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2014-01-06 - Village Board Regular Meeting - Agenda Packet STATE OF ILLINOIS ) ss. COUNTY OF COOK ) CERTIFICATE I, Janet M. Sirabian, certify that I am the duly elected and acting Village Clerk of the Village of Buffalo Grove, Cook and Lake Counties, Illinois. I further certify that the attached meeting notice and agenda were posted on the inside of the front door of the Buffalo Grove Village Hall, 50 Raupp Boulevard, Buffalo Grove, Illinois at 11:00, A.M. on Friday, January 3, 2014 and thereafter were continuously viewable from the outside until said meeting and further were posted on the Village of Buffalo Grove's website for the purpose of compliance with the Open Meetings Act. Dated at Buffalo Grove, Illinois,this 3rd day of January, 2014. Vil age Clerk By9 The following is a Preliminary Agenda for the upcoming Board meeting. The agenda will be emailed to Department Directors and the Village Board on Tuesday,following the previous Village Board meeting. The agenda will again be emailed to the aforementioned groups the week of the agenda preparation. The final agenda will be issued on the Thursday prior to the Board meeting. The agenda can be obtained from the Village's web site at www.vbg.org. VILLAGE OF Fifty Raupp Blvd off l Meeting of the Village of Buffalo Grove Buffalo Grove, IL 60089-2100 lire:,,c Board of Trustees Phone:847-459-2500 Regular Meeting January 6, 2014 at 7:30 PM 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Minutes A. Minutes of the December 16, 2013 Village Board Meeting 5. Approval of Warrant A. Presentation and Reading of Warrant #1223 6. Village President's Report 7. Village Manager's Report A. Pay for Performance Program (Trustee Sussman) 8. Special Business A. Public Hearing: Consideration of a draft annexation agreement concerning the Kedroski property, 23031 N. Prairie Road (Trustee Terson) 9. Reports from the Trustees 10. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. (Attached). Consent Agenda: Ordinances and Resolutions A. Ordinance No. 2014-2: Amending 5.20 Liquor Controls (President Braiman) SUMMARY: Liquor license requested for grocer at Dundee and Buffalo Grove roads Consent Agenda: Unfinished Business None. Consent Agenda: New Business None. Village Board of Trustees-Preliminary Agenda Page 1 11. Ordinances and Resolutions A. Ordinance No. 2014-3: An Ordinance Authorizing Appropriations for the Village of Buffalo Grove for the Period January 1, 2014 Through December 31, 2014. (Trustee Berman) 12. Unfinished Business 13. New Business A. Authorization to Approve Joint Elevator Inspection Agreement (Trustee Stein) B. Authorization to Request Proposals - Authorization to Procure 2014 Projects Through Formal Competitive Purchasing Process 14. Questions from the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 15. Executive Session A. Personnel: Section 2(c)(1) of the Illinois Open Meetings Act 16. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. Village Board of Trustees-Preliminary Agenda Page 2 Meeting of the Village of Buffalo Grove Fifty Raupp Blvd � Buffalo Grove, I L 60089-2100 Board of Trustees Phone:847-459-2500 Regular Meeting January 6, 2014 at 7:30 PM 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Minutes A. Minutes of the December 16, 2013 Village Board Meeting [GO TO] 5. Approval of Warrant A. Presentation and Reading of Warrant#1223 [GO TO] 6. Village President's Report A. Commendation Honoring Ms. Megan Bozek (Clerk Sirabian) [GO TO] 7. Village Manager's Report A. Weiland Road Financial Impact Analysis (Trustee Berman) [GO TO] 8. Special Business A. Public Hearing: Consideration of a draft annexation agreement concerning the Kedroski property, 23031 N. Prairie Road (Trustee Terson) [GO TO] B. Public Hearing: Fiscal Year 2014 Appropriation Ordinance (Trustee Berman) [GO TO] 9. Reports from the Trustees 10. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. Consent Agenda: Ordinances and Resolutions A. Ordinance No. 2014-2: Amending 5.20 Liquor Controls. Class C-Garden Fresh Fruit Market, Inc. (President Braiman) SUMMARY: Class C License is cancelled for Dominick's Finer Foods at 1160 Lake Cook Road and cancelled for Dominick's Finer Foods at 770 S. Buffalo Grove Road as they are no longer in business. A Class C License is requested by Garden Fresh Fruit Market, Inc. for 770 S. Buffalo Grove Road. [GO TO] B. Ordinance No. 2014-3: An Ordinance Granting Variations to Certain Sections of the Buffalo Grove Municipal Code for The MI Group, 1120 Lake Cook Road, Suite A(Trustee Ottenheimer) SUMMARY: The Zoning Board of Appeals, by a vote of 6 to 0, recommends to the Village Board to grant the request made by The MI Group, 1120 Lake Cook Road, Suite A, for variations to the Sign Code for a wall sign. [GO TO] Consent Agenda: Unfinished Business Consent Agenda: New Business 11. Ordinances and Resolutions A. Ordinance No. 2014-4: An Ordinance Authorizing Appropriations for the Village of Buffalo Grove for the Period January 1, 2014 Through December 31, 2014. (Trustee Berman) [GO TO] B. Ordinance No. 2014-5: Amending the Comprehensive Zoning Ordinance (Title 17 of the Municipal Code) concerning medical cannabis (Trustee Stein) [GO TO] 12. Unfinished Business 13. New Business A. Authorization to Bid Certain 2014 Projects (Trustee Stein) [GO TO] 14. Questions from the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 15. Executive Session 16. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove,in compliance with the Americans with Disabilities Act,requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons. Minutes of the December 16, 2013 Village Board Meeting 4-A Overview Staff recommends approval. Attachments Trustee Liaison Staff Contact Clerk Sirabian Julie C Kamka,Finance&GS ....M.o�n.d�a...........January .............rY 6......2�0.1.�4..............................................................................................................A.............p prova.L..of...M..n.ute�s...._...Ite.m....�...4._�........................................................................................................... Y, 12810 12/16/2013 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,DECEMBER 16,2013 CALL TO ORDER President Braiman called the meeting to order at 7:42 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Braiman;Trustees Berman,Trilling,Sussman,Terson, Stein and Ottenheimer. Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Lauren Stott,Management Analyst; Scott Anderson,Director of Finance;Art Malinowski,Director of Human Resources;Brett Robinson, Purchasing Manager;Mike Reynolds,Director of Public Works;Rick Kuhl, Superintendent of Public Works; Darren Monico,Village Engineer; Carol Berman,Deputy Building Commissioner-Administration;Brian Sheehan, Deputy Building Commissioner-Operation;Police Chief Casstevens. APPROVAL OF MINUTES Moved by Ottenheimer,seconded by Terson,to approve the minutes of the December 2,2013 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. WARRANT#1222 Mr.Anderson read Warrant#1222. Moved by Sussman,seconded by Trilling,to approve Warrant#1222 in the amount of$1,516,417.93,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. VILLAGE PRESIDENT'S REPORT President Braiman appointed Julie Kamka to the position of Deputy Village Clerk to be effective on December 23, 2013. Moved by Stein,seconded by Ottenheimer,to concur with President Braiman's appointment.Upon roll call, Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. VILLAGE MANAGER'S REPORT Ms. Stott made a presentation with regard to the Village's Website, details of which may be found in the Village Board Meeting Agenda Item Overview that she prepared. Mr. Bragg thanked Ms. Stott and staff for their hard work on this project. The new website is live at this time. 12811 12/16/2013 Mr.Monico provided an update on the status of the Phase I environmental,as well as next steps to complete the Phase I of the Weiland Road/Lake Cook Road project,after which he answered questions from the Board. Discussion followed on whether or not another hearing is necessary. The financial report will be presented at the January 6,2014 meeting,and a final vote will be planned for January 20,2014. Mr.Bragg noted the submittal and posting to the website and the e-library of the Monthly Management Report for November,2013;there were no questions on the report. Mr.Malinowski made a presentation with updates to the Pay-for-Performance program since the Board's last discussion of the matter on September 30,2013,after which he answered questions from the Board. Discussion on this proposal followed. Staff seeks direction for adoption of a pay-for-performance plan at the January 6,2014 Village Board meeting,to become effective for the 2014 calendar year. Mr.Bragg stated that staff will report back to the Board with general wage adjustments on January 6,2014,and continue this discussion at the spring Committee of the Whole meeting after further information has been presented to the Board. PUBLIC HEARING—23031 N.PRAIRIE ROAD Moved by Berman,seconded by Sussman,to continue consideration of a draft Annexation Agreement concerning the Kedroski property,23031 N.Prairie Road until January 6,2014 at 7:30 P.M. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. TRUSTEE REPORTS There were no reports from Trustees. CONSENT AGENDA President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Resolution#2013-39—Executive Session Minutes Motion to pass Resolution#2013-39,authorizing the release of certain closed Executive Session minutes. Proclamation—Retirement of Joe Schwister Motion to approve Proclamation recognizing the service Joe Schwister has given to the community. Third Partv Fire Sprinkler Motion to authorize Request Qualifications for Third party Fire Sprinkler Plan Reviews. GIS Services Motion to award contract to MGP Inc. for GIS services for fiscal year 2014. Moved by Sussman,seconded by Ottenheimer,to approve the Consent Agenda. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. 12812 12/16/2013 ORDINANCE#2013-79—TAX ABATEMENT Moved by Berman,seconded by Sussman,to pass Ordinance#2013-79,abating taxes levied for the Village of Buffalo Grove,Cook and Lake Counties,Illinois,in accordance with the memorandum and draft ordinance contained in Board packets. Mr.Anderson reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item that he prepared. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. PROCLAMATIONS President Braiman read a Proclamation recognizing Carol Lieber for her 24 years of service to the Village of Buffalo Grove. President Braiman read a Proclamation recognizing Carol Berman for her 26 years of service to the Village of Buffalo Grove. President Braiman read a Proclamation recognizing Rick Kuhl for his 38 years of service to the Village of Buffalo Grove. All of these long-term employees were thanked and congratulated by the audience and the Board. QUESTIONS FROM THE AUDIENCE President Braiman reviewed the parameters to be followed by speakers,and asked if there were any questions from the audience on items not on tonight's agenda. Jeff Lieberman,2250 Avalon Drive,had a question regarding the Weiland Road project. EXECUTIVE SESSION Moved by Sussman,seconded by Stein,to move to Executive Session for the purpose of discussing Personnel, Section 2(c)(1)of the Illinois Open Meetings Act. AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. The Board moved to Executive Meeting from to 8:55 P.M.to 10:21 P.M. ADJOURNMENT Moved by Stein,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:22 P.M. 12813 12/16/2013 Janet M. Sirabian,Village Clerk APPROVED BY ME THIS 6th DAY OF January,2014 Village President Presentation and Reading of Warrant#1223 5-A Overview Approval is Recommended. Attachments Trustee Liaison Staff Contact Scott D Anderson,Finance&GS ....M.o�n.d�a...........January .............rY 6......2�0.1.�4..............................................................................................................A.............p prova.L..of..Wa�rra�nt..._...Ite.m....�...�._�........................................................................................................... Y, VILLAGE OF BUFFALO GROVE WARRANT #1223 6-Jan-14 General Fund: 2,660,608.30 Illinois Municipal Retirement Fund: 0.00 Parking Lot Fund: 0.00 Motor Fuel Tax Fund: 34,946.89 School & Park Donations 0.00 Capital Projects-Facilities: 8,917.75 Capital Projects-Streets: 123,404.18 Health Insurance Fund: 0.00 Facilities Development Debt Service Fund: 0.00 Retiree Health Savings (RHS): 0.00 Water Fund: 440,458.14 Buffalo Grove Golf Fund: 3,484.71 Arboretum Golf Fund: 9,478.21 Refuse Service Fund: 0.00 3,281,298.18 PAYROLL PERIOD ENDING 12/15/2013 898,297.96 PAYROLL PERIOD ENDING 1/2/2014 927,387.70 1,825,685.66 TOTAL WARRANT #1223 5,106,983.84 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President See appendix: Appendix001 - W#1223.pdf Commendation Honoring Ms. Megan Bozek 6-A Overview The Village is recognizing the accomplishment of Megan Bozek, a graduate of Stevenson High School who was chosen to represent the United States of America at the 2014 Winter Olympic Games in Sochi, Russia. Ms. Bozek will be playing on the women's hockey Team USA as a defenseman. Attachments Trustee Liaison Staff Contact Clerk Sirabian Monday, January 6, 2014 Village Presidents Report-Item : 6-A Weiland Road Financial Impact Analysis 7-A Overview Scott Anderson, Director of Finance and General Services,will provide a presentation outlining the financial impact analysis of the options for the Weiland Road reconstruction project. Attachments Weiland Road Funding.pdf Trustee Liaison Staff Contact Trustee Berman Scott D Anderson, Monday, January 6, 2014 Village Managers Report -Item : 7-A 13 L,J IF 16°AII 0 010VII';w" Wit TO: DANE C. BRAGG FROM: SCOTT D. ANDERSON SUBJECT: WEILAND ROAD FUNDING OPTIONS DATE: 1/2/2014 In preparation for a decision regarding the Weiland Road improvement, Village staff has prepared funding analyses for the design and construction of the project. The options involve either the existing use of unassigned funds (pay-as-you go) or the issuance of debt (pay-as-you use). The direction for financing is dependent upon whether the project proceeds as recommended by Lake County Department of Transportation (LCDOT) with the county assuming the lead role in the construction. If otherwise, external agency funds will not be available and the Village will be solely responsible for all improvement costs. ur o j e ct 0 I °t iii o ur°is: 1. Weiland Road Improvement Including baseline improvement with curb and gutter with the Prairie Road Realignment(Lake County Lead Agency—Preferred Option). This option includes Lake County and Federal Highway funding. Lake County would be the project lead agency. This is the preferred roadway improvement of all stakeholders as it is consistent with long range transportation plans. The cost to complete the improvement would be approximately $40.4 million. The cost to the Village would about 3.8 percent or$1.5 million of which a majority of those expenses have already been incurred. The remaining village obligation would be programmed in subsequent budgets as an operating transfer out the General Fund to the Capital Projects Street Fund. From a financial perspective, this is the preferred option of the Village as the commitment of Village funds will be under $.5 million. This option is also know as P1. 2. Weiland Road Improvement including baseline improvement with curb and gutter without any widening or the realignment of Prairie Road (Village of Buffalo Grove Lead Agency). This option calls for the rebuild of Weiland Road with the addition of curbs and gutters with no roadway widening. The cost of the improvement is approximately$26.5 million. The project would not add any capacity to the roadway and is not consistent with long range Lake County transportation goals.The Village would be responsible for all costs to rebuild Weiland Road. The Village would need to issue general obligation bonds to fund this improvement. 3. Weiland Road Improvement including baseline improvement with curb and gutter without widening and future Prairie Road realignment(Village of Buffalo Grove Lead Agency). If the Village opted to move in the direction of just repairing Weiland Road and determined at a point in the future that the Prairie Road Realignment was necessary to mitigate traffic congestion, the project would cost the Village approximately $44 million and would need debt financing. Option 3 reflects that same improvements as the preferred Option 1 but costs more due to the prolonged staging of the construction and the loss of economies of scale. Regardless of the project option, Weiland Road must be rebuilt. The condition of the roadway is such that routine maintenance is not a solution. In the next several years, $26.5 million in capital outlay will be required funded either by either Lake County (with federal funds) or the Village (with local funds). The second component of the options presented is the Prairie Road realignment. If the Village opts to forgo federal and county funding and takes control of the project, the calculation of the incremental cost of the realignment ($14 million) is calculated to occur in conjunction with the Weiland Road improvement. In reality, the Village may, due to fiscal concerns, wait for the realignment component of the improvement. Using a non-compounding inflation factor of 2.8 percent,the realignment project cost will grow by$392,000 per year. "1ttll ltlrf m The financial impact of the project options uses an average property taxpayer owning a property valued (market) at $300,000. The impact will be what that taxpayer will be required to pay as a proportionate cost. For the sake of the evaluation, all Village costs will be added to the tax levy as there are no corresponding revenues that would allow for a partial or full abatement of those additional principal and interest payments. Project Option #1 (Pl) There is minimum impact to Village finances in option#1 as 95 percent of the cost of the project is funded through federal and county funding. If the Village's obligation was added to the tax levy the cost to the proxy home owner would be$3.20 for one year. In reality,the $.5 million would be programmed as an option transfer out of General Fund unassigned fund balance as an investment of equity in capital. The following chart shows the Village's current debt service amortization. The Village currently has $11.34 million in outstanding debt. The principal and interest on existing debt over the next eighteen years averages$3 million per year. Debt Service Schedule by Fiscal Year 1,500,000 1,000,000 Y „µµ 2010A 500,000 _ 2010B 0u 2012 11A ti� ti� tit ,y'b ti� ,LO 1y tiL y'' tib Lh ti� tit y'b ti� 50 ,LO ,yO ,tiO ,LO ,yO ,yO ,tiO ,LO ,yO ,tiO ,tiO ,LO ,yO ,tiO ,LO ,LO There is no impact on the current debt service schedule using the preferred option P1. 2 Project Option #2 In this option, the Village will have opted to not accept the LCDOT project recommendation, forgo the 95 percent funding subsidy, and commit Village funds to rebuilding Weiland Road.To achieve this, a debt issuance will be required. Proposed Series 2014A Issue Using level debt service, the annual principal and interest on the debt related to rebuilding Weiland Road is about$2.2 million per year. After abatement the total property tax debt service levy for FY 2014 is $897,013 or $.0567 per $100 of equalized assessed value (EAV). Adding $26 million to the Village's debt produces the following debt service schedule. Debt Service Schedule by Fiscal Year 4,000,000 3,000,000 FA 2014A 2,000,000 — _ _ _ 2010A 1,000,000 ' 2010B 0 C O 2012 Off' Off' Off' Off' Off' Off' Off' Off' Off' Off' Off' Off' Off' Off' Off' Off' O� O� ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti Assuming the same level of tax subsidy for abatement purposes, the debt service levy will increase by $2.18 million. The levy will be $2,780,313 or $.178 per $100 EAV. The debt per capita (resident) will grow to $880.81. The chart shows the ten year history of per capita debt levels. Debt Per Resident $1,000 $500 $0 .,Wrr„ 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 The impact to tax payers with a home with a market value of$300,000 is $121.30 per year over the next eighteen years. �1111111111111Debt Service Pro ert Tax Burden $300,000 Market Value L ........... 2014 Lev $ 56.70 2015 Levy Qmcludes 2014A) $ 178.00 Tax Increase $ 12130 ..................................................................................................................................................... Percentage Increase 214% The impact to the Village-wide tax levy is a 14.9 percent levy increase before considering increases to support core services and mandated pensions. 3 Project Option #3 In this option, the Village will have opted to not accept the LCDOT project recommendation, forgo the 95 percent funding subsidy, and commit Village funds to rebuilding Weiland Road and constructing the Prairie Road realignment.To achieve this, a debt issuance will be required. Series 2014B Using level debt service, the annual principal and interest on the debt related to rebuilding Weiland Road is about$3.76 million per year.Total existing debt service is$.0567 per$100 EAV. Adding$44 million to the Village's debt produces the following debt service schedule. Debt Service Schedule by Fiscal Year 5,000,000 4,000,000 2014B 3,000,000 2,000,000 w 2010A 1,000,000 2010 B 0 'b O 2012 Off' O� ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti Again, assuming the same level of tax subsidy for abatement purposes, the debt service levy will increase by $3.76 million. The levy will be $4.56 million or $.291 per $100 EAV. The debt per capita (resident) will grow to $1,314.59. The chart shows the ten year history of per capita debt levels. Debt Per Resident $1,500 $1,000 $500 $0 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 The impact to tax payers with a home with a market value of$300,000 is $195.30 per year over the next eighteen years. Debt Service Property Tax Burden I„.......$340,040 Market Value,,,,,,, 2014 Lev $ 56.70 2015 Levy�mcludes 2014A) $ 291.10 Tax Increase $ 234.40 Percentage Increase 413% The impact to the Village-wide tax levy is a 25.6 percent levy increase before considering increases to support core services and mandated pensions. 4 Summary of Options i uiul s a �, P1 $3.20 1 $285.33 3.4%2 $3.20 2 $121.30 18 $880.81 14.9% $2,183.40 3 $234.40 18 $1,314.59 25.6% $4,219.20 1 Taxpayer is represented as the proxy with a$300,000 home 2Tax Levy increase is shown for illustrative purposes.The actual amount will be cash financed from reserves. The above chart makes an assumption that the level of growth in assessed values either moves up or down in unison in order to determine the total taxpayer costs. Although the assumption will not occur, the analysis provides a realistic basis to evaluate the impact on property taxpayers. Total Project Cost to Village $69,111,167 $37,028,000 $500,000 Option P1 Option 2 Option 3 The cost of each option includes both repayments of principal and related borrowing costs. The annual payment would be as follows, .............................................................................................................................................................................................................................................................................................................................................................................................................................................................. Annual Debt Service $3,735,739 $2,180,000 $ is a - Option P1 Option 2 Option 3 5 As the Village staff contemplates the issuance of bonds, consideration should be given to future debt service needs. Over the last several years, staff has made a concerted effort to highlight the capital needs (facilities and infrastructure) over the next decade. The Village's current outstanding debt levels offer significant flexibility in responding to planned capital programs (annual street maintenance) and unplanned events (Emerald Ash Borer). Over the next several years it will be important to maintain flexibility as a tool for economic development. The highest bond rating awarded by Moody's and Standard & Poors ensures the lowest borrowing costs. That rating is predicated on a number of factors including low debt levels. If the Village Board determines that either option 2 or 3 should be pursued staff will begin working with Speer Financial to calculate the most advantageous amortization schedules to level out the principal and interest payments of both current and future issues. 6 Public Hearing: Consideration of a draft annexation agreement concerning the Kedroski property, 23031 N. 8-A Prairie Road Overview Staff recommends continuation of the public hearing to January 20, 2014. Attachments Notice of Hearing_Kedroski-Prairie Rd annex agrmt.pdf Location Map,23031 N Prairie Rd.pdf Trustee Liaison Staff Contact Trustee Terson Robert E Pfeil,Planning ....M.on.da...........January .............rY 6......20.1.4..............................................................................................................S.......peC1a.l...B.us.'.Hess...._...Ite.m........8._A......................................................................................................................... Y, To be published Kedroski property,23031 N Prairie Road November 30,2013 VILLAGE OF BUFFALO GROVE Fifty Raupp Blvd Buffalo Grove,IL 60089-2100 Phone 847-459-2525 NOTICE OF PUBLIC HEARING PUBLIC NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the Village President and Trustees of the Village of Buffalo Grove on Monday, December 16, 2013 at 7:30 P.M. in the Council Chambers, Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, IL concerning the following matter: SUBJECT: Petition to the Village of Buffalo Grove for consideration on an annexation agreement and annexation with zoning in the R-2 One-family Dwelling District pursuant to the terms and conditions of the annexation agreement. PETITIONER: James & Linda Kedroski 2467 Madiera Lane Buffalo Grove, IL 60089 SUBJECT PROPERTY DESCRIPTION: Lot 3 in Knedler's Subdivision, being a subdivision of part of Lot 34 of School Trustees' Subdivision of Section 16, Township 43 North, Range 11 East of the Third Principal Meridian according to the plat thereof recorded December 12, 1956 as Document 933874 in Book 1506 of Records, Page 1, in Lake County, Illinois. PIN: 15-16-405-012 SUBJECT PROPERTY COMMON DESCRIPTION: 23031 N. Prairie Road, Prairie View, IL Documents submitted for the hearing are on file at the office of the Village Clerk, 50 Raupp Boulevard, Buffalo Grove, IL and may be examined by interested persons. Anyone with questions concerning the hearing may contact Robert Pfeil, Village Planner, 847-459-2525. All persons present at the hearing will have an opportunity to be heard. Dated this 26th day November, 2013. Janet M. Sirabian, Village Clerk Village of Buffalo Grove, IL NOTICE OF PUBLIC HEARING P�IJRE IVCN t 10S CERTIFICATE OF PUBLICATION HEREBY ttvf4 rh<fr It,uad'sdtc fie" wwlVd be held tgy the Vdlda e Presddent cdna froislees e the 01foge of Paddock Publications, Inc. 8ofdodo trove our Monda��a, tfe<:ornber 16 2013 M 7t�d P.M In ldfilf foPl ROUPa- Herald d�rers�,Buffalo 0."wr^ove muundci• nral k�raddaiut �aeudap t�on+teuard daffado Grove„ IIL oanrer•ardadg the lvlo rirda rrdaf ter n. sLdrf„g a f. Petdtdon to The Corporation organized and existing under and by virtue of the laws of Vdiloge of Buatfolo Grove Par Igo"n gr ey,�;ent a„d o^�cxo. the State of Illinois, DOES HEREBY CERTIFY that it is the publisher oil wit" ino v,01liroquerP P of the DAILY HERALD. That said DAILY HERALD is a secular drdct ptireaicuniif to,the terms o0 d conadrdans of the annex- newspaper and has been circulated daily in the Village(s)of oa ee iend. rETiiONRJo me n �He ght� Aurora.Barrington Kearaski n on o 24e7 Mcudhero Lane BdJato0rave I 3ngon lhll�l �grka sy81 FO B�d.drtn�ti�lt't,wG��dr�lh�arLi��tffn, 1��tlll arrit��t rig $Ckd FIT ION,I at 3 In dcned- Bartlett Batavia�1uffalo Grove,Burlington, 'atravptclll Hills fer°s Subrddvlsdon, being a � � enondd�rdsdon of Frard of Lol34 Camentersvillt Car Decr ark Des Plaines a �mtln ! l'gfrt Eawt 1)utYclee. of Sadhaad Trustees"Suab¢dIvi. •. . Mann of Settdon td,Tawvnshddt b lbu t� 1'l +its Elk Grove Village,lox Lake Fox River Grove,Geneya 43 Nbrth, Ponae 11 Easf of .x E w .�_ a x the Thlyd PrIncipad I".,terfd• loon according to the plat Gilh�rts Qra wlake Green Oak~ Ournee.� Hainesville. Llano rjre,. fhe+re,of recorded becer4er l2 1966 as acundent 93"74 Hanover wPar llawthorti "o�rcl�,l��llc� an l t�ttew, llrrrrtl�y�.�r�'�erdaes�, n, ffaI 15a4 of ely�llfr, Islandm Lake l ildeer Lake Villa Hake in the llills, Letkem7urLekt, Page b,in t.ak+ ourddy?tllid• nags,f dN,15.•640-012 rle View,nl�odo ft�rr ddeecN�rfar l tbnd "��k^lle,l � ��y1 g,b��DG Gt IICi�IBt �� do ¢ckyc, Mt I1lwt�)e ct SdgUE,CI �'d�r�FaERTY nectl�'t�altttc l►ndemdldtftet, I.c C�uFMFnPha'7N frie.Road, d T'darN. af°h View,It Round Lake Ilea li.Rgtund Lake Heights,Rcru�7tl..Lake park,Sel-lautribur�, v Mundf lern P tl rtinc turn Meadows Round Lake to hear Ina rare an fide ad I,he ro ` eaf flhe Village Clerk,50 Raaapp Boulevard, Buffalo S�eeP olmlat �t._Ch�arles Strt ani w,�o od lower Lakes Vernon 111t1IT1.s�.... Grove, db and In mayrost be ex. � � Du�rdee 1Vi Wis. d by In With dive ner- Volo Wttuconda, WIteell'nc, Wa st ldwood Sugar+ ro we._ Wis.Anyone t�+ith a�eestlons� .�am....�._.__.._ concerning the hearing rruavv North Aurora Contact Robert Pfelll, Vit- �.�__...___.. Zwfe Planner,847 0 2s2S. d persons presena at the hearing will suave an oppor- tunity to be heard. Gaote'l t 6s 2'4th day Novem- .........—.......... ................ .. ........ _. Geer,2Cdd . Janet M. Sirabdan, Village .... Villa Clerk County(ies)of e',rtr vdditvaw ad in atPa :L Her r ie and State of Illinois,Cook, Kane Lake McH m . rlabor°1ed fa,2(4 94431id continuously for more than one year prior to the date of the first publication of the notice hereinafter referred to and is of general circulation throughout said Village(s), County(ies) and State. I further certify that the DAILY HERALD is a newspaper as defined in "an Act to revise the law in relation to notices" as amended in 1992 Illinois Compiled Statutes, Chapter 7150,Act 5,Section 1 and 5.That a notice of which the annexed printed slip is a true copy, was published November 30.2013 �m..._..._.._.. in said DAILY HERALD,. IN WITNESS WHEREOF, the undersigned, the said PADDOCK PUBLICATIONS,Inc., has caused this certificate to be signed by,this authorized agent, at Arlington Heights,Illinois. PADDOCK PUBLICATIONS,INC. DAILY HERALD NEWSPAPERS BY `/ Aga Authorized Agent Control#4359448, LOCATION MAP : 23031 N PRAIRIE RD 'I, ia,��,��>!r� ��ul�� mil'✓� 211,219 41 V V� Iof` 23127 y r- a �sv r d NYII I x I 231 U 1 wmm I�rt..'W�, � ION 1 fl, _.. I 2I I w � G 7G 2 A�rs ✓ p, I., mw� v re v a .,r,.,,� +l 1II ��r-l�s�;JII 9i 1m,yrr/�.qp Pw JII4JIII,DIG•'%ll�I ,,,,....,m� I Al.�!W'!a& a, i i4 Uw W.,.;P I i 1 I I, IIII �tlb hU� r 2303�� 1 N Prairie Rd �;,�mmulwlmuuul�oolr�m>fulmN�mluuuD johoo"pill� P I N110, 516 4 05 012 i,�puouoml000umlmoomm>Io>I!�u�muo IM F r� N ?ulu omlu�ll�irmlo �� .�' �Nola(p �,�ir rr 2 4dJ30 muro �� u121439 �i Or,a �WIil�aolfnRi�'�"li�w alr �a°°�� " wunlom 7 ,�' � f 00 %/6'ONc aPf 6f r'i Ufa fallff, W/AL N e, �110j/ fr'/ff, r:ollr uP✓�..U//F m, Irk IVY', d e,n 1 U R=f J 239 e 1 0 24 M27 'II -�- W ', � V I A «ra I u� 0 a; W c rza III a.11D ryp W,UI U, Itl»:A"Aa W H iu ,m ui n @ IA ll Jr,w w JII fi!IL A aY G ufi f a" «rm wa w owl �� or �Saf � f la^W�nwrG Y I +, Ir�'G r mi Prepared by the Division of Planning Services, 7213120 7 3 Public Hearing: Fiscal Year 2014 Appropriation Ordinance 8-B .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends discussion. Overview As required under the Illinois Compiled Statutes, Section 5/8-2-9 in Chapter 65 of the Illinois Municipal Code,the Fiscal Year 2014 Appropriation Ordinance for all Village funds has been prepared for public hearing and consideration by the President and Board of Trustees. By statute,this ordinance must be approved and have an effective date no later than the first quarter of the applicable fiscal period. The presentation of this ordinance during the public hearing, and its subsequent adoption,will be the final step in the FY 2014 budget cycle. Notice of the public hearing was published in the Daily Herald on December 26th. Attachments Appropriation Ordinance Cover 2014.pdf Appordl4.PDF Trustee Liaison Staff Contact Trustee Berman Scott D Anderson, ....M.on.da........... ua J.a.n. .............rY 6......20.1.4..............................................................................................................S.......peC1a.l...B.us.'.Hess...._...Ite.m........8._B.......................................................................................................................... Y, 13 V J IF II A II 0 G II fC 0V II'c" l�iiui � W� t TO: DANE C. BRAGG FROM: SCOTT D. ANDERSON SUBJECT: 2014 APPROPRIATION ORDINANCE DATE: 12/31/2013 As required under the Illinois Compiled Statutes, Section 5/8-2-9 in Chapter 65 of the Illinois Municipal Code, the FY 2014 Appropriation Ordinance for all Village funds has been prepared for public hearing and consideration by the President and Board of Trustees. By statute, this ordinance must be approved and have an effective date no later than the end of the first quarter of the applicable fiscal period.The presentation of this ordinance during the public hearing,and its subsequent adoption,will be the final step in the FY 2014 budget cycle. A public hearing must be held regarding the purpose of each appropriation. Notice of such public hearing must be published at least ten days prior to the hearing. The date for the hearing is January 6, 2014. The legal notice for the hearing was published on December 26, 2013 in the Daily Herald. The ordinance may be adopted during the same meeting as the public hearing. The proposed Appropriation Ordinance for FY 2014 totals $78,112,313.The appropriation is $15,033,301 more than the approved budget for the fiscal period.This amount exceeds the underlying budget by 21 percent. The General Fund appropriations exceed the final approved budget by 6,487,859 or 23 percent. Some additional variances are noted: • $2 million provision within the Transfer Non-Operating appropriation for possible increases in either debt service or capital project transfers over and above what was contemplated at the time of the preparation of both the Capital Improvement Plan and Budget. At the current time,several of the projects proposed for FY 2014 have not been bid and the appropriation provides a contingency should an approved bid be in excess of the proposed budget. • A$225,000 increase for additional expenditures related to snow and ice control. • A $300,000 contingency for IRMA worker's comp and general liability claims in a higher deductible plan option. • $300,000 provision within Group Medical Insurance and general liability/worker's comp for excessive claims. • $200,000 additional appropriation for equipment. The remaining variance is spread throughout the remaining fund appropriations as a contingency for unexpected expenditures that may arise within the General Fund departments. The Waterworks and Sewerage Fund has appropriations that exceed budget by$2,549,742.The contingencies provided for within the ordinance are as follows: • For possible adjustment to the Lake County Sanitary Sewer treatment fee, plus unanticipated growth in county user/consumers,$.8 million • An additional$.8 million for capital projects involving lift station and water/sewer main improvements. The remaining amount is allocated to all other Waterworks and Sewerage Fund operating expense accounts with no single line item significantly in excess of budget approvals. The Buffalo Grove and Arboretum Golf Funds have appropriations that exceed budget by $337,822 or 14 percent. The contingencies provided for address unforeseen building, irrigation and course repairs, chemical and fertilizer purchases and fluctuating commodity pricing. The appropriations for Special Revenue Funds exceed the approved budget for those funds by $2.5 million. The major difference is within the Motor Fuel Tax Fund ($2.4 million) in anticipation of a increased scope of work. Appropriations in excess of budget for the Capital Projects Funds total $830,194 or 57%. The variances are as follows: • For the Facilities Capital Development program, $3.6 million has been appropriated versus an approved budget of$2.3 million. It is anticipated that this amount will provide sufficient funding for the completion of all capital construction and improvement projects included as part of the approved FY 2014 Capital Improvement Plan and will provide a contingency for any unforeseen building or infrastructure repairs that may arise during the year. • For the Village-Wide Street Construction Capital Projects Fund a total of$368,650 has been appropriated versus an approved budget of $113,000. It is anticipated that this amount will provide sufficient funding for the completion of all capital construction and improvement projects included as part of the approved FY 2014 Capital Improvement Plan. Appropriations totaling $6 million are provided for within the Police and Fire Pension Funds. This contingency provides for the transfer of all revenue in excess of budgeted expenses into fund reserves for actuarially determined future pension obligations for these defined benefit pension programs. The Appropriation Ordinance is a statutory requirement under the Illinois Municipal Code establishing the legal ceiling up to which the Village can expend funds in excess of an approved budget due to circumstances that were unforeseen at the time of budget preparation.The approved Village Budget for FY 2014 will remain the management spending control document for all departments to follow. Any contingency spending requests that would exceed the budget at the fund level will be reviewed with the President and Board of Trustees. Notice of Public Hearing 1)u lie l beret;wilt t that a CERTIFICATE OF PUBLICATION r��htWr t,earWua a�rlr� h�eld� hM the Village of buffalo "o,day, Jon orryr6s20i14 of Paddock Publications,Inc. 7,30 gs,rn of the VWllage l-IWW, 50 4 rteuleApPr, ria- D&Herld if- raga thhe o 11ltione fetee ease the a�tt,ttdat of they rv�cur4 A�nt,wara� Agt�roprtla. tion Ordinance for the VWW !age of tittrctWa rove.Cop. ies of tVue k�reasett ordinance t" algudoble In Corporation organized and existing under and by virtue of the laws of the Office of the VCWWegye In m ekaralha"ark hours, the State of Illinois DOES HEREBY CERTIFY that it is the publisher drr r,errt,atl htd`�luvess t,aure. � (;eMt t °013 r�r erav of e'e" of the DAILY HERALD. That said DAILY HERALD is a secular .111W e arc. k WAN newspaper and has been circulated daily in the Village(s)of P��lsl r Doll Herold, Y De.26,2013(d 81486) Al on uin Antioch Arlington Heielits,Aurora,Barrington... Baffin ton Hills Lake Barrington„Nortli Barrington,South Bl rrin�gtclrh Bartlett, Batav>aBuffalo Grove Burlington Campton Hill, Carpentersville,Cary,Deer Park,Des Plaines,South Elkin East Dundee Elburn,ElQain,Elk Grove Village,Fox Lake,Fox River Grove, Geneva Gilberts,Grayslake, Green Oaks, Gurnee,Hainesville,Hampshire Hanover Park,Hawthorn Woods,Hoffman Estates,Huntley Inverness Island Lake,Kildeer;...Lake Villa Lake in the Hills Lake Zu.r1eh, 1mm111 rt vine Li lmtl }wrt,�Lindenhr�r�;t, l c>ng Grove, 14�1:t rcrspc cl .. ..... undelleiii,P,,tl,,trne, .Pr,ospec,t HeigliLsd kqjEkngMeadQwsR0und Lake, Rotind l ak 3 ach,Round Like f,la, hi,s.—ci ild. ,�i g -irk chaumrzbur• , Sleepy flollow.St, 1lrrrltw�s Streasrnwortcl Tcawer l kes Vernon llill�,w,_ Volcr Waruconda Wheeling.West Dundee Wildwood.Sugar_Cirove, North Aurora County(ies)of Cook Kane Lake Mcllenr and State of Illinois,continuously for more than one year prior to the date of the first publication of the notice hereinafter referred to and is of general circulation throughout said Village(s), County(ies) and State. I further certify that the DAILY HERALD is a newspaper as defined in "an Act to revise the law in relation to notices" as amended in 1992 Illinois Compiled Statutes, Chapter 7150,Act 5,Section 1 and 5.That a notice of which the annexed printed slip is a true copy,was published December 26 2013 in said DAILY HERALD. IN WITNESS WHEREOF,the undersigned,the said PADDOCK PUBLICATIONS,Inc.,has caused this certificate to be signed by,this authorized agent, at Arlington Heights,Illinois. PADDOCK PUBLICATIONS, INC. DAILY HERALD NEWSPAPERS BY Authorized Agent Control#4361486 Ordinance No. 2014-2: Amending 5.20 Liquor Controls. 10-A Class C - Garden Fresh Fruit Market, Inc. Overview Class C License is cancelled for Dominick's Finer Foods at 1160 Lake Cook Road and cancelled for Dominick's Finer Foods at 770 S. Buffalo Grove Road as they are no longer in business. A Class C License is requested by Garden Fresh Fruit Market, Inc. for 770 S. Buffalo Grove Road. Attachments Garden Fresh Market,770 S Buffalo Grove Rd 1-6-14.pdf Trustee Liaison Staff Contact President Braiman Dane C Bragg, .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Monday, January 6, 2014 Consent Agenda: Ordinances and Resolutions - Item : 10-A 12/27/13 A ORDINANCE NO. 2014- AN ODINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS WHEREAS,the Village of Buffalo grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW,THEREFORE,BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: SECTION I. Subsection C. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby amended with deletions in st+iket-hFeug4 and additions in underline text so that Subsection C. of Section 5.20.072 shall provide as follows: C. Class C. Licensee and d/b/a Address 1. American Drug Stores,Inc. 79 Mc Henry Road d/b/a Osco z. I ricws,FilleF Feeds,!RG. tin i i GAAk D 4a 3. I rice's iller Feeds,!RG. 4 5 V.;;r#4liii4dee �^a 24. Dominick's Finer Foods,Inc. 450 Half Day Road 34. Gold Standard Liquors 124 Mc Henry Road d/b/a Binny's Beverage Depot 46. Al&Al Cellar, Inc. 1407 W. Dundee Road d/b/a Al&Al Liquor 57. Seoul Supermarket, Inc. 1204 Dundee Road ag. Highland Park CVS,LLC 20 E. Dundee Road 74. Walgreen Co. 1225 W. Dundee Road d/b/a Walgreens 844. Bond Drug Company of Illinois,LLC 15 N. Buffalo Grove Road d/b/a Walgreens 944. Bond Drug Company of Illinois,LLC 1701 N. Buffalo Grove Road d/b/a Walgreens 104-21. Jamb's One Corporation 1170 McHenry Road d/b/a BB's Liquor 1 11. Garden Fresh Fruit Market, Inc. 770 S. Buffalo Grove Road d/b/a Garden Fresh Market Section 2. A. The Class C liquor license for Dominick's Finer Foods, Inc. at 1160 Lake Cook Road is hereby withdrawn since Dominick's Finer Foods, Inc. no longer operates at said location. B. The Class C liquor license for Dominick's Finer Foods, Inc. at 45 East Dundee Road was transferred to 770 S. Buffalo Grove Road is hereby withdrawn since Dominick's Finer Foods, Inc. no longer operates at said location. C. A Class C liquor license is reserved for Garden Fresh Fruit Market,Inc. d/b/a Garden Fresh Market, for 770 S. Buffalo Grove Road. This reservation is subject to the applicant completing Village requirements for said license on or before April 6, 2014. The Village Manager shall have the authority to extend the April 6, 2014 date for good cause shown. If not so extended,this reservation shall cease. D. This section 2 shall not be codified. Section 3. This Ordinance shall be in full force and in effect from and after its passage and approval. AYES: NAYS: ABSENT: PASSED: 2014 APPROVED: 2014 Village President ATTEST: Village Clerk 2 Ordinance No. 2014-3: An Ordinance Granting Variations to Certain Sections of the Buffalo Grove Municipal Code for 10-B The MI Group, 1120 Lake Cook Road, Suite A .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview Request was made by The MI Group, 1120 Lake Cook Road, Suite A, for variance of Sign Code, Section 14.16.020, pertaining to Office & Research Districts; and Section 14.16.070, pertaining to Wall Signs, for the purpose of allowing more than one (1)wall sign on the developed parcel; to allow the total wall sign area to exceed thirty two (32) square feet for all displays; and to allow the wall sign not to face the public right-of-way. A public hearing was held on Tuesday, December 17, 2013. The Petitioner, Ms. Ida Ceravolo, The MI Group, 6745 Financial Drive, Mississauga, Ontario, Canada, L5N U7 and Ms. Martha Curnow, Hamilton Partners, 1130 Lake Cook Road, Buffalo Grove, IL 60089, testified and presented documentary evidence. Accordingly, by a vote of 6 to 0, the Zoning Board of Appeals recommends to the Village Board to grant the request made by The MI Group, 1120 Lake Cook Road, Suite A, for variance of Sign Code, Section 14.16.020, pertaining to Office & Research Districts; and Section 14.16.070, pertaining to Wall Signs, for the purpose of allowing more than one (1) wall sign on the developed parcel; to allow the total wall sign area to exceed thirty two (32) square feet for all displays; and to allow the wall sign not to face the public right-of-way. The sign is to be installed pursuant to Exhibit E. Subject to the Appearance Review Team minutes dated December 4, 2013. Pursuant to Sign Code, Section 14.40.010, Subsection B. Prior Actions Zoning Board of Appeals public hearing on Tuesday,December 17,2013. Anticipated Future Board Actions None. Attachments 1120 Lake Cook Rd#A Ord.pdf Mins&Findings.pdf Exhibit E.pdf Trustee Liaison Staff Contact Trustee Ottenheimer Brian P Sheehan,Building&Zoning .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Monday, January 6, 2014 Consent Agenda: Ordinances and Resolutions - Item : 10-B 12/26/2013 ORDINANCE NO. 2014- GRANTING VARIATIONS FROM CERTAIN SECTIONS OF THE BUFFALO GROVE SIGN CODE The MI Group at 1120 Lake Cook Road WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the real property ("Property") hereinafter legally described is zoned as a special use in the Office and Research District (O & R) and is referred to herein as 1120 Lake Cook Road, Buffalo Grove, Illinois; and WHEREAS, request is being made by The MI Group, 1120 Lake Cook Road, Buffalo Grove, Illinois, for variance of Sign Code Section 14.16.020, pertaining to Office & Research Districts; and Section 14.16.070,pertaining to Wall Signs, for the purpose of allowing more than one (1) wall sign on the developed parcel; to allow the total wall sign area to exceed thirty two (32) square feet for all displays; and to allow the wall sign not to face the public right-of-way; and WHEREAS, the Zoning Board of Appeals held a public hearing at which it received testimony on the requested variations; and WHEREAS, the Zoning Board of Appeals made certain findings of fact, made a positive recommendation for the variations and prepared minutes of the public hearing; and WHEREAS, the Corporate Authorities of the Village of Buffalo Grove hereby determine and find that the requested sign variations for the wall sign is in harmony with the general purpose and intent of the Sign Code (Title 14 of the Buffalo Grove Municipal Code) , and that(1)the proposed signage is of particularly good design and in particularly good taste and (2) the entire site has been or will be particularly well landscaped and that the requested sign variations are in harmony with the general purpose and intent of the Sign Code (Title 14 of the Buffalo Grove Municipal Code). NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The preceding WHEREAS clauses are hereby adopted by the Corporate Authorities and made a part hereof. 1 Section 2. Variations are hereby granted to Sections 14.16.020 and 14.16.070 of the Village Sign Code (Title 14 of the Buffalo Grove Municipal Code) for the purpose of allowing more than one (1) wall sign on the developed parcel; to allow the total wall sign area to exceed thirty two (32) square feet for all displays; and to allow the wall sign not to face the public right- of-way. The Property is legally defined as follows: Lot 1 in Buffalo Grove Business Park Unit 1, being a Subdivision in the west 1/2 of the according to the Plat thereof recorded October 15, 1982 as Document No. 2181510, in Lake County, Illinois. Commonly known as: 1120 Lake Cook Road, Buffalo Grove, Illinois 60089 Section 3. The variations are subject to the following conditions: A. The sign is to be installed pursuant to Exhibit E. B. Subject to the Appearance Review Team minutes dated December 4, 2013. Section 4. This Ordinance shall be in full force and effect from and after its passage, and approval. This Ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: , 2014. APPROVED: , 2014. APPROVED: Village President ATTEST: Village Clerk Tressler/Park Ridge/#99994 2 1120 LAKE COOK ROAD, SUITE A, THE MI GROUP - SIGN CODE, SECTION 14.16.020 AND SECTION 14.16.070, FOR THE PURPOSE OF ALLOWING MORE THAN ONE (1) WALL SIGN ON THE DEVELOPED PARCEL; TO ALLOW THE TOTAL WALL SIGN AREA TO EXCEED THIRTY TWO (32) SQUARE FEET FOR ALL DISPLAYS;AND TO ALLOW THE WALL SIGN NOT TO FACE THE PUBLIC RIGHT-OF-WAY Ms. Ida Ceravolo, The MI Group, 6745 Financial Drive, Mississauga, Ontario, Canada, L5N 7.17; Ms. Martha Curnow, Hamilton Partners, 1130 Lake Cook Road, Buffalo Grove, IL 60089; Mr. Kent Stone, C. Johnson Sign Company, 9615 Waveland Avenue, Franklin Park, IL 60131; and Ms. Mickey Spaulding, The MI Group, 1120 Lake Cook Road, Suite A, were present and sworn in. The public hearing notice published in the Daily Herald on November 28, 2013 was read. Ms. Ceravolo explained that in their opinion, it is vital for them to utilize their signage, as shown on the drawing. Firstly, they have invested significantly in branding their name and logo to their clients and they maintain standardized signage in all their locations in 11 cities across the U.S., Canada, the UK and Hong Kong. Their clients recognize them by this brand and they believe having their logo displayed is necessary to facilitate navigation for visitors and clients to the office. Secondly, they take pride in their office locations. Corporate branding provides their staff with pride in their environment and ownership over their space. It also delivers a sense of corporate unity for the employees traveling between office locations. Ms. Curnow added that the front entrance for this tenant is on the east side of the building where there is more than one front entrance.They have had people mistakenly enter their office looking for Premier Eye Care. Ch. Entman read the Appearance Review Team (ART) minutes dated December 4, 2013. Ch. Entman stated that he is a tenant in the Buffalo Grove Business Park. However, this will not affect his decision. Com. Lesser stated that this is a multi-tenant building. He asked how many tenants there are currently. Ms. Curnow stated that there are currently two (2) tenants in this building. EAF has moved out. Com. Lesser asked about the square footage for each tenant space. Ms. Curnow stated that Premier Eye Care occupies approximately 7,000 square feet. The MI Group occupies approximately 9,000 square feet and the vacant space is approximately 5,000 square feet. Com. Cesario believes that the proposed sign is a nice looking sign and that the proposed sign makes sense for this tenant. There were no additional questions or comments from the Commissioners. There were no questions or comments from the audience. Com. Lesser made the following motion: I move we recommend to the Village Board to grant the request made by The MI Group, 1120 Lake Cook Road, Suite A, for variance of Sign Code, Section 14.16.020, pertaining to Office & Research Districts; and Section 14.16.070, pertaining to Wall Signs, for the purpose of allowing more than one ZONING BOARD OF APPEALS DRAFT MINUTES DECEMBER 17, 2013 (1)wall sign on the developed parcel; to allow the total wall sign area to exceed thirty two (32) square feet for all displays; and to allow the wall sign not to face the public right-of-way. The sign is to be installed pursuant to Exhibit E. Subject to the Appearance Review Team minutes dated December 4, 2013. Pursuant to Sign Code, Section 14.40.010, Subsection B. Com. Windecker seconded the motion. Roll Call Vote: AYE—Cesario,Windecker, Lesser, Shapiro, Au, Entman NAY—None ABSTAIN—None Motion Passed 6 to 0. Findings of Fact attached. Item to appear on the January 6, 2014 Village Board agenda. ZONING BOARD OF APPEALS DRAFT MINUTES DECEMBER 17, 2013 ZONING BOARD OF APPEALS VILLAGE OF BUFFALO GROVE, ILLINOIS FINDINGS OF FACT ON VARIATION OF SIGN CODE THE BUFFALO GROVE ZONING BOARD OF APPEALS HEREBY MAKES THE FOLLOWING FINDINGS OF FACT AND CONCLUSIONS: I. THE SUBJECT PROPERTY: A. Applicant: The MI Group B. Location: 1120 Lake Cook Road, Suite A C. Zoning District: O&R SU D. Type of Sign: Wall Sign E. Characteristics of Signs (including size): 20.25" high by 123.125" wide— Non-illuminated painted channel letters. F. Lot Characteristics: Rectangular-shaped lot located in the Buffalo Grove Business Park. II. CHARACTERISTICS OF THE SURROUNDING AREA: North—O&R SU Office & Research District South — R5A Residential District & B3 Planned Business Center District East - O&R SU Office & Research District West - B2 Business District, General Retail III. VARIATION SOUGHT: Sign Code, Section 14.16.020, pertaining to Office & Research Districts; and Section 14.16.070, pertaining to Wall Signs, for the purpose of allowing more than one (1) wall sign on the developed parcel; to allow the total wall sign area to exceed thirty two (32) square feet for all displays; and to allow the wall sign not to face the public right-of-way. IV. EXHIBITS DEPICTING VARIATION: A. Exhibit "D1"— Letter dated November 8, 2013 submitted by Hamilton Partners. B. Exhibit "D2"— Letter dated November 11, 2013 submitted by the MI Group. C. Exhibit "E" —Color rendering of proposed wall sign. Draft Findings of Fact The MI Group, 1120 Lake Cook Road,Suite A December 17,2013 Page 1 of 3 D. Exhibit "F"— Photograph of wall elevation depicting proposed sign location. E. Exhibit "I" — Letter dated November 8, 2013 submitted by Hamilton Partners. V. VILLAGE ENGINEER'S REPORT N/A V1. VARIATION POWER & CRITERIA: Sign Code, Section 14.40.010, Sub-section B. VI1. PUBLIC HEARING: After due notice as required by law, a copy of said publication notice being attached hereto as Exhibit C, the Zoning Board of Appeals held a public hearing regarding the proposed variance on Tuesday, December 17, 2013 at the Village Hall, 50 Raupp Blvd., Buffalo Grove, IL 60089 at 7:30P.M. The applicant, Ms. Ida Ceravolo, The MI Group, 6745 Financial Drive, Mississauga, Ontario, Canada, L5N 7.17 and Ms. Martha Curnow, Hamilton Partners, 1130 Lake Cook Road, Buffalo Grove, IL 60089, testified at the hearing and presented documentary evidence. The following objectors appeared at the hearing: None. The following sent written objection prior to the hearing: None. Attached hereto and made a part hereof as Exhibit J are the minutes of the Zoning Board of Appeals meeting held on Tuesday, December 17, 2013. VIII. FINDINGS: The Zoning Board of Appeals finds that the criteria as set forth in Section 14.40.010, Subsection B of the Sign Code have been met in that the Petitioner has shown: 1. The proposed signage is of particularly good design and in particularly good taste; and Draft Findings of Fact The MI Group, 1120 Lake Cook Road,Suite A December 17,2013 Page 2 of 3 2. The entire site has been or will be particularly well landscaped. IX. CONDITIONS: The variance shall be subject to the following conditions: 1. The sign is to be installed pursuant to Exhibit E. 2. Subject to the Appearance Review Team minutes dated December 4, 2013. X. CONCLUSION: The Zoning Board of Appeals, by a vote of 6 to 0, recommends to the Village Board to grant the request made by The MI Group, 1120 Lake Cook Road, Suite A, for variance of Sign Code, Section 14.16.020, pertaining to Office & Research Districts; and Section 14.16.070, pertaining to Wall Signs, for the purpose of allowing more than one (1) wall sign on the developed parcel; to allow the total wall sign area to exceed thirty two (32) square feet for all displays; and to allow the wall sign not to face the public right-of-way. Dated— December 17, 2013 VILLAGE OF BUFFALO GROVE, IL Bruce Entman, Chairman Zoning Board of Appeals Draft Findings of Fact The MI Group, 1120 Lake Cook Road,Suite A December 17,2013 Page 3 of 3 PUBLIC HEARING NOTICE PUBLIC NOTICE is hereby given that the Buffalo Grove Zoning Board of Appeals will hold a Public Hearing at 7:30 P.M. on Tuesday, December 17, 2013 in the Council Chambers of the Village Hall, 50 Raupp Boulevard. Request is being made by The MI Group, 1120 Lake Cook Road, Suite A, for variance of Sign Code, Section 14.16.020, pertaining to Office & Research Districts; and Section 14.16.070, pertaining to Wall Signs, for the purpose of allowing more than one (1) wall sign on the developed parcel; to allow the total wall sign area to exceed thirty two (32) square feet for all displays; and to allow the wall sign not to face the public right-of-way. Legal Description: Lot 1 in Buffalo Grove Business Park Unit 1, being a Subdivision in the west % of the southwest of Section 32, Township 43 north, Range 11, east of the Third Principal Meridian, according to the Plat thereof recorded October 15, 1982 as Document No. 2181510, in Lake County, Illinois. Commonly known as: 1120 Lake Cook Road, Buffalo Grove, Illinois 60089 VILLAGE OF BUFFALO GROVE, IL Bruce Entman, Chairman Zoning Board of Appeals Location Map : 1120 Lake Cook Rd Q Fe p m � ,m Map prepared by the Division or Planning services,121212013 ^ / , Y, o ra NBIp i 28 ° M ,wC INN CI�� I 20/ tl �e ° , M,y " i;MM , uMMMMa:..� MMMM \ ffi Site rO ------------ qN5 ^�.. „N ,va. 6 8 7 05 N CO ----- i l �V I Vr��.. 1...1... � 77 b:Po a r^ y^ � .u 'oP " o tl 85 .� a .., ., .,,,. .�� ..� ��hoc a :; � " " ^..,"^ ,!� ^ ^ ^��. VILLAGE 01' BUFFALO T TFALO GROVE, Department of Building&Zoning Fifty Raupp BIA Buffalo Grove, !L 600139-196 Phone 847-459-2530 Fax 847-459,7944 APPLICATION FOR VARIATION APPLICANT MARTHA H. CURNOW C/O HAMILTON PARTNERS, INC. --.......................... ......................... ADDRESS 1130 LAKE COOK ROAD, SUITE 190, BUFFALO GROVE, IL 60089 . .................. ...... TELEPHONE NUMBER847-459-9225 ADDRESS OF SUBJECT PROPERTY 1120 W- TAKE COOK ROAD. 'BUFFALO GROVE, IL 60089 PROPERTY IS LOCATED IN THE O&R ZONING DISTRICT LEGAL DESCRIPTION OF SUBJECT PROPERTY: SEE ATTACHED EXHIBIT B SECTION OF MUNICIPAL CODE FROM WHICH VARIANCE IS REQUESTED: 14 Ka-0`0NO 4- 14+Av-0-76 PURPOSE OF VARIANCE: APPROVAL OF THEMIGROUP EXTERIOR SIGNAGE AS DEPICTED ...................................... ................................ IN EXHIBIT "C". ........................................ - Applicant Must Submit a letter stating what the practical difficulties or particular hardships are in carrying out the strict letter of the Zoning Ordinance and describing the proposed work or change in use. A plat of survey or plot plan,drawn to scale,must be attached hereto and made a part of this application. Petitioner must submit proof of ownership such as a deed,title insurance policy,trust agreement,etc. I (we)hereby certify that the legal title of the premises being the subject of this application is vested in BUFFALO GROVE OP LLC and that all statements contained in this application are true and correct. ['(we)further understand that any misrepresentation in connection with this matter may result in a denial of the relief sought. Furthermore,I(we)have attached a list containing the names and addresses of all contiguous property owners if requesting a fence variation,OR a list of all property owners within two hundred fifty(250)feet in each direction of the subject property for all other variations;exclusive of public ways,as such are recorded in the Officer of the Recorder of Deeds of Cook County and/or Lake County. bL APPL CANT" OWNER,PARTNER IN TITLE,CORPORATE OFFICER, BENEFICIARY OF TRUST AGENT (Strike out all but applicable designation) If signed by an Agent, a written instrument executed by the owner,establishing the agency,must accompany this application. FILING FEE MUST ACCOMPANY THIS APPLICATION FEE PAID CC7;1 RECEIPT NUMBER DATE BOARD OF APPEALS AILTON of D� PARTNERS November 8 2013 ILAA411 ON l��t`i.`�>�.iz�, f��, 1130 L TON Cooke Road Buffalo (i ove, klkinois 60089 1974 84 7.459.922, Fax: 847 459t 8918 Village of Buffalo Grove Department of Building & Zoning Fifty Raupp Blvd. Buffalo Grove, IL 60089 RE: APPLICATION FOR VARIATION—EXTERIOR SIGNAGE TheMIGroup - 1120 West Lake Cook Road, Buffalo Grove Dear Sir or Madam; We would like to ask for your consideration in approving an exterior sign variance for TheMIGroup, located at 1120 W. Lake Cook Road, Buffalo Grove. The exterior signage that they would like to install is depicted on exhibit "C" which is enclosed for your reference. The details of the sign are as follows: • Non-Illuminated • Painted Aluminum Channel Letters • 123.125"W x 20.25"H • 20.5 Square Feet • East Elevation of Building by TheMIGroup's Main Entrance (1120A) Hamilton Partners strongly feels that this sign will be aesthetically pleasing and will not cause any encumbrance in the Buffalo Grove Business Park. Thank you for your time and consideration of the enclosed Application for Variation. Please feel free to contact me directly at 847-459-9225, with any questions that you may have. With Warm Regards, HAMILTON PARTNERS, INC. Martha H. Curnow, RPA Asset Manager cc: Ten Corres. ZONING BOARD OF APPEALS EXHIBIT The,[� TheMlGroup,Corporate Office 6745 Financial Drive,Mississauga, November 11 th, 2013 Ontario,Canada L5N W Tel:905/812-8900 Fax 905/814-6700 Village of Buffalo Grove e-mail mi.corporate@themigroup.com Department of Buildings&Zoning Fifty Raupp Blvd. Buffalo Grove, Illinois 60089 To Whom It May Concern: Thank you for considering our application for variance regarding the signage at our new facilities at 1120 W. Lake Cook Road, Suite A. We understand that the Village wishes to control having a plethora of external signs on multi-tenant buildings.Of course this is more easily managed in multi-tenant/multi-story buildings by providing a central entrance lobby with a suitable tenant Directory controlled by the Landlord than in single story buildings with multiple tenants each with a separate entrance. 1120 W. Lake Cook Road is a rectangular, stand alone, ground level building. Each tenant has a separate entrance on the two opposite sides of the rectangle. So signage for practical purposes needs to be in reasonable proximity to the main entrance.The other tenant at 1120 W. Lake Cook Road has their wall sign by their main entrance on the west elevation. The main entrance for TheMlGroup is on the east elevation. (Where we are also having an ADA ramp constructed)and with respect,the only sensible location for a sign identifying the occupant is in proximity to the main entrance. TheMIGroup's Mid-West USA business unit has been located in Buffalo Grove since 1993 and for 10 years prior to that In Itasca.Our location at 1051 Commerce Court in Buffalo Grove was our business home for 20 years.The Company is in the Mobility Management business and provides programs to large multi-national corporations for the global relocation of their employees. That includes all aspects of relocation from real estate, household goods. Customs, immigration, temporary and permanent accommodation,and the many details involved in getting clients'employees established in their new location. In our opinion, it is vital for us to utilize our signage, as shown on the drawing. Firstly, we have invested significantly in branding our name and logo to our clients and we maintain standardized signage in all of our locations in 11 cities across the U.S., in Canada,the UK and in Hong Kong. Our clients recognize us by this brand and we believe having our logo displayed is necessary to facilitate navigation for visitors and clients to the office. Secondly,we take pride in our office locations. Corporate branding provides our staff with pride in their environment and ownership over their space. It also delivers a sense of corporate unity for those employees travelling between office locations. We respectfully ask you to approve the variance authorizing the use of our signage on our new facility. We do not believe that the sign would result in a hazardous situation nor one that would adversely affect the surrounding areas.We also believe that approving this variance would support our business initiatives, providing increased visibility for our clients,as well as positively impacting our staff's sense of corporate culture. Thank you for your consideration. Sincerely i E Ida Ceravolo Director of Marketing ... 3 Certified .. Registered..e m. m..�......�...,. ............., . _ .,... .... ,,,, .� . �. ...... ...._ .. .... r ...... ..... Visit Our Web Site:www.themigroup.com ... com Toronto Calgary Chicago Houston Los Angolos New York Philadelphia San Francisco Vancouver London Hong Kong 075C-Rev.11/10 ZONING BOARD OF APPEALS HAMILTON EXHIBIT PARTNERS HAMILTON PARTNERS, INC. 1130 Lake Cook Road Buffalo Grove, Illinois 60089-1974 November 8, 2013 847„459.9225 Fax: 847.459.8918 Village of Buffalo Grove Department of Building & Zoning Fifty Raupp Blvd. Buffalo Grove, IL 60089 RE. LANDLORD SIGNAGE APPROVAL TheMIGroup - 1120 West Lake Cook Road, Buffalo Grove Dear Sir or Madam; Please accept this letter as approval for our tenant, TheMIGroup, to install the attached exterior building signage (exhibit "C", dated 11/8/13) on the east elevation of 1120 W. Lake Cook Road. The details of the sign are as follows: • Non-Illuminated Painted Aluminum Channel Letters • 20.5 Square Feet As representative of the Landlord, Hamilton Partners, Inc., approves this signage on behalf of the building's ownership entity, Buffalo Grove OP LLC, an Illinois Limited Liability Company. Please feel free to contact me directly at 847-459-5489, with any questions or concerns that you may have. With Warm Regards, HAMILTON PARTNERS, INC. Martha H. Curnow, RPA Asset Manager cc: Ten Corres. l` W LU ¢ J Lid 1 J LU z L.L ii'I Z O Z O CC O „ll w O m z co V C'3 Fes- �� , O Z Z Z D (D a LLI a w O ON O w — 0 o z P4 Z 2 a oe � QO p v) C OV V 0 Z 0 z o NO g .. ZO J �n O V) _ i Z Z Z W O N O a Z W x u 1-- H W I.- r%' g O i z N � H W iY � Z a H z 0 z a V /y "n W D f" cn O 1 CG Y a- w w LW C O cn O r1 • M c j �, . � 6, i, r LO Q f' 0 Y M f% E �l Z 0 6 vj Li CQ o- 0 w I00 Z co " %j W Q w00 � ,, ILL- Lt-) a � Ordinance No. 2014-4: An Ordinance Authorizing Appropriations for the Village of Buffalo Grove for the 11-A Period January 1, 2014 Through December 31, 2014. Overview The ordinance is a statutory requirement under the Illinois Municipal Code establishing the legal ceiling up to which the Village can expend funds in excess of an approved budget due to circumstances that were unforeseen at the time of budget preparation. The approved Village Budget for FY 2014 will remain the management spending control document for all departments to follow. Attachments FY 2014 Appropriation Ordinance.pdf Trustee Liaison Staff Contact Trustee Berman Scott D Anderson,Finance&GS Monday,........... ua J.a.n. .............rY 6......20.1.4..............................................................................................................Ordinances ...and ...Resolutions ..._...Item ........1..1.._A............................................................ ORDINANCE NO.2014- AN ORDINANCE AUTHORIZING APPROPRIATIONS FOR THE VILLAGE OF BUFFALO GROVE FOR THE PERIOD JANUARY 1,2014 THROUGH DECEMBER 31,2014 WHEREAS, a public hearing was held by the President and Board of Trustees prior to the passage of this Appropriation Ordinance,on January 6,2014; and WHEREAS, notice of said public hearing was published at least ten (10) days prior to said public hearing,that date being December 26,2013,all in conformity with Section 5/8-2-9 of the Illinois Municipal Code, Chapter 65, Illinois Compiled Statutes. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE,COOK AND LAKE COUNTIES, ILLINOIS,that: VILLAGE OF BUFFALO GROVE APPROPRIATION JANUARY 1,2014 THROUGH DECEMBER 31,2014 General Fund Appropriation Legislative Personal Services Salaries-Elected Officials 34,650 Personal Benefits Professional Training 525 Personal Benefits Dues& Memberships 32,550 Personal Benefits Employer's Contribution -FICA 2,148 Personal Benefits Employer's Contribution Medicare 503 Operating Expenses Telephone 263 Operating Expenses Travel 105 Operating Expenses Reception&Community Affairs 7,350 Operating Expenses Supplies-Office 105 Commission&Committees Blood Commission 315 Commission&Committees Fireworks for the Fourth 22,050 Commission&Committees Residents with Disabilities 735 Commission&Committees Arts Commission 5,250 Commission&Committees Zoning Board of Appeals 53 Commission&Committees Village Board 1,260 Commission&Committees Symphonic Band 4,200 Commission&Committees Farmer's Market 525 Commission&Committees Other Boards/Commissions 105 All Other Expense All Other Expenses 53 All Other Expense Consultant Fees 205,250 All Other Expense Cable Television Programming 23,100 All Other Expense Senior Taxi Program 2,573 $ 343,666 Office of the Village Manager Personal Services Salaries- Full Time 593,571 Personal Services Salaries-Part Time 44,703 1 Personal Services Salaries-Overtime 525 Personal Services Salaries-Longevity 1,890 Personal Benefits Group& Medical Life 103,425 Personal Benefits Professional Training 5,250 Personal Benefits Dues& Memberships 8,400 Personal Benefits Employer's Contribution -FICA 37,620 Personal Benefits Employer's Contribution -IMRF 83,129 Personal Benefits Employer's Contribution Medicare 8,799 Operating Expenses Telephone 2,730 Operating Expenses Travel 840 Operating Expenses Per Diem Allowance 525 Operating Expenses Reception&Community Affairs 893 Operating Expenses Maintenance Contracts 10,080 Operating Expenses Subscriptions& Publications 1,575 Operating Expenses Printing 525 Operating Expenses Village Newsletter 34,650 Operating Expenses Supplies-Office 1,260 Insurance IRMA Premium 11,074 Insurance Unemployment Insurance 840 Insurance IRMA Deductible-Worker's Comp 230 Insurance IRMA Deductible- Non Wrker's Co 153 Maintenance& Repairs-Other Department Equipment 525 Capital Equipment Reserve for Technology 1,313 Capital Equipment Reserve for Buildings 5,639 All Other Expense All Other Expenses 1,890 $ 962,053 Legal Legal Services Retainer Fee 52,500 Legal Services Prosecutor Fee 71,400 Legal Services Attorney's Fees 159,600 Legal Services Recording Fees 210 Legal Services Legal Notices 8,820 Legal Services Litigation Reserve 4,410 Legal Services Messenger Fees 368 Legal Services Special Counsel 151,050 Legal Services Legal Reimburseables 5,775 $ 454,133 Information Technology Personal Services Salaries- Full Time 318,476 Personal Services Salaries-Longevity 2,310 Personal Benefits Group& Medical Life 61,425 Personal Benefits Professional Training 12,075 Personal Benefits Dues& Memberships 263 Personal Benefits Employer's Contribution -FICA 19,745 Personal Benefits Employer's Contribution -IMRF 43,631 Personal Benefits Employer's Contribution Medicare 4,618 Operating Expenses Telephone 28,875 Operating Expenses Travel 210 2 Operating Expenses Per Diem Allowance 158 Operating Expenses Reception&Community Affairs 158 Operating Expenses Maintenance Contracts 57,750 Operating Expenses Computer Services 189,000 Operating Expenses Supplies-Office 263 Insurance IRMA Premium 21,067 Insurance IRMA Deductible-Worker's Comp 229 Insurance IRMA Deductible- Non Wrker's Co 152 Maintenance& Repairs-Other Department Equipment 504 Capital Equipment Office and Other Equipment 189,250 Capital Equipment Reserve for Technology 521,000 Capital Equipment Reserve for Buildings 2,819 All Other Expense All Other Expenses 630 $ 1,474,606 Finance Personal Services Salaries- Full Time 738,083 Personal Services Salaries-Elected Officials 6,300 Personal Services Salaries-Overtime 7,350 Personal Services Salaries-Longevity 4,410 Personal Benefits Group& Medical Life 190,692 Personal Benefits Professional Training 3,974 Personal Benefits Dues& Memberships 1,297 Personal Benefits Employer's Contribution -FICA 45,762 Personal Benefits Employer's Contribution -IMRF 101,982 Personal Benefits Employer's Contribution Medicare 10,681 Operating Expenses Telephone 10,500 Operating Expenses Postage 74,104 Operating Expenses Travel 1,575 Operating Expenses Per Diem Allowance 236 Operating Expenses Reception&Community Affairs 630 Operating Expenses Maintenance Contracts 45,659 Operating Expenses Equipment Rental 3,440 Operating Expenses Subscriptions& Publications 158 Operating Expenses Printing 11,550 Operating Expenses Audit Fees 37,800 Operating Expenses Supplies-Office 11,550 Insurance IRMA Premium 21,435 Insurance IRMA Deductible-Worker's Comp 308 Insurance IRMA Deductible- Non Wrker's Co 205 Commission&Committees Buffalo Grove Days 76,500 Maintenance& Repairs-Other Department Equipment 2,100 Capital Equipment Reserve for Technology 1,575 Capital Equipment Reserve for Buildings 7,518 All Other Expense All Other Expenses 1,260 All Other Expense Consultant Fees 35,449 $ 1,454,082 Human Resources Personal Services Salaries- Full Time 299,300 3 Personal Services Salaries-Longevity 840 Personal Benefits Group& Medical Life 40,950 Personal Benefits Professional Training 9,450 Personal Benefits Dues& Memberships 1,155 Personal Benefits Tuition Reimbursement 15,750 Personal Benefits Employee Recognition 6,825 Personal Benefits Employer's Contribution -FICA 12,099 Personal Benefits Employer's Contribution -IMRF 26,735 Personal Benefits Employer's Contribution Medicare 2,830 Operating Expenses Telephone 1,260 Operating Expenses Travel 2,205 Operating Expenses Per Diem Allowance 525 Operating Expenses Subscriptions& Publications 3,150 Operating Expenses Recruitment Charges 16,800 Operating Expenses CDL Testing 1,260 Operating Expenses Supplies-Office 1,050 Insurance IRMA Premium 453 Insurance Unemployment Insurance 168 Insurance IRMA Deductible-Worker's Comp 97 Insurance IRMA Deductible- Non Wrker's Co 65 Legal Services Special Counsel 155,000 Commission&Committees Fire and Police Commission 31,500 Capital Equipment Office and Other Equipment 22,050 Capital Equipment Reserve for Technology 158 Capital Equipment Reserve for Buildings 940 All Other Expense All Other Expenses 1,575 $ 654,189 Fire Personal Services - Personal Services Salaries- Full Time 87,335 Personal Services Salaries-Part Time 71,039 Personal Services Salaries-Sworn 5,707,756 Personal Services Salaries-Overtime 528,000 Personal Services Salaries-Longevity 39,270 Personal Benefits Group& Medical Life 1,325,310 Personal Benefits Professional Training 39,900 Personal Benefits Dues& Memberships 11,025 Personal Benefits Clothing Allowance 32,550 Personal Benefits Safety Equipment 33,517 Personal Benefits Pension Payment-Fire 2,283,364 Personal Benefits Employer's Contribution -FICA 9,820 Personal Benefits Employer's Contribution -IMRF 15,350 Personal Benefits Employer's Contribution Medicare 82,168 Operating Expenses Telephone 22,260 Operating Expenses Travel 4,295 Operating Expenses Per Diem Allowance 1,995 Operating Expenses Maintenance Contracts 78,750 Operating Expenses Subscriptions& Publications 6,405 4 Operating Expenses Printing 3,675 Operating Expenses Supplies-Office 11,025 Operating Expenses Supplies-All Other 25,200 Operating Expenses Operating Equip-Department 106,575 Operating Expenses Northwest Central Dispatch 160,650 Insurance IRMA Premium 276,155 Insurance Unemployment Insurance 13,020 Insurance IRMA Deductible-Worker's Comp 48,462 Insurance IRMA Deductible- Non Wrker's Co 32,307 Commodities Small Equipment Tools& Hardware 29,400 Maintenance& Repairs-Facilities Buildings& Facilities 46,883 Maintenance& Repairs-Vehicles Automotive Parts 2,100 Maintenance& Repairs-Vehicles Body Work 8,400 Maintenance& Repairs-Vehicles Contractual Auto Services 14,175 Maintenance& Repairs-Other Department Equipment 33,600 Capital Equipment Office and Other Equipment 1,050 Capital Equipment Reserve for Capital Replacement 131,250 Capital Equipment Reserve for Technology 3,150 Capital Equipment Reserve for Buildings 57,325 Capital Projects Land Improvements 2,625 Capital Projects Buildings&Structures 1,050 All Other Expense All Other Expenses 6,510 All Other Expense Contractual Services 20,475 All Other Expense CAFT Site 5,250 All Other Expense NWCH Adminstration Fee 18,827 $11,439,245 Police Personal Services - Personal Services Salaries- Full Time 698,637 Personal Services Salaries-Part Time 218,741 Personal Services Salaries-Sworn 6,353,024 Personal Services Salaries-Overtime 340,200 Personal Services Salaries-Longevity 54,390 Personal Benefits Group& Medical Life 1,550,332 Personal Benefits Professional Training 42,053 Personal Benefits Dues& Memberships 2,100 Personal Benefits Clothing Allowance 33,023 Personal Benefits Uniform Maintenance 27,569 Personal Benefits Recruit Uniforms 3,465 Personal Benefits Pension Payment-Police 2,192,400 Personal Benefits Employer's Contribution -FICA 56,877 Personal Benefits Employer's Contribution -IMRF 95,714 Personal Benefits Employer's Contribution Medicare 106,067 Operating Expenses Telephone 37,821 Operating Expenses Travel 1,969 Operating Expenses Per Diem Allowance 1,575 Operating Expenses Maintenance Contracts 45,423 Operating Expenses Subscriptions& Publications 945 5 Operating Expenses Printing 10,264 Operating Expenses Recruitment Charges 1,575 Operating Expenses Physical Fitness Equipment 630 Operating Expenses Safety Equipment-Patrol 10,421 Operating Expenses Safety Equipment-FOSG 525 Operating Expenses Operating Equip-Staff 1,785 Operating Expenses Supplies-Patrol 3,439 Operating Expenses Supplies-FOSG 4,867 Operating Expenses Supplies-Communications 1,680 Operating Expenses Supplies-Records 6,825 Operating Expenses Supplies-OCOP 473 Operating Expenses Supplies-Training 8,978 Operating Expenses Supplies-Crime Prevention 4,830 Operating Expenses Supplies-Detention 1,365 Operating Expenses Operating Equip-Department 12,096 Operating Expenses Operating Equip-Patrol 2,940 Operating Expenses Operating Equip-FOSG 3,641 Operating Expenses Operating Equip-Communications 578 Operating Expenses Operating Equip-OCOP 210 Operating Expenses Operating Equip-Training 735 Operating Expenses Operating Equip-Detention 158 Operating Expenses Operating Equip-Bike Patrol 1,365 Operating Expenses Operating Equipment-Records 1,126 Operating Expenses Northwest Central Dispatch 371,435 Operating Expenses NIPAS 5,507 Operating Expenses Northern IL Police Crime Lab 63,782 Operating Expenses Animal Control 4,620 Operating Expenses Prisoner Care 1,365 Insurance IRMA Premium 355,616 Insurance Unemployment Insurance 15,750 Insurance IRMA Deductible-Worker's Comp 65,490 Insurance IRMA Deductible- Non Wrker's Co 43,659 Maintenance& Repairs-Other Radios 3,868 Maintenance& Repairs-Other Mobile Data Terminals 2,625 Maintenance& Repairs-Other Patrol Equipment 5,644 Maintenance& Repairs-Other F.O.S.G. Equipment 735 Maintenance& Repairs-Other Staff Equipment 2,888 Capital Equipment Office and Other Equipment 19,425 Capital Equipment Reserve for Capital Replacement 131,250 Capital Equipment Reserve for Technology 10,500 Capital Equipment Reserve for Buildings 72,361 All Other Expense All Other Expenses 6,458 All Other Expense Contractual Services 42,000 All Other Expense Committee on Accreditation 5,775 All Other Expense Overweight Truck Enforcement 2,310 All Other Expense Records Management 10,862 All Other Expense Police Grant Charges 7,875 $13,194,628 6 Building&Zoning Personal Services - Personal Services Salaries- Full Time 784,683 Personal Services Salaries-Part Time 48,364 Personal Services Salaries-Overtime 4,200 Personal Services Salaries-Longevity 6,720 Personal Benefits Group& Medical Life 184,275 Personal Benefits Professional Training 5,250 Personal Benefits Dues& Memberships 1,470 Personal Benefits Employer's Contribution -FICA 52,066 Personal Benefits Employer's Contribution -IMRF 112,788 Personal Benefits Employer's Contribution Medicare 12,177 Operating Expenses Telephone 4,725 Operating Expenses Travel 893 Operating Expenses Per Diem Allowance 630 Operating Expenses Reception&Community Affairs 1,155 Operating Expenses Maintenance Contracts 51,939 Operating Expenses Equipment Rental 105 Operating Expenses Subscriptions& Publications 1,155 Operating Expenses Printing 1,155 Operating Expenses Supplies-Office 2,363 Insurance IRMA Premium 16,456 Insurance IRMA Deductible-Worker's Comp 312 Insurance IRMA Deductible- Non Wrker's Co 208 Commodities Small Equipment Tools& Hardware 630 Maintenance& Repairs-Other Department Equipment 3,150 Capital Equipment Reserve for Capital Replacement 4,200 Capital Equipment Reserve for Technology 1,890 Capital Equipment Reserve for Buildings 6,358 All Other Expense All Other Expenses 1,050 All Other Expense Consultant Fees 24,818 $ 1,335,184 Public Works Building Services Personal Services Salaries- Full Time 339,246 Personal Services Salaries-Overtime 8,144 Personal Services Salaries-Longevity 3,497 Personal Benefits Group& Medical Life 81,900 Personal Benefits Professional Training 420 Personal Benefits Dues& Memberships 331 Personal Benefits Clothing Allowance 916 Personal Benefits Uniform Rental 5,481 Personal Benefits Safety Equipment 2,048 Personal Benefits Employer's Contribution -FICA 21,341 Personal Benefits Employer's Contribution -IMRF 47,158 Personal Benefits Employer's Contribution Medicare 4,992 Operating Expenses Telephone 2,625 Operating Expenses Maintenance Contracts 113,644 7 Operating Expenses Equipment Rental 499 Operating Expenses Subscriptions& Publications 210 Operating Expenses Supplies-Office 551 Operating Expenses Supplies-All Other 35,018 Insurance IRMA Premium 38,714 Insurance Unemployment Insurance 840 Insurance IRMA Deductible-Worker's Comp 4,010 Insurance IRMA Deductible- Non Wrker's Co 2,673 Commodities Electricity-Street Lights 94,500 Commodities Gas-Facilities 10,500 Commodities Gas-Street Lights 5,250 Commodities Small Equipment Tools& Hardware 310 Maintenance& Repairs-Facilities Street Lights 216,300 Maintenance& Repairs-Facilities Buildings& Facilities 106,470 Maintenance& Repairs-Other Department Equipment 525 Maintenance& Repairs-Other Radios 79 Capital Equipment Office and Other Equipment 263 Capital Equipment Automobiles&Trucks 5,904 Capital Equipment Reserve for Capital Replacement 14,917 Capital Equipment Reserve for Technology 1,050 Capital Equipment Reserve for Buildings 3,759 $ 1,174,081 Streets Personal Services - Personal Services Salaries- Full Time 512,868 Personal Services Salaries-Overtime 75,141 Personal Services Salaries-Longevity 5,387 Personal Benefits Group& Medical Life 133,088 Personal Benefits Professional Training 735 Personal Benefits Dues& Memberships 137 Personal Benefits Clothing Allowance 1,260 Personal Benefits Uniform Rental 1,341 Personal Benefits Safety Equipment 893 Personal Benefits Employer's Contribution -FICA 36,114 Personal Benefits Employer's Contribution -IMRF 79,800 Personal Benefits Employer's Contribution Medicare 8,446 Operating Expenses Telephone 2,368 Operating Expenses Maintenance Contracts 103,305 Operating Expenses Equipment Rental 368 Operating Expenses Subscriptions& Publications 79 Operating Expenses Supplies-Office 496 Operating Expenses Supplies-All Other 5,250 Operating Expenses Operating Equip-Department 1,050 Insurance IRMA Premium 43,385 Insurance Unemployment Insurance 1,260 Insurance IRMA Deductible-Worker's Comp 5,011 Insurance IRMA Deductible- Non Wrker's Co 3,341 Commodities Snow& Ice Control Mix 191,875 8 Commodities Small Equipment Tools& Hardware 525 Commodities Traffic&Street Signs 40,950 Maintenance& Repairs-Facilities Sidewalks,Curbs,& Bikeways 391,250 Maintenance& Repairs-Facilities Streets& Highways 315,650 Maintenance& Repairs-Other Department Equipment 9,450 Maintenance& Repairs-Other Radios 630 Capital Equipment Reserve for Capital Replacement 76,648 Capital Equipment Reserve for Technology 1,050 Capital Equipment Reserve for Buildings 5,639 $ 2,054,786 Administration Personal Services Salaries- Full Time 263,383 Personal Services Salaries-Overtime 420 Personal Services Salaries-Longevity 1,680 Personal Benefits Group& Medical Life 61,425 Personal Benefits Professional Training 3,518 Personal Benefits Dues& Memberships 4,681 Personal Benefits Clothing Allowance 263 Personal Benefits Safety Equipment 420 Personal Benefits Employer's Contribution -FICA 16,331 Personal Benefits Employer's Contribution -IMRF 51,084 Personal Benefits Employer's Contribution Medicare 3,819 Operating Expenses Telephone 2,940 Operating Expenses Travel 315 Operating Expenses Subscriptions& Publications 2,100 Operating Expenses Supplies-Office 5,880 Operating Expenses Supplies-All Other 525 Insurance IRMA Premium 7,399 Insurance IRMA Deductible-Worker's Comp 1,586 Insurance IRMA Deductible- Non Wrker's Co 1,057 Maintenance& Repairs-Other Department Equipment 2,100 Capital Equipment Office and Other Equipment 14,490 Capital Equipment Reserve for Technology 1,050 Capital Equipment Reserve for Buildings 3,759 $ 450,224 Forestry Personal Services Salaries- Full Time 820,891 Personal Services Salaries-Part Time 46,514 Personal Services Salaries-Overtime 5,791 Personal Services Salaries-Longevity 7,949 Personal Benefits Group& Medical Life 228,638 Personal Benefits Professional Training 2,363 Personal Benefits Dues& Memberships 1,754 Personal Benefits Clothing Allowance 2,666 Personal Benefits Uniform Rental 2,680 Personal Benefits Safety Equipment 1,313 Personal Benefits Employer's Contribution -FICA 54,406 9 Personal Benefits Employer's Contribution -IMRF 120,219 Personal Benefits Employer's Contribution Medicare 12,724 Operating Expenses Telephone 2,746 Operating Expenses Maintenance Contracts 8,138 Operating Expenses Equipment Rental 877 Operating Expenses Subscriptions& Publications 105 Operating Expenses Supplies-Office 496 Operating Expenses Supplies-All Other 5,250 Operating Expenses Operating Equip-Department 3,150 Insurance IRMA Premium 30,699 Insurance Unemployment Insurance 2,310 Insurance IRMA Deductible-Worker's Comp 4,435 Insurance IRMA Deductible- Non Wrker's Co 2,957 Commodities Chemicals and Fertilizers 2,625 Commodities Small Equipment Tools& Hardware 630 Maintenance& Repairs-Other Department Equipment 630 Maintenance& Repairs-Other Radios 525 Capital Equipment Reserve for Capital Replacement 63,000 Capital Equipment Reserve for Technology 1,050 Capital Equipment Reserve for Buildings 10,337 $ 1,447,863 Drainage Personal Services Salaries- Full Time 204,560 Personal Services Salaries-Overtime 2,675 Personal Services Salaries-Longevity 2,135 Personal Benefits Group& Medical Life 51,188 Personal Benefits Professional Training 210 Personal Benefits Dues& Memberships 42 Personal Benefits Clothing Allowance 517 Personal Benefits Uniform Rental 447 Personal Benefits Safety Equipment 1,365 Personal Benefits Employer's Contribution -FICA 12,697 Personal Benefits Employer's Contribution -IMRF 28,054 Personal Benefits Employer's Contribution Medicare 2,969 Operating Expenses Telephone 819 Operating Expenses Equipment Rental 315 Operating Expenses Subscriptions& Publications 79 Operating Expenses Supplies-Office 473 Operating Expenses Supplies-All Other 105 Operating Expenses Operating Equip-Department 630 Insurance IRMA Premium 19,051 Insurance Unemployment Insurance 420 Insurance IRMA Deductible-Worker's Comp 1,939 Insurance IRMA Deductible- Non Wrker's Co 1,293 Commodities Small Equipment Tools& Hardware 1,050 Maintenance& Repairs-Water&Sewer Storm and Sanitary Sewers 8,400 Maintenance& Repairs-Other Department Equipment 2,625 10 Maintenance& Repairs-Other Radios 210 Maintenance& Repairs-Other Staff Equipment 630 Capital Equipment Reserve for Capital Replacement 19,216 Capital Equipment Reserve for Technology 788 Capital Equipment Reserve for Buildings 1,880 Capital Projects Improvements Other Than Building 252,000 $ 618,780 Central Garage Personal Services Salaries- Full Time 482,332 Personal Services Salaries-Part Time 17,457 Personal Services Salaries-Overtime 5,036 Personal Services Salaries-Longevity 4,715 Personal Benefits Group& Medical Life 105,788 Personal Benefits Professional Training 735 Personal Benefits Dues& Memberships 161 Personal Benefits Clothing Allowance 1,122 Personal Benefits Uniform Rental 3,360 Personal Benefits Safety Equipment 788 Personal Benefits Employer's Contribution -FICA 31,133 Personal Benefits Employer's Contribution -IMRF 68,789 Personal Benefits Employer's Contribution Medicare 7,281 Operating Expenses Telephone 2,100 Operating Expenses Maintenance Contracts 3,675 Operating Expenses Equipment Rental 315 Operating Expenses Subscriptions& Publications 2,625 Operating Expenses Supplies-Office 496 Operating Expenses Supplies-All Other 5,250 Operating Expenses Operating Equip-Department 16,632 Insurance IRMA Premium 39,232 Insurance Unemployment Insurance 1,050 Insurance IRMA Deductible-Worker's Comp 5,192 Insurance IRMA Deductible- Non Wrker's Co 3,462 Commodities Small Equipment Tools& Hardware 3,150 Maintenance& Repairs-Vehicles Gasoline 322,830 Maintenance& Repairs-Vehicles Diesel Fuel 280,256 Maintenance& Repairs-Vehicles Automotive Parts 144,724 Maintenance& Repairs-Vehicles Lubricants 8,915 Maintenance& Repairs-Vehicles Contractual Auto Services 92,064 Maintenance& Repairs-Other Department Equipment 4,305 Maintenance& Repairs-Other Radios 210 Capital Equipment Automobiles&Trucks 469,680 Capital Equipment Reserve for Capital Replacement 21,000 Capital Equipment Reserve for Technology 630 Capital Equipment Reserve for Buildings 4,699 $ 2,161,187 Engineering Personal Services Salaries- Full Time 479,420 11 Personal Services Salaries-Part Time 5,040 Personal Services Salaries-Overtime 630 Personal Services Salaries-Longevity 3,150 Personal Benefits Group& Medical Life 102,375 Personal Benefits Professional Training 7,245 Personal Benefits Dues& Memberships 945 Personal Benefits Clothing Allowance 420 Personal Benefits Uniform Rental 84 Personal Benefits Safety Equipment 683 Personal Benefits Employer's Contribution -FICA 30,401 Personal Benefits Employer's Contribution -IMRF 65,767 Personal Benefits Employer's Contribution Medicare 7,354 Operating Expenses Telephone 3,812 Operating Expenses Travel 79 Operating Expenses Per Diem Allowance 263 Operating Expenses Subscriptions& Publications 420 Operating Expenses Printing 2,415 Operating Expenses Computer Services 4,725 Operating Expenses Supplies-Office 1,890 Operating Expenses Supplies-All Other 1,838 Insurance IRMA Premium 22,897 Insurance IRMA Deductible-Worker's Comp 2,764 Insurance IRMA Deductible- Non Wrker's Co 1,843 Commodities Small Equipment Tools& Hardware 788 Maintenance& Repairs-Other Department Equipment 5,775 Maintenance& Repairs-Other Radios 315 Capital Equipment Office and Other Equipment 4,725 Capital Equipment Reserve for Capital Replacement 3,887 Capital Equipment Reserve for Technology 3,150 Capital Equipment Reserve for Buildings 4,699 All Other Expense All Other Expenses 315 All Other Expense Consultant Fees 10,500 $ 780,610 Emergency Management Agency Personal Services Salaries-Part Time 24,024 Personal Benefits Professional Training 1,470 Personal Benefits Dues& Memberships 315 Personal Benefits Clothing Allowance 1,575 Personal Benefits Employer's Contribution -FICA 1,490 Personal Benefits Employer's Contribution Medicare 349 Operating Expenses Telephone 5,355 Operating Expenses Travel 525 Operating Expenses Per Diem Allowance 420 Operating Expenses Reception&Community Affairs 105 Operating Expenses Maintenance Contracts 6,300 Operating Expenses Subscriptions& Publications 53 Operating Expenses Supplies-Office 3,360 Commodities Small Equipment Tools& Hardware 525 12 Maintenance& Repairs-Other Department Equipment 2,310 Capital Equipment Office and Other Equipment 3,150 Capital Equipment Reserve for Capital Replacement 10,500 Capital Equipment Reserve for Technology 15,960 All Other Expense All Other Expenses 315 $ 78,100 Transfer Non-Operating General Government Operating Transfers Motor Fuel Tax Fund 761,154 Operating Transfers Buffalo Grove Golf Course Fund 175,000 Operating Transfer Arboretum Golf Course Fund 175,000 Operating Transfer Parking Lot 50,000 Operating Transfer Debt Service Fund 50,000 All Other Expense All Other Expenses 89,250 $ 1,300,404 Public Safety Operating Transfers Police Pension Fund - Operating Transfers Fire Pension Fund - Public Works Operating Transfers Capital Projects Fund 2,590,224 $ 2,590,224 Total Appropriated Funds-General Fund $43,968,042 Metra Parking Operating Expenses Maintenance Contracts 525 Operating Expenses Lease Payments 124,444 Operating Expenses Pace Fees 15,225 Commodities Electricity-Facilities 39,490 Commodities Electricity-Street Lights 1,050 Commodities Gas-Facilities 1,680 Maintenance& Repairs-Facilities Buildings& Facilities 123,500 Maintenance& Repairs-Facilities Parking Lots 10,788 Maintenance& Repairs-Facilities Parkway Trees 525 Operating Transfers Corporate Fund 12,600 All Other Expense All Other Expenses 263 Total Appropriated Funds-Parking Lot Fund $ 330,089 Motor Fuel Tax Fund Capital Improvement Capital Projects Streets& Highways 4,862,500 Total Appropriated Funds-Motor Fuel Tax Fund $ 4,862,500 Debt Service Fund Debt Debt Service Principal 829,500 13 Debt Service Interest 327,089 Debt Service Paying Agent Fees 69,725 Total Appropriated Funds-Facilities Development Debt $ 1,226,314 Capital Projects Facilities Fund Capital Projects Land Improvements 865,400 Capital Projects Buildings&Structures 359,750 Capital Projects Improvements Other Than Building 1,300,000 Capital Projects Technology 746,424 Total Appropriated Funds-Capital Projects Facilities Fund $ 3,271,574 Capital Projects Streets Fund Capital Projects Streets& Highways 368,650 Total Appropriated Funds-Capital Projects Streets Fund $ 368,650 Water&Sewer Fund Public Works Water Personal Services - Personal Services Salaries- Full Time 634,814 Personal Services Salaries-Overtime 52,568 Personal Services Salaries-Longevity 4,788 Personal Benefits Group& Medical Life 158,550 Personal Benefits Professional Training 3,150 Personal Benefits Dues& Memberships 939 Personal Benefits Clothing Allowance 2,163 Personal Benefits Uniform Maintenance 2,277 Personal Benefits Safety Equipment 7,245 Personal Benefits Employer's Contribution -IMRF 147,778 Operating Expenses Telephone 7,913 Operating Expenses Maintenance Contracts 94,253 Operating Expenses Equipment Rental 1,069 Operating Expenses Printing 4,200 Operating Expenses Supplies-Office 473 Operating Expenses Supplies-All Other 2,940 Operating Expenses Operating Equip-Department 6,300 Operating Expenses Credit Card Fees 105 Operating Expenses Northwest Water Commission 2,113,105 Insurance IRMA Premium 79,211 Insurance Unemployment Insurance 1,680 Insurance IRMA Deductible-Worker's Comp 10,545 Insurance IRMA Deductible- Non Wrker's Co 7,030 Commodities Electricity-Water&Sewer 241,500 Commodities Gas-Facilities 167 Commodities Gas-Water&Sewer 3,150 Commodities Chemicals and Fertilizers 5,481 Commodities Small Equipment Tools& Hardware 1,680 Commodities Water Sample Analysis 26,628 14 Commodities Water Meter Purchases 45,150 Maintenance& Repairs-Facilities Sidewalks,Curbs,& Bikeways 26,250 Maintenance& Repairs-Facilities Buildings& Facilities 73,500 Maintenance& Repairs-Water&Sewer Well Equipment 10,500 Maintenance& Repairs-Water&Sewer Pumping Stations 5,250 Maintenance& Repairs-Water&Sewer Watermains& Services 16,800 Maintenance& Repairs-Water&Sewer Reservoirs 5,250 Maintenance& Repairs-Water&Sewer Water Meters 14,700 Maintenance& Repairs-Water&Sewer Hydrants&Valves 21,000 Maintenance& Repairs-Vehicles Gasoline 8,837 Maintenance& Repairs-Vehicles Diesel Fuel 15,584 Maintenance& Repairs-Vehicles Automotive Parts 12,753 Maintenance& Repairs-Vehicles Garage Labor 39,753 Maintenance& Repairs-Vehicles Lubricants 991 Maintenance& Repairs-Vehicles Contractual Auto Services 4,370 Maintenance& Repairs-Other Department Equipment 1,680 Maintenance& Repairs-Other Radios 525 Capital Equipment Reserve for Capital Replacement 56,968 Capital Equipment Reserve for Technology 1,575 Capital Equipment Reserve for Buildings 6,578 Capital Projects Water System 3,451,340 Debt Service Interest 6,311 Operating Transfers Corporate Fund 803,250 Operating Transfers Debt Service Fund 204,500 Total Water $ 8,455,118 Sewer Personal Services Salaries- Full Time 283,545 Personal Services Salaries-Overtime 12,751 Personal Services Salaries-Longevity 2,870 Personal Benefits Group& Medical Life 79,275 Personal Benefits Professional Training 420 Personal Benefits Dues& Memberships 74 Personal Benefits Clothing Allowance 736 Personal Benefits Uniform Rental 1,198 Personal Benefits Safety Equipment 8,169 Personal Benefits Employer's Contribution -IMRF 65,615 Operating Expenses Telephone 17,513 Operating Expenses Maintenance Contracts 24,268 Operating Expenses Equipment Rental 210 Operating Expenses Supplies-Office 473 Operating Expenses Supplies-All Other 3,675 Operating Expenses Operating Equip-Department 7,875 Insurance IRMA Premium 46,598 Insurance Unemployment Insurance 840 Insurance IRMA Deductible-Worker's Comp 6,771 15 Insurance IRMA Deductible- Non Wrker's Co 4,514 Commodities Electricity-Water&Sewer 47,250 Commodities Small Equipment Tools& Hardware 1,575 Commodities Lake County Tap-On Fees 42,000 Commodities Lake County Sanitary Sewer Fees 4,060,000 Maintenance& Repairs-Water&Sewer Storm and Sanitary Sewers 4,200 Maintenance& Repairs-Water&Sewer Lift Stations 14,910 Maintenance& Repairs-Vehicles Gasoline 3,219 Maintenance& Repairs-Vehicles Diesel Fuel 9,805 Maintenance& Repairs-Vehicles Automotive Parts 5,527 Maintenance& Repairs-Vehicles Garage Labor 15,029 Maintenance& Repairs-Vehicles Lubricants 681 Maintenance& Repairs-Vehicles Contractual Auto Services 1,630 Maintenance& Repairs-Other Department Equipment 6,510 Maintenance& Repairs-Other Radios 210 Capital Equipment Reserve for Capital Replacement 27,346 Capital Equipment Reserve for Technology 1,418 Capital Equipment Reserve for Buildings 3,759 Capital Projects Sewer System 1,067,000 Total Sewer 5,879,457 Total Appropriated Funds-Waterworks&Sewerage $14,334,575 Buffalo Grove Golf Fund Personal Services - Personal Services Salaries- Full Time 272,449 Personal Services Salaries-Part Time 135,860 Personal Services Salaries-Seasonal 116,403 Personal Services Salaries-Overtime 14,175 Personal Services Salaries-Longevity 2,100 Personal Benefits Group& Medical Life 67,988 Personal Benefits Professional Training 525 Personal Benefits Dues& Memberships 2,636 Personal Benefits Uniform Maintenance 3,150 Personal Benefits Safety Equipment 1,050 Personal Benefits Employer's Contribution -IMRF 92,149 Personal Benefits Employer's Contribution Medicare 39,787 Operating Expenses Telephone 5,670 Operating Expenses Travel 263 Operating Expenses Printing 525 Operating Expenses Computer Services 7,875 Operating Expenses Audit Fees 1,575 Operating Expenses Supplies-Office 4,200 Operating Expenses Supplies-Golf Course 7,350 Operating Expenses Merchandise Purchases 47,250 Operating Expenses Golf Cart Rental 36,750 Operating Expenses Driving Range 3,675 Operating Expenses Advertising& Promotions 6,300 16 Operating Expenses Credit Card Fees 27,279 Operating Expenses State Sales Tax 5,481 Insurance IRMA Premium 10,279 Insurance Unemployment Insurance 26,250 Insurance IRMA Deductible-Worker's Comp 60 Insurance IRMA Deductible- Non Wrker's Co 40 Commodities Electricity-Facilities 57,750 Commodities Gas-Facilities 9,450 Commodities Chemicals and Fertilizers 68,250 Commodities Small Equipment Tools& Hardware 1,050 Maintenance& Repairs-Facilities Buildings& Facilities 10,500 Maintenance& Repairs-Facilities Golf Course 42,000 Maintenance& Repairs-Facilities Irrigation System 10,500 Maintenance& Repairs-Vehicles Gasoline 26,250 Maintenance& Repairs-Vehicles Diesel Fuel 1,050 Maintenance& Repairs-Vehicles Automotive Parts 1,050 Maintenance& Repairs-Other Department Equipment 31,500 Capital Equipment Office and Other Equipment 1,050 Capital Equipment Reserve for Capital Replacement 31,500 Capital Equipment Reserve for Technology 1,050 Capital Equipment Reserve for Buildings 10,500 Capital Projects Buildings&Structures 2,100 Capital Projects Golf Course 126,250 All Other Expense All Other Expenses 525 Total Appropriated Funds-Buffalo Grove Golf Club $ 1,371,416 Arboretum Golf Fund Personal Services - Personal Services Salaries- Full Time 261,405 Personal Services Salaries-Part Time 161,700 Personal Services Salaries-Seasonal 79,566 Personal Services Salaries-Overtime 15,750 Personal Services Salaries-Longevity 2,940 Personal Benefits Group& Medical Life 77,700 Personal Benefits Professional Training 2,625 Personal Benefits Dues& Memberships 2,100 Personal Benefits Uniform Maintenance 3,150 Personal Benefits Safety Equipment 525 Personal Benefits Employer's Contribution -FICA 32,325 Personal Benefits Employer's Contribution -IMRF 53,125 Personal Benefits Employer's Contribution Medicare 7,560 Operating Expenses Telephone 5,250 Operating Expenses Travel 263 Operating Expenses Printing 735 Operating Expenses Computer Services 6,300 Operating Expenses Audit Fees 1,575 Operating Expenses Supplies-Office 5,250 Operating Expenses Supplies-Golf Course 14,175 17 Operating Expenses Merchandise Purchases 42,000 Operating Expenses Golf Cart Rental 56,700 Operating Expenses Advertising& Promotions 15,750 Operating Expenses Credit Card Fees 15,750 Operating Expenses State Sales Tax 4,200 Insurance IRMA Premium 10,278 Insurance Unemployment Insurance 26,250 Insurance IRMA Deductible-Worker's Comp 60 Insurance IRMA Deductible- Non Wrker's Co 40 Commodities Electricity-Facilities 52,500 Commodities Gas-Facilities 19,950 Commodities Chemicals and Fertilizers 96,600 Commodities Small Equipment Tools& Hardware 1,575 Maintenance& Repairs-Facilities Buildings& Facilities 15,750 Maintenance& Repairs-Facilities Golf Course 26,250 Maintenance& Repairs-Facilities Irrigation System 10,500 Maintenance& Repairs-Vehicles Gasoline 21,000 Maintenance& Repairs-Other Department Equipment 14,700 Capital Equipment Office and Other Equipment 210 Capital Equipment Reserve for Capital Replacement 31,500 Capital Equipment Reserve for Buildings 4,699 Capital Projects Buildings&Structures 1,050 Capital Projects Golf Course 121,000 All Other Expense All Other Expenses 525 Total Appropriated Funds-Arboretum Golf Club $ 1,322,855 Refuse Fund Operating Transfers Corporate Fund 62,500 All Other Expense SWANCC User Fees 1,007,800 Total Appropriated Funds-Refuse Service Fund $ 1,070,300 Police Pension Fund Personal Benefits - Personal Benefits Survivor Pension -Police 103,460 Personal Benefits Pension Payment-Police 3,024,011 Personal Benefits Disability Payment-Police 94,004 All Other Expense All Other Expenses 86,750 All Other Expense Investment Fees 120,750 Total Appropriated Funds-Police Pension Fund $ 3,428,975 Fire Pension Fund Personal Benefits - Personal Benefits Survivor Pension -Fire 85,565 Personal Benefits Pension Payment-Fire 2,081,776 Personal Benefits Disability Payment-Fire 163,682 All Other Expense All Other Expenses 123,500 All Other Expense Investment Fees 102,500 Total Appropriated Funds-Fire Pension Fund $ 2,557,023 18 TOTAL APPROPRIATED FUNDS General Fund 43,968,042 Waterworks and Sewerage Fund 14,334,575 Golf Funds 2,694,271 Parking Lot Fund 330,089 Motor Fuel Tax Fund 4,862,500 Capital Projects Fund-Facilities Development 3,271,574 Capital Projects Fund-Street Construction 368,650 Facilities Development Debt Service 1,226,314 Police Pension Fund 3,428,975 Fire Pension Fund 2,557,023 Refuse Service Fund 1,070,300 Grand Total Appropriations 78,112,313 SECTION 1. For the purposes of defraying all the necessary expenses and liabilities of the Village of Buffalo Grove for the fiscal year commencing January 1, 2014 and ending December 31, 2014, the following sums, or so much thereof as of law may be authorized, be and the same are hereby appropriated for the following municipal purposes,to wit: The aforementioned appropriated sums for the General Fund, Illinois Municipal Retirement Fund, Parking Lot Fund, Motor Fuel Tax Fund, Capital Project Funds, Debt Service Funds, Police Pension Fund, and Fire Pension Fund are hereby appropriated from general property taxes, other local, state-shared and Home Rule taxes, licenses and permits, intergovernmental revenue, operating transfers, investment income and other miscellaneous revenues, fees and charges along with the proceeds of debt issued by the Village for general corporate and other purposes as provided for by statute and ordinance. The aforementioned appropriated sums for the Waterworks and Sewerage Fund are hereby appropriated from receipts from the sale of water and sewer service, debt service fees, sales of water meters, connection fees, operating transfers, general property taxes, interest income and other revenues and fees of the Fund as provided by the Waterworks and Sewerage Refunding Revenue Bond Ordinances, Corporate Purpose General Obligation Bond Ordinances and the Ordinance (as amended from time-to-time) Providing for the Regulation and Operations of the Combined Waterworks and Sewerage System. The aforementioned appropriated sums for the Buffalo Grove and Arboretum Golf Funds are hereby appropriated from receipts from the sale of golf rounds, membership dues, merchandise sales, driving range fees, equipment rental, general property taxes, interest income and other revenues and fees of the Fund along with the proceeds of debt issued by the Village for general corporate and other purposes as provided for by statute and ordinance. SECTION 2. Any unexpended balance of any items of any appropriation by this Ordinance may be expended in making up any insufficiency in any other item of appropriation made by this Ordinance. SECTION 3. If any item of portion of this Ordinance is for any reason held invalid, such decision shall not affect the validity of the remaining portion(s)of such item or the remaining portion(s)of this Ordinance. SECTION 4. This Ordinance shall be in full force and effect from and after its passage, approval and publication. This Ordinance shall be published in pamphlet form. This Ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: ,2014 APPROVED: ,2014. 19 PUBLISHED: 2014. Approved: Village President ATTEST: Village Clerk 20 Ordinance No. 2014-5: Amending the Comprehensive Zoning Ordinance (Title 17 of the Municipal Code) 11-B concerning medical cannabis .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview The "Compassionate Use of Medical Cannabis Pilot Program Act" (Public Act 98-0122) enacted by the state of Illinois takes effect on January 1, 2014. Facilities for cultivation and dispensing of medical cannabis won't be allowed to operate until various state agencies have issued administrative rules and procedures. The Illinois Department of Agriculture will handle registration and oversight of cultivation centers. The Illinois Department of Financial and Professional Registration will be responsible for registration and oversight of dispensing organizations. The Act allows registration of 22 cultivation centers and 60 dispensing organizations in the state. The state law includes parameters concerning the respective distances for cultivation centers and dispensing organizations from schools, day care centers and areas zoned for residential use. The attached maps delineate areas in the Village where it may be possible for facilities to locate based on the distance parameters. A cultivation center may not be located within 2,500 feet of the property line of schools, day care centers and areas zoned for residential use. The only location within Buffalo Grove that meets the distance parameters is the southeast corner of Aptakisic Road and Barclay Boulevard. The Rogers Center for Commerce and one other property are located in this area, which is zoned Industrial. Dispensing organizations may not be located within 1,000 feet of the property line of schools, day care centers and areas zoned for residential use. The attached map of dispensary locations indicates that various properties in Business and Office &Research Districts as well as the Industrial District meet the distance standard. The proposed Zoning Ordinance amendment would allow dispensing organizations only in the Industrial District. The Plan Commission conducted a public hearing on December 18, 2013 concerning proposed amendments of the Village Zoning Ordinance to regulate the location of cultivation centers and dispensing organizations. The Commission voted 7 to 1 to recommend approval of the amendments. The proposed text amendments to the Zoning Ordinance are as follows: Definitions to be added to Section 17.12: Medical cannabis cultivation center means a facility operated by an organization or business that is registered by the Illinois Department of Agriculture to perform necessary activities to provide only registered medical cannabis dispensing organizations with usable medical cannabis. Medical cannabis dispensing organization or dispensing organization or dispensary organization means a facility operated by an organization or business that is registered by the Illinois Department of Financial and Professional Regulation to acquire medical cannabis from a registered cultivation center for the purpose of dispensing cannabis, paraphernalia, or related supplies and educational materials to registered qualifying patients. The Industrial District regulations (Section 17.48.020.C.)would be amended to add special uses for: Medical cannabis cultivation center, in compliance with applicable State and Village regulations and requirements. Medical cannabis dispensing organization, in compliance with applicable State and Village regulations and requirements. Next Steps None Prior Actions Referral to Plan Commission Anticipated Future Board Actions Consideration of additional zoning amendments if warranted. Attachments Ord-draft Zoning Ord amendmt for medical cannabis-I District_12-26-2013.pdf CHICAGO14593534-vl-Medical_Cannabis_Client Memo_12-12-2013.pdf Cultivation_Landscape_I lby 17_11-18-2013.pdf Dispensary_Landscape Ilbyl7_12-12-2013_Jim S.pdf Trustee Liaison Staff Contact Trustee Stein Robert E Pfeil,Planning Monday,........... ua J.a.n. .............rY 6......20.1.4..............................................................................................................Ordinances ...and ...Resolutions ...._...Item ........1..1.._B............................................................ 12/26/2013 ORDINANCE NO. 2014— AN ORDINANCE AMENDING THE COMPREHENSIVE ZONING ORDINANCE TITLE 17 OF THE MUNICIPAL CODE OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS CONCERNING MEDICAL CANNABIS AS A SPECIAL USE IN THE INDUSTRIAL DISTRICT WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and, WHEREAS, the Village has determined that amendments to the Village Zoning Ordinance, Title 17 of the Buffalo Grove Municipal Code, are necessary concerning the addition of medical cannabis cultivation center and medical cannabis dispensary organization as special uses in the Industrial District; and, WHEREAS, the Village Plan Commission conducted a public hearing on December 18, 2013 concerning said amendments and determined that the proposed amendments are appropriate to provide reasonable zoning regulations concerning medical cannabis cultivation centers and medical cannabis dispensing organizations and dispensing organizations and dispensary organizations, and the Plan Commission has forwarded its findings and recommendations to the Village Board. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, LLINOIS: Section 1. Chapter 17.12 "Definitions" of the Buffalo Grove Municipal Code is hereby amended by adding the following: Section 17.12.397: Medical cannabis cultivation center — a facility operated by an organization or business that is registered by the Illinois Department of Agriculture to perform necessary activities to provide only registered medical cannabis dispensing organizations with usable medical cannabis. Section 17.12.399: Medical cannabis dispensing organization or dispensing organization or dispensary organization — a facility operated by an organization or business that is registered by the Illinois Department of Financial and Professional Regulation to acquire medical cannabis from a registered cultivation center for the purpose of dispensing cannabis, paraphernalia or related supplies and educational materials to registered qualifying patients. 2 Section 2. Subsection C. of Section 17.48.020., Special Uses of the Buffalo Grove Municipal Code is hereby amended by adding the following: 23. Medical cannabis cultivation center—A facility as defined in Section 17.12.397. 24. Medical cannabis dispensing organization or dispensing organization or dispensary organization —A facility as defined in Section 17.12.399. Section 3. This ordinance shall be in full force and effect from and after its passage, approval and publication. This ordinance may be published in pamphlet form. AYES: NAYS: ABSENT: PASSED: APPROVED: PUBLISHED: ATTEST: APPROVED: Village Clerk JEFFREY S. BRAIMAN, Village President Tre� ssler,,: LLP MEMORANDUM Privileged Attorney Work-Product Confidential Attorney Client Privilege To: President and Board of Trustees, Village of Buffalo Grove From: William G. Raysa, Village Attorney Jeffrey M. Stein, Deputy Village Attorney Re: Updated Overview of Public Act 98-0122—Compassionate Use of Medical Cannabis Pilot Program Act; Recommended Changes to the Buffalo Grove Zoning Code Date: December 12, 2013 Public Act 98-0122, the "Compassionate Use of Medical Cannabis Pilot Program Act" (the "Act"), was signed by Governor Quinn on August 1, 2013. The Act takes effect January 1, 2014, and will be automatically repealed four years after the effective date. In addition to creating the Act, P.A. 98- 0122 also amends sections of the Election Code, the State Finance Act, the Illinois Income Tax Act, the Use Tax Act, the Service Use Tax Act, the Service Occupation Tax Act, the Retailers' Occupation Tax Act and the Illinois Vehicle Code. The Departments of Health, Agriculture, and Financial and Professional Regulation Under the Act, the Department of Public Health and the Department of Agriculture and the Department of Financial and Professional Regulation are charged with a majority of the regulations and enforcement responsibilities. For example, the Department of Public Health is charged with: (1) Establishing and maintaining a confidential registry of qualifying patients authorized to engage in the medical use of cannabis and their caregivers; (2) Distributing educational materials about the health risks associated with the abuse of cannabis and prescription medications; (3) Adopting rules to administer the patient and caregiver registration program; and (4) Adopting rules establishing food handling requirements for cannabis-infused products that are prepared for human consumption. On the other hand, the Department of Agriculture's main responsibility is to enforce the provisions of this Act relating to the registration and oversight of cultivation centers, and the Department of Tre.� Ierw�........................................................... ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Financial and Professional Regulation's main responsibility is to enforce the provisions of this Act relating to the registration and oversight of dispensing organizations. The Department of Public Health, the Department of Agriculture, or the Department of Financial and Professional Regulation shall enter into intergovernmental agreements, as necessary, to carry out the provisions of this Act including, but not limited to, the provisions relating to the registration and oversight of cultivation centers, dispensing organizations, and qualifying patients and caregivers. The Departments of Public Health, Agriculture and Financial and Professional Regulation all have the authority to suspend or revoke a registration for violations of the Act and any rules adopted in accordance thereto. The suspension or revocation of a registration is subject to judicial review. Users of Medical Cannabis Pursuant to the Act, an individual must be a registered qualifying patient in order to receive medical cannabis. A "qualifying patient" means a person who has been diagnosed by a physician as having a debilitating medical condition; and a "debilitating medical condition" means one or more of the following: cancer, glaucoma, positive status for human immunodeficiency virus, acquired immune deficiency syndrome, hepatitis C, amyotrophic lateral sclerosis, Crohn's disease, agitation of Alzheimer's disease, cachexia/wasting syndrome, muscular dystrophy, severe fibromyalgia, spinal cord disease, including but not limited to arachnoiditis, Tarlov cysts, hydromyelia, syringomyelia, Rheumatoid arthritis, fibrous dysplasia, spinal cord injury, traumatic brain injury and post-concussion syndrome, Multiple Sclerosis, Arnold-Chiari malformation and Syringomyelia, Spinocerebellar Ataxia (SCA), Parkinson's, Tourette's, Myoclonus, Dystonia, Reflex Sympathetic Dystrophy, RSD (Complex Regional Pain Syndromes Type 1), Causalgia, CRPS (Complex Regional Pain Syndromes Type 11), Neurofibromatosis, Chronic Inflammatory Demyelinating Polyneuropathy, Sjogren's syndrome, Lupus, Interstitial Cystitis, Myasthenia Gravis, Hydrocephalus, nail-patella syndrome, residual limb pain, or the treatment of these conditions; or any other debilitating medical condition or its treatment that is added by the Department of Public Health. A registered qualifying patient is not subject to arrest, prosecution, or denial of any right or privilege under Illinois law, so long as qualifying patient is not violating any of the provisions of the Act. The Act also creates a rebuttable presumption that a registered qualifying patient is engaged in the medical use of cannabis in accordance with the Act if the patient or caregiver is: (i) in possession of a valid registry identification card; and (ii) is in possession of an amount of cannabis that does not exceed, with limited exception, 2.5 ounces of usable cannabis during a 14 day period that is derived solely from an intrastate source. Additionally, for individuals licensed as professionals by the State of Illinois, a registered qualifying patient cannot be disciplined by the applicable licensing board as long as the use of cannabis does not 111=1111Compassionate Use of Medical Cannabis Pilot Program Act I 02013 Tressler LLP impair that licensed professional when he or she is engaged in the practice of the profession for which he or she is licensed. However, the Act does set a number of restrictions on a registered qualifying patient's use of medical cannabis. The Act does not permit any person to engage in, and does not prevent the imposition of any civil, criminal, or other penalties for engaging in, the following conduct: (1) Undertaking any task under the influence of cannabis, when doing so would constitute negligence, professional malpractice, or professional misconduct; (2) Possessing cannabis: (A) In a school bus; (B) On the grounds of any preschool or primary or secondary school; (C) In any correctional facility; (D) In a vehicle under Section 11-502.1 of the Illinois Vehicle Code; (E) In a vehicle not open to the public unless the medical cannabis is in a reasonably secured, sealed, tamper-evident container and reasonably inaccessible while the vehicle is moving; or (F) In a private residence that is used at any time to provide licensed child care or other similar social service care on the premises; (3) Using cannabis: (A) In a school bus; (B) On the grounds of any preschool or primary or secondary school; (C) In any correctional facility; (D) In any motor vehicle; (E) In a private residence that is used at any time to provide licensed child care or other similar social service care on the premises; (F) In any public place. "Public place" as used in this subsection means any place where an individual could reasonably be expected to be observed by others. A "public place" includes all parts of buildings owned in whole or in part, or leased, by the State or a local unit of government. A "public place" does not include a private residence unless the private residence is used to provide licensed child care, foster care, or other similar social service care on the premises. For purposes of this subsection, a "public place" does not include a © 2013 Tressler LLP I Compassionate Use of Medical Cannabis Pilot Program Act III, Tre.� Ierw�........................................................... ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... health care facility. For purposes of this Section, a "health care facility" includes, but is not limited to, hospitals, nursing homes, hospice care centers, and long-term care facilities; (G) Knowingly in close physical proximity to anyone under the age of 18 years of age; (4) Smoking medical cannabis in any public place where an individual could reasonably be expected to be observed by others, in a health care facility, or any other place where smoking is prohibited under the Smoke Free Illinois Act; (5) Operating, navigating, or being in actual physical control of any motor vehicle, aircraft, or motorboat while using or under the influence of cannabis in violation of Sections 11-501 and 11- 502.1 of the Illinois Vehicle Code; (6) Using or possessing cannabis if that person does not have a debilitating medical condition and is not a registered qualifying patient or caregiver; (7) Allowing any person who is not allowed to use cannabis under the Act to use cannabis that a cardholder is allowed to possess under the Act; (8) Transferring cannabis to any person contrary to the provisions of the Act; (9) The use of medical cannabis by an active duty law enforcement officer, correctional officer, correctional probation officer, or firefighter; (10) The use of medical cannabis by a person who has a school bus permit or a Commercial Driver's License; (11) Reckless driving or driving under the influence of cannabis where probable cause exists; (12) Knowingly making a misrepresentation to a law enforcement official of any fact or circumstance relating to the medical use of cannabis to avoid arrest or prosecution; (13) Making a misrepresentation of a medical condition to a physician or fraudulently providing material misinformation to a physician in order to obtain a written certification; (14) Selling cannabis; or (15) Refusing a properly requested test related to operating a motor vehicle while under the influence of cannabis. Finally, any person or establishment in lawful possession of property has the authority to prohibit guests, clients, customers or visitors who are registered qualifying patients from using cannabis on or in that property. 111111=1Compassionate Use of Medical Cannabis Pilot Program Act I 02013 Tressler LLP Discrimination Prohibited There are a number of non-discrimination provisions in the Act. However, as shown below, most non-discrimination clauses also come with a qualifier. The following non-discrimination provisions and accompanying qualifiers are two main examples from the Act: (1) No school, employer, or landlord may refuse to enroll or lease to, or otherwise penalize, a person solely for his or her status as a registered qualifying patient, unless failing to do so would put the school, employer, or landlord in violation of federal law or cause it to lose a monetary or licensing-related benefit under federal law. Additionally, no school, landlord, or employer may be penalized or denied any benefit under State law for enrolling, leasing to, or employing a cardholder. (a) However, this does not prevent a landlord or employer from prohibiting the smoking of cannabis on the premises. (2) A person otherwise entitled to custody of or visitation or parenting time with a minor may not be denied that right, and there is no presumption of neglect or child endangerment, for conduct allowed under the Act. (b) However, if a person's actions in relation to cannabis are such that they create an unreasonable danger to the safety of the minor, as established by clear and convincing evidence, then custody and/or visitation rights may be affected. Issues for Employers While the Act prohibits discrimination based solely for an individual's status as a registered qualifying patient, employers continue to retain much of its authority over drug use after the Act goes into effect. Employers will continue to have the power to: (1) Restrict or prohibit the medical use of cannabis on its property; (2) Adopt reasonable regulations concerning the consumption, storage, or timekeeping requirements for qualifying patients related to the use of medical cannabis; (3) Enforce a policy concerning drug testing, zero-tolerance, or a drug free workplace provided the policy is applied in a nondiscriminatory manner (i.e., only requiring qualified patients to submit to weekly drug tests); (4) Discipline a registered qualifying patient for violating a workplace drug policy; and (5) Discipline an employee for failing a drug test if failing to do so would put the employer in violation of federal law or cause it to lose a federal contract or funding. An employer may consider a registered qualifying patient to be impaired when he or she manifests specific, articulable symptoms while working that decrease or lessen his or her performance of the duties or tasks of the employee's job position. Articulable symptoms include the employee's: speech, 0 2013 Tressler LLP I Compassionate Use of Medical Cannabis Pilot Program Act III, Tre.� Ierw�........................................................... ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... physical dexterity, agility, coordination, demeanor, irrational or unusual behavior, negligence or carelessness in operating equipment or machinery, disregard for the safety of the employee or others, or involvement in an accident that results in serious damage to equipment or property, disruption of a production or manufacturing process, or carelessness that results in any injury to the employee or others. If an employer elects to discipline a qualifying patient under this subsection, it must afford the employee a reasonable opportunity to contest the basis of the determination. The Act also provides some liability protection for employers. The Act specifically states that the provisions of the Act do not create or imply a cause of action for any person against an employer for: (1) Actions based on the employer's good faith belief that a registered qualifying patient used or possessed cannabis while on the employer's premises or during the hours of employment; (2) Actions based on the employer's good faith belief that a registered qualifying patient was impaired while working on the employer's premises during the hours of employment; or (3) Injury or loss to a third party if the employer neither knew nor had reason to know that the employee was impaired. Medical Cannabis Cultivation Centers and Dispensing Organizations (Statutory Site Restrictions) The Department of Agriculture may register up to 22 medical cannabis cultivation centers for operation and up to 60 medical cannabis dispensing organizations for operation. For cultivation centers, the Department may not issue more than one registration per each Illinois State Police District boundary as specified as of January 1, 2013. For dispensing organizations, the Department must geographically disperse them throughout the State to allow all registered qualifying patients reasonable proximity and access to a dispensing organization. A registered cultivation center may not be located within 2,500 feet of the property line of a pre- existing public or private preschool or elementary or secondary school or day care center, day care home, group day care home, part day child care facility, or an area zoned for residential use. A dispensing organization may not be located within 1,000 feet of the property line of a pre-existing public or private preschool or elementary or secondary school or day care center, day care home, group day care home, or part day child care facility, and may not be located in a house, apartment, condominium, or an area zoned for residential use. Zoning Regulations/ Recommended Changes to the Buffalo Grove Zoning Code The Act provides that municipalities, including home rule units, are prohibited from regulating medical cannabis organizations other than as provided in the Act and from unreasonably prohibiting the cultivation, dispensing, and use of medical cannabis. However, municipalities may enact reasonable zoning ordinances regulating cultivation centers and dispensing organizations, so long as the regulations do not conflict with the Act or with Department of Agriculture or Department of Public Health rules. Neither Department has issued rules on this topic; therefore, any zoning ordinances enacted prior to the adoption of those rules may later have to be amended to comply with this restriction. Specifically, the Act states as follows: =11iCompassionate Use of Medical Cannabis Pilot Program Act II 02013 Tressler LLP A unit of local government may enact reasonable zoning ordinances or resolutions, not in conflict with this Act or with Department of Agriculture or Department of Public Health rules, regulating registered medical cannabis cultivation center or medical cannabis dispensing organizations. No unit of local government, including a home rule unit, or school district may regulate registered medical cannabis organizations other than as provided in this Act and may not unreasonably prohibit the cultivation, dispensing, and use of medical cannabis authorized by this Act. This Section is a denial and limitation under subsection (i) of Section 6 of Article VII of the Illinois Constitution on the concurrent exercise by home rule units of powers and functions exercised by the State. The above provision allows for municipalities to enact "reasonable zoning ordinances" that do not unreasonably prohibit the cultivation and dispensing of medical cannabis. The Act also provides, as stated in the section above, for areas and buffers where cultivation and dispensing organizations cannot be located. These areas and buffers are specifically prescribed by the Act and are not authorized to be changed by municipalities. Looking at the Act's entire language, additional buffers may not be considered "reasonable zoning" ordinances, because the legislature has provided an exhaustive list of such buffers. Furthermore, additional buffers may also be deemed "in conflict" with the Act. Therefore, as most communities have done, it is recommended that the Village determine the following aspects of the "reasonable zoning" regulations within its authority: 1. Shall a dispensary and/or cultivation center be considered a permitted or special use? 2. What zoning district, if any, shall a dispensary and/or cultivation center be limited to? Pursuant to the Illinois Municipal Code, a special use includes but is not limited to public and quasi- public uses affected with the public interest, uses which may have a unique, special or unusual impact upon the use or enjoyment of a neighboring property, and planned developments. A use may be both a permitted use in one or more zoning districts, and a special use in one or more other zoning districts. 65 ILCS 5/11-13-1.1. The Village Code states that: It is recognized, however, that there are special uses which, because of their unique characteristics, cannot be properly classified in any particular district or districts without consideration in each individual case of the impact of those special uses upon neighboring land and of the public need for that particular special use at that particular location. 17.28.010(A)(1) Medical cannabis uses would fall into this categorization. They are unique in the type of service they provide to the community and require particular consideration as to their proper location. Dispensaries and cultivations centers have additional state requirements that make their use unique and create other possible impacts upon the neighboring community. © 2013 Tressler LLP I Compassionate Use of Medical Cannabis Pilot Program Act]=, Tre.� Ierw�........................................................... ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... For example, it is unknown the amount of foot and vehicular traffic dispensaries would create, as there are to be only 60 such locations spread throughout the state for use by qualified patients and there is no known limit of the amount of patrons each dispensary may serve. These are some of the unique attributes that make medical cannabis uses available as a special use under the Village Code. By classifying dispensaries and cultivation centers as a Special Use, the Village has an opportunity to review the proposed location of the medical cannabis use and determine if the proposed use meets the Special Use standards of approval in the Zoning Ordinance and if the location is consistent with the Comprehensive Plan. Therefore, it is recommended that the Village of Buffalo Grove ("Village") amend Section 17.48.020 of the Buffalo Grove Zoning Ordinance to include cultivation centers and dispensing organizations as special uses in the industrial district (1). Specifically, the following amendments are recommended: (1) 17.48.020(C). "Cultivation center" and "medical cannabis dispensing organization" should be added to the list of special uses under subparagraph C in alphabetical order. (2) 17.12 Definitions. The following definitions shall be added to Chapter 17.12 in alphabetical order, with Sections 17.12.630 and 17.12.635 being added and the Section numbers being reassigned as necessary: "Cultivation center" means a facility operated by an organization or business that is registered by the Department of Agriculture to perform necessary activities to provide only registered medical cannabis dispensing organizations with usable medical cannabis. "Medical cannabis dispensing organization," or "dispensing organization," or "dispensary organization" means a facility operated by an organization or business that is registered by the Department of Financial and Professional Regulation to acquire medical cannabis from a registered cultivation center for the purpose of dispensing cannabis, paraphernalia, or related supplies and educational materials to registered qualifying patients. III Compassionate Use of Medical Cannabis Pilot Program Act I 02013 Tressler LLP DRAFT PUBLIC HEARING BUFFALO GROVE PLAN COMMISSION December 18, 2013 Amendment of Village Zoning Ordinance concerning regulations For medical cannabis cultivation centers and dispensing Organizations Chairman Smith called the hearing to order at 7:30 pm in the Village Council Chambers, Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, Illinois. Chairman Smith read the Notice of Public Hearing as published in the Buffalo Grove Daily Herald, explained the procedure to be followed for the public hearing, and swore in all persons who wished to give testimony. Commissioners present: Chairman Smith Mr. Khan Mr. Stark Mr. Cohn Mr.Weinstein Ms.Johnson Mr. Goldspiel Mr. Matthews Commissioners absent: None Also present: Mr.Andrew Stein, Village Trustee Mr.William Raysa,Village Attorney Mr. Robert Pfeil, Village Planner The following exhibits were presented by the petitioner at the public hearing: Exhibit 1: Map of Prohibited Cultivation Locations Exhibit 2: Map of Prohibited Dispensary Locations Exhibit 3: Tressler LLP Memorandum from William Raysa and Jeffrey Stein dated December 12, 2013, as an Updated Overview of Public Act 98-0122 Exhibit 4: Memorandum from Mr. Pfeil to the Plan Commission dated December 13, 2013 Mr. Pfeil noted the state law entitled "The Compassionate Use of Medical Cannabis Pilot Program Act" becomes effective January 1, 2014. The law enables the development of "cultivation centers" for the production of medical marijuana and "dispensing organizations" where the product could be sold under strict licensing and regulations to be developed by the State. Mr. Pfeil noted that the Plan Commission conducted a workshop in August 2013 to discuss the basic concepts of how the Village could regulate the location of cultivation centers and dispensaries under zoning powers as a home rule municipality. The cultivation centers have a distance parameter requiring Buffalo Grove Plan Commission—Public Hearing—December 18, 2013 Page 1 of 5 separation of at least 2,500 feet from schools, day care centers and property zoned for residential use; dispensing organizations have a 1,000 foot buffer requirement. Mr. Pfeil said the map concerning cultivation centers uses yellow to identify the locations that meet the applicable distance requirement from schools and similar uses. The only area in Buffalo Grove that is designated is the northeasterly part of the Village at the southeast corner of Aptakisic Road and Barclay Boulevard.This area is occupied by the Rogers Center for Commerce on the east side of Barclay Blvd and one other industrially zoned property to the south. Mr. Pfeil noted that the map depicting possible locations for dispensaries indicates that a number of properties with in business districts and the Office and Research district meet the 1,000 foot distance requirement from schools, day care facilities and residentially zoned property. The map uses yellow to identify the properties with Industrial zoning that meet the applicable distance parameter. This includes properties Millbrook Center south of Route 22, all of the Arbor Creek, Corporate Grove and Covington Corporate Center business parks south of Aptakisic Road extending to Deerfield Parkway, and the areas near Lake Cook Road such as the Buffalo Grove Commerce Center and some of the Chevy Chase business park. Mr. Pfeil stated that Village staff and the Village Attorney recommend that a special use should be required for either a cultivation center or a dispensing organization, and this should be limited to the Industrial District. Specific conditions of use are not recommended at this time, but each special use petition for a specific location would be evaluated to determine restrictions that would be incorporated in the ordinance allowing a special use. Mr. Pfeil noted a task force of Lake County municipalities has been working on a model ordinance that communities could use in developing zoning regulations. Buffalo Grove can evaluate the model regulations to determine if items should be added to the Village's zoning regulations. He noted that some communities in the area are considering establishment of a moratorium concerning medical cannabis facilities, but eventually zoning regulations will need to be developed. Mr. Pfeil commented that the State regulations won't be in place until fall of 2014. Petitioners would have to secure state licensing and registration before petitioning for zoning approval. He noted that if the Village acts now to establish zoning regulations, additional amendments could be made if necessary to coordinate with state regulations. Mr. Raysa noted that the statute provides for three State of Illinois departments to be involved in regulating medical cannabis: Department of Health, Department of Agriculture and Department of Financial Registration. All of these departments have a hand in drafting rules and regulations regarding medical cannabis. He pointed out that the statute allows the Department of Agriculture 120 days after January 1, 2014 in order to come forward and propose their regulations. A State department such as the Department of Health just does not enact rules and regulations. The procedure normally is that that department will propose draft rules which will go to JCAR which is the joint committee on rules in Springfield. JCAR then holds hearings on those proposed rules and only after JCAR decides that those rules are correctly set forth and are legitimate regulations then and only then are do the rules become effective. Also the cannabis and the dispensing agency can only be purchased and obtained from an Illinois cultivation center. The cultivation center also will have to get a license, be authorized by the State etc. So the fall of 2014 or even winter of 2014 will be when anything is up and running. Buffalo Grove Plan Commission—Public Hearing—December 18, 2013 Page 2 of 5 Mr. Raysa noted that page six of his memorandum of the updated overview of Public Act 98-0122 includes discussion of zoning regulations; this material has been updated based on the Plan Commission workshop discussion in August 2013. He noted that the state allows municipalities to enact "reasonable" zoning regulations, but the state has control of all other regulations for medical cannabis. He noted that "reasonable" zoning regulation is going to be subject to interpretation. Litigation will probably be used to test this. He said he is recommending that the Plan Commission consider zoning regulations providing for a special use process to allow dispensary organizations and cultivation centers in the Industrial District. He indicated that in his opinion the special use provision would meet the standard of being "reasonable" zoning regulations. Mr. Raysa said that on page 7 of his memorandum the definition of special use as defined in Section/11- 13-1.1. of the Illinois Statutes is discussed. He pointed out that the State statute describes special uses as having unique, special or unusual impacts upon the use or enjoyment of neighboring property and planned developments. Mr. Raysa stated it is his recommendation that the nature of the dispensing organizations and cultivation centers fit within the definition of special use. They are unique, special and could have an unusual impact. That is the groundwork upon which he bases his recommendation to put the two entities into the Village Zoning Ordinance as special uses. The zoning amendments would include the same definitions for cultivation center and dispensing organizations as the state statute. Mr. Raysa further pointed out that currently at Section 17.28.040 of the Village's Zoning Ordinance the criteria for special use are set forth. For the record as far as the Board's authority, a determination of when a special use meets all the criteria which are listed in sub-section A of 17.28.040 of the Buffalo Grove Municipal Code and include that the special use shall serve the public convenience, that the nature and intensity involved in connection with the operation of the special use works and will take into account the size of the subject property and that the special use will not be injurious to the use and enjoyment of the property in the immediate vicinity. That nature, location and size of the buildings and structures of the special use and adequate utilities, access roads and parking areas of adequate size are apparent. If an applicant comes before the Village for a dispensing organization or cultivation center and then subsequently comes before this board, this board has the right and duty to review the six requirements for a special use and to make certain that those six requirements are met. In addition the Plan Commission may recommend and the Corporate Authorities may impose such restrictions and conditions on the subject property, the location and construction and design of buildings for use of the property benefit by the special uses. The authority for special uses and the Plan Commission's right to look into the background of special uses is very prevalent not only in case law but in our own ordinances. Commissioner Cohn asked if there is a map showing locations of recreational special uses within the Industrial District. Mr. Pfeil said the Village zoning map notes special uses with an asterisk. Recreational facilities are not specifically identified. Commissioner Cohn asked if there is any place within the yellow area Industrial District where a facility would go where it would not be less than 1,000 feet from an existing type of child used facility such as Joy of the Game, etc. If you put 1,000 foot around every one of those child type facilities, would that consume the entire yellow area or are there still places that would make it. He noted the reason he asks Buffalo Grove Plan Commission—Public Hearing—December 18, 2013 Page 3 of 5 is if the spirit of the law is nothing within 1,000 feet from child facilities and through the special use process, every time a facility comes to us that is like this and we say it must be 1000 feet from where children are we could effectively through the special use process never have an opportunity to allow a facility like that and have created an ordinance that effectively is an exclusion. Mr. Raysa stated the State statute sets up very distinct buffers that address schools and day care. The other side of the argument is if they were aware that there were recreational uses then why didn't they bring that in and regulate that.Therefore, because they did not bring it in, the Village of Buffalo Grove is stopped from regulating that area. Commissioner Cohn stated what concerns him is that the ordinance we are trying to pass by making it a special use could effectively be completely invalid because we know there is never going to meet the six criteria. If we know presumptively that we are never going to grant a special use to any of these facilities and if we know that in advance and create a law that says this is what we would expect it is the same as a prohibition and it might be invalid. He does, however, agree that a special use is the way to go but he feels we are setting ourselves up for this situation in the future. He noted he would be interested in knowing where all the recreational uses are and where potential dispensaries can be with respect to those. The other issue is if that is our view that 1000 feet is the right number then if we were to grant a special use to a dispensary we would effectively also be saying we will never authorize a special use for a recreational use at 1000 feet from such dispensary. Commissioner Weinstein stated he does not see the use for a map of the recreational uses because then we would have to look and ask which recreation use is specific to children. Unless we identified a specific user on the map as opposed to just an asterisk and what their business model is it will be very difficult to monitor that. The State having at this point just provided schools and child care facilities has set the benchmark and guideline that we can go by. He feels just recreational uses are too broad of a standard. Commissioner Matthews noted at another commission he was on they spoke about adult entertainment and he recalls you could not set up regulations or ordinances that would technically prohibit and had to have a location where that kind of entertainment could exist. Would that not also be true here? Mr. Raysa stated yes. Commissioner Matthews noted that therefore we cannot pass an ordinance that won't work. He asked if a distributor can buy marijuana from other counties. Mr. Raysa stated the product has to be produced within Illinois. Commissioner Matthews asked if someone could come in and argue that since you do not regulate other agricultural products as to where they are grown, why regulate marijuana. Mr. Raysa noted that the state is regulating these products. Municipalities have to comply with the powers granted by the state, which focus on zoning regulations, not product licensing. Commissioner Matthews asked if the federal government comes in and makes marijuana legal, how does that affect what we are discussing now. Buffalo Grove Plan Commission—Public Hearing—December 18, 2013 Page 4 of 5 Mr. Raysa noted a paper was written in California on medical marijuana and one of the noteworthy points is that cannabis is still illegal under federal law. He said he doesn't know what the federal government may do that will affect state regulations. Commissioner Goldspiel asked what kind of operations these would be in terms of traffic and other traditional concerns of the Plan Commission. Mr. Pfeil said it may be useful to review the experience with facilities in California, Colorado, Oregon and Washington where businesses have been operating. Commissioner Weinstein responded to Commissioner Matthews that you would see either with the number of states that are continuing to pass legislation on this law there will be either a complete crackdown by the Feds where they would pre-empt all state law or they could say since all these states are passing it they are right and just give the states the right to govern it. Commissioner Cohn asked if the ability to pass an ordinance is lost if it does not do so now. Mr. Raysa stated no as there is no time limit on it. His suggestion is to get something on the books in early 2014. Chairman Smith asked what the taxing implications might be for the Village. Mr. Pfeil said he doesn't have specific knowledge about tax revenue, but some municipalities may be evaluating the potential for taxing this product and related transactions. Chairman Smith asked what the state will do as far as who will get licenses. Mr. Raysa commented that the Cook County Sheriff recently said he doesn't have the people to do the background checks for the concealed carry firearms law. If the Sheriff doesn't have enough people for firearms programs, it would appear that there may be a lack of resources to conduct background checks on the dispensing organizations and cultivation centers. Chairman Smith asked if background checks would be done on at the State level. Mr. Raysa stated yes. There being no further comments or questions from anyone else present, Chairman Smith closed the public hearing at 8:05 pm. Respectfully submitted, Fay Rubin, Recording Secretary APPROVED BY: ERIC SMITH, Chair Buffalo Grove Plan Commission—Public Hearing—December 18, 2013 Page 5 of 5 DRAFT REGULAR MEETING BUFFALO GROVE PLAN COMMISSION December 18, 2013 Amendment of Village Zoning Ordinance concerning regulations for Medical cannabis cultivation centers and dispensing organizations Chairman Smith called the meeting to order at 8:05 pm in the Village Council Chambers, Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, Illinois. Commissioners present: Chairman Smith Mr. Khan Mr. Stark Mr. Cohn Mr.Weinstein Ms.Johnson Mr. Goldspiel Mr. Matthews Commissioners absent: None Also present: Mr.Andrew Stein, Village Trustee Mr.William Raysa,Village Attorney Mr. Robert Pfeil, Village Planner APPROVAL OF MINUTES Moved by Commissioner Khan, seconded by Commissioner Weinstein to approve the minutes of the public hearing of December 4, 2013. Commissioner Stark noted he was not listed at present at the hearing and he was present. All Commissioners were in favor of the amended motion and the motion passed unanimously with Commissioner Johnson abstaining. Moved by Commissioner Weinstein, seconded by Commissioner Khan to approve the minutes of the regular meeting of December 4, 2013, the motion was approved with Commissioner Johnson abstaining. COMMITTEE AND LIAISON REPORTS Commissioner Khan attended the Village Board meeting on December 16, 2013 where there was nothing for the Plan Commission. AMENDMENT OF VILLAGE ZONING ORDINANCE CONCERNING REGULATIONS FOR MEDICAL CANNABIS CULTIVATION CENTERS AND DISPENSING ORGANIZATIONS Buffalo Grove Plan Commission—Regular Meeting—December 18,2013 Page 1 of 3 Moved by Commissioner Weinstein, seconded by Commissioner Khan to recommend approval to the Village board of the proposed amendments to the Village of Buffalo Grove Zoning Ordinance (Title 17 of the Buffalo Grove Municipal Code) concerning medical cannabis (also known as medical marijuana). The amendments pertain to siting of medical cannabis dispensaries and medical cannabis cultivation centers as defined and regulated by the state of Illinois. Commissioner Cohn stated he will vote against this motion because he does not think we are ready. He feels it is important that we identify the location of the child friendly recreational uses in the Industrial District which has consistently over the years been infiltrated with all kinds of child friendly recreational uses. He feels we should have a map that shows the location of each and every one of those child recreational facilities and then he feels we should draw a 1000 foot circle around each of them and figure out where these types of facilities can go. Without doing that basic due diligence he feels it is premature to vote for this ordinance because he fears we are creating an ordinance that there is no circumstance where it would ever meet the special use criteria and if that is the case we have effectively banned it and we should not do that. Chairman Smith called for a vote on the motion and the vote was as follows: AYES: Khan, Stark, Weinstein,Johnson, Goldspiel, Matthews, Smith NAYES: Cohn ABSENT: None ABSTAIN: None The motion passed 7 to 1. CHAIRMAN'S REPORT—None FUTURE AGENDA SCHEDULE Mr. Pfeil noted the January I" meeting will be canceled. The next regular meeting will be January 15, 2014. PUBLIC COMMENTS AND QUESTIONS—None STAFF REPORT Mr. Pfeil thanked the Commission for another year of excellent work. NEW BUSINESS—None ADJOURNMENT Moved by Commissioner Cohn, seconded by Commissioner Stark and carried unanimously to adjourn. Chairman Smith adjourned the meeting at 8:11 pm. Buffalo Grove Plan Commission—Regular Meeting—December 18,2013 Page 2 of 3 Respectfully submitted, Fay Rubin, Recording Secretary APROVED BY: ERIC SMITH, Chair Buffalo Grove Plan Commission—Regular Meeting—December 18,2013 Page 3 of 3 mE W cl) 3 � n 1 # I �I ;J 7 Ij ry ",F, Ily 77 am cmd, I f N. 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I ccc a d , a > > > O Q W > W 0 0 w O Q ¢ m m m U w S >_ Y 0 0 0 0 0 0 0 © 0 0 0 0 0 0 0 0 0 0 0 0 0 as os Authorization to Bid Certain 2014 Projects 13-A .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview In previous years, staff would bring before the Village Board numerous projects requesting authorization to bid each project separately. As many of those projects were either performed on an annual basis or were scheduled well in advance, staff believes it would be more efficient to bring most of those projects forward for authorization to bid in a single agenda item. The following projects are either routinely bid on an annual basis, purchased through joint bids, or are part of the CIP program and are planned to be bid in Fiscal Year 2014, as such staff would request the Village Board provide Authorization to Bid for each of these projects. Each listed project will be brought back before the Village Board with a request for an award of contract/award of agreement. Staff requests Authorization to Bid the following 2014 fiscal year projects: Street Maintenance Crack Sealing Bike Path and Parking Lot Improvements Sidewalk Repair/Replacement Joint Purchasing Rock Salt Joint Purchasing Calcium Chloride Raupp Lift Station Repair and Rehabilitation Telecommunication Service Water Main Rehabilitation Storm Sewer Repair Sanitary Sewer Repair Tree Purchase Tree Planting Hydrant Painting Utility Bill Printing Next Steps Each bid document will be reviewed by the Village Attorney prior to release. Anticipated Future Board Actions Award of contract/award of agreement. Attachments Trustee Liaison Staff Contact Trustee Stein Brett Robinson, ....M.o�n.d�a...........January .............rY 6......2�0.1.�4..............................................................................................................N�e�w...B.u�s.�.n�eS�s...._...Ite.m....�....�.�3._�................................................................................................................................... Y, VILLAGE OF BUFFALO GROVE WARRANT #1223 6-Jan-14 General Fund: 2,660,608.30 Illinois Municipal Retirement Fund: 0.00 Parking Lot Fund: 0.00 Motor Fuel Tax Fund: 34,946.89 School & Park Donations 0.00 Capital Projects-Facilities: 8,917.75 Capital Projects-Streets: 123,404.18 Health Insurance Fund: 0.00 Facilities Development Debt Service Fund: 0.00 Retiree Health Savings (RHS): 0.00 Water Fund: 440,458.14 Buffalo Grove Golf Fund: 3,484.71 Arboretum Golf Fund: 9,478.21 Refuse Service Fund: 0.00 3,281,298.18 PAYROLL PERIOD ENDING 12/15/2013 898,297.96 PAYROLL PERIOD ENDING 1/2/2014 927,387.70 1,825,685.66 TOTAL WARRANT #1223 5,106,983.84 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President Pay Day Register i A 12/ 15/ 13 Pay Batch 12/19/13 TotaV Employees in Pay Batch 248 Hours Descrupdon Hours Gross Wthhc,Vdungs and Deducdons Gross Base O1 REG FT-Regular Full-Time 6,217.50 238,497.00 Gross 822,227.64 - 02 REG PT-Regular Part-Time 1,120.50 24,855.19 Federal 103,794.18 712,370.92 03 REG SEASONAL-Regular Seasonal 70.50 1,034.71 Social Security 19,048.35 307,231.59 04 REG SWORN-Regular Sworn 9,136.50 392,650.28 Medicare 11,610.78 800,743.00 05 OVERTIME-Overtime 868.00 48,085.79 IL State Tax 33,687.17 690,123.10 06 DOUBLE TIME-Double Time - -WI State Tax 1,396.53 22,413.24 07 RETRO PAID-Retro Paid -Aflac 294.59 - 08 RETRO SW PAID-Retro Sworn Paid 10,394.68 Aflac Pre Tax 918.68 09 LONGEVITY-Longevity - BGHS School Fund 45.00 10 ELECTED-Elected Officials 3,250.00 Bright Directions 160.00 101 COMP EX EARN-Exempt Comp Time -Child Support Arrears 4.62 Earned 103 COMP NE PAID-Paid Non-Exempt Comp 120.50 4,286.02 Child Support IL 5,223.98 Time 104 COMP NE EARN-Earned Non-Exempt 75.00 -Child Support WI 969.23 Comp Time 106 COMP SW PAID-Sworn Comp Time Paid - -Computer Loan 683.42 112 FLOAT SW PD-Floating Sworn Paid 8.00 339.69 Computer Loan 2 50.63 12 FIRE OT-Fire Overtime - 33,696.87 Dependent Care 787.24 120 PARK STIPEND-Park District Stipend 104.16 Fire Dues 1,734.00 - 121 CAR ALLOW-Car Allowance 250.00 Fire Pension 15,840.10 167,532.56 122 INS REIMBURS-Insurance 2,302.23 Fire Pension-Tier 2 2,429.47 25,694.96 123 GOLF STIPEND-Management Stipend 1,000.00 Fire Pension Supplement percent 63.48 6,348.16 124 VSI-VSI - Flexible Spending Account 4,007.63 - 126 CLOTHING-Clothing Reimbursement 314.00 FPAC Dues 127.50 129 MANG STIPEND-Management Stipend FOP Police - 20 ACT LT-Acting Lieutenant 316.50 553.88 Garnishment 75.00 21 ACT SC-Acting Shift Commander 103.50 212.18 General Fund 245.00 22 CORP FIELD-Corporal Field Supervisor 341.50 512.25 Health HMO 554.99 23 CORP WATCH-Corporal Watch 63.00 94.50 Health PPO A 5,015.68 Commander 25 NIGHT SHIFT-Night Shift 949.00 597.87 Health PPO B 11,451.70 26 SGT WATCH-Sergeant Watch Commander 250.25 157.66 ICMA/RC-Flat Amount 12,132.67 - 30 PARK DISTRICT-Police Park District - -ICMA/RC-Flat Amount 2 4,800.00 31 CPR-CPR - 823.82 ICMA/RC-Percent 7,048.47 124,599.46 50 VAC PAID-Vacation Paid 860.50 31,727.39 ICMA/RC-Percent 2 2,484.24 3,105.30 53 VAC PAYOUT-Vacation Payout - -ICMA/RC-Flat Amount 3 - - 54 VAC SW PAID-Vacation Sworn Paid 214.50 10,087.91 IMRF 14,653.55 325,633.33 57 VAC SW PAYOUT-Vacation Sworn Payout - -IMRF Life Insurance 368.00 - 58 VAC PT PAID-Vacation Part Time Paid - -IMRF TIER 2 273.48 6,077.37 70 SICK PAID-Sick Paid 107.00 3,797.53 IMRF Voluntary 107.08 - 74 SICK SW PAID-Sick Sworn Paid 241.00 10,204.43 IRS Garnishment - 90 FLOAT PAID-Floating Paid 24.00 1,051.41 Optional Life Self 623.48 93 FLOAT PT PAID-Floating Part Time Paid 0.75 18.77 Police Dues 790.50 - 96 HOL PAID-Holiday Paid - - Police Pension 21,727.46 219,247.07 97 HOL POL PAID-Holiday Police Sworn Paid Police Pension-Tier 2 1,110.16 11,202.40 98 HOL PT PAID-Holiday Part Time Paid PPOA TAX 28.78 - 99 HOL FIRE PAID-Holiday Fire Sworn Paid 1,327.42 RHS 1,941.49 Run by Katie Skibbe on 8/15/2013 10:00:17 AM Page 1 of 2 Pay Day Register i A 12/ 15/ 13 Total 21,088.00 $ 822,227.64 ROTH IRA 1,722.00 - - - ROTH IRA Percent 69.49 3,474.34 Spousal Support Maintenace 328.15 - United Way 130.00 - Benefuts Amount Net $ 531,669.69 Basic Life Insurance 62.53 - Dental 18,545.76 Total Payroll Expense $ 898,297.96 Health HMO 4,069.39 Health PPO A 36,782.92 Health PPO B 83,979.02 Illinois Municipal Fund 45,411.19 Tota I - Gross Payroll 898,297.96 Water/Sewer Transfer (44,685.70) Buffalo Grove Golf Transfer (13,012.01) Arboretum Golf Transfer (12,497.72) 828,102.53 Transfers Payroll Account Transfer 531,669.69 ROTH IRA 1,791.49 Illinois State Tax 33,687.17 941 Federal Tax 165,112.44 10I1A I`a fei ied C mijpa:i saLkr i1 26,465 38 RHS-Fire 1,941.49 Flex/Dep Savings 4,794.87 MAP Dues 790.50 Fire Pension 18,333.05 784,586.08 Run by Katie Skibbe on 8/15/2013 10:00:17 AM Page 2 of 2 ~ �h�� _�� Register � � �� ^ �� == � �� ~ ° ° ° �� v��0� �� ° ° Pay Batch oz/oz/z*Tma| Employees m Pay Batch z*u *ours oasc,ipuon *ours Gross vvithho|dingsand oaducdons Gross Base uz nsspT neou|a,Fun'T|me *'a*z.su 178'985y*Gross 8*5'*70.90 uznsspT Regular Part-Time 878.75 zo'zayus Federal zua'zuu.00 726'703.82 03 nssss*SomAL Regular Seasonal zauu 239.57 Social Security zz'zoz.as 357'785.11 u*nssSWORN Regular Sworn 8'*3*.50 363'292.36Meu|care zz'y**as 823'775.95 usovsnTIMs Overtime 770.50 *z'zsu.a7IL State Tax 3*'739.*9 710'532.59 ua DOUBLE TIME Double Time z*y.uu zu'o3s.a3wI State Tax 1'372.5* zz'u**.uz u7nsTnoPAID netmpam *mac zy*.sy uonsTnoswPAID netm Sworn Paid *mac Pre Tax 918.68 uyLomssvITY u,noe,|tv zu'uuu.uu osHsschoo|Fund *suu zusLscTso Elected Officials Bright Directions 160.00 zuu COMP sxPAY Exempt Comp Time Paid 8.00 3zu.s3 Child Support Arrears zuz COMP sxEARN Exempt Comp Time Child Support IL 5'223.98 Earned zu3 COMP msPAID Paid Non-Exempt Comp 72.50 z'sau.a*Child Support wI 969.23 Time zu*COMP msEARN Earned Non-Exempt 75.00 Computer Loan 632.66 Comp Time zua COMP swPAID Sworn Comp Time Paid Computer Loan z 50a3 zzz FLOAT swpo Floating Sworn Paid 56.00 z'zoz.3* Dependent Care 1'10*a3 zz FIRE oT Fire Overtime 2*'077.21 Fire Dues 1'73*u0 zzu PARK STIPEND Park District Stipend zu*.za Fire Pension za'zuz.sz 170,297.52 zzz CAR ALLOW Car Allowance zsu.uu Fire Pension Tier 2'*29.*7 zs'ay*.ya zzzIms nsIMouns Insurance 611.*7 Fire Pension Supplement percent 38.92 3'891.96 Reimbursement zz3 GOLF STIPEND Management Stipend Flexible Spending Account 3'936.61 zz*vsI vsI FpAcoues 127.50 zzacLoTHIms Clothing Reimbursement FOP Police z'zau.uu zzyMAmsSTIPEND Management Stipend Garnishment 75u0 zu ACT cr Acting Lieutenant *yz.uu osy.zs General Fund z*suu zz ACT sc Acting Shift Commander 216.00 **z.ou Health HMO 630.50 zz CORP FIELD Corporal Field Supervisor 250.50 37s.7s Health pPoA s'ysyuz z3 CORP WATCH Corporal Watch 132.00 zyo.uu Health pPoo 12'973.50 Commander zs NIGHT SHIFT Night Shift 737.50 *m.as IcM/Vnc Flat Amount 12'817.29 zassTWATCH Sergeant Watch Commander 226.75 z*z.os IcM/Vnc Flat Amount *'753.83 3u PARK DISTRICT Police Park District IcM/Vnc Percent 8'517.83 137'850.22 31cPn CPR *3*.95 IcM/Vnc Percent 2'53*.2* 3'167.80 su VAC PAID Vacation Paid 1'135.50 **'727a3 IcM/Vnc Flat Amount 3 s3 VAC PAYOUT Vacation Payout 109.25 5'707.37 IMnF 15'356y9 3*1'267.1* s*VAC swPAID Vacation Sworn Paid 911.50 *u'ys3.** IMnF Life Insurance s7 VAC swPAYOUT Vacation Sworn Payout IMnF TIER z 3*0.25 7'561.18 so VAC pTPAID Vacation Part Time Paid 30.50 7as.37IMnFVoluntary 111.11 7u SICK PAID Sick Paid 88.50 3'363.32 IRS Garnishment zuuuu 7*SICK swPAID Sick Sworn Paid 198.00 o'*u7.3o Optional Life Self 623.*8 yu FLOAT PAID Floating Paid *u.uu z'azo.zs Police Dues 790.50 93 FLOAT pTPAID Floating Part Time Paid z*.uu 37s.ay Police Pension zz'zzy.*s 213'21*u* yaHoLPAID Holiday Paid 1'271u0 50'*37.22 Police Pension Tier ya*u* 9'728.00 y7HoLpoLPAID Holiday Police Sworn Paid 538.00 zz'ozu.szpPoATAX 28.78 yoHoLpTPAID Holiday Part Time Paid 36.00 yuz.sunHs z'y*z.*y Run»v Katie sm»»eono/zs/zuz3 10:00:17AM Page zorz Pay Day Register Pay Batch 01/02/ 14 99 HOL FIRE PAID Holiday Fire Sworn Paid - 9,605.40 ROTH IRA 2,072.00 - Total 21,527.75 $ 845,470.90 ROTH IRA Percent 67.94 3,396.88 - - Spousal Support Maintenace 328.15 - United Way - Net $ 541,542.90 Benefits Amount - Basic Life Insurance 65.63 Total Payroll Expense $ 927,387.70 Dental 18,163.72 Health HMO 3,888.20 Health PPO A 39,877.96 Health PPO B 86,822.33 ICMA Employer Contribution 45,617.81 Illinois Municipal Fund 47,789.50 Tota I - Gross Payroll 927,387.70 Water/Sewer Transfer (65,140.68) Buffalo Grove Golf Transfer (12,683.79) Arboretum Golf Transfer (12,461.41) 837,101.82 Transfers Payroll Account Transfer 541,542.90 ROTH IRA 2,139.94 Illinois State Tax 34,739.49 941 Federal Tax 174,455.48 ICMA Deferred Compensation 28,623.19 RHS-Fire 1,941.49 Flex/Dep Savings 5,041.24 MAP Dues 790.50 Fire Pension 18,569.90 807,844.13 Run by Katie Skibbe on 8/15/2013 10:00:17 AM Page 2 of 2 § 020. 75 kE o < �« \ o / (36 O 0 � 0 q � � § 12 CD ] - F-LL LU 2 (D / § 2 n _ rLo ? 2 _ o � ° � $ & m m _ \ � 0 ) - S _ 46 | b \ _ 2 \ ( : a. e % � \ / 3 § ) } k � ] f � f = S a � ° L Q / / o + \ - 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