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2012-10-15 - Village Board Regular Meeting - Agenda Packet VILLAGE OF Meetingof the Village of Buffalo Grove Fifty Raupp Blvd g Buffalo Grove, IL 60089-2100 13 ' Board of Trustees Phone:847-459-2500 Regular Meeting October 15, 2012 at 7:30 PM 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Minutes A. Minutes of the October 1, 2012 Village Board Meeting 5. Approval of Warrant A. Presentation and Reading of Warrant #1200 6. Village President's Report 7. Village Manager's Report A. Strategic Plan Update (President Braiman) B. Presentation of the 2012-2013 Winter Driving Season Snow & Ice Control Program (Trustee Stein) C. Monthly Management Report - September 2012 8. Special Business A. Homes for a Changing Region - presentation by CMAP (Trustee Stein) 9. Reports from the Trustees 10. Consent Agenda None. Consent Agenda: Ordinances and Resolutions None. Consent Agenda: Unfinished Business None. Consent Agenda: New Business None. 11. Ordinances and Resolutions A. Ordinance No. 2012- : Approving the Fourth Amendment of the PUD ordinance, Bucky's Express, 1251 McHenry Rd, B-3 District (Trustee Terson) B. Ordinance No. 2012- : Reauthorizing the special use for a child day care home, 621 Harris Drive, R-9 District (Trustee Terson) Village Board of Trustees-Agenda Page 1 C. Ordinance No. 2012- : Reauthorizing the special use for a child day care home, 47 Chestnut Terrace, R-4 District (Trustee Terson) D. Ordinance No. 2012- : Reauthorizing the special use for a child day care home, 457 Raphael Avenue, R-5 District (Trustee Terson) 12. Unfinished Business A. 2012 EAB Management Plan Update (Trustee Stein) 13. New Business A. Plan Commission Referral: Veterinary Speciality Clinic, 1495 Busch Parkway (Trustee Stein) 14. Questions from the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 15. Executive Session A. Approval of Closed Meeting Minutes: Section 2(c)(21) of the Illinois Open Meetings Act 16. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons. Village Board of Trustees-Agenda Page 2 Meeting of the Village of Buffalo Grove Fifty Raupp Blvd � Buffalo Grove, I L 60089-2100 Board of Trustees Phone:847-459-2500 Regular Meeting October 15, 2012 at 7:30 PM 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Minutes A. Minutes of the October 1, 2012 Village Board Meeting [GO TO] 5. Approval of Warrant A. Presentation and Reading of Warrant#1200 [GO TO] 6. Village President's Report 7. Village Manager's Report A. Strategic Plan Update (President Braiman) [GO TO] B. Presentation of the 2012-2013 Winter Driving Season Snow& Ice Control Program (Trustee Stein) [GO TO] C. Monthly Management Report-September 2012 [GO TO] 8. Special Business A. Homes for a Changing Region - presentation by CMAP (Trustee Stein) [GO TO] 9. Reports from the Trustees 10. Consent Agenda Consent Agenda: Ordinances and Resolutions Consent Agenda: Unfinished Business Consent Agenda: New Business 11. Ordinances and Resolutions A. Ordinance No. 2012- : Approving the Fourth Amendment of the PUD ordinance, Bucky's Express, 1251 McHenry Rd, B-3 District (Trustee Terson) [GO TO] B. Ordinance No. 2012- : Reauthorizing the special use for a child day care home, 621 Harris Drive, R-9 District (Trustee Terson) [GO TO] C. Ordinance No. 2012- : Reauthorizing the special use for a child day care home, 47 Chestnut Terrace, R-4 District (Trustee Terson) [GO TO] D. Ordinance No. 2012- : Reauthorizing the special use for a child day care home, 457 Raphael Avenue, R-5 District (Trustee Terson) [GO TO] 12. Unfinished Business A. 2012 EAB Management Plan Update (Trustee Stein) [GO TO] 13. New Business A. Plan Commission Referral: Veterinary Speciality Clinic, 1495 Busch Parkway (Trustee Stein) [GO TO] 14. Questions from the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 15. Executive Session A. Approval of Closed Meeting Minutes: Section 2(c)(21)of the Illinois Open Meetings Act 16. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove,in compliance with the Americans with Disabilities Act,requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons. Minutes of the October 1, 2012 Village Board Meeting 4-A Overview Approval is recommended. Attachments M100112.pdf Trustee Liaison Staff Contact Clerk Sirabian Jane L Olson,Finance&GS M.on.daY>............October ...1.5......2.0.1..2........................................................................................................Approval of...Minutes ..._...Ite.m.......4._A........................................................................................................... 12680 10/01/2012 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,OCTOBER 1,2012 CALL TO ORDER President Braiman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Braiman;Trustees Berman,Trilling,Sussman,Terson, Stein and Ottenheimer. Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney; Scott Anderson,Director of Finance;Art Malinowski,Director of Human Resources;Anne Marie Gaura,Interim Deputy Village Manager; Robert Giddens,IT Director;Robert Pfeil,Village Planner;Gregory Boysen,Director of Public Works;Rick Kuhl, Deputy Director of Public Works;Mike Skibbe,Civil Engineer;Brian Sheehan,Deputy Building Commissioner— Operations; Carol Berman,Deputy Building Commissioner—Administration; and Fire Chief Vavra. APPROVAL OF MINUTES Moved by Ottenheimer,seconded by Sussman,to approve the minutes of the September 10,2012 Rescheduled Regular Meeting. Upon roll,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. Moved by Stein,seconded by Ottenheimer,to approve the minutes of the September 24,2012 Rescheduled Regular Meeting. Upon roll,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. Moved by Terson,seconded by Berman to approve the minutes of the,September 24,2012 Committee of the Whole Meeting. Upon roll,Trustees voted as follows: AYES: 5—Berman,Trilling, Sussman,Terson,Stein NAYS: 0—None ABSTAIN: 1 —Ottenheimer Motion declared carried. WARRANT#1199 Mr.Anderson read Warrant#1199. Moved by Berman,seconded by Ottenheimer,to approve Warrant#1199 in the amount of$2,450,705.61,authorizing payment of bills listed. Upon roll,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. 12681 10/01/2012 VILLAGE PRESIDENT'S REPORT President Braiman read a Proclamation declaring October 31,2012 as Trick or Treat Day in Buffalo Grove and urged children and parents to cooperate in limiting the time of trick-or-treat activities to between the hours of 2:00 P.M. and 7:00 P.M. All citizens,young and old,are asked to cooperate in making this a happy and safe occasion for children. President Braiman read a Proclamation declaring the month of October 2012 as Domestic Violence Awareness Month in the Village of Buffalo Grove,and encouraged residents to join forces with victim service programs, criminal justice officials and concerned citizens across the country to raise the public awareness of domestic violence issues. President Braiman read a Proclamation declaring the month of October 2012 as National Disability Awareness Month throughout Buffalo Grove and called upon the community to join in honoring persons with disabilities. President Braiman read a Proclamation declaring the week of October 7-13,2012 and the month of October as National Fire Prevention Week and Month,and urged the community to observe this time with appropriate programs,ceremonies and activities. President Braiman read a Proclamation declaring the month of October 2012 as National Breast Cancer Awareness Month and encouraged village residents to support fund-raising efforts for enhanced research and support programs. President Braiman reported on the proposed Downtown area that was recently proposed,noting that it the intent of the Village to keep this process as transparent as possible,and as such,the entire plan and a list of Frequently Asked Questions are on the Village website. Also there is a taping of People,Places and Issues being aired on Channel 6 or 99 through November 15,2012. VILLAGE MANAGER'S REPORT Mr.Bragg noted that there is no report from the Village Manager tonight. BILL REID AWARD William Balling reviewed the mission of the Rotary Club,as well as the criteria for the Bill Reid Community Service Award. Mr.Balling then presented the background and accomplishments of this year's recipient of the award,Ellyn Ross, after which he presented the award to her as she was congratulated by the audience and the Board. Charitable donations will be presented in Mrs.Ross'honor. Mrs.Ross thanked the Rotary for the honor,and also thanked School Districts 102 and 125 for allowing the parents and the community to part of their children's education. Mrs.Ross also thanked her children and noted that it is her pleasure and passion to serve the children of the community as best she can. On behalf of the Board,President Braiman thanked Mrs.Ross for her commitment to education and the community. FIREFIGHTER OF THE YEAR Chief Vavra reviewed the history and criteria for the Firefighter of the Year award. Mr.Balling reviewed the background and accomplishments of this year's recipient,Firefighter/Paramedic Glenn Bird. Mr.Bird was congratulated by the audience and the Board as he was presented with this award. Charitable donations will also be made in Mr.Bird's honor. 12682 10/01/2012 Mr.Bird thanked the Rotary and every member of the Fire Department for this honor. The Department works as a team and he would not be able to receive this honor without the help of the entire team. President Braiman,on behalf of the Board,congratulated and thanked Mr.Bird for his service. The community heavily relies on and tremendously respects the Buffalo Grove Fire Department,and the Village is proud to have such an outstanding Department and outstanding individuals. PUBLIC WORKS Mr.Boysen introduced, Steve Weinstock,President of the Chicago Metro Chapter of the American Public Works Director. Mr.Weinstock reviewed the accreditation program,as well as the criteria for achieving accreditation. Buffalo Grove first received accreditation in 2004,making it the 16'11 public works agency in the United States and Canada,and the 3rd public works agency in Illinois to become accredited. The Buffalo Grove Public Works Department's goal of having all of its practices in full compliance with the latest update of APWA standards has been accomplished,and Mr.Weinstock presented full re-accreditation to the Department for the ensuing four-year period. There are still only 81 accredited agencies in the United States and Canada. President Braiman thanked Mr.Boysen and the Public Works Department for their dedication to the citizens of Buffalo Grove. PUBLIC HEARING—VILLAS AT HIDDEN LAKE President Braiman called the Public Hearing to order at 7:58 P.M. Notice of Public Hearing was published in the Daily Herald on September 15,2012. Mr.Bragg stated that this is a Public Hearing for comment on the proposed amendment to the Villas of Hidden Lake Annexation Agreement. Changes are proposed to the landscaping plan,as well as the fencing and site plans. Further details may be found in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. Mr.Raysa noted that the purpose of the Public Hearing is twofold,one being the amendment to the Annexation Agreement,and also a Public Hearing for purposes of variation of Section 15.20.040 of the Village Fence Code. President Braiman swore in Jim Wells,Vice President of Operations for Icon Building Group,to give testimony at this Public Hearing. Mr.Wells stated that they wish to ask for an amendment to the original Annexation Agreement to provide a minor change to the original landscape plan,along with adding an ornamental steel fence along the perimeter of the property. Mr.Wells provided an update on the completion status of the project,and reviewed the reason for the request for these changes. Mr.Raysa stated that the purpose of the Public Hearing is to present to review and present to the public that certain Annexation Agreement dated 9/25/2012. In addition,in the draft Annexation Agreement is Findings of Fact as far as the variation for the fence. Gary Steciuk,231 Kendall Court,representing the Villas at Hidden Lake Homeowner's Association,noted that a vote was taken by all of the property residents,and they are 100%in favor of the proposed amendment tonight. The main concern of the residents is to have the fence surround the property in order to entirely provide a safety factor for the children in the development. Also,the fence listed on the actual landscape plan is different than from what Mr.Wells just described. The steel fence just described by Mr.Wells is the one that they want,not the one listed on the original landscape plan. Many of the ornamental trees and other landscaping items on the proposed new plan were also on the old plan,but have not yet been integrated into the property. The residents are also concerned as to when the control of the Homeowner's Association will be handed over to them. 12683 10/01/2012 President Braiman noted the options available through the Village to mitigate these issues. Mr.Wells stated that it is his intent is to finish the grading,landscaping and removal of the large dirt pile by the end of October. In answer to a question from Trustee Trilling,Mr.Wells stated that all necessary improvements should be completed by the end of October. The final height of the berm should be approximately 4'. Mr.Wells stated that the transfer of the Homeowner's Association to the residents is outside of his control so he cannot give a definitive answer as to a date for transfer. A resident of 263 Kendall Court commented that he would like to see something behind his property to protect children from the pond behind the property. Mr.Bragg stated that staff would work with the developer to try to work out a solution. Also,there was a sign on the previous landscaping plan,but there is none on the new plan. Mr.Raysa stated that the new plan does not call for a sign. Vicky Steciuk, 231 Kendall court,stated that she received an email from Charlie Murphy stating that he is not willing to release any funds until they are completed in their development,so they are concerned that he will not give them their funds,and asked that the Village help the homeowners out with this. President Braiman stated that the Village does not have any authority in that area,but hopefully Mr.Murphy will do what is right and turn those funds over to the residents. Trustee Trilling stated that it was never planned for the east side of the property to have a shrub line or barrier between the pond and the residences,so he believes the responsibility for that type of a barrier would rest with the homeowners. Mr. Steciuk stated that the homeowners are in favor of the entire new landscape plan,so they are in agreement that there will not be a sign. Trustee Ottenheimer commented on the tree line on the east side. Mr.Wells responded to Trustee Ottenheimer regarding the tree line,as well as the reason it has taken so long to get to this point. President Braiman stated that,if there is no objection,Item 11.D.will be moved to this point in the agenda. Moved by Berman,seconded by Ottenheimer,to pass Ordinance 42012-48,approving the Fourth Amendment to the Annexation Agreement,Villas at Hidden Lake,northeast corner of Deerfield Parkway and Buffalo Grove Road. Upon roll,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. The Public Hearing terminated at 8:25 P.M. TRUSTEE REPORTS Trustee Sussman thanked Maggie Osborne and Stan Zoller for the part that they played in the Breast Cancer Awareness Proclamation. Trustee Stein reported that Sunday,October 7,2012 will be the final Farmer's Market of the season;he noted that there are many activities planned and urged residents to attend. The Village Clerk reported that October 9,2012 is the last day to register to vote in the November 6,2012 Presidential Election. Also,petitions may now be circulated for the positions open in the April 9,2013 Municipal Election. 12684 10/01/2012 CONSENT AGENDA President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Resolution#2012-33—Officer Bourbonnais Motion to pass Resolution#2012-33,retirement of Police Officer Christy Bourbonnais. Resolution#2012-34—All Natural Hazards Mitigation Plan Motion to pass Resolution#2012-34,adopting the 2012 Lake County All Natural Hazards Mitigation Plan. Burdeen's Jewelry Motion for Development Improvement Agreement for Burdeen's Jewelry and approval of Burdeen's Resubdivision. Moved by Ottenheimer,seconded by Sussman,to approve the Consent Agenda. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. ORDINANCE#2012-49—AMUSEMENT DEVICES Moved by Berman,seconded by Sussman,to pass Ordinance#2012-49,amendment of Chapter 5.12 of the Municipal Code—Amusement Devices,in accordance with the undated draft ordinance contained in Board packets. Mr.Bragg reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Sheehan. In answer to a question from Trustee Berman,Mr.Bragg explained the background and why the ordinance needs to be amended. Trustee Berman asked staff to determine whether or not there is a reason to distinguish between the B-5 District and other districts with regard to the number of coin-operated amusement devices allowed. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. ORDINANCE#2012-50—RENTAL HOUSING Moved by Berman,seconded by Terson,to pass Ordinance#2012-50,adding Chapter 15.36,Residential Rental Housing Program,to the Buffalo Grove Municipal Code,in accordance with materials contained in Board packets and the draft ordinance dated 7/30/2012. Carol Berman reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item Overview that she prepared. After conferring with Mr.Raysa,there is one suggested change to Section 15.36.030 to add the definition of"family"using the same definition as currently used in the Zoning Ordinance. 12685 10/01/2012 Following lengthy discussion regarding the pros and cons of the proposed ordinance,the following amendments were made to the draft ordinance: • Definition of a family • The addition of the following language in Section 15.36.050 F.: "and applicable building permits obtained and inspections approved"r • Subject to drafting of language by the Village Attorney regarding trusts • Add"extended stay"as a portion of the definition for hotels and motels in Section 15.36.040 D.4 • The last three paragraphs in Section 15.36.050,the subsections should be labeled F. G. and H Trustees Berman and Terson accepted all of the above amendments to the motion. Upon roll call,Trustees voted as follows on the amended motion: AYES: 5—Berman,Trilling, Sussman,Terson,Ottenheimer NAYS: 1 —Stein Motion declared carried. ORDINANCE#2012-51—STORMWATER MANAGEMENT Moved by Stein,seconded by Berman,to pass Ordinance#2012-51,amending Chapter 13.12 of the Village of Buffalo Grove Municipal Code concerning Stormwater Management. Mr.Bragg reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Boysen. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. RESOLUTION#2012-35—DUNDEE ROAD Moved by Berman,seconded by Trilling,to pass Resolution#2012-35,approving a Modified Intergovernmental Agreement Providing for Federal Participation in the Construction of the Dundee Road Sidewalk/Bikeway Improvement,in accordance with information contained in Board packets and the undated draft resolution. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. QUESTIONS FROM THE AUDIENCE President Braiman asked if there were any questions from the audience on items not on tonight's agenda;there were no such requests. 12686 10/01/2012 ADJOURNMENT Moved by Sussman,seconded by Stein,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 9:40 P.M. Janet M. Sirabian,Village Clerk APPROVED BY ME THIS 15'1' DAY OF October 2012 Village President Presentation and Reading of Warrant#1200 5-A Overview Approval is recommended. Attachments Warrant work sheet xlsx.pdf W#1200.pdf(Appendix) Trustee Liaison Staff Contact Scott D Anderson,Finance&GS M.o�n.d�aY>............October ...1.�5......2.0.1..2........................................................................................................A.............pprova.l of Wa�rra�nt... Ite.m....�...5._A........................................................................................................... VILLAGE OF BUFFALO GROVE WARRANT #1200 15-Oct-12 Corporate Fund: Reimbursements & Fund Transfers 0.00 Reserve for Capital Replacement-Autos 0.00 Reserve for Capital Replacement-MIS 1,834.65 Revenue Reimbursements 98,548.21 Legislative 2,355.27 Office of Village Manager 11,385.71 Management Information Systems 18,921.20 Legal 20,958.42 Finance & General Services 50,824.67 Human Resources 1,534.88 Fire Services 38,878.70 Police Services 60,074.38 Building & Zoning 1,299.16 Engineering Services 257.24 Building & Grounds 39,297.29 Street & Bridge Operations 11,598.70 Street & Bridge Administration 203.84 Forestry 4,046.87 Central Garage 36,995.78 Drainage System 742.19 ESDA 205.82 Transfer/Non Operating 0.00 Total 399,962.98 Illinois Municipal Retirement Fund: 0.00 Parking Lot Fund: 113,960.00 Motor Fuel Tax Fund: 355,270.85 School & Park Donations 0.00 Capital Projects-Facilities: 162,593.57 Capital Projects-Streets: 0.00 Health Insurance Expense 339.85 Facilities Development Debt Service Fund: 0.00 Police Pension Fund: 164.15 Fire Pension Fund: 0.00 Retiree Health Savings: 0.00 Water Fund: Reimbursements & Refunds: 1,603.12 Water Operations 14,127.13 Sewer Operations 252,929.47 Total 268,659.72 Buffalo Grove Golf Fund: Reimbursements & Refunds: 0.00 Golf Operations 30,538.56 Total 30,538.56 Arboretum Golf Fund: Reimbursements 0.00 Golf Operations 30,146.74 Total 30,146.74 Refuse Service Fund: 155,714.14 PAYROLL PERIOD ENDING 10/7/2012 888,292.47 888,292.47 TOTAL WARRANT #1199 2,405,643.03 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President See appendix: Appendix001 - W#1200.pdf Strategic Plan Update 7-A Overview At the July 23rd Committee of the Whole meeting,the Strategic Planning Priorities and the Key Performance Indicators were reviewed with the Village Board. Since that meeting, all of the focus groups with the Village employees have been completed. An analysis of the results from those focus groups is in the process of being drafted. On October 2nd,Village staff, representative of all departments,participated in a follow-up session facilitated by Craig Rapp of the Center for Governmental Studies. The purpose was to further identify Strategic Initiatives as well as the Action Plans for each. The Center is in the process of summarizing the results of that brainstorming session. A final Strategic Plan report will be presented to the Board in the near future summarizing the focus group results and the measurable actions. Attachments Trustee Liaison Staff Contact President Braiman Anne Marie Gaura,Office of Village Manager Monday, October 15, 2012 Village Managers Report -Item : 7-A Presentation of the 2012-2013 Winter Driving Season Snow 7-11 & Ice Control Program Overview Public Works will present to the Village Board the 2012-2013 Winter Snow and Ice Control Program for the Village. The Public Works Operations and Utilities Divisions have reviewed the Program and have provided input in order to suggest improvements to the Program based upon prior year experience; as a result of that review, it has been determined and is recommended that all operational levels of the Program remain the same as those implemented for 2011-2012. Utilities personnel along with Police and Fire personnel will again provide back up for snow plow operations during major snow events. The sidewalk snow removal plan will again be implemented along major corridors and around schools. This program is completed the following day after each plowing event during normal working hours as in the past . Attachments Trustee Liaison Staff Contact Trustee Stein Richard A Kuhl,Public Works Monday, October 15, 2012 Village Managers Report -Item : 7-13 See appendix: Appendix002- SNOW&amp; ICE CONTROL PROGRAM 2012 -2013 (Board Presentation).pdf Monthly Management Report- September 2012 7-C Overview The Monthly Management Report is available at www.vbg.org. Attachments Trustee Liaison Staff Contact Dane C Bragg,Office of Village Manager Monday, October 15, 2012 Village Managers Report -Item : 7-C See appendix: Appendix003- Mgt Report 10-15-2012.pdf Homes for a Changing Region - presentation by CMAP 8-A Overview The Village is a member of the NW Suburban Housing Collaborative (NWSHC). The other members are Arlington Heights, Mount Prospect, Palatine and Rolling Meadows. The Steering Committee of the Collaborative is participating with CMAP (Chicago Metropolitan Agency for Planning) in the development of a housing plan for the communities in the Collaborative. The project is part of the "Homes for a Changing Region" initiative coordinated by the Metro Mayors Caucus (MMC) and the Metropolitan Planning Council (MPC) with technical assistance by CMAP. The analysis and recommendations for each municipality are intended to provide an assessment of current housing conditions and identify opportunities for meeting future housing demand in the community. Staff from CMAP made an overview presentation to the Village Board on May 7, 2012. A meeting of elected officials and Steering Committee members was conducted on August 24 to review draft recommendations concerning policies that the communities would consider in developing programs for housing and reviewing proposed developments. After the presentations in October to the respective village boards and city council, CMAP will complete the draft plan for review in November. The project is scheduled for completion by February 2013. Attachments Homes for a Changing Region Buffalo Grove Memo v2_9-26-2012.pdf Homes for a Changing Region Buffalo Grove Presentation October 2012.pdf Trustee Liaison Staff Contact Trustee Stein Robert E Pfeil, Planning M.on.daY>............October ...1.5......2.0.1..2........................................................................................................Special ...Business ..._...Item ........8._A......................................................................................................................... TO: VILLAGE OF BUFFALO GROVE etropolitan FROM: HOMES PROJECT TEAML Mayors SUBJECT: HOMES OUTLINE AND °" l NNff // / / `% umithAifimlhuY�II�I�� DRAFT RECOMMENDATIONS °"^ DATE: SEPTEMBER 21,2012 ;etropoka'n Plran11111ng Coull"ci I What is Homes? The Northwest Suburban Housing Collaborative (the "Collaborative"), consisting of Arlington Heights, Buffalo Grove, Mount Prospect, Palatine and Rolling Meadows, formed via an intergovernmental agreement (IGA) in 2011 to develop sub-regional solutions that address the short and long-term housing needs of participating communities. Homes for a Changing Region is a project provided to each of the Collaborative communities free-of-charge by the Metropolitan Mayors Caucus (MMC) and CMAP's LTA program with staff support from the Metropolitan Planning Council (MPC). Homes provides technical assistance for municipal leaders to chart future demand and supply trends for housing in their communities, and develop long-term housing policy plans. Homes plans are not land use plans and will not focus on specific parcels. Summary of Progress to Date Since initially meeting with both elected officials and Village staff, the project team has undertaken the following: • Presented a preliminary analysis of the existing and projected housing data to the Village Board on Monday, May 7`"; • Designed, planned and facilitated one public workshop for the Village on Wednesday,June 20`", where residents provided feedback on preferred types and locations for housing both throughout the Village and in a focus area (area around the Buffalo Grove Metra Station); • Conducted a sub-regional housing analysis that identifies opportunities and gaps in the housing profile for the Collaborative,focusing on opportunities for collaboration to address these issues; and • Presented and discussed the sub-regional draft on August 24`"with staff, mayors and/or mayoral representatives of the Collaborative. Next Steps: Feedback on Draft Plan Outline and Policy Recommendations By November, senior staff at the Village of Buffalo Grove will receive a full draft plan that includes both analysis and recommendations, ensuring staff and elected officials have the opportunity to suggest revisions before design and layout take place. At this time, the project team is asking for feedback on the plan outline at the end of this memo. Most of the specific data points are omitted because they have been presented in the past. Staff and elected officials are encouraged to focus comments on the "recommended strategies" section of the outline. The following questions especially interest the project team. • What revisions, if any,would you suggest for these recommendations? • Are there any recommendations that you feel are missing from this outline? • Do you anticipate that any of these recommendations would not meet with the Board's approval? HOMES OUTLINE AND DRAFT RECOMMENDATIONS PAGE 2 Draft Plan Outline Project Summary I. Strengths of Buffalo Grove a. Overall i. Strong residential neighborhoods ii. Strong employment base iii. Strong schools that make it attractive to families iv. Location in the region b. Governmental i. Adopted the 2009 Comprehensive Plan Update which recognizes the importance of long-range housing planning ii. 2007 Transit Station Area Study which considers how the Village could encourage development around its train stations c. Built i. Transportation assets 1. Multiple Metra stations 2. Pace Park& Ride at Buffalo Grove Metra station 3. Lake Cook Road 4. 190/1294 ii. An employment base located near transit d. Human i. Active participation by residents on volunteer commissions and committees ii. Annual community events, including the Fine Art Festival and Buffalo Grove Days supported by residents and businesses II. Challenges a. Condominium foreclosures b. Lack of a true town center c. Balancing the remaining opportunities for greenfield development with redevelopment to meet long-range planning goals d. Maintaining a range of housing to meet all income needs Existing Conditions 1. Location—bordering towns II. Population a. 2010:41,496 b. Change since 2000: -3.3% c. CMAP GO TO 2040 projections:50,363 III. Employment base a. Top employers b. Commuting patterns i. Where do residents work?(Chicago and Buffalo Grove) ii. Where do workers live?(Chicago and Buffalo Grove) Current Housing Analysis 1. Housing units by number of units in structure by tenure II. Affordability by tenure III. Tenure by household income IV. Housing+transportation affordability V. Current rental analysis V1. Current owner analysis VIL Market segmentation analysis HOMES OUTLINE AND DRAFT RECOMMENDATIONS PAGE 3 Projecting Future Housing Needs I. Future ownership needs II. Future rental needs III. Combined housing needs Housing Capacity I. Total capacity for development by zone(in units) II. Capacity by land status:vacant and redevelopable III. Geographic targeting of redevelopment based on the above Sustainability I. Energy use by sector II. Household energy use compared to Cook County and Lake County a. Average natural gas use in therms b. Average annual cost of natural gas c. Average electricity use in KWh d. Average annual cost of electricity e. Average annual energy costs III. VMT per household compared to Cook County and Lake County Urban Design Focus Areas I. Area around the Buffalo Grove Metra Station a. Concept map outline b. Visualizations Recommended Strategies I. Create town centers a. Building off of the recommendations of the Comprehensive Plan along with comments at the public workshop, residents desire a town center. In its history,the Village has primarily focused on three different areas:the Buffalo Grove Town Center at Lake Cook Road and Route 83,the Buffalo Grove Metra station and the Prairie View Metra station. In the summer of 2012, a developer approached the Village with a concept for the redevelopment of the municipal campus and a portion of the Buffalo Grove Golf Course into a mixed use town center, including residential.The Village should continue to explore creating"downtown,""neighborhood center" or"main street"aspects throughout the Village, including mixed use development. Due to the context of each area,the Metra stations may be better suited for younger populations along with workforce housing while opportunities along Lake Cook Road maybe better for senior housing. Proposed units should respond to the community's projected housing needs in the Homes report, providing a mix of rental and owner housing for multiple ages and incomes. II. Explore opportunities to build a connected multi-use district around the Buffalo Grove Metra station a. Short term:As highlighted in the Village's 2007 Transit Station Area Study,walking access to the station is easiest from areas to the west,while more difficult from the south and east. Unincorporated areas to the south include everything from single-family homes to apartments. Buffalo Grove should create connections which link this area with both the train station and the industrial and commercial areas along Deerfield Parkway. b. Long term: Pursue the development and redevelopment of areas near the train station into mixed use developments that provide multi-family housing and retail options while preserving the employment base. III. Build relationships to reduce the impact of condominium foreclosures by: HOMES OUTLINE AND DRAFT RECOMMENDATIONS PAGE 4 a. Using the foreclosure data provided through Public Act 96-0856 to map and monitor the location and change of foreclosures within the Village; b. Creating a registration program for condominium and townhouse associations which collects information on who manages the association,who should be contacted and the number of rental units;and c. Combining the information from both of these efforts to: i. Monitor the number of foreclosures within individual buildings; ii. Use annual registration requirements to discuss data trends with associations and hear concerns and issues; iii. Develop benchmarks identifying when a property is considered "troubled" (number/percentage of foreclosures, number/percentage of rentals, number of different rental owners, utility shutdowns);and iv. Work with the NWSHC to develop intervention strategies for particularly "troubled" properties. IV. Rental Licensing a. The Village currently has no rental licensing program,though its stock of rental units may grow through condominium foreclosures.Therefore, Buffalo Grove should adopt a rental licensing program to ensure unit quality. Given the programs run by a number of other Collaborative members,the Village should build off the lessons of its neighbors. Such a program should include the licensing of single-family rental units. Landlord education should be required for all licensed units,with such a program created and operated in partnership with other Collaborative members.The Village should ensure that its rental license program collects information on ownership, management, inspection status and unit type for all rental units so that data can be combined and analyzed on a regional scale. V. Maintaining Housing Supply a. Recognizing that many local units affordable to households earning less than $50,000 could be lost,the community should locally identify the most threatened units and work with the NWSHC to preserve this housing stock or identify opportunities for replacement stock to be provided within the Village. VI. Sustainability and Affordability a. Working with the NWSHC, identify funding sources for energy efficiency projects for both single-family and multi-family structures.Once funding is identified, Buffalo Grove should develop programs which focus on cost-burdened households and in areas with high foreclosure rates. o 0 lk M r14 �20- @ o � U � Y p v U � p v U p - N L 61 m L � i� u Q c 'in O millilliHillillu z = 0 v V •L)-0 aj (1) O Ln _ O IIIII IIIIII � (� � III �IIIIIIIIIIIIII������ O � � IIIIIIIIIU �' O �' bn bn fu O a m C 11100 AD III �w. 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Recommendation of Action Staff recommends approval. Overview Richard McMahon of Buchanan Energy requests amendment of the approved site plan to allow an expansion to the convenience store building. The Village Board approved Ordinance No. 2012-45 on September 10, 2012 amending the PUD to allow redevelopment of the site, including a special use for an automobile laundry. The proposed expansion would be an 11-foot extension of the east side of the convenience store. The attached letter (Exhibit C) from Walter Hainsfurther, project architect, indicates that the expansion will allow the installation of larger restrooms for customers. The approved plan allowed a building of 4,281 square feet; the proposed expansion would be 389 sq.ft. for a total area of 4,670 sq.ft. (The automobile laundry [2,135 sq.ft.] on the north side of the convenience store would not change in size.) The draft ordinance and exhibits amending the PUD are attached for the Village Board's consideration. Next Steps Village review of permits Prior Actions Approval of Ordinance No.2012-45 concerning the third amend of the PUD and a special use for an automobile laundry. Anticipated Future Board Actions Final acceptance of site improvements Attachments Ord_draft-Bucky's Express_PUD amend_10-9-2012.pdf Exh C_Letter dated October 8,2012-WalterHainsfurther.pdf Exh D_Site plan detail.pdf Exh E Layout Plan 10-5-2012.pdf Exh F,F-1 &F-2_Building elevations.pdf Trustee Liaison Staff Contact Trustee Terson Robert E Pfeil, Planning M.on.daY>............October ...1.5......> 2012. . .. ........................................................................................................Ord nances...and...Resol ut.ons..._...Ite.m........1..1.._A............................................................ 10/9/2012 ORDINANCE NO. 2012— AN ORDINANCE APPROVING THE FOURTH AMENDMENT OF THE PLANNED UNIT DEVELOPMENT(PUD) FOR THE BUCKY'S EXPRESS GAS STATION, CONVENIENCE STORE AND AUTOMOBILE LAUNDRY VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS PUD amendment concerning expansion of convenience store 1251 McHenry Road WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, the site (hereinafter referred to as the "Property") is legally described in Exhibit A attached hereto; and, WHEREAS, Buchanan Energy (N) LLC ("Owner") is the owner of the Property; and, WHEREAS, the Property is zoned in the B-3 Planned Business Center District, and is currently occupied by a gas station and convenience store; and, WHEREAS, the Village approved Ordinance No. 2010-45 approving the PUD amendment and special use for re-build of the site, including a gas station and convenience store, and a special use for an automobile laundry; and, WHEREAS, Owner is requesting modification of the floor plan and site plan to allow an expansion of 389 square feet on the east side of the convenience store, for a total floor area of 4,670 square feet; and, WHEREAS, said modification will require revision of Exhibit F (Layout plan/site plan) and Exhibits I, 1-1 and 1-2 (Building elevations) to Ordinance No. 2012-45; and, 2 WHEREAS, Owner has submitted the revised exhibits attached hereto and made a part hereof as follows: EXHIBITA Legal Description of Property EXHIBIT B Owner's Acceptance and Agreement concerning amendment of Planned Unit Development EXHIBIT C Letter dated October 8, 2012 by Walter Hainsfurther, Kurtz Associates Architects EXHIIBT D Site plan detail depicting building expansion (no date) EXHIBIT E Layout Plan (Sheet C4) dated as last revised October 5, 2012 by ARC Design Resources, Inc. EXHIBIT F, F-1 Building elevations, color (front, rear and side— no date) and F-2 WHEREAS, the President and Board of Trustees of the Village of Buffalo Grove have determined that the amendment the Planned Unit Development as set forth in the exhibits hereto will allow appropriate development of the Property and will be compatible with adjacent properties. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. This ordinance (the "Ordinance") is made pursuant to and in accordance with the Village's Zoning Ordinance and the Village's Home Rule powers. The preceding whereas clauses are hereby incorporated herein. Section 2. The Corporate Authorities hereby adopt a proper, valid and binding ordinance approving the Fourth Amendment of the Planned Unit Development for the Property, allowing expansion of the convenience store building pursuant to the exhibits hereto. Owner shall revise landscaping and engineering plans for the Property as directed by the Village if the Village determines that modifications are necessary to accommodate the proposed building expansion. Section 3. The conditions and requirements of Village Ordinance No. 2012-45 remain in full force effect except as modified by this Ordinance. Section 4. This Ordinance shall be in full force and effect upon the submittal of the executed Owner's Acceptance and Agreement, Exhibit B of this Ordinance. This Ordinance shall not be codified. 3 AYES: NAYS: ABSENT: PASSED: APPROVED: ATTEST: APPROVED: Village Clerk JEFFREY S. BRAIMAN, Village President This document was prepared by: Robert E. Pfeil,Village Planner Village of Buffalo Grove, IL Mail to: Village Clerk Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 4 EXHIBIT A— Legal description Bucky's Express 1251 McHenry Road, Buffalo Grove, IL Lot 1, Exxon-Mobil Subdivision, being a subdivision in the southeast quarter of Section 29, Township 43 North, Range 11 East of the Third Principal Meridian, in Lake County, Illinois. PIN: 15-29-301-198 5 EXHIBIT B Bucky's Express 1251 McHenry Road, Buffalo Grove, IL Owner's Acceptance and Agreement concerning approval of The Fourth Amendment to the Planned Unit Development Buchanan Energy (N) LLC does hereby accept and agree to abide by and be bound by each of the terms, conditions and limitations set forth in Ordinance No. 2012—_ duly passed and approved by the Village of Buffalo Grove, IL approving an amendment of the planned unit development ordinance to allow expansion of the proposed convenience store building. Buchanan Energy (N) LLC, By: Name (print): Title: October 8, 2012 Mr. Robert Pfeil mmmRTZ Village of Buffalo Grove ASSOCIATES, c� 5ORauppBoulevard �R :TE C,To Buffalo Grove, |L 60098 via email, Re: Buoky'e Buffalo Grove, |L |LRte83 and Arlington Heights Road Kurtz Project No. 11010 Dear Mr. Pfeil: On behalf of Buchanan Energy (N) LLC' the property owner for the referenced location, we hereby request to make a minor modification to the previously approved PUD. We would propose to lengthen the convenience store portion of the building by eleven (11) feet. The convenience e original approved building was 4'281 square feet. The proposed building will be4'O7O square feet' or an increase of 389 square feet (9 percent.) This will allow us to install larger, multi-stall reetroorne. This request is being made for the benefit of our customers, who have expressed a desire for this kind of amenity. No other aspects ofthe approved plans will change. | have included a revised site plan and elevations that indicate these modifications. Please contact rneifyou have questions. Sincerely, KURTZ ASSOCIATES ARCHITECTS VVa|tekHainefurther' FA|A ao�ua000 po nioxa,u McMahon, Buchanan sno,ov * a,1raodo/oz F- o*r rons "mv�'w rcusmn` wJH* n^auc^,'mamm"a rove,m,mn=/=uo"^m/�wm,mm^""^ys^"n"/"o rove-"m mend m=,wo=,,mmozmz.w pd I x � O CZ tiu r ti oP ojp 0 � o O • G�ry W � b is /, V a 41 m 0 too LU c lit 1 &i Va�O R h1 g o v a Q „ o E 1 logo In M � « s� can - o R gum! w TIM 1 a 11 1 5 x r §m �Qw noa y s AImHow SAW WUHNI HHP to logo NEW MR A O gRig WIN do �� � � ..m Ym d� 2 a!a zo � z a o z z H 0 0 ------- HIM M.©O,OOAO S o P N c� -J s m A1/J�() CO 611 Emu v o m 3e; aq v°Oa •- a • a' fl �. - ' I� 1 fl }19Z r 1 � r �'JVeJ]S UiWO f10 52 �t i� / v q " doh '.m�»,uu,,, ',, ;' a_, �S.:yb• rni/ii.t,./r nr,/ /�A% IfI / a / a (,Ho»ee) avoN S1H013H NOlONIINV 'N it p 0 ............................................................................................................ ------------------------------- ........... ............. M,Oo ...........- ............... ............. .......... .......... ............. ............................... .................... ............. .................................................................................. ................................................ III u 1 � r i� Ordinance No. 2012- : Reauthorizing the special use for a child day care home, 621 Harris Drive, R-9 11-B District .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview Iwona Rutkowski is requesting reauthorization of the special use concerning the child day care home at 621 Harris Drive. The special use was originally granted in 2005 and reauthorized most recently in 2010. Staff has reviewed the special use and conducted an inspection of the home. The Village's Deputy Building Commissioner/Health Officer prepared the attached memo with reports by Building &Zoning and Fire Department personnel. Property owners adjacent to the home were notified that the special use is being considered for reauthorization. The Village has not received any comments or complaints from adjacent residents. Staff recommends that the special use be reauthorized for another two-year period. A draft ordinance is attached for consideration by the Board. Next Steps Renewal of business license Prior Actions Approval of Ordinance No.2010-17 Anticipated Future Board Actions Consideration of future request for renewal of special use Attachments Location Map 621 Harris Dr.pdf Recommendation for Renewal of Special Use at 621 Harris Drive 10-3-2012.pdf Ord—draft-Reauthorization of child day care home-621 Harris Drive .pdf Trustee Liaison Staff Contact Trustee Terson Robert E Pfeil, Planning M.on.daY>............October ...1.5......> 2012. . .. ........................................................................................................Ord nances...and...Resol ut.ons...._...Ite.m........1..1.._B............................................................ 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INTEROFFICE MEMORANDUM TO: DANE BRAGG FROM: BRIAN SHEEHAN SUBJECT: SPECIAL USE RENEWAL FOR 621 HARRIS DRIVE DATE: OCTOBER 3, 2012 ........... Village staff has conducted an administrative review of the child day care home at 621 Harris Drive Buffalo Grove, IL 60089. The child care home currently has a Village of Buffalo Grove business license IfB12-472 valid through December 31, 2012 and a DCFS License 9444673-03 (copy attached) valid through March14, 2015. The most recent Village Fire Department *inspection was conducted on August 15, 2012 and found no violations present (copy attached). The Village Health Department conducted an inspection on August 15, 2012 and noted no violations observed (copy attached), The reports indicate that six (6) children were present as allowed by the current Special Use. The Police and Building Departments have indicated that they have no outstanding issues or concerns with this day care horn. During September, letters were in-ailed to all property owners within 250 feet of the subject property advising them that the special use to operate a child day care home was being reviewed for renewal of the special use. Anyone with concerns or comments was directed to contact the Village Health Officer. The Village has not received any calls or concerns regarding this day care borne to date. Based upon this review, staff supports arenewal of the Special Use Day Care Home located at 6211-lartis Drive Buffalo Grove. Brian Sheehan Deputy Building Commissioner/Health Officer Attachments C: Pfeil Michehl Tj Ui C-3 Ci Fl C-1 Cf) r, 41 In" U, Eli Terrence M.Vavra INSPECTION REPORT Fire Chief BUFFALO GROVE FIRE DEPARTMENT Fire Prevention Bureau 1051 Highland Grove Drive FIRE PREVENTION BUREAU 50 Raupp Blvd, Buffalo Grove,IL 60089 Buffalo Grove,IL 60089 Administration(847)537-0995 Fire Prevention(847)459-2550 Fax //1l I(847)537-7370 Fax (847)459-7944 L.Business ftr J d/,-r _ Phonejff�7 rp�pj-!0. t=7 ❑ Annual Fire/Re-Inspection Address /6 a (S Suite C] Temporary Occupancy/Final Inspector t ! File Number ❑ Sprinkler/Fire Pump/AlarmMood s /ry Time of Inspection 4$ 3o Date of Inspection S�I I f uL ❑ Complaint Other S/}t cra� �.t� ?4 C wu I The following is a report by an Inspector of the Buffalo Grove Fire Prevention Bureau. The Inspector has made afire safety inspection of the premises that you own and/or occupy. You are required bylaw to immediately correct the hazards indicated herein, This is required in order to comply with Local Codes and Ordinances. You may appeal this order within 10 days fi•om the date of inspection. Direct such appeal to the fire department by writing the office of Fire Prevention Bureau. A re-inspection will he made within days to verify corrections. ® INDICATES VIOLATION OUTSIDE 1. ❑Mark fire lanes,curbs and signs. 35. ❑Provide copy of annual faze hose/pump inspection/test. 2, 0 Address not provided or readable from the street, 36. ❑Provide additional sprinkler heads/repair sprinkler system. 3. ❑Sprinkler connection is blocked, FIRE ALARM SYSTEM 4, ❑Caps missing from fire department connection. 37, ❑Provide copy of annual fire alarm panel inspection/test. EXITWAYS 38. ❑Fire Alarm System not in working order. S. 0 Improper/broken EXIT door hardware, 39. D Provide additional signaling/initiating devices. 6. ❑EXIT signs must operate while premise is occupied. 40. ❑Provide supervised tamper protection for valves/knox box_ 7. 0 Repair/provide EM lighting or Exit sign(s)battery backup. 41. ❑Fire suppression/alarm system is required to be monitored by the S. ❑Exits/Access are obstructed. Buffalo Grove Fire Department Dispatch Center, 9. ❑Aisles are obstructed. 42. ❑Provide Site/Zone maps of Fire Alarm/Sprinkler systems. STORAGE 10. ❑Maintain 18"clearance below the sprinkler heads. HOOD AND DUCT SYSTEM 11, 0 Keep storage 24"from the ceiling. 43. Cl Exhaust fire suppression system is due for(semi'-annual). 12. ❑Combustibles stored too close to heat source, inspection/test and or provide copy of inspection report. 13. ❑Storage to be kept 30"from electrical equipment. 44. ❑Hood and duct system in need of tepairleteaning, ELECTRICAL GENERAL 14. ❑Electrical wiring or components need repair, 45. ❑Ceiling/walls in need of repair. 15. ❑Extension cords and multi-plug adapters are prohibited. 46, D Complete and return die occupancy directory to the Bureau office. 16. ❑Cover open junction boxes/open wire splices. 4T 0 Provide necessary keys for the occupancy. 17. ❑Open circuits in electrical panels shall be provided with covers. 48, ❑Improve house keeping/storage inside/outside the building. 18. ❑All circuits in electrical panels shall be legible/labeled. 49. ❑Label Electrical,Mechanical,Alarm,Sprinker,Etc,doors. 19, U provide breaker lockouts on Alarm,Exit,Emergency breakers. 50. ❑Post Occupancy Load Sign near front entrance. FIRE DOORS 51. ❑Eliminate Dangerous or Unsafe condition or operation, 20. ❑Closing devices need adjustment/repair, OTHER 21. ❑Provide copy of annual fire door inspection/test report. 22, 0 Remove improper hold-open devices. FIRE EXTINGUISHERS 23, ❑Extinguishers are blocked/inaccessible. 24. ❑Extinguishers are discharged/over due for Annual inspection. 25. 0 Extinguishers shall be mounted on the wall 3'-5'from floor. 26. ❑A class K fire extinguisher shall be provided in the kitchen. 27. 0 A minimum 4A-60BC extinguisher shall be provided, FLAMMABLE STORAGE 28. 0 Improper storage found.Provide approved flammable safety [J can/waste can storage cabinet. No Violations noted, At the time of this inspection,no apparent 29. ❑All compressed gas cylinders shall be chained to wall. violations were noted. You are commended for your concern in life and 30. ❑NO SMOKING signs shall be posted and enforced, are safety. SPRINKLER SYSTEM Recommended for Occupancy,need Bldg.Dept,approval. 31. []Provide copy of annual sprinkler inspection/hydro/trip test, ❑Not Recommend for ecupancy, Correct above items. 32. ❑Provide missing signs/escutcheon rings for the sprinkler system. 0 System Approv 33, 0 Provide missing sprinkler heads/wrench/cabinet. []System NoE Ap roe ,Co ect above Items. 34. ❑Sprinkler control valves are blocked, Received by VILLAGE OF BUFFALO GROVE Field Inspection Report 847-459-2530 Date— Company Name Permit # Address )44 Add:, 51 Type of Inspection Item Compliance s # Comment: Date Inspect' passed ❑ Failed ❑ Call for re-inspection $ fee due p ' to -inspection 4nector Date of Inspection Build Occupant ignature Inspector Date of Re-Inspection Builder/Occupant Signature 10/9/2012 ORDINANCE NO. 2012— AN ORDINANCE REAUTHORIZING THE SPECIAL USE FOR A CHILD DAY CARE HOME ZONED R-9 PLANNED UNIT DEVELOPMENT (PUD) VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS Iwona Rutkowski Little Stars Home Day Care 621 Harris Drive WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, the real property ("Property") hereinafter legally described is zoned R-9 Planned Unit Development, and is occupied by a single—family detached residence commonly known as 621 Harris Drive; and, WHEREAS, Iwona Rutkowski is the owner of the Property; and, WHEREAS, the Village approved Ordinance No. 2005-74 granting a special use to operate a child day care home at the Property, and said special use has been reauthorized as required by the Village Zoning Ordinance, the most recent approval being Ordinance No. 2010- 17; and, WHEREAS, Iwona Rutkowski ("Petitioner") has petitioned to the Village for reauthorization of the special use for another two—year period to continue operating the child cay care home at the Property; and, WHEREAS, the Village has reviewed the request for reauthorization of the special use pursuant to Section 17. 28.060.C. of the Village Zoning Ordinance, including notification of adjacent property owners and inspection of the Property; and, WHEREAS, Village staff reviewed pertinent information concerning the child day care home, and based on the petitioner's record of compliance with applicable regulations, staff has 2 filed a report to the Village Board recommending reauthorization of the special use for another two-year period; and, WHEREAS, the President and Board of Trustees after due and careful consideration have determined that based on the report and recommendation by Village staff, the child day care home on the Property is operating in compliance with applicable Village regulations and is not creating nuisances or other impacts on adjacent properties. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. This ordinance is made pursuant to and in accordance with the Village's Zoning Ordinance and the Village's Home Rule powers. The preceding whereas clauses are hereby made a part of this ordinance. Section 2. The Corporate Authorities hereby adopt a proper, valid and binding ordinance reauthorizing the special use for the child day care home for the following legally described property: Lot 74, The Commons of Buffalo Grove, Unit 2, being a subdivision of part of the east % of the northeast % of Section 33, Township 43 North, Range 11 East of the Third Principal Meridian, in Lake County, Illinois, commonly known as 621 Harris Drive, Buffalo Grove, Illinois. Section 3. The special use is subject to the following conditions: A. Compliance with the standards set forth in Section 17.12.141 and Section 17.28.060.B.6 of the Village Zoning Ordinance. B. The special use shall be in effect for a period of two (2) years from the date of this Ordinance. The Petitioner is required to apply to the Village for re-authorization of the special use pursuant to Section 17.28.060.0 of the Village Zoning Ordinance. C. The special use shall be automatically revoked if the Petitioner fails, for any reason, to have a valid license issued by the Illinois Department of Children and Family Services (DCFS). D. The Petitioner shall continue to renew her Village business license in compliance with Village standards and procedures. 3 E. The special use does not authorize any use in violation of any covenants running with the Property. F. No person who has been convicted of a felony or misdemeanor involving violence against a person shall be permitted to reside in the day care home at any time, on a temporary or permanent basis, or otherwise be allowed to be present in the day care home at any time when children are present. The petitioner must agree to permit the Village of Buffalo Grove to conduct, or cause to be conducted, a criminal background check of every person residing in the day care home. G. Petitioner shall maintain the Property in full compliance with Village property maintenance standards at all times, as determined by the Village in its sole discretion. H. This special use is granted to Iwona Rutkowski as an individual. Said special use does not run with the Property and is not granted to any business entity. Said special use is not transferable to another person or entity, and may not be used by any other person or entity. Section 4. This Ordinance shall be in full force and effect on and after its passage and approval, subject to the Petitioner's execution of the Acceptance and Agreement attached hereto as Exhibit A, incorporated herein and made a part hereof, and the filing of said executed Acceptance and Agreement form with the Village. This Ordinance shall not be codified. AYES: NAYS: ABSENT: PASSED: APPROVED: ATTEST: APPROVED: Village Clerk Jeffrey S. Braiman, Village President 4 EXHIBIT A Petitioner acceptance and agreement concerning the special use for the child day care home at 621 Harris Drive, zoned R-9 Planned Unit Development Iwona Rutkowski does hereby accept and agree to abide by and be bound by each of the terms, conditions and limitations set forth in Ordinance No. 2012—_ duly passed and approved by the Village of Buffalo Grove, Illinois reauthorizing the special use for the child day care home at 621 Harris Drive. The undersigned acknowledges that she has read and understands all of the terms and provisions of said Buffalo Grove Ordinance No. 2012—_, and does hereby acknowledge and consent to each and all of the provisions, restrictions, and conditions of said Ordinance. Iwona Rutkowski 621 Harris Drive Buffalo Grove, IL 60089 SUBSCRIBED AND SWORN TO BEFORE ME THIS_ DAY OF , 2012 Notary Public Ordinance No. 2012- : Reauthorizing the special use for a child day care home, 47 Chestnut Terrace, R-4 11-C District .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview Padma Jalasutram is requesting reauthorization of the special use concerning the child day care home at 47 Chestnut Terrace. The special use was granted in 2010. Staff has reviewed the special use and conducted an inspection of the home. The Village's Deputy Building Commissioner/Health Officer prepared the attached memo with reports by Building &Zoning and Fire Department personnel. Property owners adjacent to the home were notified that the special use is being considered for reauthorization. The Village has not received any comments or complaints from adjacent residents. Staff recommends that the special use be reauthorized for another two-year period. A draft ordinance is attached for consideration by the Board. Next Steps Renewal of business license Prior Actions Approval of Ordinance No.2010-18 Anticipated Future Board Actions Consideration of future request for renewal of special use Attachments Location Map 47 Chestnut Terr_10-9-2012.pdf Recommendation for Renewal of Special Use at 47 Chestnut Terrace_10-4-2012.PDF Ord—draft-Reauthorization of child day care home-47 Chestnut Terrace.pdf Trustee Liaison Staff Contact Trustee Terson Robert E Pfeil, Planning M.on.daY>............October ...1.5......> 2012. . .. ........................................................................................................Ordinances ...and ...Resolutions ..._...Item ........1..1..C............................................................ Location Map : 47 Chestnut Terrace H0NIN Q Zoning r 40 4 l60 320 �JIW� Day `Dare Home 80 80 24a Map prepared by the Division of Planning Services, 10/9/2012 10-203 191-193 34— 26— 2 2 2 9—2 3 5 mumuuuuuuuuuuuuuuuuuuuuuuuuuuu i uuumuuuuuuuuuuuuuuuuuuuuuuuumuuuuuum uumumuuuumuuuuuuuum 40 32 g 4 4 3 9 29 3 9 3541 31 Arboretum 3 0 f11,11111111111111111111111111uumuuuum 28 uuuuuuu0 11 3 0 U I'S iuuuuuuuuiu°uiuuuuuuu 19-2 5 iiiiiii 21IIIIIIIIIIIIII uuuuuuuuuuu�mu� 5 2 18 8 6 7 6 36 38 610 �������������������� ������������� w v 40 16 10 4 w w w N , O 50 Y T E 4 uuu�uu�ium�� � ry w c� co � �8 � � O���Y�� 53 ��8 4 6 4 4 4 2 14 12 2 2 233� 9 5 7 41 4R D A (u w ' C 6.... �� �11:" Y 3 51 O O O 3 4m�llll llll�i� 4 5 O v 6 5 6 9 °" 4 4 2 S l t 3 4 3 2 Y �� O iiiiiiiiiiiiiiiiiiiiiiil�lillillilliililil 11111111111 w w 71 4 0 3 8 3 6 � ����� 1 4 30 2254 �3 O 7 5 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuu C T R wO 0 w o 77 uuuuuuu° AR DD 2250 22 52 39 81 50 41 .. 35 33 22 4 , 3 7 78 ° N 8 3 5 2 43 31 2202 111111111111��������ju11111 1111111111111111111 ' 90 u .'' 20111111111160 uuuuuuuuu160 154 54 45 2192 7.194 13 82 87 29 LAN D 162 152 84 89 56 47 2190 2196 IIII 2201 B RAR DYW\N /2199 2201 2203 O iiiiiiiiii ilillilIIIII JIIIIIIIIIIIIIIIIIIII1111111111IllI��������������I IIIIIIIIIIIIIIIJIIIIIIIIII II11111111111111111111 111����������������������������1111111111111 'll11111111111�����������������IIIIIIIIIIIIIIJ111111111111111111111111111111111111111 111111������������111111'll11111111111111 2 2 g 2288 2286 2195 2284 O 07 E ENVAEE uuuuuuuuuuuuu�uuuuuuuuuuuuuuiu�ouuuuuuu uuuuuuuuuuuuui�uuuu ui uuuuuui 000uuuuuuuuuuuuuuouuuuuui uuuuuuuuuiouuui Oouuuuuui u O O O O O O 0 O O O O O O 2070 2071 2044 2045 2276 G rr INTEROFFICE MEMORANDUM TO: DANE BRAGG FROM: BRIAN SHEEHAN SUBJECT: SPECIAL USE RENEWAL REQUEST FOR 47 CHESTNUT TERRACE. DATE: OCTOBER 3, 2012 Village staff has conducted an administrative review of the child day care home at 47 Chestnut Terrace Buffalo Grove, IL 60089. The child care home currently has a Village of Buffalo Grove business license #B12-456 valid through December 31, 2012 and a DCFS License #494811-01 (copy attached) valid through February 8, 2013. A Village Fire Department inspection was conducted on August 15, 2012 and found no violations present (copy attached). The Village Health Department conducted an inspection on September 12, 2012, 2011 and noted no violations observed (copy attached). The reports indicate that one (1) child was present at the time of the inspection. The Police and Building Departments have indicated that they have no outstanding issues or concerns with this day care home. The Village mailed letters to all property owners within 250 feet of the subject property advising thetas that the special use to operate a child day care home was being reviewed for renewal of the special use. Anyone with concerns or comments was directed to contact the Village. The Village has not received any contact concerning this day care home to date. Based upon this review, staff supports renewal of the Special Use Day Care Home located at 457 Raphael Avenue Buffalo Grove, Brian Sheehan Deputy Building Commissioner/Health Officer Attachments C: Pfeil Michehl . \ Q � ® U / 5 ' k p _ � q � � \ \ E + 2Q \ � $ In CL 0 e $ . . z_ - § ® \ . \ ` } § \ £ \ CL O} \ §. p « U. , I & @ < \ D m e $ - c < LL CL z . 0 J . . f . ./ u LU ® b 'r \ / ƒ < ^ ƒ / 0 = m 3 2 9 Q Q LL oa u mE < § \Ga 7 = 9 ! § \ \ aeq ° / \n ƒ / 7 / \ / a / , \ < E cm < \ 27 \ % ; z@ DIAN -ND IIV H NI oRRs-rr#-ztn of;Il n mzZgKZ3a VILLAGE OF BUFFALO GROVE Field Inspection Report 847-459-2530 Date Company Name �� Permit# Address Type of Inspection Item Compliance # Comment; 4 Date Insp Lion: ❑ Passed ❑ Failed ❑ Call for re-inspection $ fee due prior to re-inspection nspe r Da Ye of nspection BuildeOOccupant Signature Inspector Date of Re-Inspection Builder/Occupant Signature Terrence M.Vavra INSPECTION REPORT Fire Chief BUFFALO GROVE FIDE DEPARTMENT Fire Prevention Bureau 1051 Highland Grove Drive FIRE PREVENTION BUREAU 50 Raupp Blvd. Buffalo Grove,IL 60089 Buffalo Grove,IL 60089 Administration(847)537-0995 Fire Prevention(847)459-2550 Fax (847)537-7370 dS(1°1�1 /� Fax (847)459-7944 Business Pa 1ew Ca te Phony A9 :NJ 3q�o„ ❑ Annual Fire/RcAnspection Address -i $ Suite ❑ Temporary Occupancy/Final Inspector___ ,� t(�1!° File Number I ❑ Sprinkler/Fire Pump/A[arm/Hood Time of Inspections 1p t' Date of Inspection I,j�1 p� ❑ Complaint Other /a/(/f,e /'e4 PW,4 The following is a report by an Inspector of the Buffalo Grove Fire Prevention Bureau. The Inspector has made a f€re safety inspection of the premises that you own and/or occupy. You are required by law to immediately correct the hazards indicated herein. This is required in order to comply with Local Codes and Ordinances. You may appeal this order within 10 days from the date of inspection. Direct such appeal to the fire department by writing the office of Fire Prevention Bureau, A re-inspection will be made within days to verify corrections. MI INDICATES VIOLATION OUTSIDE 1, C]Mark fire lanes,curbs and signs. 35. ❑Provide copy of annual fire hose/pump inspection/test, 2, ❑Address not provided or readable from the street. 36. ❑Provide additional sprinkler heads/rcpair sprinkler system. 3. ❑Sprinkler connection is blocked. FIRE ALARM SYSTEM 4. 0 Caps missing from fire department connection, 37. ❑Provide copy of annual fire alarm panel inspection/test. EXITWAYS 38. ❑Fire Alarm System not in working order. 5. ❑Improper/brokm EXIT door hardware. 39. ❑Provide additional signaling/initiating devices. 6. ❑EXIT signs must operate while premise is occupied, 40, ❑Provide supervised tamper protection for valves/knox box. 7. ❑Repair/provide F.M lighting or Exit sign(s)battery backup. 41. ❑Eire suppression/alarm system is required to be monitored by the 8. ❑Exits/Access are obstructed. Buffalo Grove Fire Department Dispatch Center, 9, ❑Aisles are obstructed, 42. Cl Provide Site/Zone maps of Fire Alarm/Sprinkler systems. STORAGE 10. ❑Maintain 18"clearance below the sprinkler heads. HOOD AND DUCT SYSTEM 11. ❑Keep storage 24"from the ceiling. 43. ❑Exhaust fire suppression system is due for(semi-annual) 12. ❑Combustibles stored too close to heat source, inspection/test and or provide copy of inspection report. 13. ❑Storage to be kept 30"from electrical equipment. 44, ❑Hood and duct system imneed of repo We]can ing, ELECTRICAL GENERAL 14, ❑Electrical wiring or components need repair. 45. ❑Ceiling/walls in need of repair, 15. ❑Extension cords and multi-plug adapters are prohibited. 46, ❑Complete and return the occupancy directory to the Bureau office, 16. ❑Cover open junction boxes/open wire splices, 4T ❑Provide necessary keys for the occupancy, 17. O Open circuits in electrical panels shall be provided with covers, 48. ❑Improve house keeping/storage inside/outside the building. 18, ❑All circuits in electrical panels shall be legible/labeled. 49. ❑Label Electrical,Mechanical,Alarm,Sprinkler,Etc,doors. 19. ❑Provide breaker lockouts on Alarm,Exit,Emergency breakers. 50. ❑Post Occupancy Load Sign near front entrance, FIRE DOORS 51. ❑Eliminate Dangerous or Unsafe condition or operation, 20. ❑Closing devices need adjustment/repair. OTHER 21, 0 Provide copy of annual fire door inspection/test report. 22. ❑Remove improper hold-open devices. FIRE EXTINGUISHERS 23. ❑Extinguishers are blocked/inaccessible. - 24. ❑Extinguishers are discharged/over due for annual inspection, 25. ❑Extinguishers shall be mounted on the wall 3'-5'from floor. 26. ❑A class K fire extinguisher shall be provided in the kitchen. 27, ❑A minimum 4A-60BC extinguisher shall be provided. FLAMMABLE STORAGE 28. ❑Improper storage found,Provide approved flammable safety ❑Na Violations noted. At the time of this inspection,no a can/waste can/storage cabinet. p pparent 29. ❑All compressed gas cylinders shall be chained to wall. violations were noted. You are commended for your concern in life and 30. El NO SMOKING signs shall be posted and enforced, fire safety. SPRINKLER SYSTEM ecommended for Occupancy,need;Bldg.Dept.approval. 31. ❑Provide copy of annual sprinkler inspection/hydro/trip test. ❑Nat Recommended for Occupancy, correct above items. 32. ❑Provide missing signs/escutcheon rings for the sprinkler system. ❑System Approved, 33. ❑Provide missing sprinkler heads/wrench/cabinet. ❑System Not Approved,correct above items. 34. ❑Sprinkler control valves are blocked. r Received by 10/9/2012 ORDINANCE NO. 2012— AN ORDINANCE REAUTHORIZING THE SPECIAL USE FOR A CHILD DAY CARE HOME ZONED R-4 VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS Padma Jalasutram Child Day Care Home 47 Chestnut Terrace WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, the real property ("Property") hereinafter legally described is zoned R-4, and is occupied by a single—family detached residence commonly known as 47 Chestnut Terrace; and, WHEREAS, Padma and Murali Jalasutram are the owners of the Property; and, WHEREAS, the Village approved Ordinance No. 2010-18 granting a special use to operate a child day care home at the Property; and, WHEREAS, Padma Jalasutram ("Petitioner") has petitioned to the Village for reauthorization of the special use for another two—year period to continue operating the child cay care home at the Property; and, WHEREAS, the Village has reviewed the request for reauthorization of the special use pursuant to Section 17. 28.060.C. of the Village Zoning Ordinance, including notification of adjacent property owners and inspection of the Property; and, WHEREAS, Village staff reviewed pertinent information concerning the child day care home, and based on the petitioner's record of compliance with applicable regulations, staff has filed a report to the Village Board recommending reauthorization of the special use for another two-year period; and, 2 WHEREAS, the President and Board of Trustees after due and careful consideration have determined that based on the report and recommendation by Village staff, the child day care home on the Property is operating in compliance with applicable Village regulations and is not creating nuisances or other impacts on adjacent properties. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. This ordinance is made pursuant to and in accordance with the Village's Zoning Ordinance and the Village's Home Rule powers. The preceding whereas clauses are hereby made a part of this ordinance. Section 2. The Corporate Authorities hereby adopt a proper, valid and binding ordinance reauthorizing the special use for the child day care home for the following legally described property: Lot 172 in the Woodlands at Fiore Unit 1, being a subdivision of part of the northwest quarter of Section 21, Township 43 North, Range 11 East of the Third Principal Meridian, according to the plat thereof recorded July 27, 1987 as Document Number 2594330, in the Village of Buffalo Grove, Lake County, Illinois. Section 3. The special use is subject to the following conditions: A. Compliance with the standards set forth in Section 17.12.141 and Section 17.28.060.B.6 of the Village Zoning Ordinance. B. The special use shall be in effect for a period of two (2) years from the date of this Ordinance. The Petitioner is required to apply to the Village for re-authorization of the special use pursuant to Section 17.28.060.0 of the Village Zoning Ordinance. C. The special use shall be automatically revoked if the Petitioner fails, for any reason, to have a valid license issued by the Illinois Department of Children and Family Services (DCFS). D. The Petitioner shall continue to renew her Village business license in compliance with Village standards and procedures. E. The special use does not authorize any use in violation of any covenants running with the Property. 3 F. No person who has been convicted of a felony or misdemeanor involving violence against a person shall be permitted to reside in the day care home at any time, on a temporary or permanent basis, or otherwise be allowed to be present in the day care home at any time when children are present. The petitioner must agree to permit the Village of Buffalo Grove to conduct, or cause to be conducted, a criminal background check of every person residing in the day care home. G. Petitioner shall maintain the Property in full compliance with Village property maintenance standards at all times, as determined by the Village in its sole discretion. H. This special use is granted to Padma Jalasutram as an individual. Said special use does not run with the Property and is not granted to any business entity. Said special use is not transferable to another person or entity, and may not be used by any other person or entity. Section 4. This Ordinance shall be in full force and effect on and after its passage and approval, subject to the Petitioner's execution of the Acceptance and Agreement attached hereto as Exhibit A, incorporated herein and made a part hereof, and the filing of said executed Acceptance and Agreement form with the Village. This Ordinance shall not be codified. AYES: NAYS: ABSENT: PASSED: APPROVED: ATTEST: APPROVED: Village Clerk Jeffrey S. Braiman, Village President 4 EXHIBIT A Petitioner acceptance and agreement concerning the special use for the child day care home at 47 Chestnut Terrace, zoned R-4 Padma Jalasutram does hereby accept and agree to abide by and be bound by each of the terms, conditions and limitations set forth in Ordinance No. 2012—_ duly passed and approved by the Village of Buffalo Grove, Illinois reauthorizing the special use for the child day care home at 47 Chestnut Terrace. The undersigned acknowledges that she has read and understands all of the terms and provisions of said Buffalo Grove Ordinance No. 2012—_, and does hereby acknowledge and consent to each and all of the provisions, restrictions, and conditions of said Ordinance. Padma Jalasutram 47 Chestnut Terrace Buffa to G rove, I L 60089 SUBSCRIBED AND SWORN TO BEFORE ME THIS_ DAY OF , 2012 Notary Public Ordinance No. 2012- : Reauthorizing the special use for a child day care home, 457 Raphael Avenue, R-5 11-D District .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview Elena Lewis is requesting reauthorization of the special use concerning the child day care home at 457 Raphael Avenue. The special use was granted by Ordinance No. 2009-64. Staff has reviewed the special use and conducted an inspection of the home. The Village's Deputy Building Commissioner/Health Officer prepared the attached memo with reports by Building &Zoning and Fire Department personnel. Property owners adjacent to the home were notified that the special use is being considered for reauthorization. The Village received one comment from a resident separated by two lots from the site concerning vehicular traffic generated by the use. The Police Department monitored traffic in the area and did not observe issues relating to the day care home. Staff recommends that the special use be reauthorized for another two-year period. A draft ordinance is attached for consideration by the Board. Next Steps Renewal of business license Prior Actions Approval of Ordinance No.2009-64 Anticipated Future Board Actions Consideration of future request for renewal of special use Attachments Location Map 457 Raphael Ave.pdf Recommendation for Renewal of Special Use at 457 Raphael Avenue_10-10-2012.pdf Ord—draft-Reauthorization of child day care home-457 Raphael Avenue.pdf Trustee Liaison Staff Contact Trustee Terson Robert E Pfeil,Planning M.on.daY>............October ...1.5......> 2012. . .. ........................................................................................................Ordinances ...and ...Resolutions ..._...Item ........1..1..D............................................................ Location Map : 457 Raphael Ave H(DNh Q 40 0 160 320 Zoning so so 240 Site Map prepared by the Division of Planning Services, 7/7/2009 2068 20683 2068 2 675 20698 20684 2 7 6 2 0 5 uuu uuu uuuuu�uuuuuuu 6 7 7 tui Q / 20664 206 3 206 CY41 0 20667 20668 206 _ !n U 0 o D `J n Q 7 5 0 206 3 20 46 0647 U 15788 uiu4ouuuuuuuuuuuuuuuuu uuuuuuuuuui uuuui uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu D 470 471 472 w m o �o CO 0 0 0 462 469 470 > 469 5 5 5 u587 466 467 462 467 2 75 2 78 464 465 466 465 2057 Site 20 553 2056 w 462 55 -44 20 6� „b.... 20554 205 4 C_) 2055� 460 6:,;1 6 20541 0542 z 20 1 452 Iw 5 ��' � 459 z 0530 20 29 20540 � 0525 456 z 457 452 Q 20 8 0517 0518 � 2051/ 454 Q 455 456 20506 20 9 158 1 88 452 453 454 U uuu�VVV����������VVVVlVVVVVVVVVVVVVVVVVVVVVVVVVVVli VVVVVVVVVVVVVVVVliVVVVVVVVVVVVVVVVVllVVVVV VVVVVVVVVVVVVV11°°1°VVV111111 4 51 4 5 2 451 PA U N E AVE. 4 4 9 445 421/431 400 710 730 755 430 720 HASTINGS LN. rk 7 21- 7 0 727 733 741 321 3 �...yl - 110 34 3 3 ����� ����� 11 30 330 330 26 24 300- z 22 320 X 700 720 30 w 20 ! 1 INTEROFFICE MEMORA ND UM TO: DANE BRAGG FROM: BRIAN SHEEHAN SUBJECT: SPECIAL USE RENEWAL REQUEST FOR 457 RAPHAEL AVENUE. DATE: OCTOBER 3,2012 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Village staff has conducted an administrative review of the child day care home at 457 Raphael Avenue Buffalo Grove,IL 60089. The child care home currently has a Village of Buffalo Grove business license #B12-180 valid through December 31, 2012 and a DCFS License #345536-05 (copy attached) valid through January 12, 2015. A Village Fire Department inspection was conducted on August 15, 2012 and found no violations present (copy attached). The Village Health Department conducted an inspection on September 12,2012 and noted no violations observed (copy attached). The reports indicate that eight (8) children were present at the time of the inspection. The Police and Building Departments have indicated that they have no outstanding issues or concerns with this day care home. The Village mailed letters to all property owners within 250 feet of the subject property advising them that the special use to operate a child day care home was being reviewed for renewal of the special use. Anyone with concerns or comments was directed to contact the Village. The Village has received one (1) email and one (1) fax concerning this day care home to date (copies attached). Both of these concerns appear to have come from the same person and relate to increased traffic in the area. The Police Department conducted a review of the area and found no concerns related to traffic control issues. Based upon this review, staff supports approval of the Special Use Day Care Home located at 457 Raphael Avenue Buffalo Grove. Brian Sheehan Deputy Building Commissioner/Health Officer Attachments C: Pfeil NEchehl N $ \ � rij 000 o 0 LL- fl) \ / \ < X CL —j W 0 Q- 0 U-I iF J eL L'C e4' A 'Z4' Ul CL -4. 1-4 Lj W ull s / @ \ \ / �} . cr VILLAGE OF BUFFALO GROVE Field Inspection Report 847-459-2530 Date Company Name__�, �,c�z`�. Permit# Address Type of Inspection Item Compliance # Comment: Date Inspection: ❑ Passed ❑ Failed ❑ Call for re-inspection $ fee due ri tlto re-inspection In p r Da e of Inspection utlder/Occupant Signature Inspector Date of Re-inspection Builder/Occupant Signature Terrence M.Vavra INSPECTION REPORT Fire Chief BUFFALO GROVE FIRE DEPARTMENT Fire Prevention Bureau 1051 Highland Grove Drive FIRE PREVENTION BUREAU 50 Raupp Blvd. Buffalo Grove,1L 60089 Buffalo Grove, IL 60089 Administration(847)537-0995 Fire Prevention(847)459-2550 Fax (847)537-7370 Fax (847)459-7944 Business le4et rf Phone (0 V-7)209 0,2 70 ❑ Annual Fire/Re-Inspection Addres,___i(_5__7 Lef Suite ❑ Temporary Occupancy/Final Inspector . ✓r1IC r File Number ❑ Sprinkler/Rre Pump/Alarnt/Hood Time oflnspection O3V ^l0 V,5 Date of Inspection � ❑ Complaint X Other o f 60 f ✓re. rC4 PWA The following is a report by an Inspector of the Buffalo Grove Fire Prevention Bureau. The Inspector has made a fire safety inspection of the premises that YOU own and/or occupy. You are required by law to immediately correct the hazards indicated herein. This is required in order to comply with Local Codes and Ordinances. You may appeal this order within 10 days from the date of inspection. Direct such appeal to the fire department by writing the office of Fire Prevention Bureau. A re-inspection will be made within days to verify corrections. El INDICATES VIOLATION OUTSIDE 1. ❑Mark fire lanes,curbs and signs, 35. El Provide copy of annual fire hose/pump inspection/test, 2. 0 Address not provided or readable from the street, 36, ❑Provide additional sprinkler heads/repair sprinkler system. 3. ❑Sprinkler connection is blocked. FIRE ALARM SYSTEM 4. ❑Caps missing from fire department connection. 37. ❑Provide copy of annual fire alarm panel inspection/test. EXITWAYS 38. ❑Fire Alarm System not in working order. 5. ❑Improper/broken EXIT door hardware. 39, ❑Provide additional signaling/initiating devices. 6. ❑EXIT signs must operate while premise is occupied. 40, ❑Provide supervised tamper protection for valves/knpx box. 7. ❑Repair/provide EM lighting or Exit sign(s)battery backup. 41, ❑Fire suppression/alarm system is required to be monitored by the 8. ❑Exits/Access are obstructed. Buffalo Grove Fire Department Dispatch Center. 9. ❑Aisles are obstructed, 42. ❑Provide Site/Zone maps of Fire Alarm/Sprinkler systems. STORAGE 10. ❑Maintain 18"clearance below the sprinkler heads. HOOD AND DUCT SYSTEM 11. ❑Keep storage 24"fi-om the ceiling. 43, ❑Exhaust fire suppression system is due for(semi-annual) 12. ❑Combustibles stored too close to heat source. inspection/test and or provide copy of inspection report. 13. ❑Storage to be kept 30"from electrical equipment. 44. 0 Hood and duct system in need ofrepair/cleaning. ELECTRICAL GENERAL 14. ❑Electrical wiring or components need repair, 45. ❑Ceiling/walls in need of repair, 15. ❑Extension cords and mulfi-plug adapters are prohibited. 46. ❑Complete and return the occupancy directory to the Bureau office, 16, ❑Cover open junction boxes/open wire splices. 47. ❑Provide necessary keys for the occupancy. 17. ❑Open circuits in electrical panels shall be provided with covers. 48. ❑Improve house keeping/storage inside/outside the building. 18, ❑All circuits in electrical panels shall be.legible/labeled. 49. ❑Label Electrical,Mechanical,Alarm,Sprinkler,Etc,doors. 19. ❑Provide breaker lockouts on Alarm,Exit,Emergency breakers, 50, ❑Post Occupancy Load Sign near front entrance. FIRE DOORS 51. Cl Eliminate Dangerous or Unsafe condition or operation. 20. ❑Closing devices need adjustment/repair, OTHER 21. ❑Provide copy of annual fire door inspection/test report. 22. 0 Remove improper hold-open devices. FIRE EXTINGUISHERS 23. ❑Extinguishers are blocked/inaccessible. 24, ❑Extinguishers are discharged/over due for annual inspection. 25, ❑Extinguishers shall be mounted on the wall 3'-5'from floor. 26. ❑A class K fire extinguisher shall be provided in the kitchen. 27. ❑A minimum 4A-60BC extinguisher shall be provided. FLAMMABLE STORAGE -- 28, ❑Improper storage found.Provide approved flammable safety can/waste can/storage cabinet. ❑No Violations noted, At the time of this inspection,no apparent 29, ❑All compressed gas cylinders shall be chained to wall. violations were opted. You are commended for your concern in life and fire safety. 30. ❑NO SMOKING signs shall be posted and enforced. SPRINKLER SYSTEMReeomtttettded for Occupancy,need Bldg.Dept.approval. 31. ❑Provide copy of annual sprinkler hnspection/hydro/trip test. L Not Recommended for Occupancy, correct above items. 32. ❑Provide missing signs/escutcheon rings for the sprinkler system. 0 System Approved. 33, ❑Provide missing sprinkler heads/wrench/cabinet. CI System Not Approved,c eC bD items. 34. D Sprinkler control valves are blocked. Received by A �3 o b Ffe_'l Z, g4Zj Kea be d_0 not �uc3p_ *Laa PO&JeM-S p � Al `n 4�� _tkrrLep�l 4-0 of ` t viP— -no t NOTIC , 0 uh REVIEW OF CHILD DAY111CARE HOMEIPW � -....45 ems= Operated by Elem' Lewis t . Please be advised that' Elena Lewis has requested re—authorization# for the special use granted by the Village. s Ms. Lewis is authorized:.by the Village to provide re for a maximum of eight (8) children (at one time) at her home. The Village of Buffalo ;Grove is reviewing ,Ms. Lgwis`s request, The Village is interested in' receiving comments frgm persons residing near the home-regardirg any issues or concerns.; _-_tf you. have -comments.nor-questions-conceming.o ation-of.the chikW. - - day care home, please Pontact Bob Pfeil, Village F�-lanner, at 847459` 2525. Comments may also be e-mailed to Mr. Pf at rpfeil a@vbg.org JOL Prepared by: Village of Buffalo Grove, Division of PlanninLServices, 9/1212012 EL I- t, ;o I 'C1 51P4 I arvacuuu i.iuoi ! r r it rlac 457 Raphael Child day care home - comment from neighbor at 451 Raphael . Robert E Pfeil to: Brian P Sheehan 09/17/2012 12:45 PM Cc: Peggy E Starczowski Brian, Please review the email from Somanath Dev, 451 Raphael Ave. Also, the attached fax was received on Sept. 14, but the sender is not identified. Please let me know if we should ask the Police Department for comment concerning traffic issues. Thanks, Bob Pfeil, Village Planner Village of Buffalo Grove, IL 847-459-5539 �V Day care_457 Raphael_Somanath Dev-451 Raphael comment received Sept 14,2012.pdf -----Forwarded by Robert E Pfeil/VOBG on 09/17/2012 12:38 PM---From: Somanath Dev<rangun1a1@yahoo.com> To: "rpfeil@vbg.org"<rpfeil@vbg.org>, Date: 09/16/2012 12:22 PM Subject: Please do not authorize Elena Lewis to open Day care in Residential area CONFIDENTIAL PLEASE Dear Bob ! Good Afternoon ! Every day morning, a few cars stop by Elena Lewis house . Since the parents are in a hurry in the morning, they do not pay attention residential cars . They were about to hit my car several times . Even the same situation happens with my neighbor . So please do not authorize to Elena at all officially . Still she is doing baby sitting a few children . I saw that she walks with the children . Even without your permission, she is doing everyday . Please do not do officially . We do not want accident in our lane early in the morning . Thanks a lot in advance 10/9/2012 ORDINANCE NO. 2012— AN ORDINANCE REAUTHORIZING THE SPECIAL USE FOR A CHILD DAY CARE HOME ZONED R-5 VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS Elena Lewis Home of Learning and Fun 457 Raphael Avenue WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, the real property ("Property") hereinafter legally described is zoned R-4, and is occupied by a single—family detached residence commonly known as 457 Raphael Avenue; and, WHEREAS, Vytautas Bickus and Lilita Bickuviene-Foster are the owners of the Property; and, WHEREAS, the Village approved Ordinance No. 2009-64 granting a special use to operate a child day care home at the Property; and, WHEREAS, Elena Lewis ("Petitioner") has petitioned to the Village for reauthorization of the special use for another two—year period to continue operating the child cay care home at the Property; and, WHEREAS, the Village has reviewed the request for reauthorization of the special use pursuant to Section 17. 28.060.C. of the Village Zoning Ordinance, including notification of adjacent property owners and inspection of the Property; and, WHEREAS, Village staff reviewed pertinent information concerning the child day care home, and based on the petitioner's record of compliance with applicable regulations, staff has filed a report to the Village Board recommending reauthorization of the special use for another two-year period; and, 2 WHEREAS, the President and Board of Trustees after due and careful consideration have determined that based on the report and recommendation by Village staff, the child day care home on the Property is operating in compliance with applicable Village regulations and is not creating nuisances or other impacts on adjacent properties. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. This ordinance is made pursuant to and in accordance with the Village's Zoning Ordinance and the Village's Home Rule powers. The preceding whereas clauses are hereby made a part of this ordinance. Section 2. The Corporate Authorities hereby adopt a proper, valid and binding ordinance reauthorizing the special use for the child day care home for the following legally described property: Lot 31 in Candlewood Creek Subdivision, being a subdivision in the southeast quarter of the northwest quarter of Section 34, Township 43 North, Range 11 East of the Third Principal Meridian, in the Village of Buffalo Grove, Lake County, Illinois. Section 3. The special use is subject to the following conditions: A. Compliance with the standards set forth in Section 17.12.141 and Section 17.28.060.B.6 of the Village Zoning Ordinance. B. The special use shall be in effect for a period of two (2) years from the date of this Ordinance. The Petitioner is required to apply to the Village for re-authorization of the special use pursuant to Section 17.28.060.0 of the Village Zoning Ordinance. C. The special use shall be automatically revoked if the Petitioner fails, for any reason, to have a valid license issued by the Illinois Department of Children and Family Services (DCFS). D. The Petitioner shall continue to renew her Village business license in compliance with Village standards and procedures. E. The special use does not authorize any use in violation of any covenants running with the Property. 3 F. No person who has been convicted of a felony or misdemeanor involving violence against a person shall be permitted to reside in the day care home at any time, on a temporary or permanent basis, or otherwise be allowed to be present in the day care home at any time when children are present. The petitioner must agree to permit the Village of Buffalo Grove to conduct, or cause to be conducted, a criminal background check of every person residing in the day care home. G. Petitioner shall maintain the Property in full compliance with Village property maintenance standards at all times, as determined by the Village in its sole discretion. H. This special use is granted to Elena Lewis as an individual. Said special use does not run with the Property and is not granted to any business entity. Said special use is not transferable to another person or entity, and may not be used by any other person or entity. Section 4. This Ordinance shall be in full force and effect on and after its passage and approval, subject to the Petitioner's execution of the Acceptance and Agreement attached hereto as Exhibit A, incorporated herein and made a part hereof, and the filing of said executed Acceptance and Agreement form with the Village. This Ordinance shall not be codified. AYES: NAYS: ABSENT: PASSED: APPROVED: ATTEST: APPROVED: Village Clerk Jeffrey S. Braiman, Village President 4 EXHIBIT A Petitioner acceptance and agreement concerning the special use for the child day care home at 457 Raphael Avenue, zoned R-5 Elena Lewis does hereby accept and agree to abide by and be bound by each of the terms, conditions and limitations set forth in Ordinance No. 2012—_ duly passed and approved by the Village of Buffalo Grove, Illinois reauthorizing the special use for the child day care home at 457 Raphael Avenue. The undersigned acknowledges that she has read and understands all of the terms and provisions of said Buffalo Grove Ordinance No. 2012—_, and does hereby acknowledge and consent to each and all of the provisions, restrictions, and conditions of said Ordinance. Elena Lewis 457 Raphael Avenue Buffalo Grove, IL 60089 SUBSCRIBED AND SWORN TO BEFORE ME THIS_ DAY OF , 2012 Notary Public 2012 EAB Management Plan Update 12-A .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends adoption of the amended 2012 Emerald Ash Borer Management Plan. Overview The Emeral Ash Borer Management Plan was last presented to the Village Board at their January 17, 2011 meeting at a time when the EAB infestation was just ramping up with 40 locations confirmed in Buffalo Grove. As the EAB infestation has now been confirmed throughout the Village,the Emerald Ash Borer Management Plan is being updated from a maintenance and monitoring plan to a full natural disaster response plan. It is anticipated that nearly 7,000 village owned Ash trees will need to be removed by 2015 and subsequently replaced in order to maintain the urban forest. Staff will provide an overview of the response plan changes to the EAB Management Plan. Prior Actions Original EAB Management Plan presented to the Village Board on January 17,2011. Attachments 2012 EAB Management Plan(101512).pdf Trustee Liaison Staff Contact Trustee Stein Michael K Skibbe,Public Works M.on.daY>............October ...1.5......> 2012. . .. ........................................................................................................Unfinished ....Business ..._...Item ........1.2.A.................................................................................................. o� VILLAGE OF BUFFALO GROVE � r � Emeralde Management Ill�u�,;;'"i�llllllllllllllllllllll� �IIIIIIIIIII Illlllllllllllllum� �lllluu��� lull Department of Public Works 51 Raupp Boulevard Buffalo Grove, IL 60089 847-459-2545 BGPUBWKS@vbg.org 'rable of Contents MissionStatement......................................................................................................................................................3 Introduction................................................................................................................................................................3 EmeraldAsh Borer(EAB)............................................................................................................................................3 Arrival of EAB in Illinois and Buffalo Grove................................................................................................................4 HowEAB impacts Buffalo Grove ................................................................................................................................4 Management of Emerald Ash Borer...........................................................................................................................6 ResponseTimeline......................................................................................................................................................6 Diagram1 ...............................................................................................................................................................6 TreeRemovals............................................................................................................................................................6 Phase1 ...................................................................................................................................................................7 Phase2 ...................................................................................................................................................................7 Phase3 ...................................................................................................................................................................7 Phase4 ...................................................................................................................................................................7 TreeReplacements.....................................................................................................................................................7 Purchase1..............................................................................................................................................................7 Purchase2..............................................................................................................................................................7 Purchase3..............................................................................................................................................................7 Growing1 ...............................................................................................................................................................8 Growing2 ...............................................................................................................................................................8 OtherContract Work..................................................................................................................................................8 Resident Notification of Parkway Tree Removals......................................................................................................8 Reforestation..............................................................................................................................................................9 PrivatelyOwned Ash Trees.........................................................................................................................................9 TreeTreatments.........................................................................................................................................................9 Exhibits .................................................................................................................................................................... 10 2 Mission Statement The mission of the Village of Buffalo Grove Urban Forestry Program is to proactively manage the municipal urban forest in a professional, arboricultural, and cost effective manner while providing innovative and effective services to our resident that are designed to preserve and improve the health, safety, and natural beauty of our urban forest. Introduction Emerald Ash Borer(EAB) is a highly destructive, tree-killing insect that has been identified in the Village of Buffalo Grove's urban forest. The unfortunate arrival of EAB will have a serious impact to Buffalo Grove's environment and budget for many years to come. Over one third of the trees in Buffalo Grove's urban forest are in jeopardy. The Village began to prepare for the arrival of EAB in 2002 when it was first discovered in the United States. The purpose of this management plan is to manage EAB through the principles of Integrated Pest Management (IPM). Through these principles, the Village can take a fiscally responsible approach to this problem while limiting the hazards to our residents, property, and environment. The Village of Buffalo Grove has been a Tree City USA for over twenty years. The trees in our urban forest provide many social and economic benefits which are often overlooked. According to the USDA Forest Service, some benefits of our trees include helping cool temperatures in summer, improving real estate values, reducing storm water runoff, improving air quality, attracting wildlife, attracting shoppers to commercial areas, and contributing to the overall sense of community pride. These social and economic benefits are the reasons the Village of Buffalo Grove remains a desirable place to live and why the Village continues to commit to the care and maintenance of its urban forest. Emerald h Barer E Emerald Ash Borer was detected first in the Detroit, Michigan area in June 2002. By the time EAB was discovered in Detroit, many ash trees were in decline and dying at an alarming rate. It has been estimated that EAB went unnoticed for 5-10 years. In those 5-10 years EAB was allowed to spread to neighboring states through cargo, wood packing material, and the transportation of nursery stock and firewood. The infestation of EAB had spread to fifteen states and two Canadian provinces by 2010. 1 Ji �lY'�ifl Oyu II cn) ��41�ti�'Di �N /ti"" f 3 The adult form of Emerald Ash Borer is a dark metallic green beetle about 1/2" in length and 1/8"wide. The adults can be present in ash trees from April 30'h through September I",the "flight season". During this time adult beetles mature while feeding on the Ash foliage. The adult beetles (Pic. 1)then mate and lay eggs on branches and on the trunk of trees. The hatched larvae (Pic. 2) bore into the bark, reaching the cambial region and phloem, where they feed and create serpentine galleries (Pic. 3) under the bark. yfl i% -, 1 �% f Pic, I,,Adult EAB Pic, 21, orvo EAB Pic, 31, Serpentine Goilery This larval stage causes the most damage and overall death to the ash tree. The serpentine galleries created by the feeding larvae cut off water and food supplies to the tree, causing death. All native ash trees are susceptible to an attack from EAB. Ash native to Illinois that are susceptible include Green,White, Black, and Blue Ash. EAB does not infest the Mountain Ash, since it is not a true Ash species. Arrival of E in Illinois uffalo Grave In June of 2006, EAB was first discovered in Illinois, in the yard of a Kane County home. Very soon after, EAB was discovered in a few of the north-shore communities around Chicago. In the years that followed EAB was slowly discovered in more neighboring communities. Then in September of 2009, EAB was confirmed in Buffalo Grove on private property in the corporate area off Barclay Boulevard. After the discovery of EAB in the Village of Buffalo Grove, an ISA Certified Arborist on staff with the Forestry and Grounds Section began a ground survey in that area. Soon after the survey began, EAB was confirmed in a parkway tree by the intersection of Joel Lane and Parkchester Road. Six more infested Ash trees were discovered with EAB infestation in that area after a more comprehensive survey was conducted. By the end of 2010, over 40 more locations were confirmed to be infested with EAB in Buffalo Grove. By 2012, EAB has been confirmed in areas throughout the Village and it is assumed that all Ash trees in the Village have been infested. How EAB Impacts uffalo Grave The Village of Buffalo Grove maintains 20,446 trees in the parkways and Village owned properties. The tree population is made up of 73 different species with an estimated value of$30,131,275. The value of public trees in the Village is determined to be$150.00 per inch of Diameter at Breast Height(DBH). The tree inventory is updated as the Forestry and Grounds Section trim in cycle and as work order trimming is completed. 4 Tree Breakdown in Bluffa to Grove Malus Plnus UlhRnua Pwea (',Onus US ty� i'19G P,y11115' I]ttlhrr oa f'% Other 3% Ash (Fraxinus), Maple (Ater), and Locust(Gleditsia)trees make up the majority of Buffalo Grove's urban forest. The ash tree was the most planted tree in the Village and has not been planted in a Village parkway or Village owned property since 2003. Ash trees make up approximately 34%of all trees in the Village,with an approximate value of$11,546,100. The Ash tree population in the Village of Buffalo Grove consists of five different species. Green Ash is responsible for 79%of our Ash population. White Ash is second at 19%with Common, Black, and Blue Ash each representing 1%or less. ..................................................................................................................................................................................................................................................................................................................................... Ash Representation in Blw.uffalo Grove iOU IT l rniUn a,.51 Wu,ReAsh�, f ether BIluoe Ash The Ash tree has been popular for many years because of a brilliant fall color and rapid growth rate. For these reasons Ash has been available at nurseries and garden centers for many years at affordable prices. The Village of Buffalo Grove does not have an inventory of trees on private property. This makes it difficult to determine an actual number of privately owned Ash. It has been estimated by some communities that a ratio of two private Ash for every one parkway Ash exists. With this ratio,the estimate of privately owned Ash trees in Buffalo Grove would be 13,580 trees. All Ash trees in Buffalo Grove are susceptible to the Emerald Ash Borer. With this in mind, the control of EAB in our parkways and Village owned properties will be more difficult. The loss of trees in our urban forest will be widespread. 5 Management Emerald Ash Borer When this management plan was first developed in 2010, the goal was to take a methodical, proactive approach to slow the spread of EAB in Buffalo Grove. Just two years later, all Ash trees within the Village appear to be infested thus necessitating a move to villagewide Ash tree removal and replacement. At the August 16, 2012 EAB Update meeting of OVM and PW Village Staff, a determination was made that the Village should attempt to replant within one year those locations where Ash trees are being removed due to the Emerald Ash Borer. A review of the current plight of Ash trees in the Village was performed by Forestry and Engineering staff and the following recommendations are being made to provide a hybrid approach of tree buying and tree growing to provide 7,000 replacement trees on a just-in-time basis from 2012-2016. Response Timeline Public Works is recommending a 4-phase approach to tree removals from 2012-2015. Tree replacements would then be provided through mature (2.5" diameter)tree purchases and contractual tree growing. A diagram of the proposed timeline is provided in Diagram 1. . III agra n,i. .. .. EAB:Tree Removal and Replacement Timeline (Gook Replace removed trees within 1-year) 2012 2013 2014 2015 2016 E E a ° E ° E v C Phase 1. Phase 2 Tree Removals Phase 3 r a a Phase 4 Purchase 1. 700 Tree Purchase 2 1,O00 Purchase 3 1 Re�1VacerrDeQ74s G rC7WMtlng 1 Growing 2 n a Tree Removals To date, Ash tree removals have been occurring on an as-needed basis. While all trees in the Village appear to be infested with EAB, only those trees that are displaying significant decline are being taken down at this time. It is anticipated that this spot-removal approach will continue until the beginning of 2014 at which time area- wide removals would begin to take place. All trees would be planned to be removed by 2016 through a combination of in-house staff and outside contractor work in four phases. 6 . a ... In Phase 1, approximately 700 total trees are scheduled to be removed by the end of 2012. This phase is currently underway and is being handled by in-house Forestry crews. Many trees have already been removed and stump grinding activities will consume available man-hours through the end of the year. Public Works will be obtaining pricing on a larger, more efficient stump grinder to support this activity. Phase 2 Phase 2 would mark the start of outside contractor tree removal assistance. An Authorization to Bid a contract covering tree removal, stump grinding, and parkway restoration activities was presented to the Village Board on September 10, 2012. It is anticipated that 1,000 troubled Ash trees will need to be removed under this contract in 2013. Phase Phase 3 would continue a second year of contractual tree removals with an increase in the number of troubled Ash trees being projected. In 2014 it is anticipated that 2,000 trees would need to be removed. Phase Phase 4 would conclude the contractual tree removal contract with the remaining 3,183 Ash trees being removed in 2015. ,rree Replacements In order to meet a goal of replacing removed trees within one-year, a combination of tree purchasing and tree growing will need to be implemented. 2,700 trees would be purchased and 4,300 trees would be grown. As shown in Diagram 1 above,three purchase groups and two growing groups are being proposed to balance time and cost metrics. It is cheaper to enter growing contracts but the first trees will not be available until Fall of 2014 at the earliest. Therefore, purchased trees will be needed in the early stage, with grown trees filling in the heavy demand at the end of the timeline. Purcha ... . A total of 700 trees will be needed in the Fall 2012/Spring 2013 planting seasons to replace trees removed during 2012. Our current contract for Parkway Tree Replacements will be used to fill this need at St. Aubin's Nursery. Forestry staff will be going out to "tag" healthy trees at the nursery in late September to cover this batch of plantings. Purchase In order to replace the 1,000 trees removed in 2013, a purchase of 1,000 trees will need to be made for the Fall 2013/Spring 2014 planting seasons. Public Works will determine if the current nursery contract will handle this demand. If not, a bid authorization will be requested through the Village Board. Purchase Purchase 3 would also total 1,000 trees and would be used to supplement the 1,000 grown trees anticipated to be ready in the Fall 2014/Spring 2015. Between the two, 2,000 trees will be available to replace the 2,000 trees removed in 2014. 7 G Tree growing contract#1 has already been awarded by the Village Board. 1,000 trees are currently in the ground and under drip irrigation at St. Aubin's Nursery. It is anticipated that these trees will be near the desired 2.5" minimum diameter beginning in Fall of 2014 and continuing through Spring and Fall 2015. Certain tree types need to be planted in the Spring, so the actual planting schedule will vary depending on the type of tree. Growing Tree growing contract#2 was awarded by the Village Board on September 10, 2012, for an additional 3,300 trees. These trees would be ready for transplanting in the Village beginning in Fall 2015 and would complete replacement of all Ash trees in the Village. Other o t t Work While the tree purchasing contracts will include the labor needed to plant the trees in the Village, two other contracts will be needed. A specific tree planting contract will be needed to transport and plant our grown trees from the nursery beginning in the Fall of 2014. And, with so many young trees being added to our urban forest at once, a tree watering contract will be needed as watering activities begin to exceed in-house capabilities in 2013. The Village has also made contact with two nearby companies in efforts to better utilize the Ash wood generated by tree removal: G.H. Woodworking in Wauconda and Horigan Urban Forest Products, Inc. in Skokie. Any large sections of trees that can be donated to these companies for free haul away will save space, money, and landfill waste as removal efforts increase. Resident Notification of Parkway 'rree Removals All parkway Ash trees identified with EAB will be removed. Currently, spot removals are being performed for trees which are 75 to 100%compromised. As the infestation progresses and entire neighborhoods become affected, removal activities will shift from spot removal to area-wide removal. This will be a dramatic impact on the urban forest in several Buffalo Grove neighborhoods. To that end, it will be important to notify residents. Residents will be directly notified by one of the following methods: • Personal Contact—A member of the Forestry and Grounds Section will knock, or ring the door bell, to notify residents that a particular Ash tree will be removed from the parkway. • Door Tag- If contact is not made at the front door, a door tag will be hung from the front door with a brief description stating that the tree was identified with EAB and removal was necessary. • Mailing— If multiple Ash trees are identified for removal in a given area, a formal letter to the affected residents will be sent by Public Works ahead of the mass removal. The letter will state an estimated time for removal activities. In addition to these direct communications to affected residents, the Office of the Village Manager will coordinate a community wide public relations effort via the Village Newsletter, eNews, and the website at htt�://www.vb .or /EAB to keep the community up to date on the latest EAB information. 8 Reforestation As reforestation occurs, the Village of Buffalo Grove will endeavor to properly diversify the urban forest. Forestry experts recommend a "10-20-30 Rule"where no more than 10%of any species, 20%of any genus, and 30% of any family of tree are planted. This diversification will help prevent another wide spread event and protect against unusual pests and weather conditions in the future. Currently the Village is sufficiently planted with Linden, Locust, and Maple trees. Replacement trees being purchased and grown to replace Ash trees will be a healthy mix of Oak, Elm, Birch,Tulip, Crab, Sycamore, Hackberry, Pears, Horse Chestnut, Catalpa, Buckeye, and Kentucky Coffee Tree. It is the goal of the Village of Buffalo Grove to replant trees within one year of an Ash tree removal. Trees survive best when planted at an appropriate time, per specific species, in the Spring and Fall seasons. The type of trees available, necessary planting conditions and other factors keep the Village from immediately replacing trees. But, it is the goal of the Village to insure healthy replacement trees are given every opportunity to survive. The Village will be solely responsible for choosing the type of tree to be planted at each parkway tree site. This will insure diversity and efficiency in replacing 7,000 Ash trees. Replacement trees are planned to be a nominal 2-1/2" diameter. The Village does not suggest that larger trees be purchased for replacement. Besides a higher cost,there is additional stress placed on larger trees when moved from the nursery to Buffalo Grove parkways. A 2-1/2" or smaller tree will establish itself and recover quicker, soon catching up to any larger tree stock under similar environmental conditions. Privately Owned Ash ,rrees The Village of Buffalo Grove does not remove or treat trees on private property. However, Buffalo Grove recognizes the fact that many businesses and residences have Ash trees on their properties. If a privately owned Ash tree is determined to be a public nuisance, the Director of Public Works or his designee has the authority to order removal of the tree under the Buffalo Grove Municipal Code, 12.20—Trees, Shrubs, and Other Plants. ,rree ,rreatments There are insecticides available which can control EAB, but none of them are guaranteed at this time. Due to the number of Village owned Ash trees,the cost to treat infected trees and the lack of scientific evidence to support the efficacy of treatment, the Village will not be treating parkway trees for EAB. 9 Residents may elect to have their parkway trees treated at their cost by a licensed arborist. If a resident wishes to have their parkway Ash tree(s) treated, it is required to provide the Public Works Department with the following information: • Resident Name • Location of Tree(s) (address) • Name, Address, and Phone Number of Company Treating Tree • Name of Chemical Used • Date Treated This information is needed to prevent removal of treated trees during area wide removal programs. However, if the Village determines that a parkway Ash tree becomes a hazard, it will be removed regardless of any treatments that may have been provided for by the resident. Updating the Management Plan The Village of Buffalo Grove's Emerald Ash Borer Management Plan will be reviewed by the Director of Public Works or designee on an annual basis. This review is vital in order to maintain a plan which corresponds to and effectively addresses current EAB infestation levels. All suggested changes will be brought to the Village Board for review and adoption of an updated plan. Exhibit Exhibit 1: Map showing current Ash tree locations in the Village Exhibit 2: September/October 2012 Village News article entitled Emerald Ash Borer in Buffalo Grove Exhibit 3: Frequently Asked Questions regarding Emerald Ash Borer 10 E t 1. Map showing current Ash tree locations in the Village r 7nfl (( ( , �� ��) III If Jf / d I iL JI t_[n n� j of o UvFb%10 8 E VILLAGE TREES ( LOCATION MAP �c v1 �� U " E� ��� LEGEND iilllm,,,= ASH TREE l rt ALL OTHER NON ASH TREES iF a Prepared by the Engineering Division-Public Works 9/28/2012 MKS Exhibit September/October 2012 Village News article entitled Emerald Ash Borer in Buffalo Grove I I I i I I I I I I I I I I I I I I I I I 11 loll (W � �Grii � /%i srI jUn ��'r !� r'� �lv� i���p ✓ �/ ww ,./ � 4 V ..... Ili m uuum uuuuuum annul dmri dmo�dl ,.gym' ��� i 14- Emerald Ash Borer in Buffalo Grove The Emerald Ash line fashion, meaning that one crew will maple, elm, crab, horse chestnut, beech, Borer (EAB) has complete removals, another stump buckeye and catalpa. To learn more caused the death of 12 15 million ash removal, and another crew to plant new about the specified trees,please visit the trees in North America since 2002. This trees. Due to the time necessary to following web site for descriptions and pest was first found in Illinois in June of complete tree and stump removals, in growing habits of each species: Buffalo Grove in September of 2009. replacement trees, there will b procure a la lr � ,. The Villag w�Or06, �name oFores It Sect oas n has between the d in addition to removnal of trees/se needed u m and consider� T� � �� p p g s«�~u,�i��� age will also ce Forestry p the establishment of a inspected and trimmed numerous ash the planting of new trees. Village staff cooperative tree planting program,giving trees throughout the Village; every ash will be meeting with affected residents the opportunity to expedite tree tree which has been inspected has been neighborhoods to address the timeline for replacement by co ntributing questions regarding to the cost of q g g in III IIIIh � " IIII�lant IIIIII" confirmed to e infested with e removalan replacement an to answer e newtree andmilli Emerald Ash Borer. It is believed that resident's the Village ash trees are 100 percent infested. response plan. The Village has developed an Emerald I To date, the Public Works Forestry There are insecticides available Ash Borer Management Plan which � describes the Village's management goals staff has been removing ash trees which which can control EAB,but none of them Ul for the infestation, a copy of which can are displaying the most damage from the are guaranteed at this time. Due to the l � est. Most of the trees are 75 to 100 be found on the Village's web site: p number of Village owned ash trees, the be ,�i percent compromised. As the infestation cost to treat infected trees and the lack of progresses,the Village will be challenged p g g g scientific evidence to support the efficacy UlIV w ww,Y,wyt� IIIIII"$ 11111 111 to complete removals with its own crews, g Yyy Ash trees have p of treatment, the Village will not be n� which may necessitate the hiring of treating parkway trees for EAB. have several green leaflets private contractors to complete removal, Residents may elect to have their per leaf stem,usually seven. The leaflets site restoration and replanting activities. parkway trees treated at their cost by a °Yy o are located directly across As entire neighborhoods succumb to the licensed arborist. If you decide to have from each other with one infestation, removal activities will shift our parkway ash trees treated, it is from spot removal to area-wide removal, y p y e ' leaflet on the end. The p required to provide the Public Works Cr n, leaf shape is"lanceolate," uwhich rban will have a dramatic impact on the Grove Department with the following which means the are information: much broader below the middle ❑ Your name. Cr and taperingoeto the thanwide, neighborhoods. IIIIII g p ❑ Location of trees(address) The Village has estimated the total IIIIII° IIII�III��� IIII�III ❑ Name,address and phone number of cost of managing the FAB infestation and company treating the tree. Cr Infestation of FAB can be difficult reforestation program at $4.5 million. to detect until the branches of the tree Parkway tree planting is taking place as ❑ Name of chemical used.start te. Usually the leaves on the e will funding l start to thin and has rcce ved two g ants totaling upper third of a tree $40,000 ❑ Date Treated. the branches will begin to die back. This to help with the cost of tree replacement. This information is needed to is usually followed by a large number of Later this year, the Village Board will prevent removal of our parkwaytree(s)!� shoots or branches arising below the dead consider the establishment of a line of urin the removal program. If the g credit to finance the response plan. g p g portions of the trunk.Additional evidence p p Village determines a parkway ash tree is of infestation includes the tiny haped ll exit holes on the branches and thestrunk The Village has contracted with its ao plant trees at a fixed hazard,treatments b that m may oved regardless lebeen Distinct S-shaped larval feeding tunnels price for future rereferred grower f lacements.Thee tees provided for by the resident. may also be apparent under the bark. P e expected to be ready for parkway For more information pertaining to planting in three years. As ash trees are the Emerald Ash Borer, visit the Illinois III 6 IIIIIIesipwmse removed the are added to a tree i y Department of Agriculture websrte at There are currently 7,000 ash trees replacement nt list; trees ill be replaced in n Hlix" z. If you have �art,�a�lr�„<rlXx y questions about the Emerald Ash Borer, Located in public rights-of-way in the q j110, replills Village. The there oval of all response trees size aand habit cement rfor transplanting.ees have attained sufficient the ogramlaggmay affpect your onse aneighborh nn or how eighborhood, and reforestation with varied species of The variety of trees which will be please contact the Public Works new trees. The removal and reforestation planted include oak, hackberry, linden, Department at(847)459-2545. process will be handled in an assembly- locust, tulip tree, Kentucky Coffee tree, Blipl 5•ISuwffMaw Gu^owrmm°IIIfO,wgmm News S tember/Oetobei 2012 a �� III!¶iYlul Exhibit Frequently Asked Questions regarding Emerald Ash Borer 10/9/2012 Frequently Asked Questions regarding Emerald Ash Borer General Q. How do I know that the tree has Emerald Ash Borer (EAB)? A. The tree will start to decline from the top and will start to produce unsightly sucker growth lower in the tree. Wood pecker holes can also be an indicator of an infestation. Q. If my parkway tree has EAB, do the trees on my property have EAB as well? A. If there is an Ash on your property, chances are very high that the Ash is infested with EAB. EAB does not infest trees other than Ash. Q. Why did you trim the tree last month then take it down today? Why didn't you take it down then? A. Public Works (PW) staff trims all parkway trees on a standard cycle. Tree trimming in general gives PW the opportunity to evaluate every tree. If a hazardous tree is found while tree trimming crews move through a neighborhood it will be scheduled for removal. Q. Why is there a white painted dot on my tree? A. This means that the tree has EAB and will be scheduled for removal in near future. However, as it is believed that all Ash trees in the Village are currently infested, the lack of a paint dot is not an indicator of the lack of EAB infestation. Treatment Q. Why is the Village not treating their Ash trees? A. Due to the number of Village owned Ash trees, the cost to treat infected trees, and the lack of scientific evidence to support the efficacy of treatment, the Village will not be treating parkway trees for EAB. Q. Can I treat my tree? A. Residents can treat their parkway tree if they notify Public Works and submit the proper paper work. PW will require the resident's name, location and address of the treated trees, the name/address/phone number of the company treating the tree, the name of the chemical used, and the date treated. 1 10/9/2012 The Village of Buffalo Grove reserves the right to remove a treated tree if it becomes hazardous. Trees could also be removed for many reasons such as lightning strike, storm damage, auto accident, water main and sewer repairs, etc. Q. Is it worth it for me to treat my own tree on private property? A. That depends. It depends how much you enjoy that tree or trees. The beetle presence is still on the rise, and treatment may not be effective. Treatments can be very expensive over time, so residents are urged to get multiple quotes and work with companies with certified arborists. Removals Q. Why are you taking my parkway tree down,when my neighbor's tree looks worse? A. Some confirmed EAB trees do not look as bad as others. Before the Ash trees started to die at a faster rate than we could remove them, we were removing trees that were confirmed with EAB. Trees are confirmed with EAB in different ways. PW confirms trees while cycle trimming, through resident request work orders, and while removing broken/hazardous branches after storms come through. In some cases, there may not have been a reason to inspect the neighbor's tree before. Q. Why are you taking my Ash tree down, but you haven't taken Ash trees on Village properties yet? A. We have removed many Ash trees from Village owned or maintained properties. At this time we have removed Ash from all our fire stations and well houses. EAB has been detected at all these locations. Q. Why can't you wait until the trees die to remove them? A. Leaving a tree in a declining condition is very dangerous to the surrounding area. Removal of a dead tree is also more dangerous to us and it is more time consuming to remove. Removing trees before they die completely, makes a safer environment for everyone. Q. Do I have to pay the Village of Buffalo Grove to remove my parkway tree? A. The Village will remove and replace parkway trees that are infested, diseased, dead, dyeing, or hazardous at no additional cost to the resident. Q. Will you grind the stump when you take the tree down? A. Not at same time as removal. It might take several months before PW is able to complete stump grinding. After grinding the hole will be cleaned up and parkway will be restored. 2 10/9/2012 Q. When will the stump be removed? A. Stumps are ground when there are enough stumps in an area to grind. PW tries to grind stumps before a tree is replaced, but in some cases, stumps may be ground after the tree has been replaced. Q. Where happens to the wood of a removed tree? A. The chipped up wood is brought to a company that processes the chips into a desirable product. Larger wood is given to a local sawyer to be repurposed into usable product. Some chip is available for resident pick-up in the public works parking lot. The Village does not profit from the wood of removed trees. These avenues help us keep our debris related costs to a minimum. Replacements Q. When will my tree be replaced? A. Your location goes on a list according to the date of removal. Tree replacement takes place in the spring and the fall. The Village will attempt to replace trees within one year of removal. Q. What type of tree will be replanted? A. Over the last few years, the Village of Buffalo Grove has made many efforts to diversify the urban forest. We have been using the Illinois Department of Agriculture's recommended tree planting list for the northern Illinois area to help us diversify the parkway trees. It has been recommended that there should be no more than 20% of any one family of trees in the urban forest. With that in mind, we have almost halted the planting of Maple's or Honey Locust trees. Q. Can I have a certain kind of tree replanted? A. No, all trees to be replanted are selected by the Village of Buffalo Grove staff. Q. Can I replace the parkway tree myself? A. The Village does replace parkway trees at no cost to resident. If you want to purchase your own parkway tree, please contact Public Works and they can provide a list of trees to choose from that are appropriate to your location. The Village will have final say on the species of tree and once installed the tree will be owned and maintained by the Village as is the case for all parkway trees. Q. What if I do not want a tree replaced in my parkway? A. Contact public works and we will mark it as a no replacement in our tree inventory. 3 10/9/2012 Q. Why are the replacement trees so small? A. Smaller trees establish and acclimate to the environment much better. Smaller trees are also more cost effective to plant. Q. You removed my parkway tree, ground the stump, and restored the parkway, why is there no replacement tree? A. Trees are replaced as the budget allows. It may take more than one season to receive a parkway tree depending on how many trees were removed throughout the Village during a particular year. In some cases trees are not replaced due to site conditions. We consider underground utilities, overhead power lines, street lights, traffic lights, sewers, street signs, size of parkways, and distance from corner of intersections before selecting tree species or determining tree necessity at each location. Forcing trees into undesirable locations can create more work than necessary in the future. Q. After parkway is restored from stump grinding, why do I get grass seed instead of sod? A. Grass seed is a much more cost effective way of establishing grass. It also takes much less water to establish than sod does. Q. Do I have to water the replacement tree? A. Watering will help establish the tree. Caution goes to residents with irrigation systems: over-watering can be as bad as under-watering. If the tree has a Treegator bag around it, feel free to fill it up once or twice a week. 4 Plan Commission Referral: Veterinary Speciality Clinic, 13-A 1495 Busch Parkway Overview Dr. Mitchell Robbins and Jodi Kennedy of the Veterinary Specialty Center are proposing to establish a new facility for sports medicine and rehabilitation services for animals. The attached narrative describes the proposed facility. Veterinary services are allowed as a special use in the Industrial District. The proposed location is the multi-tenant building at 1405-1495 Busch Parkway. The facility would be located in the end space at 1495, with a floor area of 9,480 square feet. The Business Narrative,Petition for Concept and Preliminary Plan Review,site plan and conceptual floor plan are attached. The petitioners request referral to the Plan Commission for workshop and public hearing. Attachments Location Map_1495 Busch Pkwy.pdf Site Plan_1405-1495 Busch Pkwy.pdf Business Plan Narrative-Veterinary Spec Clinic_10-5-2012.pdf Petition_Veterinary Specialty Clinic_1495 Busch Pwky.pdf Floor Plan 1495 Busch Pkwy_10-9-2012.pdf Trustee Liaison Staff Contact Trustee Stein Robert E Pfeil, Planning ....M.on.da............Octo.be.r...1.5......> 2.0.1..2........................................................................................................NeW...B.us.'.Hess...._...Ite.m........1.3._A................................................................................................................................... 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M' VII l 14N y ,p ry N ✓: a m cz N � boo �' M Z CZ cCL C� N W Z o � con � > p : o o 4o t co LO a o o O 0 0 0 0 r N CZ z a� 6 C) ~ m w � c� I 1 Veterinary Specialty Center 1495 Busch Parkway- Business Plan Narrative INTRODUCTION Veterinary Specialty Center has been providing advanced specialty care to companion animals since 1976. In 2001, we expanded our services and relocated from Riverwoods to Buffalo Grove. Since the development of this facility, our staff and the services we provide have grown exponentially.VSC attracts an average of 100 clients to our Buffalo Grove location daily. In 2012, we find ourselves with a desire to continue to be a national leader in specialty medicine but constrained by space. The services of Veterinary Specialty Center have tried to accommodate this need by developing professional relationships with three hospitals in which to locate satellite facilities. These include Mt. Pleasant,Wisconsin, Crystal Lake, Illinois and through an affiliation with the Veterinary College of University of Illinois in the Illinois Medical District in Chicago. However, even with the development of these facilities,we have identified the need for additional space to provide sports medicine and rehabilitation services. SPORTS MEDICINE AND REHABILITATION As in human medicine, physical rehabilitation following orthopedic and neurosurgery has become the standard of care in veterinary surgery. Owners, primary care veterinarians and surgical specialists all understand the benefit of these procedures and are actively seeking a facility that offers these services. Although the primary facility at Veterinary Specialty Center provides physical rehabilitation, our space limitations inhibit the level of service that is needed. In addition, due to space requirements, we are unable to provide the service for all of the patients that are in need. Veterinary sports medicine is another field that has seen tremendous growth since 2001. The College of Veterinary Sports Medicine and Rehabilitation recently received accreditation by the American Veterinary Medical Association as a recognized specialty. The American College of Veterinary Sports Medicine and Rehabilitation was developed to meet the unique needs of athletic and working animals and all animals in need of rehabilitation. There are only twenty-seven veterinarians in the world who have achieved specialty certification in sports medicine (half of whom are certified in equine sports medicine). Small animal sports medicine involves the conditioning,training, nutrition and management of athletic and working dogs. This includes agility, hunting, fly-ball as well as working police and detection dogs, guide dogs and canine companions. There is a void in the provision of specialty services in canine sports medicine and rehabilitation. There are currently no board certified rehabilitation and sports medicine veterinarians in the Midwest. While there are many facilities that provide rehabilitation services,there are few that perform these services at an elite athletic level. The sports medicine and rehabilitation services performed in the planned facility will be designed to allow maximum flexibility, open space and the equipment needed to satisfy the demanding needs of this new specialty. We anticipate offering these services from lam to 7pm Monday through Saturday with the possibility of hosting events or offering additional services on Sundays. These events could include continuing education for veterinary professionals, dog activity trials (i.e. agility, fly ball and obedience training), etc. The amount of possible attendees would be dependent on the event and would be in compliance with the maximum occupancy amount deemed safe by the Buffalo Grove Fire Department. The professional staff will include doctors and certified canine rehabilitation technicians who are trained in the art and science of postsurgical care, pain management and rehabilitation. One of the most exciting aspects of this new service is the recruitment of one of the international leaders in veterinary sports medicine and rehabilitation. Dr. Robert Gillette was the director of the Veterinary Sports Medicine Program of Auburn University College of Veterinary Medicine. His appointment as the director of VSC's Sports Medicine and Rehabilitation service brings instant international recognition to VSC and to the Village of Buffalo Grove. Proposed Operations At this time,we expect to have 6 FTE's in the building dependent on the time of day and shift. We anticipate having approximately 5-7 clients at a time which would account for the requirement of 13 parking spaces. Currently,we have 20 parking spaces allocated to us in the lease. We anticipate a minimal impact to our neighbors within the corporate center. Odor should not be an issue and can be mitigated with additional HVAC components planned. We have designated the kennel area along the north wall of the unit in order to prevent any noise from disturbing others. We also have a vestibule once you enter the unit from the loading dock area to further reduce noise and to prevent any dogs getting outside. The elimination area will also be along the north side of the building and will be picked up throughout the day. We will also have dog waste bags along with attached disposal receptacles available for our clients in order to maintain a clean area. These units will be monitored throughout the day and transferred to the larger collection bin. Initially,we will schedule a twice weekly garbage pickup and will increase that service as needed. We will have medical waste stored in a secure location within the center that will be removed by a regularly scheduled medical waste service. SUMMARY The doctors and owners of Veterinary Specialty Center believe in providing the most cutting-edge services to support our canine and feline patients,their families, and primary care veterinarians.We see the void in advanced sports medicine and rehabilitation as an opportunity to further develop our mission to be the preferred provider of veterinary specialty services in the Midwest. This decision has brought to us the need to find additional space to provide these services. We believe that the location we have selected at 1495 Busch Parkway in Buffalo Grove satisfies our needs. We are confident that the services of VSC Sports Medicine and Rehabilitation will maintain the Village of Buffalo Grove as the destination for cutting edge veterinary medicine. i t VILLAGE OF BUFFALO GROVE I PETITION FOR CONCEPT AND PRELIMINARY PLAN REVIEW PLEASE NOTE THAT THIS PI?TITION MUST BE SIGNrU BY AU PROPERTY OWNERS AND THE V1111TIONFR. IF PETITIONER HAS ANY QUESTIONS CONCERNING REQUIRED MATERIALS,PI.EASr CALL THE DIVISION OF PLANNING SERVICES AT 847-459.2525. Project Name: VSC Sports Medicine&Rehabilitation INDEX INFORMATION(To be completed by Village staff) Site Address: Title: i Date of Submittal: BACKGROUND INFORMATION Petitioner: Mitchell Robbins/Jodi I{ennedy Corporation/Title: Veterinary Real Estate Group L w......................._ Street Address: 1515 Busch Parkway City/State/GIP: Buffalo Grove,IL 60089 Telephone(Office): +1 (847)4 F/-1. '1 ej3Cj Cell; +1 (847)8Ci 1 .rl kx4.v-1 Email: jkennedy@vetspecialty.eom Fax; +1 (847)4t%icj--]Gj Relationship of Petitioner to Property(e.g.Contract Purchaser,Lessee,Owner):Purchaser OWNER OF PROPERTY(If a Trust,see attached Beneficiary Disclosure Form) Owner Name: CrtA SNtJESTtit -A.)T 4e r Corporation/Title: CG^ =NV&. -rA-to JT 4,e—C Street Address: 6" 0UJ=WC.� R!M7- City/ .. .,. ... State/ZIP N i,=L. Telephone(Office): Q 3� Ceflt Email: Fax: Sy7 -�D/ 3'7�/•959 PROJECT STAFF(As applicable) C7 Developer Attorney Name: Name: Bruce Bell Company: VA . v415�� N � C * Company: Schoenberg,Fisher,Newman&Rosenberg Address- O Address: 222 S Riverside Plaza,Ste 2100 aove City,State,ZIP���C� / City,State,ZIP:Chicago,IL 60606 Phone(Office: $� Cell: Phone(Office):+1 (312)646-2.3CO Cell: Fax; Qjy7 ' Email: Fax:+1 (312)3406.12I2.Email;bruce.bell@sfn.law.com Form last revised July 3,2012 Page 1 oF4 III Engineer Architect Name: Name: Warren Chase Freedenfeld Company: Company: Rauhaus,Freedenfeld&Associates Address: Address: 97 Broadway City,State,ZIP: City,State,ZIP:Boston,MA 02116 Phone(Office): Cell: Phone(Office):+1 (617)33S_o jc Cell: t 1 (617)25�: Fax: Email: Fax:+1 (617)4ZO.2r57Fmail:warren@rfaarchitects.com Taman tape Architect Traffic Consultant Name: Name; Company: Company: Address: Address; City,State,ZIP: City,State,ZIP: Phone(Office): Cell: Phone(Office): Cell: Fax: Iimail: Fax: Finail: Other Other Name:. I Name; Simon Yu Company: Company: Simon Design Group J Address: Address: 500 Lake Cook Road,Ste 350 ' City,Stare,ZIP: City,Stare,ZI P:Deerfield,IL 60015 Phone(Office): Cell: Phone(Office):847.572.3002 Cell:847.571.3814 Fax: Finail: Fax:847.433.67w T Finail:simon_yu@simon arch.com I APPROVAL REQUESTED(Check all that apply) r Site Plan/Preliminary Plan r Special Use r PUD (— Annexation r Variation i F' Rezoning r Appearance Review r Landscape Plan r Other PROJECT/SITE INFORMATION Site address: 14195 gel s •,�� , , r ,u ' �� Legal description: (If description exceeds more than eight type-written lines,submit as an electronic file in Word format) Page 2 of 4 i PIN number(s): Size of parcelr Sq.ft, acn t1 q• Size of user/tenant space-? sq.ft. Size of buildin g: s ft. b/> Q� 5o w�`JJ C7 D c'X� Existing uses on site: Current land use: L� Existing structures: Proposed uses: Current zoning: 7•Y .Q 20 Proposed zoning: Proposed structures(sq.ft.and building height): Significant natural amenities,including trees: Floodplains and other development restrictions: CHARACtER OF SURROMD)ING,AREA ott>la f urisdictlon I:1and Use North South East West V I p q yfyN Ust aU variations requested of Village Ordinances.The specific section of the respective Ordinance should be cited,and the reason(s) that the variation is needed should be clearly explained. l i 1' IMPANG FEES:= All applications require payment of a non-refundable fee,Please see the Fee Schedule at the Village wcbsite udder Home/ Government/Planning and Economic Development/Applications and Forms/Fee Schedule. In addition to filing fees,an escrow deposit for the Village's recoverable costs is required.Questions concerning fees can be directed to the Village Planner at(847)459-2525. I certify that the above is true and accura cl airee to pay the required fees as stated in Fee Schedule, rr w Signature of Petitioner �"� � Date i r"" 3 Signature of Property Owner Date 1 I Page 3 of 4 f� f; BENEFICIARY DISCLOSURE FORM(LAND TRUSTS) For any property held in a land trust,state law requires all beneficiaries of the trust be identified by name,address,and interest in the subject property.In addition,the application must be verified by the trustee or beneficiaries.In the event the beneficiary of a land trust is a corporation,the corporation shareholders must be identified. BENEFICIARIES OF LAND TRUST#N/A Name of Benefician Address Interest in Prnpert} r r` i r TRUSTEE NAMES Address: Telephone: Fax: Trustee Signature SUBSCRIBED AND SWORN TO b q fore me this day of2012, SEAL KAREN LKt M I Notary Public NVARYPUKIC-8TAISOFILLN= w oommm"F.PMIE8OW4 %I Beneficiary Signature SUBSCRIBED AND SWORN TO before me this day of 2012, Notary Public Page 4 of 4 i jl 1 I LEGAL Dr6SClUFn0N LOTS 8,9,10. 11,12, 13 AND 14 IN THE CORPORATE GROX%BEINO A SUBDIVISION OF PART OF THE SOUTI ST 1l4 OF MCTION 26 AND PAIN OF THE SOUTH 1l2 OF SECTION 27,TOWSW43;NORTI GB 1 I T OF THE THIRD PRINCIPAL MERIDIAN„ACCORDTNO TO TIM PLAT T1$ I' RECORDED AUGSUT 22, 1984 AS DOCIJMENT 23o5o5g,IN LADE COUNTY,J ILLINOIS. f� I II 1 W Z (A O a i Jill 71 LL 0 ® h} g 0 l ® i x c t v vA �a � � o w w J Q ws9 C) Z ¢ 0 Q O $� O F w ° Q 5 w ¢� a o Q o ? a - o ❑❑❑❑❑❑ VILLAGE OF BUFFALO GROVE WARRANT #1200 15-Oct-12 Corporate Fund: Reimbursements & Fund Transfers 0.00 Reserve for Capital Replacement-Autos 0.00 Reserve for Capital Replacement-MIS 1,834.65 Revenue Reimbursements 98,548.21 Legislative 2,355.27 Office of Village Manager 11,385.71 Management Information Systems 18,921.20 Legal 20,958.42 Finance & General Services 50,824.67 Human Resources 1,534.88 Fire Services 38,878.70 Police Services 60,074.38 Building & Zoning 1,299.16 Engineering Services 257.24 Building & Grounds 39,297.29 Street & Bridge Operations 11,598.70 Street & Bridge Administration 203.84 Forestry 4,046.87 Central Garage 36,995.78 Drainage System 742.19 ESDA 205.82 Transfer/Non Operating 0.00 Total 399,962.98 Illinois Municipal Retirement Fund: 0.00 Parking Lot Fund: 113,960.00 Motor Fuel Tax Fund: 355,270.85 School & Park Donations 0.00 Capital Projects-Facilities: 162,593.57 Capital Projects-Streets: 0.00 Health Insurance Expense 339.85 Facilities Development Debt Service Fund: 0.00 Police Pension Fund: 164.15 Fire Pension Fund: 0.00 Retiree Health Savings: 0.00 Water Fund: Reimbursements & Refunds: 1,603.12 Water Operations 14,127.13 Sewer Operations 252,929.47 Total 268,659.72 Buffalo Grove Golf Fund: Reimbursements & Refunds: 0.00 Golf Operations 30,538.56 Total 30,538.56 Arboretum Golf Fund: Reimbursements 0.00 Golf Operations 30,146.74 Total 30,146.74 Refuse Service Fund: 155,714.14 PAYROLL PERIOD ENDING 10/7/2012 888,292.47 888,292.47 TOTAL WARRANT #1199 2,405,643.03 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President Payroll Longevity Ending Date 10/07/12 ADJ (October) Balance Net Earnings 503,336.08 10,182.71 513,518.79 Federal W/H PENMO 945 0.00 0.00 Federal W/H BW 941 96,435.99 1,800.90 98,236.89 Federal W/H MO 941 0.00 0.00 Credit Union 21,469.82 21,469.82 Roth IRA 1,565.33 1,565.33 State W/H 32,703.16 539.15 33,242.31 State W/H Wise 1,075.14 1,075.14 United Way 172.25 172.25 Bright Directions 160.00 160.00 AFLAC 308.71 308.71 Fire Pension/Sup 34.83 34.83 Police Pension 22,264.71 376.58 22,641.29 Fire Pension 19,873.70 491.66 20,365.36 Flex Savings 5,037.44 5,037.44 Dependent Care 824.78 824.78 IRS (Bills) 200.00 200.00 ICMA Employee 25,257.05 25,257.05 ICMA Employer 692.74 692.74 PPO Premium Deduct 15,466.46 15,466.46 RHS-Fire 2,150.44 2,150.44 FICA FICA Employee 13,850.15 210.00 14,060.15 34,815.59 FICA Employer 20,445.44 310.00 20,755.44 FOP 96.25 96.25 MEDI Medicare 10,989.40 174.00 11,163.40 22,326.80 BGHS 49.00 49.00 57,142.39 Fire Dues 1,666.00 1,666.00 AFLAC Pre Tax 876.19 876.19 PPO Premium Deduct Tax 28.78 28.78 Life Insurance 632.11 632.11 FPAC 104.50 104.50 PC Purchase 844.35 844.35 IPBC 633.99 633.99 Garnishments 6,173.06 6,173.06 General Fund Fire 270.00 270.00 Sub-total 805,687.85 0.00 14,085.00 819,772.85 851,691.69 INIRF-Supplement 0.00 IMRF-Employee 14,506.87 225.00 14,731.87 IMRF-Employer 41,973.35 651.00 42,624.35 Gross Payroll 862,168.07 0.00 14,961.00 877,129.07 888,292.47 dstbyorg 888,292.47 Payroll Gross Dept# 888,292.47 Transfers 0.00 Longevity Gross Payroll Transfer 513,518.79 Water/Sewer 541/542 36,137.18 IRA 1,565.33 BG Golf 546 23,633.22 Credit Union 21,469.82 Arb Golf 548 27,725.74 State Tax 33,242.31 Total Other Funds 87,496.14 941 Federal Tax 155,379.28 51,358.96 945 Federal Tax 0.00 MINNOWNEM ICMA 25,949.79 RHS-Fire 2,150.44 Flex Savings 5,862.22 759,137.98 Difference between Pyrl Gross 800,796.33 less water/golf/pension Ln Ln O O O O O O O O W W M I, l0 O to l0 l0 O Ln Ln O Ln Ln O O Ln M Ln O "^�..„, M M I, M .--i n M .--i O C) I� n M W W O to W ,q.....p W W N l0 01 N l0 01 01 01 N N l0 T .--� M .--i N ,w�..........V ^'(' •--� •--� ri .--i W I, .--i W V� N N M M I� V� tPr tPr tPr �...... 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Bragg Village Manager Gregory P, Boysen, Director of Public Works FROM: Richard A. Kuhl, Deputy Director of Public Works DATE: September 5,2012 RE; SNOW & ICE CONTROL PROGRAM 2012—2013 I have attached for your file a copy of the revised 2012 — 2013 Snow & Ice Control Program. As in the past Operations Division personnel have reviewed and provided input for the final document this year. Basically, the plan has remained the same. A few snow routes and salt routes have changed due to staffing changes. Staff will continue to solicit help from other Departments for the Level 4 and level 5 procedures. The Police and Fire Departments have been a great help the past few years with helping with our man power needs. All personnel from other Departments will be trained before they are used for any plowing operations. I have highlighted the changes in the plan for your review. I would like to present this year's Snow Plan to the Village Board at the Monday, October 15, 2012 meeting. If you have any questions,please let me know. 0 , (# Richard A. Kuhl, Deputy Director of Public Works 1. attachment K:STREET/SNO W/Snow2012-2013/SNOW&ICECONTROLPROGRAM2012-2013 Village of Buffalo Grove Snow & Ice Control Program f H �4likM9J/1 � u � i Public Works Department Operation Division September, 2012 TABLE OF CONTENTS Memorandum of Transmittal Table of Contents i L Introduction 1 IL Climatological Background 2 III. Snow Period Parking Restrictions 5 IV. Description of Program Resources 6 A. Personnel/Special Organizational Structure 6 B. Equipment 7 1. Village Equipment 7 2. Rental Equipment 10 C. Materials 11 D. Environmental Requirements 14 V. Operational Procedures 19 A. Safety and Training 19 B. Equipment Maintenance and Repair 21 C. Weather Monitoring 29 D. Field Operations Overview 29 Revised 9/9/2011 i TABLE OF CONTENTS cont. E. Snow Fighting Procedures 31 Level 1 Procedure 31 Level 2 Procedure 37 Level 3 Procedure 40 Level 4 Procedure 43 Level 5 Procedure 46 Plan A 50 Plan B 70 F. Routes Plowed by Other Agencies 90 G. Sidewalks 93 H. Record Keeping 95 L Accident Reporting 101 J. Mail Box Replacement Policy 116 K. Calendar of Program Events 118 L. Resident Inquiries 119 M. Post Snow Event Review 121 N. References 122 Revised 5/4/2012 ii I. INTRODUCTION The Public Works Department is responsible for the removal of snow & ice from 120.74 miles of public streets and Village parking lots. 108.45 miles of streets have been accepted by the Village Board for maintenance responsibilities. In addition, streets in sections of the Village adjacent to occupied structures, but not yet accepted by the Village Board, are also covered under this program. This service is provided for 0.67 miles of streets at a predetermined charge to the developer. It should be noted that there are 27.02 additional miles of roads within the municipal boundaries that are not part of this program, since they are under the jurisdiction of State or County agencies. The goal of the Snow and Ice Control Program is to maintain safe and efficient pavement surface on Village streets throughout the winter season, and to have all Village streets cleared curb to curb eight hours after the snow has stopped. The critical importance of maintaining public safety and mobility on Village streets and the significant cost of this effort warrants special attention from all personnel involved in the program from management to the operation level. Effective snow and ice control depends on careful and complete planning. All snow removal equipment and personnel must be ready to function quickly and smoothly when the need arises. Two essential characteristics of a successful snow and ice control plan are simplicity and clearly defined lines of operational authority. A special organizational plan has been developed in great detail because the Snow and Ice Control Program utilizes the services of Public Works employees who are normally assigned to various sections and divisions. The Snow Program assigns personnel from the Water, Sewer, Central Garage, Building Maintenance, Golf Course Maintenance, other village department personnel and again this year Part Time Seasonal Drivers to assist Street Maintenance and Forestry personnel during emergency situations. Therefore, it is important that each employee knows precisely his or her assigned tasks during such an operation. Reviewed 9/5/2012 1 I. INTRODUCTION (cont.) There are other factors that affect the overall impact of a Snow and Ice Control Program. Assuredly, the amount of snowfall is the major factor; the more snow that falls, the greater the problem of snow removal becomes. Another factor that is important is the rate of snowfall. Two inches of snow may fall over a six-hour period and not cause any particular problem. However, snow falling at two inches per hour can cause a potentially severe condition, and that rate of snowfall for an extended duration can be crippling to the community. In addition, other factors that can complicate snow removal operators are wind and temperature, which can cause drifting or severe icing conditions. Snow and ice will be cleared in accordance with the procedures presented in this report. It is the objective of the program to initiate salting promptly after icing or slippery conditions first occur, to begin plowing when one inch of snow accumulates on roadways, and to clear snow and ice from the pavement, 8 hours after the snow has stopped. IL CLIMATOLOGICAL BACKGROUND Although detailed weather data specifically related to Buffalo Grove is estimated, there is essentially similar information available from the National Oceanic and Atmospheric Administration which publishes climate reports based on conditions at O'Hare International Airport. Data for a period from 1982-83 to 2011-12 indicates that the average annual snowfall is 38.2 inches.' To put the annual snowfall into even a clearer perspective, the table that follows lists the recorded mean snow fall for the each month of the seven (7) month snow period for the years 1982-83 to 2011-12 and the bar graph on page 4 illustrates the total annual snowfall for the years 2002-2003 to 2011-2012. 'Local Climatological Data,Annual Summary with Comparative Data 2011,Chicago,Illinois O'Hare International Airport. U.S.Department of Commerce,National Climatic Center,Asheville,N.C. 1 Ibid. Revised 9/5/2012 2 RECORDED MEAN SNOW FALL (30 Years) October 0.3" November 1.6" December 8.8" January 11.3" February 8.5" March 6.3" April 1 Aff May 0.0" Revised 9/5/2012 3 o� 6,a O � M ct moo, i i W r� O � rrr V iuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu uuuu a uuuu�uu'i �� ����uuuuuuuuuuuuuuuuuuuuuuuuuuuuuu uuu (������' 0 0 0 0 0 0 0 0 r� 11upwus sauoul J Q L>L U Z W 2 U Z d' lf7 O r W 01 O N M d' lf7 O r W 01 O N 01 01 01 01 01 T O O O O O O O O O O M d' lf7 O r a0 CDO N M V' 0 O r M O O CD CD CD CD CD CD CDO O O O O O O O O O III. SNOW PERIOD PARKING RESTRICTIONS Vehicles parked on the street complicate the plowing and make clearing the full pavement width impossible. During snow plowing operations parking is prohibited on Village streets as defined in the following sections of the Buffalo Grove Municipal Code: Section 10-08.010 "It is unlawful to park any vehicle on any public highway for a period of three minutes at any time after snow begins to fall and for a period of twenty- four hours after snow stops falling if the snow on the street exceeds two inches in depth; provided, that the said twenty-four hour parking restriction shall continue during snow removal operations until completed..." Section BG-11-1308 "It shall be unlawful for any person, firm or corporation to permit any vehicle to stand....on any street in the municipality between the hours of 2:00 A.M. and 6:00 A.M. on any day." Section BG-4-102 "Authorization for Towing: The towing of vehicles by the Village or its approved towing service operators shall be authorized only by the Police Department and only under the circumstances herein provided. Towed vehicles shall be impounded at facilities designated by the Police Department until lawfully claimed or disposed of pursuant to State law, Chapter 625, Illinois Compiled Statutes. A. Towing Without Notice; Immediate Tows: Vehicles may be towed without notice where the vehicle is a hazardous or unlawful vehicle. Within 24 hours after towing a vehicle pursuant to this Chapter, a notice shall be sent to the Owner of the vehicle affording the opportunity for a hearing as provided in Section BG-4-105 and Section BG-4-106......... During normal conditions, enforcement of these ordinances is the responsibility of the Police Department. Reviewed 9/5/2012 5 IV. DESCRIPTION OF PROGRAM RESOURCES A. Personnel/Special Organizational Structure The 2011-2012 snow season reflected an accumulation of approximately 24.0 inches measured in Buffalo Grove. The snow removal operation for the season required 1756.25 man-hours to clear snow and ice from the pavement throughout the Village. During the 2010-2011 season approximately 3522 man-hours were required to clear 52.75 inches of snow. It is estimated that 4,000 man-hours could be expended on the 2011-2012 Snow and Ice Control Program. The duties of the Operations Manager for Streets, Sewerage, and Drainage and his staff during the snow season include receiving and storing salt, providing staff for salting operations, as well as staffing snow removal equipment for plowing operations. The salting operation (Level 1 procedure) consists of three, nine (9) man salting crews scheduled on a rotating basis. In case a regularly scheduled salting crewmember cannot be reached, three reserve salting crewmembers are designated. The reserve crewmembers are normally the scheduled duty crew from the week before. The plowing operations will consist of a staff of twenty three (23), plus two (2) mechanics and one (1) supervisor to operate plows. In addition to the principal plowing crew, other department personnel have been assigned to Level 2, Level 3 and Level 4 plowing tasks. The Level 2 plowing procedure is composed of sixteen (16) members of the Street and Forestry Sections, three (3) members of the Central Garage, two (2) members of the Building Maintenance Section, four (4) members of the Sewer/Drainage Section and one (1) member of the Water Dept. A Level 3 procedure is composed of two (2) crews consisting of twenty-six (26) employees in the first crew, and the second smaller crew consisting of twelve (12) full time employees & additional back up personnel as available. Hours of operation will be determined based on storm conditions at the time and forecasted weather conditions for our local area. The Level 4 plowing procedure is composed of two (2) crews consisting of twenty-one (21) members each. The Level 4 procedure will have each crew operating twelve (12) hours. The Level 5 procedure will essentially be the same as Level 4 with the addition of outside contractors that will assist Village crews by loading snow from cul-de-sacs and intersections. Since the plowing operation staff is normally assigned to numerous other crews, it is particularly important to establish a definitive chain of command for the snow plowing operation. The organizational structure for the five levels of the snow plowing operation is illustrated in the following text. 6 B. Equipment 1. Village Equipment An inventory list of the Village's chemical salt spreaders, snow plows, front-end loaders and other miscellaneous snow fighting equipment are as follows: SNOW FIGHTING EQUIPMENT CHEMICAL SPREADERS Unit Year Vehicle Type Spreader CaCI Tank 414 1995 10 ton Ford Dump Flink 100gal. Mid-America 415 2011 1 ton Ford Dump Salt Dog 416 2011 5 ton International Dump Bonnell 100gal. Mid-America 417 2011 1 ton Ford Dump Salt Dog 418 1997 5 ton Internal. Dump Flink 100gal. Mid-America 419 2011 1 ton Ford Dump Salt Dog 420 2011 1 ton Ford Dump Salt Dog 422 2002 5 ton International Dump Monroe 100gal.Mid-America 424 2007 5 ton International Dump Bonnell 100gal.Mid-America 426 2007 5 ton International Dump Bonnell 100gal.Mid-America 428 2007 5 ton International Dump Bonnell 100gal.Mid-America 432 2011 5 ton International Dump Bonnell 100gal.Mid-America 434 1996 5 ton International Dump Flink 100gal.Mid-America 436 2000 1 ton Chevrolet Dump Monroe 439 2000 5 ton International Dump Monroe 100gal.Monroe Reviewed 9/5/2012 7 SNOW FIGHTING EQUIPMENT cont. SNOW PLOWS Unit Year Vehicle Plow Type 414 1995 10 ton Ford Dump 11' Flink Nose Plow/ 10' Root under carriage 415 2011 1 ton Ford Dump 4WD 9' Western Plow 416 2011 5 ton International Dump I l'Bonnell Nose Plow/ 10' Bonnell under carriage 417 2011 1 ton Ford Dump 4WD 9' Western Pro-V Plow 418 1997 5 ton International Dump 11' Flink Nose Plow/ 10' Root under carriage 419 2011 1 ton Ford Dump 4WD 9' Western Pro-V Plow 420 2011 1 ton Ford Dump 4WD 9' Western Plow 422 2002 5 ton International Dump I Monroe Nose Plow/ 10' Monroe under carriage 424 2007 5 ton International Dump 11' Bonnell Nose Plow/ 10' Bonnell under carriage 426 2007 5 ton International Dump I Bonnell Nose Plow/ 10' Bonnell under carriage 428 2007 5 ton International Dump 11' Bonnell Nose Plow/ 10' Bonnell under carriage 432 2011 5 ton International Dump I Bonnell Nose Plow/ 10' Bonnell under carriage 434 1996 5 ton International Dump 11' Flink Nose Plow/ 10' Root under carriage 436 2000 1 ton Chev. Dump 4WD 9' Monroe Plow 439 2000 5 Ton International Dump I Monroe Nose Plow/ 10' Monroe under carriage 441 2002 3/4 ton Chev. Pickup 4WD 7-1/2' Fisher Plow 450 2002 3/4 ton Chev. Pickup 4WD 7-1/2' Fisher Plow 453 2008 1 ton Ford Pick-up 4WD 8' Western Plow 457 2002 3/4 ton Chev. Pick-up 4WD 7-1/2' Fisher Plow 460 2008 3/4 ton Ford Pick-up 4WD 7-1/2' Monroe Plow 461 2008 3/4 ton Ford Pick-up 4WD 7-1/2' Monroe Plow 470 2008 3/4 ton Ford Pick-up 4WD 7-1/2' Monroe Plow 471 2008 3/4 ton Ford Pick-up 4WD 7-1/2' Monroe Plow 472 2008 3/4 ton Ford Pick-up 4WD 7-1/2' Fisher Plow Reviewed 9/5/2012 8 SNOW FIGHTING EQUIPMENT cont. FRONT END LOADERS Unit Year Tractor Type Bucket Capacity/Plow Fel 1 2008 Atlas Bobcat S300 3/4cu.yds./V-Plow Fel 2 2005 New Holland B110 Fel/Bckh 1-1/4 cu.yds. Fel 3 1998 Volvo L 90 FEL 3 cu.yds/5 cu.yds. Fel 4 1999 John Deere 710B Fel/Bckh 2-1/4 cu.yds. Fel 5 2008 Atlas Bobcat S70 1/4 cu.yds./V-Plow MISCELLANEOUS Unit Year Equipment Description Equipment Type M6 2001 Toro Mower V-Plow / Snow blower M8 1998 Jacobson Snow blower M9 1998 Jacobson Snow blower During Severe Storms, the Engineering Division's four-wheel drive Chevy Blazer & Ford Explorer Units 4401, 4411 and 4412 will be made available for use for the Snow and Ice Control Program. This allows the Village Manager and Director of Public Works to review snow and ice removal operations without taking a plowing unit out of service. Reviewed 9/5/2012 9 B. Equipment(cont.) 2. Rental Equipment During severe snow condition, the Director of Public Works is responsible for determining when rental equipment is necessary and when to mobilize such equipment. Each year during the month of September, the Deputy Director of Public Works requests quotations from local contractors for the removal of snow throughout the winter season. Contractors are requested to state the type of equipment available with operator, and the hourly rate that would be charged for this service. Contractors submitting equipment inventories are listed blow: CONTRACTOR EQUIPMENT Lake County Grading Company 32901 N. Highway 21 P.O. Box L Libertyville, IL 60048 847-362-2590 BERG Chicago, Inc. 435 Aptakisic Rd. Lincolnshire, II 60069 847-415-2325 Berger Excavators 1003 Washington Wauconda, II 60084 847-526-5456 Glenbrook Excavating & Concrete, Inc. 1350 N. Old Rand Rd. Wauconda, IL. 60084 847-724-9477 Reviewed 9/5/2012 10 C. Materials The Village Board has authorized purchase of 1,000 tons of salt for the 2012-2013 Snow and Ice Control Program. There is approximately 6000 tons of salt in inventory from the previous winter. The "Annual Salt Record Form" illustrated on page 12 is utilized by the Deputy Director of Public Works to monitor salt order and deliveries. Also, the Village Board has authorized purchase of 50,000 gallons of liquid calcium chloride that will be used to treat icing conditions when temperatures drop below the melting limits of normal salt applications. The "Annual Calcium Chloride Record Form" illustrated on page 13 is utilized by the Deputy Director of Public Works to monitor liquid chloride orders and deliveries. Revised 95/2012 ll VILLAGE OF BUFFALO GROVE DEPARTMENT OF PUBLIC WORKS OPERATIONS DIVISION ROAD SALT Winter 2012 2013 Amount remaining from previous winter of: 2010 2011 3,155 tons Amount purchased winter of: 2011 2012 4,000 tons Amount used winter of: 2011 2012 1,390 tons Balance on hand from: 2011 2012 5,765 tons Amount to be purchased winter of: 2012 2013 1,000 tons Amount available for winter of: 2012 2013 6,765 tons Cost Road Salt previous winter: 2011 2012 $60.0000 per ton Cost Road Salt this winter: 2012 2013 $60.0000 per ton Date Salt Quantity Current Value Date Time Ammount Delivered/ Ticket Amount Usage On Hand of Quantity Total Cost Ordered Ordered Ordered Used Number Delivered tons tons on Hand per Storm 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.001 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.001 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.001 345,900.00 1 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.001 345,900.00 1 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.001 345,900.00 1 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.001 345,900.00 1 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.001 345,900.00 1 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 5765.00 $345,900.00 $0.00 Be inin Balance Total Ordered Total Delivered II n[al I.J,,"d In Stora e Value in Stora e 5,765 0 0.00 (,(( 5765.00 $345,900.00 $0.00 VILLAGE OF BUFFALO GROVE DEPARTMENT OF PUBLIC WORKS OPERATIONS DIVISION LIQUID CALCIUM CHLORIDE Winter 2012 2013 Amount remaining from previous winter: 2010 2011 5,256 gallons Amount purchased winter of: 2011 2012 21,189 gallons Amount used winter of: 2011 2012 20,585 gallons Balance on hand from: 2011 2012 5,860 gallons Amount to be purchased winter of: 2012 2013 50,000 gallons Amount available for winter of: 2012 2013 55,860 gallons Cost liquid cacl previous winter: 2011 2012 $0.5600 per gallon Cost liquid cacl this winter: 2012 2013 $0.5600 per gallon Date CaCI Quantity Current Value Date Time Ammount Delivered/ Ticket Amount Usage On Hand of Quantity Total Cost Ordered Ordered Ordered Used Number Delivered Gals. Gals. on Hand per Storm On Hand 5,860 $3,281.60 5,860 $3,281.60 5,860 $3,281.60 5,860 $3,281.60 5,860 $3,281.60 5,860 $3,281.60 5,860 $3,281.60 5,860 $3,281.60 5,860 $3,281.60 5,860 $3,281.60 5,860 $3,281.60 5,860 $3,281.60 5,860 $3,281.60 5,860 $3,281.60 5,860 $3,281.60 5,860 $3,281.60 5,860 $3,281.60 5,860 $3,281.60 5,860 $3,281.60 5,860 $3,281.60 5,860 $3,281.60 5,860 $3,281.60 5,860 $3,281.60 5,860 $3,281.60 5,860 $3,281.60 5,860 $3,281.60 5,860 $3,281.60 5,860 $3,281.60 5,8601 $3,281.60 5,8601 $3,281.60 5,8601 $3,281.60 D. Environmental Requirements Goals: It is the objective of the Operation Division to clear all snow and ice from Village streets eight(8) hours after the storm has ended with minimal environmental impact. To achieve this goal deicing chemicals will be applied to all Village streets. Deicing Chemicals are used to accomplish three things: (1)prevent the formation of snow and ice on pavement by creating a salt brine between pavement surface and snow, (2) melt snow and ice that has already formed and (3)prevent the build-up of snow pack. To minimize the use of deicing chemicals without influencing the end result of the bare pavement policy the following criteria will be observed. 1. Annual review of the snow plan with all employees will occur prior to the snow season. This session will include route assignments,policy changes, equipment maintenance, safety practices and a'behind the wheel' test with a supervisor. Employees will not operate snow removal equipment until they have received instructions from a supervisor. 2. All salt delivered will be placed in the storage facility by the end of that work day. The area will be broomed after completion of all deliveries. 3. All tailgate spreaders will be calibrated to control application rates. (See calibration procedures page 22-23.) 4. Application rates will be assigned by the supervisor based on current storm conditions. Refer to Storm Guidelines on page 33 for application rates. 5. When de-icing chemicals are required the road salt will be treated by applying liquid calcium chloride at a rate of 10 gallons per ton. 6. Snowplows will be dispatched when 1 inch of snow has accumulated and de-icing chemicals have no effect on pavement clearing. Weather conditions and length of storm will dictate use of deicing chemicals. 7. At the end of each storm unused salt shall be returned to the storage facility. Spills from loading etc. will be broomed and returned to the storage facility. 14 D. Environmental Requirements (cont.) 8. An annual inspection will be performed on the salt storage facility and the liquid calcium chloride equipment. Refer to inspection forms on page 16- 18. a. Salt Storage Facility 1. Rate the condition of the roof exterior and interior. 2. Rate the condition of the footer walls exterior and interior. 3. Rate the condition of the pad exterior and interior. 4. Evaluate electrical components such as lighting and exhaust fan. 5. Provide comments on housekeeping of the site. b. Calcium Chloride Storage 1. Provide an evaluation on the condition of the tank, pump,pipe and fittings. 2. Rate the condition of the pad surrounding the tank. 3. Provide comments on the housekeeping of the site. When the inspection is completed perform necessary maintenance as detailed in the review. Date and describe the maintenance performed and submit to the Deputy Director of Public Works. This inspection will be performed annually before salt and liquid calcium chloride is received for the snow season. Reviewed 9/5/2012 15 VILLAGE OF BUFFALO GROVE PUBLIC WORKS OPERATIONS CHLORIDE STORAGE AREA ANNUAL INSPECTION SALT DOME ROOF Exterior Interior FOOTER WALL Exterior Interior PAD Exterior Interior 16 ELECTRICAL Lighting Exhaust Fan HOUSEKEEPING DATE& DESCRIPTION OF MAINTENANCE COMPLETED 17 CALCIUM CHLORIDE STORAGE TANK PUMP PIPE& FITTINGS HOUSEKEEPING DATE& DESCRIPTION OF MAINTENANCE COMPLETED 18 V. OPERATIONAL PROCEDURES A. Safety and Training Safety The purpose of the Snow and Ice Control Program is to provide safe and efficient snow and ice removal service on Village streets. It is emphasized to all program personnel that this does not mean that they are to overlook their own safety and create further hazards while engaged in snow and ice control activities. It is stressed that program personnel can insure the safety of others as well as themselves if they remember to adhere to the following: 1. Always inspect the equipment, including hydraulic hoses and emergency lights before entering the vehicle. 2. Report all mechanical trouble to your supervisor immediately. 3. Obey all traffic laws, do not use excessive speed and stop at all stop signs and traffic lights. The plowing unit is not an emergency vehicle. 4. Be helpful to others who are stranded or stuck in the snow, if it appears that you will not be able to help that person, notify your supervisor by radio and inform him of the situation. 5. Personnel shall not operate snow removal equipment longer than a sixteen (16) hour shift without having at least eight(8) hours off, unless cleanup is near completion. In this case the operator may choose to continue the route assignment until it is completed or the operator can request backup personnel to complete the route assignment. In either case personnel must notify the Supervisor of their decision. 19 A. Safety and Training continued Training Each year in the month of November, the Training Coordinator and the Deputy Director of Public Works will conduct an in-house training session for all personnel involved in the Snow and Ice Control Program. New personnel will not operate snow fighting equipment until they are properly licensed and trained. This process will include a complete review of the snow and ice control program, equipment preparation and its use, route designations, material application and usage, safety procedures, proper communication, incident reporting, pre & post trip inspections, and other areas as necessary. Through the use of training videos produced by the Salt Institute and the National Safety Council salting and plowing techniques are discussed. In addition to class room training, all personnel will conduct dry-runs in there designated routes before the winter season. Defensive driving techniques will be emphasized with a behind the wheel approach. At the time personnel are completing their dry-runs they are instructed to watch for potential hazards (high sewer grates, low hanging limbs, broken mailboxes) and to report them to the Street Supervisor before the winter season. Personnel will also be instructed to make notes of the most efficient way to complete their routes. If needed, annual training will include a ride along with the Operations Manager for Streets, Sewerage and Drainage, to assist personnel with problematic concerns which can be addressed during the ride. During the winter season if a complaint is received for poor salting or plowing practices, the Operations Manager for Streets, Sewerage & Drainage may find a need to have a refresher course with a driver to address the complaint and to make sure the driver is following Village procedures. All annual training will be reviewed from year to year to insure that all industry standards and new techniques are reviewed to assure that the Snow and Ice Control Program is up to date for a more efficient operation. Reviewed 9/5/2012 20 B. Equipment Maintenance and Repair 1. Preparation of Equipment During the months of October and November the Street Maintenance and Central Garage staff will examine the condition of all snow removal equipment. Repairs are made as required, tailgate spreaders and nose plows are mounted to the trucks. After inspection and repairs are completed plows are placed in the yard in such a manner so that they are readily accessible for the seasons first plowing. Salt spreaders are calibrated in October of each year by the Street Section staff. A calibration chart for the salt truck is prepared and placed in the truck. Copies of the calibration chart for each 5-ton salt truck are filed with the Street Maintenance Supervisor and the Superintendent of Public Works Operations. Once all equipment has been installed and readied for operation, operators will perform a trial run over their designated routes. All equipment is tried and tested during the trial run. Failures during the operation of the equipment must be reported to the Operations Manager for Streets, Sewerage and Drainage. The Operations Manager will make arrangements with Central Garage staff for immediate repair or replacement. 2. Spreader Calibration To assure proper application rates which will effectively melt snow and ice while conserving salt, each spreader is calibrated during the month of October. Calibration charts are then placed in the cab of each spreader equipped 5-ton truck. Reviewed 9/5/2012 21 SPREADER CALIBRATION PROCEDURE Calibrating is simply calculating the pounds per mile discharge at various truck speeds by first counting the number of auger or conveyor shaft revolutions per minute, measuring the salt discharging in one revolution, then multiplying the two and finally multiplying the discharge rate by the minutes it takes to travel one mile. Each spreader should be calibrated individually. Even the same models can vary widely at the same setting. Equipment Needed 1. Dairy scale 2. Canvas or bucket 3. Chalk, crayon or other marker 4. Watch with second hand Calibration Steps (Tailgate Spreaders) 1. Remove spinner. 2. Warm trucks hydraulic oil to normal operating temperature with spreader system running. 3. Put partial load of salt on truck. 4. Mark shaft end of auger. 5. Dump salt onto auger. 6. Rev truck engine to operating RPM. 7. Count number of shaft revolutions per minute at each spreader control setting and record. 8. Collect salt for four revolutions. Weigh deducting the weight of the container. Divide by four to get the weight of one revolution. 9. Multiply shaft RPM (Column A) by Discharge per Revolution (Column B) to get Discharge rate in pounds per minute (Column C), then multiply Discharge Rate by minutes to travel one mile at various truck speeds to get Pounds Discharge per mile. 22 SPREADER CALIBRATION PROCEDURE cont. EXAMPLE: At 20 MPH with 30 shaft RPM and 7 lbs. discharge 30 x 7 =210 x 3.0 = 630 lbs. per mile Calibration Steps (Automatic Controls) 1. Remove spinner. 2. Set auger control on setting 1. 3. Place bucket to catch salt dispensed. 4. Catch and weigh salt dispensed in 3 complete revolutions of auger. 5. Divide this number by 3. 6. Repeat this 4 times and get average weight of salt dispensed. 7. R.P.M.S. of auger is present, but this can be adjusted to receive correct amount of salt desired. 8. Multiply weight of salt per revolution time's number of revolutions on that setting to get amount dispensed per mile. This amount remains constant regardless of speed, but calibration must be done for each control setting. Record all information on calibration cards and place in each vehicle. The Operations Manager for Streets, Sewerage and Drainage, and the Deputy Director of Public Works will keep a copy. Reviewed 9/5/2012 23 3. Operator Check List Before leaving the garage area, each piece of equipment is inspected by the assigned operator. The operator is held responsible for the condition of the unit and is required to report any items that are damaged or in need of repair to the Operations Manager for Streets, Sewerage and Drainage so that immediate repairs or replacements can be made. The operator also checks all fluid levels and emergency lights. Operators are required to perform the following inspections during a storm: • Carefully examine plow blades during snow removal operations and after each use. Blade wear eating into the backing plate or "Mold Board", can be very costly to replace. Snow plow blades do not wear evenly. Blades should be replaced when they are within one half (1/2) inch of the backing plate. Operators must check blades for wear during the storm. Operators also must examine the plow assembly, shoe assembly, and hydraulics. • Inspect snowplow lift cylinders and under carriage blades. Check air and hydraulic hoses and other critical parts of the power units. • Inspect all vehicles lighting and warning lights. • Check all brakes, steering, clutch,transmission, and engine operation. • Examine all spreader hoses and fittings. Check spinner and auger controls, and attachments for proper operation. • Inspect the cab for safety equipment, ie., first aid kit, flashlight, safety kit or flare kit, safety vest, gloves heavy coat and a shovel. 4. Preventative Maintenance of Equipment a. Tailgate Spreader After each chemical application all equipment shall be cleaned, hosed down thoroughly and allowed to dry. When dry, components of the tailgate 24 spreader such as chains, sprockets, hinges, spinners and other moving parts shall be lubricated with a coat of aerosol gear lube. All bearings shall be greased at the zerk fittings on both sides of the spreader box. NOTE: All equipment must be washed down in the designated area for washing. Any salt remaining in the spreader must be removed and returned to storage. Wash water will be filtered through the triple basin and pumped by a licensed waste hauler as required. b. Snow Plow and Frame Blades, plow, plow assemblies and frame shall be examined after each storm for metal fatigue, broken welds, dents and dings. Broken welds shall be repaired immediately. l. Grind old weld material away. 2. Bevel material receiving the weld. 3. Clamp material to hold in place. 4. Apply a tack weld. 5. Complete weld by applying material in circular motion. Metal fatigue and structural damage should be reported to the Operations Manager for Streets, Sewerage and Drainage, and a work order prepared and submitted to the Central Garage. C. Removal and Storage When it appears that the snow and ice season has ended, the Deputy Director of Public Works will direct that all snow and ice control equipment be removed from the vehicles. Each piece of equipment will be examined for damage and necessary repairs made. Each piece of equipment that will be used the following season will be painted and prepared for storage. 25 Village of Buffalo Grove Public Works Department Performance Standard Section: 461 Program: 15 ROAD SALT APPLICATION Description: Road salt application includes applying salt to Village roads when winter storm conditions are hazardous for vehicular traffic EQUIPMENT AND SAFETY GEAR 1. Front-end loader 1. Warm clothing 2. One ton truck 2. Flare it or reflector kit 3. Five or ten ton truck 3. Safety vest 4. Street broom 4. Safety toe shoes 5. Flat shovel 5. First aid kit MATERIALS 1. Salt 2. Liquid calcium chloride CREW SIZE-One WORK METHOD 1. Turn on lights and exhaust fan in the salt dome(switch is located next to north overhead door). 2. Perform fluid level checks and other operator checks on front end loader and trucks.(See check list) 3. Park trucks at the salt dome for loading. 4. Load trucks with 3, 12 or 15 tons of salt as truck GVW dictates 5. As personnel report the salt crew leader will assign a route and provide applications rate according to storm guidelines. 6. Refer to snow and ice control plan for further information and designated assignments. 7. After each chemical application all equipment shall be cleaned. Remove gear/sprocket cover plates and hosed down thoroughly and allow to dry. When dry components of the tailgate spreader such as chains,sprockets,hinges,gears,spinners and other moving parts shall be lubricated with a coat of arousal gear lube. All bearings shall be greased at the zerk fittings on both sides of the spreader box. 8. At the end of each storm,salt spillage in the loading area shall be swept up and returned to the salt dome. Use a coarse bristle street broom and flat shovel to remove spillage. SAFETY PROCEDURES 1. Insure all application equipment is secure and operating. 2. Insure all emergency lights are operating. Performance Standard:tons/occurrence Revised:9/19/2011 Reviewed:9/19/2011 26 Village of Buffalo Grove Public Works Department Performance Standard Section: 461 Program: 16 LIQUID CALCIUM CHLORIDE APPLICATION Description: Chemical application includes applying salt or a mixture of salt and calcium chloride on Village streets.Salt is applied when conditions are hazardous for vehicular traffic.A salt/calcium liquid chloride mixture is applied when conditions are icy. EQUIPMENT AND SAFETY GEAR 1. Front end loader 1. Warm clothing 2. Five or ten ton truck 2. Flare or reflector kit 3. Tow chain or cable 3. Safety vest 4. Coarse bristle street broom 4. Safety toe shoes 5. Flat shovel 5. First aid kit 6. Calcium spray pump and tank 6. Rubber gloves 7. Truck mounted calcium tank 7. Face shield MATERIALS 1. Salt 2. Liquid calcium chloride WORK METHOD 1. Turn on lights and exhaust fan in the salt dome(switch is located next to north overhead door). 2. Perform fluid level checks and other operator checks on front end loader and trucks. (see check list) 3. Park trucks at the salt dome for loading. 4. Load trucks with 3, 12 or 15 tons of salt as truck GVW dictates. 5. Load calcium chloride tank located at rear of truck. 6. Connect discharge hose of calcium chloride pump to fill port of calcium chloride tank. 7. Open valves on hose and tank. 8. Turn power to calcium chloride pump on. 9. Fill tank to about 1"from top,and shut power off. 10. Close valves on hose and tank. 11. Remove hose and replace it to its hanger. 12. Check for any system leaks. 13. Set application rate to predetermined setting generally 12 to 15 gallons of calcium chloride per 1 ton of salt. This will vary according to road conditions. 14. At the end of each storm calcium chloride supply hose,pump and nozzles will be flushed and rinsed out 15. Refer to snow and ice control plan for further information and designated assignments. 16. After each chemical application all equipment shall be cleaned. 27 HYDRAULIC SYSTEM TROUBLE SHOOTING GUIDE PROBLEM POSSIBLE CAUSES CORRECTION Erratic operation 1. Low oil level 1. Fill reservoir of spinner&auger 2. Motor worn out 2. Replace motor motor 3. Valve by-pass plugged 3. Clean by-pass assembly 4. Tank vent plugged 4. Clean tank vent Pump cavitation 1. Suction line too small 1. Change and diameter,too long or straighten kinked suction line 2. Low oil level 2. Fill reservoir 3. Air entering suction 3. Tighten fittings line 4. Oil too viscous 4. Warm up system or use lighter oil 5. Excessive pump speed 5. Reset pump drive speed Spreader will not operate 1. Low oil level 1. Fill reservoir 2. Valve plugged with dirt 2. Clean hydraulic system 3. Q-D's incorrectly 3. Hook up hoses correctly connected SAFETY PROCEDURES 1. Turn on the exhaust fan in the salt dome before entering. 2. Inspect all vehicle lighting,warning lights and fluid levels. 3. Check all brakes,steering,transmission and engine operation. 4. Examine all spreaders,hoses and fittings. Check spinner and auger controls and attachment for proper operation. 5. Examine the cab for safety equipment ie. first aid kit,flashlights,reflector kit or flare kit,safety vest,gloves,heavy coat and fire extinguisher 6. All personnel shall be checked out on equipment before being assigned to this procedure. Performance Standard: man-hours/ton applied Revised: 01/29/2007 Reviewed:01/29/2007 28 C. Weather Monitoring There are four(4) storm-warning sources available to program personnel. Each source receives broadcasts from the U.S. Weather Bureau. The Village Public Works Department monitors weather bulletins through our online network. Through this satellite system, the service provides up to the minute forecasts which can be useful in deploying manpower and equipment before and during a storm. Three small weather alert audio boxes are located in the offices of the Operations Manager for Streets, Sewerage and Drainage, Deputy Director of Public Works, and Director of Public Works. These units are portable and will be used during off-duty hours to keep personnel informed of storm conditions. A third source of emergency snow alert is available through the Northwest Central Dispatch System. During emergency snow conditions, the Illinois Department of Transportation will authorize a "Snow Alert" message over the Law Enforcement Agencies Data System (LEADS) via the Illinois State Police Command Center. When the Northwest Central Dispatch System receives a "Snow Alert" message, the Northwest Central Dispatch System will notify the Public Works Department during normal business hours or the Police Department after hours and weekends. A fourth source of emergency snow information is available through the local television cable network, "The Weather Channel" (Channel 39). Televisions are located in the Village Hall, the Police Department, and the Public Service Center, and can be tuned to this channel for weather forecasts and local maps. D. Field Operations Overview The Snow and Ice Control Program will take precedence over all other departmental programs except those activities providing other emergency services such as water-main break repairs. The duties of the Operations Manager for Streets, Sewerage and Drainage and his staff include receiving and storing salt; provide staff for salting operations, as well as staffing snow removal equipment for plowing operations. 29 D. Field Operations Overview (cont.) The salting operations consist of three (3), nine (9) man salting crews scheduled on a rotating basis for a Level 1 salting operation. In case a regularly scheduled salting crew member cannot be reached, three (3) reserve salting crew members are designated. The reserve crew members are normally the scheduled duty crew from the week before. The plowing operations will consist of one crew of twenty-three (23) plow operators plus two (2) mechanics and one (1) supervisor. In addition to the principal plowing crew, other department personnel have been assigned to Level 2, Level 3and Level 4 plowing tasks. The Level 2 plowing procedure is composed of the sixteen (16) members of the Street and Forestry Sections, three (3) members of Central Garage, two (2) members of the Building Maintenance Section, four (4) members of the Sewer/Drainage Sections, and one (1) member of the Water Department. The Level 3 plowing procedure is composed of two (2) crews consisting of twenty- six (26) employees in the first crew and a second crew consisting of twelve (12) full time employees, and back up personnel as available. The Level 4 procedure is composed of two (2) crew consisting of twenty-one (21) members, each crew operating 12 hours. The Level 5 procedure will essentially be the same as Level 4 with the addition of outside contractors that will assist Village crews by loading snow from the cul-de-sacs and intersections. Since the plowing operation staff is normally assigned to numerous other crews, it is particularly important to establish a definitive chain of command for the snow plowing operation. The organizational structure for the five levels of the snow plowing operation is illustrated in the following text. Hours of operation for all levels will be determined based on the storm conditions at the time and forecasted weather conditions for our local area. 30 1. Route Plans An important concept in the overall Snow and Ice Control Program is assigning specific areas of the Village to one driver and one truck. This assures that every street or cul-de-sac is the responsibility of a particular operator and also enables the Deputy Director of Public Works or Operations Manager for Streets, Sewerage and Drainage, to supervise the operation more effectively. In general, the routes have been laid out so as to provide compact routes which minimize overlap with other routes. There is one exception to this general rule. The exception relates to the fact that the size of the cul-de-sacs and hammer heads restrict the type of equipment that can be used. In some cases a larger vehicle may be able to turn around in a cul-de-sac to initially open the roadway; however, depending on total accumulation of snow, it is normally more effective to complete cul-de-sac plowing using a smaller vehicle. The following pages denote the twenty (20) routes which have been developed for a Level 2, 3, 4, and 5 procedures. E. Snow Fighting Procedures Five levels of procedure will determine call out and assignment of personnel. LEVEL 1 PROCEDURE When roads become slippery from ice and snow during normal week day working hours of 7:00 AM TO 3:30 PM, the Deputy Director of Public Works or his designate will issue a Level 1 procedure. Nine (9) operators with spreader equipped trucks will initiate salt application on all Village streets. During non-working hours 3:30 PM TO 7:00 AM a crew of nine (9) men will be on standby every day of the snow season. It is the responsibility of the Police Department'Watch Commander' to call the assigned salt crew leader when in his opinion conditions warrant salt applications. The assigned crew will be dispatched to designated areas throughout the Village after notification. All salt routes will give priority to emergency drives at the Village Hall, Police Headquarters, Public Service Center and Fire Stations 25, 26 & 27 and the commuter parking lots. Collector access routes and school zones are completed second, and all other secondary streets within the route assignment are completed next. All streets will receive salt treatment to achieve bare pavement. 31 Spreading Timing is crucial in chemical application because the promptness of the application and the amount of chemical applied determines if the snow and ice will stick to the pavement. While the pavement is wet, it is practical to make a chemical application prior to the actual storm to prevent the possibility of slick conditions. Temperature and storm conditions will alter the use of salt. Road salt is most effective at temperatures above 20 degrees Fahrenheit, and least effective at temperatures below 10 degrees Fahrenheit. Operators must be watchful for changing storm conditions. If temperatures begin to drop, slush and brine may refreeze, therefore application rates will vary as storm conditions vary. Also, salt application rates may have to be increased at night, on sunless days, and when the temperature drops. Storm Fighting Guidelines provide information for selecting salt application rates based on storm conditions. Once the rate of application is determined by the Operations Manager for Streets, Sewerage and Drainage, or salt crew leader, the operator must estimate the average speed or RPM rate at which he will operate, and then make the necessary settings as predetermined from the calibration chart in the cab of each truck. A mechanic is assigned to each crew. The mechanic will make repairs to equipment as needed and will also operate the front end loader to load State, Cook County, Lake County, and Village trucks as required. Reviewed 9/5/2012 32 STORM FIGHTING GUIDELINES The following chart is a guideline to combat various types of storms. This will aid operating personnel in determining the activity to be done on the street. The condition will be determined by the Deputy Director of Public Works or the Operations Manager for Streets, Sewerage and Drainage. CONDITION 1 If snow or sleet apply salt and liquid calcium chloride at 150- Temperature -near 30 300 lbs.per mile.If snow or sleet continues and accumulates, Precipitation -snow/sleet plow and salt simultaneously. Road Surface -wet CONDITION 2 Apply salt and liquid calcium chloride at 300-600 lbs.per Temperature -below 30 or falling mile depending on the accumulation rate. Precipitation -snow/sleet As snowfall continues and accumulates,plow and repeat Road Surface -wet or sticky application as roads are cleared. CONDITION 3 Plow as soon as possible.DO NOT apply salt. Continue Temperature -below 20 and falling to plow and check for wet,packed or ice spots. Precipitation -dry snow Treat them with liquid calcium chloride/salt mix applications. Road Surface -dry CONDITION 4 If freezing rain,apply salt and liquid calcium chloride at 150- Temperature -near 30 or falling 300 lbs.per mile.If rain continues to freeze re-apply salt at Precipitation - freezing rain 300 lbs.per mile. Road Surface -wet or sticky CONDITION 5 Apply salt and liquid calcium chloride at 600-900 lbs. Temperature -below 20 per mile as required.If snow or sleet continues and Precipitation -snow,sleet or accumulates,plow and salt as road is cleared. If temperature -freezing rain starts to rise,apply salt and liquid calcium chloride at 150- Road Surface -wet 300 lbs.per mile after roads have been cleared. CONDITION 6 Apply salt and liquid calcium chloride at a rate of 600-900 Temperature -below 10 lbs.per mile. If snow or ice becomes mealy,freezing,or Precipitation -snow,sleet,rain slushy plow.As roads are cleared apply salt and liquid Road Surface - accumulation,packed calcium chloride at 300-600 lbs.per mile. snow or ice. NOTE: If temperatures are below 10 degrees F. in the evening, a heavier application of liquid calcium chloride and salt may be required. If temperatures are 10 degree F. during day light hours and it is cloudy, a lighter application of liquid calcium chloride and salt may be applied. Reviewed 9/5/2012 33 LEVEL 1 CALL BACK SCHEDULE SALT CREW AND MECHANICS Crew 1 Sec. Veh. # Crew 3 Sec. Veh. # Jeff Hennig 1 418 Hans Marx 1 418 Pete Rosenberg 2 426 Ron Weinert 2 426 Bryan Beitzel 3 424 Steve Fritz 3 424 Forest Thomson 4 416 Tom Wisniewski 4 416 Tyler Ankney 5 432 Jason Hartman 5 432 Mike Marquardt 6 439 Karl Rosenberg 6 439 Dominick Tunzi 7 422 Andy Dziekanski 7 422 Jeff Mazurek 8 434 Mike McDonough 8 434 Mike Flaherty 9 414 Dave Gretz 9 414 Crew 2 Sec. Veh. # Mechanics Andrew Peters 1 418 Mike Hunsinger 2 426 1. Steve Johansen - Mechanic Scott Fontanez 3 424 2. Jim Wargo - Mechanic Eric Hansen 4 416 3. Dean Grobarchik - Mechanic Bill Litwiler 5 432 Tom Milas 6 439 Salt Crew Leaders in Bold Type Scott Tuccori 7 422 Ben Kruse 8 434 Tim Malinowski 9 414 DATE CREW # DATE CREW # Oct. 29 —Nov. 04 1 Jan. 14 - Jan. 20 3 Nov. 05 - Nov. 11 2 Jan. 21 - Jan. 27 1 Nov. 12 - Nov. 18 3 Jan. 28 - Feb. 03 2 Nov. 19 -Nov. 25 1 Feb. 04 - Feb. 10 3 Nov. 26 —Dec. 02 2 Feb. 11 — Feb. 18 1 Dec. 03 - Dec. 09 3 Feb. 19— Feb. 24 2 Dec. 10 - Dec. 16 1 Feb. 25 - Mar. 01 3 � Mar. 02 - Mar. 08 1 v���M1 � Mar. 09 - Mar. 15 2 Dec. 31 - Jan. 06 1 Mar. 16 - Mar. 22 3 Jan. 07 - Jan. 13 2 Mar. 23 - Apr. 29 1 Revised 9/5/2012 34 LEVEL ONE PROCEDURE SALT ROUTE ASSIGNMENTS SNOW FIGHTING DIRECTOR Director Public Works Deputy Director Public Works ����������� �������� ...................��������������������������N6�N������������������������������������������������� � ������������� LEVEL ONE PROCEDURE LEVEL ONE PROCEDURE LEVEL ONE PROCEDURE ......................................... SALT CREW 1 SALT CREW 2 SALT CREW 3 efft�HennTg ���,����,����,������„,„��„�s�N SAnd ROUTE al, ����,����,����,�,,,��o�xgq Forestry ALTRMarx Supervisor �„���„���„�„�„„��o�m��i OUTE 1 rk, Mai Hans SALT Main SALT ROUTE kTE�� n�nBuildi, SALT ROUTE nce Supervisors 1 v1 ntTWOUTE 2 Marrkr.II CL ul Mike ten g Pete Rosenbergmngp/ Mike Hunsm er Ron Weinert pB SALT ROUTE 3 ROUTE evROU 3 ons Manager rzL Mdyan Bte1 Sc Font ne Ste Fritz ott FoestVTOhomson Enc� aTE4,���„���„���„���„„�����s SALT iOUTE��4��„���„���„���„�„�„„��o��� F �y SALT ROUTE mP. SALT ROUTE q \1ry nt IN, SALT Maint.W kr. ) To ki Hansen ar �\gI\Vy�\fig, ST ale tAnkn�y����„���„���„���„n�u�m„uni4 v1a YT ROUTE 5 Jason Bill LiYwiler SAL mi;GUT Hartmal n3„���„���„���„�„.„„�......i T RO M Wrk i y r e n rro \1i n. ......�vw�� Mid n ROUTE q adt „��SMa nt�W�Rk � V ry� Karl Rosenberlg„���„���„���„�„�„„��o���ti in Tom Miles \� s i. „ .........umn"j0 „��„-����„��� AL'T'RamTE�„„.��„.��„.��„.u�us 8 SALM,a O�UTEk �T ROk TES„„...„...„...,..„.„..„.sii m��e ,nuL SAT SAL OU e c I W rkr Dominick Tunzi A y zi ski Scott Tuccorl 1�on�ann,�M,�............. ....��� .„.�„...„...„.„.„„n..o�a..n.' ti 8V ;GUT .... „...„...„..... ..... y ��..„„..„.. BT Build.� . . ORIEC kMait Jeff MkeMCDonoug Ben...i.............,^rv8""" 11o .......... Build.MariROUTE w kE„� „„��„���„���„��SALT SMa nt�W,Rk E�„�„���„���„���„���„„�����s �,n,��„�����„���„���„���,MaD ve U.E9„���„���„���,,,�us,�o�„ sn''ns' m S R ALT a z Mike Flaherty Tim Malinowski OPERATO�R���„���„�u�s�„soipq.� .... LOADMR OPERIATOR„���„���„„�����sn��q. .... "'"„�„�....„..„.RODAD OPeM GrobaRrchTOR��„...,,,.us,.o.„n�itl.� Steve Johansen Jim Wargo � �"'� n�a+ �0pm„nuu-mwm-m-m-m.... ..... .....m.��,w„g �4n�an 10/8/2012 35 Excel/K/Street/She w/Snow11-12/Leve11 -- --- o C - � o 5 Do C �c tit 1, I o f z 144IDi m mo s � g MEAN of o UFFAao BROWS SALT ROUTE ASSIGNMENTS MAIN ROADS AND SCHOOLS SALT FIRST TRUCK&ROUTE CREW 1 CREW 2 CREW 3 418/1 JEFF HENNIG ANDY PETERS HANS MARX 474 447 470 426/2 """"""""""""""""""""""", PETE ROSENBERG MIKE HUNSINGER RON WEINERT 477 440 461 - BRYAN BEITZEL SCOTT FONTANEZ STEVE FRITZ 424/3 O 460 462 465 416/4 FOREST THOMSON ERIC HANSEN TOM WISNIEWSKI 471 478 449 i """"""""""""""""""""""""""""""""" TYLER ANKNEY BILL LITWILER JASON HARTMAN 432/5 439/6 MIKE MARQUARDT TOM MILAS KARL ROSENBERG 476 475 479 422/7 """""""",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, DOMINICK TUNZI SCOTT TUCCORI ANDY DZIEKANSKI 434 443 464 434/8 JEFF MAZUREK BEN KRUSE MIKE MCDONOUGH 473 445 442 414/9 """"^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^' MIKE FLAHERTY TIM MALINOWSKI DAVE GRETZ 441 463 472 MECHANIC STEVE JOHANSEN JIM WARGO DEAN GROBARCHI 431 432 433 ^ ':utilma Satt Routes SaltRouteAeai nmente.dw REV 8 OCT 12 If the storm intensified and one (1) inch of snow accumulates, the Deputy Director of Public Works and the Operations Manager for Streets, Sewerage and Drainage, will be notified. Through a conference call they will determine the Level of Procedure to initiate before recall of additional personnel begins. The assignment of manpower and equipment will depend upon the U.S. Weather Bureau forecasts and present storm conditions. LEVEL 2 PROCEDURE After one (1) inch of snow accumulates and it is determined that additional personnel are required; the salt crew will ready all snow fighting equipment for plowing operations. The salt crew leader will notify sixteen (16) additional personnel assigned to the Level 2 Procedure. A crew of twenty-four (24) men and two (2) mechanics will provide snow removal operations in assigned areas. As equipment is readied and call back personnel arrive, crew members will be dispatched to pre-designated areas as illustrated in plan 2A. The operators will begin to open and maintain two passes on all streets and in all cul-de-sacs in their designated areas. As the storm weakens and/or opening passes have been completed the operators will be instructed to commence Plan 2B. Operators will then proceed to pre-assigned routes where clean-up procedures will begin. At this level of the plan the larger equipment will clear assigned streets and the smaller equipment will clear assigned cul-de-sacs. Every attempt will be made to clear all snow from the roadway. However, cars parked on streets or driveways cleared into the street by residents, will not be plowed after routes have been cleared initially. Spot clean up of the Village will occur the following day. 37 SNOW REMOVAL CREW ASSIGNMENTS LEVEL 2 CALL BACK PLAN A PLAN B PLAN A PLAN B ROUTE ROUTE TRUCK FIRST LINE NO BACKUP TRUCK ROUTE ROUTE NUMBER NUMBER NUMBER DRIVER ASSIGNED DRIVER NECESSARY NUMBER NUMBER NUMBER SUPERVISOR 453 BRYAN BEITZEL 453 SUPERVISOR 1 1 419 TOM WISNIEWSKI 419 1 1 4 2 434 BEN KRUSE 434 4 2 5 3 422 ANDY DZIEKANSKI 422 5 3 2 4 470 TYLER ANKNEY 470 2 4 3 5 420 MIKE MARQUARDT 420 3 5 7 6 428 TIM MALINOWSKI 428 7 6 9 7 460 ANDREW PETERS 460 9 7 8 8 432 BILL LITWILER 432 8 8 10 9 415 JEFF MAZUREK 415 10 9 11 10 416 FORREST THOMSON 416 11 10 12 11 417 PETE ROSENBERG 417 12 11 6 12 414 DAVE GRETZ 414 6 12 13 13 426 RON WEINERT 426 13 13 14 14 471 KARL ROSENBERG 471 14 14 15 15 424 SCOTT FONTZNEZ 424 15 15 16 16 472 ERIC HANSEN 472 16 16 17 17 461 STEVE FRITZ 461 17 17 18 18 457 JASON HARTMAN 457 18 18 19 19 418 JEFF HENNIG 418 19 19 20 20 439 TOM MILAS 439 20 20 METRA/PACE LOTS 436 MIKE MCDONOUGH 436 METRA/PACE LOTS 404 SCOTT TUCCORI 404 MECHANIC/CAMPUS LOTS MECHANIC MECHANIC/CAMPUS LOTS MECHANIC/CAMPUS LOTS MECHANIC MECHANIC/CAMPUS LOTS 38 10/8/12 8:52 AM LEVEL TWO PROCEDURE PLOW ROUTE ASSIGNMENTS SNOW FIGHTING DIRECTOR Director Public Works Greg Boysen Deputy Director of Public Works 401-Rick Kuhl PLOW CREW SUPERVISOR Operations Manager 453-Bryan Beitzel ROUTE 1A&1 B ROUTE 12A&11 B Maint.Wrkr.I Maint.Wrkr.1 419-Tom Wisniewski 417-Pete Rosenberg ROUTE 4A&2B ROUTE 6A&12B Maint.Wrkr.11 CL Maint.Wrkr.11 CL 434-Ben Kruse 414-Dave Gretz ROUTE 5A&3B ROUTE 13A&13B Maint.Wrkr.11 m Maint.Wrkr.11 CL 422-Andy Dziekanski 426-Ron Weinert ROUTE 2A&4B ROUTE 14A&14B Maint.Wrkr.I m Maint.Wrkr.1 470-Tyler Ankney 471-Karl Rosenberg ROUTE 3A&5B ROUTE 15A&15B Maint.Wrkr.I m Maint.Wrkr.11 CL 420-Mike Marquardt 424-Scott Fontanez ROUTE 7A&6B ROUTE 16A&16B Maint.Wrkr.11 Maint.Wrkr.1 428-Tim Malinowski 472-Eric Hansen ROUTE 9A&7B ROUTE 17A&17B Maint.Wrkr.I Maint.Wrkr.1 460-Andy Peters 461-Steve Fritz ROUTE 8A&8B ROUTE 18A&18B Maint.Wrkr.11 CL m uuuuuum Maint.Wrkr.11 432-Bill Litwiler 457-Jason Hartman ROUTE 10A&9B ROUTE 19A&19B Maint.Wrkr.11 CL m uuuuuuu Maint.Wrkr.11 415-Jeff Mazurek 418-Jeff Hennig ROUTE 11A&10B ROUTE 20A&20B Maint.Wrkr.11 CL Maint.Wrkr.11 416-Forrest Thomson 439-Tom Milas METRA/PACE PARKING LOTS CAMPUS PARKING LOTS Bldg.Maint.Wrkr.11 Auto Mech.1 436-Mike McDonough m uumm 441-Dominick Tunzi Bldg.Maint.Wrkr.1 404-Scott Tuccori 9/5/2012 39 Excel/K:street/snow/snowt 1-12/level2 If the storm continues to intensify but will only last for a 24 hour period according to U.S. Weather Bureau forecasts, the Deputy Director of Public Works and the Operations Manager for Streets, Sewerage and Drainage will discuss personnel and equipment assignments. Based on the percent of routes completed and weather forecasts a second crew of Water Section personnel, Sewer Section personnel, Building Maintenance personnel, Mechanics, Off Duty Fire and Police personnel and Golf Course personnel will prepare to take over snow fighting operations. LEVEL 3 PROCEDURE If the U.S. Weather Bureau forecasts indicate that the storm will last for a twenty- four (24) hour period or less, back-up personnel will be required to man equipment and proceed to pre-assigned routes. Water personnel, Sewer personnel, Building Maintenance personnel, Off Duty Fire and Police personnel, Golf Course personnel and two Mechanics will be the corp of the back-up crew. It will be the responsibility of this crew under the supervision of the Forestry and Grounds Supervisor to keep all streets and cul-de-sacs opened and if possible curbed. A time will be designated by the Deputy Director of Public Works for relief of the back-up crew by the first line crew. When the first line crew returns it will be their responsibility to clear all snow from streets and cul-de-sacs curb to curb. If the storm has passed and the back-up crew has cleared all streets and cul-de- sacs of snow curb to curb, the Operations Manager for Streets, Sewerage and Drainage shall be notified and the recall personnel informed of a regular start time. 40 SNOW REMOVAL CREW ASSIGNMENTS LEVEL 3 CALL BACK PLAN A PLAN B PLOWING ROUTE ROUTE TRUCK FIRST LINE BACKUP TRUCK SALT NUMBER NUMBER NUMBER DRIVER ASSIGNED DRIVER ASSIGNED NUMBER ROUTES 1 7- SUPERVISOR 453 BRYAN BEITZEL HANS MARX SUPERVISOR 1 1 419 TOM WISNIEWSKI BACK UP PERSONNEL 419 1 1 4 2 434 BEN KRUSE JEFF ROGERS 434 4 2 5 3 422 ANDY DZIEKANSKI BOB WHALEN 422 5 3 2 4 470 TYLER ANKNEY BACK UP PERSONNEL 470 2 4 3 5 420 MIKE MARQUARDT BACK UP PERSONNEL 420 3 5 7 6 428 TIM MALINOWSKI JOHN DUCKWALL 428 7 6 9 7 460 ANDREW PETERS BACK UP PERSONNEL 460 9 7 8 8 432 BILL LITWILER MICHAEL FONTANEZ 432 8 8 10 9 415 JEFF MAZUREK BACK UP PERSONNEL 415 10 9 11 10 416 FORREST THOMSON JEFF WILK 416 11 10 12 11 417 PETE ROSENBERG BACK UP PERSONNEL 417 12 11 6 12 414 DAVE GRETZ MIKE FLAHERTY 414 6 12 13 13 426 RON WEINERT MIKE HUNSINGER 426 13 13 14 14 471 KARL ROSENBERG BACK UP PERSONNEL 471 14 14 15 15 424 SCOTT FONTZNEZ KEVIN KICK 424 15 15 16 16 472 ERIC HANSEN BACK UP PERSONNEL 472 16 16 17 17 461 STEVE FRITZ BACK UP PERSONNEL 461 17 17 18 18 457 JASON HARTMAN BACK UP PERSONNEL 457 18 18 19 19 418 JEFF HENNIG HANS MARX 418 19 19 20 20 439 TOM MILAS BACK UP PERSONNEL 439 20 20 METRA/PACE LOTS 436 MIKE MCDONOUGH LUPE SOLIS 436 METRA/PACE LOTS 404 SCOTT TUCCORI BACK UP PERSONNEL 404 MECHANIC/CAMPUS LOTS MECHANIC MECHANIC MECHANIC/CAMPUS LOTS MECHANIC/CAMPUS LOTS MECHANIC MECHANIC MECHANIC/CAMPUS LOTS 41 10/8/12 8:52 AM 0 T �> � \/ /� /� /\ \/ 5 E a ml ^ \ /> a; /\ \/ \y /\ , \ /\ \ // /\ \± LU cn LU 1. LOU Z 00 6 cn LU LLJ LLJ LU �2 fJ w2\ w2, o o < w w 0 \ ��\ \/ /\ /� >w w o. w If weather conditions change during the storm and the U.S. Weather Bureau forecast indicates that this storm may continue to 36-72 hours with a possible accumulation of twelve (12) inches or more the immediate supervisor shall notify the Deputy Director of Public Works and the Operations Manager for Streets Sewerage and Drainage, and by conference call they will determine the Level of Procedure to initiate before recall of personnel. LEVEL 4 PROCEDURE If the storm continues and the U.S. Weather Bureau forecast indicates that the storm may last 36-72 hours with accumulation of over twelve (12) inches, the Superintendent of Public Works Operations may cancel all vacations, if in his opinion all personnel will be needed to man equipment to fight the storm. Snow fighting personnel will be assigned to two (2) twelve (12) hour shifts. Crew 1 will consist of nineteen (19) full time personnel with two (2) mechanics and will operate assigned equipment for a 12-hour shift as designated by the Deputy Director of Public Works. Crew 2 will consist of nineteen (19) full time personnel with two (2) mechanics and will continue a second 12-hour shift. It is essential that snow plowing equipment remain on the street in order to keep ahead of any heavy accumulation. The highest priority for plowing is always the access from the Police, and Public Works facilities at the Municipal Building Complex. Fire Department personnel will be responsible for snow removal at Fire Station 425, 426 & 427. Personnel will maintain through traffic on all streets until the storm has subsided, at which time curbing procedures can begin once again. 43 SNOW REMOVAL CREW ASSIGNMENTS LEVEL 4 CALL BACK PLAN A PLAN B PLAN A PLAN B ROUTE ROUTE TRUCK FIRST LINE BACKUP TRUCK ROUTE ROUTE NUMBER NUMBER NUMBER DRIVER ASSIGNED DRIVER ASSIGNED NUMBER NUMBER NUMBER SUPERVISOR BRYAN BEITZEL HANS MARX SUPERVISOR SALT 1 418 JEFF HENNIG JEFF ROGERS 418 1 SALT ROUTES 420 JEFF WILK KARL ROSENBERG 420 ROUTES 2 426 PETE ROSENBERG RON WEINERT 426 2 472 JOHN DUCKWALL BACK UP PERSONNEL 472 3 424 SCOTT FONTZNEZ STEVE FRITZ 424 3 419 TYLER ANKNEY JASON HARTMAN 419 4 416 FOREST THOMSON KEVIN KICK 416 4 471 MIKE MCDONOUGH KEVIN HEHIR 471 5 432 BILL LITWILER MIKE HUNSINGER 432 5 470 CHRIS KRAUSE SCOTT TUCCORI 470 6 439 MIKE FLAHERTY TOM MILAS 439 6 417 MIKE MARQUARDT ANDREW PETERS 417 7 422 ANDY DZIEKANSKI TOM WISNIEWSKI 422 7 415 MICAHEL FONTANEZ DOMINICK TUNZI 415 8 434 JEFF MAZUREK BEN KRUSE 434 8 461 ERIC HANSEN MIKE SKIBBE 461 9 414 DAVE GRETZ TIM MALINOWSKI 414 9 428 BRYAN BEITZEL HANS MARX 428 METRA/PACE LOTS 436 BACK UP PERSONNEL LUPE SOLIS 436 METRA/PACE LOTS MECHANIC/CAMPUS LOTS BOB WHALEN STEVE JOHANSEN MECHANIC/CAMPUS LOTS MECHANIC/CAMPUS LOTS DEAN GROBARCHIK JIM WARGO MECHANIC/CAMPUS LOTS 44 10/8/12 8:52 AM JE } /: � � /\ /\ � zl /\ /\ �/ Cl) � ) k ) , § LLJLU \ / § §, . . E !! M� } /t } /\ \ /� 0 \ /\ LEVEL 5 PROCEDURE If snow accumulations reach 20 + inches and snow cannot be pushed back over the curb, the Deputy Director of Public Works and the Director of Public Works will meet with the Village Manager and advise him of the weather conditions. The Village Manager has the authority to declare a "Snow Emergency", if in his opinion such a condition exists. The Village Manager will call a meeting of all Department Heads to discuss current weather conditions. Based on available weather information the Village Manager will direct Department Heads to carry out Snow Emergency Procedures as outlined in Department Standard Operating Procedures (SOP's). The Director of Public Works will direct the Deputy Director of Public Works to notify contractors listed in the plan to assist Village personnel. Level 4 procedures will continue with assistance from outside contractors to remove snow from intersections, cul- de-sacs and other areas designated by the Director of Public Works. Village Hall, Golf Course, Public Service Center, Police and Fire Stations 25, 26 & 27 Parking Lots. A member of Fleet Maintenance may be assigned to parking lot snow removal at the Village Hall, Golf Course, Police Headquarters and the Public Service Center. This person may be assisted by others, if time permits. The priorities for this route will be first: the entrance and exits of Police Headquarters, second, the Public Service Center, third the Village Hall and last the Golf Course. The plowing of the visitor and staff parking areas are completed as time permits. Fire Department personnel will be responsible for snow removal at Fire Station 425, Station 426 and Station 427. Metra/Pace Commuter Lots As a general rule, building maintenance and golf course personnel will be assigned to commuter lot snow removal. This task includes the removal of snow and ice from the Metra Commuter Station sidewalks, sidewalks between Pace and Metra sidewalks to the Metra Station and snow and ice removal in the commuter lots and the pace bus turn around. 46 During a Level One response, one person will apply salt to the commuter lots and bus turn around. Sidewalks will be cleared of all snow and a pellet calcium chloride will be applied. During Level Two thru Five responses, two people will be assigned full time to clear snow from Metra the commuter lots, the pace bus turn around, and all sidewalks. These individuals will remain in the area until the storm has stopped and all snow and ice has been cleared from the sidewalks. Special Snow Emergency Procedures Under unusually severe conditions, it may be necessary to implement a number of special snow emergency procedures. The following list provides examples of emergency measures which may be taken, if necessary: 1. The Village Manager has the authority to declare a "Snow Emergency". If, in his opinion, such a condition exists, all vacation leaves scheduled for Operations Division personnel will be cancelled and outside contractors will be notified to lend assistance to the Operations Division. 2. Although the Police Department is responsible for traffic control and the enforcement of parking bans at all times, in extreme blizzard conditions, when Police manpower is over extended, the Director of Public works, or a designated representative will have the authority to write citations to violators of the parking ordinance after snowfalls. 3. In cases of severe snow conditions, many mail boxes may become inaccessible because of excessive mounding of snow despite the best efforts of the program crews. As a temporary solution, until these mail boxes can be dug out, five families may together dig out one mail box, and have their mail delivered to that particular address. Advance notice to the Post Office is necessary to start such a procedure. This measure is exceptional and will be implemented only during extreme blizzard conditions. 4. In cases of severe snow conditions, residents of the Village are requested to keep the fire hydrants in front of their homes clear. This will provide accessibility to the Fire Department in an emergency. 5. If snow or drifting conditions become so severe so as to threaten to close major streets in the village that are maintained by other agencies, the Director of Public Works may direct program personnel to maintain passable travel lanes along these critically important roadways. 6. If snow and drifting conditions become so severe that line of sight of oncoming traffic at intersections is obstructed, snow will have to be removed and hauled to the dump site at the Metra station South lot. Crews will be dispatched to clear the intersections of the hazard beginning with the intersections at major streets and working through to the secondary streets with school bus stops and school crossings taking priority over other secondary streets. 47 SNOW REMOVAL CREW ASSIGNMENTS LEVEL 5 CALL BACK PLAN A PLAN B PLAN A PLAN B ROUTE ROUTE TRUCK FIRST LINE BACKUP TRUCK ROUTE ROUTE NUMBER NUMBER NUMBER DRIVER ASSIGNED DRIVER ASSIGNED NUMBER NUMBER NUMBER SUPERVISOR BRYAN BEITZEL HANS MARX SUPERVISOR SALT 1 418 JEFF HENNIG JEFF ROGERS 418 1 SALT ROUTES 420 JEFF WILK KARL ROSENBERG 420 ROUTES 2 426 PETE ROSENBERG RON WEINERT 426 2 472 JOHN DUCKWALL BACK UP PERSONNEL 472 3 424 SCOTT FONTZNEZ STEVE FRITZ 424 3 419 TYLER ANKNEY JASON HARTMAN 419 4 416 FOREST THOMSON KEVIN KICK 416 4 471 MIKE MCDONOUGH KEVIN HEHIR 471 5 432 BILL LITWILER MIKE HUNSINGER 432 5 470 CHRIS KRAUSE SCOTT TUCCORI 470 6 439 MIKE FLAHERTY TOM MILAS 439 6 417 MIKE MARQUARDT ANDREW PETERS 417 7 422 ANDY DZIEKANSKI TOM WISNIEWSKI 422 7 415 MICAHEL FONTANEZ DOMINICK TUNZI 415 8 434 JEFF MAZUREK BEN KRUSE 434 8 461 ERIC HANSEN MIKE SKIBBE 461 9 414 DAVE GRETZ TIM MALINOWSKI 414 9 428 BRYAN BEITZEL HANS MARX 428 METRA/PACE LOTS 436 BACK UP PERSONNEL LUPE SOLIS 11436 METRA/PACE LOTS MECHANIC/CAMPUS LOTS BOB WHALEN STEVE JOHANSEN MECHANIC/CAMPUS LOTS MECHANIC/CAMPUS LOTS DEAN GROBARCHIK JIM WARGO MECHANIC/CAMPUS LOTS 48 10/8/12 8:52 AM JE } /: � � /\ /\ Lu! \ /\ �/ § � LUz ! { . } \ LL LU 2 § � E } /t } /\ \ /� 0 \ /\ TRUCK#419 ROUTE IA 1. Saxon Court 19. Ellen Drive 2. Cambridge Drive 20. Betty Drive 3. Charles Court W. 21. Old Buffalo Grove Rd. 4. Charles Court E. 5. University Drive 6. University Court 7. Sussex Court 8. Trinity Court 9. Middlesex Court 10. Anthony Road 11. Anthony Court 12. Harvard Lane 13. Harvard Court 14. Palmgren Court 15. Downing Road 16. Selwyn Lane 17. Selwyn - blowouts 18. Eton Court NOTE: Open all cul-de-sacs during this operation. Larger equipment; avoid windrow into driveways by attempting to open from opposite direction. Reviewed 9/5/2012 50 TRUCK#470 ROUTE 2A 1. Crofton Lane 20. Carriage Way Court 2. Crofton Court 21. Old Arlington Court 3. Greenridge Road 4. Greenridge Court 5. Millcreek Drive 6. Millcreek Court 7. Old Post Road 8. Thornton Lane 9. Thornton Court 10. Radcliffe Road 11. Stonebridge Lane 12. Boxwood Lane 13. Saratoga Lane 14. Lehigh Lane 15. Stanford Lane 16. Carriage Way 17. Hickory Avenue 18. Beacon Court 19. Ashford Court NOTE: Open all cul-de-sacs during this operation. Larger equipment; avoid windrow into driveways by attempting to open from opposite direction. Reviewed 9/5/2012 51 TRUCK#461 ROUTE 3A 1. Rose Boulevard 20. Thornwood Road 2. Rose Court West - dead end 21. Elmwood Drive 3. Rose Court East 22. Red Oak Court 4. Countryside Drive 23. Hapsfield Lane 5. Cameron Way (to dead end) 24. Vernon Lane 6. Rachel Lane 25. Vernon Court South 7. Estate Drive 26. Vernon Court North 8. Estate - blowout 27. Bradley Road 9. Chatham Circle 28. Mayfair Lane 10. Chatham - blowout 29. Mayfair Court South 11. Beechwood Road 30. Mayfair Court North 12. Beechwood Court West 31. Mulberry Court 13. Beechwood Court East 32. Weidner Court South 14. White Pine Road 33. Stradford Court 15. Sycamore Road (to dead end) 16. Evergreen Place 17. Hawthorne Road (to court) 18. Hawthorne Court 19. Poplar Court NOTE: Open all cul-de-sacs during this operation. Larger equipment; avoid windrow into driveways by attempting to open from opposite direction. Reviewed 9i5i2012 52 TRUCK#434 ROUTE 4A 1. Raupp Boulevard 22. Mohawk Terrace 2. Church Road 23. Mohawk Court 3. Circle Court 24. Greg Lane 4. Golfview Terrace 25. Diane Drive 5. Bernard Drive 26. Lauren Lane 6. Bernard Court 27. Stillwell Drive 7. Greenwood Court N. 28. Stillwell - blowout 8. Greenwood Court S. 29. Patton Drive 9. Lincoln Terrace 30. Chenault Road 10. Rosewood Avenue 31. Chenault Court 11. Hiawatha Drive 32. MacArthur Drive 12. Melinda Lane 33. MacArthur Court 13. Crestview Terrace 34. Old Oak Drive 14. Crestview - blowout 35. Old Oak Court E. 15. Brucewood Drive 36. Old Oak Court W. 16. Brucewood Court 37. Covington Terrace 17. Forest Place 38. Parkview Terrace 18. Glendale Road 39. Parkview Court 19. Francis Court 40. Brentwood Court 20. Navajo Terrace 41. Dundee Parkway E. 21. Roberta Court 42. Dundee Parkway W. NOTE: Open all cul-de-sacs during this operation. Larger equipment; avoid windrow into driveways by attempting to open from opposite direction. Reviewed 9/5/2012 53 TRUCK#422 ROUTE 5A 1. Weidner Road Extended 20. Longwood Court 2. Weidner Road 21. Terrace Place 3. St. Mary's Parkway 22. Windsor Drive 4. Juniper Court 23. Weidner Court North 5. Country Lane 24. Bel Air Drive 6. Timberhill Road 25. Bel Air Court 7. Whitehall Place 26. Cottonwood Road 8. Whitehall Court 27. Cherrywood Road 9. Stonegate Road 28. Marylu Lane 10. Stonegate Court 29. Maple Drive 11. Plum Grove Circle 30. Hickory Drive 12. Regent Drive 31. Arbor Court 13. Regent Court West 32. Strathmore Court 14. Regent Court East 15. Indian Hill Drive 16. Forestway Drive 17. Katherine Court 18. Forestway - blowout 19. Longwood Drive NOTE: Open all cul-de-sacs during this operation. Larger equipment; avoid windrow into driveways by attempting to open from opposite direction. Reviewed 9/5/2012 54 TRUCK#414 ROUTE 6A 1. Riverwalk Drive 2. Busch Road/Parkway 3. Johnson Drive 4. Northgate Parkway 5. Commerce Court 6. Barclay Boulevard 7. Corporate Grove Drive 8. Asbury Drive 9. Weiland Road (Lake-Cook Road to Aptakistic Road) 10. Linden Avenue 11. Columbus Parkway 12. Chevy Chase Drive 13. Marquette Place 14. Prague Avenue 15. Joseph Court NOTE: Open all cul-de-sacs during this operation. Larger equipment; avoid windrow into driveways by attempting to open from opposite direction. Reviewed 9/5/2012 55 TRUCK#428 ROUTE 7A 1. Pauline (Weiland to Carmen) 20. Redbud Place 2. Armstrong Drive 21. Osage Terrace 3. Armstrong Court 22. Woodstone Circle 4. Horatio Blvd. (Armstrong to Pauline) 23. Woodstone Court 5. Lexington Drive 24. Woodstone Lane 6. Dartmouth Lane 25. Bank Lane 7. Eastwood Lane 26. Brunswick Drive 8. Hastings Lane 27. Raymond Road 9. Lilac —blowouts 28. Mary Bell Circle 10. Buckthorn Terrace 11. Buckthorn Ct. East 12. Buckthorn Ct. West 13. Carmen Drive 14. Raphael Avenue 15. Ridgewood Lane 16. Hazelwood Terrace 17. Dogwood Terrace 18. LeJardin Court 19. Chicory Lane NOTE: Open all cul-de-sacs during this operation. Larger equipment; avoid windrow into driveways by attempting to open from opposite direction. Reviewed 9/5/2012 56 TRUCK#432 ROUTE 8A 1. Marvins Way 29. Fabish Court 2. Highland Grove Drive (S. of Deerfield) 30. Canterbury Lane(East Side) 3-10. 8 Courts on Highland Grove Drive 31. Cumberland Lane 11. Fox Hill Drive (Dunhill to Hilnd. Grv.) 32. Cumberland Lane blow out 12. Fox Hill Court E. 33. Cumberland Lane blow out 13. Fox Hill Court W. 34. Bentley Place 14. Hill Court E. 35. Horatio Boulevard 15. Hill Court W. 36. Horatio Boulevard blow out 16. Cobblestone Lane 37. Horatio Boulevard blow out 17. Cobblestone Court 38. Parkchester Road 18. Sunridge Lane 39. Joel Lane 19. Aberdeen Court 40. Pauline Avenue (Route. 83 20. Aberdeen Lane to Weiland Road) 21. Wakefield Lane 41. Thorndale Lane 22. Wakefield Court 42. Buckingham Lane 23. Pinehurst Lane 43. Woodbury Road 24. Newtown Drive 25. Newtown Court E. 26. Newtown Court W. 27. Prairie Lane 28. Fabish Drive (Highland Grove Drive to Deerfield Parkway NOTE: Open all cul-de-sacs during this operation. Larger equipment; avoid windrow into driveways by attempting to open from opposite direction. Reviewed 9/5/2012 57 TRUCK#460 ROUTE 9A 1. Cherbourg Drive 2. Cherbourg Court N. 3. Cherbourg Court S. 4. Foxhill Drive to Dunhill 5. Alsace Circle 6. Alsace Court 7. Alsace blowout 8. Marseilles Circle 9. Toulon Drive 10. Hidden Lake Drive (from B.G. Rd. to Deerfield Pkwy.) 11. Morningside Lane West 12. Morningside Lane East 13. Winding Oak Lane 14. Autumn Court 15. Harvest Circle 16. Windwood Court 17. Wildflower Court 18. Pinetree Circle North 19. Pinetree Circle South 20. Fabish Drive (West Side) 21. Hobson Drive 22. Hilldale Lane 23. Dunhill Drive 24. Wooridge Lane 25. Somerset Lane 26. Canterbury Ln. (West Side) NOTE: Open all cul-de-sacs during this operation. Larger equipment; avoid windrow into driveways by attempting to open from opposite direction. Reviewed 9/5/2012 58 TRUCK#417 ROUTE 10A 1. Manor Drive 21. Woodhollow Lane 2. Vintage Lane 22. Wyngate Lane 3. Chateau Drive 23. Silver Rock Lane 4. Chateau Court E. 24. Silver Rock blowout 5. Chateau Court W. 25. Twilight Pass 6. Lakeview Drive 26. Shady Grove Lane 7. Lakeview Court 27. Springside Lane 8. Claret Drive 28. Springside Court 9. Claret Court 29. Lucinda Drive 10. Gardenia Lane 11. Gardenia Court 12. Common Way 13. Harris Drive 14. Harris Court 15. Harris blowout 16. Crown Point Road 17. Crown Point Court 18. Windover Lane 19. Farrington Drive 20. Farrington Ct. NOTE: Open all cul-de-sacs during this operation. Larger equipment; avoid windrow into driveways by attempting to open from opposite direction. Reviewed 9/5/2012 59 TRUCK#416 ROUTE 11A 1. Old Checker Road 22. Alden Lane 2. Checker Drive 23. Alden - blowout 3. Knighthill Court 24. Belmar Lane 4. Arbor Gate Lane 25. Belmar -blowout W. 5. Twisted Oak Lane 26. Belmar -blowout E. 6. Twisted Oak Court 27. Carlton Lane 7. Twisted Oak - blowout 28. Aspen Drive 8. Burnt Ember Lane 29. Aspen Court 9. Burnt Ember Court 30. Parker Lane 10. Castlewood Lane 31. Penny Lane 11. Cary Lane 32. Cloverdale Court 12. Dorncliffe Lane 33. Amherst Court 13. Westborne Lane 14. Hollystone Lane 15. Essington Lane 16. Indian Spring Lane 17. Dunham Lane 18. Ridgefield Lane 19. Ivy Hall Lane 20. Clohesey Drive 21. Clohesey - blowout NOTE: Open all cul-de-sacs during this operation. Larger equipment; avoid windrow into driveways by attempting to open from opposite direction. Reviewed 9/5/2012 60 TRUCK#415 ROUTE 12A 1. Fremont Way 21. Anderson Lane 2. Heritage Place 22. Fairfax Lane 3. Burgess Circle 23. Franklin Lane 4. Fremont Court East 24. Farnsworth Court 5. Fremont Court West 25. Bristol Lane 6. Newport Court 26. Auburn Lane 7. Cooper Court 27. Auburn Lane blowout 8. Camden Court 28. Ashland Court 9. Chase Court 29. Appletree Court 10. Saybrook Lane 30. Auburn Court 11. Saybrook Court 31. Blossom Court 12. Providence Lane 32. Thornapple Court 13. Providence Court North 33. Auburn Lane blowout 14. Providence Court South 34. Auburn Lane blowout 15. Bedford Court 16. Shambliss Lane 17. Shambliss Court 18. Lee Court 19. Buenscu Lane 20. Buenscu Court NOTE: Open all cul-de-sacs during this operation. Larger equipment; avoid windrow into driveways by attempting to open from opposite direction. Reviewed 9/5/2012 61 TRUCK#418 ROUTE 13A 1. Arl. Hts. Rd. (Rt. 83 to Thompson) 21. Lamont Terrace 2. Brandywyn (Deerfield to Aptakisic) 22. Green Knolls Drive 3. Brandywyn Court 23. Green Knolls Drive blw/ot 4. Brandywyn Court N. 24. Green Knolls Drive blw/ot 5. Thompson (Arlington Hts. to B.G. Rd) 25. Gail Drive 6. Thompson Boulevard blowout 26. Gail Drive blowout 7. Thompson Boulevard blowout 27. Gail Drive blowout 8. Thompson Court 28. Gail Court 9. Ronnie Drive 10. Ronnie Drive blowout 11. Ronnie Drive blowout 12. Caren Drive 13. Caren Drive blowout 14. Caren Drive blowout 15. Caren Court 16. Lockwood Drive 17. Lockwood Court-east 18. Lockwood Court-west 19. Larraway Drive 20. Larraway blowout NOTE: Open all cul-de-sacs during this operation. Larger equipment; avoid windrow into driveways by attempting to open from opposite direction. Reviewed 9/5/2012 62 TRUCK#471 ROUTE 14A 1. Rolling Hills Court 21. Clearview Court 2. Village Court 22. Churchhill Court 3. Lawn Court 23. Russelwood Court 4. Sandhurst Court 24. Fabish Drive (Deerfield 5. Margate Drive 25. Fabish Drive Blowout N. 6. Stanton Drive 26. Fabish Drive Blowout S. 7. Newgate Court 27. White Branch Court 8. Stanton Drive 28. Wellington Court N. 9. Newgate Court 29. Wellington Court S. 10. Thistle Court 11. Madison Drive 12. Madison Court N. 13. Madison Court S. 14. Madison Blowout 15. Winston Drive 16. Winston Blowout 17. Jersey Court 18. Ouacker Hollow Ct. N. 19. Quacker Hollow Ct. S. 20. Cobbler Lane NOTE: Open all cul-de-sacs during this operation. Larger equipment; avoid windrow into driveways by attempting to open from opposite direction. Reviewed 9/5/2012 63 TRUCK#424 ROUTE 15A 1. Hidden Lakes Drive (Deerfield Pkwy. to Thompson) 19. Westchester Road 2. Old Barn Court 20. Westchester Court 3. Sandhurst Drive 21. Westchester blowout 4. Sandhurst blowout 22. Witney Drive 5. Sandhurst blowout 23. Parkside Drive 6. Sandhurst blowout 24. Depot Place 7. Longridge Court 25. Old Weiland Road 8. Trotwood Court 26. Abbott Court 9. Dellmont Court 27. Old Barn Lane 10. Devonwood Court 28. Jacobs Court 11. Copperwood Drive 29. Thompson Blvd. 12. Copperwood Blowout 30.Highland GroveDr.(Deerfield 13. Newfield Drive Pkwy. to Thompson Blvd.) 14. Newfield Court 31. Kendall Ct. 15. Crossfield Court 16. Thompson Court 17. Berkley Court 18. Euclid Court NOTE: Open all cul-de-sacs during this operation. Larger equipment; avoid windrow into driveways by attempting to open from opposite direction. Reviewed 9/5/2012 64 TRUCK#472 ROUTE 16A 1. Devlin Road 18. Larchmont Drive 2. Devonshire Road 19. Oxford Drive 3. Dannet Drive 20. Knollwod Drive 4. Dannet Court 21. Knollwood Drive hammerhead 5. Dayton Road 22. Knollwood Drive hammerhead 6. Dayton Court 23. Knollwood Drive hammerhead 7. Banbury Lane 24. Knollwood Drive hammerhead 8. Ranchview Court 25. Chaucer Way 9. Courtland Drive 26. Chaucer Way blowout 10. Courtland Drive blowout 27. Kent Lane 11. Courtland Drive blowout 12. Thompson Blvd. hammerhead 13. Thompson Blvd. hammerhaed 14. Kingsbridge Way 15. Heatherdown Way 16. Heatherdown Way blowout 17. Logsdon Lane NOTE: Open all cul-de-sacs during this operation. Larger equipment; avoid windrow into driveways by attempting to open from opposite direction. Reviewed 9/5/2012 65 TRUCK#457 ROUTE 17A 1. Bordeaux Court E. 19. Hackberry Court W. 2. Bordeaux Court W. 20. Hackberry Court E. 3. Lyon Drive 21. Birchwood Court S. 4. Lyon Court 22. Silver Linden Lane 5. LaSalle Lane 23. Magnolia Court W. 6. LaSalle Court 24. Noah's Landing 7. LaSalle Lane blowout 25. Roslyn Lane 8. Coventry Lane 26. Roslyn Court 9. Coventry Court N. 27. Indian Creek Drive 10. Coventry Court S. 28. Indian Creek Court 11. London Court 29. River Oaks Circle E. 12. Dover Court 30. River Oaks Circle W. 13. Cedar Court N. 31. Taylor Court 14. Cedar Court S. 32. Satinwood Terrace (Brandywyn 15. English Oak Terrace to Buffalo Grove Road) 16. Birchwood Lane 17. Heatherdown Way blowout 18. Birchwood Court N. NOTE: Open all cul-de-sacs during this operation. Larger equipment; avoid windrow into driveways by attempting to open from opposite direction. Reviewed 9/5/2012 66 TRUCK#450 ROUTE 18A 1. Brandywyn Lane blow out 20. Ironwood Court 2. Carlyle Lane 21. Acorn Court 3. Carlyle Court 22. Crabapple Terrace 4. Merdian Way 23. Willow Parkway 5. Jordan Terrace 24-37. 14 Courts Willow Pkwy 6. Wright Boulevard 7. Olive Hill Drive 8. Chestnut Terrace 9. Chestnut Court E. 10. Chestnut Court W. 11. Chestnut Court blowout 12. Chestnut Court blowout 13. Chestnut Court blowout 14. Banyan Tree Lane 15. Live Oak Lane 16. Satinwood Terrace (east of B.G. Road) 17. Satinwood Court N. 18. Satinwood Court S. 19. Magnolia Court E. NOTE: Open all cul-de-sacs during this operation. Larger equipment; avoid windrow into driveways by attempting to open from opposite direction. Reviewed 9/5/2012 67 TRUCK#426 ROUTE 19A 1. Park Avenue 21. Kingston Drive 2. Prairie (Indian Creek to Route 22) 22. Dunstan Lane 3. Port Clinton Road 23. Butternut Drive 4. Port Clinton Court E. 24. Foxford Drive 5. Port Clinton Court W. 25. Foxford Drive - blowout 6. Acacia Terrace 26. Daulton Drive 7. Acacia Court N. 27. Daulton Court 8. Acacia Court S 28. Whispering Oaks Dr. 9. Wedgewood Court 29. Whispering Oaks Dr.blw/ot 10. Cyprus Court 30. Whispering Oaks Dr.blw/ot 11. Sandalwood Road 31. Pinyon Pine Court N. 12. Sandalwood Court 32. Pinyon Pine Court S. 13. Sandalwood Road - blowout 33. Whispering Oaks Court 14. Raintree Road 34. Chapel Oaks Drive 15. Raintree Court 35. Blackthorn Drive 16. Scottish Pine Court 36. Blackthorn Drive - blowout 17. White Oak Court 37. Misty Woods Road 18. Bayberry Drive 38. Orchard Lane 19. Blue Ash Drive 20. Blue Ash Court NOTE: Open all cul-de-sacs during this operation. Larger equipment; avoid windrow into driveways by attempting to open from opposite direction. Reviewed 9/5/2012 68 TRUCK#434 ROUTE 20A 1. Prairie (Aptakisic to Rt. 22) 20. Apple Hill blow out 2. Brandywyn Lane (Aptakisic to Prairie) 21. Apple Hill Court S 3. Satinwood Terrace (west of B. G. Rd) 22. Madiera Lane 4. Twin Oaks Boulevard 23. Madiera Court 5. Sheridan Road 24. Palazzo Drive 6. Tree Farm Court 25. Palazzo Court 7. Wilshire Court 26. Chambourd Drive 8. Sheridan Court 27. Chambourd blow out 9. Summer Court 28. Millbrook Drive 10. Edgemere Drive 29. Waterbury Lane 11. Beverly Lane 30. Overview Drive 12. Edenvale Drive. 31. Daybreak Terrace 13. Avalon Drive 14. Avalon Court N. 15. Avalon Court S. 16. Miramar Lane 17. Miramar Court 18. Apple Hill Court N. 19. Apple Hill Lane NOTE: Open all cul-de-sacs during this operation. Larger equipment; avoid windrow into driveways by attempting to open from opposite direction. Reviewed 9/5/2012 69 TRUCK#419 ROUTE 1B 1. Cambridge Drive 19. Ashford Court 2. University Drive 20. Beacon Court 3. Downing Road 21. Hickory Avenue 4. Selwyn Lane 22. Thornton Court 5. Harvard Lane 23. Old Arlington Court 6. Anthony Road 24. Crofton blowout 7. Crofton Lane 25. Greenridge blowout 8. Greenridge Road 26. Saxon Place 9. Millcreek Drive 27. Sussex Court 10. Radcliffe Road 28. Trinity Court 11. Thornton Lane 29. Middlesex Court 12. Stonebridge Lane 30. Charles Court (E & W) 13. Boxwood Lane 31. University Court 14. Saratoga Lane 32. Cambridge Court 15. Lehigh Lane 33. Eton Court 16. Carriage Way 34. Palmgren Court 17. Old Post Road 35. Harvard Court 18. Stanford Lane 36. Anthony Court 20 cul-de-sacs Reviewed 9/5/2012 70 TRUCK#434 ROUTE 2B 1. Raupp Boulevard 23. Vernon Lane 2. Church Road 24. Mayfair Lane 3. Golfview Terrace 25. Bradley Road 4. Bernard Drive 26. Old Oak Drive 5. Lincoln Terrace 27. Covington Terrace 6. Rosewood Avenue 28. Parkview Terrace 7. Hiawatha Drive 29. Betty Drive 8. Melinda Lane 30. Ellen Drive 9. Crestview Terrace 31. Old Buffalo Grove Road 10. Brucewood Drive 11. Forest Place 12. Glendale Road 13. Navajo Terrace 14. Mohawk Terrace 15. Gregg Lane 16. Diane Drive 17. Lauren Lane 18. Stillwell Drive 19. Patton Drive 20. Chenault Road 21. MacArthur Drive 22. Hawthorne Drive Reviewed 9/5/2012 71 TRUCK#422 ROUTE 3B 1. Weidner Road Extended 22. Rachel Lane 2. Weidner Road 23. Cameron Way 3. St. Mary's Parkway 24. Bel Aire Drive 4. Marylu Lane 25. Cottonwood Road 5. Country Lane 26. Cherrywood Road 6. Timberhill Road 27. Maple Drive 7. Whitehall Place 28. Hickory Drive 8. Stonegate Road 29. White Pine Road 9. Plum Grove Circle 30. Hapsfield Lane 10. Regent Drive 31. Stradford Circle 11. Forestway Drive 32. Sycamore Road 12. Katherine Court 33. Evergreen Place 13. Longwood Drive 34. Thornwood Road 14. Indian Hill Drive 35. Hawthorne Road 15. Terrace Place 36. Elmwood Drive 16. Windsor Drive 37. Strathmore Court 17. Beechwood Road 18. Chatham Circle 19. Estate Drive 20 Rose Boulevard 21. Countryside Drive Reviewed 9/5/2012 72 TRUCK#470 ROUTE 4B 1. Brucewood Drive 23. Beechwood Court East 2. Crestview Terrace 24. Stradford Circle 3. Roberta Court 25. Weidner Court South 4. Francis Court 26. Brentwood Circle 5. Stillwell Court 27. Parkview Court 6. Hawthorne Court 28. Old Oak Court - east 7. Mohawk Court 29. Old Oak Court - west 8. MacArthur Court 30. Knight Hill Ct. 9. Chenault Court 31. Burnt Ember Ct. 10. Dundee Parkway - east 32. Springside Ct. 11. Dundee Parkway - west 33. Twisted Oak dead end 12. Vernon Court South 34. Twisted Oak blowout 13. Vernon Court North 35. Silver Rock blowout 14. Mayfair Court South 36. Aspen Ct. 15. Mayfair Court North 37. Clohesey blowout 16. Mulberry Court 17. Poplar Court 18. Red Oak Court 19. Greenwood Court N. 20. Greenwood Court S. 21. Chatham Circle 22. Estate Drive 37 cul-de-sacs Reviewed 9/5/2012 73 TRUCK#461 ROUTE 5B 1. Juniper Court 23. Appletree Court 2. Marylu Lane 24. Ashland Court 3. Bel Aire Court 25. Auburn Lane - 4 blowouts 4. Weidner Court South 26. Amherst Ct. 5. Stonegate Court 27. Cloverdale Ct. 6. Whitehall Court 28. Alden (blowout) 7. Timberhill - blowout 29. Belmar (blowout) 8. Rose Court West - 1 30. Belmar (blowout) 9. Rose Court West - 2 10. Rose Court East - 1 11. Rose Court East - 2 12. Regent Court West 13. Regent Court East 14. Bernard Court 15. Forestway Drive - blowout 16. Katherine Court 17. Beechwood Court West 18. Longwood Court 19. Arbor Court 20. Auburn Lane 21. Thornapple Court 22. Blossom Court 30 cul-de-sacs Reviewed 9/5/2012 74 TRUCK#428 ROUTE 6B 1. Pauline Avenue (Weiland to Carmen) 23. Woodstone Court 2. Horatio Boulevard (Armstrong to Pauline) 24. Brunswick Drive 3. Lexington Drive 25. Bank Lane 4. Armstrong Drive 26. Raymond Drive 5. Armstrong Court 27. Mary Bell Circle 6. Hastings Lane 7. Eastwood Lane 8. Dartmouth Lane 9. Lilac Lane 10. Lilac Lane - blowouts 11. Carmen Drive 12. Raphael Avenue 13. Ridgewood Lane 14. Buckthorn Terrace 15. Buckthorn Court E. 16. Buckthorn Court W. 17. LeJardin Court 18. Chicory Lane 19. Redbud Place 20. Osage Terrace 21. Woodstone Circle 22. Woodstone Lane 19 cul-de-sacs Reviewed 9/5/2012 75 TRUCK#460 ROUTE M 1. Pauline Avenue - 1 23. Fabish Court 2. Pauline Avenue - 2 24. Bentley Place 3. Acorn Court E. 25. Marvins Way 4. Acorn Court W. 26. Horatio Blvd. - 1 5. Hampshire Court W. 27. Horatio Blvd. - 2 6. Hampshire Court E. 28. Dogwood Terrace 7. Highland Grove Drive - 1 29. Hazelwood Terrace 8. Highland Grove Court S. 30. Sandhurst Court 9. Fox Court E. 31. Wellington Court S. 10. Wakefield Court 32. Wellington Court N. 11. Woodridge Court 33. Lawn Court 12. Dunhill Drive 34. Fabish Drive - blowout 13. Aberdeen Court 35. Fabish Drive - blowout 14. Newtown Court W. 36. White Branch Court 15. Fox Court W. 37. White Branch Court 16. Cobblestone Court 38. Russlewood Court 17. Newtown Court E. 39. Churchill Court 18. Hill Court E. 40. Clearview Court 19. Hill Court W. 41. Thorndale Lane - blowout 20. Highland Grove Court North 42. Thorndale Court 21. Cumberland Lane 43. Ferndale Court 22. Cumberland Lane - 2 44. Pauline Avenue - 2 blowouts blowouts 45 cul-de-sacs Reviewed 9/5/2012 76 TRUCK#432 ROUTE 8B 1. Marvins Way 2. Highland Grove Drive (S. of Deerfield) 3. Newtown Drive (west of Weiland Road) 4. Fabish Drive (Hidden Lake to Deerfield) 5. Foxhill Drive (Dunhill to Highland Grove Drive) 6. Aberdeen Lane 7. Wakefield Lane 8. Cobblestone Lane 9. Pinehurst Lane 10. Prairie Lane 11. Sunridge Lane 12. Canterbury Lane 13. Cumberland Lane 14. Bentley Place 15. Parkchester Road 16. Horatio Boulevard (Marie North) 17. Joel Lane 18. Pauline Avenue (Route 83 to Weiland Road) 19. Thorndale Lane 20. Buckingham Lane 21. Woodbury Road Reviewed 9/5/2012 77 TRUCK#417 ROUTE 9B 1. Circle Court 20. Foxhill Drive(B.G.Rd to Dunhill) 2. Manor Drive 21. Marseilles Circle 3. Vintage Lane 22. Toulon Drive 4. Chateau Drive 23. Alsace Circle 5. Chateau Drive (cul-de-sac 1) 24. Alsace blowout 6. Chateau Drive (cul-de-sac 1) 25. Alsace Court 7. Lakeview Drive 26. Hidden Lake Dr.(B.G.Rd to 8. Lakeview Court Deerfield Pkwy.) 9. Claret Drive (cul-de-sac 1) 27. Wildflower Circle 10. Gardenia Lane (cul-de-sac 1) 28. Windwood Court 11. Harris Drive (cul-de-sac 1) 29. Harvest Circle 12. Common Way 30. Autumn Court 13. Harris Court 31. Winding Oak Lane 14. Windover Drive 32. Morningside Lane W. 15. Crown Point Road 33. Morningside Lane E. 16. Crown Point Court 34. Pine Tree Court N. 17. Cherbourg Drive 35. Pine Tree Court S. 18. Cherbourg Court N. 36. Fabish Drive (West side of 19. Cherbourg Court S. Highland Grove Drive) 37. Hobson Drive 38. Hilldale Lane 39. Canterbury Lane (West side of Highland Grove Drive) 40. Dunhill Drive 41. Sumerset Lane 42. Woodridge Lane 22 cul-de-sacs Reviewed 9/5/2012 78 TRUCK#416 ROUTE 10B 1. Old Checker Drive 22. Penny Lane 2. Checker Drive 23. Aspen Drive 3. Springside Lane 24. Carlton Place 4. Farrington Drive 25. Arbor Gate Lane 5. Farrington Ct. 26. Hollystone Lane 6. Woodhollow Lane 27. Westbourne Lane 7. Wyngate Lane 28. Dorncliff Lane 8. Shady Grove Lane 29. Castlewood Lane 9. Silver Rock Lane 30. Burnt Ember Lane 10. Twilight Pass 31. Lucinda Lane 11. Cary Lane 12. Twisted Oak Lane 13. Essington Lane 14. Dunham Lane 15. Ridgefield Lane 16. Indian Spring Lane 17. Belmar Lane 18. Alden Lane 19. Clohesey Drive 20. Parker Lane 21. Ivy Hall Lane Reviewed 9/5/2012 79 TRUCK#415 ROUTE 11B 1. Fremont Way 22. Farnsworth Court 2. Heritage Drive 23. Bristol Lane 3. Fremont Court E. 24. Burgess Circle 4. Fremont Court W. 25. Courtland Drive 5. Newport Court 26. Courtland Drive blowout 6. Shambliss Lane 27. Courtland Drive blowout 7. Shambliss Court 28. Ranchview Court 8. Bunescu Lane 9. Bunescu Court 10. Chase Court 11. Camden Court 12. Lee Court 13. Cooper Court 14. Providence Lane (1 cul-de-sac) 15. Providence Court 16. Bedford Court 17. Saybrook Lane 18. Saybrook Court 19. Anderson Lane 20. Fairfax Lane 21. Franklin Lane 17 cul-de-sacs Reviewed 9/5/2012 80 TRUCK#414 ROUTE 12B 1. Weiland Road 2. Busch Parkway 3. Barclay Boulevard 4. Corporate Grove Drive 5. Asbury Drive 6. Commerce Court 7. Johnson Drive 8. Northgate Parkway 9. Riverwalk Drive 10. North Riverwalk Drive 11. Columbus Parkway 12. Chevy Chase Drive 13. Linden Avenue 14. Marquette Place 15. Prague Avenue Reviewed 9/5/2012 81 TRUCK#418 ROUTE 13B 1. Arlington Heights Road (Rt. 83 to Thompson) 2. Brandywyn Lane (Deerfield Rd. to Aptakisic) 3. Thompson Boulevard (Arl.Hts.Rd. to B.G. Rd) 4. Banbury Road 5. Dayton Road 6. Dannet Road 7. Devonshire Road 8. Devlin Road 9. Kent Lane 10. Chaucer Way 11. Kingsbridge Way 12. Heatherdown Way 13. Knollwood Drive 14. Oxford Drive 15. Logsdon Lane 16. Larchmont Lane 17. Lamont Terrace 18. Lockwood Drive 19. Larraway Drive 20. Ronnie Drive 21. Caren Drive 22. LaSalle Lane 23. Lyon Drive 24. Green Knolls Drive 25. Gail Drive Reviewed 9/5/2012 82 TRUCK#471 ROUTE 14B 1. Rolling Hills Court 23. Madison Court S. 2. Parkside Court 24. Winston Drive 3. Westchester Lane 25. Jersey Court 4. Old Barn Court 26. Madison Court N. 5. Euclid Court 27. Quaker Hollow Court N. 6. Berkley Court 28. Quaker Hollow Court S. 7. Thompson Court 29. Miramar Court 8. Crossfield Court 30. Avalon Drive blow out 9. Copperwood Drive 31. Avalon Court N. 10. Newfield Court 32. Avalon Court S. 11. Devonwood Court 33. Apple Hill Court N. 12. Highland Grove Drive Court 34. Chambourd Lane blow out 13. Sandhurst Drive - 1 35. Apple Hill Court S. 14. Trotwood Court 36. Apple Hill Road blow out 15. Longridge Court 37. Palazzo Court 16. Sandhurst Drive - 2 38. Madiera Court 17. Dellmont Court 39. Jacobs Court 18. Newgate Court 40. Joseph Court 19. Stanton Court W. 20. Stanton Court E. 21. Thistle Court 22. Village Court 35 cul-de-sacs Reviewed 9/5/2012 83 TRUCK#424 ROUTE 15B 1. Hidden Lake Drive (Deerfield Pkwy. to Thompson) 2. Thompson Boulevard 3. Highland Grove Drive (Deerfield Pkwy. to Thompson) 4. Westchester Road 5. Parkside Drive 6. Witney Lane 7. Sandhurst Drive 8. Copperwood Lane 9. Newfield Drive 10. Margate Drive 11. Madison Drive 12. Stanton Drive 13. Winston Drive 14. Fabish Drive (Deerfield Pkwy. to Highland Grove Drive) 15. Cobbler Lane 16. Depot Place 17. Old Weiland Road 18. Abbott Court 19. Old Barn Road Reviewed 9/5/2012 84 TRUCK#472 ROUTE 16B 1. Bordeaux Court E. 23. Brandywyn Lane - blowout 2. Bordeaux Court W. 24. Chaucer Way - blowout 3. Lyon Drive (cul-de-sac 1) 25. Heatherdown Way (cul-de-sac 1) 4. Lyon Court 26. Caren Drive - 1 5. LaSalle Court N. 27. Caren Drive - 2 6. LaSalle Court S. 28. Caren Drive 7. LaSalle Lane blowout 29. Gail Drive - 1 8. Brandywyn Court N. 30. Gail Drive - 2 9. Thompson Boulevard 31. Gail Drive - 3 10. Thompson Boulevard - 1 32. Green Knolls Drive - 1 11. Thompson Boulevard - 2 33. Green Knolls Drive - 2 12. Thompson Boulevard - 3 34. Larraway Drive(cul-de-sac 1) 13. Thompson Boulevard - 4 35. Lockwood Court E. 14. Thompson Boulevard - 5 36. Lockwood Court W. 15. Ronnie Drive - 1 37. Devonshire Blowout E. 16. Ronnie Drive - 2 38. Devonshire Blowout W. 17. Knollwood Drive - 1 39. Dannet Court 18. Knollwood Drive - 2 40. Dayton Court 19. Knollwood Drive - 3 20. Knollwood Drive - 4 21. Brandywyn Lane blowout 22. Brandywyn Court S. 40 cul-de-sacs Reviewed 9/5/2012 85 TRUCK#457 ROUTE 17B 1. Twin Oaks Court 23. Satinwood Court - north 2. Summer Court 24. Satinwood Terrace - 1 3. Sheridan Court 25. Satinwood Terrace - 2 4. Sheridan blowout 26. Ironwood Court 5. Tree Farm Court 27. Chestnut Terrace - 1 6. Wilshire Court 28. Crabapple Terrace 7. Coventry Lane 29. Brandywyn Lane - 1 8. Coventry Lane - 1 30. Acorn Place 9. Coventry Lane - 2 31. Chestnut Terrace - 2 10. London Court 32. Chestnut Terrace - 3 11. Dover Court 33. Chestnut Court west - 1 12. Cedar Court N. 34. Chestnut Court west - 2 13. Cedar Court S. 35. Chestnut Court E. 14. English Oak Terrace 36. Olive Hill blowout 15. Silver Linden Lane 37. Jordan Drive blowout 16. Magnolia Court W. 38. Carlyle Court 17. Magnolia court E. 39. Willow Parkway - 1 18. Hackberry Court W. 40. Willow Parkway - 2 19. Hackberry Court E. 41. Willow Parkway - 3 20. Birchwood Court S. 42. Willow Parkway - 4 21. Birchwood Court N. 43. Willow Parkway - 5 22. Satinwood Court S. 44. Willow Parkway - 6 44 cul-de-sacs Reviewed 9/5/2012 86 TRUCK#450 ROUTE 18B 1. Port Clinton Court W. 22. Pinyon Pine Court S. 2. Cyprus Court 23. Mistywoods Road 3. Port Clinton Court E. 24. Blackthorn Drive 4. Acacia Court N. 25. Banyan Tree Lane 5. Acacia Court S. 26. Live Oak Court 6. Wedgewood Court 27. Willow Parkway - 1 7-9. Sandalwood Road (cul-de-sacs 2) 28. Willow Parkway - 2 10. Sandalwood Court 29. Willow Parkway - 3 11. White Oak Court 30. Willow Parkway - 4 12. Scottish Pine Lane 31. Willow Parkway - 5 13. Raintree Court 32. Willow Parkway - 6 14. Blue Ash Court 33. Willow Parkway - 7 15. Daulton Court 34. Willow Parkway - 8 16. Whispering Oaks Drive - 1 35. Willow Parkway - 9 17. Whispering Oaks Drive - 2 36. Roslyn Court 18. Whispering Oaks Court 37. Indian Creek Court N. 19. Foxford Drive - 1 38. Indian Creek Court S. 20. Foxford Drive - 2 39. River Oaks Circle W. 21. Pinyon Pine Court N. 40. River Oaks Circle E. 41 cul-de-sacs Reviewed 9/5/2012 87 TRUCK#426 ROUTE 19B 1. Noahs Landing 21. River Oaks Circle E. 2. Prairie (Rte 22 to Indian Creek Dr.) 22. Indian Creek Drive 3. Port Clinton Road 23. Apple Hill Lane 4. Acacia Terrace 24. Madiera Lane 5. Sandalwood Road 25. Palazzo Drive 6. Raintree Road 26. Chambourd Drive 7. Bayberry Drive 27. Millbrook 8. Blue Ash Drive 28. Chelsey Street 9. Dunstan Lane 29. Taylor Court 10. Kingston Drive 30. Waterbury Lane 11. Butternut Drive 31. Overview Drive 12. Whispering Oaks Drive 13. Chapel Oaks Drive 14. Mistywoods Road 15. Blackthorn Drive 16. Foxford Drive 17. Daulton Drive 18. Park Avenue 19. Orchard Lane 20. Roslyn Lane Reviewed 9/5/2012 88 TRUCK#439 ROUTE 20B 1. Prairie (Aptakisic to Route 22) 2. Brandywyn Lane (Aptakisic to Prairie) 3. Willow Parkway 4. Chestnut Terrace 5. Carlyle Lane 6. Meridian Way 7. Jordan Terrace 8. Wright Boulevard 9. Olive Hill Drive 10. Satinwood Terrace 11. Birchwood Lane 12. Coventry Lane 13. Twin Oaks Boulevard 14. Sheridan Road 15. Edgemere Drive 16. Beverly Lane 17. Miramar Lane 18. Avalon Drive 19. Edenvale Drive 20. Day Break Terrace Reviewed 9/5/2012 89 F. Routes Plowed By Other Agencies Three other governmental agencies maintain jurisdiction over roads within the Village limits. The responsibility for snow and ice control on these roads is the responsibility of the highway departments of these agencies. A tabulation of these roads categorized under the responsible agency is provided below. The lengths denoted include portions of these roads both within and adjacent to the Village and also small gaps outside the Village limits as denoted on page 91. State of Illinois, Department of Transportation 2.10 miles Dundee Road (between a point 1300 feet west of Arlington Heights Rd. and a point 700 feet east of Cambridge Drive) 2.60 miles Illinois Route 83 (Between a point 1200 feet south of Lake-Cook Road and Old Rt. 53) 0.45 miles Old Arlington Heights Road (Between Dundee Road and Arlington Heights Road) 0.47 miles Illinois Route 53 (Between Il. Rt. 83 and Schaeffer Road) 1.45 miles Milwaukee Avenue (Between Lake-Cook Road and a point 3800 feet north of Deerfield Parkway) 1.88 miles Illinois Route 22 (Between Holtz Road and a point 1,500 feet west of Acacia Terrace) 8.95 miles Cook County Highway Department 1.80 miles Arlington Heights Road (between a point 150 feet south of Mill Creek Drive and Lake-Cook Road) 1.55 miles Buffalo Grove Road (between a point 150 feet south of Downing Road and Lake-Cook Road) 3.90 miles Lake-Cook Road (Between Arlington Heights Road and a point 950 feet east of Milwaukee Avenue) 7.25 miles 90 F. Routes Plowed By Other Agencies (cont.) Lake County Highway Department 1.40 miles Arlington Heights Road (between Lake-Cook Road and Illinois Route 83) 1.30 miles Aptakisic Road (between a point 400 feet west of Brandywyn Lane and a point 1500 feet east of Brandywyn Lane; between Weiland Road and a point 1750 feet west of Weiland Road; between a point 1500 feet west of Barclay Boulevard and a point 690 feet east of Barclay Boulevard) 3.66 miles Deerfield Parkway (from State Route 83 - McHenry Road to State Route 21 —Milwaukee Avenue) 4.46 miles Buffalo Grove Road (between Lake-Cook Road and Indian Creek) 10.82Miles 27.02 miles Total Mileage of State and County Roadways within and adjacent to the Village limits. Reviewed 9/5/2012 91 Verne�� erno � Hill �/ Is �� — Lon ro /l ---- � � Lincolnshire v JLZ L-L ong Grove FALincol hire ❑❑ o t— \ 11 a �❑ y � ... 'verwoods 4 1� UL LH s C \ MUM Off C❑❑Q❑OOOWE It U VILLAGE OF Snow Boyles PG®ZUe4.L pt'l❑ b Other Agencies / a /� / r Wheeling kook of arPment - D \ > ❑ 7 A Illinois County High of Deans oenton IDOT) / �/� �r� �. �C' ❑�;1� ❑ cook county [Hera Wa oep t t � 1' � count Highway Department c t Fq v p �e. _ hwa De ariment Dist. 2 �... �` """"' Vllage of Wheeling w ��" a �� V'llage of Arrngton Heights (,���1,. e I`ll I O❑ ,.a.:M w..ti: �` �� �P.. �� `V F -L, moEx ro nuuaEr+Eo SrR�E�s Vernon Township �a. p .o aa..o .. m�ww �� c� 1 ir. npo. mao�a i �❑ 2 ����� r Scale in Feet Arlington ,� f ❑ � �� ° RR oo do Heights i Wheeling Rd edR Roo Roo ❑� ��\� MaP Prepared by the Engineering D':vision.Deft.of Public Works Dole:05/02/00 Revised: 1/25/DB G. Sidewalks The Village Board of Trustees has directed staff to remove snow on certain sidewalks in the Village. Sidewalks located near multi-family areas housing senior citizens and retail areas (Group A) have been identified as sidewalks the Village will maintain during the snow season. These walks will be cleared whenever snow plowing occurs after all plowing activities have been completed. Group A • The south side of Rt. 68 from village limit to village limit. • The north side of Rt. 68 from village limit to village limit. • The east side of Arlington Heights Rd. from Rt. 68 to Rt. 83. • The south side of Rt. 83 from Arlington Heights Rd. to Lake Cook Rd. • The north side of Rt. 83 from Arlington Heights Rd. to Checker Rd. • The west side of Buffalo Grove Rd. from Rt. 68 to Port Clinton Rd. except for portion of the segment between Hidden Lakes Dr. and the Indeck property along which a sidewalk has not yet been constructed. • The south side of Deerfield Pkwy. from Buffalo Grove Rd. to Commerce Ct. • The east side of Commerce Ct. from Deerfield Pkwy. to the Pace and Metra Commuter Stations. • The west side of Weiland Rd. from Lake-Cook Rd. to Aptakisic Rd. • The north side of Lake/Cook Rd. from Village Hall to Arlington Heights Rd. • The north side of State Route 22 from Buffalo Grove Rd. to Easton Avenue. Due to the concerns the Village Board has had in the past about the safety of children walking to school on snow covered sidewalks, staff is recommending that sidewalk snow removal should be considered on the following walks. The following school routes have been suggested as main routes to the schools (Group B) and will be cleared of snow in addition to those listed above. The walks in Group A and Group B will be routed to clear the walks in the most efficient manner. Group B • The west side of Checker Dr. from Old Checker Rd. to Rt. 83. • The south side of Ivy Hall Ln. from Indian Spring Ln. to Aspen Dr. • The north side of Golfview Tr. from Buffalo Grove Rd. to Dundee Rd. • The west side of Horatio Blvd. From Pauline Ave. to Armstrong Dr. • The west side of Prairie Rd. from Route 22. to Brandywyn Ln. • The north side of Brandywyn Ln. from Buffalo Grove Rd. to Prairie Rd. • The west side of Highland Grove Dr. from Deerfield Pkwy. to Fox Hill Drive. • The north side of Newtown Drive from Weiland Rd. to Highland Grv. Dr. 93 G. Sidewalks (cont.) • The west side of Brandywyn Ln. from Aptakisic Rd. to Thompson Blvd. • The east side of Old Arlington Heights Rd. from Thornton Ln. to Dundee Rd. • The east side of Weiland Rd. from Deerfield Pkwy. to Abbot Ct. • The north side of Deerfield Pkwy. from Weiland Rd. to train Tracks • The north side of Lake-Cook Rd. from Buffalo Grove Rd. to Weiland Rd. • The east side of Buffalo Grove Rd. from Lake-Cook Rd. to ort Clinton Rd. • The south side of Route 22 from Buffalo Grove Rd. to Prairie Rd. Sidewalk snow removal will begin 24 hours after the storms have stopped and all roads are cleared. This task will be completed during regular work hours not on overtime hours. Two (2) Bobcat skid-steer loaders, (fitted with either snow brooms, blowers and blades) plus two (2) snow blowers mounted on the Jacobsen 5111's will remove snow on the sidewalks listed. This will take approximately 3 men 2-4 days to complete snow removal on all sidewalks listed. Staff will evaluate this program during the snow season and will report to the Village President and Board of Trustees each year during the Snow Plan presentation. The Village Board has adopted a resolution encouraging residents, businesses and schools to remove snow and ice from the sidewalks in front of their building. This will insure safe pedestrian traffic for all and most important the children. Reviewed 9/5/2012 94 H. Record Keeping Personnel Recall The various level call back forms are used to record off-hour response time and overtime payroll data for the plowing crew and back-up plowing crews. The forms denote the name of the plowing crew member, along with the vehicle, vehicle mileage and zone to which they are assigned. This form is completed for each plowing or salting operation which involves overtime. Operator and Supervisor Reports The evaluation of the effectiveness of the Snow and Ice Control Program relies on the record keeping, during and following a storm. Samples of the various forms are shown throughout the plan. All information requested by the various forms will be compiled by the administrative staff following the storm. The Salting and Plowing Report shown on page 96 is placed in each unit involved in the program. It will be the responsibility of the driver of that vehicle to keep accurate records and complete the form during and after each shift. Particular attention will be given to the handling of down time on the report. This section will provide the supervisors with data that will aid in evaluating the performance of the Program. Any comments regarding the route assignment are entered on the back side of the report. The principal record of each snow and ice control operation is the Storm Record form shown on pages 97. The Operations Manager for Streets, Sewerage and Drainage completes this form after each salting or plowing operation. A summary of the month's activities is on page 98. This summary is prepared by the Deputy Director of Public Works and submitted with the Monthly Management Report. 95 co M (1) 0 c.) M \ ƒ � \ \ 2 \ \ \ \ \ } 2 \ e \ \ > z = m \ \ ( @ 2 / 3 / / ( @ \ » % ( \ m 5 \ Q § \ / 5 / \ / / _ / ) / / SLl S 2 - � J = cz = m452za2z / / 7Q & eomeA � % ze $ / / / / / } VILLAGE OF BUFFALO GROVE DEPARTMENT OF PUBLIC WORKS OPERATIONS DIVISION OPERATORS REPORT Date Employee Number Route Truck Beginning Ending Time Beginning Ending Loads of Gals of Number Number Time (AM/PM) (AM/PM) Mile/Hour Mile/Hour Salt Used CaCI Used Employee Signature Crew Leader Signature Supervisor Signature snow2 98 I.- CO q ED ED ED CLi CLi CLi CLi CLi CLi CLi Ei ij CO § § § - - - - - - - - - - - - R w w w w w w w w w w w w _ _ _ _ _ _ _ _ _ _ _ ) ) S - - - - - - - - - - - - \ / ) / ) 2 « y 'oo 30 000 CO ® 0 J ) ± ± \ $ _ § $ \ » a § ) co j \ /{ \ « < _ #3 J 2 ( � r = o a ) E/ J CO 2 7 ® } $ \ _ 4 5 g r ) /\ \ / S ± - a. in> & W ® / \) CO Z_ _ ± /}= a \ ) § /) ± E E ® E E E E E E E E E E E E ED a / F } { 2 2 2 2 2 2 2 2 2 2 2 2 k 2 / d [ � $ CO § _ [ � \ { § § ) E 7 LLJ ƒ ; S \ \ 0 J7 \ 77J §co ® / ) ® 3 j \ w LE IL cn \ CO / a \ }\ E a co = w = _ ( E ) j ! �/ ) a O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O (n >. O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O (n Z O O O O O O O O Q Q Q= O OO H H O ~ O O�- O O O O O O O ¢0 g0 0 0000000 0 o-� o o-� o00000 0 7/n 7/n Ow0 Ow0 U O U 0 0 o 0 0 o of O o o o 0 0 o o 0 o =O o O m m O o 0 0 o 0 0 of O o o o 0 0 o o 0 O O m m O 0 0 o 0 0 o o W f O g o x o o 0 0 o o 0 (D0 W 0 LU _ �O floll O U, O O O O O O OI O LU U)Q d O O O O O O O O O XU) O O O O O O O O O O ~ O O� O O O O O O O O co U) mU) gc� a0 Q � U) � � o o-� o000000 0 3 co co cn W 0 W 0 N W U o 0 0 0 0 0 0 0l o «7 U o U 6666600 0 O 00 U OU U O z 0 U Q Q U o w o 0 0 0 0 0 0 o m o o 0 0 0 0 661 o d Q Q o =O o=O 2 2 O O 2 2 U) o000000� o g o X o 0 0 0 0 0 0 0 (D0 W 0 LU _ �o 9999999 0 0 0000000 0 J Z O J Z 6666600 O Q U O 0 00 O O O O O OI O w Z w Z O Q U) (n 0 >> O 2 O O O O O O O O V OD O �:::) O O O O O O OI O > ZO U OZ U OW2 ¢ Un¢ U) N N N M M M M 09 Z CL N N N N N N N J LL O ug Q LL ~ } Q �U)O 0 COLL O oz O w m W W W 0000000000000000000000000000000 wmm �Q Z Q J� Q O O O O O O O O O O N M V L(J(O I�W O ON N N N N N N N N N 0 M 0 O ;U 0 U)JJ> aO •- •- •-•- •-•- •-•- •- OZO <W <[L V7 Accident Reporting Any accident that occurs during a plowing or salting operation is reported in accordance with the provisions of the "Village of Buffalo Grove Public Works Department Vehicle Operation Rules and Regulations" Appendix F of the Village of Buffalo Grove Public Works Department safety/Loss Prevention Manual. The applicable section of the rules and Regulations are presented below for information. VEHICLE ACCIDENT REPORTING General An accident that occurs during operation of a Village owned vehicle or a vehicle in service to the Village, will be reported immediately in the following manner: Operator's Responsibility 1. Notify the Police Department immediately as to the location of the accident, nature and extent of the injuries (if any) and extent of vehicle or property damage (if any) in accordance with the State of Illinois, "Commercial Drivers License Standards". 2. Notify the immediate supervisor as to the location of the accident. 3. Insure parties involved are given immediate medical attention when required. 4. If able, provide Emergency Services (Police and Fire) with assistance as directed. 5. Prepare the IRMA "Non-Workers Compensation Accident Report Form" for property damage and the IRMA Workers Compensation Form for personnel injury, and submit with all accident reports prepared by other agencies to the Division Supervisor within twenty-four (24) hours after the accident. Supervisor's Responsibility l. Respond to the location of the accident at the time of notification to assist Village personnel or parties in need of medical attention, if necessary. 2. Insure that all operator responsibilities have been met. 3. Insure that the Public Works vehicle or heavy equipment is removed to the Public Works garage or a garage designated by the Automotive Mechanic Supervisor. 101 L Accident Reporting (cont.) 4. Prepare Supervisors Investigation Report and submit all reports prepared by the employee, including witness statements and all reports from other agencies to the appropriate Division Head within twenty-four (24) hours from the time of the accident 5. The Public Works Fleet Manager is responsible for the photographs of damage to Public Works Department vehicles and equipment. 6. The Public Works Fleet Manager will request estimates for the repair of the Public Works Department vehicles or equipment damage and make arrangements for repairs, as necessary. Division Head's Responsibility 1. Inform the Department Head of the pertinent facts about the accident (injury,property damage, etc.) 2. Prepare an assessment of the accident and submit the assessment, all reports prepared by department personnel and all reports from other agencies to the Director of Public Works. Any time parked vehicles are involved;the same procedure is used. If garbage cans,mail boxes or other items are damaged by a plow, the operator should notify his supervisor immediately by radio, providing the address where the damage occurred and an explanation of what happened. PERSONAL INJURIES ACCIDENT REPORTING All "on the job" injuries must be reported immediately to the supervisor. Get medical attention immediately. The supervisor and the injured employee, if able must complete the "Incident/First Aid Report" and the "Employee Statement Of Injury" form when the employee requires on the job first aid or complains of minor pain resulting from work activities. In the process of completing this form the Division Head shall evaluate the injury/complaint and determine if medical facility care should be obtained. If an injury reported as first-aid, only later results in lost time, the Division Head must advise the Village IRMA claims representative and file an "Employers First Report of Injury or Illness" (form 45). The accident investigation reports are shown on page 103 through 115. 102 INTERGOVERNMENTAL RISK MANAGEMENT AGENCY One Oakbrook Terrace—Suite 412 Oakbrook Terrace,IL 60131 (630)932-1221 PLEASE FAX ACCIDENT REPORT TO IRMA WITHIN 5 DAYS 630-932-9680 IRMA NON-WORKERS COMPENSATION ACCIDENT REPORT FORM Please complete the sections of the report that are applicable. Please print in ink. The individual having responsibility for reporting the accident should complete the report by the close of the work shift. The claimant should not complete this form. The supervisor/depariment head of the employee who filled out the form should complete section IX. The report shall then be forwarded to your claims coordinator by the and of the work shift or within 24 hours. This completed form shall then be forwarded to IRMA the same day the claims coordinator receives it. s Y fs� EMBER INFQRfUTATION .;" _ F --...,_ i ..,.-;. :� , -. ..4h =ry,�.M. ..�e_._ .5• ; s;� .A Tr1 ss!'.4':.��,L.SftS. Sqz. _ L3`" ,^x NAME OF IRMA MEMBER(MUNICIPALITY) CONTACT PERSON NAME AND PHONE NUMBER DEPARTMENT DATE OF LOSS TIME OF LOSS ESTIMATE OR LOSS DAMAGE$ WAS EMPLOYEE INJURED 1 / A.M. P.M. YES ❑ NO ❑ LOCATION OF LOSS EMPLOYEE NAME EMPLOYEE STATUS ❑ FULL ❑ PART ❑ SEASONAL ❑OTHER POLICE OR FIRE DEPT. STREETISIDEWALK CONDITIONS: WEATHER CONDITONS: REPORT# ❑ CLEAR/CLOUDY ❑ RAIN ❑ SNOW ❑DRY ❑ OTHER ❑WET ❑ SNOW/ICE ❑ OTHER ITEMS DAMAGED: AGE OF ITEM (S) VIN NUMBER: DAMAGED MAKE OF OUR VEHICLE/MOBILE YEAR: MODEL: LICENSE NUMBER(S) EQUIPMENT: DOES MEMBER ANTICIPATE FURTHER ACTION FROM CLAIMANT? ❑ YES ❑ NO PLEASE EXPLAIN: `"��_� TXRVOFRAECI�ENT SLIPS, TRIPS, FALLS ❑ PROPERTY ❑ POLICE PROFESSIONAL LIABILITY ❑ AUTOMOBILE LIABILITY❑ EMPLOYMENT LIABILITY ❑ OTHERIPLEASE EXPLAIN ❑ b 1 - ,�-11�CkAMANTAC .IDNl1 INJURY�NFdRE1( O, fi Ex F _ ' .,. NAME: SEX: AGEID.O.B. 1 1 I BUSINESS PHONE: HOME PHONE: - ADDRESS: NATURE OF INJURYIPART OF BODY: WHAT WAS INJURED PERSON DOING? ❑ FATALITY WHERE TAKEN?(Name of hospital/clinic, address, phone number) 3 23 ? t VI ECLAIMANT AUTOMO6ILE tNFORMATtON hf " i OWNER OF OTHER AGE ADDRESS CITY STATE ZIP PHONE VEHICLE - - DRIVER, IF OTHER THAN AGE ADDRESS CITY STATE ZIP PHONE OWNER - MAKE OF VEH YEAR MODEL LICENSE NO. VIN NO, AREA OF ESTIMATE OF DAMAGE DAMAGE IS VEHICLE INSURED? COMPANY/AGENCY NAME, POLICY NO. & PHONE NO: WHERE VEHICLE CAN BE SEEN ❑ YES ❑ NO Pg. 103 Page 1 of 2 1/h CLAIMANT NON AUTQ PRQPERTYDAMAGE (r 0 x C efence builds ) t ��%`'s _ .. .-. ::.:-... f _... .-.. .. .. OWNER OF PROPERTY ADDRESS CITY STATE ZIP PHONE DESCRIBE DAMAGED PROPERTY: LOCATION OF PROPERTY: IS PROPERTY INSURED? COMPANYIAGENCY NAME, POLICY NO. &PHONE NO. ❑ YES ❑ NO 3' l �ti 1[5 •v ... '.k � a _v-!ll U�ITNES�_-IN�oRI1IlATION� € �-z � ��' 4�.:, ,�i= k � -,� ! - NAME: AGE/D.O.B.. ADDRESS: BUS PHONE HOME PHONE 1 1 NAME: AGEID.O.B.: ADDRESS: BUS PHONE HOME PHONE r 1 1X AQDITIONAL C011ti 1fIENT = €.;i , S Li' x : a Unsafe conditions (Describe any unsafe conditions or defects contributing to the accident): Unsafe acts (Describe any unsafe acts or procedures contributing to the accident): What precautions should have been taken to avoid accident(if any?): Remedy(As a supervisor,what action have you taken or do you propose taking to help prevent a similar accident?) Was the member aware of any problems or conditions to the property prior to this accident: ❑ Yes ❑ No If so, how,when and where was it made known? Comments: SUPERVISOR/DEFT. MANAGER: : DATE: CLAIMS COORDINATOR: DATE: PLEASE FAX ACCIDENT REPORT TO IRMA WITHIN 5 WORKING DAYS. PLEASE SEND ANY SUPPORTING MATERIAL,SUCH AS AVAILABLE REPORTS,NEWSPAPER ACCOUNTS, PICTURES,REPAIR ESTIMATES AND/OR BILLS,AS SOON AS POSSIBLE. POLICE REPORTS/AMBULANCE REPORTS 1 ESTIMATES OF REPAIR NOTE: IF MEMBER PROPERTY IS DAMAGED BY CLAIMANT VEHICLE, PLEASE FILE A STATE OF ILLINOIS ACCIDENT FORM WITH THE SECRETARY OF STATE. P e 104 Page 2 of 2 ITV I CKIaUVtKPnYftrV I AL MbK MANAGEMENTAGENCY One Oakbrook Terrace—Suite 412 Oakbrook Terrace,IL 60181 (630)932-1221 SUPERVISOR'S INVESTIGATION REPORT PLEASE FAX OR MAIL (630-932-9680) ACCIDENT REPORT FORM TO IRMA WITHIN 5 WORKING DAYS This report shall be completed in ink by the supervisor of the injured, no later than the end of the injured person's work shift. The report shall then be forwarded to your claims coordinator within 24 hours, along with the completed form IC45. Any additional information, including a completed wage statement(if applicable), should follow as soon as possible.This completed form shall then be forwarded to IRMA the same day the claims coordinator receives it. The unsafe acts of persons and the unsafe conditions that cause accidents can be corrected only when they are known specifically, It is your responsibility to find them, name them and to state the remedy for them in this report. NAME OF IRMA MEMBER(MUNICIPALITY) DATE&TIME OF ACCIDENT 1 I ❑ AM ❑ PM DATE INJURED PERSON REPORTED ACCIDENT: ! 1 TO WHOM REPORTED: LOCATION OF ACCIDENT(The name or number of building,store,dept.,floor,atc) NAME OF INJURED EMPLOYEE!PHONE NUMBER INJURED EMPLOYEE'S DEPARTMENT INJURED EMPLOYEE'S JOB INJURED PERSON STATUS ❑ FULL TIME ❑ PART TIME ❑ SEASONAL ❑ CONTRACT ❑ VOLUNTEER ❑ MISC. TIME IN JOB ❑ IN TRAINING ❑ UNDER 6 MONTHS ❑ 6 MONTHS TO 1 YEAR ❑ 1 TO 5 YEARS ❑ OVER 5 YEAR DATE OF HIRE: ! / AVERAGE NUMBER OF HOURS HOURLY RATE: WORKED PER WEEK DESCRIBE THE INJURY DESCRIBE THE ACCIDENT(State what the injured was doing and the circumstances leading to the accident) -WAS;EMPLOYEE REQUESTED TO GO TO A MEDICAL IF RESTRICTED, IS LIGHT DUTY AVAILABLE? MANAGEMENT NETWORK FACILITY FOR TREATMENT? ❑ YES ❑ NO ❑ YES ❑ NO IS EMPLOYEE STILL TREATING WITH A MEDICAL MANAGEMENT IF NO,NAME&ADDRESS OF TREATING DOCTOR: NETWORK FACILITY? ❑ YES ❑ NO DIDNVILL INJURED PERSON MISS MORE THAN 3 WORKDAYS DUE TO THIS ACCIDENT? ❑ YES ❑ NO ❑ UNKNOWN #OF WORK DAYS INJURED PERSON MISSED: DATE STARTED LOSING TIME: 1 ANY WITNESSES TO THIS INJURYIACCIDENT? ❑ YES ❑ NO IF YES,WITNESS NAME TITLEIJOB DESCRIPTION PHONE# - WITNESS NAME TITLEIJOB DESCRIPTION PHONE# - - HOW COULD THE INJURY/ILLNESS HAVE BEEN PREVENTED? REMEDY(As a supervisor,what action have you taken or do you propose taking to prevent a repeat accident?) SUPERVISOR REVIEWED AND APPROVED BY CLAIMS COORDINATOR DATE REPORT PREPARED 1 I USE REVERSE SIDE FOR ADDITIONAL SPACE NEEDED PLEASE MAIL OR FAX (630-932-9680) ACCIDENT REPORT TO IRMA WITHIN 5 WORKING DAYS CfaimsForms-Supervisafs Investigation Report-Revised 10-2000 Pg. 105 EMPLOYEE 'WITNESS REPORT This report should be used for describing damage to Village property,the witnessing of an accident, reporting unsafe conditions, and any other incident that involves the Village. This report should be printed in ink and returned to your Supervisor within 24 hours of the work shift of the employee who witnessed the occurrence. The Supervisor, in turn, is to immediately forward to the Safety/Risk management department. IF MORE SPACE IS NEEDED, USE THE SPACE ON REVERSE SIDE. 1. Employee name Phone No. Ex. (Print) (last name) (first) (middle In) (work) 2. Department Job Title 3. Date of accident About what time? A.M. P.M. 4. Where did it happen? 5. Did you see it? If not,how soon after did you arrive? 5. Where were you when accident occutTed? 7. Was weather a factor? If yes,describe condition 8. Conditions of accident area 9. What precautions had been taken? 10. Did any defects contribute to the accident? 11. If Yes,name and describe 12. Did the injured person(s)actions contribute to the accident? 13. If yes,how? 14, Name(s)of injured 15, Give names and addresses of other witnesses Pg. 106 16. Describe how accident occurred 17. Did you hear anyone admit fault? Who? 18. In your opinion, who was to blame? Give reasons 19. Are you a personal fi•iend or relative of the injured persons)? 20. If yes, state relationship Employee Signature Date Supervisor's Signature (if more room is needed,use the space below) i glopsadm inlpolicy/employeew itnessreport:doe Pg. 107 VILLAGE OF BUFFALO GROVE IRMA PRELIMINARY CLAIM NOTIFICATION FORM 1) TYPE OF LOSS: Cl Workers Camp Injury ❑ Personal Injury ❑ Damage to Village Property ❑ Damage to Third Party Property 2) DATE OF LOSS OR INJURY: 3) NAME OF CLAIMANT(INJURED PERSON OR OWNER OF DAMAGED PROPERTY) Name: Address: City: Zip Home Phone: Work Phone: 4) IN THE CASE OF AN INJURY WAS MEDICAL TREATMENT NECESSARY? ❑ Yes ❑ No If Yes give Name and address of treatment facility: 5) BREIFLY DESCRIBE INCIDENT: -.._.-----•-•-•--•--•--- 6) NAME OF EMPLOYEE COMPLETING FORM: TITLE OF EMPLOYEE COMPLETING FORM: SIGNATURE DATE: Fax this form directly to IRMA at(630)932-9680 within 24 hours of the incident and send a Copy to Bobby Freed at Village Hall. Do not forget—the appropriate IRMA Claim Form must be completed and submitted to Bobby Freed p Y Village Claims Coordinator within 5 days. Pg. 108 g:lcommonlopsadminAolicyVrmapre{claimnotiffonn doe IRMA ONE OAKBROOK TERRACE 22n,STREET at BUTTERFIELD ROAD SUITE 412 OAKBROOK TERRACE,IL 64181 CLAIMS: 932-1221 CITYIVILLAGE OF DEPARTMENT OF INCIDENTIFIRST AID REPORT This report will be used for any accident or incident, which may or may not have required first aid, but did not require clinic or hospital treatment. This report should be completed no later than the end of the work shift of the employee involved, EMPLOYEE'S NAME JOB TITLE DATE OF ACCIDENT TIME: AN"M LOCATION i DESCRIBE HOW ACCIDENTIINJURY OCCURRED WAS FIRST AID GIVEN? YES NO IF YES, TYPE OF FIRST AID GIVEN GIVEN BY DATE/TIME Employee's Signature Date Supervisor's Signature Date (Send one copy to Safety Coordinator) glcommon/opsadmin/policy/incidentfirstaidreport:doc pg. 109 INTERGOVERNMENTAL RISK ] NI NAGENIENT AGENCY j EMPLOYEE'S STATEMENT OF INJURY Injured Employee must complete all questions in own handwriting. (Use another sheet if more space is needed.) NAME: ADDRESS: SEX: HEIGHT: WEIGHT: DOB: MARITAL STATUS: S.S. NUMBER DEFT: JOB TITLE: NAME OF SUPERVISOR: DESCRIBE THE NATURE OF ALL INJURIES: EXPLAIN EXACTLY WHAT HAPPENED: NAMES OF WITNESSES DATE& HOUR INJURY OCCURRED: / ! A,M. P.M. WHERE DID THIS OCCUR: DATE&HOU R YOU NOTIFIED EMPLOYER: I 1 A.M. P.M. REPORTED TO WHOM: WHAT WERE YOU DOING AT TIME OF INJURY: DESCRIBE ANYTHING YOU WERE DOING DIFFERENTLY THAN USUAL DATE&TIME YOU FIRST SAW DOCTOR: I I A.M. P.M. FIRST FULL DAY/SHIFT MISSED DUE TO THIS INJURY NAMES OF ALL DOCTORS YOU HAVE SEEN FOR INJURY: HAVE YOU HAD COMPLAINTS TO THE SAME PART OF YOUR BODY IN THE PAST: I have read the above statement and it is true and complete to the best of my knowledge and belief. Employee's Signature: Date: Admin-Ward-Farms-Claims Dept.Forms-Employee's Statement of Injury Form pg. 110 FORM 45: Employers First Report of Injury or Illness PLEASE TYPE OR PRINT Filing of this report does not affect your liability under the Workers' Compensation Act and is not incriminatory in any sense. A ILLINOIS UNEMPLOYEMENT DATE OF CASE OR *45 COMPENSATION NUMBER REPORT FILE MONTH DAY YEAR NUMBER EMPLOYER'S NAME EMPLOYER`S FEIN NUMBER IS THIS A LOST E) YES WORKDAYCASE? © NO DOING BUSINESS UNDER THE NAME OF C I CITY,STATE I ZIP CODE MAILING ADDRESS / D I CITY,STATE 1 ZIP CODE EMPLOYEE LOCATION IF DIFFERENT FROM MAILING ADDRESS E NATURE OF BUSINESS OR SERVICE SIC TOTAL NUMBER OF EMPLOYEES AT THE F CODE LOCATION WHERE ILLNESS OR INJURY OCCURRED G NAME OF WORKERS'COMPEN.INSURANCE CARRIER POLICY NUMBER SELF INSURED COUNTY WHERE INJURY OCCURRED YES ❑ NO ❑ H EMPLOYEE'S NAME (LAST,FIRST,MIDDLE) SOCIAL SECURITY NUMBER I HOME ADDRESS r ! CITY,STATE I ZIP CODE J MALE FEMALE I MARRIED SINGLE WIDOW(ER) DIVORCED BIRTH NUMBER OF DEPENDENT CHILDREN ❑ ❑ ❑ ❑ ❑ ❑ DATE UNDER 18 AT TIME OFINJURY OR MONTH DAY YEAR ILLNESS K DATE AND TIME EMPLOYEE'S AVERAGE $ LAST DAY OF THE INJURY OR ❑ a.m. WEEKLY EARNINGS EMPLOYEE WORKED EXPOSURE MONTH DAY YEAR ❑ p.m. [MONTH DAY YEAR L JOB TITLE OR DEPARTMENT OCCUPATION NORMALLY ASSIGNED M ADDRESS OF LOCATION WHERE INJURY OR EXPOSURE OCCURRED I CITY,STATE I ZIP CODE N DID THE EMPLOYEE DIE AS A RESULT EMPLOYEE DIED AS A RESULT OF THE OF THE INJURY OR ILLNESS? ❑ YES NO INJURY OR ILLNESS,GIVE DATE OF DEATH MONTH DAY YEAR 0 WAS THE INJURY OR EXPOSURE ❑ YES DID THIS INCIDENT RESULT IN: WAS EMPLOYEE GIVEN INDUSTRIAL ❑ YES ON THE EMPLOYER'S PREMISES? ❑ NO ❑ OCCUPATIONAL DISEASE COMMISSION HANDBOOK? ❑ NO P NATURE OF THE INJURY Q PART OF THE BODY AFFECTED(BE SPECIFIC R WHAT TASK WAS EMPLOYEE PERFORMING WHEN ILLNESS OCCURRED? S OBJECTOR SUBSTANCE RESPONSIBLE FOR INJURY OR ILLNESS(SOURCE) T HOW DID ACCIDENT OR ILLNESS OCCUR(TYPE)? U WHAT HAZARDOUS CONDITIONS, METHODS OR LACK OF PROTECTIVE DEVICES CONTRIBUTED? V WHAT UNSAFE ACT BY A PERSON CUASED OR CONTRIBUTED TO THE INJURY OR ILLNESS? W HAVE MEDICAL SERVICES BEEN IS OR HAS THE EMPLOYEE BEEN HOSPITALIZED? RENDERED TO THE EMPLOYEE? ❑ YES ❑ NO ❑ YES ❑ NO X NAME AND ADDRESS OF PHYSICIAN CITY,STATE I ZIP CODE y NAME AND ADDRESS OF HOSPITAL CITY,STATE I ZIP CODE Z REPORT PREPARED BY:(NAME—PRINT OR TYPE) SIGNATURE TITLE AND TELEPHONE NUMBER ACCIDENT REPORTING DEPT., ILLINOIS INDUSTRIAL COMMISSION, 100 West Randolph Street, Chicago, Illinois 60601 NOTE: DISCLOSURE OF THIS INFORMATION TO THE INDUSTRIAL COMMISSION IS MANDATORY UNDER IL. REV. STAT. CH.48. §1386, FAILURE TO PROVIDE ANY INFORMATION COULD RESULT IN PROSECUTION.APPROVED BY FORMS MANAGEMENT. IL 563#0085(Rev.6190) Page 111 INTERGOVERNMENTAL RISK r MANAGEMENT AGENCY j One Oakbrook Terrace—Suite 412 Oakbrook Terrace,IL 60181 (630)932-1221 SUPERVISOR'S INVESTIGATION REPORT PLEASE FAX OR MAIL 630-932-9680 ACCIDENT REPORT FORM TO IRMA WITHIN 5 WORKING DAYS This report shall be completed in ink by the supervisor of the injured, no later than the end of the injured person's work shift. The report shall then be forwarded to your claims coordinator within 24 hours,along with the completed form IC45. Any additional information, including a completed wage statement (if applicable), should follow as soon as possible.This completed form shall then be forwarded to IRMA the same day the claims coordinator receives it. The unsafe acts of persons and the unsafe conditions that cause accidents can be corrected only when they are known specifically, It is your responsibility to find them, name them and to state the remedy for them in this report. NAME OF IRMA MEMBER(MUNICIPALITY) DATE&TIME OF ACCIDENT ! 1 ❑ AM ❑ PM DATE INJURED PERSON REPORTED ACCIDENT: ! / TO WHOM REPORTED: LOCATION OF ACCIDENT The name or number of building,store dept., floor,etc_ NAME OF INJURED EMPLOYEE/PHONE NUMBER INJURED EMPLOYEE'S DEPARTMENT INJURED EMPLOYEE'S JOB INJURED PERSON STATUS ❑ FULL TIME ❑ PART TIME ❑ SEASONAL ❑ CONTRACT ❑ VOLUNTEER ❑ MISC. TIME IN JOB ❑ IN TRAINING ❑ UNDER 6 MONTHS ❑ 6 MONTHS TO 1 YEAR ❑ 1 TO 5 YEARS ❑ OVER 5 YEAR DATE OF HIRE: 1 I AVERAGE NUMBER OF HOURS HOURLY RATE: WORKED PER WEEK: DESCRIBE THE INJURY DESCRIBE THE ACCIDENT(State what the injured was doing and the circumstances leading to the accident) WAS EMPLOYEE REQUESTED TO GO TO A MEDICAL_ IF RESTRICTED, IS LIGHT DUTY AVAILABLE? MANAGEMENT NETWORK FACILITY FOR TREATMENT? ❑ YES ❑ NO ❑ YES ❑ NO IS EMPLOYEE STILL TREATING WITH A MEDICAL MANAGEMENT IF NO,NAME&ADDRESS OF TREATING DOCTOR: NETWORK FACILITY? © YES ❑ NO DIDAIVILL INJURED PERSON MISS MORE THAN 3 WORKDAYS DUE TO THIS ACCIDENT? ❑ YES ❑ NO ❑ UNKNOWN #OF WORK DAYS INJURED PERSON MISSED: DATE STARTED LOSING TIME: 1 I ANY WITNESSES TO THIS INJURY/ACCIDENT? ❑ YES ❑ NO IF YES,WITNESS NAME TITLE/JOB DESCRIPTION PHONE# - - WITNESS NAME TITLE/JOB DESCRIPTION PHONE# - - HOW COULD THE INJURY/ILLNESS HAVE BEEN PREVENTED? REMEDY(As a supervisor,what action have you taken or do you propose taking to prevent a repeat accident?) SUPERVISOR REVIEWED AND APPROVED BY CLAIMS COORDINATOR DATE REPORT PREPARED I / USE REVERSE SIDE FOR ADDITIONAL SPACE NEEDED PLEASE MAIL OR FAX (630-932-9680) ACCIDENT.REPORT TO IRMA WITHIN 6 WORKING DAYS Claims.FarmsSupe or's Investigation Report—Rey6ed 10-2000 Pg. 112 EMPLOYEE WITNESS REPORT This report should be used for describing damage to Village property,the witnessing of an accident, reporting unsafe conditions, and any other incident that involves the Village. This report should be printed in in and returned to your Supervisor within 24 hours of the work shift of the employee who witnessed the occurrence. The Supervisor, in turn, is to immediately forward to the Safety/Risk management department. IF MORE SPACE IS NEEDED, USE THE SPACE ON REVERSE SIDE. I. Employee name Phone No. Ex. (Print) (last name) (first) (middle In) (work) 2. Department Job Title 3. Date of accident About what time? A.M. P.M. 4. Where did it happen? 5. Did you see it? If not,how soon after did you arrive? 6. Where were you when accident occurred? 7. Was weather a factor? If yes,describe condition 8. Conditions of accident area 9. What precautions had been taken? 10. Did any defects contribute to the accident? 11. If Yes,name and describe 12. Did the injured person(s)actions contribute to the accident? 13. If yes,how? 14. Name(s)of injured I5. Give names and addresses of other witnesses Pg. 113 16. Describe how accident occurred 17. Did you hear anyone admit fault? Who? IS. In your opinion, who was to blame? Give reasons 19. Are you a personal ftiend or relative of the injured person(s)? 20. If yes,state relationship Employee Signature Date Supervisor's Signature (if more room is needed,use the space below) g/opsadmin/policy/employeewitnessreport:do c Pg. 114 IRMA Duty Status Report Form Patient Name: Date: Job: (To Be Completed By Physician) 1.) Is the Employee able to perform his/her regular work? Yes ❑ No❑ (if yes, indicate whether Part or Full time and date able to resume such work) ❑ Part Time ❑ Full Time Date (Mo, Day, Yr)_I 1 Hours a Day= 2.) Is the employee able to perform light work? ❑ Yes ❑ No If Yes, check the work tolerance limitations which are due to the injury. (including pre-existing conditions). Physical Limitations Full Partial No Restriction Restriction Restriction Sedentary—Lifting 0 to 10 Pounds ❑ ❑ ❑ Light--Lifting 10 to 20 Pounds ❑ ❑ ❑ Moderate—Lifting 20 to 50 Pounds ❑ ❑ ❑ Heavy—Lifting 50 to 100 Pounds ❑ ❑ ❑ Pullin ipushin ,carrying_ ❑ ❑ ❑ Reaching or working above the shoulders ❑ ❑ ❑ Walking ❑ ❑ ❑ Standing ❑ ❑ ❑ -Sitting ❑ ❑ ❑ Stooping ❑ ❑ ❑ Kneeling ❑ ❑ ❑ Repeated bending ❑ ❑ ❑ Climbing ❑ ❑ ❑ Operating a motor vehicle, crane, tractor,etc. ❑ ❑ ❑ Exposure Limitations (Specify): Heat ❑ Stress ❑ Cold ❑ Dust ❑ Fumes ❑ 3.) If the employee is totally disabled for duty, give a brief report and prognosis: 4.) Period of Disability (if termination date is unknown, so-indicate) Total Disability From: To: Partial Disability From: To: Date Employee able to resume work: Light Work Regular Work 5.) If employee is able to resume work, has he/she been advised? Yes ❑ No ❑ If Yes, Furnish date advised: 6.) Diagnosis of condition due to injury: 7.) Date of examination: Date of Further appointments, if any: 8.) Signature and typed/printed name of physician: Physician Signature Type/Print Name clalms0omzs1duly slalu-2-03 Pg. 115 J. Mailbox Replacement Policy It shall be the policy of the Public Works Department Operations Division to repair all mail boxes that have been damaged by direct contact with a snow plow during snow removal operations. Before the snow season begins, plow operators will drive their assigned routes and make note of those mail boxes that may be a hazard. The driver will also note those mail boxes that are already in state of disrepair for future consideration, if contact is made with plow or snow. Occasionally during severe winters when snow has accumulated at the curb to a height greater than three feet, the windrow of snow coming off the snow plow blade will have a wave effect across the top of the snow. This wave effect will dislodge mail boxes from the post. If this occurs, it shall be the responsibility of the resident to replace his/her mail box. If a mail box and post are damaged beyond repair during snow removal operations, it is standard Village policy for the mail box and post to be replaced by the Village with the Village of Buffalo Grove standard mail box and Wolmanized 4 X 4 post as illustrated on page 118 for a typical mail box post and installation. If a decorator mail box and post are damaged beyond repair, the standard procedure is that the Village will replace the box and post the approve standard. If the resident chooses to have the decorator mail box and post replaced, the Village will reimburse the resident the cost of materials for the approved standard mail box and post (approximately $30.00) and it shall be the responsibility of the resident to purchase and install the decorator mail box and post. Reviewed 9/5/2012 116 71 40" 4"x4" WoLy mined i Wood C'anstuction i' je + J itia ` FF L The installation of the box and post must be mounted so that the face of the mail box is 12 inches behind the back of curb and set to a height of 40 inches from the top of the back of curb to the bottom of the mail box. The post should be set in a hole 8-10 inches in diameter and 30 inches deep. Concrete should be placed around the post and up to 6 inches from the surface. All material used for the post shall be 4" X 4" pressure treated (wolmanized) lumber. 117 K. Calendar of Program events A summary of the calendar of the principal program events is denoted below: First week of February: Notify the State of Illinois that we will participate in or bid and joint purchase for road salt. First week of September: Solicit local contractors to provide proposal for emergency snow removal operations denoting equipment availability and rental rates. Notify developers that have streets not accepted by the Village that snow plowing will be provided for a fee to the developer. Finalize any intergovernmental agreements for Snow and Ice Control services. First week of October: Review previous winter's Snow and Ice Control Program and make revisions as needed. Operations staff will inspect all snow removal equipment and make necessary repairs. Garage staff will assist as needed. Operations personnel will attend Snow and Ice Control Seminar as scheduled. Second week of October: Complete a draft of the Snow and Ice Control Program report and submit to the Director of Public Works and Village Manager for review and comment. Third week of October: Complete final revisions of the Snow and Ice Control Snow Plan and submit for Village Board presentation. Complete calibration of salt spreaders. Last week of October—first week of November Meet with Public Works Operations personnel to review Snow and Ice Control Program. Personnel will complete a trial run through their designated routes and test equipment. November/April Implement snow and ice control operation as needed. April/May When it appears the snow season has ended; all snow removal equipment will be removed, examined,painted, and stored. Reviewed 9/5/2012 118 L. Resident Inquiries Throughout the duration of the snow season, residents will call in with suggestions and concerns on the effectiveness of the Snow and Ice Control Program. These inquiries are noted on the "Snow and Ice Control Comment and Complaint" form shown on page 118. The time of the inquiry, complaint (snow or ice), name, address, phone number, and any remarks regarding the condition is recorded by the staff member who answers the phone and then forwarded to the Supervisor. As part of his field survey or operations, the Supervisor will investigate all complaints and, if necessary, radio the operator to take appropriate action. Unfortunately, a large percentage of these calls turn out to be somewhat frivolous complaints. As a guide to responding to legitimate concerns, the following types of calls will be given a high priority: 1. Any inordinate amount of snow pushed or piled across a resident's driveway in such a way so as block access to the residence. (It should be noted that, in the process of clearing the street from curb to curb, snow will be deposited at the foot of driveways. This is an unavoidable consequence of the plowing operation, and it is hoped that residents would clear this area themselves. It would be impossible for the Operations Division to custom plow streets by lowering and raising plows as approaching driveways. 2. Any Village maintained streets that have been poorly cleared and present a traffic hazard. 3. Any damage to private property caused by the plowing operation. (This would be a mail box or parkway damage by Village plows.) 119 2 F�me# _mar, 2j Hl 0$0 2 ,2 R �Fnm § j/§2 j0 . Q ( z ■ m § � \ . ƒ <R � k & & ` e — � } � - o � n � \ � \ � 4 9 M. Post Snow Event Review Following every snow event, the Snow & Ice Control Operating staff will review the past snow event to evaluate successes and areas of possible improvement for future snow events. Depending on the severity and duration of the snow event, this meeting will include the Deputy Director of Public Works, the Operations Manager for Streets, Sewerage & Drainage, the shift Supervisor or Crew Leader in charge during the snow event, and up to all members of the snow & ice control staff. This discussion will include any problems or issues with equipment, manpower, route assignments, application rates, temperatures, storm duration and any other relative discussion topics. Following the Post Snow Event Review, a brief event snow summary memo of the past snow event will be drafted and distributed as needed. Revised 9/5/2012 121 N. REFERENCES 1. Local Climatological Data, Annual Summary with Comparative Data, 2011, Chicago, Illinois O'Hare International Airport, U.S. Department of Commerce, National Climatic Center, Asheville, N.C. 2. Loss Prevention Policy and Safety Program, Village of Buffalo Grove, February, 2000. As revised January 12, 2005. 3. The Snowfighter's Handbook,published by the Salt Institute, 1999. 4. Village of Buffalo Grove Municipal Code, Village of Buffalo Grove, Illinois. 5. 2012-2013 Village of Buffalo Grove Snow and Ice Control Program, prepared by the Operations Division, Department of Public Works, Village of Buffalo Grove, September 2012. 6. Intergovermental Risk Management Agency (IRMA) , Model best practices "Snow and Ice Control Plan Guidelines" Revised 9/5/2012 122 VILLAGE OF 1. i BUFFALO GROVE Rfty Raupp Blvd. Buffalo Grove,IL 60089-21 96 Dane C.Bragg Village Manager MANAGEMENT REPORT 847-459-2525 Fax 847-459-7906 dbragg@vbg.org SEPTEMBER ACTIVITIES l. Public Safety Report • Police Dept. Activities (July) • Fire Dept. Activities 2. Public Works Monthly Activities • Monthly Water Pumping Report • Monthly Central Garage Report • Weiland Rd/Prairies Rd Corridor & Weiland Rd (Lk Ck Rd to Rte 22) Phase I Engineering Study Project Status Report as of August 31, 2012 3. Community Development Report • Engineering Services Monthly Report • Public Utilities Construction Report Dane C. Bragg Village Manager BUFFALO GROVE POLICE DEPARTMENT JULY 2012 - MONTHLY REPORT Calendar Year-to-Date me 2012 2011 2010 2009 2008 Homicide 0 0 0 0 0 0 0 Forcible Rape/Agg. Criminal Sexual Assault 0 0 0 0 0 0 0 Criminal Sexual Assault 0 0 0 1 2 1 2 Robbery 0 0 3 2 1 0 5 Aggavated Battery 0 0 4 3 1 3 0 Aggavated Assault 0 0 0 2 0 1 0 Burglary 3 6 18 37 26 36 33 Burglary Auto 14 9 36 76 78 80 107 Theft 25 15 129 124 120 177 194 Auto Theft 0 0 0 5 4 4 3 Arson 1 0 1 0 0 1 0 Calendar Year-to-Date • %+1- 2012 2011 1 2010 1 2009 2008 Part I Crimes 42 30 40% 191 250 232 303 344 Part II Offenses 91 107 -15% 626 750 799 879 878 Part III Codes 1317 1514 -137/. 7948 8475 8433 9068 9790 Incidents 1463 1651 -11% 7946 9445 8832 10245 11756 Calendar Year-to-Date 2012 2011 1 2010 2009 2008 Part I Crimes 5 10 900% 58 44 38 49 58 Part II Offenses 55 85 -35% 431 559 520 507 544 Part III Codes 3 7 -576i. 30 40 18 44 26 Traffic 785 1061 -26% 6096 7224 7838 9424 10302 Ordinance 265 147 80% 1972 7105 1289 2196 3127 MANPOWER ANALYSIS- PATROL DIVISION i Part 1 126 3 Total dedicated hours: 1255(formulated) Part 11 137 1.5 Total Manhours: 4812 Part 111 610 0.5 Undedicated Dedicated Ratio Accidents 165 1.5 3577 divided by 1255 2.83:1 Traffic 196 0.25 Ordinance 21 0.08 MANPOWER ANALYSIS-PATROL DIVISION d an i Part 1 90 3 Part 11 161 1.5 Total dedicated hours: 1421 (formulated) Part III 690 0.5 Total Manhours: 5397 Accidents 203 1.5 Undedicated Dedicated Ratio Traffic 265 0.25 3976 divided by 1421 2.80:1 Ordinance 12 0.08 All data is reported with the resources available through the new Records Management System. Reporting functions are a work in progress. Inconsistencies are expected and will be addressed. BUFFALO GROVE FIRE DEPARTMENT TOTAL CALLS PER MONTH 2012 500 450 400 350 300 250 200 150 100 50 0 �J-A�J-AP�G�P��.�P� ��J JGJ���ro ������,oQ- �Q� O ff' 5 BUFFALO GROVE FIRE DEPARTMENT AUGUST2012 TYPE OF CALLS 300 250 200 150 100 50 0 -,�^ � °a Ja oQ¢c � a G° 5Q c °c�i �P °�. °sa\ `\cam tx Gaa Gem Oa° a� e �o a° BUFFALO GROVE FIRE DEPARTMENT AUGUST 2012 BY District 160 140 120 100 80 60 40 20 0 TgP rlo P BUFFALO GROVE FIRE DEPARTMENT FIRE/ EMS, AUGUST 2012 120 100 80 60 40 ®FIRE 20 ®EMS 0 ML P PUBLIC WORKS DEPARTMENT OPERATIONS DIVISION September-12 WATER PUMPAGE REPORT Village of Buffalo Grove TOTAL THIS PERIOD FISCAL YEAR TO DATE LOCATIO CURRENT LAST YEAR CURRENT LAST YEAR WelYPumping Station#1 345 So.Arlington Heights Rd. Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.000 Lake Water Pumpage(mil.gal.) 13:8f6 0.000 128.302 27.616 TOTAL PUMPAGE 13.816 0.000 128.302 27.616 Well/Pumping Station#2 525 No.Arlington Heights Rd, Well Pumpage(mil.gal.) 0.000 0.000 0.215 0.000 Lake Water Pumpage(mil.gal.) 25.689 25.957 212.162 368.075 TOTAL PUMPAGE(mil.gal.) 25.689 25.957 212.377 358.075 WelUPumping Station#6 120 Horatio Blvd, Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.000 Lake Water Pumpage(mil.gal.) 3T991 58.726 370-3fi8 �15 TOTAL PUMPAGE(mil.gal.) 37.991 58.726 370.368 313.158 Pumping Station#7 401 LaSallle Ln. Lake Water Pumpage(mil.gal.) 51.754 41.404 431.856 434.531 TOTAL PUMPAGE(mil.gal.) 51.754 41.404 431.866 434.531 Total Well Pumpage(mil.gal.) 0.000 0.000 0.215 0.000 Total Lake Water Pumpage(mil.gal.) 129.250 126.087 1142.688 1133.380 TOTAL GALLONS PUMPED(mil.gal.) 129.260 126.087 1142.903 1133.330 AVERAGE DAILY USAGE(mgd) 4.308 4.203 4.156 4.106 Comments Submitted by: Water Section Supervisor A � Reviewed by: ct� f I L Xs �'a Superintendent ubiic Wanks Utilities K:/watedreporttmonthylpumpage 2010 VILLAGE OF BUFFALO GROVE OPERATIONS DIVISION WATER AND SEWER SECTION September-12 WATER DAILY PUMPAGE SUMMARY LOG(mgd) Date ISouthwest lNorthwest ISouth North JDAILY RAIN Wd lWell#2 ell#6 Res.#7 ITOTAL GAUGE 09/01/12 0.453 0.921 1.424 1.721 4.519 0.000 09/02/12 0.524 0.900 1.424 1.995 4.843 0.000 09/03/12 0.689 0.954 1.438 2.609 5.690 0.020 09/04/12 0.455 0.782 1.094 2.064 4.395 0.740 09/05/12 0.249 0.694 0.302 2.774 4.019 0.110 09/06/12 0.261 0.507 0.333 2.945 4.046 0.000 09/07/12 0.317 0.916 0.770 2.151 4.154 0.070 09/08/12 0.470 0.782 1.234 1.696 4.182 0.320 09/09/12 0.490 1.075 1.205 1.635 4.405 0.010 09/10/12 0.493 0.741 1.268 1.783 4.285 0.000 09/11/12 0.479 0.888 1.363 1.666 4.396 0.000 09/12/12 0.494 0.977 1.401 1.839 4.711 0.000 09/13/12 0.435 0.742 1.406 1.370 3.953 0.150 09/14/12 0.419 0.902 1.368 1.448 4.137 0.010 09/15/12 0.487 0.861 1.419 1.659 4.426 0.000 09/16/12 0.557 1.132 1.407 1.934 5.030 0.000 09/17/12 0.497 0.668 1.676 1.438 4.279 0.240 09/18/12 0.465 0.924 1.320 1.397 4.106 0.000 09/19/12 0.417 0.827 1.367 1.428 4.039 0.000 09/20/12 0.445 1.031 1.349 1.521 4.346 0.000 09/21/12 0.417 0.677 1.218 1.479 3.791 0.090 09/22/12 0.432 0.786 1.297 1.251 3.766 0.030 09/23/12 0.475 1.049 1.392 1.370 4.286 0.000 09/24/12 0.467 0.713 1.369 1.465 4.014 0.000 09/25/12 0.489 0.814 1.313 1.521 4.137 0.000 09/26/12 0.476 0.858 1.348 1.506 4.188 0.000 09/27/12 0.493 0.886 1.353 1.518 4.250 0.000 09/28/12 0.454 0.823 1.342 1.499 4.118 0.000 09/29/12 0.535 0.954 1.405 1.522 4.416 0.000 09/30/12 0.482 0.905 1.386 1.550 4.323 0.010 TOTAL L 13.8161 25.6891 37.991 51.7541 129.250 1.80 Village of Buffalo Grove Public Works Department September 2012 Central Garage Section Fleet Cost Detail This Fiscal Year This Fiscal Year Last Fiscal Year Last Fiscal Year Current Period Year-To-Date Current Period Year-To-Date Usage-Miles/Hours 96,365.0 785,148.0 80,057.0 809.355.0 Fuel-Gasoline Gallons 6,023.0 58,124.5 5,215.6 59,248.2 Fuel-Diesel Gallons 4,452.0 42,059.7 4,079.9 45,119.3 Fuel Usage-MPG/MPH 9.2 16.9 8.6 7.8 En-Oil-Usage/Qt. 0.0 0.0 0.0 0.0 2nd-oil-Usage/Qt. 0.0 0.0 0.0 0.0 Road Calls 1.0 10.0 0.0 10.0 #Repairs 600.0 5,947.0 712.0 6,710.0 Shop Hours 599.5 5,666.5 696.0 6,015.3 Down Hours 2.633.0 30,526.0 1,855.0 25,017.0 Co 18 II S Cos f it $C IMk $Cost VMN 4211 -Gasoline 20,476.40 0.212 187,530.8 1.946 17,187.1 0.077 185,078.3 0.077 4212-Diesel 14,709.12 0.153 134,083.6 1.391 12,933.3 0.047 142,570.9 0.047 4215-Add Eng-0il 0.00 0.000 0.0 0.000 0.00 O,OOO 0.0 0.000 4215-Add 2nd-Oil 0.00 0.000 0.0 0.000 0.00 0.000 0.0 0.000 4213-Shop Parts 7,188.50 0.075 89,113.9 0.925 8,341.7 0.071 78,022.2 0.071 4214-Shop Labor 34,324.67 0.356 328,242.1 3.406 39,227.6 0.175 340,195.5 0.175 4218-Outside Repair 2,146.33 0.022 41,684.5 0.433 7,165.9 0.357 53,636.4 0.357 TOTAL 78,845.02 0.818 780,654.83 0.994 84,855.65 1.060 799,503.43 0.988 Submitted by: eet-Manager Reviewed by: Da duty Ditector of Vublic Works g:lcommonVerageVeportsVmwMlyVnonend 12 TO: Dane C. Bragg Village Manager FROM: Gregory P. Boysen Director of Public Works and Village Engineer DATE: September 14, 2012 SUBJECT: Weiland Road/Prairie Road Corridor Weiland Road(Lake Cook Road to Illinois Route 22) and Lake Cook Road(Raupp Boulevard to Hastings Lane) Phase I Engineering Studies--Project Status Reports I am transmitting a copy of the Project Status Report for the period ending August 31, 2012 for the Weiland Road(Lake Cook Road to Illinois Route 22) Phase I Engineering Study which I received from Civiltech Engineering, Inc. on 9/12/12. I am also transmitting a copy of the Status Report dated September 13, 2012 for the Lake Cook Road(Raupp Boulevard to Hastings Lane) Phase I Engineering Study which I received from Civiltech Engineering, Inc. on 9/14/12. If you have any questions concerning this matter, please let me know. - -1414, Grego P. ysen, P.E. attachments G;IPWI3IRGRPII.HCIWEII.RD109132db.docx 5 Weiland Road Phase I Engineering Study Lake Cook Road to IL Route 22 Village of Buffalo Grove VILLAGE O BUFFALO GROVE Section No. 07-00094-00-PV `-'- CEI Job No. 2052 SFp 1 2 Z012 Project Status Report Period Ending: August 31, 2012 L PW�DPJfIl� Item 1 - Early Coordination and Data Collection - Complete • The Environmental Survey Request was submitted to MOT on 7/24/07. • Cultural Clearance was received on 10/24/07. • Special Waste Screening is complete for Weiland Corridor. • ESR Addendum was submitted to IDOT on 09/29/10. • Special Waste Screening Tech Memo was completed. PESA needs to be performed. • Addendum Cultural Clearance was received on 04/21/2011. • Biological/Wetlands Clearance.received on 12/02/2011. Item 2 - Field Survey, Preparation of Base Maps, Plat of Highways and Plats & Legals • Field Survey and base maps are complete for the Weiland Corridor. Item 3 - Accident Analyses - Complete Item 4 - Traffic Analysis • IDS Sheets were submitted to LCDOT and Buffalo Grove for review on 03/08/10. • 2040 DHV's have been completed. • 2040 Capacities have been completed • Synchro Analysis has been completed for Connector Road. Item 5 -Alternate Geometric Studies • Cross Section analysis is complete. • Revised Plan and Profile Sheets were submitted to LCDOT and Buffalo Grove for review on 05/21/10. • Geometric plan has been revised to include wider outside lanes for bicycles. • Geometrics have been revised to provide bicycle path on west side of Weiland between Lake Cook Road and Deerfield Parkway. Item 6 - Subsurface Soils and Pavement Investigation - Complete September 6,2012 -1- Item 7 - Hydraulic Modeling • Existing hydraulic model has been obtained from FEMA for the Weiland Road crossing of Aptakisic Creek. • Hydraulic modeling and analysis is ongoing. Item S - Location Drainage Study • Existing Drainage Plan is complete. • EDP (IDOT portion) was approved by IDOT on 04/29/2011. • Proposed Drainage Plan is ongoing. • Potential detention sites have been identified. • Revised EDP submitted to IDOT on 12/22/2010. • Concept PDP submitted to LCDOT and LCSMC for review. • Met with LCSMC on 08/16/2012 to discuss drainage plan • Anticipated September 2012 work: • Complete PondPack Analysis of proposed detention basins. Item 9 - Wetland Stud - Complete • Wetland Clearance was received from IDOT on 12/02/2011. Item 10 - Section 4(f) Evaluation and Documentation • Draft letters of support were prepared. • Meetings were held with School District and Park District on 08/30/2012. • Anticipated September 2012 work: • Complete 4(o coordination. Item 11 - Highway Noise Analysis • Existing Noise Model is complete. • Proposed Noise Analysis is ongoing. • Preliminary findings tech memo is complete. • Existing noise measurements have been taken • Noise meetings were held in February 2012. • Pre-Final Noise report submitted to IDOT-D 1. • Pre-Final Noise Report submitted to Springfield BDE. Item 12 - Air Quality Analysis - Complete • COSIM worksheets submitted and PASSED. September 6,2012 -2- Item 13 - Comprehensive Impacts and Measures to Minimize Harm • Ongoing. Item 14 - Draft Environmental Class of Action Determination • EA Timeframes Agreement was reviewed by]DOT and FHWA. • Draft Purpose and Need Statement submitted to[DOT on 07/23/09. • Comments on draft Purpose and Need Statement were received from ]DOT on 02/13/10. • Revised Purpose and Need Statement submitted to IDOT on 10/08/10. • Bicycle Coordination Letters were mailed out on 12/27/2010. • Draft Abbreviated EA submitted to IDOT for review on 10/27/201 1. • Comments received from ]DOT-Springfield BLR&S on EA on 03/28/2012. • Revised Draft EA submitted to IDOT-Springfield BLR&S on 04/27/2012. • Comments received from FHWA and IDOT on 07/09/2012. Item 15 - Preliminary Geometrics Submittal - Complete Item 16 - Draft Project Development Report • Draft Combined Design Report submitted on 08/31/2012. Item 17 - [DOT Coordination • ]DOT/FHWA Coordination meeting was held on 01/13/2009. • IDOT/FHWA coordination meeting was held on 03/10/2009 to discuss EA timeframes agreement. • Revised EA Timeframes Agreement was sent to IDOT on 05/12/2009. • IDOT/FHWA coordination meeting was held on 09/13/2011. Item 18 - Public Involvement • Public Information Meeting was held on 04/30/2009. • Public Information Meeting#2 was held on 12/15/2010. • Neighborhood Meeting #] was held on 04/14/2011. • Neighborhood Meeting #2 was held on 06/09/201 1. Item 19 - Final Environmental Class of Action Determination • Comments received from IDOT/FHWA on draft EA on 07/09/2012. • Anticipated September 2012 work: • Address FHWA comments. September 6,2012 _3_ Prepare and submit signature ready EA. Item 20 - Final Pro'ect Develo meet Report • No work to date Item 21 - Supervision, Administration and Proiect Coordination • Coordination meeting held with Buffalo Grove Park District staff on 07/08/2010. • A project update was presented to the Village of Buffalo Grove Board on 04/25/2011. • Coordination meeting held with LCDOT on 10/25/201 1. • Coordination meeting held with League of Illinois Bicyclists on I I/10/2011. September 6,2012 -4- STATUS REPORT PHASE I ENGINEERING A501 Raupp Boulevard to Hastings La a��' � �FI�aALQ GROVE 08-A5015-01-ES September 13, 2012 SEP 14 Z012 PWADMIN 1. Work Planned_ to be performed this Period: - Complete Draft Combined Design Report and submit to IDOT for review. -Schedule meetings with Park district and School District regarding 4(f) coordination. -Address comments and revise Proposed Drainage Plan. - Prepare and submit hydraulic reports to [DOT for review. 2. Work Actually performed this Period: - Completed Draft Combined Design Report and submitted to IDOT/CCHD/LCDOT/BG for review. -Meetings were held with Park district and School District regarding 4(f) coordination. - Revisions to Proposed Drainage Plan are ongoing. - Hydraulic reports are ongoing. - Work continued on draft TS&L's. 3. Anticipated Work for next Month: -Obtain proposal from subconsultant to televise storm sewer. - Prepare and submit revised Proposed Drainage Plan to IDOT. - Prepare and submit draft LDS to CCHD. - Prepare and submit hydraulic reports and TS&L`s to IDOT for review. 4. Items owed to Consultant by Cook Count or Others): Draft CDR review by IDOT/CCHD/LCDOT/BG -- Submitted on 08/31/2012 Geometric/IDS approval by IDOT-- Submitted on 06/27/2012, resubmitted on 09/07/2012 Geometric/IDS approval by CCHD -- Submitted on 08/31/2012 5. Proiect Progress Explanation. This past month work was completed on the draft Combined Design Report and was submitted to various agencies for review. Work continued on the proposed drainage plan, draft Location Drainage Study, and hydraulic analyses. Work continued on preparing the Type, Size & Location drawings for the two bridge structures. 6. Potential Extra Work or out of scope items: - Storm Sewer videotaping ENGINEERING SERVICES MONTHLY REPORT SEPTEMBER 2012 Waterbury Place Work continues on punch list items. Wheatland Apartments Parking lot resurfacing continues. Plaza Verde Work continues on punch list items. Villas at Hidden Lake Work continues on punch list items. Gregory P. Boyse E. Director of Publi orks and Village Engineer Kevfn J. ehir Engineering Technician KJ H/Sept12 w �r o q w R pa N C O y y� M M a �F N -4 0. 0 N M� a mq O F W 4 h y Q, W �i O ti h 0. h h O V � W � h � N