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2012-12-17 - Village Board Regular Meeting - Agenda Packet � U VILLAGE OF Meeting of the Village of Buffalo Grove Fifty ff Buffalo Blvd IL 60069-2100 Board of Trustees Phone:847-459-2500 Regular Meeting December 17, 2012 at 7:30 PM 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Minutes A. Minutes of the December 3, 2012 Village Board Meeting 5. Approval of Warrant A. Presentation and Reading of Warrant #1203 6. Village President's Report 7. Village Manager's Report A. Multi-Jurisdictional Mobile Application B. Weiland Road Public Hearing Deferred (Trustee Berman) C. Village of Buffalo Grove Strategic Plan 2013-2018 D. Monthly Management Report - November 2012 8. Special Business A. Public Hearing: Fiscal Year 2013 Appropriation Ordinance (Trustee Berman) 9. Reports from the Trustees 10. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests , in which event, the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. (Attached). Consent Agenda: Ordinan es.and Resolutions A. Ordinance No. 2012- : An Ordinance Amending Chapter 5.20 Liquor Controls, Class E (President Braiman) SUMMARY: Class E licenses are cancelled for Michael's Red Hots, 340 Half Day Rd. and for Continent I estaurant, Inc., 782 S. Buffalo Grove Rd. B. Ordinance No. 2012- _' .. : An Ordinance Granting a Variation to the Buffalo Grove Sign Code for Hamilton Partners, 1081-1087 Johnson Drive (Trustee Trilling) SUMMARY: The Zoning Board of Appeals, by a vote of 4 to 0, recommends to the Village Board to grant the request made by Hamilton Partners , for a variation to Section 14.20.060 of the Sign Code for 1081-1087 Johnson Drive Village Board of Trustees-Agenda Page 1 • C. Resolution No. 2012- 116- : A Resolution for the Adoption of Amendments to the Personnel Manual. (Trustee Sussman) SUMMARY: The proposed amendments to the Village's Personnel Manual are intended to address the definition of Full-Time Employee as reference the federal Patient Protection and Affordable Care Act and to clarify the accrual of compensatory time off for ce 'n employees. D. Ordinance No. 2012- : An Ordinance Approving an Amendment to Exhibit C of the Fourth Amended Annexation Agreement for the Villas at Hidden Lake (Trustee Sussman) SUMMARY: The propoosed amendment of Exhibit C of the Landscaping Plan for Villas at Hidden Lake would permit the installation of two additional sections of like fencing at the development entrance , with no impact on sight visibility expected. Consent Agenda: Unfinished Business None. Consent Agenda: New Business E. Authorization to Engage Professional Recruitment Services (Trustee Sussman) SUMMARY: Authorization is requested to engage professional recruitment services for Village positions in an amount not to exceed $22,400, inclusive of direct and indirect expenses. 11. Ordinances and Resolutions Li A. Ordinance No. 2012- / : An Ordinance Authorizing Appropriations for the Village of Buffalo Grove for the Period January 1, 2013 Through December 31 , 2013. (Trustee_perman) B. Ordinance No. 2012- (ob : An Ordinance Abating Taxes Levied for the Village of Buffalo Grove, Cook and Lake Counties, Illinois (Trustee Berman) 12. Unfinished Business 13. New Business A. Award of Bid: Tree Removal Services (Trustee Stein) B. Golf Business and Marketing Plan for 2013 (Trustee Ottenheimer) 14. Questions from the Audience Questions from the audience are limited to items that are not on the regular agenda . In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 15. Executive Session Village Board of Trustees-Agenda Page 2 • u .a 16. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons. Village Board of Trustees-Agenda Page 3 Meeting of the Village of Buffalo Grove Fifty Raupp Blvd � Buffalo Grove, I L 60089-2100 Board of Trustees Phone:847-459-2500 Regular Meeting December 17, 2012 at 7:30 PM 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Minutes A. Minutes of the December 3, 2012 Village Board Meeting [GO TO] 5. Approval of Warrant A. Presentation and Reading of Warrant#1203 [GO TO] 6. Village President's Report 7. Village Manager's Report A. Multi-Jurisdictional Mobile Application [GO TO] B. Weiland Road Public Hearing Deferred (Trustee Berman) [GO TO] C. Village of Buffalo Grove Strategic Plan 2013-2018 [GO TO] D. Monthly Management Report- November 2012 [GO TO] 8. Special Business A. Public Hearing: Fiscal Year 2013 Appropriation Ordinance (Trustee Berman) [GO TO] 9. Reports from the Trustees 10. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. Consent Agenda: Ordinances and Resolutions A. Ordinance No. 2012- : An Ordinance Amending Chapter 5.20 Liquor Controls, Class E (President Braiman) SUMMARY: Class E licenses are cancelled for Michael's Red Hots, 340 Half Day Rd. and for Continental Restaurant, Inc., 782 S. Buffalo Grove Rd. [GO TO] B. Ordinance No. 2012- : An Ordinance Granting a Variation to the Buffalo Grove Sign Code for Hamilton Partners, 1081-1087 Johnson Drive (Trustee Trilling) SUMMARY: The Zoning Board of Appeals, by a vote of 4 to 0, recommends to the Village Board to grant the request made by Hamilton Partners, for a variation to Section 14.20.060 of the Sign Code for 1081-1087 Johnson Drive [GO TO] C. Resolution No. 2012- : A Resolution for the Adoption of Amendments to the Personnel Manual. (Trustee Sussman) SUMMARY: The proposed amendments to the Village's Personnel Manual are intended to address the definition of Full-Time Employee as reference the federal Patient Protection and Affordable Care Act and to clarify the accrual of compensatory time off for certain employees. [GO TO] D. Ordinance No. 2012- : An Ordinance Approving an Amendment to Exhibit C of the Fourth Amended Annexation Agreement for the Villas at Hidden Lake (Trustee Sussman) SUMMARY: The propoosed amendment of Exhibit C of the Landscaping Plan for Villas at Hidden Lake would permit the installation of two additional eight foot sections of like fencing at the development entrance, with no impact on sight visibility expected. [GO TO] Consent Agenda: Unfinished Business Consent Agenda: New Business E. Authorization to Engage Professional Recruitment Services (Trustee Sussman) SUMMARY: Authorization is requested to engage professional recruitment services for Village positions in an amount not to exceed $22,400, inclusive of direct and indirect expenses. [GO TO] 11. Ordinances and Resolutions A. Ordinance No. 2012- : An Ordinance Authorizing Appropriations for the Village of Buffalo Grove for the Period January 1, 2013 Through December 31, 2013. (Trustee Berman) [GO TO] B. Ordinance No. 2012- : An Ordinance Abating Taxes Levied for the Village of Buffalo Grove, Cook and Lake Counties, Illinois (Trustee Berman) [GO TO] 12. Unfinished Business 13. New Business A. Award of Bid: Tree Removal Services (Trustee Stein) [GO TO] B. Golf Business and Marketing Plan for 2013 (Trustee Ottenheimer) [GO TO] 14. Questions from the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 15. Executive Session 16. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove,in compliance with the Americans with Disabilities Act,requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons. Minutes of the December 3, 2012 Village Board Meeting 4-A Overview Approval is recommended. Attachments Trustee Liaison Staff Contact Jane L Olson,Finance&GS M.on.daY>............December ...1..7......2.0.1..2..............................................................................................Approval of...Minutes ..._...Ite.m.......4._A........................................................................................................... 10699 12/03/2012 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,DECEMBER 3,2012 CALL TO ORDER President Braiman called the meeting to order at 7:36 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Braiman;Trustees Berman,Trilling,Sussman,Terson Stein and Ottenheimer. Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney; Scott Anderson,Director of Finance;Art Malinowski,Director of Human Resources;Anne Marie Gaura,Interim Deputy Village Manager; Robert Giddens,IT Director;Robert Pfeil,Village Planner;Gregory Boysen,Director of Public Works;Rick Kuhl, Deputy Director of Public Works;Mike Skibbe,Civil Engineer;Brian Sheehan,Deputy Building Commissioner— Operations; Carol Berman,Deputy Building Commissioner—Administration;Brett Robinson,Purchasing Manager; Police Chief Balinski; and Police Commander Newton. APPROVAL OF MINUTES The Village Clerk noted that Ordinance numbers from the November 12,2012 were incorrect. The correct numbers are: • Ordinance 42012-56—Strathmore Square Shopping Center • Ordinance 42012-57—Waterbury Place Subdivision • Ordinance 42012-58—Veterinary Specialty Center(Therapet) • Ordinance 42012-59—Line of Credit Moved by Ottenheimer,seconded by Sussman,to approve the minutes of the November 12,2012 Rescheduled Regular Meeting. Upon roll,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. Moved by Stein,seconded by Sussman,to approve the minutes of the November 26,2012 Rescheduled Regular Meeting. Upon roll,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. WARRANT#1202 Mr.Anderson read Warrant 41202. Moved by Trilling,seconded by Ottenheimer,to approve Warrant 41202 in the amount of$4,017,548.01,authorizing payment of bills listed. Upon roll,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. 10670 12/03/2012 VILLAGE PRESIDENT'S REPORT President Braiman read a Proclamation declaring December,2012 as Drunk and Drugged Driving(31)) Prevention Month in the Village of Buffalo Grove and called upon everyone to promote awareness of the impaired driving problem,to support programs and policies to reduce the incidence of impaired driving,and to promote safer and healthier behaviors regarding the use of alcohol and other drugs this December holiday season and throughout the year. President Braiman congratulated Kildeer School and District 96 for their nationwide recognition as a Blue Ribbon recipient. President Braiman congratulated Nisa Khan and Christopher Szewczyk as being two Buffalo Grove High School students who received the Cook County Sheriff Youth Service Medal of Honor. President Braiman presented Miss Khan with a certificate recognizing this honor as she was congratulated by the audience and the Board. Mr. Szewczyk was unable to be present tonight,but will also receive a certificate recognizing his achievements. VILLAGE MANAGER'S REPORT Mr.Bragg noted that there is no report from the Village Manager tonight. The Village Clerk noted that the filing date has been extended for those seeking to be on the ballot for the April 9, 2013 Municipal Election. Petitions may be filed with the Village Clerk from 8:00 A.M.on Monday,December 17, 2012 through 5:00 P.M.on Wednesday,December 26,2012. SPECIAL OLYMPICS Chief Balinski thanked the Board for allowing the Buffalo Grove Police Department to share their success story in raising awareness and funds for Special Olympics. The Chief also commended Commander Newton and the fund- raising committee for all of their hard work. A check for$18,000 was presented to Mr.Breen. Dave Breen,President and CEO of Special Olympics Illinois,thanked the Buffalo Grove Police Department for their dedication in continually being in the top ten in raising funds for Special Olympics,and noted how proud the Village should be of its officers and residents. TRUSTEE REPORTS Trustee Terson thanked all of the residents who came out to the Blood Drive at the Alcott Center this past weekend. CONSENT AGENDA President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Resolution#2012-40—Taxable Property/Cook County Motion to pass Resolution#2012-40,requesting the County of Cook not to collect the Loss in Collection on Taxable Property in the Village of Buffalo Grove. Resolution#2012-41—Taxable Property/Lake Countv Motion to pass Resolution#2012-41,requesting the County of Lake not to collect the Loss in Collection on Taxable Property in the Village of Buffalo Grove. Resolution#2012-42—Personal Propertv Replacement Tax Distribution Motion to pass Resolution#2012-42,regarding Corporate Personal Property Replacement Tax Distribution—2012. 10701 12/03/2012 Police Pension Fund Motion to accept the Village of Buffalo Grove Police Pension Fund—Municipal Compliance Report—December 31,2012. Fire Pension Fund Motion to accept the Village of Buffalo Grove Fire Pension Fund—Municipal Compliance Report—December 31, 2012. Crvstal Maintenance Services Motion to authorize execution of the third and final year maintenance contract option with Crystal Maintenance Services Corporation. Office Machine Lease Motion to authorize bid waiver and request proposals for the lease of multi-function office machines. Moved by Berman,seconded by Ottenheimer,to approve the Consent Agenda. Trustee Trilling requested that Item 10.D.be removed from the Consent Agenda. Upon roll call,Trustees voted as follows on the Consent Agenda,minus Item 10.D.: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. ORDINANCE#2012-60—LEVY AND COLLECTION OF TAXES Moved by Berman,seconded by Terson,to pass Ordinance#2012-60,an ordinance for the levy and collection of taxes for the Fiscal Year commencing on the 0 day of January,2013 and ending on the 31"day of December,2013, in accordance with the materials provided to the Board both in the packet for tonight's meeting and presented at length at the last Village Board Meeting. Mr.Anderson reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared and his memo to Mr.Bragg of November 29,2012,after which he answered questions from the Board Upon roll call,Trustees voted as follows on the motion: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. RESOLUTION#2012-43—FISCAL 2013 BUDGET Moved by Berman,seconded by Sussman,to pass Resolution#2012-43,adopting the Fiscal 2013 (January 1-December 31,2013)Budget for the Village of Buffalo Grove,in accordance with the materials contained in Board packets as well as the presentation made to the Board at the last Village Board meeting. Mr.Bragg reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Anderson. Mr.Anderson noted that staff will publish for a Public Hearing on December 17,2012 for the Appropriation Ordinance,which will close the cycle for the 2013 budget process. Mr.Anderson explained that the Appropriation Ordinance sets the legal spending limit for the Village,and the budget is the managerial plan. 10702 12/03/2012 Upon roll call,Trustees voted as follows on the motion: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. ELECTRIC SUPPLY AND SERVICE Moved by Stein,seconded by Sussman,to authorize bid waiver and to purchase electric supply and service for select Village-owned facilities(December 2014 to December 2016),authorizing the Village Manager to execute a contract with the lowest responsive and responsible proposer pending final review of the contract documents by the Village Attorney in accordance with the materials supplied in Board packets. Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Robinson,also explaining the reason for the bid waiver. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. TREE REMOVAL SERVICES Moved by Stein,seconded by Terson,to award bid to Central Forestree,LLC of Hoffman Estates for 2013 tree removal services related to the Emerald Ash Borer infestation in the amount of$362,406.25,in accordance with information in Board packets. Mr.Bragg reviewed the proposed contract,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Robinson. Mr.Robinson reviewed the bid tabulations. Mr.Raysa stated that the dollar amount in the motion should be$362,775.00. Trustees Stein and Terson amended the motion to accept the amended dollar amount. Michael Kelly,of Clean Cut Tree Service,commented on the bidding process,noting his belief that all bids should be rejected and the project rebid. Mr.Raysa reviewed the bid process. After lengthy discussion,the Board determined that the best course of action would be to negotiate with the two lowest bidders. Moved by Berman,seconded by Trilling,to reject all bids and provide authorization to staff to negotiate with Central Forestree,LLC and Clean Cut Tree Services,Inc. and to bring a recommendation back to the Village Board for consideration. Upon roll call,Trustees voted on the motion made by Trustee Stein: AYES: 0—None NAYS: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer Motion defeated Upon roll call,Trustees voted as follows on the motion made by Trustee Berman: 10703 12/03/2012 AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0-None Motion declared carried. RESOLUTION#2012-44—WATERBURY PLACE DEVELOPMENT Trustee Trilling reviewed his reason for requesting that this item be removed from the Consent Agenda. Mr.Bragg and Mr.Boysen responded to Trustee Trilling's concerns. Moved by Trilling,seconded by Ottenheimer,to pass Resolution#2012-44,approving an Amendment to the Development Improvement Agreement for the Waterbury Place Development,subject to providing a current document that shows the schedule of values to determine the improvements that are uncompleted,basing it on the quantities that are uncompleted. Mr.Raysa agreed to the proposed motion. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0-None Motion declared carried. QUESTIONS FROM THE AUDIENCE President Braiman asked if there were any questions from the audience on items not on tonight's agenda;there were no such requests. ADJOURNMENT Moved by Sussman,seconded by Berman,to adjourn the meeting. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0-None Motion declared carried. The meeting was adjourned at 8:52 P.M. Janet M. Sirabian,Village Clerk APPROVED BY ME THIS 17th DAY OF December 2012 Village President Presentation and Reading of Warrant#1203 5-A Overview Approval is recommended. Attachments W#1203 work sheet xlsx.pdf W#1203.pdf(Appendix) Trustee Liaison Staff Contact Scott D Anderson,Finance&GS M.o�n.d�aY>............December ...1..7......2.0.1..2..............................................................................................A.............pprova.l of Wa�rra�nt... Ite.m....�...5._A........................................................................................................... VILLAGE OF BUFFALO GROVE WARRANT #1203 17-Dec-12 Corporate Fund: Reimbursements & Fund Transfers 897,440.31 Reserve for Capital Replacement-Autos 7,792.34 Reserve for Capital Replacement-MIS 0.00 Revenue Reimbursements 0.00 Legislative 1,979.06 Office of Village Manager 42,841.31 Management Information Systems 55,803.47 Legal 27,026.60 Finance & General Services 56,497.48 Human Resources 14,066.56 Fire Services 464,227.89 Police Services 507,155.24 Building & Zoning 58,347.46 Engineering Services 23,726.27 Building & Grounds 38,297.40 Street & Bridge Operations 58,311.75 Street & Bridge Administration 33,433.80 Forestry 77,148.55 Central Garage 50,515.33 Drainage System 3,444.83 ESDA 4,676.02 Transfer/Non Operating 1,978.28 Total 2,424,709.95 Illinois Municipal Retirement Fund: 0.00 Parking Lot Fund: 8,483.82 Motor Fuel Tax Fund: 15,000.00 School & Park Donations 0.00 Capital Projects-Facilities: 39,544.22 Capital Projects-Streets: 0.00 Health Insurance Expense 368,342.25 Facilities Development Debt Service Fund: 0.00 Police Pension Fund: 0.00 Fire Pension Fund: 0.00 Retiree Health Savings: 25,162.68 Water Fund: Reimbursements & Refunds: 12,922.00 Water Operations 396,806.22 Sewer Operations 234,018.42 Total 643,746.64 Buffalo Grove Golf Fund: Reimbursements & Refunds: 0.00 Golf Operations 30,517.04 Total 30,517.04 Arboretum Golf Fund: Reimbursements 0.00 Golf Operations 25,222.64 Total 25,222.64 Refuse Service Fund: 0.00 PAYROLL PERIOD ENDING 12/2/2012 865,931.49 865,931.49 TOTAL WARRANT #1203 4,446,660.73 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President See appendix: Appendix001 - W#1203.pdf Multi-Jurisdictional Mobile Application 7-A Overview Staff reviewed various mobile applications available for local government entities and determined that while there are many mobile application solutions that could serve the Village's basic purposes—the residents of the area would be better served by a multi jurisdictional approach. The goal was to work with the Park District, library districts, townships and all school districts to coordinate a unified mobile application for all residents in the region. This mobile app would be populated with updates and information from all levels of local government. Andy Todd, Chief Operating Officer for Constituent Outreach Consultants, INC, will be introducing the mobile application. He is a software and technology expert, and has 20 years experience helping local governments implement technology. Constituent Outreach Consultants INC helps elected officials and municipalities communicate with constituents more effectively using the latest in technology, social media, and telecommunications. The idea is to connect with people where they are already going for their information: their email inbox, Facebook account, and cell phones. This village led project involves the following Buffalo Grove local taxing bodies: Village of Buffalo Grove Buffalo Grove Park District Stevenson High School Buffalo Grove High School Indian Trails Library District Vernon Area Public Library Vernon Township Kildeer Countryside District 96 School District 102 Attachments Trustee Liaison Staff Contact Dane C Bragg,Office of Village Manager Monday, December 17, 2012 Village Managers Report -Item : 7-A Weiland Road Public Hearing Deferred 7-B Overview A key milestone in the Weiland Road study is the conduct of a public hearing concerning the recommended plan. As part of the project, a public hearing was tentatively scheduled to occur in January 2013 and upon final review of state and federal environmental requirements. Please be advised that, as of this writing,the design team has not received comments from the Federal Highway Administration Agency concerning the plan, and as such cannot schedule a public hearing before these comments are received. Accordingly, there will not be a public hearing concerning the Weiland Road project in January. Once the proper reviews and comments have been received, a public hearing will be scheduled and notice will be provided via the Village's weekly E-news and through the Village web site at www.vbg.org. For additional information, please contact Gregory P. Boysen, PE, Director of Public Works, at (847) 459- 2545 or via email: gboysen(avbg.org. Attachments Trustee Liaison Staff Contact Trustee Berman Dane C Bragg,Office of Village Manager Monday, December 17, 2012 Village Managers Report -Item : 7-13 Village of Buffalo Grove Strategic Plan 2013-2018 7-C Overview Staff will present the five-year strategic planning document. The completed plan represents a one-year process of data collection,employee focus groups,Village Board member input, community feedback and analysis. The basis for the plan centers on five strategic priorities: Service Optimization, Organizational Culture, Revenue Growth, Infrastructure Sustainability and Economic Development. The strategic priorities have also been included within the adopted 2013 Budget(pages 56-57). Once the Village Board has approved the plan, departmental plans will also be finalized and work plans set for the coming year. Many of the strategic priorities will require multi-departmental efforts under the leadership of the Office of the Village Manager. A report on the key performance indicators of the plan will be provided to the Village Board in 2013. The full strategic plan will be provided electronically under separate cover. Attachments Strategic Plan 2013-2018.pdf Trustee Liaison Staff Contact Anne Marie Gaura, Monday, December 17, 2012 Village Managers Report -Item : 7-C Village of Buffalo Grove Strategic Plan 2013-2018 uY.w.......i 4 � � I �VUIIIPNN'IN�� II �IVI�InmfU�llli�UIIUUVUumlllll�l�4lll OUrpIIU�lllll i III December 17, 2012 Table of Contents Community and Organizational Overview...................................................................................... 1 Process............................................................................................................................................ 3 Phase 1—Strategic Planning Project Development............................................................ 3 Phase 2— Pre-Work Questionnaire..................................................................................... 3 Phases 3 and 4— External and Internal Strategic Analysis ................................................. 3 Phase 5— Development of the Plan.................................................................................... 4 Strategic Planning Priorities................................................................................................ 5 PlanningParticipants ...................................................................................................................... 6 SWOTAnalysis................................................................................................................................. 7 VillageBoard ....................................................................................................................... 7 Village-Wide Staff Themes.................................................................................................. 9 Strategic Priorities: Our Highest Priority Issues............................................................................ 10 ServiceOptimization......................................................................................................... 11 Organizational Culture...................................................................................................... 12 RevenueGrowth............................................................................................................... 13 Economic Development.................................................................................................... 14 Infrastructure Sustainability ............................................................................................. 15 Key Performance Indicators: Our Measures of Success and the Actions We Will Take............... 16 ServiceOptimization......................................................................................................... 16 Organizational Culture...................................................................................................... 23 RevenueGrowth............................................................................................................... 28 Economic Development.................................................................................................... 34 Infrastructure Sustainability ............................................................................................. 38 Community and Organizational Overview Who We Are The Village of Buffalo Grove is proud to be one of the finest communities in Illinois with a diversified mix of retail, business and residential development. The Village's current population is 41,496 and covers 9.25 square miles. The Village is located approximately 35 miles northwest of downtown Chicago. The Village is governed by the council-manager form of government that combines the strong political leadership of elected officials in the form of a council or board, with the strong managerial experience of an appointed local government manager. Vision The Village's Management Theme is "Achieving Excellence". Mission Excellence in Service Delivery: Continuously evaluate programs and service to ensure they are carrier out efficiently and effectively. Excellent Community Focus: Promote programs and services which focus upon enhancements to family values, social amenities and enhanced opportunities that contribute to business expansion and success. Excellent Organizational Dynamics: Ensure that the organization remains accountable as it addresses change and transition. We shall remain committed to competent, dependable and efficient service delivery by all of our staff. Excellent Fiscal Responsibility: Deliver value with the public services in a responsive manner within the parameters of adopted tax and fiscal responsibilities. Furthermore, we remain committed to managing and maintaining the public infrastructure and assets with proactive services. Core Values The core values of the Village of Buffalo Grove are centered on a matrix of one word descriptors. These words represent the values we hold and which form the foundation on which we perform work and conduct ourselves. Strategy: Ongoing operations and future services are defined in terms of short, intermediate and long-term strategies that reflect the high level service requirements, expectations and demographics of the community. Our core strategy focuses on fiscally-prudent, high-quality and differentiated services to residents. I Page Efficiency:The Village strives to deliver products and services in the most cost-effective manner, seeking to minimize time and resources obligated to core services and to lower the cost of service delivery through competition, collaboration and innovation. Culture:The Village maintains a culture of service, loyalty and dedication to our competencies through adherence to a series of performance metrics and accountability. Technology:The Village's priority is to launch technology as a means to provide better and more efficient services to our internal and external customers. We evaluate and implement the newest technology as an ongoing effort to improve efficiency and enhance communications. 21 Page Process In 2012, the Village of Buffalo Grove embarked on the development of a new Strategic Plan. As part of the project, the Village contracted with the NIU Center for Governmental Studies to assist in the facilitation of the process. The majority of the plan coordination and development was done internally by Village staff. Phase 1—Strategic Planning Project Development The Village selected a cross section of employees to serve on an Integrated Management Team (IMT) to participate in the strategic planning process. Two elected officials (Trustees Ottenheimer and Trilling) also participated in this initiative and were involved with meetings. The initial team effort consisted of developing the Strengths, Weaknesses, Opportunities and Threats (SWOT) Analysis as well as developing the basis for the five strategic themes ultimately adopted by the Village Board. The IMT was later reconvened to test assumptions and refine key performance indicators based on the affirmed strategic themes provided by the Village Board. Phase 2— Pre-Work Questionnaire A questionnaire was developed and submitted to each participant in advance of the working group meeting. The Center for Governmental Studies developed a report. Phase 3 and 4— External and Internal Strategic Analysis The purpose of the external and internal strategic analysis was to identify the Village's core competencies and competitive advantage. The analysis included a review of the political, economic, social, technological and other dynamics which impact the Village's operation, as well as internal factors, impacting the Village's growth and development. A comprehensive review of the internal dynamics and work environment of the organization was addressed. The analyses included a review of the organization's strengths, weaknesses, opportunities and threats. The Center for Governmental Studies developed a framework to complete the strategic analysis in concert with the leadership team. Two workshops were facilitated by the Center for Governmental Studies to complete the external analysis, one workshop with the Integrated Management Team and one workshop with the senior staff plus two elected officials. Two workshops were facilitated by the Center for Governmental Studies to complete the internal analysis, one workshop with the Integrated Management Team and one workshop with the senior staff plus two elected officials. The Center for Governmental Studies developed a report on the external and internal strategic analyses containing the results of the workshops, an assessment of the organization's current 31 P a g strategic direction, organizational capacity and specific obstacles to the development and implementation of a strategic plan. One of the goals of the strategic planning process was to identify and assess organizational strengths, weaknesses, opportunities and threats. This was achieved through holding a workshop with the Village Board and 26 different focus group sessions with employee groups representative of all Village departments and staff. The data collected through these face-to- face facilitated sessions was used as a tool in identifying the strategic priorities for the community and the organization. Phase 5— Development of the Plan Information from the internal and external analysis was reviewed and evaluated by senior staff and strategies were developed by the leadership team to guide the Village for the next year. While the leadership team had the primary responsibility to develop the strategic direction and vision-mission-values-policies-goals, the consultant advised and consulted with the team during this process. The Center for Governmental Studies presented the results of the activities to the Village Board at a Committee of the Whole Meeting. The leadership team engaged in the development of performance measures during Phase 5 of the project and as a function of the budget planning for 2013. The Center for Governmental Studies provided assistance in reviewing and recommending operational and strategic performance measure criteria applicable to municipal government. The Village of Buffalo Grove's strategic planning process resulted in the development of a Strategic Plan that involved the following: 1. Assessment of organizational strengths, weaknesses, opportunities and threats; 2. Development of strategic planning priorities and key performance indicators; 3. Identification of strategic initiatives and actions to achieve the strategic priorities: 4. A framework for a performance measurement system for use both internally and as a balanced scorecard for public outreach; and 5. Establishment of a framework of financial strategies that support the Strategic Plan. Strategic Initiatives are new activities or programs that directly address the organization's Strategic Priorities and achievement of the outcomes articulated in the Key Performance Indicators (KPIs). While the Village may have current programs or activities that support the achievement of the KPIs, Strategic Initiatives are critical activities that will be required if all KPI targets are to be met. Specific departmental actions will be identified for each Strategic Initiative through the formulation of the annual work plan and will be communicated to representative employee groups through the designated department director on a periodic basis. 4 1 P g Strategic Planning Priorities Five strategic planning priorities were identified working with the Village Board. They are: 1. Service Optimization 2. Organizational Culture 3. Economic Development 4. Revenue Growth 5. Infrastructure Sustainability A detailed description of each priority is provided. As such, the first strategic priority is service optimization. Based on the needs and expectations of the community, core services are prioritized. Optimal services are provided by supporting an adaptive and efficient workforce. Organizational culture is the second strategic priority. With this priority, it is important to create and maintain an environment that engages and empowers all employees in the mission of the Village. The development of human capital and resources is encouraged. The third strategic priority is economic development. The quality of life in the community is maintained and enhanced through an on-going assessment, public and private partnerships and by leveraging resources to meet community objectives. An inviting environment is created for doing business in the community through targeted communication and marketing methods. These are consistent with the needs and values of the Village. Revenue growth is the fourth strategic priority. A positive financial position is maintained with a long term perspective by diversifying revenue sources and aligning fee structures to adequately reflect service demands. In addition, the Village's reliance on property and state shared taxes is reduced while ensuring revenues adequately fund services and infrastructure needs. The fifth and final strategic priority is infrastructure sustainability. With this priority, reliable and high quality infrastructure is assessed and maintained. This includes Village buildings, streets, utilities, information technology, vehicle fleet and other assets necessary to maintain service levels. The Village needs to plan for the financial resources necessary to maintain current infrastructure, upgrade for efficiency or enhanced capabilities and identify for the future infrastructure needs of the community. After the strategic priorities were established, key performance indicators were identified. Strategic initiatives and actions were also identified in order to achieve the strategic priorities. 51 Page Planning Participants The Strategic Plan involved the hard work and dedication of many individuals. The Village Board led the way with the support of the Village management team. Village staff members from all segments of the organization spent countless hours developing a plan that would be outcome-specific and measurable. Village President, Clerk and Board of Trustees Village President Village Clerk Jeffrey S. Braiman Janet Sirabian Trustee Trustee Jeff Berman Beverly Sussman Trustee Trustee Lester A. Ottenheimer III Mike Terson Trustee Trustee Andrew Stein Steve Trilling Village Management Team Village Manager Former Deputy Village Manager Dane C. Bragg Ghida Neukirch Interim Deputy Village Manager Assistant to the Village Manager Anne Marie Gaura Leisa Neimotka Director of Finance Director of Human Resources Scott Anderson Arthur A. Malinowski, Jr. Chief of Police Fire Chief Steve S. Balinski Terrence M. Vavra Director of Public Works Retired Director of Golf Gregory P. Boysen Carmen Molinaro Deputy Building Commissioner/Operations Deputy Building Commissioner/Administration Brian Sheehan Carol Berman Robert Giddens Director of Information Technology 6 1 P g SWOT Analysis Village Board A Strategic Planning Workshop was held with the Village Board on April 16, 2012. In attendance were the Village President, six Trustees, Village Clerk, Village Manager, Village Attorney, Deputy Village Manager, Director of Finance and the Assistant to the Village Manager. The workshop was facilitated by the NIU Center for Governmental Studies. The following strengths, weaknesses, opportunities and threats were identified. Strengths 1. Financial management 2. Public safety performance (Police and Fire) 3. Dedicated staff 4. Long term staff 5. Stability on Board (newly re-established Board) 6. Volunteer Core 7. Internal communication 8. Dedicated elected officials 9. Culture of innovation and efficiency 10. Appreciative community 11. Lean organization 12. Perception among peer cities (respect for Buffalo Grove) 13. Cooperation among personnel 14. AAA bond rating 15. Intergovernmental cooperation The themes focused on: 1. Staff 2. Elected officials 3. Volunteers Weaknesses 1. Reliance on shared revenues 2. Reliance on property tax 3. Retail climate (sales tax) 4. Long-term staff 5. Information Technology 6. Aging infrastructure and facilities 7. Labor issues and internal climate 7 Page^ 8. Ability to meet challenges of aging and changing community 9. Departmental competition for money and resources 10. Opportunities for growth 11. Planning perspective mismatched to current needs 12. Absence of downtown district 13. Weak enterprise activities Opportunities 1. Regionalization: economies of scale and services 2. Bringing in new businesses 3. Realizing previously approved opportunities 4. Changing technology 5. Route 53 and transportation 6. Outsourcing 7. Saving by hiring new employees 8. Redevelopment of the Town Center and other commercial centers 9. Partnering with private enterprise 10. Right-sizing 11. Intergovernmental cooperation The themes focused on: 1. Maintaining historical high quality service levels 2. Staff salaries 3. Operations and delivery of services 4. Economic development, redevelopment opportunities and AAA financial strength 5. Funding service levels 6. Unbundling true cost of services Threats 1. Washington, DC and Springfield 2. Consumption patterns, generally suburban model 3. Economic stagnation and lack of recovery 4. Housing market dynamics and effect on turnover 5. Foreclosure rate 6. Effective service to new residents, primarily non-English speaking 7. More fixed income residents 8. Anti-government sentiment 9. Increasing labor inputs on salaries, benefits and pensions 10. Increased school and park district taxes 8 P .^ The themes focused on: 1. Economic development opportunities 2. Reliance on property taxes 3. Anti government opinions Village-Wide Staff Themes A total of 26 different sessions were held with employees in all operating departments over a period of three months. The meetings were facilitated by the Village Manager, Deputy Village Manager, Director of Finance and/or the Human Resources Director. The general themes across all departments of strengths, weaknesses, opportunities and threats have been incorporated into the development of the Key Performance Indicators contained in this Plan. Particular departmental issues will also be addressed in the goals listed in the annual Budget. Specifically, a number of the FY13 Budget goals originated from the themes derived in this Plan. 9 1 P g Strategic Priorities: Our Highest Priority Issues ff k} i 10 Page Service Optimization Based on needs and expectations Of the community and prioritization of core services, provide optimal service bv supporting an adaptive and efficient work force. '11111N1WZ=EE1= Service Delivery Core vs. Non E-Services 311/CRM Input-Output Model Core Program Department Cross Training Intergovernmental Regionalization Structure/Hierarchy Municipal Partnering Value Added Annual Reporting Marketing Services 11 Page Organizational Culture Create and maintain an environment that engages and empowers all employees in the mission of the Village and encourages the development of human capital and resources. / I Problem Solving Performance Feedback and Celebrating Collaboration Expectations Communication Goal Alignment Improvement /Innovation Management Cycles Success o,l I f / r 1, Enterprise Content Power-Users Group Platforms Integration Reporting Management ... .... .... ................................................................ � .. / Leadership Compensation and Recognition and Training Internal Management Development for Health and Wellness Classification Acknowledgment Middle Management ,-- ,— _.. — ...................................... 121 Page^ " Revenue Growth Maintain a positive financial position with a long term perspective by diversifying revenue sources, aligning fee structures to adequately reflect service demands, reducing the Village's reliance on property and state shared taxes, and ensuring revenues adequately fund services and infrastructure needs. Property Tax Stabilization Sales Tax Fee Structures ................ ............................... ICI I�I�I�I�I I�I�i I I�I�I i�l�l Operating Equipment and Capital Enterprise �I�I III I I s s s Shared Services Program Costing and Inputs/Outputs Budgeting 131 Page^ Economic Development Maintain and enhances the quality of life in the community through on- going assessment, public and private partnerships, and by leveraging resources to meet community objectives. Create an inviting environment for doing business in the community through targeted communication and marketing methods, consistent with the needs and values of the Village. Vaunt Sites Retailers Retail Priorities and Business Retention and Segments Expansion Retail Housing Development Corridor Plans/ Financing Guidelines Districts Mechanisms Event Sustainability Volunteer Corps Volunteer Recruitment Public Service'Leadership ;Development 14 Page^ Infrastructure Sustainability Assess and maintain reliable and high quality infrastructure which includes Village buildings, streets, utilities (including water, sanitary sewer and drainage systems), information assets, vehicle fleet, and other assets necessary for maintaining service levels. Plan for the financial resources necessary to maintain current infrastructure, upgrade for efficiency or enhanced capabilities, and plan for the future infrastructure needs of the community. 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N c s � e ƒ ƒ ƒ o c c c n n n 2 2 5; u u u \ e e e a \ 2 2¥ y e o / � \ \ \ ~ § \ \ \ � � ± r) r) r) n ° _ c n � $ cu ¢ q q q ? - ƒ § k u Ln ■ 0 m k \ E E o � 2 k � 5 m £ - 2 � _■ / 2 Ecu 2 e 3 E ■ \ � ■ § � � � 2 a " r CL k % � : E m t w © 2 ■ c a _ � \ ;J ' E 'ffi7 2 cu \ W 0 © / \ > R 2 0 " a > fk k ■ ■ ( . . CL a � ¥ c s e a � / / / / / % § § § § § o \ & . 3 3 3 3 3 ± 0 0 0 0 0 n & R R R R R c 9g g g g g c \ 7 £ ° 2 c e § \ C q q q q £ \ . 2 \ l U U U U U n = & & & m m E . c m E k M ° 0 v � 2 � d § { § / " 2 ■ / > E 7 § m { m M ± e r CL ° c E 0 . o \ a A k \ k O = 2 -Ir— § k \ E § . 2 2 v E � : 0 c \ ° § : EJ \ k E E LL E » ? ) k E ° C ■ 3 § D m "x 2 r ro \ k 7 > k / M ■ t \ § 2 t k k 2 § 0 a \ \ \ ..... uj C Monthly Management Report- November 2012 7-D Overview The Monthly Management Report is available at www.vbg.org. Attachments Trustee Liaison Staff Contact Dane C Bragg,Office of Village Manager Monday, December 17, 2012 Village Managers Report -Item : 7-D See appendix: Appendix002- Mgt Report 12-17-2012.pdf Public Hearing: Fiscal Year 2013 Appropriation Ordinance 8-A .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends discussion. Overview As required under the Illinois Compiled Statutes, Section 5/8-2-9 in Chapter 65 of the Illinois Municipal Code,the Fiscal Year 2013 Appropriation Ordinance for all Village funds has been prepared for public hearing and consideration by the President and Board of Trustees. By statute,this ordinance must be approved and have an effective date no later than the end of the first quarter of the applicable fiscal period. The presentation of this ordinance during the public hearing, and its subsequent adoption,will be the final step in the Fiscal Year 2013 budget cycle. Attachments Trustee Liaison Staff Contact Trustee Berman M.on.daY>............December ...1..7......2.0.1..2..............................................................................................Special ...Business ..._...Item ........8._A......................................................................................................................... Ordinance No. 2012- : An Ordinance Amending 10-A Chapter 5.20 Liquor Controls, Class E .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview A Class E license is cancelled for Continental Restaurant, Inc. They are requesting a Class A license and will return the Class E license when the Class A is issued. A Class E license is cancelled for Michael's of Buffalo Inc., d/b/a Michael's Chicago Style Red Hots,340 Half Day Road. The license was applied for but never issued. Attachments Class E License.pdf Trustee Liaison Staff Contact President Braiman Jane L Olson, .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Monday, December 17, 2012 Consent Agenda: Ordinances and Resolutions - Item : 10-A ORDINANCE NO. 2012- AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE,COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. Subsection E. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows: E. Class E. Licensee and d/b/a Address 1. Hanabi, Inc. d/b/a Hanabi Japanese Restaurant 734 S. Buffalo Grove Road 2. Best In Town, Inc. d/b/a Giordano's of Buffalo Grove 270 North McHenry Road 3. Grande Jakes Fresh Mexican Grill in BG, Inc. 205 Dundee Road 4. K.S.H., Inc. d/b/a Deerfields Bakery 201 North Buffalo Grove Road 5. The Noodle Shop, Co.- Colorado Inc. 1205 Dundee Road d/b/a Noodles & Co. Section 2 A. A Class E license is hereby cancelled for Michael's of Buffalo Grove,Inc. 340 Half Day Road. B. A Class E license is hereby cancelled for Continental Restaurant, Inc. 782 S. Buffalo Grove Road. C. This Section 2 shall not be codified. Section 3 This Ordinance shall be in full force and effect from and after its passage and approval. AYES: NAYS: ABSENT: PASSED: APPROVED: Village President ATTEST: Village Clerk Ordinance No. 2012- : An Ordinance Granting a Variation to the Buffalo Grove Sign Code for Hamilton 10-B Partners, 1081-1087 Johnson Drive .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview Request was made by Hamilton Partners, 300 Park Boulevard, Suite 500, Itasca, Illinois 60143, for variance of Sign Code, Section 14.20.060,pertaining to For Rent, Sale, Lease Signs, for the purpose of allowing the existing 4' x 8' for rent, sale, lease sign to remain beyond the permitted time period for the property located at 1081-1087 Johnson Drive in the Chevy Chase Business Park. A public hearing was held on Tuesday,November 20, 2012. Mr. Jim Lang, Hamilton Partners, appeared at the public hearing and presented documentary evidence. The Zoning Board of Appeals, by a vote of 4 to 0, recommends to the Village Board to grant the request made by Hamilton Partners, 300 Park Boulevard, Suite 500, Itasca, Illinois 60143, for variance of Sign Code, Section 14.20.060, pertaining to For Rent, Sale, Lease Signs, for the purpose of allowing the existing 4' x 8' for rent, sale, lease sign to remain beyond the permitted time period for the property located at 1081-1087 Johnson Drive in the Chevy Chase Business Park. Subject to the Village Engineer's memorandum dated November 6, 2012. Subject to the Appearance Review Team (ART) minutes dated November 6, 2012. The sign is to remain as depicted on Exhibit El. This sign shall be reviewed in six (6) months for status at the May 21, 2012 Zoning Board of Appeals meeting. Pursuant to Sign Code, Section 14.40.010, Subsection A. Next Steps None Prior Actions A public hearing was held by the Zoning Board of Appeals on Tuesday,November 20,2012. Anticipated Future Board Actions None Attachments 1081-1087 Johnson Dr Ord.pdf Mins&Findings, 1081-1087 Johnson Dr,Hamilton Partners.pdf Exh El.pdf Trustee Liaison Staff Contact Trustee Trilling Brian P Sheehan, .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Monday, December 17, 2012 Consent Agenda: Ordinances and Resolutions - Item : 10-B 12/05/2012 ORDINANCE NO. 2012- GRANTING A VARIATION FROM SECTION 14.20.060 OF THE BUFFALO GROVE SIGN CODE Hamilton Partners at 1081-1087 Johnson Drive WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the real property ("Property") hereinafter legally described is zoned as a special use in the I- Industrial District and is referred to herein as 1081-1087 Johnson Drive, Buffalo Grove, Illinois; and WHEREAS, request is being made by Hamilton Parmerst 300 Park Boulevard, Suite 500, Itasca, Illinois for variance of Sign Code, Section 14.20.060, pertaining to For Rent, Sale, Lease Signs, for the purpose of allowing the existing 4 foot x 8 foot for rent, sale, lease sign to remain beyond the permitted time period for the property located at 1081-1087 Johnson Drive in the Chevy Chase Business Park; and WHEREAS, the Zoning Board of Appeals held a public hearing at which it received testimony on the requested variations; and WHEREAS, the Zoning Board of Appeals made certain findings of fact, made a positive recommendation for the variation and prepared minutes of the public hearing; and WHEREAS, the Corporate Authorities of the Village of Buffalo Grove hereby determine and find that the requested sign variation for the ground sign is in harmony with the general purpose and intent of the Sign Code (Title 14 of the Buffalo Grove Municipal Code) , and that (1) not allowing the variance will cause undue and unnecessary hardship due to the unique or unusual circumstances of the necessity to market the property as available for lease, (2) the granting of the requested variance would not be detrimental to the property owners in the vicinity, (3) the unusual conditions applying to the specific property do not apply generally to other properties in the Village, and (4) the granting of the variance will not be contrary to the general objectives of the Village's Sign Code of moderating the size, number and obtrusive placement of signs and the reduction of clutter. 1 NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The preceding WHEREAS clauses are hereby adopted by the Corporate Authorities and made a part hereof. Section 2. A variance is hereby granted to Section 14.20.060 of the Village Sign Code (Title 14 of the Buffalo Grove Municipal Code), to allow the existing 4 foot x 8 foot for rent, sale, lease sign to remain beyond the permitted time period for the property located at 1081-1087 Johnson Drive in the Chevy Chase Business Park and legally defined as follows: That parts of Lots 12, 13, 14, 15, 16 and 17 in Chevy Chase Business Park, being a Resubdivision of part of the south 1/z of Section 34, Township 43 north, Range 11, east of the Third Principal Meridian and part of the northeast 1/4 of Section 3, Township 42 north, Range 11, east of the Third Principal Meridian, according to the Plat thereof recorded in Lake County, Illinois on November 22, 1985 as Document Number 2401511, all in Lake and Cook Counties, Illinois. Section 3. The variation is subject to the following conditions: A. Subject to the Village Engineer's memorandum dated November 6, 2012; and, B. Subject to the Appearance Review Team (ART) minutes dated November 6, 2012; and C. The sign is to remain as depicted on Exhibit El; and D. The sign shall be reviewed by the Village Zoning Board of Appeals every six (6) months for status for compliance with the Sign Code requirements. Section 4. This Ordinance shall be in full force and effect from and after its passage, and approval. This Ordinance shall not be codified. AYES: NAYES: 2 ABSENT: PASSED: , 2012. APPROVED: , 2012. APPROVED: Village President ATTEST: Village Clerk Tressler/Park Ridge/#98130 3 1081-1087 JOHNSON DRIVE, HAMILTON PARTNERS-SIGN CODE, SECTION 14.20.060, FOR THE PURPOSE OF ALLOWING THE EXISTING 4'X 8' FOR RENT, SALE, LEASE SIGN TO REMAIN BEYOND THE PERMITTED TIME PERIOD FOR THE PROPERTY LOCATED AT 1081-1087 JOHNSON DRIVE IN THE CHEVY CHASE BUSINESS PARK Mr.Jim Lang, Hamilton Partners, 300 Park Boulevard, Suite 500, Itasca, Illinois 60143, was present and sworn in.The public hearing notice published in the Daily Herald on November 1, 2012 was read. Ch. Entman read the Village Engineer's memorandum addressed to Brian Sheehan dated November 6, 2012 into the record. He also read the Appearance Review Team (ART) minutes dated November 6, 2012 and the subsequent responses from Carol Berman, Brian Sheehan and Com. Windecker. Com. Cesario asked if the 47,215 square feet is actively being marketed. Mr. Lang stated that initially the entire building was going to be vacated.Then the current tenant decided to remain in the back portion of the building.That necessitated that need to change the sign to reflect the amount of space leased and the amount of space available. Ch. Entman recommended this sign be reviewed in six (6) months for status. There were no additional questions or comments from the Commissioners. There were no questions or comments from the audience. Com. Cesario made the following motion: I move we recommend to the Village Board to grant the request made by Hamilton Partners, 300 Park Boulevard, Suite 500, Itasca, Illinois 60143, for variance of Sign Code, Section 14.20.060, pertaining to For Rent, Sale, Lease Signs, for the purpose of allowing the existing 4' x 8' for rent, sale, lease sign to remain beyond the permitted time period for the property located at 1081-1087 Johnson Drive in the Chevy Chase Business Park. Subject to the Village Engineer's memorandum dated November 6, 2012. Subject to the Appearance Review Team (ART) minutes dated November 6, 2012.The sign is to remain as depicted on Exhibit E1.This sign shall be reviewed in six(6) months for status at the May 21, 2012 Zoning Board of Appeals meeting. Pursuant to Sign Code, Section 14.40.010, Subsection A. Com. Au seconded the motion. Roll Call Vote: AYE—Cesario, Steingold, Au, Entman NAY— None ABSTAIN — None Motion Passed 4 to 0. Item to appear on the December 17, 2012 Village Board agenda. DRAFT MINUTES ZONING BOARD OF APPEALS NOVEMBER 20, 2012 ZONING BOARD OF APPEALS VILLAGE OF BUFFALO GROVE, ILLINOIS FINDINGS OF FACT ON VARIATION OF SIGN CODE THE BUFFALO GROVE ZONING BOARD OF APPEALS HEREBY MAKES THE FOLLOWING FINDINGS OF FACT AND CONCLUSIONS: I. THE SUBJECT PROPERTY: A. Applicant: Hamilton Partners B. Location: 1081-1087 Johnson Drive C. Zoning District: I-Industrial D. Type of Sign: For rent, Sale, Lease Sign E. Characteristics of Sign (including size): 4' x 8' double faced For Rent, Sale, Lease sign. F. Lot Characteristics: Irregular rectangular-shaped lot located in the Chevy Chase Business Park II. CHARACTERISTICS OF THE SURROUNDING AREA: North— R9 SU— Multiple Family Residential District South—I - Industrial District East- I —Industrial District West- I —Industrial District III. VARIATION SOUGHT: Sign Code, Section 14.20.060, pertaining to For Rent, Sale, Lease Signs, for the purpose of allowing the existing 4' x 8' for rent, sale, lease sign to remain beyond the permitted time period for the property located at 1081-1087 Johnson Drive in the Chevy Chase Business Park. IV. EXHIBITS DEPICTING VARIATION: A. Exhibit "Al"—Site Plan B. Exhibit "A2"— Partial Plat of Survey depicting sign location C. Exhibit "D"—Letter dated October 30, 2012 D. Exhibit "E1"—Color sign rendering E. Exhibit "E2"—Sign construction rendering Draft Findings of Fact Hamilton Partners, 1081-1087 Johnson Drive November 20,2012 Page 1 of 4 V. VILLAGE ENGINEER'S REPORT Village Engineer's memorandum addressed to Brian Sheehan dated November 6, 2012 which states: "In follow-up to your memo dated 10/30/12, RE: "Zoning Board of Appeals Public Hearing- November 20, 2012", we have reviewed the materials which you provided concerning 1081-1087 Johnson Drive, Hamilton Partners, Sign Code, Section 14.20.060, for the purpose of allowing the existing 4' X 8' for rent, sale, lease sign to remain beyond the permitted time period for the property located at 1081-1087 Johnson Drive in the Chevy Chase Business Park. We do not see any problem with this proposed temporary sign installation." VI. VARIATION POWER & CRITERIA: Sign Code, Section 14.40.010, Sub-section A. VII. PUBLIC HEARING: After due notice as required by law, a copy of said publication notice being attached hereto as Exhibit C, the Zoning Board of Appeals held a public hearing regarding the proposed variance on Tuesday, November 20, 2012 at the Village Hall, 50 Raupp Blvd., Buffalo Grove, IL 60089 at 7:30P.M. The applicant, Mr.Jim Lang, Hamilton Partners, testified at the hearing and presented documentary evidence. The following objectors appeared at the hearing: None The following sent written objection prior to the hearing: None Attached hereto and made a part hereof as Exhibit J are the minutes of the Zoning Board of Appeals meeting held on Tuesday, November 20, 2012. VIII. FINDINGS: The Zoning Board of Appeals finds that the criteria as set forth in Section 14.40.010, Subsection A of the Sign Code have been met in that the Petitioner has shown: 1. That not allowing the variance will cause undue and unnecessary hardship due to the following unique or unusual circumstances: Draft Findings of Fact Hamilton Partners, 1081-1087 Johnson Drive November 20,2012 Page 2 of 4 A. The necessity to market the property as available for lease. 2. That granting the requested variance would not be detrimental to the property owners in the vicinity; 3. That the unusual conditions applying to the specific property do not apply generally to other properties in the Village; and, 4. That granting of the variance will not be contrary to the general objectives of this the Village's Sign Code of moderating the size, number and obtrusive placement of signs and the reduction of clutter. IX. CONDITIONS: The variance shall be subject to the following conditions: 1. Subject to the Village Engineer's memorandum dated November 6, 2012. 2. Subject to the Appearance Review Team (ART) minutes dated November 6, 2012. 3. The sign is to remain as depicted on Exhibit E1. 4. This sign shall be reviewed in six(6) months for status at the May 21, 2012 Zoning Board of Appeals meeting. X. CONCLUSION: The Zoning Board of Appeals, by a vote of 4 to 0, recommends to the Village Board to grant the request made by Hamilton Partners, 300 Park Boulevard, Suite 500, Itasca, Illinois 60143, for variance of Sign Code, Section 14.20.060, pertaining to For Rent, Sale, Lease Signs, for the purpose of allowing the existing 4' x 8' for rent, sale, lease sign to remain beyond the permitted time period for the property located at 1081-1087 Johnson Drive in the Chevy Chase Business Park. Dated—November 20, 2012 VILLAGE OF BUFFALO GROVE, IL Bruce Entman, Chairman Zoning Board of Appeals Draft Findings of Fact Hamilton Partners, 1081-1087 Johnson Drive November 20,2012 Page 3 of 4 Draft Findings of Fact Hamilton Partners, 1081-1087 Johnson Drive November 20,2012 Page 4 of 4 PUBLIC HEARING NOTICE PUBLIC NOTICE is hereby given that the Buffalo Grove Zoning Board of Appeals will hold a Public Hearing at 7:30 P.M. on Tuesday, November 20, 2012 in the Council Chambers of the Village Hall, 50 Raupp Boulevard. Request is being made by Hamilton Partners, 300 Park Boulevard, Suite 500, Itasca, Illinois 60143, for variance of Sign Code, Section 14.20.060, pertaining to For Rent, Sale, Lease Signs, for the purpose of allowing the existing 4' x 8' for rent, sale, lease sign to remain beyond the permitted time period for the property located at 1081-1087 Johnson Drive in the Chevy Chase Business Park. Legal Description: That parts of Lots 12, 13, 14, 15, 16 and 17 in Chevy Chase Business Park, being a Resubdivision of part of the south % of Section 34, Township 43 north, Range 11, east of the Third Principal Meridian and part of the northeast % of Section 3, Township 42 north, Range 11, east of the Third Principal Meridian, according to the Plat thereof recorded in Lake County, Illinois on November 22, 1985 as Document Number 2401511, all in Lake and Cook Counties, Illinois. Commonly known as: 1081-1087 Johnson Drive, Buffalo Grove, Illinois 60089 VILLAGE OF BUFFALO GROVE, IL Bruce Entman, Chairman Zoning Board of Appeals SiteLocation : 1081 - 1087 Johnson Dr. Site Location 1150 1240 1246-1250 1320- 1124-1128 1211- 1324 13 1144 1153-1157 1173 1201 1215 .�a 1237 1266 1310- 1104- 1134- 1314 1108 1114- 1138 1163-11 1179- 1221--1225 1231 31 133 Ills 1183 7 -7 1100 1080-1098 1081-1087 51 -201 1067 JOHa 1055 1010 /1030 —� "oy 1050 DR. 2 1040 �' �� 1001 T 1 Mn Zoning Board of Appeals Public Hearing - November 20, 2012 Gregory P Boysen to: Brian P Sheehan 11/06/2012 02:17 PM Brian - In follow-up to your memo dated 10/30/12, RE: "Zoning Board of Appeals Public Hearing - November 20, 2012", we have reviewed the materials which you provided concerning 1081-1087 Johnson Drive, Hamilton Partners, Sign Code, Section 14.20.060, for the purpose of allowing the existing 4'X 8'for rent, sale, lease sign to remain beyond the permitted time period for the property located at 1081-1087 Johnson Drive in the Chevy Chase Business Park. We do not see any problem with this proposed temporary sign installation. Gregory P. Boysen, PE Director of Public Works and Village Engineer Village of Buffalo Grove, IL 51 Raupp Blvd. Buffalo Grove, IL 60089 Phone: (847) 459-2547 Fax: (847)537-5845 Email: gboysen@vbg.org ART (Appearance Review Team) Meeting NOVEMBER 6, 2012 1081-1087 JOHNSON DRIVE, HAMILTON PARTNER FOR RENT, SALE, LEASE SIGN PRESENT Brian Sheehan, Deputy Building Commissioner/Operations Carol Berman/ Deputy Building Commissioner/Administration Robert Pfeil, Village Planner Nidhi Vaid, Associate Planner Joseph Wallace III, Plan Examiner Louis Windecker, ZBA Commissioner PROPOSAL Request is being made by Hamilton Partners, 300 Park Boulevard, Suite 500, Itasca, Illinois 60143, for variance of Sign Code, Section 14.20.060, pertaining to For Rent, Sale, Lease Signs, for the purpose of allowing the existing 4' x 8' for rent, sale, lease sign to remain beyond the permitted time period for the property located at 1081-1087 Johnson Drive in the Chevy Chase Business Park, Com. Windecker advised that he conducted a site visit and the copy on the sign has changed from the Exhibit provided. The "31,731 SQ. FT." has a strike through it and the words "Leased" above it. Mr. Sheehan advised that a new color rendering of the correct sign copy would need to be submitted prior to the November 20, 2012 ZBA meeting for review. Mr. Sheehan asked Mrs. Kamka to contact Hamilton Partners and advise them of this. There were no additional questions or comments. RECOMMENDATION The ART will withhold any recommendation until the revised color rendering has been submitted and distributed to the ART for review. This request is scheduled to appear before the ZBA on Tuesday, November 20, 2012. Prepared by: Julie Kamka Building & Zoning Department Re: 1081-1087 Johnson Drive-ART follow up Carrel C Berman to: Julie C Kamka 11/12/2012 03:15 PM "Brian Sheehan", Joseph J Wallace 111, "Louis Windecker", Nidhi Cc. Vaid, Robert E Pfeil Julie, I have no problem with this sign. However, I question why they need the sign if the space is rented. Carol Berman Deputy Building Commissioner/Administration Village of Buffalo Grove 50 Raupp Blvd. Buffalo Grove, IL 60089 (847)459-2530 Julie C Kamka Dear ART Members, Attached is the revised sig... 11/12/2012 09:17:35 AM From: Julie C KamkaNOBG To: "Brian Sheehan"<bsheehan@vbg,org>, Carol C BermanNOBG@VOBG, Robert E Pfei1NOBG@VOBG, Joseph J Wallace I IIIVOBG@VOBG, Nidhi VaidNOBG@VOBG, "Louis Windecker"<louiswindl @att.net>, Date: 11/12/2012 09:17 AM Subject: 1081-1087 Johnson Drive-ART follow up Dear ART Members, Attached is the revised sign rendering for the leasing sign at 1081-1087 Johnson Drive. Please review and advise of any concerns. I will forward your comments to the ZBA with an ART recommendation, [attachment"1081-1087 Johnson Dr Revised Sign Drawing 11-12-12.pdf'deleted by Carol C BermanNOBG] Julie Kamka Village of Buffalo Grove Phone(847)459-2521 Fax(847)459-7944 Email: jkamka@vbg.org Page 1 of 1 RE: 1081-1087 Johnson Drive - ART follow up Louis Windecker to: jkamka, 'Brian Sheehan', cberman, rpfeil, JWallace,Nidhi,Vaid 11/12/2012 11:58 AM Hide Details From: "Louis Windecker" <louiswind I @att.net> Sort List... To: <jkamka@vbg.org>, "'Brian Sheehan"' <bsheehan@vbg.org>, <cberman@vbg.org>, <rpfei@vbg.org>, <JWallace@vbg.org>, <Nidhi.Vaid@vbg.org>, Dear Julie, 11/12/12 Reviewing this sign for appearance it looks OK. In reality there may be several questions about copy by the ZBA. Louis Windecker, ZBA Comm. From: jkamka@vbg.org [mai Ito:ikamka@vbg.org] Sent: Monday, November 12, 2012 9:18 AM To: Brian Sheehan; cberman@vbg.org; rpfeil@vbg,org; .]Wallace@vbg.org; Nidhi.Vaid@vbg.org; Louis Windecker Subject: 1081-1087 Johnson Drive -ART follow up Dear ART Members, Attached is the revised sign rendering for the leasing sign at 1081-1087 Johnson Drive. Please review and advise of any concerns. I will forward your comments to the ZBA with an ART recommendation. (See attached file: 1081-1087 Johnson Dr Revised Sign Drawing 11-12-12.pdf) Julie Kamka Village of Buffalo Grove Phone (847) 459-2521 Fax(847)459-7944 Email: kamka(a)_vbq.orq file://C:lUserslkainkajclAppDatalLocallTemp1141notes0410131—web0046.htm 11/12/2012 o - l ® B d Square Feet: 78,946 S.F. Features Office SF: 2,500 S.F. r n Rail Doors: 0 Docks: 0 Int, 10 Ext,0 DI � - Clear Height: 24 Ft, BOAK� W x Bay Size; 40x32 Ft. EXHIBIT Remarks Total Bldg Sq i-t: 127,416 S.F. Divisible to 47,215sf/31,731 sf Divisible: Yes Site and Building plan 1 l - s� _ j a } AILBLE "Ocil 'i tts -I a y tA3 �'/1i:1 f'o"z l Uri t _ �,r �7 } rAl,r Contact Information Hamilton Partners Industrial Division Industrial @ hamiltonpartners.com Phone:630-250-9700 Fax:630-250-8521 Page 1 of S Generaled au March 14,2011 � I I Nd4�`/057 E I° 'ggz _ �'�✓ �y9�y'o � II �®w 0 k3 w J N. /��'/e ems,✓�� v o�°�fijr� \ 1 1 <-�STATE Iccup 6F IL COOK 0Li OF DOOOOR I•EDWARD ,AN ILLINOIS REGISTERED LAND SURVEYOR HEREBY CERTIFY TO BANK OF MONTREAL AND LAWYFRS TITLE INSURANCE CnRPnRATrnN. uj LLIU CY LLlU CO ® < 0 cj v uj z c) Q 40 A � c� 4 0 : LL Lf) '1'1� bo TWO d�- co Lcu- F �9 v) 0 CIO �. ca 0 Cie CD LUN :[ ` erg LUM Boom �a. ii 0 Ln - •- , LULJ a if `cs tir i mom U- as 00 ui j — < Cc:-, Ca a no 10 i of Resolution No. 2012- : A Resolution for the 10-C Adoption of Amendments to the Personnel Manual. .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview The process of revising the entire Personnel Manual ("Manual") for Village employees is currently being undertaken in recognition that a comprehensive review of the Manual has not been conducted for several years. However, incremental changes have been made to the Manual over the years and human resource related practices and procedures have been modified, as required, to assure that the Village's system remained up-to-date and was legally compliant. The proposed amendments to the Manual, currently before the Village Board, are intended to: A) Address the definition of Full-Time Employee as located within the Patient Protection and Affordable Care Act(PPACA or Federal Healthcare Law), and B) Clarify the Village's policies as they relate to which employee groups are eligible to earn compensatory time off. Attachments 2012 Personnel Manual Amendments 12 17 2012.pdf Trustee Liaison Staff Contact Trustee Sussman Arthur Malinowski, .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Monday, December 17, 2012 Consent Agenda: Ordinances and Resolutions - Item : 10-C RESOLUTION NO. 2012- RESOLUTION FOR THE ADOPTION OF AMENDMENTS TO THE PERSONNEL MANUAL WHEREAS, on June 18, 1984 the Buffalo Grove Board of Trustees adopted personnel policies and procedures by Resolution No. 84-43 and amended same in 1988, 1990, 1993, 1994, 1996, 1998, 2000, 2001; 2003, 2005, 2006, 2007; 2009; 2011 and, WHEREAS, in order to reflect current trends in human resources administration, occasional amendments to the Personnel Manual are necessary; and, NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES of the Village of Buffalo Grove, Cook and Lake Counties, Illinois that the changes to the Personnel Rules that are contained in Exhibit A attached hereto are adopted by the Village of Buffalo Grove amending the personnel policies and procedures adopted by Resolution No. 84- 43, as amended; and, BE IT FURTHER RESOLVED that the amendments hereto referenced shall be in full force and effective January 1, 2013. AYES: NAYES: ABSENT: Approved , 2012 Passed , 2012 Village President Attest: Village Clerk 1 EXHIBIT A TO RESOLUTION AMENDING THE BUFFALO GROVE PERSONNEL MANUAL BUFFALO GROVE PERSONNEL MANUAL CHAPTER 2.00 DEFINITIONS 2.47-Position A group of current duties and responsibilities assigned or delegated, requiring the full-time, part- time, and/or temporary/seasonal employment of one person. These types of employment are described as follows: A. Full-Time Employee: A position included in the adopted annual budget that is neither specified as part time or temporary/seasonal employment, nor limited for a period of less than the budget year; also any such position established during a given budget year unless the appointing authority certifies that such position will not be continued in the succeeding year's budget; the actual hours of work for which are getter-filly not less than 2080 per year. B. Regular Employee: An employee who has been appointed to a full-time position in accordance with this Manual and who has successfully completed the probationary period of said position. C. R+ewta+Part-Time Employee: Year-round Employment in a position for work on a basis of less than a standard work day, work week, or duty tour which may be of a regular or intermittent nature, the actual hours of work for which are less than 2080 1508 per year. Part-time employees shall work 29 or less hours per week and 1,508 or less hours per year. D. Temporary/Seasonal Employee: A position comprising duties which occur, terminate and which may recur seasonally, intermittently and according to the needs of a department; non permanent employment lasting less than twelve (12) consecutive calendar months. Temporary/seasonal employees shall work 29 or less hours per week and 1,508 or less hours per year. ------------------------------------------------------------------------- ------------------------------------------------------------------------- BUFFALO GROVE PERSONNEL MANUAL CHAPTER 8.00 COMPENSATION 8.12- Overtime Eli ig bility: All regular, non-exempt, employees shall be eligible for overtime compensation. Compensation for overtime may be in the form of premium pay or compensatory time off. The Village Manager shall designate the form of overtime compensation available to each class of work in the municipal service, consistent with the Fair Labor Standards Act of 1938 ("FLSA"), as amended and any applicable state laws. Overtime Hours: Overtime hours shall be computed and paid in increments of one quarter of an hour. Overtime amounts of seven (7) minutes or less in a fifteen (15) minute period shall not be compensable. Overtime amounts of eight(8) minutes or more in a fifteen (15) minute period shall 2 be counted and paid as fifteen (15) minutes of overtime. All overtime hours must be approved by the Department Director or their designee. Scheduling: Overtime scheduling in all departments must be approved in writing or verbally by the Department Director or his designee prior to overtime being worked, except in case of emergency in which case Department Director approval may be designated on the following business day. Premium Pay: Employees in classes eligible for premium pay shall be compensated at the rate of one and one half (1.5) times the equivalent hourly rate of the employee for all overtime hours actually worked. Hours worked on a holiday observed by the Village shall be compensated at the rate of two (2) times the equivalent hourly rate of the employee for hours worked, except as otherwise provided by Section 11.02 of these rules. Compensatory Time: hetir-per-hetir-basis for-ei,eFtime hetir-s wer4ied. ON,eF6me hetir-s sha4l be noted on the employee-!& tifne sheet, however-, the aeef+ial of ee fne will be dene stfiedy for- the pttfpeses E) Employees not exempt from the FLSA may at their election be awarded compensatory time off at the rate of one and one half(1.5) times the equivalent hourly rate of the employee for all overtime hours actually worked. The maximum number of compensatory time hours that an employee may accrue shall be set forth in the general orders or standard operating procedures of each department, but in no circumstance may an employee's maximum compensatory time accrual exceed the maximum accrual established by the FLSA. Employees exempt from the FLSA, shall not earn compensatory time. 3 Ordinance No. 2012- : An Ordinance Approving an Amendment to Exhibit C of the Fourth Amended 10-D Annexation Agreement for the Villas at Hidden Lake .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview The Villas at Hidden Lake Homeowners Association has requested an amendment of Exhibit C of the amended annexation agreement in order to allow minor modifications to the fencing plan approved as Exhibit C. The modifications consist of an extension to the two segments of fencing that are adjacent to the intersection of Buffalo Grove Road and Kendall Court. The Association is proposing adding an eight foot section of fencing on the north side of Kendall Court maintaining a 1 foot minimum setback from the right of way and a sixteen foot extension on the south side of Kendall Court maintaining a 2 foot minimum setback from the right of way. The extensions would be a continuation of the black ornamental metal, five feet in height that was previously approved. Details concerning the fence extensions are included in Revised Exhibit C to the draft amended annexation agreement (attached). Prior Actions Approval of Ordinance 2012-048 Attachments Ordinance_Villas at Hidden Lake_amendmt of Exhibit C to Annexation Agnunt_12-12-2012.pdf Villa's at Hidden Lake—Revised Exh C 12-13-2012.pdf Trustee Liaison Staff Contact Trustee Sussman Brian P Sheehan, .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Monday, December 17, 2012 Consent Agenda: Ordinances and Resolutions - Item : 10-D 12/12/2012 ORDINANCE NO. 2012- AN ORDINANCE APPROVING AN AMENDMENT TO EXHIBIT C OF THE FOURTH AMENDED ANNEXATION AGREEMENT Villas at Hidden Lake Northeast corner of Deerfield Parkway/Buffalo Grove Road WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, the Corporate Authorities of the Village of Buffalo Grove enacted Ordinance No. 2012-048 approving the fourth amendment of the annexation agreement for the Villas at Hidden Lake for the Property legally described in Exhibit A hereto; and, WHEREAS, the Villas at Hidden Lake Homeowners Association has requested amendment of Exhibit C of the amended annexation agreement to allow minor modifications to the fencing plan approved as Exhibit C to said amended annexation agreement; and, WHEREAS, said modifications pertain to two segments of fencing adjacent to the intersection of Buffalo Grove Road and Kendall Court; and, WHEREAS, the Village Board has determined that the proposed modifications to the fencing as depicted on revised Exhibit C are appropriate and will serve the best interests of the residents of the Villas at Hidden Lake. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. This ordinance is made pursuant to and in accordance with the Village's Zoning Ordinance, Development Ordinance and the Village's Home Rule powers. The preceding Whereas clauses are incorporated herein. Section 2. Revised Exhibit C, attached hereto and made a part hereof, is approved to allow modifications to the fencing as set forth on said Exhibit. 2 Section 3. This Ordinance shall be in full force and effect from and after its passage and approval. This Ordinance shall not be codified. AYES: NAYS: ABSENT: PASSED: APPROVED: ATTEST: APPROVED: Village Clerk Jeffrey S. Braiman, Village President This document was prepared by: Brian Sheehan, Deputy Building Commissioner, Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 Mail to: Village Clerk Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 FINAL LANDSCAPING PLAN VILLAS AT HIDDEN LAKE I� 11,evIsed III; Mll sill lil C !!!!page...."I BUFFALO GROVE, ILLINOIS PLANT LIST (OVERALL PLAN) MRRL�RTREEE RRTANIC NAME COMMON NAME FEE Roo, ; re=P eke RAT MN T A=,.T, ee Ne,m, �oNoo< AEA Tk(TO ro ��< ds PACE°�,°M�; NT oN IL am<°ro�a° 111, A1e 1—e E�m a�a N�� — KE e om E%ISTi(T NATURAL �� ATfIT L�NEIT�wL areN,wEN,u 2auerewa,reEES EAs Ro REMAiN7 L w YER uNE a AF aRMA Fen nee e1 eee, E�,00<a.eoN:Al., ,o ee.e s wETLANo RUEEER . oMx Al I ,N,< ee.e Xme sL 1.1.111,Ta<T a, 3^ exe IT s T��o".ea�o a<emo�e w.—I L—, 3 eke G—Al _ EEN,REEE a aNS e N,Ee ere a�a 'AS E �.w, a.ro �e,eee sea XIZ IRS o e 3 11 .. AA—. wT,a, e eka of e 1se9e men„�, e aka � RRs nEre M,E= EF 9 9 y' N�esc�FNATLR�s � ILA 3 oo�a 1 �e.w T „a,es ae< S1,<ee11 I'll I N,�� Ae�.Nee All ae� � ,,,,. I , MONT GZ 3LAS5 I;E TUoEo 3 A LNIII,IK -,I,I L,1 , � �' o --MEADOW SffD MIX II ROTANC NAME COMMON NAME UNT/ f I111,IIVT V<E �3 OML ACRE 43 LEE TEMPORARY MATRX 1 O 2 VFRE 1y.oxo meo reee Toc zo LAS V 2 ALL —J n.�a A1i.a saes oats 11 Les 1 AFP El-mneaenss m.oeo we av= ze,es 5 R' Ill ll l,IN yrortz oea causrs a<Py s io les III I'LII'lIV ¢�A ''II MATRIX f I11',IT — I pOPA VE CSTR OPATI PERMANENTOR L VE 1 Lll Pe<rsemo nooav rere c�perasz AI of i�LNo I l`(,I �I,Trl ,I I AT I JI L. r rom e,�ea,a A.m.,=em a Al 4 �ommo�rea.=.e9e c R 6 roma,T<,e,o ee .<e,e ''I e ,A .00= F o �R,�� R D TI m ----------------- I:�meeele�e O 1,sEa1 O11 Fc „eeeee eemmee a<99es,� 3.A 7J O 'l �. 2 RL e EeeE O I I � DD c IE,oa�e,Nmo<„o�a,�em Lommo�eo.<,<� TereT � _ I � 2 ALL--I ee � �Me.ee TAB p o 3 VFE —� w.<,eow.. < N< e p c` — Al M i RS RSM i i I EBs AT l swEER�jvaP CAL)Ns AFE ��-Fxi�a�I, e« T � EE T T SITL I � T I 2 ALL I ` I I T s T 1 E DMF JE sIT®T i s AA' IT N aR RET - _ ® ——— E Ex�s,�No wALIT W CLASSY ATIEL S "P�Aaa A 3 RAM DEERFIELD PARKWAY OVERALL LANDSCAPE PLAN SCALE: 1-30 0" eAW, "" VILLAS AT HIDDEN LAKE SLSoE TEo of "PNL AT REwsoN /'ss"E TW (� Michael AD aW BUFFALO OROVE,ILLINOIS — — (J Sriyd:r N L-d—pe o reEv�Ew aNLv T EST sF FINAL CANYON DEVELOPMENT GROUP DBIDDINc -- L Arch itzcure O m £ LANDSCAPE PLAN 820 EAST TERRA CELLA AVENUE STRUCTION -'- S7oNE A—NEI PLµ Nvs CRYSTAL LAKE.ILLINOIS 6DO12 � I L w ...� >> — cn> W J o � , w o -- w z w J J= = � "J zwmQ w w EL wU z � > Cn w w u > U w w z > z ' z > J w » i wZw c-)(n > - r� —-- -- --- - ------ ----- ------ — - \ IIIL... „„ II ------------- CO �J �J O �....... Authorization to Engage Professional Recruitment Services 10-E .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval of authorization to enter into an agreement with Voorhees Associates LLC to provide professional recruitment services in an amount not to exceed$22,400 and inclusive of direct and indirect recruiting expenses. A proposal for services will be provided to the Village Board under separate cover. ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Budget Impact Fund/Account Budget Notes $22,400 100-45-510 Overview Authorization is requested to engage professional recruitment services for Village positions in an amount not to exceed $22,400,inclusive of direct and indirect expenses. Attachments Trustee Liaison Staff Contact Trustee Sussman Dane C Bragg, M.o�n.d�aY>............December ...1..7......2.0.1..2..............................................................................................Consent ..Agenda: .�....New ...Business ..._...Item ....�....1O �E.......................................... ' Ordinance No. 2012- : An Ordinance Authorizing Appropriations for the Village of Buffalo Grove 11-A for the Period January 1, 2013 Through December 31, 2013. .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval of the FY 2013 Appropriation Ordinance. Overview The ordinance is a statutory requirement under the Illinois Municipal Code establishing the legal ceiling up to which the Village can expend funds in excess of an approved budget due to circumstances that were unforeseen at the time of budget preparation. The approved Village Budget for FY 2013 will remain the management spending control document for all departments to follow. Attachments Trustee Liaison Staff Contact Trustee Berman Scott D Anderson,Finance&GS M.on.daY>............December ...1..7......> 2012. . .. ..............................................................................................Ord nances...and...Resol ut.ons..._...Ite.m........1..1.._A............................................................ 13 V J IF II A II 0 G II fC 0V II'c" l�iiui � W� t TO: DANE C. BRAGG FROM: SCOTT D. ANDERSON SUBJECT: 2012 APPROPRIATION ORDINANCE DATE: 12/12/2012 As required under the Illinois Compiled Statutes,Section 5/8-2-9 in Chapter 65 of the Illinois Municipal Code,the FY 2013 Appropriation Ordinance for all Village funds has been prepared for public hearing and consideration by the President and Board of Trustees. By statute,this ordinance must be approved and have an effective date no later than the end of the first quarter of the applicable fiscal period.The presentation of this ordinance during the public hearing,and its subsequent adoption,will be the final step in the FY 2013 budget cycle. A public hearing must be held regarding the purpose of each appropriation. Notice of such public hearing must be published at least ten days prior to the hearing. The date for the hearing is December 17,2012. The legal notice for the hearing was published on December 6,2012 in the Daily Herald.The ordinance may be adopted during the same meeting as the public hearing. The proposed Appropriation Ordinance for FY 2013 totals$80,799,424.The appropriation is$19,337,608 more than the approved budget for the fiscal period.This amount exceeds the underlying budget by 31 percent. The Corporate Fund appropriations exceed the final approved budget by 4,749,555 or 14 percent.Some additional variances are noted: • $2,304,759 provision within the Transfer Non-Operating appropriation for possible increases in either debt service or capital project transfers over and above what was contemplated at the time of the preparation of both the Capital Improvement Plan and Budget. At the current time,several of the projects proposed for FY 2013 have not been bid and the appropriation provides a contingency should an approved bid be in excess of the proposed budget. • A$250,000 increase for additional expenditures related to snow and ice control. • A$214,000 contingency for IRMA worker's comp and general liability claims in a higher deductible plan option. • $350,000 provision within Group Medical Insurance and general liability/worker's comp for excessive claims. These items account for 65 percent of the difference. The remaining variance is spread throughout the remaining fund appropriations as a contingency for unexpected expenditures that may arise within the General Fund departments. The Waterworks and Sewerage Fund has appropriations that exceed budget by$2,968,017.The contingencies provided for within the ordinance are as follows: • For possible adjustment to the Lake County Sanitary Sewer treatment fee, plus unanticipated growth in county user/consumers,$1,200,000 • An additional$1,525,000 for capital projects involving lift station and water/sewer main improvements. The remaining$243,017 is allocated to all other Waterworks and Sewerage Fund operating expense accounts with no single line item significantly in excess of budget approvals. The Buffalo Grove and Arboretum Golf Funds have appropriations that exceed budget by$288,652 or 12 percent. The contingencies provided for address unforeseen building, irrigation and course repairs,chemical and fertilizer purchases and fluctuating commodity pricing. The appropriations for Special Revenue Funds exceed the approved budget for those funds by$2,949,802. The major difference is within the Motor Fuel Tax Fund ($2,750,000) in anticipation debt financed street maintenance program. Appropriations in excess of budget for the Capital Projects Funds total$830,194 or 57%. The variances are as follows: • For the Facilities Capital Development program, $4,500,000 has been appropriated versus an approved budget of$1,586,097. It is anticipated that this amount will provide sufficient funding for the completion of all capital construction and improvement projects included as part of the approved FY 2013 Capital Improvement Plan and will provide a contingency for any unforeseen building or infrastructure repairs that may arise during the year including an escalation in the number of Ash Trees replaced during the year. $250,000 of the appropriation is for community development software. • For the Village-Wide Street Construction Capital Projects Fund a total of$250,000 has been appropriated versus an approved budget of$100,452. It is anticipated that this amount will provide sufficient funding for the completion of all capital construction and improvement projects included as part of the approved FY 2013 Capital Improvement Plan. Appropriations totaling$7,925,000 are provided for within the Police and Fire Pension Funds. This contingency provides for the transfer of all revenue in excess of budgeted expenses into fund reserves for actuarially determined future pension obligations for these defined benefit pension programs. Lastly,an appropriation in excess of budget is provided for within the Refuse Service Fund equal to$565,715 as a contingency should payments to the Solid Waste Agency of Northern Cook County(SWANCC)exceed original budget estimates and allows for a transfer to the General Fund if necessary. The Appropriation Ordinance is a statutory requirement under the Illinois Municipal Code establishing the legal ceiling up to which the Village can expend funds in excess of an approved budget due to circumstances that were unforeseen at the time of budget preparation.The approved Village Budget for FY 2013 will remain the management spending control document for all departments to follow. ORDINANCE NO.2012- AN ORDINANCE AUTHORIZING APPROPRIATIONS FOR THE VILLAGE OF BUFFALO GROVE FOR THE PERIOD JANUARY 1,2013 THROUGH DECEMBER 31,2013 WHEREAS, a public hearing was held by the President and Board of Trustees prior to the passage of this Appropriation Ordinance,on December 17,2012; and WHEREAS, notice of said public hearing was published at least ten (10) days prior to said public hearing,that date being December 6, 2012, all in conformity with Section 5/8-2-9 of the Illinois Municipal Code, Chapter 65, Illinois Compiled Statutes. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE,COOK AND LAKE COUNTIES, ILLINOIS,that: SECTION 1. For the purposes of defraying all the necessary expenses and liabilities of the Village of Buffalo Grove for the fiscal year commencing January 1, 2013 and ending December 31, 2013, the following sums, or so much thereof as of law may be authorized, be and the same are hereby appropriated for the following municipal purposes,to wit: VILLAGE OF BUFFALO GROVE APPROPRIATION JANUARY 1,2013 THROUGH DECEMBER 31,2013 GENERAL FUND APPROPRIATION Legislative $ 33,000 Dues&Memberships 36,000 Professional Training 700 Telephone 150 Travel 100 Subscriptions&Publications 250 Supplies-Office 150 Reception&Community Affairs 9,000 Plan Commission 105 Fireworks for the Fourth 22,000 Blood Commission 100 Arts Commission 7,000 Other Boards&Commissions 2,000 Office Furniture&Equipment 6,000 Cable Television Programming 28,000 Consulting Fees-Other 10,000 Senior Citizen Taxi Cab Subsidies 2,600 All Other Expenses 500 Total Appropriated Funds-Legislative $ 157,655 Office of Village Manager Salaries-Full-Time $ 580,000 Salaries-Part Time 90,000 Premium Pay-Longevity 1,400 Group Medical Insurance 100,000 Professional Training 6,000 1 Dues&Memberships 6,000 Telephone 3,250 Postage 200 Travel 1,000 Per Diem Allowance 800 Reception&Community Affairs 1,500 Maintenance Contracts 11,000 Printing 1,500 Newsletter 36,000 Supplies-Office 3,000 Subscriptions&Publications 1,775 Unemployment Insurance 2,000 ICMA/RC Deferred Compensation - Maintenance&Repairs-Dept Equipment 550 All Other Expenses 3,000 Total Appropriated Funds-Office of Village $ 848,975 Manager Information Technology Salaries-Full-Time $ 310,000 Salaries-Part-Time 67,000 Premium Pay-Longevity 2,000 Group Medical Insurance 85,000 Professional Training 12,000 Dues&Memberships 225 ICMA/RC Deferred Compensation - Telephone 26,000 Travel 250 Per Diem Allowance 125 Maintenance Contracts 60,000 Reception&Community Affairs 150 Subscriptions&Publications 350 Computer Services 200,000 Supplies-Office 400 Unemployment Insurance 1,000 Maintenance&Repairs-Dept Equipment 1,000 Office Furniture 250 Office Equipment 85,000 Reserve for Computer Replacement 100,000 All Other Expenses 700 Total Appropriated Funds-Information $ 951,450 Technology Finance and General Services Salaries-Full-Time $ 650,000 Salaries-Overtime 9,000 Salaries-Part-Time 38,000 Salaries-Elected Officials 6,000 Premium Pay-Longevity 4,800 2 Group Medical Insurance 160,000 Professional Training 4,250 Dues&Memberships 1,300 Telephone 12,000 Postage 74,000 Travel 1,500 Reception&Community Affairs 750 Per Diem Allowance 300 Maintenance Contracts 44,000 Printing 13,000 Audit Fees 41,000 Equipment Rental 3,276 Supplies-Office 15,000 Subscriptions&Publications 200 Unemployment Insurance 2,000 Buffalo Grove Days 50,000 ICMA/RC Deferred Compensation - Maintenance&Repairs-Dept Equipment 2,500 Operating Equipment-Department 1,200 Consulting Fees-All Other 39,000 All Other Expenses 1,200 Total Appropriated Funds-Finance and $ 1,174,276 General Services Legal Services Retainer Fee $ 55,000 Prosecutor Fee 75,000 Attorney Fees 180,000 Recording Fees 600 Legal Notices 5,000 Litigation Fees 30,000 Special Counsel 50,000 Legal Reimbursables 3,000 Messenger Fees 700 Total Appropriated Funds-Legal Services $ 399,300 Human Resources Salaries-Full-Time $ 123,560 Premium Pay-Longevity 600 Group Medical Insurance 80,000 Professional Training 8,500 Dues&Memberships 900 Tuition Reimbursement 15,000 ICMA/RC Deferred Compensation - Employee Recognition 7,000 Telephone 900 Travel 1,250 Per Diem Allowance 200 3 Subscriptions&Publications 1,800 Recruitment Charges 3,000 CDL Testing Consortium 1,000 Office Supplies 300 Risk Management Pool 450,000 Unemployment Insurance 320 Special Counsel 100,000 Fire&Police Commission 18,000 Office Equipment 1,000 IRMA Deductible-Worker's Comp 200,000 IRMA Deductible-Non W/C 130,000 All other Expenses 1,000 Total Appropriated Funds-Human Resources $ 1,144,330 Fire Services Salaries-Full-Time $ 265,000 Salaries-Overtime 440,000 Salaries-Sworn 5,400,000 Premium Pay-Longevity 39,400 Group Medical Insurance 1,400,000 Professional Training 44,000 Dues&Memberships 9,000 Clothing Allowance 35,000 Safety Equipment 52,000 ICMA/RC Deferred Compensation - Telephone 23,000 Travel 4,100 Per Diem Allowance 2,100 Maintenance Contracts 60,000 Printing 3,800 Equipment Rental 1,000 Supplies-Office 13,000 Supplies-All Other 27,000 Subscriptions&Publications 6,000 Unemployment Insurance 20,000 Small Equipment,Tools&Hardware 26,000 Maintenance&Repairs-Buildings&Facilities 60,000 Maintenance&Repairs-Dept Equipment 40,000 Maintenance&Repairs-Parts 1,750 Capital Reserves 200,000 Body Work 6,000 Contractual Auto Services 13,000 Office Furniture&Equipment 1,000 Operating Equipment-Department 100,000 CAFT Operations 1,000 Building&Public Ground Improvements 2,500 Northwest Central Dispatch 155,000 NWCH Administration Fees 16,000 All Other Expenses 2,000 Contractual Services 22,000 Total Appropriated Funds-Fire Services $ 8,490,650 4 Police Services Salaries-Full-Time $ 675,000 Salaries-Overtime 425,000 Salaries-Part-Time 275,000 Salaries-Sworn 6,000,000 Premium Pay-Longevity 52,400 Group Medical Insurance 1,400,000 Professional Training 35,000 Dues&Memberships 2,250 Clothing Allowance 33,000 Uniform Maintenance 28,000 Recruit Uniforms 4,000 ICMA/RC Deferred Compensation - Telephone 38,000 Travel 2,500 Per Diem Allowance 1,750 Maintenance Contracts 48,000 Physical Fitness Equipment 400 Subscriptions&Publications 900 Recruitment 1,575 Printing-Staff 10,000 Safety Equipment-Patrol/F.O.S.G. 7,000 Supplies-Patrol/F.O.S.G. 7,500 Supplies-Communications/Records 14,000 Supplies-O.C.O.P./Training 10,000 Supplies-Detention/CP-CR 6,000 Operating Equipment-Patrol/F.O.S.G. 5,000 Operating Equipment-Communications 550 Operating Equipment-Records 1,100 Operating Equipment-O.C.O.P. 200 Operating Equipment-Training 720 Operating Equipment-Detention 150 Operating Equipment-C/P-C/R 1,500 Unemployment Insurance 24,000 Maintenance&Repairs-Radios 5,000 Maintenance&Repairs-Mobile Data Terminals 5,000 Maintenance&Repairs-Patrol Equipment 6,000 Maintenance&Repairs-F.O.S.G.Equipment 700 Maintenance&Repairs-Staff Equipment 3,000 Office Equipment 10,000 Operating Equipment-Department 20,000 Operating Equipment-Patrol 3,000 Operating Equipment-Staff 500 Northwest Central Dispatch 400,000 Omni Youth Services 35,000 Animal Care 5,000 Care of Prisoners 1,500 Illinois Criminal Justice Information Authority 10,350 Commission on Accreditation 6,500 Northern Illinois Crime Lab 65,000 N I PAS 6,000 5 Police Grant Charges 7,500 Overweight Truck Enforcement 2,500 Reserves for Capital 150,000 All Other Expenses 8,160 Total Appropriated Funds-Police Services $ 9,861,205 Building&Zoning Salaries-Full-Time $ 775,000 Salaries-Overtime 6,000 Salaries-Part-Time 64,000 Premium Pay-Longevity 6,800 Group Medical Insurance 165,000 Professional Training 5,500 Dues&Memberships 1,400 Safety Equipment 100 Telephone 5,000 Travel 900 Reception&Community Affairs 1,300 Per Diem Allowance 650 Maintenance Contracts 53,000 Printing 1,500 Equipment Rental 100 Supplies-Office 2,750 Subscriptions&Publications 1,200 Unemployment Insurance 2,800 ICMA/RC Deferred Compensation - Small Equipment,Tools&Hardware 650 Maintenance&Repairs-Dept Equipment 3,500 Capital Reserves 10,000 Consulting Fees-All Other 27,000 All Other Expenses 1,250 Total Appropriated Funds-Building&Zoning $ 1,135,400 Engineering Services Salaries-Full-Time $ 540,000 Salaries-Overtime 600 Salaries-Part-Time 26,000 Premium Pay-Longevity 2,800 Group Medical Insurance 110,000 Professional Training 7,000 Dues&Memberships 1,000 Clothing Allowance 450 Safety Equipment 700 Telephone 1,250 Travel 100 Per Diem Allowance 300 Computer Services 4,800 Printing 4,000 Supplies-Office 2,250 Supplies-All Other 2,000 Subscriptions&Publications 800 6 Unemployment Insurance 1,600 ICMA/RC Deferred Compensation - Small Equipment,Tools&Hardware 800 Maintenance&Repairs-Dept Equipment 5,750 Maintenance&Repairs-Radios 330 Capital Reserves 10,000 Operating Equipment-Department 14,000 Consulting Fees-Plan&Design 1,500 All Other Expenses 300 Total Appropriated Funds-Engineering $ 738,330 Services Building Services/Street Lighting Salaries-Full-Time $ 326,000 Salaries-Overtime 8,500 Premium Pay-Longevity 3,330 Group Medical Insurance 96,000 Professional Training 500 Dues&Memberships 315 Clothing Allowance 950 Uniform Rental 5,500 Safety Equipment 2,000 Telephone 2,500 Maintenance Contracts 125,000 Equipment Rental 475 Supplies-Office 530 Supplies-All Other 35,000 Subscriptions&Publications 200 Unemployment Insurance 1,280 Gas-Facilities 12,000 Small Equipment,Tools&Hardware 350 Electric-Street Lights 120,000 Gas-Street Lights 8,250 Maintenance&Repairs-Street Lights 225,000 Maintenance&Repairs-Buildings&Grounds 150,000 Maintenance&Repairs-Dept Equipment 550 Maintenance&Repairs-Radios 75 Capital Reserve 25,000 Operating Equipment-Department 300 Total Appropriated Funds-Building Services $ 1,149,605 Street Lighting Street Operations&Maintenance Salaries-Full-Time $ 500,000 Salaries-Overtime 100,000 Premium Pay-Longevity 4,900 Group Medical Insurance 125,000 Training 750 Dues&Memberships 200 Clothing Allowance 1,400 Uniform Rental 1,300 7 Safety Equipment 900 ICMA/RC Deferred Compensation - Telephone 2,800 Maintenance Contracts 103,000 Equipment Rental 900 Supplies-Office 550 Supplies-All Other 7,000 Subscriptions&Publications 75 Unemployment Insurance 1,920 Snow&Ice Control Mix 350,000 Traffic&Street Signs 50,000 Small Equipment,Tools&Hardware 500 Maintenance&Repairs-Sidewalks,Curbs&Bikepaths 125,000 Maintenance&Repairs-Streets&Highways 175,000 Maintenance&Repairs-Dept Equipment 10,000 Maintenance&Repairs-Radios 600 Capital Reserve 85,000 Operating Equipment-Department 1,200 All Other Expenses 90 Total Appropriated Funds-Street Operations $ 1,648,085 Public Works Management&Administration Salaries-Full-Time $ 275,000 Salaries-Overtime 400 Salaries-Part Time - Premium Pay-Longevity 3,600 Group Medical Insurance 88,000 Professional Training 4,000 Dues&Memberships 4,600 Clothing Allowance 250 Safety Equipment 400 Telephone 3,000 Travel 400 Supplies-Office 6,000 Subscriptions&Publications 2,000 Unemployment Insurance 1,920 ICMA/RC Deferred Compensation - Maintenance&Repairs-Dept Equipment 8,250 Office Furniture&Equipment 15,000 Total Appropriated Funds-Public Works $ 412,820 Management&Administration Forestry/Parkway/Landscape Maintenance Salaries-Full-Time $ 785,000 Salaries-Overtime 6,000 Salaries-Part-Time 50,000 Premium Pay-Longevity 7,500 Group Medical Insurance 220,000 Professional Training 2,500 Dues&Memberships 1,750 Clothing Allowance 2,750 8 Subscriptions&Publications 100 Uniform Rental 2,800 Safety Equipment 1,500 ICMA/RC Deferred Compensation - Telephone 3,000 Maintenance Contracts 9,000 Equipment Rental 950 Supplies-Office 525 Supplies-All Other 5,500 Unemployment Insurance 3,000 Chemicals&Fertilizers 3,000 Small Equipment,Tools&Hardware 1,000 Maintenance&Repairs-Parkway Trees 15,000 Maintenance&Repairs-Dept Equipment 600 Maintenance&Repairs-Radios 550 Reserve Transfer 60,000 Operating Equipment-Department 3,500 All Other Expenses 75 Total Appropriated Funds-Forestry/Parkway $ 1,185,600 Landscaping Central Garage Fund Salaries-Full-Time $ 473,000 Salaries-Overtime 6,000 Salaries-Part Time 17,000 Premium Pay-Longevity 4,290 Group Medical Insurance 135,000 Professional Training 1,000 Dues&Memberships 250 Clothing Allowance 1,150 Uniform Rental 3,500 Safety Equipment 800 Telephone 2,750 ICMA/RC Deferred Compensation - Maintenance Contracts 3,850 Equipment Rental 495 Supplies-Office 551 Supplies-All Other 5,460 Subscriptions&Publications 3,000 Unemployment Insurance 1,600 Small Equipment,Tools&Hardware 3,300 Maintenance&Repairs-Dept Equipment 5,000 Maintenance&Repairs-Radios 200 Gasoline 275,000 Diesel Fuel 225,000 Maintenance&Repairs-Parts 140,000 Lubricants 14,000 Reserve for Capital 40,000 Contractual Auto Services 90,000 All Other Expenses 75 Total Appropriated Funds-Central Garage $ 1,452,271 9 Operations Drainage System Salaries-Full Time $ 206,000 Salaries-Overtime 3,500 Longevity Pay 2,033 Group Medical Insurance 20,000 Professional Training 200 Dues&Memberships 40 Uniform Rental 500 Clothing Allowance 525 Safety Equipment 1,400 ICMA/RC Deferred Compensation - Telephone 1,000 Maintenance Contracts 500 Equipment Rental 550 Subscriptions&Publications 80 Supplies-Office 500 Supplies-All Other 1,250 Unemployment Insurance 640 Small Equipment Tools&Hardware 1,250 Storm&Sanitary Sewers 9,000 Maintenance&Repairs-Department Equipment 2,750 Maintenance&Repairs-Radios 200 Operating Equipment-Department 650 Building/Public Ground Improvements 300,000 All Other Expenses 75 Total Appropriated Funds-Drainage System $ 552,643 Emergency Management Agency Salaries-Part Time $ 23,000 Professional Training 1,500 Dues&Memberships 315 Clothing Allowance 1,500 Telephone 6,250 Travel 500 Per Diem Allowance 500 Reception&Community Affairs 160 Maintenance Contracts 6,300 Subscriptions&Publications 50 Homeland Security 5,000 Supplies-Office 3,500 Small Equipment Tools&Hardware 550 Office Equipment 3,250 Maintenance&Repairs-Dept Equipment 2,500 Operating Equipment-Department 2,000 All Other Expenses 30,000 Total Appropriated Funds-Emergency Management $ 86,875 Agency Transfer Non-Operating 10 Transfer to Debt Service Fund $ 350,000 Transfer to IMRF Fund - Transfer to Capital Projects Fund 2,000,000 Transfer to Motor Fuel Tax - Transfer to Motor Fuel Tax Fund-HRST - Transfer to Arboretum Golf Course Fund 250,000 Transfer to Refuse Service Fund - Transfer to Buffalo Grove Golf Club 250,000 Transfer to Police Pension Fund 2,250,000 Transfer to Fire Pension Fund 2,100,000 All Other Expenses 150,000 Total Appropriated Funds-Transfer Non-Operating $ 7,350,000 Total Appropriated Funds-Corporate Fund $ 38,739,470 WATERWORKS&SEWERAGE FUND Water Operating Salaries-Full-Time $ 610,000 Salaries-Overtime 60,000 Salaries-Part-Time 25,000 Premium Pay-Longevity 5,360 Group Medical Insurance 132,000 Professional Training 3,500 Dues&Memberships 1,000 Clothing Allowance 2,250 Uniform Rental 1,000 Safety Equipment 7,000 ICMA/RC Deferred Compensation - Telephone 8,000 Maintenance Contracts 95,000 Printing 4,200 Equipment Rental 1,200 Supplies-Office 600 Supplies-All Other 3,000 Risk Management Pool 145,000 Unemployment Insurance 1,560 Employer's Contributions-Pension 165,000 Electric-Water&Sewer 255,000 Gas-Water&Sewer 3,500 Water Sample Analysis 27,000 Water Meters 150,000 Chemicals&Fertilizers 6,000 Small Equipment,Tools&Hardware 1,920 Maintenance&Repairs-Bikeways 30,000 Maintenance&Repairs-Buildings&Facilities 77,000 Maintenance&Repairs-Well Equipment 11,000 Maintenance&Repairs-Mains&Services 25,000 Maintenance&Repairs-Water Meters 16,000 Maintenance&Repairs-Reservoirs 10,000 11 Maintenance&Repairs-Hydrants&Valves 30,000 Maintenance&Repairs-Pumping Stations 6,000 Maintenance&Repairs-Department Equipment 19,000 Maintenance&Repairs-Radios 550 Gasoline 10,000 Diesel Fuel 16,000 Maintenance&Repairs-Parts 14,000 Maintenance&Repairs-Labor 40,000 Lubricants 1,500 Contractual Auto Services 8,000 Operating Equipment-Department 7,200 Reserve for Well Improvements 6,000 System Improvements 2,000,000 Transfer to Corporate Fund 765,000 Transfer to Debt Service Fund 200,000 Northwest Water Commission 1,800,000 Total Appropriated Funds-Water Operating $ 6,806,340 Sewer Operating Salaries-Full-Time $ 295,000 Salaries-Overtime 25,000 Premium Pay-Longevity 2,633 Group Medical Insurance 112,000 Professional Training 420 Dues&Memberships 160 Clothing Allowance 750 Uniform Rental 100 Safety Equipment 8,000 Telephone 16,000 Maintenance Contracts 25,000 Equipment Rental 450 Subscriptions&Publications 100 ICMA/RC Deferred Compensation - Supplies-Office 525 Supplies-All Other 3,675 Risk Management Pool 43,730 Unemployment Insurance 1,280 Employer's Contributions-Pension 65,000 Electric-Water&Sewer 54,000 Lake County Sewer Tap-on Fees 75,000 Lake County Treatment Fee 4,400,000 Small Equipment,Tools&Hardware 1,800 Maintenance&Repairs-Storm&Sanitary Sewers 4,500 Maintenance&Repairs-Lift Stations 22,000 Maintenance&Repairs-Department Equipment 8,000 Maintenance&Repairs-Radios 200 Gasoline 3,500 Diesel Fuel 10,000 Maintenance&Repairs-Parts 5,500 Maintenance&Repairs-Labor 20,000 Lubricants 750 Contractual Auto Services 3,000 12 Operating Equipment-Department 10,000 System Improvements 1,500,000 All Other Expenses 90 Total Appropriated Funds-Sewer Operating $ 6,757,476 Total Appropriated Funds-Waterworks&Sewerage $ 13,475,639 Fund GOLF FUNDS Buffalo Grove Golf Club Fund Salaries-Full Time $ 295,000 Salaries-Overtime 29,000 Salaries-Seasonal Grounds 16,000 Salaries-Seasonal Clubhouse 89,000 Salaries-Part Time Grounds 119,480 Salaries-Part Time Clubhouse 45,000 Longevity 2,000 Group Medical&Life Insurance 70,000 Professional Training 1,250 Dues&Memberships 3,200 Uniform Rental 3,750 Safety Equipment 1,250 Employer's Contribution-Pension 115,000 ICMA/RC Deferred Compensation - Telephone 5,000 Postage 150 Travel 500 Printing 550 Audit Fees 1,500 Supplies-Clubhouse 7,500 Supplies-Golf Course 7,500 Computer Services 9,000 Merchandise Purchases 52,000 Golf Cart Rental 45,000 Driving Range 3,500 Advertising&Promotions 12,000 GPS Expense 1,000 State Sales Tax 8,000 Risk Management Pool 10,500 Unemployment Insurance 1,600 Electric-Facilities 70,000 Gas-Facilities 12,000 Chemicals&Fertilizers 72,000 Small Equip,Tools,&Hardware 1,200 Maintenance&Repair-Building&Facilities 15,000 Maintenance&Repair-Golf Course 60,000 Maintenance&Repairs-Irrigation Systems 12,500 Maintenance&Repair-Dept.Equipment 32,000 Gasoline 32,000 Operating Equipment 2,000 Golf Course Improvements 40,000 Building Improvements 3,000 13 Transfer to Arboretum Golf Course Fund 50,000 Credit Card Fees/Charges 22,000 All Other Expenses 600 Total Appropriated Funds-Buffalo Grove Golf Club $ 1,379,530 Arboretum Golf Course Fund Salaries-Full Time $ 375,000 Salaries-Overtime 32,000 Salaries-Seasonal Grounds 8,000 Salaries-Seasonal Clubhouse 76,000 Salaries-Part Time Grounds 120,000 Longevity 3,800 Group Medical&Life Insurance 60,000 Professional Training 600 Dues&Memberships 2,500 Uniform Rental 1,000 Safety Equipment 750 Telephone 4,500 Travel 500 Postage 100 Printing 500 Computer Services 6,300 Audit Fees 1,500 Supplies-Clubhouse 6,000 Supplies-Golf Course 16,000 Merchandise Purchases 50,000 Golf Cart Rental 70,000 Advertising&Promotions 21,000 GPS Expense - State Sales Tax 5,250 Risk Management Pool 10,500 Employers Contribution-Pension 118,000 Unemployment Insurance 1,600 Maintenance&Repair-Buildings&Facilities 16,000 Maintenance&Repair-Golf Course 32,000 Maintenance&Repairs-Dept Equipment 20,000 Maintenance&Repairs-Irrigation System 20,000 Electric-Facilities 65,000 Gas-Facilities 19,000 Chemicals&Fertilizers 100,000 Small Equip Tools&Hardware 2,500 Gasoline 22,000 Operating Equipment 1,500 Building Improvements 2,500 Golf Course Improvements 30,000 Credit Card Fees/Charges 20,000 All Other Expenses 600 Transfer to Corporate Fund - Principal Payments-General Obligation Bonds Int.Payments-General Obligation Bonds - Total Appropriated Funds-Arboretum Golf Club $ 1,342,500 14 Total Appropriated Funds-Golf Funds $ 2,722,030 ILLINOIS MUNICIPAL RETIREMENT FUND Employers Contribution-FICA $ 450,000 Employers Contribution-IMRF 950,000 Employers Contribution-Medicare 275,000 Total Appropriated Funds-Illinois Municipal $ 1,675,000 Retirement Fund PARKING LOT FUND Salaries-Full Time $ Salaries-Part-Time 13,000 Employer's Contribution-FICA 825 Employer's Contribution-Medicare 210 Telephone - Maintenance Contracts 2,000 Supplies-All Other 4,000 Electric-Street Lighting 2,000 Chemicals&Fertilizers 1,000 Electric-Parking Lot 16,000 Facilities-Gas 2,500 Maintenance&Repairs-Parking Lot 1,000 Maintenance&Repairs-Parking Lot Lights 1,500 Maintenance&Repairs-Buildings&Facilities 75,000 Maintenance&Repairs-Parkway Trees 1,000 Lease Payments 119,000 Pace Parking Lot Fees 15,750 All Other Expenses 25,000 Total Appropriated Funds-Parking Lot Fund $ 279,785 MOTOR FUEL TAX FUND Street Maintenance&Reconstruction $ 7,500,000 Operating Transfer-Capital Projects Streets - Total Appropriated Funds-Motor Fuel Tax Fund $ 7,500,000 CAPITAL PROJECTS FUND-FACILITIES DEVELOPMENT Land Improvements 200,000 Building&Structures 300,000 Improvements Other Than Buildings 3,000,000 Technology 1,000,000 Total Appropriated Funds-Capital Projects Fund $ 4,500,000 Facilities Development CAPITAL PROJECTS FUND-STREET CONSTRUCTION Streets&Highways $ 250,000 Total Appropriated Funds-Capital Projects Fund $ 250,000 Streets FACILITIES DEVELOPMENT DEBT SERVICE FUND Principal Payments-G.O.Bonds $ 2,000,000 Interest Payments-G.O.Bonds 230,000 Fiscal Agents Fees 2,500 Total Appropriated Funds-Facilities Development Debt $ 2,232,500 Service Fund POLICE PENSION FUND Transfer to Reserve for Future Obligations $ 1,500,000 15 All Other Expenses 175,000 Pension Fund Obligations-Police 2,400,000 Total Appropriated Funds-Police Pension Fund $ 4,075,000 FIRE PENSION FUND Transfer to Reserve for Future Obligations $ 2,000,000 All Other Expenses 150,000 Pension Fund Obligations-Fire 1,700,000 Total Appropriated Funds-Fire Pension Fund $ 3,850,000 REFUSE SERVICE FUND Transfer to SWANCC 1,250,000 Tranfer to General Fund 250,000 Total Appropriated Funds-Refuse Service Fund $ 1,500,000 TOTAL APPROPRIATED FUNDS General Fund $ 38,739,470 Waterworks and Sewerage Fund 13,475,639 Golf Funds 2,722,030 Illinois Municipal Retirement Fund 1,675,000 Parking Lot Fund 279,785 Motor Fuel Tax Fund 7,500,000 Capital Projects Fund-Facilities Development 4,500,000 Capital Projects Fund-Street Construction 250,000 Facilities Development Debt Service 2,232,500 Police Pension Fund 4,075,000 Fire Pension Fund 3,850,000 Refuse Service Fund 1,500,000 Grand Total Appropriations $ 80,799,424 The aforementioned appropriated sums for the General Fund, Illinois Municipal Retirement Fund, Parking Lot Fund, Motor Fuel Tax Fund, Capital Project Funds, Debt Service Funds, Police Pension Fund, and Fire Pension Fund are hereby appropriated from general property taxes, other local, state-shared and Home Rule taxes, licenses and permits, intergovernmental revenue, operating transfers, investment income and other miscellaneous revenues, fees and charges along with the proceeds of debt issued by the Village for general corporate and other purposes as provided for by statute and ordinance. The aforementioned appropriated sums for the Waterworks and Sewerage Fund are hereby appropriated from receipts from the sale of water and sewer service, debt service fees, sales of water meters, connection fees, operating transfers, general property taxes, interest income and other revenues and fees of the Fund as provided by the Waterworks and Sewerage Refunding Revenue Bond Ordinances, Corporate Purpose General Obligation Bond Ordinances and the Ordinance (as amended from time-to-time) Providing for the Regulation and Operations of the Combined Waterworks and Sewerage System. The aforementioned appropriated sums for the Buffalo Grove and Arboretum Golf Funds are hereby appropriated from receipts from the sale of golf rounds, membership dues, merchandise sales, driving range fees, equipment rental, general property taxes, interest income and other revenues and fees of the Fund along with the proceeds of debt issued by the Village for general corporate and other purposes as provided for by statute and ordinance. SECTION 2. Any unexpended balance of any items of any appropriation by this Ordinance may be expended in making up any insufficiency in any other item of appropriation made by this Ordinance. SECTION 3. If any item of portion of this Ordinance is for any reason held invalid, such decision shall not affect the validity of the remaining portion(s)of such item or the remaining portion(s)of this Ordinance. 16 SECTION 4. This Ordinance shall be in full force and effect from and after its passage, approval and publication. This Ordinance shall be published in pamphlet form. This Ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: 2012 APPROVED: 2012. PUBLISHED: 2012. Approved: Village President ATTEST: Village Clerk 17 Ordinance No. 2012- : An Ordinance Abating Taxes Levied for the Village of Buffalo Grove, Cook and 11-B Lake Counties, Illinois Overview Attached for review is an Ordinance for abating a portion of the real estate property taxes originally levied on December 3, 2012 under Ordinance No. 2012-60. Abatement recommendations have been developed based on a review of one or more of the following: anticipated funding on a current operating basis, funds expected to become available relative to water system rates and fees,golf operating revenue from both the Arboretum Golf Course and Buffalo Grove Golf Club,use of unreserved/undesignated fund balance available within various operating and debt service Funds. All sources are permissive in their use for the reduction of property taxes levied. The amount to be abated at this time totals $419,000 or 2.8 percent of the initial request. With abatements credited against the initial levy of$14,786,232.60, a net extension of$14,367,232.60 is proposed. Assuming a tax base of$1,581,304,796 as assessed/equalized, the initial Village-wide levy rate of$.9351/$100 would be lowered to $.9086, for a net year-over-year increase of 1.16 percent. Abatements were applied to the following levies; Corporate Purpose General Obligation Bonds-Series 2012: These bonds were issued to fund street maintenance and part of the annual street maintenance program. Abatement funding has been applied from a transfer from the General Fund. Corporate Purpose General Obligation Bonds-Series 201OA: These bonds were issued to fund an escrow account for advance refunding, either in whole or in part,the Village's Corporate Purpose General Obligation Bonds-Series 1992 (facilities development), Series 1994 (facilities development) and Series 1995 (street construction)bonds. Abatement funding has been applied from a transfer from the Water Fund. Attachments 2012 Abatement Ordinance Memo.pdf Tax Abatement Ordinance-Consolidated 2012 levy.pdf Trustee Liaison Staff Contact Trustee Berman Scott D Anderson,Finance&GS M.on.daY>............December ...1..7......> 2012. . .. ..............................................................................................Ord nances...and...Resol ut.ons...._...Ite.m........1..1.._B............................................................ 13 L,J IF 16°A II 0 0 fC 0 VI';w" Wit TO: DANE C. BRAGG FROM: SCOTT D. ANDERSON SUBJECT: 2012 TAX LEVY ABATEMENT RECOMMENDATION DATE: 12/13/2012 Attached for review is an Ordinance for abating a portion of the real estate property taxes originally levied on December 3, 2012 under Ordinance No. 2012-60. Abatement recommendations have been developed based on a review of one or more of the following: anticipated funding on a current operating basis, funds expected to become available relative to water system rates and fees, golf operating revenue from both the Arboretum Golf Course and Buffalo Grove Golf Club, use of unreserved/undesignated fund balance available within various operating and debt service Funds. All sources are permissive in their use for the reduction of property taxes levied. The amount to be abated at this time totals $419,000 or 2.8 percent of the initial request. With abatements credited against the initial levy of $14,786,232.60, a net extension of $14,367,232.60 is proposed. Assuming a tax base of$1,581,304,796 as assessed/equalized, the initial Village-wide levy rate of$.9351/$100 would be lowered to $.9086. Abatements were applied to the following levies; Corporate Purpose General Obligation Bonds-Series 2012: These bonds were issued to fund street maintenance and part of the annual street maintenance program. Abatement funding has been applied from a transfer from the General Fund. Corporate Purpose General Obligation Bonds-Series 2010A:These bonds were issued to fund an escrow account for advance refunding, either in whole or in part,the Village's Corporate Purpose General Obligation Bonds-Series 1992 (facilities development), Series 1994 (facilities development) and Series 1995 (street construction) bonds. Abatement funding has been applied from a transfer from the Water Fund. The following charts show the adopted FY 2012 Tax Levy and the proposed FY 2012 Tax Levy with abatements. Estimated Distribution of 2012 Property Tax Cook County Cook Lake County Lake Total 2012 Total 2011 Levy Prior to Tax Abatement Consideration Levy* County Levy* County Levy Request Levy Request With Estimated Assessed Valuation 23.08% Rate 76.92% Rate 100.00% 100.00% Tax Levies: Corporate 517,220.81 0.1470 1,723,770.55 0.1402 2,240,991.36 2,207,873.26 Street and Bridge 164,939.35 0.0469 549,702.53 0.0447 714,641.88 704,080.67 Street Lighting 55,920.61 0.0159 186,369.74 0.0152 242,290.35 238,709.71 Police Protection 124,013.22 0.0352 413,305.75 0.0336 537,318.96 529,378.29 Fire Protection 886,791.55 0.2521 2,955,459.52 0.2404 3,842,251.07 3,785,469.03 ESDA 2,958.76 0.0008 9,860.84 0.0008 12,819.60 12,630.15 Crossing Guard 12,171.99 0.0035 40,566.28 0.0033 52,738.27 51,958.89 Sub-Total:Corporate 1,764,016.29 0.5014 5,879,035.21 0.4782 7,643,051.50 7,530,100.00 IMRF/Social Security 369,463.05 0.1050 1,231,330.05 0.1002 1,600,793.10 1,569,405.00 Arboretum Golf Course(Series 2002B) 0.00 0.0000 0.00 0.0000 0.00 0.00 Corp. Purpose Bonds Facilities(2003) 76,256.32 0.0217 254,143.68 0.0207 330,400.00 325,008.00 Corp. Purpose Bonds Facilities(2010A) 165,743.25 0.0471 552,381.75 0.0449 718,125.00 725,425.00 Corp. Purpose Bonds Facilities(2010B) 20,371.10 0.0058 67,891.90 0.0055 88,263.00 88,263.00 Corp. Purpose Bonds Facilities(2012) 42,585.60 0.0121 141,927.40 0.0115 184,513.00 0.00 Police Pension 507,457.65 0.1442 1,691,232.35 0.1376 2,198,690.00 2,159,838.00 Fire Pension 466,769.23 0.1327 1,555,627.77 0.1265 2,022,397.00 2,003,757.00 Total 3,412,662.48 0.9700 11,373,570.11 0.9251 14,786,232.60 14,401,796.00 Village of Buffalo Grove Final Distribution of 2012 Property Tax Cook County Cook Lake County Lake 2012 Total 2011 After Tax Abatement Consideration Levy* County Levy* County Extension Levy Request 23.08% Rate 1 76.92% Rate 1 100.00% 100.00% Tax Levies: Corporate 517,220.81 0.1324 1,723,770.55 0.1402 2,240,991.36 2,207,873.26 Street and Bridge 164,939.35 0.0422 549,702.53 0.0447 714,641.88 704,080.67 Street Lighting 55,920.61 0.0143 186,369.74 0.0152 242,290.35 238,709.71 Police Protection 124,013.22 0.0318 413,305.75 0.0336 537,318.97 529,378.29 Fire Protection 886,791.55 0.2271 2,955,459.52 0.2404 3,842,251.07 3,785,469.03 ESDA 2,958.76 0.0008 9,860.84 0.0008 12,819.60 12,630.15 Crossing Guard 12,171.99 0.0031 40,566.28 0.0033 52,738.27 51,958.89 Sub-Total:Corporate 1,764,016.29 0.4517 5,879,035.21 0.4782 7,643,051.50 7,530,100.00 IMRF/Social Security 369,463.05 0.0941 1,231,330.05 0.1002 1,600,793.10 1,569,405.00 Corp. Purpose Bonds Facilities(2003) 76,256.32 0.0195 254,143.68 0.0207 330,400.00 325,008.00 Corp. Purpose Bonds Facilities(2010A) 111,623.65 0.4035 372,014.35 0.0303 483,638.00 525,425.00 Corp. Purpose Bonds Facilities(2010B) 20,371.10 0.0053 67,891.90 0.0052 88,263.00 88,263.00 Corp. Purpose Bonds Facilities(2012) 0.00 0.0000 0.00 0.0000 0.00 0.00 Police Pension 507,457.65 0.1296 1,691,232.35 0.1376 2,198,690.00 2,159,838.00 Fire Pension 466,769.23 0.1202 1,555,627.77 0.1265 2,022,397.00 2,003,757.00 Total 3,315,957.29 0.7743 11,051,275.31 0.8985 14,367,232.60 14,201,796.00 2 ORDINANCE NO.2012- AN ORDINANCE ABATING TAXES LEVIED FOR THE VILLAGE OF BUFFALO GROVE,COOK AND LAKE COUNTIES,ILLINOIS WHEREAS,the Village did on the 3rd day of December,2012 pass and approve Ordinance No. 2012-60, which ordinance provided for the levy of a direct tax on all property in the Village for the year 2013 for general corporate, pension and debt service purposes in the Village of Buffalo Grove, in the amount of $14,401,796, a certified copy of which was filed with the County Clerks of Cook and Lake Counties,Illinois,and; WHEREAS, the Village has sufficient funds on hand to pay either a portion, or the entire amount, of the taxes levied in certain sections, as identified below, of Ordinance No. 2012-60 for the fiscal year commencing January 1 st,2013. NOW,THEREFORE,BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE,COOK AND LAKE COUNTIES,ILLINOIS the following: Section 1. Section 7 provided for the levy of a direct tax on all property in the Village for the year 2013 for the repayment of principal and interest on the Corporate Purpose General Obligation Bonds-Series 2012 issued for the purpose of funding certain road improvements as part of the annual street maintenance program in the amount of $184,513.00 and the Village has sufficient funds on hand to pay $184,513.00 of the amount of the tax levied for the fiscal year commencing January I",and the entire levy of the entire$184,513.00 is unnecessary. Therefore,the Village hereby authorizes and directs the County Clerks of Cook and Lake Counties,Illinois to levy only$0.00 and abate and not spread the sum of$184,513.00 hitherto provided for and levied in the ordinance providing for the issuance of$6,000,000 of Corporate Purpose General Obligation Bonds-Series 2012 of the Village of Buffalo Grove,being Ordinance No. 2012-36,passed and approved on August 6,2012 ,certified copies of which were filed with the County Clerks of Cook and Lake Counties,Illinois. Section 8 provided for the levy of a direct tax on all property in the Village for the year 2013 for the repayment of principal and interest on the Corporate Purpose General Obligation Bonds-Series 2010A issued for the purpose of advance refunding certain maturities of the Corporate Purpose General Obligation Bonds Series 1992 (facilities development), Series 1994(facilities development-Metra station) and Series 1995 (street maintenance),in the Village of Buffalo Grove in an amount equal to $718,125.00 and the Village has sufficient funds on hand to pay $234,487.00 of the amount of the tax levied for the fiscal year commencing Januarylst, and the levy of the entire $718,125.00 is unnecessary. Therefore,the Village hereby authorizes and directs the County Clerks of Cook and Lake Counties, Illinois to levy only$483,638.00 and abate and not spread the sum of$234,487.00 hitherto provided for and levied in the ordinance providing for the issuance of $5,160,000 of Corporate Purpose General Obligation Bonds-Series 2010A of the Village of Buffalo Grove,being Ordinance No. 2010-23,passed and approved on April 19,2010,certified copies of which were filed with the County Clerks of Cook and Lake Counties,Illinois. Section 2.The following represents a summary of the amounts levied and,if applicable,abated for the year 2013 as part of Village Ordinance No.2012-60: Levy Section Levy Abatement Net Levy Corporate Purpose 2 $7,643,051.50 $0.00 $7,643,051.50 Illinois Municipal Retirement Fund 3 $885,181.64 $0.00 $885,181.64 Social Security Fund 4 $715,611.46 $0.00 $715,611.46 Police Pension 5 $2,198,690.00 $0.00 $2,198,690.00 Fire Pension 6 $2,022,397.00 $0.00 $2,022,397.00 Corporate Purpose Bonds Series 2012 7 $184,513.00 $184,513.00 $0.00 Corporate Purpose Bonds Series 2010A 8 $718,125.00 $234,487.00 $483,638.00 Corporate Purpose Bonds Series 2010B 9 $88,263.00 $0.00 $88,263.00 Corporate Purpose Bonds Series 2003 10 $330,400.00 $0.00 $330,400.00 Total $14,786,232.60 $419,000.00 $14,367,232.60 Section 3.The Village Clerk is hereby authorized and directed to file a certified copy of this ordinance with the County Clerks of Cook and Lake Counties,Illinois. Section 4. This ordinance shall be in full force and effect from and after its passage and approval in the manner provided by law. This ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: 2012 APPROVED: 12012 Village President ATTEST: Village Clerk Award of Bid: Tree Removal Services 13-A .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends award of contract to Clean Cut Tree Service,Inc. of Lake Villa for 2013 tree removal services related to the Emerald Ash Borer infestation in the ammount of$342,842. The proposed contract is based upon tree diameter categories and associated removal rates,with an expected three year total contract cost of$2,091,336.07. Award of subsequent year tree removal services are subject to Village Board approval. The contractor will provide a performance bond in the amount of$342,842.00 to guarantee the work in the first year of the contract. ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Budget Impact Fund/Account Budget Notes $342,842 Line of Credit FY 2013 Overview As part of the Village of Buffalo Grove response plan to the E.A.B. infestation, Staff negotiated with Vendors for the removal of Village owned Ash trees from parkway spaces. The proposed contract involves removing dead and dying Ash trees, removing stumps and restoring the affected parkway areas. The second year contract option (estimated cost$699,397.68) and third year contract option(estimated cost $1,049,096.52)are both subject to Board approval. Staff recommends an Award of Bid to Clean Cut Tree Service, Inc. for Tree Removal Services for FY 2013. Prior Actions Rejection of bids and authorization to negotiate with two lowest bidders Anticipated Future Board Actions Execute second year option on contract,based upon contractors performance. Attachments Tree Removal TAB rev2.pdf Negotiated Pricing Tree Removal 12-7-12.PDF(Appendix) Trustee Liaison Staff Contact Trustee Stein Brett Robinson, M.o�n.d�aY>............December ...1..7......> 2012. . .. ..............................................................................................New ...Business ..._...Item ....�....13.A................................................................................................................................... 0 0 «n 0 0 «n 0 0 «n 0 0 «n 0 0 «n m 0 E K E N d d 0 0 «n O O O O O O O W N O t0 7 O O t0 O N i� (D O M 7 m 7 W M O M_ ea a m a m M (D O O N fH fR N N F Q � U Q N N O O O () � Z } } Z Z Z O O O O O O O W N O O O O O O O N N O 7 r N t0 O W t0 O O N N W M M 7 N W M # N t9 H3 EA H3 EA t0 t0 i� W H i� O J m O 0 O� �- J f9 fR io Q W p Q O N O O N U � = Z Z } Z Z } N L G T G m O O N = N N N N > I- O — N N LL G N N O O @ G O E > N Q N N N m o o N G > o o.-o m m m Q a a G G � r o o _ iv m m o 0 o O co U U U U d. H O N N M N M (/J c7 U U U I- M h a R O a s� n _ oS xu �a*c dQ a o r�r wi�vnn a a VISION " ' �= o 0 am m See appendix: Appendix003- Negotiated Pricing Tree Removal 12-7-12.PDF Golf Business and Marketing Plan for 2013 13-B .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends discussion. Overview Staff will present the 2012 Business and Marketing plan for both the Buffalo Grove and the Arboretum Golf Courses. Attachments Trustee Liaison Staff Contact Trustee Ottenheimer Scott D Anderson,Office of Village Manager M.o�n.d�aY>............December ...1..7......> 2012. . .. ..............................................................................................New ...Business ...._...Item ....�....13.B................................................................................................................................... LL Q _uj U o Q� o 0 CD 0 a-J .� L I L � � O O ro — •. 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L- � � � O .V m U � — - - m U U. 4= O (j) C 0 — C� c0 Q J C- VILLAGE OF BUFFALO GROVE WARRANT #1203 17-Dec-12 Corporate Fund: Reimbursements & Fund Transfers 897,440.31 Reserve for Capital Replacement-Autos 7,792.34 Reserve for Capital Replacement-MIS 0.00 Revenue Reimbursements 0.00 Legislative 1,979.06 Office of Village Manager 42,841.31 Management Information Systems 55,803.47 Legal 27,026.60 Finance & General Services 56,497.48 Human Resources 14,066.56 Fire Services 464,227.89 Police Services 507,155.24 Building & Zoning 58,347.46 Engineering Services 23,726.27 Building & Grounds 38,297.40 Street & Bridge Operations 58,311.75 Street & Bridge Administration 33,433.80 Forestry 77,148.55 Central Garage 50,515.33 Drainage System 3,444.83 ESDA 4,676.02 Transfer/Non Operating 1,978.28 Total 2,424,709.95 Illinois Municipal Retirement Fund: 0.00 Parking Lot Fund: 8,483.82 Motor Fuel Tax Fund: 15,000.00 School & Park Donations 0.00 Capital Projects-Facilities: 39,544.22 Capital Projects-Streets: 0.00 Health Insurance Expense 368,342.25 Facilities Development Debt Service Fund: 0.00 Police Pension Fund: 0.00 Fire Pension Fund: 0.00 Retiree Health Savings: 25,162.68 Water Fund: Reimbursements & Refunds: 12,922.00 Water Operations 396,806.22 Sewer Operations 234,018.42 Total 643,746.64 Buffalo Grove Golf Fund: Reimbursements & Refunds: 0.00 Golf Operations 30,517.04 Total 30,517.04 Arboretum Golf Fund: Reimbursements 0.00 Golf Operations 25,222.64 Total 25,222.64 Refuse Service Fund: 0.00 PAYROLL PERIOD ENDING 12/2/2012 865,931.49 865,931.49 TOTAL WARRANT #1203 4,446,660.73 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President Payroll Longevity Ending Date 12/02/12 ADJ (December) Balance Net Earnings 498,093.13 3,112.00 501,205.13 Federal W/H PENMO 945 0.00 0.00 Federal W/H BW 941 97,681.34 623.80 98,305.14 Federal W/H MO 941 0.00 0.00 Credit Union 21,469.82 21,469.82 Roth IRA 11586.40 1,586.40 State W/H 32,560.05 207.92 32,767.97 State W/H Wise 1,068.47 1,068.47 United Way 167.25 167.25 Bright Directions 160.00 160.00 AFLAC 308.71 308.71 Fire Pension/Sup 34.83 34.83 Police Pension 23,849.39 79.28 23,928.67 Fire Pension 20,511.53 20,511.53 Flex Savings 5,037.44 5,037.44 Dependent Care 824.78 824.78 IRS (Bills) 200.00 200.00 ICMA Employee 21,789.62 21,789.62 ICMA Employer 611.10 611.10 PPO Premium Deduct 15,519.09 15,519.09 RHS-Fire 2,150.44 2,150.44 FICA FICA Employee 1 11,873.88 151.20 12,025.08 29,776.29 FICA Employer 17,528.01 223.20 17,751.21 FOP 27.50 27.50 MEDI Medicare 10,852.18 63.80 10,915.98 21,831.96 BGHS 49.00 49.00 51,608.25 Fire Dues 1,666.00 1,666.00 AFLAC Pre Tax 876.19 876.19 PPO Premium Deduct Tax 28.78 28.78 Life Insurance 632.11 632.11 FPAC 104.50 104.50 PC Purchase 719.29 719.29 IPBC 567.33 567.33 M.A.P.DUES 775.00 775.00 Garnishments 6,875.36 6,875.36 General Fund Fire 275.00 275.00 Sub-total 796,473.52 0.00 4,461.20 800,934.72 829,601.91 IMRF-Supplement 0.00 IMRF-Employee 13,728.59 162.00 13,890.59 IMRF-Employer 39,721.48 468.72 40,190.20 Gross Payroll 849,923.59 0.00 5,091.92 855,015.51 865,931.49 dstbyorg 865,931.49 Payroll Gross Dept# 865,931.49 Transfers 0.00 Longevity Gross Payroll Transfer 501,205.13 Water/Sewer 541/542 34,727.62 IRA 1,586.40 BG Golf 546 14,520.34 Credit Union 21,469.82 Arb Golf 548 14,392.66 State Tax 32,767.97 Total Other Funds 63,640.62 941 Federal Tax 149,913.39 28,913.00 945 Federal Tax 0.00 ICMA 22,400.72 RHS-Fire 2,150.44 Flex Savings 5,037.44 Fire Pension 20,546.36 757,077.67 802,290.87 Difference between Pyrl Gross r, M w O n M O O O O O T O O O O Ln W M O O C) T T W 0 O Ol O O Ln O O M M M O O O O 10 Ln N O O li: M O Il O O m M O l0 O m m N N I, n n n n N O O O M O M l0 (3) E T — O m O M M 0) 0) Ln Ln Ln Ln I, Ln M I, n Ln T m ab 0) 0) l0 O l0 l0 N Ln I, n O O O O Ln W tPr T T M N a) --� --� --� W le W rl n O O O O N Oi N Ln l0 10- V N -b+ N N N N .--i N tPr W W tFT tFT tFT O b4 C mm Cl nS N N N N N N N N N N N N N N N N .c O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N W W W W W W W W W W W W W W W T r r r I (C5 N N N N N N N N N N N N N N N N oT1 oT1 o.9v oT1 oT1 oT1 oT1 CL I®I 11 CA CA �A CA CA CA �A l0 0) O O W 0) W .... 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Ilan d 00 IN Ow c IOU (Inu w .......... rpi 1� auk ch C: (3) LID -0 ,, C: r. 0 :3 55 0 U U C: O 0 u (3) > Cl 0 Lf) O Ln WIRIYC) CO ............. (D 0 ra (3) Ln fc,: rj .............q1p ............ 0) C: LID 0 w LID LID > 04 To M ko Ln rv)> ui; C) < VILLAGE OF BUFFALO GROVE Fifty Raupp Blvd. Buffalo Grove,It 60089-2196 Dane C.Bragg Village Manager MANAGEMENT REPORT 847-459-2525 Fax 847-459-7906 dbragg®vbg.org NOVEMBER ACTIVITIES 1. Public Safety Report • Police Dept. Activities (October) • rise Dept. Activities 2. Public Works Monthly Activities • Monthly Water Pumping Report • Monthly Central Garage Report 3. Community Development Report • Compilation of Permit Activity (Oct&'Nov) • Certificates of Occupancy (Oct& Nov) • Public Safety Activity Report (Oct &Nov) • Engineering Services Monthly Report • Public Utilities Construction Report Dane C. Bragg Village Manager BUFFALO GROVE POLICE DEPARTMENT OCTOBER 2012 - MONTHLY REPORT Calendar Year-to-Date • • 2012 2011 2010 2009 2008 Homicide 0 0 0 0 0 0 Q Forcible Rape/Agg. 0 1 0 2 0 0 1 Criminal Sexual Assault Criminal Sexual Assault 0 0 0 3 2 3 2 Robbery 0 0 3 4 4 2 6 Ag avated Battery 0 1 4 4 1 4 1 Aggavated Assault 0 0 0 2 0 2 0 Burglary 1 8 29 62 37 42 50 Burglary(Auto) 14 23 71 126 128 132 208 Theft 28 14 211 198 170 237 282 Auto Theft 1 1 1 10 5 7 7 Arson 0 0 1 0 0 1 0 44 48 320 ;Tout Cs.Crines Calendar Year-to-Date • Qc q. 10 2009 2008 Part I Crimes 44 48 -8% 320 411 347 430 558 Part 11 Offenses 99 100 -1% 869 1060 1228 1238 1437 Part I I I Codes 1080 1213 -11% 11402 12103 12192 12842 14954 Incidents 1223 1361 -10% 12958 13526 13118 14510 16952 Calendar Year-to-Date • ' •ct 2 • % 1- 2012 2011 2010 2009 2008 Part I Crimes 8 8 900% 72 82 43 65 78 Part 11 Offenses 62 60 3% 587 770 786 710 859 Part Ill Codes 9 7 29% 45 55 25 57 41 Traffic 996 938 6% 8592 10053 10877 13178 17411 Ordinance 214 181 18% 2862 7667 1774 2943 4144 MANPOWER ANALYSIS - PATROL DIVISION Part I 44 3 ',132 Total dedicated hours: 1191 (formulated) Part II 99 1.5 149 Total Manhours: 4853 Part 111 977 0.5 489 Undedicated Dedicated Ratio Accidents 103 1.5 155 3662 divided by 1191 3.07:1 Traffic 996 0.25 249 Ordinance 214 MANPOWER ANALYSIS - PATROL DIVISION a •Part 1 4877. Part 11 100 Total dedicated hours: 1279 (formulated) Part III 1084 Total Manhours: 4938 129 1.5 Undedicated Dedicated Ratio Traffic 938 Q.25 235 3659 divided by 1279 2.86:1 Ordinance 181 0.08 . 14 All data is reported with the resources available through the new Records Management System. Reporting functions are a work in progress. Inconsistencies are expected and will be addressed. BUFFALO GROVE FIRE DEPARTMENT TOTAL CALLS PER MONTH 2012 500 450 400 350 300 250 200 150 100 - t 50 0 �Q� QG�OJ O�G 5 BUFFALO GROVE FIRE DEPARTMENT NOVEMBER 2012 TYPE OF CALLS 300 250 200 150 100 50 0 r7m EL, + .a° a� '` a�P a� 0� Ja OQoc ey�°ia ��J Go �Q G oc� �P oc era `\�� rya° Gap �e� Oao o° ae c°ae BUFFALO GROVE FIRE DEPARTMENT NOVEMBER 2012 BY District 140 120 100 80 60 40 20 0 oa "-a oa O\�"-o ```��, �� \wee �t Q\�5 P BUFFALO GROVE FIRE DEPARTMENT FIRE/ EMS, NOVEMBER 2012 120 100 80 60 40 ®FIRE 20 ®EMS 0 P PUBLIC WORKS DEPARTMENT OPERATIONS DIVISION November-12 WATER PUMPAGE REPORT (month) TOTAL THIS PERIOD FISCAL YEAR TO DATE LOCATION CURRENT LAST YEAR CURRENT LAST YEAR Well/Pumping Station#1 345 So.Arlington Heights Rd. Well Pumpage(mil.gal.) 0.000 0,000 0.000 0.000 Lake Water Pumpage(mil.gal.) 9.760 7.692 150,324 36.239 TOTAL PUMPAGE 9.760 7.692 150.324 36.239 Well/Pumping Station#2 525 No.Arlington Heights Rd. Well Pumpage(mil.gal.) 0.000 0.000 0.215 0.000 Lake Water Pumpage(mil.gal.) 21.648 20.293 257.912 400,069 TOTAL PUMPAGE(mil.gal.) 21.648 20,293 268.127 400,069 Well/Pumping Station#6 120 Horatio Blvd. Well Pumpage(mil.gat.) 0,000 0.000 0,000 0.000 Lake Water Pumpage(mil.gal.) 32.441 31.015 436.320 382.410 TOTAL PUMPAGE(mil.gal.) 32.441 31.015 436.320 382.410 Pumping Station#7 401 LaSallle Ln, Lake Water Pumpage(mil.gal.) 28.607 33.076 491.474 509.090 TOTAL PUMPAGE(mil.gal.) 28.607 33.076 491.474 509.090 Total Well Pumpage(mil.gal.) 0.000 0.000 0.215 0,000 Total take Water Pumpage(mil.gal.) 92,456 92.076 1336.030 1327.808 TOTAL GALLONS PUMPED(mil.gaL) 92.456 92.076 1336.245 1327.808 AVERAGE DAILY USAGE(mgd) 3.082 3.069 4.001 3,975 Comments Submitted by: a er Section Supervisor Reviewed by: ?, Superintendent Public Works Utilities K:Iwatedreportlmonthylpumpage 2010 VILLAGE OF BUFFALO GROVE OPERATIONS DIVISION WATER AND SEWER SECTION November-12 WATER DAILY PUMPAGE SUMMARY LOG (mgd) ELISouthwest Northwest South North DAILY RAIN eIl#1 eli#2 Well#6 Res.#7 TOTAL GAUGE 11/01/12 0.328 0.739 1.083 0.845 2,995 0.000 11/02/12 0.323 0.677 1.089 0.809 2.898 0.000 11/03/12 0.352 0.719 1.052 0.951 3.074 0.000 11/04/12 0.379 0.747 1.051 1.155 3.332 0.000 11/05/12 0,340 0.773 1.080 0,859 3.052 0.000 11/06/12 0.331 0.664 1.064 0.834 2.893 0,120 11/07/12 0.323 0.717 1.066 0.750 2.856 0.020 11/08/12 0.330 0.672 1.053 0.841 2.896 0.000 11/09/12 0.328 0,663 1.068 0.710 2.769 0.000 11/10/12 0.335 O.625. 1.044 0.886 2.890 0,000 11/11/12 0.361 0.815 1.008 1.095 3.279 0.290 11/12/12 0.351 0.702 1.071 1,008 3.132 0.000 11/13/12 0.336 0.707 1.088 0.874 3.005 0.000 11/14/12 0.332 0.765 1.091 0.857 3,045 0.000 11/15/12 0.334 0.754 1.091 0.817 2.996 0.000 11/16/12 0.329 0.639 1.096 0.817 2.881 0.000 11/17/12 0.354 i 0.696 1.074 0.981 3.105 0.000 11/18/12 0.375 0.747 1.041 1.149 3.312 0.000 11/19/12 0.345 0.689 1.094 0.967 3.095 0.030 11/20/12 0.338 0,892 1.080 0.949 3.259 0.000 11/21/12 0.347 0.571 1.107 1.091 3.116 0.000 11/22/12 0.395 0.740 1.051 0.951 3.137 0.090 11/23/12 0.233 0.693 1.086 1.054 3.066 0,000 11/24/12 0.305 0.713 1.089 1.113 3,220 0.000 11/25/12 0.311 0.935 1.062 1,262 3.570 0.000 11/26/12 0.307 0.680 1.180 1.374 3.541 0.000 11/27/12 0.286 0.925 1.130 0.967 3.308 0.000 11/28/12 0.284 0.584 1,121 0.944 2.933 0.000 11/29/12 0.287 0.771 1.121 0.899 3.078 0.000 11/30112 0.181 0.634 1.110 0.798 2.723 0.000 TOTAL 9.760 21.6481 32.441 28.6071 92.456 0.55 Village of Buffalo Grove Public Works Department November 2012 Central Garage Section Fleet Cost Detail This Fiscal Year This Fiscal Year Last Fiscal Year Last Fiscal Year Current Period Year-To-Date Current Period Year-To-Date Usage-MileslHours 79,387.0 948,196.0 74,386.0 968,473.0 Fuel-Gasoline Gallons 4,587.2 69,096.2 5,560.0 70,947.2 Fuel-Diesel Gallons 3,266.4 50,440.6 3,683.9 52,950.2 Fuel Usage-MPG/MPH 10.1 7,9 8.0 7.8 En-Oil-Usage/Qt. 0.0 0.0 0.0 0.0 2nd-Oil-UsagelQt 0.0 0.0 0.0 0.0 Road Calls 1.0 11.0 0.0 11.0 #Repairs 548.0 7,257.0 715.0 8,034.0 Shop Hours 544.0 6,904.0 645.0 7,299.3 Down Hours 2,976,0 37,709.0 2,090.0 29,326.0 Cost (Mile Cost Ifflike cost jgile cost 5ift 4211 -Gasoline 15,139.80 0,191 223,865.3 2.820 16,457.7 0,077 220,680.1 0.077 4212-Diesel 11,432,36 0.144 163,416.7 2.058 11,051.8 0.047 166,408.7 0.047 4215-Add Eng-Oil 0.00 0.000 0.0 0,000 0.00 0.000 0.0 0,000 4215-Add 2nd-Oil 0.00 0.0DO M 0.000 0.00 0.0D0 0.0 0,000 4213-Shop Parts 9,133.99 0.115 114,882.9 1,447 14,030.0 0.071 101,738.6 0.071 4214-Shop Labor 31,063.90 0.391 398,781.E 5.023 36,134.1 0.175 411,789.3 0.175 4218-Outside Repair 4,392.47 0.055 56,446.0 0,711 2,635.5 D.357 64,117,2 0.357 TOTAL 71,162.52 0.896 957,392.49 1.010 80,309.01 1A80 964,733.85 0.996 Submitted by; — Fleet MFanager Reviewed by: De g:Iccmmonlgaragelreports\monthlylmonend 4 2 m9j))2j7)/§/j})jcm®c� j2)j oo «/j\/)/ (! _ , ( . \\ 0, © 3E : . $ \\ a ` \\${§\ � o\ \})_ /\ ° )} 00000001 , »/ >} b9 §r \\ §/ § , :,=\\\j o ! )) §j j e) e ,=2»§/{ (! §/ / # =\® @S§{7\ Ci / � \\ 2: co ° \\}j7\\ ° ;\ 2{ / }a §) \ fa7\§/) )) 2=0 00 <§ \\ ° Q) § � . �/ § \\ !3 77§\§\/ >K ®@ . 2\ ;!z �§\ ) N N„N 2 ;N- ( ' �2} ) \\ z0a0 ( mbm § . z>)2§/G>*2)Ja))) Gt ! «) �) K ul z \2 § \\\\ ®±®4`§§§\�\\\2�\22 \ ƒ7§22�2 ° 2/ ,,,� - ® ~ oz'M U.� \ p r- 00f- MLn00000 d' N LO = N CD N L L O > U Z W U) N Zip mNd' Nd' MONONCD co NOLON CO LLI N � reff E N O Z O LO O f- m r N O Co f— O LO CO CO 6> O N CO a0 fl- CO LO O CO O d' m m N Ur M CO = CO Z m N 00 z (D 'd UJ O z LLJ z ~ LO rl- O 00 co fl- co O LO rl- O O fl- CO O O co Q CnNO F- LoLo F- d' M f— N N NN d' J Z N 00 co co N Q — N m Q E Of-- > zLL Z M LO CD cN co OOOON NOMOO O W C N N M f Q J N m > 0 a- Z N N CO N M M CD CDM � CD CD CD CD = COCD coO d NO N L E O Z � J o Q z _o ° a U) o 2 ~ E Z f U C N QO L>L 0 O Ei U � N O Q C V>> ULN N aO g m p N E i N QOU a -J U � x LL Z O O O O N O pI- p ._ — C N0 � Z E _ p Ca p Z (Cq p - L O 0) C O C O L C O o cLQLU) U) U) U) o ° a p O N LL Q o Oa . E O pO E f0 � m O O O O § m E U) U )Z W O > Cn C L N N C C O C � � FQLLLLLLLLU � � U �' > � Cnf- W p N 0 p C W LL N O Z O p L 0 .- E m > a N Z Z UCn � W ALL NMLL Cn W 2 > UU) E mm > C: o n- z ;> M (D I- — M M I- r1' M N Cfl N m (fl m O r1' M 00 r1 Il- r1' N N co U) O LO 0) r M M N a) E a) O Z C7 Z_ Z N M N Cfl aD LOCp M � [I- aD LO [I- N � r1' r1' ON a_ N N LOr1' r1' r1' N NOO ;T O — W CD N M LO N N o CD N (D 1 Z �_ a) 0 -0 J a) m Q z W O Q < < ui CO 0 0 � J Q m a W W 0 (D _U z J C z m O O O U N N 0 E o a_ a) i W > c a) 'aO a) 10 0 (7 Q' O > M a) 'a - O W C E z N W C O O U O O U O O _O ~ O W U 0)- 0 0 0 O Q O - J � -O � 0 0) C) c 0 0 0 -t U) - M mU z c c .E � a> U CO °� a) — m tL Q o Q .o m a) a)a�i .� U) 0 0 aa) .� aa) a> m O } N Z WNMMW � MU- QN0- U- 0- W CD cf) a) ~ O O U E > J 0 W Z To: Brian Sheehan Deputy Building Commissioner/Operations From: Peggy Starczowski, L.E.H.P. Health Inspector Date: December 5, 2012 Subject: Health Department Activity Report for the Month of October. Day Care Center/Day Care Home 2 Food Service Inspections 40 Food Service Re-inspections 3 Food Service Construction Inspections 2 Foodstore Inspections 1 Food Service Pre-opening Inspections 1 Plan Reviews 25 Complaint Inspections& Follow-up 313 Property Maintenance Inspections 439 Microwave Inspections 0 Carbon Monoxide (Commercial/Residential) 0 Radon Kit Installation & Follow-up 3 Vending Machine License Inspections 17 Mobile Vendor Licenses/Inspections 0 Swimming Pool/Spa Inspections/Re-inspections 2 Temporary Foodservice Inspections/Reinspections 0 Emergency Inspections & Re-inspections 0 Assistance to Public 305 Meetings &Training: Board of Health Meeting November 15 Ongoing Fire Prevention Inspection Training Housing Court cc: Board of Health DEPARTMENT OF BUILDING AND ZONING PUBLIC SAFETY ACTIVITY REPORT November, 2012 IV. LITIGATION: Please see attachment. V. CODE CONFERENCES: November 6, 2012—Sandalwood Rd-review of re-plat request for Lots 302 and 303, Woodlands at Fiore Unit 3 (2786 & 2790 Sandalwood). November 6, 2012—ART Meeting—Signs. November 7, 2012—Meeting regarding Chase at the Plaza re: recovery of escrow account. November 20, 2012—On site meeting re: Waterbury place landscaping/fencing. November 20, 2012—November 21, 2012—Onsite meeting The Crossings - Accessible parking. November 20, 2012 - Meeting with Bob Roebels, Village of Mt. Prospect, Rental Housing Program. November 21, 2012 - Meeting with Toby Roberts, Village of Palatine, Rental Housing Program. November 27, 2012— Meeting with Rabbi Zehnwirth - Torah Academy Re: Holiday program at Town Center. November 27, 2012 - Meeting with Amy Amdur- Art Festival 2013. November 28, 2012—Code conference re: Eskape. November 28, 2012—Code conference re: sign code variations/John Imrebie. IV. PROPERTY MANAGEMENT: NOVEMBER, 2012 BUFFALO COURT: No Action Required. BUFFALO GROVE SHOPPES: 1. Removed numerous illegal signs. CAMBRIDGE COMMONS: 1. Removed numerous illegal signs. CAMBRIDGE WEST: No Action Required. CHASE PLAZA: 1. Several pot holes at the entrance off of Lake Cook. Notified management who made the necessary repairs. COUNTRY COURT: 1. Removed numerous illegal signs. CREEKSIDE COMMONS: 1. Removed numerous illegal signs. DUNDEE POINT: No Action Required. DUNELL CENTER: No Action required. THE GROVE: No Action Required. GROVE COURT: No Action Required. GROVE COURT—Zimmerman: 1. Removed numerous illegal signs. GROVE POINT PLAZA: 1. Removed numerous illegal signs. HIGHLAND OAKS: No Action Required. PLAZA VERDE East: 1. The North side of the parking lot off of Dundee Rd. requires repairs. On Saturday June 2, 2012,photographs were taken of the parking lot so further action can be taken with management. PLAZA VERDE West: 1. Removed numerous illegal signs. PLAZA (THE): 1. Removed numerous illegal signs. THE SHOPS AT APTAKISIC CREEK: 1. Removed numerous illegal signs. SPOERLEIN COMMONS: No Action Required. STRATHMORE SHOPPING CENTER: 1. Two parking lot lights on East side not functioning. On Tuesday November 13, 2012, management was notified and were requested to make the required repairs. STRATHMORE SQUARE: 1. Removed numerous illegal signs. TOWN CENTER: 1. Three vacant unit signs are required to be removed. 2. Storage unit still in rear of center on South side of building. 3. Sidewalk in need of repairs across from Post Office at Deerfield bakery. On Friday November 23, 2012,a message was left for management requesting an update on the status. VILLAGE PLAZA: 1. Removed numerous illegal signs. WOODLAND COMMONS: 1. Removed numerous illegal signs. Property Maintenance Report submitted by Joe Arizzi, Property Maintenance Inspector. Respectfully submitted, Brian Sheehan Deputy Building Commissioner/Operations BS.jk Page 1 of 1 DEPARTMENT OF BUILDING & ZONING Attachment PUBLIC SAFETY ACTIVITY REPORT November, 2012 LIMITED DISTRIBUTION There was no litigation in November, 2012. w z w wm m f¢LI INN m io Pm iQrn w} c�ovnrma.� a S m ❑ U< Z o} ¢ O w O O a a O r m n Z p r o 0 o o N o P 1 o I O r o V n ¢ } 04000N 01 U dN Odin cn ME rC ^ 0 g I ON rl:6 L MNPM w N I�O d Ali 1^m"r=vi J Q' (n rnnu,oNNr0 N ¢ mrn M r� �r r�rn� w w ❑ cO1n n N 4�9 j Li m cn W wm cnM N M wm qw P<D n�aP aca m F _ O 7U � O F- r w W w N ❑m ¢m N Z¢ ° 0z Of OJF, z O ¢ a ¢W o 0 0 o N o O m W Q Z Uj H w❑ fOa0aMpON w0 Ops 00 M oo.F� Q (n N }Z mpcv�]niaQ0 a �auSni c�i u r�r�mno"P a Lr oo ,F 10P �rfM Os ❑Z W L> n) C 4 EC f�Ol V ram]n �i m o 0 0 -W o NON tlMM SUS U wmmZ LL' �d q F J W 2U' D ki U)? 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BUILDING AND ZONING DEPARTMENT RECONCILIATION OF MONTHLY ACTIVITY OCTOBER,2012 PER B&Z PER FINANCE MONTHLY YEAR-TO-DATE REPORT SHEET REPORT ADJUST TOTAL TOTAL BUDGET %OF TOTAL BUILDING FEES $ 39.618.81 $ 39,618.81 PLUMBING FEES 5,345.00 5,345.00 ELECTRICAL FEES 5,905.00 5,905.00 MECHANICAL FEES 2,100.00 2,100.00 PLAN REVIEW FEES 8,317.50 8,317.50 ANNEXATION FEES - - OTHER FEES 10,033.58 $453.00 10,486.58 TOTAL $ 71,319.89 $ 453.00 $ 71,772.89 Unresolved difference$453 TOTAL $71,772.89 FUND 100.50 435.05-DEVELOPER FEES $ 19,200.00 $ 19.200.00 $ 119,730.56 $232,800.00 51,43% 435.15-CONTRACTOR REGISTRATION FEES $ 3,525.00 $ 3.525.00 $ 69,850.00 $ 70,000.00 99,79% 435.20-PLAN REVIEW FEES $ 6,722.00 $ 6,722.00 $ 55,702.19 $ 60,000.00 92A4% 435.25-RLING FEES $ 125.00 $ 125.00 $ 2,575.00 $ 2,500.00 103,00% 435.30-ANNEXATION FEES $ - $ - $ 700.00 $ 65,800.00 1.06% 435.35-BUILDING FEES $ 26,982.31 $ 26,982.31 $ 157,922.36 $225,000.00 70.19% 435.40-PLUMBING FEES $ 2,975.00 $ 2.975.00 $ 27,340.00 $ 28,000.00 97.64% 435.45-ELECTRICAL FEES $ 3,455.00 $ 3,455.00 $ 44,295.00 $ 40,000.00 110.74% 435.50-MECHANICAL FEES $ 1,600.00 $ 1,600,00 $ 15,950.00 $ 15,000.00 106.33% 435.55-SIGN FEES $ 583.98 $ 583,98 $ 6,254.75 $ 5,000.00 12510% 435.60-ELEVATOR FEES $ 2,160.00 $ 2.160,00 $ 27,960.00 $ 35,000.00 79.89% 435.55-OTHER FEES $ 4,444.60 $ 4.444.60 $ 43,239.28 $ 45,000.00 96.09% TOTAL $ 71,772.89 $ 71,772.89 $ 571,519.14 $824,100.00 69.35% Page 2of3 2 / mm maa aamaaa o \ \ 00 = \ \ / \ \ \ B as aaa aaaaa > � < c « � « « « a_ / ( ) ) ) ( } g � \ \ R \ / \ \ \ E « c e ; o o = _ [ / ) / 2 2 § 0 oe / 00 o (D \ - 20 0 0 o g \ / £ E® / / � ( > t = § 22 \ \ \ / i ƒ / \ 2 2 / 02 / mm « of / J \ ) m-0X � � &/ / � > � 0 \ ƒ o R f = o 0 0 0 0 � o Q / E o O m e I = 03 « co } \ \ \ \ 0 U) ca 0 uu / zu a = = u = - r \CD CD = u k 0 0 / / \/ 2 /LCD< owm E/Ln # tn u \ < ® a 0 \ / § \ \ 6 § U) 3 /E - nƒ ' � / ~ / // = � E � § o § / e E/ E 2 / cn > a n40 Fn/ q = _ ? } © M � / \ D k E 0 2 c = o o = 0 0 r 0 c o ± I o g � 5 S - \ a ] 7 \ se \ � _® -oQ / _ E u c � 2 c ± m o = E / \ g m c $ q � % / \ \ % 2 \ � \ % \ % / Ey \ \ ± \ \ � � / \ 22 < \ ƒ 8 \ \ 2 % 78 so = § = � 12 m & e cf 12 0 / \ G % 4 \ \ ° / \ r' 0 m m O O Lo 0 0 O h O Cl) N N O N M 19 T O N O U w 0- Zr Mu7timrt' � O � NNO d' ct' M ~ u"l W N e r d O U 0 M CO <t 0 M ti O O N O ob co Lo O m M o V r--- n )~ V 0? �N'S Cfl m 00 CO N N CJ N N � � v 00 z 0 ,bW 00 U LU CL N It M CO 'd' m 00 N CO 'Ct' U') O M to O uJ lzr 00 © > 00 M CO CD V N N N ti nN? m m — N m Q N UL O 0� U LU O Z L CD N N O r 0 N N O r O 0 M LIJ Q N co M ti I- U m Qm Wd O r M Cl) Mr t— B O O 00 O M CO O M CD N co ct Y m O N N O U O f6 J o < C7 C CL N rn ~ 0 ZOC❑`7� H c v . = O U UN4) 0C Q0 C U � � O N O O oc2 c 5 E od w () d) c (D U (iU Uo ° U c a � 6C- o UCL CaUci))Z o 0 0 0 c O .a � o U) Z > N Z m R a) p .S � p 0 0 m 0 ro � 3cr �3 W N 0- 0 �t❑o ��N CL vxNm .O 'o -O ' Q rnC Co)LL } . ° ° ° oa � O m 4 L O Ly cm� � LLLLL- ULUCL � LY > U) wLL Z w cCCO _ i i_ i i i Zp0 — C O N U QULt W < O UU) — � LLNMLLWW M C) co U} ~ U o Q 0 y � m o � Lu n U O 0a- 0 cmom « = co # & m (ON = oco _ rc NJ- ora r % # # \ © LO$ / % \ k \ O ZR 2r rz # — manor nom ¥ mmrc \ i m oomwLr) NN nr / - - 7q \ @ ƒ \ k /_ \ � \ e g \ / O LL 0 \ - 2 $ \ ® \ / O \ d b / _ 0 0 z / § I ~ / o o \ / \ I \ \ = f \ 2 \ f \ E X �_ � ® � > k \ 00 ® \ \ o � \ \ / / � � � E= $ \ / � \ \ cam = � \ f LL < 0 ƒ f \ E \ \ 7 } c 7fCL$ � a g : co o e og mO O INIEL1EI ± m .15 L=LI \ \ = oo \ \ k \ I = / « — 0m0 / % To: Brian Sheehan Deputy Building Commissioner/Operations From: Peggy Starczowski, L.E.H.P. Health Inspector Date: November 6, 2012 Subject: Health Department Activity Report for the Month of October. Day Care Center/Day Care Home 1 Food Service Inspections 43 Food Service Re-inspections 4 Food Service Construction Inspections 3 Foodstore Inspections 3 Food Service Pre-opening Inspections 1 Plan Reviews 22 Complaint Inspections & Follow-up 307 Property Maintenance Inspections 411 Microwave Inspections 0 Carbon Monoxide (Commercial/Residential) 0 Radon Kt Installation & Follow-up 0 Vending Machine License Inspections 16 Mobile Vendor Licenses/Inspections 0 Swimming Pool/Spa Inspections/Re-inspections 3 Temporary Foodservice Inspections/Reinspections 5 Emergency Inspections & Re-inspections 0 Assistance to Public 333 Meetings &Training: Ongoing Fire Prevention Inspection Training Housing Court cc: Board of Health DEPARTMENT OF BUILDING AND ZONING PUBLIC SAFETY ACTIVITY REPORT October, 2012 IV. LITIGATION: Please see attachment. V. CODE CONFERENCES: October 1, 2012 - Meeting with Amy Amdur - Amdur Productions - Art Festival. October 1, 2012 - ART Meeting - Strathmore Square Shopping Center—Signs. October 1, 2012—ART Meeting—Alcott Center—New Roof Top Units. October 2, 2012—Meeting with Al Arns Re: Plaza Fagade Improvements. October 2, 2012 —Meeting with IEPA/Lou Malnati's Re: storm sewer discharge. October 15, 2012 —Meeting re: Platinum Nails Sign. October 22, 2012 - Civics Forum. October 23, 2012 -Northwest Housing Partnership - Mary Lu Seidel. October 23, 2012 —Meeting with Lude Smus Re: SMUS IL Heathcare Center. October 23, 2012—Meeting Re: Holiday Lights Recycling Program. October 31, 2012—Meeting with Rabbi Zehnwirth - Torah Academy. IV. PROPERTY MANAGEMENT: OCTOBER 2012 BUFFALO COURT: 1. Removed numerous illegal signs. BUFFALO GROVE SHOPPES: No Action Required. CAMBRIDGE COMMONS: 1. Removed numerous illegal signs. CAMBRIDGE WEST: No Action Required. CHASE PLAZA: 1. Removed numerous illegal signs. COUNTRY COURT: 1. Temporary ID Banner expired at Sushi Restaurant. On Wednesday October 10, 2012, The owner was advised to removed the sign. He agreed to my request. On Thursday October 24, 2012, the sign was removed. CREEKSIDE COMMONS: No Action Required. DUNDEE POINT: No Action Required, DUNELL CENTER: 1. Removed numerous illegal signs. THE GROVE: 1. Removed numerous illegal signs. GROVE COURT: No Action Required. GROVE COURT —Zimmerman: 1. Removed numerous illegal signs. GROVE POINT PLAZA: No Action Required. HIGHLAND OAKS: 1. Removed numerous illegal signs. PLAZA VERDE East: 1. The North side of the parking lot off of Dundee Road requires repairs. On Saturday June 2, 2012, photographs were taken of the parking lot so further action can be taken with management. PLAZA VERDE West: 1. Removed numerous illegal signs. PLAZA (THE): 1. Removed numerous illegal signs. THE SHOPS AT APTAKISIC CREEK: No Action Required. SPOERLEIN COMMONS: No Action Required. STRATHMORE SHOPPING CENTER: 1. The parking lot requires re-striping including accessible spaces. 2. There is a non conforming accessible parking striping in front of VA Liquors. The permit has been issued for the work. STRATHMORE SQUARE: 1. Removed numerous illegal signs TOWN CENTER: 1. Three vacant unit signs are required to be removed. 2. Storage unit still in rear of center on South side of building. 3. Sidewalk in need of repairs across from Post Office at Deerfield bakery. 4. Brick pillars in front of Binny's are deteriorating. On Friday October 6„ 2012, I spoke with management and advised him of the required repairs. He agreed to make the necessary repairs. VILLAGE PLAZA: No Action Required. WOODLAND COMMONS: 1. Removed numerous illegal signs. Property Maintenance Report submitted by Joe Arizzi, Property Maintenance Inspector. Respectfully submitted, �t Brian Sheehan Deputy Building Commissioner/Operations BS:jk ENGINEERING SERVICES MONTHLY REPORT NOVEMBER 2012 Villas at Hidden lake Work continues on punch list items. Grading and sod placement for landscaping berm is completed. 1650 Leider Lane Parking lot earthwork,storm sewer and curb construction is completed. &62�� Gregory P. Boyse E. Director of Publi orks and Village Engineer Kev��Hehir Engineering Technician KJ H/Nov12 a 0. C5 aw94 � h �o h b 2 4 o Inc W 4 V W M [a h k V w N AS S�Q t-t�`z'tcsld 1'Z`� �Imo► TREE/STUMP REMOVAL SCHEDULE OF PRICES Award of Bid 2012-December 31,2013 Pricing includes all labor,equipment,and supplies to complete the work. Diameter Breast Height Approximate Number of Trees' Unit Price Total Cost (4M ft.from Ground) 1 0-10" 389 $ $ 175.00- 68,075.00 2 10.V-17" 513 $ $ 374.00 191,862.00 3 17.1"-21" 109 $ $ 480.00 52,320.00 4 21.1"—27" 41 $ $ 640.00 26,240.00 5 27.1"-32" 3 $ $ 965.00 2895.00 6 32.1> 1 $ $ 450.00 1450.00 TOTAL COST 342,842.00 *Quantities are approximate for the purpose of comparing bids only, Optional Contract Extensions 2n 1 Year Option(Calendar Year 2014)for approximately 2,000 total trees. Adjust by 2 % 3`a Year Option(Calendar Year 2015)for approximately 3,000 total trees: Adjust b7, 2 % S f � Clean Cut Tree Service, Inc. 1 f 31064 Hwy 83 - - - - Grayslake, IL 60030 12 Kelly E. Kelly, President. 12/07/2012 As 5Q a" cat SCHE i 8 rj F REMOVAL SCHEDULE OF PRICES 2012-December 31,2013 Pricing includes all labor,equipment,and supplies to complete the work. Diameter Breast Height Approximate Number of Trees* Unit Price Total Cost (4%ft.from Ground) 1 0--10" 389 $J`�s aG $ 71,,965 0c 2 10.V-:Lr 513 $ 370@ oo alo-oo 3 17.1"--21" 109 $ 4 9 8.O c� $ -531 1 z o 4 21.1"-27" 41 $ (S'f 5, $26, H L}S..oa 5 27.1"3V' 3 $ jCJ oo $ 2,650,d C) 6 32.1> 1 $ �q5o,oo $ 1� 456-6c, TOTAL COST $ �.7 .00 *Quantities are approximate for the purpose of comparing bids only. Optional Contract Extensions 2"d Year Option(Calendar Year 2014)for approximately 2,000 total trees: Adjust by 3`a Year Option(Calendar Year 2015)for approximately 3,000 total trees: Adjust by 2 % 12