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2012-06-18 - Village Board Regular Meeting - Agenda Packet
r - L VILLAGE OF Fifty Raupp Blvd Meeting of the Village of Buffalo Grove Buffalo Grove, IL 60089-2100 ' ajPGrour Board of Trustees Phone:847-459-2500 �► Regular Meeting June 18, 2012 at 7:30 PM 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Minutes A. Minutes of the June 4, 2012 Village Board Meeting B. Minutes of the June 11, 2012 Committee of the Whole Village Board Meeting 5. Approval of Warrant A. Presentation and Reading of Warrant #1191 6. Village President's Report A. Resolution No. 2012- : A Resolution Expressing Support for the Illinois Route 53 Corridor Tollway Improvements 7. Village Manager's Report A. Police Status MDT, CAD and Radio program updates B. Police Chief Challenge C. Monthly Management Report - May 2012 8. Special Business 9. Reports from the Trustees 10. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. (Attached). Consent Agenda: Ordinances and Resolutions Village Board of Trustees-Agenda Page 1 A. Resolution No. 2012- : A Resolution Declaring Official Intent Regarding Certain Capital Expenditures to be Reimbursed From Proceeds of an Obligation (Trustee Berman) SUMMARY: It is necessary for the Village to pass a resolution that would authorize the Village to reimburse itself for expenditures related to the 2012 Village wide Contractual Street Maintenance Program — Phase 2 (bid authorization award June 6, 2012) and the Parkway Tree Program (Expenditures authorized June 6, 2012) that are made in advance of a debt issue.Passage of this resolution does not grant authority to issue debt. Separate ordinances authorizing the issuance of debt will occur in July. B. Resolution No. 2012- : A Resolution Approving an Agreement to Provide Professional Engineering Constructions Services for the Old Treatment Plant and Cambridge on the Lake Lift Station Rehabilitation (Trustee Stein) SUMMARY: A Waiver of Bids and Approval is recommended to authorize execution of a professional service engineering agreement for Construction Engineering for the Old Treatment Plant and Cambridge on the Lake Lift Station Rehabilitation. Consent Agenda: Unfinished Business C.Amended 2012 Tree Growing Contract (Trustee Stein) SUMMARY: Staff recommends that the Village President and Board of Trustees authorize staff to amend the 2012 Tree Growing Contract for Contract Time, Prevailing Wage Requirements, and Bonding Requirements. Consent Agenda: New Business D.Approval of Supplemental Watermain Easement Plat: Plaza Verde Retail (Trustee Stein) SUMMARY: Approval of the Watermain Easement is recommended. 11. Ordinances and Resolutions A. Ordinance No. 2012- : An Ordinance Amending Section 13.04.190 and 13.04.290 of Title 13 of the Village of Buffalo Grove Municipal Code (Trustee Berman) 12. Unfinished Business 13. New Business A. Plan Commission Referral: Amendment of the Planned Unit Development, 1177 Lake Cook Road, construction of a freestanding facility east of PNC Bank for Burdeen's Jewelry (Trustee Sussman) B. Appeal of the Zoning Board of Appeals decision to Deny the request made by Culver's of Buffalo Grove, 450 McHenry Road - Zoning Ordinance, Section 17.44.060.E.6, pertaining to Signs (Trustee Ottenheimer) 14. Questions from the Audience Village Board of Trustees-Agenda Page 2 Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 15. Executive Session A. Personnel: Section 2(c)(1) of the Illinois Open Meetings Act 16. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons. Village Board of Trustees-Agenda Page 3 Meeting of the Village of Buffalo Grove Fifty Raupp Blvd � Buffalo Grove, I L 60089-2100 Board of Trustees Phone:847-459-2500 Regular Meeting June 18, 2012 at 7:30 PM 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Minutes A. Minutes of the June 4, 2012 Village Board Meeting [GO TO] B. Minutes of the June 11, 2012 Committee of the Whole Village Board Meeting [GO TO] 5. Approval of Warrant A. Presentation and Reading of Warrant#1191 [GO TO] 6. Village President's Report A. Resolution No. 2012- : A Resolution Expressing Support for the Illinois Route 53 Corridor Tollway Improvements [GO TO] 7. Village Manager's Report A. Police Status MDT, CAD and Radio program updates [GO TO] B. Police Chief Challenge [GO TO] C. Monthly Management Report- May 2012 [GO TO] 8. Special Business 9. Reports from the Trustees 10. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. Consent Agenda: Ordinances and Resolutions A. Resolution No. 2012- : A Resolution Declaring Official Intent Regarding Certain Capital Expenditures to be Reimbursed From Proceeds of an Obligation (Trustee Berman) SUMMARY: It is necessary for the Village to pass a resolution that would authorize the Village to reimburse itself for expenditures related to the 2012 Village wide Contractual Street Maintenance Program— Phase 2 (bid authorization award June 6, 2012) and the Parkway Tree Program (Expenditures authorized June 6, 2012) that are made in advance of a debt issue.Passage of this resolution does not grant authority to issue debt. Separate ordinances authorizing the issuance of debt will occur in July. [GO TO] B. Resolution No. 2012- : A Resolution Approving an Agreement to Provide Professional Engineering Constructions Services for the Old Treatment Plant and Cambridge on the Lake Lift Station Rehabilitation (Trustee Stein) SUMMARY: A Waiver of Bids and Approval is recommended to authorize execution of a professional service engineering agreement for Construction Engineering for the Old Treatment Plant and Cambridge on the Lake Lift Station Rehabilitation. [GO TO] Consent Agenda: Unfinished Business C. Amended 2012 Tree Growing Contract (Trustee Stein) SUMMARY: Staff recommends that the Village President and Board of Trustees authorize staff to amend the 2012 Tree Growing Contract for Contract Time, Prevailing Wage Requirements, and Bonding Requirements. [GO TO] Consent Agenda: New Business D. Approval of Supplemental Watermain Easement Plat: Plaza Verde Retail (Trustee Stein) SUMMARY: Approval of the Watermain Easement is recommended. [GO TO] 11. Ordinances and Resolutions A. Ordinance No. 2012- : An Ordinance Amending Section 13.04.190 and 13.04.290 of Title 13 of the Village of Buffalo Grove Municipal Code (Trustee Berman) [GO TO] 12. Unfinished Business 13. New Business A. Plan Commission Referral: Amendment of the Planned Unit Development, 1177 Lake Cook Road, construction of a freestanding facility east of PNC Bank for Burdeen's Jewelry (Trustee Sussman) [GO TO] B. Appeal of the Zoning Board of Appeals decision to Deny the request made by Culver's of Buffalo Grove, 450 McHenry Road -Zoning Ordinance, Section 17.44.060.E.6, pertaining to Signs (Trustee Ottenheimer) [GO 14. Questions from the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 15. Executive Session A. Personnel: Section 2(c)(1)of the Illinois Open Meetings Act 16. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove,in compliance with the Americans with Disabilities Act,requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons. Minutes of the June 4, 2012 Village Board Meeting 4-A Overview Approval is recommended. Attachments Trustee Liaison Staff Contact Clerk Sirabian Jane L Olson,Finance&GS .....M.on.da...........June J. 8 u. ....1.. ...... .0.1..2........................................................................................................................A.............pprova.L..of...M..n.utes...._...Ite.m.......4._A........................................................................................................... Y> 2 12640 06/04/2012 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,DUNE 4,2012 CALL TO ORDER President Braiman called the meeting to order at 7:35 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,Terson, Stein and Ottenheimer. Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney; Ghida Neukirch,Deputy Village Manager; Scott Anderson,Director of Finance;Art Malinowski,Director of Human Resources; Gregory Boysen,Director of Public Works;Rick Kuhl,Deputy Director of Public Works;Mike Skibbe,Civil Engineer;Brian Sheehan,Deputy Building Commissioner—Operations; Carmen Molinaro,Director of Golf Operation;Joe Bridges,Golf Professional;Geoff Tollfeson,Golf Professional;Fire Chief Vavra;Deputy Fire Chief Ciecko; and Police Chief Balinski. APPROVAL OF MINUTES Moved by Sussman,seconded by Berman,to approve the minutes of the May 21,2012 Regular Meeting. Upon roll,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. WARRANT#1190 Mr.Anderson read Warrant#1190. Moved by Ottenheimer,seconded by Stein,to approve Warrant#1190 in the amount of$1,525,278.04,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. VILLAGE PRESIDENT'S REPORT President Braiman reported that the business license issued to Sun Spa Corporation has been revoked,and the establishment will cease operations in the Village. FIRE DEPARTMENT COMMENDATIONS Chief Vavra reviewed the scenario that took place on April 18,2012 when Buffalo Grove and Long Grove Fire Departments were dispatched to a medical call for a 33-year old man who had passed out. This call was an excellent example of the incredible skill of the paramedics,and a great example of the cooperation of the crews and the success of the total EMS system. The entire system worked well and allowed Matt Rapaport to be in attendance tonight. Mr.Rapaport extended his appreciation and thanks to each of the responders who worked to save his life. 12641 06/04/2012 Chief Vavra and Mr.Rapaport presented Company Citations to: Lieutenant Brian Beck,FF/PM Clark Pound, FF/PM Rich Schiradelly,FF/PM Chad McCormick,FF/PM John Jason,FF/PM Scott Wood,FF/PM Katie Hayes,FF/PM Brian Niminski; and Paramedic Student Greg Hanik. President Braiman also thanked both of the Departments and noted how proud the Buffalo Grove is of our Fire Department. VILLAGE MANAGER'S REPORT Mr.Molinaro introduced a Golf Marketing Plan Update on how the marketing plan and marketing ideas that were presented to the Board in December are going for the first five months of the year. Mr.Tollefson and Mr. Bridges reviewed how the marketing programs have worked at each of the courses. Mr.Molinaro then summarized the plans,and also thanked the staffs at both courses for their hard work in keeping the courses in excellent condition,after which he answered questions from the Board. Mrs.Neukirch presented a status report on the Strategic Plan Initiative,details of which are contained in the Village Board Meeting Agenda Item Overview that she prepared. Mr.Bragg thanked everyone involved in developing this plan. Chief Vavra presented a status report on EMS Response Times,Costs and Public Education Efforts,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. In answer to a question from Lisa Stone,resident,Chief Vavra reviewed the procedure for dispatching incoming 9-1-1 calls. TRUSTEE REPORTS Trustee Trilling noted that the public is invited to the Village's Annual Stormwater Management Program Public Information and Input Meeting to be held at Village Hall on Thursday,June 21,2012. The purpose of the meeting is to provide an overview of Buffalo Grove's stormwater management program. An overview of the"Aptakisic Creek Maintenance Plan"prepared by Baxter and Woodman Consulting Engineers will be presented at this meeting. Trustee Trilling reported that the Buffalo Grove Environmental Action Team and the Village of Buffalo Grove invite everyone to the 0 annual Green Fair to be held on June 24,2012 at Rylko Park. Complete information on this event may be found at www.vbg.org . Trustee Stein reported on the upcoming Farmer's Market which will return on June 17,2012 and continue every Sunday morning through October 7,2012. Trustee Terson thanked the Blood Donor Commission and those who donated at the Village Blood Drive held this past Saturday for a very successful drive. Trustee Berman urged residents to participate in the American Cancer Society's Relay for Life on Friday,June 15,2012 at Stevenson High School and coordinated by students at Buffalo Grove and Stevenson High Schools. It is a fun event as well as an emotional event that benefits an excellent cause dedicated to eradicating cancer. CONSENT AGENDA President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion. It was requested that Item 10. C.be removed from the Consent Agenda. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Ordinance#2012-22—Twin Rinks Ice Pavilion Motion to pass Ordinance#2012-22,approving an amendment to Ordinance#2011-31 for Twin Rinks Ice Pavilion, 1500 Abbott Court. 12642 06/04/2012 Ordinance#2012-23—Hakuva Sushi Motion to pass Ordinance#2012-23,amending Chapter 5.20,Class B Liquor Controls. Resolution#2012-19—Dundee Road Sidewalk/Bikewav Improvement Motion to pass Resolution#2012-19,approving an Agreement to provide Professional Engineering Construction Services for the Dundee Road Sidewalk/Bikeway Improvement. Street Light Maintenance Contract Motion to approve award of bid for 2012 Street Light Maintenance Contract. Moved by Terson,seconded by Berman,to approve the Consent Agenda. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. RESOLUTION#2012-20—COMMONWEALTH EDISON Mr.Bragg reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda item Overview prepared by Mrs.Neukirch. Trustee Berman commented on the reasons behind the proposed resolution dealing with ComEd's Smart Grid proposal. Moved by Berman,seconded by Ottenheimer,to pass Resolution#2012-20,urging the Illinois Commerce Commission to reject Commonwealth Edison Company's proposed Advanced Metering Infrastructure Deployment Plan. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. President Braiman stated that staff and several Board members have had a meeting with Commonwealth Edison regarding last summer's outages,and he suggested that representatives again appear at a Board Meeting to inform the Board and the community what they have been doing and what their plans are moving forward. RESOLUTION#2012-21—RAUPP LIFT STATION Mr.Bragg reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Boysen. Moved by Ottenheimer,seconded by Trilling,to pass Ordinance#2012-21,approving an agreement to provide professional engineering design and bidding services for the Raupp Lift Station rehabilitation. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. 12643 06/04/2012 AMBULANCE PURCHASE Chief Vavra reviewed the proposed purchase. The Chief stated that this is not technically a waiver of bids,as the bid being used is the Northwest Municipal Conference bid. Mr.Bragg stated that the Village has money in reserves for this purchase. Chief Vavra stated that he believes the proposed piece of equipment has all of the amenities needed by the Department. Moved by Sussman,seconded by Trilling,to authorize bid waiver and purchase of ambulance. Upon roll call, Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. 2012 CONTRACTUAL STREET MAINTENANCE Mr.Bragg reviewed the proposal for authorization to bid 2012 Village Wide Contractual Street Maintenance Program—Phase 2,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Kuenkler. Moved by Berman,seconded by Sussman,to approve of authorization to bid 2012 Village Wide Contractual Street Maintenance Program—Phase 2,as outlined in the staff memorandum included in Board packets as Item 13.B. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. 2012 PARKWAY TREE GROWING CONTRACT Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Boysen. Moved by Stein,seconded by Ottenheimer,to authorize bid waiver of purchase for 2012 Parkway Tree Growing Contract. Lisa Stone,resident,commented on the trees that were removed near Aptakisic Creek. Mr.Bragg reviewed the reasons for the bid waiver. AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. RESOLUTION#2012-22—DUNDEE ROAD SIDEWALK/BIKEWAY Moved by Stein,seconded by Berman,to pass Resolution#2012-22,approving an Intergovernmental Agreement Providing for Federal Participation in the Construction of the Dundee Road Sidewalk/Bikeway Improvement. Mr.Boysen reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda Item that he prepared. 12644 06/04/2012 President Braiman confirmed to Lisa Stone,resident,that there are no waterways along the Dundee Road sidewalk/bikeway. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. QUESTIONS FROM THE AUDIENCE President Braiman asked if there were any questions from the audience on items not on tonight's agenda. Lisa Stone,resident,commented on her tenure as an elected official,her comments at the April 2,2012 Village Board Meeting,her coalition,and a wastewater industrial facility. EXECUTIVE SESSION Moved by Trilling,seconded by Berman,to move to Executive Session for the purpose of discussing Personnel, Section 2(c)(1)of the Illinois Open Meetings Act. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried The Board moved to Executive Session from until 9:45 P.M.until 10:33 P.M. ADJOURNMENT Moved by Trilling,seconded by Ottenheimer,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:35 P.M. Janet M. Sirabian, Village Clerk APPROVED BY ME THIS 18'1' DAY OF June 2012 Village President Minutes of the June 11, 2012 Committee of the Whole 4-B Village Board Meeting Attachments M061112-COTW-Strategic Planning.pdf Trustee Liaison Staff Contact Clerk Sirabian Jane L Olson,Finance&GS .....M.on.da...........June J. 8 u. ....1.. ...... .0.1..2........................................................................................................................A.............pprova.L..of...M..n.utes...._...Ite.m.......4._B........................................................................................................... Y> 2 MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE OF BUFFALO GROVE HELD IN THE EOC CONFERENCE ROOM, 50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,JUNE 11,2012 CALL TO ORDER President Braiman called the meeting to order at 6:15 P.M. Roll call indicated the following present: Jeffrey Braiman,Village President; Steve Trilling,Beverly Sussman, Mike Terson,Andy Stein,Les Ottenheimer,Village Trustees. Trustee Berman was absent. Also present were: Dane Bragg,Village Manager; Ghida Neukirch,Deputy Village Manager;Leisa Niemotka, Assistant to the Village Manager; and William Raysa,Village Attorney. Stratesic Plannins Craig Rapp,consultant representing the Northern Illinois University Center for Governmental Studies, summarized the project background as well as a status report. The Board then proceeded as follows: • Review Strategies and Definitions • Establish Priorities for each Strategy based on initial draft language identified • Service Optimization • Organizational Culture • Community Enhancement • Revenue Growth • Infrastructure Sustainability • Discuss next steps,which will include metrics for each priority and Key Performance Indicators ADJOURNMENT Moved by Trilling,seconded by Terson,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried,and the meeting was adjourned at 8:15 P.M. Janet M. Sirabian,Village Clerk APPROVED BY ME THIS 18"' DAY OF June ,2012 Village President Presentation and Reading of Warrant#1191 5-A Overview Approval is recommended. Attachments Trustee Liaison Staff Contact Scott D Anderson,Finance&GS .....M.o�n.d�a...........June J. 8 u. ....1.. ...... .0.1..2........................................................................................................................A.............pprova.L..of..Wa�rra�nt..._...Ite.m....�...�._�........................................................................................................... Y> 2 VILLAGE OF BUFFALO GROVE WARRANT#1191 18-Jun-12 Corporate Fund: Reimbursements & Fund Transfers 491.81 Reserve for Capital Replacement-Autos 87101.00 Reserve for Capital Replacement-MIS 917.27 Revenue Reimbursements 10,895.35 Legislative 825.00 Office of Village Manager 240.00 Management Information Systems 12,432.37 Legal 624.50 Finance & General Services 9,221.07 Human Resources 13,305.12 Fire Services 14,705.49 Police Services 48,816.22 Building & Zoning 383.02 Engineering Services 84.60 Building & Grounds 25,436.59 Street & Bridge Operations 124,760.98 Street & Bridge Administration 345.85 Forestry 460.63 Central Garage 26,898.90 Drainage System 3,510.08 ES DA 52.75 Transfer/Non Operating 0.00 Total 381,508.60 Illinois Municipal Retirement Fund: 0.00 Parking Lot Fund: 4,451.50 Motor Fuel Tax Fund: 46,096.46 School & Park Donations 0.00 Capital Projects-Facilities: 4,078.15 Capital Projects-Streets: 0.00 Health Insurance Expense 0.00 Facilities Development Debt Service Fund: 0.00 Police Pension Fund: 0.00 Fire Pension Fund: 0.00 Retiree Health Savings: 0.00 Water Fund: Reimbursements & Refunds: 159.20 Water Operations 91,934.42 Sewer Operations 314,787.91 Total 406,881.53 Buffalo Grove Golf Fund: Reimbursements & Refunds: 0.00 Golf Operations 25,453.58 Total 25,453.58 Arboretum Golf Fund: Reimbursements 0.00 Golf Operations 42,240.83 Total 42,240.83 Refuse Service Fund: 77,857.08 PAYROLL PERIOD ENDING 6/03/2012 926,002.80 TOTAL WARRANT#1191 1,914,570.53 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President See appendix: Appendix001 - W#1191.pdf Village Board Meeting Agenda Item 6-A ir Monday,June 18, 2012 Resolution No. 2012- : A Resolution Expressing Support for the Illinois Route 53 Corridor Tollway Improvements Trustee Liaison: Type of Item: Resolution Budget Impact: None Department: Office of Village Manager Requested By: Jeff Braiman Entered By: Leisa M Niemotka Additional None Documentation: Overview The Illinois Route 53/120 Blue Ribbon Advisory Council reached consensus and approved its final report recommending the Illinois Tollway move forward with the Illinois Route 53/120 Corridor project in Lake County. The Village of Buffalo Grove strongly supports this recommendation. On Thursday, June 28,the Lake County Tollway Board will consider the Illinois Route 53/120 Blue Ribbon Advisory Council's recommendation to move forward with the Illinois Route 53/120 Corridor project in Lake County. The council's report outlines a project that protects environmental concerns while creating a `modern parkway' envisioned for the region. The recommendations reflect the will of the diverse group of people including local elected officials, transportation and planning agencies and environmental, civic,business and labor representatives. If this project is important to you,please attend the Illinois Tollway Board meeting on June 28 and share your comments. Letters of support can be sent to the Illinois Tollway Board Meeting: Thursday, June 28, 9:00 am Illinois Tollway's Central Administration Building 2700 Ogden Avenue Downers Grove,IL 60515 RESOLUTION NO.2012- A RESOLUTION EXPRESSING SUPPORT FOR THE ILLINOIS ROUTE 53 CORRIDOR TOLLWAY IMPROVEMENTS WHEREAS, inadequate roadways are the leading threat to quality of life and the economic vitality of the Village of Buffalo Grove, Lake County and surrounding collar counties,and WHEREAS, Lake County's antiquated, rural-based network of arterial roads and highways lacks the capacity to serve the current and future traffic demands of our growing region; and WHEREAS, approximately one-third of Lake County's major roadways are now congested and, unless comprehensive transportation infrastructure improvements are completed,nearly two-thirds of all Lake County roads will be heavily congested by the year 2020; and WHEREAS, although a comprehensive solution to Lake County's traffic congestion crisis must include added capacity for local roads, improvements to intersections and traffic control devices, and public transit upgrades, those steps will not be enough to solve the growing problem; and WHEREAS, completion of the Route 53 extension into Lake County is an essential part of any comprehensive plan to meaningfully address Lake County's transportation needs,and WHEREAS, the Illinois Route 53/120 Blue Ribbon Advisory Council recommends moving forward with the Illinois Route 53/120 Corridor project in Lake County. The council's report outlines a project that protects environmental concerns while creating a `modern parkway' envisioned for the region. The recommendations reflect the will of the diverse group of people including local elected officials,transportation and planning agencies and environmental,civic,business and labor representatives; and WHEREAS, the Route 53 extension enjoys overwhelming support from Lake County residents and businesses as demonstrated via the consolidated election held on April 7,2009 when voters supported the extension of Illinois Route 53 at a margin of three to one;or 75%of voters supported the future extension of Illinois Route 53; and WHEREAS,the Village of Buffalo Grove which represents over 44,000 residents,has repeatedly recorded its formal support for the extension of Route 53, including by Resolution 95-27 (April 17, 1995), Resolution 98-26 (July 6, 1998), Resolution 2000-12 (March 6,2000)and Resolution 2009-2 (January 19,2009);Resolution 2010-31 (October 4,2010)and WHEREAS, the Illinois State Toll Highway Authority has identified the extension of Route 53 as a key project to relieve congestion in the region. NOW,THEREFORE,BE IT RESOLVED BY THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE,COOK AND LAKE COUNTIES,ILLINOIS AS FOLLOWS: 1. The Village of Buffalo Grove continues to support the extension of Illinois Route 53 in Lake County, and urges its completion at the earliest possible time. AYES: NAYES: ABSENT: PASSED: 2012.APPROVED: ,2012. APPROVED: Village President ATTEST: Village Clerk Police Status MDT, CAD and Radio program updates 7-A Overview Mobile Data Computers -Panasonic CF-31 Mobile Data Computers were installed in Police vehicles and Fire apparatus on April 23 and April 24. The installation process went smoothly with no unforeseen problems being encountered. The switch over was a demonstration of exceptional teamwork undertaken by staff, eliminating the need to hire an outside vendor to complete the installations. Computer Aided Dispatch (CAD) - The CAD GoLive occurred on April 24. A variety of problems were immediately identified and the system was taken out of service for several days. On April 27,the system was brought back on line. A number of technical and training issues persisted for several weeks during the switch over. The police department acted as a clearing house for a number of updates and changes designed to enhance system functionality. At this time,the system is generally working as expected. Bugs continue to occur and are being addressed as they are identified. Some higher level software features have yet to be activated due to the number of technical issues that have been previously identified. Decisions made by staff, including the replacement of our Mobile Data Computers as approved by the Village Board prior to the CAD release, have allowed the Department to stay well ahead of other Northwest Central Dispatch agencies. Radio System - The subscriber radios and accessories have been ordered. Motorola will be providing a ship date as soon as it is available. Northwest Central Dispatch is working with individual agencies on the template designs for Fire, Police and Public Works radios and will be scheduling a planning meeting with Chicago Communications to discuss programming the radios. Northwest Central Dispatch continues to prepare the 10 sites for the installation of the system equipment. The microwave radios have been installed at four planned sites, including the Vernon Tower site located within the Village. System implementation is anticipated during the fourth quarter of 2012. Attachments Trustee Liaison Staff Contact Roy H Bethge, Monday, June 18, 2012 Village Managers Report -Item : 7-A Police Chief Challenge 7-B Overview Deputy Chief Husak will be providing a brief presentation about the Illinois Traffic Safety Chief s Challenge. The Chief s Challenge is a statewide contest held in April where participating agencies submit a lengthy application that documents the previous year's efforts in conducting traffic safety programs. The challenge is based on a set of criteria that judges each department in the area of: Policy&Guidelines, Training, Incentive and Recognition, Public Information&Education, Enforcement Activity,Effectiveness of Efforts. Attachments Trustee Liaison Staff Contact Steven D Husak, Monday, June 18, 2012 Village Managers Report -Item : 7-13 Monthly Management Report- May 2012 7-C Overview The Monthly Management Report is available at www.vbg.org. Attachments Mgt Report June 18 2012.pdf Trustee Liaison Staff Contact Dane C Bragg,Office of Village Manager Monday, June 18, 2012 Village Managers Report -Item : 7-C MANAGEMENT REPORT MAY ACTIVITIES 1. Public Safety Report • Police Dept. Activities (April) • Fire Dept. Activities 2. Public Works Monthly Activities • Monthly Water Pumping Report • Central Garage Fleet Cost Report • Weiland Rd/Prairies Rd Corridor & Weiland Rd (Lk Ck Rd to Rte 22) Phase I Engineering Study Project Status Report 3. Community Development Report • Compilation of Permit Activity • Certificates of Occupancy • Public Safety Activity Report • Engineering Services Monthly Report • Public Utilities Construction Report Dane C. Bragg Village Manager BUFFALO GROVE POLICE DEPARTMENT APRIL 2012 - MONTHLY REPORT Calendar Year-to-Date ' • 2012 2011 1 2010 1 2009 1 2008 Homicide 0 0 0 0 0 0 0 Forcible Rape/Agg. Criminal Sexual Assault 0 0 0 0 0 0 0 Criminal Sexual Assault 0 0 0 0 2 0 2 Robbery 0 0 1 1 0 0 4 Aggavated Battery 0 1 4 2 1 1 1 2 0 Aggavated Assault 0 0 0 2 1 0 1 9 0 Burglary 4 5 13 20 15 22 18 Burglary Auto 2 11 14 38 32 45 54 Theft 22 17 66 54 51 78 93 Auto Theft 0 2 0 4 2 1 1 Arson 0 0 0 0 0 0 0 Calendar Year-to-Date • ' • MT577 2012 2011 1 2010 1 2009 1 2008 Part I Crimes 28 36 -22% 98 121 103 149 173 Part II Offenses 82 98 -16% 357 367 445 511 473 Part III Codes 1047 1081 -3% 4180 4359 4438 4868 5393 Incidents 1157 1215 -5% 4624 4843 4968 5530 6021 Calendar Year-to-Date • » " ' • ' • %+I- 2012 2011 2010 2009 2008 IPart I Crimes 8 5 60% 3$ 20 26 28 27 II Offenses 55 6 817% 236 177 311 319 285 III Codes 2 3 -33% 24 9 10 24 10 ic 681 1035 -34% 3584 3772 4515 5375 5178 Ordinance 301 115 162% 1021 510 713 1241 1432 MANPOWER ANALYSIS-PATROL DIVISION i 7Part 28 3 Total dedicated hours: 1020 (formulated) 82 1.5 Total Manhours: 4362 7' 952 0.5 Undedicated Dedicated Ratio Accidents 95 1.5 3342 divided by 1020 3.28:1 Traffic 681 0.25 Ordinance 301 0.08 MANPOWER ANALYSIS-PATROL DIVISION Part 1 36 3 Part 11 98 1.5 Total dedicated hours: 1153(formulated) Part III7' 992 0.5 Total Manhours: 5347 Accidents 89 1.5 Undedicated Dedicated Ratio Traffic 1035 0.25 4194 divided by 1153 3.64:1 Ordinance 115 0.08 All data is reported with the resources available through the new Records Management System. Reporting functions are a work in progress. Inconsistencies are expected and will be addressed. BUFFALO GROVE FIRE DEPARTMENT TOTAL CALLS PER MONTH 2012 450 400 350 300 250 200 150 100 50 0 5 BUFFALO GROVE FIRE DEPARTMENT MAY 2012 TYPE OF CALLS 300 250 200 150 100 50 0 FAR El Cj °a° °a Cc �\��°a PAPS O°�e \01 A p tx o`^° Cj°� 0aot a� G BUFFALO GROVE FIRE DEPARTMENT MAY 2012 BY District 160 140 120 180 40 20 0 rp ree P BUFFALO GROVE FIRE DEPARTMENT FIRE/ EMS, MAY 2012 140 120 100 80 60 40 ®FIRE 20 RL ®EMS 0 5 `1 `5 5 11 " ��`G� O` O O` O`5 O no P�� PUBLIC WORKS DEPARTMENT OPERATIONS DIVISION May-12 WATER PUMPAGE REPORT (month) TOTAL THIS PERIOD FISCAL YEAR TO DATE LOCATION CURRENT LAST YEAR CURRENT LAST YEAR Well/Pumping Station#1 345 So.Arlington Heights Rd. Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.000 Lake Water Pumpage(mil.gal.) 16.828 3.582 56.397 27.616 TOTAL PUMPAGE 16.828 3.582 56.397 27.616 WeIIlPumping Station#2 525 No.Arlington Heights Rd. Well Pumpage(mil.gal.) 0.215 0.000 0.215 0.000 Lake Water Pumpage(mil.gal) 21.925 42.634 101.939 20B.Oa6 TOTAL PUMPAGE(mil.gal.) 22.140 42.634 102.154 206.036 Well/Pumping Station#6 120 Horatio Blvd. Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.000 Lake Water Pumpage(mil.gal.) 40.245 28.519 166.891 112.676 TOTAL PUMPAGE(mil.gal.) 40.245 28.519 166.891 112.676 Pumping Station#7 401 LaSallle Ln. Lake Water Pumpage(mil.gal.) 47.725 46.308 167.985 214.646 TOTAL PUMPAGE(mil.gal.) 47.725 46.308 167.985 214.646 Total Well Pumpage(mil.gal.) 0.215 0.000 0.215 0.000 Total Lake Water Pumpage(mil.gal.) 126.723 121.043 493.212 560.974 TOTAL GALLONS PUMPED(mil.gal.) 126.938 121.043 493.427 560.974 AVERAGE DAILY USAGE(mgd) 4.088 3.905 3.268 3.691 Comments Submitted by: a er Section Su rvisor Re%Aewed by: aa0p / ~ Tperintendent Pu is Works Utilities K:Avaterlreportlmonthylpumpage 2010 VILLAGE OF BUFFALO GROVE OPERATIONS DIVISION WATER AND SEWER SECTION May-12 WATER DAILY PUMPAGE SUMMARY LOG (mgd) Date ISouthwest lNorthwest ISouth North JDAILY RAIN Well#1 ell#2 lWell#6 Res.#7 ITOTAL GAUGE 05/01/12 0.433 0.580 1.091 1.201 3.305 0.040 05/02/12 0.428 0.688 1.072 1.182 3.370 0.000 05/03/12 0.463 0.779 1.040 1.300 3.582 0.000 05/04/12 0.422 0.644 1.071 1.189 3.326 0.290 05/05/12 0.388 0.597 1.154 1.012 3.161 0.010 05/06/12 0.440 0.629 1.149 1.189 3.407 0.420 05/07/12 0.620 0.091 1.116 1.485 3.312 0.150 05/08/12 0.547 0.182 1.620 1.072 3.421 0.010 05/09/12 0.529 0.214 1.687 1.024 3.454 0.010 05/10/12 0.525 0.239 1.707 1.058 3.529 0.000 05/11/12 0.439 0.643 1.684 0.848 3.614 0.000 05/12/12 0.436 0.665 1.176 1.138 3.415 0.000 05/13/12 0.519 0.708 1.171 1.421 3.819 0.000 05/14/12 0.450 0.720i 1.686 1.153 4.009 0.000 05/16/12 0.418 0.691 1.646 1.032 3.787 0.050 05/16/12 0.472 0.871 1.259 1.354 3.956 0.000 05/17/12 0.498 0.614 1.239 1.404 3.755 0.000 05/18/12 0.542 0.714 1.282 1.618 4.156 0.000 05/19/12 0.625 0.863 1.323 1.806 4.617 0.000 05/20/12 0.640 0.839 1.383 1.850 4.712 0.020 05/21/12 0.718 0.946 0.954 1.982 4.600 0.000 05/22/12 0.610 0.772 0.947 1.912 4.241 0.000 05/23/12 0.718 0.915 1.090 2.282 5.005 0.000 05/24/12 0.742 1.014 1.229 2.434 5.419 0.000 05/25/12 0.676 0.790 1.635 2.177 5.278 0.000 05/26/12 0.476 0.919 1.288 1.537 4.220 0.640 05/27/12 0.591 0.952 1.254 1.967 4.764 0.000 05/28/12 0.714 0.960 1.388 2.444 5.506 0.000 05/29/12 0.713 0.950 1.313 2.325 5.301 0.000 05/30/12 0.603 0.885 1.366 2.049 4.903 0.000 05/31/12 0.433 0.851 1.225 1.280 3.789 1.300 TOTAL 16.828 21.925 40.245 47.725 126.723 2.94 Village of Buffalo Grove Public Works Department May 2012 Central Garage Section Fleet Cost Detail This Fiscal Year This Fiscal Year Last Fiscal Year Last Fiscal Year Current Period Year To-Date Current Period Year-To-Date Usage-Miles/Hours 98,287.0 437,363.0 93,672.0 444,772.0 Fuel-Gasoline Gallons 7,018.8 31,551.7 7,058.8 31,453.2 Fuel-Diesel Gallons 5,363.4 25,073.8 4,348.9 26,909.2 Fuel Usage-MPG/MPH 7.9 7.7 8.2 7.6 En-0il-Usage/Qt. 0.0 0.0 0.0 0.0 2nd-Oil-Usage/Qt. 0.0 0.0 0.0 0.0 Road Calls 2.0 5.0 0.0 5.0 #Repairs 679.0 3,395.0 841.0 4,102.0 Shop Hours 685.0 3,154.0 687.3 3,519.3 Down Hours 3,737.0 15,011.0 2,270.0 15,664.0 C vmile Cost INk $Cost Mile Cost !Mile 4211 -Gasoline 24,572.74 0.250 100,136.4 1.019 24,991.4 0.077 94,662.3 0.077 4212-Diesel 17,484.79 0.178 79,976.2 0.814 15,221.1 0.047 81,904.2 0.047 4215-Add Eng-Oil 0.00 0.000 0.0 0.000 0.00 0.000 0.0 0.000 4215-Add 2nd-Oil 0.00 0.000 0.0 0.000 0.00 0.000 0.0 0.000 4213-Shop Parts 10,863,08 0.111 56,957.0 0.579 9,205.5 0.071 53,690.9 0.071 4214-Shop Labor 39,143.69 0.398 183,608.4 1.868 38,459.3 0.175 199,952.9 0.175 4218-Outside Repair 9,099.68 0.093 27,565.0 0.280 3,425.6 0.357 30,552.0 0.357 TOTAL 101,163.98 1.029 448,242.95 1.025 91,302.93 0.975 460,762.26 1.036 Submitted by: q4 1,z,_.4 Fleet Manage Reviewed by: De ty Director of ublic orks 9:b0-mmn NngeVePortsWorrlhlyVmorrendl2 Weiland Road Phase I Engineering Study Lake Cook Road to IL Route 22 Village of Buffalo Grove Section No. 07-00094-00-PV VILLAGE OF 5L,FPALO GROVE CEI Job No. 2052 Project Status Report Period Ending: May 25, 2012 PWADMIN Item 1 - Early Coordination and Data Collection - Complete • The Environmental Survey Request was submitted to IDOT on 7/24/07. Cultural Clearance was received on 10/24/07. • Special Waste Screening is complete for Weiland Corridor. • ESR Addendum was submitted to IDOT on 09/29/10. • Special Waste Screening Tech Memo was completed. PESA needs to be performed. • Addendum Cultural Clearance was received on 04/21/2011. + Biological/Wetlands Clearance received on 12/02/2011. Item 2 - Field Survey, Preparation of Base Maps,Plat of Highways and Plats & Legals • Field Survey and base maps are complete for the Weiland Corridor. Item 3 -Accident Analyses - Complete Item 4 -Traffic Analysis • IDS Sheets were submitted to LCDOT and Buffalo Grove for review on 03/08/l 0. • 2040 DHV's have been completed • 2040 Capacities have been completed • Synchro Analysis has been completed for Connector Road. Item 5 -Alternate Geometric Studies • Concept Horizontal and Vertical Geometrics have been revised. • Cross Section analysis is complete. • Revised Plan and Profile Sheets were submitted to LCDOT and Buffalo Grove for review on 05/21/10. • Geometric plan has been revised to include wider outside lanes for bicycles • Geometrics have been revised to provide bicycle path on west side of Weiland between Lake Cook Road and Deerfield Parkway. Item 6 - Subsurface Soils and Pavement Investigation - Complete May 25,2012 -1- Item 7 - Hydraulic Modeling • Existing hydraulic model has been obtained from FEMA for the Weiland Road crossing of Aptakisic Creek. • Hydraulic modeling and analysis is ongoing. Item 8 - Location Drainage Study • Existing Drainage Plan is complete. • EDP (]DOT portion) was approved by]DOT on 04/29/201 1. • Proposed Drainage Plan is ongoing. • Potential detention sites have been identified. • Revised EDP submitted to ]DOT on 12/22/2010. • Concept PDP submitted to LCDOT and LCSMC for review. • Anticipated June 2012 work; • Meet with LCSMC. • Size proposed storm sewer and detention basins. Item 9 - Wetland Study- Complete • Wetland Clearance was received from IDOT on 12/02/201 1. Item 10 - Section 4(f) Evaluation and Documentation • Draft letters of support are being prepared_ • Anticipated June 2012 work: • Finish draft letters of support for Park District and send to Village for coordination. Item 11 - Highway Noise Analysis • Existing Noise Model is complete. • Proposed Noise Analysis is ongoing. • Preliminary findings tech memo is complete. • Existing noise measurements have been taken • Noise meetings were held in February 2012. • Pre-Final Noise report submitted to IDOT-D 1. • Pre-Final Noise Report submitted to Springfield BDE. Item 12 - Air Quality Analysis - Complete May 25, 2012 -2- • COS1M worksheets submitted and PASSED. Item 13 - Comprehensive Impacts and Measures to Minimize Harm • Ongoing. Item 14 - Draft Environmental Class of Action Determination • EA Timeframes Agreement was reviewed by[DOT and FHWA. • Draft Purpose and Need Statement submitted to IDOT on 07/23/09. • Comments on draft Purpose and Need Statement were received from]DOT on 02/13/10. • Revised Purpose and Need Statement submitted to IDOT on 10/08/10. • Bicycle Coordination Letters were mailed out on 12/27/2010. • Draft Abbreviated EA submitted to IDOT for review on 10/27/201 1. • Comments received from IDOT-Springfield BLR&S on EA on 03/28/2012. • Revised Draft EA submitted to IDOT-Springfield BLR&S on 04/27/2012. Item 15 - Preliminary Geometrics Submittal - Complete Item 16 - Draft Proiect Development Report • This task will be to prepare a Combine Design Report. • Appendices are being compiled. • Anticipated June 2012 work: • Continue Preparation of Draft CDR. • Continue refinement of cost estimate. Item 17 - IDOT Coordination • IDOT/FHWA Coordination meeting was held on 01/13/2009. • IDOT/FHWA coordination meeting was held on 03/10/2009 to discuss EA timeframes agreement. • Revised EA Timeframes Agreement was sent to IDOT on 05/12/2009. • IDOT/FHWA coordination meeting was held on 09/13/2011. Item 18 - Public Involvement 0 Public Information Meeting was held on 04/30/2009. • Public Information Meeting 42 was held on 12/15/2010. • Neighborhood Meeting #1 was held on 04/14/2011. May 25,2012 -3- • Neighborhood Meeting #2 was held on 06/09/2011. Item 19 - Final Environmental Class of Action Determination • No work to date Item 20 - Final Project Development Report No work to date Item 21__Supervision, Administration and Project Coordination • Coordination meeting held with Buffalo Grove Park District staff on 07/08/2010. • A project update was presented to the Village of Buffalo Grove Board on 04/25/201 1. • Coordination meeting held with LCDOT on 10/25/201 1. • Coordination meeting held with League of Illinois Bicyclists on 1 1/10/2011. May 25,2012 -4- STATUS REPORT PHASE I ENGINEERING A501 Raupp Boulevard to Hastings Lane 08-A5015-01-ES June 7, 2012 VILLAGE OF �Q i 7VA 0 GROVE 1, Work Planned to be performed this Period: PW�QM�� -Complete soils report - Begin pavement design - Prepare draft letters for 4(f) coordination. -Address IDOT IDS comments and resubmit IDS and Design Exception Forms. -Continue work on the Combined Design Report 2. Work Actually performed this Period: -Completed soils report -Pavement design calculations have been completed. - Prepared draft letters for 4(f) coordination. -Addressed IDOT IDS comments and prepared IDS and Design Exception Forms. -Continued work on the Combined Design Report. 3. Anticipated Work for next Month: - QC/QA pavement design and submit to CCHD for review. -QC/QA 4(f) letters and send to Village for coordination with agencies. - QCIQA MOT IDS and Design Exception forms resubmit to IDOT. -Prepare draft Combined Design Report 4. Items owed to Consultant by Cook Count or Others): Geometric/IDS review by CCHD --Submitted on 01/31/2012 5. P_roaect Progress Explanation: This past month work continued on preparation of the draft Combined Design Report. Pavement Design calculations and refinements to the cost estimate were also done. The IDOT IDS comments were addressed and the Design Exception Forms were prepared. Draft letters regarding 4(f) coordination were also prepared. 6. 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J1r2a r2 Dw5 W f, W mw W OOWR Z W W J 3 z W W Q Q Q J J m w O p 0 � p K } - WF w LLJ�wprnx �Q d ��W�y<4J iJEmz� in_z in�z� 0 P� Lu z m P O LL�0.�wwwxmmwwz(WL� a �Uz �nrcwzLwn g O Z-ZWQ�-'z LL c3 CS'P^.N- H m� c w w x K J N h- H W LL�LL W W�H w W m m_ �4 W ��� aCLA w �UTZWwW Q od J '� 0J(J rm mww UUWW fn wfgw r2W W- LL 7WU xT2 H N T Z 7J2 I LLTTm H wT T LL'T(�T� oc�i JJw�ZI-H p W ���pVoo LLr�� o W�?� w� FD a.W�aa00 V- > m a ViVig �00??�ObOa f- LLO O aOQ04 BUILDING AND ZONING DEPARTMENT RECONCILIATION OF MONTHLY ACTIVITY MAY,2012 PER B&Z PER FINANCE MONTHLY YEAR-TO-DATE REPORT SHEET REPORT ADJUST TOTAL TOTAL BUDGET %OF TOTAL BUILDING FEES $ 15,794,82 $ 15.794,82 PLUMBING FEES 3,435.00 3,435,00 ELECTRICAL FEES 1,951.00 1,951.00 MECHANICAL FEES 1,500.00 1,500.00 PLAN REVIEW FEES 4.050.00 4,050.00 ANNEXATION FEES - - OTHER FEES 12,456.07 828.40 13,284.47 TOTAL $ 39,186.89 $ 828.40 $ 40,015.29 Unresolved difference of$828.40 TOTAL $40,015.29 FUND 210 1131-DEVELOPER FEES $ - $ - $ 11,919.00 $232,800.00 5.12% 1133-CONTRACTOR REGISTRATION FEES $ 7,100.00 $ 7,100.00 $ 48,000.00 $ 70,000,00 68,57% 1134-PLAN REVIEW FEES $ 4.050.00 $ 4.050.00 $ 25,108,14 $ 60.000.00 41.85% 1135-FILING FEES $ 400.00 $ 400.00 $ 1,175.00 $ 2,500.00 47.00% 1136-ANNEXATION FEES $ - $ - $ 700.00 $ 65,800.00 1.06% 1137-BUILDING FEES $ 15.763.22 $ 15,763.22 $ 61,235.02 $225.000.00 27.22% 1138-PLUMBING FEES $ 2,600.00 1,0M,W $ 3,600.00 $ 12,335.00 $ 28,000.00 44.05% 1139-ELECTRICAL FEES $ 1,901.00 $ 1,901.00 $ 23,530.00 $ 40,0W.00 58.83% 1140-MECHANICAL FEES $ 1,500.00 $ 1,500.00 $ 7,250.00 $ 15,000.00 48.33% 1141-SIGN FEES $ 570.32 $ 570.32 $ 3.323.47 $ 5,000.00 66.47% 1142-ELEVATOR FEES $ 480.00 $ 480.00 $ 15,280.00 $ 35,0W.00 43.66% 1144-OTHER FEES $ 4,650.75 $ 4,650.75 $ 13.750.75 $ 45,000.00 30.56% TOTAL S 39,015.29 $40,015.29 $ 223,506.38 $824,100.00 27.13% $1.000 ROW fee deducted from 210-1138 but should be 010-224 Page 2 of 3 Q LU CO) a qqq 04q � CV O % \ k LU § C) kk � Lo CD � � a v t o in. / � � @ E / £ Cr C ■ 0 (ak § 7 $ o E > FL § C) F e RS to m 7 > 2 O e 2 0O � m q3 ■ \ kok 3 ` � n � � . � o en 2 / � f / � n 2 & g \ % G k / « n � � � NN ƒ § � / k CL $ } 2 k = o m 2 v o k & 0 n - C4 E cm » © E 0 % 0 / 4 f co ) � w k ■ � E ° E ■ 2 ® � 2 0 © k 2 LLJ cm K 0 ■ . 0 CD 0 C ■ c o F E — o c a O m O § e 2 % f > e � o � � 2 2 � E _ � � % � $ 20 t Lu � LU LU 0 f \ 2 2 � 2 2 _ ' CL LU zk / wk k � \ i k Nm xk \ \ J ` 03 n � ogogT0) \ § 2 _ � \ S2 ooLO P- Lr) - NNt § � § � N / _ Scr goo $0 )Tg § f \Q ( 2 k § ~ / � LU § z� f� wN SK2p2 � © § ' � � / © 2 \ § 2 m\ � \� m E$ a) Roo2 Cl) N � c Ro N �Zi $ /2 22 K � - § CNn * § 2 k k e ® 2 § A \ § p \ a B � E 2 ` ( .CD 20 - § NC . _ 7 t A/ 2 (Dwa 7 E CO S § b E - Q) § § § / 2k d2 2 2 § q D a E E x ) 0 a - > c c ° ° S S S = m E M 'aa) a o f t f o . . 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Health Inspector Date: June 6, 2012 Subject: Health Department Activity Report for the Month of[f May Day Care Center/Day Care Home 2 Food Service Inspections 33 Food Service Re-inspections 4 Food Service Construction Inspections 2 Foodstore Inspections 1 Food Service Pre-opening Inspections 2 Plan Reviews 22 Complaint Inspections&Follow-up 278 Property Maintenance Inspections 350 Microwave Inspections 0 Carbon Monoxide(Commercial/Residential) 0 Radon Kit Installation &Follow-up 0 Vending Machine License Inspections 8 Mobile Vendor Licenses/Inspections 2 Swimming Pool/Spa Inspections/Re-inspections 26 Temporary Foodservice Inspections/Reinspections 3 Emergency Inspections&Re-inspections 1 Assistance to Public 295 Meetings&Training: Board of Health Meeting May 17 Ongoing Fire Prevention Inspection Training Housing Court cc: Board of Health DEPARTMENT OF BUILDING AND ZONING PUBLIC SAFETY ACTIVITY REPORT May, 2012 IV. LITIGATION: Please see attachment. V. CODE CONFERENCES: May 1,2012—Windbrooke Apartments—Clubhouse improvements-Code Conference. May 1,2012—Metrom Rail—Code Conference—New Business. May 4, 2012—Site meeting—Lot 1 Whispering Oaks—Landscape Plan. May 7,2012—Site Inspection—Metrom Rail May 10, 2012—Sign Code. May 14, 2012—2811 Acacia Driveway—Code Conference. May 14, 2012--Strathmore Square—Meeting on FOI Request. May 17,2012—Reborn Wellness Site visit. May 17, 2012--Sign Code Wrap Up. May 17, 2012—Delphian Systems (Wes Tech), 720 Armstrong Drive. May 21, 2012—Burdeen Jewelry—Code Meeting. May 21, 2012—Rental Housing Proposal—Ordinance Review. May 22, 2012—Re-Plat 2786 and 2790 Saddlewood—Code Conference. IV. PROPERTY MANAGEMENT: MAY,2012 BUFFALO COURT: 1. Removed an illegal sign. BUFFALO GROVE SHOPPES: 1. Two vacant unit signs need to be removed. On Thursday May 31, 2012 a detailed message was left for management requesting a status. CAMBRIDGE COMMONS: 1. Grass requires mowing. On Thursday May 31, 2012, 1 contacted management and requested the mowing and regular maintenance of the property. They agreed to my request. CAMBRIDGE WEST: 1. Removed numerous illegal signs. CHASE PLAZA: 1. Removed numerous illegal signs. COUNTRY COURT: No Action Required. CREEKSIDE COMMONS: No Action Required. DUNDEE POINT: No Action required. DUNELL CENTER: No Action Required. THE GROVE: 1. Removed numerous illegal signs. GROVE COURT: 1. Removed numerous illegal signs. GROVE COURT—Zimmerman: No Action Required. GROVE POINT PLAZA: 1. Removed numerous illegal signs. HIGHLAND OAKS: 1. Removed numerous illegal signs PLAZA VERDE East: 1. The North side of the parking lot off of Dundee Rd. requires repairs. On Saturday June 2, 2012,photographs were taken of the parking lot so further action can be taken with management PLAZA VERDE West: 1. Removed numerous illegal signs. PLAZA(THE): No Action Required. THE SHOPS AT APTAKISIC CREEK: No Action Required.. SPOERLEIN COMMONS: No Action Required.. STRATHMORE SHOPPING CENTER: 1. The parking lot requires re-striping including accessible spaces. 2. There is a non conforming accessible parking striping in front of VA Liquors. On Thursday May 31, 201Z a message was left for management requesting a status of the plan of action for the work. STRATHMORE SQUARE: No Action Required. TOWN CENTER: 1. Four vacant unit signs are required to be removed. 2. Storage unit still in rear of center on South side of building. 3. Two parking lot light posts down in parking lot. On Tuesday May 22, 2012, a permit was applied for,for the replacement of the (2)parking lot lights and posts. Permit is still pending. VILLAGE PLAZA: No Action Required. WOODLAND COMMONS: 1. Removed numerous signs. Property Maintenance Report submitted by Joe Arizzi,Property Maintenance Inspector. Respectfully submitted, Brian Sheehan Deputy Building Commissioner/Operations BS.jk ENGINEERING SERVICES MONTHLY REPORT MAY 2012 Waterbury Place Work continues on punch list items. Driveway apron and public walk construction continues. Plaza Verde Retail Curb and pavement construction is now complete. Landscaping and restoration work begins. Villas at Hidden Lake Yard grading and placement of sod continues on remaining lots. /Richard K. Kuenkler, P.E. Village Engineer Ke n J. Hehi Engineering Technician KJ H/May12 w 0 4 w 0. A 7 y zv � rq �N co a, o a W a o a w a h 0 v � � w Ch o 0 o w4 W w � CIO O o0 6r � CV on w ^ cam y � Resolution No. 2012- : A Resolution Declaring Official Intent Regarding Certain Capital Expenditures to 10-A be Reimbursed From Proceeds of an Obligation .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview It is necessary for the Village to pass a resolution that would authorize the Village to reimburse itself for expenditures related to the 2012 Village wide Contractual Street Maintenance Program—Phase 2 (bid authorization award June 6, 2012) and the Parkway Tree Program (Expenditures authorized June 6,2012) that are made in advance of a debt issue. Passage of this resolution does not grant authority to issue debt. Separate ordinances authorizing the issuance of debt will occur in July. Attachments Reimbursement Resolution.pdf Trustee Liaison Staff Contact Trustee Berman Scott D Anderson, .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Monday, June 18, 2012 Consent Agenda: Ordinances and Resolutions - Item : 10-A RESOLUTION NO.2012- A RESOLUTION DECLARING OFFICAL INTENT REGARDING CERTAIN CAPITAL EXPENDITURES TO BE REIMBURSED FROM PROCEEDS OF AN OBLIGATION WHEREAS,the Village of Buffalo Grove(the"Issuer")has developed a list a capital projects(the "Projects")described in Exhibit A hereto; and WHEREAS, all or a portion of the expenditures related to the Projects (the "Expenditures") (i) have been paid within sixty days prior to this Resolution or (ii) will be paid on or after the date of this Resolution; and WHEREAS, the Issuer reasonably expects to reimburse itself for the Expenditures with the proceeds of an obligation: NOW,THEREFORE,BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE,COOK AND LAKE COUNTIES,ILLINOIS that: Section 1. The Issuer reasonably expects to reimburse the Expenditures with proceeds of an obligation. Section 2.The maximum principal amount of the obligations expected to be issued for the Projects is not in excess of$12,000,000. Section 3.Further Actions.All actions of the officers,agents and employees of the Village that are in conformity with the purposes and intent of this Resolution, whether taken before or after the adoption hereof,are hereby ratified,confirmed and adopted AYES: NAYES: ABSENT: PASSED: , 2012. APPROVED: ,2012. APPROVED: Village President ATTEST: Village Clerk EXHIBIT A DESCRIPTION OF PROJECTS 41 —2012 Village wide Street Maintenance Program—Phase 2-Engineering and construction of public capital infrastructure including,specifically village roadway,curb and gutter,parkway restoration and drainage for the Issuer 42—Parkway Tree Program(Ash Tree Reforestation)—costs associated with the acquisition of stock and existing tree removal for the Issuer. ' Resolution No. 2012- : A Resolution Approving an Agreement to Provide Professional Engineering 10-B Constructions Services for the Old Treatment Plant and Cambridge on the Lake Lift Station Rehabilitation .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Budget Impact Fund/Account Budget Notes $22,352 Sewer This action is covered in the budget. Staff estimates the impact of this action to be$22,352.00 Overview Approval is recommended to authorize execution of a professional engineering services agreement for the Old Treatment Plant and Cambridge on the Lake Lift Station Rehabilitation. This action is consistent with purchasing practices and bid waivers. A bid waiver is requested as the recommended engineering firm, Christopher B. Burke Engineering Ltd.,has been engaged by the Village to undertake and complete the revised design and bidding efforts and it is recommended that they continue with construction engineering efforts due to their familiarity with the project. The coordination of the Old Treatment Plant and Cambridge on the Lake Lift Station Rehabilitation with the same firm will provide for efficiencies in the performance of the project. The Agreement provides for the required engineering and inspections for the project for a cost of $22,352.00. The Agreement needs to be adopted at this time to complete the Village's application for a Water Pollution Control Loan from the Illinois Environmental Protection Agency. Prior Actions Resolution No. 2012-27: "A Resolution Approving an Agreement to Provide Professional Engineering Design and Bidding Services for the Raupp Lift Station Rehabilitation"was previously approved by the Village Board. Attachments Res 2012 OTP-COTL CES.pdf CBBEL CES Agreement.PDF(Appendix) Trustee Liaison Staff Contact Trustee Stein Gregory P Boysen, .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Monday, June 18, 2012 Consent Agenda: Ordinances and Resolutions - Item : 10-B RESOLUTION NO. 2012- A RESOLUTION APPROVING AN AGREEMENT TO PROVIDE PROFESSIONAL ENGINEERING CONSTRUCTION SERVICES FOR THE OLD TREATMENT PLANT AND CAMBRIDGE ON THE LAKE LIFT STATION REHABILITATION WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and, WHEREAS, the Village desires to adopt an agreement for the provision of necessary professional engineering construction services for the Old Treatment Plant and Cambridge on the Lake Lift Station Rehabilitation; NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, LAKE AND COOK COUNTIES, ILLINOIS as follows: Section 1: The attached agreement entitled"Proposal for Professional Engineering Services for Old Treatment Plant and Cambridge on the Lake Lift Stations—Construction Observation Services" concerning the Old Treatment Plant and Cambridge on the Lake Lift Station Rehabilitation is hereby approved. Section 2: The Village President is hereby authorized and directed to execute the agreement. A copy of said agreement is attached hereto and made a part hereof. AYES: NAYES: ABSENT: PASSED: , 2012 APPROVED: , 2012 Approved: Village President ATTEST: Village Clerk H:AAgreements\COTL Lift Station Rehab\Res 2012 OTP-COTL CES.doex See appendix: Appendix002- CBBEL CES Agreement.PDF Amended 2012 Tree Growing Contract 10-C .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Budget Impact Fund/Account Budget Notes $175,100 Overview On June 4, 2012,the Village Board waived bids and authorized an award of contract to Eugene A. de St. Aubin&Bro. Inc. (St.Aubin's) in the amount of$170,000 in order to grow 1,000 trees for the Village. Following that action, St. Aubm's requested further clarification on a couple items within the initial draft of the contract. Staff and the Village Attorney reviewed those comments and recommend that the following amendments to the contract be made: 1) The Harvesting shall extend into the Spring of 2015. (Certain species of trees should not be harvested in the Fall per standard horticultural practices.) 2) Prevailing Wage requirements shall be removed. (The Village Attorney confirmed with the Illinois Department of Labor that this contract is NOT a prevailing wage contract.) 3) Performance and Payment Bonds shall be required, at additional cost. (While some other communities do not require bonding on on contracts of this nature, staff believes that the risk outweighs any benefit and the contract amount shall be amended by $5,100 to reflect the cost of Performance and Payment Bond requirements. The price per tree is still competitive with the additional cost of bonding added in at a total of$175.10 per tree.) Staff recommends that the Village Board accept these amendments and allow staff to enter into the amended contract with St. Aubin's. Next Steps Staff will enter into a contract with St. Aubin's pending final approval by the Village Attorney. Prior Actions On June 4,2012,the Village Board waived bids and authorized an award of contract to Eugene A. de St. Aubin&Bro. Inc. (St.Aubin's)in the amount of$170,000 in order to grow 1,000 trees for the Village. Attachments 2012 Tree Contract(revised 061412).pdf(Appendix) Trustee Liaison Staff Contact Trustee Stein Gregory P Boysen, Monday, 2...........June J u. ....1..8...... .0.1..2........................................................................................................................Consent..Agenda: .....Unfinished ....B.u.s.in.ess..._...Ite.m........1.0._C......... See appendix: Appendix003- 2012 Tree Contract (revised 061412).pdf Approval of Supplemental Watermain Easement Plat: Plaza 10-D Verde Retail .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview Staff has received and reviewed the Watermain easement for Plaza Verde and approval is recommended. Attachments Plaze Verde Watermain Easement.pdf Trustee Liaison Staff Contact Trustee Stein Dick K Kuenkler, M.on.daY>...........June ....1..8......2.0.1..2........................................................................................................................Consent ..Agenda: .....New ...Business ..._...Item ........1.0.D.......................................... U, lau;i 'It g., L�!*,Lgao ON -—- M�GLv CIV018 SIHO13H NOIE)NII H gg Ot n; F- Ir q ----------------------- ----------------- 4---------------- ------------- L ----------------- --------------- LLI W w 0 : �r------------------ -1 F-------------- ----------— -------- 1L tIII orim 0 PK - -------- T, ------- --- LJ ------------------ 1,% ------------- 32 ———————————————- OL UZ M.CZ,OLOON 9, el as ----------- 1011H - I fig it8g 0 �i4 wa 1 31 H a 9 A F, Ordinance No. 2012- : An Ordinance Amending Section 13.04.190 and 13.04.290 of Title 13 of the Village of 11-A Buffalo Grove Municipal Code .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. of an increase in the rate per 1,000 gallons consumed for potable water and sanitary sewer services,in accordance with the attached memorandum and ordinance. Under the terms of the proposed rate amendment,rates would increase 35 percent,effective January 1,2013 and an additional 30 percent,effective January 1,2014,with subsequent increases of four percent per annum effective January 1,2015 and thereafter. Additional revenue of$1,375,000 would be generated in 2013 as a result of the rate increase and will stabilize the Water& Sewer Fund's cash balance. Overview During the April 30, 2012 Committee of the Whole Meeting staff reviewed the proforma report with the Village Board and a series of rate recommendations options were discussed. Over the last thirty years the goal of the water rate was to cover operating expenses with building and developer fees to be used for future capital and infrastructure funding. There was no provision in the rate for funding depreciation. The reserves that accumulated over those years have funded both recent operating deficits and several significant capital improvements. One of the significant capital improvements was the construction of a deep well system to add capacity and emergency redundancy to the delivery system. As development slowed (and related revenues) and infrastructure ages the goal of the combined water/sewer rate is to not only cover operating and capital expenses, but to develop a reserve funding mechanism to ensure the water utility can continue with a philosophy of pay-as-you-go (no debt) for infrastructure repairs. The recommend rate increase will be phased in over two years with inflationary growth of 4 percent added to the previous year's rate beginning January 1, 2015. The recommended rate was presented as Option 43 in the twenty-year proforma. The first rate increase (35 percent)will be to $3.24/1000 gallons for water and $.81/1000 gallons for Village sewer for a combined rate of$4.05. The second rate increase (30 percent)will raise the water rate to $4.21 and the Village sewer rate to $1.05 for a combined rate of $5.26. Attachments 20 year water proforma-April 30 COTW.pdf(Appendix) Trustee Liaison Staff Contact Trustee Berman Scott D Anderson, Monday, June 18,.. ......2012. . .. ........................................................................................................................Ord nances...and...Resol ut.ons..._...Ite.m........1..1.._A............................................................ VII1111 AG1 OF �� 13 V,J IF IF A II 0 0 1 0 VI'�wc" TO: DAME C. BRAGG FROM: SCOTT D. ANDERSON SUBJECT: COMBINED WATER/SEWER RATE INCREASE DATE: 6/14/2012 Attached to this memorandum is an ordinance amending Title 13 Sections 13.04.190 and 13.04.290 of the Village of Buffalo Grove Municipal Code. The sections are for water and sewer use charges. Included with the ordinance is the twenty-year proforma and water rate recommendation report that supports the rate recommendations. During the April 30, 2012 Committee of the Whole Meeting staff reviewed the proforma report with the Village Board and a series of rate recommendations options were discussed. Over the last thirty years the goal of the water rate was to cover operating expenses with building and developer fees to be used for future capital and infrastructure funding. There was no provision in the rate for funding depreciation. The reserves that accumulated over those years have funded both recent operating deficits and several significant capital improvements. One of the significant capital improvements was the construction of a deep well system to add capacity and emergency redundancy to the delivery system. As development slowed (and related revenues) and infrastructure ages the goal of the combined water/sewer rate is to not only cover operating and capital expenses, but to develop a reserve funding mechanism to ensure the water utility can continue with a philosophy of pay- as-you-go (no debt) for infrastructure repairs. The recommend rate increase will be phased in over two years with inflationary growth of 4 percent added to the previous year's rate beginning January 1, 2015. The recommended rate was presented as Option #3 in the twenty-year proforma. The first rate increase (35 percent) will be to $3.24/1000 gallons for water and $.81/1000 gallons for Village sewer for a combined rate of $4.05. The second rate increase (30 percent) will raise the water rate to $4.21 and the Village sewer rate to $1.05 for a combined rate of $5.26. The chart below provides a ten year analysis of future water rates and what aspect of the fund the rate covers (operating expenses, capital expenses, infrastructure reserves). Expense Components of Water Rate FY 2013-2021 Operating&Transfers imCapital im Infrastructure $g $7 $6 H 2 $5 1. $3 5 $2 3. $1 $0 2013 2014 2015 2016 2017 2018 2019 2020 2021 73.4 percent of the water rate over the next ten years will cover operating expenses (cost of water, system maintenance, labor, etc.). 22.2 percent of the rate is allocated to major system repairs and improvements. The remaining 4.4 percent of the rate is to address unanticipated system needs. Even with a significant rate increase over the next two years, there will be no funds reserved for infrastructure until 2015. The next chart demonstrates the impact on cash reserves of the recommendation rate structure. For the next five years, the rate increase allows the fund to stabilize the working cash balance (25 percent of operating expenses). An infrastructure reserve does not begin to accumulate until after 2016. Rate Recommendation and Related Impact on Cash Reserves $16,000,000 $14,000,000 / .... $12,000,000 ///.... $10,000,000 $8,000,000 $4,000000 , $2,000 000 0 yL y3 yo yh ti( tiA ti ti°' y0 titi yL L3 vR Lh ti( tiA tiq ti� ,�Q N. ti0 y0 LO y0 LO LO ti0 ti0 ti0 y0 y0 LO LO LO ti0 ti0 ti0 y0 y0 y0 —Option 3 Working Cash Needs 2 The Village has enjoyed historically low water rates.The list below depicts where the Village stands in relation to other communities.The municipalities that are in bold are also members of the Northwest Water Commission and have the same water wholesale costs.The chart only includes water rates,the Village sewer costs are not included. Clarendon Hills 7.93 Lombard 4.68 ........ ........ ........ ........ ........ ........ ........ ........ ........ ......... Hinsdale 7.67 Park Ridge 4.67 Oakbrook Terrace 7.14 Wheeling 4.65 La Grange 7.07 Des Plaines 4.56 Rolling Meadows 6.36 Hanover Park 4.55 Winfield 6.26 Bloomingdale 4.40 Glen Ellyn 6.04 Hoffman Estates 4.38 Bensenville 5.95 Glencoe 4.37 Villa Park 5.95 Roselle 4.20 Lake Bluff 5.85 Downers Grove 4.18 Wood Dale 5.84 Itasca 4.11 Vernon Hills 5.69 Glendale Heights 4.06 Morton Grove 5.34 Arlington Heights 4.03 ........ ........ ........ ........ ........ ........ ........ ........ ......... Schaumburg 5.32 Westmont 4.00 Grayslake 5.21 Carol Stream 3.88 Elk Grove Village 5.10 Woodridge 3.66 Niles 5.05 Northbrook 3.40 .. Glenview 5.00 Naperville 3.17 Oak Brook 4.99 Wilmette 3.17 Elmhurst 4.95 Palatine 3.15 Darien 4.90 Wheaton 3.12 Mount Prospect 4.87 Highwood 2.65 Lake Forest 4.79 Buffalo Grove 2.40 Libertyville 4.79 Highland Park 2.25 Willowbrook 4.79 Evanston 2.03 The average water rate is $4.73. Buffalo Grove rates are 49.9 percent less than that rate. The median rate is $4.74. The two communities that have a lower rate than Buffalo Grove access Lake Michigan water directly. The impact of the first year's rate increase on an average household (6,340 gallons per month) is $6.70 per month. Staff believes that this rate recommendation provides a solution for working cash needs and begins the process of rebuilding infrastructure reserves. The Village must start imposing a rate that is, at minimum, similar to other NWWC members with similar expense profiles. The use of 3 level (inflation) increases each year beyond the first two years is important to minimize future rate spikes. The impact of infrastructure maintenance costs and the related strain on the water and sewer fund is not unique to the Village of Buffalo Grove. All communities to varying degrees are challenged on how to maintain and protect their system assets. A proper rate structure is the first step to ensuring that the fund will have the resources available to maintain the integrity of the system. 4 ORDINANCE NO.2012- AN ORDINANCE AMENDING SECTION 13.04.190 AND 13.04.290 OF TITLE 13 OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE WHEREAS,the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS,the Village of Buffalo Grove has determined that it is necessary to revise its user rates and fees for the operational,maintenance and capital expenses incurred within the Waterworks and Sewerage Fund, and WHEREAS,the Village of Buffalo Grove has prepared a twenty year proforma analysis and included as an exhibit in the 2012 Village Budget that identifies the future needs of the fund and a series of rate increases that will allow the fund to stay within operational targets; and WHEREAS,the current water/sewer consumption rate of$3/1,000 gallons of metered water has been effective since January 1, 2010 while fees for debt service have also been effective since that date; and WHEREAS,the current rates and fees will be need to be amended so as to properly fund operational and maintenance expense, build reserves for future infrastructure improvements and debt servicing requirements of the Waterworks and Sewerage Fund for the fiscal year to begin on January 1, 2013. NOW,THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, the following: SECTION 1. Section 13.04.190,Rates,of the Village of Buffalo Grove Municipal Code is amended to read as follows: A. A "user/consumer"is defined as a residential dwelling unit,commercial unit,business unit, industrial unit,educational unit,governmental unit,institutional unit,or any other occupiable unit or combination thereof, having direct access and use of water and/or sewer services regardless of whether water is or is not metered through a single master meter. Unit counts for commercial,business,industrial or institutional uses shall be determined on an individual analysis of occupied or common areas having direct access to water services. Water provided as a general service to common area will be counted as one unit under this definition when determining the total direct access units regardless of the number of direct distribution users. B. In addition to the charges set forth in Subsection C, each user/consumer of water service shall be billed and pay bimonthly at the rate of three dollars and twenty-four cents ($3.24) per one thousand gallons of water consumed beginning with all billed usage after January 1, 2013.Each user/consumer of water service shall be billed and pay bimonthly at the rate of four dollars and twenty-one cents ($4.21) per one thousand gallons of water consumed beginning with all billed usage after January 1,2014.Beginning January 1,2015 the water service rate will be increased by four percent(4%) each year thereafter. C. A basic charge of one dollar and ninety cents ($1.90)per month to each user/consumer of water service in both Cook County and Lake County portions of the Village,which charge is necessary for the purpose of fulfilling the Village's contractual obligation for debt servicing requirements of the Northwest Water Commission revenue bonds authorized for the completion of the capital construction of the Commission's Transmission System. SECTION 2.Section 13.04.290,Sewer Use Char,Subsection D,User Charge Rate,of the Village of Buffalo Grove Municipal Code is amended to read as follows: D. User Charge Rate. The following unit charge shall be applied to each user's billable flow: 1. The basic unit charge for operation, maintenance and replacement shall be eighty- one cents($.81)per one thousand gallons of water consumed beginning with billed usage after January 1, 2013. The basic unit charge for operation,maintenance and replacement shall be one dollar and five cents ($1.05)per one thousand gallons of water consumed beginning with billed usage after January 1, 2014. Beginning January 1, 2015 the basic unit charge will be increase by four percent(4%) each year thereafter. 2. The bimonthly fixed rate for all non-metered residential users shall be twelve dollars and fifteen cents ($12.15) per bi-monthly period beginning January 1, 2013. The bimonthly fixed rated for all non-metered residential users shall be fifteen dollars and sixty cents ($15.60) per bi-monthly period beginning January 1, 2014. Beginning January 1,2015 the bimonthly fixed rate for all non-metered residential users shall increase by four percent(4%) each year thereafter. SECTION 3.This ordinance shall be in full force and effect from and after its passage,approval and publication as of January 1, 2013. This ordinance may be published in pamphlet form. AYES: NAYES: ABSENT: PASSED: , 2012. APPROVED: , 2012. PUBLISHED: , 2012. Village President ATTEST: Village Clerk See appendix: Appendix004- 20 year water proforma -April 30 COTW.pdf ' Plan Commission Referral: Amendment of the Planned Unit Development, 1177 Lake Cook Road, construction of a 13-A freestanding facility east of PNC Bank for Burdeen's Jewelry Overview Alex Vaysman,AIA, LEED AP representing the Dobbins Group has submitted the attached Petition for Concept&Preliminary Plan, and site plan on behalf of Burdeen's Jewelry, currently located at 1148 Lake Cook Road in the Chase Plaza shopping center. Matt Burdeen, owner of Burdeen's Jewelry is representing the business which is seeking to construct a free standing building on the far east side of the PNC bank property located at the southeast corner of Lake Cook Road and Arlington Heights Road. A Referral to the Plan Commission is recommended. The owner of the property, PNC Bank, is expected to sign the petition within the next week. ABOUT BURDEEN'S JEWELRY Burdeen's Jewelry is a family-owned business and has been in operation for more than 25 years. They are interested in the construction of a free standing building for their retail jewelry operation which includes the design and sale of luxury jewelry. The hours of operation would remain the same at the new location: Monday, Tuesday,Wednesday and Friday from 10:00 am to 5:00 pm; Thursday from 10:00 am to 7:00 pm and Saturday from 10:00 am to 4:00 pm. The business would employ 7-8 employees. PROPOSED SITE The property is zoned B-3 and the proposed development would be considered as a Planned Unit Development. Enclosed is an existing site plan and aerial plan, as well as a proposed site plan. The proposed building is 7,000 square feet and would be constructed at the far east end of the site. According to Mr. Burdeen,the building would be constructed of high quality materials and aesthetically compliment and enhance the area. Confirmation would be necessary that the existing building would not impact the landscaped area on the north side of the property. Access to the property would remain from Lake Cook Road at the existing curb cut; access is also available from Arlington Heights Road. The proposed plan depicts a total of 25 parking spaces dedicated to Burdeen's Jewelry, and 36 parking spaces dedicated to PNC bank. A parking analysis, including the number of handicapped spaces would need to be conducted as part of the planning process. The lighting plan would be reviewed to ensure that the property is appropriately illuminated,yet does not impact the residential properties to the south. As part of the updated Sign Code regulations,the proposed signage would be reviewed by representatives of the Zoning Board and Plan Commission and any variations would be considered by the Plan Commission. The Appearance Review would be conducted in advance of the Plan Commission public hearing. A Referral to the Plan Commission is recommended. Attachments Petition Packet 6-18-2012 Referral.PDF Trustee Liaison Staff Contact Trustee Sussman Ghida Neukirch, ....M.on.da...........J.u.ne....1..8......> 2.0.1..2........................................................................................................................NeW...B.us.'.Hess...._...Ite.m........1.3._A................................................................................................................................... Y> VILLAGE OF BUFFALO GROVE PETITION FOR CONCEPT AND PRELIMINARY PLAN REVIEW PLEASE.NOTE THAT THIS PETITION MUST BE SIGNED BY ALL PROPERTY OWNERS AND THE PETITIONER. IF PETITIONER HAS ANY QUESTIONS CONCERNING REQUIRED MATERIALS,PLEASE CALL THE DIVISION OF PLANNING SERVICES AT 847-459-2518. Project Name: Burdeen's jewelry IN INF11�IATICI)S � IToplet Wage staff a• 3...,. Application Number: Title: Date of Submittal: CKIM INTIINflJMATIO „ -- v �. �.. N . Petitioner:Matthew Burdeen Corporation/Title: Burdeens jewelry LTD Street Address: 1148 W Lake Cook Road City/State/ZIP: Buffalo Grove,IL 60089 Telephone(Office): +1 (847)459-8980 Cell: Email: matt@burdeens.com Fax: Relationship of Petitioner to Property(e.g.Contract Purchaser,Lessee,Owner): O R OF3 IIOPERTrust'see attad Betiefict s'�cYt sure Fr an a. .. � „v., 0 �. .• Owner Name: Corporation/Title: Street Address: City/State/ZIP: Telephone(Office): Cell: Email: Fax: Developer Attorney Name: Matthew Burdeen Name: Kevin Willie Company: Burdeens Jewelry LTD Company: Law Office of Alex Gruzmark Address: 1148 W Lake Cook Road Address: 1701 E.Lake Avenue,Suite 200 City,State,ZIP:Buffalo Grove,IL 60089 City,State,ZIP:Glenview,Illinois 60025 Phone(Office):+1 (847)459-8980 Cell: Phone(Office):+1 (847)729-7660 Cell:+1 (773)610-3403 Fax:+1 (847)459-0944 Email:matt@burdeens.com Fax:+1 (847)729-7661 Email:kwillie@gruzmarklaw.com Form last revised December 30,2008 Page 1 of 5 Engineer Architect Name: To Be Determined Name: W.Thomas Dobbins Jr. Company: Company: The Dobbins Group Address: Address: 173 East Laurel Avenue City,State,ZIP: City,State,ZIP: Lake Forest,Illinois 60045 Phone(Office): Cell: Phone(Office):+1 (847)295-0225 Cell: Fax: Email: Fax:+1 (847)295-1344 Email: tdobbins@dobbinsgroup.com Landscape Architect Traffic Consultant Name: To Be Determined Name: To Be Determined Company: Company: Address: Address: City,State,ZIP: City,State,ZIP: Phone(Office): Cell: Phone(Office): Cell: Fax: Email: Fax: Email: Other Other Name: Name: Company: Company: Address: Address: City,State,ZIP: City,State,ZIP: Phone(Office): Cell: Phone(Office): Cell: Fax: Email: Fax: Email: APPRf3 " heck aH that 1y 3 z � 1 rx— Site Plan/Preliminary Plan " Special Use r; PUD Annexation Variation F— Rezoning F Appearance Review F Landscape Plan Other 2,Z ECT f BSI ,7NF(3RMA.CP � a.. ne 4 im . Property address: 1177 Lake Cook Road,Buffalo Grove,Illinois 60089 Legal description: (If description exceeds more than three type-written lines,submit as an electronic file in Word format) PIN number(s): Size of parcel sq.ft. acres Existing uses on site: Commercial/Retail/Parking Current land use: Commercial/Retail/Parking Page 2 of Existing structures: PNC Bank with Drive-Through Proposed uses: Retail Existing zoning, B3-Planned Business Center District Proposed zoning: Same Proposed structures(sq.ft.and building height): 7,000 square feet, 30'-0"height Significant natural amenities,including trees-."specimen"trees Floodplains and other development restrictions: none kg 9,41,161 Vol FM North B2-Business District,Limited Retail Retail South R5A-One Family Dwelling District Single Family Residential Homes East B3-Planned Business Center District Business West B3-Planned Business Center District Retail/Business gg List all variations requested of Village Ordinances.The specific section of the respective Ordinance should be cited,and the reason(s) that the variation is needed should be clearly explained. 1 017, 1-',-, All applications require payment of a non-refundable fee.Please see the Fee Schedule at the Village wesbite under Home/ Government/Planning and Economic Development/Applications and Forms/Fee Schedule. In addition to filing fees,an escrow deposit for the Village's recoverable costs is required,Questions concerning fees can be directed to the Village Planner at(847)459-2518. 1 certify that the above is true and accurate and agree to pay the required fees as stated in Fee Schedule. 3 / % � - Signature of Petittioner Date SUBSCRIBED AND SWORN TO "Lei efare me this ay of otary Public "OFFICIAL SEAL" SUZANNE S.DOBBINS LNotary Public,State of Illinois My Commission Expires 08/31115 I Page 3 of 5 Signature of Property Owner(s): Date SUBSCRIBED AND SWORN TO before me this day of 2009, Notary Public Signature of Property Owner(s): Date SUBSCRIBED AND SWORN TO before me this day of 2009, Notary Public Signature of Property Owner(s): Date SUBSCRIBED AND SWORN TO before me this day of 2009, Notary Public Page 4of5 6 For any property held in a land trust,state law requires all beneficiaries of the trust be identified by name,address,and interest in the subject property.In addition,the application must be verified by the trustee or beneficiaries.In the event the beneficiary of a land trust is a corporation,the corporation shareholders must be identified. BENEFICIARIES OF I,AND TRUST# Name of Beneficiary Address Interest in Property TRUSTEE NAMES Address: Telephone: Fax: Trustee Signature SUBSCRIBED AND SWORN TO before me this day of 2009, Notary Public Beneficiary Signature SUBSCRIBED AND SWORN TO before me this day of 2009, Notary Public Page 5 of 5 VILLAGE OF BUFFALO GROVE RECOVERY OF VILLAGE COSTS Recoverable Costs During the course of reviewing and processing development applications, the Village of Buffalo Grove often incurs expenses for third party costs or expenses. in order to efficiently process zoning applications, every filed petition is subject to certain costs and expenses ("Recoverable Costs") that are placed in a Village escrow account ("Recoverable Cost Escrow"), as provided in Chapter 3.06 of the Buffalo Grove Municipal Code. Recoverable Costs are in addition to any and all other filing fees and other charges established by the Village. The initial Recoverable Cost Escrow deposit shall be in the amount of$2,000 and is due at the time of filing the Zoning Petition. The following items denote some of the costs incurred by the Village in processing a petition that would be deducted from the Recoverable Cost Escrow: n Publication of notices 0 Village Attorney, or other Village 0 Court Reporter,including the cost of two retained attorney or law firm, transcripts consultation, meeting attendance, Cl Professional and technical consultant document preparation,and review. services n Document recordation [I Copy reproduction 11 Mailing costs 0 Proof of ownership title searches P P Every petition must be accompanied by the required petition fee and the initial deposit to the Recoverable Cost Escrow. 0 Following final action on a petition,a final accounting will be made and any remaining funds in the Recoverable Cost Escrow after payment of the total actual costs due will be returned to the owner or petitioner. 0 In cases where the Recoverable Costs exceed the original deposit, Village staff will notify the petitioner and request additional funds. Such fiords will be forwarded to the Finance Department and added to the Recoverable Cost Escrow. The Village shall maintain an accurate record of all drawings from the Recoverable Cost Escrow. 0 Failure to pay any portion of the Recoverable Costs or replenish the Recoverable Cost Escrow within 15 days of written notice, shall be grounds for refusing to process a petition and for denying or revoking any permit. Petitioner Agreement By signing below, the owner or petitioner acknowledges that they are subject to all of the provisions contained in Chapter 3.06 of the Buffalo Grove Municipal Code and agrees to pay, and to have consented to, (i)the Recoverable Costs, (ii)any costs of collection that have not been paid within 15 days following a written demand for payment to the owner or petitioner, and (iii) any additional Recoverable Costs assessed. No petition filed shall be considered complete unless and until all costs and deposits have been paid. Every approval granted and every permit issued, whether or not expressly so conditioned, shall be deemed to be conditioned upon payment of Recoverable Costs as required pursuant to Village ordinance. Applicant: u Applicant Signat re: Date rl/,01", t,.N.e,C C,00 VuFfA Mailing AddressJLqJLW. LJ plk T 40061 --- F:\13%dWO GW%,ckN6hG H4ft'M9'ReWvaaW CaM Fom\3-21-03dot N / @nnnvNMlm1 1.f tlpANllWi��� it I'1,� u `w,mrxvlmmll �'J� al June, 7, 2012 Dear Village of Buffalo Grove, • Our buisness plan is to continue delivering luxury retail jewelery and service to the communty; as we have been doing for the last 25 plus years. We curently have 5 employees, and plan to hire 2-3 additonal employees. We will continue to sell jewelery and watches, and repair them as well. • Our hours of operation will remain the same, Monday, Tuesday, Wednesday, and Friday from 10am to 5pm, Thursday from 10am to 7pm, and Saturday from 10am to 4pm. Please feel free to contact me at any time. Respectfully, Matthew Burdeen G.G. Burdeen's Jewelry 1148 Lake Cook Rd. Buffalo Grove IL 60089 847-459-8980voice 847-459-0944fax www.burdeens.com 1148 lake cook road I Buffalo Grove, IL 60089 T. 847.459.8980 F. 847.459.09441 www.burdeens.com �o °ono U M ,lv��r,�l NMO m n r� wMo rl� z ly" 1a' ; L are �" U4� �� � •� J C7 r� � � 00 1 , Ad 3 o IMF N, , f f r a �,.� " r C �o °ono U M U.. N cs awe i�'ii om plp m' ,'Irl ® W M OO O (V M 3NIl), d3dOdd ONIU ' z ml a' a m. a I p -O ❑ m.. O J @O w� w O _ — -- — -- 4�) F o o a .� ° cn a o o a� 0 6° o o o � m Y 0 o J z � Lu 9b a 0 -I A . �9 �C) . 40 o �i� 0 i� LL— GVMJ S1HOIAH NOlJNI—IHV ����IIIIII�IIIIIII � al Q C imO C Wg J�y III % -68 O o / / / W go > O Q d to O O T j r M p_ r r Ll gp 04 / «r«r / /�✓ /%�i r� P i § .- /� W CC r/ y7e%�i " Appeal of the Zoning Board of Appeals decision to Deny the request made by Culver's of Buffalo Grove, 450 McHenry 13-B Road -Zoning Ordinance, Section 17.44.060.E.6, pertaining to Signs .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends discussion. Overview Request was made by Culver's of Buffalo Grove, 450 McHenry Road, for variance of Zoning Ordinance, Section 17.44.060.E.6, pertaining to Signs, for the purpose of allowing an off-premises directional ground sign to be installed on the property located at 500 McHenry Road; and to allow said off-premises directional ground sign to exceed six (6) square feet in sign area. A public hearing was held on Tuesday, May 15, 2012. Mr. Frank Lemke, American Sign Factory, 1225 Bowes Road, Elgin, Illinois 60123 and Mr. Kevin Weasler, Culver's of Buffalo Grove, 450 McHenry Road, presented documentary evidence. Mr. Joel Garson, Hillcrest Property Management, 55 West 22nd Street, Lombard, Illinois 60148, was present and objected to the proposal on behalf of Town Place residents. Mr. Dave Phillips, 451 Town Place Circle, was also present and objected to the proposal. The Zoning Board of Appeals, by a vote of 5 to 1, denied the request made by Culver's of Buffalo Grove, 450 McHenry Road, for variance of the Zoning Ordinance, Section 17.44.060.E.6, pertaining to signs, for the purpose of allowing an off-premises directional ground sign to be installed on the property located at 500 McHenry Road; and to allow said off-premises directional ground sign to exceed six (6) square feet in sign area. On May 29, 2012, Mr. Weasler requested via email to appeal the decision to deny his request. Next Steps The Village Board may override the ZBA decision,uphold the ZBA decision, or defer the request back to the ZBA for reconsideration. Attachments Mins&Findings-450 McHenry Rd, Culver's.pdf Culvers Revised Sign Drawing 5-8-2012.pdf Culvers Revised Site Plan 5-8-2012.pdf Trustee Liaison Staff Contact Trustee Ottenheimer Brian P Sheehan, ....M.o�n.d�a...........J.u.ne....1..8......> 2.0.1..2........................................................................................................................N�e�w...B.u�s.�.n�eS�s...._...Ite.m....�....�.�3._B................................................................................................................................... Y> VILLAGE _, . ' E GROVE BUFFALO Department of Building&Zoning Fifty Raupp Blvd. Buffalo Grove,IL 60089-2196 Phone 847-459-2530 Fax 847-459-7944 June 1, 2012 Mr, Kevin Weasler Culver's of Buffalo Grove 450 McHenry Road Buffalo Grove, IL 60089 RE: Appeal of the Zoning Board of Appeals decision 450 McHenry Road, Culver's of Buffalo Grove Zoning Ordinance, Section 17.44.060.E.6-Signs Dear Mr. Weasler, Your appeal of the Zoning Board of Appeals decision to deny your request for variance of Zoning Ordinance, Section 17.44.060.E.6, pertaining to Signs, for the purpose of allowing an off- premises directional ground sign to be installed on the property located at 500 McHenry Road; and to allow said off-premises directional ground sign to exceed six (6) square feet in sign area, will be heard by the Village Board on Monday,June 18, 2012, at 7:30 p.m. in the Council Chambers, 50 Raupp Boulevard. Your presence is required to answer any questions that the Village Board may have. If you have any questions, please do not hesitate to call me at 459-2530. Sincerely, Brian Sheehan Deputy Building Commissioner/Operations B5/jk xc: Dane Bragg, Village Manager Mr. Frank Lemke, American Sign Factory Mr. Joel Garson, Hillcrest Property Management Mr. Mr. Dave Phillips, 451 Town Place Circle Page I of 1 Re: Appeal Kevin Weasler to: j kamka@vbg.org 05/29/2012 03:03 PM Hide Details From: Kevin Weasler<kcweasler@yahoo.com> To: "jkamka@vbg.org" <jkamka@vbg.org>, Hi Julie, I would like to appeal. Can this email serve as the intent to appeal? Thanks Kebib --------------------- Kevin Weasler Culver's Restaurants Buffalo Grove&Schaumburg-Wise Rd. 773.407.2535 On May 18, 2012, at 9:46 AM, ikamka@bg_org wrote: Hi Kevin, The written appeal request,whether by letter or email, must be submitted within 15 days of the ZBA meeting. That would be Wednesday, May 30th. You can always request the appeal,then withdraw it if you decide not to move forward with it. I hope this information helps. Julie Kamka Village of Buffalo Grove Phone(847)459-2521 Fax(847)459-7944 Email: jkamkaQ-vbg.org <graycol.gif>Kevin Weasler---05/18/2012 09:40:49 AM---I-ii Julie- I'm unsure if I'll go forward the appeal or not for our sign, What is the timing by which Rom Kevin Weasler<kcweasler(cD.Vahoo.com> To:"Lkamkaavbg.org"<'kamka vb .or >, Date:0511 81201 2 09:40 AM Subject:Appeal Hi Julie- I'm unsure if I'll go forward the appeal or not for our s@. What is the timing by which I need to to submit the appeal? Thanks, Kevin Kevin Weasler Culver's Restaurants Buffalo Grove, Schaumburg— Wise Rd. 773.407.2535 file://C:\Userslkamkajc\AppData\Local\Temp\17\notes041013\—web3649.htm 5/29/2012 450 MCHENRY ROAD,CULVER'S OF BUFFALO GROVE-ZONING ORDINANCE,SECTION 17.44.060.E.6, FOR THE PURPOSE OF ALLOWING AN OFF-PREMISES DIRECTIONAL GROUND SIGN TO BE INSTALLED ON THE PROPERTY LOCATED AT 500 MCHENRY ROAD; AND TO ALLOW SAID OFF-PREMISES DIRECTIONAL GROUND SIGN TO EXCEED SIX(6)SQUARE FEET IN SIGN AREA Mr. Frank Lemke, American Sign Factory, 1225 Bowes Road, Elgin, Illinois 60123 and Mr. Kevin Weasler, Culver's of Buffalo Grove,450 McHenry Road, were present and sworn in. Also present and sworn in was Mr.Joel Garson, Hillcrest Property Management, 55 West 22nd Street, Lombard, Illinois 60148 on behalf of Town Place.The public hearing notice published in the Daily Herald on April 25, 2012 was read. Mr. Weasler explained that Culver's has been at this location for ten (10)years. He has owned this location for eight and one half(8-1/2) years. His business access is important. He feels that he does have good access but has known over the years that the back entrance drive to Culver's is fairly unknown to some Village residents but particularly to customers that are passing through, whether it be just north of his location or to other municipalities north of Buffalo Grove. For him it is a competitive issue. He would like to remain competitive with his competition. In the last five (5) or six(6) years a lot of restaurants have opened in Lincolnshire. Also a lot have opened in Wheeling. With more restaurants there is more competition. He obtained the permission of the property owner, Belmont Village, through their corporate office in Houston. During the Appearance Review Team (ART) meeting it was suggested to design the sign more in character with the surrounding area.They redesigned the sign to look more in character with the Belmont Village ground sign, but also with the approval of the Culver's corporate office. He understands that this request is not common in Buffalo Grove, but if you look at Wheeling in particular the McDonald's in the Sam's Club/Wal-Mart shopping center, there is a McDonald's directional sign located along Route 83 directing customers that they can enter there.That is what he is trying to achieve. He does not anticipate that the proposed sign will change his business in a huge way. But in his business, low margin and any incremental sales that can be generated, helps. His goal is to keep money in Buffalo Grove and not have customers travel north to the other municipalities which have added a lot of restaurants between 2005 and 2012. Ch. Entman read the Village Engineer's memorandum addressed to Brian Sheehan dated April 26, 2012 which states: "The proposed location is not acceptable as it is located in direct conflict with a storm sewer." Ch. Entman read the subsequent Village Engineer's memorandum addressed to Brian Sheehan dated April 30, 2012 which states: "I have no comments on the revised proposal." Ch. Entman read the Appearance Review Team (ART) minutes dated April 30, 2012 into the record. Ch. Entman asked Mr.Weasler if the proposed sign rendering labeled ZBA Exhibit "K" is the revised proposed sign. Mr. Lemke stated that the revised proposed sign is patterned after the Belmont Village ground sign. Com. Windecker asked if the proposed sign would be located ten (10)feet from the sidewalk and ten (10)feet from the curb. Mr. Sheehan stated that the proposed sign would be located ten (10)feet from both sidewalks. Mr. Lemke agreed that the revised location of the proposed sign would be ten (10)feet from the inside of both sidewalks as shown on the Revised Exhibit "A2". Draft Minutes Zoning Board of Appeals May 15, 2012 Com. Cesario is trying to understand the unique elements of this property and this request. His concern is any entity in Town Center wanting a sign at Buffalo Grove Road and Checker Drive to direct customers into Town Center. He asked Mr. Weasler to explain the unique elements of this property and why this request is more important than a more visible sign on McHenry Road or some other more traditional way of advertising the property. Mr. Weasler stated that he views this entrance as a direct access to his property. If you turn onto Town Place Parkway from Buffalo Grove Road you will see Culver's versus the concept of putting a sign elsewhere in Town Center or near the Post Office.Town Place Parkway is a direct access road to Culver's albeit an unknown one which is the purpose of the request.The McDonald's sign on Route 83 in Wheeling is more of stretch because you have to weave your way around the parking lot to find the McDonald's whereas customers turning onto Town Place Parkway will see Culver's as soon as you turn. His challenge is to get people to know that you can access the Culver's property from Buffalo Grove Road. Com. Cesario added that there is a McDonald's sign on Old Arlington Heights Road to direct you to the location on Dundee Road. Both of those are located in commercial areas whereas this proposed sign would be in a residential area. If this sign is approved, there will be a lot more requests for this type of sign from the businesses located in Town Center. He is trying to understand why it is so important to have the sign along Buffalo Grove Road versus along McHenry Road which is the frontage of the property. Mr. Weasler responded that Buffalo Grove Road is a major thoroughfare and major connector from Buffalo Grove to other places. He would like customers to have the knowledge of the access from Buffalo Grove Road. Once the knowledge is there customers will know how quickly they can access Culver's from Buffalo Grove Road. He has heard from many Buffalo Grove residents that they did not know that they could access his property from this road.They thought they had to enter and exit from McHenry Road. As for all the businesses in Town Center, if you were to turn on the service drive at the Post Office,you would not immediately be able to see the businesses. Com. Au stated that she lives on Buffalo Grove Road and she had no idea that she could access Culver's from Town Place Parkway. She is one of those people that drove all the way around to the McHenry Road entrance. Com. Steingold asked for confirmation that the proposed sign would not create any negative consequences regarding traffic flow or pedestrian safety. Mr. Lemke stated that the proposed sign would not have any negative impact on the visual affect for the area and will not block the line of sight. The sign would be setback far enough and is small enough that there were would not be issues.The sign would not block the sight triangle in any way. Mr. Weasler stated that his desired effect is to make people aware that they can access his property.There may be some increased traffic but if it easier to access the property chances are the customers will come more often. If this proposed sign were a huge project and a huge expense he would not pursue it because he does not believe that the return on the investment would be there. He is not looking at a game changer of a sign, but looking at something that can incrementally help him as a business owner and help people know how to get somewhere quicker and easier. Com. Steingold asked how many more cars would utilize this access road. Mr. Weasler stated that he hopes for an unlimited number but the reality is it would be hard for him to guess. He could not see the neighbor's noticing an increase in traffic. It would be noticeable only to him. Com. Cesario asked if part of the request is to facilitate the safe northbound exit from the property so someone does not have to make a left onto McHenry Road. Mr. Weasler stated that is a point that he should have raised because it is a very good point.The speed limit is forty five (45) miles per hour on McHenry Road. Anyone who has ever taken a left onto McHenry Road knows it can be downright scary. Draft Minutes Zoning Board of Appeals May 15, 2012 Ch. Entman stated that Culver's is located on McHenry Road.The restaurant has been there a long time, people know it is there. What he understands is that there is a visibility problem for the restaurant.The solution that is being proposed is to put a sign along Buffalo Grove Road because of the bad visibility on McHenry Road.That is a pretty unique solution to a visibility issue. Mr. Weasler clarified that he would not classify it as a visibility problem; he would classify it as a knowledge of an access point issue. He does not know that if someone is traveling on McHenry Road there is a visibility problem. You can recover if you are on McHenry Road. You can get to the second access point.The knowledge just is not there for this third access point. He does not disagree totally that he has a visibility problem because that landscaping over ten (10)years has really grown. He would classify it more as a knowledge of access issue. Ch. Entman stated that he would agree with Mr. Weasler on that. He was trying to see if there was a discussion about the visibility of the sign on McHenry Road.The thing that he has a problem with is the Board venturing into an area of signage away from the location of a business to alert potential customers that there may be a business at this location that is not where the sign is.That could apply to just about every sign in the Village;to have more exposure away from where the business is located. He has an issue with that. In his mind, that does not meet the need for a sign that would permit the ZBA to grant a variance. He could think of hundreds of businesses that would love to have a second sign off their premises to alert the public that there business is located there. He believes that it was correctly pointed out at the ART meeting that this is an off-premises ground sign and not a directional sign. He is not convinced that there is a need or that the criteria requirements have been met for a variance. This is just a situation of alerting people to the fact that a business is located and has a sign where the business is located, but wants people off the location to know of the existence of the business. He would not be in favor of this type of sign under these circumstances. He is not saying that it would not be a nice to have the sign. He is not saying that the proposed sign may or may not be tasteful or too egregious in size or shape. He is not addressing any of those issues. He believes there are issues with having signage off the premises, especially in this location.This is going through a residential area. He is opposed to this type of signage. He also does not believe that the criteria has been met to grant a variance. Com. Windecker stated that at the ART meeting, he advised that he was concerned about this sign setting a precedent. He believes that this could be a real problem. He is concerned that the sign would create issues with people using this road as a shortcut to avoid Route 83. Ch. Entman added that based on what the Sign Code provides for, and what the ZBA is allowed to approve, he does not believe that there is a need for this sign, nor has the criteria been met to grant a variance.This is just another sign. It would be great if businesses could have this type of sign, but then there would be signs all over the Village identifying businesses that are not located where the signs are. Mr. Weasler stated that he understands the ZBA's concern with setting a precedent. Precedent is something that the ZBA has to be very careful with. However, he believes that sometimes a precedent needs to be set. Maybe the precedent is not necessarily a bad thing. If it opens up a can of worms he understands that can be challenging. But if the sign is tasteful, well located with the permission of the property owner, does not adversely impact the Planned Unit Development, improves a major safety issue with exiting north onto McHenry Road and has the potential to raise sales tax revenue and keep a local business healthy, he disagrees that setting a precedent is a bad idea. Ch. Entman replied that precedent setting is a concern when reviewing a request. But his comments are not based on setting a precedent. His comments have nothing to do with any other request that may come before the ZBA in the future. His comments are based on his belief of what the Sign Code provides Draft Minutes Zoning Board of Appeals May 15, 2012 for and what the criteria is to grant a variance. He does not believe that the proposed sign meets that criteria at all. In this case he is not concerned with setting a precedent. If there is enough outcry that businesses want this type of sign, then the Village can look at amending the Sign Code. He does not believe that this is an issue of increasing sales tax revenue for the Village. It was mentioned that Mr. Weasler does not believe that traffic flow will be increased. He is limiting his comments to what he believes the Sign Code provides for and what the ZBA's authority is to grant a variance. Mr.Joel Garson, Hillcrest Property Management, stated that he is with the management company for the one hundred fifty two (152) units that are located on Town Place Parkway. For the past twenty two (22)years the Association has maintained this road with no help from the other tenants located on this road.There are two and a half(2-1/2) entrances to get into the property; one (1) on Buffalo Grove Road and one and a half(1-1/2) on Route 83. It is a residential area and with the economic conditions of condominium sales he believes having commercial signage would create an additional burden on the values of the units in this day and age. In the future, maybe not; in the past, maybe not. But in today's market, condominiums and townhomes are the hardest to sell at the current time.The values of the units today compared to what they were three (3)to four (4)years ago, these owners are taking a bath. Once signage is erected for commercial usage, he thinks that values will hit another low. He agrees with Ch. Entman's comments that the sign is not on the property. He does not believe that a hazard exists exiting the property. Mr. Weasler asked Mr. Garson if he polled the residents and if he received feedback from a lot of the residents. Mr. Garson stated that he received telephone calls from a lot of residents. He should have distributed a petition to the residents and obtained signatures,which he could do if needed. He received telephone calls from every Board member of the five (5) Associations that were against the proposed sign. When Culver's wanted to stay open until 11:00 p.m. the residents approved that, they want to be good neighbors. But this request is a little out of hand. Mr. Dave Phillips, 451 Town Place Circle, was present and sworn in. He is a twenty one (21)year resident of the Village. He advised that Town Place Parkway is not a public road. It is a private road. It is not dedicated to the Village and has been the responsibility of the condominium and townhome owners to maintain. On Buffalo Grove Road from Checker Drive north to Aptakisic Road, there are only a few commercial businesses on that stretch; the Post Office,the BP Amoco station, the bank and the veterinarian. Then there is nothing until just south of Aptakisic Road.This is a residential area and he believes a sign, like the one being proposed, does not fit into a residential area. If you look at Town Center, there are four (4)towers.There is one (1) on Lake Cook Road; there are two (2) on McHenry Road and one (1) along Buffalo Grove Road.There is signage on three (3) of the towers.The signage is on the Lake Cook Road tower and the McHenry Road towers.The one (1) tower by the Post Office does not have any signage on it. If Culver's is allowed to install this sign, why wouldn't any other tenant in Town Center want to put signage on Buffalo Grove Road. He does not believe it is the proper thing to do. He also believes that the residents do not want any additional traffic through their community. There were no additional questions or comments from the Commissioners.There were no additional questions or comments from the audience. Com. Cesario made the following motion: Draft Minutes Zoning Board of Appeals May 15, 2012 I move we recommend to the Village Board to grant the request made by Culver's of Buffalo Grove, 450 McHenry Road, for variance of Zoning Ordinance, Section 17.44.060.E.6, pertaining to Signs, for the purpose of allowing an off-premises directional ground sign to be installed on the property located at 500 McHenry Road; and to allow said off-premises directional ground sign to exceed six (6) square feet in sign area. The sign is to be installed pursuant to the sign rendering labeled as ZBA Exhibit "K" and located pursuant to Revised Exhibit "A2". Subject to the Village Engineer's memorandum dated April 30, 2012. Subject to the Appearance Review Team (ART) minutes dated April 30, 2012. Com. Au seconded the motion. Roll Call Vote: AYE—Au NAY—Cesario, Steingold, Windecker, Lesser, Entman ABSTAIN—None Motion Denied 5 to 1. Petitioner was advised of their right to appeal the decision to Village Board. Draft Minutes Zoning Board of Appeals May 15, 2012 ZONING BOARD OF APPEALS VILLAGE OF BUFFALO GROVE, ILLINOIS FINDINGS OF FACT ON VARIATION OF ZONING ORDINANCE THE BUFFALO GROVE ZONING BOARD OF APPEALS HEREBY MAKES THE FOLLOWING FINDINGS OF FACT AND CONCLUSIONS: I. THE SUBJECT PROPERTY: A. Applicant: Culver's of Buffalo Grove B. Location: 450 McHenry Road C. Zoning District: B5 Town Center Business District D. Type of Sign: Off-Premises Directional Ground Sign E. Characteristics of Sign (including size): 48" high by 38" wide non-illuminated doubled faced directional ground sign; painted Culver's Blue PMS 294c with 3M reflective white vinyl. F. Lot Characteristics: Property is located in the northeast portion of the Town Center Business District. II. CHARACTERISTICS OF THE SURROUNDING AREA: North— R5 SU Residential & R8 SU Residential South — B5 Town Center Business District East - R5 SU Residential & R8 SU Residential West - B5 Town Center Business District III. VARIATION SOUGHT: Zoning Ordinance, Section 17.44.060.E.6, pertaining to Signs, for the purpose of allowing an off-premises directional ground sign to be installed on the property located at 500 McHenry Road; and to allow said off-premises directional ground sign to exceed six (6) square feet in sign area. IV. EXHIBITS DEPICTING VARIATION: A. Exhibit "Al"— Plat of Survey. B. Exhibit "A2"—Site Plan. C. Exhibit "A3"—Satellite Map &View. D. Exhibit "D"— Letter from American Sign Factory. E. Exhibit "E1"— Proposed Color Sign Rendering. Draft Findings of Fact Culver's of Buffalo Grove,450 McHenry Road May 15,2012 Page 1 of 3 F. Exhibit "E2"— Proposed Color Sign Rendering. G. Exhibit "I" — Letter of Authorization from Culver's. H. Exhibit "J"— Letter of Approval from Belmont Village. 1. Exhibit "K"— Revised Proposed Color Sign Rendering. J. Revised Exhibit "A2" —Corrected Site Plan. V. VILLAGE ENGINEER'S REPORT Village Engineer memorandum addressed to Brian Sheehan dated April 26, 2012 referring to Exhibit A2—Site Plan which states: "The proposed location is not acceptable as it is located in direct conflict with a storm sewer." Village Engineer memorandum addressed to Brian Sheehan dated April 30, 2012 referring to Revised Exhibit A2 -Site Plan which states: "I have no comments on the revised proposal." V1. PUBLIC HEARING: After due notice as required by law, a copy of said publication notice being attached hereto as Exhibit C, the Zoning Board of Appeals held a public hearing regarding the proposed variance on Tuesday, May 15, 2012 at the Village Hall, 50 Raupp Blvd., Buffalo Grove, IL 60089 at 7:30P.M. The applicant, Mr. Kevin Weasler, Culver's of Buffalo Grove, 450 McHenry Road, and Mr. Frank Lemke, American Sign Factory, 1225 Bowes Road, Elgin, Illinois, 60123, testified at the hearing and presented documentary evidence. The following objectors appeared at the hearing: Mr. Joel Garson, Hillcrest Property Management, 55 West 22nd Street, Lombard, Illinois 60148 on behalf of Town Place; and Mr. Dave Phillips, 451 Town Place Circle, Buffalo Grove, Illinois 60089. The following sent written objection prior to the hearing: None Attached hereto and made a part hereof as Exhibit J are the minutes of the Zoning Board of Appeals meeting held on Tuesday, May 15, 2012. VI1. FINDINGS: The Zoning Board of Appeals finds that the criteria as set forth in Section Draft Findings of Fact Culver's of Buffalo Grove,450 McHenry Road May 15,2012 Page 2 of 3 17.52.070 have not been met in that the Petitioner has not shown: 1. The plight of the owner is due to hardship and unique circumstances. 2. The proposed variation will not alter the essential character of the neighborhood. IX. CONDITIONS: The variance shall be subject to the following conditions: 1. The sign is to be installed pursuant to the sign rendering labeled as ZBA Exhibit "K" and located pursuant to Revised Exhibit "A2". 2. Subject to the Village Engineer's memorandum dated April 30, 2012. 3. Subject to the Appearance Review Team (ART) minutes dated April 30, 2012. X. CONCLUSION: The Zoning Board of Appeals, by a vote of 5 to 1, DENIES the request made by Culver's of Buffalo Grove, 450 McHenry Road, for variance of Zoning Ordinance, Section 17.44.060.E.6, pertaining to Signs, for the purpose of allowing an off- premises directional ground sign to be installed on the property located at 500 McHenry Road; and to allow said off-premises directional ground sign to exceed six (6) square feet in sign area. Dated— May 15, 2012 VILLAGE OF BUFFALO GROVE, IL Bruce Entman, Chairman Zoning Board of Appeals Draft Findings of Fact Culver's of Buffalo Grove,450 McHenry Road May 15,2012 Page 3 of 3 ART (Appearance Review Team) Meeting APRIL 30, 2012 450 MCHENRY ROAD, CULVER'S OF BUFFALO GROVE OFF-PREMISES DIRECTIONAL GROUND SIGN PRESENT Ghida Neukirch, Deputy Village Manager Brian Sheehan, Deputy Building Commissioner/Operations Carol Berman/ Deputy Building Commissioner/Administration Robert Pfeil, Village Planner Joseph Wallace, Plan Examiner Nidhi Vaid, Associate Planner Louis Windecker, ZBA Commissioner Mr. Frank Lemke, American Sign Factory Mr. Kevin Weasler, Culver's of Buffalo Grove PROPOSAL Request is being made by Culver's of Buffalo Grove, 450 McHenry Road, for variance of Zoning Ordinance, Section 17.44.060.E.6, pertaining to Signs, for the purpose of allowing an off-premises directional ground sign to be installed on the property located at 500 McHenry Road; and to allow said off-premises directional ground sign to exceed six (6) square feet in sign area. M. Lemke explained that Mr. Weasler has been looking at different ways to increase traffic flow to the restaurant. One idea was to place a sign along Buffalo Grove Road. Mr. Weasler added that he has been at this location for ten (10) years, but many people pass by not knowing that they can access the restaurant from Buffalo Grove Road. Other towns allow this type of sign. He approached Belmont Village about the sign location and they did not have any concerns. Mr. Sheehan stated that he was confused about the photographs submitted showing the main ground sign and stating that visibility is limited on McHenry Road, but yet the proposed sign is along Buffalo Grove Road. He now understands why they are requesting the sign along Buffalo Grove Road. He is concerned about the precedent that would be set if the proposed sign is permitted to be placed in a residential area. The Town Center was designed with the intention of everything being in character with the Town center concept and harmonious with the surrounding buildings, including directional and other signs. The coloring and design of the current proposed sign does not fit into the Town Center concept, is not harmony with the surrounding area or compatible with the buildings. Because of this he cannot support the request. Mr. Weasler explained that the proposed sign is similar to the main ground sign that is on his property now. He would consider matching the proposed sign more closely to the Town Center. Mrs. Neukirch asked Mr. Weasler if he will be addressing the visibility issues with the current ground sign in the near future. Mr. Weasler explained that he does not have any plans to change the existing ground sign in the near future, but may down the line. He is looking to make people aware of the service drive and to create visibility along Buffalo Grove Road. Mrs. Neukirch agrees with Mr. Sheehan concerning the precedent that would be set but also understands the unique circumstances surrounding the shared service drive. Mr. Sheehan advised that there was a lot of discussion concerning the Town Center signage when the street furniture first went in. It was determined that directional or tenant panel signs were not to be permitted on the street furniture located on Buffalo Grove Road at the rear entrance by Deerfields and the Post Office. Com. Windecker recalls that the discussion regarding the Town Center signage was very lengthy. He advised that there was also a lot of discussion concerning the Culver's ground sign with the residents of Cherbourg. He is also concerned that the proposed sign would set a precedent. Mrs. Berman asked Mr. Sheehan if there are any other signs in the Village that are similar to the proposed sign. Mr. Sheehan stated that he is not aware of any. He reviewed the definition of a direction sign. He also advised that someone could gain access to Culver's all the way from the Walgreens at the corner of Lake Cook Road and Buffalo Grove Road. Mr. Weasler agreed. Mr. Weasler asked if he proposed a sign that was tasteful and fit in with the area, would he still be setting a bad precedent. Mr. Sheehan advised that he could not answer that question but believes that any commercial sign in a residential area would set a bad precedent. Mr. Weasler stated that he does not look at the area of the proposed sign location as residential. Mr. Sheehan agreed that the Town Center is a mixed use development. Mr. Pfeil asked Mr. Weasler if he has had any contact with Town Place concerning the proposed sign. Mr. Lemke stated that a letter was sent out by the Village advising of the request for variation. Mr. Sheehan asked Mrs. Kamka approximately how many letters were sent out notifying of the variation request. Mrs. Kamka stated approximately one hundred sixty (160) letters were sent and she believes one was sent to the Town Place Condominium Association. Mrs. Neukirch suggested to both Mr. Lemke and Mr. Weasler to have additional sign proposals for the Zoning Board of Appeals meeting on May 15, 2012. Mr. Pfeil stated that Town Place has had concerns with the maintenance of the shared drive in the past and asked Mr. Weasler if he has been contacted by the Association concerning the maintenance of the shared drive. Mr. Wealser stated that he was contacted in the fall regarding the snow plowing of the drive. Since it did not snow very much this winter, he has not heard anything from the Association since. Mr. Pfeil asked Mr. Wealser how much additional traffic is anticipated on the service drive. Mr. Weasler believes that there will not be a huge increase in traffic due to the proposed sign. Mr. Pfeil stated that when this section of Town Center was developed, the Condominiums residents were not against the proposed Culver's but he does not believe that Culver's traffic was anticipated for the service drive. He believes that the residents thought that traffic would be from McHenry Road. Mr. Weasler stated that he has a good relationship with the Condominium residents and the medical building. Mr. Wallace believes that the proposed sign is more of an off premise ground sign than a direction ground sign. Mr. Sheehan agrees as the proposed sign would not be located at the driveway entrance to Culver's, which is where a directional sign should be located. Ms. Vaid stated that she can see the need for the proposed sign, but also can understand the impact if the sign is approved. Mrs. Berman stated that she does not have any real objections to the proposed sign, but recommends having an alternative proposal available for the ZBA meeting. Mr. Sheehan advised that the sign should be designed to be in harmony with the surrounding buildings and more closely match the existing ground sign. He also suggested approaching the Condominium Association and possibly getting them to indicate in writing their awareness of the sign location and the intent to use this drive as an access point for Culvers drive through traffic and that they do not have any issues concerning this use. Mr. Pfeil would like to see a sign that is less obtrusive and incorporate the use of brick to more closely match the surrounding buildings. Mr. Weasler stated that he could possibly use materials to match the existing Belmont Village ground sign along Buffalo Grove Road. There were no additional questions or comments from the ART members. RECOMMENDATION The ART has determined that the appearance of the directional ground sign as proposed does not meet the criteria set forth in the Village of Buffalo Grove Appearance Plan and is not in harmony with the buildings and is not compatible with the surrounding area. The petitioner indicated that he would be providing alternative concepts for the ZBA to review. This request is scheduled to appear before the ZBA on Tuesday, May 15, 2012. Prepared by: Julie Kamka Building & Zoning Department PUBLIC HEARING NOTICE PUBLIC NOTICE is hereby given that the Buffalo Grove Zoning Board of Appeals will hold a Public Hearing at 7:30 P.M. on Tuesday, May 15, 2012 in the Council Chambers of the Village Hall, 50 Raupp Boulevard. Request is being made by Culver's of Buffalo Grove, 450 McHenry Road, for variance of Zoning Ordinance, Section 17.44.060.E.6, pertaining to Signs, for the purpose of allowing an off- premises directional ground sign to be installed on the property located at 500 McHenry Road; and to allow said off-premises directional ground sign to exceed six (6) square feet in sign area. Legal Description: Parcel 1: Lot 1 in Belmont Village — Buffalo Grove, being a Subdivision of part of the west half of Section 33, Township 43 north, Range 11, east of the Third Principal Meridian, according to the Plat thereof recorded July 11, 2001 as Document 4723588, in Lake County, Illinois. Parcel 2: Easement for the benefit of Parcel 1 for ingress and egress to Illinois Route 83 and to Town Place Parkway over the access easement depicted on the Plat of Belmont Village— Buffalo Grove recorded as Document 4723588 and as granted by the Declaration of Covenants, Conditions and Easements recorded as Document 4723589, in Lake County, Illinois. Commonly known as: 500 McHenry Road, Buffalo Grove, Illinois 60089 VILLAGE OF BUFFALO GROVE, IL Bruce Entman, Chairman Zoning Board of Appeals Site Location : 450 McHenry Rd . Sign Location Site Location 6 1 1 690 12 14 6CT. 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B CYo`•fe r d v y t 4 € .p�� -a• X � F Csa °��mm a °Ho Wry sm� o y O a 0;y YNpm _ v �I:uayaa �z g mva m `g Li 2 Qof 4i¶z eP A2© 00, LO co w y w„ Rl w m a, o z w w n n ow h M � oq 4P 4 1�11r � N Ems" a` o LL F4 �� F 4 q h x�tl I � C z Epm � " o fl pI u' a ¢ r a 017 a £ u w n " " pp�p 8 b x C7 s ZZ a oLL d" s_ p- ' LU �.ynMFl f M z U N m N u.,ry�F� yrNm� � Q G 33:M r"e a VILLAGE OF BUFFALO GROVE WARRANT#1191 18-Jun-12 Corporate Fund: Reimbursements & Fund Transfers 491.81 Reserve for Capital Replacement-Autos 87101.00 Reserve for Capital Replacement-MIS 917.27 Revenue Reimbursements 10,895.35 Legislative 825.00 Office of Village Manager 240.00 Management Information Systems 12,432.37 Legal 624.50 Finance & General Services 9,221.07 Human Resources 13,305.12 Fire Services 14,705.49 Police Services 48,816.22 Building & Zoning 383.02 Engineering Services 84.60 Building & Grounds 25,436.59 Street & Bridge Operations 124,760.98 Street & Bridge Administration 345.85 Forestry 460.63 Central Garage 26,898.90 Drainage System 3,510.08 ES DA 52.75 Transfer/Non Operating 0.00 Total 381,508.60 Illinois Municipal Retirement Fund: 0.00 Parking Lot Fund: 4,451.50 Motor Fuel Tax Fund: 46,096.46 School & Park Donations 0.00 Capital Projects-Facilities: 4,078.15 Capital Projects-Streets: 0.00 Health Insurance Expense 0.00 Facilities Development Debt Service Fund: 0.00 Police Pension Fund: 0.00 Fire Pension Fund: 0.00 Retiree Health Savings: 0.00 Water Fund: Reimbursements & Refunds: 159.20 Water Operations 91,934.42 Sewer Operations 314,787.91 Total 406,881.53 Buffalo Grove Golf Fund: Reimbursements & Refunds: 0.00 Golf Operations 25,453.58 Total 25,453.58 Arboretum Golf Fund: Reimbursements 0.00 Golf Operations 42,240.83 Total 42,240.83 Refuse Service Fund: 77,857.08 PAYROLL PERIOD ENDING 6/03/2012 926,002.80 TOTAL WARRANT#1191 1,914,570.53 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President Payroll Longevity Ending Date 06/03/12 ADJ (June) Balance Net Earnings 527,611.83 6,967.58 534,579.41 Federal W/H PENMO 945 0.00 0.00 Federal W/H BW 941 103,206.02 1,354.78 104,560.80 Federal W/H MO 941 0.00 0.00 Credit Union 21,949.17 21,949.17 Roth IRA 1,411.11 1,411.11 State W/H 34,364.55 416.11 34,780.66 State W/H Wise 1,204.50 1,204.50 United Way 202.25 202.25 Bright Directions 160.00 160.00 AFLAC 308.71 308.71 Fire Pension/Sup 33.29 33.29 Police Pension 22,735.44 436.04 23,171.48 Fire Pension 20,183.16 170.19 20,353.35 Flex Savings 5,241.28 5,241.28 Dependent Care 920.93 920.93 IRS Bills 200.00 200.00 ICMA Employee 27,357.46 27,357.46 ICMA Employer 855.17 855.17 PPO Premium Deduct 15,620.74 15,620.74 RHS-Fire 2,220.09 2,220.09 FICA FICA Employee 15,024.95 151.20 15,176.15 37,579.29 FICA Employer 22,179.94 223.20 22,403.14 FOP 103.75 103.75 MEDI Medicare 11,549.73 142.10 11,691.83 23,383.66 BGHS 48.00 48.00 60,962.95 Fire Dues 1,598.00 1,598.00 AFLAC Pre Tax 952.54 952.54 PPO Premium Deduct Tax 59.08 59.08 Life Insurance 627.84 627.84 FPAC 107.00 107.00 PC Purchase 932.02 932.02 IPBC 779.06 779.06 Garnishments 6,254.59 6,254.59 General Fund Fire 275.00 275.00 Sub-total 846,277.20 0.00 9,861.20 856,138.40 890,233.37 IMRF-Supplement 0.00 IMRF-Employee 14,779.64 162.00 14,941.64 IMRF-Employer 42,762.21 468.72 43,230.93 Gross Payroll 903,819.05 0.00 10,491.92 914,310.97 926,002.80 dstbyorg 926,002.80 Payroll Gross Dept# 926,002.80 Transfers 0.00 Longevity Gross Payroll Transfer 534,579.41 Water/Sewer 541/542 38,046.33 IRA 1,411.11 BG Golf 546 25,068.61 Credit Union 21,949.17 Arb Golf 548 29,853.46 State Tax 34,780.66 Total Other Funds 92,968.40 941 Federal Tax 165,523.75 54,922.07 945 Federal Tax 0.00 MmuffiffilmmICMA 28,212.63 RHS-Fire 2,220.09 TRANSFERRED: Flex Savings 6,162.21 794,839.03 Difference between Pyrl Gross 833,034.40 less water/golf/pension Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 1 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000010 DEPT NO. 000010 CORPORATE FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 196531 DUROWELD COMPANY INC 19547 130273 223 RES FOR CAP REPLA 2, 400 . 00 *TOTAL VENDOR DUROWELD COMPANY IN 2, 400 . 00 288960 FOSTER COACH SALES, INC. PART 1 201 130552 223 RES FOR CAP REPLACE AUTO 83, 901 . 00 *TOTAL VENDOR FOSTER COACH SALES, 83, 901 . 00 * 573955 MNJ TECHOLOGIES DIRECT 3191334 130504 229 RES FOR CAP REPLA 467 . 48 3190652 130419 229 RES FOR CAP REPLA 272 . 38 3191332 130547 229 RES FOR CAP REPLA 116. 74 3191333 130501 229 RES FOR CAP REPLA 60 . 67 *TOTAL VENDOR MNJ TECHOLOGIES DIR 917 .27 585911 MPC COM. & LIGHTING INC 121214 130462 223 RES FOR CAP REPLA 625. 00 *TOTAL VENDOR MPC COM. & LIGHTING 625. 00 759930 FAY RUBIN TOSH LAP T 130523 147 REC ALL OTHER 491 . 81 *TOTAL VENDOR FAY RUBIN 491 . 81 818465 SUBURBAN ACCENTS, INC 18711 130470 223 RES FOR CAP REPLA 175. 00 *TOTAL VENDOR SUBURBAN ACCENTS, I 175. 00 **TOTAL CORPORATE FUND 4, 609. 08 83, 901 . 00 Date: 06/14/12 09:36 Village of Buffalo Grove Page: 2 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000010 DEPT NO. 000210 CORPORATE REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 48410 ANDRES MEDICAL BILLING 30416 130479 1259 AMB TRANS FEES 5, 579. 57 *TOTAL VENDOR ANDRES MEDICAL BILL 5, 579. 57 * 48410 ANDRES MEDICAL BILLING 30105 130535 1259 AMB TRANS FEES 3, 765. 94 *TOTAL VENDOR ANDRES MEDICAL BILL 3, 765. 94 * 99998 JOSEPH REIN AMB REFUND 130522 1259 AMB TRANS FEES 372 .34 MOBILE VEN 130478 1096 MISC LICENSE 135. 00 *TOTAL VENDOR -> ONE-TIME VENDORS 507 . 34 * 152802 COMMUNICATION REVOLVING T1235967 130271 1299 ALL OTHER INCOME 182 .50 *TOTAL VENDOR COMMUNICATION REVOL 182 .50 * 545500 TIM MALINOWSKI MULTIPLE 130283 1299 ALL OTHER INCOME 860 . 00 *TOTAL VENDOR TIM MALINOWSKI 860 . 00 * **TOTAL CORPORATE REVENUE 10, 895. 35 Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 3 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000010 DEPT NO. 000401 LEGISLATIVE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 LAUREN JOHNSON REF 2012 A 130412 3718 ARTS COMMISSION 25. 00 ARTS 2012 130425 3718 ARTS COMMISSION 25. 00 *TOTAL VENDOR -> ONE-TIME VENDORS 50 . 00 * 160360 CROWN TROPHY IV621128 130540 3716 PLAN COMMISSION 25. 00 *TOTAL VENDOR CROWN TROPHY 25. 00 * 612180 NORTHWEST MUN. CONFERENCE 9279 130548 3113 DUES & MEMBER 225. 00 *TOTAL VENDOR NORTHWEST MUN. CONF 225. 00 * 687705 PADDOCK PUBLICATIONS 43148501 130549 3724 FARMER'S MARKET 525. 00 *TOTAL VENDOR PADDOCK PUBLICATION 525. 00 * **TOTAL LEGISLATIVE 825. 00 Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 4 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000010 DEPT NO. 000405 OFC VLG MANAGER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 736601 RECORD INFO. SERV. INC 31673 130550 4935 ACE DUES & MEMBER 115. 00 *TOTAL VENDOR RECORD INFO. SERV. 115. 00 903220 VILLAGE OF BUFFALO GROVE 6/12/2012 130426 3214 TRAVEL ACE PT OD 36. 00 6/12/2012 130426 3240 TRAVEL ACE PT OD 2 . 71 6/12/2012 130426 4935 TRAVEL ACE PT OD 47 . 70 6/12/2012 130426 4935 TRAVEL ACE PT OD 36. 34 *TOTAL VENDOR VILLAGE OF BUFFALO 122 . 75 988700 ZIMMERMAN HARDWARE #1325 145 130551 4935 OFFICE EQUIP 2 . 25 *TOTAL VENDOR ZIMMERMAN HARDWARE 2 .25 **TOTAL OFC VLG MANAGER 240 . 00 Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 5 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000010 DEPT NO. 000407 MIS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 152496 COM CAST 5/26 13977 130539 3211 PHONE 71 . 90 *TOTAL VENDOR COM CAST 71 . 90 * 152498 COMCAST / 901305875 22025016 130538 3211 PHONE 369. 65 *TOTAL VENDOR COMCAST / 901305875 369. 65 * 163109 CULTURE FIT 243 130370 3221 COMPUTER SERVICES 2, 280 . 00 249 130368 3221 COMPUTER SERVICES 1, 824 . 00 *TOTAL VENDOR CULTURE FIT 4, 104 . 00 * 573955 MNJ TECHOLOGIES DIRECT 3191600 130500 4313 OFFICE EQUIP 533. 89 0003189250 130383 4313 OFFICE EQUIP 16. 79 126010SVC 130544 3221 COMPUTER SERVICES 4, 120 . 00 3189249 130382 4313 OFFICE EQUIP 59. 38 3191713 130502 4313 OFFICE EQUIP 214 . 13 3191601 130503 4313 OFFICE EQUIP 29. 70 125801SVC 130545 3221 COMPUTER SERVICES 1, 190 . 00 126045SVC 130546 3211 COMPUTER SERVICES 1, 680 . 00 *TOTAL VENDOR MNJ TECHOLOGIES DIR 7, 843. 89 * 903220 VILLAGE OF BUFFALO GROVE 6/12/2012 130426 3240 TRAVEL ACE PT OD 13. 99 6/12/2012 130426 4935 TRAVEL ACE PT OD 28 . 94 *TOTAL VENDOR VILLAGE OF BUFFALO 42 . 93 * **TOTAL MIS 12, 432 . 37 Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 6 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000010 DEPT NO. 000408 LEGAL SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 102879 KATHLEEN W. BONO 5819 130536 3615 LEGAL NOTICES 179. 00 *TOTAL VENDOR KATHLEEN W. BONO 179. 00 * 687708 PADDOCK PUB MULTIPLE 130516 3615 LEGAL NOTICES 353. 70 4301967 130517 3615 LEGAL NOTICE 91 . 80 *TOTAL VENDOR PADDOCK PUB 445.50 * **TOTAL LEGAL SERVICES 624 . 50 Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 7 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 4289 ACCURATE DOCUMENT 8421365 130399 3216 MAINT CONTRACT 67 . 80 *TOTAL VENDOR ACCURATE DOCUMENT 67 . 80 * 114810 BUFFALO GROVE PARK DIST. 2340 130537 3713 BG DAYS COMM 336. 75 *TOTAL VENDOR BUFFALO GROVE PARK 336. 75 * 527336 LOGSDON OFFICE SUPPLY MULTIPLE 130497 3240 OFFICE SUPPLIES 312 . 83 *TOTAL VENDOR LOGSDON OFFICE SUPP 312 . 83 * 729349 QUENCH USA, INC I00580529 130521 3216 MAINT CONTRACT 37 . 00 *TOTAL VENDOR QUENCH USA, INC 37 . 00 * 736601 RECORD INFO. SERV. INC 31673 130550 4935 ACE DUES & MEMBER 115. 00 *TOTAL VENDOR RECORD INFO. SERV. 115. 00 * 795526 SIR-SPEEDY 28715 130524 3219 PRINTING 334 . 19 *TOTAL VENDOR SIR-SPEEDY 334 . 19 * 881112 US POSTMASTER #696 MAY 12 130532 3212 POSTAGE 5, 000 . 00 *TOTAL VENDOR US POSTMASTER #696 5, 000 . 00 * 903220 VILLAGE OF BUFFALO GROVE 6/12/2012 130426 4935 TRAVEL ACE PT OD 200 . 00 *TOTAL VENDOR VILLAGE OF BUFFALO 200 . 00 * 948749 WOLF & COMPANY LLP 100186 130430 3230 AUDIT FEES 2, 817 . 50 *TOTAL VENDOR WOLF & COMPANY LLP 2, 817 .50 * **TOTAL FIN & GEN SERVICES 9, 221 . 07 Date: 06/14/12 09:36 Village of Buffalo Grove Page: 8 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000010 DEPT NO. 000411 HUMAN RESOURCES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 239050 NORTHSHORE OMEGA 053012 130422 3714 FD & PD COMMISSIO 726. 00 *TOTAL VENDOR NORTHSHORE OMEGA 726. 00 * 239050 NORTHSHORE OMEGA 053112 130421 3714 FD & OD COMMISSIO 726. 00 *TOTAL VENDOR NORTHSHORE OMEGA 726. 00 * 423900 I .R.M.A. 6/12/2012 130493 4928 PT IRMA DEDUCT CO 7, 144 . 53 6/12/2012 130493 4929 PT IRMA DEDUCT CO 2, 528 . 25 *TOTAL VENDOR I .R.M.A. 9, 672 . 78 * 512962 LANER, MUCHIN, DOMBROW, 401067 130414 3618 SPECIAL COUNSEL 1, 029.23 *TOTAL VENDOR LANER, MUCHIN, DOMB 1, 029.23 * 612101 NORTHWEST COMM HOSPITAL MAY 2012 130423 3225 CDL TESTING CONSO 522 . 00 *TOTAL VENDOR NORTHWEST COMM HOSP 522 . 00 * 852310 TRANS UNION CORP. 05257330 130299 3714 FD & PD COMMISSIO 40 . 00 *TOTAL VENDOR TRANS UNION CORP. 40 . 00 * 890200 VERICHECK INC. 1255350 130301 4935 ALL OTHER EXPENSE 446. 40 *TOTAL VENDOR VERICHECK INC. 446. 40 * 903220 VILLAGE OF BUFFALO GROVE 6/12/2012 130426 3213 TRAVEL ACE PT OD 36. 50 6/12/2012 130426 3213 TRAVEL ACE PT OD 53. 28 6/12/2012 130426 3213 TRAVEL ACE PT OD 38 . 42 6/12/2012 130426 4935 TRAVEL ACE PT OD 14 . 51 *TOTAL VENDOR VILLAGE OF BUFFALO 142 . 71 **TOTAL HUMAN RESOURCES 13, 305. 12 Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 9 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 8567 ADT SECURITY SERVICES 71335728 130266 3211 PHONE 57 . 00 *TOTAL VENDOR ADT SECURITY SERVIC 57 . 00 * 8567 ADT SECURITY SERVICES 71335564 130267 3211 PHONE 57 . 00 71335586 130265 4923 CAFT SITE EXPEND 63. 44 *TOTAL VENDOR ADT SECURITY SERVIC 120 . 44 * 153460 CONNECTIONS UNLIMITED 52355 130272 3115 CLOTHING ALLOW 539. 95 *TOTAL VENDOR CONNECTIONS UNLIMIT 539. 95 * 283250 FIRE INVEST. STRIKE FORCE 5/28 MEMBE 130541 3113 DUES & MEMBER 75. 00 MH/RV FIRE 130275 3112 PROF TRAINING 60 . 00 *TOTAL VENDOR FIRE INVEST. STRIKE 135. 00 * 284255 FIVE ALARM FIRE & SAF EQ 1233501 130276 3824 SM EQUIP & TOOLS 236. 73 *TOTAL VENDOR FIVE ALARM FIRE & S 236. 73 * 419023 OCE IMAGISTICS INC. 733972884 130289 3216 MAINT CONTRACT 223. 04 *TOTAL VENDOR OCE IMAGISTICS INC. 223. 04 * 527327 LONG GROVE FIRE PROT DIST 12016 130281 4923 CAFT SITE EXPEND 178 . 76 *TOTAL VENDOR LONG GROVE FIRE PRO 178 . 76 * 541912 MABAS DIVISION IV 2012 DUES 130282 3113 DUES & MEMBER 575. 00 *TOTAL VENDOR MABAS DIVISION IV 575. 00 * 585370 JEFF MORRIS HENRY SCHE 130286 3824 SMALL EQUIP & TOO 242 . 60 *TOTAL VENDOR JEFF MORRIS 242 . 60 * 612100 N W CENTRAL DISPATCH SYS 7732 130288 4914 NORTHWEST CENTRAL 11, 995. 82 *TOTAL VENDOR N W CENTRAL DISPATC 11, 995. 82 * 687707 PADDOCK PUBLICATIONS Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 10 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 5/31-6/27 130291 3218 SUB PUB 23. 80 *TOTAL VENDOR PADDOCK PUBLICATION 23. 80 * 688971 PASQUARELLA, DAN TRT TRAIN 130292 3213 TRAVEL 377 . 35 *TOTAL VENDOR PASQUARELLA, DAN 377 .35 * **TOTAL FIRE SERVICES 14, 705. 49 Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 11 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 4327 LEXISNEXIS RISK DATA MNGT 2012531 10 130459 3345 SUPPLIES FOSG 50 . 00 *TOTAL VENDOR LEXISNEXIS RISK DAT 50 . 00 * 6156 ACTION TARGET SEMINARS 602901 130349 3112 PROF TRAINING 500 . 00 *TOTAL VENDOR ACTION TARGET SEMIN 500 . 00 * 10411 AFTERMATH JC20120367 130350 4919 PRISONER CONTROL 95. 00 *TOTAL VENDOR AFTERMATH 95. 00 * 82510 DANILLE BARON DOG FOOD 6 130483 4918 ANIMAL CONTROL 164 . 93 *TOTAL VENDOR DANILLE BARON 164 . 93 * 125926 CDS OFFICE TECHNOLOGIES 0688283INV 130441 3345 SUPPLIES FOSG 112 . 92 0687298 130366 3343 SUPPLIES FOSG 200 . 00 *TOTAL VENDOR CDS OFFICE TECHNOLO 312 . 92 * 139010 CHICAGO COMMUNICATIONS 230955 130443 4112 RADIOS 121 . 00 *TOTAL VENDOR CHICAGO COMMUNICATI 121 . 00 * 147810 COLLEGE OF DUPAGE 2476 130367 3112 PROF TRAINING 50 . 00 *TOTAL VENDOR COLLEGE OF DUPAGE 50 . 00 * 152450 COMCAST CABLE 5/25-25290 130486 3211 PHONE 17 . 70 *TOTAL VENDOR COMCAST CABLE 17 . 70 * 188650 DES PLAINES OFFICE EQUIP AR361053 130371 4313 OFFICE EQUIP 281 . 95 *TOTAL VENDOR DES PLAINES OFFICE 281 . 95 * 191312 DPOE IMAGE-FLEX INC. 12327995 130446 4313 OFFICE EQUIP 771 . 48 *TOTAL VENDOR DPOE IMAGE-FLEX INC 771 . 48 * 240500 ENTENMANN-ROVIN CO. 0080638 130447 3115 CLOTHING ALLOW 247 . 84 *TOTAL VENDOR ENTENMANN-ROVIN CO. 247 . 84 * Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 12 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 302400 ANTHONY GALLAGHER TACT PANTS 130408 3115 CLOTHING ALLOW 62 . 44 *TOTAL VENDOR ANTHONY GALLAGHER 62 . 44 * 351011 HAWKINS DEREK FIRE ARMS 130378 3112 PROF TRAINING 200 . 00 *TOTAL VENDOR HAWKINS DEREK 200 . 00 * 375620 ID NETWORKS, INC. 166142 130451 4931 IICRIM JUST INFO 6, 850 . 00 *TOTAL VENDOR ID NETWORKS, INC. 6, 850 . 00 * 482300 KALE UNIFORMS, INC. 629157 130494 3115 CLOTHING ALLOW 55. 99 *TOTAL VENDOR KALE UNIFORMS, INC. 55. 99 * 506000 KUSTOM SIGNALS, INC 463515 130453 4116 PATROL EQUIP 163. 10 *TOTAL VENDOR KUSTOM SIGNALS, INC 163. 10 * 517946 LEADSONLINE, LLC 221614 130456 3353 OPER EQUIP FOSG 3, 468 . 00 *TOTAL VENDOR LEADSONLINE, LLC 3, 468 . 00 * 527336 LOGSDON OFFICE SUPPLY MULTIPLE 130381 3347 SUPPLIES RECORDS 261 . 34 *TOTAL VENDOR LOGSDON OFFICE SUPP 261 .34 * 528888 L-3 COMM-MOBILE VISION 0185413 130454 3343 SUPPLIES PATROL 2, 162 . 00 *TOTAL VENDOR L-3 COMM-MOBILE VIS 2, 162 . 00 * 546820 VELOCITA TECHNOLOGY, INC. 617553 130473 3347 SUPPLIES RECORDS 96. 36 *TOTAL VENDOR VELOCITA TECHNOLOGY 96.36 * 573955 MNJ TECHOLOGIES DIRECT 0003189252 130460 3211 PHONE 64 . 30 *TOTAL VENDOR MNJ TECHOLOGIES DIR 64 .30 * 612100 N W CENTRAL DISPATCH SYS 7732 130288 4914 NORTHWEST CENTRAL 27, 990 . 23 *TOTAL VENDOR N W CENTRAL DISPATC 27, 990 .23 * Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 13 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 612170 NORTHWEST POLICE ACADEMY APP FOR ME 130384 3218 SUB PUB 50 . 00 *TOTAL VENDOR NORTHWEST POLICE AC 50 . 00 * 687707 PADDOCK PUBLICATIONS 5/5-6/29 3 130515 3218 SUB PUB 24 . 80 *TOTAL VENDOR PADDOCK PUBLICATION 24 . 80 * 717756 PRINTEK, INC. 270265003. 130465 3343 SUPPLIES PATROL 278 . 84 *TOTAL VENDOR PRINTEK, INC. 278 . 84 * 732610 RAGAN COMMUNICATIONS, INC 20838614R1 130385 3218 SUB PUB 109. 00 *TOTAL VENDOR RAGAN COMMUNICATION 109. 00 * 736601 RECORD INFO. SERV. INC 31673 130550 4935 ACE DUES & MEMBER 115. 00 *TOTAL VENDOR RECORD INFO. SERV. 115. 00 * 737434 RESPONSE OPTIONS 12081306 130466 3112 PROF TRAINING 395. 00 *TOTAL VENDOR RESPONSE OPTIONS 395. 00 * 786000 SHORE GALLERIES, INC. 93035 130387 3349 SUPPLIES & TRAINI 40 . 00 *TOTAL VENDOR SHORE GALLERIES, IN 40 . 00 * 841556 THE DUTY RIG.COM 1419 130389 3115 CLOTHING ALLOW 126. 99 1421 130390 3115 CLOTHING ALLOW 231 . 40 *TOTAL VENDOR THE DUTY RIG.COM 358 .39 * 842011 TIGER DIRECT.COM F9900997 130391 3343 SUPPLIES PATROL 505. 48 *TOTAL VENDOR TIGER DIRECT.COM 505. 48 * 881029 UNIFORMITY INC 207722 130393 3115 CLOTHING ALLOW 66. 95 IN208048 130472 3115 CLOTHING ALLOW 155. 85 207389 130392 3115 CLOTHING ALLOW 325. 50 *TOTAL VENDOR UNIFORMITY INC 548 .30 Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 14 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 881411 UPS FREIGHT R6W487212 130528 4118 STAFF EQUIP 15. 75 *TOTAL VENDOR UPS FREIGHT 15. 75 * 903366 VILLAGE OF DOWNERS GROVE 074711 130395 3112 PROF TRAINING 200 . 00 074710 130396 3112 PROF TRAINING 200 . 00 *TOTAL VENDOR VILLAGE OF DOWNERS 400 . 00 * 903455 VERIZON WIRELESS 2741924837 130530 3211 PHONE 1, 746. 41 2740592652 130529 3211 PHONE 188 . 88 *TOTAL VENDOR VERIZON WIRELESS 1, 935.29 * 988700 ZIMMERMAN HARDWARE #1460 6/12 130534 3343 SUP TRAIN PATROL 34 . 14 #1460 6/12 130534 3349 SUP TRAIN PATROL 19. 65 *TOTAL VENDOR ZIMMERMAN HARDWARE 53. 79 * **TOTAL POLICE SERVICES 48, 816. 22 Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 15 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000010 DEPT NO. 000441 BUILDING & ZONING VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 396270 RICOH USA, INC 1034679767 130467 3240 OFFICE SUPPLIES 37 . 12 *TOTAL VENDOR RICOH USA, INC 37 . 12 * 687707 PADDOCK PUBLICATIONS 698410 130424 3218 SUB PUB 25. 00 *TOTAL VENDOR PADDOCK PUBLICATION 25. 00 * 736601 RECORD INFO. SERV. INC 31673 130550 4935 ACE DUES & MEMBER 115. 00 *TOTAL VENDOR RECORD INFO. SERV. 115. 00 * 795526 SIR-SPEEDY 28686 130429 3219 PRINTING 107 . 96 *TOTAL VENDOR SIR-SPEEDY 107 . 96 * 903220 VILLAGE OF BUFFALO GROVE 6/12/2012 130426 3112 TRAVEL ACE PT OD 15. 00 6/12/2012 130426 3215 TRAVEL ACE PT OD 48 . 94 6/12/2012 130426 3112 TRAVEL ACE PT OD 34 . 00 *TOTAL VENDOR VILLAGE OF BUFFALO 97 . 94 **TOTAL BUILDING & ZONING 383. 02 Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 16 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000010 DEPT NO. 000445 ENGINEERING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 50760 ARAMARK UNIFORM SERVICES 6/12/2012 130401 3115 UNIFORM RENT CLOT 2 . 74 *TOTAL VENDOR ARAMARK UNIFORM SER 2 . 74 * 50760 ARAMARK UNIFORM SERVICES 6/12/2012 130401 3115 UNIFORM RENT CLOT 2 .24 *TOTAL VENDOR ARAMARK UNIFORM SER 2 .24 * 147400 CLIFFORD-WALD CO. 00071962IN 130445 3240 OFFICE SUPPLIES 79. 62 *TOTAL VENDOR CLIFFORD-WALD CO. 79. 62 * **TOTAL ENGINEERING SERVICES 84 . 60 Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 17 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 32250 ALDRIDGE ELECTRIC, INC. 139051 130351 3913 STREET LIGHTS 1, 202 . 50 *TOTAL VENDOR ALDRIDGE ELECTRIC, I 1, 202 .50 32250 ALDRIDGE ELECTRIC, INC. 66104 130353 3913 STREET LIGHTS 2, 153. 50 66105 130354 3913 STREET LIGHTS 3, 908 . 50 66106 130355 3913 STREET LIGHTS 824 . 47 66102 130356 3913 STREET LIGHTS 4, 888 . 54 66103 130352 3913 STREET LIGHTS 2, 259. 70 *TOTAL VENDOR ALDRIDGE ELECTRIC, I 14, 034 . 71 50760 ARAMARK UNIFORM SERVICES 6/12/2012 130401 3114 UNIFORM RENT CLOT 77 . 12 6/13/2012 130432 3114 UNIFORM RENTAL 77 . 12 *TOTAL VENDOR ARAMARK UNIFORM SER 154 .24 91700 G.W. BERKHEIMER CO, INC. 781554 130268 3250 SUPPLIES ALL OTHE 175. 07 *TOTAL VENDOR G.W. BERKHEIMER CO, 175. 07 124407 CASE LOTS INC. MULTIPLE 130269 3250 SUPPLIES ALL OTHE 972 . 74 *TOTAL VENDOR CASE LOTS INC. 972 . 74 159838 CRYSTAL MANAGEMENT & 20499 130369 3216 MAINT CONTRACT 4, 865. 00 *TOTAL VENDOR CRYSTAL MANAGEMENT 4, 865. 00 256255 EXELON ENERGY 2804069 130373 3812 GAS FAC 265. 85 2804070 130375 3812 GAS FAC 175. 40 2804071 130376 3812 GAS FAC 205. 25 *TOTAL VENDOR EXELON ENERGY 646.50 292498 FSI 54339 130277 3250 SUPPLIES ALL OTHE 744 . 58 *TOTAL VENDOR FSI 744 .58 517944 ALLEN LE BLANC REPAIR909 130280 3916 BUILDING & FAC 345. 00 *TOTAL VENDOR ALLEN LE BLANC 345. 00 Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 18 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 527333 LORMAN EDUC SERV 26643301 130415 3216 MAINT CONTRACT 329. 00 *TOTAL VENDOR LORMAN EDUC SERV 329. 00 * 612020 NICOR 5/24-25170 130287 3826 GAS STREET LIGHTS 200 .25 *TOTAL VENDOR NICOR 200 .25 * 841270 TEMPERATURE EQUIP. CORP. 294427201 130296 3916 BUILDING & FAC 1, 055. 00 *TOTAL VENDOR TEMPERATURE EQUIP. 1, 055. 00 * 852250 TRANE 6505935R1 130298 3250 SUPPLIES ALL OTHE 712 . 00 *TOTAL VENDOR TRANE 712 . 00 * **TOTAL BUILDING SERVICES 25, 436. 59 Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 19 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 50760 ARAMARK UNIFORM SERVICES 6/13/2012 130432 3114 UNIFORM RENTAL 24 . 56 *TOTAL VENDOR ARAMARK UNIFORM SER 24 .56 * 50760 ARAMARK UNIFORM SERVICES 6/13/2012 130432 3114 UNIFORM RENTAL 24 . 56 *TOTAL VENDOR ARAMARK UNIFORM SER 24 .56 * 124110 CARGILL, INC. 2900565125 130364 3821 SNOW & ICE CONTRO 1, 546. 20 2900575509 130359 3821 SNOW & ICE CONTRO 6, 226. 20 2900572675 130360 3821 SNOW & ICE CONTRO 9, 283. 80 2900579963 130357 3821 SNOW & ICE CONTRO 3, 086. 40 2900570472 130361 3821 SNOW & ICE CONTRO 9, 294 . 00 2900564125 130365 3821 SNOW & ICE CONTRO 7, 713. 00 2900568431 130362 3821 SNOW & ICE CONTRO 4, 659. 00 2900566424 130363 3821 SNOW & ICE CONTRO 12, 400 . 80 2900577718 130358 3821 SNOW & ICE CONTRO 4, 668 . 00 *TOTAL VENDOR CARGILL, INC. 58, 877 . 40 * 423900 I .R.M.A. 6/12/2012 130493 3112 PT IRMA DEDUCT CO 45. 00 *TOTAL VENDOR I .R.M.A. 45. 00 * 512650 TREASURER OF LAKE COUNTY T9791 130471 3216 MAINT CONTRACT 8, 389. 46 *TOTAL VENDOR TREASURER OF LAKE C 8, 389. 46 * 579009 MONDI CONSTRUCTION, INC. 1024 130461 3911 SIDE/CURBS/BIKE 57, 400 . 00 *TOTAL VENDOR MONDI CONSTRUCTION, 57, 400 . 00 * **TOTAL STREET OPERATIONS 124, 760 . 98 Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 20 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000010 DEPT NO. 000462 PUB WRKS ADM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 917660 WAREHOUSE DIRECT MULTIPLE 130398 3240 OFF SUP / DEPT EQ 72 . 07 *TOTAL VENDOR WAREHOUSE DIRECT 72 . 07 * 917660 WAREHOUSE DIRECT MULTIPLE 130398 4111 OFF SUP / DEPT EQ 273. 78 *TOTAL VENDOR WAREHOUSE DIRECT 273. 78 * **TOTAL PUB WRKS ADM 345. 85 Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 21 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000010 DEPT NO. 000463 FORESTRY VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 50760 ARAMARK UNIFORM SERVICES 6/13/2012 130432 3114 UNIFORM RENTAL 41 . 94 *TOTAL VENDOR ARAMARK UNIFORM SER 41 . 94 * 50760 ARAMARK UNIFORM SERVICES 6/12/2012 130401 3114 UNIFORM RENT CLOT 41 . 94 *TOTAL VENDOR ARAMARK UNIFORM SER 41 . 94 * 356450 JEFF HENNIG CDL 2012 130450 3113 DUES & MEMBER 60 . 00 *TOTAL VENDOR JEFF HENNIG 60 . 00 * 522800 LEROY' S LAWN EQUIP. 9812431 130457 3250 SUP ALL OTEHR AUT 152 . 10 *TOTAL VENDOR LEROY'S LAWN EQUIP. 152 . 10 * 568035 MENARDS LONG GROVE 25616 130418 3250 SUPPLIES ALL OTHE 17 . 94 *TOTAL VENDOR MENARDS LONG GROVE 17 . 94 * 688950 PHILIP PANKIEWICZ STEEL TOE 130463 3115 CLOTHING ALLOW 98 . 31 *TOTAL VENDOR PHILIP PANKIEWICZ 98 .31 * 719450 PRO SAFETY, INC. 2727170 130427 3117 EMP SAFE EQUIP 48 . 40 *TOTAL VENDOR PRO SAFETY, INC. 48 . 40 * **TOTAL FORESTRY 460 . 63 Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 22 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 50760 ARAMARK UNIFORM SERVICES 6/13/2012 130432 3114 UNIFORM RENTAL 65. 38 *TOTAL VENDOR ARAMARK UNIFORM SER 65.38 * 50760 ARAMARK UNIFORM SERVICES 6/12/2012 130401 3114 UNIFORM RENT CLOT 65. 38 *TOTAL VENDOR ARAMARK UNIFORM SER 65. 38 * 57100 ATLAS BOBCAT, INC. B59880 130403 4213 AUTO PARTS 92 . 73 *TOTAL VENDOR ATLAS BOBCAT, INC. 92 . 73 * 61547 AVALON PETROLEUM CO. 013167 130433 4212 DIESEL FUEL 21, 981 . 74 *TOTAL VENDOR AVALON PETROLEUM CO 21, 981 . 74 * 62260 BADE PAPER PROD INC 18472200 130434 3250 SUPPLIES ALL OTHE 168 . 00 *TOTAL VENDOR BADE PAPER PROD INC 168 . 00 * 124280 CARQUEST AUTO PARTS 6/12/2012 130439 4213 AUTO PARTS 1, 083. 21 *TOTAL VENDOR CARQUEST AUTO PARTS 1, 083.21 * 124410 CATCHING FLUIDPOWER MULTIPLE 130270 4213 AUTO PARTS 210 . 37 *TOTAL VENDOR CATCHING FLUIDPOWER 210 .37 * 134595 CERTIFIED FLEET SERVICES I11101 130442 4218 CONTRACT AUTO SER 475. 00 *TOTAL VENDOR CERTIFIED FLEET SER 475. 00 * 139074 CHICAGO INT'L TRUCK 12008400 130405 4213 AUTO PARTS 68 . 70 *TOTAL VENDOR CHICAGO INT'L TRUCK 68 . 70 * 276131 FERRARA FIRE APPARATUS W54402 130274 4213 AUTO PARTS 283. 16 *TOTAL VENDOR FERRARA FIRE APPARA 283. 16 * 283465 FIRESTONE 140727 130448 4218 CONTRACT AUTO SER 50 . 00 *TOTAL VENDOR FIRESTONE 50 . 00 * Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 23 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 325900 GRAINGER, INC. 9836814476 130278 3824 SM EQ & TOOLS SUP 80 . 96 9836814476 130278 3250 SM EQ & TOOLS SUP 14 . 75 *TOTAL VENDOR GRAINGER, INC. 95. 71 * 339101 HARBOR FREIGHT TOOLS 256575 130279 4213 AUTO PARTS 39. 99 *TOTAL VENDOR HARBOR FREIGHT TOOL 39. 99 * 417803 IL FIRE & SAFETY COM 174936 130452 4218 CONTRACT AUTO SER 294 . 04 *TOTAL VENDOR IL FIRE & SAFETY CO 294 . 04 * 422505 INTERSTATE BATTERY SYS 1903901000 130411 4213 AUTO PARTS 24 . 95 *TOTAL VENDOR INTERSTATE BATTERY 24 . 95 * 522800 LEROY'S LAWN EQUIP. 9812431 130457 4213 SUP ALL OTEHR AUT 307 . 52 9812449 130458 4213 AUTO PARTS 121 . 36 *TOTAL VENDOR LEROY'S LAWN EQUIP. 428 . 88 * 546993 MARTIN IMPLEMENT MULTIPLE 130416 4213 AUTO PARTS 12 . 85 *TOTAL VENDOR MARTIN IMPLEMENT 12 . 85 * 562190 MC MASTER-CARR SUPPLY CO. 23474245 130284 3824 SM EQ & TOOLS / S 28 . 00 23474245 130284 3250 SM EQ & TOOLS / S 9. 58 *TOTAL VENDOR MC MASTER-CARR SUPP 37 .58 * 570098 ATLAS BELTING 1622 130402 4213 AUTO PARTS 60 . 00 *TOTAL VENDOR ATLAS BELTING 60 . 00 * 708705 PIRTEK O'HARE 51629219. 0 130464 4213 AUTO PARTS 153. 35 *TOTAL VENDOR PIRTEK O'HARE 153.35 * 729211 QUALITY CAR CENTER 7CARS 6/l/ 130428 4218 CONTRACT AUTO SER 41 . 00 *TOTAL VENDOR QUALITY CAR CENTER 41 . 00 * Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 24 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 756261 RONDOUT SERVICE CENTER MULTIPLE 130293 4218 CONTRACT AUTO SER 93. 50 *TOTAL VENDOR RONDOUT SERVICE CEN 93.50 * 799135 R. G. SMITH EQUIP CO 117096 130295 4213 AUTO PARTS 441 . 14 *TOTAL VENDOR R. G. SMITH EQUIP C 441 . 14 * 811118 BILL STASEK CHEVROLET 6256541 130469 4213 AUTO PARTS 32 . 41 625654 130468 4213 AUTO PARTS 97 . 71 *TOTAL VENDOR BILL STASEK CHEVROL 130 . 12 * 841500 TERRACE SUPPLY COMPANY 70085429 130297 4213 AUTO PARTS 80 . 12 *TOTAL VENDOR TERRACE SUPPLY COMP 80 . 12 * 917660 WAREHOUSE DIRECT 1574832 130397 3240 OFFICE SUPPLIES 3. 18 *TOTAL VENDOR WAREHOUSE DIRECT 3. 18 * 930750 WENTWORTH TIRE SERVICE 413732 130475 4218 CONTRACT AUTO SER 158 . 49 *TOTAL VENDOR WENTWORTH TIRE SERV 158 . 49 * 931990 WEST SIDE TRACTOR SALES W11505 130476 4213 AUTO PARTS 198 .20 *TOTAL VENDOR WEST SIDE TRACTOR S 198 .20 * 988700 ZIMMERMAN HARDWARE 6/12/12 130431 3250 SGC AP SAO 16. 63 6/12/12 130431 4213 SGC AP SAO 1 . 62 6/12/12 130431 4213 SGC AP SAO 5. 38 6/12/12 130431 3250 SGC AP SAO 23. 38 6/12/12 130431 4213 SGC AP SAO 15. 12 *TOTAL VENDOR ZIMMERMAN HARDWARE 62 . 13 **TOTAL CENTRAL GARAGE 26, 898 . 90 Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 25 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000010 DEPT NO. 000466 DRAINAGE SYSTEM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 50760 ARAMARK UNIFORM SERVICES 6/13/2012 130432 3114 UNIFORM RENTAL 7 . 54 *TOTAL VENDOR ARAMARK UNIFORM SER 7 .54 * 50760 ARAMARK UNIFORM SERVICES 6/13/2012 130432 3114 UNIFORM RENTAL 7 . 54 *TOTAL VENDOR ARAMARK UNIFORM SER 7 .54 * 83450 BAXTER & WOODMAN, INC 0162616 130437 4611 BUILDING IMPROVE 815. 00 0162613 130438 4611 BUILDING IMPROVE 880 . 00 0162617 130436 4611 BUILDING IMPROVE 1, 800 . 00 *TOTAL VENDOR BAXTER & WOODMAN, I 3, 495. 00 **TOTAL DRAINAGE SYSTEM 3, 510 . 08 Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 26 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000010 DEPT NO. 000471 ESDA VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 58183 AT&T MOBILITY 826914389X 130404 3211 PHONE 52 . 75 *TOTAL VENDOR AT&T MOBILITY 52 . 75 **TOTAL ESDA 52 . 75 ***TOTAL CORPORATE FUND 297, 607 . 60 83, 901 . 00 Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 27 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000014 DEPT NO. 000214 PARKING LOT REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 BOB STRASZEWSKI REFUND 023 130525 1300 PARKING PASS 25. 00 *TOTAL VENDOR -> ONE-TIME VENDORS 25. 00 **TOTAL PARKING LOT REVENUE 25. 00 Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 28 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000014 DEPT NO. 000503 SPEC REVENUE-PARKING LOT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 124407 CASE LOTS INC. MULTIPLE 130269 3250 SUPPLIES ALL OTHE 171 . 66 *TOTAL VENDOR CASE LOTS INC. 171 . 66 * 417803 IL FIRE & SAFETY COM 174938 130379 3916 BUILDING & FAC 105. 92 *TOTAL VENDOR IL FIRE & SAFETY CO 105. 92 * 687600 PACE/PARK & RIDE 2-4/2012 130290 4951 PACE PARKING LOT 4, 148 . 92 *TOTAL VENDOR PACE/PARK & RIDE 4, 148 . 92 * **TOTAL SPEC REVENUE-PARKING LOT 4, 426.50 ***TOTAL PARKING LOT FUND 4, 451 .50 Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 29 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000020 DEPT NO. 000504 SPEC REVENUE-MFT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 83450 BAXTER & WOODMAN, INC 0162615 130435 4511 STREET MAINT CONS 40, 196. 46 *TOTAL VENDOR BAXTER & WOODMAN, I 40, 196. 46 * 422130 IMS INFRA. MGMT. SVCS . 108121 130380 4511 STREET MAINT/CONS 5, 900 . 00 *TOTAL VENDOR IMS INFRA. MGMT. SV 5, 900 . 00 * **TOTAL SPEC REVENUE-MFT 46, 096. 46 ***TOTAL MOTOR FUEL TAX FUND 46, 096. 46 Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 30 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000021 DEPT NO. 000511 CAP PROD-FACILITIES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 422100 IDC/CDC SOFTWARE, INC. 100522 130440 4696 FINANCE SOFT UPGR 4, 078 . 15 *TOTAL VENDOR IDC/CDC SOFTWARE, I 4, 078 . 15 **TOTAL CAP PROD-FACILITIES 4, 078 . 15 ***TOTAL CAP PROD-FACILITIES 4, 078 . 15 Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 31 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000051 DEPT NO. 000251 WATER REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 TULLIO RUSCITTI OVER PAY 3 130386 1201 SALES OF WATER 159.20 *TOTAL VENDOR -> ONE-TIME VENDORS 159. 20 **TOTAL WATER REVENUE 159. 20 Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 32 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 256255 EXELON ENERGY 2804074 130377 3812 GAS FAC 43. 31 *TOTAL VENDOR EXELON ENERGY 43.31 * 256255 EXELON ENERGY 2804075 130372 3812 GAS FAC 41 .20 2804072 130374 3812 GAS FAC 247 . 08 *TOTAL VENDOR EXELON ENERGY 288 .28 * 307687 GIANT MAINT & RESTOR INC 3387 130449 3216 MAINT CONTRACTS 13, 845. 65 *TOTAL VENDOR GIANT MAINT & RESTO 13, 845. 65 * 489079 KEVIN KICK STEEL TOE 130413 3115 CLOTHING ALLOW 100 . 00 *TOTAL VENDOR KEVIN KICK 100 . 00 * 515925 LAYNE CHRISTENSEN CO 12958 130455 4412 SYSTEM IMPROVE 64, 844 . 19 *TOTAL VENDOR LAYNE CHRISTENSEN C 64, 844 . 19 * 570131 MID AMERICAN WATER OF 132952W 130285 4013 WATERMAINS & SERV 477 . 60 *TOTAL VENDOR MID AMERICAN WATER 477 . 60 * 736601 RECORD INFO. SERV. INC 31673 130550 3113 ACE DUES & MEMBER 115. 00 *TOTAL VENDOR RECORD INFO. SERV. 115. 00 * 888690 USA BLUE BOOK MULTIPLE 130300 4014 WATER SAMPLE ANAL 349. 95 MULTIPLE 130300 3817 WATER SAMPLE ANAL 222 . 33 *TOTAL VENDOR USA BLUE BOOK 572 .28 * 903100 VILLAGE OF BUFFALO GROVE 5/20/2012 130302 3125 EMP-ER CONT PENSI 5, 789.36 6/3/2012 130394 3125 EMP-ER CONT PENSI 5, 858 . 75 *TOTAL VENDOR VILLAGE OF BUFFALO 11, 648 . 11 * **TOTAL WATER OPERATIONS 91, 934 . 42 Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 33 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000051 DEPT NO. 000542 SEWER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 50760 ARAMARK UNIFORM SERVICES 6/13/2012 130432 3114 UNIFORM RENTAL 16. 14 *TOTAL VENDOR ARAMARK UNIFORM SER 16. 14 * 50760 ARAMARK UNIFORM SERVICES 6/13/2012 130432 3114 UNIFORM RENTAL 16. 14 *TOTAL VENDOR ARAMARK UNIFORM SER 16. 14 * 512500 LAKE CO PUBLIC WORKS DEPT 3-4/2012 130543 3819 LAKE COUNTY TREAT 306, 152 . 00 *TOTAL VENDOR LAKE CO PUBLIC WORK 306, 152 . 00 * 903100 VILLAGE OF BUFFALO GROVE 5/12 SSO 130474 4212 DIES GAS LABOR PA 2, 634 . 17 6/3/2012 130394 3125 EMP-ER CONT PENSI 1, 863. 03 5/12 SSO 130474 4214 DIES GAS LABOR PA 1, 413. 94 5/12 SSO 130474 4213 DIES GAS LABOR PA 645. 51 5/12 SSO 130474 4211 DIES GAS LABOR PA 351 . 40 5/20/2012 130302 3125 EMP-ER CONT PENSI 1, 695.58 *TOTAL VENDOR VILLAGE OF BUFFALO 8, 603. 63 **TOTAL SEWER OPERATIONS 314, 787 . 91 ***TOTAL WATER & SEWER FUND 406, 881 . 53 Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 34 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 36721 AMERICLEAN 1ST CLASS INC MULTIPLE 130477 3916 BUILDING & FAC 280 . 00 *TOTAL VENDOR AMERICLEAN 1ST CLAS 280 . 00 * 60604 AUR 1085440 130482 3370 MERCH PURCH 1, 346. 55 *TOTAL VENDOR AUR 1, 346.55 * 147200 ARTHUR CLESEN, INC. 5/31 715 130485 3823 CHEM & FERT 4, 111 . 43 278680 130406 3260 SUPPLIES GOLF COU 99. 96 *TOTAL VENDOR ARTHUR CLESEN, INC. 4, 211 .39 * 188630 DESERT SPRINGS WATER CO 6449 130407 3260 SUPPLIES GOLF COU 75. 00 *TOTAL VENDOR DESERT SPRINGS WATE 75. 00 * 293255 FRYKMAN TECH. , INC. 153828 130489 4111 DEPT EQUIP 165. 00 *TOTAL VENDOR FRYKMAN TECH. , INC. 165. 00 * 307010 GEMPLER'S, INC 1018795207 130409 3117 EMP SAFE EQUIP 89. 50 *TOTAL VENDOR GEMPLER'S, INC 89.50 * 326800 GROWER EQUIP & SUPP CO FC13611 130410 4613 GOLF COURSE 20 . 56 *TOTAL VENDOR GROWER EQUIP & SUPP 20 .56 * 373000 HORNUNGS PRO GOLF SALES 944543 130492 3391 ADVERT & PROMO 112 . 43 *TOTAL VENDOR HORNUNGS PRO GOLF S 112 . 43 * 417720 IL DEPT OF REVENUE MAY 2012 130542 3395 STATE SALES TAX 523. 50 *TOTAL VENDOR IL DEPT OF REVENUE 523.50 * 527325 L&M GREENHOUSES 1337 130495 4613 GOLF COURSE 1, 414 .25 *TOTAL VENDOR L&M GREENHOUSES 1, 414 .25 * 585379 MOTION INDUSTRIES, INC 33668135 130420 4111 DEPT EQUIP 65. 38 *TOTAL VENDOR MOTION INDUSTRIES, 65.38 * Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 35 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 589708 MV SPORT 50245075 130505 3391 ADVERT & PROMO 325. 73 *TOTAL VENDOR MV SPORT 325. 73 596510 NADLER GOLF CART SALES 5/12 BGGC 130512 3380 GOLF CART RENTAL 4, 027 . 80 3828543 130508 3380 GOLF CART RENTAL 74 . 95 3829138 130510 3380 GOLF CART RENTAL 407 . 60 3828658 130509 3380 GOLF CART RENTAL 3. 54 *TOTAL VENDOR NADLER GOLF CART SA 4, 513. 89 699900 PGA OF AMERICA CM RB JB 1 130520 3113 DUES & MEMBER 1, 973. 00 *TOTAL VENDOR PGA OF AMERICA 1, 973. 00 844355 TITLEIST 0641453 130527 3370 MERCH PURCH 173. 73 *TOTAL VENDOR TITLEIST 173. 73 903100 VILLAGE OF BUFFALO GROVE 5/12 GO 130531 4214 DIES GAS LABOR PA 1, 053. 26 5/12 GO 130531 4212 DIES GAS LABOR PA 176. 16 6/3/2012 130394 3125 EMP-ER CONT PENSI 4, 214 . 92 5/12 GO 130531 4213 DIES GAS LABOR PA 521 . 52 5/20/2012 130302 3125 EMP-ER CONT PENSI 4, 176. 82 *TOTAL VENDOR VILLAGE OF BUFFALO 10, 142 . 68 988700 ZIMMERMAN HARDWARE #1627 6/12 130533 3260 SUPPLIES GOLF COU 20 . 99 *TOTAL VENDOR ZIMMERMAN HARDWARE 20 . 99 **TOTAL GOLF OPERATION-BGGC 25, 453 .58 ***TOTAL BUFFALO GROVE GOLF CLUB 25, 453. 58 Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 36 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 5805 ACE HARDWARE 0387636 130400 3260 SUPPLIES GOLF COU 45. 98 *TOTAL VENDOR ACE HARDWARE 45. 98 * 48615 THE ANTIGUA GROUP, INC 3623448 130480 3391 ADVERT & PROMO 581 . 27 *TOTAL VENDOR THE ANTIGUA GROUP, 581 . 27 * 57030 ATCO INT'L I0344745 130481 4111 DEPT EQUIP 135. 00 *TOTAL VENDOR ATCO INT'L 135. 00 * 139085 CHICAGOLAND TURF 26271 130484 3823 CHEM & FERT 9, 704 . 00 *TOTAL VENDOR CHICAGOLAND TURF 9, 704 . 00 * 163289 CUTTER & BUCK, INC 9202807 130487 3370 MERCH PURCH 214 . 05 *TOTAL VENDOR CUTTER & BUCK, INC 214 . 05 * 200417 DYNAMIC BRANDS 782491 130488 4111 DEPT EQUIP 75. 33 *TOTAL VENDOR DYNAMIC BRANDS 75.33 * 312915 GLOVE IT, LLC 44705 130490 3370 MERCH PURCH 105. 45 *TOTAL VENDOR GLOVE IT, LLC 105. 45 * 325900 GRAINGER, INC. 9822675337 130491 3260 SUPPLIES GOLF COU 282 . 60 *TOTAL VENDOR GRAINGER, INC. 282 . 60 * 417720 IL DEPT OF REVENUE MAY 2012 130542 3395 STATE SALES TAX 452 . 50 *TOTAL VENDOR IL DEPT OF REVENUE 452 .50 * 527325 L&M GREENHOUSES 1338 130496 4613 GOLF COURSE 2, 400 . 20 *TOTAL VENDOR L&M GREENHOUSES 2, 400 .20 * 546965 MARTENSON TURF PROD. FC 4/30/20 130417 4613 GOLF COURSE 12 . 04 *TOTAL VENDOR MARTENSON TURF PROD 12 . 04 * Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 37 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 568288 METRO PROF PROD INC MULTIPLE 130498 3240 OFFICE SUPPLIES 302 . 65 *TOTAL VENDOR METRO PROF PROD INC 302 . 65 * 573015 MILAEGER' S MULTIPLE 130499 4613 GOLF COURSE 489. 27 *TOTAL VENDOR MILAEGER'S 489. 27 * 596510 NADLER GOLF CART SALES 3828852 130507 3380 GOLF CART RENTAL 188 . 00 3829131 130506 3380 GOLF CART RENTAL 259. 00 3828671 130511 3380 GOFL CART RENTAL 382 . 21 5/12 AGC 130513 3380 GOLF CART RENTAL 7, 953. 25 *TOTAL VENDOR NADLER GOLF CART SA 8, 782 . 46 * 612110 NORTHWEST ELECTRICAL SUPP 17036938 130514 4111 DEPT EQUIP 56. 76 *TOTAL VENDOR NORTHWEST ELECTRICA 56. 76 * 687801 PALATINE OIL CO INC MULTIPLE 130518 4211 GASOLINE 2, 631 . 21 *TOTAL VENDOR PALATINE OIL CO INC 2, 631 .21 * 699900 PGA OF AMERICA GT & MP 20 130519 3113 DUES & MEMBER 981 . 00 *TOTAL VENDOR PGA OF AMERICA 981 . 00 * 759920 RUSTIC WOOD FENCING AU880901 130294 3917 GOLF COURSE 4, 096. 00 *TOTAL VENDOR RUSTIC WOOD FENCING 4, 096. 00 * 856400 THYSSENKRUPP ELEV. CORP. 3000175716 130526 3916 BUILDING & FAC 258 . 25 *TOTAL VENDOR THYSSENKRUPP ELEV. 258 .25 * 903100 VILLAGE OF BUFFALO GROVE 5/20/2012 130302 3125 EMP-ER CONT PENSI 5, 193. 11 6/3/2012 130394 3125 EMP-ER CONT PENSI 5, 385.38 *TOTAL VENDOR VILLAGE OF BUFFALO 10, 578 . 49 * 988700 ZIMMERMAN HARDWARE 6/12/12 130431 3260 SGC AP SAO 56. 32 *TOTAL VENDOR ZIMMERMAN HARDWARE 56.32 * Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 38 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000059 DEPT NO. 000550 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED **TOTAL GOLF OPERATIONS-AGC 42, 240 . 83 ***TOTAL ARBORETUM GOLF CLUB FUND 42, 240 . 83 Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 39 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000059 DEPT NO. 000550 REFUSE SERVICE OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 821400 WELLS FARGO BANK, NA 4256 130388 4922 SWANCC USER FEES 77, 857 . 08 *TOTAL VENDOR WELLS FARGO BANK, N 77, 857 . 08 **TOTAL REFUSE SERVICE OPERATIONS 77, 857 . 08 ***TOTAL REFUSE SERVICE FUND 77, 857 . 08 Date: 06/14/12 09 :36 Village of Buffalo Grove Page: 40 User: parkskj EXPENDITURE APPROVALS LIST Warrant Date 06/18/12 FUND NO. 000059 DEPT NO. 000550 REFUSE SERVICE OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED ****TOTAL BILLS 904, 666. 73 83, 901 . 00 CHRISTOPHER B. BURKE ENGINEERING, LTD. 9575 West Higgins Road Suite 600 Rosemont, Illinois 60018 TEL(847)823-0500 FAX(847)823-0520 April 6, 2012 VILLAGE OF BUFr-ALO GROV7 Village of Buffalo Grove a.�w j Public Works Department � � 51 Raupp Boulevard ERR - '9 G C Buffalo Grove, IL 60089 i Attention: Mr. Gregory Boysen, P.E. PVldADM N Director of Public Works W Subject: Proposal for Professional Engineering Services for Old Treatments Plant and Cambridge on the Lake Lift Stations Construction Observation Services Dear Mr. Boysen: In response to your request, Christopher B. Burke Engineering Ltd. (CBBEL) is submitting this Proposal for Professional Engineering Services for Old Treatment Plant and Cambridge on the Lake Lift Stations. Included below is our Understanding of the Assignment, Scope of Services, and Engineering Fee. UNDERSTANDING OF THE ASSIGNMENT In 2009 the Village commissioned the preparation of plans and specifications for the rehabilitation of two of its lift stations (Old Treatment Plant and Cambridge on the Lake) that provide wastewater service in Cook County and are tributary to the MWRDGC for wastewater treatment. At that time, an application was made to the IEPA for ARRA (Stimulus) funding for the project. The project did not receive Stimulus funding but was carried over into the State Revolving Loan Program (SRLP). This proposal is for proposed services during construction. Engineering services during construction are eligible for reimbursement under the loan program pending IEPA's approval of those services. SCOPE OF SERVICES CBBEL will provide construction observation services per the following tasks: Construction Observation Services: Task 1.1 — Preconstruction Meeting: CBBEL will attend a preconstruction meeting for :purposes of reviewing Contractor's construction schedule and sequence(s) including demolition techniques; listing of materials and equipment submittals; general correspondence procedures; site access; staging areas required (on and off site); traffic control; subcontractors; submittals for payment. Shop drawing review procedures will also be discussed and in particular the Contractor will be advised that material and equipment are not to be installed prior to completion of the shop drawing review process. Task 1.2 — Shop Drawing Review: CBBEL will provide services to review information and data submitted by the Contractor. Services will include the following: • Log all Contractor data received and maintain a log book of shop drawings and submissions so as to track the status of submittals. • Review Contractor's submittals for compliance with the intent of the Contract Documents. • Prepare shop drawing review correspondence providing Contractor with our review comments. • Notify the Village of deficiencies, deviations or substitutions. With the notification, provide the Village with an opinion for acceptance or denial, and request direction from the Village regarding deviation or substitution. • Advise the Village when disapprovals may be necessary due to failing to conform to the Contract Documents. Task 1.3 — Construction Observation Services: CBBEL will provide a part time Resident Engineer(RE) who will perform the following duties: Field: • When present on site, observe the progress and quality of the executed work and determine if the work is proceeding in accordance with the Contract Documents. The Resident Engineer will keep the Village informed of the progress of the work. • Serve as the Village's liaison with the Contractor working principally through the Contractor's field superintendent. • Attend construction conferences. Maintain and circulate copies of meeting notes. • Review the Contractor's schedule at construction conferences, and compare actual progress of work to Contractor's proposed construction schedule. • Review Contractor's procedure for maintaining record drawings and field changes which may occur during the course of work. • Maintain orderly files for correspondence, reports of job conferences, shop drawings and other submissions, reproductions or original Contract Documents including all addends, change orders and additional drawings issued subsequent to the award of the contract. • Record the names, addresses and phone numbers of all contractors, subcontractors and major material suppliers in a field diary. • For days in which the RE is present on site, keep a daily report book, which shall contain a daily report and quantity of hours on the job site, weather conditions, Page 2 of 6 list of visiting officials, daily activities, job decisions and observations as well as general and specific observations and job progress. • Prior to final walk through, submit to the Contractor a list of observed items (punch list) requiring correction. • Verify that punch list items have been addressed and corrections have been made. • Coordinate and conduct the final walk through with the Village, prepare a final punch list (if required). • Verify that all the items on the final punch list have been corrected and make recommendations to the Village concerning acceptance of the project. • Except upon written instructions of the Village, the Resident Engineer or subconsultant Inspector shall not authorize any deviation from the Contract Documents. • Determine if the project has been completed in accordance with the Contract Documents and that the Contractor has fulfilled all of their obligations. Office: • Provide office support related to interpretation of Contract Documents. • Maintain office files of project correspondence, payment requests and change orders. • Provide clarification(s) related to the intent of the Contract Documents. • Prepare payment requisitions and change orders for the Village and IEPA approval, review applications for payment with the Contractor for compliance with established procedures (under the SRLP) for their submission and forward them with recommendations to the Village and IEPA for processing. • Review Operation and Maintenance Manual and provide review comments per the Contract Documents and IEPA requirements. • Upon the Contractor's completion of its contract duties, prepare recommendation for final payment and project approval. PROJECT SCHEDULE Tasks 1.1, 1.2 and 1.3 will be provided in conjunction with the Award and Contractor's performance of the Construction Contract. It is anticipated that the construction time for shop drawing submittals and review and equipment procurement will be approximately 16 weeks with 4 weeks following for construction/installation and 3 weeks for startup/punch lists and contract completion. IEPA PROFESSIONAL SERVICES COMPLIANCE REQUIREMENTS FROM SECTION 365.630 . CONTRACTS FOR PERSONAL ANb PROFESSIONAL SERVICES TITLE 35 OF THE ILLINOIS ADMINISTRATIVE CODE SUBTITLE C, CHAPTER 11,�PART 365 CBBEL agrees to audits and provision of access to records as follows: Books, records, documents and other evidence directly pertinent to performance of Page 3 of 6 WPCLP loan work under this engineering services agreement shall be maintained in accordance with generally accepted accounting principles. The Illinois Environmental Protection Agency or any of its authorized representatives shall have access to the books, records, documents and other evidence for the purpose of inspection, audit and copying. Facilities shall be provided for access and inspection of books, records, documents and other evidence. Any audits conducted pursuant to Water Pollution Control Loan Program (WPCLP) loan work under this engineering services agreement shall be in accordance with auditing standards generally accepted in the United States of America. All information and reports resulting from access to records pursuant to WPCLP loan work under this engineering services agreement shall be disclosed to the Agency. The auditing agency shall afford the engineer an opportunity for an audit exit conference and an opportunity to comment on the pertinent portions of the draft audit report. The final audit report shall include the written comments, if any, of the audited parties. Records shall be maintained and made available during performance of project services under this agreement and for 3 years after the final loan closing. In addition, those records that relate to any dispute pursuant to Section 365.650 (Disputes) of Title 35 of the Illinois Administrative Code, Subtitle C, Chapter II, Part 365, litigation, the settlement of claims arising out of project performance, costs or items to which an audit exception has been taken shall be maintained and made available for 3 years after the resolution of the appeal, litigation, claim or exception. Covenant against contingent fees clause: CBBEL warrants that no person or selling agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bonafide employees. For breach or violation of this warranty, the loan recipient shall have the right to annul this agreement without liability or in its discretion to deduct from the contract price or consideration or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee. Certification Regarding Debarment: A completed "Certification Regarding Debarment, Suspension, and Other Responsibility Matters" (EPA Form 5700-49) showing compliance with federal Executive Order 12549 (Appendix A, Exhibit C) is an attachment to this engineering services agreement. Scope of the En ineerin Services: The Scope of engineering services to be performed under the Engineering Agreement is detailed in this agreement under the heading --Scope of Services. Proiect Schedule: The schedule for the engineering services to be performed under the Engineering Agreement is detailed in this agreement under the heading — Project Schedule. Page 4 of 6 Compensation: The compensation for the engineering services to be performed under the Engineering Agreement is detailed above in this agreement under the heading -- Engineering Fee. DBE Affirmative Action: CBBEL acknowledges that disadvantaged business enterprises are to be utilized when possible as sources of supplies, equipment, construction and services in accordance with the Clean Water Loan Program rules. As required by the award conditions of United States Environmental Protection Agency's (USEPA's) Assistance Agreement with IEPA, CBBEL acknowledges that the fair share percentages are 5% for Disadvantaged Business Enterprise (DBE) and 12% for Women's Business Enterprise (WBE). Because none of the professional services to be performed under this agreement are to be sub- contracted and because the fee for the professional services is below the $25,000 threshold, CBBEL does not anticipate .participation of DBE or WBE companies for providing the professional services detailed in the Scope of Services. Non-Discrimination: CBBEL shall not discriminate on the basis of race, color, national origin or sex in the performance of this contract. CBBEL shall carry out applicable requirements of 40 CFR Part 33 in the award and administration of contracts awarded under Environmental Protection Agency financial assistance agreements. Failure by CBBEL to carry out these requirements is a material breach of this contract which may result in termination of this contract or other legally available remedies. ENGINEERING FEE CBBEL proposes to provide the proposed Engineering Services defined and er the Scope of Services, for the amounts as indicated below. Construction Observation Services Task Fee Task 1.1 -- Preconstruction Meeting $1,384.00 Task 1.2 -- Shop Drawing Review $11,732.00 Task 1.3— Construction Observation $9,236.00 Total Construction Related Services $22,352.00 We will bill you at the hourly rates specified on the attached Schedule of Charges for Professional Services and establish our contract in conformance with the attached General Terms and Conditions, both of which are expressly incorporated into and are an integral part of this contract for Professional Engineering Services. The Scope of Services described above and related fee estimate are based upon information known to date. It shall be understood that CBBEL shall be allowed the opportunity to adjust our fee as additional information about this :project is obtained and/or our level of participation increases beyond that for which we have budgeted. Engineering services Page 5of6 performed for tasks not included in the proposal and/or beyond customary engineering efforts shall be billed to you on a time and materials basis. Please sign and return one copy of this agreement as an indication of acceptance and notice to proceed. Please feel free to contact us anytime. Sincerely, Christopher B. Burke, PhD, PE, D.WRE, F.ASCE President MEE/mee/pjb Encl.: Schedule of Charges General Terms and Conditions THIS PROPOSAL, SCHEDULE OF CHARGES AND GENERAL TERMS AND CONDITIONS ACCEPTED FOR THE VILLAGE OF BUFFALO GROVE BY: TITLE: DATE: N PROPOSALSIADMIN120121BuffaloGrove-LiftStations-ConstOh.040612.docx Page 6 of 6 CHRISTOPHER B. BURKE ENGINEERING, LTD. STANDARD CHARGES FOR PROFESSIONAL SERVICES JANUARY, 2012 Charges* Personnel flIHr Principal 240 Engineer VI 210 Engineer V 173 Engineer IV 138 Engineer 111 125 Engineer 1/11 102 Survey V 178 Survey IV 132 Survey 111 127 Survey II 100 Survey 1 78 Resource Planner V 112 Resource Planner IV 108 Resource Planner III 100 Resource Planner 1/11 88 Engineering Technician V 150 Engineering Technician IV 132 Engineering Technician 111 107 Engineering Technician 1111 97 CAD Manager 138 Assistant CAD Manager 126 CAD 11 125 CAD 1 98 GIS Specialist 111 120 GIS Specialist 1111 67 Landscape Architect 138 Environmental Resource Specialist V 154 Environmental Resource Specialist IV 134 Environmental Resource Specialist 111 114 Environmental Resource Specialist 1/II 94 Environmental Resource Technician 90 Administrative 88 Engineering Intern 53 Survey Intern 53 Information Technician 111 97 Information Technician 1/11 62 Direct Costs Outside Copies, Blueprints, Messenger, Delivery Services, Mileage Cost+ 12% *Charges include overhead and profit Please note; In recognition of the economic challenges facing our clients, we have not increased our schedule of charges since January 2009. CHRISTOPHER B. BURKE ENGINEERING, LTD. GENERAL TERMS AND CONDITIONS 1. Relationship Between Engineer and Client: Christopher B. Burke Engineering, Ltd. (Engineer) shall serve as Client's professional engineer consultant in those phases of the Project to which this Agreement applies. This relationship is that of a buyer and seller of professional services and as such the Engineer is an independent contractor in the performance of this Agreement and it is understood that the parties have not entered into any joint venture or partnership with the other. The Engineer shall not be considered to be the agent of the Client. Nothing contained in this Agreement shall create a contractual relationship with a cause of action in favor of a third party against either the Client or Engineer. Furthermore, causes of action between the parties to this Agreement pertaining to acts of failures to act shall be deemed to have accrued and the applicable statute of limitations shall commence to run not later than the date of substantial completion. 2. Responsibility of the En ineer: Engineer will strive to perform services under this Agreement in accordance with generally accepted and currently recognized engineering practices and principles, and in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. No other representation, express or implied, and no warranty or guarantee is included or intended in this Agreement, or in any report, opinion, document, or otherwise. Notwithstanding anything to the contrary which may be contained in this Agreement or any other material incorporated herein by reference, or in any Agreement between the Client and any other party concerning the Project,the Engineer shall not have control or be in charge of and shall not be responsible for the means, methods, techniques, sequences or procedures of construction, or the safety, safety precautions or programs of the Client,the construction contractor, other contractors or subcontractors performing any of the work or providing any of the services on the Project. Nor shall the Engineer be responsible for the acts or omissions of the Client, or for the failure of the Client, any architect,engineer, consultant, contractor or subcontractor to carry out their respective responsibilities in accordance with the Project documents, this Agreement or any other agreement concerning the Project. Any provision which purports to amend this provision shall be without effect unless it contains a reference that the content of this condition is expressly amended for the purposes described in such amendment and is signed by the Engineer. 3. Changes: Client reserves the right by written change order or amendment to make changes in requirements, amount of work, or engineering time schedule adjustments, and Engineer and Client shall negotiate appropriate adjustments acceptable to both parties to accommodate any changes, if commercially possible. 4. Suspension of Services: Client may, at any time, by written order to Engineer (Suspension of Services Order)require Engineer to stop all, or any part, of the services required by this Agreement. Upon receipt of such an order, Engineer shall immediately comply with its terms and take all reasonable steps to minimize the costs associated with the services affected by such order. Client, however, shall pay all costs incurred by the suspension, including all costs necessary to maintain continuity and for the resumptions of the services upon expiration of the Suspension of Services Order. Engineer will not be obligated to provide the same personnel employed prior to suspension,when the services are resumed, in the event that the period of suspension is greater than thirty (30) days. 5. Termination: This Agreement may be terminated by either party upon thirty (30) days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. This Agreement may be terminated by Client, under the same terms, whenever Client shall determine that termination is in its best interests. Cost of termination, including salaries, overhead and fee, incurred by Engineer either before or after the termination date shall be reimbursed by Client. 6. Documents Delivered to Client: Drawings, specifications, reports, and any other Project Documents prepared by Engineer in connection with any or all of the services furnished hereunder shall be delivered to the Client for the use of the Client. Engineer shall have the right to retain originals of all Project Documents and drawings for its files. Furthermore, it is understood and agreed that the Project Documents such as, but not limited to reports, calculations, drawings, and specifications prepared for the Project, whether in hard copy or machine readable form, are instruments of professional service intended for one-time use in the construction of this Project. These Project Documents are and shall remain the property of the Engineer. The Client may retain copies, including copies stored on magnetic tape or disk, for information and reference in connection with the occupancy and use of the Project, When and if record drawings are to be provided by the Engineer, Client understands that information used in the preparation of record drawings is provided by others and Engineer is not responsible for accuracy, completeness, nor sufficiency of such information. Client also understands that the level of detail illustrated by record drawings will generally be the same as the level of detail illustrated by the design drawing used for project construction. If additional detail is requested by the Client to be included on the record drawings, then the Client understands and agrees that the Engineer will be due additional compensation for additional services. It is also understood and agreed that because of the possibility that information and data delivered in machine readable form may be altered,whether inadvertently or otherwise, the Engineer reserves the right to retain the original tapes/disks and to remove from copies provided to the Client all identification reflecting the involvement of the Engineer in their preparation. The Engineer also reserves the right to retain hard copy originals of all Project Documentation delivered to the Client in machine readable form, which originals shall be referred to and shall govern in the event of any inconsistency between the two. The Client understands that the automated conversion of information and data from the system and format used by the Engineer to an alternate system or format cannot be accomplished without the introduction of inexactitudes, anomalies, and errors. In the event Project Documentation provided to the Client in machine readable form is so converted,the Client agrees to assume all risks associated therewith and, to the fullest 2 extent permitted by law,to hold harmless and indemnify the Engineer from and against all claims, liabilities, losses, damages, and costs, including but not limited to attorney's fees, arising therefrom or in connection therewith. The Client recognizes that changes or modifications to the Engineer's instruments of professional service introduced by anyone otherthan the Engineer may result in adverse consequences which the Engineer can neither predict nor control. Therefore, and in consideration of the Engineer's agreement to deliver its instruments of professional service in machine readable form, the Client agrees, to the fullest extent permitted by law,to hold harmless and indemnify the Engineerfrom and against all claims, liabilities, losses, damages, and costs, including but not limited to attorney's fees, arising out of or in any way connected with the modification, misinterpretation, misuse, or reuse by others of the machine readable information and data provided by the Engineer under this Agreement. The foregoing indemnification applies, without limitation, to any use of the Project Documentation on other projects, for additions to this Project, or for completion of this Project by others, excepting only such use as may be authorized, in writing, by the Engineer. 7. Reuse of Documents: All Project Documents including but not limited to reports, opinions of probable costs, drawings and specifications furnished by Engineer pursuant to this Agreement are intended for use on the Project only. They cannot be used by Client or others on extensions of the Project or any other project. Any reuse, without specific written verification or adaptation by Engineer, shall be at Client's sole risk, and Client shall indemnify and hold harmless Engineer from all claims,damages, losses, and expenses including attorney's fees arising out of or resulting therefrom. The Engineer shall have the right to include representations of the design of the Project, including photographs of the exterior and interior, among the Engineer's promotional and professional materials. The Engineer's materials shall not include the Client's confidential and proprietary information if the Client has previously advised the Engineer in writing of the specific information considered by the Client to be confidential and proprietary. 8. Standard of Practice: The Engineer will strive to conduct services under this agreement in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions as of the date of this Agreement. 9. Compliance With Laws: The Engineer will strive to exercise usual and customary professional care in his/her efforts to comply with those laws, codes, ordinance and regulations which are in effect as of the date of this Agreement. With specific respect to prescribed requirements of the Americans with Disabilities Act of 1990 or certified state or local accessibility regulations(ADA), Client understands ADA is a civil rights legislation and that interpretation of ADA is a legal issue and not a design issue and, accordingly, retention of legal counsel (by Client) for purposes of interpretation is advisable. As such and with respect to ADA,Client agrees to waive any action against Engineer, and to indemnify and defend Engineer against any claim arising from Engineer's alleged failure to meet ADA requirements prescribed. 3 Further to the law and code compliance, the Client understands that the Engineer will strive to provide designs in accordance with the prevailing Standards of Practice as previously set forth, but that the Engineer does not warrant that any reviewing agency having jurisdiction will not for its own purposes comment, request changes and/or additions to such designs. In the event such design requests are made by a reviewing agency, but which do not exist in the form of a written regulation, ordinance or other similar document as published by the reviewing agency, then such design changes (at substantial variance from the intended design developed by the Engineer), if effected and incorporated into the project documents by the Engineer, shall be considered as Supplementary Task(s) to the Engineer's Scope of Service and compensated for accordingly. 10. Indemnification: Engineer shall indemnify and hold harmless Client up to the amount of this contract fee(for services)from loss or expense, including reasonable attorney's fees for claims for personal injury(including death)or property damage to the extent caused by the sole negligent act, error or omission of Engineer. Client shall indemnify and hold harmless Engineer under this Agreement, from loss or expense, including reasonable attorney's fees,for claims for personal injuries (including death) or property damage arising out of the sole negligent act, error omission of Client. In the event of joint or concurrent negligence of Engineer and Client,each shall bear that portion of the loss or expense that its share of the joint or concurrent negligence bears to the total negligence (including that of third parties),which caused the personal injury or property damage. Engineer shall not be liable for special, incidental or consequential damages, including, but not limited to loss of profits, revenue, use of capital, claims of customers, cost of purchased or replacement power, or for any other loss of any nature,whether based on contract,tort, negligence,strict liability or otherwise, by reasons of the services rendered under this Agreement. 11. Opinions of Probable Cost. Since Engineer has no control over the cost of labor, materials or equipment, or over the Contractor(s) method of determining process, or over competitive bidding or market conditions, his/her opinions of probable Project Construction Cost provided for herein are to be made on the basis of his/her experience and qualifications and represent his/her judgement as a design professional familiar with the construction industry, but Engineer cannot and does not guarantee that proposal, bids or the Construction Cost will not vary from opinions of probable construction cost prepared by him/her. If prior to the Bidding or Negotiating Phase, Client wishes greater accuracy as to the Construction Cost, the Client shall employ an independent cost estimator Consultant for the purpose of obtaining a second construction cost opinion independent from Engineer. 12. Governing Law & Dispute Resolutions: This Agreement shall be governed by and construed in accordance with Articles previously set forth by(Item 9 of)this Agreement, together with the laws of the State of Illinois. 4 Any claim,dispute or other matter in question arising out of or related to this Agreement, which can not be mutually resolved by the parties of this Agreement, shall be subject to mediation as a condition precedent to arbitration (if arbitration is agreed upon by the parties of this Agreement) or the institution of legal or equitable proceedings by either party. If such matter relates to or is the subject of a lien arising out of the Engineer's services, the Engineer may proceed in accordance with applicable law to comply with the lien notice or filing deadlines prior to resolution of the matter by mediation or by arbitration. The Client and Engineer shall endeavor to resolve claims, disputes and other matters in question between them by mediation which, unless the parties mutually agree otherwise, shall be in accordance with the Construction Industry Mediation Rules of the American Arbitration Association currently in effect. Requests for mediation shall be filed in writing with the other party to this Agreement and with the American Arbitration Association. The request may be made concurrently with the filing of a demand for arbitration but, in such event, mediation shall proceed in advance of arbitration or legal or equitable proceedings, which shall be stayed pending mediation for a period of 60 days from the date of filing, unless stayed for a longer period by agreement of the parties or court order. The parties shall share the mediator's fee and any filing fees equally. The mediation shall be held in the place where the Project is located, unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof. 13. Successors and Assigns: The terms of this Agreement shall be binding upon and inure to the benefit of the parties and their respective successors and assigns: provided, however, that neither party shall assign this Agreement in whole or in part without the prior written approval of the other. 14. Waiver of Contract Breach: The waiver of one party of any breach of this Agreement or the failure of one party to enforce at any time, or for any period of time, any of the provisions hereof, shall be limited to the particular instance, shall not operate or be deemed to waive any future breaches of this Agreement and shall not be construed to be a waiver of any provision, except for the particular instance. 15. Entire Understanding of Agreement: This Agreement represents and incorporates the entire understanding of the parties hereto, and each party acknowledges that there are no warranties, representations, covenants or understandings of any kind, matter or description whatsoever, made by either party to the other except as expressly set forth herein. Client and the Engineer hereby agree that any purchase orders, invoices, confirmations, acknowledgments or other similar documents executed or delivered with respect to the subject matter hereof that conflict with the terms of the Agreement shall be null, void&without effect to the extent they conflict with the terms of this Agreement. 16. Amendment: This Agreement shall not be subject to amendment unless another instrument is duly executed by duly authorized representatives of each of the parties and entitled"Amendment of Agreement". 17. Severability of Invalid Provisions: If any provision of the Agreement shall be held to contravene or to be invalid under the laws of any particular state, county or jurisdiction where used,such contravention shall not invalidate the entire Agreement, but it shall be construed as if not containing the particular provisions held to be invalid in the particular state, country or jurisdiction and the rights or obligations of the parties hereto shall be construed and enforced accordingly. 18. Force Majeure: Neither Client nor Engineer shall be liable for any fault or delay caused by any contingency beyond their control including but not limited tc acts of God, wars, strikes,walkouts,fires, natural calamities, or demands or requirements of governmental agencies. 19. Subcontracts: Engineer may subcontract portions of the work, but each subcontractor must be approved by Client in writing. 20. Access and Permits: Client shall arrange for Engineer to enter upon public and private property and obtain all necessary approvals and permits required from all governmental authorities having jurisdiction over the Project. Client shall pay costs (including Engineer's employee salaries, overhead and fee) incident to any effort by Engineer toward assisting Client in such access, permits or approvals, if Engineer perform such services. 21. Designation of Authorized Representative: Each party (to this Agreement) shall designate one or more persons to act with authority in its behalf in respect to appropriate aspects of the Project. The persons designated shall review and respond promptly to all communications received from the other party. 22. Notices: Any notice or designation required to be given to either party hereto shall be in writing,and unless receipt of such notice is expressly required by the terms hereof shall be deemed to be effectively served when deposited in the mail with sufficient first class postage affixed, and addressed to the party to whom such notice is directed at such party's place of business or such other address as either party shall hereafter furnish to the other party by written notice as herein provided. 23. Limit of Liability: The Client and the Engineer have discussed the risks, rewards, and benefits of the project and the Engineer's total fee for services. In recognition of the relative risks and benefits of the Project to both the Client and the Engineer, the risks have been allocated such that the Client agrees that to the fullest extent permitted by law, the Engineer's total aggregate liability to the Client for any and all injuries, claims, costs, losses,expenses, damages of any nature whatsoever or claim expenses arising out of this Agreement from any cause or causes, including attorney's fees and costs, and expert witness fees and costs, shall not exceed the total Engineer's fee for professional engineering services rendered on this project as made part of this Agreement. Such causes included but are not limited to the Engineer's negligence, errors, omissions, strict liability or breach of contract. It is intended that this limitation apply to any and all liability or cause of action however alleged or arising, unless otherwise prohibited by law. 6 24. Client's Responsibilities: The Client agrees to provide full information regarding requirements for and about the Project, including a program which shall set forth the Client's objectives, schedule, constraints, criteria, special equipment, systems and site requirements. The Client agrees to furnish and pay for all legal, accounting and insurance counseling services as may be necessary at any time for the Project, including auditing services which the Client may require to verify the Contractor's Application for Payment or to ascertain how or for what purpose the Contractor has used the money paid by or on behalf of the Client. The Client agrees to require the Contractor, to the fullest extent permitted by law, to indemnify, hold harmless, and defend the Engineer, its consultants, and the employees and agents of any of them from and against any and all claims, suits, demands, liabilities, losses, damages, and costs ("Losses"), including but not limited to costs of defense, arising in whole or in part out of the negligence of the Contractor, its subcontractors, the officers, employees, agents, and subcontractors of any of them, or anyone for whose acts any of them may be liable, regardless of whether or not such Losses are caused in part by a party indemnified hereunder. Specifically excluded from the foregoing are Losses arising out of the preparation or approval of maps, drawings, opinions, reports,surveys, change orders, designs, or specifications, and the giving of or failure to give directions by the Engineer, its consultants, and the agents and employees of any of them, provided such giving or failure to give is the primary cause of Loss. The Client also agrees to require the Contractor to provide to the Engineer the required certificate of insurance. , The Client further agrees to require the Contractor to name the Engineer, its agents and consultants as additional insureds on the Contractor's policy or policies of comprehensive or commercial general liability insurance. Such insurance shall include products and completed operations and contractual liability coverages, shall be primary and noncontributing with any insurance maintained by the Engineer or its agents and consultants, and shall provide that the Engineer be given thirty days, unqualified written notice prior to any cancellation thereof. In the event the foregoing requirements, or any of them, are not established by the Client and met by the Contractor, the Client agrees to indemnify and hold harmless the Engineer, its employees, agents, and consultants from and against any and all Losses which would have been indemnified and insured against by the Contractor, but were not. When Contract Documents prepared under the Scope of Services of this contract require insurance(s) to be provided, obtained and/or otherwise maintained by the Contractor, the Client agrees to be wholly responsible for setting forth any and all such insurance requirements. Furthermore, any document provided for Client review by the Engineer under this Contract related to such insurance(s)shall be considered as sample insurance requirements and notthe recommendation of the Engineer. Client agrees to have their own risk management department review any and all insurance requirements for adequacy and to determine specific types of insurance(s) required for the project. Client further agrees that decisions concerning types and amounts of insurance are 7 specific to the project and shall be the product of the Client. As such, any and all insurance requirements made part of Contract Documents prepared by the Engineer are not to be considered the Engineer's recommendation,and the Client shall make the final decision regarding insurance requirements. 25. Information Provided by Others: The Engineer shall indicate to the Client the information needed for rendering of the services of this Agreement. The Client shall provide to the Engineer such information as is available to the Client and the Client's consultants and contractors,and the Engineer shall be entitled to rely upon the accuracy and completeness thereof. The Client recognizes that it is impossible for the Engineer to assure the accuracy, completeness and sufficiency of such information, either because it is impossible to verify, or because of errors or omissions which may have occurred in assembling the information the Client is providing. Accordingly, the Client agrees,to the fullest extent permitted by law,to indemnify and hold the Engineer and the Engineer's subconsultants harmless from any claim, liability or cost (including reasonable attorneys' fees and cost of defense) for injury or loss arising or allegedly arising from errors, omissions or inaccuracies in documents or other information provided by the Client to the Engineer. 26. Payment: Client shall be invoiced once each month for work performed during the preceding period. Client agrees to pay each invoice within thirty(30)days of its receipt. The client further agrees to pay interest on all amounts invoiced and not paid or objected to for valid cause within said thirty (30) day period at the rate of eighteen (18) percent per annum (or the maximum interest rate permitted under applicable law,whichever is the lesser) until paid. Client further agrees to pay Engineer's cost of collection of all amounts due and unpaid after sixty (60) days, including court costs and reasonable attorney's fees, as well as costs attributed to suspension of services accordingly and as follows: Collection Costs. In the event legal action is necessary to enforce the payment provisions of this Agreement, the Engineer shall be entitled to collect from the Client any judgement or settlement sums due, reasonable attorneys'fees, court costs and expenses incurred by the Engineer in connection therewith and, in addition, the reasonable value of the Engineer's time and expenses spent in connection with such collection action, computed at the Engineer's prevailing fee schedule and expense policies. Suspension of Services. If the Client fails to make payments when due or otherwise is in breach of this Agreement, the Engineer may suspend performance of services upon five (5) calendar days' notice to the Client. The Engineer shall have no liability whatsoever to the Client for any costs or damages as a result of such suspension caused by any breach of this Agreement by the Client. Client will reimburse Engineer for all associated costs as previously set forth in (Item 4 of) this Agreement. 27. When construction observation tasks are part of the service to be performed by the Engineer under this Agreement, the Client will include the following clause in the construction contract documents and Client agrees not to modify or delete it: 8 Kotecki Waiver. Contractor (and any subcontractor into whose subcontract this clause is incorporated) agrees to assume the entire liability for all personal injury claims suffered by its own employees, including without limitation claims under the Illinois Structural Work Act, asserted by persons allegedly injured on the Project; waives any limitation of liability defense based upon the Worker's Compensation Act, court interpretations of said Act or otherwise; and to the fullest extent permitted by law, agrees to indemnify and hold harmless and defend Owner and Engineer and their agents, employees and consultants (the "Indemnitees") from and against all such loss, expense, damage or injury, including reasonable attorneys' fees, that the Indemnitees may sustain as a result of such claims,except to the extent that Illinois law prohibits indemnity for the Indemnitees'own negligence. The Owner and Engineer are designated and recognized as explicit third party beneficiaries of the Kotecki Waiver within the general contract and all subcontracts entered into in furtherance of the general contract. 28. Job Site Safety/Supervision & Construction Observation: The Engineer shall neither have control over or charge of, nor be responsible for,the construction means, methods, techniques, sequences of procedures, or for safety precautions and programs in connection with the Work since they are solely the Contractor's rights and responsibilities.The Client agrees that the Contractor shall supervise and direct the work efficiently with his/her best skill and attention; and that the Contractor shall be solely responsible for the means, methods, techniques, sequences and procedures of construction and safety at the job site. The Client agrees and warrants that this intent shall be carried out in the Client's contract with the Contractor.The Client further agrees that the Contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work; and that the Contractor shall take all necessary precautions for the safety of, and shall provide the necessary protection to prevent damage, injury or loss to all employees on the subject site and all other persons who may be affected thereby. The Engineer shall have no authority to stop the work of the Contractor or the work of any subcontractor on the project. When construction observation services are included in the Scope of Services, the Engineer shall visit the site at intervals appropriate to the stage of the Contractor's operation, or as otherwise agreed to by the Client and the Engineer to: 1) become generally familiar with and to keep the Client informed about the progress and quality of the Work; 2) to strive to bring to the Client's attention defects and deficiencies in the Work and; 3) to determine in general if the Work is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. However, the Engineer shall not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of the Work. If the Client desires more extensive project observation, the Client shall request that such services be provided by the Engineer as Additional and Supplemental Construction Observation Services in accordance with the terms of this Agreement. The Engineer shall not be responsible for any acts or omissions of the Contractor, subcontractor, any entity performing any portions of the Work, or any agents or employees of any of them. The Engineer does not guarantee the performance of the 9 Contractor and shall not be responsible for the Contractor's failure to perform its Work in accordance with the Contract Documents er any applicable laws, codes, rules or regulations. When municipal review services are included in the Scope of Services, the Engineer (acting on behalf of the municipality), when acting in good faith in the discharge of its duties, shall not thereby render itself liable personally and is, to the maximum extent permitted by law, relieved from all liability for any damage that may accrue to persons or property by reason of any act or omission in the discharge of its duties.Any suit brought against the Engineer which involve the acts or omissions performed by it in the enforcement of any provisions of the Client's rules, regulation and/or ordinance shall be defended by the Client until final termination of the proceedings. The Engineer shall be entitled to all defenses and municipal immunities that are, or would be, available to the Client. 29. Insurance and Indemnification: The Engineer and the Client understand and agree that the Client will contractually require the Contractor to defend and indemnify the Engineer and/or any subconsultants from any claims arising from the Work.The Engineer and the Client further understand and agree that the Client will contractually require the Contractor to procure commercial general liability insurance naming the Engineer as an additional named insured with respect to the work. The Contractor shall provide to the Client certificates of insurance evidencing that the contractually required insurance coverage has been procured. However,the Contractor's failure to provide the Client with the requisite certificates of insurance shall not constitute a waiver of this provision by the Engineer. The Client and Engineer waive all rights against each other and against the Contractor and consultants, agents and employees of each of them for damages to the extent covered by property insurance during construction. The Client and Engineer each shall require similar waivers from the Contractor, consultants, agents and persons or entities awarded separate contracts administered under the Client's own forces. 30. Hazardous Materials/Pollutants: Unless otherwise provided by this Agreement, the Engineer and Engineer's consultants shall have no responsibility for the discovery, presence, handling, removal or disposal of or exposure of persons to hazardous materials/pollutants in any form at the Project site, including but not limited to mold/mildew, asbestos, asbestos products, polychlorinated biphenyl (PCB) or other toxic/hazardous/pollutant type substances. Furthermore, Client understands that the presence of moldlmildew and the like are results of prolonged or repeated exposure to moisture and the lack of corrective action. Client also understands that corrective action is a operation, maintenance and repair activity for which the Engineer is not responsible. June 13,2005 PAProposalslTerms and Conditions\GT&C 2005.061305.doc 10 VILLAGE OF BUFFALO GROVE 2012 Tree Growing Contract With Eugene A. de St. Aubin & Bro. Inc. CONTRACT DOCUMENTS June 4, 2012 VILLAGE OF BUFFALO GROVE 2012 TREE GROWING CONTRACT WITH EUGENE A. de ST AUBIN & BRO. INC. CONTRACT DOCUMENT TABLE OF CONTENTS SECTION AND PAGES I. COVER SHEET 1 SHEET II. TABLE OF CONTENTS A-1 III. AGREEMENT B-1 to B-4 IV. GENERAL CONDITIONS OF THE CONTRACT C-1 to C-6 V. PERFORMANCE & PAYMENT BOND D-1, D-2 VI. PUBLIC CONTRACT CERTIFICATIONS E-1 VIL TREE GROWING AND HARVESTING SPECIFICATIONS F-1 to F-3 A-1 VILLAGE OF BUFFALO GROVE 2012 TREE GROWING CONTRACT WITH EUGENE A. de ST AUBIN & BRO. INC. This agreement, made this day of , 2012, by and between the VILLAGE OF BUFFALO GROVE (hereinafter called the "Owner" or "Village") a Municipal Corporation acting through its President, and Board of Trustees, and Eugene A. de St. Aubin & Bro. Inc., (hereinafter called the "Contractor"). This agreement is sometimes referred to as "Contract". WITNESSETH WHEREAS, the Village of Buffalo Grove is a home rule unit of government pursuant to the Illinois Constitution of 1970; and WHEREAS, the Village, pursuant to home rule powers is authorized to enter into long term contracts with a vendor of trees for the purchase and delivery of such trees as may be necessary and appropriate; and WHEREAS, Illinois State Law allows municipalities to enter into long term contractual relationships for the purpose of procuring parkway trees for up to ten (10) years; and WHEREAS, the goal of the Village is to enter into a contractual growing arrangement whereby a contractor will grow trees according to predetermined qualifications and make trees available for fall and/or spring plantings for up to a ten (10) year period; and WHEREAS, the Contractor represents that it has the necessary experience and qualifications to furnish the services to the Village in accordance with the terms of this Agreement; and WHEREAS, the Contractor warrants that it is in good standing under the laws of the State of Illinois, is qualified to do business in the State of Illinois, is authorized to conduct its business as it is presently being conducted and is not in violation of any provision of its organizational or operating agreements; and WHEREAS, the Contractor shall plant in the Spring of 2012 the specified type and amount of tree liners in an area on the Contractor's property to be exclusively dedicated for planting for the Village; and WHEREAS, the Contractor shall harvest the specified type and amount of 2" diameter trees for fall planting in 2014 and spring planting in 2015. NOW THEREFORE, for and in consideration of their mutual promises, covenant undertaking and agreements, the parties hereto do hereby agree as follows: B-1 The foregoing whereas clauses are hereby made a part of this Contract. ARTICLE I- WORK TO BE DONE BY THE CONTRACTOR Contractor agrees, at its own cost and expense, to do all work and to furnish all the labor, materials, equipment, land and other property to do, construct, install, and complete all the works and improvements included, all in full accordance with and in compliance with and as required by the hereinafter specified Tree Growing and Harvesting Specifications and Contract Documents for said works and improvements, and to do, at its own cost and expense, all other things required of the Contractor by said Contract Documents. ARTICLE II - CONTRACT DOCUMENTS The Contract Documents herein mentioned include all of the Contract Documents, including but not limited to the following: 1. The General Conditions of the Contract 2. This Contract 3. Public Contract Statements 4. Tree Growing and Harvesting Specifications 5. All Bonds, Insurance Certificates and Insurance Policies mentioned or referred to in the foregoing documents 6. Any and all other documents or papers included or referred to in the foregoing documents all of which documents are on file in the OFFICE OF THE VILLAGE CLERK, 50 Raupp Boulevard, Buffalo Grove, Illinois, all said documents being hereby incorporated herein and made a part herein by reference the same as if set forth herein. ARTICLE III- CONTRACT AMOUNT The Contractor agrees to receive and accept the unit price as set forth in the Tree Growing and Harvesting Specifications as full compensation for furnishing all materials and equipment and for doing all the work contemplated and embraced in this Agreement; also for all loss or damage arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the execution of the work until its acceptance by the Village, and for all risks of every description connected with the work; also for well and faithfully completing the work, and the whole thereof, in the manner and according to and in compliance with the Plans and Contract Documents and the requirements of the Village Public Works Director(Public Works Director). ARTICLE IV—CONFLICT BETWEEN COMPONENT PARTS OF CONTRACT In the event that any provision in any of the following component parts of this Contract conflicts with any provision in any other of the following component parts, the B-2 provision in the component part which follows it numerically except as may be otherwise specifically stated applies. Said component parts are the following: 1. General Conditions of Contract 2. Tree Growing and Harvesting Specifications 3. Contractor's Proposal 4. This Contract This Contract is intended to conform in all respects to applicable statutes of the State in which the work is to be constructed, and if any part or provision of this Contract conflicts therewith, the said statute shall govern. ARTICLE V—CONTRACT TIME This Contract shall commence on the Is` day of June, 2012, and continue until the 31s`day of May, 2015, unless earlier terminated as provided in this Contract. The Contractor shall fully complete all work to the point of final acceptance by the Village, and to complete doing all other things required of them by the Contract Documents on or before and no later than May 31, 2015. Contractor shall and agrees to furnish and deliver to the Village fifteen (15) calendar days after date of award of this contract the Faithful Performance and Payment Bond and the Insurance Certificates and Policies of Insurance required of him by the provisions of Paragraph 1 and 2 of the General Conditions of the Contract, and to do, prior to starting work, all other things which are required of them by the Contract Documents as a prerequisite of starting work. ARTICLE VI- ASSIGNMENT The Village does hereby award this contract to the Contractor to provide the materials and do all the work, and do all other things hereinabove mentioned, according to the terms and conditions hereinabove contained or referred to, for the prices aforementioned, and hereby contracts to pay the same at the time, in the manner and upon the conditions set forth or referred to in the Plans and Specifications and Contract Documents; and the said parties for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of the covenants herein contained. This Contract is personal in character and the Contractor shall not assign, transfer, convey, or otherwise dispose of its interest in this Agreement without the prior written consent of the Village. No assignment, even if consented to, shall in any way reduce or eliminate the liability of the assignee for obligations accrued prior to such assignment. B-3 VILLAGE OF BUFFALO GROVE 2012 TREE GROWING CONTRACT WITH EUGENE A. de ST AUBIN & BRO. INC. CONTRACTOR BY TITLE ATTEST: BY TITLE THE VILLAGE OF BUFFALO GROVE VILLAGE MANAGER B-4 GENERAL CONDITIONS OF THE CONTRACT 1. Contract Security The Contractor shall furnish a surety bond in an amount at least equal to 100 percent of the aggregate amount of the Contract as security for the faithful performance of the Contract and for the payment of all persons performing labor and furnishing materials in connection with this Contract. 2. Contractor's Insurance Contractor shall procure and maintain for the duration of the Contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance: Coverage shall be at least as broad as: 1. Insurance Services Office Commercial General Liability occurrence form CG 0001 (Ed. 11/85) with the Village named as additional insured; and 2. Insurance Service Office Business Auto Liability coverage form number CA 0001 (Ed. 10/90 or newer), Symbol 01 "Any Auto." 3. Workers' Compensation as required by the Labor Code of the State of Illinois and Employers' Liability insurance. B. Minimum Limits of Insurance: Contractor shall maintain limits no less than: 1. Commercial General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. The general aggregate shall be twice the required occurrence limit. Minimum General Aggregate shall be no less than $2,000,000 or a project/contract specific aggregate of$1,000,000. 2. Business Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. 3. Workers' Compensation and Employers' Liability: Workers' Compensation coverage with statutory limits and Employers' Liability limits of$1,000,000 per accident. C. Deductibles and Self-Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the Village. At the option of the Village, either: the insurer C-1 shall reduce or eliminate such deductibles or self-insured retentions as respects the Village, its officials, agents, employees and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigation, claim administration and defense expenses. D. Other Insurance Provisions The policies are to contain, or be endorsed to contain, the following provisions: 1. General Liability and Automobile Liability Coverages: The Village, its officials, agents, employees and volunteers are to be covered as insureds as respects: liability arising out of activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, leased or used by the Contractor; or automobiles owned, leased, hired or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the Village, its officials, agents, employees and volunteers. 2. The Contractor's insurance coverage shall be primary as respects the Village, its officials, agents, employees and volunteers. Any insurance or self-insurance maintained by the Village, its officials, agents, employees and volunteers shall be excess of Contractor's insurance and shall not contribute with it. 3. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Village, its officials, agents, employees and volunteers. 4. The Contractor's insurance shall contain a Severability of Interests/Cross Liability clause or language stating that Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. E. All Coverages: Each insurance policy required by this paragraph shall be endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the Village. F. Acceptability of Insurers Insurance is to be placed with insurers with a Best's rating of no less than A-, VII and licensed to do business in the State of Illinois. C-2 G. Verification of Coverage Contractor shall furnish the Village with certificates of insurance naming the Village, its officials, agents, employees, and volunteers as additional insured's and with original endorsements, affecting coverage required herein. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be received and approved by the Village before any work commences. The Village reserves the right to request full certified copies of the insurance policies and endorsements. H. Subcontractors Contractor shall include all subcontractors as insured's under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage's for subcontractors shall be subject to all of the requirements stated herein. I. Assumption of Liability The contractor assumes liability for all injury to or death of any person or persons including employees of the contractor, any subcontractor, any supplier or any other person and assumes liability for all damage to property sustained by any person or persons occasioned by or in any way arising out of any work performed pursuant to this agreement. J. Indemnity/Hold Harmless Provision To the fullest extent permitted by law, the Contractor hereby agrees to defend, indemnify and hold harmless the Village, its officials, agents and employees against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities, judgments, cost and expenses, which may in anywise accrue against the Village, its officials, agents and employees arising in whole or in part or in consequence of the performance of this work by the Contractor, its employees, or subcontractors, or which may in anywise result therefore, except that arising out of the sole legal cause of the Village, its agents or employees, the Contractor shall, at its own expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections therewith, and, if any judgment shall be rendered against the Village, its officials, agents and employees in any such action, the Contractor shall, at its own expense, satisfy and discharge the same. Contractor expressly understands and agrees that any performance bond or insurance policies required by this C-3 contract, or otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify, keep and save harmless and defend the Village, its officials, agents and employees as herein provided. K. Retention of Pam: The Contractor further agrees that to the extent that money is due the Contractor by virtue of this contract as shall be considered necessary in the judgment of the Village, may be retained by the Village to protect itself against said loss until such claims, suits, or judgments shall have been settled or discharged and/or evidence to that effect shall have been furnished to the satisfaction of the Village. L. Patent Fees and Royalties: Contractor shall indemnify and hold harmless the Village and anyone directly or indirectly employed by either of them from and against all claims, damages, losses, and expenses (including attorneys' fees and court and arbitration costs) arising out of any infringement of patent rights or copyrights incident to the use in the performance of the work or resulting from the incorporation in the work of any invention, design, process, product, or device not specified in the Contract Documents, and shall defend all such claims in connection with any alleged infringement of such rights. M. Request for Pam: Contractor shall submit sworn Contractor's affidavit along with executed lien waivers with request for payment. 3. Certificate of Authority and Surety Certificate The Contractor shall furnish the Owner with a current Certificate of Authority or Surety Certificate issued by the Illinois Department of Insurance (IDOI) for the bonding company that they are using. The Contractor shall also furnish the Owner with a current Certificate of Authority issued by the Illinois Department of Insurance (IDOI) for the insurance company that they are using. 4. Plans and Specifications The Plans and Specifications shall be the Tree Growing and Harvesting Specifications, and any work shown thereon shall be executed the same as if specifically mentioned herein and should any discrepancy between plans and specifications appear, the ruling of the Public Works Director on the interpretation thereof shall be final and binding. C-4 It is the intention of these Plans and Specifications to provide for this improvement in a complete, thorough and workman-like manner. The Contractor to whom the work is awarded shall furnish all materials, labor, tools, appliances, appurtenances, and all things necessary to complete the work in accordance with these Plans and Specifications, and anything omitted that may be interpreted as reasonably necessary to such completion is to be merged in the prices bid for the improvement. 5. Changes If the Public Works Director deems it proper or necessary in the execution of the work to make any alteration which will increase or diminish the quantity of labor or material or the expense of the work, even to the elimination of one or more items, such alteration shall not annul or vitiate the Contract hereby entered into. The elimination of any part of the work shall not increase the unit price for any of the remaining work bid on. The value of the work so added shall be based on the rates and prices named in the Contract, and bid, when such rates and prices cover the class of work added, otherwise the value shall be determined by mutual agreement between the Owner and Contractor, before such work shall be commenced. 6. Extra Work No claim whatsoever will be allowed the Contractor for changes, extra work or material not completed or necessary for the completion of the work described, or for a greater amount of money than is hereby stipulated to be paid, unless the change in or addition to the work requiring additional outlay by the Contractor is first ordered in writing by the Public Works Director, and the price therefore agreed to in writing. Minor changes or small modifications in the specifications which may be made to suit some special condition or situation shall not be construed as a precedent for like changes at other times, nor shall such modifications be construed by the Contractor as removing the work from the classification given in the proposal, and placing it under the category of'Extra Work". 7. Notice of Starting The Contractor shall notify the Public Works Director forty-eight (48) hours before beginning any work on this Contract, or of its intention so to do; in case of a temporary suspension of the work he shall give a similar notice before resuming same. 8. Sequence The Public Works Director shall have the power to direct the order and sequence of the work. On any major portion of the work, all accessories shall be set coincident with the main construction. Payment for major portion of the work may be withheld until proper completion of accessories. C-5 9. Supervision The Public Works Director shall have override power to superintend and direct the work, and the Contractor shall perform all of the work herein specified, to the Public Works Director's entire satisfaction, approval and acceptance. 10. Contractor's Representative The Contractor shall have at all times a competent foreman or superintendent at the work site, who shall have full authority to act for the Contractor and to receive and execute orders from the Public Works Director, and any instructions given to such superintendent or person, executing work for the Contractor, shall be binding on the Contractor as though it was personally given to the Contractor. 11. Workman The Contractor shall employ competent foremen and laborers and shall discharge, at the request of the Public Works Director, any incompetent, unfaithful, abusive or disorderly men in its employ. None but individuals expert in their respective branches of work shall be employed where special skill is required. The Contractor shall provide and maintain such sanitary accommodations for the use of its employees as may be necessary to comply with the State and local Board of Health requirements. Public nuisances will not be permitted. 12. Termination of Contract If, at any time, the Public Works Director shall be of the opinion that the work under this Contract is unnecessarily delayed and will not be finished in the prescribed time, or that the work is not being performed in a satisfactory manner, he will so notify the Contractor in writing. If the Contractor has not within ten (10) days thereafter taken such measures, as will in the judgement of the Public Works Director, insure the satisfactory completion of the work under this Contract, on or before the date specified in the Proposal, the Village may notify the Contractor to discontinue all work under the Contract and proceed to terminate the Contract. C-6 PERFORMANCE AND PAYMENT BOND Bond Number: KNOW ALL MEN BY THESE PRESENTS, That as Principal, and as Surety, are held and firmly bound unto the full and just sum of Dollars ($ ), lawful money of the UNITED STATES OF AMERICA for the payment of which sum of money well and truly to be made, we bind ourselves, heirs, executors, administrators, successors and assigns,jointly and severally, firmly by these presents; WHEREAS, The Principal has entered into a certain written Contract, dated this day of 20 , with the for complete, as described in the foregoing Contract and Articles of Agreement. NOW THE CONDITIONS OF THIS OBLIGATION ARE SUCH that if the said Principal shall in all respects will and truly keep and perform the said Contract, and shall pay all sums of money due or to become due, for any labor, materials, apparatus, fixtures or equipment furnished for the purpose of construction of the work provided in said Contract, and shall remove and replace any defects in workmanship or materials which may be apparent or may develop within a period of one (1) year from the date of final acceptance, then this obligation shall be null and void; otherwise it shall remain in full force and effect. And the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to the work to be performed thereunder of the specifications accompanying the same shall in D-1 any way affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the work or to the specifications. IN WITNESS WHEREOF, we have hereunto set our hands and seal this day of , 20 . (SEAL) (SEAL) (SEAL) (SEAL) Principal WITNESS: (If Individual or Firm) ATTEST: (If Corporation) (SEAL) (SEAL) Surety ATTEST: (Surety) D-2 VILLAGE OF BUFFALO GROVE PUBLIC CONTRACT STATEMENTS The Village of Buffalo Grove is required to obtain certain information in the administration and awarding of public contracts. The following Public Contract Statements shall be executed and notarized. PUBLIC CONTRACT STATEMENTS CERTIFICATION OF CONTRACTOR/BIDDER In order to comply with 720 Illinois Compiled Statutes 5/33 E-I et seq., the Village of Buffalo Grove requires the following certification be acknowledged: The below-signed bidder/contractor hereby certifies that it is not barred from bidding or supplying any goods, services or construction let by the Village of Buffalo Grove with or without bid,due to any violation of either Section 5/33 E-3 or 5/33 E-4 of Article 33E,Public Contracts,of the Chapter 720 of the Illinois Compiled Statutes,as amended. This act relates to interference with public contracting,bid rigging and rotating, kickbacks,and bidding. CERTIFICATION RELATIVE TO 65 ILCS 5/11-42.1.1 In order to comply with 65 Illinois Complied Statutes 5/11-42.1.1, the Village of Buffalo Grove requires the following certification: The undersigned does hereby swear and affirm that: (1) it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue or (2)in contesting in accordance with the procedures established by the appropriate revenue Act,its liability for the tax or the amount of the tax. The undersigned further understands that making a false statement herein: (1) is a Class I Misdemeanor, and (2) voids the contract and allows the Village to recover all amounts payable to it under the contract. CONFLICT OF INTEREST The Village of Buffalo Grove Municipal Code requires the following verification relative to conflict of interest and compliance with general ethics requirements of the Village: The undersigned supplier hereby represents and warrants to the Village of Buffalo Grove as a term and condition of acceptance of this(bid or purchase order)that none of the following Village Officials is either an officer or director of supplier or owns five percent (5%) or more of the Supplier: the Village President, the members of the Village Board of Trustees, the Village Clerk, the Village Treasurer, the members of the Zoning Board of Appeals and the Plan Commission, the Village Manager and his Assistant or Assistants, or the heads of the various departments within the Village. If the foregoing representation and warranty is inaccurate, state the name of the Village official who either is an officer or director of your business entity or owns five percent(5%)or more thereof: (Official) Print Name of Contractor/Bidder/Supplier Signature Title Subscribed and Sworn to before me this day of 2012. Notary Public Notary Expiration Date E-1 TREE GROWING AND HARVESTING SPECIFICATIONS 1. General The Village of Buffalo Grove is desirous of insuring the availability of one thousand(1,000) trees in the year 2014. 2. Plantinz Contractor shall plant one thousand (1,000) trees in the Spring of 2012. Trees shall be in the form of tree liners. The Village shall inform the Contractor of the type and number of trees, totaling one thousand(1,000), in writing by June 6, 2012. 3. Tree Specifications All trees shall conform to the American Standard for Nursery Stock as approved by the American National Standards Institute, Inc., issued as ANSI Z60.1-2004, or any amendment thereof. 4. Location and Ownership The Village shall be assigned a designated plot of land on the Contractor's property. The Contractor shall plant, cultivate, and harvest the one thousand (1,000) trees. Once planted, the trees will become the property of the Village. 5. Maintenance The Contractor shall provide professional nurserymen for the purpose of administering all care, pruning, and other required maintenance until such time as the trees are harvested. The care rendered shall be in accordance with American Standard Nursery Stock (ANSI Z26.01-2004). Required maintenance shall include a drip irrigation system. Maintenance cost is included in the costs set forth in paragraph 9. 6. Harvestinz Harvesting of the one thousand (1,000) trees will begin in the Fall of 2014 and continue in the Spring of 2015 with the harvesting schedule tailored to the tree species as specified by the Village. The Village's intention is to harvest two and one-half inch (2- 1/2") minimum diameter trees as measured at a point six inches (6") above the root flare. All trees harvested will be dug, balled, and bagged in accordance with the Illinois Nurserymen Standards. Delivery and replanting of trees are not included in this Contract. The Contractor shall begin digging trees for pick up by October 1 and shall finish by November 30 for the fall planting season. The Contractor shall begin digging trees for pick up by March 1 and shall finish by June 1 for the spring planting season. Trees shall be dug at the appropriate time depending on weather and other site conditions and in F-1 coordination with the Village's schedule for pick up. Additional time may only be granted upon prior written approval of the Village. 7. Guarantee/Risk It is understood that there is a mortality risk of all trees planted. However, the Contractor shall guarantee that ninety percent(90%) of the planted trees will be available for harvest. Should the amount of trees available for harvesting not meet the guaranteed number (900) then the Contractor shall provide replacement trees of a minimum two and one-half inch (2-1/2") in diameter and of a type agreed to by the Village. 8. Third Party Purchasers Should the Village, for any reason, not be able to plant all of the purchased trees set forth in this contract, the Village shall have the right to assign their interest in said purchase to third party entities or individuals in the sole discretion of the Village. Any third party purchaser shall have the same rights as the Village contained herein. Payment by the third party purchaser will be paid directly to the Village. 9. Cost/Pam The Village shall pay to the Contractor the sum of $175,100.00 payable in four (4) installments. The Contractor shall submit a request for payment on or after the dates listed below. The fourth and final payment will be made at the completion of the Contract once all trees have been harvested in the Fall of 2014. DATE AMOUNT June 1, 2012 Planting (initial) $55,100 June 1, 2013 $35,000 June 1, 2014 $35,000 June 1, 2015 Post-Harvest(final) $50,000 Except for the initial and final requests for payment, a partial waiver of lien shall be included covering all work completed to date. The final request for payment shall include a final waiver of lien. Payment will be made by the Village according to the Illinois Prompt Payment Act. 10. Inspections Representatives of the Village shall have the right to inspect any and all trees, materials, components, supplies, workmanship and services rendered hereunder. If any tree, material, component, supply, workmanship or service is deemed unacceptable by the Village because it does not comply with the requirements of this Contract, the same shall be replaced or redone by the Contractor at no additional cost to the Village. F-2 11. Annual Reports A final species report, a list of mortalities for the previous fall and spring, shall be provided by the Contractor twice yearly by June 1 and December 1. 12. Modification Except as otherwise provided for herein, no provision of these specifications may be modified, amended, waived or discharged unless such modification, waiver, amendment or discharge is agreed to in writing and bears the signatures of the Village and Contractor. F-3 VHI ILAGlE 0N °IIII TO: Dane C. Bragg, Village Manager FROM: Scott D. Anderson, Finance Director DATE: April 25, 2012 RE: Water Fund 20 Year Pro Forma/ Rate Recommendations Recommendation: Staff recommends a series of water rate increases to be approved that at minimum will stabilize the working cash balance within the fund. Three options will be presented within the report and are structured to achieve different funding goals Rate and Consumption Background: The Village has had a long history of consistently low user rates in comparison to the communities in the region; in fact, the Village maintained a combined water and sewer rate of $1.80/1,000 gallons for a period of twenty three years (1983-2005). One significant reason leading to this period of rate stability was due to the age of the water and sewer infrastructure. During the peak growth decades of the 1980's and 1990's, developers donated approximately 53 percent of the water and sewer system assets. Through a combination of minimal capital expenses, receipt of building fees, coupled with a period of growing water consumption, the Water Fund was able to generate strong cash reserves to allow for a strategy of pay-as-you-go financing for future infrastructure repair. Funding for future infrastructure replacement (funding depreciation) was never a component of the rate structure. Beginning in 2003, a pattern of declining water usage started. In 2002, 1.63 billion gallons of water were metered with an average monthly consumption rate of 7,906 gallons. In 2011, 1.3 billion gallons were metered with an average monthly consumption of 6,340 gallons. The following chart shows the average monthly water consumption since 1990. Average Monthly Usage - Residential 10,000 9,000 8,000 C 7,000 o „ c7 6,000 5,000 4 000 O 1 N M � Ln lD r� 00 dl O .1 N M � Ln (D I, 00 0) O 1 dl dl dl dl dl dl dl dl dl dl O O O O O O O O O O � � dl dl dl dl dl dl dl dl dl dl O O O O O O O O O O O O i I I I .1 .-A .-A .-A .-A .-A N N N N N N N N N N N N Page 1 of 8 The outlier in FY 2005 was drought induced. Absent that year, a fairly linear decline began after FY 2002. Even with the decline, the Water Fund was able to cover its operating expenses and generate a small surplus each year until 2006. A rate recommendation was made to increase the rate by 33 percent to $2.40/1,000 gallons effective January 1, 2007.The increase stabilized the fund but did not start building additional cash reserves for future capital construction. A second rate increase of 25 percent to $3.00/$1,000 percent was approved for 2010. Again the increase helped to ensure that water sales would offset operating expenditures. The drop in water consumption appears to have reached bottom in 2009.The reason for the decline is likely due to a confluence of factors. Economic conditions have led to more vacant homes or more judicious use of water. The region has had a series of mild summers that has tempered the demand for outdoor irrigation water. The final factor is the institution of energy efficient appliances. For the planning of this pro-forma, it is estimated that the current fiscal year will close at 1.31 billion gallons sold and will carry forward through the next 20 years. Although there will be an increase in total consumers over the next two decades, continued conservation efforts will likely counterbalance that growth. One factor that has not been integrated into this analysis is any potential impact of replacing worn out meters in homes. As these devices start to fail and are replaced, there is the potential for more accurate (higher) reads. Water Fund Financials: During the high growth years of the water system, the Water and Sewer Fund was able to amass a cash balance that allowed for a reserve to address infrastructure maintenance and improvement. Due to the relative age of the system, over a fifteen year span (1993-2007) the only capital expense was $229,527 for the St. Mary's Road water main replacement. Since 2007 the following capital expenses will have occurred by the end of the current fiscal year; Johnson ...Drive ...lift ...stay.o.n.......................................................................................................240,88.6.... Linden Avenue lift station 402,153 Cambridge on the Lake lift station 160,049 Buffalo Creek water main 86,682 Arlington Heights water main 581,631 ............................................................................................................................................................................................................................................................... Reservoir#7 1,777,682 Security Improvements 640,000 Total $ 3,889,083 Until FY 2007, the Water and Sewer Fund maintained a cash and investment balance of approximately $10 million. That balance was accrued with the intention to cash finance capital projects in the future. As planned, those reserves are being used to pay for almost $4 million in infrastructure repairs and improvements. The following chart depicts the Water Fund's cash activity since 2002. Given the current trajectory of revenues and expense within the fund the resultant cash balance will be in a deficit by the third quarter of 2013. If the rates are not increased to stabilize the fund, the Village will need to establish an inter-fund loan transfer from the Corporate Fund to the Water Fund. This should only be considered as a worst case course of action. An enterprise fund by its very nature is intended to recover its cost of operations through user charges. The establishment of an inter-fund loan would be questioned by the bond rating agencies as a weakness of the fund and it would be extremely Page 2 of 8 important to eliminate the loan as quickly as possible. All options presented will all address the operating deficits and repair the fund cash reserves to varying degrees. Water Fund - Cash Balance $15,000,000 $10,000,000 W $5,000,000 ° $p ($5,000,000) o��o�....�o`0 .. 9 A % C� o ti ti 3 ... �% ti T T ti T IV T T TV TVti ti ti T T ($10,000,000) ($15,000,000) .... ($20,000,000) Working Cash -No rate increase The finance department has prepared a twenty year pro forma of the Water and Sewer Fund that factors for not only anticipated revenues and operating expenses but also capital expenditures that go beyond the revolving five-year Capital Improvement Plan. Water and Sewer System Assets: The first step in the process was to determine the replacement cost of the water main system. The system consists of 181 linear miles of main. The value of the main system in today's dollars is approximately $200 million. The service life of the infrastructure ranges from 50 years for cast iron main to 75 years for ductile iron. The replacement cost of the entire system at the end of the 20 year study, inflated at 3% per year, is $773 million. The assumption used for replacing any future water mains is that on any given year where sections of the system have reached the end of their useful life 25% of the system will be replaced. For instance, water main constructed in 1962 has a replacement cost of about$372,000; we then forecast that$94,000 in repairs. This cost estimate compensates for the improbability that the entire section will be replaced. The estimates reflect rolling replacements where in certain instances only sections are repaired. Another factor for consideration is that the replacement cost includes a curb-to-curb street reconstruction. About 50 percent of that expense will be charged to the Capital Projects Street Fund or the Motor Fuel Tax Fund. Within the straight line depreciation calculation beginning with the oldest main constructed in 1929, the first replacement should have occurred in 1979. Approximately $10 million in water mains have 'expired' but have not needed to be repaired. Estimating the actual asset life at times is more abstract than qualitative. Pipe that is ensconced in stable soil and subjected to consistent water pressure may have a service life that may double an engineering estimate, and conversely, shifting soils may reduce the life by many years. The following chart shows the pattern of construction of water main since 1929. Page 3 of 8 Water Main Construction in linear feet 80,000 60,000 40,000 20,000 0 01 00 O N iD 00 O N 'zt tD 00 O N Ict tD 00 O N iD 00 O N Ict tD 00 O N Ln lD lD lD lD r� r� r� r� r� 00 00 00 00 00 al al al al 01 O O O O O r1 D1 dl dl dl D1 Ol Ol Ol Ol Ol Ol al al al al al al al al al O O O O O O .-i .-I 1-i 1-i 1-I .-I .-I r-i r-i r-i r-i r-i r-i r-i r-i r-i r-i r-i r-I r-I r-I N N N N N N During the thirteen years spanning 1983-1996, almost 50% of the water system was constructed. Fortunately during those years, the more resilient ductile iron was used. The age distribution of the water main leads to the cost estimates to replace the system noted in the graph presented below, Projected Infrastructure Replacement .............................................................................................................................................................................................................................................................................................................................................................................................................................................. $90,000,000 $80,000,000 $70,000,000 $60,000,000 .... $50,000,000 .... ................... ............ $40,000,000 ... ......... ......... ......... ......... j .. j $30,000,000 $20,000,000 / j % / i% $10,000,000 %/ r% /i % ....... .. .. AN $p %/ �/ .. ......... . � / i ;r O O O O O O O O N M Ln lD t" 00 Ol O O O O O O O O Replacement costs begin to ramp up in the 2060s and 2070s as main installed during the peak construction years reaches seventy years of age. Water main is only one component of the delivery system. Other assets include the sanitary sewer main, lift stations, and booster stations. The sanitary sewer mains have roughly the same total mileage as the water main. The service life of the sewer mains should be significantly higher than water mains as they are not subjected to pressure. Since the Village does not treat waste there are no treatment facilities to fund. For the purpose of the pro forma, the FY 2012-2016 Capital Improvement Plan was added to the calculation. Beyond 2016, a flat amount is budgeted each year to address sanitary sewer system and lift station repairs. Page 4 of 8 Water Rate Recommendations: The pro forma was developed around an annual consumption base of 1.31 billion gallons. Operating expenses were built upon the FY 2012 budgets and indexed for inflation. For operating expenses, 3 percent inflation is growth target.The same inflation was used to index the capital improvement plan maintenance program for the sewer system. As part of the analysis, a working cash threshold was established at 25% of the operating budget of the water and sewer fund net of pass through revenue/expenses activity related to Lake County Public Works. At minimum, the fund must strive to always have three months worth of expenses in the bank to ensure the Village meets its obligations to the Northwest Water Commission. The Water Fund had nearly $4.6 million in cash at the end of 2011. The working cash threshold is $1.1 million. The difference between the two is noted as net reserve over/(under) working cash and represents cash available for infrastructure repairs and improvements. It is anticipated the much of the $3.5 million difference will be used to complete the deep well construction at reservoir #7 and improvements to lift stations.The ending cash balance in 2012 is budgeted to be$1.8 million. The following options for water rate increases are proposed for Village Board consideration. A copy of the pro-forma for each option is attached to this narrative. The reference to combined water/sewer rate is for village water and sewer charges. It does not include Lake County sanitary sewer fees for system charges through the Metropolitan Water Reclamation District (Cook County). For all three options, another variable to consider is the timing of the first increase. Obviously, the sooner the increase to water rates the better. From a practical perspective some things to consider are, (1) an increase effective during the peak usage months (summer) will generate an immediate impact of the rate increase, (2) an increase this fall will be perilously close to the utility billing module being rolled out to the community with the perception that the new software/customer enhancements caused the rate increase, and (3) Lake County Public Works is conducting a formal rate study and will likely be making a recommendation to institute rate increases on sanitary sewer collection. OPTION 1 This option includes a 35 percent increase to the combined water rate the first year, 30 percent increase the second year and 3 percent increase every year thereafter. The final rate in 2031 will be 8.30 or a 170 percent increase. What is accomplished? A minimum working cash balance is maintained through the 20 year pro-forma. All anticipated infrastructure repairs are paid with fund reserves (pay-as-you go). No significant capital reserve is established beyond working cash balances. What isn't accomplished? A reserve for significant capital improvement (beyond maintenance) is not established. OPTION 2 This option is an effort to reduce the initial impact of the needed rate increases by developing a rate that will only cover operating expenses. Debt will be issued to cover all capital maintenance and improvements. Option 2 calls for a 20 percent increase the first year, 20 percent the second year, and 5 percent each year thereafter. A series of debt issues would occur in 2013 ($8,000,000), 2018 ($10,000,000) and 2022 ($22,500,000). The final rate in 2031 will be 10.37 or a 245 percent increase. Page 5 of 8 What is accomplished? A minimum working cash balance is maintained through the 20 year pro-forma. The first two year rate increases are reduced by 25 percent What isn't accomplished? A reserve for significant capital improvement (beyond maintenance) is not established. The end rate is$2.07, or 25 percent, more than option 1 at the end of the study. OPTION 3 This option includes a 35 percent increase in the first year and 30 percent the second year similar to option 1. This difference is a 4% annual adjustment thereafter. The final rate in 2031 will be $10.26 or 242 percent increase. What is accomplished? A minimum working cash balance is maintained through the 20 year forma. A capital reserve is developed that will allow for flexibility in responding to emergency repairs or capacity improvements. What isn't accomplished? This option addresses most of the issues regarding the rate deficiency. The chart below shows the impact of each option on the Water Fund's cash reserves. Rate Options and Related Impact on Cash Reserves $30,000,000 $25,000,000 $20,000,000 $15,000,000 0 �� ti� ti� tih ti� ti1 tiq ti� ti� titi ti� ti� tib, tih ti� ti� tiq tic 3� 3ti Option 1 �������������������������������������,Option 2 �����mOption 3 __Working Cash Needs Comparative Rates Listed on each option pro-forma is a listing of combined water rates for the Northwest Water Commission communities (Arlington Heights, Palatine and Wheeling). For comparison purposes these Village have cost structures similar to Buffalo Grove and provide for a good basis for analysis. Currently these are the member rates; Page 6 of 8 Buffalo Grove $3.00/1,000 gallons Arlington Heights $5.05/1,000 gallons Palatine $4.80/1,000 gallons (resident) $10.83/1,000 gallons (tax exempt property) $13.34/1,000 gallons (extra-territorial) Wheeling $6.30/1,000 gallons Included in the chart below are the water rates of other communities. Each community had a rate increase for the current fiscal year. The chart below is a listing of water rates, not including local sewer rates, for other regional municipalities. All rates are reported per 1,000 gallons; Clarendon Hills 7.93 Lombard 4.68 ........ ........ ........ ........ ........ ........ ........ ........ ........ ...... Hinsdale 7.67 Park Ridge 4.67 Oakbrook Terrace 7.14 Wheeling 4.65 La Grange 7.07 Des Plaines 4.56 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Rolling Meadows 6.36 Hanover Park 4.55 Winfield 6.26 Bloomingdale 4.40 Glen Ellyn 6.04 Hoffman Estates 4.38 Bensenville 5.95 Glencoe 4.37 Villa Park 5.95 Roselle 4.20 Lake Bluff 5.85 Downers Grove 4.18 Wood Dale 5.84 Itasca 4.11 Vernon Hills 5.69 Glendale Heights 4.06 Morton Grove 5.34 Arlington Heights 4.03 Schaumburg 5.32 Westmont 4.00 Grayslake 5.21 Carol Stream 3.88 Elk Grove Village 5.10 Woodridge 3.66 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Niles 5.05 Northbrook 3.40 Glenview 5.00 Naperville 3.17 Oak Brook 4.99 Wilmette 3.17 Elmhurst 4.95 Palatine 3.15 Darien 4.90 Wheaton 3.12 Mount Prospect 4.87 Highwood 2.65 Lake Forest 4.79 Buffalo Grove 2.40 ........ ........ ........ ........ ........ ........ ........ ........ ........ ......... Libertyville 4.79 Highland Park 2.25 Willowbrook 4.79 Evanston 2.03 The average water rate is $4.73. Buffalo Grove rates are 49.9% less than that rate. The median rate is $4.74. The two communities that have a lower rate than Buffalo Grove access Lake Michigan water directly. If the Village had indexed its 1983 rate of$1.80 to inflation the rate in 2013 would have been $4.26. The rate recommended under both options 1 and 3 have a rate of $4.05 in 2013. Below is a comparison of the actual water rate versus indexed rate since 1983. Page 7 of 8 mnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn! Water Rates - Actual vs CPI Inflation 6.00 5.00 4.00 3.00 2.00 1.00 0.00 c` �O Oti O� Oh 01 O°� yy y3 yh ti4 ti0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,LO ,y0 In Actual Rate 0Indexed Rate If the Village took the approach to index the water rate to inflation in 1983, the result would have been an additional $43.6 million in revenue. Staff believes that both options 1 and 3 provide a solution for working cash needs. Option 3 gives more flexibility for deviations in the pro-forma. There are no solutions that can delay a significant rate increase in the first two years.The Village must start imposing a rate that is, at minimum, similar to other NWWC members with similar expense profiles. The use of level (inflation) increases each year beyond the first two year is important to minimize future rate spikes and get customers accustomed to an annual rate increase. The impact of infrastructure maintenance costs and the related strain on the water and sewer fund is not unique to the Village of Buffalo Grove. All communities to varying degrees are challenged on how to maintain and protect their system assets. A proper rate structure is the first step to ensuring that the fund will have the resources available to maintain the integrity of the system. Page 8 of 8