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2011-07-25 - Village Board Regular Meeting - Agenda Packet Meeting of the Village of Buffalo Grove Fifty Raupp BlvdBuffalo Grove, IL 60089-2100 Board of Trustees Phone:847-459-2500 ', Rescheduled Regular Meeting July 25, 2011 at 7:30 PM 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Minutes A. Minutes of the July 11, 2011 Village Board Meeting 5. Approval of Warrant A. Presentation and Reading of Warrant #1170 6. Village President's Report A. Appointment of Larry Meyer, Bicycle Committee B. Appointment of Denice Bocek as Vice-Chairperson and Zill Khan as Secretary of the Plan Commission C. Overview of the 10th Annual Buffalo Grove Invitational Fine Art Festival D. Volunteer Opportunities - Plan Commission and Electrical Commission E. July 11 Storm Review 7. Village Manager's Report A. Monthly Management Report - June, 2011 B. Fiscal Year 2011 - Six Month Financial Report (Trustee Berman) 8. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. 9. Special Business 10. Reports from the Trustees A. Farmers Market Overview (Trustee Stein) B. Artists' League - Indian Trail Library Exhibition (Trustee Trilling) 11. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other Regular Agenda items. (Attached). Ordinances and Resolutions None. Village Board of Trustees-Agenda Page 1 Unfinished Business A. Authorization to Execute Third Year Option of a 3-Year Street Light Maintenance Contract (Trustee Stein) SUMMARY: Staff recommends approval of the third-year option with Aldridge Electric represents a three percent increase in unit prices from 2010-2011 contract year prices. New Business B. Approval to Waive Bids and Enter into an Agreement with Magic Dreams Video Productions (Trustee Trilling) SUMMARY: It is recommended that the Village Board waive bids and enter into an agreement with Magic Dreams Productions until August 2013 for video services to the Village. 12. Ordinances and Resolutions A. Ordinance No. 2011- : An Ordinance Amending Chapter 1.12, Suspension and Revocation of Licenses and Permits, of the Buffalo Grove Municipal Code (Trustee Terson) B. Ordinance No. 2011- : Approving a Special Use for a recreation facility in the Industrial District, Xtreme Trampolines, 900 Busch Pkwy (Trustee Terson) 13. Unfinished Business 14. New Business A. Authorization to Solicit Proposals for Financial Systems Software (Trustee Berman) 15. Executive Session 16. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 11:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 11:30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to altow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Village Board of Trustees-Agenda Page 2 Meeting of the Village of Buffalo Grove Fifty Raupp Blvd Buffalo Grove, IL 60089-2100 Board of Trustees Phone:847-459-2500 Rescheduled Regular Meeting July 25, 2011 at 7:30 PM 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Minutes A. Minutes of the July 11, 2011 Village Board Meeting [GO TO] 5. Approval of Warrant A. Presentation and Reading of Warrant#1170 [GO TO] 6. Village President's Report A. Appointment of Larry Meyer, Bicycle Committee [GO TO] B. Appointment of Denice Bocek as Vice-Chairperson and Zill Khan as Secretary of the Plan Commission [GO C. Overview of the 10th Annual Buffalo Grove Invitational Fine Art Festival [GO TO] D. Volunteer Opportunities- Plan Commission and Electrical Commission [GO TO] E. July 11 Storm Review [GO TO] 7. Village Manager's Report A. Monthly Management Report-June, 2011 [GO TO] B. Fiscal Year 2011 - Six Month Financial Report (Trustee Berman) [GO TO] 8. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. 9. Special Business 10. Reports from the Trustees A. Farmers Market Overview (Trustee Stein) [GO TO] B. Artists' League- Indian Trail Library Exhibition (Trustee Trilling) [GO TO] 11. Consent Agenda Ordinances and Resolutions Unfinished Business A. Authorization to Execute Third Year Option of a 3-Year Street Light Maintenance Contract (Trustee Stein) SUMMARY: Staff recommends approval of the third-year option with Aldridge Electric represents a three percent increase in unit prices from 2010-2011 contract year prices. [GO TO] New Business B. Approval to Waive Bids and Enter into an Agreement with Magic Dreams Video Productions (Trustee Trilling) SUMMARY: It is recommended that the Village Board waive bids and enter into an agreement with Magic Dreams Productions until August 2013 for video services to the Village. [GO TO] 12. Ordinances and Resolutions A. Ordinance No. 2011- : An Ordinance Amending Chapter 1.12, Suspension and Revocation of Licenses and Permits, of the Buffalo Grove Municipal Code (Trustee Terson) [GO TO] B. Ordinance No. 2011- : Approving a Special Use for a recreation facility in the Industrial District, Xtreme Trampolines, 900 Busch Pkwy (Trustee Terson) [GO TO] 13. Unfinished Business 14. New Business A. Authorization to Solicit Proposals for Financial Systems Software (Trustee Berman) [GO TO] 15. Executive Session 16. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 11:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 11:30 p.m. a Minutes of the July 11, 2011 Village Board Meeting 4-A Overview Approval is recommended. Attachments m071111published.pdf Trustee Liason Clerk Sirabian Staff Contact Jane L Olson,Finance&GS Monday, July 2011 ApproyalofM'nutes Item 4 A 12534 07/11/2011 MINUTES OF THE RESCHEDULED MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON MONDAY,July 11, 2011 CALL TO ORDER President Braiman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Braiman; Trustees Berman, Trilling, Sussman, Terson, Stein and Ottenheimer. Also present were: Dane Bragg, Village Manager; William Raysa, Village Attorney; Ghida Neukirch, Deputy Village Manager; Scott Anderson, Director of Finance; Art Malinowski, Director of Human Resources; Brian Sheehan, Deputy Building Commissioner- Operations; Robert Pfeil, Village Planner; Carman Molinaro, Director of Golf Operations; Greg Boysen, Director of Public Works; Richard Kuhl, Superintendent of Public Works; Robert Giddens, Director of IT; Geoff Tomlinson Golf Pro; Joe Bridges Assistant Golf Pro; Brett Robinson, Technical Service Manager; and Fire Chief Vavra. APPROVAL OF MINUTES Moved by Stein, seconded by Terson, to approve the minutes of the June 20, 2011 Regular Meeting. Upon roll, Trustees voted as follows: AYES: 6—Berman, Trilling, Sussman, Terson, Stein, Ottenheimer NAYS: 0—None Motion declared carried. WARRANT#1169 Mr. Anderson read Warrant#1169. Moved by Berman, seconded by Sussman, to approve Warrant#1169 in the amount of$1,450,704.90, authorizing payment of bills listed. Upon roll call, Trustees voted as follows: AYES: 6—Berman, Trilling, Sussman, Terson, Stein, Ottenheimer NAYS: 0—None Motion declared carried. 12535 07/11/2011 CLEAN AIR COUNTS Mr. Boysen announced that the Village was recently awarded the Clean Air Counts Platinum Award. He presented it to Mr. Bragg GOLF COURSE OPERATIONS UPDATE Director Molinaro updated the Board on the Operations and development of the two village owned golf courses which offer services found in high class private facilities. He outlined the amenities at the Arboretum Golf Course which include the restaurant and banquet facilities which seats over 300 people, reasonable resident and non-resident rates, and facilities for corporate and high school golf teams. Each location offers a pro shop offering golf related items. Promotion of the course is done through various electronic media. The Arboretum Golf Course tries to be competitive with courses in the area. Recently a Gold card began being sold; it offers reduced green fees during the week among other amenities. The Arboretum can stay open in inclimate weather because of the fifteen lakes which provide drainage. Clubs amenities also include carts with GPS units. The department employs nine professional staff members. Recent course reconstruction makes it a softer course. They continue to look for more ways to send out messages for advertising. Mr. Molinaro gave the history of the Buffalo Grove Golf Course and the layout of the course. The course challenges the average golfer. Lessons and golf camps that are available for children and are very popular. In this way they promote junior golf and the future of golf. The food service is leased from the Village of Buffalo Grove and open all year round. The entire golf facility is family friendly. The two facilities provide recreational opportunities for over 90,000 golfers per year. The two courses cover 240 acres of open space and flood relief that benefits all of Buffalo Grove. President Braiman inquired if there was a written policy advertising golf carts for the course. He asked that if one is not available one be put in place for review of the Board. In response to Trustee Berman, Mr. Molinaro reported that financially the Arboretum is up in revenue year to date. Buffalo Grove golf course is down in revenue, but up in rounds. POWER OUTAGES Deputy Manager Village Neukirch gave an update on the current electrical outages due to the recent storms and the effect on Buffalo Grove. The Alcott Center, Fitness Center and the Village Hall as well as the local libraries are designated as cooling centers and are open until 7:00 pm. Messages were sent out through the website and e-news. Mr. Bragg gave special thanks to the First Responders. He reviewed the situation on Village owned facilities as well as nursing homes use of electricity for the home bound. 12536 07/11/11 Trustee Trilling verified that if trees are down on personal property, branches can be brought to the curb and Public Works will remove them. EMERGENCY PREPAREDNESS ACTIVITIES Director Giddens reported on the September and October 2011 Emergency Preparedness activities. The current Mobil Com unit is 15 years old and is being replaced by a new and high tech Mobil Com vehicle. It will be on display at Buffalo Grove Days. Public Works has assisted in the creation of this vehicle. Currently it is used in setting up cooling centers. It is also a regional resource to other communities in the area. There will be an exercise checking the auto dialer system at the end of September. Residents should use the website or call the Village Manager's Office to sign up for the communications and to see if they have duplicate numbers in the system. Mr. Giddens explained the warning system signals residents to go inside and find weather related details from other communications. He suggested residents join CERT, a committee which is offered by Buffalo Grove Fire Department. It teaches residents how to be self-sufficient and how to respond to situations at home. Questions and answers on Emergency Management and to sign up for CERT can be done at BG Days or the Fire Open House on September 24. Trustee Trilling asked why he got two alerts at same phone number. Mr. Giddens explained possible reasons for two alerts being sent to the same phone number. In response to a statement from Trustee Sussman, Mr. Giddens verified that there is no way to know about bad weather coming if you are inside the house. GEO-MELT ASSESSMENT Mr. Boysen gave a report assessing the use of Geo-Melt, a pre-wetting agent which can replace sodium chloride or Geo-Melt in combination with sodium chloride. It can be purchased through the State of IL Joint Purchasing program which is a cost efficient method. Four routes will be used in the 2012 assessment using different application combinations and spreading devices. Final results on Geo Melt will be available in June, 2012. In answer to Trustee Ottenheimer, he explained that Geo-Melt has been around for about ten years. It is less corrosive than sodium chloride. Trustee Berman verified that in no way will public safety be compromised and that Public Works should be cautious in the use. He asked to be kept informed of its performance QUESTIONS FROM THE AUDIENCE President Braiman asked if there were any questions from the audience on items not on tonight's agenda; there were none. 12537 07/11/2011 MDA PRESENTATION Fire Chief Vavra described the participation of Buffalo Grove in the MDA Boot Drive. Gina O'Brien announced that the Village has collected$22,522 for MDA and thanked the Village and the Fire Department for all the support given during the year. August 26 and September 2 will be the next collection dates. She thanked Chief Vavra for past participation in raising donations TRUSTEE REPORTS Trustee Trilling urged everyone to attend the 10`h annual Buffalo Grove Fine Art Festival to be held on Saturday and Sunday, July 16 and 17, 2011, at the Buffalo Grove Town Center. Trustee Sussman announced that the BG Days Committee is offering businesses the opportunity to advertise by purchasing banners starting at$100 for main stage. Trustee Stein announced that the Farmers Market passed out reusable tote bags. Twelve farmers paid to advertise on the bags. The market has been well received. On July 24 Pack 36 will hold a food drive at a booth at Farmer's Market for the Vernon Township food pantry. The Environmental Action Team will be holding a bicycle drive for the needy. Residents are encouraged to bring unused bikes to the Farmers Market. The Police Department will be conducting bicycle helmet safety checks. CONSENT AGENDA President Braiman explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion. There were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Moved by Stein seconded by Stein to approve the Consent Agenda. ORDINANCE No. 2011-32 - Liquor Controls, Class E Motion to approve an Ordinance Amending Chapter 5.20, Liquor Controls, Class E, Dvash Inc. ORDINANCE No. 2011-33 - Liquor Controls, Class A Motion to approve an Ordinance Amending Chapter 5.20, Liquor Controls, Class A, Dvash Inc. RESOLUTION No. 2011-26 - Surplus Property Motion to approve a Resolution for Participation in State of Illinois Surplus Property. ORDINANCE No. 2011-34 - Zoning Ordinance Variation Motion to approve an Ordinance Granting a Variation to the Buffalo Grove Zoning Ordinance, 1023 Providence Lane. ORDINANCE No. 2011-35 - Zoning Ordinance Variation Motion to approve an Ordinance Granting a Variation to the Buffalo Grove Zoning Ordinance, for Walgreens, 15 N. Buffalo Grove Road. 12538 07/11/2011 AYES: 6—Berman, Trilling, Sussman, Terson, Stein, Ottenheimer NAYS: 0 - None Motion declared carried. ORDINANCE No. 2011-36, Letter of Agreement Mr. Bragg listed those involved in the negotiations between the Village of Buffalo Grove and the Firefighters and Paramedics Association. He recommended approval of proposed side letter of agreement with the Buffalo Grove Professional Fire Fighter Paramedic Association including 2010, 2011 and a formula for 2012 wages and benefits. He thanked the fire union and the Village negotiating team for their work on this substantial agreement. It aids the union and the Village. Moved by Berman seconded by Stein to approve Ordinance No. 2011-36, Approving a Letter of Agreement between the Village of Buffalo Grove and the Buffalo Grove Professional Firefighter/Paramedic Association in accordance with the materials included in the packet specifically the letter dated July 11, 2011. President Braiman thanked the Staff and the Fire Department for all the time spent in negotiations done in a professional manner and with the same goals resulting in the best possible agreement. Trustee Berman also thanked and commended the Staff and Union. It was an arduous task and the union gave up what they had already been given. The Union showed flexibility and was realistic in addressing their needs and the community's need to contain costs. AYES: 6—Berman, Trilling, Sussman, Terson, Stein, Ottenheimer NAYS: 0—None Motion declared carried. SUSPENSION AND REVOCATION OF LICENSES AND PERMITS Moved by Trilling and seconded by Sussman to approve 2011-37, Amending Chapter 1.12, Suspension and Revocation of Licenses and Permits of the Buffalo Grove Municipal Code. Trustee Berman moved to table this item. At the request of the petitioner from the Xtreme Trampolines, Ms. Neukirch verified the subject not be voted at this meeting. Recommendations were presented today that need to confer with the petitioner and to be ready for the next meeting. President Braiman noted that if the subject was discussed tonight, Staff would be given direction to move on. 12539 07/11/2011 Trustee Berman expressed his thoughts that Ordinance No. 2011-37 was being presented to address issues that relate to Xtreme Trampoline. He would rather wait to see if Xtreme Trampoline would go forward before getting into details of Ordinance No.2011-38. President Braiman asked the Board how they wanted to proceed. Trustee Ottenheimer did not want to discuss what is before the Board us and then hear new recommendations that would cause tonight's discussion to be irrelevant. President Braiman would prefer to defer the topic instead of tabling it. Trustee Berman amended his motion to defer the topic. Trustee Ottenheimer agreed to the change in the motion. AYES:6—Berman, Trilling, Sussman, Terson, Stein, Ottenheimer NAYS: 0—None Motion declared carried. XTREME TRAMPOLINES Moved by Berman Seconded by Sussman to defer Ordinance No. 2011-38, Item 12.0 on the Agenda. AYES:6—Berman, Trilling, Sussman, Terson, Stein, Ottenheimer NAYS: 0—None Motion declared carried ACCEPTANCE OF PROPOSAL-Phone System Mr. Bragg recommended awarding the proposal to Tel-Com Innovations Group, TIG in the amount of$130,000 to replace the current phone system with a voice over IP communications system. It is planned, budgeted and paid for from the computer reserve account in accordance with the FY 2011 budget. The cost of the upgrade of servers and related hardware will be shared with the Park District. They will participate on a separate agreement in purchasing their phones. The TIG had the lowest 5 year cost and also the richest application platform. Moved by Trustee Terson, seconded by Berman, to accept the proposal for the village phone system pursuant to the information in the packet attached to the memo. Mr. Giddens answered Trustee Sussman's question that new technology will be able to be incorporated with our system. Also the contract specifies new upgrades will be paid for during the next two years. Mr. Bragg added that he is impressed with the abilities of this technology and the ability to upgrade. 12540 07/11/2011 Mr. Giddens responded to President Braiman that the project will be complete within the next eight weeks. Trustee Terson questioned about getting information to the residents and the ability to call a number for information. AYES: 6—Braiman, Trilling, Sussman, Terson, Stein, Ottenheimer NAYS: 0—None Motion declared carried. AWARD OF BID—2011 Parkway Tree Replacement Moved by Stein, seconded by Ottenheimer to approve the award of bid for the 2011 Parkway Tree Replacement in accordance with the letter in the packet dated June 23, 2011. Mr. Bragg replied that Staff is recommending the award of bid to St.Albin Nursery in the amount of$29,963, and requesting to proceed with this bidder in addition for$20,091 in conjunction with the Emerald Ash Borer Grant for Urban Reforestation. These are budgeted items in the forestry division to the grant proceeds Trustee Trilling asked Mr. Kuhl if all trees being taken down will be replaced; to which Mr. Kuhl replied that 85% would be replaced. Replacement is determined by the order in which the diseased trees are reported. AYES: 6—Braiman, Trilling, Sussman, Terson, Stein, Ottenheimer NAYS: 0—None Motion declared carried. PREAPPLICATION—Arboretum Club Hotel Brian Burton, from Fairway Suites Hotel addressed the Board. He is seeking backing to locate a hotel for business travelers and for corporate events. Food and banquet facilities make a desirable location. He believes there will be enough room for parking spaces without taking out any trees. Typically they proceed with a Letter of Commitment which consists of eight items. Both parties must agree to all items. Most important is the exclusive rights to represent the Village of Buffalo Grove and the Arboretum for 90 days or until either or both parties disagree to proceed or not. Mr. Burton replied to Trustee Ottenheimer's question that they presently have one facility in Kansas City. They currently are working on six agreements with municipalities and with two private parties. 12541 07/11/2011 Mr. Burton answered Trustee Stein that they will not offer rental cars. They will have a kitchen staff and the Arboretum kitchen staff will help with the extra needs. They anticipate 90-140 guests per night. The Buffalo Grove location is planned to have 92 rooms. Trustee Terson asked which other communities which would be comparable to Buffalo Grove. Trustee Trilling has no problem with the concept as long as it is not detrimental to the golf course. The proof is in the details. Locating 26 sufficient parking spaces will be difficult. If spaces are taken out to build the hotel there will be a loss of more parking spaces. In answer to a question from Trustee Berman, no financial subsidy is requested. The Village asks for a lease agreement. There is no risk to the village. The project must prove there is no adverse impact to the neighbors. President Braiman noted that the residents are vocal on opposition. A resident meeting is essential. The purpose of tonight's meeting is to get the feeling of Board. The topic will then be forwarded to the Plan Commission for further review. Carmen Molinaro asked that Mr. Lundgren and Progressive Management be involved in discussions and planning. COMPREHENSIVE FISCAL REPORT Mr. Anderson gave a report on all fiscal activities in 2010. It was prepared by independent auditors, Wolf& Co. LLC. It was completed within six months of the end of the fiscal year and the report was filed with all regulatory bodies. Mr. Anderson gave brief report on the construction and layout of audit. He asked that the report be accepted. Moved by Berman, seconded by Sussman to accept the Comprehensive Annual Financial Report for the Year ending December 31, 2010 as presented in the packet. Trustee Trilling asked that officials names be revised before he accepts the Report. Auditors stated that either way is acceptable and that it is a matter of preference. Mr. Raysa suggested that it show the previous Board and the current Board. Auditors will make an amended report. Trustee Berman amended his motion subject to the issuance of the correction. Trustee Sussman agreed to the motion. Mr Anderson answered a question from President Braiman that the auditors have conducted the audit for two years and have one more year on their contract. The report will be available on the internet. 12542 7/11/2011 AYES: 6—Berman, Trilling, Sussman, Terson, Stein, Ottenheimer NAYS: 0—None Motion declared carried ENERGY EFICIENT LIGHTING UPGRADES Moved by Stein seconded by Ottenheimer. to authorize the Waiver of Bids and to Request for Proposals from Contractors for Energy Efficient Lighting Upgrades at all Village Owned Public Safety Facilities in accordance with materials in packet. Mr. Bragg noted that the total will be $34,190 in accordance with the grant from the IL Clean Energy Community Foundation. Mr. Robinson noted that there will be no cost to our budget. The total cost exceeds $15,000 but net cost is near zero. We will have to pay the contractor so a bid waiver is needed for the initial purchase. AYES: 6—Berman, Trilling, Sussman, Terson, Stein, Ottenheimer NAYS: 0—None Moved by Berman, seconded by Terson yo adjourn the meeting. Upon voice vote, the motion was declared carried. The meeting was adjourned at 9:40 p.m.. Jane Olson, Deputy Village Clerk APPROVED BY ME THIS DAY OF_ , 2011. Village President r Presentation and Reading of Warrant#1170 5-A Overview Approval is recommended. Attachments Warrant 1170 Summary.pdf Warrant 1170 Full.pdf(Appendix) Trustee Liason Trustee Berman Staff Contact Scott D Anderson,Finance&GS Mo�nda��July 2Y 2 A� pp 5U�� rova�� ofWa�rra�nt Ite�m �� Y, VILLAGE OF BUFFALO GROVE WARRANT #1170 25-Jul-11 Corporate Fund: Reimbursements & Fund Transfers 55,720.03 Reserve for Capital Replacement-Autos 0.00 Reserve for Capital Replacement-MIS 7,399.51 Revenue Reimbursements 44,702.37 Legislative 3,278.84 Office of Village Manager 493.11 Management Information Systems 4,039.51 Legal 17,641.00 Finance & General Services 8,664.54 Human Resources 15,400.87 Fire Services 20,310.48 Police Services 37,289.24 Building & Zoning 25,466.12 Engineering Services 202.39 Building & Grounds 29,259.64 Street & Bridge Operations 219,980.57 Street & Bridge Administration 169.73 Forestry 1,782.13 Central Garage 59,398.69 Drainage System 2,667.66 ES DA 52.32 Transfer/Non Operating 49,588.60 Total 603,507.35 Illinois Municipal Retirement Fund: 0.00 Parking Lot Fund: 1,213.80 Motor Fuel Tax Fund: 0.00 School & Park Donations 0.00 Capital Projects-Facilities: 50,000.00 Capital Projects-Streets: 0.00 Health Insurance Expense 61,866.58 Facilities Development Debt Service Fund: 200.00 Police Pension Fund: 5,830.07 Fire Pension Fund: 2,273.00 Retiree Health Savings: 52,262.50 Water Fund: Reimbursements & Refunds: 59.80 Water Operations 292091.98 Sewer Operations 440,980.23 Total 733,232.01 Buffalo Grove Golf Fund: Reimbursements & Refunds: 0.00 Golf Operations 57,279.62 Total 57,279.62 Arboretum Golf Fund: Reimbursements 0.00 Golf Operations 17,453.42 Total 17,453.42 Refuse Service Fund: 80,776.73 PAYROLL PERIOD ENDING 7/3/11 944,482.64 PAYROLL PERIOD ENDING 7/17/11 1,277,756.39 TOTAL WARRANT #1170 3,888,134.11 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President See appendix: Appendix001 - Warrant 1170 Full.pdf a Appointment of Larry Meyer, Bicycle Committee 6-A Overview Mr. Meyer's name was inadvertently left off the list of appointees in May when all of the committee, commission and board members were reappointed. Attachments Trustee Liason Staff Contact Ghida Neukirch,Office of Village Manager Monday, July 25, 2011 Village Presidents Report-Item : 6-A a Appointment of Denice Bocek as Vice-Chairperson and Zill 6-B Khan as Secretary of the Plan Commission Overview The vice-chairperson position on the Plan Commission is currently vacant. Traditionally the Village President with concurrence of the Board has filled the vice-chair position with the member having the most seniority (after the Chairperson). The secretary position is filled by the member with the second-most seniority. Based on past practice, the appointees would be Denice Bocek as vice-chairperson and Zill Khan as secretary. Attachments Trustee Liason Staff Contact Ghida Neukirch,Office of Village Manager Monday, July 25, 2011 Village Presidents Report-Item : 6-13 a Overview of the loth Annual Buffalo Grove Invitational 6-C Fine Art Festival Overview Following is an overview of the Village's loth Annual Buffalo Grove Invitational Fine Art Festival. Overview of Festival Saturday and Sunday, July 16 & 17, 2011 from 10:00 a.m. —5:00 p.m. daily A total of 160 professional fine artists working in a variety of media including but not limited to jewelry, sculpture,photography,painting and mixed media showcased and sold their work. The Village worked closely with Amy Amdur and her team at Amdur Productions in the coordination of the festival. The Village's Arts Commission was instrumental in planning and volunteering at the festival. There were more than 50 volunteers who assisted the weekend of the festival,plus staff support from Public Works, Police, Fire, Building/Health and EMA. The Village's Commission for Residents with Disabilities coordinated a golf cart shuttle to transport individuals to and from the parking lot to the festival grounds. The Village extends its appreciation to the owner of the Buffalo Grove Town Center and the property management firm, Edgemark, for their support of the festival and allowing the Village to held the event at the Center. Special thanks as well to the Buffalo Grove Park District for their assistance with the festival. Village sponsors -the Village is extremely grateful to the following businesses for their sponsorship and support of the festival: 1. Arthur J. Rogers &Co. 2. Buffalo Restaurant 3. Continental Restaurant 4. Deerfield Bakery 5. Dominick's 1. Original Bagel &Bialy 2. Panera Bread 6. Sam's club 7. Target 8. Versailles Restaurant Village Arts Commission Linda Rosen, Chairperson Marilyn Alaynick Laura Ander Mark Andrews Sharon Borstein Steve Bulmash Chris Gibson Bonnie Gold Sandy Greenberg Barbara Herman Lori Lapping Gayle Pervos Fran Sachs Lynne Schneider Fred Weissman Art Purchase Program The Village charges each artist a$20 permit fee to be part of the BG Invitational and then the proceeds are used to purchase artwork and to help offset a portion of the Village's costs. A committee from the Arts Commission reviewed all the artwork and then made recommendations to a group of the Village Board who purchased artwork. Four pieces of artwork were purchased this year. The artwork will be on display in Village Hall. Unique Expressions—A showcase of artists with disabilities The Village's Commission for Residents with Disabilities coordinated this special program on Saturday during the art festival. Three artists participated in this initiative. Youth Art Program. The Youth Art Division was also coordinated again this year. A total of eight youth artists ranging in age from 7 to 18 years displayed and sold their artwork. Family Art Tent Activities The Village's Arts Commission offered the following FREE activities for attendees of the fest. 1. Design a flower pot and plant a flower 2. Paper hat decoration 3. Painting water color over crayon art A post-event report will be compiled as we prepare for the 1 Ith Annual BG Invitational Fine Art festival in 2012. Any recommendations or feedback can be provided to Ghida Neukirch, Deputy Village Manager at BGArts@vbg.org. Attachments Trustee Liason Staff Contact Ghida Neukirch,Office of Village Manager Monday, July 25, 2011 Village Presidents Report-Item : 6-C a Volunteer Opportunities - Plan Commission and Electrical 6-D Commission Overview President Braiman invites residents to complete a Talent Bank Application if they are interested in a possible appointment to the Village's Plan Commission and Electrical Commission. Talent Bank applications are available on the Village's web site at www.vbg.org under"Volunteer". Applications are reviewed by President Braiman and appointments made with the concurrence of the Board of Trustees. Attachments Trustee Liason Staff Contact Ghida Neukirch,Office of Village Manager Monday, July 25, 2011 Village Presidents Report-Item : 6-D a July 11 Storm Review 6-E Overview The following representatives from utility providers will be in attendance at the August 8 Village Board meeting to discuss storm response activities related to the July 11 storm: • Art Barsema, Director, and Diane Emerson, External Affairs Manager, ComEd • Christopher Nelson, Manager of Government Affairs, Comcast Cable • David Strahl, External Affairs Manager,AT&T. Attachments Utility Invitations-8-8-1I.pdf Trustee Liason Staff Contact Dane C Bragg,Office of Village Manager Monday, July 25, 2011 Village Presidents Report-Item : 6-E July 19, 2011 Ms. Diane Emerson, External Affairs Manager ComEd 1500 Franklin Boulevard Libertyville, Illinois 60048 Dear Diane: On behalf of the Village Board, I would like to extend an invitation to you to attend the August 8 Board meeting for the purpose of discussing ComEd's most recent restoration efforts related to the July 11 and prior storms. Given the magnitude of recent outages in Buffalo Grove, I believe it would be beneficial to our elected officials and the public to gain an understanding of the severity of the storms that affected our area, the related damage that occurred "upstream" and affected our residents, how ComEd responded and prioritized repair orders after the storm, what could be done to improve reliability in the future and the methods in which the Village and ComEd should plan communications during significant outages. The Village Board meeting will begin at 7:30 PM and will be held in the Council Chambers, Village Hall, 50 Raupp Boulevard. If you are unable to attend or would like to schedule a different time to speak with the Board, please do not hesitate to contact me at(847) 459-2525 or via email: jbraiman(&- vet bg.org. Sincerely, r Jeffrey S. Braiman, Village President CC: Dane Bragg, Village Manager Jan Sirabian, Village Clerk Village Board July 19, 2011 Mr. Christopher J. Nelson, Manager of Government Affairs Comcast Cable 1500 McConnor Parkway Schaumburg, Illinois 60173 Dear Chris: On behalf of the Village Board, I would like to extend an invitation to you to attend the August 8 Board meeting for the purpose of discussing Comcast's most recent restoration efforts related to the July 11 and prior storms. Given the magnitude of recent outages in Buffalo Grove, I believe it would be beneficial to our elected officials and the public to gain an understanding of the severity of the storms that affected our area, the related damage that occurred"upstream" and affected our residents, how Comcast responded and prioritized repair orders after the storm, what could be done to improve reliability in the future and the methods in which the Village and Comcast should plan communications during significant outages. The Village Board meeting will begin at 7:30 PM and will be held in the Council Chambers, Village Hall, 50 Raupp Boulevard. If you are unable to attend or would like to schedule a different time to speak with the Board, please do not hesitate to contact me at(847) 459-2525 or via email: jbraiman(&- vet bg.org. Sincerely, r Jeffrey S. Braiman, Village President CC: Dane Bragg, Village Manager Jan Sirabian, Village Clerk Village Board July 19, 2011 Mr. David Strahl, External Affairs Manager AT&T AT&T Center Drive, 42G34 Hoffman Estates, Illinois 60192 Dear David: On behalf of the Village Board, I would like to extend an invitation to you to attend the August 8 Board meeting for the purpose of discussing AT&T's most recent restoration efforts related to the July 11 and prior storms. Given the magnitude of recent outages in Buffalo Grove, I believe it would be beneficial to our elected officials and the public to gain an understanding of the severity of the storms that affected our area, the related damage that occurred "upstream" and affected our residents, how AT&T responded and prioritized repair orders after the storm, what could be done to improve reliability in the future and the methods in which the Village and AT&T should plan communications during significant outages. The Village Board meeting will begin at 7:30 PM and will be held in the Council Chambers, Village Hall, 50 Raupp Boulevard. If you are unable to attend or would like to schedule a different time to speak with the Board, please do not hesitate to contact me at(847) 459-2525 or via email: jbraiman(&- vet bg.org. Sincerely, r Jeffrey S. Braiman, Village President CC: Dane Bragg, Village Manager Jan Sirabian, Village Clerk Village Board a Monthly Management Report- June, 2011 7-A Overview The Monthly Management Report is available at www.vbg.org. Attachments June 2011 mgt rpt.pdf(Appendix) Trustee Liason Staff Contact Dane C Bragg,Office of Village Manager Monday, July 25, 2011 Village Managers Report -Item : 7-A See appendix: Appendix002- June 2011 mgt rpt.pdf a Fiscal Year 2011 - Six Month Financial Report 7-B Overview June 30, 2011 marked the mid-point of the FY 2011 budget for all Village funds. This analysis provides an overview of current year performance and makes a comparison against previous years to provide a basis for historical analysis. The total budget for the entire village is $59,501,913 offset by revenue expectations of$59,753,339. As with revenue,the expense commitments will need to be closely monitored for the remainder of the fiscal period. For the most part, revenues and expenditures appear to be in line with budgeted expectations. Attachments FY 2011 Six Month Report.pdf Trustee Liason Trustee Berman Staff Contact Scott D Anderson,Finance&GS Monday, July 25, 2011 Village Managers Report -Item : 7-13 111L A ,A G E M I�� O TO: Dane C. Bragg, Village Manager FROM: Scott D. Anderson, Finance Director DATE: July21, 2011 RE: FY 2011 BUDGET—SIX MONTH STATUS UPDATE June 30, 2011 marked the mid-point of the FY 2011 budget for all Village funds. This analysis provides an overview of current year performance measured against the approved Budget and makes a comparison against the previous year's totals. The total Budget for the entire village is$59,501,913 offset by revenue expectations of$59,753,339. Based upon a review of revenue and expenditure/expense trends the Village's overall fiscal operations appear to be, in most line items,consistent with budget assumptions made during development of the current budget. Intuitively, one would expect that at the mid-point of the fiscal year both revenues and expenses would be 50%. Revenue typically exceeds 50% due to the timing of property tax receipts, especially during the years with a fiscal year ending April 30(pre-2008),while expenses always lag the 50%benchmark due to the timing of invoices, December debt service obligations, and the phasing of construction and contractual payments. The purpose of this report to identify revenue and/or spending trending early enough in the year to make spending adjustments in the remaining months. It is imperative that staff continue to monitor the financial activity and individual departmental performance with a proactive eye upon fluctuating economic conditions and changes in service demands within the Village.This report will be used to validate budget methodologies and where modifications are needed, adjustments will be integrated into the development of the FY 2012 budget. The following is a comparison, through six months, of revenues and expenditures/expenses (actual versus budget)for all funds and account groups: FY 2011 Budget Actual Percent Realized (cD 6/30/2010 Revenue $59,753,339 $31,038,226 51.94% Expenditures $59,501,913 $24,319,523 41.01% VILLAGE-WIDE REVENUE ANALYSIS: Below is an historic comparison of revenue realized at the mid-point of the fiscal year. VILLAGE BUDGET PERFORMANCE@ FISCAL YEAR MIDPOINT 70 60 m a 50 O @ °°°IIIIIIIIV.. 00 40 OIV �II010 P ��IIII01 ° �"" IIIIIV �IIIIIIIP O 30 C d � 2 20 d a 10 0 FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 +Revenue .......muu......-Expend itures/Expenses FY 2008 marked the first calendar fiscal year.The variance in revenue to expense was more profound with an April 30 year end because; • Property Tax revenue included both installments from Lake County • Water and Sewer Utility included the peak summer demand months • Golf Enterprise revenue captured the apex of the playing season (July-August) The following chart is the distribution of Corporate Fund revenue and performance to date. Percentage Percentage Percentage FY 2011 Revenue of Revenue of Change $$$ 2011 vs REVENUE CATEGORY Budget 6/30/2011 Budget 6/30/2010 Budget 2010 Change CORPORATE FUND Property Taxes 11,504,690 6,599,041 57.36% 5,670,686 49.88% 16.37% 928,355 Base Sales Taxes 4,585,193 2,231,477 48.67% 2,278,994 49.14% -2.09% (47,517) Home Rule Sales Taxes 2,741,583 1,422,916 51.90% 1,385,517 49.86% 2.70% 37,399 I ncome Taxes 3,801,160 2,148,761 56.53% 2,103,617 52.03% 2.15% 45,144 Utility Use Taxes- Electricity 1,604,060 765,214 47.70% 349,397 31.48% 119.01% 415,817 Utility Use Taxes- Natural Gas 920,309 795,132 86.40% 363,121 46.06% 118.97% 432,011 Telecommunications Taxes 2,284,416 1,050,346 45.98% 1,146,470 47.40% -8.38% (96,°124) Fines and Fees 1,514,700 710,696 46.92% 733,675 48.14% -3.13% (22,979) Real Estate Transfer Taxes 439,000 193,841 44.16% 228,790 46.09% -15.28% (44,949) Prepared Food and Beverage Taxes 703,716 349,436 49.66% 334,242 48.16% 4.55% 15,194 Development Fees & Permits 721,388 453,082 62.81% 416,382 68.90% 8.81% 36,700 Intergovernmental Revenue 224,065 179,603 80.16% 174,890 67.46% 2.70% 4,714 Business/Liquor Licensing 274,400 163,206 59.48% 159,175 58.16% 2.53% 4,031 Interest Income 254,012 97,439 38.36% 142,426 31.87% -31.59% (44,987) Operating Transfers 705,000 352,500 50.00% 352,500 50.00% 0.00% 0 All Other Revenue 1,083,500 649,227 59.92% 381,029 35.33% 70.39% 268,198 Total 33,361,192 18,161,917 54.44% 16,220,912 48.82% 11.97% 1,941,006 • Property Taxes -57.4% Revenue to date represents the first installments of the 2010 levy extensions for both Lake and Cook Counties. Historically, 99.7% of taxes levied are collected so it is anticipated that budget estimates will be realized by year-end. The significant increase in the percentage of collections at the midpoint of the year against FY 2010 is due to a delay in the issuance of Cook County tax bills last year. • Sales/Home Rule Sales Taxes -48.7%/51.9% Base Sales Tax net receipts total$2,231,477,which represents a decrease from FY 2010 of$47,517. Home- Rule Sales Tax receipts total $1,422,916 compared to $1,385,517. These receipts account for all taxable customer spending through March 2011. Retail sales activity continues to be sluggish for base sales tax collections. This is due in part to lost market share or competing interests (auto sales and groceries). • Income Tax - 56.5% Income Tax revenue was equal to a per capita distribution of$49.75. This compares to$48.82 in FY 2010,an increase of$.93 or about 2% per capita. In terms of a dollar change, income is $45,144 above similar FY 2010 receipts. Any major shifts in the unemployment rate or corporate earnings will continue to impact this revenue.The Village continues to experience delays in payment from the State of Illinois. As of June 30th,the state was behind three months in payments totaling $.86 million. • Utility Use Tax(Electricity/Natural Gas)—47.70%/86.40% Both use taxes appear in line with budget expectations. Electricity use tax is under the benchmark but will rebound with higher summer usage months in the second half of the year. Natural gas use tax is skewed due to higher usage months in the first half of the fiscal year. FY 2010 was the first year of implementation and 2010 only reflects two months of collections. • Real Estate Transfer Tax - 44.2% Receipts from the Real Estate Transfer Tax total $193,841 as compared to $228,790 in FY 2010. The downturn in the housing market that began in late 2007 continues to significantly impact this revenue source. In 2011,there have only been two extraordinary transactions(sales>$1,000,000). One of the extraordinary transactions($11.6 million)accounts for about 18%of the revenue further signifying the weakness in the real estate market. This revenue may take several years to recover. From a national perspective, it is estimated that it will take about 2.2 years to deplete existing inventory and clear the path for a housing recovery. • Telecommunications Tax - 46.0% Receipts from the Telecommunications Excise Tax levied at a rate of 6%totaled $1,050,346 or 46.0%of the approved fiscal period budget.This revenue continues to declines as customers are likely eliminating service lines in reaction to the economy. It is anticipated that this decline will continue for the remainder of the year and into next year. • Prepared Food and Beverage Tax -49.7% Revenue to date generated from the Village's 1%Prepared Food and Beverage Tax is$349,436.The amount posted this year is$15,000 more than last year. The revenue has been fairly predicable to date. Nationally and regionally the recession has had more of an impact on higher end dining. Establishments offering value dining have experienced little to no decline in revenues. Staff will continue to monitor receipts closely to identify trends for the next year. • Development Fees/ Permits -62.8% Construction and development related fees and licenses are generated in both the Corporate and Water Funds. Industrial/commercial development fees related to Connexion, CVS Caremark, and LG Electronics drove much of the fist half revenue. • Interest Income -38.4% Much of the revenue is not realized until the close of the fiscal year through the accrual of unamortized income. Revenue is lower than last year's total by about$45,000.The remainder of investments held by the Village is limited in duration by state statute and cannot be invested in any equity products.Yields on current assets hover around. 5% to 1% for CDs and about 0.2% for money markets. As longer maturity CDs are coming due they are being reinvested at much lower rates.At this point it appears the Federal Open Market Committee will not increase Federal Funds Rates(Village's short term investments are tied to this rate)until the middle of the fiscal year at the earliest. Percentage Percentage Percentage FY 2011 Revenue of Revenue of Change $$$ 2011 vs REVENUE CATEGORY Budget 6/30/2011 Budget 6/30/2010 Budget 2010 Change WATER&SEWER FUND Sales of Water 9,186,638 2,766,442 30.11% 3,019,958 31.10% -8.39% (253,51 ) Development Fees & Permits 64,300 28,204 43.86% 148,521 166.04% -81.01% ('12 ,317) Interest Income 51,020 25,729 50.43% 25,944 21.82% -0.83% (2 15) All Other Revenue 2,500 5,725 229.00% 2,500 86.63% 129.00% 3,225 Total 9,304,458 2,826,101 30.37% 3,196,923 32.22% -11.60% (370,822) • Sales of Water/Debt Service -30.1% Revenue earned at mid-year,as anticipated,trails the benchmark due to the timing and accrual of water sales and sanitary sewer treatment fees to be received in the second half of the fiscal period.While revenue reflects mid-year performance,what is not reflected is June,2011 Cook County residential, along with the May-June, 2011 Lake County revenue for residential and commercial user/consumer rates and fees to be billed as of June 30, 2011. This year the lag is more than the previous year (32.2%) due to an unusually cool and wet spring that reduced the need for outside irrigation. The remaining funds, Percentage Percentage Percentage FY 2011 Revenue of Revenue of Change $$$ REVENUE CATEGORY Budget 6/30/2011 Budget 6/30/2010 Budget 2011 vs 2010 Change ALL OTHER FLINGS IMRF 1,547,072 890,208 57.54% 810,774 50.98% 9.80% 79,435 Parking Lot 147,100 81,157 55.17% 111,882 74.24% -27.46% (30,725) Motor Fuel Tax 1,841,741 837,288 45.46% 826,855 30.86% 1.26% 10,433 Capital Projects Facilities 875,212 65,765 7.51% 2,846,150 66.86% -97.69% (2,780,385) Capital Projects Streets 245,908 30,025 12.21% 184 0.08% 16255.03% 29,841 Facilities Debt Service 1,292,929 611,866 47.32% 422,726 35.69% 44.74% 189,139 Police Pension 4,060,777 3,321,896 81.80% 1,266,850 32.04% 162.22% 2,055,045 Fire Pension 3,545,915 2,765,798 78.00% 1,191,847 33.67% 132.06% 1,573,951 Refuse 1,052,831 517,337 49.14% 445,935 42.60% 16.01% 71,403 The largest variances year to year are, • Capital Projects Facilities—due to the bonded village-wide drainage project in FY 2010 • Investment gains in the equity portfolios for both the Police and Firefighters' Pension Funds. Both funds have made concerted efforts to raise the equity percentage in fund holdings. The Police Pensions Fund is currently investing in individual stocks in an attempt to gain yield on the investment performance. Both funds use professional investment advisors who serve as fiduciaries of the funds. The year to date performance of the S&P 500 is 6.84% In concluding the revenue analysis, it appears that overall combined fund revenue targets should attain a level around 98-100% of budget by December 31, 2011. Certain revenue,such as Inter-Fund Transfers,generally are not posted until the second half of the period and then only based on the need of the receiving fund. If there is n identified need within a fund for an operating transfer, an expenditure reduction will also be realized in the granting fund. All revenue categories will be monitored closely and all efforts maximized in order to enhance revenue potential with specific emphasis directed toward monitoring those high impact revenues that are affected by both local and/or national economic trends and conditions. GOLF ENTERPRISE COURSE PERFORMANCE: Buffalo Grove Golf Club: Through June 30,2011, a total of$476,149 in operating and non-operating revenue has been realized against a budget of $1,334,300 amounting to 35.69% of budget. This compares to June 30, 2010 revenue of $534,349 or 39.15%of budget. Total Paid Rounds-June 30 18,000 16,000 14,000 12,000 10,000 8,000 6,000 4,000 2,000 0 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 ® Paid Rounds ®Ten Year Average Total paid rounds through the end of June were 12,330(1,677 less rounds played than last year).Of the paid rounds, residents accounted for over 50%of the play. Membership rounds totaled 3,576 (419 less than last year)with per membership round revenue equal to$20.43, based upon membership revenues of$73,045.As the season progresses, the total value of memberships will be more evident as the average fee per round decreases with the accumulation of more membership rounds. From a historic perspective encompassing the last ten years, total rounds played each month were below historical averages for all of the six months. Since 2002 the average rounds played through June 30 is 15,475. The rounds posted this year trail that benchmark by 20.3%. Fiscal mid-year revenue realized at the Buffalo Grove Golf Club was$58,200 or about 10.9%less than the FY 2010 period. Except for rent and utility reimbursements,all major revenues are down against the previous year with greens fees showing the biggest decrease of$38,811. See account summary below for detail; Percentage Percentage Percentage FY 2011 Revenue of Revenue of Change $$$ 2011 vs REVENUE CATEGORY Budget 6/30/2011 Budget 6/30/2010 Budget 2010 Change Buffalo Grove Golf Club Greens Fees 800,000 266,715 33.34% 305,526 36.81% -12.70% (38,811) Power Cart Rental 170,000 46,026 27.07% 64,651 35.92% -28.81% (18,425) Driving Range Fees 72,000 23,472 32.60% 30,845 42.84% -23.90% (7,373) Memberships 90,000 73,045 81.16% 79,429 83.61% -8.04% ( ,384) GPS Income 30,000 4,655 15.52% 6,692 22.31% -30.44% (2,037) Merchandise Sales 75,000 26,375 35.17% 26,386 32.98% -0.04% (`1`1) Rent& Utility Reimbursements 80,000 31,836 39.80% 15,805 26.34% 101.43% 16,031 All Other Revenue 17,300 4,025 23.27% 5,016 27.87% -19.76% (991) Total 1,334,300 476,149 35.69% 534,349 39.15% -10.89% (58,200) The outlook for FY 2011, based on past trending at mid-year (paid rounds at 6/30 equal to 44.78% (1979- 2010) of total rounds multiplied by average per round revenue), is that total greens fees revenue will be approximately$650,000-$675,000 which would not meet the initial budget expectations. Arboretum Golf Club: Arboretum Golf Club operating revenue, exclusive of equity transfers totaled $452,719 or 39.4% of budget compared to the previous year's revenue of$385,910 (30.4%of budget). Total Paid Rounds-June 30 12,000 10,000 8,000 6,000 4,000 2,000 0 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 ® Paid Rounds ®Ten Year Average Paid rounds were 10,505 compared to 8,400 in 2010. The primary reason for the growth in rounds is the introduction of a Gold Card Program whereby customers pay $100 and receive a discount on week day rounds.The program has been a great success to date.The ten year average at the Arboretum is 9,006 at the midpoint of the play year. Revenue realized at the Arboretum is$66,809 or 17.3%more than what was posted through June 30, 2010. The outlook for the remainder of the period, also based on past trending, is that revenue in a range of$700,000 to $725,000 in greens fees if play levels remain at the current pace. See summary list below for detail. Percentage Percentage Percentage FY 2011 Revenue of Revenue of Change $$$ 2011 vs REVENUE CATEGORY Budget 6/30/2011 Budget 6/30/2010 Budget 2010 Change Arboretum Golf Club Greens Fees 724,000 298,662 41.25% 263,444 32.93% 13.37% 35,218 Power Cart Rental 160,000 61,050 38.16% 49,113 28.06% 24.31% 11,937 Memberships 35,000 27,144 77.55% 25,806 64.52% 5.18% 1,338 GPS Income 30,000 9,915 33.05% 9,837 24.59% 0.79% 78 Merchandise Sales 60,000 16,203 27.01% 17,362 26.71% -6.67% 1,159) Rent& Utility Reimbursements 84,000 12,816 15.26% 13,347 16.68% -3.98% (531) Operating Transfers 36,004 0 0.00% 0 0.00% 0.00% 0 All Other Revenue 19,900 26,929 135.32% 7,001 21.91% 284.65% 19,928 Total 1,148,904 452,719 39.40% 385,910 30.43% 17.31% 66,809 VILLAGE-WIDE EXPENDITURE(EXPENSE)ANALYSIS: Expenditures to date total$24,319,523 or 41.0%of the approved budget. This compares to $24,595,310 or 40.41% in FY 2010. As with revenue, an historic budget-to-actual perspective is presented.Trending,with only one exception, has always been positive to the benchmark. The following chart depicts expenditure (expense) performance immediately followed by class analysis; Percentage Percentage Percentage FY 2011 Expenditures of Expenditures of Change $$$ 2011 vs EXPENDITURE CATEGORY Budget 6/30/2011 Budget 6/30/2010 Budget 2010 Change CORPORATE FUND Personal Services 19,388,974 8,870,027 45.75% 8,815,067 45.82% 0.62% 54,960 Personal Benefits 3,959,389 1,914,747 48.36% 1,743,843 50.64% 9.80% 170,903 Operating Expenses 1,052,098 414,058 39.36% 368,173 34.64% 12.46% 45,885 Insurance 409,045 319,738 78.17% 303,984 90.18% 5.18% 15,754 Legal Services 273,410 143,853 52.61% 98,576 35.71% 45.93% 45,277 Committees and Commissions 85,350 3,400 3.98% (9,2110) -11.64% -136.92% 12,611 Commodities 541,930 255,510 47.15% 275,731 44.42% -7.33% (20,221) Maintenance&Repair-Facilities 543,013 77,915 14.35% 122,660 23.07% -36.48% (44,J 4`,5) Maintenance&Repair-Others 94,306 29,019 30.77% 35,429 36.15% -18.09% (6,410) Maintenance&Repair-Vehicles 607,181 284,873 46.92% 214,560 30.57% 32.77% 70,313 Capital Improvement-Facilities 71,325 11,366 15.94% (19,924) -27.87% -157.05% 31,289 Capital Equipment 175,247 70,338 40.14% 95,321 12.83% -26.21% (24,983) Operating Transfers 5,132,214 2,637,333 51.39% 2,393,921 45.95% 10.17% 243,412 All Other Expenses 1,027,710 527,364 51.31% 585,334 57.58% -9.90% (c) a yo) Total 33,361,192 15,559,540 46.64% 15,023,465 44.94% 3.45% 536,075 Percentage Percentage Percentage FY 2011 Expenses of Expenses of Change $$$ 2011 vs EXPENSE CATEGORY Budget 6/30/2011 Budget 6/30/2010 Budget 2010 Change WATER&SEWER FUND Personal Services 1,040,272 467,603 44.95% 444,444 46.24% 5.21% 23,159 Personal Benefits 440,625 191,968 43.57% 172,218 43.03% 11.47% 19,749 Operating Expenses 149,724 18,921 12.64% 27,890 20.01% -32.16% (8,969) Insurance 173,510 171,590 98.89% 146,590 98.71% 17.05% 25,000 Commodities 4,789,990 1,495,343 31.22% 1,383,523 27.87% 8.08% 111,819 Maintenance&Repair-Facilities 95,000 207 0.22% 132 0.13% 56.68% 75 Maintenance&Repair-Water/Sewer 71,200 31,614 44.40% 21,949 30.83% 44.03% 9,665 Maintenance&Repair-Others 8,900 4,002 44.96% 1,016 11.42% 293.72% 2,985 Maintenance&Repair-Vehicles 95,576 48,075 50.30% 22,830 24.48% 110.58% 25,245 Capital Project-Water 3,445,000 106,116 3.08% 45,931 1.70% 131.03% 60,185 Capital Equipment 13,500 0 0.00% 0 0.00% 0.00% 0 Debt Service 429,428 334,183 77.82% 215,350 50.00% 118,834 Operating Transfers 885,000 352,500 39.83% 352,500 39.83% 0.00% 0 All Other Expenses 1,382,080 542,759 39.27% 645,497 50.72% -15.92% (102,J38) Total 13,019,805 3,764,880 28.92% 3,479,871 28.38% 7.57% 285,009 Percentage Percentage Percentage FY 2011 Expenses of Expenses of Change $$$ 2011 vs EXPENSE CATEGORY Budget 6/30/2011 Budget 6/30/2010 Budget 2010 Change GOLF COURSES Buffalo Grove Golf Club Personal Services 596,218 258,114 43.29% 258,044 42.82% 0.03% 70 Personal Benefits 201,128 94,158 46.81% 83,404 43.35% 12.89% 10,754 Operating Expenses 168,650 103,409 61.32% 75,978 41.21% 36.10% 27,430 Insurance 10,800 10,000 92.59% 10,000 92.59% 0.00% 0 Commodities 143,000 76,469 53.47% 77,899 53.36% -1.84% (1,430) Maintenance&Repair-Facilities 50,500 28,535 56.50% 17,638 31.50% 61.78% 10,897 Maintenance&Repair-Others 25,000 6,583 26.33% 12,434 54.06% -47.05% (5,851) Maintenance&Repair-Vehicles 24,000 7,690 32.04% 2,264 12.58% 239.65% 5,426 Capital Project-Facilities 51,500 3,676 7.14% 10,710 17.42% -65.68% (J,0355) Capital Equipment 1,000 0 0.00% 0 0.00% 0.00% 0 Operating Transfers 36,004 0 0.00% 0 0.00% 0.00% 0 All Other Expenses 21,500 4,985 23.19% 5,330 24.79% -6.47% (3 455) Total 1,329,300 593,618 44.66% 553,702 40.56% 7.21% 47,721 Arboretum Golf Club Personal Services 571,006 235,425 41.23% 234,483 41.11% 0.40% 942 Personal Benefits 163,081 79,190 48.56% 70,681 45.16% 12.04% 8,510 Operating Expenses 197,100 113,831 57.75% 97,914 46.38% 16.26% 15,917 Insurance 10,800 10,000 92.59% 10,000 92.59% 0.00% 0 Commodities 171,500 99,997 58.31% 113,015 66.48% -11.52% (13,018) Maintenance&Repair-Facilities 48,500 21,968 45.30% 11,901 25.59% 84.59% 10,067 Maintenance&Repair-Others 25,000 6,512 26.05% 13,174 69.34% -50.57% (6,662) Maintenance&Repair-Vehicles 15,000 6,977 46.51% 3,732 26.66% 86.95% 3,245 Capital Project-Facilities 31,500 6,184 19.63% 6,924 17.75% -10.68% (J39) Capital Equipment 2,000 1,126 56.29% 0 0.00% 0.00% 1,126 Operating Transfers 0 0 0.00% 0 0.00% 0.00% 0 All Other Expenses 17,500 1,283 7.33% 4,009 22.91% -68.00% (2,J26) Total 1,252,987 582,494 46.49% 565,833 44.62% 2.94% 22,418 Percentage Percentage Percentage FY 2011 Expenses of Expenses of Change $$$ 2011 vs EXPENSE CATEGORY Budget 6/30/2011 Budget 6/30/2010 Budget 2010 Change REMAINING FUNDS-SUMMARY IMRF 1,553,221 716,770 46.15% 699,926 45.06% 2.41% 16,844 Parking Lot 183,221 18,345 10.01% 24,343 16.15% -24.64% (5,998) Motor Fuel Tax 1,750,000 1,126,128 64.35% 1,063,571 39.70% 5.88% 62,556 Capital Projects Facilities 697,212 65,766 9.43% 1,078,294 28.92% -93.90% (1,012,528) Capital Projects Streets 1,271,215 66,764 5.25% 301,453 20.50% -77.85% (23 4,689) Facilities Debt Service 1,301,833 123,756 9.51% 24,273 2.07% 409.86% 99,484 Police Pension 1,766,120 926,602 52.47% 815,301 49.96% 13.65% 111,301 Fire Pension 857,815 393,613 45.89% 329,133 48.87% 19.59% 64,481 Refuse 961,691 381,246 39.64% 240,387 24.84% 58.60% 140,859 TOTAL VILLAGE EXPENDITURES 59,305,612 24,319,523 41.01% 24,595,310 40.41% -1.12% (J08,4558) • Personal Services/ Personal Benefits -45.5%/47.9% Personal Services is the single largest expense account category budgeted by the Village. In terms of total budget, Personal Services account for 36.4%of expenditures,which is same percentage noted in FY 2010. Much of the initial expenses related to the Voluntary Separation Initiative was paid in the first half of the year. Realized savings due to position elimination, restructuring, delayed hiring, and new entries under a Tier II wage system will yield additional savings in the last half of the year. Salaries and wages paid through June 30, 2010 total $9,831,169. Personal Services is trending lower than 50% due to position reductions and hiring delays. The largest account within Personal Benefits is Group Health, Dental and Life Insurance. Expenditures are trending as anticipated in this account group. • Capital Projects and Improvements Budget authorizations for capital projects, equipment and improvements total $5,727,999 of the budget. Several major capital programs are underway that account for a majority of the authorization: 1. Street improvement programs within the Motor Fuel Tax Fund, which includes local annual street maintenance and reconstruction along with major multi-agency street and highway construction programs within Buffalo Grove. 2. The continuation of various capital improvement projects as identified within the Village's FY 2011 through FY 2015 Capital Improvement Plan. 3. Capital equipment acquisition across all departmental budgets, most specifically from the Reserve for Capital Replacement and the Reserve for Computer Replacement. 4. Major programs and acquisitions are moving ahead within planned implementation schedules. It is anticipated that the some of the budget authorizations may not be drawn by year-end, as some approved programs will be carried forward into FY 2012. • Operating Transfers This expense category accounts for about 10.2%of the budget.Operating transfer are designed to provide for transfers between various Village funds for activities performed on behalf of the transferring fund, for cash contributions toward capital development programs,or to supplement debt service fund balances as an offset for prior period property tax abatement • Debt Service The approved budget is developed around established principal and interest schedules for each series of general obligation or revenue bond indebtedness,the entire budget will be expended by December 31,2011. The five identified expenditure categories referenced above account for 682% of FY 2011 budget expenditures/expenses. Commodities, which account for an additional 9.5%of budget are heavily skewed with $4,435,350 budgeted for transfer to Lake County for sanitary sewer treatment and sewer tap-on fees. The following charts provide the snapshot of budget performance to date for all Village Funds. Fund Revenue Expense Sur lu / Deficit Corporate 18,161,917 15,559,540 2,602,377 Water&Sewer 2,826,101 3,764,880 (938,779) BGGC 476,149 593,618 (11`7,469) AGC 452,719 582,494 (129,`7 75) I MRF 890,208 716,770 173,438 Parking Lot 81,157 18,345 62,812 Motor Fuel Tax 837,288 1,126,128 (288,839) Capital Projects 65,765 65,766 (`1) Capital Projects Streets 30,025 66,764 (36,740) Debt Service 611,866 123,756 488,109 Police Pension 3,321,896 926,602 2,395,293 Fire Pension 2,765,798 393,613 2,372,185 Refuse 517,337 381,246 136,091 Total 31,038,226 24,319,523 6,718,703 Department Directors will continue to implement cost containment measures within their respective budgets throughout the remainder of the fiscal year and into FY 2012. Global strategies that address personnel costs are in the process of or are currently implemented and will net significant savings in the later half of the year and will set the framework for FY 2012 budget discussion. Issues that will likely surface during the last half of the year include, • Addressing wage parity for all non-represented employees in light of recent fire union contract • Threats to the Local Government Distributive Fund in the fall veto session • Inter-fund subsidy transfers to golf if play continues to be soft at the BGGC • Final run out of insurance claims as the Village transitions to the Intergovernmental Professional Benefits Cooperative(IPBC).As the reserves have been depleted the final claims will be paid out of departmental operating budgets. a Farmers Market Overview 10-A Overview The Farmers Market Committee thanks the generosity of the community for helping the Cub Scouts donate to the Vernon Township food pantry and helping the Environmental Action Team donate dozens of used bicycles to www.workingbikes.org. Thanks to the Police Department for performing bike helmet safety checks. This coming Sunday shop for fresh corn,peaches,tomatoes and more! Take the brand-new vegetable contest for the chance to win another gift certificate to the market. Bring the family for acoustic guitar by Lisa and face painting by the Krazy Klown Club between 10:00 & 12:00. Attachments July 25 farmers mkt trustee rept.pdf Trustee Liason Trustee Stein Staff Contact Susan L Levy,Office of Village Manager Monday, July 25, 2011 Reports from the Trustees Item 10 A a Artists' League - Indian Trail Library Exhibition 10-B Overview The Village of Buffalo Grove Artists' League will be presenting the first All Members' Show. The event will be held on Tuesday,August 2, from 7 to 8:30 pm at the Indian Trails Public Library, 355 South Schoenbeck Road in Wheeling. Over 20 artists working in a variety of media are expected to participate, and many of the pieces will be available for sale. Artists will be at the event to discuss their work and refreshments will be available. Both the show and reception are open to the community and FREE -the public is encouraged to attend. The Village of Buffalo Grove Artists' League is a group open to visual artists in all media, at all stages of development. The goal of the League is to inspire members, educate them, and allow them to share their knowledge with one another while facilitating their involvement in the Buffalo Grove community in order to raise awareness and appreciation of visual arts among the local residents. The next group meeting for the League will be held on Monday, August 29 at the Indian Trails Public Library. To get on the email list or if you have questions, please contact BGArts@vbg.org, attention Sharon Borstein/Carol Berman, or call 847-459-2518. Attachments Trustee Liason Trustee Trilling Staff Contact Carol C Berman,Building&Zoning Monday, July 25, 2011 Reports from the Trustees Item 10 B a Authorization to Execute Third Year Option of a 3-Year 11-B Street Light Maintenance Contract Recommendation of Action Staff recommends the Village Board authorize staff to execute the third year maintenance contract option with Aldridge Electric,to cover the 2011-2012 contract year. Budget Impact Fund/Account Budget Notes $205,800 451-3913 Estimated budget impact is simply the approved Street Light Maintenance account amount from the 2011 Budget. Work will be performed as needed within the Budget. Overview Staff has monitored the response and quality of work performed by Aldridge Electric, Inc. for the second year of the 3-year period. Extension of this contract was to be based on the performance of Aldridge Electric, Inc. during this period, and Staff was requested to provide the Village President and Board of Trustees with an evaluation of the contractor's performance and a recommendation at the end of this first year contract period for optional contract extension. A three percent increase in unit prices would be in effect for the third year option,the final year of the contract. Aldridge Electric continued to do an acceptable job with all matters related to work maintaining the Village owned street lights during the past year. This work would be expected to continue within the 2011 approved budget amount of$205,800.00. The contract allows the Village to request as little as 0 percent or as much as 200 percent of the contract amounts,therefore, staff will continue to monitor expenditures to remain under the budget amount as has been successfully done in the past. Next Steps Upon authorization by the Board, Public Works Staff will contact Aldridge Electric, Inc. with a Notice-to- Proceed for the third year of the contract. Attachments 2011-2012 Street Light Maintenance Recommendation.pdf Trustee Liason Prior Actions Trustee Stein On May 18,2009,the Village President and Board of Trustees authorized staff to execute a maintenance contract with Aldridge Electric,Inc.,the low bidder for the Street Light Maintenance Contract. On June 7,2010,the Village President and Board of Trustees authorized staff to execute the second-year option that was presented as part of the original bid. Staff Contact Anticipated Future Board Actions Gregory P Boysen,Public Works No further action will be required under this contract. In May of 2012 this maintenance contract will be ready to be bid again,at which point Staff will request from the Village Board an Authorization to Bid a new contract for 2012 and beyond. Monday, July 25, 2011 Consent Agenda: Unfinished Business Item 11 B TO: Gregory P. Boysen Director of Public Works FROM: Michael K. Skibbe Civil Engineer DATE: July 7, 2011 SUBJECT: 2011-2012 STREET LIGHT MAINTENANCE CONTRACT Greg, I would recommend having Aldridge Electric continue to perform the street light maintenance under the third year option submitted with the original bid for the 2009- 2010 (Contract Year) contract. This represents a 3%rise in unit prices from the previous (2010-2011) contract year. Aldridge continues to do an acceptable job with all matters related to their work maintaining the Village owned street lights. Michael K. Skibbe \\Client\G$\ENGINEER\MKS\105.doc Attachments a Approval to Waive Bids and Enter into an Agreement with 11-B Magic Dreams Video Productions Recommendation of Action Staff recommends that the Village Board waive bids and enter into an agreement with Magic Dreams Video Productions to provide video services until August 2013. Overview In July of 2010 the Village Board approved a contract renewal with Marc Zyburt of Take One Video. This contract renewal held fees until August of 2013. In May of 2011, Take One Video ceased operations due to a personal issue. Because the company was a sole proprietorship,the Agreement with Take One Video Services has now ceased. Currently, Matt Jacobsen of Magic Dreams Productions is providing video services for the Village on an as needed basis. Mr. Jacobsen has worked in Buffalo Grove with Marc Zyburt since 2007,he also worked for the Village's contract videographer prior to Mr. Zyburt(Unique Video). Because Mr. Zyburt owned the portion of the Village's website that hosted board meeting videos,the availability of that communication modality ceased upon his death. The `13-Roll"footage that Mr. Zyburt shot has also been lost. Magic Dreams Productions was able to provide us with a new header for the opening of the Village Board meetings using old footage. Recommendation It is recommended that the Village waive bids and enter into an agreement with Magic Dreams Productions. This agreement has been structured to coincide with the terms of the agreement the Village had with Take One Video and will accordingly terminate in August, 2013 (proposed agreement attached). This agreement has been reviewed and approved by Bill Raysa. Please note that Magic Dreams Productions has agreed to fulfill the contract exactly the way that it was approved by the Village Board in July of 2010,with the same services for the same fees with the exception of a small reduction in costs for uploading video to the village website. Accordingly, a waiver of bids and authorization to continue services under like terms is requested. Civic Plus (the Village website hosting company)has introduced a new media module for the village website. This will allow uploading one year's worth of village board meetings at no additional cost. Therefore,video uploading cost is reduced to $225 from the prior rate of$275 per meeting. This saves the Village approximately$100 per month from the Take One Video contract. Staff is of the opinion that using Magic Dreams Productions will permit faster posting of Village Board meeting video on the website. Further, Magic Dreams is familiar with the Village,the formats used for programming and has demonstrated an ability to provide services in an emergency situation. Budgeted Costs • $580 for video taping of Village Board meetings up to 3 hours • $40 per 30 minute increments thereafter • $225 per meeting for post production, encoding of video for web stream to Village website Next Steps Once the contract has been signed, staff will work with Magic Dreams to re-institute the delivery of the Village Board meeting videos to the website. It is anticipated that this will be completed by the first meeting in October. Attachments Magic Dreams Video Agreement.pdf Video Service Proposal.pdf Trustee Liason Prior Actions Trustee Trilling Staff Contact Anticipated Future Board Actions Leisa M Niemotka,Office of Village Manager Monday, Jul 25 2011 Consent Agenda: New Business Item 11 B Y � 9 7/20/2011 VIDEO SERVICES AGREEMENT THIS AGREEMENT is made this 25 day of July, 2011 between the VILLAGE OF BUFFALO GROVE, 50 Raupp Boulevard, Buffalo Grove, Illinois 60089, ("VILLAGE") and MATT JACOBSEN D/B/A MAGIC DREAMS PRODUCTIONS, a sole proprietorship, 2831 Northampton Drive #201, Rolling Meadows, IL 60008 ("MAGIC DREAMS"). The VILLAGE and MAGIC DREAMS agree as set forth below: ARTICLE 1 THE CONTRACT DOCUMENTS The Contract Documents shall consist of: (a) this Agreement, and (b) the attached VIDEO SERVICE PROPOSAL. ARTICLE 2 THE WORK MAGIC DREAMS shall perform all the Work required by the Contract Documents for video services as directed by the VILLAGE. ARTICLE 3 TIME OF COMMENCEMENT The services to be provided pursuant to this Agreement shall commence as of August 1, 2011 and continue for a period of(2) two years from said date. The VILLAGE may choose to renew this Agreement at the VILLAGE'S discretion. -1- ARTICLE 4 CONTRACT SUM The VILLAGE shall pay MAGIC DREAMS for the performance of the Work, pursuant to the Contract Documents. ARTICLE 5 PAYMENTS Payment shall be made by the VILLAGE pursuant to the Illinois Prompt Payment Act (30 ILCS 540/0.01). ARTICLE 6 MISCELLANEOUS PROVISIONS 1. The VILLAGE is a tax exempt entity. 2. This Agreement and all Contract Documents shall be construed and enforced under the laws of the State of Illinois. 3. This Agreement may be terminated, without cause, by either party hereto upon ninety (90) days advance written notice to the other party. THIS AGREEMENT is entered into as of the day and year first above written. THE VILLAGE OF BUFFALO GROVE MATT JACOBSEN D/B/A MAGIC DREAMS VIDEO PRODUCTIONS By: By: Dane Bragg, Village Manager Matt Jacobsen -2- Magic Dreams Productions 2831 Northampton Drive #201 Rolling Meadows, IL 60008 (224) 232-9870 Village Of Buffalo Grove Video Service Proposal Village Board Meeting Coverage-Average Run Time:3 Hours Provide video services for no fewer than twenty-four Village Board meetings per year.The Village Board typically meets at 7:30 pm twice per month.Video coverage of Village Board meetings is NOT broadcast "live."The successful bidder will be expected to provide a broadcast quality DVD for playback on Buffalo Grove's cable access channel by 8:00 am the day after the meeting is held. Requirements of the DVD include: 1) Opening Graphics/Credits for Board Meeting with theme music 2) Meeting Name and Date on the frame throughout the meeting. 3) Clear coverage of AV presentations that may happen during the meeting. 4) Two-person shoot—to transfer between and include all members of the Village Board,Staff,Visitors and Public. 5) Closing Credits with theme music The price per hour on the bid sheet for Project A shall also include Staff Duties, On-Site Production Duties and Producer Duties. Price: $580 per meeting up to 3 hours. $40 every 30 minutes over 3 hours. Village Board Meeting Coverage—Village Website Provide video services for each Village Board meeting. Create duplicate DVD in the booth, immediately following the conclusion of the meeting. In studio, convert the DVD file to a single Flash video file, upload the converted file to the Web server by noon on the day following the meeting. Price: $225 per meeting to DVD Rip, codec conversion and video upload to Village website. Optional Services—at the discretion of the Village. The following Optional Service may also be purchased by the Village separately and on an as needed basis. People, Places and Issues—Run Time: 1 Hour o Three—One-hour"newsmagazine"type shows.This show should combine location footage and a question and answer session that is filmed in Village Hall at 50 Raupp Boulevard, Buffalo Grove, Illinois. o Video coverage of People, Places and Issues programs are NOT broadcast "live." The price per hour on the bid sheet for Project B shall also include Staff Duties, On-Site Production Duties, and Producer Duties. Price: $580 for People, Places and Issues up to 3 hours. $40 every 30 minutes over 3 hours. -1- a Ordinance No. 2011- : An Ordinance Amending Chapter 1.12, Suspension and Revocation of Licenses and 12-A Permits, of the Buffalo Grove Municipal Code Recommendation of Action Staff recommends approval of an amendment to Chapter 1.12 of the Municipal Code to permit the revocation or suspension of a business license for violations of zoning regulations or where there has been a violation of the management and safety plan pertaining to the subject property. Overview Modifications to Chapter 1.12, Suspension and Revocation of Licenses and Permits, is recommended in order to allow the Village to suspend or revoke a business license for violation of zoning regulations, or where there has been a violation of the management and safety plan pertaining to the premises. The ordinance was drafted by Bill Raysa,Village Attorney. Attachments Revocation Ord 7-20-2011.pdf Trustee Liason Prior Actions Trustee Terson This ordinance was deferred at the July 11,2011 meeting due to the petitioner's request to defer the ordinance considering a special use permit for Xtreme Trampolines, 900 Busch Parkway. Staff Contact Anticipated Future Board Actions Ghida Neukirch,Office of Village Manager This ordinance relates to the ordinance approving a special use permit for Xtreme Trampolines,900 Busch Parkway. Monday, July 25 2011 Ordinances and Resolutions Item 12 A 7/20/2011 ORDINANCE NO. 2011- AN ORDINANCE AMENDING CHAPTER 1.12, SUSPENSION AND REVOCATION OF LICENSES AND PERMITS, OF THE BUFFALO GROVE MUNICIPAL CODE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS,pursuant to its home rule authority, as follows: Section 1. Sections 1.12.020 and 1.12.030 of the Village of Buffalo Grove Municipal Code are hereby amended to read as follows: 112.020-Suspension. A. When the conduct or operation of any business, occupation, activity or establishment, whether licensed or unlicensed, 1. shall constitute a nuisance or a clear and present danger to the public health, safety or general welfare, or 2. where the holder of any license or permit shall have refused to allow an inspection of the license or permit holder's premises, or 3. where the holder of any license or permit has refused a sample of the license or permit holder's goods for testing, or 4. where there has been a violation of the licensing provisions, or 5. where there has been a violation of the zoning regulations or management and safety plan pertaining to the premises, then the Village Manager, or designated representative, shall have the authority to summarily order the cessation of business and the closing of the premises and the suspension of the license or permit for a period not exceeding ten days. B. Within five days after the Village Manager has so acted, the Village Manager or designated representative shall call a hearing for the purpose of determining whether or not the license should be revoked. 1.12.030-Revocation. A. Licenses and permits issued by the Village may be revoked by the Village President after notice and hearing as provided in this Chapter for any of the following causes: 1 1. Any fraud, misrepresentation, or false statement contained in the application for the license; 2. Any violation by the licensee of the provisions relating to the license, the subject matter of the license, or to the premises occupied; 3. Conviction of the licensee of any felony or of a misdemeanor when such conviction indicates an inability to operate a safe, hones or legitimate business operation; 4. Failure of the licensee to pay any fine, penalty, or other charge owing to the Village; 5. Refusal to permit inspection or investigation or, take sample or interference with an authorized Village officer or employee while in making inspection or investigations; 6. When the conduct of the business constitutes a nuisance or a clear and present danger to the public health, safety or general welfare; 7. Any violation of the zoning regulations or management and safety plan pertaining to the premises; or 8. For other good and sufficient cause. B. Any revocation shall not preclude prosecution and imposition of any other penalties for the violation of other Village ordinances. Section 2. This Ordinance shall be in full force and effect from and after its passage and approval. AYES: NAYES: ABSENT: PASSED: , 2011. APPROVED: , 2011. APPROVED: Village President ATTEST: Village Clerk F:Adocs\clients\103\1001\ORD\00101503.DOC 2 3 a Ordinance No. 2011- : Approving a Special Use for a recreation facility in the Industrial District,Xtreme 12-B Trampolines, 900 Busch Pkwy Recommendation of Action Staff recommends approval of a special use permit for the operation of a recreation facility in the Industrial District- Xtreme Trampolines located at 900 Busch Parkway. The approval is subject to the conditions set forth within the special use ordinance. Overview At the request of Mr. Eric Beck, owner of Xtreme Trampolines, at the July 11, 2011 Village Board meeting, the Board tabled consideration of an ordinance granting a special use to Xtreme Trampolines for a recreation facility in the Industrial District. Previously,the Plan Commission voted 6-2 against the granting of a special use permit for the proposed use at its May 4, 2011 hearing. Based on staff and elected official feedback, Mr. Beck has agreed to the following modifications to the proposed ordinance and the Management and Safety Plan: • The Management and Safety Plan is subject to review and acceptance by the Village Manager or the Manager's designee;the previous language set forth approval by the Village. • The Management and Safety Plan includes language that trampolines shall be located at the bottom of the foam pit. • The Management and Safety Plan sets forth that"If emergency response personnel are on the premises, managers and court monitors shall cease activity on the trampolines and in the immediate vicinity where emergency service is being provided". The Management and Safety Plan also includes other minor modifications which have been agreed upon by the petitioner and Village staff. At the Village's request, Mr. Beck has provided a closing checklist that would be utilized which includes daily disinfection of the trampolines. Mr. Beck will address the protocol that would be utilized by his staff for contacting emergency response personnel. He will also provide the Board information pertaining to a training program that would be implemented for all personnel subject to the approval of the special use permit. Next Steps If approved,the petitioner must meet the requirements of the proposed ordinance prior to the issuance of a certificate of occupancy. Attachments Ord-Xtreme Trampolnes_7-20-2011.pdf Xtreme Trampolines floor plan Exh D 6-24-2011.pdf Xtreme Trampolines Mgmt Safety Plan 7-20-2011.pdf Xtreme Trampolines Closing List.pdf Xtreme Fire Chief Memo 7-6-2011.pdf Trustee Liason Prior Actions Trustee Terson See Item 12-A,revocation of business license,7/25/2011 Board meeting agenda. This proposal was also addressed at the June 6,2011 and July 11,Village Board meetings. Staff Contact Anticipated Future Board Actions Ghida Neukirch,Office of Village Manager MondaY, July 25 2011 Ordinances and Resolutions Item 12 B 7/20/2011 ORDINANCE NO. 2011 — AN ORDINANCE APPROVING A SPECIAL USE FOR A RECREATION FACILITY IN THE INDUSTRIAL DISTRICT, VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS Xtreme Trampolines (ITP #2, LLC) 900 Busch Pkwy The Corporate Grove Business Park WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS,the real property legally described in Exhibit A(the"Property")attached hereto is zoned in the Industrial District pursuant to Ordinance No. 1984-40; and, WHEREAS, Forefront Properties LLC is the owner("Owner"), of the Property; and, WHEREAS, Eric Beck has petitioned the Village on behalf of ITP 42, LLC, a Wyoming limited liability company; and, WHEREAS,ITP 42,LLC is not yet registered with the Illinois Secretary of State to conduct its business in Illinois: and, WHEREAS, Eric Beck has represented that ITP 42, LLC will be doing business under the assumed name of "Xtreme Trampolines;" and, WHEREAS, Eric Beck and ITP 42, LLC will collectively be referred to herein as "Xtreme Trampolines"; and, WHEREAS, Xtreme Trampolines proposes to lease a space of 50,000 square feet in the building (121,096 square feet) at 900 Busch Parkway for the purpose of operating an indoor trampoline facility; and, WHEREAS, Xtreme Trampolines and Owner have represented to the Village that Xtreme 2 Trampolines, as lessee, and Owner, as lessor, have agreed to execute a lease (the "Lease") for a space of 50,000 square feet in the building on the Property and including allocation of outdoor parking spaces sufficient to accommodate the demand for parking created by the proposed facility; and WHEREAS, said recreational facility requires approval as a special use in the Industrial District; and, WHEREAS,the proposed facility would be developed and operated in accordance with and pursuant to the following exhibits: EXHIBIT A Legal Description EXHIBIT B Acceptance and Agreement concerning special use EXHIBIT C Project binder dated May 27, 2011 EXHIBIT D Floor Plan dated June 24, 2011 WHEREAS, notice of the public hearing concerning the petition for the special use was given, and the public hearing was held by the Buffalo Grove Plan Commission; and, WHEREAS,the Plan Commission voted 6 to 2 to recommend against approval of the special use based on concerns relating to public health and safety,specifically Sub-section 17.28.040.A.1.of the criteria for a Special Use as set forth in Section 17.28.040 of the Village's Zoning Ordinance; and, WHEREAS, the President and Board of Trustees after due and careful consideration have concluded that the development of the Property on the terms and conditions herein set forth would enable the Village to control development of the area and would serve the best interests of the Village. NOW, THEREFORE,BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. This ordinance is made pursuant to and in accordance with the Village's Zoning Ordinance, Development Ordinance and the Village's Home Rule powers. The preceding Whereas clauses are hereby made a part of this Ordinance. Section 2. The Corporate Authorities hereby adopt a proper, valid and binding ordinance approving a special use for operation of a recreational facility for trampolines pursuant to Exhibit C for the Property legally described in Exhibit A attached hereto, subject to the following conditions: 3 A. The special use zoning approval does not become effective until Xtreme Trampolines: (i) executes the lease for the building space at 900 Busch Parkway and provides a copy of said fully executed lease to the Village (Confidential information within the lease may be redacted prior to delivery of the lease to the Village.), (ii) provides proof to the Village that ITP 42, LLC is authorized to conduct business in the State of Illinois, and (iii) provides proof to the Village that ITP 42, LLC is authorized to conduct business in Illinois under the assumed name of Xtreme Trampolines. B. If the requirements of the foregoing subsection A. are not provided to the Village by September 30, 2011,the Village may, in its sole discretion,void the special use approval. C. The special use is granted to Xtreme Trampolines, and said special use does not run with the land and is not assignable. D. The facility shall be used for the activities represented by Xtreme Trampolines in the exhibit hereto and in testimony at the Plan Commission public hearing,namely: the use of trampolines as a recreational activity and related accessory activities including birthday parties. E. Off-street parking shall be provided to accommodate the parking demand created by the Xtreme Trampolines recreation facility and any other tenants or uses on the Property. In the event that the Village determines that additional parking is necessary to accommodate the Xtreme Trampoline facility or other uses on the Property, Xtreme Trampoline and Owner shall take appropriate actions to provide said parking or reduce parking demand on the Property by adjustment or elimination of activities or uses. F. The location of handicapped accessible parking spaces and curb access shall be modified as directed by the Village to provide said parking and access proximate to the main customer building entrance to the Xtreme Trampolines facility. G. Xtreme Trampolines and Owner shall make improvements to the building to comply with applicable Village codes as determined by the Village. H. Xtreme Trampolines shall provide a management and safety plan concerning operation of the trampoline facility to the Village at the time of application 4 for a building permit. (i) Said management and safety plan shall include provisions regarding safety training for employees and customers concerning safe use of recreational equipment at the facility; enforcement of the rules and policies concerning use of the equipment; a written procedure and schedule for routine surface cleaning of all shared athletic equipment; and a written procedure and schedule for the regular inspection and maintenance of all equipment used by customers. (ii) Said management and safety plan is subject to review and acceptance by the Village Manager or the Manager's designee. Any modifications to said plan after initial acceptance by the Village shall be submitted to the Village Manager for review and acceptance. (iii) Xtreme Trampolines shall provide access to the facility for Village personnel during regular business hours to inspect and monitor operation of the facility concerning compliance with the management and safety plan. (iv) If the Village determines that there are serious public safety or public health issues that have not been remedied by Xtreme Trampolines in an effective and timely manner after notice by the Village, then the Village may take action to suspend or revoke the business license of Xtreme Trampolines in accordance with Chapter 1.12 of the Buffalo Grove Municipal Code. Section 3. This Ordinance shall be in full force and effect upon the submittal to and approval by the Village of the documents set forth in Section 2.A.,the management and safety plan required by Section 2.1-1. hereof, and the executed Acceptance and Agreement (Exhibit B hereto). If there are any changes to the entities set forth in Exhibit B, Eric Beck shall notify the Village, and a revised Exhibit B shall be executed and filed with the Village. This Ordinance shall not be codified. AYES: NAYS: ABSENT: PASSED: APPROVED: 5 ATTEST: APPROVED: Village Clerk JEFFERY S. BRAIMAN, Village President 6 EXHIBIT A Legal Description Xtreme Trampolines 900 Busch Parkway The Corporate Grove Business Park SUBJECT PROPERTY LEGAL DESCRIPTION: Lots 52, 53, 54, 55, 56, 57, 58, 59, 60, 61, 62, 63,64 and 65 in the Corporate Grove,being a subdivision of part of the southwest quarter of Section 26 and part of the south half of Section 27,Township 43 North,Range 11 East of the Third Principal Meridian according to the plat thereof recorded August 22, 1984 as Document 2305059 in Lake County, Illinois. SUBJECT PROPERTY COMMON DESCRIPTION: 900 Busch Parkway, Buffalo Grove, IL PIN: 1527303021 1527303022 1527303023 1527303024 1527303025 1527303026 1527303027 1527303028 1527303029 1527303030 1527303031 1527303032 1527303033 1527303034 7 EXHIBIT B Xtreme Trampolines 900 Busch Parkway The Corporate Grove Business Park Acceptance and Agreement concerning special use ordinance ITP 42, LLC d/b/a Xtreme Trampolines does hereby accept and agree to abide by and be bound by each of the terms, conditions and limitations set forth in Ordinance No. 2011— duly passed and approved by the Village of Buffalo Grove, IL granting the special use set forth in said Ordinance. ITP 42, LLC d/b/a Xtreme Trampolines acknowledges that it has read and understands all of the terms and provisions of said Buffalo Grove Ordinance No.2011— ,and does hereby acknowledge and consent to each and all of the provisions, restrictions, and conditions of said Ordinance. ITP #2, LLC, d/b/a XTREME TRAMPOLINES By: Name (print): Title: The undersigned Owner acknowledges that it has read and understands all of the terms and provisions of said Buffalo Grove Ordinance No. 2011 FORERONT PROPERTIES LLC By: Name (print): Title: 0 x w IF v v w v 0 0 0 0 v L ■ v f0 II L O m XTREME TRAMPOLINES MANAGEMENT AND SAFETY PLAN BUFFALO GROVE, IL 7-20-2011 Construction / Facility 1. Trampolines shall be located at the bottom of the foam pit. 2. The frame shall be made of heavy duty metal tubing. 3. Each trampoline frame support shall be bolted to the floor to prevent shifting. 4. Two inches of polyethylene padding shall cover all of the rigid metal tubing throughout the facility. 5. A minimum of clearance of 20' shall be available above every horizontal trampoline jumping surface. 6. Platforms shall be constructed at the same height as the horizontal jumping surfaces. 7. All the trampoline equipment, including the beds, spring, frame, and padding shall be maintained in good condition. 8. All perimeter platform guard railing shall be a minimum of 60" in height. 9. There shall be a first aid kit on the premises at all times which is at least equivalent to the American Red Cross 16 unit field cabinet, and in addition, two standard wool blankets. 10. The facility shall carry a minimum of$3M worth of liability insurance. 11. Netting shall be installed at the top of every angled trampoline to prevent someone falling over. The net shall be fire retardant and climb resistant. Heavy duty cables shall secure this netting. 12. All trampoline beds are required to have a trampoline curtain, which is an extension of the bed. The extension shall be securely fastened to the underside of the pad with heavy duty velcro. 13. A handicap ramp shall be constructed to gain access to the trampoline platform. This ramp shall be built according to American Disabilities Act guidelines. 14. The rules of the facility, attached hereto as Schedule 1, shall be conspicuously posted throughout the premises. Personnel 1. If emergency response personnel are on the premises, managers and court monitors shall cease activity on the trampolines and in the immediate vicinity where emergency service is being provided. 2. Training shall be provided, at a minimum as set forth below, for all managers and court monitors. Managers and court monitors shall enforce all rules of the facility. Disciplinary actions shall result if employees are not enforcing the rules properly. 3. Each manager shall be at least 21 years of age, be employed full time by the facility, and be certified in basic first aid. 4. Each manager shall be trained on all duties of the facility for at least 3 weeks before managing their own shifts. 5. Managers shall diligently supervise the court monitors and regularly review their performance to ensure proper enforcement of the rules. Xtreme Trampolines Management&Safety Plan - 2 6. All personnel at the facility, including managers and monitors, shall wear shirts that clearly identify them as facility staff. 7. For each open trampoline court, there shall be at least one trained individual monitoring trampoline jumpers. 8. Each court monitor shall receive a minimum of 6 hours of training and document said training. 9. Each court monitor shall watch a "Court Monitor Safety Video" once a month and document said training. SCHEDULE 1 Customer Rules 1. Every customer shall watch the safety video before entering the facility, regardless of previous visitations. 2. No one is allowed to jump if they have any previous injuries that are unhealed. 3. Customers must jump within their own ability and be aware of their surrounding at all times. 4. In order to jump, customers must be wear a wristband. 5. Parents must watch small children carefully. 6. Only one person per trampoline at any one time. 7. No jumping from the trampoline to the platform. 8. No running, rough-housing, or tag play at the facility. 9. All jewelry must be removed before jumping on the trampoline. 10. Persons under the influence of alcohol or drugs are not allowed in this establishment. 11. Shoes are not allowed on the trampolines. Bare feet are best for grip. Socks are allowed. 12. Jumpers should jump with feet slightly apart. Never jump with legs spread far apart and never land on a trampoline with just one foot, because this can easily cause a twisted ankle. 13. The safest place to jump is in the middle of the trampoline. The edge of the trampoline bed is not a safe place to bounce. 14. Be aware that the higher you jump, and the faster your body is moving, the greater the chance for injury. 15. Flips can be dangerous, so please be extra careful when performing these. Practice in the foam pit first, before attempting on the trampolines. The unpredictable landing location poses the risk. 16. Don't sit on the trampoline beds or pads. 17. Don't climb up the angled trampoline beds or grab onto the nets. 18. No gum anywhere within the facility. 19. No food or drinks on the trampolines. 20. Outside food is not allowed, except for birthday cakes. 21. Customers must empty their pockets before jumping. Foam Pit Rules 1. No back flips 2. No double front flips 3. Only 1 jumper for each of the three lanes 4. No head first dives (you can break your neck!) 5. Landing in the foam pit on your feet is the safest Xtreme Trampolines Management&Safety Plan - 3 6. No jewelry (can cause punctures or ripped earlobes!) 7. No chest or stomach entry (you can break your back!) 8. Get forward motion, so you clear the trampolines and pads 9. To avoid your knees hitting your head/face on pit entry, separate knees if landing on bottom or back (aka cowboy) XTREME TRAMPOLINES CLOSING CHECKLIST BUFFALO GROVE, IL 7-7-2011 Manager Task Employee Name OK Court walk through Check Lockers Sweep Platform/Stairs Sweep Floors Disinfect Trampolines Mop floors & platform Wipe Down All Tables Clean Birthday Party Area Clean Birthday Party Utensils Turn off safety video (TV, PS2, and Sound Bar) Take out trash Clean Men's Bathroom Clean Women's Bathroom Clean Handicap Bathrooms Clean Up Parking Lot (including Trash) Turn off computers Windows Cleaned Sweep/Mop Lobby Vaccum Floor Mats Clock Out Everyone DATE: To: Ghida Neukirch From: Fire Chief Terrence M. Vavra Subject: Extreme Trampoline Date: July 6, 2011 Let this memo serve as a summary of the issues, from the Fire Department perspective, related to Extreme Trampoline. • Based on the information provided by the Carol Stream Fire Department, they average 3.4 calls per month to Extreme Trampoline. o This represents about 1% increase in the number of the calls for EMS service per month. o The number seems high but it is manageable using current staff. o Approximately 75% of those calls are ALS in nature due to mechanism of injury. • They may be an increase in numbers based on the use of a private ambulance service at the facility in Carol Stream. o I am not in favor of having a private ambulance service at this location. ■ Having the personnel on scene does not translate to better care for the patient. ■ The cost to a resident, who is already paying taxes for this service, could be excessive. • Removal of the patients from the trampolines and/or foam pit is labor intensive and difficult. o This is true in any gymnastic facility o Additional training is possible from a variety of venues o Our response have the flexibility to adapt to these situations In conclusion, I do not see any issues that would not be able to be addressed by the Fire Department using existing staff. As with any occupancy, if issues develop, we would address them with the management in an effort to rectify the issue. As always if more detailed information is required please let me know. a Authorization to Solicit Proposals for Financial Systems 14-A Software Recommendation of Action Staff recommends approval to release the RFP for Financial Systems Software by July 29,2011. Village Goal Upgrade Financial Accounting Software Budget Impact Fund/Account Budget Notes $125,000 511-4696 Included in 2011 Capital Improvement Plan Overview One of the primary goals of the Finance Department for the current fiscal year is to advance several technology initiatives that will benefit both internal and external customers. The most critical of these initiatives is upgrading the current financial software. The Village's current financial software vendor is CDC, formerly IDC prior to a recent acquisition. The Finance Department has used the same version of this software for the last seventeen years. This software drives all of the Village's accounting, financial reporting, payroll, utility billing, and accounts payable functions. CDC's product has been a stable solution for the Village over the years and has performed as expected. To minimize costs over the years, the IT Department has reduced the need for software upgrades and reliance upon additional software modules offered by CDC by using in-house programming on the IBM Lotus Notes platform to develop databases for time and attendance, purchasing, inventory control, invoicing, and receivables. To further reduce costs, the Finance Department uses Excel Databases to manage the budget, fixed assets, cash and investments, and debt schedules. A fiscally conservative approach to technology allowed staff to extract as much as possible from a sixteen year old financial software program. Some of the costs associated with delaying any software upgrades are work inefficiencies, product support exposure, inadequate controls and training that is based solely upon staff recollection. The work inefficiencies revolve around a significant amount of dual entry accounting and separate spreadsheet management. For example, each department creates and submits its time sheets for payroll. Those time sheets are printed in Finance and re-keyed into the financial software. Each keystroke adds to the probability of an error. The product support exposure is that CDC must maintain a staff person who has the knowledge base to problem solve issues on our software version. The training issue is significant because there is no user group training for any new, or existing, employees. The overall system of multiple spreadsheets, databases and journals without automated oversight increases the opportunity for fraudulent activities to occur absent necessary decision trees and transaction controls. In order to achieve the public aspect of the departmental goals of providing residents with more opportunities to transact business online, interact more intuitively regarding utility accounts, and ultimately provide more real time financial information, the village must migrate to a newer financial software technology. To that end, a capital project(PBF73-08 Financial Software Upgrade) was initially introduced in the FY 2008- 2012 Capital Improvement Plan (CIP). The project was deferred several years due to financial hardship and the ability of staff to maneuver around the software's limitations. This year the project was approved for planning purposes in the FY 2011 portion of the 2011-2015 CIP and budgeted for the current fiscal year. Next Steps -Release RFP to software companies with a presence in the public sector and publicly advertise with a deadline for submittal of September 9, 2011. -Hold a pre-proposal conference at Village Hall on August 24, 2011 to provide an overview of the Village's accounting and operating systems as well as answer proposal specific questions. -Present a recommendation to the Board on October 17, 2011. Attachments Financial Software RFP.pdf VOB Business Requirements.pdf Trustee Liason Prior Actions Trustee Berman Staff Contact Anticipated Future Board Actions Scott D Anderson,Finance&GS The intention is to select a software vendor and return to the Board with a recommendation on October 17,2011. The implementation of a new financial software suite is anticipated to span multiple fiscal years. Mo�nda��July 2�52�0�� N�e�wBu�s��n�es�s�� Ite�m �4�� Y, Request for Proposal Village of Buffalo Grove Replacement of Financial System The Village of Buffalo Grove is seeking proposals from software / consulting firms interested in implementing a new Financial System for the Village of Buffalo Grove. Copies of the proposal requirements/details may be requested Monday through Friday, 9:00am to 4:30pm at the Village of Buffalo Grove Finance Department, 50 Raupp Boulevard, Buffalo Grove, IL or by email at kskibbe@vb .car Submittal Requirements: To be considered, three (3) copies of your proposal must be received at the above address by 4:30 pm on September 8, 2011. The original and two copies must be submitted together to the attention of Katie Skibbe, Assistant Finance Director, stating on the outside: Company's name Address Telephone number The Village of Buffalo Grove reserves the right to reject any or all submissions, to waive any informality, and to accept any proposal which the Village Board deems most favorable to the interest of the Village. Questions and/or comments should be directed Monday— Friday, 8:30 —4:30, Katie Skibbe, Assistant Finance Director. Village of Buffalo Grove Page 1 of 25 Village of Buffalo Grove REQUEST FOR PROPOSAL: FINANCIAL SYSTEM AND IMPLEMENTATION SERVICES Release Date: 7/25/11 Responses Due: By 4:30PM on 9/8/11 Village of Buffalo Grove Page 2 of 25 Table of Contents A. Introduction B. Scope of Work C. Requirements for Proposal D. Requirements for Solution E. Additional Information F. Procedures for Submitting Proposal G. Terms and Conditions H. Selection Process I. Vendor Signature Village of Buffalo Grove Page 3 of 25 A. Introduction The Village of Buffalo Grove ("Village") is requesting proposals for a financial system that will: 1. Meet the Village's various business long term needs 2. Increase the efficiency and effectiveness of business processes 3. Enable expanded business capabilities through an integrated, modern platform. This solution will replace the Village's current financial system. The proposed solution must be able to support all specifications and requirements identified in this RFQ. The Village is seeking a single vendor that will provide both solution and implementation services, as well as training and support. Scope Current State The Village has used Information Development Consultants (IDC) as their financial system during the last 17 years. In its current state, the financial system no longer supports the current business or integrated data needs of Village employees and system users and, therefore, the Village is seeking a new solution. The current financial system is used primarily for Finance and Human Resource functions. Use and acceptance beyond these core user groups is not widespread. Financial processes are not highly formalized or standardized and are not documented at this time. The various finance processes also involve a great deal of redundant entry and manual workflow across all departments. Almost all departments maintain their own off-line, shadow systems to track budgets, expenditures, projects, revenue, and other business data. There are many systems in use across the Village (see Additional Information), none of which are currently interfaced with the financial system. Consequently, the financial system lacks sufficiently consolidated or corroborated data sets for use in management decision making and analysis and considerable human effort is expended for data extraction, validation and reconciliation. Desired State 3iJisoiroess GoaIIs Through the implementation of a new, expanded financial system, the Village desires to achieve the following goals: •The Village will have a centralized technology platform that is easily used by, and meets the needs of all Departments. •The Village will improve service to its constituents through increased access to services and information and increased efficiency of service delivery. •The Village will achieve improved levels of efficiency through the significant reduction of duplicative or redundant processes and paper/manual efforts, and through the implementation of efficient business tools such as workflow automation. •The Village's business processes will be based on leading business practices, becoming more formal, standard and consistent to enhance controls and reduce risk. •The Village will be able to easily search and obtain information for internal and external purposes and will be able to produce a variety of reports for management decision-making, reporting and analytical purposes. Village of Buffalo Grove Page 4 of 25 •The Village will have accurate and verifiable information, consistent and accessible across the organization's departments. The Village desires for the future financial system to meet the following high-level goals: •The System is desired to replace the current financial system and have an expanded footprint (beyond that of the current financial system). •The system should be a long-term, stable, scalable solution that will integrate, interface or potentially replace other processes and/or systems currently in use, as well as be able to interface with potential future processes or systems that might be required. •The System should be on a single platform, distributed and accessible throughout the entire Village from any location or remote site, with a common look and feel across modules and departments. The internal & external customer interface and functionality should be user-friendly. •The System will have central, inter-relational databases that feed data throughout the system based on a single point of entry (thereby eliminating duplicate entry of the same piece of information). •The System will have the ability to capture significantly more information than previously available in an improved, easily accessible and customizable format. •The System will enable easily reporting of data in both standard out-of-the-box reports and custom developed reports. •The System will be flexible and simple to adapt, expand or change to meet specific department's information needs. •The System should provide easy access to information across modules with a self-service, searchable format. •The System will employ standard, formal business processes based on leading practices that are uniform throughout the system. •The System will maximize the efficiency of business operations through automated workflows, notifications and document availability. •The System will allow for better service and access to its external customers through e-Commerce capability and interface/integration with a new Village website. •The System will be able to support current resource levels, including approximately 250 FTEs and 12,665 water bills produced for 17,700 customers, and be easily expandable to accommodate a growing customer base. In reaching these goals, the Village does not intend to heavily customize a financial system in order to meet current business processes. The Village intends to adopt better business practices that may or may not require any customization of the future financial system. Village of Buffalo Grove Page 5 of 25 The scope of services is limited to the footprint of a financial system that meets the Village's business requirements which is projected to be as follows: Tier 1 Tier 2 Tier 3 Finance Human Resources Finance General Ledger(GL) Recruiting Fixed Assets (new) Budgeting Hiring/Intake Cash Management Accounts Receivable Benefits Project Accounting Accounts Payable Employment Data Treasury/ Investment Purchasing/ Receiving Training Performance Utility Billing Management Citizen Request Other/Miscellaneous Billing Time &Attendance Complaints Payroll Employee Self-Service Work Requests/Job Orders FOI A E-Commerce Licensing Online Payment Collection Business Licensing E-Commerce Liquor Licensing Online Order Submission Performance Dashboards Rental Licensing Online Status and Scheduling Reporting Performance Measurement Permitting Permit Issuance Plans Examination Inspections Ticketing/ Adjudication Compliance Ticketing Fire Alarm Ticketing Adjudication Scope Limitations The following scope limitations or constraints should be understood: •The scope of services does not include the Village of Buffalo Grove Park District,Wheeling Township, or Vernon Township. •The scope of services does not include any other functionality beyond those defined in the Footprint above. For example, the scope of services does not include the Village's current E-mail system. Village of Buffalo Grove Page 6 of 25 If any changes to current systems are required to work with the solution, they must be specifically identified and highlighted in the project cost (Section D — Requirements for Solution, Section IX— Cost Information). Current System Environment W:Ootpo°°iiru't The Village's current financial system footprint is limited to Finance and Human Resource functionality. (Note that the Village does not utilize all system functionality available to them for each area.) •• • IDC Lotus Notes Database Microsoft Excel Finance Finance Finance General Ledger(GL) Accounts Receivable Budgeting Accounts Payable Purchasing/ Receiving Fixed Assets Utility Billing Other/Miscellaneous Billing Cash Management Payroll Time &Attendance Treasury/ Investment Human Resources Human Resources Human Resources Employment Data Performance Management Recruiting Hiring/Intake Licensing Benefits Business Licensing Training Liquor Licensing Rental Licensing Permitting Permit Issuance Plans Examination Inspections Ticketing/Adjudication Compliance Ticketing Fire Alarm Ticketing Adjudication Citizen Request FOIA Work Requests/Job Orders ru'teirf es A list of required and desired interfaces is attached as part of the Business Requirements and can also be found in Section D— Requirements for Solution. Village of Buffalo Grove Page 7 of 25 C. Requirements for Proposal Please format the proposal with the following sections. Include all information requested. Please refer to Section D— Requirements for Solution for all information necessary to answer questions in Sections III— X1. The Village prefers proposals to be concise and easy to understand. Font size shall be no smaller than 10 point. Do not include unnecessary or extraneous information. Three hard copies of the proposal and one electronic copy of the proposal must be furnished on or before the deadline. Section I—Executive Summary This section must include a brief overview of the key elements of your proposal. Please highlight any features or areas that differentiate your services and products from competitors and any specialization in solutions/implementation for Local Governments. Please limit the Executive Summary to no more than two pages. Section II—Vendor Profile Please include a brief overview and history of your company, addressing the organizational structure, target technologies and target industries. Highlight information regarding knowledge and experience in designing financial systems and implementing financial systems, especially for Local Governments. Please also indicate the following: 1. Vendor Name 2. Solution Name 3. Headquarter Location 4. Nearest Local Location 5.Website 6. Primary contact for this RFQ (Name, Address, Phone, Fax, E-mail) o If different, indicate Person authorized to negotiate/commit to an agreement o If different, indicate Person proposed at team leader 7. Please identify any formal alliances or partnerships that may be of benefit to the Village. In your answer please consider any alliances or partnerships to vendors or solutions identified as necessary Interfaces in Section D— Requirements for Solution. 8. Please describe your position in the marketplace, addressing the following areas: a. Years in business b. Years serving the public sector c. Targeted industries d. Customer base Village of Buffalo Grove Page 8 of 25 i. Industries ii. Geographic regions iii. Large, mid-or small tier e. Market capitalization f. Growth rate g. Annual revenue for prior three fiscal years h. Profit/loss statement for prior three fiscal years 9. Do you intend to subcontract any portion of the work required in this request for proposal? If so: a. Complete the vendor profile questions for each subcontractor b. Identify which elements of the required work will be performed by the subcontractor c. Indicate the plan for quality assurance over the quality and delivery of the work by the subcontractor Village of Buffalo Grove Page 9 of 25 Section III—Business Requirements 1. Provide a description of the overall solution. 2. Provide a narrative description that highlights how the solution matches the Village's core business features and additional business features (See Section D— Requirements for Solution) 3. Please indicate which of the business requirements are: (3) met by the solution in a standard offering, (2) met by the solution in a customized offering, (1) not met by the solution,. Answers are preferred in the attachment provided entitled Business Requirements. 4. Provide the technical information about the proposed solution requested in Section D - Requirements for Solution of this Request for Proposal. Address all points requested with an explanation as it relates to the Village's requirements. Answers are preferred in the attachment entitled Business Requirements. Please note the 255 character limitation in Excel and either provide answers of appropriate length, or supply additional information as an Appendix to the response. 5. Provide the performance benchmarking information about the proposed solution requested in Section D - Requirements for Solution of this Request for Proposal. Answers are preferred in the attachment entitled Business Requirements. 6. Provide the interface information about the proposed solution requested in Section D - Requirements for Solution of this Request for Proposal. Indicate whether(3) an interface exists (standard), (2) an interface can be developed (custom), (1) an interface cannot be developed. Answers are preferred in the attachment entitled Business Requirements. 7. In addition to the information requested in the Vendor Profile , please identify any formal partnerships or alliances that are not specifically identified as a required or desired interface, but that might be beneficial to the Village. 8. Please indicate the following information about the version of the solution you are proposing: a. Date this version was made commercially available (MM/YYYY)? b. Date this version last underwent major upgrades (MM/YYYY) (i.e. date of previous upgrade)? What major changes were included in this release? c. Date when next major upgrade will be rolled out and made available for installation (MM/YYYY). What major changes will be included in the next major release? Identify the modules and the related functionality included within this next major upgrade. 9. Identify if the following functionality and/or accompanying toolsets are provided with your solution. If a toolset is provided, please identify the toolset product name. a. Ability to identify and track software changes b. Ability to identify, track and handle customizations during system upgrades (major releases and version upgrades) c. Assist with the design and implementation of automated workflow d. Assist with the design and implementation of business processes e. Facilitate the integration with third party applications f. Assist with the mapping and migration of legacy or historical data g. Assist with the automation of testing customizations both during initial installation of customization and thereafter as application upgrades are applied Village of Buffalo Grove Page 10 of 25 h. Allow the ability to view and manipulate data models i. Ability to provide user-defined, ad-hoc reporting 10. Please describe the documentation available to the Village, addressing the following: a.What documentation will you provide? Please list and delineate between technical (i.e., technical manuals) and non-technical (i.e., user guides) documentation. 1. In what media formats can it be provided? 2. How is it organized—by module, by functionality? Please describe. b. Can this documentation be augmented with Village-specific procedures? If there is additional cost or effort to do so, please specify. c. How current is the documentation? Is it current with the most recent release? d. How is the release of updated documentation coordinated and distributed as it relates to the release of software upgrades? e.Will the Village be allowed to duplicate and distribute user and technical manuals for the solution? f. Do you provide an on-line user facility which encompasses the following topics? 1. Documentation of procedures for software applications 2. Intuitive web functionality that will prompt the user to search for,find and access the procedure/process in question 3. Updated, on-line documentation reflective of the latest version or release 4. On-line functionality enabling users to ask process related questions and receive answers 11. Please indicate the following about the data available to the Village: a. Are the data models and process models available to the client for reference? b. Is configuration management methodology documented and available to the client? c. Are software revision methodology and controls documented and available to the client? d. Is a disaster recovery plan in place for your company, documented and available to your client? 1. Please also answer this question for any subcontractors you are proposing, if applicable. 12. Please indicate the following about how the solution will help the Village meet its compliance requirements: a. Describe how the solution meets and accommodates legislative, regulatory and statutory requirements such as HIPPA, Red Flag. b. Describe the means by which you notify clients in advance of pending legislative, regulatory or statutory action that may impact your product. Village of Buffalo Grove Page 11 of 25 c. Describe the means by which your company distributes or makes available updates as required by legislation prior to the effective dates. Do not simply include brochures or technical documents as an explanation of the system proposed. Section IV—Technology Please provide answers to the following questions about the technology that relates to your proposed solution. This information must be provided in addition to the technical requirements identified in Section D - Requirements for Solution. 1.What kind of hardware does the solution run on? 2.What kind of database does the solution run on? 3.What kind of software does the solution run on? 4. How are backups performed? 5. How is security built in to the system? 6. How is data recovery performed? 7.What is the history regarding security breaches? 8. How is the solution architected to prevent security breaches? 9.What external user authentication are supported? (Active directory, Ldap, others) Section V—Interfaces The business requirements specify a number of required and desired interfaces. In addition to your response in the Business Requirements spreadsheet, please answer the following: 1. How are Application Programming Interfaces (API) interfaces created? 2.What standards are adhered to? 3. Do your API's include data validation, error trapping and exception reports to facilitate correction and subsequent successful data transfer? 4. Do your API's include options for users to approve before the update is committed to the database? 5. Do you support integration with legacy systems during implementation of new modules? Section VI—Implementation/Conversion The implementation of the proposed solution should consider that the Village has approximately 250 FTEs, all of which may use and/or access the new solution. 1. Propose a phased implementation plan for installation of the solution that matches the business requirements. 2. Propose an estimated duration and timeline for installation of each phase and/or module. Please overlay the timeline with the implementation plan identified above. 3. Indicate the Project Manager for each phase of implementation. Village of Buffalo Grove Page 12 of 25 4. Include and highlight any requirements/activities that will be the responsibility of the Village during the implementation. 5. Describe your approach towards project management and governance for the implementation. Section VII—Training 1. Describe the training process for key Village personnel to effectively maintain the proposed software solution. The training must include technical training for IT staff that covers topics such as installation, configuration, and maintenance of the proposed solution. 2. Describe the training process for all end-users. 3. Please provide a training schedule, indicating duration, audiences, frequency and location for all proposed training indicated above. 4. Please describe how the vendor provides on-going training for new Village employees. Section VIII-Warranties and Support 1. Provide warranty information including all coverage offered and duration. Be sure to list any and all exclusions to the warranty offered. 2. At what stage does the warranty expire and annual maintenance contract period start? 3. Please describe the support services and methods available to the Village. 4. Please include hours of operation, location of technicians and response times for each support service and method. Please indicate your availability to provide service/support between the business 8am - 5pm CST? 5. Is after-hours support available, and if so, how is it handled? 6. How are support resources assigned to the Village? 7.What is the escalation methodology for problem resolution? 8. Identify any usage caps or limitations for support services. Village of Buffalo Grove Page 13 of 25 Section IX—Cost Information 1. Provide cost estimates to meet the needs of the project addressing each of the following possible cost categories. Indicate "not applicable"where appropriate. The format of the cost proposal should address all possible areas of cost identified in the following list, Cost Categories, presented in a phased implementation schedule addressing all major activities and milestones, aggregating costs per phase. Cost proposals should take into account the following: •The costs should cover all "Core Features" listed in Section D - Requirements of Solution in the base pricing. Costs should also be provided separately for all "Additional" Features listed in Section D - Requirements of Solution. •As mentioned in Section B—Scope of Work, all system requirements should be considered in determining the cost. •A fixed cost bid for all solution/implementation efforts is preferred. ('. C„'ir`';t (`,,,ategorI i e s Please provide cost estimates for each of the following categories. Please remember to address both the Core Features and Additional Features of the solution in your response. A. Software and License Fees i. Indicate price per module, basis of pricing, pricing brackets for increases in users ii. Indicate unit pricing, e.g. concurrent or named users, or identify other basis iii. In addition to the software, identify what services and documentation are included in the initial license fees. iv.Within the software licensing structure, identify if there is a maximum number of users defined in an enterprise license v. Identify what, if any, impact there is upon the licensing structure for multiple geographic site installations B. Implementation Fees C. Support/Maintenance (hourly, annually) D. Hourly rates for Additional Customizations E. Other costs for Additional Customizations F. Add-on modules (not a part of the base solution) G. Upgrades H. Conversions I. Hosting (if applicable) J. Transaction Fees (Public Use, Processing Fees for e-Commerce) K. Reporting Fees (standard reports and non-standard) L. Documentation Village of Buffalo Grove Page 14 of 25 i. Indicate if any of the following is not included in the base cost, and if not, an estimate of the costs: training manuals, technical/user manuals, configuration documentation, test scripts. M. Training i. During and on-going ii. All formats including on-site, classroom and web-based training N. Travel expenses (if applicable) O. Shipping/ Freight expenses (if applicable) P. Taxes (if applicable) Q. Any other possible costs to be considered as part of the total cost of ownership Section X—Qualifications and References 1. Please provide your qualifications in implementing financial systems, including case studies for projects similar in their objective, industry, size and scope. 2. Please provide at least three (3) references of customers with similar project histories (references that match those described in the case studies listed above are preferred). Include company name, address, phone number, and point of contact. Please indicate where team members proposed to serve the Village (see Section IX—Team) have served the referenced clients. Section XI—Team 1. Please describe the quantity and organizational structure of the team that will support the Village over all phases of the project. 2. Please describe the qualifications of all core team leaders and members that will provide services to the Village over all major phases of the project. 3. Please describe any requirements of the team in terms of space, working hours and Village resources (both technical and personnel). 4. Please indicate how the vendor will maintain consistency among the team serving the Village. Section XII -Appendixes Include any additional information relevant to the proposal. Section XIII - Vendor Signature Page Include the executed Vendor Signature Page (found in Section I. Vendor Signature Page) in accordance with the following instructions: Hard copies of the proposal must contain a manual signature of an authorized representative of the responding firm(s). The electronic copy may contain an electronic signature of the same authorized representative of the responding firm(s). Village of Buffalo Grove Page 15 of 25 U . Requirements for Solution The following information attributes are required for any proposed solution. Responses to questions in Section C - Requirements for Proposal should address each attributed required below. Goals As stated in the Introduction,the Village's goals for a financial system transformation are as follows. The vendor's solution must be able to enable the attainment of these goals: Business Goals Through the implementation of a new, expanded financial system, the Village desires to achieve the following goals: •The Village will have a centralized technology platform that is easily used by, and meets the needs of all departments. •The Village will improve service to its constituents through increased access to services and information and increased efficiency of service delivery. •The Village will achieve improved levels of efficiency through the significant reduction of duplicative or redundant processes and paper/manual efforts, and through the implementation of efficient business tools such as workflow automation. •The Village's business processes will be based on leading business practices, becoming more formal, standard and consistent to enhance controls and reduce risk. •The Village will be able to easily search and obtain information for internal and external purposes and will be able to produce a variety of reports for management decision-making, reporting and analytical purposes. •The Village will have accurate and verifiable information, consistent and accessible across the organization's departments. System Goals The Village desires for the future financial system to meet the following high-level goals: •The system is desired to replace the current financial system and have an expanded footprint (beyond that of the current financial system). •The system should be a long-term, stable, scalable solution that will integrate, interface or potentially replace other processes and/or systems currently in use, as well as be able to interface with potential future processes or systems that might be required. •The system should be on a single platform, distributed and accessible throughout the entire Village from any location or remote site, with a common look and feel across modules and departments. The customer interface and functionality should both be user-friendly. •The system will have central, inter-relational databases that feed data throughout the system based on a single point of entry (thereby eliminating duplicate entry of the same piece of information). •The system will have the ability to capture significantly more information than previously available in an improved, easily accessible and customizable reporting format. Village of Buffalo Grove Page 16 of 25 •The system will be flexible and simple to adapt, expand or change to meet specific department's information needs. •The system should provide easy access to information across modules with a self-service, searchable format. •The system will employ standard, formal business processes based on leading practices that are uniform throughout the system. •The system will maximize the efficiency of business operations through automated workflows, notifications and document availability. •The system will allow for better service and access to its customers through e-Commerce capability and interface with the Village website. •The system will be able to support current resource levels, including approximately 250 FTEs and 12,665 water bills produced for 17,700 customers, and be easily expandable to accommodate a growing customer base. Business Requirements The financial system must provide the following "core"features. The Village is also interested in a solution that provides the "additional features" listed below. The "core"features listed are required in the base pricing. "Additional"features can be provided as line item options in addition to the base price. Core Features 1. Finance a. General Ledger b. Accounts Payable c. Accounts Receivable d. Miscellaneous Billing e. Fixed Assets/Inventory g. Cash Management (includes Treasury, Investment) h. Utility Billing i. Project Accounting j. Payroll k. Budget I. Procurement m. Purchasing/ Receiving 2. Human Resources a. Human Resources (i.e. Personnel Management) b. Benefits Village of Buffalo Grove Page 17 of 25 c. Time and attendance d. Training e. Hiring/ Intake f. Performance Management g. Employee Self-Service 3. Reporting/Dashboards 4. e-Commerce Interfaces A list of interfaces is provided below and is also included in the Business Requirements attachment. IIii ite° m.es 1. Third Millennium (Utility Billing and Vehicle Stickers) 2. Sensus Auto Read System �� uu afa IIii iterfae e s 3. MPower (GIS System) 4. Computerized Fleet Analysis (CFA) 5. Supervisory Control Acquisition and Data Analysis (SCADA) Village of Buffalo Grove Page 18 of 25 E. Additional Information 1. Business Requirements The business and technical requirements for the proposed solution are included in the attachment entitled Business Requirements. Required performance benchmarks and interfaces are also indicated in this attachment. Answers to Section C— Requirements for Proposal, Section III—Business Requirements should be provided in the Excel attachment, within the pre-determined format. 2. Current applications The type and magnitude of current applications should be considered in your response. Current applications include both formal systems, shadow systems, and Word based documents. Village of Buffalo Grove Page 19 of 25 F. Terms and Conditions 1. The Village reserves the right to accept or reject any Proposal. 2. The Village reserves the right to award the contract to the next qualified vendor if the finalist does not begin contracted services within the prescribed days stated in the contract. 3. The contracted vendor will correct any and all errors and omissions that they make at their own expense. 4. Upon receipt of this RFP by potential proposers, contact with any elected or appointed official, authority or board member, or employee of the Village, other than the contact listed, initiated by a firm representative to promote the firm(s) selection may result in disqualification. Timely information to all interested parties with regard to progress in the selection process and its results will be provided. Village of Buffalo Grove Page 20 of 25 G . Procedures for Submitting Proposals 1. Questions will not be accepted after August 17 at 4:30 PM. Questions about the RFP must be directed to: Contact: Katie Skibbe, Assistant Finance Director E-mail: kskibbe@vbg.org Phone: (847) 808-2641 Mailing Address: 50 Raupp Blvd, Buffalo Grove, IL 60089 2. Proposals must be received by September 8th, no later than 4:30pm to be considered. Responses received after this time will be marked "LATE" and will remain unopened. No faxed responses will be received. Proposals will be received at: Village of Buffalo Grove Attention: Financial System RFP Proposal 50 Raupp Boulevard Buffalo Grove, IL 60089 3. The Village reserves the right to reject any or all proposals. Any objections to the specifications/requirements as set forth must be filed in writing prior to the proposal deadline. 4. Three hard copies of the proposal, and one electronic copy of the proposal must be furnished on or before the deadline. Responses will be retained as property of Village of Buffalo Grove. 5. Hard copies of the proposal must contain a manual signature of an authorized representative of the responding firm(s). The electronic copy may contain an electronic signature of the same authorized representative of the responding firm(s). Signatures should be incorporated through the completion of Section I—Vendor Signature. 6. The Village is not liable for any costs incurred by proposers prior to the issuance of a written Notice to Proceed. 7. Firms responding to this RFP must be available for oral presentations, demonstrations and/or interviews. 8. The contents of the Proposal of the successful firm may become part of any subsequent contractual obligation. 9. The contents of the Proposal may be subject to Freedom of Information Act (FOIA) requests. Village of Buffalo Grove Page 21 of 25 H . Selection Process 1. General Representative staff will evaluate all qualifying proposals. All requirements in this RFP must be satisfied to ensure that the proposal will qualify for consideration. The Village desires to receive only proposals from vendors who can demonstrate the specified qualifications mentioned this RFP. Vendor Profile and Compliance with Proposal Requirements 20% Business Requirements Fulfillment 50% Cost Evaluation 10% Vendor Demonstration Evaluation 15% Other Evaluation Criteria 5% Total Scoring 100% 2. Vendor Demonstrations Oral presentations may be required of all vendors. System demonstrations will be required of all finalists. Vendors who are determined as finalists after the initial proposal evaluation will be notified. A specific demonstration test script will be provided to the vendor in advance. All demonstrations will be held on- site at the Village. 3. Proposer References Current and previous clients of each vendor that submits a proposal may be approached with specific questions regarding performance. Responses to these questions will be used as part of the evaluation process. 4. Final Selection The Selection Committee will present their recommendation to Village management. The recommendation will then be presented to Village Board for consent and approval. 5. Negotiation /Ethics The Village will enter into negotiations with the selected vendor. The ability to enter into negotiations with any vendor is contingent upon Village Board approval. At a minimum, the vendor must agree to the terms in Sections F and G. Village of Buffalo Grove Page 22 of 25 6. Evaluation Timetable The following estimated dates provide a timetable of selection activities: •• N - • ® - D. - 8/17/2011 •• • 8/24/2011 M - • - •• • •-• 8/25/2011 ••• ® - ®. - 9/8/2011 •- ®. - • ®•. • ' • 10/17/2011 Village of Buffalo Grove Page 23 of 25 1 . Vendor Signature By submission of this proposal, the proposer certifies that he/she has arrived at costs independently, without consultation, communication, or agreement for the purpose of restricting competition. Business Contact Representative Operational Contact Representative Vendor's Name Federal ID# Address Vendor's Web Site Phone Fax Email Authorized Signature Date Typed Name &Title Village of Buffalo Grove Page 24 of 25 Additional Information : Business Requirements Please see the Excel workbook provided for the Business Requirements. 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O E y U U _ (o L > (o (o (o C U U U 3 U L >. 4• N N c O Q O L > > 2 G N N N U CU U N N -0 (n u CL Q (o d Q > > (o -0 0 0 N u 0 0 O (o O> O T- N M tD Ih 00 O> O LC) tD tD tD tD tD tD tD w h h N a e ate+ 0 F- VILLAGE OF BUFFALO GROVE WARRANT #1170 25-Jul-11 Corporate Fund: Reimbursements & Fund Transfers 55,720.03 Reserve for Capital Replacement-Autos 0.00 Reserve for Capital Replacement-MIS 7,399.51 Revenue Reimbursements 44,702.37 Legislative 3,278.84 Office of Village Manager 493.11 Management Information Systems 4,039.51 Legal 17,641.00 Finance & General Services 8,664.54 Human Resources 15,400.87 Fire Services 20,310.48 Police Services 37,289.24 Building & Zoning 25,466.12 Engineering Services 202.39 Building & Grounds 29,259.64 Street & Bridge Operations 219,980.57 Street & Bridge Administration 169.73 Forestry 1,782.13 Central Garage 59,398.69 Drainage System 2,667.66 ES DA 52.32 Transfer/Non Operating 49,588.60 Total 603,507.35 Illinois Municipal Retirement Fund: 0.00 Parking Lot Fund: 1,213.80 Motor Fuel Tax Fund: 0.00 School & Park Donations 0.00 Capital Projects-Facilities: 50,000.00 Capital Projects-Streets: 0.00 Health Insurance Expense 61,866.58 Facilities Development Debt Service Fund: 200.00 Police Pension Fund: 5,830.07 Fire Pension Fund: 2,273.00 Retiree Health Savings: 52,262.50 Water Fund: Reimbursements & Refunds: 59.80 Water Operations 292091.98 Sewer Operations 440,980.23 Total 733,232.01 Buffalo Grove Golf Fund: Reimbursements & Refunds: 0.00 Golf Operations 57,279.62 Total 57,279.62 Arboretum Golf Fund: Reimbursements 0.00 Golf Operations 17,453.42 Total 17,453.42 Refuse Service Fund: 80,776.73 PAYROLL PERIOD ENDING 7/3/11 944,482.64 PAYROLL PERIOD ENDING 7/17/11 1,277,756.39 TOTAL WARRANT #1170 3,888,134.11 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President P,,,iyroll Ending Date 07/03/11 ADJ LONG (JULY) Balance Net, Earnings 507,91 OA4 14,666,42 522,576,86 Fecfc�iW VVIH PIENMO 945 0 00 Federal W/H aw 9411 99,776,15 99,778,15 Fe der a['W/H MO 941 2,560 30 2,560,30 Credft Union 23,860,30 23,860,30 Roth iRA 1',409,94 1,4'09i,94 State W/H 33,32'2,15 78144 34,103,59 State W/H Msc 93745 937.45 United Way 22&25 228,25 Bright Directions 16,0 160,00 AFLAC 313,14 313,14 Fire Pension/Sup 58 98 58,98 Poke Pension 21,472.93 1,070,28 22,543,21 Fire Pension 19,03413 68036 19,71489 Flex SaOngs 4,76635 4,766,75 Deperident Care '717,01 7,17,01 1'RS (Bih) 200 200M 11CMA Eit pbyee 30,072,92 30,07292 1C1" A Ernpioyer 14,770.24 '14,770,24 PPO Premium Deduct 141,639 39 14,639,39 RHS - F1re 2,40370 2,403,70 FICA FICA Empbyee 14,635,42 91t.40 14,72782 36,46,867 FICA Empbyer 21,604 65 "136,40 21,741 05 FOP 1175, '117,50 MEOt Medicare 10,714,83 249,40 10,96423 2) 928,46 BGHS 41 41 00 58397,33' it Due 3,348 00 3,348,00 AFL AC Pre Tax 1,100,85 1,10085 Life Insurance 0,00 FPAC 132 132,00 PC F"Urchase 2,424,46 2,42446 IpBc 0,00 Garnshments 5,256,24 5,256 2'4 Genera1 R.md Fire 234,00 23400 SUb-total 835,,664.82 0,00 20,23740 855,902,22 888,607,50 WRF-Supp�einent 01M IMRF-Ernployee 14,334,86 99 00 14,43386 IMRF.Employer 41,157,04 284,24 41,441,28 -- Gross Payroll 891,156 72 0,00 20,62&64 911,777,36 944,482,64 Trainsfers PayroH Transfer 5 2,576,86 IR,A 1,409,94 *See IPay Ad)ustment Register, CUrrent Employer Expense Credit Union 23,860,30 State 'Tax 34,103,59 941 Federal Tax 16073538 PayroH Gross 944,482,64 945 Federal Tax 000 Longevity Gross 20,20000 1CMA 44,843,16 Wate,r/Sewer 35,151.78 RHS- Fire 2,40170 Poke Pens Fleur Savings 5,4 83 '76 Fir le Pensbn BG GO 29,471,77 Arb Golf 2,9,587r82 lbtai Other Funds 94,211,37 Difference between Pyrl Gross 850,271 27 �es,s walerigolf/pension Payroll Ending Date 07/17/11 ADJ LONG (JULY) Balance Net Earnings 778,478.06 778,478.06 Federal W/H PENMO 945 35,040.41 35,040.41 Federal W/H BW 941 117,022.28 117,022.28 Federal W/H MO 941 87.59 87.59 Credit Union 31,182.38 31,182.38 Roth IRA 1,416.37 1,416.37 State W/H 36,755.17 36,755.17 State W/H W isc 1,398.18 1,398.18 United Way 253.25 253.25 Bright Directions 160.00 160.00 AFLAC 372.99 372.99 Fire Pension/Sup 85.85 85.85 Police Pension 21,472.93 21,472.93 Fire Pension 26,297.41 26,297.41 Flex Savings 4,766.75 4,766.75 Dependent Care 717.01 717.01 IRS (Bills) 0 0.00 ICMA Employee 29,933.65 29,933.65 ICMA Employer 36,554.78 36,554.78 PPO Premium Deduct 14,614.39 14,614.39 RHS - Fire 2,266.91 2,266.91 FICA FICA Employee 14,717.97 14,717.97 36,444.49 FICA Employer 21,726.52 21,726.52 FOP 117.50 117.50 MEDI Medicare 12,036.78 12,036.78 24,073.56 BGHS 41.00 41.00 60,518.05 Fire Dues 3,348.00 3,348.00 AFLAC Pre Tax 1,100.85 1,100.85 Life Insurance 432.00 432.00 FPAC 132.00 132.00 PC Purchase 1,005.55 1,005.55 IPBC 11,696.16 11,696.16 Garnishments 4,841.28 4,841.28 General Fund Fire 234.00 234.00 Sub-total 1,210,305.97 0.00 0.00 1,210,305.97 1,244,069.27 IMRF-Supplement 0.00 IMRF-Employee 14,314.60 14,314.60 IMRF-Employer 41,099.04 41,099.04 Gross Payroll 1,265,719.61 0.00 0.00 1,265,719.61 1,277,756.39 1,277,756.39 Transfers Payroll Transfer 778,478.06 IRA 1,416.37 *See Pay Adjustment Register, Current Employer Expense Credit Union 31,182.38 State Tax 36,755.17 941 Federal Tax 177,627.92 Payroll Gross 1,277,756.39 945 Federal Tax 35,040.41 Longevity Gross ICMA 66,488.43 Water/Sewer 35,788.10 RHS - Fire 2,266.91 Police Pension 156,572.76 Flex Savings 5,483.76 Fire Pension 101,333.90 1,134,739.41 BG Golf 30,562.78 Arb Golf 29,094.69 59,657.47 Total Other Funds 353,352.23 Difference between Pyrl Gross 924,404.16 ��Nmmwmlffl= 400,000.00 less water/golf/pension Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 1 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000010 DEPT NO. 000010 CORPORATE FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 1450 BUSCH PARKWAY LETTER 7/1 123794 224 DEPOSIT D I A 50, 000. 00 236571 123537 224 DEPOSIT D I A 1, 000. 00 241848 123777 224 DEPOSIT D I A 1, 000. 00 *TOTAL VENDOR -> ONE-TIME VENDORS 52, 000. 00 * 288969 FOX BLUFF CORP 5223 123786 229 RES FOR CAP REPLA 2, 428. 02 *TOTAL VENDOR FOX BLUFF CORP 2, 428. 02 * 545495 ART MALINOWSKI IPAD2 123758 147 RECORDS ALL OTHER 780. 03 *TOTAL VENDOR ART MALINOWSKI 780. 03 * 573955 MNJ TECHOLOGIES DIRECT MULTIPLE 123601 229 OFFICE EQUIP 17. 15 MULTIPLE 123601 229 OFFICE EQUIP 3, 531. 17 MULTIPLE 123650 229 RES FOR CAP REPLA 1, 162. 60 MULTIPLE 123601 229 OFFICE EQUIP 260.57 *TOTAL VENDOR MNJ TECHOLOGIES DIR 4, 971.49 735300 RAYSA & ZIMMERMANN MULTIPLE 123578 224 ATT LIT LEGAL DEP 2, 940. 00 *TOTAL VENDOR RAYSA & ZIMMERMANN 2, 940. 00 **TOTAL CORPORATE FUND 63, 119.54 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 2 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000010 DEPT NO. 000210 CORPORATE REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 48410 ANDRES MEDICAL BILLING 28472 123540 1259 AMB TRANS FEES 5, 611.53 *TOTAL VENDOR ANDRES MEDICAL BILL 5, 611.53 84519 BEARCOM 4020096 123782 1299 ALL OTHER INCOME 51.34 *TOTAL VENDOR BEARCOM 51.34 * 99853 BLUE CROSS - BLUE SHIELD 1158803 123544 1259 AMB TRANS FEES 552.50 *TOTAL VENDOR BLUE CROSS - BLUE S 552.50 * 99998 INTERNAL REVENUE SERVICES 0247305 123808 1299 ALL OTHER INCOME 88.36 P3898433 R 123644 1253 POLICE TICKET 250. 00 *TOTAL VENDOR -> ONE-TIME VENDORS 250. 00 * 88.36 240500 ENTENMANN-ROVIN CO. 0072288-IN 123549 1299 ALL OTHER INCOME 150. 84 *TOTAL VENDOR ENTENMANN-ROVIN CO. 150. 84 * 364410 EDWARD HINES LUMBER CO JULY 11 123837 1053 SALE & HOME RULE 9, 233.50 JULY 11 123837 1073 SALE & HOME RULE 9, 233.50 *TOTAL VENDOR EDWARD HINES LUMBER 18, 467. 00 * 598510 NCI, INC MULTIPLE 123602 1253 POLICE TICKETS 339. 00 MULTIPLE 123602 1253 POLICE TICKETS 37.27 *TOTAL VENDOR NCI, INC 376.27 * 737499 REXAM 6/11-7/11 123659 1075 UTILITY USE TAX F 19, 154.53 *TOTAL VENDOR REXAM 19, 154.53 **TOTAL CORPORATE REVENUE 44, 614. 01 88.36 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 3 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000010 DEPT NO. 000401 LEGISLATIVE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36570 AMERICAN CHARGE SERVICE 6/21 4TRIP 123539 4942 SR CIT TAXI SUB 10. 00 *TOTAL VENDOR AMERICAN CHARGE SER 10. 00 * 99998 DALETTE MORRIS ART WORK R 123791 3724 FARMER'S MARKET 125. 00 *TOTAL VENDOR -> ONE-TIME VENDORS 125. 00 * 482891 DAWN KARIS REIMBUR PU 123809 3722 BG SYMPH BAND 71. 97 *TOTAL VENDOR DAWN KARIS 71. 97 523072 SUSAN LEVY PIZZAS 7/1 123788 3721 VILLAGE BOARD 88.20 *TOTAL VENDOR SUSAN LEVY 88.20 * 545482 MAGIC DREAMS PRODUCTIONS 280 123789 4941 CABLE TV PROGRAM 580. 00 *TOTAL VENDOR MAGIC DREAMS PRODUC 580. 00 * 568286 METRO MAYORS CAUCUS 2011-042 123600 3113 DUES & MEMBER 1, 452.36 *TOTAL VENDOR METRO MAYORS CAUCUS 1, 452.36 * 687705 PADDOCK PUBLICATIONS MULTIPLE 123795 3724 FARMER'S MARKET 375. 00 *TOTAL VENDOR PADDOCK PUBLICATION 375. 00 * 779511 SCREENVISION DIRECT N00186143 123798 3724 FARMERS MARKET 500. 00 *TOTAL VENDOR SCREENVISION DIRECT 500. 00 * 999999 JIM OSIERS REIMBUR PU 123810 3722 BG SYMPH BAND 76.31 *TOTAL VENDOR JIM OSTERS 76.31 **TOTAL LEGISLATIVE 3, 130.56 148.28 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 4 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000010 DEPT NO. 000405 OFC VLG MANAGER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 7-15/10104 123841 3211 PHONE 45. 07 *TOTAL VENDOR CALL ONE 45. 07 * 152889 CDW GOVERNMENT, INC WTH0409 123783 3240 OFFICE SUPPLIES 105. 00 *TOTAL VENDOR CDW GOVERNMENT, INC 105. 00 * 396259 IKON OFFICE SOLUTIONS 1029587309 123838 3240 OFFICE SUPPLIES 56. 66 *TOTAL VENDOR IKON OFFICE SOLUTIO 56. 66 * 419023 OCE IMAGISTICS INC. 729580348 123793 3216 MAINT CONTRACT 138. 00 *TOTAL VENDOR OCE IMAGISTICS INC. 138. 00 * 605128 NEXTEL COMMUNICATIONS 7919215101 123842 3211 PHONE 148.38 *TOTAL VENDOR NEXTEL COMMUNICATIO 148.38 * **TOTAL OFC VLG MANAGER 493. 11 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 5 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000010 DEPT NO. 000407 MIS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 7-15/10104 123841 3211 PHONE 28. 13 *TOTAL VENDOR CALL ONE 28. 13 * 152497 COMCAST CABLE MULTIPLE 123784 3211 PHONE 76.35 *TOTAL VENDOR COMCAST CABLE 76.35 * 288968 CHRIS FOWLER MILES/PHON 123785 3211 PHONE 23. 61 *TOTAL VENDOR CHRIS FOWLER 23. 61 * 573955 MNJ TECHOLOGIES DIRECT MULTIPLE 123601 4313 OFFICE EQUIP 288. 95 *TOTAL VENDOR MNJ TECHOLOGIES DIR 288. 95 * 605128 NEXTEL COMMUNICATIONS 7919215101 123842 3211 PHONE 224. 97 *TOTAL VENDOR NEXTEL COMMUNICATIO 224. 97 * 755146 ROBERT HALF TECHNOLOGY MULTIPLE 123796 3221 COMPUTER SERVICES 3, 397.50 *TOTAL VENDOR ROBERT HALF TECHNOL 3, 397.50 * **TOTAL MIS 4, 039.51 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 6 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000010 DEPT NO. 000408 LEGAL SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 512800 LAKE CO RECORDER 7/7/2011 123646 3614 RECORDING FEES 21. 00 *TOTAL VENDOR LAKE CO RECORDER 21. 00 * 687708 PADDOCK PUB MULTIPLE 123652 3615 LEGAL NOTICES 1, 740. 00 *TOTAL VENDOR PADDOCK PUB 1, 740. 00 * 735300 RAYSA & ZIMMERMANN MULTIPLE 123578 3613 ATT LIT LEGAL DEP 9, 045. 00 MULTIPLE 123578 3616 ATT LIT LEGAL DEP 245. 00 *TOTAL VENDOR RAYSA & ZIMMERMANN 9, 290. 00 770000 RONALD SANDLER & ASSOC. JUNE 11 123582 3612 PROSECUTOR FEES 6, 590. 00 *TOTAL VENDOR RONALD SANDLER & AS 6, 590. 00 **TOTAL LEGAL SERVICES 17, 641. 00 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 7 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 4289 ACCURATE DOCUMENT 7635103 123617 3216 MAINT CONTRACT 135. 60 *TOTAL VENDOR ACCURATE DOCUMENT 135. 60 * 120072 CALL ONE 7-15/10104 123841 3211 PHONE 2, 477. 67 *TOTAL VENDOR CALL ONE 2, 477. 67 * 276000 FEDERAL EXPRESS CORP. 755218272 123639 3212 POSTAGE 24. 81 *TOTAL VENDOR FEDERAL EXPRESS COR 24. 81 * 396202 IDENTITY SPORTSWEAR 417520 123562 3713 BG DAYS 109. 00 *TOTAL VENDOR IDENTITY SPORTSWEAR 109. 00 * 419023 OCE IMAGISTICS INC. 729580348 123793 3216 MAINT CONTRACT 10. 00 *TOTAL VENDOR OCE IMAGISTICS INC. 10. 00 * 422100 IDC/CDC SOFTWARE, INC. 100211 123559 3216 MAINT CONTRACT 937.51 *TOTAL VENDOR IDC/CDC SOFTWARE, I 937.51 * 605128 NEXTEL COMMUNICATIONS 7919215101 123842 3211 PHONE 86.34 *TOTAL VENDOR NEXTEL COMMUNICATIO 86.34 * 620323 RODNEY ODELSON BG DAYS 20 123651 3713 BG DAYS 49.73 *TOTAL VENDOR RODNEY ODELSON 49.73 * 696049 PERSONALITIES, INC. BG DAYS 20 123773 3713 BG DAYS 200. 00 *TOTAL VENDOR PERSONALITIES, INC. 200. 00 * 712426 CHARLES POSNIAK BG DAYS 20 123656 3713 BG DAYS 119. 00 *TOTAL VENDOR CHARLES POSNIAK 119. 00 * 795526 SIR-SPEEDY 25379 123829 3240 OFFICE EQUIP 75. 60 *TOTAL VENDOR SIR-SPEEDY 75. 60 * Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 8 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 852458 TRI COMM BUS PROD INC. 0215251 123664 3240 OFFICE SUPPLIES 139.28 *TOTAL VENDOR TRI COMM BUS PROD I 139.28 * 948749 WOLF & COMPANY LLP 92925 123615 3230 AUDIT FEES 4, 300. 00 *TOTAL VENDOR WOLF & COMPANY LLP 4, 300. 00 * **TOTAL FIN & GEN SERVICES 8, 664.54 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 9 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000010 DEPT NO. 000411 HUMAN RESOURCES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 423900 I.R.M.A. 07989 123563 4928 PROF TRAIN IRMA D 13, 242.33 *TOTAL VENDOR I.R.M.A. 13, 242.33 * 512962 LANER, MUCHIN, DOMBROW, 381439 123593 3618 SPECIAL COUNSEL 1, 511.25 *TOTAL VENDOR LANER, MUCHIN, DOMB 1, 511.25 * 605128 NEXTEL COMMUNICATIONS 7919215101 123842 3211 PHONE 81. 11 *TOTAL VENDOR NEXTEL COMMUNICATIO 81. 11 * 700072 PERSONNEL STRATEGIES JIGALOV 123574 3714 FD & PD COMMISSIO 500. 00 *TOTAL VENDOR PERSONNEL STRATEGIE 500. 00 * 852310 TRANS UNION CORP. 06157177 123606 3714 FD & PD COMMISSIO 66. 18 *TOTAL VENDOR TRANS UNION CORP. 66. 18 * **TOTAL HUMAN RESOURCES 15, 400. 87 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 10 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 10652 AIRGAS NORTH CENTRAL MULTIPLE 123619 3216 MAINT CONTRACT 66.50 *TOTAL VENDOR AIRGAS NORTH CENTRA 66.50 * 120072 CALL ONE 7-15/10104 123841 3211 PHONE 527.54 *TOTAL VENDOR CALL ONE 527.54 * 239050 NORTHSHORE OMEGA MULTIPLE 123604 4936 CONTRACT SERVICES 345. 00 MULTIPLE 123604 4936 CONTRACT SERVICES 345. 00 *TOTAL VENDOR NORTHSHORE OMEGA 690. 00 * 326000 GREAT LAKES FIRE & SAFETY 148811 123560 3115 CLOTHING ALLOW 38.20 *TOTAL VENDOR GREAT LAKES FIRE & 38.20 * 348516 HASTINGS AIR ENERGY CONT 38830 123554 4111 DEPART EQUIP 274. 95 *TOTAL VENDOR HASTINGS AIR ENERGY 274. 95 * 375499 IAFC MEMBERSHIP 0017155 VA 123556 3113 DUES & MEMBER 204. 00 *TOTAL VENDOR IAFC MEMBERSHIP 204. 00 * 419023 OCE IMAGISTICS INC. 415696474 123566 3216 MAINT CONTRACT 45.52 *TOTAL VENDOR OCE IMAGISTICS INC. 45.52 * 482300 KALE UNIFORMS, INC. MULTIPLE 123589 3115 CLOTHING ALLOW 164. 97 MULTIPLE 123589 3115 CLOTHING ALLOW 175. 98 MULTIPLE 123677 3115 CLOTHING ALLOW 73.49 MULTIPLE 123589 3115 CLOTHING ALLOW 519. 00 MULTIPLE 123589 3115 CLOTHING ALLOW 289. 90 MULTIPLE 123677 3115 CLOTHING ALLOW 175. 98 *TOTAL VENDOR KALE UNIFORMS, INC. 1, 399.32 527327 LONG GROVE FIRE PROT DIST KA & WV 20 123557 3113 DUES & MEMBER 55. 00 *TOTAL VENDOR LONG GROVE FIRE PRO 55. 00 * 568106 MES ILLINOIS, INC. Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 11 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 00248075SN 123678 3117 EMP SAFE EQUIP 116.26 *TOTAL VENDOR MES ILLINOIS, INC. 116.26 * 568106 MES ILLINOIS, INC. 00248089SN 123599 3115 CLOTHING ALLOW 324. 98 *TOTAL VENDOR MES ILLINOIS, INC. 324. 98 * 605128 NEXTEL COMMUNICATIONS 7919215101 123842 3211 PHONE 731.46 *TOTAL VENDOR NEXTEL COMMUNICATIO 731.46 * 612100 N W CENTRAL DISPATCH SYS 7609 123682 4914 N W C D 11, 428. 13 *TOTAL VENDOR N W CENTRAL DISPATC 11, 428. 13 * 612210 N W ASSOC OF PROVIDER 2011 DUES 123564 3113 DUES & MEMBER 50. 00 *TOTAL VENDOR N W ASSOC OF PROVID 50. 00 * 620321 OCE FINANCIAL SERV INC 159582 123565 3217 EQUIP RENTAL 958. 00 *TOTAL VENDOR OCE FINANCIAL SERV 958. 00 * 687707 PADDOCK PUBLICATIONS 7/5-8/29 5 123654 3218 SUB PUB 18. 00 *TOTAL VENDOR PADDOCK PUBLICATION 18. 00 * 755930 ROGAN'S SHOES 203348 123580 3115 CLOTHING ALLOW 101. 99 *TOTAL VENDOR ROGAN'S SHOES 101. 99 * 768942 SAM'S CLUB 0732011 123581 4923 SUP ALL OTHER EMP 39. 80 0732011 123581 3117 SUP ALL OTHER EMP 59.70 0732011 123581 4935 SUP ALL OTHER EMP 177.74 0732011 123581 3250 SUP ALL OTHER EMP 26.25 *TOTAL VENDOR SAM'S CLUB 303.49 * 774201 HENRY SCHEIN, INC 5536730-01 123561 4111 DEPRAT EQUIP 1, 056. 68 *TOTAL VENDOR HENRY SCHEIN, INC 1, 056. 68 795526 SIR-SPEEDY Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 12 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 25958 123583 3219 PRINTING 146. 10 *TOTAL VENDOR SIR-SPEEDY 146. 10 * 811100 PEGGY STARCZOWSKI BOOKS & TR 123586 3112 PROF TRAIN SUB PU 479.50 BOOKS & TR 123586 3218 PROF TRAIN SUB PU 60. 83 *TOTAL VENDOR PEGGY STARCZOWSKI 540.33 * 903125 VBG-FIRE DEPT PETTY CASH 7/6/11 123572 4213 DEPT EQ ACE AP SM 5.46 7/6/11 123572 4935 DEPT EQ ACE AP SM 39. 08 7/6/11 123572 3115 DEPT EQ ACE AP SM 10. 00 7/6/11 123572 4935 DEPT EQ ACE AP SM 34.58 7/6/11 123572 4111 DEPT EQ ACE AP SM 110. 00 7/6/11 123572 4111 DEPT EQ ACE AP SM 95. 00 7/6/11 123572 4935 DEPT EQ ACE AP SM 15. 00 7/6/11 123572 4935 DEPT EQ ACE AP SM 7. 00 7/6/11 123572 4935 DEPT EQ ACE AP SM 5. 00 7/6/11 123572 3824 DEPT EQ ACE AP SM 24. 99 *TOTAL VENDOR VBG-FIRE DEPT PETTY 346. 11 * 929500 WEINERT, RON JUNE 2011 123614 4923 CAFT SITE EXPEND 575. 00 *TOTAL VENDOR WEINERT, RON 575. 00 * 949077 WORLD POINT ECC 5194283 123688 3016 SALARIES SPEC DUT 204.39 *TOTAL VENDOR WORLD POINT ECC 204.39 * 988700 ZIMMERMAN HARDWARE 7/13/2011 123616 4111 DEPT EQ BULD & FA 92.50 7/13/2011 123616 3824 DEPT EQ BULD & FA 10.58 7/13/2011 123616 3916 DEPT EQ BULD & FA 5.45 *TOTAL VENDOR ZIMMERMAN HARDWARE 108.53 **TOTAL FIRE SERVICES 20, 310.48 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 13 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 LASER TECHNOLOGY INC REPLACE VO 123647 4116 PATROL EQUIP 420. 00 REPLACE CK 123806 3332 PRINTING STAFF 17. 96 *TOTAL VENDOR -> ONE-TIME VENDORS 420. 00 * 17. 96 120072 CALL ONE 7-15/10104 123841 3211 PHONE 116. 06 *TOTAL VENDOR CALL ONE 116. 06 * 139010 CHICAGO COMMUNICATIONS 216986 123747 4112 RADIOS 113.30 *TOTAL VENDOR CHICAGO COMMUNICATI 113.30 * 154406 COUNTY OF COOK, ILLINOIS WAN LIVESC 123805 4118 STAFF EQ 2, 417. 05 *TOTAL VENDOR COUNTY OF COOK, ILL 2, 417. 05 188650 DES PLAINES OFFICE EQUIP AR315053 123547 4313 OFFICE EQUIP 406.74 *TOTAL VENDOR DES PLAINES OFFICE 406.74 * 191312 DPOE IMAGE-FLEX INC. 11082887 123670 4313 OFFICE EQUIP 771.48 *TOTAL VENDOR DPOE IMAGE-FLEX INC 771.48 * 325949 GRAYSLAKE ANIMAL HOSPITAL 527836 123553 4918 ANIMAL CONTRACT 108. 00 *TOTAL VENDOR GRAYSLAKE ANIMAL HO 108. 00 * 462631 J. MARCEL ENTERPRISES 116142 123787 3115 CLOTHING ALLOW 103. 67 *TOTAL VENDOR J. MARCEL ENTERPRIS 103. 67 * 482300 KALE UNIFORMS, INC. MULTIPLE 123589 3115 CLOTHING ALLOW 112. 98 MULTIPLE 123755 3116 CLOTHING MAINT 425.70 *TOTAL VENDOR KALE UNIFORMS, INC. 538. 68 * 489094 KIESLER'S POLICE SUPPLY 067272F 123756 3349 SUPPLIES TRAINING 797.22 *TOTAL VENDOR KIESLER'S POLICE SU 797.22 * 506000 KUSTOM SIGNALS, INC Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 14 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 443965 123591 4116 PATROL EQUIP 72. 00 *TOTAL VENDOR KUSTOM SIGNALS, INC 72. 00 * 523122 MATTHEW BENDER & CO. , INC. 18558054 123594 3345 SUPPLIES FOSG 142.46 *TOTAL VENDOR MATTHEW BENDER & CO 142.46 * 545491 MAJOR CRASH ASSIST TEAM MCAT 11 ME 123597 3113 DUES & MEMBER 100. 00 *TOTAL VENDOR MAJOR CRASH ASSIST 100. 00 * 612100 N W CENTRAL DISPATCH SYS 7609 123682 4914 N W C D 24, 663.41 *TOTAL VENDOR N W CENTRAL DISPATC 24, 663.41 * 620500 RAY O'HERRON CO. , INC. MULTIPLE 123683 3336 SAFE EQUIP PATROL 967. 16 *TOTAL VENDOR RAY O'HERRON CO. , I 967. 16 * 654250 ORPHANS OF THE STORM 6-7/2011 123569 4918 ANIMAL CONTROL 60. 00 *TOTAL VENDOR ORPHANS OF THE STOR 60. 00 * 687707 PADDOCK PUBLICATIONS 6/15-8/2-3 123771 3218 SUB PUB 42. 65 *TOTAL VENDOR PADDOCK PUBLICATION 42. 65 * 699400 PF PETTIBONE & COMPANY MULTIPLE 123774 3332 PRINTING STAFF 1, 027.43 *TOTAL VENDOR PF PETTIBONE & COMP 1, 027.43 * 709021 PITNEY BOWES 4213195JY1 123775 3355 OPER EQUIP RECORD 168. 00 *TOTAL VENDOR PITNEY BOWES 168. 00 * 732610 RAGAN COMMUNICATIONS, INC MULTIPLE 123776 3218 SUB PUB 139. 00 MULTIPLE 123776 3218 SUB PUB 129. 00 *TOTAL VENDOR RAGAN COMMUNICATION 268. 00 * 807997 SPRINT 251253222 251253222/ 123684 3211 PHONE 1, 728. 84 *TOTAL VENDOR SPRINT 251253222 1, 728. 84 * Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 15 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 841556 THE DUTY RIG.COM MULTIPLE 123686 3115 CLOTHING ALLOW 56. 99 MULTIPLE 123686 3115 CLOTHING ALLOW 52. 99 MULTIPLE 123686 3115 CLOTHING ALLOW 325. 97 MULTIPLE 123686 3115 CLOTHING ALLOW 179.73 MULTIPLE 123686 3115 CLOTHING ALLOW 49. 11 MULTIPLE 123686 3115 CLOTHING ALLOW 52. 99 *TOTAL VENDOR THE DUTY RIG.COM 717.78 * 852570 TRITON ELECTRONICS, INC 6877 123800 4116 PATROL EQUIP 1, 340. 00 *TOTAL VENDOR TRITON ELECTRONICS, 1, 340. 00 * 903455 VERIZON WIRELESS 259434467 123801 3211 PHONE 43. 01 *TOTAL VENDOR VERIZON WIRELESS 43. 01 * 917660 WAREHOUSE DIRECT MULTIPLE 123612 3347 SUPPLIES RECORDS 92. 14 MULTIPLE 123612 3347 SUPPLIES RECORDS 23. 88 *TOTAL VENDOR WAREHOUSE DIRECT 116. 02 * 988700 ZIMMERMAN HARDWARE 7/20/2011 123804 3343 SUP PAT SAO AP 4. 83 7/20/2011 123804 3343 SUP PAT SAO AP 10.75 7/20/2011 123804 3343 SUP PAT SAO AP 6.74 *TOTAL VENDOR ZIMMERMAN HARDWARE 22.32 **TOTAL POLICE SERVICES 34, 854.23 2, 435. 01 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 16 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000010 DEPT NO. 000441 BUILDING & ZONING VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 7-15/10104 123841 3211 PHONE 20.30 *TOTAL VENDOR CALL ONE 20.30 * 145700 CLARKE MULTIPLE 123628 3216 MAINT CONTRACT 24, 149. 00 *TOTAL VENDOR CLARKE 24, 149. 00 * 423900 I.R.M.A. 3579565 123752 3112 PROF TRAINING 50. 00 *TOTAL VENDOR I.R.M.A. 50. 00 * 605128 NEXTEL COMMUNICATIONS 7919215101 123842 3211 PHONE 332. 84 *TOTAL VENDOR NEXTEL COMMUNICATIO 332. 84 * 795526 SIR-SPEEDY 26038 123662 3219 PRINTING 53. 98 *TOTAL VENDOR SIR-SPEEDY 53. 98 * 842000 THOMPSON ELEVATOR INSP. MULTIPLE 123663 4913 CONSULT FEES OTHE 43. 00 MULTIPLE 123663 4913 CONSULT FEES OTHE 817. 00 *TOTAL VENDOR THOMPSON ELEVATOR I 860. 00 * **TOTAL BUILDING & ZONING 25, 466. 12 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 17 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000010 DEPT NO. 000445 ENGINEERING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 50760 ARAMARK UNIFORM SERVICES 7/20/2011 123781 3115 CLOTH ALLOW UNIFO 2.24 *TOTAL VENDOR ARAMARK UNIFORM SER 2.24 * 147400 CLIFFORD-WALD CO. 0066574 123631 3240 OFFICE SUPPLIES 189.50 *TOTAL VENDOR CLIFFORD-WALD CO. 189.50 * 842011 TIGER DIRECT.COM F640284601 123831 3240 OFFICE SUPPLIES 10. 65 *TOTAL VENDOR TIGER DIRECT.COM 10. 65 * **TOTAL ENGINEERING SERVICES 202.39 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 18 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 32250 ALDRIDGE ELECTRIC, INC. MULTIPLE 123538 3913 STREET LIGHTS 17, 987. 09 *TOTAL VENDOR ALDRIDGE ELECTRIC, I 17, 987. 09 * 50760 ARAMARK UNIFORM SERVICES 7/20/2011 123781 3114 CLOTH ALLOW UNIFO 62. 12 *TOTAL VENDOR ARAMARK UNIFORM SER 62. 12 * 91730 BERLAND'S HOUSE OF TOOLS 80988 123668 3916 BUILDING & FAC 87. 99 *TOTAL VENDOR BERLAND'S HOUSE OF 87. 99 * 152496 COM CAST 6/25 25258 123545 3216 MAINT CONTRACT 12. 60 *TOTAL VENDOR COM CAST 12. 60 * 152761 COM ED 7/6 310802 123632 3825 ELECTRIC STREET L 1, 087. 17 7/9-39103 123749 3825 ELECTRIC STREET L 8, 083. 06 *TOTAL VENDOR COM ED 9, 170.23 256255 EXELON ENERGY 2667985 123814 3812 GAS FAC 164.59 2667986 123816 3812 GAS FAC 183. 91 2667987 123817 3812 GAS FAC 328.25 2667984 123813 3812 GAS FAC 258.79 *TOTAL VENDOR EXELON ENERGY 935.54 * 312794 AKZO NOBEL PAINTS LLC MULTIPLE 123672 3250 SUPPLIES ALL OTHE 523.55 *TOTAL VENDOR AKZO NOBEL PAINTS L 523.55 * 468005 JOHNSTONE SUPPLY-EGV 301420EG 123676 3250 SUPPLIES ALL OTHE 157. 17 *TOTAL VENDOR JOHNSTONE SUPPLY-EG 157. 17 * 568035 MENARDS LONG GROVE MULTIPLE 123680 3250 SUPPLIES ALL OTHE 37. 07 *TOTAL VENDOR MENARDS LONG GROVE 37. 07 * 570142 MIDAMERICAN ENERGY CO. 7/7-257145 123762 3825 ELECTRIC STREETLI 169.24 *TOTAL VENDOR MIDAMERICAN ENERGY 169.24 * Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 19 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 605128 NEXTEL COMMUNICATIONS 7919215101 123842 3211 PHONE 116. 66 *TOTAL VENDOR NEXTEL COMMUNICATIO 116. 66 * 917660 WAREHOUSE DIRECT MULTIPLE 123803 3240 OFFICE SUPPLIES .38 *TOTAL VENDOR WAREHOUSE DIRECT .38 * **TOTAL BUILDING SERVICES 29, 259. 64 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 20 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 32245 ALEXANDER EQUIP. CO. , INC 77387 123620 3911 SIDE CURBS BIKE 357.50 *TOTAL VENDOR ALEXANDER EQUIP. CO 357.50 * 50760 ARAMARK UNIFORM SERVICES 7/20/2011 123781 3114 CLOTH ALLOW UNIFO 23.76 *TOTAL VENDOR ARAMARK UNIFORM SER 23.76 * 154420 COOK CO. TREASURER 20112 123812 3216 MAINT CONTRACT 2, 233. 00 *TOTAL VENDOR COOK CO. TREASURER 2, 233. 00 * 370960 H. H. HOLMES TESTING LAB 116000258 123555 3911 SIDEWALKS/CURBS/B 733.75 *TOTAL VENDOR H. H. HOLMES TESTIN 733.75 * 418820 STATE TREASURER/I.D.O.T 37780 123830 3216 MAINT CONTRACT 9, 936. 00 *TOTAL VENDOR STATE TREASURER/I.D 9, 936. 00 423900 I.R.M.A. 07989 123563 3115 PROF TRAIN IRMA D 20. 00 *TOTAL VENDOR I.R.M.A. 20. 00 * 562270 MEADE ELECT. CO. , INC. 651271 123818 3216 MAINT CONTRACT 239. 60 *TOTAL VENDOR MEADE ELECT. CO. , I 239. 60 * 568035 MENARDS LONG GROVE 83910 123759 3250 SUPPLIES ALL OTHE 8. 98 *TOTAL VENDOR MENARDS LONG GROVE 8. 98 * 605128 NEXTEL COMMUNICATIONS 7919215101 123842 3211 PHONE 60. 08 *TOTAL VENDOR NEXTEL COMMUNICATIO 60. 08 * 654139 ORANGE CRUSH, LLC. MULTIPLE 123770 3912 STREETS & HIGHWAY 289. 91 MULTIPLE 123770 3912 STREETS & HIGHWAY 590. 69 MULTIPLE 123567 3912 STREETS & HIGHWAY 240. 62 MULTIPLE 123770 3912 STREETS & HIGHWAY 541. 91 MULTIPLE 123567 3912 STREETS & HIGHWAY 243. 80 MULTIPLE 123567 3912 STREETS & HIGHWAY 315. 88 *TOTAL VENDOR ORANGE CRUSH, LLC. 2, 222. 81 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 21 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 696101 NORTH SUBURABAN 9012 123792 3911 PARK FAC SIDE CUR 70, 997.33 *TOTAL VENDOR NORTH SUBURABAN 70, 997.33 717150 PRAIRIE MATERIAL SALES 94704338 123576 3912 STREETS & HIGHWAY 132. 00 *TOTAL VENDOR PRAIRIE MATERIAL SA 132. 00 * 768603 SAFE STEP LLC 1222 123779 3911 SIDE CURBS BIKE 11, 578. 63 *TOTAL VENDOR SAFE STEP LLC 11, 578. 63 * 818219 STRADA CONSTRUCTION CO. 11663 123587 3911 SIDE CURBS BIKE 5, 000. 00 *TOTAL VENDOR STRADA CONSTRUCTION 5, 000. 00 * 818490 SUBURBAN CONCERTS, INC 712 123588 3911 SIDE CURB BIKE 115, 569.75 *TOTAL VENDOR SUBURBAN CONCERTS, 115, 569.75 * 917660 WAREHOUSE DIRECT MULTIPLE 123803 3240 OFFICE SUPPLIES .38 *TOTAL VENDOR WAREHOUSE DIRECT .38 * 970255 ZARNOTH BRUSH WORKS, INC 0134538 123666 4111 DEPT EQUIP 867. 00 *TOTAL VENDOR ZARNOTH BRUSH WORKS 867. 00 * **TOTAL STREET OPERATIONS 219, 980.57 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 22 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000010 DEPT NO. 000462 PUB WRKS ADM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 7-15/10104 123841 3211 PHONE 19.42 *TOTAL VENDOR CALL ONE 19.42 * 605128 NEXTEL COMMUNICATIONS 7919215101 123842 3211 PHONE 49.54 *TOTAL VENDOR NEXTEL COMMUNICATIO 49.54 * 687707 PADDOCK PUBLICATIONS 7-3/8-27 6 123653 3218 SUB PUB 53. 00 *TOTAL VENDOR PADDOCK PUBLICATION 53. 00 * 842011 TIGER DIRECT.COM F640284601 123831 3240 OFFICE SUPPLIES 23.29 *TOTAL VENDOR TIGER DIRECT.COM 23.29 * 917660 WAREHOUSE DIRECT MULTIPLE 123803 3240 OFFICE SUPPLIES 24.48 *TOTAL VENDOR WAREHOUSE DIRECT 24.48 * **TOTAL PUB WRKS ADM 169.73 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 23 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000010 DEPT NO. 000463 FORESTRY VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 50760 ARAMARK UNIFORM SERVICES 7/20/2011 123781 3114 CLOTH ALLOW UNIFO 41. 94 *TOTAL VENDOR ARAMARK UNIFORM SER 41. 94 * 99850 BEST SANITATION SERVICES 46290 123667 3216 MAINT CONTRACT 300. 00 45537 123543 3216 MAINT CONTRACT 120. 00 *TOTAL VENDOR BEST SANITATION SER 420. 00 * 147200 ARTHUR CLESEN, INC. 271912 123629 3823 CHEM & FERT 49. 69 *TOTAL VENDOR ARTHUR CLESEN, INC. 49. 69 * 456185 JCK CONTRACTOR 8375 123675 3216 MAINT CONTRACT 490. 00 *TOTAL VENDOR JCK CONTRACTOR 490. 00 * 467006 COREY JOHANSEN STEEL TOES 123558 3115 CLOTHING ALLOW 85. 99 *TOTAL VENDOR COREY JOHANSEN 85. 99 * 568035 MENARDS LONG GROVE 82079 123649 3250 SUPPLIES ALL OTHE 17.76 *TOTAL VENDOR MENARDS LONG GROVE 17.76 * 605128 NEXTEL COMMUNICATIONS 7919215101 123842 3211 PHONE 219.57 *TOTAL VENDOR NEXTEL COMMUNICATIO 219.57 * 719450 PRO SAFETY, INC. 2701260 123657 3250 SUPPLIES ALL OTHE 58. 80 *TOTAL VENDOR PRO SAFETY, INC. 58. 80 * 736941 REESE RECREATION 22796 123679 3250 SUPPLIES ALL OTHE 66. 00 *TOTAL VENDOR REESE RECREATION 66. 00 * 917660 WAREHOUSE DIRECT MULTIPLE 123803 3240 OFFICE SUPPLIES .38 *TOTAL VENDOR WAREHOUSE DIRECT .38 * 949066 WORKPLUS OCCUPATIONAL 949066 123689 3014 SALARIES PART TIM 332. 00 *TOTAL VENDOR WORKPLUS OCCUPATION 332. 00 * Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 24 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000010 DEPT NO. 000465 FORESTRY VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED **TOTAL FORESTRY 1, 782. 13 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 25 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 50760 ARAMARK UNIFORM SERVICES 7/20/2011 123781 3114 CLOTH ALLOW UNIFO 58.38 *TOTAL VENDOR ARAMARK UNIFORM SER 58.38 * 50760 ARAMARK UNIFORM SERVICES 7/20/2011 123781 3114 CLOTH ALLOW UNIFO 41.48 *TOTAL VENDOR ARAMARK UNIFORM SER 41.48 * 51150 ARLINGTON HEIGHTS FORD MULTIPLE 123623 4213 AUTO PARTS 156. 98 563922 123622 4213 AUTO PARTS 158.34 *TOTAL VENDOR ARLINGTON HEIGHTS F 315.32 * 51210 ARLINGTON POWER EQUIP MULTIPLE 123811 4213 AUTO PARTS 15. 90 MULTIPLE 123541 4213 AUTO PARTS 47.54 MULTIPLE 123811 4213 AUTO PARTS 6. 03 *TOTAL VENDOR ARLINGTON POWER EQU 69.47 * 61141 AUTO TRUCK GROUP 1020607 123624 4213 AUTO PARTS 21.24 *TOTAL VENDOR AUTO TRUCK GROUP 21.24 * 117800 BURRIS EQUIPMENT CO. PS1895 123669 4213 AUTO PARTS 61.25 *TOTAL VENDOR BURRIS EQUIPMENT CO 61.25 * 139074 CHICAGO INT'L TRUCK 12001508 123627 4213 AUTO PARTS 84. 92 *TOTAL VENDOR CHICAGO INT'L TRUCK 84. 92 * 204600 EL-COR INDUSTRIES, INC MULTIPLE 123548 4213 A/P SAO HY & VALV 54. 14 MULTIPLE 123636 4213 SUPP ALL OTHER AU 4.20 MULTIPLE 123636 3250 SUPP ALL OTHER AU 43. 00 MULTIPLE 123548 4213 A/P SAO HY & VALV 70. 62 MULTIPLE 123548 3250 A/P SAO HY & VALV 99. 00 MULTIPLE 123548 4213 A/P SAO HY & VALV 80. 98 *TOTAL VENDOR EL-COR INDUSTRIES, 351. 94 283465 FIRESTONE 132493 123550 4213 AUTO PARTS 363. 16 132698 123671 4218 CONTRACT AUTO SER 50. 00 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 26 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 132519 123640 4213 AUTO PARTS 1, 140. 00 *TOTAL VENDOR FIRESTONE 1, 553. 16 * 283465 FIRESTONE 132719 123751 4213 AUTO PARTS 398. 68 *TOTAL VENDOR FIRESTONE 398. 68 * 288960 FOSTER COACH SALES, INC. 51616 123551 4213 AUTO PARTS 67. 91 *TOTAL VENDOR FOSTER COACH SALES, 67. 91 * 418970 IL STATE TOLLWAY AUTH G11367506 123674 4218 CONTRACT AUTO CON 42.55 *TOTAL VENDOR IL STATE TOLLWAY AU 42.55 * 495624 KOVATCH MOBILE EQUIPMENT MULTIPLE 123645 4213 AUTO PARTS 589.39 *TOTAL VENDOR KOVATCH MOBILE EQUI 589.39 * 518239 LEE AUTO ARLINGTON HTS 7/19/2011 123757 4215 AUTO PARTS / LUBR 34. 03 7/19/2011 123757 4213 AUTO PARTS / LUBR 575.53 *TOTAL VENDOR LEE AUTO ARLINGTON 609.56 * 529000 LUND INDUSTRIES, INC. MULTIPLE 123595 4213 AUTO PARTS 27.50 MULTIPLE 123595 4213 AUTO PARTS 185. 00 *TOTAL VENDOR LUND INDUSTRIES, IN 212.50 * 570240 MID TOWN PETROLEUM INC. 423761 123790 4215 LUBRICANTS 1, 096.40 *TOTAL VENDOR MID TOWN PETROLEUM 1, 096.40 * 596770 NAPA-HEIGHTS AUTOMOTIVE 7/18/2011 123681 3250 AUTO PARTS SUP AL 15.79 7/18/2011 123681 4213 AUTO PARTS SUP AL 270.78 *TOTAL VENDOR NAPA-HEIGHTS AUTOMO 286.57 * 605128 NEXTEL COMMUNICATIONS 7919215101 123842 3211 PHONE 135. 93 *TOTAL VENDOR NEXTEL COMMUNICATIO 135. 93 * 620307 O'REILLY AUTO PARTS Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 27 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 123568 4213 AUTO PARTS 60. 00 *TOTAL VENDOR O'REILLY AUTO PARTS 60. 00 * 708705 PIRTEK HOSES & ASSEMBLIES S151235700 123575 4213 AUTO PARTS 4. 90 *TOTAL VENDOR PIRTEK HOSES & ASSE 4. 90 * 729211 QUALITY CAR CENTER 6/11 7 CAR 123577 4218 CONTRACT AUTO SER 49. 00 *TOTAL VENDOR QUALITY CAR CENTER 49. 00 * 736600 RECYCLE TECH. INC. 84040 123658 4213 AUTO PARTS 124.50 *TOTAL VENDOR RECYCLE TECH. INC. 124.50 * 759747 ROYAL TOUCH CAR WASH 1231 123797 4218 CONTRACT AUTO SER 135. 00 *TOTAL VENDOR ROYAL TOUCH CAR WAS 135. 00 * 759903 RUBBER INC 617383 123827 3250 SUPPLIES ALL OTHE 13.29 617158 123778 4213 SUPPLIES ALL OTHE 24. 60 617158 123778 3250 SUPPLIES ALL OTHE 29.50 *TOTAL VENDOR RUBBER INC 67.39 779910 SECRETARY OF STATE REN CHIEF 123807 4218 CONTRACT AUTO SERVICES 99. 00 *TOTAL VENDOR SECRETARY OF STATE 99. 00 799135 R. G. SMITH EQUIP CO 114661 123579 4213 AUTO PARTS 573.58 *TOTAL VENDOR R. G. SMITH EQUIP C 573.58 807900 SPRING ALIGN 85922 123585 4218 CONTRACT AUTO SER 2, 778. 99 *TOTAL VENDOR SPRING ALIGN 2, 778. 99 811118 BILL STASEK CHEVROLET 619469 123828 4213 AUTO PARTS 24. 68 619415 123685 4213 AUTO PARTS 3. 61 *TOTAL VENDOR BILL STASEK CHEVROL 28.29 852306 TRANSCHICAGO TRUCK GRP Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 28 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 123605 4213 AUTO PARTS 19. 89 *TOTAL VENDOR TRANSCHICAGO TRUCK 19. 89 * 917660 WAREHOUSE DIRECT MULTIPLE 123803 3240 OFFICE SUPPLIES .38 *TOTAL VENDOR WAREHOUSE DIRECT .38 * 917667 WARREN OIL CO. INC. 10673628 123687 4212 DIESEL FUEL 23, 834. 91 10671809 123613 4211 GASOLINE 25, 616. 80 *TOTAL VENDOR WARREN OIL CO. INC. 49, 451.71 * 988700 ZIMMERMAN HARDWARE 7/20/2011 123804 3250 SUP PAT SAO AP . 89 7/20/2011 123804 4213 SUP PAT SAO AP 8.52 *TOTAL VENDOR ZIMMERMAN HARDWARE 9.41 * **TOTAL CENTRAL GARAGE 59, 299. 69 99. 00 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 29 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000010 DEPT NO. 000466 DRAINAGE SYSTEM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 50760 ARAMARK UNIFORM SERVICES 7/20/2011 123781 3114 CLOTH ALLOW UNIFO 7.22 *TOTAL VENDOR ARAMARK UNIFORM SER 7.22 * 605128 NEXTEL COMMUNICATIONS 7919215101 123842 3211 PHONE 31. 84 *TOTAL VENDOR NEXTEL COMMUNICATIO 31. 84 * 802101 SOLINST CANADA LTD 102862 123584 4611 BUILD IMPROVE 2, 628.20 *TOTAL VENDOR SOLINST CANADA LTD 2, 628.20 917660 WAREHOUSE DIRECT MULTIPLE 123803 3240 OFFICE SUPPLIES .40 *TOTAL VENDOR WAREHOUSE DIRECT .40 * **TOTAL DRAINAGE SYSTEM 2, 667. 66 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 30 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000010 DEPT NO. 000471 ESDA VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 58183 AT&T MOBILITY 6/2-7/1-14 123746 3211 PHONE 52.32 *TOTAL VENDOR AT&T MOBILITY 52.32 **TOTAL ESDA 52.32 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 31 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000010 DEPT NO. 000481 TRANSFER NON-OPER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 545500 TIM MALINOWSKI MULTIPLE 123596 4935 ALL OTHER EXPENSE 750. 00 *TOTAL VENDOR TIM MALINOWSKI 750. 00 * 903200 VILLAGE OF BUFFALO GROVE MAR 11 123839 4815 TRANS MOTOR FUEL 48, 838. 60 *TOTAL VENDOR VILLAGE OF BUFFALO 48, 838. 60 **TOTAL TRANSFER NON-OPER 49, 588. 60 ***TOTAL CORPORATE FUND 600, 736.70 2, 770. 65 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 32 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000014 DEPT NO. 000503 SPEC REVENUE-PARKING LOT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 570142 MIDAMERICAN ENERGY CO. 7/6-257135 123760 3811 ELECTRIC FAC 1, 188.72 *TOTAL VENDOR MIDAMERICAN ENERGY 1, 188.72 * 696091 NORTH SHORE GAS #6135 7/14-6135 123826 3812 GAS FAC 25. 08 *TOTAL VENDOR NORTH SHORE GAS #61 25. 08 * **TOTAL SPEC REVENUE-PARKING LOT 1, 213. 80 ***TOTAL PARKING LOT FUND 1, 213. 80 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 33 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000021 DEPT NO. 000511 CAP PROD-FACILITIES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 696101 NORTH SUBURABAN 9012 123792 4657 PARK FAC SIDE CUR 50, 000. 00 *TOTAL VENDOR NORTH SUBURABAN 50, 000. 00 **TOTAL CAP PROD-FACILITIES 50, 000. 00 ***TOTAL CAP PROD-FACILITIES 50, 000. 00 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 34 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000033 DEPT NO. 000523 DEBT SERV-FAC DEV VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36541 AMALGAMATED BANK OF CHICA 3009CT 7/1 123618 3231 FISCAL AGENT 200. 00 *TOTAL VENDOR AMALGAMATED BANK OF 200. 00 **TOTAL DEBT SERV-FAC DEV 200. 00 ***TOTAL FACILITIES DEV DEBT SERV 200. 00 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 35 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000041 DEPT NO. 000531 PENSION-POLICE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 917054 WALL & ASSOCIATES JUNE 2011 123611 4958 INVEST/BROKER 5, 830. 07 *TOTAL VENDOR WALL & ASSOCIATES 5, 830. 07 **TOTAL PENSION-POLICE 5, 830. 07 ***TOTAL POLICE PENSION FUND 5, 830. 07 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 36 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000042 DEPT NO. 000532 PENSION-FIRE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 654400 OTTOSEN, BRITZ, KELLY 51493 123571 4935 ALL OTHER EXPENSE 570. 00 *TOTAL VENDOR OTTOSEN, BRITZ, KEL 570. 00 * 654400 OTTOSEN, BRITZ, KELLY 51552 123570 4935 ALL OTHER EXPENSE 1, 703. 00 *TOTAL VENDOR OTTOSEN, BRITZ, KEL 1, 703. 00 * **TOTAL PENSION-FIRE 2, 273. 00 ***TOTAL FIRE PENSION FUND 2, 273. 00 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 37 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000048 DEPT NO. 000538 AGENCY-R.H.S. VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 890182 VANTAGE POINT TRANS ACT 4 RETIREES 123780 3130 RHS CONTRIBUTION 52, 262.50 *TOTAL VENDOR VANTAGE POINT TRANS 52, 262.50 **TOTAL AGENCY-R.H.S. 52, 262.50 ***TOTAL RETIREE HEALTH SAVINGS 52, 262.50 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 38 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000049 DEPT NO. 000539 HEALTH INSURANCE EXPENSE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 690810 PBA, INC. AUG 2011 123772 3141 ADMIN SELF INS ST 52, 652. 68 *TOTAL VENDOR PBA, INC. 52, 652. 68 690810 PBA, INC. AUG 2011 123772 3140 ADMIN SELF INS ST 9, 213. 90 *TOTAL VENDOR PBA, INC. 9, 213. 90 **TOTAL HEALTH INSURANCE EXPENSE 61, 866.58 ***TOTAL HEALTH INSURANCE RESERVE 61, 866.58 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 39 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000051 DEPT NO. 000251 WATER REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 RAMAKISHNA VANKAYLA 360021026 123607 1201 SALES OF WATER 59. 80 *TOTAL VENDOR -> ONE-TIME VENDORS 59. 80 **TOTAL WATER REVENUE 59. 80 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 40 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 50760 ARAMARK UNIFORM SERVICES 7/20/2011 123781 3114 CLOTH ALLOW UNIFO 264. 18 *TOTAL VENDOR ARAMARK UNIFORM SER 264. 18 50760 ARAMARK UNIFORM SERVICES 7/20/2011 123781 3114 CLOTH ALLOW UNIFO 35. 64 7/20/2011 123781 3114 CLOTH ALLOW UNIFO 40. 61 7/20/2011 123781 3114 CLOTH ALLOW UNIFO 40. 61 7/20/2011 123781 3114 CLOTH ALLOW UNIFO 35. 14 *TOTAL VENDOR ARAMARK UNIFORM SER 152. 00 120072 CALL ONE 7-15/10104 123841 3211 PHONE 178. 96 7-15/10104 123841 4412 PHONE 16.25 *TOTAL VENDOR CALL ONE 195.21 154501 COOK CO. TREAS. BUREAU 1ST -6/21 123633 4412 SYSTEM IMPROVE 231, 000. 00 *TOTAL VENDOR COOK CO. TREAS. BUR 231, 000. 00 204600 EL-COR INDUSTRIES, INC MULTIPLE 123548 4016 A/P SAO HY & VALV 124. 99 *TOTAL VENDOR EL-COR INDUSTRIES, 124. 99 256255 EXELON ENERGY 2667994 123750 3812 GAS FAC 38.38 2667989 123815 3812 GAS FAC 42.45 *TOTAL VENDOR EXELON ENERGY 80. 83 * 325900 GRAINGER, INC. 9556535293 123552 4014 RESERVOIRS 346.20 *TOTAL VENDOR GRAINGER, INC. 346.20 * 375625 IHC CONSTRUCTION CO. LLC 4SEMI FINA 123673 4412 SYSTEM IMPROVE 16, 788. 00 *TOTAL VENDOR IHC CONSTRUCTION CO 16, 788. 00 * 562197 MCHENRY ANA WAT LAB, INC MULTIPLE 123598 3817 WATER SAMPLES ANA 680. 00 *TOTAL VENDOR MCHENRY ANA WAT LAB 680. 00 * 570142 MIDAMERICAN ENERGY CO. 7/7-255508 123763 3814 ELECTRIC WATER & 4, 745.29 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 41 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 7/8-257158 123765 3814 ELECTRIC WATER & 77. 11 *TOTAL VENDOR MIDAMERICAN ENERGY 4, 822.40 570142 MIDAMERICAN ENERGY CO. 7/7-255501 123766 3814 ELECTRIC WATER & 4, 821. 66 7/7-255500 123761 3814 ELECTRIC WATER & 4, 900.44 7/7-257144 123821 3814 GAS FAC 199. 94 *TOTAL VENDOR MIDAMERICAN ENERGY 9, 922. 04 605128 NEXTEL COMMUNICATIONS 7919215101 123842 3211 PHONE 192.42 *TOTAL VENDOR NEXTEL COMMUNICATIO 192.42 612020 NICOR 6/29-33994 123603 3812 GAS FAC 55.71 *TOTAL VENDOR NICOR 55.71 818490 SUBURBAN CONCERTS, INC 712 123588 3911 SIDE CURB BIKE 12, 185.55 *TOTAL VENDOR SUBURBAN CONCERTS, 12, 185.55 903100 VILLAGE OF BUFFALO GROVE 6/11 WATER 123608 4213 DIES GAS PARTS LA 830. 90 6/11 WATER 123608 4212 DIES GAS PARTS LA 1, 444.59 7/17/11 123802 3125 EMP-ER CONT PENSI 4, 998.39 6/11 WATER 123608 4218 DIES GAS PARTS LA 23. 00 6/11 WATER 123608 4211 DIES GAS PARTS LA 584. 11 6/11 WATER 123608 4214 DIES GAS PARTS LA 2, 577.23 7/3/11 123610 3125 EMP-ER CONT PENSI 4, 923. 83 *TOTAL VENDOR VILLAGE OF BUFFALO 15, 382. 05 * 917660 WAREHOUSE DIRECT MULTIPLE 123803 3240 OFFICE SUPPLIES .40 *TOTAL VENDOR WAREHOUSE DIRECT .40 * **TOTAL WATER OPERATIONS 292, 191. 98 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 42 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000051 DEPT NO. 000542 SEWER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 50760 ARAMARK UNIFORM SERVICES 7/20/2011 123781 3114 CLOTH ALLOW UNIFO 21. 16 *TOTAL VENDOR ARAMARK UNIFORM SER 21. 16 * 51210 ARLINGTON POWER EQUIP MULTIPLE 123541 4111 AUTO PARTS 142.34 MULTIPLE 123745 4111 DEPT EQUIP 103. 88 *TOTAL VENDOR ARLINGTON POWER EQU 246.22 * 120072 CALL ONE 7-15/10104 123841 3211 PHONE 342.76 7-15/10104 123841 3211 PHONE 788. 91 *TOTAL VENDOR CALL ONE 1, 131. 67 152706 COM-ED 7/7-25010 123748 3814 ELECTRIC WATER & 82.56 6/7-514012 123546 3814 ELECTRIC WATER & 82. 01 *TOTAL VENDOR COM-ED 164.57 * 276000 FEDERAL EXPRESS CORP. 753751741 123638 4412 SYSTEM IMPROVE 26. 10 *TOTAL VENDOR FEDERAL EXPRESS COR 26. 10 * 288730 JOSEPH D. FOREMAN COMPANY 259564 123753 4018 LIFT STATION 109. 00 *TOTAL VENDOR JOSEPH D. FOREMAN C 109. 00 * 468230 JULIE, INC 20110195/3 123754 3216 MAINT CONTRACT 1, 306.38 *TOTAL VENDOR JULIE, INC 1, 306.38 * 489030 KENNETH KOGUT & ASSOC. FINAL #4 123590 3814 ELECTRIC WATER & 700. 00 *TOTAL VENDOR KENNETH KOGUT & ASS 700. 00 * 512500 LAKE CO PUBLIC WORKS DEPT MULTIPLE 123592 3818 LAKE COUNTY TAP 0 6, 800. 00 MAY JUNE 1 123840 3819 LAKE COUNTY TREAT 419, 116. 00 *TOTAL VENDOR LAKE CO PUBLIC WORK 425, 916. 00 570142 MIDAMERICAN ENERGY CO. 7/7-257143 123824 3814 GAS FAC 197. 15 7/7-257137 123823 3814 GAS FAC 151.38 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 43 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000051 DEPT NO. 000542 SEWER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 7/7-257138 123825 3814 GAS FAC 299. 83 *TOTAL VENDOR MIDAMERICAN ENERGY 648.36 570142 MIDAMERICAN ENERGY CO. 7/7-257147 123822 3814 GAS FAC 205.26 7/7-255507 123764 3814 ELECTRIC WATER & 1, 751.77 7/7-257139 123820 3814 ELECTRIC WATER & 303.26 7/7-257136 123769 3814 ELECTRIC WATER & 381. 67 7/7-257140 123767 3814 ELECTRIC WATER & 286.24 7/7-257141 123768 3814 ELECTRIC WATER & 188. 02 7/7-257142 123819 3814 ELECTRIC WATER & 161. 66 *TOTAL VENDOR MIDAMERICAN ENERGY 3, 277. 88 605128 NEXTEL COMMUNICATIONS 7919215101 123842 3211 PHONE 192.42 *TOTAL VENDOR NEXTEL COMMUNICATIO 192.42 903100 VILLAGE OF BUFFALO GROVE 6/11 SAN S 123609 4212 DIES GAS PARTS LA 611. 04 7/3/11 123610 3125 EMP-ER CONT PENSI 2, 290.58 6/11 SAN S 123609 4213 DIES GAS PARTS LA 142.49 6/11 SAN S 123609 4214 DIES GAS PARTS LA 788. 64 7/17/11 123802 3125 EMP-ER CONT PENSI 2, 346. 91 6/11 SAN S 123609 4211 DIES GAS PARTS LA 305. 81 6/11 SAN S 123609 4218 DIES GAS PARTS LA 703.44 *TOTAL VENDOR VILLAGE OF BUFFALO 7, 188. 91 917660 WAREHOUSE DIRECT MULTIPLE 123803 3240 OFFICE SUPPLIES .37 *TOTAL VENDOR WAREHOUSE DIRECT .37 * 988700 ZIMMERMAN HARDWARE 7/20/2011 123804 3250 SUP PAT SAO AP 45. 84 7/20/2011 123804 3250 SUP PAT SAO AP 5.35 *TOTAL VENDOR ZIMMERMAN HARDWARE 51. 19 * **TOTAL SEWER OPERATIONS 440, 980.23 ***TOTAL WATER & SEWER FUND 733, 232. 01 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 44 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 32350 ALL AMER UNIF & SUPP INC MULTIPLE 123621 3114 UNIFORM RENTAL 227.29 *TOTAL VENDOR ALL AMER UNIF & SUP 227.29 * 83460 BAYVIEW LOAN SERVICING 6/10 40006 123542 3392 CPS EXPENSES 5, 824. 00 *TOTAL VENDOR BAYVIEW LOAN SERVIC 5, 824. 00 * 99850 BEST SANITATION SERVICES MULTIPLE 123625 3917 GOLF COURSE 1, 620. 00 *TOTAL VENDOR BEST SANITATION SER 1, 620. 00 102750 BTSI 48271 123626 4613 GOLF COURSE 1, 100. 00 *TOTAL VENDOR BTSI 1, 100. 00 120072 CALL ONE 7-15/10104 123841 3211 PHONE 284.77 *TOTAL VENDOR CALL ONE 284.77 * 147200 ARTHUR CLESEN, INC. MULTIPLE 123630 4613 CHEM & FERTR GOLF 639.20 MULTIPLE 123630 3823 CHEM & FERTR GOLF 7, 342. 98 *TOTAL VENDOR ARTHUR CLESEN, INC. 7, 982. 18 * 188630 DESERT SPRINGS WATER CO 2840 123634 3260 SUPPLIES GOLF COU 405. 00 *TOTAL VENDOR DESERT SPRINGS WATE 405. 00 * 200610 EAGLE ONE GOLF PRODUCTS 252173 123635 3917 GOLF COURSE 567.48 *TOTAL VENDOR EAGLE ONE GOLF PROD 567.48 * 256590 FAULKS BROS. CONST, INC MULTIPLE 123637 4613 GOLF COURSE 9, 896. 91 *TOTAL VENDOR FAULKS BROS. CONST, 9, 896. 91 313200 GOLDEN WEST INDUST SUPP 2046234 123641 4111 DEPT EQUIP 279.76 *TOTAL VENDOR GOLDEN WEST INDUST 279.76 * 338100 HALLORAN & YAUCH, INC. 41885 123642 3919 IRRIGATION SYSTEM 600.29 *TOTAL VENDOR HALLORAN & YAUCH, I 600.29 * Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 45 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 495600 KOELPER GOLF COURSE CONST TEE 6 & 14 123643 4613 GOLF COURSE 10, 000. 00 *TOTAL VENDOR KOELPER GOLF COURSE 10, 000. 00 546965 MARTENSON TURF PROD. 36433 123648 4613 GOLF COURSE 895. 00 *TOTAL VENDOR MARTENSON TURF PROD 895. 00 * 605128 NEXTEL COMMUNICATIONS 7919215101 123842 3211 PHONE 138.71 *TOTAL VENDOR NEXTEL COMMUNICATIO 138.71 * 687801 PALATINE OIL CO INC MULTIPLE 123655 4211 GASOLINE 3, 418.26 *TOTAL VENDOR PALATINE OIL CO INC 3, 418.26 * 736000 R.C. TOPSOIL 1100375 123660 4613 GOLF COURSE 824. 96 *TOTAL VENDOR R.C. TOPSOIL 824. 96 * 737241 REINDERS, INC. MULTIPLE 123661 3919 GOLF COURSE IRRIG 2, 504.20 MULTIPLE 123661 3917 GOLF COURSE IRRIG 150. 00 *TOTAL VENDOR REINDERS, INC. 2, 654.20 * 903100 VILLAGE OF BUFFALO GROVE BGGC FLT 6 123665 4212 GASOLINE 100.41 7/3/11 123610 3125 EMP-ER CONT PENSI 5, 126. 90 7/17/11 123802 3125 EMP-ER CONT PENSI 5, 333.50 *TOTAL VENDOR VILLAGE OF BUFFALO 10, 560. 81 **TOTAL GOLF OPERATION-BGGC 57, 279. 62 ***TOTAL BUFFALO GROVE GOLF CLUB 57, 279. 62 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 46 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99850 BEST SANITATION SERVICES 45371 123832 3260 SUPPLIES GOLF COU 230. 00 *TOTAL VENDOR BEST SANITATION SER 230. 00 * 120072 CALL ONE 7-15/10104 123841 3211 PHONE 284.78 *TOTAL VENDOR CALL ONE 284.78 * 147200 ARTHUR CLESEN, INC. 266396 123833 3823 CHEM & FERT 6, 307. 00 *TOTAL VENDOR ARTHUR CLESEN, INC. 6, 307. 00 200610 EAGLE ONE GOLF PRODUCTS 254543 123834 3917 GOLF COURSE 135.70 *TOTAL VENDOR EAGLE ONE GOLF PROD 135.70 * 468270 J.W. TURF, INC 761713 123836 4111 DEPT EQUIP 70.39 *TOTAL VENDOR J.W. TURF, INC 70.39 * 568032 MENARD'S 79414 123835 3260 SUPPLIES GOLF COU 15.38 *TOTAL VENDOR MENARD'S 15.38 * 605128 NEXTEL COMMUNICATIONS 7919215101 123842 3211 PHONE 138.71 *TOTAL VENDOR NEXTEL COMMUNICATIO 138.71 * 903100 VILLAGE OF BUFFALO GROVE 7/17/11 123802 3125 EMP-ER CONT PENSI 5, 172. 17 7/3/11 123610 3125 EMP-ER CONT PENSI 5, 099.29 *TOTAL VENDOR VILLAGE OF BUFFALO 10, 271.46 * **TOTAL GOLF OPERATIONS-AGC 17, 453.42 ***TOTAL ARBORETUM GOLF CLUB FUND 17, 453.42 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 47 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000059 DEPT NO. 000550 REFUSE SERVICE OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 821400 WELLS FARGO BANK, NA 4003 123799 4922 SWANCC USER FEE 80, 776.73 *TOTAL VENDOR WELLS FARGO BANK, N 80, 776.73 **TOTAL REFUSE SERVICE OPERATIONS 80, 776.73 ***TOTAL REFUSE SERVICE FUND 80, 776.73 Date: 07/21/11 09: 15 Village of Buffalo Grove Page: 48 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 07/25/11 FUND NO. 000059 DEPT NO. 000550 REFUSE SERVICE OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED ****TOTAL BILLS 1, 663, 124.43 2, 770. 65 VILLAGE OF BUFFALO GROVE Fifty Raupp Blvd. Buffalo Grove,IL 60089-2196 [lane C.Bragg Village Manager 847-459-2525 MANAGEMENT " PORT Fax 847-459-7906 dbragg@vbg.org # 353 JUNE 2011 ACTIVITIES 1. Public Safety Report • Fire Dept. Activities 2. Public Works Monthly Activities • Monthly Water Pumping Report • Central Garage Fleet Cost Report • Project Status Reports 3. Community Development Report • Compilation of Permit Activity • Certificates of Occupancy • Public Safety Activity Report • Engineering Services Monthly Report • Public Utilities Construction Report Dane C. Bragg Village Manager LL W Ili Lu Iz O - LLI U. a UJ U- W 7y UJ EL O CV 0 CD Cp co ui ui lo LLp . LL CD C� CO cr CNO co C-0 C\j ................. ----------- ouc CD LL U- LU Z 0 > M Lu 0 n CL LL D '000 0400 (D Lo 0 0 co CN (N ---------- I--it w a. O C�D LIJ _j LL UL UJ %771 C) 0 C) o 0 o C� 0 C) bn LO Q LO CD LO C:) LO 0 Lr) C"i PUBLIC WORKS DEPARTMENT OPERATIONS DIVISION June-11 WATER PUMPAGE REPORT TOTAL THIS PERIOD FISCAL YEAR TO DATE LOCATION CURRENT LAST YEAR CURRENT LAST YEAR Well/Pumping Station#1 345 So.Arlington Heights Rd. Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.000 Lake Water Pumpage(mil.gal.) 0.000 7,298 27.616 47.284 TOTAL PUMPAGE 0.000 7.298 27,616 47.284 WelllPumping Station#2 525 No.Arlington Heights Rd. Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.000 Lake Water Pumpage(mil.gaf.) 45.668 50.349 251.704 283,006 TOTAL PUMPAGE(mil.gaL) 45.668 50.349 251.704 283,006 Well/Pumping Station#6 120 Horatio Blvd, Well Pumpage(mii.gal.) 0,000 0.000 0.000 0.000 Lake Water Pumpage(mil.gal.) 30.589 44.452 143.26 237,048 TOTAL PUMPAGE(mil,gal) 30.589 44.452 143.265 237.048 Pumping Station#7 401 LaSalfle Ln. Lake Water Pumpage(mil.gal.) 56,929 30.066 271,575 158.094 TOTAL PUMPAGE(mil.gal.) 56.929 30.066 271.575 158.094 Total Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.000 Total Lake Water Pumpage(mil.gal.) 133.186 132.165 694.160 725,432 TOTAL GALLONS PUMPED(mll.gal.) 133,186 132.165 694.160 725,432 AVERAGE DAILY USAGE(mgd) 4.440 4,406 3,835 3,986 Comments Submitted by: ater Section Supervisor Reviewed by: y uperin endent Public Works Utilities K:/water/reportlmonthylpumpage 2010 VILLAGE OF BUFFALO GROVE OPERATIONS DIVISION WATER AND SEWER SECTION June-11 WATER DAILY PUMPAGE SUMMARY LOG (mgd) Date Southwest lNorthwest ISouth North DAILY RAIN Well #1 ell#2 Well#6 Res.#7 TOTAL GAUGE 06/01/11 0.000 1.509 0.989 1.738 4.236 0.00 06102I11 0.000 1.533 0,942 1.721 4.196 0.72 06/03/11 0.000 1.422 1.000 1,914 4.33E 0,00 06/04i1 i 0.000 1.517 1.152 2.016 4.685 0,00 06/05/11 0,000 1.537 1.215 2.084 4,836 0.00 06/06/11 0.000 1.518 1.170 2.289 4.977 0.01 06/07/11 0.000 1.889 1,350 2,663 5.902 0.00 06/08/11 0.000 1.437 1.191 2.361 4.989 0.00 06/09/11 0.000 1.581 0,893 1.569 4.043 0,00 06/10/11 0,000 1.449 0.886 1,512 3.847 0,00 06/11/11 0.000 1.508 0.923 1.461 3.892 0.32 06112/11 0.000 1.441 6.967 1.637 4.045 0.00 06i13111 0.000 1.575 1.031 1.935 4.541 0.05 06/14/11 0.000 1.432 1.021 1.936 4.389 0.00 06/15/11 0.000 1,544 0.893 1.634 4.071 0.38 06/161/1 0.000 1 A44 0.986 1.672 4.102 0.01 06/17/11 0.000 1,609 0.929 1.729 4.267 0.01 06/18111 0.000 1.494 0.982 1.836 4.312 0.00 06/19/11 0.000 1.480 1.035 1,915 4.430 0.38 06/20/11 0.000 1.510 0.924 1.874 4.308 0,42 0612l/ll 0.000 1.570 1.004 1.962 4.536 0,42 06/22/11 0.000 1.405 0.898 1.538 3.8441 0,00 06/23/11 0.000 1.910 0.899 1.593 4.402 0.00 06124111 0,000 1.135 0.900 1.688 3.723 0.82 06/25f 11 0.000 1.572 0.967 1.680 4.219 0.00 06/26/11 0.000 1,389 1.046 1.872 4,307 0.00 06/27/11 0.000 1.531 1.025 2.036 4.591 0.49 06/28/11 0.000 1.720 1.117 2.246 5,083 0,01 06/29/11 0,000 1.424 1.135 2.389 4.948 0,00 06/30/11 0.000 1.583 1.119 2,430 5.132 0.00 TOTAL 0.000 45.668 30.589 56.929 133,186 4.04 Village of Buffalo Grove Public Works Department June 2011 Central Garage Section Fleet Cost Detail This Fiscal Year This Fiscal Year Last Fiscal Year Last Fiscal Year Current Period Year-To-Date Current Period Year-To-Date Usage-Miles/Hours 79,774.0 524,546.0 95,013.0 542,365.0 Fuel-Gasoline Gallons 7,773.6 39,226,8 8,270.8 40,523.0 Fuel-Diesel Gallons 4,453.9 31,363.2 4,026,0 27,441.3 Fuel Usage-MPG/MPH 6.5 7.4 7.7 80 En-Oil-UsagelQt. 0.0 0,0 0.0 0.0 2nd-Oil-Usage/Qt, 0.0 0.0 00 0.0 Road Calls 1.0 6.0 2.0 7.0 #Repairs 739.0 4,841.0 753.0 4,793.0 Shop Hours 6530 4,172,3 710.3 4,121.3 Down Hours 3,3570 19,021.0 2,400.0 15,286.5 Cast IMle Cost lmk Cost !Mile Cas# lam 4211 -Gasoline 25,643.25 0.321 120,305.5 1.508 20,4095 0.077 95,643.1 0.077 4212-Diesel 15,261.51 0,191 97,1657 1,218 9,984.5 0.047 54,6890 0,047 4215-Add Eng-Oil 0.00 0.000 0.0 0,000 0,00 0.000 0.0 0.000 4215-Add 2nd-Oil O.00 0.000 0.0 0.000 0.00 0 000 0.0 0.000 4213-Shop Parts 8,376.99 0.105 62,067.9 0.778 14,214.0 0.071 66,221.7 0.071 4214-Shop Labor 36,593.92 0.459 236,546.8 2.965 38,616.2 0.175 226,733.5 0.175 4218-Outside Repair 5 234456 0.066 35,786.5 0.449 5,106.0 0.357 27,034.6 0.357 TOTAL- 91,110.23 1.142 551,872A9 1,052 68,330.17 0.930 470,32196 0.867 Submitted by: Fleet Manager Reviewed by F Dep y Director of Public orks 9:lcommon\garagelreportslmonth€ylmonend 11 TO: Dane C. Bragg Village Manager FROM: Gregory P. Boysen Director of Public Works DATE: July 13, 2011. SUBJECT; Weiland Road/Prairie Road Corridor and Lake Cook Road (Raupp Boulevard to Hastings Lane) Phase l Engineering Studies Project Status Reports I am transmitting copies of the Project Status Reports for the period ending June 24, 2011 for the Weiland Road Improvement (Lake Cook Road to IL. Route 22) and the Take Cook Road (Raupp Boulevard to Hastings Lane) Phase I Engineering Studies, which I received from Civiltech Engineering, Inc. on 7/11/11 and 7/13/11, If you have any questions concerning this matter, please let me know. 7CGgor P. ysen, P.E, aachments :1C;lient',C$1Piui�IRU�AiL.I-�C,`1WEIl.,R�If37131 dl�.�foc Welland Road Phase I Engineering Study Lake Cook Road to IL Route 22 Village of Buffalo Grove Section No. 07-00094-00-PV VILLAGE Q�, GROVE CEI Job No. 2052 " Project Status Report ,. Period Ending: June 24, 2011 b. PWAD SIN Item 1 - Earl Coordination and Data Collection • The Environmental Survey Request was submitted to IDOT on 7/24/07. • Cultural Clearance was received on 10/24/07. • Special Waste Screening is complete for Weiland Corridor. • ESR Addendum was submitted to IDOT on 09/29/10: • Special Waste Screening Tech Memo was completed. PESA needs to be performed. • Addendum Cultural Clearance was received on 04/21/201 1. Item 2 - Field 5urve Pre aration of Base Mans, Plat of Hi hwa s and Plats & L_egals * Field Survey and base maps are complete for the Weiland Corridor, Item 3 - Accident Analyses i Crash Data reduction and crash analysis text is complete for Weiland Corridor, Item 4 - Traffic Analysis * Revised 2030 capacities are complete. * IDS Sheets were submitted to LCDOT and Buffalo Grove for review on 03/08/10. • Peak hour count performed at the intersection of Illinois Route 22 and Prairie Road. * 2040 Traffic Projections were requested from CMAP on 01/25/201 1 • 2040 DHV's have been completed • Synchro Analysis has been completed for Connector Road * A11tJC1)(M-d 1u1v 2011 • Update capacity analyses to 2040 Item 5 - Alternate Geometric Studies • Concept Horizontal and Vertical Geometrics have been revised. • Cross Section analysis is complete. June 24, 2011 1- • Revised Plan and Profile Sheets were submitted to LCDOT and Buffalo Grove for review on 05/21/10. • Geometric plan has been revised to include wider outside lanes for bicycles Item 6 - Subsurface Soils and Pavement Investigation • Soil survey report was received on 03/1 S/2010. • Proposed Pavement Designs for Weiland Road, Deerfield, and Aptakisic, and. Prairie Road have been developed. Item 7 -„Hydraulic Modeling • Existing hydraulic model has been obtained from >"EMA for the Weiland Road crossing of Aptakisic Creek. • Hydraulic modeling and analysis is ongoing. Item 8 - Location Drainage Stud • Existing Drainage Plan is complete. • EDP (IDOT portion) was approved by IDOT on 04/29/201 1, • Proposed Drainage Plan is ongoing. • Potential detention sites have been identified. • Revised EDP submitted to IDOT on 12/22/2010. • �r7tici��tcd��rly2011 i��t�r�;; • Continue work on proposed drainage plan. Item 9 - Wetland Stud • Wetland Delineation report is complete. Item 10 - Section f Evaluation and Documentation • No work to date Item 11 - Highway Noise Analysis • Existing Noise Model is complete. • Proposed Noise Analysis is ongoing. • Preliminary findings tech memo is complete. Item 12 - Air Quality Analysis • No work to date June 24, 2011 -2- • Anticipated]uTY 2011 tlilor-k: • Submit COSI.M. Pre--Screen woriksheet to 11:)OT. Item 13 - .Comprehensive Impacts and Measures to Minimize Harm • Ongoing. Item 14 - Draft Environmental Class of Action Determination • EA Timeframes Agreement was reviewed by IDOT and FHWA. • Draft Purpose and Need Statement submitted to [DOT on 07/23/09. • Comments on draft purpose and Need Statement were received from IDOT on 02/13/10. • Revised Purpose and Need Statement submitted to IDOT on 10/08/10. • Bicycle Coordination. Letters were mailed out on 12/27/2010. Item 15 - Preliminary Geometrics Submittal • Concept Plan and Profile Sheets were submitted to LCDOT and Buffalo Grove on 10/01/08. • Concept Plan and Profile Sheets were submitted to LCDOT and Buffalo Grove on 05/21/10. Item 16 - Draft Project Development Report • No work to date. Item 17 - IDOT Coordination • IDOT/FHWA Coordination meeting was held on 01/l 3/2009. • IDOT/FHWA coordination meeting was held on 03/10/2009 to discuss EA timeframes agreement. • Revised EA Timeframes Agreement was sent to IDOT on 06/12/2009. Item 18 - Public Involvement • Public Information Meeting was held on 04/30/2009. • Public Information Meeting ##2 was held on 12/15/2010. • Neighborhood Meeting 41 was held on 04/14/201 1. • Neighborhood Meeting #2 was held on 06/09/201 1. • A))ticlpated I y 201.1 work: • Summarize Neighborhood Meeting #k2 comnitn.ts. June 24, 2011 -3- Item 19 - Final Environmental Class of Action Determination • No work to date Item 20 - Final Project Developwent Report • No work to date Item 21 - Supervision,Administration and Project Coordination • Coordination meeting held with Buffalo Grove Park District staff on 07/08/2010. 0 A project update was presented to the Village of Buffalo Grove Board on 04/25/201 1. June 24, 2011 -4- Weiland Road/Lake Cook Road Phase i Engineering Study Raupp Boulevard to Hastings Lane Village of Buffalo Grove - Section No. 0 8-A5015-01-ES VIL AGE OF.. A� EVE CEI Job No. 2222 In. Project Status Report JUL 13 �� I Period Ending: June 24 2011 Item 1 - Ear! Coordination and Data Collection • Existing right-of-way information and property line inf'ortnation has been received. • Utility Letters were sent out, • Existing plans have been collected. • Photolog and project reconnaissance is complete. • Addendum Environmental Survey Request submitted to IDOT on 09/29/10. • Special Waste Screening Tech Memo was completed. • Special Waste Clearance (1DOT portion only) was received on 03/10/201 1 . • Addendum Cultural Clearance was received on 04/21/201 1. item 2 - Field Serve Pre aration of Base rA s • Roadway topographic survey is complete. • Stream survey is complete. • CAD files setup and base sheet setup is complete, (tern 3 - Crash Anal ses • Collision Diagrams are complete. • Crash Analysis text is ongoing. ltern 4 - Traffic Anal sis ® Traffic Analysis Tech Memo was submitted to CCHD and Buffalo Grove on 07/17/09. ® Peak Hour count performed at the intersection of Raupp Blvd. and Lake Cook Road. • Peak Dour count performed at the intersection of Northgate and Lake Cook Road. ® PreliminaryIntersection Design I Grove on I /10/20 10. Studies were submitted to CCHD, tDOT, and Buffalo o Comments were received from IDOT on O1/27/201 i • 2040 Traffic Projections were requested from CMAP on 0I/25/201 1 ® Updated 2040 ADT's received from CMAP • 2040 DHV's have been developed. 1�t/Y 2011 o f=rrti.5it 2()�4t) Cap�.�citti1 Aitz�[�seti �,pd�iies. June 24, 2011 _ Item fi - Alternate Ge®metric Studies Weiland Road Extension Alternates Tech Menlo submitted fo CCHD and Buffalo Grove on 10/02/09 (revised and resubmitted on 1 ]120109) • Preliminary Man and Profile Sheets were submitted to CCHD, [DOT, and Buffalo Grove on 1111012010. a Comments were received from [DOT on 01/27/201 1 Item fi - Subsurface Soils Pavement investi ation • No work to date Item 7 — Preliminar Structural ®esi n • Inspections for the Bridge Condition Reports have begun • Bridge Condition Reports were submitted to [DOT and CCHD for review on 06/30/2011. Item 8 - I_ocati©n ❑ralna a Stud • The existing hydraulic model has been obtained from [DNA for Buffalo Creek. • Existing drainage plan (I DOT portion.only) was submitted to IDOT for review on 07/28/2010, • Proposed Drainage Plan is ongoing. • Potential Detention sites have been identified. • EDP approved by ]DOT on 04/29/201 1. Continue vilork an proposed dr�iinage plaI�_ Item 9 - Wetland Study ® Wetland Delineation [deport is complete. Item 10 - Section f Evaluation and Documentation -- Net a likable ® Impacts to Emmerich East Park (temporary grading easements only) will likely require the preparation of a Section 4 miniinis document Item 11 - Hinhway Noise Analysi� • Existing Noise Model is complete. • Proposed !Noise Model is complete. June 24, 2011 -2- • Preliminary Findings tech memo is complete, • Waiting on IDOT to develop new noise requirements Item 12 - Air Duality Analysis • No work to date • ;11i1i{rj,�ilc��/rrh� 'C�11 ��nrk Lx 3i1"11t (_O 1M Ple Scrcun VVOi k ' Item 13 - Cam rehen9 Im acts and Measures to Minimize Harm • No work to date Item 14 - Draft Environments( Class of Action Determination • EA Time-frames Agreement was reviewed by IDOT and I-HWA. • Draft Purpose and Need Statement submitted to IDOT on 07/23/09, • Revised Purpose and Need Statement subm comments From FHWA) itted to IDOT on ]0/08/10. (waiting on • Bicycle Coordination Letters mailed out on 12/27/2010 Item 15 - Draft Pro'ect Develo ment Re ort • No work to date Item 16 - IDOT Coordination • IDOT/FHWA coordination meeting was meld on January 13, 2009, • IDOT/FHWA coordination meeting was held on March 10, 2009 to discuss FA timeframes agreement. Item 17 - Public Involvement • A Public Information Meeting was held on 04/30/09. • Public Information Meeting #2 was held on 12115/2010. • Public Information Meeting #2 materials have been compiled. Item 113 - Final Environmental Class of Action Determination • No work to date Item 19 - Final Pro'ect Develo meat Report June 24, 2011 -3- • No work to date Item 20 - Supervision, Administration and Proiect Coordination • A meeting was held with CCHD and Buffalo Grove staff on 02/04/2010 to discuss Lake Cook Road geometrics and Weiland Road extension alternatives. • Presented project to Village of Wheeling on 03/31/2010. • Presen.ted project to Village of Buffalo Grove Finance Committee on 04/12/2010. • Meeting held with Buffalo Grove Park District and St. Mary's Church on 07/08/2010 to discuss proposed improvements. • Meeting held with the Horcher's and the Schwind's on 09/10/2010 to discuss the Weiland Road realignment. • Meeting held with LcParc Condominium Association to discuss noise walls on 02/24/201 ), June 24, 2011 -4- O Mr ChV cfl 00 n " N � N N O M N cV 00 ice• co O N (r} a7 Z C C. W CL W Z CO LO 0 to Cr 0 0 LO 0 O M N co Cl) O OD N Cl) r N 00 0 C) Q N d' N v e O co O m co M m -'f M M O O N O C? 90 0) M LC) O) CU V M IN N co N �r r h N N V) Z f d Z ON0 CD otl� O z U Z W -i> r r O 00 r W qr U') CO r N CD N LO CO N r- W ,t h W LC? M M r M r~ r 0 h 0 M N '^^ fo M N N LL 0 C F-'•W ZW W Q n u' N r r r r 0 0 r CD h r 0 CD r N � r N M co N N r r d• F—Q ON fy CL W M M O +"• n 00 Q O O C7 W r cr LO O M M N C ri N r n CL Q) En N p p � Q O Z a C� V' a 'w ~ N O N _ E s O O p ❑ o e a c a a 2 � w o W c°7i o o `� °D a m U U CL o °� > ° Z N aCi a) 6? in C o � 0 0 0 C Q Q p C {� in m N C 3 .v vCD .0 � o m e LL Z a� rn ° p rn � > c a� 'c Z c 7 cs CC Zo vmoa) - m o>> •- ° � 13) m r Q 'S ici m m C4 cA Q) cA m c c aw E W a s w c U sx m a CL tz a W ¢ c Um c'mL) "U 'a Em o L w N Cif •— .0 'C cn m O w ••_ m m (D p Ql U) O � ua U � � - C: 0 (n 2' Cau°. u°. up. �°L AU omif > � co �- W x ai � 5 ` H W C C4!} O C C a) s s i i i i t i i s s"- N p m WLL Z p 3 2 a5 � p N Q U) (L W U- N a. U- CO W T- U) � U) QJN C? s C0 C p \ W CO U) N - - - Lo * (N - % / 2 # � a n - = \ £ \ O / \ = wcmewm « onoo # � - = \ / o = r # # m - - / I- MN � \ « $ � z \ \ z _ 3 > / \ \ Z3 o < LL Lij \ \ / / / / O < b / O o $ ® / ° J O Cl. 2 N ƒ § / e m g 2 LU c m o 0 ® 3 3 [ Z / % \ f 7 2 J o o \ f \ \ 3E » � / ol� © / 77m z / » 5 > N x0) E/ \ \ / \ \ U) 0) $ / \ d \ & z 5 E 5 f $ ° c a ƒ _$ 2 2 E E LL < _ « E = = m c o = o \ ƒ NmCLLi LL7 / ma- ƒ / ƒ ƒ / 2u � \ Q � O \ % ƒ d / t To: Brian Sheehan Deputy Building Commissioner/Operations From: Peggy Starcxowski, L.E.H.P. Health Inspector Date: July 6, 2011 Subject: Health Department Activity Report for the Month of[f June Day Care Center/Day Care Home 3 Food Service Inspections 33 Food Service Re-inspections 3 Food Service Construction Inspections 0 Foodstore Inspections 1 Food Service Pre-opening Inspections 0 Plan Reviews 25 Complaint Inspections & Follow-up 278 Property Maintenance Inspections 310 Microwave Inspections 0 Carbon Monoxide (Commercial/Residential) 0 Radon Kit Installation & Fallow-up 0 Vending Machine License Inspections 8 Mobile Vendor Licenses/Inspections 1 Swimming Pool/Spa Inspections/Re-inspections 24 Temporary Foodservice Inspections/Reinspections 15 Emergency Inspections & Re-inspections 0 Assistance to Public 290 Meetings&Training: Housing Court cc: Board of Health DEPARTMENT OF BUILDING AND ZONING PUBLIC SAFETY ACTIVITY REPORT June, 2011 IV. LITIGATION: Please see attachment. V. CODE CONFERENCES: June 1, 2011 —Novak Construction/Deerfield Pkwy Apartments. June 2, 2011 —John Porterfield/EECBG State Review. June 6, 2011 —Grove Shopping Center—Building Addition. June 7, 2011 —Community Threads Code Conference, June 8, 2011 —Willow Stream Pool—Onsite meeting. June 8, 2011 —All day meeting on evaluation of proposed phone vendors. June 8, 2011 —ART Review— Signs/Single Family Home. June 9, 2011 —67 Fabish—Driveway modification. June 9, 2011 —Fairview Estates--Monotony Code Meeting. June 10, 2011 —Sign Code Review Meeting. June 10, 2011 —Fire Prevention prove to Village Hall. June 13, 2011 —Xtrerne Trampoline, June 13, 2011 —ART - Fairview Estates Lots 3 & 11. June 15, 2011 —70 West Dundee—Pre-occupancy walk through.. June 16, 2011 —606 Raupp—Shed. June 16, 2011 —67 Fabish—Driveway inodification/Staff Review. June 16, 2011 —Mitel Phone System Demo in Itasca. June 24, 2011 —Block& Co -meeting on new business. June 28, 2011 —Fairway Suites at Arboretum. June 28, 2011 —Safco - I I I I Corporate Grove. June 29, 2011 —LG 1001 Johnson Drive - Onsite Meeting/Occupancy. IV. PROPERTY MANAGEMENT: June 2011 BUFFALO COURT- 1. Removed numerous illegal signs. BUFFALO GROVE SIIOPPES: 1. One vacant stores sign is required to be removed. Letter seat to management June 24, 2011 requesting the removal of the sign. CAMBRIDGE COMMONS: No action Required. CAMBRIDGE WEST: 1. Retaining wall is collapsing. On Tuesday May 17, 2011, I.spoke with Nick Vitorre who advised that they inspected the site and will have a plan of action on the repairs by June 15, 2011. They were advised that the plans must be approved through the Village of Buffalo Grove Engineer. Called Management on June 26, 2011 and left a message requesting an update on the status of the repairs. CHASE PLAZA: 1. Removed numerous illegal signs. COUNTRY COURT: No Action Required. CREEKSIDE COMMONS: 1. Removed illegal sign. DUNDEE POINT: No Action Required. DUNELL CENTER: 1. Parking lot being installed without a permit. On Thursday.June 30, 2011, contacted management and advised that permits are required. Mr. Zizzo advised that he will have the contractor acquire the necessary permits the week of July 4, 2011. THE GROVE: No Action Required. GROVE COURT: 1. Removed numerous illegal signs. GROVE COURT—Zimmerman: No Action Required. GROVE POINT PLAZA: No Action Required. HIGHLAND OAKS: 1. Garbage pick up at 06:00 Hrs. On Thursday June 30, 2011. Contacted Waste Management and advised them of the village ordinance and requested that they abide by it. They agreed to my request. PLAZA VERDE East: 1, The North side of the parking lot off of Dundee Rd. requires repairs. The repairs will be made in Summer of 2011. PLAZA VERDE West: No Action Required. PLAZA (THE): 1. Removed numerous illegal signs. THE SHOPS AT APTAKISIC CREEK: No Action Required, SPOERLEIN COMMONS: No action required. STRATHMORE SHOPPING CENTER: 1. The parking lot requires re-striping including accessible spaces. 2. There is a non conforming accessible parking striping in front of VA Liquors, On Thursday June 30, 2011, a message was left for management to return my call reference a status on the striping. STRATHMORE SQUARE: No Action Required. TOWN CENTER: I. Four vacant unit signs are required to be removed. 2. Storage unit still in rear of center on South side of building. On Wednesday April 13, 2011 a letter was sent to management requesting the removal of the vacant store signs within 30 days. Brian Sheehan is working out a plan with management. VILLAGE PLAZA: No Action Required, WOODLAND COMMONS: No Action Required. Property Maintenance Report submitted by Joe Arizzi, Property Maintenance Inspector. Respectfully submitted, Brian Sheehan Deputy Building Commissioner/Operations BS:jk Page I of I DEPARTMENT OF BUILDING &ZONING Attachment PUBLIC SAFETY ACTIVITY REPORT June, 2011 LIMITED DISTRIBUTION There was no litigation for the month of June, 2011. ENGINEERING SERVICES MONTHLY REPORT JUNE 2011 1001 Asbu Drive Earthwork and paving for parking lot expansion complete. Verizon — Estonian Lane Driveway paving and landscaping restoration completed. Waterbury Place Work continues on punch list items, public walks, driveways and aprons. Work continues on sanitary, water, and storm utilities at the south side of the project. Richard K. Kuenkler, P.E. Village Engineer Khian).�Heh�ir �� Engineering Technician G:IENGINEERIDJK1Jun11,doc • • • i1 4 O � 0. topa rq x a oU � �Q �a w a a a x h U h w 0. C4 OQ +'7