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2012-02-06 - Village Board Regular Meeting - Agenda Packet • VittACE of Meetingof the Village of Buffalo Grove Fifty Raupp Blvd g Buffalo Grove, IL 60089-2100 Board of Trustees Phone:847-459-2500 Regular Meeting February 6, 2012 at 7:30 PM 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Minutes A. Minutes of the January 23, 2012 Village Board Meeting B. Minutes of the January 30, 2012 Committee of the Whole Meeting 5. Approval of Warrant A. Presentation and Reading of Warrant #1182 6. Village President's Report A. Appointment of Shari Ginsberg, Arts Commission B. Proclamation: Burn Awareness Week, February 5 - 11, 2012 7. Village Manager's Report A. Employee Performance Appraisal Program B. 2012 Village Goals - Work Plan C. Monthly Management Report - January - 2012 8. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. 9. Special Business A. District 96 Foundation "Champion For Children" Award 10. Reports from the Trustees 11. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other Regular Agenda items. (Attached). Consent Agenda: Ordinances and Resolutions Village Board of Trustees-Agenda Page 1 A. Ordinance No. 2012- : An Ordinance Granting Variations to the Buffalo Grove Sign Code for Fifth Third Bank, 345 W. Dundee Road (Trustee Ottenheimer) SUMMARY: The Zoning Board of Appeals, by a vote of 5 to 0, recommends to the Village Board to grant the request made by Fifth Third Bank, 345 W. Dundee Road, for variations to the Buffalo Grove Sign Code. B. Ordinance No. 2012- : Amending Title 5.30, Class E, Deerfields Bakery (President Braiman) SUMMARY: KSH, Inc. d/b/a Deerfields Bakery, 201 Buffalo Grove Road is requesting a Class E license. A Class E license permits the sale of beer and wine by means of a service area, for consumption on premises only. This reservation is subject to the applicant completing village requirements for said license on or before June 6, 2012. The applicant plans on taking orders at the counter and the wine or beer will be served to the table. The age of the customer will be checked. C. Resolution No. 2012- : Supporting NWMC 2012 Legislative Program (President Braiman) SUMMARY: This resolution proclaims the Village of Buffalo Grove's support of the 2012 Northwest Municipal Conference Legislation Program which includes a variety of solutions to challenges faced by local government. Consent Agenda: Unfinished Business None. Consent Agenda: New Business None. 12. Ordinances and Resolutions A. Ordinance No. 2012- : An Ordinance Transferring the Special Use from Enrichment Enterprises, Inc. to M2 Property Group, LLC concerning the KidTown USA facility, 1425 Busch Parkway, in the Industrial District (Trustee Sussman) B. Resolution No. 2012- : A Resolution Approving An Agreement with Melrose Pyrotechynics, Inc. for the provision of fireworks in years 2012 and 2013. (Trustee Berman) C. Resolution No. 2012- : A Resolution Approving an Intergovernmental Agreement between and among the Village of Arlington Heights, Village ofBuffalo Grove, Village of Lincolnshire, Village of Long Grove, Village of Palatine, Village of Vernon Hills and Village of Wheeling concerning Electric Aggregation. (Trustee Trilling) D. Resolution No. 2012- : A Resolution Approving a Contract between the Village of Buffalo Grove and Intelligent Power Partners, LLC (Trustee Trilling) 13. Unfinished Business A. Authorization to Extend Parkway Tree Replacement Contract (Trustee Stein) Village Board of Trustees-Agenda Page 2 14. New Business A. Hawthorne Race Course, Inc. petition for a special use to operate inter-track wagering, Village Bar & Grill, 48 Raupp Boulevard (Trustee Berman) 15. Executive Session A. Personnel: Section 2(c)(1) of the Illinois Open Meetings Act 16. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons. Village Board of Trustees-Agenda Page 3 Fifty Raupp Blvd Buffalo Grove, IL 60089-2100 Phone: 847-459-2500 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Minutes A. Minutes of the January 23, 2012 Village Board Meeting [GO TO] B. Minutes of the January 30, 2012 Committee of the Whole Meeting [GO TO] 5. Approval of Warrant A. Presentation and Reading of Warrant #1182 [GO TO] 6. Village President's Report A. Appointment of Shari Ginsberg, Arts Commission [GO TO] B. Proclamation: Burn Awareness Week, February 5 - 11, 2012 [GO TO] 7. Village Manager's Report A. Employee Performance Appraisal Program [GO TO] B. 2012 Village Goals - Work Plan [GO TO] C. Monthly Management Report - January - 2012 [GO TO] 8. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. 9. Special Business A. District 96 Foundation "Champion For Children" Award [GO TO] 10. Reports from the Trustees 11. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other Regular Agenda items. Consent Agenda: Ordinances and Resolutions A. Ordinance No. 2012- : An Ordinance Granting Variations to the Buffalo Grove Sign Code for Fifth Third Bank, 345 W. Dundee Road (Trustee Ottenheimer) SUMMARY: The Zoning Board of Appeals, by a vote of 5 to 0, recommends to the Village Board to grant the request made by Fifth Third Bank, 345 W. Dundee Road, for variations to the Buffalo Grove Sign Code. [GO B. Ordinance No. 2012- : Amending Title 5.20, Class E, Deerfields Bakery (President Braiman) SUMMARY: KSH, Inc. d/b/a Deerfields Bakery, 201 Buffalo Grove Road is requesting a Class E license. A Class E license permits the sale of beer and wine by means of a service area, for consumption on premises only. This reservation is subject to the applicant completing village requirements for said license on or before June 6, 2012. The applicant plans on taking orders at the counter and the wine or beer will be served to the table. The age of the customer will be checked. [GO TO] C. Resolution No. 2012- : Supporting NWMC 2012 Legislative Program (President Braiman) SUMMARY: This resolution proclaims the Village of Buffalo Grove's support of the 2012 Northwest Municipal Conference Legislation Program which includes a variety of solutions to challenges faced by local government. [GO TO] Consent Agenda: Unfinished Business Consent Agenda: New Business 12. Ordinances and Resolutions A. Ordinance No. 2012- : An Ordinance Transferring the Special Use from Enrichment Enterprises, Inc. to M2 Property Group, LLC concerning the KidTown USA facility, 1425 Busch Parkway, in the Industrial District (Trustee Sussman) [GO TO] B. Resolution No. 2012- : A Resolution Approving An Agreement with Melrose Pyrotechynics, Inc. for the provision of fireworks in years 2012 and 2013. (Trustee Berman) [GO TO] C. Resolution No. 2012- : A Resolution Approving an Intergovernmental Agreement between and among the Village of Arlington Heights, Village ofBuffalo Grove, Village of Lincolnshire, Village of Long Grove, Village of Palatine, Village of Vernon Hills and Village of Wheeling concerning Electric Aggregation. (Trustee Trilling) [GO TO] D. Resolution No. 2012- : A Resolution Approving a Contract between the Village of Buffalo Grove and Intelligent Power Partners, LLC (Trustee Trilling) [GO TO] 13. Unfinished Business A. Authorization to Extend Parkway Tree Replacement Contract (Trustee Stein) [GO TO] 14. New Business A. Hawthorne Race Course, Inc. petition for a special use to operate inter -track wagering, Village Bar & Grill, 48 Raupp Boulevard (Trustee Berman) [GO TO] 15. Executive Session A. Personnel: Section 2(c)(1) of the Illinois Open Meetings Act 16. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons. Minutes of the January 23, 2012 Village Board Meeting 4-A Overview Approval is recommended. Attachments m012312.pdf Trustee Liaison Clerk Sirabian Staff Contact Jane L Olson, Finance & GS ....M.on.da............Fe.bruarY .............6......2.0.1..2.........................................................................................................A.............p prova.L..of...M..n.utes...._...Ite.m.......4._A........................................................................................................... Y, 12595 01/23/2012 MINUTES OF THE RESCHEDULED REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON MONDAY, JANUARY 23, 2012 CALL TO ORDER President Braiman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Braiman; Trustees Berman, Trilling, Sussman, Terson, Stein and Ottenheimer. Also present were: Dane Bragg, Village Manager; William Raysa, Village Attorney; Ghida Neukirch, Deputy Village Manager; Scott Anderson, Director of Finance; Art Malinowski, Director of Human Resources; Greg Boysen, Director of Public Works; Robert Pfeil, Village Planner; Brian Sheehan, Village Health Officer; Carol Berman, Deputy Building Commissioner — Administration; and Fire Chief Vavra. APPROVAL OF MINUTES Moved by Ottenheimer, seconded by Berman, to approve the minutes of the January 9, 2012 Rescheduled Regular Meeting. Upon roll, Trustees voted as follows: AYES: 4 —Berman, Sussman, Terson, Ottenheimer NAYS: 0 — None ABSTAIN: 2 — Trilling, Stein Motion declared carried. WARRANT #1181 Mr. Anderson read Warrant 41181. Moved by Trilling, seconded by Terson, to approve Warrant 41181 in the amount of $2,420,334.62, authorizing payment of bills listed. Upon roll call, Trustees voted as follows: AYES: 6 —Berman, Trilling, Sussman, Terson, Stein, Ottenheimer NAYS: 0 — None Motion declared carried. VILLAGE PRESIDENT'S REPORT Chief Vavra introduced Gina Lorio, representing the Muscular Dystrophy Association, stated that she is impressed with the support from the Village and the Buffalo Grove Fire Department. The Buffalo Grove Fire Department has raised over $280,000 for MDA, and she expects them to break the $300,000 mark in 2012. Buffalo Grove was the 4t11 largest contributor in the State of Illinois_ and the largest in Lake Countv. Seth Goldberg, MDA Ambassador for the Buffalo Grove Fire Department, stated that he and his family owe a great deal of thanks to the Village and Chief Vavra for their support, and to the citizens of Buffalo Grove that donate to the "Fill The Boot" Drive each year. Seth and his family derive many services from MDA, and it means a lot to them, and he especially thanked Joe Alexander for his dedication to MDA. Joe Alexander noted that all money raised stays local and provides wheelchairs, home improvements and many services to MDA, and he thanked everyone involved for their support. President Braiman thanked and congratulated the entire Buffalo Grove Fire Department for their dedication to this worthwhile endeavor. 12596 01/23/2012 President Braiman reported that the Village received notification from the IEPA that Land & Lakes has received their certification for post closure, which is confirmation that the site is safe. President Braiman urged any resident who is interested in joining a Village Committee/Commission to submit a Talent Bank application to be reviewed when a vacancy occurs on our various Committees and Commissions. President Braiman reported that former Village Trustee Charles Hendricks passed away this past weekend, and he extended the sympathy of the Village Board to the family, and noted several of the many accomplishments that Mr. Hendricks contributed to the Village of Buffalo Grove. VILLAGE MANAGER'S REPORT Mr. Bragg noted that there will be a Committee of the Whole Meeting on Monday, January 30, 2012. Mr. Braiman noted the submittal and posting to the website and the e-library of the Monthly Management Report for December 2011; there were no questions on the report. Mrs Neukirch presented the Traffic Management Committee 2011 Year End Report, details of which are contained in the Village Board Meeting Agenda Item Overview that she prepared. Trustee Berman thanked Mrs. Neukirch for an objective and professional approach in the report. The Committee has done an excellent job. Trustee Berman thanked Sgt. Kristiansen for his terrific work with the committee. Mrs. Neukirch presented the 2011 Year End Report and Proposed 2012 Environmental Plan, details of which are contained in the Village Board Meeting Agenda Item Overview that she prepared. Moved by Sussman, seconded by Trilling, to accept the 2011 Year End Report and Proposed 2012 Environmental Plan. Upon roll call, Trustees voted as follows: AYES: 6 — Berman, Trilling, Sussman, Terson, Stein, Ottenheimer NAYS: 0 — None Motion declared carried. QUESTIONS FROM THE AUDIENCE President Braiman asked if there were any questions from the audience on items not on tonight's agenda; there were none. 2011 COMMISSION, COMMITTEE & BOARD ANNUAL REPORTS Mrs. Neukirch presented the Year 2011 Commission, Committee & Board Annual Reports, details of which are contained in the Village Board Meeting Agenda Item Overview that she prepared, as well as the individual Annual Reports for each Commission/Committee. TRUSTEE REPORTS Trustee Trilling noted that on March 20, 2012, Buffalo Grove will be one of 154 Illinois municipalities to have a referendum question on the ballot pertaining to aggregation of electricity. If approved, this would allow the municipality the ability to seek competitive pricing for the provision of electricity to residents and small businesses. Further information and details will be forthcoming between now and the election. Trustee Sussman reported that she attended the Kildeer School District 96 Foundation Awards Dinner, and she mentioned that Buffalo Grove Police Officer Staci Kupsak received the "Champion for Children" award. Trustee Berman reported on upcoming opportunities for public input with regard to Regional Transportation Issues, specifically Route 45 and the Metra Star Line feasibility study and alternatives. 12597 01/23/2012 Trustee Stein reported on the Prescription Drug Disposal program coordinated by the Buffalo Grove Health Department and the Solid Waste Agency of Northern Cook County. Trustee Stein also noted that electronics are no longer able to be accepted in landfills, and urged residents to bring these items to Electronics Recycling centers and/or events. CONSENT AGENDA President Braiman explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion. There were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Sewer Linins Services Motion to authorize bid waiver and join the Municipal Partnering Joint Bid for Sewer Lining Services. Moved by Terson, seconded by Ottenheimer, to approve the Consent Agenda. Upon roll call, Trustees voted as follows: AYES: 6 —Berman, Trilling, Sussman, Terson, Stein, Ottenheimer NAYS: 0 — None Motion declared carried. ORDINANCE #2012-3 — LUX CARS CHICAGO Moved by Stein, seconded by Ottenheimer, to transfer the Special Use from Prestige Auto to M & I Imports Incorporated (d/b/a Lux Cars Chicago) in the B-3 Planned Business Center District, Village of Buffalo Grove, Cook and Lake Counties, Illinois, 88 Dundee Road. Mr. Bragg reviewed the proposed ordinance, details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mrs. Neukirch. Mr. Raysa opined that he does not believe that a Public Hearing is necessary in this case, as there is no modification to any of the uses. The new entity has agreed to obey all the restrictions and requirements granted to the previous Special Use. The Special Use has not changed. Frank Sears, Lake Boulevard, believes that this proposal is an insult and disgrace to Buffalo Grove, and he calls upon this Board to rescind the Special Use. In answer to a question from Trustee Terson, Mr. Sears stated that the lighting was not in accordance with the approved plan, cars were delivered and picked up by trucks that carried 10 cars rather than 2, and the business damaged the quiet enjoyment of the residents around the area. Mrs. Neukirch stated the only complaints received by the Village related to cars parked on the grass, but the owners were very responsive to the complaints when notified by the Building Department. Michael Orik, owner of M & I Imports, stated that he has been in business for 15 years, and a resident of Buffalo Grove for 40 years; he is not planning to change anything; he has agreed to abide by all of the terms and conditions imposed; he is taking the property from the landlord; he is not connected in any way to the previous owner. Upon roll call, Trustees voted as follows on the motion: AYES: 6 —Berman, Trilling, Sussman, Terson, Stein, Ottenheimer NAYS: 0 — None Motion declared carried. 12598 01/23/2012 EXECUTIVE SESSION Moved by Berman, seconded by Ottenheimer, to move to Executive Session for the purpose of discussing Personnel, Section 2(c)(1) of the Illinois Open Meetings Act. Upon roll call, Trustees voted as follows: AYES: 6 — Berman, Trilling, Sussman, Terson, Stein, Ottenheimer NAYS: 0 — None Motion declared carried The Board moved to Executive Session from until 8:20 P.M. until 8:43 P.M. ADJOURNMENT Moved by Berman, seconded by Sussman, to adjourn the meeting. Upon roll call, Trustees voted as follows: AYES: 6 —Berman, Trilling, Sussman, Terson, Stein, Ottenheimer NAYS: 0 — None Motion declared carried. The meeting was adjourned at 8:45 P.M. Janet M. Sirabian, Village Clerk APPROVED BY ME THIS 6th DAY OF February, 2012 Village President Minutes of the January 30, 2012 Committee of the Whole 4-B Meeting Overview Approval is recommended. Attachments M013012-COTW.pdf Trustee Liaison Staff Contact Jane L Olson, Finance & GS ....M.on.da............Fe.bruarY .............6......2.0.1..2.........................................................................................................A.............p prova.L..of...M..n.utes...._...Ite.m.......4._B........................................................................................................... Y, MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE OF BUFFALO GROVE HELD IN THE EOC CONFERENCE ROOM, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON MONDAY, JANUARY 30, 2012 CALL TO ORDER President Braiman called the meeting to order at 6:30 P.M. Roll call indicated the following present: Jeffrey Braiman, Village President; Jeffrey Berman, Steve Trilling, Beverly Sussman, Mike Terson, Andy Stein, Les Ottenheimer, Village Trustees. Also present were: Dane Bragg, Village Manager; Ghida Neukirch, Deputy Village Manager; Scott Anderson, Director of Finance; Art Malinowski, Director of Human Resources; Gregory Boysen, Director of Public Works; Fire Chief Vavra; Battalion Fire Chief Wieser; Police Chief Balinski; Police Commander Newton; and William Raysa, Village Attorney. Emmencv Response Simulation Chief Vavra conducted a "table top" exercise to improve Village emergency planning and to practice incident command from the strategic level. The objectives of this exercise were to: • Demonstrate the activation and use of the Incident Command System • Identify strengths and weaknesses in the current Emergency Operations Plan • Assure consistent and concise public notification practices • Assure a continuity of operations and deployment of Village services • Reinforce the chain of comment • Define roles and responsibilities in an emergency ADJOURNMENT Moved by Berman, seconded by Sussman, to adjourn the meeting. Upon voice vote, the motion was unanimously declared carried, and the meeting was adjourned at 8:06 P.M. Janet M. Sirabian, Village Clerk APPROVED BY ME THIS 6'1' DAY OF February, 2012 Village President Presentation and Reading of Warrant #1182 Overview Approval is recommended. Attachments Excel work sheet 1182.pdf W#1182.pdf (Appendix) Trustee Liaison Staff Contact Scott D Anderson, Finance & GS 5-A M.o�n.d�aY, ............Feb�r�uarY .............6......2.0.1..2.........................................................................................................Approval ofWa�rra�nt... Ite.m....�...5._A........................................................................................................... VILLAGE OF BUFFALO GROVE WARRANT #1182 6-Feb-12 Corporate Fund: Reimbursements & Fund Transfers 18,662.19 Reserve for Capital Replacement -Autos 171.75 Reserve for Capital Replacement -MIS 244,747.07 Revenue Reimbursements 58,273.58 Legislative 3,607.31 Office of Village Manager 9,641.47 Management Information Systems 23,127.47 Legal 14,850.07 Finance & General Services 6,557.78 Human Resources 2,019.33 Fire Services 8,387.58 Police Services 38,197.03 Building & Zoning 1,325.46 Engineering Services 434.48 Building & Grounds 14,505.78 Street & Bridge Operations 124,882.99 Street & Bridge Administration 1,275.77 Forestry 1,692.51 Central Garage 33,669.20 Drainage System 2,168.33 ES DA 85.43 Transfer/Non Operating 53,593.80 Total 661,876.38 Illinois Municipal Retirement Fund: 0.00 Parking Lot Fund: 1,830.93 Motor Fuel Tax Fund: 3,167.02 School & Park Donations 0.00 Capital Projects -Facilities: 4,133.85 Capital Projects -Streets: 0.00 Health Insurance Expense 520.50 Facilities Development Debt Service Fund: 0.00 Police Pension Fund: 181.47 Fire Pension Fund: 0.00 Retiree Health Savings: 0.00 Water Fund: Reimbursements & Refunds: 1,983.94 Water Operations 409,437.84 Sewer Operations 362,440.10 Total 773,861.88 Buffalo Grove Golf Fund: Reimbursements & Refunds: 0.00 Golf Operations 9,032.18 Total 9,032.18 Arboretum Golf Fund: Reimbursements 0.00 Golf Operations 21,988.00 Total 21,988.00 Refuse Service Fund: 61,646.30 PAYROLL PERIOD ENDING 1/29/2012 893,093.35 TOTAL WARRANT #1182 2,431,331.86 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President See appendix: Appendix001 - W#1182.pdf Appointment of Shari Ginsberg, Arts Commission 6-A Overview Ms. Linda Rosen, Chair of the Village's Arts Commission recommends the appointment of Shari Ginsberg to the Arts Commission. The recommendation has been reviewed and is supported by President Braiman. Ms. Ginsberg is a resident of Buffalo Grove. She has already volunteered with the Village by providing support at the 2011 Buffalo Grove Invitational Fine Art Festival and at the last Buffalo Grove Symphonic Band concert. Ms. Rosen indicated, "[Ms. Ginsberg] is very good at talking to people and networking. She has energy and loves to volunteer" (email 1/12/2012). According to the Municipal Code, "The Arts Commission shall consist of a minimum of five individuals. A majority of the Arts Commission membership shall be Village residents" (Chapter 2.40.030). There are currently 15 appointed commissioners serving on the Arts Commission. The volunteers' terms expire on 4/30/2012. Ms. Rosen recommends the appointment at this time so Ms. Ginsberg can become immediately involved with Arts Commission activities and programs. Attachments Trustee Liaison Staff Contact Ghida Neukirch, Office of Village Manager Monday, February 6, 2012 Village Presidents Report - Item : 6-A Proclamation: Burn Awareness Week, February 5 - 11, 6-B 2012 Overview The attached proclamation is to recognize the week of February 5 through 11 as Burn Awareness Week in Buffalo Grove in conjunction with the national effort. Attachments National Burn Awareness Weekpdf Trustee Liaison Staff Contact Terry Vavra, Fire Monday, February 6, 2012 Village Presidents Report - Item : 6-13 National Burn Awareness Week WHEREAS the Village of Buffalo Grove is committed to ensuring the safety and security of all those living in and visiting our Village; and WHEREAS burn injuries are a serious problem both locally and nationally. Each year, over 3,000 people die and 16,000 are injured by fires that start in the home. Tragically, children, the elderly, and persons with disabilities are those most likely to become victims of serious burns; and WHEREAS Buffalo Grove residents should learn what to do in the event of fire, including the "stop, drop, and roll" maneuver that can help prevent serious burn injuries. Those families that have not yet done so should make plans for escaping a house fire --and should review and practice the plan regularly; and WHEREAS Buffalo Grove Fire Department is dedicated to reducing the occurrence of burns and fire injuries through prevention, protection and education; and WHEREAS Buffalo Grove residents are responsive to public education measures and are able to take personal steps to increase their safety from fire; and WHEREAS the 2012 National Burn Awareness Week campaign effectively serves to remind us all of the simple actions we can take to stay safe from fire year-round. NOW, THEREFORE, I, Jeffrey Braiman, Village President of Buffalo Grove, do hereby proclaim February 5 through February 11, 2012 as Burn Awareness Week throughout Buffalo Grove. I call upon the residents of Buffalo Grove to observe this week by participating in activities at home, school and work and by learning how to prevent burn injuries, especially to children. Dated this 6th day of February 2012 Employee Performance Appraisal Program 7-A Overview Assistant to the Village Manager Leisa Niemotka will provide a brief presentation on the Village's newly developed performance appraisal system, including goals, key competencies, professional development and rating characteristics. Attachments Performance Evaluation Program 2012.pdf Trustee Liaison Staff Contact Leisa M Niemotka, Office of Village Manager Monday, February 6, 2012 Village Managers Report - Item : 7-A 2/2/2012 2/2/2012 2/2/2012 2/2/2012 51��1 'I 01. eW I p I.,. M. Q. 1—.- 0—.11 WV -Day R-p..-M.. Rating Reding' 2/2/2012 2/2/2012 2/2/2012 2012 Village Goals - Work Plan 7-B Overview Staff recommends acceptance of the 2012 Goals -Work Plan. The attached work plan summarizes the major initiatives for the Village for 2012, based on the four pillars of the adopted budget - Strategy, Efficiency, Culture and Technology. The work plan items consist primarily of continued efforts to manage the Village's expense ledger, develop the local economy and reinvest in core infrastructure. The evaluation factors within each work plan item include service delivery, benchmarking, automated reporting, cost reduction, integrated systems, best management practices, standardized communications, core competencies, paper -less processes, process efficiency, information flow, cross -departmental cooperation, engaging the work force, leadership development and revenue diversification. The work plan is correlated to the Board's meeting schedule, with corresponding review and approval dates scheduled by quarter and by meeting. Village staff has developed the attached work plan to achieve desired outcomes and to manage the Board's needs for timely reporting, necessary approvals and time management. Acceptance by the Board of the 2012 Goals -Work Plan does not constitute endorsement of each activity contained in the plan, rather it serves as a guideline for policy development throughout the year. As with any operating and strategic development plan, the schedule for items to be presented to the Board is somewhat fluid and subject to change based on external factors, the Board's desire to advance (or not advance) certain projects and the availability of resources to complete specified tasks. Attachments 2012 Village Board Work Plan.pdf Trustee Liaison Staff Contact Dane C Bragg, Office of Village Manager Monday, February 6, 2012 Village Managers Report - Item : 7-13 Si ■ Si _ _ \7 � \ °CL _ 2 2 f f % 2 E z u t / k \ � C \ > 0 7 0 E f 0 L s � � V) cu u :3 :3 e # e e # e 00 00 « m ƒ / / \ //\ � \ / u q&u « z (acu y z } k } 0 m ± 3 \ c z $ E E § > CL Ln \CL < E _ 7 » >7 m D / 3 cu U u Ecz D 0 7 \ k \ / ® k @ \ 0 7 m 2 u \ / E / CL �0�'k u m t = � �f0 LO _ C e � g ° @ % 2 c ® \ ƒ / \ m= e\ ® \ 7 W W f 2� /§®} m t E 0\E</ u { u u CU@ e = o 5< uLi-� u E co< \\// / m 0 0 k\ 7 k cu \ \ J 7 cu < _ 55U \a \ 2a)f > CL a- { R & -0 % C ± / R 0 2 co u � 2 ¥ g \\ � E \ u 0 ƒ r14 ■ Si M. 2 5 \% ƒ ƒ ) /{ a Z) > § /E 2 5 \% ƒ cu ƒ m ■ Si \ § � 5 / /ma -\ \ G \ O ^ cu 0 J = Cj Cj g � cu E _ \ / O �t Si OJ 0 L O Z CLCU p C CL O Z u b..0 •c V C Q M ht0 t v Q 0 E a u 0 N u O d Ln T w c u U N J '� V- c r-I t i C C W p u (a (a O N I N C •in C v- O •O O X iy N 0 > a > QN U a O a� CO a w a _ w w w w w LuUUuuu UZZZZZ J a a a a a p Z Z Z Z Z a w w w w w w UJ w v v O c� v E +� u 0 0 0 cn Q 76 O cn u u v F- v � ii m c a.� C b 6 O m c a O (6 u I C 12 a N O p a C a a•' m O v�i 41 a a u c v v o a3 c U c a v v E t o LL v � Q E o Q o t a v o o o 0 u a m � m O m u u ~ Z Z a a w a a l l u m m CL n ci N M 4 Uf Monthly Management Report - January - 2012 Overview The Monthly Management Report is available at www.vbg.org. Attachments Mgt Report Feb 6, 2012.pdf (Appendix) Trustee Liaison Staff Contact Dane C Bragg, Office of Village Manager Monday, February 6, 2012 Village Managers Report - Item : 7-C 7-C See appendix: Appendix002 - Mgt Report Feb 6, 2012.pdf District 96 Foundation "Champion For Children" Award 9-A Overview The Kildeer Countryside Consolidated School District 96 Foundation has recognized School Resource Coordinator Staci Kupsak with their'Champion for Children' award for her hard work and dedication to the students, staff and parents in their school district. She will be honored by School District 496 at this evening's Village of Buffalo Grove Board meeting. Congratulations Staci! Attachments Trustee Liaison Staff Contact Steve S Balinski, Police ....M.o�n.d�a............Fe.b�r�uarY .............6......2.0.1..2.........................................................................................................S.......pe�c��a.l...B.u�s.�.n�eS�s...._...Ite.m....�....�._�......................................................................................................................... Y, Ordinance No. 2012- : An Ordinance Granting Variations to the Buffalo Grove Sign Code for Fifth Third 11-A Bank, 345 W. Dundee Road Recommendation of Action Staff recommends approval. Overview Request is being made by Kieffer & Co., 585 Bond Street, Lincolnshire, Illinois 60069 on behalf of Fifth Third Bank, 345 W. Dundee Road, for variance of Sign Code, Section 14.20.030, pertaining to Business Districts; Section 14.20.070, pertaining to Ground Signs; and Section 14.20.080, pertaining to Wall Signs, for the purpose of allowing a second ground sign on the developed parcel; replacing the existing ground sign with a new ground sign that is located within two hundred fifty (250) feet of the existing Kingswood Church ground sign located on the same side of the street; and to replace the existing east and west elevation wall signs with new east and west elevation wall signs. The west elevation wall sign would be a second wall sign and does not face the public right- of-way. A public hearing was held on Tuesday, January 17, 2012. The Petitioner, Mr. Christopher Wrobel, Kieffer & Company, 585 Bond Street, Lincolnshire, Illinois 60069, testified and presented documentary evidence. The Zoning Board of Appeals, by a vote of 5 to 0, recommends to the Village Board to grant the request made by Kieffer & Co., 585 Bond Street, Lincolnshire, Illinois 60069 on behalf of Fifth Third Bank, 345 W. Dundee Road, for variance of Sign Code, Section 14.20.030, pertaining to Business Districts; Section 14.20.070, pertaining to Ground Signs; and Section 14.20.080, pertaining to Wall Signs, for the purpose of allowing a second ground sign on the developed parcel; replacing the existing ground sign with a new ground sign that is located within two hundred fifty (250) feet of the existing Kingswood Church ground sign located on the same side of the street; and to replace the existing east and west elevation wall signs with new east and west elevation wall signs. The west elevation wall sign would be a second wall sign and does not face the public right-of-way. The signs are to be installed pursuant to Exhibits "El", "ET', "E3", "E4" and "E5" submitted with the application. Subject to the Village Engineer's memorandum dated January 3, 2012. Subject to the Appearance Review Team (ART) minutes dated January 5, 2012. Pursuant to Sign Code, Section 14.44.010, Subsection A for the wall signs and Section 14.44.010, Subsection B for the ground sign. Attachments 345 W Dundee Rd Ord.pdf Mins & Findings - 345 W Dundee Rd 1-17-12.pdf 345 W Dundee Rd Exhibits.pdf Trustee Liaison Staff Contact Trustee Ottenheimer Brian P Sheehan Building & Zoning Monday, February 6, 2012 Consent Agenda: Ordinances and Resolutions - Item : 11-A 1/23/2012 ORDINANCE NO. 2012- GRANTING VARIATIONS FROM CERTAIN SECTIONS OF THE BUFFALO GROVE SIGN CODE Fifth Third Bank at 345 W. Dundee Road WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the real property ("Property") hereinafter legally described is zoned in the B-3 Planned Business Center District and is commonly known as 345 W. Dundee Road, Buffalo Grove, Illinois; and, WHEREAS, request was made by Kieffer & Co., 585 Bond Street, Lincolnshire, Illinois 60069 on behalf of Fifth Third Bank, the owner of the Property, for variances of the Village's Sign Code, Section 14.20.030, pertaining to Business Districts; Section 14.20.070, pertaining to Grounds Signs; and Section 14.20.080, pertaining to Wall Signs, for the purpose of allowing a second ground sign on the Property; replacing the existing ground sign with a new ground sign that is located within two hundred fifty (250) feet of the existing Kingswood Church ground sign located on the same side of the street; and to replace the existing east and west elevation wall signs with new east and west elevation wall signs. The west elevation wall sign would be a second wall sign and does not face the public right-of-way; and, WHEREAS, the Zoning Board of Appeals held a public hearing at which it received testimony on the requested variations; and WHEREAS, the Zoning Board of Appeals made certain findings of fact, made a positive recommendation for the variations, and prepared minutes of the public hearing; and WHEREAS, the Corporate Authorities of the Village of Buffalo Grove hereby determine and find that the requested sign variations are in harmony with the general purpose and intent of the Sign Code (Title 14 of the Buffalo Grove Municipal Code) , and that (1) the proposed signage is of particularly good design and in particularly good taste and (2) the entire site has been or will be particularly well landscaped. 1 NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The preceding WHEREAS clauses are hereby adopted by the Corporate Authorities and made a part hereof. Section 2. Variations are hereby granted to Sections 14.20.030, 14.20.070, and 14.20.080 of the Village Sign Code (Title 14 of the Buffalo Grove Municipal Code) for the purpose of allowing a second ground sign on the Property; replacing the existing ground sign with a new ground sign that is located within two hundred fifty (250) feet of the existing Kingswood Church ground sign located on the same side of the street; and to replace the existing east and west elevation wall signs with new east and west elevation wall signs. The west elevation wall sign would be a second wall sign and does not face the public right-of-way. The Property is legally defined as follows: Lot 3 in Covington II, being a Resubdivision of Lots 1, 2 and 3 in Covington Office Plaza, a Resubdivision of part of the east half of the northeast quarter of Section 8, Township 42 north, Range 11, east of the Third Principal Meridian, according to the Plat of said Covington II recorded November 18, 2002 as Document 21869852, in Cook County, Illinois. Commonly known as: 345 W. Dundee Road, Buffalo Grove, Illinois 60089 Section 3. The variations are subject to the following conditions: A. The signs are to be installed pursuant to Zoning Board of Appeals Exhibits "El", "E2", "E3", "E4", and "E5". B. Subject to the Village Engineer's memorandum dated January 3, 2012. C. Subject to the Appearance Review Team (ART) minutes dated January 5, 2012. Section 4. This Ordinance shall be in full force and effect from and after its passage, and approval. This Ordinance shall not be codified. AYES: NAYES: ABSENT: 2 PASSED: 2012. APPROVED: 2012. APPROVED: Village President ATTEST: Village Clerk F:Adocs\clients\103\1001\ORD\000113490.DOC 345 W. DUNDEE ROAD, FIFTH THIRD BANK — SIGN CODE, SECTIONS 14.20.030; 14.20.070 AND 14.20.080, TO ALLOW A SECOND GROUND SIGN ON THE DEVELOPED PARCEL; REPLACING THE EXISTING GROUND SIGN WITH A NEW GROUND SIGN THAT IS LOCATED WITHIN TWO HUNDRED FIFTY (250) FEET OF THE EXISTING KINGSWOOD CHURCH GROUND SIGN LOCATED ON THE SAME SIDE OF THE STREET; AND TO REPLACE THE EXISTING EAST AND WEST ELEVATION WALL SIGNS WITH NEW EAST AND WEST ELEVATION WALL SIGNS. THE WEST ELEVATION WALL SIGN WOULD BE A SECOND WALL SIGN AND DOES NOT FACE THE PUBLIC RIGHT-OF-WAY Mr. Christopher Wrobel, Kieffer & Company, 585 Bond Street, Lincolnshire, Illinois 60069, was present and sworn in. The public hearing notice published in the Daily Herald on December 30, 2011 was read. Mr. Wrobel clarified the two different dimensions shown on Exhibits "E1" and "E2". Exhibit "E1" references a sign face height of sixty four (64) inches and Exhibit "E2" shows a sign face height of sixty one (61) inches. The dimension shown on Exhibit "E1" includes the sign face height of sixty one (61) inches as well as the height of the silver reveal of three (3) inches for a total of sixty four (64) inches. The silver reveal is located at the base of the sign face, between the sign and the cap of the brick base. Mr. Wrobel explained that Fifth Third Bank is looking to replace the existing ground sign at this location with a new ground sign of their new branding image and they would also like to replace the existing wall signs with new wall signs of their new branding image. Ch. Entman read the Village Engineer's memorandum addressed to Brian Sheehan dated January 3, 2012 which states: "I have no comments on the proposal." Ch. Entman also read the Appearance Review Team (ART) minutes dated January 5, 2012. Ch. Entman confirmed with Mr. Wrobel that the existing ground sign would be removed, the brick base would be raised and a new ground sign would be installed. He asked if the new ground sign would be the same height or smaller than the existing ground sign. Mr. Wrobel stated that the new ground sign would be smaller than the existing ground sign. Ch. Entman confirmed with the Mr. Wrobel that the wall signs are being replaced in the same location as the existing wall signs. He also asked if the new wall signs would be smaller than the existing wall signs. Mr. Wrobel confirmed that the new wall signs would be smaller than the existing wall signs. Mr. Raysa stated that Page 3 of 21 in the Exhibits is a Site Plan and references that sign locations by letter. He asked Mr. Wrobel to identify by letter the signs that are being replaced under this variation request. Mr. Wrobel stated that Signs A, B and C are the signs in question. Mr. Raysa also stated that in the letter from Kieffer & Company dated December 16, 2011, a company name Viox is referenced. He asked Mr. Wrobel to explain the relationship of Viox. Mr. Wrobel stated that Viox is the facility maintenance company employed by Fifth Third Bank. Viox employed Kieffer & Company to handle the Sign Code variation request. There were no additional questions or comments from the Commissioners. There were no questions or comments from the audience. Com. Cesario made the following motion: DRAFT MINUTES ZONING BOARD OF APPEALS JANUARY 17, 2012 I move we recommend to the Village Board to grant the request made by Kieffer & Co., 585 Bond Street, Lincolnshire, Illinois 60069 on behalf of Fifth Third Bank, 345 W. Dundee Road, for variance of Sign Code, Section 14.20.030, pertaining to Business Districts; Section 14.20.070, pertaining to Ground Signs; and Section 14.20.080, pertaining to Wall Signs, for the purpose of allowing a second ground sign on the developed parcel; replacing the existing ground sign with a new ground sign that is located within two hundred fifty (250) feet of the existing Kingswood Church ground sign located on the same side of the street; and to replace the existing east and west elevation wall signs with new east and west elevation wall signs. The west elevation wall sign would be a second wall sign and does not face the public right- of-way. The signs are to be installed pursuant to Exhibits "E1", "E2", "E3", "E4" and "E5" submitted with the application. Subject to the Village Engineer's memorandum dated January 3, 2012. Subject to the Appearance Review Team (ART) minutes dated January 5, 2012. Pursuant to Sign Code, Section 14.44.010, Subsection A for the wall signs and Section 14.44.010, Subsection B for the ground sign. Com. Windecker seconded the motion. Roll Call Vote: AYE — Cesario, Steingold, Windecker, Au, Entman NAY— None ABSTAIN — None Motion Passed 5 to 0. Item to appear on the February 6, 2012 Village Board Consent Agenda. DRAFT MINUTES ZONING BOARD OF APPEALS JANUARY 17, 2012 ZONING BOARD OF APPEALS VILLAGE OF BUFFALO GROVE, ILLINOIS FINDINGS OF FACT ON VARIATION OF SIGN CODE THE BUFFALO GROVE ZONING BOARD OF APPEALS HEREBY MAKES THE FOLLOWING FINDINGS OF FACT AND CONCLUSIONS: I. THE SUBJECT PROPERTY: A. Applicant: Fifth Third Bank B. Location: 345 W. Dundee Road C. Zoning District: B3 Planned Business District D. Type of Sign: Wall Signs and Ground Sign E. Characteristics of Sign (including size): Ground Sign: 64" high by 118" wide illuminated ground sign to be installed on a 32" high brick base for an overall height of 96". Ground sign to be installed is to replace the existing ground sign in the same location. Wall Signs (east and west elevations): 54" high by 189" wide illuminated wall signs. Wall signs are to replace the existing wall signs in the same location. F. Lot Characteristics: Irregular shaped corner lot located at the south west corner of Dundee Road and Golfview Terrace. II. CHARACTERISTICS OF THE SURROUNDING AREA: North - RSA Residential District South - B3 Planned Business District East - 131 Business District West - R1 SU Residential District III. VARIATION SOUGHT: Sign Code, Section 14.20.030, pertaining to Business Districts; Section 14.20.070, pertaining to Ground Signs; and Section 14.20.080, pertaining to Wall Signs, for the purpose of allowing a second ground sign on the developed parcel; replacing the existing ground sign with a new ground sign that is located within two hundred fifty (250) feet of the existing Kingswood Church ground sign located on the same side of the street; and to replace the existing east and west elevation wall signs with new east and west elevation wall signs. The west elevation wall sign would be a second wall sign and does not face the public right-of-way. Draft Findings of Fact Fifth Third Bank, 345 W. Dundee Road January 17, 2012 Page 1 of 4 IV. EXHIBITS DEPICTING VARIATION: A. Exhibit "Al" - Site Plan B. Exhibit "A2" - Plat of Survey C. Exhibit "D" - Letter dated December 16, 2011 D. Exhibit "El"-"EY - Proposed sign renderings E. Exhibit "I" - Letter of Authorization V. VILLAGE ENGINEER'S REPORT Village Engineer's memorandum addressed to Brian Sheehan dated January 3, 2012 which states: "I have no comments on the proposal." VI. VARIATION POWER & CRITERIA: Sign Code, Section 14.44.010, Sub -section A and Sign Code, Section 14.44.010, Sub -section B VIL PUBLIC HEARING: After due notice as required by law, a copy of said publication notice being attached hereto as Exhibit C, the Zoning Board of Appeals held a public hearing regarding the proposed variance on Tuesday, January 17, 2012 at the Village Hall, 50 Raupp Blvd., Buffalo Grove, IL 60089 at 7:30P.M. The applicant's agent, Mr. Christopher Wrobel, Kieffer & Company, testified at the hearing and presented documentary evidence. The following objectors appeared at the hearing: None The following sent written objection prior to the hearing: None Attached hereto and made a part hereof as Exhibit J are the minutes of the Zoning Board of Appeals meeting held on Tuesday, January 17, 2012. VIIL FINDINGS: The Zoning Board of Appeals finds that the criteria as set forth in Section 14.44.010, Subsection A of the Sign Code for the proposed wall signs have been met in that the Petitioner has shown: 1. That not allowing the variance will cause undue and unnecessary Draft Findings of Fact Fifth Third Bank, 345 W. Dundee Road January 17, 2012 Page 2 of 4 hardship due to the following unique or unusual circumstances: A. To identify the new branding image for the bank. 2. That granting the requested variance would not be detrimental to the property owners in the vicinity; 3. That the unusual conditions applying to the specific property do not apply generally to other properties in the Village; and, 4. That granting of the variance will not be contrary to the general objectives of this the Village's Sign Code of moderating the size, number and obtrusive placement of signs and the reduction of clutter. The Zoning Board of Appeals finds that the criteria as set forth in Section 14.44.010, Subsection B of the Sign Code for the proposed ground sign has been met in that the Petitioner has shown: 1. The proposed signage is of particularly good design and in particularly good taste; and 2. The entire site has been or will be particularly well landscaped. IX. CONDITIONS: The variance shall be subject to the following conditions: 1. The signs are to be installed pursuant to Exhibits "E1", "E2", "EY, "E4" and "EY submitted with the application. 2. Subject to the Village Engineer's memorandum dated January 3, 2012. 3. Subject to the Appearance Review Team (ART) minutes dated January 5, 2012. X. CONCLUSION: The Zoning Board of Appeals, by a vote of 5 to 0, recommends to the Village Board to grant the request made by Kieffer & Co., 585 Bond Street, Lincolnshire, Illinois 60069 on behalf of Fifth Third Bank, 345 W. Dundee Road, for variance of Sign Code, Section 14.20.030, pertaining to Business Districts; Section 14.20.070, pertaining to Ground Signs; and Section 14.20.080, pertaining to Wall Signs, for the purpose of allowing a second ground sign on the developed parcel; replacing the existing ground sign with Draft Findings of Fact Fifth Third Bank, 345 W. Dundee Road January 17, 2012 Page 3 of 4 a new ground sign that is located within two hundred fifty (250) feet of the existing Kingswood Church ground sign located on the same side of the street; and to replace the existing east and west elevation wall signs with new east and west elevation wall signs. The west elevation wall sign would be a second wall sign and does not face the public right-of-way. Dated - January 17, 2012 VILLAGE OF BUFFALO GROVE, IL Bruce Entman, Chairman Zoning Board of Appeals Draft Findings of Fact Fifth Third Bank, 345 W. Dundee Road January 17, 2012 Page 4 of 4 PUBLIC HEARING NOTICE PUBLIC NOTICE is hereby given that the Buffalo Grove Zoning Board of Appeals will hold a Public Hearing at 7:30 P.M. on Tuesday, January 17, 2012 in the Council Chambers of the Village Hall, 50 Raupp Boulevard. Request is being made by Kieffer & Co., 585 Bond Street, Lincolnshire, Illinois 60069 on behalf of Fifth Third Bank, 345 W. Dundee Road, for variance of Sign Code, Section 14.20.030, pertaining to Business Districts; Section 14.20.070, pertaining to Ground Signs; and Section 14.20.080, pertaining to Wall Signs, for the purpose of allowing a second ground sign on the developed parcel; replacing the existing ground sign with a new ground sign that is located within two hundred fifty (250) feet of the existing Kingswood Church ground sign located on the same side of the street; and to replace the existing east and west elevation wall signs with new east and west elevation wall signs. The west elevation wall sign would be a second wall sign and does not face the public right-of-way. Legal Description: Lot 3 in Covington II, being a Resubdivision of Lots 1, 2 and 3 in Covington Office Plaza, a Resubdivision of part of the east half of the northeast quarter of Section 8, Township 42 north, Range 11, east of the Third Principal Meridian, according to the Plat of said Covington II recorded November 18, 2002 as Document 21869852, in Cook County, Illinois. Commonly known as: 345 W. Dundee Road, Buffalo Grove, Illinois 60089 VILLAGE OF BUFFALO GROVE, IL Bruce Entman, Chairman Zoning Board of Appeals Site Location: 345 Dundee Rd. 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DUNDEE ROAD, FIFTH THIRD BANK SIGN CODE VARIATIONS FOR A GROUND SIGN AND WALL SIGNS PRESENT Ghida Neukirch, Deputy Village Manager Brian Sheehan, Deputy Building Commissioner/Operations Carol Berman, Deputy Building Commissioner/Administration Nidhi Vaid, Associate Planner Joseph Wallace, Plan Examiner PROPOSAL Request is being made by Kieffer & Co., 585 Bond Street, Lincolnshire, Illinois 60069 on behalf of Fifth Third Bank, 345 W. Dundee Road, for variance of Sign Code, Section 14.20.030, pertaining to Business Districts; Section 14.20.070, pertaining to Ground Signs; and Section 14.20.080, pertaining to Wall Signs, for the purpose of allowing a second ground sign on the developed parcel; replacing the existing ground sign with a new ground sign that is located within two hundred fifty (250) feet of the existing Kingswood Church ground sign located on the same side of the street; and to replace the existing east and west elevation wall signs with new east and west elevation wall signs. The west elevation wall sign would be a second wall sign and does not face the public right-of-way. Mr. Sheehan explained that signs are proposed based on the new branding image of the bank. The signs will be smaller than the existing signs. There were no additional questions or comments from the ART members. RECOMMENDATION The ART has determined that the appearance of the ground sign and wall signs as proposed meets the criteria set forth in the Village of Buffalo Grove Appearance Plan and is in harmony with the building and is compatible with the surrounding area. This request is scheduled to appear before the ZBA on Tuesday, January 17, 2012. Prepared by: Julie Kamka Building & Zoning Department 0 a LL on . 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Attachments Class E license Deerfield Bakery.pdf Trustee Liaison President Braiman Staff Contact Jane L Olson, Finance & GS ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Monday, February 6, 2012 Consent Agenda: Ordinances and Resolutions - Item : 11-B ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... ORDINANCE NO. 2012- AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. Subsection E. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows: E. Class E. Licensee and d/b/a 1. Hanabi, Inc. d/b/a Hanabi Japanese Restaurant 2. Continental Restaurant, Inc. 3. Best In Town, Inc. d/b/a Giordano's of Buffalo Grove 4. Grande Jakes Fresh Mexican Grill in BG, Inc. 5. KSH, Inc. d/b/a Deerfields Bakery Address 734 S. Buffalo Grove Road 782 S. Buffalo Grove Road 270 North Mc Henry Road 205 Dundee Road 201 North Buffalo Grove Road Section 2 A. A Class E license is hereby reserved for KSH, Inc. d/b/a Deerfields Bakery, 201 North Buffalo Grove Road. This reservation is subject to the applicant completing village requirements for said license on or before June 6, 2012. The Village Manager shall have the authority to extend the June 6, 2012 date for good cause, and if not so extended, this reservation shall cease. B. The following special condition shall apply to KSH, Inc. d/b/a Deerfields Bakery liquor license. All beer and wine shall only be served and delivered to tables on the premises and only after verification of identification indicating the age of twenty-one years of age or older has been presented to the server. C. This Section 2 shall not be codified. Section 3 This Ordinance shall be in full force and effect from and after its passage and approval. AYES: NAYS: ABSENT: PASSED: APPROVED ATTEST: Village Clerk 2012 _ 2012 Village President Resolution No. 2012- : Supporting NWMC 2012 11-C Legislative Program Recommendation of Action Staff recommends approval. Overview The 2012 Northwest Municipal Conference Legislative Program contains numerous recommendations to both ensure the fiscal stability of struggling communities and address continuously escalating labor costs. The Legislative Program provides solutions to the challenges faced by local governments. One primary focus of the program highlights the need to ensure the fiscal stability of communities by preventing the loss of local government revenues. The program also highlights a number of ways the state could help reduce the escalating local government labor costs, including public safety pension reform, preventing abuse in the award of lifetime healthcare benefits to injured workers and changing the interest arbitration process. The Northwest Municipal Conference will utilize the Legislative Program to guide their legislative efforts in Washington and Springfield this year. Copies of the 2012 NWMC Legislative Program can be downloaded at: http://www.nwmc- cog . org/Legislation/2012-Legi slative-Program. aspx. Attachments RESOLUTION in support of 2012 NWMC Legislative Program.pdf Trustee Liaison President Braiman Staff Contact Dane C Bragg, Office of Village Manager Monday, February 6, 2012 Consent Agenda: Ordinances and Resolutions - Item : 11-C RESOLUTION SUPPORTING THE NORTHWEST MUNICIPAL CONFERENCE 2012 LEGISLATIVE PROGRAM WHEREAS, the Village of Buffalo Grove is a member of the Northwest Municipal Conference; and WHEREAS, the Northwest Municipal Conference works with its members to develop its annual Legislative Program that serves as a comprehensive platform on legislative issues in order to protect and benefit the interests of its member municipalities, residents, and businesses in our communities and the region; and WHEREAS, the Northwest Municipal Conference's 2012 Legislative Program focuses on issues vital to the Village of Buffalo Grove including protecting local government revenues, online sales tax collection and sales tax sourcing rules as well as addressing labor related cost drivers such as pension reform, preventing abuse of the Public Safety Employees Benefit Act and balancing the interest arbitration process; and WHEREAS, the Northwest Municipal Conference will actively pursue these legislative priorities to the benefit of the Village of Buffalo Grove and all members of the Northwest Municipal Conference. NOW, THEREFORE, BE IT RESOLVED, that the Village of Buffalo Grove hereby expresses support for the Northwest Municipal Conference's 2012 Legislative Program; and BE IT FURTHER RESOLVED, that the Village of Buffalo Grove will actively support the 2012 Legislative Program both locally and in our federal and state capitols; and BE IT FURTHER RESOLVED, that a copy of this Resolution be forwarded to the Northwest Municipal Conference, to all state and federal legislators representing the Village of Buffalo Grove, to the Office of the Governor, and to department heads in the Village of Buffalo Grove. AYES: NAYES: ABSENT: Approved , 2012 Passed , 2012 Village President Attest: Village Clerk Ordinance No. 2012- : An Ordinance Transferring the Special Use from Enrichment Enterprises, 12-A Inc. to M2 Property Group, LLC concerning the KidTown USA facility, 1425 Busch Parkway, in the Industrial District Recommendation of Action Staff recommends approval. Overview Joe Sharp of M2 Property Group is proposing to acquire the KidTown USA facility at 1425 Busch Parkway. Enrichment Enterprises currently operates the facility pursuant to special use approvals for an indoor playground and a child day care center in the Industrial District. Mr. Sharp requests transfer of the special use approvals granted to Enrichment Enterprises. Mr. Sharp's letter dated January 16, 2012 (attached as Exhibit C to the draft ordinance) states that M2 Property Group would continue the programs as currently operated at the facility. The letter also notes that there may be future requests to expand programs at the facility. The draft ordinance is attached. Next Steps Approval of ordinance transferring special use. Prior Actions Approval of Ordinances Nos. 2009-91, 2010-14 and 2010-34 Anticipated Future Board Actions Possible amendments to special use Attachments Ord-Draft-1425 Busch Pkwy_Special Use_2-2-2012.pdf Trustee Liaison Trustee Sussman Staff Contact Robert E Pfeil, Planning M.on.daY, ............FebruarY .............6......2.0.1..2.......................................................................................................... Ordinances ...and ...Resolutions ..._... Item ........ 1.2. A............................................................ 2/2/2012 ORDINANCE NO. 2012 - AN ORDINANCE APPROVING A SPECIAL USE IN THE INDUSTRIAL DISTRICT VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS KidTown USA (also known as Kids and Company) 1425 Busch Parkway The Corporate Grove Business Park WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, the real property legally described in EXHIBIT A ("Property") attached hereto is zoned in the Industrial District; and, WHEREAS, the Village of Buffalo Grove (the "Village") approved Ordinance No. 2009-91 and amended by Ordinance No. 2010-14, granting a special use to allow Enrichment Enterprises, Inc. to operate an indoor play facility for children pursuant to the conditions set forth in said ordinances; and, WHEREAS, Enrichment Enterprises, Inc. petitioned to provide child day care services at the facility, and said use was approved as a special use by Village Ordinance No. 2010-34; and, WHEREAS, Enrichment Enterprises, Inc. has conducted the special use at 1425 Busch Parkway under the names of Kids and Company and KidTown USA; and, WHEREAS, M2 Property Group, LLC, an Illinois limited liability company ("Petitioner") proposes to purchase the KidTown USA business from Enrichment Enterprises, Inc. and assume the current lease with the property owner concerning the operation of the indoor playground and child day care facility on the Property; and, WHEREAS, Petitioner is requesting transfer of the special use granted to Enrichment Enterprises, Inc. by Ordinance No. 2010-34, and has petitioned to the Village for approval of said transfer; and, 0 WHEREAS, Petitioner has represented that the current operation would be continued in its present form and in compliance with the terms and conditions of Ordinance No. 2010-34; and, WHEREAS, the Petitioner has presented the following exhibits in support of the petition for a special use: EXHIBITA Legal Description EXHIBIT B Acceptance and Agreement concerning special use EXHIBIT C Letter dated January 16, 2012 from Joe Sharp, M2 Property Group, LLC WHEREAS, the President and Board of Trustees after due and careful consideration have concluded that the transfer of the special use to M2 Property Group, LLC on the terms and conditions set forth herein would enable the Village to control impacts created bythe business and minimize adverse effects on adjacent properties and would serve the best interests of the Village. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENTAND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. This ordinance is made pursuant to, and in accordance with, the Village's Zoning Ordinance, Development Ordinance and the Village's Home Rule powers. The preceding Whereas clauses are hereby made a part of this Ordinance. Section 2. The Corporate Authorities hereby adopt a proper, valid and binding ordinance approving transfer of the special use approved by Village Ordinance No. 2010-34 to M2 Property Group, LLC for operation of the KidTown USA facility pursuant to the exhibits incorporated herein for the Property legally described in Exhibt A attached hereto, subject to the following conditions: A. The special use zoning approval does not become effective until M2 Property Group, LLC assumes the lease for the KidTown USA facility at 1425 Busch Parkway, and provides a copy of said fully executed lease to the Village. B. If said fully executed lease is not provided to the Village by February 27, 2012, the Village may, in its sole discretion, void the special use approval. C. The special use is granted to M2 Property Group, LLC and does not run with the land and is not assignable or transferrable unless approved by the Village. The Village may, in its sole discretion, require a public hearing prior to allowing transfer of the special use. 3 D. The Petitioner shall submit the executed Acceptance and Agreement attached hereto and incorporated herein as Exhibit B to the Village by February 27, 2012. E. M2 Property Group, LLC shall secure a license from the Illinois Department of Children and Family Services (IL DCFS) prior to providing child day care services on the Property. In the event that said license is not approved, or if said license is revoked by IL DCFS, the special use granted by the Village for operation of a child care center is automatically revoked. The special use to operate an indoor playground would remain in force pursuant to the terms and conditions of approval by the Village. F. Modifications to the terms and conditions set forth in Village Ordinance No. 2009-91 and Ordinance No. 2010-34 are subject to approval by the Village. The Village may, in its sole discretion, require a public hearing prior to approving modifications to said terms and conditions of said ordinances. G. Signs for the business are not approved by this Ordinance and are subject to the regulations set forth in the Village Sign Code. Section 3. The terms and conditions set forth in Village Ordinance No. 2009-91 and Ordinance No. 2010-34 remain in full force and effect unless specifically modified by this Ordinance. The restriction in Section 2.A. of Village Ordinance No. 2012-34 concerning the transfer or sale of Enrichment Enterprises, Inc. stock or ownership is hereby repealed. Section 4. This Ordinance shall be in full force and effect upon the submittal of the fully executed lease and the executed Acceptance and Agreement as set forth in Section 2 of this Ordinance. This Ordinance shall not be codified. AYES: NAYS: ABSENT: PASSED: APPROVED: l 11*11 aaWOM;Ia Village Clerk JEFFREY S. BRAIMAN, Village President Legal Description 1425 Busch Parkway Buffalo Grove, Illinois The Corporate Grove Business Park SUBJECT PROPERTY LEGAL DESCRIPTION: Lots 8, 9, 10,11, 12,13 and 14 in the Corporate Grove, being a subdivision of part of the southwest quarter of Section 26 and part of the south half of Section 27, Township 43 North, Range 11 East of the Third Principal Meridian according to the plat thereof recorded August 22, 1984 as Document 2305059 in Lake County, Illinois. SUBJECT PROPERTY COMMON DESCRIPTION: 1425 Busch Parkway, Buffalo Grove, IL PIN: 15-27-405-009 (Lot 8) 15-27-405-008 (Lot 9) 15-27-405-007 (Lot 10) 15-27-405-006 (Lot 11) 15-27-405-005 (Lot 12) 15-27-405-004 (Lot 13) 15-27-405-003 (Lot 14) M EXHIBIT B KidTown USA (also known as Kids and Company) 1425 Busch Parkway Buffalo Grove, Illinois Petitioner and Property Owner Acceptance and Agreement concerning special use ordinance M2 Property Group, LLC does hereby accept and agree to abide by and be bound by each of the terms, conditions and limitations set forth in Ordinance No. 2012—_duly passed and approved by the Village of Buffalo Grove, IL granting the special use set forth in said Ordinance. company M2 Property Group, LLC, an Illinois limited liability Bv: (Printed name and title) Signature: The undersigned Owner of the Property acknowledges that it has read and understands all of the terms and provisions of said Buffalo Grove Ordinance No. 2012—_ CGA Investment Co. LLC By: (Printed name and title) Signature: To: Buffalo Grove Village Board Re: Special Use Permit for KidTown USA, 1425 Busch Parkway January 16, 2012 We, M2 Property Group, LLC have entered into a contract to purcha:se, the business of KidTown USA from its current owner, Mr. Steven Hoffman of Enrichment Enterprises, Inc. Our plan is to continue the programming currently offered as detailed below, and we are also planning on adding to the programming, per DCFS approval, which is also noted below. Current Programming Hours of operation: Monday -Friday 9:00 am - 3:00 pm, Saturday -Sunday 10:00-6;00 Daily enrichment classes forages 3-6, with children on site for no more than 3 hours per day, and staffed according to DCFS regulations. sum Mom -Tot classes for 2 year olds with parents, as well as a staff member. Weekend birthday parties with parental and staff supervision, Proposed Future Programming Pending DCFS approval, we hope to expand our weekday hours to approximately 6:30 am - 6:00 pm in order to offer a more traditional full -day preschool and day care option to go along with the enrichment classes. Any determination by DCFS is pending inspection and licensing, to come at a later date. We are submitting a petition seeking a transfer of the Special Use Permit currently in use by the business' current owner since 2009/ 2010, as we intend to take over the business as -is, in a turn -key manner, and follow all of the requirements specified therein. I can be reached for any further questions or concerned at 773-780-4561, or J g@MILIE jroqj.�&,orm Respectfully submitted, Joe- rp M2 Property Group, LLC www.m2regrc)up.com 3553 W. Peterson Avenue Chicago, IL 60659 773.588.7767 Office 773,409.9150 Fax Resolution No. 2012- : A Resolution Approving An Agreement with Melrose Pyrotechynics, Inc. for the 12-B provision of fireworks in years 2012 and 2013. Recommendation of Action Staff recommends approval of the attached two contracts with Melrose Pyrotechnics for Independence Day and Labor Day fireworks in 2012 and 2013. ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Budget Impact Fund / Account Budget Notes $40,000 Corporate Fund, Account $20,000 per display shall be paid from the Legislative budget 401-3715 (Independence Day) and Finance budget (Buffalo Grove Days). Overview In October, 2008, the Corporate Authorities approved an agreement with Melrose Pyrotechnics for the July 4th and Labor Day displays in years 2009, 2010 and 2011. The agreement was established following a 2007 Request for Proposal and two one -display contracts in 2008 - one with Johnny Rockets and one with Melrose Pyrotechnics, respectively coordinated on Independence Day and Labor Day. The Village selected Melrose Pyrotechnics as the preferred contractor due to the show presentation, organization, responsiveness and overall logistics. It is recommended that the Village extend its contract with Melrose Pyrotechnics for two additional years — 2012 and 2013. The Village has had an excellent working relationship with Melrose Pyrotechnics ("Melrose") for more than ten years. Melrose is based in Kingsbury, Indiana. They are the recipient of a number of global awards including 1st Place in the Hanabi World Cup in Nagasaki, Japan in 2010, and 3rd Place in the L'International des Feux Loto-Quebec in 2009. They also have voluminous local and noteworthy contracts including the City of Chicago, Navy Pier and Chicago Bears. Most importantly, the Village's Fire Prevention staff is in full support of Melrose's contract due to their safety record, electronic system reliability, quality fireworks, and overall responsiveness. Following are highlights of the contracts: 1. Agreement between the Village of Buffalo Grove and Melrose Pyrotechnics for years 2012 and 2013, Independence Day (July 4) and Labor Day weekends (September 2, 2012 and September 1, 2013). 2. Each display shall cost the Village $20,000. The offered pricing is equivalent to fees in the current contract. The Village will establish a sponsor program to help offset costs. 3. The Village has the right, without penalty or cost to cancel any display, reduce or increase the cost of the display with 90 days written notice. 4. A five percent product bonus is included in each contract from year one to year two. Show length shall continue to be 20-30 minutes with constant display. 6. All aerial display — no ground fireworks. 7. The show must clear the tree line to be visible to area viewing areas such as the Rotary Village Green, Willow Stream Park, and the Buffalo Grove Business Park. The fireworks shall be electronically fired. 9. Display shall be coordinated with music. Melrose shall supply two quality CD's for presentation and coordinate music presentation. 10. In the event of inclement weather preventing the display as determined by the Village or Melrose, Melrose shall agree to a mutually convenient alternate date. The Village of Buffalo Grove reserves the right to stop the event due to weather with no penalty. Next Steps The Village has a Standard Operating Procedure which is utilized for each public pyrotechnic display. The SOP involves Village staff representing management, fire, police, public works and golf. The SOP sets forth the set-up and clean-up procedure, as well as communication among all parties and communication with the public in the event of a delay or cancellation of a display. The SOP will be reviewed by staff in advance of each pyrotechnic display. Attachments Fireworks Reso 2012.pdf Contract July 2012-2013.PDF Contract Sept 2012-2013.PDF buffalo grove letter.pdf Trustee Liaison Trustee Berman Staff Contact Ghida Neukirch, Office of Village Manager M.on.daY, ............FebruarY .............6......2.0.1..2.......................................................................................................... Ordinances ...and ...Resolutions ...._... Item ........1.2. B............................................................ RESOLUTION NO. 2012 - A RESOLUTION APPROVING AN AGREEMENT WITH MELROSE PYROTECHNICS, INC. FOR THE PROVISION OF FIREWORKS IN YEARS 2012 AND 2013. WHEREAS, the Village of Buffalo Grove (hereinafter, "Village") is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the Village desires to contract with Melrose Pyrotechnics, Inc. for two fireworks displays in Buffalo Grove for the Independence Day and Labor Day celebration in years 2012 and 2013; and NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The Village Manager is hereby authorized to execute the Agreements, copies of which are attached hereto as Exhibit A and Exhibit B. Section 2. This Resolution shall be in full force and effect from and after its passage and approval. AYES: NAYS: ABSENT: ABSTAIN: PASSED 2012 APPROVED: Approved: Village President Attest: Village Clerk 2012 MELROSE PYROTECHNICS, INC. AGREEMENT This contract entered into this 191b Day of January AD 2012 by and between MELROSE PYROTECHNICS, INC. of Kingsbury, Indiana and Village of Buffalo Grove (Customer) of City Buffalo Grove State Illinois. WITNESSETH: MELROSE PYROTECHNICS, INC. for and in consideration of the terms hereinafter mentioned, agrees to furnish to the CUSTOMER one 1 Fireworks Display(s) as per agreement made and accepted and made a part hereof, including the services of our Operator to take charge of and fire display under the supervision and direction of the Customer, said display to be given on the evening of 07/04/2012, 07/04/2013 Customer Initial , weather permitting, it being understood that should inclement weather prevent the giving of this display on the date mentioned herein the parties shall agree to a mutually convenient alternate date, within six (6) months of the original display date. Customer shall remit to the first party an additional 15% of the total contract price for additional expenses in presenting the display on an alternate date. The determination to cancel the show because of inclement or unsafe weather conditions shall rest within the sole discretion of MELROSE PYROTECHNICS, INC. In the event the customer does not choose to reschedule another date or cannot agree to a mutually convenient date, MELROSE PYROTECHNICS, INC. shall be entitled to 40% of the contract price for costs, damages and expenses. If the fireworks exhibition is canceled by CUSTOMER prior to the display, CUSTOMER shall be responsible for and shall pay to MELROSE PYROTECHNICS, INC. on demand, all MELROSE PYROTECHNICS, INC.'s out of pocket expenses incurred in preparation for the show including but not limited to, material purchases, preparation and design costs, deposits, licenses and employee charges. 5% PRODUCT BONUS FROM THE FIRST YEAR ADDED TO THE SECOND YEAR AT NO ADDITIONAL CHARGE. MELROSE PYROTECHNICS, INC. agrees to furnish all necessary fireworks display materials and personnel for a fireworks display in accordance with the program approved by the parties. Quantities and varieties of products in the program are approximate. After final design, exact specifications will be supplied upon request. MELROSE PYROTECHNICS, INC. enters this agreement contingent upon its ability to secure delivery of product for the display. It is further agreed and understood that the CUSTOMER is to pay MELROSE PYROTECHNICS, INC. the sum of Twentv Thousand Dollars 00/100 ($20,000.00) per displav date. A service fee of 1 '/z % per month shall be added, if account is not paid within 30 days of the show date. MELROSE PYROTECHNICS, INC. will obtain Public Liability and Property Damage and Workers Compensation Insurance. Customer will provide the following items: (a) Sufficient area for the display, including a minimum spectator set back of 420 feet at all points from the discharge area. (b) Protection of the display area by roping -off or similar facility. (c) Adequate police protection to prevent spectators from entering display area. (d) Search of the fallout area at first light following a nighttime display. It is further agreed and mutually understood that nothing in this contract shall be construed or interpreted to mean a partnership, both parties being hereto responsible for their separate and individual debts and obligations and neither party shall be responsible for any agreements not stipulated in this contract. Customer agrees to pay any and all collection costs, including reasonable attorney's fees and court costs incurred by MELROSE PYROTECHNICS, INC. in the collection or attempted collections of any amount due under this agreement and invoice. The parties hereto do mutually and severally guarantee terms, conditions, and payments of this contract, these articles to be binding upon the parties, themselves, their heirs, executors, administrators, successors and assigns. MELROSE PYROTECHNICS, INC. CUSTOMER By: By: Date Signed: January 19, 2012 Wvnn Cramer, Event Producer 1 Kingsbury Industrial Park, P.O. Box 302 Kingsbury, Indiana 46345 (800) 771-7976 Email: w nn )melrosepyro.com Its duly audwrized agent' ivlw represents he/she has full audwrity to bind the customer Date Signed: (PLEASE TYPE OR PRINT) Name: Address: Phone: Email: MELROSE PYROTECHNICS, INC. AGREEMENT This contract entered into this 191b Day of January AD 2012 by and between MELROSE PYROTECHNICS, INC. of Kingsbury, Indiana and Village of Buffalo Grove (Customer) of City Buffalo Grove State Illinois. WITNESSETH: MELROSE PYROTECHNICS, INC. for and in consideration of the terms hereinafter mentioned, agrees to furnish to the CUSTOMER one 1 Fireworks Display(s) as per agreement made and accepted and made a part hereof, including the services of our Operator to take charge of and fire display under the supervision and direction of the Customer, said display to be given on the evening of 09/02/2012, 09/01/2013 Customer Initial , weather permitting, it being understood that should inclement weather prevent the giving of this display on the date mentioned herein the parties shall agree to a mutually convenient alternate date, within six (6) months of the original display date. Customer shall remit to the first party an additional 15% of the total contract price for additional expenses in presenting the display on an alternate date. The determination to cancel the show because of inclement or unsafe weather conditions shall rest within the sole discretion of MELROSE PYROTECHNICS, INC. In the event the customer does not choose to reschedule another date or cannot agree to a mutually convenient date, MELROSE PYROTECHNICS, INC. shall be entitled to 40% of the contract price for costs, damages and expenses. If the fireworks exhibition is canceled by CUSTOMER prior to the display, CUSTOMER shall be responsible for and shall pay to MELROSE PYROTECHNICS, INC. on demand, all MELROSE PYROTECHNICS, INC.'s out of pocket expenses incurred in preparation for the show including but not limited to, material purchases, preparation and design costs, deposits, licenses and employee charges. 5% PRODUCT BONUS FROM THE FIRST YEAR ADDED TO THE SECOND YEAR AT NO ADDITIONAL CHARGE. MELROSE PYROTECHNICS, INC. agrees to furnish all necessary fireworks display materials and personnel for a fireworks display in accordance with the program approved by the parties. Quantities and varieties of products in the program are approximate. After final design, exact specifications will be supplied upon request. MELROSE PYROTECHNICS, INC. enters this agreement contingent upon its ability to secure delivery of product for the display. It is further agreed and understood that the CUSTOMER is to pay MELROSE PYROTECHNICS, INC. the sum of Twentv Thousand Dollars 00/100 ($20,000.00) per displav date. A service fee of 1 '/z % per month shall be added, if account is not paid within 30 days of the show date. MELROSE PYROTECHNICS, INC. will obtain Public Liability and Property Damage and Workers Compensation Insurance. Customer will provide the following items: (a) Sufficient area for the display, including a minimum spectator set back of 420 feet at all points from the discharge area. (b) Protection of the display area by roping -off or similar facility. (c) Adequate police protection to prevent spectators from entering display area. (d) Search of the fallout area at first light following a nighttime display. It is further agreed and mutually understood that nothing in this contract shall be construed or interpreted to mean a partnership, both parties being hereto responsible for their separate and individual debts and obligations and neither party shall be responsible for any agreements not stipulated in this contract. Customer agrees to pay any and all collection costs, including reasonable attorney's fees and court costs incurred by MELROSE PYROTECHNICS, INC. in the collection or attempted collections of any amount due under this agreement and invoice. The parties hereto do mutually and severally guarantee terms, conditions, and payments of this contract, these articles to be binding upon the parties, themselves, their heirs, executors, administrators, successors and assigns. MELROSE PYROTECHNICS, INC. CUSTOMER By: By: Date Signed: January 19, 2012 Wvnn Cramer, Event Producer 1 Kingsbury Industrial Park, P.O. Box 302 Kingsbury, Indiana 46345 (800) 771-7976 Email: w nn )melrosepyro.com Its duly audwrized agent' ivlw represents he/she has full audwrity to bind the customer Date Signed: (PLEASE TYPE OR PRINT) Name: Address: Phone: Email: January 25, 2012 Ms. Ghida Neukirch 50 Raupp Blvd. Buffalo Grove, IL 60089 Dear Ghida, Enclosed are the contracts for your July 4th and Labor Day fireworks displays. Since these are two year contract, we'll add a five percent bonus to each of the displays in 2013. Like our previous agreement, you can cancel, reduce or increase the cost of the display up to thirty days prior to the show date. Please draw a line through the sentence in our contract that pertains to the rescheduling fee. Please call me if you have any questions. Sincerely, Wynn Cramer Melrose Pyrotechnics, Inc. 1 Kingsbury RrbduastrW Park R O. ox 3O7 R{ingsbury, IN 46345 T 19 3g3.s5 8 ..771.7g76 F 219-39-5710, 00-77 -7'976 meRrosepyroxo Resolution No. 2012- : A Resolution Approving an Intergovernmental Agreement between and among the Village of Arlington Heights, Village ofBuffalo Grove, 12-C Village of Lincolnshire, Village of Long Grove, Village of Palatine, Village of Vernon Hills and Village of Wheeling concerning Electric Aggregation. Recommendation of Action Staff recommends approval of the attached Resolution which would approve an Intergovernmental Agreement between Buffalo Grove and six neighboring communities for the aggregation of electricity initiative. It is also recommended that the Village Board authorize the Village Manager to enter into a contract with an electric supplier in order to obtain the most cost effective and responsible service contract for residential and small businesses in the Village of Buffalo Grove Overview On March 20, 2012, Arlington Heights, Buffalo Grove, Lincolnshire, Long Grove, Palatine, Vernon Hills and Wheeling voters will have the opportunity to vote on an "opt -out" Electric Aggregation Program by referendum. There are a total of 154 Illinois municipalities which will have this referendum question on the ballot. If approved, each municipality within the "Consortium" will operate a separate Electric Aggregation Program for its residents, although the communities recommend working together to collectively bid and contract for electric supply. Following are highlights of the proposed Intergovernmental Agreement. The Agreement was drafted by the Village of Buffalo Grove and reviewed by the partnering municipal representatives. Each respective Board is expected to approve the Intergovernmental Agreement by Mid -February. The purpose of the Agreement is to establish regulations relating to the common bidding and contracting for the Joint Power Supply Bid. 2. The term of the agreement is 1 year. The Agreement would automatically renew for 1 year annually thereafter unless terminated in writing no later than 7 days before issuance of the bid. The Village of Buffalo Grove is serving as the lead coordinator of this initiative. 4. The procedure for developing Request for Proposals is set forth within Section 5.13, page 3. The municipalities shall meet and confer and agree upon a set of technical specifications and requirements, as well as the bidding and contract documents. It is possible that the consortium will issue a Request for Qualifications to seek a wholesale supplier of electricity in advance of the referendum and thereafter subject to passing of the referendum. The purpose of seeking a supplier in advance is due to the number of municipalities seeking to aggregate electricity and the limited number of certified electricity suppliers. The RFQ would be presented for Board consideration the first meeting in March in order to guarantee to the greatest extent possible that there will be a supplier that will be able to meet the qualifications set forth by the Village and the participating municipalities within the consortium. 5. The agreement sets forth that the Village Manager is hereby authorized to accept the lowest and most responsible bid after opening of the sealed bids. 6. The participating municipalities shall pay equally in paying for the Electric Aggregation Program which include costs associated with the consulting, preparation of solicitation for bids for the Joint Power Supply Bid; legal services provided by Raysa & Zimmermann, LLC which shall not exceed $7,000.00 total. Next Steps Buffalo Grove residents and businesses can attend an upcoming information meeting to learn more about the March 20th referendum: Tuesday, February 21, 7:30 pm - Arlington Heights Village Hall, 33 South Arlington Heights Road Wednesday, February 29, 2:00 pm - Buffalo Grove Village Hall, 50 Raupp Boulevard Thursday, March 8, 7:00 pm - Vernon Hills Village Hall, 290 Evergreen Drive Information about the aggregation of electricity initiative can be found on the Village's web site at www.vbg.org and information will be included in the next Village newsletter. Individuals can also contact the Office at the Village Manager at electricityagg(avbg.org or call 847-459-2525. Prior Actions On Monday, November 7, 2011, the Village Board unanimously approved Resolution 2011-33, authorizing the Village to place a referendum on the March 20, 2012 election ballot. The referendum is a requirement by state law which, if approved, would allow municipalities the ability to seek competitive pricing for the provision of electricity to residents and small businesses. Attachments Intergov Aggreg Electricity Reso 1-30-2012.pdf IGA Community Partners 1-17-2012.pdf Trustee Liaison Trustee Trilling Staff Contact Ghida Neukirch, Office of Village Manager M.on.daY, ............FebruarY .............6......2.0.1..2.......................................................................................................... Ordinances ...and ...Resolutions ..._... Item ........1.2. C............................................................ RESOLUTION NO.2012 - A RESOLUTION APPROVING AN INTERGOVERNMENT AGREEMENT BETWEEN AND AMONG THE VILLAGE OF ARLINGTON HEIGHTS, VILLAGE OF BUFFALO GROVE, VILLAGE OF LINCOLNSHIRE, VILLAGE OF LONG GROVE, VILLAGE OF PALATINE, VILLAGE OF VERNON HILLS AND VILLAGE OF WHEELING CONCERNING ELECTRIC AGGREGATION WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.) provides that any power or powers, privileges or authority exercised or which may be exercised by a unit of local government may be exercised jointly with any other unit of local government; and WHEREAS, the Village of Buffalo Grove and Villages of Arlington Heights, Lincolnshire, Long Grove, Palatine, Vernon Hills and Wheeling share a common interest in pursuing an electric aggregation program and pursuing joint action and intergovernmental cooperation for a Joint Power Supply Bid. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The President and Board of Trustees of the Village of Buffalo Grove support an Intergovernmental Agreement with the Village of Arlington Heights, Village of Lincolnshire, Village of Long Grove, Village of Palatine, Village of Vernon Hills and Village of Wheeling in order to share resources and collaborate together in activities in order to facilitate the sale and purchase of electricity for residential and small business customers. Section 2. The Village President and Village Clerk of the Village of Buffalo Grove are hereby authorized to execute the Intergovernmental Agreement, a copy of which is attached hereto as Exhibit A. Section 3. The Village Manager is hereby authorized to accept or reject bids and enter into a contract with an electric supplier to obtain the most cost effective and responsible service contract for residential and small businesses in the Village of Buffalo Grove. Section 4. This Resolution shall be in full force and effect from and after its passage and approval. AYES: NAYES: ABSENT: Approved , 2012 Passed , 2012 Village President Attest: Village Clerk Exhibit A 1-17-2012 INTERGOVERNMENTAL AGREEMENT BY, BETWEEN AND AMONG THE VILLAGE OF ARLINGTON HEIGHTS, VILLAGE OF BUFFALO GROVE, VILLAGE OF LINCOLNSHIRE, VILLAGE OF LONG GROVE, VILLAGE OF PALATINE, VILLAGE OF VERNON HILLS AND VILLAGE OF WHEELING CONCERNING ELECTRIC AGGREGATION THIS INTERGOVERNMENTAL AGREEMENT ("Agreement") is made and entered into as of the day of , 2012, by, between, and among the VILLAGE OF ARLINGTON HEIGHTS, an Illinois municipal corporation ("Arlington Heights"), THE VILLAGE OF BUFFALO GROVE, an Illinois home rule municipal corporation ("Buffalo Grove"), THE VILLAGE OF LINCOLNSHIRE, an Illinois municipal corporation ("Lincolnshire"), THE VILLAGE OF LONG GROVE, an Illinois municipal corporation ("Long Grove"), the VILLAGE OF PALATINE, an Illinois municipal corporation ("Palatine"), the VILLAGE OF VERNON HILLS, an Illinois municipal corporation ("Vernon Hills"), and the VILLAGE OF WHEELING an Illinois municipal corporation, ("Wheeling"), (collectively, the "Parties"). WITNESSETH: WHEREAS, Section 1-92 of the Illinois Power Agency Act, 20 ILCS 3855/1-92 ("Act"), authorizes the corporate authorities of a municipality to establish a program to aggregate electrical loads of residential and small commercial retail customers and to solicit bids and enter into service agreements to facilitate the sale and purchase of electricity and related services and equipment for those electrical loads ("Electric Aggregation Program"); and WHEREAS, pursuant to the Act, municipalities may, if authorized by referendum, operate an Electric Aggregation Program as an "opt -out" program that applies to all residential and small commercial retail electrical customers who do not affirmatively choose not to participate; and WHEREAS, the Act authorizes municipalities to jointly operate an Electric Aggregation Program and does not prohibit municipalities from entering into an intergovernmental agreement to aggregate electric loads for those programs; and WHEREAS, on March 20, 2012, Arlington Heights, Buffalo Grove, Lincolnshire, Long Grove, Palatine, Vernon Hills and Wheeling seek to establish by referendum "opt -out" Electric Aggregation Programs pursuant to the Act; and WHEREAS, although each Party will operate a separate Electric Aggregation Program for its residents, the Parties have individually and collectively determined that combining the bidding and contracting process to obtain the supply of electric power for their Electric Aggregation Programs could provide potential savings through a joint project bid ("Joint Power Supply Bid"); and WHEREAS, the Parties desire to establish an Intergovernmental Agreement by, between, and among Arlington Heights, Buffalo Grove, Lincolnshire, Long Grove, Palatine, Vernon Hills and Wheeling to facilitate joint action and intergovernmental cooperation for the Joint Power Supply Bid; and WHEREAS, to achieve these and other related objectives, the Parties desire to continue to utilize the powers and authority granted to them, individually and collectively, pursuant to Article VII, Section 10 of the Illinois Constitution of 1970; the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., and Section 1-92 of the Act, 20 ILCS 3855/1-92; and WHEREAS, after full consideration of all planning, fiscal, and other intergovernmental issues affecting this matter, each of the Parties has determined that it is in the best interests of its citizens and of the general public welfare that this Agreement be executed and implemented by the Parties; and WHEREAS, the Parties have agreed to participate equally in paying for the hiring of a consultant and the Joint Power Supply Bid; and WHEREAS, the Parties have each approved this Agreement by an ordinance or resolution duly adopted by the Party's corporate authorities; and NOW, THEREFORE, for and in consideration of the mutual covenants and agreements herein made and other good and valuable consideration, the receipt and sufficiency of which are hereby mutually acknowledged, and pursuant to all applicable statutes and local ordinances, specifically including, but without limitation, Article VII, Section 10 of the Illinois Constitution of 1970; the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., and Section 1-92 of the Act, 20 ILCS 3855/1-92, the Parties do hereby agree as follows: SECTION 1. RECITALS. The foregoing recitals are, by this reference, incorporated into and made a part of this Agreement. SECTION 2. PURPOSE. This Agreement is made for the purpose of establishing all of the authority, powers, and resources necessary and convenient to allow the Parties to jointly and efficiently address common bidding and contracting for the Joint Power Supply Bid. This Agreement is further intended to allow the Parties to jointly seek available local, state, and federal funds and other resources, if available, to assist in addressing the Joint Power Supply Bid identified by the Parties as necessary, and being appropriate for, the joint action of the Parties. SECTION 3. TERM; OTHER PARTIES. A. Effective Date. This Agreement shall take effect as of the date stated in the first paragraph of this Agreement. . B. Term. The term of this Agreement shall be one (1) year from the effective date of this Agreement (the "Initial Term"). Unless this Agreement is terminated as set forth in Section 6 herein, the Agreement shall automatically renew for another one (1) year period (the "Subsequent Term"). At the end of any Subsequent Term, the Agreement shall continue to automatically renew for an additional one year period, unless terminated as set forth in Section 6 herein. C. Governance. The Agreement shall be managed, and the duties under this Agreement performed, by the respective chief administrative officers of each Party, or their K respective duly authorized representatives or designees ("Party Representative"). Each Party Representative shall operate and act with respect to Agreement affairs and actions only pursuant to action duly authorized by the Party Representative's corporate authorities. Buffalo Grove as Official Coordinator of this Agreement is authorized to take such actions as are necessary to effectuate the purpose of this Agreement. SECTION 4. GENERAL COOPERATION. A. Cooperation. The Parties acknowledge and agree to cooperate with each other in furtherance of the purposes, goals, and objectives of the Agreement. Cooperation required by this Agreement specifically includes, but is not limited to, the sharing and joint utilization by and among the Parties of information and other materials possessed or developed by the Parties, either individually or collectively, and necessary to investigate, identify, and otherwise document the Joint Power Supply Bid. B. Independent Operation. Notwithstanding the provisions of Section 4.A of this Agreement, the Parties acknowledge and agree that the Parties are operating separate Electric Aggregation Programs for each community pursuant to their own plans of governance, and that the Joint Power Supply Bid does not create any responsibility or obligation for any Party to administer or operate any aspect of the Electric Aggregation Program of any other Party. SECTION 5. CONTRACTING PROCESS; PAYMENTS AND EXPENSES. A. Official Coordinator. For the Initial Term of this Agreement Arlington Heights, Lincolnshire, Long Grove, Palatine, Vernon Hills and Wheeling shall prepare and submit contract documents and bid specifications for their portions of the Joint Power Supply Bid to Buffalo Grove, who will serve as the Official Coordinator to bid the Joint Power Supply Bid. B. Procedure for Developing Request for Proposals. At such time as the Parties desire to solicit competitive sealed bids ("Sealed Bids") from contractors for the Joint Power Supply Bid, the Parties shall agree to follow the following process: i. The Parties shall meet and confer and agree upon a set of technical specifications and requirements ("Technical Requirements") and bidding and contract documents ("Contract Package'l for the Joint Power Supply Bid. The contract documents shall include a contract to be executed by and between the contractor and each Party for the provision of electrical power to that Party pursuant to the Joint Power Supply Bid ("Power Supply Agreement"). The Contract Package shall, without limitation, require bidders to submit pricing to supply electric power to all Parties jointly, provided that the bidder's pricing structure must allow a Party or Parties to proceed with the Joint Power Supply Bid at the joint price, or a substantially similar price. ii. All Parties shall have an adequate opportunity to review and comment on the Technical Requirements and Contract Package, and shall provide such 3 comments to the Official Coordinator. Revised drafts of the Technical Requirements and Contract Package shall be prepared and reviewed by the Parties until such time as the Parties have approved these documents. iii. When all Parties are satisfied with the Technical Requirements and Contract Package, the Official Coordinator may issue these documents to prospective contractors or suppliers to solicit Sealed Bids, and shall establish a deadline for the submission of Sealed Bids. iv. During the time following the issuance of the Technical Requirements and Contract Package, and prior to the deadline for submission of Sealed Bids, the Official Coordinator shall issue such addenda to the prospective contractors as may be necessary to respond to the inquiries of such prospective contractors or to clarify the Technical Requirements and Contract Package. The Official Coordinator shall consult with the other Parties prior to issuing any such addenda. The Parties shall refer any inquiries or issues received or identified regarding the Technical Requirements and Contract Package to the Official Coordinator for possible inclusion in such an addendum. V. Following receipt of the Sealed Bids, the Official Coordinator shall provide copies of the Sealed Bids to each of the Parties. The Party Representatives shall examine and review the Sealed Bids and shall confer to discuss the Sealed Bids and to recommend to the Parties which contractor shall be selected. vi. The village managers or designee of each Party is hereby authorized to accept the lowest and most responsible bid after opening of the Sealed Bids. vii. For each Party that is going to move forward with the Power Supply Agreement, the corporate authorities or authorized designee of that Party must approve the award of the Power Supply Agreement. C. Administration by the Parties. After the completion of the Joint Power Supply Bid and the award by each Party of its own Power Supply Agreement with the contractor, each Party shall be responsible to manage its own Power Supply Agreement and Electric Aggregation Program. D. Expenses. Except as set forth in Section 5.E. herein, the Parties acknowledge and agree to use their respective staffs and resources, at no cost to the other Parties. E. Costs of this Agreement. The Parties agree to participate equally in paying for the Electric Aggregation Program which include costs associated with (i) Consultant's costs; (ii) the preparation of solicitation for bids for the Joint Power Supply Bid; (iii) legal services to be provided by Raysa & Zimmermann, LLC which shall not exceed $7,000.00; and (iv) other actions deemed necessary to effectuate the purpose of this Agreement. Each Party shall receive a detailed invoice identifying the service provided and date of service. Each Party shall remit payment within thirty (30) days of the receipt of an invoice. Each Party shall budget and appropriate sufficient funds to pay its respective share of said costs. A terminating Party shall remain liable and responsible for paying 4 their share of costs incurred prior to termination. If a Party's referendum fails to pass said Party shall remain liable and responsible for paying their share of costs incurred prior to the referendum. SECTION 6. WITHDRAWAL; TERMINATION. A. Right to Withdraw. Any Party may withdraw from this Agreement prior to going out to bid on the Joint Power Supply Bid in the Initial Term or any Subsequent Term, provided that the withdrawing Party must provide notice in writing to the other Parties of its withdrawal no later than 7 days before issuance of the bid. B. Dissolution and Termination. This Agreement shall be dissolved and terminated (i) upon the written agreement of all the Parties hereto; or (ii) upon the event of only one Party remaining as a party to this Agreement. SECTION 7. GENERAL PROVISIONS. A. Notices. All notices and other materials shall be delivered to the Official Coordinator. All notices required to be delivered to any Parties pursuant to this Agreement shall be in writing and shall be deemed delivered to the Party when delivered in person or by express mail or messenger, via facsimile, or three (3) days after deposit thereof in any main or branch United States Post Office, properly addressed to the Party's principal office and to the attention of the Party's chief administrative official. All notices related to the Technical Requirements of the Joint Power Supply Bid may be coordinated by the Official Coordinator and the Party Representatives by electronic mail or other means of communication, as appropriate. Notices and communications to each Party shall be addressed to, and delivered at, the following addresses: Arlington Village of Arlington Hts. With a copy to Heights: 33 S. Arlington Heights Rd. Arlington Heights, IL 60005 Attn: Village Manager Buffalo Grove: Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 Attn: Village Administrator With a copy to Robin Ward Assistant Village Attorney Village of Arlington Heights 33 S. Arlington Heights Road Arlington Heights, IL 60005 William Raysa Raysa & Zimmermann, LLC 22 South Washington Av. Park Ridge, IL 60068 Lincolnshire: Village of Lincolnshire With a copy to: Adam Simon One Olde Half Day Road Ancel Glink Lincolnshire, IL 60069 175 East Hawthorn Parkway Attn: Village Manager Suite 145 Vernon Hills, IL 60061 E". Long Grove: Village of Long Grove With a copy to: Victor P. Filippini, Jr. 3119 RFD Holland & Knight Long Grove, IL 60047 131 S. Dearborn Street, 30th Floor Attn: Village Manager Chicago IL 60603 Palatine: Village of Palatine With a copy to: Robert Kenny 200 East Wood Street Schain, Burney, Banks & Kenny, Ltd. Palatine, IL 60067 Three First National Plaza Attn: Village Manager 70 W. Madison Street, Suite 4500 Chicago, IL 60602 Vernon Hills: Village of Vernon Hills With a copy to: Robert Kenny 290 Evergreen Drive Schain, Burney, Banks & Kenny, Ltd. Vernon Hills, IL 60061 Three First National Plaza Attn: Village Manager 70 W. Madison Street, Suite 4500 Chicago, IL 60602 Wheeling: Village of Wheeling With a copy to: James Ferolo 2 Community Blvd. Klein, Thorpe & Jenkins, Ltd. Wheeling, IL 60090 20 N. Wacker Drive Suite 1660 Attn: Village Manager Chicago, IL 60606 B. Entire Agreement. There are no representations, covenants, promises, or obligations not contained in this Agreement that form any part of this Agreement or upon which any of the Parties is relying in entering into this Agreement. This Agreement, and all covenants and provisions herein contained shall bind and inure to the benefit of each respective local governmental entity which is a party hereto and their respective successors and assigns. C. Severability. If any provision of this Agreement is construed or held to be void, invalid, or unenforceable in any respect, the remaining provisions of this Agreement shall not be affected thereby but shall remain in full force and effect. D. Interpretation. It is the express intent of the Parties that this Agreement shall be construed and interpreted so as to preserve its validity and enforceability as a whole. In case of any conflict among the provisions of this Agreement, the provision that best promotes and reflects the intent of the Parties shall control. The Parties hereto have been represented by counsel and have had full opportunity to discuss this Agreement prior to execution. This Agreement shall be construed without regard to the identity of the Party who drafted the various provisions of this Agreement. Moreover, each and every provision of this Agreement shall be construed as though all Parties to this Agreement participated equally in the drafting thereof. As a result of the foregoing, any rule or construction that a document is to be construed against the drafting party shall not be applicable to this Agreement. E. Amendments and Modifications. This Agreement shall not be modified, changed, altered, or amended without the duly authorized and written consent of each of the M. Parties by their respective corporate authorities and pursuant to ordinances or resolutions duly adopted and approved by the Party's corporate authorities. No amendment or modification to this Agreement shall be effective until it is reduced to writing and approved by the corporate authorities of each Party and properly executed in accordance with all applicable law. F. Authority to Execute. Each Party hereby warrants and represents to each other Party that the person executing this Agreement on its behalf has been properly authorized to do so by the corporate authorities of the Party. G. No Third Party Beneficiaries. Nothing in this Agreement shall create, or shall be construed or interpreted to create, any third party beneficiary rights. H. Indemnification. Each Party hereby agrees to indemnify, hold harmless and defend the other Party from and against any and all losses, claims, expenses and damages (including reasonable attorneys' fees) made against or incurred by the other Party for any actions taken or failures to act by the Party in connection with the Joint Power Supply Bid that arise out of the Joint Power Supply Bid, each Party's Power Supply Agreement, each Party's Electric Aggregation Program, Power Supply Agreement, or this Agreement, to the extent that such claims were not caused by actions, or failures to act, of another Party. I. Execution. This Agreement shall be executed by all of the Parties in identical original duplicates and each of the duplicates shall, individually and taken together, constitute one and the same Agreement. IN WITNESS WHEREOF, the Parties have by their duty authorized officers and representatives set their hands and affixed their seals to be effective as of the date specified in Subsection 3A of this Agreement. [SIGNATURES FOLLOW ON SUBSEQUENT PAGE] G ATTEST: VILLAGE OF ARLINGTON HTS. By: By: Village Clerk Mayor ATTEST: VILLAGE OF BUFFALO GROVE By: By: Village Clerk Village President ATTEST: VILLAGE OF LINCOLNSHIRE By: By: Village Clerk Village President ATTEST: VILLAGE OF LONG GROVE By: By: Village Clerk Mayor ATTEST: VILLAGE OF PALATINE By: By: Village Clerk Mayor ATTEST: VILLAGE OF VERNON HILLS By: By: Village Clerk Mayor ATTEST: VILLAGE OF WHEELING By: By: Village Clerk Mayor E3 Resolution No. 2012- : A Resolution Approving a Contract between the Village of Buffalo Grove and 12-D Intelligent Power Partners, LLC Recommendation of Action Staff recommends approval of the attached contract with Intelligent Power Partners, LLC which would allow IPP to conduct a number of initiatives as set forth in their proposal and the attached contract. The Village of Buffalo Grove serves as the coordinator of a consortium which consists of six other area municipalities. Each municipality would share in the cost of consulting service for a not -to -exceed amount of $20,750, divided equally among the parties. ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Budget Impact Fund / Account Budget Notes $3,000 Contract cost is $20,750 to be divided by 7 members of the consortium Overview On December 5, 2011, the Corporate Authorities unanimously approved a request to waive bids and issue a Request for Proposal for Professional and Consulting Services for the Community Choice Aggregation of Electricity initiative. The Village of Buffalo Grove, working with partner communities, Arlington Heights, Lincolnshire, Long Grove, Palatine, Vernon Hills and Wheeling ("Consortium") reviewed the five proposals and interviewed Intelligent Power Partners, Constellation Energy and Nordic Energy. On January 6, 2011, it was reported that B1ueStar Energy Holdings Inc. sold to an Ohio -based utility holding company, American Electric Power. Asa result of the buy-out, Blue Star withdrew from the selection process due to their interest in bidding on the Consortium's electric supply contract. The representative, Mr. Rasty, indicated it would be a conflict of interest to serve as a consultant and supplier for the Consortium. Mr. Rasty recommended the team at Intelligent Power Partners for consulting services due to their experience. After thorough review of the proposals and subsequent interviews, it is recommended that the Village enter into a contract with Intelligent Power Partners, LLC. Following is an overview of the contract: Intelligent Power Partners LLC, ("Consultant") serves as the administrator for the Illinois Community Choice Aggregation Network, which includes The Power Bureau, Galvin Center at IIT, Lean Energy US and The Perfect Power Institute. The Village of Buffalo Grove serves as the coordinator of a consortium of seven communities which includes the Village of Arlington Heights, Village of Lincolnshire, Village of Long Grove, Village of Palatine, Village of Vernon Hills and Village of Wheeling ("Consortium") for an opt -out electricity aggregation program. The contract period of performance begins February 15, 2012 and ends one year after a procurement contract is signed. Cost of services is $20,750 which will be divided equally among the Consortium (7 communities). Specialized Services, which are additional services, could be pursued by the Consortium or individually by each member community as set forth within Exhibit B. The contract may be terminated with 30 days' notice, by either party, by written notice by one party to the other. If the March 20th referendum is not approved, the Village would be obligated to pay charges incurred by the consultant to -date. Tasks of the scope of work include the following: 1. Planning. Identify key issues, questions, and policy positions required to establish a cohesive plan of action to establish the aggregation. a. Aggregation Plan: Review Plan of Operation and Governance that anticipates an early selection approach to vendor solicitation. Sort the ComEd data to ensure that appropriate customer classes are not included. b. Public Education: Provide newsletter articles, water bill inserts, web content and other written communication for Consortium use. Conduct interviews to explain aggregation for Consortium government access television channel(s). Lead a minimum of two public hearings. 2. Vendor Selection. Develop solicitation documents and assist in the scoring and selection of a supplier for the municipal aggregation. a. Primary documents: Review Request For Qualifications (RFQ)/Proposal (RFP) to be distributed to electric suppliers. b. Calendar: Review schedule for distribution, receipt, and review of RFQ/RFPs c. Vendor outreach: Contact available suppliers. Present RFQ/RFP. d. Scoring and negotiation: Summarize RFQ/RFP results, present to Consortium, help choose supplier. Evaluate daily price offers from Alternate Retail Electric Suppliers (ARES) Monitor market prices Recommend price lock when specified parameters are met Coordinate final account lists with ARES e. Coordinate implementation Work with Consortium to review Opt Out letter. Provide insight to help increase readership of Opt Out letter. Manage data flow from supplier to ComEd and the Consortium . Ensure data in transferred and maintained in standard required formats. Inform Consortium of periods when they can expect calls from residents. Train Consortium staff how to handle calls and how to transfer calls to Consortium call center, as established by the Consultant. Work with supplier/ComEd to manage "missing" residents who did not receive Opt -Out letters. Be available to handle any unusual circumstances through our customer support area. 3. Management. Assist in monitoring contract compliance and expansion of the aggregation's value. a. Contract compliance. Monitor pricing applied to Consortium resident and business bills. Review any proposed changes to pricing to ensure that resident's questions can be anticipated and answered. b. Savings reporting: Provide a quarterly report to the Consortium reporting the benefits realized through the aggregation offering c. Program expansion: Propose and review proposals for energy efficiency, demand response, and other potential enhancements to the aggregation program. Mr. John Kelly, representative of IPP, is present at the Board meeting and is available to answer questions of the Board. Next Steps March 20 referendum The Village will draft a Plan of Governance for consultant review, subject to approval of the attached contract. A Request for Qualifications will also be drafted to be issued for Board approval on March 5, 2011. It is recommended that the Village work to secure a wholesale electric supplier in advance of the referendum given that 154 municipalities are going to referendum on this subject matter on March 20th and the limited number of suppliers in the market. Attachments Aggreg Electricity Consultant IPP Reso 1-31-2012.pdf Contract IPP 1-31-2012.pdf Proposal Results CCA Consultant.pdf Trustee Liaison Trustee Trilling Staff Contact Ghida Neukirch, Office of Village Manager M.on.daY, ............FebruarY .............6......2.0.1..2.......................................................................................................... Ordinances ...and ...Resolutions ..._... Item ........1.2. D............................................................ RESOLUTION NO. 2012 - A RESOLUTION APPROVING A CONTRACT BETWEEN THE VILLAGE OF BUFFALO GROVE AND INTELLIGENT POWER PARTNERS LLC WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the Village of Buffalo Grove and Villages of Arlington Heights, Lincolnshire, Long Grove, Palatine, Vernon Hills and Wheeling ("Consortium") share a common interest in pursuing an electric aggregation program and pursuing joint action and intergovernmental cooperation for a Joint Power Supply Bid. WHEREAS, on December 5, 2011, the Corporate Authorities unanimously approved a request to waive bids and issue a Request for Proposal for Professional and Consulting Services for the Community Choice Aggregation of Electricity initiative; and WHEREAS, the selected consultant is charged, in part, to assist the Consortium with a Request for Qualifications and specifications for solicitation of bids for an electric supply contractor for an opt -out electricity aggregation program pursuant to the requirements of Section 1-92 of the Illinois Power Agency Act (20 ILCS 3855/1-92). NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The President and Board of Trustees of the Village of Buffalo Grove support entering into a Contract with Intelligent Power Partners LLC to provide consulting services to the Village of Buffalo Grove for the sale and purchase of electricity for residential and small business customers. Section 2. The Village Manager of the Village of Buffalo Grove is hereby authorized to execute the Contract, a copy of which is attached hereto as Exhibit A. Section 3. This Resolution shall be in full force and effect from and after its passage and approval. AYES: NAYS: ABSENT: ABSTAIN: PASSED 2012 APPROVED: Approved: Village President Attest: Village Clerk 2012 Exhibit A 1-31-2012 Contract Between VILLAGE OF BUFFALO GROVE and INTELLIGENT POWER PARTNERS LLC (IPP) 1. Purpose This constitutes the Independent CONSULTANT Professional Services Contract (herein, the "Contract") between the VILLAGE of BUFFALO GROVE, an Illinois municipal corporation (herein "VILLAGE") and INTELLIGENT POWER PARTNERS LLC, an Illinois limited liability company (IPP) (herein "CONSULTANT"). IPP is acting as the administrator for the Illinois Community Choice Aggregation Network (ICCAN), which includes The Power Bureau, Galvin Center at IIT, Lean Energy US and The Perfect Power Institute. IPP will coordinate the delivery of services between the VILLAGE and the ICCAN members in the areas of Municipal Aggregation and Specialized Services. The VILLAGE is acting as the coordinator of a consortium of seven communities which includes the Village of Arlington Heights, Village of Lincolnshire, Village of Long Grove, Village of Palatine, Village of Vernon Hills and Village of Wheeling (herein "Consortium") for an opt -out electricity aggregation program pursuant to 20 ILCS 3855/1-92. 2. Duties of the CONSULTANT During the period of this Contract, the CONSULTANT shall have the full and complete obligation and responsibility for the performance of the duties and/or work performed to complete the Municipal Aggregation Project Goals as set forth within Section 2.A. herein and as detailed on Attachment A. CONSULTANT shall be obligated to the VILLAGE for the performance of all such duties and/or work. Within the limitations herein provided, the CONSULTANT will render such services of an advisory nature as may be requested from time to time by the VILLAGE. The CONSULTANT shall provide additional services at the written request of the VILLAGE which include but are not limited to the Specialized Services as set forth within Section 2.13. herein and as detailed on Attachment B. If any member of the Consortium elects individually to pursue a Specialized Service or other service of the CONSULTANT, the request shall be provided in writing and the cost of CONSULTANT services shall be billed at $250/hour. Under no circumstance shall the cost of Specialized Services exceed the cost set forth as detailed within Exhibit B. A. Municipal Aggregation: Project Goals, Milestones and Deliverables 1. Assist VILLAGE with the development and implementation of a Community Choice Aggregation (CCA) plan for the Consortium ("Project") 2. Assist VILLAGE with CCA procurement request for proposal and contract 3. Assist VILLAGE with CCA education and outreach activities B. Specialized Services: Project Goals, Milestones and Deliverables 1. Technical evaluation of power generation projects proposed to the VILLAGE by developers 2. Technical evaluation of Commonwealth Edison distribution systems and component upgrades proposed to the VILLAGE C. Attachments 1. Attachment A shall include a detailed discussion of scope of work, Municipal Aggregation 2. Attachment B shall include the Specialized Services of the CONSULTANT 3. Attachment C shall include activities not included in the scope of work Page 1 of 9 3. Period of Performance, Level of Support, and Reporting This Contract period of performance begins February 15, 2012 and ends one year after a procurement contract is signed. Hourly billable support is not to exceed the following levels: A. Municipal Aggregation: 1. Hourly rates — Not to Exceed $250 per hour of billable time allocated to the Project. 2. Total Contract Engagement -Not to Exceed $20,750.00. B. Specialized Services: 1. Hourly rates — Not to Exceed $250 per hour of billable time allocated to the Project. 2. Total Contract Engagement - Not to Exceed costs identified on Exhibit B as authorized by the VILLAGE through written acceptance, and other costs as requested by the VILLAGE of the CONSULTANT. C. Other Services: 1. Hourly rates — Not to Exceed $250 per hour of billable time allocated to the Project. 4. Compensation and Payment The CONSULTANT will be compensated in full for work completed under this contract that does not exceed the maximum billable volumes identified in Sections 3.A. and 3.13. above. 1. Municipal Aggregation: The CONSULTANT shall be paid in full upon complete award of the procurement contract by the supplier. The award is considered complete when an electricity vendor is selected, and a fixed price has been agreed to through a written contract. This is compensation for the performance of all activities necessary for, or incidental to, this Contract. The CCA electricity vendor shall pay the CONSULTANT pursuant to the Illinois Local Government Prompt Payment Act (50 ILCS 505/1 et seq.), unless otherwise specified in writing by the VILLAGE. 2. Specialized Services: The CONSULTANT shall be paid in full upon completion of technical evaluations conducted at the direction and request of the VILLAGE. The VILLAGE shall pay the CONSULTANT pursuant to the Illinois Local Government Prompt Payment Act (50 ILCS 505/1 et seq.). 5. Project Closure Project closure shall occur one year after the Consortium signs CCA electricity supplier contracts. VILLAGE's release of payment shall constitute an implicit approval of CONSULTANT's work product. 6. Consultant Services CONSULTANT agrees to use all reasonable efforts to perform (or cause to be performed by outside CONSULTANTS) the Project described above and to provide VILLAGE with the deliverables. In addition, VILLAGE understands that success of CONSULTANT deliverables will require its timely support in response to CONSULTANT request for information or assistance. 7. Relationship of the Parties The parties agree that the relationship between them created by this Contract is that of owner - independent CONSULTANT, and does not constitute a hiring by either party. CONSULTANT is not an employee or agent of VILLAGE for any purpose. 8. Insurance Page 2 of 9 CONSULTANT shall provide their own liability and worker's compensation insurance in the amounts and coverage as required by the Village, and provide a certificate of insurance to VILLAGE. 9. Contract Management Communications The following shall be the contract managers for each of the parties regarding all compensation and billings related to the performance of this Contract. VILLAGE of BUFFALO GROVE Name: Ghida Neukirch Address: 50 Raupp Blvd. Buffalo Grove, IL 60089 847-459-2525 E-Mail: gneukirch@vbg.org INTELLIGENT POWER PARTNERS LLC OPP) Name: John Kelly Address: 2021 Midwest Road, Suite 200 Oak Brook, IL 60523 630-464-7020 E-Mail: jkelly@ippconnect.com 10. Professional Responsibility Nothing in this Agreement shall be construed to interfere with or otherwise affect the rendering of services by the CONSULTANT in accordance with his independent and professional judgment. The CONSULTANT shall perform his services substantially in accordance with generally accepted practices and principles of his trade. This Contract shall be subject to the laws and regulations governing the practice of the CONSULTANT's trade in this State. 11. Termination This Contract may be terminated with 30 days' notice, by either party, by written notice by one party to the other. In either case, CONSULTANT shall be paid for all approved costs through termination date provided those costs do not exceed the not to exceed the contract amounts set forth in Sections 3.A. and 3.13. above. All approved compensation and/or expense reimbursement will be paid through the effective Termination Date. 12. Compliance with Applicable Law Both parties shall comply with all federal, state, and local laws and regulations applicable to all work performed under this Contract. This Contract shall be governed and construed in accordance with the laws of the State of Illinois 13. Indemnification CONSULTANT shall indemnify, defend and hold VILLAGE harmless from any charge, fine, penalty, judgment arising out of CONSULTANT's performance under this Contract. VILLAGE also agrees to indemnify, defend and hold CONSULTANT and CONSULTANT's subCONSULTANTs harmless from and against all damages, costs and fees arising from VILLAGE use of the deliverables. 14. Entire Agreement This Contract and CONSULTANT'S "Response to the Village of Buffalo Grove Professional and Consulting Services Community Choice Aggregation Request For Proposals", dated January 3, 2012 represents all the terms and conditions agreed upon by the parties and may only be amended in a duly executed writing. No other representations or understandings, oral or otherwise, regarding this Contract shall be deemed to exist or to bind any of the parties hereto. 15. Notice Any notice required to be given hereunder shall be (a) deemed given on the third (3rd) business day following mailing of any such notice, postage paid, to the address set out herein above, (b) by sending an e-mail transmission which shall be effective as of the date and time of e-mail transmission, provided that the Notice transmitted shall be sent during normal business hours and provided further that the recipient Page 3 of 9 provides written acknowledgment to the sender of receipt of the transmission (by e-mail, facsimile, regular mail or commercial overnight delivery) or (c) by commercial overnight delivery (e.g. Fed Ex) which notice shall be effective on the next business day following deposit with the overnight delivery company.. 16. Income Tax Designation In the event that the Internal Revenue Service should determine that the CONSULTANT is, according to I.R.S. guidelines, an employee subject to withholding and social security contributions, the CONSULTANT shall acknowledge, as the CONSULTANT acknowledges herein, that all payments to the CONSULTANT are gross payments, and the CONSULTANT is responsible for all income taxes and social security payments thereon. 17. Binding Arbitration Any controversy or claim arising out of or relating to this Agreement, or any alleged breach thereof, will be settled by binding arbitration utilizing an arbitration services agreed to by the parties. In no event will the arbitration of any controversy or the settlement thereof delay the performance of this Agreement. Arbitration hearings will be held in the County of Cook, Illinois. Each party is responsible for their own arbitration costs. 18. Obligation of Confidentiality In performing consulting services under this Agreement, CONSULTANT may be exposed to and will be required to use certain "Confidential Information" belonging to the VILLAGE or VILLAGE residents. CONSULTANT agrees that CONSULTANT employees, agents or representatives will not use, directly or indirectly, such Confidential Information for the benefit of any person, entity or organization other than the VILLAGE; or disclose such Confidential Information without the written authorization of the VILLAGE, either during or after the term of this Agreement, for as long as such information retains the characteristics of Confidential Information. In no event shall CONSULTANT engage in any activity that would result in any entity or organization acquiring any rights to the results of work performed by or for the VILLAGE. 19. Approval This Contract shall be subject to the written approval of the VILLAGE authorized representative and shall not be binding until so approved. The Contract may only be altered, amended or waived by a written amendment executed by both parties. 20. Assignment This Contract shall not be assigned or transferred without written approval of the Village. Page 4 of 9 This Contract is executed by the persons signing below. CONSULTANT VILLAGE INTELLIGENT POWER PARTNERS LLC (IPP) VILLAGE OF BUFFALO GROVE John Kelly Dane Bragg, Village Manager Signature: Date: Page 5 of 9 ATTACHMENT A: Municipal Aggregation - detailed tasks of the scope of work. 1. Planning. Identify key issues, questions, and policy positions required to establish a cohesive plan of action to establish the aggregation. a. Aggregation Plan: • Review Plan of Operation and Governance that anticipates an early selection approach to vendor solicitation. • Sort the ComEd data to ensure that appropriate customer classes are not included. b. Public Education: • Provide newsletter articles, water bill inserts, web content and other written communication for CONSORTIUM use. • Conduct interviews to explain aggregation for CONSORTIUM government access television channel(s). • Lead a minimum of two public hearings. 2. Vendor Selection. Develop solicitation documents and assist in the scoring and selection of a supplier for the municipal aggregation. a. Primary documents: Review Request For Qualifications (RFQ)/Proposal (RFP) to be distributed to electric suppliers. b. Calendar: Review schedule for distribution, receipt, and review of RFQ/RFPs c. Vendor outreach: Contact available suppliers. Present RFQ/RFP. d. Scoring and negotiation: Summarize RFQ/RFP results, present to CONSORTIUM, help choose supplier. e. Coordinate implementation • Work with CONSORTIUM to review Opt Out letter. • Provide insight to help increase readership of Opt Out letter. • Manage data flow from supplier to ComEd and the CONSORTIUM. • Ensure data in transferred and maintained in standard required formats. • Inform CONSORTIUM of periods when they can expect calls from residents. • Train CONSORTIUM staff how to handle calls and how to transfer calls to CONSORTIUM call center, as established by the CONSULTANT. • Work with supplier/ComEd to manage "missing" residents who did not receive Opt -Out letters. • Be available to handle any unusual circumstances through our customer support area. 3. Management. Assist in monitoring contract compliance and expansion of the aggregation's value. a. Contract compliance. Monitor pricing applied to CONSORTIUM resident and business bills. Review any proposed changes to pricing to ensure that resident's questions can be anticipated and answered. b. Savings reporting: Provide a quarterly report to the CONSORTIUM reporting the benefits realized through the aggregation offering c. Program expansion: Propose and review proposals for energy efficiency, demand response, and other potential enhancements to the aggregation program. Page 6 of 9 4. Compensation. Below is a summary of the tasks set forth herein and the associated cost if the work by the CONSULTANT were billed on an hourly basis. Task Task Description Cost Working Groups " No working group established 0.00 Website Development " Provide standardized content for placement on municipal websites 0.00 " Provide social media content provided for use by communities 0.00 Social Media & Media Draft standard press releases 0.00 Outreach " Draft CCA articles suitable for inclusion in community newsletters 0.00 Community Education " Draft materials to support community education meetings (brochures, Meetings presentations, press releases) 0.00 Draft materials to support public meetings (brochures, presentations, Local Partner Outreach press releases) 0.00 " Draft data request to be submitted by communities to ComEd 500.00 Utility Data Requests " Review and validate data 2,500.00 Board Briefings " Submit a minimum of two written status reports to municipalities 500.00 Plans of Governance " Draft standardized Plans of Governance for use by communities 2,500.00 " Draft standardized RFQ/RFP documents for posting on municipality procurement sites 2,500.00 Request for Proposals / " Attend vendor interviews 1,250.00 Qualification " Distribute RFQ/RFP to all ARES registered with the ICC for residential 750.00 service " Score responses to RFQ/RFP 5,000.00 Vendor Selection " Submit recommendation memo to individual communities 250.00 " Negotiate final contract language 5,000.00 " Evaluate daily price offers from ARES 3,500.00 Price Lock Monitor market prices 0.00 Enrollment conveyance to Comnv Recommend price lock when specified parameters are met 0.00 " Coordinate final account lists with ARES 250.00 Page 7 of 9 ATTACHMENT B: Specialized Services The following specialized services, individually or as a group, shall only be provided upon written request of the Village. The items denoted at no cost are included as part of the Task identified. Task Task Description Cost Utility data " Review account lists and recommend exceptions from aggregation 5,000.00 evaluation " Assign separate review by ARES utilizing identical filters 0.00 Utility data Review ARES and internal account lists and recommendations 1,000.00 evaluation Opt -Out notices Identify and unify any account outliers 2,500.00 " Draft Notice language for letters " Supervise printing and distribution by ARES 0.00 0.00 " Monitor return letters and specify appropriate second step contact attempt 2,500.00 Opt -Out notices Price Lock Monitor and unify opt -out notifications submitted by letter, phone, email or 0.00 text " Maintain current list of opt -out notifications " Submit final account lists to municipalities 1,000.00 0.00 Enrollment Draft enrollment communications to accompany final account lists to ComEd 250.00 conveyance to ComEd Facilitate conveyance of lists and enrollment communication submittal to 0.00 Consumer Database ComEd .. Review and validate existing ARES database offerings Develop protocols for assigning access to database for billing and research 2,500.00 Consumer Database 1,000.00 Status reporting to purposes Boards " Submit written report to Boards at completion of enrollment processes. Submit quarterly program result reports to municipalities 0.00 2,500.00 Ongoing Management Services Submit quarterly review of ARES service metrics including opt -out and 2,500.00 Ongoing Management Services additions .. Submit annual recommendation on ARES contract extension or expansion 2,500.00 Page 8 of 9 ATTACHMENT C: Activities not included in the scope of work The following scope of services will not be included in the CONSULTANT'S scope of work. The VILLAGE may request in writing any of the following services from the CONSULTANT and the CONSULTANT will provide written acceptance based on their availability. Work performed shall be billed at an hourly rate of $250 per hour. 1. Media Purchasing. The CONSULTANT will not be responsible for purchasing or procuring media resources (i.e. radio, television, billboards, placards, newspaper, periodicals, etc.). The CONSULTANT will draft and edit media content on behalf of the municipality that is then distributed through media outlets at the cost of the electricity supplier. 2. Direct Mail. The CONSULTANT will not be responsible for purchasing or procuring mass mailing resources. The CONSULTANT will draft and edit direct mail content on behalf of the municipality that is then distributed through mass mailing at the cost of the electricity supplier. 3. Utility Bill Processing. The CONSULTANT will not be responsible for issuing or processing utility bills. 4. Website Development. The CONSULTANT will not be responsible for developing or maintaining websites or portals on behalf of the VILLAGE. 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M N w N � N w u O Z O m 3 O `1 IH 2 r, 0 �n 00 rn 0 0 C C7 m v E C O 3 O 0 C O w N m v v m m a Q V V_ T Y U U u: 0 O c N O `o O m N bb L bn f0 bn 3 Q m G! � O s V T i 3 E E O V Y O O S O Y �H O O S hb N r, 0 �n N co m m 0 0 N C C7 CO N E O C O U O Y O C O N 5 N N a Q V V_ T Y U U u: 0 O c N O `o O m N bb L bn f0 bn 3 Q m G! � O s V T i 3 E E O V Y O O S O Y �H O O S hb N r, 0 �n N co m m 0 0 N C C7 CO N E O C O U O Y O C O N 5 N N Authorization to Extend Parkway Tree Replacement 13-A Contract Recommendation of Action Staff recommends that the Village Board award St. Aubin Nursery in Kirkland, Illinois an extension of the 2011 contract, with a 5% increase over 2011 prices, not to exceed $30,000.00 for 2012 parkway tree replacement. ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Budget Impact Fund / Account Budget Notes $30,000 463-3918 FY 2012 budget approval for Parkway Tree Replacement is $30,000.00. Overview In calendar year 2011, staff received approval and distributed bid specifications for the purchase of parkway trees as part of the annual Parkway Tree Replacement Program. The bid was awarded to St. Aubin Nursery of Kirkland, Illinois. The specifications permitted a nursery to quote not only for the calendar year of 2011 but also a contract extension for the following two years. St. Aubin's extension quote was for a five percent increase on the 2011 prices. St. Aubin has bid an average price of $212.45 for 2012 delivery, planting and a one year warranty for FY 2012. It is recommended that a second year quotation be accepted and that authorization be given to staff to execute the appropriate contract extension and/or purchase order to effect the purchases contemplated by staff for the 2012 Parkway Tree Replacement Program, not to exceed the approved budget amount of $30,000.00. Attachments Bidtab2011.pdf Trustee Liaison Trustee Stein Staff Contact Richard A Kuhl, Public Works M.ondaY, ............FebruarY .............6......2.0.1..2..........................................................................................................Unfinished ....Business ..._... Item ........1.3. A.................................................................................................. o # # # # , , , , , , , , , , , , „ \ \ \ \ [)_ j . ()_ » !! _ ___ \ |\ !� - (�\\ -- _ \_ \\ §-\ _- r- ` :: \\\\ } \\ \ L) T /` /` )` )^ \^ \` \~ \^ ) \:: /: /:7 ):! k 0 0 0 Hawthorne Race Course, Inc. petition for a special use to operate inter -track wagering, Village Bar & Grill, 48 Raupp 14-A Boulevard Recommendation of Action Staff recommends referral to the Plan Commission of a teat amendment to permit inter -track wagering as an overlay district and to establish a special use permit to operate inter -track wagering at the Village Bar & Grill, 48 Raupp Boulevard. In addition, staff requests direction to renegotiate the existing lease with Tap Room Hospitality, LLC to extend the term of the lease and to permit inter -track wagering at the subject site, and to negotiate a new lease with Hawthorne Race Course, Inc. to operate an off-track betting parlor within the existing golf course clubhouse facility. Overview Jeff Kras, Chief Financial Officer with Hawthorne Race Course, Inc. has petitioned for a special use to relocate the inter -track wagering operation from 301 N. Milwaukee Avenue in Buffalo Grove to the Village Bar & Grill, 48 Raupp Boulevard in Buffalo Grove. BACKGROUND On June 2, 2010, the Village Board approved Ordinance No. 2009-30, allowing Inter —Track Partners, LLC. to manage an inter -track wagering operation at Adam's Roadhouse. The members of Inter -Track Partners, LLC. were Hawthorne Race Course, Inc., Balmoral Racing Club, Inc. and Maywood Park Trotting Association, Inc. As part of the zoning process in consideration of the special use, the Plan Commission conducted a public hearing. It was determined that the off—track betting facility will serve the public convenience and will not be detrimental to the public health, safety, morals comfort, or general welfare; that adjacent properties will not be adversely affected by the off—track betting operation; and that the off—track betting facility will not be injurious to the use and enjoyment of properties in the immediate vicinity. In September 2010, Hawthorne Race Course, Inc. acquired the assets of Inter -Track Partners, LLC. The license to conduct simulcast wagering at the subject property was in the name of Balmoral Racing Club, Inc. On May 27, 2010, the Village Board approved Ordinance 2010-32, amending Section 3.Y. of Village Ordinance No. 2009-30 to require the owner to remove the billboard at 301 N. Milwaukee Avenue no later than December 1, 2010. On January 3, 2011, the Village Board approved Ordinance 2011-3, approving a second amendment to the special use to allow Hawthorne Race Course to conduct inter -track wagering at 301 N. Milwaukee Avenue. On January 1, 2011, Hawthorne Race Course, Inc. was granted an Inter -Track Wagering Location License by the Illinois Racing Board to conduct simulcast wagering at the subject site. Attached is Ordinance 2011-3 for reference. RELOCATION CONSIDERATION As indicated by Mr. Kras, the current lease for inter -track wagering at Adam's Roadhouse & OTB expired on August 3, 2011. Hawthorne is on a month to month lease with the court appointed Receiver of the property. The current operation has limited food service and is no longer offering liquor sales. The Village currently has a lease with Tap Room Hospitality, LLC which is set to expire in December, 2013. The operators of Tap Room Hospitality are Brett Gaylord and Jim Leo. The lease was executed on June 21, 2004 and provides that the Village receives 5% of food and beverage and the utility is shared between both parties. If the relocation plan is supported by the Board, the lease would be renegotiated in 2012 and effective immediately. Following is the proposed relocation and renovation plan for the subject property: The OTB would be located in the current banquet room at the south end of the building. The private inter -track wagering area would create a separation between the OTB and the dining area. The east door to the banquet room would serve as a private entrance to the OTB. Hawthorne would pay for the renovation of the proposed OTB area within the facility. The two uses would be separated to mitigate any impact to Village Bar & Grill patrons. Hawthorne Race Course would enter into a lease with the Village, the owner of the property, to provide for inter -track wagering within the facility. Inter -track wagering would be confined to the private room on the south side of the facility. Hawthorne Race Course would pay 10% commission or $60,000, whichever is greater on an annual basis to allow inter -track wagering on the premises. The Village would continue to receive the 1% pari- mutuel tax issued by the State of Illinois. The benefit to Tap Room Hospitality is the additional food and beverage service that would be generated by the OTB, the new televisions which would be provided by Hawthorne throughout the facility, and possible future improvements to the property which would be reviewed and implemented by the Village. Parties planned to utilize the banquet room would be contacted and offered the opportunity to utilize the dining area or the patio area, weather permitting and depending on the timeframe of the engagements. Mr. Gaylord indicated that the restaurant conducts two to three banquets per month whereby the number of patrons exceeds forty persons. The vast majority of these engagements are during the summer months and coincide with golf outing reservations. According to Carmen Molinaro, Director of Golf Operations, the inter -track wagering facility at the golf course would not hinder golf operations; it is believed that offering golf customers another entertainment and recreational venue may be perceived as a benefit to the operation. Board Action Required for Policy Consideration The relocation would require Board review and consideration of the following: • Amendment and extension of the lease with Tap Room Hospitality, the restaurant operator of the Village Bar & Grill. The lease is set to expire in December, 2013. The lease would be amended and extended in 2012 for a yet -to -be -determined rate and term. • Approval of a lease with Hawthorne Race Course, Inc. to permit the operation of an off-track betting parlor within the existing golf course clubhouse. • Text amendment of the Village's Zoning Ordinance to allow for inter -track wagering, as a special use possibly by an overlay district. • Approval of an ordinance authorizing Hawthorne Race Course to operate inter -track wagering as a special use at the subject site. The special use conditions that are in effect for the operation at 301 N. Milwaukee Avenue would be reviewed and applicable regulations would be required for the new business location (see below). Notification regarding the aforementioned action items would be communicated on the Village's web site, electronic newsletter, and by letter to all property owners within 250' of the subject site. Next Steps Plan Commission workshop, tentatively Anticipated Future Board Actions Tentative Timeline: February 15, 2012 - Plan Commission Workshop March 7, 2012 - Public Hearing, Plan Commission March 19, 2012 - Village Board ordinances for consideration Attachments Letter —Jeff Kras_January 31, 2012.pdf Petition-OTB Village Green filed 1-31-2012.pdf Form for recoverable costs 1-31-2012.pdf Ord 2011-003 Hawthorne OTB.PDF Trustee Liaison Trustee Berman Staff Contact Ghida Neukirch, Office of Village Manager ....M.on.da............Fe.bruarY .............6......2.0.1..2..........................................................................................................NeW...B.us.'.Hess...._...Ite.m........1.4._A................................................................................................................................... Y, January 31, 2012 Ms. Ghida S. Neukirch Deputy Village Manager Village of Buffalo Grove 50 Raupp Blvd, Buffalo Grove, Illinois 6,0089-2196 Re- Proposed use for an Off Track Betting Venue fism This letter serves to summarize our thoughts pertaining to the re -location of an off track -wagering venue to the Village Bar and Grill located at 4,8 Raupp Blvd, in Buffalo, Grove adjacent to the golf course. Hawthorne Race Course, Inc. (HRC) currently holds and operates an Intertrack Location License to conduct off track wagering at 301 Milwaukee, Ave. currently known as Adam's Roadhouse Sports Bar and Grill in Buffalo Grove, HRC entered into a lease agreement, with Adams Rib and Ale House, ltd. (Lessor) who was to provide all food and beverage service to the patrons of the facility. Last year, the Lessor defaulted on its mortgage and the property went into receivership. HRC has been operating under a month -to -month arrangement with the Receiver until such, time as an alternative venue was located to move the OTB operations, IIRC engaged a licensed outside Concessionaire to provide limited food and beverage, including alcohalic beverages, to its customers during this interim period,. HRC has given notice to the Receiver of its intent to vacate the facility no later than April 30, 2012, HRC has reviewed the, option of moving to the existing banquet room at the south end of the restaurant at 48 Raupp, Blvd. I-IRC. would be responsible for all ,associated costs to renovate the venue to conform to its activity. The improvements would be limited to cosmetic changes including paint, TV walls, tinting or stenciling of windows. HRC would also supply all personal property to include audio and visual equipment, satellites, furniture, office and gaming equipment. As consideration to the Village, HRC would pay as rent the greater of 10% of its net commissions or $60,000 per year. In addition, HRC would continue to pay the 1 % privilege tax to the Village of 1 % of handle or approximately $80,000 per year. HRC has experienced a loss of revenue from the absence of a full service restaurant in conjunction with the deteriorating condition of the existing premises at 301 Milwaukee, Considering this new location is a significant improvement over its existing venue, HRC believes its revenue could increase with both taxes and rental consideration increasing for the Village of Buffalo Grove. HRC currently operates a similar venue in Mokena, Illinois whereby based upon the wagering handle, rent and annual taxes paid in total could approach $250,000 annually. Although we offer both day and night racing opportunities, we conduct most of our business during the day from 1:00pm to 5:00pm. Thursdays through Sundays are our most active days. On average, thirty to forty patrons visit per day. Perhaps no more than ten visit at night. We have days of national interest such as the triple crown (Kentucky Derby) and Breeders Cup weekend. On these days we would like to set up large tents, outside the main venue, providing food/beverage service and gaming activities for the overflow of patrons. HRC would comply with all provisions including but not limited to security, hours of operation, access, signage and parking as outlined in its existing ordinance for the use of this new venue. This OTB would be segregated from the existing restaurant to mitigate any impact on Village Bar and Grill Patrons. Access to the OTB would be limited based upon age restriction. As HRC is very exited with this new opportunity, we enclose our Petition for Concept with this memorandum. This opportunity is subject to the approval of The Illinois Racing Board to move the existing license in Buffalo Grove. Upon your review, pl a-e call me with any questions you have. Sincerely y J. Kras financial Officer VILLAGE OF BUFFALO GROVE PETITION FOR CONCEPT AND PRELIMINARY PLAN REVIEIW PLEASE NOTE THAT "1'l-IiS PE-IITION MUST BE SIGNFI) BY ALL PROPERTY OWNERS AND ME PETITIONER. l PETITIONER HAS ANY QUESTIONS CONCERNING REQUIRED MATERIALS, PLEASE CALL THE DIVISION OF PLANNING SERVICFS AT 847-459-2518. [ Project None: Village Bar & Grill OTB Application Number: Title: Date of Submittal: Petitioner: Jeffrey Kras c/o Hawthorne Race Course, Inc. Corporation/ Title: Chief Financial Officer Street Address: 3501 S Laramie City/ State/ ZIP: Stickney, Illinois 60804 Telephone (Office): +1 (708) 780-3665 Cell: +1 (630) 399-1445 Email: k,,is@liawtliorneracccou.tse.com hawthorneracecourse.com Fax: +1 (708) 780-3677 Relationship of Petitioner to Property (e.g. Contract Purchaser, Lessee, Owner): Lessee Owner Name: Village of Glendale Heights Corporation/ Title: Street Address: 50 Raupp Blvd City/ State/ ZIP: Buffalo Grove, Illinois, 60089 Telephone (Office): +1 (847) 459-2500 Cell: Email: Fat: Developer Attorney Name: Jeffrey Kras Name: Kevin Murnighan Company: Hawthorne Race Course, Inc Company: Carey Filter White & Boland Address: 3501 S. Laramie Address: 33 West Jackson City, State, ZIP: Stickney, Illinois 60804 City, State, ZIP:Chicago, Illinois 60604 Phone (Office):+1 (780) 780-3665 Cell:+1 (630) 399-1445 Phone (Office): +1 (312) 939-4300 Cell: Fax:+1 (708) 780-3677 Email: jkras@hawthorneracecoW Fae:+1 (312) 939-4285 Email: kevin@careyfilter.com Form last revised December 30, 2008 Page 1 of 5 Engineer Architect Name: n/a Name: n/a Company: Company: Address: Address: City, State, ZIP: City, State, ZIP: Phone (Office): Cell: Phone (Office): Cell: Fax: Email: Fax: Email: r.anascape rucrurect Traffic Uonsultant Name: n/a Name: n/a Company: Company: Address: Address: City, State, ZIP: City, State, ZIP: Phone (Office): CCU: Phone (Office): Cell: Fax: Email: Fax: Email: V UL Cr Uther Name: Name: Company: Company: Address: Address: City, State, ZIP: City, State, ZIP: Phone (Office): Cell: Phone (Office): Cell: Fax: Email: Fax: Email: APPROVAL REQUESTED (Clxeck all that ►pply} _ Site Plan/ Preliminary Plan Ea Special Use �j PUD Annexation Variation r Rezoning r Appearance Review F-� Landscape Plan F-I Other ROJECTJ �JITE 1NPOTiMAT30N Property address: 48 Raupp Blvd, Buffalo Grove, Illinois 60089 Legal description: On File with Village Of description exceeds more than three type -written lines, submit as an electronic file in Word format) PIN number (s): Size of parcel: sq.ft. acres Existing uses on site: Restaurant/Lounge Current land use: Golf Course & Lounge Page 2 of 5 Existing stnictures: Free standing building for restaurant Proposed uses: 0T8 with existing restaurant Existing zoning: Proposed zoning: Proposed structures (sq. ft. and building height): No new structures Significant natural amenities, including trees: Floodplains and other development restrictions: North South East West all variations requested of Village Ordinances. The specific section of the respective Ordinance should be cited, and the reason(s) the variation is needed should be clearly explained. All applications require payment of a non-refundable fee. Please see the Fee Schedule at the Village wesbitc under Government/ Planning and .Economic Development/Applications and Forms/Fee Schedule. In addition to filing fees, an escrow deposit for the Village's recoverable costs is required. Questions concerning fees can be directed to the Village Planner at (847) 459-2518. I certify that the above is true and accurate and agree to pay the required fees as stated in Fee Schedule. Signature of Pe SUBSCRIBED be qr me this ` da� of 2009, I , Notary Public www OFFICIAL SEAL CHRISTINA M VITONE NOTARY PUBLIC - STATE OF ILLINOIS MY COMMISSION EXPIRES:030112 Date Page 3 of 5 Signature of Property Owner (s): SUBSCRIBED AND SWORN TO before me this day of 2009, Notary Public Signature of Property Owner (s): SUBSCRIBED AND SWORN TO before me this day of 2009, Notary Public Signature of Property Owner (s): SUBSCRIBED AND SWORN TO before me this day of 2009, Notary Public Date Date Date Page 4 45 IiENI✓FICIA.IZY DISCLOSURE FORM {LAND TRiISTS) s "' 411y I'vF"LY 11C U 111 yt MHU UuSl, state Jaw requires au oenetic,'tries of the trust be identified by name, address, and interest in the subject property. In addition, the application must be verified by the trustee or beneficiaries. In the event the beneficiary of a land trust is a corporation, the corporation shareholders must be identified. BENEFICIARIES OF LAND TRUST # 3\iainc of Benefciary Address Interest in Property TRUSTEE NAMES Address: Telephone: Fax: Trustee Signature: SUBSCRIBED AND SWORN TO before me this day of 2009, Notary Public Beneficiary Signature: SUBSCRIBED AND SWORN TO before me this clay of 2009, Notary Public Page 5 of 5 VILLAGE OF BUFFALO GROVE RECOVERY OF VILLAGE COSTS Recoverable Costs During the course of reviewing and processing development applications, the Village of Buffalo Grove often incurs expenses for third party costs or expenses. In order to efficiently process zoning applications, every filed petition is subject to certain costs and expenses ("Recoverable Costs") that are placed in a Village escrow account ("Recoverable Cost Escrow"), as provided in Chapter 3.06 of the Buffalo Grove Municipal Code. Recoverable Costs are in addition to any and all other filing fees and other charges established by the Village. The initial Recoverable Cost Escrow deposit shall be in the amount of $2,000 and is due at the time of filing the Zoning Petition, The following items denote some of the costs incurred by the Village in processing a petition that would be deducted from the Recoverable Cost Escrow: H Publication of notices ❑ Court Reporter, including the cost of two transcripts ❑ Professional and technical consultant services ❑ Document recordation ❑ Mailing costs ❑ Village Attorney, or other Village retained attorney or law firth, consultation, meeting attendance, document preparation, and review. O Copy reproduction ❑ Proof of ownership title searches Process Cl Every petition most be accompanied by the required petition fee and the initial deposit to the Recoverable Cost Escrow. ❑ Following final action on a petition, a final accounting will be made and any remaining funds. in the Recoverable Cost Escrow after payment of the total actual costs due will be returned to the owner or petitioner. ❑ In cases where the Recoverable Costs exceed the original deposit, Village staff will notify the petitioner and request additional funds. Such funds will be forwarded to the Finance Department and added to the Recoverable Cost Escrow. The Village shall maintain an accurate record of all drawings from the Recoverable Cost Escrow. ❑ Failure to pay any portion of the Recoverable Costs or replenish the Recoverable Cost Escrow within 15 days of written notice, shall be, grounds for refusing to process a petition and for denying or revoking any permit. Petitioner Agreement By signing; below, the owner or petitioner acluiowledges that they are subject to all of the provisions contained in Chapter 3.06 of the Buffalo Grove Municipal Code and agrees to pay, and to have consented to, (i) the Recoverable Costs, (ii) any costs of collection that have not been paid within 15 days following a written demand for payment to the owner or petitioner, and (iii) any additional Recoverable Costs assessed. No petition filed shall be considered complete unless and until all costs and deposits have been paid, Every approval granted and every permit issued, whether or not expressly so conditioned, shall be deemed to be conditioned upon payment of Recoverable Costs as required pursuant to Village ordinance. Applicant: !A � Y\) C Applieandsignattf 0 Date t 3t 1Q Z Mailing Address: �S�i '� �/f l r ��GtCn�� t rT L (1 r6jL�� FABuffalo Groveftblic HearingWecoverable Costs Fo€mO-21-03doc After recording mail to: Village Clerk Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 ORDINANCE NO. 2011 - 3 12/23/2010 AN ORDINANCE APPROVING THE SECOND AMENDMENT TO THE SPECIAL USE IN THE B-3 PLANNED BUSINESS CENTER DISTRICT, VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS Hawthorne Race Course, Inc. Inter —track wagering location (off—track betting) Adam's Roadhouse Sports Bar & Grill 301 Milwaukee Avenue WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, the real property legally described in EXHIBIT A ("Property") attached hereto is zoned in the B-3 District and is commonly known as 301 Milwaukee Avenue; and, WHEREAS, Northstar Trust Company as Successor Trustee to US Bank as Successor to Park National Bank, as Successor Trustee to Cosmopolitan Bank and Trust Company, as Trustee of Trust Number 30812 dated April 8, 1998 is the owner ("Owner") of the Property; and, WHEREAS, Cy's Crab House North, Inc., an Illinois corporation (d/b/a Adam's Roadhouse Sports Bar & Grill. LTD; formerly Adam's Rib & Ale House, LTD, and also Cy's Crab House) (hereinafter sometimes referred to as "Adam's Roadhouse") is the beneficiary of the Owner; and WHEREAS, the Property is occupied by Adam's Roadhouse and OTB (formerly Cy's Crab House and Adam's Rib and Ale House restaurant); and WHEREAS, Village Ordinance No. 2009-30, approved on June 2, 2010, allowed Inter — Track Partners, LLC. to manage an inter -track wagering operation on the Property; and WHEREAS, Village Ordinance No. 2010-32 amended Section 3.Y. of Village Ordinance No. 2009-30 to require the Owner to remove the billboard on the Property no later than December 1, 2010; and WHEREAS, the members of Inter -Track Partners, LLC. were Hawthorne Race Course, 2 Inc., Balmoral Racing Club, Inc. and Maywood Park Trotting Association, Inc.; and WHEREAS, Balmoral Racing Club, Inc. was granted an Inter -Track Wagering Location License by the Illinois Racing Board to conduct simulcast wagering on the Property, which License expired on December 31, 2010; and WHEREAS, Hawthorne Race Course, Inc. ("Hawthorne") has acquired the assets of Inter -Track Partners, LLC.; and WHEREAS, Hawthorne Race Course, Inc. was granted an Inter -Track Wagering Location License (also known as off-track betting) by the Illinois Racing Board to conduct simulcast wagering on the Property as of January 1, 2011; and WHEREAS, the following exhibits are attached hereto and made a part hereof: EXHIBIT A Legal Description of the Property EXHIBIT B Owner and Hawthorne Acceptance and Agreement EXHIBIT C Illinois Racing Board License for Hawthorne Race Course, Inc. for the Property WHEREAS, the Village conducted a review in 2009 concerning the request for approval of a special use to operate an off—track betting facility on the Property; and, WHEREAS, the Village Plan Commission conducted a public hearing on April 15, 2009 and made a recommendation for approval of the special use to the Corporate Authorities; and, WHEREAS, the Plan Commission recommendation included the findings that the off— track betting facility will serve the public convenience and will not be detrimental to the public health, safety, morals comfort, or general welfare; that adjacent properties will not be adversely affected by the off—track betting operation; and that the off—track betting facility will not be injurious to the use and enjoyment of properties in the immediate vicinity; and, WHEREAS, the President and Board of Trustees considered the Plan Commission recommendation, adopted the findings of the Plan Commission and determined that approval of the special use is in the best interests of the Village and its residents; and, WHEREAS, subsequent to approval of the special use by Ordinance No. 2009-30, the off—track betting facility located on the Property has not been detrimental to the public health, safety, morals, comfort, or general welfare of the public; and, WHEREAS, the Village President and Board of Trustees have previously determined that the criteria for a special use as set forth in Section 17.28.040 of the Village's Zoning Ordinance have been complied with and based on said public review process and findings, the Corporate Authorities make the following findings and determinations: 3 1. The Property is located within the Village's B-3 zoning district and is currently occupied by a full —service restaurant with a Class A liquor license issued by the Village to Cy's Crab House North, Inc. d/b/a Adam's Roadhouse Sports Bar & Grill; 2. Inter -track wagering has been conducted on the Property and has not been a detrimental use or had adverse impacts on adjacent properties; 3. The special use for the inter —track wagering location on the Property, subject to the terms and conditions of this Ordinance, is in the best interests of the Village and its residents. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. This ordinance is made pursuant to and in accordance with the Village's Zoning Ordinance, Development Ordinance and the Village's Home Rule powers. The preceding Whereas clauses are hereby made a part of this Ordinance. Section 2. The Corporate Authorities hereby amend Sections 3, 4 and 5 of Village Ordinance No. 2009-30 and Section 3 of Village Ordinance No. 2010-32 by restating said Sections as Sections 3, 4, 5, and 6 of this Ordinance. The special use for an inter —track wagering location granted in Village Ordinance No. 2009-30 is hereby transferred to Hawthorne Race Course, Inc. subject to the conditions set forth herein and in accordance with the Exhibits hereto for the Property legally described in EXHIBIT A attached hereto. Section 3. The special use for Hawthorne Race Course, Inc. to operate an inter —track wagering location in the building on the Property is subject to the following conditions: Licensing and Management Requirements. A. Hawthorne Race Course, Inc., as operators of the inter —track wagering locations, shall maintain its license from the Illinois Racing Board in good standing order to conduct wagering activities at the Property. B. The inter —track wagering operation shall be operated in conjunction with a restaurant that prepares, sells and dispenses food for consumption by customers in the building on the Property. C. The inter -track wagering location shall be limited to a pari-mutuel system of wagering as defined by Illinois state statute, 230 ILCS 5/3.12. D. The inter —track wagering location shall be limited to the first floor of the restaurant building which will include two teller locations and multiple automated wagering devices. One automated wagering machine shall be allowed on the ground —level outdoor patio. Wagering is prohibited on the second floor of the building and the second floor of the outdoor seating area. E. Admission to the inter —track wagering location shall be limited to customers twenty—one years of age or older, unless persons younger than 21 are accompanied by a parent or legal guardian. 4 F. Sale and consumption of liquor outside of the building shall be allowed only on the ground level patio and second floor roof area, subject to approval by the Village. G. Hawthorne shall provide to the Village Chief of Police a written report pertaining to the background check for each person involved as a manager of the wagering operation on the Property. Said report may be conducted by the Illinois Racing Board or other approved organization as determined by the Village Chief of Police. A written report pertaining to the background check of each person involved as a manager shall be provided to the Village Chief of Police within fifteen days of hiring. Operation of the OTB Facility. H. The hours of operation for inter -track wagering on the Property shall be limited to: 11:00 AM to 10:45 PM, Sunday through Thursday; 11:00 AM to 12:15 AM the following day, Friday and Saturday. I. The hours of operation for other activities on the Property, including but not limited to restaurant operations, and sale and consumption of liquor except those referenced in H. herein, shall be limited to: 6:00 AM to 1:00 AM the following day, Monday through Thursday; 6:00 AM to 2:00 AM the following day, Friday and Saturday; and 9:00 AM to 1:00 AM the following day on Sunday. Security. J. Within fifteen days of approval of this Ordinance, Hawthorne Race Course, Inc. shall submit a plan for managing and providing security for the inter -track wagering location to the Village Chief of Police, and shall comply with requirements and recommendations by the Village Chief of Police concerning changes to said plan. K. Access to the camera surveillance system for the inter —track wagering location and any other part of the Property that is monitored by camera surveillance, shall be provided to the Buffalo Grove Police Department, including access by Internet protocol address. Police access to the cameras monitoring the financial accounting room is not required. L. The Village Chief of Police, Village Building Commissioner, and Village Fire Prevention personnel, or the designees of said Village officials, shall have the right to enter any portion of the building and Property, including the inter —track wagering location, to determine if any and all activities at the Property are being conducted in compliance with the rules and regulations set forth by the Village. 5 Special Events and Parkine. M. Special events on the Property shall be limited to activities pertaining to the following four (4) special events per year: Kentucky Derby, Breeders Cup, Preakness Stakes and Belmont Stakes. A permit application shall be submitted to the Village no less than twenty-one (21) days prior to the event. Buffalo Grove Police Department officers shall be hired to provide security for said special events, unless the Village Chief of Police authorizes the use of other security services and personnel. N. Parking on the Property and any activities related to off —site parking shall not create traffic congestion or other unsafe conditions on Milwaukee Avenue or adjacent public streets. At the time of application for a special event permit, Hawthorne shall submit a plan for off —site parking to accommodate said special events. Said plan is subject to approval by the Village and shall include specific details concerning the operation of valet parking services, and specific analysis concerning the maintenance of safe traffic flow on Milwaukee Avenue adjacent to the Property. Valet parking is allowed only in areas approved by the Village. O. Outdoor live music and sound amplification devices, including but not limited to televisions and broadcasts, are prohibited between 9:00 PM and 8:00 AM local time. Site Improvements. P. A maximum of three satellite antennas are allowed on the Property, and are limited to installation on the roof of the restaurant building. Installation of said antennas is subject to review and approval by the Village Building Commissioner. Q. Owner shall submit a plan to enhance landscaping on the Property. The removal or addition of any trees or shrubs is subject to approval by the Village Forester. Said landscaping enhancements as approved by the Village shall be completed by May 31, 2011. Section 4. Signs A. All signs on the Property, existing and proposed, are subject to the regulations of the Village Sign Code. B. The billboard on the Property is limited to advertising activities on the Property. The Owner shall remove the billboard on the Property no later than December 31, 2011. This provision for removal of the billboard shall be binding on successors and assigns of the current Owner and shall run with the Property and be recorded against the Property. The Owner shall apply for a demolition permit with the Village of Buffalo Grove to remove the billboard by October 1, 2011. C. In the event that the Property is sold, transferred, or otherwise conveyed, including but not by way of limitation, the change in the beneficial ownership of the current land trust holding title to the Property, the billboard on the Property shall be removed immediately by the Property purchaser, assignee or new beneficial owner of the land trust. I Section 5. This Ordinance allows the Hawthorne Race Course, Inc. and its subsidiaries to conduct an inter -track wagering location on the Property as set forth herein. Any other use of the Property, other than the current restaurant operation, is subject to approval by the Village in its sole discretion. Section 6. The special use for the inter -track wagering location is limited to the Hawthorne Race Course, Inc., and is not transferable or assignable without prior written approval of the Village. Any request for transfer or assignment shall be made no less than 90 days prior to the transfer or assignment. The Corporate Authorities of the Village have the right to terminate the special use if any sale, transfer or bequest of this special use is made without prior written approval. Revocation or termination of the license issued by the Illinois Racing Board shall be cause for the Village to terminate the special use. Section 7. Any material violation of the terms of this Ordinance, as determined by the Village, shall be cause for the Village to seek correction of any such violation, including but not limited to the revocation of the special use set forth herein, in the Village's sole discretion. Section 8. This Ordinance shall be in full force and effect on and after its passage and approval, subject to execution by Hawthorne Race Course, Inc and the Owner of the Acceptance and Agreement attached hereto as Exhibit B and the filing of said Acceptance and Agreement with the Village. This Ordinance shall not be codified. AYES: 6 - Braiman, Glover, Berman, Trilling, Sussman, Smith NAYS: 0 - None ABSENT: 0 - None PASSED: January 3. 2011 ATTEST: `h'1 &4;� VilIV Clerk APPROVED: January 3, 2011 Elliott Hartstein, Village President This document prepared by: William Raysa 22 Washington Park Ridge, IL. 60068 7 EXHIBIT A Adam's Roadhouse & OTB restaurant 301 North Milwaukee Avenue SUBJECT PROPERTY LEGAL DESCRIPTION: Lots 1, 2, 3, 4 and 5, except the southerly 15 feet of Lot 5, in Block 2 in Unit No. 2 of Columbian Gardens, being a subdivision in Section 35, Township 43 North, Range 11 East, of the Third Principal Meridian, according to the plat thereof recorded July 10, 1926 as Document 282352, in Book "P" of plats, page 92, in Lake County, Illinois; and, that part of Milwaukee Avenue lying westerly of and adjacent to Lots 1, 2, 3, 4 and 5, except the southerly 15 feet of Lot 5, in Block 2 in Unit No. 2 of Columbian Gardens aforesaid, and lying southerly of the northerly line of said Lot 1 extended westerly, all in Lake County, Illinois. SUBJECT PROPERTY COMMON DESCRIPTION: Adam's Roadhouse Sports Bar & Grill, 301 North Milwaukee Avenue, Buffalo Grove, Illinois. 15-35-301-001 15-35-301-002 15-35-301-003 15-35-301-004 15-35-301-005 n EXHIBIT B ACCEPTANCE AND AGREEMENT The undersigned, Hawthorne Race Course, Inc., an Illinois corporation, as lessee of the Property described in the within and foregoing Ordinance No. 2011- 3_, Northstar Trust Company as Successor Trustee to Park National Bank as Successor Trustee to Cosmopolitan Bank and Trust Company as Trustee under Trust Agreement dated April 8, 1998, known as Trust Number 30812 as owner of the Property, and Cy's Crab House North, Inc. as beneficiary of the Owner with power of Direction do hereby accept and agree to abide by the provisions, requirements, and conditions contained within and required by said Ordinance and do hereby accept and agree to be bound by the provisions, requirements, and conditions contained within and required by said Ordinance and do hereby acknowledge that the fulfillment of such provisions, requirements and conditions is essential to the grant and continuance of the special use allowed therein and that but for the imposition of such provisions, requirements, and conditions, the special use would not have been granted. The commitment herein made by the undersigned shall be enforceable by the Village of Buffalo Grove, Illinois, in a court of law or in equity in addition to any and all other remedies available to the Village to secure compliance with the provisions, requirement, and conditions agreed to herein. HAWTHORNE RACE COURSE, INC. By. //m 6'(I-ev Print name & eitle Signature SUBSCRIBED AND SWORN TO before me this 30 day of 7- ,4,*X 2011. OFFICIAL SEAL CHRISTMA M VITONE /,C{ ✓fit H07 STATE OF LUMM "YS.�in2 Notary Public t NORTHSTAR TRUST COMPANY AS SUCCESSOR TRUSTEE TO US BANK AS SUCCESSOR TO PARK NATIONAL BANK SUCCESSOR TRUSTEE TO COSMOPOLITAN BANK AND TRUST COMPANY AS TRUSTEE OF TRUST NUMBER 30812, DATED APRIL 8,1998. A lltrr UST OPFICER _ V a Med111116 Trust 01 G01 "OFFICIAL SLAL -RIBED AND SWORN TO Maritza Castillo me this day of , 2011 Public, State of Illinois mission Expires Odober 29,1Al2 �" ,S CRAB HOUSE NORTH, INC. AS BENEFICIARY OF THE FOREGOING LAND TRUST By: !.j 2�ki 06017,?41 1`i4�er Prind name & titfe n 11 Sign"e SUBSCRIBED AND SWORN TO before this of , , 2011 N Public t x: CON 3EN1EDTOOYGO"TERALASSIGNEE: O FFICIALSEAL EZ OF ILLINOISES:06114112 I RU i M I, . r,* Exhibit C, 1 of 2 o w p w O�:F- a, cr o C aC o' o Y 0 � r CD o' v, p CL p' CD CAD CD (D n o a. a c CD :....n rT,o cu o �-+, cc CD cn ►� Noy o- CD 0 O CA , aa� En o Cr w CD ( �. CD ° o rA CD 0 0'� C wi 0". p f, L) r. C ac CD t� oCD CD CD o CD p CD C7 °. o � oCD s s� o c' 0 CD 0 0 d n 0 cu _N N O 0 CD 0 a CD a O �v 0 0 n c� c� �I w Exhibit Cr 2 of 2 Cr n CD CD aCD CD r 0 a CD CD Q. °w o CD o o c n cn CD a ® N 0 ~ CD CD CD cn p. O CD a aL cn C Cn t:j CD O N cD CD O En W n CD \'v r n o• 00 CD�•�® ' CD CD _ ° cn dd I'D n CD go CD cno °c u CD CD c CD CD � � o• c� ►� o o cn a VILLAGE OF BUFFALO GROVE WARRANT #1182 6-Feb-12 Corporate Fund: Reimbursements & Fund Transfers 18,662.19 Reserve for Capital Replacement -Autos 171.75 Reserve for Capital Replacement -MIS 244,747.07 Revenue Reimbursements 58,273.58 Legislative 3,607.31 Office of Village Manager 9,641.47 Management Information Systems 23,127.47 Legal 14,850.07 Finance & General Services 6,557.78 Human Resources 2,019.33 Fire Services 8,387.58 Police Services 38,197.03 Building & Zoning 1,325.46 Engineering Services 434.48 Building & Grounds 14,505.78 Street & Bridge Operations 124,882.99 Street & Bridge Administration 1,275.77 Forestry 1,692.51 Central Garage 33,669.20 Drainage System 2,168.33 ES DA 85.43 Transfer/Non Operating 53,593.80 Total 661,876.38 Illinois Municipal Retirement Fund: 0.00 Parking Lot Fund: 1,830.93 Motor Fuel Tax Fund: 3,167.02 School & Park Donations 0.00 Capital Projects -Facilities: 4,133.85 Capital Projects -Streets: 0.00 Health Insurance Expense 520.50 Facilities Development Debt Service Fund: 0.00 Police Pension Fund: 181.47 Fire Pension Fund: 0.00 Retiree Health Savings: 0.00 Water Fund: Reimbursements & Refunds: 1,983.94 Water Operations 409,437.84 Sewer Operations 362,440.10 Total 773,861.88 Buffalo Grove Golf Fund: Reimbursements & Refunds: 0.00 Golf Operations 9,032.18 Total 9,032.18 Arboretum Golf Fund: Reimbursements 0.00 Golf Operations 21,988.00 Total 21,988.00 Refuse Service Fund: 61,646.30 PAYROLL PERIOD ENDING 1/29/2012 893,093.35 TOTAL WARRANT #1182 2,431,331.86 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President Payroll Longevity Ending Date 01/29/12 ADJ (February) Balance Net Earnings 498,683.40 8,418.73 507,102.13 Federal W/H PENMO 945 0.00 0.00 Federal W/H BW 941 100,854.24 1,663.04 102,517.28 Federal W/H MO 941 0.00 0.00 Credit Union 23,705.96 23,705.96 Roth IRA 1,414.80 1,414.80 State W/H 32,919.78 481.21 33,400.99 State W/H Wise 1,218.60 1,218.60 United Way 202.25 202.25 Bright Directions 160.00 160.00 AFLAC 317.94 317.94 Fire Pension/Sup 31.36 31.36 Police Pension 22,631.83 297.30 22,929.13 Fire Pension 18,700.38 37.82 18,738.20 Flex Savings 5,231.66 5,231.66 Dependent Care 710.93 710.93 IRS Bills 200.00 200.00 ICMA Employee 27,694.85 27,694.85 ICMA Employer 855.17 855.17 PPO Premium Deduct 15,624.47 15,624.47 RHS - Fire 2,165.55 2,165.55 FICA Employee 14,325.84 352.80 14,678.64 FICA Employe 21,147.76 520.80 21,668.56 FOP 117.50 117.50 Medicare 10,980.11 171.10 11,151.21 BGHS 38.00 38.00 Fire Dues 1,496.00 1,496.00 AFLAC Pre Tax 999.16 999.16 PPO Premium Deduct Tax 59.08 59.08 Life Insurance 643.76 643.76 FPAC 107.00 107.00 PC Purchase 918.54 918.54 IPBC 779.06 779.06 Garnishments 6,405.94 6,405.94 General Fund Fire 210.00 210.00 Sub -total 811,550.92 0.00 11,942.80 823,493.72 IMRF-Supplement 0.00 IMRF-Employee 14,720.57 378.00 15,098.57 IMRF-Employer 42,264.57 1,085.28 43,349.85 Gross Payroll 868,536.06 0.00 13,406.08 881,942.14 Payroll Gross Dept # 893,093.35 Longevity Gross 13,577.18 Water/Sewer 541/542 37,074.87 Police Pension 531 Fire Pension 532 BG Golf 546 13,632.47 Arb Golf 548 14,098.11 Total Other Funds TRANSFERRED: 64,805.45 27,730.58 dstbyorg Transfers Payroll Transfer 507,102.13 IRA 1,414.80 Credit Union 23,705.96 State Tax 33,400.99 941 Federal Tax 161,166.90 945 Federal Tax 0.00 ICMA 28,550.02 RHS - Fire 2,165.55 Flex Savings 5,942.59 763,448.94 Difference between Pyrl Gross FICA 36,347.20 MEDI 22, 302.42 58, 649.62 856,313.49 893,093.35 893,093.35 0.00 828,287.90 less water/golf/pension Date: 02/02/12 11:33 Village of Buffalo Grove User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000010 DEPT NO. 000010 CORPORATE FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION 99998 GOPAL PATEL 247669 127809 224 DEPOSIT D I A *TOTAL VENDOR -> ONE-TIME VENDORS Page: EXP AMOUNT HAND -ISSUED 1,000.00 1,000.00 417600 I.D.E.S. 2ND QTR 20 127767 222 UNEMPLOYMENT INS 10-12/2011 127769 222 RES UNEMPLYMENT I 12,231.50 *TOTAL VENDOR I.D.E.S. 12,231.50 * 573955 MNJ TECHOLOGIES DIRECT 3167335 127745 229 RES FOR CAP REP M MULTIPLE 127588 229 DEPT EQUIP RES FO 3167157 127747 229 RES FOR CAP REPLA 3167589 127746 229 RES FOR CAP REPLA *TOTAL VENDOR MNJ TECHOLOGIES DIR 585911 MPC COM. & LIGHTING INC 121041 127748 223 RES FOR CAP REPLA *TOTAL VENDOR MPC COM. & LIGHTING 605013 NEW WORLD SYSTEMS MULTIPLE 127547 229 RES FOR CAP REP M *TOTAL VENDOR NEW WORLD SYSTEMS **TOTAL CORPORATE FUND 547.82 385.84 1,894.99 3,268.42 6,097.07 171.75 171.75 238,650.00 238,650.00 258,150.32 5,430.69 5,430.69 5,430.69 1 Date: 02/02/12 11:33 User: parkskj FUND NO. 000010 Village of Buffalo Grove EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 DEPT NO. 000210 CORPORATE REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION 99853 BLUE CROSS - BLUE SHIELD 11398425 127768 1259 AMB TRANS FEES *TOTAL VENDOR BLUE CROSS - BLUE S 99998 NAMJIN KIM BUS LICENS 127744 1091 BUSINESS LICENSE *TOTAL VENDOR -> ONE-TIME VENDORS Page: EXP AMOUNT HAND -ISSUED 351.90 351.90 90.00 90.00 364410 EDWARD HINES LUMBER CO DEC 2011 127527 1073 SALES & HOME RULE 14,456.00 DEC 2011 127527 1053 SALES & HOME RULE 14,456.00 *TOTAL VENDOR EDWARD HINES LUMBER 28,912.00 737499 REXAM 10-12/2012 127777 1075 UTILITY USE TAX F 16,418.07 12/11-1/12 127778 1075 UTILITY USE TAX F 12,501.61 *TOTAL VENDOR REXAM 28,919.68 **TOTAL CORPORATE REVENUE 58,273.58 a Date: 02/02/12 11:33 User: parkskj FUND NO. 000010 Village of Buffalo Grove EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 DEPT NO. 000401 LEGISLATIVE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION 4100 ABT 0106201WLR 127630 4913 CONSULTING FEES O *TOTAL VENDOR ABT 36570 AMERICAN CHARGE SERVICE 22TRIPS 1/ 127632 4942 SR CIT TAXI SUB *TOTAL VENDOR AMERICAN CHARGE SER 114840 BUFFALO GROVE HIGH SCH BGHS RENT 127783 3722 BG SYMPH BAND *TOTAL VENDOR BUFFALO GROVE HIGH 512730 LAKE CO MUNICIPAL LEAGUE 12/13 DUES 127831 3113 DUES & MEMBER *TOTAL VENDOR LAKE CO MUNICIPAL L 545482 MAGIC DREAMS PRODUCTIONS 306 127656 4941 CABLE TV PROGRAMM *TOTAL VENDOR MAGIC DREAMS PRODUC Page: EXP AMOUNT HAND -ISSUED 449.00 449.00 55.00 55.00 40.00 40.00 2,233.31 2,233.31 830.00 830.00 **TOTAL LEGISLATIVE 3,607.31 9 Date: 02/02/12 11:33 User: parkskj FUND NO. 000010 Village of Buffalo Grove EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 DEPT NO. 000405 OFC VLG MANAGER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION 36801 AMERICAN PLANNING ASSN 0096891111 127633 3113 DUES & MEMBER *TOTAL VENDOR AMERICAN PLANNING A 139741 CIVICPLUS 94216 127567 3216 MAINT CONTRACT *TOTAL VENDOR CIVICPLUS 432920 INT'L COUNCIL OF SHOP CTR 1109795-1/ 127830 3113 DUES & MEMBER *TOTAL VENDOR INT'L COUNCIL OF SH 527336 LOGSDON OFFICE SUPPLY 393654I 127737 3240 OFFICE SUPPLIES *TOTAL VENDOR LOGSDON OFFICE SUPP 842299 3E MARKETING COMM 17426 127554 3219 PRINTING *TOTAL VENDOR 3E MARKETING COMM 903220 VILLAGE OF BUFFALO GROVE 1/27/2012 127666 3240 PT ACE OS DUES TR *TOTAL VENDOR VILLAGE OF BUFFALO Page: EXP AMOUNT HAND -ISSUED 583.00 583.00 6,558.00 6,558.00 100.00 100.00 215.89 215.89 2,175.85 2,175.85 8.73 8.73 **TOTAL OFC VLG MANAGER 9,641.47 4 Date: 02/02/12 11:33 Village of Buffalo Grove Page: User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000010 DEPT NO. 000407 MIS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND -ISSUED 152450 COMCAST CABLE 1/22-25274 127790 3211 PHONE 12.60 *TOTAL VENDOR COMCAST CABLE 12.60 * 152450 COMCAST CABLE 1/26-13977 127787 3211 PHONE 71.90 *TOTAL VENDOR COMCAST CABLE 71.90 * 152497 COMCAST CABLE 1/12-28345 127789 3211 PHONE 147.20 1/12-11469 127788 3211 PHONE 34.95 *TOTAL VENDOR COMCAST CABLE 182.15 * 152802 COMMUNICATION REVOLVING T1220031 127791 3211 PHONE 182.50 *TOTAL VENDOR COMMUNICATION REVOL 182.50 * 163109 CULTURE FIT 145 127570 3221 COMPUTER SERVICES 2,280.00 149 127829 3211 COMPUTER SERVICES 2,280.00 *TOTAL VENDOR CULTURE FIT 4,560.00 * 568111 MERIDIAN GROUP M058050 127779 4313 OFFICE EQUIP 12,855.00 *TOTAL VENDOR MERIDIAN GROUP 12,855.00 * 573955 MNJ TECHOLOGIES DIRECT MULTIPLE 127799 4313 OFFICE EQUIP 374.60 0003164826 127585 4313 OFFICE EQUIP 53.20 0003166625 127587 4313 OFFICE EQUIP 297.87 0003164825 127586 4313 OFFICE EQUIP 12.18 *TOTAL VENDOR MNJ TECHOLOGIES DIR 737.85 * 779512 SCRIPTLOGIC 1050017708 127601 3216 MAINT CONTRACT 4,446.00 *TOTAL VENDOR SCRIPTLOGIC 4,446.00 * 903220 VILLAGE OF BUFFALO GROVE 1/27/2012 127666 4935 PT ACE OS DUES TR 3.27 *TOTAL VENDOR VILLAGE OF BUFFALO 3.27 * 903455 VERIZON WIRELESS 2690509409 127763 3211 PHONE 76.20 *TOTAL VENDOR VERIZON WIRELESS 76.20 * 9 Date: 02/02/12 11:33 User: parkskj FUND NO. 000010 DEPT NO. 000408 MIS Village of Buffalo Grove EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION Page: EXP AMOUNT HAND -ISSUED **TOTAL MIS 23,127.47 I Date: 02/02/12 11:33 Village of Buffalo Grove User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000010 DEPT NO. 000408 LEGAL SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION 687708 PADDOCK PUB 4289498 127756 3615 LEGAL NOTICES *TOTAL VENDOR PADDOCK PUB 735300 RAYSA & ZIMMERMANN FEB 2012 127598 3611 LEGAL FEES RETAIN JAN 2012 127599 3611 LEGAL FEES RETAIN *TOTAL VENDOR RAYSA & ZIMMERMANN 770000 RONALD M SANDLER JAN 2012 127803 3612 PROSECUTOR FEE *TOTAL VENDOR RONALD M SANDLER **TOTAL LEGAL SERVICES Page: EXP AMOUNT HAND -ISSUED 276.75 276.75 4,166.66 4,166.66 8,333.32 6,240.00 6,240.00 14,850.07 7 Date: 02/02/12 11:33 Village of Buffalo Grove Page: User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND -ISSUED 4289 ACCURATE DOCUMENT 8061570 127518 3216 MAINT CONTRACT 67.80 *TOTAL VENDOR ACCURATE DOCUMENT 67.80 * 48228 ANDERSON OFF INTERIORS 2998152 127727 4111 DEPT EQUIP 370.00 *TOTAL VENDOR ANDERSON OFF INTERI 370.00 * 114850 BUFFALO GROVE POSTMASTER MAR-APRIL 127832 3212 POSTAGE 2,400.00 *TOTAL VENDOR BUFFALO GROVE POSTM 2,400.00 * 188051 DELUXE MULTIPLE 127526 3219 PRINTING 348.90 *TOTAL VENDOR DELUXE 348.90 * 396223 IGFOA MEM 2012 127578 3113 DUES & MEMBER 195.00 *TOTAL VENDOR IGFOA 195.00 * 419023 OCE IMAGISTICS INC. 732201304 127593 3216 MAINT CONTRACT 161.00 *TOTAL VENDOR OCE IMAGISTICS INC. 161.00 * 527336 LOGSDON OFFICE SUPPLY 393654I 127737 3240 OFFICE SUPPLIES 30.70 *TOTAL VENDOR LOGSDON OFFICE SUPP 30.70 * 795526 SIR -SPEEDY 27413 127671 3219 PRINTING 1,069.07 27490 127672 3219 PRINTING 121.19 *TOTAL VENDOR SIR -SPEEDY 1,190.26 * 841600 THIRD MILLENNIUM ASSOC 1425 127607 4913 CONSULT FEES OTHE 1,757.82 *TOTAL VENDOR THIRD MILLENNIUM AS 1,757.82 * 903220 VILLAGE OF BUFFALO GROVE 1/27/2012 127666 3213 PT ACE OS DUES TR 36.30 *TOTAL VENDOR VILLAGE OF BUFFALO 36.30 * **TOTAL FIN & GEN SERVICES 6,557.78 I Date: 02/02/12 11:33 Village of Buffalo Grove Page: User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000010 DEPT NO. 000411 HUMAN RESOURCES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND -ISSUED 99855 THE BLUE LINE 21585 127804 3714 FD & PD COMMISSIO 298.00 *TOTAL VENDOR THE BLUE LINE 298.00 * 239050 NORTHSHORE OMEGA 2066039040 127661 3714 FD & PD COMMISSIO 619.00 2066039040 127660 3714 FD & PD COMMISSIO 107.00 *TOTAL VENDOR NORTHSHORE OMEGA 726.00 * 322150 GOV PERS TEST SERV INC 6149 127731 3714 FD & PD COMMISSIO 350.00 *TOTAL VENDOR GOV PERS TEST SERV 350.00 * 515928 LAW OFF. OF J.C. BROIHIER DIS HEARIN 127827 3714 FD & PD COMMISSIO 125.00 *TOTAL VENDOR LAW OFF. OF J.C. BR 125.00 * 779000 SENESE, CHRISTOPHER JAN 2012 127603 3111 GRP MED & LIFE 238.12 FEB 2012 127602 3111 GRP MED & LIFE 238.12 *TOTAL VENDOR SENESE, CHRISTOPHER 476.24 * 903220 VILLAGE OF BUFFALO GROVE 1/27/2012 127666 3113 PT ACE OS DUES TR 44.09 *TOTAL VENDOR VILLAGE OF BUFFALO 44.09 * **TOTAL HUMAN RESOURCES 2,019.33 9 Date: 02/02/12 11:33 Village of Buffalo Grove Page: 10 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND -ISSUED 10652 AIRGAS NORTH CENTRAL MULTIPLE 127618 3216 MAINT CONTRACT 80.00 *TOTAL VENDOR AIRGAS NORTH CENTRA 80.00 * 32257 ALBERT MARTIN 201203 127631 3250 SUPPLIES ALL OTHE 239.70 *TOTAL VENDOR ALBERT MARTIN 239.70 * 51210 ARLINGTON POWER EQUIP 476469 127521 4111 DEPT EQUIP 67.60 *TOTAL VENDOR ARLINGTON POWER EQU 67.60 * 153390 ADVOCATE CONDELL MEDICAL HANLEY 12/ 127519 4936 CONTRACT SERVICES 510.00 MUSSARIO 1 127520 4936 CONTRACT SERVICES 721.00 *TOTAL VENDOR ADVOCATE CONDELL ME 1,231.00 * 153460 CONNECTIONS UNLIMITED 10936 127524 3115 CLOTHING ALLOW 1,043.90 *TOTAL VENDOR CONNECTIONS UNLIMIT 1,043.90 * 189141 DIAMOND TOOLS TECHNOLOGY BGFOO1T 127622 4111 DEPART EQUIP 162.00 *TOTAL VENDOR DIAMOND TOOLS TECHN 162.00 * 204600 EL-COR INDUSTRIES, INC 62677 127648 4213 AUTO PARTS 129.36 *TOTAL VENDOR EL-COR INDUSTRIES, 129.36 * 239050 NORTHSHORE OMEGA 2023364340 127589 4936 CONTRACT SERVICE 128.00 *TOTAL VENDOR NORTHSHORE OMEGA 128.00 * 284500 FLEET SAFETY SUPPLY 54352 127623 3250 SUPPLIES ALL OTHE 1,186.81 *TOTAL VENDOR FLEET SAFETY SUPPLY 1,186.81 * 417705 IL DEPT OF PUB HEALTH 098179/12 127794 4218 CONTRACT AUTO SER 100.00 *TOTAL VENDOR IL DEPT OF PUB HEAL 100.00 * 527327 LONG GROVE FIRE PROT DIST 12006 127654 4923 CAFT SITE EXPEND 3,470.00 *TOTAL VENDOR LONG GROVE FIRE PRO 3,470.00 * Date: 02/02/12 11:33 Village of Buffalo Grove User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION 573955 MNJ TECHOLOGIES DIRECT MULTIPLE 127588 4111 DEPT EQUIP RES FO *TOTAL VENDOR MNJ TECHOLOGIES DIR 598320 NAT FIRE PROT. ASSOC 5408730X 127659 3113 DUES & MEMBER *TOTAL VENDOR NAT FIRE PROT. ASSO 612130 NORTHWEST COMM HOSP EMS POTESTA 1/ 127590 3112 PROF TRAINING *TOTAL VENDOR NORTHWEST COMM HOSP 687707 PADDOCK PUBLICATIONS 2/8 584381 127594 3218 SUB PUB *TOTAL VENDOR PADDOCK PUBLICATION 795526 SIR -SPEEDY 27471 127673 3219 PRINTING *TOTAL VENDOR SIR -SPEEDY **TOTAL FIRE SERVICES Page: 11 EXP AMOUNT HAND -ISSUED 200.03 200.03 165.00 165.00 75.00 75.00 23.80 23.80 85.38 85.38 8,387.58 Date: 02/02/12 11:33 Village of Buffalo Grove Page: 12 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND -ISSUED 103550 KEITH BOURBONNAIS BER052997Z 127637 3112 PROF TRAINING 280.00 *TOTAL VENDOR KEITH BOURBONNAIS 280.00 * 152889 CDW GOVERNMENT, INC D228174 127641 3347 SUPPLIES RECORDS 86.64 *TOTAL VENDOR CDW GOVERNMENT, INC 86.64 * 163288 CUTLER TRU VALUE 1/4 BOOTS 127646 3115 CLOTHING ALLOW 170.93 1/5 HAT GL 127645 3115 CLOTHING ALLOW 28.78 119633 127644 3115 CLOTHING ALLOW 125.96 *TOTAL VENDOR CUTLER TRU VALUE 325.67 * 188650 DES PLAINES OFFICE EQUIP AR343942 127647 4313 OFFICE EQUIP 376.94 *TOTAL VENDOR DES PLAINES OFFICE 376.94 * 191312 DPOE IMAGE -FLEX INC. 11863822 127807 4313 OFFICE EQUIP 848.63 *TOTAL VENDOR DPOE IMAGE -FLEX INC 848.63 * 292501 FRED PRYOR SEMINARS 13282916 127649 3112 PROF TRAINING 199.00 13250532 127597 3112 PROF TRAINING 199.00 *TOTAL VENDOR FRED PRYOR SEMINARS 398.00 * 417950 IL TACTICAL OFF ASSN HUS,NEW&GA 127808 3112 PROF TRAINING 75.00 *TOTAL VENDOR IL TACTICAL OFF ASS 75.00 * 433300 INTOXIMETERS, INC. 352108 127650 3351 SUPPLIES DETENTIO 302.10 *TOTAL VENDOR INTOXIMETERS, INC. 302.10 * 482300 KALE UNIFORMS, INC. 605920 127736 3115 CLOTHING ALLOW 3.00 *TOTAL VENDOR KALE UNIFORMS, INC. 3.00 * 506000 KUSTOM SIGNALS, INC 456099 127651 4116 PATROL EQUIP 94.00 *TOTAL VENDOR KUSTOM SIGNALS, INC 94.00 * Date: 02/02/12 11:33 Village of Buffalo Grove Page: 13 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND -ISSUED 512250 LAKE CO CHIEF OF POL ASSN BALIN/SZOS 127735 3113 DUES & MEMBER 50.00 *TOTAL VENDOR LAKE CO CHIEF OF PO 50.00 * 527336 LOGSDON OFFICE SUPPLY 392934I 127653 3347 SUPPLIES RECORDS 333.03 MULTIPLE 127738 3347 SUPPLIES RECORDS 130.10 *TOTAL VENDOR LOGSDON OFFICE SUPP 463.13 * 545875 M & A PARTS, INC. 12507 127739 4335 OPER EQUIP PATROL 240.00 *TOTAL VENDOR M & A PARTS, INC. 240.00 * 611775 NORTHEAST WISC. TECH COL SFT0005712 127663 3112 PROF TRAINING 175.00 *TOTAL VENDOR NORTHEAST WISC. TEC 175.00 * 611781 NORTH IL POLICE ALARM SYS 8102 127751 4949 NIPAS 400.00 8103 127752 4949 NIPAS 3,300.00 8104 127750 4949 NIPAS 130.00 *TOTAL VENDOR NORTH IL POLICE ALA 3,830.00 * 612000 N W UNIVERSITY 28355 127755 3112 PROF TRAINING 2,100.00 *TOTAL VENDOR N W UNIVERSITY 2,100.00 * 612100 N W CENTRAL DISPATCH SYS 7682 127664 4914 NORTHWEST CENTR D 24,663.41 *TOTAL VENDOR N W CENTRAL DISPATC 24,663.41 * 696084 PET SUPPLIES "PLUS" 604 127665 3343 SUPPLIES PATROL 26.98 *TOTAL VENDOR PET SUPPLIES "PLUS" 26.98 * 729210 QUARTERMASTER P671465001 127806 3115 CLOTHING ALLOW 207.98 *TOTAL VENDOR QUARTERMASTER 207.98 * 780011 SENTRY SECURITY FASTENERS 55348 127670 3351 SUPPLIES DETENTIO 70.28 *TOTAL VENDOR SENTRY SECURITY FAS 70.28 * Date: 02/02/12 11:33 Village of Buffalo Grove User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION 818210 STREICHER'S I900375 127805 4952 POLICE GRANT CHAR *TOTAL VENDOR STREICHER'S 881029 UNIFORMITY INC 203165 127676 3115 CLOTHING ALLOW 203291 127675 3115 CLOTHING ALLOW 202317 127773 3115 CLOTHING ALLOW 203074 127674 3115 CLOTHING ALLOW 203051 127677 3115 CLOTHING ALLOW *TOTAL VENDOR UNIFORMITY INC 881411 UPS FREIGHT R6W487022 127678 4118 STAFF EQUIP *TOTAL VENDOR UPS FREIGHT 903250 VILLAGE OF BUFFALO P. D. 1/26/2012 127596 3345 SUPP FOSG PER D A 1/26/2012 127596 4935 SUPP FOSG PER D A 1/26/2012 127596 3214 SUPP FOSG PER D A *TOTAL VENDOR VILLAGE OF BUFFALO 903455 VERIZON WIRELESS 2685004045 127628 3211 PHONE 2683671096 127627 3211 PHONE *TOTAL VENDOR VERIZON WIRELESS **TOTAL POLICE SERVICES Page: 14 EXP AMOUNT HAND -ISSUED 1,185.00 1,185.00 106.65 107.55 94.23 80.95 131.60 520.98 14.26 14.26 36.00 85.50 75.00 196.50 1,620.52 43.01 1,663.53 38,197.03 Date: 02/02/12 11:33 Village of Buffalo Grove Page: 15 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000010 DEPT NO. 000441 BUILDING & ZONING VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND -ISSUED 396256 IKON 86303812 127576 4111 DEPT EQUIP 144.00 *TOTAL VENDOR IKON 144.00 * 417502 IL ASSN OF CODE ENFORCE MEM 2012 127577 3113 DUES & MEMBER 25.00 *TOTAL VENDOR IL ASSN OF CODE ENF 25.00 * 417866 IL PLUMBING INSPECT ASSN MEM 2012 127579 3113 DUES & MEMBER 60.00 *TOTAL VENDOR IL PLUMBING INSPECT 60.00 * 611781 NORTH IL POLICE ALARM SYS 8104 127750 4949 NIPAS 675.00 *TOTAL VENDOR NORTH IL POLICE ALA 675.00 * 785250 BRIAN SHEEHAN ICC ENERGY 127833 3214 PER DIEM ALLOW 108.46 *TOTAL VENDOR BRIAN SHEEHAN 108.46 * 842000 THOMPSON ELEVATOR INSP. 120295 127608 4913 CONSULT FEES OTHE 43.00 120206 127609 4913 CONSULT FEES OTHE 80.00 120310 127610 4913 CONSULT FEES OTHE 80.00 *TOTAL VENDOR THOMPSON ELEVATOR I 203.00 903220 VILLAGE OF BUFFALO GROVE 1/27/2012 127666 3112 PT ACE OS DUES TR 34.00 1/27/2012 127666 3213 PT ACE OS DUES TR 41.00 1/27/2012 127666 3112 PT ACE OS DUES TR 20.00 1/27/2012 127666 3112 PT ACE OS DUES TR 15.00 *TOTAL VENDOR VILLAGE OF BUFFALO 110.00 **TOTAL BUILDING & ZONING 1,325.46 Date: 02/02/12 11:33 Village of Buffalo Grove Page: 16 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000010 DEPT NO. 000445 ENGINEERING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION 36710 AMER PUBLIC WORKS ASSN. 1/10 2012 127556 3113 DUES & MEMBER *TOTAL VENDOR AMER PUBLIC WORKS A 50760 ARAMARK UNIFORM SERVICES 1/26/2012 127558 3115 CLOTHING RENT ALL 2/l/2012 127728 3115 CLOTH ALLOW UNIFO *TOTAL VENDOR ARAMARK UNIFORM SER 160360 CROWN TROPHY 619918 127569 4935 ALL OTHER EXPENSE *TOTAL VENDOR CROWN TROPHY 795300 THE SIDWELL COMPANY 87231 127604 3218 SUB PUB *TOTAL VENDOR THE SIDWELL COMPANY EXP AMOUNT HAND -ISSUED 276.00 276.00 2.24 2.24 4.48 54.00 54.00 100.00 100.00 **TOTAL ENGINEERING SERVICES 434.48 Date: 02/02/12 11:33 Village of Buffalo Grove Page: 17 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND -ISSUED 32250 ALDRIDGE ELECTRIC,INC. 65303 127814 3913 STREET LIGHTS 1,965.78 *TOTAL VENDOR ALDRIDGE ELECTRIC,I 1,965.78 * 32250 ALDRIDGE ELECTRIC,INC. 65304 127815 3913 STREET LIGHTS 3,923.00 65302 127813 3913 STREET LIGHTS 3,265.38 *TOTAL VENDOR ALDRIDGE ELECTRIC,I 7,188.38 * 36710 AMER PUBLIC WORKS ASSN. 1/10 2012 127556 3113 DUES & MEMBER 138.00 *TOTAL VENDOR AMER PUBLIC WORKS A 138.00 * 50760 ARAMARK UNIFORM SERVICES 2/l/2012 127728 3114 CLOTH ALLOW UNIFO 86.40 2/l/2012 127728 3114 CLOTH ALLOW UNIFO 86.40 *TOTAL VENDOR ARAMARK UNIFORM SER 172.80 * 159838 CRYSTAL MANAGEMENT & 20239 127730 3216 MAINT CONTRACT 170.00 *TOTAL VENDOR CRYSTAL MANAGEMENT 170.00 * 256255 EXELON ENERGY 2753063 127820 3812 GAS FAC 702.42 2753062 127819 3812 GAS FAC 860.78 2753061 127818 3812 GAS FAC 2,280.86 *TOTAL VENDOR EXELON ENERGY 3,844.06 * 612020 NICOR 1/13 25170 127749 3826 GAS ST LIGHT 392.93 *TOTAL VENDOR NICOR 392.93 * 696092 NORTH SHORE GAS #3520 1/16-3520 127624 3812 GAS FAC 68.23 *TOTAL VENDOR NORTH SHORE GAS #35 68.23 * 719450 PRO SAFETY, INC. MULTIPLE 127551 3115 CLOTHING ALLOW 204.91 *TOTAL VENDOR PRO SAFETY, INC. 204.91 * 842011 TIGER DIRECT.COM MULTIPLE 127606 3250 SUPPLIES ALL OTHE 47.03 *TOTAL VENDOR TIGER DIRECT.COM 47.03 * Date: 02/02/12 11:33 Village of Buffalo Grove User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION 903220 VILLAGE OF BUFFALO GROVE 1/27/2012 127666 3112 PT ACE OS DUES TR *TOTAL VENDOR VILLAGE OF BUFFALO 917660 WAREHOUSE DIRECT 14302400 127611 3240 OFFICE SUPPLIES *TOTAL VENDOR WAREHOUSE DIRECT 988700 ZIMMERMAN HARDWARE 2/l/2012 127766 3250 SM EQUIP & TOOLS 2/l/12 138 127775 3250 SUPPLIES ALL OTHE *TOTAL VENDOR ZIMMERMAN HARDWARE **TOTAL BUILDING SERVICES Page: 18 EXP AMOUNT HAND -ISSUED 12.25 12.25 10.92 10.92 76.13 214.36 290.49 14,505.78 Date: 02/02/12 11:33 Village of Buffalo Grove Page: 19 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND -ISSUED 36710 AMER PUBLIC WORKS ASSN. 1/10 2012 127556 3113 DUES & MEMBER 69.00 *TOTAL VENDOR AMER PUBLIC WORKS A 69.00 50760 ARAMARK UNIFORM SERVICES 1/26/2012 127558 3114 CLOTHING RENT ALL 24.56 2/l/2012 127728 3114 CLOTH ALLOW UNIFO 24.56 1/26/2012 127558 3114 CLOTHING RENT ALL 24.56 *TOTAL VENDOR ARAMARK UNIFORM SER 73.68 153600 CONSERV FARM SUPPLY 1532136 127525 3250 SUPPLIES ALL OTHE 38.67 *TOTAL VENDOR CONSERV FARM SUPPLY 38.67 154420 COOK CO. TREASURER 20114 127621 3216 MAINT CONTRACT 2,385.25 *TOTAL VENDOR COOK CO. TREASURER 2,385.25 351821 HEALY ASPHALT CO LLC 31838MB 127575 3912 STREETS & HIGHWAY 567.04 *TOTAL VENDOR HEALY ASPHALT CO LL 567.04 418820 STATE TREASURER/I.D.O.T 38396 127528 3216 MAINT CONTRACT 9,936.00 *TOTAL VENDOR STATE TREASURER/I.D 9,936.00 419023 OCE IMAGISTICS INC. 732201399 127592 3216 MAINT CONTRACT 805.18 *TOTAL VENDOR OCE IMAGISTICS INC. 805.18 * 696101 NORTH SUBURABAN 9087 127550 3912 STREETS & HIGHWAY 67,500.00 9089 127782 3911 SIDE/CURB/BIKE 42,953.74 *TOTAL VENDOR NORTH SUBURABAN 110,453.74 * 719450 PRO SAFETY, INC. MULTIPLE 127551 3115 CLOTHING ALLOW 105.51 *TOTAL VENDOR PRO SAFETY, INC. 105.51 * 917660 WAREHOUSE DIRECT 14302400 127611 3240 OFFICE SUPPLIES 10.92 *TOTAL VENDOR WAREHOUSE DIRECT 10.92 * Date: 02/02/12 11:33 Village of Buffalo Grove Page: 20 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION 970255 ZARNOTH BRUSH WORKS, INC 0137112 127613 4111 DEPT EQUIP *TOTAL VENDOR ZARNOTH BRUSH WORKS EXP AMOUNT HAND -ISSUED 438.00 438.00 **TOTAL STREET OPERATIONS 124,882.99 Date: 02/02/12 11:33 Village of Buffalo Grove User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000010 DEPT NO. 000462 PUB WRKS ADM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION 36710 AMER PUBLIC WORKS ASSN. 1/10 2012 127556 3113 DUES & MEMBER *TOTAL VENDOR AMER PUBLIC WORKS A 419023 OCE IMAGISTICS INC. 732201438 127591 4313 OFFICE EQUIP *TOTAL VENDOR OCE IMAGISTICS INC. 527336 LOGSDON OFFICE SUPPLY 393562I 127811 3240 OFFICE SUPPLIES *TOTAL VENDOR LOGSDON OFFICE SUPP 687707 PADDOCK PUBLICATIONS 12/18-2/11 127595 3218 SUB PUB *TOTAL VENDOR PADDOCK PUBLICATION 795526 SIR -SPEEDY 27498 127605 3240 OFFICE SUPPLIES *TOTAL VENDOR SIR -SPEEDY 903527 VITAL IMAGE MANAGEMENT 2986 127629 4313 OFFICE EQUIP *TOTAL VENDOR VITAL IMAGE MANAGEM 917660 WAREHOUSE DIRECT MULTIPLE 127812 4111 OFFICE SUPP DEPT MULTIPLE 127812 3240 OFFICE SUPP DEPT *TOTAL VENDOR WAREHOUSE DIRECT **TOTAL PUB WRKS ADM Page: 21 EXP AMOUNT HAND -ISSUED 138.00 138.00 156.35 156.35 19.61 19.61 53.00 53.00 173.67 173.67 437.32 437.32 203.44 94.38 297.82 1,275.77 Date: 02/02/12 11:33 Village of Buffalo Grove User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000010 DEPT NO. 000463 FORESTRY VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION 36710 AMER PUBLIC WORKS ASSN. 1/10 2012 127556 3113 DUES & MEMBER *TOTAL VENDOR AMER PUBLIC WORKS A 50760 ARAMARK UNIFORM SERVICES 1/26/2012 127558 3114 CLOTHING RENT ALL 2/l/2012 127728 3114 CLOTH ALLOW UNIFO *TOTAL VENDOR ARAMARK UNIFORM SER 51210 ARLINGTON POWER EQUIP 498715 127561 3824 SMALL EQUIP & TOO MULTIPLE 127562 3250 SUPPLIES ALL OTHE *TOTAL VENDOR ARLINGTON POWER EQU 153600 CONSERV FARM SUPPLY 1534208 127568 3823 CHEM & FERT *TOTAL VENDOR CONSERV FARM SUPPLY 719450 PRO SAFETY, INC. MULTIPLE 127551 3115 CLOTHING ALLOW *TOTAL VENDOR PRO SAFETY, INC. 757015 PETER ROSENBERG STEEL TOE 127626 3115 CLOTHING ALLOW *TOTAL VENDOR PETER ROSENBERG 903455 VERIZON WIRELESS 2690509409 127763 3211 PHONE *TOTAL VENDOR VERIZON WIRELESS 917660 WAREHOUSE DIRECT 14302400 127611 3240 OFFICE SUPPLIES *TOTAL VENDOR WAREHOUSE DIRECT **TOTAL FORESTRY Page: 22 EXP AMOUNT HAND -ISSUED 276.00 276.00 41.94 41.94 83.88 219.98 125.67 345.65 358.04 358.04 480.01 480.01 100.00 100.00 38.01 38.01 10.92 10.92 1, 692.51 Date: 02/02/12 11:33 Village of Buffalo Grove Page: 23 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND -ISSUED 9425 ADVANCE 24 HR PLOW PARTS 23547 127555 4213 AUTO PARTS 285.00 *TOTAL VENDOR ADVANCE 24 HR PLOW 285.00 * 36710 AMER PUBLIC WORKS ASSN. 1/10 2012 127556 3113 DUES & MEMBER 138.00 *TOTAL VENDOR AMER PUBLIC WORKS A 138.00 * 50760 ARAMARK UNIFORM SERVICES 2/l/2012 127728 3114 CLOTH ALLOW UNIFO 58.38 1/26/2012 127558 3114 CLOTHING RENT ALL 58.38 *TOTAL VENDOR ARAMARK UNIFORM SER 116.76 * 51150 ARLINGTON HEIGHTS FORD 583769 127559 4213 AUTO PARTS 22.80 C60211 127560 4218 CONTRACT AUTO SER 95.00 *TOTAL VENDOR ARLINGTON HEIGHTS F 117.80 * 51210 ARLINGTON POWER EQUIP 500286 127635 4213 AUTO PARTS 35.19 500213 127634 4213 AUTO PARTS 41.31 *TOTAL VENDOR ARLINGTON POWER EQU 76.50 * 57102 ATLAS TOYOTA MATERIAL Q01958 127563 4213 AUTO PARTS 123.64 *TOTAL VENDOR ATLAS TOYOTA MATERI 123.64 * 124281 CARQUEST AUTO PARTS 1/30/2012 127638 4213 AUTO PARTS SUP AL 858.10 1/30/2012 127638 3250 AUTO PARTS SUP AL 30.40 *TOTAL VENDOR CARQUEST AUTO PARTS 888.50 * 124410 CATCHING FLUIDPOWER 5713563 127640 4213 AUTO PARTS 81.94 *TOTAL VENDOR CATCHING FLUIDPOWER 81.94 * 139074 CHICAGO INT'L TRUCK 12005348 127566 4213 AUTO PARTS 40.98 12005666 127642 4213 AUTO PARTS 76.48 12005472 127564 4213 AUTO PARTS 394.90 MULTIPLE 127565 4213 AUTO PARTS 781.64 12005513 127643 4213 AUTO PARTS 55.90 *TOTAL VENDOR CHICAGO INT'L TRUCK 1,349.90 Date: 02/02/12 11:33 Village of Buffalo Grove Page: 24 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND -ISSUED 204600 EL-COR INDUSTRIES, INC 62679 127571 4213 AUTO PARTS SUPP A 147.83 62790 127573 4213 AUTO PARTS 32.94 62679 127571 3250 AUTO PARTS SUPP A 6.78 62672 127572 3250 SUPPLIES ALL OTHE 344.61 *TOTAL VENDOR EL-COR INDUSTRIES, 532.16 * 284555 FLINK COMPANY 41047 127574 4213 AUTO PARTS 1,246.30 *TOTAL VENDOR FLINK COMPANY 1,246.30 * 418970 IL STATE TOLLWAY AUTH G11406525 127529 4218 CONTRACT AUTO SER 98.90 *TOTAL VENDOR IL STATE TOLLWAY AU 98.90 * 518239 LEE AUTO ARLINGTON HTS 1/30/2012 127652 3250 AUTO PARTS SUPP A 2.09 1/30/2012 127652 4213 AUTO PARTS SUPP A 742.01 *TOTAL VENDOR LEE AUTO ARLINGTON 744.10 * 529000 LUND INDUSTRIES, INC. 69662 127655 4213 AUTO PARTS 29.00 *TOTAL VENDOR LUND INDUSTRIES, IN 29.00 * 562190 MC MASTER-CARR SUPPLY CO. 15418722 127657 3824 SMALL EQUIP & TOO 162.35 MULTIPLE 127583 4213 AUTO PARTS 61.74 16043878 127825 3824 SM EQUIP & TOOLS 31.00 *TOTAL VENDOR MC MASTER-CARR SUPP 255.09 * 570144 MIDAS AUTO SERVICE EXPERT 0138629 127658 4218 CONTRACT AUTO SER 1,033.15 *TOTAL VENDOR MIDAS AUTO SERVICE 1,033.15 * 708705 PIRTEK HOSES & ASSEMBLIES 51582203.0 127667 4213 AUTO PARTS 171.59 *TOTAL VENDOR PIRTEK HOSES & ASSE 171.59 * 719450 PRO SAFETY, INC. MULTIPLE 127551 3115 CLOTHING ALLOW 223.26 *TOTAL VENDOR PRO SAFETY, INC. 223.26 * Date: 02/02/12 11:33 Village of Buffalo Grove Page: 25 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND -ISSUED 735170 RAYMAR HYDRAULIC REPAIR 798 127668 4213 AUTO PARTS 266.32 *TOTAL VENDOR RAYMAR HYDRAULIC RE 266.32 * 756501 ROOT SPRING SCRAPER CO. 72696 127669 4213 AUTO PARTS 571.38 *TOTAL VENDOR ROOT SPRING SCRAPER 571.38 * 799135 R. G. SMITH EQUIP CO 116136 127600 4213 AUTO PARTS 155.93 *TOTAL VENDOR R. G. SMITH EQUIP C 155.93 * 856105 DOMINICK TUNZI STEEL TOE 127762 3115 CLOTHING ALLOW 100.00 *TOTAL VENDOR DOMINICK TUNZI 100.00 * 917660 WAREHOUSE DIRECT 14302400 127611 3240 OFFICE SUPPLIES 10.92 *TOTAL VENDOR WAREHOUSE DIRECT 10.92 * 917667 WARREN OIL CO. INC. I0702999 127612 4211 GASOLINE 24,990.25 *TOTAL VENDOR WARREN OIL CO. INC. 24,990.25 * 988700 ZIMMERMAN HARDWARE 2/l/2012 1 127824 3250 AP SAO SM EQ 4.49 2/l/2012 127766 4213 SM EQUIP & TOOLS 9.74 2/l/2012 127766 3250 SM EQUIP & TOOLS 8.98 2/l/2012 1 127824 4213 AP SAO SM EQ 10.96 2/l/2012 1 127824 3824 AP SAO SM EQ 22.46 2/l/2012 127766 3250 SM EQUIP & TOOLS 6.18 *TOTAL VENDOR ZIMMERMAN HARDWARE 62.81 **TOTAL CENTRAL GARAGE 33,669.20 Date: 02/02/12 11:33 Village of Buffalo Grove Page: 26 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000010 DEPT NO. 000466 DRAINAGE SYSTEM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION 36710 AMER PUBLIC WORKS ASSN. 1/10 2012 127556 3113 DUES & MEMBER *TOTAL VENDOR AMER PUBLIC WORKS A 36861 AMERICAN UNDERGROUND, INC 7306 127557 4611 BUILDING IMPROVE *TOTAL VENDOR AMERICAN UNDERGROUN 50760 ARAMARK UNIFORM SERVICES 1/26/2012 127558 3114 CLOTHING RENT ALL 2/l/2012 127728 3114 CLOTH ALLOW UNIFO 1/26/2012 127558 3114 CLOTHING RENT ALL *TOTAL VENDOR ARAMARK UNIFORM SER 917660 WAREHOUSE DIRECT 14302400 127611 3240 OFFICE SUPPLIES *TOTAL VENDOR WAREHOUSE DIRECT EXP AMOUNT HAND -ISSUED 69.00 69.00 2,065.00 2,065.00 7.54 7.54 7.54 22.62 11.71 11.71 **TOTAL DRAINAGE SYSTEM 2,168.33 Date: 02/02/12 11:33 Village of Buffalo Grove Page: 27 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000010 DEPT NO. 000471 ESDA VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION 807994 SPRINT 169562812 1-26/16956 127758 3211 PHONE *TOTAL VENDOR SPRINT 169562812 903455 VERIZON WIRELESS 2690509409 127763 3211 PHONE *TOTAL VENDOR VERIZON WIRELESS EXP AMOUNT HAND -ISSUED 54.98 54.98 30.45 30.45 **TOTAL ESDA 85.43 Date: 02/02/12 11:33 Village of Buffalo Grove User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000010 DEPT NO. 000481 TRANSFER NON-OPER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION 903200 VILLAGE OF BUFFALO GROVE NOV LIA 20 127784 4815 TRANS MOTOR FUEL *TOTAL VENDOR VILLAGE OF BUFFALO **TOTAL TRANSFER NON-OPER ***TOTAL CORPORATE FUND Page: 28 EXP AMOUNT HAND -ISSUED 53,593.80 53,593.80 53,593.80 656,445.69 5,430.69 Date: 02/02/12 11:33 Village of Buffalo Grove Page: 29 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000014 DEPT NO. 000503 SPEC REVENUE -PARKING LOT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION 570142 MIDAMERICAN ENERGY CO. 1/6 257135 127545 3811 ELECTRIC FAC *TOTAL VENDOR MIDAMERICAN ENERGY 696091 NORTH SHORE GAS #6135 1/13-6135 127549 3812 GAS FAC *TOTAL VENDOR NORTH SHORE GAS #61 **TOTAL SPEC REVENUE -PARKING LOT ***TOTAL PARKING LOT FUND EXP AMOUNT HAND -ISSUED 1,575.80 1,575.80 255.13 255.13 1,830.93 1,830.93 Date: 02/02/12 11:33 Village of Buffalo Grove User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000020 DEPT NO. 000504 SPEC REVENUE-MFT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION 83450 BAXTER & WOODMAN, INC 0160630 127620 4511 STREET MAINT CONS *TOTAL VENDOR BAXTER & WOODMAN, I 83450 BAXTER & WOODMAN, INC 0160632 127636 4511 STREET MAINT CONS *TOTAL VENDOR BAXTER & WOODMAN, I **TOTAL SPEC REVENUE-MFT ***TOTAL MOTOR FUEL TAX FUND Page: 30 EXP AMOUNT HAND -ISSUED 1,667.50 1,667.50 1,499.52 1,499.52 3,167.02 3,167.02 Date: 02/02/12 11:33 Village of Buffalo Grove User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000021 DEPT NO. 000511 CAP PROD -FACILITIES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION 83450 BAXTER & WOODMAN, INC 0160631 127619 4695 RAUPP BLVD BRIDGE *TOTAL VENDOR BAXTER & WOODMAN, I **TOTAL CAP PROD -FACILITIES ***TOTAL CAP PROD -FACILITIES Page: 31 EXP AMOUNT HAND -ISSUED 4,133.85 4,133.85 4,133.85 4,133.85 Date: 02/02/12 11:33 Village of Buffalo Grove User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000041 DEPT NO. 000241 POLICE PENSION REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION 890159 ROSS VALSTYN 1/19/2012 127679 1296 PENSION WITHHELD *TOTAL VENDOR ROSS VALSTYN **TOTAL POLICE PENSION REVENUE ***TOTAL POLICE PENSION FUND Page: 32 EXP AMOUNT HAND -ISSUED 181.47 181.47 181.47 181.47 Date: 02/02/12 11:33 Village of Buffalo Grove User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000049 DEPT NO. 000539 HEALTH INSURANCE EXPENSE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION 189718 DISCOVERY BENEFITS 286076 127834 3122 CLAIM PAYMENTS *TOTAL VENDOR DISCOVERY BENEFITS **TOTAL HEALTH INSURANCE EXPENSE ***TOTAL HEALTH INSURANCE RESERVE Page: 33 EXP AMOUNT HAND -ISSUED 520.50 520.50 520.50 520.50 Date: 02/02/12 11:33 Village of Buffalo Grove Page: 34 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000051 DEPT NO. 000251 WATER REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION 99998 SRINIVA NUNNGONDA 550000017 127625 1201 SALES OF WATER 290047303 127548 1201 SALES OF WATER 580001122 127552 1201 SALES OF WATER *TOTAL VENDOR -> ONE-TIME VENDORS EXP AMOUNT HAND -ISSUED 184.87 1,551.87 247.20 1,983.94 **TOTAL WATER REVENUE 1,983.94 Date: 02/02/12 11:33 Village of Buffalo Grove Page: 35 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND -ISSUED 9449 AECOM, INC. 6014792917 127617 4412 SYSTEM IMPROVE 687.36 *TOTAL VENDOR AECOM, INC. 687.36 * 9449 AECOM, INC. 6014792917 127617 4412 SYSTEM IMPROVE 17,191.09 *TOTAL VENDOR AECOM, INC. 17,191.09 * 36710 AMER PUBLIC WORKS ASSN. 1/10 2012 127556 3113 DUES & MEMBER 138.00 *TOTAL VENDOR AMER PUBLIC WORKS A 138.00 * 50760 ARAMARK UNIFORM SERVICES 2/l/2012 127728 3114 CLOTH ALLOW UNIFO 42.42 2/l/2012 127728 3114 CLOTH ALLOW UNIFO 42.47 2/l/2012 127728 3114 CLOTH ALLOW UNIFO 42.47 *TOTAL VENDOR ARAMARK UNIFORM SER 127.36 * 60715 AUTOMATION DIRECT 3926353 127522 4412 SYSTEM IMPROVE 1,112.00 *TOTAL VENDOR AUTOMATION DIRECT 1,112.00 * 83450 BAXTER & WOODMAN, INC 0160633 127523 4412 SYSTEM IMPROVE 2,375.00 *TOTAL VENDOR BAXTER & WOODMAN, I 2,375.00 * 192710 JOHN DUCKWALL ST TOES 20 127810 3115 CLOTHING ALLOW 100.00 *TOTAL VENDOR JOHN DUCKWALL 100.00 * 256255 EXELON ENERGY 2753064 127822 3812 GAS FAC 1,287.23 2753067 127817 3812 GAS FAC 179.21 2753066 127821 3812 GAS FAC 127.62 *TOTAL VENDOR EXELON ENERGY 1,594.06 * 422505 INTERSTATE BATTERY SYS 024860 127823 4412 SYSTEM IMPROVE 24.95 *TOTAL VENDOR INTERSTATE BATTERY 24.95 * 545876 M POWER TECHNOLOGIES INC 1717 127584 4412 SYSTEM IMPROVE 3,000.00 *TOTAL VENDOR M POWER TECHNOLOGIE 3,000.00 * Date: 02/02/12 11:33 Village of Buffalo Grove Page: 36 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION 570131 MID AMERICAN WATER OF 407055W 127772 4016 HYDRANTS & VALVES *TOTAL VENDOR MID AMERICAN WATER 570142 MIDAMERICAN ENERGY CO. 1/9 255501 127531 3814 ELECTRIC WATER & 1/9 255507 127532 3814 ELECTRIC WATER & 1/9 255508 127534 3814 ELECTRIC WATER & 1/9 257145 127535 3814 ELECTRIC WATER & 1/9 255500 127546 3814 ELECTRIC WATER & 1/10 25715 127533 3814 ELECTRIC WATER & *TOTAL VENDOR MIDAMERICAN ENERGY 611915 NO SUB WATER WORKS ASSOC 4MEMBERS 2 127662 3113 DUES & MEMBER *TOTAL VENDOR NO SUB WATER WORKS EXP AMOUNT HAND -ISSUED 89.00 89.00 3,061.00 1,171.63 7,355.71 162.57 3,551.33 260.03 15,562.27 75.00 75.00 620240 N W WATER COMMISSION PALQTRLY2/ 127754 4722 NW WATER COMM & D 88,032.60 PALQTRLY2/ 127754 4924 NW WATER COMM & D 272,883.40 *TOTAL VENDOR N W WATER COMMISSIO 360,916.00 719450 PRO SAFETY, INC. MULTIPLE 127551 3115 CLOTHING ALLOW 275.75 *TOTAL VENDOR PRO SAFETY, INC. 275.75 * 842011 TIGER DIRECT.COM F849029801 127761 3250 SUPPLIES ALL OTHE 33.87 *TOTAL VENDOR TIGER DIRECT.COM 33.87 * 888690 USA BLUE BOOK 568384 127826 3824 SM EQUIP & TOOLS 56.93 *TOTAL VENDOR USA BLUE BOOK 56.93 * 903100 VILLAGE OF BUFFALO GROVE 1/29/2012 127764 3125 EMP-ER CONT PENSI 6,009.90 *TOTAL VENDOR VILLAGE OF BUFFALO 6,009.90 * 917660 WAREHOUSE DIRECT 14302400 127611 3240 OFFICE SUPPLIES 11.71 14160370 127765 3250 SUPPLIES ALL OTHE 8.12 13100030 127780 3250 SUPPLIES ALL OTHE 30.61 *TOTAL VENDOR WAREHOUSE DIRECT 50.44 Date: 02/02/12 11:33 Village of Buffalo Grove Page: 37 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION 988700 ZIMMERMAN HARDWARE 1619 -1440 127828 3250 SUPPLIES ALL OTHE *TOTAL VENDOR ZIMMERMAN HARDWARE EXP AMOUNT HAND -ISSUED 18.86 18.86 **TOTAL WATER OPERATIONS 409,437.84 Date: 02/02/12 11:33 Village of Buffalo Grove Page: 38 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000051 DEPT NO. 000542 SEWER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION 50760 ARAMARK UNIFORM SERVICES 1/26/2012 127558 3114 CLOTHING RENT ALL *TOTAL VENDOR ARAMARK UNIFORM SER 50760 ARAMARK UNIFORM SERVICES 2/l/2012 127728 3114 CLOTH ALLOW UNIFO 1/26/2012 127558 3114 CLOTHING RENT ALL *TOTAL VENDOR ARAMARK UNIFORM SER 468230 JULIE, INC 20120193 127580 3216 MAINT CONTRACT *TOTAL VENDOR JULIE, INC EXP AMOUNT HAND -ISSUED 16.14 16.14 16.14 16.14 32.28 1,871.36 1,871.36 512500 LAKE CO PUBLIC WORKS DEPT OCT/NOV 20 127530 3818 LAKE COUNTY TAP O 10,200.00 NOV-DEC 12 127781 3819 LAKE CO TREATMENT 345,512.00 *TOTAL VENDOR LAKE CO PUBLIC WORK 355,712.00 570142 MIDAMERICAN ENERGY CO. 1/9 257138 127542 3814 ELECTRIC WATER & 414.32 1/9 257139 127541 3814 ELECTRIC WATER & 397.98 1/9 257140 127540 3814 ELECTRIC WATER & 362.51 1/9 257143 127537 3814 ELECTRIC WATER & 214.66 1/9 257141 127539 3814 ELECTRIC WATER & 210.14 1/9 257142 127538 3814 ELECTRIC WATER & 347.15 1/18-25718 127816 3814 ELECTRIC WATER & 233.79 1/9 257144 127536 3814 ELECTRIC WATER & 231.76 1/9 257136 127544 3814 ELECTRIC WATER & 482.81 1/9 257137 127543 3814 ELECTRIC WATER & 132.91 *TOTAL VENDOR MIDAMERICAN ENERGY 3,028.03 * 719450 PRO SAFETY, INC. MULTIPLE 127551 3115 CLOTHING ALLOW 100.01 *TOTAL VENDOR PRO SAFETY, INC. 100.01 * 903100 VILLAGE OF BUFFALO GROVE 1/29/2012 127764 3125 EMP-ER CONT PENSI 1,645.06 *TOTAL VENDOR VILLAGE OF BUFFALO 1,645.06 * 917660 WAREHOUSE DIRECT 14302400 127611 3240 OFFICE SUPPLIES 10.93 *TOTAL VENDOR WAREHOUSE DIRECT 10.93 * Date: 02/02/12 11:33 Village of Buffalo Grove User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000051 DEPT NO. 000542 SEWER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION 988700 ZIMMERMAN HARDWARE 2/l/2012 127766 3824 SM EQUIP & TOOLS *TOTAL VENDOR ZIMMERMAN HARDWARE **TOTAL SEWER OPERATIONS ***TOTAL WATER & SEWER FUND Page: 39 EXP AMOUNT HAND -ISSUED 24.29 24.29 362,440.10 773,861.88 Date: 02/02/12 11:33 Village of Buffalo Grove Page: 40 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND -ISSUED 36721 AMERICLEAN 1ST CLASS INC MULTIPLE 127785 3916 BUILD & FAC 80.00 *TOTAL VENDOR AMERICLEAN 1ST CLAS 80.00 * 51210 ARLINGTON POWER EQUIP 500408 127729 4111 DEPT EQUIP 10.99 *TOTAL VENDOR ARLINGTON POWER EQU 10.99 * 82110 BANNER PLUMBING SUPP CO 1676009 127786 4111 DEPT EQUIP 197.88 *TOTAL VENDOR BANNER PLUMBING SUP 197.88 * 256255 EXELON ENERGY 2753068 127793 3812 GAS FAC 601.87 2753065 127792 3812 GAS FAC 226.15 *TOTAL VENDOR EXELON ENERGY 828.02 * 325965 GREAT GREEN FEES.COM BGGC 2012 127732 3391 ADVERT & PROMO 2,125.00 *TOTAL VENDOR GREAT GREEN FEES.CO 2,125.00 * 417720 IL DEPT OF REVENUE DEC 2012 127776 3395 STATE SALES TAX 655.50 *TOTAL VENDOR IL DEPT OF REVENUE 655.50 * 468270 J.W. TURF, INC 766513 127734 4111 DEPT EQUIP 408.36 *TOTAL VENDOR J.W. TURF, INC 408.36 * 527336 LOGSDON OFFICE SUPPLY 393220 127796 3240 OFFICE SUPPLIES 18.79 *TOTAL VENDOR LOGSDON OFFICE SUPP 18.79 * 551557 MDA 77469 127798 3370 MERCH PURCH 673.90 *TOTAL VENDOR MDA 673.90 * 567900 MEIER BROTHERS TIRE SUPP 183907 127740 4111 DEPT EQUIP 204.11 *TOTAL VENDOR MEIER BROTHERS TIRE 204.11 * 568032 MENARD'S 19606 127742 3260 SUPPLIES GOLF COU 6.99 *TOTAL VENDOR MENARD'S 6.99 * Date: 02/02/12 11:33 Village of Buffalo Grove User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION 568035 MENARDS LONG GROVE 65974 127741 3260 SUPPLIES GOLF COU *TOTAL VENDOR MENARDS LONG GROVE 568288 METRO PROF PROD INC 059106 127743 3260 SUPPLIES GOLF COU *TOTAL VENDOR METRO PROF PROD INC 612110 NORTHWEST ELECTRICAL SUPP 17021743 127753 3916 BUILD & FAC *TOTAL VENDOR NORTHWEST ELECTRICA 737241 REINDERS, INC. 136876301 127757 4111 DEPT EQUIP *TOTAL VENDOR REINDERS, INC. 822060 SWID SALES CORP. 25631 127759 4111 DEPT EQUIP *TOTAL VENDOR SWID SALES CORP. 903100 VILLAGE OF BUFFALO GROVE 1/29/2012 127764 3125 EMP-ER CONT PENSI *TOTAL VENDOR VILLAGE OF BUFFALO **TOTAL GOLF OPERATION-BGGC ***TOTAL BUFFALO GROVE GOLF CLUB Page: 41 EXP AMOUNT HAND -ISSUED 66.94 66.94 460.79 460.79 92.89 92.89 303.58 303.58 332.26 332.26 2,566.18 2,566.18 9,032.18 9,032.18 Date: 02/02/12 11:33 Village of Buffalo Grove Page: 42 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND -ISSUED 32147 AKT-1 INDUSTRIES, INC 14701 127726 3260 SUPPLIES GOLF COU 196.65 *TOTAL VENDOR AKT-1 INDUSTRIES, I 196.65 * 325965 GREAT GREEN FEES.COM ABR GC 201 127733 3391 ADVERT & PROMO 2,125.00 *TOTAL VENDOR GREAT GREEN FEES.CO 2,125.00 * 417720 IL DEPT OF REVENUE DEC 2012 127776 3395 STATE SALES TAX 11.50 *TOTAL VENDOR IL DEPT OF REVENUE 11.50 * 422120 INDUSTRIAL ARTS 1597 127795 4111 DEPT EQUIP 250.00 *TOTAL VENDOR INDUSTRIAL ARTS 250.00 * 468270 J.W. TURF, INC 765734 127770 4111 DEPT EQUIP 20.30 *TOTAL VENDOR J.W. TURF, INC 20.30 * 546826 MARQUETTE BANK 1/10 58 127582 3392 GPS EXPENSES 4,478.83 2/10 59 127581 3392 GPS EXPENSES 4,478.83 *TOTAL VENDOR MARQUETTE BANK 8,957.66 * 562138 MCI COMM SERV 1/17-3P939 127797 3211 PHONE 35.10 *TOTAL VENDOR MCI COMM SERV 35.10 * 570142 MIDAMERICAN ENERGY CO. 12/6-25550 127771 3811 ELECTRIC FAC 3,303.42 *TOTAL VENDOR MIDAMERICAN ENERGY 3,303.42 * 612110 NORTHWEST ELECTRICAL SUPP MULTIPLE 127802 4111 DEPT EQUIP 116.54 *TOTAL VENDOR NORTHWEST ELECTRICA 116.54 * 696094 NORTH SHORE GAS #9957 12/14-9957 127800 3812 GAS FAC 1,539.69 *TOTAL VENDOR NORTH SHORE GAS #99 1,539.69 * 696096 NORTH SHORE GAS #3816 1/16-3816 127801 3812 GAS FAC 508.90 *TOTAL VENDOR NORTH SHORE GAS #38 508.90 * Date: 02/02/12 11:33 Village of Buffalo Grove User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION 842007 THYBONY 248628 127760 3260 SUPPLIES GOLF COU *TOTAL VENDOR THYBONY 903100 VILLAGE OF BUFFALO GROVE 1/29/2012 127764 3125 EMP-ER CONT PENSI *TOTAL VENDOR VILLAGE OF BUFFALO 903445 VILLAGE PROFILE 12/20 BG C 127774 3391 ADVERT & PROMO *TOTAL VENDOR VILLAGE PROFILE **TOTAL GOLF OPERATIONS-AGC ***TOTAL ARBORETUM GOLF CLUB FUND Page: 43 EXP AMOUNT HAND -ISSUED 22.60 22.60 2,905.64 2,905.64 1,995.00 1,995.00 21,988.00 21,988.00 Date: 02/02/12 11:33 Village of Buffalo Grove User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000059 DEPT NO. 000550 REFUSE SERVICE OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION 821400 WELLS FARGO BANK, NA 4141 127553 4922 SWANCC USER FEES *TOTAL VENDOR WELLS FARGO BANK, N **TOTAL REFUSE SERVICE OPERATIONS ***TOTAL REFUSE SERVICE FUND Page: 44 EXP AMOUNT HAND -ISSUED 61,646.30 61,646.30 61,646.30 61,646.30 Date: 02/02/12 11:33 Village of Buffalo Grove Page: 45 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 02/06/12 FUND NO. 000059 DEPT NO. 000550 REFUSE SERVICE OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND -ISSUED ****TOTAL BILLS 1,532,807.82 5,430.69 MANAGEMENT REPORT JANUARY 2012 ACTIVITIES Public Works Monthly Activities • Monthly Water Pumping Report • Central Garage Fleet Cost Report • Snow & Ice Summary 2. Community Development Report • Engineering Services Monthly Report • Public Utilities Construction Report Dane C. Bragg Village Manager PUBLIC WORKS DEPARTMENT OPERATIONS DIVISION January-12 WATER PUMPAGE REPORT (month) TOTAL THIS PERIOD FISCAL YEAR TO DATE LOCATION CURRENT LAST YEAR CURRENT LAST YEAR Well/Pumping Station #1 345 So. Arlington Heights Rd. Well Pumpage (mil.gal.) 0.000 0.000 0.000 0.000 Lake Water Pumpage (mil.gal.) 2ZO-6 6.297 9.706 6.297 TOTAL PUMPAGE 9.706 6.297 9.706 6.297 Well/Pumping Station #2 525 No. Arlington Heights Rd. Well Pumpage (mil.gal.) 0.000 0.000 0.000 0.000 Lake Water Pumpage (mil.gal.) 20.794 44.080 20.794 44.080 TOTAL PUMPAGE (mil.gal.) 20.794 44.080 20.794 44.080 Well/Pumping Station #6 120 Horatio Blvd. Well Pumpage (mil.gal.) 0.000 0.000 0.000 0.000 Lake Water Pumpage (mil.gal.) 32.063 20.585 a-06j 20.585 TOTAL PUMPAGE (mil.gal.) 32.063 20.585 32.063 20.585 Pumping Station #7 401 LaSallle Ln. Lake Water Pumpage (mil.gal.) 32.434 47.336 32.434 47.336 TOTAL PUMPAGE (mil.gai.) 32.434 47.336 32.434 47.336 Total Well Pumpage (mil.gal) 0.000 0.000 0.000 0.000 Total Lake Water Pumpage (mil.gal.) 94.997 118.298 94.997 118.298 TOTAL GALLONS PUMPED (mil.gal.) 94.997 118.298 94.997 118.298 AVERAGE DAILY USAGE (mgd) 3.064 3.816 3.064 3.816 Comments Submitted by: Reviewed by: K:/watedreport/monthy/pumpage 2010 Water Secfi n Supervisor perm endent P blic Works Utilities VILLAGE OF BUFFALO GROVE OPERATIONS DIVISION WATER AND SEWER SECTION January-12 WATER DAILY PUMPAGE SUMMARY LOG (mgd) Date ISouthwest lNorthwest ISouth North JDAILY Well #1 lWell #2 eil #6 Res. #7 OTAL 01 /01 /12 0.283 0.610 0.962 0.940 2.796 01/02/12 0.356 0.700 1.012 1.265 3.333 01/03/12 0.310 0.679 1.069 1.136 3.194 01/04/12 0.305 0.767 1,053 1.063 3.188 01/05/12 0.303 0.567 1.033 0.985 2.888 01/06/12 0.288 0.667 1.036 0.954 2.945 01/07/12 0.327 0.639 0.975 1.121 3.062 01/08/12 0.366 0.687 1.001 1.267 3.321 01 /09112 0.319 0.772 1.052 1.002i 3.145 01/10/12 0.305 0.577 1,026 0.975 2.883 01/11/12 0.297 0.621 1.035 0.905 2.858 01/12/12 0.301 0.835 1.049 1.000 3.185 01 /13/12 0.300 0.629 1.077 1,110 3.116 01/14/12 0.336 0.621 1.039 1.163 3,159 01/16/12 0.338 0.655 1.013 1.187 3.193 01/16/12 0.298 0,671 1.051 1.160 3.180 01/17/12 0.301 0.644 1.052 1.014 3.011 01/18/12 0.306 0.699 1.051 0.972 3.028 01/19/12 0.318 0.701 1.062 1.045 3.126 01 /20112 0.309 0.677 1.069 1.087 3.142 01 /21112 0.351 0.666 1.032 1.099 3.148 01/22/12 0.349 0.675 1.000 1.209 3.233 01/23/12 0.320 0.682 1.060 1.011 3.073 01/24/12 0.311 0.710 1.067 0.911 2.999 01/25/12 0.312 0.708 1.041 0.957 3.018 01/26/12 0.298 0.599 1.028 0.850 2.775 01/27/12 0.295 0.657 1.043 0,890 2.885 01/28/12 0.309 0.708 1.017 1.108 3.142 01/29/12 0.278 0.708 1.003 1.259 3.248 01/30/12 0.316 0.663 1.033 0.975 2.987 01/31/12 0.301 0.600 1.022 0,814 2.737 TOTAL 9.706 20,794 32.0631 32,4341 94.997 RAIN GAUGE Village of Buffalo Grove Public Works Department Central Garage Section Fleet Cost Detail This Fiscal Year This Fiscal Year Current Period Year -To -Date January 2012 Last Fiscal Year Last Fiscal Year Current Period Year -To -Date Usage - MileslHours 90,910.0 90,910.0 92,276.0 92,276.0 Fuel - Gasoline Gallons 6,362.8 6,362.8 6,166.1 6,166.1 Fuel - Diesel Gallons 6,568.9 6,568.9 6,275.4 6,275.4 Fuel Usage-MPGIMPH 7.0 7.0 7.4 7.4 En-Oil-Usage/Qt. 0.0 0.0 0.0 0.0 2nd-OikUsage/Qt. 0.0 0.0 0.0 0,0 Road Calls 1.0 1.0 0.0 0.0 # Repairs 738.0 738.0 820.0 820.0 Shop Hours 698.0 698.0 696.0 696.0 Down Hours 2,364.0 2,364.0 3,528.0 3,528.0 3 cost INk $ Cost ile Cost Mile Cos ile 4211- Gasoline 18,340.69 0.202 18,340.7 0.202 15,940.6 0.077 15,940.6 0.077 4212 - Diesel 20,367.49 0.224 20,367.5 0.224 18,159.3 0.047 18,159.3 0.047 4215 -Add Eng-Oil 0.00 0.000 0.0 0.000 0.00 0.000 0.0 0.000 4215 - Add 2nd-Oil 0.00 0.000 0.0 0.000 0.00 0,000 0.0 0.000 4213 - Shop Parts 16,038.63 0.176 16,038.6 0.176 9,577.3 0.071 9,577.3 0.071 4214 - Shop Labor 41,857.21 0,460 41,857.2 0.460 39,440.8 0.175 39,440.8 0.175 4218 -Outside Repair 3,665.23 0.040 3,665.2 0.040 2,888.2 0.357 2,888.2 0.357 TOTAL 100,289.25 1.103 100,269.26 1.103 86,006.15 0.932 86,006.15 0.932 Submitted by: _ -1-;2',e� Fleet Manager Reviewed by: _ k P Depbty Director of P blic W rks T 4no-%9am9e%rep0rt Vn0nthMy4mwend11 8 8 8S88S88S88ti8e888�p8�88S888S� Soo 4 aotlSoo gl 6 rieriecceeer�0000^n8'0000000cgoo �Lai O� O� o�rn SC'i .^a 8$$g 8881 aF M coo 7 � N � N W 000 IO m U bl S o y pp pp pp pm pp pp �� pp OGOGG4 QJ P oocoo� o ¢ V Q = 2 y SSS $met' S Q S g y SHS$$S $I o 000�cdo M �� x n� x $8 o � S S U yy w8� 'gym o w [7 W gnn.-eaei w w 4 3 m m 2 a U w U ei is p N eh { to W '-' � � Q 8SSQ Nm�o 8 8 e8 M � 88R$S8� S CG�ifiGC Z ,lJ� q NANT' n w ' 4� O V U Q eJ m � O CCCC1111 m CI �c m � ~ w G 40 ) Y ow V o S8 8$8 $ N y 4 A8 (V N O 4N �V Y ° S y 88 8$p to $88588 �i Y]� �° e Y eG yi 7 nOSg00 T 'O T K W o K S S SSSS S S SS S FinB$$$8� o go � apgpJ 000do gas V C7 YtpP�p� N � CY C1 V pm d 8 8 H 8 p' pry 8 $ S Hm pNY po O H 0 0 0 6 O ~CO Z P nliN of ry m qO CC�nCG V �Z egi mn w = i i6 MR OR. N pppp pp O mN O 0 0 pp 4f1 A c N$ c O m m $8gS8881 i2 c c d a o Y U 0- vi r ' � 7 t�1 o �i ZZ GG Ij ❑ a O ppNN pp O S O O O pp N N N N N N N �Y3 F LL y 7 aa Q TN �i �i � v �i z m W ❑ 0 0 0 0 4 O?n�Qu�oSnmmTTTnT .- v cTcppT�T�T .- i+l �'+[ N N N N N H N �V �n n pmjs�j�Q' F 5at =O-�i�SeG tll ENGINEERING SERVICES MONTHLY REPORT JANUARY 2012 Waterbury Place Work continues on punch list items. Plaza Verde Retail Water and sanitary construction begins. Pace Bus Lot Work continues on bus shelter and lighting. �l Richard K. Kuenkler, P.E. Village Engineer Kevin J. Hehir Engineering Technician KJH/Jan12