2012-10-01 - Village Board Regular Meeting - Agenda Packet Atn
VILLAGE OF Meeting of the Village of Buffalo Grove Fifty
aoaupoBlvd IL 60089-2100
4 ' ``{ Board of Trustees Phone: 847-459-2500
• Regular Meeting
October 1, 2012 at 7:30 PM
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Approval of Minutes
A. Minutes of the September 10, 2012 Village Board Meeting
B. Minutes of the September 24, 2012 Village Board Meeting
C. Minutes of the September 24, 2012 Committee of the Whole Meeting
5. Approval of Warrant
A. Presentation and Reading of Warrant #1199 and 1200
6. Village President's Report
A. Proclamation: Wednesday, October 31, 2012 as Trick or Treat Day in Buffalo
Grove
B. Proclamation: Domestic Violence Awareness Month - October 2012
C. Proclamation: October as Disability Awareness Month (Trustee Sussman)
D. Proclamation: Fire Prevention Week
E. Proclamation: Breast Cancer Awareness Month
7. Village Manager's Report
8. Special Business
A. Rotary Club of Buffalo Grove Presentation of the Annual Bill Reid Community
Service Award
B. Firefighter of the Year Award (President Braiman)
C. Presentation: Public Works Department Re-Accreditation (Trustee Stein)
D. Public Hearing: Amendment of annexation agreement, the Villas at Hidden
Lake, Deerfield Pkwy/Buffalo Grove Rd (Trustee Sussman)
9. Reports from the Trustees
10. Consent Agenda
All items listed on the Consent Agenda, which are available in this room this evening, are
considered to be routine by the Village Board and will be enacted by one motion. There will be no
separate discussion of these items unless a Board member or citizen so requests, in which event,
the item will be removed from the General Order of Business and considered after all other items
of business on the Regular Agenda under New Business. (Attached).
Consent Agenda: Ordinances and Resolutions
Village Board of Trustees-Agenda Page 1
A. Resolution No. 2012- : Retirement of Police Officer Christy
Bourbonnais (Trustee Trilling)
SUMMARY: Christy Bourbonnais has served the Buffalo Grove Police
Department from April 13, 1992 until her retirement on September 13, 2012.
The Village Board wishes to express gratitude to Officer Bourbonnais for her
years of service.
B. Resolution No. 2012- : A Resolution Adopting the 2012 Lake
County All Natural Hazards Mitigation Plan (Trustee Stein)
SUMMARY: Federal regulations have established a prerequisite for certain
Federal grant funding for local governments to have adopted an "All Natural
Hazards Mitigation Plan" which complies with the provisions established by
the U.S. Department of Homeland Security.
It is recommended that the Village Board adopt the Lake County All Natural
Hazards Mitigation Plan in order to meet this requirement. The Village of
Buffalo Grove is eligible to meet this mitigation plan prerequisite as a result of
having had staff participate in the plan development meetings which have
occurred in the past year. The Executive Summary is attached and a full copy
of the mitigation plan which is recommended to be adopted by the Village
Board is available on Lake County's web page:
http://www.lakecountyil.gov/Stormwater/Flood Information/FloodHazardMitigati
on/Pages/ANHMP.aspx
Consent Agenda: Unfinished Business
None.
Consent Agenda: New Business
C. Development Improvement Agreement for Burdeen's Jewelry and Approval of
Burdeen's Resubdivision (Trustee Berman)
SUMMARY: An agreement providing for financial securities and obligations,
as well as the resubdivision of Lot 2 of the Harris Resubdivision, is
recommended for approval for the Burdeen's Jewelry project,
11. Ordinances and Resolutions
A. Ordinance No. 2012- : Amendment of Chapter 5.12 of the
Municipal Code -Amusement Devices (Trustee Berman)
B. Ordinance No. 2012- : Adding Chapter 15.36, Residential Rental
Housing Program, to the Buffalo Grove Municipal Code (Trustee Berman)
C. Ordinance No. 2012- : An Ordinance Amending Chapter 13.12 of
the Village of Buffalo Grove Municipal Code Concerning Stormwater
Management (Trustee Stein)
D. Ordinance No. 2012- : Approving the fourth amendment to the
annexation agreement, Villas at Hidden Lake, NE corner of Deerfield
Pkwy/Buffalo Grove Rd (Trustee Sussman)
Village Board of Trustees-Agenda Page 2
E. Resolution No. 2012- : Approving a Modified Intergovernmental
Agreement Providing for Federal Participation in the Construction of the
Dundee Road Sidewalk/Bikeway Improvement (Trustee Berman)
12. Unfinished Business
13. New Business
14. Questions from the Audience
Questions from the audience are limited to items that are not on the regular agenda. In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the
audience will be limited to 10 minutes and should be limited to concerns or comments regarding
issues that are relevant to Village business. All members of the public addressing the Village
Board shall maintain proper decorum and refrain from making disrespectful remarks or comments
relating to individuals. Speakers shall use every attempt to not be repetitive of points that have
been made by others. The Village Board may refer any matter of public comment to the Village
Manager, Village staff or an appropriate agency for review.
15. Executive Session
16. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board, does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or participate
in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA
Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons.
Village Board of Trustees-Agenda Page 3
Meeting of the Village of Buffalo Grove Fifty Raupp Blvd
� Buffalo Grove, I L 60089-2100
Board of Trustees Phone:847-459-2500
Regular Meeting
October 1, 2012 at 7:30 PM
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Approval of Minutes
A. Minutes of the September 10, 2012 Village Board Meeting [GO TO]
B. Minutes of the September 24, 2012 Village Board Meeting [GO TO]
C. Minutes of the September 24, 2012 Committee of the Whole Meeting [GO TO]
5. Approval of Warrant
A. Presentation and Reading of Warrant#1199 and 1200 [GO TO]
6. Village President's Report
A. Proclamation: Wednesday, October 31, 2012 as Trick or Treat Day in Buffalo Grove [GO TO]
B. Proclamation: Domestic Violence Awareness Month -October 2012 [GO TO]
C. Proclamation: October as Disability Awareness Month (Trustee Sussman) [GO TO]
D. Proclamation: Fire Prevention Week [GO TO]
E. Proclamation: Breast Cancer Awareness Month [GO TO]
7. Village Manager's Report
8. Special Business
A. Rotary Club of Buffalo Grove Presentation of the Annual Bill Reid Community Service Award [GO TO]
B. Firefighter of the Year Award (President Braiman) [GO TO]
C. Presentation: Public Works Department Re-Accreditation (Trustee Stein) [GO TO]
D. Public Hearing: Amendment of annexation agreement, the Villas at Hidden Lake, Deerfield Pkwy/Buffalo
Grove Rd (Trustee Sussman) [GO TO]
9. Reports from the Trustees
10. Consent Agenda
All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine
by the Village Board and will be enacted by one motion. There will be no separate discussion of these items
unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of
Business and considered after all other items of business on the Regular Agenda under New Business.
Consent Agenda: Ordinances and Resolutions
A. Resolution No. 2012- : Retirement of Police Officer Christy Bourbonnais (Trustee Trilling)
SUMMARY: Christy Bourbonnais has served the Buffalo Grove Police Department from April 13, 1992 until
her retirement on September 13, 2012. The Village Board wishes to express gratitude to Officer Bourbonnais
for her years of service. [GO TO]
B. Resolution No. 2012- : A Resolution Adopting the 2012 Lake County All Natural Hazards
Mitigation Plan (Trustee Stein)
SUMMARY: Federal regulations have established a prerequisite for certain Federal grant funding for local
governments to have adopted an "All Natural Hazards Mitigation Plan"which complies with the provisions
established by the U.S. Department of Homeland Security. [GO TO]
Consent Agenda: Unfinished Business
Consent Agenda: New Business
C. Development Improvement Agreement for Burdeen's Jewelry and Approval of Burdeen's Resubdivision
(Trustee Berman)
SUMMARY: An agreement providing for financial securities and obligations, as well as the resubdivision of
Lot 2 of the Harris Resubdivision, is recommended for approval for the Burdeen's Jewelry project, [GO TO]
11. Ordinances and Resolutions
A. Ordinance No. 2012- : Amendment of Chapter 5.12 of the Municipal Code-Amusement Devices
(Trustee Berman) [GO TO]
B. Ordinance No. 2012- : Adding Chapter 15.36, Residential Rental Housing Program, to the Buffalo
Grove Municipal Code (Trustee Berman) [GO TO]
C. Ordinance No. 2012- : An Ordinance Amending Chapter 13.12 of the Village of Buffalo Grove
Municipal Code Concerning Stormwater Management (Trustee Stein) [GO TO]
D. Ordinance No. 2012- : Approving the fourth amendment to the annexation agreement, Villas at
Hidden Lake, NE corner of Deerfield Pkwy/Buffalo Grove Rd (Trustee Sussman) [GO TO]
E. Resolution No. 2012- : Approving a Modified Intergovernmental Agreement Providing for Federal
Participation in the Construction of the Dundee Road Sidewalk/Bikeway Improvement (Trustee Berman) [GO
12. Unfinished Business
13. New Business
14. Questions from the Audience
Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section
2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and
should be limited to concerns or comments regarding issues that are relevant to Village business. All members of
the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful
remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that
have been made by others. The Village Board may refer any matter of public comment to the Village Manager,
Village staff or an appropriate agency for review.
15. Executive Session
16. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does,
however, reserve the right to defer consideration of matters to another meeting should the discussion run past
10:30 p.m.
The Village of Buffalo Grove,in compliance with the Americans with Disabilities Act,requests that persons with disabilities, who require certain
accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact
the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons.
Minutes of the September 10, 2012 Village Board Meeting 4-A
Overview
Approval is recommended.
Attachments
Trustee Liaison Staff Contact
Clerk Sirabian Jane L Olson,Finance&GS
M.on.daY>............October
...1.......20.1.2..............................................................................................................Approval of...Minutes
..._...Ite.m.......4._A...........................................................................................................
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09/10/2012
MINUTES OF THE RESCHEDULED REGULAR MEETING OF THE VILLAGE BOARD OF THE
VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,
BUFFALO GROVE,ILLINOIS ON MONDAY,SEPTEBER 10,2012
CALL TO ORDER
President Braiman called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling,Sussman,Terson, Stein and
Ottenheimer.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Katie Skibbe,Assistant
Director of Finance;Art Malinowski,Director of Human Resources;Anne Marie Gaura,Interim Deputy Village
Manager;Robert Giddens,IT Director; Gregory Boysen,Director of Public Works;Rick Kuhl,Deputy Director of
Public Works;Brett Robinson,Public Works Technical Services Manager;Robert Pfeil,Village Planner;Brian
Sheehan,Deputy Building Commissioner—Operations; Carol Berman,Deputy Building Commissioner—
Administration;Fire Chief Vavra and Police Chief Balinski.
APPROVAL OF MINUTES
Moved by Ottenheimer,seconded by Berman,to approve the minutes of the August 6,2012 Regular Meeting. Upon
roll,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
Moved by Stein,seconded by Terson,to approve the minutes of the August 20,2012 Committee of the Whole
Meeting. Upon roll,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
WARRANTS#1195ҬҭҮ
Ms. Skibbe read combined Warrants#1195,#1196,#1197 and#1198. Moved by Terson,seconded by Trilling,to
approve Warrants#1195,#1196,#1197 and#1198 in the amount of$3,458,287.69,authorizing payment of bills
listed. Upon roll,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Braiman read a Proclamation declaring September 19,2012 as"No Text on Board—Pledge Day"and
encouraged all drivers to take the pledge to never text and drive again.
President Braiman reported that there will be a regular meeting prior to the scheduled Committee of the Whole
Meeting on September 24,2012 for the purpose of consideration of a Special Use permit for use of the premises
located at 225 McHenry Road for a performing arts facility and on petition of the Buffalo Grove Park District.
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09/10/2012
President Braiman thanked everyone who participated,as well as the Buffalo Grove Days Committee,for the
incredible amount of time and effort that was put into another successful Buffalo Grove Days celebration over
Labor Day weekend.
VILLAGE MANAGER'S REPORT
Buffalo Grove Police Officer James Harris received the Village's first quarter 2012 Above and Beyond the Call of
Duty award. Officer Harris was given a plaque after Mr. Bragg related his efforts to provide assistance to residents
of West Liberty,Kentucky following the March 2,2012 tornado that struck the town. Officer Harris accepted the
award before receiving congratulations from the audience and the Village Board.
Mr.Bragg noted the submittal and posting to the website and the e-library of the Monthly Management Report for
August,2012.
Bob Andres,Civiltech Engineer,provided a report on the Weiland Road/Lake Cook Road Phase I project status.
Jeff Lieberman,2250 Avalon Drive,stated that he appreciated the update,and proceeded to ask questions of Mr.
Andres. Mr.Andres answered Mr.Lieberman's questions as well as questions from the Board.
Mr.Lieberman stated that he wishes to be on record as being against the project.
TRUSTEE REPORTS
President Braiman wished Trustee Stein a Happy Birthday today.
Trustee Sussman reported that SWANCC,the Village of Buffalo Grove,and the Buffalo Grove Park District
Environmental Action Team will sponsor the 2012 Document Destruction and Electronics Recycling on
Saturday, September 15,2012 at 151 Hastings Drive.
Trustee Sussman reported that the Chicago Wheelchair Bulls Basketball Team will host an exhibition game
against the firefighters of Buffalo Grove and Arlington Heights on November 10,2012 at Miner Middle School in
Arlington Heights. Proceeds will go to support the Chicago Wheelchair Bulls.
The Village Clerk reminded residents that the last day to register to vote in the 2012 Presidential Election is
October 9,2012.
CONSENT AGENDA
President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Ordinance#2012-39—Thompson Boulevard
Motion to pass Ordinance#2012-39,amending Title 10 of the Village of Buffalo Grove Municipal Code
(designation of No Parking on Thompson Boulevard east of Arlington Heights Road).
Ordinance#2012-40—Knockout Buffalo Grove
Motion to pass Ordinance#2012-40,granting a variation to the Buffalo Grove Municipal Code pertaining to Signs
for Knockout Buffalo Grove, 190 McHenry Road.
Ordinance#2012-41—Connoisseurs Encounters
Motion to pass Ordinance#2012-41,amending Chapter 5.20,Liquor Controls,Class H,Connoisseurs Encounters
Co.,Inc.
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09/10/2012
Ordinance#2012-42—Michael's Red Hots
Motion to pass Ordinance#2012-42,amending Chapter 5.20,Liquor Controls,Class E,Michael's of Buffalo Grove,
Inc.
Ordinance#2012-43—Fabish Drive
Motion to pass Ordinance#2012-43,amending Title 10 of the Village of Buffalo Grove Municipal Code
(designation of No Parking on the south side of Fabish Drive west of Highland Grove Drive).
Resolution#2012-31—Deferred Compensation
Motion to pass Resolution#2012-31,amending the Village of Buffalo Grove's Section 457 Deferred Compensation
Plan(ICMA-RC#300521)to permit loans.
Resolution#2012-32—Serseant Chrobak
Motion to pass Ordinance#2012-32,commending Sergeant Deb Chrobak for her years of service as a Police Officer
in Buffalo Grove from 1990 to 2012.
Securitv Camera Enhancements
Motion to award contract for Security Camera Enhancements.
2012 Sewer Televisinn
Motion for authorization to reject all bids,waive bids and award contract,2012 Sewer Televising.
Mosquito Abatement
Motion for authorization to waive bids and request proposals—Mosquito Abatement Contract.
General Merit Wase Pool
Motion to award general merit wage pool for 2012.
Tree Removal Services
Motion to authorize bid for 2012-2015 Tree Removal Services.
A resident requested that the following items be removed from the Consent Agenda:
Item 10.1—2012 Sewer Televising
Item 10.J.—Mosquito Abatement
Item 10.L.—Tree Removal Services
Moved by Terson,seconded by Sussman,to approve the Consent Agenda minus the above items. Upon roll call,
Trustees voted as follows on the Consent Agenda:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2012-44—ZONING ORDINANCE
Moved by Sussman,seconded by Terson,to pass Ordinance#2012-44,amending the Comprehensive Zoning
Ordinance,Title 17 of the Village of Buffalo Grove Municipal Code concerning an automobile laundry as a special
use in the B-2 and B-3 Districts.
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09/10/2012
Mr.Bragg reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda
Item Overview prepared by Mr.Pfeil.
Mr.Pfeil clarified the difference between an automobile laundry and a car wash.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ORDINANCE#2012-45—BUCKY'S EXPRESS
Moved by Terson,seconded by Sussman,to pass Ordinance#2012-45,amendment of PUD for re-build of the gas
station and convenience store,and approval of a special use for an automobile laundry in the B-3 District,Bucky's
Express, 1251 McHenry Road.
Walter Hainsfurther,Kurtz Associates Architects,presented an overview of the project,details of which are
contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil.
Trustee Stein commented on the sign package,and stated that his main concern is the 15'high sign that is 2' from
the property line,which he feels is too close to the street.
Richard McMahon,Buchanan Energy, commented on the sign package and the needs of the developer.
Mr. Sheehan confirmed that there were no Village Engineer's comments as far as the sight lines,and the comments
that were forwarded to the Plan Commission were that the sight location was acceptable and there are no problems
with the sight lines.
Trustee Trilling questioned the hours of the car wash,noting that they are from 6:00 A.M.to 10:00 P.M.;these hours
are the same as the gas station across the street. Trustee Trilling stated that he would prefer that the hours of the car
wash be from 7:00 A.M.to 9:00 P.M.
Mr.Hainsfurther stated that those hours would put them at a competitive disadvantage with the facility across the
street.
Thomas Thunder,Acoustic Associates,stated that the noise study would not support those more restricted hours.
The study shows that ambient begins to drop at 11:00 P.M. and tends to come back up at 5:00 A.M.,which would
mask any noise from the car wash.
Trustee Berman stated that he agrees with Trustee Stein with regard to the sign package,and he is pleased to see that
the developer made an attempt to constructively address some of the concerns raised by the ZBA.
In response to Trustee Berman,Mr.Hainsfurther stated that they believe that the pylon sign is in a safe location and
it needs to be close to the street.
Trustee Berman stated that he has a concern with the large number of variances being requested for this project. The
fact that the developer is attempting to put facilities on a lot that requires extensive variations suggests that this
proposal requires special scrutiny. This neighborhood will be impacted in way that it has not been impacted
previously.
Mr. Hainsfurther stated that they are ready to work with the Village,but there are certain areas where their hands
are tied.
In answer to a question from Trustee Ottenheimer,Mr.Pfeil reviewed the zoning on both parcels. Trustee
Ottenheimer stated that he believes that this facility should be able to have the same hours as the competition across
the street.
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09/10/2012
In answer to a question from Trustee Sussman,Mr. Sheehan stated that he has not received any complaints
regarding hours of operation at the Shell station.
In answer to a question from Trustee Terson,Mr.Pfeil stated that there were noise studies done when the Shell
facility was initially opened. Mr.Thunder commented on noise levels.
Plan Commissioner Kahn noted that numerous residents attended the Plan Commission and expressed concerns
about the noise.
In answer to a question from Trustee Berman,Mr.Pfeil stated that the two negative votes at the Plan Commission
were from commissioners who were concerned with the number of variations,primarily the zoning variations.
Lisa Stone,resident,commented on the location of 1251 McHenry Road.
Mr.Raysa confirmed that the base of the sign will be adjusted for a maximum height of 13',the lunch sign on the
south side will be removed,and asked that approval of the ordinance be subject to these modifications.
Trustees Terson and Sussman accepted the amendment to the ordinance.
Trustee Trilling noted that,if the hours of operation are not modified,he will vote negatively on the ordinance.
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 4—Sussman,Terson, Stein,Ottenheimer
NAYS: 2—Berman,Trilling
Motion declared carried.
ORDINANCE#2012-46—BURDEEN'S JEWELERS
Moved by Terson,seconded by Sussman,to pass Ordinance#2012-46,approving a Preliminary Plan and
amendment of a Planned Unit Development for a retail building in the B-3 District,Burdeen's Jewelers, 1151 Lake
Cook Road.
Matt Burdeen, 1148 Lake Cook Road,presented an overview of the proposed project,details of which are contained
in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. Mr.Burdeen thanked Mr.Pfeil and
staff for their outstanding assistance in bringing this project to fruition.
Trustee Sussman stated that she remembers having Matt as a 6'11 grade student of hers,and she believes the proposed
building is beautiful.
Trustee Berman stated that he appreciates the fact that Burdeen's is investing and maintaining a business in the
community.
Trustee Ottenheimer echoed Trustee Berman's comments and welcomed Burdeen's to their new location.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
ARNSPROPERTY
Patrick Arns and Colleen Ams,23077-89 N.Prairie Road and 16471 W.Brockman Avenue,petitioners,reviewed
their request for annexation,details of which are contained in the Village Board Meeting Agenda Item Overview
prepared by Mr.Pfeil.
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09/10/2012
President Braiman explained why the entire parcel would be welcomed for annexation,but Buffalo Grove would not
want to develop only sections of the parcel.
Mr.Arns explained why they believe that the parcels need to be annexed separately.
Mr.Bragg stated that staff has had several discussions with the Arns over the past few months,and the position of
staff is that it is preferable that both properties come in under the existing boundary agreement with Lincolnshire.
Discussion took place with regard to the agreement with Lincolnshire.
Lisa Stone,resident,commented on the water.
President Braiman polled the Board: YES indicates favor of annexation of the west two(2)parcels;NO indicates
favor of annexation of all four(4)parcels:
YES: 0—None
NO: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
President Braiman said that the Village of Buffalo Grove would welcome annexation of the entire parcel.
CAMBRIDGE ON THE LAKE LIFT STATIONS
Moved by Stein,seconded by Sussman,to award bid for the upgrading of the Old Treatment Plant&Cambridge on
the Lake Lift Stations to Mark Kresmery Construction as documented in Board packets.
Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Boysen.
Trustee Trilling clarified that this is an intent to award bid,which staff would eventually be authorized to negotiate.
Trustees Stein and Sussman amended the motion to reject all bids,waive bid and authorize staff to negotiate with a
vendor.
Trustee Trilling stated that he is disappointed by the apparent lack of interest on behalf of a number of contractors in
bidding this project,and moving forward,he would ask staff to ensure that there are multiple bids obtained.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
PARKWAY TREES
Moved by Stein,seconded by Berman,to authorize bid waiver and purchase for 700 trees for replacement of
parkway trees affected by the Emerald Ash Borer as documented in Board packets.
Mr.Bragg reviewed the bid waiver and agreement,details of which are contained in the Village Board Meeting
Agenda Item Overview prepared by Mr. Skibbe.
Trustee Berman asked that the motion be"subject to the subsequent approval of the revolving line of credit".
Trustees Stein and Berman agreed to the amendment.
Upon roll call,Trustees voted as follows on the amended motion:
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09/10/2012
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
TREE GROWING CONTRACT
Moved by Stein,seconded by Stein,to authorize bid waiver and award of contract for 2012 Part 2 Tree Growing
Contract,subject to information provided in Board packets.
Mr.Bragg reviewed the proposal and explained the reason for the bid waiver,details of which are contained in the
Village Board Meeting Agenda Item Overview prepared by Mr. Skibbe.
Mr. Skibbe summarized the partnering initiative of the Suburban Tree Consortium.
Lengthy discussion took place with regard to the proposed contract.
Mr.Bragg pointed out that the Village website contains an EAB response plan that includes the species of trees that
will replace the ash trees.
Lisa Stone,resident,commented on trees,water and trees along a bike path.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
CHASE BANKIPLAZA
Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Boysen.
Mr.Raysa stated that,prior to tonight's meeting,Tom Moffitt presented four documents to him:
• Original First Amendment to the Assignment Assumption Amendment of Contingent Infrastructure
Agreement correctly and duly signed by the owner.
• Agreement concerning Buffalo Grove Road traffic signal at the entrance to the Plaza at Buffalo Grove
Shopping Center executed by the owner.
• Development Improvement Agreement agreed to by Village staff and Mr.Moffitt signed by the owner.
• Check 48962 made out to the Village of Buffalo Grove for$792,188.00.
Mr.Moffitt then commented on the project,stating for the record that,provided that they are fully compliant with
the infrastructure agreement as amended,if the County says that there is not enough traffic for a signal,it is their
expectation that they would be entitled to a refund of the$792,188.00 deposit that they have given to the Village.
President Braiman confirmed that the letter with refunding provisions has been withdrawn and the deposit is without
conditions and they are working with good faith.
Trustee Berman confirmed with Mr.Bragg that the staff position at this point is that the contingencies are met and it
is appropriate to proceed with this matter tonight.
Mr.Raysa confirmed that all the items have been received as far as the recommendation of action.
Moved by Berman,seconded by Trilling,to approve the Development Improvement Agreements for the Chase Bank
and Plaza Improvement Project subject to the conditions listed on the overview page contained in Board packets.
Trustee Berman confirmed with Mr.Raysa that these approvals would be subject to a motion to reconsider at the
next meeting in the event that the money was not received.
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09/10/2012
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
LINE OF CREDIT
Moved by Berman,seconded by Sussman,to authorize the Village Manager to execute the Village of Buffalo Grove
Taxable Revolving Line of Credit Summary of Terms and Conditions.
Mrs. Skibbe reviewed this proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Anderson,as well as Mr.Anderson's memo to Mr.Bragg of September 6,2012;she then
answered questions from the Board.
Trustees Berman and Sussman amended the motion to replace the word"execute"with the word"negotiate".
Upon roll call,Trustees voted as follows on the amended motion:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
NEW WORLD SOFTWARE
Moved by Berman,seconded by Trilling,to authorize increase in the Not to Exceed cost on the New World Software
System purchase by$74,040.00 in accordance with materials contained in Board packets.
Ms. Skibbe reviewed the staff request,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Anderson,as well as Mr.Anderson's memo to Mr.Bragg of September 6,2010;she then
answered questions from the Board.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
2012 SEWER TELEVISING
Moved by Stein,seconded by Terson,to authorize rejecting all bids,waiver of bids and award of contract for 2012
sewer televising.
Mr.Bragg reviewed the reason for this action,details of which are contained in the Village Board Meeting Agenda
Item Overview prepared by Mr. Skibbe.
Mr.Bragg confirmed to Trustee Berman that this vendor actually was the lowest bidder originally,and the error
actually lowers their own bid.
Lisa Stone,resident,explained why she asked that this item be removed from the Consent Agenda.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
12676
09/10/2012
MOSQUITO ABATEMENT
Mr.Bragg reviewed the staff request than an authorization of a waiver of bids to allow them to seek out proposals
for mosquito abatement services for the 2013 mosquito control season,with possible options to extend a service
contract beyond one year.
Moved by Stein,seconded Sussman,to authorize bid waiver and request for proposals for Mosquito Abatement
Contract.
Lisa Stone,resident,explained the reason she asked that this be removed from the Consent Agenda.
Mr.Raysa confirmed that any contract entered into would stipulate that only EPA regulated chemicals be used.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
TREE REMOVAL SERVICES
Mr.Bragg reviewed the proposed staff request for authorization to bid a tree removal contract associated with
Emerald Ash Borer response,pending final review by the Village Attorney.
Moved by Stein,seconded by Ottenheimer,to authorize bid for 2012-2015 Tree Removal Services.
Lisa Stone,resident,explained why she asked that this item be removed from the Consent Agenda.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Braiman asked if there were any questions from the audience on items not on tonight's agenda.
Lisa Stone,resident,commented on the Beth Am facility.
Chuck Pozniak,555 Estate Drive,thanked all Board members for the great job that they do.
Sidney Mathias,440 Parkchester,clarified his position with regard to a letter recently sent to the media and to
communicate to the residents of Buffalo Grove. Mr.Mathias stated that he wishes to be very clear in that he does
not support Lisa Stone and there is no collaboration between them. Mr.Mathias also stated that the water in Buffalo
Grove is totally safe.
EXECUTIVE SESSION
Moved by Berman,seconded by Sussman,to move to Executive Session for the purpose of discussing Personnel,
Section 2(c)(1)of the Illinois Open Meetings Act. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried
The Board moved to Executive Session from until 10:40 P.M.until 11:49 P.M.
126
09/12/2012
ADJOURNMENT
Moved by Sussman,seconded by Stein,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 11:52 P.M.
Janet M. Sirabian,Village Clerk
APPROVED BY ME THIS lst DAY OF October 2012
Village President
Minutes of the September 24, 2012 Village Board Meeting 4-B
Overview
Approval is recommended.
Attachments
09242012.pdf
Trustee Liaison Staff Contact
Clerk Sirabian Jane L Olson,
M.o�n.d�aY>............October
...1.......2�0.1.�2..............................................................................................................Approval of...Minutes
...._...Ite.m....�...4._�B...........................................................................................................
12678
09/24/2012
MINUTES OF THE RESCHEDULED REGULAR MEETING OF THE VILLAGE BOARD OF THE
VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,
BUFFALO GROVE,ILLINOIS ON MONDAY,SEPTEBER 24,2012
CALL TO ORDER
President Braiman called the meeting to order at 6:31 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling,Sussman,Terson Stein and
Ottenheimer.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Anne Marie Gaura,Interim
Deputy Village Manager; Scott Anderson,Director of Finance;Katie Skibbe,Assistant Director of Finance;Art
Malinowski,Director of Human Resources;Robert Pfeil,Village Planner;Mike Skibbe,Civil Engineer.
ORDINANCE#2012-47—BUFFALO GROVE PARK DISTRICT
Moved by Sussman,seconded by Stein,to pass Ordinance#2012-47,approving an amendment of a Planned Unit
Development and Special Use,Buffalo Grove Park District Performing Arts Center,225 McHenry Road.
Trustee Terson pointed out that he is employed by the Buffalo Grove Park District,but after conferring with Mr.
Raysa,he does not have any contractual statutory conflict,and will participate in this discussion.
Dan Schimmel,representing the Park District,thanked the Board for working so well with the Park District on this
proposal.
Discussion took place with regard to the re-evaluation of the parking situation one year after the Certificate of
Occupancy is issued. Since the large performing venue will not be completed until after the initial occupancy,and
that is what will likely create the parking shortage,it was suggested that the time line be altered.
Trustee Berman moved that the motion be amended to make it contingent on the Village Attorney
re-drafting Section 2.B.to make the re-evaluation of the parking demand occur one year following completion of
reconstruction of the large performance venue. Trustee Ottenheimer seconded the motion.
Trustees Sussman and Stein accepted the amendment to the motion.
Mr.Raysa confirmed that the Village Board is referring to the area marked"H"on Exhibit G.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
12679
09/24/2012
ADJOURNMENT
Moved by Sussman,seconded by Stein,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 6:43 P.M.
Janet M. Sirabian,Village Clerk
APPROVED BY ME THIS lst DAY OF October 2012
Village President
Minutes of the September 24, 2012 Committee of the Whole 4-C
Meeting
Overview
Approval is recommended.
Attachments
Trustee Liaison Staff Contact
Jane L Olson,Finance&GS
M.on.daY>............October
...1.......20.1.2..............................................................................................................Approval of...Minutes
..._...Ite.m.......4._C...........................................................................................................
MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE LEGISLATIVE CONFERENCE ROOM,
50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,SEPTEMBER 24,2012
CALL TO ORDER
Trustee Berman called the meeting to order at 7:00 P.M.
Roll call indicated the following present: Jeffrey Berman, Steve Trilling,Beverly Sussman,Mike Terson,Andy
Stein,Village Trustees. President Braiman and Trustee Ottenheimer were absent.
Also present were: Dane Bragg,Village Manager;Anne Marie Gaura,Interim Deputy Village Manager; Scott
Anderson,Director of Finance;Katie Skibbe,Assistant Director of Finance;Art Malinowski,Human Resource
Director;Mike Skibbe,Civil Engineer; Carman Molinaro,Director of Golf Operations; and William Raysa,
Village Attorney.
2013-2017 Capital Improvement Plan
Mike Skibbe provided an update on the 2013-2017 Capital Improvement Plan by providing an overview of the
preliminary requests received during the 2013 budget cycle,details of which are contained in Mr. Skibbe's
memo to Mr.Bragg of September 20,2012.
FY 2012 Propertv Tax Levv
Mr.Anderson reviewed the FY 2012 Preliminary Property Tax Levy,details of which are contained in his
memo to Mr.Bragg of September 20,2012.
2013 General Wase Adiustment
Mr.Malinowski presented the research and recommendations for the 2013 general wage adjustment,details of
which are contained in his memo to Mr.Bragg of September 19,2012.
2013 Insurance Premiums
Mr.Malinowski presented the research and recommendations for the 2013 employee medical,dental and life
insurance premiums,details of which are contained in his memo to Mr.Bragg of September 19,2012.
Golf Course Financials
Mr.Molinaro presented the Golf Course Financials for January 1,2012 through August 31,2012,details of
which are contained in the Village Board Meeting Agenda Item Overview that he prepared.
2012 Budsetary Goal
Mr.Bragg briefly commented on the 2012 budgetary goal process.
Further information on all of the above subjects may be found in the backup material provided to the Board.
ADJOURNMENT
Moved by Terson,seconded by Sussman,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried,and the meeting was adjourned at 7:59 P.M.
Janet M. Sirabian,Village Clerk
APPROVED BY ME THIS I" DAY OF October ,2012
Village President
Presentation and Reading of Warrant#1199 and 1200 5-A
Overview
Approval is recommended.
Attachments
Warrant 1199 1200 xlsx.pdf
W# 1199 1200.pdf(Appendix)
Trustee Liaison Staff Contact
Scott D Anderson,Finance&GS
M.o�n.d�aY>............October
...1.......2�0.1.�2..............................................................................................................A.............pprova.l of Wa�rra�nt... Ite.m....�...5._A...........................................................................................................
VILLAGE OF BUFFALO GROVE WARRANT #1199 & 1200
1-Oct-12
Corporate Fund:
Reimbursements & Fund Transfers 0.00
Reserve for Capital Replacement-Autos 0.00
Reserve for Capital Replacement-MIS 0.00
Revenue Reimbursements 962.22
Legislative 70.25
Office of Village Manager 8,481.86
Management Information Systems 4,241.50
Legal 330.75
Finance & General Services 18,410.14
Human Resources 29,212.55
Fire Services 5,370.19
Police Services 32,223.16
Building & Zoning 662.16
Engineering Services 472.41
Building & Grounds 3,877.02
Street & Bridge Operations 37.90
Street & Bridge Administration 461.53
Forestry 0.00
Central Garage 3,973.16
Drainage System 0.00
ES DA 52.53
Transfer/Non Operating 0.00
Total 108,839.33
Illinois Municipal Retirement Fund: 0.00
Parking Lot Fund: 0.00
Motor Fuel Tax Fund: 0.00
School & Park Donations 0.00
Capital Projects-Facilities: 93.75
Capital Projects-Streets: 30,440.86
Health Insurance Expense 59.85
Facilities Development Debt Service Fund: 0.00
Police Pension Fund: 0.00
Fire Pension Fund: 0.00
Retiree Health Savings: 15,995.62
Water Fund:
Reimbursements & Refunds: 0.00
Water Operations 14,994.44
Sewer Operations 369,187.14
Total 384,181.58
Buffalo Grove Golf Fund:
Reimbursements & Refunds: 0.00
Golf Operations 21,802.81
Total 21,802.81
Arboretum Golf Fund:
Reimbursements 0.00
Golf Operations 14,535.40
Total 14,535.40
Refuse Service Fund: 0.00
PAYROLL PERIOD ENDING
TOTAL WARRANT #1199 & 1200 575,949.20
APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, ILLINOIS
Village Clerk Village President
See appendix: Appendix001 - W# 1199 1200.pdf
Proclamation: Wednesday, October 31, 2012 as Trick or 6-A
Treat Day in Buffalo Grove
Overview
Proclaims Wednesday, October 31, 2012 as TRICK OR TREAT DAY in Buffalo Grove and urges children
and their parents to cooperate in limiting the time of trick-or-treat activities between the hours of 2:00 pm
and 7:00 pm. Also urges parents and other responsible adults to accompany children, and householders
wherever they are able to do so,to cooperate in making this a happy occasion for all youngsters.
Attachments
Halloween 2012 Trick or Treat.pdf
Trustee Liaison Staff Contact
Leisa M Niemotka,Office of Village Manager
Monday, October 1, 2012 Village Presidents Report-Item : 6-A
Trick or Treat Day in Buffalo Grove
Wednesday, October 31, 2012
WHEREAS, the children of Buffalo Grove are entitled to the fun and festivity associated with
the observance of the Halloween "Trick or Treat" custom - going from door to door in the
immediate neighborhood, displaying their costumes and requesting "treats", and
WHEREAS, there is increased possibility of accidents due to the general carefree spirit of
children at this particular time and when costumes and masks may make them indistinguishable
in the darkness; and,
WHEREAS,the late afternoon and early evening schedule is more coducive to the participation
to the younger children, for whom the observance was originally intended,
I also ask that young children be accompanied by parents or other responsible adults. I further
request that householders indicate their willingness to welcome children by keeping their porch
or exterior lights on and that youngster's call only on homes so lighted.
Because there have been incidents of children receiving and consuming articles of food or candy
that have been tampered with, it is the recommendation of this office that parents closely
supervise their children so that they do not consume any "treats" until closely examined. It is
further advised that everyone follow the rule "if in doubt—throw it out" where any evidence of
tampering with packaging or surfaces of consumable products exists.
I encourage the cooperation of all citizens, young and old, in making this a happy and safe
occasion for children.
NOW, THEREFORE, I, JEFFREY S. BRAIMAN, President of the Village of Buffalo Grove
do hereby proclaim that Wednesday October 31, 2012 shall be known as TRICK-OR-TREAT
DAY in Buffalo Grove between the hours of 2:00 pm and 7:00 pm.
Dated this 1st Day of October, 2012.
Village Board Meeting Agenda Item 6-B
IF
Monday, October 1, 2012
Proclamation: Domestic Violence Awareness Month - October 2012
Trustee Liaison: Type of Item: Proclamation
Budget Impact: None Department: Office of Village Manager
Requested By:
Entered By: Leisa M Niemotka
Additional None
Documentation:
Overview
The Domestic Violence Awareness Project(DVAP) supports the rights of all women and girls to live in
peace and dignity. Violence and all other forms of oppression against all communities of women and
their children must be eliminated. To change belief systems and practices that support violence against all
women,the DVAP recognizes and promotes the participation of the entire community in building social
intolerance towards domestic violence. In recognition of the important work done by domestic violence
programs such as Northwest Suburban Alliance on Domestic Violence (NWSADV),this document
proclaims the month of October to be Domestic Violence Awareness Month in Buffalo Grove, and urges
all citizens to participate in activities to eliminate the use of personal and institutional violence against
women.
OCTOBER DOMESTIC VIOLENCE AWARENESS MONTH
WHEREAS,violence against women and children continues to become a more prevalent
problem; and
WHEREAS,the problems of domestic violence are not confined to any group of people, but
cross all economic, gender, racial and societal barriers and are supported by societal
indifference; and
WHEREAS,the crime of domestic violence violates an individual's privacy, dignity, security
and humanity through the systematic use of physical, emotional, sexual,psychological and
economic control and/or abuse; and
WHEREAS,the impact of domestic violence is wide-ranging, directly affecting families and
society as a whole; and
WHEREAS, it is battered women themselves who have been at the forefront of efforts to bring
peace and equity to the home; and
WHEREAS, it is fitting to set aside a special time to bring this issue to the attention of all
residents of the Village of Buffalo Grove so they can become better informed and involved in
programs to eliminate this epidemic from our society; and
NOW THEREFORE I, Jeffrey S. Braiman, President of the Village of Buffalo Grove, do
hereby proclaim the month of October 2012 as DOMESTIC VIOLENCE AWARENESS
MONTH in the Village of Buffalo Grove, and encourage our residents to join forces with
victim service programs, criminal justice officials and concerned citizens across the
country to raise the public awareness of domestic violence issues.
Proclaimed this 1st day of October, 2012
Proclamation: October as Disability Awareness Month 6-C
Overview
The attached proclaims the month of October 2012 as National Disability Awareness Month within the
Village of Buffalo Grove to celebrate and recognize people with disabilities.
Attachments
Trustee Liaison Staff Contact
Trustee Sussman Leisa M Niemotka,Office of Village Manager
Monday, October 1, 2012 Village Presidents Report-Item : 6-C
October 2012 as Disability Awareness
Month in Buffalo Grove
WHEREAS, the month of October 2012 has been designated as National Disability
Awareness Month to celebrate and recognize people with disabilities; and
WHEREAS, disability is a natural part of the human experience, giving those with
disabilities the right and choice to live independently, enjoy self-determination, make
choices, and contribute to society; and
WHEREAS, all citizens should have the opportunity to live and work with dignity and
freedom; and
WHEREAS, the Village of Buffalo Grove Commission for Residents with Disabilities
was established in 1991 to assess the needs and concerns of citizens with disabilities and
to cooperate with the Village government and all other governmental agencies in the
promotion of the cause of persons with disabilities; and
WHEREAS, the Village of Buffalo Grove Commission for Residents with Disabilities
fosters the promotion of disability awareness efforts in partnership with the community;
and
THEREFORE I, JEFFREY S. BRAIMAN, Village President of Buffalo Grove, do
hereby proclaim the month of October, 2012 as NATIONAL DISABILITIY
AWARENESS MONTH throughout Buffalo Grove and call upon the community to
join in honoring persons with disabilities.
Dated this 1st day of October 2012.
Proclamation: Fire Prevention Week 6-D
Overview
Proclaims October 7 - 13, 2012 as Fire Prevention Week throughout Buffalo Grove and October as Fire
Prevention Month.
Attachments
National Fire Prevention Month Proclamation 2012.pdf
Trustee Liaison Staff Contact
Terry Vavra,Office of Village Manager
Monday, October 1, 2012 Village Presidents Report-Item : 6-D
October National Fire Prevention Month
and
October 7— 13, 2012 as Fire Prevention Week
WHEREAS, the month of October is recognized as National Fire Prevention Month and
the Week of October 7 — 13, 2012 is recognized as Fire Prevention Week; and
WHEREAS, the goal of National Fire Prevention Week and Month is to make citizens
aware of the hazards and risks in their area due to fire, to develop a family emergency
escape plan for their home and to have working smoke and carbon monoxide detectors in
their home; and
WHEREAS, almost two thirds of reported home fire deaths resulted from fires in homes
without a smoke detector or a working smoke detector and that working smoke alarms
cut the risk of dying in a fire in half, and
WHEREAS, cooking caused over 40% of all fires in homes and caused 15% of all fire
deaths and is the leading cause of all fires in homes; and
WHEREAS, the theme for the 2012 campaign is "Have two ways out"; and
WHEREAS, the Village of Buffalo Grove Fire Department, will work with a wide
variety of organizations, both in the public and private sector to highlight the importance
of fire prevention and to promote individual involvement through events and activities;
NOW THEREFORE I, Village President Jeffrey S. Braiman, in recognition of this
event do hereby proclaim the week of October 7-13, 2012 and the month of October, as
National Fire Prevention Week and Month
With the theme, Have 2 Ways Out, I encourage the community to observe this time with
appropriate programs, ceremonies and activities.
Proclaimed this Is'day of October 2012
Proclamation: Breast Cancer Awareness Month 6-E
Overview
Proclaiming October 2012 as Breast Cancer Awareness Month.
Attachments
Trustee Liaison Staff Contact
Susan L Levy,Office of Village Manager
Monday, October 1, 2012 Village Presidents Report-Item : 6-E
October 2012 National Breast Cancer Awareness Month
WHEREAS, October 2012 is National Breast Cancer Awareness Month; and
WHEREAS,breast cancer is the most common cancer among women, except for skin cancer;
WHEREAS,breast cancer is the second leading cause of cancer death in women, after lung
cancer;
WHEREAS,the chance of developing invasive breast cancer at some time in a woman's life is
about 1 in 8;
WHEREAS, an estimated 226,870 new cases of female breast cancer will be diagnosed and
39,510 deaths are expected in 2012,
WHEREAS, nearly 1 of every 2 women newly diagnosed with breast cancer reaches out to
the American Cancer Society for help and support.
WHEREAS, more than 2,000 cases of male breast cancer will be diagnosed in 2012 and about
450 men will die of the disease; and
WHEREAS, death rates from breast cancer have been declining, and this change is believed to
be the result of earlier detection and improved treatment; and
WHEREAS, "Making Strides Against Breast Cancer Walks" will be held Sunday, Oct. 14 at the
AT&T Corporate Campus in Hoffman Estates for Cook County residents and Sunday, Oct. 21 in
Independence Grove in Libertyville for Lake County residents,
NOW, THEREFORE, I, Jeffrey Braiman, President of the Village of Buffalo Grove, do hereby
proclaim October 2012 as "NATIONAL BREAST CANCER AWARENESS MONTH" and
encourage village residents to support fund-raising efforts for enhanced research and support
programs.
Jeffrey Braiman, Village Board President
DATED THIS 1 st DAY OF OCTOBER 2012
Rotary Club of Buffalo Grove Presentation of the Annual 8-A
Bill Reid Community Service Award
Overview
This community service award was created by the Rotary Club as a tribute to Bill Reid-educator,Village
Trustee, and a founding member of the Rotary Club of Buffalo Grove. The program recognizes the long
term contributions of individuals members or businesses to our community. Mr. Rob Seitz will present this
year's Bill Reid award.
Attachments
Trustee Liaison Staff Contact
Leisa M Niemotka,Office of Village Manager
....M.on.da............Octo.be.r...1.......20.1.2..............................................................................................................S.......peC1a.l...B.us.'.Hess...._...Ite.m........8._A.........................................................................................................................
Y>
Firefighter of the Year Award 8-B
Overview
The Buffalo Grove Fire Department, in conjunction with the Rotary Club of Buffalo Grove,will present the
Firefighter of the Year Award. The recipient will be present. He or she is unaware of this honor. Both the
department and Rotary will present honoraria.
Attachments
Trustee Liaison Staff Contact
President Braiman Terry Vavra,Fire
....M.o�n.d�a............O�ct�o.b�e.r...1.......2�0.1.�2..............................................................................................................S.......pe�c��a.l...B.u�s.�.n�eS�s...._...Ite.m....�....8._�B..........................................................................................................................
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Presentation: Public Works Department Re-Accreditation 8-C
Overview
The APWA plaque recognizing the Public Works Department's re-accreditation will be presented to the
Village Board.
On May 26, 2004,the American Public Works Association(APWA)Accreditation Council awarded
accreditation to the Buffalo Grove Public Works Department,making it the 16th public works agency in
the U.S. and Canada and the 3rd public works agency in Illinois to become accredited.
During the past year,the Public Works Department again completed the self-assessment of the 424
management practices which are applicable to the Department and the submittal of reports on each
practice to APWA. The Department's goal of having all of its practices in full compliance with the latest
update of APWA standards has been accomplished.
On August 13, 2012,the Department completed the on-site evaluation by APWA to confirm eligibility for
re-accreditation. On August 29, 2012,the APWA Accreditation Council awarded full re-accreditation to
the Department for the ensuing four-year period.
Attachments
Trustee Liaison Staff Contact
Trustee Stein Gregory P Boysen,
....M.on.da............Octo.be.r...1.......20.1.2..............................................................................................................S.......peC1a.l...B.us.'.Hess...._...Ite.m........8._C..........................................................................................................................
Y>
Public Hearing: Amendment of annexation agreement, the 8-D
Villas at Hidden Lake, Deerfield PkwyBuffalo Grove Rd
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends that the Village President open a public hearing for comment on the proposed amendment to the
Villas at Hidden Lake annexation agreement.
Overview
Charlie Murphy of Icon Building Group, is the developer of the subdivision. The annexation agreement for
the development was amended in 2007, including a landscaping plan for the common area along Deerfield
Parkway and Buffalo Grove Road. A portion of the landscape plan has been completed along Buffalo Grove
Road.
Mr. Murphy has been working with the property owners in the subdivision to complete a revised design
for the landscaping and fencing along Deerfield Parkway and Buffalo Grove Road. The most notable
modifications to the plan approved in 2007 include a larger berm at the corner of Deerfield PkwyBuffalo
Grove Rd and a new fence design. The fencing is now proposed along Buffalo Grove Road as well as
Deerfield Parkway. (The 2007 plan approved fencing along Deerfield Pkwy.)
The proposed fence would be black ornamental metal, five feet in height. Details concerning the fence
appearance and specifications are included in Exhibit D to the draft amended annexation agreement
(attached).
The Village Fence Code does not allow fencing in a residential district to be nearer to the street than the
front building line. A variation of Section 15.20.040 is requested to allow the fence to be constructed in
the common area along Buffalo Grove Road.
The landscape plan approved in 2007 and the draft amended annexation agreement and exhibits are
attached. An ordinance approving the amendment is included for consideration by the Board in the
Ordinances and Resolutions portion of the agenda.
Next Steps
Developer completion of landscaping plan pursuant to Village permits.
Prior Actions
Amendment of annexation agreement in 2007.
Anticipated Future Board Actions
Consideration of an ordinance approving the amended annexation agreement.
Attachments
Villas at Hidden Lake_location Map_9-26-2012.pdf
Certif of publication—Notice of Hearing_Villas at Hidden Lake annex agrmt_9-15-2012.pdf
Villas of Hidden Lake landscape plan_Approved 2007_With label.pdf
Villas at Hidden Lake_Annex Agreemt amend_Buffalo Properties_9-26-2012.pdf
Exhibits—Villas at Hidden Lake_4th amendmt of annex agrmt_9-26-2012.pdf
Trustee Liaison Staff Contact
Trustee Sussman Robert E Pfeil, Planning
....M.on.da............Octo.be.r...1.......20.1.2..............................................................................................................S.......peC1a.l...B.us.'.Hess...._...Ite.m........8._D..........................................................................................................................
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Location Map: Villas at Hidden Lake
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1125
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1124 IOL
424)
1122 1123
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1120 1121 Q
251
71
1119
255
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Dearfiell,ki Pkh%
601
Map prepared by the Division of Planning Services, 912612012
NOTICE OF
PUBLIC HEARING
HE "e,r E fs
HEREREB$Y NY GIVEN That a CERTIFICATE OF PUBLICATION
Public Hearing will be held Inc.
Tr the Village a Village
and Paddock Publications I
Trustees of the Village of ,
Buffalo Grove an Monday,
October 1,Grove
at 7:30 P.al
in the Council Chambers,
Buffalo Grave Municipal
Building, 50 Raupp Boole-
vard,Buffalo Grove,IL con D&Hedd
-
cerning the fallowing mat-
rvr:Amendment of the gnnexa- Corporation organized and existing under and by virtue of the laws of
lion agreement approved by
Vi
llage
roan aN .200Y- the State of Illinois,DOES HEREBY CERTIFY that it is the publisher
idden
Lake and a variation of Sec- of the DAILY HERALD. That said DAILY HERALD is a secular
tion 15.20.040 of the Village
Fence Codeconcerning a re-
vised landscaping plan in- newspaper and has been circulated daily in the Village(s) of
cluding fencing along Deer-
field Parkway and Buffalo Algonquin,Antioch, Arlington Heights, Aurora. Barrington,
Grove Road. -
SUBJECT PROPERTY DE- Barrington Hills Lake Barrin on North Barrington, South Barrington,
SCRIPTION: The common
area portion of Lot 1 of the Bartlett Batavia, Buffalo Grove, Burlington Campton Hills,
Villa sa,Hidden Lake subdi- > - — ,, P
that[pa tofribed the eat 22776feet Car entersville Car Deer Park Des Plaines South El 'n East Dundee
nor he600 Feet of t 330 theet osoufh Elburn El 'n Elk Grove Village,Fox Lake Fox River Grove Geneva
660 feet of the northwest
quarter of the southwest Gilberts Gra slake Green Oaks Gurnee Hainesville Hampshire,
quarter of Section 28,Town-
of the North,Principal
East
e- Hanover Park Hawthorn Woods Hoffman Estates Huntley, Inverness of the Third Principal Me-
ridian Tn Lake County, Illi-
nois.(PIN: 15-2&303-039) Island Lake Kildeer Lake Villa Lake in the Hills Lake Zurich
5U13JECT PROPERTY
COMMON DESCRIPTION; Libertyville,Lincolnshire,Lindenhurst Long Grove Mt.Pros ect
The Villas at Hidden Lake
subdivision, northeast cor- Mulldelein,Pala.tine,Prospect Hei lets, Rollin Meadows,Round Lake
ner of Deerfield PkwylBuf- Ii g-,...,...-„_
talc meat Road. Round Lake Beach Round Lake Hei hts Round Lake ark Schaumbur Documents submitted For
the hearing are on File at the
office of the Village Rau""
Clerk,50 SleepyHollow St. Charles Streamwood Tower Lakes Vernon Hills
R Boulevard, buffalo -
Grove,Rau"" I L and may ex- Volo,Wauconda,Wheeling, West Dundee,,Wildwood, Sugar Grove
.mined by 'interested Per- ---
sons.Anyone with questions North Aurora
concerning the hearing may
contact Robert Pfeil, Vil-
loge Planner,B47-459-2525.
All persons present at the
hearing will have an oppor-
tunity to be heard.
Dated this 12th day
September,2012.
Janet M- e an,
Village Clerk Count ((les of Cook Kane Lake McHenry
Clerk yl )
Pi I loge of obl9 hedjn Daily uffa to GHerald rove,I L and State of Illinois, continuously for more than one year prior to the
September)5,2012 cd315561) date of the first publication of the notice hereinafter referred to and is of
general circulation throughout said Village(s), County(ies) and State.
I further certify that the DAILY HERALD is a newspaper as defined in
"an Act to revise the law in relation to notices" as aniended in 1992
Illinois Compiled Statutes, Chapter 7150,Act 5, Section I and 5. That a
notice of which the annexed printed slip is a true copy, was published
September 15, 2012 in said DAILY HERALD.
IN WITNESS WHEREOF, the undersigned, the said PADDOCK
PUBLICATIONS, Inc., has caused this certificate to be signed by, this
authorized agent, at Arlington Heights, Illinois.
PADDOCK PUBLICATIONS, INC.
DAILY HERALD NEWSPAPERS
BY AAJ_,Z7�-
Authorized Agent
Control#4315561
L
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VILLAS AT HIDDEN LAKE
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After recording mail to:
Village Clerk
Village of Buffalo Grove
50 Raupp Boulevard
Buffalo Grove, IL 60089
9/25/2012
FOURTH AMENDMENT OF THE ANNEXATION AGREEMENT
VILLAS AT HIDDEN LAKE
BUFFALO PROPERTIES, LLC
VILLAGE OF BUFFALO GROVE,
COOK AND LAKE COUNTIES, ILLINOIS
Northeast corner of Buffalo Grove Road/Deerfield Parkway
This agreement made and entered into this 1" day of October, 2012, by and between
the VILLAGE OF BUFFALO GROVE (hereinafter referred to as "Village") by and through the
President and Board of Trustees of the Village (hereinafter collectively referred to as the
"Corporate Authorities") and Buffalo Properties, LLC an Illinois limited liability company
(hereinafter referred to as "Owner" and "Developer").
WITNESSETH:
WHEREAS, the property is a parcel of 3.8 acres at the northeast corner of Buffalo Grove
Road and Deerfield Parkway legally described in Exhibit A attached hereto and hereinafter
referred to as the "Property;" and
WHEREAS, Buffalo Properties, LLC is the owner of the common area portion of Lot 1 of
the Property legally described in Exhibit A-1 hereto and hereinafter referred to as the "Common
Area;" and,
WHEREAS, the Village enacted Ordinance No. 2006-8 on February 6, 2006 approving the
second amendment of the annexation agreement pursuant to a petition by Canyon Custom
Home Builders, allowing eleven (11) single family detached dwelling units as a Residential
Planned Unit Development (PUD) in the R-4 zoning district in accordance with the exhibits
approved by the second amended annexation agreement; and,
WHEREAS, the Village enacted Ordinance No. 2007-39 on June 18, 2007 approving the
third amendment of the annexation agreement pursuant to a petition by Buffalo Properties,
2
LLC concerning modifications of the site plan pertaining to the location of buildings on the
Property and a revised Landscape Plan approved as Exhibit D to the third amended agreement;
and,
WHEREAS, Buffalo Properties, LLC has petitioned to the Village for amendment of said
third amendment of the annexation agreement concerning certain modification of the
approved Landscape Plan on the Common Area as set forth below; and,
WHEREAS, Buffalo Properties, LLC has submitted a revised landscape plan (Exhibit C
attached hereto and made a part hereof) modifying Exhibit D to the third amendment of the
annexation agreement; and,
WHEREAS, said revised landscape plan proposes a fence along Deerfield Parkway and
Buffalo Grove Road, and modification of the berm at the southwest corner of the development
adjacent to the intersection of Deerfield Parkway and Buffalo Grove Road, on the Common
Area; and,
WHEREAS, the fence depicted on Exhibits C and D is proposed to be a "Montage
Majestic" ornamental black metal fence five (5) feet in height; and,
WHEREAS, said fence requires a variation of Section 15.20.040 of the Village Fence Code
pertaining to residential districts to allow the fence to be erected nearer to the street than the
front line of the buildings: and,
WHEREAS, the modifications to the landscape plan, including the berm and fence, are
proposed by Buffalo Properties, LLC to be constructed in accordance with the following
exhibits:
EXHIBIT A Legal Description of the Property
EXHIBIT A-1 Lot 1 Common Area
EXHIBIT B Owner acceptance and agreement
EXHIBIT C Landscape Plan (Sheets 1-1.0, L2.0 And L3.0) dated as last revised
August 14, 2012 by Michael Snyder Landscape Architecture
EXHIBIT D Fence detail and specification sheets
3
WHEREAS, the President and Board of Trustees conducted a public hearing on October
1, 2012 concerning amending of the annexation agreement and variation of the Village Fence
Code; and,
WHEREAS, the President and Board of Trustees after due and careful consideration have
concluded that the development of the Property on the terms and conditions herein set forth
would enable the Village to control development of the area and would serve the best interests
of the Village.
NOW, THEREFORE, in consideration of the premises, mutual covenants and agreements
herein set forth, the parties hereto agree as follows:
1. That the preceding Whereas clauses are incorporated herein.
2. The annexation agreement dated June 18, 2007 approved on June 18, 2007 as
the third amendment by Village Ordinance No. 2007-39 is hereby amended to
approve the modified landscape plan, berm and fence pursuant to Exhibits C and
D attached hereto and subject to the conditions and obligations set forth herein.
3. The Village hereby finds that the requirements for a variation of the Village
Fence Code set forth in Section 15.20.110 have been met, and a variation of
Section 15.20.040 is hereby granted to allow the fence as depicted on Exhibits C
and D hereto.
4. Buffalo Properties, LLC shall complete the landscape plan, berm and fence
depicted on Exhibits C and D hereto by December 31, 2012.
5. Any changes to the plans and exhibits attached hereto are subject to approval by
the Village in its sole discretion.
6. This Agreement shall be enforceable in any court of competent jurisdiction by
any of the parties or by an appropriate action at law or in equity to secure the
performance of the covenants herein described. If any provision of this
Agreement is held invalid, such provision shall be deemed to be excised
herefrom and the invalidity thereof shall not affect any of the other provisions
contained herein.
4
7. This Agreement is binding upon the Property, the parties hereto and their
respective grantees, successors and assigns for a term of twenty (20) years from
the date of this Agreement. This Agreement shall not be assigned without prior
written consent of the Village. This Agreement may be amended by the Village
and the owner of record of a portion of the Property as to the provisions
applying thereto, without the consent of the owners of other portions of the
Property.
8. The parties acknowledge and agree that the individuals that are members of the
group constituting the Corporate Authorities are entering into this Agreement in
their official capacities as members of such group and shall have no personal
liability in their individual capacities.
9. Default.
In the event Owner or Developer default in performance of their obligations set
forth in this Agreement, then the Village may, upon notice to Owner or
Developer, allow Owner or Developer sixty (60) days to cure default or provide
evidence to the Village that such default will be cured in a timely manner if it
cannot be cured during said period. If Owner or Developer fail to cure such
default or provide such evidence as provided above, then, with notice to Owner
or Developer, the Village may begin proceedings to disconnect from the Village
any portion of the Property upon which obligations or development have not
been completed or at the option of the Village, to rezone such Property to the
Residential Estate District. In such event, this Agreement shall be considered to
be the petition of the Owner or Developer to disconnect such portion of the
Property, or at the option of the Village, to rezone such Property to the
Residential Estate District
10. Litigation.
a) The Owner and Developer, at their cost, shall be responsible for any
litigation which may arise relating to the annexation, zoning and development of
5
the Property. Owner and Developer shall cooperate with the Village in said
litigation but Owner/Developer's counsel will have principal responsibility for
such litigation.
b) The Owner and Developer shall reimburse the Village for reasonable
attorney's fees, expenses and costs incurred by the Village resulting from
litigation relating to the annexation, zoning and development of the Property or
in the enforcement of any of the terms of this Annexation Agreement upon a
default by the then current Owner or then current Developer.
c) Owner and Developer hereby indemnify and hold the Village harmless
from any actions or causes of action which may arise as a result of development
activities for which the Owner or Developer is responsible.
11. The provisions and requirements of the Second Amendment of the Annexation
Agreement dated February 6, 2006 approved by Village Ordinance No. 2006-8
and the Third Amendment dated June 18, 2007 approved by Village Ordinance
No. 2007-39, shall remain in full force and effect on the Property unless
specifically modified by this amended Agreement.
12. This fourth Amended Annexation Agreement shall become effective upon
execution of Exhibit B hereto by the Owner and Developer and execution of this
Agreement by the Village.
IN WITNESS WHEREOF, the Corporate Authorities and Owner have caused this
instrument to be executed by their respective proper officials duly authorized to
execute the same as of the day and the year first above written.
6
VILLAGE OF BUFFALO GROVE
By
Jeffrey S. Braiman, Village President
ATTEST:
By
VILLAGE CLERK
OWNER and DEVELOPER:
Buffalo Properties, LLC, an Illinois limited liability
company
By
This document prepared by: Robert E. Pfeil,Village Planner
Village of Buffalo Grove
50 Raupp Boulevard
Buffalo Grove, IL 60089
Mail to:
Village Clerk
Village of Buffalo Grove
50 Raupp Boulevard
Buffalo Grove, IL 60089
7
EXHIBIT A
Legal Description
Villas at Hidden Lake
Buffalo Properties, LLC
Northeast corner of Buffalo Grove Road/Deerfield Parkway
The east 276 feet of the west 330 feet of the north 600 feet of the south 660 feet of the
northwest quarter of the southwest quarter of Section 28, Township 43 North, Range 11 East of
the Third Principal Meridian, in Lake County, Illinois.
SUBJECT PROPERTY COMMON DESCRIPTION: The approximately 3.8-acre parcel at the
northeast corner of Buffalo Grove Road and Deerfield Parkway.
EXHIBIT A-1
Legal Description
Common Area portion of Lot 1
The common area portion of Lot 1 of the Villas at Hidden Lake subdivision described in part as
that part of the east 276 feet of the west 330 feet of the north 600 feet of the south 660 feet of
the northwest quarter of the southwest quarter of Section 28, Township 43 North, Range 11 East
of the Third Principal Meridian in Lake County, Illinois. (PIN: 15-28-301-039)
SUBJECT PROPERTY COMMON DESCRIPTION: The common area portion Lot 1 of The Villas at
Hidden Lake subdivision, northeast corner of Deerfield Pkwy/Buffalo Grove Road.
8
EXHIBIT B
Owner and Developer acceptance and agreement concerning
the fourth amendment of the annexation agreement for
The Villas at Hidden Lake
Northeast corner of Deerfield Parkway and Buffalo Grove Road
Buffalo Properties, LLC an Illinois limited liability company, as Owner and Developer of the
Property does hereby accept and agree to abide by and be bound by each of the terms,
conditions and limitations set forth in the amended annexation agreement dated October 1,
2012 approved by Ordinance No. 2012-_ duly passed and approved by the Village of Buffalo
Grove, Illinois approving the Fourth Amendment of the annexation agreement for the Property
approving modifications to the landscape plan, berm and fence along Deerfield Parkway and
Buffalo Grove Road.
The undersigned acknowledge that they have read and understand all of the terms and
provisions of said amended annexation agreement and do hereby acknowledge and consent to
each and all of the provisions, restrictions, and conditions of said Annexation Agreement.
Buffalo Properties, LLC
By:
FINAL LANDSCAPING PLAN
VILLAS AT HIDDEN LAKE
BUFFALO GROVE, ILLINOIS
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