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2011-06-06 - Village Board Regular Meeting - Agenda Packet Meetingof the Village of Buffalo Grove Fifty RaGro Blvd g Buffalo Grove, IL 60089-2100 Board of Trustees Phone:847-459-2500 Regular Meeting June 6, 2011 at 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes A. Minutes of the May 16, 2011 Village Board Meeting B. Minutes of the May 16, 2011 Committee of the Whole Meeting V. Approval of Warrant A. Presentation and Reading of Warrant #1167 VI. Village President's Report A. Proclamation: June 17-19 is Welcome Home Week 2011 VII. Village Manager's Report A. Pilot Paperless Agenda Vill. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. IX. Special Business A. Buckle Up Buffalo Grove! Coloring Contest Winners X. Reports from the Trustees A. Document Destruction Event Announcement (Trustee Trilling) B. Relay for Life Event Promotion (Trustee Berman) C. Buffalo Grove Farmer's Market Announcement (Trustee Trilling) XI. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other Regular Agenda items. (Attached). XII. Ordinances and Resolutions A. Ordinance No. 2011- : Amendment of planned unit development concerning addition of a Take Care Clinic at the Walgreens store, 15 Buffalo Grove Road in the B-5 District (Trustee Ottenheimer) Village Board of Trustees-Agenda Page 1 B. Ordinance No. 2011- : An Ordinance Amending Chapter 10.12, Parades of the Village of Buffalo Grove Municipal Code (Trustee Berman) C. Ordinance No. 2011- : An Ordinance Amending Chapter 5.08 Special Events of the Village of Buffalo Grove Municipal Code (Trustee Trilling) D. Ordinance No. 2011- : An Ordinance Adding Chapter 5.11, Rotary Village Green to the Village of Buffalo Grove Municipal Code (Trustee Terson) E. Ordinance No. 2011- : An Ordinance Approving a Special Use for a recreation use in the Industrial District, Xtreme Trampolines, 900 Busch Pkwy (Trustee Stein) XIII. Unfinished Business XIV. New Business A. Pre-Application Conference: Development of Chase Bank, The Plaza, Buffalo Grove/Dundee Road (Trustee Sussman) B. Discussion of Zoning Ordinance amendments concerning propane sale and storage at retail stores (Trustee Ottenheimer) XV. Executive Session A. Collective Bargaining: Section 2(c)(2) of the Illinois Open Meetings Act XVI. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 11:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 11:30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Village Board of Trustees-Agenda Page 2 Meetingof the Village of Buffalo Grove Fifty RaGro Blvd g Buffalo Grove, IL 60089-2100 Board of Trustees Phone:847-459-2500 Regular Meeting June 6, 2011 at 7:30 PM XI. Consent Agenda All items are recommended for approval by motion. Ordinances and Resolutions A. Ordinance No. 2011- : An Ordinance Amending Chapter 5.20 Liquor Controls, Class A (President Braiman) SUMMARY: Outback Steakhouse/Chicago-I, Limited Partnership is changing to Outback Steakhouse Florida, LLC B. Resolution No. 2011- : A Resolution Appointing a Director and Alternate Director to the Solid Waste Agency of Northern Cook County (President Braiman) SUMMARY: The Resolution appoints President Braiman as Director of the Board of Directors and reappoints Dane C. Bragg as Alternate Director to the Board of Directors of the Solid Waste Agency of Northern Cook County effective May 1, 2011 for a term expiring April 30, 2015. C. Resolution No. 2011- : A Resolution Amending Village of Buffalo Grove Freedom of Information Act Directory (Trustee Sussman) SUMMARY: The Resolution amends the Directory to add newly elected and appointed officials, and allows the Village Clerk to make updates as necessary and appropriate to the Statistical Information, Municipal Officials, and Catalogue of Records information. D. Resolution No. 2011- : Appointing Buffalo Grove Representation to the Lake County Local Planning Committee for the All Natural Hazards Mitigation Plan (Trustee Stein) SUMMARY: Appoints Public Works Director, Greg Boysen to the Lake County Local Planning Committee which is an official advisory body to Lake County charged with mitigation planning and an update to the Lake County All Natural Hazards Mitigation Plan. E. Resolution No. 2011- : Resolution Approving an Intergovernmental Agreement with the Lake County Stormwater Management Commission Related to Kildeer Creek Streambank Stabilization (Trustee Stein) SUMMARY: Provides for Lake County Stormwater Management Commission Local Watershed Management Board grant funding assistance for the Kildeer Creek Streambank Stabilization project. Unfinished Business Village Board of Trustees-Consent Agenda Page 1 F. Award of Bid: Award of Bid for Electric Supply and Services for Village of Buffalo Grove Selected Facilities (Dec. 2012-Dec. 2014) (Trustee Stein) SUMMARY: Staff recommends award of Electric Supply and Services to the lowest responsible and responsive bidder, Exelon Energy. New Business G.Authorization to Purchase - Liquid Calcium Chloride for 2011-2012 Winter Driving Season (Trustee Stein) SUMMARY: Staff recommends authorization to participate in the State program to purchase Liquid Calcium Chloride under contract# L-0593 for 2011-2012 Winter Driving Season. Village Board of Trustees-Consent Agenda Page 2 12508 05/16/2011 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,MAY 16,2011 CALL TO ORDER President Braiman called the meeting to order at 7:36 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,Terson, Stein and Ottenheimer. Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Ghida Neukirch,Deputy Village Manager; Scott Anderson,Director of Finance;Art Malinowski,Director of Human Resources;Gregory Boysen,Director of Public Works;Rick Kuhl,Deputy Director of Public Works;Robert Pfeil,Village Planner; Brian Sheehan,Deputy Building Commissioner-Operations;Carol Berman,Deputy Building Commissioner- Administration;Richard Kuenkler,Village Engineer;Police Chief Balinski;Fire Chief Vavra; and Joe Tenerelli, Village Treasurer. APPROVAL OF MINUTES Moved by Ottenheimer, seconded by Berman,to approve the minutes of the May 2, 1011 Regular Meeting. Upon roil call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. WARRANT# 1167 Mr.Tenerelli read Warrant#1167. Moved by Berman, seconded by Terson,to approve Warrant#1167 in the amount of$2,159,174.56, authorizing payment of bills listed. Upon roil call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. VILLAGE PRESIDENT'S REPORT President Braiman announced that the informational meeting on the Weiland Road Project has been rescheduled until June 9,2011 at 7:00 P.M.in the Council Chambers. Trustee Sussman asked if that could be scheduled for the previous week instead due to fact that school will be out on June 91h and perhaps residents will be on vacation. Mr. Bragg stated that counts and projections will not be available before June 9,2011. The meeting could be held later if that is the desire of the Board. President Braiman informed residents that there will be a Memorial Day ceremony at the Knopf Cemetery on Arlington Heights Road on Monday,May 30,2011 at 11:00 A.M., and he urged everyone to attend. 12509 05/16/2011 PROCLAMATION—KATHY ABANGAN President Braiman read a Proclamation commending Kathy Abangan for her 30 years of service to the Village of Buffalo Grove,proclaiming the best wishes of the Village Board in her retirement and thanking her for her dedication to the residents of Buffalo Grove. Mrs. Abangan was then heartily congratulated by the audience and the Board. Chief Vavra noted that Mrs. Abangan has been the heart and soul of the Buffalo Grove Fire Department and her commitment to the community and the Fire Department is unmatched and she will truly be missed by the community and every member of the Fire Department. BUCKLE UP BUFFALO GROVE! Sgt. Kristiansen noted that seat belts are the most important thing that an individual can do to prevent serious injury in an automobile accident. Sgt. Kristiansen then reviewed the details of an accident involving the Youkhanna family, and presented the family with Saved by the Belt awards from the Village of Buffalo Grove and the State of Illinois. President Braiman read a Proclamation declaring the week of May 23,2011 as Click it or Ticket Week in the Village, urging all residents to always wear seat belts when driving or riding on our roadways. Sgt. Kristiansen thanked the board for supporting the Police Department safety programs. VILLAGE MANAGER'S REPORT Mr. Bragg noted the submittal and posting to the website and the e-library of the Monthly Management Report for April 2011;there were no questions on the report. Chief Balinski addressed the Board and the community regarding Ruse Residential Burglaries primarily targeting senior citizens. In this scenario,one person distracts the homeowner while another person enters the residence and robs the victim. This weekend area Scouts will be going door to door to distribute flyers to alert residents to be aware of this scam. Officer Jamil and retired Deputy Chief Lippert reviewed the programs coordinated by the Crime Prevention Unit, details of which may be found in Officer Jamil's memo of February 1,2011. QUESTIONS FROM THE AUDIENCE President Braiman asked if there were any questions from the audience on items not on the agenda;there were none. ALLSTATE FOUNDATION On behalf of the Allstate Foundation,Trustee Stein presented a$500 Helping Hands Grant to Rick Kahen,Chairman of the Commission for Residents with Disabilities. Mr. Kahen thanked Trustee Stein and Allstate, as well as the Village Board,for their support. TRUSTEE REPORTS Trustee Stein noted that the month of May is recognized by the Boy Scouts of America as Beautification Month, and Scouts are at work throughout the community with projects to beautify the Village, and he thanked them for their efforts. Trustee Stein announced that there will be a Vernon Township Garage Sale on June 18,2011, with proceeds going to the Vernon Township Food Pantry. 12510 05/16/2011 Trustee Berman reported on the upcoming American Cancer Society Relay for Life to be held at Buffalo Grove High School on June 17,2011. This is a social event. It is a fun event. It is also a program that is run almost exclusively by our high school students and is a wonderful opportunity to support our students,honor those we know who have battled the disease and contribute to the goal of eradicating this disease. Trustee Terson reported that there will be a Bow Wow Event at the Happy Tails Dog Park at 10:00 A.M. on May 21,2011. The Village Clerk elaborated on the Memorial Day ceremony to be held on May 30,2011, urging residents to take a few moments from their weekend plans to commemorate those who have sacrificed so much for our freedom. CONSENT AGENDA President Braiman explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion. There were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Ordinance#2011-20—Arboretum Golf Club Motion to pass Ordinance#2011-20,providing for emergency access lanes for Arboretum Golf Club at 401 Half Day Road. Ordinance#2011-21—Sian Code Motion to pass Ordinance 2011-21, amending Ordinance#2011-44, an ordinance granting variations to certain sections of the Village Sign Code. Ordinance#2011-22—Tax Abatement Motion to pass Ordinance#2011-22, amending Ordinance#2010-68 abating taxes levied for the Village of Buffalo Grove,Cook and Lake Counties,Illinois. Resolution#2011-16—Identity Protection Motion to pass Resolution#2011-16,establishing a policy with regard to the Collection,Use,Disclosure, and Protection of Individuals' Social Security Numbers. Resolution#2011-17—Contractual Street Maintenance Motion to pass Resolution#2011-17,Calendar 2012 Village Wide Contractual Street Maintenance Program Motor Fuel Tax Resolution. Sewer Televising Motion to award bid for 2011 Sanitary and Storm Sewer Televising Project. Villame President Pro Tem Motion to appoint Trustee JeffreyBerman as Village President Pro Tem. Proclamation—Sergeant Michael Millett Motion to approve Proclamation commending Sergeant Michael Millett for service to the Village of Buffalo Grove Police Department. 12511 05/16/2011 Proclamation—Sergeant.Tames Tomaso Motion to approve Proclamation commending Sergeant James Tomaso for service to the Village of Buffalo Grove Police Department. Proclamation-EMS Week Motion to approve Proclamation recognizing the week of May 15-21,2011 as Emergency Medical Services Week. Proclamation—Building Safety Month Motion to approve Proclamation recognizing the month of May 2011 as Building Safety Month. Mr. Raysa that there is a new Exhibit A that contains a better clarification for Item XI. A. (Arboretum Golf Club). Moved by Sussman, seconded by Stein,to approve the Consent Agenda. Upon roil call,Trustees voted as follows on the Consent Agenda: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. ORDINANCE#2011-23—PLAZA VERDE EAST Mr. Bragg reviewed the proposed ordinance,details of which may be found in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. Moved by Sussman, seconded by Berman,to pass Ordinance#2011-23, approving an Amendment of the Planned Unit Development for Plaza Verde East concerning construction of a commercial building at 1205 Dundee Road. Lawrence Freedman, attorney for the petitioner,brought the Board up to date on what has happened since the last meeting, noting the one of the restaurants may now be disclosed, and that is Noodles &Company. Trustee Sussman stated that she is not happy with the design of the elevation of the building,noting that there was nothing creative or original about it. Mr. Freedman stated that they made the changes that were suggested by the Plan Commission and the staff, and they have gotten a number of compliments on the plan. David Mangurten, architect,displayed the designs, and noted that the purpose of this plan is to energize the northeast corner of the center. Mr. Mangurten stated that he created several elevations and color schemes and shapes, and through staff and Plan Commission conversations,they arrived at what is being submitted tonight. Trustee Sussman again noted that she is disappointed in the proposal. Mrs. Neukirch reviewed the deliberations of the Administrative Review Team(ART), and they do support the recommended changes that are being presented tonight. In answer to a question from Trustee Berman,Mr. Freedman confirmed that it is not the decision of the Village to have the Melting Pot leave. The Melting Pot approached the developer several months ago and explained that they were leaving. The departure of the Melting Pot has absolutely nothing to do with the proposed redevelopment. In answer to a question from Trustee Trilling,Mr. Mangurten explained why and how the interior does not line up with the exterior. Trustee Trilling stated that he would like to see a better depiction of how that is going to work. 12512 05/16/2011 Mr. Freedman stated that they will work with staff to provide a suitable document. Mr. Freedman also noted that they believe this project will revitalize the center. Upon roil call,Trustees voted as follows: AYES: 4—Berman,Terson, Stein,Ottenheimer NAYS: 2—Trilling, Sussman Motion declared carried. ORDINANCE#2011-24—FENCE CODE Mr. Sheehan reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared Moved by Berman, seconded by Sussman,to pass Ordinance#2011-24, amending Chapter 15.20,Fence Code,of the Village of Buffalo Grove Municipal Code,Village of Buffalo Grove,Cook and Lake Counties,Illinois. Trustee Trilling believes very strongly that 6' fences are not something the Village wants to entertain on a routine basis;he believes 6' fences tend to close up the neighborhoods;he believes people become privatized in their own environments;it does not create open space;he believes the issues should be handled on a case-by-case basis;he believes very strongly that 5' fences are sufficient to accommodate the needs of most people. Trustee Terson stated that he agrees with Trustee Trilling's comments, and he does not want a 6' fence,but he does not believe that the Village should tell anyone else what it right for them on their property. Fences provide people with a certain level of comfort and security and privacy, and he believes that if someone believes that a 6' is good for them, he does not believe the Village should tell them otherwise. Trustee Stein stated that he does not personally want a 6' fence,but in his years on the ZBA he has seen residents have to request a variance who would have preferred not to have to share personal information about their reasons for the request. Trustee Berman noted that he appreciates Trustee Trilling's comments,however,he believes the desires of the public have changed over time. Trustee Berman stated that he hopes not everyone will put up a 6' fence,but he believes that the homeowner should have that right if they do want one;he definitely does not want to see people coming and requesting 7' and 8' fences now that they have the right to a 6' fence. Trustee Sussman stated that she would never approve anything higher than 6'. Mr. Raysa stated that he has reviewed several drafts and the proposed ordinance meets with his approval. Upon roil call,Trustees voted as follows on the motion: AYES: 5—Berman, Sussman,Terson, Stein,Ottenheimer NAYS; 1 —Trilling Motion declared carried. ORDINANCE#2011-25-eSkaue Moved by Trilling, seconded by Berman,to pass Ordinance#2011-25,Twenty-Second Amendment to the Town Center Planned Unit Development Ordinance approving an amendment to the Planned Unit Development and approving an amendment to the special district of the B-5 Town Center District—eSkape Entertainment Center,350 McHenry Road(originally approved as "Cosmic Zone Family Entertainment Center" Ordinance#2002-28). Mrs. Neukirch reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item Overview that she prepared. 12513 05/16/2011 In answer to a question from Trustee Berman,Mrs. Neukirch stated that the petitioner is current on all financial obligations to the Village. President Braiman confirmed that this supercedes previous ordinances. The prior ordinances were very inclusive of certain things with regard to security and many other conditions. Mrs. Neukirch stated that those conditions are removed from the proposed ordinance,but they are not removed from what would be reviewed by staff and the conditions that staff would be imposing. The prior conditions are vacated, and the new amendment is the governing document. Mr. Feldgreber confirmed that he has read the document and understands his obligations under this document. Mr. Feldgreber reviewed the type of security that is in place at eSkape. Trustee Berman stated that he was recently at the facility and the security was very conspicuous and obvious, and he was actually carded at the door. Upon roil call,Trustees voted as follows on the motion: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. RESOLUTION#3011-18—STREET MAINTENANCE PROJECT Moved by Trilling, seconded by Ottenheimer,to pass Resolution#2011-18, approving an Agreement for Design Engineering Services for the 2012 Village Wide Contractual Street Maintenance Project. Mrs. Neukirch reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Boysen. Mr. Kuenkler reviewed the process followed for evaluating and prioritizing the conditions of the streets. Trustees Trilling and Ottenheimer amended the motion to add waiver of bids. Upon roil call,Trustees voted as follows on the amended motion: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. PUMP STATION#7 Mr. Bragg reviewed the proposed award of contract for Deep Well at Pump Station#7,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Boysen. Moved by Stein, seconded by Berman,to award contract for a new deep well at Pump Station#7 to Layne-Western in the amount of$1,591,720.00 including a Byron-Jackson Pump with a five year warranty. Mr. Boysen then answered questions from the Board,reviewing the negotiations with the two low bidders. Both low bidders were given the exact same solicitation for bids. The recommended bidder is approximately$130,000 less than the alternative. 12514 05/16/2011 Upon roil call,Trustees voted as follows on the motion: AYES: 5—Berman,Trilling,Terson, Stein,Ottenheimer NAYS: 1 —Sussman Motion declared carried. RESOLUTION#2011-19—PUMP HOUSE#7 Moved by Stein, seconded by Terson,to pass Resolution#2011-19, approving an Agreement for Construction Engineering Services for the Pump House#7 Deep Well Project. Mr. Bragg noted that staff recommends bid waiver and authorizing this construction agreement with AECOM Technical Services,Inc.in an amount not to exceed$42,000. Trustees Stein and Terson amended the motion to include Mr. Bragg's recommendation. Mr. Bragg reviewed the reasons for requesting the bid waiver. Upon roil call,Trustees voted as follows on the amended motion: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. BIZ SOLUTIONS Michael Sobel of Mark Your Space reviewed the reason that the petitioner is requesting the appeal of the ZBA decision to deny the request made by Biz Solutions, 1493 W. Dundee Road,for deviation to the Plaza Verde Shopping Center Sign Criteria,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Sheehan. Mr. Raysa clarified the status of the petitioner being before this Board. This is not a variation and was not treated as a variation. This is before the Board on a negative ruling on a request for a deviation from a shopping center sign package, a uniform sign package for shopping centers which must be compatible and harmonious with the architectural scheme of the development. One route to obtain a deviation is to change the shopping center sign code package. That request has not been made of the Village. This petitioner is before the Board for just one sign out of the total shopping center sign code package. Mr. Sobel stated that,in working with the Village,it was suggested that the quickest way to get this done would be to approach it from this standpoint rather than changing the whole shopping center, which would take longer. Trustee Terson is in favor of allowing this sign,but also in favor of changing the entire shopping center sign code, Modern shopping centers have corporate branding,colors, and nationally recognized brands. The Village needs to get out of the 1970's with the signs on the store fronts. This is an example of how the Village can be more business friendly. Trustee Stein stated that he believes the ZBA would have approved every portion of what was proposed except the green letters for the word CLEAR. A representation was made that,if the color green was not allowed,the petitioner would not receive back the advertising money due them. In answer to a question from Trustee Ottenheimer,Mr. Sheehan stated that the shopping center sign code was originally passed many years ago. Trustee Ottenheimer agrees with Trustee Terson and he believes the sign code is antiquated. Demographics have changed and advertising has changed. If the shopping center is fine with it,he does not have a problem with it. 12515 05/16/2011 Trustee Trilling confirmed that the petitioner is requesting Alternate A, and Alternate D is what was denied by the ZBA;he asked if there are any other alternates which would be acceptable. The petitioner stated that they would prefer Alternate C or D. Trustee Berman stated that the issue is the fact that this shopping center is subject to a certain set of standards, and they have every right to come before the Board to change those standards. Trustee Berman would prefer to see this come forward as an entirely new sign package;he does not have a problem with the sign that is being proposed. Mr. Sobel again stated that Village staff recommended that the petitioner follow the path that is being taken. There was discussion as to allowing a banner to be put up until this matter is resolved. The landlord stated that he does not want his tenants held hostage to a bad recommendation from the ZBA. The tenants need to be in business and he needs to collect rents. Trustee Berman stated that he takes offense to that characterization. Trustee Berman stated that this sign package belongs to the shopping center, and if the landlord had a problem with the sign package,he should have brought a proposal to modify the sign package to the Village. What the Village is doing is asking that the tenant adhere to the sign package and standards of the center. Trustee Sussman stated that she believes there needs to be standards and criteria,however,in this case, she would vote for the sign. In the future, standards and criteria need to be created to be used by everyone. Mr. Sheehan stated that he does believe it is possible that the ZBA might have approved the request if the letter dated April 27,2011 had been presented. The petitioner stated that he was asked to submit CLEAR's actual branding guidelines,but they were not able to do that because then CLEAR's branding guidelines would have become public record. Trustee Ottenheimer stated that he is in favor of developing a new sign code package;he does believe that corporate logos and branding are very important from a business standpoint. Trustee Berman stated that he does have a problem with re-writing the sign package for the center on an ad hoc basis with a negative recommendation from the ZBA as it stands. Trustee Berman suggests that the Board consider having the ZBA re-review the matter with the benefit of the additional information so that the Board gets the benefit or a fully informed ZBA recommendation,or proceed on the basis of a sign package revision. Trustee Berman believes that the odds are slim that there will be a sign package revision until the next variation is requested. In answer to a question from Trustee Trilling,Mr. Hashiguchi summarized his business. Trustee Trilling wants the business to be able to succeed,but he also believes that there are standards that must be followed. The landlord stated that he was never informed by the Village that he could request a separate shopping center code for his center, and he just relied on what was there. A separate shopping center code will be created as quickly as he can put one together for his shopping center. Trustee Terson asked how the Board would react to allowing the petitioner to put up the sign under the condition that the landlord does bring the sign package forward to be reviewed and changed. President Braiman noted that would put the petitioner in a precarious position if,in fact,he landlord does not present a new sign package to the Village. Moved by Sussman, seconded by Terson,to grant the appeal and allow Biz Solutions to put up their new sign for their store,including Alternate D. Upon roll call,Trustees voted as follows: 12516 05/16/2011 AYES: 3—Sussman,Terson, Stein NAYS: 4—Berman,Trilling,Ottenheimer,President Braiman Motion defeated. President Braiman stated that he voted negatively because this center has been asked numerous times to create a new policy, and he is not confident that it will ever be accomplished if it is not done now. Moved by Berman, seconded by Ottenheimer,to return the matter to the ZBA for further consideration. Upon roil call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. WALGREEN'S Bernard Citron, attorney representing Walgreen's,made a presentation to the Board reviewing the request of the developer,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Pfeil. Lynn Scarbrough,representing take care health systems,reviewed the basic overview of the Take Care Clinics. President Braiman stated that he does want to make sure that the parking is adequate. Mr.Pfeil stated that he believes the parking as it exists on the property will be adequate to handle the projected increase in parking demand;he does not believe there needs to be any zoning variations;he believes it is a P.U.D. amendment type of action. Martin Sussman suggested that the handicapped parking situation have the curbs level to the ground so that when a wheelchair is taken out of a van,the patient does not have to look around the entire facility for the curb cuts. Moved by Ottenheimer, seconded by Sussman,to approve an amendment of planned unit development concerning addition of a Take Care Clinic at the Walgreen's store, 15 Buffalo Grove Road,in the B-5 District, subject to a review of the existing curbs and,if necessary by staff recommendation,to make it more accessible. Trustee Berman suggested that an ordinance is required to amend the P.U.D. Trustees Ottenheimer and Sussman amended the motion to direct staff to prepare the appropriate ordinance for further consideration., Upon roil call,Trustees voted as follows on the amended motion: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0- None Motion declared carried. PARKWAY TREE REPLACEMENT Moved by Stein, seconded by Sussman, to authorize bid for 2011 Parkway Tree Replacement Program,in accordance with the memo in Board packets dated April 20,2011. Mr. Bragg reviewed the reasons that trees have been removed recently,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Kuhl. All trees that have been removed were Emerald Ash Borer infested. Mr. Kuhl noted that over 400 trees have been removed to date. 12517 05/16/2011 Upon roil call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. EXECUTIVE SESSION Moved by Berman, seconded by Ottenheimer,to move to Executive Session for the purpose of discussing Pending Litigation, Section 2 (c)(11 of the Illinois Open Meetings Act. Upon roil call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. The Board moved to Executive Session from 10:23 P.M. until 10:42 P.M. ADJOURNMENT Moved by Sussman, seconded by Ottenheimer,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:43 P.M. Janet M. Sirabian,Village Clerk APPROVED BY ME THIS 6th DAY OF June 2011 Village President MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE LOWER LEVEL CONFERENCE ROOM, 50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,MAY 16,2011 CALL TO ORDER President Hartstein called the meeting to order at 6:00 P.M. Present were: Jeffrey Braiman,Village President;Jeffrey Berman, Steve Trilling,Beverly Sussman,Michael Terson,Andrew Stein, and Les Ottenheimer,Village Trustees;Dane Bragg,Village Manager;Ghida Neukirch, Deputy Village Manager;Robert Giddens,IT Director;Robert Pfeil,Village Planner;Gregory Boysen,Director of Public Works;Brian Sheehan,Village Health Officer;Police Chief Balinski; Sgt. Husak; Sgt. Nugent; Detective Gallagher;Commander Newton; Special Agent Verduzco; and William Raysa,Village Attorney. POLICE DEPARTMENT PRESENTATIONS • Chief Balinski made a presentation to the Board reviewing the activities of the Major Crash Assistance Team(MCAT). • Sgt. Nugent made a presentation to the Board reviewing the activities of the Lake County Major Crimes Task Force. • Detective Gallagher made a presentation to the Board reviewing the activities of the Northern Illinois Police Alarm System(NIPAS). • Special Agent Verduzco made a presentation to the Board reviewing the activities of the Metropollitan Enforcement Group (MEG) with regard to drug identification. INDUSTRIAL DRIVE PROPERTIES • Mr. Bragg and Mrs. Neukirch made a presentation to the Board with regard to the Industrial Drive Properties Annexation/Disconnection Analysis,details of which may be found in the Village Board Meeting Agenda Overview that they prepared. ADJOURNMENT Moved by Sussman, seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried, and the meeting was adjourned at 7:30 P.M. Janet M. Sirabian,Village Clerk APPROVED BY ME THIS 6th DAY OF June 2011 Village President VILLAGE OF BUFFALO GROVE WARRANT #1168 6-Jun-11 Corporate Fund: Reimbursements & Fund Transfers 116,833.56 Reserve for Capital Replacement-Autos 43,483.90 Reserve for Capital Replacement-MIS 1,004.04 Revenue Reimbursements 38,361.36 Legislative 23,133.96 Office of Village Manager 9,767.54 Management Information Systems 7,234.17 Legal 4,252.97 Finance & General Services 11,381.86 Human Resources 7,110.84 Fire Services 25,216.53 Police Services 55,762.64 Building & Zoning 3,062.59 Engineering Services 130.00 Building & Grounds 61,268.48 Street & Bridge Operations 12,626.98 Street & Bridge Administration 826.17 Forestry 1,547.79 Central Garage 6,622.99 Drainage System 10,296.07 ES DA 121.99 Transfer/Non Operating 2,238.82 Total 442,285.25 Illinois Municipal Retirement Fund: 0.00 Parking Lot Fund: 1,585.43 Motor Fuel Tax Fund: 757040.11 School & Park Donations 0.00 Capital Projects-Facilities: 41,258.48 Capital Projects-Streets: 0.00 Health Insurance Expense 72,510.26 Facilities Development Debt Service Fund: 122,916.25 Police Pension Fund: 0.00 Fire Pension Fund: 1,522.95 Retiree Health Savings: 74,270.57 Water Fund: Reimbursements & Refunds: 383.76 Water Operations 58,340.40 Sewer Operations 351,069.10 Total 409,793.26 Buffalo Grove Golf Fund: Reimbursements & Refunds: 0.00 Golf Operations 81,032.03 Total 81,032.03 Arboretum Golf Fund: Reimbursements 0.00 Golf Operations 55,344.73 Total 55,344.73 Refuse Service Fund: 0.00 PAYROLL PERIOD ENDING 5/23/11 1013,534.13 TOTAL WARRANT #1168 3,173,193.45 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President Payroll Ending Date 05/23/11 ADJ LONG (JUNE) Balance Net Earnings 683,935.54 683,935.54 Federal W/H PENMO 945 27,354.89 27,354.89 Federal W/H BW 941 98,516.68 98,516.68 Federal W/H MO 941 87.59 87.59 Credit Union 30,828.48 30,828.48 Roth IRA 1,414.76 1,414.76 State W/H 33,676.73 33,676.73 State W/H Wisc 996.57 996.57 United Way 255.25 255.25 Bright Directions 160.00 160.00 AFLAC 372.99 372.99 Fire Pension/Sup 58.98 58.98 Police Pension 21,937.07 21,937.07 Fire Pension 19,034.13 19,034.13 Flex Savings 4,851.75 4,851.75 Dependent Care 717.01 717.01 IRS (Bills) 0.00 ICMA Employee 30,710.57 30,710.57 ICMA Employer 1,755.03 1,755.03 PPO Premium Deduct 14,893.44 14,893.44 RHS - Fire 2,403.70 2,403.70 FICA FICA 38,521.60 38,521.60 38,521.60 FOP 120.00 120.00 MEDI Medicare 10,998.26 10,998.26 21,996.52 BGHS 41.00 41.00 60,518.12 Fire Dues 3,348.00 3,348.00 AFLAC Pre Tax 1,100.85 1,100.85 Life Insurance 432.00 432.00 FPAC 132.00 132.00 PC Purchase 1,043.81 1,043.81 I PBC 11,127.25 11,127.25 Garnishments 5,319.41 5,319.41 Non-Qual Ins 0.00 General Fund Fire 234.00 234.00 Sub-total 1,046,379.34 0.00 0.00 1,046,379.34 1,057,377.60 IMRF-Supplement 0.00 IMRF-Employee 14,506.54 14,506.54 IMRF-Employer 41,649.99 41,649.99 Gross Payroll 1,102,535.87 0.00 0.00 1,102,535.87 1,113,534.13 Transfers Payroll Transfer 683,935.54 IRA 1,414.76 *See Pay Adjustment Register, Current Employer Expense Credit Union 30,828.48 State Tax 33,676.73 941 Federal Tax 159,122.39 Payroll Gross 1,113,534.13 945 Federal Tax 27,354.89 Longevity Gross ICMA 32,465.60 Water/Sewer 38,451.48 RHS - Fire 2,403.70 Police Pension 151,353.58 Flex Savings 5,568.76 Fire Pension 63,414.62 BG Golf 26,885.29 Arb Golf 26,618.32 Total Other Funds 306,723.29 Difference between Pyrl Gross 806,810.84 �ffilvwwwffl= less water/golf/pension Date: 06/02/11 08:57 Village of Buffalo Grove Page: 1 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000010 DEPT NO. 000010 CORPORATE FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 7 POLICE PENSION FUND 0601110000 122868 214 POLICE PENSION 436. 04 *TOTAL VENDOR POLICE PENSION FUND 436. 04 * 8 FIRE PENSION FUND 0601110000 122869 215 FIRE PENSION 245. 83 *TOTAL VENDOR FIRE PENSION FUND 245. 83 * 26 IMRF 0601110000 122870 217 IMRF 153. 00 0601110000 122870 217 IMRF 439.28 *TOTAL VENDOR IMRF 592.28 * 93510 BRYAN BEITZEL COMP LOAN 122523 147 REC ALL OTHER 999. 98 *TOTAL VENDOR BRYAN BEITZEL 999. 98 * 99998 1450 BUSCH PKWY LLC 5/4 LETTER 122601 224 DEPOSIT D I A 50, 000. 00 *TOTAL VENDOR -> ONE-TIME VENDORS 50, 000. 00 * 204600 EL-COR INDUSTRIES, INC 60277 122734 223 RES FOR CAP REPLA 1, 045. 17 *TOTAL VENDOR EL-COR INDUSTRIES, 1, 045. 17 * 256583 FAIRVIEW ESTATES, INC. 5/31/2011 122884 224 DEPOSIT D I A 12, 000. 00 *TOTAL VENDOR FAIRVIEW ESTATES, I 12, 000. 00 * 522901 JOHN DEERE GOV & NAT SALE 110825710 122834 223 RES FOR CAP REPLA 32, 553.29 *TOTAL VENDOR JOHN DEERE GOV & NA 32, 553.29 * 551800 MCALLISTER EQUIPMENT CO VP8969 122744 223 RES FOR CAP AUTO 4, 798. 84 *TOTAL VENDOR MCALLISTER EQUIPMEN 4, 798. 84 * 573955 MNJ TECHOLOGIES DIRECT 0003125313 122715 229 RES FOR CAP REPLA 361. 90 0003124558 122644 229 RES FOR CAP REPLA 268.20 0003125570 122858 229 RES FOR CAP REPLA 160. 00 *TOTAL VENDOR MNJ TECHOLOGIES DIR 790. 10 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 2 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000010 DEPT NO. 000010 CORPORATE FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 585911 MPC COM. & LIGHTING INC 11-1246 122763 223 RES FOR CAP REPLA 2, 911. 60 *TOTAL VENDOR MPC COM. & LIGHTING 2, 911. 60 605029 NEWEGG BUSINESS 1003101732 122747 229 RES FOR CAP REPLA 93. 95 1003101733 122764 229 RES FOR CAP REPLA 119. 99 *TOTAL VENDOR NEWEGG BUSINESS 213. 94 * 818465 SUBURBAN ACCENTS, INC 17494 122570 223 RES FOR CAP REPLA 2, 175. 00 *TOTAL VENDOR SUBURBAN ACCENTS, I 2, 175. 00 * 903130 VBG-FAC DEV DEBT SERV FND 5/26/2011 122916 128 DUE TO DUE FROM F 1, 093. 95 6/2/2011 122928 128 DUE TO DUE FROM F 8, 892.36 5/26/2011 122916 128 DUE TO DUE FROM F 629.76 6/2/2011 122928 128 DUE TO DUE FROM F 5, 385.39 5/26/2011 122916 128 DUE TO DUE FROM F 171.55 MULTIPLE 122613 128 DUE TO DUE FROM F 4, 256.71 5/26/2011 122916 128 DUE TO DUE FROM F 283.27 6/2/2011 122928 128 DUE TO DUE FROM F 33, 120.59 *TOTAL VENDOR VBG-FAC DEV DEBT SE 53, 833.58 **TOTAL CORPORATE FUND 162, 595. 65 Payroll -1, 274. 15 161, 321.50 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 3 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000010 DEPT NO. 000210 CORPORATE REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 MELTING POT 1/2 YEAR R 122926 1101 LIQUOR LICENSE A 1, 250. 00 MULTIPLE 122854 1140 MECHANICAL INSPEC 100. 00 *TOTAL VENDOR -> ONE-TIME VENDORS 1, 350. 00 * 240500 ENTENMANN-ROVIN CO. 0070921 122583 1299 ALL OTHER INCOME 387. 09 *TOTAL VENDOR ENTENMANN-ROVIN CO. 387. 09 * 364410 EDWARD HINES LUMBER CO JUNE 2011 122589 1053 SALES & HOME RULE 9, 611. 00 JUNE 2011 122589 1073 SALES & HOME RULE 9, 611. 00 *TOTAL VENDOR EDWARD HINES LUMBER 19, 222. 00 * 418931 IL STATE PD IT COMMAND MULTIPLE 122543 1299 ALL OTHER INCOME 137. 00 *TOTAL VENDOR IL STATE PD IT COMM 137. 00 * 737499 REXAM 4/11-5/11 122909 1075 UTILITY USE TAX F 16, 537. 69 *TOTAL VENDOR REXAM 16, 537. 69 749500 RMS INFO TECH INTEG 211054 122810 1299 ALL OTHER INCOME 727.58 *TOTAL VENDOR RMS INFO TECH INTEG 727.58 * **TOTAL CORPORATE REVENUE 38, 361.36 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 4 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000010 DEPT NO. 000401 LEGISLATIVE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36570 AMERICAN CHARGE SERVICE 86TRIPS 5/ 122872 4942 SR CIT TAXI SUB 215. 00 *TOTAL VENDOR AMERICAN CHARGE SER 215. 00 99998 CAROL ZYBURT REPLACE 16 122922 4941 CABLE TV PROGRAM 880. 00 *TOTAL VENDOR -> ONE-TIME VENDORS 880. 00 138994 CHICAGO METROPOLITAN FY 2012 122709 3113 DUES & MEMBER 447.35 *TOTAL VENDOR CHICAGO METROPOLITA 447.35 160360 CROWN TROPHY MULTIPLE 122832 3240 OFFICE SUPPLIES 47.75 *TOTAL VENDOR CROWN TROPHY 47.75 545482 MAGIC DREAMS PRODUCTIONS MULTIPLE 122796 4941 CABLE TV PROGRAMI 1, 160. 00 *TOTAL VENDOR MAGIC DREAMS PRODUC 1, 160. 00 577600 MOHAWK STAMP CO. 751193 122927 3240 OFFICE SUPPLIES 18.20 *TOTAL VENDOR MOHAWK STAMP CO. 18.20 612180 NORTHWEST MUN. CONFERENCE 9044 122718 3113 DUES & MEMBER 19, 960. 00 *TOTAL VENDOR NORTHWEST MUN. CONF 19, 960. 00 760001 RZ RECORDING 5/17/2011 122812 3722 BG SYMPH BAND 250. 00 *TOTAL VENDOR RZ RECORDING 250. 00 * 842100 303 TAXI 18560 122723 4942 SR CIT TAXI SUB 135. 00 *TOTAL VENDOR 303 TAXI 135. 00 * 903220 VILLAGE OF BUFFALO GROVE 5/24/2011 122766 3724 PER DIEM TRAVEL F 19. 98 5/24/2011 122766 3724 PER DIEM TRAVEL F . 68 *TOTAL VENDOR VILLAGE OF BUFFALO 20. 66 * **TOTAL LEGISLATIVE 22, 253. 96 880. 00 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 5 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000010 DEPT NO. 000405 OFC VLG MANAGER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 93589 BETSY DYNAKO PHOTOGRAPHY VBG2011 122777 4935 ALL OTHER EXPENSE 1, 400. 00 *TOTAL VENDOR BETSY DYNAKO PHOTOG 1, 400. 00 * 114830 ROTARY CLUB BUFFALO GROVE 2385 122811 3113 DUES & MEMBER 188. 00 *TOTAL VENDOR ROTARY CLUB BUFFALO 188. 00 * 120072 CALL ONE 5/15-10104 122641 3211 PHONE 67.77 *TOTAL VENDOR CALL ONE 67.77 * 122402 CARTRIDGE WORLD LIBERTY MULTIPLE 122756 3240 OFFICE SUPPLIES 92. 98 *TOTAL VENDOR CARTRIDGE WORLD LIB 92. 98 * 139741 CIVICPLUS 89292 122710 3112 PROF TRAINING 250. 00 *TOTAL VENDOR CIVICPLUS 250. 00 * 419023 OCE IMAGISTICS INC. 728715680 122803 3216 MAINT CONTRACT 153.31 *TOTAL VENDOR OCE IMAGISTICS INC. 153.31 * 605128 NEXTEL COMMUNICATIONS 791921510- 122646 3211 PHONE 141.48 *TOTAL VENDOR NEXTEL COMMUNICATIO 141.48 * 717304 PRESSTECH 26361 122807 3220 VILLAGE NEWSLETTE 7, 474. 00 *TOTAL VENDOR PRESSTECH 7, 474. 00 * **TOTAL OFC VLG MANAGER 9, 767.54 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 6 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000010 DEPT NO. 000407 MIS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 5/15-10104 122641 3211 PHONE 28. 80 *TOTAL VENDOR CALL ONE 28. 80 * 152497 COMCAST CABLE 4/24-87711 122853 3221 COMPUTER SERVICES 3. 11 *TOTAL VENDOR COMCAST CABLE 3. 11 * 152498 COMCAST / 901305875 18969452 122711 3211 PHONE 369. 65 *TOTAL VENDOR COMCAST / 901305875 369. 65 * 152802 COMMUNICATION REVOLVING MULTIPLE 122759 3211 PHONE 365. 00 *TOTAL VENDOR COMMUNICATION REVOL 365. 00 * 583795 MARY MOODHE 1ST QUART 122716 3213 TRAVEL 10. 86 *TOTAL VENDOR MARY MOODHE 10. 86 * 605128 NEXTEL COMMUNICATIONS 791921510- 122646 3211 PHONE 621.74 *TOTAL VENDOR NEXTEL COMMUNICATIO 621.74 * 749500 RMS INFO TECH INTEG 211092 122719 4313 OFFICE EQUIP 387. 00 *TOTAL VENDOR RMS INFO TECH INTEG 387. 00 * 755146 ROBERT HALF TECHNOLOGY 33223141 122648 3221 COMPUTER SERVICE 1, 800. 00 33182265 122720 3221 COMPUTER SERVICES 1, 800. 00 33263996 122862 3221 COMPUTER SERVICES 1, 800. 00 *TOTAL VENDOR ROBERT HALF TECHNOL 5, 400. 00 * 903455 VERIZON WIRELESS 2576918979 122866 3211 PHONE 48. 01 *TOTAL VENDOR VERIZON WIRELESS 48. 01 * **TOTAL MIS 7, 234. 17 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 7 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000010 DEPT NO. 000408 LEGAL SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 200412 DYNAMEX 910796 122712 3617 MESSENGER FEES 38.31 *TOTAL VENDOR DYNAMEX 38.31 * 687708 PADDOCK PUB 4261643 122906 3615 LEGAL NOTICE 48. 00 *TOTAL VENDOR PADDOCK PUB 48. 00 * 735300 RAYSA & ZIMMERMANN JUNE 2011 122550 3611 LEGAL FEES/RETAIN 4, 166. 66 *TOTAL VENDOR RAYSA & ZIMMERMANN 4, 166. 66 **TOTAL LEGAL SERVICES 4, 252. 97 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 8 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 8567 ADT SECURITY SERVICES MULTIPLE 122848 3216 MAINT CONTRACT 57. 00 *TOTAL VENDOR ADT SECURITY SERVIC 57. 00 * 120072 CALL ONE 5/15-10104 122641 3211 PHONE 2, 288.74- 5/15-10104 122641 3211 PHONE 2, 484.36 *TOTAL VENDOR CALL ONE 195. 62 * 419023 OCE IMAGISTICS INC. 728715680 122803 3216 MAINT CONTRACT 65.20 *TOTAL VENDOR OCE IMAGISTICS INC. 65.20 * 589522 MUNICIPAL CODE CORP. 00206516 122717 3219 PRINTING 718. 02 *TOTAL VENDOR MUNICIPAL CODE CORP 718. 02 * 598773 MAILFINANCE N2523110 122900 3217 EQUIP RENTAL 218.22 *TOTAL VENDOR MAILFINANCE 218.22 * 605128 NEXTEL COMMUNICATIONS 791921510- 122646 3211 PHONE 86.44 *TOTAL VENDOR NEXTEL COMMUNICATIO 86.44 * 779999 SENSUS METERING SYSTEMS ZA12001222 122606 3216 MAINT CONTRACT 1, 452. 00 *TOTAL VENDOR SENSUS METERING SYS 1, 452. 00 * 788768 SHRED-IT NORTH CHICAGO 021400714 122637 3216 MAINT CONTRACT 96.30 *TOTAL VENDOR SHRED-IT NORTH CHIC 96.30 * 795500 JANET M. SIRABIAN MULTIPLE 122636 3112 PROF TRAINING 88. 00 *TOTAL VENDOR JANET M. SIRABIAN 88. 00 * 795526 SIR-SPEEDY 25630 122607 3219 OFFICE SUPPLIES 93. 68 25630 122607 3240 OFFICE SUPPLIES 176.25 *TOTAL VENDOR SIR-SPEEDY 269. 93 * 800000 SENSUS Date: 06/02/11 08:57 Village of Buffalo Grove Page: 9 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED ZA12001222 122864 3216 MAINT CONTRACT 1, 452. 00 *TOTAL VENDOR SENSUS 1, 452. 00 * 852458 TRI COMM BUS PROD INC. MULTIPLE 122846 3240 OFFICE SUPPLIES 556. 96 *TOTAL VENDOR TRI COMM BUS PROD I 556. 96 * 903125 VBG-FIRE DEPT PETTY CASH 5/20/11 122765 3212 POST ACE SAO OS P 44. 00 *TOTAL VENDOR VBG-FIRE DEPT PETTY 44. 00 * 903220 VILLAGE OF BUFFALO GROVE 5/24/2011 122766 3213 PER DIEM TRAVEL F 17. 17 *TOTAL VENDOR VILLAGE OF BUFFALO 17. 17 * 931900 WEST 822820487 122919 3240 OFFICE SUPPLIES 65. 00 *TOTAL VENDOR WEST 65. 00 * 948749 WOLF & COMPANY LLP 92025 122650 3230 AUDIT FEE 6, 000. 00 *TOTAL VENDOR WOLF & COMPANY LLP 6, 000. 00 **TOTAL FIN & GEN SERVICES 11, 381. 86 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 10 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000010 DEPT NO. 000411 HUMAN RESOURCES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 114840 BUFFALO GROVE HIGH SCH APPERSON 122923 3714 FD & PD COMMISSIO 17.20 *TOTAL VENDOR BUFFALO GROVE HIGH 17.20 * 322150 GOV PERS TEST SERV INC 6139 122833 3714 FD & PD COMMISSIO 525. 00 *TOTAL VENDOR GOV PERS TEST SERV 525. 00 * 422950 I.P.M.A. 24173004 122713 3714 FD & PD COMMISSIO 6, 090. 00 24172821 122544 3714 FD & PD COMMISSIO 40. 00 *TOTAL VENDOR I.P.M.A. 6, 130. 00 605128 NEXTEL COMMUNICATIONS 791921510- 122646 3211 PHONE 87. 85 *TOTAL VENDOR NEXTEL COMMUNICATIO 87. 85 * 779000 SENESE, CHRISTOPHER JUNE 2011 122551 3111 GRP MED & LIFE 232.39 *TOTAL VENDOR SENESE, CHRISTOPHER 232.39 * 890200 VERICHECK INC. 1155054 122638 3224 RECRUIT CHARGES 97.20 *TOTAL VENDOR VERICHECK INC. 97.20 * 903220 VILLAGE OF BUFFALO GROVE 5/24/2011 122766 3213 PER DIEM TRAVEL F 21.20 *TOTAL VENDOR VILLAGE OF BUFFALO 21.20 * **TOTAL HUMAN RESOURCES 7, 110. 84 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 11 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 8567 ADT SECURITY SERVICES MULTIPLE 122573 3211 PHONE 114. 00 *TOTAL VENDOR ADT SECURITY SERVIC 114. 00 * 8567 ADT SECURITY SERVICES 47213502 122727 4923 CAFT SITE 63.44 *TOTAL VENDOR ADT SECURITY SERVIC 63.44 * 10652 AIRGAS NORTH CENTRAL MULTIPLE 122518 3216 MAINT CONTRACT 66.50 *TOTAL VENDOR AIRGAS NORTH CENTRA 66.50 * 10700 AIR ONE EQUIPMENT, INC. MULTIPLE 122728 4111 MAINT CONTRACT DE 449. 00 MULTIPLE 122728 3216 MAINT CONTRACT DE 658. 90 *TOTAL VENDOR AIR ONE EQUIPMENT, 1, 107. 90 62260 BADE PAPER PROD INC 179092-00 122521 3250 SUPPLIES ALL OTHE 572.70 179345-00 122825 3250 SUPPLIES ALL OTHE 123. 90 *TOTAL VENDOR BADE PAPER PROD INC 696. 60 * 120072 CALL ONE 5/15-10104 122641 3211 PHONE 459.48 *TOTAL VENDOR CALL ONE 459.48 * 152889 CDW GOVERNMENT, INC XFQ4324 122758 4316 OPER EQUIP DEPT 608.24 *TOTAL VENDOR CDW GOVERNMENT, INC 608.24 * 153460 CONNECTIONS UNLIMITED 50928 122530 3115 CLOTHING ALLOW 8. 16 *TOTAL VENDOR CONNECTIONS UNLIMIT 8. 16 * 153891 CONSOLIDATE FLEET 2011EE0061 122831 4218 CONTRACT AUTO SER 2, 308. 00 *TOTAL VENDOR CONSOLIDATE FLEET 2, 308. 00 * 239050 NORTHSHORE OMEGA 012647863 122547 4936 CONTRACTUAL SERVI 128. 00 *TOTAL VENDOR NORTHSHORE OMEGA 128. 00 * 283250 FIRE INVEST. STRIKE FORCE Date: 06/02/11 08:57 Village of Buffalo Grove Page: 12 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 122736 3112 DUES & MEMBER PRO 60. 00 *TOTAL VENDOR FIRE INVEST. STRIKE 60. 00 * 283250 FIRE INVEST. STRIKE FORCE MULTIPLE 122736 3113 DUES & MEMBER PRO 75. 00 *TOTAL VENDOR FIRE INVEST. STRIKE 75. 00 * 417846 ILLINOIS FIRE INSP ASSC. 12708 122742 3112 PROF TRAINING 20. 00 12649 122542 3112 PROF TRAINING 80. 00 *TOTAL VENDOR ILLINOIS FIRE INSP 100. 00 * 419023 OCE IMAGISTICS INC. MULTIPLE 122647 3216 MAINT CONTRACT 374. 97 *TOTAL VENDOR OCE IMAGISTICS INC. 374. 97 * 455700 JACKSON-HIRSH, INC. 0801976 122743 3240 OFFICE SUPPLIES 134. 88 *TOTAL VENDOR JACKSON-HIRSH, INC. 134. 88 * 482300 KALE UNIFORMS, INC. MULTIPLE 122642 3115 CLOTHING ALLOW 365. 66 *TOTAL VENDOR KALE UNIFORMS, INC. 365. 66 * 568106 MES ILLINOIS, INC. 00239071_S 122714 3117 EMP SAFE EQUIP 131.26 *TOTAL VENDOR MES ILLINOIS, INC. 131.26 * 573955 MNJ TECHOLOGIES DIRECT 0003124559 122645 4316 OPER DEPT EQUIP 130.35 *TOTAL VENDOR MNJ TECHOLOGIES DIR 130.35 * 577600 MOHAWK STAMP CO. MULTIPLE 122546 3240 OFFICE SUPPLIES 22.24 *TOTAL VENDOR MOHAWK STAMP CO. 22.24 * 598338 NATIONAL CREATIVE ENTER. 12187 122748 4111 DEPT EQUIP 504. 99 *TOTAL VENDOR NATIONAL CREATIVE E 504. 99 * 605128 NEXTEL COMMUNICATIONS 791921510- 122646 3211 PHONE 785. 10 *TOTAL VENDOR NEXTEL COMMUNICATIO 785. 10 * Date: 06/02/11 08:57 Village of Buffalo Grove Page: 13 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 612100 N W CENTRAL DISPATCH SYS 7585 122599 4914 NORTHWEST CENTRAL 11, 428. 13 *TOTAL VENDOR N W CENTRAL DISPATC 11, 428. 13 * 612150 N W COMM HOSPITAL MULTIPLE 122548 4932 NWCH ADMIN FEE 2, 340. 00 MULTIPLE 122548 4932 NWCH ADMIN FEE 875. 00 *TOTAL VENDOR N W COMM HOSPITAL 3, 215. 00 * 687707 PADDOCK PUBLICATIONS 5-7/11 122569 3218 SUB PUB 18. 00 5-7/2011 122568 3218 SUB PUB 18. 00 *TOTAL VENDOR PADDOCK PUBLICATION 36. 00 * 755930 ROGAN'S SHOES MULTIPLE 122721 3115 CLOTHING ALLOW 110.49 MULTIPLE 122721 3115 CLOTHING ALLOW 186. 99 *TOTAL VENDOR ROGAN'S SHOES 297.48 * 903125 VBG-FIRE DEPT PETTY CASH 5/20/11 122765 3240 POST ACE SAO OS P 64. 64 5/20/11 122765 3112 POST ACE SAO OS P 15. 00 5/20/11 122765 3250 POST ACE SAO OS P 47. 94 5/20/11 122765 3240 POST ACE SAO OS P 39. 98 5/20/11 122765 3240 POST ACE SAO OS P 9. 62 5/20/11 122765 3250 POST ACE SAO OS P 53.40 5/20/11 122765 4935 POST ACE SAO OS P 103.74 5/20/11 122765 4935 POST ACE SAO OS P 17.21 5/20/11 122765 4935 POST ACE SAO OS P 42.30 5/20/11 122765 3117 POST ACE SAO OS P 20. 00 5/20/11 122765 4935 POST ACE SAO OS P 3.35 5/20/11 122765 3824 POST ACE SAO OS P 7.77 *TOTAL VENDOR VBG-FIRE DEPT PETTY 424. 95 * 929500 WEINERT, RON APRIL 2011 122557 4923 CAFT SITE EXPEND 237. 00 *TOTAL VENDOR WEINERT, RON 237. 00 * 949077 WORLD POINT ECC 5190330 122847 3016 SALARIES SPEC DUT 409.50 MULTIPLE 122753 3016 SALARIES SPEC DUT 444. 00 MULTIPLE 122617 3016 SALARIES SPEC DUT 479.70 *TOTAL VENDOR WORLD POINT ECC 1, 333.20 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 14 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000010 DEPT NO. 000431 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED **TOTAL FIRE SERVICES 25, 216.53 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 15 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120010 C.A.L.E.A. INV03824 122529 4934 COMM ON ACCREDITA 3, 915. 00 *TOTAL VENDOR C.A.L.E.A. 3, 915. 00 120072 CALL ONE 5/15-10104 122641 3211 PHONE 114. 80 *TOTAL VENDOR CALL ONE 114. 80 * 139741 CIVICPLUS 89292 122710 3112 PROF TRAINING 250. 00 *TOTAL VENDOR CIVICPLUS 250. 00 * 147800 COLLEGE OF LAKE CO. 2516CLC 122877 3112 PROF TRAINING 325. 00 *TOTAL VENDOR COLLEGE OF LAKE CO. 325. 00 * 152889 CDW GOVERNMENT, INC XHT7174 122757 3347 SUPPLIES RECORDS 75.23 *TOTAL VENDOR CDW GOVERNMENT, INC 75.23 * 154509 COOLER SMART USA LLC 11032537 122878 3343 SUPPLIES PATROL 186. 95 *TOTAL VENDOR COOLER SMART USA LL 186. 95 * 160360 CROWN TROPHY OR618859 122879 4935 ALL OTHER EXPENSE 14. 00 *TOTAL VENDOR CROWN TROPHY 14. 00 * 188650 DES PLAINES OFFICE EQUIP AR306610 122532 4313 OFFICE EQUIP 404.31 *TOTAL VENDOR DES PLAINES OFFICE 404.31 * 191312 DPOE IMAGE-FLEX INC. 10869859 122533 4313 OFFICE EQUIP 771.48 *TOTAL VENDOR DPOE IMAGE-FLEX INC 771.48 * 204550 SCOTT EISENMENGER MAG HAND C 122534 3115 CLOTHING ALLOW 39.21 *TOTAL VENDOR SCOTT EISENMENGER 39.21 * 288731 FOREMOST PROMOTIONS 126267 122886 3350 SUPPLIES CPCR 937. 18 *TOTAL VENDOR FOREMOST PROMOTIONS 937. 18 * Date: 06/02/11 08:57 Village of Buffalo Grove Page: 16 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 348100 JAMES HARRIS TRUCK ENFO 122762 4954 OVER WEIGHT TRUCK 110. 00 *TOTAL VENDOR JAMES HARRIS 110. 00 * 375620 ID NETWORKS, INC. 165268 122898 4931 II CRIM JUST INFO 6, 850. 00 *TOTAL VENDOR ID NETWORKS, INC. 6, 850. 00 489094 KIESLER'S POLICE SUPPLY 0672723A 122643 3349 SUPPLIES TRAINING 492.38 0672723 122590 3349 SUPPLIES TRAINING 2, 125. 62 *TOTAL VENDOR KIESLER'S POLICE SU 2, 618. 00 * 512715 LAKE CO MAJ CR TASK FORCE MEMBER 201 122899 3113 DUES MEMBER 500. 00 *TOTAL VENDOR LAKE CO MAJ CR TASK 500. 00 * 515610 LASER TECHNOLOGY, INC 119492 122563 4116 PATROL EQUIP 420. 00 *TOTAL VENDOR LASER TECHNOLOGY, I 420. 00 * 528888 L-3 COMM-MOBILE VISION 0170767IN 122545 4318 DUI ASSESSMENT PU 10, 450. 00 *TOTAL VENDOR L-3 COMM-MOBILE VIS 10, 450. 00 * 585911 MPC COM. & LIGHTING INC 11-1226 122564 4116 PATROL EQUIP 68. 00 *TOTAL VENDOR MPC COM. & LIGHTING 68. 00 * 611781 NORTH IL POLICE ALARM SYS 7799 122567 3211 PHONE 22.50 *TOTAL VENDOR NORTH IL POLICE ALA 22.50 * 612100 N W CENTRAL DISPATCH SYS 7585 122599 4914 NORTHWEST CENTRAL 24, 663.41 *TOTAL VENDOR N W CENTRAL DISPATC 24, 663.41 * 795526 SIR-SPEEDY 25666 122768 3332 PRINTING STAFF 92.20 *TOTAL VENDOR SIR-SPEEDY 92.20 * 812516 STICKY BADGES, LLC Date: 06/02/11 08:57 Village of Buffalo Grove Page: 17 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 110 122912 3350 SUPPLIES CPCR 535. 00 *TOTAL VENDOR STICKY BADGES, LLC 535. 00 841556 THE DUTY RIG.COM MULTIPLE 122913 3115 CLOTHING ALLOW 115. 99 MULTIPLE 122913 3115 CLOTHING ALLOW 176. 99 MULTIPLE 122913 3115 CLOTHING ALLOW 90.74 MULTIPLE 122913 3115 CLOTHING ALLOW 118.74 MULTIPLE 122913 3115 CLOTHING ALLOW 28.50 MULTIPLE 122913 3115 CLOTHING ALLOW 206. 97 MULTIPLE 122913 3115 CLOTHING ALLOW 34.50 MULTIPLE 122913 3115 CLOTHING ALLOW 430. 95 *TOTAL VENDOR THE DUTY RIG.COM 1, 203.38 881029 UNIFORMITY INC MULTIPLE 122555 3115 CLOTHING ALLOW 13. 90 MULTIPLE 122571 3115 CLOTHING ALLOW 87. 90 MULTIPLE 122571 3115 CLOTHING ALLOW 36. 95 MULTIPLE 122555 3115 CLOTHING ALLOW 41.78 MULTIPLE 122649 3115 CLOTHING ALLOW 53. 95 MULTIPLE 122914 3115 CLOTHING ALLOW 135. 90 MULTIPLE 122914 3115 CLOTHING ALLOW 101. 90 MULTIPLE 122571 3115 CLOTHING ALLOW 98. 61 MULTIPLE 122914 3115 CLOTHING ALLOW 20.76 MULTIPLE 122649 3115 CLOTHING ALLOW 36. 95 194237 122554 3115 CLOTHING ALLOW 23.46 MULTIPLE 122649 3115 CLOTHING ALLOW 69. 80 MULTIPLE 122914 3115 CLOTHING ALLOW 63. 90 *TOTAL VENDOR UNIFORMITY INC 785.76 * 881411 UPS FREIGHT R6W487191 122770 4112 RADIOS 131.36 *TOTAL VENDOR UPS FREIGHT 131.36 * 903220 VILLAGE OF BUFFALO GROVE 5/24/2011 122766 3214 PER DIEM TRAVEL F 9.59 5/24/2011 122766 3214 PER DIEM TRAVEL F 30. 00 *TOTAL VENDOR VILLAGE OF BUFFALO 39.59 * 903250 VILLAGE OF BUFFALO P. D. MULTIPLE 122861 3352 OPER EQ PER DIEM 47.58 5/17/2011 122860 4935 ALL OTHER EXPENSE 71.56 MULTIPLE 122861 4116 OPER EQ PER DIEM 18.78 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 18 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 122861 3214 OPER EQ PER DIEM 13. 00 *TOTAL VENDOR VILLAGE OF BUFFALO 150. 92 * 903455 VERIZON WIRELESS 2570123680 122612 3211 PHONE 54.33 *TOTAL VENDOR VERIZON WIRELESS 54.33 * 917660 WAREHOUSE DIRECT MULTIPLE 122572 3347 SUPPLIES RECORDS 22.49 *TOTAL VENDOR WAREHOUSE DIRECT 22.49 * 988700 ZIMMERMAN HARDWARE 5/17/2011 122725 3343 AP SUP PAT SAO PU 12.54 *TOTAL VENDOR ZIMMERMAN HARDWARE 12.54 * **TOTAL POLICE SERVICES 55, 762. 64 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 19 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000010 DEPT NO. 000441 BUILDING & ZONING VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 5/15-10104 122641 3211 PHONE 21.59 *TOTAL VENDOR CALL ONE 21.59 * 292499 FSCI 2011468R 122887 4913 CONSULT FEE OTHER 1, 330. 00 2011467R 122888 4913 CONSULT FEE OTHER 1, 160. 00 *TOTAL VENDOR FSCI 2, 490. 00 * 577600 MOHAWK STAMP CO. MULTIPLE 122546 3240 OFFICE SUPPLIES 18.20 *TOTAL VENDOR MOHAWK STAMP CO. 18.20 * 605128 NEXTEL COMMUNICATIONS 791921510- 122646 3211 PHONE 330. 82 *TOTAL VENDOR NEXTEL COMMUNICATIO 330. 82 * 903220 VILLAGE OF BUFFALO GROVE 5/24/2011 122766 3112 PER DIEM TRAVEL F 34. 00 5/24/2011 122766 3112 PER DIEM TRAVEL F 15. 00 5/24/2011 122766 3215 PER DIEM TRAVEL F 41.22 *TOTAL VENDOR VILLAGE OF BUFFALO 90.22 * 903455 VERIZON WIRELESS 2576918979 122866 3211 PHONE 24.27 *TOTAL VENDOR VERIZON WIRELESS 24.27 * 917660 WAREHOUSE DIRECT 1134997-0 122614 3240 OFFICE SUPPLIES 87.49 *TOTAL VENDOR WAREHOUSE DIRECT 87.49 * **TOTAL BUILDING & ZONING 3, 062.59 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 20 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000010 DEPT NO. 000445 ENGINEERING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 931900 WEST 822800752 122616 3218 SUB PUB 130. 00 *TOTAL VENDOR WEST 130. 00 **TOTAL ENGINEERING SERVICES 130. 00 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 21 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 32250 ALDRIDGE ELECTRIC, INC. MULTIPLE 122729 3913 STREETLIGHTS 14, 523.75 *TOTAL VENDOR ALDRIDGE ELECTRIC, I 14, 523.75 * 36556 AMERICAN BUILDING SERV 417638 122849 3250 SUPPLIES ALL OTHE 128. 60 *TOTAL VENDOR AMERICAN BUILDING S 128. 60 * 48229 ANDERSON LOCK 0645931 122850 3216 MAINT CONTRACT 388. 16 *TOTAL VENDOR ANDERSON LOCK 388. 16 * 60715 AUTOMATION DIRECT 3783655 122874 3250 SUPPLIES ALL OTHE 19.48 *TOTAL VENDOR AUTOMATION DIRECT 19.48 * 62260 BADE PAPER PROD INC 179345-00 122825 3250 SUPPLIES ALL OTHE 991.20 *TOTAL VENDOR BADE PAPER PROD INC 991.20 * 91700 G.W. BERKHEIMER CO, INC. MULTIPLE 122852 3250 SUPPLES ALL OTHER 52. 18 MULTIPLE 122755 3250 SUPPLIES ALL OTHE 142.72 *TOTAL VENDOR G.W. BERKHEIMER CO, 194. 90 * 152761 COM ED 5/10-03073 122618 3825 ELECTRIC STREETLI 5, 936.35 *TOTAL VENDOR COM ED 5, 936.35 159838 CRYSTAL MANAGEMENT & 19646 122760 3216 MAINT CONTRACT 4, 865. 00 *TOTAL VENDOR CRYSTAL MANAGEMENT 4, 865. 00 * 306910 G & K SERVICES NO CHICAGO 1058562609 122536 3114 UNIFORM RENTAL 79.24 1058200757 122893 3114 UNIFORM RENTAL 79.24 1058196866 122587 3114 UNIFORM RENTAL 79.24 *TOTAL VENDOR G & K SERVICES NO C 237.72 * 489029 KENNA CONSTRUCTION CO 2951 122836 3216 MAINT CONTRACT 2, 750. 00 *TOTAL VENDOR KENNA CONSTRUCTION 2, 750. 00 * Date: 06/02/11 08:57 Village of Buffalo Grove Page: 22 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 568032 MENARD'S 71555 122857 3250 SUPPLIES ALL OTHE 77.76 *TOTAL VENDOR MENARD'S 77.76 * 570142 MIDAMERICAN ENERGY CO. 257145 / 5 122633 3825 ELECTRIC STREETLI 178. 13 *TOTAL VENDOR MIDAMERICAN ENERGY 178. 13 * 598689 NEHER ELECTRIC SUPPLY INC MULTIPLE 122859 3250 ST LIGHTS SUP ALL 59. 96 MULTIPLE 122859 3913 ST LIGHTS SUP ALL 434. 95 *TOTAL VENDOR NEHER ELECTRIC SUPP 494. 91 * 605128 NEXTEL COMMUNICATIONS 791921510- 122646 3211 PHONE 116.59 *TOTAL VENDOR NEXTEL COMMUNICATIO 116.59 * 612020 NICOR 4/28-25170 122905 3826 GAS STREET LIGHTI 422. 82 *TOTAL VENDOR NICOR 422. 82 * 696092 NORTH SHORE GAS #3520 5/16 - 352 122842 3812 GAS FAC 72.56 *TOTAL VENDOR NORTH SHORE GAS #35 72.56 * 696093 NORTH SHORE GAS #2832 5/16 - 283 122840 3812 GAS FAC 273. 64 *TOTAL VENDOR NORTH SHORE GAS #28 273. 64 * 696097 NORTH SHORE GAS #5608 5/16 - 560 122841 3812 GAS FAC 201.28 *TOTAL VENDOR NORTH SHORE GAS #56 201.28 * 779899 SECURITY CAMERAS DIRECT 9050290A 122863 3250 SUPPLIES ALL OTHE 217.55 *TOTAL VENDOR SECURITY CAMERAS DI 217.55 * 779998 SENECA MEDICAL, INC 8632959 122844 3250 SUPPLIES ALL OTHE 218. 16 *TOTAL VENDOR SENECA MEDICAL, INC 218. 16 * 856219 TWIN SUPPLIES, LTD 3121 122769 3916 BUILDING & FAC 28, 860. 00 *TOTAL VENDOR TWIN SUPPLIES, LTD 28, 860. 00 * Date: 06/02/11 08:57 Village of Buffalo Grove Page: 23 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903220 VILLAGE OF BUFFALO GROVE 5/24/2011 122766 4111 PER DIEM TRAVEL F 16.23 *TOTAL VENDOR VILLAGE OF BUFFALO 16.23 * 917660 WAREHOUSE DIRECT 1146967-0 122865 3240 OFFICE SUPPLIES 83. 69 *TOTAL VENDOR WAREHOUSE DIRECT 83. 69 * **TOTAL BUILDING SERVICES 61, 268.48 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 24 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 GARY ROSENFELDT 1335 LARCH 122722 3911 SIDE/CURBS/BIKE 336.20 *TOTAL VENDOR -> ONE-TIME VENDORS 336.20 * 239060 ENNIS PAINT, INC 10197200 122735 3822 TRAFFIC & STREET 10, 590.58 *TOTAL VENDOR ENNIS PAINT, INC 10, 590.58 * 306911 G & K SERVICES 1058196870 122890 3114 UNIFORM RENTAL 51. 17 1058562613 122741 3114 UNIFORM RENTAL 51. 17 *TOTAL VENDOR G & K SERVICES 102.34 * 562190 MC MASTER-CARR SUPPLY CO. 84889077 122595 3250 SUPPLIES ALL OTHE 52. 69 *TOTAL VENDOR MC MASTER-CARR SUPP 52. 69 * 568035 MENARDS LONG GROVE 55618 122596 3250 SUPPLIES ALL OTHE 53. 80 *TOTAL VENDOR MENARDS LONG GROVE 53. 80 * 605128 NEXTEL COMMUNICATIONS 791921510- 122646 3211 PHONE 60. 14 *TOTAL VENDOR NEXTEL COMMUNICATIO 60. 14 * 881082 HIGHWAY TECHONOLOGIES 65077305-0 122588 3822 TRAFFIC & STREET 358.50 *TOTAL VENDOR HIGHWAY TECHONOLOGI 358.50 * 906950 VULCAN MAT FIN CO 578984 122751 3912 STREETS & HIGHWAY 982.76 *TOTAL VENDOR VULCAN MAT FIN CO 982.76 * 917660 WAREHOUSE DIRECT 1146967-0 122865 3240 OFFICE SUPPLIES 83. 69 *TOTAL VENDOR WAREHOUSE DIRECT 83. 69 * 988700 ZIMMERMAN HARDWARE 5/17/2011 122725 3250 AP SUP PAT SAO PU 6.28 *TOTAL VENDOR ZIMMERMAN HARDWARE 6.28 * **TOTAL STREET OPERATIONS 12, 626. 98 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 25 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000010 DEPT NO. 000462 PUB WRKS ADM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 103750 GREGORY BOYSEN APWA 2011 122524 3112 PROF TRAINING 199. 13 *TOTAL VENDOR GREGORY BOYSEN 199. 13 * 120072 CALL ONE 5/15-10104 122641 3211 PHONE 19.51 *TOTAL VENDOR CALL ONE 19.51 * 122402 CARTRIDGE WORLD LIBERTY MULTIPLE 122733 4111 DEPT EQUIP 224. 98 *TOTAL VENDOR CARTRIDGE WORLD LIB 224. 98 * 419023 OCE IMAGISTICS INC. MULTIPLE 122600 4313 OFFICE DEPT 312.70 *TOTAL VENDOR OCE IMAGISTICS INC. 312.70 * 605128 NEXTEL COMMUNICATIONS 791921510- 122646 3211 PHONE 49.57 *TOTAL VENDOR NEXTEL COMMUNICATIO 49.57 * 903220 VILLAGE OF BUFFALO GROVE 5/24/2011 122766 3112 PER DIEM TRAVEL F 15. 00 *TOTAL VENDOR VILLAGE OF BUFFALO 15. 00 * 917660 WAREHOUSE DIRECT 1126762-0 122752 3240 OFFICE SUPPLIES 5.28 *TOTAL VENDOR WAREHOUSE DIRECT 5.28 * **TOTAL PUB WRKS ADM 826. 17 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 26 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000010 DEPT NO. 000463 FORESTRY VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 32245 ALEXANDER EQUIP. CO. , INC 76246 122574 3824 AUTO PARTS/SM EQ 180. 00 *TOTAL VENDOR ALEXANDER EQUIP. CO 180. 00 * 51210 ARLINGTON POWER EQUIP MULTIPLE 122576 3250 SUP ALL OTHER DEP 110. 62 *TOTAL VENDOR ARLINGTON POWER EQU 110. 62 * 153600 CONSERV FARM SUPPLY MULTIPLE 122581 3250 SUP ALL OTHER CHE 193.50 MULTIPLE 122581 3823 SUP ALL OTHER CHE 367. 00 *TOTAL VENDOR CONSERV FARM SUPPLY 560.50 * 306912 G & K SERVICES 1058196868 122738 3114 UNIFORM RENTAL 63.42 1058562611 122538 3114 UNIFORM RENTAL 63.42 *TOTAL VENDOR G & K SERVICES 126. 84 * 417605 IL DEPT OF AGRICULTURE 6 MEN 122921 3113 DUES & MEMBER 120. 00 *TOTAL VENDOR IL DEPT OF AGRICULT 120. 00 568035 MENARDS LONG GROVE 54723 122566 3250 SUPPLIES ALL OTHE 64.45 54635 122565 3250 SUPPLIES ALL OTHE 81. 68 *TOTAL VENDOR MENARDS LONG GROVE 146. 13 * 605128 NEXTEL COMMUNICATIONS 791921510- 122646 3211 PHONE 218.58 *TOTAL VENDOR NEXTEL COMMUNICATIO 218.58 * 917660 WAREHOUSE DIRECT 1146967-0 122865 3240 OFFICE SUPPLIES 83. 69 *TOTAL VENDOR WAREHOUSE DIRECT 83. 69 * 988700 ZIMMERMAN HARDWARE 5/17/2011 122725 3250 AP SUP PAT SAO PU 1.43 *TOTAL VENDOR ZIMMERMAN HARDWARE 1.43 * **TOTAL FORESTRY 1, 427.79 120. 00 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 27 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 32245 ALEXANDER EQUIP. CO. , INC 76246 122574 4213 AUTO PARTS/SM EQ 451. 85 *TOTAL VENDOR ALEXANDER EQUIP. CO 451. 85 * 32245 ALEXANDER EQUIP. CO. , INC 76269 122730 4213 AUTO PARTS 663.25 *TOTAL VENDOR ALEXANDER EQUIP. CO 663.25 * 51150 ARLINGTON HEIGHTS FORD 558525 122754 4213 AUTO PARTS 175. 00 559173 122731 4213 AUTO PARTS 25.21 *TOTAL VENDOR ARLINGTON HEIGHTS F 200.21 * 51210 ARLINGTON POWER EQUIP 468611 122823 4213 AUTO PARTS 59. 95 467389 122732 4215 LUBRICANT 140. 16 *TOTAL VENDOR ARLINGTON POWER EQU 200. 11 * 83145 BATTERIES PLUS 296-216069 122558 3824 SM EQUIP & TOOLS 47.49 *TOTAL VENDOR BATTERIES PLUS 47.49 * 103500 BOTTS WELDING & TRUCK SRV 511128 122826 4213 AUTO PARTS 268. 80 *TOTAL VENDOR BOTTS WELDING & TRU 268. 80 * 124410 CATCHING FLUIDPOWER 5647459 122828 4213 AUTO PARTS 7. 68 *TOTAL VENDOR CATCHING FLUIDPOWER 7. 68 * 134595 CERTIFIED FLEET SERVICES MULTIPLE 122559 4213 AUTO PARTS 92.72 *TOTAL VENDOR CERTIFIED FLEET SER 92.72 * 139074 CHICAGO INT'L TRUCK 112044094 122829 4213 AUTO PARTS 23.25 12000289 122560 4213 AUTO PARTS 239.38 *TOTAL VENDOR CHICAGO INT'L TRUCK 262. 63 * 139509 CITY LIMIT CLEANING SYS 1183 122830 4111 DEPT EQUIP 94. 64 *TOTAL VENDOR CITY LIMIT CLEANING 94. 64 * Date: 06/02/11 08:57 Village of Buffalo Grove Page: 28 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 204600 EL-COR INDUSTRIES, INC 60263 122562 4213 AUTO PARTS 139.35 *TOTAL VENDOR EL-COR INDUSTRIES, 139.35 * 283465 FIRESTONE 131110 122584 4213 AUTO PARTS 544.74 *TOTAL VENDOR FIRESTONE 544.74 * 306913 G & K SERVICES 1058196867 122737 3114 UNIFORM RENTAL 61.47 1058562610 122539 3114 UNIFORM RENTAL 67. 17 *TOTAL VENDOR G & K SERVICES 128. 64 * 518239 LEE AUTO ARLINGTON HTS 5/19/2011 122591 4213 AUTO PARTS 1, 085. 80 *TOTAL VENDOR LEE AUTO ARLINGTON 1, 085. 80 * 522800 LEROY'S LAWN EQUIP. 9808979 122592 4213 AUTO PARTS 599.74 *TOTAL VENDOR LEROY'S LAWN EQUIP. 599.74 * 546993 MARTIN IMPLEMENT A11080 122837 4213 AUTO PARTS 154.46 *TOTAL VENDOR MARTIN IMPLEMENT 154.46 * 551800 MCALLISTER EQUIPMENT CO VP8969 122744 4213 RES FOR CAP AUTO 114. 00 *TOTAL VENDOR MCALLISTER EQUIPMEN 114. 00 * 562190 MC MASTER-CARR SUPPLY CO. 85869973 122838 3824 SMALL EQUIP & TOO 30.75 85742782 122745 4213 AUTO PARTS 10. 88 *TOTAL VENDOR MC MASTER-CARR SUPP 41. 63 * 570255 MIDWEST FUEL INJECTION N305900 122746 4218 CONTRACT AUTO SER 981.50 *TOTAL VENDOR MIDWEST FUEL INJECT 981.50 * 605128 NEXTEL COMMUNICATIONS 791921510- 122646 3211 PHONE 140.76 *TOTAL VENDOR NEXTEL COMMUNICATIO 140.76 * 811118 BILL STASEK CHEVROLET Date: 06/02/11 08:57 Village of Buffalo Grove Page: 29 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 618314 122750 4213 AUTO PARTS 48.20 *TOTAL VENDOR BILL STASEK CHEVROL 48.20 * 821078 SUPER PRODUCTS LLC 744438 122609 4213 AUTO PARTS 27.26 *TOTAL VENDOR SUPER PRODUCTS LLC 27.26 * 841500 TERRACE SUPPLY COMPANY 70016187 122552 3250 SUPPLIES ALL OTHE 150.73 *TOTAL VENDOR TERRACE SUPPLY COMP 150.73 * 917660 WAREHOUSE DIRECT 1146967-0 122865 3240 OFFICE SUPPLIES 83. 69 *TOTAL VENDOR WAREHOUSE DIRECT 83. 69 * 988700 ZIMMERMAN HARDWARE 5/17/2011 122725 4213 AP SUP PAT SAO PU 31. 99 5/27/2011 122867 4218 DEPT EQ SAO CAS 10.77 5/27/2011 122867 3250 DEPT EQ SAO CAS 12.59 5/27/2011 122867 3824 DEPT EQ SAO CAS 37.76 *TOTAL VENDOR ZIMMERMAN HARDWARE 93. 11 **TOTAL CENTRAL GARAGE 6, 622. 99 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 30 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000010 DEPT NO. 000466 DRAINAGE SYSTEM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36861 AMERICAN UNDERGROUND, INC 7154 122822 4611 BUILDING IMPROVE 6, 369.28 *TOTAL VENDOR AMERICAN UNDERGROUN 6, 369.28 306914 G & K SERVICES 1058562615 122739 3114 UNIFORM RENTAL 14. 02 1058196872 122891 3114 UNIFORM RENTAL 14. 02 *TOTAL VENDOR G & K SERVICES 28. 04 * 483066 KEE SAFETY INC 00156370 122835 4611 BUILDING IMPROVE 3, 775. 00 *TOTAL VENDOR KEE SAFETY INC 3, 775. 00 * 605128 NEXTEL COMMUNICATIONS 791921510- 122646 3211 PHONE 34. 07 *TOTAL VENDOR NEXTEL COMMUNICATIO 34. 07 * 917660 WAREHOUSE DIRECT 1146967-0 122865 3240 OFFICE SUPPLIES 89. 68 *TOTAL VENDOR WAREHOUSE DIRECT 89. 68 * **TOTAL DRAINAGE SYSTEM 10, 296. 07 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 31 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000010 DEPT NO. 000471 ESDA VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 58183 AT&T MOBILITY X05092011 122708 3211 PHONE 52.37 *TOTAL VENDOR AT&T MOBILITY 52.37 * 732512 RADIOSHACK 010268 (FIN 122767 4316 OPER EQUIP DEPT 18. 05 *TOTAL VENDOR RADIOSHACK 18. 05 * 807994 SPRINT 169562812 4/26-5/25 122911 3211 PHONE 51.57 *TOTAL VENDOR SPRINT 169562812 51.57 * **TOTAL ESDA 121. 99 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 32 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000010 DEPT NO. 000481 TRANSFER NON-OPER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903140 VILLAGE OF BUFFALO GROVE 5/7/11 122640 4823 TRANS FD PENSION 1, 009.43 *TOTAL VENDOR VILLAGE OF BUFFALO 1, 009.43 * 903240 VILLAGE OF BUFFALO GROVE 5/7/2011 122639 4822 TRANS PD PENSION 1, 229.39 *TOTAL VENDOR VILLAGE OF BUFFALO 1, 229.39 **TOTAL TRANSFER NON-OPER 2, 238. 82 ***TOTAL CORPORATE FUND 442, 559.40 1, 000. 00 Payroll -1274. 15 441, 285.25 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 33 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000014 DEPT NO. 000214 PARKING LOT REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 BRADLEY FERSTEIN MAY/DUNE 1 122885 1300 METRA MONTHLY PAS 25. 00 *TOTAL VENDOR -> ONE-TIME VENDORS 25. 00 **TOTAL PARKING LOT REVENUE 25. 00 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 34 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000014 DEPT NO. 000503 SPEC REVENUE-PARKING LOT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 8567 ADT SECURITY SERVICES MULTIPLE 122848 3216 MAINT CONTRACT 57. 00 *TOTAL VENDOR ADT SECURITY SERVIC 57. 00 * 62260 BADE PAPER PROD INC 179345-00 122825 3250 SUPPLIES ALL OTHE 123. 90 *TOTAL VENDOR BADE PAPER PROD INC 123. 90 * 570142 MIDAMERICAN ENERGY CO. 257135 / 5 122631 3811 ELECTRIC FAC 1, 261. 63 *TOTAL VENDOR MIDAMERICAN ENERGY 1, 261. 63 * 696091 NORTH SHORE GAS #6135 5/13 - 613 122843 3812 GAS FAC 117. 90 *TOTAL VENDOR NORTH SHORE GAS #61 117. 90 * **TOTAL SPEC REVENUE-PARKING LOT 1, 560.43 ***TOTAL PARKING LOT FUND 1, 585.43 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 35 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000020 DEPT NO. 000504 SPEC REVENUE-MFT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 51600 ARROW ROAD CONST. CO. EST PAY 2 122873 4511 STREET MAINT CONS 729, 351.78 *TOTAL VENDOR ARROW ROAD CONST. C 729, 351.78 83450 BAXTER & WOODMAN, INC MULTIPLE 122875 4511 STREET MAINT CONS 27, 651. 81 MULTIPLE 122875 4511 STREET MAINT CONS 136.52 *TOTAL VENDOR BAXTER & WOODMAN, I 27, 788.33 * **TOTAL SPEC REVENUE-MFT 757, 140. 11 ***TOTAL MOTOR FUEL TAX FUND 757, 140. 11 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 36 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000022 DEPT NO. 000512 CAP PROD-ST & HIGWYS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 139900 CIVILTECH ENGINEERING CO. 38954 122525 4542 WEILAND RD LK COO 38, 068. 60 *TOTAL VENDOR CIVILTECH ENGINEERI 38, 068. 60 139900 CIVILTECH ENGINEERING CO. 2222-27 122561 4542 WEILAND LK COOK R 3, 189. 88 *TOTAL VENDOR CIVILTECH ENGINEERI 3, 189. 88 * **TOTAL CAP PROD-ST & HIGWYS 41, 258.48 ***TOTAL CAP PROD-STREETS 41, 258.48 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 37 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000033 DEPT NO. 000523 DEBT SERV-FAC DEV VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36541 AMALGAMATED BANK OF CHICA MULTIPLE 122520 4716 INTEREST G 0 BOND 122, 916.25 *TOTAL VENDOR AMALGAMATED BANK OF 122, 916.25 **TOTAL DEBT SERV-FAC DEV 122, 916.25 ***TOTAL FACILITIES DEV DEBT SERV 122, 916.25 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 38 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000042 DEPT NO. 000532 PENSION-FIRE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 155120 COUNTY COURT REPORTERS 104325 122531 4935 ALL OTHER EXPENSE 1, 522. 95 *TOTAL VENDOR COUNTY COURT REPORT 1, 522. 95 **TOTAL PENSION-FIRE 1, 522. 95 ***TOTAL FIRE PENSION FUND 1, 522. 95 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 39 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000048 DEPT NO. 000538 AGENCY-R.H.S. VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 890181 VANT PT TR ACT #800047 MULTIPLE 122915 3130 RHS CONTRIB 74, 270.57 *TOTAL VENDOR VANT PT TR ACT #800 74, 270.57 **TOTAL AGENCY-R.H.S. 74, 270.57 ***TOTAL RETIREE HEALTH SAVINGS 74, 270.57 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 40 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000049 DEPT NO. 000539 HEALTH INSURANCE EXPENSE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 9607 AETNA JUNE 2011 122771 3124 LIFE INSURANCE 3, 197. 99 *TOTAL VENDOR AETNA 3, 197. 99 690810 PBA, INC. JUNE 2011 122603 3141 ADMIN SELF INS ST 54, 692.22 JUNE 2011 122603 3140 ADMIN SELF INS ST 9, 528. 05 *TOTAL VENDOR PBA, INC. 64, 220.27 * 929502 WELLNESS INC. C13596-1 122615 4935 ALL OTHER EXPENSE 5, 092. 00 *TOTAL VENDOR WELLNESS INC. 5, 092. 00 * **TOTAL HEALTH INSURANCE EXPENSE 72, 510.26 ***TOTAL HEALTH INSURANCE RESERVE 72, 510.26 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 41 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000051 DEPT NO. 000251 WATER REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 MARILYN LEIS 630000481 122920 1201 SALES OF WATER 383.76 *TOTAL VENDOR -> ONE-TIME VENDORS 383.76 **TOTAL WATER REVENUE 383.76 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 42 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 9449 AECOM, INC. 60196955-0 122517 4412 SYSTEM IMPROVE 2, 901.76 *TOTAL VENDOR AECOM, INC. 2, 901.76 32285 ALEXANDER CHEMICAL CORP. 0451513-1N 122519 3823 CHEM & FERT 468. 00 *TOTAL VENDOR ALEXANDER CHEMICAL 468. 00 * 60715 AUTOMATION DIRECT 3768620 122824 4412 SYSTEM IMPROVE 549. 00 *TOTAL VENDOR AUTOMATION DIRECT 549. 00 * 120072 CALL ONE 5/15-10104 122641 3211 PHONE 179.52 5/15-10104 122641 4412 PHONE 38.39 *TOTAL VENDOR CALL ONE 217. 91 * 145792 CLASSIC INDUSTRIAL SUPP 10989 122527 3117 EMP SAFE EQUIP 232.40 *TOTAL VENDOR CLASSIC INDUSTRIAL 232.40 * 204600 EL-COR INDUSTRIES, INC 60060 122535 3250 SUPPLIES ALL OTHE 78. 86 *TOTAL VENDOR EL-COR INDUSTRIES, 78. 86 * 306915 G & K SERVICES MULTIPLE 122761 3114 UNIFORM RENTAL 97.36 1058560117 122537 3114 UNIFORM RENTAL 48. 68 *TOTAL VENDOR G & K SERVICES 146. 04 * 334300 HACH COMPANY 7220507 122540 3823 CHEM & FERT 156.40 *TOTAL VENDOR HACH COMPANY 156.40 * 351615 HD SUPP WATERWORKS, LTD MULTIPLE 122541 3820 WATER METERS / PU 2, 483. 04 MULTIPLE 122541 3820 WATER METERS / PU 4, 741. 00 MULTIPLE 122541 4015 WATER METERS / PU 203. 00 *TOTAL VENDOR HD SUPP WATERWORKS, 7, 427. 04 570142 MIDAMERICAN ENERGY CO. 5/9 255500 122620 3814 ELECTRIC WATER & 4, 880. 64 5/10 25550 122619 3814 ELECTRIC WATER & 4, 550. 88 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 43 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 255507 / 5 122632 3814 ELECTRIC WATER & 2, 344. 16 *TOTAL VENDOR MIDAMERICAN ENERGY 11, 775. 68 * 570142 MIDAMERICAN ENERGY CO. 5/9 255501 122622 3814 ELECTRIC WATER & 4, 930. 13 *TOTAL VENDOR MIDAMERICAN ENERGY 4, 930. 13 * 605011 NEWARK 20582925 122904 4412 SYSTEM IMPROVE 138.75 *TOTAL VENDOR NEWARK 138.75 * 605128 NEXTEL COMMUNICATIONS 791921510- 122646 3211 PHONE 177. 06 *TOTAL VENDOR NEXTEL COMMUNICATIO 177. 06 * 712192 JOSEPH G POLLARD CO 1298002 122549 3250 SUPPLIES ALL OTHE 173. 65 *TOTAL VENDOR JOSEPH G POLLARD CO 173. 65 * 756200 ROLLING HILLS NURSERY 51126 122604 4412 SYSTEM IMPROVE 75. 00 *TOTAL VENDOR ROLLING HILLS NURSE 75. 00 * 851111 OAKSTONE WELLNESS PUB. 566089 122553 3117 EMP SAFE EQUIP 118. 80 *TOTAL VENDOR OAKSTONE WELLNESS P 118. 80 * 856219 TWIN SUPPLIES, LTD 3106 122845 4412 SYSTEM IMPROVE 14, 215. 16 *TOTAL VENDOR TWIN SUPPLIES, LTD 14, 215. 16 * 888690 USA BLUE BOOK 383409 122556 3250 SUPPLIES ALL OTHE 314.33 *TOTAL VENDOR USA BLUE BOOK 314.33 * 903100 VILLAGE OF BUFFALO GROVE 4/11 WO 122918 4212 DIESEL GAS PARTS 560. 18 4/11 WO 122918 4218 DIESEL GAS PARTS 3, 294.73 4/11 WO 122918 4214 DIESEL GAS PARTS 2, 506. 80 5/23/2011 122724 3125 EMP-ER CONT PENSI 5, 769.41 6/1/11 122889 3125 EMP-ER CONT PENSI 205.70 4/11 WO 122918 4213 DIESEL GAS PARTS 1, 331. 02 4/11 WO 122918 4211 DIESEL GAS PARTS 446.56 *TOTAL VENDOR VILLAGE OF BUFFALO 14, 114.40 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 44 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 917660 WAREHOUSE DIRECT 1146967-0 122865 3240 OFFICE SUPPLIES 89. 67 *TOTAL VENDOR WAREHOUSE DIRECT 89. 67 * 988700 ZIMMERMAN HARDWARE 5/17/2011 122725 4018 AP SUP PAT SAO PU 40.36 *TOTAL VENDOR ZIMMERMAN HARDWARE 40.36 * **TOTAL WATER OPERATIONS 58, 340.40 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 45 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000051 DEPT NO. 000542 SEWER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 82110 BANNER PLUMBING SUPP CO 1600915 122522 4018 LIFT STATION 96.57 *TOTAL VENDOR BANNER PLUMBING SUP 96.57 * 117791 BURNS & MCDONNELL 59267-5 122827 4412 SYSTEM IMPROVE 328. 96 *TOTAL VENDOR BURNS & MCDONNELL 328. 96 * 120072 CALL ONE 5/15-10104 122641 3211 PHONE 744. 15 5/15-10104 122641 3211 PHONE 342. 97 *TOTAL VENDOR CALL ONE 1, 087. 12 * 152706 COM-ED 5/6-514012 122528 3814 ELECTRIC WATER & 32. 97 *TOTAL VENDOR COM-ED 32. 97 * 288730 JOSEPH D. FOREMAN COMPANY MULTIPLE 122856 4018 LIFT STATION 450.20 MULTIPLE 122856 4018 LIFT STATION 3, 198. 90 *TOTAL VENDOR JOSEPH D. FOREMAN C 3, 649. 10 306916 G & K SERVICES 1058196869 122892 3114 UNIFORM RENTAL 20. 88 1058562612 122740 3114 UNIFORM RENTAL 20. 88 *TOTAL VENDOR G & K SERVICES 41.76 * 325900 GRAINGER, INC. MULTIPLE 122855 4018 SM EQUIP LIFT STA 100.56 MULTIPLE 122855 3824 SM EQUIP LIFT STA 130. 96 *TOTAL VENDOR GRAINGER, INC. 231.52 * 512500 LAKE CO PUBLIC WORKS DEPT 3-4/2011 122925 3819 LAKE COUNTY TREAT 335, 872. 00 *TOTAL VENDOR LAKE CO PUBLIC WORK 335, 872. 00 * 570142 MIDAMERICAN ENERGY CO. 5/16-25718 122902 3814 ELECTRIC WATER & 339. 07 257140 / 5 122626 3814 ELECTRIC WATER & 467. 00 257141 / 5 122625 3814 ELECTRIC WATER & 215. 15 257142 / 5 122624 3814 ELECTRIC WATER & 278.57 257143/ 5- 122623 3814 ELECTRIC WATER & 238.27 257138 / 5 122628 3814 ELECTRIC WATER & 377. 80 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 46 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000051 DEPT NO. 000542 SEWER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 257147 / 5 122634 3814 ELECTRIC WATER & 326.35 *TOTAL VENDOR MIDAMERICAN ENERGY 2, 242.21 570142 MIDAMERICAN ENERGY CO. 257158 / 5 122635 3814 ELECTRIC WATER & 204. 01 257136 / 5 122630 3814 ELECTRIC WATER & 652.52 257139 / 5 122627 3814 ELECTRIC WATER & 394. 91 257137 / 5 122629 3814 ELECTRIC WATER & 146.59 5/11 25714 122621 3814 ELECTRIC WATER & 211. 99 *TOTAL VENDOR MIDAMERICAN ENERGY 1, 610. 02 573573 MILWAUKEE RUBBER PRODUCTS MULTIPLE 122903 4111 DEPT EQUIP 605.40 MULTIPLE 122903 4111 DEPT EQUIP 2, 596.36 *TOTAL VENDOR MILWAUKEE RUBBER PR 3, 201.76 605128 NEXTEL COMMUNICATIONS 791921510- 122646 3211 PHONE 177. 07 *TOTAL VENDOR NEXTEL COMMUNICATIO 177. 07 719450 PRO SAFETY, INC. 1/192900 122749 3117 EMP SAFE EQUIP 65.50 *TOTAL VENDOR PRO SAFETY, INC. 65.50 903100 VILLAGE OF BUFFALO GROVE 6/1/11 122889 3125 EMP-ER CONT PENSI 123.42 5/23/2011 122724 3125 EMP-ER CONT PENSI 2, 123.75 *TOTAL VENDOR VILLAGE OF BUFFALO 2, 247. 17 * 917660 WAREHOUSE DIRECT 1146967-0 122865 3240 OFFICE SUPPLIES 83. 69 *TOTAL VENDOR WAREHOUSE DIRECT 83. 69 * 988700 ZIMMERMAN HARDWARE 5/27/2011 122867 3250 DEPT EQ SAO CAS 54.40 5/17/2011 122725 3250 AP SUP PAT SAO PU 47.28 *TOTAL VENDOR ZIMMERMAN HARDWARE 101. 68 * **TOTAL SEWER OPERATIONS 351, 069. 10 ***TOTAL WATER & SEWER FUND 409, 409.50 383.76 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 47 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 5049 ACCOLADE USA, INC. 105909-51 122821 3370 MERCH PURCH 608.29 *TOTAL VENDOR ACCOLADE USA, INC. 608.29 * 32147 AKT-1 INDUSTRIES, INC 14118 122772 4111 DEPT EQUIP 159.20 *TOTAL VENDOR AKT-1 INDUSTRIES, I 159.20 * 32350 ALL AMER UNIF & SUPP INC 29450 122773 3114 UNIFORM RENTAL 526.38 *TOTAL VENDOR ALL AMER UNIF & SUP 526.38 * 36721 AMERICLEAN 1ST CLASS INC MULTIPLE 122774 3916 BUILDING & FAC 210. 00 *TOTAL VENDOR AMERICLEAN 1ST CLAS 210. 00 * 83460 BAYVIEW LOAN SERVICING MAY 2011 6 122851 3392 CPS EXPENSES 5, 824. 00 *TOTAL VENDOR BAYVIEW LOAN SERVIC 5, 824. 00 * 84520 BEAVER RESEARCH CO 0164680 122776 3260 SUPPLIES GOLF COU 301.36 *TOTAL VENDOR BEAVER RESEARCH CO 301.36 * 102750 BTSI 47190 122778 3823 CHEM & FERT 6, 003.38 *TOTAL VENDOR BTSI 6, 003.38 120072 CALL ONE 5/15-10104 122641 3211 PHONE 296. 68 *TOTAL VENDOR CALL ONE 296. 68 * 139085 CHICAGOLAND TURF INV17170 122779 3823 CHEM & FERT 5, 744.40 *TOTAL VENDOR CHICAGOLAND TURF 5, 744.40 * 147200 ARTHUR CLESEN, INC. MULTIPLE 122780 3917 GOLF COURSE 190.46 MULTIPLE 122780 3823 GOLF COURSE 15, 672.23 *TOTAL VENDOR ARTHUR CLESEN, INC. 15, 862. 69 152801 COMMUNICATIONS DIRECT INC IN108971 122781 4111 DEPT EQUIP 365. 82 *TOTAL VENDOR COMMUNICATIONS DIRE 365. 82 * Date: 06/02/11 08:57 Village of Buffalo Grove Page: 48 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 163280 CURRAN LANDSCAPE CONT LTD MULTIPLE 122783 4613 GOLF COURSE 200. 00 MULTIPLE 122783 3917 GOLF COURSE 7, 200. 00 *TOTAL VENDOR CURRAN LANDSCAPE CO 7, 400. 00 * 189139 DIAMOND SIGN & DESIGN LTD 2170 122784 3111 DEPT EQUIP 3, 440. 00 *TOTAL VENDOR DIAMOND SIGN & DESI 3, 440. 00 * 285910 FOOT-JOY MULTIPLE 122785 3370 MERCH PURCH 8, 083. 87 *TOTAL VENDOR FOOT-JOY 8, 083. 87 * 306917 G & K SERVICES MULTIPLE 122786 3114 UNIFORM RENTAL 77.42 *TOTAL VENDOR G & K SERVICES 77.42 * 326801 GROWING SOLUTIONS, INC 3389 122787 3919 IRRIGATION SYSTEM 95. 00 *TOTAL VENDOR GROWING SOLUTIONS, 95. 00 * 338100 HALLORAN & YAUCH, INC. MULTIPLE 122789 3919 IRRIGATION SYSTEM 421. 84 *TOTAL VENDOR HALLORAN & YAUCH, I 421. 84 * 348075 HARRIS GOLF CARTS 03-14371 122790 3380 GOLF CART RENTAL 83. 68 *TOTAL VENDOR HARRIS GOLF CARTS 83. 68 * 417720 IL DEPT OF REVENUE MAY 2011 122924 3395 STATE SALES TAX 714.50 *TOTAL VENDOR IL DEPT OF REVENUE 714.50 * 495235 KNOX SWAN & DOG LLC 910136 122794 3917 GOLF COURSE 1, 500. 00 *TOTAL VENDOR KNOX SWAN & DOG LLC 1, 500. 00 * 527336 LOGSDON OFFICE SUPPLY MULTIPLE 122795 3240 OFFICE SUPPLIES 154.38 *TOTAL VENDOR LOGSDON OFFICE SUPP 154.38 * 568288 METRO PROF PROD INC Date: 06/02/11 08:57 Village of Buffalo Grove Page: 49 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 044759 122798 3240 OFFICE SUPPLIES 211.45 *TOTAL VENDOR METRO PROF PROD INC 211.45 * 570142 MIDAMERICAN ENERGY CO. 4/14-25567 122800 3811 ELECTRIC FAC 4, 499. 61 *TOTAL VENDOR MIDAMERICAN ENERGY 4, 499. 61 * 598263 NATIONAL GOLF GRAPHICS 4115 122801 3260 SUPPLIES GOLF COU 48. 00 *TOTAL VENDOR NATIONAL GOLF GRAPH 48. 00 * 605128 NEXTEL COMMUNICATIONS 791921510- 122646 3211 PHONE 196. 92 *TOTAL VENDOR NEXTEL COMMUNICATIO 196. 92 * 687801 PALATINE OIL CO INC MULTIPLE 122804 4211 GASOLINE 2, 427. 07 *TOTAL VENDOR PALATINE OIL CO INC 2, 427. 07 * 699900 PGA OF AMERICA MULTIPLE 122805 3113 DUES & MEMBER 1, 242. 00 *TOTAL VENDOR PGA OF AMERICA 1, 242. 00 * 737241 REINDERS, INC. 4205676-00 122809 3823 CHEM & FERT 5, 347. 85 *TOTAL VENDOR REINDERS, INC. 5, 347. 85 * 802150 SONITROL CHICAGOLAND NO MULTIPLE 122814 3916 BUILDING & FAC 664.50 *TOTAL VENDOR SONITROL CHICAGOLAN 664.50 * 822060 SWID SALES CORP. 24999 122815 4111 DEPT EQUIP 89. 96 *TOTAL VENDOR SWID SALES CORP. 89. 96 * 841269 TEMPERATURE CARE FREEZER 5/ 122816 4111 DEPT EQUIP 1, 100. 00 *TOTAL VENDOR TEMPERATURE CARE 1, 100. 00 853609 TRUE POWER MULTIPLE 122819 3370 MERCH PURCH 369. 99 *TOTAL VENDOR TRUE POWER 369. 99 * Date: 06/02/11 08:57 Village of Buffalo Grove Page: 50 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903100 VILLAGE OF BUFFALO GROVE 5/23/2011 122724 3125 EMP-ER CONT PENSI 4, 938. 15 *TOTAL VENDOR VILLAGE OF BUFFALO 4, 938. 15 * 903640 VGM CLUB 442564 122917 3113 DUES MEMBER 180. 00 *TOTAL VENDOR VGM CLUB 180. 00 * 948500 WITTEK GOLF SUPPLY MULTIPLE 122820 3390 ADVER & PROMO 426.78 MULTIPLE 122820 3260 ADVER & PROMO 435.39 MULTIPLE 122820 3391 ADVER & PROMO 109. 83 MULTIPLE 122820 3240 ADVER & PROMO 505.42 *TOTAL VENDOR WITTEK GOLF SUPPLY 1, 477.42 988700 ZIMMERMAN HARDWARE 5/27/2011 122867 4111 DEPT EQ SAO CAS 78. 93 5/27/2011 122867 3916 DEPT EQ SAO CAS 140. 80 5/27/2011 122867 4111 DEPT EQ SAO CAS 146.49 *TOTAL VENDOR ZIMMERMAN HARDWARE 366.22 **TOTAL GOLF OPERATION-BGGC 81, 032. 03 ***TOTAL BUFFALO GROVE GOLF CLUB 81, 032. 03 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 51 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 32350 ALL AMER UNIF & SUPP INC 29431 122871 3114 UNIFORM RENTAL 473. 08 *TOTAL VENDOR ALL AMER UNIF & SUP 473. 08 * 32350 ALL AMER UNIF & SUPP INC MULTIPLE 122575 3114 UNIFORM RENTAL 478. 11 *TOTAL VENDOR ALL AMER UNIF & SUP 478. 11 * 48615 THE ANTIGUA GROUP, INC 3480225 122775 3370 MERCH PURCH 576. 68 *TOTAL VENDOR THE ANTIGUA GROUP, 576. 68 * 51210 ARLINGTON POWER EQUIP MULTIPLE 122576 4111 SUP ALL OTHER DEP 135. 90 *TOTAL VENDOR ARLINGTON POWER EQU 135. 90 * 84520 BEAVER RESEARCH CO 0164690 122577 3260 SUPPLIES GOLF COU 532. 93 *TOTAL VENDOR BEAVER RESEARCH CO 532. 93 * 102750 BTSI MULTIPLE 122578 3823 CHEM & FERT 1, 650. 00 MULTIPLE 122578 3823 CHEM & FERT 6, 003.38 48079 122876 3823 CHEM & FERT 6, 338. 62 *TOTAL VENDOR BTSI 13, 992. 00 117800 BURRIS EQUIPMENT CO. PS59862 122579 4111 DEPT EQUIP 36. 83 *TOTAL VENDOR BURRIS EQUIPMENT CO 36. 83 * 118755 BUSY BEAVER, INC. 1761 122580 3916 BUILDING & FAC 1, 536. 00 *TOTAL VENDOR BUSY BEAVER, INC. 1, 536. 00 * 120072 CALL ONE 5/15-10104 122641 3211 PHONE 296. 68 *TOTAL VENDOR CALL ONE 296. 68 * 147200 ARTHUR CLESEN, INC. MULTIPLE 122880 4111 CHEM & FERT DEPT 323. 98 MULTIPLE 122880 3823 CHEM & FERT DEPT 591.20 *TOTAL VENDOR ARTHUR CLESEN, INC. 915. 18 * Date: 06/02/11 08:57 Village of Buffalo Grove Page: 52 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 153600 CONSERV FARM SUPPLY MULTIPLE 122881 3260 CHEM & FERT SUP G 19. 60 *TOTAL VENDOR CONSERV FARM SUPPLY 19. 60 * 153600 CONSERV FARM SUPPLY MULTIPLE 122881 3823 CHEM & FERT SUP G 1, 023. 03 *TOTAL VENDOR CONSERV FARM SUPPLY 1, 023. 03 * 155105 COUNTRY BUMPKIN 320547 122882 4613 GOLF COURSE 305. 00 *TOTAL VENDOR COUNTRY BUMPKIN 305. 00 * 160260 CRESCENT SYSTEMS, INC 5445 122782 3221 COMPUTER SERVICES 588. 00 *TOTAL VENDOR CRESCENT SYSTEMS, I 588. 00 * 163280 CURRAN LANDSCAPE CONT LTD C&D 5/10 122883 4613 GOLF COURSE 1, 180. 00 *TOTAL VENDOR CURRAN LANDSCAPE CO 1, 180. 00 200610 EAGLE ONE GOLF PRODUCTS 251837 122582 3917 GOLF COURSE 1, 492.72 *TOTAL VENDOR EAGLE ONE GOLF PROD 1, 492.72 * 285910 FOOT-JOY MULTIPLE 122785 3370 MERCH PURCH 2, 711.77 *TOTAL VENDOR FOOT-JOY 2, 711.77 * 306918 G & K SERVICES 5/31/2011 122894 3114 UNIFORM RENTAL 214.76 5/19/2011 122586 3114 UNIFORM RENTAL 108.39 *TOTAL VENDOR G & K SERVICES 323. 15 * 307010 GEMPLER'S, INC 1017277892 122585 3260 SUPPLIES GOLF COU 109.20 *TOTAL VENDOR GEMPLER'S, INC 109.20 * 313200 GOLDEN WEST INDUST SUPP 2045698 122895 3260 CHEM & FERT SUP G 109.76 2045698 122895 3823 CHEM & FERT SUP G 239. 90 *TOTAL VENDOR GOLDEN WEST INDUST 349. 66 * 326801 GROWING SOLUTIONS, INC Date: 06/02/11 08:57 Village of Buffalo Grove Page: 53 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 3404 122896 3919 IRRIGATION SYSTEM 513.27 *TOTAL VENDOR GROWING SOLUTIONS, 513.27 * 334250 THE F J WESTCOTT COMPANY 611198 122788 3370 MERCH PURCH 763.22 *TOTAL VENDOR THE F J WESTCOTT CO 763.22 * 338100 HALLORAN & YAUCH, INC. 41005 122897 3919 IRRIGATION SYSTEM 788.33 *TOTAL VENDOR HALLORAN & YAUCH, I 788.33 * 348075 HARRIS GOLF CARTS MULTIPLE 122791 3380 GOLF CART RENTAL 687. 85 *TOTAL VENDOR HARRIS GOLF CARTS 687. 85 * 348511 HARTWELL INDUSTRIES, INC 4189647 122792 3114 UNIFORM RENTAL 605. 06 *TOTAL VENDOR HARTWELL INDUSTRIES 605. 06 * 417720 IL DEPT OF REVENUE MAY 2011 122924 3395 STATE SALES TAX 314.50 *TOTAL VENDOR IL DEPT OF REVENUE 314.50 * 417803 IL FIRE & SAFETY COM MULTIPLE 122793 3916 BUILDING AND FAC 374. 69 *TOTAL VENDOR IL FIRE & SAFETY CO 374. 69 * 523000 LESTER'S MATERIAL SERVICE 33587 122593 4613 GOLF COURSE 285. 00 *TOTAL VENDOR LESTER'S MATERIAL S 285. 00 * 527336 LOGSDON OFFICE SUPPLY 367416 122594 3260 SUPPLIES GOLF COU 78. 93 *TOTAL VENDOR LOGSDON OFFICE SUPP 78. 93 * 568032 MENARD'S MULTIPLE 122839 3260 SUPPLIES GOLF COU 90.20 MULTIPLE 122839 3260 SUPPLIES GOLF COU 83.44 *TOTAL VENDOR MENARD'S 173. 64 * 568035 MENARDS LONG GROVE MULTIPLE 122901 4613 GOLF COURSE 181.48 MULTIPLE 122901 3917 GOLF COURSE 136.48 *TOTAL VENDOR MENARDS LONG GROVE 317. 96 * Date: 06/02/11 08:57 Village of Buffalo Grove Page: 54 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 568288 METRO PROF PROD INC 044792 122597 3260 SUPPLIES GOLF COU 184. 19 *TOTAL VENDOR METRO PROF PROD INC 184. 19 * 570142 MIDAMERICAN ENERGY CO. 4/8-255509 122799 3811 ELECTRIC FAC 4, 551. 17 *TOTAL VENDOR MIDAMERICAN ENERGY 4, 551. 17 * 596751 NAPA AUTO PARTS WHEELING 159497 122598 4111 DEPT EQUIP 26. 01 *TOTAL VENDOR NAPA AUTO PARTS WHE 26. 01 * 605128 NEXTEL COMMUNICATIONS 791921510- 122646 3211 PHONE 196. 92 *TOTAL VENDOR NEXTEL COMMUNICATIO 196. 92 * 687706 PUKKA INC 1200974 122808 3391 ADVER & PROMO 1, 056. 00 *TOTAL VENDOR PUKKA INC 1, 056. 00 * 687801 PALATINE OIL CO INC MULTIPLE 122602 4211 GASOLINE 1, 593.28 *TOTAL VENDOR PALATINE OIL CO INC 1, 593.28 * 696080 PEPSIAMERICAS 61334258 122907 3260 SUPPLIES GOLF COU 218. 00 *TOTAL VENDOR PEPSIAMERICAS 218. 00 * 696096 NORTH SHORE GAS #3816 5/16-3816 122802 3812 GAS FAC 182.50 *TOTAL VENDOR NORTH SHORE GAS #38 182.50 * 699900 PGA OF AMERICA MULTIPLE 122805 3113 DUES & MEMBER 1, 462. 00 *TOTAL VENDOR PGA OF AMERICA 1, 462. 00 * 700550 PHOENIX IRR. SUPP. INC. 529241 122908 3919 IRRIGATION SYSTEM 71. 81 *TOTAL VENDOR PHOENIX IRR. SUPP. 71. 81 * 760090 SABER TOOTH GOLF W20158 122605 3917 GOLF COURSE 163.74 *TOTAL VENDOR SABER TOOTH GOLF 163.74 * Date: 06/02/11 08:57 Village of Buffalo Grove Page: 55 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 795526 SIR-SPEEDY MULTIPLE 122813 3240 ADVER & PROMO/OFF 155. 86 MULTIPLE 122813 3391 ADVER & PROMO/OFF 65.35 *TOTAL VENDOR SIR-SPEEDY 221.21 * 801130 SOIL TECHNOLOGIES CORP. 57224 122910 3823 CHEM & FERT 2, 989. 00 *TOTAL VENDOR SOIL TECHNOLOGIES C 2, 989. 00 810100 ST ANDREWS PRODUCTS, CO. 0000638850 122608 3240 OFFICE SUPPLIES 1, 086. 18 *TOTAL VENDOR ST ANDREWS PRODUCTS 1, 086. 18 822060 SWID SALES CORP. 25051 122610 4111 DEPT EQUIP 89. 96 *TOTAL VENDOR SWID SALES CORP. 89. 96 * 842007 THYBONY 000239476 122611 3260 SUPPLIES GOLF COU 65.51 *TOTAL VENDOR THYBONY 65.51 * 844355 TITLEIST 2454311 122818 3391 ADVER & PROMO 1, 845. 00 *TOTAL VENDOR TITLEIST 1, 845. 00 * 853609 TRUE POWER MULTIPLE 122819 3370 MERCH PURCH 369. 99 *TOTAL VENDOR TRUE POWER 369. 99 * 856400 THYSSENKRUPP ELEV. CORP. 856189 122817 3916 BUILDING & FAC 244.79 *TOTAL VENDOR THYSSENKRUPP ELEV. 244.79 * 903100 VILLAGE OF BUFFALO GROVE 5/23/2011 122724 3125 EMP-ER CONT PENSI 5, 069. 91 *TOTAL VENDOR VILLAGE OF BUFFALO 5, 069. 91 903640 VGM CLUB 442564 122917 3113 DUES MEMBER 180. 00 *TOTAL VENDOR VGM CLUB 180. 00 * 917000 MICHAEL WAGNER & SONS, INC Date: 06/02/11 08:57 Village of Buffalo Grove Page: 56 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 1195364 122797 4111 DEPT EQUIP 99.32 *TOTAL VENDOR MICHAEL WAGNER & SO 99.32 * 948500 WITTEK GOLF SUPPLY MULTIPLE 122820 3391 ADVER & PROMO 1, 400.27 *TOTAL VENDOR WITTEK GOLF SUPPLY 1, 400.27 * **TOTAL GOLF OPERATIONS-AGC 55, 344.73 ***TOTAL ARBORETUM GOLF CLUB FUND 55, 344.73 Date: 06/02/11 08:57 Village of Buffalo Grove Page: 57 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/06/11 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED ****TOTAL BILLS 2, 059, 549.71 1, 383.76 Payroll -1, 274. 15 2, 058, 275.56 Welcome Home 2011 "Together then....Together again" WHEREAS, on June 13, 1986 the Chicago Vietnam Veterans Welcome Home Parade was held with over 200,000 veterans and their families marching proudly down the streets of Chicago to the applause of over 300,000 spectators; and WHEREAS, that emotional and inspirational day helped change the Country's outlook of the Vietnam Veteran; and WHEREAS, the parade provided a healing process which generated a grassroots movement that laid the groundwork for today's returning soldiers; and WHEREAS,June 13, 2011 will be the 25`h Anniversary of this historic event; and WHEREAS, to commemorate this anniversary, a "Welcome Home" 2011, event will be held June 17-19, 2011 with numerous events including an Art and Photo Display at the Chicago Cultural Arts Center, the Vietnam Veterans Memorial Wall at Navy Pier, and a "Pass the Torch" ceremony and banquet held at the Palmer House along with an afternoon of music which will be held at the Pritzker Pavilion at Millennium Park; and WHEREAS, the Village Board of Buffalo Grove urges all of its citizens to attend the "Welcome Home 2011" weekend event recognizing all those who have served and continue to serve our great country; and NOW THEREFORE, I,Jeffrey S. Braiman, President of the Village of Buffalo Grove, do hereby proclaim June 17-19, 2011 as "Welcome Home"2011 to honor the Vietnam Veteran and all those who proudly wear our country's uniform. Proclaimed this 6th day of June, 2011 ORDINANCE NO.2011- AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW,THEREFORE,BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE,COOK AND LAKE COUNTIES,ILLINOIS.As follows: Section 1. Subsection A. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows: A. Class A. Licensee and d/b/a Address 1. Luma Limited. d/b/a Lou Malnati's 85 South Buffalo Grove Road 2. Select Restaurants,Inc. d/b/a Winberie's Restaurant 800 Lake-Cook Road and Bar 3. Rack `Em Up Chicago,Inc. 312 McHenry Road 4. Zaa,Inc. d/b/a Little Italian 1175 McHenry Road 5. The Schwaben Center 301 Weiland Road 6. Mongolian BBQ Palace,Inc. 154-158 McHenry Road 7. Outback Steakhouse of Florida LLC 720 Lake-Cook Road d/b/a Outback Steakhouse 8. Foods by M.E. 111,Inc. d/b/a 1281 W. Dundee Road The Melting Pot Restaurant 9. Las Palmas Restaurant,Inc. 86 W. Dundee Road 10 JBM Hospitality,LLC d/b/a 48 Raupp Boulevard Village Bar&Grill 11. Midas Banquets,Inc. d/b/a Astoria Banquets 1375 W. Dundee Road 12. Progressive Management Services,LLC 401 Half Day Road 13. EsKape Entertainment Center LLC 350 McHenry Road 14. Cafe Madras,Inc. d/b/a India House 228 McHenry Road 15. Mt. Diamond Corp. d/b/a Kum Kang San Restaurant 1329 W. Dundee Rd. 16. Cy's Crab House North,Inc. d/b/a 301 North Milwaukee Avenue Adam's Roadhouse Sports Bar&Grill 17. Chicago Indoor Racing LLC 301 Hastings Lane 18. Chef Adam,Inc. d/b/a 301 Weiland Road The Grove Banquets and Catering 19 International Shish Kebob House 161 Dundee Road d/b/a Pita City 20. La Minita,Inc. d/b/a 220 N. Milwaukee Avenue Mi Mexico Mexican Restaurant 21. Prairie House Tavern LLC 2710 Main Street 22. Oishii Thai,Inc. 1113 Weiland Road Section 2 A. Outback/Chicago-I,Limited Partnership d/b/a Outback Steakhouse is hereby revoked. B. A license is hereby reserved for Outback Steakhouse of Florida LLC d/b/a Outback House. C. This Section shall not be codified. Section 3b This Ordinance shall be in full force and in effect from and after its passage and approval. AYES: NAYS: ABSENT: PASSED: APPROVED: Village President ATTEST: Village Clerk RESOLUTION NO. 2011- A RESOLUTION APPOINTING A DIRECTOR AND ALTERNATE DIRECTOR TO THE SOLID WASTE AGENCY OF NORTHERN COOK COUNTY BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK COUNTY AND LAKE COUNTIES, ILLINOIS, AS FOLLOWS: SECTION ONE: The Village of Buffalo Grove is a member of the Solid Waste Agency of Northern Cook County (`the Agency") and, pursuant to the Agency Agreement establishing the Agency, is entitled to appoint a Director and one or more Alternate Directors to the Board of Directors in the Agency. SECTION TWO: The President and the Board of Trustees appoints Jeffrey S. Braiman, Village President as the Village's Director on the Board of Directors of the Agency and appoints Dane C. Bragg, Village Manager as Alternate Director, in each case for a term expiring April 30, 2015 or until his successor is appointed. SECTION THREE: This Resolution shall be in full force and effect upon passage and approval and effective as of May 1, 2011. Ayes: Nays: Absent: Passed: Approved: Village President Attest: Village Clerk 6-1-2011 Resolution No. 2011 - A Resolution Amending Village of Buffalo Grove Freedom of Information Act Directory WHEREAS, Village of Buffalo Grove Resolution No. 2009-49 adopted the Village of Buffalo Grove Freedom of Information Act Directory (the "Directory"); and, WHEREAS, the Directory shall be amended to designate elected officials, Trustees Mike Terson, Andrew Stein and Lester A. Ottenheimer III; and, WHEREAS, the Directory shall be amended to reflect the Village's Fiscal Year 2011 budget information. NOW THEREFORE BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. The foregoing Whereas clauses are hereby incorporated herein. Section 2. The Village of Buffalo Grove Freedom of Information Act Directory is hereby amended to add Trustee Mike Terson, Trustee Andrew Stein and Trustee Lester A. Ottenheimer III as Municipal Elected Officials and to provide Fiscal Year 2011 budget information. Section 3. The Village Clerk shall be responsible to assure that the Directory is updated as appropriate so as to remain in conformation with the Illinois Freedom of Information Act. The Corporate Authorities hereby authorize the Village Clerk to make updates as necessary and appropriate to the Statistical Information, Municipal Officials, and Catalogue of Records within the Directory without formal action of the Corporate Authorities. Section 4. This Resolution shall be in full force and effect from and after its passage and approval. AYES: NAYES: ABSENT: ABSTAI N: PASSED: 12011. APPROVED: 7 2011. APPROVED: Village President ATTEST: Village Clerk Updated 6-1-2011 VILLAGE OF BUFFALO GROVE, ILLINOIS 50 RAUPP BOULEVARD BUFFALO GROVE, ILLINOIS 60089 Village of Buffalo Grove Illinois Freedom of Information Act Directory Pursuant to the Illinois Freedom of Information Act (5 Illinois Compiled Statutes 140/1 et seq.) Through Public Act 96-542 Effective January 1, 2010 Table of Contents PAGE 1. Statement of Purpose 1 2. Statistical Information 2 3. Municipal Officials 3 4. Catalogue of Records 4 5. Catalogue of Departmental Records 7 6. Procedure for Request of Public Records 9 7. Public Access Counselor 14 Exhibits A. Organizational Chart of the Village of Buffalo Grove B. Committees, Commissions and Boards of the Village of Buffalo Grove C. Illinois Freedom of Information Act D Freedom of Information Request E. Extension Notification Letter F. Approval for Request for Public Records G. Unduly Burdensome Extension Notification Letter H. Letter of Denial I. Letter of Partial Denial J. Requests for Commercial Purposes K. Personal Privacy/Preliminary Policy Drafts Exemption STATEMENT OF PURPOSE The Village of Buffalo Grove was incorporated as an Illinois municipal corporation on March 7, 1958, and achieved home rule status on March 1, 1980,pursuant to referendum. The purpose of the Village is to provide for the health, safety and welfare of its residents through the various departments of the Village that provide police and fire protection; sewer and water service;building, zoning,health and engineering inspection; general administration; municipal golf courses; and other traditional public services. A full text of the Illinois Freedom of Information Act ("Act") 5 ILCS 140/1 et seq. is included as Exhibit C to this Directory. FREEDOM OF INFORMATION OFFICERS The following are designated Freedom of Information Officers,as that position has been identified and defined in 5 ILCS 140/3.5. Dane Bragg Village Manager 50 Raupp Boulevard Buffalo Grove, Illinois 60089 847-459-2525 Fax 847-459-7906 Ghida Neukirch Deputy Village Manager 50 Raupp Boulevard Buffalo Grove,Illinois 60089 847-459-2518 Fax 847-459-7906 Scott Anderson Director of Finance 50 Raupp Boulevard Buffalo Grove, Illinois 60089 847-459-2511 Fax 847-459-0332 Jane Olson Deputy Village Clerk 50 Raupp Boulevard Buffalo Grove, Illinois 60089 847-459-2511 Fax 847-459-0332 Arthur Malinowski Director of Human Resources 50 Raupp Boulevard Buffalo Grove, Illinois 60089 847-459-2500 Fax 847-459-0332 Steve Balinski Chief of Police 46 Raupp Boulevard Buffalo Grove, Illinois 60089 847-459-2560 Fax 847-459-0201 Terry Vavra Fire Chief 1051 Highland Grove Drive Buffalo Grove, Illinois 60089 847-537-1106 Fax 847-537-7370 Gregory P. Boysen Director of Public Works 51 Raupp Boulevard Buffalo Grove,Illinois 60089 847-459-2547 Fax 847-537-5845 While the Act requires the designation of a Freedom of Information Officer or Officers,the Village can also provide for designees within each of its operating departments to assist in complying with the Act. 1 STATISTICAL INFORMATION I. The Village's Budget for Fiscal Year 2011 was adopted on December 7,2010 per Resolution No. 2010-44. The anticipated revenue for Fiscal Year 2011, for all funds is estimated to equal $59,753,339 with approved expenses or expenditures equal to $59,501,913. 2. Five Administrative Offices or Departments are located in the Village Hall at 50 Raupp Boulevard: Office of the Village Manager(includes Planning, Communications and Information Technology) Finance & General Services Office of the Village Clerk(includes Legislative) Building &Zoning/Health Emergency Management Agency 3. Two Departments are located at the Public Service Center at 51 Raupp Boulevard: Engineering Services Public Works 4. Fire Stations are located at: 505 West Dundee Road 109 Deerfield Road 100 Half Day Road The Fire Service Administration Office is located at 1051 Highland Grove Drive. 5. The Police Department is located at 46 Raupp Boulevard. 6. The Buffalo Grove Golf Club is located at 48 Raupp Boulevard. The Arboretum Golf Course is located at 401 Half Day Road. 7. The Village has 233 full-time positions authorized along with approximately 60 part-time/seasonal employees. These employee authorizations were effective with the approval of the Fiscal Year 2011 Budget. 2 MUNICIPAL OFFICIALS Elected Village President Jeffrey S. Braiman Village Clerk Janet M. Sirabian Trustees Jeffrey Berman Steve Trilling Beverly Sussman Mike Terson Andrew Stein Lester A. Otenheimer III Appointed Village Manager Dane Bragg Village Attorney William Raysa Deputy Village Clerk Jane Olson Village Treasurer Joseph Tenerelli 3 CATALOGUE OF RECORDS AGREEMENTS Executed agreements between the Village of Buffalo Grove and various governmental agencies, corporations companies and private individuals ANNEXATIONS Records compiled for property incorporated into Village limits APPLICATIONS Amusement License Animal License Business License Coin Operated Amusement Device License Food&Beverage Vending Machine License Liquor License Liquor Special Server Permit Massage Establishment Peddler& Solicitors License Public Passenger Vehicle & Chauffeur Licenses Raffle License Refuse License Swimming Pool License Tobacco License AUDITS Independent audits performed on Village financial statements and activities at the conclusion of the fiscal year. BIDS Bids and specifications for various Village projects BONDS General Obligation Bonds Revenue Bonds Special Service Area Bonds Tax Increment Allocation Bonds BUDGETS Annually approved budgets for all Village funds and departments. CONTRACTS Executed contracts between the Village and various governmental agencies, corporations, companies and private individuals. DEEDS For property which has been deeded to the Village. EASEMENTS Rights of Easement granted by persons to the Village for various municipal improvements along with Rights of Easement granted by the Village to individuals for various reasons. GOLF COURSE Records regarding Village owned Golf Courses INSURANCE Records of insurance claims and correspondence with the Intergovernmental Risk Management Agency (IRMA). Files also contain correspondence from group personal benefits providers. INVOICES Invoices sent by the Village for various services rendered as well as for goods, services and equipment purchased for Village operational needs. 4 LICENSES &PERMITS All approved licenses and permits for which applications have been received. MAPS Various mapping products such as street and zoning maps. MINUTES Minutes for all Commissions, Committees and Boards as well as the Village Board MOTOR FUEL TAX Documentation relating to Motor Fuel Tax projects ORDINANCES As passed by the Village Board PLATS All documents of this nature related to properties located within the Village. PETITIONS As received for consideration by various Departments, Committees, Commissions or Boards,including the Village Board. Also,petitions filed by residents. PROCLAMATIONS As issued by the Village President PUBLICATIONS Printed documents of the Village for both internal as well as external use by the general public. Would include,but not be limited to, Comprehensive Plan, Zoning Ordinance, Development Ordinance and Sign Code. RECORDED Any and all documents required to be recorded in either or both Cook and/or DOCUMENTS Lake County RESOLUTIONS As passed by the Village Board UTILITIES Documents related to the Village's water and sewer utility as well as those related to regulated utilities such as electric, gas,phone and cable television. The foregoing records normally are to be found in the Village Clerk's Office,unless otherwise directed. 5 Contact: Ms. Janet M. Sirabian Village Clerk 50 Raupp Boulevard Buffalo Grove, Illinois 60089 Telephone: 847-459-2511 Fax: 847-459-0332 They are to be considered a representative example of records maintained by the Village and are not meant to be all inclusive or limited to what are noted. The Village of Buffalo Grove affirms to follow the compliance requirements of the Act. However, the Act (Section 140/3.3)is not intended to require that the Village interpret or advise requestors as to the meaning or significance of any public record. The Village of Buffalo Grove Municipal Code is available for public review. The Code contains all ordinances which have been codified. Non-codified ordinances are also available for review and an index of all adopted ordinances are listed within the Municipal Code. The Municipal Code can also be viewed on the Village's web site www.vgb.org CATALOGUE OF DEPARTMENTAL RECORDS 6 Requests for departmental public records shall be directed as indicated within the Catalogue of Departmental Records. A representative example of departmental documents, and not intended to be all inclusive, are as follows: BUILDING& ZONING DEPARTMENT: Contact: Carol Berman or Brian Sheehan Deputy Building Commissioners 50 Raupp Boulevard 847-459-2530 Citations & Court Action taken regarding violations of ordinances Inspections &Permits (building, electrical,plumbing,mechanical; applications and inspections) ENGINEERING DEPARTMENT: Contact: Richard Kuenkler Village Engineer 51 Raupp Boulevard 847-459-2523 Engineering Drawings Maps and Geographic Information System mapping products Plan and Specifications for construction and for development in Village Plats Traffic Studies FIRE DEPARTMENT: Contact: Fire Chief Terry Vavra 1051 Highland Grove Drive 847-537-0995 Fire Prevention Fire and Rescue Responses Inspections Paramedic and Emergency Medical Service Responses POLICE DEPARTMENT: Contact: Police Chief Steven Balinski 46 Raupp Boulevard 847-459-2560 Police Reports and Investigations PUBLIC WORKS DEPARTMENT: Contact: Gregory Boysen Director of Public Works 51 Raupp Boulevard 847-459-2545 Water and Sewer Records Snow Removal Street Repair and Reports Vehicle Titles Vehicle Repair Property Maintenance Forestry and Land Maintenance Facilities Management 7 HEALTH DEPARTMENT: Contact: Brian Sheehan Health Officer 50 Raupp Boulevard 847-459-2530 Citations & Court Action taken regarding violations of ordinances Inspections Permits (health; applications and inspections) GOLF OPERATIONS: Contact: Carmen Molinaro Director of Golf Operations 48 Raupp Boulevard 847-537-5819 INFORMATION TECHNOLOGY: Contact: Robert Giddens Director of Information Technologies 50 Raupp Boulevard 847-459-2518 FINANCE AND GENERAL SERVICES: Contact: Scott Anderson Director of Finance & General Services 50 Raupp Boulevard 847-459-2500 Arthur Malinowski Director of Human Resources 50 Raupp Boulevard 847-459-2500 OFFICE OF VILLAGE MANAGER: Contact: Ghida Neukirch Deputy Village Manager 50 Raupp Boulevard 847-459-2518 PLANNING SERVICES: Contact: Robert Pfeil Village Planner 50 Raupp Boulevard 847-459-2518 COMMUNICATIONS: Contact: Leisa Niemotka Assistant to the Village Manager 50 Raupp Boulevard 847-459-2518 The foregoing records normally are to be found in the possession of the Departments noted. They are to be considered a representative example of records maintained and are not meant to be all inclusive or limited to what are noted. 8 Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, Illinois 60089 Procedure for Request of Public Records Village of Buffalo Grove Regulations Concerning the Illinois Freedom of Information Act 5 ILCS 140/1 et seq. ARTICLE I Section 1.1 Summary and Purpose a) These regulations are established to implement the provisions of the Freedom of Information Act(5 ILCS 140/1 et seq). The purpose of these regulations is to support the policy of providing access to the public records in the possession of the Village while, at the same time,protecting legitimate privacy interests and maintaining administrative efficiency. b) These rules create a procedure by which the public may request and obtain public records. Section 1.2 Definitions a) Terms not defined in this Procedure shall have the same meaning as in the Act(Section 140/2). b) "Act" means the Illinois Freedom of Information Act. (5 ILCS 140/1 et. seq.) c) "Freedom of Information Officer" shall be as defined in Section 140/3.5 of the Act. d) "Requestor" means a person who submits a request for public records in accordance with these regulations. ARTICLE II Section 2.1 Requests for Public Records Requests for inspection or to copy public records shall be made to the Office of Village Clerk although requests may also be submitted directly to the following locations: • Buffalo Grove Police Department 46 Raupp Boulevard • Buffalo Grove Fire Department 1051 Highland Grove Drive • Department of Building &Zoning 50 Raupp Boulevard • Department of Engineering/ 51 Raupp Boulevard Public Works Written requests can be submitted to the Village by personal delivery, mail, fax or other means available, including email. The Village may honor a verbal request to either inspect or copy a public record. The Village will provide a standard form, identified as Exhibit D to this Directory to assist in the request for public records although requests can be made in any other written manner as well. Requests for public records submitted to the Office of Village Clerk shall be directed to the Department or Division Director in those departments or divisions responsible for maintaining the public records requested. Requests made at Village locations other than the Office of Village Clerk shall be the responsibility of the Freedom of Information Officers, or their designees, at such locations. 9 Requests for public records will be handled during the following normal working hours: Monday-Friday 8:00 A.M. to 4:30 P.M. The Finance & General Services Department is open Mondays from 8:OOA.M. to 7:30 P.M. Section 2.2 Form and Content of Requests a) Requests in accordance with the Act and these regulations may be made in writing or as noted in Section 2.1 above. Such requests may be submitted on forms,provided by the Village as shown on Exhibit D. or in a similar format. b) The requestor shall provide the following information in a request for public records: 1. The requestor's full name, address and phone number. 2. A description of the public records sought,being as specific as possible. 3. Whether the request is for inspection of public records, copies of public records, or both. In addition, the requestor shall note if the public records that are being requested are for a commercial purpose or whether there is a request to waive any fees that may be due. ARTICLE III Section 3.1 Timeline for Village Response a) The Village shall respond to a request for public records within 5 business days after the receipt of such request;please note that Day 1 of the 5 day timeline is the first business day after the request is received by the Village. Response would include either a compliance with the request, a written request for an extension, or a denial, and said denial shall be in writing. b) The Village may give notice of an extension of time to respond which does not exceed an additional 5 business days, from the original due date, or a total of 10 business days from the request. Such an extension is allowable only if notice is provided within the original 5 business day time limit and only for the reasons provided in Section 140/3 (e) of the Act. Such notice of extension shall state the reasons why the extension is necessary and be in the format as shown on Exhibit E. c) A requestor and the Village may agree in writing to extend the time for compliance for aperiod to be determined by both parties. d) The response requirements for compliance or denial of a request for public records set out in this Section 3.1 shall not apply to requests for records made for commercial purposes. Such requests shall be subject to the provisions of Section 140/3.1 of the Act. Section 3.2 Types of Village Responses a) The Village shall respond to a request for public records in one of following ways: 1) Approve the request. 2) Approve in part and deny in part. 3) Deny the request. 4) Give notice of an extension. 5)Provide an opportunity for a conference. b) Upon approval of a request for public records, the Village may either provide the materials immediately,give notice that the materials shall be made available upon payment of appropriate fees, or give notice of the time and place for inspection of records. c) Categorical requests creating an undue burden upon the Village shall be denied only after extending to the requestor an opportunity to confer in an attempt to reduce the request to manageable proportions in accordance with Section 140/3 (g) of the Act. A letter for this procedure is at Exhibit G. d) A denial of a request for public records shall be made in writing. It shall state the reasons for the denial 10 in accordance with Section 140/3 (g), Section 140/7,or Section 140/7.5 of the Act and the names and titles of individuals responsible for the decision,and shall include a detailed factual basis as to why the exemption was claimed. The format letter for denial is at Exhibit H. e) The Village can remove or black out information from documents released if the information is exempt from disclosure under the Act. This process is called"redaction"and if used,the Village will release the remaining information,if it too is not exempt from disclosure. A redaction is considered a partial denial and therefore,the requestor will be notified of such partial denial. Depending upon the reason for the redaction, the letter noted in Exhibit I will be provided. f) Copies of all requests and denials will be retained by the Freedom of Information Officers. ARTICLE IV Section 4.1 Right to Review of a Denial a) As part of a denial of a request for public records,the Village will inform such requestor of their right to review by the Public Access Counselor and will be provided with the address and phone number for the Public Access Counselor(Section 140/9.5 of the Act). b) In addition, each notice of denial shall inform the requestor of their right to a judicial review as set forth in Section 140/11 of the Act. Section 4.2 Permission to Assert Two Specific Exemptions Under the Act If the Village believes that the records requested under the Act fall into one of two specific exemptions in the Act,and intends to assert those exemptions and withhold the records in whole or in part from disclosure,the Village must provide written notice to the Public Access Counselor("PAC"),within the Office of Attorney General,before asserting either exemption. A letter specific to requests for such exemptions is at Exhibit K. Specifically,if the Village intends to withhold information from disclosure because either(1)disclosure of the information would result in an unwarranted invasion of personal privacy(5 ILCS 140/7(1)(c))("personal information") or (2) the information falls into the exemption for preliminary policy drafts (5 ILCS 140/7(1)(f)), the Village must provide written notice to the PAC asserting either of the exemptions. Once the PAC receives the written notice from the Village,they have five (5)working days to determine if further inquiry is necessary. If it is determined that further inquiry is necessary to determine whether either of the exemptions may be used,the timeline for a Request for Review begins and the Village must provide any information requested by the PAC within seven(7)working days of receiving the PAC's request. During the time period that the PAC is reviewing whether the Village can assert either of these exemptions, the original response timeline requirements cease for the Village to respond to the request(5 ILCS 140/9.5(b)). ARTICLE V Section 5.1 Inspection of Records at Village Offices a) Generally,public records will be made available for inspection during normal working hours of the Village. b) Documents which the requestor wishes to have copied shall be segregated during the course of the inspection. Generally, all copying shall be done by Village employees. c) Unless otherwise arranged, the inspection of records shall take place at the office of the Department concerned. For purposes of convenience, either the Village or the requestor may request that inspection take place in another Department office location. d) An employee of the Village may be present throughout the inspection. A requestor may be prohibited from bringing bags,brief cases or other containers into the inspection room. 11 Section 5.2 Charges for Public Records a) Copies of public records shall be provided to the requestor only upon payment of any charges which are due and are subject to the authority as further set forth in Section 140/6 of the Act. b) Except where a fee is otherwise fixed by State statute, charges for copies of public records shall be assessed as follows: No fees shall be charged for the first fifty(50)pages of black and white,letter or legal sized copies,requested by the requestor.Copies in excess of fifty(50)in ablack and white format,on letter or legal sized paper,shall be $.15/page. If color copies are requested,and can be provided,or if copies are provided in a size other than letter or legal, the actual cost for reproducing the records will be due. The following company will photocopy and invoice any person or company who required many copies to be made: Records Copy Services 30 North LaSalle 91800 Chicago, IL 60602 Phone: (312)726-6650 Certification fees are $1.00 per record. c) Charges may be waived, or provided at a reduced rate,in any case where the Village determines that the waiver serves the public interest. "Public interest"is set forth in Section 140/6 (c) of the Act. d) If a public record is provided to the requestor in an electronic format, the Village may charge the requestor for the actual cost of purchasing any recording medium,including but not limited to, disc, diskette, tape or other medium. ARTICLE VI Section 6.1 Requests for Commercial Purposes The Village will respond to a request for records that will be used for a commercial purpose within twenty-one (21)working days after receipt. The response shall(1)provide to the requestor an estimate of the time required to provide the records requested, along with an estimate of the fees to be charged, which the Village will require the requestor to pay in full before reproducing the requested documents,(ii)deny the request pursuant to one or more of the exemptions set forth in the Act, (iii) notify the requestor that the request is unduly burdensome and extend an opportunity to the requestor to attempt to reduce the request to manageable proportions,or(iv)provide the records requested. A letter specific to requests for commercial purposes is at Exhibit J. Unless the records are exempt from disclosure,the Village shall comply with the request within a reasonable period considering the size and complexity of the request. In addition,the Act allows for apriority to be given to record requests of a non-commercial nature. It shall be a violation of the Act for a person to knowingly request or obtain a public record or records for a commercial purpose without disclosing that such request has been for a commercial purpose,if requested to do so by the Village. Section 6.2 Definition of Commercial Purpose The Act defines a"Commercial Purpose"(5 ILCS 140/2(c-10))to mean the use of any part of apublic record or records, or information derived from public records in any form for sale, resale, or solicitation or 12 advertisement for sales or services. For purposes of the definition, requests made by news media and non-profit, scientific, or academic organizations shall not be considered to be made for a"commercial purpose"when the principal purpose of the request is(1)to access and disseminate information concerning news and current or passing events,(ii)for articles of opinion or features of interest to the public,or(iii)for the purpose of academic,scientific,or public research and education. ARTICLE VII Section 7.1 Private Information&Personal Information The Act is not intended to cause an unwarranted invasion of personal privacy. The Act allows for an exemption of personal information contained within public records which would constitute a clearly unwarranted invasion of personal privacy,unless the disclosure is consented to in writing by the individual subjects of the information. "Unwarranted invasion of privacy "is defined to mean the disclosure of information that is highly personal or objectionable to a reasonable person and in which the subject's right to privacy outweighs any legitimate public interest in obtaining the information. (5 ILCS 140/7(1)(c)) Section 7.2 Private Information-Definition Private information means unique identifiers, including social security numbers, driver's license number, employee identification number, biometric identifiers, personal financial information, passwords or other access codes, medical records, home or personal telephone numbers, and personal email addresses. Private information also includes home address and personal license plates, except as otherwise provided by law or when compiled without possibility of attribution to any person. ARTICLE VIII Section 8.1 Freedom of Information Officers The Village has designated Freedom of Information Officers as identified within this Directory. Except in instances when records are furnished immediately,Freedom of Information Officers,or their designees,shall receive requests submitted to the Village under the Act, ensure that the Village, as represented by the responsible department or division,respond to a request in a timely manner, and will issue responses,when necessary, as required by the Act. Freedom of Information Officers are also responsible to develop and maintain a list of documents or categories of records that the Village shall disclose upon request. 13 PUBLIC ACCESS COUNSELOR The Illinois Attorney General's Office provides for the position of Public Access Counselor("PAC")whose mission is to assist individuals obtain public documents and to offer,as appropriate both advisory and binding opinions as part of ensuring public bodies comply with the Act. The PAC also has another responsibility under the Act,that being if the Village wants to withhold information from a requestor based upon one of two specific exemptions under the Act. They are (1) disclosure of personal information that would result in an unwarranted invasion of personal privacy;or(2)that the information requested falls under the exemption of preliminary policy drafts. In these cases,the Village must provide written notice to the PAC before asserting these exemptions. The Attorney General, through the PAC, can also provide the Village with an advisory opinion regarding compliance with the Act upon submittal of a written request. The request can only be submitted by the Village President or Village Attorney. The request must contain sufficient accurate facts in order for a determination to be made and if required to facilitate a review,the PAC may request additional information from the Village. While the Village has a right to request an advisory opinion, the Attorney General is not obligated to issue such an opinion and may decline to do so (5 ILCS 140/9.5(h)) If a requestor believes that the Village has wrongly denied their FOIA request,a Request for Review(Request) can be submitted to the PAC. The Request is a formal way of asking the PAC to look at the original request, as well as the Village's response,so as to determine if a violation of the Act has occurred. The Request must be in writing, signed by the requestor, and must include a summary of the facts supporting the allegation. In addition,the Request must contain a copy of the original FOIA request and any responses from the Village(5 ILCS 140/9.5(a)). The Request must be submitted to the PAC within 60 days after the denial of the FOIA request and can be submitted either by email or U.S. Mail. The address is: Public Access Bureau Office of the Attorney General 500 South 2nd Street Springfield, Illinois 62706 Via E-Mail: publicaccess&)attg.state.il.us Based upon the review of the Request, the PAC can decide no further review is necessary, go through the process of issuing abinding opinion or attempt to resolve the dispute using more informal means. The PAC may choose informal mediation of a dispute where the PAC will work with the Village and the requestor to reach an agreement and resolve the dispute. The results of mediation will not include a binding opinion. When the PAC receives awritten Request,it has seven(7)working days to either:(1)decide no furtherreview is necessary in that the alleged violation is believed unfounded or(2)send a copy of the Request to the Village and request more information that may involve records needed to complete their review. If a request for additional information is made,the Village has seven(7)working days to provide the requested information. Please note that the Village,when providing records,is permitted to provide a written answer to the allegations that may have been made and may provide affidavits in support of its position(5 ILCS 140/9.5 (e)). 14 RESOLUTION NO.2011- RESOLUTION APPOINTING BUFFALO GROVE REPRESENTATION TO THE LAKE COUNTY LOCAL PLANNING COMMITTEE FOR THE ALL NATURAL HAZARDS MITIGATION PLAN WHEREAS, the Village of Buffalo Grove is subject to natural hazards, such as,floods, tornadoes, severe winter and summer storms that can damage property, close businesses, disrupt traffic, and present a public health and safety hazard; and WHEREAS, Lake County is undertaking an effort to update the Lake County All Natural Hazards Mitigation Plan(ANHMP)for the County and all interested municipalities; and WHEREAS, the County has invited the Village of Buffalo Grove to participate in and benefit from this planning effort; and WHEREAS, several federal programs require that the Village of Buffalo Grove have an adopted hazard mitigation plan to qualify for their benefits; NOW,THEREFORE,BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE,COOK AND LAKE COUNTIES,ILLINOIS: 1. That the Village of Buffalo Grove hereby states its interest in participating in the County's mitigation planning process to update the Lake County ANHMP. 2. Greg Boysen,Director of Public Works is herby appointed as our representative on the County's Local Planning Committee(LPC), which is an official advisory body to Lake County created by the Lake County Board. He is charged with: a) Attending meetings of the County's LPC; b) Keeping Village staff and this Board of Trustees informed of the LPL's activities and recommendations; c) Assisting the County's efforts to collect information about the hazards facing the Village of Buffalo Grove and our current policies and programs that can mitigate the impacts of those hazards; and d) Obtaining input from Village staff on mitigation issues relevant to their work. 3. When the County's LPC has completed its work and presents its recommended 2011 update to the ANHMP,this Board of Trustees will review it with the intention of adopting all or parts of it.It is understood that his resolution of commitment to participate in the planning process does not constitute a commitment to enact the recommended plan. AYES: NAYES: ABSENT: PASSED: APPROVED: Village Clerk Village President I� . LakeCounty May 12, 2011 RE: 2011 Update of the Lake County All Natural Hazards Mitigation Planning Dear Village President or Mayor and Village Administrators: The Lake County All Natural Hazards Mitigation Plan(ANHMP)was adopted by Lake County and participating municipalities in 2006. The ANHMP allows the County and municipalities to be eligible for hazard mitigation grants from the Federal Emergency Management Agency (FEMA). Over$6 million in hazard mitigation grants have been used, for example,to acquire floodplain properties countywide. FEMA requires that the ANHMP be updated every five years. The Lake County Stormwater Management Commission(SMC) and Lake County Emergency Management Agency(LCEMA)have begun the update process and we again invite your community to participate. We formed the Local Planning Committee(LPC)in 2005 to develop the ANHMP and the LPC has been meeting annually. The LPC will be meeting on the following dates for the purpose of drafting the 2011 update to the ANHMP: • Tuesday,May 24,2011 (agenda attached) • Wednesday,June 15,2011 • Friday, July 15, 2011 The meetings will begin at 11:00 a.m. in the 2nd floor conference room of the Lake County Permit Facility, 500 W. Winchester Road, Libertyville. Lunch will be provided. It is important that all Lake County communities participate. Participation in the planning process and adoption of the updated 2011 ANHMP are FEMA requirements for mitigation grant funding. The ANHMP is a"multi jurisdictional"plan,rather than a countywide plan, which means-that the County and communities must each adopt the plan in order to be eligible for mitigation grant money. Please note that FEMA grant funding is additional funding beyond disaster assistance. There is no cost to your community for this process other than staff time to participate. To participate in the 2011 planning effort, we request that you pass the attached resolution and appoint or reappoint one or more people to serve on the LPC. The resolution formalizes your interest in the project and confirms that you will assist in our efforts. The person you appoint to represent you: May be municipal staff, an elected official or a private citizen. Should be interested in hazard mitigation. Should make all of the LPC meetings. - Will be expected to serve as a liaison between our planning effort and your community. For example, we would like that person to help us collect relevant community data,plans and ordinances and keep you informed of our progress. You are welcome to send other interested parties to.the LPC meetings. Please advise us by May 20`h if your community is interested and who you will be sending to represent your community on May 24th(this is also an RSVP for lunch). We would like a copy of your enacted resolution at our June meeting. However, if your council or board meeting dates do not permit that,then we ask that you provide an enacted resolution to us as soon as possible. Other than staff time, there is no cost for your involvement. Your participation is voluntary,but we hope you will join our effort and pass the attached resolution. Your participation and plan adoption also qualifies Community Rating System(CRS)communities with additional CRS credit. We have also attached a frequently asked questions document(ANHW Update FAQs) for your information. If you have any other questions,or if you would like an electronic version of the resolution,please feel free to contact Susan Vancil of the SMC at svancil@Lakecount3dl og_v or at 847-377-7714. We look forward to working with you. Sincerely, • �iGs� Mike Warner, SMC Executive Director Kent McKenzie, LCEMA Coordinator Attachments Cc: ANHMP Local Planning Committee County of Lake EMAs i LakeCounty Lake County Hazard Mitigation Local Planning Committee Tuesday, May 24,2011, 11:00 a.m. Lake County Central Permit Facility,.2nd floor conference room 500 W.Winchester Road, Libertyville Agenda 1. Introductions a. Project Team The Planning Process b. Local Planning Committee(LPC) SWn j 2. Lake County All Natural Hazards Mitigation Plan (ANHMP) a. 2005 ANHMP Development Involve the Public b. Review of December 8,2010 LPC Meeting ) c. FEMA Requirements for 5-year Update �. Coordinate with Agwom&ftan=Uons 3. Planning Step 1 —Organize � > � a. Committee Role and Participation b. Ten Planning Steps Assess the Hazard c. Meeting Schedule 4. Planning Step 2—Public Involvement Evaluate the Problem a. Press Releases l66 b. Website set Goals c. Public Meeting d. Other Methods To Encourage Input RE7ice„ on cs 5. Planning Step 3—Agency&Organization Coordination. 1 Draft Action Plan a. Government Agencies b. Private Organizations 5��4 Adopt the Plan 6. Planning Step 4—Hazard Assessment Update j Sim FO a. Hazard Prioritization Exercise bnplen—+,BvWuatc.Reviac b. Hazard Profile—Data Collection 7. Planning Step 5—Problem Evaluation Update a. Data Sources b. Municipal Data Collection 8. Public Comment 9. Assignments For Next Meeting 10. Next Meeting. Wednesday, June 15, 2011, 11:00 a.m., Lake County Central Permit Facility, Libertyville 11. Adjourn U:1PlanninglAll Natural Hazard Mitigabon/20121Meetings/May 24,2011/Agenda.doc `74 f LakeCounty Lake County All Natural Hazards Mitigation Plan - Update Frequently Asked Questions (ANHMP Update FAQs) May 2011 1. What is the Lake County All Natural Hazards Mitigation Plan? Natural hazards do not respect political boundaries. While the ANHMP was developed countywide, it is considered to be a "multi-jurisdictional plan." Updating the plan.on a multi jurisdictional level avoids each municipality having to pay consultant separately for a municipal plan. There is no cost to your community for this process other than staff time to participate. 2. Why was the ANHMP developed? Having an adopted mitigation plan allows Lake County and participating Lake County municipalities to be eligible for mitigation grant funds from the Federal Emergency Management Agency (FEMA). The ANHMP was developed to fulfill the federal mitigation planning requirements of Section 104 of the Disaster Mitigation Act of 2000 and the Stafford Act for funding under the FEMA Hazard Mitigation Assistance (HMA) grant programs. The ANHMP is also eligible for credit for communities that participate in FEMA's Community Rating System (CRS) under the National Flood Insurance Program. 3. Who developed the ANHMP? The ANHMP was developed through a mitigation planning committee that included Lake County, participating Lake County municipalities and other stakeholders, and through the assistance of a planning consultant. The mitigation planning committee (now called the Local Planning Committee or.LPC) was established as a permanent advisory body to Lake County in 2006 and has been meeting annually. 4. What is the Update? FEMA requires hazard mitigation plans be updated and re-adopted every five (5) years. The Lake County Stormwater Management Commission (SMC) received a grant from FEMA.through the Illinois Emergency Management Agency (iEMA) to fund the update. A planning consultant has been selected and the LPC will be meeting on Tuesday, May 24, 2011 to begin the update process. A final draft will be submitted to FEMA in November and it is anticipated FEMA will approve the plan in early January 2012. 5. What is the update"process"? Our update process will include three meetings of the LPC to review the ANHMP's goals and action items, and the draft updated plan. Tues.,May 24, 11 a.m.—1 p.m. ■ Wed.,June 15, 11 a.m.—1 p.m. • Fri.,,Jiuly 15, 11 a.m.--1 p.m. U:/Planning/All Natural Hazard Mitigation/2012/Meetings/Lake Co ANHMo FAQ,s_Final_051211 We will also be requesting information from municipalities regarding mitigation activities of the past five years. Once the updated ANHMP is drafted we will have a public review period. When public comments are collected and IEMA and FEMA approve the plan, the County and participating municipalities will need to adopt the updated ANHMP by resolution to be eligible for mitigation.grant funding. 6. What does my municipality need to do at this juncture? We ask that you appoint (or reappoint) a municipal staff member to the LPC and adopt the resolution stating your community's interest in participating in the update process. The resolution is optional, but should your community participate in or decide to join the Community Rating System, then we recommend you pass the resolution. If a community gets 10% reduction in everyone's flood insurance for joining CRS and adopting a resolution, a FAQ should be included here promoting that value to this process. The resolution will also provided notice to your board or council that the updated ANHMP will be coming to them for adoption consideration in the coming months. 7. The ANHMP is considered multi-jurisdictional. !s this the same as"countywide"? No, the ANHMP is not a countywide plan like the Lake County Stormwater Management Plan. FEMA allows for the multi jurisdictional development of hazard mitigation plans. Each government agency must adopt and implement the ANHMP for its own purposes. The County Board adoption,of the ANHMP is for unincorporated areas of the County. Each municipality must adopt the ANHMP for themselves. 8. If a municipality participated in the 2005 ANHMP plan development process and adopted the plan, do they need to participate In the 2011 update? Yes, if a municipality wants to remain eligible for FEMA mitigation grants they will need to participate in the update process. 9. If a municipality did not participate In the 2005 ANHMP development process, or participated but never adopted the ANHMP,can they participate now? Yes! Our goal is to have 1 00% municipal participation. 10. What if my municipality never applied for a mitigation grant in the last five years, and what if I don't think my municipality will apply for any grants,should we still participate? Yes. If agencies, such as the.Lake County SMC, request a mitigation grant for a regional project, IEMA and FEMA require the municipality benefitting from that grant adopt the ANHMP. Also, many municipalities don't identify or formulate hazard mitigation projects until after a disaster. It is best to be prepared_ 11. What if my municipality adopted the McHenry County mitigation plan or developed and adopted its own mitigation plan? Then participation in the Lake County ANHMP update process is optional. 12. If we don't participate or adopt the ANHMP will our community be eligible for IEMA/F.EMA disaster assistance following a disaster declaration for Lake County? Yes. This ANHMP is for the mitigation grant purposes. It is not tied to disaster assistance. Recognize that often mitigation projects come to light following a disaster. It is prudent to have an adopted mitigation plan. 13. What are the types of mitigation grants available? Planning grants and project grants. Examples of mitigation planning grants would be for the study of repetitive flood loss areas, the evaluation of critical facilities to determine if they are disaster resistant, and U:/Planning/All Natural Hazard Mitigation/2012/10eetings/Lake Co ANHMO FACls_Final_051211 coordination of local mitigation strategies. Examples of mitigation project grants would be for floodplain property acquisitions, construction of a tornado shelter at a senior care facility, additions, enhancements or hardening of municipal facilities. All plans and projects are funded 76% by FEMA and 25% by the community or agency. 14. How do we apply for a mitigation grant? Mitigation grants are applied for through the IEMA. An online 6eGranr application is used. Communities can contact Ron Davis, the State Hazard Mitigation Officer at IEMA, at 217-782-8719 (Ron.Davis@illinois.gov)for more information. 15. What is the FEMA web site for hazard mitigation grants programs? For more information about FEMA mitigation grant programs, or Hazard Mitigation Assistance (HMA), visit: http://www.fema.goylgovemmenygrantthmalindex.shtm Also, visit IEMA's web site at: hftp:/Iwww.state.il.usriemalplanning/planning.htm 16. How can I learn more about the Community Rating System (CRS)? Information on the CRS can be found at FEMA's web site: htto://www.fema-gov/busineWnfiiplcrs.shtm 17. Who do we contact about the ANHMP update? The Lake County SMC is coordinating the 2011 ANHMP update process. Feel free to contact Susan Vancil of the SMC at svancil@lakecountyil.gov or 847-377-7714. U:/Planning/All Natural Hazard Mitigation/2012/Meetings/Lake Co ANHMO FAQS_Fina1_051211 B A X T E R VILLAGE 0r" �.�..L-)G ROV WOODMAN WADMIN �;onsultrn l;ninpPrs _-- - _ _ July 2, 2010 Mr. Gregory P. Boysen, P.E. Director of Public Works Village of Buffalo Grove 51 Raupp Boulevard Buffalo Grove, IL 60089-2139 Subject: Restoration Opportunities along Kildeer Creek Dear Mr. Boysen: We are pleased to present an assessment of Kildeer Creek and list of potential actions to restore Kildeer Creek. This assessment can help the Village and residents plan activities to stabilize eroding streambanks and enhance water quality along Kildeer Creek. EXISTING CONDITIONS The assessment of Kildeer Creek begins at Illinois Route 22 (Half Day Road) and ends near the confluence with Indian Creek. Kildeer Creek flows north through the study area, and includes The Arboretum Club and residential areas. Between Half Day Road and Acacia Terrace and between Port Clinton Road and Indian Creek, the banks along Kildeer Creek show moderate-to-severe erosion. A description of erosion categories is presented in Table 1. The banks are relatively steep, averaging approximately 6 feet in height. Some garbage and debris were observed within the creek channel. A damaged foot bridge was observed near Wedgewood Court. Between Acacia Terrace and The Arboretum Club, the banks along Kildeer Creek show moderate-to-severe erosion with a spot of very severe erosion (see attached exhibit). The banks are steep and large, averaging 10-to-15 feet high. Conditions within The Arboretum Club are described in the Restoration Opportunities section. 2<i6 South Piue Street Bllrlin;ton,W 153105 262.76 3.783.1 Fax 262.763.2509 info-baxicrwoodmanj oil) B A X T E R WOODMAN CosasnitingEngineers Mr. Gregory P. Boysen, P.E. July 2,2010 Village of Buffalo Grove 100545 • Page 2 TABLE 1 Description of Erosion Categories Category Description Slight Some bare bank but active erosion not readily apparent. Some rills but no vegetative overhang. No exposed t-ree roots. Moderate Bank is predominantly bare with some rills and vegetative overhang. Severe Bank is bare with rills and severe vegetative overhang. Many exposed tree roots and some fallen trees and slumps or slips. Bank is bare with gullies and severe vegetative overhang. Very Severe Many fallen trees, drains and culverts eroding out. Massive slips or washouts common. Source: Illinois Environmental Protection Agency Pollutant Load Reduction Workbook. STREAMBANK STABILIZATION TECHNIQUES There are many different types of streambank stabilization techniques that can be used on the banks of Kildeer Creek to help control erosion. Techniques that combine structural and biological components or techniques that use only biological means are the preferred techniques of agencies that regulate surface waters. Structural methods to stabilize the bank toe include the use of rocks or boulders, A-Jacks, lunkers, and logs. Areas with less severe erosion can use biologs, root wattles or branch fascines incorporated into the streambank. Biotechnical approaches require the use of vegetation to help stabilize the streambanks. Native vegetation, with much deeper roots than turf grass, is recommended for erosion control. Native vegetation may be difficult to establish along Kildeer Creek in some areas because the residents routinely mow to or near the top of banks. Frequent mowing does not allow native vegetation to get established. Shade-tolerant plants are recommended where there is nearby tree canopy. -B A X T E R WOODMAN Consulting Engineers Mr. Gregory P. Boysen, P.E. July 2, 2010 Villalle of Buffalo Grove 100545 - Page 3 Table 2 lists estimated unit costs for several treatment techniques. The costs include materials, bank shaping, and native vegetation. Difficult access to the stream would increase the costs. The cost does not include engineering and permitting fees. TABLE 2 Estimated Unit Costs for Streambank Stabilization Technique Cost Rock Toe (moderate slopes) $150-$500/l.£ Articulated Blocks (tall, steep slopes) $500-$1,000/1.f. Biologs (moderate slopes) $60-$350/l.f. RESTORATION OPPORTUNITIES Additional restoration opportunities (other than streambank stabilization) along Kildeer Creek are shown on the exhibit. These are presented in order from upstream to downstream (south to north). Preliminary cost estimate breakdowns were previously presented to you in our June 1 Oth meeting. 1. Remove/Replace Foot Bridge. There is a damaged, privately-owned foot bridge near Wedgewood Court. This foot bridge can be removed and/or replaced. 2. Re-shape Riffle north of Acacia Terrace. There is an area just north of Acacia Terrace where the water is directed towards both banks. Re-shaping the rocks in the creek to direct the water towards the center of the channel, plus stabilizing the banks, will help minimize erosion at this very severe erosion area. 3. Check Dam/Riffle Restoration. There are four check dams within The Arboretum Club that no longer match the original design. These check dams can be rehabilitated to restore original water levels and address water quality issues. A preliminary cost estimate to restore the four check dams is $80,000. 4. Dredging Ponds K-3 and K-4. All the ponds have accumulated sediments, especially Ponds K-3 and K-4. Removing an average of 3 feet of sediments will help the water quality of these ponds. The preliminary cost estimate to dredge the sediments from Pond K-3 is $480,000 and Pond K-4 is $230,000, respectively. •B A X T E R Wow WOODMAN Consu11 Mg En,9"""' Mr. Gregory P. Boysen, P.E. July 2, 2010 Villame of Buffalo Grove 100545 • PaLre 4 5. Restore East Bank Pond K-3. Some of the gabion baskets along the east bank of Pond K-3 are failing. There is minimal room to flatten the bank, so a vegetated geogrid at approximately the same slope is recommended. The preliminary cost estimate to remove approximately 230 linear feet of gabion baskets and replace with vegetated geogrid is $160,000. 6. Beach Trap/Wetland Restoration. The beach trap along Pond K-1 gets frequently flooded and needs constant maintenance to keep free of flooding debris. A restoration opportunity is to reconfigure the trap(s) above the nuisance flooding level and plant wetland plants along the shoreline. The preliminary cost estimate for this action is $80,000. 7. Remove Storm Sewer/Replace with Bioswale. There is an opportunity to daylight a portion of the storm sewer that discharges to Pond K-1. Replacing the storm sewer with a bioswale will help trap pollutants and provide a natural channel appearance. The preliminary cost estimate to remove approximately 120 linear feet of storm sewer and replace with a bioswale is $65,000. We appreciate working on this project to identify restoration opportunities along Kildeer Creek. We look forward to working with you on submitting a grant application to help pay for some of these actions. If you should have any questions, feel free to contact me at 262.763.7834. Very truly yours, BAXTER& WOODMAN, INC. CONSULTING ENGINEERS Thomas Ganfield TEG/j me Encs. C\Burlington\BFGVV\100545-Ki Weer Cr\30-Grant\Assessment Lettendoc u�i�iilvl�l��I r� y n r , r �i 4V i ° U i l � r r � lull 4 v t � A III a 1 L, mV� / Ili �I i id0' � li�l i r r i, rir ,,.yif i ,.,ri..'/�%// op//d/J�/p/ ��.:�d� ✓� � .�� i �i p//��it ��' �/if/// rf�/� � �1�� I� °RESTORATION OPPORTUNITIES KILDEER CREEK ASSESSMENT VILLAGE OF BUFFALO GROVE,ILLINOIS I'WAI>I'IN I RESOLUTION NO. 2011- A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH THE LAKE COUNTY STORMWATER MANAGEMENT COMMISSION RELATED TO KILDEER CREEK STREAMBANK STABILIZATION WHEREAS, it would be desirable to implement a streambank stabilization improvement along Kildeer Creek north of Acacia Terrace; and, WHEREAS, grant funding assistance is required in order to proceed with the completion of this project. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The Agreement entitled, "Intergovernmental Agreement between the Lake County Stormwater Management Commission and Village of Buffalo Grove for Kildeer Creek Streambank Stabilization Project", is hereby approved. Section 2. The Village President is authorized and directed to execute the Intergovernmental Agreement. A copy of said document is attached hereto and made a part hereof. AYES: NAYES: ABSENT: PASSED: , 2011 APPROVED: , 2011 APPROVED: Village President ATTEST: Village Clerk \\Client\G$\PWDIRGRP\LHC\Kildeer Creek\res I I lesme.doe INTERGOVERNMENTAL AGREEMENT between the LAKE COUNTY STORMWATER MANAGEMENT COMMISSION and VILLAGE OF BUFFALO GROVE for Kildeer Creek Streambank Stabilization Project THIS IS AN AGREEMENT, by and between The LAKE COUNTY STORMWATER MANAGEMENT COMMISSION, 500 W. Winchester Road, Libertyville, Illinois 60048 (hereinafter called SMC) and the VILLAGE OF BUFFALO GROVE, 51 Raupp Boulevard, Buffalo Grove, Illinois 60089 (hereinafter called VILLAGE). PROJECT DESCRIPTION The Village of Buffalo Grove (VILLAGE) will restore approximately 200 linear feet of the Kildeer Creek stream by using several biotechnical approaches. The streambank work will include the restoration and reconstruction of riffles and limited bank stabilization to reduce the rate of severe erosion along Kildeer Creek just north of Acacia Terrace. The project location is shown in Exhibit 1. This work is hereinafter called the PROJECT. SCOPE OF WORK 1. If requested, the SMC will provide limited technical assistance to the VILLAGE. This may include discussion of design methodology, and review of materials and construction methods as part of the PROJECT. 2. The VILLAGE will hire consultants, contractors, and/or equipment necessary to be used for design and construction of the PROJECT. 3. The VILLAGE will obtain all necessary permits, including, but not limited to if applicable, the USAGE, IDNR, USEPA, and SMC's Watershed Development permits. WMB Grant funds are not to be used toward permitting fees. 4. Upon completion of the PROJECT, the VILLAGE will submit to the SMC a brief one to two page project report including before and after photos. U:AENGINEERING\WMB\DesPlaines\Projects\FY201I\Kildeer Cr Streambank Stabilization\IGA Kildeer Cr Streambank Stabilization.doc Page 1 SCHEDULE The VILLAGE shall submit PROJECT status update to the SMC before July 30, 2011. The VILLAGE shall complete the work and invoice the SMC by November 30, 2011. The final request for reimbursement for eligible expenses shall be submitted by the VILLAGE before November 30, 2011. If necessary, an extension may be requested in writing by the VILLAGE prior to this date. Requests for reimbursement submitted after this date without prior approval of the extension will not be honored. COMPENSATION 1. The total cost of the PROJECT is approximately $30,000. 2. Reimbursements by the SMC shall not exceed 50% of eligible costs incurred after signing of this Agreement or $15,000, whichever is less. 3. Payment of reimbursable costs shall be due and payable by the SMC after the receipt of a request for reimbursement(invoice)with attached cost documentation (including in-kind labor) for the requested amount as well as cost documentation of the local match and after satisfactory completion of the work. All requests for reimbursement are subject to approval by the SMC Executive Director. TERMS AND CONDITIONS 1. The terms of this Agreement are valid until November 30, 2012. 2. Either party may terminate this Agreement upon thirty days written notice to the other party. In event of termination, SMC shall pay the VILLAGE for 50% of the services rendered to the date of termination up to a maximum of$15,000. 3. All adjustments, additions, and/or deletions to this Agreement, including changes in the scope of the PROJECT, are subject to the written approval of both parties. 4. This Agreement shall be governed by and construed according to the laws of the State of Illinois. 5. SMC authorization and financial support for this project is conditioned on its compliance with all applicable federal, state and local statutes and regulations. As provided by the Illinois Endangered Species Protection Act [520 ILCS 10/11] and the Illinois Natural Areas Preservation Act [525 ILCS 30/17], any construction, land management, or other activity authorized or funded by a local unit of government that will change existing environmental conditions, and/or will have a cumulative, direct or indirect adverse U:AENGINEERING\WMB\DesPlaines\Projects\FY201I\Kildeer Cr Streambank Stabilization\IGA Kildeer Cr Streambank Stabilization.doc Page 2 impact on a Natural Area or on a listed species or its habitat, must complete the Endangered Species Consultation Process. As a parry to this agreement, the VILLAGE must provide documentation to SMC that the consultation process with the Illinois Department of Natural Resources has been completed. [Consultation program information, applicability and application forms can be found at http://dtirecocat.state.il.iis/eco I uhlicl 6. The VILLAGE will include in any publications for external general circulation (including brochures, newsletters, website, or presentation materials) the following phrase: "Funding for this project was provided in part by Lake County Stormwater Management Commission through the Watershed Management Board Grant. " 7. This Agreement supersedes any and all other Agreements, oral or written, between the parties hereto with respect to the subject matter hereof. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed, as evidenced by the signatures of their duly authorized representative as affixed below. LAKE COUNTY STORMWATER VILLAGE OF BUFFALO GROVE: MANAGEMENT COMMISSION: Michael D. Warner, P.E., CFM Gregory Boysen, P.E. Executive Director Director of Public Works Date: Date: U:AENGINEERING\WMB\DesPlaines\Projects\FY201I\Kildeer Cr Streambank Stabilization\IGA Kildeer Cr Streambank Stabilization.doc Page 3 C° x I li Ih li t 1 0 1WO 9000 4000FEEf � r I ,µme+ , re I tl' k C T � a ;.� 7 N. Man ° Mn.[ "fpp "�,."I ✓".V' ti � �,yt .: Y / B _ �" ERTYyY -LF' , n Ie(ury��RR dy �. 0., �5�, d Y� TL — " NN ti, d �r VI I✓ � y,ak N III � � � ti., � �f`� I I '�� r �° �' 'y d prF,n .w/ t"C ......d b fl i \\� V r u �P r " e � G ppp ""�� s, „ ,a•�� J�44� ,�-^ r�-� d�� Z p �,�„ q.�' � r� �,_,� � ,M i �.. �,� rYJ ,�,a" r ,��.,�� t ' M �p M dJ)1 P dry. hn � }` ~7 P ,.Q ti "`,�;. pV� Q .✓, h4,�� a*Na 1; P " Q tl� r ti " l i "��'" N°°•IV �" W VyN I°� -- 1��" '� "' .V',D� rf d —� �✓ w _ 1�QA 6 4 a x 7d pp hwnrry y r�, � y, IIr 4 �l ✓'� a ) }a i ." V� r"•w f fire a << y ? �r f ' .�`� '�jup� hx r ,�'bI1P"',E� apt Ikp ski " ��A'�p✓ � r � T�' � c�p � "'�m V'�, w � Ty `�.� I �' d f 1 V I I a''S �` fl ,.° ✓ m.` �' ,.w,. 'fir r �". 14 IOW V _�. I .- °-Al i �OX GOl{ • �� L XIIR �y 7 Y1 ry f��^T�" o,�' r �"'aw� .u��" � ,,,x�, � d � P�r ' V� �t��,h °'1:: ��', � '•,�� i��y,.��`—� i ,. J ° VV��.. } r✓'�" �r j i�y w �� ° �' ��ai�. '�° � �,,,, f' V�" I •` �^r� u �.,y� L t\ r r w 26-p a il .,��f y � �l�q ti) � �,�A ` ��I Y� �V.._.. ,_ 1 MaTy, ✓ ...� 4 J Q,,. J �} A fx'I � I to IJ' I l r' �• �� ' ��4 �, �,�`�+��Dpb „ �' � i .w�� / � .�"�cy�aw�I�pre �++ �/�, FR�:151 �1 .I .�,=� �• J,� i...� w " '�3" „f wt�° ,�� k � � ;;"Va� � ��« � �'•• u'. Y . • 7. 5� U tl w p� I r pp pp�� TEO LOCATION MAP DESIGNED 13Y SCALE STREAMBANK STABILIZATION CHECKED DY PROJECT No. KILDEER CREEK TES 61 DATE SHEET IVO. ,a C ,ti�e�n� 9 VILLAGE OF BUFFALO GROVE, ILLINOIS 04 06 2011 06/02/2011 10:55 2177825187 CMS BOSSAP PROCUREME PAGE 01/04 CMSI L L I N O I S Pat Qiilm,Govemor DEPAR.TMEN`f OF CENTRAL MANAGEMENT SERVICES Tames P.Sledge,Director µ — FAX COVER PAGE TO: Buffalo Grove, 'Village of FROM: Wayne R. lisley FAX 4, 847-537-1742 CMS DEPT: B.O.S.S.—C&E DATE: 06-02-11 PHONE: (217)782-8091 SUBJECT: J.P. Px ticipation FAX* (217)782-5187 Survey Response PAGES INCLUDING COVER PAGE: Bear Previous Joint Purchasing Participant: Your organization has not responded to our letter for participation in the CMS " Calcium Chloride,Liquid 14 annual contract that had been issued on April 29,2011 requesting your response prior to May 27,2011.. This letter is issued for your prompt consideration and immediate response for participation in this years contract terra. Please review for the previous mailing and reply with requests no later than June G-th. i If yoR have submitted a Requisition under a similar or different"Governmental Unit" name please contact me to clarify this mauling last coordination error. We at CMS are willing to delay processing this solicitation in order that each and every i local governmental unit has the opportmity to participate in this contract. Please fax your completed "Requisition" prior to 12:00 PM June G-th and feel,free to phone me with any additional questions or contract participation questions. `hank you for your consideration. 801 Stratton Office Building, 401 South Spring Street,Springfield,IL 62706 Printed oil FecycIe-dPaper ,9610212011 10:55 2177825187 CMS $OSSAP PROCUREME PAGE 02iO4 t L L'T N O IS Pat ui11n Gxoverinor_ I)EFARTMENT OF CENTRAL MANAGEMENT SERVICES .Fmt, R'SI(d ,]]ireJor C M. S MEMORANDUM TO: Local Governmental Units authorized to participate in Joint Purchasing FROM: Bret McKneelen Bureau of Strategic Sourcing Manager--Commodities & Equipment DATE: April 29 , 2011 SUBJECT: Deadline for the Submission of Li uid Calcium Chloride Re uirements for the 20'l'1-2012 Winter Season The State of Illinois, Department of Central Management Services, plans to award bids for ice control liquid calcium chloride sometime during-August, 2011, If your unit of government wants to participate in this years bid, you are required to complete the copy of the attached Joint Purchasing Requisition and return It to the DepartMent of Central Management Services no later than 5,00 p.m., May 27, 2011. Please give immediate attention to this matter and allow.f9r reasonable mailing time to ensure that we receive your liquid calcium chloride request prior to the deadline. Those units of government participating in the joint purchaso of liquid calcium chloride with the State will be required to abide by the contra6t terms and conditions. The major terms-of the bid are as follows: 1. Liquid calcium chloride to be fumished shall be in accordance with State of Illinois, Department of Transportation Specification,32% solution. 2. When submitting your requisition quantity for next winter, local govemmental units i are encouraged to order in truckload.quantity(4,000 gallon)to ensure best price per location. Local governmental units reserve the right to purchase a minimum 1,000 gallon to receive DOT District F.O.B. price plus fright for less than truckload orders. Local governmental units reserve the right to pick-up, with their own vehicles, at storage tank facilities, as allowed, at FOB location prioe. 0. Each governmental unit shall be responsible for issuing it's own purchase order document to the vendor. Orders may be placed with the vendor via telephone with Sol Su-atton Office Buildi ag, 401 South Spring Street,811d% ield,TL 62706 M.iuted on&gyefed Paper 06/02/2011 10:55 2177825187 CMS BOSSAP PROCUREME PAGE 03/04 a written or fax confirmation to follow immed lately. Governmental units are strongly encouraged to order early in order to help prevent potential delivery delays. Local Governmental Units need to make every effort to place orders in full truckloads of 4,000 gallon. Vendors will accept orders at any time during the period from the date of contract issue until the end of the current fiscal year( June 30, 2011 )for the governmental units awarded them. The vendor shall notify each delivery paint of when shipment is to begin. 4, Deliveries will be accepted only during regular work days (Monday through Friday), working hours (7:30 a.m. to 4:00 p.m.), except when special arrangements have been made in advance with the appropriate representative at the delivery site. All full truckload deliveries shall be F.O.B. destination, Truckloads containing foreign material may be rejected at the delivery site. State Locations and Local Governmental Units reserve the right to require that trucks occasionally be directed to a scale in the vicinity of the delivery point as a check on delivered truckloads. Deliveries are to be made as soon as possible after receipt of an order for truckload quantity orders, the maximum time from receipt of order to delivery shall not exceed seven calendar days. Then: is no set delivery time limit for orders placed for less than truckload quantities. Each governmental unit shall be responsible for the processing of vendor invoices in a timely manner. Notice: (Requests for less than 1,000 gallons will..not be accepted.) Thank you for your consideration andlor participation in the upcoming bid. Please direct any questions regarding the liquid salt bidlcontract to: Wayne llsley, Bureau Of Strategic Sourcing, Commodities & Equipment, Room 801 William G. Stratton Building, Springfield, Illinois 62700, Phone (217) 782-8091 Or fax(217) 782-6187. -2- -06/02/2011 10:55 2177825187 CM5 B055AP PROCUREME PAGE 04/04 PLEASE RETU TO: ,. INOIS Illiuoig Department of m Central.Management Services 801 Wm.G.Stratton Building OINT PURCH4 TNCr REQUI ITZ(7 T 401 S. Spriug Street Springaeld,IL 62706 Fax: (21.7)782`5187 Joint Pumbasing P L0593-0593 Date: 6 / 2 2 0 1 I Ciovernment Unit: Village of Buffalo Grove DP11very Point Mailing Address: 51 Raupp Blvd. Village of Buffalo Grove Dept. of Public Works city/, tate/ 1 , .51 Raupp Blvd. F• Buffalo Grov�0089 Buffalo Grove, 11 60089 County: Cook ContactPersol.. Richard Kuhl Te ephoneNuMber: 847-459-254.5 Fax Number: 847-537-1742 ITEM DESCRIPTION QUANTITY UNIT MEASURE AMOUNT BUDGETED COMMODITY NO: 2819-182-0036 50,000 GALLONS 30,000 CALCIUM CHLORIDE LIQUID 32%SOLUrION,AAS14TO M-144, Multiples of 4,000-Gal This Area i8 for User,Agency TYPE-L,FOR ICE CONTROL ON HIGHWAYS,FULL-TRUCKLOAD PURCHAVS BY J.F- UNITS, COMMODITY NO: 2819-182-0037 _ GALLONS — CALCIOM CHLORIDE LIQUID Minimum 32%SOLUTION,AASHTO M-144, of 1,000-Gal This Area is for User Agenoy TYPE-L,FOR ICE CONTROL ON I HIGHWAYS,MIlVI1VxUM 1000-GAL PURCHASE BY J.P. LMTS. I certify that funds are available for the purchase of the items on this Requisition and that such items are for the sole use of this government unit and not for the personal use of any official or individual. In addition, I agree to abide by the Joint Purchasing P3cocedure, established by the Department of Central Management Services. V'l l Age SIGNATURE Ofr ALTTI-IORIZED-OFFICIAL OR AGENT TITLE Prinied on Recycled Paper & .ASSO( 1AT"ES F,nergy I q�,ernent COnsullants ,, ant Mam,', .................. ......... ........... 52"32 W1 170th PLACIT C)AK, FORIST, ILLINOIS 60452 No (630) 620602 Fax (708) ')()0 0685 May 31, 2011 Mr. Gregor), P. Boysen, P.E. Director of Public Works Village of Buffalo Grove Fifty One Raupp Blvd. Buffalo Grove, Illinois 60089-2198 Re: Electric Supply & Services Selected Facilities/Accounts Village of Buffalo Grove I Dear Mr. Boysen: On May 25, 2011, the Village of Buffalo Grove received five (5) bids, one (1) of which was received after the RFB stated bid delivery time, for the above referenced direct electric supply service. They consisted of the following: DIRECT ELECTRIC BASE BID SUPPLIERS S/kwh • Exelon Energy $0.0408 1/kwh • Constellation New Energy $0.04173/kwh • Mid American Energy Corp. $0.0440/kwh • Integrys Energy Services $0.0498/kwh • Glacial Energy of Illinois' $0.0590/kwh I - Bid provided after stated Bid time (110:04 AM) Five (5) direct electric suppliers, in the ConiEd service area, received specification packets. In addition, a public notice was placed in the local paper as required for publicly bid projects. As a result of the required bidding process, four (4) bids were officially received on May 25, 2011. Glacial Energy of Illinois provided their bid after the required time that bids were due. Based upon the official received qualified bids, Exelon Energy submitted a base Around the Clock (ATC) electric charge price ($/kwh) bid in the amount of$0.0408 1/kNvh. This bid, and all bids submitted, are I SOLJ11-1 11,76, M`ENUT- 1)-(')A10,M,00R'I FIRRACT", 11,11NR)IS 60W Mr. Gregory P. Boysen, P.E. KENNETH J. KOGUT & ASSOCIATES May 31, 2011 Page 2, priced for the day the bid is provided. Electric rates change daily. A benchmark was provided by all submitted electric suppliers, with their respective bid, for that day (5/25/11.). Thus, the lowest, Exelon Energy, represents the lowest rate moving forward. Exelon Energy has met the public bid requirements. Exelon Energy has provided direct electric supply to many existing customers in the ComEd service territory. Follow up contact with Exelon Energy provided for additional insight on electric supply and market activities. Acceptance of the base bid will allow the Village of Buffalo Grove to control electric costs, for delineated specified electric accounts. This will allow for future savings over ComEd electric costs. Exelon Energy currently serves specific gas accounts for the Village of Buffalo Grove. Specific electric ATC cost ($/kwh) will be determined at the time of contract execution. Direct electric prices are typically held for only one (1) calendar/market pricing day. In order to provide a general guideline for reference, a 2010/20 t I ComEd service base year consumption of 4,142,893 kwh will be referenced. This will be extrapolated to 8,285,786 kwh, and will be utilized for base consumption comparison, for the two (2) year period (12/2012 - 12/2014) referenced in the RFB. In order to provide a general cost comparison for estimated two (2) year savings, a recent provided Village of Buffalo Grove ComEd bill, with a new ComEd energy cost/kwh of$0.084/kwh, and the Exelon Energy rate of current $0.0408 1/kwh, was utilized for a cost comparison example. The current submitted Exelon Energy rate of$0.04081/kwh is less than the current Mid American rate of$0.04380/kwh, for current Village electric accounts. Based upon the difference, between the new ComEd rate, and the current provided rate from Exelon Energy, this would result in an extrapolated savings of approximately $357,863/year. This would represent an approximate 51.4% savings over the current energy rate cost portion of ComEd, or 6.8% over the current Mid American energy rate, resulting in an estimated two (2) year savings of$24,774.00. This example is provided to demonstrate the potential magnitude of potential savings based upon the current consumption and stated comparative rates. Thus, exact resultant savings will be realized after Village of Buffalo Grove Board approval, and then by the Village of Buffalo Grove contract execution, based upon electric costs ($/kwh) values received the day of contract execution. Actual variance will be minimal, from 5/25/11 energy rate submission, based upon market movement. If the above meets with the approval of the Village of Buffalo Grove, it is recommended that consideration be given to accept the Exelon Energy base energy bid, for a 5/25/11 electric market day bid, and commence contract review and execution upon the Village of Buffalo Grove acceptance, for selected/identified electric RFB accounts. Upon Board acceptance and contract review, new market pricing would then be obtained for the Village of Buffalo Grove RFB referenced accounts. "Contract day" pricing would then be received from Exelon Energy, with the Village of Buffalo Grove acceptance and execution of contracts on the same day pricing has been provided. This will allow for sufficient time for the implementation of the target contract year of December, 2012 through December, 2014. Very truly yours, ��f�:e�:,-vim''. Kenneth J. Kogut, P.E*. M�, GBE KJK:dk Attachments VHAI AGE OF BUFFALO GROVE My Raw Blvd. Buffalo Grove,IL 60W9-2100 Pt m 647-4W2 Fax 847-459-0332 0: President and Board of Trustees Janet M.Skebian From: Jane Olson Subject: Bid Opening—Electric Supply and Service Date: May 25, 2011 On May 25, 2011 at the Village of Buffalo Grove Village Hall, 50 Raupp Boulevard,the bid opening was held reference the above stated bid. The following were in attendance were: Tom Kocsis, Glacial Energy; Kenneth J. Kogut, Kenneth J. Kogut&Associates; Mike Skibbe, Village of Buffalo Grove Engineering Dept.; and Jane Olson, Deputy Village Clerk. BIDDER BID Exelon Energy .04081 $/kwh 10 S. Dearborn, Floor 52NE Chicago, IL 60603 Integrys Energy Services .04998 $/kwh 500 Madison Chicago, IL 60661 Glacial Energy .05900 $/kwh 650 W. Grand Ave.,#201 Elmhurst,IL 60126 Constellation New Energy .04173 $kwh 550 W. Washington Blvd. #300 Chicago, IL 60611 Mid Amereican Energy .04400 $/kwh 320 LeClaire St. P.O. Box 4350 Davenport, IA52801 The bids will be reviewed and a recommendation will be forthcoming. GA4U11 04"-'-/ 01 Jane Olson 6/2/2011 ORDINANCE NO. 2011 — AN ORDINANCE APPROVING THE THIRD AMENDMENT TO THE WALGREENS (15 BUFFALO GROVE ROAD) PLANNED UNIT DEVELOPMENT (PUD) VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS Walgreens store In-store medical services 15 Buffalo Grove Road WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, the Walgreens store at 15 Buffalo Grove Road is located on Lot 1 of the Walgreens Buffalo Grove Resubdivision as legally described in Exhibit A attached hereto; and, WHEREAS,Village Ordinance No.96-48 approved a Planned Unit Development(PUD) for development of a Walgreens store with a special use for a drive-through service facility on Lot 1,and a shopping center known as the Buffalo Grove Shoppes on Lot 2; and, WHEREAS, amendments of Ordinance No. 96-48 were approved for Lot 2 concerning development of the Buffalo Grove Shoppes by Ordinance No. 2007-7 (first amendment) and Ordinance No. 2000-70 (second amendment); and, WHEREAS, Bond Drug Company of Illinois (hereinafter sometimes referred to as "Walgreens")requests approval of an amendment of the PUD concerning Lot 1 (hereinafter referred to as the "Property") to allow medical services to be provided in the existing retail store; and, WHEREAS, said medical services will be provided by an entity known as "Take Care Clinic," in a space of approximately 279 square feet as depicted on Exhibit G hereto, "and, 2 WHEREAS,Walgreens has represented that the 73 existing off-street parking spaces on the Property will be adequate to serve the incremental parking demand created by the proposed Take Care Clinic, as well as the customers using the existing retail space and related services at the store; and, WHEREAS,Walgreens is proposing modifications to the south and west exterior elevations of the building to allow the installation of new windows; and, WHEREAS, said proposed modifications of the exterior building elevations have been reviewed and recommended for approval by the Village Appearance Review Team(ART); and, WHEREAS, the proposed medical services in the existing Walgreens retail store require amendment of the Planned Unit Development for the Property, and Walgreens has requested said amendment pursuant to the following exhibits: EXHIBIT A Legal Description of Property EXHIBIT B Petitioner Acceptance and Agreement concerning Planned Unit Development approval EXHIBIT C Letter dated May 10, 2011 from Bernard Citron, Thompson Coburn LLP EXHIBIT D Site Plan (Sheet 100-c) dated 5/31/11 by SHA Schroeder & Holt Architects EXHIBIT E Accessible parking plan(Sheet C-520)dated 5/31/11 SHA Schroeder & Holt Architects EXHIBIT F Proposed exterior building elevations(Sheet K-210 and K-211)dated as last revised May 31, 2011 EXHIBIT G Proposed floor plan (Sheet D-1) dated February 4, 2011 WHEREAS, the President and Board of Trustees of the Village of Buffalo Grove have determined that the proposed in-store medical services and the proposed modifications of the exterior building elevations as set forth in the exhibits hereto, are appropriate for the Property and would be compatible with adjacent properties. NOW,THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: 3 Section 1. This ordinance is made pursuant to and in accordance with the Village's Zoning Ordinance and the Village's Home Rule powers. The preceding whereas clauses are hereby incorporated herein. Section 2. The Corporate Authorities hereby adopt a proper,valid and binding ordinance approving the amendment of the Planned Unit Development pertaining to the request by Walgreens to provide in-store medical services as an accessory use and to modify the exterior elevations of the building on the Property,pursuant to the exhibits hereto, with the following conditions: a. The sidewalks along the south and west sides of the building shall be modified to improve accessibility for customers with disabilities,as depicted on Exhibits D and E hereto, subject to approval by the Village. Said modifications shall be completed in conjunction with the proposed changes to the exterior windows and building alterations for the in-store medical services approved by this Ordinance. b. Signs depicted on Exhibit E are not approved by this Ordinance. Signs are subject to the requirements of the B-5 District of the Village Zoning Ordinance and the Village Sign Code. Section 3. This Ordinance shall be in full force and effect upon the submittal of the executed Petitioner's Acceptance and Agreement, Exhibit B of this Ordinance. This Ordinance shall not be codified. AYES: NAYS: ABSENT: PASSED: APPROVED: ATTEST: APPROVED: Village Clerk JEFFREY S. BRAMAN, Village President This document was prepared by: Robert E.Pfeil,Village Planner Village of Buffalo Grove,IL Mail to: Village Clerk Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove,IL 60089 4 EXHIBIT A—Legal description Walgreens 15 Buffalo Grove Road, Buffalo Grove, IL Lot 1 of the Walgreens Buffalo Grove Resubdivision,being a resubdivision of part of the southwest quarter of Section 33,Township 43 North and part of the northwest quarter of Section 3,Township 42 North, Range 11 East of the Third Principal Meridian, according to the plat thereof recorded October 2, 1998 as Document Number 4215614 in Lake County, Illinois and recorded October 13, 1998 as Document Number 98913490 in Cook County, Illnois. PIN 15-33-304-165 5 EXHIBIT B Walgreens 15 Buffalo Grove Road, Buffalo Grove, IL Owner Acceptance and Agreement concerning amendment of Planned Unit Development Bond Drug Company of Illinois does hereby accept and agree to abide by and be bound by each of the terms,conditions and limitations set forth in Ordinance No. 2011— duly passed and approved by the Village of Buffalo Grove, IL approving an amendment of the planned unit development ordinance for the Property to allow operation of a Take Care Clinic within the existing Walgreens store. Bond Drug Company of Illinois acknowledges that it has read and understands all of the terms and provisions of said Buffalo Grove Ordinance No.2011— ,and does hereby acknowledge and consent to each and all of the provisions, restrictions, and conditions of said Ordinance. Bond Drug Company of Illinois By: Name (print): Title: T H O M P S O N C O B U R N L L P 55 East Monroe Street 37th Floor Chicago,Illinois 60603 312-346-7500 FAX 312-580-2201 www.thompsoncobum.com May 10, 2011 Bernard I.Citron 312-580-2209 FAX 312-782-1372 bcitron@thompsoncoburn.com VIA ELECTRONIC MAIL AND MESSENGER Mr. Robert E. Pfeil Village Planner Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, Illinois 60089 Re: Walgreens Store— 15 North Buffalo Grove Road Request to Amend Planned Unit Development Ordinance No. 96-48 Dear Pfeil: By this letter we are requesting the opportunity to appear before the Village Board on May 16th and request an amendment to the existing Planned Unit Development which allowed for the development of the Walgreens store located at the Northeast corner of Buffalo Grove Road and Lake Cook Road. The proposed amendment is to allow for the establishment as an accessory use, a walk in medical clinic (`Take Care Clinic') within the existing store. The business of providing medical services is continually evolving. Families need to balance cost, availability and convenience. Walgreens has always been in the forefront of providing families with their medical needs. The concept of establishing clinics within Walgreen stores is to provide families with ready access to medical care for medical issues that arise. Illnesses like colds and the `flu' can be treated, immunizations given, blood tests taken and certain testing procedures can be performed, and treatments and/or medications for certain chronic conditions can be administered without needing a visit to a doctor's office. The nurse practitioners operating such clinics are directed by physicians and are trained to refer any patient needing more sophisticated assistance to either a doctor's office or to a hospital. The details of clinic are: 1. Square Feet of floor area to be devoted to clinic: Typically the clinics are about 9' x 12' x 2 rooms= 216 square feet. There is also a central vestibule area that includes the registration desk. Depending on the layout of the clinic, such a vestibule usually is about 7' x 9' = 63 square feet. 2. Hours of operation: Monday - Friday 8:00 am—8:00 pm, Saturday, Sunday 9:00 am —5:00 pm. Chicago St.Louis Southern Illinois Washington,D.C. May 10, 2011 Page 2 3. Number of Daily Patients and Peak Hours: The number of patients seen daily ranges from 5 to 15 per day for the first year a clinic is opened. The time of the year has a direct impact on this (for instance flu season, or beginning of a school year and the need for vaccinations). The peak hours for the clinic are generally early morning (8:00 am to 10:00 am) and after school (4:00 pm to 8:00 pm). 4. Employees devoted exclusively to clinic: The current staffing model assumes two full time providers with a rotating schedule (only one will be working on any specific day)plus an additional casual part time provider filling PTO or sick holes. If a clinic is busy enough or during peak vaccination season, ancillary staff such as a medical concierge or medical assistant is hired. There are providers that may work at a nearby clinic that will cover throughout the market during staffing shortages. This overlap is not uncommon. 5. Parking: The parking lot for this location currently contains 73 parking spaces. We have surveyed the store (a recent Market Strategy study) which found that even at peak business times, only 1/2 of the number of parking spaces are utilized. Even assuming the maximum number of daily patients (15) split between the 6 peak hours, this translates to an additional 2.5 cars per hour. The additional number of customers (assuming that all 15 patients are not made up of customers already visiting Walgreens) is well able to be accommodated at this location. Along with our request to amend the PUD to allow for the `Take Care Clinic', we are requesting approvals of the exterior elevations and signage. We have applied for a variation to allow for the sign revisions. Along with this letter, we have enclosed drawings illustrating the minor changes to the exterior elevations (lowering of the window sill heights), and revisions to the signs (change from Mortar and Pestle to Walgreen script, and addition of Take Care Clinic to each of the elevations). We have also provided a store plan illustrating where the proposed clinic will be located. Very truly yours, , Tho, p on Coburn LLP Be d I. 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City of Chicago, 243 F.3d 1021 (2001); and WHEREAS, the United States Supreme Court has upheld the public assembly permit ordinance of the Chicago Park District in Thomas v. Chicago Park District, 534 U.S. 316 (2002). NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT and BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, LAKE and COOK COUNTIES, ILLINOIS, pursuant to its Home Rule authority, as follows: Section 1. The foregoing recitals are made a part hereof as if fully restated hereby. 1 Section 2. Chapter 10.12 of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows: Chapter 10.12 PARADES 10.12.010 Definitions The following terms are defined for the purposes of this Chapter as follows: A. "Business days" means those days in which Village offices are open for conducting of Village business and does not include Saturday, Sunday or holidays. B. "Parade" means any march, procession, run/walk event, or other similar activity consisting of persons, animals, vehicles or things, or combination thereof, upon any public street, sidewalk or other public place, which (i) requires a street closing, (ii) requires police officers to stop or reroute vehicular traffic, (iii) substantially or unnecessarily interferes with the normal traffic flow upon any public street, or (iv) substantially or unnecessarily interferes with the normal pedestrian use of any public sidewalk. A funeral procession is not a parade. C. "Permit Official" means the person or persons designated by the Village Manager as being responsible for issuing permits pursuant to this Chapter. The Village Manager may designate different persons as the Permit Official for different categories of permitted events and for different facilities or locations. D. "Public way" means the width of the right-of-way or easement, whether public or private, and includes, but not by way of limitation a street and sidewalk. E. "Sidewalk" means that portion of the public way between the curb lines, or the lateral lines of a roadway, and the adjacent property lines, intended for the use of pedestrians. F. "Street" means the width between boundary lines of every way open to the public for purposes of vehicular traffic. 10.12.020 Permit Required No parade is permitted on any portion of the public way of the Village unless a permit allowing such activity has been obtained pursuant to this Chapter. 10.12.030 Permit - Issuance A. An application for a parade permit shall be made in writing on a form prescribed by the Village and shall be filed with the Village Clerk's office not more than one year and not less than thirty (30) business days before the date for which the parade is proposed. The Village may, however, consider an application for a parade permit which is filed less than thirty (30) business days before the proposed event, where the purpose of such event is a spontaneous response to a current event, or where other good and compelling causes are shown. 2 B. The application for a parade permit shall contain the following information, which must be updated by the applicant as circumstances change: 1. The name, address, and daytime telephone number of the person signing the application, and the organization with which that person is affiliated or on whose behalf the person is applying (collectively "Applicant"); 2. The name, address, day-time telephone number, and pager, cellular phone number, and facsimile number, if available, of the authorized and responsible leaders of the organization conducting the parade assembly; 3. The date of the proposed parade and the hours that it will commence and terminate; 4. The location and exact street address of the assembly and disbanding area and the time when the parade will begin to assemble and disband; 5. The anticipated number of persons and vehicles, floats or other units to participate in the parade and the basis on which this estimate is made; 6. The route along which the parade will proceed or be located, the sidewalks or lanes of traffic it will occupy and the approximate number and type of vehicles anticipated to participate; 7. A list identifying the type and number of all animals that applicant intends to have at the parade; a health certificate for each animal to be used; the name of the attending local veterinarian who shall provide care for any sick or injured animals; and a copy of the handler's license for any animal identified in the Illinois Dangerous Animal Act (720 ILCS 585/0.1 et seq.); and 8. Such other information, attachments, and submissions that are requested on the application form. C. The application for a parade permit shall be accompanied by a nonrefundable processing fee of$35.00. D. All applications for a permit filed hereunder shall be processed on a first-in- time basis. Any conflict between or among two (2) or more such applications filed for the same day or for overlapping routes or locations shall be resolved by a lottery to be conducted by the Village. The Permit Official shall notify each such applicant in writing of the existence of the conflict and of the date, place and time of the lottery. Within five (5) days after the lottery, the applicants not chosen may submit alternative preferences to the Permit Official. Any conflicts arising among the alternative preferences shall be resolved in accordance with the lottery procedures set forth herein. 10.12.040 Permitting Criteria A. An application may be denied for any of the following reasons: 3 1. the application is not fully completed and executed; 2. the Applicant has not tendered the required parade processing fee or has not tendered the indemnification agreement, or insurance certificate; 3. the application contains a material falsehood or misrepresentation; 4. the Applicant is legally incompetent to contract or to sue and be sued; 5. the Applicant has on prior occasions made material misrepresentations regarding the nature and scope of an event; 6. the Applicant has previously permitted a violation or has violated the terms of a parade permit issued to or on behalf of the Applicant; 7. the Applicant has on prior occasions damaged Village property and has not paid in full for such damage; 8. a fully executed prior application for the same time and place has been received, and a permit had been or will be granted to a prior applicant authorizing uses or activities which do not reasonably permit multiple simultaneous events; 9. the proposed event would conflict with previously planned programs organized, conducted, or sponsored by the Village and previously scheduled at or near the same time and place; 10. the proposed event would substantially or unnecessarily interfere with traffic; 11. there would not, at the time of the event, be sufficient law enforcement and traffic control officers to adequately protect participants and non- participants from traffic related hazards in light of the other demands for police protections at the time of the proposed event; 12. the Applicant has not complied or cannot comply with applicable licensure requirements, ordinances or regulations concerning the sale or offering for sale of any goods or services; 13. the use or activity intended by the Applicant is prohibited by law. B. Nothing in this section shall authorize the Permit Official to deny a permit based upon political, social, or religious grounds or reasons, or based upon the content of the views expressed. C. The Permit Official is empowered to limit the activity to the sidewalk or to one or more traffic lanes of the street where it is determined that such limited area is capable of accommodating the number of people anticipated based upon the information submitted by the Applicant and the experience of previous comparable events, and such limitation shall not be considered a denial. The Permit Official may attach reasonable conditions to any permit approved. 4 D. In the event that the number of persons in attendance exceeds anticipated levels, members of the Village's Police Department are authorized to make reasonable accommodation to increase the portion of the public way made available in order to preserve public health and safety. Alternatively, where the number of persons or size of parade units participating is substantially less than expected members of the Police Department are authorized to limit the available portion of the public way. 10.12.050 Costs, Insurance and Indemnity A. The Applicant for a parade permit shall be responsible for reimbursing the Village for the costs of providing law enforcement officers to effectuate street and sidewalk closures and security and for necessary emergency medical technicians. The Permit Official shall inform the Applicant of the estimated costs of law enforcement officers and/or emergency medical technicians. The Permit Official, in consultation with the Buffalo Grove Police Department, shall determine the number of officers needed to effectuate street and sidewalk closures and for security, and the number of emergency medical technicians needed, and the time when such services shall commence and end, taking into consideration the following: 1. the proposed route of the parade; 2. the time of day that the parade is to take place; 3. the date and day of the week proposed; 4. the general traffic conditions in the area requested, both vehicular and pedestrian. Special attention is given to the rerouting of the vehicles or pedestrians normally using the requested area; 5. the number of marked and unmarked intersections along the route requested, together with the traffic control devices present; 6. if traffic must be completely rerouted from the area, then the number of marked and unmarked intersections and the traffic control devices are to be taken into consideration; 7. the estimated number of participants; 8. the estimated number of viewers; 9. the composition, format and configuration of the parade; 10. the anticipated weather conditions; 11. the estimated time for the parade. B. The Applicant shall reimburse the Village for the costs of providing street and sidewalk cleaning, trash receptacle placement, trash removal, and trash disposal. The Permit Official shall inform the Applicant of the foregoing estimated costs. 5 C. The Applicant shall (i) obtain a $1,000,000.00 commercial general liability insurance policy, naming the Village of Buffalo Grove as an additional insured; (ii) indemnify the Village against any additional or uncovered third party claims against the Village arising out of the Applicant's negligence, willful and wanton conduct or intentional criminal acts during a parade, and (iii) agree to reimburse the Village for any damage to the public way or to Village property caused by the Applicant. D. Each insurance policy shall include a provision to the effect that it shall not be subject to cancellation, reduction in the amounts of its liabilities, or other material changes until notice thereof has been received in writing by the Village not less than ten (10) business days prior to the event. E. Each Applicant shall maintain the insurance required by this subsection in full force and effect for the duration of the permit period. Failure of Applicant to maintain such insurance during the period of the permit shall result in automatic expiration of the permit. For the purposes of this subsection, the permit shall include the time required for the set-up of the event and until the public way or public property has been cleared and restored as provided in following subsection. F. During the conduct of the event, the Applicant shall keep the public way and public property clean and free from paper, debris, or refuse and upon termination of the permit by lapse of time or otherwise, the Applicant shall return the public property to its condition prior to the event. 10.12.060 Notice of Rejection, Appeal Procedure A. The Permit Official shall take action upon the application for a permit, and provide notice thereof, within fifteen (15) business days after the filing thereof or, if a lottery is held, within fifteen (15) business days of the lottery, except that where the purpose of such event is a spontaneous response to a current event, or where other good and compelling cause is shown, the Permit Official shall act within two (2) business days. If the Permit Official disapproves the application, the Permit Official shall provide by facsimile transmission or telephonically and by mail directed to the applicant, notice of his or her action, stating the facts and conclusions which are the basis for his or her denial of the permit. B. Any applicant who believes that his or her application is wrongfully disapproved may appeal to the Village Manager the propriety of said action by notifying the office of the Village Manager of the intent to appeal. If no appeal is filed within five (5) business days of the date notice of the Permit Official's decision is given, that decision shall be deemed final. Upon the filing of such appeal, the Village Manager shall cause a hearing to be held within three (3) business days, or such longer period of time agreed to by the applicant, and based upon the evidence contained in the record of such hearing, either affirm or reverse the decision of the Permit Official. In the event that the purpose of the proposed event is a spontaneous response to a current event, or where other good and compelling causes are shown, the Village Manager shall reasonably attempt to conduct the hearing and render a decision on the appeal as expeditiously as is practicable. Any final decision of the Permit Official or the Village Manager shall be subject to judicial review in accordance with applicable law. In the event that the Permit Official fails to act within five (5) business days after the date upon which the application was filed, or the Village Manager fails to act within two (2) business days of the 6 conclusion of a hearing held under this section, said application for a permit shall be deemed approved and the permit deemed granted in conformance with the application. C. If the Permit Official denies an application for failure to provide sufficient information about the proposed route or crowd estimate, he or she shall specify what additional information must be provided in a new or amended application. 10.12.070 Alternative Permit A. The Permit Official in denying an application for a parade permit may authorize the conduct of a parade on a date, at a time, at a location, or over a route different from that named by the Applicant. This alternate parade permit will, to the extent practicable, authorize a parade that will have comparable public visibility and a similar route, location and date to that of the proposed parade. B. An Applicant desiring to accept an alternate parade permit shall, within five (5) business days after notice of the action by the Permit Official, file a written notice of acceptance with the Permit Official. An alternate parade permit shall conform to the requirements of and shall have the effect of a parade permit. 10.12.080 Public Conduct During a Parade A. No person shall unreasonably hamper, obstruct or impede, or interfere with any parade or with any person, vehicle or animal participating or used in such event. B. No driver of a vehicle shall drive between the vehicles or persons comprising a parade when such vehicles or persons are in motion and are conspicuously designated as a parade. C. The Village Chief of Police shall have the authority, when reasonably necessary, to temporarily prohibit or restrict the parking of vehicles along a street constituting a part of the route of a parade or the location of a public assembly for such length of time reasonably needed to accommodate the permitted event. The Village shall post signs to that effect, and it shall be unlawful for any person to park or leave unattended any vehicle in violation thereof. 10.12.090 Revocation of Permit The Village shall have the authority to revoke a parade permit instantly upon violation of the conditions or standards for issuance as set forth in this Chapter or when a public emergency arises where the police resources required for that emergency are so great that deployment of police services for the parade would have an immediate and adverse effect upon the welfare and safety of persons or property. 10.12.100 Violation and Penalty A. Any person violating any portion of this Chapter shall be punished according to the provisions of Chapter 1.08 of the Buffalo Grove Municipal Code. 7 B. A permit holder shall be subject to penalties for violation of this Chapter, or a permit issued pursuant to this Chapter by any officer, director, manager, employee, agent or representative of the permit holder as if the violation had been committed by the permit holder personally. C. The remedies provided in this Chapter shall be cumulative and shall be in addition to the Village's right to collect all fees that are assessed under the provisions of this Chapter. Section 3. If any section, paragraph, clause or provision of this ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this ordinance. Section 4. This ordinance shall be in full force and effect from and after its passage, approval and publication. This ordinance may be published in pamphlet form. AYES: NAYES: ABSENT: PASSED: 12011. APPROVED: 2011. PUBLISHED: 2011. APPROVED: Village President ATTEST: Village Clerk 8 4-22-2011 ORDINANCE NO. 2011- AN ORDINANCE AMENDING CHAPTER 5.08, SPECIAL EVENT PERMIT, OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT and BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, LAKE and COOK COUNTIES, ILLINOIS, pursuant to its Home Rule authority, as follows: Section 1. The foregoing recitals are made a part hereof as if fully restated hereby. Section 2. Chapter 5.08 of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows: Chapter 5.08 SPECIAL EVENT PERMIT 5.08.010 - Definition The following terms are defined for the purposes of this Chapter as follows: A. "Business days" means those days in which Village offices are open for conducting of Village business and does not include Saturday, Sunday or holidays. B. "Permit Official" means the person or persons designated by the Village Manager as being responsible for issuing permits pursuant to this Chapter. The Village Manager may designate different persons as the Permit Official for different categories of permitted events and for different facilities or locations. C. "Special event" means an outdoor activity on public or private property that requires the Village to provide special services. Special event includes, but not by way of limitation, art festivals, concerts, carnivals, circuses, fairs and any other similar or related activity. A special event shall not include: (i) the use of the Village Rotary Green; (ii) a block party; or (iii) an event that is subject to obtaining a permit from another governmental entity and which event is conducted on real property not owner or controlled by the Village. 5.08.020 - Permit—Required No special event is permitted within the Village unless a permit allowing such activity has been obtained pursuant to this Chapter. 1 5.08.030 Permit - Issuance A. An application for a special event permit shall be made in writing on a form prescribed by the Village and shall be filed with the Village Clerk's office a minimum of fifteen (15) business days before the date for which the event is proposed. The Village may, however, consider an application which is filed less than fifteen (15) days before the event, where the purpose of such event is a spontaneous response to a current event, or where other good and compelling causes are shown. B. The application for a permit shall contain the following information, which must be updated by the applicant as circumstances change: 1. The name, address, and daytime telephone number of the person signing the application, and the organization with which that person is affiliated or on whose behalf the person is applying (collectively "Applicant"); 2. The name, address, day-time telephone number, and pager, cellular phone number, and facsimile number, if available, of the authorized and responsible leaders of the organization conducting the event; 3. The date of the proposed event and the hours that it will commence and terminate; 4. The anticipated number of persons to participate in the event and the basis on which this estimate is made; 5. If the application is for a carnival, then the names of the last three municipalities or other places in which the carnival has been shown, operated or conducted immediately prior to the filing of the application. 5. Such other information, attachments, and submissions that are requested on the application form. C. All applications for a permit filed hereunder shall be processed on a first-in- time basis. Any conflict between or among two (2) or more such applications filed for the same day shall be resolved by a lottery to be conducted by the Village. The Permit Official shall notify each such applicant in writing of the existence of the conflict and of the date, place and time of the lottery. Within five (5) days after the lottery, the applicants not chosen may submit alternative preferences to the Permit Official. Any conflicts arising among the alternative preferences shall be resolved in accordance with the lottery procedures set forth herein. 5.08.040 Permitting Criteria A. An application may be denied for any of the following reasons: 1. the application is not fully completed and executed; 2. the Applicant has not tendered the required indemnification agreement, or insurance certificate; 2 3. the application contains a material falsehood or misrepresentation; 4. the Applicant has on prior occasions made material misrepresentations regarding the nature and scope of an event; 5. the Applicant has previously permitted a violation or has violated the terms of a special event permit issued to or on behalf of the Applicant; 6. the Applicant has on prior occasions damaged Village property and has not paid in full for such damage; 7. the proposed event would conflict with previously planned programs organized, conducted, or sponsored by the Village and previously scheduled at or near the same time and place; 8. the proposed event would substantially or unnecessarily interfere with traffic; 9. there would not, at the time of the event, be sufficient law enforcement and traffic control officers to adequately protect participants and non- participants from traffic related hazards in light of the other demands for police protections at the time of the proposed event; 10. the Applicant has not complied or cannot comply with applicable licensure requirements, ordinances or regulations concerning the sale or offering for sale of any goods or services; 11. the use or activity intended by the Applicant is prohibited by law; 12. the use or activity is not permitted by the Buffalo Grove Municipal Code at the requested location B. Nothing in this section shall authorize the Permit Official to deny a permit based upon political, social, or religious grounds or reasons, or based upon the content of the views expressed. C. The Permit Official may attach reasonable conditions to any permit approved. 5.08.050 - Permit—Fees A. The application shall be accomplished by a nonreturnable fee in the sum of fifty dollars, which shall be known as the special event permit minimum fee. Bona fide not-for-profit organizations are exempt from fee payment. B. If the special event is a carnival, then prior to the issuance of the permit, the applicant shall pay an additional fee of ten dollars for each day of operation or part thereof. This fee shall be known as the carnival fee. C. If the special event is a carnival, then prior to the issuance of the permit, the applicant shall pay an additional fee of five dollars per ride per day. This fee shall 3 be known as the mechanical inspection fee. A ride shall be considered as any mechanical riding device. D. Notwithstanding anything to the contrary contained in this Chapter, no permit shall be valid for a period of more than five days. 5.08.060 Costs, Insurance and Indemnity. A. For special events held on public property the Applicant shall comply with the requirements of this Section. For special events held on private property the Applicant shall comply with the requirement in subsection B. of this Section. B. The Applicant for a permit shall be responsible for reimbursing the Village for the costs of providing law enforcement officers to effectuate security and for necessary emergency medical technicians. The Permit Official shall inform the Applicant of the estimated costs of law enforcement officers and/or emergency medical technicians. The Permit Official, in consultation with the Buffalo Grove Police Department, shall determine the number of officers needed to effectuate security, and the number of emergency medical technicians needed, and the time when such services shall commence and end, taking into consideration the following: 1. the time of day that the event is to take place; 2. the date and day of the week proposed; 3. the general traffic conditions in the area requested, both vehicular and pedestrian; 4. if traffic must be completely rerouted from the area, then the number of marked and unmarked intersections and the traffic control devices are to be taken into consideration; 5. the estimated number of participants; 6. the estimated number of viewers; 7. the composition, format and configuration of the event; 8. the anticipated weather conditions; 9. the estimated time for the event. C. The Applicant shall reimburse the Village for the costs of providing cleaning, trash receptacle placement, trash removal, and trash disposal. The Permit Official shall inform the Applicant of the foregoing estimated costs. D. The Applicant shall (i) obtain a $1,000,000.00 commercial general liability insurance policy, naming the Village of Buffalo Grove as an additional insured; (ii) indemnify the Village against any additional or uncovered third party claims against the Village arising out of the Applicant's negligence, willful and wanton conduct or intentional 4 criminal acts during the event, and (iii) agree to reimburse the Village for any damage to Village property caused by the Applicant. E. Each insurance policy shall include a provision to the effect that it shall not be subject to cancellation, reduction in the amounts of its liabilities, or other material changes until notice thereof has been received in writing by the Village not less than ten (10) business days prior to the event. F. Each Applicant shall maintain the insurance required by this subsection in full force and effect for the duration of the permit period. Failure of Applicant to maintain such insurance during the period of the permit shall result in automatic expiration of the permit. For the purposes of this subsection, the permit shall include the time required for the set-up of the event and until the public property has been cleared and restored as provided in following subsection. G. During the conduct of the event, the Applicant shall keep the public property clean and free from paper, debris, or refuse and upon termination of the permit by lapse of time or otherwise, the Applicant shall return the public property to its condition prior to the event. 5.08.070 Notice of Rejection, Appeal Procedure. A. The Permit Official shall take action upon the application for a permit, and provide notice thereof, within fifteen (15) business days after the filing thereof or, if a lottery is held, within fifteen (15) business days of the lottery, except that where the purpose of such event is a spontaneous response to a current event, or where other good and compelling cause is shown, the Permit Official shall act within two (2) business days. If the Permit Official disapproves the application, the Permit Official shall provide by facsimile transmission or telephonically and by mail directed to the applicant, notice of his or her action, stating the facts and conclusions which are the basis for his or her denial of the permit. B. Any applicant who believes that his or her application is wrongfully disapproved may appeal to the Village Manager the propriety of said action by notifying the office of the Village Manager of the intent to appeal. If no appeal is filed within five (5) business days of the date notice of the Permit Official's decision is given, that decision shall be deemed final. Upon the filing of such appeal, the Village Manager shall cause a hearing to be held within three (3) business days, or such longer period of time agreed to by the applicant, and based upon the evidence contained in the record of such hearing, either affirm or reverse the decision of the Permit Official. In the event that the purpose of the proposed event is a spontaneous response to a current event, or where other good and compelling causes are shown, the Village Manager shall reasonably attempt to conduct the hearing and render a decision on the appeal as expeditiously as is practicable. Any final decision of the Permit Official or the Village Manager shall be subject to judicial review in accordance with applicable law. In the event that the Permit Official fails to act within five (5) business days after the date upon which the application was filed, or the Village Manager fails to act within two (2) business days of the conclusion of a hearing held under this section, said application for a permit shall be deemed approved and the permit deemed granted in conformance with the application. 5 C. If the Permit Official denies an application for failure to provide sufficient information, he or she shall specify what additional information must be provided in a new or amended application. 5.08.080 Alternative Permit A. The Permit Official in denying an application for a permit may authorize the conduct of an event on a date and at a time different from that named by the Applicant. B. An Applicant desiring to accept an alternate permit shall, within five (5) business days after notice of the action by the Permit Official, file a written notice of acceptance with the Permit Official. 5.08.090 Revocation of Permit The Village shall have the authority to revoke a permit instantly upon violation of the conditions or standards for issuance as set forth in this Chapter or when a public emergency arises where the Village resources required for that emergency are so great that deployment of police, fire or other Village services for the event would have an immediate and adverse effect upon the welfare and safety of persons or property. 5.08.100 Violation and Penalty A. Any person violating any portion of this Chapter shall be punished according to the provisions of Chapter 1.08 of the Buffalo Grove Municipal Code. B. A permit holder shall be subject to penalties for violation of this Chapter, or a permit issued pursuant to this Chapter by any officer, director, manager, employee, agent or representative of the permit holder as if the violation had been committed by the permit holder personally. C. The remedies provided in this Chapter shall be cumulative and shall be in addition to the Village's right to collect all fees that are assessed under the provisions of this Chapter. Section 3. If any section, paragraph, clause or provision of this ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this ordinance. Section 4. This ordinance shall be in full force and effect from and after its passage, approval and publication. This ordinance may be published in pamphlet form. AYES: NAYES: ABSENT: PASSED: 12011. APPROVED: 2011. 6 PUBLISHED: , 2011. APPROVED: Village President ATTEST: Village Clerk 7 4-22-2011 ORDINANCE NO. 2011- AN ORDINANCE ADDING CHAPTER 5.11, ROTARY VILLAGE GREEN, TO THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the Village of Buffalo Grove owns and maintains the land commonly known as the Rotary Village Green which is located on the east side of Buffalo Grove Road, north of Lake Cook Road and is adjacent to the Buffalo Grove Post Office; and WHEREAS, the Rotary Village Green consists of a band shell and green space; and WHEREAS, the Village of Buffalo Grove has a significant governmental interest in protecting the health, safety, and welfare of the general public and preserving the public order while preserving Village owned property. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT and BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, LAKE and COOK COUNTIES, ILLINOIS, pursuant to its Home Rule authority, as follows: Section 1. The foregoing recitals are made a part hereof as if fully restated hereby. Section 2. Chapter 5.11 is hereby added to the Village of Buffalo Grove Municipal Code to read as follows: Chapter 5.11 ROTARY VILLAGE GREEN 5.11.010 Definitions The following terms are defined for the purposes of this Chapter as follows: A. "Business days" means those days in which Village offices are open for conducting of Village business and does not include Saturday, Sunday or holidays. B. "Permit Official" means the person or persons designated by the Village Manager as being responsible for issuing permits pursuant to this Chapter. The Village Manager may designate different persons as the Permit Official for uses of the Rotary Village Green. C. "Rotary Village Green event" means the exclusive use of the land owned by the Village and commonly known as the Rotary Village Green. 5.11.020 Permit Required 1 No Rotary Village Green event is permitted on the Rotary Village Green unless a permit allowing such activity has been obtained pursuant to this Chapter. 5.11.030 Permit - Issuance A. An application for a Rotary Village Green event permit shall be made in writing on a form prescribed by the Village and shall be filed with the Village Clerk's office a minimum of fifteen (15) business days before the date for which the event is proposed. The Village may, however, consider an application which is filed less than fifteen (15) days before the event, where the purpose of such event is a spontaneous response to a current event, or where other good and compelling causes are shown. B. The application for a permit shall contain the following information, which must be updated by the applicant as circumstances change: 1. The name, address, and daytime telephone number of the person signing the application, and the organization with which that person is affiliated or on whose behalf the person is applying (collectively "Applicant"); 2. The name, address, day-time telephone number, and pager, cellular phone number, and facsimile number, if available, of the authorized and responsible leaders of the organization conducting the event; 3. The date of the proposed event and the hours that it will commence and terminate; 4. The anticipated number of persons to participate in the event and the basis on which this estimate is made; 5. Such other information, attachments, and submissions that are requested on the application form. C. There is no application fee for a Rotary Village Green event permit. D. All applications for a permit filed hereunder shall be processed on a first-in- time basis. Any conflict between or among two (2) or more such applications filed for the same day shall be resolved by a lottery to be conducted by the Village. The Permit Official shall notify each such applicant in writing of the existence of the conflict and of the date, place and time of the lottery. Within five (5) days after the lottery, the applicants not chosen may submit alternative preferences to the Permit Official. Any conflicts arising among the alternative preferences shall be resolved in accordance with the lottery procedures set forth herein. 5.11.040 Permitting Criteria A. An application may be denied for any of the following reasons: 1. the application is not fully completed and executed; 2 2. the Applicant has not tendered the required indemnification agreement, or insurance certificate; 3. the application contains a material falsehood or misrepresentation; 4. the Applicant has on prior occasions made material misrepresentations regarding the nature and scope of an event; 5. the Applicant has previously permitted a violation or has violated the terms of a Rotary Village Green event permit issued to or on behalf of the Applicant; 6. the Applicant has on prior occasions damaged Village property and has not paid in full for such damage; 7. the proposed event would conflict with previously planned programs organized, conducted, or sponsored by the Village and previously scheduled at or near the same time and place; 8. the proposed event would substantially or unnecessarily interfere with traffic; 9. there would not, at the time of the event, be sufficient law enforcement and traffic control officers to adequately protect participants and non- participants from traffic related hazards in light of the other demands for police protections at the time of the proposed event; 10. the Applicant has not complied or cannot comply with applicable licensure requirements, ordinances or regulations concerning the sale or offering for sale of any goods or services; 11. the use or activity intended by the Applicant is prohibited by law. B. Nothing in this section shall authorize the Permit Official to deny a permit based upon political, social, or religious grounds or reasons, or based upon the content of the views expressed. C. The Permit Official may attach reasonable conditions to any permit approved. 5.11.050 Costs, Insurance and Indemnity A. The Applicant for a permit shall be responsible for reimbursing the Village for the costs of providing law enforcement officers to effectuate security and for necessary emergency medical technicians. The Permit Official shall inform the Applicant of the estimated costs of law enforcement officers and/or emergency medical technicians. The Permit Official, in consultation with the Buffalo Grove Police Department, shall determine the number of officers needed to effectuate security, and the number of emergency medical technicians needed, and the time when such services shall commence and end, taking into consideration the following: 3 1. the time of day that the event is to take place; 2. the date and day of the week proposed; 3. the general traffic conditions in the area requested, both vehicular and pedestrian; 4. if traffic must be completely rerouted from the area, then the number of marked and unmarked intersections and the traffic control devices are to be taken into consideration; 5. the estimated number of participants; 6. the estimated number of viewers; 7. the composition, format and configuration of the event; 8. the anticipated weather conditions; 9. the estimated time for the event. B. The Applicant shall reimburse the Village for the costs of providing cleaning, trash receptacle placement, trash removal, and trash disposal. The Permit Official shall inform the Applicant of the foregoing estimated costs. C. The Applicant shall (i) obtain a $1,000,000.00 commercial general liability insurance policy, naming the Village of Buffalo Grove as an additional insured; (ii) indemnify the Village against any additional or uncovered third party claims against the Village arising out of the Applicant's negligence, willful and wanton conduct or intentional criminal acts during the event, and (iii) agree to reimburse the Village for any damage to Village property caused by the Applicant. The Village Manager is authorized to waive the insurance and indemnification requirements if he determines that the event has such a minimal impact on the Village's services, equipment or property that requiring an Applicant to comply would impose an undue burden on the Applicant. D. Each insurance policy shall include a provision to the effect that it shall not be subject to cancellation, reduction in the amounts of its liabilities, or other material changes until notice thereof has been received in writing by the Village not less than ten (10) business days prior to the event. E. Each Applicant shall maintain the insurance required by this subsection in full force and effect for the duration of the permit period. Failure of Applicant to maintain such insurance during the period of the permit shall result in automatic expiration of the permit. For the purposes of this subsection, the permit shall include the time required for the set-up of the event and until the public property has been cleared and restored as provided in following subsection. F. During the conduct of the event, the Applicant shall keep the public property clean and free from paper, debris, or refuse and upon termination of the permit by lapse of time or otherwise, the Applicant shall return the public property to its condition prior to the event. 4 5.11.060 Notice of Rejection, Appeal Procedure A. The Permit Official shall take action upon the application for a permit, and provide notice thereof, within fifteen (15) business days after the filing thereof or, if a lottery is held, within fifteen (15) business days of the lottery, except that where the purpose of such event is a spontaneous response to a current event, or where other good and compelling cause is shown, the Permit Official shall act within two (2) business days. If the Permit Official disapproves the application, the Permit Official shall provide by facsimile transmission or telephonically and by mail directed to the applicant, notice of his or her action, stating the facts and conclusions which are the basis for his or her denial of the permit. B. Any applicant who believes that his or her application is wrongfully disapproved may appeal to the Village Manager the propriety of said action by notifying the office of the Village Manager of the intent to appeal. If no appeal is filed within five (5) business days of the date notice of the Permit Official's decision is given, that decision shall be deemed final. Upon the filing of such appeal, the Village Manager shall cause a hearing to be held within three (3) business days, or such longer period of time agreed to by the applicant, and based upon the evidence contained in the record of such hearing, either affirm or reverse the decision of the Permit Official. In the event that the purpose of the proposed event is a spontaneous response to a current event, or where other good and compelling causes are shown, the Village Manager shall reasonably attempt to conduct the hearing and render a decision on the appeal as expeditiously as is practicable. Any final decision of the Permit Official or the Village Manager shall be subject to judicial review in accordance with applicable law. In the event that the Permit Official fails to act within five (5) business days after the date upon which the application was filed, or the Village Manager fails to act within two (2) business days of the conclusion of a hearing held under this section, said application for a permit shall be deemed approved and the permit deemed granted in conformance with the application. C. If the Permit Official denies an application for failure to provide sufficient information, he or she shall specify what additional information must be provided in a new or amended application. 5.11.070 Alternative Permit A. The Permit Official in denying an application for a permit may authorize the conduct of an event on a date and at a time different from that named by the Applicant. B. An Applicant desiring to accept an alternate permit shall, within five (5) business days after notice of the action by the Permit Official, file a written notice of acceptance with the Permit Official. 5.11.080 Revocation of Permit The Village shall have the authority to revoke a permit instantly upon violation of the conditions or standards for issuance as set forth in this Chapter or when a public emergency arises where the police resources required for that emergency are so great that deployment of police services for the event would have an immediate and adverse effect upon the welfare and safety of persons or property. 5 5.11.090 Violation and Penalty A. Any person violating any portion of this Chapter shall be punished according to the provisions of Chapter 1.08 of the Buffalo Grove Municipal Code. B. A permit holder shall be subject to penalties for violation of this Chapter, or a permit issued pursuant to this Chapter by any officer, director, manager, employee, agent or representative of the permit holder as if the violation had been committed by the permit holder personally. C. The remedies provided in this Chapter shall be cumulative and shall be in addition to the Village's right to collect all fees that are assessed under the provisions of this Chapter. Section 3. If any section, paragraph, clause or provision of this ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this ordinance. Section 4. This ordinance shall be in full force and effect from and after its passage, approval and publication. This ordinance may be published in pamphlet form. AYES: NAYES: ABSENT: PASSED: 12011. APPROVED: 2011. PUBLISHED: 2011. APPROVED: Village President ATTEST: Village Clerk 6 MEMORANDUM To: Ghida Neukirch,Village Manager Pro Tern Steve Balinski,Village Chief of Police From: William Raysa,Village Attorney Re: Rotary Village Green, Parades and Public Assemblies Date: August 19, 2010 The Village is in the process of reviewing its permit application process for use of the Rotary Village Green which is a park that is owned and maintained by the Village. Two significant court cases give guidance to the Village how to address the issuance of permits for use of the Rotary Village Green. Thomas v. Chicago Park District, 534 U.S. 316 (2002). The United States Supreme Count in Thomas v. Chicago Park District upheld the constitutionality of the Chicago Park District's ordinance that required individuals to obtain a permit before conducting more-than-50-person events on Park District property or engaging in an activity in that created amplified sound. Petitioners brought an action against the Park District challenging the facial constitutionality of the ordinance. The Park District ordinance provided, among other items, that: 1. applications for permits must be processed in order of receipt, 2. application must be granted or denied within 14 days unless extended in writing an additional14 days, 3. denial of an application could be make on any of 13 specified grounds, 4. any denial had to set forth the grounds for denial and where feasible propose measures to cure defects in the application, 5. an unsuccessful applicant had 7 days to file a written appeal to the General Superintendent of the Park District who had to act on the appeal within 7 days, 6. if an appeal was denied the applicant could seek judicial review in the state court, 7. applicants were required to obtain liability insurance in the amount of $1 million to indemnify the Park District against liability arising from the event, 8. applications had to be filed 30 days before the event and 60 days in advance if sound amplification was involved which unless limited could violate the city's sound ordinance, and 9. allowed spontaneous rallies in reaction to current events. The U. S. Supreme court held that (i) the Park District's ordinance was not subject-matter censorship but content-neutral time, place, and regulation of the use of a public forum, (ii) none of the grounds for denying a permit had anything to do with the content of speech, (iii) the decision-making criteria was reasonably specific and objective, (iv) the ordinance was not directed at communicative activity but to all activity in a public park, (v) its object was not to exclude 1 particular communication, but to coordinate multiple uses of limited space; assure preservation of park facilities; prevent dangerous, unlawful, or impermissible uses, (vi) and assure financial accountability for damage caused by an event. "As the Court of Appeals well put it: To allow unregulated access to all comers could easily reduce rather than enlarge the Park's utility as a forum of speech." MacDonald v. City of Chicano, 243 F.3d 1021 (7th CA, 2001) The same plaintiffs involved in the Thomas case had earlier presented a constitutional challenge to the City of Chicago's parade ordinance. In upholding Chicago's parade ordinance the United States Seventh Circuit Court of Appeals held that: (i) the parade ordinance did not impermissibly confer unfettered discretion on police commissioner in determining whether to grant a permit; (ii) the requirement that the need for police be taken into consideration did not impermissibly mandate that content of speech be taken into consideration; (iii)the ordinance was a valid time, place and manner restriction; and (iv) the ordinance satisfied the expeditious judicial review requirement. The MacDonald court made specific comment that the parade application contents, as set forth in the ordinance, did not ask for any information about the purpose of the parade or the motive of the participants and therefore the police commissioner did not know the content of any speech. Summary The Thomas and MacDonald's cases indicate that the Village of Buffalo Grove can regulate the use of the Village owned Rotary Village Green but in so doing any such regulation must(i) set forth specific objective standards; (ii)not authorize any judgment about the content of speech or other activity; (iii) only set forth standards that constitute valid time,place and manner restrictions; and (v) provide for expeditious appeal and judicial review. Recommendation The Village of Buffalo Grove Municipal Code currently does not set forth any procedures or standards for a public assembly on Village owned property. Chapter 10.12, Parades and Processions, of the Buffalo Grove Municipal Code was last amended in 1995 and therefore does not include the standards as set forth in 2002 by the United States Supreme Court in the Thomas v. Chicago Park District. I would like to suggest that the Village amend Chapter 10.12 to include regulations for public assembly and parade permits that would comport with the Thomas and MacDonald cases. F:Adocs\clients\103\1001\RESEARCH\00082125.DOC 2 3 0 a N X ... E P Q U aD .. .'N .... � (� L ^` O c N O M N O CD o CD O O o ., IIIIIIIIIIIIIIIIIIIIIIIIII,IIIIOIIV IIIIIIII m � IIIIIIIIIIIIIIIIIIII s a CD � uuuuuuuuuuuuuuulVUVVVpppplpppppppppppppppppppppppplpplpppplppplppppppppppppppppppppplpppppVullluuu°°°°°°°°°°°°°°°°°°°°° o Q N }- Q uuulpppppppVllllllllllllllllllllllllllllllllllllllllluuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu Q c m EL (U ti IIIIIIIIIIIIIIIIIIIIIIIIII n o Ln `D DO o I-- m N ARCBAY B LVR II IIIiiC�III � IIIIIIII�IIIIIIIIIIII llllm 11,111,111,1111111111 IIIIVI IIIIII O � N CD C OtiIn ON CU Ln O Cu O C CD / IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII�II IIIIIIIIIIIIIIIIIII��IIIIIIIIIIIII� � IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII \/ IIIIIIIII�I IIIIIIIIII� i 0 Zz CD C m m CD 0 O o OCu 0 0 0 a� B o o W E Of } C) QCF, CD . L O Q o 0 E Eh ) O O 4- OD co P� IIII 8 s v o III 00 CD CD T 0 C 00 o Village of Buffalo Grove, I — Zoning Ordinance 17.2 . 4 Criteria for special use. A. All special uses shall meet the following criteria: 1. The special use will serve the public convenience at the location of the subject property; or the establishment, maintenance or operation of the special use will not be detrimental to or endanger the public health, safety, morals, comfort, or general welfare; 2. The location and size of the special use, the nature and intensity of the operation involved in or conducted in connection with said special use, the size of the subject property in relation to such special use, and the location of the site with respect to streets giving access to it shall be such that it will be in harmony with the appropriate, orderly development of the district in which it is located; 3. The special use will not be injurious to the use and enjoyment of other property in the immediate vicinity of the subject property for the purposes already permitted in such zoning district, nor substantially diminish and impair other property valuations with the neighborhood; 4. The nature, location and size of the buildings or structures involved with the establishment of the special use will not impede, substantially hinder or discourage the development and use of adjacent land and buildings in accord with the zoning district within which they lie; 5. Adequate utilities, access roads, drainage, and/or other necessary facilities have been or will be provided; 6. Parking areas shall be of adequate size for the particular special use, which areas shall be properly located and suitably screened from adjoining residential uses, and the entrance and exit driveways to and from these parking areas shall be designed so as to prevent traffic hazards, eliminate nuisance and minimize traffic congestion in the public streets. B. The special use shall in all other respects conform to the applicable regulations of the zoning district in which it is located, except as such regulations may be varied. Notwithstanding the foregoing, business planned unit developments shall conform with Section 17.44.040D of this Title unless varied. C. The Plan Commission may recommend and the Corporate Authorities may impose such conditions and restrictions upon the subject property, the location, the construction and design of buildings and use of the property benefited by such special use as may be necessary or appropriate to comply with the foregoing criteria. D. Notwithstanding Chapter 17.52 of this Title, the Plan Commission may recommend and the Corporate Authorities may vary the regulations of the zoning district in which the special use is located subject to meeting the criteria of Section 17.52.070(A)(1) through 17.52.070(A)(3), except for planned unit developments which shall meet the general objectives of Section 17.28.050(A)(1) through 17.28.050(A)(7). (Ord. 2004-100 § 2, 2004) 6/1/1011_A ORDINANCE NO. 2011 — AN ORDINANCE APPROVING A SPECIAL USE FOR A RECREATION FACILITY IN THE INDUSTRIAL DISTRICT, VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS Xtreme Trampolines (ITP#2, LLC) 900 Busch Pkwy The Corporate Grove Business Park WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS,the real property legally described in Exhibit A(the"Property")attached hereto is zoned in the Industrial District pursuant to Ordinance No. 1984-40; and, WHEREAS, Forefront Properties LLC is the owner("Owner"), of the Property; and, WHEREAS,Eric Beck has petitioned the Village on behalf of I TP#2,LLC,which is a yet to be formed limited liability company; and, WHEREAS,Eric Beck has represented that the limited liability company to be formed will be doing business under the assumed name of "Xtreme Trampolines;" and, WHEREAS,Eric Beck and the yet to be formed limited liability company will collectively be referred to herein as "Xtreme Trampolines"; and, WHEREAS, Xtreme Trampolines proposes to lease a space of 50,000 square feet in the building (121,096 square feet) at 900 Busch Parkway for the purpose of operating an indoor trampoline facility; and, WHEREAS, Xtreme Trampolines and Owner have represented to the Village that Xtreme Trampolines, as lessee, and Owner, as lessor, have agreed to execute a lease (the "Lease") for a 2 space of 50,000 square feet in the building on the Property and including allocation of outdoor parking spaces sufficient to accommodate the demand for parking created by the proposed facility; and WHEREAS, said recreational facility requires approval as a special use in the Industrial District; and, WHEREAS,the proposed facility would be developed and operated in accordance with and pursuant to the following exhibits: EXHIBIT A Legal Description EXHIBIT B Acceptance and Agreement concerning special use EXHIBIT C Project binder dated May 27, 2011 WHEREAS, notice of the public hearing concerning the petition for the special use was given, and the public hearing was held by the Buffalo Grove Plan Commission; and, WHEREAS,the Plan Commission voted 6 to 2 to recommend against approval of the special use based on concerns relating to public health and safety,specifically Sub-section 17.28.040.A.1.of the criteria for a Special Use as set forth in Section 17.28.040 of the Village's Zoning Ordinance; and, WHEREAS, the President and Board of Trustees after due and careful consideration have concluded that the development of the Property on the terms and conditions herein set forth would enable the Village to control development of the area and would serve the best interests of the Village. NOW,THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. This ordinance is made pursuant to and in accordance with the Village's Zoning Ordinance, Development Ordinance and the Village's Home Rule powers. The preceding Whereas clauses are hereby made a part of this Ordinance. Section 2. The Corporate Authorities hereby adopt a proper,valid and binding ordinance approving a special use for operation of a recreational facility for trampolines pursuant to Exhibit C for the Property legally described in Exhibit A attached hereto, subject to the following conditions: A. The special use zoning approval does not become effective until Xtreme Trampolines: 3 (i) executes the lease for the building space at 900 Busch Parkway and provides a copy of said fully executed lease to the Village, (ii) provides proof to the Village of the organization of ITP#2,LLC and that it is authorized to conduct business in the State of Illinois, and (iii) provides proof to the Village that ITP #2, LLC is authorized to conduct business in Illinois under the assumed name of Xtreme Trampolines. Confidential information within the lease may be redacted prior to delivery of the lease to the Village. B. If the requirements of the foregoing subsection A. are not provided to the Village by August 31, 2011, the Village may, in its sole discretion, void the special use approval. C. The special use is granted to Xtreme Trampolines, and said special use does not run with the land and is not assignable. D. The facility shall be used for the activities represented by Xtreme Trampolines in the exhibit hereto and in testimony at the Plan Commission public hearing, namely: the use of trampolines as a recreational activity and related accessory activities including birthday parties. E. Off-street parking shall be provided to accommodate the parking demand created by the Xtreme Trampolines recreation facility and any other tenants or uses on the Property. In the event that the Village determines that additional parking is necessary to accommodate the Xtreme Trampoline facility or other uses on the Property, Xtreme Trampoline and Owner shall take appropriate actions to provide said parking or reduce parking demand on the Property by adjustment or elimination of activities or uses. F. The location of handicapped accessible parking spaces and curb access shall be modified as directed by the Village to provide said parking and access proximate to the main customer building entrance to the Xtreme Trampolines facility. G. Xtreme Trampolines and Owner shall make improvements to the building to comply with applicable Village codes as determined by the Village. H. Xtreme Trampolines shall provide safety training for employees and customers concerning safe use of recreational equipment at the facility, and rules and policies concerning use of the equipment shall be strictly enforced by managers and employees at the facility. Xtreme Trampolines shall regularly inspect and maintain all equipment used by customers. 4 Section 3. This Ordinance shall be in full force and effect upon the submittal to and approval by the Village of the documents set forth in Section 2.A. hereof and the executed Acceptance and Agreement(Exhibit B hereto). If there are any changes to the entities set forth in Exhibit B, Eric Beck shall notify the Village, and a revised Exhibit B shall be executed and filed with the Village. This Ordinance shall not be codified. AYES: NAYS: ABSENT: PASSED: APPROVED: ATTEST: APPROVED: Village Clerk JEFFERY S. BRAMAN, Village President 5 EXHIBIT A Legal Description Xtreme Trampolines 900 Busch Parkway The Corporate Grove Business Park SUBJECT PROPERTY LEGAL DESCRIPTION: Lots 52, 53, 54, 55, 56, 57, 58, 59, 60, 61, 62, 63,64 and 65 in the Corporate Grove,being a subdivision of part of the southwest quarter of Section 26 and part of the south half of Section 27,Township 43 North,Range 11 East of the Third Principal Meridian according to the plat thereof recorded August 22, 1984 as Document 2305059 in Lake County, Illinois. SUBJECT PROPERTY COMMON DESCRIPTION: 900 Busch Parkway, Buffalo Grove, IL PIN: 1527303021 1527303022 1527303023 1527303024 1527303025 1527303026 1527303027 1527303028 1527303029 1527303030 1527303031 1527303032 1527303033 1527303034 6 EXHIBIT B Xtreme Trampolines 900 Busch Parkway The Corporate Grove Business Park Acceptance and Agreement concerning special use ordinance ITP#2, LLC d/b/a Xtreme Trampolines does hereby accept and agree to abide by and be bound by each of the terms, conditions and limitations set forth in Ordinance No. 2011— duly passed and approved by the Village of Buffalo Grove, IL granting the special use set forth in said Ordinance. ITP #2, LLC d/b/a Xtreme Trampolines acknowledges that it has read and understands all of the terms and provisions of said Buffalo Grove Ordinance No. 2011— ,and does hereby acknowledge and consent to each and all of the provisions, restrictions, and conditions of said Ordinance. ITP#2, LLC, d/b/a XTREME TRAMPOLINES By: Name (print): Title: The undersigned Owner acknowledges that it has read and understands all of the terms and provisions of said Buffalo Grove Ordinance No. 2011— . FORERONT PROPERTIES LLC By: Name (print): Title: To: Chief Balinski From: Commander Newton Date: May 9, 2011 Subject: Xtreme Trampoline Proposal As requested I contacted the records division at the Carol Stream Police Department (630-668-2167) to inquire on any police calls both emergency and non-emergency at Xtreme Trampoline 485 Mission St., Carol Stream, E. I was advised that since Xtreme Trampoline opened in November 2010 there had been no requests for any type of police service. I see no additional police operational concerns with the purposed opening of Xtreme Trampoline in Buffalo Grove. When I reviewed their proposal in April 2011, I compared it to the BG Gymnastics Center. The majority of police related calls consisted of assisting the fire department on ambulance assists and fire alarms. I see no reason to oppose the opening of Xtreme Trampoline in Buffalo Grove. Respectfully submitted, Commander Jim Newton To: Deputy Village Manager Ghida Neukirch Robert Pfeil, Village Planner From: Fire Chief Terrence M. Vavra Subject: Extreme Trampolines Date: May 25, 2011 0 I have investigated the calls based on the FOIA request regarding Extreme Trampolines in Carol Stream. Following is an overview of my conversation with Fire Chief, Rick Kolomay, in Carol Stream. Since the opening of Extreme Trampoline in Carol Stream, they have averaged 3.4 calls per month at this location. Approximately 75 % of those calls have been considered ALS (Advanced Life Support) due to the nature and severity of the injuries. While this may not seem important the factor to also remember is that the average ambulance call lasts approximately two hours. The ambulance becomes unavailable to the rest of the citizens of Buffalo Grove during that time. It was also noted by Chief Kolomay that in addition to the calls that were handled by Carol Stream Fire some patients were transported via private ambulance from the facility. This is a private agreement between management and the ambulance service which according to Carol Stream relies on the staff of the facility to make a medical judgment as to the severity of the injury. It was also reported that the local hospitals have had patients walk in with injuries including one with a fractured vertebrae. The second issue along those same lines is the amount of personnel necessary to handle an emergency at the facility. Chief Kolomay and his staff have increased their response to a call at Extreme Trampoline because of the need and layout to safely and effectively remove someone from the area. It is important to note at this point that the mechanics of removing a patient from a facility like this is not the issue. Our personnel have the capabilities and the expertise to accomplish the task; it is a matter of the amount of personnel needed to protect the patient and our personnel. The response to the facility in Carol Stream includes an Ambulance, Truck, Engine and Battalion Chief. The additional personnel are needed based on the uneven surfaces around the trampolines, the foam pit and the elevated structure itself. The additional concern that was expressed was the noise level in the facility. Chief Kolomay stated that the noise level makes the extrication and removal of a patient difficult. In an effort to try and put these issues into perspective I contacted Chief Carani from Libertyville. Libertyville operates a"sports complex" and has a gymnastics academy in town. When asked he stated that the gymnastics academy has virtually no calls for service based on a high level of supervision, according to Chief Carani. The sports complex generates approximately one call a month depending on the activities scheduled. The severity of the calls varies based on the activities, however based on the fact that the complex is multiple times larger than the facility proposed for Extreme Trampoline, the ratio becomes even more concerning. DRAFT REGULAR MEETING BUFFALO GROVE PLAN COMMISSION May 4, 2011 Xtreme Trampolines, 900 Busch Parkway—Special use for an indoor Recreation facility in the Industrial District Chairman Smith called the meeting to order at 10:25 p.m. in the Village Council Chambers, Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, Illinois. Commissioners present: Chairman Smith Ms. Bocek Mr. Khan Mr. Stark Mr. Cohn Ms. Myer Mr. Weinstein Ms. Johnson Commissioners absent: None Also present: Mr. Eric Beck, Xtreme Trampolines Mr. Donald McPherson, USA Gymnastics Mr. Mark Sohn Mr. Gregg Didech Ms. Beverly Sussman, Village Trustee Mr. Andy Stein, Village Trustee Mr. Mike Terson, Village Trustee Mr. William Raysa, Village Attorney Mr. Robert Pfeil, Village Planner APPROVAL OF MINUTES Moved by Commissioner Myer, seconded by Commissioner Cohn to approve the minutes of the regular meeting of April 20, 2011. All Commissioners were in favor of the motion and the motion passed unanimously with Commissioners Smith, Stark and Johnson abstaining. COMMITTEE AND LIAISON REPORTS Commissioner Myer attended the April 25, 2011 board meeting at which there were no referrals to the Plan Commission. Buffalo Grove Plan Commission-Regular Meeting-May 4, 2011-Page 1 Commissioner Weinstein attended the May 2, 2011 board meeting at which there were no referrals to the Plan Commission. However, the Plan Commission now has a new chairman in Eric Smith and a new Commissioner in Ms. Johnson. XTREME TRAMPOLINES, 900 BUSCH PARKWAY — SPECIAL USE FOR AN INDOOR RECREATION FACILITY IN THE INDUSTRIAL DISTRICT Moved by Commissioner Weinstein to recommend approval to the Village board of a Special Use for a recreation facility at the premises located at 900 Busch Parkway subject to: 1. A number of handicapped parking spots will be relocated to the east side of the lot at the main entrance to the premises. 2. A safety video or videos will be required which will be viewed and approved by Village staff and possibly emergency response services. 3. That safety net and guard rails may not be removed and are subject to periodic inspection by Village staff. 4. Foam pit procedure to be approved by appropriate personnel at the Village. Commissioner Khan asked if another item could be added to the motion. He stated he would like to see the five full time employees be actual full time employees and not just after school teenagers that change from week to week. Commissioner Weinstein stated it would be impossible to enforce. Commissioner Khan seconded the motion. Commissioner Cohn stated he thinks this is a very bad idea and noted that special use criteria number one gives the Commission the authority to vote no if the commission does not agree that the special use will serve the public convenience at the subject property and more particularly, if the establishment, maintenance or operation of the special use will not be detrimental to or endanger the public health, safety, morals, comfort or general welfare. He stated this whole concept is detrimental and endangers the public health, safety and general welfare and for not meeting those criteria there should not be a favorable vote. Commissioner Cohn stated his biggest issue is that there have been experts who really understand the injuries associated with this type of operation who provided sound testimony based on facts. Mr. Beck did not really respond with facts and evidence in kind. This does not belong in our community and I will vote no. Commissioner Weinstein stated he actually disagrees with Commissioner Cohn and feels there is some level of doing things at your own risk and understanding what those risks are and being able to make a free choice of what you want to do or if a parent or adult wants to do this they are Buffalo Grove Plan Commission-Regular Meeting-May 4, 2011-Page 2 entitled to do this. He noted Buffalo Grove has a skate park that is open to the public and skateboarding and roller blading are dangerous and we do not monitor them and actually put apparatus there for them to increase the number of injuries probably. We do probably need to put some guidelines in place but at the end of the day it is not the business that will cause an injury to the public but individuals making a choice. We do not have enough facts yet in this industry to say we have a lot of injuries. A six month window of statistics is probably not enough and it would be nice to have statistics from a number of facilities around the country. In his mind the petitioner has met the burden and can justify the special use. Commissioner Bocek stated she too is concerned for the safety of the public. Her concern is that the safety manual is not really based on anything. It is not based on even gymnastic industry standards and we did not get to see it. As far as the actual recreation aspect some of the responsibility for that comes with the parents and the children's ability to listen and follow directions. But her concern relates to the lack of information not given and is therefore not in favor of this special use approval. Chairman Smith called for a vote on the motion and the vote was as follows: AYES: Khan, Weinstein NAYES: Bocek, Stark, Cohn, Myer, Johnson, Smith ABSENT: None ABSTAIN: None The motion failed 6 to 2. Buffalo Grove Plan Commission-Regular Meeting-May 4, 2011-Page 3 DRAFT PUBLIC HEARING BUFFALO GROVE PLAN COMMISSION May 4, 2011 Xtreme Trampolines, 900 Busch Parkway Chairman Smith called the hearing to order at 7:30 p.m. in the Village Council Chambers, Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, Illinois. Chairman Smith read the Notice of Public Hearing as published in the Buffalo Grove Daily Herald, explained the procedure to be followed for the public hearing, and swore in all persons who wished to give testimony. Commissioners present: Chairman Smith Ms. Bocek Mr. Khan Mr. Stark Mr. Cohn Ms. Myer Mr. Weinstein Ms. Johnson Commissioners absent: None Also present: Mr. Eric Beck, Xtreme Trampolines Ms. Beverly Sussman, Village Trustee Mr. Andy Stein, Village Trustee Mr. Michael Terson, Village Trustee Mr. Mark Sohn Mr. Donald McPherson, USA Gymnastics Mr. Gregg Didech Mr. William Raysa, Village Attorney Mr. Robert Pfeil, Village Planner The following exhibits were presented by the petitioner at the public hearing: Exhibit 1: USA Gymnastic Statement regarding trampoline use distributed by Mark Sohn Exhibit 2: Memorandum from Mr. Pfeil to the Plan Commission dated April 29, 2011 including Mr. McPherson's literature and information Exhibit 3: Analysis of "Injury Rates for Children in Various Sports per occurrence" from Mr. Eric Beck Buffalo Grove Plan Commission-Public Hearing-May 4, 2011-Page 1 Mr. Eric Beck stated he has an indoor trampoline park in Carol Stream, Illinois and he would like to also put one here in Buffalo Grove. He noted an indoor trampoline park is a very large warehouse with commercial grade trampolines inside. The trampolines are very different from the ones in someone's backyard as they are all interconnected. The kids jump from one trampoline to another. Mr. Beck stated he wants to operate when school is out of session so they open at 3:00 p.m. on weekdays and will be open in summer at 10:00 a.m. People are charged by the hour when they come in to jump and it is somewhere in the range of$12.00 for the first hour and$6.00 for every consecutive hour after that. Mr. Beck stated he plans on hiring about 55 people of which 5 will be managers. It will be approximately 50,000 square feet at 900 Busch Parkway. Mr. Beck reviewed the parking analysis stating one of the big attractions for this building was that it had a very large parking lot. He noted he has run into occasional parking problems in Carol Stream when they have specific weekdays when kids are off and neighboring businesses are still open. This parking lot in Buffalo Grove is very large which is what attracted him to the site. Mr. Beck stated birthday parties will be a big part of their weekend business and they can host multiple birthday parties at the same time. Mr. Beck presented computer diagrams of his court noting he had five courts. He stated a person could jump off the angled walls as well as regular trampolines. He noted he has separate courts divided by age groups. He further noted the dodge ball court which is a big hit with kids. It is basically a trampoline where the kids bounce and then throw balls at each other. He stated they have nets above the pads so that balls and people cannot fall out. He pointed out the foam pit which is another big hit with kids. Mr. Beck stated they will outsource food for birthday parties although they will have food and drinks in vending machines. He stated they show a safety video before people go into the warehouse. He stated it is a 3 minutes long video designed to make sure that people understand what to do or not to do. He stated they also have a court monitor which is a person in a referee shirt at each of the courts to make sure the kids are not getting out of control. They also have railings and safety netting in place so that people cannot fall off the trampoline. Mr. Beck noted these trampolines are 4 feet off the ground with a 4 foot platform so there is a nice level surface between the ground they are walking on and the trampolines. He reviewed the proposed layout for the Buffalo Grove facility which is slightly larger than the Carol Stream facility and will also have two dodge ball courts so he can separate kids into age classifications. Mr. Beck noted this building is ideally suited as it has very large bathrooms, a nice office space and it is mostly warehouse. He noted they are taking about 44 percent of this building. Chairman Smith asked for clarification on the special use criteria. Buffalo Grove Plan Commission-Public Hearing-May 4, 2011-Page 2 Mr. Beck stated this facility will definitely serve the public convenience at the location. He stated kids will come from a long distance to come here. Mr. Beck stated the location and size of the special use fits this use in particular the parking. Mr. Beck stated there will be no diminishing value of other properties in the area as this is mostly an industrial park and most of the people in this industrial park are going to be 8-5 pm Monday through Friday and w\he will be heavy Friday evening through the weekend. About the only time the neighbors will hear them at all will be during spring break and school holidays when kids are off from school. Mr. Beck noted there are already adequate utilities and access roads as the building already exists. Mr. Beck noted there would be no hindrance to development in the area as it is mostly all build up already. Mr. Beck stated parking is more than adequate. Commissioner Stark asked for the total number of available parking spaces. Mr. Beck stated there will be a total of 168 in the east parking lot. He noted he would probably not be using the south parking lot but what will probably happen is the other tenant in the building will use the south lot for Monday through Friday 8-5 business. Commissioner Stark asked how birthday party participants would be separated from the rest of the public on the trampolines. Mr. Beck stated everyone will be together and the reason for that is the courts need to be segregated by age groups. Commissioner Stark asked how the court monitors operate. Mr. Beck stated they are specifically looking for people not following the rules and they have a whistle they blow when people are misbehaving. They are there mainly to make sure people are not getting out of control. Commissioner Stark asked about the waiver and who is signing. Mr. Beck stated if you are over 18 you sign yourself. If under 18 a legal guardian or parent must sign the waiver for the child. Commissioner Myer asked how many courts or trampolines are assigned to one monitor. Mr. Beck stated they usually do one court per person. On a really slow weekday they may have one monitor watch two courts. Buffalo Grove Plan Commission-Public Hearing-May 4, 2011-Page 3 Commissioner Myer asked if there are an average number of trampolines per court. Mr. Beck stated it varies. He noted each one is a slightly different size and he has made larger squares for the larger kids so that has fewer squares on it that the court right next to it. Commissioner Myer asked if there are certain weight limitations for the netting to support. Mr. Beck stated he does not know that figure off the top of his head but it is very high. He also noted it is a fireproof and very strong safety netting. He also noted he could get the number if necessary. Commissioner Myer noted we all come in different shapes and sizes and some are larger than others. To that point, besides just an age differentiation, is there anything relative to certain weight restrictions. Mr. Beck noted they had thought about doing it by weight but the problem is when you ask children how much they weigh they are not always sure. They do, however, always know their age. Commissioner Myer asked about staff training. Mr. Beck noted they are taken to an orientation and a manager stays with them for the first two days of training to go over what they should be watching for. Commissioner Myer asked if customers are instructed on a certain way to land in the foam pit or if there are any safety concerns with that. Mr. Beck stated they are not told how to jump into the foam pit. They quickly figure it out themselves and they do need to be careful. He noted they talk about that when they have the safety video on. He noted it is necessary for them to get forward momentum so that they land in the foam pit. Commissioner Myer asked if there have been any accidents in that particular arena. Mr. Beck stated they have had a few accidents in the foam pit consisting of mostly bloody noses. Commissioner Bocek noted the parking analysis seems to show about 75 spaces during peak times. She asked if there is any kind of overlap. Mr. Beck stated it is somewhat of a gray area as he has not been through a summer yet at his Carol Stream facility so he did somewhat guess. He does know the weekends and it is certainly Friday night, Saturday and Sunday which are the busiest times. He state he is projecting that the most parking they will need will be in the middle of the day on a Saturday. Buffalo Grove Plan Commission-Public Hearing-May 4, 2011-Page 4 Commissioner Bocek asked what the landlord actually allows for parking. She noted that if they lease the other side of the space she wonders if that tenant would be short parking. Mr. Beck stated the lease states he has use of all the unused parking after 5pm on any evening and on the weekends. Commissioner Bocek noted her concern with the red padding on the sides of the trampolines and wonders if it is enough to prevent a head injury of someone falls over. Mr. Beck stated they have not had any problem with head injuries. He noted there is a steel beam underneath there with a nice 2 inch pad on top of that. He stated they find most injuries are happening as they are jumping on the trampolines and land their foot wrong on the black jumping surface. He noted that is the majority of the injuries that happen. Commissioner Bocek asked how many injuries are reported on a monthly basis. Mr. Beck stated the injury rate, which is the most accurate number, is at .2 percent, meaning out of 1,000 people coming through the door, 2 have some kind of injury. He noted he had a comparison handout to baseball, softball, soccer and football that show injury rates for those sports are higher. Commissioner Bocek asked if there is an agreement with the landlord for shared parking if a new tenant also needs more evening driven parking needs. Mr. Beck stated there are currently two tenants in the building in Carol Stream which are both 8- 5 Monday through Friday so they have had few problems. During spring break and school holidays a great many kids come and the parking does overflow. He noted they now have sign indicating where they can park and it has all been worked out. Commissioner Bocek asked what age group is the primary customer. Mr. Beck stated it is a very wide range from 3 to 25 year olds. Commissioner Johnson asked if the trampolines are built to any industry standards and how they are inspected. Mr. Beck stated they inspect the trampolines themselves. They are 4 inch tubular steel put together by him. The steel frame cannot get damaged. The Achilles heel is the jumping surfaces themselves. They have ripped slowly so they have seen ahead of time that there is a problem and they replace them. Commissioner Johnson asked how many of the 50 plus employees are on each shift. Mr. Beck stated it depends on the day of the week. Weekends have a lot more employees. He stated the weekdays will have anywhere from 8-12 employees working and the weekends will have up to 20. Buffalo Grove Plan Commission-Public Hearing-May 4, 2011-Page 5 Commissioner Weinstein stated he was somewhat put off by the web site stating the business would be opening in Buffalo Grove this summer. Commissioner Weinstein asked about the safety video that would be shown. Mr. Beck stated he and staff made the video and he wanted it that way so that he could show what to specifically be careful about. Commissioner Weinstein asked about the training given to the employees. Mr. Beck stated there is an orientation process for everyone they hire. Specifically the court monitors are watched for two full shifts with a manager. They are specifically watching for people getting out of control on trampolines as they jump too high and too fast and too hard. Commissioner Weinstein asked for more specifics on the safety netting such as who makes it, how often it is inspected. Mr. Beck stated it is very heavy duty expensive netting that is fire proof and designed so that no one will fall on the back side. It is held together with cables along the frame of the trampoline. He noted he does not have all the specs on it but could get it to the Commission if they would like. Commissioner Weinstein noted that as a special use the Commission has the right to impose some conditions and one of his concerns is that some of these conditions will be put into an approval. Commissioner Weinstein asked about the need for surveillance cameras. Mr. Beck stated his greatest worry is that when parents drop off large groups of kids a kid might disappear. If it is all on surveillance you can always go to the tape and see who and what. Commissioner Weinstein asked if any adult can sign a waiver form for a child or if it needs to be a parent. Mr. Beck stated only a parent can sign a form. Commissioner Weinstein asked if there are any handicapped participants. Mr. Beck stated no but they will be putting in a handicapped ramp at this facility. It is usually for older adults who come to watch their grandchildren on the trampolines. Commissioner Weinstein noted that the handicapped spots are all on the south lot and if the main entrance is on the east side of the building it may call for a spot or two for handicappers on that side also. Buffalo Grove Plan Commission-Public Hearing-May 4, 2011-Page 6 Mr. Beck agreed. Commissioner Cohn asked if this industry is at all regulated. Mr. Beck stated no. Commissioner Cohn asked if there is an industry organization for this kind of business that sets standards of safety. Mr. Beck stated no. Commissioner Cohn asked if there was any kind of licensing for employees of this business. Mr. Beck stated all managers have had first aid and CPR training. Commissioner Cohn asked why Mr. Beck came to Illinois with a Washington state business instead of creating a company in Illinois. Mr. Beck stated he lives in Seattle and incorporated in the State of Wyoming and he has a business in Carol Stream. Commissioner Cohn asked if Mr. Beck had consulted with people who had been in this business for longer than six months before putting together the safety video. Mr. Beck stated no and no one would consult with him if he had asked since other businesses look at him as competition. Commissioner Cohn asked if there are any neutral experts in the industry outside of competition who can be turned to. Mr. Beck stated no. Commissioner Cohn asked how they know the kids are really paying attention when watching the safety video and really understanding how to be safe. Mr. Beck stated they have a giant TV and a lot of sound to capture their attention. Commissioner Cohn asked if there have been other injuries besides twisted ankles and bloody notes and if anyone has ever gone to the hospital. Mr. Beck stated they have had some who have gone to the hospital. He noted they have had 15 serious injuries in Carol Stream. He considers an injury serious if they call an ambulance. He noted these were for broken arms, a broken leg, but mostly twisted ankles. He noted what is tough to control are those who have previous injuries and come in and jump like crazy. They should not be there but they cannot control that. Buffalo Grove Plan Commission-Public Hearing-May 4, 2011-Page 7 Commissioner Cohn asked if special insurance is necessary. Mr. Beck stated yes and liability insurance is the key to have. Commissioner Cohn asked if he has ever had to make a claim for any of these injuries. Mr. Beck said no. Commissioner Myer asked if people have had to be removed from the facility. Mr. Beck stated very rarely. He noted it was usually kids who were trying to stay after their expired time or they were just rough housing in general. Commissioner Myer asked what they do to remove them. Mr. Beck noted they warn them that what they are doing is wrong and then they watch them to see if they continue. If they continue they are asked to leave. Commissioner Myer asked what happens if the parents have dropped them off and left. Mr. Beck noted they have to wait in the lobby until picked up. Commissioner Stark asked why they have come here to Illinois to open this business and not somewhere closer out west. Mr. Beck stated he has lots of ties in Chicago as he lived here with his parents. He further noted he was looking specifically for a major metropolitan area that had a lot of people and he physically wanted to get away from his other competitors. Chairman Smith noted the first criteria of the special use regarding the health and safety of the public is important and asked if Mr. Beck asked what kind of first aid equipment was available at the facility. Mr. Beck stated they would call 911 if something were to happen. Chairman Smith asked how many times 911 had been called at the Carol Stream facility. Mr. Beck stated they have had no head injuries and one neck injury in Carol Stream and they called 911. Chairman Smith asked how many times the paramedics had been called at the Carol Stream facility over the last 7 months. Mr. Beck stated it was 15 times. Buffalo Grove Plan Commission-Public Hearing-May 4, 2011-Page 8 Chairman Smith asked Mr. Pfeil if the Buffalo Grove paramedics had verified that number with Carol Stream. Mr. Pfeil stated that Office Newton of the Buffalo Grove Police Department made contact with Carol Stream in early April and the report to Chief Balinski was that he had been advised that since its opening in November 2010 there had been no requests for police service. He also has no reports from the fire department regarding the history in Carol Stream. Mr. Sohn stated he is a former ISA State Palm Horse Champion. Trampoline use is a great source of training when used properly under close supervision by a coach. Mr. Sohn stated he now sells commercial insurance and sells gymnastic schools. He stated the use of trampolines requires supervision and competent instruction and proper equipment and safety measures in an environment where these requirements can be met. USA Gymnastics only endorses the use of trampolines in properly supervised professional oriented programs directed by USA Gymnastics professional members. Mr. Sohn distributed a pamphlet from the USA Gymnastics safety manual and noted all the necessary requirements for trampoline uses noting that none of these requirements are being used by trampoline parks. Mr. Sohn reviewed the waiver forms being used noted that you are basically signing off that employees will not be doing anything for you. Mr. Sohn further noted that at the Carol Stream facility from its opening through March 5th there were 13 calls requiring EMS treatment. He noted he has also learned they are now starting to use private ambulance service instead of calling 911. Mr. Sohn noted there is no instruction in these types of facilities regarding the use of a pit. Diving into a pit will kill you and you need to land feet first. He noted a loose foam pit needs to be flushed every 30-40 times to keep it fluffy and safe. Commissioner Cohn asked why Mr. Sohn came here tonight. Mr. Sohn stated he just does not want to see a kid become a paraplegic and it will happen in these facilities. Commissioner Khan stated that the USA Gymnastics manual reads much like the instructions on the back of many medicines sold throughout the country. He noted that even driving daily is one of the most dangerous activities we all take part in. He stated that it possibly is a shared responsibility between the owners of these facilities and the parents who allow their kids to take part in these activities. Mr. Sohn read a statement in response to Commissioner Khan's statement. He said the concept is great. Promote the activity in support of the trampoline. Your methods are dangerous and you are treating and promoting profiting from the trampoline by using it as a toy. A trampoline is a Buffalo Grove Plan Commission-Public Hearing-May 4, 2011-Page 9 piece of apparatus and such a device used for a purpose. The most important ingredient in the rush to get rich that is missing is qualified people to operate the facilities. The dangerous approach that you are promoting is guaranteed to lead to catastrophic injuries and has already done so at one of the original parks. Please look to your conscience and think about the risks you are subjecting all of these unsuspecting children and uneducated adults. Uneducated adults are attracted to something that is shiny, big, new and attractive. When using a trampoline irresponsibly serious injuries are going to happen at an unreasonably high level. Unfortunately common sense flies out the window when obscene profits are dangling before us. You are selling out your soul for the money. The trampoline parks of the 50's and 60's died for these reasons. Mr. Sohn stated trampolines are a great training tool under the right directions only. Mr. Beck stated every year 27,000 kids go to the emergency room from traditional trampoline facilities. So saying that we are very dangerous and they are very safe is completely untrue. He stated they have a vested interest in him not opening this facility. Mr. Donald McPherson, 2 South 581 Danbury Drive, Glen Ellyn, Illinois stated he has owned several gymnastic schools over the past 33 years and currently has the longest open school in the State of Illinois. He sits on the Illinois committee for USA Gymnastics and is the safety chairman for the national committee. He is also a recognized expert in the United States and Canada and has testified in many courts across the country and Canada including the Supreme Court. Mr. McPherson responded to Commissioner Khan's medical analogy by stating that the public has a reasonable expectation to be protected from certain things. That means when parents bring their children to a place like this there has to be a series of parts in place and in the event a child gets hurt they will be attended to properly. Mr. McPherson stated he has been at the Carol Stream facility over 20 times since it opened. He described the safety video he had observed as being totally inadequate. He then noted a father of a three year old bouncing on the trampoline with his child. This is double bouncing and extremely dangerous to the child. At the second deck he observed 37 kids of all ages bouncing on one trampoline checkerboard style. It is not even a question of if but of when a serious injury or death occurs. The next deck was for dodge ball where balls are thrown to someone on another trampoline. Two brothers were on different trampolines and when the ball was thrown it hit one of the brothers. Also, the foam pit was compacted and hard as a rock. Mr. McPherson stated that on more than one occasion he saw teenagers who reeked of alcohol and marijuana at Carol Stream. Another observation were the various piercings on some of the kids who were allowed into the loose foam pit. These piercings can be ripped off and are very dangerous. He also noted the release forms are falsely signed by the teens in the parking lot and this needs to be prevented. Buffalo Grove Plan Commission-Public Hearing-May 4, 2011-Page 10 Mr. McPherson noted the Wyoming incorporation should be checked out as they are probably layered. An attorney would have to pierce the corporate veil because insurance may not be sufficient. Mr. McPherson stated this facility is a public hazard. Commissioner Bocek asked why Mr. McPherson is not working harder on a state level or nationwide toward safety regulations for this type of athletics or recreational activity. Mr. McPherson stated he has been with his state legislator and it is a very long process which he is about to embark on. Commissioner Bocek asked Mr. McPherson if he has tried to approach Mr. Beck to see if they could create a set of guidelines and safety precautions to help improve the situation. Mr. McPherson stated that usually he is contacted by the entire industry. Unfortunately after his four month long observance of the Carol Stream facility he has nothing to offer this industry because it starts with the safety manual where only one person can bounce on a trampoline at a time. There is no revenue stream in that and therefore have nothing to offer them. Commissioner Stark asked of Mr. McPherson gave this presentation to Carol Stream. Mr. McPherson stated he was never called about it. Commissioner Stark asked how he knows about this facility. Mr. McPherson stated he originally saw the website started by Xtreme Trampolines. A few days later he received a call from a doctor at DuPage Hospital. Mr. Raysa noted written documents had been submitted by Mr. McPherson to Mr. Pfeil and wonders what those were. Mr. McPherson noted he submitted his CV, USA position statement on trampoline use and a technique article for fire and rescue personnel and a position statement from the American Association of Orthopedic surgeons. It was all sent to Mr. Pfeil. Mr. Beck passed out a handout of injuries of children in various sports noting injuries of children in his industry compared to major sports such as baseball, softball, soccer and football. This was a report put out by the American Academy of Pediatric Journals. He stated that compared to a lot of the other sports, and specifically soccer, there are 21 injuries per thousand soccer games. At his facility it is 2 injuries per thousand. Mr. Beck noted there were so many inaccuracies stated by Mr. McPherson that he cannot even begin to address them. He invited the Commission to come to his facility at Carol Stream to see for themselves what is happening there. Buffalo Grove Plan Commission-Public Hearing-May 4, 2011-Page 11 Commissioner Cohn asked if there is any statistics on severity type of injury. Mr. Beck stated he is including every injury and noted if they get someone an ice pack and they have to sit down they consider that an injury. Commissioner Bocek asked where these statistics came from. She further noted that he should be addressing the fact that it has been alleged that the management team is very young and inexperienced and that the safety manual does not really address most of the safety issues. Mr. Beck stated Mr. McPherson has so very many things to say he cannot address all of them and asked that everyone come to his facility and judge for themselves. Mr. Beck asked which specific allegations he should address. Commissioner Bocek noted things like the multiple kids on one trampoline, the fact that there is no supervision and the fact that the manager is actually the person who works at the front desk and the fact that employees are not really trained to handle the injuries that happen on the trampoline. Mr. Beck stated they only allow one person per court and that is also on the safety video. Sometimes they do not do that in which case if caught they blow the whistle and make them stop. He noted they cannot, however, catch ever single case. He stated their managers are not working the front counter. There is specific staff to work the front counter. He noted he has a manager that is in an office off the front counter whose job it is to rotate through the facility and make sure everything is going OK. They are floating around the facility. On busy days they will have two managers to watch. These managers have been through CPR and first aid training. Commissioner Bocek asked if Mr. Beck had read the guidelines highlighted by Mr. McPherson from the USA Gymnastics safety guide. Mr. Beck stated he did skim through it. Commissioner Khan asked how much time Mr. Beck has spent at the Carol Stream facility since its opening. Mr. Beck stated he is there about 50 per cent of the time. Commissioner Khan asked if the 5 managers were actually full time people or part timers. Mr. Beck stated they have lots of different cases although all managers are over the age of 18. Many are in community colleges and some are in high school but managers are all full time. Commissioner Khan asked how kids using drugs have been handled. Mr. Beck stated they do not drug test or breathalyze anyone. If they find a problem they just kick them out. Buffalo Grove Plan Commission-Public Hearing-May 4, 2011-Page 12 Chairman Smith asked if the safety video shows anything about the proper way to land in the pit. Mr. Beck stated they mention that they be sure to have forward momentum going into the foam pits. They do not talk about the way they land. He noted he does not agree with the previous statement that there is only one way to land in the pit. Commissioner Johnson asked if the same safety video is shown to the 3 year olds as to the 18 year olds. Mr. Beck stated there is only one video. Commissioner Myer asked if piercings are addressed. Mr. Beck stated they are told to take off glasses and metal objects and any sharp objects should also be taken off. Ms. Monica Kubicek, 443 Douglas Drive, Lake Forest stated indoor activities are needed for kids especially in the winter. She took her kids to the Carol Stream facility and stated there is a safety issue with kids drinking in the parking lot and wonders if anyone is actually watching the cameras in the parking lot. She stated the night she was there there were over 300 kids there with only five trampolines. There is a trampoline for ages 3-7 which had about 8 kids there. So for the other four trampolines there were at least 50 kids jumping on them. There is one person monitoring each trampoline and there was one teenager per court watching over 60 kids jumping on the trampolines. It would have been very difficult to even see if there was an injury with so many kids around. Ms. Kubicek stated the monitoring when you enter is by color. She does not know how they control for how many kids are in there. Also people at the counter do not control kids going in and out no matter what age. While they were there one girl did hit her head and she went to the bathroom while one of the managers was looking for a first aid kit. There was no control and a lot of pandemonium. Mr. Martin Sussman asked how a person can open a new business here and live 2000 miles away from that business and keep control of it. Mr. McPherson stated he has several published papers that have to do with gymnastics and safety in the industry which are used all over the country. He is also a safety certifier who certifies all the coaches in this country and he is stating and testifying that there is only one safe way to enter a pit and that is feet first. Trustee Sussman asked if Mr. Beck had referred to any other written material or handbooks or safety information before opening the establishment. Mr. Beck stated no. Buffalo Grove Plan Commission-Public Hearing-May 4, 2011-Page 13 Trustee Sussman stated in comparing what Mr. Khan said about medication to safety, there is a big discrepancy. When she takes a pill she reads about all of the possible side effects. If she has any of these side effects she calls her doctor or she stops taking the pill immediately. When talking about safety here we are saying that once a child is hurt there is no turning back. She noted she would like to see the 3 minute safety video. She also stated it seems absurd that one video exists for a 3 year old up to a 24 year old. There is no way for all these people to watch the same video. Also, she stated that jumping into a foam pit is an accident waiting to happen. She further noted that the differences even between a 3 year old to a 7 year old are extremely vast. Trustee Stein asked what the inspection entails and how frequently inspections are done. Mr. Beck stated he inspects once a week underneath and on the sides The most important spot is underneath and it is inspected weekly. Trustee Stein asked how frequently the foam is changed out in the pit. Mr. Beck stated they rotate the foam once about every two weeks. Trustee Stein asked what the protocol is for the pit if someone bleeds there. Mr. Beck stated they have to throw away anything with blood on it and put new in. Trustee Terson asked if Mr. Beck is open to the idea of making a new video or two to address the issue of younger children versus older and such. Mr. Beck stated they can do that and they would have to think about how many different groups to divide that into. He would be amenable to that as long as it is a reasonable number of groups. Trustee Terson asked if Mr. Beck would be willing to change the way he administers the foam pit or gives direction or instruction to someone who has never been there and improving safety conditions in the foam pit. Mr. Beck stated yes. Trustee Terson asked if USA Gymnastics has a position on a facility such as Buffalo Grove Gymnastics doing birthday parties and such. Mr. McPherson stated the difference is the coaches there are certified and have been trained. Even if it is a 17 year old boy or girl they are gymnasts who have had specialized training. Trustee Terson asked what makes it safer for his son to jump in the foam pit at Buffalo Grove Gymnastics versus Xtreme Trampoline. Mr. Greg Didech, 100 Lake Boulevard, Buffalo Grove, stated they have one coach per 10 kids. They do no flipping and it is a fun situation. It is swinging in the ring and jumping into a pit, doing parachute and that is about it. Buffalo Grove Plan Commission-Public Hearing-May 4, 2011-Page 14 Trustee Terson asked if trampoline parks are illegal anywhere. Mr. Mc Pherson stated they should be allowed in its present form anywhere in the country unless it can be with supervised personnel that have years of training. Trustee Terson stated he is curious what the percentage of total participants are that have been injured in other activities, some athletic and some recreational such as a facility like Pump It Up, soccer, BGRA baseball, Bill's Football, laser tag at ESkape, etc. Some of the things that teenagers are doing in parking lots at some of these facilities have nothing to do with the activity in that place of business. We must ask ourselves if we are going to legislate parenting. Trustee Terson noted that children get hurt and even killed in many sports allowed in Buffalo Grove. Anyone can buy a trampoline and set it up in their backyard and there is nothing to stop it. Commissioner Cohn noted his daughter goes to Buffalo Grove Gymnastics and has had a birthday party there. He stated in the pit there is a high school gymnast as well as above the pit. He stated it is not anything dangerous and this business is a totally different world. Mr. Beck stated he truly wants to apologize for putting his name on the website and did not put it out there presuming that he would get approval. He noted he had to get it up there to scare away his competitors. There being no further comments or questions from anyone else present, Chairman Smith closed the public hearing at 10:25 p.m. Respectfully submitted, Fay Rubin, Recording Secretary APPROVED BY: ERIC SMITH, Chair Buffalo Grove Plan Commission-Public Hearing-May 4, 2011-Page 15 ORDINANCE 2011-33 AN ORDINANCE TO CREATE CHAPTER 22 BUSINESSES, ARTICLE XVIII. AMUSEMENTS, DIVISION 1 TRAMPOLINE CENTERS, SECTIONS 22-610 THROUGH 22-623 AND APPENDIX D FEE SCHEDULE, TO THE NILES CODE OF ORDINANCES, VILLAGE OF NILES NOW, THEREFORE, BE IT ORDAINED, by the President and the Board of Trustees of the Village of Niles, Cook County, Illinois, as follows: SECTION 1: Chapter 22 Business, Article XVIII. Amusements, Division 1. Trampoline Centers, Section 22-610 through 22-623 shall be created as follows: Sec. 22-610. Definitions For the purpose of this chapter, certain terms used herein are defined as follows: Trampoline shall mean a device consisting of a bed of canvas, fabric, or other material attached to a framework by springs, rubber coils, or other elastic material upon which a person can jump, bounce, or perform acrobatic tumbling Trampoline center shall mean any of business open to the public for the purpose of offering the use of a trampoline at a price. To use a trampoline shall mean to jump, bounce, or tumble, or otherwise perform tricks, stunts, or acrobatics upon, or otherwise use, such trampoline. Supervisor shall mean a person trained and experienced in the supervision and control of persons in the use of trampolines as provided herein. Spotter shall mean a person in close proximity to a trampoline whose function is to assist and protect the safety of another person while the latter is using a trampoline. To operate a trampoline center shall mean to manage, conduct, maintain, carry on, or own the business of operatinga trampoline center. Sec. 22-611. Business License; Requirement; Application. It shall be unlawful for any person, partnership, or corporation to operate a commercial trampoline center within the corporate limits of Niles Illinois, without first having Ordinance 2011-33 obtained a business license. Application for the business license shall be made to the Community Development Director upon forms to be supplied by the Village, containing the following information: (a)Name and address of the applicant; (b) Business capacity of applicant(corporation, partnership, sole proprietor, or other (c)Name and address of manager; (d) Location of proposed facility; (e)Number of trampolines to be located at each center; (f) Such other information respecting the proposed facility as may be required by either the Director of Community Development or by the building official. Sec. 22-612. Special Buildiniz Permit; Application and Plans. Every person, partnership, or corporation who locates and constructs a commercial trampoline center within the co orate limits shall first procure a special permit from the Director of Community Development Each such application shall be accompanied by two sets of plans and specifications, each page of which shall be appropriately identified as to name of applicant and location of facility and signedy the applicant and showing, to the satisfaction of the building official, the following: (a) The plot plan or layout of the components of the facility, includingsize, ize, location, and height of all trampolines (including bed and framing), buildings, seating, fences and other structures, lighting, entrances and exits, landscaping, off-street parking facilities, and the like. (b) Elevation plan showing cross-section in detail of typical trampoline equipment in place, including excavation, structural support and manner of installation, and indicating the size and nature of construction materials. (c)Specifications showing type and manufacturer of trampoline equipment and padding, including materials of construction, capacity, and the like. (Manufacturer's specifications, if complete, may be submitted for this purpose.) The applicant for such permit shall pay a fee as found in Appendix D Sec.18-2 for such permit which shall be paid before the permit is issue. No permit shall be issued within any district in which such commercial trampoline center is prohibited by the zoning ordinance as it now exists or may hereafter be amended. If the Director of Community Development is satisfied that the application for permit and accompanying documents and the proposed trampoline center conform to the requirements of this chapter and other applicable laws, and that the prescribed fees have been paid, the Director of Community Development shall issue a special building_permit there for to the applicant. Such permit may be in the form of a city building permit whose caption has been amended by the Department of Community Development to read "building permit--trampoline, "in which case such permit, when issued, shall constitute any required building permit for construction under the building code. Nothing herein shall be deemed to relieve the 2 Ordinance 2011-33 gpplicant of complying with any applicable permit fee or permit application requirements contained in the building code or other ordinances of the Village of Niles Sec. 22-613. Amendment of Plans. Any person who desires to make any addition to, or change or alteration in a trampoline center or any part which is not shown on or in conformity with plans and specifications previously filed by such person as required in Section 22-612, shall first file an application for an amended permit accompanied by ppropriate amended plans and specifications showing such change or changes. The fee for filingsuch uch application shall be found in Appendix D Sec. 18-2. Sec. 22-614. Construction to Comply with Plans. After issuance of a permit, no person shall construct, install, or operate a trampoline center which is, or any portion or facility of which is designed or constructed other than in accordance with the plans and specifications on file with the building official and upon which a permit or amended permit has been issued. Sec. 22-615. Construction and Installation Specifications. It shall be unlawful for any person to operate a trampoline center unless: (a)The minimum distance from any trampoline, measured from the outside dimension of the frame, to any other trampoline or structure or other obstruction, shall be at least five feet at the ends and four feet at the sides and around the corners. (b) There shall be maintained above each trampoline a clearance of twenty five feet from any ceiling,roof, wire, or other overhead obstruction. (c) The trampoline apparatus shall be of qualityqpproved by the National Collegiate Athletic Association and the Amateur Athletic Union. (d) The rigid framework of each trampoline shall be completely covered at the ends, sides, and corners with padding approved by the National Collegiate Athletic Association and the Amateur Athletic Union. (e)The center of each trampoline bed shall be clearly marked with a cross or bull's-eye. (f Each trampoline shall be rigidly installed to prevent shifting of the equipment while in use. (g All trampoline equipment, including the bed, springs, frame, and padding shall be maintained in a good state of repair. 3 Ordinance 2011-33 (h) The ground or floor area between and around all trampolines up to the distances described in subparagraph(a) shall be covered with a minimum of one and one-half inches of pea gravel in the case of bare ground, or three inches in the case of hard surfaces such as concrete or asphalt. A substitute covering material may be used if it is approved by the Director of Community Development as having equivalent or better shock absorbent characteristics. (i)An outdoor trampoline center(excluding that portion devoted to off-street parking.) shall be completely surround by a fence of at least five feet in height, or by any structure equivalent thereto. (j) There shall be conveniently located up on the premises a telephone available for emergency use at all times. There shall be conspicuously posted on or near such telephone the phone number of available emergency medical service and of the Fire Department and Police Department. W There shall be kept on the premises at all times a fully stocked first aid kit at least equivalent to the American Red Cross 16-unit field cabinet, and in addition, two standard size wool blankets. (1) Permanent and separate toilet and wash basin facilities shall be provided on the premises for both men and women. (m)Any trampoline center which is open to the public after sunset shall provide sufficient lighting to uniformly illuminate each trampoline bed with alight intensity of not less than five foot-candles. No lighting shall be installed in such a manner as to reasonably be disturbing or annoyingto near by occupier of property or hazardous to passing motorists. Sec. 22-616. Hours of Operation. It shall be unlawful to permit any such trampoline center to remain open to the public between the hours of 11:00 p.m. to 8:00 a.m., or to permit or otherwise allow any overhead lights to remain on after 11:30 p.m. Sec. 22-617. Supervisor; Qualifications. (a) It shall be unlawful for any person to operate a trampoline center unless there be present at the trampoline center at all times it is open to the public a supervisor devoting his or her entire time and attention to the activity on the trampoline or trampolines. There shall be one supervisor on duty for each twelve trampolines, or fraction thereof, in use. (b) It shall be unlawful for any person to be appointed or employed to act as a supervisor unless suchperson: 4 Ordinance 2011-33 (1) is at least twenty-one years of age (2) is of good character; (3) knows the safety requirements of this Division; (4)has completed a standard American Red Cross course in first aid or its equivalent and holds a valid certificate evidencing such fact; (5) Has demonstrated the ability to competently perform the following trampoline maneuvers: feet bounce, knees bounce, seat drop, front drop, back drop, hands and knees bounce. Sec. 22-618. Operation of Trampoline. (a) It shall be unlawful for any person who operates a trampoline center, or any supervisor or employee thereof, to permit or otherwise allow: (1)More than one person to use a trampoline at any one time; (2)Any person to use any trampoline otherwise than in accordance with accepted gymnastic practice relating to such use; (3) Any person to bounce, or attempt to bounce, from one trampoline to another, or to jump, or attempt to jump onto or off a trampoline. (4) Any person to perform advanced tricks, stunts, or acrobatics, such as the somersault, twist, or any variation or variations thereof on any trampoline, unless there be present and observing and ready to assist at least one supervisor or two spotters. (5) Any child under seven years to use a trampoline unless there is present and observing and ready to assist, the parent or guardian of such child, or a responsible person designated by such parent or guardian or a supervisor. (6) Any person to bring any food or beverage upon, or to eat any food or drink any beverage, upon the premises of an trampoline area. (7) Smoke upon the premises of a trampoline center. (b) It shall be unlawful for any person to: (1)Use a trampoline while another person is using the same trampoline. (2) Bounce, or attempt to bounce, from one trampoline to another, or to jump, or attempt to jump onto or off a trampoline. Everyone using a trampoline shall be required to walk onto the trampoline or to walk off the trampoline. (3) Perform advanced tricks, stunts, or acrobatics, such as the somersault, twist, or any variation or variations thereof, unless permission has been secured from the manager or supervisor of the trampoline center then on duty. (4) Knowingly use any trampoline otherwise than in accordance with accepted gymnastic practice relating to such use. (5) Eat any food, or drink any beverage, upon the trampoline area of any trampoline center. 5 Ordinance 2011-33 (c)Nothing in this section shall be deemed to prevent any person who operates a trampoline center, or any Lupervisor or employee thereof, from doing any of the acts mentioned in subsection(b) in the performance of assigned duties. Sec. 22-619. Posting Safety Rules. It shall be unlawful for My person to operate a trampoline center unless there shall be posted in one or more conspicuous and well-lighted places a sign or signs prominently displaying the substance of the rules for the use of trampolines contained in this Division hereof, as they apply to users of trampolines Nothing herein is intended to preclude the posting of any other safely rules. Sec. 22-620. Liability Insurance. Before any certificate of registration is issued for any trampoline center,the applicant there for shall deposit with the Director of Community Development a certificate of liability insurance coverage in an amount not less than $3,000,000.00 for bodily inim or death per occurrence. Such insurance shall include a provision saving harmless the Village of Niles from any and all liabilities or causes of action which might arise from the operation of such trampoline center. Such certificate shall be approved by the Village Attorney of Niles and shall provide that it cannot be cancelled until ten days written notice of such cancellation shall have been filed with the Village Clerk. Sec. 22-621. Persons Prohibited. It shall be unlawful for any person who operates a trampoline center, or any supervisor or employee thereof, to knowingly harbor, admit or receive or permit to remain in or about such place any intoxicated person or any person under the influence of liquor or drugs. Sec. 22-622. Registration Certificate; Revocation or Suspension; Not Transferable. It shall be a condition of such business license that it ma b� e suspended or revoked at any time by the Director of Community Development for violation of any of the provisions of this Division or any related ordinances of the village. No person shall operate any trampoline center pursuant to a certificate of registration which has been suspended or revoked under this section. Such registration shall not be assignable or transferable. Sec. 22-623. Penalty for Violations. AU person upon whom a duty is placed by the provisions of this chapter who shall fail, neglect or refuse to perform such duty, or who shall violate any of the provisions of this chapter, shall be deemed guilty of a misdemeanor and Won conviction thereof shall be fined as found in Appendix D. Each day that a violation of this Division continues shall constitute a separate and distinct offense and shall be punishable as such. The penalty herein provided for shall be cumulative with and in addition to the revocation, cancellation, or suspension of the registration and permit elsewhere in this Division provided. 6 Ordinance 2011-33 APPENDIX D FEESCHEDULE Description Amount Section of This Code Chapter 22. Businesses Article XVIII. Amusements. Division 1. Trampoline Centers. Penalty Violations $500.00 22-623 SECTION 2: The provisions of this Ordinance are hereby declared to be severable. If any of these sections, provisions, sentences, clauses, phrases, or parts are held unconstitutional or void,the remainder of this Ordinance shall continue in full force and effect. SECTION 3: That all ordinances or parts of ordinances in conflict are hereby repealed to the extent of any such conflict. PASSED: This 24th day of May, 2011 AYES: 5 Hanusiak, LoVerde, Palicki, Preston, Przybylo NAYS: 0 ABSENT: 1 Hynes V' lage Clerk APPROVED by me this 25h day of May, 2011 c .p resident of the Village of Niles Cook County, Illinois ATTESTED AND FILED in my office this 25th day of May, 2011, and published in pamphlet form as provided by law in the Village of Niles, Illinois. Village Clerk 7 FIRST EQUITY GROUP, LLC FIRST EQUITY PROPERTY HOLDINGS,LLC May 5, 2011 Ms. Ghida Neukirch Deputy Village Manager Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL RE: Plaza at Buffalo Grove Plaza Enhancement Project NWC Dundee and Buffalo Grove Road Dear Ghida: First Equity Group respectively submits the enclosed Plaza at Buffalo Grove Plaza Enhancement Project overview for consideration by the Board of Trustees at the next available pre-Application conference. This submittal consists of a project narrative, a survey of the Plaza, site aerial photos, proposed site improvement plans, proposed building improvement plans/elevations, and a copy of the Traffic and Parking Study prepared for the proposed Plaza Enhancement Project. In general, the Plaza Enhancement Project consists of new site improvements associated with the creation of an outlot in the southeast corner of the Plaza (adjacent to the Mobil Gas Station), parking improvements, a facade improvement plan for the southwest wing of the Plaza (south of Dominick's) including the creation of an outdoor seating area, and the installation of traffic signal improvements at the Plaza entrance along Buffalo Grove Road. Although the improvements proposed under the Plaza Enhancement Project will be a significant improvement to the aesthetics and operations of the Plaza, we acknowledge the sensitivity and complexity of the proposal. Multiple Staff level meetings that have taken place have provided insight as to concerns associated with the proposed improvements, but is our belief that the improvements will be a significant improvement to the Plaza and that the proposed Plaza Enhancement Project is vital to the stability of the entire shopping center. In addition to significant infrastructure improvements being proposed, the project would provide a much needed boost to the existing tenants in the form of improved convenient parking and an increase in customer traffic as a result of the proposed improvements. Outlot Creation The proposed Plaza Enhancement Project consists of constructing a new, freestanding J.P. Morgan Chase Bank Branch on a to-be-created outlot in a portion of the existing parking field adjacent to the existing Exxon Mobil gas station at the intersection (proposed site plan attached for reference). The new branch layout would consist of an approximate 4,200sf building, 4 drive-thru lanes, reconfigured parking, signage, landscaping, and lot lighting. Chase Bank currently operates an in-store branch in Dominick's, and operations indicate that a free-standing full service branch with drive-thrus and ATM's is warranted — the existing in-store location is operating at capacity. The fact that the Dominick's in- store branch is as busy as it is indicates that numerous Buffalo Grove residents 150 North Wacker Drive,Suite 1717 Chicago,Illinois 60606 (312)857-7000 Telephone (312)857-7015 Facsimile Ms. Ghida Neukirch,Village of Buffalo Grove Pre-Application Conference Transmittal Letter, Page 2 are customers of the bank, and that a new, convenient, free-standing full service Chase would be welcomed by these customers. The location of the proposed outlot is in an area originally planned as a Dominick's Gas Station, but the gas station improvements were never pursued by Dominick's. The outlot is situated in an area of the Plaza where vehicles seldom park, and is strategically located as far away from tenants' entrances so as to not interfere with their day-to-day operations. The creation of the new outlot and Chase Bank facility will not reduce or displace any existing sales tax revenue currently being generated by the Plaza, and will actually generate revenue with the creation of a newly taxed/assessed real estate parcel. Parking Improvements/ Reconfiguration The proposed outlot will be situated in the existing parking field adjacent and north of the existing Mobil Gas Station at the northwest corner of the intersection. In order to construct the proposed improvements, a number of existing parking stalls will be eliminated, but supplemental parking will be provided elsewhere on- site to offset the loss of required parking stalls. A Parking and Traffic Study has been prepared by Gewalt Hamilton Engineers and is attached in this submittal. The center's overall parking count and configuration has been evaluated as part of the Study, and the Study supports the contention that the improvements proposed as part of the Plaza Enhancement Project do not adversely affect parking for the balance of the Plaza. Actual counts taken during peak weekend and daytime hours indicate that only about half of the number of existing parking stalls are utilized during these periods —the proposed improvements and parking reconfiguration will not adversely impact the parking provided for the Plaza. Plaza Facade Improvements In addition to the proposed outlot improvements, a new building facade on the western wing of the Plaza (south of Dominick's) is planned in order to create a new pedestrian oriented walkway, including an area for outdoor seasonal dining. These facade and walkway improvements will directly benefit tenants who occupy storefronts in this wing of the Plaza by offering more direct, convenient parking for customers instead of the configuration that exists today. The new pedestrian oriented walkway improvements include the removal of the existing dated storefront and the construction of a new, updated facade which complements the architecture of Dominick's (elevation attached). Planter boxes and seating will be provided along the frontage of this wing, and the seasonal outdoor dining area will provide use of an otherwise underutilized area of this wing adjacent to Dominick's. Traffic Signal Installation and Right-of-Way Improvements A 2002 Infrastructure Agreement required the installation of a traffic signal and corresponding improvements at the Plaza entrance on Buffalo Grove Road, once traffic warrants were met. The warrants were met, and although the Infrastructure Agreement required Dominick's to construct the improvements, the work has not been implemented. As part of the Plaza Enhancement Project, ownership of the Plaza will assume Dominick's obligation and will guarantee the installation of the required improvements in a form approved by the Village of Buffalo Grove. Ownership believes the installation of the signal improvements is vital to the Plaza and, as such, will assume Dominick's obligation and will ensure the signal improvements get installed. The traffic signal improvements are under 150 North Wacker Drive,Suite 1717 Chicago,Illinois 60606 (312)857-7000 Telephone (312)857-7015 Facsimile Ms. Ghida Neukirch,Village of Buffalo Grove Pre-Application Conference Transmittal Letter, Page 3 Cook County Highway Department jurisdiction and updates to plans previously prepared are required to incorporate current design standards. A permit will be applied for and approvals from Cook County will be pursued concurrent with the PUD amendment that is required by the Village. From the moment ownership acquired the Plaza in 1999, there has been a very cooperative relationship with the Village, which will continue. Over the years, Plaza ownership has responded to multiple Village requests to have certain improvements made to the center which not only addressed Village concerns, but also was beneficial for operations and tenants of the Plaza. This latest Plaza Enhancement Proposal will not only be beneficial to the Plaza tenants, when implemented, it will revitalize a core asset within the Buffalo Grove community. Please review the enclosed information and forward this submittal to Trustees for their review and consideration during the next available pre-Application Conference. If additional information is required to process this request, please contact my office and I will provide any outstanding information as soon as possible. Thank you, in advance, for your consideration. 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BUFFALO GROVE PLAZA ..._ Pnww:eaoieaae°oo a�ioie°zos�04ow uurtao croPe,u. ___ .._ 0 o z z � J o j % O 'o m cl: o m O Y oti Q H w w LL c=y Ta co LU F C � H a u cl: U.1 it I j, 9 �Pii Ylri �In i i � Ala N 0 z r 0 c� z x w 1 � 0 r D m a w > LL f m -�iis z 0 o z � J � O d� / lL — O o air IJ v r, "%d1/ ,r 1, �irr�./mrorrra. 00 0o Oca W u. /, %'//ri v ,o % ii/,ar,::r aiaiii!f%//%Ml///r�/G/%i9G//�l%! ////.. �; ,,,,,r,,,; /, ( / it rai rJ� '.rr ;'. 6 ,� 'p � ;, /r „il�yii/,li// r of/ i/r.// '/ / / r / //�/ J � /ii//%%i%G////i%//%////%l/r��rr�/i//%/lll/Ll,�«i,�%/I,�JI�u / YI //// r/ ��l/l�f 1'i/rill�jJlf,�ili«rff /air/%!,I I/ic;%/r /'lrlllrll%Ol%�lrllrr/ii6 �7%//l/Lira / cr a / N LU 3 r / AI % z 77nu A5'IItr'.S C MOW 9l / — — F, J AA C (L.�Lr., C ")IC'-V c r � — L..a l L'_L arra — UJ a „�'k y O r� O LL Ilk m //i;M Q / n I � . w i LL D 00 I a s l� n 3 s� a $a y m p n ya 8 z eter7'g a —are L---------- -- I I I I I 4e,1; qq � s'Ra�; � _.. .. s�r✓s s� surds z� 1 — - none ; mrw ra -► ` 1 o mm� T, ' fi3. am rt r r I I I I I I I 1 Pwz 1 ~ z o I surds ra my mz 1 4 1 1 N ' 1 s I 1 s30 S rz 1 1 L------------------------ ---J o s _ w i g 9 2 w = 1�1 = o a Onn a SIP 9 'sus °Dvi vsy e e m 9 z 9 n m 7C -` w m w s mm m w = x g w • 9 � � w • Gf n s ' k m Ar i � a e ..,.,.�.,.,��.,...m .........................�.�,...,...m....................... .._..... / ,..��. .,�.�ii� //% J j J� G? 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J U } � u CJ,�OJ U llt...........0 ...........................................................................0� .......... / I o wQo 0 I n u I I n> I u II I o I wLu a � III >zz O u '�..;J�I (D Lu Lu 000 .....:..... .......... .......... \ J C7 0 �00 LL uQ.LL<L m m m A i mm to ...................................... 26--0" 118--6,, !7-6"212'-5" ON o 11110111011IN flAf 'E 2 P as yVV NN HN 9114 f I GEWALT HAMILTON ASS CIIATIES, MC.. ----------------------------------- TRAFFIC PLANNING STUDY O N U 1_ T V N C E N G V N E E R 850 Forest Edge F7rive„''��+�rnon�Hills,11,60061. TO: Mr. Tom Lowe TI-11 847,478.9700 in F,nx 847.478.9701 First Equity Group, LLC 820 Lakeside side Drive,Suite 5,C'Pu nee,11,60031 Copy: Mr. Tim Meseck Tii i 847.855.1100 in, FAx 847.855.1 1 1.5 The Architects Partnershipwvr. 1��- �1g��,lc.r From: Bill Grieve, P.E., PTOE Dan Brinkman, P.E., PTOE Date: April 5, 2011 Subj ect: Proposed Chase Bank Buffalo Grove Plaza Buffalo Grove,Illinois PART L PROJECT CONTEXT AND SUMMARY STATEMENT GEwALT HAMILTON ASSOCIATES, INC. (GHA) has conducted a traffic planning and parking study for the above captioned project. Chase Bank proposes to construct an approximately 4,300 square foot branch building on an existing outlot of Buffalo Grove Plaza. In addition to the lobby space, three drive through lanes and an ATM lane are proposed for customer convenience. The following summarizes our findings and provides various recommendations for your consideration. Exhibits and Appendices referenced are conveniently located at the end of this document. Briefly summarizing, we believe that the additional traffic impacts and parking needs of Chase Bank can be accommodated by the existing site circulation aisles and the adjacent roadways because... • The site has very convenient access on both Buffalo Grove Road and Dundee Road. • The bank's traffic / drive-thru aisles and parking layout will provide efficient travel to/from the internal circulation aisles and access drives. • The drive-thru stacking provided should be more than adequate to meet the anticipated need. • The planned traffic signal at the main Buffalo Grove Road access will improve overall operations for Buffalo Grove Plaza as a whole. • Sufficient parking is provided on the bank site itself for both patrons and employees. • Our observations clearly indicate that the current supply is more than sufficient to accommodate the parking demand of the center. Furthermore, utilizing specific uses in calculating the detailed parking demands of the center confirm that the additional parking proposed as part of the Chase Bank development will comply with the Village's requirements. Chase Bank Buffalo Grove Plaza Buffalo Grove, Illinois PART II. BACKGROUND INFORMATION Exhibit 1 —Site Location Map Exhibit I provides a location map of the subject site,pertinent comments include • Buffalo Grove Plaza is located at the northwest corner of the IL Rte 68 (Dundee Road) intersection with Buffalo Grove Road. • IL Rte 68 is under the jurisdiction of the Illinois Department of Transportation (IDOT) and Buffalo Grove Road is under the jurisdiction of the Cook County Highway Department (CCHD). Exhibit 2 —Site Context/Aerial Photo Exhibit 2 provides an aerial photo of Buffalo Grove Plaza and the surrounding development. Pertinent comments include: • Both Dundee and Buffalo Grove Road provide two travel lanes in each direction adjacent to the site separated by a full width center median. • Separate left turn lanes are provided at the signalized intersection of Buffalo Grove and Dundee Roads. • Buffalo Grove Plaza has three access drives to Dundee and two access drives to Buffalo Grove Road. Exhibit 3 —Existing Traffic GHA conducted manual traffic counts at the main access intersection on Buffalo Grove Road and the internal intersection on Tuesday February 15 and Saturday February 19, 2011. The manual counts were supplemented with 24-hour counts conducted using NuMetrics Brand HiStar equipment in July of 2010 by GHA for IDOT.Exhibit 3 summarizes the existing Weekday Evening and Saturday Midday Peak Hour traffic counts as well as the 24-hour counts. As can be seen; the Peak Hours occurred from and from 4-5 pm during the week and 1-2 pm on Saturday and Buffalo Grove Road carries approximately 22,000 vehicles per day. Exhibit 4—Parking Observations As the proposed Chase Bank will replace existing parking when construction is complete, GHA reviewed the existing parking demand in the portion of the Buffalo Grove Plaza lots immediately adjacent to the building site and along Buffalo Grove Road. As noted on Exhibit 3 the parking east of the main Dominick's' building was divided into two areas; "Area A" located north of the main access drive and "Area B" located south of the main access drive. Exhibit 4 tabulates the hourly parking observations of occupied spaces that were conducted simultaneously with the traffic data collection efforts. Note that the bank site is within "Area B" and that parking counts were also taken in the service drive located along the rear of the stores. GEwALTHAmiLmNAssocmTEs, INc. Page 2 Chase Bank Buffalo Grove Plaza Buffalo Grove, Illinois Key observations include: • There are approximately 154 spaces in "Area A" and 360 spaces in "Area B". • Peak occupancy occurred at 3:30 pm on Tuesday when 183 spaces, 3 1% of the parking was occupied and 1:30 pm on Saturday when 296 spaces or 50% f the parking was occupied. • More than sufficient parking supply is available based on our observations of demand. PART III. DEVELOPMENT PLAN AND TRAFFIC PROJECTIONS Exhibit 5—Development Plan Attached as Exhibit S is a concept site plan for integrating the Chase Bank building into the existing parking lot. Note that the cross access to the adjacent Mobil station will be maintained and that the parking lot will be reconfigured to minimize the number of spaces lost. As noted, by reconfiguring the existing parking Area B as illustrated and providing an additional 18 parking spaces along the service corridor, the net loss of parking on the entire site is 16 spaces leaving 591 total for the shopping center. Exhibit 6—Site Traffic Characteristics Traffic Generations Chase Bank traffic was generated from rates published by the Institute of Transportation Engineers (ITE). Exhibit 6 — Part A lists the traffic volumes in/out of the site, as well as the calculated number of "new" trips. A large percentage of the driveway volumes are not new. Per ITE, about 50% of the trips could be "pass-by" in nature. These are trips made by people already traveling the road system, perhaps as a stop on their way home from work. Another 25% or so of the bank trips may be made as a linked trip within Buffalo Grove Plaza. After Chase Bank is constructed, there remains approximately 6,700 square feet of retail space to be occupied and an additional 1,500 square feet of office space within Buffalo Grove Plaza. To help ensure the maximum traffic impacts of the Chase Bank are considered we have included the additional traffic that would be generated by the currently available space in our traffic projections and analyses. Exhibit 6 —Part A also compares traffic generations to other potential businesses for the site. ITE rates were used and the volumes are presented for both driveway trips and new trips. Trip Distribution Exhibit 6—Part B lists the anticipated Chase Bank trip distribution. It is based primarily on the site access within Buffalo Grove Plaza and the outlot's proximity to the main Buffalo Grove Road access intersection. GEWALT HAmiLToNAssocm TEs, INc. Page 3 Chase Bank Buffalo Grove Plaza Buffalo Grove, Illinois Exhibits 7 and 8— Traffic Assignments Exhibit 7 illustrates the site traffic assignment, which is based on the traffic characteristics summarized in Exhibit 6(e.g. traffic generations and trip distribution) and the site access. Site traffic and existing volumes (see Exhibits 7 and 3) were combined to produce the Total Traffic Assignment, which is illustrated in Exhibit 8. As previously discussed, additional traffic projections representing full occupancy of Buffalo Grove Plaza are included in the Site and Total traffic volumes. PART IV. TRAFFIC & PARKING EVALUATION Exhibit 9—Intersection Capacity Analyses Intersection capacity analyses were conducted at the key Buffalo Grove Road / Site access intersection as well as the internal intersection, per guidelines published in the Highway Capacity Manual (HCM). The analysis parameters are listed in Exhibit 9 Part A, as published in the Transportation research Board's (TRB) 2000 Highway Capacity Manual (HCM). At signalized intersections, Level of Service (LOS) "reports"traffic operations using the letter designations "A" (best)through "F" (worst) and measures the "control delay"per vehicle in seconds. LOS C is often referred to as intersection "design" guideline and LOS D is usually considered as providing the lower threshold of"acceptable" operations. LOS E and F are usually considered "unacceptable". At unsignalized intersections, the HCM methodology reports the results differently for Two-Way Stop Controlled (TWSC) or All-Way Stop Controlled (AWSC) intersections. For TWSC intersections, LOS is reported for conflicting movements on the major street(i.e. left turns onto the minor approach) and for each movement on the stopped approach. Approach "control delay" is also reported in seconds per vehicle. Results of AWSC analyses are slightly different. LOS is reported for each stopped approach as well as an average overall intersection "control delay" in seconds per vehicle. LOS C and D continue to be considered "design" and "acceptable" operations respectively. Exhibit 9 Part B summarizes the intersection capacity analysis results for the weekday evening and Saturday Midday peak hours. As can be seen, the installation of the planned traffic signal on Buffalo Grove Road will greatly improve operations at that key intersection and that the internal intersection can accommodate the additional Chase Bank Traffic as well as the traffic projected from full occupancy of the center while continuing to operate at or better than the "design" LOS for each movement the projected Total Traffic horizon. GEWALT HAmiLToNAssocm TEs, INc. Page 4 Chase Bank Buffalo Grove Plaza Buffalo Grove, Illinois Parking Requirements The Village of Buffalo Grove Zoning Ordinance contains the following parking requirements: • Office= 1 space for each 300 square feet • Shopping Centers = 1 space for each 220 square feet • General Commercial/Retail = 1 space per 250 square feet Test 1 -Parkin _g Required by Shopping Required by Shopping Center Definition • Office= 10,785 sf @ 1/300 sf= 36 spaces • Shopping Center= 126,279 sf @ 1/220 sf= 574 spaces Total Parking Required= 610 spaces Test 2 -Parkin _g Required by Separate by Separate Uses • Office= 10,785 sf @ 1/300 sf= 36 spaces • Shopping Center= 61,048 sf @ 1/220 sf= 277 spaces • Dominick's = 65,231 sf @ 1/250 sf=261 spaces • Chase Bank= 4,300 sf @ 1/250 sf= 17 spaces Total Parking Required= 591 spaces Kev FindinZs: If parking is calculated by separate uses, the site plan (see Exhibit S) will meet the Village code requirement. It should also be noted that our observations clearly indicate that the current supply is more than sufficient to accommodate the parking demand of the center and the additional parking required for Chase Bank customers and staff. Site Plan Elements and Improvements The following key components of the Chase Bank development will contribute to improving the overall functionality of the Buffalo Grove Plaza site. • Construct the Chase Bank and modify the existing parking field as illustrated on Exhibit S to minimize the loss of parking. • Install the previously planned traffic signal at the main Buffalo Grove Road intersection including construction of separate left turn lanes on Buffalo Grove Road and interconnect the signal to the existing Dundee Road signal to the south. • Maintain the existing two-way circulation pattern of the existing parking field. • Provide ample stacking for the drive through and ATM lanes on the Chase site... GEwALTHAmiLToNAssocmTEs, INc. Page 5 Chase Bank Buffalo Grove Plaza Buffalo Grove, Illinois PART V. CONCLUSIONS In summary, we believe that the parking demand of Buffalo Grove Plaza can continue to be met despite the loss of spaces to the construction of the Chase Bank. The proposed site improvements will maintain the majority of existing parking and provide additional parking in the service corridor at the rear of the center. The previously planned traffic signal that will be constructed with the Chase development will greatly improve operations and safety of the Buffalo Grove Plaza. PART VI. TECHNICAL ADDENDUM The following Exhibits were previously referenced. They provide technical support for our observations, findings, and recommendations discussed in the text. Exhibits 1. Site Location Map 2. Aerial Photo/ Site Context 3. Existing Traffic 4. Parking Observations S. Site Plan 6. Project Traffic Characteristics 7. Site Traffic 8. Total Traffic 9. Intersection Capacity Analyses 3619.905 ChaseTPS O4051 Ldoc GEWALT HAmiLmNAssoaATEs, INc. Page 6 TECHNICAL ADDENDUM E LT H�AMILTON ASSOCIATES INC. CL Cm .n Ul Iell413I-ke u X tz W J f. eCAl IE Few . y W o Q s.� A o� A z bC Al PAIs olio ULJ a� J olq c w� 1 , � � DGP-J� ql I Q"41100 N Lw� 12 C,7 a- � d ew,00 l Av PP t 1 I R 'rr ryl w } i l R Volz I)f I ➢dTd „ cl 6 � r � III 4. x (' � dw K W fn G T(0 i rr r !% i ' as � C U ra /�� ,✓��%%iii fir/ ,�; �" � ,t r.. iGr, -. � r f i ��1r rj%1�' % y r � / i I �� ✓ N �1 r e' fr `r r INS l 1Y174f i , � r Cam'a U !Y s r, m .. u 1 / mmewunuu�.mm wovnmrv,�nwam�c wn mwrc mu aamrwwmn uwwwuwwmwmw.wunrwwwwpmrvwwwwrlmFvl�wmfiwGvmnx" �`1 Y 1111 � W To Scale Parking LO r � f j, 4 !�, wi .1F [1 1 (�w wCO Parking 04 Ar � . t 1 11 j r i -� I s — _ -- / 3,3,30 ry L Bend. Exhibit 3 ( p P,M Peak Hour IXIXI Saturday Leak Hiour Existingto X'CX, Average Gaily Traffic (A DT) Sourcem GHlA Feb wary 2 ,H Exhibit 4 Parking Observations Chase Bank-Buffalo Grove Plaza Buffalo Grove, Illinois Weekday: Tuesday February 15, 2011 Beginning Percent Day Time Area A Area B Back of Stores Total Occupied Occupied 154 360 Total Available* 74 588 9 Handicapped Accessible 7 Handicapped Accessible 3:00 PM 65 88 17 170 29% 3:30 PM 69 92 22 183 31% 4:00 PM 68 87 24 179 30% 4:30 PM 69 89 22 180 31% 5:00 PM 63 96 22 181 31% 5:30 PM 63 88 19 170 29% 6:00 PM 55 90 19 164 28% 6:30 PM 56 91 18 165 28% 7:00 PM 44 86 18 148 25% Saturday February 19, 2011 Beginning Percent Day Time Area A Area B Back of Stores Total Occupied Occupied 154 360 Total Available* 74 588 9 Handicapped Accessible 7 Handicapped Accessible 10:00 AM 63 152 29 244 41% 10:30 AM 75 139 33 247 42% 11:00 AM 89 147 31 267 45% 11:30 AM 100 145 32 277 47% 12:00 PM 91 136 33 260 44% i 12:30 PM 95 133 34 262 45% 1:00 PM 112 148 33 293 50% 1:30 PM 117 144 35 296 50% 2:00 PM 116 133 32 281 48% 2:30 PM 95 125 22 242 41% 84 116 20 220 37% Parking Area A- North of Access to Buffalo Grove Rd Parking Area B - South of Access to Buffalo Grove Rd *The amount of total available parking stalls is based on field observations. Where snow coverage or aged fading lines make parking stall markings difficult to see,stalls are estimated with a 9 foot width. N R a r F � , ~x o N pp 9 N Z z O w O R W V a ¢ C W U V a Y o i s N 2 a s a N $ gso a w I Y cWi x o z U -j W w z o a z q a z o AL. 2 L cc w O O p L7 w 0 U . . X 6 , e z i ram__ _____-_________,____---____-k IJ 7 1 1 1 a i t - y .._ Lo =C7J i e a W iW 1 :1 ,1 _ c Wma ?J SAKES F' =LL :.8 8S spy$ �8 SPICES ,, � i � � f uu � e _ i f - i s 1, a � 12 SP./CES y SPACESHt -_ , "-- -- ---- --- d Ea�fr s 1171114 Z O s s dz� W y . a V�$ O o Exhibit 6 Project Traffic Characteristics Chase Bank-Buffalo Grove Plaza-Buffalo Grove,Illinois Part A. Traffic Generation Calculations Daily ITE WeOWay 113 einiiling Satuirday IIMidday Weekday Code (a) In Out Sum New (b) In Out Sum New Sum New Planned Site Development Chase Bank #912 • 4300 sq.ft. Lobby 2`1 23 44 23 25 41 225 • 3 drive-thru lanes &ATM 33 33 66 36 36 72 330 Subtotal = 54 1�6 110 1�0 59 61 120 60 555 280 Remaining BG Plaza Occupancy Office Space #710 • 1,500 sq.ft. 1 6 7 1 1 2 55 Retial Space #814 110 13 23 295 • 6,700 sq.ft. Subtotal = °II°II °II 4 25 1"17 11 14,, 25 15 350 200 Grand Total = 65 "70 135 67 "7'0 "7'5 145 "7'5 905 480 Other Land-Use Traffic Comparisons Drive-Thru Restaurant #934 1:1W0 10 150 1:1W0 135 130 265 130 2,240 1,120 • 4500 sq.ft. Sit-Down Restaurant #932 30 20 30 40 35 30 65 40 570 290 • 4500 sq.ft. Gas Station #945 105 105 2`10 90 120 120 240 100 2,600 1,040 • 16 fuel positions Notes: (a)—Sources: Local Bank Surveys and Institute of Transportation Engineers(ITE) Trip Generation Manual;8th Edition (b)—Per ITE,service related commercial uses could have 50%or more pass-by trips. Part B. Trip Distribution Percent Use Route Direction Approach Site From Depart Site To North -South Aisle North of entrance 5% 5% East-West Aisle West of site 5% 5% East of BG Road 2% 2% Buffalo Grove Road North of Site 48% 40% South of Site 40% 48% Totals = 100% 100% X � Lr GEWALT HAMILTON m ASSOCIATES, INC. i H f j 1 m ' i y I q e r f l - J� �+ - owueon mrnnnnn nwmmwm,,wWm�a�mamwu�Nm..�'rm ...�m�a.d/�fi�:.xniAaw iWHwmmw _ PF - f r I ( Not To Sca�e J i f � � LOj , e Free t '. .... , 151 5 r f [1 E � L r ' IM " 1101 ltN a ; w Y c1d � � ✓" � f � m:w.m e 'r f ; z p f a� f � f 7:d 1 a 1 t Parking lo ¢ - j f muuwmvumwmw�.- �- -f� � amwumawurvwwwwmw miwwmm wwmmmwrmmwwmwwmumwmwrtronwmmm�mwnmmrvrvMMMnWrFwnuwmwwtlwi wuw f �' f jr I f f I 1 Legend Exhibit 7 ( Phi Peak Hour � �" f�l 1 J Saturday Peak Hou r i Average Daily Traffic (ADT) Includes BG Plaza AMVIIASSOCIATES. INC, ..m c 1CM0'°'� occupancy j s r r �yy f fi i Yll i wrvur'iwivawxweuiweu`uwwaooms. ✓aa ww �, 4 i tri i Not To Scale 00 a. 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Northern Illinois Drive Channahon, IL 60410 815-521-2970 Voice 815-521-2964 Fax LETTER OF REQUEST We are requesting permission to install cages, each containing 201b propane filled cylinders for retail purposes at the following Buffalo Grove locations: Dominicks #1964 (2 cagcs-36 total cylinders) 770 S, Buffalo Grove Dominicks #1136 (2 cages-36 total cylinders) 450 Ralf Day Rd. Dominicks #1964 ( 2 cages—36 total cylinders) BG Pantry (1 cage-18 total cylinders) 223 W. Dundee Rd. From conversations with your building department, we have learned that these retailer locations fall into zones that are prohibited from outside sales or storage. It is our hope that you will review the materials provided by our safety director, and conclude that our product is safe, and by doing so, elect to amend the current ordinance. • The cages, either constructed of steel or aluminum, would be kept locked with a heavy duty padlock, accessible only by the retailer and a Blue Rhino representative. • Delivery hours would be dictated by our routing schedules, and by customer's needs. Delivery tracks are generally routed Sunday-- Saturday between 6:OOa.m. and 7:OOp.m. 1 of 2 4/7/2011 • The dimensions of the cage are as follows: Height: 50" Width: 44" Depth: 29" • Fire Code followed: NFPA58 o Will comply with locally adopted fire codes, ordinances, amendments Additional infoi•mat ion available upon request. Thank you for your consideration. Lynn Misener, Administrative Assistant Blue Rhino-It's Not Just Prop(me 2 of 2 470 West Hanes Dill lid.,Suite 200 800.258.74E Winston-Sulam,NC 27105 336,659,69, April 1,2011 Mr, Dane Bragg, Village Manager Village of Buffalo Grove,IL 50 Raupp Boulevard Buffalo Grove,IL 60089 Dear Mr.Bragg: As a conscientious professional,you are right to ask questions about the storage and handling of propane within your jurisdiction. I'd like to put your concerns into perspective and provide some information that I hope will assist you in making an informed decision. The Blue Rhino brand was conceived in response to three concerns that plagued propane consumers and retailers in 1994: 1. We wanted to ensure a reliable supply of quality product to the retail location. 2, We wanted to provide consumers with convenience and give them information that would help them use the product safely. 3. We wanted to prepare our product so that it was as safe as possible. Over the past seventeen(17)years,we have built a customer base of over 45,000 retail locations and executed more than 100 million retail transactions(summer 2008). In that time we have had over 148,364,000 exposure days(an exposure/day is one or more cylinders at a one location for one day)and we have NEVER caused a fire at any retail location. Our displays are positioned under the permission of the local fire and regulating authorities.There is nothing random or casual about the placement of these displays; we apply the standards of the National Fire Protection Association(NPPA)and the International Fire Code(IFC). These displays are subject to follow- up inspections by state and local authorities. We are responsible for the placement of the display and the approvals. We ensure that these standards are maintained. Our displays are designed with all safety and appearance considerations in mind.They are designed to protect the cylinders while in storage and to withstand seismic stress as well.They are a good barrier to theft and are not a security worry for the property owner. The upkeep of these displays is a matter of concern to us as it is to you. We maintain attractive and clean displays using our field personnel. We will respond promptly to any concerns of this type. All display signage meets national safety and regulatory standards for content,size,etc., including the NFPA 704 hazard warning diamond, 24/7 manned emergency telephone number, and other warning information such as safe handling and leak checking guidelines. Safety training is provided with each store set-up;safety materials are left with store personnel for future reference and ongoing training. We provide excellent customer care support and we are available to you 24 hours every day via our Customer Care Line 1-800-258-7466. Trained professionals working in the US,who support only our products and customers,will ensure that your concerns are met. We are further backed by CHEMTREC America's premier rapid response service for emergencies, We have never had to use CHEMTREC's services during our company's history. 470 West Hanes Mill Rd.,Suite 200 800,258,741 r " Winston-Salem,PVC 27105 336.659.69 7� R Our company was born from concerns about poor safety and quality standards in the industry. We have built our business around higher standards and are proud of what we have done, If you desire an additional level of comfort, I am available to answer your questions. I am also supported by a professional staff of regulatory,safety and insurance experts who will help answer any technical questions I may be unable to answer. Sincerely, Mike Fleming,CIE,CPE Director, Safety&Technical Support 336.659.6720 mflemiiig@b[Lierhino.com