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2013-04-15 - Village Board Regular Meeting - Agenda Packet VILLAGE OF VILLAGE 0_F �uffarouc lo BUFFALO GROVE G GROVE Department of Finance&General Services Fifty Raupp Blvd. Buffalo Grove,IL 60089-2100 Phone 847-459-2500 Fax 847-459-0332 STATE OF ILLINOIS ) ss. COUNTY OF COOK ) CERTIFICATE I, Janet M. Sirabian, certify that I am the duly elected and acting Village Clerk of the Village of Buffalo Grove, Cook and Lake Counties, Illinois. I further certify that the attached meeting notice and agenda were posted on the inside of the front door of the Buffalo Grove Village Hall at 50 Raupp Boulevard, Buffalo Grove, Illinois at 11:00, A.M. on Friday, April 12, 2013 and thereafter were continuously viewable from the outside until said meeting and further were posted on the Village of Buffalo Grove's website for the purpose of compliance with the Illinois Open Meetings Act. Dated at Buffalo Grove, Illinois, this 12th day of April, 2013. Vill Clerk By: � u VILLAGE;Of- Fifty Raupp Blvd Meeting of the Village of Buffalo Grove Buffalo Grove, IL 60089-2100 Board of Trustees Phone 847-459-2500 Regular Meeting `' April 15, 2013 at 7:30 PM 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Minutes A. Minutes of the April 1, 2013 Village Board Meeting 5. Approval of Warrant A. Presentation and Reading of Warrant#1210 6. Village President's Report 7. Village Manager's Report A. Monthly Management Report - March 2013 B. Tree City USA Award Presentation C. Buffalo Grove Police Department Traffic Enforcement & Education D. Demonstration of E-Suite Services 8. Special Business A. Stevenson High School Boys Varsity Basketball Team 9. Reports from the Trustees 10. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. (Attached). Consent Agenda: Ordinances and Resolutions A. Ordinance No. 2013-19: Amendment to Section 2.34.010 of the Municipal Code designating Director of Emergency Management. (Trustee Terson) SUMMARY: The proposed amendment to the Municipal Code would place the authority for emergency management director activities with the Fire Chief, consistent with recommendations to streamline emergency response. B. Ordinance No. 2013-20: An Ordinance Granting Variations to the Buffalo Grove Sign Code for GoldMax, 1200 W. Dundee Road (Trustee Ottenheimer) SUMMARY: The Zoning Board of Appeals, by a vote of 4 to 2, recommends to the Village Board to grant the amended request made by GoldMax, 1200 W. Dundee Road for variations of Sign Code, Sections 14.16.030 and 14.16.070. Village Board of Trustees-Agenda Page 1 C. Resolution No. 2013-17: A Resolution Approving an Amendment to the Intergovernmental Agreement between and among the Village of Arlington Heights, Village ofBuffalo Grove, Village of Lincolnshire, Village of Long Grove, Village of Palatine, Village of Vernon Hills and Village of Wheeling concerning Electric Aggregation. (Trustee Trilling) SUMMARY: Staff recommends approval of Resolution that would authorize the Village President to sign a minor amendment to the Intergovernental Agreement concerning Electric Aggregation in order for the member municipalities to have more flexibility to choose a coordinator of the consortium. Consent Agenda: Unfinished Business None. Consent Agenda: New Business D. Proclamation: Annual Senior Celebration Day SUMMARY: Township High School District 214 Community Education, along with local Senior Services agencies are sponsoring the 25th Annual Senior Celebration Day on Wednesday, May 8, 2013 at Arlington Park Racecourse. This proclamation supports their efforts to honor our local senior citizens. E. Proclamation: Congratulations to Arlene Mulder SUMMARY: A proclamation recognizing Arlene Mulder and congratulating her on retirement. She served five consecutive terms as Village President of the Village of Arlington Heights for the last 20 years. F. Proclamation: Recognizing May as National Bike Month SUMMARY: A proclamation recognizing May as National Bike Month, including May 8 as Bike to School Day and May 13 to 17 as Bike to Work Week. 11. Ordinances and Resolutions None. 12. Unfinished Business 13. New Business A. Award of Bid: of the 2013 Sidewalk Project to Suburban Concrete Inc. (Trustee Stein) B. Award of Bid: of the 2013 Bike Path and Parking Lot Improvements Project to Schroeder Asphalt Services, Inc. (Trustee Stein) 14. Questions from the Audience Village Board of Trustees-Agenda Page 2 s./ Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 15. Executive Session A. Collective Bargaining: Section 2(c)(2) of the Illinois Open Meetings Act B. Approval of Closed Meeting Minutes: Section 2(c)(21) of the Illinois Open Meetings Act 16. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons. Village Board of Trustees-Agenda Page 3 Meeting of the Village of Buffalo Grove Fifty Raupp Blvd � Buffalo Grove, I L 60089-2100 Board of Trustees Phone:847-459-2500 Regular Meeting April 15, 2013 at 7:30 PM 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Minutes A. Minutes of the April 1, 2013 Village Board Meeting [GO TO] 5. Approval of Warrant A. Presentation and Reading of Warrant#1210 [GO TO] 6. Village President's Report 7. Village Manager's Report A. Monthly Management Report- March 2013 [GO TO] B. Tree City USA Award Presentation [GO TO] C. Buffalo Grove Police Department Traffic Enforcement& Education [GO TO] D. Demonstration of E-Suite Services [GO TO] 8. Special Business A. Stevenson High School Boys Varsity Basketball Team [GO TO] 9. Reports from the Trustees 10. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. Consent Agenda: Ordinances and Resolutions A. Ordinance No. 2013-19: Amendment to Section 2.34.010 of the Municipal Code designating Director of Emergency Management. (Trustee Terson) SUMMARY: The proposed amendment to the Municipal Code would place the authority for emergency management director activities with the Fire Chief, consistent with recommendations to streamline emergency response. [GO TO] B. Ordinance No. 2013-20: An Ordinance Granting Variations to the Buffalo Grove Sign Code for GoldMax, 1200 W. Dundee Road (Trustee Ottenheimer) SUMMARY: The Zoning Board of Appeals, by a vote of 4 to 2, recommends to the Village Board to grant the amended request made by GoldMax, 1200 W. Dundee Road for variations of Sign Code, Sections 14.16.030 and 14.16.070. [GO TO] C. Resolution No. 2013-17: A Resolution Approving an Amendment to the Intergovernmental Agreement between and among the Village of Arlington Heights, Village ofBuffalo Grove, Village of Lincolnshire, Village of Long Grove, Village of Palatine, Village of Vernon Hills and Village of Wheeling concerning Electric Aggregation. (Trustee Trilling) SUMMARY: Staff recommends approval of Resolution that would authorize the Village President to sign a minor amendment to the Intergovernental Agreement concerning Electric Aggregation in order for the member municipalities to have more flexibility to choose a coordinator of the consortium. [GO TO] Consent Agenda: Unfinished Business Consent Agenda: New Business D. Proclamation: Annual Senior Celebration Day SUMMARY: Township High School District 214 Community Education, along with local Senior Services agencies are sponsoring the 25th Annual Senior Celebration Day on Wednesday, May 8, 2013 at Arlington Park Racecourse. This proclamation supports their efforts to honor our local senior citizens. [GO TO] E. Proclamation: Congratulations to Arlene Mulder SUMMARY: A proclamation recognizing Arlene Mulder and congratulating her on retirement. She served five consecutive terms as Village President of the Village of Arlington Heights for the last 20 years. [GO TO] F. Proclamation: Recognizing May as National Bike Month SUMMARY: A proclamation recognizing May as National Bike Month, including May 8 as Bike to School Day and May 13 to 17 as Bike to Work Week. [GO TO] 11. Ordinances and Resolutions 12. Unfinished Business 13. New Business A. Award of Bid: of the 2013 Sidewalk Project to Suburban Concrete Inc. (Trustee Stein) [GO TO] B. Award of Bid: of the 2013 Bike Path and Parking Lot Improvements Project to Schroeder Asphalt Services, Inc. (Trustee Stein) [GO TO] 14. Questions from the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 15. Executive Session A. Collective Bargaining: Section 2(c)(2)of the Illinois Open Meetings Act B. Approval of Closed Meeting Minutes: Section 2(c)(21)of the Illinois Open Meetings Act 16. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove,in compliance with the Americans with Disabilities Act,requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons. Minutes of the April 1, 2013 Village Board Meeting 4-A Overview Approval is recommended. Attachments M040113.pdf Trustee Liaison Staff Contact Clerk Sirabian Carol A Lieber,Finance&GS ....M.on.da...........A.......pri.1....1.5......20.1..3........................................................................................................................A.............pprova.L..of...M..n.utes...._...Ite.m.......4._A........................................................................................................... Y, 12731 04/01/2013 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,APRIL 1,2013 CALL TO ORDER President Braiman called the meeting to order at 7:31 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,Terson, Stein and Ottenheimer. Also present were: Dane Bragg,Village Manager; William Raysa,Village Attorney;Jeff Stein,Assistant Village Attorney; Jennifer Maltas,Deputy Village Manager; Scott Anderson,Director of Finance; Art Malinowski,Director of Human Resources; Robert Giddens,IT Director; Robert Pfeil,Village Planner; Gregory Boysen,Director of Public Works;Darren Monico,Village Engineer; Mike Skibbe,Civil Engineer;Brian Sheehan,Deputy Building Commissioner—Operations; Carol Berman,Deputy Building Commissioner—Administration;Brett Robinson, Purchasing Manager; Police Chief Balinski; and Deputy Police Chief Husak. APPROVAL OF MINUTES Moved by Sussman,seconded by Terson,to approve the minutes of the March 18,2013 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None ABSTAIN: 1 —Berman Motion declared carried. WARRANT#1209 Mr.Anderson read Warrant#1209. Moved by Otteheimer,seconded by Berman,to approve Warrant#1209 in the amount of$1,482,145.59,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. VILLAGE PRESIDENT'S REPORT President Braiman read a Proclamation declaring April 19,2013 as the Congenital Diaphragmatic Hernia Awareness Day. President Braiman read a Proclamation declaring April,2013 as Code Enforcement Officer Appreciation Month in the Village of Buffalo Grove and encouraged all citizens to join in recognizing and expressing their appreciation for the dedication and service provided by the individuals who serve as our Code Enforcement Officers. President Braiman read a Proclamation declaring April 28,2013 as Breathe Deep North Shore Day,and urged citizens to recognize and participate in the event to be held on April 28,2013 at Deerfield High School. President Braiman read a Proclamation declaring April 26,2013 as Arbor Day in the Village of Buffalo Grove,and called upon all citizens and civic organizations to support efforts to protect our trees and woodlands and to support our Village Urban Forestry Program. 12732 04/01/2013 President Braiman read a Proclamation declaring the week of May 19-25,2013 as National Public Works Week in the Village of Buffalo Grove,and called upon all residents and civic organizations to acquaint themselves with the issues involved in providing our public works services and to recognize the contributions which public works personnel make every day to insure our health,safety,comfort and quality of life. President Braiman read a Proclamation recognizing Public Works Director Gregory Boysen for his years of service to the Village of Buffalo Grove from 1978 through 2013. Mr.Boysen was presented with the Proclamation as he was congratulated by the audience and the Board. VILLAGE MANAGER'S REPORT Mr.Bragg introduced and welcomed Darren Monico as our new Village Engineer. BUFFALO GROVE CHEERLEADING SQUAD President Braiman recognized the State Championship Buffalo Grove High School Coed Competitive Cheerleading Squad. As President Braiman presented Commendations to each member of the squad and their coaches,they were congratulated by the audience and the Board. PUBLIC HEARING—CREDIT CARD USE President Braiman called the Public Hearing on the proposed ordinance for establishing the use of credit cards as an acceptable alternative for the payment of water utility bills and other defined fine and fee payments to order at 7:55 P.M. Notice of Public Hearing was published in the Daily Herald on March 22,2013. President Braiman then swore in Scott Anderson to give testimony. Mr.Anderson reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of March 26,2013. Trustee Berman pointed out that the fee associated with credit card payment is strictly to cover the fee charged to the Village by the third party vendor. At 7:57 P.M.,President Braiman continued the Public Hearing until this item appears later on in the agenda. TRUSTEE REPORTS Trustee Berman reminded residents that it is again time for the American Cancer Society Relay for Life to take place on June 14-15,2013 at Buffalo Grove High School,and urged residents to participate by forming a team or donating to one of the teams in place. Our Relay for Life is organized by our students at Buffalo Grove and Stevenson High Schools and he urged everyone to support their efforts. The Village Clerk reminded residents that election day is April 9,2013 Consolidated Election and urged all registered voters to take advantage of this opportunity. CONSENT AGENDA President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Resolution#2013-15—Personnel Manual Motion to pass Resolution#2013-15,a resolution for the Adoption of Amendments to the Personnel Manual. 12733 04/01/2013 Resolution#2013-16—Amdur Productions Motion to pass Resolution#2013-16,Letter of Understanding with Amdur Productions,BG Invitational Fine Art Festival. Ordinance#2013-18—Credit Card Pavments Motion to pass Ordinance#2013-18,an ordinance establishing the use of Credit Cards as an acceptable alternative for the payment of Water Utility bills and other defined fine and fee payments. Fire Hvdrant Paintins Motion to award contract to Giant Maintenance&Restoration,Inc. for Fire Hydrant painting. 2013 Street Reconstruction Motion to authorize bid for 2013 Street Reconstruction Project(Phase 2). It was requested that Items 10.A.Resolution#2013-15,and 10.B.Resolution#2013-16 be removed from the Consent Agenda. At 8:10 P.M.,President Braiman closed the Public Hearing regarding Ordinance#2013-18. Moved by Sussman,seconded by Berman,to approve the Consent Agenda,minus Items 10.A.and 10.B. Upon roll call,Trustees voted as follows on the amended Consent Agenda: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. 1001 JOHNSON DRIVE Moved by Stein,seconded by Berman,to refer Preliminary Plan for building addition and parking variation in the Office&Research District, 1001 Johnson Drive,to the Plan Commission for review. Ho Sang Lee,representing LG Electronics USA,reviewed the request of the petitioner to construct a building addition on the east side of the existing structure.The addition of 12,600 square feet would remove 20 parking spaces in the east yard. The building is currently 30,000 square feet. With the addition, 142 off-street parking spaces are required by code. Mr.Lee stated that they currently have 40 employees,and only have 4 to 6 visitors per day. The proposed new floor area will be dedicated to laboratories and storage spaces,so it will not require additional parking. There was a concern stated that,even though the parking is more than adequate for this use,it could present a problem for a future user,and the Plan Commission should look closely at the parking so that it does not inhibit possible future uses. Board members are very much in favor of sending this to the Plan Commission for review,as it is important that businesses are encouraged to remain in Buffalo Grove. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. 12734 04/01/2013 QUESTIONS FROM THE AUDIENCE President Braiman reviewed the parameters to be followed by speakers,and asked if there were any questions from the audience on items not on tonight's agenda. There were none. RESOLUTION#2013-15—PERSONNEL MANUAL Trustee Terson stated that he requested that this be removed from the Consent Agenda because he believes that the Village Manager should be the primary spokesman for the Village. Lengthy discussion followed as to whether the primary spokesperson should be the Village Manager or the Corporate Authorities. Mr.Bragg also reviewed several other areas of question in the document. Moved by Trilling,seconded by Berman,to pass Resolution#2013-15,amended as follows: • Section 20.05—Media Relations: remove the first 2 sentences,and replace with"The Village Manager shall be the primary staff spokesman for the Village consistent with the policy and direction of the Corporate Authorities." • Add the word"of"between between"reason"and"conviction"in Section 4.04 Upon roll call,Trustees voted as follows on the amended motion: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. RESOLUTION#2013-16—AMDUR PRODUCTIONS Trustee Trilling stated the reason that he asked that this be removed from the Consent Agenda is that,on Page 5, under Financial Assistance,a dollar sign is missing from the amount. Moved by Trilling,seconded by Berman,to pass Resolution#2013-16,Letter of Understanding with Amdur Productions,BG Invitational Fine Art Festival,as amended above. Upon roll call,Trustees voted as follows on the amended motion: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried In answer to a question from Trustee Ottenheimer, Mr.Raysa stated that he had not reviewed the agreement. Moved by Berman,seconded by Terson,to reconsider Resolution#2013-16. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. Moved by Berman,seconded by Sussman,to approve Resolution#2013-16,subject to review and approval by the Village Attorney. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. 12735 04/01/2013 EXECUTIVE SESSION Moved by Terson,seconded by Sussman,to move to Executive Session for the purpose of discussing Collective Bargaining, Section 2(c)(2)of the Illinois Open Meetings Act. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. The Board moved to Executive Session from until 8:45 P.M.until 9:30 P.M. ADJOURNMENT Moved by Sussman, seconded by Stein,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 9:31 P.M. Janet M. Sirabian,Village Clerk APPROVED BY ME THIS 15'1' DAY OF April 2013 Village President Presentation and Reading of Warrant#1210 5-A Overview Approval is recommended. Attachments Trustee Liaison Staff Contact Scott D Anderson,Finance&GS ....M.o�n.d�a...........A.......pri.1....1.5......2�0.1..3........................................................................................................................A.............pprova.L..of..Wa�rra�nt..._...Ite.m....�...�._�........................................................................................................... Y, VILLAGE OF BUFFALO GROVE WARRANT #1210 15-Apr-13 General Fund: 213,878.87 Illinois Municipal Retirement Fund: 0.00 Parking Lot Fund: 61.38 Motor Fuel Tax Fund: 18,272.09 School & Park Donations 0.00 Capital Projects-Facilities: 13,212.40 Capital Projects-Streets: 10,162.76 Health Insurance Fund: 0.00 Facilities Development Debt Service Fund: 0.00 Police Pension Fund: 0.00 Fire Pension Fund: 0.00 Retiree Health Savings (RHS): 88,647.18 Water Fund: 11,557.08 Buffalo Grove Golf Fund: 47,844.54 Arboretum Golf Fund: 19,149.38 Refuse Service Fund: 0.00 PAYROLL PERIOD ENDING 4/07/2013 920,999.02 920,999.02 TOTAL WARRANT #1210 1,343,784.70 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President See appendix: Appendix001 - W#1210.pdf Monthly Management Report- March 2013 7-A Overview The Monthly Management Report is available at www.vbg.org. Attachments Mgt Report 4-15-2013.pdf(Appendix) Trustee Liaison Staff Contact Dane C Bragg,Office of Village Manager Monday,April 15, 2013 Village Managers Report -Item : 7-A See appendix: Appendix002- Mgt Report 4-15-2013.pdf Village Board Meeting Agenda Item 7_B ir Monday,April 15, 2013 Tree City USA Award Presentation Trustee Liaison: Type of Item: Presentation Budget Impact: None Department: Public Works Requested By: Richard A Kuhl Entered By: Richard A Kuhl Additional None Documentation: Overview It is with great pride that the Forestry Section would like to announce that the Village was awarded the 2012 Tree City U.S.A. award from the Arbor Day Foundation. This is the twenty- fifth consecutive year for the award. Buffalo Grove Police Department Traffic Enforcement & 7-C Education Overview The Buffalo Grove Police Department is sponsoring a"No Texting While Driving" slogan contest. Buffalo Grove High School students have the opportunity to design a"No Texting While Driving" slogan to be used during the 2013 campaign. The student who's slogan is chosen will win a$75.00 Visa gift card and will have their slogan used on banners throughout the Village of Buffalo Grove. The winner will be notified by March 29, 2013 Sgt. Mike Rodriguez, BG Police Department, will provide a brief synopsis of the Department's efforts in the area of traffic enforcement and education in the Village's high crash locations. The outcomes that will be discussed are linked to the Department's strategic goals of providing high-quality patrol, investigation and records management services to residents and businesses. The goals are included in the Fiscal Year 2013 budget. The high crash locations are as follows: 1. Lake Cook &Buffalo Grove Roads 2. Lake Cook &McHenry Roads 3. Lake Cook &Arlington Heights Roads 4. Arlington Heights &McHenry Roads 5. Buffalo Grove &Dundee Roads Attachments Trustee Liaison Staff Contact Steven D Husak,Police Monday,April 15, 2013 Village Managers Report -Item : 7-C Demonstration of E-Suite Services 7-D Overview The Village is now positioned to accept credit card payments via the Village of Buffalo Grove web site www.vbg.org). Utility billing will be the first application configured for on-line payment. The Village has teamed with Authorize.net to accept and process the credit cards. Authorize.net is a recommended vendor for New World Systems and is fully Payment Card Industry Data Security Standards (PCI DSS) compliant. The Village has also secured the external web server with a Secure Socket Layer (SSL) certificate. This SSL certificate provides a layer of encryption such that sensitive data like credit card numbers can be transmitted over the Internet securely. With these safeguards in place, users of our system will be comfortable that we have created a trusted environment for credit card processing. There will be a brief demonstration of the product. Attachments Trustee Liaison Staff Contact Scott D Anderson, Monday,April 15, 2013 Village Managers Report -Item : 7-1) Stevenson High School Boys Varsity Basketball Team 8-A Overview Stevenson High School Varsity Boys Basketball Team will be at the meeting to be recognized for their second place win in the IHSA State Tournament. Attachments SHS Boys Basketball Team.pdf Trustee Liaison Staff Contact Susan L Levy,Office of Village Manager ....M.on.da...........A.......pri.1....1.5......20.1..3........................................................................................................................S.......peC1a.l...B.us.'.Hess...._...Ite.m........8._A......................................................................................................................... Y, 0 0 ci 4-J v u cn 9D cn � J x -cn J o °' cn O Q � cn O +� cn a� O � .• W� ti O (L) Zcn -d o H 4--i -d o •� u p I O b.A y�/� •it �y bJJ �, bJJ � � � � � � (L) Nlci r-1 O u � V ra� O C.) rd lci W W W W V cn Ordinance No. 2013-19: Amendment to Section 2.34.010 of the Municipal Code designating Director of Emergency 10-A Management. .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval of an amendment to Section 2.34.010 of the Municipal Code to designate the Fire Chief as the Director of the Emergency Management Agency(EMA.) Consistent with recent initiatives to transfer certain emergency management procedures to the Fire Department to assist in critical response functions,the proposed amendment is effective May 1,2013. Chief Vavra has provided his perspective of the proposed transition and action steps for implementation. Overview This ordinance amends the Municipal Code to designate the Fire Chief as Emergency Management Agency Director. Attachments EMA Memo Chief Vavra.pdf Ordinance_Appointing_EMA_Director.pdf Trustee Liaison Staff Contact Trustee Terson Dane C Bragg, .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Monday,April 15, 2013 Consent Agenda: Ordinances and Resolutions - Item : 10-A To: Mr. Dane C. Bragg, Village Manager Ms. Jennifer Maltas, Deputy Village Manager From: Terrence M. Vavra, Fire Chief Subject: EMA Transition Date: April 10, 2013 Thank you for the opportunity to serve as the EMA Director for the Village. I believe that this transition will further enhance the structure of the emergency services of the Village. I have developed an organizational chart of the structure of the organization. The change over will be almost seamless. I would like to name BC Joe Wieser Jr. as the EMA Coordinator. He would replace Rob Giddens and will streamline communications for the agency. Rob Giddens will continue as Mobile Com coordinator. This has been a large part of what Rob has done in EMA and the result is a premier group,no need to change the successful. I would propose a new position of EMA Compliance Officer. This person will assist all members and staff in completing and record keeping of required documents as members of EMA. I have not as yet determined who this person will be but should have a name soon. The other role that will be created in the structure is a Volunteer Coordinator. This person will be coordinating the efforts of both the CERT personnel and the Police Volunteers. Since there is a great deal of cross over between the three major groups, Mobile Com, CERT and Police Volunteers, this person will help make sure that they understand and can accomplish the tasks at each level. Again, this person is yet to be named. The current EOP has been filed with Lake County. We will notify them of the change in EMA Director and will follow their direction on if the EOP must be refilled or the change paperwork will suffice, we believe the latter will be true. We will be looking to try and test our EOP in the coming months to see how the new roles will function and address any changes that may need to be made. Again thank you for your confidence in me and I look forward to the challenge. Terrence Vavra EMA Director TBN Joe Wieser Jr. TBN EMA Compliance EMA Coordinator EMA Volunteer Officer Coordinator 4/09/2013 ORDINANCE NO. 2013 - AN ORDINANCE AMENDING CHAPTER 2.34, EMERGENCY MANAGEMENT AGENCY, OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW THEREFORE BE IT ORDAINIED BY THE PRESIDENT AND BOARD FOF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The Village of Buffalo Grove Municipal Code, as amended, is hereby further amended by amending Section 2.34.010, Created, with deletions in strikethrough and additions in underline text, so that Section 2.34.010 shall hereafter provide as follows: 2.34.0110 - Created. There is created a Village Emergency Management Agency (Village EMA) which shall perform such EMA functions as provided by law,prescribed in and by the Illinois Emergency Management Agency plan and program, and such other orders, rules and regulations as may be promulgated by the Governor. The Village Fire Chief Maffage� shall serve as Director of the Village EMA. There shall also be the position of EMA Coordinator who shall be under the authority, command and control of the EMA Director. Section 2. If any section,paragraph, clause or provision of this ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this ordinance. Section 3. This ordinance shall be in full force and effect as of May 1, 2013 and from and after its passage and approval. AYES: NAYES: ABSENT: PASSED: , 2013 APPROVED: , 2013 APPROVED: Village President ATTEST: Village Clerk ParkRidge 498530 Ordinance No. 2013-20: An Ordinance Granting Variations to the Buffalo Grove Sign Code for GoldMax, 1200 W. 10-B Dundee Road .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview Request is being made by Comet Neon, 1120 North Ridge Avenue, Lombard, Illinois 60148 on behalf of GoldMax, 1200 W. Dundee Road, for variance of Sign Code, Section 14.16.030,pertaining to Business Districts; and Section 14.16.070,pertaining to Wall Signs, for the purpose of allowing the proposed wall sign to exceed the maximum sign length permitted by twelve (12)inches on the East elevation of the building; and to allow the existing wall sign to remain as installed that exceeds the maximum sign length permitted by fifty(50)inches on the South elevation of the building. A public hearing was held on Tuesday, February 19, 2013. The applicant, Mr. Paul Rzewuski, Comet Neon, testified at the hearing and presented documentary evidence. At the Public Hearing the petitioner amended the request to allow for a smaller sign on the south elevation of the building. The Zoning Board of Appeals,by a vote of 4 to 2, recommends to the Village Board to grant the amended request made by Comet Neon, 1120 North Ridge Avenue, Lombard, Illinois 60148 on behalf of GoldMax, 1200 W. Dundee Road, for variance of Sign Code, Section 14.16.030, pertaining to Business Districts; and Section 14.16.070,pertaining to Wall Signs, for the purpose of allowing the proposed"Cash for Gold" wall sign on the east elevation of the building to be a total of one hundred ninety two (192) inches; and to allow the proposed "GoldMax" wall sign to be installed on the South elevation of the building and to exceed the maximum sign length permitted by up to twelve (12)inches. The height of the "GoldMax" sign is to be reduced proportionately to the length. Pursuant to Sign Code, Section 14.40.010, Subsection A. Next Steps None Prior Actions Public hearing on Tuesday,February 19,2013 Anticipated Future Board Actions None Attachments 1200 W Dundee Rd, GoldMax Ord.pdf Mins&Findings-GoldMax, 1200 W Dundee Rd.pdf Wall Signs Exhibit E.pdf Trustee Liaison Staff Contact Trustee Ottenheimer Brian P Sheehan Building&Zoning .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Monday,April 15, 2013 Consent Agenda: Ordinances and Resolutions - Item : 10-B 4/05/2013 ORDINANCE NO. 2013- GRANTING VARIATIONS FROM CERTAIN SECTIONS OF THE BUFFALO GROVE SIGN CODE Midwest Goldbaers, Inc. d/b/a GoldMax, Signs at 1200 West Dundee WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the real property ("Property") hereinafter legally described is zoned in the B-3 Planned Business Center District and is referred to herein as 1200 West Dundee, Buffalo Grove, Illinois; and WHEREAS, request was made by Comet Neon, Inc. on behalf of Midwest Goldbuyers, Inc. d/b/a Goldmax, for variance of Sign Code, Section 14.16.030, pertaining to Business Districts and Section 14.16.070, pertaining to Wall Signs, and said request was amended at the Zoning Board of Appeals public hearing on March 19, 2013 for the purpose of allowing the proposed "Cash for Gold" wall sign on the east elevation of the building to be a total of one hundred ninety two (192) inches; and to allow the proposed "GoldMax" wall sign to be installed on the South elevation of the building and to exceed the maximum sign length permitted by up to twelve (12) inches. The height of the "GoldMax" sign is to be reduced proportionately to the length; and WHEREAS, the Zoning Board of Appeals held a public hearing at which it received testimony on the requested variations; and WHEREAS, the Zoning Board of Appeals made certain findings of fact, made a positive recommendation for the variations and prepared minutes of the public hearing; and WHEREAS, the Corporate Authorities of the Village of Buffalo Grove hereby determine and find that the requested sign variations for the wall signs are in harmony with the general purpose and intent of the Sign Code (Title 14 of the Buffalo Grove Municipal Code) , and that (1) not allowing the variance will cause undue and unnecessary hardship due to the unique or unusual circumstances of the necessity to attract customers and advertise the business location, (2) the granting of the requested variance would not be detrimental to the property owners in the vicinity, (3) the unusual conditions applying to the specific property do not apply generally to other properties in the Village, and (4) the granting of the variance will not be 1 contrary to the general objectives of the Village's Sign Code of moderating the size, number and obtrusive placement of signs and the reduction of clutter. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The preceding WHEREAS clauses are hereby adopted by the Corporate Authorities and made a part hereof. Section 2. Variations are hereby granted to Sections 14.16.030, and 14.16.070 of the Buffalo Grove Municipal Code for the purpose of allowing the proposed "Cash for Gold" wall sign on the east elevation of the building to be a total of one hundred ninety two (192) inches; and to allow the proposed "GoldMax" wall sign to be installed on the South elevation of the building and to exceed the maximum sign length permitted by up to twelve (12) inches. The height of the "GoldMax" sign is to be reduced proportionately to the length. The Property is legally defined as follows: Lot 1 in Mobil's Arlington Heights Road and Dundee Road Subdivision, being a Subdivision of part of the south half of the southeast quarter of Section 6, Township 42 North, Range 11, east of the Third Principal Meridian, according to the Plat thereof recorded October 26, 1989 as Document No. 89509357, in Cook County, Illinois. Commonly known as: 1200 W. Dundee Road, Buffalo Grove, Illinois 60089 Section 3. The variations are subject to the following conditions: A. Subject to the Appearance Review Team (ART) minutes dated March 7, 2013. Section 4. This Ordinance shall be in full force and effect from and after its passage, and approval. This Ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: , 2013. APPROVED: , 2013. 2 APPROVED: Village President ATTEST: Village Clerk Tressler/Park Ridge/#98525 3 1200 W. DUNDEE ROAD, COMET NEON ON BEHALF OF GOLDMAX - SIGN CODE, SECTIONS 14.16.030 AND SECTION 14.16.070, FOR THE PURPOSE OF ALLOWING THE PROPOSED WALL SIGN TO EXCEED THE MAXIMUM SIGN LENGTH PERMITTED BY TWELVE (12) INCHES ON THE EAST ELEVATION OF THE BUILDING; AND TO ALLOW THE EXISTING WALL SIGN TO REMAIN AS INSTALLED THAT EXCEEDS THE MAXIMUM SIGN LENGTH PERMITTED BY FIFTY (50) INCHES ON THE SOUTH ELEVATION OF THE BUILDING Mr. Paul Rzewuski, Comet Neon, 1120 N. Ridge Avenue, Lombard, Illinois 60148, was present and sworn in.The public hearing notice published in the Daily Herald on February 27, 2013 was read. Mr. Rzewuski explained that they are looking for relief in the length restriction for the wall signs. Although the signs are below the allowable square footage, they are too long. The building is only allowed one-third of the length of the building for signs. The surrounding properties are allowed a lot more, like eighty (80) percent. They are not looking to put up a larger sign than allowed,just relief from the length restriction. Ch. Entman read the Appearance Review Team (ART) minutes dated March 7, 2013 into the record. Com. Cesario asked Mr. Rzewuski about the circumstances surrounding the south elevation wall sign being installed without a permit. Mr. Rzewuski stated that they had a new employee that was to handle permits. They submitted the permit application as they always do. The Village responded by letter. The letter was received but did not get forwarded to the person handling this job. The employee saw that there was a fee to be paid for the contractor's registration and she believed that was the permit fee. She advised that the permit was in hand. Due to this mix up, they now keep a list and make photocopies. When they submitted the permit application for the second sign, it was brought to their attention that the permit was never issued for the south elevation wall sign.They immediately were proactive about it. Regardless, they would still be before the Zoning Board of Appeals (ZBA) requesting the variances. Com. Cesario stated that the south elevation sign was installed. Mr. Rzewuski advised that they want to move that sign to the east elevation. On the east elevation, that sign would only be twelve (12) inches longer than allowed and would be fifteen (15) square feet less in area than allowed. Com. Cesario asked that the new proposed sign would then go on the south elevation. Mr. Rzewuski stated that they are looking for the sign to cover fifty (50) percent of the wall length on the south elevation, but they would be approximately four (4) square feet under the allowed sign area. Com. Cesario asked Mr. Rzewuski if he had modeled what that sign would look like if were installed to Code. Mr. Rzewuski stated that the sign would be almost illegible. A third of the length at twenty five (25) feet is just over an eight (8) foot long sign on the south elevation. The letter size is almost too small to make the channel letters out of. Com. Cesario stated that the sign would be approximately two-thirds (2/3) the size of the proposed wall sign. Mr. Rzewuski stated that is correct. Mr. Rzewuski advised that he provided a color photograph of the center located directly across the street, competing for attention, whose signs are well over, possibly eighty (80) to ninety (90) percent of the length.They are looking for fifty(50) percent of the length.They are not asking for a lot on the south elevation. Com. Windecker stated that even though Mr. Rzewuski did not have the permit, they still put the sign up, which was made special, as testified to at the ART meeting. The sign was already fabricated and would have been out of specification to begin with. In addition, a variation was not applied for at that Draft Minutes Zoning Board of Appeals February 19, 2013 time knowing that the sign was over the limit of the Code. He asked why a double line sign was not utilized for the south elevation. Mr. Rzewuski stated that a stacked sign does not look good. Com. Windecker advised that eleven (11) other communities have a stacked sign. Mr. Rzewuski replied that there is not enough vertical wall space. The logo does not look good stacked. He could put a much larger sign on the south elevation if the sign was stacked. However, it looks better for GoldMax, for the community, for everyone, to have the sign one (1) line of copy and have less of a foot print in terms of square footage on the elevation. He is just looking for relief pertaining to the length. All the other businesses in this commercial district are allowed more length. Com. Windecker stated that there are no other Cash for Gold competitors in the area. Mr. Rzewuski clarified he meant general retail competition. Com. Windecker stated that the GoldMax location in Palatine at Lake Cook Road and Rand Road has a smaller Cash for Gold sign and also removed some signs completely. He was curious as to why they would want to install such a large sign without stacking it in order to fill up the area which would be within Code. There are numerous towns where the wall signs are two (2) or even three (3) lines. It is not unique that the ZBA is objecting to a single line sign because the impression he got at the ART meeting was that the installer does not really put up anything but single line signs. But that is not the case. Com. Shapiro stated that in the ART minutes he saw testimony that the ground sign is not valuable. He asked if GoldMax is looking to remove that sign or will they retain that sign in addition to all the wall signs. Mr. Rzewuski stated that GoldMax is not looking to remove the ground sign. He does not have access to the lease but they may not be allowed to do that. Com. Shapiro stated that he does not believe that the Village would have an issue with people removing signs. He confirmed that the Petitioner is requesting these signs in addition to a ground sign that was testified to as not being valuable. Mr. Rzewuski replied that GoldMax tracks their calls. Ch. Entman stated that the ZBA knows that the south elevation wall sign was installed prior to obtaining the proper variance and/or permit. He believes that is inexcusable. He knows it happens. He has been Chairman a long time and he has seen that happen a lot. There is no reason that the south elevation wasn't properly addressed, that a sign was installed on the wall, made in excess of the allowable limits without obtaining the permit. He has seen a lot of things like this over the years and he thinks it is inexcusable. Also, from what he can see from the materials submitted with the application, the name of the business is identified as Midwest Goldbuyers dba GoldMax. Then there is a sign on the south elevation that says GoldMax. He is not sure if this is a legally recognized assumed name. If it is not, then it is not necessarily a legally recognized name. Then on the east elevation, the ZBA is being asked to allow a Cash for Gold wall sign. He does not know if that is a legally recognized name by law. There two (2) different names for which he is not sure if either one is a legally recognized name. Now we are just putting up names on buildings which may or may not be the name of the business or a legally authorized assumed name. The ZBA is then at the whim of anyone that wants to put up anything they want to as a sign. He does not like that and it is not proper to do that. The other thing he does not like is the size of the sign. The ZBA has asked petitioners numerous times if there are alternative sign packages and have been told there are not only to find out that there are. In this case, there are obviously other GoldMax stores that utilize two (2) lines of copy. Exhibit E is the depiction of the elevations with the proposed signage. He believes the Exhibit is deceiving because in reality when you go to the site to see the signage, it appears to be much larger. The sign that was installed on the south elevation appears to cover almost the entire length. It may not, but it is pretty massive. The fact that the shopping center building behind this one has larger signage has no relevance at all. The buildings across the street have no relevance as well. There is also a ground sign on the property, and not just a monument sign on the ground, but one that is elevated. You can see that sign from everywhere in addition to the window Draft Minutes Zoning Board of Appeals February 19, 2013 signage. If you do not know that there is a gold store here at some point in time then you probably have your eyes closed when you are driving by. It is so obvious. There is no need for anything larger than what the Ordinance would allow at that location. There are signs everywhere, there is signage in the windows and there is a ground sign. He does not see the hardship. He does not believe that the criteria has been met to allow the ZBA to consider the variation. For future reference, it is very important to ensure that permits are issued or variations applied for before installing a sign. Installing a sign then asking for relief is not a hardship. Ms. Laurette Monahan, GoldMax, 300 N. Martingale, Schaumburg, Illinois, was present and sworn in. Ms. Monahan stated that the GoldMax name and all their operating names are legally recognized by the State. They are registered and licensed. The statement concerning the ground sign may have been misinterpreted in terms of what was said at the ART meeting. It was not meant to be said that the ground sign is invaluable. What was said is that the ground sign does not provide the same recognition to the customer base as the wall signs do. They track all of their signage with every single customer that comes in their store. They track advertising and they track signage. They ask if they have seen a sign spinner, from the television or radio commercial, did they drive by. All of those numbers are tracked with every single customer and reported monthly. The owners follow that information and that is how they determine the viability of the businesses and that is how some of their stores are determined to be closed if volume drops. The ground signs are almost never mentioned. It is not that you do not see them, but they are not the main draw. To the point that there is a lot of attention and signage at this site, there is, but in this business sometimes if you are not looking for it and it does not apply to you, you will not notice it. She might drive by a pet store or some type of restaurant that does not appeal to her and not even know that it is there. She can see, to a point, why the ZBA is saying they understand how you cannot notice the business. The signage, the building signage and the wording is what draws people attention. They see their advertising and the match it with the sign. So it does make a difference and they do notice it. The sign, which is their logo, is one (1) line straight across.They do make a two (2) line sign for the very small, narrow storefront locations. In this case, there is enough space to not have to do that. They would rather not modify their logo and their look if they have the room. It is not that there is not another choice out there; it is not the preferred choice because that is not their logo. Com. Windecker asked why they bothered spending all the money on a ground sign if it is basically immaterial because there is such a flashing array of signs on the building. A sign on the south and a sign on the east on a very small outlot and all the neon in all the windows. If every business did that we would look like Coney Island.That is not right. Com. Shapiro asked about the feedback statistics for the ground signs versus the wall signs. Ms. Monahan stated that she does not have that information with her. She does not monitor that herself, those numbers go directly to ownership. Com. Shapiro asked Ms. Monahan if she believes that the ground sign has to remain even if they do not believe that it drives in traffic. Ms. Monahan stated that the business is a competitive business. If you have the advantage of having another sign, she does not see why you would not actually use it. If the sign is there most businesses would probably use it. Com. Shapiro started to ask that if the sign is not providing value why would the Petitioner. Ms. Monahan interjected that is not what she is saying. She is not saying the ground sign does not provide any value; it is not the main source. She does not have the lease for the property in front of her, they may be required to maintain that sign because there is a sign there. Most landlords will not have the tenant put a blank panel in a sign if a business occupies the space. Com. Shapiro stated that the ground sign is strictly for the lot and not used by the entire shopping center. Com. Shapiro stated that the Village has Draft Minutes Zoning Board of Appeals February 19, 2013 had businesses come in and remove signs. It is not one that is required by the shopping center and it is only for that location. Ms. Monahan advised that she cannot speak to that, if it is allowed or not. She does not know if they are required to keep that sign. Com. Shapiro asked Mr. Sheehan if the signs in the windows are considered signs. Mr. Sheehan stated that they are window signs. The Sign Code allows window signs to cover up to forty (40) percent of the windows on each elevation. Com. Shapiro asked Mr. Sheehan if these window signs are in compliance with the Sign Code. Mr. Sheehan advised that based on what he can see in the photographs, they are. Com. Cesario stated that he appreciates that the total square footage of the signs are under the allowable. Looking at the photograph, he can kind of understand how the sizes are trying to match each other, especially if you are looking at the building from the corner. He would have liked to have seen what a compliant sign would have been. Not having seen that, he is trying to guess what a compliant sign would look like. It would be helpful to see that difference is. Ch. Entman stated that he does not want his comments misconstrued. He is not saying that there is no signage that should be allowed and that a business does not need signage, of course they do. His point is that there is way too much signage and the proposed is too large at this location. There is a ground sign and there are two (2) elevations for wall signs on a busy corner. What the Ordinance allows should be sufficient. As far as he knows, there is no competition in that area. This is the gold store on this corner and in this area. If customers are looking for the business, there is plenty out there to allow them to find it. He is not persuaded by the argument that a lot of large signs are needed. He believes that it is clear that the sign proposed for the east elevation, Cash for Gold, has nothing to do with the name of the business. It is either Midwest Goldbuyers or it is GoldMax. He does not see where Cash for Gold is a relevant sign on any wall. He noted that in the minutes from the ART meeting it was suggested that some alternatives be submitted to the ZBA to review. Some of the comments from the Commissioners was that they would have liked to have seen a depiction of what the signage would have looked like in scale at the allowable lengths and maybe some alternatives as well. Mr. Rzewuski stated that he brought that up at the ART meeting and based on his conversation with Mr. Sheehan it was his understanding that if it came down to smaller length, could the ZBA agree on a shorter length without a drawing. He cannot provide drawings with the signage depicted in four (4) inch increments. To save time he would like to talk about one (1) sign and then other. They are not asking for more area than allowed. If they stack the sign they could go bigger than what is shown on the Exhibit. It would be a bigger footprint and would not look good. They are trying to make the building look nice with less of a footprint. The proposal is less than what is allowed per the Code, it is cleaner and nicer. The east elevation sign would be fifteen (15) square feet under the allowable. Is that sign too big? He would prefer not to be tabled for another month. Ch. Entman replied that at the ART meeting it was suggested to bring in alternatives. The ZBA likes to see them pictorially so they can envision what the sign will actually look like. That was not provided. There is nothing in front of the ZBA that shows what the signs would look like if signs were designed at what the Ordinance allows as opposed to this proposal or alternatives. Com. Shapiro asked if Exhibit E is to scale. Mr. Rzewuski stated that it is to scale. Also, when he referred to competition, he is talking about general retail competition in the area. Noodles & Company and the other stores, they have ground signs as well.There are loads of signs. It is a heavily signed area.They are not asking for much based on the area. Eight (8)feet would be almost nothing on the south elevation. Com. Au asked Mr. Sheehan if the Ordinance allows for signs other than the business name. Mr. Sheehan stated that the current Ordinance is neutral on sign content. The Village does not really get Draft Minutes Zoning Board of Appeals February 19, 2013 involved with content.The Village Code prescribes that a sign or sign package comply with requirements regarding size, color, number and placement. Mr. Rzewuski stated that was never brought up to him. It was his impression from the ART meeting that the ART members thought the proposed signs looked clean and nice, much nicer than what was up before. There were box signs up there before. These are more expensive signs. The ball was dropped on the permit and once he knew about it, he could not move any faster to rectify the situation. Com. Cesario stated that he agrees that the signs look cleaner as one (1) line of signage when you look at the backdrop of what is behind the building. When you look at the center behind it, you see one (1) row of signs. These would fit more nicely together. He also understands why they want the south and east elevations to be close to the same height for the consistency. His only concern is that it would be nice to see what the south elevation sign would look like if done to Code. Fifty (50) inches off is a big difference from the current Code. He understands that it is not a big wall but there is a good amount of signage on that corner. It has nothing to do with what Mr. Rzewuski does, it has to do with how many signs, how much signage, how aggressive the signage is and thinking about what is best for the rest of the community. Mr. Rzewuski asked, for the east sign, if twelve (12) inches longer seem too big. Com. Cesario stated that to him it looks kind of big for what it is. Granted it is a bigger wall and it fits in better. It is twelve (12) inches bigger out of the entirety of the wall. On the south elevation, we are talking about fifty (50) inches. Now that is a lot bigger, especially for the size. He is not saying that a stacked sign is a better sign. He is just saying that it would be nice to see what something less than fifty (50) inches over would look like, especially when there is a significant amount of signage on that corner. Mr. Rzewuski stated that he would be willing to reduce the proposed south elevation wall sign, but wants to leave the east elevation wall sign as proposed. Mr. Rzewuski asked if the ZBA would be amenable to allow the south elevation wall sign to be twelve (12) inches over the allowable length. Ch. Entman advised Mr. Rzewuski that he can amend his petition and ask the ZBA to vote on it as amended. Mr. Rzewuski amended his petition to request the proposed south elevation wall sign to exceed the maximum length permitted by twelve (12) inches. Com. Cesario asked if the south elevation wall sign would be reduced in scale to meet the new proposed length. Mr. Rzewuski advised that the sign would be reduced over all to be proportionate in height to the new length. It would most likely be approximately sixteen (16) inch high letters. There were no additional questions or comments from the Commissioners. There were no questions or comments from the audience. Com. Cesario made the following motion: I move we recommend to the Village Board to grant the amended request made by Comet Neon, 1120 North Ridge Avenue, Lombard, Illinois 60148 on behalf of Gold Max, 1200 W. Dundee Road, for variance of Sign Code, Section 14.16.030, pertaining to Business Districts; and Section 14.16.070, pertaining to Wall Signs, for the purpose of allowing the "Cash for Gold" wall sign (to be relocated from the South elevation) to exceed the maximum sign length permitted by twelve (12) inches on the East elevation of the building; and to allow the proposed "GoldMax" wall sign to exceed the maximum sign length Draft Minutes Zoning Board of Appeals February 19, 2013 permitted by twelve (12) inches on the South elevation of the building. The height of the "GoldMax" sign is to be reduced proportionately to the length. Subject to the Appearance Review Team (ART) minutes dated March 7, 2013. Pursuant to Sign Code, Section 14.44.010, Subsection A. Com. Windecker seconded the motion. Roll Call Vote: AYE—Cesario, Windecker, Shapiro, Au NAY—Steingold, Entman ABSTAIN—None Motion Passed 4 to 2. Item to appear on the April 15, 2013 Village Board agenda. Draft Minutes Zoning Board of Appeals February 19, 2013 ZONING BOARD OF APPEALS VILLAGE OF BUFFALO GROVE, ILLINOIS FINDINGS OF FACT ON VARIATION OF SIGN CODE THE BUFFALO GROVE ZONING BOARD OF APPEALS HEREBY MAKES THE FOLLOWING FINDINGS OF FACT AND CONCLUSIONS: I. THE SUBJECT PROPERTY: A. Applicant: Comet Neon on behalf of GoldMax B. Location: 1200 W. Dundee Road C. Zoning District: B3 Planned Business Center District D. Type of Sign: Wall Signs (2) E. Characteristics of Sign (including size): South Elevation— 16" high by 112" wide single line gold and green "GoldMax" wall sign; East Elevation —22" high by 192" wide single line gold, green and white "Cash for Gold" wall sign. F. Lot Characteristics: Outlot with a single story commercial building located at the northwest corner of Dundee Road and Arlington Heights Road. II. CHARACTERISTICS OF THE SURROUNDING AREA: North— B3 Planned Business Center District South — B3 Planned Business Center District East - R1 SU — Buffalo Grove High School West - B3 Planned Business Center District III. VARIATION SOUGHT: Sign Code, Section 14.16.030, pertaining to Business Districts; and Section 14.16.070, pertaining to Wall Signs, for the purpose of allowing the proposed wall sign to exceed the maximum sign length permitted by twelve (12) inches on the East elevation of the building; and to allow the existing wall sign to remain as installed that exceeds the maximum sign length permitted by fifty(50) inches on the South elevation of the building. IV. EXHIBITS DEPICTING VARIATION: A. Exhibit "D"— Letter dated February 5, 2013 Draft Findings of Fact GoldMax, 1200 W. Dundee Road March 19,2013 Page 1 of 3 B. Exhibit "E"—Color rendering of south and east elevation wall signs C. Exhibit "F"— Letter of Authorization dated January 25, 2013 D. Exhibit "I" — Landlord approval letter dated January 25, 2013 V. VILLAGE ENGINEER'S REPORT N/A V1. VARIATION POWER & CRITERIA: Sign Code, Section 14.40.010, Sub-section A VI1. PUBLIC HEARING: After due notice as required by law, a copy of said publication notice being attached hereto as Exhibit C, the Zoning Board of Appeals held a public hearing regarding the proposed variance on Tuesday, March 19, 2013 at the Village Hall, 50 Raupp Blvd., Buffalo Grove, IL 60089 at 7:30P.M. The applicant, Mr. Paul Rzewuski, Comet Neon, testified at the hearing and presented documentary evidence. The following objectors appeared at the hearing: None The following sent written objection prior to the hearing: None Attached hereto and made a part hereof as Exhibit J are the minutes of the Zoning Board of Appeals meeting held on Tuesday, March 19, 2013. At the Public Hearing the petitioner amended the request to allow for a smaller sign on the south elevation of the building. VIII. FINDINGS: The Zoning Board of Appeals finds that the criteria as set forth in Section 14.40.010, Subsection A of the Sign Code have been met in that the Petitioner has shown: 1. That not allowing the variance will cause undue and unnecessary hardship due to the following unique or unusual circumstances: Draft Findings of Fact GOIdMax, 1200 W. Dundee Road March 19,2013 Page 2 of 3 A. The attract customers and advertise the business location. 2. That granting the requested variance would not be detrimental to the property owners in the vicinity; 3. That the unusual conditions applying to the specific property do not apply generally to other properties in the Village; and, 4. That granting of the variance will not be contrary to the general objectives of this the Village's Sign Code of moderating the size, number and obtrusive placement of signs and the reduction of clutter. IX. CONDITIONS: The variance shall be subject to the following conditions: 1. Subject to the Appearance Review Team (ART) minutes dated March 7, 2013. X. CONCLUSION: The Zoning Board of Appeals, by a vote of 4 to 2, recommends to the Village Board to grant the amended request made by Comet Neon, 1120 North Ridge Avenue, Lombard, Illinois 60148 on behalf of GoldMax, 1200 W. Dundee Road, for variance of Sign Code, Section 14.16.030, pertaining to Business Districts; and Section 14.16.070, pertaining to Wall Signs, for the purpose of allowing the proposed "Cash for Gold" wall sign on the east elevation of the building to be a total of one hundred ninety two (192) inches; and to allow the proposed "GoldMax" wall sign to be installed on the South elevation of the building and to exceed the maximum sign length permitted by up to twelve (12) inches.The height of the "GoldMax" sign is to be reduced proportionately to the length. Dated— March 19, 2013 VILLAGE OF BUFFALO GROVE, IL Bruce Entman, Chairman Zoning Board of Appeals Draft Findings of Fact GoldMax, 1200 W. Dundee Road March 19,2013 Page 3 of 3 PUBLIC HEARING NOTICE PUBLIC NOTICE is hereby given that the Buffalo Grove Zoning Board of Appeals will hold a Public Hearing at 7:30 P.M. on Tuesday, March 19, 2013 in the Council Chambers of the Village Hall, 50 Raupp Boulevard. Request is being made by Comet Neon, 1120 North Ridge Avenue, Lombard, Illinois 60148 on behalf of GoldMax, 1200 W. Dundee Road, for variance of Sign Code, Section 14.16.030, pertaining to Business Districts; and Section 14.16.070, pertaining to Wall Signs, for the purpose of allowing the proposed wall sign to exceed the maximum sign length permitted by twelve (12) inches on the East elevation of the building; and to allow the existing wall sign to remain as installed that exceeds the maximum sign length permitted by fifty (50) inches on the South elevation of the building. Legal Description: Lot 1 in Mobil's Arlington Heights Road and Dundee Road Subdivision, being a Subdivision of part of the south half of the southeast quarter of Section 6, Township 42 North, Range 11, east of the Third Principal Meridian, according to the Plat thereof recorded October 26, 1989 as Document No. 89509357, in Cook County, Illinois. Commonly known as: 1200 W. Dundee Road, Buffalo Grove, Illinois 60089 VILLAGE OF BUFFALO GROVE, IL Bruce Entman, Chairman Zoning Board of Appeals 7 U,Ofwl Ntal't, tf-tc. 041,t Q4,1,614,7 �11 OV4 ,4 ............... .. ..... ...... February 5, 2013 ZONING BOARD OF APPEALS EXHIBIT Zoning Board of Appeals, This request for a variance pertains to the sign code and how its enforcement creates a unique hardship for wall signs on the South and East elevations of Cash for Gold at 1200 West Dundee Rd. Specifically, the constraint on length for wall signs on free standing buildings precludes effective signs. The code restricts the length of a wall sign to 33% of:the building frontage. For much larger buildings this is reasonable. However, the fronitages of the elevations in question are 45' on the East and 25' on the South. We seek relief only from the length restriction as our proposed signs are well below what the sign code allows in terms total sign area. The following is a breakdown of our request: On the East wall we propose a sign 22" X 192" This sign is 12" over the allowed length and 66% of the max sign area. On the South wall we propose a sign 19" X "150". This sign, is 60" over the allowed length and 80% of the max sign area. Please consider our petition for relief from the sign length allowance of 33% of the building frontage, 'This request is based on the fact that this aspect of the sign code creates a hardship for free standing buildings that are not large enough to have 33% of their building frontage be a reasonable sign length. Thank you for your consideration, P Ul Rzewusk! General Manager, Comet Neon, Inc, Ph (630)668-6366(NE011Q) Fax(6301)668 91335 Coinetneon@yahao com 153 3asy S Carall Stpeam,H 60188 ZONING60LD"X GET THE MAX FOR YOUR GOLD 1/25/18 Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60088 To Whom It May Concern, This letter certifies that Paul Rzewuski,of Comet Aeon, Inc.., located at 11.2.0 Ridge Rd. in Lombard, IL 60148 has the limited authorization to act as the agent for Midwest Goldbuyers, DBA Coldmax solely with respect to the sign code variance for our store located at 1200 West Dundee Rd. in Buffalo Grove, l L. Any questions regarding this matter may be directed to Michelle Pohlman in the Operations Department at 60-828-8081. 'hank you, Sheri Jonas Director of Stare Operations Direct: 680-82 - 089 Sheri.'onas mldwest ol' b�yers.com www.gold'maxusa.com 1111A]l)NIER MR0PFJ[V"Y 119P 'vkak �)w� 14("rw4de Hee gdli 1 0 9 -wine �6'50�, �04411,0()9 ['ax (610) 894-0­85 January 25, 2013 ZONING BOAAD OF APPEAU S� EXHIBIT_ ,']i Village of Buffalo Grove 50 Raupp BlVd. Buffalo Grove, IL 60,089 Re: GOLDMAX 1200 W. Dundee Road, Buffalo Grove, IL To whom it may concern: This letter serves as authorization for GOLD MAX and their authorized sign contractor, Comet Neon Inc., to, secure permits and/or perform sign installation at our property located at 1200 W. Dundee, Buffalo Grove, IL. If you have any questions, comments or concems, or if I can be of further assistance, please do not hesitate to contact me at the above number, Sincerely, Robert J. DeIllutri, Jr, Heidner Property Management Company Site Location : 1200 W. Dundee Road Site Location 620/ 600/ 9 10 12 630 610 665- 685- 8 675 695 11 15 7 O 830/ 649 6 5 725- 6 78 840 7755 � 5 1 Buffalo Grove High School 749/759 2 & Aquadome Pool 850 80 765- 775 1300-1202 1100 860/ 859/ 870 869 795- 805 880/ 879/ 815- M 1200 B 1 890 889 825 M DUND RD. 1355 - M 12 2� N CD I � ML �_ O I � n (n� ^ 1349-1279 M LO ro 1267-1227 1 3 5 7 Ry ' 2 4 6 81 N Y ART (Appearance Review Team) Meeting MARCH 7, 2013 1200 W. DUNDEE ROAD, GOLDMAX WALL SIGNS PRESENT Brian Sheehan, Deputy Building Commissioner/Operations Carol Berman/ Deputy Building Commissioner/Administration Robert Pfeil, Village Planner Nidhi Vaid, Associate Planner Louis Windecker, ZBA Commissioner Joseph Wallace III, Plan Examiner Paul Rzewuski, Comet Neon Laurette Monahan, GoldMax PROPOSAL Request is being made by Comet Neon, 1120 North Ridge Avenue, Lombard, Illinois 60148 on behalf of GoldMax, 1200 W. Dundee Road, for variance of Sign Code, Section 14.16.030, pertaining to Business Districts; and Section 14.16.070, pertaining to Wall Signs, for the purpose of allowing the proposed wall sign to exceed the maximum sign length permitted by twelve (12) inches on the East elevation of the building; and to allow the existing wall sign to remain as installed that exceeds the maximum sign length permitted by fifty (50) inches on the South elevation of the building. Mr. Rzewuski explained they thought the permit had been issued for the sign that was installed. When they submitted the permit for the second wall sign, it was brought to his attention that the permit for first sign was never approved. The signs will be channel letter signs as opposed to the previous box wall signs. There is a length restriction that does not work with the building. The proposed east elevation wall sign is under thirty (30) square feet in area and the south elevation wall sign that was installed is less than twenty (20) square feet in area. They are asking for very little relief in regards to the length of the wall signs. The new wall signs are more cleaner-looking than the previous box signs. Ms. Monahan explained that the company name is GoldMax, Cash for Gold is the nature of the business, but they are better known as Cash for Gold. Mr. Sheehan stated that due to the underlying variances that go along with the shopping center criteria, the Strathmore Square Shopping Center located behind the building is allowed much larger signs. This building is located on an outlot and is not part of the Shopping Center. Because of this they must follow the sign code which only allows signage for 1/3 of the total length of the fagade. Mr. Rzewuski added that they are asking for '/2 of the total length of the fagade. Mrs. Berman stated that she believes that the proposed wall signs look much better than the old box signs. Ms. Vaid believes that the signs could be smaller. They look disproportionate to the building. However she does agree that they look better than the previous wall signs. Mr. Rzewuski stated that the signs would be under the allowable square footage, it is just the length they need a variation for. They could go larger square footage wise and not have to go through the variation process. Com. Windecker stated to Mr. Rzewuski that in most cases there are different sign packages available. The signs could be smaller. Ms. Monahan stated that smaller, alternative sign packages would stack the words. They typically will go to two (2) lines for store frontages with a very narrow width. This is a very competitive business. Most people are accustomed to the name Cash for Gold and not GoldMax. Com. Windecker stated there is a ground sign at this location. There already is a lot of exposure at the corner. Ms. Monahan replied that they keep track of the information of how the customer found the business. They have found that the ground sign is not normally what the customer reports is what brought them in, it is the sign on the building. Ms. Vaid stated that most people will not just walk in to this type of business, they plan their trip. Ms. Monahan stated that most people will drive by the location, see the sign, and return to the store at a later time. Mr. Rzewuski added that the east elevation wall sign will have fourteen and a half (14-1/2) feet of nothing on either side of it. Ms. Vaid stated that she does not see a hardship concerning exposure. Com. Windecker agrees that the signs are large. One of the signs was also installed without a permit. Mr. Rzewuski replied that his permit person made a mistake. Mr. Sheehan explained that a permit was applied for, but it did not pass the initial plan review. A letter was sent out stating the deficiencies, but due to some circumstances the sign was installed prior to any permit being issued. Mr. Rzewuski added that once the matter was brought to his attention, he began the necessary process. Even if the sign had not been installed, he would still be here requesting the variation because of the limitations of the site. Mr. Sheehan stated that the building has a small frontage. He believes that the size of the signs fits this building. He suggested to Mr. Rzewuski that he provide pictures of the shopping center located just behind the building to the ZBA, possibly a panoramic of the building, including the shopping center located behind the building. He also advised that the new outlot building located across Dundee Road is a three (3) tenant building that has incorporated smaller wall signs. He advised Mr. Rzewuski to be prepared to answer questions concerning the size of the signs at the ZBA meeting and to possibly have alternative sign packages available. Mr. Pfeil believes that the proposed sign package is more in balance with the building than the original box signs. Ms. Monahan added that this location is one (1) of their top performing stores. If a store is not performing, they look at everything to see why, including the signage. Com. Windecker asked if the signs are a stock size. Mr. Rzewuski replied that these signs are custom made. Com. Windecker advised Mr. Rzewuski to be prepared to answer why he chose this particular size at the ZBA meeting. Mr. Pfeil stated that based on the fact the overall square footage of the signs are smaller than what is allowed it would mitigate the length issue with him. Mr. Wallace stated that the length issue does not bother him. It is the fact that two (2) different names will be on the building. Mrs. Berman stated that aesthetically she likes the look of the proposed signs over what was there. Mr. Sheehan agrees. There were no additional questions or comments. RECOMMENDATION The ART has determined that the appearance of the existing south elevation wall sign and the east elevation wall sign as proposed meets the criteria set forth in the Village of Buffalo Grove Appearance Plan and is in harmony with the buildings and is compatible with the surrounding area. This request is scheduled to appear before the ZBA on Tuesday, March 19, 2013. Prepared by: Julie Kamka Building & Zoning Department �p U WIIIIIIIIII /, C C p C O O m Z }� N cu L O > U W � ' m N a e +� N � � F ' F U f - x .m N I O Wcn s w c r ❑ Z w�� �� ❑ w 3 0 V Q 0 µ, a, 78 J0 u w 0 a o I o ✓h O � o Q o y CV — a 9 ul 11 F i i J r/ Z o W 9 O • j. i��l 1' a Z p E o W c f � Z � o � c �D It9 O o c F - f �� f i �r�i m N o m QQ i „ f ! c c C p 3 N I E 3 � a CM) ,� i� ;< a. ci 3 0 � � a U M C P rf1 C LU d a „ W w p� ce) CO N 4—j % �y IIIIIA Q r / M c Resolution No. 2013-17: A Resolution Approving an �F Amendment to the Intergovernmental Agreement between and among the Village of Arlington Heights, Village 10-C ofBuffalo Grove, Village of Lincolnshire, Village of Long Grove, Village of Palatine, Village of Vernon Hills and Village of Wheeling concerning Electric Aggregation. .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval of the attached Resolution which would approve an amendment to the Intergovernmental Agreement between Buffalo Grove and six neighboring communities for the aggregation of electricity initiative. Overview The Village of Buffalo Grove along with the six other communities entered into an Intergovernmental Agreement for the purposes of collaborating and sharing expenses related to Electric Aggregation in February of 2012. The communities continue to work together on this project and two minor changes to the Intergovernmental Agreement were identified in order for the municipalities to move forward. The first is the definition of the "Official Coordinator". In the past the Official Coordinator was the Village of Buffalo Grove. The language contained in the amendment allows for more flexibility so that the Official Coordinator duties can be changed and the workload shared amongst the communities. The second change is to the definition related to costs of the agreement. The amendment no longer references a specific law firm or municipality but instead makes clear that all parties agree to split the costs associated with the aggregation process. Again, this allows for more flexibility to choose experts - such as market analysts and legal counsel -to assist the consortium in furthering the goals of the aggregation program. Prior Actions Attachments Resolution and IGA Amendment 2013.pdf Trustee Liaison Staff Contact Trustee Trilling Jennifer I Maltas,Office of Village Manager .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Monday,April 15, 2013 Consent Agenda: Ordinances and Resolutions - Item : 10-C RESOLUTION NO.2013- A RESOLUTION APPROVING AN AMENDMENT TO THE INTERGOVERNMENT AGREEMENT BETWEEN AND AMONG THE VILLAGE OF ARLINGTON HEIGHTS, VILLAGE OF BUFFALO GROVE,VILLAGE OF LINCOLNSHIRE,VILLAGE OF LONG GROVE,VILLAGE OF PALATINE,VILLAGE OF VERNON HILLS AND VILLAGE OF WHEELING CONCERNING ELECTRIC AGGREGATION WHEREAS,the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS,the Intergovernmental Cooperation Act(5 ILCS 220/1 et seq.)provides that any power or powers,privileges or authority exercised or which may be exercised by a unit of local government may be exercised jointly with any other unit of local government; and WHEREAS,the Village of Buffalo Grove and Villages of Arlington Heights,Lincolnshire,Long Grove,Palatine,Vernon Hills and Wheeling share a common interest in pursuing an electric aggregation program and pursuing joint action and intergovernmental cooperation for a Joint Power Supply Bid. NOW,THEREFORE,BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE,COOK AND LAKE COUNTIES,ILLINOIS,as follows: Section 1.The President and Board of Trustees of the Village of Buffalo Grove support an Amendment to the Intergovernmental Agreement with the Village of Arlington Heights,Village of Lincolnshire,Village of Long Grove,Village of Palatine,Village of Vernon Hills and Village of Wheeling in order to share resources and collaborate together in activities in order to facilitate the sale and purchase of electricity for residential and small business customers. Section 2.The Village President and Village Clerk of the Village of Buffalo Grove are hereby authorized to execute the Intergovernmental Agreement,a copy of which is attached hereto as Exhibit A. Section 3.This Resolution shall be in full force and effect from and after its passage and approval. AYES: NAYES: ABSENT: Approved , 2013 Passed 2013 Village President Attest: Village Clerk AMENDMENT TO AN INTERGOVERNMENTAL AGREEMENT BY, BETWEEN AND AMONG THE VILLAGE OF ARLINGTON HEIGHTS, VILLAGE OF BUFFALO GROVE, VILLAGE OF LINCOLNSHIRE, VILLAGE OF LONG GROVE, VILLAGE OF PALATINE, VILLAGE OF VERNON HILLS AND VILLAGE OF WHEELING CONCERNING ELECTRIC AGGREGATION THIS AMENDMENT TO AN INTERGOVERNMENTAL AGREEMENT (the "Agreement") is entered into by and between the Village of Arlington Heights ("Arlington Heights"), the Village of Buffalo Grove ("Buffalo Grove"), the Village of Lincolnshire ("Lincolnshire"), the Village of Long Grove ("Long Grove"), the Village of Palatine ("Palatine"), the Village of Vernon Hills ("Vernon Hills") and the Village of Wheeling ("Wheeling") (collectively, the "Parties"). WHEREAS, the Municipalities entered into an Intergovernmental Agreement in February 2012 for the purpose of operating an Electric Aggregation Program; and WHEREAS, it is necessary to amend the Intergovernmental Agreement, NOW THEREFORE, in consideration of the foregoing premises, the mutual covenants and promises herein contained, and for other good and valuable consideration, the sufficiency of which is hereby acknowledged, the Parties hereby agree to amend the Agreement as follows: SECTION ONE: Section 5, paragraph A of the Agreement is amended by deleting it in its entirety and replacing it with the following new paragraph: A. Official Coordinator. For each term of the Agreement, or as often as is necessary, the Party Representatives shall determine who shall serve as the Official Coordinator for that term. The Party Representatives shall prepare and submit contract documents and bid specifications for their portions of the Joint Power Supply bid and contract to the Official Coordinator. SECTION TWO: Section 5, paragraph E of the Agreement is amended by deleting it in its entirety as replacing it with the following revised paragraph: E. Costs of this Agreement. The Parties agree to participate equally in paying for the Electric Aggregation Program including costs associated with (i) Consultant's costs; (ii) the preparation of solicitation for bids for the Joint Power Supply Bid; and (iii) other actions deemed necessary to effectuate the purpose of this Agreement. Each Party shall receive a detailed invoice identifying the service provided and the date of service. Each Party shall remit payment within thirty (30) days of the receipt of an invoice. Each Party shall budget and appropriate sufficient funds to pay its respective share of said costs. A terminating Party shall remain liable and responsible for paying their share of costs incurred prior to termination. If a Party's referendum fails to pass said Party shall remain liable and responsible for paying their share of costs incurred prior to the referendum. SECTION THREE: Except as modified herein, all other provisions of the Intergovernmental Agreement remain in full force and effect. IN WITNESS WHEREOF, the Parties have executed this Agreement as set forth below. VILLAGE OF ARLINGTON HEIGHTS ATTEST BY:------------------------------ By:---------------------------- Village President Village Clerk VILLAGE OF BUFFALO GROVE ATTEST BY: ------------------------------ By:---------------------------- Village President Village Clerk VILLAGE OF LINCOLNSHIRE ATTEST BY: ----------------------------- By:---------------------------- Village President Village Clerk VILLAGE OF LONG GROVE ATTEST BY: ---------------------------- By:---------------------------- Village President Village Clerk z VILLAGE OF PALATINE ATTEST By: --------------------------- By:---------------------------- Mayor Village Clerk VILLAGE OF VERNON HILLS ATTEST By: --------------------------- By:---------------------------- Village President Village Clerk VILLAGE OF WHEELING ATTEST By: --------------------------- By:---------------------------- Village President Village Clerk rward.Agreements.Aggregation IGA Amendment 3 Village Board Meeting Agenda Item 10-D ir Monday,April 15, 2013 Proclamation: Annual Senior Celebration Day Trustee Liaison: Type of Item: Proclamation Budget Impact: None Department: Office of Village Manager Requested By: Entered By: Leisa M Niemotka Additional None Documentation: Overview Township High School District 214 Community Education, along with local Senior Services agencies is proud to sponsor the 25th Annual Senior Celebration Day on Wednesday, May 8, 2013 at Arlington Park Racecourse. The purpose of Senior Celebration Day is to honor and highlight the value of local senior citizens and contributions they have made to their respective communities. 4 UN g � mwuuiiuuUIUUUUUUUNmUUUUImUUNNINNUINNNw �m NN.oww�wwwNNNNwNuwwwuuuvuvuuw'u'u'uu!wNimuwu�'m� gym.__. I�....;J p m w um�~n w i ITI.I.I.AGE OF BUFFA1'.,0 GROVE nniooriiu00000imi�ioiowooioow mw t>IuwmmwowoN»iiuiw iooAOAoomorrri ruu00000iN�moumN � ��� mwuwuaeuwiNNwwwwuwouo u000uoo ouuu'.,oNmmauiurrmmmrNmruwronruromNNNuroNure�NN""u" 25th Annual SENIOR CELEBRATION DAY - MAY 89 2013 WHEREAS,education is a lifelong process; and WHEREAS,public education is a community enterprise, and community education philosophy advocates full use of public facilities, programs and services by every age group in the community; and WHEREAS,the skills,talents and experiences of senior citizens are untapped resources in many communities and intergenerational cooperation promotes efficient use of human resources; and WHEREAS,community education promotes the use of community resources, community volunteers in schools, senior citizen centers and community agencies, and maximizes the use of human resources to provide educational opportunities for community residents of all ages; and WHEREAS,the goal of community education is to promote a sharing, caring, learning community; and WHEREAS, senior citizens have earned our respect and recognition for their past accomplishments, and their present and future contributions; and WHEREAS, Senior Celebration Day is co-sponsored by Township High School District 214 Community Education, Arlington Park Racecourse and the Village of Buffalo Grove to encourage and develop programs and activities to meet the needs of all the residents in High School District 214 and in Buffalo Grove. NOW,THEREFORE,I,Jeffrey Braiman, do hereby proclaim May 8, 2013,as a day in recognition of the 25th Annual Senior Celebration Day, and call upon the residents of High School District 214 and Buffalo Grove to recognize and celebrate the bonds they have discovered,the partnership they have formed, and the sense of community they have strengthened through community education programs. Proclaimed this 15th day of April,2013. Jeffrey S. Braiman Village President Proclamation: Congratulations to Arlene Mulder 10-E Overview A proclamation recognizing Arlene Mulder and congratulating her on retirement. She served five consecutive terms as Village President of the Village of Arlington Heights for the last 20 years. Attachments mulder proc_00l.pdf Trustee Liaison Staff Contact Dane C Bragg, M.o�n.d�aY,...........April ....1.5......, 2013� . .. .........................................................................................................................Consent ..Agenda: .�....New ...Business ..._...Item ....�....1O �E.......................................... V9JACxF,OF BUFTA1,0GROW .. .. � . . . ..'1011 uummmmmuummmmmmm�im COMMENDING ARLINGTON HEIGHTS VILLAGE PRESIDENT, ARLENE MULDER, FOR HER YEARS OF PUBLIC SERVICE WHEREAS, Arlene Mulder began her career as a teacher at Niles West High School, as a coach for the federal Title IX program which ended discrimination based on gender in 1971, and then served as a member of the Arlington Heights Park Board for 12 years; and WHEREAS, Arlene Mulder served five consecutive terms as Village President of the Village of Arlington Heights for the last 20 years; and WHEREAS, Arlene Mulder has effectively addressed challenging issues such as downtown revitalization, upgrading village facilities, continued provision of village services during difficult economic times; and WHERAS Arlene Mulder has brought to Arlington Heights permanently affordable housing units, a state of the art train station, a performing arts center, an Arlington Heights Citizens Corps Council, and a full 1-90 interchange at Arlington Heights Road, and led successful efforts to secure over$15,000,000 in grant funds; and WHEREAS, Arlene Mulder has held leadership positions on numerous professional groups including the US Conference of Mayors, the Illinois Municipal League, the Metra Board, Northwest Municipal Conference, Chicago Metropolitan Agency for Planning, as well as chairing the O'Hare Noise Compatibility Commission since 1997; and WHEREAS, Arlene Mulder has received numerous awards and recognitions including the Harris Fellow Award from the Arlington Heights Rotary Club, the 2009 Award of Excellence from the Illinois Teachers Award Program, Outstanding Working Woman of Illinois; and WHEREAS, Arlene Mulder conducted herself with professionalism, integrity and consensus building locally, regionally, and at the State and Federal level for over thirty years; NOW THEREFORE, BE IT PROCLAIMED by the President and Board of Trustees of the Village of Buffalo Grove that our best wishes go to Arlene J. Mulder on her retirement. Village Clerk Tillage President Proclamation: Recognizing May as National Bike Month 10-F Overview The Village of Buffalo Grove recognizes May as National Bike Month, including May 8 as Bike to School Day and May 13 to 17 as Bike to Work Week. Attachments Bicycle Month Proclamation 4-8-2013.pdf Trustee Liaison Staff Contact Robert E Pfeil,Planning M.on.daY,...........April ....1.5......, 20.1..3.........................................................................................................................Consent ..Agenda: .....New ...Business ..._...Item ........1.0.F........................................... National Bike Month 2013 Whereas, May is National Bike Month in the United States, including the designation of May 8 as Bike to School Day, May 13-17 as Bike to Work Week and May 17 as Bike to Work Day; and, Whereas, millions of Americans will experience the joys of bicycling during the month of May through educational programs, races, commuting events, trail work days, helmet promotion, charity events, or just getting out and going for a ride; and, Whereas, the League of American Bicyclists, bicycle clubs, schools, parks and recreation departments, police departments, hospitals, companies and civic groups throughout the nation will be promoting bicycling as an environmentally-friendly alternative to motor vehicles as well as an enjoyable leisure activity; and, Whereas, creating bicycle-friendly communities has been shown to enhance overall quality of life and boost community spirit, to improve traffic safety, and to reduce pollution and congestion, and, Whereas, the Village of Buffalo Grove has an excellent bike path and sidewalk system which is continually enhanced based on suggestions by bicyclists and pedestrians in the community; and, Whereas, the Village's Bicycle Committee is committed to further improvements and enhancements to encourage the safe use of the bike path system and to improve connections to trails and paths in adjacent communities. Now, therefore, the Village President and Board of Trustees of the Village of Buffalo Grove recognize the month of May 2013 as National Bike Month. Dated this 15t" day of April, 2013. Jeffrey S. Braiman, Village President Village Clerk Award of Bid: of the 2013 Sidewalk Project to Suburban 13-A Concrete Inc. .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends an award of bid to Suburban Concrete Inc for the 2013 Sidewalk Project in an amount not to exceed$102,954.21 ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Budget Impact Fund/Account Budget Notes $102,954 This project was included in the 2013 Budget Plan Overview On March 4, 2013,the Village Board authorized bidding for the 2013 Sidewalk Project. On April 9, 2013, the bids were opened and reviewed. Staff has reviewed the bids for the 2013 Sidewalk Project with the lowest responsive and responsible bidder being Suburban Concrete, Inc., in the amount not to exceed $102,954.21 Prior Actions Authorization to Bid Sidewalk Project on 3/4/13 Attachments Trustee Liaison Staff Contact Trustee Stein Brett Robinson,Public Works ....M.on.da...........A.......pri.1....1.5......20.1..3.........................................................................................................................NeW...B.us.'.Hess...._...Ite.m........1.3._A................................................................................................................................... Y, O O O O O O O O O O O O O r o (n o 0 0 0 0 0 0 0 0 0 o N (n N M (n o 0 0 0 0 0 0 (n (n o O l(J V M O O O ( O O O N N O N (fl M O O (fl V N (fl (P N l0 N U U a 3 - O O O O . 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O O l(J O l(J O O N N r O Lq O O r O N M N r V O ((J (fl ((J N ((J O ((J O (A m r v m o w w r (n v r (n (n o (n 0 o v w w r (n w w (n (n N (n o (o r M N M (R l(J N N (fl N U � � =Q U d � �Z � aZ } } } Z EH EH EH EH EH EH EH EH EH EH EH EH EH EH fA l0 O O O O O O O O O O O (n O O 0 0 (n o 0 0 0 0 0 0 o r o �t O N N O (fl N r V O O N r O N l(J W W O N W O M W W N N N O Oi W � � =U oa` J U 3 cn o O (n O O (n O O O O O (n O o W V l(J W O l(J N O O O O l(J N O M (fl M (P (fl N O O O l0 M O M Z O cz W O V N LO lz Ili V (P O V r l(J V O l(JN M (n I O M O (A c� o 7'n — U m O N� Z } } Z EH EH EH EH EH EH EH EH EH EH EH EH EH EH fA N V N f0 m m � N N r p N O E o a a c a (❑ a U M m (u v7 U U U 0 (u C7 a m c K (n O) w U K > N 2' 2' 2' U U [if Oj co `o C 'O_ "� cll (u 3 cll W cll m m m o6 cll (/J C U p O m d 'O 'O N 'O f0 f0 f0 m m lL > m o U U co o> o> o> o> (n (n L O [if o U E (u 3 E E Ec E o 10 o o o o o o m o t0 E o m p a r m ul m m o z w o r r r t- See appendix: Appendix003- Suburban Concrete Bid.PDF Award of Bid: of the 2013 Bike Path and Parking Lot 13-B Improvements Project to Schroeder Asphalt Services, Inc. .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends an award of bid to Schroeder Asphalt Services,Inc.for the 2013 Bike Path and Parking Lot Improvements Project in an amount not to exceed$91,641.65 ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Budget Impact Fund/Account Budget Notes $91,641 This project was included in the 2013 Budget Plan Overview On March 4, 2013,the Village Board authorized bidding for the 2013 Bike Path and Parking Lot Project. On April 10, 2013,the bids were opened and reviewed. Staff has reviewed the bids for the 2013 Bike Path and Parking Lot Project with the lowest responsive and responsible bidder being Schroeder Asphalt Services, Inc., in the amount not to exceed $91,640.65 Prior Actions Authorization to Bid Bike Path and Parking Lot Improvements Project on 3/4/13 Attachments Bikepath BIDTAB 2013.pdf Schroeder Bid.PDF(Appendix) Trustee Liaison Staff Contact Trustee Stein Brett Robinson,Public Works ....M.on.da...........A.......pri.1....1.5......20.1..3.........................................................................................................................NeW...B.us.'.Hess...._...Ite.m........1.3._B................................................................................................................................... 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J E U O Q 2k .. y OQ N O a OTO -O U 'a tb 0) cz cr?, U U m cn o �� u bA u N r c m c p �_ _0m d ti N c L c N a) c ° c m U c O 3 c a) c c c c o ° o U q E c c m m a a m o C) o E o o oo a, ° a Q� o 2- 06 o a o a Z rc6 rc6 c6 c6 U U i i o Omi U o mi U mi — Ycm0 m0 o m0 -o NO 0 Q O W O 3 c m N 0- O E O N O o N O S S 0QEmQ2 o a N m c Qm m C)O C7 �Q �_j � Z a M_ M_ M_ M_ M_ M_ M_ M_ M_ M_ M_ M_ O O O O O O O O O O O O N N N N N N N N N N N N O O O O N O O N O N O O N O O N O N O N O O N O O N N 7 7 7 7 Z N z N c6 c6 c6 7 z N c6 c6 c6 O O O O T O T O T O T O T O T O T O T O T O O O O O O O O O O O O O O O O O O O O N Q Q Q Q Q Q Q Q Q y O N co 7 LO (D r W 0 M 0) 0) 0 O 0) 0) 0) 0 N 0) 7 Z O O c O O 0 T co CA m coc0 a)N — Q — S — V M _ ARrn rn rn rn N O O O C, O O O .0 _ E) O Nc c c c O N N coMN c N c Nc —QN M N — O O O O O O O O O G7 U U U U U U U U U N Vl r r r r r r r r r H U U U U U U U U U §� 3 2 .0 \ w = cli_ § LQ ® \ / & / $ / 2 a\/ Gy¥ m ƒ 7t § 12 LL LU � 2 .� a LO o - Q § � \ a) } § § o a / _ ) ui 2 0 & 2 3 ■ « t G m } ® 4 � - k % ) / a- : ~ ° ; 2 ) $ A / w _ / - - - : § ) _ » _ - _ _ - \ - \ _ Q ] { CVTL ) VCT / - [ ƒ \ 3 P 2 3 ( 3 / ) \ \ \\ / / \ \ a. � p LO LQ 2 2 2 2 2 Go \ \ \ \ \ \ \ \ \ \ \ \ \ J J J J ) \ \ \ \ J E (00 \ 2 ° = j = / 2 - co CA / - - - _ k c / % § _ a _ _ ) / \ \ \ \ \f § / \ \ \ \ \ Q VILLAGE OF CH ` a BUFFALO GROVE Fifty Raupp Blvd. Buffalo Grove,IL 60089-2196 Dane C.Bragg Village Manager MANAGEMENT REPORT 847-459-2525 Fax 847-45 MARCH ACTIVITIES dbraggQvbg.org g.org I. Public Safety Report • Fire Dept. Activities 2. Public Works Monthly Activities • Monthly Water Pumping Report • Monthly Central Garage Report • Snow& Ice Summary 3. Community Development Report • Engineering Services Monthly Report • Public Utilities Construction Report Dane C. Bragg Village Manager BUFFALO GROVE FIRE DEPARTMENT TOTAL CALLS PER MONTH 2013 450 400 350 300 250 200 150 100 50 0 �Q� QG�OJ O�G 5 BUFFALO GROVE FIRE DEPARTMENT MARCH 2O13 TYPE OF CALLS 300 250 200 150 100 50 0 + GeG0'll, rya° � Ga'p �e� Oao ae ae BUFFALO GROVE FIRE DEPARTMENT MARCH 2O13 BY District 180 120 180 40 20 0 4 P BUFFALO GROVE FIRE DEPARTMENT FIRE/ EMS, MARCH 2O13 140 120 100 80 60 40 ®FIRE 20 ®EMS 0 oZ'$ Ito o' 0o5 0o5 P PUBLIC WORKS DEPARTMENT OPERATIONS DIVISION March-13 WATER PUMPAGE REPORT TOTAL THIS PERIOD FISCAL YEAR TO DATE LOCATION CURRENT LAST YEAR CURRENT LAST YEAR Well/Pumping Station#1 345 So.Arlington Heights Rd. Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.000 Lake Water Pumpage(mil.gal.) 11.124 10.517 32.887 27.780 TOTAL PUMPAGE 11.124 10.517 32.887 27.780 Well/Pumping Station#2 525 No.Arlington Heights Rd. Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.000 Lake Water Pumpage(mil.gal.) 17.011 19.799 59.462 60.009 TOTAL PUMPAGE(mil.gal.) 17.011 19.799 59.462 60.009 Well/Pumping Station#6 120 Horatio Blvd. Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.000 Lake Water Pumpage(mil.gal.) 32.338 31.923 81.162 93.878 TOTAL PUMPAGE(mil.gal.) 32.338 31.923 81.162 93.878 Pumping Station#7 401 LaSallle Ln. Lake Water Pumpage(mil.gal.) 37.215 27.866 105.257 90.061 TOTAL PUMPAGE(mil.gal.) 37.215 27.866 105.257 90.061 Total Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.000 Total Lake Water Pumpage(mil.gal.) 97.688 90.105 278.768, 271.728 TOTAL GALLONS PUMPED(mil.gal.) 97.688 90.105 278.768 271.728 AVERAGE DAILY USAGE(mgd) 3.151 2.907 3.097 2.986 Comments Submitted by: - Watef'Sec0on Su ervisor inµ Reviewed by: uperintendeht Pub ac Works Utilities K:/water/report/monthy/pu m page 2010 VILLAGE OF BUFFALO GROVE OPERATIONS DIVISION WATER AND SEWER SECTION March-13 WATER DAILY PUMPAGE SUMMARY LOG (mgd) Date Southwest Northwest lSouth North DAILY RAIN Well#1 Well#2 Well#6 Res.#7 TOTAL GAUGE 03/01/13 0.403 0.597 1.081 1.261 3.342 0.010 03/02/13 0.379 0.540 1.040 1.240 3.199 0.000 03/03/13 0.413 0.536 1.054 1.288 3.291 0.000 03/04/13 0.352 0.637 1.049 1.222 3.260 0.000 03/05/13 0.346 0.466 1.075 1.208 3.095 0.040 03/06/13 0.344 0.547 1.039 1.158 3.088 0.090 03/07/13 0.351 0.543 1.012 1.139 3.045 0.010 03/08/13 0.347 0.536 1.028 1.149 3.060 0.000 03/09/13 0.386 0.544 1.041 1.191 3.162 0.040 03/10/13 0.421 0.536 1.000 1.261 3.218 0.850 03/11/13 0.343 0.532 1.036 1.166 3.077 0.120 03/12/13 0.349 0.572 1.055 1.166 3.142 0.010 03/13/13 0.349 0.665 1.045 1.184 3.243 0.010 03/14/13 0.356 0.432 1.043 1.197 3.028 0.000 03/16/13 0.370 0.555 1.037 1.211 j 3. 0.0 173 0.070 0 03/17/13 0.404 0.549 1.042 1.336 3.331 0.000 03/18/13 0.320 0.577 1.0711 1.241 3.209 0.100 03/19/13 0.359 0.610 1.064' 1.261 3.294 0.000 03/20/13 0.362 0.502 1.073 1.256 3.193 0.000 03/21/13 0.359 0.549 1.056 1.231 3.195 0.000 03/22/13 0.350 0.560 1.058 1.193 3.161 0.000 03/23/13 0.381 0.537 1.045 1.205 3.168 0.000 03/24/13 0.354 0.539 1.025 1.264 3.182 0.000 103/25/13 0.284 0.552 1.068 1.271 3.175 0.000 03/26/13 0.319 0.556 1.036 1.145 3.056 0.000 03/27/13 0.333 0.528 1.018 1.123 3.002 0.000 03/28/13 0.322 0.544 1.038 1.052 2.956' 0.000 03/29/13 0.341 0.529 1.044 1.068 2.982 0.000 03/30/13 0.382 0.5831 1.016 1.144' 3.125 0.000 03/31/13 0.408' 0.517 1.007 1.244 3.176 0.000 TOTAL 11.124' 17.011 32.338 37.215 97.688 1.35 Village of Buffalo Grove Public Works Department March 2013 Central Garage Section Fleet Cost Detail This Fiscal Year This Fiscal Year Last Fiscal Year Last Fiscal Year Current Period Year-To-Date Current Period Year-To-Date Usage-Miles/Hours 94,229.0 200,970.0 82,338.0 259,381.0 Fuel-Gasoline Gallons 6,337.0 12,540.0 6,163.1 18,491.9 Fuel-Diesel Gallons 5,102.0 12,919.0 4,226.4 16,042.3 Fuel Usage-MPG/MPH 8.2 7.9 7.9 15.3 En-Oil-Usage/Qt. 0.0 0.0 0.0 0.0 2nd-Oil-Usage/Qt. 0.0 0.0 0.0 0.0 Road Calls 0.0 0.0 0.0 0.0 #Repairs 633.0 1,361.0 667.0 2,098.0 Shop Hours 648.0 1,420.0 576.0 1,862.0 Down Hours 1,901.0 4,176.0 2,943.0 9,817.0 Cos Imk Cost Imk Cos Ifflk Cos Ifflk 4211 -Gasoline 20,819.65 0.221 40,526.9 0.430 17,688.1 0.077 53,905.5 0.077 4212-Diesel 18,217.33 0.193 45,330.0 0.481 13,989.4 0.047 50,400.4 0.047 4215-Add Eng-Oil 0.00 0.000 0.0 0.000 0.00 0.000 0.0 0.000 4215-Add 2nd-Oil 0.00 0.000 0.0 0.000 0.00 0.000 0.0 0.000 4213-Shop Parts 7,797.67 0.083 16,356.6 0.174 12,427.5 0.071 37,784.8 0.071 4214-Shop Labor 38,776.86 0.412 103,759.8 1.101 33,354.5 0.175 110,010.2 0.175 4218-Outside Repair 4,212.49 0.045 8,798.0 0.093 3,154.4 0.357 9,226.4 0.357 TOTAL 89,824.00 0.953 214,771.35 1.069 80,613.95 0.979 261,327.37 1.008 Submitted by Fleet Min ager Reviewed br; Dep\ y,Director of Public Works' g:\common\garage\reports\monthly\monendl3 0 I.I.I I.I I I.I I I I. z ol ;It ow 0 0 tl o:f2 1 6 6 6 a 00 w �2 I tr (9 0 0 0 0 889882, I I ci 6 Iq ou ol IS., SRI$ 14 6 66 60 Brio m cL w j 66 co 666 . . . I I;t 41 0 0 c��q z I ti O�t .66666 < ".4�,-1 fvx 0:< c; li-c's Omi 1 1 . NO NO I I Cl) q q I o 1 6 6,6 w 4 61 ;� W a 0 lo Iq cl!'i Ili Z y0 t z z 181.11-1 I . 5 U Z 0 C) 00 w 3: o w z V >Z 0 < < Z M I PT o<acz Qj-w a 2 mm, VV�2V-4: L— �2�2�2 OZ - -----.- a z 0 . ... ..... mm w w w mmc:)m z - m 0 S2 --------- > 0 00 zo T ENGINEERING SERVICES MONTHLY REPORT MARCH 2O13 Villas at Hidden Lake Work continues on punch list items. Burdeen's Jewelry Construction on sanitary sewer, storm sewer, and water service continues. Plaza/Facade Site work continues. Construction for curbs begins. Darr n onico, P.E. Village Engineer Ke4n J. Hehir Engineering Techincian KJH/Mar13 w V R • q a q w Sr 4 a QN�w wpw O�QpO W aw�Il F N � R A � x � 0 L k� W 4 w ti h o � 2h4 N O W ru • k • ro ti It" F4 coop �A co R^ � " h � a, o j Village of Buffalo Grove ll% ro " ect S i d e k L Bid and Contract Documents 0)"3 TABLE OF CONTENTS, INVITATION TO BID......................... ...... , .. . .... . .,. .. .. .... ... . ... .. ....... . .., ., .,..... ..,.. . .. . .. ......,.,,. ..2 INSTRUCTIONS TO BIDDERS.............. ..... ..... ...... .... ,.,...... ,... ....... , . .... ..,, ...,,. .,.. ....,,.,.,,,.. 4 PERFORMANCE AND PAYMENT BOND.......................... .. ... ...... ... . ,,, . ....,... ..,,. ..., ..... .... ...,...5 PUBLIC CONTRACT STATEMENTS ..... . ......... . ....,. ..., , .... 7 SCHEDULE OF PRICES............ ......... ....... , ., . ........ .. .. ....,,.,,,. , . ..... . ....... ,. .. ,........., ..,—.8 SECURITY....... .. - ,,.. ,,,. .... .,..,,,,,,, ,,.....,,. .. ...—.... -. .. ...... ......,.. ..., ....w .....8 PLANS AND SPECIFICATIONS......................... ........ ..... .. .. . . .......... ,. ...... .,..., .. . ,... . ,..,.,,,., , , ...........-11 BIDSPECIFICATIONS-....—..... .......... ... ........ . . ... , ..... ... .,,... .. ,,.... ., ,_. .,..,. ,. ..... .. ... ,...................................-12 GENERAL CONDITIONS OF THE CONTRACT........ .. . . .... ... .. ... ...... ..... .... ... ... .. ..... , ,,...,,,,--24 CONTRACT............................. . ............... ., , . ......... .., ........— 31 APPENDIXA............................ ...... .... ., .... ....... ,. ., ., ..... .. ......_ ...... ... ... ..... .. .... . ...,.,..,. ....,...39 MISCELLANEOUS CONCRETE REPAIR LIST APPROXIMATE SUMMARY OF C@UANTlTIES...................................... ........,.....,39 SIDEWALK IMPROVEMENTS APPROXIMATE SUMMARY OF QUANTITIES,,,,,,,,,,,,,„,,,,,,,,,„,„,,,,,,,,,,,............. ..................--40 EXHIBIT A SIDEWALK PROJECT LOCATION MAP ..., ..., ,.<.. ......... ......-' . .. .... ... .,.... . . . ..,..,. . .. ..,...,,,.,41 APPENDIX B. ...... ..... ....... . ... ...... ...42 I.D.O.T,Affidavit of Availability.............................. ............... .. .. .. .......... .....42 APPENDIX C..... . . ... ... ...... ... ... .... ., I.D.O.T.Standards...... , ... „ . ..... ... ...... .. .. .... . .. ... . .... .... .., ,,,,.......44 1. INVITATION TO BID SIDEWALK PROJECT 2013 RECEIPT OF BIDS, Sealed bids for the Village of Buffalo Grove 2013 Sidewalk Project are invited and will be received by the Village of Buffalo Grove(hereinafter referred to as The Village)at 50 Raupp Boulevard(Office of the Village Clerk),Buffalo Grove, Illinois 60089 on or before,but not later than 10:00 A.M. Local Time on Tuesday,April E,2013. Bids will be publically opened and read aloud. Each Bidder shall be required to submit one original and three copies of their respective bid in a sealed envelope or box.Sealed envelopes or packages containing bids shall be marked or endorsed: Bid for Village of Buffalo Grove,Illinois Sidewalk Project 2013 GENERA,L_DESCRIPTION OF WORK The following invitation for bid involves providing Sidewalk Improvements for approximately i6,599 square feet of sidewalks in the Village of Buffalo Grove. This work is subject to the wage provisions of the Illinois Prevailing Wage Act(820 ILC5130/0.01 et seq.). The Contractor is required to be IDOT Prequalified to bid on this project For information on how to receive a copy of the Bid Package contact the Office of the Village Clerk at 847-459-2500 2 HOLDING OF BIDS No Bid shall be withdrawn after 14/09/2013 at 10:00 AM without the consent of the Village,for a period of sixty (60)days. QUALIFICATION OF BIDDERS It is the intention of the Village to award a contract only to the Bidder who furnishes satisfactory evidence that they have the requisite qualifications and ability and that they have sufficient capital and facilities to enable them to complete the work successfully and promptly,and to complete the work within the time named in the Contract Documents. The Village may make such investigations as it deems necessary to determine the qualifications and ability of the Bidder to perform the work,and the Bidder shall furnish to the Village all the information and data for this purpose as the Village may request. The Village reserves the right to reject any Bid if the evidence submitted by,or investigation of such Bidder fails to satisfy the Village that such Bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional Bids will not be accepted. BID QUESTIONS All comments or concerns regarding this Bid shall be addressed to the Village of Buffalo Grove Purchasing Manager via email at BGfinance@vbg.org. This will allow for responses to go to all Bidders in the event that the question has a pertinent relevance to all those involved. All such questions must be posed no later than one week before the bids are due. AWARD OF CONTRACT The Village reserves the right to award a contract which in its judgment is in the best interest of the Village.The Village reserves the right to select which Items listed in the Schedule of Prices shall be included in the contract, including the right to accept or reject any or all Bids,or any part thereof;waive any minor defects,irregularities; and to decide not to award any contract. 3 INSTRUCTIONS TO BIDDERS 1. Bid to be made on the Schedule of Prices form which is included in the Contract Documents. 2. Bid documents must be accompanied by an acceptable bid bond. 3. Public Contract Statements and Affidavit of Availability must be signed and submitted with the bid bid. 4. Performance and Payment Bond and Proof of Insurance coverage must be on file with the Village of Buffalo Grove before work can be started. The Village of Buffalo Grove must be named as"additional insured"on the Contractor's general comprehensive liability policies. 5. Bidders shall at the time of making its Bid,and as part of its Bid,submit a list of all the subcontractors and equipment suppliers with whom it proposes to contract,and the class of work or equipment to be performed or furnished by each. Such list shall not be added to,nor altered,without the written consent of the Village. The Village reserves the right to approve any and all subcontractors and no subcontractor shall be allowed to do work unless they are listed in the Bidder's Bid,or in a subsequent written statement to the Village. 6. Bidder shall not under any circumstances be relieved of its liabilities and obligations. All transactions of the Village shall be with the Bidder. Subcontractors shall be recognized only in such capacity. 7. The Village reserves the right to reject any and all bids,to waive any informality in bidding,or accept the bid that,in its opinion,will serve its best interests. 8. The bid security of the two(2) lowest formal bidders for the Contract will be held until the contract is executed and approved and then returned to these bidders. The balance of the bid securities submitted will be returned within ten(10)days after the opening of bids. 9. Each bidder shall submit with its bid the following data within five(5)days of submission of his bid: a. A statement that the bidder maintains a permanent place of business and address thereof. Any bidder may be required by the Village to submit additional data to satisfy the Village that such bidder is prepared to fulfill the Contract,if it is awarded to them. 10. Bidders shall inform themselves of all the conditions under which the work is to be performed concerning the site of the work,the structure of the ground,the obstacles which may be encountered,and all other relevant matters concerning the work to be performed. 11. The Contractor to whom a contract is awarded will not be allowed any extra compensation by reason of any matters or things concerning which the Contractor did not inform itself prior to bidding. The successful Contractor must employ,so far as possible,such methods and means in the carrying out of his work as will not cause any interruption or interference with any other Contractor. 4 PERFORMANCE AND PAYMENT BOND Bond Number: KNOW ALL MEN BY THESE PRESENTS,That as Principal,and as Surety,are held and firmly bound unto the full and just sum of _ Dollars ($ ),lawful money of the UNITED STATES OF AMERICA for the payment of which sum of money well and truly to be made, we bind ourselves, heirs, executors, administrators, successors and assigns,jointly and severally,firmly by these presents; WHEREAS,The Principal has entered into a certain written Contract, dated this day of 2013,with the m for „ complete, as described in the foregoing Contract. NOW THE CONDITIONS OF THIS OBLIGATION ARE SUCH that if the said Principal shall in all respects will and truly keep and perform the said Contract, and shall pay all sums of money due or to become due, for any labor, materials, apparatus, fixtures or equipment furnished for the purpose of construction of the work provided in said Contract, and shall remove and replace any defects in workmanship or materials which may be apparent or may develop within a period of one(1)year from the date of final acceptance,then this obligation shall be null and void; otherwise it shall remain in full force and effect. And the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to the work to be performed thereunder of the specifications accompanying the same shall in any way affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the work or to the specifications. 5 VILLAGE OF BUFFALO GROVE PUBLIC CONTRACT STATEMENTS The Village of Buffalo Grove is required to obtain certain information in the administration and awarding of public contracts. The following Public Contract Statements shall be executed and notarized. PUBLIC CONTRACT STATEMENTS CERTIFICATION OF CONTRACTOR/BIDDER In order to comply with 720 Illinois Compiled Statutes 5/33 E-1 et seq.,the Village of Buffalo Grove requires the following certification be acknowledged: The below-signed bidder/contractor hereby certifies that it is not barred from bidding or supplying any goods,services or construction let by the Village of Buffalo Grove with or without bid,due to any violation of either Section 5/33 E-3 or 5/33 E- 4 of Article 33E,Public Contracts,of the Chapter 720 of the Illinois Compiled Statutes,as amended. This act relates to interference with public contracting,bid rigging and rotating,kickbacks,and bidding. CERTIFICATION RELATIVE TO 65 ILCS 5/11-42.1.1 In order to comply with 65 Illinois Complied Statutes 5/11-42.1.1,the Village of Buffalo Grove requires the following certification: The undersigned does hereby swear and affirm that it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue unless it is contesting in accordance with the procedures established by the appropriate revenue Act,its liability for the tax or the amount of the tax. The undersigned further understands that making a false statement herein:(1)is a Class A Misdemeanor,and(2)voids the contract and allows the Village to recover all amounts paid to it under the contract. CONFLICT OF INTEREST The Village of Buffalo Grove Municipal Code requires the following verification relative to conflict of interest and compliance with general ethics requirements of the Village: The undersigned supplier hereby represents and warrants to the Village of Buffalo Grove as a term and condition of acceptance of this(bid or purchase order)that none of the following Village Officials is either an officer or director of supplier or owns five percent(5%)or more of the Supplier: the Village President,the members of the Village Board of Trustees,the Village Clerk,the Village Treasurer,the members of the Zoning Board of Appeals and the Plan Commission, the Village Manager and his Assistant or Assistants,or the heads of the various departments within the Village. If the foregoing representation and warranty is inaccurate,state the name of the Village official who either is an officer or director of your business entity or owns five percent(5%)or more thereof: (Official) t, ta Print Name o9,Iar�,dt.r Per Signature . . Title Subscribed and Sworn to before me this day of,m........,_ ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,mmm_,,2013. Notary Publ tart' www,,,,,_,Expiration /3 Date OFFICIAL SEAL 7 PHILIP\N HENRY NOTARY PUBLIC.STATE OF ILLII�t7iS y ComMC SSION EXPIRESVI SCHEDULE OF PRICES TO: THE VILLAGE OF BUFFALO GROVE, ILLINOIS ef FULL NAME OF BIDDER: ` MAIN BUSINESS ADDRESS: � ✓ , �° . ^j r 00 � PLACE OF BUSINESS: The undersigned, declares that it has carefully examined the location of the proposed work,the Contract Documents,and all other documents referred to or mentioned in the Contract Documents and it proposes and agrees, if this Bid is accepted, that it will contract with the Village, in the form of the Contract attached, to complete the Work titled "SIDEWALK PROJECT 2013", and that it will take in full payment therefore the sums set forth in the following Schedule of Prices. If this bid is accepted, and the undersigned fails to contract as aforesaid and to give the Bond for Faithful Performance required by the Special Conditions of the Contract and by law, and to provide all insurance as required by the Contract Documents within fifteen (15) days after the date of the award of the Contract,the Village,at its option, may determine that the bidder has abandoned this Bid, and thereupon this Bid and the acceptance thereof shall be null and void, and such security accompanying this Bid shall be forfeited and shall be the property of the Village of Buffalo Grove not as penalty, but as liquidated damages. If awarded a contract under this Bid, the undersigned proposes to commence work at the site within fifteen (15)calendar days after the effective date of the award of the Contract. The undersigned further agrees to fully complete all work covered by this Bid to the point of final acceptance by the Village within thirty(30)working days from the start-up date. SECURITY Accompanying this Bid is a p in the amount of Dollars ............... Note: (a) Insert the words"Bank Draft","Cashier's Check","Certified Check"or`Bid Bond",as the case may be. (b) Amount must be equal to at least five percent(5%)of the Total Base Bid. 8 SCHEDULE OF PRICES .... .................................. _............ ...... _._ .._....._ k mEstimated Quantities o. Item Description Unit Price Extended Price val&.Sidewal1 9 SQ FT $Removal&Replacement of � P. 2• Detectable Warnings CkS Q l!�G ev _3.:..............__.............NewmS"ITP.C.C.Sidewalk 150 '°au'.d, u $ $ r 4. Removal&Replacement `4 Combination Concrete Curb& I � II�, �I� $� Gutter,Type B-6.12 5. Removal&Replacement Combination Concrete Curb& " Gutter,Type B-6.24 6, Removal&Replacement , .'.;u�y API„i, $ $-2 "ion co 6" P.C.C.Driveway 7. Class B Patches,Type IV,8 Inch 185 SQ 1"ID $ $ ... _................ ... 8. Class B Patches,Type II,10 � ^ SQ YD $ , o0 Inch 9. Earth Excavation 10�'LJ D _______________________________ ................................. _._ 10. Removal&Replacement 30 1151 p Y $_Y1_2• $ / a OD Hot-Mix Asphalt Driveway ......... ..... _......................... ......... 11. Drainage and Utility Structures 3 Each $ $ to be Adjusted 12. Tree Root Removal&Sidewalk 4 Ea n.0 $ Base Preparation 13. Topsoil and Seed with Erosion "1 51i',„1,1flC') $ 5 . Control Blanket Traffic Control and Protection.. ...... ���Lump u.�ur�u ���-��� �� ���� 14. �����s TOTAL CONTRACT PRICE 9 SUBCONTRACTOR LISTING Bidder,to employ the following listed subcontractors for the following enumerated classes of work and is not to alter or add to such list without the written consent of the Village. SUBCONTRACTOR CLASS OF WORK 1. 2. 3, 4 Date Legal Entity (Sign here) By (Print Name) Phone �y7 F37 gg�— E-mail Ca^,G/re7Z / -7 GoAsc�� HE T 10 PLANS AND SPECIFICATIONS The Plans shall be understood to include the Appendices and map sheets that will be provided at a pre- construction meeting and which are incorporated hereby. The Specifications shall be understood to include the specifications as set forth in the Village of Buffalo Grove Sidewalk Project Program Bid Specifications. VILLAGE OF BUFFALO GROVE SIDEWALK PROJECT PROGRAM BID SPECIFICATIONS The following Special Provisions supplement the"Illinois Department of Transportation's Standard Specifications for Road and Bridge Construction",adopted January 1,2012, hereinafter referred to as the "Standard Specifications",and the latest edition of the"Manual on Uniform Traffic Control Devices for Streets and Highways",which is in effect on the date of invitation for bids. In case of conflict with the said Specifications,the following Special Provisions shall take precedence and govern the construction. 1. DESCRIPTION OF WORK The work included in the Contract shall consist of furnishing all the materials,labor,and equipment required for the removal and replacement of P.C.C.sidewalk at miscellaneous locations throughout the Village,new 5" P.C.C.sidewalk,8"and 10"P.C.C.pavement removal and replacement,combination concrete curb and gutter removal and replacement,bituminous concrete driveway removal and replacement,utility structure adjustments,traffic control and protection,parkway restoration,and all other incidental work necessary to complete this improvement according to the Plans,"Standard Specifications",and Special Provisions for this improvement. 2. TRAFFIC CONTROL AND PROTECTION Traffic control shall be in accordance with the applicable sections of the"Standard Specifications",the applicable guidelines contained in the"Illinois Manual on Uniform Traffic Control Devices for Streets and Highways",these Special Provisions,and any special details and highway standards contained herein and in the plans and the"Standard Specifications for Traffic Control Items". Special attention is called to Articles 107.09 and 107.14 of the"Standard Specifications"and the following highway standards relating to traffic control: 701421-02 701501-05 701601-06 701901-001 to 03 The Contractor shall obtain,erect, maintain,and remove all signs,barricades,flagmen,and other traffic control devices as may be necessary for the purpose of regulating,warning,or guiding traffic and protecting pedestrians. Placement and maintenance of all traffic control devices shall be as directed by the Director of Public Works or his authorized representative,and in accordance with the applicable parts of Article 107.14 of the"Standard Specifications"and the"Manual on Uniform Traffic Control Devices for Streets and Highways". 12 At a minimum,the Contractor will provide appropriate signage and lighted barricades where any hazardous conditions are created. In addition,when the Contractor is working on a major road(i.e., Dundee Road, Deerfield Parkway,Buffalo Grove Road,Arlington Heights Road,and Lake Cook Road)and needs to close down a lane of traffic to perform work,a flashing arrow board with the appropriate signs and barricade lane taper is required. Any work damaged due to lack of adequate barricades shall be replaced by the Contractor at the Contractor's expense. This work will be paid for at the Contract lump sum price for Traffic Control and Protection, which price shall be payment in full for all labor,materials,transportation,handling,and incidentals necessary to furnish,install, maintain,replace,relocate,and remove all traffic control devices indicated in the Special Provisions and plans and specifications. 3. STORAGE AREA FOR TRUCKS AND ALL OTHER CONSTRUCTION RELATED EQUIPMENT AND MATERIALS No overnight parking of trucks and other construction related equipment or materials will be allowed on Village streets. Parking of trucks and other construction related equipment or materials on other public property must be approved by the Director of Public Works or his authorized representative. Parking of any construction trucks,equipment,or materials on private property is prohibited,unless otherwise permitted by law. 4. MISCELLANEOUS CONCRETE REPAIR LIST This work shall consist of completing the entire"Miscellaneous Concrete Repair List",as shown in Appendix A of this Contract,within ten(10)working days of the start of this Contract. The miscellaneous list is comprised of sidewalks,driveway aprons,and curb and gutter,some of which sustained damaged by watermain breaks during the winter months. No additional payment will be made to the Contractor for doing these repairs early in the Contract. The unit prices shown in the Schedule of Prices will control payment of these miscellaneous concrete repairs. 5. REMOVAL AND REPLACEMENT OF P.C.C.SIDEWALK This work shall be performed in accordance with the applicable portions of Sections 424 and 440 of the "Standard Specifications". This work shall consist of removal and replacement of existing sidewalk squares at various locations in the Village,as shown on the list and map,or as directed by the Director of Public Works. Work on the Contract items will proceed in the order as listed Appendix A of the Contract and as shown on the Sidewalk Location Map,Exhibit A The Contractor shall remove the existing sidewalk with the aid of air hammers or sledge hammers. The use of air hammers shall be prohibited prior to 7:00 a.m.on weekdays and 8:00 a.m.on weekends. The 13 broken concrete shall be disposed of off-site by the Contractor. Where it is not possible to remove a sidewalk square without disturbing an adjacent section that is in good condition,the Contractor shall first score a joint five inches(5")deep with a concrete saw. Any concrete residue left by a water cooled concrete saw will be squeegeed and/or hosed down with water so as to leave behind no visible stains on adjacent sidewalk squares. If any adjacent section of sidewalk that is in good condition is damaged,it will be removed and replaced at the Contractor's expense. Extreme care shall be taken to avoid damage to any of the existing utilities within the limits of the work. If a B-box is encountered and must be adjusted to match the grade of the new sidewalk,the Contractor will remove the sidewalk around the structure,and then he will notify the Village of Buffalo Grove's Public Works Department who will come out and make the adjustment. Once the adjustment is made,the Contractor will come back and pour the concrete. Extreme care shall be taken when working on any streets that have been recently crack filled. Any damage done to any rubberized crack filling material by the movement of equipment(bobcats,trucks, etc.)shall be replaced in kind by the Contractor. This work shall be incidental to the Contract. If the Contractor cannot make these repairs,he will be charged on a per foot basis,based on the price the Village currently has with its crack filling contractor. This amount will then be deducted from the final Contract price. Certain sidewalks will be replaced due to settlement. The sections shall be replaced true to grade along its length between existing sections not scheduled for removal. The maximum depth of concrete for any section of sidewalk being replaced shall be six inches(6"). These sidewalks shall also be reconstructed to a maximum cross slope of 2%. The subgrade shall be thoroughly compacted by a pneumatic compactor prior to the installation of a new square. Any additional granular fill(CA-6 aggregate base course)to bring the subgrade to the correct elevation shall be considered incidental to the Contract. Extreme care must be taken when removing sidewalk adjacent to driveways and aprons. Bituminous or concrete driveways and/or aprons damaged by the Contractor in his operation shall be replaced in kind by the Contractor at his own expense,and no additional compensation will be allowed. Before any damaged area is repaired, it will first be saw-cut,removed,cleaned,and primed. All damaged areas to be repaired will be clearly marked by the Director of Public Works or his authorized representative. When using bobcats or other similar type equipment to remove sidewalk,care must be taken not to leave tire marks on driveways and aprons. Any tire marks that are left must be thoroughly cleaned off to the satisfaction of the Director of Public Works or his authorized representative. The Contractor may negotiate on an individual basis with residents who want their driveway and/or apron removed and replaced. No work will be performed until the resident obtains a permit from the Department of Building and Zoning. Construction requirements for driveways and aprons will conform to the standards set forth in the"Village of Buffalo Grove Development Ordinance",and the section of these Special Provisions entitled, "6"—P.C.C.Driveway Removal and Replacement". Curing of concrete shall be by the membrane curing method in accordance with Section 1020.13 of the "Standard Specifications". The curing compound will be a Type 2,white pigmented. 'll.� Where that portion of a sidewalk scheduled for removal and replacement crosses a driveway,it will be replaced with six inches(6")in depth of concrete. All other damaged sidewalks will be five inches(5")in depth with widths to be as existing. No driveway will remain closed for more than seventy-two(72)hours. Asphalt expansion joints(conforming to A.A.S.H.O. M33-48 requirements)of one-half inch(1/2") thickness and five-inch(5")depth shall be placed wherever new concrete abuts against existing concrete drives,and also in locations as specified below. Where one(1)square of sidewalk is designated for removal and replacement,and where said square exists within a section of existing walk where the total distance between existing expansion joints is fifty feet(50')or less,no expansion joint is required. Where the distance between existing expansion joints exceeds fifty-feet(50%expansion joints shall be located within the replaced section. Expansion joints required under this paragraph shall not be installed where existing sidewalk abuts new sidewalk,but rather shall be installed between two(2)squares of the new sidewalk. Forms are to be rolled steel with a minimum of four inches(4")of depth. Forms shall remain undisturbed for at least 24 hours after the concrete has been replaced. Extreme care shall be taken by the Contractor to minimize damage to parkway areas during removal and replacement of sidewalks. No concrete trucks are allowed on any part of the parkway. If there is any damage done to the parkway,the Contractor shall repair it to its original condition(topsoil,seeding,and erosion control blanket). The Contractor shall provide subsequent reseeding until a satisfactory growth of grass is produced or if settlement occurs. The cost of this work shall be incidental to the Contract. The Contractor will be responsible for any damage to underground sprinkler systems that have been marked by the Village or the homeowner. The cost of this repair work shall be incidental to the Contract. The Contractor shall exercise precaution at all times for the protection of persons and properties. The safety provisions of all-applicable laws and ordinances shall be strictly observed. Any practice obviously hazardous in the opinion of the Director of Public Works or his authorized representative shall be immediately discontinued by the Contractor,and upon his receipt of instructions from the Director of Public Works or his authorized representative to discontinue such practice. The Contractor shall erect substantial Type II lighted barricades to protect his work at all points deemed necessary to protect pedestrians and the motoring public;said Contractor shall place at such points the necessary warning signs,lights,and protective devices until the need for them has passed. The Contractor at the Contractor's expense will replace any square damaged due to lack of barricades. The Contractor is also responsible for any damage done to the surface of the new concrete shortly after pouring(footprints,handprints,writing,etc.). Any damaged square will be removed and replaced at the Contractor's expense. Before the completed work will be ready for final inspection by the Director of Public Works or his authorized representative,the Contractor shall have removed from the project sites all surplus equipment,machinery,materials,debris,barricades,and signs. 11.5 The Contractor shall leave said project sites in the best possible condition to the complete satisfaction of the Director of Public Works. No vehicles of any kind shall be placed,parked,or operated upon any grass areas at any time except as authorized by the Director of Public Works or his authorized representative. The Contractor shall consult with the Director of Public Works or his authorized representative concerning the details and scheduling of work contemplated herein and shall be governed by the decisions of said Director of Public Works or his authorized representative. This work shall be paid for at the Contract unit price per square foot for Removal and Replacement of P.C.C.Sidewalk,which price shall include all of the above. 6. NEW 5" P.C.C.SIDEWALK This work shall be performed in accordance with the applicable portion of Section 424 of the "Standard Specifications". The concrete thickness shall be constructed to a minimum thickness of five(5") inches and placed on a five(5")inch thick approved compacted CA-6 aggregate base course. The Contractor must use 2"x 6"wood forms for this work. This work shall be paid for at the Contract Unit Price per square foot for new 5"P.C.C.sidewalk, which price shall include all the work described above. 7. DETECTABLE WARNINGS This work shall consist of constructing sidewalk curb ramps with detectable warnings in compliance with the Americans with Disabilities Act,Accessibility Guidelines(ADAAG). Work shall be according to Highway Standard 424001-05 and Section 424.09 of the"Standard Specifications". The Contractor shall use Detectable Warning Tiles manufactured by Access Products,Inc. Each tile shall be 24"x 48"in size,brick red in color and be the cast in place replaceable style. The Detectable Warning Tiles will be installed in wet concrete per the manufacturer's installation guidelines in accordance with the ADAAG requirements. This work shall be paid for at the Contract unit price per square foot for Detectable Warnings, which price shall include all labor, materials,tools,equipment,and services necessary to satisfactorily complete the installation of the Detectable Warning Tiles. S. TREE ROOT REMOVAL&SIDEWALK BASE PREPARATION Locations where tree roots need to be removed will be marked out in the field by the Director of Public Works or his authorized representative. The Contractor will first remove all the displaced sidewalk squares and then expose all the tree roots to a depth of twelve inches(12")as measured from the top of the exposed subgrade. Tree roots shall be exposed over the entire area that the sidewalk was removed. Once the tree roots are all exposed,the actual pruning will be done by the Buffalo Grove Public Works Department—Forestry Section. 16 When the root pruning is completed,the Contractor is responsible for all the cleanup and sidewalk base preparation. Clean up will consist of the removal and offsite disposal of all root grindings and any remaining tree root sections that are left from the pruning operation. The void left by the removed roots will be filled with a CA-6 aggregate base course and then the entire disturbed area thoroughly compacted to the satisfaction of the Director of Public Works or his authorized representative. This work shall be paid for at the Contract unit price per each location for Tree Root Removal& Sidewalk Base Preparation,which price shall include labor,equipment,and materials necessary to complete all the above-described work. 9. 6"-P.C.C. DRIVEWAY REMOVAL AND REPLACEMENT This work shall be done in accordance with Sections 420,423,and 440 of the"Standard Specifications". This work shall be done at locations where the Director of Public Works or his authorized representative determines it will be necessary to provide a smooth transition between the driveway and the sidewalk being replaced. There are also some driveway aprons that were damaged over the winter from watermain breaks that are to be repaired. Any Portland Cement Concrete driveway pavement that is replaced shall be constructed to match the existing pavement removed for thickness,reinforcing,etc. However,the minimum concrete thickness will be six inches(6")for residential drives. Replacement shall include a minimum of four inches (4")of aggregate base course(CA-6 grade 8 or 9 crushed stone or gravel). Prior to construction of the P.C.C.driveway pavement,the aggregate shall be shaped and compacted in accordance with applicable articles of Section 351 of the"Standard Specifications". The concrete surface to remain shall be saw-cut in a neat,straight line. The saw-cut shall be included in the price of the pay item. This work will be paid for at the Contract unit price per square yard for 6"-P.C.C. Driveway Removal and Replacement,which price shall include all the work described above. 10. CLASS B PATCHES,TYPE IV,8-INCH This work shall be performed in accordance with the applicable portions of Sections 442 of the "Standard Specifications". This work shall consist of the removal of eight-inch(8")thick pavement(both asphalt and concrete)at Fire Station 27 and the replacement with eight-inch(8")thick P.C.C.pavement. This pavement shall include 6"x 6"-#6 welded wire fabric(WWF)on an approved chair assembly,and using 18"long No.6 epoxy coated tie bars at 24"centers when placed adjacent to existing concrete pavement. Before placement of the new driveway pavement,the base course shall be shaped and compacted to the satisfaction of the Director of Public Works or his authorized representative. All full depth saw-cutting necessary for the pavement removal shall be considered incidental and included as part of this pay item. In addition,all control joints in the new concrete pavement shall be saw-cut to a minimum depth of two inches(2")and be considered incidental and included as part of this pay item. 1.7 The eight-inch(8")thick P.C.C. pavements shall meet the following specifications: 4000 PSI @ 7 DAYS 7.0 Bag+Flyash+Water Reducer A final mix design must be submitted by the Contractor for approval This work shall be paid for at the Contract unit price per square yard for Class B Patches,Type IV, 8 Inch,which price shall include all labor,equipment,and materials necessary to complete the above- described work. 11. CLASS B PATCHES,TYPE ll, 10 INCH This work shall be performed in accordance with the applicable portions of Sections 442 of the "Standard Specifications". This work shall consist of the removal of existing pavement and the placement of new ten-inch (10") P.C.C.pavement on major streets and highways. This new pavement shall follow all details that are included on IDOT Standard 442101-07(Class B Patches)and IDOT Standard 420001-07. Before placement of the new pavement,the base course shall be shaped and compacted to the satisfaction of the Director of Public Works or his authorized representative. All full depth saw-cutting necessary for the pavement removal shall be considered incidental and included as part of this pay item. In addition,all sawed construction joints as required by MOT Standards are included in this pay item. A traffic control and protection plan in accordance with Articles 107.09 and 107.14 of the "Standard Specifications"must be approved before any work can begin. The ten-inch(10")thick,P.C.C.pavements shall meet the following specifications: 4000 psi @ 7 days 7.0 Bag+Flyash+Water Reducer A final mix design must be submitted by the Contractor for approval. This work shall be paid for at the Contract unit price per square yard for Class B Patches,Type II, 10 Inch,which price shall include all labor,equipment,and materials necessary to complete the above- described work. 18 12. COMBINATION CONCRETE CURB AND GUTTER TYPE B-6.12 AND TYPE B-6.24 REMOVAL& REPLACEMENT This work shall be done in accordance with Sections 440 and 606 of the"Standard Specifications". Also refer to Construction Standard 424001-07 entitled,"Curb Ramps for Sidewalk" included Appendix C this Contract. This work shall consist of the removal and replacement of existing curb and gutter at the locations directed by the Director of Public Works or his authorized representative. The purpose of this work is to replace curb and gutter that is damaged and/or requires replacement in order to install new curb ramps for sidewalk. All new curb and gutter shall be poured separately from the P.C.C.sidewalk. The Contractor shall form a perpendicular straight joint by full depth machine sawing at the limits of the curb and gutter removal. Any damage done to the existing curb and gutter to remain in place shall be removed and replaced by the Contractor at his/her own expense. Removal of a portion of existing pavement will be required in order to install a full depth front face form. All loose material must be removed from the trench so the subgrade is clean and level and then it shall be thoroughly compacted to the satisfaction of the Director of Public Works or his authorized representative. Curing of the concrete shall be by the membrane curing method in accordance with Section 1020.13 of the"Standard Specifications". The curing compound will be a Type 2,white pigmented. This work shall be paid for at the Contract unit price per lineal foot for Combination Concrete Curb and Gutter Type B-6.12 and Type B-6.24 Removal&Replacement,which price shall include all of the above. 13. DRAINAGE AND UTILITY STRUCTURES TO BE ADJUSTED This work shall be cone in accordance with Section 602 of the"Standard Specifications". This work shall consist of adjusting valve vaults,inlets,catch basins,and manholes.If an internal or external Cretex chimney seal is found on a structure to be adjusted,it must be carefully removed and properly reinstalled after the adjustment has been made. Mortar shall be used when setting all new precast concrete adjusting rings and when resetting the frame and grate. This work will be paid for at the Contract unit price per each for Drainage and Utility Structures to be Adjusted,which price shall include all of the above. 14. HOT-MIX ASPHALT DRIVEWAY SURFACE REMOVAL AND REPLACEMENT This item shall consist of the removal and replacement of the existing HMA driveway surface. Replacement shall be constructed to match the existing pavement removed for thickness;however,the minimum thickness shall not be less than 3 inches of HMA Surface Course, Mix"C" N50. Prior to replacement with the surface course,the exposed base course shall be shaped,compacted and primed, including the exposed edge of the HMA surface remaining,to the satisfaction of the Engineer. 19 Removal of the driveway surface shall be in accordance with Section 440 of the"Standard Specifications" and replacement shall be done in accordance with Articles 406.02,406.03,406.05,406.06,406.07,and 406.12 of the"Standard Specifications",except as modified herein. This work will be paid for at the Contract unit price per square yard for Hot-Mix Asphalt Driveway Surface Removal and Replacement. 15. TOPSOIL AN,D,SEED WITH EROSION CONTROL BLANKET This work shall be performed in accordance with Sections 250 and 251 of the"Standard Specifications"using an IDOT Class 1 lawn mixture. The Director of Public Works or his authorized representative shall mark out those special designated areas. The erosion control blanket and all watering,which must result in satisfactory growth of the seedbed,will be considered part of this Contract item. All areas receiving topsoil and seed shall be marked out in the field by the Director of Public Works or his authorized representative. The topsoil shall be spread to a smooth,compacted uniform thickness. Topsoil shall be a loamy mixture of black dirt having at least ninety-percent passing a No. 10 sieve and shall be free of large roots,brush,sticks,weeds,stones larger than 1/2 inch in diameter,and any other litter. Topsoil pH shall be between 4.5 and 8.5,as determined in accordance with ASTM procedure for soil testing. The erosion control blanket must be a North American Green S75 blanket or approved equal. Contact Dan Salsinger of Ero-Tex at(262)250-9945 or(866)437-6839 for all product information. This work will be paid for at the Contract Unit Price per square yard for Topsoil and Seed with Erosion Control Blanket,which price shall include all labor,equipment,and materials necessary to complete the above-described work. 16. APPLICATION FOR PAYMENT Application for payment to the Contractor shall be in accordance with the"Standard Specifications"and these Special Provisions. The Director of Public Works will submit the Engineer's Payment Estimate for partial payment to the Contractor for the work completed to the Village. Payouts are approved by the Village Board at regularly scheduled meetings held each month. The Contractor shall procure from each subcontractor and supplier of material or labor a waiver of any claim which they may have under the mechanics lien laws of the state in which the work is located, to insure the Village immunity from mechanics liens on subcontractors in carrying out the Contract and any work orders for additions thereto,all as a condition of any payment by the Village. Any payments made by the Village without requiring compliance with this paragraph shall not be construed as a waiver by the Village of the right to require compliance with this paragraph as a condition to later payments. 20 The Contractor shall submit Partial Waivers of Lien from all subcontractors and suppliers with each partial payment estimate and Contractor's Affidavit for subcontractors and suppliers with second payment requests for the previous payment estimates and then with all subsequent payment estimates. The Contractor shall furnish with his final application for payment a complete release of all liens arising out of this contract,or receipts in full in lieu thereof and an affidavit that the releases and receipts include all labor and material for which a lien could be filed. 17. PREVAILING WAGES All wages paid by the Contractor and each subcontractor shall be in compliance with The Prevailing Wage Act(820 ILCS 130),as amended,except where a prevailing wage violates a federal law, order,or ruling,the rate conforming to the federal law,order,or ruling shall govern. The Contractor shall be responsible to notify each subcontractor of the wage rates set forth in this contract and any revisions thereto. If the Department of Labor revises the wage rates,the revised rate as provided by the public body shall apply to this contract and the Contractor will not be allowed additional compensation because of said revisions. The Contractor and each subcontractor shall make and keep,for a period of not less than 3 years, records of all laborers,mechanics,and other workers employed by them on the project;the records shall include each worker's name,address,telephone number when available,social security number, classification or classifications,the hourly wages paid in each period,the number of hours worked each day,and the starting and ending times of work each day. The Contractor and each subcontractor shall submit monthly,in person,by mail,or electronically a certified payroll to the public body in charge of the project. The certified payroll shall consist of a complete copy of the records. The certified payroll shall be accompanied by a statement signed by the contractor or subcontractor,which avers that: (i) such records are true and accurate; (ii) the hourly rate paid to each worker is not less than the general prevailing rate of hourly wages required;and (iii) the contractor or subcontractor is aware that filing a certified payroll that he or she knows to be false is a Class B misdemeanor. Upon two business days'notice,the contractor and each subcontractor shall make available for inspection the records to the public body in charge of the project,its officers and agents,and to the Director of Labor and his deputies and agents at all reasonable hours at a location within this State. The Contractor and each subcontractor shall permit his/her employees to be interviewed on the job,during working hours,by compliance investigators of the Department or the Department of Labor. 21. 18. ACCIDENT PREVENTION The Contractor shall exercise every precaution at all times for the protection of persons and properties. The safety provisions of all-applicable laws and ordinances shall be strictly observed. Any practice obviously hazardous in the opinion of the Director of Public Works or his authorized representatives shall be immediately discontinued by the Contractor upon his receipt of instructions from the Director of Public Works or his authorized representative to discontinue such practice. Contractor shall be responsible for all safety related matters. 19. BARRICADES AND WARNING SIGNS AND LIGHTS The Contractor shall erect substantial Type II lighted barricades to protect its work at all points deemed necessary,and also place warning signs,red lights,and other suitable devices to protect its work properly and to provide for the convenience and safety of the public at all times. The Contractor shall maintain such barricades,signs,lights,and protection devices until the need for them has passed. 20. SUBLETTING OR ASSIGNMENT OF CONTRACT If the Contractor sublets any part of the work to be done under the Contract,they shall not under any circumstances be relieved of its liabilities. All transactions of the Director of Public Works shall be with the Contractor.Subcontractors shall be recognized only in the capacity of employees or workmen and shall be subject to the same requirements as to character and competence. The Contractor shall not assign,transfer,convey,sell,or otherwise dispose of the whole or any part of its contract to any person, firm or corporation without written consent of the Director of Public Works. 21. PREQUALIFICATION OF BIDDERS Prequalification of bidders in accordance with Section 102.01 of the"Standard Specifications"will be required of all bidders on this bid. 22. FINAL POLICING OF THE SITES AND OF COMPLETE PROJECT Before the completed work will be ready,the Director of Public Works or his authorized representatives' final inspection must be acquired. The Contractor shall have removed from project sites all surplus equipment, machinery,material debris,barricades and signs. The Contractor shall leave said project sites in the best possible condition to the complete satisfaction of the Director of Public Works or his authorized representative. No vehicles of any kind shall be placed,parked,or operated upon any landscaped areas at any time except as authorized by the Director of Public Works or his authorized representative. The Contractor shall consult with the Director of Public Works or his authorized representative concerning the detail and scheduling of the work contemplated herein,and shall be governed by the decision of said Director of Public Works or his authorized representative. 22 23. SEQUENCE OF OPERATIONS The Contractor shall coordinate its work in a manner that will cause as little inconvenience to traffic as is possible. The Contractor shall work closely with Village Officials,Fire,and Police in coordination with the least amount of interruption to normal traffic and parking facilities,access to homes,and inconvenience to the public. 24. GENERAL The Contractor shall at all times have a competent person in charge of its work crew at the job site,to which the Village representative may issue directives. Such a person shall be authorized to accept and act upon such directives. 25. PROTECTION OF EXISTING DRAINAGE FACILITIES DURING CONSTRUCTION Unless otherwise noted in the Contract plans,the existing drainage facilities shall remain in use during the period of construction. Locations of existing drainage structures and sewers,as shown on the Contract plans,are approximate.Prior to commencing work,the Contractor at its own expense shall determine the exact location of structures,which are within the proposed construction site. All drainage structures are to be kept free of any debris resulting from construction operations. All work and materials necessary to prevent accumulation of debris in the drainage structures will be considered as incidental to the Contract. Any accumulations of debris in the drainage structures resulting from construction operation shall be removed at the Contractor's own expense and no extra compensation will be allowed. 23 GENERAL CONDITIONS OF THE CONTRACT 1. Contract Security The Contractor shall furnish a surety bond in an amount at least equal to 100 percent of the aggregate amount of the Contract as security for the faithful performance of the Contract and for the payment of all persons performing labor and furnishing materials in connection with this Contract. 2. Contractor's Insurance Contractor shall procure and maintain,for the duration of the Contract, insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance:Coverage shall be at least as broad as 1. Insurance Services Office Commercial General Liability occurrence form CG 0001 with the Village named as additional insured,on a form at least as broad as the ISO Additional Insured Endorsement CG 2010 and CG 2026 2. Insurance Service Office Business Auto Liability coverage form number CA 0001,Symbol 01"Any Auto." 3. Workers'Compensation as required by the Labor Code of the State of Illinois and Employers' Liability insurance. 4. Builder Risk Property Coverage with Village as loss payee 5. Environmental Impairment/Pollution Liability Coverage for pollution incidents as a result of a claim for bodily injury,property damage or remediation costs from an incident at,on or migrating beyond the contracted work site. Coverage shall be extended to Non-Owned Disposal sites resulting from a pollution incident at,on or mitigating beyond the site;and also provide coverage for incidents occurring during transportation of pollutants. B. Minimum Limits of Insurance:Contractor shall maintain limits no less than: 1. Commercial General Liability:$1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage.The general aggregate shall be twice the required occurrence limit. Minimum General Aggregate shall be no less than$2,000,000 or a project/contract specific aggregate of$1,000,000. 2. Business Automobile Liability:$1,000,000 combined single limit per accident for bodily injury and property damage. 3. Workers'Compensation and Employers'Liability:Workers'Compensation coverage with statutory limits and Employers'Liability limits of$500,000 per accident. 4. Environmental Impairment/Pollution Liability:$1,000,000 combined single limit per occurrence for bodily injury,property damage and remediation costs 24 C. Deductibles and Self-Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the Village. At the option of the Village, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as it respects the Village,its officials, agents,employees and volunteers;or the Contractor shall procure a bond guaranteeing payment of losses and related investigation, claim administration and defense expenses. D.Other Insurance Provisions The policies are to contain,or be endorsed to contain,the following provisions: 1. General Liability and Automobile Liability Coverages: The Village,its officials,agents,employees and volunteers are to be covered as insureds as respects:liability arising out of activities performed by or on behalf of the Contractor;products and completed operations of the Contractor; premises owned,leased or used by the Contractor; or automobiles owned,leased,hired or borrowed by the Contractor.The coverage shall contain no special limitations on the scope of protection afforded to the Village,its officials,agents, employees and volunteers. 2. The Contractor's insurance coverage shall be primary as respects the Village,its officials,agents, employees and volunteers.Any insurance or self-insurance maintained by the Village,its officials, agents,employees and volunteers shall be excess of Contractor's insurance and shall not contribute with it. 3. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Village,its officials,agents,employees and volunteers. 4. The Contractor's insurance shall contain a Severability of Interests/Cross Liability clause or language stating that Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought,except with respect to the limits of the insurer's liability. 5. If any commercial general liability insurance is being provided under an excess or umbrella liability policy that does not"follow form,"then the Contractor shall be required to name the Village,its officials,employees,agents and volunteers as additional insureds 6. All general liability coverages shall be provided on an occurrence policy form.Claims-made general liability policies will not be accepted. 7. The contractor and all subcontractors hereby agree to waive any limitation as to the amount of contribution recoverable against them by the Village. This specifically includes any limitation imposed by any state statute,regulation,or case law including any Workers'Compensation Act provision that applies a limitation to the amount recoverable in contribution such as Kotecki v. Cyclops Welding 25 E. All Coverages: Each insurance policy required by this paragraph shall be endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail,return receipt requested, has been given to the Village. F. Acceptability of Insurers Insurance is to be placed with insurers with a Best's rating of no less than A-,VII and licensed to do business in the State of Illinois. G. Verification of Coverage Contractor shall furnish the Village with certificates of insurance naming the Village, its officials, agents, employees, and volunteers as additional insured's and with original endorsements, affecting coverage required herein.The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf.The certificates and endorsements are to be received and approved by the Village before any work commences. The Village reserves the right to request full certified copies of the insurance policies and endorsements. H. Subcontractors Contractor shall include all subcontractors as insured's under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage's for subcontractors shall be subject to all of the requirements stated herein. I. Assumption of Liability The contractor assumes liability for all injury to or death of any person or persons including employees of the contractor,any subcontractor,any supplier or any other person and assumes liability for all damage to property sustained by any person or persons occasioned by or in any way arising out of any work performed pursuant to the Contract. 26 J. Indemnity/Hold Harmless Provision 1. To the fullest extent permitted by law, the Contractor hereby agrees to defend, indemnify and hold harmless the Village, its officials, agents and employees against all injuries, deaths, loss,damages,claims, patent claims,suits, liabilities,judgments,cost and expenses,which may in anywise accrue against the Village, its officials,agents and employees arising in whole or in part or in consequence of the performance of this work by the Contractor, its employees, or subcontractors, or which may in anywise result therefore, except that arising out of the sole legal cause of the Village, its agents or employees,the Contractor shall,at its own expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections therewith, and, if any judgment shall be rendered against the Village,its officials,agents and employees in any such action,the Contractor shall, at its own expense, satisfy and discharge the same. Contractor expressly understands and agrees that any performance bond or insurance policies required by this contract, or otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify, keep and save harmless and defend the Village,its officials,agents and employees as herein provided. 2. Kotecki Waiver. In addition to the requirements set forth above,the Contractor(and any subcontractor into whose subcontract this clause is incorporated)agrees to assume the entire liability for all personal injury claims suffered by its own employees and waives any limitation of liability defense based upon the Worker's Compensation Act and cases decided there under. Contractor agrees to indemnify and defend the Village from and against all such loss, expense, damage or injury, including reasonable attorneys' fees, which the Village may sustain as a result of personal injury claims by Contractor's employees, except to the extent those claims arise as a result of the Village's own negligence. K. Retention of Payments: The Contractor further agrees that to the extent that money is due the Contractor by virtue of this contract as shall be considered necessary in the judgment of the Village, may be retained by the Village to protect itself against said loss until such claims, suits, or judgments shall have been settled or discharged and/or evidence to that effect shall have been furnished to the satisfaction of the Village. L. Patent Fees and Royalties: Contractor shall indemnify and hold harmless the Village and anyone directly or indirectly employed by either of them from and against all claims, damages, losses, and expenses (including attorneys' fees and court and arbitration costs) arising out of any infringement of patent rights or copyrights incident to the use in the performance of the work or resulting from the incorporation in the work of any invention, design, process, product, or device not specified in the Contract Documents, and shall defend all such claims in connection with any alleged infringement of such rights. M. Request for Payment: Contractor shall submit sworn Contractor's affidavit along with executed lien waivers with request for payment. 27 3. Certificate of Authority and Surety Certificate The Contractor shall furnish the Village with a current Certificate of Authority or Surety Certificate issued by the Illinois Department of Insurance (IDOI) for the bonding company that they are using. The Contractor shall also furnish the Village with a current Certificate of Authority issued by the Illinois Department of Insurance(IDOI)for the insurance company that they are using. 4. Plans and Specifications The Plans and Specifications and any work shown thereon shall be executed the same as if specifically mentioned herein and should any discrepancy between plans and specifications appear, the ruling of the Public Works Director on the interpretation thereof shall be final and binding. It is the intention of these Plans and Specifications to provide for this improvement in a complete, thorough and workman-like manner. The Contractor to whom the work is awarded shall furnish all materials, labor, tools, appliances, appurtenances, and all things necessary to complete the work in accordance with these Plans and Specifications, and anything omitted that may be interpreted as reasonably necessary to such completion is to be merged in the prices bid for the improvement. 5. Changes If the Public Works Director deems it proper or necessary in the execution of the work to make any alteration which will increase or diminish the quantity of labor or material or the expense of the work, even to the elimination of one or more items, such alteration shall not annul or vitiate the Contract hereby entered into. The elimination of any part of the work shall not increase the unit price for any of the remaining work bid on. The value of the work so added shall be based on the rates and prices named in the Contract, and bid, when such rates and prices cover the class of work added, otherwise the value shall be determined by mutual Contract between the Village and Contractor, before such work shall be commenced. 6. Extra Work No claim whatsoever will be allowed the Contractor for changes, extra work or material not completed or necessary for the completion of the work described,or for a greater amount of money than is hereby stipulated to be paid,unless the change in or addition to the work requiring additional outlay by the Contractor is first ordered in writing by the Public Works Director,and the price therefore agreed to in writing. Minor changes or small modifications in the specifications which may be made to suit some special condition or situation shall not be construed as a precedent for like changes at other times, nor shall such modifications be construed by the Contractor as removing the work from the classification given in the bid,and placing it under the category of"Extra Work". 28 7. Notice of Starting Work The Contractor shall notify the Public Works Director forty-eight(48)hours before beginning any work on this Contract, or of its intention so to do; in case of a temporary suspension of the work he shall give a similar notice before resuming same. 8. Sequence The Public Works Director shall have the power to direct the order and sequence of the work. On any major portion of the work, all accessories shall be set coincident with the main construction. Payment for major portion of the work may be withheld until proper completion of accessories. 9. Supervision The Public Works Director shall have override power to superintend and direct the work,and the Contractor shall perform all of the work herein specified, to his entire satisfaction, approval and acceptance. 10. Contractor's Representative The Contractor shall have at all times a competent foreman or superintendent at the work site, who shall have full authority to act for the Contractor and to receive and execute orders from the Public Works Director, and any instructions given to such superintendant or person, executing work for the Contractor,shall be binding on the Contractor as though it was personally given to the Contractor. 11. Workers The Contractor shall employ competent staff and shall discharge, at the request of the Public Works Director, any incompetent, unfaithful, abusive or disorderly workers in its employ. None but staff expert in their respective branches of work shall be employed where special skill is required. The Contractor shall provide and maintain such sanitary accommodations for the use of its employees as may be necessary to comply with the State and local Board of Health requirements. Public nuisances will not be permitted. 12. Termination of Contract If, at any time, the Public Works Director shall be of the opinion that the work under this Contract is unnecessarily delayed and will not be finished in the prescribed time, or that the work is not being performed in a satisfactory manner,he will so notify the Contractor in writing. If the Contractor has not within ten (10) days thereafter taken such measures, as will in the judgment of the Public Works Director, insure the satisfactory completion of the work under this Contract on or before the dated specified in the Bid,the Village may notify the Contractor to discontinue all work under the Contract and proceed to terminate the Contract. 29 13. Prevailing Wage Act Contractor shall comply with the requirements of the Illinois Prevailing Wage Act (820 ILCS 130/0.01 et seq.). 14. Liquidated Damages If the Contractor shall fail to complete the work within the Contract Time which shall include any proper extension granted by the Village,the Contractor shall pay to the Village an amount equal to Five Hundred Dollars($500)per calendar day for each day past the Contract Time until final acceptance by the Village. 30 VILLAGE OF BUFFALO GROVE CONTRACT 2013 SIDEWALK PROJECT THIS CONTRACT, made this day of , 2013, by and between the VILLAGE OF BUFFALO GROVE (hereinafter called the "Village") a Municipal Corporation acting through its President, and Board of Trustees, and Tn Companv that wins the Bic,hereinafter called the"Contractor." WITNESSETH WHEREAS, the Village has heretofore solicited bids for all the work and improvements and for the doing of all things included within the hereinafter specified improvement, and the Village of Buffalo Grove did award the Contractor a contract for said improvements: NOW THEREFORE, for and in consideration of their mutual promises, covenant undertaking and Contract, the parties hereto do hereby agree as follows: ARTICLE I-WORK TO BE DONE BY THE CONTRACTOR Contractor agrees, at its own cost and expense, to do all work and to furnish all the labor, materials, equipment and other property to do, construct, install, and complete all the works and improvements included, all in full accordance with and in compliance with and as required by the hereinafter specified Plans and Specifications and Contract Documents for said works and improvements,and to do,at its own cost and expense,all other things required of the Contractor by said Contract Documents. 31. ARTICLE II-CONTRACT DOCUMENTS The Contract Documents herein mentioned include all of the Contract Documents, including but not limited to the following: 1. Village of Buffalo Grove Sidewalk Project Program Bid Specifications 2. The General Conditions of the Contract 3. The Contract 4. The Plans and Specifications 5. Public Contract Statements 6. All Bonds,Insurance Certificates and Insurance Policies mentioned or referred to in the foregoing documents 7.Schedule of Prices 8. Any and all other documents or papers included or referred to in the foregoing documents all of which documents are on file in the OFFICE OF THE VILLAGE CLERK, 50 Raupp Boulevard, Buffalo Grove, Illinois, all said documents being hereby incorporated herein and made a part herein by reference the same as if set forth herein. ARTICLE III-CONTRACT AMOUNT The Contractor agrees to receive and accept the unit price as set forth in the Schedule of Prices as full compensation for furnishing all materials and equipment and for doing all the work contemplated and embraced in the Contract; also for all loss or damage arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the execution of the work until its acceptance by the Village, and for all risks of every description connected with the work; also for well and faithfully completing the work,and the whole thereof,in the manner and according to and in compliance with the Plans and Contract Documents and the requirements of the Village Public Works Director. 32 ARTICLE IV—CONFLICT BETWEEN COMPONENT PARTS OF CONTRACT In the event that any provision in any of the following component parts of this Contract conflicts with any provision in any other of the following component parts, the provision in the component part which follows it numerically except as may be otherwise specifically stated applies. Said component parts are the following: 1. General Conditions of Contract 2. Bid Documents and Specifications 3. Contractor's Bid(Schedule of Prices) 4. The Contract This Contract is intended to conform in all respects to applicable statutes of the State in which the work is to be constructed,and if any part or provision of this Contract conflicts therewith,the said statute shall govern. ARTICLE V—CONTRACT TIME The Contractor shall fully complete all work to the point of final acceptance by the Village, and to complete doing all other things required of them by the Contract Documents on or before and no later than August 31, 2013. Contractor shall and agrees to furnish and deliver to the Village fifteen (15) calendar days after date of award of this contract the Faithful Performance and Payment Bond and the Insurance Certificates and Policies of Insurance required of him by the provisions of Paragraph 2 of the General Conditions of the Contract, and to do, prior to starting work, all other things which are required of them by the Contract Documents as a prerequisite of starting work. ARTICLE VI—LIQUIDATED DAMAGES If the Contractor shall fail to complete the work within the Contract Time which shall include any proper extension granted by the Village,the Contractor shall pay to the Village an amount equal to Five Hundred Dollars ($500)per calendar day for each day past the Contract Time until final acceptance by the Village. 33 ARTICLE VII—PREVAILING WAGE ACT This work is subject to the wage provisions of the Illinois Prevailing Wage Act(820 ILCS 130/0.01 et seq.). ARTICLE VII,I The Village agrees with said Contractor to employ, and does hereby employ, the said Contractor to provide the materials and do all the work, and do all other things hereinabove mentioned, according to the terms and conditions hereinabove contained or referred to,for the prices aforementioned, and hereby contracts to pay the same at the time, in the manner and upon the conditions set forth or referred to in the Plans and Specifications and Contract Documents;and the said parties for themselves,their heirs, executors, administrators, successors and assigns,do hereby agree to the full performance of the covenants herein contained. ARTICLE IX-INSURANCE Contractor shall procure and maintain, for the duration of the contract, insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor,his agents, representatives,employees or subcontractors. A. Minimum Scope of Insurance:Coverage shall be at least as broad as: 1. Insurance Services Office Commercial General Liability occurrence form CG 0001 with the Village named as additional insured,on a form at least as broad as the ISO Additional Insured Endorsement CG 2010 and CG 2026. 2. Insurance Service Office Business Auto Liability coverage form number CA 0001,Symbol 01"Any Auto." 3. Workers'Compensation as required by the Labor Code of the State of Illinois and Employers' Liability insurance. 4. Builder Risk Property Coverage with Village as loss payee. S. Environmental Impairment/Pollution Liability Coverage for pollution incidents as a result of a claim for bodily injury,property damage or remediation costs from an incident at,on or migrating beyond the contracted work site. Coverage shall be extended to Non-Owned Disposal sites resulting from a pollution incident at,on or mitigating beyond the site;and also provide coverage for incidents occurring during transportation of pollutants. 34 B. Minimum Limits of Insurance:Contractor shall maintain limits no less than: 1. Commercial General Liability:$1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage.The general aggregate shall be twice the required occurrence limit. Minimum General Aggregate shall be no less than$2,000,000 or a project/contract specific aggregate of$1,000,000. 2. Business Automobile Liability:$1,000,000 combined single limit per accident for bodily injury and property damage. 3. Workers'Compensation and Employers'Liability:Workers'Compensation coverage with statutory limits and Employers' Liability limits of$500,000 per accident. 4. Environmental Impairment/Pollution Liability:$1,000,000 combined single limit per occurrence for bodily injury,property damage and remediation costs. C. Deductibles and Self-Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the Village. At the option of the Village, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as it respects the Village,its officials, agents,employees and volunteers;or the Contractor shall procure a bond guaranteeing payment of losses and related investigation, claim administration and defense expenses. D.Other Insurance Provisions The policies are to contain,or be endorsed to contain,the following provisions: 1. General Liability and Automobile Liability Coverages: The Village,its officials,agents,employees and volunteers are to be covered as insureds as respects:liability arising out of activities performed by or on behalf of the Contractor;products and completed operations of the Contractor;premises owned,leased or used by the Contractor; or automobiles owned,leased,hired or borrowed by the Contractor.The coverage shall contain no special limitations on the scope of protection afforded to the Village,its officials,agents, employees and volunteers. 2. The Contractor's insurance coverage shall be primary as respects the Village,its officials,agents, employees and volunteers.Any insurance or self-insurance maintained by the Village,its officials, agents,employees and volunteers shall be excess of Contractor's insurance and shall not contribute with it. 3. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Village,its officials,agents,employees and volunteers. 4. The Contractor's insurance shall contain a Severability of Interests/Cross Liability clause or language stating that Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought,except with respect to the limits of the insurer's liability. 35 5. If any commercial general liability insurance is being provided under an excess or umbrella liability policy that does not"follow form,"then the Contractor shall be required to name the Village,its officials,employees,agents and volunteers as additional insureds. 6. All general liability coverages shall be provided on an occurrence policy form.Claims-made general liability policies will not be accepted. 7. The contractor and all subcontractors hereby agree to waive any limitation as to the amount of contribution recoverable against them by the Village. This specifically includes any limitation imposed by any state statute,regulation,or case law including any Workers'Compensation Act provision that applies a limitation to the amount recoverable in contribution such as Kotecki v. Cyclops Weldins. ARTICLE X-INDEMNITY A. To the fullest extent permitted by law, the Contractor hereby agrees to defend, indemnify and hold harmless the Village, its officials, agents and employees against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities,judgments, cost and expenses, which may in anywise accrue against the Village, its officials, agents and employees arising in whole or in part or in consequence of the performance of this work by the Contractor, its employees, or subcontractors, or which may in anywise result therefore, except that arising out of the sole legal cause of the Village, its agents or employees, the Contractor shall, at its own expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections therewith, and, if any judgment shall be rendered against the Village, its officials, agents and employees in any such action,the Contractor shall,at its own expense,satisfy and discharge the same. Contractor expressly understands and agrees that any performance bond or insurance policies required by this contract, or otherwise provided by the Contractor,shall in no way limit the responsibility to indemnify,keep and save harmless and defend the Village,its officials,agents and employees as herein provided. B. Kotecki Waiver.In addition to the requirements set forth above,the Contractor(and any subcontractor into whose subcontract this clause is incorporated)agrees to assume the entire liability for all personal injury claims suffered by its own employees and waives any limitation of liability defense based upon the Worker's Compensation Act and cases decided there under.Contractor agrees to indemnify and defend the Village from and against all such loss,expense,damage or injury,including reasonable attorneys'fees,which the Village may sustain as a result of personal injury claims by Contractor's employees,except to the extent those claims arise as a result of the Village's own negligence. 36 ARTICLE XI—MISCELLANEOUS PROVISIONS A. Contractor shall comply with all applicable laws, regulations and rules promulgated by any federal, state,local,or other governmental authority or regulatory body pertaining to all aspects of the Work,now in effect, or which may become in effect during the performance of the Work. The scope of the laws,regulations,and rules referred to in this paragraph includes,but is in no way limited to,the Illinois Human Rights Act, Illinois Equal Pay Act of 2003,Occupational Safety&Health Act along with the standards and regulations promulgated pursuant thereto (including but not limited to those safety requirements involving work on elevated platforms),all forms of traffic regulations,public utility, Interstate and Intrastate Commerce Commission regulations,Workers'Compensation Laws,Public Construction Bond Act,Prevailing Wage Laws, Public Works Preference Act, Employment of Illinois Workers on Public Works Act, USA Security Act,federal Social Security Act(and any of its titles),and any other law, rule or regulation of the Illinois Department of Labor, Department of Transportation,Illinois Environmental Protection Act,Illinois Department of Natural Resources, Illinois Department of Human Rights, Human Rights Commission, EEOC,and the Village of Buffalo Grove. B. Contractor shall comply with the provisions of the Illinois Public Works Employment Discrimination Act and the Illinois Human Rights Act/Equal Opportunity Clause which,pursuant to Illinois law,are deemed to be part of this Contract. The relevant provisions will be fully incorporated into the Contract by reference and set forth in fu II. C. Contractor agrees to furnish all documentation related to this Agreement and any documentation related to the Village required under an Illinois Freedom of Information Act(ILCS 140/1 et.seq.) ("FOIA")request within five(5)days after Village issues notice of such request to Contractor. Contractor agrees to defend,indemnify and hold harmless the Village,and agrees to pay all reasonable costs connected therewith (including,but not limited to reasonable attorney's and witness fees,filing fees and any other expenses)for the Village to defend any and all causes,actions,causes of action,disputes,prosecutions,or conflicts arising from Contractor's,actual or alleged violation of the FOIA or Contractor's failure to furnish all documentation related to a request within five(5)days after Village issues notice of a request. Furthermore,should Contractor request that Village utilize a lawful exemption under FOIA in relation to any FOIA request thereby denying that request,Contractor agrees to pay all costs connected therewith(such as reasonable attorneys'and witness fees,filing fees and any other expenses)to defend the denial of the request. The defense shall include,but not be limited to,challenged or appealed denials of FOIA requests to either the Illinois Attorney General or a court of competent jurisdiction.Contractor agrees to defend,indemnify and hold harmless the Village,and agrees to pay all costs connected therewith(such as reasonable attorneys'and witness fees,filing fees and any other expenses)to defend any denial of a FOIA request by Contractor's request to utilize a lawful exemption to the Village. 37 VILLAGE OF BUFFALO GROVE CONTRACT 2013 SIDEWALK PROJECT CONTRACTOR BY TITLE ATTEST: BY TITLE THE VILLAGE OF BUFFALO GROVE VILLAGE MANAGER 38 APPENDIX A. MISCELLANEOUS CONCRETE REPAIR LIST APPROXIMATE SUMMARY OF QUANTITIES ............................................... µµµ u Sidewalk Removal Driveway Apron_ Curb&GutteruW W8 ... "u&10"µPavement &Replacement Removal& Removal& Removal& Location (Sq.Ft.) Replacement Replacement Replacement (Sq.Yd.) (L.F.) (Sq.Yd.) 1. 388 Lauren Ln 0 14.7 0 0 2. 328 Cottonwood Rd 120 0 0 0 3. 674 St M 's P 0 13.4 0 0 4. 684 St Ma 's P 0 11 ....0�����...����...��...mmo���._..._...._.......... .. ..................... _ ................................................... _._. ._................... ................................................. ................................ 5. 51 Rau??..Blvd 50 0 ........... ... ....... L.................................................................. ...................... 6. 661 Raup Blvd 0 38 0 0 7. 916 Saxon Ct 0 8.9 0 0 8. 864 Boxwood Ln 64 19.6 0 0 9. 1203 Se!nynLn 40 0 0 0 10. 1 Weidner Ct N 20 0 0 0 11.Camelot Corner ParkWon...........too m 0 _................... _........0........................ ..__.... ............................................................. Knollwood 12. 1000 Johnson Dr 0 0 25 0 13.400 LaSalle Ln 1.50(new)...................................0.....0 _. 0 0 ....................................................................... ................... ..................................................._.........................................._................_........... 14. 1011 Brentwood 50 0 0 0 15. 1437 Millcreek 120.....�.....���. .._.���._�..._.�_ ...0.............................................. 0 ...._�.......... O __._.�.�.....��..�............. m._._.�......_...................._........................................................._... _ ..................._... ....._ ....._. .._ ....................... 16.390 Estate 100 0 0 0 17. 513Ronnie 125 0 0 0 18. 391 Covington Terr 100 0 0 0 _____________ ..... ----------------- ______.......�..._______.._... 9-4 i.8 Buffalo Grove Rd 0 0 40 38 w ________ ________� _____... _..__....______.. ____ _-_..------------ 20 100 Half Day Rd 100 0 0 185 21.455 Rau Blvd 0 30.0 0 0 22.910 Saxon Pl 0 5.4 0 0 . .... ........................... ........................................................... 23.45 DowningRd 100 0 0 0 24. 56 Dundee Rd 60 0 0 0 25. 1 StoneatemCt 0 0 1 25 0 26. 901 Dunham Ln. 0 0 10 0 . ........................._.................................................................... ._........ ... _...... _.. ..... ....._....�... 27. 825 Commerce.Ct _. 150 0 0 0 TOTAL ..........................-1449 .... .... ...............................__..__... ....... 1......._................................... ._100..............._................ _. . ...................... ...._ _... 39 SIDEWALK IMPROVEMENTS APPROXIMATE SUMMARY OF QUANTITIES ..... ................. ................................................. --------------------- 1( Tree Root Removal& Sidewalk Area Detectable Warnings(S.F.) Sidewalk Base Location Preparation(Each) 1. Springside Lane 420 0 1 .. .. ............ ... 2.Checker Drive 1800 16 3 .... ... ......................... .......................... 3.Fartin on Drive 300 0 ..............................................0................. oodhollow Lane 380 0 1 5.Wyngate Lane 250 V 0 ....................................................................6. Shady Gr ve Lane 960 8 2 7. Silver Rock Lane ......................E66........................................... ....1,6............. 5 .. ............................................................ 8.Arbor 4 G ate Lane 400 0 1 ,'"Ember...... L a Lane-,..... .............................1-0 8 1- --------- ----------------------------- ...Burnt..........................i.0.Castlewood Lane 440 0 1 ----------------- .................................... 11.Knight Hill Court 100 0 ------------ --------- 0 12.Twisted Oak Lane 1300 8 6 . ...... ............... ......ww 13.Ho!bT!one Lge... 840 8 3 14.Westboume Lane 800 0 3 15.Domeliffe Lane 860 8 2 16.EssiV2n Lane... 410 0 2 17.Indian.§p Lane ��6 § 1, 4 18.Ridgefield Lane 450 8 "-y..................................................... ................................................................................. 19.Dunham Lane 300 0 1 ............................................................. 20.Belmar Lane 550 8 3 .................................-................................ 21.Alden Lane -.--600 ..............................-0 ............ 3 22.Parker Lane 4T6 0 --.....................-...................................................... ................... ..................................... ............... TOTAL 15,300 96 45 .......................... 40 _ ....... ................._................. ........ --- ..... ......... ..... ...... ....--- —..............._ N rnKYM�tl CfiLmd utl7 .�' ...... � a. Iq ^' •r'n4 ,„ mµ.:.��Y A ✓�"^ '. �A'� fr..a���' � 1, :�P 4 �Y.�a'p" i.. �,m. N° w... f�N ��qqII ,a ;I l ......... '41 g A SITE S XNt'N Am"' `»... ��I : Y� A f `- .�, l �� w.- �"a+«a:m....t .:,•a r a4�._�_2's, �y �., vY � � 'a�.. �� � "1 � '- ��� �. i �� ,, I :.. •, }� 1 h �Y4 9 4� 4 .. .,.......w , rr� r� If p Y�CV Nr�w"' —r ppp ��✓d ".R lNr' 1�� � CRATI e ' f --- a... 2 ... . 21 §rr w SD rl 9 s 4 l A7 � 4 k ry y P�9 r orout jpn EXHIBIT A 2013 SIDEWALK PROJECT LOCATION MAP�..��. 9l P'� 9 . � SIDEWALK REPAIR AREAS e �w SITE #I 1 l� PAVEMENT PATCHING—FIRE STA 427 x, Scale in Feet Q a u,v m"d q,"..,I,"Yq r_. +n Mfi.:N,irr _a'.:f,r, r r m ip NO_QVIRYw.1...11 Appendix B. 11i Affidavit of Availability of ran For the Letting of Bureau of Construction 2300 South Dirksen Parkway/Room 322 Springfield,Illinois 62764 instructions: Complete this form by either typing or using black ink. "Authorization to Bid"will not be issued unless both sides of this form are completed in detail. Use additional forms as needed to list all work. Part I.Work Under Contract List below all work you have under contract as either a prime contractor or a subcontractor. It is required to include all pending low bids not yet awarded or rejected. In a joint venture,list only that portion of the work which is the responsibility of your company. The uncompleted dollar value is to be based upon the most recent engineer's or owners estimate,and must include work subcontracted to others. If no work is contracted,show NONE. 1 2 3 4 Awards Pending Contract Number Contract With ®� J $ Estimated Completion Date Total Contract Price Accumulated , Y49 01/0 Totals Uncompleted Dollar Value if Firm is the Prime Contractor ` ®�Cd 000 7 0 o Uncompleted Dollar Value if Finn is the Subcontractor Total Value of All Work Part II.Awards Pending and Uncompleted Work to be done with your own forces. List below the uncompleted dollar value of work for each contract and awards pending to be completed with your own forces. All work Accumulated subcontracted to others will be listed on the reverse of this form. In a joint venture,list only that portion of the work to be done by your Totals company. If no work is contracted,show NONE. Earthwork Portland Cement Concrete Paving HMA Plant Mix HMA Paving Clean&Seal Cracks/Joints Aggregate Bases&Surfaces Highway, R.R.and Waterway Structures Drainage Electrical Cover and Seal Coats Concrete Construction Landscaping Fencing Guardrail Painting Signing Cold Milling,Planning&Rotomilling Demolition Pavement Markings(Paint) Other Construction(List) $ 0.00 Totals Disclosure of this information is REQUIRED to accomplish the statutory purpose as outlined in the"Illinois Procurement Code." Failure to comply will result in non-issuance of an"Authorization To Bid." This form has been approved by the State Forms Management Center. Printed 2/14/2013 Page 1 of 2 BC 57(Rev.08/17/10) 42 Part III.Work Subcontracted to Others. For each contract described in Part I,list all the work you have subcontracted to others. 1 2 3 4 Awards Pending Subcontractor Type of Work Subcontract Price Amount Uncompleted Subcontractor Type of Work Subcontract Price Amount Uncompleted Subcontractor Type of Work Subcontract Price Amount Uncompleted Subcontractor Type of Work Subcontract Price Amount Uncompleted Subcontractor Type of Work Subcontract Price Amount Uncompleted Total Uncompleted I, being duly sworn, do hereby declare that this affidavit is a true and correct statement relating to ALL uncompleted contracts of the undersigned for Federal, State, County, City and private work, including ALL subcontract work, ALL pending low bids not yet awarded or rejected and ALL estimated completion dates. Subscribed and sworn to before me ) , this NO day of O/ Type or Print Nam ,—" C)Itl Ir , w .. actor Title w, of a Signed blic 7 My commission e bi s ) L SEALG Company WOTARYf"I 11 t! I T D ILLINOIS N HI MY Comm4` ,�IC96� r ,. 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Q y m m o m m mn u. `*�of I y V s N ro r 11 91 y a ad 3 j -6 � CO) r o m m u— � b - C a cCM 0 W f Q M4 3 ' I 4 qYi C} m rr Y V .. r i G} O u a n O v y 5 5 f � wnti .fit �) (1)' :' _ I 3 i� Ck I r 4� Kl n ✓ rth an ww nRn ..w n ✓ o .. 21 � � w w " r tl!n cz x a.5 r nz ar 61� nuli LY Ez ry C05 T",. 2.1 0 o C Cl) cn b o c Rum z C)z T I " dy. 4 �7� W m r- rrr lrh�„ y III III V 6 3-`c- 'OO O� O r Z m11T o. 11 3 s ww (D0 c- SS a YK-. 0 m oN ... ......_ 0 e, 'n j G es ¢� N• N G O W�m d Rt ti n F 6OK::Fw Z G T O T � o yro w,ocae'ra a rn ®_tW< Co.) IFPcCM nm± µ Y!b 4 Yb THE AMERICAN INSTITUTE OF ARCHITECTS AIA Document A310 Bid Bond KNOW ALL MEN BY THESE PRESENTS, THAT WE Suburban Concrete Inc. 21227 W. Commercial Drive Mundelein IL 60060 as Principal, hereinafter called the Principal, and North American Specialty Insurance Company 650 Elm Street Manchester NH 03101 a corporation duly organized under the laws of the State of NH as Surety, hereinafter called the Surety, are held and firmly bound unto Village of Buffalo Grove 50 Raup2 Blvd. Buffalo Grove IL 60089 as Obligee, hereinafter called the Obligee, in the sum of Ten Percent of Amount Bid Dollars ($ 10% , for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns,jointly and severally,firmly by these presents. WHEREAS,the Principal has submitted a bid for 2013 Concrete Sidewalk Program NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with the Obligee in accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding or Contract Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and materials furnished in the prosecution thereof, or in the event of the failure of the Principal to enter such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith contract with another party to perform the Work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. Signed and sealed this 9th day of April , 2013 Suburban Concrete, Inc. ones) nr� � (T1t�e) MS North American Seeciailty Insurance Com an (Surety) (Seel) Lisa Ca n (Witness) � J Esther C Jimenez ( ' AIA DOCUMENT A310•BID BOND•AIA 0 FEBRUARY 1970 ED.•THE AMERICAN INSTITUTE OF ARCHITECTS,1735 N.Y.AVE.,N.W.,WASHINGTON,D.C.20006 G-;3208-B ss. STATE OF Illinois COUNTY OF Will I, Kimberly R. Holmes Notary Public of Will County, in the State of Illinois , do hereby certify that Esther C. Jimenez Attomey-in-Fact, of the North American Specialty Insurance Company who is personally known to me to be the same person whose name is subscribed to the foregoing instrument, appeared before me this day in person, and acknowledged that he signed, sealed and delivered said instrument, for and on behalf of the North American Specialty Insurance Company for the uses and purposes therein set forth. Given under my hand and notarial seal at my office in the City of Lisle in said County,this 9th day of Aril A.D., 2013 n Notary Pubic Kimberly R " 1 1r s My Commission expires; February 11, 2014 sooFr i C, I t SEAT - iIWi `iA rn1ME 5 I Om PI s� aTL ()FF MY COMM �i.tld Cl' 0 NAS SURETY GROUP NORTH AMERICAN SPECIALTY INSURANCE COMPANY WASHINGTON INTERNATIONAL INSURANCE COMPANY GENERAL POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS,THAT North American Specialty Insurance Company,a corporation duly organized and existing under laws of the State of New Hampshire,,and having its principal office in the City of Manchester,New Hampshire,and Washington International Insurance Company,a corporation organized and existing under the laws of the State of New Hampshire and having its principal office in the City ofSchaumrmburg, Illinois each does hereby snake,constitute and appoint: Esther C,,lirnenes Its true and lawful Attorney-in-Fact,to make,execute,seal and deliver,for and on its behalf and as its act and deed,the following surety bond: Principal: Suburban Concrete,Inc. Bond Number: Bid Bond Obligee: Village of Buffalo Grove Bond Amount: See Bond Form Bond Description: 2013 Concrete Sidewalk Program Provided that no bond or undertaking or contract of suretyship executed under this authority shall exceed the amount of: FIFTY MILLION($50,000,000)DOLLARS This Power of Attorney is granted and is signed by facsimile under and by the authority of the following Resolutions adopted by the Boards of Directors of both North American Specialty Insurance Company and Washington International Insurance Company at meetings duly called and held on the 9`h of May,2012: "RESOLVED,that any two of the Presidents,any Managing Director,any Senior Vice President,any Vice President,any Assistant Vice President, the Secretary or any Assistant Secretary be,and each or any of them hereby is authorized to execute a Power of Attorney qualifying the attorney named in the given Power of Attorney to execute on behalf of the Company bonds,undertakings and all contracts of surety,and that each or any of them hereby is authorized to attest to the execution of any such Power of Attorney and to attach therein the seal of the Company; and it is FURTHER RESOLVED,that the signature of such officers and the seal of the Company may be affixed to any such Power of Attorney or to any certificate relating thereto by facsimile,and any such Power of Attorney or certificate bearing such facsimile signatures or facsimile seal shall be binding upon the Company when so affixed and in the future with regard to any bond,undertaking or contract of surety to which it is attached." ,�� aBlrm"jF lir✓r By �y�°CVe�drq,� cs5a C r RI STaI'., Slas+rn P',Arw9etaon,Senior V3on f+ncsr4erroi or Washington trrtenamunnr+l Bnauraarce Company SEAL Senior Vivo President of NOA American Specialty lnsuaance C*rnpany rr, $l:Al ' 'jj nn t^ t sz z 1973 t;Y i By &rVicePre dent of NorthAmercanS Layman,Vice President o ipclak Inington surance Comernational pany Company `�Y!llflplNlNBinitt�� i� y Pa Y IN WITNESS WHEREOF,North American Specialty Insurance Company and Washington International Insurance Company have caused their official seals to be hereunto affixed,and these presents to be signed by their authorized officers this 25th day of May 20 12. North American Specialty Insurance Company Washington International Insurance Company State of Illinois County of Cook SS: On dais 25th day of May 2,0 L2 ,before me,a Notary Public personally appeared alcygn P.Anderson Senior Vice President of Washington International Insurance Company and Senior Vice President of North American Specialty Insurance Company and. David M.L n� , Vice President of Washington International Insurance Company and Vice President of North American Specialty Insurance Company, personally known to me,who being by me duly sworn,acknowledged that they signed the above Power of Attorney as officers of and acknowledged said instrument to be the voluntary act and deed of their respective comnanies. E IAL SEAL*D,SKLENS ublic,State of Illinois Donna D.Sklens,Notary Public mission Expires 10/06/2015 I, Jeffrey Goldberg_, the duly elected Assistant Secretary of North American Specialty Insurance Company and Washington International Insurance Company,do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney given by said North American Specialty Insurance Company and Washington International Insurance Company,which is still in full force and effect. IN WITNESS WHEREOF,I have set my hand and affixed the seals of the Companies this 9th day of April ,2013 Jeffrey Goldberg,Vice President&Assistant Secretary of Washington International Insurance Company& Assistant Secretary of North American Specialty Insurance Company VILLAGE OF BUFFALO GROVE PUBLIC CONTRACT STATEMENTS The Village of Buffalo Grove is required to obtain certain information in the administration and awarding of public contracts. The following Public Contract Statements shall be executed and notarized. PUBLIC CONTRACT STATEMENTS CERTIFICATION OF CONTRACTOR/BIDDER In order to comply with 720 Illinois Compiled Statutes 5/33 E-1 et seq.,the Village of Buffalo Grove requires the following certification be acknowledged: The below-signed bidder/contractor hereby certifies that it is not barred from bidding or supplying any goods,services or construction let by the Village of Buffalo Grove with or without bid,due to any violation of either Section 5/33 E-3 or 5/33 E- 4 of Article 33E,Public Contracts,of the Chapter 720 of the Illinois Compiled Statutes,as amended. This act relates to interference with public contracting,bid rigging and rotating,kickbacks,and bidding. CERTIFICATION RELATIVE TO 65 ILCS 5/11-42.1.1 In order to comply with 65 Illinois Complied Statutes 5/11-42.1.1,the Village of Buffalo Grove requires the following certification: The undersigned does hereby swear and affirm thatit is not delinquent in the payment of any tax administered by the Illinois Department of Revenue unless it is contesting,in accordance with the procedures established by the appropriate revenue Act,its liability for the tax or the amount of the tax. The undersigned further understands that making a false statement herein:(1)is a Class A Misdemeanor,and(2)voids the contract and allows the Village to recover all amounts paid to it under the contract. CONFLICT OF INTEREST The Village of Buffalo Grove Municipal Code requires the following verification relative to conflict of interest and compliance with general ethics requirements of the Village: The undersigned supplier hereby represents and warrants to the Village of Buffalo Grove as a term and condition of acceptance of this(bid or purchase order)that none of the following Village Officials is either an officer or director of supplier or owns five percent(5%)or more of the Supplier: the Village President,the members of the Village Board of Trustees,the Village Clerk,the Village Treasurer,the members of the Zoning Board of Appeals and the Plan Commission, the Village Manager and his Assistant or Assistants,or the heads of the various departments within the Village. If the foregoing representation and warranty is inaccurate,state the name of the Village official who either is an officer or director of your business entity or owns five percent(5%)or more thereof: (Official) AfonP, Schroeder Asphalt Services, Inc . Pr' of Contr /Bid er upplier /Brent Schroeder Signature Vice President Title Subscribed and Sworn to efore me this 10 th day of April 2013. 7Vo$pry as i Not ry E pica rn 7 SCHEDULE OF PRICES TO: THE VILLAGE OF BUFFALO GROVE, ILLINOIS FULL NAME OF BIDDER: Schroeder Asphalt Services, Inc. MAIN BUSINESS ADDRESS: P.O. Box 831 Huntley, IL 60142 PLACE OF BUSINESS: 11022 S. Grant Hwy. , Marengo, IL 60152 The undersigned, declares that it has carefully examined the location of the proposed work, the Contract Documents,and all other documents referred to or mentioned in the Contract Documents and it proposes and agrees, if this Bid is accepted, that it will contract with the Village, in the form of the Contract attached, to complete the Work titled "BIKE PATH AND PARKING LOT IMPROVEMENTS 2013", and that it will take in full payment therefore the sums set forth in the following Schedule of Prices. If this bid is accepted, and the undersigned fails to contract as aforesaid and to give the Bond for Faithful Performance required by the Special Conditions of the Contract and by law, and to provide all insurance as required by the Contract Documents within fifteen (15) days after the date of the award of the Contract,the Village, at its option, may determine that the bidder has abandoned this Bid, and thereupon this Bid and the acceptance thereof shall be null and void, and such security accompanying this Bid shall be forfeited and shall be the property of the Village of Buffalo Grove not as penalty, but as liquidated damages. If awarded a contract under this Bid, the undersigned proposes to commence work at the site within fifteen (15) calendar days after the effective date of the award of the Contract. The undersigned further agrees to fully complete all work covered by this Bid to the point of final acceptance by the Village within thirty(30)working days from the start-up date. SECURITY Accompanying this Bid is a Bid Bond in the amount of 5% of Total Base Bid Dollars ($ 5° ), Note: (a) Insert the words"Bank Draft","Cashier's Check","Certified Check"or"Bid Bond",as the case may be. (b) Amount must be equal to at least five percent(5%)of the Total Base Bid. 8 SCHEDULE OF PRICES Item Estimated Quantities No. Item Description Unit Price Extended Price 1, Hot-Mix Asphalt Surface Removal—2 805 SQ YD $ 00 $ inch 2• Class D Patches,Type IV—4 inch 1,933 SQ YD $.22 V $ k5- 3. Class D Patches,Type IV—6 inch 265 SQ YD $ . 0O $ /0,070.OJ ........... 4. Hot-Mix Asphalt Surface Course, Mix „ „ 95 Ton $//f, 00 $�QJ �S G2 C , N50 5. Drainage and Utility Structures to be 3 Each $ l .aK(JU Adjusted 6 Hot Applied Rubberized Crack Sealant 2,530 L.F. $ 7° Two Coat Coal Tar Emulsion Sealcoat 134,700 SQ FT 0 $ 10 ,-7 6.00 8' 4"White/Yellow Painted Stall Lines 6,150 L.F.. $ .30 $ 'V5/ree7 .... 9. Tree Root Removal& Bike Path Base 5 Each $Alpo. 00 $ � , ao" -PC Preparation $� 10. Topsoil and Seed with Erosion Control 246 SQ YD $ 10 .30 $,33 se Blanket ......... ......... (05 $q o ,gip,. TOTAL CONTRACT PRICE 9 SUBCONTRACTOR LISTING Bidder,to employ the following listed subcontractors for the following enumerated classes of work and is not to alter or add to such list without the written consent of the Village. SUBCONTRACTOR CLASS OF WORK 1. � ,' 2. 3. 4. 4/10/13 Date Schroeder Asphalt Services, Inca Legal Entity (Sign here) By. (Print Name) Brent Schroeder Phone 815/923-4380 E-mail brent@schroederasphalt .com 10 Illinois Department Affidavit of Availability of Transportation For the Letting of 3/25/2013 (Letting date) Bureau of Construction 2300 South Dirksen Parkway/Room 322 Instructions: Complete this form by either typing or using black ink. Springfield, I Ilinois 62764 "Authorization to Bid"will not be issued unless both sides of this form are completed in detail. Use additional forms as needed to list all work. Part I. Work Under Contract List below all work you have under contract as either a prime contractor or a subcontractor. It is required to include all pending low bids not yet awarded or rejected. In a joint venture,list only that portion of the work which is the responsibility of your company. The uncompleted dollar value is to be based upon the most recent engineer's or owners estimate,and must include work subcontracted to others. If no work is contracted,show NONE. 1 2 3 Pending Pending Contract Number Contract With Vernon Hills wood Dale Villa Park Estimated Completion Date 06/30/13 09/14113 06/26/13 Accumulated Total Contract Price 48,604.00 1,842,000.16 501,160.63'' Totals Uncompleted Dollar Value if Firm is the Prime Contractor 48,604.00 1,842,000.16 501,160.63 2,391,764.79 Uncompleted Dollar Value if Firm is the Subcontractor 0.00 Total Value of All Work 2,391,764.79 Part II. Awards Pending and Uncompleted Work to be done with your own forces. List below the uncompleted dollar value of work for each contract and awards pending to be completed with your own forces. All work Accumulated subcontracted to others will be listed on the reverse of this form. In a joint venture,list only that portion of the work to be done by your company. If no work is contracted,show NONE. Totals Earthwork 297,692.25 55,229.98 352,922.23'. Portland Cement Concrete Paving 0.00 HMA Plant Mix 0.00 HMA Paving 37,160.00 323,237.02 250,750.75 611,147.77 Clean&Seal Cracks/Joints 0.00 Aggregate Bases&Surfaces 91,957.00 11,216.26 103,173.25 Highway,R.R.and Waterway Structures 0.00 Drainage 0.00 Electrical 0.00 Cover and Seal Coats 0.00 Concrete Construction 0.00 Landscaping 0.00 Fencing 0.00 Guardrail 0.00 Painting 0.00 Signing 0.00 Cold Milling,Planning&Rotomilling 11,444.00 74,353.80 40,572.55 126,370.35 Demolition 48,898.00 48,898.00 Pavement Markings(Paint) 0.00 Other Construction(List) 50,000.00 50,000.00 Traffic Control 4,850.00 4,850.00 0.00 Totals 48,604.00 0.00 0.00 886,138.07 362,619.53 1,297,361.60 Disclosure of this information is REQUIRED to accomplish the statutory purpose as outlined in the"Illinois Procurement Code". Failure to comply will result in non-issuance of an"Authorization To Bid." This form has been approved by the State Forms Management Center. Printed 4/3/2013 Page 1 of 2 BC 57(Rev.08/17/10 Part III. Work Subcontracted to Others For each contract described in Part I,list all the work you have subcontracted to others„ 1 2 3 Pending Pending Subcontractor Mauro Sewer DiNatale Type of Work Sewer Concrete Subcontract Price 760,613.00 117,095.10 Amount Uncompleted 760,613.00 117,095.10 Subcontractor Class 1 Landscape Kramer Tree Type of Work Landscaping Tree Removal Subcontract Price 86,113.49 1,776.00 Amount Uncompleted 86,113.4911,776.00 Subcontractor Hawk Electric Norridge Sewer Type of Work Electric Sewer Subcontract Price 2,100.00 19,670.00 Amount Uncompleted 2,100.00 19,670.00 Subcontractor D'Land Concrete Type of Work Concrete Subcontract Price 101,260.60 Amount Uncompleted 101,250.60 Subcontractor Family Tree Type of Work Tree Removal Subcontract Price 1,235.00 Amount Uncompleted 1,235.00 Subcontractor Work Zone Safety Type of Work Traffic Control Subcontract Price 4,550.00 Amount Uncompleted 4,550.00 Subcontractor Type of Work Subcontract Price Amount Uncompleted Total Uncompleted 0.00 0.00 0.00 955,862.09 138,541.10 I,being duly sworn,do hereby declare this affidavit is a true and correct statement relating to ALL uncompleted contracts of the undersigned for Federal,State,County,City and private work,including ALL subcontract work,ALL pending low bids not yet awarded or rejected and ALL estimated completion dates Subscribed and sworn to before me this 9 day ofAftr-L- 20 Type or Print Name Micah Higgins Sea to Offfr or Biret, r Tittle Nat Public Signed y commission expires Company Schroeder Asphalt Services, Inc. 91ary,Seal) Address P.O. Box 831 w Huntley, IL 60142 Y r 7f4 tl Printed 4/3/2013 Page 2 of 2 BC 57(Rev.08/17/10 DATE ACC)R" CERTIFICATE OF LIABILITY INSURANCE (MM/DDIYYYY) 3/1/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements . PRODUCER.. CONTACT NAME:F Heber Assurance Agency, Ltd.One Century Centre �nle1750 E. Golf Roadg INSURER(S)AFFORDING COVERAGE NAIC# c aum ur 7 -INSURED �. .F2(,g. ..L).• tll:ll .t� Schroeder Asphalt Services, Inc. INSURER C: ab.Q.Daj j� _Insurance of Har .._•_..........,._...._.,ITIT...... P.O. Box 831 _W Huntley, IL60142 INSURER D; INsuRER E INSURER F s COVERAGES CERTIFICATE NUMBER:331110528 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.. _...w_..._.. ......... INSR ............. �.E, POLICY EFF POLICY EXP LIMITS LTR TYPE OF INSURANCE POLICY NUMBER MWDD/YYYY MMIDD/YYYY. B GENERAL LIABILITY C5082781391 /1/2013 /1/2014 EACH OCCURRENCE $2,000,000 X COMMERCIAL GENERAL LIABILITY PREMISI Fa ccurr P $100,000 CLAIMS-MADE �� OCCUR MED EXP(Any one person) $5 000 � . PERSONAL&ADV INJURY $2,000,000 GENERAL AGGREGATE $2,000,000 GEN-L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $2,000,000 POLICY X PRO-, LOC $ C AUTOMOBILE LIABILITY C5082781410 /1/2013 /1/2014 Eaac�d_nt $1„000000 ._... X ANY AUTO BODILY INJURY(Per person) $ .............................. .......................... ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS _. NON-OWNED PRrJPERTY LkAMAd,E X HIRED AUTOS X AUTOS P °d0 ...... $ A X UMBRELLA LIAB X OCCUR C5082781438 /1/2013 /1/2014 EACH OCCURRENCE $5,000.000 �EXCESS LIAB CLAIMS-MADE AGGREGATE $5,000,000 DED X RETENTION$10,000 $ B WORKERS COMPENSATION WC582781407 /1/2013 /1/2014 X WC STATU- OTH- AND EMPLOYERS'LIABILITY ER •.u'°"' ' ANY PROPRIETOR/PARTNER/EXECUTIVE� N/A E L.EACH ACCIDENT $1 000.000 OFFICER/MEMBER EXCLUDED? '•• mmmmmmmmmmmmmmmmmmmITIT (Mandatory in NH) E•L,DISEASE-EA EMPLOYEE $1 000,000.................. If yes,describe under DESCRIPTION OF OPERATIONS below E L DISEASE-POLICY LIMIT $1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space is required) "PROOF OF INSURANCE ' CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN SAMPLE ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD SNIC-4 dawAw-tev-1-m-�ft. erowv'M.A' ummomp'd�m'iM' 1xa wiwwWWl ASPHALT SERVICES, INC. PO.BOX 831 PHONE! (815)923-4380 HUNTLEY.IL 60142 FAX, (815)923-4389 Schroeder Asphalt Services, Inc. Phone: 815/923-43 80 Fax: 815/923-4389 Mailing & Legal Address: P.O. Box 831 Huntley, IL 60142-0831 Office Location: 11022 S. Grant Hwy. Marengo, IL 60152-9405 Corporation - Incorporated in the state of Illinois on 5/18/1997 In business for 16 years. Document A310 TM - 2010 Conforms with The American Institute of Architects AIA Document 310 Bid Bond CONTRACTOR: SURETY: ( iiine,legal slalrrs and addix v) ('Mane,legal stahrs and principal phrce of hrceinvxti) The Guarantee Company of North America USA Schroeder Asphalt Services, Inc. One Towne Square, Suite 1470 ThisP.O. Box 831 Southfield, MI 48076 legal document has important legal consequences.Consultation Huntley, IL 60142 Mailing Address for Notices with an attorney is encouraged with respect to Its completion or OWNER: modification. (Xaiue,legal slaters and address) Any singular reference to Village of Buffalo Grove Contractor,Surety,Owner or 50 RaU Boulevard other party shall be considered pp plural where applicable. Buffalo Grove, IL 60089 BOND AMOUNT: $ 5% Five Percent of Amount Bid PROJECT: (.'Fame,location or address and!'rgjeclnumber,ifagi) 2013 Bike Path and Parking Lot Improvements The Contractor and Surety arc bound to the Owner in the amount set forth above,for the payment of which the Contractor and Surety bind themselves,their heirs,executors,administrators,successors and assigns,jointly and sovemlly,as provided herein.The conditions of this Bond are such that if the Owner accepts the bid of the Contractor within the tine specified in the bid documents,or within such time period as may be agreed to by the Owner and Contractor,and the Contractor either(1)enters into a contract with the Owner in accordance with the terms of such bid,and gives such bond or bonds as may be specified in the bidding or Contract Documents,with a surety admitted in the jurisdiction of the 1'roiect and otherwise acceptable to the Owwnter,for the faithful perfornialice of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof,or(2)pays to the Owner the difference,not to exceed the amount of this Bond,between the amount specified in said bid and such larger amount for which the Owner may in good faith contract with another party it)perlimn(he work covered by said bid,then this obligation shall be null and void,otherwise to remain in lidl brae and ell'eet.The Surely hereby waives any notice ol'an agreement between the Owner and Contractor to extend the time in which the Owner may accept the bid.Waiver ofnotice by the Surety shall not apply to any extension exceeding sixty(60)days in the aggregate beyond the time lbr acceptance ol'bids specified in the bid documents,and the Owner and Contractor shall obtain the Surety's consent liir an extension beyond sixty(60)days. If this Bond is issued in connection with a subcontractor's bid to a Contractor,the tern Contractor in this Bond shall be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor. When(his Bond has been lumished to comply with a statutory or other legal requirement in the location ol'lhe Project;any provision in this Bond conllicling with said statutory or legal requirement shall be deemed deleted herelrom and provisions conliorming to such statutory or other legal requirement shall be deemed incorporated herein.When so furnished,the intent is that(his Bond shall be construed as a statutory bond and not as a common law bond. Signed and scaled this 10th day of April, 2013 1 Schroeder Asphalt Servt� r7 """'Pao (seal) (Witness) B Wra Wrap The Guarantee Company of North America USA "V .m 4vlavq)) (Seal) +� (1F'ihressy ep Halleran "" " �e By. _ odrarrak (Tille)william Re i i r Att y-i en Fact S•0054/AS 8/10 THE GUARANTEE COMPANY OF NORTH AMERICA USA Southfield,Michigan POWER OF ATTORNEY Bond No. Bid Bond Principal: Schroeder Asphalt Services, Inc. Obligee: Village of Buffalo Grove KNOW ALL BY THESE PRESENTS:That THE GUARANTEE COMPANY OF NORTH AMERICA USA,a corporation organized and existing under the laws of the State of Michigan,having its principal office in Southfield,Michigan,does hereby constitute and appoint Attorney-in-Fact: William Reidinger Agency: Assurance Agency, Ltd. its true and lawful attorney(s)-in-fact to execute, seal and deliver for and on its behalf as surety, any and all bonds and undertakings, contracts of indemnity and other writings obligatory in the nature thereof,which are or may be allowed,required or permitted by law,statute,rule,regulation,contract or otherwise. The execution of such instrument(s)in pursuance of these presents, shall be as binding upon THE GUARANTEE COMPANY OF NORTH AMERICA USA as fully and amply,to all intents and purposes, as if the same had been duly executed and acknowledged by its regularly elected officers at the principal office. The Power of Attorney is executed and may be certified so,and may be revoked,pursuant to and by authority of Article IX,Section 9.03 of the By-Laws adopted by the Board of Directors of THE GUARANTEE COMPANY OF NORTH AMERICA USA at a meeting held on the 31"'day of December,2003. The President,or any Vice President,acting with any Secretary or Assistant Secretary,shall have power and authority: 1. To appoint Attomey(s)-in-fact,and to authorize them to execute on behalf of the Company,and attach the Seal of the Company thereto,bonds and undertakings,contracts of indemnity and other writings obligatory in the nature thereof;and 2. To revoke,at any time,any such Attorney-in-fact and revoke the authority given,except as provided below 3. In connection with obligations in favor of the Florida Department of Transportation only,it is agreed that the power and authority hereby given to the Attorney-in-Fact includes any and all consents for the release of retained percentages and/or final estimates on engineering and construction contracts required by the State of Florida Department of Transportation. It is fully understood that consenting to the State of Florida Department of Transportation making payment of the final estimate to the Contractor and/or its assignee, shall not relieve this surety company of any of its obligations under its bond. 4. In connection with obligations in favor of the Kentucky Department of Highways only, it is agreed that the power and authority hereby given to the Attorney-in-Fact cannot be modified or revoked unless prior written personal notice of such intent has been given to the Commissioner— Department of Highways of the Commonwealth of Kentucky at least thirty(30)days prior to the modification or revocation. Further,this Power of Attorney is signed and sealed by facsimile pursuant to resolution of the Board of Directors of the Company adopted at a meeting duly called and held on the 6th day of December 2011.of which the following is a true excerpt: RESOLVED that the signature of any authorized officer and the seal of the Company may be affixed by facsimile to any Power of Attorney or certification thereof authorizing the execution and delivery of any bond, undertaking, contracts of indemnity and other writings obligatory in the nature thereof, and such signature and seal when so used shall have the same force and effect as though manually affixed. ar IN WITNESS WHEREOF, THE GUARANTEE COMPANY OF NORTH AMERICA USA has caused this Instrument to be signed and its corporate seal to be affixed by its authorized officer,this 23rd day of February,2012. THE GUARANTEE COMPANY OF NORTH AMERICA USA STATE OF MICHIGAN Stephen C.Ruschak,Vice President Randall Musselman,Secretary County of Oakland On this 23rd day of February,2012 before me came the individuals who executed the preceding instrument,to me personally known,and being by me duly sworn,said that each is the herein described and authorized officer of The Guarantee Company of North America USA;that the seal affixed to said instrument is the Corporate Seal of said Company;that the Corporate Seal and each signature were duly affixed by order of the Board of Directors of Cynthia A. Takai IN WITNESS WHEREOF,I have hereunto set my hand at The Guarantee r;1 Notary Public, State of Michigan Company of North America USA offices the day and year above written. County of Oakland ." My Commission Expires February 27,2018 Q, -7 •T Acting in Oakland County I,Randall Musselman,Secretary of THE GUARANTEE COMPANY OF NORTH AMERICA USA,do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney executed by THE GUARANTEE COMPANY OF NORTH AMERICA USA,which is still in full force and effect. tee IN WITNESS WHEREOF,I have thereunto set my hand and attached the seal of said Company this10th day fApril, 2013 41NA Randall Musselman,Secretary