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2011-04-04 - Village Board Regular Meeting - Agenda Packet Meetingof the Villa f Buffalo Grove Fifty Raupp Blvd Village o Bu Buffalo Grove, IL 60089-2100 Board of Trustees Phone:847-459-2500 Regular Meeting April 4, 2011 at 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes A. Minutes of the March 21, 2011 Village Board Meeting V. Approval of Warrant A. Presentation and Reading of Warrant#1164 VI. Village President's Report A. Proclamation: Arbor Day Proclaimed for April 29, 2011 & Tree City USA Award Presentation VII. Village Manager's Report Vill. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. IX. Special Business X. Reports from the Trustees A. Buffalo Grove Symphonic Band 10th Anniversary Spring Performance, April 9, 2011 (Trustee Smith) B. Village's Health & Wellness Fair - April 9, 2011 (Trustee Sussman) C. Cook County Highway Department Arlington Heights Road Construction Project (Trustee Trilling) XI. Consent Agenda All items listed on the Consent Agenda,which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other Regular Agenda items. (Attached). XII. Ordinances and Resolutions A. Ordinance No. 2011- : An Ordinance Amending Chapter 15.20, Fence Code, of the Village of Buffalo Grove Municipal Code, Village of Buffalo Grove, Cook and Lake Counties, Illinois (Trustee Braiman) B. Resolution No. 2011- : A Resolution Approving an Agreement for Construction Engineering Services for the Pump House No. 7 Deep Well Project (Trustee Smith) C. Ordinance No. 2011- : Ordinance Amending Title 10 of the Village of Buffalo Grove Municipal Code (Pedestrians Soliciting Rides or Business) (Trustee Braiman) XIII. Unfinished Business A. Award of Bid: Pump House 7 Deep Well Construction (Trustee Trilling) B. Uniform Rental Services (Trustee Braiman) XIV. New Business A. Authorization to Bid Village Phone System (Trustee Braiman) B. Authorization to Waive Bids and to Purchase - Two Fairway Mowers and One Sprayer for the Golf Course Fleet (Trustee Smith) C. Plan Commission Referral: Xtreme Trampolines, 900 Busch Parkway, Special Use for a Recreational Facility in the Industrial District. (Trustee Berman) XV. Executive Session A. Collective Bargaining: Section 2(c)(2) of the Illinois Open Meetings Act B. Appointment or Removal of Public Officers: Section 2(c)(3) of the Illinois Open Meetings Act XVI. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 11:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 11:30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Meetingof the Villa f Buffalo Grove Fifty Raupp Blvd Village o Bu Buffalo Grove, IL 60089-2100 Board of Trustees Phone:847-459-2500 Regular Meeting April 4, 2011 at 7:30 PM XI. Consent Agenda All items are recommended for approval by motion. Ordinances and Resolutions A. Ordinance No. 2011- : An Ordinance Amending Chapter 5.20 of the Liquor Controls, Class A (President Hartstein) SUMMARY: Oishii Thai, 1113 Weiland Road has operated with a Class E liquor license since 2008. Their plans are to increase their space and obtain a Class A license allowing them to sell alcoholic liquors by means of a bar. B. Ordinance No. 2011- : An Ordinance Amending Chapter 5.20 of the Liquor Controls, Class E (President Hartstein) SUMMARY: Oishii Thai has operated with a Class E liquor license, selling beer and wine by means of a service area. They are requesting a Class A license for use in the additional area for a bar. Unfinished Business None. New Business C. Authorization to Bid Sanitary and Storm Sewer Televising for the Year 2011 (Trustee Trilling) SUMMARY: Staff requests authorization to bid Sanitary and Storm Sewer Televising for the Year 2011. D. Acceptance of Warranty Deed Conveying Ownership of Lot 24, Whispering Lakes Estates Subdivision, Aptakisic Road, to the Village of Buffalo Grove (Trustee Glover) SUMMARY: Acceptance of ownership of the stormwater management parcel by the Village for the Whispering Lakes Estates Subdivision, pursuant to the terms of the annexation agreement for the development. 12484 03/21/2011 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,MARCH 21,2011 CALL TO ORDER President Hartstein called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Trilling, Sussman and Smith. Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Ghida Neukirch,Deputy Village Manager; Scott Anderson,Director of Finance; Art Malinowski,Director of Human Resources; Gregory Boysen,Director of Public Works;Rick Kuhl,Deputy Director of Public Works;Richard Kuenkler, Village Engineer;Brian Sheehan,Deputy Building Commissioner-Operations;Carol Berman,Deputy Building Commissioner—Administration;Robert Pfeil,Village Planner;Police Chief Balinski; and Joe Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Glover, seconded by Berman,to approve the minutes of the March 7,2011 Regular Meeting. Upon roil call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Trilling, Sussman, Smith NAYS: 0—None Motion declared carried. WARRANT#1163 Mr. Tenerelli read Warrant#1163. Moved by Braiman, seconded by Glover,to approve Warrant#1163 in the amount of$1,574,787.42, authorizing payment of bills listed. Upon roil call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Trilling, Sussman, Smith NAYS: 0—None Motion declared carried. VILLAGE PRESIDENT'S REPORT President Hartstein noted there have been several proposals that have come forth in Springfield that have attempted to whittle away revenue to local governments by the State, and he asked residents to contact our legislators to urge that they take no steps whatsoever that will diminish the current flow of revenue to municipalities. President Hartstein urged residents to mark their calendars for the 10`h Anniversary Concert of our Buffalo Grove Symphonic Band which will be held on April 9,2011. VILLAGE MANAGER'S REPORT Mr. Bragg noted the submittal and posting to the website and the e-library of the Monthly Management Report for February 2011;there were no questions on the report. 12485 03/21/2011 Mr. Anderson presented a status report on the upgrade of our Financial Software,details of which are contained in his memo to Mr. Bragg of March 15,2011. Mr. Anderson then answered questions from the Board. QUESTIONS FROM THE AUDIENCE Andrew Stein,Cub Scout Pack 36, updated the Board and the residents on the Scouting for Food drive,noting that over 3,000 pounds of food was collected for our local food pantries, and he thanked everyone for their support. Adam Moodhe, 151 MaryLu Lane, asked if the Village had plans to participate in Earth Hour this year. Mrs. Neukirch responded that the request had been submitted to the Environmental Committee and they would be looking at recognizing Earth Hour at the end of April. TRUSTEE REPORTS Trustee Sussman reviewed the"Why I Love Buffalo Grove"contest,noting that entries are due by April 1,2011. There is an application on the back of the current Village Newsletter. Trustee Sussman reported on the Disability Awareness Campaign,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mrs. Neukirch. Trustee Braiman noted that, since he is running unopposed for Village President on April 5,2011,there will be a vacancy created for his Trustee seat. Therefore,he asked that residents interested in filling that position submit resumes to the Village. The appointment will then be made through a consensus of the Village Board, with the goal of making the appointment and swearing in the new Trustee along with the newly elected Trustees at the May 2,2011 meeting The Village Clerk reported on the upcoming April 5,2011 Municipal Election,reviewing the date for the election and for early voting, and urging everyone to be sure they are registered and to review the candidates and to be sure to vote in this election. CONSENT AGENDA President Hartstein explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Moved by Glover, seconded by Sussman,to approve the Consent Agenda. Ordinance#2011-12—No Parking Designation Motion to pass Ordinance#2011-12, amending Title 10 of the Village of Buffalo Grove Municipal Code (Designation of No Parking on Alden Lane,Parker Lane,Clohessey Drive, and Aspen Drive).* Emerald Ash Borer Motion to approve agreement and authorize the Village Manager to execute the Award Approval/ Obligation/Acceptance Form and required Federal Funding Accountability and Transparency Act Worksheet for the Emerald Ash Borer Grant for Urban Forest Restoration. *Mrs. Neukirch confirmed that the address noted in Section 1.,Paragraph 124, should read 900 Alden Lane. 12486 03/21/2011 Upon roil call,Trustees voted as follows on the Consent Agenda: AYES: 6—Braiman,Glover,Berman,Trilling, Sussman, Smith NAYS: 0—None Motion declared carried. ORDINANCE#2011-13—FARMER'S MARKET Moved by Trilling, seconded by Glover,to pass Ordinance#2011-13, adding Chapter 2.35,Farmer's Market,to the Municipal Code of the Village of Buffalo Grove. Mrs. Neukirch reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item Overview that she prepared. Upon roil call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Trilling, Sussman, Smith NAYS: 0—None Motion declared carried. ORDINANCE#2011-14—LAB DEVELOPMENT,LLC Moved by Braiman, seconded by Smith,to pass Ordinance#2011-14,approving an Economic Incentive Agreement by and between the Village of Buffalo Grove and Lab Development,LLC(d/b/a Connexion, Distributor of Electrical Equipment and Supplies and Connexion Energy Services),in accordance with the draft ordinance in Board packets dated 3/10/2011 and the draft of the Economic Incentive Agreement dated 3/15/2011. Mr. Bragg reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mrs. Neukirch. Steve Abrams,Connexion Energy Services, stated that they are very excited to continue conducting business in Buffalo Grove, and noted that it has been a pleasure working with Village Staff. Energy Services Company will be building to maximize energy in their building. Trustee Braiman made reference to the fact that the agreement is beneficial to the petitioner,but is also beneficial to the Village and safeguards the Village in that since it is only on a part of our sales tax, it is virtually new money. Upon roil call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Trilling, Sussman, Smith NAYS: 0—None Motion declared carried. RESOLUTION#2011-8—RAUPP BOULEVARD BRIDGE Moved by Trilling, seconded by Berman,to pass Resolution#2011-8, approving an Agreement for Phase I Preliminary Engineering Services related to the rehabilitation of the Raupp Boulevard Bridge. Mr. Bragg reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Kuenkler. 12487 03/21/2011 In answer to a question from Trustee Berman,Mr. Boysen confirmed that the bridge condition has been re- evaluated and now has a rating of four(4),indicating that it is seriously deteriorated and in need of significant attention and work. John Ambrose,Baxter&Woodman,clarified that he does not believe that,if the federal funding is not available,the Village would be required to proceed with the repairs,but he believes that it would be in the best interest of the Village to continue to make repairs to this bridge. Mr.Ambrose clarified the work that is to be done. Trustee Braiman clarified that,if the Village enters into this agreement, we are not obligated to go through with it,but we would have to repay the federal government the amount that they have put in to the project, so our liability would be limited to that amount. In answer to a question from Trustee Trilling,Mr. Ambrose reviewed the scope of the work that would be done and he stated that they will review the condition of the bridge, and then prioritize the work and come back to the Village with a recommendation for the best possible method of dealing with the construction of the structure in the most economical manner. Upon roil call,Trustees voted as follows on the motion: AYES: 6—Braiman,Glover,Berman,Trilling, Sussman, Smith NAYS: 0—None Motion declared carried. RESOLUTION#2011-9—INTERGOVERNMENTAL AGREEMENT Moved by Trilling, seconded by Sussman,to pass Resolution#2011-9, approving an Intergovernmental Agreement for Federal Highway Bridge Program participation in the Phase I Preliminary Engineering for the rehabilitation of the Raupp Boulevard Bridge. Upon roil call,Trustees voted as follows on the motion: AYES: 6—Braiman,Glover,Berman,Trilling, Sussman, Smith NAYS: 0—None Motion declared carried. 795 VERNON COURT Mr. Sheehan reviewed the modifications that staff has worked out with the homeowner since they appeared before the Board on March 7,2011,details of which are contained in the Village Board Meeting Agenda item Overview that he prepared. Mr. Trilling thanked Mr. Sheehan and the Building&Zoning Department for their efforts in working with the petitioner to come up with an amicable solution. Mr. Raysa asked that the petitioners to confirm that they had amended their appeal pursuant to Mr. Sheehan's memorandum of March 14,2011. The petitioners did confirm that they agreed to amend their petition in accordance with what has been presented by Mr. Sheehan tonight. President Hartstein explained that Mr. Sheehan made the presentation on behalf of the petitioner because of language difficulties. Mr. Sheehan had met earlier with the petitioner to be sure that everyone fully understood the amendments. Moved by Trilling, seconded by Berman,to approve the appeal in accordance with the amendment as presented tonight. 12488 03/21/2011 Upon roil call,Trustees voted as follows on the motion: AYES: 6—Braiman,Glover,Berman,Trilling, Sussman, Smith NAYS: 0—None Motion declared carried. TWIN RINKS ICE PAVILLION Tom Wood,White Way Signs,reviewed the request of the petitioner, wanting to amend the existing variance for Twin Rinks Ice Pavilion. Gary Pivar,Twin Rinks Ice Pavilion was also present. Because the current sign is difficult to read,they are looking to put in an electronic message center with the goal of being able to put up bigger text letters that are able to change every 8 seconds. They would also like more colors available so that they could put up different logos to match the messages. Further details of the request of the petitioner are contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Sheehan. In answer to a question from Trustee Braiman, staff noted that a similar sign approved several months ago has copy that is allowed to change every 20 seconds;he believes 8 seconds is too fast and he believes 20 seconds is more appropriate;he would not be opposed to the sign with certain restrictions. Trustee Berman believes the ZBA made the correct decision and he does not see a basis for overturning their recommendation. Given the proximity to a residential area,he believes this is an intrusive sign, as it is not a commercial or shopping area. Trustee Berman's belief is that the ZBA was the place for compromises to be made, and he believes it should go back to the ZBA if that is the desire of the petitioner. Commissioner Stein reviewed the deliberation that took place at the ZBA meeting. Discussion ensued with regard to the colors. Trustee Smith discussed the 5 points outlined, and it appears that the biggest point of contention is the amount of time allowed for the message change. Trustee Sussman stated that she would never vote for a change every 8 seconds. Mr.Pivar stated that the JCC sign on a near corner changes every 5 seconds. Mr.Wood pointed out viewing angles of the sign,noting that the effect of this sign on the residential properties will be minimal. Trustee Glover stated that she has no problem with the LED signage,but she will not vote for less than 20 second intervals. Trustee Trilling stated that he has no problem with the colors,but he believes that 8 second intervals is too fast; he believes the light levels at night need to adjusted;he believes that the Village building department must have sole discretion to dictate the light level that is acceptable to the neighborhood. In answer to a question from Trustee Berman,Mr.Wood clarified the specifics for the brightness of the LED lights. Trustee Berman believes that there is the potential for a resolution that will meet the business needs and adhere to a standard for the community as well,but he believes that these are technical issues that need to be resolved at the ZBA. Trustee Braiman agrees that this needs to go back to the ZBA. With regard to the hours of operation,he does not believe it is necessary to have the electronic portion of the sign until 1:00 A.M.,or else the light should be dimmed somewhat after 10:00 P.M. Also,he would like to see a full study on the impact on the residents across the street. Moved by Braiman, seconded by Sussman,to return this issue to the ZBA for further discussion and resolution. 12489 03/21/2011 Trustee Glover believes that the high school logos for the schools that serve Buffalo Grove are acceptable,but she does not believe that logos are necessary for a broad number of schools, and she would like that to be taken into consideration by the ZBA. Trustee Sussman believes that more residences should be notified beyond the required 250'. Trustee Trilling stated that he does not have a problem with the colors representing any of the teams that will use the facility. Trustee Berman stated that he would like to be sure that counsel has considered whether there is some sort of proscription on which logos could or could not be displayed that would be appropriate and in harmony with the First Amendment. President Hartstein summarized that the critical issues are the timing,noting that there is no support for 8 second intervals, and the effect upon the neighboring residential properties. Upon roil call,Trustees voted as follows on the motion: AYES: 6—Braiman,Glover,Berman,Trilling, Sussman, Smith NAYS: 0—None Motion declared carried. PLAZA VERDE SHOPPING CENTER Mr. Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. Lawrence Freedman, attorney representing the petitioner, noted that the current restaurant will be replaced with three national restaurants,though he is not at liberty to identify them at this time. The existing building will be completely replaced. The petitioner is confident that this will be a regenerative move for the Village and the center. David Mangurten, architect,further reviewed the details of the site,noting that the overall site plan will not change. The petitioner noted that Village staff was terrific with working with them in the renovation of Discovery Clothing. Time is of the essence in moving forward with this redevelopment. President Hartstein confirmed that it is likely that the Village will know who at least two of the end users are by the time this comes back from the Plan Commission. In answer to a question from Trustee Braiman,Mr. Freedman stated that they do not believe that they will need parking variations. Moved by Braiman, seconded by Berman,to refer the Plaza Verde Shopping Center,Planned Unit Development Amendment,to the Plan Commission for review. Trustee Trilling supports this proposal and believes that it will be a great project for that corner;he confirmed that the plans dated 3/15/2011 identify 3 different sized spaces that will be needed, and the external elevations reflect different sizes, and he wanted to be sure that the footprint will remain as shown,but the interiors will be adjusted to fit each of the restaurants. Mr. Freedman confirmed to Trustee Berman that the Melting Pot would not remain on this site whether or not the Village allowed this proposal to move forward. 12490 03/21/2011 Trustee Sussman stated that she hopes the design of the new building will have some pizzazz. Mr. Freedman stated that they do not want this to be a cookie-cutter building,but they do want it to be compatible with the surrounding buildings, and he understands Trustee Sussman's concern. In answer to a question from Trustee Smith,Mr. Freedman stated that they already have plans to contact surrounding restaurateurs to let them know of their plans. Upon roil call,Trustees voted as follows on the motion: AYES: 6—Braiman,Glover,Berman,Trilling, Sussman, Smith NAYS: 0—None Motion declared carried. ADJOURNMENT Moved by Sussman, seconded by Smith,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 9:27 P.M. Janet M. Sirabian,Village Clerk APPROVED BY ME THIS 4th DAY OF April ,2011 Village President VILLAGE OF BUFFALO GROVE WARRANT #1164 4-Apr-11 Corporate Fund: Reimbursements & Fund Transfers 5,000.00 Reserve for Capital Replacement-Autos 327.65 Reserve for Capital Replacement-MIS 0.00 Revenue Reimbursements 28,703.58 Legislative 3,795.31 Office of Village Manager 1,431.73 Management Information Systems 4,688.55 Legal 4,246.89 Finance & General Services 6,074.42 Human Resources 682.65 Fire Services 18,798.21 Police Services 39,546.06 Building & Zoning 2,440.47 Engineering Services 0.00 Building & Grounds 24090.96 Street & Bridge Operations 47,576.01 Street & Bridge Administration 304.31 Forestry 571.81 Central Garage 18,366.12 Drainage System 72.18 ES DA 292.54 Transfer/Non Operating 56,178.45 Total 263,287.90 Illinois Municipal Retirement Fund: 0.00 Parking Lot Fund: 1,824.87 Motor Fuel Tax Fund: 22,824.90 School & Park Donations 0.00 Capital Projects-Facilities: 0.00 Capital Projects-Streets: 0.00 Health Insurance Expense 67,953.28 Facilities Development Debt Service Fund: 0.00 Police Pension Fund: 0.00 Fire Pension Fund: 185.59 Retiree Health Savings: 6,211.21 Water Fund: Reimbursements & Refunds: 0.00 Water Operations 37,217.51 Sewer Operations 366,359.90 Total 403,577.41 Buffalo Grove Golf Fund: Reimbursements & Refunds: 0.00 Golf Operations 37,408.21 Total 37,408.21 Arboretum Golf Fund: Reimbursements 0.00 Golf Operations 29,833.28 Total 29,833.28 Refuse Service Fund: 80,776.73 PAYROLL PERIOD ENDING 3/31/11 1,063,697.02 TOTAL WARRANT #1164 1,977,580.40 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President Payroll Ending Date 03/31/11 ADJ LONG (APR) Balance Net Earnings 644,156.88 644,156.88 Federal W/H PENMO 945 22,262.93 22,262.93 Federal W/H BW 941 97,402.30 97,402.30 Federal W/H MO 941 70.09 70.09 Credit Union 31,477.93 31,477.93 Roth IRA 1,409.94 1,409.94 State W/H 32,909.09 32,909.09 State W/H Wisc 940.94 940.94 United Way 269.25 269.25 Bright Directions 140.00 140.00 AFLAC 372.99 372.99 Fire Pension/Sup 58.98 58.98 Police Pension 22,673.59 22,673.59 Fire Pension 19,799.53 19,799.53 Flex Savings 4,951.75 4,951.75 Dependent Care 717.01 717.01 IRS (Bills) 0.00 ICMA Employee 29,933.69 29,933.69 ICMA Employer 1,849.45 1,849.45 PPO Premium Deduct 15,145.48 15,145.48 RHS - Fire 2,427.58 2,427.58 FICA FICA 36,003.93 36,003.93 36,003.93 FOP 0.00 MEDI Medicare 10,578.03 10,578.03 21,156.06 BGHS 41.00 41.00 57,159.99 Fire Dues 3,317.00 3,317.00 AFLAC Pre Tax 1,100.85 1,100.85 Life Insurance 0.00 FPAC 132.00 132.00 PC Purchase 1,010.39 1,010.39 IPBC 10,910.99 10,910.99 Garnishments 5,725.27 5,725.27 Non-Qual Ins 0.00 General Fund Fire 240.00 240.00 Sub-total 998,028.86 0.00 0.00 998,028.86 1,008,606.89 IMRF-Supplement 0.00 IMRF-Employee 14,231.04 14,231.04 IMRF-Employer 40,859.09 40,859.09 Gross Payroll 1,053,118.99 0.00 0.00 1,053,118.99 1,063,697.02 Transfers Payroll Transfer 644,156.88 IRA 1,409.94 *See Pay Adjustment Register, Current Employer Expense Credit Union 31,477.93 State Tax 32,909.09 941 Federal Tax 154,632.38 Payroll Gross 1,063,697.02 945 Federal Tax 22,262.93 Longevity Gross ICMA 31,783.14 Water/Sewer 38,005.82 RHS - Fire 2,427.58 Police Pension 137,760.01 Flex Savings 5,668.76 Fire Pension 49,442.95 BG Golf 17,162.44 Arb Golf 14,043.91 Total Other Funds 256,415.13 Difference between Pyrl Gross 807,281.89 I�Nmmwmlffl= less water/golf/pension Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 1 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000010 DEPT NO. 000010 CORPORATE FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 60715 AUTOMATION DIRECT 3709503 121357 229 RES FOR CAP REPLA 178.33 *TOTAL VENDOR AUTOMATION DIRECT 178.33 * 60715 AUTOMATION DIRECT 3708302 121456 229 RES FOR CAP REPLA 51.34 *TOTAL VENDOR AUTOMATION DIRECT 51.34 * 99998 CLEARWIRE LLC TELEDESIC REPLACE 15 121367 224 DEPOSIT D I A 5, 000. 00 *TOTAL VENDOR -> ONE-TIME VENDORS 5, 000. 00 * 605029 NEWEGG BUSINESS 71272063 121406 229 CENTRAL GARAGE 97. 98 *TOTAL VENDOR NEWEGG BUSINESS 97. 98 * **TOTAL CORPORATE FUND 5, 327. 65 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 2 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000010 DEPT NO. 000210 CORPORATE REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 48410 ANDRES MEDICAL BILLING MANOLATOS 121455 1299 ALL OTHER INCOME 627.50 *TOTAL VENDOR ANDRES MEDICAL BILL 627.50 * 48750 APTAKISIC JR. HIGH SCHOOL GRAD 2011 121531 1299 ALL OTHER INCOME 500. 00 *TOTAL VENDOR APTAKISIC JR. HIGH 500. 00 * 99998 NEIL MALPANI REFUND AMB 121600 1259 AMB TRANS FEE 148. 06 *TOTAL VENDOR -> ONE-TIME VENDORS 148. 06 * 152801 COMMUNICATIONS DIRECT INC 106847 121588 1299 ALL OTHER INCOME 8, 191.50 *TOTAL VENDOR COMMUNICATIONS DIRE 8, 191.50 * 364410 EDWARD HINES LUMBER CO APRIL 2011 121391 1053 SALES & HOME RULE 9, 111.50 APRIL 2011 121391 1073 SALES & HOME RULE 9, 111.50 *TOTAL VENDOR EDWARD HINES LUMBER 18, 223. 00 * 418931 IL STATE PD IT COMMAND POLLACK 121595 1299 ALL OTHER INCOME 34.25 *TOTAL VENDOR IL STATE PD IT COMM 34.25 * 749500 RMS INFO TECH INTEG 4 INV REIM 121607 1299 ALL OTHER INCOME 979.27 *TOTAL VENDOR RMS INFO TECH INTEG 979.27 * **TOTAL CORPORATE REVENUE 28, 703.58 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 3 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000010 DEPT NO. 000401 LEGISLATIVE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36570 AMERICAN CHARGE SERVICE 80TRIPS 3/ 121522 4942 SR CIT TAXI SUB 200. 00 *TOTAL VENDOR AMERICAN CHARGE SER 200. 00 * 696081 J. W. PEPPER & SON, INC MULTIPLE 121546 3722 BG SYMPH BAND 585.32 *TOTAL VENDOR J. W. PEPPER & SON, 585.32 * 818480 SUBURBAN BUILDING MS CB 2011 121576 3717 RES W/ DIS 120. 00 *TOTAL VENDOR SUBURBAN BUILDING 120. 00 839907 TAKE ONE VIDEO PROD. MULTIPLE 121562 4941 CABLE TV PROGRAM 1, 710. 00 *TOTAL VENDOR TAKE ONE VIDEO PROD 1, 710. 00 * 881026 UNICOMP 60970 121569 3722 BG SYMPH BAND 1, 177. 00 *TOTAL VENDOR UNICOMP 1, 177. 00 * 903220 VILLAGE OF BUFFALO GROVE 3/31/2011 121614 4935 TRAVEL ALL OTHER 2. 99 *TOTAL VENDOR VILLAGE OF BUFFALO 2. 99 * **TOTAL LEGISLATIVE 3, 675.31 120. 00 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 4 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000010 DEPT NO. 000405 OFC VLG MANAGER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 MAKE A WISH FOUNDATION JEAN DAY 2 121549 4935 ALL OTHER EXPENSE 10. 00 JEANS DAY 121577 4935 ALL OTHER EXPENSES 240. 00 *TOTAL VENDOR -> ONE-TIME VENDORS 10. 00 * 240. 00 105799 DANE BRAGG 400 MILES 121574 3112 PROF TRAINING 204. 00 3-4/2011 121534 3211 PHONE 86. 81 *TOTAL VENDOR DANE BRAGG 86. 81 * 204. 00 120072 CALL ONE 3-15/10104 121325 3211 PHONE 67. 65 *TOTAL VENDOR CALL ONE 67. 65 * 419023 OCE IMAGISTICS INC. 727855878 121559 3216 MAINT CONTRACT 144. 90 *TOTAL VENDOR OCE IMAGISTICS INC. 144. 90 * 605128 NEXTEL COMMUNICATIONS 7919215101 121340 3211 PHONE 67. 12 *TOTAL VENDOR NEXTEL COMMUNICATIO 67. 12 * 795526 SIR-SPEEDY MULTIPLE 121420 3219 PRINTING 107. 00 *TOTAL VENDOR SIR-SPEEDY 107. 00 * 852458 TRI COMM BUS PROD INC. MULTIPLE 121524 3240 OFFICE SUPPLIES 504.25 *TOTAL VENDOR TRI COMM BUS PROD I 504.25 * **TOTAL OFC VLG MANAGER 987.73 444. 00 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 5 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000010 DEPT NO. 000407 MIS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 125926 CDS OFFICE TECHNOLOGIES 0566414 121586 4313 OFFICE EQUIP 89. 00 *TOTAL VENDOR CDS OFFICE TECHNOLO 89. 00 * 152497 COMCAST CABLE MULTIPLE 121587 3211 PHONE 11.51 *TOTAL VENDOR COMCAST CABLE 11.51 * 152802 COMMUNICATION REVOLVING T1129223 121535 3211 PHONE 182.50 *TOTAL VENDOR COMMUNICATION REVOL 182.50 * 573955 MNJ TECHOLOGIES DIRECT 0003112284 121603 3216 MAINT CONTRACT 3, 299. 05 0003115318 121604 4313 OFFICE EQUIP 839. 00 *TOTAL VENDOR MNJ TECHOLOGIES DIR 4, 138. 05 * 605128 NEXTEL COMMUNICATIONS 7919215101 121340 3211 PHONE 160.49 *TOTAL VENDOR NEXTEL COMMUNICATIO 160.49 * 795526 SIR-SPEEDY MULTIPLE 121420 3219 PRINTING 107. 00 *TOTAL VENDOR SIR-SPEEDY 107. 00 * **TOTAL MIS 4, 688.55 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 6 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000010 DEPT NO. 000408 LEGAL SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 3-15/10104 121325 3211 PHONE 28.23 *TOTAL VENDOR CALL ONE 28.23 * 687708 PADDOCK PUB 4254468 121605 3615 LEGAL NOTICE 52. 00 *TOTAL VENDOR PADDOCK PUB 52. 00 * 735300 RAYSA & ZIMMERMANN APRIL 2011 121342 3611 RETAINER FEE 4, 166. 66 *TOTAL VENDOR RAYSA & ZIMMERMANN 4, 166. 66 **TOTAL LEGAL SERVICES 4, 246. 89 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 7 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 3-15/10104 121325 3211 PHONE 2, 430. 15 *TOTAL VENDOR CALL ONE 2, 430. 15 * 284283 FLAGS USA 49007 121439 3219 PRINTING 560. 00 *TOTAL VENDOR FLAGS USA 560. 00 * 302510 GARVEY'S OFFICE PRODUCTS PINV258849 121536 3240 OFFICE SUPPLIES 130. 00 *TOTAL VENDOR GARVEY'S OFFICE PRO 130. 00 * 419023 OCE IMAGISTICS INC. 727855878 121559 3216 MAINT CONTRACT 61.52 *TOTAL VENDOR OCE IMAGISTICS INC. 61.52 * 605128 NEXTEL COMMUNICATIONS 7919215101 121340 3211 PHONE 86.50 *TOTAL VENDOR NEXTEL COMMUNICATIO 86.50 * 687708 PADDOCK PUB MULTIPLE 121449 3615 LEGAL NOTICES 77. 00 *TOTAL VENDOR PADDOCK PUB 77. 00 * 795526 SIR-SPEEDY MULTIPLE 121420 3219 PRINTING 214. 00 *TOTAL VENDOR SIR-SPEEDY 214. 00 * 841600 THIRD MILLENNIUM ASSOC 13396 121426 3216 MAINT CONTRACT 1, 875. 67 *TOTAL VENDOR THIRD MILLENNIUM AS 1, 875. 67 852458 TRI COMM BUS PROD INC. MULTIPLE 121347 3240 OFFICE SUPPLIES 135.77 MULTIPLE 121524 3240 OFFICE SUPPLIES 494.25 *TOTAL VENDOR TRI COMM BUS PROD I 630. 02 * 903220 VILLAGE OF BUFFALO GROVE 3/31/2011 121614 4935 TRAVEL ALL OTHER 9.56 *TOTAL VENDOR VILLAGE OF BUFFALO 9.56 * **TOTAL FIN & GEN SERVICES 6, 074.42 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 8 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000010 DEPT NO. 000411 HUMAN RESOURCES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 605128 NEXTEL COMMUNICATIONS 7919215101 121340 3211 PHONE 75.52 *TOTAL VENDOR NEXTEL COMMUNICATIO 75.52 * 779000 SENESE, CHRISTOPHER APRIL 2011 121345 3111 GRP MED & LIFE 232.39 *TOTAL VENDOR SENESE, CHRISTOPHER 232.39 * 795526 SIR-SPEEDY 25172 121450 3219 PRINTING 53. 98 *TOTAL VENDOR SIR-SPEEDY 53. 98 * 890200 VERICHECK INC. 1135011 121430 3224 RECRUITMENT CHARG 270. 00 *TOTAL VENDOR VERICHECK INC. 270. 00 * 903220 VILLAGE OF BUFFALO GROVE 3/31/2011 121614 3213 TRAVEL ALL OTHER 17. 12 3/23/2011 121433 3213 PT TRAVEL RECEPT 9. 18 3/23/2011 121433 3112 PT TRAVEL RECEPT 24.46 *TOTAL VENDOR VILLAGE OF BUFFALO 50.76 **TOTAL HUMAN RESOURCES 682. 65 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 9 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 30 FIRE HOUSE (CYGNUS BUS) RENEW 2011 121590 3218 SUB PUB 78. 00 *TOTAL VENDOR FIRE HOUSE (CYGNUS 78. 00 * 42 FIRE GUY GRAPHICS 1046 121589 3117 EMP SAFE EQUIP 125. 00 *TOTAL VENDOR FIRE GUY GRAPHICS 125. 00 * 8567 ADT SECURITY SERVICES 43312534 121318 3211 PHONE 60. 14 *TOTAL VENDOR ADT SECURITY SERVIC 60. 14 * 10700 AIR ONE EQUIPMENT, INC. 72452 121319 4111 DEPT EQUIP 666.56 MULTIPLE 121349 4111 DEPT EQUIP 731.50 *TOTAL VENDOR AIR ONE EQUIPMENT, 1, 398. 06 93700 BILL'S GROVE FLORIST,LTD. 403095 121324 4935 ALL OTHER EXPENSE 55. 00 *TOTAL VENDOR BILL'S GROVE FLORIS 55. 00 * 93750 BIO-IRON, INC. 30159 121361 4111 DEPT EQUIP 146.50 *TOTAL VENDOR BIO-IRON, INC. 146.50 * 106600 KENT BRECHT GYM SHOES 121362 3115 CLOTHING ALLOW 65. 00 *TOTAL VENDOR KENT BRECHT 65. 00 * 120072 CALL ONE 3-15/10104 121325 3211 PHONE 478. 81 *TOTAL VENDOR CALL ONE 478. 81 * 302510 GARVEY'S OFFICE PRODUCTS PINV258849 121536 3240 OFFICE SUPPLIES 338.31 *TOTAL VENDOR GARVEY'S OFFICE PRO 338.31 * 419023 OCE IMAGISTICS INC. MULTIPLE 121407 3216 MAINT CONTRACT 271. 88 *TOTAL VENDOR OCE IMAGISTICS INC. 271. 88 * 482300 KALE UNIFORMS, INC. 535857 121397 3115 CLOTHING ALLOW 330.52 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 10 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 534821 121334 3115 CLOTHING ALLOW 77. 98 *TOTAL VENDOR KALE UNIFORMS, INC. 408.50 * 482300 KALE UNIFORMS, INC. 536940 121547 3115 CLOTHING ALLOW 219. 96 *TOTAL VENDOR KALE UNIFORMS, INC. 219. 96 * 526950 GEORGE LILLIG GYM SHOES 121598 3115 CLOTHING ALLOW 59. 11 *TOTAL VENDOR GEORGE LILLIG 59. 11 * 565350 MED-TECH RESOURCE, INC 1227 121335 3250 SUPPLIES ALL OTHE 279. 60 *TOTAL VENDOR MED-TECH RESOURCE, 279. 60 * 568106 MES ILLINOIS, INC. 00227195SN 121551 3117 EMP SAFE EQUIP 149. 80 *TOTAL VENDOR MES ILLINOIS, INC. 149. 80 * 605128 NEXTEL COMMUNICATIONS 7919215101 121340 3211 PHONE 829. 17 *TOTAL VENDOR NEXTEL COMMUNICATIO 829. 17 * 612100 N W CENTRAL DISPATCH SYS 7559 121341 4914 NORTHWEST CENTRAL 11, 428. 13 *TOTAL VENDOR N W CENTRAL DISPATC 11, 428. 13 * 755930 ROGAN'S SHOES MULTIPLE 121608 3115 CLOTHING ALLOW 106.24 191914 121343 3115 CLOTHING ALLOW 106.24 MULTIPLE 121608 3115 CLOTHING ALLOW 186. 99 *TOTAL VENDOR ROGAN'S SHOES 399.47 * 774201 HENRY SCHEIN, INC 516989501 121544 4111 DEPT EQUIP 594. 00 *TOTAL VENDOR HENRY SCHEIN, INC 594. 00 * 795526 SIR-SPEEDY MULTIPLE 121420 3219 PRINTING 53. 98 *TOTAL VENDOR SIR-SPEEDY 53. 98 * 804647 S&W HEALTHCARE CORP. 143507 121344 3250 SUPPLIES ALL OTHE 202. 18 *TOTAL VENDOR S&W HEALTHCARE CORP 202. 18 * Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 11 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 881068 UNION SPRINGS PHARM 3215 121570 3250 SUPPLIES ALL OTHE 92. 83 *TOTAL VENDOR UNION SPRINGS PHARM 92. 83 * 949077 WORLD POINT ECC 5170028 121571 3016 SALARIES SPEC DUT 1, 064.78 *TOTAL VENDOR WORLD POINT ECC 1, 064.78 * **TOTAL FIRE SERVICES 18, 798.21 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 12 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 48201 TARA ANDERSON IJOA 6/201 121353 3112 PROF TRAIN/PER DI 125. 00 *TOTAL VENDOR TARA ANDERSON 125. 00 * 48201 TARA ANDERSON IJOA 6/201 121353 3214 PROF TRAIN/PER DI 150. 00 *TOTAL VENDOR TARA ANDERSON 150. 00 * 79000 STEVE BALINSKI CLOCK MAG 121358 3115 CLOTHING ALLOW 78. 00 *TOTAL VENDOR STEVE BALINSKI 78. 00 * 120072 CALL ONE 3-15/10104 121325 3211 PHONE 116. 14 *TOTAL VENDOR CALL ONE 116. 14 * 139510 CITY LIMITS 14526 121366 4116 PATROL EQUIP 840.74 *TOTAL VENDOR CITY LIMITS 840.74 * 188650 DES PLAINES OFFICE EQUIP AR297310 121373 4313 OFFICE EQUIP 311. 14 *TOTAL VENDOR DES PLAINES OFFICE 311. 14 * 276001 FEDEX KINKO'S MULTIPLE 121375 3224 RECRUIT CHARGES 287.49 *TOTAL VENDOR FEDEX KINKO'S 287.49 * 417864 IL PROSECUTOR SERV LLC ICOG 2011 121394 3218 SUB PUB 100. 00 *TOTAL VENDOR IL PROSECUTOR SERV 100. 00 * 506000 KUSTOM SIGNALS, INC 437126 121398 4116 PATROL EQUIP 80. 00 *TOTAL VENDOR KUSTOM SIGNALS, INC 80. 00 * 612100 N W CENTRAL DISPATCH SYS 7559 121341 4914 NORTHWEST CENTRAL 26, 665. 62 *TOTAL VENDOR N W CENTRAL DISPATC 26, 665. 62 654100 OMNI YOUTH SERVICES PSW2011-1 121409 3216 MAINT CONTRACT 10, 000. 00 *TOTAL VENDOR OMNI YOUTH SERVICES 10, 000. 00 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 13 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 729210 QUARTERMASTER P552258500 121413 3115 CLOTHING ALLOW 259. 98 *TOTAL VENDOR QUARTERMASTER 259. 98 * 774201 HENRY SCHEIN, INC 250329801 121390 3336 SAFE EQUIP PATROL 151. 92 *TOTAL VENDOR HENRY SCHEIN, INC 151. 92 * 786000 SHORE GALLERIES, INC. 92386 121419 3115 CLOTHING ALLOW 82. 00 *TOTAL VENDOR SHORE GALLERIES, IN 82. 00 * 881029 UNIFORMITY INC IN180280 121425 3115 CLOTHING ALLOW 143.57 *TOTAL VENDOR UNIFORMITY INC 143.57 * 890080 U.S. IDENT. MANUAL 167879 121429 3218 SUB PUB 82.50 *TOTAL VENDOR U.S. IDENT. MANUAL 82.50 * 903220 VILLAGE OF BUFFALO GROVE 3/23/2011 121433 4116 PT TRAVEL RECEPT 9.22 3/23/2011 121433 3349 PT TRAVEL RECEPT 29. 94 3/31/2011 121614 4935 TRAVEL ALL OTHER 14. 85 3/31/2011 121614 4935 TRAVEL ALL OTHER 15.26 *TOTAL VENDOR VILLAGE OF BUFFALO 69.27 * 988700 ZIMMERMAN HARDWARE 3/25/2011 121453 3224 AP SAO SM EQSGC G 2. 69 *TOTAL VENDOR ZIMMERMAN HARDWARE 2. 69 * **TOTAL POLICE SERVICES 39, 546. 06 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 14 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000010 DEPT NO. 000441 BUILDING & ZONING VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 3-15/10104 121325 3211 PHONE 22. 11 *TOTAL VENDOR CALL ONE 22. 11 * 292499 FSCI 2011258 121592 4913 CONSULTING FEE OT 1, 265. 02 *TOTAL VENDOR FSCI 1, 265. 02 * 396256 IKON 84423748 121392 4111 DEPT EQUIP 69. 11 *TOTAL VENDOR IKON 69. 11 * 396259 IKON OFFICE SOLUTIONS 1027359369 121333 3240 OFFICE SUPPLIES 56. 66 *TOTAL VENDOR IKON OFFICE SOLUTIO 56. 66 * 605128 NEXTEL COMMUNICATIONS 7919215101 121340 3211 PHONE 331.23 *TOTAL VENDOR NEXTEL COMMUNICATIO 331.23 * 605154 NFPA 5156375Y 121519 3218 SUB PUB 348. 95 *TOTAL VENDOR NFPA 348. 95 * 805570 RICHARD SPARLING III SPRING 5-1 121346 3213 TRAVEL PER DIEM 130. 00 SPRING 5-1 121346 3112 TRAVEL PER DIEM 75. 00 *TOTAL VENDOR RICHARD SPARLING II 205. 00 * 842000 THOMPSON ELEVATOR INSP. 110869 121427 4913 CONSULTING FEES 0 43. 00 *TOTAL VENDOR THOMPSON ELEVATOR I 43. 00 * 903220 VILLAGE OF BUFFALO GROVE 3/23/2011 121433 3112 PT TRAVEL RECEPT 34. 00 3/23/2011 121433 3112 PT TRAVEL RECEPT 20. 00 3/23/2011 121433 3215 PT TRAVEL RECEPT 45.39 *TOTAL VENDOR VILLAGE OF BUFFALO 99.39 **TOTAL BUILDING & ZONING 2, 440.47 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 15 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 32250 ALDRIDGE ELECTRIC, INC. 63023 121320 3913 STREETLIGHTS 2, 216. 14 *TOTAL VENDOR ALDRIDGE ELECTRIC, I 2, 216. 14 * 32250 ALDRIDGE ELECTRIC, INC. MULTIPLE 121352 3913 STREET LIGHTS 4, 717.44 *TOTAL VENDOR ALDRIDGE ELECTRIC, I 4, 717.44 * 36865 AMERICAN SEAMLESS 93 121321 3916 BUILDING & FAC 1, 700. 00 *TOTAL VENDOR AMERICAN SEAMLESS 1, 700. 00 * 51039 ARCO MECH EQUIP SALES 11823 121322 3916 BUILDING & FAC 4, 800. 00 *TOTAL VENDOR ARCO MECH EQUIP SAL 4, 800. 00 * 62260 BADE PAPER PROD INC 17819300 121532 3250 SUPPLIES ALL OTHE 119. 00 *TOTAL VENDOR BADE PAPER PROD INC 119. 00 * 91700 G.W. BERKHEIMER CO, INC. 480505 121360 3250 SUPPLIES ALL OTHE 76. 92 *TOTAL VENDOR G.W. BERKHEIMER CO, 76. 92 * 152706 COM-ED 3-8/127830 121369 3825 ELECTRIC STREET L 181.76 *TOTAL VENDOR COM-ED 181.76 * 152761 COM ED 3-11/03073 121331 3825 ELECTRIC STREETLI 8, 215.42 3-8/310802 121329 3825 ELECTRIC WATER & 1, 374.31 *TOTAL VENDOR COM ED 9, 589.73 306910 G & K SERVICES NO CHICAGO 1058545026 121537 3114 UNIFORM RENTAL 79.24 1058542468 121332 3114 UNIFORM RENTAL 79.24 *TOTAL VENDOR G & K SERVICES NO C 158.48 * 325900 GRAINGER, INC. MULTIPLE 121542 3250 SUPPLIES ALL OTHE 100.47 *TOTAL VENDOR GRAINGER, INC. 100.47 * 568035 MENARDS LONG GROVE Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 16 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 121552 3913 STREETLIGHTS/SUP 49. 92 *TOTAL VENDOR MENARDS LONG GROVE 49. 92 * 568035 MENARDS LONG GROVE MULTIPLE 121552 3250 STREETLIGHTS/SUP 191. 99 *TOTAL VENDOR MENARDS LONG GROVE 191. 99 * 605128 NEXTEL COMMUNICATIONS 7919215101 121340 3211 PHONE 116.75 *TOTAL VENDOR NEXTEL COMMUNICATIO 116.75 * 779998 SENECA MEDICAL, INC 8540056 121560 3250 SUPPLIES ALL OTHE 72.36 *TOTAL VENDOR SENECA MEDICAL, INC 72.36 * 853701 TUCCORI, SCOTT STEEL TOE 121568 3115 CLOTHING ALLOW 100. 00 *TOTAL VENDOR TUCCORI, SCOTT 100. 00 * **TOTAL BUILDING SERVICES 24, 190. 96 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 17 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 57100 ATLAS BOBCAT, INC. B55816 121435 3821 SNOW & ICE CONTRO 340.40 *TOTAL VENDOR ATLAS BOBCAT, INC. 340.40 * 99998 NEIL MACKLIN SIDE REIMB 121548 3911 SIDE/CURBS/BIKE 697. 00 *TOTAL VENDOR -> ONE-TIME VENDORS 697. 00 * 124112 CARGILL INC. MULTIPLE 121364 3821 SNOW & ICE CONTRO 4, 584. 60 MULTIPLE 121364 3821 SNOW & ICE CONTRO 5, 977. 80 MULTIPLE 121364 3821 SNOW & ICE CONTRO 6, 122.40 MULTIPLE 121364 3821 SNOW & ICE CONTRO 6, 071.40 MULTIPLE 121364 3821 SNOW & ICE CONTRO 7, 437. 00 MULTIPLE 121364 3821 SNOW & ICE CONTRO 4, 590. 00 MULTIPLE 121364 3821 SNOW & ICE CONTRO 6, 131.40 *TOTAL VENDOR CARGILL INC. 40, 914. 60 284555 FLINK COMPANY MULTIPLE 121440 3821 SNOW & ICE CONTRO 2, 034.50 *TOTAL VENDOR FLINK COMPANY 2, 034.50 * 306911 G & K SERVICES MULTIPLE 121382 3114 UNIFORM RENTAL 102.34 1058545030 121540 3114 UNIFORM RENTAL 51. 17 *TOTAL VENDOR G & K SERVICES 153.51 * 351821 HEALY ASPHALT CO LLC 25992MB 121447 3912 STREETS & HIGHWAY 1, 113. 60 *TOTAL VENDOR HEALY ASPHALT CO LL 1, 113. 60 562270 MEADE ELECT. CO. , INC. 650021 121516 3216 MAINT CONTRACT 243.72 *TOTAL VENDOR MEADE ELECT. CO. , I 243.72 * 605128 NEXTEL COMMUNICATIONS 7919215101 121340 3211 PHONE 60.24 *TOTAL VENDOR NEXTEL COMMUNICATIO 60.24 * 906950 VULCAN MAT FIN CO 564091 121452 3912 STREETS & HIGHWAY 947. 65 *TOTAL VENDOR VULCAN MAT FIN CO 947. 65 * Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 18 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 970255 ZARNOTH BRUSH WORKS, INC 0132468 121572 4111 DEPT EQUIP 1, 046.50 *TOTAL VENDOR ZARNOTH BRUSH WORKS 1, 046.50 988700 ZIMMERMAN HARDWARE 3/25/2011 121453 3250 AP SAO SM EQSGC G 24.29 *TOTAL VENDOR ZIMMERMAN HARDWARE 24.29 * **TOTAL STREET OPERATIONS 47, 576. 01 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 19 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000010 DEPT NO. 000462 PUB WRKS ADM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 83451 BAXTER & WOODMAN INC. NPDES PHAS 121323 3112 PROF TRAINING 79. 00 *TOTAL VENDOR BAXTER & WOODMAN IN 79. 00 * 120072 CALL ONE 3-15/10104 121325 3211 PHONE 19.34 *TOTAL VENDOR CALL ONE 19.34 * 419023 OCE IMAGISTICS INC. 727855772 121408 4313 OFFICE EQUIP 156.35 *TOTAL VENDOR OCE IMAGISTICS INC. 156.35 * 605128 NEXTEL COMMUNICATIONS 7919215101 121340 3211 PHONE 49. 62 *TOTAL VENDOR NEXTEL COMMUNICATIO 49. 62 * **TOTAL PUB WRKS ADM 304.31 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 20 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000010 DEPT NO. 000463 FORESTRY VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 51210 ARLINGTON POWER EQUIP 458584 121355 3250 SUPPLIES ALL OTHE 226.23 *TOTAL VENDOR ARLINGTON POWER EQU 226.23 * 306912 G & K SERVICES 1058542470 121383 3114 UNIFORM RENTAL 63.42 1058545028 121458 3114 UNIFORM RENTAL 63.42 *TOTAL VENDOR G & K SERVICES 126. 84 * 605128 NEXTEL COMMUNICATIONS 7919215101 121340 3211 PHONE 218.74 *TOTAL VENDOR NEXTEL COMMUNICATIO 218.74 * **TOTAL FORESTRY 571. 81 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 21 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 205 A & A BODY SHOP, INC. 41177 121454 4218 CONTRACT AUTO SER 6, 440.77 *TOTAL VENDOR A & A BODY SHOP, IN 6, 440.77 51150 ARLINGTON HEIGHTS FORD MULTIPLE 121354 4213 AUTO PARTS 123.50 MULTIPLE 121434 4213 AUTO PARTS 261.41 MULTIPLE 121434 4213 AUTO PARTS 175. 14 *TOTAL VENDOR ARLINGTON HEIGHTS F 560. 05 84100 BEACON SSI, INC 66456 121359 4111 DEPT EQUIP 1, 108.52 *TOTAL VENDOR BEACON SSI, INC 1, 108.52 134595 CERTIFIED FLEET SERVICES MULTIPLE 121365 4213 AUTO PARTS CON AU 118. 16 MULTIPLE 121365 4218 AUTO PARTS CON AU 198. 00 *TOTAL VENDOR CERTIFIED FLEET SER 316. 16 139074 CHICAGO INT'L TRUCK 112046421 121437 4213 AUTO PARTS 102. 62 *TOTAL VENDOR CHICAGO INT'L TRUCK 102. 62 196531 DUROWELD COMPANY INC 18937 121374 4218 CONTRACT AUTO SER 475. 00 *TOTAL VENDOR DUROWELD COMPANY IN 475. 00 204600 EL-COR INDUSTRIES, INC 59660 121380 4213 AUTO PARTS 35. 62 *TOTAL VENDOR EL-COR INDUSTRIES, 35. 62 * 283465 FIRESTONE 129739 121442 4218 CONTRACT AUTO SER 45. 00 *TOTAL VENDOR FIRESTONE 45. 00 * 286650 FORCE AMERICA, INC. 4120106 121444 4213 AUTO PARTS 2, 813.76 *TOTAL VENDOR FORCE AMERICA, INC. 2, 813.76 * 288960 FOSTER COACH SALES, INC. 51074 121445 4213 AUTO PARTS 56.29 *TOTAL VENDOR FOSTER COACH SALES, 56.29 * Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 22 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 306913 G & K SERVICES 1058545027 121446 3114 UNIFORM RENTAL 67. 17 *TOTAL VENDOR G & K SERVICES 67. 17 * 306913 G & K SERVICES 1058542469 121384 3114 UNIFORM RENTAL 67. 17 *TOTAL VENDOR G & K SERVICES 67. 17 * 417000 ILLINI POWER PROD CO C11157 121393 4213 AUTO PARTS 241.50 *TOTAL VENDOR ILLINI POWER PROD C 241.50 * 422505 INTERSTATE BATTERY SYS MULTIPLE 121515 4213 AUTO PARTS 161. 90 *TOTAL VENDOR INTERSTATE BATTERY 161. 90 * 529000 LUND INDUSTRIES, INC. 66947 121402 4213 AUTO PARTS 69. 95 66965 121401 4213 AUTO PARTS 53.45 *TOTAL VENDOR LUND INDUSTRIES, IN 123.40 * 562190 MC MASTER-CARR SUPPLY CO. MULTIPLE 121404 3250 SUP ALL OTHER AUT 41. 65 80621914 121448 4213 AUTO PARTS SUPP A 104.73 MULTIPLE 121404 4213 SUP ALL OTHER AUT 15. 83 MULTIPLE 121404 3250 SUP ALL OTHER AUT 29.26 80273977 121403 4213 AUTO PARTS 18.36 MULTIPLE 121404 4213 SUP ALL OTHER AUT 59.73 80621914 121448 3250 AUTO PARTS SUPP A 25. 17 *TOTAL VENDOR MC MASTER-CARR SUPP 294.73 * 605128 NEXTEL COMMUNICATIONS 7919215101 121340 3211 PHONE 136.25 *TOTAL VENDOR NEXTEL COMMUNICATIO 136.25 * 737241 REINDERS, INC. 132714200 121414 4213 AUTO PARTS 779. 89 *TOTAL VENDOR REINDERS, INC. 779. 89 * 759747 ROYAL TOUCH CAR WASH 1191 121418 4218 CONTRACT AUTO SER 150. 00 *TOTAL VENDOR ROYAL TOUCH CAR WAS 150. 00 * Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 23 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 771154 SAUBER MFG COMPANY PSI148095 121520 4213 AUTO PARTS 39. 05 *TOTAL VENDOR SAUBER MFG COMPANY 39. 05 779910 SECRETARY OF STATE INVEST CAR 121580 4218 CONTRACT AUTO SERV 119. 00 INVEST VEH 121579 4218 CONTRACT AUTO SERV 99. 00 *TOTAL VENDOR SECRETARY OF STATE 218. 00 799135 R. G. SMITH EQUIP CO MULTIPLE 121561 4213 AUTO PARTS 330. 13 *TOTAL VENDOR R. G. SMITH EQUIP C 330. 13 805582 SPAULDING MFG. , INC. 9127 121421 4213 AUTO PARTS 467. 00 *TOTAL VENDOR SPAULDING MFG. , INC 467. 00 807900 SPRING ALIGN 84731 121451 4218 CONTRACT AUTO SER 1, 572. 96 84695 121422 4218 CONTRACT AUTO SER 1, 746.33 *TOTAL VENDOR SPRING ALIGN 3, 319.29 988700 ZIMMERMAN HARDWARE 3/25/2011 121453 4213 AP SAO SM EQSGC G 1.30 3/25/2011 121453 3824 AP SAO SM EQSGC G 15.55 *TOTAL VENDOR ZIMMERMAN HARDWARE 16. 85 **TOTAL CENTRAL GARAGE 18, 148. 12 218. 00 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 24 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000010 DEPT NO. 000466 DRAINAGE SYSTEM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 306914 G & K SERVICES 1058545032 121538 3114 UNIFORM RENTAL 14. 02 *TOTAL VENDOR G & K SERVICES 14. 02 * 306914 G & K SERVICES MULTIPLE 121385 3114 UNIFORM RENTAL 28. 04 *TOTAL VENDOR G & K SERVICES 28. 04 * 605128 NEXTEL COMMUNICATIONS 7919215101 121340 3211 PHONE 30. 12 *TOTAL VENDOR NEXTEL COMMUNICATIO 30. 12 * **TOTAL DRAINAGE SYSTEM 72. 18 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 25 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000010 DEPT NO. 000471 ESDA VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 58183 AT&T MOBILITY X03092011 121436 3211 PHONE 52.46 *TOTAL VENDOR AT&T MOBILITY 52.46 * 888701 USA MOBILITY WIRELESS INC U3588421C 121521 3211 PHONE 240. 08 *TOTAL VENDOR USA MOBILITY WIRELE 240. 08 * **TOTAL ESDA 292.54 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 26 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000010 DEPT NO. 000481 TRANSFER NON-OPER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903140 VILLAGE OF BUFFALO GROVE 3/7/2011 121611 4823 TRANS FIRE PENSIO 386. 96 *TOTAL VENDOR VILLAGE OF BUFFALO 386. 96 * 903200 VILLAGE OF BUFFALO GROVE FEB 2011 121431 4815 TRANS MOTOR FUEL 55, 320.20 *TOTAL VENDOR VILLAGE OF BUFFALO 55, 320.20 * 903240 VILLAGE OF BUFFALO GROVE 3/7/2011 121612 4822 TRANS POLICE PENS 471.29 *TOTAL VENDOR VILLAGE OF BUFFALO 471.29 * **TOTAL TRANSFER NON-OPER 56, 178.45 ***TOTAL CORPORATE FUND 262, 505. 90 782. 00 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 27 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000014 DEPT NO. 000214 PARKING LOT REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 SUSAN FREEMAN REFUND 142 121591 1300 PARKING LOT 35. 00 REFUND #43 121438 1300 PARKING PERMIT ME 35. 00 REFUND #47 121443 1300 PARKING PASS METR 35. 00 *TOTAL VENDOR -> ONE-TIME VENDORS 105. 00 **TOTAL PARKING LOT REVENUE 105. 00 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 28 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000014 DEPT NO. 000503 SPEC REVENUE-PARKING LOT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 152706 COM-ED 3-8/194814 121326 3811 ELECTRIC FAC 1, 634.72 *TOTAL VENDOR COM-ED 1, 634.72 325900 GRAINGER, INC. 9482988251 121459 3916 BUILDING & FAC 51. 17 *TOTAL VENDOR GRAINGER, INC. 51. 17 * 568035 MENARDS LONG GROVE 33271 121517 3916 BUILDING & FAC 33. 98 *TOTAL VENDOR MENARDS LONG GROVE 33. 98 * **TOTAL SPEC REVENUE-PARKING LOT 1, 719. 87 ***TOTAL PARKING LOT FUND 1, 824. 87 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 29 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000020 DEPT NO. 000504 SPEC REVENUE-MFT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 83450 BAXTER & WOODMAN, INC MULTIPLE 121533 4511 STREET MAINT/CONS 18, 978.26 *TOTAL VENDOR BAXTER & WOODMAN, I 18, 978.26 83450 BAXTER & WOODMAN, INC MULTIPLE 121533 4511 STREET MAINT/CONS 2, 359. 67 MULTIPLE 121533 4511 STREET MAINT/CONS 1, 486. 97 *TOTAL VENDOR BAXTER & WOODMAN, I 3, 846. 64 **TOTAL SPEC REVENUE-MFT 22, 824. 90 ***TOTAL MOTOR FUEL TAX FUND 22, 824. 90 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 30 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000042 DEPT NO. 000532 PENSION-FIRE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 589600 MARK MUSSARIO COMP CARDS 121578 4935 ALL OTHER EXPENSES 185.59 *TOTAL VENDOR MARK MUSSARIO 185.59 **TOTAL PENSION-FIRE 185.59 ***TOTAL FIRE PENSION FUND 185.59 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 31 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000048 DEPT NO. 000538 AGENCY-R.H.S. VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 890181 VANT PT TR ACT #800047 C GAG RETI 121525 3130 RHS CONTRIBUTION 6, 211.21 *TOTAL VENDOR VANT PT TR ACT #800 6, 211.21 **TOTAL AGENCY-R.H.S. 6, 211.21 ***TOTAL RETIREE HEALTH SAVINGS 6, 211.21 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 32 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000049 DEPT NO. 000539 HEALTH INSURANCE EXPENSE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 9607 AETNA MAR 14/201 121348 3124 LIFE INSURANCE 3, 300. 84 *TOTAL VENDOR AETNA 3, 300. 84 * 690810 PBA, INC. 4-1/2011 121410 3140 ADMIN SELF STOP L 9, 600. 00 4-1/2011 121410 3141 ADMIN SELF STOP L 55, 052.44 *TOTAL VENDOR PBA, INC. 64, 652.44 * **TOTAL HEALTH INSURANCE EXPENSE 67, 953.28 ***TOTAL HEALTH INSURANCE RESERVE 67, 953.28 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 33 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 3-15/10104 121325 3211 PHONE 179. 19 *TOTAL VENDOR CALL ONE 179. 19 * 204600 EL-COR INDUSTRIES, INC 59572 121378 3250 SUPPLIES ALL OTHE 99.28 59495 121379 4016 HYDRANTS & VALVES 106. 66 *TOTAL VENDOR EL-COR INDUSTRIES, 205. 94 * 306915 G & K SERVICES 1058545031 121457 3114 UNIFORM RENTAL 48. 68 MULTIPLE 121381 3114 UNIFORM RENTAL 146. 04 *TOTAL VENDOR G & K SERVICES 194.72 * 351615 HD SUPP WATERWORKS, LTD 2602803 121460 4015 WATER METERS 575. 00 *TOTAL VENDOR HD SUPP WATERWORKS, 575. 00 * 570131 MID AMERICAN WATER OF MULTIPLE 121518 4013 WATERMAINS & SERV 2, 195. 00 *TOTAL VENDOR MID AMERICAN WATER 2, 195. 00 * 570142 MIDAMERICAN ENERGY CO. 3-10/25550 121337 3814 ELECTRIC WATER & 4, 858.33 3-10/25550 121336 3814 ELECTRIC WATER & 4, 946. 65 3-11/25550 121339 3814 ELECTRIC WATER & 2, 648. 68 3-11/25550 121338 3814 ELECTRIC WATER & 6, 090.43 *TOTAL VENDOR MIDAMERICAN ENERGY 18, 544. 09 * 605128 NEXTEL COMMUNICATIONS 7919215101 121340 3211 PHONE 158. 89 *TOTAL VENDOR NEXTEL COMMUNICATIO 158. 89 * 755950 JEFF ROGERS STEEL TOE 121417 3115 CLOTHING ALLOW 100. 00 *TOTAL VENDOR JEFF ROGERS 100. 00 * 795850 SLUE BR DH KK 2 121575 3112 PROF TRAINING 45. 00 *TOTAL VENDOR SIDE 45. 00 856219 TWIN SUPPLIES, LTD MULTIPLE 121428 4412 SYSTEM IMPROVE 3, 380. 82 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 34 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 121428 4412 SYSTEM IMPROVE 879.45 *TOTAL VENDOR TWIN SUPPLIES, LTD 4, 260.27 * 856219 TWIN SUPPLIES, LTD MULTIPLE 121428 4412 SYSTEM IMPROVE 5, 014. 80 *TOTAL VENDOR TWIN SUPPLIES, LTD 5, 014. 80 * 903100 VILLAGE OF BUFFALO GROVE 3/31/2011 121526 3125 EMP-ER CONT PENSI 5, 673. 96 *TOTAL VENDOR VILLAGE OF BUFFALO 5, 673. 96 988700 ZIMMERMAN HARDWARE 3/25/2011 121453 3250 AP SAO SM EQSGC G 42. 98 3/25/2011 121453 3250 AP SAO SM EQSGC G 17.33 140514/161 121527 3250 SUPPLIES ALL OTHE 10.34 *TOTAL VENDOR ZIMMERMAN HARDWARE 70. 65 **TOTAL WATER OPERATIONS 37, 172.51 45. 00 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 35 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000051 DEPT NO. 000542 SEWER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 3-15/10104 121325 3211 PHONE 744.56 *TOTAL VENDOR CALL ONE 744.56 * 120072 CALL ONE 3-15/10104 121325 3211 PHONE 342.55 *TOTAL VENDOR CALL ONE 342.55 * 152706 COM-ED 3-8/002306 121328 3814 ELECTRIC WATER & 468.54 3-8/510412 121327 3814 ELECTRIC WATER & 21.49 *TOTAL VENDOR COM-ED 490. 03 * 152761 COM ED 3-11/54910 121330 3814 ELECTRIC WATER & 3, 872. 96 *TOTAL VENDOR COM ED 3, 872. 96 285000 FLOLO CORP 377671 121441 4018 LIFT STATION 84.49 *TOTAL VENDOR FLOLO CORP 84.49 * 306916 G & K SERVICES MULTIPLE 121386 3114 UNIFORM RENTAL 41.76 1058545029 121539 3114 UNIFORM RENTAL 20. 88 *TOTAL VENDOR G & K SERVICES 62. 64 * 512500 LAKE CO PUBLIC WORKS DEPT 3/15/2011 121613 3819 LAKE CO TREATMENT 358, 457. 00 *TOTAL VENDOR LAKE CO PUBLIC WORK 358, 457. 00 * 605128 NEXTEL COMMUNICATIONS 7919215101 121340 3211 PHONE 158. 90 *TOTAL VENDOR NEXTEL COMMUNICATIO 158. 90 * 903100 VILLAGE OF BUFFALO GROVE 3/31/2011 121526 3125 EMP-ER CONT PENSI 2, 127.53 *TOTAL VENDOR VILLAGE OF BUFFALO 2, 127.53 * 988700 ZIMMERMAN HARDWARE 3/25/2011 121453 3250 AP SAO SM EQSGC G 19.24 *TOTAL VENDOR ZIMMERMAN HARDWARE 19.24 * **TOTAL SEWER OPERATIONS 366, 359. 90 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 36 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000055 DEPT NO. 000546 SEWER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED ***TOTAL WATER & SEWER FUND 403, 532.41 45. 00 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 37 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 32147 AKT-1 INDUSTRIES, INC 13842 121351 3260 SUPPLIES GOLF COU 66.40 *TOTAL VENDOR AKT-1 INDUSTRIES, I 66.40 * 36721 AMERICLEAN 1ST CLASS INC MULTIPLE 121530 3916 BUILDING & FAC 105. 00 MULTIPLE 121530 3916 BUILDING & FAC 35. 00 *TOTAL VENDOR AMERICLEAN 1ST CLAS 140. 00 * 83460 BAYVIEW LOAN SERVICING 3-10/40000 121584 3392 CPS EXPENSES 5, 462.21 *TOTAL VENDOR BAYVIEW LOAN SERVIC 5, 462.21 * 120072 CALL ONE 3-15/10104 121325 3211 PHONE 272.40 *TOTAL VENDOR CALL ONE 272.40 * 288712 FORE PAR GROUP INC 484418 121377 3917 GOLF COURSE 1, 227.25 *TOTAL VENDOR FORE PAR GROUP INC 1, 227.25 * 306917 G & K SERVICES 3/24/11 121387 3114 UNIFORM RENTAL 232.26 *TOTAL VENDOR G & K SERVICES 232.26 * 313200 GOLDEN WEST INDUST SUPP 2044250 121389 3917 GOLF COURSE 248.40 *TOTAL VENDOR GOLDEN WEST INDUST 248.40 * 418901 IL RECOVERY GROUP INC 2170352 121395 4211 GASOLINE 35. 00 *TOTAL VENDOR IL RECOVERY GROUP I 35. 00 * 468270 J.W. TURF, INC 759906 121396 4111 DEPT EQUIP 25.36 *TOTAL VENDOR J.W. TURF, INC 25.36 * 522902 JOHN DEERE LANDSCAPES / 57034339 121371 3823 CHEM & FERT 1, 600. 00 *TOTAL VENDOR JOHN DEERE LANDSCAP 1, 600. 00 568288 METRO PROF PROD INC MULTIPLE 121553 3260 OFF SUP/SUPPLES G 141. 65 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 38 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 121553 3240 OFF SUP/SUPPLES G 624. 97 *TOTAL VENDOR METRO PROF PROD INC 766. 62 * 570142 MIDAMERICAN ENERGY CO. 2-16/25567 121554 3811 ELECTRIC FAC 7, 237. 65 *TOTAL VENDOR MIDAMERICAN ENERGY 7, 237. 65 * 598263 NATIONAL GOLF GRAPHICS 3988 121555 3260 SUPPLIES GOLF COU 88. 00 *TOTAL VENDOR NATIONAL GOLF GRAPH 88. 00 * 605128 NEXTEL COMMUNICATIONS 7919215101 121340 3211 PHONE 99. 88 *TOTAL VENDOR NEXTEL COMMUNICATIO 99. 88 * 612020 NICOR 3-23/21171 121556 3812 GAS FAC 662.33 *TOTAL VENDOR NICOR 662.33 * 737241 REINDERS, INC. 132935800 121416 4111 DEPT EQUIP 523. 85 *TOTAL VENDOR REINDERS, INC. 523. 85 * 795450 SIGN-A-RAMA, USA 1373 121609 3117 EMP SAFE EQUIP 24. 00 *TOTAL VENDOR SIGN-A-RAMA, USA 24. 00 * 822060 SWID SALES CORP. 24899 121423 4111 DEPT EQUIP 40. 00 *TOTAL VENDOR SWID SALES CORP. 40. 00 * 844355 TITLEIST MULTIPLE 121566 3370 MERCH PURCH 6, 380. 00 2349455 121565 3370 MERCH PURCH 7, 775. 00 2349455 121565 3212 MERCH PURCH 49. 84 *TOTAL VENDOR TITLEIST 14, 204. 84 * 903100 VILLAGE OF BUFFALO GROVE 3/31/2011 121526 3125 EMP-ER CONT PENSI 3, 423.76 *TOTAL VENDOR VILLAGE OF BUFFALO 3, 423.76 * 903640 VGM CLUB CD00003586 121432 3917 GOLF COURSE 795.70 *TOTAL VENDOR VGM CLUB 795.70 * Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 39 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 988700 ZIMMERMAN HARDWARE 3/25/2011 121453 4211 AP SAO SM EQSGC G 21.56 140531/162 121573 3240 OFFICE SUPPLIES 58. 13 3/25/2011 121453 3260 AP SAO SM EQSGC G 152. 61 *TOTAL VENDOR ZIMMERMAN HARDWARE 232.30 **TOTAL GOLF OPERATION-BGGC 37, 408.21 ***TOTAL BUFFALO GROVE GOLF CLUB 37, 408.21 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 40 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 5805 ACE HARDWARE 33248-6 121581 3260 SUPPLIES GOLF COU 13.25 *TOTAL VENDOR ACE HARDWARE 13.25 * 8567 ADT SECURITY SERVICES 41381670 121528 3916 BUILDING & FAC 520.20 *TOTAL VENDOR ADT SECURITY SERVIC 520.20 * 32147 AKT-1 INDUSTRIES, INC 13938 121350 3260 SUPPLIES GOLF COU 126. 00 13676 121582 3260 SUPPLIES GOLF COU 69. 00 *TOTAL VENDOR AKT-1 INDUSTRIES, I 195. 00 * 36775 AMERICAN HOTEL REG CO 2430465 121529 3240 OFFICE SUPPLIES 312. 90 *TOTAL VENDOR AMERICAN HOTEL REG 312. 90 * 57030 ATCO INT'L 10304100 121356 4111 DEPT EQUIP 228. 00 *TOTAL VENDOR ATCO INT'L 228. 00 * 60716 AUTUMN TREE CARE EXPERTS 2288425 121583 4613 GOLF COURSE 130. 00 *TOTAL VENDOR AUTUMN TREE CARE EX 130. 00 * 99850 BEST SANITATION SERVICES 41625 121585 3260 SUPPLIES GOLF COU 337.50 *TOTAL VENDOR BEST SANITATION SER 337.50 * 117800 BURRIS EQUIPMENT CO. PS558444 121363 4111 DEPT EQUIP 124. 93 *TOTAL VENDOR BURRIS EQUIPMENT CO 124. 93 * 120072 CALL ONE 3-15/10104 121325 3211 PHONE 272.40 *TOTAL VENDOR CALL ONE 272.40 * 147200 ARTHUR CLESEN, INC. 267064 121368 3823 CHEM & FERT 2, 470. 00 *TOTAL VENDOR ARTHUR CLESEN, INC. 2, 470. 00 * 153600 CONSERV FARM SUPPLY 1418962 121370 3260 SUPPLIES GOLF COU 97.70 *TOTAL VENDOR CONSERV FARM SUPPLY 97.70 * Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 41 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 188630 DESERT SPRINGS WATER CO 5853 121372 3260 SUPPLIES GOLF COU 90. 00 *TOTAL VENDOR DESERT SPRINGS WATE 90. 00 * 288712 FORE PAR GROUP INC 484417 121376 3917 GOLF COURSE 1, 603. 17 *TOTAL VENDOR FORE PAR GROUP INC 1, 603. 17 306918 G & K SERVICES 3/24/2011 121388 3114 UNIFORM RENTAL 433.56 3/30/2011 121594 3114 UNIFORM RENTAL 108.39 *TOTAL VENDOR G & K SERVICES 541. 95 * 307010 GEMPLER'S, INC MULTIPLE 121593 3260 SUPPLIES GOLF COU 602. 65 *TOTAL VENDOR GEMPLER'S, INC 602. 65 * 325900 GRAINGER, INC. 9486159073 121541 4111 DEPT EQUIP 42. 06 *TOTAL VENDOR GRAINGER, INC. 42. 06 * 351615 HD SUPP WATERWORKS, LTD 2671784 121543 4111 DEPT EQUIP 189. 00 *TOTAL VENDOR HD SUPP WATERWORKS, 189. 00 * 373000 HORNUNGS PRO GOLF SALES 898257 121545 3240 OFFICE SUPPIES 194.77 *TOTAL VENDOR HORNUNGS PRO GOLF S 194.77 * 489240 DEBBY KIPLE PATIO PLAN 121596 3260 SUPPLIES GOLF COU 9. 69 *TOTAL VENDOR DEBBY KIPLE 9. 69 * 515923 LAWSON PRODUCTS, INC. MULTIPLE 121399 3824 SM EQUIP & DEPT E 122.34 0284311 121597 3824 SM EQUIP & TOOLS 44. 89 MULTIPLE 121399 4111 SM EQUIP & DEPT E 143.47 MULTIPLE 121399 3824 SM EQUIP & DEPT E 92.49 *TOTAL VENDOR LAWSON PRODUCTS, I 403. 19 527336 LOGSDON OFFICE SUPPLY MULTIPLE 121400 3260 SUPPLIES GOLF COU 148. 86 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 42 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 121400 3260 SUPPLIES GOLF COU 250. 01 *TOTAL VENDOR LOGSDON OFFICE SUPP 398. 87 * 527338 LO-KO PERFORM COATING INC 1103BC 121599 3917 GOLF COURSE 540. 00 *TOTAL VENDOR LO-KO PERFORM COATI 540. 00 * 562138 MCI COMM SERV 3-17/3P939 121550 3211 PHONE 27.42 *TOTAL VENDOR MCI COMM SERV 27.42 * 568032 MENARD'S MULTIPLE 121405 3260 SUPPLIES GOLF COU 32. 13 62504 121601 3260 SUPPLIES GOLF COU 61.27 *TOTAL VENDOR MENARD'S 93.40 * 568288 METRO PROF PROD INC 042281 121602 3260 SUPPLIES GOLF COU 98. 80 *TOTAL VENDOR METRO PROF PROD INC 98. 80 * 605128 NEXTEL COMMUNICATIONS 7919215101 121340 3211 PHONE 99. 88 *TOTAL VENDOR NEXTEL COMMUNICATIO 99. 88 * 696094 NORTH SHORE GAS #9957 3-17/28279 121557 3812 GAS FAC 1, 379.40 *TOTAL VENDOR NORTH SHORE GAS #99 1, 379.40 696096 NORTH SHORE GAS #3816 3-17/26713 121558 3812 GAS FAC 512. 64 *TOTAL VENDOR NORTH SHORE GAS #38 512. 64 * 717305 PRESTIGE FLAG 331374 121412 3917 GOLF COURSE 360. 12 *TOTAL VENDOR PRESTIGE FLAG 360. 12 * 736930 RICK REED MILES 3/20 121606 3112 PROF TRAINING 233. 60 *TOTAL VENDOR RICK REED 233. 60 * 737241 REINDERS, INC. MULTIPLE 121415 3260 DEPT EQUIP / SUP 74. 94 MULTIPLE 121415 4111 DEPT EQUIP / SUP 445.70 *TOTAL VENDOR REINDERS, INC. 520. 64 * Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 43 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 795450 SIGN-A-RAMA, USA 1373 121609 3117 EMP SAFE EQUIP 40. 00 *TOTAL VENDOR SIGN-A-RAMA, USA 40. 00 * 822060 SWID SALES CORP. 24876 121424 4111 DEPT EQUIP 131. 88 *TOTAL VENDOR SWID SALES CORP. 131. 88 * 842007 THYBONY 000238102 121610 3260 SUPPLIES GOLF COU 13. 17 *TOTAL VENDOR THYBONY 13. 17 * 844355 TITLEIST MULTIPLE 121567 3370 MERCH PURCH 8, 273.54 2241303 121564 3370 MERCH PURCH 5, 883. 00 *TOTAL VENDOR TITLEIST 14, 156.54 * 903100 VILLAGE OF BUFFALO GROVE 3/31/2011 121526 3125 EMP-ER CONT PENSI 2, 848.56 *TOTAL VENDOR VILLAGE OF BUFFALO 2, 848.56 * **TOTAL GOLF OPERATIONS-AGC 29, 833.28 ***TOTAL ARBORETUM GOLF CLUB FUND 29, 833.28 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 44 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000059 DEPT NO. 000550 REFUSE SERVICE OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 821400 WELLS FARGO BANK, NA 3393 121523 4922 SWANCC USER FEES 80, 776.73 *TOTAL VENDOR WELLS FARGO BANK, N 80, 776.73 **TOTAL REFUSE SERVICE OPERATIONS 80, 776.73 ***TOTAL REFUSE SERVICE FUND 80, 776.73 Date: 03/31/11 09: 11 Village of Buffalo Grove Page: 45 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 04/04/11 FUND NO. 000059 DEPT NO. 000550 REFUSE SERVICE OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED ****TOTAL BILLS 912, 870.79 1, 012.59 TO: Dane C. Bragg, Village Manager FROM: Richard A. Kuhl, Deputy Director of Public Works DATE: March 30, 2011 RE: ARBOR DAY PROCLAMATION Dane, 1 have attached the Proclamation which proclaims Friday, April 29, 2011, as Arbor Day in Buffalo Grove. Traditionally, the last Friday in April has been designated as Arbor Day in Illinois. The Proclamation is one of four criteria to qualify for the Tree City USA Award. As in previous years to be designated a Tree City USA, the Forestry Program must comply with four(4) standards. Standard 1: The Village must have a Tree Board or Department. The Plan Commission qualifies as the Tree Board and our Forestry Division qualifies for and complies with this standard. Standard 2: The Village must have a Tree Ordinance. Chapter 12.20 of the Municipal Code and Section 16.50.120 of the Development Ordinance comply with this standard. Standard 3: The Village must have a Community Forestry Program with an annual budget of at least$2.00 per capita. The Village Forestry Program provides for regular care and maintenance of approximately 20,000 parkway trees, and shrubs and trees in open space areas, detention sites and around Village owned facilities. Care and maintenance includes planting, pruning,trimming and removal of trees and shrubs. Additionally,the program includes an information service for residents with questions related to landscape maintenance, landscape plan review for residential, retail/commercial and new development. These activities and the forestry budget of approximately $425,090.00 meet the criteria as outlined in this standard. Standard 4: The Village must participate in an Arbor Day Activity and a Proclamation designating Arbor Day in Buffalo Grove. As part of Buffalo Grove's Arbor Day celebration, the Forestry section will provide and distribute seedlings to all 3rd grade elementary classes in Buffalo Grove. Members of the Forestry Section will be available to speak to 3rd grade classes about Arbor Day and Forestry activities in Buffalo Grove. Staff has submitted the information to support each of the above Standards and for the 23ra consecutive year, the National Arbor Day Foundation has recognized the Village as a Tree City USA. Dane C. Bragg March 23,2011 Page 2 It is with great pride the Forestry Section would like to present the 2010 Tree City USA 23 year award to the Village President and Board of Trustees during the next scheduled Village Board meeting April 4, 2011, and respectfully request that the Village President and Board of Trustees proclaim Friday, April 29, 2011, "Arbor Day"in Buffalo Grove. If you have any questions,please let me know. /C� �. 0 Richard A. Kuhl, Deputy Director of Public Works 1. attachment g:lcommoulopsadmijilmemolardyp4201 I.doe VMLAGE GF BUFFALO GROVE LMIL ,",clamation WHE_ REAS, in 1872 J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees, and WHEREAS, this day, tailed Arbor Day, was first observed with the planting of more than one million trees in Nebraska, and Arbor Day is now observed throughout the nation and the world, and ' WHEREAS, trees reduce the erosion of precious topsoil by wind and water, reduce heating and cooling costs, moderate the temperature, clean the air,produce oxygen and provide habitat for wildlife, and WHEREAS, trees are a renewable resource giving us paper,wood for our homes, fuel for our fires and countless other wood products, and WHEREAS, trees beautify and enhance the economic vitality of our community, and WHEREAS, trees,wherever they are planted, are a source of joy and spiritual renewal, and WHEREAS, the Village of Buffalo Grove has been recognized as a Tree City USA.by the National Arbor Day Foundation and desires to continue the maintenance of our village urban forest; NOW,THEREFORE, BE_IT KNOWN THAT I ELLIOTT HARTSTEIN, PRESIDENT OF THE VILLAGE OF BUFFALO GROVE ALONG WITH THE BOARD`OF TRUSTEES, do hereby proclaim April 29, 2011 Arbor Day in the Village of Buffalo Grove, and call upon all citizens and civic organizations to support efforts to protect our trees and woodlands and to support our Village Urban Forestry Program. DATED THIS 4"' DAY OF APRIL 2011. •I i Village Clerk '; g Village President ORDINANCE NO.2010- AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW,THEREFORE,BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE,COOK AND LAKE COUNTIES,ILLINOIS.As follows: Section 1. Subsection A.of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows: A. Class A. Licensee and d/b/a Address 1. Luma Limited.d/b/a Lou Malnati's 85 South Buffalo Grove Road 2. Select Restaurants,Inc.d/b/a Winberie's Restaurant 800 Lake-Cook Road and Bar 3. Rack `Em Up Chicago,Inc. 312 McHenry Road 4. Zaa,Inc.d/b/a Little Italian 1175 McHenry Road 5. The Schwaben Center 301 Weiland Road 6. Mongolian BBQ Palace,Inc. 154-158 McHenry Road 7. Outback/Chicago-I,Limited Partnership 720 Lake-Cook Road d/b/a Outback Steakhouse 8. Foods by M.E.I1I,Inc.d/b/a 1281 W.Dundee Road The Melting Pot Restaurant 9. Las Palmas Restaurant,Inc. 86 W.Dundee Road 10 JBM Hospitality,LLC d/b/a 48 Raupp Boulevard Village Bar&Grill 11. Midas Banquets,Inc.d/b/a Astoria Banquets 1375 W.Dundee Road 12. Progressive Management Services,LLC 401 Half Day Road 13. EsKape Entertainment Center LLC 350 McHenry Road 14. Cafe Madras,Inc.d/b/a India House 228 McHenry Road 15. Mt.Diamond Corp.d/b/a Kum Kang San Restaurant 1329 W.Dundee Rd. 16. Cy's Crab House North,Inc.d/b/a 301 North Milwaukee Avenue Adam's Roadhouse Sports Bar&Grill 17. Chicago Indoor Racing LLC 301 Hastings Lane 18. Chef Adam,Inc.d/b/a 301 Weiland Road The Grove Banquets and Catering 19 International Shish Kebob House 161 Dundee Road d/b/a Pita City 20. La Minita,Inc.d/b/a 220 N.Milwaukee Avenue Mi Mexico Mexican Restaurant 21. JPJK,Inc.d/b/a Wooil Restaurant 185 N.Milwaukee Avenue 22. Prairie House Tavern LLC 2710 Main Street Section 2 A. A Class A license Prairie House Tavern LLC,2710 Main Street is hereby reserved. The Class A license previously reserved for Prairie House Realty LLC at 2710 Main Street is revoked B. This Section shall not be codified. Section 3 This Ordinance shall be in full force and in effect from and after its passage and approval. AYES: NAYS: ABSENT: PASSED: APPROVED: Village President ATTEST: Village Clerk ORDINANCE NO. 2011- AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE,COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. Subsection E. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows: E. Class E. Licensee and d/b/a Address 1. Hanabi, Inc. d/b/a Hanabi Japanese Restaurant 734 S. Buffalo Grove Road 2. Continental Restaurant, Inc. 782 S. Buffalo Grove Road 3. Best In Town, Inc. d/b/a Giordano's of Buffalo Grove 270 North Mc Henry Road 4. Austin Koo's Take Outs Co. d/b/a 1663 N. Buffalo Grove Road Dragon Fire: An Asian Eatery 5. Grande Jakes Fresh Mexican Grill in BG, Inc. 205 Dundee Road 6. Dvash, Inc. d/b/a Dasarang Restaurant 706 S. Buffalo Grove Road Section 2 A.. A Class E license is rescinded for Oishii Thai, Inc., 1113 Weiland Road subject to the applicant completing all village requirements for said license. B. This Section 2 shall not be codified. Section 3 This Ordinance shall be in full force and effect from and after its passage and approval. AYES: NAYS: ABSENT: PASSED: , 2010 APPROVED: , 2010 Village President ATTEST: Village Clerk INVITATION FOR BIDS DOCUMENT 00100 RECEIPT OF BIDS Sealed Bids are invited and will be received by the Village of Buffalo Grove for the Sanitary and Storm Sewer Televising for the Year 2011 on behalf of the Village of Buffalo Grove, Village of Glenview, Village of Lincolnshire, Village of Northbrook, and Village of Wilmette (hereinafter referred to collectively as Owner). Bids will be received at 50 Raupp Boulevard (Office of Village Clerk), Buffalo Grove, Illinois 60089 until 10:00 a.m. on Thursday, April 28, 2011, at which time they will be publicly opened and read. Bids should be sealed and marked "Sanitary and Storm Sewer Televising for the Year 2011". Detailed specifications are available at the Department of Public Works, Engineering Division, 51 Raupp Boulevard, Buffalo Grove, Illinois 60089. Phone: (847) 459-2523 GENERAL DESCRIPTION OF WORK It is the Owner's intent to determine the structural condition of both sanitary and storm sewers through internal Closed Circuit Television (CCTV) inspection. The Owner also intends to determine the locations and quantity of clear water entering the sanitary sewers by concurrent dyed-water flooding of adjacent storm sewers. This work is subject to the wage provisions of the Illinois Prevailing Wage Act. 820 ILCS 130/0/01 et seq. This work is subject to the Illinois Substance Abuse Prevention on Public Works Projects Act. 820 ILCS 265/1 et seq. BID SECURITY Each Bid shall be accompanied by a certified or cashier's check payable to the order of the Village of Buffalo Grove, or a satisfactory bid bond executed by the Bidder and a surety company, in an amount not less than five percent (5%) of Bidder's maximum bid price as a guarantee that the Bidder will within fifteen (15) calendar days after the date of the award of a contract execute a separate Agreement and file bonds and insurance as required by the Bid Documents and Specifications with each individual Village if his Bid is accepted. If the successful bidder fails to execute and file the Agreements, bonds and insurance as required by the Bid Documents and Specifications, the amount of the security submitted with his Bid shall be forfeited, not as a penalty but as liquidated damages. HOLDING OF BIDS No Bid shall be withdrawn after the opening of bids without the consent of the Owner, for a period of sixty (60) days after the scheduled time of closing bids. QUALIFICATION OF BIDDERS It is the intention of the Owner to award a contract only to the Bidder who furnishes satisfactory evidence that they have the requisite experience and ability and that they have sufficient capital, facilities and plant to enable them to prosecute the work successfully and promptly, and to complete the work within the time named in the Bid Documents and Specifications. The Owner may make such investigations as he deems necessary to determine the ability of the Bidder to perform the work, and the Bidder shall furnish to the Owner all the information and data for this purpose as the Owner may request. The Owner reserves the right to reject any Bid if the evidence submitted by, or investigation of such Bidder fails to satisfy the Owner that such Bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional Bids will not be accepted. AWARD OF CONTRACT The Owner reserves the right to reject any and all Bids, to waive any informalities in bidding, or accept the bid that, in its opinion, will serve its best interests. Dated at Buffalo Grove, Illinois, this 6 day of April, 2011. BID DOCUMENTS AND SPECIFICATIONS Due: April 28,2011, 10:00 AM Sanitary and Storm Sewer Televising for the Year 2011 Last Revised:03/30/11 2 R � �� IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII N u R: QD 4 D RD \ C" 1 CD 15 w CD 0 \ n, � �, ,0 � I W I t Q � w w : LO :.p \ 1 9, .. z O 1 a I p Y 1 aa:N 1 a ; I a:;Y r I p CCt a I a a,....1 a w,....1 O 1 l 1 0 U O Q 1 I 1 D WARRANTY DEED - (Corporation to Corporation) THE GRANTOR, MITROFF GROUP, LTD., an Illinois corporation, having an address of 2340 S. Arlington Heights Road, Arlington Heights, Illinois 60005, for and in consideration of Ten and No/100 ($10.00) DOLLARS, and other good and valuable consideration, in hand paid, CONVEYS and WARRANTS to Grantee, the VILLAGE OF BUFFALO GROVE, an Illinois municipal corporation, having an address of 50 Raupp Boulevard, Buffalo Grove, Illinois 60089, the following described Real Estate situated in the County of Lake, in the State of Illinois,to wit: LOT 24 Ilv WHISPERING LAKES ESTATES SUBDIVISION, BEING A SUBDIVISION IN THE NORTHEAST 1/4 OF SECTION 28, TOWNSHIP 43 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED DECEMBER 16, 2005 AS DOCUMENT NUMBER 5915929, IN LAKE COUNTY,ILLINOIS. Permanent Real Estate Tax Number: 15-28-219-003 Address of Real Estate: Vacant Land on Joseph Court, Buffalo Grove, Illinois 60089 Subject to: Covenants, conditions, and restrictions of record, private, public and utility easements; special governmental taxes or assessments for improvements not yet completed; unconfirmed special governmental taxes or assessments; general real estate taxes for the year 2010 and subsequent years. Hereby waiving all rights, TO HAVE AND TO HOLD said premises forever. EXEMPT UNDER REAL ESTATE TRANSFER TAX ACT S CTION 4 PARAGRAPH B. DATE SIGNATURE [SIGNATURE(S) TO APPEAR ON FOLLOWING PAGE] IN'WITNESS WHEREOF,the Grantor has caused its name to be signed to these presents this day of aVQytq bee- , 2010. MITROFF GROUP, LTD., an Illinois corporation - By: Name: Daniel P_ Kovacevic Title: VP—SecretarV/Treasurer STATE OF ILLINOIS ) ) SS. COUNTY OF COOK ) 1, the undersigned, a Notary Public in and for said County, in the State aforesaid, DO HEREBY CERTIFY that DANIEL P. KOVACEVIC, the Vice President - Secretary/Treasurer of MITROFF GROUP, LTD., an Illinois corporation, is personally known to me to be the same person whose name is subscribed to the foregoing instrument, appeared before me this day in person, and acknowledged that he signed, sealed and delivered the said instrument as his free and voluntary act, and as the free and voluntary act of the corporation, for the uses and purposes therein set forth. Given under my hand and official seal,this �GL day of Commission expires �"�� 20 OFFICIAL SEAL KIMBERLY A FRANCK NOTARY PUBUC-STATE OF IWNOIS NOTARY PUBLIC MY COMMISSION EXPIRES:0111614 -------------------- Prepared by: After recordin mail to: David J. O'Keefe,Esq. 051 LC-(�(�-k R-j�Ys P- Thompson Coburn LLP t f+ys A" + z/Mt-te-y-r't-f} 55 E. Monroe, 37"' Floor ;L Z S, X f1 S ftt ti-��Q� Chicago,Illinois 60603 P O P,<< P-1 0 66-, 57�-- c o o Send subsequent tax bills to: �a-6 u r7 s0 Rpta P pt-u D- j?ck R(_0 �Rd yE� -� 6 00 " TAX AGREEMENT In consideration of the following covenants and agreements and other good and valuable consideration, it is agreed by and between the parties hereto that the Seller, Mitroff Group, Ltd., an Illinois corporation, shall pay any and all real estate taxes due on the following described property to the effective date of the exemption granted to the Village of Buffalo Grove, an Illinois municipal corporation, by the County of Lake and other taxing authorities. When the real estate tax bill for said property is issued, Mitroff Group, Ltd. shall pay its proportionate share of said taxes due pursuant to this Agreement for the real property commonly identified as: LOT 24 IN WHISPERING LAKES ESTATES SUBDIVISION, BEING A SUBDIVISION IN THE NORTHEAST 1/4 OF SECTION 28, TOWNSHIP 43 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED DECEMBER 16, 2005 AS DOCUMENT NUMBER 5915929,IN LAKE COUNTY, ILLINOIS. Permanent Real Estate Tax Number: 15-28-219-003 It is understood and agreed that the Village of Buffalo Grove will act in an expeditious manner in applying for the real estate tax exemption for the subject property. � ll This Agreement is dated this day of V2"f iI , 2010. MITROFF GROUP,LTD., an Illinois corporation By: Name: Daniel P. Kovacevic Title: VP—Secretary/Treasurer Accepted by: VILLAGE OF BUFFALO GROVE, an Illinois municipal corporation By: Name: Title: INTEROFFICE MEMORANDUM ' TO: GHIDA NEUKIRCH FROM: BRIAN SHEEHAN SUBJECT: PROPOSED AMMENDMENTS TO THE FENCE CODE. DATE: MARCH 30, 2011 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... At the request of the Village Board, I have prepared the attached ordinance which amends the current fence code to allow fences in most residential districts to be installed up to a height of six feet. The section of the fence code concerning the height of fences on lots that are adjacent to the golf course properties was not modified. The Construction and Appearance Section of the ordinance was amended to address two issues that were brought up during the course of discussions on this issue: 1. the overall height of the fence posts in relation to the fence itself; and 2. providing frost protection for the fences that will have more of a weight and wind load on them due to their height. Additionally, as requested I have attached a copy of the Police Departments recommendation concerning fence height as it would relate to police operations. Brian Sheehan Deputy Building Commissioner/Operations Attachments 3/30/2011 ORDINANCE NO. 2011— AN ORDINANCE AMENDING CHAPTER 15.20, FENCE CODE, OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE, VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970. NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS AND PURSUANT TO ITS HOME RULE AUTHORITY: Section 1. Section 15.20.040 of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows: 15.20.040 - Residential districts. The following restrictions apply in residential districts: A. Fences may be erected, placed and maintained to a height not to exceed six feet above ground level. No fence shall be located nearer to the street than the front line of the building. It shall be permissible to erect a fence on a lot up to the lot line at the rear of a lot where the front and rear of the lot are both on a street. No fence may be erected to a height exceeding three feet above the street grade within forty-five feet of the intersection of any curb-lines or street lines projected. B. Fences may be erected, placed and maintained on corner lots to a height not to exceed six feet above ground level. No such fence shall be located nearer to any street than the building setback line. C. Fences may be erected, placed and maintained around patios to be a height not to exceed six feet above ground level or six feet above a wood deck. No such screening structure shall be located nearer to any interior lot line than permitted for the main building. D. Fences, to a height not to exceed six feet, may be erected,placed and maintained along a shared lot line between residentially zoned property and: 1. Nonresidentially zoned property; 2. Major streets and highways (as defined in the Village Transportation Plan); or 3. A railroad right-of-way. Section 2. Section 15.20.090 of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows: 15.20.090 - Construction and appearance. A. The finished side of all fences shall face the front, rear, side and street lot lines. Page 1 of 2 B. Fence posts may not extend above the height of the fence by more than the height of the decorative post cap, or six inches, whichever is greater. C. Fence posts for fences over five feet in height shall extend below the frost line, or be secured to a pier which extends below the frost line. Section 3. If any section, paragraph, clause or provision of this ordinance shall be invalid, the invalidity thereof shall not affect any other provision of this ordinance. Section 4. Any person violating any portion of this ordinance shall be punished according to the provisions of Chapter 1.08 of the Buffalo Grove Municipal Code. Section 5. This ordinance shall be in full force and effect from and after its passage, approval and publication. This ordinance may be published in pamphlet form. AYES: NAYS: ABSENT: PASSED: APPROVED: ATTEST: APPROVED: Village Clerk ELLIOTT HARTSTEIN, Village President Page 2 of 2 Fw: Fence Height Steve S Balinski to: Brian P Sheehan 03/15/2011 01:10 PM Cc: Dane C Bragg,Ghida Neukirch From: Steve S Balinski/VOBG To: Brian P Sheehan/VOBG@VOBG Cc: Dane C BraggNOBG@VOBG,Ghida NeukirchNOBG@VOBG Brian, I concur with the recommendation provided by Officer Jamil. The issue of a six foot fence vs. a five foot fence has negligible impact on police operations. The days of jumping over a five or six foot fence to apprehend a felon is relatively nonexistent. Officers are trained in situations when their visibility is limited, to secure the surrounding area and make the appropriate entry, that is tactically proficient. Trained police dogs are a reasonable alternative. I do like the suggestion that would require a board on board type of fence. I believe several of our surrounding neighbors have a provision in place that requires this type of fence.A board on board fence does provide some visibility to our officers. The bottom line..........................there are no concerning police issues relevant to a six foot fence. Thanks. Call with Q's. Steve S Balinski Chief of Police Village of Buffalo Grove 46 Raupp Blvd Buffalo Grove IL, 60089 847-459-2575-Office 847-459-5252- Fax -----Forwarded by Steve S BalinskiNOBG on 03/15/2011 12:34 PM- -From: Paul M JamiINOBG To: Sieve S BalinskiNOBG@VOBG Cc: Michael SzosNOBG@VOBG,Roy H BethgeNOBG@VOBG, Pglipps@aol.com Date: 03/10/2011 11:48 AM Subject: Fence Height Chief, In reviewing the issue of a 5'foot vs a 6'ft fence, I would offer the following. The Village currently has a 5' foot, fence height ordinance in residential areas. I realize there is the traditional argument that supports the lower fence option, especially from the CPTED (Crime Prevention Through Environmental Design) viewpoint, but we just haven't seen this to be an issue in our jurisdiction. This may be more of an issue in larger, urban areas such as Chicago. Fencing is typically used to define the property boundary, keep domesticated animals from roaming, protect children and to afford a sense of privacy to the homeowner. A person who has the intent to hide behind a fence to commit a burglary or other crime, has that same ability with either height option. There is always the thought that our Police Officers are able to see and possibly climb over a 5'foot fence easier than a 6'foot fence, but the frequency of this need is very limited. On a different note, there is some value in a board on board type fence from a Crime Prevention standpoint, in that, it offers the ability to stand at an angle and see through the fence. So, in summary, I think one can create an argument for either side of the fence, but I don't think there is enough of a Law Enforcement issue with the 12" increase to restrict the change. I asked for the thoughts from others within our Department and received several responses,who all agreed that the difference was not a concern. I hope this helps, Paul Paul Jamil Crime Prevention Officer Buffalo Grove Police Department 847-459-2560 RESOLUTION NO. 2U11 — A RESOLUTION APPROVING ANAGREEMENT FOR CONSTRUCTION ENGINEERING SERVICES FOR THE PUMP HOUSE NO, 7 DEEP WELL PROJECT VVHEREAS, the Village of Buffalo Grove is a Homo Rule Unit pursuant to the Illinois Constitution of1970; and VVHEREAS, the Village desires to proceed with the construction of new deep well at Pump Station No. 7. NOW, THEREFORE. BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, LAKE AND COOK COUNTIES, |LL|NO|S. asfollows: Section_1: The attached letter proposal, Reference: "Proposal to Provide Construction Management Services for the New Deep Well at Pump Station No. 7^ io hereby approved. Section 2: The Village Manager is hereby authorized and directed to execute the Agreement. A copy of said Agreement is attached hereto and made o pert hereof. AYES: NAYES: ABSENT: PASSED: 2011 APPROVED: 2011 APPROVED: Village President ATTEST: Village Clerk /� cOM AECOM /��` 303 East Wacker Drive r Suite 600 Chicago,IL 60601 www.aecom.com March 14, 2011 VILLAGE OF BUFFALO GROVE MAR 15 Z011 I Mr. Gregory P. Boysen, P.E. Director of Public Works pW ADMIN Village of Buffalo Grove �-- 51 Raupp Boulevard Buffalo Grove, IL 60089-2198 Reference: Proposal to Provide Construction Management Services for the New Deep Well at Pump Station No. 7 Dear Mr. Boysen: This letter constitutes the Proposal of AECOM Technical Services, Inc. ("AECOM") to perform certain services as an independent consultant for the Village of Buffalo Grove, Illinois (hereinafter "Client"). Scope of Services: Per your request, AECOM Technical Services, Inc. is pleased to provide this Proposal for the above-referenced project. Our understanding of the project is that the Village wishes AECOM to provide construction management services for the New Deep Well at Pump Station No. 7 project. The following table breaks down the tasks that are anticipated during construction of this project along with the man-hours estimated to complete each task. Also, this Proposal is based upon one-hundred and twenty (120) hours of field observation services. If additional services are required, our cost will increase. Task Description Man-hours 1. Attend re-construction meeting 6 2. Respond to request for information RFI's 10 3. Review of shop drawings and submittals 70 4. Field observation services 120 5. Review of pay estimates and quantities 30 6. Preparation of punch list 8 7. Preparation of record drawings 26 Preparation and review of Change Orders, including 8' providingopinion of probable construction costs 32 Total 302 \\Uschgl-ntl\cteadmin\Dept.Adm\Water\Proposals\CRL Proposals\031411 Boysen.doc AXOM Mr. Gregory P. Boysen, P.E. March 14, 2011 Page 2 We propose to perform the engineering services for this project for a fee equal to two and twenty-five hundredths (2.25) times the "salary costs of engineering and technical personnel" expended in performing the work, the term "salary costs of engineering and technical personnel" shall mean the actual wages paid to those members of staff who are classified as officers, engineers, technicians, draftsmen and field party personnel and who perform services under this Agreement plus employees' benefits, which include state and federal taxes, social security, employment and retirement benefits as defined in American Society of Civil Engineers (ASCE) Manual No. 45. The cost will not exceed $42,000.00 without further authorization. AECOM shall be an independent contractor for purposes of the Scope of Work set forth above. AECOM shall be entitled to rely upon any documentation and materials provided to AECOM in performing the Scope of Work. It is understood that no one, other than the Client, is entitled to rely (subject to the limitations set forth herein) upon the documents provided by AECOM in accordance with this agreement. AECOM shall provide you with an invoice each month. The parties agree that they will comply with the terms of the Illinois Local Government Prompt Payment Act, 50 ILCS 501/1, et seq. (the "Act"), and that the provisions of the Act will control with respect to any failure by Buffalo Grove to pay in a timely manner." AECOM shall maintain professional liability insurance for its work, with the limits of $5,000,000 per claim and in aggregate. AECOM shall also maintain Commercial General Liability insurance with the limits of $1,000,000 per occurrence and in aggregate and Workers' Compensation insurance with the statutory limits. However, AECOM represents only that it will perform its services in accordance with the standards of care and diligence normally practiced by recognized engineering firms in performing services of a similar nature at the time such services are performed. AECOM makes no other warranties either express or implied. AECOM shall not be responsible for the removal or remediation of any environmental contaminants or hazardous materials that may be found at the property and AECOM shall not be responsible for the means, methods or procedures of any other contractor or subcontractor, nor shall AECOM be responsible for the safety of any individuals other than its own employees. You may terminate the services upon written notice to us. Upon termination of the services, you will be obligated to pay AECOM only that portion of the fixed price equal to the costs incurred for the services performed to the date of termination, provided that the same shall in no event be less than the fair value of the services completed in relation to the total fixed price, and neither party shall have any further liability to the other. This letter, including those attachments specifically referenced in this letter, sets forth the full and complete proposal of AECOM and it sets forth the full and complete agreement of the parties with respect to the Services to be provided hereunder, and it supersedes any and all proposals, agreements and representations made or dated prior thereto. Modifications or amendments to this agreement must be in writing and executed by a duly authorized representative of each party. This agreement is for the exclusive benefit of you and AECOM and not for the benefit of any third party. \\Uschgl-ntt\cteadmin\Dept.Adm\Water\Proposals\CRL Proposals\031411 Boysen.doc AZCOM Mr. Gregory P. Boysen, P.E. March 14, 2011 Page 3 It is understood and agreed that, with respect to Project site health and safety, AECOM is responsible solely for the safe performance by its field personnel of their activities in performance of the required services. It is expressly agreed that AECOM's professional services hereunder do not involve any responsibility for the protection and safety of persons on and about the Project nor is AECOM to review the adequacy of job safety on the Project. AECOM is not responsible for supervising, directing, controlling, or otherwise being in charge of the construction activities at the Project site; or supervising, directing, controlling, or otherwise being in charge of the actual work of the contractor, its subcontractors, or other materialmen or service providers not engaged by AECOM. If this proposal is acceptable to you, please have two copies of this letter signed by an authorized representative in the space provided below, indicating your agreement with the terms and conditions of this letter, and return one of them to me. Very truly yours, AECOM TECHNICAL SERVICES, INC. Cuneyt Feizoulof, PE Vice President CRL AGREED AND ACCEPTED: By: Title: Date: \\Uschgt-ntt\cteadmin\Dept.Adm\Water\Proposals\CRL Proposals\031411 Boysen.doc 3/28/2011 ORDINANCE NO.2011- ORDINANCE AMENDING TITLE 10 OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE (PEDESTRIANS SOLICITING RIDES OR BUSINESS) WHEREAS, the Village of Buffalo Grove is a Home Rule unit pursuant to the Illinois Constitution of 1970; and, WHEREAS, the Village has historically allowed local non-profit groups to have representatives stand in the roadways collecting funds for charitable purposes or charitable organizations; and WHEREAS, it is recommended that a limit on the overall number of sanctioned events be established to improve the safety of drivers and persons in the roadway to the maximum extent possible; NOW,THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1: Section BG-11-1006 of Chapter BG-11 of Title 10 of the Village of Buffalo Grove Municipal Code, is hereby amended by adding thereto the following: I. No permit shall be granted for a period of more than three(3)days'duration. J. Permits shall be limited to no more than two(2)per calendar year for each charitable organization. Section 2: Any person violating any portion of this Chapter shall be punished according to the provision of Chapter 1.08 of the Buffalo Grove Municipal Code. Section 3: This Ordinance shall be in full force and effect from and after its passage,approval and publication as provided by law. This Ordinance may be published in pamphlet form. AYES: NAYES: ABSENT: PASSED: 2011 APPROVED: 2011 PUBLISHED: 2011 APPROVED: Village President ATTEST: Village Clerk /�/{— COM AECOM � 303 Eaet Wacker Drive Suite 600 Chicago,IL 60601 www.aecom.com March 11, 2011 Mr. Gregory P. Boysen, P.E. Director of Public Works Village of Buffalo Grove 51 Raupp Boulevard Buffalo Grove, Illinois 60089-2198 Reference: Village of Buffalo Grove, Illinois New Deep Well at Pump Station No. 7 AECOM Project No. 60147929 Dear Mr. Boysen: Bids for the above-referenced project as covered by the Bid Form, Agreement Form and Contract Documents prepared by AECOM Technical Services, Inc. (AECOM), were received until 11:00 a.m., Local Time, on Wednesday, March 9, 2011 by the Village of Buffalo Grove, Illinois. Shortly thereafter, the bids received were opened and the total Base Bid prices were read aloud. Three (3) bids were received. At the conclusion of the reading of all of the bids received, the Engineer was authorized by the Village to review all bids received and to prepare an official breakdown of all information received. In compliance therewith, we submit our record of all bids received consisting of three (3) sheets, certified by our Mr. Chad R. Laucamp, P.E., and attached hereto. The bids are tabulated in order of the low base bidder first and the second low base bidder second, etc. A summary of the corrected bids received is listed below: CONTRACTOR TOTAL TOTAL COST BASE BID Layne-Western $1,323,780.00 $1,609,715.00 Municipal Well & Pump $1,476,875.00 $1,785,575.00 Water Well Solutions $1,602,620.00 $1,886,050.00 Engineer's Estimate $1,406,500.00 $1,656,900.00 The low base bid was submitted by Layne-Western, in the amount of $1,323,780.00, and is $82,720 or 5.9 percent below the Engineer's Estimate. In addition, the low base bid is $153,095 or 10.4 percent below the second low bidder. P:\P60147929T00_Correspondence\031111•Boyson.doc "COM Mr. Gregory P. Boysen, P.E. March 11, 2011 Page 2 In our opinion, the Village received good bids and all of the bids received generally adhered to the Contract Documents. The following exceptions are noted on the two (2) lowest bids: Layne-Western • The total (figures) written in for Bid Item No. 8 should have been $22,800.00, not $22,880.00, as was written in the field. This amount has been corrected on the attached bid tabulation. • A letter from Layne-Western dated March 9, 2011 (copy attached) accompanied the bid which indicated that Layne-Western was advised by both well pump manufacturers that only a one (1) year warranty could be furnished for their supplied equipment, not the five (5) year warranty required to be provided per the specifications. A subsequent letter from Layne-Western, dated March 10, 2011 (copy attached), clarified that Layne-Western extends the terms and conditions of Flowserve/Byron Jackson's warranty for the remaining four (4) years, including the labor and equipment costs to remove and reinstall the pumping equipment, as per the requirements of the specifications. • The Village of Buffalo Grove Public Contract Certification document was missing from the bid submittal. This document has since been provided (copy attached). ■ The Designation of Subcontractor Form was missing from the bid submittal. This document has since been provided (copy attached). Municipal Well & Pump • No exceptions. Layne Western is the apparent low bidder with a Base Bid amount of $1,323,780.00. If all of the Supplemental Bid Items and Additive Alternative Bid Items are added to the Base Bid amount, the total cost is $1,609,715.00. Based on the above information and the bids received, we recommend that the Village award a contract to Layne-Western in the amount of $1,609,715.00. Awarding the contract this higher amount accounts for anticipated costs associated with the Supplemental Bid Items and Additive Alternative Bid Items. It should be noted that any bid items that are not used, including Supplemental Bid Items and Additive Alternative Bid Items, will be deducted from the contract amount by issuance of a balancing change order at the conclusion of the project. The above amounts are based on providing the "(a)" item Byron Jackson pump and motor. Please advise us of the Village's decision regarding the award of a contract so that we can prepare the necessary contract documents for execution by the Contractor and the Village. P:\P60147929\200_Co rres pondenco\031111.Boys en.doc ACOM Mr, Gregory P. Boysen, P.E. March 11, 2011 Page 3 Should you have any questions regarding the above, please do not hesitate to contact us. Very truly yours, AECOM TECHNICAL SERVICE INC. r Chad R. l aucamp E. Associate Attachments P:1P60147929\200_Correspondence1031111•Boycon.doc Buffalo Grove, Illinois New Deep Well at Pump Station No. 7 Clarification on the Basis for Supplemental Bid Items and Additive Alternate Bid Items 1. The base bid includes 120 hours for developing the new well by means of bailing, which is the typical methodology. However, other means for well development may be necessary either in lieu or in addition to the bailing methodology. Two alternative techniques are air pressurizing surging and lifting, and pumping and surging, which are included as supplemental bid items to establish a unit price for in case this work is required. These supplemental items can only be utilized if ordered in writing by the Engineer, and the contractor will only be paid for well development quantities that are required to be used. 2. The base bid includes items for installation of new air lines and electric tape indicators in the Village's existing three (3) wells by means of `fishing' them down into the wells. However, if the contractor is unsuccessful at performing this work due to unexpected limitations, there are additive alternate bid items included for installing these water level indicators at each of the three (3) well locations by means of pulling the pumps. Therefore, these additive alternate items may or may not be used and the contractor will only be paid for the work that is required. 8 $ 8 $ $ g g 8 $ $ $ $ $ 8 8 $ $ 8 $ A $ $ s s $ a „ tt Ala TIES: $ $ p s $ $ s $ $ s r $ m s 9 s I3 s $ $ $ $ $ $ s $ a s $ $ $ s $ $ $ 8 „ x91 „ » a Dj fi 13 ,. .- •- •- •- N tQi 8 � S 61 m 15 � a 3 Nam $ 8 8 8 '• 8 8 8 8 $ ae �- r a 42 Tlg; l-g $ t2 Zara a"�+E a"�<E =E'�E ,dm �r'S i{ *�$h` J� m WoE zw EE » �3pj Cl �B2,4 f5a��LLG�LLa� x a 419 \b 5 () z 7 // " k¥dau § / M44, 7oa/e �2«R eee \ w \/\ r2{ } § �1W (` k4 7 LL © t�) z , , , }\\ ¥wdaa \u\\// Q oe=,= - zcr E0 / \»\} »e®7 $ ~ )\/ ) �k\ cc: ) �« »= 4/\w g°4;{a 7 G000 err 4aadg \wg ©R/ fƒ\/ # _a 2{§+ ° �} �< }\ ) � } \\ /[ aad6e � )\ [ \E } �\ \ \\ z / \# ° CL ) /koo \ CL `0 w o }) ±$ .. z WATER RESOURCES DIVISION ~ r" "" /f✓Q March 9, 2011 Village of Buffalo Grove Office of Village Clerk 50 Raupp Blvd. Buffalo Grove, IL 60089 BID FOR: NEW DEEP WELL AT PUMP STATION #7 Dear Village Clerk: We are pleased to submit our bid for the above-described project. Our bid is based on specifications provided by AECOM Engineers. We submit this letter with the intention it be included with our attached bid. Concerning the specified five (5) year warranty on the new well pump, we were advised by both manufacturers (ITT-Goulds and Flowserve) that they will furnish only the standard one (1) year warranty. We realize that this statement may be highly irregular in the bidding process, but this news was not apparent to us until late afternoon yesterday. Please find enclosed the specified Experience Lists for our deep well drilling projects in the last ten (10) years, in addition to the Byron Jackson submersible pump specified under "Pump A" on the bid form. With the combination of our extensive experience for the 2 main items on this project, in addition to our longstanding- relationship with the Village, we hope that our bid meets your favorable response. Thank you for the opportunity to submit this bid. Very truly yours, Layne Christensen Company Thomas P. Healy, P.E. Assistant District Manager TPH/mcw Enclosures ---- - - _.w- _ _._.._ Define • Develop • Deliver 721 W.Illinois Avenue • Aurora,IL 60506 • Phone:(630)897-6941 Fax:(630)897 6976 • www.LayneChristenson.com� T a neChristensenCOmpany Line WATER RESOURCES DIVISI N 10 March 2011 Village of Buffalo Grove 50 Raupp Blvd. Buffalo Grove, IL 60089 Re: NEW DEEP WELL.AT PUMP STATION #7 Dear Village Officials: At the request of AECOM, I have prepared this correspondence to clarify our bid proposal dated 3/9/2011. As stated in our bid letter, Flowserve/Byron Jackson will warranty their equipment (submersible motor, bowl assembly, and flat cable with molded bronze terminal clamp) for one year from the date of equipment startup. Layne will extend the terms and conditions of this manufacturer's warranty for the remaining four years as per the bid specifications and requirements. In regards to the second pump and submersible motor option, ITT Goulds has offered after further discussion to provide a two year warranty on its equipment from the date of equipment startup. Both warranties include the labor and equipment costs to remove and reinstall the pumping equipment. These warranties as stated should be considered as a clarification to our initial bid proposal. No additional costs for these warranties as detailed above will be requested from or directed to the Village as these warranties are included in our base proposal for the project. Layne-Western values its relationship with the Village and we are hoping to be of continued service. Please do not hesitate to contact Chris Peschang or myself if you have any questions or comments regarding this correspondence. Sincerely, Layne Christensen Company Nicholas J. Winkelmann, P.E. Business Development Manager Define - Develop • Deliver 721 West Illinois Ave • Aurora,IL 60506 • Phone:(630)897-6941 Fax(630)897-6976 - www,LayneChristensen.com VILLAGE OF BUFFALO GROVE PUBLIC CONTRACT CERTIFICATIONS The Village of Buffalo Grove is required to obtain certain information in the administration and awarding of public contracts. The following statements shall be subscribed and sworn to. CERTIFICATION OF CONTRACTOR/BIDDER In order to comply with 720 Illinois Compiled Statutes 5133E-1 et seq., the Village of Buffalo Grove requires the following certification be acknowledged: The below-signed bidder/contractor hereby certifies that it is not barred from bidding or supplying any goods, services or construction let by the Village of Buffalo Grove with or without bid, due to any violation of either Section 5/33 E-3 or 5/33 E-4 of Article 33E, Public Contracts, of the Chapter 720 of the Illinois Compiled Statutes, as amended. This act relates to interference with public contracting, bid rigging and rotating, kickbacks, and bidding, CERTIFICATION RELATIVE TO 651LCS 5111-42.1-1 In order to comply with 65 Illinois Complied Statutes 5111-42.1-1 the Village of Buffalo Grove requires the following certification : The undersigned does hereby swear and affirm that: (1)it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue or(2)in contesting in accordance with the procedures established by the appropriate revenue Act, its liability for the tax or the amount of the tax. The undersigned further understands that making a false statement herein: (1) is a Class I Misdemeanor and(2)voids the contract and allows the Village to recover all amounts payable to it under the contract. CONFLICT OF INTEREST The Village of Buffalo Grove Municipal Code requires the following verification relative to conflict of interest and compliance with general ethics requirements of the Village: The undersigned supplier hereby represents and warrants to the Village of Buffalo Grove as a term and condition of acceptance of this(bid or purchase order)that none of the following Village officials is either an officer or director of supplier or owns five percent(5%)or more of supplier. The Village President, the members of the Village Board of Trustees, the Village Clerk, the Village Treasurer, the members of the Zoning Board of Appeals and the Plan Commission, the Village Manager and his Assistant or Assistants, the heads of the various departments within the Village. If the foregoing representation and warranty is inaccurate, state the name of the Village official who either is an officer or director of your business entity or owns five percent(5%)or more thereof. Print _qme of Contr c /mi er/��plier Slg"nature Title �f Subscribed and Sworn to before me this day of ,20AI"' Natary Pu c Notary Expiration Date OFFICIAL SEAL. MARY C WONDRAK NOTARY PUBLIC-STATQ OFILLINOIS MY COMMISSION EXPIRES:OW1/11 February 2011 Project 60147929 Village of Buffalo Grove, IL New Deep Well at Pump Station No. 7 VILLAGE OF BUFFALO GROVE, ILLINOIS NEW DEEP WELL AT PUMP STATION NO. 7 DESIGNATION OF SUBCONTRACTOR FORM Work to be Performed & Name of Subcontractor Percentage of Contract Signe GENERA-LC 0NTRACTOR SUBCONTRACTORS i VILLAGE OF BUFFALO GROVE Fifty Raupp Blvd. Buffalo Grove,IL 60089-2100 Phone 847-459-2500 Fax 847-459-0332 TO: PRESIDENT AND BOARD OF TRUSTEES FROM: JANE OLSON SUBJECT: BID OPENING CONSTRUCTION OF NEW DEEP WELL AT PUMP STATION NO. 7 DATE: March 9, 2011 On Wednesday, March 9, 2011 at the Village of Buffalo Grove Village Hall, 50 Raupp Boulevard, the bid opening was held reference the above stated bid. The following people were in attendance: Tom Kumpu, FCAC; Dick Mitneger, Municipal Well; David Sakolnicki, IIIFFC; Chris Peschang, Layne; Chad Lancamp,AECOM; Gregory Boysen, Director of Public Works; Mike Skibbe, Civil Engineer and Jane Olson,Deputy Village Clerk. BIDDER BID BID BOND Layne Western $1,323,780.00 Yes 721 W. Illinois Avenue Aurora, IL 60506 Municipal Well &Pump $1,476,875.00 Yes 1212 Storbeck Drive PO Box 311 Wanpon, WI 53963 Water Well Solutions $1,602,520,00 Yes N44W158 Road Elburn, IL 60119 The bids will be reviewed and a recommendation will be forthcoming. Jane Olson INVITATION TO BID DOC UMENT 00100 FOR CONSTRUCTION OF Vi[lug e of Rol lolo Grove,Ili trials [.CflIPT OF 811.�5 New Deep Wolf at Pump Station No.7 r2 and7acl'bi7-s'eceiFile conete ilia of the Neu✓Deep WeIIre Pump r oferrn No.7 are invited CERTIFICATE k I/-r�r�,r� �J�7 p�r��and will be received by f fie Village of Bella[k Grove(It eGrove,e'r i ors 6 d to as Owner)e, L l�1 l 1. [i )� �.....-h��,�� 50 Raupp Boulevara(Office of Viifngo Clerk),Buffq to Grove,Illinois d00N9 on or bet Ore, our not loner than 11:00 A.M.Local Time on Wednesday,March 9,2011,and immediately 1 thereafter all bids received will be publicly opened and the prices bid read aloud.Sealed Paddock I tiMicatloils, In.e envelopes or packages conloining bids shall be marked or endorsed: �/.'�i C3 id for Village of Buffalo Grove,Illinois �/]�+ � New Deep well at Pump Station No.7 �r�""`-'i/ No bid will be considered unless it is made on the Bid Form which is included in the PrR• IM+ iect Manual. During the bidding process,all questions should bc-addressed to Mr. Chad Laucampof AEC.OM at(312)373-6759. >nfjE f_A E.I;C P T I ON p yy�R� T n) q ove c esignaled vor an mlorovornCnts reforred to as Village of buffo(()Gro'Ifve, COI•pOt•at1On organized and existing tinder ili(I by wjT tliC Of the lay New Deep Well of Pump Station No.7 on which bids are requeslod for fhe I''(,["ping rood o [ i': _ V OI nacessory labor,equinmenl and materioi for the Conl Piete cons lrucfion()to new deep well the State 01 }IIIIlO1S, I��,t:S III'IZ1:,13�� CERTIFY t-] of the ViI loge,5 Pont Sfofion No.7 site,including:drilling,casIag,developmolll grid fesL1<lt It 1S the pu})IIShCr ill Q of the new well;installation of newsubnmrsibfe pump and motor;inslallotion of chlor- ,t i i) 1t ,nql ion equipntenlandPlPing;ne,101lblionof water piping including off necessary fillings, Of•the DAILY H��.1VALD. �Ihat said DRILY R at o Pters,valves,meter,appurtenoncesl and all reauired resrorolion for a complete open �1.LD is a SBGulat' mina astouandn. newspaper and has been circulated daily in the Vill Phis work also includes the installation of newoir lines and new e)er.lric tope indicators in ilgC�S) U} Tire Village's three(3)exisling wells,i0cgted Of Puma Slalion No. 1,Pump Station No,2 AI>OIl llln. Ant]OC1h AI•llnj>to }-}CI 7htSi AUCOrils__ -117111)-tOI and Pump Station No.6 sites.One of each of these water level measuring devices shall bo ��'-'--�""-" g-_.. i,,s tcil led in each well by meons of'fishing'those lines down the well all be a f removing the1, "�'-1�-------- tulwet pump.This work shall be wordmated with Village staff shall be Complete oiler- Barrlll ton II111S, ake Barrlll (I )I tt!] 13dllll]( tpll South Ba!-t_111 E?t Ulf, atinf7 7nsta llo Uon. ------ -e�_-._—!_ HfQU-i �L cuMe r Bartlett, I3�tav_ia,Buff 11U_Grove� I3urlinbton�C.`am _ CC)ul:I) o 1e g ocurnenfs ore on file and ore ovoffable for inspection of the office - �-toll I I l I l S _ A E-C OM Ca entersville C, ary,Deer I'ark_,_I�es_I'laine.s, So(>.t}r Ilgl n, I?st Dundee, 301 CH Wacker Drive,Suite boo EIIbur_};l>in I Ik Grove Vj lla c 1 ox L<>k( !:yx IZ iyer(rr0_vc�.Uc nova L.� chi ago,IL60601 Gilberts_G Uslake Green_OakS _C_:,urnce�}}al�lesvll R tI 'once shall be mode to said documents lu'full uurNwlors res paCling the work to be Ic 1-Ian[)Shlht; per t()''(,ed The Biddn9 Documents are also Ivuilable for inspection u; file offices of n i f�oage,Reports, 141)Opus Place,Suite 100,Downers Grove,Illinois,60515. Hanover Park Hawthorn Woods I-{Ot•}1l1ail lat8t('S I-j tl EltlO Copies of Bidd rig Oocunents required for review or bidding purposes rnaY be obtained ----�`LoLf,I`�'—only from lile Y-five office.of AFCOMn f it each set sn dmed above upon pay merit to AECOM the ISland bake.Kildepi• LdkC Villa, I,,_t e In tilt'..Ilills sum of slily live doi!nrs(S65,00)for each set of da:umants so obtained,These monies are - - -- -- —>~L-1a Jllr•iCli over non re undable. lenuesled Plans and Spec ihcohons will be 5hmPea via UPS Ground. 11 I IbCI-f�/111f'. L117GOltls1l11•e 1.111d(.Illlll r$t [.,017 r -7rOV - cover 11i sh gexp is required,tin ndditionol lea un the sum of filleen dollars(yiS.W) to �"-"- --`�—�-------- ,----_.s_._._ _I,.."-_-__ C OVer ShipAih9 aXAC'n5 Ps snail be II1CUded. Mundelei11,1141a(I e Pros)cot I_I_c_i 'fits K__olln7 r E-6c stcuR)rv .-._. �_ ,.M'Zado I Round [.rake GaCh F3Id slid[[}0 aCCom ponied by a Certified or cashier's Check pay to the order of [� L__ _-A the Viligpe of t3uftalo Grove,or a solisloclory bid bond executed by the Bidder and a IZOUiId Lake I3 CaC�7,) 011n(! ..Ike 1-I 01'fits IZO UtId l,d surety tampon y,in an amount not less than live percent lSn;)of Bidders maximum Bid - ----'---- --__e_I)(irk��Chti tllpbl.la_�i price n o guarantee Thal the Bidder will file bonds litteen(15)Boys alter the Notice of Award Slee) ' }IOI lOW SI Charies�StrCtlnllti'oOd[0 Wer I Tl kL �1C1I10_L7_I}1115 of u contract execute an Agr eemmll grid Zile bonds and insurance as reauired by the Bid- �,_�""�''—`- ding Documents it his Bid is accepted.Proposals submitted without o bid security will not V0l0, Waiteonda. Wl1Ce1111 WCSf DL11ldeC W Ind W Tom_. II readalfhebidopening. OCJCI�STI 'arGI'OVC I I Rio Successful g doer toils t, execute and file an Agreement,bonds Oill,insur once as re- _' --- ----..paired by nit(15 a eno I e but the amount of the security sU brnifled with his Bid shall be I IQL f IN not a5 o penany bVl aS lipuidotod damages. ---- — I],L >OF BIDS Na r3i�b'ilaiTZ—,w f1ldrown(,tier the opening of bids wilhaat the consent of file Owner,for a -- "-""- -----_-�period of sixly(60)do vs oiler the scheduled Iimeof dosing bids. -""_----- CONT_Rt\CT71MM�" ConTracf rune sltutl be as noted in the Bid one!Agreemenl Forms. �' -'---- E.CdUIPMENTALTBRN_ATIVES �'- to rrrl rs o i s are rrq ueEle on aior Ilen15 0l Equiunl(m a5 supplied by se Veral ill qnu- - foctureD or NFE' ors �.oulltyoes) Of COOK• K811e Lake MCIIel7Ty PRF-E)ID CONFE!2CfJ('r 11c I__ i,_.�__ 1L'pr'e>T>iTcon erance ww7IT-he held of u)a Village of Buffalo Grove Department of Public and State OI Illinois, C01161]u011Sly f01.n-fore than one Works,51 Rovor Boulevard,BultaloGrove,IL 6M9on Wednesday,February23,?011 of yCdl illfor t0 the 2.00 rim. Represersureenr oivas of fhe Owner aria Engineer will be present to discuss the pro- date Of•the first publication Of the notice hereinatf(9C referred C0 olio 1S C7f, iect. c loders are encouraged er tilepr oral conf e i conference in the conference.A site visit of the nroiect site will Joke(,lace otter the(,rabid conference-En OfneOr will transmit to all pros general CI CC LIIiih On t}lrOugh011t Sind Villa C s , CO ullty�ICS� olio St$CC'.. Pective Bidders such Addenda as Engineer considers necessary in response to questions K eI I arising at file pre bid conference, l F E GC RAL LAWS ANO Re GULATIONS The otfenlidn of pros Paclive bidder's`is directed to supplomerlory Conditions wherein the r cqui rem onrs Ix cornphunce with certain Federal Laws and Regulations on this proieaf I further Certify that the DAILY HERALD is a Ile WsIY7pU1• are specifically set forth, aS Clelltled I1]Tie v{jELINC,WAGE rzATrs "an Act to revise the law in relatiol to notices" as amended in 19)2 T Owner has�etemrined]}ie general prevnihn9 rate of hourly wages ;n the locality wile here the work of this Conrroct is fa4epertorlhed for eoch craft,clossiticahon or typeof Illinois Compiled Statutes, Chapter 1 SQ Act S, SCCt1011 l and 5- That workman needed fo execute the contract,and the generof prevailing rate for holiday end overfime work in;aid locolity for eoch croft,ciasslfication or Ivpe of workman needed to notice of Wl11Ch file annexed pi'1n1Cd slip 1S a I1'l1C QU,;0a the contract.Neither the Contractor nor any subcontractor under him shall poy 1 copy, was pllbhslled less than the specified prevailing rates of wages tool)workmen employed in the oxecution of file Contract. FebrUary 201 I _ -- in said DAILY 1-IERALD, C�-SIAI_([CATION OF BIPDErzs _ l is-TTieir-11an7io'rt o-T}hewmer ro award a contract only to the BIDDER who furnishes s,lhsfa<tory evidence thot they have the requisite exoerience and abilily and that they have anLI d Pre(,ptly, n fvCihlies andplonl to enoble them to prosecute fhe work success IN WITNESS W}-II".I�,.LUI' l}ie Alldel'Slf;llCd, the sold PADDOCK f ally and prompH v,and fa comnlelo the work within the time named in fhe Contract Docu(,toms. This he E)1 L'>D E R's U's cid.id.cnns set Irvin in the Ridding Documents form shall be submitted with PUBLICATIONS,IONS, Inc., has Caused tills certificate t0 be signed by, this t 1-he Owner(,lay make such invesligotions(is he deems necessary to determine fhe ability authorized went, at Arlington Ife(glits, Illinois. ofIteB DID R to perlorm thework,andthe BI DDER shall furnish to the Owner all the in (ormolion and dato for this purpose as the Owner may request. The Owner resorves the r ight to reiecl only Bid it file evidence submitted by,or investigation of such BIDDER fails PADDOCK V r1 INC'.Gsar is f y rile Owner that such B I DDE R is proper ly quolified to Carr y out the obligations of PADDOCK PUBLICATIONS, NC t he contract and to cumplvie file work conlerar)[Ofed therein"Conditional Bids will not be uccepfea. DAILY III RALD NEWSPAPE?RS Awti OF CONTIZ AC f Tfie wile'reserves[f right loreiect any Bid for failure la comply with all requirements of this notice or any of fire f3 ddn"t)0i'curnenrs;however,it(,lay WOiVe Orly minor defects Or Irl(dr(Pu;lr(v at is U 5c ref on.The Owner further reserves the right to reject Orly and ci I I Bids or to)ward q cu drat t,stitch in its iudgemont is in fhe best interest of me Owner. Award will be made ton .lavvest resuonsiveand responsible bidder who is best aualilled L pco)rill in actor da 1 with n e Ier1t15 ono conditions of Iht contract, -)(II l Butfolo(r ove,Illfno,s this')In day of f.ebruory,2011, Viilr Bill.l3 ulfmo Gro_ ve,Illinois. 13Y t'Swas -abMh)d in gaily Herold 1-eb 9,nil(42496,30N Auth 'fled Agent -- _ ...-._.,__.... Control #4249631 VILLAGE U). 110 GROVE: ? 0 7 7 0 § § ƒ ƒ ƒ ƒ $ \ \ 0 7 7 ƒ ƒ ƒ ƒ 7 ) ) 0ci ) ) ƒ ƒ ƒ ƒ 7 ) ) { } { \ o E 7 7 / { \ cli o r r cL / ) / ƒ ƒ ƒ ƒ 7 ) ) §of r r \ j } ƒ ƒ ƒ ƒ $ ) ) e \ \ \\\\ o k k \ r * J* e a a\: \ ) t (f« \ 2 ` ` ) o : ) Ear k*a\ k E) a (j : _ 72fƒ S ; 32 - o a ' &t &t ( \\ Go cL 2 o5 7 &J &J 2 / \5>u) ■ ;- ;- # \)\) m - - - - -){}7 Lu ; G CONTRACT SPECIFICATIONS UNIFORM RENTAL SERVICE VILLAGE OF BUFFALO GROVE VILLAGE OF BUFFALO GROVE VILLAGE HALL 50 RAUPP BOULEVARD BUFFALO GROVE, ILLINOIS 60089 (847) 459-2545 February 15, 2011 A TABLE OF CONTENTS SECTION PAGE BIDDING REQUIREMENTS: Notice to Bidders Instructions to Bidders 1_9 Bid Bond Form to Performance Bond Form 11-12 Bid Form 13-15 Public Contracts 16-17 SPECIFICATIONS: PART 1. General Requirements A. Summary of Work 1S B. Uniforms 19-20 PART II. Specific Conditions A. GeneraIInstructions 21 i NOTICE TO BIDDERS The Corporate Authorities of the Village of Buffalo Grove, Illinois (hereinafter referred to as the Owner) will receive sealed bids for Uniform Rental Services, until 10:00 Ail local time, on Thursday, March 17, 2011, at the Village Hall, 50 Raupp Boulevard, Buffalo Grove, Illinois 60089. Contractors may obtain specifications at the Public Service Center, Village of Buffalo Grove, 51 Raupp Boulevard, Buffalo Grove, Illinois 60089, The Owner reserves the right to reject any and all bids, to waive any informality in the bid, or accept the bid that, in their opinion, will serve their best interests. VILLAGE OF BUFFALO GROVE ii INSTRL;CTIONS TO BIDDERS 1.1. GENERAL: Bids to be entitled for consideration must be made in accordance with the following instructions. 1.2. BIDDR iG DOCUMENTS: Bids shall be submitted on forms identical to those provided. The wording of the bid form shall not be changed or altered. The officer signing same must initial changes and erasures on the proposal form. Enclose in a sealed envelope bearing the contractor's name and clearly marked "UNIFOR.M RENTAL SERVICE". Address envelope to the Village Clerk, 50 Raupp Blvd. Buffalo Grove, IL. 60089. 1.3. METHOD OF BID: 1. Bids shall be made on a stipulated lump sum basis for work on which a contractor desires to submit a quote. However, the Village reserves the right to adjust the bid by changing quantities per stated unit price. 2. Prices quoted shall be guaranteed for a period of ninety (90) days after bid due date. 1.4. CONTRACTOR'S RESPONSIBILITY FOR CONDITIONS OF WORK AND SITE: 1. Before submitting a proposal, contractors shall carefully examine all data made available in the Contract Specification, visit each building to fully inform themselves as to all existing conditions and limitations, the obstacles which may be encountered, and all other relevant matters concerning the work to be performed and shall include in the proposal a sum to cover the cost of all such items to be included in the Contract. 2. No contractor to whom a Contract is awarded shall be allowed any extra compensation on account of any matter or thing concerning which such contractor might have informed himself prior to the bidding. 1.5. INTERPRETATION OF CONTRACT DOCUMENTS: If any person contemplating submitting a bid for the proposed Contract is in doubt as to the true meaning of any part of the Contract Documents or other data, the bidder must submit to the Village a written request for an interpretation. The person submitting a written request will be responsible for its prompt delivery. Any interpretation of the Documents will be made only by an addendum duly issued. A copy of such addendum will be mailed or delivered to each contractor of record. 1 LVSTRUCTIOrS TO BIDDERS (Cont.) 1.6. PREPARATION OF BID: Only bids, which are made out on the Bid Form included in this Document, will be considered. The Bid Form must not be separated from this Document. If any portion of the Bid is required to be given in unit prices and totals, and a discrepancy exists between the unit prices and totals, the unit prices shall prevail, unless it clearly appears in Village's opinion that the unit prices rather than the totals are in error. If any discrepancy exists between the total base bid and the true sum of the individual bid items, the true sum shall prevail. A bid will be rejected if it does not contain a price for each and every item named in the Bidding Schedule. Bidders are warned against making any erasures or alterations of any kind, and bids that contain omissions, erasures, conditions, alterations, or additions not called for may be rejected. 1.7. SIGNING OF BID: If the bidder is a corporation, the legal name of the corporation shall be set forth together with the signature of the officer or officers authorized to sign contracts on behalf of the corporation. If bidder is a co-partnership, the true name of the firm shall be set forth together with the signatures of all the partners. If bidder is an agent, other than an officer of a corporation or a member of a partnership, a power of attorney must be on file with Village prior to opening bids or submitting bids; otherwise,the bid may be regarded as irregular. 1.8. BID SECURITY: No bid will be considered unless accompanied by a bid security payable without condition to the Village of Buffalo Grove in an amount not less than ten (10%) percent of the total bid, as a guarantee that if the bid is accepted,the bidder will execute the Agreement and file bonds and insurance as required by the Contact Documents within fifteen (15) days from the date of the award of the Contract. 19. RETURN OF BID SECURITIES: The bid securities of the three most favorable bidders will be held until the Agreement has been executed by the successful bidder, and he has filed with Village the required bonds and insurance, after which bid securities will be returned to the respective bidders. 2 INSTRUCTIONS TO BIDDERS (Cont.) AGREEMENT, BONDS, MURANCE (Cont.) 1.10. AGREE-IMENT, BONDS, INSURANCE: The attention of bidders is specifically directed to the forms of Agreement and bonds to be executed and types of insurance to be taken out in the event a contract award is made. A. INSURANCE, LEGAL RESPONSIBILITY, BONDS AND SAFETY INSURANCE: Contractor shall take out, pay for, and maintain throughout the duration of, and specifically for, this Contract the following insurance coverage: 1. Public Liability and Property Damage Insurance a. For Contractor This insurance shall protect Contractor from claims for bodily injury and property damage (except automotive equipment) which may arise because of the nature of the work or from operations under this Contract. b. For Village This separate policy of insurance shall name the Village of Buffalo Grove, including the officers, agents and employees as insured. The original insurance policy shall be submitted for retention by the Village. This separate policy shall provide coverage to said Village, officers, agents, and employees with respect to said work. Both bodily injury and property damage insurance must be on occurrence basis, and said policy shall provide that the coverage afforded thereby shall be primary coverage to the full limit of liability stated in the declarations, and if said Village, officers, agents and employees have other insurance against the loss covered by said policy, that other insurance shall be excess insurance only. No exclusions shall be permitted by endorsement. c. Amount of Coverage Each of the above public liability and property damage policies of insurance shall provide coverage in the following minimum limits of liability: For bodily injury $2,000,000 each occurrence; property damage, $1,000,000 on account of any one occurrence with an aggregate limit of not less than$2,000,000. 3 INSTRUCTIONS TO BIDDERS (Cont.) AGREEMENT, BONDS, MURANCE (Cont.) d. Subcontractors The public liability and property damage insurance shall not be deemed to require the Contractor to have his subcontractors named as co-insured in his policy of public liability and property damage, but the policy shall protect him from contingent liability which may arise from operations of his subcontractors. Additionally, the Contractor shall secure certificates of insurance as evidence that each subcontractor carries insurance to provide coverage under this Contract to the same limits as is required by the Contractor. Contractor shall submit copies of his subcontractor's insurance certificates to the Village as evidence of insurance coverage. e. Included Coverage The above public liability and property damage insurance shall also include the following coverage's: Premises - Operations. Contractor's protective (subcontractors to Contractor). Products - Completed Operations. Personal Injury(false arrest, libel,wrongful eviction, etc.). Broad Form Property Damage. XCU (explosion, collapse, underground damage). Exclusions deleted when applicable to operations performed by Contractor or his subcontractors. Contractor Liability with respect to the hold harmless agreement as herein stated. f. Comprehensive Automobile Liability This insurance shall cover owned, hired, and other non-owned automobiles as shall protect Contractor from claims for bodily injury or property damage which may arise from the use of motor vehicles engaged in various operations under this Contract. The automobile insurance shall provide minimum limits of liability for bodily injury of $500,000 for each person and $2,000,000 each occurrence, and $500,000 of property damage each occurrence. 4 INSTRUCTIONS TO BIDDERS (Cont.) AGREEMENT, BONDS, INSURANCE(Cont.) g. Umbrella Policy At the option of Contractor, primary limits may be less than required, with an umbrella policy providing the additional limits needed. This form of insurance will be acceptable provided that the primary and umbrella policies both provide the insurance coverage's herein required, and further provided that the umbrella policy minimum limits of coverage are $2,000,000 per occurrence and $2,000,000 aggregate. The umbrella coverage shall not apply to Village's protective policy. 2. Workmen's Compensation Insurance Before beginning the work, Contractor shall furnish to the Village satisfactory proof that he has taken out, for the period covered by the work under this Contract, full workmen's compensation insurance for all persons whom he may employ in carrying out the work contemplated under this Contract. In the event that the work of the Contract falls within the jurisdiction of the United States Longshoremans and Harbor Workers Compensation Act and Liability under Admiralty and Railroad Employees Federal Liability Act, Contractor shall extend his workman's compensation insurance to provide and maintain in full force and effect during the period covered by this Contract insurance coverage under one or both of these Acts. 3. Workmen's Occupational Diseases Insurance Workman's occupational diseases insurance shall be taken out covering all persons whom contractor may employ in carrying out the work contemplated under this Contract. B. CERTIFICATE OF INSURANCE: Contractor shall, at the time of execution of his/her contract, file with the Village; (a) Certificate of Insurance in the form set forth herein, and copies of the policies covering all insurance as required herein, and the policy or policies of insurance covering said Village, officers, agents, and employees, and (b) Illinois Department of Financial and Professional Regulation, Division of Insurance Certificate of Authority for each insurance company and bonding company providing coverage. In those states where use of the pre-printed Certificate of Insurance form is prohibited, Contractor shall submit an approved form of Certificate of Insurance providing the coverage's herein required. Each such policy and certificate shall be satisfactory to the Village and shall bear an endorsement precluding cancellation, reduction, or change in coverage without giving the Village at least fifteen (15) days prior notice thereof in writing. Nothing contained in the insurance requirements shall be construed as limiting the extent of Contractor's responsibility for payment of damages resulting from his operations under this Contract. 5 INSTRUCTIONS TO BIDDERS (Cont.) AGREEMENT, BONDS, DiSURAI CE (Cont.) C. NOTIFICATION OF LNSURANCE COMPANIES: It is the responsibility of Contractor to notify all insurance companies to familiarize themselves with all of the conditions and provisions of this Contract. The insurance companies shall waive their right of notification by the Village of any change or modification of this Contract, or of decreased or increased work, or of the cancellation of this contract, or of any other acts by the Village or its authorized employees or agents under the terms of this Contract. The waiver by the insurance companies shall in no way relieve the insurance companies of their obligations under this Contract. D. HOLD HARMLESS AGREEMENT: Contractor shall provide insurance that shall indemnify, hold, and save harmless the Village of Buffalo Grove including the officers, agents, and employees from all suits, actions, claims, costs, causes, and expenses, including, but not limited to attorney's fees, of any character brought for or on account of any injuries to or death of or damages received by any person, persons, or property occurring, growing, out of, incident to, or resulting from, directly or indirectly, the performance and operations of Contractor or any of his subcontractors or their officers, agents or employees in performing the work under this Contract. E. BONDING EMPLOYEES: Due to the security nature of the owner's facilities, all employees must be covered by a bond. The Contractor will make certain certificates have been provided for those employees assigned to provide delivery of Uniforms and Mats to all Village facilities. Certificates shall be satisfactory to the Village and shall bear an endorsement precluding cancellation without giving the Village thirty (30) days notice. F. INJURY OR ILLNESS REPORTS: Contractor shall file with the Director of Public Works three (3) copies of employer's first report of injury or illness immediately following any incident requiring the filing of said report during the performance of the work under this Contract. Contractor shall also furnish to the Director of Public Works three (3) copies of the employer's first report of injury or illness involving any subcontractor on this project. 6 INSTRUCTIONS TO BIDDERS (Cont.) AGREEMENT, BONDS, MURAINCE (Cont.) G. PERFORMANCE BOND A Performance Bond will be furnished in an amount of 100% of the yearly contract amount. The Performance Bond of the successful bidder shall be conditioned on the faithful performance of the requirements of the contract, and shall have as surety a corporate surety authorized to act as such in Illinois and that the Contractor will be responsible for all claims for injuries to persons or damages to property or premises arising out of or in connection with his operations prior to the acceptance of the finished work or supplies, and will guarantee to indemnify and save the village and its officers and employees harmless from all costs, damages and expenses arising out of or by reason of the contractor's failure to comply and perform the work and complete the contract in accordance with the specifications. 1.11. BID SUBNMTAL: Each bid, properly signed, together with the bid security and all Documents bound herewith, shall be enclosed in a sealed envelope addressed and entitled as specified in the Advertisement to Bid and delivered to the office designated in the Advertisement to Bid. All Addenda issued shall be included with the Documents at the time of bid submittal. 1.12. WITHDRAWAL OF BID: Any bid may be withdrawn at any time prior to the hour fixed in the Notice of Bid for the opening of bids, provided that a request in writing, executed by the bidder, or his/her duly authorized representative, for withdrawal of such bid is filed with the Village prior to the time specified for opening of bids. The withdrawal of a bid will not prejudice the right of a bidder to file a new bid. 1.13. QUALIFICATION OF BIDDERS: 1. It is the intention of the Village to award the Bid to the most favorable responsible bidder who provides the most beneficial proposal and who furnishes satisfactory evidence that he has the experience and ability and that he has sufficient capital, facilities and plant to enable him to perform the work successfully and promptly and to complete the work within the time specified in the Contract Documents. 2. Each bidder shall submit with their bid a list of references including at least 2 for whom the bidder has worked for at least 3 years, a list of subcontractors that may perform relevant tasks and the Village of Buffalo Grove Public Contract Statement. 3.Each bidder shall also submit the following information as a part of his/her bid: (a) A letter from the bidder's surety indicating its commitment to provide the bonds required herein. (b) A letter from the bidder's insurance representative acknowledging the requirements of these Specifications and its commitment to provide the coverage if awarded a contract. (c) The required coverage shall be provided by an insurance company having a policyholder's rating of Class A and a minimum Class 10 financial rating in the latest edition of"Best Insurance Guide." (d)A certified copy of the most recent financial statement of the Bidder. 7 LrSTRUCTIONS TO BIDDERS (Cont.) AGREEIVIEN T, BONDS, DiSUR MNCE (Cont.) 1.14. DISQUALIFICATION OF BIDDERS: More than one bid for the same work described in this Document from an individual, firm or partnership, a corporation or an association under the same or different names, will not be considered. Reasonable grounds for believing that any bidder is interested in more than one bid for the work contemplated will cause the rejections of all bids in which such bidder is interested. If there is reasonable grounds for believing that collusion exists among the bidders, the bids of the participants in such collusion will not be considered. 1.15_ PENALTY FOR COLLUSION AFTER AWARD OF THE BID: If at any time it shall be found that the person, firm or corporation to whom the Contract has been awarded has, in presenting any bid or bids, colluded with any other party or parties, then the Contract so awarded shall be null and void, the Contractor and his sureties shall be liable to the Village for all loss or damage which the Village may suffer thereby, and the Village may advertise for new bids for said work. 1.16. BED OPENLNG: Bids will be opened and read aloud publicly at the time and place indicated in the Notice of Bid. Bidders or their agents are invited to be present. 1.17. BASIS OF AWARD: The award of any contract will be made to the responsible bidder with the proposal which is most beneficial in the opinion of the Village. The Village reserves the right to reject any or all bids, or to waive irregularities or informalities at its discretion. 1.18. NOTICE TO PROCEED: When the contract is awarded, such award shall be effective when formal notice of such award, signed by the authorized representative of the Village, has been delivered to the intended bidder, or mailed to him/her at the main business address shown on the Bid Form. 1.19. EXECUTION OF CONTRACT: Copies of the contract document will be supplied by the Village and shall be executed by the successful bidder, and returned, together with the required bonds and insurance, within fifteen (15) days from and after the date of the award of the Bid. Effective date of bonds shall be the same or later than the agreed upon start date. s INSTRUCTIONS TO BIDDERS (Cont.) 1.20. FAII_.URE TO EXECUTE THE MN--M4CT ABM FILE BONDS AND LriSURANCE: Failure of a successful bidder to execute the Contract and file required bonds and insurance within the required time shall be just cause for the annulment of the award. On failure of a successful bidder to execute the Contract and file the required bonds and insurance within the required time, shall forfeit his bid security as agreed hereinbefore. Upon annulment of an award as aforesaid, the Village may then award the Bid to the responsible bidder who provided the next most beneficial proposal. END OF SECTION 9 BID BOND THE FOLLOWING I0% BID 13OND IS TO BE EXECUTED AND SUBMTI'TEU WITH THE BID) KNOW ALL MEN BY THESE PRESENTS: ARAMARK Uniform Services, a division of THAT ARAMARK Uniform & Career Apparel, LLC (hereinafter called the Principal) as Principal and theFIDELITY AND DEPOSIT COMPANY OF MARYLAND a corporation created and existing under the laws of the State of MARYLAND with its principal office in the City of BALTIMORE (hereinafter called the Surety), as Surety, are held and firmly bound unto VILLAGE OF BUFF (hereinafter called the Village), in the full and just sum of TEN PERCENT (10%) OF THE AMOUNT B Dollars ( O% ), good and lawful money of the United States of America, to the payment of which sum of money well and truly to be made, the said Principal and Surety bind themselves, their and each, of their heirs, executors, administrators, successors, and assigns,jointly and severally,firmly by these presents. Signed, sealed and dated this 17TH day of MARCH , 2011. THE CONDITION OF THIS 0191IGAT[ON IS SUCH, That, if the Village shall make any award to the Principal according to the terms of the Bid made by the Principal therefore, and the Principal shall duty make and enter into a Contract with the Village of Buffalo Grove in accordance with the terms of said Sid and award and shall give Bond for the faithful performance thereof with, Surety or Sureties approved by the Village;or if the Principal shall, in case of failure so to do, pay to the Village the amount of this Bond, then this obligation shall be cull and void, otherwise it shall be and remain in full force and aFfect. IN TESTIMONY WHEREOF,the Principal and Surety have caused these presents to be duly signed and sealed. WTTNESS ARAMARK Uniform Services, a division of ARAMARK Uniform & Career Apparel , LLC f J (SEAL) (Principal) (IF OR FIRM) By 0 (SFA;..). (Title) ATTEST: FIDELITY AND DEPOSIT COMPANY OF MARYLAND (IF CORPORATION (Cc orate Surety) Bar' � '. . DANIEL P.DUN4- WITHES ATTORNEY-IN-FACT f Xl1t t: l4ITNESS: / ARLENE OSTROF S TO SURETY ARAMARK Uniform Services, a division of ARAMARK Uniform & Contractor's lane Career Apparel, LLC 10 URICH Zurieh North America Surety and Financial Enterprises Fidelity and Deposit Company of Maryland Zurich American Insurance Company Colonial American Casualty and Surety Company American Guarantee and Liability Insurance Company CONSENT OF SURETY TO: Village of Buffalo Grove(IL) FIDELITY AND DEPOSIT COMPANY OF MARYLAND duly qualified to transact business in the State of Illinois hereby agrees that if ARAMARK Uniform Services, a division of ARAMARK Uniform & Career Apparel,LLC i is the successful Bidder for Uniform Rental Service it as surety, will provide the Bidder with a bond in such sum as is required in the advertisement or in the specifications. Signed, sealed and dated this 1.7 TH day of MARCH , 2011. FIDELITY AND DEPOSIT COMPANY OF MARYLAND �-Hlanie P. Dunigan,,M rney-in-Fact Power of Attorney FIDELITY AND DEPOSIT COMPANY OF MARYLAND KNOW ALL MEN BY THESE PRESENTS:That the FIDELITY AND DEPOSIT COMPANY OF MARYLAND,a corporation of the State of Maryland,by WILLIAM 3_MILLS,Vice President, and ERIC D.BARNES,Assistant Secretary, in pursuance of authority granted by Article Vl,Section 2,of the By-Laws of said Company, are set forth on the reverse side hereof and are hereby certified to be in full force and effect on the date h e COS by nominate,constitute and appoint William F.SIMKISS,Daniel P.DUNIGAN,Brian.C.BL p Q JR,Richard J. DECKER and Janes L.HAHN,all of Paoli,Pennsylvania e ° orney-in-Fact,to make,execute,seal and deliver,for,and on its beha its and all bonds and undertakings,and the execution of suc 4 se presents,shall be as binding upon said Company,as fully and ampI tt�i ur een duly executed and acknowledged by the regularly elected o n i i ore,Md.,in.their own proper persons. The said Assistant w o at the extract set forth on the reverse side hereof is a true copy of Article VI, Section 2,of the By- any,and is now in force. IN WITNESS OF, the said Vice-President and Assistant Secretary have hereunto subscribed their names and affixed the Corporate Seal of the said FIDELITY AND DEPOSIT COMPANY OF MARYLAND, this 9th day of March, A.D.2005. ATTEST: FIDELITY AND DEPOSIT COMPANY OF MARYLAND F�,o oErpsiJ o lioe { — 1 � r� t fjWb/ q k.� � By: Eric D_Barnes Assistant Secretary William J.Mills Vice President State of Maryland . City of Baltimore ss. On this 9th day of March, A.D. 2005, before the subscriber, a Notary Public of the State of Maryland, duly commissioned and qualified, came WILLIAM J. MILLS,Vice President,and ERIC D. BARNES, Assistant Secretary of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, to me personally known to be the individuals and officers described in and who executed the preceding instrument, and they each acknowledged the execution of the same, and being by me duly sworn,severally and each for himself deposeth and saith,that they are the said officers of the Company aforesaid, and that the seal affixed to the preceding instrument is the Corporate Seal of said Company,and that the said Corporate Seal and their signatures as such officers were duly affixed and subscribed to the said instrument by the authority and direction of the said Corporation. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my Official Seal the day and year first above written. t�i1Y Jll t!i1115 `` Constance A.Dunn Notary Public My Commission Expires: July 14,2011 POA-F 156-3293 EXTRACT FROM BY-LAWS OF FIDELITY AND DEPOSIT COMPANY OF MARYLAND "Article VI, Section 2.The Chairman of the Board,or the President,or any Executive Vice-President, or any of the Senior Vice-Presidents or Vice-Presidents specially authorized so to do by the Board of Directors or by the Executive Committee, shall have power, by and with the concurrence of the Secretary or any one of the Assistant Secretaries, to appoint Resident Vice-Presidents, Assistant Vice-Presidents and Attomeys-in-Fact as the business of the Company may require, or to authorize any person or persons to execute on behalf of the Company any bonds, undertaking, recognizances, stipulations, policies, contracts, agreements, deeds, and releases and assignments of judgements, decrees, mortgages and instruments in the nature of mortgages,...and to affix the seal of the Company thereto.. CERTIFICATE I,the undersigned,Assistant Secretary of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND,do hereby certify that the foregoing Power of Attorney is still in full force and effect on the date of this certificate;and I do further certify that the Vice-President who executed the said Power of Attorney was one of the additional Vice-Presidents specially authorized by the Board of Directors to appoint any Attorney-in-Fact as provided in Article VI, Section 2, of the By-Laws of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND. This Power of Attorney and Certificate may be signed by facsimile under and by authority of the following resolution of the Board of Directors of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND at a meeting duly called and held on the 1 Oth day of May, 1990. RESOLVED: "That the facsimile or mechanically reproduced seal of the company and facsimile or mechanically reproduced signature of any Vice-President, Secretary, or Assistant Secretary of the Company, whether made heretofore or hereafter, wherever appearing upon a certified copy of any power of attorney issued by the Company, shall be valid and binding upon the Company with the same force and effect as though manually affixed." IN TESTIMONY WHEREOF,I have hereunto subscribed my name and affixed the corporate seat of the said Company, this 17TH day of MARCH 2GI Assistant Secrelary PERFORMANCE BOND Bond Number: KNOW ALL MEN BY THESE PRESENTS, That as Principal, and as Surety, are held and firmly bound unto i in the full and just sum of Dollars ($ ) Lawful money of the UNITED STATES OF AIMERICA for the payment of which sum of money will and truly to be made, we bind ourselves, heirs, executors, administrators, successors and assigns,jointly and severally, firmly by these presents; WHEREAS, The Principal has entered into a certain written contract, dated this day of , 20 , with the for complete, as described in the foregoing Contract and Articles of Agreement. NOW THE CONDITIONS OF THIS OBLIGATION ARE SUCH that if the said Principal shall in all respects will and truly keep and perform the said Contract, and shall pay all sums of money due or to become due, for any labor, materials, apparatus, fixtures or equipment furnished for the purpose of construction of the work provided in said Contract, and shall remove and replace any defects in workmanship or materials which may be apparent or may develop within a period of one (1) year from the date of final acceptance, then this obligation shall be null and void; otherwise it shall remain in full force and effect. And the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to the work to be performed thereunder of the specifications accompanying the same shall in any way affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the work or to the specifications. 11 WITNESS WHEREOF, we have hereunto set our hands and seals this day of , 20 (SEAL) (SEAL) (SEAL) (SEAL) Principal WTI'NESS: (If Individual or Finn) ATTEST: (If Corporation) (SEAL) (SEAL) ATTEST: (Surety) 12 BID FORM 1. GENERAL The undersigned, having carefully examined the Contract Specifications all data made available and having become fully informed as to all existent conditions and Limitations, including the obstacles which may be encountered, local restrictions, and all other relevant matters concerning the work to be performed, hereby proposes to perform everything required to be performed, and to provide all the labor, materials, necessary tools, expendable equipment, all applicable taxes, fees and bonds, and provide all utility and transportation services necessary to perform and complete in a workmanlike manner the work indicated hereinafter: Uniform Rental Services of same in conjunction with and in accordance with the Contract Specifications as prepared by the Village of Buffalo Grove, 50 Raupp Boulevard, Buffalo Grove, Illinois. 2. (A.) SAL Iona sleeve shirts(cotton) $ -7A-59/item/week (B.) SAL Long sleeve shirts(cotton/polyester) $ `� htem/week (C.) SAL Long sleeve shirts(flame resistant) $ � / /item/week i (D.) SAL Short sleeve shirts (cotton/polyester) $ l litem/week (E..) SAL Short sleeve shirts(knit type cotton blend) $ `t� litem/week (F.) SAL Short sleeve shirts(knit type cotton) $ Z - litem/week (G.) Trousers $ y /item/week (H.) Trousers(Flame Resistant) $ �3 L'O litem/week (I.) Coveralls sets $ /item/week (1) Shop towels(100 bundles) $ ' per/week (K.) Name emblem A each (L.) Village emblem $ ' each (M.) Set up charge $ ° 1d each (N.) Carpet Mats 2' x 3' $ { f 6 /item/week (O.) Carpet Mats 3' x 4' $ /item/week (P.) Carpet Mats 4' x 6' $ 1 litem/week (Q.) Carpet Mats 3'x to, $ litem/week (R.) Upcharge For Outsize Garments %a I,()d/-1(�Ep /item/week (Sizes larger than XL) 13 BID FORM 3. ANNUAL CONTRACT COST ADJUSTMENT 2°d Year Option: The unit prices as shown above shall be adjusted by percent 3`d Year Option: The unit prices as shown above shall be adjusted by percent 4. ADDITIONAL CHARGES All additional set up charges, energy costs, etc., shall be made part of the bid proposal. If these charges do not appear as part of the proposal and the Village is billed for these additional charges at a later date, the Village may choose, without obligation, to cancel the contract. 5. REJECTION AND WITHDRAWAL OF BID: In submitting this Bid, it is understood that the right is reserved by the Owner to reject any and all Bids and to waive any informalities in the Bids. It is agreed that this bid may not be withdrawn for a period of ninety(90) days from the opening thereof. 6. TIME OF COMPLETION: If awarded the Bid, the undersigned agree(s) to perform same in a professional manner as specified in the Contract Specification. 7. BID DOCUMENTS: The term "Contract Specification" is hereby defined to mean those documents containing the Bid Requirements and other Contract Documents listed in the Table of Contents. The Contract Specification is hereby made a part of this Bid Form. Upon successful award of the Bid, the Contractor shall enter into a contract with the Owner. 14 BID FORYI The undersigned acknowledges that the Village may adjust the stated bid by adjusting quantities per the stated unit prices. The contractor shall be responsible for taking all measurements required to perform the work. It is agreed that the Proposal is for the total work notwithstanding any error made in the contractor's measurements. ARAMARK Uniform Services,a division of ARAMARK Uniform&Career Apparel,LLC Firm Name: Telephone: 818-973-3720 115 N. First Street Official Address: Burbank, CA 91502 By: Signature Date: March 15, 2011 Where Contractor is a Corporation, Add: Attest: Secretary (Seal) Date: 15 VILLAGE OF BUFFALO GROPE PUBLIC CONTRACTS The Village of Buffalo Grove is required to obtain certain information in the administration and awarding of public contracts. The following Public Contract Statement information, shall be executed and notarized. PUBLIC CONTRACT LNTORMATION CERTIFICATION OF CONTRikCTOR/BIDDER In order to comply with 720 Illinois Compiled Statutes 5133E-1 et seq. the Village of Buffalo Grove requires the following certification be acknowledged: The below-signed bidder/contractor hereby certifies that it is not barred from bidding or supplying any goods, services or construction let by the Village of Buffalo Grove with or without bid, due to any violation of either Section 5/33 E-3 or 5/33 E-4 of Article 33E, Public Contracts, of the Chapter 720 of the Illinois Compiled Statutes , as amended. This act relates to interference with public contracting,bid rigging and rotating, kickbacks, and bidding. CERTIFICATION RELATIVE TO 65 ILCS 5/11.42.1.1 In order to comply with 65 Illinois Compiled Statutes 5/11-42.1.1 the Village of Buffalo Grove requires the following certification : The undersigned does hereby swear and affirm that. (1) it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue or (2) in contesting in accordance with the procedures established by the appropriate revenue Act, its liability for the tax or the amount of the tax. The undersigned further understands that making a false statement herein: (1) is a Class I Misdemeanor and (2) voids the contract and allows the Village to recover all amounts paid to it under the contract. 16 CONFLICT OF INTEREST The Village of Buffalo Grove Municipal Code requires the following verification relative to conflict of interest and compliance with general ethics requirements of the Village: The undersigned supplier hereby represents and warrants to the Village of Buffalo Grove as a term and condition of acceptance of this (bid or purchase order) that none of the following Village officials is either an officer or director of supplier or owns five percent (5%) or more of supplier. The Village President, the members of the Village Board of Trustees, the Village Clerk, the Village Treasurer, the members of the Zoning Board of Appeals and the Plan Commission, the Village Manager and his Assistant or Assistants, the heads of the various departments within the Village. If the foregoing representation and warranty is inaccurate, state the name of the Village official who either is an officer or director of your business Pnr;ty nr nwnc fiyp nPrrf-nt N01M nr mnrp thprpnf -ARAMARK Uniform Services, a division of ARAMARK Uniform& Career Apparel,LLC Print Name of Contractor/Bidder/Supplier Signature Vice President Title Subscribed and Sworn to before me this 15th day of ;Lurch , 2011. Notary Public William Thomas Chiaro 17 PART 1 - GENERAL REQUIREMENTS A. SUMMARY OF WORK 1.01. WORK COVERED BY CONTRACT DOCUMENTS a. The following contract specifications involves the rental, laundering, repairing and replacing of uniform garments for the Village of Buffalo Grove Public Works Department personnel. b. Carefully examine all the specifications, become fully informed of all existing conditions and limitations, and all other relevant matters concerning the work to be performed, and include in the contract a sum to cover the cost of all such items. 1.02. WORK SEQUENCE AN-D T11-VII tG a. The supplier shall maintain a regular delivery schedule to pick-up and deliver the garments to the Village. b. The supplier shall invoice each Public Works account separately. (Water, Sewer, Drainage, Forestry, Street, Central Garage and Building Maintenance) c. The supplier shall measure all employees for size to insure a proper fitting of the uniform garment. 1.03. USE OF PREMISES a. Do not unreasonably encumber site with materials or equipment. b. Provide individual lockers to store clean and spoiled uniforms.. c. Limit use of site for storage: 1. As directed by Village. 2.To allow for the work of other contractors. 3.To allow use by the public. d. Facilities are not to be used for personal business. 1.04. SUMMARY OF WORK a. Payment shall be made by the Village pursuant to the Illinois Prompt Payment Act. b. The successful Bidder shall indemnify and hold harmless the Village, its agents and employees from and against all claims, damages, losses and expenses including but not limited to attorney's fees arising out of or resulting from the performance of the work as outlined in the Contract Specification, Contract Documents and Contract. 18 PART 1 - GENERAL REQUIREMENTS (cont.) B. UNIFORMS LO L GARbIENTS (GENERAL) a. All garments shall remain the property of the supplier. b. The supplier shall mend, alter or replace said garments to the extent necessitated by normal wear. C. Garments shall be deemed unpresentable if the employee refuses the garment when delivered by the supplier. d. The Village shall be entitled to reduce garment service in the event of a decrease in the number of employees in the ordinary course of business. e. New employees shall receive new uniforms at the time of hire. Used uniforms will not be accepted f. The supplier shall provide to forty one (41) full time employees, eleven (11) shirts (long and short sleeve determined at the time of fitting), and eleven (11) trousers. Uniform color will be selected at time of fitting. 1.02 EMBLEMS a. Village emblems shall be provided by the supplier and shall be sewn to the shirt directly over the left breast pocket. b. Name emblems shall be provided by the supplier and shall be sewn to the shirt directly over the right breast pocket. c. Cotton thread must be used to attach emblems. 1.03 SHIRTS a. Long or short sleeve shirts shall be no-shrink 65% polyester, 35% natural combed cotton, with an acid resistant finish, soil release permanent press, with lined collar and cuffs, permanent hidden collar stays, a seven button front and two large button through pockets. b. Short sleeve knit shirts shall be 100% combed cotton or 50% Cotton 50% polyester or comparable, 2-button placket, banded sleeves and an extended shirttail c. Shirts for supervisory personnel shall be 60% cotton 40% polyester blend shirts or comparable with adjustable button cuffs (long and short sleeve) left chest pocket and extended tail. Supervisory wear shall be pressed, wrinkled uniforms will be rejected. d. Flame Resistant shirts shall have a minimum arc rating of 4 per 1vFPA 70E, 2004 edition 19 PART 1 - GENERkL REQUMNIENTS (cont.) 1.04 TROUSERS a. Trousers shall be expandable waist (optional), no-shrink plain or pleated front, 65% polyester 35% cotton twill, stain and acid resistant permanent press, straight leg with heavy duty brass zipper and zipper chain, reinforced seams and stress points and four pockets, and the left rear pocket with a button. Supervisory wear shall be pressed, wrinkled uniforms will be rejected. b. Flame Resistant Trousers shall have a minimum arc rating of 8 per NFPA 70E, 2004 edition 1.05 COVERALLS a. Coveralls shall be 65% polyester, 35% cotton, permanent press, straight leg with heavy duty two way zipper fronts, bi-swing action back with rule pocket and side pocket openings. One (1) set of coveralls shall be provided for Public Works personnel wanting coveralls. 1.06 SHOP TOWELS a. Shop towels shall be vendors pre-washed 100% cotton shop towels; 100 bundle. 1.07 CARPET MATS a. Provide unit cost for carpet mats in various sizes and colors for the Public Service Center, Village Hall, Youth Center, and Police Department. b. The supplier shall maintain a regular delivery schedule to pick-up and deliver the mats to the Public Service Center,Village Hall, Youth Center, and Police Department. 1.08 LOCKERS a. Provide individual lockers to store clean and spoiled uniforms. 20 END OF SECTION PART II -SPECIFIC CONDITIONS A. GENERAL INSTRUCTIONS Objective: To provide clean presentable uniforms for employees of the Village such that they may project a professional image to the public. Scope of Work: Contractor will supply all labor, material, equipment and supplies required to provide a high level quality of service. Schedule: Delivery will be performed between 7:00 A.M. and 3:00 P.M. (5) days per week,Monday through Friday. Supervision: The Contractor will supply the Village with the name, office telephone number, cell phone number and email address and/or fax number of a contact person. Communication: The Village will have authorized personnel monitor the uniform rental services. It is mandatory that our personnel be able to communicate verbally, in writing and via e-mail with a working supervisor, and reasonable complaints and concerns be addressed when brought to the supervisor's attention. Contract Term: The Village acknowledges that the supplier will be obligated to make a substa inv nt in unifo ��f�. u sit ��i�7°4 garments to fulfill the agreement. The term of this agreement, therefore, shall be f^r ^ ^�ri^� *•• ^ �i' two€-tom yams edid If at any time the service is not satisfactory to the Village, in the sole discretion of the Village, the Village reserves the right to cancel this contract(without cause) by providing the supplier a sixty (60) day written notice. 2I f REFERENCES Village of Wheeling Chuck Spratt 847-229-4600 Village of Wauconda Jackie Soccorso 847-526-9610 Village of Round Lake Karen Richey 847-546-8752 - - i 0 Qtr 4 'AJ?A" x R�'�,ri rid itEat•a+�i� . Customer Service Review/Quarterly Customer Meeting At ARAMARK Uniform Services, our objective is to provide you with exceptional service. As part of our service review, we would Iike to ask you a few questions about how we are doing. This h ussion differs from the Customer Satisfaction evaluation you may have received in the mail. •` Date:31110944 Dale of Last QCMIServica Review: MC#:602 Dist: 2922-10 Customer Number: 681192-000 Customer Name DISTRICT-65 Address: 1500 MCDANIEL EVANSTON , IL 60202 Phone: (847)57D-0557 E-mail Address: ark (Customer)Service Contact: _ Contact Title ��- �' �r/Y'_ra sa/1 � >'rC G�3 z'7e Completed by(AUS Mgr): tAn V Exceeding Very Satisfied Somewhat Dissatisfied Merchandise Expectations Satisfied Satisfied Appearance [ ] [A [ ] [ ] [ ] Repairs [ ] [ ] [ ] [ ] Inventory Service RSR Regularly Checks in With You Your Calls to ARAMARK Are Answered Promptly and Professionally On Time Delivery/Dependability Over-all Performance Over the past year, has our service: [ ] Improved N Stayed the Same [ ] Declined If service has declined please help us to understand what makes you feel that way. What one thing can we do to better serve your account? &�Py l U 14e, 1')�� -�fis(i LV. Ps'—r ��-V•L�+�� ]✓� phi� � � .0,Q„1 Have you received an Apparel One Catalog? Yes { ] No Would you recommend our services to others? [ Yes [ ] No Customer's additional comments: "Df L�50 rV, cz Qum �yv� d bra- - ,-XS 1 4 For internal use only. Customer Contact Date — / General Manager Initials/Date �ARAMARK Manager Date March 16, 2011 Willis of Pennsylvania,Inc. Two Liberty Place 50 S.16th Street,Suite 2500 Village of Buffalo Grove Philadelphia,PA 19102 Village Nall Phone: 215 239 6806 Fax: 215 825 3661 50 Raupp Boulevard eMaik Cchoida-iO@willis.com Buffalo Grove, IL 60089 www.wlllls.com i Re: ARAMARK Uniform & Career Apparel, LLC Bid for Village of Buffalo Grove - Uniform Rental Service To Whom It May Concern: We have reviewed the insurance requirements in the bid for Village of Buffalo Grove - Uniform Rental Service. We certify that should our client be awarded the contract for Village of Buffalo Grove - Uniform Rental Service, we shall also provide to the Village of Buffalo Grove the required certificate of insurance, site specific limits of liability, certified as being approved and authorized for issue by the insurance company(s) providing insurance for ARAMARK Uniform & Career Apparel, LLC. If you have any questions or require any additional information, please contact me. Sincerely, //omas . 0'Chuida, . Senior Vice President ' 10, AI?ANMK' Uniform Services ADDENDUM TO INVITATION TO BID This Addendum to the Invitation to Bid 2011 (hereinafter "Service Contract"), is entered into , 2011, by and between Village of Buffalo Grove ("VILLAGE"), and ARAMARK Uniform Services, a division of ARAMARK Uniform & Career Apparel LLC, a Delaware lim.iced liability company ("CONTRACTOR"). VILLAGE and CONTRACTOR agree as follows: The parties agree that the following revisions to the Service Contract shall be incorporated into the invitation to Bid: INSTRUCTIONS TO BIDDERS 1.10 AGREEMENT, BON.S INSURANCE,, pages 3 through 6 Delete in its entirety and replace with the following language to read as follows: Amend to read CONTRACTOR will indemnify and hold harmless VILLAGE against any and all losses, damages, liabilities, claims, demands, suits and expenses, including reasonable attorneys' fees and court cost resulting from CONTRACTOR's gross negligence and/or willful misconduct in its performance of the Services under this Agreement. For this indemnification to apply, the party claiming indemnity must immediately notify the indemnifying party upon receipt of notice of any claim or lawsuit and must permit the indemnifying party's authorized attorneys and personnel (at the indemnifying party*s discretion and cost) to handle and control the defense of such claims or lawsuits. The party claiming indemnity agrees to fully cooperate and aid in such defense and shall not settle any such claims or lawsuits without the prior written consent of the indemnifying party." INSTRUCTIONS TO BIDDERS D. HOLD HARMLESS AGRIEEMENT, page 6 Delete in its entirety and replace with the following language to read as follows: Amend to read "CONTRACTOR will indemnify and hold harmless VILLAGE against any and all losses, damages, liabilities, claims, demands, suits and expenses, including reasonable attorneys' fees and court costs resulting from CONTRACTOR's gross negligence and/or willful misconduct in its performance of the Services under this Agreement. 3795 NORTH WILKE RD. ARLINGTON HEIGHTS,IL 6'O0'04 FSC Mixed 847 797,9367 FAX 847 79,7 9670 , ,, ".11" 0 jQ?YAWRK -------------------------- Uniform Services For this indemnification to apply, the party claiming indemnity must immediately notify the indemnifying party upon receipt of notice of any claim or lawsuit and must permit the indemnifying party's authorized attorneys and personnel (at the indemnifying party's discretion and cost) to handle and control the defense of such claims or lawsuits. The party claiming indemnity agrees to fully cooperate and aid in such defense and shall not settle any such claims or lawsuits without the prior written consent of the indemnifying party." TROUSERS (FLAME RESISTANT), page 13 Include the following language to read as follows: "Except for the Merchandise listed as Flame Resistance Trousers and Shirts, the Merchandise supplied under this Agreement is not flame resistant or resistant to hazardous chemicals and contains no special flame resistant or hazardous chemical resistant features. The Merchandise is not designed for use in areas of flammability risk or where contract with hazardous materials is possible. Flame resistant and acid resistant Merchandise is available from CONTRACTOR on request, All Merchandise listed as Flame Resistant Trousers and Shirts is flame resistant merchandise ('FR Merchandise") which is not resistant to hazardous chemicals, contains no special hazardous chemical resistant features and is not designed for use in areas where contact with hazardous Substances is possible. However, such FR Merchandise meets or exceeds the performance requirements of the following standards: OSHA 1910.269, ASTM F-1506 and CAL-OSHA, GISO, Title 8. The fabric was tested by CONTRACTOR's supplier in accordance with Federal Test Standard #191A, Method 5903.1. VILLAGE agrees to provide the following notification to its employees wearing any FR Merchandise: - WARNING - For prevention of clothing ignition during short term and emergency exposure to flame or electric arc, do not use for protection against continuous therinal loads, hot liquids or steam. Do not wear alone for limb/torso protection during structural fire fighting. Do not use for chemical protection or protection from other hazardous substances. Failure to comply with this warning may result in serious injury or death. CITY is responsible for determining that all of the Merchandise (including the FR Merchandise) being provided by CONTRACTOR is appropriate for the intended use of VILLAGE and its employees. VILLAGE assumes all risks associated with the use of the Merchandise (including the FR Merchandise). CONTRACTOR shall not be liable for any loss, injury, or death arising out of the Use of any Merchandise (including the FR Merchandise), except to the extent such loss, injury or death is due to the willful misconduct of CONTRACTOR or its agents or employees. 37,9,5 NORTH WiucE RD. ARLINGTON HEIGHTS,IL 60004 FSC ,�n,xed Smurces 847 79,7 9367 FAX 847 797 9670 I—,d#, Uniform Services IF VILLAGE IS REQUESTING EMBROIDERY OF EMBLEM/LOGOS WITHOUT THE USE OF FR THREAD AND FR EMBLEMS, THE FOLLOWING LANGUAGE MUST BE INCLUDE: "VILLAGE has requested that CONTRACTOR embroider the names of VILLAGE employees and/or CITY's logo onto the FR Merchandise being sold/rented by VILLAGE from CONTRACTOR with thread and emblems/logos that are not made flame resistant material. CONTRACTOR has agrees to perform, such embroidery in consideration for VILLAGE's agreement to, and/,or acknowledgment of, the following: (a) VILLAGE assumes all risks associated with the use by any of its employees, agents or r presentatives of the being sold/rented to VILLAGE by CONTRACTOR; and (b) VILLAGE shall indemnify, defend and hold CONTRACTOR and any of its affiliates harmless from any and all claims, liabilities, costs, and expenses (including reasonable attorney's fees) arising out of the use of, misuse of, or failure to use, any item sold/rented to VILLAGE, by CONTRACTOR, except to the extent any loss, injury or death is due to the willful misconduct of CONTRACTOR or its agents or employees." 3795 NORTH WHAL RD. 10 ARLINGTON HEiGHTS,IL 60004 FSC Mi-d sources 847 79�7,9367 FAx 847 797 9670 AILAWR K Uniform Services IN WITNESS WHEREOF, the parties here to have executed this addendum to the invitation to Bid as of the date first above written. VILLAGE VILLAGE OF BUFFALO GROVE By: Name: Title: CONTRACTOR ARAMARK Uniform Services, a division of ARAMARK Uniform & Career Apparel LLC By: Name: Title: 3795 NoRTH WILKE D. so ARLINGTON HEIGHTS,IL 60004 FSC ,, ,,xed Sources 847 797 9367 FAX 847 797 9670 A "® CERTIFICATE OF LIABILITY INSURANCE Pa e 1 of 1 02E16`°2�` 1 S / / OlI THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER ' CONTACT Willis of Pennsylvania, Inc, NAME. IPHONE Two Liberty Place - 877-945-737B ! FAX 688-467-2378 so S. elph a, Ste 25o0 E-MAIL certificates@willis.com Philadelphia, PA 19102 INSURER(S)AFFORDING COVERAGE NAIC Ii INSURED 1NSURERA:ACE American Insurance Company 22667-003 ARAMARK Uniform & Career Apparel, LLC I INSURERB: Indemnity Insurance Company of North Amerl43575-001 Including WearGuard and Crest Divisions INSURERC: 115 N. First Street Burbank, CA 91502 INSURER D: INSURER E: I INSURER F: COVERAGES CERTIFICATE NUMBER:15522937 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. iNSIR 3 DD'LI SUBR POLICY NUMBER POLICY EFF POLICY EXp - LTR I TYPE OF INSURANCE LIMITS A GENERAL LlaeluTY IHDOG25518895 10/1/2010 I10/1/2011 EACHOCCURRENCE EEs 11 000 000 X f COMMERCIAL GENERAL LIABILITY PR AGESO a oceTurenee) IS Inc laded 1 CLAIMS-MADE OCCUR MED EXP(Any one person) 5 5,000 X Liquor Lau_ ability E PERSONALBADV INJURY $ 1,000,000 x_I Vendors Liability jjI GENERAL AGGREGATE ;None GEN'LAGGREGATE LIMIT APPLIES PER: PRODUCTS-COMPlOP AGG 5NOne _ 1 POLICY PRO- LOC fi 5 A hAUTOMOBILE LIABILITY i I5AH08624707 10/1/2010 f10/1/2011 1 COMBINEDSINGtELIMET (Eaaccident) 5 1,000,000 ANYAUTO I i O i BODILY INJURY(Per person) S AUTOS AUTOS SCHEDULED A I BODILY INJURY(Peracadenl) S i HIREDAUTOS 'NON-OWNED I PROPERTYDAMAGE X AUTOS (Peraccidenl) $ Self-Insur Avto Phyei ed for cal Dame a f; S HUMERELLALIAB OCCUR ! I EACHOCCURRENCE S EXCESS LIAB CLAIMS-MADE I I AGGREGATE S I DED I RETENTIONS {{ S A WORKERS COMPENSATION I WI SCFC46136470 110/l/2010 I10/l/2011 rE.L. TORYLAMI AND EMPLOYERS'LIABILITY A ANY PROPRIETORIPARTNERIEXECUTIVE N1A; CA & MA WLRC4613641A I10/1/2010 10/1/2011 ACHACCfDENT 5 11000,000 OFFICERIMEMBER EXCLUDED? B ((MandaloryinNH) I AOS WLRC46136421 110/1/2010 10/1/2011 ISEASE-EA EMPLOYEE S 11000,000 "VC ,describe underDESCRIPTION OFOPERATIDNSbelow I ISEASE-POLIGYLIMIT ,5 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES(Attach Acord 101,Addlional Remarks Schedule,iFmore space is(equired) ARAMARK's General Liability and Auto Liability policies are noncancellable. Workers' Compensation notices of cancellation are in accordance with each state law. Products/Completed Operations and Contractual Liability are included under General Liability, CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE *TO WHOM IT MAY CONCERN Evidence of Coverage �) Current Year Coll:3270813 Tp1:1135397 Cert:15522937 ©1988-2010 ACORD CORPORATION.All rights reserved. ACORD 25(2010l05) The ACORD name and logo are registered marks of ACORD REQUEST FOR PROPOSAL FOR NEW TELECOMMUNICATIONS PLATFORM FOR Village of Buffalo Grove 8c Buffalo Grove Park District April 5, 2011 Fox Bluff Corporation 4/5/201 1 Page 1 of 27 Introduction The Village of Buffalo Grove (VBG) and the Buffalo Grove Park District (BGPD) are in the market for a new telecommunications platform. One RFP is being issued to cover both organizations. The successful vendor will have a separate contract with each group. It is our intent to select the same platform and vendor for the Village and Park District. Contact Information VBG and BFPD have retained the services of Fox Bluff Corporation (FBC) to oversee this task. Robert Giddens, Director of IT for VBG and John Short, Business Manager for BGPD have taken the leadership roles for this project. A committee consisting of a variety of staff has also been formed. Harris Weiner is the representative from FBC. All questions about this project should be directed to hweiner foxluffcor .co . Time Frame Bid Available Tuesday April 5, 201 1 Pre-Bid Conference Monday April 18, 2011 Question Period Ends Tuesday April 26, 2011 Bid Response Due Friday May 6, 2011 Anticipated Finalist Presentation Tuesday May 17, 2011 Anticipated Contract Award Tuesday May 31, 2011 Solution Installed and Accepted Thursday September 1, 201 1 *approximate date, depending on Board Meetings The Pre-Bid Conference is mandatory of all vendors. The conference will take place at Village Hall (50 Raupp Blvd, Buffalo Grove, 60089), in the downstairs conference room, and commence at 9:30AM CDT on Monday, April 18, 2011. Please let us know if you will be attending, and please, no more than two from any organization. This will be your only opportunity to inspect the premises. Questions will be accepted by email until 5:OOPM CDT on Tuesday April 26, 201 1. Three of each media, paper and CD, are required for a complete bid response. All proposals should be valid for one year from the date of submission. Sealed responses should be delivered to the Village Clerk at the Village of Buffalo Grove (50 Raupp Blvd, Buffalo Grove, 60089) by 10:00 A.M. CDT on Friday May 6, 2011. The response should be sealed and marked as follows: "Telecommunications proposal for the Village of Buffalo Grove and the Buffalo Grove Park District May 6, 201 1" There will be a public opening at that time. - 2 - Locations �Name Address Village Hall 50 Raupp Blvd. Police Department 46 Raupp Blvd. Public Works Facility 51 Raupp Blvd. Fire Station #25 505 W. Dundee Fire Station #26 109 Deerfield Pkwy Fire Station #27 100 W. Half Day Buffalo Grove Golf Club 48 Raupp Blvd. BG Golf Maintenance Shop 454 Old Checker Road Arboretum Golf Course 401 Half Day Rd. Alcott Center & Park 530 Bernard Avenue Emmerich Park 150 Raupp Blvd. Fitness Center 601 Deerfield Pkwy. Raupp Memorial Museum 901 Dunham Lane Needs Analysis A needs analysis was done during 201 1 by FBC Consulting. Our consultant looked at the telecommunications systems at each location and the underlying data infrastructure. Following is a summary of the findings and recommendations: ■ The NEC system at VBG is an NEC NEAX 2000. ■ The voicemail system at the VBG is an AVST system. The version is 7.8 and the serial number is 1562982696271. ■ The BGPD uses an AT&T Merlin system at the Alcott Center. ■ The BGPD uses an Intertel system at the Fitness Center. ■ The BGPD and VBG would like to connect the telephone systems between sites in order to utilize centralized services (4-digit dialing, voicemail, administration, etc.). ■ Switching infrastructure is Cisco and has recently been upgraded to provide POE. ■ Cabling is a minimum of CAT 5. ■ VBG uses Lotus Notes for the email platform. ■ BGPD uses Lotus Notes for the email platform. - 3 - ■ The Village IT staff manages the BGPD network. RMS Technologies is the Village IT resource for the WWAN and LAN. RMS will continue to assist the Village in managing the WWAN and LAN post-installation of the selected voice platform. - 4 - Confidentiality The Bidder shall respect the confidentiality of information that has been provided. As a result of its participation in relation to this RFP, the vendor may gain access to information regarding VBG and BGPD business or on the use, development, and acquisition of other services. The Bidder shall treat all information as confidential and shall not use or disclose the information beyond the intended purpose, being the Bidder's preparation and response to this RFP; and shall not disclose the information to any third party, except where the information exists in the public domain and/or is exempt from protection under applicable law. Any other distribution, copying or disclosure is strictly prohibited. If the Bidder is required to release any of the information to a third party for the purposes of preparing for its proposal, the Bidder is required to solicit at least the same confidentiality obligations from this third party prior to releasing the information. Should the Bidder or third party be unable or unwilling to comply with and confidentiality requirements, they must return all RFP material received and withdraw from this RFP process. All materials submitted by the Bidder will become the property of the VBG and BGPD and will not be returned. Cost of Preparation All costs related to preparing the response to this RFP will be borne by the responding vendor. Insurance and Indemnification The successful vendor is required to maintain insurance as described in Appendix 1. To the fullest extent permitted by law, vendor agrees to defend, pay on behalf of, indemnify, and hold harmless VBG and BGPD, its officials, agents, employees, and volunteers and others working on behalf of the organizations against any and all liabilities, judgments (including deficiencies and interest), costs, claims, demands, suits or loss, including all costs connected therewith (including attorney's fees), and for any damages which may be asserted, claimed, recovered against or from the VBG and BGPD, its elected and appointed officials, agents, employees, volunteers or others working on behalf of the VBG and BGPD, by reason of personal injury, including bodily injury or death and/or property damages, including loss of use thereof, which arises in whole or in part or in consequence of this work by vendor, its employees or subcontractors or is in any way connected or associated with this contract, whether such act or omission is by vendor, its employees, or subcontractor. This indemnity hold harmless provision shall be applicable to any action or claim under this paragraph, and it shall also include any action of law or equity brought by any party against either entity under federal or state law in an effort to set aside the contract. Both organizations shall be relieved from all risks of loss or damage to services and/or product during the period of transportation, installation, and during the entire time the product is in possession of the successful vendor and until such time as unencumbered title for the product is vested in VBG and BGPD and the product is in the exclusive possession of the Village and Park District and the work is accepted by them. - 5 - Compliance with Laws In providing all services pursuant to this agreement, the vendor shall abide by all statutes, ordinances, rules and regulations pertaining to or regulating the provision of such services, including those now in effect and hereafter adopted. Any violation of said statutes, ordinances, rules or regulations shall constitute a material breach of this agreement and shall entitle the VBG and BGPD to terminate this agreement immediately upon delivery of written notice of termination to the vendor. Specifically, the organizations require the selected vendor to be in compliance with: Interference with Public Contracting. 720 ILCS 5/33E states that it is unlawful to participate in bid rigging and/or rotating, kickbacks, bribery and other related interference with public contracts. The statute requires that a certification be submitted by a vendor specifically attesting to the provisions of 5/33E-3 and 5/33E-4. Tax Delinquency: 65 ILCS 5/1 1-42-1 states that it is unlawful to award a contract to any individual or entity that is delinquent in the payment of any tax administered by the Illinois Department of Revenue unless the individual or entity is contesting the amount and/or liability in accordance with the procedures established by the appropriate revenue act. The statute requires that a certification be submitted by a vendor attesting to Section 5/1 1-42.1 -1. Prevailing Wage Rates: The Prevailing Wage Act requires contractors and subcontractors to pay laborers, workers and mechanics employed on Public Works construction projects no less than the general prevailing rate of wages (consisting of hourly cash wages plus fringe benefits) for work of a similar character in the county where the work is performed. The successful vendor will be required to adhere to the Prevailing Wage Act. Sexual Harassment: 775 ILCS 5/2-105 requires that any party to a public contract must furnish evidence of adoption of a written policy on sexual harassment pursuant to the statute. The Village and Park District interpretation of this statute is that such a policy does not have to be submitted with the bid, but the Vendor must have one in order to receive a contract. Other laws, if applicable, that shall be observed, including, but not limited to: Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), Public Works Employment Discrimination Act (775 ILCS 10/0.01 et seq.), Illinois Blacklist Trade Law (775 ILCS 15/1 et seq.), Public Works Preference Act (30 ILCS 560/0.01 et seq.), and Employment of Illinois Workers in Public Works Act (30 ILCS 570/0.01 et seq.). - 6 - Independent Contractor It is agreed by the parties that at all times and for all purposes hereunder, the relationship between the vendor and the VBG and between the vendor and the BGPD is that of an independent contractor, and not an employee or agent of either organization. Bond A Bid Bond equal to 10% of the total amount bid is required. Proposals without the required bond (Cashier's Check or Certified Check is acceptable) will not be considered. Bid Bonds will be returned as soon as practical after the successful bidder has been selected by the Village and Park District Boards. A Performance Bond equal to 100% of the final contract cost (sum of the two contracts) will be required of the successful vendor. Sales Tax The VBG and BGPD are sales tax exempt. Proof of this exemption will be provided to the successful vendor. Contingency If vendor fails to perform the work as specified herein, the VBG and BGPD may take such steps as are determined necessary to furnish services according to any and all available legal means. Licenses and Taxes Licenses necessary for the execution of the work shall be secured and paid for by the vendor. Vendor shall also pay all federal, state, and local taxes, including sales tax, social security, workers compensation, unemployment insurance and any other tax which may be chargeable against any labor, material, equipment or real estate. - 7 - General Work Performance It is understood that, except as otherwise specifically stated in the RFP, the vendor shall provide and pay for all materials, labor, tools, equipment, transportation, temporary construction of every nature and all other services and facility of every nature whatsoever, necessary to execute, complete and deliver the work within the specified time. Upon award, vendor is assumed to have visited the premises and to have taken into consideration all conditions which might affect this work. No consideration will be given to any claims based on a lack of knowledge of existing conditions. A site survey of the premises for existing conditions and equipment will take place as part of the Pre-Bid Conference. All work shall be performed in a professional manner. Personnel from the Village and/or Park District may observe the work procedures and workmanship of the vendor, but such observation shall not relieve the vendor of any responsibility of performance or constitute acceptance of the work performed. Contract Document It is the express intent of the VBG and BGPD that all specifications as outlined in this Request for Proposal Document, including any addenda items which are issued, shall be incorporated as part of the written and signed contract with the successful Vendor. Withdrawal of Proposals, Declinations The Village of Buffalo Grove or the Buffalo Grove Park District may grant a request of withdrawal if a written request is received prior to the specified time of bid closure. After the bid closure, the Vendor cannot withdraw or cancel its bid proposal for a period of 12 calendar months, and such bid will be binding during that time. Prospective Vendors that decline to submit a bid are requested to so notify the VBG and BGPD in writing, and to indicate if they would like their name to be kept on a future bidding list. However, this is not mandatory. Errors in Bids When an error is made in extending total prices in a bid when a bid consists of both unit prices and totals, the unit bid price will govern. Otherwise, the Vendor is not relieved from errors in bid preparation. - 8 - Decision Criteria The responses will be scored in five different and equal areas. These are: Cost-effectiveness based on forecast return on investment over a five-year period Initial Investment System Design, Ease of Use and Functionality Level of compliance with the technical requirements and desires Clear demonstration of the vendor's experience in deploying intelligent converged networks to be represented by the quality and relevance of the chosen reference customers The phrases "RFP," "Proposal," and "Bid" may be used interchangeably in this document. The VBG and BGPD reserve the right to: Reject any or all responses; Waive formalities, technicalities or irregularities; Issue no contract for any of the services described within this RFP; Accept any proposals they determine to be in their best interest; Add or remove scope into the contract negotiation process; Solicit new bids; Otherwise solicit proposals or quotations if some other manner of negotiation better serves its interests, Accept or reject any and all alternatives and to judge whether or not any alternate or substitute is of equivalent or better quality. - 9 - Proposal Format This RFP document should be Section 1 in your response. The responding vendor should indicate (where appropriate) whether their solution is: Compliant Meets or Exceeds requirement Non-Compliant Does not meet minimum requirement Agreed Confirms understanding of statement Exception Take exception to statement Attachment 1 should be printed (landscape, please) and moved to the first page in the RFP response. This will facilitate an efficient public opening. Section 2 should be titled "Executive Summary" and include a top-level discussion of the most important aspects of your solution. Your Executive Summary response should also answer the questions: Why should the Village and Park District do business with me? How and why is my solution better than anyone else's solution? Further information, literature and alternatives can be provided in additional sections. Responses that are not presented in this format may be deemed non-responsive, and may not be considered. - 10 - Wide Area Network The Village and Park District WAN connectivity falls primarily into three areas: The VBG main campus consists of Village Hall, Police Department, Public Works and the Golf Club and is fiber connected. The VBG Fire stations #25, #26 and #27 connect to Village Hall utilizing the Village wireless wide-area network (WWAN). BGPD main locations include the Alcott Center, Fitness Center and Emmerich facility which also utilize the WWAN. Arboretum Golf Course is on the WWAN. The Raupp Museum has DSL Internet connectivity and will be treated like a SOHO location. During February of 201 1, an IP Readiness Assessment was performed by the IT Department. Areas that needed adjustment to support voice over the WWAN were identified and upgraded. If your solution has specific network requirements be sure to indicate those requirements where appropriate. The Village is confident that its upgraded network meets generally accepted standards for VoIP. Local Area Networks VBG and BGPD have new Cisco switches. They are 2900 series and support POE. The Village and Park District are open to both Cisco and non-Cisco solutions for its communications software. The successful vendor will not need to provide switches as part of their bid response. Cabling All cabling is a minimum of CATS. Generally, cabling will not be the responsibility of the successful vendor. However, it is possible one or two runs may be required. In Appendix 2, Options, provide a cost for a typical 100 ft. CAT 5e data run. - 11 - Trunk and Telephone Requirements Equipped/Licensed at Cutover: Basic Staff Dept. Analog Analog Name Phone Phone Phone PRI MOH Trunk Port Village Hall 5 30 27 1 1 4 4 Police Department 5 50 25 1 1 4 4 Public Works Facility 6 21 6 4 4 Fire Station #25 10 2 2 Fire Station #26 12 2 2 Fire Station #27 29 2 2 Buffalo Grove Golf Club 7 2 2 BG Golf Maintenance Shop 2 2 2 Arboretum Golf Course 6 4 2 Alcott Center & Park 44 26 6 1 1 4 4 Emmerich Park 10 2 2 Fitness Center 30 24 6 1 2 4 4 Raupp Memorial Museum 4 Growth to: Basic Staff Dept. Analog Analog Name Phone Phone Phone PRI MOH Trunk Port Village Hall 6 36 32 2 1 8 8 Police Department 8 66 28 2 1 8 8 Public Works Facility 8 32 8 8 6 Fire Station #25 16 4 4 Fire Station #26 16 4 4 Fire Station #27 40 4 4 Buffalo Grove Golf Club 12 4 4 BG Golf Maintenance Shop 4 4 2 Arboretum Golf Course 8 4 4 Alcott Center & Park 52 40 12 1 1 8 8 Emmerich Park 16 4 4 Fitness Center 40 32 12 1 2 8 4 Raupp Memorial Museum 4 - 12 - • Growth should be achieved without changing the processor or adding additional units to provide processing power. It is understood that cards, licenses and telephones might be required to achieve ultimate growth. • All station equipment must be configured with a two port 10/100 switch and be "desi" less • All telephones should be able to be wall mounted. Is there an additional charge for wall mount? What is the cost per telephone? • Basic station equipment must include, at a minimum, a display and two way speakerphone • Staff station equipment must include, at a minimum, a display, two way full duplex speakerphone, 4 fixed and 4 programmable line keys • Department station equipment must include, at a minimum, a display, two way full duplex speakerphone, 4 fixed and 12 programmable line keys • The solution will need to be equipped with (2) Attendant Positions (one for the Village and one for the Park District) which should have the ability to indicate if a user is on the telephone. A PC or "soft" Attendant Console is preferred. Can this run on a shared workstation? What are the requirements? • As an Option (Appendix 2) please provide the cost of wired and wireless headsets that work with your telephone sets Centralized Voicemail VBG and BGPD want to share one voicemail system. At cutover, the system should support a minimum of 24 sessions of simultaneous usage and be equipped to handle 300 voicemail boxes. The system should be able to grow to 40 ports of simultaneous usage and 500 voicemail boxes without a change in hardware. - 13 - Vendor Profile 1. Provide an overview of your company, including number of years in business, and core solution offering(s). Companies that have not been in business three years will not be considered. 2. Please submit at least 4 customer references where you have implemented a similar solution over the past two years including individual contact information. 3. Verify that your organization is in compliance with all laws summarized in Section "Compliance with Laws" Solution 1) Using a simple diagram, illustrate your proposed architecture. 2) Identify the software release and software release date for each product proposed. How often is software updated? Are software updates included in your solution? Describe your methodology for software updates. 3) What will be the primary operating system of the common control call processor? 4) How does the system ensure voice quality for a call? 5) How does your solution prevent: unauthorized access to common control elements and data resources? b) How does your solution minimize telephony service disruption due to denial-of- service (DoS) attacks? 7) How are backups accomplished? How will the proposed solution preserve and protect the customer database between backups? Where are backups stored? Can backups be scheduled automatically? 8) Each site should be survivable in case of a WAN failure. Describe your strategy for survivability in case of a WAN failure. What features will be available to end users in this case? 9) Each site should be survivable in case of a critical system component failure. Describe your strategy for survivability in case of failure of the primary call control unit. What features will be available to end users in this case? 10)Do the proposed IP desktop telephone instruments conform to IETS SIP standards? If not, are they upgradeable through a firmware download to support SIP standards and specifications? 1 1)As an option, the Village and Park District would like to be able to record calls on occasion; for example, in the case of a threatening call. How does your solution - 14 - support this functionality? What is required in addition to the software provided? When the ad-hoc call record button is pressed does the system capture the call from the beginning? 12)The Park District has additional locations in schools with one telephone and also key employees with home offices. Specifically, does your solution allow an employee to work at home, or offsite, transparently to the caller? What hardware is required at the home site? What are your network requirements at the remote site? Is a static IP address required? What ports would need to be configured on the school's network to allow IP calling? What is the additional cost for one work at home telephone? What is the additional cost for (12) work at home telephones? 13)Both the Village and Park District have key employees that are frequently out of the office. Does your solution support cellular telephones as handsets? Describe this functionality including limitations. 14)Does your solution support a shared voicemail box for the cellular and desktop station? What is the additional cost of this functionality? 15)When working in a shared environment as described, if the end user does not pick up the call, can the cellular voicemail be used as the primary voicemail? Can the office voicemail be used as the primary voicemail? Is this functionality available on a global or station by station basis? 16)Does your solution support E91 1 as designed? The Park District is interested in complying to the station level. What else is required? 17)Can another station be notified if a station dials 91 1? How many stations can be notified simultaneously? 18)Can a station display the Caller ID of a second call while the user is on the phone? Please describe. 19)Assuming that both name and number are delivered by the carrier, does your solution support simultaneous name and number display on incoming calls? Describe any limitations or requirements. 20)Are timers (hold, park etc.) system controlled or can they be controlled station by station. Please describe limitations. 21)Does your solution allow paging through telephones? Does your solution allow for paging through telephones at remote locations? Describe limitations. - 15 - Station Features Indicate whether the following station features are Standard, Optional or Not Available. Also indicate any limitations of the feature. 1) Add-On Conference 2) Automatic Callback 3) Automatic Intercom 4) Bridged Call Appearance 5) Call Back Last Internal Caller 6) Call Forwarding — All Calls Can Call Forwarding be activated remotely? 7) Call Forwarding — Busy/Don't Answer 8) Call Forwarding — Follow Me 9) Call Forwarding — Off Premises 10) Call Forwarding — Ringing 1 1) Call Hold 12) Call Park 13) Call Pickup — Individual 14) Call Pickup — Group 15) Call Transfer 16) Call Waiting 17) Customer Station Rearrangement 18) Dial by Name 19) Distinctive Ringing 20) Do Not Disturb 21) Elapsed Call Timer 22) Executive Busy Override 23) Group Listening 24) Hands-Free Dialing 25) Hands-Free Answer Intercom 26) Incoming Call Display 27) Individual Attendant Access 28) Intercom Dial 29) Last Number Redialed 30) Loudspeaker Paging Access 31) Malicious Call Trace 32) Manual Intercom 33) Meet-Me Conferencing 34) Message Waiting Activation 35) Music On Hold 36) Off-Hook Alarm 37) Paging/Code Call Access 38) Personal CO Line (Private Line) 39) Personal Speed Dialing How Many? 40) Personalized Ringing 41) Priority Calling 42) Privacy — Attendant Lockout - 16 - 43) Privacy — Manual Exclusion 44) Ringing Tone Control 45) Save and Redial 46) Send All Calls 47) Silent Monitoring 48) Shared Speed Dialing 0 How many? 49) Text Messages 50) Timed Queue 51) Trunk Distinctive Ringing 52) Trunk Flash 53) Trunk-to-Trunk Connections 54) Whisper Page - 17 - Voicemail Features 1. Does the system immediately disconnect and restore the line to service the moment a caller has hung up? 2. How does the proposed voicemail solution integrate with the telecommunications solution? 3. Does the proposed system enable callers to access, in addition to the menu, an individual station either through entering the extension number or keying in the recipient's last name? 4. Does a mailbox allow for pre-programmed forwarding options? For example, press X to be forwarded to my cell phone? Can this be an unannounced option? 5. Does the system allow a caller to be transferred to voicemail directly? Detail the exact keystrokes that would be required? b. What happens when voicemail storage is full? What happens when a mailbox is full? 7. How will the proposed solution verify a user's identification? How can users change their identification codes? 8. How does the proposed solution reveal the number of new and total messages; and enable a mailbox user to delete, skip, or save a message? 9. How does the proposed solution enable the mailbox owner to respond to a message from someone within the system? 10.Does your voicemail system allow for outcall notification of messages? Describe this functionality. Does your system send the Caller ID when paging? 11.Which of the following functions will the mailbox user be able to control through the telephone interface? List any additional functions in the proposed solution. play back messages skip to next message cancel review replay message replay faster or slower pause append information forward message (to mailbox or list) create new answer announcement increase playback volume message undelete - 18 - 0 caller ID Integrated/Unified Messaging All VBG and BGPD employees need to be able to access voice messages through their email client at a bare minimum. VBG uses Lotus Notes as their email platform; BGPD also uses Lotus Notes as their email platform. Please indicate how your solution functions at the base integrated level. Specifically: 1. How are voice messages delivered to the email client? 2. Where are messages stored? 3. When messages are deleted from the telephone interface, what happens to the message in the email client? 4. When messages are deleted from the email client interface, can they still be accessed from the telephone? 5. What would be required for your solution to support two ports of integrated/unified fax messaging? What is the optional cost of the two port solution? What is the optional cost of a four port solution? b. Does your solution offer a higher end "Unified" Messaging capability? What are the benefits of this software? What is the optional cost of upgrading 20 mailboxes for this capability? 7. Is Text to Speech functionality included? If not, what is the additional cost per channel? What is the discount for purchasing multiple channels? - 19 - ACD Routing and Reporting Functionality The Park District gets very busy at certain times of the year and may benefit from ACD routing software. Eight (8) Agent licenses plus one (1) Supervisor license should be included in your solution. Any additional hardware that is required should be included in your solution. 1. Describe the process for an agent to login. Multiple agents share ACD positions. How does your system accommodate this requirement? 2. Describe and explain the agent states that are available with your solution. 3. What criteria can the system use to route calls? Is there an additional cost other than the hardware described above? 4. Is there additional hardware or software required for ACD announcements? What is the cost? 5. How are additional ACD supervisors licensed? b. How are additional agents licensed? 7. Does your solution support email requests to an ACD queue? Is this standard or optional? What is the additional cost? 8. How is the call center administered? 9. Is basic agent and queue reporting included in your solution? If not, what is the cost? Virtualization Capabilities 1. Can your telecommunications platform be delivered in a virtualized manner? 2. What is required from the Village/Park District network? 3. Can your voicemail solution be delivered in a virtualized manner? 4. What is required from the Village/Park District network? 5. Has your organization installed any virtualized solutions? How many? b. If possible, in Appendix 2, please indicate the additional cost, or cost savings, to deliver your solution in a virtualized manner. - 20 - System Administration The solution must allow for management of multiple networked systems from the host site and for changes made at one site to automatically propagate to all sites. 1. Describe the browser based system management tool included in your response. 2. Describe the process for adding or deleting a station. 3. Describe the process for adding or deleting a mailbox. 4. Describe the process for adding a new employee. 5. Does the system management tool control station and voicemail programming? Explain. b. Are there any security features embedded in the proposed management system to prevent unauthorized access and operation? If so, identify them. 7. Will it be possible for the system administrator to add and/or delete mailboxes, change general recordings and perform other administrative duties while the system is in operation? - 21 - OPTIONAL Call Accounting As an option, please provide the turnkey cost (include necessary hardware) for a Call Accounting system that covers all locations. The system should be able to be administered from a single site. Does your solution provide reports by? date time call duration trunk access codes department dialed number calling number account code authorization code incoming trunk ID incoming ring interval duration outgoing trunk ID - 22 - Warranty, Maintenance and Support The proposed solution should cover, at a minimum, all parts, labor and software updates for two years. The VBG and BGPD are interested in both 8x5 coverage and 24x7x365 options. Include 8x5 in your RFP response and list the cost for 24x7x365 as an option. 1. Describe the warranty program including the standard warranty and any extended warranty coverage options available for the proposed solution. 2. Provide a copy of the standard contract agreements for procurements, maintenance, and/or licensing for all proposed products and services. 3. If you are not the manufacturer, please describe any support or guarantees the manufacturer offers. 4. What ongoing maintenance programs does your organization offer? What maintenance programs are you proposing? Specifically, describe the program, features, services, and benefits. 5. Where are support personnel located? How many personnel from the local office are manufacturer certified on the product you are proposing? How many are certified on the voicemail system you are proposing? 6. Define your company's policy regarding major & minor outages, including definition of a major & minor outage, response time and dispatch procedure. 7. What is the structure and schedule of escalating unsolved problems to higher support levels? 8. Describe your policy on regards to Move, Add and Change work. Please include all rates for on-site technicians and also remote support, including trip charges. 9. What are the procedures for identifying software and hardware problems? How are fixes to those problems implemented? Is there an automated process available to inquire about known issues and obtain their fixes? 10.Describe your methodology and associated costs for software upgrades. - 23 - Project Management, Implementation and Training 1. Would you provide a dedicated project manager to work with us? 2. Describe your methodology for implementing a project. 3. Describe the methodology, processes, and procedures for the logical and physical cutover of the proposed solution. 4. It is our expectation that each individual telephone user be trained by the successful vendor. End User training should take place at each location. System Administration training should be included. System Administration Training can be conducted at a central location to be determined. 5. Outline methods of training to be provided for our personnel. Your proposal should include a minimum of (12) hours of follow up training to be used during the first year. 6. Describe the documentation that will be used for training and any training documentation that will be provided to the customer for use with future employees. How will documentation be provided? Pricing and Ongoing Cost Information 1. All costs, inclusive of product prices, shipping, installation charges, manuals, training, etc. must be fully and plainly disclosed. All prices must remain in effect for one year from the proposal due date. Please provide both cash purchase and $1 buyout Municipal Lease (36, 48 and 60 month) options. Provide your suggested payment schedule for this project. 2. Itemize all components, products, services, costs, etc. by location on a line item basis. Is your add/delete pricing different from the itemized pricing provided? If so, please indicate the pre and post cut add/delete pricing. Your fixed cost bid should include all installer travel & per diem. 3. Include as an option prices for telephone sets not included in the RFP response. Include the cost of an analog phone. 4. The two-year warranty must include all hardware, labor, software support and upgrades. 5. Describe all components to monthly and/or annual maintenance costs What is the projected cost for Years 3, 4 and 5 for maintenance (parts and labor), including software assurance? Is this cost fixed? Indicate what the cost increases, as measured in percent, have been for the past three years with respect to maintenance charges. - 24 - b. If a variety of maintenance/service programs are available, include a description of all options and respective prices. Which program do you recommend? Why? - 25 - Appendix 1 Insurance The Vendor shall procure and maintain for the duration of the Contract insurance against claims for injuries, persons or damage to property which may arise from or in conjunction with the performance of work hereunder by the Vendor, his agents, representatives, employees or subcontractors. A Vendor shall maintain limits no less than: 1. Workers compensation coverage with statutory limits. 2. Employers Liability Insurance, with limits of not less than $1,000,000 per occurrence. 3. Comprehensive General Liability Insurance and Comprehensive Automobile Liability Insurance, with limits of not less than $1,000,000 for property damages; $1,000,000 for bodily injury or death of any one person, and $2,000,000 coverage per occurrence. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits except after 30 days prior written notice by certified mail, return receipt requested, has been given to the Village of Buffalo Grove and the Buffalo Grove Park District. The Vendor expressly understands and agrees that any insurance policies required by this contract, or otherwise provided by the Vendor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the member, its officials, agents and employees as herein provided. Verification of Coverage: The Vendor shall furnish the VBG and BGPD certificates of insurance naming them, its officials, agents, employees and volunteers as additional insured's, and with original endorsements affecting coverage required by this clause. Certificates and endorsements for each insurance policy shall be signed by a person authorized by that insured to buying coverage on its behalf. The certificates and endorsements may be on forms provided by the VBG and BGPD and are to be received and approved by them before any work commences. The additional insured endorsement shall be provided to the insurer for their use in providing coverage to the additional insured. Other additional insured endorsements may be utilized if they provide a scope of coverage at least as broad as the coverage stated on the attached endorsement. The Village of Buffalo Grove and the Buffalo Grove Park District reserve the right to request fully certified copies of insurance policies and endorsements. - 26 - Appendix 2 Options 36 Month Lease 48 Month Lease 60 Month Lease Call Accounting (1) Work at Home Telephone 100 foot cable run Telephone Sets Wired Headsets Wireless Headsets Ad-hoc call record license Two Port Fax Solution Four Port Fax Solution 20 Licenses Full Unified Messaging ACD Email Queuing Virtualized Solution - 27 - v N a a m O a � o w O a W � v 0o v � 9 C 3 a O t� o v a W W 0o W O m as �, a 0 a 0 w w ~ w v o 1O w ovn w v o 'O w � ovn m m 'o 'o o , '0 3 1O ° t o ° 'o 'o u a, > > ¢ F- > F- a vi m vi > > ¢ F- > a vi m vi vi TO: CARMEN MOLINARO FROM: RICK REED DATE: March 21, 2011 SUBJECT: RECOMMENDATION FOR EQUIPMENT PURCHASES FOR THE ARBORETUM MAINTENANCE DEPARTMENT Mr. Molinaro Please consider this request to replace the equipments as described in this memo. These equipments, scheduled for replacement in fiscal 2008 have reached the end of their useful life expectancy, although we have been able to extend by three seasons their useful tenure, maintenance costs have risen to a point where it is no longer fiscally responsible to make repairs to these equipments. These equipments are required to maintain the play environment in the most professional manner possible, which has come to be expected by our customers. The first piece of equipment proposed for replacement will be the 200 gallon sprayer, which is used for the spraying of greens, tees, and fairways. This unit is used for insecticides, herbicides, fungicides, bio-stimulants and fertilizer applications. The sprayer is used on average 2-3 days per week during the golf season. This season the sprayer was used more than normal, due to the extreme weather conditions. We are experiencing frequent maintenance problems with this sprayer, and the cost of repairs is becoming excessive. This is one of the most important pieces of equipment for good golf course management. Delaying this replacement would have an adverse effect on our ability to maintain the course environment. The sprayer that would meet our requirements is the John Deere HD300 unit with the safety fill system. This sprayer has a larger capacity than our existing John Deere sprayer. The new sprayer has been redesigned and improvements have been made in the pump,boom, nozzles, and computer system. It can be purchased at best value, from the Illinois Association of County Board Members Contract#10-LT00777-A. The discount that John Deere is offering is 23% off list price. Following is the price breakdown for 300 gallon sprayers from three different manufacturers: Illinois Association Of County Board List Price Members Contract Smithco $52,814.00 N/A John Deere $42,277.00 $ 32,553.29 TORO $45,800.00 N/A The second and third pieces of equipment are the fairway mowers. The repair costs have steadily increased over the past couple of years, and both units are in need of new cutting reels and hydraulic hoses. These fairway mowers can be purchased off an Iowa state contract. The only exception for the fairway mowers is that TORO does not offer the size and horsepower rating that we specified, and that we presently use on the fairways. The unit that TORO offers is smaller with a horsepower rating of 28 compared to the Jacobsen or Deere of 34 Hp. We have test driven all three and have found that the higher Hp performs better. The John Deere 7500 2WD Precision Cut is not on the Iowa state contract. I recommend the purchase of two (2) fairway mowers this year. As a neighboring state to the state of Iowa, we are allowed to purchase turf equipment off the Iowa Department of Transportation State Contract. Following is the price breakdown for two (2) fairway mowers: List Price Iowa State Contract Jacobsen LF-3400 $98,443.00 $ 73,833.00 John Deere 7500 2WD N/A N/A Precision Cut TORO N/A N/A The John Deere mower was very loud and our operators found the seat was hard to adjust and the operators commented on the mowers steering capabilities. The quality of cut was good,but the LF-3400 seemed to outperform the Deere unit. The preventative maintenance on the LF-3400 has been easy to perform. The Deere 7500 appears to use a tighter design function and maintenance could be more difficult and time consuming. Our testing,research, and past experience suggests purchase of the Jacobsen LF-3400. This is the mower we have been using for the past ten years and has proven to be a reliable and consistent mower with a good quality of cut. It is operator and mechanic friendly and we have a large parts inventory. My summary follows: Illinois Association Of County Board Unit Vendor Members Contract# Cost John Deere John Deere Co. 10-LT-00777A For an amount HD 300 sprayer not to exceed $32,553.29 Iowa Department of Transportation Purchasing Unit Vendor Section Contract# Cost Jacobsen LF3400 Burris Equipment PCO0371-31 For an amount Fairway Mowers (2) not to exceed $73,883.00 All of the funds for this proposal are available from the Reserve for Capital Replacement. No additional funding will be required from the Golf Operations annual budget. After our research it has been shown joint contracts are the best value we can obtain, and as such, we will need to request a Bid Waiver, and the Authorization to Purchase from the Board of trustees. If this proposal is approved, the old equipment will be declared surplus and sold for asset recovery in the most efficient way to maximize returns. Funds recovered from the sale will be returned to the Reserve for Capital Replacement and its respective account, and line item. In closing it would be my recommendation to request Bid Waiver and Authorization to Purchase the equipments described in this memo, under the terms of the Joint Contract opportunities available to the Village of Buffalo Grove, providing the best value for this required equipment. Thank you for consideration of this proposal. Rick Reed Golf Course Superintendent 0 a N X ... 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L O Q o 0 E Eh ) O O 4- OD co P� IIII 8 s v o III 00 CD CD T 0 C 00 o XtremeTrampolines Description: We are an indoor trampoline park,which is giant warehouse filled with commercial grade trampolines. We will have 6 separate trampoline courts all connected with a giant 4 foot platform. Think of each court being a checkerboard,with each square being a trampoline. Future Address: 900 Busch Parkway, Buffalo Grove, IL Hours of Operation: We will be open 7 days a week. Monday-Thursday 3:00PM—10:OOPM Friday Noon-11:00PM Saturday 10:OOAM -11:00PM Sunday 11:00AM—9:OOAM Pricing: $12 for the first hour,$6 for every consecutive hour Employees: 5 managers plus 50 staff members Warehouse Size: 42,000—50,000 square feet Parking Needs: 150 spots Birthday Parties: These are offered on any day, but most of them are on the weekends Food & Drinks: Vending machines will be used; pizza will be outsourced Safety: A safety video will be shown which properly explains how to stay safe while jumping on trampolines. Also,we have an employee watching each court to make sure customers aren't getting out of hand.We will have guard rails and safety netting in place to prevent injuries. Surveillance cameras will cover our facility 24 hours a day. Existing Location: 485 Mission Street,Carol Stream, IL Website: www.XtremeTamolines.com Photos&Videos: Please see the above website for these. I a �o 7 Ln m O ON N O O w w w Ln -q r-I r-I ri ri ri ri LA o o o oLL 0 0 0 0 0 0 CA •N a ec -a d d d a d o oo oo oo c o N N MFG z z z z z bx a d d a a N o o o o Ln N •— 2� zzzz �C m L m N Z Z Z Z Z O R Q Q Q Q a Ln N Rt � � 0 Ln Ln N N L O Z Z2� Z Z E ro LO O O O Q LOn n 0 0 0 o O n u0s m X p H N rn C Ln ko I- 00 01 0 ri N M H c-i ri ri r-I H r-I �-1 ri N N N N aH-k rN-i em'I H H ra)-I N N N LL i 5 2 CORPORATE GROVE DRIVE �—--�'—isr uva�rsa nxc unnra Nq "� sa.rv.�r.auw.wwr,aaer.w� s l� s � � 1 � a I �111 i n x p9a r'O !� 1 1 1 1 1 I I I I I i r5 Distinctive Design 3 #p i Architemmi Design Spsa Planning 2� �� r 947-717,0302 DisduGwDd*Q(syahwx m M �nn -IEIEI FIE]EI eEB IDIDE171 WWI I I E1:1- H 0 El ❑ El0 l] E1 7 ID FIFT 0 L-I El ILE] E d UMMEEEA E❑❑ I LJ ❑ El E E I T Distinctive Design Ambitamral Design Space Planning a ,I 847.217.9302 NWw9wUnWL�,yah- VILLAGE OF BUFFALO GROVE PETITION FOR CONCEPT AND PRELIMINARY PLAN REVIEW Pl,l?ASF.N01'E'riIA'1'1'l IIS P&:"I'l'I'TON MUST'I E SIGNED l3Y A].L PROPI?R:IY OWNI?R.ti ANI]11TF.PFI'['[']ONER. IF IT[1110NER]IAS ANY QUESTIONS CONCERNING REQUIRED MAITMIAIS,PLEASP:CALL IVE DIVISION OF PLANNING SERVICES A'1'847-459-2518. Project Name: Xtreme.Trampolines Application Number: Title: Date of Submittal: A Petitioner:ITP#2,Eric Beck Corporation/Title: ITP#2,LLC(dba Xtreme Trampolines);Eric Beck,Owner Street Address: 331 SE Crystal Creek Circle City/State/ZIP: IssdgMuah,WA 98027 Telephone(Office): N/A Cell: +1 (425)463-5860 Email: ebeck68@hotmail.com Fax: N/A Relationship of Petitioner to Property(e.g.Contract Purchaser,Lessee,Owner):Lessee Owner Name: Forefront Properties LLC Corporation/Tide: Forefront Properties LLC;Dave LeCavaher Street Address:649 Landwehr Road City/State/ZIP: Northbrook,IL 60062 Telephone(Office): +1 (847)272-4030 Cell: +1 (224)436-3464 Email: dave@forefrontproperties.com Fax: Developer Attornev Name: Name: Company: Company: Address: Address: City,State,ZIP: City,State,ZIP: Phone(Office): Cell: Phone(Office): Cell: Fax: Email: Fax: Email: Form last revised December 30,2008 Paf,*e 1 of 5 Engineer Architect Name: Name: Renee Sclafani Company: Company: Perry Consulting Address: Address: 1051 E.Main Street,Suite 211 City,State,ZIP: City,State,ZIP:East Dundee,IL 60118 Phone(Office): Cell: Phone(Office): Cell:+1 (847)217-8302 Fax: Email: Fax: Email: Landscape Architect Traffic Consultant Name: Name: Company: Company: Address: Address: City,State,ZIP: City,State,ZIP: Phone(Office): Cell: Phone(Office): Cell: Fax: Email: Fax: Email: Other Other Name: Name: Company: Company: Address: Address: City,State,ZIP: City,State,ZIP: Phone(Office): Cell: Phone(Office): Cell: Fax: Email: Fax: Email: Site Plan/Preliminary Plan r Special Use r PUD ]" Annexation r Variation r Rezoning F- Appearance Review r Landscape Plan r Other Property address: 900 Busch Parkway,Buffalo Grove,IL Legal description: (If description exceeds more than three type-written lines,submit as an electronic file in Word format) PIN number(s): Size of parcel:385,360 sq.ft. 8.8 acres Existing uses on site: Industrial Current land use: Warehouse building Pagc2of5 Existing structures: Office/Warehouse Building Proposed uses: Family Entertainment Existing zoning: Industrial Proposed zoning: Proposed structures(sq.ft.and building height): Same(no changes) Significant natural amenities,including trees: N/A Floodplains and other development restrictions: N/A 1 North VS`-CiCti� South L 1 East y West 1) List all variations requested of Village Ordinances.The specific section of the respective Ordinance should be cited,and the reason(s) that the variation is needed should be clearly explained. Me ! �All applications require payment of a non-refundable fee.Please see the Fee Schedule at the Village wesbite under Home/ Government/Planning and Economic Development/Applications and Fortes/Fee Schedule. In addition to filing fees,an escrow deposit for the Village's recoverable costs is required.Questions concerning fees can be duetted to the Village Planner at(847)459-2518. I certify that the above is true and accurate and agree to pay the required fees as stated in Fee Schedule. %Signature of Petitioner Date SUBSCRIBED AND SWORN TO l (l e � AhON� (�3; Notary Public r-- 'OFFIC1ALSEAL" Victoria L Gomez Notary PubticSt� of 11 012 My Comm�ston xp Page 3 of 5 Signature of Property{honer(s): Date SUBSCRIBED AND SWORN TO b e ,_adap Jh" ' 01!Notary Public "OFFICIAL SEAL" Victoria L Gomez Notary Public,State of lflkxft Commission EM, Id29V2ot2 Signature of Property Owner(s): Date SUBSCRIBED AND SWORN TO before me this day of 2009, Notary Public Signature of Property Owner(s): Date SUBSCRIBED AND SWORN TO before me this day of 2009, Notary Public PaW4of5 For any property held in a land trust,state law requires all beneficiaries of the trust be identified by name,address,and interest in the subject property.In addition,the application must be verified by the trustee or beneficiaries.In the event the beneficiary of a land trust is a corporation,the corporation shareholders must be identified. BENEFICLMES OF LAND TRUST# Name of Beneficiary Address Interest in ao2t= TRUSTEE.NzUgES .address: Telephone: Fax: Trustee Signature SUBSCRIBED,g�)RN TO ` , e his "OFFICIAL SEAL" Notary Public Victoria L Gomez Notary Public,State of Iles My COMMission Espirft 100=12 Beneficiary Signature SUBSCRIBED AND SWORN TO before me this day of 2009, Notary Public Pad c;5 of 5