ensure that nothing comes in under the wire,or no one proceeds,based upon the State law that authorizes gaming facilities in liquor establishments for the purpose of funding the capital program. The Village has been advised by representatives of the Gaming Board and representatives of the State and the Illinois Municipal League,that it will be some time before regulations are finalized,perhaps up to one year. The Village of Buffalo Grove has the authority under the Act to either approve or prohibit such devices in establishments. There is also authority for a referendum. The purpose of the proposed ordinance is to ensure that,in the interim, no establishment in Buffalo Grove will have the authority to have gaming devices installed in their facility without the approval of the Village of Buffalo Grove. Moved by Berman, seconded by Braiman,to pass Ordinance#2009-52, addressing the Illinois Video Gaming Act. Upon roll call,Trustees voted as follows on the motion: 12200 08/03/2009 AYES: 6—Braiman,Glover,Berman,Trilling, Stone, Sussman NAYS: 0—None Motion declared carried. PUBLIC WORKS VEHICLE Mr. Brimm reviewed the proposed vehicle purchase,details of which may be found in the Village Board Meeting Agenda Item Overview prepared by Mr.Whalen. Moved by Braiman, seconded by Berman,to authorize bid for a new vehicle for the Public Works Department— Water Section,in accordance with the RFP dated 7/23/2009 included in Board packets. In answer to a question from Trustee Braiman,Mr. Brimm stated that staff will investigate the possibility of a used vehicle that could be obtained for a substantial cost savings. Because of the specific requirements for this vehicle,Trustee Trilling wants to be sure that there are enough bidders to bid on this type of vehicle. Mr. Kuhl confirmed Trustee Trilling's request. Upon roil call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Trilling, Stone, Sussman NAYS: 0—None Motion declared carried. VIDEO SERVICES Moved by Glover, seconded by Sussman,to amend contract for Take One Video Services to include Website Videos,per Board discussion at the Finance Committee Meeting, with costs not to exceed a one-time set-up fee of $525,and post-production cost of$275 per meeting,or approximately$6,600 annually, and if the meetings went longer than three hours, an additional cost of$40 per 30 minutes. Trustee Braiman stated that this issue has been discussed for many years, and the only hindrance was the cost. Back in 2008,the costs ranged from$20,000 to$11,600, so the costs have become much more reasonable, and he thanked and commended staff for continuing to monitor the issue. President Hartstein stated that this is a tremendous proposal before the Board. One of the things the Board is always striving to do is increase the access to the community as to what is happening at Village Board meetings. This will give everyone at home an opportunity to go on to the Village web page and view the Village Board meetings any time at their convenience. Upon roil call,Trustees voted as follows on the motion: AYES: 6—Braiman,Glover,Berman,Trilling, Stone, Sussman NAYS: 0—None Motion declared carried. OPEN MEETINGS ACT Trustee Braiman read the following statement: Over the past several months,Trustee Stone,either directly or indirectly has accused members of this Board, and me in particular,of violating the Open Meetings Act, as well as being unethical. I have been reserved in my public responses to date,hoping that she would move on and that we could begin to work together toward resolving critical issues before the Board. Unfortunately,these unwarranted and slanderous attacks continue and,therefore,I find myself left with no alternative but to respond and clarify the record. 12201 08/03/2009 Specifically,Trustee Stone has alleged that the Board violated the Open Meetings Act through a string of e-mails begun by an e-mail that I sent in response to the Village Manager's inquiry of April 29,2009. A recent series of articles in the Tribune alleged that the e-mails could or might be considered a violation. I understand that publishing an article that claims that the e-mails were not a violation doesn't sell papers,but while overall the article did not allege that the e-mail did actually violate the law,it left the impression that something may be amiss. I do not believe that the article completely and reasonably explained either the law or the circumstances related to the emails. First the public needs to understand the criteria established by the legislature regarding open meetings. A meeting as defined in the Act is any gathering, whether in person or by video, audio conference,telephone call,electronic means,or other means of contemporaneous interactive communication,of a majority of a quorum of the members of a public body held for the purpose of discussing public business. Accordingly,there are four requirements—a gathering,contemporaneous interactive communication, and a majority of a quorum of the Board,for the purpose of discussing public business. On April 29,2009 the Village Manager sent an email to the Board and the newly elected trustees regarding the attempt by Bev Sussman and Lisa Stone to delay the vote on the amendment to the Zoning Ordinance which would set the criteria for a possible special use for an OTB in the Village. Two days later,on May 1,2009,I responded to the Brimm e-mail by stating that I saw no reason to delay the vote. It was my belief then, as it is now,that all trustees,either veterans or newly elected should prepare themselves for the meeting and there was no just cause for the delay. That e-mail was sent to Brimm and Stone with copies sent to the rest of the Board, Sussman and the Village Attorney. Shortly thereafter, Stone sent a reply to all in which she implied that the Board was detached and didn't communicate with the residents. At that time, she had not been sworn in and was not a member of the Board as defined by the Open Meetings Act. One day later, and again three days after Brimm's initial inquiry,Trustee DeAnn Glover responded to Lisa Stone's comments about communication by identifying how the Village communicates with its residents and asking Stone to be"a little less offensive"in her tone. On May 2,2009 Stone, still not an official member of the Board again responded to DeAnn which appeared to be a personal attack against DeAnn partially based upon DeAnn's withdrawal of her initial endorsement of Lisa during the campaign. This e-mail also went to the entire Board and others. There was more discussion about communications generally,but there was no response to any of the comments of either Brimm's initial e-mail or my May 1,2009 e-mail. On the evening of May 2, 2009,approximately three hours later,former Trustee Bruce Kahn sent an e-mail addressed to DeAnn,but sent also to the rest of the Board asking her to respond to Lisa's e-mail that Kahn thought was written by Lisa's husband,Gary. No mention was made to any other issue. The following day,on May 3,2009,Lisa Stone responded to Bruce with copies to the rest of the Board. That e-mail did not discuss any Board issue or dealt with the initial Brimm e-mail or my e-mail,but rather again appears to be personal attacks against Bruce. One of the most critical issues necessary to find a violation of the Open Meetings Act is that the communication(if any) was contemporaneous. The Act does not define the word contemporaneous,therefore, under legal construction,one must look at the plain language. The Webster Dictionary defines contemporaneous as existing,occurring,or beginning at the same time. Clearly, when one examines the time periods between each of the e-mails between the then current members of the Board, they were not contemporaneous. The time period from the Village Manager's first e-mail to my e-mail was two days. The time period from my e-mail to DeAnn's email was one additional day. The e-mail from Bruce Kahn to DeAnn was hours later. Clearly,those three e-mails between three members of the Board, which extended for well over a day, were not contemporaneous—not at the same time. That in itself puts the issue to rest, as the Village Attorney has indicated. Another critical issue necessary to establish a violation of the Act is that the alleged discussion was for the purpose of discussing public business. The second e-mail,that being DeAnn's,is not responsive to my e-mail,but rather is pointed to Stone's e-mail and begins a new string of communications. Even a cursory review of the contents of the three e-mails clearly indicates that the subject being discussed did not involve public business,but rather was an unfortunate discussion about personality conflicts. If anything,the Board should be embarrassed that the pettiness and sniping found in the e-mails has been disclosed to the public. They are not a matter of public discussion or public debate. An inquiry has been made by Stone to our Village Attorney asking whether there was an Open Meeting violation. In a written statement he has opined that there was no violation. Mr. Raysa is an extremely qualified and well respected municipal law attorney. He has been engaged in the area of municipal law for over 30 years and has recently been named as one of Illinois' Super Lawyers in his field. Unfortunately, since he did not give Stone the answer she wanted, she has chosen to ignore his opinion. 12202 08/03/2009 What is quite interesting is the fact that Stone is the one pushing this issue. She is the one who is insisting that there was a violation and that members of the Board acted unethically. She is the driving force behind this apparent and manufactured controversy. Now, she may deny the claim,but her actions speak volumes. Her actions resulting from the fact that she cannot accept the approval of the OTB and of her desire to run for higher office—Village President. The e-mails she contends were violations occurred in early May. Since that date,Trustee Stone herself has sent the following e-mails to the entire Board of Trustees and in some cases to staff members, as well: On May 14,2009 she sent an e-mail to the Board,the Village Attorney and staff suggesting that the June 1,2009 meeting be held in a larger venue to account for the"unprecedented turnout." By the way,only approximately 135 people attended the meeting,far below what she had anticipated. On May 30,2009 Stone sent an e-mail to the entire Board and various staff members again about preparing for what she anticipated to be a large turnout at the June 1,2009 meeting. On June 8,2009 Stone sent an e-mail to the entire Board regarding her concerns about an external audit of our Information and Technology Department. On June 12,2009 Stone sent an e-mail to the entire Board and 14 staff members regarding the number of times other Trustees have called the Village Manager at home or after hours and striking out at Trustee Steve Trilling. We'll get back to that later. On June 12,2009 Stone sent another e-mail to the entire Board again about the phone calls and Trustee Trilling. On June 30,2009 Stone sent an e-mail to the entire Board regarding a technology malfunction that prevented Channel 6 from broadcasting Village Board meetings. On June 30,2009 Stone sent another e-mail to the entire Board, again relating to the channel 6 outage. On July 4,2009 Stone sent an e-mail to the entire Board regarding the time line for the creation of an ethics ordinance and again inquiring about any financial exposure should a lawsuit be filed against the Village or the OTB. On July 5,2009 Stone sent an e-mail to the entire Board regarding the proposed ethics ordinance and whether the Village had any financial liability should the OTB not open because of a lawsuit being filed. On July 26,2009 Stone sent an e-mail to the entire Board plus staff regarding an outage on Channel 6. On July 28,2009 Stone sent an e-mail to the entire Board regarding an IT audit. What is particularly concerning is that it occurred within minutes after the Finance Committee meeting, a public meeting which had adjourned. On July 30,2009 Stone sent yet another e-mail to the entire Board. That is 12 emails sent by Stone to the entire Village Board and at times staff regarding Village business. Trustee Stone, do you really have the right to sit there and attack others? Will you continue to imply wrong doing by members of this Board and question our integrity? Are you really complaining about our actions which have been determined by the Village Attorney as being appropriate? Can you,in good conscience,claim that we have acted unethically when your actions appear to be much more objectionable? Isn't that being just a bit disingenuous? Have you been transparent? Or,don't rules apply to you? You speak of transparency. You use that term as campaign rhetoric and as a weapon against the rest of the Board. Let's look at the record. You have been the force behind the efforts to overturn the OTB vote and the e-mail issue. Now you'll say a concerned citizen is behind this,but at the least you are acting in concert with her. You have had knowledge of facts that would only be available through inside information. Take responsibility,own up to your actions,be transparent. You have complained about my e-mail,but haven't disclosed to the public your numerous emails that may have violated the Open Meetings Act—be transparent. You seek an ethics ordinance. We presently have an ordinance which requires filing of a disclosure statement by May 301h of each year. You were the last to file,doing so over two weeks after it was due, and only after repeated requests by staff—is that transparency? Is it proper and in compliance with the law? In response to the restriction in contacting staff after hours formally passed by the Board,you publicly claimed that you had only called staff 12203 08/03/2009 one time on a Sunday to determine whether you needed to read a document in anticipation for the Board Meeting. Is that really truthful? First,if you receive a document in your Board Meeting packet, wouldn't you assume that you needed to read it? Couldn't you wait until Monday morning to ask,rather than harassing staff on a Sunday? Or,if you hadn't alienated the more senior members of the Board,you could have called any one of us. But,let's be transparent. In fact,prior to our formal restriction you called staff after hours at home or on their cell phones on at least a dozen occasions. You called the Village Manager at least six times,the Deputy Village Manager six times, as well as Department heads on numerous times. Some of those after hour telephone calls were even made after our formalized restrictions. The most objectionable acts being the phone call to Village Manager Brimm on a Saturday evening at 10:15 P.M., and keeping Brimm at his office after hours on a Friday from 5:00-7:OOp.m. You have attempted to rationalize your actions by claiming that you are being discriminated against since"you knew"that other Board members call staff at home all the time. That simply is not true. In 18 years I have never called staff at home about Village business. I have asked other members and none of them have called either. You claim that the Trustees who voted in favor of the OTB were unethical since they had made up their minds prior to the meeting. I think that I explained the genesis of my decision fully at the meeting.I admitted then and I admit now that I had a preconceived notion as to how I was going to vote,but still maintained an open mind. There is nothing wrong, nothing illegal, nothing unethical about having preconceived ideas about a project or making up one's mind prior to a meeting. In fact Lisa,didn't you? Hadn't you not only made up you mind well before the meeting and well before the criteria for the OTB were established? Didn't you even reach out to other Villages to support your position? How were your actions different than any of ours? I at least had an open mind at the meeting and listened to both sides—you on the other hand failed to even consider any opinion other than yours. So Lisa,how transparent are you? This Board and its more senior members have a history of transparency. We were one of the first communities to televise our meetings on cable. We weren't required to do so,but we did it because it is good government and we wanted to be transparent. We place our agenda on channel 6 and have various announcements—not because we are required to do so,but because we want to be transparent. We have an interactive web site that has our agenda,including staff reports, and minutes available to the public, not because we are required to do so,but because we choose to do so. We communicate in numerous ways, all to inform the public. We have hosted breakfasts and other meetings in order to create a dialogue with residents. We have insisted that developers meet with neighborhoods so as to better understand their concerns. Every one of us are out in the community talking to residents every day. None of our telephone numbers are unlisted—people can communicate with us as a group or individually daily. You speak of transparency, we practice transparency. At the first meeting of this Board upon the swearing in of the three newly elected members,Trustee Berman offered an olive branch—he acknowledged the difficult campaign and offered eloquent words hoping to put the campaign behind us and move forward together. Unfortunately you refused that attempt and immediately attacked Board members. We again are at a crossroad. It is up to you Lisa,you choose which road to take. You can either stop undermining the actions and ordinances of the Board,stop attacking Board members and staff, stop making inferences and innuendos about the integrity of Board Members and ethical violations, stop alleging that we have engaged in illegal activities, all of which are unfounded, and begin to forge relationships with Board members with the hope of creating an atmosphere of cooperation and work in a collaborative manner,for the benefit of the Village,or you can continue your disruptive behavior and continue to be a divisive force,thereby prohibiting the Board and staff from effectively accomplishing its goals for the betterment of the citizens. The decision is yours,Lisa,I hope you choose the former,but I fear you will choose the latter. Trustee Stone made the following statement: "I am happy that you brought this up. It will be good to get this off my chest. I am flattered that you think that I have such influence that I could actually drive a force that could get the Tribune to put in such time and effort and file a request pursuant to the Freedom of Information Act. Seriously,I thank you for thinking that I have that kind of persuasion. Obviously I do not. As far as the individual citizen,I know from the beginning when I said should we be concerned if someone were to come forward,I know Trustee Braiman felt that was me. I said to him, `no it is not—wish I had the idea',but it was somebody else. There are a lot of people in the community that have been very concerned from the moment of May 4,2009 when they witnessed a meeting that filled the chamber and not one person in the community came forward in a room filled with people,not one came forward and said they wanted the OTB. They lined up telling the Board why they didn't want it on May 4,2009. Watch the meeting;you'll have it streamlined soon so you'll be able to watch it;on May 4, 2009,not June 1,2009. 12204 08/03/2009 When this string of e-mails occurred, which by the way are the e-mails that were missing from the FOIA request from the Tribune, somehow those particular e-mails,the ones that made up the alleged violation, were the ones that were missing. How is still a mystery, since it was requested that all of the management search their computers for various e-mails that have certain trigger words, and they were missing from everyone's search. Very, very odd to me. But that whole process was, at the very least,concerning. I would think that it would be concerning to everybody,but it certainly was very concerning to me given the whole onset of how this came about as of May 4, 2009. On April 29,2009, when Bev and I were alerted that we would be voting on May 4, 2009, we requested the two week delay, and we were given the two week delay. It is not that we couldn't study Trustee Braiman, we could study. It is that we had four days to connect with the community because we are supposed to be voting representing the community. So to have four days to be told that we are going to be voting on an ordinance of gambling, which on May 4,2009,I believe the Board was telling the public that it really wasn't gambling, and now we all know how much it wasn't gambling. We now having gambling in Buffalo Grove. This is why we wanted the time was to connect to the community. It wasn't that we couldn't research and find out about OTB as far as statistically all around the other suburbs, which turned out to be very controversial. It wasn't good news that we were reading about. We wanted to connect with the people. And that brings me to the string of e-mails that you talk about Trustee Braiman, as to the nature and the attacking the Trustees, so I'm so happy that you brought that up. I would absolutely suggest that the Village share the e-mails so the people can finally see what really took place. After Village Manager Brimm sent an e-mail saying that we do have the two weeks, and we were very relieved to know that,then all of a sudden it was put back on or there was a confusion as to whether it was always there, whatever,it was back. Manager Brimm wrote to us saying we had the two weeks,then the time was gone, we were no longer having the two weeks. One of the pieces was going back on the May 4,2009 vote, which was a text amendment. So with that, we responded, and I said please give us the time. Bev and I are communicators. We're that type of personalities. The people in the community don't know about this,therefore, we need the time to communicate with the people. There is nothing nasty in that e-mail. There is nothing sarcastic. There is nothing facetious. It was simply stating please give us the time. To that e-mail,Bev Sussman wrote `I wholeheartedly support what Lisa is saying'. Also in response,I got an e-mail from Trustee Glover saying `Oh,the great communicator',being very snippy to me about me saying that I am a good communicator and that Bev was a good communicator. And then she went on to list all of the many ways that the Village has communicated the OTB to the Village, and she talked about E-News,the Blotter,the Village newspaper. So I responded to her saying `Trustee Glover, what do you know about?' That is what I said and I was sarcastic because I was in utter shock that she listed all of the ways that had not been used for the communication. So I was blown away, and yes I did say `Trustee Glover what do you know about? You do not know that we are not using the communication vehicles and you didn't know that children were dying and becoming addicted to heroin in our community.' And that was how I responded, and yes I was really irritated, and I articulated it in what I wrote. And to that,Trustee Kahn, writes in and he says `Trustee Glover be sure to write back to Gary', suggesting that I wouldn't know how to write or speak, and he copied the Board. Then I had the opportunity to finally write back to Trustee Kahn, and I won't even go into what I said,but I let him know exactly how I felt about his behavior. To the point though of the alleged violation of the Open Meetings Act,that you say is not because our Attorney Raysa said it is not. And I don't doubt that Attorney Raysa is a very skilled and knowledgeable attorney,but one would have to consider a couple of things: that the Tribune apparently went to the Citizens Advocacy Group in Elmhurst, and their attorney. I have never met the person and never talked to the person, so with you saying it is my connection, she apparently found it to be a complete violation of the Open Meetings Act. She was not tentative about it. She said it was a violation of the Open Meetings Act. Apparently the Herald I think went to an attorney that says it appears to be, and if I remember correctly, he is with the Associated Press. I can tell you that I,having been a legal research consultant,I know many, many attorneys and the attorney that I went to, and I am not going to say his name,because you'll say it is a biased opinion anyway,but he was Governor Thompson's counsel,he was on many ethics panels and he is a pretty reputable attorney in the political world, and he believes it to be a violation of the Open Meetings Act. Now when you say contemporaneous,that it would have to be at the same time, you have to consider the spirit of the Open Meetings Act, and what government is trying to prevent from happening. They want government to always be discussing law or decisions of law in the public, and if contemporaneous were to mean a certain time, then it would be quite easy to create the way around that. It would mean that when someone sends an e-mail,be sure to wait three hours and fifteen minutes because if you do then it is no longer contemporaneous. So to say that the e-mails came in in a scattered pattern and that means that they are not contemporaneous certainly would be easy to get around contemporaneous simply by waiting a certain number of hours. So the conversation that took place,even Attorney Raysa said it meets the quorum and it meets the group or the chat,I forget the other issue that he said, and he said that it doesn't meet two of the areas—contemporaneous and 12205 08/03/2009 maybe the subject. Trustee Braiman you said we should be ready to vote in four days. You give examples of why we should. You told of other situations where people were voted into office and had to vote quickly on important issues. I don't think they were issues quite with the societal impact of gambling. I know the tax issue was a big one, but this had a real controversial feeling to it,gambling. And you say that we should have been ready. It wasn't just a matter of being ready. It was for the reasons we needed to connect with the community. But you spoke then to the tax issue. So you're talking to actual revenue—the Triple Crown, where you didn't want to lose the funds to the Triple Crown. So if you're suggesting that that topic of e-mail was not something that should have been in the public eye,I disagree with you. There are attorneys that disagree with you. My pleading for the time, and Bev also saying we needed the time, and Trustee Glover saying we put it on all the vehicles of communication that we had not put them on. I think you would all admit to that,because on May 5,2009, after the meeting, you put them on everything, so you must have known it was the right idea. She just didn't know, so she was citing things that just were not so. Then Trustee Kahn responding and saying `be sure to write Gary back' meaning Lisa but she doesn't know how to write or speak or do anything, she's inept. I'm inept,but yet I can get the Tribune to file a Freedom of Information Act. It's interesting. You guys have me all over the board. I'm too good or I'm not good enough. That whole chat that went on was something that,think of it this way,had the citizens been able to be a part of that conversation and watched that meeting take place,you would have been told by the citizens of the community. Trustee Glover would have been told `no Trustee Glover, we have not been alerted to any of the things that you just said that we have'. Trustee Braiman I think the people would have told you that they would have liked us to have a couple of weeks longer to have spoken to them since they didn't know about it. You saw people line up from school boards,from clergy,from doctors and lawyers. You saw so many people line up. I think you knew people were surprised by this. So I think, had that electronic chat meeting taken place in the public, we would had a much different outcome. Also some other things that I want to respond to you. Attorney Raysa, when he gave his opinion on this,that he said it is not a violation of the Open Meetings Act, and all the other attorneys were not hesitant to explain any reasons why or what they thought. Attorney Raysa would not respond to this, and I have asked him. I called him personally and I said `tell me your MO—tell me your thinking', and I wasn't being facetious to say so. I wanted to understand his thought process. Just like when a lawyer or a judge makes a decision,they most often,every time I've ever seen,they give an explanation to their decision, so you follow along and understand how they got to their conclusion. He would not. He would only recite the definition of the Open Meetings Act elements. I kept saying `I know those elements',but tell me how you don't think it reached that criteria. So that was quite frustrating. As far as calling staff,that's a great one,because it's not like I don't have other things to do,but when I was voted into this position,I can't believe what I found. And it is my nature that if something doesn't seem right,I do address it and I question it. Manager Brimm offered me his cell phone and his home phone. I thought everyone had it because I figured that's just how it goes. He said I can call him if I ever have questions. And these various things that came about,let's see,I'm voted in on May 4,2009, and they bring in gambling, and it is real controversial, and I needed to ask some questions and it was really pressing. And the one call that you talk about that so urgent,it was really urgent. We were having an Executive Session the next day. I had never been to an Executive Session, and I wasn't certain if this whole huge document was for the next day because it wasn't on the agenda. I even called Bev Sussman and I asked her if she knew, and she thought we didn't need to read it,but we actually did. That's how confusing it was for us. Maybe as an 18-year veteran, you can't remember when you were first sworn in. I was not trying to call and nag Bill Brimm. I said `do we need to read it?', and he said `yes you do'. So it was a good thing that I called, and it was on a very important issue, so that's just the reason that I called. And the other calls that have taken place were equally on all different issues, and I never said I called once. I said I had called three times at that time. I didn't say once. And the other times that I called were not to shoot the breeze. They were about issues that I really,really wasn't sure what to do or I had an important question. One of the things was I had found out that Comcast had not played the meetings to all the viewers for 16 days straight, a 16-day blackout. Now if you think that I was out of line to call Manager Brimm,I think the citizens would actually be thankful to me that I cared and I am on it. I am quick and I try to resolve things as fast as I can and I would think that that is a good thing. Now if you think that 16 days wasn't long enough,I don't know,I think that when your community is not getting their government meetings,I think you want to have a Trustee that is on it and that calls and gets involved and gets action taken. And that's how I operate. If you think that is the wrong thing, apparently you do because then you made a resolution, which is what Trustee Trilling sat and read,there is a whole resolution about my behavior because I 12206 08/03/2009 called Manager Brimm three times so they made a resolution to control my calls. My calls were necessary. It is interesting. I'm voted in on May 4,2009, and I had never even heard the word violation of the Open Meetings Act, never heard it in my life. After May 4,2009,I think about eight days later or so,Bev and myself were oriented by Attorney Raysa and Bill Brimm, and we were told everything about the violation of the Open Meetings Act and how you have to be very careful about that, and it is a very dangerous thing. Never participate in it. Never go out to lunch and sit with a quorum. That's the big issue. I'm telling you what we were told. Maybe I need to be re- educated,but let me tell you what we were told. If we are ever with elected officials, and there are three of us, and we are at Buffalo or whatever, we cannot be sitting together without permission or alerting the public, something of that nature. You guys can correct me later. I'm sure you will. The idea was that whether it is electronically or publicly, you cannot be with elected officials because the appearance of impropriety that you may be discussing issues that are going to be voted on in the future or at any point that it cannot be discussed because that is what government is about. That is the whole point of having a transparent government. It is an issue that is nationwide that people need to know what is happening in government and the only way that we can have it is if we have laws. While those laws may not be comfortable,they are real and you do have to follow them. When I sent the various e- mails that I have sent,dating back from before I even knew what the word Open Meetings Act was,they were not issues that we were voting on Trustee Braiman. So there is a big difference. If I am sending e-mails that Comcast isn't working,or the IT issues,there is a big difference. You know I save my e-mails,if I send Bill Brimm, and this is the purpose why I would copy the Board when I would write about the different issues that were coming up,for instance we had the blackout and I had a question. Trustee Braiman on a different e-mail that he had responded to everybody, and it was contrary to what Attorney Raysa had told us. I always send an e-mail to either Bill Brimm or Elliott Hartstein, and I would copy the Board, and the point of copying the Board was so that they could see what I was writing so that they would understand the various issues that came up that I was concerned about. So it wasn't about, `let's start talking about a law that we're going to pass'. It's much different. It's apples and oranges. And also let's remember,I just had become a Trustee on May 4,2009. You're an 18-year veteran. Seriously, so to say that I'm supposed to know on May 4,2009 all of the rules,obviously as you can see,I'm learning the rules as we go. I quickly learned what a violation of the Open Meetings Act was because it was brought to our attention by Attorney Raysa, and I paid close attention to that because it appeared that it was a very illegal thing to do, and he warned us very clearly not to do anything like that because of the appearance of impropriety and because you cannot discuss votes outside of the public eye. I just wanted to address those points, and when you ask me,I am at a crossroads right now. And believe me,every day I think to myself`is this worth it?' because this is not a lot of fun to be struggling like this. And then I realize that I have no choice because I do live in an honest way. That is just how I live, and perhaps too honest for some. I am very direct and I couldn't feel comfortable right now to walk away, while it might be easier in my life because my gosh,this is really getting a little bit much for me. But I think that this Board has been together for so long,that I don't even think you know what you are doing is inappropriate at this point. I think it has just become so customary that this is how it goes. These conversations that go on on e-mails. Trustee Braiman we have gotten pollings during the month,right after we were taught what the violation of the Open Meetings Act was, we got two pollings,one was a more serious issue and one was not. Right away, you responded to everybody with your decision. That is actually what educated me on the Open Meetings Act, so thank you for that because it demonstrated what Attorney Raysa was saying not to do, and that's when I e-mailed and said `is this what we are supposed to doT It was completely perplexing because we were just taught what not to do, and then you actually did it. Trustee Raysa said it is not advised, and he shouldn't do it,but as long as no one replied,it saves him from it being a misdemeanor. You can ask Attorney Raysa. So that's why I wrote back and I copied the Board because I didn't want Trustee Braiman telling me his thoughts about a vote because we are supposed to vote independently. We are not supposed to be tainted by other's thoughts. And let me get back to one other important point,I clearly, clearly was against the OTB,there is no questions. I have no problem with you being for the OTB. The problem that I have is that it is one thing to have a position one way or the other. I think it was disingenuous on May 4,2009 when everyone acted like they did not have a position. Bev and I clearly had a position, and everyone else acted like they didn't have a position. The e-mails from the FOIA demonstrate that there was a solid position. Whether you want to call it that or not, when you are leading the petitioner and you are telling him how to get it passed and how to present it,that is a real solid position. That is the difference between what I think is wrong in government and what I believe that I took an oath to do. I will vote things honestly and clearly. I will not break the laws that we are told we are not supposed to break. I will say if I believe in something or not believe in something. I will not try to trick anybody. 12207 08/03/2009 There is a big difference in many of the things that you have said Trustee Braiman, so I guess this is just how you say it versus how it really is. I can only tell you that the crossroads that I am at,I hope you realize you are at as well. I am not going to stop my pursuit for truth and honesty. I really won't, so I hope that the whole idea of talking about votes electronically or however or wherever that this would come about that there would be a sudden acute gambling vote coming on May 4,2009. I hope you realize that did freak the community out,that nobody knew of it. There are even e-mails saying `who leaked' it. Who uses the word leak if it is something that is not secrecy. If the community saw all those e-mails,they would clearly,clearly understand why I have been sitting here for now two months carrying on about this. I don't mind if we vote on anything. I am only requesting and I will persevere that the votes go forward in the way that they are supposed to,the way that the law sets out, and that you don't try to interpret the law that makes it look otherwise. I would be happy to show the e-mails. In fact this is the most important part of all,let me just say the most important part of all,the e-mails that were missing from the FOIA documents that were put forward,there were 213 documents missing,no one would have known those documents were missing,those e-mails only came to light because when the citizen who filed the Freedom of Information Act, she tagged ones that she was concerned about and she showed them to me. There were like a thousand pages,but I only saw the ones that she was concerned about, and right away I saw that they were ones that I remembered the string,it's called the string or the thread, and they were the ones that had this very subject, we were arguing back and forth, so it was hard to forget actually,but I saw that she only had two or three of them. And I was looking, and the title of them is called Monday Agenda Update, and I thought`My God, where are the others?' And she said `no, no,there aren't any more'. I said `yeah,there are,I know there are'. I went and I checked my computer and certainly there were. I had them. I had saved them actually because it was somewhat cathartic to finally tell DeAnn Glover and Trustee Kahn what I was feeling for those months. So I saved them only for that reason. But I had them,because otherwise I had emptied much of my computer because you have so many at home that you can't save everything. I went in to the Village Manager and I confronted him. I went with the citizen that had filed the FOIA, who already had an appointment. I joined her because President Hartstein had said the night before,if you remember that meeting, when everyone was saying `Trustee Stone get over this already'. I said `what do you mean get over it',the Tribune filed a Freedom of Information. President Hartstein said `if you know something,you must come forward if you feel something is wrong'. So I went home and I looked at my computer so well because I was thinking of those e-mails and I knew something wasn't there. I had them on my computer. I brought them into the Village. I showed them to Manager Brimm, and I asked why they weren't there, and he said he didn't know,they were deleted from his computer. That obviously caused concern for me. Then Mr. Brimm wanted to call Mr. Raysa, so Susan and I waited and clearly there were missing e-mails. Those e-mails just coincidentally of the 1,100 produced,the 213 that were missing,the three or four that I had were the ones that were the violation of the Freedom of Information Act. Maybe it's coincidence. Maybe it is. If so,it's an unbelievable coincidence. And the fact that three different manager levels had to produce those e-mails, so therefore when Manager Brimm has those e- mails there should have been three copies of each actually,but yet they all disappear. That was concerning to me, very concerning. I called President Hartstein and I told him my thoughts. I was concerned because I took an oath to do this thing honorably, and he had said to me if there is anything you know or think, and that was a heavy weight, so I told him just what I thought. I see you laughing at that Trustee Glover. I take this job very seriously,maybe too seriously,but I do it to the letter. I told President Hartstein what my concerns were. I told him of Manager Brimm's reaction, which was harsh,but Manager Brimm apologized to me soon after that. I said to President Hartstein `please make sure that you do a sweep of the system and make sure you do all backups' because it was concerning that the e-mails were deleted. I don't know what else to say. If e-mails are deleted,it's concerning to me. I know for instance that Ghida has 35,000 e-mails, and Trustee Brimm has 5,000 or 6,000. That did concern me. I can't lie about that. Maybe I don't know the ins and outs of this long enough to understand why,but it bothered me because when the government makes a provision so that the public can always know the truth, and then there are actually e- mails that are not produced,this is not a game,this is law. You cannot hold back e-mails. So therefore,now there are 213 produced, and what concerned me is that the request was processed only in a slightly different way. And it was processed in that way that now it took it off the shoulders of the individual managers, meaning Ghida and let's say Bill Raysa. Which,by the way,let me tell you that Attorney Raysa was in on that e-mail. He was copied on all of that. So when he finds that there was no violation,I actually don't think that it's even right that he would be the one judging it,considering that he was a party to that copy. We were all being copied on the same string of e-mails, so given that he is our attorney on retainer,he should not rightly make a decision as to whether it was a violation or not. I am not trying to be offensive to Attorney Raysa. Since he is an attorney and he was in on it,I don't think that it is possible to judge yourself in a violation situation. I'm not sure that's normal. Anyhow,the bottom line is that the second request that was filled finally went to our IT man,Rob Giddens. Rob Giddens,for 15 years has been our IT guy, and has never done a FOIA yet. This is the first time. I found that astonishing, astonishing why our IT man isn't the one that does the FOIA's,especially one this heavy, this heavy where it's being questioned as to what took 12208 08/03/2009 place and there is issues of violations of the Open Meetings Act. Finally President Hartstein did do it the right way. He said he wanted Rob Giddens to do it, a full sweep. The issue that I had that I mentioned earlier tonight, and for two reasons that it was important,is that a Village Manager,in case anyone doesn't know, and I know some of you certainly do know this,that's the one job that can lose their job in five minutes if voted 4-2. This is what I understood. Again,maybe I'm wrong about this too. I've understood that the Village Manager has that type of job that he can lose his job on a 4-2 vote, a simple majority vote. Therefore,I felt that,on this heavy issue, where we already had missing e-mails, we don't know why the e-mails were missing,but they were missing,the e-mails that were the components,the pieces of the violation of the Open Meetings Act,that I didn't understand that the Manager,because he could possibly lose his job, so therefore,you're putting a man under a lot of pressure if these are his friends and there is something wrong and he produces them." President Hartstein stated that Trustee Stone is impugning the integrity of the Village Manager, and he noted that she is out of order, and he will not allow anyone to impugn the integrity of any member of the Village staff. Trustee Stone noted that she will restate her comment because she did not meant to do that. She is trying to give the two scenarios. "How can a Village Manager,not Bill Brimm,any village manager,if it is an issue of big importance magnitude where it is a question of how the Board acted and given that their job, any village manager's job, and I think all village managers have a job—okay then I don't know -it is a rumor that I heard that it is a 4-2 kind of thing —but that I felt that is a heavy burden on the village manager's shoulders,not that someone else should come and replace them for the FOIA,but that there would be a FOIA officer accompanied there to be sure that it was done in a way of pure integrity,for the reason that I just said that they are making decisions that regard the trustees that hold their job, and equally because you don't ever know if management is involved or not in any government in wrong doings. Obviously in government it can happen. I am not saying anything against Bill Brimm. He is very nice,but this is an official position, and that is why I felt that the second request was questionable because of what happened in the first request. To everything you said Trustee Braiman,I don't know. If you think that I am disingenuous about anything, you've got me all wrong. I never ever thought that this was all going to go on,but I can tell you that everything I do is honest,it is forthright,it is direct. I am certainly not trying to offend anybody. What I am trying to do is uphold law and government and justice. That is what being in government is. I think we ought to consider that there are a couple of attorneys that don't know any of us, and they have seen the situation and they find it to be a violation. So, for that reason,I just think that we all should be reflecting on what is going on here. It was a vote on gambling that turned this community upside down, and it had a lot of controversy to it. While you have always tried to put it on me, and everything is about me and making me look bad,I stepped into something and I never knew that this was all going to happen and I am just telling the truth, and that's all I'm doing. Believe me,it is not easy to sit here and have you guys all hate me like this,but I am just simply telling the truth of what happened, and because my oath was to the community and that is what I am doing." President Hartstein stated that he has made the determination that he will not entertain any further discussion on this subject tonight. He allowed this to proceed because of the fact that he hoped it was in the interest of Board catharsis. In fairness to Trustee Braiman,President Hartstein will allow a response to Trustee Stone, although he does not believe discussion is in order. Everyone has made statements, and that can be a healthy thing sometimes,but there will not be extended discussion. Trustee Braiman stated that he does not want to speak long.With regard to comments about other attorneys,he is confident in the opinion of our attorney. Trustee Braiman stated that he hopes that, with regard to e-mails that were not delivered on the FOIA,Trustee Stone is not suggesting that either himself or any other member of the Board did anything underhanded with them not being produced. That,to him,is extremely offensive,because nobody on this Board that he is aware of would do that. Trustee Braiman stated that he was not involved in any of the collection of any of the documents for the FOIA,nor did he see them until they were placed in the Trustee room several days later, and he really does take offense that Trustee Stone would even suggest that a member of the Board went through and removed documents or put pressure on Bill Brimm,because that is really what she is saying. Because of the comments made by Trustee Stone,it is clear which path she is willing to take, and that she does not want to work collaboratively with other Trustees. 12209 08/03/2009 President Hartstein stated that he realizes that we are at a very difficult juncture with regard to this Board in terms of some disagreement and animosity that emerges from time to time in the discussion. But in speaking to the entire Board at this point in time,because his goal and his job as Village President is to see that we move forward. Our job as a Village,is to address and serve the Village of Buffalo Grove. Each Board member was elected to serve the members of our community. President Hartstein stated that he is hopeful that everyone sitting on this dais will look deep within themselves, and every time that you come before this community,everyone will remember why they are there. Board members are not here to fight with one another. They are here to work for the community. We have an obligation—we do not have to be best friends- we do not even have to like one another—but we do have an obligation to the citizens of Buffalo Grove to move forward. It is his job as Village President each and every meeting, and sometimes of late it has been difficult and frustrating,to try and move our meetings along. It is obviously important for the Board to have vigorous discussion, and he encourages every member sitting on the dais to speak their mind, whatever they want,on the issues that are before the Village of Buffalo Grove. But he is hopeful that, after this Board catharsis which we have gone through this evening,it is time that Board members forget about the feelings and frustrations they may have. President Hartstein stated that he has a philosophy when it comes to serving in public office, and that is that you only look forward and you never look back, and he has a strong feeling that you do not hold grudges against people. This can be difficult, and it can be hard, and he can speak from experience as he has had his disagreements from time to time. However,he is guided by the principle that we are here to serve, and the only way we can serve is to try and look forward, and he urges everyone on this Board to look forward. President Hartstein cares about this community, and he knows that every single person sitting at the dais cares about the community, and that is why everyone chose to run for office. It is sometimes difficult, but it is time to move forward. The frustrations expressed by people in the community as they have watched our meetings is disheartening. The people of Buffalo Grove want us to move forward, and they want us to put the personalities and frustrations that we may have with each other behind us and focus on the business of Buffalo Grove. Since the Village Attorney was referenced in tonight's comments, and there were numerous comments that were suggested in the media relating to the opinions of different attorneys,President Hartstein asked Mr. Raysa to clarify any statements he would like to make with regard to any opinion that he has rendered to the Village of Buffalo Grove. President Hartstein emphasized that he has the highest regard for our Village Attorney who has served us for many years, and he is an individual who has a wealth of knowledge with regard to municipal law, and he has the highest degree of respect for him, and he knows that he works on an ongoing basis with all of his colleagues in the municipal field to be sure that he stays abreast of what is right and what is wrong and what we should be doing as a municipality, and that is the reason, under his tutelage,that President Hartstein is confident that at all times,this Village Board has done everything that it has done for the public of Buffalo Grove in a proper legal manner because we have done it under the guidance and advice of our counsel. Therefore,he would like to give our counsel a chance to respond to any of the comments that have been made relating to his opinions. Mr. Raysa thanked President Hartstein for the compliment. Mr. Raysa stated that the Board knows, as does the general public,that he has given a written opinion of July 8,2009 to two written questions that he received from Susan Glazer and Trustee Stone at a meeting attended by both of them as well as himself and Mr. Brimm. Mr. Raysa reviewed the ten e-mails that were given to him. The definition of a meeting has been stated tonight. That is straight out of the Open Meetings Act. Mr. Raysa evaluated the ten e-mails. Three of the e-mails were from sitting Trustees. Mr. Raysa gave his written opinion of the two questions. The first question being, was there a violation of the Open Meetings Act. Mr. Raysa stated that it is his opinion that there was not a violation of the Open Meetings Act because all four of the elements had not come together in those e-mails. The second question being,if there was a violation of the Open Meetings Act, what impact,if any, would that have on the two ordinances that the Village of Buffalo Grove passed,the first one being an amendment to the Zoning Ordinance to allow off-track betting in the Village, and the second one granting a Special Use to Inter-Track Partners. Because of the answer to the first question being in the negative, there was no need to answer the second question because the second question became moot. Notwithstanding that,Mr. Raysa believed that he was duty-bound to answer the second question on the hypothetical that if there was a violation of the Open Meetings Act because of the e-mails, would the two ordinances that he just spoke of be void or invalid. Mr. Raysa stated that his opinion was negative. Mr. Raysa's e-mail is almost a month old now, as it was written July 8,2009. Mr. Raysa's letter opinion did not claim an attorney/client privilege. It is a public record. It is a public document. Mr. Raysa stated that he would be surprised if anyone does not have that document by now. Attached to his letter, were the ten e-mails, which totaled twenty pages. Mr. Raysa 12210 08/03/2009 purposely attached those e-mails to his opinion letter to make certain that,if any individual, attorney or non- attorney,did review the opinion letter,that individual would also have the same documents that Mr. Raysa reviewed. It has been almost a month since Mr. Raysa's written opinion, and he has not received any written opinion from any attorney in response to his July 8,2009 letter. What Mr. Raysa has seen is several newspaper articles that were referenced tonight by several of the Trustees, and he would like to quote some of those newspaper articles. At the meeting on July 7,2009 here at the Village Hall,Mr. Raysa was told that someone had opinions from two expert municipal attorneys. Mr. Raysa was never told who those two expert municipal attorneys were,but again,Mr. Raysa has not received any written response to his written opinion letter. What he has seen in the newspaper, and he will quote, and he will also emphasize certain words. In the Daily Herald article dated July 24, 2009 article written by Christopher Placek, "views vary on whether the ensuing e-mail discussion was a violation of the Staate's Open Meeting's law". In the same article the quote is "Susan Glazer said she has spoken to lawyers who think the e-mails may be in violation of the Open Meetings Act". These statements did not say that the two lawyers said that there was a violation,only that there may be a violation,nor did the article state the names of the two lawyers. The next quote that Mr. Raysa will give is from the author of the article,Don Craven, who was mentioned tonight, not by name but he was in the article. "Don Craven,the general counsel and interim executive director of the Illinois Press Association, and an attorney who concentrates in media law, said that the e-mails in questions may be a violation." Again,the highlighted words are Mr. Raysa's emphasis. Mr. Raysa stated that Mr. Craven does not state that there was a violation. Mr. Craven is quoted as simply saying that there may be a violation. Mr. Craven then continues "this seems to stray into some policy issues". Again,it doesn't say that there was a violation,but it seems to stray. The next quote is "those would seem to be matters of policy and not scheduling, which is concerning". Nowhere in this article does Don Craven state that there was a violation of the Open Meetings Act based upon the information that Mr. Raysa provided. As an aside,nowhere in any of the articles does it state what either the reporter had or the attorneys who gave their oral opinions had,i.e. whether or not they had all ten e-mails. Mr. Raysa does not know whether they did or not. The next article that Mr. Raysa referenced was the Chicago Tribune of July 23,2009 by Jeff Long and Jeff Danna. This is a quote, "if three or more members of that Board are discussing via e-mail,it could be a problem"said Robin Ziegler, an Illinois Attorney General's Office spokesperson. Mr. Raysa stated that he agrees with that comment completely. It could be a problem. Mr. Raysa also agrees with Don Craven's comment that this matter is concerning. Mr. Raysa is also concerned. The next quote is again from Robin Ziegler wherein she said that"Ziegler noted that the Act does not prohibit sending e-mails to all members of a public board,but it is open to interpretation whether replies to those messages become discussions of public business, she said". Those are just a few of the articles that Mr. Raysa read. Again, Mr. Raysa's interpretation of Ms.Ziegler's comments is that this is not a black and white issue. For the sake of argument,there is no delimitation of contemporaneous in the Act. That is admitted. There is no case law interpreting contemporaneous or interactive, and that is the first thing that any attorney will look to is definitions in the Act and case law in the Act. Mr. Raysa stated that he appreciates the time given to him to help explain his position with regard to his opinion letter. President Hartstein stated that he will recognize Trustee Stone for the limited purpose of hearing what she has to say,but he hopes that it is brief and he hopes that it is something that does not impugn anyone's integrity. Trustee Stone stated that it is not impugnative at all. Trustee Stone stated that she wants everyone to know that she is hearing people say"move on—move on". People do not want her to speak. Trustee Stone thanked President Hartstein for acknowledging that she needed to speak. "Really,I know the pressure is great. Seriously,in the Village here,they don't want me calling any employees. It's very interesting. President Hartstein could you ask Attorney Raysa, when he chose those few, why he didn't chose the actual,the opinion of the one attorney in the Tribune that was quoted from the Citizen's Advocacy Group in Elmhurst that actually said it is a violation. Why would you choose the others and not choose the one—why wouldn't you tell that particular one? Could you tell us that opinion because I know you have got the article right there? President Hartstein could you ask Attorney Raysa that because he is speaking to this issue, so for clarity it would be good for him to mention that one opinion?" 12211 08/03/2009 President Hartstein stated that he personally does not believe it is necessary,however,if the Village Attorney wishes to comment,I invite him to comment. Mr. Raysa stated that he did not discuss that. That is from the Chicago Tribune July 23,2009 article by Jeff Long and Jeff Danna. The quote is "A Citizen Advocacy lawyer said Raysa's opinion was incorrect and called the Buffalo Grove e-mails a violation of law undermining public participation in what should be open debate. All members do not have to contribute to the exchanges. Being copied is enough to violate the law said Miriam Juner, an attorney with Citizen's Advocacy Group in Elmhurst." EXECUTIVE SESSION Moved by Braiman, seconded by Trilling,to move to Executive Session for the purpose of discussing Pending Litigation, Section 2(c)(11)of the Illinois Open Meetings Act. Upon roil call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Trilling, Stone, Sussman NAYS: 0—None Motion declared carried. The Board moved to Executive Session from 9:41 P.M. until 10:22 P.M. ADJOURNMENT Moved by Sussman, seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried, and the meeting was adjourned at 10:23 P.M. Janet M. Sirabian,Village Clerk APPROVED BY ME THIS 17th DAY OF August 2009 Village President VILLAGE OF BUFFALO GROVE WARRANT#1127 17 Aug-09 Corporate Fund: Reimbursements & Fund Transfers 23,108.88 Reserve for Capital Replacement-Autos 42,883.51 Reserve for Capital Replacement-MIS 3,815.22 Revenue Reimbursements 84,461.55 Legislative 697.72 Office of Village Manager 3,881.63 Management Information Systems 10,695.03 Legal 6,250.46 Finance & General Services 20,159.19 Human Resources 67,507.24 Fire Services 101,267.80 Police Services 128,371.64 Building & Zoning 9,495.91 Engineering Services 4,452.83 Building & Grounds 8,064.22 Street & Bridge Operations 26,479.38 Street & Bridge Administration 4,914.37 Forestry 12,395.57 Central Garage 58,648.01 Drainage System 4,096.68 ESDA 7,085.90 Transfer/Non Operating 44,923.52 Total 673,656.26 Illinois Municipal Retirement Fund: 0.00 Parking Lot Fund: 1,153.70 Motor Fuel Tax Fund: 0.00 School & Park Donations 0.00 Capital Projects-Facilities: 22,652.18 Capital Projects-Streets: 0.00 Health Insurance Expense 0.00 Facilities Development Debt Service Fund: 0.00 Police Pension Fund: 0.00 Fire Pension Fund: 1,096.00 Retiree Health Savings: 0.00 Water Fund: Reimbursements & Refunds: 0.00 Water Operations 59,834.55 Sewer Operations 297,883.38 Total 357,717.93 Buffalo Grove Golf Fund: Reimbursements & Refunds: 0.00 Golf Operations 37,4$9.71 Total 37,489.71 Arboretum Golf Fund: Reimbursements 0.00 Golf Operations 27,352.28 Total 27,352.28 Refuse Service Fund: 80,095.50 PAYROLL PERIOD ENDING 08/3/09 891,440.10 TOTAL WARRANT#1127 2,092,563.66 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President 08/03/09 Adj LONG (AUG) Balance Net Earnings 522,479.03 9,300.33 531,779.36 Federal W/H PENMO 945 0.00 Federal W/H BW 941 88,521.39 1,928.19 90,449.58 Federal W/H MO 941 0.00 Credit Union 24,618.15 24,618.15 Roth IRA 742.00 742.00 State W/H 19,803.06 336.80 20,139.86 State W/H Wisc 918.03 918.03 United Way 283.25 283.25 Bright Directions 140.00 140.00 AFLAC 319.68 319.68 Fire Pension/Sup 55.09 55.09 Police Pension 23,000.79 396.40 23,397.19 Fire Pension 19,478.67 529.48 20,008.15 Flex Savings 4,775.93 4,775.93 Dependent Care 790.38 790.38 ICMA BONUS 0•00 ICMA Employee 32,033.07 32,033.07 ICMA Employer 2,730.15 2,730.15 PPO Premium Deduct 13,687.62 13,587.62 RHS-Fire 2,085.41 2,085.41 FICA FICA 21,488.95 210.80 21,699.75 43,399.50 FOP 88.75 88.75 MEDI Medicare 10,472.62 145.00 10,617.52 21,235.04 BGHS 40.00 40.00 64,634,54 Fire Dues 1,674.00 1,674.00 AFLAC Pre Tax 1,054.42 1,054.42 Life Insurance 0.00 FPAC 104.00 104.00 PC Purchase 1,207.57 1,207.57 IPBC 0.00 Garnishments 1,728.65 1,728.65 Suspension 0.00 General Fund Fine 240.00 240.00 Sub-total 794,460.56 0.00 12,847.00 807,307.56 839,624.83 IMRF-Supplement 0.00 IMRF-Employee 14,670.07 153.00 14,823.07 IMRF-Employer 36,610.38 381.82 36,992.20 Gross Payroll 845,741.01 0.00 13 381.82 859,122.83 891,4440.10 Transfers Payroll Transfer 531,779.36 IRA 742.00 *See Pay Adjustment Register, Current Employer Expense Credit Union 24,618.15 State Tax 20,139.86 941 Federal Tax 155,084.12 Payroll Gross 891,440.10 945 Federal Tax 0.00 Longevity Gross 13,737.62 ICMA 34,763.22 Water/Sewer 34,459.23 RHS-Fire 2,085.41 Police Pension Flex Savings 5,566.31 Fire Pension Police Pension 23,397.19 BG Golf 29,783.19 Fire Pension 20,008.15 Arb Golf _27,953.55_ Self Insurance 13,587.62 Total Other Funds 92,195.97 Difference between Pyd Gross 799,244.13 less water/golf/pension Date: 08/13/09 09:30 Village of Buffalo Grove Page: 1 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000010 DEPT NO. 000010 CORPORATE FUND VENDOR# VENDOR NAME INVOICE## VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 ARMCOR DESIGN & BUILD 210726 109388 224 DEPOSIT D I A 1,000.00 210742 109320 224 DEPOSIT D I A 1,000.00 ESCR REFUN 109273 224 DEPOSIT D I A 1,753 .38 *TOTAL VENDOR -> ONE-TIME VENDORS 3,753 .38 * 152889 CDW GOVERNMENT, INC PTF7473 109256 229 RES FOR CAP REPLA 150.00 *TOTAL VENDOR CDW GOVERNMENT, INC 150.00 * 417600 I.D.E.S. AUGUST 09 109192 222 RES UNEMPLOYMENT 16,273.00 *TOTAL VENDOR I.D.E.S. 16,273.00 * 468018 JTS ARCHITECTS MULTIPLE 109321 223 RES FOR CAP REPLA 2,354.13 *TOTAL VENDOR JTS ARCHITECTS 2,354.13 529000 LUND INDUSTRIES, INC. 61237 109284 223 RES FOR CAP REPLA 699.35 MULTIPLE 109349 223 AP/ RES FOR CAP R 79.90 *TOTAL VENDOR LUND INDUSTRIES, IN 779.25 * 573955 MNJ TECHOLOGIES DIRECT MULTIPLE 109376 229 RES FOR CAP REPLA 3,102 .00 MULTIPLE 109376 229 RES FOR CAP REPLA 443 .00 *TOTAL VENDOR MNJ TECHOLOGIES DIR 3,545.00 * 585911 MPC COM. & LIGHTING INC MULTIPLE 109226 223 RES FOR CAP REPLA 5,729.50 091264 109270 223 RES FOR CAP REPLA 6,591.60 *TOTAL VENDOR MPC COM. & LIGHTING 12,321.10 * 735300 RAYSA & ZIMMERMANN 18064 109325 224 DEPOSIT D I A 3,082.50 *TOTAL VENDOR RAYSA & ZIMMERMANN 3,082.50 818465 SUBURBAN ACCENTS, INC 15617 109164 223 RES FOR CAP REPLA 475.00 *TOTAL VENDOR SUBURBAN ACCENTS, I 475.00 * 842011 TIGER DIRECT.COM P133630401 109315 229 RES FOR CAP REPLA 120.22 *TOTAL VENDOR TIGER DIRECT.COM 120.22 * Date: 08/13/09 09.30 Village of Buffalo Grove Page: 2 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000010 DEPT NO. 000010 CORPORATE FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 851149 TOWER WORKS INC MULTIPLE 109378 223 RES FOR CAP REPLA 12,547.50 MULTIPLE 109378 223 RES FOR CAP REPLA 14,406.53 *TOTAL VENDOR TOWER WORKS INC 26, 954.03 **TOTAL CORPORATE FUND 69,807.61 Date: 08/13/09 09:30 Village of Buffalo Grove Page: 3 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000010 DEPT NO. 000210 CORPORATE REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT$# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 48410 ANDRES MEDICAL BILLING 24927 109182 1259 AM13ULNACE TRANS F 4,337.55 *TOTAL VENDOR ANDRES MEDICAL BILL 4,337.55 364410 EDWARD HINES LUMBER CO AUGUST 09 109272 1073 SALES & HOME RULE 21,388.50 DULY 09 109150 1073 SALES/HOME RULE R 18,673 .50 JULY 09 109150 1053 SALES/HOME RULE R 18,673.50 AUGUST 09 109272 1053 SALES & HOME RULE 21,388.50 *TOTAL VENDOR EDWARD HINES LUMBER 80,124.00 **TOTAL CORPORATE REVENUE 64,461.55 Date: 08/13/09 09:30 Village of Buffalo Grove Page: 4 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000010 DEPT NO. 000401 LEGISLATIVE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 82500 BARRICADE LITES OF IL 65012 109338 3718 ARTS COMMISSION 411.00 *TOTAL VENDOR BARRICADE LITES OF 411.00 * 795526 SIR-SPEEDY MULTIPLE 109276 3240 OFFICE SUPPLIES 181.72 *TOTAL VENDOR SIR-SPEEDY 181.72 * 842100 303 TAXI 16688 109237 4942 SR CIT TAXI SUB 105.00 *TOTAL VENDOR 303 TAXI 105.00 * **TOTAL LEGISLATIVE 697.72 Date: 08/13/09 09:30 Village of Buffalo Grove Page: 5 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND 90. 000010 DEPT NO. 000405 OFC VLG MANAGER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 795526 SIR-SPEEDY MULTIPLE 109276 3240 OFFICE SUPPLIES 151.01 *TOTAL VENDOR SIR-SPEEDY 151.01 * 903165 VBG-HEALTH INS AUGUST 09 109271 3111 HAELTH PREMIUM PA 3,730.62 *TOTAL VENDOR VBG-HEALTH INS 3,730.62 * **TOTAL OFC VLG MANAGER 3,881.63 Date: 08/13/09 09:30 Village of Buffalo Grove Page: 6 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000010 DEPT NO. 000407 MIS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 152498 COMCAST / 901305875 14991360 109374 3211 PHONE 295.78 *TOTAL VENDOR COMCAST / 901305875 295.78 * 152889 CDW GOVERNMENT, INC PVQ9190 109373 3240 OFFICE EQUIP 161.61 *TOTAL VENDOR CDW GOVERNMENT, INC 161..61 * 749500 RMS INFO TECH INTEG 290376 109377 3221 COMPUTER SERVICES 5,400.00 *TOTAL VENDOR RMS INFO TECH INTEG 5,400.00 * 903165 VBG-HEALTH INS AUGUST 09 109271 3111 HAELTH PREMIUM PA 4,837.64 *TOTAL, VENDOR VBG-HEALTH INS 4,837.64 * **TOTAL MIS 10,695.03 Date: 08/13/09 09:30 Village of Buffalo Grove Page: 7 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000010 DEPT NO. 000408 LEGAL SERVICES VENDOR## VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 200412 DYNAMEX 519767 109375 3617 MESSENGER FEES 48.71 *TOTAL VENDOR DYNAMEX 48.71 * 512800 LAKE CO RECORDER 2009000360 109274 3614 RECORDING FEES 70.00 *TOTAL VENDOR LAKE CO RECORDER 70.00 * 687708 PADDOCK PUB MULTIPLE 109258 3615 LEGAL NOTICES 88.00 4165357 109351 3615 LEGAL NOTICES 53.00 4167550 109143 3615 LEGAL NOTICE 87.75 4171009 109368 3615 LEGAL NOTICES 53.00 *TOTAL VENDOR PADDOCK PUB 281.75 * 770000 RONALD SANDLER & ASSOC. JULY 2009 109250 3612 PROSECUTOR FEES 5,850.00 *TOTAL VENDOR RONALD SANDLER & AS 5,850.00 **TOTAL LEGAL SERVICES 6,250.46 Date: 08/13/09 09:30 Village of Buffalo Grove Page: 8 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 0B/17/09 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 114860 BUFFALO GROVE POSTOFFICE SEPT OCT 0 109379 3212 POSTAGE 2,600.00 *TOTAL VENDOR BUFFALO GROVE POSTO 2,600.00 * 495139 KIRKSON GRAPHICS 12/JOB 8 109220 3713 BG DAYS COMMISSIO 1,811.00 *TOTAL, VENDOR KIRKSON GRAPHICS 1,811.00 * 562177 MCGLADREY & PULLEN 3181210543 109367 3230 AUDIT FEES 6,000.00 *TOTAL VENDOR MCGLADREY & PULLEN 6, 000.00 * 598773 NEOPOST LEASING N945253 109159 3217 EQUIP RENTAL 218.22 *TOTAL VENDOR NEOPOST LEASING 218.22 * 795526 SIR-SPEEDY MULTIPLE 109276 3240 OFFICE SUPPLIES 80.29 *TOTAL VENDOR SIR-SPEEDY 80.29 * 881107 UNITED STATE POST SERV AUGUST 09 109360 3212 POSTAGE 2, 600.00 *TOTAL VENDOR UNITED STATE POST S 2, 600.00 903165 VBG-HEALTH INS AUGUST 09 109271 3111 HAELTH PREMIUM PA 6,708.03 *TOTAL VENDOR VBG-HEALTH INS 6,708.03 * 903220 VILLAGE OF BUFFALO GROVE 81209 109353 4935 PT/AOE/TRAVEL/REC 16.12 81209 109353 3213 PT/AOE/TRAVEL/REC 29.70 *TOTAL VENDOR VILLAGE OF BUFFALO 45.82 * 917660 WAREHOUSE DIRECT 4057080 109279 3240 OFFICE SUPPLIES 4.81 *TOTAL VENDOR WAREHOUSE DIRECT 4.81 * 964520 XEROX CORPORATION 042281574 109261 3216 MAINT CONTRACT 91.02 *TOTAL VENDOR XEROX CORPORATION 91.02 * **TOTAL FIN & GEN SERVICES 17,559.19 2,600.00 Date: 08/13/09 09:30 Village of Buffalo Grove Page: 9 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000010 DEPT NO. 000411 HUMAN RESOURCES VENDOR# VENDOR NAME INVOICE## VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 92750 ROY BETHGE 3 CREDIT H 109147 3118 TUITION REIMBURSE 630.00 *TOTAL VENDOR ROY BETHGE 630.00 * 112600 MARK BUCALO 3 CRED HRS 109148 3118 TUITION REIMBURSE 707.00 *TOTAL VENDOR MARK BUCALO 707.00 * 422950 I.P.M.A. 7/31/09 109225 3714 PD & FD COMMISSIO 2, 929.00 *TOTAL VENDOR I.P.M_A. 2, 929.00 423900 I.R.M.A. IVC7132 109152 4929 IRMA DEDCUT COMP/ 12,398.74 IVC7132 109152 4928 IRMA DEDCUT COMP/ 41,638.14 *TOTAL VENDOR I.R.M.A. 54, 036.88 * 467005 CHRIS JOHANSEN 3CRED HOUR 109151 3118 TUITION REIMBURSE 315.00 *TOTAL VENDOR CHRIS J'OHANSEN 315.00 * 512962 LANER, MUCHIN, DOMBROW, 343748 109156 3618 SPECIAL COUNSEL 2,215.40 *TOTAL VENDOR LAMER, MUCHIN, DOMB 2,215.40 * 545495 ART MALINOWSKI IPELRA OCT 109308 3213 TRAVEL 178.95 *TOTAL VENDOR ART MALINOWSKI 178.95 * 612101 NORTHWEST COMM HOSPITAL OHS 268123 109275 3225 CDL TESTING CONSO 60.00 *TOTAL VENDOR NORTHWEST COMM HOSP 60.00 * 712500 DOUG POSTMA 12 CRED HO 109161 3118 TUITION REIMBURSE 3,312.00 *TOTAL VENDOR DOUG POSTMA 3,312.00 * 852310 TRANS UNION CORP. 7959239 109166 3714 FD & PD COMMISSIO 30.00 *TOTAL VENDOR TRANS UNION CORP. 30.00 * 903165 VBG-HEALTH INS AUGUST 09 109271 3111 HAELTH PREMIUM PA 3, 093.01 *TOTAL VENDOR VBG-HEALTH INS 3,093.01 * Date: 08/13/09 09:30 Village of Buffalo Grove Page: 10 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000010 DEPT NO. 000421 HUMPH RESOURCES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED **TOTAL HUMAN RESOURCES 67,507.24 Date: 08/13/09 09:30 Village of Buffalo Grove Page: 11 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 48230 ANDERSON PEST CONTROL 519258 109210 3216 MAINT CONTRACT 540.00 *TOTAL VENDOR ANDERSON PEST CONTR 540.00 * 60603 AURORA TRI STATE 172653 109244 4111 DEPT EQUIP 474.35 *TOTAL VENDOR AURORA TRI STATE 474.35 * 83155 BATTERY-TECH CENTRAL 54640 109389 3117 EMP SAFE EQUIP 56.80 *TOTAL VENDOR BATTERY-TECH CENTRA 56.80 * 152889 CDW GOVERNMENT, INC PTF7475 109211 3250 SUPPLIES ALL OTHE 30.35 PTJ4974 109213 3240 OFFICE SUPPLIES 113 .39 *TOTAL VENDOR CDW GOVERNMENT, INC 143.74 * 153460 CONNECTIONS UNLIMITED 73181 109264 3115 CLOTHING ALLOW 155.85 73166 109266 3115 CLOTHING ALLOW 194.28 73187 109331 3115 CLOTHING ALLOW 209.49 73156 109265 3115 CLOTHING ALLOW 182.85 *TOTAL VENDOR CONNECTIONS UNLIMIT 742.47 * 239050 NORTHSHORE OMEGA MULTIPLE 109160 4936 CONTRACTUAL SERVI 502.00 *TOTAL VENDOR NORTHSHORE OMEGA 502.00 * 283320 FIRE ENGINEERING 36 FOR 3 S 109149 3218 SUB PUB 179.31 *TOTAL VENDOR FIRE ENGINEERING 179.31 * 326000 GREAT LAKES FIRE & SAFETY 144411 109333 3115 CLOTHING ALLOW 549.50 *TOTAL VENDOR GREAT LAKES FIRE & 549.50 * 423900 I.R.M.A. IVC7132 109152 3112 IRMA DEDCUT COMP/ 50.00 *TOTAL VENDOR I.R.M.A. 50.00 * 482300 KALE UNIFORMS, INC. 366391 109154 3115 CLOTHING ALLOW 158.29 *TOTAL VENDOR KALE UNIFORMS, INC. 158.29 * Date: 08/13/09 09:30 Village of Buffalo Grove Page: 12 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND--ISSUED 512858 LAKE & MCHENRY FD SRT 1284 109144 3112 PROF TRAINING 330.00 *TOTAL VENDOR LAKE & MCHENRY FD S 330.00 * 572007 LINDE GAS NO AMER LLC 9310392359 109155 3250 SUPPLIES ALL OTHE 64.04 MULTIPLE 109332 3216 MAINT CONTRACT 184.14 *TOTAL VENDOR LINDE GAS NO AMER L 248.18 * 605160 NIPSTA 5397 109330 3112 PROF TRAINING 400.00 *TOTAL VENDOR NIPSTA 400.00 * 612100 N W CENTRAL DISPATCH SYS 7324 109252 4914 NORTHWEST CENTRAL 12, 190.84 *TOTAL VENDOR N W CENTRAL DISPATC 12,190.84 * 620321 OCE FINANCIAL SERV INC 1053848 109230 3217 EQUIP RENTAL 479.00 *TOTAL VENDOR OCE FINANCIAL SERV 479.00 * 755931 ROGANS 137412 109329 3115 CLOTHING ALLOW 101.99 133882 109328 3115 CLOTHING ALLOW 150.00 *TOTAL VENDOR ROGANS 251.99 * 903165 VBG-HEALTH INS AUGUST 09 109271 3111 HAELTH PREMIUM PA 82,516.25 *TOTAL VENDOR VBG-HEALTH INS 82,516.25 * 929500 WEINERT, RON JULY 09 109327 4923 CAFT SITE 800.00 *TOTAL VENDOR WEINERT, RON 800.00 * 949077 WORLD POINT ECC 5058977 109291 3016 SAL SPEC DUTY PAY 180.00 *TOTAL VENDOR WORLD POINT ECC 180.00 * 988700 ZIMMERMAN HARDWARE 81108 109292 4923 AOE SAO M&R B&F C 6.18 81108 109292 3250 AOE SAO M&R B&F C 21.68 81108 109292 3250 AOE SAO M&R B&F C 30.97 Date: 08/13/09 09:30 Village of Buffalo Grove Page: 13 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C--CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 81108 109292 3916 AOE SAO M&R B&F C 67.70 *TOTAL VENDOR ZIMMERMAN HARDWARE 126.53 * 988700 ZIMMERMAN HARDWARE 81108 109292 3824 AOE SAO M&R B&F C 172.98 81108 109292 3240 AOE SAO M&R B&F C 8.07 *TOTAL VENDOR ZIMMERMAN HARDWARE 181.05 * 988814 ZOLL MEDICAL CORPORATION 1614135 109290 3250 SUPPLIES ALL OTHE 167.50 *TOTAL VENDOR ZOLL MEDICAL CORPOR 167.50 * **TOTAL FIRE SERVICES 101,267.80 Date: 08/13/09 09:30 Village of Buffalo Grove Page: 14 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 4327 ACCURINT 20090731 109254 3345 SUPPLIES FOSG 169.80 *TOTAL VENDOR ACCURINT 169.80 * 139010 CHICAGO COMMUNICATIONS MULTIPLE 109299 4318 RADIOS 625.00 MULTIPLE 109299 4112 RADIOS 84.00 *TOTAL VENDOR CHICAGO COMMUNICATI 709.00 * 139503 CIT TECHNOLOGY FIN SERV 14829474 109214 4313 OFFICE EQUIP 921.37 *TOTAL VENDOR CIT TECHNOLOGY FIN 921.37 * 152754 COMLINK TECHNOLOGIES INC MULTIPLE 109269 4112 RADIOS 546.01 *TOTAL VENDOR COMLINK TECHNOLOGIE 546.01 * 585392 MOTOROLA INC 89939588 109223 4112 RADIOS 106.95 89939612 109224 4112 RADIOS 56.24 *TOTAL VENDOR MOTOROLA INC 163.19 * 605128 NEXTEL COMMUNICATIONS 2512532220 109227 3211 PHONE 1,457.13 *TOTAL VENDOR NEXTEL COMMUNICATIO 1,457.13 * 612100 N W CENTRAL DISPATCH SYS 7324 109252 4914 NORTHWEST CENTRAL 28,445.60 *TOTAL VENDOR N W CENTRAL DISPATC 28,445.60 * 687707 PADDOCK PUBLICATIONS OCT 09/ PD 109253 3218 SUB PUB 43.00 *TOTAL VENDOR PADDOCK PUBLICATION 43.00 * 699400 PF PETTIBONE & COMPANY 18331 109312 3332 PRINTING STAFF 239.90 *TOTAL VENDOR PF PETTIBONE & COMP 239.90 * 719414 PROFORM TECHNOLOGIES, INC 20456300 109232 3347 SUPPLIES RECORDS 228.30 *TOTAL VENDOR PROFORM TECHNOLOGIE 228.30 * 736940 THOMAS REED Date: 08/13/09 09:30 Village of Buffalo Grove Page: 15 User: garkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED DRESS SHIR 109233 3115 CLOTHING ALLOW 37.93 *TOTAL VENDOR THOMAS REED 37.93 * 841556 THE DUTY RIG.COM 580 109236 3115 CLOTHING ALLOW 100.00 *TOTAL VENDOR THE DUTY RIG.COM 100.00 * 852570 TRITON ELECTRONICS, INC 6558 109238 4116 PATROL EQUIP 1,555.00 *TOTAL VENDOR TRITON ELECTRONICS, 1,555.00 * 881029 UNIFORMITY INC MULTIPLE 109241 3115 CLOTHING ALLOW 78.00 *TOTAL VENDOR UNIFORMITY INC 78.00 * 903165 VBG-HEALTH INS AUGUST 09 109271 3111 HAELTH PREMIUM PA 93,438.86 *TOTAL VENDOR VBG-HEALTH INS 93,438.86 * 903220 VILLAGE OF BUFFALO GROVE 8509 109199 3115 CA / DEPT EQ / SU 28.00 8509 109199 4112 CA / DEPT EQ / SU 1.07 8509 109199 4112 CA / DEPT EQ / SU 44.00 8509 109199 3347 CA / DEPT EQ / SU 15.42 8509 109199 4112 CA / DEPT EQ / SU .75 *TOTAL VENDOR VILLAGE OF BUFFALO 89.24 903250 VILLAGE OF BUFFALO P_ D. 8/5/09 109259 3112 PT / AOE / PER DI 75.61 8/5/09 109259 3214 PT / AOE / PER DI 18.63 8/5/09 109259 4935 PT / AOE / PER DI 8.82 *TOTAL VENDOR VILLAGE OF BUFFALO 103 .06 917660 WAREHOUSE DIRECT 4091100 109242 3347 SUPPLIES RECORDS 46.25 *TOTAL VENDOR WAREHOUSE DIRECT 46.25 **TOTAL POLICE SERVICES 128,371.64 Date: 08/13/09 09:3❑ Village of Buffalo Grove Page: 16 User: parksk3 EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000010 DEPT NO. 000441 BUILDING & ZONING VENDOR# VENDOR NAME INVOICE## VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 795526 SIR-SPEEDY 21521 109326 3219 PRINTING 62.00 *TOTAL VENDOR SIR-SPEEDY 62 .00 * 903165 VBG-HEALTH INS AUGUST 09 109271 3111 HAELTH PREMIUM PA 9,250.19 *TOTAL VENDOR VBG-HEALTH INS 9,250.19 * 903220 VILLAGE OF BUFFALO GROVE 81209 109353 3112 PT/AOE/TRAVEL/REC 15.00 81209 109353 3215 PT/AOE/TRAVEL/REC 48.94 *TOTAL VENDOR VILLAGE OF BUFFALO 63.94 * 917660 WAREHOUSE DIRECT MULTIPLE 109146 3240 OFFICE SUPPLIES 107.40 MULTIPLE 109146 3240 OFFICE SUPPLIES 12 .38 *TOTAL VENDOR WAREHOUSE DIRECT 119.78 * **TOTAL BUILDING & ZONING 9,495.91 Date: 08/13/09 09:30 Village of Buffalo Grove Page: 17 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000010 DEPT NO. 000445 ENGINEERING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 779940 SEILER INST. & MFG CO NIU TRAINI 109362 3112 PROF TRAINING 40.00 *TOTAL VENDOR SEILER INST. & MFG 40.00 903165 VBG-HEALTH INS AUGUST 09 109271 3111 HAELTH PREMIUM PA 4,412.83 *TOTAL VENDOR VBG-HEALTH INS 4,412.83 **TOTAL ENGINEERING SERVICES 4,412.83 40.00 Date: 08/13/09 09:30 Village of Buffalo Grove Page: 18 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 62260 BADE PAPER PROD INC 168571-00 109183 3250 SUPPLIES ALL OTHE 136.00 *TOTAL VENDOR BADE PAPER PROD INC 136.00 * 306910 G & K SERVICES NO CHICAGO 1058326532 109386 3114 UNIFORM RENTAL 78.90 1058323826 109217 3114 UNIFORM RENTAL 78.90 *TOTAL VENDOR G & K SERVICES NO C 157.80 * 568032 MENARDIS MULTIPLE 109195 3916 M&R B&F 130.44 *TOTAL VENDOR MENARD'S 130.44 * 568035 MENARDS LONG GROVE MULTIPLE 109196 3250 SAO/DEPT EQ/ST &H 26.96 *TOTAL VENDOR MENARDS LONG GROVE 26.96 * 612020 NICOR 724/5246 109140 3812 GAS PAC 98.24 72809/2517 109323 3826 GAS STREET LIGHTI 444.86 724/6882 109139 3812 GAS FAC 154.41 724/9492 109142 3812 GAS FAC 165.43 724/6926 109141 3812 GAS FAC 112.29 *TOTAL VENDOR NICOR 975.23 * 856400 THYSSENKRUPP ELEV. CORP. 203991 109204 3216 MAINT CONTRACT 641.55 *TOTAL VENDOR THYSSENKRUPP ELEV. 641.55 * 903165 VBG-HEALTH INS AUGUST 09 109271 3111 HAELTH PREMIUM PA 5,754.05 *TOTAL VENDOR VBG-HEALTH INS 5,754.05 * 917660 WAREHOUSE DIRECT 4096920 109207 3240 OFFICE SUPPLIES 10.53 MULTIPLE 109277 3240 OFFICE SUPPLIES 21.05 4159550 109278 3240 OFFICE SUPPLIES 42.20 *TOTAL VENDOR WAREHOUSE DIRECT 73.78 * 988700 ZIMMERMAN HARDWARE 080709 109251 3250 SUPP ALL OTHERS/A 93.39 080709 109251 3250 SUPP ALL OTHERS/A 75.02 *TOTAL VENDOR ZIMMERMAN HARDWARE 168.41 * Date: 08/13/09 09:30 Village of Buffalo Grove Page: 19 User: parkskj EXPENDITURE APPROVALS FIST Warrant Date 08/17/09 FUND NO. 000010 DEPT NO. 000461 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED **TOTAL BUILDING SERVICES 8,064.22 Date: 08/13/09 09:30 Village of Buffalo Grove Page: 20 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE## VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36791 AMERICAN MESSAGING U1172165JH 109361 3217 EQUIP RENTAL 589.65 *TOTAL VENDOR AMERICAN MESSAGING 589.65 103500 BOTTS WELDING & TRUCK SRV 474002 109340 3821 SNOW & ICE CONTRO 1,588.97 *TOTAL VENDOR BOTTS WELDING & TRU 1,588.97 * 153915 CONSORT CORP 0028875 109342 4111 DEPT EQUIP 953.59 *TOTAL VENDOR CONSORT CORP 953.59 * 306911 G & K SERVICES MULTIPLE 109283 3114 UNIFORM RENTAL 102.10 1058318398 109188 3114 UNIFORM RENTAL 51.05 *TOTAL VENDOR G & K SERVICES 153.15 * 418820 STATE TREASURER/I.D.O.T 35296 109165 3216 MAINT CONTRACT 9,531.00 *TOTAL VENDOR STATE TREASURER/I.D 9, 531.00 568035 MENARDS LONG GROVE MULTIPLE 109196 3250 SAO/DEPT EQ/ST &H 71.44 MULTIPLE 109196 3250 SAO/DEPT EQ/ST &H 28.28 MULTIPLE 109196 3912 SAO/DEPT EQ/ST &H 11.98 MULTIPLE 109196 4111 SAO/DEPT EQ/ST &H 127.80 92770 109285 4111 DEPT EQUIP 127.08 *TOTAL VENDOR MENARDS LONG GROVE 366.58 * 654139 ORANGE CRUSH, LLC_ MULTIPLE 109350 3912 STREETS & HIGHWAY 519.50 MULTIPLE 109350 3912 STREETS & HIGHWAY 203.50 *TOTAL VENDOR ORANGE CRUSH, LLC. 723 .00 * 717150 PRAIRIE MATERIAL SALES MULTIPLE 109200 3912 STREETS & HWY'S 711.75 MULTIPLE 109200 3912 STREETS & HWY'S 779.30 MULTIPLE 109200 3912 STREETS & HWY'S 896.00 MULTIPLE 109200 3912 STREETS & HWY'S 706.38 *TOTAL VENDOR PRAIRIE MATERIAL SA 3,095.43 795454 SIGN OUTLET STORE MULTIPLE 109202 4111 DEPT EQUIP 140.40 Date: 08/13/09 09:30 Village of Buffalo Grove Page: 21 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 109202 4111 DEPT EQUIP 113.79 *TOTAL VENDOR SIGN OUTLET STORE 254.19 * 903165 VBG-HEALTH INS AUGUST 09 109271 3111 HAALTH PREMIUM PA 8,753 .07 *TOTAL VENDOR VBG-HEALTH INS 8,753 .07 * 917660 WAREHOUSE DIRECT 4159550 109278 3240 OFFICE SUPPLIES 42 .20 4096920 109207 3240 OFFICE SUPPLIES 10.50 MULTIPLE 109277 3240 OFFICE SUPPLIES 21.05 *TOTAL VENDOR WAREHOUSE DIRECT 73 .75 * 970255 ZARNOTH BRUSH WORKS, INC 0123613 109208 4111 DEPT EQUIP 397.00 *TOTAL VENDOR ZARNOTH BRUSH WORKS 397.00 * **TOTAL STREET OPERATIONS 25,889.73 589.65 Date: 08/13/09 09:30 Village of Buffalo Grove Page: 22 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000010 DEPT NO. 000462 PUB WRKS ADM VENDOR## VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36552 AMERICAN BACKFLOW PREV AS ABPA DUES 109318 3113 DUES / MEMBER 60.00 *TOTAL VENDOR AMERICAN BACKFLOW P 60.00 * 152889 CDW GOVERNMENT, INC PQP1929 109365 3240 OFFICE SUPPLIES 120.38 *TOTAL VENDOR CDW GOVERNMENT, INC 120.38 * 418920 IL SECT AWWA 6188 109322 3112 PROF TRAINING 50.00 *TOTAL VENDOR IL SECT AWWA 50.00 * 687707 PADDOCK PUBLICATIONS 7-8/09 GB 109387 3218 SUB PUB 48.60 *TOTAL VENDOR PADDOCK PUBLICATION 48.60 * 903165 VBG-HEALTH INS AUGUST 09 109271 3111 HAELTH PREMIUM PA 4,635.39 *TOTAL VENDOR VBG-HEALTH INS 4,635.39 * **TOTAL PUB WRKS ADM 4,914.37 Date: 08/13/09 09:30 Village of Buffalo Grove Page: 23 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000010 DEPT NO. 000463 FORESTRY VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36791 AMERICAN MESSAGING U1172165JH 109361 3217 EQUIP RENTAL 432.53 *TOTAL VENDOR AMERICAN MESSAGING 432.53 99850 BEST SANITATION SERVICES 15770 109245 3216 MAINT CONTRACT 120.00 *TOTAL VENDOR BEST SANITATION SER 120.00 * 99998 ARBOR DAY FOUNDATION 2009 MEMBE 109255 3113 DUES / MEMBER 15.00 *TOTAL VENDOR -> ONE-TIME VENDORS 15.00 * 284300 FLAIL-MASTER CORP, 102195 109246 4111 DEPT EQUIP 62.00 *TOTAL VENDOR FLAIL-MASTER CORP, 62.00 * 306912 G & K SERVICES MULTIPLE 109187 3114 UNIFORM RENTAL 126.84 1058323828 109218 3114 UNIFORM RENTAL 63.42 1058326534 109384 3114 UNIFORM RENTAL 63.42 *TOTAL, VENDOR G & K SERVICES 253.68 * 528879 LOWE'S BUSINESS ACCOUNT JULY 09 109348 3250 SUPPLIES ALL OTHE 124.38 *TOTAL VENDOR LOWE'S BUSINESS ACC 124.38 * 568035 MENARDS LONG GROVE MULTIPLE 109196 3250 SAO/DEPT EQ/ST &H 64.26 *TOTAL VENDOR MENARDS LONG GROVE 64.26 * 881100 UNITED RADIO COMM. INC 18782900 109358 4112 RADIOS 162.98 *TOTAL VENDOR UNITED RADIO COMM. 162.98 * 903165 VBG-HEALTH INS AUGUST 09 109271 3111 HAELTH PREMIUM PA 11, 086.96 *TOTAL VENDOR VBG-HEALTH INS 11, 086.96 917660 WAREHOUSE DIRECT 4159550 109278 3240 OFFICE SUPPLIES 42.20 MULTIPLE 109277 3240 OFFICE SUPPLIES 21.05 4096920 109207 3240 OFFICE SUPPLIES 10.53 *TOTAL VENDOR WAREHOUSE DIRECT 73.78 Date: 08/13/09 09:30 Village of Buffalo Grove Page: 24 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000010 DEPT NO. 000465 FORESTRY VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED **TOTAL FORESTRY 11,963.04 432.53 Date: 08/13/09 09:30 Village of Buffalo Grove Page: 25 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT## TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 205 A & A BODY SHOP, INC. MULTIPLE 109337 4218 CONTRACT AUTO SER 694.40 *TOTAL VENDOR A & A BODY SHOP, IN 694.40 * 205 A & A BODY SHOP, INC. MULTIPLE 109337 4218 CONTRACT AUTO SER 1,294.22 *TOTAL VENDOR A & A BODY SHOP, IN 1,294.22 * 32245 ALEXANDER EQUIP, CO. , INC 64956 109209 4213 AUTO PARTS 46.45 64983 109335 4213 AUTO PARTS 102.50 *TOTAL VENDOR ALEXANDER EQUIP. CO 148.95 * 36791 AMERICAN MESSAGING U1172165JH 109361 3217 EQUIP RENTAL 160.20 *TOTAL VENDOR AMERICAN MESSAGING 160.20 51150 ARLINGTON HEIGHTS FORD MULTIPLE 109181 4213 AUTO PIS/ CONTRAC 87.00 MULTIPLE 109181 4218 AUTO PIS/ CONTRAC 100.00 MULTIPLE 109336 4213 AUTO PARTS 25.55 MULTIPLE 109336 4213 AUTO PARTS 43.04 *TOTAL VENDOR ARLINGTON HEIGHTS F 255.59 * 99998 ALEX MACALUSO P03330 GAL 109334 4215 LUBRICANTS 2,584.08 *TOTAL VENDOR -> ONE-TIME VENDORS 2,584.08 * 139074 CHICAGO INT'L TRUCK 112032907 109212 4213 AUTO PARTS 54.22 *TOTAL VENDOR CHICAGO INT'L TRUCK 54.22 * 155090 R. L. CORTY & CO 48573 109184 3250 SUPPLIES ALL OTHE 125.00 *TOTAL VENDOR R. L. CORTY & CO 125.00 * 204555 EJ EQUIPMENT INC 0034210 109343 4213 AUTO PARTS 571.55 *TOTAL VENDOR EJ EQUIPMENT INC 571.55 * 204600 EL-COR INDUSTRIES, INC MULTIPLE 109185 4213 AUTO PIS / SUP AL 24.57 MULTIPLE 109185 4213 AUTO PIS / SUP AL 97.42 Date: 08/13/09 09:30 Village of Buffalo Grove Page: 26 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 109185 3250 AUTO PIS / SUP AL 14 .00 *TOTAL VENDOR EL-COR INDUSTRIES, 135.99 204600 EL-COR INDUSTRIES, INC MULTIPLE 109185 4213 AUTO PIS / SUP AL 26.52 MULTIPLE 109344 3250 AUTO PARTS / SUP 33 .30 MULTIPLE 109344 4213 AUTO PARTS / SUP 5.16 54126 109215 4213 AUTO PARTS 6.50 MULTIPLE 109185 4213 AUTO PIS / SUP AL 36.91 *TOTAL VENDOR EL-COR INDUSTRIES, 108.39 250100 ERNIE'S WRECKER SERV E163637 109280 4218 CONTRACT AUTO SER 75.00 *TOTAL VENDOR ERNIE'S WRECKER SER 75.00 283465 FIRESTONE 112880 109216 4213 AUTO PARTS 1,900.00 *TOTAL VENDOR FIRESTONE 1,900 .00 306913 G & K SERVICES 1058323827 109247 3114 UNIFORM RENTAL 65.27 1058326533 109385 3114 UNIFORM RENTAL 67.97 *TOTAL VENDOR G & K SERVICES 133 .24 417000 ILLINI POWER PROD CO C09368 109346 4213 AUTO PARTS 51.30 *TOTAL VENDOR ILLINI POWER PROD C 51.30 * 422505 INTERSTATE BATTERY SYS 49803976 109347 4213 AUTO PARTS 587.70 *TOTAL VENDOR INTERSTATE BATTERY 587.70 * 495624 KOVATCH MOBILE EQUIPMENT PA92231 109153 4213 AUTO PARTS 1,069.89 PA92263 109194 4213 AUTO PARTS 160.32 *TOTAL VENDOR KOVATCH MOBILE EQUI 1,230.21 * 518239 LEE AUTO ARLINGTON HTS 8/6/09 109221 4213 AUTO PARTS / SM E 263.36 8/6/09 109221 3824 AUTO PARTS / SM E 359.95 *TOTAL VENDOR LEE AUTO ARLINGTON 623.31 * 529000 LUND INDUSTRIES, INC. Date: 08/13/09 09:30 Village of Buffalo Grove Page: 27 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 109349 4213 AP/ RES FOR CAP R 99.00 *TOTAL VENDOR LUND INDUSTRIES, IN 99.00 * 551800 MCALLISTER EQUIPMENT CO 1311860 109198 4213 AUTO PARTS 41.34 *TOTAL VENDOR MCALLISTER EQUIPMEN 41.34 * 562190 MC MASTER-CARR SUPPLY CO. MULTIPLE 109158 3824 SM EQUIP & TOOLS 220.84 MULTIPLE 109158 3824 SM EQUIP & TOOLS 19.41 *TOTAL VENDOR MC MASTER-CARR SUPP 240.25 * 570150 MIDWAY TRUCK PARTS 701503 109248 4213 AUTO PARTS 14.80 *TOTAL VENDOR MIDWAY TRUCK PARTS 14.80 * 570240 MID TOWN PETROLEUM INC. 181664 109197 4215 LUBRICANTS 89.12 *TOTAL VENDOR MID TOWN PETROLEUM 89.12 * 570255 MIDWEST FUEL INJECTION N254261 109157 4218 CONTRACT AUTO SER 2,205.88 *TOTAL VENDOR MIDWEST FUEL INJECT 2,205.88 596770 NAPA-HEIGHTS AUTOMOTIVE 081109 109287 3250 SUP ALL OTHER / A 86.12 081109 109287 4213 SUP ALL OTHER / A 982.25 *TOTAL VENDOR NAPA-HEIGHTS AUTOMO 1, 068.37 690535 PAULSON OIL CO. 248814 109352 4212 DIESEL 15,525.16 *TOTAL VENDOR PAULSON OIL CO. 15,525.16 690710 PATTEN INDUSTRIES, INC MULTIPLE 109162 4213 AUTO PARTS/CON AU 131.53 MULTIPLE 109162 4218 AUTO PARTS/CON AU 975.00 *TOTAL VENDOR PATTEN INDUSTRIES, 1,106.53 * 719450 PRO SAFETY, INC. 1834140 109201 3117 EMP SAFE EQUIP 131.18 *TOTAL VENDOR PRO SAFETY, INC. 131.18 * 729211 QUALITY CAR CENTER Date: 08/13/09 09:30 Village of Buffalo Grove Page: 28 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 50584 109231 4218 CONTRACT AUTO SER 68.00 *TOTAL VENDOR QUALITY CAR CENTER 68.00 * 735170 RAYMAR HYDRAULIC REPAIR 1499560 109249 4218 CONTRACT AUTO SER 185.00 *TOTAL VENDOR RAYMAR HYDRAULIC RE 185.00 * 756261 RONDOUT SERVICE CENTER 109251 109354 4218 CONTRACT AUTO SER 28.00 *TOTAL VENDOR RONDOUT SERVICE CEN 28.00 * 759747 ROYAL TOUCH CAR WASH 1003 109234 4218 CONTRACT AUTO SER 115.00 *TOTAL VENDOR ROYAL TOUCH CAR WAS 115.00 * 785100 SEWER EQUIP CO OF AMER 99756 109288 4213 AUTO PARTS 654 .64 *TOTAL VENDOR SEWER EQUIP CO OF A 654.64 * 807900 SPRING ALIGN 78168 109356 4213 AUTO PARTS 18.58 *TOTAL VENDOR SPRING ALIGN 18.58 * 811118 BILL STASEK CHEVROLET 604739 109235 4213 AUTO PARTS 26.39 604214 109163 4213 AUTO PARTS 300.53 *TOTAL VENDOR BILL STASEK CHEVROL 326.92 * 852306 TRANSCHICAGO TRUCK GRP 6093660 109357 4213 AUTO PARTS 93 .58 *TOTAL VENDOR TRANSCHICAGO TRUCK 93.58 * 903165 VBG-HEALTH INS AUGUST 09 109271 3111 HAELTH PREMIUM PA 8,054.70 *TOTAL VENDOR VBG-HEALTH INS 8,054.70 * 917660 WAREHOUSE DIRECT MULTIPLE 109277 3240 OFFICE SUPPLIES 21.05 4096920 109207 3240 OFFICE SUPPLIES 10.53 4159550 109278 3240 OFFICE SUPPLIES 42 .20 *TOTAL VENDOR WAREHOUSE DIRECT 73 .78 917667 WARREN OIL CO. INC. Date: 08/13/09 09:30 Village of Buffalo Grave Page: 29 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM! DESCRIPTION EXP AMOUNT HAND-ISSUED I537773 109206 4211 GAS 17,336.00 *TOTAL VENDOR WARREN OIL CO. INC. 17,336.00 * 930750 WENTWORTH TIRE SERVICE 478951 109243 4218 CONTRACT AUTO SER 321.75 *TOTAL VENDOR WENTWORTH TIRE SERV 321.75 * 988700 ZIMMERMAN HARDWARE 080709 109251 4213 SUPP ALL OTHERS/A 4.49 080709 109251 3250 SUPP ALL OTHERS/A 12 .59 *TOTAL VENDOR ZIMMERMAN HARDWARE 17.08 * **TOTAL CENTRAL GARAGE 58,387.81 160.20 Date: 08/13/09 09:30 Village of Buffalo Grove Page: 30 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000010 DEPT NO. 000466 DRAINAGE SYSTEM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36791 AMERICAN MESSAGING U1172165JH 109361 3217 EQUIP RENTAL 144.18 *TOTAL VENDOR AMERICAN MESSAGING 144.18 82110 BANNER PLUMBING SUPP CO 1430581 109339 4017 STORM SEWERS 220.38 *TOTAL VENDOR BANNER PLUMBING SUP 220.38 * 83450 BAXTER & WOODMAN, INC 0145322 109268 4611 BLDG IMPROVE 960.00 *TOTAL VENDOR BAXTER & WOODMAN, I 960.00 * 288730 JOSEPH D. FOREMAN COMPANY 244961 109186 4017 STORM SEWERS 171.15 *TOTAL VENDOR JOSEPH D. FOREMAN C 171.15 * 306914 G & K SERVICES MULTIPLE 109281 3114 UNIFORM RENTAL 28.04 1058318400 109189 3114 UNIFORM RENTAL 14.02 *TOTAL VENDOR G & K SERVICES 42 .06 * 598670 NEENAH FOUNDRY CO. 880036 109286 4017 STORM SEWERS 128.00 *TOTAL VENDOR NEENAH FOUNDRY CO. 128.00 * 903165 VBG-HEALTH INS AUGUST 09 109271 3111 HAELTH PREMIUM PA 600.82 *TOTAL VENDOR VBG-HEALTH INS 600.82 * 906950 VULCAN MAT FIN CO 407954 109324 4611 BLDG IMPROVE 1,744.95 *TOTAL VENDOR VULCAN MAT FIN CO 1,744.95 * 917660 WAREHOUSE DIRECT MULTIPLE 109277 3240 OFFICE SUPPLIES 22.55 4159550 109278 3240 OFFICE SUPPLIES 45.20 4096920 109207 3240 OFFICE SUPPLIES 11.28 *TOTAL VENDOR WAREHOUSE DIRECT 79.03 * 988700 ZIMMERMAN HARDWARE 81209 109364 3250 SUP ALL OTHERS / 6.11 *TOTAL VENDOR ZIMMERMAN HARDWARE 6.11 * Date: 08/13/09 09:30 Village of Buffalo Grove Page: 31 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000010 DEPT NO. 000471 DRAINAGE SYSTEM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED **TOTAL DRAINAGE SYSTEM 3, 952 .50 144.18 Date: 08/13/09 09:30 Village of Buffalo Grove Page: 32 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000010 DEPT NO. 000471 ESDA VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36540 AMATEUR ELECTRONIC SUPP 209537801 109371 4316 OPER DEPT EQUIP 694.96 *TOTAL VENDOR AMATEUR ELECTRONIC 694.96 * 51594 ARRAY SOLUTIONS S&H 109372 4313 OFFICE EQUIP 190.00 *TOTAL VENDOR ARRAY SOLUTIONS 190.00 * 58183 AT&T MOBILITY X08092009 109369 3211 PHONE 52.05 *TOTAL VENDOR AT&T MOBILITY 52.05 * 807994 SPRINT 169562812 725/2812 109145 3211 PHONE 50.00 *TOTAL VENDOR SPRINT IG9562812 50.00 * 812799 STEPPIR ANTENNAS 11757 109383 4316 OPER EUIP DEPT 3,870.65 *TOTAL VENDOR STEPPIR ANTENNAS 3,870.65 * 841510 TESSCO 183672 109381 4316 OPER EQUIP DEPT 953.36 188345 109382 4316 OPER EQUIP DEPT 454.76 *TOTAL VENDOR TESSCO 1,408.12 * 903165 VBG-HEALTH INS AUGUST 09 109271 3111 HAELTH PREMIUM PA 820.12 *TOTAL VENDOR VBG-HEALTH INS 820.12 * **TOTAL ESDA 7, 085.90 Date: 08/13/09 09:30 Village of Buffalo Grove Page: 33 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000010 DEPT NO. 000481 TRANSFER NON-OPER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 495235 KNOX SWAN & DOG LLC 907243 109363 4935 ALL OTHER EXPENSE 500.00 *TOTAL VENDOR KNOX SWAN & DOG LLC 500.00 * 903140 VILLAGE OF BUFFALO GROVE 80809 109263 4823 TRANS FD PENSION 116.28 *TOTAL VENDOR VILLAGE OF BUFFALO 116.28 * 903200 VILLAGE OF BUFFALO GROVE AUGUST 09 109239 4815 TRANS MOTOR FUEL 44,165.63 *TOTAL VENDOR VILLAGE OF BUFFALO 44,165.63 * 903240 VILLAGE OF BUFFALO GROVE 080809 109262 4822 TRANS PD PENSION 141.61 *TOTAL VENDOR VILLAGE OF BUFFALO 141.61 * **TOTAL TRANSFER NON-OPER 44,923 .52 ***TOTAL CORPORATE FUND 669,589.70 3,966.56 Date: 08/13/09 09:30 Village of Buffalo Grove Page: 34 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000014 DEPT NO. 000503 SPEC REVENUE-PARKING LOT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 152706 COM-ED 8409/9005 109341 3811 ELECTRIC FAC 1,153.70 *TOTAL VENDOR COM-ED 1,153.70 **TOTAL SPEC REVENUE-PARKING LOT 1,153.70 ***TOTAL PARKING LOT FUND 1,153.70 Date: 08/13/09 09:30 Village of Buffalo Grove Page: 35 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000021 DEPT NO. 000511 CAP PROD-FACILITIES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 117695 CHRISTOPHER BURKE ENGIN 89065 109366 4694 STORM WATER DRAIN 22,652.18 *'TOTAL VENDOR CHRISTOPHER BURKE E 22,652.18 **TOTAL CAP PROJ-FACILITIES 22,652.18 ***TOTAL CAP PROJ-FACILITIES 22,652.18 Date: 08/13/09 09:30 Village of Buffalo Grove Page: 36 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000042 DEPT NO. 000532 PENSION-FIRE VENDOR## VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 455528 JB ORTHOPEDIC CONSULTING 293 109267 4935 SUPPLIES ALL OTHE 170.00 *TOTAL VENDOR JB ORTHOPEDIC CONSU 170.00 * 654400 OTTOSEN, BRITZ, KELLY MULTIPLE 109257 4935 SUPPLIES ALL OTHE 926.00 *TOTAL VENDOR OTTOSEN, BRITZ, KEL 926.00 * **TOTAL PENSION-FIRE 1, 096.00 ***TOTAL FIRE PENSION FUND 1, 096.00 Date: 08/13/09 09:30 Village of Buffalo Grove Page: 37 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE## VOUCHER ACCT## TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 9449 AECOM MULTIPLE 109319 4412 SYSTEM IMPROVE 5, 000.04 *TOTAL VENDOR AECOM 5, 000.04 9449 AECOM MULTIPLE 109319 4412 SYSTEM IMPROVE 1,529.10 MULTIPLE 109319 4412 SYSTEM IMPROVE 6,138.63 MULTIPLE 109319 4412 SYSTEM IMPROVE 3,226.86 *TOTAL VENDOR AECOM 10, 694.59 36791 AMERICAN MESSAGING U1172165JH 109361 3217 EQUIP RENTAL 160.20 *TOTAL VENDOR AMERICAN MESSAGING 160.20 58181 AT&T 8474599357 109317 4412 SYSTEM IMPROVE 54.38 *TOTAL VENDOR AT&T 54.38 * 153917 CONSTELLATION NEWENERG 1308799 109138 3814 ELECTRIC WATER & 7,547.20 *TOTAL VENDOR CONSTELLATION NEWEN 7,547.20 * 306915 G & K SERVICES MULTIPLE 109219 3114 UNIFORM RENTAL 96.56 *TOTAL VENDOR G & K SERVICES 96.56 * 423900 I.R.M.A. IVC7132 109152 3112 IRMA DEDCUT COMP/ 20.00 *TOTAL VENDOR I.R.M.A. 20.00 * 562150 MC CANN INDUSTRIES, INC 03133518 109222 3824 SM EQUIP AND TOOL 59.80 *TOTAL VENDOR MC CANN INDUSTRIES, 59.80 * 568032 MENARD'S MULTIPLE 109195 3916 M&R S&F 11.85 *TOTAL VENDOR MENARD'S 11.85 * 612020 NICOR 72709/3147 109229 3815 GAS WATER & SEWER 29.23 72709/3399 109228 3815 GAS WATER & SEWER 25.83 *TOTAL VENDOR NICOR 55.06 * Date: 08/13/09 09:30 Village of Buffalo Grove Page: 38 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 620240 N W WATER COMMISSION JULY 09 109370 4924 NW WATER COMMISSI 17,299.81 *TOTAL VENDOR N W WATER COMMISSIO 17,299.81 903100 VILLAGE OF BUFFALO GROVE JULY 09 FL 109240 4211 GAS DIE PARTS LAB 611.88 JULY 09 FL 109240 4214 GAS DIE PARTS LAB 2,525.82 JULY 09 FL 109240 4218 GAS DIE PARTS LAB 542.58 JULY 09 FL 109240 4212 GAS DIE PARTS LAB 394.58 72009 109167 3125 EMP-ER CONT PENSI 4,418.93 JULY 09 FL 109240 4213 GAS DIE PARTS LAB 447.81 *TOTAL VENDOR VILLAGE OF BUFFALO 8,941.60 903165 VBG-HEALTH INS AUGUST 09 109271 3111 HAELTH PREMIUM PA 9,597.38 *TOTAL VENDOR VBG-HEALTH INS 9,597.38 917660 WAREHOUSE DIRECT MULTIPLE 109277 3240 OFFICE SUPPLIES 22.56 4096920 109207 3240 OFFICE SUPPLIES 11.28 4159550 109278 3240 OFFICE SUPPLIES 45.20 *TOTAL VENDOR WAREHOUSE DIRECT 79.04 988700 ZIMMERMAN HARDWARE 080709 109251 3250 SUPP ALL OTHERS/A 17.04 *TOTAL VENDOR ZIMMERMAN HARDWARE 17.04 **TOTAL WATER OPERATIONS 59,674.35 160.20 Date: 08/13/09 09:30 Village of Buffalo Grove Page: 39 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000051 DEPT NO. 000542 SEWER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36791 AMERICAN MESSAGING U1172165JH 109361 3217 EQUIP RENTAL 160.20 *TOTAL VENDOR AMERICAN MESSAGING 160.20 306916 G & K SERVICES MULTIPLE 109282 3114 UNIFORM RENTAL 39.26 1058318397 109190 3114 UNIFORM RENTAL 19.63 *TOTAL VENDOR G & K SERVICES 58.89 * 468230 JULIE, INC 06090190/1 109191 3217 EQUIP RENTAL 638.60 07090190 109345 3217 EQUIP RENTAL 613.25 *TOTAL VENDOR JULIE, INC 1,251.85 * 512500 LAKE CO PUBLIC WORKS DEPT JUKE-JULYO 109380 3819 LAKE COUNTY TREAT 278, 144.59 *TOTAL VENDOR LAKE CO PUBLIC WORK 278,144.59 * 568035 MENARDS LONG GROVE MULTIPLE 109196 3250 SAO/DEPT EQ/ST &H 9.78 *TOTAL VENDOR MENARDS LONG GROVE 9.78 * 807995 SPRINT-999239819 9992398190 109203 3211 PRONE 99.98 9992398190 109355 3211 PHONE 49.99 *TOTAL VENDOR SPRINT-999239819 149.97 * 903100 VILLAGE OF BUFFALO GROVE 72009 109167 3125 EMP-ER CONT PENSI 2,073 .95 SEW FLEET 109289 4218 GAS DIE PARTS LAB 2,205.88 SEW FLEET 109289 4213 GAS DIE PARTS LAB 468.14 SEW FLEET 109289 4212 GAS DIE PARTS LAB 1,212.76 SEW FLEET 109289 4211 GAS DIE PARTS LAB 199.53 SEW FLEET 109289 4214 GAS DIE PARTS LAB 4,959.64 *TOTAL VENDOR VILLAGE OF BUFFALO 11,119.90 * 903165 VBG-HEALTH INS AUGUST 09 109271 3111 HAELTH PREMIUM PA 6,437.53 *TOTAL VENDOR VBG-HEALTH INS 6,437.53 * 917660 WAREHOUSE DIRECT 4096920 109207 3240 OFFICE SUPPLIES 10.53 MULTIPLE 109277 3240 OFFICE SUPPLIES 21.05 Date: 08/13/09 09:30 Village of Buffalo Grove Page: 40 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000051 DEPT NO. 000542 SEWER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 4159550 109278 3240 OFFICE SUPPLIES 42 .20 *TOTAL VENDOR WAREHOUSE DIRECT 73 .78 * 931852 WEST SIDE ELECTRIC SUPPLY MULTIPLE 109205 4018 LIFT STATION 448.49 *TOTAL VENDOR WEST SIDE ELECTRIC 448.49 * 988700 ZIMMERMAN HARDWARE 81209 109364 3250 SUP ALL OTHERS / 5.02 81209 109364 3250 SUP ALL OTHERS / 23.38 *TOTAL VENDOR ZIMMERMAN HARDWARE 28.40 * **TOTAL SEWER OPERATIONS 297,723 .18 160.20 ***TOTAL WATER & SEWER FUND 357,397.53 320.40 Date: 08/13/09 09:30 Village of Buffalo Grove Page: 41 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR## VENDOR NAME INVOICE## VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 32147 AKT-1 INDUSTRIES, INC 12537 109396 3260 GOLF COURSE 114.45 *TOTAL VENDOR AKT-1 INDUSTRIES, I 114.45 153917 CONSTELLATION NEWENERG BAL PAYMEN 109359 3811 ELECTRIC FAC 154.15 *TOTAL VENDOR CONSTELLATION NEWEN 154.15 163280 CURRAN LANDSCAPE CONT LTD MULTIPLE 109394 3917 GOLF COURSE 7,192.50 *TOTAL VENDOR CURRAN LANDSCAPE CO 7,192.50 290905 FROM TEE TO GREEN, LTD 3884 109300 3260 GOLF COURSE 79.10 *TOTAL VENDOR FROM TEE TO GREEN, 79.10 326008 GREAT LAKES TURF 14807 109392 3823 CHEM & PERT 258.14 *TOTAL VENDOR GREAT LAKES TURF 258.14 348075 HARRIS GOLF CARTS JULY 09 109305 3380 GOLF CART RENTAL 6, 868.00 *TOTAL VENDOR HARRIS GOLF CARTS 6,868.00 417720 IL DEPT OF REVENUE JULY 09 109193 3395 STATE SALES TAX 1,171.00 *TOTAL VENDOR IL DEPT OF REVENUE 1,171.00 515920 LAWSON PRODUCTS, INC. 8183414 109395 3260 GOLF COURSE 190.90 *TOTAL VENDOR LAWSON PRODUCTS, IN 190.90 * 522902 JOHN DEERE LANDSCAPES / 60170725 109391 3823 CHEM & PERT 6,200.00 MULTIPLE 109390 4613 GOLF COURSE 1,070.50 *TOTAL VENDOR J'OHN DEERE LANDSCAP 7,270.50 * 568288 METRO PROF PROD INC MULTIPLE 109307 3240 OFFICE SUPPLIES/G 224.27 *TOTAL VENDOR METRO PROF PROD INC 224.27 * 612020 NICOR 72709/2614 109310 3812 GAS FAC 10.38 Date: 08/13/09 09:30 Village of Buffalo Grave Page: 42 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR$# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 72409/2117 109309 3812 GAS FAC 703 .75 *TOTAL VENDOR NICOR 714.13 * 687800 PALATINE OIL CO. , INC MULTIPLE 109393 4211 GAS 2,646.01 *TOTAL VENDOR PALATINE OIL CO. , I 2,646.01 805560 SPARKLING IMAGE OF 1020 109314 3916 M&R B&F 165.00 *TOTAL VENDOR SPARKLING IMAGE OF 165.00 * 903100 VILLAGE OF BUFFALO GROVE 72009 109167 3125 EMP-ER CONT PENSI 4,789.50 *TOTAL VENDOR VILLAGE OF BUFFALO 4,789.50 * 903165 VBG-HEALTH INS AUGUST 09 109271 3111 HEALTH PREMIUM PA 5,305.42 *TOTAL VENDOR VBG-HEALTH INS 5,305.42 * 917660 WAREHOUSE DIRECT 4057080 109279 3240 OFFICE SUPPLIES 331.54 *TOTAL VENDOR WAREHOUSE DIRECT 331.54 * 988700 ZIMMERMAN HARDWARE 81209 109364 3260 SUP ALL OTHERS / 15.10 *TOTAL VENDOR ZIMMERMAN HARDWARE 15.10 * **TOTAL GOLF OPERATION-BGGC 37,335.56 154.15 ***TOTAL BUFFALO GROVE GOLF CLUB 37,335.56 154.15 Date: 08/13/09 09:30 Village of Buffalo Grove Page: 43 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 58181 AT&T 8478218151 109293 3211 PHONE 30.56 *TOTAL VENDOR AT&T 30.56 * 93750 BIO-TRON, INC. 29409 109294 4111 DEPT EQUIP 100.00 *TOTAL VENDOR BIO-TRON, INC. 100.00 * 99850 BEST SANITATION SERVICES 15467 109295 3260 GOLF COURSE 178.00 *TOTAL VENDOR BEST SANITATION SER 178.00 * 102750 BTSI 44617 109296 4613 GOLF COURSE 1,560.00 *TOTAL VENDOR BTSI 1,560.00 * 147200 ARTHUR CLESEN, INC. MULTIPLE 109297 4613 GOLF COURSE 2,823.25 MULTIPLE 109297 3260 GOLF COURSE 144.55 *TOTAL VENDOR ARTHUR CLESEN, INC. 2,967.80 * 153600 CONSERV FARM SUPPLY 1231827 109298 3260 GOLF COURSE 110.63 *TOTAL VENDOR CONSERV FARM SUPPLY 110.63 * 306918 G & K SERVICES MULTIPLE 109303 3114 UNIFORM RENTAL 147.93 *TOTAL VENDOR G & K SERVICES 147.93 * 325900 GRAINGER,INC. 9040235385 109301 4111 DEPT EQUIP 36.03 *TOTAL VENDOR GRAINGER, INC. 36.03 * 325957 GREENLEAF GOLF CO. 326118 109302 3391 ADVER PROMO 2, 944.16 *TOTAL VENDOR GREENLEAF GOLF CO. 2,944.16 * 348075 HARRIS GOLF CARTS JULY 09 109305 3380 GOLF CART RENTAL 8, 012.00 *TOTAL VENDOR HARRIS GOLF CARTS 8, 012.00 * 371096 HOMEPAGES C392398DDM 109304 3391 ADVER PROMO 595.00 *TOTAL VENDOR HOMEPAGES 595.00 * Date: 08/13/09 09:30 Village of Buffalo Grove Page: 44 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR## VENDOR NAME INVOICE## VOUCHER ACCT## TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 417720 IL DEPT OF REVENUE JULY 09 109193 3395 STATE SALES TAX 431.00 *TOTAL VENDOR IL DEPT OF REVENUE 431.00 * 468270 J.W. TURF, INC 749840 109316 4111 DEPT EQUIP 63 .20 *TOTAL VENDOR J.W_ TURF, INC 63.20 * 495235 KNOX SWAN & DOG LLC 907141 109306 3260 GOLF COURSE 100.00 *TOTAL VENDOR KNOX SWAN & DOG LLC 100.00 * 568288 METRO PROF PROD INC MULTIPLE 109307 3260 OFFICE SUPPLIES/G 223.42 *TOTAL VENDOR METRO PROF PROD INC 223 .42 * 687801 PALATINE OIL CO INC MULTIPLE 109311 4211 GAS 1,302.36 *TOTAL VENDOR PALATINE OIL CO INC 1.,302.36 * 737241 REINDERS, INC. 126088800 109313 4111 DEPT EQUIP 72.45 *TOTAL VENDOR REINDERS, INC. 72.45 * 903100 VILLAGE OF BUFFALO GROVE 72009 109167 3125 EMP-ER CONT PENSI 4,545.58 *TOTAL VENDOR VILLAGE OF BUFFALO 4,545.58 903165 VBG-HEALTH INS AUGUST 09 109271 3111 HAELTH PREMIUM PA 3,932.16 *TOTAL VENDOR VBG-HEALTH INS 3, 932.16 * **TOTAL GOLF OPERATIONS-AGC 27,352.28 ***TOTAL ARBORETUM GOLF CLUB FUND 27,352.28 Date: 08/13/09 09:30 Village of Buffalo Grove Page: 45 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000059 DEPT NO_ 000550 REFUSE SERVICE OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 821400 WELLS F.A.RGO BANK, NA 2935 109260 4922 SWANCC USER FEES 80,095.50 *TOTAL VENDOR WELLS FARGO BANK, N 80, 095.50 **TOTAL REFUSE SERVICE OPERATIONS 80, 095.50 ***TOTAL REFUSE SERVICE FUND 80,095.50 Date: 08/13/09 09:30 Village of Buffalo Grove Page: 46 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 08/17/09 FUND NO. 000059 DEPT NO. 000550 REFUSE SERVICE OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED ****TOTAL BILLS 1,196,672.45 4,441.11 tii i,'Ziilll� Dekbed:7/299009 VILLAGE OF BUFFALO GROVE CODE OF ETHICAL BEHAVIOR AND CONDUCT FOR VILLAGE ELECTED AND APPOINTED OFFICIALS ARTICLE I The residents of, as well as those conducting their business, in the Village of Buffalo Grove are entitled to have fair,ethical and accountable local government. It shall be the policy of the Village to uphold, promote and demand the highest standards of conduct and ethics from all its officials, whether elected or appointed. Elected and appointed officials ofthe Village("Public Officials"),Shall: Ddeted:they • Comply with the letter and spirit of laws and policies that affect the governance and operation of the Village. • Maintain the utmost standards of personal integrity,truthfulness,honesty and fairness in carrying out their public duties. • Be independent,impartial and fair in their judgment and actions. • Conduct public deliberations and processes openly, unless legally confidential,in an atmosphere of respect and civility. • Use their public office or position for the public good, not for any personal gain. • Act in a way that will enhance public confidence in the integrity of local government • Maintain the obligation to promote and support the key principles of this Code by leadership and example so as to maintain and strengthen the public's trust and confidence in the Village and its governance. Behavior and conduct by Public Officials during meetings, as well as outside of meetings, may be subject to sanctions set out within this Code of Ethical Behavior and Conduct("Code'). This Code sets forth principals and examples of proper behavior and conduct and also constitutes guidelines and standards that are enforceable, not merely suggestions. If there is deliberate violation of principals and guidelines set out herein,a Public Official may be subject to sanctions set out in this Code. Sanctions may be applicable if Public Officials fail to obey and observe the letter and spirit of the Constitution of the United States,the Constitution of the State of Illinois,and all federal, state and local laws,codes and ordinances,including this Code. The Village Board has the inherent right to make and enforce its own rules and to ensure compliance with those laws, rules, codes and regulations generally applicable to public bodies. Should any Public Official,act in any manner constituting a deliberate violation of this Code or other general laws, rules, codes or regulations, the Village Board may Fon atteM Font.9 pt _ I DEIetNh F:Woc&WW4 ta11 0311 0 0 110RD !I 100052662.DOC (';I)O('lifvll' ]Ihnnn_nnh,llYl'-.AIti I'ti_[cntl+InulesFilU B818-I__I}h`1Urifl nl'Cs�JtuilyhiCallSehaki.nr discipline that Public OfficialinchWing but not by way of limitation,reprimand,public or private. To exercise the rights noted herein and to enforce the provisions of this Code,the Village Board has the right to investigate,or have investigated,the actions of any Public Official and impose any penalty or sanction,in a manner provided hereunder. ARTICLE H Ethical behavior and conduct of Village Public Officials will be guided by the following c ;mons.of ethics and principals: oekftd:catmw CANON i Acting in the Public Interest The public interest must be a primary concern of P u h l i C c r I i i c im k working for the DE19W:elected and appointed common good of the residents of the Village and.not for any private or personal interest. I °fpaw CANON 2 Compliance with the Law Public Officials shall comply with the statutes of the State of Illinois and Village ordinances in the performance of their public duties. These laws include, but are not limited to: conflicts of interest, election campaigns, financial disclosure, purchasing, employer responsibilities,and open process for government. CANON 3 Conduct of Members Public Officials shall refrain from abusive conduct, personal charges or verbal attacks upon the character or motives of other members of the Village Board,appointed boards, commissions or committees, staff or the public. Members who are belligerent, ilmpertment, slanderous, threatening, and abusive or who engage in personal or disparaging attacks on other Board members, appointed officials or staff denigrate the governance process and preclude effective discussions and the successful resolution of issues. CANON 4 Respect for Process Public Officials duties shall be performed in accordance with the processes and rules of uek t d:' order established by the Village. CANON 5 Formatted:Front:9 It Conduct of Public Meetings ._ _..__ . . belaEld:F:ldocelclimzs1i0311 0 0 110RD (' X)COM,F Nirain;inch\)OCAI S I'.I'entp 3'.nut4sl[)I)g}3H`$-1�1u11_DraJ1 of C'ndc ol'lzhical BQII�Mwr Public Officials shall inform themselves of public issues, listen attentively to public discussions before them and focus on the business at hand. Decisions shall be based upon the merits and substance of the matter at hand. CANON 6 Communication It will be the responsibility of all Public Officials to publicly share substantive information that is relevant to a matter under consideration that they have received from sources outside of the public decision-making process with all other members of their respective Boards,Commissions or Committees. CANON 7 Confidential Information Public Officials and Village staff shall respect the confidentiality of information provided to them concerning the confidential matters of the Village. They shall never disclose confidential information without proper authorization nor use such information to advance a personal, financial or private interest. Public Officials shall not release information subject to attorney-client privilege, unless expressly authorized by the Village Board or as required by law. CANON 8 Advocacy To the best of their ability, Public Officials shall represent the official policies and positions of the Village Board. When presenting their personal opinions or positions, Public Officials shall explicitly state that they do not represent the Village Board or the Village. CANON 9 Improper Influence Public Officials shall refrain from using their position to improperly influence the deliberations or decisions of Village staff}and boards,commissions or committees of the Village. CANON 10 Positive Work Environment Public Officials shall support the maintenance of a positive and constructive environment for residents,businesses and Village employees. Fb aaaMd:Font.9 pt CANON I 1 odaoed.F.WmslcGrntsUO3%100�n wDW52662.noc IC'1[)c)Cf IMl 1lhnmm4ch11.00-�l ti-11;3'cm�i+ln��t sl'1)[) I9R18-I_- f1i1�1_)ralI of'Code o hahiCHI Behavwr Personal Opinion Public Officials have a right to individual opinions, which should be respected. The assumption is that all Public Officials have the appropriate motives and interest of the public in mind and will not criticize differing opinions because they believe them to be lacking judgment or were improperly motivated. CANON 12 Being Acconntable Public Officials and Village staff,shall be accountable to the public for our decisions and actions and as such, must consider all issues and actions on their merit, taking into account the views of others and the results that are expected from their actions. CANON 13 Respect and Cooperation The governance of the Village relies upon the cooperative efforts of the entire Village Board,who set policy,and the Village staff,who implement and administer the Board's policies and directives. Therefore, every effort should be made to be cooperative and show mutual respect for the contributions made by each individual for the good of the Village, its residents and businesses. The Village staff has been directed to serve the Village Board as a whole,and therefore: 13.1 A member of the Village Board shall not direct Village staff to initiate any action, change a course of action or prepare any report,nor shall a Board member initiate any project or study without the approval of a majority of the Village Board. 13.2 Village Board members shall not attempt to pressure or influence discussions, recommendations, workloads, schedules or department/divisions priorities without the approval of a majority of the Board. 13.3 When preparing for any meeting of the Board, members should direct questions ahead of time to the Village Manager, or designee, so that staff can provide the desired information at the Board meeting. 13.4 Any concerns of any member of the Village Board regarding the behavior or work of a Village employee should be directed to the Village Manager privately to ensure the concern is resolved. Board members shall not reprimand employees directly nor should they communicate their concerns to anyone other than the Village Manager. 13.5 Board members may direct routine inquiries,or requests for information,to either the Village Manager or appropriate department./division director, as may be directed by the Village Manager. I3.6 Information that is provided to a member of the Village Board in response to a request will be made available to all members of the Board so that all have equal access to such information. Care must be taken in the sharing and discussion of information so as to not violate the Illinois Open Meeting,,Act. That care extends Faeaallo' Font 9 pt rftW ae FAd,..s"ents\103uoonoisn W052662.DOC l'_U)E 11MI; l Urilr�muhll.00:1Lti ICf'�n ,3,nutcsl UU¢B818-I-'_l U�)[)raft ufC ode of 1,11(cil li�,hpiiur to pollings as well as routine requests for comment or the sharing of information with the Village Board. CANON 14 VILLAGE BOARDICOMMISSIONICOMMITTEE CONDUCT AND THE PUBLIC During public meetings, the public is to feel welcome as an important part of the democratic process. No signs of partiality,prejudice or disrespect should be evident on the part of individual members of any Board,Commission or Committee of the Village toward an individual participating in a public forum. Every effort should be made to be fair and impartial in listening to public testimony. 14.1 Be welcoming to speakers and treat them with care and respect. 14.2 Be fair and equitable in allocating public hearing time to individual speakers. 143 Give the appearance of active listening. 14A Ask for clarification,but avoid debate and argument with the public. it is proper for only the Chair, to interrupt a speaker during a presentation. However, a member of any Board/Commission/Committee can ask the Chair for a point of order if a speaker is off topic or exhibiting behavior or language that is deemed offensive or disturbing. Questions should be for the purpose of clarification or to expand information and should not be intended to challenge or belittle a speaker. 14.5 Make no promises on behalf of the Village. Public Officials may be asked to explain an action or to give their opinion about an issue as they meet and talk with residents or others in the Village. While it will always be appropriate to give an overview of Village policy and to refer the matter to the Village for fiirther information, it is inappropriate to overtly or implicitly promise Village action,as well as staff action, to undertake a specific matter. The only exception is if a representation or promise has been duly authorized by the Village Board. 14_6 While it is acceptable to publicly disagree about an issue, it is unacceptable to make derogatory comments about other members of the Board/Commission/Committee,their opinions or actions,within any venue. 14.7 When making public comments or statements,Public Officials shall make it clear whether they are authorized to speak on behalf of the Village or Board or whether they are presenting their own views. 14.8 If a member of the Village Board appears before another governmental agency or other entity to give a statement on an issue affecting the Village or its citizens,the member should indicate the majority position and opinion of the entire Board. 14.9 Personal opinions and comments will only be expressed if the elected or appointed official clarifies that such statements do not reflect the official position of the Village Board. 14.10 The President and Board of Trustees are the policy making body of the Village. The Board speaks on policies and issues with one voice or not at all. While matters of opinion and debate are to be encouraged and respected, and while decisions of the Board may not be unanimous, once voted upon they should and will define the position of the entire Village Board. Further, Village t<onMatb1&.Fono 9 Pt �Deieted:F:ldocslclients11031100110RD i MM52662,DOC (,A)O_C_[IM_ _Ilhnn111m11 A)CALS II'I'cn i131nutcnf'[)ll51i818-1-?u(k')t)r�itofC:u3ccsfE,;U)icalE3chacinr correspondence will reflect the Village Board's adopted position, without regard to vote_ CANON 15 INTERACTIOPV WITH STAFF The Village of Buffalo Grove operates under the council-manager form of government as set forth in the Village's Municipal Code as well as State statute. Under this form of government,the President and Board of Trustees provide legislative direction,set Village policy and monitor its execution by Village staff. The Village Manager serves as the Village's chief administrative officer and is responsible for directing the day-to-day operations of the Village. The Village Board shall: 15.1 Not interfere with the Village Manager's execution of his or her powers or duties, as they have been assigned by the Board. 15.2 Not interfere with the appointment by the Village Manager of any of the department or division directors or any other person to any position of employment with the Village; however, this is not intended to preclude the Village Manager from discussing employment decisions with the Village Board. 15.3 Address matters related to community delivered services only to the Village Manager unless,for purposes of efficiency and effectiveness,the Village Manager suggests that such questions or comments be directed to the appropriate department or division director. In all cases,the Village Manager will follow up for purposes of accountability. 15.4 Not give orders to any subordinate of the Village Manager, either publicly or privately. 15.5 Direct the Village Manager acting as a body,not as individual members,unless directed by a majority of the Board. 15.6 Once a project or program has been approved for implementation, not interfere with or direct the Village Manager's method of carrying out the decision,even if the project or program was conceived and initiated by an individual member of the Board,unless requested by the Village Manager or staff. 15.7 Allow the freedom and discretion necessary for the Village Manager to responsibly ensure the implementation of the Board's decisions and directions in an efficient and effective manner. CANON 16 RESPECT AND INTEGRETY As elected officials, appointed officials and appointed staff of the Village of Buffalo Grove, collectively we must act with a spirit of public service to the residents and businesses of the community with standards of conduct and integrity in everything we do. Conduct and ethical behavior must be Pair,impartial,responsible and trustworthy so as to advance the common good for the Village that we serve. Accordingly, elected officials, appointed officials and appointed staff must: Formatted:Font:s pt DeIlWd.F:Wcesklieuts11 0311 0 0 110RD1 100052662.DW 131 x)('[? l: IH r 1 _ ft,ofCodeotRhtcalBehmior[ 1p[1( UML-S1hr¢nunnhll.(IC'nLS I.Cimn�lnul�a]_E)I. 13,8Vi-1-_On<l[)ra, t_ 1. .._ 16.1 Treat everyone fairly and with respect. 16.2 Be professional and responsive. 16.3 Work to make public services accessible and effective. 16.4 Strive to make a difference to the well-being of the Village of Buffalo Grove and all its residents and business owners/operators. 16.5 Be dedicated to the highest ideals of honor and integrity in all public and personal relationships so as to merit respect and confidence. 16.6 Make decisions in a fair,objective manner,in public and understandable. 16.7 Maintain the political climate that is required to enable us to work in a collaborative way with all stakeholders. 16.8 Carry out the functions of the Village,unaffected by any personal beliefs. I6.9 Support the Village so as to provide for dynamic and unbiased advice and information. 16.10 Respect the proper and appropriate authorities that affect Village operations. 16.11 Recognize that the chief function of local government at all times is to serve the best interests of all people. 16.12 Support the right of every citizen to full and equal participation in the Village's democratic processes. 16.13 Act lawfully and objectively. 16.14 Use the Village's resources carefully and only for intended purposes, avoiding waste and abuse. 16.15 Treat information with care and use it only for proper purposes. 16.16 Work to improve the performance and efficiency of the Village as we execute day-to-day. 16.17 Be honest. 16.18 Work within the best of our abilities. 16.19 Ensure our actions are not affected by our personal interests or relationships. 16.20 Never misuse our positions for personal gain. 1621 Never allow ourselves to be placed under any obligation or perceived influence. 16.22 Avoid any activities, work or non-work, that may harm the reputation of the Village of Buffalo Grove. 16.23 To show respect for fellow elected officials,appointed officials and Village staff. 16.24 To refrain from acting}n a manner that would constitute a disturbance at any oelebNft my meeting. CANON 17 CONDUCT AT BOARD MEETINGS All meetings of the President and Board of Trustees of the Village of Buffalo Grove are governed by Chapters 2.02 and 2.03 of the Village's Municipal Code and State statutes. The Chapters apply not only to the Village Board but to all committees,commissions and boards of the Village. In addition to the Village's Municipal Code and State statutes,the following are intended as a further guide to meeting procedure- FoneatbUl.forte 9 Pt 0 W a',F:docskhents11031100110RD] l W(W2662.noc l'',l)uC'l_1Mli nbrsin111MITOLA .S I11�31nules II)1)713slx-1-2009 Draft ol'Codeof 11111ical liehav tor 17.1 The Village President, or the President Pro Tem in his or her absence, shall conduct all meetings of the Village Board, as the presiding officer. Board members shall address all questions and comments upon recognition by the Village President. Only the Village President, not individual members of the Village Board, may interrupt a speaker during a presentation. However, a member of the Board may ask the President for permission to question the speaker. 17.2 Making the public feel welcome is an important part of the governance process. No signs of partiality, prejudice or disrespect should be evident on the part of individual members of the Village Board, as well as staff, toward an individual participating in a public forum. Every effort should be made to be fair and impartial in listening to public comments. Comments,concerns s or disagreements voiced by the public should be heard and addressed_ Clarification should be requested if comments are not understood. 17.3 The Village President will maintain order during all Village Board meetings and shall take reasonable steps to ensure compliance by the public, staff and Board members. This may include, but not be limited to, indication that a comment is out of order or that further inappropriate comments may be dealt with within the authority granted to the \ i I lue President. 17A Members of the Village Board shall assist the Village President preserve decorum during meetings of the Board and shall not,by conversation or other action,delay or interrupt the proceedings or refuse to follow the directions of the Village President. Members of staff attending Board meetings shall observe the same rules of procedure,decorum and good conduct as applicable to the Village Board. 17.5 It is important to remember that the VlllaW'L._Board,_anLl Vlll❑`�e cuniniElt���.;, oateoed:s k: inuw,,loii, mid hoard, are composed of individuals with a wide variety of backgrounds,personalities,values and opinions and goals. Despite this diversity, all have chosen to serve in public office and have the obligation to preserve and protect the well being of the Village and its residents. In all cases, this common goal should be acknowledged and the Village Board must recognize that certain behavior is counterproductive,while other behavior will lead to success. 17.6 Questions of staff by members of the Village Board should be directed through the Village President to the Village Manager although the Manager reserves the right to further direct inquiries to staff so as to maintain the effective and efficient order of a meeting. Village Board members are encouraged to present their questions to the Village Manager prior to a meeting,whenever possible. Fwmattld:Font~9 Pt WOOL'F:Wocekliears11 0311 0 0 110RD WM52662.DOC" J C'.11){)C*(1Ml2_llinimmi iTOCALS I''�Cemp131notesl,t)t)$fi818-1-2(H09 )rail ol'C ok oCENcal Behavior UI X)0 i2602),I)!l(' Formatted:Font:9 pt i �Dekftd:F:I&p kli."NIO3110611ORD 1DE)A52662.DOC C'IDOC UMI: Ilhrintnx�hlLC)C'r\Lti-I1'I_cml7 i'vtcst sPD[)QR818-I []U9 E)rull ctfCudc nl litJtical}iclt.c�iu[ 814/2009 Fateri—kawfflats-are deletions Underlblkg are additions ORDINANCE NO.2009- AN ORDINANCE AMENDING CHAPTER 2.49,STATE OFFICIALS AND EMPLOYEES ETHICS ACT, OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE WHEREAS,the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970;and WHEREAS, the Village has previously enacted Ordinance No.2004-48 pursuant to the requirements of Section 70-5 of the State Officials and Employees Ethics Act,5 ILCS 430/1-1 et seq. ("Act"). NOW,THEREFORE,BE IT ORDAINED BY THE PRESIDENT and BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE,LAKE and COOK COUNTIES, ILLINOIS,as follows: Sectiwa 1• The foregoing recitals are hereby adopted and incorporated into and made a part of this Ordinance as if fully set forth herein. §gAga Chapter 2.49,State Officials and Employees Ethics Act,of the Buffalo Grove Municipal Code is amended to read as follows: 1.General Padiftns 2.49.010 Adoption of Act. A. The regulations of Sections 5-15(5 ILCS 43015-15)and Article 10(5 ILCS 430/10-10 through 1040)of the State Officials and Employees Ethics Act, 5 ILCS 430/1-1 et seq., (hereinafter referred to as the"Act" in this Section)are hereby adopted by reference and made applicable to the officers and employees of the Village to the extent required by 5 ILCS 430n0-5. B. The solicitation or acceptance of gifts prohibited to be solicited or accepted under the Act,by any officer or any employee of the Village,is hereby prohibited. C. The offering or making of gifts prohibited to be offered or made to an officer or employee of the Village under the Act,is hereby prohibited l D. The participation in political activities prohibited under the Act, by any officer or employee of the Village,is hereby prohibited E. For purposes of this Chapter, the terms "officer" is defined as an elgrted or appointed official of the Village; regafliless of whether the official is com sated 5 JLCS 430/70- F. For puMses of this Cha ter the term"emplp Lee is defined as a full- time,part-time,or contractual empipy=gf tLw Village.(5 ILCS 430/70-5(c_ G. The penalties for violations of this Chapter shall be the same as those penalties set forth in 5 ILCS 430/50-5 for similar violations of the Act. 2.49.020 Existing Ethics Ordinance. This Chapter does not repeal or otherwise amend or modify Chapter 2.48 of the Village Code which regulates the conduct of Village officers and employees. To the extent that Chapter 2.48 is less restrictive than this Chapter, then the provisions of this Chapter shall prevail in accordance with the provisions of 5 ILCS 430/70-5(a). IL Ethics Commission Section 2.44A30_Ethics Commission Created A. Tlt re is bgr-ebycreated a commig§ion to beIcaowp as the Ethics Commission of e ViIlue of Buffalo Grove, The Commissign shell be comprised of seven{7)members @ppointed-by the Yflkme ftsidmtd with the MIgglLt of1he Board of Trustees. All members shall be residents p)'t Village and eligible to vote throughout their respective terms of office. No shall be MRgmted as a member of the Connnission who is related.either by blood or by mggLaze u to the de j=of first cousin,to my elected officer of the Village. B. Appoi=ents shall be,fora one-two-, or ear term to run from MU 1 o ro ' to A 3 's the ex ion of initial which L their term on the date of ammintment An immeut hereundg shall not exceed the full terra to which the Vill a President was elected. C.The Vill=President_by and with the advice and consent of the Board of Tru§teea shall Formatted:Indent,,Left 0.2-7, No in a of the--m-embers as ChaiMmm @Ud one of the members as Vice, iu bullets or numbering D. The Corp=te Authorities shall.establish rules of procedure for.the Commis4ion. Section 2.49 040 Meetinm aRgMm and voting A. Meetings of the Commission shall be held at the pill of the Chairperson or a g a majority Fonaatted:Font.11 pt,Not Bold, of the Commission shall determine. i underirne 1 Formmw:Indent:Left 0.25` B.A ma'ori of the Commissioners holdingoffice"I co itute a uorum. An affirmative - i Rmna tt+edr Indent:Left: 0.25'. No i vote of the maig ty of the Commissioners holding office shall pru 1. burghs or numbering,Tabs:Not at 0.69' 2 Seal n 2.49.050 Removal of a homer The Village President by and with the consent of the Board of Trustees,rnay remove a Commis i n f inggmRgencL agalpaof duty or malf office after service on the Commissioner by certified mail.return receipt requested,of a coon of the written charges Aegnst the Commissioner and after REmidjU an MgfqMily to be how in Rmm or by ommwl upon not less than ten I s'Lotice. V pncies all be filled in the swnc m4uner as origirtal =2intments. aRc§_Dn 2.j2M Powers and Dwtks '_The Commission shall have the,LolIowing Rowers and duties: A. To recommend tothe Corporate Authorities modifications to its procedures and rules governing the.perfoMMce of its duties and the exercise of its powers. B. Upon re.ge�ipt of a signed.notarized.complaint,to investigate,conduct tieminga and deliherations,make recommendations to the Corporate Aothgnties for disciplinary actions and/or_fnes. The Commission shall,however,act only„&&the receipt of a written com laint alleging viQjifign-QfthisCha M and not yM its own C. To receive information from the p9blic RggWing to its i vesti ions and to ire additional information and documents from persons,who may have violated the provisions of this,Chapter. D. To com l the ggmd_an-M of vntnmm and to ggMMI the Mpdmoon pfbggUan wrtinent to an investi lion. It is the obligation of all officers and em to ees of the Village to cooperate with the Commission during the course of its investi ons. E. The RQVM and duties of the Commission are Hmi ed,tQ matters clearly with the purview of this C ter. Section L49.070 Complaints and Procedures A. Any pemn may file_a written complaint of an alleg;d violation of this with the VilWe-Clo& The m dft Mpla=shall idmlify with fi a&Wed off-enda d the alleged violation. The com lint must be si o hint and his orher signature notarized. B. Within 3 business da after the n=i of a q l ' the Vill Clerk shall d by certified mail, a notice ton=dent that oe_mpIsint has beenfi hi or her and a cape of the complaint. Within throe(33) business days after the recejo ofa 9=lainL the Villya Clerk shall swd by cpwfled mail,return racx��guesuA a MMmadon of the.Mimof the complaint to the com lainant. A cgo of the complaint shall be forwarded to the Villaze Presidw and the Village Manager. C. Th dent shall have 1 ess da after mail' of th com l ' tofile a written response thereto. The response"tr,Eyed upon the Village Clerk In the event a written Lup9m is not fike4wlthmh §Rid ten 00 business darh then it sh 1 be 3 ed that the all ins in the MLIaint am deniedenet H . A gM of the response shall be forwarded to the Village Per }dem and the Village_Manw A The Corporate Authorities shall meet as soon as practicable,after receio by the Village Clerlc..of the complaint and any response thereto. The Village Board shall consider the allegations of the complaint and d sgonse thereto and EhgL by majofitg vote,either dismiss the complaint as being unfounded or refer the complaint and re once to-for o the Ethics Com fission for i vesti on d recommendation, E. Within three(3)business,days after mgOg of the,refgral from the Village„Board the Commission shall send by certified mail.return receipt requested.a notice to the elomplainant and the respdent of the date,time and place of a meeting of the Commission tod&xniae,the sufficiency of the coma int and,to,establish whether mbable cause exists to ymmd. F, UM not less than 48 hours'public notice the Commission shall meet to review the sufficiency of the complaint and,if the complaint is deemed sufficient to allege a violation CbwW,to dotgrmine whether there is probable gps c based on the evi e b the com to The Commi 'on shall j§=noti the complainant and the despondent of the Commission's ruling on the sufficiency of the corn 1 'nt if n on 1c cause to pmceedseven 7 businMdays after the le cawe meeting. G. If he complaint is deemed sufficient to alleggviolation of this and there is a 499Mination of probable cg_y,se then the Commission's notice to the psrtiek shall include a hearing dAte scheduled with thirty(30)days ift,the probable cause meeting. If the complaint is deemed not sufficient to allege a violation or it there is no determination of probable cause,then the Commission shall send by certified mail rekuQ mmipt mquested. notice to the Vwties of the decision to dismiss the complaint H. If the complaint is deemed sufficient to allege a violation of this Chapter,then the Commission shall notify in writing the attorney designated by the Corporate Authorities to p—row=such actions an 1 U=mit to the @AQmn the comp[aig an thereto and all additional documents in the custody of the Commission concerning the alleged violatim L On the scheduled a and mpQqA1=48 hours'public notice of the meeting.the Commission shall conduct a hearing on the hint and shall all w both ies the opportunity to present tesbmgpy and evidence. The complainant and the respondent shall have the ri t to mM is dLWMM.call witnesses and cross examine esses. The formal and tee 'cal rules of evidence shall not 1 at the h . Evidence,including hea@a n in the conduct if it it of a type commonly relied upon by a reasonably Y p6ki�tted only prudMtt affairs. J. MU 30 days aft the date the hegdne or an recessed hearing is concluded. the Commission shall either CiLcasmiss the complaint or ii issue its findings and recommendation to the Cgporate Authorities. NC. TteCMpg=A orities,upon receipt and review of the findi Qs and recommendations of the Commission May accept or reject fg recommendation of the Commission or may remand the matter to the CoMission for fin•ther pEMdWo If the CQfp t 4 Authorities determine that a violation of this CIL= has ocmred then the mgy take the ' to a and/or disciplinn action 4=nst the ndent. In ro riate circumstan the-Cor vorate Authorities,as# ro riate to the case ma also direct that appropriate administrative,or legal proceedings be instituted for the purpose of h posing fines and/or removal of the,wpginted Official or emplayee from-office vrovidod that the CorMte Authorities may not remove an elected officer from office. Any disci lip mmided for under this Chapter shall cam I with any collective bAmR agreement applicable to the res2gr ent. 1. A complaint allgkg a solution of this Cbmter must be filed within one 1 the all ed violation. Soction 2.49.080 XaW or Frivolous Complaints Any person who knowing makes a false,misleading or unsubstantiated statement or Claim in a complaint is subject to prosecution for pgdm a Dossible civil liabili . If gft reviewinga complaint and a response thereto,it is determined that,the complaint is groundless and appears to have been filed in bad faith or for the puMpgg of b@MMM or that intentional) false or malicious information,has been provided then the Viljgge,Attorney at the Corporate Authorities directio&shall refer the matter to the W1"pdA2d law enforcement authority_for review and possible prosecution, A Village officer who seeks to take civil action regarding, My such complaint shall do so at their own expense, III.Amendments: 5evers611ity 2.49.090 4^430 Future Amendments to State Officials and Employees Ethics Act. Any amendment to the Act that becomes effective after the effective date of this Chapter shall be incorporated into this Chapter by reference and shall be applicable to the solioitation, acceptance, offering and making of gifts and to prohibited political activities. However, any amendment that makes its provisions optional for adoption by municipalities shall not be incorporated into this Chapter by reference without formal action by the Corporate Authorities of the Village. 2.49100&4%M Future Declaration of UnconstitutTionallty of Act: A. If the Illinois Supreme Court declares the Act unconstitutional in its entirety, then this Chapter shall be repealed as of the date that the Illinois Supreme Court's decision becomes final and not subject to any further appeals or rehearings. This Chapter shall be deemed repealed without further action by the Corporate Authorities of the Village if the Act is found unconstitutional by the Illinois Supreme Court. B. If the Illinois Supreme Court declares part of the Act unconstitutional but upholds the constitutionality of the remainder of the Act,or does not address the remainder of the Act, then the remainder of the Act as adopted by this Chapter shall remain in full force and effect;however,that part of this Chapter relating to the part of the Act found unconstitutional shall be 5 deemed repealed without further action by the Corporate Authorities of the Village." Section 2. If any section, paragraph, clause or provision of this ordinance shall be held invalid,the invalidity thereof shall not affect any other provision of this ordinance. Section 3. This ordinance shall be in fill force and effect from and after its passage, approval and publication. This ordinance may be published in pamphlet form. AYES: NAPES: ABSENT: PASSED: 2009. APPROVED: 2009. PUBLISHED 2009. APPROVED: Village President ATTEST: Village Cleric F:ldocslclients1103110011ORD100052491.DOC 6 ORDINANCE NO. 2009— AN ORDINANCE AUTHORIZING PLACEMENT OF "GOVERNORS HOMETOWN AWARD" SIGN WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, Section 14.36.010.M. Public Signs., of the Village of Buffalo Grove Municipal Code, provides for the Village to authorize signs on public property for a public purpose; and WHEREAS, the Buffalo Grove Park District desires to place their Governors Hometown Award sign at the entrance to the Twin Creeks Park; and WHEREAS, the Buffalo Grove Park District and community volunteers were presented this award for their dedication to and their continued support of the "Buddy Baseball League;" and WHEREAS, it is the opinion of the Corporate Authorities of the Village of Buffalo Grove that the proposed sign serves a public purpose and benefits the residents of Buffalo Grove. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The Governors Hometown Award sign shall be placed at the location identified on Exhibit "A". Section 2. This Ordinance shall be in effect from and after its passage and approval. This Ordinance shall not be codified. AYES: NAYS: ABSENT: PASSED: 12000 APPROVED: 12000 APPROVED: Village President ATTEST: Village Clerk e r �u yu . LJ 6 P Li rn w.� ry� w mm S o' CI", 12 m. rv tl" '91Co , aZZ, H �r x U) mm W f k r �I d aS Nn.� pylM"rvr � ..� hem r. vuwr.puwr-nmi vmu.. �mmmmmmm. �1 W� ... ol cri Ol h ti v p are a � A � r fl mom. rIn � w � ra: m -vt Lp ORDINANCE NO.2009- AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW,THEREFORE,BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE,COOK AND LAKE COUNTIES,ILLINOIS.As follows: Section 1. Subsection A. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows: A. Class A. Licensee and d/b/a Address 1. Luma Limited. d/b/a Lou Malnati's 85 South Buffalo Grove Road 2. Select Restaurants,Inc. d/b/a Winberie's Restaurant 800 Lake-Cook Road and Bar 3. Rack `Em Up Chicago,Inc. 312 McHenry Road 4. Zaa,Inc. d/b/a Little Italian 1175 McHenry Road 5. The Schwaben Center 301 Weiland Road 6. Mongolian BBQ Palace,Inc. 154-158 McHenry Road 7. Outback/Chicago-I,Limited Partnership 720 Lake-Cook Road d/b/a Outback Steakhouse 8. Foods by M.E.III,Inc. d/b/a 1281 W. Dundee Road The Melting Pot Restaurant 9. Las Palmas Restaurant,Inc. 86 W. Dundee Road 10 JBM Hospitality,LLC d/b/a 48 Raupp Boulevard Village Bar&Grill 11. Midas Banquets,Inc. d/b/a Astoria Banquets 1375 W. Dundee Road 12. Progressive Management Services,LLC 401 Half Day Road 13. EsKape Entertainment Center LLC 350 McHenry Road 14. Cafe Madras,Inc. d/b/a India House 228 McHenry Road 15. Mt. Diamond Corp. d/b/a Kum Kang San Restaurant 1329 W. Dundee Rd. 16. Cy's Crab House North,Inc. d/b/a 301 North Milwaukee Avenue Adam's Roadhouse Sports Bar&Grill 17. Chicago Indoor Racing LLC 301 Hastings Lane 18. Chef Adam,Inc. d/b/a 301 Weiland Road The Grove Banquets and Catering 19. Cummings and Jacob Holdings LLC 100 McHenry Road dba Buffalo Wings and Rings 20. La Minita,Inc. d/b/a 220 N. Milwaukee Avenue Mi Mexico Mexican Restaurant 21. JPJK,Inc. d/b/a Wooil Restaurant 185 N. Milwaukee Avenue 22. Prairie House Realty LLC 2710 Main Street Section 2 A. A Class A license for Chicago Indoor Racing,301 Hastings Drive is reserved. This reservation is subject to the applicant completing Village requirements for said license on or before December 17, 2009. The Village Manager shall have the authority to extend the December 17,2009 date for good cause shown, and if not so extended,this reservation shall cease. A Class A license previously issued to Catering by Michaels,Inc.,301 Hastings Drive is hereby revoked. B. This Section shall not be codified. Section 3 This Ordinance shall be in full force and in effect from and after its passage and approval. AYES: NAYS: ABSENT: PASSED: APPROVED: Village President ATTEST: Village Clerk 1650 LEIDER LANE, PEERLESS BRIDGE, LLC — SIGN CODE, SECTIONS 14.20.050 AND 14.20.080, TO ALLOW AN ADDITIONAL WALL SIGN ON THE NORTH ELEVATION OF THE BUILDING THAT DOES NOT FACE THE PUBLIC RIGHT-OF-WAY Mr. Mark Christensen, Peerless Bridge, LLC, 700 Commerce Drive, Suite 160, Oak Brook, Illinois 60523, was present and sworn in. The public hearing notices published in the Daily Herald on June 25, 2009 were read. Mr. Christensen explained that these variances were previously granted. The variances expired as the permits were not secured. At 1650 Leider Lane, known as the Primesource building, they would like to place the wall mounted signs on the east and north facades of that building. Ch. Entman stated that there is no Village Engineer's report on 1650 Leider Lane. Ch. Entman asked if the proposed signs are identical to what was previously granted. Mr. Christensen stated that the signs are identical. Ch. Entman asked if the Petitioner is aware that some of the signs are up already. Mr. Christensen replied that the Primesource sign was installed and when they found out that the sign was not permitted properly, they were advised that they needed to go through the variation process again. Ch. Entman asked who put the Primesource sign up. Mr. Christensen stated that their sign contractor installed the sign on behalf of and at the direction of Primesource. He was not involved in the project at that time. Ch. Entman asked who the sign contractor was. Mr. Christensen does not recall. Ch. Entman asked for the Petitioner to relay to the sign contractor that the Zoning Board does not like when signs are installed without permits. Ch. Entman stated that the variances were approved once and he does not have any issues with the request. Com. Windecker stated that he is glad to see that the leasing sign has been moved out of the public right-of-way. He advised not to move the sign back. Ch. Entman read a portion of the memorandum addressed to the Zoning Board of Appeals from Brian Sheehan dated July 21, 2009 that pertains to this request: "These variations were previously approved, but permits were not secured in time and the variations expired. The Prime Source wall sign has already been installed without permit." There were no additional questions or comments from the Commissioners. There were no questions or comments from the audience. Com. Lesser made the following motion: I move we recommend to the Village Board to grant the request made by Peerless Bridge, LLC, 700 Commerce Drive, Suite 160, Oak Brook, Illinois 60523, for variance of Sign Zoning Board of Appeals Draft Minutes July 21, 2009 Peerless Bridge, LLC, 1650 Leider Lane Code, Section 14.20.050, pertaining to Industrial Districts; and Section 14.20.080, pertaining to Wall Signs, for the building located at 1650 Leider Lane, for the purpose of allowing an additional wall sign on the north elevation of the building that does not face the public right-of-way. Pursuant to Sign Code, Section 14.44.010, Sub-section B. Com. Dunn seconded the motion. Roll Call Vote: AYE—Stein, Dunn, Windecker, Lesser, Shapiro, Au, Entman NAY—None ABSTAIN—None Motion Passed 7 to 0. Item to appear on the August 17, 2009 Village Board agenda. Zoning Board of Appeals Draft Minutes July 21, 2009 Peerless Bridge, LLC, 1650 Leider Lane ZONING BOARD OF APPEALS VILLAGE OF BUFFALO GROVE, ILLINOIS FINDINGS OF FACT ON VARIATION OF SIGN CODE THE BUFFALO GROVE ZONING BOARD OF APPEALS HEREBY MAKES THE FOLLOWING FINDINGS OF FACT AND CONCLUSIONS: L THE SUBJECT PROPERTY: A. Applicant: Peerless Bridge, LLC B. Location: 1650 Leider Lane C. Type of Sign: Wall Sign D. Characteristics of Sign (including size): 2'9"xl2'8"painted"Loyal Blue" sign on the north elevation of the building. E. Lot Characteristics: Irregular-shaped lot in the Industrial District. IL CHARACTERISTICS OF THE SURROUNDING AREA: North—Lincolnshire South—Unincorporated Lake County East- Industrial District West- Lincolnshire III. VARIATION SOUGHT: Sign Code, Section 14.20.050,pertaining to Industrial Districts; and Section 14.20.080,pertaining to Wall Signs, for the purpose of allowing an additional wall sign on the north elevation of the building that does not face the public right- of-way. IV. EXHIBITS DEPICTING VARIATION: A. Exhibit"A"—Site Plan dated December 18, 2007. B. Exhibit"D"—Letter dated June 9, 2009. C. Exhibit"E"—Proposed sign rendering dated December 18, 2007. V. VILLAGE ENGINEER'S REPORT Dated: N/A Conditions: VI. VARIATION POWER & CRITERIA: Draft Findings of Fact Peerless Bridge LLC, 1650 Leider Lane July 21,2009 Page 1 of 3 Sign Code, Section 14.44.010, Sub-section B. VIL PUBLIC HEARING: After due notice as required by law, a copy of said publication notice being attached hereto as Exhibit C, the Zoning Board of Appeals held a public hearing regarding the proposed variance on Tuesday, July 21, 2009 at the Village Hall, 50 Raupp Blvd., Buffalo Grove, IL 60089 at 7:30P.M. The following individuals testified at the hearing and presented documentary evidence: Mr. Mark Christensen, Peerless Bridge, LLC, 700 Commerce Drive, Suite 160, Oak Brook, Illinois 60523 The following objectors appeared at the hearing: None The following sent written objection prior to the hearing: None Attached hereto and made a part hereof as Exhibit J are the minutes of the Zoning Board of Appeals meeting held on Tuesday, July 21, 2009. VIIL FINDINGS: The Zoning Board of Appeals finds that the criteria as set forth in Section 14.44.010, Subsection B of the Sign Code have been met in that the Petitioner has shown: 1. The proposed signage is of particularly good design and in particularly good taste. 2. The entire site has been or will be particularly well landscaped. IX. CONDITIONS: The variance shall be subject to the following conditions: 1. The sign is to be installed per the exhibits submitted with the application. X. CONCLUSION: The Zoning Board of Appeals, by a vote of 7 to 0, recommends to the Village Board to grant the request made by Peerless Bridge, LLC, 700 Commerce Drive, Draft Findings of Fact Peerless Bridge LLC, 1650 Leider Lane July 21,2009 Page 2 of 3 Suite 160, Oak Brook, Illinois 60523, for variance of Sign Code, Section 14.20.050,pertaining to Industrial Districts; and Section 14.20.080,pertaining to Wall Signs, for the building located at 1650 Leider Lane, for the purpose of allowing an additional wall sign on the north elevation of the building that does not face the public right-of-way. Dated—July 21, 2009 VILLAGE OF BUFFALO GROVE, IL Bruce Entman, Chairman Zoning Board of Appeals Draft Findings of Fact Peerless Bridge LLC, 1650 Leider Lane July 21,2009 Page 3 of 3 Public Hearing PUBLIC NOTICE Is hereby yen that the Buffed*Grove Zoning Board of Appeals will hold a Public Hearing at 7:30 P.M.on Tuesday July 21,2009 in the Council�ham- tiers of The Village Hall,50 Raupp Boulevard. Request is being made by Peerless Bridge LLC, 700 Commerce Drive,Suite 1601, Oak Brook,Illinois 60523,for variance of Sign Code,Sec- tion 14.20.050,pertaining to Industrial Districts; and TO: ZONING BOARD OF APPEALS COMMISSIONERS Section 14.20.=,pertaining to Wall Signs,for the build- ing located at 1650 Lefder Lary,for the pa=ppoossee of al- lowing an addlTlorwl wall FROM: BRIAN SHEEHAN sign on The north elevation of the building that does not face the public right-of-way. Deputy Building Commissioner/Operations Legal DeSQ pt Lot 3 in the Final Platt ;of Ap- takisic Creek Corporate Park,being a Subdivision of part of the northwest quar- DATE: June 30 2009 ter of Section 27,Township 43 north,Range 11,east of the Third Principal Merid- ian, according to the PIaT thereof recorded August 11, 2008 as Document Number ATE OF PUBLIC HEARING: Tuesday, July 21, 2009 6379M,in Lake County,IIu- nois. 7:30 P.M. —Council Chambers, Village Hall Commonly known Buffalo Grove,Illinois 600f19 50 Raupp Boulevard, Buffalo Grove, Illinois VILLAGE OF BUFFALO Bruce Entman,Chairman Zoning Board of Appeois Published to Doily Herald RE: 1650 Leider Lane, Peerless Bridge, LLC J,'e25,20a9Ui625921N Sign Code, Sections 14.20.050 and 14.20.080 Attached please find the documents and exhibits that have been submitted for the following variance: Request is being made by Peerless Bridge, LLC, 700 Commerce Drive, Suite 160, Oak Brook, Illinois 60523, for variance of Sign Code, Section 14.20.050, pertaining to Industrial Districts; and Section 14.20.080, pertaining to Wall Signs, for the building located at 1650 Leider Lane, for the purpose of allowing an additional wall sign on the north elevation of the building that does not face the public right-of-way. Notice of this public hearing was published in the Daily Herald. If you have any questions regarding this matter do not hesitate to contact me at 459-2530. Brian Sheehan BS/jk Attachments VILLAGE OF , a BUFFALO GROVE Department of Building&Zoning Fifty Raupp Blvd. Buffalo Grove,IL 60089-2196 Phone 847-459-2530 Fax 847-459-7944 June 30, 2009 Mr. Mark Christensen Peerless Bridge, LLC 700 Commerce Drive, Suite 160 Oak Brook, IL 60523 Dear Mr. Christensen, This is to inforrri you that the Zoning Board of Appeals public hearing relative to your request for variance of the Sign Code at 1650 Leider Lane,has been scheduled for Tuesday, July 21, 2009 at 7:30 P.M. in the Council Chambers of the Village Hall, 50 Raupp Boulevard. A copy of the Agenda is enclosed. You, or an authorized representative, must attend the meeting to answer any questions the Zoning Board Commissioners may have. If you have any questions, please do not hesitate to contact me at(847)459-2530. Sincerely, Brian Sheehan Deputy Building Commissioner/Operations BS/jk Enclosure VILLAGE OF BUFFALO GROVE Department of Building 8 Zoning Fifty Raupp Blvd. Buffalo Grove,IL 60089-2196 Phone 847-459-2WO Fax 847-459-7944 APPLICATION FOR VARIATION APPLICANT Peerless Bridge, LLC ADDRESS_ 700 Commerce Drive, Suite 160, Oak Brook, IL 60523 TELEPHONE NUMBER (312) 980-2067 ADDRESS OF SUBJECT PROPERTY 1650 Leider Lane PROPERTY IS LOCATED IN THE In ZONING DISTRICT LEGAL DESCRIPTION OF SUBJECT PROPERTY: See attached legal description. = = SECTION OF MUNICIPAL CODE FROM WHICH VARIANCE IS REQUESTED: SU PURPOSE OF VARIANCE: See attached letter Applicant must submit a letter stating what the practical difficulties or particular hardships are in carrying out the strict letter of the Zoning Ordinance and describing the proposed work or change in use. A plat of survey or plot plan,drawn to scale,must be attached hereto and made a part of this application. Petitioner must submit proof of ownership such as a deed,title insurance policy,trust agreement,etc. I(we)hereby certify that the legal title of the premises being the subject of this application is vested in Peerless Bridge, LLC and that all statements contained in this application are true and correct. I(we)further understand that any misrepresentation in connection with this matter may result in a denial of the relief sought. Furthermore,I(we)have attached a list containing the names and addresses of all contiguous property owners if requesting a fence variation,OR a list of all property owners within two hundred fifty(250)feet in each direction of the subject property for all other variations;exclusive of public ways,as such are recorded in the Officer of the Recorder of Deeds ok County and/or Lake County. PLICANT OWNER,PARTNER IN TITLE,CORPORATE OFFICER, BENEFICIARY OF TRUST AGENT (Strike out all but applicable designation) If signed by an Agent,a written instrument executed by the owner,establishing the agency,must accompany this application. FILING FEE MUST ACCOMPANY THISS APPLICATION FEE PAID S. /oZS vC� RECEIPT NUMBER PS9 17 9 DATE U This instrument was.prepared by: ®����®�I�Utll��lllll�lllll�� ImaAeH o44xeoaa000a. Tvue. DW Goodwin Procter,LLP Reoorded: r/0" zone at so:45:to AN Reoe., : 9WOM1014 601 South Figueroa Street,41'Floor Total Asats �►a.01 Paso t ai e IL Re�ntal HaU61ns1 Fund: 4.00 Los Angeles,California -90017 Mary alleayVIL Rooenter Heoorder Atm: Dean Pappas,l q. FL1e8423811 SPECIAL WARRANTY DEED Tf1IS SPECIAL WARRANTY DEED is made .as of they. ra. day of January, 2009 by Peerless Bridge, LLC, an Illinois Limited .liability company having its principal business at c/o Bridge Development Partners, LLC,700 Commerce Drive, Suite 160, Oak Brook. Illinois, 60523 ("Grantor"), for an in consideration of Ten and 00t100 ($10.00) Dollars and other good and valuable consideration in hand paid,by these presents does REMISE,RELEASE,ALIENATE and CONVEY to Aptakisic Creek Corporate Park, LLC, a Delaware limited liability company,having an address of clo Bridge Development Partners,LLC,700 Commerce.Drive,Suite 160,Oak Brook, 1`'1 Illinois, 60523 ("Grantee"), forever, the following descrlbed real estate situated in the County of 1^ Lake, in the State of Illinois, to wit: Sce Exhibit "A" attached hereto and made a part he reoi, � together with all and singular heredit=ents and appurtenances belonging there, or in any way appertaining, and the reversion or reversions, remainder or remainders, rents, issues and profits a thereof and all the estate,right,title,interest,claim,or demand wlistsoever of the Crrantar;eitJMr at Q law or in equity of in:and to the above-described premises.including buildings,improvements and 'Q fixtures now or hereafter located thereon,systems and facilities, if any, to provide electric power, gas, sewer, water and other utilities and all privileges, rights, easements, hereditaments and appurtenances thereto belonging;and all right,title and interest of party,of the first part in.and to all streets, alleys, passageways and other rights-of-way included therein or adjacent thereto,before or after their vacation. Property Address 1700, 1701 anal 1650 LeiderLaue,Buffalo Ci.rove,Illinois Permanent Index Number(s): 15-27-100-010; 15-27-100-031;and 15-27-100.032 TO HAVE AND TO HOLD the said premises as described above, with the appurtenances, 1+� unto the Grantee,forever,subject to the Permitted Exceptions listed on Exhibit"B"attached-hereto and made a part hereof. And Grantor,for itself and its successors,does covenant,promise and agree to and with the Grantee and its successors that it has not done or suffered to be done,.anything whereby the said premises hereby granted are, or way be, in any manna'encumbered or charged, except,as herein +� recited;and that it is lawfully seized of said real estate in fee simple;and that-it has good right and t� lawful authority to sell and convey said real estate;and that it WILL WARRANT AND DEFEND, `v said premises against all persons lawfully claiming,or claim the same,by, through or under it and none other. �. VILLAdE OF BUFFALO t3ROVl'- HEALESTATETHANSFERTAX IARDP_'47544A 1 1 8 Doc Number: 6423811 Page 1 of 8 IN WITNESS WHEREOF, this Special Warranty Deed has been executed by Grantor on and as of the date first above written. PEERLESS BRIDGE, LLC, an Illinois limite bility company By: Name: Title: Manager State of Illinois ) Ss. County of Cook } 11 ,4TJZXJA .4N6tlhl�a Notary Public in and for said County in the State aforesaid, do hereby certify that 0,,Mjd T. *,di n ,the Manager of Peerless Bridge, LLC,an Illinois limited liability company, personally known to me to be the same person whose name is subscribed to the foregoing instrument, appeared before me this day in person and acknowledged that he signed and delivered such instrument as his own free and voluntary act for the uses and purposes set forth therein. Given under my hand and official seal,this day ov mber, 2 8. estop OFFICIAL SEAL otary lic PATRICIA A MANGUNE / 30,�.I�Z Notary Public-stab of IUUoIt My Commission Expires: [,y comrnlsslon Ex Trot loin.30,2012 After recording return to: Send subsequent tax bills to: Drinker, Biddle &Reath LLP Aptakisic Creek Corporate Park,LLC 191 North Wacker Drive, Suite 3700 c/o Bridge Development Partners, LLC, Chica`o,Illinois 60606 700 Commerce Drive, Suite 160, Attn: Krista Watson Oak Brook, Illinois,60523 [AITY2 ia7544A 2 i BRIDGE ZONING BOARD OF APPEALS EXHIBIT June 9, 2009 Zoning Board of Appeals Village of Buffalo Grove Department of Building and Zoning 50 Raupp Blvd. Buffalo Grove, IL 60089 Re: Application for Sign Code Variance for 1650 Leider Lane Zoning Board of Appeals: We are requesting a variance from Section 14.20.050 to permit two wall signs for the single occupant on the parcel. The dimensions of the wall signs and the materials used will comply with the Village Sign Code and will complement the building on which the signs will be painted. Two wall signs are necessary on the parcel in order to enable visitors to identify the building and its occupant ("PrimeSource"). The wall signs will be painted on the two wall faces that form the northeast corner of 1650 Leider Lane, with a break of a few feet at the corner. The wall sign on the north face is necessary for vehicular traffic coming from the north on Leider Lane, the main vehicular access to the building. The wall sign on the east face of the building is necessary and appropriate because the sole entrance to the building is located on this face. The proposed signage will not have any negative affects on the appearances of the Park from Aptakisic Road or neighboring parcels. A variance as noted above was previously granted however, since a permit was not applied for, the variance expired. Should you have any questions or concerns, please do not hesitate to contact me. Sincerely, Mark Christensen Site Location : 1650 Leider Lane Site Location PX C CP LD Cn Cl 1700 1701 rn ko 0 n 1650 rn 855 0 w 0 1625 1600 880 900 ASBURY VILLAGE OF ' BUFFALO GROVE Department of Building&Zoning Fifty Raupp Blvd. Buffalo Grove,IL 60089-2196 ?hone 847-459-2530 "ax 847-459-7944 June 30, 2009 Dear Property Owner, This is to inform you that a public hearing before the Zoning Board of Appeals is being scheduled for Tuesday, July 21, 2009 at 7:30 P.M. in the Council Chambers of the Village Hall, 50 Raupp Boulevard. Request is being made by Peerless Bridge, LLC, 700 Commerce Drive, Suite 160, Oak Brook, Illinois 60523, for variance of Sign Code, Section 14.20.050,pertaining to Industrial Districts; and Section 14.20.080, pertaining to Wall Signs, for the building located at 1650 Leider Lane, for the purpose of allowing an additional wall sign on the north elevation of the building that does not face the public right-of-way. Notice of this public hearing was published in the Daily Herald. As a neighboring property owner, you are hereby notified of the public hearing and invited to attend if you wish to be heard. A copy of the Agenda is enclosed for your convenience. If you have any questions pertaining to this matter, please do not hesitate to contact me. Sincerely, Brian Sheehan Deputy Building Commissioner/Operations BS/jk Enclosure 1701 LEIDER LANE, PEERLESS BRIDGE, LLC — SIGN CODE, SECTIONS 14.20.050; 14.20.070; 14.40.025; AND 14.40.145, TO ALLOW MORE THAN ONE GROUND SIGN TO BE LOCATED ON THE PARCEL; TO ALLOW THE BUILDING IDENTIFICATION GROUND SIGN TO BE LOCATED WITHIN TWO HUNDRED FIFTY (250) FEET OF THE EXISTING LEIDER GREENHOUSE GROUND SIGN LOCATED ON THE SAME SIDE OF THE STREET; TO ALLOW THE LEIDER GREENHOUSE SIGN, WHICH IS AN EXISTING OFF-PREMISES GROUND SIGN WITH CHANGEABLE COPY, TO BE RELOCATED ON THE SAME PROPERTY WITH THE PROPOSED LOCATION TO BE WITHIN TWO HUNDRED FIFTY (250) FEET OF THE BUILDING IDENTIFICATION GROUND SIGN. Mr. Mark Christensen, Peerless Bridge, LLC, 700 Commerce Drive, Suite 160, Oak Brook, Illinois 60523, was present and sworn in. The public hearing notices published in the Daily Herald on June 25, 2009 were read. Mr. Christensen explained that these variances were previously granted. The variances expired as the permits were not secured. At 1701 Leider Lane, the previous variance requested involved placing two (2) signs within two hundred fifty (250) feet of each other. One of the signs is the existing Leider Greenhouse sign. The sign is now in the Lake County right-of-way that has been dedicated to Lake County. They are on the verge of conducting the major roadwork after Com Ed and AT&T relocate their lines. They have to relocate the sign out of the right-of-way. They have given Leider Greenhouse easement rights to install their sign on the Peerless Bridge property located at 1701 Leider Lane. In addition to that sign, they need a tenant identification ground sign for the building. They have designated the sign locations on the exhibits submitted. They are not requesting any other sign requests at this time. They have a tenant occupying both buildings, all of one building and part of another building. Ch. Entman read the Village Engineer's memorandum addressed to Brian Sheehan dated July 6, 2009 which states: "I have no comments on the proposal." Ch. Entman asked if the proposed signs are identical to what was previously granted. Mr. Christensen stated that the signs are identical. The sign at 1701 Leider Lane is not installed and the Leider Greenhouse sign is existing. Ch. Entman stated that the variances were approved once and he does not have any issues with the request. Com. Windecker stated that he is glad to see that the leasing sign has been moved out of the public right-of-way. He advised not to move the sign back. Ch. Entman read a portion of the memorandum addressed to the Zoning Board of Appeals from Brian Sheehan dated July 21, 2009 that pertains to this request: "These variations Zoning Board of Appeals Draft Minutes July 21, 2009 Peerless Bridge, LLC, 1701 Leider Lane were previously approved, but permits were not secured in time and the variations expired. The Prime Source wall sign has already been installed without permit." There were no additional questions or comments from the Commissioners. There were no questions or comments from the audience. Com. Lesser made the following motion: I move we recommend to the Village Board to grant the request made by Peerless Bridge, LLC, 700 Commerce Drive, Suite 160, Oak Brook, Illinois 60523, for variance of Sign Code, Section 14.20.050 (allowable number of signs) for the purpose of allowing more than one (1) ground sign to be located on the parcel; and Section 14.20.070 (distance between ground signs)to allow the building identification ground sign to be located within two hundred fifty (250) feet of the existing Leider Greenhouse ground sign located on the same side of the street for the property located at 1701 Leider Lane. Request is also being made by Peerless Bridge, LLC, 700 Commerce Drive, Suite 160, Oak Brook, Illinois 60523, for variance of Sign Code, Section 14.20.050 (allowable number of signs); Section 14.40.025, (Changeable Copy Signs); Section 14.40.145 (Off- Premises Signs) and Section 14.20.070 (distance between ground signs) for the property located at 1701 Leider Lane, for the purpose of allowing the Leider Greenhouse sign, which is an existing off-premises ground sign with changeable copy, to be re-located on the same property which it currently exists. The proposed location will be within two hundred fifty (250) feet of the building identification sign for 1701 Leider Lane. Subject to the Village Engineer's memorandum dated July 6, 2009. This request is identical to the previously approved variations. Pursuant to Sign Code, Section 14.44.010, Sub-section B. Com. Windecker seconded the motion. Roll Call Vote: AYE—Stein, Dunn, Windecker, Lesser, Shapiro, Au, Entman NAY—None ABSTAIN—None Motion Passed 7 to 0. Item to appear on the August 17, 2009 Village Board agenda. Zoning Board of Appeals Draft Minutes July 21, 2009 Peerless Bridge, LLC, 1701 Leider Lane ZONING BOARD OF APPEALS VILLAGE OF BUFFALO GROVE, ILLINOIS FINDINGS OF FACT ON VARIATION OF SIGN CODE THE BUFFALO GROVE ZONING BOARD OF APPEALS HEREBY MAKES THE FOLLOWING FINDINGS OF FACT AND CONCLUSIONS: L THE SUBJECT PROPERTY: A. Applicant: Peerless Bridge, LLC B. Location: 1701 Leider Lane C. Type of Sign: Ground Sign D. Characteristics of Sign (including size): 11'xl1'6" existing Leider Greenhouse changeable copy ground sign to be relocated. 6'10"x7' proposed Tenant Identification ground sign. E. Lot Characteristics: Irregular-shaped lot in the Industrial District. IL CHARACTERISTICS OF THE SURROUNDING AREA: North—Lincolnshire South—Industrial District East- Industrial District West- Lincolnshire III. VARIATION SOUGHT: Sign Code, Section 14.20.050 (allowable number of signs) for the purpose of allowing more than one (1) ground sign to be located on the parcel; and Section 14.20.070 (distance between ground signs)to allow the building identification ground sign to be located within two hundred fifty (250) feet of the existing Leider Greenhouse ground sign located on the same side of the street for the property located at 1701 Leider Lane; and Sign Code, Section 14.20.050 (allowable number of signs); Section 14.40.025, (Changeable Copy Signs); Section 14.40.145 (Off-Premises Signs) and Section 14.20.070 (distance between ground signs) for the property located at 1701 Leider Lane, for the purpose of allowing the Leider Greenhouse sign, which is an existing off-premises ground sign with changeable copy, to be re-located on the same property which it currently exists. The proposed location will be within two hundred fifty (250) feet of the building identification sign for 1701 Leider Lane. IV. EXHIBITS DEPICTING VARIATION: Draft Findings of Fact Peerless Bridge,LLC, 1701 Leider Lane January 15,2008 Page 1 of 3 A. Exhibit"A"—Site Plan dated December 18, 2007 B. Exhibit"D"—Letter dated June 16, 2009. C. Exhibit"E"—Proposed sign rendering dated December 18, 2007. D. Exhibit"F"—Enlarger Rendering of Proposed Building Identification Sign. V. VILLAGE ENGINEER'S REPORT Village Engineer's memorandum dated July 6, 2009 which states: "I have no comments on the proposal." VI. VARIATION POWER & CRITERIA: Sign Code, Section 14.44.010, Sub-section B. VIL PUBLIC HEARING: After due notice as required by law, a copy of said publication notice being attached hereto as Exhibit C, the Zoning Board of Appeals held a public hearing regarding the proposed variance on Tuesday, July 21, 2009 at the Village Hall, 50 Raupp Blvd., Buffalo Grove, IL 60089 at 7:30P.M. The following individuals testified at the hearing and presented documentary evidence: Mr. Mark Christensen, Peerless Bridge, LLC, 700 Commerce Drive, Suite 160, Oak Brook, Illinois 60523 The following objectors appeared at the hearing: None The following sent written objection prior to the hearing: None Attached hereto and made a part hereof as Exhibit J are the minutes of the Zoning Board of Appeals meeting held on Tuesday, July 21, 2009. VIIL FINDINGS: The Zoning Board of Appeals finds that the criteria as set forth in Section 14.44.010, Subsection B of the Sign Code have been met in that the Petitioner has shown: 1. The proposed signage is of particularly good design and in particularly good taste. Draft Findings of Fact Peerless Bridge,LLC, 1701 Leider Lane January 15,2008 Page 2 of 3 2. The entire site has been or will be particularly well landscaped. IX. CONDITIONS: The variance shall be subject to the following conditions: 1. Subject to the Village Engineer's memorandum dated July 6, 2009. 2. This request is identical to the previously approved variations. X. CONCLUSION: The Zoning Board of Appeals, by a vote of 7 to 0, recommends to the Village Board to grant the request made by Peerless Bridge, LLC, 700 Commerce Drive, Suite 160, Oak Brook, Illinois 60523, for variance of Sign Code, Section 14.20.050 (allowable number of signs) for the purpose of allowing more than one (1) ground sign to be located on the parcel; and Section 14.20.070 (distance between ground signs)to allow the building identification ground sign to be located within two hundred fifty (250) feet of the existing Leider Greenhouse ground sign located on the same side of the street for the property located at 1701 Leider Lane; and Sign Code, Section 14.20.050 (allowable number of signs); Section 14.40.025, (Changeable Copy Signs); Section 14.40.145 (Off-Premises Signs) and Section 14.20.070 (distance between ground signs) for the property located at 1701 Leider Lane, for the purpose of allowing the Leider Greenhouse sign, which is an existing off-premises ground sign with changeable copy, to be re-located on the same property which it currently exists. The proposed location will be within two hundred fifty (250) feet of the building identification sign for 1701 Leider Lane. Dated—July 21, 2009 VILLAGE OF BUFFALO GROVE, IL Bruce Entman, Chairman Zoning Board of Appeals Draft Findings of Fact Peerless Bridge,LLC, 1701 Leider Lane January 15,2008 Page 3 of 3 Public Hearing 9pPU IBLLId a RublicHear(n9 aIC NOTICE is,Woby iven*4 the Buffalo GG 'st will hA TO: ZONING BOARD OF APPEALS COMMISSIONERS 7:30 P.M.on Tuesday July 21,20091n the Council Cham- bers of the Village Hall,50 Roupp Boulevard. FROM: BRIAN SHEEHAN Request is being made by Peerless Bridge, LLC, 700 Commerce Drive,Suite 160, Deputy Building Commissioner/Operations Oak Brook,Illinois 60523,for variance of Sign Code,Sec- tion 14.20.050 (allowable number of signs) for the Purpose of allowing more DATE: June 30 2009 than one(1)ground sign to be located on the parcel; and Section 14.20.070 (dis- tance between ground signs)to allow the building DATE OF PUBLIC HEARING: Tuesday, July 21, 2009 ide be ntification ground sign to located within two hun- dred fifty (250) feet of the 7:30 P.M. —Council Chambers, Village Hall existing Leider Greenhouse ground sign located on the some side of the street for 50 Raupp Boulevard Buffalo Grove Illinois The property located at 1701 Request Lelder is also being made by Peerless Bridge, LLC,700 Commerce Drive, RE: 1701 Leider Lane, Peerless Bridge, LLC Suite 160, Oak Brook, Illi- nois 60523,for variance of Sign Code,Section 14.20.050 Si n Code Sections 14.20.050. 14.20.070. 14.40.025• and 14.40.145 (allowable number of g , signs); Section 14.40.025, (Changeable Copy Sign); Section 14.40.145(Off-Prem- ises Signs) and Section Attached please find the documents and exhibits that have been submitted for the 9rou d signs)for the prop- erty located at 1701 Leider following variance: Lane,for the purpose of al- lowing the Leider Green- house sign,which is an ex- Isting Off-premises ground sign with changeable copy, Request is being made b Peerless Bride LLC 700 Commerce Drive Suite 160 Poobe p Property which It currently exists.q b Y Bridge, , , , property which it currently exists. The proposed loco- Oak Brook, Illinois 60523, for variance of Sign Code, Section 14.20.050 (allowable died fifty(250)feet of"the building identification sign number of signs) for the purpose of allowing more than one(1) ground sign to be for l��u ld rLone. . located on the parcel; and Section 14.20.070 (distance between ground signs)to allow takislct creek'Coorao are Park,being a Subdivision of the building identification ground sign to be located within two hundred fifty(250) feet rer oSectinorthwest nship 43 north,Range 11,east of of the existing Leider Greenhouse ground sign located on the same side of the street the Third Principal Merid- ian, according to the Plat for the property located at 1701 Leider Lane. wag recorded tNumber 6379848,in Lake County,1IIi- no)s. Commonly known as: 1701 Leider Lane, Request is also being made by Peerless Bridge, LLC, 700 Commerce Drive, Suite 160, VILLAGE OF BUFFF60009 GROVE,IL Oak Brook, Illinois 60523, for variance of Sign Code, Section 14.20.050 (allowable Bruce ngEMman,Chairman P�1��. Sl h�i dU' Fhrald number of signs); Section 14.40.025, (Changeable Copy Signs); Section 14.40.145 (Off- June25,2g09(4laW)N Premises Signs) and Section 14.20.070 (distance between ground signs) for the property located at 1701 Leider Lane, for the purpose of allowing the Leider Greenhouse sign, which is an existing off-premises ground sign with changeable copy, to be re-located on the same property which it currently exists. The proposed location will be within two hundred fifty(250) feet of the building identification sign for 1701 Leider Lane. Notice of this public hearing was published in the Daily Herald. If you have any questions regarding this matter do not hesitate to contact me at 459-2530. Brian Sheehan BS/jk Attachments LAGE OF ' BUFFALO GROVE Department of Building&Zoning Fifty Raupp Blvd. Buffalo Grove,IL 60089-2196 Phone 847-459-2530 Fax 847-459-7944 June 30, 2009 Mr. Mark Christensen Peerless Bridge, LLC 700 Commerce Drive, Suite 160 Oak Brook, IL 60523 Dear Mr. Christensen, This is to inform you that the Zoning Board of Appeals public hearing relative to your request for variance of the Sign Code for 1701 Leider Lane, has been scheduled for Tuesday, July 21, 2009 at 7:30 P.M. in the Council Chambers of the Village Hall, 50 Raupp Boulevard. A copy of the Agenda is enclosed. You, or an authorized representative, must attend the meeting to answer any questions the Zoning Board Commissioners may have. If you have any questions, please do not hesitate to contact me at(847) 459-2530. Sincerely, Brian Sheehan Deputy Building Commissioner/Operations BS/jk Enclosure VILLAGE OF , BUFFALO GROVE Department of Building&Zoning Fifty Raupp Blvd. Buffalo Grove,IL 60089-2196 Phone 847-459-25W Fax 847-4%7W APPLICATION FOR VARIATION APPLICANT Peerless Bridge, LLC ADDRESS 700 Commerce Drive, Suite 160, Oak Brook, IL 60523 TELEPHONE NUMBER (312) 980-2067 ADDRESS OF SUBJECT PROPERTY 1701 Leider Lane PROPERTY IS LOCATED IN THE Industrial ZONING DISTRICT LEGAL DESCRIPTION OF SUBJECT PROPERTY: See attached legal description ' SECTION OF MUNICIPAL CODE FROM WHICH VARIANCE IS REQUESTED: PURPOSE OF VARIANCE: See attached letter I+��' � Applicant must submit a letter stating what the practical difficulties or particular hardships are in carrying out the strict letter of the Zoning Ordinance and describing the proposed work or change in use. A plat of survey or plot plan,drawn to scale,must be attached hereto and made a part of this application. Petitioner must submit proof of ownership such as a deed,title insurance policy,trust agreement,etc. I(we)hereby certify that the legal title of the premises being the subject of this application is vested in Peerless Bridge, LLC and that all statements contained in this application are true and correct. I(we)further understand that any misrepresentation in connection with this matter may result in a denial of the relief sought. Furthermore,I(we)have attached a list containing the names and addresses of all contiguous property owners if requesting a fence variation,OR a list of all property owners within two hundred fifty(250)feet in each direction of the subject property for all other variations;exclusive of public ways,as such are recorded in the Officer of the Recorder of Dee k County and/or Lake County. APPLICANT OWNER,PARTNER IN TITLE,CORPORATE OFFICER, BENEFICIARY OF TRUST AGENT (Strike out all but applicable designation) If signed by an Agent,a written instrument executed by the owner,establishing the agency,must accompany this application. FILING FEE MUST ACCOMPANY THIS APPLICATION FEE PAID$��� .GU RECEIPT NUMBER DATE_0 I� G This instreunerrt:was prepared by: IolapaN OMino440004 Tay"" 4 g:se AMGoodwin Procter,LLP peoorded: os/�/Qooe at so:4 pepgxpti: 2pOp••00001:4 601 South Figueroa Street,41'�Floor Tota� AAmm#�: ►8.0o P■ae s or e IL Re�ntaul Houena Fund: $10.00 Los Angeles,California -90017 �e 02n't Yard Acortar geaorder Attu: l�sii Pappas, . FL196423811 SPECIAL WARRANTY DEED THIS SPECIAL WARRANTY DEED is made as of the LLL day of January, 2009 by Peerless Bridge, LLC, an Illinois limited Iiability company having its principal business al c/o Bridge Development Partners, LLC,700 Commerce Drive, Suite 160, Oak Brook, Illinois, 60523 ("Grantor"), for an in consideration of Ten and 00/100 ($10,00) Dollars and other good and valuable consideration in hand paid,by these presents does REMISE,RELEASE,ALIENATE and CONVEY to Aptakisic Creek Corporate Park, LLC, a Delaware limited liability company,having an address of c/o Bridge Development Partners,LLC,700 Commerce Drive„Suite 160,Oak Brook, Illinois, 60523 ("Grantee"}, forever, the following described real estate situated in the County of 1^ Lake, in the State of Illinois, to wit: See Exhibit "A" attached hereto and made a part hereof together with all and singular heredi==ts and appurtenances belonging there, ar in any way -.4 appertaining, and the reversion or reversions, remainder or remainders, ren% issues and profits a thereof and all the estate,right,title,interest,claim,or demand whatsoever of the Grantor;either at Q law or in equity of in and to the above-described premises,including buildings,improvements and fixtures now or hereafter located thereon,systems and facilities, if any, to provide electric power, gas, sewer, water and other utilities and all privileges, rights, easements, hereditaments and appurtenances thereto belonging;and all right,title and interest of party of the first part in and to all streets, alleys, passageways and other rights-of-way included therein or adjacent thereto,before or after their vacation. Property Address: 1700,1701 and 1650 LeiderLane,Buffalo mve,Illinois Permanent Index Number(,): 15-27-100-010; 15-27-100-031;and 15-27-100-032 TO HAVE AND TO HOLD the said premises as described above, with the appurtenances, unto the Grantee,forever,subject to the Permitted Exceptions listed on Exhibit"B"attached hereto and made a part hereof. Q And Grantor,for itself and its successors,does covenant,promise and agree to and with the Grantee and its successors that it has not done or suffered to be done,.anything whereby the said premises hereby ,granted are, or may be, in any manner encumbered or charged, except.as herein A-\ recited;and that it is lawfully seized of said real estate in fee simple;and that.it has good right and _V_ lawful authority to sell and convey said real estate;and that it WILL WARRANT AND DEFEND, `v said premises against all persons lawfully claiming,or claim the same,by, through or under it and none other. � �, - . _ _ ti RHAI MATETRA1 %RTA% Auann-:a�saa 29728 Doc Number: 6423811 Page 1 of 8 IN WITNESS WHEREOF, this Special Warranty Deed has been executed by Grantor on and as of the date first above written. PEERLESS BRIDGE, LLC, an Illinois limite bility company By: Name: T I Title: Manager State of Illinois ) ss. County of Cook } 1, PA-rQIgA AN6l)Alfa Notary Public in and for said County in the State aforesaid, do hereby certify that (ZnCgjd T *ui v) ,the Manager of Peerless Bridge, LLC,an Illinois limited liability company, personally known to me to be the same person whose name is subscribed to the foregoing instrument, appeared before me this day in person and acknowledged that he signed and delivered such instrument as his own free and voluntary act for the uses and purposes set forth therein. Given under my hand and official seal, this_�day ov mber, 2 8. atGt OFFICIAL SEAL otary ' lic PATRICIA A MANGUNE Notary Public-stote of minis My Commission Expires: b 30.1012— M Commission Ex iras Jan.30,2012 After recording return to: Send subsequent tax bills to: Drinker, Biddle &Reath LLP Aptakisic Creek Corporate Park,LLC 191 'North Wacker Drive, Suite 3700 c/o Bridge Development Partners, LLC, Chicano,Illinois 60606 700 Commerce Drive,Suite 160, l Attn: Krista Watson Oak Brook, Illinois,60523 ,r„• ,.^i.xi."Y' r.,�',!�.'.�i�P� f'z'AA[ T".,,,fie. .,.. ..t,,.�4:� � ... _ aT i aAst,� iPt:.y.'. Li D/21a7�44 4 2 BRIDGE ZONING BOARD OF APPE LAE LA EXHIBIT _S June 16, 2009 Zoning Board of Appeals Village of Buffalo Grove Department of Building and Zoning 50 Raupp Blvd. Buffalo Grove, IL 60089 Re: Application for Sign Code Variance for 1701 Leider Lane Zoning Board of Appeals: We are requesting a variance from Section 14.20.070 to permit two ground signs on this parcel and to permit signs within 250 of one another on the same side of the street. The signs that we are proposing will comply with Village Sign Code guidelines in terms of size and lighting; they will have a concentration of landscaping at their base; and signage materials will complement the new buildings. Two signs are necessary on the parcel in order to identify 1701 Leider Lane, a building within Aptakisic Creek Corporate Park, as well as the Leider Greenhouses, which are not part of the Corporate Park. The Leider Greenhouses ground sign will be located on the east side of the Aptakisic Road/Leider Lane intersection, oriented towards Aptakisic Road. Aground sign off of Leider Lane will identify 1701 Leider Lane and its occupants. The proposed signage will be important for directing customers to the Leider Greenhouses and for directing visitors within Corporate Park and will not have any negative affects on the appearance of the Park from Aptakisic Road or neighboring parcels. We are also requesting variances from Sections 14.40.025 and 14.40.145 to permit relocation of the Leider Greenhouses changeable copy sign, which will be an off premises sign. A variation for a changeable copy sign has been previously approved for the Leider Greenhouses sign (pursuant to Village Ordinance No.99-96), but must be reapproved due to the relocation of the sign. A changeable copy sign is needed for the Leider Greenhouses to remain competitive in the marketplace by informing customers to the greenhouses. A signage easement agreement has already been entered to allow the Leider Greenhouses sign to remain on this parcel. A variance as noted above was previously granted however, the variance expired prior to the issuance of the Lake County Permit for the road work, so the sign could not be relocated. Should you have any questions or concerns, please do not hesitate to contact me. Sincer ! Y ' Mark Christensen 07 01 : 33e Jim Leider 561 -733-3815 p• 1 ZONING BOARD_ OF APPEALS EXHIBIT �- LF.,rJTR OF AUM0R17,ATlQN The undersigned, being the legal titleholder of.the Leiden Greenhouses sign(the"Sign"), authorizes Peerless Bridge,LLC, an Illinois limited liability company("Bridge),and any affiliate or designcc of Bridge and its attorneys, DLA Piper US LLP, to act on its behalf to obtain the necessary variances and permits for the relocation of the Sign located on Bridge's property, and further authorizes Bridge,and any affiliate or designee of Bridge,to relocate the Sign it accordance with the Stormwater, Signagc and Construction Easement Agreement entered into by the parties on July 25, 2007. IN WITNESS WHEREOF,the undersigned has executed this Letter of Authorization as of this !. day of ''� , 20W OWNER: Asbury Corporation, d/b/a The Leidcr Horticultural L�� y♦ By: Its: C1i(5 2U02274a0.i Site Location : 1701 Leider Lane Site Location XPXKXCX o 1700 1701 W z 1650 w rn LO 855 i 0 u� 1625 1600 880 900 ASBURY Dick K Kuenkler/VOBG To Brian P Sheehan/VOBG@VOBG 07/06/2009 04:16 PM cc bcc Subject ZBA-July 2009 1701 Leider Lane I have no comments on the proposal. Zas J� O ND -----�— ---J-----1-----1---- w -- o LO PI - - 1 H w U =Y 0 9-,99 �� I — - -i - - - - - - - -�- - 09 s soi z� s�ivis o v(xav( i � c z A av�(ael I .o-sc qN.. t O 0 U uE.� wull"I cn v��n gn=��C W � 0<<¢¢�W SYiOca uu VV mw o LL- W U > o U ° � V cn C,} I 2uo—<eao3 w ¢ p Q F ] in m ri V VILLAGE OF ' BUFFALO GROVE Department of Building&Zoning nifty Raupp Blvd, Buffalo Grove,IL 60089-2196 )hone 847-459-2530 ax 847-459-7944 June 30, 2009 Dear Property Owner, This is to inform you that a public hearing before the Zoning Board of Appeals is being scheduled for Tuesday, July 21, 2009 at 7:30 P.M. in the Council Chambers of the Village Hall, 50 Raupp Boulevard. Request is being made by Peerless Bridge, LLC, 700 Commerce Drive, Suite 160, Oak Brook, Illinois 60523, for variance of Sign Code, Section 14.20.050 (allowable number of signs) for the purpose of allowing more than one (1) ground sign to be located on the parcel; and Section 14.20.070 (distance between ground signs) to allow the building identification ground sign to be located within two hundred fifty(250) feet of the existing Leider Greenhouse ground sign located on the same side of the street for the property located at 1701 Leider Lane. Request is also being made by Peerless Bridge, LLC, 700 Commerce Drive, Suite 160, Oak Brook, Illinois 60523, for variance of Sign Code, Section 14.20.050 (allowable number of signs); Section 14.40.025, (Changeable Copy Signs); Section 14.40.145 (Off-Premises Signs) and Section 14.20.070 (distance between ground signs) for the property located at 1701 Leider Lane, for the purpose of allowing the Leider Greenhouse sign,which is an existing off-premises ground sign with changeable copy, to be re-located on the same property which it currently exists. The proposed location will be within two hundred fifty(250) feet of the building identification sign for 1701 Leider Lane. Notice of this public hearing was published in the Daily Herald. As a neighboring property owner, you are hereby notified of the public hearing and invited to attend if you wish to be heard. A copy of the Agenda is enclosed for your convenience. If you have any questions pertaining to this matter, please do not hesitate to contact me. Sincerely, Brian Sheehan Deputy Building Commissioner/Operations BS/jk Enclosure RESOLUTION NO. 2009- RESOLUTION APPOINTING AN ALTERNATE DELEGATE TO THE INTERGOVERNMENTAL RISK MANAGEMENT AGENCY WHEREAS, the Village of Buffalo Grove adopted the Contract and By-Laws of the Intergovernmental Risk Management Agency by Ordinance and thereby became a member of said cooperative; and WHEREAS, said contract provides that member units of local government shall by majority vote of its corporate authorities select one (1) person to represent that body on the Board of Directors of said Intergovernmental Agency; and WHEREAS, on January 1, 2000, the corporate authorities of the Village of Buffalo Grove appointed Arthur A. Malinowski, Jr., Director of Human Resources to represent the Village of Buffalo Grove on the Board of Directors of said Intergovernmental Risk Management Agency. NOW, THEREFORE, BE IT RESOLVED by the CORPORATE AUTHORITIES, of the Village of Buffalo Grove, Cook and Lake Counties, Illinois, that Leisa M. Niemotka, Assistant to the Village Manager of the Village of Buffalo Grove is hereby selected as the alternative representative to serve if Arthur A. Malinowski, Jr. is unable to carry out his aforesaid duties as the representative of the Village of Buffalo Grove to said Intergovernmental Agency. AYES: NAYES: ABSENT: PASSED: , 2009. APPROVED: , 2009. Village President ATTEST: Village Clerk RESOLUTION 2009- A RESOLUTION AUTHORIZING THE AMENDMENT OF A LEASE BETWEEN THE VILLAGE OF BUFFALO GROVE AND JBM HOSPITALITY, LLC. d/b/a VILLAGE BAR AND GRILL WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois State Constitution of 1970; and WHEREAS, it has determined that it is in the best interest of the Village to lease the restaurant and beverage services at the Buffalo Grove Golf Club. WHEREAS, a change in corporate name and ownership requires the current lease to be amended. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS that: Section 1. The Village President and Clerk are hereby authorized to execute a lease amendment attached hereto as Exhibit "A" entitled "Lease Amendments Between the Village of Buffalo Grove and JBM Hospitality, LLC. d/b/a Village Bar and Grill" dated as of the 17th day of August, 2009. AYES: NAYES: ABSENT: PASSED: 2009. APPROVED: 2009. Village President Village Clerk LEASE AMENDMENTS BETWEEN THE VILLAGE OF BUFFALO GROVE AND JBM HOSPITALITY, LLC. d/b/a VILLAGE BAR AND GRILL These Lease amendments are made and entered into this 17th day of August, 2009, by and between the Village of Buffalo Grove, a municipal corporation ("Lessor") , and JBM Hospitality, LLC. d/b/a Village Bar and Grill an Illinois limited liability company ("Lessee") and hereby amend the Lease dated as of June 21, 2004 : Section G. General Conditions: 4. Authorized Representative/General Manager: The only authorized agent of the Lessor shall be the Lessor's Village Manager unless so noted in this Lease. The authorized agent of the Lessee shall be Jim Leo. Lessee affirms that the on-site General Manager, at the time of execution of this Lease, will be Mike Helmann. It is further affirmed that Mr. Helman is a 5% owner in JBM Hospitality, LLC. Should there be a change in the on-site General Manager, such change shall be approved by Lessee, whose approval shall not unreasonably be withheld. 5 Notices: All notices provided herein, shall be effective three (3) days after mailing if mailed by certified mail with return receipt to the parties hereto and immediately if served personally as follows: LESSOR: Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, Illinois 60089 Attn: Village Manager Regarding Use Notices: Village of Buffalo Grove 48 Raupp Boulevard Buffalo Grove, Illinois 60089 Attn: Director of Golf Operations LESSEE: JBM Hospitality, LLC. 48 Raupp Boulevard Buffalo Grove, Illinois 60089 Attn: Jim Leo IN WITNESS WHEREOF, the parties hereto have caused this Lease to be executed as of the day and year first above written. LESSOR: LESSEE: Village of Buffalo Grove JBM Hospitality, LLC. d/b/a Village Bar and Grill Village President President ATTEST: Village Clerk 3 ADDENDUM "A" OPERATIONAL REQUIREMENTS BETWEEN THE VILLAGE OF BUFFALO GROVE AND JBM HOSPITALITY,LLC. d/b/a VILLAGE GRILL AND TAVERN • The Village will reserve the right to approve service standards that insure that the golf customer has the highest priority at both facilities. On an annual basis, lessor and lessee shall review standards and guidelines to make certain that all areas of service and maintenance are addressed, remain relevant and remain appropriate operationally. • Hours of operations need to be approved in advance by Village. Such approval will not be unreasonably withheld although they need to be developed around reasonable service standards and expectations. • Rent will remain at 5% of gross food, beverage and banquet sales delivered at the Premises as defined in Section C.1. Rent shall be due on the first of each month, in arrears, no later than one month (28-31 days) after the end of the month so concluded. By means of example, July 2004 rent will be due by September 1, 2004 and so forth. Failure to remit rent by the due date shall subject Lessee to a late penalty fee equal to the equivalent of 1.5% per month, or portion thereof, until rent is paid to Lessor. • Utilities will be billed per the Exhibit to the Lease. They will be due no later than 30 days from date of billing. Utilities billed will include gas, electric, water and phone. Failure to remit utility invoices by the due date shall subject Lessee to a late penalty fee equal to the equivalent of 1.5% per month, or portion thereof, until invoices are paid to Lessor. • The Village continues to reserve the right to examine records to support the monthly rent. However, monthly, certified sales figures need to be submitted to support the rent payments made. If requested by the Lessor, the Lessee shall submit a copy of Forms ST-1 and ST-2 as submitted to the Illinois Department of Revenue to remit sales taxes due to the Department. • Lessee shall maintain, clean and keep in good repair all areas related to the restaurant and bar area, including, but not limited to, washrooms. There must be coordination with the Director of Golf Operations in order to develop an acceptable level of service and standards for the cleaning of washroom areas. Kitchen and bar equipment, walk-in coolers and freezers, refuse and storage areas must be maintained and cleaned in a manner that is acceptable to the Director of Golf Operations and Health Officer. Lessee shall maintain a posted ledger in a form acceptable to the Health Officer denoting periodic cleaning to public areas such as the restaurant, bar and washrooms. • Village, as Lessor, shall be responsible for maintaining and cleaning all outside areas, including parking lots, along with those portions of the clubhouse and adjacent areas committed to golf play. • Lessee shall maintain and repair equipment as required in Section D.2 of the Lease. A record of all maintenance will be kept and made available at all times to the Village. This will include preventative maintenance to major kitchen and bar systems, the determination of, which will be coordinated with the Village's Director of Golf Operations. • It is acknowledged that any equipment owned by the Village is not to be removed without the approval of the Director of Golf. In addition, charges to community or outing/banquet groups to use Village-owned equipment shall 4 not be made unless agreed to by the Director of Golf Operations. • The Lessee will work with the Director of Golf Operations regarding the Lake- Cook Road signage. The primary intent of that sign is to identify the Buffalo Grove Golf Club. Lessee may display exterior wall signage as permitted by Lessor. • All coin operated amusement devices will be maintained only within the bar area. The vending and use of tobacco products will conform to Village regulations. A jukebox may be maintained within the dining area of the Premises and is the only coin-operated amusement device to be permitted with the dining area. • Updated certificates of insurance as well as the performance bond required to be posted, as a security deposit needs to be submitted as a condition of the execution of the Lease. • Operational coordination of this Lease will be made with the Village's Director of Golf Operations. Financial obligations under this Lease will be with the Village's Director of Finance and General Services. • Lessee will provide to Village's Director of Golf Operations any and all reports that are the result of inspections undertaken by Lessee on a periodic basis of the Premises. In addition to any reports, Lessee shall provide what remedial action will be undertaken to correct deficiencies identified with a schedule for completion of such deficiencies. 5 TO: WI1 JJAM I I.BRIMM FROM: KATI1?J.SKIBBE SUBJECT: Rl-'QUF.''I'FOR PROPOSHI 5 AUDITING SERVICES DATE: 08/I2/2009 CC: SCO'1T D.ANDERSON The Village has retained the auditing services of McGladrey and Pullen for the past fifteen years. The associates of McGla.drey and Pullen have provided excellent service to the Village,but the rising costs of auditing fees suggest the necessity to ensure the Village is paying a competitive rate for auditing services. Pending approval by the Board of Trustees,Requests for Proposals will be distributed to several auditing firms with an advertised deadline of October 5,2009. A pre-proposal conference will be held at Village Hall on September 10,2009 to provide an overview of the Village's accounting and operating systems and answer questions from respondents. The intention is to select an auditing firm in time to complete the fiscal year 2009 audit and to allow additional time for the selected auditing firm to familiarize themselves with the Village's operations and procedures prior to beginning the audit work for the year ending December 31,2009. VILLAGE OF BUFFALO GROVE REQUEST FOR PROPOSALS FOR PROFESSIONAL AUDITING SERVICES DECEMBER 31, 2009 50 RAUPP BOULEVARD BUFFALO GROVE, IL 60089 VILLAGE OF BUFFALO GROVE REQUEST FOR PROPOSALS I. INTRODUCTION A. General Information The Village of Buffalo Grove is requesting proposals from qualified firms of certified public accountants to audit its financial statements for the fiscal year ending December 31, 2009,with the option of auditing its financial statements for each of the four subsequent fiscal years. These audits are to be performed in accordance with generally accepted auditing standards,the standards set forth for financial audits in the General Accounting Office's(GAO) Government Auditing Standards (1994), the provisions of the federal Single Audit Act of 1984 (as amended in 1996) and U.S. Office of Management and Budget(OMB)Circular A-133,Audits of States, Local Governments and Non-Profit Organizations. There is no expressed or implied obligation for the Village of Buffalo to reimburse responding firms for any expenses incurred in preparing proposals in response to this request. During the evaluation process the Village reserves the right, where it may serve the Village's best interest,to request additional information or clarification from proposers, or to allow corrections of errors or omissions. B. Term of Engagement A five-year contract is contemplated, subject to annual review, the satisfactory negotiation of terms (including a price acceptable to both the Village of Buffalo Grove and the selected firm), and the concurrence of the Board of Trustees and the annual availability of an appropriation. C. Subcontracting No subcontracting will be permitted. II. NATURE OF SERVICES REQUIRED A. Entity The Village of Buffalo Grove comprises all functions and activities of municipal operations. The Village's financial statements include all funds, departments, agencies,boards, commissions and other organizations over which the Village of Buffalo Grove officials exercise oversight responsibility. 2 B. Scope of Work to be Performed The Village of Buffalo Grove desires the auditor to express an opinion on the fair presentation of its basic financial statements in conformity with generally accepted accounting principles. The Village of Buffalo Grove also desires the auditor to express an opinion on the fair presentation of its combining and individual fund financial statements and schedules in conformity with generally accepted accounting principles. The auditor is not required to audit the supporting schedules contained in the Comprehensive Annual Financial Report. However,the auditor is to provide an "in-relation-to" opinion on the supporting schedules based on the auditing procedures applied during the audit of the basic financial statements and the combining and individual fund financial statements and schedules. The auditor is not required to audit the introductory section of the report or the statistical section of the report. The auditor shall also be responsible for performing certain limited procedures involving required supplementary information required by the Governmental Accounting Standards Board as mandated by generally accepted auditing standards. The auditor is not required to audit the schedule of expenditures of Federal awards. However,the auditor is to provide an"in-relation-to"report on that schedule based on the auditing procedures applied during the audit of the financial statements. Following the completion of the audit of the fiscal year's financial statements, the auditor shall issue: 1. A report on the fair presentation of the financial statements in conformity with generally accepted accounting principles, including an opinion on the fair presentation of the supplementary schedule of expenditures of federal awards "in relation to"the audited financial statements. 2. A report on compliance and internal control over financial reporting based on an audit of the financial statements. 3. A report on compliance and internal control over compliance applicable to each major federal program. 4. The Annual Financial Report that must be filed with the State of Illinois shall be prepared and filed by the auditor with two (2) copies provided to the Village. In addition,the firm shall respond to the reasonable inquiries of successor auditors and allow successor auditors to review working papers relating to matters of continuing accounting significance. 3 C. Funds to be Audited The Village of Buffalo Grove uses the following fund types in its financial reporting: Number of Number with Individual Legally Adopted Fund Type/Account Group Funds Annual Budgets General Fund I 1 Special Revenue Funds 4 3 Debt Service Funds 1 1 Capital Projects Funds 2 2 Enterprise Funds 4 4 Internal Service Funds - - Expendable Trust Funds - - Nonexpendable Trust Funds - - Pension Trust Funds 2 2 Agency Funds 1 0 D. Financial Reporting The Village of Buffalo Grove will provide individual fund statements and supporting schedules for GASB 34 adjustments. Report preparation, editing and printing shall be the responsibility of the auditor. Covers, dividers, spines,the Introductory and Management's Discussion and Analysis section, and any necessary letterhead will be provided by the Village of Buffalo Grove. The auditor shall reproduce 40 copies of the Annual Financial Report and 20 copies of the Single Audit report if required. While final responsibility for the financial statements rests with the Village of Buffalo Grove, the Village of Buffalo Grove expects that the auditor possess and demonstrate sufficient expertise in governmental accounting and reporting to assure that all reporting requirements are met. Demonstration of governmental accounting expertise shall be supported by membership, either current or past, in various governmental accounting and auditing committees and task forces of the Illinois CPA Society or AICPA. Reasonable support can also be shown by appointment to the Special Review Committee for the Governmental Finance Officer Association's Comprehensive Annual Financial Report program. The auditor shall express an unqualified opinion on all individual funds and accept"in relation to"responsibility for supplemental data. If an unqualified 4 opinion cannot be expressed, the auditor shall bring such matter to the attention of the Village of Buffalo Grove before issuance of the report to determine whether or not the problems leading to a qualification can be resolved. E. Management Letter If, during the course of the examination, the auditor finds any weaknesses in internal control,the auditor shall summarize such findings and recommendations in the form of a separate management letter to the Village of Buffalo Grove. The auditor shall be available to meet with elected officials at an evening meeting to answer questions regarding the proposal,the completed audit or management letter, if requested. The auditor in the person of a partner or manager shall be available not only during the audit preparation period,but also on an as-needed basis to answer questions or provide guidance on any particular issue that may arise throughout the contract period. F. Special Considerations The Village of Buffalo Grove will send its comprehensive annual financial report to the Government Finance Officers Association of the United States and Canada for review in its Certificate of Achievement for Excellence in Financial Reporting program. In accordance with this award program, the auditor shall assure that the Village's CAFR conforms to the provisions of the program. All appropriate and reasonable changes that are required by the prior year's comments are to be incorporated into the current year's report. III, DESCRIPTION OF THE GOVERNMENT A. Name and Telephone Number of Contact Persons/Organizational Chart/Location of Offices The auditor's principal contact with the Village of Buffalo Grove will be Scott Anderson,Director of Finance and General Services, or a designated representative,who will coordinate the assistance to be provided by the Village of Buffalo Grove to the auditor. B. Background Information The Village of Buffalo Grove is located in the northwest suburban area of Chicago, Illinois. Present population is approximately 45,043 residents, occupying a land area of roughly 9.2 square miles. The Village is a home-rule 5 community under the State of Illinois Constitution. Buffalo Grove is an upper- middle class suburban community. The Village of Buffalo Grove is organized into 6 departments and agencies with 235 full-time employees. The accounting and financial reporting functions of the Village of Buffalo Grove are centralized. During the current fiscal year(FY2009), the Village of Buffalo Grove expects to receive the following financial assistance and state revenue sources: • Federal Assistance: Various Police grants. • State Payments: Income Tax,Motor Fuel Tax, Sales and Use Taxes, Municipal Telecommunications Tax, Personal Property Replacement Tax, and minor Police and Fire Training Grants. The Village has applied for several other grants. As of the date this request for proposals was released there was no further information on the status of these applications. The Village of Buffalo Grove' fiscal year begins on January 1 sr and ends on December 315c More detailed information on the government and its finances can be found in the Comprehensive Annual Financial Report for 2008, located at: http://www.vbg.org/DocumentView.aspx?DID=297 C. Pension Plans The Village of Buffalo Grove participates in the following pension plans: Multiple-Employer Single-Emplo rimer Cost- Defined Defined Plan Sharing Agent Benefit Contribution Police Pension Fund X Fire Pension Fund X IL Municipal Retirement Fund X Actuarial services for Police and Firefighter's Pension Funds are provided by an independent actuary. The Village of Buffalo Grove includes the Police and Fire Pension Funds in the Village's financial statements. 6 D. Joint Ventures The Village of Buffalo Grove does participate in joint ventures with other governments. Name of Type of Joint Venture Services Provided Solid Waste Agency of Northern Cook County Waste disposal landfill Northwest Water Commission Potable water-wholesale High-Level Excess Liability Pool General Liability insurance E. Magnitude of Finance Operations The Finance Department is directed by Scott Anderson, Director of Finance and General Services, and consists of eight employees. The principal functions performed and the number of employees assigned to each are as follows: Function Number of Emplo. Finance Director 1 Assistant Finance Director 1 Cashiering 1 Water Billing 1 Accounts Payable 1 Payroll 1 Deputy Village Clerk 1 Receivables 1 F. Computer Systems The Village uses IDC for its financial accounting, with PC's networked and utilizes Microsoft office products. Additionally, the Finance Department utilizes Lotus Notes Databases to track Real Estate Transfer Taxes,Food and Beverage Tax, Invoices,Purchase Orders, and Minutes. G. Availability of Prior Audit Reports and Working Papers Interested proposers who wish to review prior years' audit reports and management letters should contact Scott Anderson at snderson@vbg.org, 847- 459-2509. The Village of Buffalo Grove will use its best efforts to make prior audit reports and supporting working papers available to proposers to aid their response to this Request for Proposals. 7 IV. TIME REQUIREMENTS A. Proposal Calendar The following is a list of key dates up to and including the date proposals are due to be submitted: Request for proposal issued August 17, 2009 Pre-proposal conference September 10, 2009 Due date for proposals October 5, 2009 B. Notification and Contract Dates Selected firm notified after official Board of Trustees action. C. Date Audit May Commence The Village of Buffalo Grove will have all records ready for audit and all management personnel available to meet with the firm's personnel at an agreed upon schedule_ V. PROPOSAL REQUIREMENTS 1_ Preproposal Conference and On-site Inspections A conference for firms interested in submitting proposals will be held at 10 a.m., September 10,2009 at 50 Raupp Blvd,Buffalo Grove, IL 60089. 2. Inquiries Inquiries concerning the Request for Proposals and the subject of the Request for Proposals must be made to: Scott Anderson,Director of Finance Village of Buffalo Grove 50 Raupp Blvd Buffalo Grove, IL 60089 847-459-2509 sanderson@vbg.org 3. Submission of Proposals The following material is required to be received by October 5, 2009 for a proposing firm to be considered: A. Title Page 8 State the RFP subject. B. Table of Contents Clearly identify the material by section and page number. C. Letter of Transmittal (limited to three pages) Briefly outline and summarize the key elements of the proposal as to experience, qualifications,references, technical expertise, audit standards, understanding of the work to be performed, timing and fee. D. Profile of the Proposer 1. Describe the types of services provided. 2. State the location of the office and the total number of Partners and professional staff from that office. 3. Identify the Partners, Managers/Supervisors and In-Charge Accountants who will perform the audit. Include resumes for each person listed detailing educational background, years of experience and client names for audits similar to the proposed examination. 4. Describe firm audit experience similar to the proposed examination. (Multi-office firms should discuss experience for only the office of the firm from which the personnel will be assigned.)Provide client names, contact persons and telephone numbers of all municipal audit clients who have been served in the last two years--at least five references shall be provided. Also provide a recent Annual Financial Report prepared by your firm. 5. Discuss governmental industry experience in terms of years of service,training, organizational involvement, etc. E. Audit Process 1. Describe your audit approach. 2. Detail (in percentage)the amount of time to be put in on the audit by the following categories: Percent Partner/Manager In-Charge Accountants (Seniors) Staff Accountants (Junior) Total 100% 9 F. Fees and Billings 1. It is the intention of the Village to retain the same audit firm for a minimum of five years. Provide a maximum "not-to-exceed" fee proposal for the first year inclusive of all expenses and for the following four years. 2. Describe the circumstances under which you would propose to increase the fee shown in Section VI, Exhibit I, and how you would communicate such a potential increase to the Village of Buffalo Grove. 3. List,by Partner and staff level, hourly billing rates to be charged should the Village of Buffalo Grove expand the scope of the audit or require additional services. VI. SUBMISSION OF PROPOSALS A. All proposals should be addressed to: Scott Anderson,Director of Finance Village of Buffalo Grove 50 Raupp Blvd Buffalo Grove, IL 60089 Three(3) copies of the proposal are required and should be sealed in envelopes addressed to the above and clearly marked"FY2009 AUDIT RFP". B. Proposals are due no later than noon on Monday, October 5,2009. The most recent Annual Financial Statements of the Village of Buffalo Grove for the fiscal year ended December 31, 2008 can be found at: http://www.vbg.org/DocuTnentView.aspx?DID=297 VII. TIMELINESS OF REPORT The final audit must be completed and a report received by the Village prior to June I"of each year, unless the Village has caused the audit period to be longer. Failure to deliver a final report in a timely manner may result in reducing the term of the engagement. VIII. EVALUATION OF PROPOSALS A. Proposals will be evaluated on the basis of which proposer best meets the requirements of the Village of Buffalo Grove. 10 Critical factors will be technical expertise, qualifications of the firm and audit team, and fee. B. Oral Interviews The Village of Buffalo Grove reserves the right to interview proposing firms,if necessary. C. The Village of Buffalo Grove's Board of Trustees will consider final acceptance of the proposal, under the recommendation of the Village Manager. IX. AUDITING SERVICES AGREEMENT A. A draft of the Auditing Services Agreement is identified as Exhibit I. This Agreement is to be made a part of your proposal. 11 EXHIBIT I AUDITING SERVICES AGREEMENT THIS AGREEMENT,made this date of , 2009,by and between , hereinafter referred to as"Auditor", and the VILLAGE OF BUFFALO GROVE, a municipal corporation in Cook and Lake County, Illinois, hereinafter referred to as "Village". SECTION I. The Auditor agrees to furnish capable and efficient accountants to conduct a general audit of the books and financial records of the Village in accordance with Generally Accepted Auditing Standards (GAAS). SECTION IL The Auditor agrees to begin the examination as soon after the acceptance of this Agreement to the mutual convenience of the Village and the Auditor. The Auditor further agrees that he will conduct said examination with diligence as to insure its completion at the earliest possible date with such efficiency and thoroughness as is expected under GAAS. In any event,the examination and Auditor's report shall be completed and a report delivered prior to June 1"of each year. SECTION III. The Auditor and the Village shall comply with Section I, Audit Scope and Section II, General Information of the Request for Proposal(copy attached) and incorporate those sections into the contract. SECTION IV. The Auditor agrees to adopt reasonable procedures as to insure the safe custody of his working papers for a period of time sufficient to satisfy legal and administrative requirements. Furthermore,he agrees to make the working papers available for examination by the Village as requested, and to provide copies of such work papers that may be requested by the Village's accounting staff. SECTION V. The Auditor agrees to publish 40 copies of the Annual Finance Report. SECTION VI. The Village agrees to pay the Auditor for services rendered based on the following not-to-exceed fees: 2009 2010 2011 2012 2013 Annual Financial Report Single Audit Report Total Fees _� T Payment will be made upon receipt of progress billings with final payment made after receipt of the Annual Financial Report and Single Audit Report. 12 The Auditor and the Village agree that an equitable adjustment in the contract price may be negotiated if the cost or the time required for performance of the audit service is increased pursuant to a change in scope requested by the Village or required by State of Federal regulations. SECTION VII. If the Auditor is unable to complete the audit before the scheduled completion date provided in Section II of this Agreement, written notice to the Village must be provided by the Auditor thirty(30) days prior to said date of completion. The Auditor agrees to deliver the Audit Report prior to June I"of each year of the Agreement, unless the Village has caused the audit period to be longer. The Village reserves the right to cancel audit services for the remainder of the period covered by their agreement. Date Auditor Signature of Authorized Representative Date Village of Buffalo Grove Attest: Village Clerk 13 Ordinance No. 2009- An Ordinance Approving an Economic Incentive Agreement By and Between the Village of Buffalo Grove and Prairie House Realty, LLC, d/b/a Prairie House Restaurant WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS,the Village and Prairie House entered into an Annexation Agreement dated July 6, 2009 whereby the parties therein agreed to annex the existing Prairie House Restaurant into the corporate limits of the Village, which Annexation Agreement was approved by the Village by Ordinance No. 2009-41; and WHEREAS, the Prairie House Restaurant operates at the property commonly known as 2710 Main Street, Buffalo Grove (hereafter"Property") into the Village; and WHEREAS, in order to assist the Prairie House Restaurant with the utility connection and code correction items as required by the Village, the Village agrees, pursuant to the terms of this Agreement, to share a portion of its municipal sales tax revenue and a portion of its food and beverage tax revenue generated from the subject property. NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. The foregoing Whereas clauses are hereby incorporated herein. Section 2. The Village President and Village Clerk are hereby authorized to execute the Agreement between the Village of Buffalo Grove and Prairie House Realty, LLC, a copy of which is attached hereto as Exhibit "A". Section 3. This Ordinance shall be in full force and effect from and after its passage, approval and publication. This Ordinance may be published in pamphlet form. This Ordinance shall not be codified. AYES: NAYES: ABSENT: ABSTAIN: PASSED: 12009. APPROVED: 12009. PUBLISHED: 12009. APPROVED: Village President ATTEST: Village Clerk EXHIBIT A 8/12/2009 ECONOMIC INCENTIVE AGREEMENT BY AND BETWEEN THE VILLAGE OF BUFFALO GROVE AND PRAIRIE HOUSE REALTY, LLC d/b/a PRAIRIE HOUSE RESTAURANT THIS ECONOMIC INCENTIVE AGREEMENT is made and entered into as of the 17th day of August 2009, by and between the Village of Buffalo Grove, an Illinois home rule municipal corporation (hereafter "Village") and Prairie House Realty, LLC, d/b/a Prairie House Restaurant (hereafter "Prairie House"). IN CONSIDERATION OF the recitals and mutual covenants and agreements set forth herein, the receipt and sufficiency of which are hereby acknowledged, the Village and Prairie House (collectively hereafter "Parties") agree as follows: SECTION 1. RECITALS. A. The Village and Prairie House entered into an Annexation Agreement dated July 6, 2009 whereby the parties therein agreed to annex the existing Prairie House Restaurant property located at 2710 Main Street (previously known as 23068 Main Street) into the corporate limits of the Village, which Annexation Agreement was approved by the Village by Ordinance No. 2009-41. Pursuant to the Annexation Agreement, the Village approved Ordinance No. 2009-42, which annexed the real property legally described therein and commonly known as 2710 Main Street, Buffalo Grove (hereafter "Property") into the Village. B. The Property is currently developed with a restaurant operated by the Prairie House (hereafter "Prairie House") C. In order to assist the Prairie House with the costs that are required as part of annexation of the Business in the Village and to help ensure the success of the Business, the Village has agreed, pursuant to the terms of the Annexation Agreement and this Agreement, to rebate to Prairie House the Village's home rules sales tax of not more than .5% generated by the Business and received by the Village, and one-half of the Village's Food and Beverage Tax, limited to not more than .5%, generated by the Business and received by the Village. D. As of the date of this Agreement, the total sales tax rate for applicable sales within the Village is eight percent (8%), the Village portion of which is two percent (2.0%), comprised of one percent (1%) for the state retailers' occupation tax and one percent (1%) for the Village's Home Rule Sales Tax. E. As of the date of this Agreement and pursuant to Chapter 3.48 of the Buffalo Grove Municipal Code, the total Food and Beverage tax rate within the Village is one percent (1%). E. The Village and Prairie House have the power and authority to enter into this Agreement pursuant to, but without limitation, the home rule powers of the Village under Section 6, Article VII of the 1970 Constitution of the State of Illinois. 1 SECTION 2. DEFINITIONS. Whenever used in this Agreement, the following terms shall have the following meanings unless a different meaning is required by the context. "Commencement Date": September 1, 2009 "Food and Beveraqe Tax": The one percent (1%) sales tax imposed in the Village pursuant to the Village's Prepared Food and Beverage Tax Ordinance No. 2007-62 under the Village's home rule authority and 65 ILCS 5/8-11-1 and 65 ILCS 5/8-11-5. The foregoing State of Illinois Compiled Statutes authorizes the Village of Buffalo Grove to impose a tax on alcoholic beverages, soft drinks and food that has been prepared for immediate consumption. "Food and Beverage Tax Payment": The payment to Prairie House of a portion of the Food and Beverage Tax that the Village is required to make pursuant to Section 3 of this Agreement. "Gross Receipts": The term "Gross Receipts" shall have the same meaning as that which is ascribed to it in the Retailers' Occupation Tax Act. "Home Rule Sales Tax": The one percent (1%) sales tax imposed in the Village pursuant to the Village's Home Rule Sales Tax Ordinance No. 91-57 under the Home Rule Municipal Retailers' Occupation Tax Act, 65 ILCS 5/8-11-1 and the Home Rule Municipal Service Occupation Tax, 65 ILCS 5/8-11-5. The term "Home Rule Sales Tax" shall not include any increase enacted by the Village but effective after the date of this Agreement. "Home Rule Sales Tax Payment": The payment to Prairie House of a portion of the Home Rule Sales Tax that the Village is required to make pursuant to Section 3 of this Agreement. "Tax Year": The period of time commencing on the Commencement Date and ending one year after the Commencement Date. SECTION 3. TAX PAYMENTS. A. Calculation of Home Rule Sales Tax Payment. For the Tax Year during the term of this Agreement, the Village shall pay to Prairie House one-half of the Village's Home Rule Sales Tax, limited to one-half percent attributable to the Business and received by the Village for that particular Tax Year. B. Calculation of Food and Beverage Tax Payment. For the Food and Beverage Tax Payment during the term of this Agreement, the Village shall pay to Prairie House one-half of the Village's Food and Beverage Tax, limited to one-half percent attributable to the Business and received by the Village for that particular Tax Year. C. Incentive Cap. The Village shall pay to Prairie House the tax payments as outlined in this Agreement for the Tax Year or a maximum of $15,000, whichever is first to occur. D. Home Rule Sales Tax Payment. Within 30 days after the end of each three-month period of each Tax Year ("Quarter"), the Village shall pay to Prairie House the Home Rule Sales Tax Payment applicable to that particular Quarter pursuant to Subsection A 2 of this Section. If, for any reason, the State of Illinois fails to distribute the Home Rule Sales Tax revenue to the Village within 30 days after the end of any Quarter of the Tax Year, the Village shall provide notice of that failure to Prairie House. In that event, the Village shall make the required Home Rule Sales Tax Payment within 30 days after the date on which the Village actually receives the Home Rule Sales Tax revenue due the Village for the applicable Quarter. E. Food and Beverage Tax Payment. Within 30 days after each month during the Tax Year, the Village shall pay to Prairie House the Food and Beverage Tax Payment applicable to that particular month pursuant to Subsection B of this Section. F. No Guarantee. The parties acknowledge and agree that none of the terms, conditions, or provisions of this Agreement shall be construed, deemed, or interpreted as either (1) a guarantee that the Village will receive any Home Rule Sales Taxes or Food and Beverage Taxes as a result of the operation of the Business in the Village or (2) a requirement or obligation by Prairie House to generate Gross Receipts from the Business. G. No Village Obligation. The parties acknowledge and agree that none of the terms, conditions, or provisions of this Agreement shall be construed, deemed, or interpreted as (1) a restriction or prohibition on the Village from eliminating or amending its Home Rule Sales Tax or Food and Beverage Tax, or (2) a requirement to impose a sales or other tax for the purpose of providing a source of funds for the Home Rule Sales Tax Payment. H. Loss of Authority. In the event that the Village's authority to enter into this Agreement or to pay the Home Rule Sales Tax Payment or Food and Beverage Tax Payment to Prairie House pursuant to this Agreement are repealed, become unexercisable, null and void or otherwise become invalid then the Village's obligations hereunder shall cease and no further obligations shall be required of the Village. SECTION 4. EXCLUSIVE AGREEMENT. During the Term hereof, Prairie House agrees not to enter into any other municipal tax revenue sharing agreement with other municipalities in Illinois concerning the Business. SECTION 5. LITIGATION AND DEFENSE OF AGREEMENT. A. Litigation. If, during the term of this Agreement, any lawsuits or proceedings are filed or initiated against either party before any court, commission, board, bureau, agency, unit of government or sub-unit thereof, arbitrator, or other instrumentality, that may materially affect or inhibit the ability of either party to perform its obligations under, or otherwise to comply with, this Agreement ("Litigation"), the party against which the Litigation is filed or initiated shall promptly deliver a copy of the complaint or charge related thereto to the other party and shall thereafter keep the other party fully informed concerning all aspects of the Litigation. B. Defense. The Village and Prairie House each agree to use their respective best efforts to defend the validity of this Agreement, and all ordinances and resolutions adopted and agreements executed pursuant to this Agreement, including every portion thereof and every approval given, and every action taken, pursuant thereto. SECTION 6. REMEDIES. A. Remedies. In the event of a breach or an alleged breach of this Agreement by either party, either party may, by suit, action, mandamus, or any other 3 proceeding, in law or in equity, including specific performance, enforce or compel the performance of this Agreement. B. Notice and Cure. Neither party may exercise the right to bring any suit, action, mandamus or any other proceeding pursuant to Subsection A of this Section without first giving written notice to the other party of the breach or alleged breach and allowing 15 days to cure the breach or alleged breach; provided, however, that if the party accused of the breach or alleged breach cannot cure the condition within 15 days after the notice, notwithstanding the party's diligent and continuous effort, promptly commenced and diligently continued upon receipt of the notice, then the period to cure the violation or failure shall be extended for the time necessary to cure the violation with diligence and continuity, but in no event longer than 180 days unless extended in writing by the Village. SECTION 7. TERM. This Agreement shall be in full force and effect from and after its date until the date that is the later to occur of (a) the date that is 1 year after the Commencement Date or (b) the date on which the Village has made all payments required pursuant to this Agreement. SECTION 8. INFORMATION. A. Prairie House agrees to sign all documentation necessary to cause the Illinois Department of Revenue to release to the Village the amount of Home Rule Sales Tax generated by Prairie House from the Property during the Tax Year. During the Tax Year, Prairie House shall also forward copies of its monthly Illinois Municipal Sales Tax Returns, ST-1 and ST-2, as appropriate, to the Village. The forms provided shall detail the amount of sales tax collected and paid to the Illinois Department of Revenue and to the Village of Buffalo Grove as well as taxable gross receipts for Prairie House. B. Prairie House agrees to submit all documentation necessary as required by the Village relating to the Food and Beverage Tax generated by Prairie House from the Property. C. Prairie House and the Village shall keep all tax information confidential except where disclosure of such information is required by law. SECTION 9. GENERAL PROVISIONS. A. Complete Agreement; Supersedence. This Agreement constitutes the complete agreement of the parties regarding the payment of Home Rule Sales Tax and Food and Beverage Tax to Prairie House and shall supersede and nullify any and all prior drafts and agreements concerning the payment of Home Rule Sales Tax and Food and Beverage Tax to Prairie House including without limitation the aforestated Annexation Agreement. B. Amendments. No amendment to, or modification of, this Agreement shall be effective unless and until it is in writing and is approved by the authorized representative of Prairie House and by the Village of Buffalo Grove corporate authorities by Ordinance duly adopted, and executed and delivered by the authorized representatives of each party. C. Notices. Any notice or other communication required or permitted to be given under this Agreement shall be in writing, and shall be deemed delivered to and received by the addressee thereof when delivered in person at the address set forth below, or three 4 business days after deposit thereof in any main or branch United States Post Office, certified or registered mail, return receipt requested, postage prepaid, properly addressed to the parties, respectively, as follows: For notices and communications to the Village: Village of Buffalo Grove 50 Raupp Blvd. Buffalo Grove, Illinois 60089 Attention: Director of Finance Copy to: William G. Raysa, Esq. Raysa & Zimmerman, LLC. 22 South Washington Park Ridge, Illinois 60068 For notices and communications to Prairie House: Mr. Ron Hansen 23068 Main Street Prairie View, Illinois 60069 By notice complying with the foregoing requirements of this paragraph, each party shall have the right to change the address or addressee or both for all future notices and communications to such party, but no notice of change of address shall be effective until actually received. D. Indemnity. Prairie House shall and hereby agrees to defend, hold harmless and indemnify the Village, its President, Trustees, employees, agents and attorneys from and against any and all claims, demands, suits, damages, liabilities, losses, expenses, and judgments which may arise out of the establishment of an order-acceptance point within the Village or this Agreement. The obligation of Prairie House in this regard shall include but shall not be limited to all costs and expenses, including reasonable attorneys' fees, incurred by the Village in responding to, defending against, or settling any such claims, demands, suits, damages, liabilities, losses, expenses or judgements. Prairie House covenants that it will reimburse the Village, or pay over to the Village, all sums of money the Village pays, or becomes liable to pay, by reason of any of the foregoing, and will make payment to the Village as soon as the Village becomes liable therefore; provided, however, that Prairie House liability under this Subsection shall be limited to the total amount of Home Rule Sales Tax Payments and Food and Beverage Tax Payments that Prairie House has received from the Village pursuant to this Agreement as of the date of any such claim, demand, suit, damage, liability, loss, expense, or judgment. In any suit or proceeding brought hereunder, the Village shall have the right to appoint counsel of its own choosing to represent it. E. Governinq Law. This Agreement and the rights of the parties hereunder shall be governed by, and construed, interpreted, and enforced in accordance with, the internal laws, and not the conflict of law rules of the State of Illinois. F. Interpretation. This Agreement has been negotiated by all parties and shall not be interpreted or construed against the party drafting the Agreement. 5 G. Change in Laws. Unless otherwise explicitly provided in this Agreement, any reference to laws, ordinances, rules, or regulations of any kind shall include such laws, ordinances, rules, or regulations of any kind as they may be amended or modified from time to time hereafter. H. Headings. The headings of the sections, paragraphs, and other parts of this Agreement are for convenience and reference only and in no way define, extend, limit, or describe the meaning, scope, or intent of this Agreement, or the meaning, scope, or intent of any provision hereof. I. Time of Essence. Time is of the essence in the performance of all terms and provisions of this Agreement. J. Severability. It is the express intent of the parties hereto that should any provision, covenant, agreement, or portion of this Agreement or its application to any person, entity, or property be held void, invalid, or unenforceable by a court of competent jurisdiction, such action shall not effect the remainder of this Agreement, which shall continue in full force and effect. K. No Third Party Beneficiaries. Nothing in this Agreement shall create, or be construed to create, any third party beneficiary rights in any person or entity not a signatory to this Agreement. L. Counterparts. This Agreement may be executed in any number of multiply identical counterparts and all of said counterparts shall, individually and taken together constitute the Agreement. M. Assignment. Prairie House may not assign this Agreement or the amounts, in whole or part, to be paid hereunder. The Parties acknowledge that this Agreement is an obligation that runs to Prairie House and is not a covenant running with the land. N. Inspection of Books and Records. Upon prior written notice to Prairie House, and at a place and time that is mutually beneficial to both parties, the Village shall have the right to inspect and review those books and records which are directly related to this agreement for any Tax Year or portion thereof. 6 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized representatives as of the date first above written. VILLAGE OF BUFFALO GROVE ATTEST: By: Elliott Hartstein Village President Village Clerk PRAIRIE HOUSE REALTY, LLC. By: Print Name By: Signature ATTEST: Print Name Signature 7 ACKNOWLEDGEMENT STATE OF ILLINOIS ) SS COUNTY OF LAKE ) This instrument was acknowledged before me on 2009 by Elliott Hartstein, the Village President of the VILLAGE OF BUFFALO GROVE, an Illinois home rule municipal corporation, and by Janet Sirabian, the Village Clerk of said municipal corporation. Signature of Notary SEAL: My Commission expires: 8 ACKNOWLEDGEMENT STATE OF ILLINOIS ) SS COUNTY OF LAKE ) This instrument was acknowledged before me on 2009 by (Name / Title) of PRAIRE HOUSE REALTY, LLC an Illinois corporation. Signature of Notary SEAL: My Commission expires: 9 E` 301 `N. Milwokee Ave. Buffolo Grove, IL • 847-279-1700 July 30, 2009 Village of Buffalo Grove 50 Raupp BLVD Buffalo Grove, IL 60089 Ghida s. Neukirch, CM Deputy Village Manager Attention: Village board We are requesting permission to allow the promotion of any aspect Of our business on our ground sign at ADAM'S ROADHOUSE AND SPORTSBAR AND GRILL, 301 N. Milwaukee Ave. This Would include any food or any special events related to off-track Betting, except for mentioning any alcoholic beverages. Sincerely, Michael Arab 301 MILWAUKEE AVENUE, ADAM'S RIB & ALE HOUSE — SIGN CODE, SECTIONS 14.20.030; 14.20.070; AND 14.40.025, TO RE-FACE THE EXISTING CHANGEABLE COPY GROUND SIGN TO READ "ADAM'S SPORTS BAR & OTB". THE SIZE AND CHANGEABLE COPY PORTION OF THE SIGN WILL NOT CHANGE Mr. Cy Koorosh Sadeghi, 301 Milwaukee Avenue, was present and sworn in. The public hearing notice published in the Daily Herald on June 30, 2009 was read. Com. Stein asked a procedural question to Village Attorney, Mr. Raysa, concerning the publication. He wanted to know if the public hearing notice as published encompassed what was being reviewed. The sign itself, as approved in the Annexation Agreement in 2003, was supposed to be one (1) foot shorter than what was actually built. The Zoning Board is not only reviewing the face change, but needs to bring the sign into conformance. Did that need to be included in the public hearing notice? Mr. Raysa stated that the public hearing notice that was published in the newspaper did follow the Village of Buffalo Grove ordinance requirements. The correct sections of the Sign Code were published. Mr. Sadeghi explained that since the application has been submitted, the name of the business has changed to Adam's Roadhouse Sports Bar & Grill. The originally proposed sign was not as good looking as it was supposed to be and did not match the streetscape. He tried to match other signs along Milwaukee Avenue. The proposed sign is a better looking sign. Ch. Entman read the Village Engineer's memorandum addressed to Brain Sheehan dated July 8, 2009 which states: "I have no comments on the proposal." Ch. Entman explained that Exhibit "E" shows the actual dimensions of the sign while Exhibit "F" shows the actual copy size and color. Both Exhibits were included in the packet. Com. Lesser asked about the purpose of the changeable copy portion of the sign. He has no objection to the sign color or to the new name. He is not in favor of the changeable copy portion of the sign. He does not see the need for it. Mr. Sadeghi stated that the changeable copy portion of the sign already exists. The purpose is to advertise food specials. Com. Stein stated that he researched the history on this sign going back to Cy's Crab House. As part of the Annexation Agreement for Cy's Crab House to voluntarily annex into the Village it was agreed upon by the Village to allow them to have that changeable copy portion of the sign. The Village formed a citizen's ad-hoc committee whose purpose is to deal with issues as they arise and they apply to the community. He happens to be the Chairman of that committee. They did meet with Village Manager, Bill Brimm, and they Zoning Board of Appeals Draft Minutes July 21, 2009 Adam's Rib & Ale House, 301 Milwaukee Avenue did review the proposed sign. From the citizen's committee 100% of those present favored this sign. They were aware of the originally proposed sign, which was not included in the packet. This proposed sign is far superior than the previously proposed sign. The citizen's committee would hope that the sign is approved as submitted. Com. Dunn asked if the changeable copy portion of the sign is removed, would they remove that part of the sign. Mr. Sadeghi stated that they would remove the white portion and make the green background bigger. The sign size would remain the same; the non- changeable copy portion of the sign would increase to fill the void. Com. Dunn asked what the sign would be constructed of. Mr. Sadeghi stated that the sign would be a green plastic. Com. Dunn asked if the sign is internally illuminated. Mr. Sadeghi stated that the sign is internally illuminated. Com. Dunn asked if there are any lights on the ground around it. Mr. Sadeghi stated that there will be landscaping around the base of the sign to match the background of the sign. There are no lights on the ground. Com. Stein stated that he has photographs of the signs that were taken before the Annexation that depict the signs that previously existed on the property. Com. Stein stated he would prefer the changeable copy on the sign as opposed to increasing the copy of the sign. Com. Au does not mind the changeable copy portion of the sign so long as the Petitioner maintains it better. The lettering is off center. Mr. Sadeghi stated that he would prefer to keep the changeable copy to promote the restaurant and the specials. He will not advertise drink specials, only food specials. He wants to improve his relations will the Village. He will center the copy and make it look good. He is hurting financially at this time. Lots of restaurants are hurting right now. He can bring more people into the restaurant by advertising. Com. Shapiro stated that he is OK with the changeable copy portion of the sign as long as it is only used to advertise food specials. He confirmed that the sign will not contain advertising for other businesses. Com. Stein added that prior to the changeable copy being allowed, Cy's would advertise specials on A-frame signs out at the street. It would be better to leave the changeable copy on the sign. If there are issues, the citizen's ad hoc committee would address them. Mr. Sadeghi added that he is working with the Village to try and improve his relations with the neighbors. Com. Windecker confirmed that underneath the sign will be landscaped with evergreens or something similar. If you put some low shrubbery around the sign, it would dress the sign up. Ch. Entman asked why the sign was not originally installed in accordance with the Annexation Agreement. Mr. Sadeghi stated that he knows the sign is the same size since it was installed. When the name changed to Adam's Rib & Ale House, the sign was Zoning Board of Appeals Draft Minutes July 21, 2009 Adam's Rib & Ale House, 301 Milwaukee Avenue inspected and approved. Ch. Entman is not happy that a sign was installed in violation of the Annexation Agreement. Mr. Sadeghi advised that the Village approved the sign. He is not sure about the miscommunication concerning the size of the sign. They did not put the sign in themselves. They had a sign contractor install the sign. Ch. Entman asked Mr. Sheehan about the history of the sign. Mr. Sheehan stated that he did some research to try and locate an inspection report that would go along with the sign but could not. Due to the age it could be for any number of reasons. Ch. Entman is confused because the information contained in the packet does not seem to correspond. For instance, the publication notice says the sign would read "Adam's Sports Bar & OTB". The sign rendering depicts the name to be "OTB" "Adam's Roadhouse Sports Bar & Grill". Mr. Sadeghi replied that the concept of the name was changed based on customer feedback. Ch. Entman stated that the survey submitted as Exhibit "A" depicts the location of the sign to be six (6) inches from the property line. Exhibit "E" shows the outer edge of the sign to be two (2) feet from the sidewalk. How far from the sidewalk is the sign. Mr. Sadeghi advised that he does not have an answer for that. Ch. Entman stated that the Annexation Agreement provides for a certain size sign. The sign that was installed does not comply. Exhibit "E" also notes that the primary colors of the copy to be white and yellow. There are too many inconsistencies. Ch. Entman stated that he recognizes the need for the business to succeed. If the sign is an element of that success, he will not be the one to stand in the way. He is not always in favor of the sign being the answer to everyone's problems in business. The business needs to be identified. There has been a change in the business and the name. Ch. Entman agrees with Com. Windecker that the base of the sign should be well landscaped. In this instance, he would not have an issue with the changeable copy as long as it is limited to the advertisement of food specials. Mr. Sheehan advised that the sign is located two (2) feet from the sidewalk. The property line is one and a half(1-1/2) feet from the sidewalk. That would give the six (6) inches as shown on the Plat of Survey. Ch. Entman read a portion of the memorandum addressed to the Zoning Board of Appeals from Brian Sheehan dated July 21, 2009 that pertains to this request: "The existing sign that was previously installed did not match the sign that was approved at the time of annexation. The business name has also been changed since the original submittal/publication." There were no additional questions or comments from the Commissioners. There were no questions or comments from the audience. Zoning Board of Appeals Draft Minutes July 21, 2009 Adam's Rib & Ale House, 301 Milwaukee Avenue Com. Stein made the following motion: I move we recommend to the Village Board to grant the request made by Adam's Rib & Ale House, 301 Milwaukee Avenue, for variance of Sign Code, Section 14.20.030, pertaining to Business Districts; Section 14.20.070, pertaining to Ground Signs; and Section 14.40.025, pertaining to Changeable Copy Signs, for the purpose of re-facing the existing changeable copy ground sign to read "Adam's Roadhouse Sports Bar & Grill" with the OTB logo. The size and changeable copy portion of the sign will not change. The approval is contingent to the following conditions: 1. The sign needs to conform to the dimension details as shown on Exhibit"E". 2. The color and copy shall closely match the color and copy as depicted on Exhibit «F» 3. The changeable copy portion of the sign will be limited to the promotion or advertising of food specials at the restaurant. 4. The base of the sign is required to be landscaped. The landscaping provided shall be of the type of materials designed to cover the legs of the sign on a year round basis. Final approval of the landscaping materials is at the sole discretion of the Village. 5. Subject to the Village Engineer's memorandum dated July 8, 2009. Pursuant to Sign Code, Section 14.44.010, Sub-section B. Com. Windecker seconded the motion. Roll Call Vote: AYE—Stein, Dunn, Windecker, Shapiro, Au NAY—Lesser, Entman ABSTAIN—None Motion Passed 5 to 2. Item to appear on the August 17, 2009 Village Board agenda. Zoning Board of Appeals Draft Minutes July 21, 2009 Adam's Rib & Ale House, 301 Milwaukee Avenue ZONING BOARD OF APPEALS VILLAGE OF BUFFALO GROVE, ILLINOIS FINDINGS OF FACT ON VARIATION OF SIGN CODE THE BUFFALO GROVE ZONING BOARD OF APPEALS HEREBY MAKES THE FOLLOWING FINDINGS OF FACT AND CONCLUSIONS: L THE SUBJECT PROPERTY: A. Applicant: Adam's Rib & Ale House B. Location: 301 Milwaukee Avenue C. Type of Sign: Changeable Copy Ground Sign D. Characteristics of Sign (including size): 6'4"xl2' Changeable Copy illuminated ground sign. The changeable copy portion of the sign is 1'4"xl2' with two (2) line s of changeable copy. The remainder of the sign is not changeable copy. E. Lot Characteristics: Irregular rectangular-shaped lot. IL CHARACTERISTICS OF THE SURROUNDING AREA: North—Unincorporated Lake County South—B3 Planned Business District East—Mixed Use Planned Development District West—Unincorporated Lake County III. VARIATION SOUGHT: Sign Code, Section 14.20.030,pertaining to Business Districts; Section 14.20.070,pertaining to Ground Signs; and Section 14.40.025,pertaining to Changeable Copy Signs, for the purpose of re-facing the existing changeable copy ground sign to read"Adam's Sports Bar& OTB". The size and changeable copy portion of the sign will not change. IV. EXHIBITS DEPICTING VARIATION: A. Exhibit"A"—Plat of Survey B. Exhibit"D"—Letter dated June 16, 2009 C. Exhibit"E"—Color Rendering Depicting Sign Size D. Exhibit"F"—Color Rendering Depicting Sign Copy and Color E. Group Exhibit"H"—Permit Application and Exhibit D-1 of Annexation Agreement F. Exhibit"I"—Authorization Letter Draft Findings of Fact Adam's Rib&Ale House,301 Milwaukee Avenue July 21,2009 Page 1 of 3 V. VILLAGE ENGINEER'S REPORT Village Engineer's memorandum dated July 8, 2009 which states: "I have no comments on the proposal." VI. VARIATION POWER & CRITERIA: Sign Code, Section 14.44.010, Sub-section B VIL PUBLIC HEARING: After due notice as required by law, a copy of said publication notice being attached hereto as Exhibit C, the Zoning Board of Appeals held a public hearing regarding the proposed variance on Tuesday, July 21, 2009 at the Village Hall, 50 Raupp Blvd., Buffalo Grove, IL 60089 at 7:30P.M. The applicant, Mr. Cy Koorosh Sadeghi, Owner, 301 Milwaukee Avenue testified at the hearing and presented documentary evidence. The following objectors appeared at the hearing: None The following sent written objection prior to the hearing: None Attached hereto and made a part hereof as Exhibit J are the minutes of the Zoning Board of Appeals meeting held on Tuesday, July 21, 2009. VIIL FINDINGS: The Zoning Board of Appeals finds that the criteria as set forth in Section 14.44.010, Subsection B of the Sign Code have been met in that the Petitioner has shown: 1. The proposed signage is of particularly good design and in particularly good taste. 2. The entire site has been or will be particularly well landscaped. IX. CONDITIONS: The variance shall be subject to the following conditions: 1. The sign needs to conform to the dimension details as shown on Exhibit «E» Draft Findings of Fact Adam's Rib&Ale House,301 Milwaukee Avenue July 21,2009 Page 2 of 3 2. The color and copy shall closely match the color and copy as depicted on Exhibit"F". 3. The changeable copy portion of the sign will be limited to the promotion or advertising of food specials at the restaurant. 4. The base of the sign is required to be landscaped. The landscaping provided shall be of the type of materials designed to cover the legs of the sign on a year round basis. Final approval of the landscaping materials is at the sole discretion of the Village. 5. Subject to the Village Engineer's memorandum dated July 8, 2009. X. CONCLUSION: The Zoning Board of Appeals, by a vote of 5 to 2, recommends to the Village Board to grant the request made by Adam's Rib & Ale House, 301 Milwaukee Avenue, for variance of Sign Code, Section 14.20.030,pertaining to Business Districts; Section 14.20.070,pertaining to Ground Signs; and Section 14.40.025, pertaining to Changeable Copy Signs, for the purpose of re-facing the existing changeable copy ground sign to read "Adam's Roadhouse Sports Bar& Grill" with the OTB logo. The size and changeable copy portion of the sign will not change. Dated—July 21, 2009 VILLAGE OF BUFFALO GROVE, IL Bruce Entman, Chairman Zoning Board of Appeals Draft Findings of Fact Adam's Rib&Ale House,301 Milwaukee Avenue July 21,2009 Page 3 of 3 Public Hoofing PUBLIC IgTICE Is hereby given that Mle Suflale Grove Zoning Board of Appeals Nill hold a Public Hearing at 7:30 P.M.on Tuesday July 21,20e9 in the Council Nam- bers of the Village Halt,50 Raupp Boulevard. Reauest'is being made by Adam's Rtb & Ale House, 301 Milwaukee Avenue,for variance opf�Sign Code,Sec- Lion 14.20.030,pertaining to Business Districts; Section 14.20.070, pertaining to Ground Signs: and Section 14.40.025, pertaining to Changeable Copy Signs,for TO: ZONING BOARD OF APPEALS COMMISSIONERS the purpose of re a the exisTing changeable copy aroouund sign to read Adam's Sports Bar & OTB".The size and change FROM: BRIAN SHEEHAN able copy portiotrof the sign wall not change. Legal Description: Deputy Building Commissioner/Operations cParcel pt the souther y 15dfeet of Lot 5) 1n Block 2 in Unit Number 2 in Columbian Gardens, being a Subdivi- sion in Section 35,Township DATE: Lune 30, 2009 43 henTaahCicrdrdPrinngn copal Plat thereof-recorded:Jvyty 11, 1926 as Document 2E2352,in DATE OF PUBLIC HEARING: Tuesda yJul 21 2009 Book eC u Plats Page92, � y � to LaKe County 111Pnois. Pareel 2: Lots 1 and 2 in 7:30 P.M. —Council Chambers, Village Hall Ccloum2In U rd ns r gin 50 Raupp Boulevard, Buffalo Grove, Illinois TownisyhipIsi°i3i"" h, Ran 11,east of The Third PH I- Pal Meridian,according to the Plat thereof recorded July 11,1926 as Document RE: 301 Milwaukee Avenue, Adam's Rib & Ale House 292352in Book"P"of Plats, Page 42,in Lake County 1II(- Sign Code, Sections 14.20.030; 14.20.070; and 14.40.025 no Commonly known as: 301 Milwaukee Avenue, Buffalo Grove 1111hots VILLAG§�OF.BUFFALO Attached please find the documents and exhibits that have been submitted for the following Z'�'�eE�t",V�EVEaI"�°ipr'�"s" variance: ;,�'„�eihN"�°j }k�H'° Request is being made by Adam's Rib &Ale House, 301 Milwaukee Avenue, for variance of Sign Code, Section 14.20.030, pertaining to Business Districts; Section 14.20.070, pertaining to Ground Signs; and Section 14.40.025,pertaining to Changeable Copy Signs, for the purpose of re-facing the existing changeable copy ground sign to read"Adam's Sports Bar & OTB". The size and changeable copy portion of the sign will not change. Notice of this public hearing was published in the Daily Herald. If you have any questions regarding this matter do not hesitate to contact me at 459-2530. Brian Sheehan BS/jk Attachments VILLAGE OF ° BUFFALO GROVE a � Department of Building&Zoning Fifty Raupp Blvd. Buffalo Grove,IL 60089-2196 Phone 847-459-2530 Fax 847-459-7944 June 30, 2009 Mr. Michael Arab Adam's Rib & Ale House 301 Milwaukee Avenue Buffalo Grove, IL 60089 Dear Mr. Arab, This is to infonr° you that the Zoning Board of Appeals public hearing relative to your request for variance of the Sign Code to reface the existing changeable copy ground sign, has been scheduled for Tuesday, July 21, 2009 at 7:30 P.M. in the Council Chambers of the Village Hall, 50 Raupp Boulevard. A copy of the Agenda is enclosed. You, or an authorized representative, must attend the meeting to answer any questions the Zoning Board Commissioners may have. If you have any questions, please do not hesitate to contact me at (847) 459-2530. Sincerely, Brian Sheehan Deputy Building Commissioner/Operations BS/jk Enclosure VILLAGE OF ' BUFFALO GROVE Department of Building&Zoning Fifty Raupp Blvd, Buffalo Grove, 160089-2196 Phone 847-459-2530 Fax 847-459-7944 APPLICATION FOR VARIATION APPLICANT ADDRESS. �,� i,��(�� �� �' 7� �1=M 79 Sc4 1 oc S-�Cdow �- — TELEPHONE NUMBER 1 1 ] 2 o �V ,. �.l ADDRESS OF SUBJECT PROPERTY -e Q A O—C PROPERTY IS LOCATED IN THE ZONING DISTRICT 9 LEGAL DESCRIPTION OF SUBJECT PROPERTY: '1 SECTION OF MUNICIPAL CODE FROM WHICH VARIANCE IS REQUESTED: 1`� •o'�� 1 t I.��.07G1J`I.`fib. PURPOSE OF VARIANCE: e, r►� /L i' 3 44 r) ,n �, a I Applicant must submit a letter stating what the practical difficulties or particular hardships are in carrying out the strict letter of the Zoning Ordinance and describing the proposed work or change in use. A plat of survey or plot plan, drawn to scale,must be attached hereto and made a part of this application. Petitioner must submit proof of ownership such as a deed,title insurance policy,trust agreement,etc. I(we)hereby certify that the legal tit e of the premises being the subject of this application is vested in 0 d that all statements contained in this application are true and correct. Tlwfy'further understand that any misrepresentation in connection with this matter may result in a denial of the relief sought. Furthermore, I(we)have attached a list containing the names and addresses of all contiguous property owners if requesting a fence variation, OR a list of all property owners within two hundred fifty(250) feet in each direction of the subject property for all other variations;exclusive of public ways,as such are recorded in the Officer of the Recorder of Deeds of Cook County and/or Lake County. APPLICANT PARTNER4N T1- R, ST AGENT (Strike out all but applicable designation) If signed by an Agent, a written instrument executed by the owner, establishing the agency,must accompany this application. FILING FEE MUST ACCOMPANY THIS APPLICATION FEE PAID ou RECEIPT NUMBER a991 CI LP DATE Le !S� ©q APR. 7.2223 9: 1EDAM BANKFINANCIAL FSB SAGO nTLE INSURANCE CO' ANY LOAN POLICY (1992) SCHEDULE A POLICY NO. : 1409 000607917 wK DATE OF POLICY: JUNE 3, 1998 AMOUNT OF INSURANCE: $652,000.00 LOAN NUMBER: N/A YOUR LOAN REFERENCE: 931 - 933 N. MILWAUKEE, WHEELING 1. NAME OF INSURED: SUCCESS NATIONAL BANK 2 . THE ESTATE OR INTEREST IN THE LAND DESCRIBED IN THIS SCHEDULE AND WHICH IS ENCUMBERED BY THE INSURED MORTGAGE OR TRUST DEED IS A FEE SIMPLE, UNLESS OTHERWISE NOTED. 3. TITLE TO THE ESTATE OR .INTEREST. IN THE LAND IS VESTED IN: COSMOPOLITAN BANK AND TRUST COMPANY, AS TRUSTEE UNDER TRUST AGREEMENT DATED APRIL 8, 1998 AND KNOWN AS TRUST NUMBER 30812 4. THE INSURED MORTGAGE OR TRUST DEED, .AND ASSIGNMENTS THEREOF, IF ANY, ARE DESCRIBED AS FOLLOWS: MORTGAGE DATED MAY 15,1 998 AND RECORDED JUNE 3, .1998 AS DOCUMENT NO. 4143307, MADE BY COSMOPOLITAN BANK AND TRUST COMPANY, AS TRUSTEE UNDER TRUST AGREEMENT DATED APRIL 8, 1998 AND KNOWN AS TRUST NUMBER 30812, TO SUCCESS NATIONAL BANK, TO SECURE A NOTE FOR $652,000. 00. THIS POLICY VALID ONLY IF SCHEDULE B IS ATTACHED. LPOLA192 MHB 07/06/98 11:16:33 ^� NO.721 P.7 APR. 7.2003 9: 19AN BANKFINRNCIRL FSB (- . 'AGO TltLE INSURANCE CO{"` ANY LOAN POLICY (1992) SCHEDULE A (CONTINUED) POLICY NO. : 1409 000607917 WK. S . THE LAND REFERRED TO IN THIS POLICY IS DESCRIBED AS FOLLOWS: PARCEL 1: LOTS 3, 4 AND 5 (EXCEPT THE SOUTHERLY 15 FEET OF LOT 5) IN BLOCK 2 IN UNIT NUMBER 2 IN COLUMBIAN GARDENS, BEING A SUBDIVISION IN SECTION 35, TOWNSHIP 43 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED JULY 11, 1926 AS DOCUMENT 282352, IN BOOK "P" OF PLATS, PAGE 92, IN LAKE COUNTY, ILLINOIS. PARCEL 2 : 'LOTS 1 AND 2 IN BLOCK 2 IN UNIT NUMBER 2 IN COLUMBIAN GARDENS, BEING A SUBDIVISION IN SECTION 35, TOWNSHIP 43 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED JULY 11, 1926 AS DOCUMENT 282352, IN BOOK "P" OF PLATS, PAGE 92, IN LAKE COUNTY, ILLINOIS. THIS POLICY VALID ONLY IF SCHEDULE B IS ATTACHED. MHB 07/06/98 11:16:33 Dear Village of Buffalo Grove: We have a request for a sign variation. Our existing ground sign is located of the 4W west side of the property, and the existing bill board is located n the north side of the property. These signs will remain in the same location but the graphics will be changed. The name"ADAM'S RIB AND ALE HOUSE"will change to "ADAM'S SPORTSBAR AND OTB." Attached is the copy of the logo for the sign. Thank you, Michael Arab F BOARD OF APPEALS UAM'S BIR301 N. Milwaukee Ave. Buffalo Grove, IL ® 847-279-1700 ZONING BOARD OF APPEALS JUNE 9, 2009 EXHIBIT �. Village Of Buffalo Grove 50 Raupp Blvd. Buffalo Grove, IL 60089 To Whom It May Concern: This is to inform Village of Buffalo Grove that Michael Arab is general manager of Adams Rib & Ale House and he can act on behalf of me. If you have any questions please call me at (847)-279-1700. Sincerely, Cy Koorosh Sadeghi a� Site Location : 301 Milwaukee Avenue Site Location VERP 3ARY 1716- 1710 1720 � 1726 � 1701 1° , / y 301 / 9 7 1513 1917 IQ 232 9 9�- 220 201 2725 99 925 a� 200 0 / 29 91? 20 18 8 22 u PKwY 1ao 185 � / CALMBus(0 17 1311 9 7 29 25 L 19 155 / 31 900 Q901 18 16 14 12 10 8 c' 35 8 8�o9o�J� MAR UETTE PL. 39 84� Q¢851 27 25 23 19 17 15 13 1 1 9 7 2100� Q 41 820 825 43 800 28 26 24 22 20 18 16 14 12 10 $ 6 2150� ° LINDEN AVE. Dick K KuenklerNOBG To Brian P SheehanNOBG@VOBG 07/08/2009 12:34 PM cc bcc Subject ZBA-July 2009 3#9 Milwaukee Avenue 301 1 have no comments on the proposal. v 1LaLl'LVr�e Vr �V 1y'1'e�1°��LV C.�t'�.VV Jji APPLICATION FOR PERMIT ZONING BOARD OF APPEALS lrylr OR"INT IN INKt EXHIBIT �s yr�� Permit No. Address of Property - —d�-_.�-f-�(� K� 4VP"• J3(4 CL�c Cr 'Tuluation$ Q O . O �-T Date Real Estate — _�2._. .�_ County L�kC Index No.. Purpose of Permit .—County Lot Blk Subdiv. Sec Twp Range DESCRIPTION Use Group __.._.__._. ---Zoning -. Type of Construction Dimensions of Bldg Stories.__._._. Front Depth Height No of sq ft per floor_______ __Total sq,ft of bldg. Total Volume of Bldg. Height No of Bedrooms— Slab_ Basement Crawl Attached Garage Detached Garage CONTRACTORS (�� Gen'I Contr )nGTTVI_�Gi /�� �O Address�6�T_ /f/ L4/c2!5 T- ph ne - -�26 Architect ke in Address-(:::e I c.,,,^V !�/p__�,�� Phone Excavator_ _ _ _ - _ Address Phone �2 Carpenter _ _ �ddress !f q Phone91� 0 Cement Contr _ _ Address �f t��_eLr/ 7t 62VZ-5 Phone Mason - _ Address Phone Roofing Contr _.. _ _... _- —. Address Phone Plumber _ - _ Address Phone Slate License No. __. ._._._._ No.of Fixtures No.of Cleanouts No of Floor Drains- _- _No.of Sump Pumps Other Electrical Contr Q Address Phone Registration No _� ` .�z_�_-`� Where Registered No.of 60 AMPS or Larger No of 15 AMP Cir _ _ No.of 20 AMP Gr No.of 30 AMP Cir. No.of AMP Cir. No of motors under 3/4 HP over 1/4 HP No._ No.of Feeder Circuits AMP Service Sae Other.._..__. Mechanical Contr _ Address Phone Type of Heal BTU_ A/C Other Sprinkler Contr._ _ Address Phone No of Heads _ _ No of Standpipes No.of Firepumps OTHER PERMITS Fence:Height Length_.. Type of Construction Sign:Dimension of Sign------ Sq,ft.of Sign Wall Sign Ground Sign Other Information: The undersigned hereby applies to the Village of Buffalo Grove,Illinois,for a permit to erect the structure or part thereof herein described,and if granted the permit applied for shall comply with all requirements of the Village Ordinances relating thereto and pay the fees required by such ordinances.No error or omission in either the plans or application,whether said plans or application have been approved by the Building Official or not,shall permit or relieve the applicant from constructing the work in any other manner than that provided for in the ordinance of this Village relating thereto. The applicant having read this application and fully understanding the intent thereof declares that the statements made are true to the best of my knowledge and belief. s4 PERMIT FEES Signature of Owner or Agent: l)Z Bldg.Permit Fee,....._._......._..... $ Print Nome off yO,wner or Agent: O R S Plumbing Permit Fee___.......... $__ ___.__._. _ Address: V"1 11 6-I'AVse k/ Electrical Permit Fee._.....__....... $ 1_t�_- City:. State:7 L Mechanical Permit Fee .._.__... $ Phone: RyC__.1�z— 7 2_— SiC Do.: 1 Z- Plan Review Fee .__.,._.__..._.. $ SC) -7 PERMIT APPROVED Other ..................._. $. _ 1 —_ By: �� Title: Date: /Z'23 DATE ISSUED TOTAL FEES A FINAL INSPECTION AND A CERTIFICATE OF OCCUPANCY ARE REQUIRED PRIOR TO OCCUPYING BUILDING. The applicant of this Permit agrees to pay all Plan Review Fees whether thay receive a permit or not. 24 HOUR NOTICE IS REQUIRED ON ALL INSPECTIONS. , Exhibit D-1 1 i ■��f 4 -.� rA 9•x6i _ I i 3 1 VILLAGE OF ' BUFFALO GROVE Department of Building&Zoning -lifty Raupp Blvd. Buffalo Grove.IL 60089-2196 'hone 847-459-2530 P ax 847-459-7944 June 30, 2009 Dear Property Owner, This is to inform you that a public hearing before the Zoning Board of Appeals is being scheduled for Tuesday, July 21, 2009 at 7:30 P.M. in the Council Chambers of the Village Hall, 50 Raupp Boulevard. Request is being made by Adam's Rib &Ale House, 301 Milwaukee Avenue, for variance of Sign Code, Section 14.20.030, pertaining to Business Districts; Section 14.20.070,pertaining to Ground Signs; and Section 14.40.025, pertaining to Changeable Copy Signs, for the purpose of re-facing the existing changeable copy ground sign to read"Adam's Sports Bar& OTB". The size and changeable copy portion of the sign will not change. Notice of this public hearing was published in the Daily Herald. As a neighboring property owner, you are hereby notified of the public hearing and invited to attend if you wish to be heard. A copy of the Agenda is enclosed for your convenience. If you have any questions pertaining to this matter,please do not hesitate to contact me. Sincerely, Brian Sheehan Deputy Building Commissioner/Operations BS/jk Enclosure i TO: William H.Brimm Village Manager FROM: Richard A.Kuhl Deputy Director of Public Works DATE: August 10,2009 SUBJECT: Award of Bid 2009 Crack Sealing Program On July 6,2009,the Village Board authorized the bidding for the 2009 Crack Sealing Program. On August 5, 2009, bids were opened and reviewed. Staff has reviewed the bids for the 2009 Crack Sealing Program with the lowest responsible bidder being Bohm Pavement Maintenance, Inc., in the amount not to exceed $1.27 per pound. The 2009 Crack Sealing Program consists of filling cracks along the curb lines and the lateral cracks on streets that were included in the 2007 and 2008 Street Improvement programs. We also evaluated the streets included in the 2006, 2005, and 2004 Street Improvement programs for lateral cracking to be filled. Lateral crack filling will begin on the streets from the 2009 Street Improvement program and end with the 2004 Street Improvement Program (i.e. until the funds run out or all cracks are filled, whichever comes first). The following table represents the amount of linear footage that will be filled from each year's program: Year Curb Line Lateral Cracking 2008 72,154 L.F. 15,828 L.F. 2007 77,158 L.F. 47,994 L.F. 2006 Complete 37,129 L.F. 2005 Complete 39,060 L.F. 2004 Complete Measuring in process Sub-Total 149,312 L.F. 140,011 L.F. Total 289,323 L.F.+2004 total Staff recommends that Behm Pavement Maintenance, Inc. be awarded the contract at a cost of$1.27 per pound of crack sealing material. Behm has previously worked in the Village and is reliable as well as a qualified contractor. This program is fully funded in the 2009 Street Maintenance Budget. Funds were also carried over from the 2008 Street Maintenance Budget due to the failure of the contractor meeting contract dates in the Northwest Municipal Conference's 2008 Crack Sealing Program. Due to contract forfeiture, the NWMC made the decision to discontinue their program, leaving the Village to bid our own program. A total of$75,000 was budgeted each year for the 2008 and 2009 Crack Sealing Program, The 2009 Crack Sealing Program will not exceed the total budgeted amount of$150,000. If you have any questions,please let me know. '0 C'a chard A.Ku Deputy Director of Public Works cc: Greg Boysen,Director of Public Works AqWNWITS VLILAGE OF , BUFFALO GROVE Fifty Raupp 81vd, Buffalo Grove.IL 60089-2100 ?hone 847-459-2500 Fax 847-459-0332 To: President and Board of Trustees From: Jane Olson Subject: Crack Sealing Program Date. August 5, 2009 On August 5, 2009 at the Village of Buffalo Grove Village Hall, 50 Raupp Boulevard, the bid opening was held reference the above stated bid. The following people were in attendance: Frank Pudlo, GROL Laborers; Lisa Behm, Behm Pavement; George Garcia, GVOC Laborers; Jane Olson, Deputy Village Clerk. Bidder Bid Bid Bond Behm Pavement Maintenance $1.27/lb. yes 310 Route 126 Crystal Lake, IL 60014 North Suburban Asphalt $1.275/lb. yes Maintenance P.O.Box 497 Park Ridge, IL 60068 SKC Construction $1.291/lb. yes P.O. Box 503 W. Dundee, IL 60118 Bids will be reviewed and a recommendation will be forthcoming. Jane Olson, Deputy Village Clerk � � � & W � ) din \ } , � � \ } § 2k «LU ! 2 \ § fa m ` , § ;k cn akw @ [ k f2\33 7 L.J m . BID NOME The VIIJQ?16 ofauRgloGrove 11 19 or thePit4! etdLI blidsfre• cafvad n or b77ee��ltCaaqPrrta.➢Ut n➢1 I tI rrsndin,Au AM OR ,he o°tivaa at the�tllape CERTIFICATE OF PUBLICATION Cf k,gyp Roupp�II,ER End Bru � C3rave iLee�i�yln b�i�s Y�11 be a€N ld Y.OR al Paddock Publications,Inc. and road.t}eatad pRvolpm D&Iffald ar pock coal ro- Il.wvr lions are am hte P o[ 'Id pFirpaaes From 1[taPartmenf 4f public. works, 51 Roupp Corporation organized and existing under and by virtue ofthe laws of Bou�lpepv�a4rd, Butfalo Grave, Th. villa a reserves the the State of Illinois,DOES HEREBY CERTIFY that it is the publisher right to re eel onV Pr al ferfallur!aea7�1P1Y Ig Mill of the DAILY HERALD.That said DAILY HERALD is a secular' e reaalCemen I of the no- ae'ar anY of fhe apac ltta- newspaper anftas been circulated daily in the Village: s o TTT ani n d ti mmarY docu- meats! owevar,thevitille on uin Antio ton Heights,A B on maY waWu anY Ir Inar a6 sects ar infarmattties at na Bigringon Hilb Lake Barrinagn.North B & B 011 dtecretten.T-Village lur- BartIM$ via Buffalo Grove BurlinM CMMg—n Hills Seat any on mill proposal!or to avmrd a con1rocf,wbteh IR tls "dgeme ,,le+a the C enters ills Dee Park D s Plaines ant 1 East Dundee, Gear t argot of lrRe VII ago. This want Is sublet}to�pp lburn lk GroveVillage,Fox a fox River Grove, enev wage a wlilons of the IIlI- `d$dil�r'sta'nautl i m a}9g$q Ad, Gi1b Grayslake.Green Oaks.Gurnee,Haineaville,Ham= e. Milts wnrl Is sublsctt a the HaIIOVP.I'Piil'k I3aW�'llRt7r Woods,Roffman Estates. o'�7iI1]Ye1'IIBSS. llI,is SubataPce Abuse P eAtlieo ecnc M ILCS 2Mn Island Lake Kildeer Lake Villa,Lake in the Hills Lake Z 'ch "I J'L.t M.slrobmn Lib- ill Linoohtshire Lindenh Lon Grove 1VIt.Pros ect V€tage Clark Pu6�lahed Ihr Herald Mundelein Palatine.Pro ct Hei w Rolling Meados.Round Lake, SaIY to, " �a1653sn Round Lake Beach RDu s ,Lake Hei t8 hound Lake r Sc siceny Hallow.St.Cbarles.Streamwood,Tower Lak s Vernon Hills Vold Wauconda,Whciilinn,'4'ifest I7ua ae Wildwood County(ies)of Cook,Kane Lake,McHenry _ and State of Illinois,continuously for more than one year prior to the date of the first publication of the notice hereinafter referred to and is of general circulation lbroughout said Village(s),County(ies)and State. I further certify that the DAILY HERALD is a.newspaper as defined in "an,Act to revise the law in relation to notices"as amended in 1992 Illinois Compiled Statutes,Chapter 7150,Act 5,Section I and 5.That a notice of which File annexed printed slip is a true copy,was published kly-Al 2009 in said DAILY HERALD. IN WITNESS WHl?REO> ,the undersigned,the said PADDOCK PUBLICATIONS,Inc.,has caused this certificate to be signed by,this authorized agent,at Arlington Heights,Illinois. PADDOCK PUBLICATIONS,INC. DAILY HERALD NEWSPAPERS BY Authorized A t Control#4165357