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2013-12-16 - Village Board Regular Meeting - Agenda Packet VILLAGE OF VILLAGE OF BUFFALO GROVE 13uffalo Grout Fifty Raupp Blvd. Buffalo Grove,IL 60089-2100 Phone 847-459-2500 Fax 847-459-0332 Janet M.Sirabian Village Clerk STATE OF ILLINOIS ) ss. COUNTY OF COOK ) CERTIFICATE I, Janet M. Sirabian, certify that I am the duly elected and acting Village Clerk of the Village of Buffalo Grove, Cook and Lake Counties, Illinois. I further certify that the attached meeting notice and agenda were posted on the inside of the front door of the Buffalo Grove Village Hall, 50 Raupp Boulevard, Buffalo Grove, Illinois at 11:00, A.M. on Friday, December 13, 2013 and thereafter were continuously viewable from the outside until said meeting and further were posted on the Village of Buffalo Grove's website for the purpose of compliance with the Open Meetings Act. Dated at Buffalo Grove, Illinois, this 13th day of December, 2013. Vill ge Clerk (IV-A-Lk By ''I'"G F OF MeetingVillage ofGrove of the Buffalo Fifty Raupp Blvd `�offal° Buffalo Grove,IL 60089-2100 �; Board of Trustees Phone:847-459-2500 Regular Meeting December 16, 2013 at 7:30 PM 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Minutes A. Minutes of the December 2, 2013 Village Board Meeting 5. Approval of Warrant A. Presentation and Reading of Warrant#1222 6. Village President's Report A. Appointment of Julie Kamka to Deputy Village Clerk (Clerk Sirabian) 7. Village Manager's Report A. Presentation of the Village's Website Redesign (Trustee Terson) B. Update on Weiland Road Project (Trustee Stein) C. Monthly Management Report - Oct/Nov Activities D. Pay for Performance Program (Trustee Sussman) 8. Special Business A. Public Hearing: Consideration of a draft annexation agreement concerning the Kedroski property, 23031 N. Prairie Road (Trustee Terson) 9. Reports from the Trustees 10. Consent Agenda All items listed on the Consent Agenda,which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. (Attached). Consent Agenda: Ordinances and Resolutions A. Resolution No. 2013-39: Resolution Authorizing the Release of Certain Closed, Executive Session Minutes (Clerk Sirabian) SUMMARY: The Village Board has determined that the need to maintain confidentiality of certain closed, executive session minutes is no longer warranted and approves the release of certain minutes. Consent Agenda: Unfinished Business None. Village Board of Trustees-Agenda Page 1 Consent Agenda: New Business B. Proclamation: Retirement of Joe Schwister (Trustee Ottenheimer) SUMMARY: Proclamation recognizing the service Joe Schwister has given to the community. C.Authorization to Request Qualifications for Third Party Fire Sprinkler Plan Reviews (Trustee Trilling) SUMMARY: Staff requests authorization to request third party fire sprinkler plan review services. D.Award of Contract: to MGP Inc. for GIS services for fiscal year 2014 (Trustee Terson) SUMMARY: Staff recommends approval of the service provider agreement with MGP Inc. for GIS services for the Village of Buffalo Grove for fiscal year 2014. 11. Ordinances and Resolutions A. Ordinance No. 2013-79: An Ordinance Abating Taxes Levied for the Village of Buffalo Grove, Cook and Lake Counties, Illinois (Trustee Berman) 12. Unfinished Business 13. New Business A. Proclamation: Deputy Building Commissioner Carol Berman Retirement (Trustee Trilling) B. Proclamation: Deputy Village Clerk Carol Lieber Retirement (Trustee Berman) C. Proclamation: Deputy Public Works Director Rick Kuhl Retirement (Trustee Stein) 14. Questions from the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 15. Executive Session A. Personnel: Section 2(c)(1) of the Illinois Open Meetings Act 16. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Village Board of Trustees-Agenda Page 2 Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons. Village Board of Trustees-Agenda Page 3 Meeting of the Village of Buffalo Grove Fifty Raupp Blvd Buffalo Grove, I L 60089-2100 Board of Trustees Phone:847-459-2500 Regular Meeting December 16, 2013 at 7:30 PM 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Minutes A. Minutes of the December 2, 2013 Village Board Meeting [GO TO] 5. Approval of Warrant A. Presentation and Reading of Warrant#1222 [GO TO] 6. Village President's Report A. Appointment of Julie Kamka to Deputy Village Clerk (Clerk Sirabian) [GO TO] 7. Village Manager's Report A. Presentation of the Village's Website Redesign (Trustee Terson) [GO TO] B. Update on Weiland Road Project (Trustee Stein) [GO TO] C. Monthly Management Report-Oct/Nov Activities [GO TO] D. Pay for Performance Program (Trustee Sussman) [GO TO] 8. Special Business A. Public Hearing: Consideration of a draft annexation agreement concerning the Kedroski property, 23031 N. Prairie Road (Trustee Terson) [GO TO] 9. Reports from the Trustees 10. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. Consent Agenda: Ordinances and Resolutions A. Resolution No. 2013-39: Resolution Authorizing the Release of Certain Closed, Executive Session Minutes (Clerk Sirabian) SUMMARY: The Village Board has determined that the need to maintain confidentiality of certain closed, executive session minutes is no longer warranted and approves the release of certain minutes. [GO TO] Consent Agenda: Unfinished Business Consent Agenda: New Business B. Proclamation: Retirement of Joe Schwister (Trustee Ottenheimer) SUMMARY: Proclamation recognizing the service Joe Schwister has given to the community. [GO TO] C. Authorization to Request Qualifications for Third Party Fire Sprinkler Plan Reviews (Trustee Trilling) SUMMARY: Staff requests authorization to request third party fire sprinkler plan review services. [GO TO] D. Award of Contract: to MGP Inc. for GIS services for fiscal year 2014 (Trustee Terson) SUMMARY: Staff recommends approval of the service provider agreement with MGP Inc. for GIS services for the Village of Buffalo Grove for fiscal year 2014. [GO TO] 11. Ordinances and Resolutions A. Ordinance No. 2013-79: An Ordinance Abating Taxes Levied for the Village of Buffalo Grove, Cook and Lake Counties, Illinois (Trustee Berman) [GO TO] 12. Unfinished Business 13. New Business A. Proclamation: Deputy Building Commissioner Carol Berman Retirement (Trustee Trilling) [GO TO] B. Proclamation: Deputy Village Clerk Carol Lieber Retirement (Trustee Berman) [GO TO] C. Proclamation: Deputy Public Works Director Rick Kuhl Retirement (Trustee Stein) [GO TO] 14. Questions from the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 15. Executive Session A. Personnel: Section 2(c)(1)of the Illinois Open Meetings Act 16. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove,in compliance with the Americans with Disabilities Act,requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons. Minutes of the December 2, 2013 Village Board Meeting 4-A .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview Staff recommends approval. Attachments M120213.pdf Trustee Liaison Staff Contact Clerk Sirabian Carol A Lieber, M.on.daY>............December ...1..6......2.0.1..3..............................................................................................Approval of...Minutes ..._...Ite.m.......4._A........................................................................................................... 12804 12/02/2013 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,DECEMBER 2,2013 CALL TO ORDER President Braiman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,Terson, Stein and Ottenheimer. Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jeff Stein,Assistant Village Attorney; Jennifer Maltas,Deputy Village Manager;Lauren Stott,Management Analyst; Robert Giddens,MIS Director; Scott Anderson,Director of Finance; Art Malinowski,Director of Human Resources; Brett Robinson, Purchasing Manager; Mike Reynolds,Director of Public Works; Mike Skibbe,Civil Engineer;Robert Pfeil,Village Planner;Brian Sheehan,Deputy Building Commissioner-Operation;Fire Chef Vavra;Police Chief Casstevens. APPROVAL OF MINUTES Moved by Terson,seconded by Stein,to approve the minutes of the November 18,2013 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. WARRANT#1221 Mr.Anderson read Warrant#1221. Moved by Ottenheimer,seconded by Trilling,to approve Warrant#1221 in the amount of$2,710,711.64,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. VILLAGE PRESIDENT'S REPORT President Braiman appointed Bruce Kahn to serve on the Police&Fire Commission. Moved by Trilling,seconded by Berman,to concur with President Braiman's appointment. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. President Braiman read a Proclamation declaring December 2013 and National Drunk&Drugged Driving(31)) Prevention Month in the Village of Buffalo Grove,and urged everyone to promote awareness of the impaired driving problem and to promote safer and healthier behaviors regarding the use of alcohol and other drugs,not only during the holiday season,but throughout the year. VILLAGE MANAGER'S REPORT President Braiman administered the oath of office to our new Deputy Fire Chief Mike Baker. Deputy Chief Baker was congratulated and welcomed to Buffalo Grove by all in attendance. 12805 12/02/2013 Fire Chief Terry Vavra provided an update on the Village's assistance with disaster relief efforts. The Buffalo Grove Police and Fire Departments collected items for communities struck by tornadoes on November 17,2013. Items valued at over$8,500 were delivered to the affected communities during the week of November 25,2013. Fire Chief Vavra reviewed the accomplishments of Fire&Police Commissioner Dr.Jerod Loeb and his countless contributions to the Village of Buffalo Grove. Following his death,donations were made to the Village in Dr. Loeb's name. These donations,in addition to a donation from the Joint Commission,provided funds used to purchase ruggedized tablets for emergency responders to provide patient-centered treatment with increased efficiency on ambulance calls. Dr.Loeb's wife, Sherri,thanked everyone for their support during his illness,and noted how much his service to the community,particularly serving on the Fire&Police Commission,meant to him and how happy it made him for the 24 years that they lived in Buffalo Grove. TRUSTEE REPORTS Trustee Terson urged residents to participate in the Blood Drive scheduled for December 7,2013 at the Alcott Center. CONSENT AGENDA President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Ordinance#2013-76—Liquor Controls Motion to pass Ordinance#2013-76 amending Chapter 5.20 Liquor Controls. Resolution#2013-35—Cook Countv Loss in Collection Motion to pass Resolution#2013-35 requesting the County of Cook not to collect the loss in collection on taxable property in the Village of Buffalo Grove. Resolution#2013-36—Lake Countv Loss in Collection Motion to pass Resolution#2013-36 requesting the County of Lake not to collect the loss in collection on taxable property in the Village of Buffalo Grove. Resolution#2013-37—Corporate Personal Propertv Replacement Tax Motion to pass Resolution#2013-37 regarding Corporate Personal Property Replacement Tax Distribution. Communications Policv Motion to approve Village of Buffalo Grove Communications Policy. Mobile Video Recordins Svstem Motion to authorize replacement of Mobile Video Recording System. Liquid Calcium Chloride Motion to authorize purchase of Liquid Calcium Chloride for snow and ice removal. It was requested that Item 10.A.be removed from the Consent Agenda. 12806 12/02/2013 Moved by Trilling,seconded by Terson,to approve the Consent Agenda,minus Item 10.A.,Ordinance 42013-76, Liquor Controls. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. ORDINANCE#2013-77—LEVY AND COLLECTION OF TAXES Moved by Berman,seconded by Stein,to pass Ordinance 42013-77 for the levy and collection of taxes for the fiscal year commencing on the 1st day of January 2014 and ending on the 31"day of December 2014,in accordance with materials contained in Board packets and the draft ordinance contained therein. Mr.Anderson reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item that he prepared,as well as his letter to Mr.Bragg of November 25,2013. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. RESOLUTION#2013-38—FISCAL 2014 BUDGET Moved by Berman,seconded by Trilling to pass Resolution 42013-38 adopting the Fiscal 2014(January 1- December 31,2014)Budget for the Village of Buffalo Grove,in accordance with the proposed resolution contained in Board packets and the materials which the Board has received in the past and discussed at previous meetings. Trustee Berman reiterated what was said at the last meeting in that Mr.Anderson and Mr.Bragg and the entire staff have done yeoman's work this year in bringing forth a balanced budget in a difficult situation under less than ideal circumstances. Both the property tax levy and the budget more than met Board expectations. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Berman,Trilling,Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. ORDINANCE#2013-78—COLLECTIVE BARGAINING Moved by Trilling,seconded by Berman,to pass Ordinance 42013-78,authorizing the Village Manager to enter into a Collective Bargaining Agreement with the Metropolitan Alliance of Police,Police Patrol Officer Chapter 4672. Mr.Bragg reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Malinowski. Trustee Berman expressed gratitude to both staff and the negotiating team, as well as the negotiating team from the Police Department for bringing forward a fair and reasonable agreement. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. 12807 12/02/2013 BUFFALO GROVE DAYS SERVICES Moved by Sussman,seconded by Ottenheimer,to reject proposals for Buffalo Grove Days items:Portable Power Rental and Setup,Amusement Rides and Activities, Sound and Lighting Services,and Mobile Stage Services,and continue to seek new sources for these services in an effort to achieve competitive pricing and comparison costs. Mr.Bragg reviewed the proposal,details of which may be found in the Village Board Meeting Agenda Item Overview prepared by Mr.Robinson. Mr.Robinson then answered questions from the Board. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. PORTABLE RESTROOM RENTAL Moved by Sussman, seconded Terson, to reject proposals for Buffalo Grove Days Portable Restroom Rental and Service and grant authorization to seek proposals a second time. Mr. Bragg reviewed the proposal, details of which may be found in the Village Board Meeting Agenda Item Overview prepared by Mr.Robinson. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. TENT RENTAL AND EQUIPMENT Moved by Sussman,seconded by Berman,to award the contract for tent and equipment rental services to Indestructo Rental Company,Inc. Mr. Bragg reviewed the proposal, details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Robinson. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. 2014 PRINTING SERVICES Moved by Berman,seconded by Trilling,to approve award of bid for 2014 printing services to Presstech,Inc.,in accordance with materials contained in Board packets. Mr. Bragg reviewed the proposal, details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Robinson. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. 12808 12/02/2013 2014 CUSTODIAL SERVICES Moved by Stein, seconded by Terson, to award the contract for 2014 custodial services to Citywide Building Maintenance in an amount not to exceed$72,410.00,in accordance with information contained in Board packets. Mr. Bragg reviewed the proposal, details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Robinson. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. PUMP HOUSE IMPROVEMENTS Moved by Stein, seconded by Berman, to reject bids and authorize re-bidding pump house improvements in accordance with information contained in Board packets. Mr. Bragg reviewed the proposal, details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Reynolds. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. ORDINANCE#2013-76—LIQUOR CONTROLS Trustee Trilling stated that he asked that this item be removed from the Consent Agenda because he believes it deserves discussion by the Village Board,since it relates to the ability for filling stations to be able to sell wine and beer from their locations. Board discussion ensued with regard to the pros and cons of alcohol sales being allowed at filling stations. Mr.Raysa reviewed the recommended actions for the Village Board in the proposed ordinance,details of which may be found in the Village Board Meeting Agenda Item Overview prepared by Mr.Bragg. Gayle Wojciechowski,Director of Operations for Bucky's stores in Chicago,and Carlos Corniff,Territory Manager for Buchanan Energy reviewed the anticipated staffing for Bucky's. Moved by Trilling,seconded by Ottenheimer,to pass Ordinance#2013-76 amending Chapter 5.20 Liquor Controls. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. QUESTIONS FROM THE AUDIENCE President Braiman reviewed the parameters to be followed by speakers,and asked if there were any questions from the audience on items not on tonight's agenda. There were no such questions. 12809 12/02/2013 ADJOURNMENT Moved by Sussman,seconded by Stein,to adjourn the meeting. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. The meeting was adjourned at 8:35 P.M. Janet M. Sirabian,Village Clerk APPROVED BY ME THIS 16th DAY OF December ,2013 Village President Presentation and Reading of Warrant#1222 5-A .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview Approval is Recommended. Attachments Trustee Liaison Staff Contact Scott D Anderson,Finance&GS M.o�n.d�aY>............December ...1..6......2.0.1..3..............................................................................................A.............pprova.l of Wa�rra�nt... Ite.m....�...5._A........................................................................................................... VILLAGE OF BUFFALO GROVE WARRANT #1222 16-Dec-13 General Fund: 217,854.69 Illinois Municipal Retirement Fund: 0.00 Parking Lot Fund: 32,313.00 Motor Fuel Tax Fund: 104,182.51 School & Park Donations 0.00 Capital Projects-Facilities: 129,372.90 Capital Projects-Streets: 0.00 Health Insurance Fund: 0.00 Facilities Development Debt Service Fund: 0.00 Retiree Health Savings (RHS): 0.00 Water Fund: 22,062.32 Buffalo Grove Golf Fund: 11,731.65 Arboretum Golf Fund: 3,610.99 Refuse Service Fund: 138,108.27 659,236.33 PAYROLL PERIOD ENDING 12/01/2013 857,181.60 857,181.60 TOTAL WARRANT #1222 1,516,417.93 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President See appendix: Appendix001 - W#1222.pdf Appointment of Julie Kamka to Deputy Village Clerk 6-A Overview Julie Kamka will replace Carol Lieber as Deputy Village Clerk, effective December 23, 2013. Attachments Trustee Liaison Staff Contact Clerk Sirabian Scott D Anderson, Monday, December 16, 2013 Village Presidents Report-Item : 6-A Presentation of the Village's Website Redesign 7-A Overview The Village recently completed a redesign of its website through municipal website developer CivicPlus. The site's appearance was modernized and portals were added to the home page to allow citizens to quickly and easily pay bills,report issues and sign up for services. The site makes it easy for visitors to gather information they need without having to call or visit Village Hall.The site's navigation was updated to display high traffic features, such as the Village calendar and the search bar,in prominent places on the home page. The site also links to other units of government that serve Buffalo Grove residents, such as the Buffalo Grove Park District,area school districts,townships and libraries. The new site features a transparency portal that provides current and historical public records for viewing. The public Geographic Information System(GIS)portal is also now available for residents to easily search for property, utility and zoning information. The E-services portal is currently under development and will be expanded to include new payment and transaction options for residents as services are launched,in addition to the utility billing service now available. In the coming months, staff will work to expand the presence of online forms and background information on the individual web pages. Staff believes the new web site design provides a much cleaner and more intuitive interface for residents and businesses to quickly find the information they seek. Attachments Trustee Liaison Staff Contact Trustee Terson Lauren Stott, Monday, December 16, 2013 Village Managers Report -Item : 7-A Update on Weiland Road Project 7-B Overview The Weiland Road and Lake Cook Road Improvement Project is currently nearing the end of the Phase I Study. Village Engineer Darren Monico will provide an update on the status of the Phase I environmental as well as next steps to complete the Phase I. Staff does not recommend conducting additional public hearings on the project related to the Phase I study, as outlined in the attached memorandum. Staff seeks further input from the Village Board. Attachments Weiland Road update memo 12-10-13.pdf Trustee Liaison Staff Contact Trustee Stein Darren Monico, Monday, December 16, 2013 Village Managers Report -Item : 7-13 OF TO: DANE C. BRAGG, VILLAGE MANAGER FROM: DARREN MONICO, VILLAGE ENGINEER SUBJECT: WEILAND ROAD UPDATE MEMO DATE: 12/11/2013 CC: MIKE REYNOLDS, DIRECTOR OF PUBLIC WORKS ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ The Weiland Road and Lake Cook Road Improvement Project is currently nearing the end of the Phase I Study. The Environmental Assessment of the preferred alternative was presented as a public hearing on October 2' , 2013. The preferred alternative, known as P2, includes the Prairie Road realignment, also known as the Prairie Road connector, and is in agreement with the Village's long range plan dating back to the 1990's. The original 30 day public comment period was extended to 6 weeks after the public hearing which allowed residents and the public the opportunity to submit comments on the project. A copy of the comments received during the comment period was forwarded to the Village Board in November. The Phase I Study has followed the procedures as outlined by the Federal Highway Authority (FHWA) and as administered by the Illinois Department of Transportation (IDOT). In addition to the public hearing, two public meetings were held in 2009 and 2010 with the Prairie Road realignment included in the presentation. At the 2010 public meeting, a group of residents did not agree with the Prairie Road realignment and the Village had several neighborhood meetings showing the alternatives for this portion of the project. The alternatives that were studied and reviewed were P1, the six lane widening of Aptakisic Road, P2, the Prairie Road realignment, and the option of no improvement. At the second neighborhood meeting on June 9 ', 2011, the project team presented P2 as the preferred alternative for the Phase I Study to these residents and the majority of the Village Board. It should be noted that the Village has met, conferred and redesigned several portions of the project to accommodate resident input, including the reduction of lanes north of Aptakisic Road, realignment of the curve south of the Mirielle Subdivision, the addition of pedestrian beacon equipment along the corridor, reconfiguring "old" Prairie Road to remain open to Aptakisic Road and lane width modifications for bicyclists. In my professional opinion, the Village has not only met but also exceeded the minimum standards with these meetings and I recommend that no additional public meetings be held for this project. There have been no material changes to the plans that would alter, diminish or amplify the impacts to affected properties, thus additional public hearings would not likely solicit new feedback or project perspectives. However, staff will continue to meet with residents as they request or as needed. The next step is for the Village Board to grant approval for this project by directing the Village Engineer to sign and approve the Phase I Study, expected in January of 2014. Staff will also be presenting a financial impact analysis of the various reconstruction scenarios to the Board in January. The entire project with the public comments will then be sent to IDOT and to the FHWA for their review and concurrence of the preferred alternative. A new agreement will then be negotiated with the Lake County Department of Transportation relating to the Lake County portion of the project and the entire project will then move to the Phase II Engineering Design. Monthly Management Report- Oct/Nov Activities 7-C Attachments Mgt Rep 12-16-2013.pdf(Appendix) Trustee Liaison Staff Contact Village Manager Susan L Levy, Monday, December 16, 2013 Village Managers Report -Item : 7-C See appendix: Appendix002- Mgt Rep 12-16-2013.pdf Pay for Performance Program 7-D Overview Human Resources Director Art Malinowski will make a presentation with updates to the pay for performance program since the Board's last discussion of the matter on September 30. Staff seeks direction for adoption of a pay for performance plan at the January 6 Village Board meeting, to become effective for the 2014 calendar year. Attachments Trustee Liaison Staff Contact Trustee Sussman Arthur Malinowski, Monday, December 16, 2013 Village Managers Report -Item : 7-D Public Hearing: Consideration of a draft annexation agreement concerning the Kedroski property, 23031 N. 8-A Prairie Road .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends continuation of public hearing. Overview Staff recommends continuation of the public hearing to January 6, 2014. Next Steps Completion of public hearing concerning annexation agreement. Prior Actions Review of petition for annexation. Anticipated Future Board Actions Consideration of ordinances to approve annexation agreement and zoning. Attachments Notice of Hearing_Kedroski-Prairie Rd annex agrmt.pdf Location Map,23031 N Prairie Rd.pdf Trustee Liaison Staff Contact Trustee Terson Robert E Pfeil,Planning M.on.daY>............December ...1..6......2.0.1..3..............................................................................................Special ...Business ..._...Item ........8._A......................................................................................................................... To be published Kedroski property,23031 N Prairie Road November 30,2013 VILLAGE OF BUFFALO GROVE Fifty Raupp Blvd Buffalo Grove,IL 60089-2100 Phone 847-459-2525 NOTICE OF PUBLIC HEARING PUBLIC NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the Village President and Trustees of the Village of Buffalo Grove on Monday, December 16, 2013 at 7:30 P.M. in the Council Chambers, Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, IL concerning the following matter: SUBJECT: Petition to the Village of Buffalo Grove for consideration on an annexation agreement and annexation with zoning in the R-2 One-family Dwelling District pursuant to the terms and conditions of the annexation agreement. PETITIONER: James & Linda Kedroski 2467 Madiera Lane Buffalo Grove, IL 60089 SUBJECT PROPERTY DESCRIPTION: Lot 3 in Knedler's Subdivision, being a subdivision of part of Lot 34 of School Trustees' Subdivision of Section 16, Township 43 North, Range 11 East of the Third Principal Meridian according to the plat thereof recorded December 12, 1956 as Document 933874 in Book 1506 of Records, Page 1, in Lake County, Illinois. PIN: 15-16-405-012 SUBJECT PROPERTY COMMON DESCRIPTION: 23031 N. Prairie Road, Prairie View, IL Documents submitted for the hearing are on file at the office of the Village Clerk, 50 Raupp Boulevard, Buffalo Grove, IL and may be examined by interested persons. Anyone with questions concerning the hearing may contact Robert Pfeil, Village Planner, 847-459-2525. All persons present at the hearing will have an opportunity to be heard. Dated this 26th day November, 2013. Janet M. Sirabian, Village Clerk Village of Buffalo Grove, IL NOTICE OF PUBLIC HEARING P�IJRE IVCN t 10S CERTIFICATE OF PUBLICATION HEREBY ttvf4 rh<fr It,uad'sdtc fie" wwlVd be held tgy the Vdlda e Presddent cdna froislees e the 01foge of Paddock Publications, Inc. 8ofdodo trove our Monda��a, tfe<:ornber 16 2013 M 7t�d P.M In ldfilf foPl ROUPa- Herald d�rers�,Buffalo 0."wr^ove muundci• nral k�raddaiut �aeudap t�on+teuard daffado Grove„ IIL oanrer•ardadg the lvlo rirda rrdaf ter n. sLdrf„g a f. Petdtdon to The Corporation organized and existing under and by virtue of the laws of Vdiloge of Buatfolo Grove Par Igo"n gr ey,�;ent a„d o^�cxo. the State of Illinois, DOES HEREBY CERTIFY that it is the publisher oil wit" ino v,01liroquerP P of the DAILY HERALD. That said DAILY HERALD is a secular drdct ptireaicuniif to,the terms o0 d conadrdans of the annex- newspaper and has been circulated daily in the Village(s)of oa ee iend. rETiiONRJo me n �He ght� Aurora.Barrington Kearaski n on o 24e7 Mcudhero Lane BdJato0rave I 3ngon lhll�l �grka sy81 FO B�d.drtn�ti�lt't,wG��dr�lh�arLi��tffn, 1��tlll arrit��t rig $Ckd FIT ION,I at 3 In dcned- Bartlett Batavia�1uffalo Grove,Burlington, 'atravptclll Hills fer°s Subrddvlsdon, being a � � enondd�rdsdon of Frard of Lol34 Camentersvillt Car Decr ark Des Plaines a �mtln ! l'gfrt Eawt 1)utYclee. of Sadhaad Trustees"Suab¢dIvi. •. . Mann of Settdon td,Tawvnshddt b lbu t� 1'l +its Elk Grove Village,lox Lake Fox River Grove,Geneya 43 Nbrth, Ponae 11 Easf of .x E w .�_ a x the Thlyd PrIncipad I".,terfd• loon according to the plat Gilh�rts Qra wlake Green Oak~ Ournee.� Hainesville. Llano rjre,. fhe+re,of recorded becer4er l2 1966 as acundent 93"74 Hanover wPar llawthorti "o�rcl�,l��llc� an l t�ttew, llrrrrtl�y�.�r�'�erdaes�, n, ffaI 15a4 of ely�llfr, Islandm Lake l ildeer Lake Villa Hake in the llills, Letkem7urLekt, Page b,in t.ak+ ourddy?tllid• nags,f dN,15.•640-012 rle View,nl�odo ft�rr ddeecN�rfar l tbnd "��k^lle,l � ��y1 g,b��DG Gt IICi�IBt �� do ¢ckyc, Mt I1lwt�)e ct SdgUE,CI �'d�r�FaERTY nectl�'t�altttc l►ndemdldtftet, I.c C�uFMFnPha'7N frie.Road, d T'darN. af°h View,It Round Lake Ilea li.Rgtund Lake Heights,Rcru�7tl..Lake park,Sel-lautribur�, v Mundf lern P tl rtinc turn Meadows Round Lake to hear Ina rare an fide ad I,he ro ` eaf flhe Village Clerk,50 Raaapp Boulevard, Buffalo S�eeP olmlat �t._Ch�arles Strt ani w,�o od lower Lakes Vernon 111t1IT1.s�.... Grove, db and In mayrost be ex. � � Du�rdee 1Vi Wis. d by In With dive ner- Volo Wttuconda, WIteell'nc, Wa st ldwood Sugar+ ro we._ Wis.Anyone t�+ith a�eestlons� .�am....�._.__.._ concerning the hearing rruavv North Aurora Contact Robert Pfelll, Vit- �.�__...___.. Zwfe Planner,847 0 2s2S. d persons presena at the hearing will suave an oppor- tunity to be heard. Gaote'l t 6s 2'4th day Novem- .........—.......... ................ .. ........ _. Geer,2Cdd . Janet M. Sirabdan, Village .... Villa Clerk County(ies)of e',rtr vdditvaw ad in atPa :L Her r ie and State of Illinois,Cook, Kane Lake McH m . rlabor°1ed fa,2(4 94431id continuously for more than one year prior to the date of the first publication of the notice hereinafter referred to and is of general circulation throughout said Village(s), County(ies) and State. I further certify that the DAILY HERALD is a newspaper as defined in "an Act to revise the law in relation to notices" as amended in 1992 Illinois Compiled Statutes, Chapter 7150,Act 5,Section 1 and 5.That a notice of which the annexed printed slip is a true copy, was published November 30.2013 �m..._..._.._.. in said DAILY HERALD,. IN WITNESS WHEREOF, the undersigned, the said PADDOCK PUBLICATIONS,Inc., has caused this certificate to be signed by,this authorized agent, at Arlington Heights,Illinois. PADDOCK PUBLICATIONS,INC. DAILY HERALD NEWSPAPERS BY `/ Aga Authorized Agent Control#4359448, LOCATION MAP : 23031 N PRAIRIE RD 'I, ia,��,��>!r� ��ul�� mil'✓� 211,219 41 V V� Iof` 23127 y r- a �sv r d NYII I x I 231 U 1 wmm I�rt..'W�, � ION 1 fl, _.. I 2I I w � G 7G 2 A�rs ✓ p, I., mw� v re v a .,r,.,,� +l 1II ��r-l�s�;JII 9i 1m,yrr/�.qp Pw JII4JIII,DIG•'%ll�I ,,,,....,m� I Al.�!W'!a& a, i i4 Uw W.,.;P I i 1 I I, IIII �tlb hU� r 2303�� 1 N Prairie Rd �;,�mmulwlmuuul�oolr�m>fulmN�mluuuD johoo"pill� P I N110, 516 4 05 012 i,�puouoml000umlmoomm>Io>I!�u�muo IM F r� N ?ulu omlu�ll�irmlo �� .�' �Nola(p �,�ir rr 2 4dJ30 muro �� u121439 �i Or,a �WIil�aolfnRi�'�"li�w alr �a°°�� " wunlom 7 ,�' � f 00 %/6'ONc aPf 6f r'i Ufa fallff, W/AL N e, �110j/ fr'/ff, r:ollr uP✓�..U//F m, Irk IVY', d e,n 1 U R=f J 239 e 1 0 24 M27 'II -�- W ', � V I A «ra I u� 0 a; W c rza III a.11D ryp W,UI U, Itl»:A"Aa W H iu ,m ui n @ IA ll Jr,w w JII fi!IL A aY G ufi f a" «rm wa w owl �� or �Saf � f la^W�nwrG Y I +, Ir�'G r mi Prepared by the Division of Planning Services, 7213120 7 3 Resolution No. 2013-39: Resolution Authorizing the Release 10-A of Certain Closed, Executive Session Minutes .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview Attachments RESOLUTION- 121613.pdf Trustee Liaison Staff Contact Clerk Sirabian Carol A Lieber, .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Monday, December 16, 2013 Consent Agenda: Ordinances and Resolutions - Item : 10-A RESOLUTION No. 2013- Resolution Relating to the Semi-Annual Review of Closed Session Minutes BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, pursuant to Section 2.06 of the Open Meetings Act: SECTION ONE: The Corporate Authorities of the Village determine that the following sets of closed session minutes of the Corporate Authorities no longer require confidential treatment and are available for public inspection: April 15, 2013 April 22, 2013 June 26, 2013 July 15, 2013 July 29, 2013 August 19, 2013 SECTION TWO: The Corporate Authorities of the Village determine that the need for confidentiality still exists as to all closed session minutes not listed in Section One above or previously released, and the same shall not be released for public inspection. SECTION THREE: This Resolution shall be in full force and effect from and after its passage and approval. AYES: NAYS: ABSENT: PASSED AND APPROVED this 16th day of December , 2013. Village President Attest: Village Clerk 1 Proclamation: Retirement of Joe Schwister 10-B Overview The Village thanks Joe Schwister for his 25 years of dedicated service. A copy of the proclamation will be provided at the dais on Monday night. Attachments Schwister Retirement Proclamation.pdf Trustee Liaison Staff Contact Trustee Ottenheimer Geoff Tollefson,Fire M.on.daY>............December ...1..6......2.0.1..3..............................................................................................Consent ..Agenda: .....New ...Business ...._...Item ........1.0.B.......................................... COMMENDING FACILITY COORDINATOR JOE SCHWISTER FOR SERVICE TO THE VILLAGE OF BUFFALO GROVE 1988—2013 WHEREAS,Joseph L. Schwister began his career with the Village of Buffalo Grove on November 10, 1988; and WHEREAS,Joseph L. Schwister was transferred to Golf Shop Manager of the Arboretum Golf Club in 1989, then promoted to Facility Coordinator in 2003; and WHEREAS, during his tenure,Joseph L. Schwister significantly contributed to the growth and development of one of the Village-owned golf courses,the Arboretum Golf Club. WHEREAS,Joseph L. Schwister oversaw the daily operations of the Arboretum and was instrumental in the creation of the new clubhouse and operational practices that allow the Arboretum to be a well- respected public golf operation in Lake County, Illinois; and WHEREAS,Joseph L. Schwister has served the Department, Village, and community with integrity, character, and professionalism for 25 years. NOW THEREFORE, BE IT PROCLAIMED by the President and Board of Trustees of the Village of Buffalo Grove that our best wishes go to Joseph L. Schwister on his retirement,effective October 25,2013. Authorization to Request Qualifications for Third Party 10-C Fire Sprinkler Plan Reviews .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends authorization to request qualifications for third parry fire sprinkler plan review services Overview Staff is requesting authorization to solicit statements of qualifications and performance data from engineering firms in connection with performing third party fire sprinkler plan review services for the Village Building and Zoning Department pursuant to Title 15 of the Buffalo Grove Municipal Code. Staff is seeking to create a formal agreement for fire sprinkler plan review services. These services are currently provided on an as needed basis by a third party and the cost for each review is passed through to those residents or businesses seeking improvements to existing fire sprinkler services, new construction, or changes within a facility that would require a review of the hydrology involved in a fire sprinkler system. By reviewing statements of qualifications and subsequent pricing, staff seeks to provide excellent fire review services at the best cost to residents/businesses within the Village. Next Steps The RFQ will be released pending review by the Village Attorney. Attachments RFQ Sprinkler Plan Review.pdf Trustee Liaison Staff Contact Trustee Trilling Brian P Sheehan, M.on.daY>............December ...1..6......2.0.1..3..............................................................................................Consent ..Agenda: .....New ...Business ..._...Item ........1.0.C.......................................... Village of Bu.ffialo Grove �.� UN W Rcgucst for Qraaffications Pi e paired by Ih Gn ance II'.1epartinent 1r � TABLE �� CONTENTS REQUEST FOR QUALIFICATIONS.............................................................................................................................................. INSTRUCTIONS TO PROPOSERS -----------------------------------------------'4 PU8U[O3MTRA[TS[ATEyWEMTS ----------------------------------------------'5 SCHEDULEOF PRICES...............................................................................................................................................................6 1 REQUEST FOR QUALIFICATIONS Third Party Fire Sprinkler Plan Review Services RECEIPT OF QUALIFICATIONS Statements of Qualifications(SOQ)for Third Party Fire Sprinkler Plan Review Services for the Village of Buffalo Grove are invited and will be received by the Village of Buffalo Grove(hereinafter referred to as The Village)at 50 Raupp Boulevard (Office of the Village Clerk), Buffalo Grove, Illinois 60089 on or before, but not later than 10:00 A.M. Local Time on Wednesday, Vjnujry 2,2014. SOQs will not be publically opened and read aloud. Each Proposer shall be required to submit one original digital copy(PDF Format) and one paper copy of their respective qualifications in a sealed envelope or box. Sealed envelopes or packages containing qualifications shall be marked or endorsed: Proposal for Village of Buffalo Grove, Illinois Statement of Qualifications for Third Party Fire Sprinkler Plan Review Services GENERAL DESCRIPTION OF WORK The Village of Buffalo Grove is soliciting statements of qualifications and performance data from structural engineers in connection with performing third party plan review services for the Village pursuant to Title 15 of the Buffalo Grove Municipal Code. For information on how to receive a copy of the RFQ Package contact the Office of the Village Clerk at: 847-459-2500 2 HOLDING OF QUALIFICATIONS No SOQ shall be withdrawn after Vjnujry 2, 2014 at 10:00 AM without the consent of the Village,for a period of sixty(60)days. QUALIFICATION OF PROPOSERS It is the intention of the Village to award a contract only to the Proposer who furnishes satisfactory evidence that they have the requisite qualifications and ability and that they have sufficient capital and facilities to enable them to complete the work successfully and promptly,and to complete the work within the time named in the Contract Documents. The Village may make such investigations as it deems necessary to determine the qualifications and ability of the Proposers to perform the work,and the Proposers shall furnish to the Village all the information and data for this purpose as the Village may request. The Village reserves the right to reject any and all Proposals if the evidence submitted by,or investigation of such Proposers fails to satisfy the Village that such Proposers is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional Proposals will not be accepted. QUESTIONS All comments or concerns regarding this request for qualifications shall be addressed to the Village of Buffalo Grove Purchasing Manager via email at BGfinance@vbg.org. All such a-mails must contain "Third Party Fire Sprinkler Plan Review Services" in the subject line of the e-mail.This will allow for responses to go to all those seeking to submit SOQs in the event that the question has a pertinent relevance to all those involved. All such questions must be received no later than seven (7)days before the SOQs are due. If the Proposer selects to not submit qualifications on this project after receiving the request for proposal documents the Village requests that the Proposer submit a "No Bid"with a reason for choosing not to submit qualification documents to the Village of Buffalo Grove Purchasing Manager via email at BGfinance@vbg.org AWARD OF CONTRACT The Village reserves the right to award a contract which in its judgment is in the best interest of the Village.The Village reserves the right to select which Items listed in the Schedule of Prices shall be included in the contract, including the right to accept or reject any or all Proposals,or any part thereof;waive any minor defects, irregularities; and to decide not to award any contract. 3 INSTRUCTIONS TO PROPOSERS 1. Public Contract Statements must be signed, notarized and submitted with the Proposal documents. 2. Proposers shall at the time of making its Proposal,and as part of its Proposal,submit a list of all the subcontractors and equipment suppliers with whom it proposes to contract,and the class of work or equipment to be performed or furnished by each. Such list shall not be added to,nor altered,without the written consent of the Village. The Village reserves the right to approve any and all subcontractors and no subcontractor shall be allowed to do work unless they are listed in the Proposers' Proposal,or in a subsequent written statement to the Village. 3. Proposer shall not under any circumstances be relieved of its liabilities and obligations as set forth in the Contract documents. All transactions of the Village shall be with the Proposers. Subcontractors shall be recognized only in such capacity. 4. Proposer is to provide a detail of the Proposers experience in performing Third Party Fire Sprinkler Plan Review Services. 5. Proposer shall provide with the proposal three(3) local Illinois government references 6. Proposer shall submit a description of how they expect to address items listed in the Proposal Specifications. 7. Each Proposer shall submit with its Proposal a statement of the address of it's permanent place of business. 8. Any Proposer may be required by the Village to submit additional data to satisfy the Village that such Proposer is prepared to fulfill the Contract, if it is awarded to them. 9. SOQ's should be prepared simply and economically,providing a straight forward,concise description of provider capabilities to satisfy the requirements of the request. Emphasis should be on completeness and clarity of content. 10. Provide a brief description of the contractor team and its background,size and nature of services. Names of principles and key personnel who will do the plan reviews,and their experience and qualifications. 11. List the availability of personnel who would be dedicated to do the reviews 12. Provide the fees for this service.As set forth on the Schedule of Prices 13. The contract resulting from acceptance of a SOQ by the Village shall be in a form supplied or approved by the Village and shall reflect the specifications in this RFQ.A copy of the contract is available for review.The Village reserves the right to reject any proposed agreement or contract that does not conform to the specifications contained in this RFQ and which is not approved by the Village Attorney. 4 VILLAGE OF BUFFALO GROVE PUBLIC CONTRACT STATEMENTS The Village of Buffalo Grove is required to obtain certain information in the administration and awarding of public contracts. The following Public Contract Statements shall be executed and notarized. PUBLIC CONTRACT STATEMENTS CERTIFICATION OF CONTRACTOR/PROPOSERS In order to comply with 720 Illinois Compiled Statutes 5/33 E-1 et seq.,the Village of Buffalo Grove requires the following certification be acknowledged: The below-signed Proposers/contractor hereby certifies that it is not barred from Bidding or supplying any goods,services or construction let by the Village of Buffalo Grove with or without Bid,due to any violation of either Section 5/33 E-3 or 5/33 E-4 of Article 33E,Public Contracts,of the Chapter 720 of the Illinois Compiled Statutes,as amended. This act relates to interference with public contracting,Bid rigging and rotating,kickbacks,and Biding. CERTIFICATION RELATIVE TO 65 ILCS 5/11-42.1.1 In order to comply with 65 Illinois Complied Statutes 5/11-42.1.1,the Village of Buffalo Grove requires the following certification: The undersigned does hereby swear and affirm that it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue unless it is contesting,in accordance with the procedures established by the appropriate revenue Act,its liability for the tax or the amount of the tax. The undersigned further understands that making a false statement herein:(1)is a Class A Misdemeanor,and(2)voids the contract and allows the Village to recover all amounts paid to it under the contract. CONFLICT OF INTEREST The Village of Buffalo Grove Municipal Code requires the following verification relative to conflict of interest and compliance with general ethics requirements of the Village: The undersigned supplier hereby represents and warrants to the Village of Buffalo Grove as a term and condition of acceptance of this(Proposal or purchase order)that none of the following Village Officials is either an officer or director of supplier or owns five percent(5%)or more of the Supplier: the Village President,the members of the Village Board of Trustees,the Village Clerk,the Village Treasurer,the members of the Zoning Board of Appeals and the Plan Commission, the Village Manager and his Assistant or Assistants,or the heads of the various departments within the Village. If the foregoing representation and warranty is inaccurate,state the name of the Village official who either is an officer or director of your business entity or owns five percent(5%)or more thereof: (Official) Print Name of Contractor/Proposers/Supplier Signature Title Subscribed and Sworn to before me this day of 201. Notary Public Notary Expiration Date �s SCHEDULE OF PRICES TO: THE VILLAGE OF BUFFALO GROVE, ILLINOIS FULL NAME OF PROPOSERS: MAIN BUSINESS ADDRESS: PLACE OF BUSINESS: The undersigned, declares that it has carefully examined the proposed scope of work and all other documents, and agrees, if the proposed is accepted, that it will negotiate a contract with the Village to complete the Work titled "Third Party Fire Sprinkler Plan Review Services", and that it will take in full payment therefore the sums set forth in the following Schedule of Prices. SCHEDULE OF PRICES Item Description Unit Price 1 $ 2 $ 3 $ 4 $ 5 $ 6 $ 7 $ 2nd year contract option -the unit prices above shall be adjusted by _percent 3rd year contract option -the unit prices above shall be adjusted by _percent 4th year contract option -the unit prices above shall be adjusted by _percent 5th year contract option -the unit prices above shall be adjusted by _percent 6 SCHEDULE OF PRICES REFRENCE LISTING Contact Name: Municipality/Business: Dates Employed: to Phone Number or E-mail address: Contact Name: Municipality/Business: Dates Employed: to Phone Number or E-mail address: Contact Name: Municipality/Business: Dates Employed: to Phone Number or E-mail address: Contact Name: Municipality/Business: Dates Employed: to Phone Number or E-mail address: SCHEDULE OF PRICES SUBCONTRACTOR LISTING Bidder,to employ the following listed subcontractors for the following enumerated classes of work and is not to alter or add to such list without the written consent of the Village. SUBCONTRACTOR CLASS OF WORK 1. 2. 3. 4. Acknowledgement of receipt of Addenda(s) Date Legal Entity (Sign here) By (Print Name) Phone E-mail 8 SCOPE OF SERVICES The Third Party Fire Sprinkler Plan Review Agency shall examine and review fire sprinkler plans, calculations and specifications for compliance with the building codes and the associated referenced standards adopted by the Village of Buffalo Grove.The review is not a peer review.The work will be on an as needed basis and will be subject to an irregular schedule.The scope of work will be limited to the instructions provided by the lilt 11 II for each project.The agency will submit to the lilt 11 II ,for approval,an estimate of the hours the review will take, prior to the work being commenced.The Third Party Fire Sprinkler Plan Review Agency will submit the findings of the plan review directly to the lilt lill..lf . Direct contact with the applicant or the designer will not be permitted. Firms performing private design work that may be submitted for permit application and review in Village of Buffalo Grove would create a conflict of interest under the scope of this RFQ. COMPENSATION Upon selection of the most qualified firm, on the basis of demonstrated competence and qualifications for the type of professional services required,the Village will negotiate a price which it determines is fair and reasonable. If the Village is unable to negotiate a satisfactory contract with the firm selected, negotiations with that firm will terminate and the Village may select another firm. Payment by the Village for the services will only be made after the services have been performed,an itemized billing statement is submitted in the form specified by the Village and approved by the appropriate Village representative,which shall specifically set forth the services performed,the name of the person performing such services,and the hourly labor charge rate for such person. Payment shall be made per the Illinois Local Governemt Prompt Payment Act(ILCS. 9 Award of Contract: to MGP Inc. for GIS services for fiscal 10-D year 2014 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Budget Impact Fund/Account Budget Notes $132,874 150.75.560.50 Budgeted as part of the 2014 CIP Overview The Village of Buffalo Grove has been a member of the the GIS Consortium for one year. The GIS Consortium has selected MGP Inc, as the GIS Service provider for member communities. The attached service provider agreement specifies Buffalo Grove as a 70% community, this translates to a MGP Staff member being on site at our facilities 7 out of 10 work days. Additionally the Village Can expect another 518 hours of GIS Database/Technical Specialist time annually. GIS services are considered to be professional services and will be purchased in accordance with 2.08.040 section I. of the Buffalo Grove municipal code. The attached five year project plan roadmaps what deliverables the Village can expect and a general time line as to when those projects will be completed. Next Steps The contract documents will be executed pending final review by the Village Attorney Attachments MGPServiceProviderAgreement_VB G_2014.pdf 20130628_VBG_Simple Five Year Project Plan.pdf(Appendix) Trustee Liaison Staff Contact Trustee Terson Brett Robinson, M.on.daY>............December ...1..6......2.0.1..3..............................................................................................Consent ..Agenda: .....New ...Business ..._...Item ........1.0.D.......................................... GIS Consortium Service Provider Contract This CONTRACT made and entered into this 1st day of January, 2014, by and between the Village of Buffalo Grove, an Illinois municipal corporation (hereinafter referred to as "Village"), and Municipal GIS Partners, Inc. (MGP), 701 Lee Street, Suite 1020, Des Plaines, Illinois 60016 (hereinafter referred to as "Consultant"); and WHEREAS, the Village desires to engage the Consultant to provide support services in connection with the Village's geographical information system ("GIS"); and WHEREAS, the Consultant represents to be in compliance with Illinois Statutes relating to professional registration of individuals and has the necessary expertise and experience to furnish such services upon the terms and conditions set forth herein below; NOW, THEREFORE, it is hereby agreed by and between the Village and the Consultant that: I. SCOPE OF SERVICES The Scope of Services shall be as set forth in the "Proposal for Geographic Information System Services" (Attachment 1). Should there be a conflict in terms between this Contract and the Proposal, this Contract shall control. II. PERFORMANCE OF WORK All work hereunder shall be performed under the direction of the Village Manager of the Village or his designee (hereinafter referred to as the "Village Manager"). III. INDEPENDENT CONTRACTOR The Consultant shall at all times be deemed to be an independent contractor, engaged by the Village to perform the services set forth in Attachment 1. Neither the Consultant nor any of its employees shall be considered to be employees of the Village for any reason, including but not limited to for purposes of workmen's compensation law, Social Security, or any other applicable statute or regulation. IV. PAYMENT TO THE CONSULTANT For work associated with the project, the Consultant shall be reimbursed in an amount NOT TO EXCEED $132,874. A. The Consultant shall submit invoices in a format approved by the Village. B. The Consultant shall maintain records showing actual time devoted and cost incurred. The Consultant shall permit the authorized representative of the Village to inspect and audit all data and records of the Consultant for work done under this Contract. The Consultant shall make these records available at reasonable times during the Contract period, and for a year after termination of this Contract. C. The Village shall make monthly payments to the Consultant based upon actual progress. Payment will be made in accordance with the Illinois Prompt Payment Act. https://ingpinc.sharepoint.com/Owner/Legal/Contracts/Buffalo Grove,IL/2014 January/MGPServiceProviderAgreement_VBG_2014.docx V. TERMINATION OF AGREEMENT Notwithstanding any other provision hereof, the Village may terminate this Contract at any time upon fifteen (15) days prior written notice to the Consultant. In the event that this Contract is so terminated, the Consultant shall be paid for services actually performed and reimbursable expenses actually incurred, if any, prior to termination, not exceeding the value of work completed determined on the basis of the percentage completed as agreed upon between the Village and the Consultant. VI. TERM This Contract shall become effective as of the date the Consultant is given a written Notice to Proceed and, unless terminated for cause or pursuant to Article V foregoing, shall expire on December 31, 2014, or on the date the Village Manager determines that all of the Consultant's work under this Contract is completed. A determination of completion shall not constitute a waiver of any rights or claims which the Village may have or thereafter acquire with respect to any breach hereof by the Consultant. VII. RENEWAL OF CONTRACT The Village shall decide at least sixty (60) days before the end of the Term, as defined in Article VI of this Contract, whether the Village desires to engage the Consultant in another Contract to provide support services in connection with the Village's geographical information system. The Village shall provide the Consultant written notice within thirty (30) days of said decision. VIII. NOTICE OF CLAIM If the Consultant wishes to make a claim for additional compensation as a result of action taken by the Village, the Consultant shall give written notice of his claim within fifteen (15) days after occurrence of such action. No claim for additional compensation shall be valid unless so made. Any changes in the Consultant's fee shall be valid only to the extent that such changes are included in writing signed by the Village and the Consultant. Regardless of the decision of the Village Manager relative to a claim submitted by the Consultant, all work required under this Contract as determined by the Village Manager shall proceed without interruption. IX. BREACH OF CONTRACT If any party violates or breaches any term of this Contract, such violation or breach shall be deemed to constitute a default, and the other party has the right to seek such administrative, contractual or legal remedies as may be suitable to the violation or breach; and, in addition, if any party, by reason of any default, fails within thirty (30) days after notice thereof by the other party to comply with the conditions of the Contract, the other party may terminate this Contract. X. INDEMNIFICATION The Consultant shall indemnify and save harmless the Village and its officers and employees from and against any and all loss, liability and damages of whatever nature, including Workmen's Compensation claims by Consultant's employees, in any way resulting from or arising out of negligent actions or omissions of the Consultant in connection herewith, including negligent actions or omissions of 2 employees or agents of the Consultant arising out of the performance of this Contract. XI. NO PERSONAL LIABILITY No official, director, officer, agent, or employee of any party shall be charged personally or held contractually liable by or to the other party under any term or provision of this Contract or because of its or their execution, approval, or attempted execution of this Contract. XII. NON-DISCRIMINATION In all hiring or employment made possible or resulting from this Contract, there shall be no discrimination against any employee or applicant for employment because of sex, age, race, color, creed, national origin, sexual orientation, marital status, of the presence of any sensory, mental, or physical handicap, unless based upon a bona fide occupational qualification, and this requirement shall apply to,but not be limited to, the following: employment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. No person shall be denied, or subjected to discrimination in receipt of the benefit of any services or activities made possible by or resulting from this Contract on the grounds of sex, race, color, creed, national origin, marital status, the presence of any sensory, mental or physical handicap or age except minimum age and retirement provisions. Any violation of this provision shall be considered a violation of a material provision of this Contract and shall be grounds for cancellation, termination or suspension, in whole or in part, of the Contract by the Village. XIII. ASSIGNMENT AND SUCCESSORS This Contract and each and every portion thereof shall be binding upon the successors and the assigns of the parties hereto; provided, however, that no assignment shall be made without the prior written consent of the Village. XIV. DELEGATING AND SUBCONTRACTING Any assignment, delegation or subcontracting shall be subject to all the terms, conditions and other provisions of this Contract and the Consultant shall remain liable to the Village with respect to each and every item, condition and other provision hereof to the same extent that the Consultant would have been obligated if it had done the work itself and no assignment, delegation or subcontract had been made. XV. NO CO-PARTNERSHIP OR AGENCY It is understood and agreed that nothing herein contained is intended or shall be construed to, in any respect, create or establish the relationship of co-partners between the Village and the Consultant, or as constituting the Consultant as the general representative or general agent of the Village for any purpose whatsoever. XVI. SEVERABILITY The parties intend and agree that, if any paragraph, subparagraph, phrase, clause, or other provision of this Contract, or any portion thereof, shall be held to be void or otherwise unenforceable, all other portions of this Contract shall remain in full force and effect. 3 XVII. HEADINGS The headings of the several paragraphs of this Contract are inserted only as a matter of convenience and for reference and in no way are they intended to define, limit, or describe the scope of intent of any provision of this Contract, nor shall they be construed to affect in any manner the terms and provisions hereof or the interpretation or construction thereof. XVIII. MODIFICATION OR AMENDMENT This Contract constitutes the entire Contract of the parties on the subject matter hereof and may not be changed, modified, discharged, or extended except by written amendment duly executed by the parties. Each party agrees that no representations or warranties shall be binding upon the other party unless expressed in writing herein or in a duly executed amendment hereof, or Change Order as herein provided. XIX. APPLICABLE LAW This Contract shall be deemed to have been made in, and shall be construed in accordance with the laws of the State of Illinois. XX. NEWS RELEASES The Consultant may not issue any news releases without prior approval from the Village Manager nor will the Consultant make public proposals developed under this Contract without prior written approval from the Village Manager prior to said documentation becoming matters of public record. XXI. COOPERATION WITH OTHER CONSULTANTS The Consultant shall cooperate with any other persons in the Village's employ on any work associated with the project. XXII. NOTICES All notices, reports and documents required under this Contract shall be in writing and shall be mailed by first class mail, postage prepaid, addressed as follows: If to Village: Village of Buffalo Grove Brett Robinson Fifty Raupp Blvd. Buffalo Grove IL 60089-2196 If to Consultant: MGP, Inc. Thomas A. Thomey 701 Lee Street, Suite 1020 Des Plaines, IL 60016 XXIII. INTERFERENCE WITH PUBLIC CONTRACTING: P.A. 85-1295 The Consultant certifies hereby that it is not barred from entering into this Contract as a result of violations of either Section 33E-3 or Section 33E-4 of the Illinois Criminal Code. 4 XXIV. SEXUAL HARASSMENT POLICY: 775 ILCS 5/2-105(A The Consultant certifies hereby that it has a written Sexual Harassment Policy in full compliance with 775 ILCS 5/2-105(A)(4). XXV. WRITTEN COMMUNICATIONS All recommendations and other communications by the Consultant to the Village Manager and to other participants, which may affect cost or time of completion, shall be made or confirmed in writing. The Village Manager may also require other recommendations and communications by the Consultant be made or confirmed in writing. IN WITNESS WHEREOF, the undersigned have placed their hands and seals hereto on the date first above written. ATTEST: Village Clerk Village Manager ATTEST: CONSULTANT By By Its Its 5 Proposal for Geographic Information System Services Attachment 1 1) GENERAL PURPOSE The purpose of this agreement is for the Village to enter an agreement with the Consultant for all or part of its geographic information system (GIS) management, development, operation, and maintenance. In addition to supporting the existing GIS program, the Consultant will identify opportunities for continued development and enhancement. The Village will be sharing management, development, and maintenance expertise and staffing with other municipalities as a member of the Geographic Information System Consortium (GISC). The benefits to the Village include, but are not limited to, collective bargaining for rates and services, shared development costs, and joint purchasing and training. The Consultant is the sole Service Provider for GISC and is responsible for providing the necessary GIS professional resources to support this entity. The Consultant will facilitate and manage resource, cost, and technical innovation sharing among GISC members. 2) CONFIDENTIALITY This attachment includes proprietary and confidential information. It shall not be copied, circulated, or otherwise provided to any person or organization that is not part of the process established for its consideration without the advance written permission of MGP, Inc., 3) SERVICE TYPES For the purpose of cost accounting, the Consultant will provide two (2) service types to the Village. The intent of this distinction is to track specific types of investment without overburdening general operation of the GIS program. Many of these services will go unnoticed to the Village but are required to sustain the GIS program. The Consultant will employ reasonable professional discretion when specific direction is not provided by the Village or the GIS Consortium. A. Services relate to the direct management, development, operation, and maintenance of the Village GIS required to reasonably support the system. B. Services relating to the investigation, research, and development of new functionality and capability for the GIS Consortium and its members. 4) SERVICES The Consultant will help provide the necessary resources to support the Village GIS program. The allocation of these resources will be reasonably commensurate with the level of expertise required to fulfill the specific task thus enabling efficient use of Village investment. The Consultant includes, but is not limited to, the following personnel: 6 A. A GIS Manager that is responsible for the overall implementation of the GIS program based on the directions and instructions of the Village. The GIS Manager will provide senior-consultant services and will provide coordination and facilitation of GISC developments and initiatives. Budget forecasting and work reporting will be provided by the GIS Manager as directed by the Village. B. A GIS Coordinator is responsible for the operation of the GIS program including the coordination of resources. The GIS Coordinator will provide services to the Village in determining the short- and long-term needs of the GIS program. The GIS Coordinator will be responsible for managing the program resources including Consultant resources, external agencies, and Village committees and user groups. C. A GIS Platform Administrator is responsible for managing the data model and administering the database and related information. The GIS Platform Administrator plans, implements, and configures the data to enhance performance and maintain integrity of the data system. D. A GIS Application Developer that is responsible for the conceptualization, design, development, testing, installation, documentation, training, and maintenance of GIS and related software. Software includes, but is not limited to; computer programs, form designs, user manuals, data specifications, and associated documentation. E. A GIS Analyst is responsible for analyzing and planning special projects that require skills beyond the typical operation of the system. Special projects may include the development of ad hoc maps, layers, databases, and user solutions. F. A GIS Specialist that provides the daily operation, maintenance, and support of the GIS. This individual is typically fully allocated to the Village and is responsible for database development and maintenance, map production, user training and help-desk, user group support, and system support and documentation. G. A GIS/RAS (Remote Access Service) Specialist provides the same services as the GIS Specialist above using equipment hosted by the service provider. 5) PROJECTED UTILIZATION Projected utilization is an estimate of service hours required of the Consultant by the Village. This projection is established by and between the Village, GISC, and the Consultant. Although variations are anticipated, the Village and the Consultant have a fiduciary responsibility to GISC and its members to meet their projected utilization. Significant variations in actual utilization may negatively influence service rates for GISC members. The anticipated projected utilization for each Consultant service is: A. hours of GIS Specialist B. 1151 hours of GIS/RAS Specialist C. 115 hours of GIS Coordinator 7 D. 115 hours of GIS Analyst E. 83 hours of GIS Platform Administrator F. 83 hours of GIS Application Developer G. 83 hours of GIS Manager 6) SERVICE RATES Rates are based on projected utilization of GISC members in collective bargaining with the Consultant. The Consultant guarantees these rates for the term of this agreement as long as actual utilization is reasonably consistent with projected utilization. The Consultant has the right to assign a cost-of-living adjustment one (1) time per year with prior notice to the Village. The GISC collective bargaining rates are as follows: A. 70.50 per hour for GIS Specialist B. 74.00 per hour for GIS/RAS Specialist C. 88.50 per hour for GIS Coordinator D. 88.50 per hour for GIS Analyst E. $110.10 per hour for GIS Platform Administrator F. $110.10 per hour for GIS Application Developer G. $110.10 per hour for GIS Manager 7) FACILITIES AND EQUIPMENT The Village is required to provide the Consultant adequate space, furnishings, hardware, and software to fulfill the objectives of the GIS program. The facilities requirement is no different than would be otherwise required by the Village to support a GIS program. The rate structure extended to GISC members is contingent on these provisions for the Consultant. Facilities and equipment include, but are not limited to, the following A. Full-time office space for the GIS Specialist and periodic office space for guests. This space should effectively and securely house all required GIS systems, peripherals, and support tools. This space must be available during normal business hours. B. Furnishings including adequate desk(s), shelving, and seating accommodations for the GIS Specialist and periodic guests. A telephone line and phone to originate and receive outside calls. A network connection with access to the Internet. C. Hardware including a workstation, server, plotter, printer, digitizer, scanner and network infrastructure. D. Software including GIS software(s), productivity tools, application development tools, commercial databases, and network access software. E. The Village is responsible for installing, operating, and maintaining the backup and recovery systems for all Village owned GIS assets that permits the Consultant to continue services within a reasonable period of time following a disaster. 8 8) BILLING & PAYMENT The Consultant will invoice the Village on a monthly basis for work completed and work in-progress. The Consultant requires 100% payment. Payment will be made in accordance with the Illinois Prompt Payment Act. 9) INTELLECTUAL PROPERTY If any intellectual property should be developed during the course of this agreement, the Village and the Consultant shall be joint owners of said intellectual property. A. It is understood that this agreement does not grant to the Village or any employees, partners, business associates or other associated parties thereof, any rights in any intellectual property developed by the Consultant outside the terms of this agreement, or any protectable interests stemming there from. B. The Village and the Consultant agree, that no assignments, authorization of reuse by others, giveaways, license grants, sales, transfer, security interests, or any other grant of rights for any intellectual property that may be developed during this agreement, will be made to any third party without a written agreement between the Village and the Consultant. C. If this agreement between the Village and the Consultant should be terminated, the Village shall, in good faith, allow the Consultant, any reasonable use of any Intellectual Property developed during this Contract. 9 See appendix: Appendix003- 20130628_VBG_Simple Five Year Project Plan.pdf Ordinance No. 2013-79: An Ordinance Abating Taxes Levied for the Village of Buffalo Grove, Cook and Lake 11-A Counties, Illinois .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview Attached for review is an Ordinance for abating a portion of the real estate property taxes. Abatement recommendations have been developed based on a review of one or more of the following: anticipated funding on a current operating basis, funds expected to become available relative to water system rates and fees,golf operating revenue from both the Arboretum Golf Course and Buffalo Grove Golf Club,use of unreserved/undesignated fund balance available within various operating and debt service Funds. All sources are permissive in their use for the reduction of property taxes levied. The amount to be abated at this time totals $204,500 or 1.4 percent of the initial request. With abatements credited against the initial levy of$14,847,582, a net extension of$14,633,082 is proposed. Assuming a tax base of$1,566,787,097 as assessed/equalized, the initial Village-wide levy rate of $.9603/$100 would be lowered to $.9340, for a net year-over-year increase of 1.85 percent. Abatements were applied to the following levies; Corporate Purpose General Obligation Bonds-Series 201OA: These bonds were issued to fund an escrow account for advance refunding, either in whole or in part,the Village's Corporate Purpose General Obligation Bonds-Series 1992 (facilities development), Series 1994 (facilities development) and Series 1995 (street construction)bonds. Abatement funding has been applied from a transfer from the Water Fund. Attachments 2013 Abatement Ordinance Memo.pdf Tax Abatement Ordinance-Consolidated 2013 levy.pdf Trustee Liaison Staff Contact Trustee Berman Scott D Anderson,Finance&GS M.on.daY>............December ...1..6......> 2013. . .. ..............................................................................................Ord nances...and...Resol ut.ons..._...Ite.m........1..1.._A............................................................ 13 L,J IF 16°A II 0 0 fC 0 VI';w" Wit TO: DANE C. BRAGG FROM: SCOTT D. ANDERSON SUBJECT: 2013 TAX LEVY ABATEMENT RECOMMENDATION DATE: 12/9/2013 Attached for review is an Ordinance for abating a portion of the real estate property taxes originally levied on December 2, 2013 under Ordinance No. 2013-77. Abatement recommendations have been developed based on a review of one or more of the following: anticipated funding on a current operating basis, funds expected to become available relative to water system rates and fees, golf operating revenue from both the Arboretum Golf Course and Buffalo Grove Golf Club, use of unreserved/undesignated fund balance available within various operating and debt service Funds. All sources are permissive in their use for the reduction of property taxes levied. The amount to be abated at this time totals $204,500 or 1.4 percent of the initial request. With abatements credited against the initial levy of $14,837,582, a net extension of $14,633,082 is proposed. Assuming a tax base of$1,566,787,097 as assessed/equalized, the initial Village-wide levy rate of$.9603/$100 would be lowered to$.9340. Abatements were applied to the following levies; Corporate Purpose General Obligation Bonds-Series 2010A:These bonds were issued to fund an escrow account for advance refunding, either in whole or in part,the Village's Corporate Purpose General Obligation Bonds-Series 1992 (facilities development), Series 1994 (facilities development) and Series 1995 (street construction) bonds. Abatement funding has been applied from a transfer from the Water Fund. The following charts show the adopted FY 2013 Tax Levy and the proposed FY 2013 Tax Levy with abatements. Estimated Distribution of 2013 Property Tax Cook County Cook Lake County Lake Total 2013 Total 2012 Levy Prior to Tax Abatement Consideration Levy* County Levy* County Levy Request Levy Request With Estimated Assessed Valuation 23.08% Rate 1 76.92% Rate 1 100.00% 100.00% Tax Levies: Corporate 541,557.38 0.1461 1,804,878.67 0.1509 2,346,436.05 2,240,991.36 Street and Bridge 169,887.53 0.0458 566,193.61 0.0473 736,081.14 714,641.88 Street Lighting 57,598.23 0.0155 191,960.83 0.0160 249,559.06 242,290.35 Police Protection 127,733.62 0.0345 425,704.92 0.0356 553,438.54 537,318.96 Fire Protection 913,395.30 0.2464 3,044,123.31 0.2545 3,957,518.60 3,842,251.07 ESDA 3,047.52 0.0008 10,156.67 0.0008 13,204.19 12,819.60 Crossing Guard 12,537.15 0.0034 41,783.28 0.0035 54,320.43 52,738.27 Sub-Total:Corporate 1,825,756.73 0.4925 6,084,801.27 0.5087 7,910,558.00 7,643,051.50 IMRF/Social Security 360,713.15 0.0973 1,202,165.85 0.1005 1,562,879.00 1,600,793.10 Corp. Purpose Bonds Facilities(2003) 0.00 0.0000 0.00 0.0000 0.00 330,400.00 Corp. Purpose Bonds Facilities(2010A) 160,573.33 0.0433 535,151.67 0.0447 695,725.00 718,125.00 Corp. Purpose Bonds Facilities(2010B) 61,915.10 0.0167 206,347.90 0.0173 268,263.00 88,263.00 Corp. Purpose Bonds Facilities(2012) 31,740.77 0.0086 105,784.23 0.0088 137,525.00 184,513.00 Police Pension 481,910.40 0.1300 1,606,089.60 0.1343 2,088,000.00 2,198,690.00 Fire Pension 501,905.07 0.1354 1,672,726.93 0.1399 2,174,632.00 2,022,397.00 Total 3,424,514.54 0.9237 11,413,067.45 0.9542 14,837,582.00 14,786,232.60 Village of Buffalo Grove Preliminary Distribution of 2013 Property Cook County Cook Lake County Lake 2013 Total 2012 Tax Levy After Abatement Levy* County Levy* County Extension Levy Request Rate Rate 23.08% 1 76.92% 1 100.00% 100.00% Tax Levies: Corporate 541,557.38 0.1324 1,804,878.67 0.1468 2,346,436.05 2,240,991.36 Street and Bridge 169,887.53 0.0422 566,193.61 0.0461 736,081.14 714,641.88 Street Lighting 57,598.23 0.0143 191,960.83 0.0156 249,559.06 242,290.35 Police Protection 127,733.62 0.0318 425,704.92 0.0346 553,438.54 537,318.97 Fire Protection 913,395.30 0.2271 3,044,123.31 0.2476 3,957,518.60 3,842,251.07 ESDA 3,047.52 0.0008 10,156.67 0.0008 13,204.19 12,819.60 Crossing Guard 12,537.15 0.0031 41,783.28 0.0034 54,320.43 52,738.27 Sub-Total:Corporate 1,825,756.72 0.4517 6,084,801.27 0.4949 7,910,557.00 7,643,051.50 IMRF/Social Security 360,713.15 0.0941 1,202,165.85 0.0978 1,562,879.00 1,600,793.10 Corp. Purpose Bonds Fac.(2003) 0.00 0.0195 0.00 0.0000 0.00 330,400.00 Corp. Purpose Bonds Fac.(2010A) 114,413.33 0.4035 376,811.67 0.0306 491,225.00 483,638.00 Corp. Purpose Bonds Fac.(2010B) 61,915.10 0.0053 206,347.90 0.0052 268,263.00 88,263.00 Corp. Purpose Bonds Fac.(2012) 31,740.77 0.0000 105,784.23 0.0086 137,525.00 0.00 Police Pension 481,910.40 0.1296 1,606,089.60 0.1306 2,088,000.00 2,198,690.00 Fire Pension 501,905.07 0.1202 1,672,726.93 0.1361 2,174,632.00 2,022,397.00 Total 3,378,354.54 0.7743 11,254,727.45 0.9038 14,633,082.00 14,367,232.60 2 ORDINANCE NO.2013- AN ORDINANCE ABATING TAXES LEVIED FOR THE VILLAGE OF BUFFALO GROVE,COOK AND LAKE COUNTIES,ILLINOIS WHEREAS,the Village did on the 2nd day of December, 2013 pass and approve Ordinance No. 2013-77, which ordinance provided for the levy of a direct tax on all property in the Village for the year 2014 for general corporate, pension and debt service purposes in the Village of Buffalo Grove, in the amount of $14,837,582, a certified copy of which was filed with the County Clerks of Cook and Lake Counties,Illinois,and; WHEREAS, the Village has sufficient funds on hand to pay either a portion, or the entire amount, of the taxes levied in certain sections, as identified below, of Ordinance No. 2013-77 for the fiscal year commencing January 1 st,2014. NOW,THEREFORE,BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE,COOK AND LAKE COUNTIES,ILLINOIS the following: Section 1. Section 8 provided for the levy of a direct tax on all property in the Village for the year 2014 for the repayment of principal and interest on the Corporate Purpose General Obligation Bonds-Series 2010A issued for the purpose of advance refunding certain maturities of the Corporate Purpose General Obligation Bonds Series 1992 (facilities development), Series 1994(facilities development-Metra station) and Series 1995 (street maintenance),in the Village of Buffalo Grove in an amount equal to $695,725.00 and the Village has sufficient funds on hand to pay $204,500.00 of the amount of the tax levied for the fiscal year commencing Januarylst, and the levy of the entire $695,725.00 is unnecessary. Therefore,the Village hereby authorizes and directs the County Clerks of Cook and Lake Counties, Illinois to levy only$491,225.00 and abate and not spread the sum of$204,500.00 hitherto provided for and levied in the ordinance providing for the issuance of $5,160,000 of Corporate Purpose General Obligation Bonds-Series 2010A of the Village of Buffalo Grove,being Ordinance No. 2010-23,passed and approved on April 19,2010,certified copies of which were filed with the County Clerks of Cook and Lake Counties,Illinois. Section 2.The following represents a summary of the amounts levied and,if applicable,abated for the year 2014 as part of Village Ordinance No.2013-77: Levy Section Levy Abatement Net Levy Corporate Purpose 2 $7,910,557.00 $0.00 $7,910,557.00 Illinois Municipal Retirement Fund 3 $881,141.00 $0.00 $881,141.00 Social Security Fund 4 $681,738.00 $0.00 $681,738.00 Police Pension 5 $2,088,000.00 $0.00 $2,088,000.00 Fire Pension 6 $2,174,632.00 $0.00 $2,174,632.00 Corporate Purpose Bonds Series 2012 7 $137,525.00 $0..00 $137,525.00 Corporate Purpose Bonds Series 2010A 8 $695,725.00 $204,500.00 $491,225.00 Corporate Purpose Bonds Series 2010B 9 $268,263.00 $0.00 $268,263.00 Total $14,837,582.00 $204,500.00 $14,633,082.00 Section 3.The Village Clerk is hereby authorized and directed to file a certified copy of this ordinance with the County Clerks of Cook and Lake Counties,Illinois. Section 4. This ordinance shall be in full force and effect from and after its passage and approval in the manner provided by law. This ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: 2013 APPROVED: 12013 Village President ATTEST: Village Clerk Proclamation: Deputy Building Commissioner Carol 13-A Berman Retirement Overview The Village thanks Carol Berman for her 26 years of committed service. A copy of the proclamation will be provided at the dais on Monday night. Attachments Berman retirement proclamation.pdf Trustee Liaison Staff Contact Trustee Trilling Brian P Sheehan,Fire M.on.daY>............December ...1..6......> 2013. . .. ..............................................................................................New ...Business ..._...Item ........1.3.A................................................................................................................................... COMMENDING DEPUTY BUILDING COMMISSIONER CAROL BERMAN FOR SERVICE TO THE VILLAGE OF BUFFALO GROVE, 1987 - 2013 WHEREAS, Carol Berman began her career with the Buffalo Grove Building Department as a Clerk II on March 9, 1987: WHEREAS, Carol Berman was promoted to Permit Coordinator in 1988; and WHEREAS, Carol Berman was promoted to Deputy Building Commissioner on January 1, 2009; and WHEREAS, during her tenure Carol Berman significantly contributed to the growth and development of the Village which involved the issuance of over 47,000 permits including 3,500 new single family home permits; and WHEREAS, Carol Berman oversaw numerous new office, industrial and commercial buildings coming to Buffalo Grove; and WHEREAS, Carol Berman served at the Staff Liaison to the Arts Commission since August of 2006: and WHEREAS, Carol Berman served as the Staff Liaison to the Chamber of Commerce since August of 2012; and WHEREAS, Carol Berman has served the Department, Village, State and community with integrity, character and professionalism for 26 years. NOW THEREFORE, BE IT PROCLAIMED by the President and Board of Trustees of the Village of Buffalo Grove that our best wishes go to Carol Berman on her retirement effective December 20, 2013. Proclamation: Deputy Village Clerk Carol Lieber 13-B Retirement Overview The Village thanks Carol Lieber for her 24 years of dedicated service. A copy of the proclamation will be provided at the dais on Monday night. Attachments Trustee Liaison Staff Contact Trustee Berman Scott D Anderson,Fire M.on.daY>............December ...1..6......> 2013. . .. ..............................................................................................New ...Business ...._...Item ........1.3.B................................................................................................................................... COMMENDING DEPUTY VILLAGE CLERK CAROL LIEBER FOR SERVICE TO THE VILLAGE OF BUFFALO GROVE 1989 - 2013 WHEREAS, Carol Lieber began her career with the Village of Buffalo Grove on September 9, 1989; and WHEREAS, Carol Lieber provided invaluable support to the Deputy Village Clerk for the last twenty-three years for all matters related to Village public records management and licensing; and WHEREAS, Carol Lieber was appointed to Deputy Village Clerk on March 1, 2013; and WHEREAS, Carol Lieber coordinated data management including the supervision of the alarm registration program and local ordinance violation administration; and WHEREAS, Carol Lieber helped to ensure transparency in government by working with hundreds of individuals seeking Freedom of Information Act requests for documents; and WHEREAS, Carol Lieber represented the Village in various committees including Buffalo Grove Days and the 50'h Anniversary and was a tremendous ambassador for the Village, NOW THEREFORE, BE IT PROCLAIMED by the President and Board of Trustees of the Village of Buffalo Grove that our best wishes go to Carol Lieber on her retirement effective December 20, 2013. Proclamation: Deputy Public Works Director Rick Kuhl 13-C Retirement Overview The Village thanks Rick Kuhl for his 38 years of dedicated service. A copy of the proclamation will be provided at the dais on Monday night. Attachments Kuhl retirement proclamation.pdf Trustee Liaison Staff Contact Trustee Stein Michael J Reynolds,Public Works M.on.daY>............December ...1..6......> 2013. . .. ..............................................................................................New ...Business ..._...Item ........1.3.C................................................................................................................................... COMMENDING DEPUTY DIRECTOR OF PUBLIC WORKS RICHARD KUHL FOR SERVICE TO THE VILLAGE OF BUFFALO GROVE, 1975 - 2013 WHEREAS, Richard Kuhl began his career with the Buffalo Grove Public Works Department as a CETA (Comprehensive Employment and Training Act) employee on November 24, 1975; and WHEREAS, Richard Kuhl was recruited by the Village of Buffalo Grove as a Maintenance Worker on May 11, 1976; and WHERAS, Richard Kuhl was promoted to Forestry and Grounds Supervisor on May 1, 1987; and WHEREAS, Richard Kuhl was promoted to Superintendent of Public Works Operations on February 18, 2005; and WHEREAS, Richard Kuhl was promoted to Deputy Director of Public Works on November 10, 2008; and WHEREAS, during his tenure Richard Kuhl significantly contributed to the growth and development of the Village which involved the growth in population from approximately 20,600 residents and an area of approximately 4.5 square miles to the Village's peak population of 43,000 residents and 9.25 square miles; and WHEREAS, under his direction as the Accreditation Manager, the Buffalo Grove Public Works Department has continued to be recognized by the American Public Works Association as the 16t' accredited Public Works agency in the USA and Canada; and WHEREAS, Richard Kuhl served in leadership positions with a variety of public works organizations throughout the area and state; and WHEREAS, Richard Kuhl has served the Department, Village, State and community with integrity, character and professionalism for 38 years. NOW THEREFORE, BE IT PROCLAIMED by the President and Board of Trustees of the Village of Buffalo Grove that our best wishes go to Richard Kuhl on his retirement effective December 20, 2013. VILLAGE OF BUFFALO GROVE WARRANT #1222 16-Dec-13 General Fund: 217,854.69 Illinois Municipal Retirement Fund: 0.00 Parking Lot Fund: 32,313.00 Motor Fuel Tax Fund: 104,182.51 School & Park Donations 0.00 Capital Projects-Facilities: 129,372.90 Capital Projects-Streets: 0.00 Health Insurance Fund: 0.00 Facilities Development Debt Service Fund: 0.00 Retiree Health Savings (RHS): 0.00 Water Fund: 22,062.32 Buffalo Grove Golf Fund: 11,731.65 Arboretum Golf Fund: 3,610.99 Refuse Service Fund: 138,108.27 659,236.33 PAYROLL PERIOD ENDING 12/01/2013 857,181.60 857,181.60 TOTAL WARRANT #1222 1,516,417.93 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President Pay Day Register i A 12/01/ 13 Pay Batch 12/05/13 TotaV Employees in Pay Batch 263 Hours Descrupdon Hours Gross Wthhc,Vdungs and Deducdons Gross Base O1 REG FT-Regular Full-Time 5,287.50 200,029.88 Gross 786,367.86 - 02 REG PT-Regular Part-Time 1,425.25 25,051.36 Federal 96,171.06 681,156.55 03 REG SEASONAL-Regular Seasonal 240.75 2,910.79 Social Security 17,845.75 287,835.07 04 REG SWORN-Regular Sworn 9,027.00 383,077.90 Medicare 11,121.81 767,031.02 05 OVERTIME-Overtime 189.50 10,538.74 IL State Tax 32,081.57 659,859.64 06 DOUBLE TIME-Double Time 22.00 1,544.64 WI State Tax 1,315.33 21,462.33 07 RETRO PAID-Retro Paid - -Aflac 294.59 - 08 RETRO SW PAID-Retro Sworn Paid Aflac Pre Tax 918.68 09 LONGEVITY-Longevity BGHS School Fund 45.00 10 ELECTED-Elected Officials Bright Directions 160.00 101 COMP EX EARN-Exempt Comp Time Child Support Arrears - Earned 103 COMP NE PAID-Paid Non-Exempt Comp 41.75 1,478.10 Child Support IL 5,223.98 Time 104 COMP NE EARN-Earned Non-Exempt 4.00 -Child Support WI 969.23 Comp Time 106 COMP SW PAID-Sworn Comp Time Paid - Computer Loan 614.46 112 FLOAT SW PD-Floating Sworn Paid Computer Loan 2 50.63 12 FIRE OT-Fire Overtime 25,190.26 Dependent Care 787.24 120 PARK STIPEND-Park District Stipend 104.16 Fire Dues 1,734.00 - 121 CAR ALLOW-Car Allowance 250.00 Fire Pension 15,620.22 165,207.04 122 INS REIMBURS-Insurance 611.47 Fire Pension-Tier 2 21429.47 25,694.96 123 GOLF STIPEND-Management Stipend 1,000.00 Fire Pension Supplement percent 36.87 3,687.32 124 VSI-VSI -Flexible Spending Account 4,007.63 - 126 CLOTHING-Clothing Reimbursement -FPAC Dues 127.50 129 MANG STIPEND-Management Stipend - FOP Police - 20 ACT LT-Acting Lieutenant 523.00 915.25 Garnishment 75.00 21 ACT SC-Acting Shift Commander 96.00 196.80 General Fund 245.00 22 CORP FIELD-Corporal Field Supervisor 331.00 496.50 Health HMO 554.99 23 CORP WATCH-Corporal Watch 90.00 135.00 Health PPO A 5,015.68 Commander 25 NIGHT SHIFT-Night Shift 993.00 625.59 Health PPO B 11,451.70 26 SGT WATCH-Sergeant Watch Commander 259.00 163.17 ICMA/RC-Flat Amount 12,082.67 - 30 PARK DISTRICT-Police Park District - -ICMA/RC-Flat Amount 2 4,800.00 31 CPR-CPR - -ICMA/RC-Percent 7,319.80 127,040.81 50 VAC PAID-Vacation Paid 638.00 24,670.75 ICMA/RC-Percent 2 2,484.24 3,105.30 53 VAC PAYOUT-Vacation Payout - -ICMA/RC-Flat Amount 3 - - 54 VAC SW PAID-Vacation Sworn Paid 448.00 19,618.90 IMRF 13,517.64 300,390.32 57 VAC SW PAYOUT-Vacation Sworn Payout - -IMRF Life Insurance - - 58 VAC PT PAID-Vacation Part Time Paid 9.00 339.04 IMRF TIER 2 237.56 5,279.13 70 SICK PAID-Sick Paid 72.00 2,444.50 IMRF Voluntary 107.08 - 74 SICK SW PAID-Sick Sworn Paid 117.00 4,834.52 IRS Garnishment 200.00 90 FLOAT PAID-Floating Paid 16.00 585.44 Optional Life Self 623.48 93 FLOAT PT PAID-Floating Part Time Paid 7.00 179.51 Police Dues 790.50 - 96 HOL PAID-Holiday Paid 1,312.00 51,377.56 Police Pension 20,490.44 206,766.29 97 HOL POL PAID-Holiday Police Sworn Paid 480.00 18,696.87 Police Pension-Tier 2 903.52 9,117.44 98 HOL PT PAID-Holiday Part Time Paid 64.00 1,714.64 PPOA TAX 28.78 - 99 HOL FIRE PAID-Holiday Fire Sworn Paid - 7,586.52 RHS 1,941.49 Run by Katie Skibbe on 8/15/2013 10:00:17 AM Page 1 of 2 Pay Day Register i A 12/01/ 13 Total 21,692.75 $ 786,367.86 ROTH IRA 1,822.00 - - - ROTH IRA Percent 67.26 3,363.20 Spousal Support Maintenace 328.15 - United Way 120.00 - Benefuts Amount Net $ 509,605.86 Basic Life Insurance 64.08 - Dental 18,545.76 Total Payroll Expense $ 857,181.60 Health HMO 4,069.97 Health PPO A 36,783.52 Health PPO B 83,980.44 Illinois Municipal Fund 41,846.18 Tota I - Gross Payroll 857,181.60 Water/Sewer Transfer (41,347.02) Buffalo Grove Golf Transfer (17,652.01) Arboretum Golf Transfer (17,251.24) 780,931.33 Transfers Payroll Account Transfer 509,605.86 ROTH IRA 1,889.26 Illinois State Tax 32,081.57 941 Federal Tax 154,106.18 10I1A I`a feiied C mijpa:i saLkr i1 26,686 71. RHS-Fire 1,941.49 Flex/Dep Savings 4,794.87 MAP Dues 790.50 Fire Pension 18,086.56 749,983.00 Run by Katie Skibbe on 8/15/2013 10:00:17 AM Page 2 of 2 3 1 M m M. 75 O M. 0 r � Q N N f.1 C a r Q r r � co M F � (36 r _M O N N c 0 O u L 12 C +� m F- L- a� w (D O L.f. a 04 0 0 7 O m V N �-w ram+ N M CLO O W 3 C 0) LO }i v w ax 0 0 O N E C V/ l6 Z E N E N m m WO J m c cL6 a p A O Y. Ln r- N r E� M_ O N N � � O T � � c6 � N � C O O O U7 (n Q ,O O E co 7 0 Z C (n co O L Oco N O _ O N U 0 p Y y 7 '0 O U C O c m U 7 � O Y V V a Q L Y U O r m C) /§� 75 k \ \ \ � O / - e m q � � 0 q � q § 12 CD ] LL F- LU (D / 0 � 2n : �0 2 0 0e o § d � kd % \ / \ : o , o 0 5 & � kt ) ƒ m 0 \ \ \ \ \ § m ( ° ° � a. N \ / 3 § ) } kco ] f � f = S LO ) \ ® Q / k \ f co 2 a) k 0 2 , LO 0 § / m \ _ 75 j . 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M M M M M M M M M M M M M M M M M M r r r r r r r r r r r r 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N O O O N N co Lo 0) 0) 0) 6 0 N O N N N O N O N O m m � m m � m m � m m N N N N N N N N N N N N N N N O O O O O O C C C C C C i 7 7 7 7 7 7 O O O O O O O O N Q Q Q Q Q Q y N co 7 m O r E L2 Z M L M O M_ to-) M M M co 0 co an O L M W N O N_ 7 7 I— co O N I O O O O O a) O a) O a) m O O W co Lo 7 0 7 co N U U O M M M 'o 7 I� r O cC W O O r M I� O r O r m I� M I� M a0. N N N N N N N N N N N N O O O O O N O O O m Lo LO LO > 0 > M > > O > 0 > Y W L^' Y Y Y Y Y Y a7 U U U U U U F- U U U U U U O O co G 0 O I� Q C Q pj N Cf H � E� 6i N O _M O N N N c 0 O u L 12 C +� m LL L- a� w O c 0 00 M N 4— 0 N O = 1 00 64 I. r tD � O s 00 G� 0° e o > Z m N m a M M r 7 N E� N i 0 O N N W ,O N E 7 Z CO N p Y y � U c � c6 Y N O_ L a rn (n VILLAGE OF �. ,�iuw.,,.��o, , BUFFALO GROVE Fifty Raupp Blvd. �1 Buffalo Grove,IL 60089-2100 Dane C. Bragg Village Manager Phone 847-459-2525 Fax 847-459-7906 dbragg@vbg.org MANAGEMENT REPORT OCTOBER/NOVEMBER ACTIVITIES 1. Public Safety Report • Fire Dept. Activities • Police Dept. Activities (Sept/Oct) 2. Public Works Monthly Activities • Monthly Water Pumping Report • Monthly Central Garage Report 3. Community Development Report • Compilation of Permit Activity (October) • Certificates of Occupancy (October) • Public Safety Activity Report (October) • Engineering Services Monthly Report • Public Utilities Construction Report Dane C. Bragg Village Manager S, li 0 c 9e�l JJ M OT N `+/0 T 94i a10�T �JqT O) (� r XJ� M /a C�3 T 9<� O N r T M LO CD Q T L.L LO L N oo crc Jfj� r T � O N N M LO T �C T N N /'(y T b T C, "v r N T m M T ✓9 LO y T T �� o M m CY) d (3) � � Q \° O o y O � CD ca •ro c� QQQ C O — C o N N O V _ O U U 0 �� Q U m 00 m N (D U � m ° C6 � N � Q o � V � LL v, cn N :5 L Q cc 'a c N E O a? U C4 y-' M > M o yr O y z p U MIN 110 —0 N O O 0 U LO M U •y N � •y M 4 BGFD Calls by Day of the Week ao as ao sao saa a+ Sao ■ November 2013 0) Q 0 O o o 'a 94.11 00 J � a a M 9< a N CD 10 � Y M a 90, J m ti C m U M V♦ �ag4j r m a� O � �S� was N co 0 U N O � xo 0 O � +-+ a% N o O � O °0 T� N Q L N (t C �� 0 V M Q'� o U 00 ch W W M J+�cj� �j N N M M 3� C) ✓ iii 9a N y -_ 94/a J v an, N O C 9� N O � tD N LO Iq N °9O�J COO O N U 0CD N N 0 b W `° N 00 N M N N tl9 N O M Lf)CD N N IN O O MN N ab CD CINO CN N NCN O 1 9° ti y N N �� Police Highlights - September2 0 °w.;° Patrol Division Residential Burglary—(3 Villa Verde) Residents reported that unknown offender(s) gained access to their residence by prying open the front door. Jewelry was taken. Indecent Exposure—(1700 block of Johnson)Two indecent exposures occurred on separate dates. Residents from the complex observed a male white, 18-30 years of age, with short blonde hair, driving a small green or black car while naked and pleasuring himself. Subject was not located. Theft—(51 Raupp)A Buffalo Grove police officer observed a female leave the Buffalo Grove Days grounds driving a Buffalo Grove Golf Course cart. The female was located and admitted to stealing the cart. She was arrested and charged with theft. Burglary to Vehicle-(100 block of St. Marys)A resident reported the passenger window of his vehicle was broken out and his wife's purse was taken. Possession of a Controlled Substance -(100 block of McHenry) Officers received a report of two subjects snorting cocaine on the sidewalk. Officers were able to locate one subject and cocaine was recovered. He was charged with possession of a controlled substance. Ra is Unit During the month of September,the following Hot Spots were monitored: CheckerDrive—Speeding DeerfieldPkwy—Speeding Thompson Blvd.-Speeding/Stop Sign 10 Hours 15 Hours 6 Hours 28 Tickets, 3 warnings 37 Tickets, 8 Warnings 10 Tickets, 8 Warnings In response to citizens' traffic concerns,the area of Palazzo Drive, near the high school was monitored for over 15 hours. We also conducted 30 hours of school zone enforcement during the month of September which resulted in 42 citations being issued. Eight of the citations were issued for speeding in a school zone, six for cell phone use in a school zone, and five for disobeying a crossing guard. In addition, 23 miscellaneous citations were issued which included disobeying a traffic control device, stop sign violations and not wearing a seatbelt. The following top five high crash locations of 2012 were monitored for fifty hours, and resulted in 102 tickets and 17 warnings being issued. • Buffalo Grove Rd. and McHenry Rd. • Lake Cook Rd. and McHenry Rd. • Arlington Heights Rd. and Lake Cook Rd. • Arlington Heights Rd. and McHenry Rd. • Buffalo Grove Rd. and Dundee Rd. Total: 126 hours were spent monitoring the Hot Spots,concerns, and high crash locations,which resulted in 255 total traffic contacts. 1 Police Highlights - September 201, 3 Crash Reports for 2012 & 2013 YTD Crashes September 1000 900 100 800 700 _ 1 so 600 - - 60 500 400 40 300 20 200 II��II��IIIIII��IIII��I10 II��II 100 UIUIUUU�UI1 Property Personal Hit& Run Fatalities Property Personal Hit&Run Fatalities 1 Damage Injury Damage Injury IN Sept.- 13 a Sept.-12 a 2012 2013 1 i Highway vs. Private Property Crashes Type ofPCrash Highway Private Property Sept.2013 YTD 2013 YTD 2012 Sept.2013 �� YTD 2013 YTD 2012 Property Damage 62 669 56 2 33 230 236 Personal Injury 7 106 92 2 9 6 Hit & Run 2 34 37 5 47 28 Fatalities �......� ............0 __ 0 0 0 0 0 Total 71 809 691 40 286 270 Overweight Truck En orcement Lor September --- Number of Trucks Amount of Fines September 2013 10 $35,775.00 September 2012 2 $2,820.00 2 Police Highlights - September 20,13 Administration Crime Prevention During September,there were 96 false burglar alarms, with 1 business having excessive activations. Crime Prevention sent letters to these businesses offering security evaluations and will follow up in an attempt to limit the false alarms. The annual Law Enforcement Exhibition was held on September 13, 14 and 15.This event showcased our department in a very positive way and reached out to literally thousands of adults and children. Three senior citizen programs and two alcohol presentations were held during the month. The Police Volunteers logged 33.5 hours during September, bringing them up to 210.25 hours year to date. Technology The new copier machines have been put into service. A few glitches have been discovered, and are in the process of being resolved. Squad car conversions have been completed, Administrative Tows In the month of September, we towed and impounded 13 vehicles that were used in the commision of either DUI or driving with a suspended or revoked drivers license as a result of a conviction of DUI. $6,500.00 in fees were collected, bringing the year to date for 2013 to $53,000.00. During September 2012, 10 vehicles were towed and impounded, and year to date was$42,000.00. Revenue Month YTD '13 YDT'12 Administration Tows $6,500.00 $53,000.00 $42,000.00 Municipal Bail Fees $640.00 $800.00 $0.00 DUI Fund $3,143.00* $17,353.00* $22,252.00 Court Fines $42,586.00* $305,544.00* $302,366.00 .. �. ......... Vehicle Equipment Fund Fees $7,056.00* $55,313.00* $44,723.00 Warrant Arrest Fees $160.00 $752.00* $468.00 .. ..�..�....... �._..�......... .......... ............ ®.. Crash Report Fees $465.00 $3,955.00 $2,890.00 E-Ticket Fees $431.00 $3,123.00* $2,860.00 Auctioned Property $1,230.82 $1,230.82 $1,354.45 _ ...._..... .........._................._. ..._...�....... _ . _W__W_._ -.._.......... m Overweight Trucks $35,775.00 $69,886.00 $35,626.00 *Is one month in arrears.. 3 Police Highlights - September 2m0'1 3 250 "fop .Nine Calls For Service (not including any crash related incidents) 200 I 150 100 a Sep-13 Sep-12 50 I 0 � �pc- oo- ,fie"` 1200 ) o September Calls for Service 1000 800 60011 Sep-13 400200 92 IIIIIIIIII Sep-12 0 % Sep-12 ' Part I Sep-13 Part II Part III I 12000 10322 10000 ( Year to Date 8000 i 102 Calls for 6000 ' M YTD-Sept 2013 Service 4000 �' 276 770 uuuuui YTD-Sept 2012 2000 233 0OW HIM ` YTD-Sept 2012 Part I �' YTD-Sept 2013 Part II Part III 4 Police Highlights - September 201,.�3 Citations and Parking Tickets 1 12000 0,034 10000 J718000 60004000 e -132000 1102 - 2 24 Sep-13 0 r.: 22 , fU1 YTD 2013 Citations Parking Tickets ®YTD 2012 Citations Parking Tickets Sep-13 1107 228 YTD 2013 10,034___ _ 2288 44 I YTD 2012! 7,596 2648 Arrests Sep-13 9 YTD 2013 N YTD 2012 644 77 Gf / 42 Part I Crimes Part II Offenses Part III Codes i 1 5 Police Highlights - September 2013 Investigations There were 18 new cases assigned. Of Note:two of the burglary to motor vehicles appears to be related to Felony Lane Gang, and a fourth subject was arrested in connection to June's home invasion. September 2013 i 0 Closed Cases M New Cases Arrests 1 4% 1 i 1 i The Juvenile Division had 12 total contacts,and 29 total offenses. Of the 29 offenses, 16 were charged with status offenses, 12 were misdemeanors, and one felony offense. niact/Re plu d, ; > Station Adjustments,3 Juvenile Dispositions Evidence During the month of September,40 cases were entered into evidence. As a result, 87 items were submitted as Evidence/Property. A check was received from Propertyroom.com for$1,230.82. 6 N Crime Reporting: September 2013W E Village of Buffalo Grove n Crime Legend Motor Vehicle Burglary wwwW. Residential Burglary n..oa� oror0000� ��o ososos oMOMo----��w � �� aa� �Y, � � ��m 7 � � Criminal Property Damage Criminal Vehicle Damage Theft: Over$500 x III 0 Theft: Under$500 �'TP! 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IY Recreation Area reTTrwsa r s w Lake or River October 23rd, 2013 LLR 0.2 0.4 0.8 1.2 1.6 co�nsaartiu s �"'�`'"��" � Miles Police Highlights - October 201 Patrol Division Residential Burglary—(1200 block of Deerfield Pkwy) Residents reported that unknown offender(s) gained access to their residence by prying open the front door. Jewelry and electronics were taken. False Impersonation of a Police Officer—(601 Deerfield Pkwy)A subject caused a disturbance at the Buffalo Grove Fitness Center and knocked over a computer monitor. During his interaction with employees, he identified himself several times to employees as a federal officer while displaying some type of badge and ID card. Subject was arrested and charged with disorderly conduct and false impersonation of a police officer. Aggravated Unlawful Use of Weapon/Unlawful Possession of a Weapon by a Felon/Possession of Cannabis—An officer stopped a subject for a traffic violation which resulted in a DUI arrest.While searching the car,officers located a loaded hand gun and cannabis. Subject is a convicted felon. Commercial Burglary- (1600 block of Weiland Rd) A business was burglarized overnight. Offender(s) broke out the glass of the front door and entered the business. Taken was United States Currency. Possession of a Controlled Substance- (100 block of Mchenry) Officers received a report of two subjects snorting cocaine on the sidewalk. Officers were able to locate one subject and cocaine was recovered. He was charged with possession of a controlled substance Commercial Burglary-(1100 block of McHenry Rd)A business was burglarized overnight. Offender(s) broke out the glass of the front door and entered the business. Taken was United States Currency. Traffic Unit During the month of October, the following Hot Spots were monitored: Checker Drive—Speeding Deerfield Pkwy—Speeding Thompson Blvd.-Speeding/Stop Sign 6 Hours 8 Hours 6 Hours 12 Tickets, 1 warnings 18 Tickets,4 Warnings 4 Tickets, 1 Warnings The STOP Violation for the month of October was speeding violations. As a result,400 citations and 86 warning citations were issued. No other significant traffic concerns were brought to the attention of the traffic unit this month. The following top five high crash locations of 2012 were monitored for 35 hours,and resulted in 59 tickets and 24 warnings being issued. • Buffalo Grove Rd. and McHenry Rd. • Lake Cook Rd. and McHenry Rd. • Arlington Heights Rd. and Lake Cook Rd. • Arlington Heights Rd. and McHenry Rd. • Buffalo Grove Rd. and Dundee Rd. Total: 55 hours were spent monitoring the Hot Spots and high crash locations, which resulted in 123 total traffic contacts. 1 Police Highlights - October ° � :�� : . Crash Reports for 1 2012 & 2013 YTD crashes October 1200 90 1000 1 80 70 800 60 600 50 40 400 30 20 200 10 0 8ttt 0 Property Personal Hit& Run Fatalities Property Personal Hit& Run Fatalities j Damage Injury Damage Injury ni Oct.-13 a Oct.-12 uuuuui 2013 2012 Highway vs. Private Property Crashes Type of Crash Highway ay m... Private Property .. ., U Oct.2013 YTD 2013 YTD 2012 Oct 2013 Fr230 D 2013 YTD 2012 .__..... __ .. .. _........ _ . �. PropertyDamage 64 733 625 14 250 Personal Injury 15 121 110 1 9 6 Hit& Run 2 33 39 4 47 33 Fatalities 0 0 0 0 0 0 Total _.8.1J—887 774 19 286 289 Overwei ht Truck Enforcement for October Numberof Trucks Amount of Fines October 2013 6 $17,930.00 October 2012 0 $0.00 2 Police Highlights - October �, 2013 Administration Crime Prevention During October,there were 78 false burglar alarms. Crime Prevention sent letters to these businesses offering security evaluations and will follow up in an attempt to limit the false alarms. The annual Law/Alcohol Awareness Seminar was held on October 28 and 29. This program was presented by the Crime Prevention Unit with assistance from Bill Raysa and Jeff Jacobs from the SOS Police. It was attended by all 53 liquor license holders. The Crime Prevention Unit also partnered with the DEA on October 26, and provided a drop off point for unwanted prescription drugs. This event was very successful and collected over 140 pounds of prescription drugs. The Crime Prevention Unit attended three senior citizen programs, one robbery presentation,two neighbor dispute meetings, and assisted with the preparation for the upcoming CALEA assessment. The Police Volunteers logged 12.75 hours during October, bringing them up to 223 hours year to date. Technology Research was completed on the mobile video recording options for use in police vehicles. Proposal submitted awaiting action by Village Board on December 2, 2013. The Staff Sergeant continued to work with ADAST Horbus on migration to the new website. The Staff Sergeant also provided assistance to Staff Services Commander with preparations for upcoming on-site CALEA assessment. Administrative Tows In the month of October, we towed and impounded 12 vehicles that were used in the commision of either DUI or driving with a suspended or revoked drivers license as a result of a conviction of DUI. $6,000.00 in fees were collected, bringing the year to date for 2013 to $59,000.00. During October 2012, 9 vehicles were towed and impounded, and year to date was$46,500.00. ............... ..__........ . ........ .................. Revenue Month YTD'13 YDT'12 Administration Tows $6,000.00 $59,000.00 $46,500.00 Municipal Bail Fees $640.00 $800.00 $0.00 ............... _.... DUI Fund* $2,307.00 $19,660.00 $22,252.00 Court Fines* $38,900.00 $344,444.00 $302,366.00 _....... .._...... .M............_ Vehicle Equipment Fund Fees* $7,250.00 $62,563.00 $44,723.00 Warrant Arrest Fees* $200.00 $952.00 $468.00 _......._.... _____.... __.... ___ Crash Report Fees $405.00 $3,955.00 $2,890.00 E-Ticket Fees* $374.00 $3,497.00 $2,860.00 Auctioned Propert y y .. $9.04 �._ $1,239.86 $1,354.45 Overweight Trucks $17,930.00 $87,816.00 $35,626.00 *Is one month in arrears. 3 Police Highlights - October 2011 3 , ,,, .... ,N„n 250 _ Top Nine Calls For Service 200 (not including any crash related incidents) 150 i uuuuui Oct-13 100 Oct-12 50 0 �pc' OAP e'<- �o i 1200 1000 „Zomm,� 800 600 Year to Date 400 Oct-13 Calls for 200 ]"6 m Oct-12 Service 0 f' Oct .Part I ., , Oct-13 Part II Part III 11402 -- October Calls for Service 12000 � - 10000 112 8000 6000 �' -.. is YTD-Oct 2013 4000 321 869 2000 YTD-Oct 2012 ' 2T6 0 , . 082 YTD-Oct 2012 Part I YTD-Oct 2013 Part II Part III 4 I Police Highlights - October 20" Citations and Parking Tickets 12,000 11,139 10,000 %8,191°�8,0006,0004,000 1bct-13 2,6042 2,000 § 1,10Qct-13 87 " Illllllllllllu Oct-13 316 YTD 2013 iiP Citations Parking Tickets ®YTD 2012 I Citations Parking Tickets Oct-13 1,105 316 J YTD 2013 11,139 2604 YTD 20121 8,594 2,871 Arrests j IIIIIIIIIIII Oct-13 M YTD 2013 0 YTD 2012 i 710 /j� j� 587 2 6 f i 44 Part I Crimes Part II Offenses m Part III Codes 5 Police Highlights - October P 3 Investigations There were 19 new cases assigned. Some of the case highlights: • A student at Aptakisic Jr. High created a fictitious email account in another student's name, and sent harassing/threatening emails to teachers and school officials. The student was identified and petitioned through the juvenile court along with disciplinary action by the school. • Two Dunkin Donuts shops were burglarized. Several other Dunkin Donuts in the north and south suburbs have also been burglarized. We are working with other agencies on identifying the offender. • A K-9 search was conducted of vehicles at the Buffalo Grove High School. Drug paraphernalia was located in one vehicle,and the student was given school consequences. October 2013 n Closed Cases iiiiiiiiiiii New Cases Arrests The Juvenile Division had 11 total contacts, and 12 total offenses. Of the 12 offenses, 11 were charged with misdemeanors, and one felony offense. Contacts/Resolved, Local Ordianance,1 1 Station u tme^nts,2 Peer Jury,4 Petition-Lake County, 1 I I Juvenile Dispositions Evidence During the month of October, 32 cases were entered into evidence. As a result, 63 items were submitted as Evidence/Property. In addition, we received a check for$9.04 from Propertyroom.com 6 Sriµ u N Crime Reporting: October 2013 Village of Buffalo Grove ° Crime Legend �PSK DR ° Burglary to Motor Vehicle PFEdarr Residential Burglary Criminal Property Damage mwwuww.wwmen rwrvrwau°owvw�awxrr°r ��.�.�.o�a;"ww:��h ��rv .. � ..1'mR uu�ax 4r aAAAa� "- �P;pryw'Nn"NiOi""'�". Criminal Vehicle Damage Retail Theft s>4 Theft: Over$500 � al �4 in w �xlu Theft: Under$500 x .c;yrkA,,a ,'1' d+gt wwi w a r +ik 'b7d Pky] e M d w yN, 'ro ,VD R❑ ' I� 9kMMMdtlb'M. yryWl mwuwwq, ddr]� T 1d1 4"yY Ca{d e, W Clr@y M,d"rom0 e�yµA,�r� wsw �wMiIM�IWIYlwwM,'W a,... R wTM a 5�h 1Y='..Nr -4b f,'yeS `4M 4e4 ar gURY DR �<,Q u Z o ww R o GROVE DR .»xaq.rr ALDF/y . pp'IrIR Ii,UR'x" DEERFIELD PY.bW dlP;:,t Ir II N P YA'.I N 9'4. l 11q. 31 0 J yhSBllyg � a �zed III I°�� 01, ra'w`µcOR 10 14 F I�6M1IL Url II IUm&b! w+wnrwn �r yMs' NRlCG ra iMwIM'1MM�ueM1'm'PMNMa w � 1AMwdMs4ArFNYdNWI.Fw.s wwY Jdd m wq v.d wwu�w�' 0dl'-d'KrF WM MI GN d�" rYdY,��.Md'.FAI�wXY1�MwWtiM4NwMNMv.;w � d"✓G:4"nl�f Yn �� NlN I 'Nfy ✓.y x � ^AVE V, f ON �. ++E M °� aw;w°u� w�p + dfidlMl %,�!! Idb,9A•AI.. g'• ;, " n l6k0i M6,4§.9�"t �io�uamn6'1F wa»e,m PK. r-m @ PL � aaau °Fr° "^x t� t redrunyxx �, o a � n¢rw�w.drr"rud wuwrirww i z 6�Mbl N4•tlYJYrd YAVA' el d'�f4� a 44" YR 9 Q) Map Legend ''I tnr �w�www �z mumol �,rr•r'.x.r:x tx p�xr�www.� www Municipal Boundary d �w�wr y �rL " 9HUR DR Recreation Area 4 rM1 f 9r f u d � � P�g ��F TRINITY l 11 77 G!f r,' "7R Ca ! sC V0 Lake or River WwwwwMw 'µµ b h� LLI' d '� A Q I II M 'r, aYW f i JO 1 I I I� ' � y�v ads pry fi 0 0.2 0.4 0.8 1.2 1.6 '. j COLLEGE R 3 P7f7§�luM wniLL<alx �x � aa —A"I �,fla a� +Fbr Miles PUBLIC WORKS DEPARTMENT OPERATIONS DIVISION October-13 WATER PUMPAGE REPORT (month) TOTAL THIS PERIOD FISCAL YEAR TO DATE LOCATION CURRENT LAST YEAR CURRENT LAST YEAR Well/Pumping Station#1 345 So.Arlington Heights Rd. Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.000 Lake Water Pumpage(mil.gal.) 9 729 12.262 100.766 140.564 TOTAL PUMPAGE 9.729 12.262 100.766 140.564 Well/Pumping Station#2 525 No.Arlington Heights Rd. Well Pumpage(mil.gal.) 0,000 0.000 0.000 0.215 Lake Water Pumpage(mil.gal.) 26.45,E 24.102 2,63,,.0,84, 236„264 TOTAL PUMPAGE(mil.gal.) 26.458 24.102 263.084 236.479 Well/Pumping Station#6 120 Horatio Blvd. Well Pumpage(mil.gal.) 0 000 0.000 0.000 0.000 Lake Water Pumpage(mil.gal.) 35.166 33.511 311.060 403.879 TOTAL PUMPAGE(mil.gal.) 35.166 33.511 311.060 403.879 Pumping Station#7 401 LaSallle Ln. Lake Water Pumpage(mil.gal.) 26583 31.011 449.460 462.867 TOTAL PUMPAGE(mil.gal.) 26.583 31.011 449.460 462.867 Total Well Pumpage(mil.gal.) 0,000 0.000 0.000 0.215 Total Lake Water Pumpage(mil.gal.) 97.936 100.886 1124.370 1243,574 TOTAL GALLONS PUMPED(mil.gal.) 97.936 100.88E 1124.370 1243.789 AVERAGE DAILY USAGE(mgd) 3 159 3.254 3.699 4,078 Comments Submitted by: Pater'Section,Supervisor Reviewed by: �An �u�p nnl ublic arks Ulihlxe K:/water/report/monthy/pumpage 2010 VILLAGE OF BUFFALO GROVE OPERATIONS DIVISION WATER AND SEWER SECTION October-13 WATER DAILY PUMPAGE SUMMARY LOG (mgd) Date Southwest Northwest ISouth North DAILY RAIN Well#1 Well#2 ell#6 Res.#7 TOTAL GAUGE 10/01/13 0.344 1.002 1.268 0.957 3.571 0.000 10/02/13 0.339 0.812 1.269 1.1511 3.571 0.000 10/03/13 0.316 0.950 1.237 1.0061 3.509 0.070 10/04/13 0.297 0.881 1.252 0.9821 3.412 0.010 10/05/13 0.326 0.801 1.165 0.9441 3.236 1.620 10/06/13 0.332 0.913 1.067 1.035 3.347 0.000' 10/07/13 0.307 0.865 1.173 0.852 3.197 0.000 1 10/08/13 0.308 0.885 1.153 0.837 3.183 0.000 10/09/13 0.314 0.967 1.164 0.865 3.310 0.000 10/10/13 0.309 0.838 1.133' 0.831 3.111 0.000 10/11/13 0.303 0.858' 1.169 0.899 3.229 0.000 10/12/13 0.323 0.8171 1.110 0.8691 3.119 0.000 10/13/13 0.334 0.947 1.066 1.007 3.354 0.000 10/1413 0.324 0.809 1.153 1.0061 3.292 0.000 10/15/13 0.312 0.8891 1.056 0.826 3.083 0.000 10/16/13 0.299 0.790 1.127 0.743 2.959 0.000 10/17/13 0.290 0.857' 1.123 0.704I 2.974 0.000 10/18/13 0.300 0.843' 1.134 0.784 3.061 0.000 10/19/13 0.318 0.768 1.077 0.835' 2.998 0.000 10/20/13 0.346 0.893 1.035 1.001 3.275 0.000 10/21/13 0.307 0.844 1.134 0.781 3.066 0.000 10/22/13 0.299 0.812 1.121 0.763 2.995 0.000 10/23/13 0.303I 0.791 1.129 0.763 2.986 0.000 10/24/13 0.302 0.994 1.123 0.766 3.185 0.000 10/25/13 0.294 0.660 1.131 0.650 2.735 0.000 10/26/13 0.322 0.771 1.073 0.799 2.965 0.000 10/27/13 0.372 0.984 1.072 1.071 3.499 0.000 10/28/13 0.318 0.844 1.138 0.858 3.158 0.000 10/29/13 0.2941 0.800' 1.108 0.719' 2.921 0.000 10/30/13 0.2971 0.741 1.108 0.719 2.865 0.000 10/31/13 0.280 0.832 1.098 0.5601 2.7701 0.000 TOTAL 9.7291 26.458 35.166I 26.583 97.936 1.70 Village of Buffalo Grove Public Works Department October 2013 Central Garage Section Fleet Cost Detail This Fiscal Year This Fiscal Year Last Fiscal Year Last Fiscal Year Current Period Year-To-Date Current Period Year-To-Date Usage-Miles/Hours 87,508.0 694,941.0 83,661.0 868,809.0 Fuel-Gasoline Gallons 6,209.0 52,117.0 6,384.6 64,509.1 Fuel-Diesel Gallons 4,998.0 34,640.0 5,114.5 47,174.2 Fuel Usage-MPG/MPH 7.8 8.0 7.3 7.8 En-Oil-Usage/Qt. 0.0 0.0 0.0 0.0 2nd-Oil-Usage/Qt. 0.0 0.0 0.0 0.0 Road Calls 2.0 2.0 0.0 10.0 #Repairs 614.0 4,801.0 762.0 6,709.0 Shop Hours 723.0 4,776.0 693.5 6,360.0 Down Hours 4,542.0 26,548.3 4,207.0 34,733.0 Cost Imk Cos Imk Cost Imk Cos 10k 4211 -Gasoline 19,005.00 0.217 165,241.2 1.888 21,194.7 0.077 208,725.5 0.077 4212-Diesel 16,895.00 0.193 116,967.9 1.337 17,900.8 0.047 151,984.3 0.047 4215-Add Eng-Oil 0.00 0.000 0.0 0.000 0.00 0.000 0.0 0.000 4215-Add 2nd-Oil 0.00 0.000 0.0 0.000 0.00 0.000 0.0 0.000 4213-Shop Parts 10,669.00 0.122 83,379.7 0.953 16,635.1 0.071 105,749.0 0.071 4214-Shop Labor 41,982.00 0.480 279,806.4 3.197 39,475.5 0.175 367,717.7 0.175 4218-Outside Repair 14,736.00 0.168 60,194.1 0.688 10,369.1 0.357 52,053.5 0.357 TOTAL 103,287.00 1.180 705,589.40 1.015 105,575.14 1.262 886,229.97 1.020 Submitted by w FI et anager Reviewed by: /) De, fy Director of P lic Wjrks g:\common\garage\reports\monthly\monend13 W 7 Z W wa W LU W ZO Y' I�(OOm N Q~ � 2� U w e} Z Q N Z O O O O O O O O W N m 2 m O a O m O m N O m v Q A N N N N O r W W mAo�m r who w w O moi am co ¢ } m m m m A N L ¢ N A m m v N W M m > A M v - m m�n n W W NMN tnp m N m Q N N m ODAv m W W ❑ » > r Y w LuIrm m O N m v W o w w h m o O m o O O m O M V< n 2 w z U r w m m m n m N v r W ' N m N N W m M m w m FrLL ¢m m v M N m V-m O ¢m t7 M O w D a O EL LU M z Oz Oz O J ¢ W W w LL O J ¢W ..0000m W ¢z 000000m0000nNo v 0 0 O ¢ W n m o 0 oLn o o m m }oIo 0 0 >-Z O Wn Oo 80,0 mm a 0 0 m N A r Om m m m m N W C a z (n r 0> m t7 W m m m n LL Q m m N m m 'N N m S 1e ¢ Y fn 0 W W..N m �['i v OD iW m A n m W ofJ p � LL O m A M p Q W ❑ a w a j 'A >j ZFa' ❑ ? 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Health Inspector Date: November 5, 2013 Subject: Health Department Activity Report for the Month of October Day Care Center/Day Care Home 1 Food Service Inspections 18 Food Service Re-inspections 2 Food Service Construction Inspections 5 Foodstore Inspections 3 Food Service Pre-opening Inspections 1 Plan Reviews 21 Complaint Inspections & Follow-up 200 Property Maintenance Inspections 301 Microwave Inspections 0 Carbon Monoxide(Commercial/Residential) 0 Radon Kit Installation & Follow-up 0 Vending Machine License Inspections 4 Mobile Vendor Licenses/Inspections 0 Swimming Pool/Spa Inspections/Re-inspections 0 Temporary Foodservice Inspections/Reinspections 0 Emergency Inspections & Re-inspections 0 Assistance to Public 328 Meetings &Training: Ongoing Fire Prevention Inspections Rental Housing Inspections -see separate listing Farmers Market cc: Board of Health DEPARTMENT OF BUILDING AND ZONING PUBLIC SAFETY ACTIVITY REPORT October, 2013 IV. LITIGATION: Please see attachment. V, CODE CONFERENCES: October 3, 2013 —Onsite Meeting-Brunswick. October 9, 2013 —ART - Allstate Insurance, 480 Half Day Road-Deviation to the Woodland Commons Sign Criteria. October 10, 2013 —Appearance Review- Pulte Homes house models for the Hoffinann property, 22140 N Prairie Rd. October 10, 2013 —Windbrooke Code Conference—Remodeling. October 21, 2013 —Kilmer Park Lighting meeting with Park District. October 22, 2013 —Pulte Homes - discussion of site plan and engineering plan with development team. IV. PROPERTY MANAGEMENT: OCTOBER,2013 BUFFALO COURT: Removed numerous illegal signs. BUFFALO GROVE SHOPPES: Removed numerous illegal signs. CAMBRIDGE COMMONS: No action required. CAMBRIDGE WEST: No action required. CHASE PLAZA: Removed numerous illegal signs. COUNTRY COURT: Removed numerous illegal signs. CREEKSIDE COMMONS: Removed numerous illegal signs. DUNDEE POINT: No action required. DUNELL CENTER: No action required. THE GROVE: Removed an illegal sign. GROVE COURT: No action required. GROVE COURT—Zimmerman: No action required. GROVE POINT PLAZA: No action required. HIGHLAND OAKS: Removed numerous illegal signs. PLAZA VERDE East: 1. The North side of the parking lot off of Dundee Rd. requires repairs. On Saturday June 2, 2012,photographs were taken of the parking lot so further action can be taken with management. Carol Berman notified and given pictures. PLAZA VERDE West: Removed numerous illegal signs. PLAZA(THE): Removed numerous illegal signs. THE SHOPS AT APTAKISIC CREEK: Removed numerous illegal signs. SPOERLEIN COMMONS: No action required. STRATHMORE SHOPPING CENTER: No action required. STRATHMORE SQUARE: Removed numerous illegal signs, TOWN CENTER: 1. Three vacant unit signs are required to be removed. 2. Storage unit still in rear of center on South side of building. 3. Sidewalk in need of repairs across from Post Office at Deerfield bakery. On Thursday October 31, 2013 I called management and requested that the sidewalk. I was advised that the work will be scheduled for Spring of 2014. VILLAGE PLAZA: No action required. WOODLAND COMMONS: Removed numerous illegal signs. Property Maintenance Report submitted by Joe Arizzi, Property Maintenance Inspector. Respectfully submitted, A40fl- k44 Brian Sheehan Deputy Building Commissioner/Operations BS:jk ENGINEERING SERVICES MONTHLY REPORT NOVEMBER 2013 Burdeen's Jewelry Parking lot paving completed. Waterbury Place Engineering punch list work continues. Chase Bank—Ranchmart Parking lot paving completed. Bucky's Express Storm sewer construction continues. M W .y. I : ;1tionico� P.E. Village Engineer We 49in . Hehir Engineering Technician KJH/Nov13 f 3 o } J w V — Z l7 m v1 v1 N N N C � W = a UO m v z O N ti z ¢ m > � z N ¢ o 0 0 a w ¢ l7 ID rn v\i u n ID 0) \ a LL ¢ o N m .N-i .N-� 00 J O O O a Ln r o n n n be cc Z z 3 a w w = H a r � Q w w p Z p z u w w r z w C7 z O / O ¢ v_' O O ca pm u ix z a OJ a z a. ID x m w z z o O w g g co z co W LL � o z ¢ = o F- J Q Ln Z 0 _a W H Y J Q 3 r z LU W wl a G K O C u W a g u � Ii (7 J W O w O a r w WOu 3 CC } Z 0 a H x M N x O v\i O N \ \ O rN O O N x Z a Ln m rn ono rn m Ox M U H NJ � z w w J Y z J g w o CC z u a a Z 3 0 g w a Q vN� p J � w Y > U V 2 Z w �n Z = Q C7 co w ¢ J Q ¢ W N w ¢ Y u 0 W O LL H N d = in J Q Village of Buffalo Grove GIS Project plan by community fiscal year 2013 Title Description Base map layers creation/conversion Conversion and creation of local vector data layers.(Roads,Centerlines,important places,etc) Benchmark Location Publication Publishing benchmark locations and key information in MapOffice Public and Web Access. Burglary Incident Mapping Mapping burglary incidents and using hotspot analysis to support department investigations. CAD Rubber sheeting Build a rubber sheet tie in to be used as a spatial adjustment for the original CAD base maps for conversion of non-district layers into GIS. CENA address linking Link the address databases of CENA and GIS for a single address resource for the community. Community Map design Standard product design. County data conversion to GISC model Road_POLY,Transportation_LINE,Hydrology_POLY,Building_POLY,and ParkingArea_POLY for Lake County are complete. District layers creation/conversion Conversion and creation of district layers used in MapOffice.(Cooperate limit,Zoning,Police beats,etc) Districts within the village Availability of data for mapping fire, libraries,parks,schools,and other districts in the village EAB Management Support Supporting the community in efforts to reduce the impact of the Emerald Ash Borer. Economic and demographic reports for key Production of ESRI Business Analyst Online Reports for selected intersections through the community. intersections Fall planting 2013 Mapping the 1000 tree Plantings planned for 2013. FEMA SFHA Map design Standard product design. Fire Grid Map design Standard product design. Fire Grid Mapping Support Use GIS to maintain the Fire Grid locations within the village. Fire Mapbook Support Create paper Fire Mapbooks using GIS for use by Fire Staff,as a backup. Fire Response Time Mapping Use the Drive-Time Analysis Extension in GIs to do an analysis of different drive times for each of the fire stations. GIS Address database creation/conversion Address database conversion to GISC model is complete. GIS Application Evaluatiom Review and document of the two existing GIS applications for function and content, Then,plan how and timeframe for moving functions and uses to MapOffice Golf Tee Mapping Support Use GIs to track each of the golf tee locations for the village golf courses in case of emergency,EMS will be able to locate the victims quickly. Legislative District Mapping Support Support the village staff in creating maps identifying all of the polling places in Buffalo Grove for use by the public. MapOffice Data Creation Creation of standard data layers in the support of the GISC's MapOffice Product if source data exists. MapOffice Public release MapOffice Public release MapOffice Web Access release MapOffice Web Access release Parking Restriction Exemption Location Providing a layer in MapOffice to show known parking restriction exemptions. Mapping Police Beat Map design Standard product design.Revising police beats. Sewer data CAD conversion Sewer data CAD conversion Storm water CAD conversion(Started in Storm water CAD conversion(Started in year one,Completed in year 2) year one,Completed in year 2) Tree Inventory Publication Tree Inventory Publication Friday,June 28,2013 Page 1 of 5 Village of Buffalo Grove - GIS Project plan by community fiscal year Water model conversion Water model conversion Zoning Map design Standard product design. 2014 Title Description Address Atlas Book Conversion Migrate the existing data from CAD into GIS and produce an updated atlas book in GIS. Address Comparison Support Compare the CENA Address Database to the New World Address Data to find missing or incorrect addresses. Annexation Map Review,update,and publication of the Annexation Map. Available Property Mapping Support Use GIS to support village staff in maintaining and creating maps and attributes of the available properties in the village. Available property's layer Display of available retail,commercial,vacant,industrial,and developable property's in MapOffice Beat Analysis Support Supporting the department in the analysis of beat activity to improve beat divisions. Bike Path Map Production Migrate the existing data from CAD into GIS and publish in MapOffice Public and Web Access. Bike Rack Locations Creation of data for the locations of bike racks throughout the community Business Improvement District Mapping Assist village staff using GIS in creating Business Improvement District maps. Support Catch Basin grid map Displaying the catch basin grid map in MapOffice Web Access. Cell tower locations Production of data of cell tower locations,heights,and service providers Cellular Tower Tracking Use GIS to maintain the location as well as height,address,and service providers on each tower. Census demographic maps Creation of maps showing demographics of the community and neighbors. Cold Patch Tracking Displaying street segments with cold patching applied. Comprehensive plan maps Conversion of the comprehensive plan maps and make them visible in MapOffice Crack Sealing support Displaying street segments with crack sealing applied. Development Records Support Use GIS to assist village staff in maintaining development records. Downtown Development Project Support Use GIS to assist Village Staff in any project related mapping support. Driveway with and apron tracking Tracking of driveway and apron enforcement in the community Emergency Street Lighting Support Identify the locations in the Village where there is emergency street lighting,and identify locations where emergency lighting needs to be added. Fall planting 2014 Mapping the 2000 tree planting planned for 2014. Flood induation Analysis Using FEMA cross section,local elevation data,and local flooding records to show induation areas for varying flood stages. Gas Light Location Tracking Maintain the Gas Light locations within the village using GIS. Gas Line and Fuel Island Utility Mapping Migrate the existing data from CAD into GIs and produce and updated map in GIs. Generator Mapping Support Use GIS to maintain the location and attributes for all of the generators located at Village-owned Buildings. Land Use Map Display of community land use in MapOffice. Land Use Map Production Migrate the existing data from CAD into GIs and produce an updated map in GIs. Open space tracking Tracking village owned,park district owned,and privately owned open space Road Ownership and Maintenance Adding road ownership and maintenance information to MapOffice Web Access. Identification Root Cutting Tracking Visually report of root cutting operations of the village annually. Friday,June 28,2013 Page 2 of 5 Village of Buffalo Grove - GIS Project plan by community fiscal year Sanitary Sewer Atlas Book Conversion Migrate the existing data from CAD into GIS and produce an updated atlas book in GIS. Sanitary Sewer Cleaning Map Production Migrate the existing data from CAD into GIS and produce an updated map in GIS. Snow Plow District Map Production Update the overview and individual snow plow district maps Snow Route(agency)mapping Build a layer for MapOffice public to show snow plowing responsibilities per street. Storm Sewer Atlas Book Conversion Migrate the existing data from CAD into GIS and produce an updated atlas book in GIS. Storm Sewer Fee Support Supporting the communities investigation into a storm water management fee. Subdivision by Year Map Production Migrate the existing data from CAD into GIS and produce an updated map in GIS. Traffic Incident Mapping Providing maps and analysis of traffic incidents. Tree Location Map Production Migrate the existing data from CAD into GIS and produce an updated map in MapOffice Web Access and Public. Tree Trimming Schedule Map Production Migrate the existing data from CAD into GIS and produce an updated map in GIS. Village Owned Parcels Map Production Migrate the existing data from CAD into GIs and produce an updated map in GIs. Water Atlas Book Conversion Migrate the existing data from CAD into GIS and produce an updated atlas book in GIS. 2015 Title Description Bike path and sidewalk conditions map Mapping used to display and update the physical status of bike baths and sidewalks in the community Catch Basin Cleaning Area Map Production Migrate the existing data from CAD into GIS and produce an updated map in GIS. Fall planting 2015 Mapping the 3000 tree plantings planned for 2015. Green space management support Supporting forestry with green space management with displaying managed areas,mowing zones, fertilizer application,weed control application,and other related work. Hydrant Flow Testing Support Use GIS to track the hydrant flow rates,as well as the dates when they were last tested. Hydrant Flushing Planning and Summary Build a map to show planned hydrants for flushing with updateable status to show progress. Map Hydrant Flushing zone map Publish a map to the public showing zone and flushing schedule. License Tracking Support Use GIS to maintain the locations and attributes of current and new liquor and pool licenses throughout the village,including the creation of a Business Intelligence linked to New World Liquor license location mapping Liquor license location mapping to asset the department in investigations and sting operations. Location Maps Production of maps for site development plan review Pavement Marking Location Tracking Use GIS to keep track of the location and attributes of all pavement markings in the Village. Pavement Marking Program Support Add a display method to the existing pavement marking inventory. Population and housing unit projections by Map production showing population and housing unit projections by geography geography Pot Hole Location Tracking Use GIs to keep track of Potholes in the Village,to access if the structure needs to be filed,or identify entire segments of roadway that need to be resurfaced. Rate Code Map Production Migrate the existing data from CAD into GIS and produce an updated map in GIS. Salting route optimization Provide route optimization for each district salting operations. School Evacuation Route Mapping Map out school evacuation routes for emergency action plans. Sewer Flushing Grid Map Production Publish the sewer flushing grid to MapOffice Web Access Sewer Service Area Map Production Migrate the existing data from CAD into GIS and produce an updated map in GIS. Storm Sewer Cleaning Map Production Migrate the existing data from CAD into GIS and produce an updated map in GIS. Friday,June 28,2013 Page 3 of 5 Village of Buffalo Grove - GIS Project plan by community fiscal year Street Improvement Map Production Migrate the existing data from CAD into GIS and produce an updated map in GIS. Street Light Areas Map Production Migrate the existing data from CAD into GIS and produce an updated map in GIS. Street Resurfacing Track street resurfacing history and plan for display in MapOffice Web Access Street Sweeping Route Optimization Provide route optimization for the 6 hour and 8 hour street sweeping routes Traffic Management Map Annual map update of the traffic management map Utility Billing Support Support the village staff using GIS to track and identify possible problem locations or abandoned homes that might have squatters,as well as other related projects. Utility locate history and support Using JULIE locate tickets,annually show where different types of tickets were requested through out the community,specifically with directional boring Water Billing information Business Water Billing information Business Intelligence Intelligence Water Main Break Tracking Mapping water main breaks and repairs in GIS. Water Service Area Map Production Migrate the existing data from CAD into GIS and produce an updated map in GIS. Watershed Areas Map Production Migrate the existing data from CAD into GIS and produce an updated map in GIS. Zoning and Development approvals Display of the history of zoning and development approvals in MapOffice 2016 Title Description B-Box and Lateral Data Entry Enter in data for b-box and lateral lines from meter cards in Public Works. Benchmark Catch basin tracking Displaying the locations and results of the catch basin tracking program. Bike Path and sidewalk signs maps Creation of data for the location of bike path signs through the community CAD-GIS data connection Build and setup an automated publish process or FDO connection for CAD to have access to live GIS data. CALEA Accreditation support Assisting the community in recertification efforts. Commercial sign inventory A layer to track approved signs size,height,type,distance to the ground,and other characteristics and variations to the sign code. Nox Box Mapping Support Use GIS to maintain the locations and detailed information about all of the Nox Box Locations and building information for those areas in the village.This includes connecting possible data to laserfische. Reference Drawing Inventory Link scanned as built document to GIS and show in Web Access as an custom overlay. Sanitary Sewer Televising Map Production Migrate the existing data from CAD into GIS and produce an updated map in GIS. Sewer Lining Support Tracking sewer lining history and future plans in GIs Sidewalk Map Production Migrate the existing data from CAD into GIS and produce an updated map in GIS. Sign Management Support Link the sign inventory to MapOffice for display of sign information Special use locations Displaying the locations of special use areas in MapOffice. Storm Sewer Grate,Retention,and Storm grate,Retention,and detention pond inspections. Detention pond inspections. Storm Sewer Televising Map Production Migrate the existing data from CAD into GIS and produce an updated map in GIS. Street Lights Atlas Book Conversion Migrate the existing data from CAD into GIS and produce an updated atlas book in GIS. Televising Tracking Setup Link televising data and videos into MapOffice Web Access. Televising Tracking Setup Provide best practice for the capture of televising video for integration into GIS Utility Complaint Mapping Support Assist village staff in mapping the complaints(ComEd,Comcast,ect.) by the public using an excel sheet to track addresses. Friday,June 28,2013 Page 4 of 5 Village of Buffalo Grove - GIS Project plan by community fiscal year Vacant,abandoned,and foreclosed housing Display of vacant,abandoned,and foreclosed housing units in MapOffice units map 2017 Title Description IMS program support Supporting the community in the collection,review,and use of data from IMS. Snow Plow AVL link investigation Investigate the linking of the snowplow AVL information into GIS Subdivision maps linked to scanned plats Creation of a subdivision layer for MapOffice with the ability to linked to scan plats Surface flow identification and tracking Surface flow identification and tracking 2018 Title Description Bank Erosion location tracking Track stream bank erosion and control measures in GIS. mPower Application Review Review of the Mpower Application for functionality and recommendation when to stop support with matching tools available from GIs. Valve Turning software integration Valve Turning software integration investigation investigation Annual Title Description Address Maintenance Create and maintain community-wide address data in the GISC model as both a general resource for all departments and to support the core function of the GIS program. Base Mapping Support Support the Community's GIs Coordinator with planning, budgeting,acquiring,reviewing,and updating photogrammetric,topographic,LiDAR,and orthophoto data,which supports projects and analysis for all departments. BG Days and Art Fair Generator Location Assist staff to create a map that locates all of the generators for the local town festivals. Maps Buffalo Grove Days Support Supporting the community in the planning and management of the Buffalo Grove Days event. Client Training and Support Prepare for and train community staff members on the general use of products,systems,or methods that do not fit into existing projects.This typically includes training staff members to use ArcGIS software,but does not include training on GISC software such as MapOffice Advanced or Mobile Data Viewer. Community Map Maintenance Maintain a standard street map product for client from GIS. County parcel and assessor integration Integrate county parcel data with all GISC standards,specifically the addressing model and all layers coincident with parcels. Data and Geodatabase Maintenance GISC standard geodatabases outside of existing projects,including regular publication of data to community staff using ArcGIS software. GIS User Group Meeting Introductory GIS Users Group(GUG)meeting to introduce MapOffice Incident Mapping Once a month,update a Business Intelligence with the most recent traffic and crime data. Sewer Utility Maintenance Creation and maintenance of data and projects specifically with GISC sewer utility model.This typically includes combined,sewage,and storm systems. Special Event Support Assist village staff in mapping support of any special events. Support Based Work Ad-hoc support of community staff requests for maps,data,and/or other outputs. Water Utility Maintenance Creation and maintenance of data and projects specifically with GISC water utility model. Zoning Map Update Maintain a standard zoning map product for client production and use. Friday,June 28,2013 Page 5 of 5