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2011-01-03 - Village Board Regular Meeting - Agenda Packet Meetingof the Villa f Buffalo Grove Fifty Raupp Blvd Village o Bu Buffalo Grove, IL 60089-2100 Board of Trustees Phone:847-459-2500 Regular Meeting January 3, 2011 at 7:30 PM I. Call to Order II. Cub Scout Pack 36 (School District 102) will Lead the Village in the Pledge of Allegiance. A. Cub Scout Pack 36 (School District 102) will Lead the Village in the Pledge of Allegiance. III. Roll Call IV. Approval of Minutes A. Minutes of the December 20, 2010 Village Board Meeting V. Approval of Warrant A. Presentation and Reading of Warrant#1159 VI. Village President's Report VII. Village Manager's Report A. Report and recommendation - Fence Code, height of a rear or interior side fence B. Northwest Suburban Housing Collaborative Letter of Support Vill. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. IX. Special Business X. Reports from the Trustees XI. Consent Agenda All items listed on the Consent Agenda,which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other Regular Agenda items. (Attached). XII. Ordinances and Resolutions A. Ordinance No. 2011- : Amendment to the Special Use, Adam's Roadhouse Sports Bar & Grill, 301 Milwaukee Avenue (Trustee Braiman) B. Ordinance No. 2011- : Torah Academy, Amendment of Special Use concerning child day care facility, 225 McHenry Road (Trustee Glover) XIII. Unfinished Business XIV. New Business XV. Executive Session XVI. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 11:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 11:30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Meetingof the Villa f Buffalo Grove Fifty Raupp Blvd Village o Bu Buffalo Grove, IL 60089-2100 Board of Trustees Phone:847-459-2500 Regular Meeting January 3, 2011 at 7:30 PM XI. Consent Agenda All items are recommended for approval by motion. Ordinances and Resolutions A. Ordinance No. 2011- : Authorizing the Disposal of Surplus Village Personal Property (Trustee Braiman) SUMMARY: The attached ordinance declares identified village-owned property and equipment as surplus. Those items are accounted for within the village's fixed asset inventory control system and were retired during FY 2010. B. Resolution No. 2011- : Specialty Crop Grant Agreement between the Illinois Department of Agriculture and the Village of Buffalo Grove (Trustee Trilling) SUMMARY: The proposed agreement grants the Village of Buffalo Grove $9984.00 to establish an advertising campaign as part of the Buffalo Grove Farmers Market. The purpose of the campaign, in part, would be to teach people about the nutritional benefits associated with Illinois grown vegetables and to develop a positive perception associated with the consumption of locally grown vegetables. Unfinished Business None. New Business C. Certificate of Initial Acceptance and Approval: Whispering Lakes Estates Subdivision (Partial Acceptance) (Trustee Smith) SUMMARY: The Village Engineer recommends, with reservation for improvements to the eight lots under construction, that the Certificate of Initial Acceptance and Approval for the Whispering Lakes Estates Subdivision be approved. MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,DECEMBER 20,2010 12455 12/20/2010 CALL TO ORDER President Hartstein called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Trilling, Sussman and Smith. Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Ghida Neukirch,Deputy Village Manager; Scott Anderson,Director of Finance;Art Malinowski,Director of Human Resources;Rick Kuhl, Superintendent of Public Works;Robert Pfeil,Village Planner;Brian Sheehan,Village Health Officer;Fire Chief Vavra;and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Glover,seconded by Berman,to approve the minutes of the December 6,2010 Regular Meeting. The following corrections were made to the minutes: 3 Page 12446: the name in the fourth line should be Stein rAk ; Page 12444: the name in the eighth paragraph should be Leica 40,LIP Trustees Glover and Berman agreed with the corrections. 1s Upon roll call,Trustees voted as follows on the corrected minutes: AYES: 6—Braiman, Glover,Berman,Trilling, Sussman, Smith NAYS: 0—None Motion declared carried. I,"•!k 's BALLOT PLACEMENT LOTTERY `. The Village Clerk reviewed the ballot placement lottery,noting that the names of those in line at 8:00 A.M. on the first day of filing would be eligible to be placed in a lottery to determine placement on the ballot for the April 5, 2011 Municipal Election. The names of those filing for the position of Village Trustee for a four-year term shall be as follows: 1. Mike Terson 2. Jeffrey Berman 3. Steven Trilling The names of those filing for the position of Village Clerk shall be as follows: 1. Robert Sherman 2. Janet Sirabian 12456 12/20/2010 WARRANT#1158 Mr.Tenerelli read Warrant#1158. Moved by Glover, seconded by Braiman,to approve Warrant#1158 in the amount of$2,495,330.37, authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Trilling, Sussman, Smith NAYS: 0—None Motion declared carried. VILLAGE PRESIDENT'S REPORT President Hartstein appointed Lawrence Steingold to the Zoning Board of Appeals. Moved by Braiman,seconded by Smith,to concur with President Hartstein's appointment. Upon voice vote,the motion was unanimously declared carried. President Hartstein appointed Stan Zoller to the Bicycle Path Ad-Hoc Committee. Moved by Trilling, seconded by Glover,to concur with President Hartstein's appointment. Upon voice vote,the motion was unanimously declared carried. President Hartstein reported on the Public Safety Pension Reform Bill in the State Legislature,and urged residents to contact the Governor in support of this legislation. President Hartstein noted that 2010 has been a good year for Buffalo Grove,and he wished happy holidays and a healthy and happy new year to each of our residents. NMW VILLAGE MANAGER'S REPORT 30 Mr.Bragg noted the submittal and posting to the website and the e-library of the Monthly Management Report for November, 2010;there were no questions on the report. M=41 Mr.Bragg presented a report on the Amendment to the Special Use for Adam's Roadhouse Sports Bar&Grill, Nor 301 Milwaukee Avenue. Mr.Raysa will be completing the preparation of the amended ordinance for the January 3, x , 2010 Village Board Meeting. QUESTIONS FROM THE AUDIENCE Rob Sherman, 778 Stonebridge Lane,noted that,after the April 5, 2011 Municipal Election,he will be asking the Board to consider the merits of switching the method of collecting signatures on nominating petitions. PUBLIC HEARING—FISCAL YEAR 2011 APPROPRIATION ORDINANCE President Hartstein opened the Public Hearing for the Fiscal Year 2011 Appropriation Ordinance at 7:48 P.M. Notice of this Public Hearing was published in the Daily Herald on December 9,2010. Mr.Anderson made a presentation to the Board, details of which are contained in his memo to Mr. Bragg. Mr. Anderson stated that the budget document is the one to which department heads are held responsible. President Hartstein asked if there were any comments from any other public bodies or members of the audience; there were none. Mr.Anderson confirmed to Trustee Braiman that,when there is a levy, it is levied to the budget and not to the appropriations. 12457 12/20/2010 Mr.Anderson also confirmed to Trustee Berman that the budget is the control document for spending, and any additional contingencies would have to come back to the Board for specific approval. There were no further comments from the audience or the Board. At 7:52 P.M.,President Hartstein adjourned the Public Hearing until later in the meeting when this item is on the agenda. FARMER'S MARKET Susan Levy presented a report on the 2010 Farmer's Market,details of which are contained in the Village Board Meeting Agenda Item Overview that she prepared. After Mrs. Levy thanked everyone involved,including volunteers and farmers and Village and Park District staff,in creating the Farmer's Market,Trustee Trilling thanked Mrs.Levy for all of her work to make this project a huge success. GOLDEN BISON AWARD President Hartstein reviewed the Golden Bison Award. President Hartstein then summarized the accomplishments and contributions that Grande Jake's Fresh Mexican Grill has made to our community. Jacob and Georgia Rodriguez,owners of Grande Jake's,then came forward with their children to accept the award as they were LL `- congratulated by the audience and the Board. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Moved by Berman, seconded by Braiman,to approve the Consent Agenda. ORDINANCE#2010-64—INDECK ENERGY SERVICES t Motion to pass Ordinance#2010-64,granting a variation to the Buffalo Grove Sign Code for Indeck Energy Services,600 Buffalo Grove Road. ORDINANCE#2010-65—ROI-NORTH AMERICA,INC. Motion to pass Ordinance#2010-65,granting certain variations to the Buffalo Grove Sign Code for ROI-North Moog America,Inc., 1250 Barclay Boulevard. RESOLUTION#2010-48—T-MOBILE Motion to approve Resolution#2010-48, authorizing the execution of Consent to Assignment of T-Mobile Central, LLC Site Lease to Mobilitie Investments II, LLC. RESOLUTION#2010-49—AMDUR PRODUCTIONS Motion to approve Resolution#2010-49,Letter of Understanding with Amdur Productions,BG Invitational Fine Art Festival. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 6—Braiman, Glover, Berman, Trilling, Sussman, Smith NAYS: 0—None Motion declared carried. 12458 12/20/2010 ORDINANCE#2010-66—MUNICIPAL CODE Moved by Braiman, seconded by Berman,to pass Ordinance#2010-66,amending Sections 13.04.290 of Title 13 of the Village of Buffalo Grove Municipal Code, in accordance with the memorandum and draft in Board packets. Mr.Anderson reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. Trustee Glover thanked Mr.Anderson for initiating this billing method,as it makes it more equitable for all Lake County residents. Mr.Anderson then answered questions from the Board,noting that this is not a charge levied by the Village of Buffalo Grove,and the money that is generated does not come to the Village of Buffalo Grove,but goes directly to Lake County. In answer to a question from Rob Sherman,778 Stonebridge Lane,Mr.Anderson stated that a gallon of water pumped essentially translates to a gallon of water that will end up in the sanitary sewer system. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Trilling, Sussman, Smith NAYS: 0—None Motion declared carried. ORDINANCE#2010-67—2011 APPROPRIATIONS ;U Moved by Braiman,seconded by Glover,to pass Ordinance#2010-67,authorizing Appropriations for the Village of Buffalo Grove for the period January 1,2011 through December 31,2011,in accordance with the ordinance in Board packets. President Hartstein asked if there were any further questions or comments from anyone in the audience or the Board; there were none. President Hartstein adjourned the Public Hearing at 8:15 P.M. Upon roll call,Trustees voted as follows: Thar W AYES: 6—Braiman,Glover,Berman,Trilling, Sussman, Smith NAYS: 0—None Motion declared carried. ORDINANCE#2010-68—ABATING TAXES MCA< Moved by Braiman, seconded by Berman,to pass Ordinance#2010-68, abating taxes levied for the Village of Buffalo Grove,Cook and Lake Counties,Illinois, in accordance with the memorandum in Board packets from Scott Anderson to Dane Bragg dated December 15,2010. Mr. Anderson reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda item Overview that he prepared. Mr.Anderson confirmed to Trustee Braiman that this ordinance would cut the debt service levy almost in half. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Brairrran,Glover,Berman,Trilling, Sussman, Smith NAYS: 0—None Motion declared carried. 12459 12/20/2010 E-MAIL RETENTION Mr. Bragg noted that staff recommends deferring this item to a meeting in January so that additional revisions may be made. Moved by Berman,seconded by Sussman,to defer action on the Village of Buffalo Grove E-Mail Retention Policy until staff recommendations are complete. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Trilling, Sussman, Smith NAYS: 0—None Motion declared carried. STREET SWEEPER Moved by Braiman,seconded by Glover,to authorize bid waiver and purchase of a replacement Unit 438(Street Sweeper)in accordance with the memorandum from Mr.Boysen noting a 2010 demonstrator unit from EJ Equipment in an amount not to exceed$194,435.00. Mr. Bragg summarized this purchase,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Kuhl. In answer to a question from Trustee Berman,Mr.Kuhl explained the request for bid waiver because this is a specialty item that performs in a manner that cannot be duplicated by an alternative vehicle. Mr. Kuhl confirmed to Trustee Sussman that this vehicle is equipped with"all the bells and whistles"because it is a demonstrator. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Trilling,Sussman, Smith NAYS: 0—None Motion declared carried. EXECUTIVE SESSION Moved by Berman,seconded by Smith,to move to Executive Session for the purpose of discussing Personnel Section 2(c)(1),Probable or Imminent Litigation against, affecting or on behalf of the Village,Section 2(c)(11),and Collective Bargaining, Section 2(c)(2)of the Illinois Open Meetings Act. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Trilling,Sussman, Smith NAYS: 0—None Motion declared carried. The Board moved to Executive Session from until 8:32 P.M.until 9:39 P.M. 12460 12/20/2010 eSkape Moved by Braiman, seconded by Berman,to direct the Village Manager and the Village Attorney to prepare settlement agreement with eSkape for monies due,subject to approval by Trustee Berman,Trustee Legal Liaison. The Village Manager is authorized to execute approved settlement agreement. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Trilling, Sussman, Smith NAYS: 0—None Motion declared carried. ADJOURNMENT Moved by Braiman,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 9:40 P.M. Janet M. Sirabian,Village Clerk APPROVED BY ME THIS 3rd DAY OF January ,2011 wimp Village President f�' %ago VILLAGE OF BUFFALO GROVE WARRANT #1159 3-Jan-11 Corporate Fund: Reimbursements & Fund Transfers 290.53 Reserve for Capital Replacement-Autos 0.00 Reserve for Capital Replacement-MIS 0.00 Revenue Reimbursements 21,745.66 Legislative 673.99 Office of Village Manager 654.72 Management Information Systems 245.79 Legal 4,166.66 Finance & General Services 30,413.93 Human Resources 331.50 Fire Services 47,472.59 Police Services 38,113.96 Building & Zoning 4,348.89 Engineering Services 1,029.00 Building & Grounds 6,006.00 Street & Bridge Operations 2,856.19 Street & Bridge Administration 352.41 Forestry 462.76 Central Garage 9,267.51 Drainage System 396.80 ES DA 3,613.20 Transfer/Non Operating 0.00 Total 172,442.09 Illinois Municipal Retirement Fund: 0.00 Parking Lot Fund: 271.68 Motor Fuel Tax Fund: 9,347.08 School & Park Donations 10,866.24 Capital Projects-Facilities: 68,228.00 Capital Projects-Streets: 40,082.61 Health Insurance Expense 69,257.75 Facilities Development Debt Service Fund: 0.00 Police Pension Fund: 0.00 Fire Pension Fund: 1,879.95 Retiree Health Savings: 0.00 Water Fund: Reimbursements & Refunds: 4,735.00 Water Operations 24,040.87 Sewer Operations 10,954.10 Total 39,729.97 Buffalo Grove Golf Fund: Reimbursements & Refunds: 0.00 Golf Operations 4,391.74 Total 4,391.74 Arboretum Golf Fund: Reimbursements 0.00 Golf Operations 5,869.47 Total 5,869.47 Refuse Service Fund: 0.00 PAYROLL PERIOD ENDING 12/20/10 1,054,585.35 TOTAL WARRANT #1159 1,476,951.93 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President Payroll Ending Date 12/20/10 ADJ LONG (JAN) Balance Net Earnings 660,023.09 660,023.09 Federal W/H PENMO 945 21,258.33 21,258.33 Federal W/H BW 941 91,973.87 91,973.87 Federal W/H MO 941 22.34 22.34 Credit Union 30,385.21 30,385.21 Roth IRA 1,332.00 1,332.00 State W/H 19,685.99 19,685.99 State W/H Wisc 1,012.44 1,012.44 United Way 206.75 206.75 Bright Directions 140.00 140.00 AFLAC 372.99 372.99 Fire Pension/Sup 58.98 58.98 Police Pension 22,677.95 22,677.95 Fire Pension 19,677.58 19,677.58 Flex Savings 5,504.45 5,504.45 Dependent Care 798.01 798.01 IRS (Bills) 0.00 ICMA Employee 27,624.22 27,624.22 ICMA Employer 2,773.07 2,773.07 PPO Premium Deduct 13,117.05 13,117.05 RHS - Fire 2,085.41 2,085.41 FICA FICA 18,299.10 18,299.10 36,598.20 FOP 127.50 127.50 MEDI Medicare 10,423.37 10,423.37 20,846.74 BGHS 41.00 41.00 57,444.94 Fire Dues 1,674.00 1,674.00 AFLAC Pre Tax 1,101.04 1,101.04 Life Insurance 400.00 400.00 FPAC 132.00 132.00 PC Purchase 1,119.56 1,119.56 IPBC 10,910.49 10,910.49 Garnishments 5,609.84 5,609.84 Non-Qual Ins 202.29 202.29 General Fund Fire 240.00 240.00 Sub-total 971,009.92 0.00 0.00 971,009.92 999,732.39 IMRF-Supplement 0.00 IMRF-Employee 14,418.08 14,418.08 IMRF-Employer 40,434.88 40,434.88 Gross Payroll 1,025,862.88 0.00 0.00 1,025,862.88 1,054,585.35 Transfers Payroll Transfer 660,023.09 IRA 1,332.00 *See Pay Adjustment Register, Current Employer Expense Credit Union 30,385.21 State Tax 19,685.99 941 Federal Tax 149,441.15 Payroll Gross 1,054,585.35 945 Federal Tax 21,258.33 Longevity Gross ICMA 30,397.29 Water/Sewer 39,765.71 RHS - Fire 2,085.41 Police Pension 137,759.72 Flex Savings 6,302.46 Fire Pension 49,442.95 BG Golf 15,945.47 Arb Golf 13,617.38 Total Other Funds 256,531.23 Difference between Pyrl Gross 798,054.12 �ffilvwwwffl= less water/golf/pension Date: 12/29/10 15:34 Village of Buffalo Grove Page: 1 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000010 DEPT NO. 000010 CORPORATE FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 396256 IKON 83840266 119667 229 RES FOR CAP REPLA 290.53 *TOTAL VENDOR IKON 290.53 **TOTAL CORPORATE FUND 290.53 Date: 12/29/10 15:34 Village of Buffalo Grove Page: 2 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000010 DEPT NO. 000210 CORPORATE REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99853 BLUE CROSS - BLUE SHIELD 10263025 119663 1259 AMB TRANS FEES 94.75 *TOTAL VENDOR BLUE CROSS - BLUE S 94.75 * 99998 MOHAN MANCHASHETTY REF 31002 119673 1067 REAL ESTATE TRANS 570. 00 TAXES 119739 1071 FOOD & BEV TAX 242. 93 *TOTAL VENDOR -> ONE-TIME VENDORS 812. 93 * 364410 EDWARD HINES LUMBER CO JAN 2011 119666 1053 SALES TAX HOME RU 10, 229.50 JAN 2011 119666 1073 SALES TAX HOME RU 10, 229.50 *TOTAL VENDOR EDWARD HINES LUMBER 20, 459. 00 * 949082 WPS MEDICARE PART B 10263025 119684 1259 AMB TRANS FEES 378. 98 *TOTAL VENDOR WPS MEDICARE PART B 378. 98 * **TOTAL CORPORATE REVENUE 21, 745. 66 Date: 12/29/10 15:34 Village of Buffalo Grove Page: 3 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000010 DEPT NO. 000401 LEGISLATIVE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 160360 CROWN TROPHY IV616392 119632 3721 VILLAGE BOARD 9. 00 *TOTAL VENDOR CROWN TROPHY 9. 00 * 326042 HOWARD GREEN MUSIC 12/2 119638 3722 BG SYMPH BAND 73. 99 *TOTAL VENDOR HOWARD GREEN 73. 99 * 778098 SESAC 3271656 119742 3113 DUES & MEMBER 591. 00 *TOTAL VENDOR SESAC 591. 00 * **TOTAL LEGISLATIVE 673. 99 Date: 12/29/10 15:34 Village of Buffalo Grove Page: 4 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000010 DEPT NO. 000405 OFC VLG MANAGER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 105799 DANE BRAGG DEC 2010 119738 3211 PHONE 87.76 *TOTAL VENDOR DANE BRAGG 87.76 * 120072 CALL ONE 12-15/1010 119628 3211 PHONE 67.27 *TOTAL VENDOR CALL ONE 67.27 * 419023 OCE IMAGISTICS INC. 726577818 119741 3216 MAINT CONTRACT 319.33 *TOTAL VENDOR OCE IMAGISTICS INC. 319.33 * 573955 MNJ TECHOLOGIES DIRECT MULTIPLE 119740 4316 OPER EQUIP DEPT 110. 00 *TOTAL VENDOR MNJ TECHOLOGIES DIR 110. 00 * 605128 NEXTEL COMMUNICATIONS 7919215101 119547 3211 PHONE 70.36 *TOTAL VENDOR NEXTEL COMMUNICATIO 70.36 * **TOTAL OFC VLG MANAGER 654.72 Date: 12/29/10 15:34 Village of Buffalo Grove Page: 5 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000010 DEPT NO. 000407 MIS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 12-15/1010 119628 3211 PHONE 28. 01 *TOTAL VENDOR CALL ONE 28. 01 * 152497 COMCAST CABLE 11-24/8771 119631 3211 PHONE 3. 11 *TOTAL VENDOR COMCAST CABLE 3. 11 * 605128 NEXTEL COMMUNICATIONS 7919215101 119547 3211 PHONE 159. 95 *TOTAL VENDOR NEXTEL COMMUNICATIO 159. 95 * 903220 VILLAGE OF BUFFALO GROVE 12/22/2010 119678 3240 TRAVEL OS ACE PHO 6.71 *TOTAL VENDOR VILLAGE OF BUFFALO 6.71 * 903455 VERIZON WIRELESS 2506080438 119695 3211 PHONE 48. 01 *TOTAL VENDOR VERIZON WIRELESS 48. 01 * **TOTAL MIS 245.79 Date: 12/29/10 15:34 Village of Buffalo Grove Page: 6 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000010 DEPT NO. 000408 LEGAL SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 735300 RAYSA & ZIMMERMANN JANUARY 20 119554 3611 RETAINER FEE 4, 166. 66 *TOTAL VENDOR RAYSA & ZIMMERMANN 4, 166. 66 **TOTAL LEGAL SERVICES 4, 166. 66 Date: 12/29/10 15:34 Village of Buffalo Grove Page: 7 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 12-15/1010 119628 3211 PHONE 2, 405. 90 *TOTAL VENDOR CALL ONE 2, 405. 90 120072 CALL ONE 12-15/1010 119628 3211 PHONE 498.48- *TOTAL VENDOR CALL ONE 498.48-* 276000 FEDERAL EXPRESS CORP. 733541865 119703 3212 POSTAGE 37. 18 *TOTAL VENDOR FEDERAL EXPRESS COR 37. 18 * 422100 INFO DEV. CONSULTANTS 13849 119704 3216 MAINT CONTRACT 25, 725. 00 *TOTAL VENDOR INFO DEV. CONSULTAN 25, 725. 00 * 605128 NEXTEL COMMUNICATIONS 7919215101 119547 3211 PHONE 86. 17 *TOTAL VENDOR NEXTEL COMMUNICATIO 86. 17 * 612180 NORTHWEST MUN. CONFERENCE 8958 119550 3240 OFFICE SUPPLIES 198. 84 *TOTAL VENDOR NORTHWEST MUN. CONF 198. 84 * 788768 SHRED-IT NORTH CHICAGO 021400707 119680 3216 MAINT CONTRACT 90. 00 *TOTAL VENDOR SHRED-IT NORTH CHIC 90. 00 * 841600 THIRD MILLENNIUM ASSOC 13140 119561 4913 CONSULTING FEES 0 1, 610.56 *TOTAL VENDOR THIRD MILLENNIUM AS 1, 610.56 903220 VILLAGE OF BUFFALO GROVE 12/22/2010 119678 4935 TRAVEL OS ACE PHO 43. 96 *TOTAL VENDOR VILLAGE OF BUFFALO 43. 96 * 917660 WAREHOUSE DIRECT MULTIPLE 119721 3240 OFFICE / RECORDS 714. 80 *TOTAL VENDOR WAREHOUSE DIRECT 714. 80 * **TOTAL FIN & GEN SERVICES 30, 413. 93 Date: 12/29/10 15:34 Village of Buffalo Grove Page: 8 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000010 DEPT NO. 000411 HUMAN RESOURCES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 605128 NEXTEL COMMUNICATIONS 7919215101 119547 3211 PHONE 66. 91 *TOTAL VENDOR NEXTEL COMMUNICATIO 66. 91 * 779000 SENESE, CHRISTOPHER JAN 2011 119558 3111 GRP MED & LIFE 232.39 *TOTAL VENDOR SENESE, CHRISTOPHER 232.39 * 890200 VERICHECK INC. 10124938 119563 3224 RECRUIT CHARGES 18. 00 *TOTAL VENDOR VERICHECK INC. 18. 00 * 903220 VILLAGE OF BUFFALO GROVE 12/22/2010 119678 3213 TRAVEL OS ACE PHO 14.20 *TOTAL VENDOR VILLAGE OF BUFFALO 14.20 * **TOTAL HUMAN RESOURCES 331.50 Date: 12/29/10 15:34 Village of Buffalo Grove Page: 9 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 6101 ACS-FIREHOUSE SOFTWARE 602813 119623 3216 MAINT CONTRACT 1, 745. 00 *TOTAL VENDOR ACS-FIREHOUSE SOFTW 1, 745. 00 * 10652 AIRGAS NORTH CENTRAL 105581010 119722 3250 SUPPLIES ALL OTHE 83.35 *TOTAL VENDOR AIRGAS NORTH CENTRA 83.35 * 10700 AIR ONE EQUIPMENT, INC. 70980 119624 3824 SMALL EQUIP & TOO 295. 00 *TOTAL VENDOR AIR ONE EQUIPMENT, 295. 00 * 103512 BOUND TREE MEDICAL, LLC 80519197 119723 3250 SUP ALL OTHER DEP 654.59 80519197 119723 4111 SUP ALL OTHER DEP 168. 90 *TOTAL VENDOR BOUND TREE MEDICAL, 823.49 * 120072 CALL ONE 12-15/1010 119628 3211 PHONE 551. 67 *TOTAL VENDOR CALL ONE 551. 67 * 153460 CONNECTIONS UNLIMITED MULTIPLE 119726 3115 CLOTHING ALLOW 584. 00 *TOTAL VENDOR CONNECTIONS UNLIMIT 584. 00 * 241825 ENV SAFETY GROUP, INC 19092 119634 4111 DEPT EQUIP 1, 292. 00 *TOTAL VENDOR ENV SAFETY GROUP, I 1, 292. 00 * 326000 GREAT LAKES FIRE & SAFETY 147434 119636 3115 CLOTHING ALLOW 1, 008.50 *TOTAL VENDOR GREAT LAKES FIRE & 1, 008.50 * 417846 ILLINOIS FIRE INSP ASSC. 12177 119644 3112 PROF TRAINING 100. 00 *TOTAL VENDOR ILLINOIS FIRE INSP 100. 00 * 419023 OCE IMAGISTICS INC. MULTIPLE 119691 3216 MAINT CONTRACT 267. 02 *TOTAL VENDOR OCE IMAGISTICS INC. 267. 02 * 422000 ISFSI 2011 DUES 119690 3113 DUES & MEMBER 50. 00 *TOTAL VENDOR ISFSI 50. 00 * Date: 12/29/10 15:34 Village of Buffalo Grove Page: 10 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 422461 INTERSPIRO INC 132699 119670 3824 SAO SM EQ & TOOLS 986.75 132699 119670 3250 SAO SM EQ & TOOLS 1, 312.50 132699 119670 4111 SAO SM EQ & TOOLS 356. 00 *TOTAL VENDOR INTERSPIRO INC 2, 655.25 * 482300 KALE UNIFORMS, INC. MULTIPLE 119646 3115 CLOTHING ALLOW 135. 80 MULTIPLE 119646 3115 CLOTHING ALLOW 440.27 *TOTAL VENDOR KALE UNIFORMS, INC. 576. 07 * 527327 LONG GROVE FIRE PROT DIST 10039 119686 4923 CAFT SITE EXPEND 250. 00 *TOTAL VENDOR LONG GROVE FIRE PRO 250. 00 * 568106 MES ILLINOIS, INC. MULTIPLE 119649 3117 DEPT EQ SM TOOLS 5, 439.74 178374 119674 4316 OPER EQUIP DEPT 971. 00 MULTIPLE 119649 4217 DEPT EQ SM TOOLS 153.50 MULTIPLE 119649 4111 DEPT EQ SM TOOLS 775. 00 MULTIPLE 119649 3824 DEPT EQ SM TOOLS 73. 02 *TOTAL VENDOR MES ILLINOIS, INC. 7, 412.26 * 573955 MNJ TECHOLOGIES DIRECT 0950006510 119650 4111 DEPT EQUIP 873. 00 MULTIPLE 119740 4316 OPER EQUIP DEPT 730. 00 *TOTAL VENDOR MNJ TECHOLOGIES DIR 1, 603. 00 605128 NEXTEL COMMUNICATIONS 7919215101 119547 3211 PHONE 834. 12 *TOTAL VENDOR NEXTEL COMMUNICATIO 834. 12 * 612100 N W CENTRAL DISPATCH SYS 7523 119549 4914 NORTHWEST CENTRAL 11, 428. 13 *TOTAL VENDOR N W CENTRAL DISPATC 11, 428. 13 * 719425 PROPAC 323282 119733 4935 ALL OTHER EXPENSE 417.50 *TOTAL VENDOR PROPAC 417.50 * 778100 SETCOM CORP. 7604 119654 4316 OPER EQUIP DEPT 8, 614.24 *TOTAL VENDOR SETCOM CORP. 8, 614.24 Date: 12/29/10 15:34 Village of Buffalo Grove Page: 11 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 804622 SOUTHEASTERN EMERGENCY EQ MULTIPLE 119734 3824 SMALL TOOL & EQUI 478. 87 MULTIPLE 119734 3016 SMALL TOOL & EQUI 1, 277. 96 *TOTAL VENDOR SOUTHEASTERN EMERGE 1, 756. 83 * 933632 WHEELING FIRE DEPT. EMAIL 119683 4923 CAFT SITE EXPEND 4, 880. 16 *TOTAL VENDOR WHEELING FIRE DEPT. 4, 880. 16 * 949077 WORLD POINT ECC MULTIPLE 119737 3016 SALARIES SPEC PAY 245. 00 *TOTAL VENDOR WORLD POINT ECC 245. 00 * **TOTAL FIRE SERVICES 47, 472.59 Date: 12/29/10 15:34 Village of Buffalo Grove Page: 12 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 4327 LEXISNEXIS RISK DATA MNGT 20101130 119544 3345 SUPPLIES FOSG 59.55 *TOTAL VENDOR LEXISNEXIS RISK DAT 59.55 * 10749 AIT WORLDWIDE LOGISTICS COPIER SHI 119707 4935 ALL OTHER EXPENSE 421.29 *TOTAL VENDOR AIT WORLDWIDE LOGIS 421.29 * 32264 ALLEGRO MARKETING, INC 13058 119708 4934 COOM ON ACCREDIT 232. 95 *TOTAL VENDOR ALLEGRO MARKETING, 232. 95 * 120072 CALL ONE 12-15/1010 119628 3211 PHONE 114.52 *TOTAL VENDOR CALL ONE 114.52 * 139242 CHIEF 368763 119630 4919 PRISONER CONTROL 747.51 *TOTAL VENDOR CHIEF 747.51 * 152889 CDW GOVERNMENT, INC VRZ3096 119528 3346 SUPPLIES COMMUNIC 162.57 *TOTAL VENDOR CDW GOVERNMENT, INC 162.57 * 179261 DECATUR ELECTRONICS, INC. 107634R 119531 4954 OVERWEIGHT TRUCK 375. 00 00195952 119709 4118 STAFF EQUIP 375. 00 *TOTAL VENDOR DECATUR ELECTRONICS 750. 00 * 203490 EASYLINK SERVICES CORP 0778621101 119633 3211 PHONE 9.73 *TOTAL VENDOR EASYLINK SERVICES C 9.73 * 239050 NORTHSHORE OMEGA 205356164 119714 4949 NIPAS 477. 00 *TOTAL VENDOR NORTHSHORE OMEGA 477. 00 * 312815 GLOBAL TECH. SYSTEMS, INC 00867221N 119665 4949 NIPAS 1, 387. 02 *TOTAL VENDOR GLOBAL TECH. SYSTEM 1, 387. 02 * 325949 GRAYSLAKE ANIMAL HOSPITAL 516906 119635 4918 ANIMAL CONTROL 89.50 Date: 12/29/10 15:34 Village of Buffalo Grove Page: 13 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 517520 119710 4918 ANIMAL CONTROL 101. 90 *TOTAL VENDOR GRAYSLAKE ANIMAL HO 191.40 * 396400 IL DIV I A I MULTIPLE 119668 3113 DUES & MEMBER 60. 00 *TOTAL VENDOR IL DIV I A I 60. 00 * 432910 INT'L ASSOC FOR IDENT 2011 DUES 119542 4935 ALL OTHER EXPENSE 70. 00 *TOTAL VENDOR INT'L ASSOC FOR IDE 70. 00 * 495610 MICHELLE KONDRAT CLOTH 2O10 119711 3115 CLOTHING ALLOW 235. 69 *TOTAL VENDOR MICHELLE KONDRAT 235. 69 * 516000 LCCPA 2011 DUES 119672 3113 DUES & MEMBER 25. 00 *TOTAL VENDOR LCCPA 25. 00 * 546820 VELOCITA TECHNOLOGY, INC. 608602 119719 3347 SUPPLIES RECORDS 136. 89 *TOTAL VENDOR VELOCITA TECHNOLOGY 136. 89 * 573955 MNJ TECHOLOGIES DIRECT 0950006543 119712 4935 ALL OTHER EXPENSE 96. 00 *TOTAL VENDOR MNJ TECHOLOGIES DIR 96. 00 * 585911 MPC COM. & LIGHTING INC 101503 119675 4118 STAFF EQUIP 134. 00 *TOTAL VENDOR MPC COM. & LIGHTING 134. 00 * 611920 N E MULTI-REG. TRNG. 139882 119713 3112 PROF TRAINING 375. 00 *TOTAL VENDOR N E MULTI-REG. TRNG 375. 00 * 612100 N W CENTRAL DISPATCH SYS 7523 119549 4914 NORTHWEST CENTRAL 26, 665. 62 *TOTAL VENDOR N W CENTRAL DISPATC 26, 665. 62 612170 NORTHWEST POLICE ACADEMY BULLETPROO 119651 3112 PROF TRAINING 125. 00 *TOTAL VENDOR NORTHWEST POLICE AC 125. 00 * Date: 12/29/10 15:34 Village of Buffalo Grove Page: 14 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 699400 PF PETTIBONE & COMPANY 21748 119552 3332 PRINTING STAFF 1, 010. 02 *TOTAL VENDOR PF PETTIBONE & COMP 1, 010. 02 * 720003 PURCHASE ADVANTAGE CARD 12-13/8139 119716 4919 PRISONER CONTROL 45. 80 *TOTAL VENDOR PURCHASE ADVANTAGE 45. 80 * 735181 RAY O'HERRON CO 0030620 119551 3336 SAFE EQUIP PATROL 955.50 *TOTAL VENDOR RAY O'HERRON CO 955.50 * 736940 THOMAS REED 12/15/2010 119652 3115 CLOTHING ALLOW 117. 80 *TOTAL VENDOR THOMAS REED 117. 80 * 757101 ROSSI, MARC CLOTHING 2 119679 3115 CLOTHING ALLOW 79. 99 *TOTAL VENDOR ROSSI, MARC 79. 99 * 759942 JULIE RUSSELL CLOTH 2O10 119557 3115 CLOTHING ALLOW 204.25 *TOTAL VENDOR JULIE RUSSELL 204.25 * 807997 SPRINT 251253222 2512532220 119560 3211 PHONE 1, 072.27 *TOTAL VENDOR SPRINT 251253222 1, 072.27 * 841556 THE DUTY RIG.COM MULTIPLE 119656 3115 CLOTHING ALLOW 451.49 MULTIPLE 119656 3115 CLOTHING ALLOW 408.73 *TOTAL VENDOR THE DUTY RIG.COM 860.22 * 881029 UNIFORMITY INC MULTIPLE 119657 3115 CLOTHING ALLOW 381.58 MULTIPLE 119657 3115 CLOTHING ALLOW 370. 86 *TOTAL VENDOR UNIFORMITY INC 752.44 * 881411 UPS FREIGHT R6W487500 119718 4918 ANIMAL CONTROL 12. 64 *TOTAL VENDOR UPS FREIGHT 12. 64 * 903220 VILLAGE OF BUFFALO GROVE Date: 12/29/10 15:34 Village of Buffalo Grove Page: 15 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 12/22/2010 119678 3211 TRAVEL OS ACE PHO 42.79 *TOTAL VENDOR VILLAGE OF BUFFALO 42.79 * 903220 VILLAGE OF BUFFALO GROVE 12/22/2010 119678 3214 TRAVEL OS ACE PHO 38. 00 *TOTAL VENDOR VILLAGE OF BUFFALO 38. 00 * 903250 VILLAGE OF BUFFALO P. D. 12/28/2010 119715 4919 PER DIEM PRISONER 46. 95 12/28/2010 119715 3214 PER DIEM PRISONER 9. 05 12/28/2010 119715 3214 PER DIEM PRISONER 8. 00 12/28/2010 119715 3214 PER DIEM PRISONER 9.37 *TOTAL VENDOR VILLAGE OF BUFFALO 73.37 * 903455 VERIZON WIRELESS 2499244384 119720 3211 PHONE 43. 01 *TOTAL VENDOR VERIZON WIRELESS 43. 01 * 916900 EDWARD WAGNER 12/15/10 119659 3115 CLOTHING ALLOW 265.55 *TOTAL VENDOR EDWARD WAGNER 265.55 * 917660 WAREHOUSE DIRECT 9425230 119564 3347 SUPPLIES RECORDS 26. 60 MULTIPLE 119721 3347 OFFICE / RECORDS 17.24 *TOTAL VENDOR WAREHOUSE DIRECT 43. 84 * 988700 ZIMMERMAN HARDWARE 12/28/2010 119702 4335 OPER EQ PAT AP S& 19.73 *TOTAL VENDOR ZIMMERMAN HARDWARE 19.73 * **TOTAL POLICE SERVICES 38, 113. 96 Date: 12/29/10 15:34 Village of Buffalo Grove Page: 16 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000010 DEPT NO. 000441 BUILDING & ZONING VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 GERALD GUINAN 12/11/2010 119643 4312 OFFICE FURNITURE 300. 00 *TOTAL VENDOR -> ONE-TIME VENDORS 300. 00 * 120072 CALL ONE 12-15/1010 119628 3211 PHONE 20. 90 *TOTAL VENDOR CALL ONE 20. 90 * 605128 NEXTEL COMMUNICATIONS 7919215101 119547 3211 PHONE 345. 91 *TOTAL VENDOR NEXTEL COMMUNICATIO 345. 91 * 795526 SIR-SPEEDY 24475 119681 3219 PRINTING 53. 98 *TOTAL VENDOR SIR-SPEEDY 53. 98 * 842000 THOMPSON ELEVATOR INSP. 104190 119562 4913 CONSULTING FEES 0 3, 526. 00 *TOTAL VENDOR THOMPSON ELEVATOR I 3, 526. 00 917660 WAREHOUSE DIRECT 9715840 119694 3215 OFFICE SUPP/RECEP 92.50 9715840 119694 3240 OFFICE SUPP/RECEP 9. 60 *TOTAL VENDOR WAREHOUSE DIRECT 102. 10 * **TOTAL BUILDING & ZONING 4, 348. 89 Date: 12/29/10 15:34 Village of Buffalo Grove Page: 17 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000010 DEPT NO. 000445 ENGINEERING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 147400 CLIFFORD-WALD CO. 63203 119529 3240 OFFICE SUPPLIES 234. 00 *TOTAL VENDOR CLIFFORD-WALD CO. 234. 00 * 881360 UNIV OF WISC-EXTENSION 1333240 119743 3112 PROF TRAINING 795. 00 *TOTAL VENDOR UNIV OF WISC-EXTENS 795. 00 * **TOTAL ENGINEERING SERVICES 1, 029. 00 Date: 12/29/10 15:34 Village of Buffalo Grove Page: 18 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 9210 ADVANCE ELECT SUPP CO 51811201. 0 119519 3916 M&R B&F 621. 64 *TOTAL VENDOR ADVANCE ELECT SUPP 621. 64 * 82110 BANNER PLUMBING SUPP CO 1558510 119524 3250 SUPPLIES ALL OTHE 72. 68 *TOTAL VENDOR BANNER PLUMBING SUP 72. 68 * 91700 G.W. BERKHEIMER CO, INC. 402372 119525 3250 SUPPLIES ALL OTHE 40.24 *TOTAL VENDOR G.W. BERKHEIMER CO, 40.24 * 118762 CABINETS COUNTERS & MORE 12/1/2010 119526 3916 M&R B&F 1, 640. 00 *TOTAL VENDOR CABINETS COUNTERS & 1, 640. 00 152761 COM ED 12-8/03070 119700 3825 ELECTRIC STREETLI 1, 270.59 *TOTAL VENDOR COM ED 1, 270.59 * 306910 G & K SERVICES NO CHICAGO 1058509244 119535 3114 UNIFORM RENTAL 79.24 1058511789 119689 3114 UNIFORM RENTAL 79.24 *TOTAL VENDOR G & K SERVICES NO C 158.48 * 312794 AKZO NOBEL PAINTS LLC 1000162156 119536 3916 M&R B&F 104. 95 *TOTAL VENDOR AKZO NOBEL PAINTS L 104. 95 * 325900 GRAINGER, INC. MULTIPLE 119537 3250 SUPPLIES ALL OTHE 104.57 *TOTAL VENDOR GRAINGER, INC. 104.57 * 351849 HEARTH & HOME 41384 119539 3826 GAS STREET LIGHTI 761. 00 *TOTAL VENDOR HEARTH & HOME 761. 00 * 357400 HENNING BROS. 374652 119540 3916 M&R B&F 199.38 *TOTAL VENDOR HENNING BROS. 199.38 * 598689 NEHER ELECTRIC SUPPLY INC 38259900 119546 3913 STREET LIGHTS 245. 00 *TOTAL VENDOR NEHER ELECTRIC SUPP 245. 00 * Date: 12/29/10 15:34 Village of Buffalo Grove Page: 19 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 605128 NEXTEL COMMUNICATIONS 7919215101 119547 3211 PHONE 116. 06 *TOTAL VENDOR NEXTEL COMMUNICATIO 116. 06 * 758000 ROUTE 12 RENTAL CO, INC. 186241407 119556 3217 EQUIP RENTAL 80. 00 *TOTAL VENDOR ROUTE 12 RENTAL CO, 80. 00 * 856219 TWIN SUPPLIES, LTD PROJECT 12 119692 3916 M&R B&F 588.75 *TOTAL VENDOR TWIN SUPPLIES, LTD 588.75 * 917660 WAREHOUSE DIRECT 9760170 119693 3240 OFFICE SUPPLIES 2. 66 *TOTAL VENDOR WAREHOUSE DIRECT 2. 66 * **TOTAL BUILDING SERVICES 6, 006. 00 Date: 12/29/10 15:34 Village of Buffalo Grove Page: 20 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 306911 G & K SERVICES 1058509248 119534 3114 UNIFORM RENTAL 51. 17 *TOTAL VENDOR G & K SERVICES 51. 17 * 605128 NEXTEL COMMUNICATIONS 7919215101 119547 3211 PHONE 59. 88 *TOTAL VENDOR NEXTEL COMMUNICATIO 59. 88 * 807900 SPRING ALIGN MULTIPLE 119559 3821 SNOW & ICE CONTRO 2, 224. 98 *TOTAL VENDOR SPRING ALIGN 2, 224. 98 * 917660 WAREHOUSE DIRECT 9760170 119693 3240 OFFICE SUPPLIES 2. 66 *TOTAL VENDOR WAREHOUSE DIRECT 2. 66 * 988700 ZIMMERMAN HARDWARE 12/28/2010 119702 3821 OPER EQ PAT AP S& 517.50 *TOTAL VENDOR ZIMMERMAN HARDWARE 517.50 * **TOTAL STREET OPERATIONS 2, 856. 19 Date: 12/29/10 15:34 Village of Buffalo Grove Page: 21 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000010 DEPT NO. 000462 PUB WRKS ADM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 12-15/1010 119628 3211 PHONE 19.37 *TOTAL VENDOR CALL ONE 19.37 * 605128 NEXTEL COMMUNICATIONS 7919215101 119547 3211 PHONE 49.44 *TOTAL VENDOR NEXTEL COMMUNICATIO 49.44 * 620320 OCE-USA, INC 726577900 119732 4313 OFFICE EQUIP 156.35 *TOTAL VENDOR OCE-USA, INC 156.35 * 917660 WAREHOUSE DIRECT 9680430 119735 4111 DEPT EQUIP 127.25 *TOTAL VENDOR WAREHOUSE DIRECT 127.25 * **TOTAL PUB WRKS ADM 352.41 Date: 12/29/10 15:34 Village of Buffalo Grove Page: 22 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000010 DEPT NO. 000463 FORESTRY VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 51210 ARLINGTON POWER EQUIP 449966 119521 3824 SMALL EQUIP & TOO 115.21 *TOTAL VENDOR ARLINGTON POWER EQU 115.21 * 306912 G & K SERVICES MULTIPLE 119688 3114 UNIFORM RENTAL 126. 84 *TOTAL VENDOR G & K SERVICES 126. 84 * 605128 NEXTEL COMMUNICATIONS 7919215101 119547 3211 PHONE 218. 05 *TOTAL VENDOR NEXTEL COMMUNICATIO 218. 05 * 917660 WAREHOUSE DIRECT 9760170 119693 3240 OFFICE SUPPLIES 2. 66 *TOTAL VENDOR WAREHOUSE DIRECT 2. 66 * **TOTAL FORESTRY 462.76 Date: 12/29/10 15:34 Village of Buffalo Grove Page: 23 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 205 A & A BODY SHOP, INC. 41049 119622 4218 CONTRACT AUTO SER 2, 783. 80 *TOTAL VENDOR A & A BODY SHOP, IN 2, 783. 80 * 51150 ARLINGTON HEIGHTS FORD MULTIPLE 119520 4213 AUTO PARTS 66. 04 C31127 119626 4218 CONTRACT AUTO SER 29. 99 *TOTAL VENDOR ARLINGTON HEIGHTS F 96. 03 * 61141 AUTO TRUCK GROUP 461135 119523 4213 AUTO PARTS 315. 00 *TOTAL VENDOR AUTO TRUCK GROUP 315. 00 * 117800 BURRIS EQUIPMENT CO. MULTIPLE 119627 4213 AUTO PARTS 512. 66 *TOTAL VENDOR BURRIS EQUIPMENT CO 512. 66 * 124410 CATCHING FLUIDPOWER 5603602 119527 4213 AUTO PARTS 84. 08 *TOTAL VENDOR CATCHING FLUIDPOWER 84. 08 * 139074 CHICAGO INT'L TRUCK MULTIPLE 119629 4213 AUTO PARTS 206. 94 MULTIPLE 119629 4213 AUTO PARTS 1, 228. 17 MULTIPLE 119629 4213 AUTO PARTS 103.47 *TOTAL VENDOR CHICAGO INT'L TRUCK 1, 538.58 * 283465 FIRESTONE 126882 119639 4213 AUTO PARTS 1, 140. 00 *TOTAL VENDOR FIRESTONE 1, 140. 00 * 286650 FORCE AMERICA, INC. MULTIPLE 119640 4213 AUTO PARTS 397. 00 MULTIPLE 119640 4213 AUTO PARTS 29. 68 *TOTAL VENDOR FORCE AMERICA, INC. 426. 68 * 306913 G & K SERVICES 1058509245 119641 3114 UNIFORM RENTAL 61.47 *TOTAL VENDOR G & K SERVICES 61.47 * 326750 GROVE D.C. ELEC. , INC. 70882 119642 4218 CONTRACT AUTO SER 125. 00 *TOTAL VENDOR GROVE D.C. ELEC. , I 125. 00 * Date: 12/29/10 15:34 Village of Buffalo Grove Page: 24 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 422151 INLAND POWER GROUP 540685600 119541 4213 AUTO PARTS 40. 11 *TOTAL VENDOR INLAND POWER GROUP 40. 11 * 422505 INTERSTATE BATTERY SYS 49900518 119645 4213 AUTO PARTS 56.78 *TOTAL VENDOR INTERSTATE BATTERY 56.78 * 518239 LEE AUTO ARLINGTON HTS 12/21/2010 119647 3250 AUTO PARTS/SUP AL 5. 14 12/21/2010 119647 4213 AUTO PARTS/SUP AL 10. 00- 12/21/2010 119647 4213 AUTO PARTS/SUP AL 496. 87 *TOTAL VENDOR LEE AUTO ARLINGTON 492. 01 * 527330 LORCHEM TECHNOLOGIES INC 45602 119648 4213 AUTO PARTS 333. 65 *TOTAL VENDOR LORCHEM TECHNOLOGIE 333. 65 * 605128 NEXTEL COMMUNICATIONS 7919215101 119547 3211 PHONE 135.56 *TOTAL VENDOR NEXTEL COMMUNICATIO 135.56 * 756261 RONDOUT SERVICE CENTER 111710 119555 4218 CONTRACT AUTO SER 19. 00 *TOTAL VENDOR RONDOUT SERVICE CEN 19. 00 * 799135 R. G. SMITH EQUIP CO 112950 119653 4213 AUTO PARTS 659. 03 *TOTAL VENDOR R. G. SMITH EQUIP C 659. 03 * 811118 BILL STASEK CHEVROLET MULTIPLE 119655 4213 AUTO PARTS 152.55 *TOTAL VENDOR BILL STASEK CHEVROL 152.55 * 917660 WAREHOUSE DIRECT 9760170 119693 3240 OFFICE SUPPLIES 2. 66 *TOTAL VENDOR WAREHOUSE DIRECT 2. 66 * 945958 WINTER EQUIP. CO. INC IV08228 119660 4213 AUTO PARTS 239. 08 *TOTAL VENDOR WINTER EQUIP. CO. I 239. 08 * Date: 12/29/10 15:34 Village of Buffalo Grove Page: 25 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 988700 ZIMMERMAN HARDWARE 12/28/2010 119702 4213 OPER EQ PAT AP S& 4. 68 *TOTAL VENDOR ZIMMERMAN HARDWARE 4. 68 * 988700 ZIMMERMAN HARDWARE 12/28/2010 119702 4213 OPER EQ PAT AP S& 6.74 12/28/2010 119702 4213 OPER EQ PAT AP S& 42.36 *TOTAL VENDOR ZIMMERMAN HARDWARE 49. 10 * **TOTAL CENTRAL GARAGE 9, 267.51 Date: 12/29/10 15:34 Village of Buffalo Grove Page: 26 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000010 DEPT NO. 000466 DRAINAGE SYSTEM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 152885 COMPETATIVE CONCRETE 11168 119530 4017 STORM SEWERS 350. 00 *TOTAL VENDOR COMPETATIVE CONCRET 350. 00 * 306914 G & K SERVICES 1058509250 119532 3114 UNIFORM RENTAL 14. 02 *TOTAL VENDOR G & K SERVICES 14. 02 * 605128 NEXTEL COMMUNICATIONS 7919215101 119547 3211 PHONE 29. 94 *TOTAL VENDOR NEXTEL COMMUNICATIO 29. 94 * 917660 WAREHOUSE DIRECT 9760170 119693 3240 OFFICE SUPPLIES 2. 84 *TOTAL VENDOR WAREHOUSE DIRECT 2. 84 * **TOTAL DRAINAGE SYSTEM 396. 80 Date: 12/29/10 15:34 Village of Buffalo Grove Page: 27 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000010 DEPT NO. 000471 ESDA VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 749500 RMS INFO TECH INTEG 201513 119746 4313 OFFICE EQUIP 3, 297. 97 *TOTAL VENDOR RMS INFO TECH INTEG 3, 297. 97 807994 SPRINT 169562812 12-29/2812 119717 3211 PHONE 51.57 *TOTAL VENDOR SPRINT 169562812 51.57 * 888701 USA MOBILITY WIRELESS INC T3588421L 119696 3211 PHONE 239.39 *TOTAL VENDOR USA MOBILITY WIRELE 239.39 * 903455 VERIZON WIRELESS 2506080438 119695 3211 PHONE 24.27 *TOTAL VENDOR VERIZON WIRELESS 24.27 * **TOTAL ESDA 3, 613.20 ***TOTAL CORPORATE FUND 172, 442. 09 Date: 12/29/10 15:34 Village of Buffalo Grove Page: 28 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000014 DEPT NO. 000503 SPEC REVENUE-PARKING LOT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 696091 NORTH SHORE GAS #6135 12-10/6135 119548 3812 GAS FAC 271. 68 *TOTAL VENDOR NORTH SHORE GAS #61 271. 68 **TOTAL SPEC REVENUE-PARKING LOT 271. 68 ***TOTAL PARKING LOT FUND 271. 68 Date: 12/29/10 15:34 Village of Buffalo Grove Page: 29 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000020 DEPT NO. 000504 SPEC REVENUE-MFT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 83450 BAXTER & WOODMAN, INC MULTIPLE 119685 4511 STREET MAINT/CONS 3, 679. 00 *TOTAL VENDOR BAXTER & WOODMAN, I 3, 679. 00 83450 BAXTER & WOODMAN, INC MULTIPLE 119685 4511 STREET MAINT/CONS 1, 418. 00 MULTIPLE 119685 4511 STREET MAINT/CONS 4, 250. 08 *TOTAL VENDOR BAXTER & WOODMAN, I 5, 668. 08 **TOTAL SPEC REVENUE-MFT 9, 347. 08 ***TOTAL MOTOR FUEL TAX FUND 9, 347. 08 Date: 12/29/10 15:34 Village of Buffalo Grove Page: 30 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000021 DEPT NO. 000511 CAP PROD-FACILITIES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 38908 AMS MECHANICAL SYS. INC. 20596-02 119625 4659 BGGC HVAC 54, 918. 00 *TOTAL VENDOR AMS MECHANICAL SYS. 54, 918. 00 * 189137 DIAMOND HOME SERV CO, INC 65588 119687 4611 BUILDING IMPROVE 13, 310. 00 *TOTAL VENDOR DIAMOND HOME SERV C 13, 310. 00 * **TOTAL CAP PROD-FACILITIES 68, 228. 00 ***TOTAL CAP PROD-FACILITIES 68, 228. 00 Date: 12/29/10 15:34 Village of Buffalo Grove Page: 31 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000022 DEPT NO. 000512 CAP PROD-ST & HIGWYS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 139900 CIVILTECH ENGINEERING CO. 38579 119725 4542 WEILAND RD LK COO 21, 436. 10 *TOTAL VENDOR CIVILTECH ENGINEERI 21, 436. 10 * 139900 CIVILTECH ENGINEERING CO. 222223 119698 4542 WEILNAD LK COOK R 18, 646.51 *TOTAL VENDOR CIVILTECH ENGINEERI 18, 646.51 **TOTAL CAP PROD-ST & HIGWYS 40, 082. 61 ***TOTAL CAP PROD-STREETS 40, 082. 61 Date: 12/29/10 15:34 Village of Buffalo Grove Page: 32 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000042 DEPT NO. 000532 PENSION-FIRE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 MARK MUSSARIO COMP BB 119701 4935 ALL OTHER EXPENSES 1, 104. 95 *TOTAL VENDOR -> ONE-TIME VENDORS 1, 104. 95 422960 IPPFA 2011 DUES 119669 4935 ALL OTHER EXPENSE 775. 00 *TOTAL VENDOR IPPFA 775. 00 **TOTAL PENSION-FIRE 775. 00 1, 104. 95 ***TOTAL FIRE PENSION FUND 775. 00 1, 104. 95 Date: 12/29/10 15:34 Village of Buffalo Grove Page: 33 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000046 DEPT NO. 000246 SCHOOL/PARK REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 WATERBURY PLACE VENTURES 12/28/2010 119736 1167 DONATE SD PARK LI 2, 485. 86 12/28/2010 119736 1164 DONATE SD PARK LI 575.32 12/28/2010 119736 1167 DONATE SD PARK LI 2, 485. 86 12/28/2010 119736 1168 DONATE SD PARK LI 171. 94 12/28/2010 119736 1164 DONATE SD PARK LI 575.32 12/28/2010 119736 1151 DONATE SD PARK LI 4, 400. 00 12/28/2010 119736 1168 DONATE SD PARK LI 171. 94 *TOTAL VENDOR -> ONE-TIME VENDORS 10, 866.24 **TOTAL SCHOOL/PARK REVENUE 10, 866.24 ***TOTAL SCHOOL & PARK DONATIONS 10, 866.24 Date: 12/29/10 15:34 Village of Buffalo Grove Page: 34 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000049 DEPT NO. 000249 HEALTH INSURANCE REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 890183 VANTAGE PT TR AG 1/2011 DEN 119697 1304 RETIREE HEALTH PR 932.40 *TOTAL VENDOR VANTAGE PT TR AG 932.40 **TOTAL HEALTH INSURANCE REVENUE 932.40 Date: 12/29/10 15:34 Village of Buffalo Grove Page: 35 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000049 DEPT NO. 000539 HEALTH INSURANCE EXPENSE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 9607 AETNA 12/14/2010 119706 3124 LIFE INSURANCE 3, 317.40 *TOTAL VENDOR AETNA 3, 317.40 * 690810 PBA, INC. 1/1/2011 119705 3140 STOP LOSS/ADMIN F 9, 549. 65 1/1/2011 119705 3141 STOP LOSS/ADMIN F 55, 458.30 *TOTAL VENDOR PBA, INC. 65, 007. 95 **TOTAL HEALTH INSURANCE EXPENSE 68, 325.35 ***TOTAL HEALTH INSURANCE RESERVE 69, 257.75 Date: 12/29/10 15:34 Village of Buffalo Grove Page: 36 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000051 DEPT NO. 000251 WATER REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 HOWARD KANG WATER METE 119730 1150 WATER CONN METER 150. 00 12/28/2010 119736 1151 DONATE SD PARK LI 4, 405. 00 WATER METE 119730 1153 WATER CONN METER 180. 00 *TOTAL VENDOR -> ONE-TIME VENDORS 4, 735. 00 **TOTAL WATER REVENUE 4, 735. 00 Date: 12/29/10 15:34 Village of Buffalo Grove Page: 37 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 51210 ARLINGTON POWER EQUIP MULTIPLE 119522 4316 DEPT EQUIP / OPER 600. 00 *TOTAL VENDOR ARLINGTON POWER EQU 600. 00 * 120072 CALL ONE 12-15/1010 119628 3211 PHONE 178.35 *TOTAL VENDOR CALL ONE 178.35 * 153917 CONSTELLATION NEWENERG 2513794 119729 3814 ELECTRIC WATER & 4, 653. 91 2525734 119728 3814 ELECTRIC WATER & 7, 199. 09 2525756 119727 3814 ELECTRIC WATER & 2, 801. 93 *TOTAL VENDOR CONSTELLATION NEWEN 14, 654. 93 325900 GRAINGER, INC. MULTIPLE 119538 4014 RESERVOIRS 20.72 MULTIPLE 119538 4014 RESERVOIRS 30.24 *TOTAL VENDOR GRAINGER, INC. 50. 96 * 562197 MCHENRY ANA WAT LAB, INC 1005581 119545 3817 WATER SAMPLE ANAL 550. 00 *TOTAL VENDOR MCHENRY ANA WAT LAB 550. 00 * 573955 MNJ TECHOLOGIES DIRECT 0950006485 119731 4412 SYSTEM IMPROVE 1, 110. 00 *TOTAL VENDOR MNJ TECHOLOGIES DIR 1, 110. 00 605128 NEXTEL COMMUNICATIONS 7919215101 119547 3211 PHONE 160.50 *TOTAL VENDOR NEXTEL COMMUNICATIO 160.50 * 732609 RAGO MACHINE PRODUCTS INC MULTIPLE 119553 4011 WELL EQUIP 335. 00 MULTIPLE 119553 4011 WELL EQUIP 435. 00 *TOTAL VENDOR RAGO MACHINE PRODUC 770. 00 * 903100 VILLAGE OF BUFFALO GROVE 12/20/10 119658 3125 EMP-ER CONT PENSI 5, 963.29 *TOTAL VENDOR VILLAGE OF BUFFALO 5, 963.29 917660 WAREHOUSE DIRECT 9760170 119693 3240 OFFICE SUPPLIES 2. 84 *TOTAL VENDOR WAREHOUSE DIRECT 2. 84 * Date: 12/29/10 15:34 Village of Buffalo Grove Page: 38 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000051 DEPT NO. 000542 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED **TOTAL WATER OPERATIONS 24, 040. 87 Date: 12/29/10 15:34 Village of Buffalo Grove Page: 39 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000051 DEPT NO. 000542 SEWER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 51210 ARLINGTON POWER EQUIP MULTIPLE 119522 4111 DEPT EQUIP / OPER 1, 472. 00 *TOTAL VENDOR ARLINGTON POWER EQU 1, 472. 00 * 117791 BURNS & MCDONNELL MULTIPLE 119724 4412 SYSTEM IMPROVE 1, 368. 00 MULTIPLE 119724 4412 SYSTEM IMPROVE 4, 000. 00 *TOTAL VENDOR BURNS & MCDONNELL 5, 368. 00 * 120072 CALL ONE 12-15/1010 119628 3211 PHONE 343. 07 12-15/1010 119628 3211 PHONE 744. 19 *TOTAL VENDOR CALL ONE 1, 087.26 152706 COM-ED 12-15/0111 119699 3814 ELECTRIC WATER & 274.75 *TOTAL VENDOR COM-ED 274.75 * 306916 G & K SERVICES 1058509247 119533 3114 UNIFORM RENTAL 20. 88 *TOTAL VENDOR G & K SERVICES 20. 88 * 468230 JULIE, INC 11100194 119543 3217 EQUIP RENTAL 494.50 *TOTAL VENDOR JULIE, INC 494.50 * 605128 NEXTEL COMMUNICATIONS 7919215101 119547 3211 PHONE 160.49 *TOTAL VENDOR NEXTEL COMMUNICATIO 160.49 * 903100 VILLAGE OF BUFFALO GROVE 12/20/10 119658 3125 EMP-ER CONT PENSI 2, 073.56 *TOTAL VENDOR VILLAGE OF BUFFALO 2, 073.56 * 917660 WAREHOUSE DIRECT 9760170 119693 3240 OFFICE SUPPLIES 2. 66 *TOTAL VENDOR WAREHOUSE DIRECT 2. 66 * **TOTAL SEWER OPERATIONS 10, 954. 10 ***TOTAL WATER & SEWER FUND 39, 729. 97 Date: 12/29/10 15:34 Village of Buffalo Grove Page: 40 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36721 AMERICLEAN 1ST CLASS INC MULTIPLE 119661 3916 M&R B&F 70. 00 *TOTAL VENDOR AMERICLEAN 1ST CLAS 70. 00 * 36721 AMERICLEAN 1ST CLASS INC 039 119744 3916 M&R B&F 35. 00 *TOTAL VENDOR AMERICLEAN 1ST CLAS 35. 00 * 58181 AT&T 821815112 119662 3211 PHONE 33.70 *TOTAL VENDOR AT&T 33.70 * 120072 CALL ONE 12-15/1010 119628 3211 PHONE 275. 18 *TOTAL VENDOR CALL ONE 275. 18 * 605128 NEXTEL COMMUNICATIONS 7919215101 119547 3211 PHONE 101.49 *TOTAL VENDOR NEXTEL COMMUNICATIO 101.49 * 612020 NICOR 12-21/2117 119745 3812 GAS FAC 648. 65 *TOTAL VENDOR NICOR 648. 65 * 844355 TITLEIST 2176942 119682 3370 MERCH PURCH 129.78 *TOTAL VENDOR TITLEIST 129.78 * 903100 VILLAGE OF BUFFALO GROVE 12/20/10 119658 3125 EMP-ER CONT PENSI 3, 097. 94 *TOTAL VENDOR VILLAGE OF BUFFALO 3, 097. 94 **TOTAL GOLF OPERATION-BGGC 4, 391.74 ***TOTAL BUFFALO GROVE GOLF CLUB 4, 391.74 Date: 12/29/10 15:34 Village of Buffalo Grove Page: 41 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 12-15/1010 119628 3211 PHONE 275. 18 *TOTAL VENDOR CALL ONE 275. 18 * 288985 FOX VALLEY FIRE & SAFETY 603350 119664 4111 DEPT EQUIP 458. 00 *TOTAL VENDOR FOX VALLEY FIRE & S 458. 00 * 605128 NEXTEL COMMUNICATIONS 7919215101 119547 3211 PHONE 101.50 *TOTAL VENDOR NEXTEL COMMUNICATIO 101.50 * 696094 NORTH SHORE GAS #9957 12-14/9957 119676 3812 GAS FAC 1, 747. 19 *TOTAL VENDOR NORTH SHORE GAS #99 1, 747. 19 * 696096 NORTH SHORE GAS #3816 12-14/3816 119677 3812 GAS FAC 549. 66 *TOTAL VENDOR NORTH SHORE GAS #38 549. 66 * 903100 VILLAGE OF BUFFALO GROVE 12/20/10 119658 3125 EMP-ER CONT PENSI 2, 737. 94 *TOTAL VENDOR VILLAGE OF BUFFALO 2, 737. 94 * **TOTAL GOLF OPERATIONS-AGC 5, 869.47 ***TOTAL ARBORETUM GOLF CLUB FUND 5, 869.47 Date: 12/29/10 15:34 Village of Buffalo Grove Page: 42 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 01/03/11 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED ****TOTAL BILLS 421, 261. 63 1, 104. 95 ZONING BOARD OF APPEALS DRAFT MINUTES, DECEMBER 21, 2010 NEW BUSINESS DISCUSSION AND RECOMMENDATION CONCERNING SIX (6) FOOT FENCES Mr. Sheehan explained to the ZBA that the Village Board had directed staff to review the issue of fence heights and whether of not the maximum allowable height should be modified. This is based on several recent variation appeals that have recently been before the Village Board concerning six (6) foot fence heights, two (2) of which are currently pending decision.. One (1) is concerning the fence variation at 910 Saxon Place and one (1) concerning 611 Silver Rock Lane. The Village Board wanted staff to take a look at what exists out there currently and what exists in other communities and come up with a recommendation. Various issues were brought up both at the Zoning Board of Appeals (ZBA) and the Village Board with regards to the unavailability of fencing at certain heights. That has not panned out as very truthful. Com. Windecker had done some research as well as Trustee Trilling and Mr. Sheehan. Mr. Sheehan contacted various department stores and spoke with fencing contractors. For the most part, with the bigger fencing contractors, they are custom building the fences on site. They buy the wood wholesale and put the fences together on the site. That is how the fence at Cambridge on the Lake was built. They can cut the fence to any size wanted. There is no reason or rationale for limited fencing to any height based upon availability. As far as a homeowner ordering pre-built sections, the standard heights that are available generally are four(4) and six (6) foot heights. That is basically because that is what is mostly requested. A five (5) foot height is available from every manufacturer. They may need some lead time, three (3) to seven (7) days to custom order or pre order the fences. There may be a special charge if you needed the fence rushed or something along those lines. Generally speaking it is a similar price you are just paying the different price on the size and there really is no cost incurred. Mr. Sheehan looked at a number of communities. Basically two (2) out of the twenty four (24) communities allow a fence that can only be four(4) feet in height. Those were Lincolnshire and Oakbrook. Five (5) of the twenty four(24) communities, Arlington Heights, Buffalo Grove, Burr Ridge, Lake Zurich and Mount Prospect, do not allow fencing height to exceed five (5) feet. The remaining seventeen (17) communities allow heights of six (6) feet or greater. Out of other communities researched, the majority do allow six (6) feet. This is specific to interior side yard and rear yard fences. Mr. Sheehan has complied data from the last ten (10) years looking at the total number of fence permits issued and the total number of six (6) foot height variation requests. There are quite a few fence permits that were issued and a handful of variance requests. The ZBA should also take into account some people are just building fences to Code, or they will find out what the variance procedure is and decide they do not want to pursue it. He Draft Minutes Zoning Board of Appeals December 21, 2010 is not sure if the numbers provided are skewed one way or the other. Over the last ten (10) years there were sixty seven (67) variation petitions brought to the ZBA. Of those, the ZBA approved thirty (30) of the requests. Several of those not approved were appealed to the Village Board and approved at the Board level. It is approximately a fifty (50%)percent approval rate for variance requests. Based on that information and coupled with the fact that the Police, while they have some concerns that are created with a higher fence, they do not oppose six (6) foot fences. There are just some issues that they would need to take into account when responded to certain types of calls. Mr. Sheehan's recommendation is to allow six (6) foot fencing to accommodate the residents that are looking for privacy or security. That would put Buffalo Grove in line with most of the other communities with some exceptions. This recommendation coupled with the decision of the ZBA will be forwarded to the Village Board. He would like to have a full ZBA recommendation, but the Village Board would like to have this information at the next available Board meeting, which is scheduled for January 3, 2011. Mr. Sheehan explained that this was discussed at the ZBA and Board level back in July, 2007. At that time, the ZBA recommended 6 to 0 to keep the Ordinance at the five (5) foot height. At that time the Village Board had voted unanimously to uphold the recommendation of the ZBA. The current request is based on several recent requests made by residents. Acting Ch. Windecker is concerned with the current Code as it does not regulate the construction of fences. Fencing being installed by the resident is not constructed adequately. Posts are not being installed below the frost line. There is a new fence that went up along Route 83 between Arlington Heights Road and Deerfield Parkway. That fence is built up over old wood. How does the Village allow that to happen? He is not sure if there is anything that can be done to prevent that from happening. What the fence was replaced with will cause by the same problem they are currently having. He also does not like the fencing that is put together by staples. Those fences are horrible after a year or two. Acting Ch. Windecker commented that once the ordinance is changed to six (6) feet, that variances will be requested for eight(8) feet in height. People always want more. They will want more to beat out the neighbor down the street. It never fails, whether it is drugs, fences or cars, you can see it all around. Also, when you look at the variances that were approved for six (6) feet and the ones that were appealed, many of them that went before the Village Board did not present the same argument to the Board that was presented to the ZBA. They modify or change the original reason for the request that was heard at the ZBA. The stories changed or the requestor changed when before the Village Board. The minutes do not lie. He does not understand why the minutes are not read by the Trustees before they hear an appeal. It is very disheartening after all of these years. Mr. Sheehan stated that the minutes are provided as part of the packet to the Village Board. Acting Ch. Draft Minutes Zoning Board of Appeals December 21, 2010 Windecker believes that the minutes are included but he would like the Trustees to read them and understand how the ZBA reached its decision. Acting Ch. Windecker believes that if Village Board really wants to change the Ordinance, then they should change it,but do not revisit the issue every other year. He feels that five (5) feet makes a nice, decent looking fence. If the resident goes to a professional they can cut the fence to any size the resident wanted, they can curve it, they can arch it and it is built correctly. He has a neighbor that had a fence installed by a good contractor that did a good job. That fence has been there for approximately eight(8) to nine (9) years and you wouldn't know that the fence was put up that long ago. Then he has a neighbor up the street that put a fence up on a Sunday and you would like to go and rip it down. Same permit, same inspection,but totally different product in the end. Com. Stein stated that he grew up in a time and a neighborhood where four(4) foot fences were the maximum height because people wanted to know who their neighbors were. They wanted to talk over the fence to the neighbor. Times have changed. Just talking to people, most do not even know who their next door neighbor is and they do not want to know. There was the resident a couple months ago that rather than deal with the problem wanted to put up a fence so he did not have to look at it. He wishes that the ZBA could go back and say the maximum fence height is four(4) feet like a few of the other communities. In reality, the attitude of the community is different. He realizes that the objections of the Police Department concerning six (6) foot fences are because of sight issues. If they are in their squad car they are not going see over a five (5) foot fence either. The open fence is a great idea. But in our community, residents want fences that are solid so they can keep people out of their business as opposed to keeping people in like a four(4) foot fence would do. He would like to stay at the five (5) foot height but that is not what the community is asking for and it does not appear to be what the Village Board is looking for. He does not want to compare the Village to surrounding communities. We are at five (5) feet and our neighbors are at six (6) feet. He agrees with Acting Ch. Windecker with regards to if we go to six (6) feet we are going to see eight (8) foot requests. Maybe the ZBA needs to codify what qualifies for anything above six (6) feet rather than the unique circumstances of terrain and not for the sole reason of privacy. He would vote in favor of recommending the six (6) foot height. Com. Shapiro agrees that if you look at surrounding communities, six (6) feet is fairly prevalent. The ZBA does get a lot of requests for six (6) foot fences. He is not quite convinced that if the ZBA approves six (6) feet that residents would ask for eight(8) feet. Maybe residents that back up to Route 83, which are typically approved anyways. He does like the idea that if they approve a height over five (5) feet that there may be a requirement regarding an open type of fence. He is not sure if the board on board or shadow box fence style is considered an open type fence. Mr. Sheehan stated that it can be considered open but it would not meet a fifty (50) or forty (40)percent that other communities are enforcing. Com. Shapiro confirmed that the openness is the spacing between the boards. Mr. Sheehan stated that the issue with open style fence, with the exception of the shadow box, is the picket type fence would not be found at a height over five (5) feet. You could find the shadow box,but not a picket or separated style of fence. Draft Minutes Zoning Board of Appeals December 21, 2010 They are generally board to board at that height. Com. Shapiro stated that he does understand why people ask for that because it is for privacy,but it also creates that fortress kind of look, which is what he believes the Village does not want to promote. He understands why the community is asking for this,but there is just something about a six (6) foot stockade fence that is a little imposing. He would be more amenable to recommending an open type of fence or a shadow box, something that is not board against board in heights above five (5) feet. Com. An kind of agrees and kind of does not agree with six (6) foot fences. She believes that six (6) foot fences deserve a purpose in certain situations. She does not believe that surrounding your house in a six (6) foot fence is a good idea. If you look at the chart prepared over the last ten (10) years, there has been an up and down trend in how many have applied for six (6) foot fence variances. It is not that many compared to the people asking for fence permits. She does not see a substantial increase or substantial decrease in any given time. It appears to be random people throughout the year that want to get a six (6) foot fence. She does not see that as a trend that more and more people are looking to get a six (6) foot fence. She thinks that certain people do need it for certain reasons and she feels that leaving it at the five (5) foot height and asking for a variance for certain reasons is the appropriate way to go. She just purchased a house this year in Buffalo Grove and her neighbor's have four(4) foot chain link fences. Based on that, she knows all of her neighbor's. The neighbor's have offered to help. One neighbor saw that they were doing tile work and dropped off some tile equipment. If she had six (6) foot fences surrounding her, she would not know her neighbors. She believes that this is one of those considerations that if the height is left at five (5) feet and, in unique circumstances grant a variance, then the Code is serving its' purpose. Com. Shapiro believes that the Village Board hears the "squeaky wheel" which is why they are reacting to it. If you look at the majority of fence permits, fewer than ten (10) percent ever apply for a variance. So ninety (90)percent of the people who put up fences are alright with the five (5) foot height. Those kinds of statistics are what the Village Board really needs to see. They are hearing from the people that do not agree. Having two (2) appeals two (2) months in a row makes it seem like it is a big problem when it is really a very small problem. Mr. Sheehan added that over the past year there have only been six (6) people that have requested a variance and of the ones denied not all of them have appealed. Com. Shapiro stated that it is a very low number of people that are requesting a variance and the ones that actually have unique circumstances wind up getting approved. People that back up to busy streets or people that have some kind of unique circumstance is the criteria that the ZBA goes by. It is not like the ZBA denies anything that ever comes before them. Some people just do not have a very good reason such as they do not like their neighbor. That is not the unique circumstance the ZBA looks for. He believes that the Village Board needs to understand the true scope of what the request is. The down side would be creating fortress type yards that make our community look like a bunch of rectangles of large fences. Acting Ch. Windecker asked Mr. Sheehan if he could include the totals at the bottom of the chart of the number of permits and number of variations. Mr. Sheehan stated that he Draft Minutes Zoning Board of Appeals December 21, 2010 doesn't know if he can add that to the chart,but he can add the totals into the narrative when he prepares the submittal for the Village Board. Acting Ch. Windecker asked if Mr. Sheehan would add a box that shows the number of six (6) foot fences that were installed without a permit or variance. Mr. Sheehan stated that he would not know how he could accurately get that number, as fences are not tracked that way. Com. Stein asked for a column with the number of variations denied. Mr. Sheehan stated that the chart includes the total number of variances requested. He could show the number of variances that were approved. Thirty (30) were approved so thirty seven (37) were denied. He does not have them broken down by year. Mr. Raysa stated that a question came up at the Village Board meeting about how the fence height is measured. If there is a five (5) foot fence and the posts have a cap, is the cap included in the five (5) foot height. Mr. Sheehan stated that is something that he would like to address as well. He is trying to tie both the fence height and front yard fencing into one (1) amendment of the Fence Code that will encompass all of the proposed changes. As alluded to earlier, Mr. Horwitch, 611 Silver Rock Lane, did not like his neighbor so he made the posts a foot higher than the fence then added that lattice to the top. The question came up as to whether we regulate the height of the posts. Currently we do not. Generally speaking fence posts are taller or exceed the height of the fence. Not to the extent of twelve inches or more,but he will look at what we have out there and he will suggest putting a limitation on what height the posts can be. If fence posts are of an ornamental nature, maybe they can exceed to a certain extent,but if it just a square type post it should be the height of the fence. He will put forth a recommendation so that we do not have that issue in the future. At that time, he would like to create a standard for construction requirements at least as far as the posts are concerned. He did speak with the inspectors concerning the staples. If you hire a contractor that will build the fence on site, you will get a good solid fence built with wood screws. If you buy the fence at Menard's or Lowe's, if the fence is not vinyl, it is constructed with staples. They mass produce those products. Some of the staples are better than others. The worst are the stockade style fences. Those are put together with staples that are not very large and they do tend to fall apart. Acting Ch. Windecker stated that the posts vary above the fence from four(4) to eight(8) inches. It could be a foot or more if you have a scalloped type fence. The posts are as high as the center board plus four(4) inches. Mr. Sheehan stated that the Code would have to be specific because if you allow that distance then you have the twelve (12) inches that Mr. Horwitch had that he added his lattice to. Acting Ch. Windecker stated that Mr. Horwitch never intended not to put up a six (6) foot fence. If he had a contractor install the fence properly, the total height of the posts would have been nine and one half (9-1/2) feet because the posts would had to have been installed below the frost line. Com. An does not believe that a contractor should be required to install a fence. Her boyfriend helped a friend, another Buffalo Grove resident, put up their fence and they went by the guidelines. They dug the holes into ground beyond the frost line. They live off Beechwood and Arlington Heights Road. That fence looks like a contractor installed Draft Minutes Zoning Board of Appeals December 21, 2010 it but they did it all themselves. She believes that there are certain guidelines that have to be adhered and if you get a permit, they should get a copy of the guidelines. If they do not follow the guidelines, the permit can be revoked. Mr. Sheehan stated that the guidelines or construction requirements would need to be codified to be enforced. Com. An reiterated that she does not believe that a contractor has to be hired to install a fence. Com. Stein stated that President Hartstein brought up a hypothetical situation at the Village Board meeting regarding how close fence posts can be placed. Hypothetically you can have fence posts six (6) inches apart and a foot higher than the fence. Com. Stein asked if a requirement concerning a minimum distance of spacing between the posts can be built into the recommendation. Mr. Sheehan stated that he will have to look at that. Com. Stein stated that he does not want someone to say that they do not have an eight(8) foot fence; they just have a six (6) foot fence with posts that are eight(8) feet tall. Acting Ch. Windecker stated that a fence section is typically six (6) to eight(8) feet in length. Mr. Raysa explained that the only motion to consider was the height of fences. Com. Shapiro stated that six (6) foot fences, if left unrestricted, he is not in favor of. But if it were six (6) foot but anything above five (5) feet there would be restrictions about the type of fence that can be installed, he would be more amenable. Mr. Sheehan stated that it would be beneficial to have the ZBA Commissioners present at the Village Board meeting to point out the discussion that took place concerning the issues. Then it would be on record and the Trustees will hear you. Com. Shapiro added that because the number of requests for six (6) foot fences is so low he does not feel the necessity to change the Code to appease less than ten (10)percent of residents. He will also attend the Village Board meeting to explain his point of view. Com. Stein stated that then there is the question of how many residents came in asking for a six (6) foot fence and were told that five (5) feet is the restriction and a variance is required then decided to install the fence at five (5) feet. He wonders how many people would have wanted six (6) feet if they could. We do not know that. Com. Shapiro stated that at that point it is mission accomplished. They followed the Code. There were no additional comments from the Commissioners. Com. Shapiro made a motion to modify the existing Fence Code which allows for a fence to be placed in either the rear or interior side yards to allow a height up to six (6) feet. Com. An seconded the motion. Roll Call Vote: AYE—Stein NAY—Shapiro, An, Windecker ABSTAIN—None Draft Minutes Zoning Board of Appeals December 21, 2010 Motion DENIED 3 to 1. Draft Minutes Zoning Board of Appeals December 21, 2010 INTEROFFICE MEMORANDUM ' ..T.O.�......................................................ZONING ...BOARD ....O.F...APPEALS ....................................................................................................................................................................................... FROM: BRIAN SHEEHAN SUBJECT: RECOMMENDATION OF FENCE HEIGHT. DATE: DECEMBER 15, 2010 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Due to a number of recent requests by residents for variance to the Village fence code coupled with several appeals to the Village Board requesting the Board to overturn a ZBA denial of a fence variance request, the Village Board has requested that staff review the Village fence height requirements. This review and recommendation is based on the issue of whether or not the Village should modify its code to increase the maximum height of rear and interior side yard fencing from five (5) feet to six (6) feet. Currently, Village code allows for a fence to be placed in either the rear or interior side yards up to a height not exceeding five (5) feet, with specific exceptions for lots abutting major roadways and lots sharing a common property line with commercial properties. Any other fences in excess of five (5) feet are required to obtain a variance. Due to various statements of concern that have been attested to at both the ZBA and the Village Board meetings concerning the availability of fencing at the current five (5) foot height requirement, I contacted a number of the builder supply stores in the area(Lowe's; Home Depot; Menards). All of the stores offer the fencing in various heights,but generally only carry fencing in stock at the store at the four(4) and six (6) foot heights as these are the most popular. While the five (5) foot height is available at all stores for all types and styles of fencing, it does have to be special ordered, which increases the time (3 -7 days) it takes to get the fencing materials. There may be a service charge for special orders in some instances, but as long as it is not a rush order, it is usually minimal. Furthermore, most fencing contractors purchase the fencing materials from wholesalers and construct the fence on site to the customer's height preference, basically constructing a custom fence as they build it. Due to these reasons height should not be an insurmountable issue. I have attached the results of a survey regarding the heights of fencing allowed by various municipalities (see attachment). Two (2) of the twenty four(24) communities—Lincolnshire and Oak Brook—do not allow a fence to exceed four (4) feet in height. Five (5) of the twenty four (24) communities—Arlington Heights; Buffalo Grove; Burr Ridge; Lake Zurich; and Mount Prospect- do not allow a fence height to exceed five (5) feet in height. The remaining 17 communities allow fence height of six (6) feet or greater. The following table shows the total number of fence permits that were issued over the last 10 years along with the total number of variance requests that were received by year. Although the number of variance requests by year doe not seem extraordinarily large, this number may be artificially skewed as a number of residents will either just follow the code when installing fencing, or they do not wish to spend the added expense or time it takes to proceed with a variance request. Year Total#of fence permits 6 foot fence height variance requests 2000 148 9 2001 116 7 2002 117 5 2003 130 9 2004 131 3 2005 128 8 2006 95 4 2007 120 8 2008 125 5 2009 129 3 2010 1 141 1 6 Over the last ten (10) years there have been one thousand one hundred sixty (1,160) fence permits issued. Of those, there were sixty seven (67) total variance petitions brought before the ZBA, which works out to just under 6% of all of the petitions. Of those, the ZBA approved thirty (30) of those variance requests. Several of the requests that were denied by the ZBA, were appealed to the Village Board and approved at the Board level, giving approximately a 50% approval rate for variance requests. The subject of fence height was discussed with the Police Department and while the Police Department is not opposed to allowing six foot fencing, this height does create some concerns for the police. A fence height at six (6) feet would tend to diminish an officer's view when responding to certain police service calls. Allowing a six (6) foot fence might create some visibility issues for the police department. Based upon this review, Village staff's recommendation would be to increase the allowed height of rear and interior side yard fences, without a variation, to six (6) feet in order to accommodate the number of residents who have expressed a desire to install this type of fencing for privacy and/or security. The Village would continue to require a variance for fencing exceeding this height unless specifically allowed, or for fencing in front yards and corner side yards. Staff is looking for a recommendation and any comments form the Zoning Board of Appeals regarding this issue. The ZBA recommendation and comments will be forwarded to the Village Board for the January 4, 2011 meeting. Brian Sheehan Deputy Building Commissioner/Operations C: Dane Bragg Ghida Neukirch 2 Municipality Max. Fence Height Additional Requirements Antioch 6 feet Arlington Heights 5 feet Open type fencing only - No solid wood Bartlett 6 feet Beach Park 6 feet Buffalo Grove 5 feet Burr Ridge 5 feet Crystal Lake 6 feet Deerfield 7 feet Grayslake 6 feet Gurnee 6 feet Highland Park 6 feet Lake Forest 7 feet Lake Zurich 5 feet Libertyville 6.5 feet 40% open type fencing - No solid wood Lincolnshire 4 feet 50% open type fencing - No solid wood Oak Brook 4 feet Mount Prospect 5 feet North Chicago 6 feet Northbrook 6 feet Palatine 6 feet Rolling Meadows 6.5 feet Vernon Hills 6 feet Wauconda 6 feet Wheeling 6 feet ORDINANCE NO. 2010 - AN ORDINANCE AUTHORIZING THE DISPOSAL OF SURPLUS VILLAGE PERSONAL PROPERTY WHEREAS, the Village of Buffalo Grove is a Home-Rule unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the personal property is part of the Village's Fixed Asset Inventory Control System and procedurally must be deleted through Ordinance adopted by the Corporate Authorities; and WHEREAS, the property described will be disposed of through trade-in, sale or outright disposal, whatever appropriate. NOW, THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, that: SECTION 1. Pursuant to our Home Rule powers, the President and Board of Trustees of the Village of Buffalo Grove find that the items of personal property described in Exhibit "A" now owned by the Village of Buffalo Grove are no longer necessary or useful to the Village of Buffalo Grove and the best interests of the Village will be served by disposal. SECTION 2. This Ordinance shall be in full force and effect from and after its passage and approval. This ordinance shall not be codified. AYES: NAYS: ABSENT: PASSED: 2011. APPROVED: , 2011. Village President Village Clerk TO: Dane C. Bragg FROM: Scott Anderson DATE: December 29, 2010 SUBJECT: Declaration of Surplus Ordinance Attached is an ordinance for consideration by the President and Board of Trustees declaring identified village-owned property and equipment as surplus. Those items, as listed in Exhibit A, are accounted for within the village's fixed asset inventory control system and were retired during FY 2010. The methods of disposal for retired assets may include; • trade-in on replacement equipment • sale in auction • return to manufacturer due to defect • outright disposal because the useful life of the asset had expired and repair or trade-in was not a viable option • donation of obsolete equipment • demolition � f G a G O N k� -4q \4-414 � 7 K _ w -� 03 � o Z,& I?k OD 0 aaZ, a CA a \ � B - 3 999O0 o % § \ 3 kkk � � Q =r _0 m o , K %o � 2tK m x A Cf) k m m '0 c � % d k k k S CD Q -n / - & xx � z # W w cca k OD cri P 3 k -< x / © § r. 0 -n m kkv $ to � @ !2 i g 2 2 2 7 E $_ $ G 2 2 \ \ G k / U to k \ § 2 \ / . £ 2g 2 IE : k CD 2 0 C) S a 7 % 2 w 2 k 4kM / \ - U - ' Q Kji� & » % K 6 Q 2 2 2 0 0 0 0 C) 2 0 0 0 o 000 o 0 0 o E £ / 227 - " N)wwq #_ toK) / 2k \ ~ / ~ � C. wmo � P & � � 02 ¥ • kB0G \ kE2k99 $ SkB@ 64.,; 6,� � R v� 02 � GoGo & 2B � & �D Go co lww ' } : D RESOLUTION 2010 - A RESOLUTION AUTHORIZING APPROVAL OF THE SPECIALTY CROP GRANT AGREEMENT BETWEEN THE ILLINOIS DEPARTMENT OF AGRICULATURE AND THE VILLAGE OF BUFFALO GROVE Buffalo Grove Farmers Market Promotional Campaign WHEREAS, the mission of the Illinois Department of Agriculture (the "Department") is to advocate for Illinois' agricultural industry and provide the necessary regulatory functions to benefit consumers, agricultural industry, and natural resources by promoting agri-business in Illinois and throughout the world; and WHEREAS, the Village of Buffalo Grove (the "Village") coordinated a Farmers Market in 2010 and plans to continue with a Farmers Market in year 2011; and WHEREAS, the Village applied for a grant as part of the Illinois Department of Agriculture Specialty Crop Block Grant Program — Farm Bill to enhance competitiveness of Illinois Specialty Crops; and WHERAS, the Village was awarded a grant in the amount of $9984 to be used for the purposes indicated in the proposal packet and referenced within the Specialty Crop Grant Agreement between the Department and the Village attached hereto as Exhibit A (the "Agreement"); and WHEREAS, the Village intends to implement an advertising campaign in order to teach people about the nutritional benefits associated with Illinois grown vegetables, to encourage them to change their eating habits, and to develop a positive perception associated with the consumption of locally grown vegetables; NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. That the Village Manager or designee is authorized to execute and file the Specialty Crop Grant Agreement between the Illinois Department of Agriculture and the Village of Buffalo Grove. Section 2. That the Village Manager or designee is authorized to file the necessary reports in accordance with the requirements of the Agreement, and the Village Clerk of the Village of Buffalo Grove is authorized and directed on behalf of the Village of Buffalo Grove to attest said reports. AYES: NAYES: ABSENT: PASSED: 12010 APPROVED: 12010 Approved: Attest: Village President Village Clerk SPECIALTY CROP GRANT AGREEMENT BETWEEN THE ILLINOIS DEPARTMENT OF AGRICULTURE AND Village of Buffalo Grove WHEREAS, this Grant Agreement (hereinafter referred to as "Agreement"), is made and entered into by and between the State of Illinois, Department of Agriculture, (hereinafter referred to as "Department"), and Village of Buffalo Grove (hereinafter referred to as "Grantee") pursuant to the United States Department of Agriculture (hereinafter referred to as "Federal Agency"), Agricultural Marketing Service's Specialty Crop Block Grant Program — Farm Bill (CFDA # 10.170) pursuant to USDA Agreement Number 12-25-B-1066. The required Federal Terms and Conditions (10/2009) of this grant and the funding program are incorporated by reference and can be found at: http11www.aMs.usda.gav/ AMSv1. etf/le?dDocName®ST IPRDC50 04 1. The implementing regulations of the grant and the funding program are incorporated by reference (7 CFR Part 3015, 7 CFR Part 3016, and 7 CFR Part 3019). Permissible expenditures will be determined in accordance with the applicable program legislation, the purpose of the award, the terms and conditions of award as contained herein, and, if this award is to a recipient other than a Federal agency, by the following Federal cost principles that are applicable to the type of organization receiving the award, regardless of type of award or tier (i.e., prime awardee, subaward) as are in effect at the time of award: 2 CFR 225 (OMB Circular No. A-87), 2 CFR 220 (OMB Circular No. A-21), 2 CFR 230 (OMB Circular No. A-122) and 48 CFR Part. 31.2. Subject to the terms and conditions of this Agreement, the Department agrees to provide a grant in an amount specified below to the Grantee. Subject to the execution of this Agreement by both parties, the Grantee hereby agrees to use the funds provided under this Agreement for the purposes set forth herein and agrees to comply with all terms of this Agreement. NOW THEREFORE, the Department and Grantee hereby agree as follows- 1. Grant Amount. Department will award a grant of$ 9984 to Grantee to be used only for the purposes indicated below and incorporated by reference in the attached USDA approved Proposal packet and any amendments thereto. 2. Grant Purpose. The Objective of the Illinois Department of Agriculture Specialty Crop Block Grant Program - Farm Bill Activities is to enhance the competitiveness of Illinois Specialty Crops. SC-11- 1 Page 1 This agreement shall be carried out by the organizational units or officials of the Federal Agency, Department and the Grantee in the manner and subject to the conditions provided in the Specialty Crop Block Grant Program - Farm Bill Terms and Conditions incorporated by reference and made part of this agreement w. ams. usda . qav/AMSv1 . 0/cletf/le ? dDocName=ST IPRDC5050451). The Grantee will complete activities outlined in the attached USDA approved proposal plan and its related amendments and the Department will: Partner with Buffalo Grove Farmers Market to implement an advertising campaign in order to teach people about the nutritional benefits associated with Illinois- grown vegetables and encourage them to change their eating habits, which will foster the development of a positive perception associated with the consumption of locally grown vegetables 3. Permissible Expenditures. All expenditures will be consistent with the Federal requirements outlined in the 2010 SCBGP Guidance Document (http:ff www . ams . usda . govfAMSv1 . 0fams . fetchTempIate D ata . do? template=TemplateJ&page=SC GPGrantProcedures) as well as those details incorporated within the attached USDA approved Proposal packet. Costs of meetings and conferences, the primary purpose of which is the dissemination of technical information, are allowable. This includes costs of meals, transportation, rental of facilities, speakers' fees, and other items incidental to such meetings or conferences. When providing meals, such meals should be comparable in price to those set out by the State of Illinois's Governor's Travel Control Board (http.// www.state.11.us/caws/ _se icese_oth/t /guid.htm). The Grantee shall provide to the Department a copy of any meeting or conference agenda for which they are seeking reimbursement for meals. 4. Non-allowable expenses. Costs of entertainment, including amusement, diversion, and social activities and any costs directly associated with such costs (such as tickets to shows or sports events, meals, lodging, rentals, transportation, and gratuities) are not allowable. In addition grant funds shall not be used for the purchase of alcoholic beverages. This list is not inclusive of all non-allowable expenses. 5. Financial Controls. Financial Controls are described in paragraphs 8,9,17 and 19 of this agreement. 6. Location. Grantee's work location, unless changed, shall be working in the State of Illinois. 7. Term. The term of this agreement is from January 1, 2011 until December 31, 2013. SC-11- Page 2 8. Disbursement of Grant Funds. Requests for advances must be submitted by Department determined deadlines to Department at least quarterly on the form provided by the Department. The form can be found at: htt :ff www.agr.state.il.us/Grantsfreports uuarterreportblank.pdf. The quarterly report form should be submitted to Department by fax or email. Quarterly cash advances shall be limited to the minimum amounts needed to meet current disbursement needs and shall be scheduled so the funds are available closely as is administratively feasible to the actual disbursements by the Grantee. Requests for payments should be scheduled so that all grant funds are obligated at the end of the grant agreement. Any unobligated balance of cash at the end of this period must immediately be refunded back to the Department. 9. Management of Grant Funds. Grant records shall provide for complete, accurate and current disclosure of financial results. The source and application of funds shall be readily identified by the continuous maintenance of updated records. Records, as such, shall contain information pertaining to grant awards, authorizations, obligations, unobligated balances, assets, outlays and income. When the grantee is a governmental entity, the records shall also contain liabilities. The actual and budgeted amounts for each grant shall be compared. Financial information shall be related to performance and unit cost data. Estimates based on available documentation may be accepted for unit cost data. Accounting records shall be supported by source documentation. These documentations include, but are not limited to, detailed invoices. Copies of these invoices shall be submitted with the required final report. 10. Project Standards and Responsibilities a. All grant expenditures will be in support of specialty crops grown in Illinois. The purpose of these Grant Funds is to solely enhance the competitiveness of specialty crops. Specialty crops are defined as "fruits, vegetables, tree nuts, dried fruits, horticulture, and nursery crops (including floriculture)." (http:ffwww.ams.usda.gov/AMSvl .O/ a m s . f e t c h T e m p I a t e D a t a . d o ? template=Template) navl D=DefinitionofSpecialtyCrops&rig ht av1= efi nitionofSpecialtyCrops&top av-deft av=CommodityAreas&page=SC GP efinitions resultType= acct=fvgrntprg) b. Grantee agrees to monitor the performance of all project activities and ensure that the work is completed within the required time frame. SC-11- 3 Page 3 C. Grantee agrees to ensure that grant funds are used only for activities covered by the federally approved proposal attached and incorporated by reference and any amendments thereto. d. All travel expenses shall follow Federal Travel Regulations (41 CFR Chapters 300-304) as well as the State of Illinois's Governor's Travel Control Board (http:11www.state.il.us/caws/ _se icese_oth/t lguid.htm) e. The Grantee agrees to notify the Department, as soon as possible, regarding any problems, delays or adverse conditions which will materially impair the ability to meet the objectives of the award. The Grantee also agrees to notify the Department, as soon as possible, of favorable developments that will allow objectives to be met sooner or at less cost. f. Results of the grant project(s) may be published and distributed by the Federal Agency, Department or by Grantee as mutually agreed. 11. Assurances. In accepting this grant award, the grantee specifically certifies that Grantee: a. Has the legal authority to participate in the grant program, to accept federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay the non-Federal share of project cost) to ensure proper planning, management and completion of the project described in this application. b. Will give the Federal Agency, the Comptroller General of the United States and the Department and the State of Illinois including the Auditor General of the State of Illinois and the Illinois Attorney General, through any authorized representative, access to and the right to inspect and audit any books, records, papers, or documents related to the grant program, project, or use for which grant funds were provided; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. C. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. d. Will initiate and complete the work within the applicable time frame after execution of this grant agreement. e. Will comply with all applicable requirements of all other State and Federal laws, executive orders, regulations, and policies governing this program. f. And its principals are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; have not been convicted or indicted under criminal or civil statutes or had one or more public transactions terminated for cause or default within the past three years; will provide immediate written notice to the Authorized Departmental Officer if at any time it learns that this certification was erroneous when made or has become erroneous by reason of changed circumstances; and will require recipients of lower-tier covered SC-11- Page 4 transactions under this grant award to similarly certify (Executive Order 12549, as implemented by 7 CFR Part 3017, Section 3017.510, Participants' responsibilities). 12. Prior Approval Requirements a. Change Key Personnel - When it is necessary to change the program contact for the grantee, Grantee shall submit a written request (email is acceptable) to the Department. Request should contain the new individuals name and contact information. b. Scope or Objectives - When it is necessary to modify the scope or objectives of the award, Grantee shall submit a written justification for the change along with the revised scope or objectives of the award to the Department. If requesting to discontinue all or a portion of a project and add a new project, Grantee shall submit a written justification for the change along with a project proposal to include the project title, purpose, potential impact, expected measurable outcomes, work plan, budget narrative, project oversight and project commitment and signature of the Grantee. Faxed document or PDF file with a signature is acceptable. Changes must be approved by Department and USDA. C. Budget Changes - Where a modification to the attached approved budget is required, the modification must be approved in writing by the Department and USDA if the cumulative amount of such modifications exceeds 20 percent (20%) of the project's total budget as last approved by the USDA. A request for a budget change shall include: (a) a description of the change, (b) a justification for the change, and (c) the signature of the Grantee's representative. SC-11- 5 Page 5 13. Grant Funds Recovery. Pursuant to the Illinois Grant Funds Recovery Act (30 ILCS 705/1 et. seq.), all funds that were not expended or legally obligated shall be returned to the Department within 45 days after 1) the termination of the Agreement, or 2) the expiration of the period of time grant funds are available for expenditure or obligation by the Grantee (not to exceed 2 years), whichever occurs first. Any grant funds which have been misspent or are being improperly held are subject to recovery by the Department. All interest earned on grant funds held by a Grantee shall become part of the grant principal when earned and shall be treated accordingly for all purposes, unless this Agreement provides otherwise. 14. Freedom of Information Act. Grantee understands that any documents submitted by it to the Department are subject to disclosure under the Freedom of Information Act, 5 ILCS 140. 15. Personnel. All technical, clerical and other personnel necessary for the performance required by this Agreement shall be employed, or contracted with, by Grantee, and shall in all respects be subject to the rules and regulations of Grantee governing its employees. Neither Grantees nor its personnel shall be considered to be the agents or employees of the Department. 16. State Officials: The Department and its payroll employees, when acting pursuant to this Agreement are acting as State officials in their official capacity and not personally or as the agents of others. 17. Fiscal Funding. Payments pursuant to this Agreement are subject to the availability of applicable funding and their appropriation and authorized expenditure under the law. Obligations of the Department will cease immediately without penalty or liability of further payment being required if in any fiscal year that this Agreement is in effect the Illinois General Assembly fails to appropriate or otherwise make available sufficient funds for this grant. The Grantee hereby is given actual knowledge of the fact that pursuant to the State Finance Act, 30 ILCS 105/30, payments under this Agreement are contingent upon there existing a valid appropriation therefore and that no officer shall contract any indebtedness on behalf of the State, or assume to bind the State in any amount in excess of the money appropriated, unless expressly authorized by law. If this is a multi-year grant, it is void by operation of law if the Department fails to obtain the requisite appropriation to pay the grant in any year in which this Agreement is in effect. 18. Total Grant Amount. The Grantee expressly understands and agrees that the SC-11- Page 6 total financial obligation of the Department under this Agreement shall not exceed the total grant amount set forth in this Agreement, and the Grantee agrees expressly to fully complete the project being funded and all other obligations under this Agreement within the stated total consideration. 19. Reporting. Unless stricter requirements are detailed in this agreement, for those grants in excess of$25,000, Grantee shall file quarterly reports describing the progress of the program, project, or use and the expenditure of the grant funds related thereto. Regardless of the amount of the grant, the following reporting requirements are set: Monthly Report - Grantee must provide to the Department a monthly project status reports which will be due the first business day of each month. The Department will provide to the Grantee the format to be used for this report. Monthly report requirements will remain in place until such time as the required Final Report is submitted to the Department by the Grantee. Final Report - A final written report, describing the work performed, results obtained and economic impact is due no later than October 1, 2013 or within 30 days after the completion of grant project(s) and objective(s). The report excluding attachments shall be no longer than 6 pages, double-spaced with 12-point font and one-inch margins. The final written report shall include a project narrative evaluating the success of the project and identify the performance measures used in the evaluation. The content of the narrative part will be supplied by the Department. The final report shall also include examples of all work products generated as a result of this grant. A budget worksheet, as provided by the Department, is also required that details all grant funded expenditures. Copies of invoices from all grant related expenditures are also required. The Department may also require the Grantee to make a formal presentation to the Department reviewing the results of the grant. 20. Record Retention. The Grantee is accountable for all funds received under this Agreement and shall maintain, for a minimum of three years following the later of expiration or termination of this Agreement, adequate books, records and supporting documents to verify the amount, recipients and uses of all disbursements of funds passing in conjunction with this Agreement. This Agreement and all books, records and supporting documents related hereto shall be available for inspection and audit by the Federal Agency, the Department, the Illinois Attorney General, the Auditor General of the State of Illinois, or any of their duly authorized representatives, and the Grantee agrees SC-11- Page 7 to cooperate fully with any audit conducted by them. Grantee agrees to provide full access to all relevant materials and to provide copies of it upon request. Failure to maintain books, records and supporting documents required by this Section shall establish a presumption in favor of the Department for the recovery of any funds paid by the Department under this Agreement for which adequate books, records and supporting documentation are not available to support their purported disbursement. The State may require an independent audit of the grant at the Grantee's expense. Grantee shall not impose a charge for examination of the Grantee's books and records. If any of the services to be performed under this Agreement are subcontracted, the Grantee shall include in all subcontracts covering such services, a provision that the Federal Agency, the Department and the State of Illinois including Auditor General of the State of Illinois and the Illinois Attorney General, or any of their duly authorized representatives, will have full access to and the right to examine any pertinent books, documents, papers and records of any such subcontractor involving transactions related to this Agreement for a period of three years from the later of the expiration or termination of this Agreement. 21. Termination. This Agreement may be terminated as follows: a. Due to Loss of Funding. Obligations of the State will cease immediately without penalty of further payment being required if in any fiscal year the Illinois General Assembly or Federal funding source fails to appropriate or otherwise make available sufficient funds for this Agreement. In the event the Department suffers such a loss of funding in full or in part, the Department shall give the Grantee written notice which shall set forth the effective date of full or partial termination, or if a change in funding is required, setting forth the change in funding and the changes in the approved budget. b. For Cause. If the Department determines that the Grantee has failed to comply with any of the terms, conditions or provisions of this Agreement, including any applicable rules or regulations, the Department may terminate this Agreement in whole or in part at any time before the expiration date of this Agreement. The Department shall notify the Grantee in writing of the reasons for the termination and the effective date of the termination. Payments made to the Grantee or recovery by the Department shall be in accord with the legal rights and liabilities of the parties. In the event of termination for cause, Grantee shall also be subject to any other applicable provisions specified elsewhere in this Agreement. C. For Convenience. The Department or the Grantee may terminate this Agreement in whole or in part when the Department and the Grantee agree that continuation of the program objectives would not produce beneficial results commensurate with the further expenditure of funds. The Department and the Grantee shall agree upon termination conditions SC-11- Page 8 including the effective date and in the case of partial termination, the portion to be terminated. The Grantee shall not incur new obligations for the terminated portion after the effective date, and shall cancel as many outstanding obligations as possible. The Department shall allow full credit to the Grantee for the Department's share of the non-canceled obligations, if properly incurred by the Grantee prior to termination. 22. Indemnification. The Grantee agrees to indemnify and hold the Department and/or the State of Illinois, and its officers, agents or employees harmless from and against any and all claims and actions, including but not limited to, attorneys' fees, costs and interest, based upon and arising out of any services performed under this Agreement by the Grantee and its officers, employees, agents, independent contractors, subcontractors, sub recipients, volunteers or other associates. The Grantee shall further indemnify and hold the Department and/or the State of Illinois and/or its officers, agents and employees harmless from and against any and all liabilities, demands, claims, damages, suits costs, fees and expenses incident thereto, for injuries or death to persons and for loss or damage to or destruction of property because of negligence, intentional acts or omissions on the part of Grantee, its officers, employees, agents, independent contractors, subcontractors, sub recipients, volunteers or other associates, arising out of any services performed under this Agreement. The Grantee further agrees to indemnify, save and hold harmless the Department, its officers, agents and employees against any liability, including costs and expenses associated with the violation of general, proprietary rights, copyrights or rights of privacy of third parties arising out of the publication, translation, reproduction, delivery, performance, use or disposition of any date developed or furnished under this Agreement or any libelous or any unlawful matter contained therein. Governmental Entities. In the event that the Grantee is a Governmental Entity, it will indemnify and hold harmless the Department as set out herein to the extent authorized by federal and/or state constitutions and/or laws. 23. Modifications by Operation of Law. This Agreement is subject to such modifications as the Department determines may be required by changes in State law or regulations applicable to this Agreement. Any such required modification shall be incorporated into and be part of this Agreement as if fully set forth herein. The Department shall timely notify the Grantee of any pending implementation of or proposed amendment to such regulations of which it has notice. SC-11- Page 9 24. Grantee Responsibility. All applicable federal, state and local laws, rules and regulations governing the performance required by Grantee shall apply to this Agreement and will be deemed to be included in this Agreement the same as though written herein in full. Grantee is responsible for ensuring compliance with all applicable laws, rules and regulations, including but not limited to those specifically referenced herein. Except where expressly required by applicable laws and regulations, the Department shall not be responsible for monitoring Grantee's compliance. 25. Assignment. The benefits of this Agreement and the rights, duties and responsibilities of the Grantee under this Agreement may not be assigned (in whole or in part) except with the express written approval of the Department acting through its Director. Any assignment by the Grantee in violation of this provision renders this Agreement voidable by the Department. 26. Severability Clause. If any provision under this Agreement or its application to any person or circumstances is held invalid by any court of competent jurisdiction, this invalidity does not affect any other provision or its application of this Agreement which can be given effect without the invalid provision or application. 27. Integration Clause. This Agreement, with attachments as written, is the full and complete agreement between the parties and there are no oral agreements or understandings between the parties other than what has been reduced to writing herein. 28. Comptroller Filing Notice. The Grantee expressly understands that whenever applicable, a copy of this Agreement and any modification, cancellation or renewal will be filed by the Department with the State Comptroller. 29. Subcontract and Grants. The Grantee's services, duties and responsibilities specified herein shall not be subcontracted or subgranted by the Grantee without prior written approval of the Department, unless such subcontracts or subgrants are provided for elsewhere in this Agreement. Any subcontracts or subgrants shall be subject to, and conform with all applicable State and Federal laws, and shall specifically provide that subcontractors or subgrantees are subject to all of the terms and conditions of this Agreement. Before entering into any subcontracts, a contract with the subcontractor must be approved by the Department and should include the following language, "Any subcontracts or subgrants shall be subject to, and conform with all applicable State and Federal laws, and shall specifically provide that subcontractors or subgrantees are subject to all of the terms and conditions of the Illinois Department of Agriculture Grant Agreement." SC-11- 1 Page 10 30. Incorporation of Documents. Grantee shall provide Department, before grant funds are disbursed, a copy of all incorporation documents and documentation attesting to its legal status under the Internal Revenue Code. 31. Public Relations Activities. For the duration of the Grant Agreement, the Department and the Grantee shall prominently acknowledge the participation of the other party in all press releases, publications and promotional materials presented to the media or otherwise disseminated or published concerning the project. The Grantee shall acknowledge the "Illinois Department of Agriculture" as a participant of the project. Each Party shall use its best efforts to coordinate media coverage and presentations and shall notify the other regarding any proposed press releases, publications and promotional materials. The Parties shall provide adequate notice of, and coordinate in the planning of, promotional events such as open houses, dedications or other events. 32. Endorsement. Grantee shall neither represent nor permit to be represented that the award of this grant to Grantee is an endorsement of the program, project or concept covered by this Agreement for any purpose, including but not limited to the solicitation of membership or funds. 33. Applicable Laws. This Grant is awarded in the State of Illinois for execution within the State of Illinois. This Agreement shall be governed by and construed according to Illinois law as that law would be interpreted by an Illinois Court. 34. Force Majeure: Failure by either party to perform its duties and obligations will be excused by unforeseeable circumstances beyond its reasonable control, including acts of nature, acts of the public enemy, riots, labor or material shortages, labor disputes, fire, flood, explosion, legislation, and governmental regulation. 35. Entire Agreement. This Agreement, including all Attachments hereto, constitutes the entire agreement between Department and Grantee. Any modifications must be in writing signed by both parties. If any provision of the agreement should be found illegal, invalid or void, said provision shall be considered severable. The remaining provisions shall not be impaired and the Agreement shall be interpreted to the extent possible to give effect to the intention of the parties. 36. Grant Certification. Grantee certifies under oath that all information in the grant agreement is true and correct to the best of the grantee's knowledge, information, and belief; that the funds shall be used only for the purposes described in the grant agreement; and that the award of grant funds is conditioned upon such certification. SC-11- 1 Page 11 WHEREFORE, Department and Grantee sign and execute this Agreement on the day and year set forth below. The Grantee acknowledges that the individual signing below is authorized to execute this Agreement and that such signature constitutes the acceptance of this Agreement. GRANTEE ILLINOIS DEPARTMENT OF AGRICULTURE (Grantee Name) Signature Thomas E. Jennings, Director Printed Name By Title Date Legal Counsel Address Date Phone Fax E-mail SC-11- 1 Page 12 Version 08-25-10 STANDARD CERTIFICATIONS Grantee acknowledges and agrees that compliance with this section and each subsection for the term of the contract and any renewals is a material requirement and condition of this contract. By executing this contract Grantee certifies compliance with this section and each subsection and is under a continuing obligation to remain in compliance and report any non-compliance. This section, and each subsection, applies to subcontractors used on this contract. Grantee shall include these Standard Certifications in any subcontract used in the performance of the contract using the Standard Subcontractor Certification form provided by the State. If this contract extends over multiple fiscal years including the initial term and all renewals, Grantee and its subcontractors shall confirm compliance with this section in the manner and format determined by the State by the date specified by the State and in no event later than July 1 of each year that this contract remains in effect. If the Parties determine that any certification in this section is not applicable to this contract it may be stricken without affecting the remaining subsections. 1. As part of each certification, Grantee acknowledges and agrees that should Grantee or its subcontractors provide false information,or fail to be or remain in compliance with the Standard Certification requirements,one or more of the following sanctions will apply: • the contract may be void by operation of law, • the State may void the contract,and • the Grantee and it subcontractors may be subject to one or more of the following: suspension, debarment, denial of payment,civil fine,or criminal penalty. Identifying a sanction or failing to identify a sanction in relation to any of the specific certifications does not waive imposition of other sanctions or preclude application of sanctions not specifically identified. 2. Grantee certifies it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. § 12101 et seq.) and applicable rules in performance under this contract. 3. Grantee certifies it is not in default on an educational loan(5 ILCS 385/3).This applies to individuals,sole proprietorships, partnerships and individuals as members of LLCs. 4. Grantee(if an individual,sole proprietor,partner or an individual as member of a LLC)certifies it has not received an(i)an early retirement incentive prior to 1993 under Section 14-108.3 or 16-133.3 of the Illinois Pension Code, 40 ILCS 5/14- 108.3 and 40 ILCS 5/16-133.3,or(ii)an early retirement incentive on or after 2002 under Section 14-108.3 or 16-133.3 of the Illinois Pension Code,40 ILCS 5/14-108.3 and 40 ILCS 5/16-133,(30 ILCS 105/15a). 5. Grantee certifies it is a properly formed and existing legal entity (30 ILCS 500/1.15.80, 20-43); and as applicable has obtained an assumed name certificate from the appropriate authority,or has registered to conduct business in Illinois and is in good standing with the Illinois Secretary of State. 6. To the extent there was a incumbent Grantee providing the services covered by this contract and the employees of that Grantee that provide those services are covered by a collective bargaining agreement, Grantee certifies(i)that it will offer to assume the collective bargaining obligations of the prior employer, including any existing collective bargaining agreement with the bargaining representative of any existing collective bargaining unit or units performing substantially similar work to the services covered by the contract subject to its bid or offer; and (ii) that it shall offer employment to all employees currently employed in any existing bargaining unit performing substantially similar work that will be performed under this contract(30 ILCS 500/25-80). This does not apply to heating, air conditioning, plumbing and electrical service contracts. 7. Grantee certifies it has not been convicted of bribing or attempting to bribe an officer or employee of the State of Illinois or any other State,nor has Grantee made an admission of guilt of such conduct that is a matter of record(30 ILCS 500/50-5). SC-11- 15 Page 13 Version 08-25-10 8. If Grantee has been convicted of a felony, Grantee certifies at least five years have passed after the date of completion of the sentence for such felony, unless no person held responsible by a prosecutor's office for the facts upon which the conviction was based continues to have any involvement with the business(30 ILCS 500/50-10). 9. If Grantee,or any officer,director, partner,or other managerial agent of Grantee,has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Grantee certifies at least five years have passed since the date of the conviction. Grantee further certifies that it is not barred from being awarded a contract and acknowledges that the State shall declare the contract void if this certification is false (30 ILCS 500/50-10.5). 10. Grantee certifies it is not barred from having a contract with the State based on violating the prohibition on providing assistance to the state in identifying a need for a contract(except as part of a public request for information process)or by reviewing,drafting or preparing solicitation or similar documents for the State(30 ILCS 500/50-10.5e). 11. Grantee certifies that it and its affiliates are not delinquent in the payment of any debt to the State (or if delinquent has entered into a deferred payment plan to pay the debt), and Grantee and its affiliates acknowledge the State may declare the contract void if this certification is false (30 ILCS 500/50-11)or if Grantee or an affiliate later becomes delinquent and has not entered into a deferred payment plan to pay off the debt(30 ILCS 500/50-60). 12. Grantee certifies that it and all affiliates shall collect and remit Illinois Use Tax on all sales of tangible personal property into the State of Illinois in accordance with provisions of the Illinois Use Tax Act(30 ILCS 500/50-12) and acknowledges that failure to comply can result in the contract being declared void. 13. Grantee certifies that it has not been found by a court or the Pollution Control Board to have committed a willful or knowing violation of the Environmental Protection Act within the last five years, and is therefore not barred from being awarded a contract(30 ILCS 500/50-14). 14. Grantee certifies it has not paid any money or valuable thing to induce any person to refrain from bidding on a State contract, nor has Grantee accepted any money or other valuable thing,or acted upon the promise of same,for not bidding on a State contract(30 ILCS 500/50-25). 15. Grantee certifies it is not in violation of the"Revolving Door'section of the Illinois Procurement Code(30 ILCS 500/50-30). 16. Grantee certifies that it has not retained a person or entity to attempt to influence the outcome of a procurement decision for compensation contingent in whole or in part upon the decision or procurement(30 ILCS 500/50-38). 17. Grantee certifies it will report to the Illinois Attorney General and the Chief Procurement Officer any suspected collusion or other anti-competitive practice among any bidders, offerors, contractors, proposers or employees of the State (30 ILCS 500/50-40,50-45,50-50). 18. In accordance with the Steel Products Procurement Act, Grantee certifies steel products used or supplied in the performance of a contract for public works shall be manufactured or produced in the United States, unless the executive head of the procuring agency grants an exception(30 ILCS 565). 19. a) If Grantee employs 25 or more employees and this contract is worth more than$5000, Grantee certifies it will provide a drug free workplace pursuant to the Drug Free Workplace Act. b) If Grantee is an individual and this contract is worth more than $5000, Grantee shall not engage in the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance during the performance of the contract(30 ILCS 580). 20. Grantee certifies that neither Grantee nor any substantially owned affiliate is participating or shall participate in an international boycott in violation of the U.S. Export Administration Act of 1979 or the applicable regulations of the U.S. Department of Commerce. This applies to contracts that exceed$10,000(30 ILCS 582). SC-11- 15 Page 14 Version 08-25-10 21. Grantee certifies it has not been convicted of the offense of bid rigging or bid rotating or any similar offense of any state or of the United States(720 ILCS 5/33 E-3, E-4). 22. Grantee certifies it complies with the Illinois Department of Human Rights Act and rules applicable to public contracts, including equal employment opportunity, refraining from unlawful discrimination, and having written sexual harassment policies(775 ILCS 5/2-105). 23. Grantee certifies it does not pay dues to or reimburse or subsidize payments by its employees for any dues or fees to any "discriminatory club"(775 ILCS 25/2). 24. Grantee certifies it complies with the State Prohibition of Goods from Forced Labor Act,and certifies that no foreign-made equipment, materials, or supplies furnished to the State under the contract have been or will be produced in whole or in part by forced labor,or indentured labor under penal sanction(30 ILCS 583). 25. Grantee certifies that no foreign-made equipment, materials, or supplies furnished to the State under the contract have been produced in whole or in part by the labor or any child under the age of 12(30 ILCS 584). 26. Grantee certifies that it is not in violation of Section 50-14.5 of the Illinois Procurement Code (30 ILCS 500/50-14.5) that states: "Owners of residential buildings who have committed a willful or knowing violation of the Lead Poisoning Prevention Act(410 ILCS 45)are prohibited from doing business with the State until the violation is mitigated". 27. Grantee warrants and certifies that it and, to the best of its knowledge, its subcontractors have and will comply with Executive Order No. 1 (2007). The Order generally prohibits Grantees and subcontractors from hiring the then-serving Governor's family members to lobby procurement activities of the State,or any other unit of government in Illinois including local governments if that procurement may result in a contract valued at over$25,000. This prohibition also applies to hiring for that same purpose any former State employee who had procurement authority at any time during the one-year period preceding the procurement lobbying activity. 28. Grantee certifies that information technology, including electronic information, software, systems and equipment, developed or provided under this contract will comply with the applicable requirements of the Illinois Information Technology Accessibility Act Standards as published at www.dhs.state.il.us/iitaa. (30 ILCS 587) 29. Grantee certifies that it has read, understands, and is in compliance with the registration requirements of the Elections Code (10 ILCS 5/9-35) and the restrictions on making political contributions and related requirements of the Illinois Procurement Code (30 ILCS 500/20-160 and 50-37). Grantee will not make a political contribution that will violate these requirements. These requirements are effective for the duration of the term of office of the incumbent Governor or for a period of 2 years after the end of the contract term,whichever is longer. In accordance with section 20-160 of the Illinois Procurement Code,Grantee certifies as applicable: GRANTEE (Grantee Name) Signature Printed Name Title Date Address Phone Fax E-mail SC-11- 15 Page 15 TAXPAYER IDENTIFICATION NUMBER I certify that: 1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me),and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding,or(b) I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding,and 3. 1 am a U.S.person(including a U.S.resident alien). If you are an individual, enter your name and SSN as it appears on your Social Security Card. If you are a sole proprietor, enter the owner's name on the name line followed by the name of the business and the owner's SSN or EIN. If you are a single-member LLC that is disregarded as an entity separate from its owner, enter the owner's name on the name line and the d/b/a on the business name line and enter the owner's SSN or EIN. If the LLC is a corporation or partnership, enter the entity's business name and EIN and for corporations, attach IRS acceptance letter(CP261 or CP277). For all other entities, enter the name of the entity as used to apply for the entity's EIN and the EIN. Name: Business Name: Taxpayer Identification Number: Social Security Number or Employer Identification Number Legal Status(check one): ❑ Individual ❑ Governmental ❑ Sole Proprietor ❑ Nonresident alien ❑ Partnership ❑ Estate or trust ❑ Legal Services Corporation ❑ Pharmacy(Non-Corp.) ❑ Tax-exempt ❑ Pharmacy/Funeral Home/Cemetery(Corp.) ❑ Corporation providing or billing)medical and/or ❑ Limited Liability Company(select applicable tax classification) health care services ❑ D=disregarded entity ❑ Corporation NOT providing or billing medical and/or ❑ C=corporation health care services ❑ P=partnership Signature: Date: SC-11- 1 S Page 16 DISCLOSURES AND CONFLICTS OF INTEREST Instructions: Grantee shall disclose financial interests, potential conflicts of interest and contract information identified in Sections 1, 2 and 3 below as a condition of receiving an award or contract (30 ILCS 500/50-13 and 50-35). Failure to fully disclose shall render the contract, bid, proposal, subcontract, or relationship voidable by the chief procurement officer if s/he deems it in the best interest of the State of Illinois and may be cause for barring from future contracts, bids, proposals, subcontracts,or relationships with the State. • There are five sections to this form and each must be completed to meet full disclosure requirements. • Note: The requested disclosures are a continuing obligation and must be promptly supplemented for accuracy throughout the process and throughout the term of the resultant contract if the bid/offer is awarded. As required by 30 ILCS 500/50-2,for multi-year contracts Grantees must submit these disclosures on an annual basis. A publicly traded entity may submit its 10K disclosure in satisfaction of the disclosure requirements set forth in Section 1 below. HOWEVER, if a Grantee submits a 10K,they must still must complete Sections 2,3,4 and 5 and submit the disclosure form. If the Grantee is a wholly owned subsidiary of a parent organization, separate disclosures must be made by the Grantee and the parent. For purposes of this form,a parent organization is any entity that owns 100%of the Grantee. This disclosure information is submitted on behalf of(show official name of Grantee,and if applicable, D/B/A and parent): Name of Grantee: D/B/A(if used): Name of any Parent Organization: Section 1: Section 50-35 Disclosure of Financial Interest in the Grantee.(All Grantees must complete this section) Grantees must complete subsection (a), (b) or(c) below. Please read the following subsections and complete the information requested. a. If Grantee is a Publicly traded corporation subject to SEC reporting requirements i. Grantee shall submit their 10K disclosure (include proxy if referenced in 10k) in satisfaction of the financial and conflict of interest disclosure requirements set forth in subsections 50-35(a) and (b) of the Procurement Code. The SEC 20f or 40f,supplemented with the names of those owning in excess of 5%and up to the ownership percentages disclosed in those submissions,may be accepted as being substantially equivalent to 10K. Check here if submitting a 10k ❑ ,20f❑ ,or 40f❑ . OR b. If Grantee is a privately held corporation with more than 400 shareholders i. These Grantees may submit the information identified in 17 CFR 229.401 and list the names of any person or entity holding any ownership share in excess of 5% in satisfaction of the financial and conflict of interest disclosure requirements set forth in subsections 50-35 a and b of the Illinois Procurement Code. OR c. If Grantee is an individual, sole proprietorship, partnership or any other not qualified to use subsections (A) or (B), complete(i)and(ii)below as appropriate. SC-11- 15 Page 17 i. For each individual having any of the following financial interests in the Grantee (or its parent), please mark each that apply and show the applicable name and address. Use a separate form for each individual. 1. Do you have an ownership share of greater than 5%of the offering entity or parent entity? ❑ Yes ❑ No 2. Do you have an ownership share of less than 5%,but which has a value greater than$106,447.20? ❑ Yes ❑ No 3. Do you receive more than $106,447.20 of the offering entity's or parent entity's distributive income? (Note: Distributive income is,for these purposes,any type of distribution of profits. An annual salary is not distributive income.) ❑ Yes ❑ No 4. Do you receive greater than 5%of the offering entity's or parent entity's total distributive income, but which is less than$106,447.20? ❑ Yes ❑ No 5. If you responded yes to any of questions 1 —4 above, please provide either the percentage or dollar amount of your ownership or distributive share of income: . For partnerships with more than 50 partners, the percentage share of ownership of each individual identified above may be shown in the following ranges(dollar value fields must also be completed when applicable): 0.5%or less >0.5 to 1.0% >1.0 to 2.0% >2.0 to 3.0% >3.0 to 4.0% % >4.0 to 5.0%__and in additional 1%increments as appropriate % 6. If you responded yes to any of the questions 1-4 above, please check the appropriate type of ownership/ distributable income share: Sole Proprietorship ❑ Stock ❑ Partnership ❑ Other(explain) Name: Address: ii. In relation to individuals identified above, indicate whether any of the following potential conflict of interest relationships apply. If"Yes," please describe each situation (label with appropriate letter) using the space at the end of this Section (attach additional pages as necessary). If no individual has been identified above, mark not applicable (N/A) here (a) State employment,currently or in the previous 3 years, including contractual employment of ❑ Yes ❑ No services directly with the individuals identified in Section 1 in their individual capacity unrelated to the Grantee's contract. (b) State employment of spouse,father,mother,son,or daughter, including contractual employment for services in the previous 2 years. ❑ Yes ❑ No (c) Elective status;the holding of elective office of the State of Illinois,the government of the United States,any unit of local government authorized by the Constitution of the State of ❑ Yes ❑ No Illinois or the statutes of the State of Illinois currently or in the previous 3 years. (d) Relationship to anyone holding elective office currently or in the previous 2 years;spouse, father,mother,son,or daughter. ❑ Yes ❑ No (e) Appointive office;the holding of any appointive government office of the State of Illinois,the United States of America,or any unit of local government authorized by the Constitution of ❑ Yes ❑ No the State of Illinois or the statutes of the State of Illinois,which office entitles the holder to compensation in excess of expenses incurred in the discharge of that office currently or in the previous 3 years. SC-11- 15 Page 18 (f) Relationship to anyone holding appointive office currently or in the previous 2 years;spouse, ❑ Yes ❑ No father,mother,son,or daughter. (g) Employment,currently or in the previous 3 years,as or by any registered lobbyist of the State ❑ Yes ❑ No government. (h) Relationship to anyone who is or was a registered lobbyist in the previous 2 years;spouse, father,mother,son,or daughter. ❑ Yes ❑ No (i) Compensated employment,currently or in the previous 3 years,by any registered election or re- election committee registered with the Secretary of State or any county clerk in the State of ❑ Yes ❑ No Illinois,or any political action committee registered with either the Secretary of State or the Federal Board of Elections. 0) Relationship to anyone;spouse,father,mother,son,or daughter;who is or was a compensated employee in the last 2 years of any registered election or reelection committee registered with the ❑ Yes ❑ No Section 2: Section 50-13 Conflicts of Interest(All Grantees must complete this section) (a) Prohibition. It is unlawful for any person holding an elective office in this State, holding a seat in the General Assembly,or appointed to or employed in any of the offices or agencies of State government and who receives compensation for such employment in excess of 60% of the salary of the Governor of the State of Illinois [$106,447.20], or who is an officer or employee of the Capital Development Board or the Illinois Toll Highway Authority, or who is the spouse or minor child of any such person to have or acquire any contract, or any direct pecuniary interest in any contract therein, whether for stationery, printing,paper,or any services,materials,or supplies,that will be wholly or partially satisfied by the payment of funds appropriated by the General Assembly of the State of Illinois or in any contract of the Capital Development Board or the Illinois Toll Highway Authority. (b) Interests. It is unlawful for any firm, partnership,association,or corporation, in which any person listed in subsection (a) is entitled to receive (i) more than 7 1/2% of the total distributable income or(ii) an amount in excess of the salary of the Governor($177,412.00],to have or acquire any such contract or direct pecuniary interest therein. (c) Combined interests. It is unlawful for any firm, partnership, association, or corporation, in which any person listed in subsection (a)together with his or her spouse or minor children is entitled to receive (i) more than 15%, in the aggregate, of the total distributable income or(ii)an amount in excess of 2 times the salary of the Governor[$354,824.00],to have or acquire any such contract or direct pecuniary interest therein. Check One: ❑ No Conflicts Of Interest ❑ Potential Conflict of Interest(If checked,name each conflicted individual,the nature of the conflict,and the name of the State agency that is associated directly or indirectly with the conflicted individual.) Section 3: Debarment/Legal Proceeding Disclosure(All Grantees must complete this section). Each of the persons identified in Sections 1,2 and 3 must each identify any of the following that occurred within the previous 10 years: Debarment from contracting with any governmental entity Yes❑ No ❑ Professional licensure discipline Yes❑ No ❑ Bankruptcies Yes❑ No ❑ Adverse civil judgments and administrative findings Yes El No ❑ Criminal felony convictions Yes❑ No ❑ If any of the above is checked yes, please identify with descriptive information the nature of the debarment and legal proceeding.The State reserves the right to request more information,should the information need further clarification. SC-11- 15 Page 19 Section 4: Disclosure of Business Operations with Iran (All Grantees must complete this section). In accordance with 30 ILCS 500/50-36,each bid,offer,or proposal submitted for a State contract,other than a small purchase defined in Section 20-20 [of the Illinois Procurement Code], shall include a disclosure of whether or not the bidder, offeror, or proposing entity, or any of its corporate parents or subsidiaries, within the 24 months before submission of the bid, offer, or proposal had business operations that involved contracts with or provision of supplies or services to the Government of Iran, companies in which the Government of Iran has any direct or indirect equity share, consortiums or projects commissioned by the Government of Iran and: (1) more than 10% of the company's revenues produced in or assets located in Iran involve oil-related activities or mineral-extraction activities; less than 75% of the company's revenues produced in or assets located in Iran involve contracts with or provision of oil-related or mineral—extraction products or services to the Government of Iran or a project or consortium created exclusively by that Government; and the company has failed to take substantial action; or (2) the company has, on or after August 5, 1996, made an investment of$20 million or more, or any combination of investments of at least $10 million each that in the aggregate equals or exceeds $20 million in any 12- month period that directly or significantly contributes to the enhancement of Iran's ability to develop petroleum resources of Iran. A bid, offer, or proposal that does not include this disclosure shall not be considered responsive. We may consider this disclosure when evaluating the bid,offer,or proposal or awarding the contract. You must check one of the following items and if item 2 is checked you must also make the necessary disclosure: ❑ There are no business operations that must be disclosed to comply with the above cited law. ❑ The following business operations are disclosed to comply with the above cited law: Section 5: Current and Pending Contracts(All Grantees must complete this section). Does the Grantee have any contracts pending contracts, bids, proposals or other ongoing procurement relationships with units of State of Illinois government? Yes ❑ No ❑ If yes, please identify each contract, pending contract, bid, proposal and other ongoing procurement relationship it has with units of State of Illinois government by showing agency name and other descriptive information such as bid number, project title,purchase order number or contract reference number. Section 6: Representative Lobbyist/Other Agent(All Grantees must complete this section). Is the Grantee represented by or employing a lobbyist required to register under the Lobbyist Registration Act or other agent who is not identified under Sections 1 and 2 and who has communicated, is communicating, or may communicate with any State officer or employee concerning the bid,offer or contract? ❑Yes ❑ No SC-11- 5 Page 20 If yes,please identify each agent/lobbyist, including name and address. Costs/Fees/Compensation/Reimbursements related to assistance to obtain contract(describe): Grantee certifies that none of these costs will be billed to the State in the event of contract award. Grantee must file this information with the Secretary of State. This Disclosure is signed and made under penalty of perjury pursuant to Sections 500/50-13 and 500/50-35(a)of the Illinois Procurement Code. This Disclosure information is submitted on behalf of: (Grantee/Subcontractor Name) Name of Authorized Representative: Title of Authorized Representative: Signature of Authorized Representative: Date: SC-11- 1 S Page 21 IL Dept.of Agriculture Illinois State Plan-FFY201 0 SCBGP-FB 1) PROJECT TITLE VEGETABLES — FROM "NO" TO "KNOW" 2) PROJECT ABSTRACT Buffalo Grove Farmers Market's campaign engages people in activities heightening their awareness of lesser known Illinois specialty crops. These activities entice them to recognize,, learn information about these crops and encourage them to taste/buy these items, include .them or use them more frequently in their meal choices. Our proposal includes various advertisements creating interest about various vegetables grown in Illinois and available at our farmers market. Through our newsletter, water bills, cable television channel, Facebook page, and newspaper ads and billboards we plan contests that ask "vegetable familiarity" or "vegetable nutritional" questions with prizes that can only be won by attending our market. Contestants/customers follow directions for chances to win prizes redeemable at our market. We track how many respond and will ask salient questions to assess how much learning, tasting, positive attitude, and/or buying of these vegetables occurs. Because our town is located in two counties we have relationships with more than one township, library system, school district, etc. This provides a wider range of natural partners than many towns nearby and can increase the effectiveness of this educational campaign. We are located between two major highways, and thus have billboards nearby to attract and educate potential learners/shoppers. 3) PARTNER ORGANIZATIQN The Village of Buffalo Grove coordinates the Farmers Market, is applying for this grant, and will execute it. The Village's Office of the Village Manager, the Board of Trustees, and the Finance Department, will oversee this project. Any "partner" is an informal partner, such as the County Health Departments or the Buffalo Grove Park District who may help us with information or dissemination of same. Other interested organizations (schools and other nonprofits) are secondarily involved at our Market, who we view, also, as informal partners. They attend to do fundraisers, educational or entertainment activities. Local musicians will be starting a weekly jam session at the Market. These groups have the potential to extend the benefits from this grant to wider audiences. SC-1 1-15 Page 1 IL Dept.of Agriculture Illinois State Plan-FFY201 0 SCBGP-FB 4) PROJECT PURPOSE The purpose of our ad campaign is to teach people about Illinois-grown vegetables with their associated nutritional benefits, and to change their eating habits, encouraging people to try them, thereby creating positive attitudes and reasons to eat them, and hopefully increasing consumption. Our objectives are simple. We want to introduce people to a greater variety of vegetables, encourage them to consume these because of their good taste and nutritional value, and create some fun and incentives along the way. Additionally, we hope to convey the environmental and economic advantages of purchasing local, seasonal produce. The eating habits of our residents do not necessarily reflect the farming roots upon which this population was built. Convenience and availability of unhealthy and fast foods supersede all else, from vending machines to the gas station mini-marts that allow patrons to eat a "meal" in their car. Further, many of our residents are unaware where our food comes from, how it is grown, produced, processed, sold, and/or transported. This grant will be used for "teasers" and contests across a variety of media. People will be asked to identify a locally-grown vegetable by a photo, or quizzed on its unique features, nutritional value, etc. Imagine billboards in locations nearby our town featuring a photo of a bunch of fennel, for example, with the tag line "What vegetable is this? Come to the Buffalo Grove Farmers Market to find out." Imagine a quiz included with the residents' water bills. Or a survey and coupon included In the bimonthly village newsletter. With the help of graphic design professionals, we could feature in our village newsletter, for example, photos of a soybean pod next to perhaps a snap pea next to a green bean and peapod, asking the contestant to select the vegetable that matches its name or nutritional feature. Mention the ad, submit the answers, or return a coupon submitted in the water bill for a chance to win a prize at the market. When residents respond, they will be directed to our farmers market booth. The booth workers will ask contestants a few key questions to ascertain how they heard about this, if they eat this vegetable, would they consider tasting it here and now, and provide recipes using it. Respondents would get gift certificates to purchase this vegetable, and/or be entered into a raffle to win gift certificates to the market. We feel the time is "ripe" for an educational campaign. This complements the growing awareness and concern about our nation's economic health, the physical health of its citizens, the status of the U.S. farming industry, and global environmental and energy issues. SC-1 1-15 Page 2 IL Dept.of Agriculture Illinois State Plan-FFY201 0 SCBGP-FB 5) POTENTIAL IMPACT In this "Vegetables - From No to Know" campaign, we aim to heighten people's awareness about uncommon vegetables and to provide lesser- known facts about common vegetables. We hope to teach people to identify a particular vegetable by sight, to give them some fun facts and nutritional information, to gather information from them about the level of their familiarity prior to our campaign, to allow them to touch, smell, and/or taste the vegetable, and ideally to buy this vegetable at our market, ultimately changing/increasing their future purchasing/eating habits. At this writing we are in the middle of our first Buffalo Grove Farmers Market. We have 29 vendors (all food or food-related). We are proud of the overwhelming success. There is clearly an interest on the part of the customer to attend these weekly markets, and farmers report customers' curiosity about growing practices, eating/cooking instructions, etc. Billboard advertising and newspaper ads have the largest audience - in the tens of thousands. We know we can educate large numbers about the benefits of eating locally grown produce. By linking our ads to contests, we hope to ascertain who our target audience is, whether the ads have brought them to our market, whether we have taught them anything new, and whether this translates into more positive attitudes toward vegetables and increased purchase/consumption of the selected vegetables. We hope to attract an audience who is unfamiliar with these vegetables or new to the information presented through our promotional campaign. We also will reach the knowledgeable vegetable shopper and may be teaching them new information (e.g., broccoli contains protein), encouraging them to add more (or more varieties of) local vegetables to their diets, thereby increasing their spending on fresh produce. We also expect our local promotions via inserts into Village water bills and Village newsletter to have a significant impact on our residents and local businesses (19,000 households/businesses), based upon a statistically valid communications survey our village conducted, showing that our residents/businesses favored these two print entities for receiving information. Additionally we have the availability of our website (one-half million hits per year with the capability of analyzing how many hits we get from this proposed farmers market campaign activity, cable television channel (which through AT&T is available to not only our resident cable subscribers but to any Chicagoland AT&T subscriber), our electronic weekly newsletter (4,000 subscribers), and our Farmers Market-specific Facebook and Twitter pages. SC-1 1-15 Page 3 IL Dept.of Agriculture Illinois State Plan-FFY201 0 SCBGP-FB Since the general population is moving toward electronic communication, we plan to extend this proposed campaign to these electronic media. Our residents and the larger audience in the Chicagoland area would benefit from a new level of familiarity, comfort with, knowledge about, and hopefully increased use of the selected vegetables. The farmers at our market and ideally the growers of the said vegetables would also hopefully benefit from increased sales both immediately and over the long-term. 6) EXPECTED MEASURABLE OUTCOMES Our goal is to increase consumer knowledge concerning a variety of locally grown vegetables. We have designed our ad campaign to entice viewers to become curious about the "teaser" or quiz question we present so that they talk with others, hopefully learn about a particular vegetable or fruit, try to arrive at the correct answer, and respond to our contest. Currently we do not have benchmark information concerning specialty crop knowledge levels. However, we plan to gather these performance measures through issuing surveys at our booth to those responding to our ads. Any person who returns the form from the newspaper ad, as an example, at our farmers market booth with the correct answer to our "veggie quiz" will be entered into a drawing for a prize redeemable at the market. This will tell us not who saw the ad or read the ad, but who took an interest in thinking about the vegetable in question. We will ask further questions when the customer arrives at our booth at the farmers market to ascertain the effectiveness of the ad. These questions will probe whether the person knew about said vegetable (kale or kohlrabi or fennel, for example) prior to the ad, whether they would like a taste of said vegetable, whether they've used them before, whether the ad (along with recipes we provide)makes it more likely that they may use the vegetable at all or more frequently. We will also include Incentives to participate in our educational campaign In the form of"Mention this ad" or *"Return this quiz" or prizes (dollar/gift certificate/farmers market credit). We plan to track this data, compile it, and analyze it in order to improve our next planned contest using electronic spreadsheets. All events (billboard teasers, newspaper ads, newsletter and water bill inserts) will take place in the spring, summer, and early fall. Analysis of outcome will occur after each separate campaign. We anticipate that 70% of the participating customers will indicate they have a greater knowledge of locally grown vegetables, and 50% will indicate willingness to try these vegetables and include them in their shopping/diet habits. This is our target. SC-1 1-15 Page 4 IL Dept.of Agriculture Illinois State Plan-FFY201 0 SCBGP-FB 7) WORK PLAN The Village of Buffalo Grove Farmers Market is requesting a grant to conduct an advertising campaign that educates people about Illinois vegetables and their nutritional values. We are requesting monies to run a newspaper ad or series of ads, use available nearby billboards on busy thoroughfares, and use in-house media (newsletter, water bill, website, electronic weekly news blast, cable channel, and social media). We will be able to promote our messages via website, cable channel, and the weekly E-news with no costs incurred other than staff time. In order to take advantage of the newsletter and water bill, which have been found to be the most popular source of residents' information, we will need to incur additional costs which are unbudgeted. We select a vegetable that may be in need of a more positive image, such as lima beans or broccoli. We may choose a vegetable perceived as not familiar to introduce to the general public, such as fennel or rutabaga. Additionally we may choose nutritional/health concepts to be conveyed, such as that many vegetables contain protein, or the nutritional/health benefits from tomatoes or sweet potatoes. Then, we design a campaign to introduce these vegetables and/or concepts. Imagine a billboard that showed a crisp bunch of fennel with a slogan, "Name this vegetable -- Buffalo Grove Farmers Market -- Enter for chance to win prize". Similarly, imagine a newspaper ad or color flyer with photos of similar looking beans -- split peas/lentils or lima/kava that asked to name the bean or match the bean with the photo and return to our Farmers Market for entry into a contest. Timeline: We plan to hire a graphic designer to assist in layouts starting early 2011. The Village of Buffalo Grove does not have any design or art staff. We plan first to roll out a billboard teaser in late spring (May). A newspaper ad would follow, with copy submitted in May for June appearance. A water bill insert would be prepared and printed to be sent to half of our town around June 15, with the remaining half being received around July 15. Reinforcing this would be our non-funded, non-grant website, cable channel, and weekly E-news presentations. Farmers Market pages would be prepared in July for inclusion in our September/October Village Newsletter, printed in August with a September I delivery to all homes and businesses. These concepts are easily adapted to our in-house media for reaching our residents. The grant activities are flexible depending on certain factors such as the availability of the most desirable billboard, the size, location, color, and frequency of the newspaper ad, the consultation with a graphics SC-1 1-15 Page 5 IL Dept.of Agriculture Illinois State Plan-FFY201 0 SCBGP-FB designer, and whether we are funded for this grant at 100% or less. We are able to adjust the number of billboards, the extent of the newspaper ads, the number of times we submit material in the water bills and/or Village newsletter depending on funds available to us. We can be flexible about the number of vegetables selected to introduce to our audience and the breadth of information we convey depending on the availability of funds. All work will be done by in-house staff, temporarily hired administrative intern, subsidized through 75% village budget, and volunteers on the Farmers Market committee. SC-1 1-15 Page 6 0 0 0 Cl C> a C) Co a 0 Co 0 0 a Q a 0 0 0 0 Cl 0 a w 0 0 0 M0 641� 6% 6% 64 611� 44 6% 40 V- 0 C> 0 44 4 6 4 q 6,11 4 0EL EL U) C14 u a 0 0 0 0 0 0 a 0 0 C) 0 40 0 q 0 0 0 co C� 0 m 0 q C� C)0 6 C) EL 61)6 6% to is � 60!* 44 � 613- 61). 6% 0% t4 69, 64 6% 6 U) LJ) a 0 0 0 0 0 0 0 Co C) 0 0 a C) a 61). � 64)- ctf 641, a 64 44 6% 60 6% 64 to 6. tFk 61.* ce) CII) • a 0 C) 0 a 0 C> q R R q R q q q q 9 q q q a 60 61). 601r t#j� 61} to 64* NM N cNi ci 61). 64 6% 614 M as • (D 0 - 1240 a) 4) 0 < CL 0 0 6 0 LO u Im .0 M a) w 0 CL M 0 0 0 0 2:1 'D P CL 0 :3 Lu 0 m :E m a 40- o a0 a E 0 m z 0- w IL Dept.of Agriculture Illinois State Plan-FFY201 0 SCBGP-FB 9) BUDGET NARRATIVE Grant funds are being requested for an advertising campaign. The Farmers Market itself operates from a zero budget. The Village of Buffalo Grove has no art department, no printing department, and a very lean budget. There is no excess money available. Our newsletter budget is for a set number of pages. Our water billing budget Is fixed. We own a basic still camera. There is no video camera for Farmers Market use. Yet we are committed to communicating and educating our public via press releases, our website, our bimonthly newsletter, our E-news, our E-mail inquiries, our water bill briefings, our government television channel. We have good relationships with the libraries, park district, schools, churches and synagogues, and local businesses such that we can communicate or distribute Information through their communication vehicles. For each promotional activity in this grant (billboard/newspaper ads, inserts into existing print material, existing personnel within the Office of the Village Manager will accomplish the tasks to carry out this grant proposal. Since the initial grant application deadline, we have undergone staff cutbacks in our department, so we are operating with one less FTE staff. We lost a half-time secretarial support staff as well as a half-time graduate intern. These staff were to be assigned to assist in executing the grant. We are, therefore, requesting $90 for part-time, temporary, hourly administrative employee to assist us to be matched by the village 300%. Another issue that has arisen is the retirement of our village manager who has not yet been replaced. We are proposing 12 hours of graphic design consultation at an hourly rate of $62 ($744). The billboard advertising would be the four-week minimum of a 12-foot by 25-foot poster unit for a total of $1650 ($1500 plus a one-time $150 charge) In two locations, totaling $3150. Newspaper advertising would be in the large suburban newspaper (The Daily Herald), and in the weekly local newspaper (The Pioneer Press Countryside). Rates are quite fluid dependent on scope, size, frequency, which section, etc. We are estimating four ads at $500 each, totaling $2000. We estimate the water bill insert to be full-color, 12,800 pieces for a cost of approximately $2,F000. Postage cost will not change. SC-1 1-15 Page 8 IL Dept.of Agriculture Illinois State Plan-FFY201 0 SCBGP-FB We estimate the extra four pages in the newsletter to cost $2000. Again, postage cost would not change. 1.0) PR03ECT OVERSIGHT Each Village department and/or project has its own distinct financial code which allows money to flow in and out and be accounted for accurately via computer software. Our Farmers Market, annual Health & Wellness Fair, Symphonic Band, and all other Village events generate its unique budget. So will this grant project be a distinct entity where costs are incurred through a purchase order/invoice system. All expenditures are reviewed by the Village Board twice monthly through its Treasurer before any payments can be authorized. With a couple of computer keystrokes a spreadsheet is generated monthly itemizing funds allotted and expenses incurred against the fund balance of a particular department or activity. 11) PROJECT CQMMITMENT The Village of Buffalo Grove's Board of Trustees is fully committed to work toward the goals and outcomes of this proposal. Thank you for your consideration. SC-1 1-15 Page 9 m U �N Gl 0 R � Y m N V U }M Q WLL N � � O � � Y 0 W O J _ Y W d C1 � Y Y m U O Q c c LL M 0 c.� C L N � LL m 0 0 S o fl-c Co EE mEo m m o • L O cc N �+ e� o �o_ m 3 0 U- vT ` L N V J - O 3 (O (O O N C UJ W c Q.O 0]C J N L r N O N N 01 3 E p_ m m c N O L N d N ";r N N O d O o� >L I . U >-o Q LL M_ L OD \0 O N L�+ 0 W R / J_ O , V , w 0 N � y� E . V LL M W o L M N M O 0 v r U- (Q J E LO co w LO rn 0) L O N N O O CD CD CD CD CD CD O O O O 1 O O O O O O O O O O O O O ` M Lo Lo u), u), OO OD u), 00 O 06 f-- r— w� M 1 '6 d' d' >1 �■ 0) a) Q1 �, N Lt= O > > > Ef3 Efl Efl Z3 O >, CO O N -p ai E m U > Q c x m G ti°`s' U'cLLc6 JO d n w IU 76 o ) F- Lj u .o CD c (U U E NC Q > �' �O_ Qa 'Q aUU om _ �- VILLAGE OF BUFFALO GROVE CERTIFICATE OF INITIAL ACCEPTANCE AND APPROVAL SUBMIT COMPLETED FORM ALONG WITH ONE MYLAR AND TWO SETS OF "AS-BUILT' PLANS. ALL INFORMATION MUST BE TYPED. SUBDIVISION Whispering Lakes Estates DEVELOPER Janko Group UNIT NO. Lots 1 thru 24 LOCATION Aptakisic Road and Joseph Court Dedicated Public Right of Way(if any): Name From to Lenggth Width Joseph Court Aptakisic Rd. East Property n5'+/- 60' Min. & Line Varies Description of Public Improvements: Access Road, Public Walk, Storm & Sanitary Sewers, Potable Water, Storm Water Retention Pond and Landscaping. Description of Private Improvements: 23 Residential Parcels One-Year Maintenance Guarantee: Type of Security Letter of Credit d t Identification Number SB1000001162 DESIGN ENGINEER'S CERTIFICATION �,119149419! To the best of my knowledge and belief, the construction of the improvements described ib ' %,,�� been completed in accordance with the approved plans and specifications, and items inco'' on the Final Punch List dated 9/17/10, 10/8/10, 10/14/10 & 10 J 14/10 ,which way fepared by Village of Buffalo Grove have been completed. =`;; 4 M K GRt RTOW Engineer's Signature&Seal x� OWNER'S/DEVELOPER'S CERTIFICATION All improvements have been completed and are hereby presented for initial Acceptance and Conveyance to the Village of Buffalo Grove. I also herewith acknowledge my responsibility to provide a one-year Guarantee to cover workmanship, materials,and maintenance for all improvements referred to herein. The undersigned Owner does hereby convey and deliver to the Village of Buffalo Grove the foregoing listed public improvements and does hereby covenant that said improvements are free of all encumbrances and does hereby warrant and will defend the same against the claims and demands of all persons. �7 Owner's Signature Page 1 of 2 MUNICIPAL INSPECTOR'S CERTIFICATION I/we hereby certify that I/we have regularly inspected the above described unit(s) of the above described Subdivision during the progress of construction and to the best of my/our knowledge; the work has been completed in conformance with the approved plans and specifications. U._Ib_ ,O'lo, Date M icipal Inspector Date Municipal Inspector VILLAGE ENGINEER'S CERTIFICATION I hereby certify that the Division of Engineering Services has reviewed the above described unit(s) of the above described Subdivision and find them in conformance with the applicable Village ordinances, codes, and agreements. Date /jVillag�eqEnin�eer PUBLIC WORK'S CERTIFICATION I hereby certify that the Department of Public Works has inspected all public improvements described above and find them in proper condition for acceptance for mainteNnance.,byo is Department. Date Director of Public r s VILLAGE MANAGER'S CERTIFICATION I hereby certify that all applicable Village ordinances, codes, and special agreements have been complied with by the Owner of the above described Subdivision. Date Village Manager ACCEPTANCE OF PUBLIC IMPROVEMENTS The Village of Buffalo Grove does hereby approve and accept for ownership the above described public improvements subject to the one-year Guarantee by the Developer covering all materials, workmanship, and maintenance. Village Board of Trustees Action: Date Page No. Date Village President Page 2 of 2 After recording mail to: Village Clerk Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 12/23/2010 ORDINANCE NO. 2011 - AN ORDINANCE APPROVING THE SECOND AMENDMENT TO THE SPECIAL USE IN THE B-3 PLANNED BUSINESS CENTER DISTRICT, VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS Hawthorne Race Course, Inc. Inter—track wagering location (off—track betting) Adam's Roadhouse Sports Bar & Grill 301 Milwaukee Avenue WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, the real property legally described in EXHIBIT A ("Property") attached hereto is zoned in the B-3 District and is commonly known as 301 Milwaukee Avenue; and, WHEREAS, Northstar Trust Company as Successor Trustee to US Bank as Successor to Park National Bank, as Successor Trustee to Cosmopolitan Bank and Trust Company, as Trustee of Trust Number 30812 dated April 8, 1998 is the owner("Owner") of the Property; and, WHEREAS, Cy's Crab House North, Inc., an Illinois corporation (d/b/a Adam's Roadhouse Sports Bar & Grill. LTD; formerly Adam's Rib & Ale House, LTD, and also Cy's Crab House) (hereinafter sometimes referred to as "Adam's Roadhouse") is the beneficiary of the Owner; and WHEREAS, the Property is occupied by Adam's Roadhouse and OTB (formerly Cy's Crab House and Adam's Rib and Ale House restaurant); and WHEREAS, Village Ordinance No. 2009-30, approved on June 2, 2010, allowed Inter— Track Partners, LLC. to manage an inter-track wagering operation on the Property; and WHEREAS, Village Ordinance No. 2010-32 amended Section 3.Y. of Village Ordinance No. 2009-30 to require the Owner to remove the billboard on the Property no later than December 1, 2010; and WHEREAS, the members of Inter-Track Partners, LLC. were Hawthorne Race Course, 2 Inc., Balmoral Racing Club, Inc. and Maywood Park Trotting Association, Inc.; and WHEREAS, Balmoral Racing Club, Inc. was granted an Inter-Track Wagering Location License by the Illinois Racing Board to conduct simulcast wagering on the Property, which License expired on December 31, 2010; and WHEREAS, Hawthorne Race Course, Inc. ("Hawthorne") has acquired the assets of Inter-Track Partners, LLC.; and WHEREAS, Hawthorne Race Course, Inc. was granted an Inter-Track Wagering Location License (also known as off-track betting) by the Illinois Racing Board to conduct simulcast wagering on the Property as of January 1, 2011; and WHEREAS, the following exhibits are attached hereto and made a part hereof: EXHIBIT A Legal Description of the Property EXHIBIT B Owner and Hawthorne Acceptance and Agreement EXHIBIT C Illinois Racing Board License for Hawthorne Race Course, Inc. for the Property WHEREAS, the Village conducted a review in 2009 concerning the request for approval of a special use to operate an off—track betting facility on the Property; and, WHEREAS, the Village Plan Commission conducted a public hearing on April 15, 2009 and made a recommendation for approval of the special use to the Corporate Authorities; and, WHEREAS, the Plan Commission recommendation included the findings that the off— track betting facility will serve the public convenience and will not be detrimental to the public health, safety, morals comfort, or general welfare; that adjacent properties will not be adversely affected by the off—track betting operation; and that the off—track betting facility will not be injurious to the use and enjoyment of properties in the immediate vicinity; and, WHEREAS, the President and Board of Trustees considered the Plan Commission recommendation, adopted the findings of the Plan Commission and determined that approval of the special use is in the best interests of the Village and its residents; and, WHEREAS, subsequent to approval of the special use by Ordinance No. 2009-30, the off—track betting facility located on the Property has not been detrimental to the public health, safety, morals, comfort, or general welfare of the public; and, WHEREAS, the Village President and Board of Trustees have previously determined that the criteria for a special use as set forth in Section 17.28.040 of the Village's Zoning Ordinance have been complied with and based on said public review process and findings, the Corporate Authorities make the following findings and determinations: 3 1. The Property is located within the Village's B-3 zoning district and is currently occupied by a full—service restaurant with a Class A liquor license issued by the Village to Cy's Crab House North, Inc. d/b/a Adam's Roadhouse Sports Bar& Grill; 2. Inter-track wagering has been conducted on the Property and has not been a detrimental use or had adverse impacts on adjacent properties; 3. The special use for the inter—track wagering location on the Property, subject to the terms and conditions of this Ordinance, is in the best interests of the Village and its residents. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. This ordinance is made pursuant to and in accordance with the Village's Zoning Ordinance, Development Ordinance and the Village's Home Rule powers. The preceding Whereas clauses are hereby made a part of this Ordinance. Section 2. The Corporate Authorities hereby amend Sections 3, 4 and 5 of Village Ordinance No. 2009-30 and Section 3 of Village Ordinance No. 2010-32 by restating said Sections as Sections 3, 4, 5, and 6 of this Ordinance. The special use for an inter—track wagering location granted in Village Ordinance No. 2009-30 is hereby transferred to Hawthorne Race Course, Inc. subject to the conditions set forth herein and in accordance with the Exhibits hereto for the Property legally described in EXHIBIT A attached hereto. Section 3. The special use for Hawthorne Race Course, Inc. to operate an inter—track wagering location in the building on the Property is subject to the following conditions: Licensing and Management Requirements. A. Hawthorne Race Course, Inc., as operators of the inter—track wagering locations, shall maintain its license from the Illinois Racing Board in good standing order to conduct wagering activities at the Property. B. The inter—track wagering operation shall be operated in conjunction with a restaurant that prepares, sells and dispenses food for consumption by customers in the building on the Property. C. The inter-track wagering location shall be limited to a pari-mutuel system of wagering as defined by Illinois state statute, 230 ILCS 5/3.12. D. The inter—track wagering location shall be limited to the first floor of the restaurant building which will include two teller locations and multiple automated wagering devices. One automated wagering machine shall be allowed on the ground—level outdoor patio. Wagering is prohibited on the second floor of the building and the second floor of the outdoor seating area. E. Admission to the inter—track wagering location shall be limited to customers twenty—one years of age or older, unless persons younger than 21 are accompanied by a parent or legal guardian. 4 F. Sale and consumption of liquor outside of the building shall be allowed only on the ground level patio and second floor roof area, subject to approval by the Village. G. Hawthorne shall provide to the Village Chief of Police a written report pertaining to the background check for each person involved as a manager of the wagering operation on the Property. Said report may be conducted by the Illinois Racing Board or other approved organization as determined by the Village Chief of Police. A written report pertaining to the background check of each person involved as a manager shall be provided to the Village Chief of Police within fifteen days of hiring. Operation of the OTB Facility. H. The hours of operation for inter-track wagering on the Property shall be limited to: 11:00 AM to 10:45 PM, Sunday through Thursday; 11:00 AM to 12:15 AM the following day, Friday and Saturday. I. The hours of operation for other activities on the Property, including but not limited to restaurant operations, and sale and consumption of liquor except those referenced in H. herein, shall be limited to: 6:00 AM to 1:00 AM the following day, Monday through Thursday; 6:00 AM to 2:00 AM the following day, Friday and Saturday; and 9:00 AM to 1:00 AM the following day on Sunday. Security. J. Within fifteen days of approval of this Ordinance, Hawthorne Race Course, Inc. shall submit a plan for managing and providing security for the inter-track wagering location to the Village Chief of Police, and shall comply with requirements and recommendations by the Village Chief of Police concerning changes to said plan. K. Access to the camera surveillance system for the inter—track wagering location and any other part of the Property that is monitored by camera surveillance, shall be provided to the Buffalo Grove Police Department, including access by Internet protocol address. Police access to the cameras monitoring the financial accounting room is not required. L. The Village Chief of Police, Village Building Commissioner, and Village Fire Prevention personnel, or the designees of said Village officials, shall have the right to enter any portion of the building and Property, including the inter—track wagering location, to determine if any and all activities at the Property are being conducted in compliance with the rules and regulations set forth by the Village. 5 Special Events and Parking. M. Special events on the Property shall be limited to activities pertaining to the following four (4) special events per year: Kentucky Derby, Breeders Cup, Preakness Stakes and Belmont Stakes. A permit application shall be submitted to the Village no less than twenty-one (21) days prior to the event. Buffalo Grove Police Department officers shall be hired to provide security for said special events, unless the Village Chief of Police authorizes the use of other security services and personnel. N. Parking on the Property and any activities related to off—site parking shall not create traffic congestion or other unsafe conditions on Milwaukee Avenue or adjacent public streets. At the time of application for a special event permit, Hawthorne shall submit a plan for off—site parking to accommodate said special events. Said plan is subject to approval by the Village and shall include specific details concerning the operation of valet parking services, and specific analysis concerning the maintenance of safe traffic flow on Milwaukee Avenue adjacent to the Property. Valet parking is allowed only in areas approved by the Village. O. Outdoor live music and sound amplification devices, including but not limited to televisions and broadcasts, are prohibited between 9:00 PM and 8:00 AM local time. Site Improvements. P. A maximum of three satellite antennas are allowed on the Property, and are limited to installation on the roof of the restaurant building. Installation of said antennas is subject to review and approval by the Village Building Commissioner. Q. Owner shall submit a plan to enhance landscaping on the Property. The removal or addition of any trees or shrubs is subject to approval by the Village Forester. Said landscaping enhancements as approved by the Village shall be completed by May 31, 2011. Section 4. Signs A. All signs on the Property, existing and proposed, are subject to the regulations of the Village Sign Code. B. The billboard on the Property is limited to advertising activities on the Property. The Owner shall remove the billboard on the Property no later than December 31, 2011. This provision for removal of the billboard shall be binding on successors and assigns of the current Owner and shall run with the Property and be recorded against the Property. The Owner shall apply for a demolition permit with the Village of Buffalo Grove to remove the billboard by October 1, 2011. C. In the event that the Property is sold, transferred, or otherwise conveyed, including but not by way of limitation, the change in the beneficial ownership of the current land trust holding title to the Property, the billboard on the Property shall be removed immediately by the Property purchaser, assignee or new beneficial owner of the land trust. 6 Section 5. This Ordinance allows the Hawthorne Race Course, Inc. and its subsidiaries to conduct an inter-track wagering location on the Property as set forth herein. Any other use of the Property, other than the current restaurant operation, is subject to approval by the Village in its sole discretion. Section 6. The special use for the inter—track wagering location is limited to the Hawthorne Race Course, Inc., and is not transferable or assignable without prior written approval of the Village. Any request for transfer or assignment shall be made no less than 90 days prior to the transfer or assignment. The Corporate Authorities of the Village have the right to terminate the special use if any sale, transfer or bequest of this special use is made without prior written approval. Revocation or termination of the license issued by the Illinois Racing Board shall be cause for the Village to terminate the special use. Section 7. Any material violation of the terms of this Ordinance, as determined by the Village, shall be cause for the Village to seek correction of any such violation, including but not limited to the revocation of the special use set forth herein, in the Village's sole discretion. Section 8. This Ordinance shall be in full force and effect on and after its passage and approval, subject to execution by Hawthorne Race Course, Inc and the Owner of the Acceptance and Agreement attached hereto as Exhibit B and the filing of said Acceptance and Agreement with the Village. This Ordinance shall not be codified. AYES: NAYS: ABSENT: PASSED: APPROVED: ATTEST: Elliott Hartstein, Village President Village Clerk This document prepared by: William Raysa 22 Washington Park Ridge, IL. 60068 7 EXHIBIT A Adam's Roadhouse & OTB restaurant 301 North Milwaukee Avenue SUBJECT PROPERTY LEGAL DESCRIPTION: Lots 1, 2, 3, 4 and 5, except the southerly 15 feet of Lot 5, in Block 2 in Unit No. 2 of Columbian Gardens, being a subdivision in Section 35, Township 43 North, Range 11 East, of the Third Principal Meridian, according to the plat thereof recorded July 10, 1926 as Document 282352, in Book "P" of plats, page 92, in Lake County, Illinois; and, that part of Milwaukee Avenue lying westerly of and adjacent to Lots 1, 2, 3, 4 and 5, except the southerly 15 feet of Lot 5, in Block 2 in Unit No. 2 of Columbian Gardens aforesaid, and lying southerly of the northerly line of said Lot 1 extended westerly, all in Lake County, Illinois. SUBJECT PROPERTY COMMON DESCRIPTION: Adam's Roadhouse Sports Bar & Grill, 301 North Milwaukee Avenue, Buffalo Grove, Illinois. 15-35-301-001 15-35-301-002 15-35-301-003 15-35-301-004 15-35-301-005 8 EXHIBIT B ACCEPTANCE AND AGREEMENT The undersigned, Hawthorne Race Course, Inc., an Illinois corporation, as lessee of the Property described in the within and foregoing Ordinance No. 2011- , Northstar Trust Company as Successor Trustee to Park National Bank as Successor Trustee to Cosmopolitan Bank and Trust Company as Trustee under Trust Agreement dated April 8, 1998, known as Trust Number 30812 as owner of the Property, and Cy's Crab House North, Inc. as beneficiary of the Owner with power of Direction do hereby accept and agree to abide by the provisions, requirements, and conditions contained within and required by said Ordinance and do hereby accept and agree to be bound by the provisions, requirements, and conditions contained within and required by said Ordinance and do hereby acknowledge that the fulfillment of such provisions, requirements and conditions is essential to the grant and continuance of the special use allowed therein and that but for the imposition of such provisions, requirements, and conditions, the special use would not have been granted. The commitment herein made by the undersigned shall be enforceable by the Village of Buffalo Grove, Illinois, in a court of law or in equity in addition to any and all other remedies available to the Village to secure compliance with the provisions, requirement, and conditions agreed to herein. HAWTHORNE RACE COURSE, INC. By: Print name & title Signature SUBSCRIBED AND SWORN TO before me this day of , 2011. Notary Public 9 NORTHSTAR TRUST COMPANY AS SUCCESSOR TRUSTEE TO US BANK AS SUCCESSOR TO PARK NATIONAL BANK SUCCESSOR TRUSTEE TO COSMOPOLITAN BANK AND TRUST COMPANY AS TRUSTEE OF TRUST NUMBER 30812, DATED APRIL 8, 1998. BY: TRUST OFFICER SUBSCRIBED AND SWORN TO before me this day of , 2011 Notary Public CY'S CRAB HOUSE NORTH, INC. AS BENEFICIARY OF THE FOREGOING LAND TRUST By: Print name & title Signature SUBSCRIBED AND SWORN TO before me this day of , 2011 Notary Public 10 EXHIBIT C ILLIONIS RACING BOARD LICENSE now, A� m I Wei MAN I.. ......... �54 CD as a '451 NOW,, cn 13 co 21 A3 Aj OWN, CD + AGO CD 0 _W SOW OT Q cf) CD Co CD mm 0 13 0 . . CD 67 (D _-N (D n 0 FT I cn C) Q-A cn 1-0 Aj L WN 1-S"s i� cr CD In (D OD CL kk B, OWN is -2 VMS 5�lhl CD In In D In CD I 0 I 6a AN—so CD 'KA A i pw CD 7- S-3 - CD CD UQ A SO P" Ml MT b qQ F 0 RA 0 CD 0 CD -NEE No 1""Al CD ol tows A` CD C-D CD CD C 'D D C i,ER Evil" 0 In 12" cr C) dam; Toy! 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V � �� Ln LF) CU L(') LO Q 0 N � °� uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu N co m • uuu uuuuu uumuuuuuuuuuuuuuuuuumuuuuuuuuuuuuuuuuuuuuum Q � 1111111 uumuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuum uumuuuuuu uuuuu uumuuuuuum uuumuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuum m uuuuuuo 5 o „IIII C O Q c ._ 4E .E m N V 0E2 001 - VVVVV III III WYI ' 11 I , o � n; �ff1r�111111JJS 'i (��1�)`i�ii/rr� Yiia�o��lfl, i (V w ! r r � y l% 1 t, f �r1 jJ r �O&f 1`7 r i r r f'b a a i r a � i yM II I 12/29/2010 ORDINANCE NO. 2011 — AN ORDINANCE APPROVING THE FIFTH AMENDMENT TO THE BETH AM SPECIAL USE AND PLANNED UNIT DEVELOPMENT (PUD) (originally known as Seigle's Planned Unit Development) VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS Special use amendment concerning the Torah Academy, child day care facility Congregation Beth Am 225 McHenry Road WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS,the Property(as legally described in Exhibit A hereto,and hereinafter referred to as the "Property") was originally approved for development by Village Ordinance No. 88-110, which allowed a Seigle's Home and Building Center on Lot 2 and an office building on Lot 3; and, WHEREAS, amendments to Village Ordinance No. 88-110 were approved concerning commercial use of the Property by Ordinance No. 92-35 (First Amendment)and Ordinance No.96- 11 (Second Amendment); and, WHEREAS,Village Ordinance No. 98-54(Third Amendment)approved a Special Use and Planned Unit Development(PUD)for the Congregation Beth Am to occupy the building on Lot 2 as a place of worship and related uses including education programs and social events, and the use of Lot 3 for supplementary parking to accommodate uses in the Beth Am facility; and, WHEREAS,Village Ordinance No. 2009-38 (Fourth Amendment)approved a Special Use and Planned Unit Development(PUD)amendment for the Torah Academy,an Illinois not—for—profit corporation, to lease space within the Beth Am building to operate a school providing a dual curriculum of Judaic studies and general studies; and, 2 WHEREAS, the Torah Academy proposes to operate a child day care facility in addition to the school approved by Ordinance No. 2009-38,pursuant to Exhibit E hereto; and, WHEREAS, the current and proposed uses by the Torah Academy at the Property are described in the following exhibits, which are attached hereto and made a part hereof: EXHIBIT A Legal Description EXHIBIT B Petitioner Acceptance and Agreement concerning special use ordinance EXHIBIT C Narrative concerning proposed child day care facility, email dated 12/10/2010 by Rabbi S Zehnwirth EXHIBIT D Floor Plan, classroom wing, dated 8/25/2010 EXHIBIT E Addendum to parking data for Torah Academy at Congregation Beth Am EXHIBIT F Torah Academy Outdoor Play Area, sketch plan dated 12/1/2010 WHEREAS,the Village Plan Commission reviewed the proposed child day care facility by the Torah Academy and determined that the use is an appropriate and compatible use with the current school and other programs in the Beth Am facility, and the Commission voted 7 to 0 to recommend approval of an amendment of the special use for Beth Am to allow said child day care facility; and, WHEREAS,the President and Board of Trustees have determined that the amendment of the special use for the Beth Am facility to allow the child day care facility by the Torah Academy is appropriate as set forth in the terms and conditions set forth herein. NOW,THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. This ordinance is made pursuant to and in accordance with the Village's Zoning Ordinance and the Village's Home Rule powers. The preceding whereas clauses are hereby incorporated herein. Section 2. The Corporate Authorities hereby adopt a proper,valid and binding ordinance amending Ordinance No. 98-54 and Ordinance No. 2009-38 to allow the Torah Academy to operate a child day care facility on the Beth Am property subject to the following conditions: A. Parking on the Property shall be managed to accommodate the typical daily activities of the Beth Am facility, including the Torah Academy school and child day care facility. 3 B. The child day care facility shall not be operated on the Property until the Torah Academy has provided a copy to the Village of the license issued by the Illinois Department of Children and Family Services (IL DCFS). C. The outdoor play area shall be enclosed by a fence a minimum of four (4) feet in height and constructed of durable and secure materials, with a self—closing, self— latching gate,all as approved by the Village. Said fence shall be completed as soon as possible,but not later than April 1, 2011. D. The Torah Academy shall manage outdoor activities on the Property to provide a safe environment for children and to minimize any impacts on adjacent properties. E. The Torah Academy school and child day care facility shall be reviewed by the Village to determine if modifications are necessary concerning traffic management or parking on the Property and to determine if any impacts on adjacent properties require mitigation. The Torah Academy and Beth Am shall comply with any modifications or mitigation required by the Village. Section 3. The terms and conditions of Ordinance No. 98-54 and Ordinance No. 2009- 38 remain in full force and effect unless specifically modified by this Ordinance. Section 4. This Ordinance shall be in effect from and after its passage and approval.This Ordinance shall not be codified. AYES: NAYS: ABSENT: PASSED: APPROVED: ATTEST: APPROVED: Village Clerk ELLIOTT HARTSTEIN, Village President This ordinance was prepared by: Robert E.Pfeil,Village Planner Village of Buffalo Grove 50 Raupp Blvd Buffalo Grove,IL 60089 Mail to: Village Clerk Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove,IL 60089 4 EXHIBIT A Legal Description Congregation Beth Am 225 McHenry Road Lot 2 and Lot 3 of Seigle's Resubdivision,being a resubdivision of part of the southwest quarter of Section 33, Township 43 North, Range 11 East of the Third Principal Meridian, recorded as Document No. 701006, in Lake County, Illinois. PIN 15-33-301-076 PIN 15-33-301-078 5 EXHIBIT B Torah Academy at Congregation Beth Am 225 McHenry Road Petitioner Acceptance and Agreement concerning special use ordinance The Torah Academy, an Illinois not—for—profit corporation, as lessee and petitioner, and Congregation Beth Am as owner of the Property do hereby accept and agree to abide by and be bound by each of the terms, conditions and limitations set forth in Ordinance No. 2011— duly passed and approved by the Village of Buffalo Grove, IL approving the Torah Academy use and amendment of the special for the Beth Am property as set forth in said Ordinance. The Torah Academy acknowledges that it has read and understands all of the terms and provisions of said Buffalo Grove Ordinance No. 2011— ,and does hereby acknowledge and consent to each and all of the provisions, restrictions, and conditions of said Ordinance. Torah Academy, an Illinois not—for—profit corporation By: Name (print): Title: The undersigned Owner acknowledges that it has read and understands all of the terms and provisions of said Buffalo Grove Ordinance No. 2011—_. Congregation Beth Am By: Name (print): Title: S Zehnwirth <szehnwirth@gmail.co To rpfeil@vbg.org m' cc gneukirch@vbg.org, bsheehan@vbg.org, 1 2/1 0/201 0 01:08 PM pstarczo@vbg.org, GMichehl@vbg.org Subj Re:Torah Academy at the Beth Am facility, 225 McHenry ect Road -child day care facility Dear Bob, 1) Our DCFS application is well underway, and I would estimate between 50-75% complete. I would hope that sometime in January we would receive final approval, but it is hard to predict DCFS actions. 2) Our caterer for the last year and a half, Kosher Gourmet, of Skokie (on Dempster) is approved by the Skokie Board of Health and supplies several hundred meals a day to many suburban day care centers, including a few JCC's. The food arrives just before lunch in hotboxes and is served immediately for lunch. No leftovers are ever served. We use disposable plates, cups and utensils, and at least one staff member will be taking the State food safety exam this Tuesday to be certified in food service. 3) We currently have 20-22 students in the various ages of our school. The first year's "class" of the daycare is limited to a maximum of 8 two year olds, according to our agreement with Beth Am. The school itself we are hoping to grow with another 12-15 students for next year. Both the maximum 8 child day care and the additional natural class growth would add another 1-2 staff members each, beyond our current 6 staff members for a maximum of about 10. Our current staff parking use is about 4 parking spots (some teachers carpool). Additional staff for daycare and growth would be another 3-4 spots. Drop-off and pick-up from parents tends to be somewhat staggered(some are half day students some are full day) and never more than 4-5 spots at any given time - and just for five minutes or so. Additional demand from daycare and an added class would bring it perhaps to 8-10 at a time. The Temple has a very nice rear drop-off and pick up zone which comes right by the back of the building where our Torah Academy entrance door is located. Many parents do park and bring their child in by hand. Regarding the floor plan, I am attaching a more detailed plan of just the classroom wing, which has numbered classrooms for easier reference. You can compare it to the Exhibit F and see where it zooms in. On this floor plan, we are currently using room 4 as our office (it helps to monitor and control our entrance at the rear) and rooms 9, 10, 11,12 and 13 for classrooms. Room 2 is a lunch room. The daycare would use room 1 since it has a sink and low counters and cabinets that 2 year olds can access. We will modify the fencing to meet the village requirements, which we hope will not be too difficult to meet. I hope to discuss the exact details with Brian Sheehan when he returns on Monday. We hope the Village will also be kind with us regarding the attorney fees - we are a non-profit religious institution that subsists mainly on charitable contributions. Whatever costs/fees are unavoidable, we will do our best to comply with. Thank you for your time and guidance in navigating the process! Rabbi Zehnwirth a o- � h U C �Q W CO elT ,_ 1r ca rc w.e a 9 cer w F o co :F II III i III N Q co > N Addendum to parking data for Torah Academy at Congregation Beth Am Torah Academy currently uses approximately 4-5 parking spaces during the day, due to staff and teachers' private cars. Parents (about 15 families) drop off and pick up their children without any significant parking use. With the opening of daycare classes, the staff will increase parking needs by 2-3 spaces, and parents again will drop off and pickup with minimal effect on parking needs. i At. �r Je ]A WSJ H13 Z8lT8 39td � NOIltJJ� IJ"..-._......,,.v......-..... - -- NO3 Z8Z969PLb8 6S :8Z OTH/T81ZT