2012-12-03 - Village Board Regular Meeting - Agenda Packet vd
VILLAGE OF Meeting of the Village of Buffalo Grove Fifty
ffaoaGro e'id 60089-2100
Board of Trustees Phone.847-459-2500
140 Regular Meeting
December 3, 2012 at 7:30 PM
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Approval of Minutes
A. Minutes of the November 12, 2012 Village Board Meeting
B. Minutes of the November 26, 2012 Village Board Meeting
5. Approval of Warrant
A. Presentation and Reading of Warrant #
6. Village President's Report
A. Proclamation: National Drunk & Drugged Driving Month
B. Cook County Sheriff Youth Service Medal of Honor
7. Village Manager's Report
8. Special Business
A. Buffalo Grove Police Department Special Olympics Contribution
9. Reports from the Trustees
10. Consent Agenda
All items listed on the Consent Agenda, which are available in this room this evening, are
considered to be routine by the Village Board and will be enacted by one motion. There will be no
separate discussion of these items unless a Board member or citizen so requests , in which event,
the item will be removed from the General Order of Business and considered after all other items
of business on the Regular Agenda under New Business. (Attached).
Consent Agenda: Ordinances and Resolutions
A. Resolution No. 2012- : A Resolution Requesting the County of
Cook Not to Collect the Loss in Collection on Taxable Property in the Village
of Buffalo Grove (Trustee Berman)
SUMMARY: The Clerk of Cook County has statutory authority to increase
local tax levies in order to offset losses due to non-collection of property taxes.
The Village has the option, by resolution, to direct the County Clerk to not
collect these additional charges. This action has bee requested of both
counties. The Tax Levy Ordinance for 2012 does not include any cost of
collection due to extension losses.
Village Board of Trustees-Agenda Page 1
B. Resolution No. 2012- : A Resolution Requesting the County of
Lake Not to Collect the Loss in Collections on Taxable Property in the Village
of Buffalo Grove. (Trustee Berman)
SUMMARY: The Clerk of Lake County has statutory authority to increase local
tax levies in order to offset losses due to non-collection of property taxes. The
Village has the option, by resolution, to direct the County Clerk to not collect
these additional charges. This action has bee requested of both counties . The
Tax Levy Ordinance for 2012 does not include any cost of collection due to
extension losses
C. Resolution No. 2012- : A Resolution Regarding Corporate
Personal Property Replacement Tax Distribution - 2012 (Trustee Berman)
SUMMARY: This resolution is required as part of a past settlement of a class
action suit brough by the Cook County State's Attorney regarding the use of
tax proceeds by receiving taxing agencies in conformance with the Illinois
Revenue Act. The Village is reconfirming by resolution that it has complied
with the Act in the receipt and distribution of such funds in 2011 .
D. Resolution No. 2012- : A Resolution Approving an Amendment to
the Development Improvement Agreement for the Waterbury Place
Development (Trustee Stein)
SUMMARY: Given the extended period of development required due to
economic conditions, Village staff recommends approval of this resolution
approving a revision to the Waterbury Place Development Improvement
Agreement providing for a reduction in the development improvement security
deposit.
Consent Agenda: Unfinished Business
None.
Consent Agenda: New Business
E. Village of Buffalo Grove Police Pension Fund-Municipal Compliance
Report-December 31, 2012. (Trustee Berman)
SUMMARY: The Illinois Pension Code requires that the Police Pension Fund
Board of Trustees submit a Municipal Compliance Report prior to the adoption
of the Village's 2012 property tax levy regarding fiscal condition. This report
has been prepared on behalf of the Village's Police Pension Fund Board and
acceptance is requested. This report was approved at the November 5th
Police Pension Board Meeting.
F. Village of Buffalo Grove Firefighter's Pension Fund-Municipal Compliance
Report-December 31, 2012 (Trustee Berman)
SUMMARY: The Illinois Pension Code requires that the Firefighter's Pension
Fund Board of Trustees submit a Municipal Compliance Report prior to the
adoption of the Village's 2012 property tax levy regarding fiscal condition.
This report has been prepared on behalf of the Village's Firefighter's Pension
Fund Board and acceptance is requested. The Firefighters' Pension Fund
Board approved the report on November 15th.
Village Board of Trustees-Agenda Page 2
G.Authorization to execute the third and final year maintenance contract option
with Crystal Maintenance Services Corp. (Trustee Stein)
SUMMARY: This action authorizes staff to execute the third and final year
maintenance contract option with Crystal Maintenance Services Corp ., the
village custodial maintenance provider, to cover the period from January 1,
2013 to December 31, 2013.
H. Authorization to Waive Bids and to Request Proposals - for the lease of Multi
function Office Machines (Trustee Terson)
SUMMARY: In an effort to reduce printing costs, incorporate scanning
software and consolidate leases, Staff seeks authorization to Waive Bids and
seek Proposals for a 36 month lease on up to 12 Multi function Office
Machines
11. Ordinances and Resolutions
A. Ordinance No. 2012- : An Ordinance for the Levy and Collection
of Taxes for the Fiscal Year Commencing on the 1st day of January, 2013 and
Ending on the 31st day of December, 2013 (Trustee Berman)
B. Resolution No. 2012- : Adopting the Fiscal 2013 (January 1 -
December 31, 2013) Budget for the Village of Buffalo Grove (Trustee Berman)
12. Unfinished Business
13. New Business
A. Authorization to Waive Bids and to Purchase - electric supply and service for
select Village owned facilities (December 2014 to December 2016) (Trustee
Stein)
B. Award of Bid: Tree Removal Services (Trustee Stein)
14. Questions from the Audience
Questions from the audience are limited to items that are not on the regular agenda . In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the
audience will be limited to 10 minutes and should be limited to concerns or comments regarding
issues that are relevant to Village business. All members of the public addressing the Village
Board shall maintain proper decorum and refrain from making disrespectful remarks or comments
relating to individuals. Speakers shall use every attempt to not be repetitive of points that have
been made by others. The Village Board may refer any matter of public comment to the Village
Manager, Village staff or an appropriate agency for review.
15. Executive Session
16. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board,does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or participate
in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA
Village Board of Trustees-Agenda Page 3
Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons.
Village Board of Trustees-Agenda Page 4
Meeting of the Village of Buffalo Grove Fifty Raupp Blvd
Buffalo Grove, I L 60089-2100
Board of Trustees Phone:847-459-2500
Regular Meeting
December 3, 2012 at 7:30 PM
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Approval of Minutes
A. Minutes of the November 12, 2012 Village Board Meeting [GO TO]
B. Minutes of the November 26, 2012 Village Board Meeting [GO TO]
5. Approval of Warrant
A. Presentation and Reading of Warrant# [GO TO]
6. Village President's Report
A. Proclamation: National Drunk& Drugged Driving Month [GO TO]
B. Cook County Sheriff Youth Service Medal of Honor [GO TO]
7. Village Manager's Report
8. Special Business
A. Buffalo Grove Police Department Special Olympics Contribution [GO TO]
9. Reports from the Trustees
10. Consent Agenda
All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine
by the Village Board and will be enacted by one motion. There will be no separate discussion of these items
unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of
Business and considered after all other items of business on the Regular Agenda under New Business.
Consent Agenda: Ordinances and Resolutions
A. Resolution No. 2012- : A Resolution Requesting the County of Cook Not to Collect the Loss in
Collection on Taxable Property in the Village of Buffalo Grove (Trustee Berman)
SUMMARY: The Clerk of Cook County has statutory authority to increase local tax levies in order to offset
losses due to non-collection of property taxes. The Village has the option, by resolution, to direct the County
Clerk to not collect these additional charges. This action has bee requested of both counties. The Tax Levy
Ordinance for 2012 does not include any cost of collection due to extension losses. [GO TO]
B. Resolution No. 2012- : A Resolution Requesting the County of Lake Not to Collect the Loss in
Collections on Taxable Property in the Village of Buffalo Grove. (Trustee Berman)
SUMMARY: The Clerk of Lake County has statutory authority to increase local tax levies in order to offset
losses due to non-collection of property taxes. The Village has the option, by resolution, to direct the County
Clerk to not collect these additional charges. This action has bee requested of both counties. The Tax Levy
Ordinance for 2012 does not include any cost of collection due to extension losses [GO TO]
C. Resolution No. 2012- : A Resolution Regarding Corporate Personal Property Replacement Tax
Distribution -2012 (Trustee Berman)
SUMMARY: This resolution is required as part of a past settlement of a class action suit brough by the Cook
County State's Attorney regarding the use of tax proceeds by receiving taxing agencies in conformance with
the Illinois Revenue Act. The Village is reconfirming by resolution that it has complied with the Act in the
receipt and distribution of such funds in 2011. [GO TO]
D. Resolution No. 2012- : A Resolution Approving an Amendment to the Development Improvement
Agreement for the Waterbury Place Development (Trustee Stein)
SUMMARY: Given the extended period of development required due to economic conditions, Village staff
recommends approval of this resolution approving a revision to the Waterbury Place Development
Improvement Agreement providing for a reduction in the development improvement security deposit. [GO TO]
Consent Agenda: Unfinished Business
Consent Agenda: New Business
E. Village of Buffalo Grove Police Pension Fund-Municipal Compliance Report-December 31, 2012. (Trustee
Berman)
SUMMARY: The Illinois Pension Code requires that the Police Pension Fund Board of Trustees submit a
Municipal Compliance Report prior to the adoption of the Village's 2012 property tax levy regarding fiscal
condition. This report has been prepared on behalf of the Village's Police Pension Fund Board and
acceptance is requested. This report was approved at the November 5th Police Pension Board Meeting. [GO
TO]
F. Village of Buffalo Grove Firefighter's Pension Fund-Municipal Compliance Report-December 31, 2012
(Trustee Berman)
SUMMARY: The Illinois Pension Code requires that the Firefighter's Pension Fund Board of Trustees submit
a Municipal Compliance Report prior to the adoption of the Village's 2012 property tax levy regarding fiscal
condition. This report has been prepared on behalf of the Village's Firefighter's Pension Fund Board and
acceptance is requested. The Firefighters' Pension Fund Board approved the report on November 15th. [GO
G. Authorization to execute the third and final year maintenance contract option with Crystal Maintenance
Services Corp. (Trustee Stein)
SUMMARY: This action authorizes staff to execute the third and final year maintenance contract option with
Crystal Maintenance Services Corp., the village custodial maintenance provider, to cover the period from
January 1, 2013 to December 31, 2013. [GO TO]
H. Authorization to Waive Bids and to Request Proposals-for the lease of Multi function Office Machines
(Trustee Terson)
SUMMARY: In an effort to reduce printing costs, incorporate scanning software and consolidate leases, Staff
seeks authorization to Waive Bids and seek Proposals for a 36 month lease on up to 12 Multi function Office
Machines [GO TO]
11. Ordinances and Resolutions
A. Ordinance No. 2012- : An Ordinance for the Levy and Collection of Taxes for the Fiscal Year
Commencing on the 1 st day of January, 2013 and Ending on the 31 st day of December, 2013 (Trustee
Berman) [GO TO]
B. Resolution No. 2012- : Adopting the Fiscal 2013 (January 1 - December 31, 2013) Budget for the
Village of Buffalo Grove (Trustee Berman) [GO TO]
12. Unfinished Business
13. New Business
A. Authorization to Waive Bids and to Purchase-electric supply and service for select Village owned facilities
(December 2014 to December 2016) (Trustee Stein) [GO TO]
B. Award of Bid: Tree Removal Services (Trustee Stein) [GO TO]
14. Questions from the Audience
Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section
2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and
should be limited to concerns or comments regarding issues that are relevant to Village business. All members of
the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful
remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that
have been made by others. The Village Board may refer any matter of public comment to the Village Manager,
Village staff or an appropriate agency for review.
15. Executive Session
16. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does,
however, reserve the right to defer consideration of matters to another meeting should the discussion run past
10:30 p.m.
The Village of Buffalo Grove,in compliance with the Americans with Disabilities Act,requests that persons with disabilities, who require certain
accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact
the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons.
Minutes of the November 12, 2012 Village Board Meeting 4-A
Overview
Minutes to be distributed separately.
Approval is recommended.
Attachments
Trustee Liaison Staff Contact
Clerk Sirabian Jane L Olson,Finance&GS
M.on.daY>............December
..3......20.1.2...................................................................................................Approval of...Minutes
..._...Ite.m.......4._A...........................................................................................................
Minutes of the November 26, 2012 Village Board Meeting 4-B
Overview
Minutes to be distributed separately. Approval is recommended.
Attachments
Trustee Liaison Staff Contact
Jane L Olson,Finance&GS
M.on.daY>............December
..3......20.1.2...................................................................................................Approval of...Minutes
...._...Ite.m.......4._B...........................................................................................................
Presentation and Reading of Warrant# 5-A
Overview
Approval is recommended.
Attachments
W#1202 work sheet xlsx.pdf
W#1202.pdf(Appendix)
Trustee Liaison Staff Contact
Scott D Anderson,Finance&GS
M.o�n.d�aY>............December
..3......2�0.1.�2...................................................................................................A.............pprova.l of Wa�rra�nt... Ite.m....�...5._A...........................................................................................................
VILLAGE OF BUFFALO GROVE WARRANT #1202
3-Dec-12
Corporate Fund:
Reimbursements & Fund Transfers 12,393.85
Reserve for Capital Replacement-Autos 7,792.34
Reserve for Capital Replacement-MIS 0.00
Revenue Reimbursements 0.00
Legislative 3,518.16
Office of Village Manager 11,708.68
Management Information Systems 9,391.33
Legal 10,430.81
Finance & General Services 2,839.42
Human Resources 256.93
Fire Services 30,569.09
Police Services 76,089.20
Building & Zoning 808.13
Engineering Services 148.72
Building & Grounds 23,548.09
Street & Bridge Operations 7,946.16
Street & Bridge Administration 581.08
Forestry 563.60
Central Garage 30,420.16
Drainage System 1,102.94
ESDA 517.15
Transfer/Non Operating 1,786.60
Total 232,412.44
Illinois Municipal Retirement Fund: 0.00
Parking Lot Fund: 494.54
Motor Fuel Tax Fund: 793,306.85
School & Park Donations 0.00
Capital Projects-Facilities: 23,100.30
Capital Projects-Streets: 0.00
Health Insurance Expense 259.85
Facilities Development Debt Service Fund: 1,029,347.50
Police Pension Fund: 899.81
Fire Pension Fund: 0.00
Retiree Health Savings: 43,843.07
Water Fund:
Reimbursements & Refunds: 0.00
Water Operations 14,162.64
Sewer Operations 15,333.52
Total 29,496.16
Buffalo Grove Golf Fund:
Reimbursements & Refunds: 0.00
Golf Operations 18,315.92
Total 18,315.92
Arboretum Golf Fund:
Reimbursements 0.00
Golf Operations 16,583.15
Total 16,583.15
Refuse Service Fund: 81,712.09
PAYROLL PERIOD ENDING 11/04/2012 896,077.07
pAYROLL PERIOD ENDING 11/18/2012 851,699.26
1,747,776.33
TOTAL WARRANT #1202 4,017,548.01
APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, ILLINOIS
Village Clerk Village President
See appendix: Appendix001 - W#1202.pdf
Proclamation: National Drunk& Drugged Driving Month 6-A
Overview
December is traditionally one of the most deadly times of the year for alcohol-impaired driving. Buffalo
Grove joins the nation and the state of Illinois in proclaiming December as Drunk and Drugged Driving
Prevention Month.
Attachments
National Drunk&Drugged Driving Prevention.pdf
Trustee Liaison Staff Contact
Steve S Balinski,Police
Monday, December 3, 2012 Village Presidents Report-Item : 6-A
NATIONAL DRUNK AND DRUGGED DRIVING (31)) PREVENTION MONTH
DECEMBER, 2012
WHEREAS, motor vehicle crashes killed 918 people in Illinois during 2011; and
WHEREAS, hundreds of those deaths involved a driver impaired by alcohol and/or
drugs; and
WHEREAS, the December holiday season is traditionally one of the most deadly times of
the year for impaired driving; and
WHEREAS, for thousands of families across the state and the nation, holidays are a time
to remember loved ones lost; and
WHEREAS, organizations across the state and the nation have joined with the "Drive
Sober or Get Pulled Over" and other campaigns that foster public awareness of the
dangers of impaired driving and anti-impaired driving law enforcement efforts; and
WHEREAS, the Village of Buffalo Grove is proud to partner with the Illinois Department
of Transportation's Division of Traffic Safety and other traffic safety groups in the effort
to make our roads and streets safer;
NOW,THEREFORE, I, JEFFREY S. BRAIMAN, PRESIDENT OF THE VILLAGE OF BUFFALO
GROVE, do hereby proclaim December, 2012 as Drunk and Drugged Driving (3D)
Prevention Month in the Village of Buffalo Grove and do hereby call upon all citizens,
government agencies, business leaders, hospitals and health care providers, schools and
public and private institutions to promote awareness of the impaired driving problem,
to support programs and policies to reduce the incidence of impaired driving, and to
promote safer and healthier behaviors regarding the use of alcohol and other drugs this
December holiday season and throughout the year.
Proclaimed this 3rd day of December, 2012.
Cook County Sheriff Youth Service Medal of Honor 6-B
Overview
Nisa Khan(daughter of Zill Khan --Plan Commissioner) and Christopher Szewczyk are the two Cook
County high school students who will be recognized for receiving the Cook County Sheriff Youth Service
Medal of Honor.
Attachments
Trustee Liaison Staff Contact
Susan L Levy,
Monday, December 3, 2012 Village Presidents Report-Item : 6-13
Buffalo Grove Police Department Special Olympics 8-A
Contribution
Overview
Chief Balinski will make a short presentation concerning several recent programs coordinated by the Police
Department to support Special Olympics. The mission for Special Olympics Illinois is to provide year-round
sports training and athletic competition in a variety of Olympic type sports for children and adults with
intellectual disabilities. The Village of Buffalo Grove/Buffalo Grove Police Department is a significant
community service leader in fund-raising initiatives and general support of special athletes so they may
develop physical fitness, demonstrate courage and experience community.
Attending the meeting on behalf of the Special Olympics will be Dave Breen, President and CEO of
Special Olympics Illinois.
Attachments
Trustee Liaison Staff Contact
Steve S Balinski,Police
M.o�n.d�aY>............December
..3......2�0.1.�2...................................................................................................S.......pe�c.�a.l...B.u�s..n�ess..._...Ite.m....�....8._A.........................................................................................................................
Resolution No. 2012- : A Resolution Requesting
the County of Cook Not to Collect the Loss in Collection on 10-A
Taxable Property in the Village of Buffalo Grove
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
Overview
The County Clerks of both Cook and Lake County have statutory authority to increase local tax levies in
order to offset losses due to non-collection of property taxes within the respective counties. In Cook,the
increase can equal 3 percent of corporate purpose and pension levies with an additional 5 percent for debt
principal and interest levies. In Lake County,the authority is similar,but not as broad as the only levies that
can be increased are for bonded principal and interest,which are increased by only 2 percent. For the 2012
Tax Levy an additional amount of$128,545 will be extended automatically to offset loss in collections if no
action is taken.
The Village has the option,through the adoption of resolutions,to direct the County Clerks to not collect
these additional charges and fees. This action has been requested of both Cook and Lake Counties on an
ongoing basis. The Village's ten year collection history in Cook County is 98.7 percent and in Lake
County 99.8 percent for a combined collection rate of 99.6%
The Tax Levy Ordinance for 2012 will not include any cost of collection due to extension losses. Future
collection history versus levy will continue to be analyzed to determine if there will ever be a need to re-
institute the supplemental levies. For tax year 2012 resolutions have been prepared for Village Board
consideration.
Attachments
Cost of Collection Resolutions-Cookpdf
Trustee Liaison Staff Contact
Trustee Berman Scott D Anderson,Finance&GS
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Monday, December 3, 2012 Consent Agenda: Ordinances and Resolutions - Item
: 10-A
RESOLUTION NO. 2012-
A RESOLUTION REQUESTING THE COUNTY OF COOK NOT TO COLLECT THE LOSS
IN COLLECTION ON TAXABLE PROPERTY IN THE VILLAGE OF BUFFALO GROVE
WHEREAS,the Village of Buffalo Grove has experienced a high level of property tax collections from
its residential and commercial property in Cook County as verified by audit and collection procedures;and
WHEREAS,the County of Lake has made it a policyto extend additional amounts over and above the
annual tax levy requests of the Village of Buffalo Grove in order to offset any loss in collection of the tax levy;
and
WHEREAS,those additional taxes will not be needed by the Village of Buffalo Grove to perform its
operational, pension and debt service responsibilities to its citizens.
NOW,THEREFORE, BE IT RESOLVED BYTHE PRESIDENTAND BOARD OF TRUSTEES OF THE VILLAGE OF
BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, that:
SECTION 1. The County Clerk of Cook County is hereby directed not to levy the customary
percentage amounts for loss and collection as part of the extension of those levies requested by the
Village of Buffalo Grove in its 2011 Tax Levy Ordinance upon all taxable property within the Cook
County boundaries of the Village.
SECTION 2. The Village Clerk is hereby directed to send a certified copy of this Resolution to the
County Clerk of Cook County.
AYES:
NAYES:
ABSENT:
PASSED: 2012. APPROVED: 12012.
Village President
ATTEST:
Village Clerk
Resolution No. 2012- : A Resolution Requesting
the County of Lake Not to Collect the Loss in Collections on 10-B
Taxable Property in the Village of Buffalo Grove.
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
Overview
The County Clerks of both Cook and Lake County have statutory authority to increase local tax levies in
order to offset losses due to non-collection of property taxes within the respective counties. In Cook,the
increase can equal 3 percent of corporate purpose and pension levies with an additional 5 percent for debt
principal and interest levies. In Lake County,the authority is similar,but not as broad as the only levies that
can be increased are for bonded principal and interest,which are increased by only 2 percent. For the 2012
Tax Levy an additional amount of$128,545 will be extended automatically to offset loss in collections if no
action is taken.
The Village has the option,through the adoption of resolutions,to direct the County Clerks to not collect
these additional charges and fees. This action has been requested of both Cook and Lake Counties on an
ongoing basis. The Village's ten year collection history in Cook County is 98.7 percent and in Lake
County 99.8 percent for a combined collection rate of 99.6%
The Tax Levy Ordinance for 2012 will not include any cost of collection due to extension losses. Future
collection history versus levy will continue to be analyzed to determine if there will ever be a need to re-
institute the supplemental levies. For tax year 2012 resolutions have been prepared for Village Board
consideration.
Attachments
Cost of Collection Resolutions-Lake.pdf
Trustee Liaison Staff Contact
Trustee Berman Scott D Anderson,Finance&GS
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Monday, December 3, 2012 Consent Agenda: Ordinances and Resolutions - Item
: 10-B
RESOLUTION NO. 2012-
A RESOLUTION REQUESTING THE COUNTY OF LAKE MOTTO COLLECTTHE LOSS
IN COLLECTION ON TAXABLE PROPERTY IN THE VILLAGE OF BUFFALO GROVE
WHEREAS,the Village of Buffalo Grove has experienced a high level of property tax collections from
its residential and commercial property in Lake County as verified by audit and collection procedures; and
WHEREAS,the County of Lake has made it a policyto extend additional amounts over and above the
annual tax levy requests of the Village of Buffalo Grove in order to offset any loss in collection of the tax levy;
and
WHEREAS,those additional taxes will not be needed by the Village of Buffalo Grove to perform its
operational, pension and debt service responsibilities to its citizens.
NOW,THEREFORE, BE IT RESOLVED BYTHE PRESIDENTAND BOARD OF TRUSTEES OF THE VILLAGE OF
BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, that:
SECTION 1.The County Clerk of Lake County is herebydirected notto levythe customary percentage
amounts for loss and collection as part of the extension of those levies requested by the Village of
Buffalo Grove in its 2012 Tax Levy Ordinance upon all taxable property within the Lake County
boundaries of the Village.
SECTION 2. The Village Clerk is hereby directed to send a certified copy of this Resolution to the
County Clerk of Lake County.
AYES:
NAYES:
ABSENT:
PASSED: 2012. APPROVED: 12012.
Village President
ATTEST:
Village Clerk
Resolution No. 2012- : A Resolution Regarding
Corporate Personal Property Replacement Tax Distribution 10-C
- 2012
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
Overview
Attached,please find a Resolution to be adopted by the Village Board regarding the use of Corporate
Personal Property Replacement Taxes. The resolution applies to calendar 2012 and is required as part of a
past settlement of a class action suit brought by the Cook County State's Attorney regarding the use of such
tax proceeds by receiving taxing agencies in conformance with the Illinois Revenue Act.
The Village has continually applied the receipt of all replacement tax revenue as required by the Act and
will continue to do so. This permits in part pension levies to be maintained at the lowest level in that
receipts are applied against the employer's obligation for pension payments. In no case will a surplus of
funds exist due to the receipt of Corporate Personal Property Replacement Taxes.
Attachments
Replacement Tax Use Resolution.pdf
Trustee Liaison Staff Contact
Trustee Berman Scott D Anderson,Finance&GS
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Monday, December 3, 2012 Consent Agenda: Ordinances and Resolutions - Item
: 10-C
RESOLUTION NO.2012-
A RESOLUTION REGARDING CORPORATE PERSONAL PROPERTY
REPLACEMENT TAX DISTRIBUTION -2012
WHEREAS, the Village of Buffalo Grove has received $20,455.66 in distributions of Corporate
Personal Property Replacement Tax revenues from the State of Illinois during calendar year 2012; and
WHEREAS, said distribution was not in excess of what had been estimated to have been received
during the calendar year; and
WHEREAS,a question has arisen with respect to whether said receipts of Corporate Personal Property
Replacement Taxes resulted in a surplus of funds that are "available for the payment of any debt,obligation,
liability,operation,fund or account or any purpose"within the meaning of Section 157(a)of the Revenue Act
of Illinois.
NOW,THEREFORE,BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS that:
SECTION 1. It is hereby found and declared that the amount of Corporate Personal Property
Replacement Taxes actually received by the Village of Buffalo Grove during calendar 2012 has not
caused a surplus "available for any debt, obligation, liability, operation, fund or account or any
purpose"within the meaning of Section 157(a)of the Revenue Act of Illinois such that the Village is
required to adopt an ordinance either reducing or abating the tax levy of the Village of Buffalo Grove
for calendar 2012 or requiring that any such surplus be shown as available for appropriation and
expenditure in the upcoming fiscal year.
SECTION 2. The Village Clerk is hereby directed to file a certified copy of this Resolution with the
Cook County Clerk. The filing of said Resolution is in conformance with docket number 81 CH 3057.
AYES:
NAYES:
ABSENT:
PASSED: 2012.
APPROVED: 2012.
APPROVED:
Village President
ATTEST:
Village Clerk
Resolution No. 2012- : A Resolution Approving
an Amendment to the Development Improvement 10-D
Agreement for the Waterbury Place Development
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
Overview
The Development Improvement Agreement(DIA)for Waterbury Place was approved by the President and
Board of Trustees on September 12, 2005. Economic conditions have resulted in build-out of all areas of the
development at a slower pace than originally anticipated. The developer has substantially completed a
significant portion of the Waterbury Place development, and a substantial portion of various public and
private site improvements which are related to the DIA have been in service for a number of years.
Staff recommends approval of this DIA Amendment which the developer has requested to accommodate
the development's completion so as to minimize construction impacts on residents while providing
sufficient security for improvements not yet completed. This DIA Amendment allows for the developer's
retention deposit to be reduced based upon the 15%retention factor being computed only on the portion
of the project which is still under construction.
Attachments
Resolution Agreement Amendment F 2012.PDF
Trustee Liaison Staff Contact
Trustee Stein Gregory P Boysen,Public Works
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Monday, December 3, 2012 Consent Agenda: Ordinances and Resolutions - Item
: 10-D
RESOLUTION NO. 2012-
A RESOLUTION APPROVING AN AMENDMENT TO
THE DEVELOPMENT IMPROVEMENT AGREEMENT
FOR THE WATERBURY PLACE DEVELOPMENT
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970; and,
WHEREAS, the Development Improvement Agreement for Waterbury Place was approved by
the President and Board of Trustees on Monday, September 12, 2005; and,
WHEREAS, economic conditions have resulted in build-out of all areas of the development at a
slower pace than originally anticipated; and,
WHEREAS, the developer has substantially completed a significant portion of the Waterbury
Place development, and a substantial portion of various public and private site improvements which are
related to the Development Improvement Agreement have been in service for a number of years; and,
WHEREAS, the developer has requested an amendment to the Development Improvement
Agreement which accommodates the development's completion so as to minimize construction impacts
on residents while providing sufficient security for improvements not yet completed.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, LAKE AND COOK COUNTIES, ILLINOIS,
as follows:
Section 1: The Amendment to the Development Improvement Agreement for Waterbury Place is
hereby approved.
Section 2: The Village President is authorized and directed to execute the Amendment to the
Development Improvement Agreement. A copy of said Amendment is attached hereto and made
a part hereof.
AYES:
NAYES:
ABSENT:
PASSED: 2012
APPROVED: 2012
APPROVED:
ATTEST: Village President
Village Clerk
G:APWD1RGRP\LHC\Deve1opment Reviews\Res 2012 Waterbury Place.docx
AMENDMENT TO DEVELOPMENT IMPROVEMENT AGREEMENT
FOR WATERBURY PLACE
WHEREAS, the Development Improvement Agreement for Waterbury Place was
approved by the President and Board of Trustees on Monday, September 12, 2005; and,
WHEREAS, economic conditions have resulted in build-out of all areas of the
development at a slower pace than originally anticipated; and,
WHEREAS, the developer has substantially completed a significant portion of the
Waterbury Place development, and a substantial portion of various public and private site
improvements which are related to the Development Improvement Agreement have been in
service for a number of years; and,
WHEREAS, the developer has requested an amendment to the Development
Improvement Agreement which accommodates the development's completion so as to minimize
construction impacts on residents while providing sufficient security for improvements not yet
completed.
It is hereby agreed that Paragraph 9.0 of the Development Improvement Agreement originally
approved on September 12, 2005 is hereby amended to read as follows:
9.C. The Village further hereby agrees that to the extent that the Developer causes the
commitments of this Agreement to be completed, the outstanding liability of the issuer of the
Letter of Credit, or other security under said security, shall during the course of construction of
the improvements, approximate the cost of completing all improvements and paying unpaid
contract balances for the completion of the improvements referred to in this Agreement.
Until all required tests have been submitted and approved by the Village for each of the
construction elements including, but not limited to, earthwork, street pavements, parking area
pavements, sanitary sewers and water mains, a minimum of that portion of the surety for each
element shall be subject to complete retention. All improvements are subject to a minimum
fifteen (15%) percent retention until final acceptance by the Village, except the 15%
improvement security related to the area denoted as Phase I in Exhibit F (Area Phasing Map)
may be released upon acceptance of this agreement amendment with the 15% retention based
1
upon the value of improvement in the Phase II area denoted in Exhibit F to serve as a security for
both phases until the final acceptance by the Village of all improvements within the entire
development.
IN WITNESS WHEREOF, the Village has caused this Agreement to be executed as has
the Developer, all as of the date first above written.
VILLAGE OF BUFFALO GROVE, an Illinois Municipal Corporation
By
Date:
DEVELOPER — WATERBURY PLACE VENTURE, LLC., an Illinois limited liability
company
By
its Manager, Waterbury Place Partners, LLC., an Illinois limited liability company
Date:
GAPWDlRGRP\LHC\Development Reviews\Res 2012 Waterbury Place DIA Amendment.docx
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EXHIBIT F
Village of Buffalo Grove Police Pension Fund-Municipal 10-E
Compliance Report-December 31, 2012.
Overview
Illinois Compiled Statutes (Illinois Pension Code)requires that the Police Pension Fund Board of Trustees
submit a Municipal Compliance report prior to the adoption of the Village's 2012 property tax levy regarding
fiscal condition. This Report has been prepared on behalf of the Village's Police Pension Fund Board and
acceptance is requested. This report was approved at the November 5th Police Pension Board Meeting.
Attachments
Police Pension Fund-MCR 2012.PDF
Trustee Liaison Staff Contact
Trustee Berman Scott D Anderson,Finance&GS
M.on.daY>............December
..3......20.1.2....................................................................................................Consent
..Agenda:
.....New
...Business
..._...Item
........1.0.E..........................................
VILLAGE OF BUFFALO GROVE, ILLINOIS
POLICE PENSION FUND
HOUSE BILL 5088 - MUNICIPAL COMPLIANCE REPORT
FOR THE FISCAL YEAR ENDED
DECEMBER 31, 2011
CERnFILDPUBUc^oouNIANm
October 5, 20l2
Members o[the Pension Board o[Trustees
Buffalo Grove Police Pension Fund
Buffalo Grove, UL
Enclosed please find u copy o[your Municipal Conp|iunoeRepmi ±brUheBuffa|oGrovePo|ioe
Pension Fund for the year ended December 31, 2011. We have prepared the report with the most
recent information available at our office. Should you have more current information, or notice
any inaccuracies, we are prepared to make any necessary revisions and return them to you.
The President and Secretary of the Pension Fund are required to sign the report on page 3. If not
already included with the enclosed report, please also include u copy o[the Pension}rund"mmost
recent investment policy.
The signed House Bill 5088 - Municipal Compliance Report must be provided to the
Municipality before the tax levy is filed on the last Tuesday in December. We are sending the
report via email topromote an environmentally-friendly work atmosphere.
lf you have any questions regarding this report please contact meu1 (630) 343 1483.
Respectfully submitted,
— " \
�F ����~�����
. .
LAOTERBACB &c AMEN, ULP
VILLAGE OF BUFFALO GROVE, ILLINOIS
POLICE PENSION FUND
House Bill 5088 (Public Act 95-950) -Municipal Compliance Report
For the Fiscal Year Ending December 31, 2011
The Pension Board certifies to the Board of Trustees of the Village of Buffalo Grove, Illinois on the condition
of the Pension Fund at the end of its most recently completed fiscal year the following information:
1) The total assets of the fund and their current market value of those assets:
Current Preceding
Fiscal Year Fiscal Year
Total Assets $ 44,510,364 41,442,739
Market Value $ 44,510,364 41,442,739
2) The estimated receipts during the next succeeding fiscal year from deductions from the salaries of police
officers and from other sources:
Estimated Receipts - Employee Contributions $ 760,300
Estimated Receipts - All Other Sources
Investment Earnings $ 3,115,700
Municipal Contributions $ 2,198,690
3) The estimated amount required during the next succeeding fiscal year to (a) pay all pensions and other
obligations provided in Article 3 of the Illinois Pension Code, and(b) to meet the annual requirements of
the fund as provided in Sections 3-125 and 3-127:
(a) Pay all Pensions and Other Obligations $ 2,325,800
(b) Annual Requirement of the Fund as Determined by:
Illinois Department of Insurance $ N/A
Private Actuary- Lauterbach& Amen, LLP
Recommended Municipal Contribution $ 2,198,690
Statutory Municipal Contribution $ 2,162,502
Page 1
VILLAGE OF BUFFALO GROVE, ILLINOIS
POLICE PENSION FUND
House Bill 5088 (Public Act 95-950) -Municipal Compliance Report
For the Fiscal Year Ending December 31, 2011
4) The total net income received from investment of assets along with the assumed investment return and
actual investment return received by the fund during its most recently completed fiscal year compared to
the total net income, assumed investment return, and actual investment return received during the
preceding fiscal year:
Current Preceding
Fiscal Year Fiscal Year
Net Income Received from Investment of Assets $ 1,914,433 $ 3,405,893
Assumed Investment Return
Illinois Department of Insurance N/A N/A
Private Actuary- Lauterbach& Amen, LLP 7.00% 7.00%
Actual Investment Return 4.45% 8.69%
5) The total number of active employees who are financially contributing to the fund:
Number of Active Members 68
6) The total amount that was disbursed in benefits during the fiscal year, including the number of and total
amount disbursed to (1) annuitants in receipt of a regular retirement pension, (n) recipients being paid a
disability pension, and(iii) survivors and children in receipt of benefits:
Total Amount
Number of Disbursed
(1) Regular Retirement Pension 28 $ I,634,246
(ii) Disability Pension 2 $ 82,067
(iii) Survivors and Child Benefits 2 $ 105,995
Totals 32 $ 1,822,308
Page 2
VILLAGE OF BUFFALO GROVE, ILLINOIS
POLICE PENSION FUND
House Bill 5088 (Public Act 95-950) -Municipal Compliance Report
For the Fiscal Year Ending December 31, 2011
7) The funded ratio of the fund:
Current Preceding
Fiscal Year Fiscal Year
Illinois Department of Insurance N/A N/A
Private Actuary- Lauterbach& Amen, LLP 62.02% 60.05%
8) The unfunded liability carried by the fund, along with an actuarial explanation of the unfunded liability:
Unfunded Liability:
Illinois Department of Insurance $ N/A
Private Actuary- Lauterbach& Amen, LLP $ 27,807,358
The accrued liability is the actuarial present value of the portion of the projected benefits that has been
accrued as of the valuation date based upon the actuarial valuation method and the actuarial
assumptions employed in the valuation. The unfunded accrued liability is the excess of the accrued
liability over the actuarial value of assets.
9) The investment policy of the Pension Board under the statutory investment restrictions imposed on the
fund.
Investment Policy- See Attached.
Please see Notes Page attached.
CERTIFICATION OF MUNICIPAL POLICE
PENSION FUND COMPLIANCE REPORT
The Board of Trustees of the Pension Fund, based upon information and belief, and to the best of our
knowledge, hereby certify pursuant to §3-143 of the Illinois Pension Code 40 ILCS 5/3-143, that the preceding
report is true and accurate.
Adopted this day of , 2012
President Date
Secretary Date
Page 3
VILLAGE OF BUFFALO GROVE, ILLINOIS
POLICE PENSION FUND
House Bill 5088 (Public Act 95-950) -Municipal Compliance Report
For the Fiscal Year Ending December 31, 2011
INDEX OF ASSUMPTIONS
1) Total Assets - as Reported in the Audited Financial Statements for the Years Ended December 31, 2011
and 2010.
Market Value - Same as Above.
2) Estimated Receipts - Employee Contributions as Reported in the Audited Financial Statements for the
Year Ended December 31, 2011 plus 5.5% Increase (Actuarial Salary Increase Assumption) Rounded to
the Nearest$100.
Estimated Receipts - All Other Sources
Investment Earnings - Cash and Equivalents and Investments as Reported in the Audited Financial
Statements for the Year Ended December 31, 2011, times 7% (Actuarial Investment Return
Assumption) Rounded to the Nearest$100.
Municipal Contributions - Recommended Tax Levy Requirement as Reported by Lauterbach &
Amen, LLP, Actuarial Valuation for the Year Ended December 31. 2011.
3) (a) Pay all Pensions and Other Obligations - Total Deductions as Reported in the Audited Financial
Statements for the Year Ended December 31, 2011,plus a 25% Increase, Rounded to the Nearest$100.
(b) Annual Requirement of the Fund as Determined by:
Illinois Department of Insurance -No December 31. 2011 Actuarial Valuation available at the time
of this report.
Private Actuary
Recommended Amount of Tax Levy as Reported by Lauterbach & Amen, LLP in the
December 31. 2011 Actuarial Valuation.
Statutorily Required Amount of Tax Levy as Reported by Lauterbach & Amen, LLP in the
December 31. 2011 Actuarial Valuation.
Page 4
VILLAGE OF BUFFALO GROVE, ILLINOIS
POLICE PENSION FUND
House Bill 5088 (Public Act 95-950) -Municipal Compliance Report
For the Fiscal Year Ending December 31, 2011
INDEX OF ASSUMPTIONS - Continued
4) Net Income Received from Investment of Assets - Investment Income (Loss) net of Investment Expense,
as Reported in the Audited Financial Statements for the Years Ended December 31, 2011 and 2010.
Assumed Investment Return
Illinois Department of Insurance - Current and Preceding Fiscal Year Interest Rate Assumption -
No December 31. 2011 or 2010 Actuarial Valuations available at the time of this report.
Private Actuary - Current Interest Rate Assumption as Reported in the Lauterbach & Amen, LLP,
December 31. 2011 Actuarial Valuation. Preceding Fiscal Year Interest Rate Assumption as
Reported in the Timothy W. Sharpe, Actuary, December 31, 2010 Actuarial Valuation.
Actual Investment Return - Net Income Received from Investments as Reported Above as a Percentage
of the Average of the Beginning and End of Year Cash and Cash Equivalents and Investments as
Reported in the Audited Financial Statements for the Fiscal Years Ended December 31, 2011, 2010 and
2009.
5) Number of Active Members - Illinois Department of Insurance Annual Statement for December 31,
2011 - Schedule P.
6) (1) Regular Retirement Pension - Illinois Department of Insurance Annual Statement for December 31,
2011 - Schedule P for Number of Participants and Expense page I for Total Amount Disbursed.
(ii) Disability Pension- Same as above.
(iii) Survivors and Child Benefits - Same as above.
Page 5
VILLAGE OF BUFFALO GROVE, ILLINOIS
POLICE PENSION FUND
House Bill 5088 (Public Act 95-950) -Municipal Compliance Report
For the Fiscal Year Ending December 31, 2011
INDEX OF ASSUMPTIONS - Continued
7) The funded ratio of the fund:
Illinois Department of Insurance - Current and Preceding Fiscal Year Net Present Assets - No
December 31. 2011 or 2010 Actuarial Valuations available at the time of this report.
Private Actuary - Current Fiscal Year Net Present Assets as a percentage of Total Assets as
Reported in the Lauterbach & Amen, LLP, December 31. 2011 Actuarial Valuation. Preceding
Fiscal Year Net Present Assets as a percentage of Total Assets as Reported in the Timothy W.
8) Unfunded Liability:
Illinois Department of Insurance - Deferred Asset(Unfunded Accrued Liability) -No December 31.
2011 Actuarial Valuation available at the time of this report.
Private Actuary - Deferred Asset (Unfunded Accrued Liability) as Reported by Lauterbach &
Amen, LLP in the December 31. 2011 Actuarial Valuation.
Page 6
Village of Buffalo Grove Firefighter's Pension Fund- 10-F
Municipal Compliance Report-December 31, 2012
Overview
Illinois Compiled Statutes (Illinois Pension Code)requires that the Firefighter's Pension Fund Board of
Trustees submit a Municipal Compliance report prior to the adoption of the Village's 2012 property tax levy
regarding fiscal condition. This Report has been prepared on behalf of the Village's Firefighter's Pension
Fund Board and acceptance is requested. The Firefighters' Pension Fund Board approved the report on
November 15th.
Attachments
Buffalo Grove Fire Pension MCR 2011.pdf
Trustee Liaison Staff Contact
Trustee Berman Scott D Anderson,Finance&GS
M.on.daY>............December
..3......20.1.2....................................................................................................Consent
..Agenda:
.....New
...Business
..._...Item
........1.0.F...........................................
VILLAGE OF BUFFALO GROVE, ILLINOIS
FIREFIGHTERS' PENSION FUND
HOUSE BILL 5088 - MUNICIPAL COMPLIANCE REPORT
FOR THE FISCAL YEAR ENDED
DECEMBER 31, 2011
OAE) WARRENVILLE,ILLINOIS 60555-3902
Lauterbach & Amen, LLP I/e "I'l------------
d
PHONE(630) 393-1483 FAX(630)393-2516
CERTIFIED PUBLICACC01'NTANTS
October 2, 2012
Members of the Pension Board of Trustees
Buffalo Grove Firefighters' Pension Fund
Buffalo Grove, IL
Enclosed please find a copy of your Municipal Compliance Report for the Buffalo Grove
Firefighters' Pension Fund for the year ended December 31, 2011. We have prepared the report
with the most recent information available at our office. Should you have more current
information, or notice any inaccuracies, we are prepared to make any necessary revisions and
return them to you.
The President and Secretary of the Pension Fund are required to sign the report on page 3. If not
already included with the enclosed report, please also include a copy of the Pension Fund's most
recent investment policy.
The signed House Bill 5088 - Municipal Compliance Report must be provided to the
Municipality before the tax levy is filed on the last Tuesday in December. We are sending the
report via email to promote an environmentally-friendly work atmosphere.
If you have any questions regarding this report please contact me at(630) 393-1483.
Respectfully submitted,
LAUTERBACH & AMEN, LLP
VILLAGE OF BUFFALO GROVE,ILLINOIS
FIREFIGHTERS' PENSION FUND
House Bill 5088 (Public Act 95-950)-Municipal Compliance Report
For the Fiscal Year Ending December 31,2011
The Pension Board certifies to the Board of Trustees of the Village of Buffalo Grove, Illinois on the condition
of the Pension Fund at the end of its most recently completed fiscal year the following information:
1) The total assets of the fund and their current market value of those assets:
Current Preceding
Fiscal Year Fiscal Year
Total Assets $ 35,575,960 33,501,026
Market Value $ 35,575,960 33,501,026
2) The estimated receipts during the next succeeding fiscal year from deductions from the salaries of
firefighters' and from other sources:
Estimated Receipts-Employee Contributions $ 530,600
Estimated Receipts-All Other Sources
Investment Earnings $ 2,490,300
Municipal Contributions $ 2,022,397
3) The estimated amount necessary during the fiscal year to meet the annual actuarial requirements of the
pension fund as provided in Sections 4-118 and 4-120:
Annual Requirement of the Fund as Determined by:
Illinois Department of Insurance $ N/A
Private Actuary-Timothy W. Sharpe
Recommended Municipal Contribution $ 2,022,397
Statutory Municipal Contribution $ 1,892,974
Page 1
VILLAGE OF BUFFALO GROVE,ILLINOIS
FIREFIGHTERS' PENSION FUND
House Bill 5088 (Public Act 95-950)-Municipal Compliance Report
For the Fiscal Year Ending December 31,2011
4) The total net income received from investment of assets along with the assumed investment return and
actual investment return received by the fund during its most recently completed fiscal year compared to
the total net income, assumed investment return, and actual investment return received during the
preceding fiscal year:
Current Preceding
Fiscal Year Fiscal Year
Net Income Received from Investment of Assets $ 545,776 $ 2,519,329
Assumed Investment Return
Illinois Department of Insurance N/A N/A
Private Actuary-Timothy W. Sharpe 7.00% 7.00%
Actual Investment Return 1.58% 8.04%
5) The increase in employer pension contributions that results from the implementation of the provisions of
P.A. 93-0689:
Illinois Department of Insurance-Actuarial Report $ N/A
Private Actuary-Timothy W. Sharpe $ N/A
6) The total number of active employees who are financially contributing to the fund:
Number of Active Members 54
7) The total amount that was disbursed in benefits during the fiscal year, including the number of and total
amount disbursed to (i) annuitants in receipt of a regular retirement pension, (ii) recipients being paid a
disability pension, and(iii) survivors and children in receipt of benefits:
Total Amount
Number of Disbursed
(i) Regular Retirement Pension 17 $ 753,209
(ii) Disability Pension 3 $ 131,240
(iii) Survivors and Child Benefits 2 $ 81,491
Totals 22 $ 965,939
Page 2
VILLAGE OF BUFFALO GROVE,ILLINOIS
FIREFIGHTERS' PENSION FUND
House Bill 5088 (Public Act 95-950)-Municipal Compliance Report
For the Fiscal Year Ending December 31,2011
8) The funded ratio of the fund:
Current Preceding
Fiscal Year Fiscal Year
Illinois Department of Insurance N/A N/A
Private Actuary-Timothy W. Sharpe 63.43% 63.34%
9) The unfunded liability carried by the fund, along with an actuarial explanation of the unfunded liability:
Unfunded Liability:
Illinois Department of Insurance $ N/A
Private Actuary-Timothy W. Sharpe $ 21,326,274
The accrued liability is the actuarial present value of the portion of the projected benefits that has been
accrued as of the valuation date based upon the actuarial valuation method and the actuarial assumptions
employed in the valuation. The unfunded accrued liability is the excess of the accrued liability over the
actuarial value of assets.
10) The investment policy of the Pension Board under the statutory investment restrictions imposed on the
fund.
Investment Policy- See Attached.
Please see Notes Page attached.
CERTIFICATION OF MUNICIPAL FIREFIGHTERS'
PENSION FUND COMPLIANCE REPORT
The Board of Trustees of the Pension Fund, based upon information and belief, and to the best of our
knowledge,hereby certify pursuant to §4-134 of the Illinois Pension Code 40 ILCS 5/4-134, that the preceding
report is true and accurate.
Adopted this day of ,2012
President Date
Secretary Date
Page 3
VILLAGE OF BUFFALO GROVE,ILLINOIS
FIREFIGHTERS' PENSION FUND
House Bill 5088 (Public Act 95-950)-Municipal Compliance Report
For the Fiscal Year Ending December 31,2011
INDEX OF ASSUMPTIONS
1) Total Assets - as Reported in the Audited Financial Statements for the Years Ended December 31,2011
and 2010.
Market Value- Same as Above.
2) Estimated Receipts - Employee Contributions as Reported in the Audited Financial Statements for the
Year Ended December 31, 2011 plus 5% Increase (Actuarial Salary Increase Assumption) Rounded to
the Nearest S 100.
Estimated Receipts-All Other Sources
Investment Earnings - Cash and Equivalents and Investments as Reported in the Audited Financial
Statements for the Year Ended December 31, 2011, times 7% (Actuarial Investment Return
Assumption)Rounded to the Nearest S 100.
Municipal Contributions - Recommended Tax Levy Requirement as Reported by Timothy W.
Sharpe,Actuarial Valuation for the Year Ended December 31,2011.
3) Annual Requirement of the Fund as Determined by:
Illinois Department of Insurance-No December 31, 2011 Actuarial Valuation available at the time
of this report.
Private Actuary
Recommended Amount of Tax Levy as Reported by Timothy W. Sharpe in the December 31,
2011 Actuarial Valuation.
Statutorily Required Amount of Tax Levy as Reported by Timothy W. Sharpe in the December
31,2011 Actuarial Valuation.
Page 4
VILLAGE OF BUFFALO GROVE,ILLINOIS
FIREFIGHTERS' PENSION FUND
House Bill 5088 (Public Act 95-950)-Municipal Compliance Report
For the Fiscal Year Ending December 31,2011
INDEX OF ASSUMPTIONS - Continued
4) Net Income Received from Investment of Assets - Investment Income(Loss) net of Investment Expense,
as Reported in the Audited Financial Statements for the Years Ended December 31,2011 and 2010.
Assumed Investment Return
Illinois Department of Insurance - Current and Preceding Fiscal Year Interest Rate Assumption -
No December 31,2011 or 2010 Actuarial Valuations available at the time of this report.
Private Actuary - Current Interest Rate Assumption as Reported in the Timothy W. Sharpe,
December 31, 2011 Actuarial Valuation. Preceding Fiscal Year Interest Rate Assumption as
Reported in the Timonthy W. Sharpe,December 31,2010 Actuarial Valuation.
Actual Investment Return -Net Income Received from Investments as Reported Above as a Percentage
of the Average of the Beginning and End of Year Cash and Cash Equivalents and Investments as
Reported in the Audited Financial Statements for the Fiscal Years Ended December 31, 2011, 2010 and
2009.
5) Illinois Department of Insurance - Amount of total suggested tax levy to be excluded from the property
tax extension limitation law as contemplated by 35 ILCS 200/18-185.
Private Actuary-No Private Actuarial Valuation amount available at the time of this report.
6) Number of Active Members - Illinois Department of Insurance Annual Statement for December 31,
2011 - Schedule P.
(i) Regular Retirement Pension - Illinois Department of Insurance Annual Statement for December 31,
2011 - Schedule P for Number of Participants and Expense page 1 for Total Amount Disbursed.
(ii) Disability Pension- Same as above.
(iii) Survivors and Child Benefits- Same as above.
Page 5
VILLAGE OF BUFFALO GROVE,ILLINOIS
FIREFIGHTERS' PENSION FUND
House Bill 5088 (Public Act 95-950)-Municipal Compliance Report
For the Fiscal Year Ending December 31,2011
INDEX OF ASSUMPTIONS - Continued
7) The funded ratio of the fund:
Illinois Department of Insurance - Current and Preceding Fiscal Year Net Present Assets - No
December 31,2011 or 2010 Actuarial Valuations available at the time of this report.
Private Actuary - Current Fiscal Year Net Present Assets as a percentage of Total Assets as
Reported in the Timothy W. Sharpe, December 31, 2011 Actuarial Valuation. Preceding Fiscal
Year Net Present Assets as a percentage of Total Assets as Reported in the Timonthy W. Sharpe,
8) Unfunded Liability:
Illinois Department of Insurance-Deferred Asset(Unfunded Accrued Liability) -No December 31,
2011 Actuarial Valuation available at the time of this report.
Private Actuary- Deferred Asset(Unfunded Accrued Liability) as Reported by Timothy W. Sharpe
in the December 31,2011 Actuarial Valuation.
Page 6
Authorization to execute the third and final year
maintenance contract option with Crystal Maintenance 10-G
Services Corp.
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends that the Village President and Board of Trustees authorize staff to execute the third and final year
maintenance contract option with Crystal Maintenance Services Corp.,to cover the period from January 1,2013 to
December 31,2013.
.....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Budget Impact Fund/Account Budget Notes
$58,380 100.22.05.510.10
Overview
On December 6, 2010,the Village President and Board of Trustees authorized staff to execute a maintenance
contract with Crystal Maintenance Services Corp.,the low bidder for the Custodial Maintenance Contract.
Staff then continued to monitor the response and quality of work for the second year of the 3-year period
which began January 1, 2012 and will end on December 31, 2012. Extension of any contract beyond the
first year was to be based on the performance of Crystal Maintenance Services Corp. during this period.
This work would be expected to continue to be done within the 2013 approved budget amount of
$58,380.00.
Staff recommends that the Village President and Board of Trustees authorize staff to execute the third and
final year maintenance contract option with Crystal Maintenance Services Corp.,to cover the period from
January 1, 2013 to December 31, 2013.
Prior Actions
Authorization to execute second year option of contract
Attachments
Crystal Maintenance.pdf(Appendix)
Trustee Liaison Staff Contact
Trustee Stein Brett Robinson,
M.o�n.d�aY>............December
..3......2�0.1.�2....................................................................................................Consent
..Agenda:
.�....New
...Business
..._...Item
....�....10 G.........................................
See appendix: Appendix002- Crystal Maintenance.pdf
i
Authorization to Waive Bids and to Request Proposals - for 10-H
the lease of Multi function Office Machines
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
Overview
Staff has reviewed the existing copy machines inventory to be included in a possible lease. Due to color
technology becoming more economical,the Village would now like to incorporate machines capable of both
black &white and color in all areas to continue to work efficiently.
The Village continues to move forward in reducing paper documentation, through use of a scanning
software program called LaserFiche. Primary consideration will be given to those proposals that provide
the necessary scanning hardware required to address the need for the Village to reduce paper consumption
while providing seamless document management integration with LaserFiche.
In an effort to reduce printing costs, incorporate scanning software and consolidate leases, Staff seeks
authorization to Waive Bids and seek Proposals for a 36 month lease on up to 12 Multi function Office
Machines.
Next Steps
Staff will return to the Board with a recommendation based on the results of the RFP
Attachments
Copier RFP 2013 Publication.pdf
Trustee Liaison Staff Contact
Trustee Terson Brett Robinson,
M.on.daY>............December
..3......20.1.2....................................................................................................Consent
..Agenda:
.....New
...Business
..._...Item
........1.0.H..........................................
REQUEST FOR PROPOSAL
Multi-function Office Machines
RECEIPT OF PROPOSALS
Sealed proposals for the lease of Multi-function Office Machines are invited and will be received by the Village of Buffalo Grove
(hereinafter referred to as The Village) at 5o Raupp Boulevard (Office of the Village Clerk), Buffalo Grove, Illinois 6008g on or
before,but not later than io:oo A.M.Local Time on Day, INIoi t 0 1 #,`s,c a% Proposals will not be publically opened nor will proposals
be publically read aloud. Sealed envelopes or packages containing proposals shall be marked or endorsed:
Proposal for Village of Buffalo Grove,Illinois
Multi-function Office Machines
GENERAL DESCRIPTION OF WORK
The Village of Buffalo Grove is requesting proposals for a thirty six (36) month fair market value lease with two (2) twelve (12)
month extensions possible,for up to twelve(12)multi-function office machines.
HOLDING OF PROPOSALS
No Proposal shall be withdrawn after Da((,at io:oo AM without the consent of the Village,for a period of sixty(6o)days.
QUALIFICATION OF PROPOSERS
It is the intention of the Village to award a lease only to the proposer who furnishes satisfactory evidence that they have the requisite
qualifications and ability and that they have sufficient capital,facilities and plant to enable them to complete the work successfully
and promptly,and to complete the work within the time named in the Proposed Lease.
The Village may make such investigations as it deems necessary to determine the qualifications and ability of the Proposer to
perform the work, and the Proposer shall furnish to the Village all the information and data for this purpose as the Village may
request. The Village reserves the right to reject any Proposal if the evidence submitted by,or investigation of such Proposer fails to
satisfy the Village that such Proposer is properly qualified to carry out the obligations of the proposed lease and to complete the work
contemplated therein.
AWARD OF LEASE
The Village reserves the right to;award a lease which in its judgment is in the best interest of the Village,reject any and all
proposals,waive any informalities or technicalities in the proposals.
The Village reserves the right to select which Items listed in the Schedule of Prices shall be included in the proposed lease.
This work is subject to Illinois Local Government Prompt Payment Act.50 ILCS 505/1 et seq.
3 � z
' Ordinance No. 2012- : An Ordinance for the
Levy and Collection of Taxes for the Fiscal Year 11-A
Commencing on the 1st day of January, 2013 and Ending on
the 31st day of December, 2013
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
Overview
Attached is the Village's Calendar 2012 Property Tax Levy Ordinance for consideration by the President and
Board of Trustees. The proposed levy will be extended against all assessed and equalized real property for
collection in calendar 2013. Total property taxes levied at this time are $14,786,232 a$384,436 increase
from the 2011 levy.
The estimated tax base that the levy will be extended against is estimated to be $1,581,304,796, and
compares to a final 2011 valuation of$1,664,531,364, a decrease of$83,226,568 or five percent. The
total property tax base for the 2011 levy decreased by 6.8 percent. Components of the decrease included
a Lake County decrease of 5.47 percent and Cook County decrease of 8.56 percent.
Any property tax levy can be reduced up to 100% of the original request prior to the final extension of
taxes. As stated, complete and/or partial abatements will be presented on December 17th for the debt
service levies. The recommended abatements to be presented that evening will lower the total amount
levied by $382,605 resulting in a 2012 levy that is 1.16 percent more than the previous year.
Attachments
2012 Tax LevyOrdinance-Text.pdf
2012 Tax Levy Ordinance-Cover Letter.pdf
Trustee Liaison Staff Contact
Trustee Berman Scott D Anderson,
M.on.daY>............December
..3......> 2012. . ....................................................................................................Ord nances...and...Resol ut.ons..._...Ite.m........1..1.._A............................................................
ORDINANCE NO.2012-
AN ORDINANCE FOR THE LEVY AND COLLECTION OF TAXES FOR
THE FISCAL YEAR COMMENCING ON THE 1ST DAY OF JANUARY,2013
AND ENDING ON THE 31ST DAY OF DECEMBER,2013
BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF
COOK AND LAKE, ILLINOIS,A HOME-RULE MUNICIPALITY:
SECTION 1. There is hereby levied upon all the taxable property within the corporate limits of said Village of
Buffalo Grove,Counties of Cook and Lake,State of Illinois,the total sum of Fourteen Million Seven Hundred Eighty-
Six Thousand Two Hundred Thirty-Two Dollars and Sixty Cents($14,786,232.60)for the following specific purposes
and for the fiscal year commencing January 1,2013 and ending December 31,2013.
SECTION 2. General Corporate Tax. A tax is hereby imposed for the General Corporate purposes in this Village in
the amount of Seven Million Six Hundred Forty-Three Thousand Fifty-One Dollars and Fifty Cents ($7,643,051.50)
spread equally over the value, as assessed and equalized by the Department of Revenue of all the taxable property
within the corporate limits therein.
SECTION 3. Illinois Municipal Retirement Fund Tax. A further tax is hereby imposed for the purpose of Village
retirement in this Village in the amount of Eight Hundred Eighty-Five Thousand One Hundred Eighty-One Dollars
and Sixty-Four Cents ($885,181.64) spread equally over the value, as assessed and equalized by the Department of
Revenue of all taxable property therein, all in accordance with the provisions of Chapter 40, Section 5/7-171 of the
Illinois Pension Code.
SECTION 4. Social Security Fund. A further tax is hereby imposed for the purpose of Village retirement in this
Village in the amount of Seven Hundred Fifteen Thousand Six Hundred Eleven Dollars and Forty-Six Cents
($715,611.46) spread equally over the value, as assessed and equalized by the Department of Revenue of all
property therein, all in accordance with the provisions of Chapter 40, Section 5/21-110 & 110.1 of the Illinois
Pension Code.
SECTION 5. Police Pension Fund.A further tax is hereby imposed for the purpose of continuing to provide a Police
Pension Fund in this Village in the amount of Two Million One Hundred Ninety-Eight Thousand Six Hundred Ninety
Dollars($2,198,690.00)spread equally over the value,as assessed and equalized by the Department of Revenue of
all the taxable property therein all in accordance with the provision of Chapter 40, Section 5/3-125 of the Illinois
Pension Code.
SECTION 6. Firefighter's Pension Fund. A further tax is hereby imposed for the purpose of continuing to provide a
Firemen's Pension Fund in this Village in the amount of Two Million Twenty-Two Thousand Three Hundred Ninety-
Seven Dollars ($2,022,397.00) spread equally over the value, as assessed and equalized by the Department of
Revenue of all the taxable property therein,all in accordance with the provisions of Chapter 40, Section 5/4-118 of
the Illinois Pension Code.
SECTION 7. Corporate Purpose General Obligation Bonds — Series 2012. A further tax is hereby imposed for the
retirement of Corporate Purpose General Obligation Bonds, bond principal and interest, in the amount of One
Hundred Eighty-Four Thousand Five Hundred Thirteen Dollars ($184,513.00) spread equally over the value,
assessed and equalized by the Department of Revenue of all taxable property therein, all in accordance with
Chapter 65,Section 5/8-4-25 of the Illinois Municipal Code and by adoption of Ordinance No.2012-036.
SECTION 8. Corporate Purpose General Obligation Bonds-Series 2010-A. A further tax is hereby imposed for the
retirement of Corporate Purpose General Obligation Bonds, bond principal and interest, in the amount of Seven
Hundred Eighteen Thousand One Hundred Twenty-Five Dollars ($718,125.00) spread equally over the value,
assessed and equalized by the Department of Revenue of all taxable property therein, all in accordance with
Chapter 65,Section 5/8-4-25 of the Illinois Municipal Code and by adoption of Ordinance No.2010-023.
SECTION 9. Corporate Purpose General Obligation Bonds-Series 2010-B. A further tax is hereby imposed for the
retirement of Corporate Purpose General Obligation Bonds, bond principal and interest, in the amount of Eighty-
Eight Thousand Two Hundred Sixty-Three Dollars ($88,263.00) spread equally over the value, assessed and
equalized by the Department of Revenue of all taxable property therein,all in accordance with Chapter 65, Section
5/8-4-25 of the Illinois Municipal Code and by adoption of Ordinance No.2010-023.
SECTION 10. Corporate Purpose General Obligation Bonds-Series 2003. A further tax is hereby imposed for the
retirement of Corporate Purpose General Obligation Bonds, bond principal and interest, in the amount of Three
Hundred Thirty Thousand Four Hundred Dollars ($330,400.00) spread equally over the value, assessed and
equalized by the Department of Revenue of all taxable property therein,all in accordance with Chapter 65, Section
5/8-4-25 of the Illinois Municipal Code and by adoption of Ordinance No.2003-023.
SECTION 11.A recapitulation of the foregoing levied funds is as follows:
LEVIED FUNDS
General Corporate $ 7,643,051.50
Illinois Municipal Retirement Fund 885,181.64
Social Security Fund 715,611.46
Police Pension Fund 2,198,690.00
Firefighter's Pension Fund 2,022,397.00
Facilities Development Debt Service-Series 2012 184,513.00
Facilities Development Debt Service-Series 2010-A 718,125.00
Facilities Development Debt Service-Series 2010-B 88,263.00
Facilities Development Debt Service-Series 2003 330,400.00
Grand Total Tax Levy $14,786,232.60
SECTION 12. The Village Clerk is hereby authorized to file a copy of this Ordinance, duly certified, along with any
statutory representations or certifications, with the County Clerk of Cook County, Illinois, and the County Clerk of
Lake County, Illinois,within the time limit prescribed by law.
SECTION 13. If any item or portion of this Ordinance is for any reason held invalid,such decision shall not affect the
validity of the remaining portion of such item or the remaining portion of this Ordinance.
SECTION 14. Detailed Appropriations by line item for the fiscal year commencing on the 1st day of January 2013
and ending on the 31st day of December 2013, along with corresponding levy by Fund are attached as Exhibit "A"
to this Ordinance.
SECTION 15. That this Ordinance shall be in full force and effect from and after its passage and approval. This
Ordinance shall not be codified.
AYES:
NAYES:
ABSENT:
PASSED this day of 12012.
APPROVED this day of 12012.
Village President
ATTEST:
Village Clerk
TO: DANE C. BRAGG
FROM: SCOTT D. ANDERSON
SUBJECT: PROPERTY TAX LEVY ORDINANCE CALENDAR 2012
DATE: 11/29/2012
Attached is the Village's Calendar 2012 Property Tax Levy Ordinance for consideration by the
President and Board of Trustees. The proposed levy will be extended against all assessed and
equalized real property for collection in calendar 2013. Total property taxes levied at this time are
$14,786,232 a $384,436 increase from the 2011 levy.
The estimated tax base that the levy will be extended against is estimated to be$1,581,304,796, and
compares to a final 2011 valuation of $1,664,531,364, a decrease of $83,226,568 or five percent.
The total property tax base for the 2011 levy decreased by 6.8 percent. Components of the decrease
included a Lake County decrease of 5.47 percent and Cook County decrease of 8.56 percent.
Over the last ten years, Cook County growth has averaged annual growth of 3.9 percent while Lake
County's ten-year average is 3.3 percent. The graph below illustrates the ten year change.
Equalized Assessed Valuation
2,000,000,000
ii
1,800,000,000 �•
1,600,000,000 �� ��,', '
1,400,000,000
1,200,000,000
1,000,000,000
1
800,000,000
600,000,000
400,000,000
200,000,000
0
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
Cook County WTotalEAV WLakeCouty
The proposed levy will be extended in both Cook and Lake County based on the percentage values
calculated by the Illinois Department of Revenue. These percentages fluctuate annually and are
meant to properly allocate the tax burden between the two counties. The 2012 allocations were
23.08 percent for Cook County and 76.92 percent for Lake. Based on these allocations, as certified
by the IDOR, the gross weighted tax levy extended per $100 equalized assessed value would equal
$.9351, which compares to an initial tax levy rate of$.8545 for 2011. The following charts show the
Page 1 of 6
pre-abatement tax levies amounts over the last three years.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Total Gross Tax Levy
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$p
2011 2012 2013
Cook County WLakeCounty
The next chart is a year to year comparison of tax rates for each county.
Gross Tax Rate Per $100 EAV
$1.20
$1.00 ...,
$0.80
$0.60
$0.40
$0.20
$0.00
2010 2011 2012
FA Cook County W Lake County
These are estimated rates based on gross dollar levies prior to any abatement or collection
adjustments as well as forecast levels of assessed valuation. The increase in rates is driven entirely by
declining property values. Any increase in assessed equalized valuation above the estimate used in
developing this levy will have the positive effect of lowering the final extension rates. If all properties
increase or decrease the same percentage relative to each other there will be no change in the
amount of property taxes paid individually to the Village during calendar 2013 for the Village portion
of the levy.The chart below provides the detail behind the levy request.
Page 2 of 6
Estimated Distribution of 2012 Property Tax Cook County Cook Lake County Lake Total 2012 Total 2011
Levy Prior to Tax Abatement Consideration Levy* County Levy* County Levy Request Levy Request
With Estimated Assessed Valuation 23.08% Rate 76.92% Rate 100.00% 100.00%
Tax Levies:
Corporate 517,220.81 0.1470 1,723,770.55 0.1402 2,240,991.36 2,207,873.26
Street and Bridge 164,939.35 0.0469 549,702.53 0.0447 714,641.88 704,080.67
Street Lighting 55,920.61 0.0159 186,369.74 0.0152 242,290.35 238,709.71
Police Protection 124,013.22 0.0352 413,305.75 0.0336 537,318.96 529,378.29
Fire Protection 886,791.55 0.2521 2,955,459.52 0.2404 3,842,251.07 3,785,469.03
ESDA 2,958.76 0.0008 9,860.84 0.0008 12,819.60 12,630.15
Crossing Guard 12,171.99 0.0035 40,566.28 0.0033 52,738.27 51,958.89
Sub-Total:Corporate 1,764,016.29 0.5014 5,879,035.21 0.4782 7,643,051.50 7,530,100.00
IMRF/Social Security 369,463.05 0.1050 1,231,330.05 0.1002 1,600,793.10 1,569,405.00
Arboretum Golf Course(Series 2002B) 0.00 0.0000 0.00 0.0000 0.00 0.00
Corp. Purpose Bonds Facilities(2003) 76,256.32 0.0217 254,143.68 0.0207 330,400.00 325,008.00
Corp. Purpose Bonds Facilities(2010A) 165,743.25 0.0471 552,381.75 0.0449 718,125.00 725,425.00
Corp. Purpose Bonds Facilities(2010B) 20,371.10 0.0058 67,891.90 0.0055 88,263.00 88,263.00
Corp. Purpose Bonds Facilities(2012) 42,585.60 0.0121 141,927.40 0.0115 184,513.00 0.00
Police Pension 507,457.65 0.1442 1,691,232.35 0.1376 2,198,690.00 2,159,838.00
Fire Pension 466,769.23 0.1327 1,555,627.77 0.1265 2,022,397.00 2,003,757.00
Total 3,412,662.48 0.9700 11,373,570.11 0.9251 14,786,232.60 14,401,796.00
Gross(pre-abatement)Levy Analysis 2012 vs.2011 by Levy Category: Dollar Percentage Levy
2012 Request 2011 request Change Change Rate Percent
Corporate 7,643,051.50 7,530,100.00 112,951.50 1.50% 0.4833 51.68%
Special Purpose-IMRF 1,600,793.10 1,569,405.00 31,388.10 2.00% 0.1012 10.83%
Pension 4,221,087.00 4,163,595.00 57,492.00 1.38% 0.2669 28.55%
Debt Service 1,321,301.00 1,138,696.00 182,605.00 16.04% 0.0836 8.94%
Total 14,786,232.60 14,401,796.00 384,436.60 2.67% 0.9351 100.00%
The Property Tax Levies: In calculating the specific request for the combined Corporate Tax Levy, the
following individual tax categories are included:
• Corporate
• Crossing Guard
• Street Lighting
• Police Protection
• Fire Protection
• ESDA
The amount requested for 2012 is based on maintaining levy ceilings that do not exceed rates
imposed on non-Home-Rule agencies for the specific levies as well as continuing to utilize inflationary
growth values identified as the Municipal Cost Index (MCI) applied to the previous year's levy
request. The MCI is a blended index that factors for the Consumer Price Index, Producer Price Index,
and other relevant inflationary indices applied to how municipalities traditionally acquire goods and
services.
The combined Corporate Tax Levy requested for extension totals$7,643,051, for the above individual
categories. This compares to the 2011 gross levy request of $7,530,100 resulting in an increase of
$112,951 or 1.5 percent.
Page 3 of 6
Pension Levies: Four pension or Special Purpose levies will be extended as required by the Illinois
Pension Code. They are for:
1. Illinois Municipal Retirement Fund
2. Social Security
3. Police Pension Fund
4. Fire Pension Fund
The IMRF Levy was developed based on salary projections for calendar 2012 for all participating
employees other than those employed in the enterprise funds. Projected salaries of water, sewer
and golf course employees are deducted from the gross salary and wage projections because pension
obligations are accounted for within those funds as operational expenses rather than as part of the
extension of a tax levy.
The calendar 2013 employer payroll contribution rate totals 13.69 percent of qualifying salary, a six
percent increase from the 2012 rate of 13.02 percent. To minimize spikes, IMRF uses a five year
rolling average to calculate fund performance in order to smooth out peaks and valleys in returns. By
statute, a minimum investment return must be earned, if not, the employer must make up that
difference. There is a general wage increase of 2% proposed in the 2013 budget. Any final funding
deficiency will be made up with interest income and General Fund operating transfers.
Similar to the IMRF Levy the Social Security levy was developed based on salary projections for
calendar 2013 for all participating employees other than those employed in the enterprise funds.
The calendar 2013 employer payroll contribution rate totals 6.2 percent of qualifying salary for Social
Security and 1.45 percent for Medicare.
The Police Pension Fund levy has been calculated by an independent actuary based on an actuarial
review of the Fund and its membership as of December 31, 2011. The Municipal Compliance Report
for the Fund has been completed and was presented to the President and Board of Trustees on
December 3, 2012.
Likewise, the Fire Pension Fund levy has been calculated by the actuary as of December 31, 2011,
following the same criterion employed for the Police Pension Fund. The Municipal Compliance
Report for the Fund was also completed and is also part of this packet, as presented to the President
and Board of Trustees as of December 3, 2012.
As part of their pension oversight activities, the Illinois Division of Insurance (DOI) provides a
recommended levy for local fire and police pension funds. Due to legislative amendments and the
inability of the state to implement programming changes to capture the change, no recommended
tax levy was provided by the IDOI last year and the Village anticipates receiving the DOI valuation for
this year soon.
The Village continued to utilize an independent actuary to review the funds for the purpose of
calculating a levy. The interest rate assumption was changed for the 2011 Levy to seven percent. The
Page 4 of 6
change is expected to reflect the more likely scenario of investment returns over the foreseeable
future. The seven percent target was used for the 2012 Levy. There may be a need to revisit the
assumption again over the next several years to potentially drop the assumption by another half a
percent. The actuarial reports were provided to the individual pension funds and the amount
requested to be levied was approved by the Police and Firefighters' Pension Boards.
The levies requested for the four pension programs total $5,821,880 versus $5,733,000 levied
resulting in an increase of$135,645 or a 2.37 percent increase.
Debt Service Levies:The debt levies to be considered are for the following issues and purposes:
• Corporate Purpose Bonds-Series 2012: funding annual street maintenance program.
• Corporate Purpose Bonds-Series 201OA: refunding the Village's Series 2001A, 2001B funding
for facilities improvements at the Arboretum Golf Club.
• Corporate Purpose Bonds-Series 201OB: funding for village-wide drainage improvements.
• Corporate Purpose Bonds-Series 2003: funding infrastructure commitments for street and
highway design and construction.
The total amount levied is $1,321,301 versus $1,138,696 for the 2011 levy, an increase of $182,605
or 16.04 percent. Abatements adopted for credit against the 2011 debt service levies totaled
$200,000. Abatements will be presented for consideration on December 171" that will reduce the
total levy. Consideration will be based on an analysis of debt service fund balance, operating
reserves, transfers from operations, and alternative funding sources, especially from water and
sewer as well as golf rates and fees.
Tax Abatements: Any property tax levy can be reduced up to 100% of the original request prior to
the final extension of taxes. As stated, complete and/or partial abatements will be presented on
December 171" for the debt service levies. The recommended abatements to be presented that
evening will lower the total amount levied by $382,605 resulting in a 2012 levy that is 1.16% more
than the previous year.
Truth-in-Taxation: The Act establishing Truth-in-Taxation requires that notice and a hearing be
conducted if the proposed tax levies for Corporate and Special Purpose Tax Levies exceed the prior
year's extension by 5% or more. That determination was made and entered into the public record
on Monday, November 5, 2012. At that time, it was determined that the 5% threshold would not be
exceeded and therefore, a formal hearing would not be required.
As for the primary obligations under Truth In Taxation, the proposed levies for Corporate and Special
Purpose levies total $13,464,803 compared to the final 2011 extension plus adopted abatements of
$13,314,803, an increase of 1.13 percent. Information regarding Truth-in-Taxation is attached. The
Corporate Authorities, within the parameters of the Act, have made the appropriate levy
determination. The following charts provide both a ten year analysis of the levies for truth in
taxation calculations and for the full tax levy.
Page 5 of 6
Components of Tax Levy -Truth in Taxation
Net of Debt Service
$14,000,000
$12,000,000
$10,000,000
$8,000,000 t , ... r _ Fire Pension
o
r
Police Pension
$6,000,000
IMRF/FICA
$4,000,000 Corporate
$2,000,000
$p
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
Components of Tax Levy
16,000,000
14,000,000
12,000,000
W Debt Service
10,000,000
Fire Pension
8,000,000
Police Pension
6,000,000
IMRF/FICA
4,000,000 Corporate
2,000,000
0
fl
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
Conclusion: The 2012 Property Tax Levy as proposed does not contemplate any new taxes or levies.
The final levy as adopted will be reviewed for abatement opportunities, several of which will be
processed before calendar year-end. In that abatements can be filed nearly to the time of final tax
extension, the review process can be extended into the overall budgetary process in order to
determine if excess funds exist to reduce the final local tax burden.
Page 6 of 6
Resolution No. 2012- : Adopting the Fiscal 2013
(January 1 - December 31, 2013) Budget for the Village of 11-B
Buffalo Grove
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval of the FY 2013 budget totalling$61.4 million,with a General Fund expense of$33.9
million. The proposed budget is balanced and includes 224 full-time and 87 part-time positions. The 2013 Budget's
core values are: Service Optimization,Organizational Culture,Revenue Growth,Economic Development,and
Infrastructure Sustainability. A series of operational,capital and strategic goals are included within the budget
document and will form the basis for the 2013 work plan.
Overview
Attached,please find a Resolution for consideration by the President and Board of Trustees formally
adopting the Village's FY 2012 Budget. The Budget was presented to the President and Board of Trustees on
November 21, 2011 as part of the Regular Meeting of that evening. Additional documentation and responses
to inquiries have been provided to the Board under separate cover.At this point the document is in its final
version. Once the budget has been approved by the Village Board,the Village Manager will publish the final
budget in electronic and hard copy formats. The adoption of the Appropriation Ordinance will complete the
budget development cycle for the fiscal period.
Next Steps
Remaining steps in the FY 2013 budget cycle are as follows:
• December 5, 2012 -Publish legal notice re: Public Hearing on FY 2013 Appropriation Ordinance
• December 17, 2012 -Appropriation Ordinance Public Hearing and adoption of Ordinance.
The adoption of the Appropriation Ordinance will complete the budget development cycle for the fiscal
period.
Attachments
2013 Budget Adoption Resolution.pdf
Trustee Liaison Staff Contact
Trustee Berman Scott D Anderson, Finance&GS
M.on.daY>............December
..3......> 2012. . ....................................................................................................Ord nances...and...Resol ut.ons...._...Ite.m........1..1.._B............................................................
RESOLUTION NO.2012-
ADOPTING THE FISCAL 2013(JANUARY 1-DECEMBER 31,2013) BUDGET FOR THE VILLAGE OF BUFFALO GROVE
WHEREAS, the Fiscal Year 2013 Budget has been prepared and submitted for the review and consideration
by the President and Board of Trustees of the Village of Buffalo Grove; and
WHEREAS, the review and consideration of the document occurred at the Rescheduled Regular Meeting of
the President and Board of Trustees of November 26,2012; and
WHEREAS, pending any final review of changes to, or supplemental reports on, various elements of the
Budget content,the document can be considered for adoption.
NOW,THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE,COOK AND LAKE COUNTIES, ILLINOIS that:
SECTION 1. The FY 2013 Budget of the Village of Buffalo Grove be adopted after consideration of any
changes and reports as requested by the President and Board of Trustees up to and through December 3,
2013.
SECTION 2. Upon adoption of the Budget, authority is given to the Village Manager to place the document
in final form for distribution.
AYES:
NAYES:
ABSENT:
PASSED: 12012.
APPROVED: 12012.
Village President
ATTEST:
Village Clerk
V II IL...11 AG II' 0 IF
13 V J IF II A II 0 G Ih fC 0 V II'c" IPdiiiuu ��'u�
TO: DANE C. BRAGG
FROM: SCOTT D. ANDERSON
SUBJECT: FY 2013 BUDGET RESOLUTION
DATE: 11/28/2012
Attached, please find a Resolution for consideration by the President and Board of Trustees formally
adopting the Village's FY 2013 Budget. The Budget was presented to the President and Board of
Trustees on November 26, 2012 as part of the Rescheduled Regular Meeting of that evening.
At this time the document is in its final version pending a few scrivener errors. A list of changes that will
be made to the final document is attached to this correspondence.
Remaining steps in the FY 2013 budget cycle are as follows:
• December 5, 2012 - Publish legal notice re: Public Hearing on FY 2013 Appropriation Ordinance
• December 17, 2012 -Appropriation Ordinance Public Hearing and adoption of Ordinance.
The adoption of the Appropriation Ordinance will complete the budget development cycle for the fiscal
period.
Authorization to Waive Bids and to Purchase - electric
supply and service for select Village owned facilities 13-A
(December 2014 to December 2016)
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends that the Village Board authorize the Village Manager to execute a contract with the lowest
responsive and responsible proposer,pending final review of the contract documents by the Village Attorney.
Overview
As in the past, Staff will work with Kenneth J. Kogut&Associates to publish a Request for Proposal.
Upon receipt of proposals from Vendors, Kenneth J. Kogut, P.E., CEM, GBE, of Kenneth J. Kogut &
Associates Energy and Management Consultants will perform a final pricing confirmation and will then
make a recommendation as to which Proposer the Village should enter into an agreement with for Electric
Supply services.
Staff recommends that the Village Board authorize the Village Manager to execute a contract with the
lowest responsive and responsible proposer, pending final review of the contract documents by the
Village Attorney.
Attachments
B G_AFP_11.20.pdf
BG_Revised AFP RFP_11.29.12.PDF(Appendix)
Trustee Liaison Staff Contact
Trustee Stein Brett Robinson,
M.o�n.d�aY>............December
..3......> 2012� . .� ....................................................................................................New
...Business
..._...Item
....�....13.A...................................................................................................................................
REQUEST FOR PROPOSALS
The Village of Buffalo Grove, Buffalo Grove, Ill., hereinafter referred to as the Owner,
requests sealed, single lump-sum proposals for:
ELECTRIC SUPPLY & SERVICES
FOR
VILLAGE OF BUFFALO GROVE
SELECTED FACILITIES/ACCOUNTS
according to the Request for Proposal (RFP) Documents prepared by the Village of Buffalo
Grove, the Owner.
Proposals will be received by the Owner in accordance with the following:
Place: Village of Buffalo Grove
c/o Village Clerk's Office
Village of Buffalo Grove
50 Raupp Blvd.
Buffalo Grove, Illinois 60089-2198
Time: No Later than 10:00 AM LOCAL TIME, December 14, 2012.
Proposals will be publicly opened and read aloud commencing at 10:00 AM LOCAL TIME,
December 14, 2012, at the Village Hall, 50 Raupp Blvd., Buffalo Grove, Illinois. Action on
said Proposals will be taken by the Owner at a later time/date, at a regular, adjourned, or special
meeting of the Village Council, as determined by the Owner.
All Proposals received after the hereinbefore stipulated time and date will be rejected and/or
will not be accepted and will be returned to the bidder unopened, at the option of the Owner.
Request for Proposal (RFP) documents may be obtained by calling the office of Kenneth J.
Kogut&Associates, at(708) 560-0083, on or after December 5, 2012. A maximum of one (1)
RFP will be mailed to a qualified Energy Service Provider(ESP), defined as an Alternative
Retail Electric Supplier(ARES) certified by the Illinois Commerce Commission or those
Illinois Jurisdictional Utilities able to supply electricity in ComEd's service area.
The RFP documents may be examined at the Clerk's Office of the Owner during normal office
hours at 50 Raupp Blvd., Buffalo Grove, Illinois.
The Owner reserves the right to reject any or all proposals and waive irregularities in the
proposal procedure.
BY ORDER OF VILLAGE OF BUFFALO GROVE.
See appendix: Appendix003- BG_Revised AFP RFP_11.29.12.PDF
Award of Bid: Tree Removal Services 13-B
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends award of a bid to Central Forestree,LLC of Hoffman Estates for 2013 tree removal services
related to the Emerald Ash Borer infestation in the ammount of$361,406.25. The proposed contract is based upon
tree diameter categories and associated removal rates,with an expected three year total contract cost of
$2,251,711.07. Award of subsequent year tree removal services are subject to Village Board approval. The
contractor will provide a performance bond in the amoung of$361,406.25 to guarantee the work in the first year of
the contract.
.....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Budget Impact Fund/Account Budget Notes
$361,406 Line of Credit FY 2013
Overview
As part of the Village of Buffalo Grove response plan to the E.A.B. infestation, Staff sought bids for the
removal of Village owned Ash trees from parkway spaces. The proposed contract involves removing dead
and dying Ash trees, removing stumps and restoring the affected parkway areas. The second year contract
option (estimated cost$758,953.13) and third year contract option (estimated cost$1,138,429.69)are both
subject to Board approval.
Staff recommends an Award of Bid to Central Forestree LLC for Tree Removal Services for FY 2013.
Prior Actions
Authorization to Bid
Anticipated Future Board Actions
Execute second year option on contract,based upon contractors performance.
Attachments
Tree Removal BIDTAB.pdf
Trustee Liaison Staff Contact
Trustee Stein Brett Robinson,
M.o�n.d�aY>............December
..3......> 2012� . .� ....................................................................................................New
...Business
...._...Item
....�....13.B...................................................................................................................................
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VILLAGE OF BUFFALO GROVE WARRANT #1202
3-Dec-12
Corporate Fund:
Reimbursements & Fund Transfers 12,393.85
Reserve for Capital Replacement-Autos 7,792.34
Reserve for Capital Replacement-MIS 0.00
Revenue Reimbursements 0.00
Legislative 3,518.16
Office of Village Manager 11,708.68
Management Information Systems 9,391.33
Legal 10,430.81
Finance & General Services 2,839.42
Human Resources 256.93
Fire Services 30,569.09
Police Services 76,089.20
Building & Zoning 808.13
Engineering Services 148.72
Building & Grounds 23,548.09
Street & Bridge Operations 7,946.16
Street & Bridge Administration 581.08
Forestry 563.60
Central Garage 30,420.16
Drainage System 1,102.94
ESDA 517.15
Transfer/Non Operating 1,786.60
Total 232,412.44
Illinois Municipal Retirement Fund: 0.00
Parking Lot Fund: 494.54
Motor Fuel Tax Fund: 793,306.85
School & Park Donations 0.00
Capital Projects-Facilities: 23,100.30
Capital Projects-Streets: 0.00
Health Insurance Expense 259.85
Facilities Development Debt Service Fund: 1,029,347.50
Police Pension Fund: 899.81
Fire Pension Fund: 0.00
Retiree Health Savings: 43,843.07
Water Fund:
Reimbursements & Refunds: 0.00
Water Operations 14,162.64
Sewer Operations 15,333.52
Total 29,496.16
Buffalo Grove Golf Fund:
Reimbursements & Refunds: 0.00
Golf Operations 18,315.92
Total 18,315.92
Arboretum Golf Fund:
Reimbursements 0.00
Golf Operations 16,583.15
Total 16,583.15
Refuse Service Fund: 81,712.09
PAYROLL PERIOD ENDING 11/04/2012 896,077.07
pAYROLL PERIOD ENDING 11/18/2012 851,699.26
1,747,776.33
TOTAL WARRANT #1202 4,017,548.01
APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, ILLINOIS
Village Clerk Village President
Payroll Longevity
Ending Date 11/04/12 ADJ (November) Balance
Net Earnings 494,665.47 14,229.02 508,894.49
Federal W/H PENMO 945 0.00 0.00
Federal W/H BW 941 93,865.64 2,434.99 96,300.63
Federal W/H MO 941 0.00 0.00
Credit Union 21,469.82 21,469.82
Roth IRA 11586.40 1,586.40
State W/H 32,034.08 711.58 32,745.66
State W/H Wise 1,200.37 1,200.37
United Way 172.25 172.25
Bright Directions 160.00 160.00
AFLAC 308.71 308.71
Fire Pension/Sup 34.83 34.83
Police Pension 22,037.99 257.66 22,295.65
Fire Pension 19,894.87 661.85 20,556.72
Flex Savings 5,037.44 5,037.44
Dependent Care 824.78 824.78
IRS (Bills) 200.00 200.00
ICMA Employee 23,960.09 23,960.09
ICMA Employer 19,226.39 19,226.39
PPO Premium Deduct 15,625.12 15,625.12
RHS-Fire 2,150.44 2,150.44 FICA
FICA Employee 12,944.90 411.60 13,356.50 33,073.05
FICA Employer 19,108.95 607.60 19,716.55
FOP 91.25 91.25 MEDI
Medicare 10,768.01 252.30 11,020.31 22,040.62
BGHS 49.00 49.00 55,113.67
Fire Dues 1,666.00 1,666.00
AFLAC Pre Tax 876.19 876.19
PPO Premium Deduct Tax 28.78 28.78
Life Insurance 632.11 632.11
FPAC 104.50 104.50
PC Purchase 814.34 814.34
IPBC 633.99 633.99
Garnishments 5,905.83 5,905.83
General Fund Fire 275.00 275.00
Sub-total 808,353.54 0.00 19,566.60 827,920.14 858,657.00
INIRF-Supplement 0.00
IMRF-Employee 14,234.46 441.00 14,675.46
IMRF-Employer 41,185.20 1,275.96 42,461.16
Gross Payroll 1 1 863,773.20 1 0.00 1 21,283.,56_L 885,056.76 1 896,077.07
dstbyorg 896,077.07
Payroll Gross Dept# 896,077.07 Transfers 0.00
Longevity Gross Payroll Transfer 508,894.49
Water/Sewer 541/542 35,381.53 IRA 1,586.40
BG Golf 546 29,600.31 Credit Union 21,469.82
Arb Golf 548 33,503.55 State Tax 32,745.66
Total Other Funds 98,485.39 941 Federal Tax 151,414.30
63,103.86 945 Federal Tax 0.00
MINNOWNEM ICMA 43,186.48
RHS-Fire 2,150.44
Flex Savings 5,862.22
767,309.81
Difference between Pyrl Gross 797,591.68
less water/golf/pension
Payroll Longevity
Ending Date 11/18/12 ADJ (December) Balance
Net Earnings 493,299.10 493,299.10
Federal W/H PENMO 945 0.00 0.00
Federal W/H B W 941 93,141.98 93,141.98
Federal W/H MO 941 65.25 65.25
Credit Union 21,469.82 21,469.82
Roth IRA 1,587.02 1,587.02
State W/H 31,985.93 31,985.93
State W/H Wise 11126.92 1,126.92
United Way 192.25 192.25
Bright Directions 160.00 160.00
AFLAC 308.71 308.71
Fire Pension/Sup 34.83 34.83
Police Pension 22,032.93 22,032.93
Fire Pension 19,887.72 19,887.72
Flex Savings 5,037.44 5,037.44
Dependent Care 824.78 824.78
IRS Bills 0.00 0.00
ICMA Employee 22,341.95 22,341.95
ICMA Employer 611.10 611.10
PPO Premium Deduct 15,519.09 15,519.09
RHS-Fire 2,150.44 2,150.44 FICA
FICA Employee 12,767.56 12,767.56 31,614.74
FICA Employer 18,847.18 18,847.18
FOP 27.50 27.50 MEDI
Medicare 10,734.03 10,734.03 21,468.06
BGHS 49.00 49.00 53,082.80
Fire Dues 1,666.00 1,666.00
AFLAC Pre Tax 876.19 876.19
PPO Premium Deduct Tax 28.78 28.78
Life Insurance 1,016.11 1,016.11
FPAC 104.50 104.50
PC Purchase 963.04 963.04
IPBC 633.99 633.99
M.A.P.DUES 775.00 775.00
Garnishments 5,905.83 5,905.83
General Fund Fire 275.00 275.00
Sub-total 786,446.97 0.00 0.00 786,446.97 816,028.18
IMRF-Supplement 0.00
IMRF-Employee 14,002.98 14,002.98
IMRF-Employer 40,515.28 40,515.28
Gross Payroll 840,965.23 0.00 0.00 840,965.23 851,699.26
dstbyorg 851,699.26
Payroll Gross Dept# 851,699.26 Transfers 0.00
Longevity Gross Payroll Transfer 493,299.10
Water/Sewer 541/542 34,938.29 IRA 1,587.02
BG Golf 546 17,842.11 Credit Union 21,469.82
Arb Golf 548 20,276.51 State Tax 31,985.93
Total Other Funds 73,056.91 941 Federal Tax 146,290.03
38,118.62 945 Federal Tax 0.00
NNONNINNIM
ICMA 22,953.05
RHS-Fire 2,150.44
Flex Savings 5,862.22
725,597.61
Difference between Pyrl Gross 778,642.35
less water/golf/pension
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CR`Y.STL MAIA EXAME SEEM= CO'.
"We Do It Crystal Clean"
Village of Buffalo Grove
Custodial Services Proposal
50 Raupp Boulevard
Buffalo Grove, IL 60089
Monika Talar
(847) 228 - 6555
(847) 228 - 6588 Fax
crystalmaintenance@ameritech.net
Table of Contents
Welcome to Crystal Maintenance Services, Corp.....................................3-4
CoverLetter.......................................................................................5
Our References.................................................................................6
CompanyHighlights.............................................................................7
Environmental Statement......................................................................8
Employee Training Program...... .............................................................9
Whatis Green Cleaning?....................................................................................10
Crystal Maintenance Green Clean Certificate............. ............. .................11
page 2
"LC09WE TO CTSTAL MAI SERVICES) C
Crystal Maintenance Services, Corp., is a full service cleaning contractor, serving
Chicagoland area. We specialize in providing professional cleaning services to
commercial building owners and managers.
Crystal Maintenance Services, Corp., will provide you with the standards of cleanliness
that your building requires, at a price that makes sense. And price, while important, is
only one of the factors that must be considered when choosing your cleaning contractor.
What can Crystal Maintenance Services, Corp., do for you?
1. Provide you with a clean, safe, and healthy environment for your customers and
employees.
• Clean buildings project a first class image.
• Clean buildings improve the longevity of the building.
• Healthy buildings ensure a working environment free from contaminates.
Healthy buildings provide a safer workplace and decrease the number of
workers comp claims due to slip/fall accidents and the spread of viruses.
Healthy buildings reduce the amount of sick time taken by employees
working in the building.
2. Improve employee morale.
• Clean buildings are proven to increase employee productivity.
• Employees who work in a clean building are happier — and happy
employees means reduced turnover.
3. Reduce costs and increase revenue.
• Clean buildings are less expensive to maintain.
• Clean buildings help to increase tenant satisfaction and reduce tenant
turnover.
is Clean buildings ensure that property values will remain high because
having a clean building improves the longevity of the building.
page 3
4. Offer you a full-service partnership for all your building maintenance needs.
• With our service, you'll no longer have to worry about restroom and
cleaning supplies and equipment, because we manage it all for you and
provide our own supplies and equipment.
• We provide quick response to your needs and offer specialized cleaning
services such as carpet spotting, carpet cleaning, hard floor care, window
washing, and construction clean-up.
• Our operation is fully automated. We track sales and costs of each
building in order to measure productivity and efficiency. We use a
computerized Telephone Timekeeping System that allows us to accurately
track each employee's time and location and ensure proper coverage for
each building. Our accounting system is also automated, ensuring
accurate and timely billing.
• We believe our most important asset is our people —the success of our
business depends on them. Our people are well-trained and well-
supervised. New employees are thoroughly screened, including criminal
history checks.
We believe that in order to achieve results for our customers, we need to
keep our employees motivated to provide the best service available. Our
employees are paid highly competitive wages; they participate in various
incentive programs, and are rewarded for a job well done.
page 4
XTSTAL
`MAIN ,WCE SERVI= COWP,
1699 Wall St.,Suite 504--Mt.Prospect,IL 60056—(847)228—6555—(847)228—6588 fax
October 1, 2010
Mr. Mike Hunsinger
Village of Buffalo Grove
50 Raupp Blvd.
Buffalo Grove, IL 60089
Dear Mr. Hunsinger,
Thank you for the opportunity to provide you with a proposal for cleaning your building.
Your desire to find the best-qualified contractor to partner with was most apparent in our
initial meeting. I believe that you have before you a proposal that will exceed your high
expectations.
At Crystal Maintenance Services, Corp. we are proud to say that we do our job well and
safely. We believe in achieving excellence in all that we do. We also believe in providing
our customers with professional service so they can rest assured that their building is in
good hands. At Crystal Maintenance Services, Corp. we guarantee that through efficient
administration we will not only be competitive in terms of cost, but also will most
certainly be the best-qualified contractor for the task at hand.
Thank you for the opportunity to bid on your cleaning needs. If you have any questions,
please don't hesitate to ask.
Sincerel ,
M05nika Talar
General Manager
Crystal Maintenance Services, Corp.
page 5
OUR REFERENCES
WHEATON PARK DISTRICT
1777 S. BLANCHARD
W HEATON,IL 60187
(630) 690—4880
CONTACT: CHA LES DANIELS
NILES PARK DISTRICT
6676 W. HOWARD ST.
NILES, IL 60714
(847) 967—6633
CONTACT: LOIS LEYH
VILLAGE OF HANOVER PARK
2121 W. LAKE ST.
HANOVER PARK, IL 60103
(630) 372 —4465
CONTACT: MARK GERTH
LA GRANGE PUBLIC LIBRARY
10 W. COSSITT AVE.
LA GRANGE, IL 60525
(708) 352—0576
CONTACT: KEN VESPERMAN
There will be no subcontractors performing on this project with the Village of Buffalo.
Additional references available upon request. We currently clean 30 government facilities.
page 6
COMPANY HIGHLIGHTS
Crystal Maintenance Services, Corp. was established in 1993, State of Illinois
incorporation and resides at: 1699 Wall Street, Suite 504, Lake Center Plaza, Mount
Prospect, IL 60056
♦ Crystal's employees total number 116, they are all legally certified to work in the
United States
♦ Our Crew are thoroughly trained, uniformed, display a company
I.D. badge & are able to communicate in English.
♦ Crew's illnesses, vacation and no shows are thoroughly monitored by
Crystal's Management and back filled by "special tasks group" that is always
available for extra services. Each crew member is supposed to report to Crystal's
Supervisor any situation that makes them unable to work.
♦ Our New Equipment and Brand Name supplies will serve your facility and
will remain in the designated area.
♦ Floor & carpet refinishing services will be performed as specified, by "floor service
crew" so the regular cleaning people are not disturbed.
♦ Crystal's Account Representative will be always available to attend quality control
inspections.
♦ Bonding and public Insurance of$ 5,000,000.00 is carried to cover all of
our operations for your protection.
♦ List of references is submitted, we encourage you to check them.
♦ Our telecommunication system is designed with Emergency Paging feature,
available 24 hours a day, and 7 days a week to serve both; Customer & Contractor
in a professional manner.
page 7
ENVIRONMENTAL STATEMENT
s a company with over 15 years of experience in the janitorial business we
at CRYSTAL MANAGEMENT& AMAINTENANCE SERVICES
CORPORATION believe in respecting and protecting the environment.
Each of our employees is a proud family member on his/her own and we also
consider CRYSTAL as our second family. You spend a lot of time at work and
especially here at Crystal we appreciate good working environment with the same
employees working for years.
For us, the idea of protecting world environment derives directly from the basic
principles that have guided us from the beginning. Our objectives have always
extended beyondfnancial growth to include broader social goals. Foremost
among these is promoting the health and well-being of families - not only the
families of today, but also the families of tomorrow - our children and children of
our children.
As a company, we will apply our belief in respecting and protecting the
environment to all phases of our business. It is our goal to develop our services, so
they are compatible with the environment and, beneficial as you use them.
One of the greatest challenges we face today is making those vital decisions that
will determine the quality of life ensuing generations. We will display leadership in
pursuit of this by bringing to all of our services, supplies and manufacturing the
technological innovations that promote clean air, clean water and clean earth....a
better environment for us all.
CRYSTAL MANAGEMENT& MAINTENANCE SERVICES CORPORATION
dedicates itself and its employees to act, knowing that we are part of a larger
community.
page 8
EMPLOYEE TRAINING PROGRAM
CRYSTAL'S employees at all times shall be courteous and present a neat and clean appearance
and shall wear identifiable work garments and identification to indicate that they are employed
by Crystal Maintenance Sei vices, Corp.
CRYSTAL'S employees have knowledge of Material Safety Data Sheets, of all chemicals used
for cleaning.
CRYSTAL'S employees shall always do their work during the hours described by Crystal's
supervisors accordingly to facility requirements.
CRYSTAL'S employees shall beep all equipment being used for cleaning, in proper working
order and let know area managers and supervisors about any problems regarding those.
CRYSTAL'S supervisors shall run periodic checks on equipment and replace any if those are
not in proper working order.
Crystal's Staff rules
1. Personal calls on office telephones are prohibited.
2. Breaks and meals are to be taken in designated areas only.
3. No smoking is allowed in any facility.
4. All doors should be secured and locked at all times. Do not allow the
public to enter through any of the door.
5. Report breakage immediately.
6. When leaving facility, make sure proper lights are left on.
7. Do not go into cabinets, closets, desks, drawers, or any storage areas if
you haven't been authorized to do so.
S. Report lost or stolen keys within 24 hours. No keys are to be duplicated.
9. When leaving a building, check every exterior door.
10. Set building security alarms as required
page 9
Crystarwaintenance Serpkes, Corp.
1699 Wall St., Suite 504
Mount Prospect, IL 60056
Phone: (847)228-6555
Fax: (847)228-6588
cWtalmaintenance@ameritech.net
What is Green Cleaning?
Green cleaning is the use of effective cleaning practices and
products that protect human health and the environment.
.Is your Why Green Cleaning Products?
business . Reduces Illness
ready Less exposure to harsh chemicals means improved
indoor air quality and lower illness rates in the
to go green? workplace.
• Improved Cleaning Efficiency
Green cleaning products work just as well, if not
CtystaC better, than traditional industrial products.
• Environmentally Friendly
Waintenance Green products and methods reduce the negative
,Services, impact of cleaning on the environment, such as
indoor air quality. Many also have less packaging
Corp., than traditional cleaning chemicals, which means less
waste.
• Cost control
Use of green products keeps costs down because
has a green they are concentrated, which means a small amount
cCeaning of chemical can go a long way.
program for What is Crystal Maintenance Services Corp. Green
Program?
your We use microfiber cloths to keep dust from becoming
business! airborne in your building.
• We use microfiber mops and color-coded cloths that
use less water and chemicals, and help prevent
cross-contamination.
• We use vacuums that have HEPA filters to prevent
./^—c dust and other contaminants from re-entering the air.
'4,ER RF'r a 3I`�i
Want more information? Call us at (847) 228-6555
page 10
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CONTRACT SPECIFICATIONS
CUSTODIAL SERVICES
VILLAGE OF BUFFALO GROVE
PUBLIC SERVICE CENTER
51 RAUPP BOULEVARD
VILLAGE HALL
50 RAUPP BOULEVARD
YOUTH CENTER:CHAMBER OF COMMERCE
48-1 1'2 RAUPP BOULEVARD
POLICE DEPARTMENT
46 RAUPP BLVD.
FIRE ADMINISTRATION
1051 HIGHLAND GROVE DR.
METRA COMMUTER STATION AND WARMING SHELTER
825 COMMERCE COURT
PACE BUS DRIVER FACILITY
801 COMMERCE COURT
VILLAGE OF BUFFALO GROVE
VILLAGE HALL
50 RAUPP BOULEVARD
BUFFALO GROVE, ILLINOIS 60099
(847)459-2545
September 13, 2010
TABLE OF CONTENTS
SECTION PAGE
BIDDING REQUIREMENTS:
Notice to Bidders ii
Instructions to Bidders 1-9
Bid Bond Form 10
Performance Bond Form 11-12
Bid Form 13-15
Public Contracts 16-17
SPECIFICATIONS:
PART I. General Requirements
A. Summary of Work 18
B. Material and Equipment 19
PART II. Specific Conditions
A. GeneralInstructions 21
B. Task Specification 22
Village Hall 22-23
Public Service Center 24-25
Youth Center/Chamber of Commerce 26-27
Police Department 28-29
Fire Administration 30-31
Metra Commuter Station and Warming Shelter 32
Pace Bus Driver Facility 33
C.Total Area of Facilities 34
i
NOTICE TO BIDDERS
The Corporate Authorities of the Village of Buffalo Grove, Illinois (hereinafter referred
to as the Owner) will receive sealed bids for contract custodial services, until 11:00 AM
local time, on Monday, October 4, 2010, at the Village Hall, 50 Raupp Boulevard,
Buffalo Grove, Illinois 60089.
Contractors may obtain specifications at the Public Service Center, Village of Buffalo
Grove, 51 Raupp Boulevard, Buffalo Grove, Illinois 60089.
All contractors are required to visit each building described in the specification. Mr. Mike
Hunsinger will conduct a walk through of each facility on Wednesday, September 22, 2010,
at 9:30 AM starting at the Village Board Room in Village Hall.
The Owner reserves the right to reject any and all bids, to waive any informality in the
bid, or accept the bid that, in their opinion, will serve their best interests.
VILLAGE OF BUFFALO GROVE
ii
INSTRUCTIONS TO BIDDERS
1.1. GENERAL: Bids to be entitled for consideration must be made in accordance with the following
instructions.
1.2. BIDDING DOCUMENTS: Bids shall be submitted on forms identical to those provided. The wording
of the bid form shall not be changed or altered. The officer signing same must initial changes and
erasures on the proposal form. Enclose in a sealed envelope bearing the contractor's name and clearly
marked "CONTRACT CUSTODIAL SERVICE". Address envelope to the Village Clerk 50 Raupp
Blvd. Buffalo Grove, IL. 60089.
L'). METHOD OF BID:
1. Bids shall be made on a stipulated lump sum basis for work on which a contractor desires to submit a
quote. However, the Village reserves the right to adjust the bid by changing quantities per stated unit
price.
2. Prices quoted shall be guaranteed for a period of ninety(90) days after bid due date.
1.4. CONTRACTOR'S RESPONSIBILITY FOR CONDITIONS OF WORK AND SITE:
1. Before submitting a proposal, contractors shall carefully examine all data made available in the
Contract Specification, visit each building to fully inform themselves as to all existing conditions and
limitations, the obstacles which may be encountered, and all other relevant matters concerning the work
to be performed and shall include in the proposal a sum to cover the cost of all such items to be included
in the Contract.
2. No contractor to whom a Contract is awarded shall be allowed any extra compensation on account of
any matter or thing concerning which such contractor might have informed himself prior to the bidding.
1.5. INTERPRETATION OF CONTRACT DOCUMENTS: if any person contemplating submitting a bid for
the proposed Contract is in doubt as to the true meaning of any part of the Contract Documents or other
data, the bidder must submit to the Village a written request for an interpretation. The person submitting
a written request will be responsible for its prompt delivery. Any interpretation of the Documents will
be made only by an addendum duly issued. A copy of such addendum will be mailed or delivered to
each contractor of record.
1
INSTRUCTIONS TO BIDDERS (Cont.)
L6. PREPARATION OF BID: Only bids, which are made out on the Bid Form included in this Document,
will be considered. The Bid Form must not be separated from this Document. If any portion of the Bid
is required to be given in unit prices and totals, and a discrepancy exists between the unit prices and
totals, the unit prices shall prevail, unless it clearly appears in Village's opinion that the unit prices rather
than the totals arc in error. If any discrepancy exists between the total base bid and the true sum of
the individual bid items, the true sum shall prevail. A bid will be rejected if it does not contain a price
for each and every item named in the Bidding Schedule. Bidders are warned against making any
erasures or alterations of any kind, and bids that contain omissions, erasures, conditions, alterations, or
additions not called for may be rejected.
All contractors are required to visit each building described in the specification. Village staff will
conduct a walls through of each facility on Wednesday, September 22`', at 9:30 AIVI. The walk
through will begin at the Village Board room in Village Hall at 50 Raupp Boulevard, Buffalo
Grove, Illinois.
1.7. SIGNING OF BID: If the bidder is a corporation, the legal name of the corporation shall be set forth
together with the signature of the officer or officers authorized to sign contracts on behalf of the
corporation. If bidder is a co-partnership, the true name of the firm shall be set forth together with the
signatures of all the partners. If bidder is an agent, other than an officer of a corporation or a member
of a partnership, a power of attorney must be on file with Village prior to opening bids or submitting
bids; otherwise, the bid may be regarded as irregular.
1.8. BID SECURITY: No bid will be considered unless accompanied by a bid security payable without
condition to the Village of Buffalo Grove in an amount not less than ten(10%) percent of the total bid, as
a guarantee that if the bid is accepted, the bidder will execute the Agreement and file bonds and
insurance as required by the Contact Documents within fifteen (15) days from the date of the award of
the Contract.
1.9. RETURN OF BID SECURITIES: The bid securities of the three most favorable bidders will be held
until the Agreement has been executed by the successful bidder, and he has filed with Village the
required bonds and insurance, after which bid securities will be returned to the respective bidders.
INSTRUCTIONS TO BIDDERS (Cont.)
AGREEMENT, BONDS, INSURANCE (Cont.)
1.10. AGREEMENT, BONDS, INSURANCE: The attention of bidders is specifically directed to the forms of
Agreement and bonds to be executed and types of insurance to be taken out in the event a contract award
is made.
A. INSURANCE, LEGAL RESPONSIBILITY, BONDS AND SAFETY INSURANCE:
Contractor shall take out, pay for, and maintain throughout the duration of, and specifically for,
this Contract the following insurance coverage:
1. Public Liability and Property Damage Insurance
a. For Contractor
This insurance shall protect Contractor from claims for bodily injury and property
damage (except automotive equipment) which may arise because of the nature of the
work or from operations under this Contract.
b. For Village
This separate policy of insurance shall name the Village of Buffalo Grove, including the
officers, agents and employees as insured. The original insurance policy shall be
submitted for retention by the Village. This separate policy shall provide coverage to said
Village, officers, agents, and employees with respect to said work. Both bodily injury and
property damage insurance must be on occurrence basis, and said policy shall provide that
the coverage afforded thereby shall be primary coverage to the full limit of liability stated
in the declarations, and if said Village, officers, agents and employees have Other
insurance against the loss covered by said policy, that other insurance shall be excess
insurance only. No exclusions shall be permitted by endorsement.
c. Amount of Coverage
Each of the above public liability and property damage policies of insurance shall provide
coverage in the following minimum limits of liability: For bodily injury$2,000,000 each
occurrence; property damage, $1,000,000 on account of any one occurrence with an
aggregate limit of not less than$2,000,000.
3
INSTRUCTIONS TO BIDDERS (Cont.)
AGREEMENT, BONDS, INSURANCE (Cont.)
d. Subcontractors
The public liability and property damage insurance shall not be deemed to require the
Contractor to have his subcontractors named as co-insured in his policy of public liability
and property damage, but the policy shall protect him from contingent liability which may
arise from operations of his subcontractors.
Additionally, the Contractor shall secure certificates of insurance as evidence that each
subcontractor carries insurance to provide coverage under this Contract to the same limits
as is required by the Contractor. Contractor shall submit copies of his subcontractor's
insurance certificates to the Village as evidence of insurance coverage.
e. Included Coverage
The above public liability and property damage insurance shall also include the following
coverage's:
Premises - Operations.
Contractor's protective (subcontractors to Contractor).
Products - Completed Operations.
Personal Injury(false arrest, libel, wrongful eviction, etc.).
Broad Form Property Damage.
XCU (explosion, collapse, underground damage).
Exclusions deleted when applicable to operations performed by Contractor or his
subcontractors.
Contractor Liability with respect to the hold harmless agreement as herein stated.
f. Comprehensive Automobile Liability
This insurance shall cover owned, hired, and other non-owned automobiles as
shall protect Contractor from claims for bodily injury or property damage which
may arise from the use of motor vehicles engaged in various operations under this
Contract. The automobile insurance shall provide minimum limits of liability for
bodily injury of $500,000 for each person and $2,000,000 each occurrence, and
$500,000 of property damage each occurrence.
4
INSTRUCTIONS TO BIDDERS(Cont.)
AGREEMENT, BONDS, NSURANCE (Cont.)
g. Umbrella Policy
At the option of Contractor, primary limits may be less than required, with an
umbrella policy providing the additional limits needed. This form of insurance
will be acceptable provided that the primary and umbrella policies both provide
the insurance coverage's herein required, and further provided that the umbrella
policy minimum limits of coverage are$5,000,000 per occurrence and $5,000,000
aggregate. The umbrella coverage shall not apply to Village's protective policy.
2. Workmen's Compensation Insurance
Before beginning the work, Contractor shall famish to the Village satisfactory proof that
he has taken out, for the period covered by the work under this Contract, full workmen's
compensation insurance for all persons whom he may employ in carrying out the work
contemplated under this Contract. In the event that the work of the Contract falls within
the jurisdiction of the United States Longshoremans and Harbor Workers Compensation
Act and Liability under Admiralty and Railroad Employees Federal Liability Act,
Contractor shall extend his workman's compensation insurance to provide and maintain in
full force and effect during the period covered by this Contract insurance coverage under
one or both of these Acts.
3. Workman's Occupational Diseases Insurance
Workman's occupational diseases insurance shall be taken out covering all persons whom
contractor may employ in carrying out the work contemplated under this Contract.
B. CERTIFICATE OF INSURANCE:
Contractor shall, at the time of execution of his/her contract, file with the Village; (a) Certificate of
Insurance in the form set forth herein, and copies of the policies covering all insurance as required
herein, and the policy or policies of insurance covering said Village, officers, agents, and employees, and
(b) Illinois Department of Financial and Professional Regulation, Division of Insurance Certificate of
Authority for each insurance company and bonding company providing coverage. In those states where
use of the pre-printed Certificate of Insurance form is prohibited, Contractor shall submit an approved
form of Certificate of Insurance providing the coverage's herein required. Each such policy and
certificate shall be satisfactory to the Village and shall bear an endorsement precluding cancellation,
reduction, or change in coverage without giving the Village at least fifteen (15) days prior notice thereof
in writing. Nothing contained in the insurance requirements shall be construed as limiting the extent of
Contractor's responsibility for payment of damages resulting from his operations under this Contract.
5
INSTRUCTIONS TO BIDDERS (Cont.)
AGREEMENT, BONDS, INSURANCE(Cont.)
C. NOTIFICATION OF INSURANCE COLMPANIES:
It is the responsibility of Contractor to notify all insurance companies to familiarize themselves with all
of the conditions and provisions of this Contract. The insurance companies shall waive their right of
notification by the Village of any change or modification of this Contract, or of decreased or increased
work, or of the cancellation of this contract, or of any other acts by the Village or its authorized
employees or agents under the terms of this Contract. The waiver by the insurance companies shall in no
way relieve the insurance companies of their obligations under this Contract.
D. HOLD HARMLESS AGREEMENT:
Contractor shall provide insurance that shall indemnif;, hold, and save harmless the village of Buffalo
Grove including the officers, agents, and employees from all suits, actions, claims, costs, causes, and
expenses, including, but not limited to attorney's fees, of any character brought for or on account of any
injuries to or death of or damages received by any person, persons, or property occurring, growing, out
of, incident to, or resulting from, directly or indirectly, the performance and operations of Contractor or
any of his subcontractors or their officers, agents or employees in performing the work under this
Contract.
E. BONDING EMPLOYEES:
Due to the security nature of the owner's facilities, all employees must be covered by a bond. The
Contractor will make certain certificates have been provided for those employees assigned to provide
custodial services in all Village facilities. Certificates shall be satisfactory to the Village and shall bear
an endorsement precluding cancellation without giving the Village thirty(30) days notice.
F. INJURY OR ILLNESS REPORTS:
Contractor shall file with the Director of Public Works three (3) copies of employer's first report of
injury or illness immediately following any incident requiring the filing of said report during the
performance of the work under this Contract. Contractor shall also furnish to the Director of Public
Works three (3) copies of the employer's first report of injury or illness involving any subcontractor on
this project.
6
INSTRUCTIONS TO BIDDERS (Cont.)
AGREE-NIENT, BONDS, INSURANCE (Cont.)
G. PERFORMANCE BOND
A Performance Bond will be furnished in an amount of 100% of the yearly contract amount.
The Performance Bond of the successfut bidder shall be conditioned on the faithful performance of the
requirements of the contract, and shall have as surety a corporate surety authorized to act as such in Illinois
and that the Contractor will be responsible for all claims for injuries to persons or damages to property or
premises arising out of or in connection with his operations prior to the acceptance of the finished work or
supplies, and will guarantee to indemnify and save the village and its officers and employees harmless from
all costs, damages and expenses arising out of or by reason of the contractor's failure to comply and perform
the work and complete the contract in accordance with the specifications.
1.11. BID SUBMITTAL; Each bid, properly signed, together with the bid security and all Documents bound
herewith, shall be enclosed in a sealed envelope addressed and entitled as specified in the Advertisement
to Bid and delivered to the office designated in the Advertisement to Bid. Alt Addenda issued shall be
included with the Documents at the time of bid submittal.
1.12. WITHDRAWAL OF BID: Any bid may be withdrawn at any time prior to the hour fixed in the Notice
of Bid for the opening of bids, provided that a request in writing, executed by the bidder, or his/her duly
authorized representative, for withdrawal of such bid is filed with the Village prior to the time specified
for opening of bids. The withdrawal of a bid will not prejudice the right of a bidder to file a new bid.
1.13. QUALIFICATION OF BIDDERS:
I. It is the intention of the Village to award the Bid to the most favorable responsible bidder who provides
the most beneficial proposal and who furnishes satisfactory evidence that he has the experience and
ability and that he has sufficient capital, facilities and plant to enable him to perform the work
successfully and promptly and to complete the work within the time specified in the Contract
Documents.
2. Each bidder shall submit with their bid a list of references including at least 2 for whom the bidder has
worked for at least 3 years, a list of subcontractors that may perform custodial tasks and the Village of
Buffalo Grove Public Contract Statement.
3. Each bidder shall also submit the following information as a part of his/her bid:
(a) A letter from the bidder's surety indicating its commitment to provide the bonds required herein.
(b) A letter from the bidder's insurance representative acknowledging the requirements of these
Specifications and its commitment to provide the coverage if awarded a contract.
(c) The required coverage shall be provided by an insurance company having a policyholder's rating of
Class A and a minimum Class 10 financial rating in the latest edition of"Best Insurance Guide."
(d) A certified copy of the most recent financial statement of the Bidder.
INSTRtiCTIONS TO BIDDERS (Cont.)
AGREEMENT, BONDS, INSURANCE (Cont.)
1.14. DISQUALIFICATION OF BIDDERS:
More than one bid for the same work described in this Document from an individual, firm or
partnership, a corporation or an dssociation under the same or different names, will not be considered.
Reasonable grounds for believing that any bidder is interested in more than one bid for the work
contemplated will cause the rejections of all bids in which such bidder is interested. If there is reasonable
grounds for believing that collusion exists among the bidders, the bids of the participants in such
collusion will not be considered.
1.15. PENALTY FOR COLLUSION AFTER AWARD OF THE BID:
If at any time it shall be found that the person, farm or corporation to whom the Contract has been
awarded has, in presenting any bid or bids, colluded with any other party or parties, then the Contract so
awarded shall be null and void, the Contractor and his sureties shall be liable to the Village for all loss or
damage which the Village may suffer thereby, and the Village may advertise for new bids for said work.
1.16. BID OPENING:
Bids will be opened and read aloud publicly at the time and place indicated in the Notice of Bid.
Bidders or their agents are invited to be present.
1.17. BASIS OF AWARD:
The award of any contract will be made to the responsible bidder with the proposal which is most
beneficial in the opinion of the Village. The Village reserves the right to reject any or all bids, or to
waive irregularities or informalities at its discretion.
1.18. NOTICE TO PROCEED:
When the contract is awarded, such award shall be effective when formal notice of such award, signed
by the authorized representative of the Village, has been delivered to the intended bidder, or mailed to
him/her at the main business address shown on the Bid Form.
1.14. EXECUTION OF BID:
Copies of the bid document will be supplied by the Village and shall be executed by the successful
bidder, and returned, together with the required bonds and insurance, within fifteen (15) days from and
after the date of the award of the Bid. Effective date of bonds shall be the same or later than the agreed
upon start date.
8
INSTRUCTIONS TO BIDDERS (Cont.)
1.20. FAILURE TO EXECUTE THE BID AND FILE BONDS AND INSURANCE:
Failure of a successful bidder to execute the Bid and file required bonds and insurance within the
required time shall be just cause for the annulment of the award. On failure of a successful bidder to
execute the Bid and file the required bonds and insurance within the required time, shall forfeit his bid
security as agreed hereinbefore. Upon annulment of an award as aforesaid, the Village may then award
the Bid to the responsible bidder who provided the next most beneficial proposal.
END OF SECTION
9
BID BONI) HOLD �71002258
THE FOLLOWING 10% 131D BOND IS TO BE EXECUTED AND SUR-MITTED WITH THE DID) KNOW
ALL :LIEN BY THESE PRESENTS:
THAT Crystal Management & Maintenance Servlces Corp. (lkereinafter called the Principal) as Principal
and the WESMRN SURETY COMPANY a corporation created and existing,under the laws of
the State of _ South Dakota -- with its principal office in the City of Sioux Iaall.s (hereinafter
called the Surety), as Surety, am held and firmly bound vntcV Cf laffelo ereinafter called the Village),
in the full and just sum of 10% of Amount Bid Dollars (Si of , good and
lawful money of she United States of America, to the payment of which sum of money well and truly to be
made, the said Principal and SurM bind themselves, their and each of thoir heirs, e,tecutors, admini5tratorS,
successors,and assigns,jointly and severally, firmly by these presents.
Signed, sealed and clued this 'I st-----_--- ---____--- day of - October , 2010 THE CONDITION OF THIS
OBLIGATION IS SUCH, That, if the Village shall make any award to the Principal according to the terms of
the Bid reads by the principal therefore; and the Principal shall duly make and enter into a contract with the
Village of Buffalo Grove in accordance with the terms Df said Bid and award and shall give Bond for the
faithful performance thereof with, Surety or Sureties approved by the Village; or if the Principal shall, in case of
failure so to do, pay to the Village thee amount of this Bond, then this obligation shall be null and void;
othcm se it shall be and rernain in full farce and effect.
IN TESTwONY WHEREOF, the Principal and Surety have caused these presents to be duly signed and sealed_
WITNESS
Crystal Management & Maintenance.
geryices Cori- ��_ _(SEAL)
(Principal)
{IF fNDIVIDUAL OR Fl tk )
By,z _ _��r �.��7✓� (SEAT.,)
(Title)
ATTWESTERN SURETY CU41ANY
(IF Cfokpo! TON) -- (Corporate Surety)
ol
By, `LXl�
Ezra Mzhal.opoul.as, Attorney-in-Fact
Attest:
Contractor's Name
kQ
ACKNOWLEDGMENT OF SURETY
STATE OF Illinois (Attorney-in-fact) Bond No. 7100225B
COUNTY OF Cook ss p �0 On this �� day of l U'7 � aV�,before me, a notary public in
and for said County,personally appeared EWA AIIHALOPOULOS
to me personally known and being by me duly sworn, did say,that he is the Attorney-in-Fact of WESTERN SURETY COMPANY,
a corporation of Sioux Falls, South Dakota, created, organized and existing under and by virtue of the laws of the State of South
Dakota, that the said inAT-Lunent was executed on hehalf of the said corporation by authority of its Board of Directors and that
the said EWA MIIIALOPOULOS
acknowledges said instrument to be the free act and deed of said corporatiou and that he has authority to sign said instrument
withont affixing the corporate seal of said corporation-
IN WITNESS WHEREOF,I have hereunto subscribed my name and affixed my official seal at
Chicaclo Illinois the day and year last above written.
My co i n e:, Tres 9
-- - Notary Public
Form 106-4-2000
OFFICIAL SEAL
PIOTR POTAPO
Public-State o1 111001s
tMyNotary
Commission Explres May 4, 2014
Western Surety Company
POWER OF ATTORNEY-CERTIFIED COPY
Band No, 7100225 B
Know All Men By These Presents,that WESTERN SURETY COMPANY,a corporation duly organized and existing under the laws
of the State of South Dakota,and having its principal office in Sioux Falls, South Dakota(the"Company"),does by these presents make,
constitute and appoint EWA MIHALOPOULOS
its true and lawful attorney(s)im-fact,with full power and authority hereby conferTed,to execute,acknowledge and deliver for and on its
behalfas Surety,bonds for:
Principal: Crystal Management & Maintenance Services Corp.
Obligee: Village of Buffalo Grove
Amount: $500,000.00
and to bind the Company thereby as fully and to the same extent as if such bonds were signed by the Senior Vice President,sealed with
the corporate seal of the Company and duly attested by its Secretary,hereby ratifying and confirming all that the said attorneys)-in-fact
may do within the above stated limitations. Said appointment is made under and by authority of the following bylaw of Western Surety
Company which remains infull force and effect.
"Section 7. All bonds, policies, undertakings, Powers of Attorney or other obligations of the corporation shall be executed in the
corporate name of the Company ley the President, Secretary,any Assistant Secretary,Treasurer,or any Vice President or by such other
officers as the Board of Directors may authorize, The President,any Vice President,Secretary,any Assistant Secretary,or the Treasurer
may appoint Attorneys in Fact or agents who shall have authority to issue bonds,policies,or undertakings in the name of the Company.
The corporate seal is not necessary for the validity of any bands,policies,undertakings,Powers of Attorney or other obligations of the
corporation. The signature of any such officer and the eorporate seal may be printed by facsimile."
All authority hereby conferred shall expire and terminate, without notice,unless used before midnight of Janllar 1 ,
2011 but until such time shall be irrevocable and in full force and effect.
In Witness Whereof,Western Surety Company has caused these presents to be signed by its Senior Vice President,Paul T.Bruflat,
and its core, �,t a aal to be affixed this 1st day of October 2010
_--_- - - -= WEST R �SURE COMPANY
LS
_ — Paul T.Brufla Senior Vice President
ZEZ—
00UNT49',q,. fiIL A 1A I ss
On this 1st day of Oc'Lober in the year 2010 before me,a notary public,personally appeared
Paul T. Bruflat, who being to me duly sworn, acknowledged that be signed the above Power of Attorney as the aforesaid officer of
WESTERN SURETY C01YIPANY and acknowledged said instrument to be the-voluntary act and deed of said corporation.
+rv4b44444444ta44444444°i0.0.0.{
a D. KRELL It
NOTARY PUBLIC
r
L S + otary Public-South Dakota
r s
i SOUTH DAKOTA 's
{•544444ba4444b4444444so44�
My Commission Expires November 30,2012
I the undersigned officer of Western Surety Company, a stock corporation of the State of South Dakota,do hereby certify that the
attached Power of Attorney is in full force and effect and is irrevocable,and furthermore,Lhat Section 7 of the bylaws of the Company as
set forth in the Power of ALLarney is now in farce.
lu testimony whereof,I have hereunto set my hand and seal of Western Surety Company this 1st day of
October 2010
WEST R SURE COMPANY
Paul T.Brufla enior Vice President
Form F5306-9-2006
PERFORMANCE BOND
Bond Number:
KNOW ALL MEN BY THESE PRESENTS, That
as Principal, and
as Surety, are held and firmly bound into
in the full and just sum of Dollars (� )
Lawful money of the UNITED STATES OF AMERICA for the payment of which sum of money will and
truly to be made, we bind ourselves, heirs, executors, administrators, successors and assigns,jointly and
severally, firmly by these presents;
WHEREAS, The Principal has entered into a certain written contract, dated this day
of , 20_ , with the
for
complete, as described in the foregoing Contract and Articles of Agreement.
NOW THE CONDITIONS OF THIS OBLIGATION ARE SUCH that if the said Principal shall in all
respects will and truly keep and perform the said Contract, and shall pay all sums of money due or to become
due, for any labor, materials, apparatus, fixtures or equipment filmished for the purpose of construction of the
work provided in said Contract, and shall remove and replace any defects in workmanship or materials which
maybe apparent or may develop within a period of one (1) year from the date of final acceptance, then this
obligation shall be null and void; otherwise it shall remain in full force and effect.
And the said Surety, for value received, hereby stipulates and agrees that no change, extension of time,
alteration or addition to the terms of the contract or to the work to be performed thereunder of the specifications
accompanying the same shall in any way affect its obligation on this bond, and it does hereby waive notice of
any such change, extension of time, alteration or addition to the terms of the contract or to the work or to the
specifications.
11
N WITNESS WHEREOF, we have hereunto set our hands and seals this day of
20
(SEAL)
(SEAL)
(SEAL)
(SEAL)
Principal
WITNESS:
(If Individual or Firm)
ATTEST:
(If Corporation)
(SEAL)
(SEAL)
ATTEST:
(Surety)
12
BID FORINI
1. GENERAL
The undersigned, having carefully examined the Contract Specifications (including Addendum #1), all
data made available and having visited the facilities of the work and having become fully informed as
to all existent conditions and limitations, including the obstacles which may be encountered, local
restrictions, and all other relevant matters concerning the work to be performed, hereby proposes to
perform everything required to be performed, and to provide all the labor, materials, necessary tools,
expendable equipment, all applicable taxes, fees and bonds, and provide all utility and transportation
services necessary to perform and complete in a workmanlike manner the work indicated hereinafter:
Contract Custodial Services of same in conjunction with and in accordance with the Contract
Specifications as prepared by the Village of Buffalo Grove, 50 Raupp Boulevard, Buffalo Grove,
Illinois.
2. A) BID - Custodial Services Public Service Center
660r J- iODtD ED A);NEn/ ®y Dollars ($ 090100 )/Month.
B)lBID - Custodial Services Village Hall
t tAJF_ 1•TODEE a lJrry ILI 00llu0 Dollars ($ q_9 D, ('�� )/Month.
C) BID - Custodial Services Youth/Center/Chamber of Commerce
J k)Q HV n1`7�G D yU/l 0 Dollars ($ ZOOX(� }/Month.
D)BID - Custodial Services Police Headquarters
OAJE 'T}l0UsPr1.jD FfCwr 1 t)AJDP_r� AJIAryy ta1015 4AVollars ($ 96 00 )/Month.
E) BID - Custodial Services Fire Administration Building 1 DOt2 WIUD 4 e L> tU;A.)LJI 00/1 o C) Dollars ($ J"F q 0, 00 ymonth.
F) BID - Custodial Services Metra Commuter Station and Warming Shelters
)W 0 "Al D 12r_ L) — f i(erL/ 00110 y Dollars ($ Z o O, 00 )/Month.
G)BID - Custodial Services Pace Bus Driver Facility ,,nn
'O N E � V N D;_F O S u 1 GU 1 Dollars ($ V lJ )/Month.
13
BID FORAM
January 1, 2011 — December Total Contract Cost FY 2011 $ 50, e)U, QQ
31, 2011
2" Year Option
the unit prices as shown above shall be
adjusted by 0 percent (+l-) $
January 1, 2012 —December Total Contract Cost FY 2012
31,2012
P Year Option
the unit prices as shown above shall be
adjusted by percent {+I-) $ ,Gj 300, QD
January 1, 2013 — December Total Contract Cost FY 2013
31,2013
5. REJECTION AND WITHDRAWAL OF BID:
In submitting this Bid, it is understood that the right is reserved by the Owner to reject any and all Bids
and to waive any informalities in the Bids. It is agreed that this bid may not be withdrawn for a period of
ninety(90) days from the opening thereof.
6. TIME OF COMPLETION:
If awarded the Bid, the undersigned agree(s) to perform same in a professional manner as specified in
the Contract Specification.
7. BID DOCUMENTS:
The term "Contract Specification" is hereby defined to mean those documents containing the Bid
Requirements and other Contract Documents listed in the Table of Contents. The Contract Specification
is hereby made a part of this Bid Form. Upon successful award of the Bid, the Contractor shall enter
into a contract with the Owner.
14
BID FORM
The undersigned acknowledges that the Village may adjust the stated bid by adjusting quantities per the stated
unit prices. The contractor shall be responsible for taking all measurements required to perform the work. It is
agreed that the Proposal is for the total work notwithstanding any error made in the contractor's measurements.
Firm Name:
Telephone: Z2 y ��
Official Address: r(0 r I�� � 5 7
By:
Y Signature
J
Date: G ,�
Where Contractor is a Corporation, Add:
Attest: *,4
Secret (Seal)
Date: / 1 10
15
VILLAGE OF BUFFALO GROVE PUBLIC CONTRACTS
The Village of Buffalo Grove is required to obtain certain information in the administration and awarding of
public contracts. The following Public Contract Statement information, shall be executed and notarized.
PUBLIC CONTRACT INFOWMATION
CERTIFICATION OF CONTRACTOR/BIDDER
In order to comply with 720 Illinois Compiled Statutes 5133E-1 et seq. the Village of Buffalo Grove requires
the following certification be acknowledged:
The below-signed bidder/contractor hereby certifies that it is not barred from
bidding or supplying any goods, services or construction let by the Village of
Buffalo Grove with or without bid, due to any violation of either Section 5/33 E-3
or 5/33 E-4 of Article 33E, Public Contracts, of the Chapter 720 of the Illinois
Compiled Statutes ; as amended. This act _relates to interference with public
contracting, bid rigging and rotating, kickbacks, and bidding.
CERTIFICATION RELATIVE TO 65 ILCS 5/11-42.1.1
In order to comply with 65 Illinois Compiled Statutes 5/11-42.1.1 the Village of Buffalo Grove requires the
following certification :
The undersigned does hereby swear and affirm that: (1) it is not delinquent in the
payment of any tax administered by the Illinois Department of Revenue or(2) in
contesting in accordance with the procedures established by the appropriate
revenue Act, its liability for the tax or the amount of the tax. The undersigned
further understands that making a false statement herein: (1) is a Class I
Misdemeanor and(2) voids the contract and allows the Village to recover
all amounts paid to it under the contract.
16
CONFLICT OF INTEREST
The Village of Buffalo Grave Municipal Code requires the fallowing verification relative to conflict of interest
and compliance with general ethics requirements of the Village:
The undersigned supplier hereby represents and warrants to the Village of
Buffalo Grove as a term and condition of acceptance of this (bid or purchase
order) that none of the following Village officials is either an officer or director
of supplier or owns five percent (5%) or more of supplier.
The Village President, the members of the Village Board of Trustees, the Village
Clerk, the Village Treasurer, the members of the Zoning Board of Appeals and
the Plan Commission, the Village Manager and his Assistant or Assistants, the
heads of the various departments within the Village.
If the foregoing representation and warranty is inaccurate, state the name of the Village official who either is an
officer or director of your bi
isi Hess entity or owns five percent (5%) or more thereof.
N—MM L, M6-7ff77- ' 1Y7)g1A1 TE11AA)e 6 oCa/leE�Sr 4916a
Print Name of Contractor/Bidder/Supplier
74 ,
ignature
C-) L f'Y14AM C--7tr--r--
Title
Subsc 'bed and Sworn to before me this day of �(`r 015e-X 20(1 �
(cu WD-1 I a
Nota Public
"OFFICIAL
JANINA WOLOCII
NOTMY PUBLIC,STATE OF ILLINOIS
MY COMMISSION EXP.12-08-2010
17
PART I - GENER-AL REQUIREMENTS
A. SUMMARY OF WORK
1.01. WORK COVERED BY CONTRACT DOCUMENTS
a. Work covers contract custodial services for the Village of Buffalo Grove at these locations.
1) Public Service Center, 51 Raupp Blvd., Buffalo Grove, IL. 60089
2) Village Hall, 50 Raupp Blvd., Buffalo Grove, IL. 60089
3) Youth Center/Chamber of Commerce, 48-1/2 Raupp Blvd., Buffalo Grove, IL. 60089
4) Police Department, 46 Raupp Blvd., Buffalo Grove, IL. 60089
5) Fire Administration, 1051 Highland Grove Dr., Buffalo Grove, IL. 60089
6) Pace Drivers Rest Room, 801 Commerce Ct., Buffalo Grove, IL. 60089
7) Metra Commuter Station and Warming Shelter, 825 Commerce Ct.,Buffalo Grove, IL. 60089
b. Carefully examine all the specifications, become fully informed of all existing conditions and
limitations, and all other relevant matters concerning each building, and work to be
performed, and include in the contract a sum to cover the cost of all such items.
1.02. WORK SEQUENCE AND TIMING
a. Contractor shall promptly begin work within ten (10) calendar days after receipt from the
Village of a fully executed agreement and notice to proceed.
b. Unless approved in writing, custodial assignments must be completed between 10:00 P.M. and
7:00 A.M. each day.
c. Adhere to daily signed receipt/signed return procedure at the Police Dispatch Office for each
building's keys.
d. Adhere to sign-in/sign-out and work report check sheet submittal requirements at each
building.
1.03. USE OF PREMISES
a. Do not unreasonably encumber site with materials or equipment.
b. Move stored products that interfere with operations of the Village or other Contractors.
c. Limit use of site for storage:
1. As directed by Village.
2. To allow for the work of other contractors.
3. To allow use by the public.
d. Facilities are not to be used for personal business.
18
PART I - GENERAL REQUIREMENTS (cont.)
A. SUMMARY OF WORK (CONTINUED)
1.04. SUMMARY OF WORK
a. Payment shall be made by the Village pursuant to the Illinois Prompt Payment Act.
b. The successful Bidder shall indemnify and hold harmless the Village, its agents and
employees fiom and against all claims, damages, losses and expenses including but not
limited to attorney's fees arising out of or resulting from the performance of the work as
outlined in the Contract Specification, Contract Documents and Contract.
B. MATERIAL AND EQUIPMENT
1.01. EQUIPMENT
a. Provide equipment and trained personnel to perform housekeeping tasks requiring
specialized equipment. Storage areas will be supplied in each building for equipment and
supplies. It will be the responsibility of the cleaning crew(s) to maintain these areas in a
neat and orderly condition.
1.02. MATERIALS
a. Store products in accordance with manufacturer's instructions, with seals and labels intact
and legible.
1.) Material Safety Data Sheets (MSDS) of all chemicals used and stored in the facility
shall be filed with the Village.
2.) Materials used shall have low VOC emissions whenever possible.
1.03. PERSONNEL
a. Personnel assigned to the maintenance of the facilities must be capable of reading,
writing and speaking the English language.
b. Personnel must be trained and certified in the cleanup of Bloodborne Pathogens.
C. Personnel will be required to have photo ID's on file with the Village of Buffalo Grove
and must wear identification while in the facilities.
d. Family members and friends of custodial crews will not be allowed access to village
facilities. Unless they have been cleared by a representative of the Village of Buffalo
Grove.
19
PART I - GENERAL REQUIREVMENTS (cont.)
C. ALTERNAMES
1.01 SUMMARY
a. Insert appropriate numbers and associated values in blank spaces provided on the Bid
Form.
END OF SECTION
20
PART It- SPECIFIC CONDITIONS
A. GENERAL INSTRUCTIONS
Objective:
To provide a safe and clean working environment for employees of the Village and residents conducting
business at Village facilities.
Scope of Work:
Contractor will supply all labor, material, equipment and supplies (except paper products, trash liners, and hand
soap to be supplied by the Village)to perform the daily, weekly, monthly, semi-annual and annual cleaning of
the facility. Work will be performed according to the schedule of assigned tasks developed by the Village for
each facility. These schedules were designed to provide the same level and quality of service we have achieved
with our in-house custodial program.
Schedule:
Work will be performed between 10:00 P.M. and 7:00 A.M. Service at the Village Hall, Youth Center/Chamber
of Commerce, Public Service Center and Fire Administration will be performed (5) days per week, Monday
through Friday. Police Headquarters will be performed (7) days per week (365) days per year. Holidays and
dates observed by the Village will be provided for Village Hall, Youth Center/Chamber of Commerce, Public
Service Center and Fire Administration. Stripping and waxing of tile floors and shampooing of carpets and
furniture will be scheduled so as not to disturb or hinder daily activities.
Supervision:
Contractor will provide on-site supervision at all times and quality control inspections weekly. The Contractor
will supply the Village with the name, office telephone number, cell phone number and email address and/or fax
number of a contact person.
Communication:
The Village will have authorized personnel monitor the contractual cleaning services. It is mandatory that our
personnel be able to communicate verbally, in writing and via e-mail with a working supervisor of the crew(s),
and reasonable complaints and concerns be addressed when brought to the supervisor's attention.
Contract Term:
The contract will be for one (1) year. The Village may choose to extend the contract by one year or up to two
years based on the performance of the Custodial Service. The Village may cancel services with the contractor at
any time upon giving thirty(30) days written notice of its intention.
21
S. TASK SPECIFICATIONS
VILLAGE HALL
Daily
1. Empty waste baskets
2. Remove trash to dumpsters
3. Empty recycle containers to green toters
4. Damp clean/sanitize counters and sinks
5. Damp clean table tops
6. Clean/sanitize drinking fountains
7. Clean/sanitize toilet bowls and seats
8. Damp clean/sanitize sinks and wash basins
9. Damp clean partitions
10. Polish chrome/stainless faucets and fixtures
11. Damp wipe walls around fixtures, as needed
12. Inspect and replenish towel, tissue, soap dispensers, as needed
13. Clean all mirrors
14. Dust mop all tile floors
15. Wet mop all tile floors
16. Vacuum all carpet common areas
17. Remove spots from carpet,as needed
18. Spot clean glass doors and partitions
19. Complete vacuum all carpets
-20. Vacuum, dust mop and wet mop stairways
Weekly:
1. Damp/clean/sanitize all phones
2. Spot clean all walls, as needed
3. Clean doors,jambs, hardware, kickplates
4. Spray polish all tile floors
5. High and low dust files and window ledges
6. Clean/sanitize all desks and countertops
7. Empty green recycle bins into white paper dumpster
8. Clean all carpet runners
9. Clean elevator interior carpet and doors
10. Sweep basement storage area
11. Dust window treatments including vertical blinds
12. Add water to fill traps in floor drains.
13. Empty and clean exterior smoker stations
22
B. TASK SPECIFICATIONS (CONTINUED)
VILLAGE HALL (cant.)
Monthly:
1. Scrub and wax all tile floors
2. Polish all furniture
3. Vacuum all chairs
4. Clean all trash and recycle containers
5. Spot clean windows
6. Damp clean seats and backs of chairs
7. Dust all wall coverin;s
Seini-Annual (March &October):
I. Strip and refinish all tile floors
2, Clean and polish baseboards
3. Wash and squeegee all windows in and out
4. Clean all window coverings
5. Machine shampoo all carpet areas
6. Clean all lighting fixtures
7. Clean/wash all walls
8. Shampoo all fabric furniture
9. Clean ceiling fixtures (including registers, grills, etc. but do not touch or disturb
fire sprinkler heads)
I0. Clean ceiling around registers, grills, etc. but do not touch or disturb
fire sprinkler heads
23
B. TASK SPECIFICATIONS (CONTINUED)
PUBLIC SERVICE CENTER
Dailv:
1. Empty waste baskets
2. Remove trash to dumpsters
3. Empty recycle containers to green toters
4. Damp clean/sanitize counters and sinks
5. Damp clean table tops
6. Clean/sanitize drinking fountains
7. Clean/sanitize toilet bowls and seats
R. Clean/sanitize sinks and wash basins
9. Damp clean partitions
10. Polish chrome/stainless faucets and fixtures
11. Damp wipe walls around fixtures, as needed
12. Inspect and replenish towel, tissue, soap dispensers, as needed
13. Clean all mirrors
14. Dust mop all tile floors
15. Wet mop all tile floors
16. Vacuum all carpet common areas
17. Remove spots from carpet, as needed
18. Spot clean glass doors and partitions
19. Complete vacuum all carpets
20. Vacuum, dust mop and wet mop stairways
21. Clean and sanitize shower stalls
Weekly:
1. Damp/clean/sanitize all phones
2. Spot clean all walls, as needed
3. Clean doors,jambs,hardware, kickplates
4. Spray polish all tile floors
5. High and low dust files and window ledges
6. Damp/clean/sanitize all desks and countertops
7. Empty green recycle bins into white paper dumpster
8. Clean all carpet runners
9. Clean elevator interior carpet and doors
10. Sweep basement storage area
It. Dust window treatments including vertical blinds
12. Add water to fill traps in floor drains.
13. Empty and clean exterior smoker stations
14. Clean all glass in main entry.
24
B. TASK SPECIFICATIONS (CONTINUED)
PUBLIC SERVICE CENTER (cont.)
Monthly:
1. Scrub and wax all tile floors
2. Polish all furniture
3. Vacuum all chairs
4. Clean all trash and recycle containers
5. Spot clean windows
6. Damp clean seats and backs of chairs
7. Dust all wall coverings
8. Steam/deep clean shower stalls
Semi-Annual March& October):
1. Strip and refinish all tile floors
2. Clean and polish baseboards
I Wash and squeegee all windows in and out
4. Clean all window coverings
5. Clean all lighting fixtures
6. Machine shampoo all carpet areas
7. Clean/wash all walls
8. Shampoo all fabric furniture
9. Clean ceiling fixtures (including registers, grills, etc. but do not touch or disturb
fire sprinkler heads)
10. Clean ceiling around registers, grills, etc.but do not touch or disturb
fire sprinkler heads
25
B. TASK SPECIFICATIONS (CONTINUED)
YOUTH CENTER/CHAMBER OF COMMERCE
Daily;
1. Empty waste baskets
2. Remove trash to dumpsters at Village Hall
3. Empty recycle containers to green toters at Village Hall
4. Damp clean sanitize counters and sinks
5. Damp clean table tops
6. Clean/sanitize drinking fountains
7. Clean/sanitize toilet bowls and seats
8. Damp clean/sanitize sinks and wash basins
9. Damp clean partitions
10. polish chzome/stainless faucets and fixtures
11. Damp wipe walls around fixtures, as needed
12. Inspect and replenish towel, tissue, soap dispensers, as needed
13. Clean all mirrors
14. Dust mop all tile floors
15. Wet mop all tile floors
16. Vacuum all carpet common areas
17. Remove spots from carpet, as needed
18. Spot clean glass doors and partitions
19. Complete vacuum all carpets
Weekly:
1. Damp/clean/sanitize all phones
2. Spot clean all walls, as needed
3. Clean doors,jambs, hardware, kickplates
4. Spray polish all tile floors
5. High and. low dust files and window ledges
6. Clean/sanitize all desks and countertops
7. Empty and clean exterior smoker stations
8. Clean all carpet runners
9. Sweep basement storage area
10. Dust window treatments including vertical blinds
11. Add water to fill traps in floor drains.
26
B. TASK SPECIFICATIONS (CONTINUED)
YOUTH CENTER/CHAMBER OF COMMERCE (coat.)
Monthlv:
l. Scrub and wax all tile floors
2. Polish all furniture
3. Vacuum all chairs
4. Clean all trash and recycle containers
5. Spot clean windows
6. Damp clean seats and backs of chairs
7. Dust all wall coverings
Semi-Annual March& October):
1. Strip and refinish all tile floors
2. Clean and polish baseboards
3. Wash and squeegee all windows in and out
4. Clean all window coverings
5. Clean all lighting fixtures
6. Machine shampoo all carpet areas
7. Clean/wash all walls
8. Shampoo all fabric furniture
9. Clean ceiling fixtures (including registers, grills, etc. but do not touch or disturb
fire sprinkler heads)
10. Clean ceiling around registers, grills, etc. but do not touch or disturb
fire sprinkler heads
27
B. TASK SPECIFICATIONS (CONTINUED)
POLICE DEPARTMENT HEADQUARTERS
Daily:
1. Empty waste paper baskets/trash tubs
2. Remove trash to dumpsters
I Empty recycle containers to green
4. Deposit newspapers in recycle containers
5. Damp clean/sanitize table tops in lunchroom
6. Damp clean/sanitize table tops in Roll Call/Library on first floor
7. Damp clean/sanitize counter and kitchen sink
S. Damp clean/sanitize drinking fountains
9. Clean/sanitize toilet bowls and seats
10. Damp clean/sanitize sinks and wash basins
11. Damp clean partitions
12. Polish chrome/stainless faucets and fixtures
13. Damp wipe walls around fixtures as needed
14. Inspect and replenish towel, tissue, soap dispensers as needed
15. Clean all mirrors
16. Dust mop all tile floors
17. Wet mop all tile floors
18. Vacuum all carpet areas
19. Remove spots from carpet as needed
20. Spot clean glass doors and partitions
21. Clean and sanitize shower stalls
22. Dust mop and wet mop stairways
NOTE: Processing area, holding cell and prisoner cells will be cleaned,
swept, mopped, and bedding cleaned and disinfected daily,
unless occupied. If area is occupied, check with Watch Commander
to see if cleaning should be done at a later time.
Weekly:
1. Damp clean/sanitize all phones
2. Spot clean all walls, as needed
3. Clean doors,jambs, hardware, and kickplates
4. Spray polish all tile floors
5. High and low dust file cabinets and window ledges
6. Polish all desks and counter tops
7. Empty and clean exterior smoker stations
8. Clean all glass doors and partitions
9. Vacuum or damp clean carpet runners
10. Clean elevator interior carpet and doors
11. Compound sweep evidence room, garage, sally port and mechanical rooms
12. Add water to fill traps in floor drains
29
B. TASK SPECIFICATIONS (CONTINUED)
POLICE DEPARTMENT HEADQUARTERS (cont.)
Monthly:
1. Scrub and wax all tile floors
2. Polish all furniture
3. Vacuum all chairs
4. Clean all trash and recycle containers
5. Spot clean windows
6. Damp clean seats and backs of chairs
7. Dust all wall coverings
8. Stearn/deep clean shower stalls
Semi-Annual{March& Octobers:
1. Strip and refinish all tile floors
2. Clean and polish baseboards
3. Wash and squeegee all windows in and out
4. Clean all window coverings
5. Clean all lighting fixtures
6. Machine shampoo all carpet areas
7. Clean/wash all walls
8. Shampoo all fabric furniture
9. Wash all skyli!hts, exterior and interior
10. Clean ceiling fixtures {including registers, grills, etc. (but do not touch or disturb
fire sprinkler heads)
11. Clean ceiling around registers, grills,etc.but do not touch or disturb
fire sprinkler heads
29
B. TASK SPECIFICATIONS (CONTINUED)
FIRE ADMINISTRATION
Dailv:
1. Empty waste baskets
2. Remove trash to dumpsters
3. Empty recycle containers to green toters
4. Damp clean/sanitize counters and sinks
5. Damp clean table tops
6. Clean/sanitize drinking fountains
7. Clean/sanitize toilet bowls and seats
8. Damp clean/sanitize sinks and wash basins
9. Damp clean partitions
10. Polish chrome/stainless faucets and fixtures
11. Damp wipe walls around fixtures, as needed
12. Inspect and replenish towel, tissue, soap dispensers, as needed
13. Clean all mirrors
14. Dust mop all tile Moors
15. Wet mop all tile floors
16. Remove spots from carpet, as needed
17. Spot clean glass doors and partitions
18. Complete vacuum all carpets
19. Lock all office doors upon completion of cleaning
Weekly:
1. Damp/clean/sanitize all phones
2. Spot clean all walls, as needed
3. Clean doors,jambs,hardware, kickplates
4. Spray polish all tile floors
5. High and low dust files and window ledges
6. Polish all desks and countertops
7. Empty and clean exterior smoker stations
8. Clean all carpet runners
9. Add water to fill traps in floor drains
30
B. TASK SPECIFICATIONS (CONTINUED)
FIRE ADEMINISTRATION (cont.)
Monthly:
1. Scrub and wax all tile floors
2. Polish all furniture
3. Vacuum all chairs
4. Clean all trash and recycle containers
5. Spot clean windows
6. Damp clean seats and backs of chairs
7. Dust all wall coverings
Semi-Annual(March & October):
l. Strip and refinish all tile floors
2. Clean and polish baseboards
3. Nash and squeegee all windows in and out
4. Clean all window coverings
5. Machine shampoo all carpet areas
6. Clean all lighting fixtures
7. Clean/wash all walls
8. Clean ceiling fixtures (including registers, grills, etc. (but do not touch or disturb
fire sprinkler heads)
9. Clean ceiling around registers, grills, etc. but do not touch or disturb
Ere sprinkler heads
31
B. TASK SPECIFICATIONS (CONTINUED)
METRA COMMUTER STATION AND WARMING SHELTER
Daily:
1. Empty trash receptacles
2. Remove trash to refuse container at Fire Administration (1051 Hiughiand Grove Dr.)
3. Damp clean/sanitize counters and sinks
4. Damp clean benches
5. Clean/sanitize drinking fountain
6. Clean/sanitize toilet bowls and seats
7. Clean/polish stainless faucets and fixtures
S. Damp wipe walls around fixtures as needed
9. Inspect and replenish tissue and soap dispensers as needed
10. Clean mirrors
11. Dust and wet mop tile floors
12. Spot clean glass doors, partitions and windows
Weekly:
1. Spot clean all walls as needed
2. Clean doors,jambs, hardware and kickplates
3. Polish tile floors
4. High and low dust window ledges
5. Add water to fill traps in floor drains
6. Empty and clean exterior smoker stations
Monthly:
1. Scrub and wax file floors
2. Polish benches
3. Clean trash containers
4. Clean glass doors,partitions and windows
Semi-Annual March& October):
l. Strip and refinish tile floors
2. Clean and polish baseboards
3. Wash and squeegee all glass inside and out
4. Clean all lighting fixtures
5. Clean/wash all walls
6. Clean ceiling fixtures (including registers, grills, etc. but do not touch or disturb
fire sprinkler heads)
7. Clean ceiling around registers, grills, etc. but do not touch or disturb
fire sprinkler heads
32
B. TASK SPECIFICATIONS (CONTINUED)
PACE BUS DRIVER FACILITY
Daily:
1. Empty wastebasket
2. Remove trash to Fire Administration refuse container
3. Damp clean/sanitize basin and sink
4. Clean/sanitize toilet bowl and seat
S, Damp clean partitions
6. Polish chrome/stainless faucets and fixtures
7. Damp wipe walls around fixtures as needed
S. Inspect and replenish towel, tissue and soap dispenser as needed
9. Clean mirror
10. Clean and wct mop concrete floor
Weekly:
1. Wash partitions
2. Clean storage room
3. Add water to fill traps in floor drains
Monthly:
1. Scrub concrete floors
2. Wash walls and door
Semi-Annual(March & October):-
1. Clean ceiling fixtures (including registers, grills, etc. but do not touch or disturb
fire sprinkler heads)
33
TOTAL AREA OF FACILITIES
Police Headquarters Operations 20,392
Administration 8,25?
Total 28,644 square feet
Fire Administration Total 7,600 square feet
Village Hall Upper Level 11,316
Lower Level 8,880
Total 18,956 square feet
Public Service Center Upper Level 5,012
Main Level 3,651
Lower Level 3,008
Total 11,671 square feet
Metra Commuter Station Train Station 1,1933 square feet
and Warming Shelters West Warming Shelter 400.5 square feet
East Warming Shelter 205.1 square feet
Total 1,7989 square feet
Pace Bus Driver Facility 100 square feet
Youth Center/Chamber of Commerce 1,700 square feet
NOTE: ALL SQUARE FOOTAGE MEASUREMENTS ARE ESTIMATES AND
DO NOT INDICATE EXACT IVIEASURENIENTS OF EACH FACILITY.
END OF SECTION
K:�BuildinglContrace..CustContlContract Custodial 5crvices (Ldoc
34
TO: Bidders
FROM: Mike Hunsinger
Building Maintenance Supervisor
DATE: September 28,2010
SUBJECT: Addendum 91
Bidders please note the following answers to questions that have been posed to the Village regarding bids for
Custodial Services.
1. How long do we have to submit questions.
Questions will be responded to up until 9/29/10 at 8:00 AM
2. What is the Value of the Current Contract and who is the provider.
Price not to exceed$72,985.68 and G.S.F.Illinois
3. Is the Performance Bond required with the bid,or letter from insurance provider/bank sufficient?
Section 1.13 Instructions to Bidders
3.Each bidder shall also submit the following information as a part of his/her bid:
(a)A letter from the bidder's surety indicating its commitment to provide the bonds required herein.
(b)A letter from the bidder's insurance representative acknowledging the requirements of these
Specifications and its commitment to provide the coverage if awarded a contract.
(c)The required coverage shall be provided by an insurance company having a policyholder's rating of
Class A and a minimum Class 10 financial rating in the latest edition of"Best Insurance Guide."
(d)A certified copy of the most recent financial statement of the Bidder.
4. Instructions to Bidders 1.13-3(d) asked for a certified copy of the most recent financial statement. If a
Companies financial reports such as Profit/Loss, Balance Sheet, Last Year Tax Return, etc, signed by
Companies Bookkeeper are sufficient?
Yes,that is fine.
New, acknowledge receipt of this addendum at the end of your bid package
Mike Hunsinger
7
G!'COMiv[ON%Buildin!Contiacf:CustConLO t MddendumLdoc
U.S. Income Tax Return for an S Corporation OMB No.1545-0130
Farm ► Do not file this form unless the corporation has filed or is
®®�
Department of the Treasury attaching Form 2553 to elect to be an S corporation.
Vernal Revenue service ~ See separate instructions.
For calendar year 2009 or tax year be inning 2009, ending
A S election effective date Use Name D Employer identification number
01/01/99 IRS CRYSTAL MGMT, & MAINT, SVCS. CORP. 36-3893101
13 Business Business activity code Number,street,and room or suite no.If a P.O.box,see inslrucfians. E Dale incorporated
number(see instrs) Other-
561720 wise, 1699 WALL STREET - SUITE 504 07/09/93
G Check if Sch M-3 print or City or town,state,and ZIP code F Total assets(see instructions)
attached El type. MT, PROSPECT IL 60173 $ 9, 238 .
G Is the corporation electing to be art S corporation beginning with this tax year? Yes IX I No If'Yes,'attach Form 2553 if not previously filed
* Check it: (1) H Final return (2) LJName change (3) Address change
(4) Amended return (5) ❑S election termination or revocation
I Enter the number of shareholders who were shareholders during any part of the tax year ............
Caution. Include only trade or business income and expenses on lines la through 21. See the instructions for more information.
1 a Gross receipts or sales 1 12 6, 0 4 5,I b Less returns and allowances ..I I c Bal I`- 1 c 1,12 6 045,
{ 2 Cost of goods sold (Schedule A, line 8) .............................................................. 2 8 8 7 659,
N
C 3 Gross profit.Subtract line 2 from line 1 c.............................................................. 3 238 386,
0 4 Net gain(loss)from Form 4797, Part lI, line 17(attach Form 4797)..................................... 4
PA
E 5 Other income(loss) (attach statement) ................................................
6 Total incomeVoss).Add lines 3 through 5 ................................ ................... ;�- 6 238, 386.
7 Compensation of officers ............................................................................ 7 is, 000.
D 8 Salaries and wages (less employment credits) ........................................................ 8 46, 100,
E 9 Repairs and maintenance ........................................................................... 9 6 0,
D 10 Bad debts U s........................... 10
G 11 Rents ...................................... 11 18,546,
T 12 Taxes and licenses ............... ...... ......... 12 8, 913.
0 13 Interest ............................ ;t l.?..-.-.........................,......... 13 676,
Sld Depreciation not claimed on Schedul or a here dV urn (attach Form 4562)...................... 14 1 3 68,
15 Depletion(Do not deduct oil and gas )tion. ' 15
E16 Advertising ........................... .. ..................................................... 16 102.
E 17 Pension, profit-sharing, etc, plans .
18 Employee benefit programs ........ ...................................................... 18
T19 Other deductions (attach statement)....."..STIVT............. ..................................... 19 44, 432.
s20 Total deductions.Add lines 7 through f9........................................................... s 20 135 197 .
21 Ordinary business income(loss).Subtract line 20 from line 6 ......................................... 21 103 11919,
T 22a Excess net passive income or LIFO recapture � =
A tax (see instructions) ................................ .................... 22aMA
x:
X b Tax from Schedule D (Form 11205)................ ......... 22 b .-° �.
A c Add lines 22a and 22b(see instructions foradditional taxes) ....................................................... 22c
.._
N 23a 2009 estimated tax payments and 2008 overpayment credited to 2009 ....... 23a
D
b Tax deposited with Form 7004............................................ 23h 0,......................
�xx�auw
P c Credit for federal tax aid on fuels attach Form 41.36 ............
A p ( ) 23 c
y d Add lines 23a through 23c......................................................................... . 23d — 0.
E24 Estimated tax penalty(see instructions). Check if Form 2220 is attached ........................ ❑ 24
N 25 Amount owed.If line 23d is smaller than the total of lines 22c and 24,enter amount owed ................................ 25 0,
T 26 Overpayment.If line 23d is larger than the total of lines 22c and 24, enter amount overpaid 26
S 27 Enter amount frarin line 26 Credited to 2010 estimated tax ► IRefunded 27
Under penalties or perjury.I declare that I have examined this return.including accompanying schedules and statements,and to the best of my knowledge and
Sign
belief,it is Imp,correct.and complete.Declaration of preparer(other than taxpayer)is based on all information of which preparer has any knowledge.
Here K �/ r,�� 1 ''� May the IRS discuss this return
Q✓ `�/CtK P RE S`I[)E with the preparer7 shown below
(see instructions .
Signature of officer Date rlle R17Yes No
Preparers Dale— LPreparer's SSN or PTIN
Signature �jp 0 7/0 6/10 employedel.- P O 018 6 3 7 5
Paid
Preparer's Firm's name SAXES Tie Financial Services Corp. EIN 36-3856165
Use Only self-employed), I! 7003 1/2 W Higgina Ave
address,and _
ZIP code Chicago IL 60656 €'hone no. (773) 631-2700
BAA For Privacy Act and Paperwork Reduction Act Notice,see the separate instructions. SPSAOT12 12116/09 Form 1120S (2009)
Form112US (2009) CRYSTAL MGMT. & MAZNT. SVCS, CORP. 36-3893101 Paget
:Schedule-.A." I Cost of Goods Sold see instructions
1 Inventory at beginning of year........................................................................... 1
2 Purchases............................................................................................. 2
3 Cost of labor 3 8 3 9 5 9 6'-
4 Additional section 263A costs (attach statement) ......................................................... 4
5 Other costs (attach statement) ....}.,STMT...................................................I—...... 5 48, 063.
6 Total.Add lines 1 through 5............................................................................. 6 887, 659,
7 Inventory at end of year ..................................... ......... 7
8 Cast of goods sold.Subtract line 7 from line 6. Enter here and on page 1, line 2............................ 8 887, 659.
9a Check all methods used for valuing closing inventory:
(i) N Cost as described in Regulations section 1.471-3
(ii) Lower of cost or market as described in Regulations section 1.471-4
(0) Other (Specify method used and attach explanation.) I. __________________
.._
b Check if there was a writedown of subnormal goods as described in Regulations section 1.471-2(c) ................................——————__—.
c Check if the LIFO inventory method was adopted this tax year for any goods (if checked, attach Form 970) 0-
d If the LIFO inventory method was used for this tax year, enter percentage (or amounts)of closing
inventory computed under LIFO ...................................... ....I 9 dl
e If property is produced or acquired for resale, do the rules of section 263A apply to the corporation? ................. ❑ Yes IX I No
f Was there any change in determining quantities, cost, or valuations between opening
and closing inventory? If'Yes,'attach explanation ............................................................... F1 Yes No
S`efi Ij6--,:B.=-= Other Information see instructions Yes No
1 Check accounting method: a X Cash b Accrual c Other(specify) 7r s,
❑ ( p ----------- -, r x
2 See the instructions and enter the: 7j
a 8usinessactiWy "MANAGEMENT MAINTENANCE b Paduct or service... COMMERCIAL SERVICES -- a
3 At the end of the tax year,did the corporation own, directly or indirectly, 50% or more of the voting stock of a
domestic corporation? (For rules of attribution, see section 267(c)-) If'Yes,' attach a statement showing:
(a)name and employer identification number (EIN), (b)percentage owned, and(c)if 100%owned,
was a QSub election made? • • ..........................:>...---................................ X
4 Has this corporation filed, or is it required to file,a return under section 6111 to provide information on any
reportable transaction? ............................................ X
5 Check this box if the corporation issued publicly offered debt instruments with original issue discount ................ -4 =
If checked, the corporation may have to file Form 8281, Information Return for Publicly Offered Original Issue "U�K t
rr .
Discount Instruments.
. ,
6 if the corporation:(a)was a C corporation before it elected to be an 5 corporation or the corporation acquired ��-� :�� `��:n•
an asset with a basis determined b reference to its basis or the basis of an other property) in the hands of a -r''r,ram' a
P_ ( ) 9 ( ( )( )) �
C corporation and b has net unrealized built-in Lin defined in section 1374 d 1 Pn excess of the net
recognized built-in gain from prior years, enter the net unrealized built-in gain reduced by net recognized •.c..,
.n
built-in gain from prior years ........................................ $
7 Enter the accumulated earnings and profits of the corporation at the end of the tax year .........
8 Are the corporation's total receipts (see instructions)for the tax year and its total assets at the end of the tax year less
than$250,000? If'Yes,' the corporation is not required to complete Schedules L and M-1 ................................. X
Scled_Tef1CS„° Shareholders' Pro Rafa Share Items Total amount
1 Ordinary business income(loss) (page 1, line 21) ..................................................... 1 1-03 1139,
2 Net rental real estate income (loss) (attach Farm 8825)................................................ 2
3 a Other gross rental income loss
b Expenses from other rental activities attach statement 3 b a'u=`
N c Other net rental income (loss). Subtract line 3b from line 3a ........................................... 3 c
C 4 Interest income ............................................................. ...................... 4
t] 5 Dividends: a Ordinary dividends.............. 5a
E b Qualified dividends ....................
(L 6 Royalties .......................................................................................... 6
0 7 Net short-term capital gain(loss) (attach Schedule D(Form 1120S)).................................... 7
S 8a Net long-term capital gain (loss) (attach Schedule D(Form 1120S)) .......
b Collectibles (28/°) gain (loss) ..........
c lJnreca tuned section 1250 gain attach statement =----�•
9 Net section 1231 gain (loss) (attach Form 4797) ............
11D Other income (loss) (see instructions) � 1 n .j
- - .Type
Form 1120S(2009N_
SPSA0112 12116109
Form 112t15 (2009) CRYSTAL MGMT, & MAINT, SVCS, CORP. 3 6-38 93101 Page 3
Shareholders'Pro Rata Share Items (continued) Total amount
Oeduc- 11 Section 179 deduction (attach Form 4562)................................................... 11
tions 12a Contributions..............................Cash..coslt~ribut.ion.. 5.0
b Investment interest expense................................................................ 12b
c Section 59(e)(2) expenditures (1) Type " (2) Amount - 12c (2)
-------------------
d Other deductions(see instructions),..Type"- 12d
Credits 13 a Low-income housing credit (section 420)(5)) ................................................. 13a
b Low-income housing credit(other) ....... 13b
c Qualified rehabilitation expenditures(rental real estate)(attach Form 3468)................................... 13 c
d Other rental real estate credits (see instrs) Type ' 13d
e Other rental credits (see instrs) Type' 13e
f Alcohol and cellulosic biofuel fuels credit (attach Form 6478).................................. 13f
g Other credits see instructions . .Type' 13g
Foreign 14a Name of country or U.S, possession ....... a --
-- ---__-------------�--
Trans-
actions b Gross income from all sources ...............................................1............. 14 b
c Gross income sourced at shareholder level .................................................. 14c
Forei n gross income sourced at corporate level ^4
g g p
d Passive category .................. ....................................................... ...14d
e General category ...............................
f Other (attach statement) ................................... ............ 14f
Deductions allocated and apportioned at shareholder level
gInterest expense ............................... ........ 14 ,
hOther................... ............................................................ 14 h
Deductions allocated and apportioned at corporate level to foreign source income_ ' '
i Passive category ........................................... .. 141
.............................
j General category .................................................. ....... 14j
.................
k Other (attach statement) ...........................
Other information 3`
[ Total foreign taxes (check one): ► ❑ Paid ❑ Accrued ............................. 141
m Reduction in taxes available for credit
(attach statement)......................................................................... 14 m
in Other foreign tax information (attach statement
Alterna- 15a Post-1986 depreciation adjustment .... ..................................................... 15a -34 6
tive b Adjusted gain or loss ......... 15]Mini
Mini-
mum c depletion (other than oil and gas)........................................................... 15c
Tax d M gas,and geothermal properties-gross income ...........................
(AMI) s th 15 d
Items a Oil, gas, and geothermal properties--deductions ............................................ 15e
f Other AMT items (attach statement ........................................................ 15f
Items 16a Tax-exempt interest income ................................................................ 16a
Affec- b Other tax-exempt ..............
ting tx t i 16b
Share- c Nondeduclible expenses ...:............................. .... 16c 4,724,
holder d Property distributions ....................... ..... 16 d 96 088.
Basis
e Repayment of loans from shareholders...................................................... 16e
Other 17a Investment income .................................................... ................... 17a
Inform- bInvestment expenses .............
ation 17b
c Dividend distributions paid from accumulated earnings and profits ............................. 17c 0.
d Other items and amounts
(attach statement)
Recon- 18 Incorneiloss reconciliation. Combine the amounts on lines 1 through 10 in the far right col-
ciliation umn. From the result,subtract the sum of the amounts on lines 11 through 12d and lines 141 ....1 18 102, 9M
BAA Form 1120S (2009)
SPSA0134 12,116109
Form11205(2009) CRYSTAL MGMT, & MA1NT, SVCS, CORP, 36--3893101 Page
cheiiuPe`kn5 W balance Sheets per Books Beginning of tax year End or tax year
Assets (a) (b) (c) (d)
1 Cash .... =�
2a Trade notes and accounts receivable ... ;
b Less allowance for bad debts ...............
3 Inventories
4 U.S. government obligations ........... w 7
5 Tax-exempt securities (see instructions)
6 Other current assets(attach stmt)....Ln...6..S 2 2 6 D 6 a 01
AK
7 Loans to shareholders ................ . f 4h t
8 Mortgage and real estate loans..... ...
9 Other investments(attach statement)..... '
g 235 830, xFF
10a Buildings and other depreciable assets....... 235 B3Q F _-g ti u
b Less accumulated depreciation .............. 231,040, 4, 790, 232, 408, 3, 422.
11 a Depletable assets .................. ....... c= h
b Less accumulated depletion.......... .......
12 Land (net of any amortization) .....
13 a Intangible assets(amortizable only) .. ....... x r
b Less accumulated amortization ............. .
14 Other assets (attach stint) ....Ln..1.4..S t u Y _} 11, BOO, 11800,
15 Tota!assets ........................... x 27 3,519 9,238,
Liabilities and Shareholders'EquityON-�
16 Accounts payable � � �
17 Mortgages,notes,bonds payable in less than 1 year V. g � .
18 Other current liabilities(attach stmf)..Ln,.-1 fl.S t ���������' �� B, 7$7, ����� � x� 6 047
.
dim
19 Loans from shareholderss.= y _
20 Mortgages,notes,bonds payable in 1 year or more 263,718 ,
21 Other liabilities(attach statement)........ .....
22 Capital stock ° , 0 0 0, _ 7 , 0 0 0
23 Additional paid-in capital ............... ,' 3 '
24 Retained earnings...................... r s "S YV�ff `: 14 , �' '���. 2, 191.
25 Adjustments to shareholders'equity(att stmt) ..... K � '
26 Less cost of treasury stock..... 'rot....... � r {
27 Total liabilities and shareholders' equity .. , 1 ,
Sckedu� aM Reconciliation of income(Loss)per Books With Income(Loss) per Return
Note- Schedule M-3 required instead of Schedule M-1 if total assets are$10 million or more —see instructions
1 Net income (loss) per books .............. 98 265, 5 Income recorded on books this year not included
2 Income included on Schedule K,lines 1,2,3c,4,5a,6,7, on Schedule K,lines I through 10(ltemsze):
8a,9,and 10,not recorded on books this year(itemize): a Tax-exempt interest. $
3 Expenses recorded on books this year not 6 Deductions included on Schedule K,lines 1 through
included on Schedule K, lines 1 through 12, 12,and 141, not charged against book income this
and 141 (itemize): year(itemize):
a Depreciation ....... $ a Depreciation.... $
b Travel and entertainment. $ 74 ,
------- ----------------------
" STMT 4, 650. 4, 724 7 Add lines 5 and 6 ........... ..........
4 Add lines 1 through 3............... ........ 102, 98918 Income(loss)(Schedule K,In 18).Ln 4 less In 7 ... 102, 989.
Schdtle`IYI 2� Analysis of Accumulated Adjustments Account, Other Adjustments Account, and
Shareholders' Undistributed Taxable Income Previously Taxed (see instructions)
(a)Accumulated (b)Other (tc)Shareholders'undis-
adjustments account adjustments account nbuted taxable income
previously taxed
1 Balance at beginning of tax year ................. ................. 2 0,2 7 B , 0. 0,
2 Ordinary income From page 1, line 21 .............. ............... 103, 1$9, '
Y
._..r _.,
3 Other additions .............................. ................... :. *a
4 Loss from page 1, line 21 ....................... .... .
x „s
5 Other reductions ............*..S NT........ .. .................. 4 92 4 ,
6 Combine lines 1 through 5 ............................... ......... 118, 543. 0.
7 Distributions other than dividend distributions ...... . .. . ....... .. 96, 080 , 0, 0.
8 Balance at end of tax year.Subtract line 7 from line 6 .............. 22, 433 ,1 0. 0.
SPBA0134 12I16109 Form 1120S (2009)
OMB No.1545-o17e
Form 4 62 Depreciation and Amortization
(including Information on Listed Property) 2009
Departmenl of the Treasury Atladh ent fi7
Inleroal Revenue service (99) See separate instructions. Attach to your tax return. sequence No.
ame(s)shown on return Identifying number
CRYSTAL MGMT, & MAINT, SVCS, CORP, 36=3893101
Business or activity to which this Form rerales
Fo.rm 1120S Line 21
=- afrl>? '? Election To Expense Certain Property Under Section 179
Note: If you have any listed prope , complete Part V before you cam fete Part 1.
1 Maximum amount.See the instructions for a higher limit for certain businesses ............................. 1 $250,000.
2 Total cost of section 179 property placed in service (see instructions)........... ............................ 2
3 -threshold cost of section 179 property before reduction in limitation (see instructions) 3 $800 000,
4 Reduction in limitation. Subtract line 3 from line 2. If zero or less, enter-0. ................................. 4
5 Dollar limitation for tax year.Subtract line 4 from line 1. If zero or less, enter -0-. If married filing
separately,see instructions .................. ........................................................... 5
6 a)Description at property (b)Cast(business use only) (C)Elected cost
7 Listed property. Enter the amount from line 29 ...................................... 7
8 Total elected cost of section 179 property. Add amounts in column (c), lines 6 and 7......................... 8
9 Tentative deduction. Enter the smaller of line 5 or line 8................................................... 9
10 Carryover of disallowed deduction from line 13 of your 2008 Form 4562..................................... 10
11 Business income limitation.Enter the smaller of business income (not less than zero) or line 5 (see instrs) .... 11
12 Section 179 expense deduction.Add lines 9 and 10, but do not enter more than line 11 ...................... 12
13 Carryover of disallowed deduction to 2010. Add lines 9 and 10, less line 12 ......... 1"713 = `
Note: Do not use Part 11 or Part Ill below for listed property. Instead, use Part V.
Special Depreciation Allowance and Other Depreciation Do not include listed property.)(See instructions.)
14 Special depreciation allowance for qualified property (other than listed property) placed in service during the
tax year(see instructions) ................... ........... .. ..... 14
15 Property subject to section 168(f)(1) election ........................................................ ..... 15
16 Other depreciation (including ACRS) ..................................................................... 16
(P MACRS Depreciation (Do not include listed property (see instructions)
Section A
17 MACRS deductions for assets placed in service in tax years beginning before 2009 .......................... 17 1, 368.
18 If you are electing to group any assets placed in service during the tax year into one or more general ' n ,
asset accounts, check here.....................
Section B—Assets Placed in Service During 2009 Tax Year Using the General Depreciation System
(a) (h)Month and (C)Basis for deprecialion (d) (a) {f) (g)Depreciation
Classificalion of property year placed (businessfinveslmenl use Recovery period Convention Method deduction
in service only—see instructions)
19 a 3-Year property .... n.
;f
b 5-year property
c 7-year propertyf x
d 10-year property . SKr
e 15-year property .
f 20-year property
25 ear property . 25 xs S/L
hResidential rental 27 , 5 yrs MIA S/L
property............ .. .. 27 ,5 yrs MM S/L
i Nonresidential real 39 yrg MM S/L
property................. MM S/L
Section C —Assets Placed in Service During 2009 Tax Year Using the Alternative De reciation S stem
20a Class life ................ ...
S/L
b 12 year ................. : ._;.;.,,:..: 12 yrs 3/14
c40- ear ................. 40 Yrs MM S/L
Summary (See instructions.)
21 Listed property. Enter amount from line 28 ................................... .. .................. .. .... 21 0
22 Total.Add amounts from line 12,lines 14 through 17,lines 19 and 20 in column(g),and fine 21.Enter Here and on
the appropriate lines of your return.Partnerships and S corporations—see instructions .......................... .. .......�22 1 3 6 1, 368 .
23 For assets shown above and placed in service during the current year, enter
the portion of the basis attributable to section 263A costs .. .. .................... 23
BAA For Paperwork Reduction Act Notice,see separate instructions. FDIZD812 07107ro9 Form 4562 (2009)
Form 4562(2009) CRYSTAL MGMT. & MA1NT. SVCS, CORP. 36 38 931.01. Page 2
Listed Property (Include automobiles, certain other vehicles, cellular telephones, certain computers, and property used for
entertainment, recreation, or amusement.)
Note:For arty vehicle for which you are using the standard mileage rate or deducting lease expense, complete only 24a,24b,
columns (a) through (c)of Section A, all of Section R, and Section C if applicable.
Section A— Depreciation and Other Information(Caution-See the instructions for limits for passenger automobiles.)
24a Do you have evidence to support the business/investment use claimed? .......... IX I Yes No j 24b If'Yes,'is the evidence written?...... X Yes No
(a) (b) (c) (d) (e) (0 (g) (h) (i)
Type p p dy f p Busmessl p Recovery Melhodl Depreciation T e of roe list Date laced Cost or Basis for depreciation Elected
investment period Convenlion deduction
vehicles first in service use other basis (businesslsnvestmenL section 179
use only) cost
percentage
25 Special depreciation allowance for qualified listed property placed in service during the tax year and
used more than 50% in a qualified business use see instructions ..................................
26 Property used more than 50% in a qualified business use:
'96 DOME CARAVAN 01/02/99 100, 00 9, 000, 9, 000. 5.00 200DB-HY 01
' 96 GMC 03/13/01 100.00 7 700, 6, 200. 5,00 200 TJB3 N-4 0.
102 CHEVY VAN G1500 07/12/02 100,00 18, 745 , 13, 121, 5.00 200 DS-HY 0,
27 Property used 50% or less in a qualified business use:
28 Add amounts in column (h), lines 25 through 27. Enter here and on line 21, page 1 ................... 28 0,
29 Add amounts in column (i), line 26. Enter here and on line 7, page 1 ................................................ 29
Section 6 —Information on Use of Vehicles
Complete this section for vehicles used by a sole proprietor, partner, or other'more than 5% owner,' or related person.If you provided vehicles
to your employees, first answer the questions in Section C to see if you meet an exception to completing this section for those vehicles.
(a) (b) (c) (d) (e) (�
30 Total businesslinvestment miles driven Vehicle 1 Vehicle 2 Vehicle 3 Vehicle 4 Vehicle 5 Vehicle 6
during the year (do not include
commuting miles) .........................
31 Total commuting miles driven during the year.........
32 Total other personal (noncommuting)
miles driven..................... ...
33 Total miles driven during the year. Add
lines 30 through 32 .......
Yes No Yes No Yes No Yes No Yes No Yes No
34 Was the vehicle available for personal use
during off-duty hours? ......................
35 Was the vehicle used primarily by a more
than 5% owner or related person? ..,.....
36 Is another vehicle available for
personal use? .............................
Section C —Questions for Employers Who Provide Vehicles for U'se by Their Employees
Answer these questions to determine if you meet an exception to completing Section B for vehicles used by employees who are not more than
5% owners or related persons (see instructions).
37 Do you maintain a written policy statement that prohibits all personal use of vehicles, including commuting, Yes No
byyour employees? ........................................................................ .........................
38 Do you maintain a written policy statement that prohibits personal use of vehicles, except commuting, by your
employees? See the instructions for vehicles used by corporate officers, directors, or 1% or more owners .................
39 Do you treat all use of vehicles by employees as personal use? .........................................................
40 Do you provide more than five vehicles to your employees, obtain information from your employees about the use of the
vehicles, and retain the information received? .................................................................
41 Do you meet the requirements concerning qualified automobile demonstration use? (See instructions.).....................
Note= If your answer to 37, 38,39, 40, or 41 is 'Yes,'do not complete Section 8 for the covered vehicles. Rye
Part'iVt Amortization
(a) (b) (c) (d) (e) M
Description of costs Date amortization Amorlizahie Code Amortization Amortization
begins amount section period or for Ibis year
percentage
42 Amortization of costs that begins during your 2009 tax year(see instructions):
43 Amortization of costs that began before your 2009 tax year. .................................... 43
44 Total.Add amounts in column (0, See the instructions for where to report ...................... ............ 44
FDtzo812 07107109 Form 4562(2009)
L71109
X Final K-1 Amended K-1 olvfsNo. 1545-0130
Schedule K-1 2009 ;pert Ill:_ Shareholder's Share of Current Year Income,
(Form 1120S) For calendar year 2009.or lax Deductions, Credits, and Other Items
epariment of Hie Treasury year beginning ,2009 1 Ordinary business income (loss) 13 3Credlls
eternal Revenue Service
ending 59, 919. 1
Shareholder's Share of Income, Deductions, 2 lNet rentalreal estate income(loss) 1I
Credits, etc. - See page 2 of form and separate instructions. 3 Other net rental income (loss) I
Information About the Corporation i - ^--------____
4 Interest income
A Corporation's employer identification number -
3 6-38 9 3101 5 a Ordinary dividends
13 Corporation's name, address, city,state, and ZIP code
CRYSTAL MGMT, & MAINT. SVCS. CORP. 5 blQualified dividends 14 Foreign transactions
1699 WALL STREET — SUITE 504
MT. PROSPECT, IL 60173 6 Royalties
------ ---------
7 Net short-term capital gain (lass)
C IRS Center where corporation filed return
Cincinnati, OR 45999-0013 8a Net long-term capital gain (loss)
=Part=lf='x Information About the Shareholder - --------------
Sh Collectibles (28%) gain (loss)
D Shareholder's identifying number — ————
340--80-1.042. 8c Unrecaptured section 1250 gain
E Shareholder's name, address, city, state, and ZIP code
— -------------
KRYSTYNA KUNSTMANN 9 Net section 1231 gain (loss)
2269 CREENVIEW
NORTHBROOK, IL 60062 10 her income (loss) 15 Alternative minimum tax(AMT)items
1
- -
------------- A----------- -201�
F Shareholder's percentage of stock — ——————————————— -——— —____—_.
ownership for tax year .................... 59 .06700
---------------------------------
------------------
I---- ---------
11 Section 179 deduction 15 Items affecting shareholder basis
C 2,743.
F 12 (Other deductions —
O
R A 1------------ 116, --------------
I
R ---------------- ------ ------
S
U ------------------ ---------------
S
E
— ———————-----————— c
0 17 Other information
N
L — —————————————— ————————————————
y �T
i
*See attached statement for additional information.
6AA For Paperwork Reduction Act Notice,see Instructions for Form 11205. Schedule K-1 (Form 1120S)2009
SPSAG412 12/15109
Schedule K-1 (Form 1120S)2009 CRYSTAL MGMT. & MAINT, SVCS, CORP. 36-3893101 Paget
This list identifies the codes used on Schedule K-1 for all shareholders and provides summarized reporting information for shareholders
who file Form 1040.For detailed reporting and filing information,see the separate Shareholders Instructions for Schedule K-1 and the
instructions for your income tax return.
1 Ordinary business income Qoss}Determine whether the income(loss)is passive Code Report on
or nonpassive and enter on your return as follows: M Credit for increasing research activities See the Shareholders Instructions
Report on N Credit for employer social security and
Passive loss See the Shareholder's Instructions
Medicare[axes Form B&16,line 5
Passive intone Schedule E,line 28,colunn(g) O Backup withholding Form 1040.line 61
Nonpassive loss Schedule E,line 28,column(h) P Other credits See the Shareholder's Instructions
Nonpassive income Schedule E,line 28,column 0)
2 Net rental real estate income(loss) See the Shareholders Instructions
14 Foreigh transactions
3 Other net rental income(loss)
A Name of country or U.S.possession
Net income Schedule E,line 28,column(g) B Gross income from all sources Form 1116,Part I
Net ross See the Shareholder's Instructions C Gross income sourced at
shareholder level _
4 Interest income Form 1040,line 8a
Foreign gross income sourced at corporate level
5 a Ordinary dividends Form 100,line 9a d Passive category
513 Qualified dividends Form I=,line 9b
#= General category Form 1116,Part;
6 Royalties Schedule F,line 4 F Other _
7 Net short-term capital gain(loss) Schedule O,line 5,column(p Deductions allocated and apportioned at shareholder level
$a Net long-term capital gain{toss) Schedule D,line 12.column(1)
G Interest expense Form 1116,Part i
8 b collectibles(28%)gain(lass) 28%Rate Gain Worksheet,line 4
(Schedule D instructions) H Other Form 1116,Part I
$e tlnrecaptured section 1750 gain See the Shareholder's Instructions Deductions allocated and apportioned at corporate level toforeign source income
9 Net section 1231 gain(loss) see the Shareholder's lnstructious I passive category
10 Other income(loss)
J General category Form 1116,Part f
Code K Other _
A Other portfolio income(loss) See the shareholder's Instructions Other information
B Involuntary conversions See the Shareholder's Instructions L Total foreign taxes paid Form I I I6,Part II
C Section 1256 contracts and shaddres Form 6781,line 1 M Total foreign taxes accrued Form I I16,Part II
d Mining expimalion costs recapinre See Pub 535
N Reduction in faxes available for credit Form 1116,line 12
E Other income(loss) See the Shareholder's Instructions
0 Foreign trading gross receipts Form eB73
11 Section 179 deduction see the Shareholder's Instructions
P Extraterritorial income exclusion -Form 8873
12 Other deductions
A Cash contributions(50/) Q Other foreign transactions See the Shareholder's Instructions
15 Alternative minimum lax(AMT)ftems
B Cash contributions(30%) A Post.19B6 depreciation adjustment
C Noncash contributions(50%) B Adjusted gain or loss _
1) Noncash contributions(30%) see the Shareholder's C Depletion(other than oil&gas) See the shareholder's '-
P Capital gain property to a 50% Instructions B Instructions and the
organization(30%) oil,gas,&geothermal-gross income Instructions for Form 6251
F Capital gain property(20%) F Oil,gas,&geothermal--deductions
G Contributions(100%) F Other AMT items
1 6 H Investment interest expense Form 4952,line 1 Items affecting shareholder basis
1 Deductions-royalty income Schedule F.fine 18 A Tax-exempt interest income Form 1040,Iiue 8b
J Section 59(e)(2)expenditures See the Shareholder's Instructions B Other tax-exempt income
expenses See the Shareholder's
K Deductions-portfolio(2%floor) Schedule A,line 23 C Nondeductible Instructions
L Deductions-portfolio(other) Schedule A,line 26 11 Property distributions
M Preprodnctive period expenses See the Shareholder's Instructions F Repayment of loans from shareholders
17 Other information
N Commercial revitalization deduction tram A Investment income Form 4952,line 4a
rental real estate activities see Form 8582 instructions
0 Reforestation expense deduction see the Shareholder's Instructions B Investment expenses Form 4952,line 5
P Domestic production activities information See Form B903 instructions C Qualified rehabilitalson expenditures
(other than rental real estate) See[he Shareholders Instructions
Q Qualified production activities income Form 8903,tine 7 d Basis of energy property See the Shareholder's Instructions
R Employer's Form W-2 wages Form 8903,Sine 15 E Recaplure of low-income housing credit
S Other deductions See[he shareholder's Instructions (section 420)(5)) Form 8611,line 8
13 Credits F Recapture of low-income housing credit
(other) Form 8611,line 8
A Low-income housing credit(section 426)(5))
from pre-2008 buildings See the Shareholders Instructions G Recapture of investment credit See Form 4255
* Low-income housing credit(other)from H Recapture of other credits see the Shareholder's Instruclious
pre-2006 buildings See the Shareholders Instructions I Look-back interest--completed long-lerm contracts See Form 8E97
C Low-income housing credit(section 426)(5)) J Look-back interest-income forecast method See Form 8866
Irom post-20f17 buildings Form 85B6,line 11
K Dispositions of property with section 179 deductions
D Low-income mousing credit(other)from
poll-2007 buildings Form 8586,line 11 L Recapture of section 179 deduction
E Qualified rehabilitation expenditures(rental M Section 453(1)(3)information
real estate) N Section 453A c information
See the Shareholder's {}
F Other rental real estate credits Inslruclions O Section 1260(b)information
G Other rental credits - P Interest allocable to production expenditures See the
H undislribri{ed capital gains credit Form 1 W,line 70,box a Shareholder's
Q CCF nonqualified withdrawals Instructions
I Alcohol and cellulosic hiofnel fuels credit Form 5478,line 7
R Depletion infnrmation-oil and gas
J Wark opportvnily credit Form 5884,line 3
Amortization of refereslation costs
K Disabled access credit See[he Shareholder's Instructions
L FrnpowerrnenL zone and renewal T Section 108(i)information
community empluyment credit Form B844,line 3 U Other information _
SPSAD412 12/15109 Schedule K-1 (Form 1120S)2009
671109
Final K-1 Amended K-1 OMB Nu. 1545-0130
Schedule K-1 2009 P:art'.111.-„ Shareholder's Share of Current Year Income,
(Form 1120S) For calendar year 2009,or tax Deductions Credits, and Other Items
lepartment of the Treasury year beginning ,2009 1 Ordinary business income(loss) 13 (Credits
,nternal Revenue Service
ending 43r 270, _1--------------
Shareholder's share of Income, Deductions, 2 iNet rental real estate incame(lass)
Credits, etc. ► See page 2 of form and separate instructions. 3 ma (Other net rental income (loss)Information About the Corporation
- --------------
-
4 Interest income
A Corporatian's employer identification numher
3 6-38 9 3101 5 aiOrdinary dividends
B Corporation's name, address, city,state, and ZIP code
CRYSTAL MGMT. & MAINT, SVCS. CORP- SbiQualified dividends 14 1Foreign transactions
1699 WALL STREET — SUITE 504 1
MT. PROSPECT, IL 60173 6 Royalties
7 Net short-term capital gain (loss) _
C IRS Center where corporation filed return _ ___ __
Cincinnati, OH 45999-0013 Ba Net long term capital gain (loss)
_Prt I[ Information About the Shareholder - --------
-" - 8h Collectihles (28%) gain (loss)
D Shareholder's identifying numher
361-02=0354 8c lfnrecaptured section 1250 gain --
E Shareholder's name, address,city, state, and ZIP code
— --------------
STANISLAWA TALAR 9 Net section 1231 gain(loss)
4344 N. NEWCASTLE
HARWOOD HEIGHTS, IL 60706 10 Other income (loss) 15 Aitemative minimum tax(AMT)items
A
F Shareholder's ercentageofstock ---------------- ----------------
ownership for tax year .........-.......... 41. 93300 %
_J ---------------------------------
11 Section 179 deduction 16 Items affecting shareholder basis
C----------
x�4ea_
F 12 Other deductions
a
R A =- ----------84 D----------_--4010f38�
I
R - ---------------- --I--------------
5
S -- -- ----- ----------_--
E
O _ 17 Other information
N
_1--------------- -----Y_--___-
Y
-�
------------------ -- ------ ---------i
-------------- ------------------
*See attached statement for additional information.
BAA For Paperwork Reduction Act Notice,see Instructions for Form 1120S. Schedule K-1 (Form 1120S)2009
SPSA0412 12115fo9
Schedule K-1 (Form 1120S) 2009 CRYSTAL MGM '. & MAI NIT. SVCS- CORP. 36-3893101 Page 2
This list identifies the codes used on Schedule K-1 for all shareholders and provides summarized reporting information for shareholders
who file Form 1040.For detailed reporting and filing information,see the separate Shareholder's Instructions for Schedule K-1 and the
instructions for your income tax return-
1 Ordinary business income(loss).Determine whether the income(foss)is passive Code Report on
or nonpassive and enter on your return as foflow5= M Credit for increasing research activities See the Shareholder's Instructions
Report on N Credit for employer social security and
Passive loss See the Shareholder's Inslruclions Medicare lazes Form 8846,line 5
Passive income Schedule£,line 28,column(g) 0 Backup withholding Form 1040,line 61
Nonpassive loss Schedule E,line 28,column(h) P Other credits See the Shareholder's Instructions
Nonpassive income Schedule£,line 28,column 0)
14 Foreign transactions
2 Nei rental real estate income(loss) See the Sharehofder'S Instructions
A Name of country or U.S.Possession
3 Other net rental income Coss)
Net mcome Schedule E,line 28,column(g) B Gross income from all swrees Form 1116,Part I
Net loss See the Shareholder's Instructions C Gross income sourced at
shareholder level _
4 Interest income Form 1040,line sa Foreign gross income sourced at corporate level
5 a Ordinary dividends Form 1040,line 9a
5 b qualified dividends Form 1040,line 9b D Passive category
6 Royalties Schedule E,line 4 E General category Farm 1116,Para I
F Other _
7 Net short-term capital gain Qoss) Schedule D.line 5,column(t) Deductions allocated and apportioned at shareholder)eve!
8 a Net long-Ipnn capital gain Vass) Schedule D.line 12,column(t)
Interest expense Farr,1116,Pall I
8 b Collectibles(28%)gain Qoss) 28%Role Gain W❑rksheet,line 4
(Schedule D iustructions) H Other Form 1116,Pail I
8c llnrecaptured section 1250 gain See the Shareholder's Instructions Deductions allocated and apportioned at corporate level to
foreign source income
Form 111 fi,Part]
9 Net section 1231 gain(loss) See the Shareholders Instructions
Passive category
10 Other income[loss)
Code JGeneral category
K Other
A Other portfolio iucome(loss) See the Shareholder's Instructions Other information
B Inv❑luutary conversions See the Shareholder's Instructions L Total foreign taxes paid Farm 1116,Part II
C Section 1256 contracts and slraddles Form 6781,line 1
IVt Total foreign takes accrued Form 1116,Part II
D Miuing exploration costs recapture See Pub 535
N Reduction in loxes available for credit Form 1116,line 12
E Other income(loss) See the Shareholder's Inslruclious
O Foreign trading gross receipts Form 8873
11 Section 179 deduction See the Shareholder's Instructions
P Extraterritorial income exclusion Form 8873
12 Other deductions
- Q Other foreign transactions See the Shareholder's Instructions
A Cash contributions(50%)
15 Alternative minimum tax(AM7)items
$ Cash contributions(30%) :-
A Post-1986 depreciation adjustment
C Monca5h contributions(509%) -
BAdjusted gam of loss
D Noncash contributions(30%) See the Shareholder's Instructions See the Shareholders
C Depletion(other than oil&gas)
E Capital gain property to a 50% D Oil,gas,&geothermal-gross income Instructions and the
organization(30%) instructions for Form 6251
F Capital gain property(20%) F Other AMT items
gas,&geothermal-deductions
G Contributions(100%) -
F Other -
16 Items affecting shareholder basis
H Investment interest expense Form4952,Sine 1
Deductions-royalty income Schedule E,line 18 A Tax-exempt interest income Form 1040,Line 8h
J Section 59(e)(2)expenditures See the Shareholders Inslruclions B Other tax-exempt income
C Nondeductible expenses See the Shareholder's
K Deductions-portfolio(2%floor) Schedule A,line 23 Instructions
D Properly distributions
L Deductions-portfolio(other) Schedule A,line 28 -
E Repayment of loans from shareholders
M Preproduclive period expenses See the Shareholders Instructions
17 Other information
N Commercial revitalization deduction from A Investment income Form 4952,line 4a
rental real estate activities See Form&582 instructions
a Reforestation expense deduction See the Shareholder's luslrudi❑ns B Investment expenses Form 4952,line 5
C Qualified rehabilitation expenditures
P Domestic production activities iuformafion See Form 8903 instructions (other than rental real estate) See the Shareholder's Instructions
Q Qualified production activities income Form 8903,line 7 D Basis of energy property See the Shareholder's Inslruclions
R Employer's Form W-2 wages Farm 2903,line 15
F Recapture of low-income housing credit
$ Other deductions See the Shareholder's Instructions (section 42Q)(5)) Form 8611,line 8
13 Credits F Recapture of low-income housing credit
(other) Form 8611,line 8
A Low-income housing credit(section 420)(5))
from pre-2008 buildings See the Shareholder's Instructions G Recapture o1 investment credit See Form 4255
B Low-income housing credit(other)tram H Recapture of other credits See the Shareholder's Instructions
pre-2009 buildings See the Shareholder's Instructions I Look-hack interest-completed long-term contracts See Form 8697
C Low-income housing credit(section 420)(5)) J Look-back interest-income forecast method See Form 8866
from post-2007 buildings Form 8586,line 11
K Dispositions of properly with section 179 dedu[ti❑us
D Low-iucome housing credit(other)from
post-2007 buildings Form 8586,line 11 L Recapture of section 179 deduction
-F Qualified rehabilitation expenditures(rental - M Section 453(I)(3)information
real estate)
See the Shareholders N Se[li❑u 453A(c)information
F Other rental real estate credits Instructions
Q Section 1260(b)iuformalion
G Other rental credits _ See the
P Interest allocable to production expenditures See
H Undistributed capital gains credit Form 1D40,line 70,box a
Q CCF norlgualitied withdrawals Instructions
I Alcohol and cellulosic hioluel fuels credit Form 6478,line 7
R Depletion inf rmalinn-oil and gas
J Work opportunity credit Form 5884,line 3
$ Amortization of reforestation costs
K Disabled access credit See the Shareholder's Inslruclon5 T Section 1030 information
L Empowerment zone and renewal
community employment credit Form 8844,line 3 tl Other inforrna lion
SPSAD412 IM5109 Schedule K-1 (Form 1120S) 2009
Name of Corporation: CRYSTAL MGMT, & KRINT, SVCS, CORP.
Identification Number: 36-3893101
Tax Year Ending- 12/31/09
Election To Apply Specific Accounting Rules in Connection with
the Termination of a Shareholder's Entire Interest
CRYSTAL MGMT. & MAINT, SVCS, CORP. is an S corporation, and during this tax year, a
shareholder's entire shareholder interest in the corporation has been terminated. With the consent of all
affected shareholders during the tax year, CRYSTAL MGMT. & MAINT. SVCS. CORP. elects under IRC
Section 1377(a)(2) and Regulation 1.1377-1(b) to have the rules provided in IRC Section 1377(a)(1)
applied as if the tax year consisted of two separate tax years. This election is made with respect to the
termination of the entire interest of KRYSTYNA KUNST ANN as follows:
Manner of shareholder's termination ...... SALE OF STOCK
Date of termination ........................ 04/15/09
Under penalties of perjury, the following corporate officer declares that to the best of his knowledge and
belief, the statements contained herein are are true, correct, and complete.
Date Signature of Officer Titte
PRESIDENT
PRESIDENT
The following shareholders of CRYSTAL MGMT, & MAINT, SVCS- CORP, , who represent all
affected shareholders during the above referenced tax year, do hereby consent to the corporate
election under IRC Section 1377(a)(2) and Regulation 1.1377-1(b) to treat the tax year as if it
consisted of two separate tax years. Under penalties of perjury, each of the following shareholders declares
that to the best of his knowledge and belief, the statements contained herein are true, correct, and complete.
Date Shareholder Taxpayer Address
Signature identification
Number
340-80-1042 2269 GREENVIEW
KRYSTYNA KUNSTMANN NORTHRROOK, IL 60062
361--02=0354 4344 N. NEWCASTLE
STANISLAWA TALAR HARWOOD HEIGHTS, IL 60706
SPSW8401.SCR 07131109
CRYSTAL MGMT. & MAINT. SVCS. CORP. 36-3893101 1
Form 11205, Page 1, Line 19
Other Deductions
ACCOUNTING 3, 407 .
AUTOMOBILE AND TRUCK EXPENSE 10, 677 ,
BANK CHARGES 336,
INSURANCE 13, 194 ,
LEGAL AND PROFESSIONAL 1, 200,
MEALS AND ENTERTAINMENT (50%) 75,
OFFICE EXPENSE 5,018.
POSTAGE 1,044 .
TELEPHONE 6, 562,
UTILITIES 2, 919,
Total 44,432.
Form 1 12QS, Page 2, Schedule A, Line 5
Schedule A,Other Costs
SUPPLIES & PARTS 48, 063.
Total 48, 063.
Other Current Assets:
11205,Schedule L, Line 6
Beginning of End of
p=-
Other Current Assets: tax year tax year4
NOTES RECEIVABLE 226, 106. 0,
Total 226, 106. 0.
Other Assets:
11205,Schedule L, Line 14
Beginning of End of
Other Assets: tax year tax year
PREPAID RENTS 1, 800. 1, 800.
BUILDING WORK DEPOSITS 10,000. 0.
Total 11, 800. 1, B00,
Other Current Liabilities:
11205,Schedule L, Line 18
Beginning of End of
Other Current Liabilities: tax year tax year
PAYROLL LIABILITIES 3, 013, 314 . a
CHECKING PLUS LOC 5, 774 . 5, 733,
Total 8,787 . 6, 047 .
CRYSTAL MGMT. & MAINT. SVCS. CORP. 36-3893101 2
Form 1120S, Page 4, Schedule M-1, Line 3
Sch M-1, Line 3
FINES AND PENALTIES 149.
LIFE INSURANCE PREMIUMS 4, 501.
Total 4, 650.
Form 1120S, Page 4, Schedule M-2, tine 5
Schedule M-2,Other Reductions
CSARITABLE CONTRIBUTIONS 200.
MEALS AND ENTERTAINMENT 74 .
FINES AND PENALTIES 149,
LIFE INSURANCE PREMIUMS 4, 501.
Total 4, 924
�`
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r
October 1,2010
Village of Buffalo Grove
50 Raupp Blvd
Buffalo Grove, 1L. 60089
RE: Crystal Majutenaxlce Services Corp
To Whom It May Concern:
Thig letter.is to advise that Crystal.Maintenance Services Corp is currently a client
with our office and.has the foItowing active accounts:
• Business General Liability
* Commercial Auto Insurance
• Conu-nercial Umbr6ll ft
Workmen's Compensation
If awarded the contmct our office can produce the necesslry certificates of insurance
outlining coverage's which adhere to the requireirents of the bid letter.
Sincere ,
Arank Randazzo
American Family Insurance
401 E Prospect Ave, Suite 104
Mt Prospect, IL 60056
Phone: 847-394-4075
AWRICAN FAMILY
CERTI ICME OF LIABILM INSURANCE
Am$riDjkn Family fAtul'AtiCA CbMpAMY Q
American Family MuluRl rnsuranco Company if selection box is not checked.
6000 Ame0oan Pky Madievrt,Wgsanein 5870"Gi3i
ingurwiR Name andAddross AQenl'a[Name,AWnpoq and PhQne Number(AgIJDisl.)
Crystaf MaIntenanoe Servioes Corp, Frank Randazzo (647)304-40?5
1099 WM St Ste 504 401 E.Prospect Ave, Suite 104
Mt Prospect, IL 60056-5787 Mount Prospect, IL 00056 (0361815)
This carlifjcalto it+fast tvd a9 a matter of intvrmMim 4rily emij4 e¢nfeN rto ry„to upot%the Cartiticate Holder.
This eeriMeate doers not amend,extend or after the covorage afforded by the pvlioios I)94rd below,
%:x \- ;�i .,.E.';.i" •5: 1. _ _ ya�:.,,l y. .. x;�.' -,�,:, �„h'.,;'".`*•+.•"t�5<y•M1 y'v=4,
-Rite%t9 oal'Ilty trial pdklaa 91 lnwrando staled below have been Im,5119 the Insured tlrMN ahq+e f9r 1h4 poky pedal I,'6mH+d,naW1h*dndng efry requ,rement,term of oonaleon of any ooMmol v ottmr
dororr.ml*AM reaped to which thle comprate may be!s<auM or may psmgln.Iha lnaararlclt chord,,by IN 01tl03 doo4ftm hdhith IE avbto4t to an➢1 ldflllal emimAori.ling Pgriwwr 9f tv9hPOLICY pol4'9F•
TYPE OF INSURANCE PPUCy NUMBER µPICTIVE Ffi µa IAA'nON LIMITS OF LIA@ILITY
HOMDOWner6l egOly INery And Property DATngq
Mobitahomeawnara Liabiifty eechoccurmw $ 000
Boatownera Liability 6hny rn)ury and Property Damage
_ Eaoh Occurmnon $ 1000
Persona[Umbrerle Lleblltty Miry In&ry aro rropasly hametlp
r:eehOeeurrence $ 1000
parm Unallttyi Pglrr—;�W Liehlllty
Farm/Rznch Liability $ 000
Eaeh oetr:tronee
FA FM€mOovaex unbnlry
Ead1 OC&vrfal}SH S
workers Campenetrtfon and srak tar) as �•++ k+
Employers Liability t 1$X.f072f3-90-00 11/1/2009 11/112010 EachAbddent $ 11000,000
Mama-Each En proyee $ 1.000,ow
01aanng•Pollay LWI $ 1 1000,000
General LiQgillky
4onefal Aggmgato $ 4,000 666
90 CommaraW GDnaral proaum-00molf1w RVqrnWwA m� $ 4,000 000
Llabillty(ocwrrenae) 12-XJ0729-t}1-0❑ iilil200'3 11J112010 rAQ Ipndadr $ 2'O Q
O
qEach Qcaurfarwe $ 2 0 0'
U&L4'05oPramlaeenerdadtt:Yw 1
taocilml F;t nlm n ct4 Patten) $
suall>teeaowners Llablllly Favh QaaurriMe
Iguor Liabllfky Ccrt pnCnuae Lfmll t..
"R'=?, w tourtll $
AL ril6triki:WhiAty,.' 800lMYllury-EndhPamgn $ 1,004 ?G
ri Bat my-ENah Ae"nA b r
12-X49201-10-00 10/2112009 10121/2010
�.`i 1-4'"y..�.•. PmParly Damage: 25f 4'�`rr
_ sa4y lnlury end Prrysany Damage Canpined
r
�xceesLta[;Slllhr _ .
G4r lmaCcial f la[iket Excess 1 2-XJR728-o2-90 11 A NOW I VI/201 o aeon aeaurlenaeu►lggrogaie � 1,D00 IOPQ
tGrnnierGEal L1a61�gi llm6reltQ
1 #:�7b11a liti i't its CO*844"1 ,-
RE RIP.1tONQFOF Et+[ ON A i]rr3/ HlCLES RES r 9lSFE ALt M8
cl•_�!'r. „ .-�,,.:,,.. :• , '-t the lndvldual or pollnere ehoW'n as lnau*ed Heva Hnve nH
•� cleated lO de ob'yared to etr�Et�yeei tsntlerth}a pailcy. - ....
tf praiucm�vgj owd Cpo*Iof,e 'NB9rmo6l' h "A � pwi
1iWA.�w�+��,yyy�� ran �.11 +1cr#, vawrnmanhltlsmaislnduskg7r,P?h�lau6raiT+!o, --
.rs•hit;><'-•.l<<*�4•�'G(�I.:7r7lyi�aR:�'f.7+Y -3' M[tI1�'Y4frL7`.A ,`y." �.,;.,p.,,. r}�": •,� y. rS ;� },h. ...*_t l
6:f,.,L''R7 �'+7iF":'';' :,::���•".. �t�rP `.}'^,�•.,.:..���.t .::; �'�•., �{ai6 ��,Y `.k'.!' iJ�•',r�.i:'\"���Ini��{•w'.
,� '�..k'{"S.�� •. "'��' ..;i \���, �,', ti\� `r,-.� ,. '3hauld any of tE'Ir}abovo descrrbadpo Ilctes beeahcallgd hntore th9
oxpfratfon date thereof,the company writ endeavor to maR ( ao dAys)
�,a� .�' Sw.; wrntan nollae to the - -r( c ba Bolder nAmad, bu (allure 10 mag such
' ', natic� aftaii Impose no abligditprt or IfAbili of any kind upon ifle
s 3: ti �` ##zt++
�g� c " �[[rf1I(�Atn fte agents or re mPritaDvaa. "i0 days unlace different
A, a���•-` \ U" sX l RDrrIGGr 9I ditya SrTgwn
nartfflas cavarn a an IMA dada 61 fC u � its* o
�,:4.: ,'t}a,`• ,�'ti,�;_' "`ilti .,:;�' L�\��;\ �� '+ dawfbed golfdes are suNaLl to cancallatlon In conformliy with that
terms andti1a lags of the state 0r Issue,
�My�}S, �ti�i,��t�1• a".*, � ' ,'•'�.. '.+y.~� M` �'����. QATE In SUED A!'YE
"�� a u•,r ,�r �! 8/11/2010 Frank Randazzo
t ti 'her � .t .ham ,' �4��t i.hti�' v� ••�t�•
�:s,'Sx\'+:. s:t"kt.,�°;4.�•' '•'_•..n;,.,-
U-2tf1 Ed.5108 Stack No.086M RovY 7M2
REQUEST FOR PROPOSALS
The Village of Buffalo Grove Council, Buffalo Grove, Ill., hereinafter referred to as the
OWNER, requests sealed, single lump-sum proposals for:
ELECTRIC SUPPLY & SERVICES
FOR
VILLAGE OF BUFFALO GROVE
SELECTED FACILITIES/ACCOUNTS
according to the Request for Proposal (RFP) Documents prepared by the Village of Buffalo
Grove,the Owner.
Proposals will be received by the OWNER in accordance with the following:
Place: Village of Buffalo Grove
c/o Village Clerk's Office
Village of Buffalo Grove
50 Raupp Blvd.
Buffalo Grove, Illinois 60089-2198
Time: No Later than 10:00 AM LOCAL TIME, December 14, 2012.
Proposals will be publicly opened and read aloud commencing at 10:00 AM LOCAL TIME,
December 14,2012, at the Village Hall, 50 Raupp Blvd., Buffalo Grove, Illinois. Action on
said Proposals will be taken by the OWNER at a later time/date, at a regular, adjourned, or
special meeting of the Village Council, as determined by the Owner.
All Proposals received after the hereinbefore stipulated time and date will be rejected and/or
will not be accepted and will be returned to the bidder unopened, at the option of the OWNER.
Request for Proposal (RFP) documents may be obtained by calling the office of Kenneth J.
Kogut & Associates, at (708) 560-0083, on or after December 5, 2012. A maximum of one (1)
RFP will be mailed to a qualified Energy Service Provider(ESP), defined as an Alternative
Retail Electric Supplier(ARES) certified by the Illinois Commerce Commission or those
Illinois Jurisdictional Utilities able to supply electricity in ComEd's service area.
The RFP documents may be examined at the Clerk's Office of the OWNER during normal
office hours at 50 Raupp Blvd.,Buffalo Grove, Illinois.
The OWNER reserves the right to reject any or all proposals and waive irregularities in the
proposal procedure.
BY ORDER OF VILLAGE OF BUFFALO GROVE.
VILLAGE OF '
BUFFALO GROVE
Department of Public Works
I'My One Raupp Blvd.
Buffalo Grove,IL 60089-2198
Request for Proposals
Electric Supply & Services
for
Village of Buffalo Grove
Selected Facilities
December 4, 2012
V
4
An Internationally Accredited
Public Works Agency
Since 2004
INTRODUCTION
The Village of Buffalo Grove(Owner)invites Energy Service Providers(ESP), defined and listed as an
Alternative Retail Electric Supplier(ARES)certified by the Illinois Commerce Commission or those
Illinois Jurisdictional Utilities able to supply electricity in ComEd's service area,to submit proposals for
electricity and related services in accordance with the requirements,terms, and conditions of these
Proposal Specifications. These Proposal Specifications request pricing for multiple accounts in Illinois,
behind ComEd, as listed in the attached Appendix A.
A 1.0 General Conditions
These proposal specifications are not an offer to contract. Acceptance of a proposal does not commit
Owner to award a contract to ESP.
A 2.0 Valid Period of Offer
With the exception of pricing the terms and conditions stated in the ESP proposal response must remain
valid for 30 days from the date of the requested proposal provided to the Village of Buffalo Grove from the
ESP. Electric Supply price($/kwh),requested by Owner proposal specifications,and provided by ESP in
their proposal, shall be held firm for a minimum of 24 hours, from date of requested proposal delivery date
to the Village of Buffalo Grove.
A 3.0 Confidentiality
This agreement and its terms are confidential and shall not be disclosed to any 3d party except as required
by law.
The information received, requested pricing, in response to these proposal specifications will be held in
strict confidence and not disclosed to any party, until after contract award,at the discretion of the Owner.
Information provided by any respondent to these proposal specifications must be accurate and.realistic.
Any information obtained from the proposal may be incorporated into the contract terms, as appropriate to
the Owner,where such respondent is the successful bidder.
A 4.0 Right of Rejection
The Owner reserves the right to accept or reject any or all responses to these proposal specifications. The
Owner reserves the right to enter into discussions and/or negotiations with one or more qualified ESPs at
the same time, up to contract award.
A 5.0 Cost of Proposals
Expenses incurred in responding to these proposal specifications are the responsibility of the ESP.
A 6.0 Proposal Instructions
Credit Information Required:
ESP's request different types of information for credit approval,therefore,the Owner needs to know what
I
type of financial information an ESP requires before entering into an agreement with the Owner.
ESP to provide information,with your proposal, all required credit applications, and/or documents that will
be required prior to contract execution. The Owner must receive this information no later than the same
deadline listed below for your proposal.
A 6.1 Proposal Delivery
Proposals are due no later than 10:00 AM Local Time on December 14,2012. Proposals can be delivered
or sent by express mail to the contact below:
Village of Buffalo Grove
c/o Village Clerk's Office
Village of Buffalo Grove
50 Raupp Blvd.
Buffalo Grove, Illinois 60089-2198
Proposals will be opened on the stated date and time at the Village of Buffalo Grove, Village Hall, 50
Raupp Blvd. Proposals shall be submitted enclosed in an opaque seated envelope plainly marked with the
Proposal Title:
"Electric Supply& Service",
and the name and address of Bidder.
If a Proposal is sent by mail or other delivery system,the seated envelope containing the Proposal shall be
enclosed in a separate envelope plainly marked on the outside with the notation "PROPOSAL
ENCLOSED." Proposals will only be received at the stated place, and prior to the stated date, and time.
Proposals will be reviewed, at a later time, at the discretion of the Owner.
A 7.0 RFP Questions
Questions regarding the Proposal Specifications should be submitted via fax to the contact listed in this
section, A 7.0,no later than four(4)days prior to the Proposal due date. Answers to questions will be
provided to all those receiving proposal specifications.
Mr. Kenneth J. Kogut, P.E.
Kenneth J. Kogut&Associates
5232 W. 170tt' Place
Oak Forest, Illinois 60452
Phone: 708-560-0083
Fax: 708-560-0685
2
PRICING & CONTRACTS
B 1.0 Pricing Instructions
Please provide electric pricing for all accounts listed in the attached Appendix A, All Pricing is for
electricity delivered to the appropriate Electric Delivery Company(EDC).
ESP to provide one(1)fixed Around-the-Clock(ATC) price for each and all listed accounts . Price
($/kwh)will be the same,one price, all inclusive including but not limited to all administrative costs.
Pricing must be completed in the following format below:
AROUND-THE-CLOCK(ATC)ELECTRIC CHARGE PRICE: ($/kwh).
One(the same)ATC($/kwh)is requested covering all listed accounts in the attached Appendix A. The
single (same)ATC electric charge($/kwh)will be applied to each listed facility in the attached Appendix
A. Only all inclusive pricing for all facility volumes(kwh),unlimited,will be considered. NO"band
width" pricing will be considered or"over/under"pricing will be considered with these proposal
specifications for the facilities listed in the attached Appendix A.
All prices shall be quoted.energy only, on a kwh basis delivered to the applicable distribution system.
Capacity,transmission,and line losses will be invoiced as pass through charges from the supplier. Any
additional charges required by the ESP, over and above the single ATC energy only pricing, and the pass-
through charges listed above, shall be listed by the ESP in their proposal.
Marginal Line Loss credits will be passed on from supplier to customer.
Pricing and proposals will only be accepted from Energy Service Providers(ESP), defined and listed as an
Alternative Retail Electric Supplier(ARES)certified by the Illinois Commerce Commission as well as
those Illinois Jurisdictional Utilities able to supply electricity in ComEd's service area.
B 2.0 PRICING Terms
Fixed,Around-the-Clock(ATC)energy only pricing($/kwh)for the following terms:
For all accounts listed on Appendix A
Meter reading in Dec. 2014 through ending meter reading in Dec, 2016
B 3.0 Contract Instructions
The ESP must include in their proposal a draft standard electric purchase contract. The following
type of language should be included in the final agreement. If the ESP would like to make exceptions to
this language,those exceptions must be included in their proposal.
Payment terms: "Customer will pay each monthly bill and interest shall accrue on overdue payments in
accordance with the Illinois Local Government Prompt Payment Act". 3
Single Bill Option: Supplier pays the EDC charges, and customer reimburses supplier for the charges.
Supplier will pass on EDC charges as a pass-through charge with no mark-up.
No Auto renewal language will be accepted. Please remove from the electric agreement.
Contract must state clearly all pricing components as stated in the proposal.
Customer monthly volumes commitments,unlimited,will be all inclusive per the Agreement.
No Swing language , over or under facility volumes,will be considered by the Owner.
C 1.0 Proposal Evaluation
All proposals submitted will be evaluated on the basis of various criteria chosen by the Village of Buffalo
Grove. The winning proposal will not be determined solely on the basis of ATC price. The winning
proposal may also be reviewed on parameters which ESP offers the best value to facility in terms of price,
reliability, and any other criteria chosen at the discretion of the Village of Buffalo Grove. The Village of
Buffalo Grove reserves the right to reject any and all proposals,to waive any informalities or irregularities
and choose the proposal deemed in the best interest of the Village of Buffalo Grove.
C2.0 Offer/Proposal Sheet/Forms
Proposals shall be submitted on the attached forms and shall include all requested information. ESP shall.
include the Offer/Proposal Sheet(BF-1)and accompanying Village of Buffalo Grove Public Contract
Certifications sheet(BF-2), fully executed, with their proposals.
C3.0 Additional Sheets
Additional sheets should be attached to the Offer Sheet as needed to cover provisions contained in the
proposal which differ from the guidelines contained in these proposal specifications, or to include
additional provisions which bidder thinks will enhance the facilities' level of service.
C4.0 Signatures
All proposals must be signed by an authorized representative of bidder.
C5.0 Contract Period
The contract term steal I be meter reading in December, 2014 through ending meter reading in
December, 2016.
APPENDIX A
See attached information in attached Appendix A.
4
OFFEWPROPOSAL SHEET
Due Friday, December 14, 20t2
The following is a proposal to an AROUND-THE-CLOCK.(ATC)ELECTRIC CHARGE PRICE($ikwh),as
defined in Section B 1.0-Pricing Instructions in the Request for Proposals to the Village of Buffalo Grove located in
Buffalo Grove,Illinois behind ComEd for the term specified below:
SELLER
Contact Person
Address
City, State, Zip
Phone
Fax
Email
TERM: Meter reading in December,2014 through ending meter reading in December,2016
PRICE:AROUND-THE-CLOCK(ATC)ELECTRIC CHARGE PRICE: ($/kwh)
(For each Facility/Account listed in Appendix A)
OTHER.PRICING OPTIONS
Other-Please $
specify
AUTHORIZED SIGNATURE- (date)
PROPOSAL DOCUMENTS
A. PROPOSAL SPECIFICATIONS: Dated: December 4,2012
B. ADDENDA: ADDENDUM NO. DATE
BF-I
VILLAGE OF BUFFALO GROVE PUBLIC CONTRACT STATEMENTS
The Village of Buffalo Grove is required to obtain certain information in the administration and awarding of public contracts.
The following Public Contract Statements shall be executed and notarized.
PUBLIC CONTRACT STATEMENTS
CERTIFICATION OF CONTRACTOR/BIDDER
In order to comply with 720 Illinois Compiled Statutes 5/33 E-1 et seq.,the Village of Buffalo Grove requires the following certification be
acknowledged:
The below-signed bidder/contractor hereby certifies that it is not barred from bidding or supplying any goods,services or
construction let by the Village of Buffalo Grove with or without bid,due to any violation of either Section 5/33 E-3 or 5/33 E-
4 of Article 33E,Public Contracts,of the Chapter 720 of the Illinois Compiled Statutes,as amended. This act relates to
interference with public contracting,bid rigging and rotating,kickbacks,and bidding.
CERTIFICATION RELATIVE TO 65 ILCS 5/11-42.1.1
In order to comply with 65 Illinois Complied Statutes 5/11-42.1.1,the Village of Buffalo Grove requires the following certification:
The undersigned does hereby swear and affirm that:(1)it is not delinquent in the payment of any tax administered by
the Illinois Department of Revenue or(2)in contesting in accordance with the procedures established by the appropriate
revenue Act,its liability for the tax or the amount of the tax. The undersigned further understands that making a false
statement herein:(1)is a Class I Misdemeanor,and(2)voids the contract and allows the Village to recover all amounts
payable to it under the contract.
CONFLICT OF INTEREST
The Village of Buffalo Grove Municipal Code requires the following verification relative to conflict of interest and compliance with general
ethics requirements of the Village:
The undersigned supplier hereby represents and warrants to the Village of Buffalo Grove as a term and condition of
acceptance of this(bid or purchase order)that none of the following Village Officials is either an officer or director of
supplier or owns five percent(5%)or more of the Supplier: the Village President,the members of the Village Board of
Trustees,the Village Clerk,the Village Treasurer,the members of the Zoning Board of Appeals and the Plan Commission,
the Village Manager and his Assistant or Assistants,or the heads of the various departments within the Village.
If the foregoing representation and warranty is inaccurate,state the name of the Village official who either is an officer or director
of your business entity or owns five percent(5%)or more thereof:
(Official)
Print Name of Contractor/Bidder/Supplier
Signature
Title
Subscribed and Sworn to before me this day of 2012.
Notary Public Notary_Expiration_Date_ BF-2
APPENDIX A
VILLAGE OF BUFFALO GROVE FACILITIES CONSIDERED FOR ELECTRIC SUPPLY PRICING
FACILITY ADDRESS ACCOUNT NO. METER NO.
1. Village of Buffalo Grove 5613019001 141528354
511 Arlington Heights Rd.
Buffalo Grove, IL 60089-0000
(Water Station#2)
2. Village of Buffalo Grove 4100030004 079022896
345 N. Arlington Heights Rd.
Buffalo Grove, IL 60089-6548
(Water Station#1)
3. Village of Buffalo Grove 0451040074 141388584
400 LaSalle Lane Water
Buffalo Grove, IL 60099-6548
(Pump House#7)
4. Village of Buffalo Grove 0547031041 116733701
120 Horatio Blvd.
Buffalo Grove, IL 60089-6548
(Pump House#6)
5. Village of Buffalo Grove 0025585004 141619434
401 W. Half Day Rd.
Buffalo Grove, IL 60089-6548
(Arboretum Golf Course)
6. Village of Buffalo Grove 0111585007 097114586
48 Raupp Blvd.
Buffalo Grove, IL 60089-2139
(Buffalo Grove Golf Course)
7. Village of Buffalo Grove 1278307002 140010842
Village Green 301 Buffalo Grove Rd.
Buffalo Grove,,IL 60089
8. Village of Buffalo Grove 0023066024 092637835
1 E. Golfview Ter.
Buffalo Grove, IL 60089
9. Village of Buffalo Grove 0111523025 996756314
50 Raupp Blvd.
Buffalo Grove, IL 60089
(Pump - OTP Lift Station) Al
APPENDIX A(cont'd)
FACILITY ADDRESS ACCOUNT NO. METER NO.
10. Village of Buffalo Grove MASTER ACCOUNT
(10 Accounts) 5491023034
(10 Accounts)
SUB ACCOUNTS
a. Sewer Port Clinton 0739145021 998756469
751 Port Clinton Rd.
Buffalo Grove, IL 60089
b. 739 Weidner Rd. 1735103028 141615518
Buffalo Grove, IL 60089
c. 3400 N. Prairie Rd. 2067150021 141242993
Sewer- River Oaks
Buffalo Grove, IL 60089
d. Sewer Camelot 3235100010 140196353
1520 Brandywyn Ct.
Buffalo Grove, IL 60089
e. 154 Raupp Blvd. 3726049013 141194058
Buffalo Grove, IL 60089
f. 226 E. Lake Blvd. 4729075016 998756464
Sewer Cambridge
Buffalo Grove, IL 60089
g. 2600 Palazzo Dr. 4979144033 093765102
Buffalo Grove, IL 60089
h. 1640 Linden Ave. 5375166005 141591078
Sewer Linden
Buffalo Grove,IL 60089
i. Cambridge St. 7959050006 117749733
Sewer Cambridge
Buffalo Grove,IL 60089
j. 1100JohnsonDr. 8010045082 093735450
Buffalo Grove, IL 60089 A2
1. Village of Buffalo Grove 1948149005 140106154
801 Commerce Ct.
Vernon Twp.
A3