2012-06-11 - Village Board Committee of the Whole - Agenda Packet Meeting of the Village of Buffalo Grove Fifty Raupp Blvd
Buffalo Grove, I L 60089-2100
Board of Trustees Phone:847-459-2500
Committee of the Whole
June 11, 2012 at 6:00 PM
1. Welcome
2. Discussion
A. Strategic Planning [GO TO]
3. Executive Session
4. Adjournment
The Village of Buffalo Grove,in compliance with the Americans with Disabilities Act,requests that persons with disabilities, who require certain
accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact
the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons.
Strategic Planning 2-A
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Recommendation of Action
Staff recommends
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Budget Impact Fund/Account Budget Notes
Overview
Attached please find a staff report which includes the purpose and outline for the strategic plan session which
will be held with the Village Board on this date. Mr. Craig Rapp, consultant representing the Northern
Illinois University Center for Governmental Studies,will lead the strategic plan session.
Attachments
Trustee Liaison Staff Contact
Village Manager Ghida Neukirch,Office of Village Manager
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STRATEGIC PLANNING AGENDA
Monday, June 11, 2012
6:00 pm, dinner
6:15 pm, program
WHO: Village President, Board of Trustees, Village Clerk
Dane Bragg, Ghida Neukirch, Art Malinowski, Leisa Niemotka
Craig Rapp, NIU Center for Governmental Studies, Strategic Planning Consultant
AGENDA:
• Project Background & Status Report
• Review Strategies and Definitions
• Establish Priorities for each Strategy based on initial draft language identified
• Discuss next steps which will include metrics for each priority and Key Performance Indicators
• Adjourn
1. SERVICE OPTIMIZATION
Definition:
Based on needs and expectations of our community and prioritization of core services, provide optimal
service by supporting an adaptive and efficient work force.
Priorities:
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4,."Te"p4."ctafi1T`ns T°S1Ythe coIITlli-nL11111111ty,
2. ORGANIZATIONAL CULTURE
Definition:
Create and maintain an environment that engages and empowers all employees in the mission of the
Village and encourages the development of human and intellectual capital.
Priorities:
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I"lifT`SII"IInafi1T`n to ifl1 4'."II"T1pITSy4."es, and VT,"011-k Il-C) Ips as necessary,
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ii-espT`SIinds to 4'."IirnpITSy4."e II14."eds and for IIT1rrT?e"111rnLl1rn 4'."1Y1YIIT 114'."II"cy,
3, Estab|ish a techno|ogy D|an and schedu|e to guide the ongoing deve|opment and
evo|ution oftechno|()gy in su�D�X)rt (A the ViUage mission and department strategic directions, Ensure
thattechno|ogy resources are secure and used vvise|y and effective|y,
4, Provide on-going training and Drofessiona| deve|opment to emp|oyees in an effort to opfiimize skiU
deve|opment and operatingefficienciesresu|tinginorganizationa| financia| gain,
3. COMMUNITY ENHANCEMENT
Definition:
Maintain and enhance the quality of life in the community through on-going assessment, public and private
partnerships, and by leveraging resources to meet community objectives. Create an inviting environment
for doing business in the community through targeted communication and marketing methods, consistent
with the needs and values of the Village.
Prior/ties:
1, Reduce commercia|, industria| and office vacancies through an aggressive business retention and
attraction Drogram,
2, Estab|ishtargeted incentive Drogramsfor deve|opment and redeve|opment o�D�X)rtunitiesto meet the
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3, |nnpro�,fe the �U|age^s vveb sfte to pr�ifi<ie concise an<i comprehensive information re|ating to the
'11/U|ages3|an <Ieve|mpnnent, redeve|mpnnentan<irevievvprocess,
4. REVENUE GROWTH
Definition:
Maintain a positive financial position with a long term perspective by diversifying revenue sources, aligning
fee and fine structures toadequately reflect service demands, reducing the Village's reliance on property
and state shared taxes, and ensuring revenues fund services and infrastructure needs.
Prior/ties:
1, EnsureEnterpriseFunds MIT se|fsustainingthroughacomprehensivefisca| managementD|an,
2, Ensurethe'ihiU age's fee an<i :inestructureiscomparab|etoregiona| marketrates,
3, Revievvadditiona| revenuesources and exp|oreDartnerships and otheroD�Dortu III itiestogrovvrevenue,
Definition:
Assess and maintain reliable and high quality infrastructure which includes Village buildings, streets
utilities, information assets fleet, and other assets necessary for maintaining service levels. Plan for the
financial resources necessary to maintain current infrastructure, upgrade for efficiency or enhanced
capabilities, and planning for the infrastructure needs of the community.
Prior/ties:
1, Ensure the ViUage^s uti|ityand infrastructure is maintained and Drovidedforto meet future demands,
2, Estab|ish a Techno|ogy Nan to enhance communication vvith the Alb|ic and ensure maximum
techno|ogica| efficienciesvvithinthe organization,