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2011-12-05 - Village Board Regular Meeting - Agenda Packet Meeting of the Village of Buffalo Grove Fifty Raupp Blvd � Buffalo Grove, I L 60089-2100 Board of Trustees Phone:847-459-2500 Regular Meeting December 5, 2011 at 7:30 PM 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Minutes A. Minutes of the November 21, 2011 Village Board Meeting [GO TO] 5. Approval of Warrant A. Presentation and Reading of Warrant#1178 [GO TO] 6. Village President's Report A. Proclamation: National Drunk& Drugged Driving Month [GO TO] 7. Village Manager's Report A. Commonwealth Edison Report [GO TO] 8. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. 9. Special Business 10. Reports from the Trustees 11. Consent Agenda Consent Agenda: Ordinances and Resolutions A. Ordinance No. 2011- : An Ordinance Amending the Development Ordinance, Title 16, of the Municipal Code of the Village of Buffalo Grove, Illinois (Trustee Stein) SUMMARY: Staff recommends Village Board approval of the proposed amendments to Title 16 of the Municipal Code. [GO TO] B. Ordinance No. 2011- : An Ordinance Granting Variations to the Buffalo Grove Sign Code for BMO Harris Bank, 500 Half Day Road (Trustee Ottenheimer) SUMMARY: By a vote of 4 to 0, The Zoning Board of Appeals recommends approval of the request made by BMO Harris Bank, 500 Half Day Road, for variations to the Buffalo Grove Sign Code. [GO TO] C. Ordinance No. 2011- : An Ordinance Granting Variations to the Buffalo Grove Sign Code for BG Car Wash Management, LLC, 1691-1697 Weiland Road (Trustee Ottenheimer) SUMMARY: By a vote of 4 to 0, the Zoning Board of Appeals recommends approval of the request made by BG Car Wash Management, LLC, 1691-1697 Weiland Road, for variations to the Buffalo Grove Sign Code. [GO TO] D. Ordinance No. 2011- : An Ordinance Granting Variations to the Buffalo Grove Sign Code for BG Car Wash Management, LLC, 1701 Weiland Road (Trustee Ottenheimer) SUMMARY: By a vote of 4 to 0, the Zoning Board of Appeals recommends approval of the request made by BG Car Wash Management, LLC, 1701 Weiland Road, for variations to the Buffalo Grove Sign Code. [GO TO] E. Resolution No. 2011- : A Resolution Requesting the County of Cook Not to Collect the Loss in Collection on Taxable Property in the Village of Buffalo Grove (Trustee Berman) SUMMARY: The Clerks of Cook and Lake County have statutory authority to increase local tax levies in order to offset losses due to non-collection of property taxes. The Village has the option, by resolution, to direct the County Clerks to not collect these additional charges and fees. This action has been requested of both Cook and Lake Counties. The Tax Levy Ordinance for 2011 will not include any cost of collection due to extension losses. [GO TO] F. Resolution No. 2011- : A Resolution Requesting the County of Lake Not to Collect the Loss in Collection on Taxable Property in the Village of Buffalo Grove (Trustee Berman) SUMMARY: The Clerks of Cook and Lake County have statutory authority to increase local tax levies in order to offset losses due to non-collection of property taxes within the respective counties. The Village has the option, by resolution, to direct the County Clerks to not collect these additional charges and fees. This action has been requested of both Cook and Lake Counties. The Tax Levy Ordinance for 2011 will not include any cost of collection due to extension losses. [GO TO] G. Resolution No. 2011- : A Resolution Regarding Corporate Personal Property Tax Replacement Tax Distribution -2011 (Trustee Berman) SUMMARY: This resolution is required as part of a past settlement of a class action suit brought by the Cook County State's Attorney regarding the use of tax proceeds by receiving taxing agencies in conformance with the Illinois Revenue Act. The Village is reconfirming by resolution that it has complied with the Act in the receipt and distribution of such funds in 2011. [GO TO] Consent Agenda: Unfinished Business Consent Agenda: New Business H. Request to Wavie Bids and Issue a Request for Proposal for Professional and Consulting Services- Community Choice Aggregation of Electricity SUMMARY: The Village is seeking proposals from consultants to assist Buffalo Grove and partnering municipalities on specific tasks as part of the community choice aggregation of initaitive If approved, the RFP would be issued to prospective consultants and proposals due by January 3, 2012. The costs for the consultant would be divided equally among the seven municipalities working on this initiative. [GO TO] I. Authorization to Waive Bids and to Request Proposals-Custodial Services (Trustee Stein) SUMMARY: Staff recommends approval of authorization to waive bids and request proposals for custodial contract services in coordination with the Municipal Partnering Program. [GO TO] J. Authorization to Waive Bids and to Request Proposals- Fire 26 Door Improvement Project (Trustee Stein) SUMMARY: Staff recommends approval of authorization to waive bids and request proposals for improvements to overhead doors at Fire Station 26, up to and including raising the height of the rear entry doors and associated component replacement. Bid authorization on November 7 yielded no bids, request to seek proposals to provide adequate time to receive pricing. [GO TO] K. Certificate of Initial Acceptance and Approval: Bajwa Property SUMMARY: Staff recommends Village Board approval of the Certificate of Initial Acceptance &Approval for the Bajwa Property. [GO TO] L. 2011 Buffalo Grove Days Financial Report SUMMARY: This financial report summarizes all revenues and expenditures for the 2011 Buffalo Grove Days event, with total revenue of$248,041, total expense of$287,573 and a net expenditure from Village funds of $39,532. [GO TO] 12. Ordinances and Resolutions A. Ordinance No. 2011- : Approving a special use for a personal training and fitness facility, 368 Lexington Drive in the Industrial District (Trustee Sussman) [GO TO] B. Ordinance No. 2011- : An Ordinance for the Levy and Collection of Taxes for the Fiscal Year Commencing on the 1st Day of January, 2012 and Ending on the 31st Day of December, 2012 (Trustee Berman) [GO TO] C. Resolution No. 2011- : Adopting the Fiscal 2012 (January 1 - December 31, 2012) Budget For the Village of Buffalo Grove (Trustee Berman) [GO TO] 13. Unfinished Business 14. New Business A. Reject &Waive Bids for Golf Cart Leases at the Arboretum Club and Buffalo Grove Golf Club [GO TO] 15. Executive Session 16. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 11:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 11:30 p.m. The Village of Buffalo Grove,in compliance with the Americans With Disabilities Act,requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Minutes of the November 21, 2011 Village Board Meeting 4-A Overview Approval is recommended. Attachments ml 1212011.pdf Trustee Liaison Staff Contact Clerk Sirabian Janet Sirabian,Office of Village Manager M.o�n.d�aY>............December ..5......2�0.1..1.....................................................................................................A.............pprova.l of...Minutes ..._...Item ....�...4._A........................................................................................................... 12578 11/21/2011 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,NOVEMBER 21,2011 CALL TO ORDER President Braiman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,Terson,Stein and Ottenheimer. Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney; Ghida Neukirch,Deputy Village Manager;Leisa Niemotka,Assistant to the Village Manager;Robert Giddens,MIS Director; Scott Anderson,Director of Finance;Katie Skibbe,Assistant Director of Finance;Art Malinowski,Director of Human Resources; Greg Boysen,Director of Public Works;Rick Kuhl, Superintendent of Public Works;Brett Robinson, Public Works Technical Services Manager;Richard Kuenkler,Village Engineer;Robert Pfeil,Village Planner; Carol Berman,Deputy Building Commissioner-Administration;Brian Sheehan,Deputy Building Commissioner- Operation;Fire Chef Vavra;Deputy Fire Chief Ciecko;Deputy Fire Chief Postma;Police Chief Balinski;Deputy Police Chief Husak; CommanderJim Newton; Commander Mike Szos; Carmen Molinaro,Director of Golf Operations. APPROVAL OF MINUTES Moved by Ottenheimer,seconded by Stein,to approve the minutes of the November 7,2011 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. WARRANT#1177 Mr.Anderson read Warrant#1177. Moved by Sussman,seconded by Terson,to approve Warrant#1177 in the amount of$3,098,279.78,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. VILLAGE PRESIDENT'S REPORT President Braiman congratulated Adrienne Johnson,the newest member of the Buffalo Grove Park District Board,and noted that the Village Board looks forward to working with her. President Braiman recognized,congratulated and thanked all of the nominees in the various categories for the "Heart of Buffalo Grove"awards. 12579 11/21/2011 VILLAGE MANAGER'S REPORT President Braiman noted the submittal and posting to the website and the e-library of the Monthly Management Report for October 2011;there were no questions on the report. QUESTIONS FROM THE AUDIENCE President Braiman asked if there were any questions from the audience on items not on tonight's agenda;there were none. TRUSTEE REPORTS There were no reports from Trustees at tonight's meeting. CONSENT AGENDA There is no Consent Agenda at tonight's meeting. FISCAL 2012 BUDGET PRESENTATION Mr.Bragg presented opening comments and the budget structure for this evening,details of which are contained in his Budget Letter to the Corporate Authorities of October 27,2011. Mr.Bragg sincerely thanked each and every department head for their efforts and support to present this budget tonight. President Braiman noted that the budget document will be available online throughout the year,as well as the fact that this is a planning document,and does not necessarily mean that these dollars will be spent. President Braiman wanted to point out that the Village will be levying less this year than last year,and he would hope that this fact will be noted by the media. President Braiman stated that the budget compilation is an ongoing process,and he thanked the entire staff for their efforts in presenting the budget. President Braiman also pointed out that the Board has had the budget in hand previously and has asked questions of staff,which is the reason that it may seem as though there are not a lot of questions being asked during tonight's presentation. Trustee Berman commended Mr.Bragg and the entire staff for putting together a well crafted document. Mr.Bragg confirmed to Trustee Berman that this year's budget was constructed from scratch as strategies were reformulated;he also noted that the Village's total employee count is at the lowest level in approximately 15 years, and yet there has been no reduction in services. At this time,there are no new fees or taxes included in the proposed budget. President Braiman also noted that our number of employees per capita is one of the lowest in not only our area,but also throughout the State. Mr.Bragg then answered several other questions from the Board. Trustee Sussman stated that she has written and read budgets for the past 33 years,and this is the best budget that she has ever seen or read. The narrative story from every single department explains everything that is going on in every department in a very simple,clear and concise manner. 12580 11/17/2011 Trustee Terson also commended Mr.Bragg and staff on the document,and thanked them for their patience in working with a new Trustee to answer questions. Mr.Anderson then reviewed the process of developing revenues for the 2012 budget,after which he reviewed the proposed expenditures. Mrs.Neukirch presented the Legislative and Office of the Village Manager budget,and highlighted a brief overview of each of the departments contained in this budget. Mr. Giddens reviewed the budget for Emergency Management Agencies,noting that the major projects for the year were the replacement of the mobile communications center and enhancements to the emergency operations center,creation of the electronic Village Board packets,and a new telephone system. Mr.Anderson reviewed the budget for the office of Finance&General Services. Upgrading of the Village's 17- year old financial software package is currently under way. Mr.Malinowski presented the budget for the Human Resource Department,after which he answered questions from the Board. Chief Vavra reviewed the budget for the Buffalo Grove Fire Department,after which he answered questions from the Board. Chief Balinski first thanked the Board for being responsive and financially attentive to the Police Department over the years,and also thanked his staff for their dedication in compiling this budget. Chief Balinski noted that the Department received its 7'1'National Accreditation Award in 2011. Deputy Chief Husak then reviewed the 2012 goals and budget for the Department,and also highlighted the accomplishments of the Department for 2011. Commander Szos further reviewed some of the budget highlights for 2012. In answer to a comment from President Braiman,Chief Balinski assured the Board that the Department is always cognizant of overtime costs. Mrs.Berman and Mr. Sheehan summarized the budget for Building&Zoning,after which they answered questions from the Board. One of the goals for 2012 is to increase the public awareness the number and quality of the various services that the department offers to the residents and the business community. Mr.Boysen presented the budget for Public Works and then answered questions from the Board. Mr.Anderson then reviewed the final budgets in the Corporate Fund. President Braiman confirmed the fact each and every item in the Capital Improvement Plan will be handled separately and approved on its own. Mr.Molinaro presented the budget for Golf Operations and answered questions from the Board. The Marketing Plan is complete and will be presented to the Board in December. President Braiman thanked Mr.Molinaro for containing costs. Mr.Anderson reviewed the budget for the Water Fund. At the conclusion of the Enterprise Fund,Mr.Anderson summarized the Special Revenue and Fiduciary Funds. Mrs.Neukirch addressed economic development strategies,followed by comments and questions from the Board. 12581 11/17/2011 Mr.Bragg presented final thoughts,thanking the Board for their comments and questions,and sincerely thanked staff for their efforts. Going through the budget review process allows one to realize all of the excellent projects being undertaken by staff. The total Village budget has been reduced by just shy of 2%. The corporate fund budget is flat. The tax levy is flat. There are no new taxes or fees proposed in 2012. These are significant accomplishments and could not be done without all departments working together. Cost containment remains a challenge. Personnel expenses for 2012 will decrease by more than$100,000. President Braiman noted that the Board gave staff a charge to come back with the leanest budget possible, and they did that,and the Board applauds the entire staff for their efforts. ADJOURNMENT Moved by Sussman,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:05 P.M. Janet M. Sirabian,Village Clerk APPROVED BY ME THIS 5th DAY OF December ,2011 Village President Presentation and Reading of Warrant#1178 5-A Overview Approval is recommended. Attachments Warrant work sheet 1178.pdf Payroll 11-20-11.PDF(Appendix) Word Warrant 1178.pdf(Appendix) Trustee Liaison Staff Contact Scott D Anderson,Finance&GS M.o�n.d�aY>............December ..5......2�0.1..1.....................................................................................................A.............pprova.l of Wa�rra�nt... Ite.m....�...5._A........................................................................................................... VILLAGE OF BUFFALO GROVE WARRANT #1178 5-Dec-11 Corporate Fund: Reimbursements & Fund Transfers 15,999.48 Reserve for Capital Replacement-Autos 3,702.20 Reserve for Capital Replacement-MIS 80,360.00 Revenue Reimbursements 42,119.46 Legislative 1,524.67 Office of Village Manager 4,837.88 Management Information Systems 14,111.60 Legal 8,471.32 Finance & General Services 12,326.28 Human Resources 4,870.81 Fire Services 103,098.21 Police Services 105,836.81 Building & Zoning 11,126.57 Engineering Services 4,356.03 Building & Grounds 13,949.00 Street & Bridge Operations 9,402.61 Street & Bridge Administration 7,283.79 Forestry 15,337.20 Central Garage 23,514.43 Drainage System 16,433.98 ESDA 1,097.03 Transfer/Non Operating 66,482.40 Total 566,241.76 Illinois Municipal Retirement Fund: 0.00 Parking Lot Fund: 57.00 Motor Fuel Tax Fund: 1,106.39 School & Park Donations 0.00 Capital Projects-Facilities: 8,304.18 Capital Projects-Streets: 4,803.37 Health Insurance Expense 68,627.20 Facilities Development Debt Service Fund: 0.00 Police Pension Fund: 0.00 Fire Pension Fund: 2,158.10 Retiree Health Savings: 0.00 Water Fund: Reimbursements & Refunds: 426.28 Water Operations 348,627.13 Sewer Operations 34,083.42 Total 383,136.83 Buffalo Grove Golf Fund: Reimbursements & Refunds: 0.00 Golf Operations 4,449.90 Total 4,449.90 Arboretum Golf Fund: Reimbursements 0.00 Golf Operations 8,529.42 Total 8,529.42 Refuse Service Fund: 0.00 PAYROLL PERIOD ENDING 11/20/2011 1,115,146.14 TOTAL WARRANT #1178 2,162,560.29 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President See appendix: Appendix001 - Payroll 11-20-11.PDF See appendix: Appendix002- Word Warrant 1178.pdf Proclamation: National Drunk& Drugged Driving Month 6-A Overview In 2010,motor vehicle crashes killed 927 people in Illinois. Hundreds were alcohol-related crashes. December is traditionally one of the most deadly times of the year for alcohol-impaired driving. Buffalo Grove joins the nation and the state of Illinois in proclaiming December as Drunk and Drugged Driving Prevention Month. Attachments National Drunk&Drugged Driving Prevention 2011.pdf Trustee Liaison Staff Contact Scott A Kristiansen,Police Monday, December 5, 2011 Village Presidents Report-Item : 6-A NATIONAL DRUNK AND DRUGGED DRIVING (31)) PREVENTION MONTH DECEMBER, 2011 WHEREAS, motor vehicle crashes killed 927 people in Illinois during 2010; and WHEREAS, hundreds of those deaths involved a driver impaired by alcohol and/or drugs; and WHEREAS, the December holiday season is traditionally one of the most deadly times of the year for impaired driving; and WHEREAS, for thousands of families across the state and the nation, holidays are a time to remember loved ones lost; and WHEREAS, organizations across the state and the nation are joined with the "Drive Sober or Get Pulled Over" and other campaigns that foster public awareness of the dangers of impaired driving and anti-impaired driving law enforcement efforts; and WHEREAS, the Village of Buffalo Grove is proud to partner with the Illinois Department of Transportation's Division of Traffic Safety and other traffic safety groups in the effort to make our roads and streets safer; NOW,THEREFORE, I, JEFFREY S. BRAIMAN, PRESIDENT OF THE VILLAGE OF BUFFALO GROVE, do hereby proclaim December, 2011 as Drunk and Drugged Driving (3D) Prevention Month in the Village of Buffalo Grove and do hereby call upon all citizens, government agencies, business leaders, hospitals and health care providers, schools and public and private institutions to promote awareness of the impaired driving problem, to support programs and policies to reduce the incidence of impaired driving, and to promote safer and healthier behaviors regarding the use of alcohol and other drugs this December holiday season and throughout the year. Proclaimed this 5t" day of December, 2011. Commonwealth Edison Report 7-A Overview On August 8, 2011, representatives from ComEd attended the Village Board meeting to provide a report following the five storms which impacted Buffalo Grove and the surrounding area between the time period June 8 through July 21. Members of the Village Board and a number of residents raised several questions to ComEd officials relating to communication, restoration efforts,prioritization, system improvements, and reliability of the system during non-storm events. ComEd representatives were requested to follow-up on the questions and comments. The following ComEd representatives are in attendance and will provide a short presentation: • Art Barsema, Director,North Region, External Affairs • Diane Emerson, External Affairs Manager • Ken Cicirale, Regional Engineering Manager Attached is the presentation which ComEd representative will review at the meeting. The presentation will include but not be limited to the following: 1. What improvements were made to the Aptakisic Road substation approximately 10 years ago and did they have an impact on outages in area subdivisions? 2. What areas were reviewed following the August 8th presentation and what improvements are planned as a result? 3. 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RS O m V W � � C Il�iluuuuuuum I ,� O M^, L) m .O N L O Z MCI L UJI 3 •- V � 'Q O O � V m .c a1 c ace ■- c 2r c a) ■_ ■O m Lm ■� m cfl V CCS c E E u E LMc u %D > ■o 0 m m '4 L c W E o o c a i O = O O ■,� > ° c 4 W ra c }, co' m m °� E .°� E CL ♦4 i ~ a a 0 Z Ordinance No. 2011- : An Ordinance Amending the Development Ordinance, Title 16, of the Municipal Code 11-A of the Village of Buffalo Grove, Illinois .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Budget Impact Fund/Account Budget Notes Overview Previously,the Village has amended the Municipal Code to define the Ash Tree,when infected by the Emerald Ash Borer,to be a nuisance. Staff recommends that the Ash Tree,all species,be removed from the Development Ordinance as a tree permitted to be installed within the Village. Attachments Ordl1-3.pdf Trustee Liaison Staff Contact Trustee Stein Dick K Kuenkler,Public Works .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Monday, December 5, 2011 Consent Agenda: Ordinances and Resolutions - Item : 11-A ORDINANCE NO. 2011- AN ORDINANCE AMENDING THE DEVELOPMENT ORDINANCE, TITLE 16, OF THE MUNICIPAL CODE OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS WHEREAS, Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and, WHEREAS, the Village has determined that text amendments to the Development Ordinance, Title 16, of the Buffalo Grove Municipal Code are necessary concerning landscaping. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1: Subsection F. of Section 16.50.120 is hereby amended by adding the following: 16.50.120 Landscaping. F.B. Ash, all species Section 2: Subsection G.2. and G.9. of Section 16.50.120 are hereby amended to read as follows: 16.50.120 Landscaping. G.2. Intentionally deleted G.9. Intentionally deleted Section 3: This ordinance shall be in full force and effect immediately from and after its passage, approval and publication. This ordinance may be published in pamphlet form. AYES: NAYES: ABSENT: PASSED: 12011 APPROVED: 12011 PUBLISHED: 12011 APPROVED: Village President ATTEST: Village Clerk Ordinance No. 2011- : An Ordinance Granting Variations to the Buffalo Grove Sign Code for BMO Harris 11-B Bank, 500 Half Day Road .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview Request was made by Icon Identity Solutions, 1418 Elmhurst Road, Elk Grove Village, Illinois 60007 on behalf of BMO Harris Bank, 500 Half Day Road, for variance of Sign Code, Section 14.20.030,pertaining to Business Districts; and Section 14.20.080,pertaining to Wall Signs,for the purpose of replacing the existing east elevation wall sign that does not face the public right-of-way with a new wall sign. A public hearing was held on Tuesday, November 15, 2011. The Petitioner, Ms. Diana Roberts, Icon Identity Solutions, testified at the public hearing and presented documentary evidence. The Zoning Board of Appeals, by a vote of 4 to 0, recommends to the Village Board to grant the request made by Icon Identity Solutions, 1418 Elmhurst Road, Elk Grove Village, Illinois 60007 on behalf of BMO Harris Bank, 500 Half Day Road, for variance of Sign Code, Section 14.20.030, pertaining to Business Districts; and Section 14.20.080, pertaining to Wall Signs, for the purpose of replacing the existing east elevation wall sign that does not face the public right-of-way with a new wall sign. Subject to the ART minutes dated November 4, 2011. Pursuant to Sign Code, Section 14.44.010, Subsection A. Attachments 500 Half Day Rd,BMO Harris Ord.pdf Mins&Findings-500 Half Day Rd,BMO Harris Bank.pdf 500 Half Day Rd Exhibits.pdf Trustee Liaison Staff Contact Trustee Ottenheimer Brian P Sheehan,Building&Zoning .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Monday, December 5, 2011 Consent Agenda: Ordinances and Resolutions - Item : 11-B 11/30/2011 ORDINANCE NO. 2011- GRANTING VARIATIONS FROM CERTAIN SECTIONS OF THE BUFFALO GROVE SIGN CODE BMO Harris Bank at 500 Half Day Road WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the real property ("Property") hereinafter legally described is zoned in the B3 Planned Business Center District and is commonly known as 500 Half Day Road, Buffalo Grove, Illinois; and, WHEREAS, request was made by Icon Identity Solutions, 1418 Elmhurst Road, Elk Grove Village, Illinois on behalf of BMO Harris Bank for variance of Sign Code Section 14.20.030, pertaining to Business Districts; and Section 14.20.080, pertaining to Wall Signs, for the purpose of replacing the existing east elevation wall sign that does not fact the public right- of-way with a new wall sign at 500 half Day Road; and WHEREAS, the Zoning Board of Appeals held a public hearing at which it received testimony on the requested variations; and WHEREAS, the Zoning Board of Appeals made certain findings of fact, made a positive recommendation for the variations, and prepared minutes of the public hearing; and WHEREAS, the Corporate Authorities of the Village of Buffalo Grove hereby determine and find that the requested sign variations are in harmony with the general purpose and intent of the Sign Code (Title 14 of the Buffalo Grove Municipal Code) , and that (1) the requirements of the Sign Code would cause undue and unnecessary hardship to the sign user because of unique or unusual conditions pertaining to the property, (2) the granting of the requested variances will not be materially detrimental to the property owners in the vicinity, (3) the unusual conditions applying to the specific property do not apply generally to other properties in the Village, and (4) the granting of the variances will not be contrary to the general objective of the Sign Code of moderating the size, number and obtrusive placement of signs and the reduction of clutter. 1 NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The preceding WHEREAS clauses are hereby adopted by the Corporate Authorities and made a part hereof. Section 2. Variations are hereby granted to Sections 14.20.030 and 14.20.080 of the Village Sign Code (Title 14 of the Buffalo Grove Municipal Code) for the purpose of replacing the existing east elevation wall sign that does not face the public right-of-way with a new wall sign at 500 Half Day Road which is legally described as follows and identified herein as the Property: Parcel "A" of Lot 3 of Woodland Commons Shopping and Commerce Center, being a Subdivision of part of the South half of the southeast quarter of Section 17 and the north half of the northeast quarter of the northeast quarter of Section 20, and the west half of the northwest quarter of Section 21, all in Township 43 north, Range 11, east of the Third Principal Meridian according to the Plat thereof recorded July 5, 1990 as Document 2921830, in Lake County, Illinois. Commonly known as: 500 Half Day Road, Buffalo Grove, Illinois 60089 Section 3. The variations are subject to the following conditions: A. The sign shall be installed pursuant to the Exhibits submitted to the Zoning Board of Appeals with the variation application, and B. Subject to the Appearance Review Team (ART) minutes dated November 4, 2011 Section 4. This Ordinance shall be in full force and effect from and after its passage, and approval. This Ordinance shall not be codified. AYES: NAYES: 2 ABSENT: PASSED: , 2011. APPROVED: , 2011. APPROVED: Village President ATTEST: Village Clerk F:Adocs\clients\103.3100\ORD\000109845.docx 3 500 HALF DAY ROAD, BMO HARRIS BANK - SIGN CODE, SECTIONS 14.20.030 AND 14.20.080, FOR THE PURPOSE OF REPLACING THE EXISTING EAST ELEVATION WALL SIGN THAT DOES NOT FACE THE PUBLIC RIGHT-OF-WAY WITH A NEW WALL SIGN Ms. Diana Roberts, Icon Identity Solutions, 1418 Elmhurst Road, Elk Grove Village, Illinois 60007, was present and sworn in. The public hearing notice published in the Daily Herald on October 31, 2011 was read. Ms. Roberts explained that Harris Bank is going through a name change. They would like to replace the existing wall sign on the east elevation of the building with a new wall sign which reads the new name, BMO Harris Bank. Ch. Entman read the ART minutes dated November 4, 2011 into the record. Ch. Entman also noted the Letter of Authorization dated September 23, 2011. There were no questions or comments from the Commissioners. There were no questions or comments from the audience. Com. Windecker made the following motion: I move we recommend to the Village Board to grant the request made by Icon Identity Solutions, 1418 Elmhurst Road, Elk Grove Village, Illinois 60007 on behalf of BMO Harris Bank, 500 Half Day Road, for variance of Sign Code, Section 14.20.030, pertaining to Business Districts; and Section 14.20.080, pertaining to Wall Signs, for the purpose of replacing the existing east elevation wall sign that does not face the public right-of-way with a new wall sign. Subject to the ART minutes dated November 4, 2011. Pursuant to Sign Code, Section 14.44.010, Subsection A. Com. Shapiro seconded the motion. Roll Call Vote: AYE—Cesario, Windecker, Shapiro, Entman NAY— None ABSTAIN—None Motion Passed 4 to 0. Findings of Fact attached. Item to appear on the December 5, 2011 Village Board agenda. ZONING BOARD OF APPEALS DRAFT MINUTES NOVEMBER 15, 2011 ZONING BOARD OF APPEALS VILLAGE OF BUFFALO GROVE, ILLINOIS FINDINGS OF FACT ON VARIATION OF SIGN CODE THE BUFFALO GROVE ZONING BOARD OF APPEALS HEREBY MAKES THE FOLLOWING FINDINGS OF FACT AND CONCLUSIONS: I. THE SUBJECT PROPERTY: A. Applicant: BMO Harris Bank B. Location: 500 Half Day Road C. Type of Sign: Wall Sign D. Characteristics of Sign (including size): 2'3-1/2" high by 16'2-3/4" long illuminated wall sign on the east elevation of the building that does not face the public right-of-way. E. Lot Characteristics: Outlot within the Woodland Commons Shopping Center located at the northeast corner of Buffalo Grove Road and Half Day Road. II. CHARACTERISTICS OF THE SURROUNDING AREA: North— B3 Zoning District South — R8 SU Zoning District East - B3 Zoning District West - R8 SU Zoning District III. VARIATION SOUGHT: Sign Code, Section 14.20.030, pertaining to Business Districts; and Section 14.20.080, pertaining to Wall Signs, for the purpose of replacing the existing east elevation wall sign that does not face the public right-of-way with a new wall sign. IV. EXHIBITS DEPICTING VARIATION: A. Exhibit "D1"— Letter dated September 23, 2011 B. Exhibit "D2"— Letter of Authorization dated September 23, 2011 C. Exhibit "E1" - "E11" — Proposed sign renderings D. Exhibit "F"—Zoning Board of Appeals Minutes of July 15, 2008 Draft Findings of Fact BMO Harris Bank,500 Half Day Road November 15,2011 Page 1 of 3 V. VILLAGE ENGINEER'S REPORT Dated: N/A Conditions: VI. VARIATION POWER & CRITERIA: Sign Code, Section 14.44.010, Sub-section A VI I. PUBLIC HEARING: After due notice as required by law, a copy of said publication notice being attached hereto as Exhibit C, the Zoning Board of Appeals held a public hearing regarding the proposed variance on Tuesday, November 15, 2011 at the Village Hall, 50 Raupp Blvd., Buffalo Grove, IL 60089 at 7:30P.M. The applicant, Ms. Diana Roberts, Icon Identity Solutions on behalf of Harris Bank, testified at the hearing and presented documentary evidence. The following objectors appeared at the hearing: None The following sent written objection prior to the hearing: None Attached hereto and made a part hereof as Exhibit J are the minutes of the Zoning Board of Appeals meeting held on Tuesday, November 15, 2011. VIII. FINDINGS: The Zoning Board of Appeals finds that the criteria as set forth in Section 14.44.010, Subsection A of the Sign Code have been met in that the Petitioner has shown: 1. That not allowing the variance will cause undue and unnecessary hardship due to the following unique circumstances: A. Provide identification to allow customers to locate the bank. 2. That granting the requested variance would not be detrimental to the property owners in the vicinity. Draft Findings of Fact BMO Harris Bank,500 Half Day Road November 15,2011 Page 2 of 3 3. That the unusual conditions applying to the specific property do not apply generally to other properties in the Village. 4. That granting of the variance will not be contrary to the general objectives of this Title of moderating the size, number and obtrusive placement of signs and the reduction of clutter. IX. CONDITIONS: The variance shall be subject to the following conditions: 1. The sign is to be installed pursuant to the Exhibits submitted with the application. 2. Subject to the Appearance Review Team minutes dated November 4, 2011. X. CONCLUSION: The Zoning Board of Appeals, by a vote of 4 to 0 recommends to the Village Board to grant the request made by Icon Identity Solutions, 1418 Elmhurst Road, Elk Grove Village, Illinois on behalf of BMO Harris Bank, 500 Half Day Road, for variance of Sign Code, Section 14.20.030, pertaining to Business Districts; and Section 14.20.080, pertaining to Wall Signs, for the purpose of replacing the existing east elevation wall sign that does not face the public right-of-way with a new wall sign. Dated— November 15, 2011 VILLAGE OF BUFFALO GROVE, IL Bruce Entman, Chairman Zoning Board of Appeals Draft Findings of Fact BMO Harris Bank,500 Half Day Road November 15,2011 Page 3 of 3 PUBLIC HEARING NOTICE PUBLIC NOTICE is hereby given that the Buffalo Grove Zoning Board of Appeals will hold a Public Hearing at 7:30 P.M. on Tuesday, November 15, 2011 in the Council Chambers of the Village Hall, 50 Raupp Boulevard. Request is being made by Icon Identity Solutions, 1418 Elmhurst Road, Elk Grove Village, Illinois 60007 on behalf of BMO Harris Bank, 500 Half Day Road, for variance of Sign Code, Section 14.20.030, pertaining to Business Districts; and Section 14.20.080, pertaining to Wall Signs, for the purpose of replacing the existing east elevation wall sign that does not face the public right-of-way with a new wall sign. Legal Description: Parcel "A" of Lot 3 of Woodland Commons Shopping and Commerce Center, being a Subdivision of part of the South half of the southeast quarter of Section 17 and the north half of the northeast quarter of the northeast quarter of Section 20, and the west half of the northwest quarter of Section 21, all in Township 43 north, Range 11, east of the Third Principal Meridian according to the Plat thereof recorded July 5, 1990 as Document 2921830, in Lake County, Illinois. 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Overview Request was made by BG Car Wash Management, LLC, 2711 Mannheim Road, Des Plaines, Illinois 60018, for variance of Sign Code, Section 14.20.030,pertaining to Business Districts; Section 14.20.070,pertaining to Ground Signs; and Section 14.40.145,pertaining to Off Premises Signs, for the purpose of allowing an off-premises ground sign located at 1701 Weiland Road; and for the purpose of allowing the tenant panel sign face to be replaced without a variance. A public hearing was held on Tuesday,November 15, 2011. The Petitioner, Mr. John Imreibe,testified at the public hearing and presented documentary evidence. During the public hearing, Mr. Imreibe withdrew the part of his request pertaining to changing the tenant panels without a variance and amended his request to allow Dunkin Donuts to change the existing tenant panels on both ground signs pursuant to Exhibit"F" submitted with the application. The remainder of the request stays as presented. The Zoning Board of Appeals,by a vote of 4 to 0, recommends to the Village Board to grant the amended request made by BG Car Wash Management, LLC, 2711 Mannheim Road, Des Plaines, Illinois 60018, for variance of Sign Code, Section 14.20.030,pertaining to Business Districts; Section 14.20.070, pertaining to Ground Signs; and Section 14.40.145,pertaining to Off-Premises Signs, for the purpose of allowing an off-premises ground sign located at 1701 Weiland Road; and the for the purpose of allowing the tenant panel face to be replaced on the ground sign pursuant to Exhibit"F". Subject to the ART minutes dated November 4, 2011. Pursuant to Sign Code, Section 14.44.010, Subsection A. Attachments 1691-1697 Weiland Rd Ord 11-15-11.pdf Mins&Findings 1691-1697 Weiland Rd.pdf 1691-1697& 1701 Weiland Rd Exhibit F.pdf Trustee Liaison Staff Contact Trustee Ottenheimer Brian P Sheehan,Building&Zoning .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Monday, December 5, 2011 Consent Agenda: Ordinances and Resolutions - Item : 11-C 11/30/2011 ORDINANCE NO. 2011- GRANTING VARIATIONS FROM CERTAIN SECTIONS OF THE BUFFALO GROVE SIGN CODE BG Car Wash, LLC at 1691-1697 Weiland Road WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the real property ("Property") hereinafter legally described is zoned in the B-1 Business District and is commonly known as 1691-1697 Weiland Road, Buffalo Grove, Illinois; and, WHEREAS, request was made by BG Car Wash Management, LLC, for variance of Sign Code, Section 14.20.030, pertaining to Business Districts; Section 14.20.070, pertaining to Ground Signs; and Section 14.40.145, pertaining to Off Premises Signs, for the purpose of allowing an off-premises ground sign located at 1701 Weiland Road and for the purpose of allowing the tenant panel sign face to be replaced without a variation; and WHEREAS, the Zoning Board of Appeals held a public hearing at which it received testimony on the requested variations; and WHEREAS, during the public hearing BG Car Wash Management, LLC. Modified it's request to allow Dunkin Donuts to change the existing tenant panel to comply with a new branding image pursuant to Exhibit"F" submitted with the application; and WHEREAS, the Zoning Board of Appeals made certain findings of fact, made a positive recommendation for the variations, and prepared minutes of the public hearing; and WHEREAS, the Corporate Authorities of the Village of Buffalo Grove hereby determine and find that the requested sign variations are in harmony with the general purpose and intent of the Sign Code (Title 14 of the Buffalo Grove Municipal Code) , and that (1) the requirements of the Sign Code would cause undue and unnecessary hardship to the sign user because of unique or unusual conditions pertaining to the property, (2) the granting of the requested variances will not be materially detrimental to the property owners in the vicinity, (3) the unusual conditions applying to the specific property do not apply generally to other 1 properties in the Village, and (4) the granting of the variances will not be contrary to the general objective of the Sign Code of moderating the size, number and obtrusive placement of signs and the reduction of clutter. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The preceding WHEREAS clauses are hereby adopted by the Corporate Authorities and made a part hereof. Section 2. Variations are hereby granted to Sections 14.20.030, 14.20.070 and 14.40.145 of the Village Sign Code (Title 14 of the Buffalo Grove Municipal Code) for the purpose of allowing an off-premises ground sign located at 1701 Weiland Road and for the purpose of allowing Dunkin Donuts to change the existing tenant panel to comply with a new branding image pursuant to Exhibit"F" submitted with the application for the following legally described Property: Lot 2 in the Old Weiland Subdivision, being a Subdivision of part of the northeast 1/4 of Section 28, Township 43 north, Range 11, east of the Third Principal Meridian, according to the Plat thereof recorded December 18, 1996 as Document 3912044, in Lake County, Illinois. Commonly known as: 1691-1697 Weiland Road, Buffalo Grove, Illinois 60089 Section 3. The variations are subject to the following conditions: A. The tenant panel shall be installed pursuant to Exhibit "F" submitted to the Zoning Board of Appeals with the variation application, and B. Subject to the Appearance Review Team (ART) minutes dated November 4, 2011 Section 4. This Ordinance shall be in full force and effect from and after its passage, and approval. This Ordinance shall not be codified. 2 AYES: NAYES: ABSENT: PASSED: , 2011. APPROVED: , 2011. APPROVED: Village President ATTEST: Village Clerk F:Adocs\clients\103.3100\ORD\000109854.docx 3 1691-1697 & 1701 WEILAND ROAD, BG CAR WASH MANAGEMENT- SIGN CODE, SECTIONS 14.20.030; 14.20.070 AND 14.40.145, FOR THE PURPOSE OF ALLOWING AN OFF-PREMISES GROUND SIGN LOCATED AT 1691-1697 WEILAND ROAD AND FOR THE PURPOSE OF ALLOWING AN OFF-PREMISES GROUND SIGN LOCATED AT 1701 WEILAND ROAD; AND FOR THE PURPOSE OF ALLOWING THE TENANT PANEL SIGN FACE TO BE REPLACED WITHOUT A VARIANCE Mr.John Imreibe, BG Car Wash Management, 1701 Weiland Road, was present and sworn in. The public hearing notice published in the Daily Herald October 31, 2011 was read. Mr. Imreibe explained that he is trying to take steps to correct some of the variance requests of the past. The existing ground signs were granted variances for certain aspects in the past. The Exhibit previously presented showed the existing signs with the existing graphics. It was brought to his attention that his tenant, Dunkin Donuts, has a new tenant panel that they would like to change on the ground signs. When they applied for the permits, they were advised that a new variance was required. Instead of letting Dunkin Donuts go through the process, he thought the most effective way was to change the variance by mitigating further variances should that tenant change or should they have a logo change in the future. He is just trying to streamline that aspect of the permit process by not having to apply for a variance every time they want to change their tenant panel. He does not believe that they will be looking to change it again any time soon after this, except based on changes to the corporate image. Ch. Entman read the Appearance Review Team (ART) minutes dated November 4, 2011 into the record. He also noted the revised November 4, 2011 minutes sent under separate cover with the memorandum dated November 8, 2011. Com. Windecker asked which ground sign Mr. Imreibe wants to change the Dunkin Donuts tenant panel on. Mr. Imreibe stated that Dunkin Donuts wants to change just their tenant panel on both ground signs. Com. Windecker stated that there are two (2) separate properties and two (2) separate signs. Mr. Imreibe stated that they have always been the two (2) separate lots. It was brought to his attention during this process that previous variations granted were only applied to one (1) address. When he purchased the properties back in 2006, he bought them as two (2) separate properties. Originally it was one (1) property when the buildings were originally constructed in the late 1990's. Com. Windecker confirmed with Mr. Imreibe that these are two (2) separate lots with two (2) separate signs. Com. Windecker stated that now the Petitioner wants to change both tenant panels for Dunkin Donuts, even though Dunkin Donuts only occupies space on one (1) lot. Mr. Imreibe stated that he believes that the property was subdivided prior to him purchasing the property back in 2006. He believes that back then there was some talk that the Dunkin Donuts franchisee might purchase the property that they occupied. He bought the property as two (2) separate lots. There are two (2) separate deeds. Com. Windecker advised that the Petitioner appeared before the ZBA for a tenant panel for the car wash in 2007. In 2009 the Petitioner was back before the ZBA because he wanted to change the price of the wash as shown on the signs.The ZBA granted approval to allow only the car wash price to be changeable copy. At that time, the ZBA stated that the Dunkin Donuts panels would stay as they existed on the ground signs. Then a couple months ago, the Petitioner requested multiple signs for the 1691-1697 Weiland Road property. At some point during that request, the ZBA recommended utilizing one (1) of the ground signs for the tenants in that building for which Mr. Imreibe chose not to do so. Now, the Petitioner is requesting to change the Dunkin Donuts panels with a different image. He does not have an issue with that. He does have an issue with allowing a generic panel because then anything can be put in ZONING BOARD OF APPEALS DRAFT MINUTES NOVEMBER 15, 2011 those signs. The ZBA does not want to lose control over what is put up on those ground signs. He may entertain a request if it is Dunkin Donuts and they are the same size in the same location and they follow the same color scheme. As long as it is for Dunkin Donuts, then the Petitioner may not have to come back for another variance. But if the tenant panels would be for another tenant, the ZBA would want to review it. Mr. Imreibe stated that initially when he was told that he needed a variance he said that, if it were necessary, he would come in and do this as a property owner on behalf of Dunkin Donuts. It was staffs recommendation to approach it this way so that he does not need to keep coming back before the ZBA and spend the fees each time this happens. He hopes that this will not happen very frequently. Dunkin Donuts just signed a ten (10) year lease. Com. Windecker stated that he would take that into consideration. However, anything can happen. If there is a new tenant and the new tenant does not want that size panel and wants the car wash panel, then what? No one knows what could happen in the future. Com. Cesario stated that no one appreciates the value of efficiency more than he does. There is sufficient complexity in this case. The Petitioner has been before the ZBA several times over the years. There is a lot of stuff going on with this property. He would not feel comfortable with a carte blanch approval for any future changes within the tenant panel box parameters. He would agree with Com. Windecker and it would be a concern for him to grant a permanent future exemption for anything that falls within the tenant panel box. He is supportive of granting Dunkin Donuts approval to change the panels. Mr. Imreibe stated that he is not asking for a tenant panel that will change frequently. Whomever the tenant may be that wants to occupy that panel space on the signs would have to apply for permits. He is not trying to ask for a tenant panel that will be changed on a regular basis. Ch. Entman stated that this property has been before the ZBA a lot. The Petitioner is putting a lot of work into the property. Having the Village in charge at the permit level is very comforting. They know what they are doing. The ZBA likes to have the ability to review things as needed at this level in case there is an issue that the ZBA wants to address. The ZBA does not want to make more work for themselves and would like to streamline the process not only for the Village but for the Petitioners as well. He believes under these circumstances the ZBA would like to be able to have the ability to review things as they come up. Dunkin Donuts will be around for a while. But if the tenant did change the ZBA would like the ability to provide their input. Hopefully it will not be a burden on the tenant or the Petitioner as the property owner.The ZBA would like to keep control for now. Ch. Entman asked the Commissioners if there were any issues with the request for the off-premises signs.There were no comments. Com. Windecker stated that there are four (4) offices of approximately the same size rented. Dunkin Donuts used to occupy the entire building. Any of the four (4) tenants may turnover rapidly. He believes that it might be better to utilize the ground sign on the property at 1691-1697 Weiland Road, as previously recommended, for the tenants in the commercial building. In the meantime, he would like to control the signage. It appears that with Dunkin Donuts having a ten (10) year lease, the Petitioner will not need to return to the ZBA for a while. ZONING BOARD OF APPEALS DRAFT MINUTES NOVEMBER 15, 2011 Ch. Entman stated that nothing is forever. The ZBA has changed over the years. For now the ZBA will keep the approval process the way it is. The ZBA can proceed with the request for the off-premises signs. Mr. Imreibe withdrew the part of his request pertaining to changing the tenant panels without a variance and amended his request to allow Dunkin Donuts to change the existing tenant panels on both ground signs pursuant to Exhibit "F" submitted with the application. The remainder of the request stays as presented. There were no additional questions or comments from the Commissioners. There were no questions or comments from the audience. Com. Shapiro made the following motion: I move we recommend to the Village Board to grant the amended request made by BG Car Wash Management, LLC, 2711 Mannheim Road, Des Plaines, Illinois 60018, for variance of Sign Code, Section 14.20.030, pertaining to Business Districts; Section 14.20.070, pertaining to Ground Signs; and Section 14.40.145, pertaining to Off-Premises Signs, for the purpose of allowing an off-premises ground sign located at 1691-1697 Weiland Road; for the purpose of allowing an off-premises ground sign located at 1701 Weiland Road; and the for the purpose of allowing the tenant panel face to be replaced on both ground signs pursuant to Exhibit "F". Subject to the ART minutes dated November 4, 2011. Pursuant to Sign Code, Section 14.44.010, Subsection A. Com. Windecker seconded the motion. Roll Call Vote: AYE—Cesario,Windecker, Shapiro, Entman NAY— None ABSTAIN—None Motion Passed 4 to 0. Findings of Fact attached. Item to appear on the December 5, 2011 Village Board agenda. ZONING BOARD OF APPEALS DRAFT MINUTES NOVEMBER 15, 2011 ZONING BOARD OF APPEALS VILLAGE OF BUFFALO GROVE, ILLINOIS FINDINGS OF FACT ON VARIATION OF SIGN CODE THE BUFFALO GROVE ZONING BOARD OF APPEALS HEREBY MAKES THE FOLLOWING FINDINGS OF FACT AND CONCLUSIONS: I. THE SUBJECT PROPERTY: A. Applicant: BG Car Wash Management, LLC B. Location: 1691-1697 Weiland Road C. Type of Sign: Ground Sign D. Characteristics of Sign (including size): 84" x 130.5" double-faced illuminated sign. E. Lot Characteristics: Interior lot at the southeast corner of Aptakisic Road and Weiland Road bordered by railroad tracks to the east and a secondary commercial lot to the north. II. CHARACTERISTICS OF THE SURROUNDING AREA: North— Unincorporated South — Business District East - Industrial District West - Business District III. VARIATION SOUGHT: Sign Code, Sections 14.20.030; 14.20.070 and 14.40.145, for the purpose of allowing an off-premises ground sign located at 1701 Weiland Road; and to for the purpose of allowing the tenant panel sign face to be replaced without a variation. IV. EXHIBITS DEPICTING VARIATION: A. Exhibit "D"— Letter dated October 26, 2011 B. Exhibit "E" —Color rendering of generic tenant panel C. Exhibit "F"—Color rendering of new proposed Dunkin Donuts tenant panel. Draft Findings of Fact BG Car Wash Management, LLC, 1691-1697 Weiland Road November 15,2011 Page 1 of 4 V. VILLAGE ENGINEER'S REPORT Dated: N/A Conditions: N/A VI. VARIATION POWER & CRITERIA: Sign Code, Section 14.44.010, Sub-section A VI I. PUBLIC HEARING: After due notice as required by law, a copy of said publication notice being attached hereto as Exhibit C, the Zoning Board of Appeals held a public hearing regarding the proposed variance on Tuesday, November 15, 2011 at the Village Hall, 50 Raupp Blvd., Buffalo Grove, IL 60089 at 7:30P.M. The applicant, Mr. John Imreibe, BG Car Wash Management, LLC, testified at the hearing and presented documentary evidence. The following objectors appeared at the hearing: None The following sent written objection prior to the hearing: None During the public hearing, Mr. Imreibe withdrew the part of his request pertaining to changing the tenant panels without a variance and amended his request to allow Dunkin Donuts to change the existing tenant panel on the ground sign located at 1701 Weiland Road pursuant to Exhibit "F" submitted with the application. The remainder of the request stays as presented. Attached hereto and made a part hereof as Exhibit J are the minutes of the Zoning Board of Appeals meeting held on Tuesday, November 15, 2011. VIII. FINDINGS: The Zoning Board of Appeals finds that the criteria as set forth in Section 14.44.010, Subsection A of the Sign Code have been met in that the Petitioner has shown: 1. That not allowing the variance will cause undue and unnecessary Draft Findings of Fact BG Car Wash Management, LLC, 1691-1697 Weiland Road November 15,2011 Page 2 of 4 hardship due to the following unique circumstances: A. To allow Dunkin Donuts to change the existing tenant panel to comply with a new branding image. 2. That granting the requested variance would not be detrimental to the property owners in the vicinity. 3. That the unusual conditions applying to the specific property do not apply generally to other properties in the Village. 4. That granting of the variance will not be contrary to the general objectives of this Title of moderating the size, number and obtrusive placement of signs and the reduction of clutter. IX. CONDITIONS: The variance shall be subject to the following conditions: 1. Subject to the Appearance Review Team minutes dated November 4, 2011. 2. The tenant panel shall be installed pursuant to Exhibit "F" submitted with the application. X. CONCLUSION: The Zoning Board of Appeals, by a vote of 4 to 0 recommends to the Village Board to grant the amended request made by BG Car Wash Management, LLC, 2711 Mannheim Road, Des Plaines, Illinois 60018, for variance of Sign Code, Section 14.20.030, pertaining to Business Districts; Section 14.20.070, pertaining to Ground Signs; and Section 14.40.145, pertaining to Off-Premises Signs, for the purpose of allowing an off-premises ground sign located at 1701 Weiland Road; and the for the purpose of allowing the tenant panel face to be replaced on the ground sign. Dated— November 15, 2011 VILLAGE OF BUFFALO GROVE, IL Draft Findings of Fact BG Car Wash Management, LLC, 1691-1697 Weiland Road November 15,2011 Page 3 of 4 Bruce Entman, Chairman Zoning Board of Appeals Draft Findings of Fact BG Car Wash Management, LLC, 1691-1697 Weiland Road November 15,2011 Page 4 of 4 PUBLIC HEARING NOTICE PUBLIC NOTICE is hereby given that the Buffalo Grove Zoning Board of Appeals will hold a Public Hearing at 7:30 P.M. on Tuesday, November 15, 2011 in the Council Chambers of the Village Hall, 50 Raupp Boulevard. Request is being made by BG Car Wash Management, LLC, 2711 Mannheim Road, Des Plaines, Illinois 60018, for variance of Sign Code, Section 14.20.030, pertaining to Business Districts; Section 14.20.070, pertaining to Ground Signs; and Section 14.40.145, pertaining to Off Premises Signs, for the purpose of allowing an off-premises ground sign located at 1691-1697 Weiland Road and for the purpose of allowing an off-premises ground sign located at 1701 Weiland Road; and for the purpose of allowing the tenant panel sign face to be replaced without a variance. Legal Description: Lots 1 and 2 in the Old Weiland Subdivision, being a Subdivision of part of the northeast 1/4 of Section 28, Township 43 north, Range 11, east of the Third Principal Meridian, according to the Plat thereof recorded December 18, 1996 as Document 3912044, in Lake County, Illinois. Commonly known as: 1691-1697 Weiland Road, Buffalo Grove, Illinois 60089 and 1701 Weiland Road, Buffalo Grove, Illinois 60089 VILLAGE OF BUFFALO GROVE, IL Bruce Entman, Chairman Zoning Board of Appeals ART (Appearance Review Team) Meeting NOVEMBER 4, 2011 1691-1697 & 1701WEILAND ROAD, BG CAR WASH MANAGEMENT, LLC GROUND SIGN VARIANCE REQUEST PRESENT Ghida Neukirch, Deputy Village Management Brian Sheehan, Deputy Building Commissioner/Operations Carol Berman, Deputy Building Commissioner/Administration Joseph Wallace, Plan Examiner Mr. John Imreibe, BG Car Wash Management, LLC PROPOSAL The property owner, Mr. John Imreibe, has proposed to allow the lower tenant panel on the two (2) ground signs: one (1) located on property commonly known as 1691-1697 Weiland Road and one (1) located on the property commonly known as 1701 Weiland Road; to be a generic tenant panel and to allow the panels to be off-premise tenant panels. Mr. Sheehan stated that after the Uniform Sign Package for 1691-1697 Weiland Road was approved, Dunkin Donuts requested to update the tenant panels on the ground signs. Dunkin Donuts would like to replace the existing tenant panels with new tenant panels utilizing their updated name and logo. The number of lines of copy and size limitations would apply to future tenant panels, but the need to reappear before the Zoning Board of Appeals (ZBA) every time Dunkin Donuts wants to replace the panels would be eliminated. Mr. Imreibe stated that he needs to verify the dimensions of the Dunkin Donuts logo to ensure that it would fit the copy height requirements. Mr. Sheehan advised Mr. Imreibe to verify the height of the logo, as well letter height as the height of logos would be included in the overall copy dimension limitations. Mr. Imreibe stated that he wanted to address the issue of having to reapply for more variations in the future for the ground signs. Based on research he has found that the original ground sign were installed without a variance and under normal permitting. Mr. Sheehan stated that at some point, the property was subdivided into two (2) lots. Mr. Imreibe stated that the properties were already subdivided when he purchased them. Mr. Sheehan stated that if the property was one (1) lot at the time that the ground signs were installed and they met the sign code size and location requirements, the signs may not have required a variance. Since the properties are now two separate parcels, a variation is required to allow tenant panels on the ground sign located on the second lot. Mr. Sheehan suggested providing dimensions for the three (3) tenant panel areas, the maximum number of lines of copy for each panel area and the maximum copy height for each tenant panel. Mr. Imreibe stated that for the time being he may want to address the middle and bottom tenant panels only and keep the top panel as it currently exists. Mrs. Neukirch stated that she would support the request for a generic tenant panel for the middle and bottom panels or for just the bottom panel. Mr. Sheehan stated that he would support either request. There were no additional questions or comments from the ART members. RECOMMENDATION ART recommends approval for the purpose of allowing an off-premises ground sign located at 1691-1697 Weiland Road and for the purpose of allowing an off- premises ground sign located at 1701 Weiland Road; and for the purpose of allowing the tenant panel sign face to be replaced without a variance subject to the petitioner providing fully dimensioned drawings showing the number of lines of copy as well as the maximum size of the copy to be allowed on either tenant panel. The sign colors would be limited to the colors allowed in the uniform sign package. This request is scheduled to appear before the ZBA on Tuesday, November 15, 2011. NOTE: On November 7, 2011 Mr. Imreibe contacted the Village and advised that the Dunkin Donuts logo is less than twenty seven (27) inches in height, so the size requirement of no more than 27 inches of overall copy would be correct. Mr. Imreibe also advised that, at this time, he does not want to pursue the other tenant panel changes to the ground signs, he is only interested in the proposed variance for the bottom tenant panel on the ground sign which is currently the Dunkin Donuts tenant panel.. Prepared by: Julie Kamka Building & Zoning Department Site Loct o : 1691 - 1697 We Site Location 19©1 / 1841 14 24 AR D / APTAKISIC 32 234 236 256 256 1651 F1693 ctl 0 CTW 238 254 CTE 260 1653 o 252 262 1655 1691 ar w 1700 555 8 240 250 264 1657 1689 0 ;� 1691— E v 1659 JOSEPH CT. 242 cu 248 265 24 1661 i n � kD 268 ;o =° ;D ti 2 co Ncn 0 cv cu 2�1 2 w ��' c` kD --r 26� 2�2 �N CT. N. 1521 8 1601 �05 .i� p1S �. 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Z 1425 I422 1421 c'1 1501 1527 1409 1404 33 �0 9 + 1423 1420� 1419 15503 1525 Q o 5 1400 �'4S 14 01421 f41$ 1417 150;� 15c3 1500 9TF~ ti�oh o`3 O 203 14 6 1417 1416 1415 1509 �521 1413 1414 A 413 38 lsl 9 1414 1h11 1412 1511 IS 412 Q JAI 1911 Proposed ����� �� y r, r y; /r {,,,,,,I ill�rirr�771'�IIIII V IN`�oiigll�l�I II �� r M O- t( �V, WOOr jq f / ii lairiiiiiavoariaari„oioiacricaiv2ciiioriraiiriiiioiiaiiooia2iiaiDj 1Jl r ,,,wi/iiiiri,,,,,,,, In nil Fl Of Ordinance No. 2011- : An Ordinance Granting Variations to the Buffalo Grove Sign Code for BG Car 11-D Wash Management, LLC, 1701 Weiland Road .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview Request was made by BG Car Wash Management, LLC, 2711 Mannheim Road, Des Plaines, Illinois 60018, for variance of Sign Code, Section 14.20.030,pertaining to Business Districts; Section 14.20.070,pertaining to Ground Signs; and Section 14.40.145,pertaining to Off Premises Signs, for the purpose of allowing an off-premises ground sign located at 1691-1697 Weiland Road; and for the purpose of allowing the tenant panel sign face to be replaced without a variance. A public hearing was held on Tuesday,November 15, 2011. The Petitioner, Mr. John Imreibe,testified at the public hearing and present documentary evidence. During the public hearing, Mr. Imreibe withdrew the part of his request pertaining to changing the tenant panels without a variance and amended his request to allow Dunkin Donuts to change the existing tenant panels on both ground signs pursuant to Exhibit"F" submitted with the application. The remainder of the request stays as presented. The Zoning Board of Appeals,by a vote of 4 to 0, recommends to the Village Board to grant the amended request made by BG Car Wash Management, LLC, 2711 Mannheim Road, Des Plaines, Illinois 60018, for variance of Sign Code, Section 14.20.030,pertaining to Business Districts; Section 14.20.070, pertaining to Ground Signs; and Section 14.40.145,pertaining to Off-Premises Signs, for the purpose of allowing an off-premises ground sign located at 1691-1697 Weiland Road; and the for the purpose of allowing the tenant panel face to be replaced on the ground sign pursuant to Exhibit"F". Subject to the ART minutes dated November 4, 2011. Pursuant to Sign Code, Section 14.44.010, Subsection A. Attachments 1701 Weiland Rd Ord 11-15-11.pdf Mins&Findings 1701 Weiland Rd.pdf 1691-1697& 1701 Weiland Rd Exhibit F.pdf Trustee Liaison Staff Contact Trustee Ottenheimer Brian P Sheehan,Building&Zoning .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Monday, December 5, 2011 Consent Agenda: Ordinances and Resolutions - Item : 11-D 11/30/2011 ORDINANCE NO. 2011- GRANTING VARIATIONS FROM CERTAIN SECTIONS OF THE BUFFALO GROVE SIGN CODE BG Car Wash, LLC at 1701 Weiland Road WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the real property ("Property") hereinafter legally described is zoned in the B-4 Business District and is commonly known as 1701 Weiland Road, Buffalo Grove, Illinois; and, WHEREAS, request was made by BG Car Wash Management, LLC, for variance of Sign Code, Section 14.20.030, pertaining to Business Districts; Section 14.20.070, pertaining to Ground Signs; and Section 14.40.145, pertaining to Off Premises Signs, for the purpose of allowing an off-premises ground sign located at 1691-1697 Weiland Road and for the purpose of allowing the tenant panel sign face to be replaced without a variation; and WHEREAS, the Zoning Board of Appeals held a public hearing at which it received testimony on the requested variations; and WHEREAS, during the public hearing BG Car Wash Management, LLC. Modified it's request to allow Dunkin Donuts to change the existing tenant panel to comply with a new branding image pursuant to Exhibit"F" submitted with the application; and WHEREAS, the Zoning Board of Appeals made certain findings of fact, made a positive recommendation for the variations, and prepared minutes of the public hearing; and WHEREAS, the Corporate Authorities of the Village of Buffalo Grove hereby determine and find that the requested sign variations are in harmony with the general purpose and intent of the Sign Code (Title 14 of the Buffalo Grove Municipal Code) , and that (1) the requirements of the Sign Code would cause undue and unnecessary hardship to the sign user because of unique or unusual conditions pertaining to the property, (2) the granting of the requested variances will not be materially detrimental to the property owners in the vicinity, (3) the unusual conditions applying to the specific property do not apply generally to other 1 properties in the Village, and (4) the granting of the variances will not be contrary to the general objective of the Sign Code of moderating the size, number and obtrusive placement of signs and the reduction of clutter. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The preceding WHEREAS clauses are hereby adopted by the Corporate Authorities and made a part hereof. Section 2. Variations are hereby granted to Sections 14.20.030, 14.20.070 and 14.40.145 of the Village Sign Code (Title 14 of the Buffalo Grove Municipal Code) for the purpose of allowing an off-premises ground sign located at 1691-1697 Weiland Road and for the purpose of allowing Dunkin Donuts to change the existing tenant panel to comply with a new branding image pursuant to Exhibit"F" submitted with the application for the following legally described Property: Lot 1 in the Old Weiland Subdivision, being a Subdivision of part of the northeast 1/4 of Section 28, Township 43 north, Range 11, east of the Third Principal Meridian, according to the Plat thereof recorded December 18, 1996 as Document 3912044, in Lake County, Illinois. Commonly known as: 1701 Weiland Road, Buffalo Grove, Illinois 60089 Section 3. The variations are subject to the following conditions: A. The tenant panel shall be installed pursuant to Exhibit "F" submitted to the Zoning Board of Appeals with the variation application, and B. Subject to the Appearance Review Team (ART) minutes dated November 4, 2011 Section 4. This Ordinance shall be in full force and effect from and after its passage, and approval. This Ordinance shall not be codified. 2 AYES: NAYES: ABSENT: PASSED: , 2011. APPROVED: , 2011. APPROVED: Village President ATTEST: Village Clerk F:Adocs\clients\103.3100\ORD\000109857.docx 3 1691-1697 & 1701 WEILAND ROAD, BG CAR WASH MANAGEMENT- SIGN CODE, SECTIONS 14.20.030; 14.20.070 AND 14.40.145, FOR THE PURPOSE OF ALLOWING AN OFF-PREMISES GROUND SIGN LOCATED AT 1691-1697 WEILAND ROAD AND FOR THE PURPOSE OF ALLOWING AN OFF-PREMISES GROUND SIGN LOCATED AT 1701 WEILAND ROAD; AND FOR THE PURPOSE OF ALLOWING THE TENANT PANEL SIGN FACE TO BE REPLACED WITHOUT A VARIANCE Mr.John Imreibe, BG Car Wash Management, 1701 Weiland Road, was present and sworn in. The public hearing notice published in the Daily Herald October 31, 2011 was read. Mr. Imreibe explained that he is trying to take steps to correct some of the variance requests of the past. The existing ground signs were granted variances for certain aspects in the past. The Exhibit previously presented showed the existing signs with the existing graphics. It was brought to his attention that his tenant, Dunkin Donuts, has a new tenant panel that they would like to change on the ground signs. When they applied for the permits, they were advised that a new variance was required. Instead of letting Dunkin Donuts go through the process, he thought the most effective way was to change the variance by mitigating further variances should that tenant change or should they have a logo change in the future. He is just trying to streamline that aspect of the permit process by not having to apply for a variance every time they want to change their tenant panel. He does not believe that they will be looking to change it again any time soon after this, except based on changes to the corporate image. Ch. Entman read the Appearance Review Team (ART) minutes dated November 4, 2011 into the record. He also noted the revised November 4, 2011 minutes sent under separate cover with the memorandum dated November 8, 2011. Com. Windecker asked which ground sign Mr. Imreibe wants to change the Dunkin Donuts tenant panel on. Mr. Imreibe stated that Dunkin Donuts wants to change just their tenant panel on both ground signs. Com. Windecker stated that there are two (2) separate properties and two (2) separate signs. Mr. Imreibe stated that they have always been the two (2) separate lots. It was brought to his attention during this process that previous variations granted were only applied to one (1) address. When he purchased the properties back in 2006, he bought them as two (2) separate properties. Originally it was one (1) property when the buildings were originally constructed in the late 1990's. Com. Windecker confirmed with Mr. Imreibe that these are two (2) separate lots with two (2) separate signs. Com. Windecker stated that now the Petitioner wants to change both tenant panels for Dunkin Donuts, even though Dunkin Donuts only occupies space on one (1) lot. Mr. Imreibe stated that he believes that the property was subdivided prior to him purchasing the property back in 2006. He believes that back then there was some talk that the Dunkin Donuts franchisee might purchase the property that they occupied. He bought the property as two (2) separate lots. There are two (2) separate deeds. Com. Windecker advised that the Petitioner appeared before the ZBA for a tenant panel for the car wash in 2007. In 2009 the Petitioner was back before the ZBA because he wanted to change the price of the wash as shown on the signs.The ZBA granted approval to allow only the car wash price to be changeable copy. At that time, the ZBA stated that the Dunkin Donuts panels would stay as they existed on the ground signs. Then a couple months ago, the Petitioner requested multiple signs for the 1691-1697 Weiland Road property. At some point during that request, the ZBA recommended utilizing one (1) of the ground signs for the tenants in that building for which Mr. Imreibe chose not to do so. Now, the Petitioner is requesting to change the Dunkin Donuts panels with a different image. He does not have an issue with that. He does have an issue with allowing a generic panel because then anything can be put in ZONING BOARD OF APPEALS DRAFT MINUTES NOVEMBER 15, 2011 those signs. The ZBA does not want to lose control over what is put up on those ground signs. He may entertain a request if it is Dunkin Donuts and they are the same size in the same location and they follow the same color scheme. As long as it is for Dunkin Donuts, then the Petitioner may not have to come back for another variance. But if the tenant panels would be for another tenant, the ZBA would want to review it. Mr. Imreibe stated that initially when he was told that he needed a variance he said that, if it were necessary, he would come in and do this as a property owner on behalf of Dunkin Donuts. It was staffs recommendation to approach it this way so that he does not need to keep coming back before the ZBA and spend the fees each time this happens. He hopes that this will not happen very frequently. Dunkin Donuts just signed a ten (10) year lease. Com. Windecker stated that he would take that into consideration. However, anything can happen. If there is a new tenant and the new tenant does not want that size panel and wants the car wash panel, then what? No one knows what could happen in the future. Com. Cesario stated that no one appreciates the value of efficiency more than he does. There is sufficient complexity in this case. The Petitioner has been before the ZBA several times over the years. There is a lot of stuff going on with this property. He would not feel comfortable with a carte blanch approval for any future changes within the tenant panel box parameters. He would agree with Com. Windecker and it would be a concern for him to grant a permanent future exemption for anything that falls within the tenant panel box. He is supportive of granting Dunkin Donuts approval to change the panels. Mr. Imreibe stated that he is not asking for a tenant panel that will change frequently. Whomever the tenant may be that wants to occupy that panel space on the signs would have to apply for permits. He is not trying to ask for a tenant panel that will be changed on a regular basis. Ch. Entman stated that this property has been before the ZBA a lot. The Petitioner is putting a lot of work into the property. Having the Village in charge at the permit level is very comforting. They know what they are doing. The ZBA likes to have the ability to review things as needed at this level in case there is an issue that the ZBA wants to address. The ZBA does not want to make more work for themselves and would like to streamline the process not only for the Village but for the Petitioners as well. He believes under these circumstances the ZBA would like to be able to have the ability to review things as they come up. Dunkin Donuts will be around for a while. But if the tenant did change the ZBA would like the ability to provide their input. Hopefully it will not be a burden on the tenant or the Petitioner as the property owner.The ZBA would like to keep control for now. Ch. Entman asked the Commissioners if there were any issues with the request for the off-premises signs.There were no comments. Com. Windecker stated that there are four (4) offices of approximately the same size rented. Dunkin Donuts used to occupy the entire building. Any of the four (4) tenants may turnover rapidly. He believes that it might be better to utilize the ground sign on the property at 1691-1697 Weiland Road, as previously recommended, for the tenants in the commercial building. In the meantime, he would like to control the signage. It appears that with Dunkin Donuts having a ten (10) year lease, the Petitioner will not need to return to the ZBA for a while. ZONING BOARD OF APPEALS DRAFT MINUTES NOVEMBER 15, 2011 Ch. Entman stated that nothing is forever. The ZBA has changed over the years. For now the ZBA will keep the approval process the way it is. The ZBA can proceed with the request for the off-premises signs. Mr. Imreibe withdrew the part of his request pertaining to changing the tenant panels without a variance and amended his request to allow Dunkin Donuts to change the existing tenant panels on both ground signs pursuant to Exhibit "F" submitted with the application. The remainder of the request stays as presented. There were no additional questions or comments from the Commissioners. There were no questions or comments from the audience. Com. Shapiro made the following motion: I move we recommend to the Village Board to grant the amended request made by BG Car Wash Management, LLC, 2711 Mannheim Road, Des Plaines, Illinois 60018, for variance of Sign Code, Section 14.20.030, pertaining to Business Districts; Section 14.20.070, pertaining to Ground Signs; and Section 14.40.145, pertaining to Off-Premises Signs, for the purpose of allowing an off-premises ground sign located at 1691-1697 Weiland Road; for the purpose of allowing an off-premises ground sign located at 1701 Weiland Road; and the for the purpose of allowing the tenant panel face to be replaced on both ground signs pursuant to Exhibit "F". Subject to the ART minutes dated November 4, 2011. Pursuant to Sign Code, Section 14.44.010, Subsection A. Com. Windecker seconded the motion. Roll Call Vote: AYE—Cesario,Windecker, Shapiro, Entman NAY— None ABSTAIN—None Motion Passed 4 to 0. Findings of Fact attached. Item to appear on the December 5, 2011 Village Board agenda. ZONING BOARD OF APPEALS DRAFT MINUTES NOVEMBER 15, 2011 ZONING BOARD OF APPEALS VILLAGE OF BUFFALO GROVE, ILLINOIS FINDINGS OF FACT ON VARIATION OF SIGN CODE THE BUFFALO GROVE ZONING BOARD OF APPEALS HEREBY MAKES THE FOLLOWING FINDINGS OF FACT AND CONCLUSIONS: I. THE SUBJECT PROPERTY: A. Applicant: BG Car Wash Management, LLC B. Location: 1701 Weiland Road C. Type of Sign: Ground Sign D. Characteristics of Sign (including size): 84" x 130.5" double-faced illuminated sign. E. Lot Characteristics: Corner lot at the southeast corner of Aptakisic Road and Weiland Road bordered by railroad tracks to the east and a secondary commercial lot to the south. II. CHARACTERISTICS OF THE SURROUNDING AREA: North— Unincorporated South — Business District East - Industrial District West - Business District III. VARIATION SOUGHT: Sign Code, Sections 14.20.030; 14.20.070 and 14.40.145, for the purpose of allowing an off-premises ground sign located at 1691-1697 Weiland Road; and to for the purpose of allowing the tenant panel sign face to be replaced without a variation. IV. EXHIBITS DEPICTING VARIATION: A. Exhibit "D"— Letter dated October 26, 2011 B. Exhibit "E" —Color rendering of generic tenant panel C. Exhibit "F"—Color rendering of new proposed Dunkin Donuts tenant panel. Draft Findings of Fact BG Car Wash Management, LLC, 1701 Weiland Road November 15,2011 Page 1 of 4 V. VILLAGE ENGINEER'S REPORT Dated: N/A Conditions: N/A VI. VARIATION POWER & CRITERIA: Sign Code, Section 14.44.010, Sub-section A VI I. PUBLIC HEARING: After due notice as required by law, a copy of said publication notice being attached hereto as Exhibit C, the Zoning Board of Appeals held a public hearing regarding the proposed variance on Tuesday, November 15, 2011 at the Village Hall, 50 Raupp Blvd., Buffalo Grove, IL 60089 at 7:30P.M. The applicant, Mr. John Imreibe, BG Car Wash Management, LLC, testified at the hearing and presented documentary evidence. The following objectors appeared at the hearing: None The following sent written objection prior to the hearing: None During the public hearing, Mr. Imreibe withdrew the part of his request pertaining to changing the tenant panels without a variance and amended his request to allow Dunkin Donuts to change the existing tenant panel on the ground sign located at 1691-1697 Weiland Road pursuant to Exhibit "F" submitted with the application. The remainder of the request stays as presented. Attached hereto and made a part hereof as Exhibit J are the minutes of the Zoning Board of Appeals meeting held on Tuesday, November 15, 2011. VIII. FINDINGS: The Zoning Board of Appeals finds that the criteria as set forth in Section 14.44.010, Subsection A of the Sign Code have been met in that the Petitioner has shown: 1. That not allowing the variance will cause undue and unnecessary Draft Findings of Fact BG Car Wash Management, LLC, 1701 Weiland Road November 15,2011 Page 2 of 4 hardship due to the following unique circumstances: A. To allow Dunkin Donuts to change the existing tenant panel to comply with a new branding image. 2. That granting the requested variance would not be detrimental to the property owners in the vicinity. 3. That the unusual conditions applying to the specific property do not apply generally to other properties in the Village. 4. That granting of the variance will not be contrary to the general objectives of this Title of moderating the size, number and obtrusive placement of signs and the reduction of clutter. IX. CONDITIONS: The variance shall be subject to the following conditions: 1. Subject to the Appearance Review Team minutes dated November 4, 2011. 2. The tenant panel shall be installed pursuant to Exhibit "F" submitted with the application. X. CONCLUSION: The Zoning Board of Appeals, by a vote of 4 to 0 recommends to the Village Board to grant the amended request made by BG Car Wash Management, LLC, 2711 Mannheim Road, Des Plaines, Illinois 60018, for variance of Sign Code, Section 14.20.030, pertaining to Business Districts; Section 14.20.070, pertaining to Ground Signs; and Section 14.40.145, pertaining to Off-Premises Signs, for the purpose of allowing an off-premises ground sign located at 1691-1697 Weiland Road; and the for the purpose of allowing the tenant panel face to be replaced on the ground sign. Dated— November 15, 2011 VILLAGE OF BUFFALO GROVE, IL Draft Findings of Fact BG Car Wash Management, LLC, 1701 Weiland Road November 15,2011 Page 3 of 4 Bruce Entman, Chairman Zoning Board of Appeals Draft Findings of Fact BG Car Wash Management, LLC, 1701 Weiland Road November 15,2011 Page 4 of 4 PUBLIC HEARING NOTICE PUBLIC NOTICE is hereby given that the Buffalo Grove Zoning Board of Appeals will hold a Public Hearing at 7:30 P.M. on Tuesday, November 15, 2011 in the Council Chambers of the Village Hall, 50 Raupp Boulevard. Request is being made by BG Car Wash Management, LLC, 2711 Mannheim Road, Des Plaines, Illinois 60018, for variance of Sign Code, Section 14.20.030, pertaining to Business Districts; Section 14.20.070, pertaining to Ground Signs; and Section 14.40.145, pertaining to Off Premises Signs, for the purpose of allowing an off-premises ground sign located at 1691-1697 Weiland Road and for the purpose of allowing an off-premises ground sign located at 1701 Weiland Road; and for the purpose of allowing the tenant panel sign face to be replaced without a variance. Legal Description: Lots 1 and 2 in the Old Weiland Subdivision, being a Subdivision of part of the northeast 1/4 of Section 28, Township 43 north, Range 11, east of the Third Principal Meridian, according to the Plat thereof recorded December 18, 1996 as Document 3912044, in Lake County, Illinois. Commonly known as: 1691-1697 Weiland Road, Buffalo Grove, Illinois 60089 and 1701 Weiland Road, Buffalo Grove, Illinois 60089 VILLAGE OF BUFFALO GROVE, IL Bruce Entman, Chairman Zoning Board of Appeals ART (Appearance Review Team) Meeting NOVEMBER 4, 2011 1691-1697 & 1701WEILAND ROAD, BG CAR WASH MANAGEMENT, LLC GROUND SIGN VARIANCE REQUEST PRESENT Ghida Neukirch, Deputy Village Management Brian Sheehan, Deputy Building Commissioner/Operations Carol Berman, Deputy Building Commissioner/Administration Joseph Wallace, Plan Examiner Mr. John Imreibe, BG Car Wash Management, LLC PROPOSAL The property owner, Mr. John Imreibe, has proposed to allow the lower tenant panel on the two (2) ground signs: one (1) located on property commonly known as 1691-1697 Weiland Road and one (1) located on the property commonly known as 1701 Weiland Road; to be a generic tenant panel and to allow the panels to be off-premise tenant panels. Mr. Sheehan stated that after the Uniform Sign Package for 1691-1697 Weiland Road was approved, Dunkin Donuts requested to update the tenant panels on the ground signs. Dunkin Donuts would like to replace the existing tenant panels with new tenant panels utilizing their updated name and logo. The number of lines of copy and size limitations would apply to future tenant panels, but the need to reappear before the Zoning Board of Appeals (ZBA) every time Dunkin Donuts wants to replace the panels would be eliminated. Mr. Imreibe stated that he needs to verify the dimensions of the Dunkin Donuts logo to ensure that it would fit the copy height requirements. Mr. Sheehan advised Mr. Imreibe to verify the height of the logo, as well letter height as the height of logos would be included in the overall copy dimension limitations. Mr. Imreibe stated that he wanted to address the issue of having to reapply for more variations in the future for the ground signs. Based on research he has found that the original ground sign were installed without a variance and under normal permitting. Mr. Sheehan stated that at some point, the property was subdivided into two (2) lots. Mr. Imreibe stated that the properties were already subdivided when he purchased them. Mr. Sheehan stated that if the property was one (1) lot at the time that the ground signs were installed and they met the sign code size and location requirements, the signs may not have required a variance. Since the properties are now two separate parcels, a variation is required to allow tenant panels on the ground sign located on the second lot. Mr. Sheehan suggested providing dimensions for the three (3) tenant panel areas, the maximum number of lines of copy for each panel area and the maximum copy height for each tenant panel. Mr. Imreibe stated that for the time being he may want to address the middle and bottom tenant panels only and keep the top panel as it currently exists. Mrs. Neukirch stated that she would support the request for a generic tenant panel for the middle and bottom panels or for just the bottom panel. Mr. Sheehan stated that he would support either request. There were no additional questions or comments from the ART members. RECOMMENDATION ART recommends approval for the purpose of allowing an off-premises ground sign located at 1691-1697 Weiland Road and for the purpose of allowing an off- premises ground sign located at 1701 Weiland Road; and for the purpose of allowing the tenant panel sign face to be replaced without a variance subject to the petitioner providing fully dimensioned drawings showing the number of lines of copy as well as the maximum size of the copy to be allowed on either tenant panel. The sign colors would be limited to the colors allowed in the uniform sign package. This request is scheduled to appear before the ZBA on Tuesday, November 15, 2011. NOTE: On November 7, 2011 Mr. Imreibe contacted the Village and advised that the Dunkin Donuts logo is less than twenty seven (27) inches in height, so the size requirement of no more than 27 inches of overall copy would be correct. Mr. Imreibe also advised that, at this time, he does not want to pursue the other tenant panel changes to the ground signs, he is only interested in the proposed variance for the bottom tenant panel on the ground sign which is currently the Dunkin Donuts tenant panel.. Prepared by: Julie Kamka Building & Zoning Department Site Locti a 1701 Weiland Site Location 1651 1695 o fl 1653 1693 � `y � O 1655 y 1691 m � � 1700 555 i657 1689 m r, 1691- 1659 JOSEPH CT. ti66� in r, +NI , r "- " U1 l5� Lit Ut CJf M NW N N N CT. N. 1521 C w �2 1511 � Isf 274 N, o co 0 0 1 1509 (A 276 15a& ��� 1506 1507 Aso C 278 1504 36 1512 1504 1505 1504 � 1514 280 1502 1514 1502 1503 1502 37 1512 D OT P1. 282 1500 1516 1500 1501 rn Cu 1514 / 284 1516 �'09 27 1424 N M � � 1h 1422 �M, 1501 1527 4 1421 1 < A1423 20 1419 1$ 515e5 � p N 1418 �L J $ Iq1$ a 1421 1416 1417 1$0 1$�13 1500 1417 1415 1sc'1 —� p 1416 1414 1509 1414 �1413 11 1412 1h13 �g11 38 IS i9 1411 ��3 � 17 1412 1409 14Ifl 4 306 1410 1380/ 1 JAW 14fl$ 1384 1%QS 140� lgp5 1gt16 1310 1401 lgp3 1404 1354 i38o 13t37�0� 9 1911 Proposed ����� �� y r, r y; /r {,,,,,,I ill�rirr�771'�IIIII V IN`�oiigll�l�I II �� r M O- t( �V, WOOr jq f / ii lairiiiiiavoariaari„oioiacricaiv2ciiioriraiiriiiioiiaiiooia2iiaiDj 1Jl r ,,,wi/iiiiri,,,,,,,, In nil Fl Of Resolution No. 2011- : A Resolution Requesting the County of Cook Not to Collect the Loss in Collection on 11-E Taxable Property in the Village of Buffalo Grove .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Budget Impact Fund/Account Budget Notes Overview The County Clerks of both Cook and Lake County have statutory authority to increase local tax levies in order to offset losses due to non-collection of property taxes within the respective counties. In Cook,the increase can equal 3 percent of corporate purpose and pension levies with an additional 5 percent for debt principal and interest levies. In Lake County,the authority is similar,but not as broad as the only levies that can be increased are for bonded principal and interest,which are increased by only 2 percent. For the 2011 Tax Levy an additional amount of$122,491 will be extended automatically to offset loss in collections if no action is taken. The Village has the option,through the adoption of resolutions,to direct the County Clerks to not collect these additional charges and fees. This action has been requested of both Cook and Lake Counties on an ongoing basis. The Village's ten year collection history in Cook County is 98.6 percent and in Lake County 99.9 percent for a combined collection rate of 99.6% The Tax Levy Ordinance for 2011 will not include any cost of collection due to extension losses. Future collection history versus levy will continue to be analyzed to determine if there will ever be a need to re- institute the supplemental levies. For tax year 2011, resolutions have been prepared for Village Board consideration. Attachments Cost of Collection Resolutions-Cookpdf Trustee Liaison Staff Contact Trustee Berman Scott D Anderson,Finance&GS .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Monday, December 5, 2011 Consent Agenda: Ordinances and Resolutions - Item : 11-E RESOLUTION NO. 2011 A RESOLUTION REQUESTING THE COUNTY OF COOK MOTTO COLLECTTHE LOSS IN COLLECTION ON TAXABLE PROPERTY IN THE VILLAGE OF BUFFALO GROVE WHEREAS,the Village of Buffalo Grove has experienced a high level of property tax collections from its residential and commercial property in Cook County as verified by audit and collection procedures;and WHEREAS,the County of Cook has made it a policy to extend additional amounts over and above the annual tax levy requests of the Village of Buffalo Grove in order to offset any loss in collection of the tax levy; and WHEREAS,those additional taxes will not be needed by the Village of Buffalo Grove to perform its operational, pension and debt service responsibilities to its citizens. NOW,THEREFORE, BE IT RESOLVED BYTHE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, that: SECTION 1. The County Clerk of Cook County is hereby directed not to levy the customary percentage amounts for loss and collection as part of the extension of those levies requested by the Village of Buffalo Grove in its 2011 Tax Levy Ordinance upon all taxable property within the Cook County boundaries of the Village. SECTION 2. The Village Clerk is hereby directed to send a certified copy of this Resolution to the County Clerk of Cook County. AYES: NAYES: ABSENT: PASSED: ,2011 APPROVED: 12011. Village President ATTEST: Village Clerk Resolution No. 2011- : A Resolution Requesting the County of Lake Not to Collect the Loss in Collection on 11-F Taxable Property in the Village of Buffalo Grove .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Budget Impact Fund/Account Budget Notes Overview The County Clerks of both Cook and Lake County have statutory authority to increase local tax levies in order to offset losses due to non-collection of property taxes within the respective counties. In Cook,the increase can equal 3 percent of corporate purpose and pension levies with an additional 5 percent for debt principal and interest levies. In Lake County,the authority is similar,but not as broad as the only levies that can be increased are for bonded principal and interest,which are increased by only 2 percent. For the 2011 Tax Levy an additional amount of$122,491 will be extended automatically to offset loss in collections if no action is taken. The Village has the option,through the adoption of resolutions,to direct the County Clerks to not collect these additional charges and fees. This action has been requested of both Cook and Lake Counties on an ongoing basis. The Village's ten year collection history in Cook County is 98.6 percent and in Lake County 99.9 percent for a combined collection rate of 99.6% The Tax Levy Ordinance for 2011 will not include any cost of collection due to extension losses. Future collection history versus levy will continue to be analyzed to determine if there will ever be a need to re- institute the supplemental levies. For tax year 2011, resolutions have been prepared for Village Board consideration Attachments Cost of Collection Resolutions-Lake.pdf Trustee Liaison Staff Contact Trustee Berman Scott D Anderson,Finance&GS .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Monday, December 5, 2011 Consent Agenda: Ordinances and Resolutions - Item : 11-F RESOLUTION NO. 2011- A RESOLUTION REQUESTING THE COUNTY OF LAKE NOT TO COLLECT THE LOSS IN COLLECTION ON TAXABLE PROPERTY IN THE VILLAGE OF BUFFALO GROVE WHEREAS,the Village of Buffalo Grove has experienced a high level of property tax collections from its residential and commercial property in Lake County as verified by audit and collection procedures; and WHEREAS,the County of Lake has made it a policyto extend additional amounts over and above the annual tax levy requests of the Village of Buffalo Grove in order to offset any loss in collection of the tax levy; and WHEREAS,those additional taxes will not be needed by the Village of Buffalo Grove to perform its operational, pension and debt service responsibilities to its citizens. NOW,THEREFORE, BE IT RESOLVED BYTHE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, that: SECTION 1. The County Clerk of Lake County is hereby directed not to levy the customary percentage amounts for loss and collection as part of the extension of those levies requested by the Village of Buffalo Grove in its 2011 Tax Levy Ordinance upon all taxable property within the Lake County boundaries of the Village. SECTION 2. The Village Clerk is hereby directed to send a certified copy of this Resolution to the County Clerk of Lake County. AYES: NAYES: ABSENT: PASSED: ,2011.APPROVED: 12011. Village President ATTEST: Village Clerk Resolution No. 2011- : A Resolution Regarding Corporate Personal Property Tax Replacement Tax 11-G Distribution -2011 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview Attached,please find a Resolution to be adopted by the Village Board regarding the use of Corporate Personal Property Replacement Taxes. The resolution applies to calendar 2011 and is required as part of a past settlement of a class action suit brought by the Cook County State's Attorney regarding the use of such tax proceeds by receiving taxing agencies in conformance with the Illinois Revenue Act. The Village has continually applied the receipt of all replacement tax revenue as required by the Act and will continue to do so. This permits in part pension levies to be maintained at the lowest level in that receipts are applied against the employer's obligation for pension payments. In no case will a surplus of funds exist due to the receipt of Corporate Personal Property Replacement Taxes. Attachments Replacement Tax Use Resolution.pdf Trustee Liaison Staff Contact Trustee Berman Scott D Anderson,Finance&GS .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Monday, December 5, 2011 Consent Agenda: Ordinances and Resolutions - Item : 11-G RESOLUTION NO.2011- A RESOLUTION REGARDING CORPORATE PERSONAL PROPERTY REPLACEMENT TAX DISTRIBUTION-2011 WHEREAS, the Village of Buffalo Grove has received $24,571.21 in distributions of Corporate Personal Property Replacement Tax revenues from the State of Illinois during calendar year 2011; and WHEREAS, said distribution was not in excess of what had been estimated to have been received during the calendar year; and WHEREAS,a question has arisen with respect to whether said receipts of Corporate Personal Property Replacement Taxes resulted in a surplus of funds that are "available for the payment of any debt,obligation, liability, operation, fund or account or any purpose" within the meaning of Section 157 (a) of the Revenue Act of Illinois. NOW,THEREFORE,BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS that: SECTION 1. It is hereby found and declared that the amount of Corporate Personal Property Replacement Taxes actually received by the Village of Buffalo Grove during calendar 2011 has not caused a surplus "available for any debt, obligation, liability, operation, fund or account or any purpose"within the meaning of Section 157(a)of the Revenue Act of Illinois such that the Village is required to adopt an ordinance either reducing or abating the tax levy of the Village of Buffalo Grove for calendar 2011 or requiring that any such surplus be shown as available for appropriation and expenditure in the upcoming fiscal year. SECTION 2. The Village Clerk is hereby directed to file a certified copy of this Resolution with the Cook County Clerk. The filing of said Resolution is in conformance with docket number 81 CH 3057. AYES: NAYES: ABSENT: PASSED: 2011. APPROVED: 2011. APPROVED: Village President ATTEST: Village Clerk Request to Wavie Bids and Issue a Request for Proposal for Professional and Consulting Services - Community Choice 11-H Aggregation of Electricity .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval of the attached RFP to issue to prospective consultants for the aggregation of electricity hutaitive. Overview On November 7, 2011,the Buffalo Grove Village Board unanimously approved the placement of a referendum question regarding residential and business electrical services on the March 20, 2012 ballot. The referendum asks citizens if the Village should have the authority to seek competitive pricing bids for electrical services under a single contract that would include residents and small businesses. It is believed that by combining electrical service for all individual customers into a single bid, consumers will have lower electric bills and save money. The Village is partnering with six other municipalities in order to leverage greater benefits. The communities include Arlington Heights, Lincolnshire, Long Grove,Palatine,Vernon Hills, and Wheeling. It is recommended that the attached RFP be issued to obtain proposals for professional and consulting services for this initiative. As detailed within the attached RFP, proposers would submit a fixed rate cost for each of the following tasks: 1) Review a draft Request for Proposal and specifications for solicitation of bids for an electric supply contractor for an opt-out electricity aggregation program pursuant to the requirements of Section 1-92 of the Illinois Power Agency Act(20 ILCS 3855/1-92). The selected consultant would review the RFP and provide guidance to the communities on possible modifications. 2) Attend a meeting with the communities to review the draft RFP. The meeting would involve reviewing the options available as part of community choice aggregation, interview prospective electrical suppliers, and present findings from proposal analysis. Consultant expenses to attend the meetings would be provided based on an hourly rate, not to exceed 3 hours. 3) Review proposals for electric supply, submit an analysis of the results, and present recommendations to the communities. 4) Develop and provide in writing implementation strategies to the communities. The Village of Buffalo Grove would serve as project coordinator. Costs for the consultant would be divided equally among the seven communities. If approved,the RFP would be issued to prospective consultants and proposals would be due January 3, 2012. The communities would interview selected proposers and provide a recommendation for Village Board consideration to enter into a contract with a consultant based on evaluation criteria set forth within the attached RFP. The public can learn more about this aggregation of electricity initiative by visiting the Village's web site at www.vbg.org or email electricityagg@vbg.org. Next Steps January 3,2012—proposals from prospective consultants are due to the Village of Buffalo Grove no later than 3:00 pm. Prior Actions 11/7/2011 -resolution placing a referendum question on the March 20,2012 election ballot.The question asks Buffalo Grove voters if the Village should have the authority to seek competitive pricing bids for electric services under a single contract. Specifically it asks: Shall the Village of Buffalo Grove have the authority to arrange for the supply of electricity for its residential and small commercial retail customers who have not opted out of such program? Anticipated Future Board Actions January 3,2012—proposals from prospective consultants are due to the Village of Buffalo Grove no later than 3:00 pm. Village of Buffalo Grove,50 Raupp Blvd,Buffalo Grove,Illinois 60089. Week of January 9,2012—The communities would interview select consultants. February 6,2012. The Village of Buffalo Grove would enter into a contract for professional and consulting services on behalf of the communities. By February 7,2012. Each municipal board would approve an Intergovernmental Agreement between the participating municipalities. January—March,2012. A minimum of two public hearings will be held prior to the acceptance of any bids. The list of the public hearings will be promoted by the participating communities. Tuesday,March 20,2012. General Primary Election Day. Registered voters of each of the communities would have the opportunity to vote on the referendum question regarding community choice aggregation of electricity. March-April,2012. The communities will work together and issue the bid document that each municipal board or council would approve for their respective community. May,2012. Contract acceptance. Each municipal board or council would enter into their own contract for electricity supply based on their review of the bids received. Attachments Consultant Scope 11-30-2011.pdf Trustee Liaison Staff Contact Trustee Trilling Ghida Neukirch,Office of Village Manager M.on.daY>............December ..5......20.1..1.....................................................................................................Consent ..Agenda: .....New ...Business ..._...Item ........1..1..H.......................................... VILLAGE OF BUFFALO GROVE Request for Proposals (RFP) Scope of Services Professional and Consulting Services Community Choice Aggregation of Electricity _I �• r r Issued by: Village of Buffalo Grove 50 Raupp Blvd. Buffalo Grove, Illinois 60089 Staff contact: Ghida S. Neukirch Deputy Village Manager Email: gneukirch@vbg.org Tel: 847-459-2525 Proposals are due no later than 3:00 p.m. on Tuesday, January 3, 2012. 11-30-2011 TABLE OF CONTENTS Disclaimer.....................................................................................................................2 Project Background & Objective...................................................................................2 Scopeof Work..............................................................................................................2 Timeframe ....................................................................................................................3 Proposal Requirements for Submission .......................................................................4 ProjectFunding ............................................................................................................5 EvaluationCriteria ........................................................................................................5 StaffContact.................................................................................................................6 Instructions for Submission ..........................................................................................6 Village of Buffalo Grove Public Contracts Certification.................................................8 Page 1 Village of Buffalo Grove Community Choice Aggregation of Electricity Professional and Consulting Services Request for Proposal DISCLAIMER This RFP is for information and planning purposes only. It does not bind the Village of Buffalo Grove to any agreement based upon the response submitted, or to pay for any proposals or for any information solicited or provided. The Village of Buffalo Grove reserves the right to reject any or all proposals, to waive technicalities, to negotiate any proposal, and to accept any proposal deemed to be in the best interest of the Village of Buffalo Grove. Proposal materials become property of the Village of Buffalo Grove and cannot be returned. PROJECT BACKGROUND & OBJECTIVE Representatives from the communities of Arlington Heights, Buffalo Grove, Lincolnshire Long Grove, Palatine, Vernon Hills and Wheeling (hereinafter "Consortium") are interested in working together to aggregate residential and small commercial retail electrical loads located within each of the communities. The Consortium seek to operate the aggregation program as an opt-out program ("Program") pursuant to the requirements of Section 1-92 of the Illinois Power Agency Act (20 ILCS 3855/1-92)("Act"). The Consortium are issuing this joint Request for Proposal to provide for the services as set forth herein. Following is a breakdown of the population and housing units for each community: 2010 Census NAME Population Housing units Arlington Heights 75,101 32,795 Buffalo Grove 41,496 17,034 Lincolnshire 7,275 3,396 Long Grove 8,043 2,593 Palatine 68,557 28,621 Vernon Hills 25,113 9,956 Wheeling 37,648 15,397 TOTAL 263,233 109,792 Source: CMAP with Census 2000 SF-1 and Census 2010 PL94-171 totals SCOPE OF WORK Proposers shall provide a fixed rate cost for each of the following tasks: 1) The Consortium shall draft a Request for Proposal ("RFP") and specifications for solicitation of bids for an electric supply contractor for an opt-out electricity aggregation program pursuant to the requirements of Section 1-92 of the Illinois Power Agency Act (20 ILCS 3855/1-92)("Act"). The selected consultant shall review the RFP and provide guidance to the Consortium on possible modifications. 2) Attend a meeting with the Consortium to review the draft RFP. The meeting will involve reviewing the options available as part of community choice aggregation, Page 2 Village of Buffalo Grove Community Choice Aggregation of Electricity Professional and Consulting Services Request for Proposal interview prospective electrical suppliers, and present findings from proposal analysis. Consultant expenses to attend the meetings shall be provided based on an hourly rate, not to exceed 3 hours. 3) Review proposals for electric supply, submit an analysis of the results, and present recommendations to the Consortium. 4) Develop and provide in writing implementation strategies to the Consortium. This project will be completed under the general direction and coordination of the Village of Buffalo Grove. TIMEFRAME 1. November, 2011. Each of the communities approved a resolution placing a referendum on the ballot concerning electricity aggregation. 2. December, 2011 through March, 2012. The Consortium will market the program through a combined effort utilizing all municipal communication media available including but not limited to newsletters, electronic news, government access cable, press release to local news media, and board meeting announcements. 3. December 5, 2011 — Buffalo Grove Corporate Authorities would waive bids and approve said Request for Proposals. 4. January 3, 2012 — proposals from prospective consultants are due to the Village of Buffalo Grove no later than 3:00 pm. Village of Buffalo Grove, 50 Raupp Blvd, Buffalo Grove, Illinois 60089. 5. Week of January 9, 2012 — The Consortium shall interview select consultants. 6. February 6, 2012. The Village of Buffalo Grove shall enter into a contract for professional and consulting services on behalf of the Consortium. 7. By February 7, 2012. Each municipal board of the Consortium will approve an Intergovernmental Agreement between the participating municipalities. 8. January — March, 2012. A minimum of two public hearings will be held prior to the acceptance of any bids. The list of the public hearings will be promoted by the Consortium. 9. Tuesday, March 20, 2012. General Primary Election Day. Registered voters of each of the communities would have the opportunity to vote on the referendum question regarding community choice aggregation of electricity. 10.March-April, 2012. The communities will work together and issue the bid document that each municipal board or council would approve for their respective community. Page 3 Village of Buffalo Grove Community Choice Aggregation of Electricity Professional and Consulting Services Request for Proposal 11.May, 2012. Contract acceptance. Each municipal board or council would enter into their own contract for electricity supply based on their review of the bids received. PROPOSAL REQUIREMENTS FOR SUBMISSION Proposals must contain the following information: 1. Introduction a. Letter of Intent reflecting the consultant's understanding of the project. b. Names and addresses of all firms involved in the project. Related projects on which each firm has performed comparable work during the last five years. Please indicate references for each project. b. Names, addresses and responsibilities of key personnel participating in the project. Please include resumes for key personnel, including educational experience. Clearly specify which personnel will work on various aspects of the project. Include designation of project principal and project manager. a. Project timeline, including an estimated date of completion for the project with a breakdown of the number of hours required per task and cost per task. b. Names, addresses and telephone numbers of a minimum of three (3) references for similar projects. c. Description of the consultant's approach to the project and a proposed work plan. d. Describe your approach to marketing and consumer education regarding municipal aggregation. e. Cost of services for all work identified herein. Additional contracted work may be necessary; an hourly rate of services shall be identified. 2. Illinois Industry Experience a. Number of years the consultant has been involved in energy markets in Illinois. b. Number of years of consulting and brokering experience in Illinois. c. Identification of the single largest aggregation or community wide energy program the company has created and managed with a municipality in Illinois. d. Describe consultant expertise in price discovery in the wholesale electricity market. e. Describe consultant experience with the PJM regional transmission operator in Illinois. f. Describe consultant expertise in risk analysis and pricing capabilities for residential and small business load profiles. g. Identification if the consultant has previously run aggregation programs in Illinois or other states. List the fee structure (in terms of dollars per kilowatt-hour) used in each of those aggregations. h. Describe the method to ensure accurate consumer switching and billing. i. Describe consultant experience and ability to provide customer service including specific examples regarding residential and small business customers that may contact the Consortium with questions about aggregation. Page 4 Village of Buffalo Grove Community Choice Aggregation of Electricity Professional and Consulting Services Request for Proposal 3. Financial Stability a. List annual revenue for calendar year periods ending in 2009, 2010 and June 30, 2011. b. Identify the percentage of revenue generated by commission payments from electricity suppliers. c. Describe any business relationships with licensed suppliers in Illinois that the consultant currently has. 4. Licenses and Performance a. Identification if the consultant has an Illinois energy broker license. b. List all other relevant licenses issued by any state and/or federal agencies. 5. Energy Efficiency, Demand Response, Sustainability a. Describe the consultant's ability to implement energy efficiency audits and/or efficiency projects. b. Describe the consultant's ability to implement demand response programs. c. Describe the consultant's ability to implement sustainability and/or "green" programs. PROJECT FUNDING Consultant expenses may be provided based on reimbursement from the selected electric supply contractor. Prices for services should be provided based on this option or reimbursement by each community within the Consortium. The Village of Buffalo Grove shall serve as project manager. EVALUATION CRITERIA The Consortium will evaluate all submitted proposals. The Village reserves the right to select the proposal that it deems to be in the best interest of the project. The selection of the consultant will be based on the following criteria: 1. Consultant understanding and familiarity with the Communities' needs, goals, objectives, the work involved and the nature of the project. 2. Proposal submission. 3. Previous experience and capabilities in comparable projects and the consultant's technical experience. 4. Past record of performance on contracts with other governmental agencies, including such factors as control of costs, quality of work and ability to meet schedules. Page 5 Village of Buffalo Grove Community Choice Aggregation of Electricity Professional and Consulting Services Request for Proposal 5. Capacity of the consultant to perform work within the time limitations. 6. Qualifications of the individuals who will have direct involvement with the tasks of this project. 7. Cost. STAFF CONTACT Questions about the Request for Proposals may be directed to Ms. Ghida S. Neukirch, Deputy Village Manager, by phone at 847-459-2525 or email at gneukirch@vbg.org. INSTRUCTIONS FOR SUBMISSION 1. Qualified professional consultant firms should submit fifteen (15) copies of the proposal no later than 3:00 pm on December 2, 2011. Submit executed Public Contract Certifications. 2. Submissions should be directed to: Ms. Ghida S. Neukirch, Deputy Village Manager Village of Buffalo Grove 50 Raupp Blvd. Buffalo Grove, IL 60089 3. Proposals should be sealed and clearly labeled: Sealed Proposal: Village of Buffalo Grove, Community Choice Aggregation of Electricity. Page 6 Village of Buffalo Grove Community Choice Aggregation of Electricity Professional and Consulting Services Request for Proposal VILLAGE OF BUFFALO GROVE PUBLIC CONTRACT CERTIFICATIONS The Village of Buffalo Grove is required to obtain certain information in the administration and awarding of public contracts. The following statements shall be subscribed and sworn to. CERTIFICATION OF CONTRACTOR/BIDDER In order to comply with 720 Illinois Compiled Statutes 5/33E-1 et seq. the Village of Buffalo Grove requires the following certification be acknowledged: The below-signed bidder/contractor hereby certifies that it is not barred from bidding or supplying any goods, services or construction let by the Village of Buffalo Grove with or without bid, due to any violation of either Section 5/33 E-3 or 5/33 E-4 of Article 33E, Public Contracts, of the Chapter 720 of the Illinois Compiled Statutes , as amended. This act relates to interference with public contracting, bid rigging and rotating, kickbacks, and bidding. CERTIFICATION RELATIVE TO 65 ILCS 5/11-42.1-1 In order to comply with 65 Illinois Complied Statutes 5/11-42.1-1 the Village of Buffalo Grove requires the following certification : The undersigned does hereby swear and affirm that: (1) it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue or (2) in contesting in accordance with the procedures established by the appropriate revenue Act, its liability for the tax or the amount of the tax. The undersigned further understands that making a false statement herein: (1) is a Class I Misdemeanor and (2) voids the contract and allows the Village to recover all amounts payable to it under the contract. CONFLICT OF INTEREST The Village of Buffalo Grove Municipal Code requires the following verification relative to conflict of interest and compliance with general ethics requirements of the Village: The undersigned supplier hereby represents and warrants to the Village of Buffalo Grove as a term and condition of acceptance of this (bid or purchase order) that none of the following Village officials is either an officer or director of supplier or owns five percent (5%) or more of supplier. The Village President, the members of the Village Board of Trustees, the Village Clerk, the Village Treasurer, the members of the Zoning Board of Appeals and the Plan Commission, the Village Manager and his Assistant or Assistants, the heads of the various departments within the Village. If the foregoing representation and warranty is inaccurate, state the name of the Village official who either is an officer or director of your business entity or owns five percent (5%) or more thereof. Print Name of Contractor/Bidder/Supplier Signature Title Subscribed and Sworn to before me this day of 2012. Notary Public Notary Expiration Date Page 7 Village of Buffalo Grove Community Choice Aggregation of Electricity Professional and Consulting Services Request for Proposal Authorization to Waive Bids and to Request Proposals - 11-I Custodial Services .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Budget Impact Fund/Account Budget Notes $74,000 451-3216 No budget impact until 2013 Overview In an effort to get the best possible service at the most reasonable price, staff seeks to join with eight other communities in the Municipal Partnering Program to request proposals for professional custodial services. As the Village currently has a contract for custodial services,no further action would need to be taken until Budget Year 2013. Next Steps Staff will review the proposals and make a recommendation to the Village Board. Prior Actions The Village Board approved a one-year contract with two(2)one-year extensions to the current vendor, Crystal Maintenance Services,on December 6,2010. Anticipated Future Board Actions An extension to the current custodial contract to award a one-year extension commencing January 1,2012 will be presented for Board consideration on December 19,2011. Attachments Custodial Services Cover.pdf Trustee Liaison Staff Contact Trustee Stein Brett Robinson,Public Works M.on.daY>............December ..5......20.1..1.....................................................................................................Co nse nt..Ag......e.n.da.....N.eW...B.us.'.ness..._...Ite.m........1..1.._L............................................. REQUEST FOR PROPOSALS RFP # 211048 PROPOSAL DOCUMENTS AND SCOPE OF WORK FOR CUSTODIAL SERVICES FOR THE MUNICIPALITIES OF: BUFFALO GROVE, EVANSTON, GLENCOE, GLENVIEW, GRAYSLAKE, LINCOLNSHIRE, MORTON GROVE, SKOKIE AND GLENVIEW PARK DISTRICT a' w m v kk I Or I e Evanston (7-u) cI I � /girl err cr rre P l ... r G r(f I I'.' i rFJ't elY a/rnGy a' Crrca;rrp�a�ner^d k.dS� 41 F rAP W .d C9 VILLAGE OF GLENVIEW PURCHASING 1225 WAUKEGAN ROAD GLENVIEW, IL 60025 (847) 724-1700 RFP 211048 Due Custodial Services Authorization to Waive Bids and to Request Proposals - 11-J Fire 26 Door Improvement Project .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends authorization to waive bids and requesting proposals for the Fire Station#26 Overhead Door Improvement. ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Budget Impact Fund/Account Budget Notes $30,000 511-4697 Budgeted in F.Y.2011 C.I.P. Overview In 2009,the overhead doors at the front of Fire Station#26 were raised to a height of 13'6"to accommodate department ladder equipment. The current project seeks to raise the rear doors at the same location allowing fire equipment to pull through rather than back into the garage bays at this Fire Station. This project will also allow for the equipment to exit the building through the rear doors should the front doors fail to open. Prior Actions At the 11/7/2011 Board meeting the Board authorized bidding this project. The bid opening was on 11/23/2011.We received no bids for this project. We contacted all nine bidders who attended the mandatory walk through and questioned them as to why they did not bid. Several of the bidders were either unable to get pricing information in time to submit the bid or had thought the bid was due the week of 11/28/2011. Anticipated Future Board Actions Award of Contract Attachments Trustee Liaison Staff Contact Trustee Stein Brett Robinson,Public Works M.on.daY>............December ..5......20.1..1.....................................................................................................Consent ..Agenda: .....New ...Business ..._...Item ........1..1.-J............................................ Certificate of Initial Acceptance and Approval: Bajwa 11-K Property .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview The improvements for the project have been completed and approval of the Certificate is recommended. Attachments Certificate.PDF Trustee Liaison Staff Contact Dick K Kuenkler,Public Works M.on.daY>............December ..5......20.1..1.....................................................................................................Consent ..Agenda: .....New ...Business ..._...Item ........1..1..K......................................... VILLAGE Or BUFFALO GROVE" CERTIFICATE OF INITIAL ACCEPTANCE AND APPROVAL i i SUBMIT COMPLETED FORM ALONG WITH ONE MYLAR AND TWO SETS OF "AS-BUILT" PLANS. ALL INFORMATION MUST SE TYPED, Part of Lot 5. Document 891499 Book 1405 i SUBDIVISION of Records A.198 Lake County IL DEVELOPER Porminder Balwa j ;2-5 j I UNIT NO, LOCATION 2 Weiland Road Buffalo Grove, IL � Dedicated Public Right of Way(If anvil; i Name From to Length Width i i i Description of Public Improvements: Installation of a sanitary sewer extension. Description of Private Improvements: Installation of a sanitary service and water service and connection for the above address. One-Year Maintenance Guarantee: Type of Security Cash Identification i DESIGN ENGINEER'S CERTIFICATION To the best of my knowledge and belief, the construction of the improvements described above h v been completed In accordance with the approved plans and specifications, and items indicated-:0�'1`} he����ti�\� Final Punch List dated Not Applicable which was� Qd.YtyM`• ��iyl rya r i. Dick Kuenkier P.E. have been completed. _060069 ' Sri i REM,: 1 EREDOeV44,I,:- ` Enjin4es Signature &Seal ,. FI�U aEER y i �rEfr U F _ OWNER'S/DEVELOPE 'S CERTIFICATION All improvements have been completed and are hereby presented for initial Acceptance and Conveyance to the Village of Buffalo Grove. I also herewith acknowledge my responsibility to provide a one-year Guarantee to cover workmanship, materials, and maintenance for all Improvements referred to herein. The undersigned Owner does hereby convey and deliver to the Village of Buffalo Grove the foregoing listed public improvements and does hereby covenant that said improvements are free of all encumbrances and does hereby warrant and will defend the same against the claims and demands of all persons, Owner's Signature i i Page 1 of 2 MUNICIPAL INSPECTOR'S CERTIFICATION I/we hereby certify that I/we have regularly inspected the above described unit(s) of the above described Subdivision during the progress of construction and to the best of my/our knowledge, the work has been completed in conformance with the approved plans and specifications. Date M icipallnspector Date Municipal Inspector VILLAGE ENGINEER'S CERTIFICATION I hereby certify that the Division of Engineering Services has reviewed the above described unit(s) of the above described Subdivision and find them in conformance with the applicable Village ordinances, codes, and ree ents 11 /l Date Village Engineer Affele— PUBLIC WORK'S CERTIFICATION I hereby certify that the Department of Public Works has inspected all public improvements described above and find them in proper condition for acceptance for maintena e this Department. Date DfreArPof t s VILLAGE MANAGER'S CERTIFICATION I hereby certify that all applicable Village ordinances, codes, and special agreements have been complied with by the Owner of the above described Subdivision. Date Village Manager ACCEPTANCE OF PUBLIC IMPROVEMENTS The Village of Buffalo Grove does hereby approve and accept for ownership the above described public improvements subject to the one-year Guarantee by the Developer covering all materials, workmanship, and maintenance. Village Board of Trustees Action Date Page No. Date Village President Page 2 of 2 2011 Buffalo Grove Days Financial Report 11-L .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval of the 2011 Buffalo Grove Days financial report. Overview Attached to this memorandum is the financial report summarizing all revenues and expenditures for the 2011 Buffalo Grove Days event. All event charges, excluding village payroll and related departmental operating expenses,have been processed and paid through the committee budget line item. This report should be considered final although there may be certain expenditures that have not yet been received. Any future receipts or expenditures of a significant amount will be reported as an amendment to this report. Total event revenue was $248,041. This represents a decrease of$5,817 from 2010 revenues. The revenue from contributions was $4,783 less than the previous year. The Chamber of Commerce is responsible for soliciting and collecting contributions and is compensated for their time and expense through a fixed percentage of the total collections. The primary source of revenue is generated by the carnival. The weather is always a significant variable in the success of the carnival. Continuing with previous years,the weather cooperated and as a result carnival income totaled $220,085, a decrease of.11 percent or $242 from last year. Total event expenditures totaled $287,573. This figure represents a decrease of$4,003 or 1.4 percent from 2011. The committee was challenged, and succeeded, to produce a high quality event in light of limited resources this year due to budget constraints. The largest expenditures are for carnival fees that are paid on a percentage of the revenue generated by the amusement company. The net cost of providing the event was $39,532 vs. $37,717 last year. The approved budget for FY 2011 was $39,000. The attached analysis presents a year-to-year comparison of sources and uses of funds and a detailed analysis of revenues and expenditures. Attachments 2011.pdf Trustee Liaison Staff Contact Trustee Sussman Scott D Anderson,Finance&GS M.on.daY>............December ..5......20.1..1.....................................................................................................Consent ..Agenda: .....New ...Business ..._...Item ........1..1..L........................................... WLIAGE OF W11 pW III IlFAN1.0 r TO: DANE C. BRAGG FROM: SCOTT D. ANDERSON SUBJECT: BUFFALO GROVE DAYS FINANCIAL REPORT DATE: 12/1/2011 CC: KATIE SKIBBE ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Attached to this memorandum is the financial report summarizing all revenues and expenditures for the 2011 Buffalo Grove Days event.All event charges, excluding village payroll and related departmental operating expenses, have been processed and paid through the committee budget line item. This report should be considered final although there may be certain expenditures that have not yet been received. Any future receipts or expenditures of a significant amount will be reported as an amendment to this report. Total event revenue was$248,041.This represents a decrease of$5,817 from 2010 revenues.The revenue from contributions was$4,783 less than the previous year.The Chamber of Commerce is responsible for soliciting and collecting contributions and is compensated for their time and expense through a fixed percentage of the total collections.The primary source of revenue is generated by the carnival.The weather is always a significant variable in the success of the carnival. Continuing with previous years, the weather cooperated and as a result carnival income totaled $220,085, a decrease of.11 percent or$242 from last year. Total event expenditures totaled $287,573.This figure represents a decrease of$4,003 or 1.4 percent from 2011.The committee was challenged, and succeeded,to produce a high quality event in light of limited resources this year due to budget constraints.The largest expenditures are for carnival fees that are paid on a percentage of the revenue generated by the amusement company. The net cost of providing the event was$39,532 vs. $37,717 last year.The approved budget for FY 2011 was$39,000. The attached analysis presents a year-to-year comparison of sources and uses of funds and a detailed analysis of revenues and expenditures. Page 1 of 5 Village of Buffalo Grove Buffalo Grove Days-Event Comparison 2011-2010 Revenue/Expenditure Comparison Revenue 2011 2010 CHANGE PERCENTAGE Source: EVENT EVENT CHANGE PARADE/ENTERTAINMENT 12,756.00 17,539.07 (4,783.07) -27.27% DISABILITY/CONTRIBUTIONS PARTICIPANT/VENDOR FEES 7,845.00 7,610.20 234.80 3.09% CRAFT SHOW FEES 6,600.00 7,500.00 (900.00) -12.00% CARNIVAL INCOME 220,085.25 220,327.25 (242.00) -0.11% COMMITTEE SALES/MISC 755.06 881.98 (126.92) -14.39% TOTAL REVENUE 248,041.31 253,858.50 5,817.19 -2.29% EXPENDITURES: ENTERTAINMENT 45,180.03 48,968.59 (3,788.56) -7.74% CARNIVAL FEES 141,291.41 141,355.71 (64.30) -0.05% FIREWORKS 20,000.00 20,000.00 0.00 0.00% PARADE 8,202.18 8,458.38 (256.20) -3.03% EQUIPMENT RENTAL 44,859.50 46,406.50 (1,547.00) -3.33% ALL OTHER EXPENDITURES 28,040.34 26,387.13 1,653.21 6.27% TOTAL EXPENDITURES 287,573.46 291,576.31 4,002.85 -1.37% NET INCOME/(LOSS) 39,532.15 37,717.81 1,814.34 4.81% NET BUDGET DRAW (39,532.15) (37,717.81) (1,814.34) 4.81% Page 2 of 5 Village of Buffalo Grove Buffalo Grove Days-2011 Revenue Donation Revenue Source Amount Category Donations: Alan Schencker 500.00 Parade American Enterprise Bank 500.00 Entertainment Assembled Products 500.00 Fireworks Belmont Leasing Corp. 400.00 Disabilities Buffalo Grove Eye Care Center 100.00 Entertainment Buffalo Restaurant 500.00 Entertainment Charter One 250.00 Kids'Crafts Citizens for Sidney Mathias 100.00 Entertainment Connexion 250.00 Entertainment Dakota K Auto Repair 500.00 Disabilities Dorflers Meat Market 300.00 BBQ Challenge First Midwest Bank 250.00 Entertainment Harris Bank 1,750.00 Entertainment/Fireworks Illinois Bone&Joint Institute 400.00 Disabilities Indeck Energy Services 2,500.00 Entertainment Kovitz,Shifrin,Nesbit 200.00 Carnival Lake&Lakes 500.00 Fireworks Malnati Organization 500.00 Buddy Baseball Merle Norman Cosmetics 100.00 Entertainment Panasonic Factory Solutions 550.00 Buddy Baseball Re/Max Experts 500.00 Entertainment Rotary Club of Buffalo Grove 1,000.00 Disabilities SMS 2,500.00 Entertainment Sunrise Assisted Living 400.00 Disabilities Susan Moore&Associates 100.00 Kids'Crafts The Wealshire/Ponds 400.00 Disabilities Miscellaneous Individual Collections 450.00 Chamber of Commerce Fundraising (3,244.00) Sub-total 12,756.00 Other Revenue Sources: Food Vendors 7,845.00 BBQ Challenge 220.00 Craft Show Fees 6,380.00 Carnival Sales 220,085.25 Glow Necklaces 755.06 Sub-total 235,285.31 Total Revenue 248,041.31 Expenditures Vendor Amount Description Bank Card Services 466.00 Carnival Expenses-Equipment Carnival Expenses 2,920.00 Carnival Expenses North American Midway Amusement 137,905.41 Carnival Expenses Sub Total-Carnival 141,291.41 A Celebration Authority 1,155.00 Entertainment Andy's Prohire 162.00 Entertainment Angela Powell 650.00 Entertainment Barefoot Hawaiian 395.00 Entertainment Bass/Schuler Entertainment 830.00 Entertainment BGIA 600.00 Entertainment BG Jazz Band 350.00 Entertainment BMR4 Jazz Band 600.00 Entertainment Chicago Bears 500.00 Entertainment Page 3 of 5 Chicago Blackhawks 350.00 Entertainment Chicago Bulls 475.00 Entertainment Chuck Field 300.00 Entertainment Cirrus Falcon 550.00 Entertainment Dave Dinaso 300.00 Entertainment Devar Creative, Inc 2,000.00 Entertainment Dueling Pianos 850.00 Entertainment Famous Like You 250.00 Entertainment Farraday 200.00 Entertainment Goodline Coastline 200.00 Entertainment Gone 2 Paradise 3,000.00 Entertainment Good Luck Jane 350.00 Entertainment Infinity 7,220.00 Entertainment Jason Kollum 700.00 Entertainment Jeanine Kahn 125.00 Entertainment Karen Danenberg 668.03 Entertainment Kareoke by Karen 200.00 Entertainment Kids Zone 125.00 Entertainment Krazy Clown Klub 300.00 Entertainment Libby Green Stilts 700.00 Entertainment Margaret Ann Charalab 650.00 Entertainment McNulty Dancers 200.00 Entertainment Mike&Joe 8,550.00 Entertainment Minerva Solano 275.00 Entertainment On the Rocks 450.00 Entertainment Personalities 850.00 Entertainment Pete Kovacevich 600.00 Entertainment Pocket Circus 350.00 Entertainment Randy Bernstein 1,100.00 Entertainment Renee Stahl 300.00 Entertainment Rick Colen 800.00 Entertainment Robert Hirsch 800.00 Entertainment Route 66 650.00 Entertainment Scott Persky 400.00 Entertainment Soul Chasers 650.00 Entertainment Steve Beno 325.00 Entertainment Sunshine&Feel Good Band 200.00 Entertainment Those Funny People 500.00 Entertainment Tripping'Billies 2,250.00 Entertainment Visual Cue 650.00 Entertainment Whitey O'Day 275.00 Entertainment Wolves Charities 250.00 Entertainment Sub Total-Entertainment 45,180.03 American Mobile Staging 7,250.00 Equipment Rental Barricade Lights 1,317.44 Equipment Rental Best Sanitation Service 9,730.00 Equipment Rental Communications Direct 720.00 Equipment Rental Harris Golf Carts 4,535.00 Equipment Rental Indestructo Rental Company 13,109.00 Equipment Rental Pacvan 900.00 Equipment Rental Production Power System 7,298.06 Equipment Rental Sub Total-Equipment Rental 44,859.50 Melrose Pyrotechnics 20,000.00 Fireworks Sub Total-Fireworks 20,000.00 Paddock Publications 775.00 Miscellaneous Expense-Advertising Patch 466.00 Miscellaneous Expense-Advertising Pioneer Press 0.50 Miscellaneous Expense-Advertising First Student Inc. 8,588.00 Miscellaneous Expense-Bus Transportation Identity Sportswear 204.00 Miscellaneous Expense-Committee Shirts Page 4 of 5 Charles Posniak 119.00 Miscellaneous Expense(Reimbursement) Diversified Audio Group 7,900.00 Miscellaneous Expense-Electronics GSF 3,540.00 Miscellaneous Expense-Sanitation Fastsigns 352.12 Miscellaneous Expenses City Subs&Smoothie 500.00 Miscellaneous Expenses Home City Ice 650.00 Miscellaneous Expenses Janee Stempel 148.50 Miscellaneous Expenses Kate Diaz 50.00 Miscellaneous Expenses Paulette Greenberg 707.76 Miscellaneous expenses Eric Gordon 623.68 Miscellaneous Expense-Van Village of Buffalo Grove 2,042.77 Miscellaneous Expense-Fuel Miscellaneous Expense-Food Coupon Brothers Bar-B-Que 50.00 Reimbursement Miscellaneous Expense-Food Coupon Culver's 116.00 Reimbursement Miscellaneous Expense-Food Coupon EsKape Family Entertainment 58.00 Reimbursement Miscellaneous Expense-Food Coupon Lou Malnati's 110.00 Reimbursement Miscellaneous Expense-Food Coupon Oishii Thai 50.00 Reimbursement Miscellaneous Expense-Food Coupon Penguino's Pizza 32.00 Reimbursement Miscellaneous Expense-Food Coupon Sullivan Steakhouse 70.00 Reimbursement Miscellaneous Expense-Food Coupon Village Bar&Grill 44.00 Reimbursement Miscellaneous Expense-Food Coupon Yen Yen 108.00 Reimbursement Bancard Services 500.00 Miscellaneous Expenses Betty Lou Manso 106.26 Miscellaneous Expenses Municipal Marking Dist. 128.75 Miscellaneous Expenses Sub Total-Miscellaneous Expenses 28,040.34 Chain O Lakes Model A Cars 200.00 Parade DuPage Shrine Club 300.00 Parade Johnny Gabor Band 400.00 Parade Medinah Black Horse Troop 700.00 Parade Medinah Car Club 300.00 Parade Medinah Clown Unit 400.00 Parade Medinah Flying Carpets 300.00 Parade Medinah Mini Choppers 375.00 Parade Medinah Motor Corps 400.00 Parade Mighty Mites Awards 432.50 Parade Music Performing Arts 700.00 Parade Northwest Glenbrook Mini Ts 350.00 Parade Rodney Odelson 47.73 Parade Royal Aires Drum&Bugle Corps 700.00 Parade Saint Mary's Band 300.00 Parade Stevenson HS Band 600.00 Parade Tebala Motor Pool 250.00 Parade West Suburban Shrine Club 360.00 Parade Wheeling High School 800.00 Parade Windy City Novelties 286.95 Parade Sub Total-Miscellaneous Expenses Parade 8,202.18 Total Expenditures 287,573.46 Page 5 of 5 Ordinance No. 2011- : Approving a special use for a personal training and fitness facility, 368 Lexington 12-A Drive in the Industrial District 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Recommendation of Action Staff recommends approval of a special use permit to Matthew Kuhlman to operate a personal training and physcial fitness facility at 368 Lexington Drive. Overview Matt Kuhlman is requesting a special use to operate a personal training and physical fitness facility at 368 Lexington Drive in the Buffalo Grove Commerce Center. The property is zoned in the Industrial District, and a special use is required for a recreation use. The proposed location is a space of 2,050 square feet,which is one of 10 tenant spaces in the building at 350-370 Lexington Drive. Amber Music &Dance Studio, 366 Lexington Drive, approved as a special use in 2008, adjoins the proposed space. The Plan Commission conducted a public hearing on November 16, 2011 and voted 6 to 0 to recommend approval of the special use. The draft ordinance and exhibits and minutes of the Plan Commission hearing are attached. Attachments Location Map_366-368.pdf Ord&exhibits_The Sweatshop_special use_368 Lexington Dr_l 1-30-2011.pdf Plan Comm minutes-draft—Nov 16,2011.pdf Trustee Liaison Staff Contact Trustee Sussman Robert E Pfeil,Planning M.on.daY>............December ..5......> 20.1..1.....................................................................................................Ordinances ...and ...Resolutions ..._...Item ........1.2.A............................................................ Location Map: �Q 3 5 0 - 370 Lexington Dr ScaLl le iFeet w 9 eo ,zo JO 10 70 90 Map prepared by the Division of Planning Services,11/01/2011 g 1 . H AS 368 Lexington Dr , N f- 366 Lexi ng on Dr 1.. D 0 u I ." � u . 333 330 ..`l 300 11/30/2011 ORDINANCE NO. 2011 - AN ORDINANCE APPROVING A SPECIAL USE IN THE INDUSTRIAL DISTRICT VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS Matthew Kuhlman The Sweatshop LLC 368 Lexington Drive Buffalo Grove Commerce Center WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, the real property legally described in EXHIBIT A ("Property") attached hereto is zoned in the Industrial District pursuant to Village Ordinance No. 83-32; and, WHEREAS, F.S.G.B., LLC is the owner of the Property; and, WHEREAS, Matthew Kuhlman is the sole member of the The Sweatshop LLC, an Illinois limited liability company, and is the operator of the business known as The Sweatshop; and, WHEREAS, Matthew Kuhlman (hereinafter referred to as the "Petitioner") proposes to lease a tenant space of 2,050 square feet in the building (overall area of approximately 24,620 square feet)on the Property commonly known as 368 Lexington Drive forthe purpose of operating a personal training and physical fitness facility; and, WHEREAS, said personal training and physical fitness facility requires approval as a special use in the Industrial District; and, WHEREAS,the proposed facility would be developed and operated in accordance with and pursuant to the following exhibits: EXHIBIT A Legal Description EXHIBIT B Petitioner's Acceptance and Agreement concerning special use 2 EXHIBIT C Letter dated October 18, 2011 from Matthew Kuhlman EXHIBIT D Narrative concerning parking and traffic circulation (one page, not dated) EXHIBIT E Plat of survey (8 % x 11 inches, not dated) EXHIBIT F Building plan with tenant spaces delineated (8 % x 11 inches, not dated) WHEREAS, notice of the public hearing concerning the petition for approval of the special use was given and the public hearing was held by the Buffalo Grove Plan Commission; and, WHEREAS, the Plan Commission held a public hearing on November 16, 2011 and determined that the criteria for a special use as set forth in Section 17.28.040 of the Village's Zoning Ordinance have been met and development of the Property as proposed would be compatible with adjacent properties; and, WHEREAS, the President and Board of Trustees after due and careful consideration have concluded that the development of the Property on the terms and conditions herein set forth would enable the Village to control development of the area and would serve the best interests of the Village. NOW,THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. This ordinance is made pursuant to and in accordance with the Village's Zoning Ordinance, Development Ordinance and the Village's Home Rule powers.The preceding Whereas clauses are hereby made a part of this Ordinance. Section 2. The Corporate Authorities hereby adopt a proper, valid and binding ordinance approving a special use for operation of a personal training and physical fitness facility pursuant to EXHIBITS C. D, E and F for the Property legally described in EXHIBIT attached hereto, subject to the following conditions: A. The special use zoning approval does not become effective until Matthew Kuhlman executes a lease for the tenant space at 368 Lexington Drive, and provides a copy of said fully executed lease to the Village. B. If said fully executed lease is not provided to the Village by December 19, 2011, the Village may, in its sole discretion, void the special use approval. 3 C. The special use is granted to Matthew Kuhlman and does not run with the land and is not assignable. D. The Petitioner shall submit the executed Petitioner's Acceptance and Agreement attached hereto and incorporated herein as Exhibit B by December 19, 2011. E. The facility shall be used for individual and group personal training and physical fitness activities as represented in the exhibits hereto and testimony presented by the Petitioner. The facility shall not be used for large group activities, including but not limited to, competitions. F. The Petitioner and Owner shall monitor traffic circulation and parking on the Property and take appropriate measures, as approved bythe Village,to ensure the safety of pedestrians using the facility. G. The Village may, in its sole discretion, require modifications of the traffic management procedures for the facility if the Village determines that said modifications are necessary to ensure efficient traffic circulation and safe pedestrian movement. H. Improvements required by the Buffalo Grove Fire Department shall be completed prior to issuance of a certificate of occupancy for the facility. Section 3. This Ordinance shall be in full force and effect upon the submittal of the fully executed lease and the executed Petitioner's Acceptance and Agreement as set forth in Section 2 of this Ordinance. This Ordinance shall not be codified. AYES: NAYS: ABSENT: PASSED: APPROVED: ATTEST: APPROVED: Village Clerk JEFFREY S. BRAIMAN, Village President 4 EXHIBIT A Legal Description The Sweatshop 368 Lexington Drive Buffalo Grove Commerce Center SUB ECT PROPERT LEGAL DESCRIPTION: Lot 32 in the Buffalo Grove Commerce Center,Unit 213, being a subdivision of part of the southwest quarter of Section 34,Township 43 North, Range 11 East of the Third Principal Meridian (excepting there from the west 600.00 feet as measured at right angles to west line thereof) in Lake County, Illinois. SUB ECT PROPERT COMMON DESCRIPTION: 368 Lexington Drive, Buffalo Grove, IL PIN: 15 34 302 038 5 EXHIBIT B Matthew Kuhlman The Sweatshop LLC 368 Lexington Drive Buffalo Grove Commerce Center Petitioner Acceptance and Agreement concerning special use ordinance Matthew Kuhlman does hereby accept and agrees to abide by and be bound byeach of the terms, conditions and limitations set forth in Ordinance No. 2011— duly passed and approved by the Village of Buffalo Grove, IL granting the special use set forth in said Ordinance. Matthew Kuhlman acknowledges that he has read and understands all of the terms and provisions of said Buffalo Grove Ordinance No. 2011— ,and does hereby acknowledge and consent to each and all of the provisions, restrictions, and conditions of said Ordinance. Matthew Kuhlman The undersigned Owner acknowledges that it has read and understands all of the terms and provisions of said Buffalo Grove Ordinance No. 2011— . Owner, F.S.G.B., LLC By: EXHIBIT C ,f _ _ R My name is Matt Kuhlman, I am the owner, operator, and currently the only employee of The Sweatshop. The Sweatshop is the most affordable, effective, and fun way to workout. We offer both personal training and bootcamp classes for all ages and all levels of physical fitness. Our specialty and primary objective is to help our clients lose weight to prevent and alleviate health risks including diabetes, obesity, and heart disease, and also to feel better about themselves. We train everyone, but our typical client is female between the ages of 18- 55, and is focused on weight loss and body fat reduction. We are a little different than "traditional" personal training facilities. With us, you will never need an appointment and you're never running late. Within the hours of operation, I am always here ready and wafting to give you the best workout of your life. Whether your goal Is weight loss, strength, toning, or stamina,your workout will always be specifically tailored to your own goals, abilities and limitations. Our training style is completely unique as no two workouts are ever the same. When you wails in the doors of The Sweatshop, you will never know what to expect. Boredom is not an option with us... We are an extremely fun and friendly workout community with over 50 active clients. Training sessions are typically in small groups. Our equipment includes: dumbbells, bosu balls, treadmills, medicine balls, steppers, etc... Matt Kuhlman NASM-CPT { EXHIBIT D Parking observations 350-370 Lexington Drive Property The property has more than ample parking for the zoned use—currently 74 spaces with usage during peak times 9AM -SPM still allowing special meeting parking as required.We have observed usage of less than 60%of total spaces with the current occupancy.We have not received any parking complaints except for the occasional overnight parking or drive lane blockage (typically stalled vehicle). We also have two drive lane access points for ease of entry and exit. The hours of operation for the proposed special use are outside the normal business hours of operation for the current tenants; namely From ownerships standpoint we have no objection to the use and would not have supported this request if we had any concerns relative to the operation and well being of other tenants and our future leasing ability. G 9'vi�i�\ t07 'IV E f €" t€�{� ��PO f i n w IvJI& oEv e 1,;Aw._ �Uiv >t'.. EXHIBIT E � � d."5'ia tl 54Drd,nlF �v'LL. S"��4�w����,�C' �6" fl��a�it�Q,rt.W�.«�w.. �.w...w� ✓.....mm'mxwxrvrvwmwn o ....,,,�..,.,n. trts co :1ii roV ��� 0 'r F u_'s a rtn u ra ANO A 14 rhSr f 1 it LEGI LOT 5 Irm's�r') t.Rd99 fl � Id U „3 I 43 NC dq ANOL o e CO-F 11115111 —,:1� ,yp. IDEN y�. N R �a� .. ._ uatvs i r Mi,_�r PAT COUP 171sraroJ H sr YH f y?sd�e�h'" r�nn�:. BAN" 0 C7F A „a.psuwv,ry,nas�sC%Ysl•wa _... AU f ' A DATF f p W'b.a�l'U"Hp t "' P'06[al, [ 4➢!V r� d YkY _.. ,..._.... s,fY6r ,,,.e'aNttp(( M"A"w<.Md4W%.._{ ....... �49pIC (xtc dY ,. 6"dlJlfa4,°1�lSYY' WYw d'MR n y01, r ' bN4C`A iUlp �� l..f414Vkf IMO.£�FCJ4E AtM Y 7aX/2 pSu"�9` pp F a3 n erY CA5 Mor��rswwaw rw�mMuo.mm w `� /`"G�b Vwr`.. .,,,. ?�d ,'7"f�al�_C;9,"p EXHIBIT F 368 Lexington Drive Lexington Tech Center Buffalo Grove, Illinois 6009 I FTT-1-1-1 71 -771TTTFF7171771 �i 2,050 s.£available FFFFF. ffR t pf►tCt �fi`C€ gttfCE � ( t�Fr�t _,50-370 Lexi lon Dhve Notes: Layout, Dimensions, Locations and Quantities, etc. are all subject to verification and Final Review. Plan is for Information purposes only. Owner assumes no Liability for the information shown. Plan Commission Regular Meeting—November 16, 20II SPECIAL USE FOR A RECREATION AT 368 LEXINGTON DRIVE IN THE INDUSTRIAL DISTRICT Moved by Commissioner Weinstein, seconded by Commissioner Stark to recommend approval to the Village Board of the petition for a Special Use for a recreation facility in the Industrial District for the property located at 368 Lexington Drive. Chairman Smith called for a vote on the motion and the vote was as follows: AYES: Bocek, Khan, Stark, Weinstein, Johnson, Smith NAYS: None ABSENT: Cohn, Myer ABSTAIN: None The motion passed 6 to 0. DRAFT PUBLIC HEARING BUFFALO GROVE PLAN COMMISSION November 16, 2011 Special Use for a recreation facility at 368 Lexington Drive In the Industrial District Chairman Smith called the hearing to order at 7:30 pm in the Village Council Chambers, Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, Illinois. Chairman Smith read the Notice of Public Hearing as published I the Buffalo Grove Daily Herald, explained the procedure to be followed for the public hearing, and swore in all persons who wished to give testimony. Commissioners present: Chairman Smith Ms. Bocek Mr. Khan Mr. Stark Mr. Weinstein Ms. Johnson Commissioners absent: Mr. Cohn Ms. Myer Also present: Mr. Matt Kuhlman, The Sweatshop, LLC Mr. Frank Schwab, FSGB, LLC Ms. Beverly Sussman, Village Trustee Mr. Andrew Stein, Village Trustee Mr. Mike Terson, Village Trustee Mr. Robert Pfeil, Village Planner The following exhibits were presented by the petitioner at the public hearing: Exhibit 1: Memo from Robert Pfeil to the Plan Commission dated November 11, 2011 Mr. Kuhlman stated he is petitioning for a special use permit at 368 Lexington Drive. He stated he is a personal trainer and runs a group personal training fitness program. He stated presented he is open Monday through Friday from 8:00 am to 8:00 pm and on the weekends from 9:00 am to 2:00 pm. the maximum number of occupants is usually is about 15-20. On average there are about 3-5 people per time. He stated they do individual personal training, group training and also weight loss classes as well. Commissioner Weinstein noted there are criteria for special use that need to be addressed. Plan Commission minutes—Public Hearing—November 16, 2011 —Page 1 of 3 Mr. Kuhlman noted his business does serve the public health, safety, morals, comfort and general welfare as the focus is definitely on general health and obesity and he trains people from ages 7 to 77. He stated he has children fighting obesity, adults with weight concerns and seniors fighting osteoporosis and arthritis. Mr. Kuhlman also stated the access points of the location have no problem and are definitely appropriate and in harmony with the district within the location. Thirdly, he noted his business is definitely not injurious to the other property owners in the vicinity. Mr. Schwab addressed the fourth criteria noting the facility is 2,050 square feet and is less than 10% of the building and will not adversely affect parking as they have excess parking. The daytime and evening parking counts have been gone over and as a property owner he has a vested interest in making sure they do not have an adverse use near the other tenants nor to the ability to rent. Commissioner Weinstein asked in terms of the 15-20 people that would be coming to the facility, what time period that would occur. Mr. Kuhlman stated that would be between 5:00 pm and 7:00 pm on weekday nights. Commissioner Weinstein noted he presumes at that time there is very little other parking being used and there is no issue at that time of day. Mr. Schwab stated they have done the counts before. He stated they have one other special use which is Amber Music and Dance which is the only other parking element that would be at that time of day. Commissioner Weinstein asked if there is any particular reason that this facility is needed in this building as opposed to a building that might not need a special use permit such as in a general business in a strip center or other area. Mr. Kuhlman stated after much searching throughout the Buffalo Grove area and the surrounding suburbs he came across this place and the actual location is epicenter to where most of his clients live and the inside warehouse and office space are definitely what he is looking for to accommodate his business. Chairman Smith noted that criteria six has been adequately addressed in the discussion. Commissioner Stark asked if the building is fully leased now. Mr. Schwab stated he has one vacancy in the entire building. Commissioner Stark asked where Amber Music and Dance was located. Mr. Schwab noted it is adjacent to the proposed use. Plan Commission minutes—Public Hearing—November 16, 2011 —Page 2 of 3 Commissioner Stark asked where Mr. Kuhlman's business is currently located. Mr. Kuhlman stated at 355 Hastings Drive which is in the same area. Commissioner Stark asked if people just come and go during sessions. Mr. Kuhlman noted no appointments are needed and he is there 8-10 hours per day and people come in whenever they want. He noted it is based on a monthly membership fee. Commissioner Stark asked how many employees there are. Mr. Kuhlman stated he is the only one there. Commissioner Stark asked if there would be loud booming music. Mr. Kuhlman stated there would definitely be music but it would not impede any surrounding businesses. Commissioner Bocek asked what the other uses in the building are. Mr. Schwab noted there is a distribution facility, a sign company, three contractors and Panosh catering which has very little traffic going in there. Trustee Sussman asked if Mr. Kuhlman was a certified personal trainer. Mr. Kuhlman stated yes. There being no further comments or questions from anyone else present, Chairman Smith closed the public hearing at 7:45 pm Respectfully submitted, Fay Rubin, Recording Secretary APPROVED BY: ERIC SMITH, Chair Plan Commission minutes—Public Hearing—November 16, 2011 —Page 3 of 3 ' Ordinance No. 2011- : An Ordinance for the Levy and Collection of Taxes for the Fiscal Year 12-B Commencing on the 1st Day of January, 2012 and Ending on the 31st Day of December, 2012 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Budget Impact Fund/Account Budget Notes Overview Attached is the Village's 2011 (Payable 2012)Property Tax Levy Ordinance for consideration by the President and Board of Trustees. The proposed levy will be extended against all assessed and equalized real property for collection in calendar 2012. Total property taxes levied at this time are $14,401,796 a$10,000 decrease from the 2010 levy. Attachments 2011 Tax Levy Ordinance.pdf 2011 Tax Levy Ordinance-Cover Letter.pdf Trustee Liaison Staff Contact Trustee Berman Scott D Anderson,Finance&GS M.on.daY>............December ..5......> 20.1..1.....................................................................................................Ordinances ...and ...Resolutions ...._...Item ........1.2.B............................................................ ORDINANCE NO.2011- AN ORDINANCE FOR THE LEVY AND COLLECTION OF TAXES FOR THE FISCAL YEAR COMMENCING ON THE 1ST DAY OF JANUARY,2012 AND ENDING ON THE 31ST DAY OF DECEMBER,2012 BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, ILLINOIS,A HOME-RULE MUNICIPALITY: SECTION 1. There is hereby levied upon all the taxable property within the corporate limits of said Village of Buffalo Grove, Counties of Cook and Lake, State of Illinois, the total sum of Fourteen Million Four Hundred One Thousand Seven Hundred Ninety-Six Dollars ($14,401,796.00)for the following specific purposes and for the fiscal year commencing January 1,2012 and ending December 31,2012. SECTION 2. General Corporate Tax. A tax is hereby imposed for the General Corporate purposes in this Village in the amount of Seven Million Five Hundred Thirty Thousand One Hundred Dollars ($7,530,100.00) spread equally over the value, as assessed and equalized by the Department of Revenue of all the taxable property within the corporate limits therein. SECTION 3. Illinois Municipal Retirement Fund Tax. A further tax is hereby imposed for the purpose of Village retirement in this Village in the amount of Eight Hundred Thirty-Nine Thousand Seven Hundred Ninety-Four Dollars ($839,794.00) spread equally over the value, as assessed and equalized by the Department of Revenue of all taxable property therein, all in accordance with the provisions of Chapter 40, Section 5/7-171 of the Illinois Pension Code. SECTION 4. Social Security Fund. A further tax is hereby imposed for the purpose of Village retirement in this Village in the amount of Seven Hundred Twenty-Nine Thousand Six Hundred Eleven Dollars ($729,611.00) spread equally over the value, as assessed and equalized by the Department of Revenue of all property therein, all in accordance with the provisions of Chapter 40,Section 5/21-110& 110.1 of the Illinois Pension Code. SECTION 5. Police Pension Fund.A further tax is hereby imposed for the purpose of continuing to provide a Police Pension Fund in this Village in the amount of Two Million One Hundred Fifty-Nine Thousand Eight Hundred Thirty- Eight Dollars ($2,159,838.00) spread equally over the value, as assessed and equalized by the Department of Revenue of all the taxable property therein all in accordance with the provision of Chapter 40, Section 5/3-125 of the Illinois Pension Code. SECTION 6. Firefighter's Pension Fund. A further tax is hereby imposed for the purpose of continuing to provide a Firemen's Pension Fund in this Village in the amount of Two Million Three Thousand Seven Hundred Fifty-Seven Dollars ($2,003,757.00) spread equally over the value, as assessed and equalized by the Department of Revenue of all the taxable property therein, all in accordance with the provisions of Chapter 40, Section 5/4-118 of the Illinois Pension Code. SECTION 7. Corporate Purpose General Obligation Bonds-Series 2010-A. A further tax is hereby imposed for the retirement of Corporate Purpose General Obligation Bonds, bond principal and interest, in the amount of Seven Hundred Twenty-Five Thousand Four Hundred Twenty-Five Dollars ($725,425.00) spread equally over the value, assessed and equalized by the Department of Revenue of all taxable property therein, all in accordance with Chapter 65,Section 5/8-4-25 of the Illinois Municipal Code and by adoption of Ordinance No.2010-023. SECTION 8. Corporate Purpose General Obligation Bonds-Series 2010-B. A further tax is hereby imposed for the retirement of Corporate Purpose General Obligation Bonds, bond principal and interest, in the amount of Eighty- Eight Thousand Two Hundred Sixty-Three Dollars ($88,263.00) spread equally over the value, assessed and equalized by the Department of Revenue of all taxable property therein,all in accordance with Chapter 65, Section 5/8-4-25 of the Illinois Municipal Code and by adoption of Ordinance No.2010-023. SECTION 9. Corporate Purpose General Obligation Bonds-Series 2003. A further tax is hereby imposed for the retirement of Corporate Purpose General Obligation Bonds, bond principal and interest, in the amount of Three Hundred Twenty-Five Thousand Eight Dollars ($325,008.00) spread equally over the value, assessed and equalized by the Department of Revenue of all taxable property therein, all in accordance with Chapter 65, Section 5/8-4-25 of the Illinois Municipal Code and by adoption of Ordinance No.2003-023. SECTION 10.A recapitulation of the foregoing levied funds is as follows: LEVIED FUNDS General Corporate $ 7,530,100.00 Illinois Municipal Retirement Fund 839,794.00 Social Security Fund 729,611.00 Police Pension Fund 2,159,838.00 Firefighter's Pension Fund 2,003,757.00 Facilities Development Debt Service-Series 2010-A 725,425.00 Facilities Development Debt Service-Series 2010-B 88,263.00 Facilities Development Debt Service-Series 2003 325,008.00 Grand Total Tax Levy $14,401,796.00 SECTION 11. The Village Clerk is hereby authorized to file a copy of this Ordinance, duly certified, along with any statutory representations or certifications, with the County Clerk of Cook County, Illinois, and the County Clerk of Lake County, Illinois,within the time limit prescribed by law. SECTION 12. If any item or portion of this Ordinance is for any reason held invalid,such decision shall not affect the validity of the remaining portion of such item or the remaining portion of this Ordinance. SECTION 13. Detailed Appropriations by line item for the fiscal year commencing on the 1st day of January 2012 and ending on the 31st day of December 2012, along with corresponding levy by Fund are attached as Exhibit "A" to this Ordinance. SECTION 14. That this Ordinance shall be in full force and effect from and after its passage and approval. This Ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED this day of 2011. APPROVED this day of 12011. Village President ATTEST: Village Clerk V1111 IlluA,,GE OFIMIXF1,"W�L0 GROVE TO: DAN E C. BRAGGY ,w FROM: SCOTT D. ANDERSON SUBJECT: PROPERTY TAX LEVY ORDINANCE CALENDAR 2012 DATE: 12/1/2011 Attached is the Village's Calendar 2012 Property Tax Levy Ordinance for consideration by the President and Board of Trustees. The proposed levy will be extended against all assessed and equalized real property for collection in calendar 2012. Total property taxes levied at this time are $14,401,796 a $10,000 decrease from the 2010 levy. The 2010 levy, net of abatements adopted in December 2010 is in the process of final collection in both Cook and Lake Counties. The estimated tax base that the levy will be extended against is estimated to be $1,685,395,748, and compares to a final 2010 valuation of$1,774,100,787, a decrease of$88,705,039 or 5 percent. The total property tax base for the 2010 levy decreased by 6.5 percent. Components of the decrease included a Lake County decrease of 5.16 percent and Cook County decrease of 10.63 percent. Over the last ten years, Cook County growth has averaged annual growth of 5.6 percent while Lake County's ten-year average is 4.5 percent. The graph below illustrates the ten year change. Equalized Assessed Valuation 2,000,000,000 1,800,000,000 1,600,000,000 1,400,000,000 1,200,000,000 — � 1,000,000,000 y� i 800,000,000 600,000,000 ,. 400,000,000 200,000,000 p .. 2003 2004 2005 2006 2007 2008 2009 2010 2011 WCook ViTotal w Lake The proposed levy will be extended in both Cook and Lake County based on the percentage values calculated by the Illinois Department of Revenue. These percentages fluctuate annually and are meant to properly allocate the tax burden between the two counties. The 2011 allocations were 23.08 percent for Cook County and 76.92 percent for Lake. For next year's tax levy, a .05 percent shift in allocation from Cook to Lake County will occur. Based on these allocations, as certified by the IDOR, the gross weighted tax levy extended per $100 equalized assessed value would equal $.8545, which compares to an initial tax levy rate of $.7998 for 2010. The following charts show the pre- Page 1 of 6 abatement tax levies amounts over the last three years. Total Gross Tax Levy 12,000,000 10,000,000 8,000,000 6,000,000 2,000,000 The next chart isa year to year comparison of tax rates fmr each county. Gross Tax Rate 0.88 0.86 0.84 0.82 0.80 0.78 0.76 These are estimated rates based on gross dollar levies prior to any abatement or collection adjustments as well as forecast levels of assessed valuation.The increase in rates is driven entirely by declining property values. Any increase in assessed equalized valuation above the estimate used in developing this levy will have the positive effect of lowering the final extension rates. If all properties increase or decrease the same percentage relative to each other there will be no change in the amount of property taxes paid individually tnthe Village during calendar 2012 for the Village portion of the levy.The chart below provides the detail behind the levy request. Page 2vfo Estimated Distribution of 2011 Property Tax Cook County Cook Lake County Lake Total 2011 Total 2010 Levy Prior to Tax Abatement Consideration Levy* County Levy* County Levy Request Levy Request Rate Rate With Estimated Assessed Valuation 23.08% (1) 76.92% (1) 100.00% 100.00% Tax Levies: Corporate 509,577.15 0.1324 1,698,296.11 0.1306 2,207,873.26 2,183,505.34 Street and Bridge 162,501.82 0.0422 541,578.85 0.0416 704,080.67 696,309.85 Street Lighting 55,094.20 0.0143 183,615.51 0.0141 238,709.71 236,075.11 Police Protection 122,180.51 0.0318 407,197.78 0.0313 529,378.29 523,535.63 Fire Protection 873,686.25 0.2271 2,911,782.78 0.2239 3,785,469.03 3,743,689.46 ESDA 2,915.04 0.0008 9,715.11 0.0007 12,630.15 12,660.18 Crossing Guard 11,992.11 0.0031 39,966.78 0.0031 51,958.89 51,385.43 Sub-Total:Corporate 1,737,947.08 0.4517 5,792,152.92 0.4453 7,530,100.00 7,447,161.00 IMRF/Social Security 362,218.67 0.0941 1,207,186.33 0.0928 1,569,405.00 1,546,972.00 Arboretum Golf Course(Series 2002B) 0.00 0.0000 0.00 0.0000 0.00 145,740.00 Corp. Purpose Bonds Facilities(2003) 75,011.85 0.0195 249,996.15 0.0192 325,008.00 324,005.00 Corp. Purpose Bonds Facilities(2010A) 167,428.09 0.0435 557,996.91 0.0429 725,425.00 742,825.00 Corp. Purpose Bonds Facilities(2010B) 20,371.10 0.0053 67,891.90 0.0052 88,263.00 88,263.00 Police Pension 498,490.61 0.1296 1,661,347.39 0.1277 2,159,838.00 2,145,917.00 Fire Pension 462,467.12 0.1202 1,541,289.88 0.1185 2,003,757.00 1,970,913.00 Total 3,323,934.52 0.8639 11,077,861.48 0.8517 14,401,796.00 14,411,796.00 The Property Tax Levies: In calculating the specific request for the combined Corporate Tax Levy, the following individual tax categories are included: • Corporate • Crossing Guard • Street Lighting • Police Protection • Fire Protection • ESDA The amount requested for 2011 is based on maintaining levy ceilings that do not exceed rates imposed on non-Home-Rule agencies for the specific levies as well as continuing to utilize inflationary growth values identified as the Municipal Cost Index (MCI) applied to the previous year's levy request. The MCI is a blended index that factors for the Consumer Price Index, Producer Price Index, and other relevant inflationary indices applied to how municipalities traditionally acquire goods and services. The combined Corporate Tax Levy requested for extension totals$7,530,100, for the above individual categories. This compares to the 2010 gross levy request of $7,447,161 and final extension of $7,414,210, changes equal to ($82,939/1.1 percent) and ($115,890/1.6 percent), respectively. The reason for the variance in the levy request and final extension is due to the fact the property taxes were over extended for the 2009 levy and under extended for the subsequent year to catch up. This pattern of under and over extension is perpetual as Cook County is always a year behind its adjustment to the IDOR ratio. Pension Levies: Four pension or Special Purpose levies will be extended as required by the Illinois Pension Code. They are for: Page 3 of 6 1. Illinois Municipal Retirement Fund 2. Social Security 3. Police Pension Fund 4. Fire Pension Fund The IMRF L evy was developed based on salary projections for calendar 2012 for all participating employees other than those employed in the enterprise funds. Projected salaries of water, sewer and golf course employees are deducted from the gross salary and wage projections because pension obligations are accounted for within those funds as operational expenses rather than as part of the extension of a tax levy. The calendar 2012 employer payroll contribution rate totals 13.02 percent of qualifying salary, an increase from the 2011 rate of 12.92 percent. The funding level for IMRF remained virtually unchanged due to improved equity returns. Combined with investment performance, salary growth has been below what the actuary assumes for wage progression. To minimize spikes, IMRF uses a five year rolling average to calculate fund performance in order to smooth out peaks and valleys in returns. By statute, a minimum investment return must be earned, if not, the employer must make up that difference. There is a general wage increase of 2% proposed in the 2012 budget. Any final funding deficiency will be made up with interest income and Corporate Fund operating transfers as authorized under current Corporate Fund Balance policy rather than through an increase over the levy proposal. Similar to the IMRF Levy the Social Security levy was developed based on salary projections for calendar 2012 for all participating employees other than those employed in the enterprise funds. The calendar 2012 employer payroll contribution rate totals 6.2 percent of qualifying salary for Social Security and 1.45 percent for Medicare. The Police Pension Fund levy has been calculated by an independent actuary based on an actuarial review of the Fund and its membership as of December 31, 2010. The Municipal Compliance Report for the Fund has been completed and was presented to the President and Board of Trustees on November 7, 2011. The presentation of the Report is a requirement of the Pension Code and must precede the adoption of an annual tax levy. Likewise, the Fire Pension Fund levy has been calculated by the actuary as of December 31, 2010, following the same criterion employed for the Police Pension Fund. The Municipal Compliance Report for the Fund was also completed and is also part of this packet, as presented to the President and Board of Trustees as of November 7, 2011. As part of their pension oversight activities, the Illinois Division of Insurance provides a recommended levy for local fire and police pension funds. Due to legislative amendments and the inability of the state to implement programming changes to capture the change, no recommended tax levy was provided by the IDOI. Page 4 of 6 The Village continued to utilize an independent actuary to review the funds for the purpose of calculating a levy. One change to the actuarial assumption was made for the 2011 Levy. The interest rate assumption was reduced from 7.5 percent to 7.0 percent. The change is expected to reflect the more likely scenario of investment returns over the foreseeable future. There may be a need to revisit the assumption again over the next several years to potentially drop the assumption by another half a percent. The actuarial reports were provided to the individual pension funds and the amount requested to be levied was approved by the Police and Firefighters' Pension Boards. The levies requested for the four pension programs total $5,733,000 versus $5,663,802 levied resulting in an increase of$69,198 or a 1.2 percent increase. Debt Service Levies:The debt levies to be considered are for the following issues and purposes: • Corporate Purpose Bonds-Series 2010A: refunding the Village's Series 2001A, 2001B funding for facilities improvements at the Arboretum Golf Club. • Corporate Purpose Bonds-Series 2010B: funding for village-wide drainage improvements. • Corporate Purpose Bonds-Series 2003: funding infrastructure commitments for street and highway design and construction. The total amount levied is $1,138,696 versus $1,300,833 for the 2010 levy, a decrease of$162,137 or 12.62 percent. Abatements adopted for credit against the 2010 debt service levies totaled $200,000. It is anticipated that abatements will be presented for consideration after additional analysis of all levies is undertaken prior to December 31, 2011. Consideration will be based on an analysis of debt service fund balance, operating reserves, transfers from operations, and alternative funding sources, especially from water and sewer as well as golf rates and fees. Tax Abatements: Any property tax levy can be reduced up to 100% of the original request prior to the final extension of taxes. As stated, complete and/or partial abatements will be presented on December 191"for the debt service levies. Truth-in-Taxation: The Act establishing Truth-in-Taxation requires that notice and a hearing be conducted if the proposed tax levies for Corporate and Special Purpose Tax Levies exceed the prior year's extension by 5% or more. That determination was made and entered into the public record on Monday, November 7, 2011. At that time, it was determined that the 5%threshold would not be exceeded and therefore, a formal hearing would be not be required. As for the primary obligations under Truth In Taxation, the proposed levies for Corporate and Special Purpose levies total $13,263,100 compared to the final 2010 extension plus adopted abatements of $13,088,805, an increase of 1.3 percent. Information regarding Truth-in-Taxation is attached. The Corporate Authorities, within the parameters of the Act, have made the appropriate levy determination. The following charts provide both a ten year analysis of the levies for truth in taxation calculations and for the full tax levy. Page 5 of 6 Components of Tax Levy-Truth in Taxation 14,000,000 excluding debt service 12,000,00010,000,000 _. _.. 8,000,000 _• —•• -• _ I Fire Pension 6,000,000 Ld Police Pension u IMRF/FICA 4,000,000 (Corporate 2,000,000 0 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 Components of Tax Levy-Total Levy 16,000,000 14,000,000 12,000,000 _.. Debt Service 10,000,000 Fire Pension 8,000,000 _.. Police Pension 6,000,000 _ _ IMRF/FICA I 4,000,000 _ _ _ _.. W Corporate 2,000,000 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 Conclusion: The 2011 Property Tax Levy as proposed does not contemplate any new taxes or levies. The only change is that the Social Security Levy is segregated from the IMRF Levy. The final levy as adopted will be reviewed for abatement opportunities, several of which will be processed before calendar year-end. In that abatements can be filed nearly to the time of final tax extension, the review process can be extended into the overall budgetary process in order to determine if excess funds exist to reduce the final local tax burden. Page 6 of 6 Resolution No. 2011- : Adopting the Fiscal 2012 (January 1 - December 31, 2012) Budget For the Village of 12-C Buffalo Grove .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval of the FY 2012 budget totalling$59 million,with a Corporate Fund budgeted expense of $33.5 million. The proposed budget is balanced and includes 228 full-time and 92-part-time employees. The 2012 budget's core values are : strategy,efficiency,culture and technology. A series of operational,capital and strategic goals are included within the budget document and will form the basis of the 2012 work plan. Overview Attached,please find a Resolution for consideration by the President and Board of Trustees formally adopting the Village's FY 2012 Budget. The Budget was presented to the President and Board of Trustees on November 21, 2011 as part of the Regular Meeting of that evening. Additional documentation and responses to inquiries have been provided to the Board under separate cover. At this time the document is in its final version. Once the budget has been approved by the Village Board,the Village Manager will publish the final budget in electronic and hard copy formats. The adoption of the Appropriation Ordinance will complete the budget development cycle for the fiscal period. To view the budget in its entirety,please click the link below: http://www.vbg.org/2012budget Next Steps Remaining steps in the FY 2012 budget cycle are as follows: • December 8, 2011 -Publish legal notice re: Public Hearing on FY 2012 Appropriation Ordinance • December 19, 2011 -Appropriation Ordinance Public Hearing and adoption of Ordinance. Attachments Budget Adoption Resolution.pdf Management Letter FY 2012.pdf Trustee Liaison Staff Contact Trustee Berman Scott D Anderson,Finance&GS M.on.daY>............December ..5......> 20.1..1.....................................................................................................Ordinances ...and ...Resolutions ..._...Item ........1.2.C............................................................ RESOLUTION NO.2011- ADOPTING THE FISCAL 2012(JANUARY 1-DECEMBER 31,2012)BUDGET FOR THE VILLAGE OF BUFFALO GROVE WHEREAS,the Fiscal Year 2012 Budget has been prepared and submitted for the review and consideration by the President and Board of Trustees of the Village of Buffalo Grove;and WHEREAS,the review and consideration of the document occurred atthe Regular Meeting of the President and Board of Trustees of November 21,2011; and WHEREAS,pending any final review of changes to,or supplemental reports on,various elements of the Budget content,the document can be considered for adoption. NOW,THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE,COOK AND LAKE COUNTIES, ILLINOIS that: SECTION 1. The FY 2012 Budget of the Village of Buffalo Grove be adopted after consideration of any changes and reports as requested by the President and Board of Trustees up to and through December 5,2011. SECTION 2. Upon adoption of the Budget,authority is given to the Village Manager to place the document in final form for distribution. AYES: NAYES: ABSENT: PASSED: 2011. APPROVED: 2011. Village President ATTEST: Village Clerk M N GE IENrs LE,TT'EI£ TO THE CORPORATE AUTHORITIES OF THE VILLAGE OF BUFFALO GROVE,ILLINOI November 18, 2011 Honorable President Jeffrey S. Braiman and Board of Trustees: It is my pleasure to submit to the Village Board the proposed budget for the Village of Buffalo Grove for the Fiscal Year ending December 31, 2012. Primarily due to the efficiency initiatives undertaken in the prior year, the Village will enter 2012 with a balanced operating budget while maintaining essential services to its residents. While the Village's revenue profile remains stagnant in the current economy, a continued strong financial position permits the Village to maintain predictable levels of service. The proposed budget reflects a continued commitment to maintaining sufficient reserves to cover the Village's operating needs, meet long-term financial goals and plan for the growth and development of the Village. The 2012 Village Budget continues the evolution of many of the 2011 initiatives including in-depth analysis of organizational processes,personnel, services and long-term liability management. During the past year, Village staff has prepared and discussed several long-term financial variables with the Village Board including operating revenue and expense projections, water and sewer utility capital reinvestment, leveraging the organization's buying power for goods and services, increasing efficiency and reducing unnecessary or redundant processes. Many of these initiatives involve the deployment of new technologies to improve and maximize work flows, reduce overall costs of delivering essential services, automate processes and further develop the Village's multiple high-quality communication modalities. Working together, the Village Board and staff have been able to accomplish several elements of longer-term goals related to proactively managing the organization's service delivery model and balance sheet. The fruits of these efforts are reflected in the attached budget which is both lean and highly- focused on the service expectations of our diverse residents and businesses. The Village has benefited from a history of sound financial planning and current initiatives focus more specifically on organizational efficiency, maintaining a stable tax environment, rehabilitating infrastructure and stimulating new development and redevelopment. Village staff members have worked diligently to provide for a balanced ViI Ige I bill * I iRy I' 1[11)1) I.r7 lluv II d 6 I3[Iff iIo7 ,;]ov , I L ("oo"Sc) VIoo 6 (,Sj, /) tax structure with no new taxes proposed, a steady ad valorem tax rate for the forthcoming year and appropriate public safety, infrastructure and general services. The 2012 budget represents a significant enhancement to prior budget preparation and documentation. The draft budget follows the Government Finance Officers Association (GFOA) standards for Distinguished Budget Presentation, a guide designed to provide for enhanced transparency, alignment of budget objectives with long-term planning efforts and enhanced supporting data upon which sound financial decisions can be made. Staff is very proud of this reformatted and enhanced document and believes that it will provide a more readily accessible and understandable picture of the Village's financial plan for residents, staff and elected officials. The entire budget will also be published electronically with PDF bookmarks for the upcoming year, an improvement for those searching for information within the document. STRATEGIC PLANNING AND MANAGEMENT' The Village will continue its commitment to strategic planning and management in 2012. During 2011, executive leadership completed the Certificate in Strategic Management (CSM) program. Currently, staff is developing a scope for the development of a full- scale strategic plan to be completed largely in-house. It is anticipated that the strategic planning effort will include all levels of the organization, from elected officials to line staff. The timeline of the strategic planning process is designed to yield a fully- developed goals strategy in concert with the 2013 budget, with the ongoing development of performance metrics as part of a three-year initiative to improve organizational performance. For 2012, the following core values have guided the development of the budget, as a function of the Villages vision and mission: Strategy, Efficiency, Culture and Technology. These core values are reflected throughout this document. A more detailed analysis of the strategic initiatives can be found in the Section 4: Executive Summary and Section S: Corporate Fund Summary and Detail sections. In addition, each of the departmental goals is tied to the Village's core values and includes performance measures which form the basis of the 2012 work plan. GENERAL OPERATION The Village's 2012 outlook focuses specifically on maintaining current levels of service with capital investments precisely targeted in the most needed areas, such as sidewalk, street and facility repairs that have been delayed for multiple years. Within the area of general operations, staffing levels are projected to remain level from 2011, although the Voluntary Separation Incentive (VSI) program has reduced the overall full-time position count from 234 to 228 during 2011. It is anticipated that some of the vacant positions, specifically in the Fire Department, will be filled in the first quarter of 2012. The ViI Ige I bill * I iRy I' 1[11)1) I.r7 lluv II d 6 I3[Iff iIo7 ,;]ov , I L ("oo"Sc) VIoo 6 (,Sj, /) implementation of the Tier II wage classification, combined with Tier 11 pensions, will moderate future wage and benefit costs for the Village. Village staff continues to explore energy efficiency initiatives where appropriate, with the Village Campus facilities undergoing lighting upgrades in 2011, as well as HVAC upgrades to improve efficiency in the Police Department. Window replacement is scheduled to occur at the Police Department in 2012, along with energy efficient lighting upgrades at Police and Fire stations, limited carpet replacement at various facilities and domicile improvements at fire stations. For 2012, no significant service modifications are anticipated. The Village will continue its efforts to deploy new technologies that permit the conduct of Village business via the web, acceptance of credit/debit forms of payment and automation of processes. The purpose of these initiatives is three-fold: 1) to improve the services available to residents and those conducting business with the Village, 2) to reduce dual entry and streamline processes, thereby reducing costs, and 3) to improve internal controls over the Village's numerous financial transactions. To that end, the upgrade of financial software will be a major thrust of technology enhancement in 2012, with the accounts receivable, accounts payable, cash receipting and utility billing modules scheduled for implementation. Based on the capabilities of the selected software, additional modules related to timekeeping and procurement may be deployed, but at a later date. Economic development activities for 2012 will continue to be modified and targeted to the areas of greatest potential success. The Village continues to be hampered in its economic development efforts by a generally tepid but slowly improving expansion of retailers in the metro area and extraordinary asking prices for strategic development/redevelopment tracts. Continued emphasis will be placed on the Milwaukee Avenue and Dundee Road corridors as these areas contain the largest and most desirable tracts. For the coming year, staff proposes to address these corridors comprehensively, including strategies for annexation and incentives for multiple sites along the Milwaukee Avenue corridor and the design of redevelopment concepts for currently vacant and underutilized sites in the Dundee Road corridor. The recent closure of Prestige Auto Leasing leaves the Village absent any automobile dealerships, which has historically represented a significant revenue source for general operations. In addition, the further extension of the post-closure permit application for the Land & Lakes site leaves this redevelopment tract in a state of suspense in terms of economic development activity. While golf operations have not yet fully recovered from the economic downturn, revenue and expenses for both the Arboretum and Buffalo Grove courses have improved significantly in 2011. Continued efforts to increase round play and revenue per round will be imperative to close the funding gap at these facilities in the coming year. In addition, the Village will consider lease negotiations or extensions for the food service operations at both courses in 2012. Overall, cost containment and aggressive marketing strategies will be the primary focus in this area for the foreseeable future. ViI Ige IlrIII * FiRy I' 1[11)1) I.r7 lluv I I d 6 I3[Iff;IIo7 ,;]ov , I L ("oo"Sc) aIoo 6 (,Sj, /)y`.,��) r,ar7r'7 Corporate Fund Revenues FY 2012 Corporate Fund revenue is expected to increase slightly by $145,908, or 0.45 percent, over 2011 budget and to increase $73,664, or 0.23 percent from 2011 estimated actual. Total Corporate Fund revenues for 2012 are estimated at $33,507,100. Within the Corporate Fund tax revenue source profile, state and home rule sales tax returns are projected to increase two percent from 2011 estimated actual, income tax is projected to continue its steady decline since 2009 with a 2012 decrease of 8.6 percent from 2011 estimated actual, and utility use taxes for natural gas and electric are expected to remain level. Building revenues and fees are anticipated to remain strong with a 19 percent projected increase over 2011, equating to a total of $900,000 in permit and inspection fees. This revenue has remained strong in recent years with existing facility expansions, relocations and residential remodeling in light of declining new home starts. Other Corporate Fund revenues of note include the prepared food and beverage tax, which accounts for 2.5 percent of the operating revenue and is steadily increasing at a rate of 2.5 percent and the real estate transfer tax, which is slowly recovering from the 2008 residential housing meltdown at a projected rate of increase of five percent for 2012, for a net revenue of $500,000. The ad valorem (property tax) levy is discussed in further detail within this correspondence and within Section 4: Executive Overview. The Corporate Fund revenue projections included in the 2012 budget are consistent with the five-year projections presented to the Village Board on July 18, 2011, with 0.58 percent variation from overall projection. Additional information concerning revenue projections and trends may be reviewed in Section 4: Executive Overview. Corporate Fund Expenditures The Village has been diligent in monitoring operating expenses and has budgeted its expenses wisely. Corporate Fund actual expenditure as a percentage of budget for 2009 and 2010 was 91.4 and 99.6 percent, respectively, and is expected to finish at 97.9 percent for 2011. The 2012 Corporate Fund budget will remain steady at $33.43 million ($74,657 net increase year-over-year), including planned personnel wages and benefits, increased commodity costs and general increases in the cost of operations. The compromised revenue scenario of recent years has necessitated an innovative approach to balancing the budget. Village staff has instituted a series of key strategies to control expenditures in 2012, including the following assumptions: 1. Replacement reserve contributions are approached on a pay-as-you-go basis, excess fund balance and better-than-expected financial performance establish the vehicle for reserve funding, reviewed on an annual cycle; 2. Village staff will continue to seek ways to reduce aggregate personnel expenses, carefully assessing all vacant positions, evaluating organizational efficiencies and recommending policies that maintain a competitive wage and benefit program; 3. An across-the-board 2.0 percent wage increase is factored in to salaries for the 2012 fiscal year. In addition, it is recommended that the Village Board review a 1.0 percent merit pool mid-year 2012 based upon financial performance; 4. Golf operating deficits have decreased substantially, estimated at $60,000 for 2011 and breakeven for 2012. Staff will continue to monitor revenue and expense ViI Ige IlrIII * FiRy I' 1[11)p I.r7 lluv I I d 6 I3[IMIIo7 "]ov , I L (7'oo"Sc) aIoo 6 ("Sj' /)1' r c) }("o'9 performance in this enterprise unit to minimize reliance on general operating revenues; 5. Certain capital projects will utilize reserve funds in order to expedite project completion; and 6. Budget compliance will be a significant issue for Village management in 2012, ensuring that reduced or flat line-item growth can continue, if possible. Fund Balance The Village of Buffalo Grove utilizes an adopted fund balance policy to provide for an unreserved, undesignated fund balance. As a home rule municipality, the Village is not subject to state-mandated fund reserve policies. The corporate fund reserve policy was decreased in 2010 from 35 percent to 25 percent of the subsequent year's budget (less pension transfers), or approximately three months of operating expenditures. The Village's fund balance policy is structured to provide sufficient cash-flow as necessary and sound fiscal management has permitted the continuation of essential services without significant financial impact during the economic downturn. The Village's proactive fund management has been cited by Standard & Poor's and Moody's Investor Services as a key factor in maintaining a AAA bond rating. For 2012, an unreserved, undesignated fund balance of $7.3 million is required to maintain sufficient operating cash within the Corporate Fund. Unreserved, undesignated fund balance is projected to be $10.4 million, or 35 percent of the 2012 budget, less pension transfers as of December 31, 2012. The proposed budget does not anticipate the use of unreserved fund balance for general operations. Use of fund balance is proposed for non-operating funds and for capital expenditures, including the computer replacement reserve, capital projects-streets, the Motor Fuel Tax Fund and the Water and Sanitary Sewerage Fund. ECONOMIC AND POLITICAL C1f,1MATE: Area unemployment rates have remained steadily high since peaking in early 2010. Cook County current unemployment is consistently greater than 10 percent, while Lake County unemployment has ranked between a low of 7.8 percent in May, 2011 to the current 9.0 percent rate, with an annual peak of 10.8 percent in February, 2011. Other economic factors, as evidenced in the Village's revenue profile, remain moderately improved but weak in trend performance. The real estate transfer tax and sales taxes have not been able to rebound to pre-2008 levels. As a unit of local government, there is a significant lag between private-sector market adjustments and public-sector revenue impacts. Perhaps the best indicator of the economy at the present time is the relatively flat-to-slightly increasing revenue curve projected for the Village, indicating that the real estate and consumer goods markets have reached their weakest points and, for the time being, are stable. The 2012 budget anticipates corporate investment returns of 0.75 percent, exclusive of pensions. The Village has maintained an aggressive portfolio with regard to liquidity, holding as much as 60 percent of investments in short-term funds and in anticipation of a future investment rate increase. Given the volatility of state shared revenues, it is ViI Ige IlrIII * FiRy I' 1[11)p I.r7 lluv I I d 6 I3[Iff;IIo7 ,,]ov , I L ("oo"Sc) aIoo 6 (,Sj, /)1' r c) r,ar7r'7 imperative that sufficient cash be held in short-term investments, which ultimately reduces the Village's investment yields. Pension performance has rebounded to a degree better than expected, with the Police and Fire pensions earning 9.42 and 8.52 percent returns, respectively, for the period ending December 31, 2010. This contrasts to substantial market losses exceeding $5.2 million for the combined funds in 2008. Politically, the Village continues to struggle with threats to its state shared revenue sources, including Motor Fuel Tax, State Income Tax and Personal Property Replacement Tax. As of this writing, the Illinois General Assembly is considering a bill to reduce municipal shares of PPRT proceeds for the purpose of funding administrative salaries for superintendents of regional offices of education. As the State's financial condition remains compromised, the Village is both narrowly focused and strategic in defending challenges to its shared revenues. COMPREHENSIVE BUDGET' All Fund Revenue, Expense and Fund Balance The Village relies heavily on state shared revenues. Eighty-seven percent of Corporate Fund expenditures are financed with a variety of tax revenues including property, replacement, state income and sales, local use and other miscellaneous taxes. The total budget will decrease 1 percent, or $596,000, from 2011. Capital projects will decrease from 12.6 percent to 10.1 percent of the total budget for the upcoming year,primarily due to completion of previously committed projects in the new fiscal year. The following table provides a summary of all funds. 12/31/12 Fund Revenue& Other Sources Corporate Fund $33,507,100 Special Revenue Funds 3,512,820 Debt Service Funds 1,138,756 Capital Project Funds 1,146,946 Enterprise Funds 11,659,679 Permanent/Pension Funds 8,206,176 Total $59,171,477 Balance Sheet Considerations The Village issued two bond series in 2010, a $5,160,000 general obligation refunding series and a $2,600,000 general obligation series for drainage system improvements. The Village continues to take an aggressive approach to managing debt, having retired $1,055,000 in debt obligations in FY 2011. For 2012, the Village will retire an additional $920,000 on the Series 2003, Series 2010-A and Series 2010-B issues. By year-end 2012, the Village will have outstanding debt totaling $6,280,000 with all current debt maturing no later than 2025. An analysis of debt options to clear backlogged street projects will be presented to the Village Board for consideration in 2012. ViI Ige IlrIII * FiRy I' 1[11)1) I.r7 lluv I I d 6 I3[Iff;IIo7 ,;]ov , I L ("oo"Sc) aIoo 6 (,Sj, /)y`.,��) r,ar7r'7 The Village's ability to fund long term depreciation for capital facilities and equipment has been dependent on budget surpluses in recent years and will continue in 2012. At this time, it is anticipated that a reserve allocation from surplus in the amount of $700,000 will occur in 2011 and an additional $72,451 reserve allocation is planned for surplus in 2012. STRATEGIC INITIATIVES: The Village made significant progress in 2011 toward restructuring its operations, communications and technology platforms. Efforts in 2012 will continue with the development of minimal capital improvement projects for the upcoming year with funds allocated to specific high-priority projects and programs deemed essential for ongoing operations. Specific strategic initiatives for 2012 include: 1. Street, Sidewalk and Bike Path Maintenance. A total of $2.025 million is allocated for resurfacing, sidewalk repair and maintenance and bike path maintenance projects for the year. 2. Dundee Road Streetscape Improvements. In accordance with the Dundee Road Streetscape Plan, pedestrian accessibility and sidewalk/bike path infill projects totaling $101,013 are planned for 2012. 3. Raupp Boulevard Bridge Reconstruction. Funds are designated for design services for the bridge replacement. Total project cost is estimated at $835,000, with $688,000 eligible for reimbursement under the Highway Bridge Replacement and Rehabilitation Program. 4. Sanitary Sewer Lift Station Repairs. The Village continues to work with the Metropolitan Water Reclamation District to affect repairs to aging lift stations in the Cook County portion of the Village. For 2012, $300,000 is designated for emergency repairs and generator improvements. 5. Arlington Heights Road Water Main Replacement. This project, totaling $980,000, is under construction and will be completed in 2012. A total of $275,000 is budgeted for final payment and will be paid from the Water and Sewer Fund. 6. Pump House No. 7 Deep Well Project. Consistent with long-term plans to provide for sufficient emergency water supply, the $454,000 balance of this $1,470,000 project is budgeted from the Water and Sewer Fund to finish the Village's fourth deep well. The Village Board approved the award of a design contract for this project on October 4, 2010. 7. Pump House Repairs/Security Improvements. Various projects totaling $600,000 are planned at the Village's pump houses to improve security of the potable water supply and other improvements identified in the 2008 system study. The completion of this project is subject to available funds in the Water and Sewer Fund. 8. Financial System Software Upgrade. It is proposed to continue with the selection of a financial management software system, with emphasis on adding point-of-sale debit/credit card capabilities, online billing services and a comprehensive budget development module. The expenditure for this software will occur in 2011, with implementation scheduled for 2012 and 2013. ViI Ige IlrIII * FiRy I' 1[11)1) I.r7 lluv I I d 6 I3[Iff;IIo7 ,;]ov , I L ("oo"Sc) aIoo 6 9. Weiland Road / Lake Cook Road Improvements. As the phase one study continues on this project, $234,054 is earmarked to complete engineering. Funding allocations for project construction by Lake and Cook counties are not finalized at this time. 10. Board Strategic Planning. Funds have been included in the budget to provide for strategic planning activities with the Board and Village personnel. 11. Communications Initiatives. Several communications initiatives are planned for 2012, including: a. Development of "App" Presence. For 2012, staff will be exploring the development of a mobile device "app" in concert with area governmental agencies. Staff will first garner support for a multi-agency deployment, standards for communications and a cost projection to develop and maintain this modality. b. Communications Handbook. A guide for effective and consistent Village communications will be developed. c. Redesigned Budget Document. Staff undertook a comprehensive review of the budget document and prepared the 2012 budget as a communications, strategic management and reporting device, with a goal of achieving a GFOA Distinguished Budget Presentation Award in 2012. Further review and enhancement will occur in preparation for the 2013 financial plan. d. Redesigned Monthly Management Report. As a component of the strategic planning and performance measures, an updated and streamlined monthly management report will be developed. e. Upgrade to BGTV Server Software. Staff will implement the conversion of the BGTV programming software to allow easy-access and deployment of programming. As such, Village departments will be able to develop programming more frequently and communicate initiatives to Village residents. The Public Service Center expansion project will remain deferred until at least 2014. ENTERPRISE ACTIVITIES: Water and Sewerage Utility No changes to the water and storm sewer rate structure are proposed for 2012. The water rate will remain at $2.40 per 1,000 gallons consumed and the sewer rate will remain at $0.60 per 1,000 gallons consumed. Staff will review water rates, projections and future rate strategies with the Board mid-year. FEES,SALES&USE TAXES AND THE PROPERTY TAX LEVY: The following rate/tax amendments are proposed in the FY 2012 budget: Property Tax Levy The 2012 tax levy includes fully funded Fire, Police and IMRF pension allocations as well as funding for general operations and debt service, for a total corporate levy of$14.4 ViI Ige IlrIII * FiRy I' 1[11)1) I.r7 lluv I I d 6 I3[IffiIIo7 "]ov , I L ("'oo"Sc) aIoo 6 ("Sj' /) }("o'9 million. Of the total levy request, $1,138,696 will be used to service debt on the Series 2003, Series 2010-A and Series 2010-B bonds. The total dollars levied in 2012 will decrease versus 2011 based on the final levy approved by the Village Board. Given projected equalized assessed valuation for Cook and Lake Counties, it is anticipated that the ad valorem tax rate would increase 6.3 cents per $100 of assessed valuation. It should be noted that the entire levy increase is attributable to a decline in the assessed value of property. No additional fee, rate or tax amendments are proposed for the year. PERSONNEL FACTORS: Staffing Personnel levels have decreased significantly in 2011 as a result of the Village's Voluntary Separation Incentive (VSI) program, with 228 full-time positions and 92 part- time positions included in the budget. It is anticipated that personnel levels will vary throughout the year and may average less than the budgeted amount due to planned retirements, reorganization and the second planned voluntary separation incentive program. Wages It is desirable that the Village provide for a wage enhancement in 2012 in order to maintain a competitive environment for talented individuals. As noted in the Corporate Fund Expenditure strategy, a 2.0 percent general wage increase has been included in the salaries of full-time and part-time personnel. An additional 1.0 percent merit pool is recommended for review by the Village Board mid-year. The Village has been unable to provide for salary progression for those employees moving through the salary ranges since 2009. It is further proposed to include a five percent average salary increase for those employees who were frozen in range in 2009, exclusive of any pay range adjustments as a result of the 2010 Position Classification and Compensation Plan or general wage increases. The salary progression component of the compensation plan is important to retention efforts and has created a significant gap for the Village's shorter- tenured employees. As proposed in 2011, the reduction in the Village's total personnel is the catalyst to make salary progression for all employees possible. The Village will undertake a wage reopener with IAFF Local 3177 concerning wage increases for represented firefighter/paramedic and lieutenant positions in February, 2012. As the outcome of this contract re-opener is unknown, no additional funds beyond the previously approved general wage increase (3.0 percent, effective December 31, 2010, 3.5 percent, effective December 31, 2011) have been earmarked in the budget for wages associated with these positions. The budget also reflects a phase-out of the deferred compensation program for senior management employees. The current contribution made by the Village to employees of up to five percent of gross earnings will be contributed at a rate of 33.3 percent in 2012 and will be eliminated in 2013. ViI Ige IlrIII * FiRy I' 1[11)1) I.r7 lluv I I d 6 I3[Iff;IIo7 ,;]ov , I L ("oo"Sc) aIoo 6 Training It remains a high priority to provide necessary training and professional development for Village personnel, both in terms of providing for a well-rounded workforce and to develop the next generation of leaders within the organization. To that end, the budget includes training and professional development for employees based on operational needs. In addition, out-of-state travel has been budgeted to provide such travel where no other options exist to obtain sufficient training. When utilizing out-of-state travel, the Village Manager must first approve the training based on established criteria. In addition, the Village will pay up to $100 for travel-related transportation, with the balance of the travel expense being the responsibility of the employee. Employee Health &Wellness For 2012, the Village will implement the recommendations of staff and the Employee Health and Wellness Committee to join the Intergovernmental Personnel Benefits Cooperative (IPBC) with network access provided through Blue Cross Blue Shield of Illinois. The Village's re-association with Il'BC represents a significant step to provide balance and predictability to the Village's self-funded health plan, with the incorporation of a nine percent fund reserve mandated by the cooperative. For 2012, various premium changes will take effect, including an increase in employee percentage of premium contribution, the introduction of the HMO Illinois network product and re-pricing strategies to reflect the level of service of each of the three network options. For additional information on the health plan changes, please review Appendix C: Human Resources. Acknowledgements: The development of an annual budget is both a monumental and rewarding task, reflecting the contributions of the entire organization. This year's reprogramming of the budget has been a tall order and I cannot overemphasize my gratitude to the entire Village staff for their diligence and perseverance in improving this important financial tool. Many thanks to Director of Finance Scott Anderson, Assistant Finance Director Katie Skibbe and Assistant to the Village Manager Lewa Niemotka for their contribution in creating the budget document. Grateful appreciation is extended to Ghida Neukirch, Deputy Village Manager, Greg Boysen, Director of Public Works, Fire Chief Terrence Vavra, Police Chief Steve Balinski, Arthur Malinowski, Director of Human Resources, Carmen Molinaro, Director of Golf, Nidhi Vaid, Associate Planner, LeConte Lewis, Payroll Specialist and Village Clerk Jan Sirabian for their cooperation, responsiveness and ability to get the job done. Finally, the Village Board deserves sincere appreciation for their stewardship over Village finances and planning for the Village's future. Respectfully, �i'4 Dane Bragg, Village Manager ViI Ige IlrIII * FiRy I' 1[11)1) I.r7 lluv I I d 6 I3[Iff;IIo7 ,;]ov , I L ("oo"Sc) aIoo 6 Reject & Waive Bids for Golf Cart Leases at the Arboretum 14-A Club and Buffalo Grove Golf Club .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends rejecting all Golf Cart Lease bids,waive bids and seek authorization to negotiate cart leases for both Arboretum Golf and Buffalo Grove Golf Club. Staff is interested in pursuing options in securing leases for golf carts that financially could benefit the Village. Overview On October 3, 2011,the Village Board authorized staff to issue an Authorization to Solicit Bids for golf cart leases for the Arboretum Golf Club and Buffalo Grove Golf Club. Bids were opened on Tuesday, October 25, 2011. The Village received three bids as depicted on the attached spreadsheet. It is recommended that the Board reject the bids,and authorize a bid waiver thereby allowing staff to negotiate with each prospective contractor to secure a financially acceptable and improved lease package which will best serve the Village. Attached are the recommended specifications for a six year lease for golf carts at each course. The lease for the existing golf carts at BGGC and AGC is five years and ends on 12/31/2011. The Village currently leases Yamaha carts at both golf courses. The Village pays 21.5%at Buffalo Grove for gas carts and 26.10%at the Arboretum Club for electric carts;the percent is the rental paid to the contractor. Following are highlights of the attached specifications: 1. Specifications are for a six year lease for each course; 2. A total of 85 four wheel electric powered cards are recommended for the Arboretum Club and 65 for Buffalo Grove Golf Club; 3. Cars shall be 2012 production models; 4. The lease proposal should include provisions of golf car maintenance by the vendor for the duration for the lease; and 5. The Village responsibilities for the term of the lease would include a)rotation of cars;b)washing and cleaning of cars; c) repairs for abnormal damage; and d) securing cards when not in use. Using the 2011 actual revenue projections for golf cart rentals,the acceptance of the low bids received for the next golf cart lease would have cost the Village an additional $30,145 in lease payments for the year. This amounts to an additional expenditure of more than$175,000 to the Village in the six year term of the next contract proposed. Staff recommends negotiating with prospective contractors in order to obtain better costs than the bids reflect. Realizing that the manufacturing cost of golf carts is higher and that industry wide revenues are lower, staff expects that the lease cost might increase slightly. A recommendation and proposed contract would be presented to the Village Board for final consideration. Anticipated Future Board Actions A contract for consideration would be forthcoming to the Village Board in the first quarter,2012. Attachments Golf Cart Leases Bid Results 10-2011.pdf cart bid 2011.PDF Trustee Liaison Staff Contact Trustee Ottenheimer Carmen A Molinaro,Golf M.on.daY>............December ..5......> 20.1..1.....................................................................................................Ne W...B.us.'.ness..._...Ite.m........1.4._A................................................................................................................................... GOLF CART LEASE BID RESULTS October, 2011 Cart costs reflected as a percentage of rental paid to the contractor. The bids reflect gas cart leases for Arboretum and electric cart leases for Buffalo Grove. Arboretum Buffalo Grove EZ Go Textron RXV model gas 26% -- TXT model gas 25% -- EZGO Textron RXV model gas electric -- 47% TXT model gas electric -- 46% Nadler Club Car Precedent model gas 34.70% -- same if combined with Arbo. 38.80% -- Nadler Club Car Precedent model electric -- 42.50% same if combined with BGGC -- 38.80% Yamaha Drive model gas 36.40% -- Yamaha Drive model electric -- 46% Notice to Bidders The Board of Trustees,the Village of Buffalo Grove, Illinois (hereinafter referred to as the Owner) will receive bids for Golf Cart leases for their Arboretum Club,located at 401 Half Day Road, Buffalo Grove, Illinois, as well as Buffalo Grove Golf Club,located at 48 Raupp Boulevard, Buffalo Grove, Illinois,until 2:00 p.m.local time,Tuesday,the 25th day of October, 2011,at the Village offices, 50 Raupp Boulevard, Buffalo Grove, Illinois 60089. Bids will be publicly opened and read at the time noted above. Beginning October 5th, 2011,specifications may be obtained at the office of the Director of Golf Operations,48 Raupp Boulevard, Buffalo Grove, Illinois, 60089 between the hours of 8:00 a.m.and 6:00 p.m. The Owner reserves the right to reject any and all bids,to waive any informalities in bidding, or accept the bid that, in his opinion,will serve his best interests. Janet M. Sirabian Village Clerk Village of Buffalo Grove Village of Buffalo Grove SPECIFICATIONS FOR A SIX YEAR LEASE ARBORETUM GOLF CLUB INTENT: It is the intent of these specifications to describe the equipment,terms,and conditions of our six year lease contract for the furnishing of golf cars and service to the Village of Buffalo Grove in accordance with these specifications. GENERAL TERMS: The golf cars furnished shall be unused current 2012 production models. These specifications shall be construed as a minimum. Should the manufacturer's current published data or specifications exceed these,they shall be considered minimum and furnished. GOLF CARS: Eighty-five (85) four wheel electric powered cars, each with the following items: 1. Bumpers and side body protection 2. Scuff guards 3. Sweater basket 4. Score card and pencil holder 5. Four cup drink holders 6. Numbers and custom club logos on each car 7. Choice of interior and exterior colors,if available 8. Canopy top 9. Information holders 10. Fold down windshields 11. Sand bottle divot repair kit 12. Wheel covers 13. Club protector 14. Accent stripes GOLF CAR MAINTENANCE: All lease proposals shall include provision of golf car maintenance by the Vendor for the duration of the lease. Golf car maintenance shall include: 1. Provision for parts and labor on golf cars 2. Weekly maintenance service 3. No-charge emergency service 4. Winter reconditioning and service,including winter storage of all cars 5. Normal wear and tear repairs at no charge 6. Provisions for four (4) mounted spare tires 7. Provision for flat tire repair service INSURANCE: Lessor agrees to furnish,at its own expense,bodily injury and property liability insurance with a minimum of$500,000 combined single limit as a result of any one occurrence for the use,operation,and maintenance of leased golf cars. Said insurance shall name as additional insured Lessee, and a certificate thereof shall be filed with Lessee. Lessor shall carry adequate physical damage coverage for said cars. VILLAGE RESPONSIBILITIES: During the term of the lease the Village shall be responsible for the following: 1. Proper rotation of cars 2. Washing and cleaning of cars 3. Repairs for abnormal damage 4. Securing cars when not in use OTHER PROVISIONS: Golf cars will not be accepted unless all specifications as agreed on are met at the time of delivery. The Village of Buffalo Grove reserves the right to reject any and all bids,to waive any and all irregularities in a bid, and to accept that bid which,in its judgment is to the best advantage of the Village. If Vendor has more than one model, please submit a bid for each model. Village of Buffalo Grove SPECIFICATIONS FOR A SIX YEAR LEASE BUFFALO GROVE GOLF CLUB INTENT: It is the intent of these specifications to describe the equipment,terms,and conditions of our six year lease contract for the furnishing of golf cars and service to the Village of Buffalo Grove in accordance with these specifications. GENERAL TERMS: The golf cars furnished shall be unused current 2012 production models. These specifications shall be construed as a minimum. Should the manufacturer's current published data or specifications exceed these,they shall be considered minimum and furnished. GOLF CARS: Sixty-five (65) four wheel gas powered cars,each with the following items: 15. Bumpers and side body protection 16. Scuff guards 17. Sweater basket 18. Score card and pencil holder 19. Four cup drink holders 20. Numbers and custom club logos on each car 21. Choice of interior and exterior colors,if available 22. Canopy top 23. Information holders 24. Fold down windshields 25. Wheel covers 26. Club protector 27. Accent stripes GOLF CAR MAINTENANCE: All lease proposals shall include provision of golf car maintenance by the Vendor for the duration of the lease. Golf car maintenance shall include: 8. Provision for parts and labor on golf cars 9. Weekly maintenance service 10. No-charge emergency service 11. Winter reconditioning and service,including winter storage of all cars 12. Normal wear and tear repairs at no charge 13. Provisions for four (4) mounted spare tires 14. Provision for flat tire repair service INSURANCE: Lessor agrees to furnish,at its own expense,bodily injury and property liability insurance with a minimum of$500,000 combined single limit as a result of any one occurrence for the use,operation,and maintenance of leased golf cars. Said insurance shall name as additional insured Lessee,and a certificate thereof shall be filed with Lessee. Lessor shall carry adequate physical damage coverage for said cars. VILLAGE RESPONSIBILITIES: During the term of the lease the Village shall be responsible for the following: 5. Proper rotation of cars 6. Washing and cleaning of cars 7. Repairs for abnormal damage 8. Securing cars when not in use OTHER PROVISIONS: Golf cars will not be accepted unless all specifications as agreed on are met at the time of delivery. The Village of Buffalo Grove reserves the right to reject any and all bids,to waive any and all irregularities in a bid, and to accept that bid which,in its judgment is to the best advantage of the Village. If Vendor has more than one model, please submit a bid for each model. Village of Buffalo Grove Public Contracts The Village of Buffalo Grove is required to represent and obtain certain information in the administration and awarding of public contracts. Please review the following information,which should be executed and notarized where necessary,which shall be a requirement in the award of this, and possibly,any future contracts. Certification of Contractor/Bidder In order to comply with the State of Illinois Public Act 85-1295,the Village of Buffalo Grove requires that the following certification be acknowledged: The Below signed contractor/bidder hereby certifies that it is not barred from bidding or supplying goods,services or construction let by the Village of Buffalo Grove with or without bid, due to any violation of either Section 33-3 or 33E-4 of Article 33E, Public Contracts, of the Illinois Criminal Code of 1961,as amended. This Act relates to interference with public contracting,bid rigging and rotating,kickbacks and bidding. Certification Relative to Public Act 86-1039 In order to comply with State of Illinois Public Act 86-1039 (Section 5/11-42, 1-1 of Chapter 65, Illinois Compiled Statues),the Village of Buffalo Grove requires the following certification and notarization. The undersigned does hereby swear and affirm that: (1) it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue or (2) is contesting in accordance with the procedures established by the appropriate revenue Act, its liability for the tax or the amount of the tax. The undersigned further understands that making a false statement herein: (1) is a class I Misdemeanor and (2)voids the contract and allows the Village to recover all amounts paid to it under contract. Conflict of Interest The Village of Buffalo Grove Code requires the following verification relative to conflict of interest and compliance with general ethics requirements of the Village: The undersigned supplier hereby represents and warrants to the Village of Buffalo Grove as a term and condition of acceptance of the (bid or purchase order)that none of the following Village officials is either an officer or director of supplier or owns five percent(5%) or more of supplier: The Village President,the members of the Zoning Board of Appeals and the Plan Commission,The Village Manager and his Assistant or Assistants,the heads of various departments within the Village. If the foregoing representation and warranty is inaccurate, state the name of the Village official who either is officer or director of your business entity or owns five percent(5%) or more thereof. Name of Contractor/Bidder/Supplier: Title: Subscribed and Sworn to before me this day of 20 Notary Public: BID SUMMARY If multiple models are being bid, please list each model by name separately. SIX YEAR LEASE- BUFFALO GROVE GOLF CLUB MODEL %of gross receipts from car rentals to Vendor: Please list any specified options not available: MODEL %of gross receipts from car rentals to Vendor: Please list any specified options not available: SIX YEAR LEASE-THE ARBORETUM CLUB MODEL %of gross receipts from car rentals to Vendor: Please list any specified options not available: MODEL %of gross receipts from car rentals to Vendor: Please list any specified options not available: Payroll Longevity Ending Date 11/20/11 ADJ November Balance Net Earnings 699,549.31 699,549.31 Federal W/H PENMO 945 32,782.72 32,782.72 Federal W/H BW 941 94,536.14 94,536.14 Federal W/H MO 941 65.25 65.25 Credit Union 33,107.09 33,107.09 Roth IRA 1,409.94 1,409.94 State W/H 31,897.39 31,897.39 State W/H Wise 1,284.18 1,284.18 United Way 226.50 226.50 Bright Directions 160.00 160.00 AFLAC 361.45 361.45 Fire Pension/Sup 64.26 64.26 Police Pension 21,758.05 21,758.05 Fire Pension 17,924.34 17,924.34 Flex Savings 4,612.90 4,612.90 Dependent Care 717.01 717.01 IRS(Bills) 0.00 0.00 ICMA Employee 27,396.72 27,396.72 ICMA Employer 1,654.78 1,654.78 PPO Premium Deduct 14,153.77 14,153.77 RHS-Fire 1,988.42 1,988.42 FICA FICA Employee 12,035.02 12,035.02 29,800.92 FICA Employer 17,765.90 17,765.90 FOP 117.50 117.50 MEDI Medicare 10,670.03 10,670.03 21,340.06 BGHS 39.00 39.00 51,140.98 Fire Dues 2,852.00 2,852.00 AFLAC Pre Tax 1,007.66 1,007.66 Life Insurance 400.00 400.00 FPAC 112.00 112.00 PC Purchase 938.65 938.65 IPBC 12,865.07 12,865.07 Garnishments 6,026.13 6,026.13 General Fund Fire 218.00 218.00 Sub-total 1,050,697.18 0.00 0.00 1,050,697.18 1,079,133.11 INIRF-Supplement 0.00 IMRF-Employee 13,892.33 13,892.33 IMRF-Employer 39,886.60 39,886.60 Gross Payroll 1,104,476.11 0.00 0.00 1,104,476.11 1,115,146.14 dstbyorg 1,115,146.14 Payroll Gross De t# 1,115,146.14 Transfers 0.00 Longevity Gross Payroll Transfer 699,549.31 Water/Sewer 541/542 34,362.94 IRA 1,409.94 Police Pension 531 159,908.72 Credit Union 33,107.09 Fire Pension 532 105,246.21 State Tax 31,897.39 BG Golf 546 19,553.76 941 Federal Tax 145,742.37 Arb Golf 548 21,497.87 41,051.63 945 Federal Tax 32,782.72 Total Other Funds 340,569.50 ICMA 29,051.50 RHS-Fire 1,988.42 Immommommm Flex Savings 5,329.91 980,858.65 TRANSFERRED: Difference between Pyrl Gross 774,576.64 less water/golf/pension Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 1 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000010 DEPT NO. 000010 CORPORATE FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 7 POLICE PENSION FUND 1201110000 126271 214 POLICE PENSION 79. 28 *TOTAL VENDOR POLICE PENSION FUND 79. 28 * 26 IMRF 1201110000 126272 217 IMRF 153. 00 1201110000 126272 217 IMRF 439. 28 *TOTAL VENDOR IMRF 592 . 28 * 99998 RELIANCE PLUMB SEWER & 236574 126294 224 DEPOSIT D I A 3, 000 . 00 236593 126401 224 DEPOSIT D I A 1, 000 . 00 VERBAL DK 126318 224 DEPOSIT D I A 5, 000 . 00 *TOTAL VENDOR -> ONE-TIME VENDORS 9, 000 . 00 103254 BONNELL INDUSTRIES, INC 0136210 126326 223 RES FOR CAP REPLA 1, 472 . 98 MULTIPLE 126327 223 RES FOR CAP REPLA 1, 268 . 82 *TOTAL VENDOR BONNELL INDUSTRIES, 2, 741 . 80 * 103550 KEITH BOURBONNAIS COMPUTER L 126404 147 REC ALL OTHER 2, 500 . 00 *TOTAL VENDOR KEITH BOURBONNAIS 2, 500 . 00 * 286000 SCOTT FONTANEZ COMPUTER L 126273 147 RECORDS ALL OTHER 2, 500 . 00 *TOTAL VENDOR SCOTT FONTANEZ 2, 500 . 00 * 292865 STEVE FRITZ COMPUTER L 126346 147 REC ALL OTHER 1, 999. 48 *TOTAL VENDOR STEVE FRITZ 1, 999. 48 * 583000 MONROE TRUCK EQUIPMENT 5204162 126367 223 RES FOR CAP REPLA 960 . 40 *TOTAL VENDOR MONROE TRUCK EQUIPM 960 . 40 * 841257 TELCOM INNOVATION GRP LLC A38566/163 126435 229 RES FOR CAP REPLACE MIS 80, 360 . 00 *TOTAL VENDOR TELCOM INNOVATION G 80, 360 . 00 * **TOTAL CORPORATE FUND 20, 373.24 80, 360 . 00 Payroll -671 .56 19, 701 . 68 Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 2 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000010 DEPT NO. 000210 CORPORATE REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99853 BLUE CROSS - BLUE SHIELD 11253677 126324 1259 AMB TRANS FEES 34 . 16 *TOTAL VENDOR BLUE CROSS - BLUE S 34 . 16 * 99853 BLUE CROSS - BLUE SHIELD 11254687 126323 1259 AMB TRANS FEE 58 . 28 *TOTAL VENDOR BLUE CROSS - BLUE S 58 .28 * 99998 GRANT SPATHIS 412812 126426 1259 AMB TRANS FEES 684 . 25 *TOTAL VENDOR -> ONE-TIME VENDORS 684 . 25 * 364410 EDWARD HINES LUMBER CO NOV 2011 126274 1073 SALES & HOME RULE 13, 968 . 50 NOV 2011 126274 1053 SALES & HOME RULE 13, 968 . 50 *TOTAL VENDOR EDWARD HINES LUMBER 27, 937 . 00 * 737499 REXAM 9/30-10/28 126387 1075 UTILITY USE TAX F 13, 330 . 77 *TOTAL VENDOR REXAM 13, 330 . 77 * 881117 UNITED WAY OF MET CHIC YEARLY DON 126430 1299 ALL OTHER INCOME 75. 00 *TOTAL VENDOR UNITED WAY OF MET C 75. 00 * **TOTAL CORPORATE REVENUE 42, 119. 46 Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 3 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000010 DEPT NO. 000401 LEGISLATIVE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 545482 MAGIC DREAMS PRODUCTIONS 298 126415 4941 CABLE TV PROGRAMM 830 . 00 *TOTAL VENDOR MAGIC DREAMS PRODUC 830 . 00 * 605136 LEISA NIEMOTKA CASE/CABLN 126420 4941 OFFICE SUP CABLE 17 . 99 *TOTAL VENDOR LEISA NIEMOTKA 17 . 99 * 696081 J. W. PEPPER & SON, INC 04446834 126414 3722 BG SYMPH BAND 80 . 00 *TOTAL VENDOR J. W. PEPPER & SON, 80 . 00 * 881026 UNICOMP 61026 126429 3722 BG SYMPH BAND 596. 68 *TOTAL VENDOR UNICOMP 596. 68 * **TOTAL LEGISLATIVE 1, 524 . 67 Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 4 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000010 DEPT NO. 000405 OFC VLG MANAGER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 394000 ICMA LN 2012 ME 126412 3113 DUES & MEMBER 492 .54 *TOTAL VENDOR ICMA 492 .54 * 418851 I P E L R A REGIST BRA 126278 3112 PROF TRAINING 35. 00 *TOTAL VENDOR I P E L R A 35. 00 * 419023 OCE IMAGISTICS INC. 731324253 126422 3216 MAINT CONTRACT 164 . 95 *TOTAL VENDOR OCE IMAGISTICS INC. 164 . 95 * 527336 LOGSDON OFFICE SUPPLY 384952I 126351 3240 OFFICE SUPPLIES 28 . 92 *TOTAL VENDOR LOGSDON OFFICE SUPP 28 . 92 * 605136 LEISA NIEMOTKA CASE/CABLN 126420 3240 OFFICE SUP CABLE 36. 98 *TOTAL VENDOR LEISA NIEMOTKA 36. 98 * 903165 VBG-HEALTH INS NOV 2011 126438 3111 GRP MED & LIFE 4, 045. 51 *TOTAL VENDOR VBG-HEALTH INS 4, 045. 51 * 903220 VILLAGE OF BUFFALO GROVE 11/17/2011 126291 3240 PT ACE TRAVEL OS 10 . 00 11/17/2011 126291 3240 PT ACE TRAVEL OS 8 . 43 11/17/2011 126291 3240 PT ACE TRAVEL OS 15. 55 *TOTAL VENDOR VILLAGE OF BUFFALO 33. 98 **TOTAL OFC VLG MANAGER 4, 837 . 88 Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 5 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000010 DEPT NO. 000407 MIS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 122402 CARTRIDGE WORLD LIBERTY 1398 126405 3240 OFFICE SUPPLIES 54 . 99 *TOTAL VENDOR CARTRIDGE WORLD LIB 54 . 99 * 152450 COMCAST CABLE 11/22-2527 126408 3211 PHONE 12 . 60 11/24-2528 126406 3211 PHONE 2 . 10 *TOTAL VENDOR COMCAST CABLE 14 . 70 * 152496 COM CAST 11/12-0114 126407 3211 PHONE 34 . 95 *TOTAL VENDOR COM CAST 34 . 95 * 152802 COMMUNICATION REVOLVING T1212346 126409 3211 PHONE 182 . 50 *TOTAL VENDOR COMMUNICATION REVOL 182 .50 * 573955 MNJ TECHOLOGIES DIRECT 0003158835 126418 4313 OFFICE EQUIP 37 . 28 0003157727 126417 3216 MAINT CONTRACT 8, 064 . 92 *TOTAL VENDOR MNJ TECHOLOGIES DIR 8, 102 .20 * 903165 VBG-HEALTH INS NOV 2011 126438 3111 GRP MED & LIFE 5, 664 . 10 *TOTAL VENDOR VBG-HEALTH INS 5, 664 . 10 * 903220 VILLAGE OF BUFFALO GROVE 11/17/2011 126291 3240 PT ACE TRAVEL OS 9. 97 *TOTAL VENDOR VILLAGE OF BUFFALO 9. 97 * 903455 VERIZON WIRELESS 2661935297 126432 3211 PHONE 48 . 19 *TOTAL VENDOR VERIZON WIRELESS 48 . 19 * **TOTAL MIS 14, 111 . 60 Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 6 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000010 DEPT NO. 000408 LEGAL SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 687708 PADDOCK PUB 4282544 126379 3615 LEGAL NOTICES 56. 35 *TOTAL VENDOR PADDOCK PUB 56.35 * 687708 PADDOCK PUB 4283918 126423 3615 LEGAL NOTICES 81 . 65 *TOTAL VENDOR PADDOCK PUB 81 . 65 * 735300 RAYSA & ZIMMERMANN NOV 2011 126385 3611 LEGAL FEES RETAIN 4, 166. 66 DEC 2011 126386 3611 LEGAL FEES RETAIN 4, 166. 66 *TOTAL VENDOR RAYSA & ZIMMERMANN 8, 333.32 * **TOTAL LEGAL SERVICES 8, 471 . 32 Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 7 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 5052 ACCOUNTEMPS 34011007 126305 3011 SALARY FULL TIME 998 . 08 *TOTAL VENDOR ACCOUNTEMPS 998 . 08 * 8567 ADT SECURITY SERVICES 59117351 126307 3216 MAINT CONTRACT 57 . 00 *TOTAL VENDOR ADT SECURITY SERVIC 57 . 00 * 419023 OCE IMAGISTICS INC. 731324253 126422 3216 MAINT CONTRACT 11 . 00 *TOTAL VENDOR OCE IMAGISTICS INC. 11 . 00 * 527336 LOGSDON OFFICE SUPPLY 384952I 126351 3240 OFFICE SUPPLIES 117 .21 *TOTAL VENDOR LOGSDON OFFICE SUPP 117 .21 * 729349 QUENCH USA, INC 513949 126436 3216 MAINT CONTRACT 37 . 00 *TOTAL VENDOR QUENCH USA, INC 37 . 00 * 841600 THIRD MILLENNIUM ASSOC 14107 126437 4913 CONSULT FEES OTHE 1, 602 . 89 *TOTAL VENDOR THIRD MILLENNIUM AS 1, 602 . 89 * 903165 VBG-HEALTH INS NOV 2011 126438 3111 GRP MED & LIFE 9, 421 . 36 *TOTAL VENDOR VBG-HEALTH INS 9, 421 . 36 * 903220 VILLAGE OF BUFFALO GROVE 11/17/2011 126291 3212 PT ACE TRAVEL OS . 44 11/17/2011 126291 3213 PT ACE TRAVEL OS 33. 30 11/17/2011 126291 4935 PT ACE TRAVEL OS 24 . 00 11/17/2011 126291 4935 PT ACE TRAVEL OS 24 . 00 *TOTAL VENDOR VILLAGE OF BUFFALO 81 . 74 **TOTAL FIN & GEN SERVICES 12, 326. 28 Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 8 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000010 DEPT NO. 000411 HUMAN RESOURCES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 239050 NORTHSHORE OMEGA 2064110351 126371 3714 FD & PD COMMISSIO 124 . 00 *TOTAL VENDOR NORTHSHORE OMEGA 124 . 00 * 239050 NORTHSHORE OMEGA 2064110351 126370 3714 FD & PD COMMISSIO 602 . 00 *TOTAL VENDOR NORTHSHORE OMEGA 602 . 00 * 779000 SENESE, CHRISTOPHER NOV 2011 126390 3111 GRP MED & LIFE 232 . 39 DEC 2011 126391 3111 GRP MED & LIFE 232 . 39 *TOTAL VENDOR SENESE, CHRISTOPHER 464 . 78 * 903165 VBG-HEALTH INS NOV 2011 126438 3111 GRP MED & LIFE 3, 637 . 85 *TOTAL VENDOR VBG-HEALTH INS 3, 637 . 85 * 903220 VILLAGE OF BUFFALO GROVE 11/17/2011 126291 3213 PT ACE TRAVEL OS 18 . 87 11/17/2011 126291 3213 PT ACE TRAVEL OS 23. 31 *TOTAL VENDOR VILLAGE OF BUFFALO 42 . 18 * **TOTAL HUMAN RESOURCES 4, 870 . 81 Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 9 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 8567 ADT SECURITY SERVICES MULTIPLE 126309 3211 PHONE 114 . 00 *TOTAL VENDOR ADT SECURITY SERVIC 114 . 00 * 8567 ADT SECURITY SERVICES 59117311 126308 4923 CAFT SITE EXPEND 63. 44 *TOTAL VENDOR ADT SECURITY SERVIC 63. 44 * 10651 AIRGAS NORTH CENTRAL MULTIPLE 126310 3250 SUP ALL OTHERS MA 36. 87 MULTIPLE 126310 3216 SUP ALL OTHERS MA 68 . 50 *TOTAL VENDOR AIRGAS NORTH CENTRA 105.37 * 10652 AIRGAS NORTH CENTRAL MULTIPLE 126253 3216 MAINT CONTRACT 128 . 04 *TOTAL VENDOR AIRGAS NORTH CENTRA 128 . 04 * 10700 AIR ONE EQUIPMENT, INC. MULTIPLE 126254 4111 DEPT EQUIP 37 . 47 *TOTAL VENDOR AIR ONE EQUIPMENT, 37 . 47 * 32143 ALADDIN FIRE PROTECT LLC 123699 126255 4111 DEPT EQUIP 2, 248 . 50 *TOTAL VENDOR ALADDIN FIRE PROTEC 2, 248 .50 * 93750 BIO-IRON, INC. 31598 126322 3216 MAINT CONTRACT 425. 00 *TOTAL VENDOR BIO-IRON, INC. 425. 00 * 99998 METRO FIRE CHIEF ASSN 3 MEMBERS 126361 3113 DUES MEMBER 120 . 00 *TOTAL VENDOR -> ONE-TIME VENDORS 120 . 00 * 153460 CONNECTIONS UNLIMITED 111138 126335 3115 CLOTHING ALLOW 332 . 16 *TOTAL VENDOR CONNECTIONS UNLIMIT 332 . 16 * 159750 CRAFT MASTER ENGRAVING CO 3383 126336 3117 EMP SAFE EQUIP 130 . 13 *TOTAL VENDOR CRAFT MASTER ENGRAV 130 . 13 * 174000 W.S. DARLEY & CO. 174004117 126400 4111 DEPT EQUIP 600 . 60 *TOTAL VENDOR W. S. DARLEY & CO. 600 . 60 * Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 10 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 239050 NORTHSHORE OMEGA 0042490171 126288 4936 CONTRACT SERVICES 251 . 00 *TOTAL VENDOR NORTHSHORE OMEGA 251 . 00 * 284255 FIVE ALARM FIRE & SAF EQ 1185841 126344 4316 OPER DEPT EQUIP 467 . 00 *TOTAL VENDOR FIVE ALARM FIRE & S 467 . 00 * 419023 OCE IMAGISTICS INC. 416639765 126377 3216 MAINT CONTRACT 288 . 87 73124289 126376 3216 MAINT CONTRACT 190 . 47 *TOTAL VENDOR OCE IMAGISTICS INC. 479.34 * 422505 INTERSTATE BATTERY SYS LD4414 126277 3117 EMPLOYEE SAFE EQU 149. 00 *TOTAL VENDOR INTERSTATE BATTERY 149. 00 * 568106 MES ILLINOIS, INC. 238647SNV 126360 4935 ALL OTHER EXPENSE 307 . 00 275454 126285 4111 DEPT EQUIP 47 . 00 *TOTAL VENDOR MES ILLINOIS, INC. 354 . 00 * 598176 NFPA CFI CERT. PROGRAM NFPA RECER 126369 3112 PROF TRAINING 130 . 00 *TOTAL VENDOR NFPA CFI CERT. PROG 130 . 00 * 605160 NIPSTA 8171 126286 3112 PROF TRAINING 3, 495. 00 *TOTAL VENDOR NIPSTA 3, 495. 00 * 612102 NORTHWEST COMM HOSP (EMS) E11193 126373 4932 NWCH ADMIN FEE 3, 619. 00 *TOTAL VENDOR NORTHWEST COMM HOSP 3, 619. 00 * 612130 NORTHWEST COMM HOSP EMS FFPM STEEN 126372 3112 PROF TRAINING 75. 00 *TOTAL VENDOR NORTHWEST COMM HOSP 75. 00 * 620321 OCE FINANCIAL SERV INC 1683566 126378 3217 EQUIP RENTAL 36. 94 *TOTAL VENDOR OCE FINANCIAL SERV 36. 94 * Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 11 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 737240 JOHN E. REID & ASSOC. 126635 126424 3112 PROF TRAINING 1, 080 . 00 *TOTAL VENDOR JOHN E. REID & ASSO 1, 080 . 00 * 841080 TEAM EQUIPMENT INC 66566 126427 4316 OPER DEPT EQUIP 1, 608 . 22 *TOTAL VENDOR TEAM EQUIPMENT INC 1, 608 .22 * 844614 TODAY' S UNIFORMS 70072 126428 3115 CLOTHING ALLOW 139. 46 *TOTAL VENDOR TODAY'S UNIFORMS 139. 46 * 903125 VBG-FIRE DEPT PETTY CASH 11/21/2011 126293 4935 ACE SAO 61 . 31 11/21/2011 126293 4935 ACE SAO 75. 00 11/21/2011 126293 4935 ACE SAO 10 . 00 11/21/2011 126293 3250 ACE SAO 294 . 10 11/21/2011 126293 4935 ACE SAO 45. 13 *TOTAL VENDOR VBG-FIRE DEPT PETTY 485. 54 * 903165 VBG-HEALTH INS NOV 2011 126438 3111 GRP MED & LIFE 86, 355. 45 *TOTAL VENDOR VBG-HEALTH INS 86, 355. 45 * 988700 ZIMMERMAN HARDWARE 11/23/2011 126304 3824 AP SAO ACE SM EQ 32 . 05 11/23/2011 126304 3250 AP SAO ACE SM EQ 13. 42 11/23/2011 126304 4935 AP SAO ACE SM EQ 23. 08 *TOTAL VENDOR ZIMMERMAN HARDWARE 68 .55 **TOTAL FIRE SERVICES 103, 098 . 21 Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 12 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 32267 RAY ALLEN MANUF CO 272601 126383 3116 CLOTHING MAINT 144 . 95 *TOTAL VENDOR RAY ALLEN MANUF CO 144 . 95 * 82510 DANILLE BARON K9 MAG 126319 4918 ANIMAL CONTROL 80 . 00 BED/FOOD 126262 4918 ANIMAL CONTROL 307 . 32 *TOTAL VENDOR DANILLE BARON 387 .32 * 147810 COLLEGE OF DUPAGE CE11FA 126334 3112 PROF TRAINING 149. 00 *TOTAL VENDOR COLLEGE OF DUPAGE 149. 00 * 152889 CDW GOVERNMENT, INC 1875495 126266 3346 SUPPLIES COMMUNIC 51 . 32 B230669 126330 4313 OFFICE EQUIP 513. 74 *TOTAL VENDOR CDW GOVERNMENT, INC 565. 06 * 396400 IL DIV I A I 2 EVID TEC 126276 3113 DUES & MEMBER 40 . 00 *TOTAL VENDOR IL DIV I A I 40 . 00 * 452300 J.G. UNIFORMS, INC 25939 126279 3115 CLOTHING ALLOW 110 . 83 *TOTAL VENDOR J.G. UNIFORMS, INC 110 . 83 * 506000 KUSTOM SIGNALS, INC 452559 126280 4116 PATROL EQUIP 43. 00 *TOTAL VENDOR KUSTOM SIGNALS, INC 43. 00 * 569771 MICROSYSTEMS, INC 111711C 126364 4313 OFFICE EQUIP 510 . 00 111711A 126362 3347 SUPPLIES RECORDS 1, 500 . 00 111711B 126363 3332 PRINTING STAFF 1, 500 . 00 *TOTAL VENDOR MICROSYSTEMS, INC 3, 510 . 00 * 612170 NORTHWEST POLICE ACADEMY BRADY V MA 126374 3112 PROF TRAINING 50 . 00 *TOTAL VENDOR NORTHWEST POLICE AC 50 . 00 * 690700 PATROL BIKE SYSTEMS 6992 126289 3359 OPER EQUIP CPCR 499. 95 *TOTAL VENDOR PATROL BIKE SYSTEMS 499. 95 * Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 13 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 786000 SHORE GALLERIES, INC. 92739 126296 4335 OPER DEPT EQUIP P 47 . 50 *TOTAL VENDOR SHORE GALLERIES, IN 47 .50 * 795526 SIR-SPEEDY 27112 126392 3115 CLOTHING ALLOW 54 . 40 *TOTAL VENDOR SIR-SPEEDY 54 . 40 * 851124 TOPS VETERINARY REH. , INC 49993 126394 3112 PROF TRAINING 923. 00 *TOTAL VENDOR TOPS VETERINARY REH 923. 00 * 881029 UNIFORMITY INC 201035 126396 3115 CLOTHING ALLOW 119. 90 MULTIPLE 126299 3115 CLOTHING ALLOW 270 . 50 200855 126397 3115 CLOTHING ALLOW 23. 51 200702 126300 3115 CLOTHING ALLOW 84 . 73 200699 126298 3115 CLOTHING ALLOW 130 . 90 *TOTAL VENDOR UNIFORMITY INC 629. 54 * 903165 VBG-HEALTH INS NOV 2011 126438 3111 GRP MED & LIFE 96, 967 . 08 *TOTAL VENDOR VBG-HEALTH INS 96, 967 . 08 903455 VERIZON WIRELESS 2656447633 126398 3112 PHONE 1, 672 . 17 2655128095 126301 3211 PHONE 43. 01 *TOTAL VENDOR VERIZON WIRELESS 1, 715. 18 * **TOTAL POLICE SERVICES 105, 836. 81 Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 14 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000010 DEPT NO. 000441 BUILDING & ZONING VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 396256 IKON 85940555 126275 4111 DEPT EQUIP 144 . 00 *TOTAL VENDOR IKON 144 . 00 * 396259 IKON OFFICE SOLUTIONS 1032243019 126413 3240 OFFICE SUPPLIES 113. 32 *TOTAL VENDOR IKON OFFICE SOLUTIO 113.32 * 842000 THOMPSON ELEVATOR INSP. 113944 126297 4913 CONSULTING FEES C 43. 00 *TOTAL VENDOR THOMPSON ELEVATOR I 43. 00 * 903165 VBG-HEALTH INS NOV 2011 126438 3111 GRP MED & LIFE 10, 796. 25 *TOTAL VENDOR VBG-HEALTH INS 10, 796. 25 * 903220 VILLAGE OF BUFFALO GROVE 11/17/2011 126291 3112 PT ACE TRAVEL OS 30 . 00 *TOTAL VENDOR VILLAGE OF BUFFALO 30 . 00 * **TOTAL BUILDING & ZONING 11, 126. 57 Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 15 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000010 DEPT NO. 000445 ENGINEERING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 50760 ARAMARK UNIFORM SERVICES 11/29/2011 126311 3115 UNIFORM RENT CLOT 2 . 24 *TOTAL VENDOR ARAMARK UNIFORM SER 2 .24 * 50760 ARAMARK UNIFORM SERVICES 11/29/2011 126311 3115 UNIFORM RENT CLOT 2 . 24 *TOTAL VENDOR ARAMARK UNIFORM SER 2 . 24 * 334300 HACH COMPANY 7503343 126410 3250 SUPPLIES ALL OTHE 250 . 75 *TOTAL VENDOR HACH COMPANY 250 . 75 * 903165 VBG-HEALTH INS NOV 2011 126438 3111 GRP MED & LIFE 4, 065. 81 *TOTAL VENDOR VBG-HEALTH INS 4, 065. 81 * 903220 VILLAGE OF BUFFALO GROVE 11/17/2011 126291 4935 PT ACE TRAVEL OS 34 . 99 *TOTAL VENDOR VILLAGE OF BUFFALO 34 . 99 * **TOTAL ENGINEERING SERVICES 4, 356. 03 Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 16 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 50760 ARAMARK UNIFORM SERVICES 11/29/2011 126311 3114 UNIFORM RENT CLOT 64 . 98 *TOTAL VENDOR ARAMARK UNIFORM SER 64 . 98 * 50760 ARAMARK UNIFORM SERVICES 11/23/2011 126258 3114 UNIFORM RENT CLOT 64 . 98 *TOTAL VENDOR ARAMARK UNIFORM SER 64 . 98 * 91700 G.W. BERKHEIMER CO, INC. MULTIPLE 126263 3250 SUPPLIES ALL OTHE 542 . 33 *TOTAL VENDOR G.W. BERKHEIMER CO, 542 .33 * 417889 CASHIER BOILERS 9465954 126348 3216 MAINT CONTRACT 70 . 00 *TOTAL VENDOR CASHIER BOILERS 70 . 00 * 517944 ALLEN LE BLANC 0001 126282 3916 BUILDING & FAC 4, 962 . 00 *TOTAL VENDOR ALLEN LE BLANC 4, 962 . 00 * 598689 NEHER ELECTRIC SUPPLY INC MULTIPLE 126368 3250 SUPPLIES ALL OTHE 85. 04 *TOTAL VENDOR NEHER ELECTRIC SUPP 85. 04 * 612020 NICOR 11/11-2517 126419 3826 GAS STREET LIGHTI 428 . 75 *TOTAL VENDOR NICOR 428 . 75 * 696091 NORTH SHORE GAS #6135 11/14-6135 126287 3812 GAS FAC 451 . 90 *TOTAL VENDOR NORTH SHORE GAS #61 451 . 90 * 841270 TEMPERATURE EQUIP. CORP. 2553091 126395 3250 SUPPLIES ALL OTHE 100 . 19 *TOTAL VENDOR TEMPERATURE EQUIP. 100 . 19 * 903165 VBG-HEALTH INS NOV 2011 126438 3111 GRP MED & LIFE 6, 728 . 39 *TOTAL VENDOR VBG-HEALTH INS 6, 728 . 39 * 988700 ZIMMERMAN HARDWARE 11/23/2011 126304 3250 AP SAO ACE SM EQ 135. 36 11/23/2011 126304 3250 AP SAO ACE SM EQ 111 . 90 Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 17 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 11/23/2011 126304 3250 AP SAO ACE SM EQ 203. 18 *TOTAL VENDOR ZIMMERMAN HARDWARE 450 . 44 **TOTAL BUILDING SERVICES 13, 949. 00 Date: 12/01/11 09: 03 Village of Buffalo Grove Page: 18 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 50760 ARAMARK UNIFORM SERVICES 11/23/2011 126258 3114 UNIFORM RENT CLOT 24 . 56 *TOTAL VENDOR ARAMARK UNIFORM SER 24 . 56 * 351821 HEALY ASPHALT CO LLC 31248MB 126411 3912 STREETS & HIGHWAY 1, 024 . 00 *TOTAL VENDOR HEALY ASPHALT CO LL 1, 024 . 00 * 568035 MENARDS LONG GROVE 40768 126416 3822 TRAFFIC & STREET 11 . 37 *TOTAL VENDOR MENARDS LONG GROVE 11 .37 * 903165 VBG-HEALTH INS NOV 2011 126438 3111 GRP MED & LIFE 8, 342 . 68 *TOTAL VENDOR VBG-HEALTH INS 8, 342 . 68 * **TOTAL STREET OPERATIONS 9, 402 . 61 Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 19 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000010 DEPT NO. 000462 PUB WRKS ADM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36720 AMERICAN WATER WORKS ASSN 27864 BR 2 126257 3113 DUES MEMBER 17 . 00 *TOTAL VENDOR AMERICAN WATER WORK 17 . 00 * 419023 OCE IMAGISTICS INC. 731324379 126375 4313 OFFICE EQUIP 156. 35 731324379 126375 3240 OFFICE EQUIP 82 . 00 *TOTAL VENDOR OCE IMAGISTICS INC. 238 .35 * 527336 LOGSDON OFFICE SUPPLY 386112 126283 4111 DEPT EQUIP 276. 46 *TOTAL VENDOR LOGSDON OFFICE SUPP 276. 46 * 903165 VBG-HEALTH INS NOV 2011 126438 3111 GRP MED & LIFE 6, 502 . 80 *TOTAL VENDOR VBG-HEALTH INS 6, 502 . 80 * 917660 WAREHOUSE DIRECT MULTIPLE 126302 4111 OFFICE SUPPLIES D 111 . 11 13474540 126303 4111 DEPT EQUIP 99. 99 MULTIPLE 126302 3240 OFFICE SUPPLIES D 38 . 08 *TOTAL VENDOR WAREHOUSE DIRECT 249. 18 **TOTAL PUB WRKS ADM 7, 283. 79 Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 20 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000010 DEPT NO. 000463 FORESTRY VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 50760 ARAMARK UNIFORM SERVICES 11/29/2011 126311 3114 UNIFORM RENT CLOT 41 . 94 *TOTAL VENDOR ARAMARK UNIFORM SER 41 . 94 * 50760 ARAMARK UNIFORM SERVICES 11/29/2011 126311 3114 UNIFORM RENT CLOT 43. 44 *TOTAL VENDOR ARAMARK UNIFORM SER 43. 44 * 147200 ARTHUR CLESEN, INC. MULTIPLE 126268 3250 SUPPLIES ALL OTHE 104 . 74 275880 126269 3250 SUPPLIES ALL OTHE 13. 05 *TOTAL VENDOR ARTHUR CLESEN, INC. 117 . 79 * 396275 IL ARBORIST ASSOC 2037 126347 3113 DUES & MEMBER 45. 00 *TOTAL VENDOR IL ARBORIST ASSOC 45. 00 * 456185 JCK CONTRACTOR 174979 126349 3250 SUPPLIES ALL OTHE 490 . 00 *TOTAL VENDOR JCK CONTRACTOR 490 . 00 * 568035 MENARDS LONG GROVE 44425 126359 4316 OPER DEPT EQUIP 14 . 94 41552 126358 4316 OPER DEPT EQUIP 101 . 82 *TOTAL VENDOR MENARDS LONG GROVE 116. 76 * 757014 ROSENBERG, KARL STEEL TOE 126389 3115 CLOTHING ALLOW 100 . 00 *TOTAL VENDOR ROSENBERG, KARL 100 . 00 * 903165 VBG-HEALTH INS NOV 2011 126438 3111 GRP MED & LIFE 14, 337 . 16 *TOTAL VENDOR VBG-HEALTH INS 14, 337 . 16 * 903455 VERIZON WIRELESS 2661935297 126432 3211 PHONE 45. 11 *TOTAL VENDOR VERIZON WIRELESS 45. 11 * **TOTAL FORESTRY 15, 337 .20 Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 21 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 205 A & A BODY SHOP, INC. 41391 126251 4218 CONTRACT AUTO SER 796. 00 *TOTAL VENDOR A & A BODY SHOP, IN 796. 00 * 50760 ARAMARK UNIFORM SERVICES 11/29/2011 126311 3114 UNIFORM RENT CLOT 58 . 38 11/23/2011 126258 3114 UNIFORM RENT CLOT 58 . 38 *TOTAL VENDOR ARAMARK UNIFORM SER 116. 76 * 51150 ARLINGTON HEIGHTS FORD 577188 126315 4213 AUTO PARTS LUBRIC 69. 62 577188 126315 4215 AUTO PARTS LUBRIC 82 . 51 C55692 126312 4218 CONTRACT AUTO SER 187 . 90 575941 126314 4213 AUTO PARTS 269. 03 576898 126260 4213 AUTO PARTS 50 . 55 577353 126313 4213 AUTO PARTS 172 . 48 576906 126316 4213 AUTO PARTS 303. 64 577010 126259 4213 AUTO PARTS 24 . 20 *TOTAL VENDOR ARLINGTON HEIGHTS F 1, 159. 93 * 51210 ARLINGTON POWER EQUIP 492391 126261 4215 LUBRICANTS 71 . 52 *TOTAL VENDOR ARLINGTON POWER EQU 71 .52 * 61140 AUTO TECH CENTERS, INC 229888 126317 4213 AUTO PARTS 2, 882 . 50 *TOTAL VENDOR AUTO TECH CENTERS, 2, 882 .50 * 103254 BONNELL INDUSTRIES, INC 0136860 126325 4213 AUTO PARTS 462 . 65 *TOTAL VENDOR BONNELL INDUSTRIES, 462 . 65 * 124281 CARQUEST AUTO PARTS 11/29/2011 126328 4213 AUTO PARTS 779. 75 *TOTAL VENDOR CARQUEST AUTO PARTS 779. 75 * 124410 CATCHING FLUIDPOWER MULTIPLE 126329 4213 AUTO PARTS 173. 51 *TOTAL VENDOR CATCHING FLUIDPOWER 173.51 * 134595 CERTIFIED FLEET SERVICES 514025 126331 4213 AUTO PARTS 404 . 90 *TOTAL VENDOR CERTIFIED FLEET SER 404 . 90 * Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 22 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 139074 CHICAGO INT'L TRUCK 12004393 126332 4213 AUTO PARTS 35. 58 *TOTAL VENDOR CHICAGO INT'L TRUCK 35.58 * 139509 CITY LIMIT CLEANING SYS 1677 126333 4213 AUTO PARTS DEPT E 389. 40 1677 126333 4111 AUTO PARTS DEPT E 4 . 90 *TOTAL VENDOR CITY LIMIT CLEANING 394 .30 * 196531 DUROWELD COMPANY INC 19295 126337 4218 CONTRACT AUTO SER 125. 00 *TOTAL VENDOR DUROWELD COMPANY IN 125. 00 * 204600 EL-COR INDUSTRIES, INC 62081 126270 4213 AUTO PARTS 20 . 16 62170 126338 4213 AUTO PARTS 9. 28 62111 126339 4213 AUTO PARTS 259. 80 *TOTAL VENDOR EL-COR INDUSTRIES, 289. 24 * 276131 FERRARA FIRE APPARATUS W51350 126340 4213 AUTO PARTS 189. 32 *TOTAL VENDOR FERRARA FIRE APPARA 189.32 * 283465 FIRESTONE 136111 126342 4213 AUTO PARTS 380 . 00 136097 126341 4218 CONTRACT AUTO SER 50 . 00 *TOTAL VENDOR FIRESTONE 430 . 00 * 283900 FIRST CALL MULTIPLE 126343 4213 AUTO PARTS 267 . 03 *TOTAL VENDOR FIRST CALL 267 . 03 * 518239 LEE AUTO ARLINGTON HTS 11/29/2011 126350 4213 AUTO PARTS LUBRIC 755. 94 11/29/2011 126350 4215 AUTO PARTS LUBRIC 57 . 80 *TOTAL VENDOR LEE AUTO ARLINGTON 813. 74 * 546993 MARTIN IMPLEMENT MULTIPLE 126353 4213 AUTO PARTS 968 . 82 *TOTAL VENDOR MARTIN IMPLEMENT 968 . 82 * 551800 MCALLISTER EQUIPMENT CO Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 23 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED VP10335 126357 4213 AUTO PARTS 222 . 28 *TOTAL VENDOR MCALLISTER EQUIPMEN 222 .28 562190 MC MASTER-CARR SUPPLY CO. 99645243 126355 4213 AUTO PARTS 64 . 83 10613760 126284 4213 AUTO PARTS 16. 18 99644206 126356 4213 AUTO PARTS 71 . 71 10920489 126354 4213 AUTO PARTS 18 . 47 *TOTAL VENDOR MC MASTER-CARR SUPP 171 . 19 570150 FLEETPRIDE, INC. 44642405 126345 4213 AUTO PARTS 159. 50 *TOTAL VENDOR FLEETPRIDE, INC. 159.50 570255 MIDWEST FUEL INJECTION N320945 126366 4218 CONTRACT AUTO SER 905. 21 *TOTAL VENDOR MIDWEST FUEL INJECT 905.21 690535 PAULSON OIL CO. 90109116 126381 4215 LUBRICANTS 1, 549. 20 *TOTAL VENDOR PAULSON OIL CO. 1, 549.20 708705 PIRTEK HOSES & ASSEMBLIES S156326200 126382 4213 AUTO PARTS 83. 36 *TOTAL VENDOR PIRTEK HOSES & ASSE 83.36 735170 RAYMAR HYDRAULIC REPAIR 352 126384 4213 AUTO PARTS 256. 57 *TOTAL VENDOR RAYMAR HYDRAULIC RE 256.57 * 799135 R. G. SMITH EQUIP CO 115781 126388 4213 AUTO PARTS 46. 32 *TOTAL VENDOR R. G. SMITH EQUIP C 46.32 * 821078 SUPER PRODUCTS LLC 747529 126393 4213 AUTO PARTS 186. 21 *TOTAL VENDOR SUPER PRODUCTS LLC 186.21 * 903165 VBG-HEALTH INS NOV 2011 126438 3111 GRP MED & LIFE 9, 428 . 41 *TOTAL VENDOR VBG-HEALTH INS 9, 428 . 41 * 931990 WEST SIDE TRACTOR SALES Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 24 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED W07535 126399 4213 AUTO PARTS 84 . 65 *TOTAL VENDOR WEST SIDE TRACTOR S 84 . 65 988700 ZIMMERMAN HARDWARE 11/30/2011 126433 4213 AUTO PARTS 17 . 01 11/23/2011 126304 4213 AP SAO ACE SM EQ 5. 76 11/30/2011 126433 4213 AUTO PARTS 14 . 39 11/30/2011 126433 4213 AUTO PARTS 23. 82 *TOTAL VENDOR ZIMMERMAN HARDWARE 60 . 98 **TOTAL CENTRAL GARAGE 23, 514 . 43 Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 25 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000010 DEPT NO. 000466 DRAINAGE SYSTEM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36861 AMERICAN UNDERGROUND, INC 7217 126256 4611 SYS IMPROVE/BLDG 15, 232 . 66 *TOTAL VENDOR AMERICAN UNDERGROUN 15, 232 . 66 * 50760 ARAMARK UNIFORM SERVICES 11/23/2011 126258 3114 UNIFORM RENT CLOT 7 .54 *TOTAL VENDOR ARAMARK UNIFORM SER 7 .54 * 117895 CHRISTOPHER BURKE ENGIN 103236 126264 4611 BLDG IMPROVE 513. 00 *TOTAL VENDOR CHRISTOPHER BURKE E 513. 00 * 903165 VBG-HEALTH INS NOV 2011 126438 3111 GRP MED & LIFE 680 . 78 *TOTAL VENDOR VBG-HEALTH INS 680 . 78 * **TOTAL DRAINAGE SYSTEM 16, 433. 98 Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 26 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000010 DEPT NO. 000471 ESDA VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 HAL NORMAN JACKET LS 126421 4935 ALL OTHER EXPENSE 43. 14 *TOTAL VENDOR -> ONE-TIME VENDORS 43. 14 * 807994 SPRINT 169562812 11/29-1695 126425 3211 PHONE 52 . 15 *TOTAL VENDOR SPRINT 169562812 52 . 15 * 903165 VBG-HEALTH INS NOV 2011 126438 3111 GRP MED & LIFE 967 . 14 *TOTAL VENDOR VBG-HEALTH INS 967 . 14 * 903455 VERIZON WIRELESS 2661935297 126432 3211 PHONE 34 . 60 *TOTAL VENDOR VERIZON WIRELESS 34 . 60 * **TOTAL ESDA 1, 097 . 03 Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 27 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000010 DEPT NO. 000481 TRANSFER NON-OPER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 690689 PATRICK ENGINEERING INC. 211510132 126380 4935 ALL OTHER EXPENSE 15, 000 . 00 *TOTAL VENDOR PATRICK ENGINEERING 15, 000 . 00 * 903200 VILLAGE OF BUFFALO GROVE NOV 2011 126439 4815 TRANS MOTOR FUEL 51, 482 . 40 *TOTAL VENDOR VILLAGE OF BUFFALO 51, 482 . 40 * **TOTAL TRANSFER NON-OPER 66, 482 . 40 ***TOTAL CORPORATE FUND 486, 553. 32 80, 360 . 00 Payroll -671 .56 485, 881 . 76 Date: 12/01/11 09: 03 Village of Buffalo Grove Page: 28 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000014 DEPT NO. 000503 SPEC REVENUE-PARKING LOT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 8567 ADT SECURITY SERVICES 59117352 126306 3216 MAINT CONTRACT 57 . 00 *TOTAL VENDOR ADT SECURITY SERVIC 57 . 00 **TOTAL SPEC REVENUE-PARKING LOT 57 . 00 ***TOTAL PARKING LOT FUND 57 . 00 Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 29 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000020 DEPT NO. 000504 SPEC REVENUE-MFT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 83450 BAXTER & WOODMAN, INC 0159634 126403 4511 STREET MAINT CONS 1, 106. 39 *TOTAL VENDOR BAXTER & WOODMAN, I 1, 106.39 **TOTAL SPEC REVENUE-MFT 1, 106.39 ***TOTAL MOTOR FUEL TAX FUND 1, 106. 39 Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 30 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000021 DEPT NO. 000511 CAP PROD-FACILITIES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 83450 BAXTER & WOODMAN, INC 0159633 126402 4695 RAUPP BLVD BRIDGE 8, 304 . 18 *TOTAL VENDOR BAXTER & WOODMAN, I 8, 304 . 18 **TOTAL CAP PROD-FACILITIES 8, 304 . 18 ***TOTAL CAP PROD-FACILITIES 8, 304 . 18 Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 31 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000022 DEPT NO. 000512 CAP PROD-ST & HIGWYS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 139900 CIVILTECH ENGINEERING CO. 222233 126267 4542 WEILAND LK COOK R 4, 803.37 *TOTAL VENDOR CIVILTECH ENGINEERI 4, 803.37 **TOTAL CAP PROD-ST & HIGWYS 4, 803.37 ***TOTAL CAP PROD-STREETS 4, 803.37 Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 32 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000042 DEPT NO. 000532 PENSION-FIRE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 155120 COUNTY COURT REPORTERS 105098 126434 4935 ALL OTHER EXPENSES 2, 158 . 10 *TOTAL VENDOR COUNTY COURT REPORT 2, 158 . 10 * **TOTAL PENSION-FIRE 2, 158 . 10 ***TOTAL FIRE PENSION FUND 2, 158 . 10 Date: 12/01/11 09: 03 Village of Buffalo Grove Page: 33 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000049 DEPT NO. 000249 HEALTH INSURANCE REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 890181 VANT PT TR AGT #800047 REDEPOSIT 126431 1304 RETIREE HEALTH PR 6, 069. 20 *TOTAL VENDOR VANT PT TR AGT #800 6, 069. 20 **TOTAL HEALTH INSURANCE REVENUE 6, 069. 20 Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 34 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000049 DEPT NO. 000539 HEALTH INSURANCE EXPENSE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 690810 PBA, INC. DEC 2011 126290 3140 STOP LOSS/ADMIN F 9, 352 . 30 *TOTAL VENDOR PBA, INC. 9, 352 .30 * 690810 PBA, INC. DEC 2011 126290 3141 STOP LOSS/ADMIN F 53, 205. 70 *TOTAL VENDOR PBA, INC. 53, 205. 70 * **TOTAL HEALTH INSURANCE EXPENSE 62, 558 . 00 ***TOTAL HEALTH INSURANCE RESERVE 68, 627 . 20 Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 35 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000051 DEPT NO. 000251 WATER REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 MARC BENJOYA 620002792 126321 1201 SALES OF WATER 426. 28 *TOTAL VENDOR -> ONE-TIME VENDORS 426. 28 **TOTAL WATER REVENUE 426. 28 Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 36 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 9449 AECOM, INC. 60147929-1 126252 4412 SYSTEM IMPROVE 2, 512 . 79 *TOTAL VENDOR AECOM, INC. 2, 512 . 79 * 9449 AECOM, INC. 60147929-1 126252 4412 SYSTEM IMPROVE 11, 369. 08 *TOTAL VENDOR AECOM, INC. 11, 369. 08 * 83450 BAXTER & WOODMAN, INC 0159635 126320 4412 SYSTEM IMPROVE 2, 375. 00 *TOTAL VENDOR BAXTER & WOODMAN, I 2, 375. 00 * 515925 LAYNE CHRISTENSEN CO 9/16 #2 126281 4412 SYSTEM IMPROVE 324, 129. 60 *TOTAL VENDOR LAYNE CHRISTENSEN C 324, 129. 60 * 737455 REVERE ELEC SUPP CO 51944862 . 0 126295 4412 SYSTEM IMPROVE 1, 354 . 59 *TOTAL VENDOR REVERE ELEC SUPP CO 1, 354 .59 * 903165 VBG-HEALTH INS NOV 2011 126438 3111 GRP MED & LIFE 6, 886. 07 *TOTAL VENDOR VBG-HEALTH INS 6, 886. 07 **TOTAL WATER OPERATIONS 348, 627 . 13 Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 37 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000051 DEPT NO. 000542 SEWER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36861 AMERICAN UNDERGROUND, INC 7217 126256 4412 SYS IMPROVE/BLDG 22, 585. 94 *TOTAL VENDOR AMERICAN UNDERGROUN 22, 585. 94 * 50760 ARAMARK UNIFORM SERVICES 11/23/2011 126258 3114 UNIFORM RENT CLOT 25. 31 *TOTAL VENDOR ARAMARK UNIFORM SER 25.31 * 117895 CHRISTOPHER BURKE ENGIN 103157 126265 4412 SYSTEM IMPROVE 3, 768 . 50 *TOTAL VENDOR CHRISTOPHER BURKE E 3, 768 .50 * 570142 MIDAMERICAN ENERGY CO. 11/11-2571 126365 3814 ELECTRIC WATER & 167 . 14 *TOTAL VENDOR MIDAMERICAN ENERGY 167 . 14 * 903165 VBG-HEALTH INS NOV 2011 126438 3111 GRP MED & LIFE 7, 536. 53 *TOTAL VENDOR VBG-HEALTH INS 7, 536. 53 * **TOTAL SEWER OPERATIONS 34, 083. 42 ***TOTAL WATER & SEWER FUND 383, 136. 83 Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 38 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 114800 BUFFALO GROVE GOLF COURSE 11/14/2011 126292 3240 OFFICE SUPPLIES 131 . 09 *TOTAL VENDOR BUFFALO GROVE GOLF 131 . 09 * 903165 VBG-HEALTH INS NOV 2011 126438 3111 GRP MED & LIFE 4, 318 . 81 *TOTAL VENDOR VBG-HEALTH INS 4, 318 . 81 * **TOTAL GOLF OPERATION-BGGC 4, 449. 90 ***TOTAL BUFFALO GROVE GOLF CLUB 4, 449. 90 Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 39 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 546826 MARQUETTE BANK 057-4497 126352 3392 GPS EXPENSES 4, 478 . 83 *TOTAL VENDOR MARQUETTE BANK 4, 478 . 83 * 903165 VBG-HEALTH INS NOV 2011 126438 3111 GRP MED & LIFE 4, 050 . 59 *TOTAL VENDOR VBG-HEALTH INS 4, 050 . 59 * **TOTAL GOLF OPERATIONS-AGC 8, 529. 42 ***TOTAL ARBORETUM GOLF CLUB FUND 8, 529. 42 Date: 12/01/11 09 : 03 Village of Buffalo Grove Page: 40 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 12/05/11 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED ****TOTAL BILLS 965, 567 . 61 82, 518 . 10 Payroll -671 . 56 964, 896. 05