2014-01-20 - Village Board Regular Meeting - Agenda Packet STATE OF ILLINOIS ) ss.
COUNTY OF COOK )
CERTIFICATE
I, Janet M. Sirabian, certify that I am the duly elected and acting Village Clerk of the Village of
Buffalo Grove, Cook and Lake Counties, Illinois. I further certify that the attached meeting
notice and agenda were posted on the inside of the front door of the Buffalo Grove Village Hall,
50 Raupp Boulevard, Buffalo Grove, Illinois at 11:00, A.M. on Friday, January 17, 2014 and
thereafter were continuously viewable from the outside until said meeting and further were
posted on the Village of Buffalo Grove's website for the purpose of compliance with the Open
Meetings Act.
Dated at Buffalo Grove, Illinois,this 17rd day of January, 2014.
m_ Sut.ht.6,4„
Vi age Clerk
/OIL 0A,64
By
VIItAGE OF Meetingof the Village of Buffalo Grove Fifty Raupp Blvd
11ffQ10 9 Buffalo Grove, IL 60089-2100
Gruuc Board of Trustees Phone:847-459-2500
PO, Regular Meeting
January 20, 2014 at 7:30 PM
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Approval of Minutes
A. Minutes of the January 6, 2014 Village Board Meeting
5. Approval of Warrant
A. Presentation and Reading of Warrant #1224
6. Village President's Report
7. Village Manager's Report
A. Monthly Management Report - January 2014
B. Presentation of Company Citations for EMS call on January 5, 2014
8. Special Business
A. Public Hearing: Consideration of a Draft Annexation Agreement Concerning
the Kedroski Property, 23031 N. Prairie Road (Trustee Terson)
B. Public Hearing: Consideration of a Draft Annexation Agreement Concerning
the Pulte Easthaven Development, Hoffmann Property, 22140 N. Prairie Road
(Trustee Stein)
9. Reports from the Trustees
10. Consent Agenda
All items listed on the Consent Agenda,which are available in this room this evening, are
considered to be routine by the Village Board and will be enacted by one motion. There will be no
separate discussion of these items unless a Board member or citizen so requests, in which event,
the item will be removed from the General Order of Business and considered after all other items
of business on the Regular Agenda under New Business. (Attached).
11. Ordinances and Resolutions
A. Resolution No. 2014-3: A Resolution Approving an Agreement for Design
Engineering Services for the 2014 Village Wide Contractual Street
Maintenance Project (Trustee Stein)
B. Resolution No. 2014-5: A Resolution Approving an Agreement for Design
Engineering Services for the 2014 Village Wide Contractual Street
Reconstruction Project - Phase 2 (Trustee Stein)
12. Unfinished Business
Village Board of Trustees-Agenda Page 1
•
A. Authorization of Execution of Final Phase I Environmental Assessment of
Weiland Road Reconstruction Project (Trustee Berman)
13. New Business
A. Authorization to Waive Bids and to Purchase - 682 Trees for EAB
replacements in the Spring of 2014 (Trustee Stein)
14. Questions from the Audience
Questions from the audience are limited to items that are not on the regular agenda. In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the
audience will be limited to 10 minutes and should be limited to concerns or comments regarding
issues that are relevant to Village business. All members of the public addressing the Village
Board shall maintain proper decorum and refrain from making disrespectful remarks or comments
relating to individuals. Speakers shall use every attempt to not be repetitive of points that have
been made by others. The Village Board may refer any matter of public comment to the Village
Manager,Village staff or an appropriate agency for review.
15. Executive Session
16. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board, does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities AO requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or participate
in this meeting or have questions about the accessibility of the meeting or facilitie4 contact the ADA
Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons
Village Board of Trustees-Agenda Page 2
Meeting of the Village of Buffalo Grove Fifty Raupp Blvd
� Buffalo Grove, I L 60089-2100
Board of Trustees Phone:847-459-2500
Regular Meeting
January 20, 2014 at 7:30 PM
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Approval of Minutes
A. Minutes of the January 6, 2014 Village Board Meeting [GO TO]
5. Approval of Warrant
A. Presentation and Reading of Warrant#1224 [GO TO]
6. Village President's Report
7. Village Manager's Report
A. Monthly Management Report-January 2014 [GO TO]
B. Presentation of Company Citations for EMS call on January 5, 2014 [GO TO]
8. Special Business
A. Public Hearing: Consideration of a Draft Annexation Agreement Concerning the Kedroski Property, 23031 N.
Prairie Road (Trustee Terson) [GO TO]
B. Public Hearing: Consideration of a Draft Annexation Agreement Concerning the Pulte Easthaven
Development, Hoffmann Property, 22140 N. Prairie Road (Trustee Stein) [GO TO]
9. Reports from the Trustees
10. Consent Agenda
All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine
by the Village Board and will be enacted by one motion. There will be no separate discussion of these items
unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of
Business and considered after all other items of business on the Regular Agenda under New Business.
Consent Agenda: Ordinances and Resolutions
A. Ordinance No. 2014-6: An Ordinance Authorizing the Disposal of Surplus Village Personal Property (Trustee
Berman)
SUMMARY: Attached is an ordinance for consideration by the President and Board of Trustees declaring
identified village owned property and equipment as surplus. Those identified assets are accounted for within
the village's fixed asset inventory control system and were retired during FY 2013 [GO TO]
B. Resolution No. 2014-1: A Resolution Ceding 2013 Unused Private Activity Bond Volume Cap to Lake County
(Trustee Berman)
SUMMARY: The attached Resolution is recommended for approval to allow the transfer of unused 2013
Private Activity Bond Volume Cap to Lake County for eligible multi-family housing projects. [GO TO]
C. Ordinance No. 2014-7: An Ordinance Amending Chapter 10 of the Village of Buffalo Grove Municipal Code
(Trustee Berman)
SUMMARY: Staff recommends aprooval of an ordinance amending chapter 10 of the municipal code to
restrict turning movements at the intersection of Armstrong Drive and Lexington Drive on weekdays between
the hours of 4 p.m. and 7 p.m. [GO TO]
D. Resolution No. 2014-2: a Resolution for Participation in the State of Illinois Federal Surplus Property Program
(Trustee Stein)
SUMMARY: Participation in the State of Illinois Surplus Property Program will allow the Village of Buffalo
Grove to purchase a variety of Federal and State surplus items at approximately 5% to 25% of the original
purchase price. [GO TO]
E. Resolution No. 2014-4: Calendar Year 2014 Village Wide Contractual Street Maintenance Program Motor
Fuel Tax Resolution (Trustee Stein)
SUMMARY: The subject Resolution meets the requirements of the Illinois Department of Transportation in
the use of Motor Fuel Tax funds for the proposed calendar 2014 Village-wide street improvement and
maintenance program. [GO TO]
Consent Agenda: Unfinished Business
Consent Agenda: New Business
11. Ordinances and Resolutions
A. Resolution No. 2014-3: A Resolution Approving an Agreement for Design Engineering Services for the 2014
Village Wide Contractual Street Maintenance Project (Trustee Stein) [GO TO]
B. Resolution No. 2014-5: A Resolution Approving an Agreement for Design Engineering Services for the 2014
Village Wide Contractual Street Reconstruction Project- Phase 2 (Trustee Stein) [GO TO]
C. Resolution No. 2014-6: A Resolution Approving the Phase I Study and Environmental Assessment for Lake
Cook Road and Weiland Road in the Village of Buffalo Grove (Trustee Berman) [GO TO]
12. Unfinished Business
13. New Business
A. Authorization to Waive Bids and to Purchase-682 Trees for EAB replacements in the Spring of 2014
(Trustee Stein) [GO TO]
14. Questions from the Audience
Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section
2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and
should be limited to concerns or comments regarding issues that are relevant to Village business. All members of
the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful
remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that
have been made by others. The Village Board may refer any matter of public comment to the Village Manager,
Village staff or an appropriate agency for review.
15. Executive Session
16. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does,
however, reserve the right to defer consideration of matters to another meeting should the discussion run past
10:30 p.m.
The Village of Buffalo Grove,in compliance with the Americans with Disabilities Act,requests that persons with disabilities, who require certain
accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact
the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons.
Minutes of the January 6, 2014 Village Board Meeting 4-A
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
Overview
Staff recommends approval.
Attachments
Trustee Liaison Staff Contact
Clerk Sirabian Julie C Kamka,Finance&GS
Monday,...........January 2�0......2.0.1..4........................................................................................................Approval of...Minutes..._...Ite.m....�...4._A...........................................................................................................
12814
01/06/2014
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,JANUARY 6,2014
CALL TO ORDER
President Braiman called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,Terson,and
Stein. Trustee Ottenheimer was absent.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jeff Stein,Assistant Village
Attorney;Jennifer Maltas,Deputy Village Manager;Lauren Stott,Management Analyst;Robert Giddens,MIS
Director; Scott Anderson,Director of Finance;Art Malinowski,Director of Human Resources;Brett Robinson,
Purchasing Manager;Mike Reynolds,Director of Public Works;Robert Pfeil,Village Planner;Darren Monico,
Village Engineer;Brian Sheehan,Deputy Building Commissioner-Operation;Fire Chef Vavra;Police Chief
Casstevens.
APPROVAL OF MINUTES
Moved by Sussman,seconded by Berman,to approve the minutes of the December 16,2013 Regular Meeting.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 1 —Ottenheimer
Motion declared carried.
WARRANT#1223
Mr.Anderson read Warrant#1223. Moved by Terson,seconded by Stein,to approve Warrant#1223 in the amount
of$5,106,983.84,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 1 —Ottenheimer
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Braiman thanked the entire staff and Public Works in particular,for their hard work in dealing with the
Weather issues that we faced this past week.
President Braiman read a Commendation recognizing Megan Bozek,who has been chosen to represent the United
States of America in the 2014 Winter Olympic Games in Sochi,Russia as a member of the Women's Hockey team.
VILLAGE MANAGER'S REPORT
Mr.Bragg also thanked the entire staff,and particularly the Public Works,Police and Fire Departments,for their
dedication and hard work in dealing with the extreme Weather this past week,
Mr.Bragg noted that Refuse Service by Waste Management will operate on a holiday schedule this week because
of the inclement weather this week.
12815
01/06/2014
Mr.Anderson presented the Weiland Road Financial Impact Analysis,details of which are contained in his memo
to Mr.Bragg of January 2,2014. Mr.Anderson and Mr.Bragg then answered questions on the project.
Nora Beckman,unincorporated Prairie View,had questions which were answered by Mr.Anderson and Mr.Bragg.
Jeff Lieberman,2250 Avalon Drive,commented on the financial aspects of the different options.
PUBLIC HEARING—23031 N.PRAIRIE ROAD
Moved by Berman,seconded by Trilling,to continue consideration of a draft Annexation Agreement concerning the
Kedroski property,23031 N.Prairie Road until January 20,2014 at 7:30 P.M. Upon roll call,Trustees voted as
follows:
AYES: 5—Berman,Trilling, Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 1 - Ottenheimer
Motion declared carried.
PUBLIC HEARING—2014 APPROPRIATIONS ORDINANCE
President Braiman called the Public Hearing for the 2014 Appropriations Ordinance to order at 8:06 P.M.,and
swore in Scott Anderson to give testimony. Notice of Public Hearing was published in the Daily Herald on
December 26,2013.
Mr.Anderson made a presentation on the 2014 Appropriations Ordinance,details of which are contained in his
memo to Mr.Bragg of December 31,2013.
At 8:10 P.M.,President Braiman continued the Public Hearing until later on in the meeting.
TRUSTEE REPORTS
Trustee Stein congratulated Buffalo Grove resident Lindsey Weinstein and her partner,Jacob Simon,for winning e
place in the U.S.Nationals Championship Novice Pairs Figure Skating Competition.
CONSENT AGENDA
President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Ordinance#2014-2—Garden Fresh
Motion to pass Ordinance#2014-2,amending 5.20 Liquor Controls,Class C—Garden Fresh Fruit Market,Inc.
Ordinance#2014-3—The MI Group
Motion to pass Ordinance#2014-3,granting variations to certain sections of the Buffalo Grove Municipal Code for
the MI Group, 1120 Lake Cook Road, Suite A.
Moved by Terson,seconded by Sussman,to approve the Consent Agenda. Upon roll call,Trustees voted as follows
on the Consent Agenda:
AYES: 5—Berman,Trilling, Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 1 - Ottenheimer
Motion declared carried.
12816
01/06/2014
ORDINANCE#2014-4—APPROPRIATIONS
Moved by Trilling, seconded by Berman,to pass Ordinance #2014-4, authorizing appropriations for the Village of
Buffalo Grove for the period January 1, 2014 through December 31, 2014. Upon roll call, Trustees voted as
follows:
AYES: 5—Berman,Trilling, Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 1 - Ottenheimer
Motion declared carried.
President Braiman closed the Public Hearing at 8:16 P.M.
ORDINANCE#2014-5—MEDICAL CANNIBAIS
Moved by Stein,seconded by Terson,to pass Ordinance#2014-5,amending the Comprehensive Zoning Ordinance
(Title 17 of the Municipal Code)concerning medical cannabis,in accordance with information contained in Board
packets.
Mr.Bragg reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda
Item Overview prepared by Mr.Pfeil. Staff then answered questions from the Board,
Upon roll call,Trustees voted as follows on the motion:
AYES: 5—Berman,Trilling, Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 1 - Ottenheimer
Motion declared carried.
2014 PROJECTS
Moved by Stein,seconded by Berman,to authorize bid for certain 2014 projects.
Mr.Robinson reviewed the proposed bid authorization,details of which are contained in the Village Board Meeting
Agenda Item Overview that he prepared,after which he answered questions from the Board.
Upon roll call,Trustees voted as follows on the motion:
AYES: 5—Berman,Trilling, Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 1 - Ottenheimer
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Braiman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda. There were no such questions.
ADJOURNMENT
Moved by Sussman,seconded by Stein,to adjourn the meeting. Upon roll call,Trustees voted as follows on the
motion:
AYES: 5—Berman,Trilling, Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 1 —Ottenheimer
Motion declared carried.
12817
01/06/2014
The meeting was adjourned at 8:32 P.M.
Janet M. Sirabian,Village Clerk
APPROVED BY ME THIS 20th DAY OF January,2014
Village President
Presentation and Reading of Warrant#1224 5-A
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
Overview
Approval is Recommended.
Attachments
Trustee Liaison Staff Contact
Scott D Anderson,Finance&GS
Monday,...........January 2�0......2.0.1..4........................................................................................................Approval
of Wa�rra�nt... Ite.m....�...5._A...........................................................................................................
VILLAGE OF BUFFALO GROVE WARRANT #1224
20-Jan-14
General Fund: 846,754.18
Illinois Municipal Retirement Fund: 0.00
Parking Lot Fund: 6,371.48
Motor Fuel Tax Fund: 1,000.00
School & Park Donations 0.00
Capital Projects-Facilities: 180,330.19
Capital Projects-Streets: 0.00
Health Insurance Fund: 3,726.32
Facilities Development Debt Service Fund: 200.00
Retiree Health Savings (RHS): 0.00
Water Fund: 678,250.80
Buffalo Grove Golf Fund: 2,625.84
Arboretum Golf Fund: 10,386.94
Refuse Service Fund: 0.00
1,729,645.75
PAYROLL PERIOD ENDING 1/16/2014 942,628.93
942,628.93
TOTAL WARRANT #1224 2,672,274.68
APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, ILLINOIS
Village Clerk Village President
See appendix: Appendix001 - W#1224.pdf
Monthly Management Report- January 2014 7-A
Overview
The Monthly Management Report is available at www.vbg.org.
Attachments
Mgt Rep Jan bd mtg.pdf(Appendix)
Trustee Liaison Staff Contact
Dane C Bragg,Office of Village Manager
Monday, January 20, 2014 Village Managers Report -Item : 7-A
See appendix: Appendix002- Mgt Rep Jan bd mtg.pdf
Presentation of Company Citations for EMS call on 7-B
January 5, 2014
Overview
On January 5, 2014 Buffalo Grove and Long Grove companies responded to a call for a man who fell.
Further reports revealed the patient not breathing and pulseless. The Northwest Central Dispatcher provided
instruction to the family on CPR. Upon arrival of the Long Grove Company, an AED was applied and a
shock was delivered. Upon arrival of the Buffalo Grove Company further medical treatment including
defibrillation was administered with the result being a return of spontaneous circulation. The patient had
another cardiac event en route to the hospital which was reversed and the patient was delivered to the
hospital with a pulse. The patient remains in the hospital at this time with an undisclosed prognosis. Our
hopes are that he fully recovers. The value of the systems that we have in place was tested and every step
worked from the initial dispatch to arrival at the hospital for definitive care in the cardiac unit. On a
recommendation for the officer on the scene and confirmation by the Fire Chief these company citations are
being given to the dispatcher Cindy Brick, and Companies from both Buffalo Grove and Long Grove who
were all instrumental in the success of this call.
Attachments
Trustee Liaison Staff Contact
Terry Vavra,Fire
Monday, January 20, 2014 Village Managers Report -Item : 7-13
Public Hearing: Consideration of a Draft Annexation
Agreement Concerning the Kedroski Property, 23031 N. 8-A
Prairie Road
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends discussion.
Overview
Jim and Linda Kedroski, owners of the property,have filed a petition to annex the parcel at 23031 N. Prairie
Road for development of a single-family house. The parcel is undeveloped;the lot area is approximately
28,895 square feet. The current zoning is R-1 by Lake County.
The draft annexation agreement designates the property with R-2 zoning, requiring a minimum lot area of
15,000 square feet and minimum lot width of 90 feet. The new house would be connected to Village
water and sanitary sewer adjacent to Noah's Landing. The annexation agreement stipulates that the
property owners will extend sanitary sewer along the south side of the property and along the Prairie Road
frontage. Construction of a sidewalk along Prairie Road is also required.
The property owners have expressed concern with the cost of constructing the sanitary sewer and
sidewalk. They are evaluating the costs and will advise the Village if they want to proceed with
annexation.
Next Steps
Consideration of ordinances approving annexation agreement, annexation and zoning.
Anticipated Future Board Actions
Review of plat of subdivision
Attachments
Notice of Hearing_Kedroski-Prairie Rd annex agrmt.pdf
Location Map,23031 N Prairie Rd.pdf
Annex Agrmt-draft_23031 N Prairie Rd Kedroski_1-15-2014.pdf
Trustee Liaison Staff Contact
Trustee Terson Robert E Pfeil,Planning
....M.on.da...........January
.............rY 20......2.0.1..4........................................................................................................S.......peC1a.l...B.us.'.Hess...._...Ite.m........8._A.........................................................................................................................
Y,
To be published Kedroski property,23031 N Prairie Road
November 30,2013
VILLAGE OF
BUFFALO GROVE
Fifty Raupp Blvd
Buffalo Grove,IL 60089-2100
Phone 847-459-2525
NOTICE OF PUBLIC HEARING
PUBLIC NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the Village President and
Trustees of the Village of Buffalo Grove on Monday, December 16, 2013 at 7:30 P.M. in the
Council Chambers, Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, IL
concerning the following matter:
SUBJECT: Petition to the Village of Buffalo Grove for consideration on an annexation agreement
and annexation with zoning in the R-2 One-family Dwelling District pursuant to the terms and
conditions of the annexation agreement.
PETITIONER: James & Linda Kedroski
2467 Madiera Lane
Buffalo Grove, IL 60089
SUBJECT PROPERTY DESCRIPTION: Lot 3 in Knedler's Subdivision, being a subdivision of part
of Lot 34 of School Trustees' Subdivision of Section 16, Township 43 North, Range 11 East of the
Third Principal Meridian according to the plat thereof recorded December 12, 1956 as
Document 933874 in Book 1506 of Records, Page 1, in Lake County, Illinois. PIN: 15-16-405-012
SUBJECT PROPERTY COMMON DESCRIPTION: 23031 N. Prairie Road, Prairie View, IL
Documents submitted for the hearing are on file at the office of the Village Clerk, 50 Raupp
Boulevard, Buffalo Grove, IL and may be examined by interested persons. Anyone with
questions concerning the hearing may contact Robert Pfeil, Village Planner, 847-459-2525.
All persons present at the hearing will have an opportunity to be heard.
Dated this 26th day November, 2013.
Janet M. Sirabian, Village Clerk
Village of Buffalo Grove, IL
NOTICE OF PUBLIC
HEARING
P�IJRE IVCN t 10S CERTIFICATE OF PUBLICATION
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Igo"n gr ey,�;ent a„d o^�cxo. the State of Illinois, DOES HEREBY CERTIFY that it is the publisher
oil wit" ino v,01liroquerP P of the DAILY HERALD. That said DAILY HERALD is a secular
drdct ptireaicuniif to,the terms
o0 d conadrdans of the annex- newspaper and has been circulated daily in the Village(s)of
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Contact Robert Pfelll, Vit- �.�__...___..
Zwfe Planner,847 0 2s2S.
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hearing will suave an oppor-
tunity to be heard.
Gaote'l t 6s 2'4th day Novem- .........—.......... ................ .. ........ _.
Geer,2Cdd .
Janet M. Sirabdan, Village ....
Villa
Clerk County(ies)of e',rtr vdditvaw ad in atPa :L Her r ie and State of Illinois,Cook, Kane Lake McH m .
rlabor°1ed fa,2(4 94431id continuously for more than one year prior to the
date of the first publication of the notice hereinafter referred to and is of
general circulation throughout said Village(s), County(ies) and State.
I further certify that the DAILY HERALD is a newspaper as defined in
"an Act to revise the law in relation to notices" as amended in 1992
Illinois Compiled Statutes, Chapter 7150,Act 5,Section 1 and 5.That a
notice of which the annexed printed slip is a true copy, was published
November 30.2013 �m..._..._.._.. in said DAILY HERALD,.
IN WITNESS WHEREOF, the undersigned, the said PADDOCK
PUBLICATIONS,Inc., has caused this certificate to be signed by,this
authorized agent, at Arlington Heights,Illinois.
PADDOCK PUBLICATIONS,INC.
DAILY HERALD NEWSPAPERS
BY `/ Aga
Authorized Agent
Control#4359448,
LOCATION MAP : 23031 N PRAIRIE RD
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Prepared by the Division of Planning Services, 7213120 7 3
1/15/2014
ANNEXATION AGREEMENT
Kedroski property
23031 N Prairie Road
This agreement (hereinafter referred to as the "Agreement") made and entered into this
3rd of February, 2014, by and between the VILLAGE OF BUFFALO GROVE (hereinafter referred to
as "Village") by and through the President and Board of Trustees of the Village (hereinafter
collectively referred to as the "Corporate Authorities") and James A. Kedroski and Linda L.
Kedroski (hereinafter referred to as "Owner").
WITNESSETH:
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the provisions of
the Constitution of the State of Illinois of 1970; and,
WHEREAS, Owner is the owner of a certain tract of property (hereinafter referred to as
the "Property") comprising 0.66 acres legally described and identified in the Legal Description,
attached hereto as EXHIBIT A and made a part hereof, and which real estate is contiguous to
the corporate limits of the Village; and,
WHEREAS, a Plat of Annexation of the territory to be annexed, depicting a total area of
0.66 acres, is attached hereto as EXHIBIT B; and,
WHEREAS, Owner desires to annex the Property pursuant to the provisions and
regulations applicable to the R-2 One-family Dwelling District of the Village Zoning Ordinance to
construct a single-family house on the Property; and,
WHEREAS, pursuant to the provisions of Section 5/11-15.1-1 et seq., of the Illinois
Municipal Code (65 ILCS 5/11-15.1-1 et seq.) and as the same may have been modified by the
Village's Home Rule powers, a proposed Annexation Agreement was submitted to the
Corporate Authorities and a public hearing was held thereon pursuant to notice as provided by
Statute; and,
WHEREAS, pursuant to due notice and advertisement, the President and Board of
Trustees of the Village held a public hearing with respect to the requested zoning classification
2
in the R-2 One-family Dwelling District of the Village Zoning Ordinance; and,
WHEREAS, the President and Board of Trustees after due and careful consideration have
concluded that the annexation of the Property to the Village and its zoning and development on
the terms and conditions herein set forth would further enable the Village to control the
development of the area and would serve the best interests of the Village.
NOW, THEREFORE, in consideration of the premises, mutual covenants and agreements
herein set forth, the parties hereto agree as follows:
1. Applicable Law. This Agreement is made pursuant to and in accordance with the
provisions of Section 5/11-15.1-1 et seq., of the Illinois Municipal Code (65 ILCS 5/11-15.1-1 et
seq.) and as the same may have been modified by the Village's Home Rule powers. The
preceding whereas clauses are hereby made a part of this Agreement.
2. Agreement: Compliance and Validity. The Owner has filed with the Village Clerk of
the Village a proper petition pursuant to and in accordance with the provisions of Section 5/7-
1-8 of the Illinois Municipal Code (65 ILCS 5/7-1-8) and as the same may have been modified by
the Village's Home Rule powers, conditioned on the execution of this Agreement and the
compliance with the terms and provisions contained herein, to annex the Property to the
Village. It is understood and agreed that this Agreement in its entirety, together with the
aforesaid petition for annexation, shall be null, void and of no force and effect unless the
Property is validly annexed to the Village and is validly zoned and classified in the R-2 One-
family Dwelling District, all as contemplated in this Agreement. No portion of the Property shall
be disconnected from the Village without the prior written consent of its Corporate Authorities.
3. Enactment of Annexation Ordinance. The Corporate Authorities, within twenty-one
(21) days of the execution of this Agreement by the Village, will enact an ordinance (hereinafter
referred to as the "Annexation Ordinance") annexing the Property to the Village. Said
Annexation Ordinance shall be recorded at the Lake County Recorder's Office along with the
Plat of Annexation (attached hereto as EXHIBIT B).
4. Enactment of Zoning Ordinance. Within twenty-one (21) days after the passage
of the Annexation Ordinance, the Corporate Authorities shall enact an ordinance zoning the
3
Property in the R-2 One-family Dwelling District subject to the restrictions further contained
herein and all applicable ordinances of the Village of Buffalo Grove as amended from time to
time.
5. Approval of Plans. It is understood and agreed that the Owner is proposing
construction of a detached single-family house on the Property. In the event that a
development other than a single-family detached house is proposed, the Property shall comply
with the applicable requirements of the Village Development Ordinance pertaining to approval
of a Preliminary Plan.
6. Compliance with Applicable Ordinances. The Owner agrees to comply with all
ordinances of the Village of Buffalo Grove as amended from time to time, provided that all new
ordinances, amendments, rules and regulations relating to zoning, building and subdivision of
land adopted after the date of this Agreement shall not be arbitrarily or discriminatorily applied
to the Property but shall be equally applicable to all property similarly zoned and situated to
the extent possible. Owner shall comply with the standards set forth in the Village of Buffalo
Grove Development Ordinance as amended from time to time. Notwithstanding the foregoing,
the Village shall not apply new ordinances or regulations to the Property to the extent that the
ordinances or regulations would prevent construction of a single-family house.
7. Building Permit Fees. The building permit fees may be increased from time to time
so long as said permit fees are applied consistently to all other developments in the Village to
the extent possible. In the event a conflict arises between the Owner and the Village on any
engineering and technical matters subject to this Agreement, the Village reserves the right to
pass along any and all additional expenses incurred by the use of consultants in the review and
inspection of the development from time to time. Owner shall pay any non-discriminatory new
or additional fees hereinafter charged by the Village to owners and developers of properties
within the Village.
8. Water Provision. The Owner shall be permitted and agrees to tap onto the Village
water system at points recommended by the Village Engineer pursuant to a final engineering
plan, which is subject to approval by the Village. The Owner further agrees to pay to the Village
4
such fees in accordance with the applicable Village Ordinances at the time of the issuance of
the water and sewer permits. The Owner agrees to accept any increase in water rates and tap
on fees provided such rates and fees apply consistently to all other similar users in the Village
to the extent possible. Following such tap on, the Village agrees to provide to the best of its
ability and in a non-discriminatory manner water service to the Property for the single-family
house contemplated herein.
9. Storm and Sanitary Sewer Provisions.
Owner shall connect the proposed single-family house to the Village's sanitary sewer
system at the location designated by the Village Engineer, pursuant to the final engineering
plan approved by the Village.
The Owner shall construct a sanitary sewer (eight inches in diameter) on the Property in
an easement along the south side of the Property extending to the right-of-way of Prairie Road
and extending the full frontage of the Property along Prairie Road, as approved by the Village
Engineer, pursuant to the final engineering plan approved by the Village.
Upon installation and acceptance by the Village through formal acceptance action by
the action by the Corporate Authorities, the Corporate Authorities agree to operate and
maintain said public sanitary sewer line, except for sanitary sewer service connections.
The Owner agrees to accept any increase in sewer rates and tap on fees, provided that
such fees and rates are applied consistently to all similar users in the Village to the extent
possible.
The Owner shall construct any storm sewers which may be necessary to service the
Property as determined by the Village Engineer. Upon installation and acceptance by the Village
through formal acceptance action by the Corporate Authorities, the Corporate Authorities
agree to operate and maintain that portion of the storm sewer system which serves multiple
properties. The Owner agrees to operate and maintain that portion of the storm sewer system
located on the subject Property and not dedicated.
10. Drainage Provisions. The Owner shall comply with applicable stormwater
regulations as determined by the Village Engineer to preserve drainage standards.
5
11. Security for Public and Private Site Improvements. Security for public and
private site improvements shall be provided in accordance with the Development Ordinance,
and the Development Improvement Agreement (EXHIBIT C) as amended from time to time.
Any letter of credit issued for such improvements shall be drawn on a financial institution of net
worth reasonably satisfactory to the Village Attorney. The issuer may have an equitable or
lending interest in the Property provided that the letter of credit, either by its own terms or by
separate written assurances of the issuer, shall be honored irrespective of that interest. The
Village shall have the right to draw up to the full amount of the letter of credit in order to
complete, and have formal acceptance of, all improvements secured by the letter of credit.
12. Right of Way Dedication. The Owner shall dedicate right-of-way of ten (10) feet
in width extending the full frontage of the Property along Prairie Road. Said dedication shall be
made on the plat of subdivision for the Property and prior to issuance of any Village permits.
13. Exhibits. The following EXHIBITS, some of which were presented in testimony
given by the Owner or the witnesses during the hearing held before the Corporate Authorities
prior to the execution of this Agreement, are hereby incorporated by reference herein, made a
part hereof and designated as shown below.
EXHIBITA Legal Description
EXHIBIT B Plat of Annexation dated October 4, 2013
EXHIBIT C Development Improvement Agreement
14. Building, Landscaping and Aesthetics Plans. Owner shall submit building and
landscaping plans for approval by the Village prior to construction of buildings on the Property.
The exterior appearance of the proposed single-family house is subject to review by the Village
in accordance with the Village Appearance Plan.
15. Annexation Fee. Owner agrees to pay an annexation fee of$700.00 for any new
residential dwelling unit constructed on the Property. Said fee shall be paid at time of issuance
of building permits.
16. Park District Donations. Owner agrees to comply with the provisions of Title 19
6
of the Buffalo Grove Municipal Code as amended from time to time regarding park donations.
Owner agrees to make a cash contribution to the Village for conveyance to the Buffalo Grove
Park District to fulfill the obligation of the Property concerning park donations.
17. School District Donations. Owner agrees to comply with the provisions of Title
19 of the Buffalo Grove Municipal Code as amended from time to time regarding school
donations. Owner agrees to make cash contributions to the Village for conveyance to School
Districts 103 and 125 according to the criteria of said Title.
18. Library District Donations. Owner agrees to comply with the provisions of Title
19 of the Buffalo Grove Municipal Code as amended from time to time regarding library
donations.
19. Conditions Concerning Parks, School and Library Donations. It is understood and
agreed that rooms in the residential units labeled as dens, lofts, studies or libraries on the floor
plans will be counted as bedrooms for the purposes of calculating park, school and library
donations, if, in the judgment of the Village, said rooms can be used as bedrooms. It is
understood and agreed that the per acre land value used to compute said cash contributions
may be increased from time to time, and cash contributions made at the time of building
permit issuance shall be based on the land value in effect at the time of permit issuance.
20. Annexation to the Buffalo Grove Park District. The Owner agrees, at the request
of the Buffalo Grove Park District, to annex the Property to said Park District. Said annexation
shall be completed within sixty days (60) days of the request of the Park District.
21. Facilitation of Development. Time is of the essence of this Agreement, and all
parties will make every reasonable effort to expedite the subject matters hereof. It is further
understood and agreed that the successful consummation of this Agreement and the
development of the Property is in the best interests of all the parties and requires their
continued cooperation. The Owner does hereby evidence its intention to fully comply with all
Village requirements, its willingness to discuss any matters of mutual interest that may arise,
and its willingness to assist the Village to the fullest extent possible. The Village does hereby
evidence its intent to cooperate in the resolution of mutual problems and its willingness to
7
facilitate the development of the Property, as contemplated by the provisions of this
Agreement.
22. Enforceability of the Agreement. This Agreement shall be enforceable in any
court of competent jurisdiction by any of the parties or by an appropriate action at law or in
equity to secure the performance of the covenants herein described. If any provision of this
Agreement is held invalid, such provision shall be deemed to be excised herefrom and the
invalidity thereof shall not affect any of the other provisions contained herein.
23. Term of Agreement. This Agreement is binding upon the Property, the parties
hereto and their respective grantees, successors and assigns for a term of twenty (20) years
from the date of this Agreement. This Agreement shall not be assigned without prior written
consent of the Village. This Agreement may be amended by the Village and the owner of record
of a portion of the Property as to the provisions applying thereto, without the consent of the
owners of other portions of the Property.
24. Corporate Capacities. The parties acknowledge and agree that the individuals
that are members of the group constituting the Corporate Authorities are entering into this
Agreement in their official capacities as members of such group and shall have no personal
liability in their individual capacities.
25. Notices. Any notice required pursuant to the provisions of this Agreement shall
be in writing and be sent by certified mail to the following addresses until notice of change of
address is given and shall be deemed received on the fifth business day following deposit in the
U.S. Mail.
If to Owner: James A. Kedroski and Linda L. Kedroski
2467 Madiera Lane
Buffalo Grove, IL 60089
If to Village: Village Clerk
Village of Buffalo Grove
50 Raupp Boulevard
8
Buffalo Grove, IL 60089
Copy to: William G. Raysa, Esq.
Tressler LLP
22 S. Washington Ave
Park Ridge, IL 60068
26. Default. In the event Owner defaults in performance of their obligations set forth
in this Agreement, then the Village may, upon notice to Owner, allow Owner sixty (60) days to
cure default or provide evidence to the Village that such default will be cured in a timely
manner if it cannot be cured during said period. If Owner fails to cure such default or provide
such evidence as provided above, then, with notice to Owner, the Village may begin
proceedings to disconnect from the Village any portion of the Property upon which obligations
or development have not been completed or at the option of the Village, to rezone such
Property to the Residential Estate District. In such event, this Agreement shall be considered to
be the petition of the Owner to disconnect such portion of the Property, or at the option of the
Village, to rezone such Property to the Residential Estate District.
27. Litigation.
A. The Owner, at their cost, shall be responsible for any litigation which may
arise relating to the annexation, zoning and development of the Property. Owner shall
cooperate with the Village in said litigation but Owner's counsel will have principal
responsibility for such litigation.
B. The Owner shall reimburse the Village for reasonable attorneys' fees,
expenses and costs incurred by the Village resulting from litigation relating to the annexation,
zoning and development of the Property or in the enforcement of any of the terms of this
Annexation Agreement upon a default by the Owner.
C. Owner hereby indemnifies and holds the Village harmless from any
actions or causes of action which may arise as a result of development activities for which the
Owner is responsible.
9
28. Special Conditions.
A. It is understood and agreed that upon annexation the Village will issue a
new street address for the proposed single-family house on the Property to ensure proper
identification for provision of services, and Owner shall use said Village address in place of the
current address assigned by Lake County. Owner is also required to contact the Buffalo Grove
Post Office and submit a change of address requesting use of the address as assigned by the
Village.
B. Owner represents and warrants that there are no mortgages, liens or
other security interest affecting title to the Property or any part thereof.
C. Owner shall deposit with the Village the amount necessary to reimburse
the Village for any real estate tax payments made by the Village to the Lincolnshire-Riverwoods
Fire Protection District concerning the Property pursuant to Section 705/20 of the Illinois Fire
Protection Act (70 ILCS 705/20). Said deposit, as determined by the Village, shall be made by
the Owner within sixty (60) days of the date of this Agreement.
D. Owner shall provide a plat of subdivision for the Property in conformance
with the requirements of the Village Development Ordinance prior to issuance of any Village
permits. Said plat of subdivision shall provide the dedication of right-of-way along Prairie Road
as set forth in Section 13 of this Agreement and shall provide an easement ten (10) in width
along the south line of the Property for utilities.
E. Owner shall construct a public sidewalk extending the full frontage of the
Property along Prairie Road. Said sidewalk shall be constructed in compliance with the Village
Development Ordinance and shall be completed according to the schedule determined by the
Village Engineer.
IN WITNESS WHEREOF, the Corporate Authorities and Owner Developer have caused
this instrument to be executed by their respective proper officials duly authorized to execute
the same on the day and the year first above written.
10
VILLAGE OF BUFFALO GROVE
By
JEFFREY S. BRAIMAN, Village President
ATTEST:
By
VILLAGE CLERK
OWNER:
James A. Kedroski
Linda L. Kedroski
This document prepared by:
Robert E. Pfeil, Village Planner
Village of Buffalo Grove
50 Raupp Blvd
Buffalo Grove, IL 60089
Mail to:
Village Clerk
Village of Buffalo Grove
50 Raupp Boulevard
Buffalo Grove, IL 60089
11
EXHIBIT A
Kedroski property
23031 N Prairie Road
Lot 3 in Knedler's Subdivision, being a subdivision of part of Lot 34 of School Trustees' Subdivision of
Section 16, Township 43 North, Range 11 East of the Third Principal Meridian according to the plat
thereof recorded December 12, 1956 as Document 933874 in Book 1506 of Records, Page 1, in Lake
County, Illinois.
SUBJECT PROPERTY COMMON DESCRIPTION: 23031 N. Prairie Road, Prairie View, IL
PIN: 15-16-405-012
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Public Hearing: Consideration of a Draft Annexation
Agreement Concerning the Pulte Easthaven Development, 8-B
Hoffmann Property, 22140 N. Prairie Road
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends discussion.
Overview
Pulte Home Corporation has petitioned for approval of a single-family development on the Hoffinann
property, 22140 N. Prairie Road. The unincorporated property is a 20-acre tract used for agriculture. An
existing single-family home on the property would be maintained as a"farmstead."The Village's
Comprehensive Plan designates the site for single-family development.
The plan proposes 38 single-family houses ranging in size from approximately 3,200 to 4,000 square
feet.
Two lots will be platted for the "farmstead"area(1.3 acres). Lot 39 will accommodate a future house; Lot
40 will be occupied by the existing single-family house. The farmstead area would continue current uses
including gardening, orchards and poultry (chickens and ducks). The property owner requests a provision
in the annexation agreement to allow existing animals to remain on the farmstead.
The plan proposes zoning in the R-3A District. The minimum standards for this district are a lot area of
10,000 square feet, a lot width of 80 feet, and front and rear yards of 30 feet. The proposed lots would
have minimum dimensions of 82 in width and 131 feet in depth.
Variations of the 30-foot front yard setback are requested to allow a 25-foot corner side yard for Lots 3, 7,
8, 12, 13, 17, 18 and 22. Variations are also requested concerning the existing barn on proposed Lot 39.
The barn will be approximately 10 feet from the new street right-of-way;the standard front yard setback
is 30 feet. The barn will be located in a front yard; accessory structures are allowed in side and rear yards,
but not front yards.
Variations of the Village Fence Code are requested to allow fencing in the front yards of the two
farmstead lots (Lot 39 and 40).
A variation of the Village Sign Code is requested to allow a permanent subdivision identification sign for
the Easthaven development.
The plan extends the existing street grid in the Prairie Grove subdivision adjoining to the north. Olive Hill
Drive, which is currently a half street with one-way access from Prairie Road, would be completed as a
full street. Paved areas for vehicles to turn around are provided for the two streets which terminate at the
west side of the development.
The plan provides an addition of 0.67 acres to the existing Prairie Grove public park (1.32 acres). This
park would be further expanded if the agricultural land to the west is annexed and developed.
An easement of 15 feet in width is provided between Lots 38 and 39 to allow future construction of
sidewalk to the adjoining property south of the site.
The Plan Commission conducted a public hearing on December 4, 2013 and voted 7 to 0 to recommend
approval of the preliminary plan and related zoning requests.
The draft annexation agreement will be available for consideration by the Village Board at the February 3
meeting. Staff recommends continuation of the public hearing to February 3.
Next Steps
Consideration of annexation agreement
Prior Actions
Referral to Plan Commission
Anticipated Future Board Actions
Consideration of ordinances to approve annexation agreement,annexation and zoning.
Attachments
NOTICE_Vill Bd Hearing_Pulte Hoffmann property_12-30-2013_.pdf
Location Map-Hoffmann property_9-12-2013.pdf
Plan Comm minutes_Dec 4,2013.pdf
Pulte Eastbaven Site Plan.pdf
Trustee Liaison Staff Contact
Trustee Stein Robert E Pfeil,Planning
....M.on.da........... ua J.a.n. .............rY 20......2.0.1..4........................................................................................................S.......peC1a.l...B.us.'.Hess...._...Ite.m........8._B..........................................................................................................................
Y,
PULTE HOMES/HOFFMANN PROPERTY,22140 N. PRAIRIE ROAD
TO BE PUBLISHED January 4,2014 ANNEXATION AGREEMENT
VILLAGE OF
BUFFALO GROVE
Fifty Raupp Blvd
Buffalo Grove,IL 60089-2100
Phone 847-459-2525
NOTICE OF PUBLIC HEARING
PUBLIC NOTICE IS HEREBY GIVEN that a public hearing will be held by the Village President and
Board of Trustees of the Village of Buffalo Grove on Monday, January 20, 2014 at 7:30 p.m. in
the Council Chambers, Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, IL
concerning the following matter:
SUBJECT: Petition to the Village of Buffalo Grove for consideration of an annexation
agreement and annexation with zoning in the R-3A One-family Dwelling District and approval of
a Preliminary Plan for a subdivision of 40 lots, including 38 new single-family homes and an
existing single-family house, and existing accessory buildings and structures, with the following
variations: Village Zoning Ordinance (Title 17 of the Buffalo Grove Municipal Code), Section
17.40.020.B. —to allow a corner side yard of 25 feet instead of 30 feet for proposed Lots 3, 7, 8,
12, 13, 17, 18, and 22; to allow a setback of 10 feet instead of 30 feet from the proposed street
right-of-way for the existing barn on proposed Lot 39; and Section 17.32.020.A. — to allow an
accessory structure (the existing barn on proposed Lot 39) to be located in a front yard; Village
Fence Code (Title 15 of the Buffalo Grove Municipal Code), Section 15.20.040.A. — to allow a
fence in the front yard of proposed Lot 39 and Lot 40; Village Sign Code (Title 14 of the Buffalo
Grove Municipal Code), Section 14.16.010—to allow a subdivision identification sign.
Pulte Homes proposes to construct 38 single-family houses. An area of approximately 1.3 acres
will be platted as two lots allowing a farmstead with an existing single-family house, accessory
buildings and structures, and a future single-family house.
PETITIONER: Pulte Home Corporation
1901 North Roselle Road, Suite 1000
Schaumburg, IL 60195
SUBJECT PROPERTY LEGAL DESCRIPTION: The south 660 feet of the north % of the east % of the
southwest % of Section 21, Township 43 North, Range 11 East of the Third Principal Meridian, in Lake
County, Illinois. (PIN 15-21-300-010)
SUBJECT PROPERTY COMMON DESCRIPTION: 22140 N. Prairie Road, Prairie View, IL
Documents submitted for the public hearing are on file at the office of the Village Clerk, 50
Raupp Boulevard, and may be examined by interested persons. Anyone with questions
concerning the hearing may contact Robert Pfeil, Village Planner, 847-459-2525.
All persons present at the public hearing will have an opportunity to be heard.
Dated this 30th day of December, 2013.
Janet M. Sirabian, Village Clerk
Village of Buffalo Grove, IL
NOTICE OF PUBLIC
HEARING CERTIFICATE OF PUBLICATION
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south 660 feet of the north Ira
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SUfa.I PaR0 RT'Y
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interested lae.rsarm Anyone
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PUBLIC HEARING
BUFFALO GROVE PLAN COMMISSION
December 4, 2013
Pulte Homes, Easthaven subdivision—22140 N Prairie Road,
Prairie View, IL
Chairman Smith called the hearing to order at 7:30 p.m. in the Village Council Chambers, Buffalo Grove
Municipal building, 50 Raupp Boulevard, Buffalo Grove, Illinois. Chairman Smith read the Notice of
Public Hearing as published in the Buffalo Grove Daily Herald, explained the procedure to be followed
for the public hearing, and swore in all persons who wished to give testimony.
Commissioners present: Chairman Smith
Mr. Khan
M. Stark
Mr. Cohn
Mr.Weinstein
Mr. Goldspiel
Mr. Matthews
Commissioners absent: Ms.Johnson
Also present: Mr. Mark Mastrorocco, Pulte Group
Mr. Charles Hanlon,Wills Burke Kelsey Associates
Mr.Walt Nashert, Pulte Group
Mr.William Zalewski, Spaceco, Inc.
Mr.William Woodward, KLOA
Mr.Willard Hoffmann
Mr.William Hoffmann,Jr.
Ms. Katie Mark
Mr. Kevin Mark
Mr. Chuck Byrum
Ms. Eve Lee
Mr. Burt Sherman
Ms. Beverly Sussman, Village Trustee
Mr.William Raysa,Village Attorney
Mr. Darren Monico, Village Engineer
Mr. Robert Pfeil, Village Planner
The following exhibits were presented by the petitioner at the public hearing:
Exhibit 1: Regional Diagram
Exhibit 2: Preliminary Site Plan
Exhibit 3: Summary Traffic Evaluation dated November 15, 2013
Buffalo Grove Plan Commission—Public Hearing—December 4,2013 Page 1 of 9
Exhibit 4: Preliminary Plat dated November 25, 2013
Exhibit 5: Landscape Plan
Exhibit 6: Grading and Utilities Plan
Exhibit 7: Sanitary Sewer and Water Main Plan dated October 2, 2013
Exhibit 8: Architectural Elevations of proposed houses
Exhibit 9: Color sample of building materials for proposed houses
Exhibit 10: Memo from Mr. Schimmel of the Buffalo Grove Park District dated December 2, 2013
Exhibit 11: Memo from Mr. Pfeil to the Plan Commission dated November 27, 2013
Mr. Mark Mastrorocco gave the opening statement stating the plan now is a great plan and the design
team will give their summaries of their functional areas.
Mr. Charles Hanlon stated the plan has been an evolution on specific details worked out with staff and
with Plan Commission input as well as a proposal to annex the property and bring it in as R-3A with a
minimum of 10,000 square foot lots. Most of the lots are in excess of the minimum lot size and most
are in excess of the minimum frontage as well. Pulte will build 38 lots. Lots 39 and 40 are creating two
lots for the farmstead area putting a north/south lot line between a couple of the existing buildings that
are located on the farmstead now.
Mr. Hanlon stated the variations proposed are for the 8 lots along Olive Hill for a reduction in the
sideyard. They are requesting a reduction from 30 feet to 25 feet. Also the existing barn on the
farmstead property is requesting a variance to allow it to be 10 feet from the right of way line. It is
really a couple of feet more than that but they just want the safety in making the variance request. The
barn now has a lean-to on the north side that will be removed. If the lean-to stayed it would just be
within a few feet of the sidewalk. That will be removed so that it will be in excess of 10 feet. A second
variance that goes along with the existing barn is that will be an accessory structure in the front yard
which is also not normally allowed in the R-3A District, but given the case that it is an existing historic
farm we are requesting that variation.
Mr. Hanlon stated the overall plan of the project has three north/south roadways terminating in the
south to an east/west roadway providing for two extensions to the west, a detail that is passed on to the
Park District. It would be adding on to the existing park that is to the north. They have also created a
parcel that is adequate for a Village right of way just as a fallback if the Village ever needed to extend
Meridian down. But they really believe these roadways will be extended to the west in anticipation of
potential development to the west.
Mr. Hanlon stated they have heard from the Park District. It appears that the size and location of the
park is meeting their needs at this time. They did express some concern on the idea of a road going
through there but that is really to be determined between the Village and the Park District in the future.
Mr. Hanlon stated the Comprehensive Plan identifies the idea of additional residential subdivisions to
the west and the north and also identifies road circulation that will continue west and the idea that a
larger park site will come together with additional donations from the property to the west so there will
be one large central park.
Mr. Hanlon stated KLOA did a traffic evaluation and looked at the existing conditions and proposed
conditions in terms of traffic counts and looked at the proposed design for the Weiland Road extension
and particularly the intersection off of Olive Hill. He noted that there really is no change to the
geometry of Olive Hill which is hitting a straight portion of Prairie now and the beginning of the curve
Buffalo Grove Plan Commission—Public Hearing—December 4,2013 Page 2 of 9
begins south of Olive Hill so there will be no impacts. Pulte will be widening Olive Hill to make it a two
way street. Creating a two way street improves some conditions in the sense that if people to the north
desire to go south they can get onto Olive Hill and go directly south without having to travel north just
to go south again. The future intersection does provide for a left turn channelization for north bound
left turns to be made into what will now be the two- lane Olive Hill Drive. There will be space to do that
or to go straight to where Old Prairie comes in there will also be a dedicated left and a right turn lane. It
is all part of what the County is proposing in their planning right now. Overall the summary of the traffic
evaluation is stating that with the scale of this development there won't be any negative impact on the
existing or proposed conditions and in fact there will be some improvements with the making of Olive
Hill into a two way roadway.
Mr. Hanlon stated the two lots to be preserved will have a home on Lot 40 or the eastern lot and there
is an existing barn on Lot 39 and the idea is to preserve and enhance the structures that are there now,
to put up some additional fencing and some additional landscaping details on the fencing in progress
right now. It is a subject being worked on with the Village and the Hoffmann family is interested in
having that landscaping on the south property line with some fencing to demarcate the farmstead. They
want to do this in a way to demarcate the farmstead and create something attractive for their new
neighbors. They are looking at some ideas to connect their existing buildings to a sidewalk. There
would probably be a gate at that location. They expect to be able to get out to the subdivision as they
gain new neighbors and friends and have those friends also come into the farmstead. It is a balance of
providing some screening, some security and at the same time addressing a connection to the
subdivision.
Mr. Hanlon noted the Preliminary Plat shows the more technical side from the rendering that illustrates
the lot to lot dimensions, lot areas and also identifies the separate parcels for the detention area which
would be dedicated to the Village. He noted there is a very tiny outlot that would be owned by the HOA
for the development. Previously they had indicated they were not sure if there would be an HOA for the
project but there will be an HOA for the project and therefore that outlot is for an entry monumentation
sign to be located there and it is about 25' x 25'. There are is also a separate parcel for the potential
road for a right of way.
Mr. Hanlon stated the landscape plan illustrating the street trees and grass seeding in the park area.
The detention area will have a flat bottom with a species mix that they will work out with the county.
They also have to meet with the County as there is not a lot of precedent and work with them and the
Village engineering to identify a final landscape plant mix for that detention bottom area. The plan also
shows a couple of small berms with planting beds. It is also showing a high board on board fence along
the south property line running the length of all of the lots as an additional buffer to the existing nursery
structures that are to the south.
Mr. Zalewski of Spaceco stated the site basically is all drained from the west to the east. There are
storm sewers proposed in the rear yards along the south property line. They are picking up the rear
yards and conveying it over to the detention facility which is going to discharge at the northeast corner
into the existing stormsewer pipe which then crosses underneath the road to the detention facility
which is on the opposite side of the street. He stated they worked with the engineering department and
confirmed the discharge point of the detention pond which is going to be wet ledge bottom and they
will work with the landscape architect to come up with proper plantings.
Mr. Zalewski stated there is an existing sanitary along Olive which they will be tying into to provide
sanitary service to each one of the units. There is also an existing water main along Olive which is
Buffalo Grove Plan Commission—Public Hearing—December 4,2013 Page 3 of 9
looped in to the north and to the east. They will be tying in to the water main running it through and
looping it back to the north. One of the questions that had come up previous was whether the sanitary
will be able to provide service for the area to the west. The sanitary will not be deep enough to provide
any more service to the west and this is pretty much the end of the line with sanitary. Water, on the
other hand, as it develops to the west, the water main would be stubbed out to continue looping to the
west.
Mr. Walt Nashert of the Pulte Group gave a brief overview of the lot review they gave to the
Appearance Review Team in October. They are planning on offering five separate floor plans each of
which has been developed over the last year or two to incorporate some new features that are based on
how people live in homes. Some examples of what you will see in all of these homes are the everyday
entry coming off of the garage. Instead of a simple mud room you will have a large room with a boot
bench, a large closet, some coat hangers and some cabinets for keys and such. Another feature in each
of these homes is a planning center. It is a separate room off of the kitchen where kids can do
homework and mom and dad can pay bills and is a real functional space. On top of those features they
have designed five separate elevations per plan, a few of which he showed to the Commission.
Mr. Nashert stated that in order to maintain a more diverse streetscape they brought in a few other
types of other structural design to these to offer a diverse streetscape as you come through the
community. The designers have put together 24 separate color packages that can be selected on any
one of these elevations. They are pretty much traditional, stately colors that all go together.
Mr. Nashert noted there had been a few comments back in October from the appearance committee
that have been addressed. The first is they are planning on using a hearty smart side which is a
hardwood siding. There were some questions about its durability and fire rating. It is rated for a one
hour assembly similar to what is found in any cement board siding and the durability is very good. It is a
great product to install and it is a lot easier for a contractor to install. The way they developed it, the
individual fibers of the wood are treated before they put it together so that if the exterior is penetrated
at all it is still waterproof. The product itself is factory painted before they put it on the house and the
colors will not fade for a very long time.
Mr. Nashert stated that at the request of the appearance committee they have added some different
roof colors to alleviate some of the monotony concern so they have incorporated a lighter gray and a
black roof to break up the streetscape.
Commissioner Stark asked if there would be any trees put into the back yards.
Mr. Mastrorocco stated Pulte will have landscape packages available to customers.
Mr. Nashert stated as a base on each house there will be a base level of landscaping to make the house
look nice from the front elevation. They will be offering a few different tiers of landscape packages that
they have yet to develop most of which typically are for the front elevation. However, typically they do
not install trees in the rear unless the homeowner requests it.
Commissioner Stark asked for some more clarification on the Weiland Road extension and he asked if
the current Aptakisic and Prairie roads juncture will be going away. If you are travelling east on
Aptakisic Road would you have to go down close to the railroad tracks to go north or would you be able
to go north on the current Prairie Road.
Buffalo Grove Plan Commission—Public Hearing—December 4,2013 Page 4 of 9
Mr. Woodward of KLOA stated the preliminary plan they have found for the Weiland Road realignment
into Prairie Road shows that the plans have that Aptakisic intersection at Aptakisic and Prairie. There is
a traffic signal there today which is proposed to be removed. The intersection of Aptakisic and Prairie
will be converted to a % access meaning that if you are on Aptakisic you can make an eastbound left
turn to go north on Prairie or a westbound right turn to go north on Prairie. If you are on Prairie Road
you can make a southbound right turn to go westbound on Aptakisic. You will not be able to make a
southbound left turn to go east on either street.
Commissioner Khan asked what stops someone who is going southbound on Prairie to go eastbound on
Aptakisic. He asked if there is some kind of geometric that will stop a motorist from making a left turn
there.
Mr. Woodward stated that according to the conceptual diagram that is shown for a preliminary plan
there will be a raised channelized island that will physically restrict those turning movements and
channelized to point vehicles in a right turn direction so they cannot make a left turn out.
Commissioner Khan asked what the County is trying to accomplish by not allowing people to make a left
turn there.
Mr. Woodward stated his guess is that because they are realigning the roadway and if you are coming
southbound on Prairie Road you are just going to stay on Prairie Road to the Weiland Road corridor.
Commissioner Khan stated they have to put some kind of signage that there is no left turn on Aptakisic
because some motorist might assume they can make a left turn at Aptakisic and there has to be some
advance warning for the motorist.
Mr. Woodward reiterated that Old Prairie Road will be realigned with a T-intersection into the new
street alignment. It is not going to be a straightaway like it is today.
Commissioner Khan noted the traffic summary only took into account the new 38 lots. Today Olive
Drive is only one way west bound. Once it becomes a two way street, there are 60 lots just north of
Olive which will be start using the road both eastbound and westbound so there will be additional left
turning on Prairie from Olive Drive and southbound as well as the parcel to the west of this parcel when
it develops. He stated he does not feel the 60 lots to the north have been taken into account and who
knows how many lots will be developed on the west side which will all be using Olive Drive. Since there
is only one lane in and one lane out it would only take one guy going northbound on Prairie to clog
traffic. He stated it might be necessary to have a left turn lane now at Olive rather than having someone
backing up traffic on Olive Drive.
Mr. Woodward stated they were charged with trying to identify the impact this particular development
would have on the existing area. Table 1 in the report basically identifies the new traffic for the area not
specific to Olive Road and Prairie Road intersection. The table is saying that the new 38 lots that Pulte is
proposing will generate less than 50 two way vehicle trips during both the weekday morning and
evening peak hour. On top of that it is estimated that this development would generate approximately
430 daily two way vehicle trips going in and out of this particular development. The 430 trips represent
less than 5 percent of both the current ADT (average daily traffic) on Prairie Road as well as the
projected 2040 ADT with the Weiland Road realignment. It is a very small impact on the overall area.
Also it would be improved with two way traffic. This is a benefit to the neighborhood, not only for the
proposed development but also to the existing neighborhood because now they no longer have to go up
to Brandywyn just to get out of their own subdivision. He stated it is therefore their opinion that the
Buffalo Grove Plan Commission—Public Hearing—December 4,2013 Page 5 of 9
one lane in and one lane out on Olive Hill as it approaches Prairie would be sufficient and adequate to
accommodate the traffic by this development. On top of that the plans for the Weiland road alignment
show that the northbound left turn lane on Prairie Road and the southbound right turn on Prairie Road
that exist today will be maintained and will stay when the Weiland Road corridor is there.
Commissioner Khan stated his concern is that when Olive Hill becomes two-way you will be attracting
some of the traffic from the north 60 lot subdivision plus the additional when the western site is
developed. It can easily become a necessity to have a left turn lane on Olive. He does not want it to
become a Village expense in 10-15 years down the road. He stated he would like to see this
development contribute some money towards the future left turn lane development.
Commissioner Khan asked what options or choices for sanitary would be available when the site to the
west is developed.
Mr. Zalewski stated he does not know what other sanitary Buffalo Grove has off of Brandywyn to the
north or further to the west. There is almost a summit where the ground breaks and drops enough so
that their sanitary sewers are only about 5-6 feet at the very west end. They probably could serve a
handful of home is someone came in but after that they run out of cover and he does not have an
answer for where sanitary sewers are located over there. If there is nothing out there then do they have
to make provisions for this sewer to accept possibly a force main for a portion of that area? This is
something he will have to talk the Village Engineer about that.
Commissioner Khan noted that none of the two manholes at the west end of the property have been
taken all the way up to the property line and instead started somewhere in the middle of the lot. Just in
case the lots to the west require a lift station he asked if Mr. Zalewski would consider taking one of the
manholes and put it at the property line so that the future development could use that manhole and
would not have to take the parkway when it is needed.
Mr.Zalewski stated he feels they could do that probably on the north because it is deeper.
Commissioner Cohn asked for a comment on the Park District memo.
Mr. Pfeil stated that Mr. Schimmel's comment was in the scenario where the two outlots owned by the
Village such as the one existing in Prairie Grove on the west side of the park which is owned by the
Village and then this development would dedicate another 60 foot wide outlot on the west side of the
new park area so in theory the Village could extend Meridian Way down along the west side of the park.
Mr. Schimmel's concern is if that happened it might result in too much traffic and issues with vehicles
speeding.This could create safety issues for people accessing the park. Mr. Pfeil noted that extension of
Meridian Way is not the Village's planning goal for this area. The provision for an outlot owned by the
Village is a backup plan, but the planning goal is creating a larger park when development to the west is
proposed.The road system would ring the park.
Commissioner Cohn noted that next to Lot 38 there is a small parcel labeled parcel 4. He inquired if that
is reserved for connection to the south if there's development in the future.
Mr. Hanlon stated yes.
Commissioner Cohn asked how that works.
Mr. Hanlon stated that the outlot would be owned by the Village. A future developer would be required
to construct the sidewalk linking the two subdivisions.
Buffalo Grove Plan Commission—Public Hearing—December 4,2013 Page 6 of 9
Commissioner Cohn noted Mr. Pfeil's memo mentioned the sidewalk was to be 10' wide along Prairie
Road, which is part of the Village bike path system.
Mr. Hanlon stated they have increased the sidewalk width along Prairie Road to 10'.
Commissioner Goldspiel stated some of the exhibits show trees planted along Prairie Road and some do
not. He asked the developer if the intention is to plant trees along Prairie Road.
Mr. Hanlon stated this has not been discussed with Village staff. He noted that there will be some
landscaping along the edges of the detention basin. He commented that one of the plan exhibits is a
concept landscape plan that shows various plantings that are more of a concept than a planting plan. He
said that a detailed landscape plan will show the actual planting plan. He noted that Prairie Road is a
Lake County street, so it may not be planted in the same manner as a Village street.
Commissioner Goldspiel noted the Village plants trees along County highways all the time. He stated this
is something that should be cleared up.
Mr. Hanlon stated they will look to staff on that detail.
Commissioner Goldspiel asked about the width of Olive Hill Drive at Prairie Road.
Mr.Woodward stated the pavement is 27 feet wide.
Commissioner Goldspiel asked how many feet are needed to have two lanes plus a turn lane.
Mr. Woodward stated a travel lane is typically 12 feet wide, but can be as narrow as 10 feet.
Commissioner Goldspiel asked Mr. Zalewski to confirm the height difference between the west end of
the property and Prairie Road, and the depth of the stormwater basin along Prairie Road.
Mr. Zalewski stated the high water level is proposed to be elevation 685 feet and the bottom of the
basin will be 680 feet. The lowest foundation on the west property line is 690 feet which would be 5
feet higher than the high water level of the detention basin. He noted it is in the vicinity of 4 to 4%feet
of fall between the west to east. The detention basin bottom is 680 and we will be draining the surface
at about 689 and dropping into storm sewers 2, 3 or 4 feet and they will drop another 4-5 feet getting
over to the basin.
Commissioner Goldspiel asked if the basin will be under-drained.
Mr. Zalewski stated the basin will drain by gravity from the 680 point because the connection point at
the northeast corner is about 679 % and it is even lower when it gets to the northeast so they can get
positive drainage from the west all the way out into the stormsewer system at Prairie.
Commissioner Goldspiel noted concern about a child falling into the detention basin.
Mr.Zalewski stated you would have to walk through the detention basin to get to a deeper part.
Commissioner Goldspiel asked if soil borings had been done to check the conditions underground.
Mr.Zalewski stated they have been done but it is silky clay and there is nothing unusual.
Commissioner Goldspiel asked why the sanitary lines are relatively high on the west end.
Buffalo Grove Plan Commission—Public Hearing—December 4,2013 Page 7 of 9
Mr. Zalewski stated the depth is determined by the points of connection on Olive Hill Drive. He noted
they are creating cover for frost protection but further to the west the depth of cover decreases due to
the slope of the land.
Commissioner Weinstein responded to Commissioner Cohn stating the small strip he referred to as
possibly for future sidewalk is indicated on the plan as being an outlot to be deeded to the Village.
Commissioner Weinstein asked if there was going to be any other purpose for a homeowner's
association other than to maintain a sign at the front of the development.
Mr. Mastrorocco stated besides the entry monumentation for the community, the fencing along the
southern lots will be part of the HOA's maintenance responsibility. Also they have found over the years,
having a homeowner's association that enforces all of the rules and regulations is perceived as a good
thing and that kind of self-policing of all the standards and requirements being actively done by the
homeowner's association is found to be a benefit for residents who chose to live in this type of
community.
Commissioner Weinstein asked if it is fairly common for an HOA to be necessary for such a limited
scope.
Mr. Mastrorocco stated that based on the types of consumers that they will buy here and for the kind of
uniformity and assurances that the community will be kept up to a certain standard in terms of rules and
regulations they feel it will be more of a benefit than a cost.
Commissioner Weinstein asked about the approval process for the proposed monument sign.
Mr. Pfeil noted that this type of sign in a residential district would be approved by variation of the Sign
Code.The Zoning Board of Appeals usually handles variations of this type.
Commissioner Weinstein asked if outlot D will be deeded to the Village also for the park.
Mr. Pfeil said the usual procedure would be that the outlot and park site are deeded to the Village and
then conveyed to the Park District.
Mr. Darren Monico addressed the question about the sanitary noting there is a large interceptor sewer
west on Buffalo Grove Road, so if there is a future development on the west it can drain west to that
sanitary sewer.
Mr. Monico stated the Weiland Road/Prairie Road project is currently in phase 1 and the Village is the
lead agency, so it is the Village's project at this point and it will be transferred over to Lake County DOT
for the second phase for the actual design.
Ms. Julie Lefar, 2038 Jordan Terrace, stated this plan is one that is very livable to those who live next to
the adjacent area. She asked for further clarification of the detention basin design and outflow.
Mr. Zalewski stated noted there is currently a storm sewer that discharges from the pond to the north
into a stormsewer that crosses Prairie and works its way down the east side of Prairie. He noted their
detention basins will discharge at this corner and will tie into the existing structure. Currently this site
drains to the ditch along Prairie and it goes north. Where they are going to capture the water the
additional runoff caused by the development will be put into the detention basin, restrict the flow and
then it will discharge into the existing pipe that it has always travelled.
Buffalo Grove Plan Commission—Public Hearing—December 4,2013 Page 8 of 9
Ms. Lefar asked if the flow will be going eastbound across Prairie without going across Olive Hill Drive to
the Prairie Grove subdivision.
Mr. Zalewski stated that is correct. He noted the flow would go under Olive Hill Drive, but into the basin
in the Prairie Grove subdivision;the flow goes under Prairie Road.
Ms. Lefar has been very involved with the Weiland/Prairie project and she noted there is a lot to be said
for taking some of the traffic off of Brandywyn. She further noted that the reason they did keep Prairie
Road open because residents to the north were concerned they would have to continue east on
Aptakisic to the connector road just to come back to the existing Prairie which is why they did agree to
keep it open to northbound traffic to access those neighborhoods. They were concerned about traffic
going that way or coming up Buffalo Grove Road and adding to the traffic on Brandywyn. Brandywyn
already is an outlet for lots of subdivisions. She further noted currently there is no left turn lane at
Brandywyn which already funnels out a lot of the neighborhood and she rarely has to sit waiting for
anyone to make a left turn just so she can make a right turn.
There being no further comments or questions from anyone else present, Chairman Smith closed the
public hearing at 8:50 p.m.
Respectfully submitted,
Fay Rubin, Recording Secretary
APPROVED BY:
ERIC SMITH, Chair
Buffalo Grove Plan Commission—Public Hearing—December 4,2013 Page 9 of 9
REGULAR MEETING
BUFFALO GROVE PLAN COMMISSION
December 4, 2013
Pulte Homes, Easthaven subdivision—Annexation with R-3A zoning
And approval of a Preliminary Plan for a single-family development
Hoffmann property,22140 N Prairie Road
Chairman Smith called the meeting to order at 8:50 p.m. in the Village Council Chambers, Buffalo Grove
Municipal Building, 50 Raupp Boulevard, Buffalo Grove, Illinois.
Commissioners present: Chairman Smith
Mr. Khan
Mr. Stark
Mr. Cohn
Mr.Weinstein
Mr. Goldspiel
Mr. Matthews
Commissioners absent: Ms.Johnson
Also present: Mr. Mark Mastrorocco, Pulte Group
Mr. Charles Hanlon,Wills Burke Kelsey Associates
Mr.Walt Nashert, Pulte Group
Mr.William Zalewski, Spaceco
Mr.William Woodward, KLOA
Mr.Willard Hoffmann
Mr.William Hoffmann,Jr.
Ms. Katie Mark
Mr. Kevin Mark
Mr. Chuck Byrum
Ms. Eve Lee
Mr. Burt Sherman
Ms. Beverly Sussman, Village Trustee
Mr.William Raysa,Village Attorney
Mr. Darren Monico, Village Engineer
Mr. Robert Pfeil, Village Planner
Buffalo Grove Plan Commission—Regular Meeting—December 6,2013 Page 1 of 3
APPROVAL OF MINUTES
Moved by Commissioner Weinstein, seconded by Commissioner Khan to approve the minutes of the
Regular meeting of November 6, 2013. Commissioner Goldspiel noted a correction required on page 10
noting he should be referred to as Commissioner not Chairman and on page 3 in the third full paragraph
the second sentence the word park should be changed to road.
All Commissioners were in favor of the amended motion and the motion passed unanimously with
Commissioner Cohn abstaining.
COMMITTEE AND LIAISON REPORTS
Commissioner Goldspiel noted he attended the Village board meeting on November 18, 2013 where the
majority of the meeting was a review of the Village budget for 2014 and nothing specific for the Plan
Commission.
Commissioner Matthews noted he attended the Village board meeting on November 2, 2013 and there
were no issues for the Plan commission.
PULTE HOMES, EASTHAVEN SUBDIVISION — ANNEXATION WITH R-3A ZONING AND APPROVAL OF A
PRELIMINARY PLAN FOR A SINGLE-FAMILY RESIDENTIAL DEVELOPMENT, HOFFMANN PROPERTY, 22140
N PRAIRIE ROAD
Moved by Commissioner Weinstein, seconded by Commissioner Goldspiel to recommend approval to
the Village board of the petition for the property at 22140 N Prairie Road, Prairie View, Illinois for
annexation and approval of a Preliminary Plan with zoning in the R-3A One-family Dwelling District for a
subdivision of 40 lots, including 38 new single-family homes and an existing single-family house, and
existing accessory buildings and structures with the following variations: Village Zoning Ordinance (Title
17 of the Buffalo Grove Municipal Code), Section 17.4-0.020.13 — to allow a corner side yard of 25 feet
instead of 30 feet for proposed Lots 3, 7, 8, 12, 13, 17, 18, and 22; to allow a setback of 10 feet instead
of 30 feet from the proposed street right-of-way for the existing barn on proposed Lot 39; and Section
17.32.020.A. —to allow an accessory structure (the existing barn on proposed Lot 39) to be located in a
front yard.
Commissioner Stark inquired if the motion specified 30 or 38 new single-family homes.
Commissioner Weinstein said the motion pertains to 38 new homes for the Pulte development.
Chairman Smith called for a vote on the motion and the vote was as follows:
AYES: Khan, Stark, Cohn,Weinstein, Goldspiel, Matthews, Smith
NAYS: None
Buffalo Grove Plan Commission—Regular Meeting—December 6,2013 Page 2 of 3
ABSENT: Johnson
ABSTAIN: None
The motion passed 7 to 0.
CHAIRMAN'S REPORT—None
FUTURE AGENDA SCHEDULE
Mr. Pfeil noted the December 181" meeting will address zoning regulations for medical marijuana.
PUBLIC COMMENTS AND QUESTIONS—None
STAFF REPORT—None
NEW BUSINESS—None
ADJOURNMENT
Moved by Commissioner Goldspiel, seconded by Commissioner Khan and carried unanimously to
adjourn. Chairman Smith adjourned the meeting at 8:55 p.m.
Respectfully submitted,
Fay Rubin, Recording Secretary
APPROVED BY:
ERIC SMITH, Chair
Buffalo Grove Plan Commission—Regular Meeting—December 6,2013 Page 3 of 3
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Ordinance No. 2014-6: An Ordinance Authorizing the 10-A
Disposal of Surplus Village Personal Property
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
.....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Budget Impact Fund/Account Budget Notes
Overview
Surplus ordinance and inventory listing for approval attached.
Attachments
Declaration of Surplus.pdf
Trustee Liaison Staff Contact
Trustee Berman Scott D Anderson,Finance&GS
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Monday, January 20, 2014 Consent Agenda: Ordinances and Resolutions - Item
: 10-A
ORDINANCE NO. 2014-
AN ORDINANCE AUTHORIZING THE DISPOSAL OF SURPLUS
VILLAGE PERSONAL PROPERTY
WHEREAS, the Village of Buffalo Grove is a Home-Rule unit pursuant to the Illinois Constitution of
1970; and
WHEREAS, the personal property is part of the Village's Fixed Asset Inventory Control System and
procedurally must be deleted through Ordinance adopted by the Corporate Authorities; and
WHEREAS, the property described will be disposed of through trade-in, sale or outright disposal,
whatever appropriate.
NOW,THEREFORE BE IT ORDAINED BYTHE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF
BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, that:
SECTION 1. Pursuant to our Home Rule powers,the President and Board of Trustees of the Village of
Buffalo Grove find that the listed items of personal property now owned by the Village of Buffalo Grove are
no longer necessary or useful to the Village of Buffalo Grove and the best interests of the Village will be
served by disposal.
SECTION 2.This Ordinance shall be in full force and effect from and after its passage and approval.
This ordinance shall not be codified.
AYES:
NAYS:
ABSENT:
PASSED: 12014.
APPROVED: 12014.
Village President
Village Clerk
Village of Buffalo Grove Purchase Purchase Accumulated
Surplus Equipment- FY 2013 Unit Number Serial Number(VIN) Year Price Depreciation
1992 Ford Taurus 601-0001 1FCP50U3NG247607 1993 12,226 12,226
2001 Chevrolet Impala 17 2G1WF52E719227992 2001 18,984 18,984
General Government 31,210 31,210
Ford Focus-2000 2390 1FAFP34P9YW393168 2001 13,648 13,648
Chevrolet Window Van-2002 2431 1GNGG25F821123892 2002 27,219 27,219
GMC Vandura 603-7445 IGTGG35K3SF544014 1996 15,520 15,520
Ford Winstar- 1999 7439 2FMZA514XBB91679 2000 20,538 20,538
Ford Crown Victoria-2005 73005 2FAHP71WX6X166165 2005 20,768 20,768
Ford Crown Victoria-2007 71607 2FAHP71V58X123085 2007 20,563 20,563
Ford Crown Victoria-2006 72806 2FAHP71WX6X166164 2007 20,316 20,316
Ford Freestar-2005 73705 2FMZA57655BA57999 2006 14,995 14,995
Light Bars and Sirens 75008 none 2008 12,096 12,096
Ford Crown Victoria 71909 2FAHP71V09X134710 2009 27,256 27,255
Ford Crown Victoria 73009 2FAHP71V29X134711 2009 29,021 29,022
Ford Crown Victoria 72609 2FAHP71V29X134709 2009 29,195 29,196
Chevrolet Caprice 603-0722 lGlBL5376MW2501 1992 12,821 12,820
Ford Crown Victoria 603-2715 2FACP71WXPX1867 1994 13,357 13,357
Ford Crown Victoria-2000 7230 2FAFP71W4YX165828 2001 20,529 20,529
Chevrolet Malibu- 1999 7349 1G1ND52J8Y6111734 2000 16,415 16,415
Public Safety 314,258 314,258
Chevrolet Lumina 605-0046 2G1WL52M2T9174542 1996 14,788 14,788
Chevrolet Blazer 4x4 411 1997 21,869 21,869
Public Works 36,657 36,657
Toro Workman Utility Vehicle 2403 07202-60375 1997 11,609.00 11,609
Toro Groundmaster 22403 230000173 2004 14,980.00 14,980
Toro Groundmaster 22503 230000176 2004 14,980.00 14,980
Toro Reelmaster 627-0048 03500-10779 1992 23,214.00 23,214
Toro 62" Deck Rotary Mower 1230 90203 2000 14,161.00 14,161
Toro 62" Deck Rotary Mower 1231 90202 2000 14,161.00 14,161
ProFlex Tractor Pulled Rotary Mower 1233 9927008 2000 14,995.00 14,995
John Deere Triplex Mower 1234 61119 1998 16,922.00 16,922
Greensmaster Mower 121098 80584 1999 15,105.00 15,105
Jacobsen Greens mower 121100 4209/2357-58-59 2000 15,795.00 15,795
Jacobsen Greens mower 121400 4211/2378-78-80 2000 15,795.00 15,795
Golf Courses 171,717 171,717
Total Surplus Value 553,842 553,842
Resolution No. 2014-1: A Resolution Ceding 2013 Unused 10-B
Private Activity Bond Volume Cap to Lake County
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
Overview
Attached is a spreadsheet listing the 2013 Private Activity Bond Volume Cap (PABVC) collected and
transferred to the Private Activity Bond Clearinghouse Pool hosted by the Village of Buffalo Grove. The
attached Resolution is recommended for approval to allow the transfer of unused 2013 PABVC to Lake
County for eligible multi-family housing projects. The IRS requires that all unused volume cap be
transferred to the project issuing governmental entity by February 15 of the next year. By transferring the
volume cap to Lake County,this allows Lake County Partners to process bond financing for any eligible
multi-family project in the County.
Attachments
Resolution Ceding 2013 Unused Private Activity Bonds to Lake County.pdf
Final Collected-Allocated 2014 PABC.pdf
Trustee Liaison Staff Contact
Trustee Berman Jennifer I Maltas,Office of Village Manager
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Monday, January 20, 2014 Consent Agenda: Ordinances and Resolutions - Item
: 10-B
1- -2014
RESOLUTION NO. 2014-
A RESOLUTION CEDING THE 2013 UNUSED PRIVATE ACTIVITY BOND VOLUME CAP OF
THE VILLAGE OF BUFFALO GROVE (INCLUDING VOLUME CAP TRANSFERRED FROM
OTHER LAKE COUNTY HOME RULE UNITS) TO LAKE COUNTY.
WHEREAS, the Village of Buffalo Grove, Cook and Lake Counties, Illinois (the "Village") is
a municipality and a home rule unit of government duly organized and validly existing under
Section 6(a) of Article VII of the 1970 Constitution and laws of the State of Illinois; and
WHEREAS, in order to facilitate economic development both in the Village of Buffalo Grove
and in Lake County, Illinois, the Village has received Volume Cap from the Lake County Home
Rule Municipalities in the amounts identified in Exhibit A to consolidate management under control
of a single Home Rule entity in cooperation with Lake County Partners Private Activity Bond
Clearinghouse (the "PABC"); and
WHEREAS, tax exempt private activity bonds provide for opportunities to increase
business and commerce and relieve conditions of unemployment; and
WHEREAS, the PABC has $33,042,330.00 of calendar year 2013 unused Volume Cap
available from Lake County Home Rule Units; and
WHEREAS, the PABC has recommended that it is in the best interest of the Village of
Buffalo Grove to transfer $33,042,330.00 unused Volume Cap to Lake County, Illinois and thereby
permit Lake County to issue tax-exempt private activity bonds to finance multi-family projects; and
WHEREAS, it is in the best interest of the Village, Lake County Home Rule Municipalities,
and Lake County Partners to collect the anticipated 1.0% Volume Cap fee as soon as possible;
and
WHEREAS, the Village will report this transfer of $33,042,330.00 of unused Volume Cap to
Lake County, Illinois to the State of Illinois Bureau of the Budget as soon as reasonably possible;
and
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE BOARD OF THE VILLAGE
OF BUFFALO GROVE:
Section 1. That the Village of Buffalo Grove hereby transfers $33,042,330.00 of unused
Volume Cap to Lake County, Illinois.
Section 2. The PABC and the Village shall both retain a copy of this Resolution in their
records for a minimum of 30 years. Notice of this Resolution together with a
copy of this Resolution shall be given in writing by the Village after passage
and approval hereof.
Section 3. That the officials of the Village are hereby authorized, empowered, and
directed to take all necessary or advisable actions concerning the execution
and implementation of this Resolution.
Section 4. That this Resolution shall be in full force and effect from and after its
passage and approval according to law.
Passed and approved this day of January, 2014.
AYES:
NAYES:
ABSENT:
ADOPTED: 2014.
APPROVED: 2014.
Village President
ATTEST:
Village Clerk
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Ordinance No. 2014-7: An Ordinance Amending Chapter 10 10-C
of the Village of Buffalo Grove Municipal Code
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
.....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Budget Impact Fund/Account Budget Notes
Overview
Based upon traffic counts performed on Armstrong Drive staff is recommending approval of the attached
Ordinance amendment which restricts turning movements at the intersection of Armstrong Drive and
Lexington Drive on weekdays between the hours of 4 p.m. and 7 p.m.
On August 3, 2012,the turning restriction signs at the intersection of Armstrong Drive and Lexington Drive
were removed for evaluation as directed by the Traffic Management Committee. Traffic counts were taken
in July 2012 prior to removal of the signs and in October 2012 and August of 2013. The traffic counts show
a negligible increase in morning traffic and a 20 percent increase in afternoon traffic. This is likely due to
commuters and residents seeking to avoid the large amount of traffic on Lake Cook Road during the evening
commuting hours.
These turning movements are currently restricted in Village Code BG-11-208, BG-11-208(N) and BG-11-
208(P). If approved,the Public Works Department will place the appropriate signage. Upon the future
completion of the Lake Cook Road widening project the signs will be re-evaluated for adjustment or
removal.
Attachments
PARKRIDGE4100033-v1-Ordinance_-_Armstrong_ nd_Lexington.pdf
Trustee Liaison Staff Contact
Trustee Berman Darren Monico,
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Monday, January 20, 2014 Consent Agenda: Ordinances and Resolutions - Item
: 10-C
1/13/2014
ORDINANCE NO. 2014 -
AN ORDINANCE AMENDING CHAPTER BG-11, RULES OF THE ROAD, OF THE
VILLAGE OF BUFFALO GROVE MUNICIPAL CODE
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the
Illinois Constitution of 1970; and,
WHEREAS, the quality of life is enhanced by a high quality arterial street
transportation system which operates efficiently and which does not experience extreme
congestion so as to induce motorists to "cut through" neighborhood streets in order to
reduce travel times; and,
WHEREAS, the results and recommendations of a traffic count study have been
presented to the Corporate Authorities.
NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE PRESIDENT
AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK
AND LAKE COUNTIES, ILLINOIS, AS FOLLOWS:
Section 1: Section BG-11-208 of the Village of Buffalo Grove Municipal Code is
amended to read as follows:
BG-11-208 Turning restriction—Armstrong Drive and Lexington Drive
intersection.
No vehicle or combination of vehicles shall neither turn right from southbound
Lexington Drive onto westbound Armstrong Drive nor turn left from eastbound
Armstrong Drive onto northbound Lexington Drive between the hours of 4:00 pm
to 7:00 pm, weekdays.
Section 2: Section BG-11-208(N) of the Village of Buffalo Grove Municipal
Code is amended to read as follows:
BG-11-208(N) Turning restriction—Armstrong Drive at Lexington Drive.
1
Vehicles or combination of vehicles shall only turn left from westbound
Armstrong Drive onto southbound Lexington Drive (except buses and municipal
vehicles)between the hours of 4:00 pm to 7:00 pm, weekdays.
Section 3: Section BG-11-208(P) of the Village of Buffalo Grove Municipal
Code is amended to read as follows:
BG-11-208(P) Turning restriction—Armstrong Drive at office driveway and
onto westbound Armstrong Drive.
No vehicle or combination of vehicles shall turn left from the northbound office
driveway and onto westbound Armstrong Drive between the hours of 4:00 pm to
7:00 pm, weekdays.
Section 4: Any person violating any portion of this Chapter shall be punished
according to the provisions of Chapter 1.08 of the Buffalo Grove Municipal Code.
Section 5: This Ordinance shall be in full force and effect from and after its
passage, approval, and publication as provided by law. This Ordinance may be
published in pamphlet form.
AYES:
NAYES:
ABSENT:
PASSED: , 2014
APPROVED: , 2014
PUBLISHED: , 2014
APPROVED:
Village President
ATTEST:
Village Clerk
4100033
2
Resolution No. 2014-2: a Resolution for Participation in the 10-D
State of Illinois Federal Surplus Property Program
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
.....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Budget Impact Fund/Account Budget Notes
Overview
Approval of a resolution and application are required in order for the Village of Buffalo Grove to continue to
participate in the Federal Surplus Property Program.
Attachments
Resolution for CMS Surplus 2014.pdf
Trustee Liaison Staff Contact
Trustee Stein Brett Robinson,Finance&GS
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Monday, January 20, 2014 Consent Agenda: Ordinances and Resolutions - Item
: 10-D
Resolution No.
RESOLUTION FOR PARTICIPATION IN
STATE OF ILLINOIS
FEDERAL SURPLUS PROPERTY PROGRAM
WHEREAS, the Village of Buffalo Grove has limited fiscal resources available for the procurement of heavy-duty
construction equipment,vehicles, commodities, and other property; and
WHEREAS, the State of Illinois' Federal Surplus Property Program offers a variety of surplus property at
approxiinately 5-25 percent of the acquisition value, effectively reducing program costs by acquiring items that have
been used to their life expectancy or property that inust be replaced for safety or economic reasons; and
WHEREAS, the Village of Buffalo Grove agrees to the following terms and conditions: to use the surplus property
only in the official program which it represents; and upon receipt, agrees to place the surplus property into use within
one year; and it agrees that the property shall be used for a period of one year(certain items, eighteen months); that it
agrees it will not sell,loan, trade or tear down the property without written consent from the State of Illinois; and
WHEREAS, the Village of Buffalo Grove understands that surplus property inust be used in an authorized program
and that personal use or non-use of surplus property is not allowed;
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Buffalo Grove,
Lake and Cook Counties, Illinois do hereby consent and decree that the Village of Buffalo Grove is authorized to
participate in the State of Illinois Federal Surplus Property Program.
Ayes:
Nayes:
Absent:
Passed: 12014
Approved: , 2014
APPROVED:
Village President
ATTEST:
Village Clerk
Resolution No. 2014-4: Calendar Year 2014 Village Wide
Contractual Street Maintenance Program Motor Fuel Tax 10-E
Resolution
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
.....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Budget Impact Fund/Account Budget Notes
$1,000,000 130.75.560.20 This action is covered in the budget. Staff estimates the impact of
this action to be$1,000,000. The proposed improvements shall
consist of curb and gutter,base course,restoration and
resurfacing and design and construction engineering.
Overview
Attached is the required Illinois Department of Transportation Motor Fuel Tax(MFT) Resolution requesting
MFT funds to be authorized, in part, for the proposed calendar 2014 Village-wide Contractual Street
Maintenance Project,which includes a list of the proposed project areas.
Attachments
MFT Resolution.PDF
Trustee Liaison Staff Contact
Trustee Stein Darren Monico,
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Monday, January 20, 2014 Consent Agenda: Ordinances and Resolutions - Item
: 10-E
RESOLUTION N0. 2014-04
Illinois Department Resolution for Improvement by
Municipality Under the Illinois
of Transportation Highway Code
BE IT RESOLVED, by the President and Board of Trustees of the
Council or President and Board of Trustees
Village of Buffalo Grove Illinois
City,Town or Village
that the following described street(s) be improved under the Illinois Highway Code;.
Name of Thoroughfare Route From To
See attached list
BE IT FURTHER RESOLVED,
1. That the proposed improvement shall consist of curb and gutter, base course restoration and resurfacing,
design engineering and construction engineering
and shall be constructed 35'and 27' B-B wide
and be designated as Section 14-00104-00-FP
2. That there is hereby appropriated the(additional ❑ Yes ® No) sum of One million
Dollars ( $1,000,000.00 )for the
improvement of said section from the municipality's allotment of Motor Fuel Tax funds.
3. That work shall be done by contract ; and,
Specify Contract or Day Labor
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the
district office of the Department of Transportation.
Approved I, Janet M. Sirabian, Village Clerk Clerk in and for the
Village of Buffalo Grove
City,Town or Village
County of Cook and Lake hereby certify the
Date
foregoing to be a true, perfect and complete copy of a resolution adopted
by the President and Board of Trustees
Councilor President and Board of Trustees
Department of Transportation at a meeting on January 20, 2014
Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this
20th day of January, 2014
Regional Engineer
(SEAL)
City,Town,or Village Clerk
Printed 1/15/2014 BLR 09111 (Rev. 11/06)
VILLAGE OF BUFFALO GROVE,ILLINOIS
2014 VILLAGE WIDE CONTRACTUAL STREET MAINTENANCE PROGRAM
EXHIBIT B
PROTECT DESCRIPTION
The streets included in the 2014 Street Improvements (approx.4.0 miles)are shown below:
Street From To
Golfview Ter. Dundee Rd. Buffalo Grove Rd.
Raupp Blvd. Golfview Ter, St.Mary's Pkwy.
St.Mary's Pkwy. Lincoln Ter. Raupp Blvd.
E.Dundee Parkway End End
Chenault Ct Golfview Ter. End
Bristol Ln. Freemont Way Freemont Way
Port Clinton Rd misc.200'section
Morningside Ln W Hidden Lake Dr End
Morningside Ln E Hidden Lake Dr End
Autumn Ct Hidden Lake Dr End
Blue Ash Dr. Sandalwood Rd. End
Kingston Dr. Dunstan Ln. Blue Ash Dr.
Butternut Dr. Kingston Dr. Whispering Oaks Dr.
Daulton Dr./Court Foxford Dr. Butternut Dr.
Foxford Dr. Buffalo Grove Rd. Daulton Dr.
Dunstan Ln. Blue Ash Dr. Buffalo Grove Rd.
The project will be funded with MFT funds and Village funds.
SCOPE OF SERVICES
We offer the following scope of services to complete design of the 2014 Street
Improvements:
• Meetings: Attend up to two meetings with the Village and one meeting with
IDOT.
• Cross Section Design:Design roadway cross sections at 100-foot intervals and all
cross streets, driveways and cross-road culverts along Raupp Blvd. and St.
Mary's Parkway. Compute earthwork calculations.Stage construction earthwork
calculations are not anticipated.
RS(S_ 1
Consulting Engineers
Resolution No. 2014-3: A Resolution Approving an
Agreement for Design Engineering Services for the 2014 11-A
Village Wide Contractual Street Maintenance Project
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
.....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Budget Impact Fund/Account Budget Notes
$35,000 130.75.560.20 This action is covered in the budget. Staff estimates the impact of
this action to be$35,000
Overview
The attached resolution allows for the approval of the attached agreement that provides for design
engineering of the budgeted 2014 street maintenance resurfacing project. The proposed project consists of
those streets identified in Exhibit B of the agreement and are consistent with the previously approved 2014
Capital Improvement Program. The contract has a not to exceed amount of$35,000. Staff recommends
approval of the resolution.
Next Steps
Construction Engineering
Prior Actions
None
Attachments
Resolution.pdf
Engineering Services Agreement.pdf
Trustee Liaison Staff Contact
Trustee Stein Darren Monico,
Monday,...........January 2�0......2.0.1..4........................................................................................................Ordinances
...and
...Resolutions
..._...Item
....�....1..1.._A............................................................
RESOLUTION NO. 2014—
A RESOLUTION APPROVING AN AGREEMENT FOR
DESIGN ENGINEERING SERVICES FOR THE 2014
VILLAGE WIDE CONTRACTUAL STREET MAINTENANCE
PROJECT
WHEREAS, THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF
BUFFALO GROVE desire to cause the implementation of the 2014 Village Wide Contractual
Street Maintenance Project, and
WHEREAS, the approval of an agreement with a consulting engineer is required in order
to proceed with the necessary engineering of the project.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the
Village of Buffalo Grove, Lake and Cook Counties, Illinois, that the President and Clerk be, and
they are hereby authorized and directed to execute the "Preliminary Engineering Services
Agreement'. A copy of said contract is attached hereto and made a part hereof.
AYES:
NAYES:
ABSENT:
PASSED: 12014
APPROVED: , 2014
APPROVED:
Village President
ATTEST:
Village Clerk
Res 14-2
Municipality L 00�� Name
Village of Buffalo Grove 0 Illinois Department C Baxter&Woodman, Inc.
Township A N Address
Preliminary Engineering U 8678 Ridgefield Road
County A Services Agreement L City
Lake and Cook E Motor Fuel Tax Funds A Crystal Lake
Section C T State
THIS AGREEMENT is made and entered into this day of , 2014 between the above Local
Agency(LA)and Consultant(ENG|NEER)and covers
--- rofeamion --�—services connection with the
improvement mf the above SECTION. Motor Fuel Tax Funds, allotted 10 the LAby the State nfMNnoia under the general
supervision of the State Department of Transportation, hereinafter called the"DEPARTMENT", will be used entirely or in part
to finance ENGINEERING services as described under AGREEMENT PROVISIONS.
Section Description
Name 2014 Village Wide Contractual Street Maintenance Program
Route Length 4.0 Mi. �T (Structure No. )
Termini Various(See Exhibit BL__
Description:
Design engineering for the 2014 Street Improvements, which consist of curb and sidewaIk repair, drainage improvements,
H[WA resurfacing or rehabilitation, and restoration. See Exhibits A and B for additional Agreement provisions, ENG|NEER's
Project No. 14OQ77.40.
Agreement Provisions
The Engineer Agrees,
1. To perform or be responsible for the performance of the following engineering services for the LA, in connection with the
proposed improvements herein before described, and checked beKowc
m. 0 Make such detailed surveys as are necessary for the preparation of detaiied roadway plans
b [l Make stream and flood pilain hydraulic surveys and gather high water data, and flood histories for the preparation
of detailed bhdgep|ans.
n. E Make or cause to be made such soil surveys or subsurface investigations including borings and soil profiles and
analyses thereof ms may be required to furnish sufficient data for the design ofthe proposed improvement.
Such investigations are to be made in accordance with the current requirements of the DEPARTMENT.
d. El Make or cause tobu made such traffic studies and counts and special intersection studies am may be required to
furnish sufficient data for the design nf the proposed improvement.
e� [l Prepare Army Corps of Engineers Permit, Department of Natural Resources-Office of Water Resources Permit,
Bridge waterway sketch, and/or Channel Change sketch, Utility plan and Iocations, and Railroad Crossing work
agreements.
f. Prepare Preliminary Bridge design and Hydraulic Report, (including economic analysis of bridge or culvert types)
and high water effects on roadway overflows and bridge approaches.
8. Make complete general and detafled plains, special provisions, proposals and estimates of cost and furnish the LA
with five(5)copies of the plans, special provisions, proposals and estimates. Additional copies nf any orall
documents, if required, shaill be furnished to the LA by the ENGINEER at his actual cost for reproduction,
h, Fl Furnish the LAwith survey and drafts in quadruplicate of all necessary right-of-way dedications, construction
easement and borrow pit and channel change agreements including prints of the corresponding plats and staking
as required.
Note: Four copies tobe submitted tn the Regional Engineer
i. � Assist the LA in the tabulation and interpretation of the contractors' proposals
j. F Prepare the necessary environmental documents in accordance with the procedures adopted by the
DEPARTMENT's Bureau of Local Roads& Streets.
k. F-1 Prepare the Project Development Report when required by the DEPARTMENT.
(2) That all reports, plans, plats and special provisions to be furnished by the ENGINEER pursuant to the AGREEMENT,will
be in accordance with current standard specifications and policies of the DEPARTMENT. It is being understood that all
such reports, plats, plans and drafts shall, before being finally accepted, be subject to approval by the LA and the
DEPARTMENT.
(3) To attend conferences at any reasonable time when requested to do so by representatives of the LA or the Department.
(4) In the event plans or surveys are found to be in error during construction of the SECTION and revisions of the plans or
survey corrections are necessary, the ENGINEER agrees that he will perform such work without expense to the ILA, even
though final payment has been received by him. He shall give immediate attention to these changes so there will be a
minimum delay to the Contractor,
(5) That basic survey notes and sketches, charts, computations and other data prepared or obtained by the Engineer
pursuant to this AGREEMENT will be made available, upon request, to the LA or the DEPARTMENT without cost and
without restriction or limitations as to their use.
(6) That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by him
and will show his professional seal where such is required by law.
The LA Agirees,
1. To pay the ENGINEER as compensation for all services performed as stipulated in paragraphs la, 1g, 1 i, 2, 3, 5 and 6 in
accordance with one of the following methods indicated by a check mark:
a. F1 A sum of money equal to percent of the awarded contract cost of the proposed improvement as
approved by the DEPARTMENT.
b. A sum of money equal to the perGent ef the awarded Gc)ntraGt GeSt fGF the proposed improvement as approved by
the DEPARTMENT ba-sed OR the following schedule:
Schedule for Percentages Based on Awarded Contract Cost
Awarded Cost Percentage Fees
Under $50,000 Hourly Billing Rates Not to (see note)
Exceed$35,000 %
aura
Note, Not necessarily a percentage. Could use per diem, cost-plus or lump sum.
2. To pay for services stipulated in paragraphs 4-b, 1 c, 1 d, 4 e, 1 f, 1 h, 1j & 1 k of the ENGINEER AGREES at actual cost of
performing such work plus percent to cover profit, overhead and readiness to serve -"actual cost" being defined
as material cost plus payrolls, insurance, social security and retirement deductions. Traveling and other out-of-pocket
expenses will be reimbursed to the ENGINEER at his actual cost. Subject to the approval of the LA, the ENGINEER may
sublet all or part of the services provided under the paragraph I b, 1c, 1d, 1 e, If, 1 h, 1j & 1 k. If the ENGINEER sublets all
or part of this work, the LA will pay the cost to the ENGINEER plus a five(5) peFGeRt SerViGO GhaFge.
"Cost to Engineer"to be verified by furnishing the LA and the DEPARTMENT copies of invoices from the party doing the
work. The classifications of the employees used iin the work should be consistent with the employee classifications for
the services performed. If the personnel of the firm, including the Principal Engineer, perform routine services that
should normally Ibe performed by lesser-salaried personnel, the wage rate billed for such services shall be
commensurate with the work performed.
Printed 1114/2014 Page 2 of 4 B L R 05510(Rev. 11106)
3. That payments due the ENGINEER for services rendered in accordance with this AGREEMENT will be made as soon as
practicable after the services have been performed in accordance with the following schedule:
a. Upon completion of detailed plans, special provisions, proposals and estimate of cost- being the work required by
paragraphs 1 a through I g under THE ENGINEER AGREES -to the satisfaction of the LA and their approval by the
DEPARTMENT, 90 percent of the total fee due under this AGREEMENT based on the approved estimate of cost.
b. Upon award of the contract for the improvement by the LA and its approval by the DEPARTMENT, 100 percent of
the total fee due under the AGREEMENT based on the awarded contract cost, less any amounts paid under"a"
above.
By Mutual agreement, partial payments, not to exceed 90 percent of the amount earned, may be made from time to time
as the work progresses.
4. That, should the improvement be abandoned at any time after the ENGINEER has performed any part of the services
provided for in paragraphs 1 a, through 1 1h and prior to the completion of such services, the LA shall reimburse the
ENGINEER for his actual costs plus 155
,5 percent incurred up to the time he is notified in writing of such
abandonment-"actual cost" being defined as in paragraph 2 of THE LA AGREES.
5. That, should the LA require changes in any of the detailed plans, specifications or estimates except for those required
pursuant to paragraph 4 of THE ENGINEER AGREES, after they have been approved by the DEPARTMENT, the LA will
pay the ENGINEER for such changes on the basis of actual Cost Plus 155 percent to cover profit, overhead and
readiness to serve-"actual cost" being defined as in paragraph 2 of THE LA AGREES. It is understood that"changes" as
used in this paragraph shall in no way relieve the ENGINEER of his responsibility to prepare a complete and adequate
set of plans and specifications.
It is Mutually Agreed,
1. That any difference between the ENGINEER and the LA concerning their interpretation of the provisions of this
Agreement shall be referred to a committee of disinterested parties consisting of one member appointed by the
ENGINEER one member appointed by the LA and a third member appointed by the two other members for disposition
and that the committee's decision shall be final.
2, This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at his last known post
office address. Upon such termination, the ENGINEER shall cause to Ibe delivered to the LA all surveys, permits,
agreements, preliminary bridge design &hydraulic report, drawings, specifications, partial and completed estimates and
data, if any from traffic studies and soil survey and subsurface investigations with the understanding that all such
material becomes the property of the LA. The ENGINEER shall be paid for any services completed and any services
partially completed in accordance with Section 4 of THE LA AGREES.
3. That if the contract for construction has not been awarded one year after the acceptance of the plans by the LA and their
approval by the DEPARTMENT, the LA will pay the ENGINEER the balance of the engineering fee due to make 100
percent of the total fees due under this AGREEMENT, based on the estimate of cost as prepared by the ENGINEER and
approved by the LA and the DEPARTMENT.
4. That the ENGINEER warrants that he/she has not employed or retained any company or person, other than a bona fide
employee working solely for the ENGINEER, to solicit or secure this contract, and that he/she has not paid or agreed to
pay any company or person, other than a bona fide employee working solely for the ENGINEER, any fee, commission,
percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the award or making of this
contract. For Breach or violation of this warranty the LA shall have the right to annul this contract without liability.
Printed 1/14/2014 Page 3 of 4 BLR 05510(Rev. 11/06)
IN WITNESS WHEREOF, the parties have caused the AGREEMENT to be executed in quadruplicate counterparts, each of
which shall be considered as an original Iby their duly authorized officers.
Executed by the LA:
Village of Buffalo Grove of the
(MunicipaftyTFownship/County)
ATTEST: State of Illinois, acting by and through fts
By Board of Trustees
Clerk By
(Seal) Title
Executed by the ENGINEER: Baxter&Woodman, Inc.
8678 Ridgefield Road
ATTEST: Crystal Lake, IL 600j2___,_,,
By v. By
Title Deputy,.s'ecretary Title —Vice PresidentICOO
Approved
Date
Department of Transportation
Reg oral Engineer
Printed 1114/2014 Page 4 of 4 BLR 05510(Rev. 11106)
VILLAGE OF BUFFALO GROVE, ILLINOIS
2014 VILLAGE WIDE CONTRACTUAL STREET MAINTENANCE PROGRAM
EXHIBIT A
SECTION 1. The Local Agency(LA)agrees to appoint a Project Manager who shall be in
responsible charge and direct control of the PROJECT at all times. The Project Manager will
make available to the ENGINEER all available reports,maps,traffic counts and data pertaining to
the proposed improvements.
SECTION 2. The LA shall compensate the ENGINEER for the professional services
enumerated in Section 1 hereof as follows:
2.1. Reimbursement for all costs related to the direct salaries of employees for time
chargeable to the PROJECT necessary to fulfill the terms of this Agreement.
2.2. Reimbursement for overhead and/or indirect costs incurred in fulfilling the
terms of this Agreement.
23. Reimbursement for payroll burden and fringe costs,and direct non-salary costs
incurred in fulfilling the terms of this Agreement.
2.4. Travel and other out-of-pocket expenses will be reimbursed to the ENGINEER at
their actual cost.
2,5. The maximum amount of the total fee payment under this Agreement as
determined in Subsections 2.1, 2.2, 2.3, 2.4 and 2.5, and in Exhibit D, shall be $35,000 unless
there is a substantial change in the scope,complexity,or character of the work.
2.6. The ENGINEER may submit monthly statements for payment of services as the
PROJECT progresses.
2.7. Payments to the ENGINEER shall be due and payable within forty-five (45)
consecutive calendar days from the date of the ENGINEER's invoice to the LA.
SECTION 3. The parties hereto further mutually agree:
3.1. The ENGINEER shall.proceed with the services under this Agreement promptly
after receiving the DEPARTMENT's approval and the LA's authorization to proceed. This
Agreement will be in effect through May 2014 or until such time as terminated under Subsection
4.16 hereof.
3.1 All Reports,Plans,Plats and Special Provisions to be furnished by the ENGINEER
pursuant to this Agreement will be in accordance with the current standard specifications and
policies of the DEPARTMENT,it being understood that all such Reports,Plats,Plans and Drafts
shall,before being finally accepted,be subject to approval by the LA and said DEPARTMENT.
p�
BAXTElk,, OODMAN
,SRI C
3.3. The basic survey notes and sketches, charts, computations and other data
prepared or obtained by the ENGINEER pursuant to this Agreement will be made available,upon
request,to the LA or the DEPARTMENT without cost and without restriction or limitations as to
their use.
3.4. All plans and other documents furnished by the ENGINEER pursuant to this
Agreement will be endorsed by them and will show their professional seal where such is
required by law.
3.5. The ENGINEER will submit,upon request by the LA or the DEPARTMENT,a list
of the personnel and the equipment they propose to use in fulfilling the requirements of this
Agreement.
3.6. The ENGINEER warrants that they have not employed or retained any company
or person,other than a bona fide employee workingsolely for the ENGINEER,to solicit or secure
this Agreement,and that they have not paid or agreed to pay any company or person,otherthan
a bona fide employee working solely for the ENGINEER, any fee, commission, percentage,
brokerage fee,gifts,or any other consideration,contingent upon or resulting from the award or
making of this Agreement. For breach or violation of this warranty,the LA shall have the right
to annul this Agreement without liability,or in its discretion to deduct from the Agreement price
or consideration, or otherwise recover, the full amount of such fee, commission, percentage
brokerage fee,gift,or contingent fee.
3.7. The ENGINEER represents thathey have,or will secure attheir own expense,all
personnel required in performing the services under this Agreement. Such personnel shall not
be employees of or have any contractual relationship with the LA.All of the services required
hereunder shall be performed by the ENGINEER or under their supervision,and all personnel
engaged in the work shall be qualified and authorized under state and local law to perform such
services.
1 3.8. The ENGINEER shall not be responsible for any delays in the performance of
services hereunder caused by strikes, action of the elements, acts of any government, civil
disturbances,delays of the LA in supplying information or in approving documents submitted
by the ENGINEER, or any other cause beyond their reasonable control or'for the expenses or
direct or indirect costs or consequences arising from.such delay.
3.9. The LA may,froze time to time,require changes in the scope of the services of
the ENGINEER to be performed hereunder. Such changes,including any increase or decrease in
the amount of the ENGINEER's compensation,which are mutually agreed upon by and between
the LA and the ENGINEER,shall be incorporated in written amendments to this Agreement,
3.10. The ENGINEER will not discriminate against any employee or applicant for
employment because of race, color, religion,sex or national origin. The ENGINEER shall take
affirmative action to ensure that applicants are employed and that employees are treated during
employment without regard to their race, color,religion, sex or national origin. Such actions
shall include, but not be limited to, the following: employment, upgrading, demotions or
- 2 - BAXTERCow
Ckj�onsulhnq EnOODMANgineers
transfers,recruitment or,recruitment advertising;layoffs or terminations;rates of pay or other
forms of compensation; selection for training including apprenticeship, and participation in
recreational and educational activities, The ENGINEER agrees to post,in conspicuous places
available to employees and applicants for employment,notices to be provided setting forth the
provisions of this non-discrimination clause. The ENGINEER will in all solicitations or
advertisements for employees placed by or on behalf of the ENGINEER,state that all qualified
applicants will receive consideration for employment without r,egardto race,color,religion,sex
or national origin. The ENGINEER will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Agreement so that such provisions will be binding
upon each subcontractor provided that the foregoing provisions shall not apply to contracts or
subcontracts for standard commercial supplies or raw materials.
3.11. If the ENGINEER is of the opinion that any work they have been directed to
perform is beyond the scope of the Agreement and constitutes extra work,they shall promptly
notify the LA of that fact in writing before proceeding,, No extra work shall be eligible for
payment unless it is authorized in writing in advance by the LA. In the event the LA determines
that such work does constitute extra work,it shall provide extra compensation to the ENGINEER
upon a fair and equitable basis,
3.12. This Agreement may be terminated, in whole or in part, in writing by either
party if either of the other parties substantially fails to fulfill its obligations under this
Agreement through no fault of the terminating party;or the LA may terminate this Agreement,
in whole or in part, in writing, for its convenience. However, no such termination may be
effected unless the terminating party gives the other party (1) not less than ten (10) calendar
days written notice(delivered by certified mail,return receipt requested)of intent to terminate,
and (2) an opportunity for a meeting with the terminating party before termination. If this
Agreement is terminated by the LA for default, the ENGINEER shall be paid for services
performed to the effective date of termination, including reimbursable expenses. If this
Agreement is terminated by either the ENGINEER for default or by the LA for convenience,the
ENGINEER shall be paid for services performed to the effective date of termination, including
reimbursable expenses plus five percent(5%)of the total compensation earned to the effective
date of termination as extra compensation for the ENGINEER's rescheduling adjustments,
reassignment of personnel,and related costs incurred due to termination. If,after termination
by the LA for failure of the ENGINEER to fulfill contractual obligations under this Agreement,it
is determined that the ENGINEER had not so failed, the termination shall be deemed to have
been effected for the convenience of the LA,and the ENGINEER shall be paid accordingly,
113. The ENGINEER certifies that they have not been barred from signing this
Agreement as a result of a violation of Sections 5/33E-3 and 5/33E-4 of the Criminal Code
(Chapter 720 of the Illinois Compiled Statutes).
3.14. The ENGINEER agrees to hold harmless and indemnify the LA and each of its
officers,agents and employees from any and all liability claims,losses,or damages arising out of
or alleged to arise from negligence in the performance of the services under this Agreement,but
not including liability that may be due to the sole negligence of the LA or other consultants,
contractors or subcontractors working for the LA, or their officers,agents and employees.
- 3 - CHIO
BAXTE OODMAN
Consulhnq L-gineors
The LA agrees to hold harmless and indemnify the ENGINEER,and each of their officers,
agents and/or employees from any and all liability claims,losses„or damages arising out of or
alleged to arise from negligence in the performance of the services under this Agreement that
may be due to the sole negligence of the LA or other consultants,contractors,or subcontractors
working for the LA, or their officers,agents and/or employees.
The LA acknowledges that the ENGINEER is a Business Corporation and not a
Professional Service Corporation, and further acknowledges that the corporate entity, as the
party to this contract,expressly avoids contracting for individual responsibility of its officers,
directors, or,employees.
The LA and ENGINEER agrees that any claim made by either party arising out of any act
of the other party, or any officer, director, or employee of the other party in the execution or
performance of the Agreement,shall be made solely against the other party and notindividually
or jointly against such officer,director,or employees.
3.15. For the duration of the PROJECT, the ENGINEER shall procure and maintain
insurance for protection from claims under worker's compensation acts, claims for damages
because of bodily injury including personal injury, sickness or disease or death of any and all
employees or of any person other than such employees,and from claims or damages because of
injury to or destruction of property including loss of use resulting there from,alleged to arise
from the ENGINEER's negligence in the performance of services under this Agreement. The LA
shall be named as an additional insured on the ENGINEER's general liability insurance policy.
The limits of liability for the insurance required by this Subsection are as follows;
(1) Worker's Compensation: Statutory Limits
(2) General Liability
Per Claim: $1,000,000
Aggregate: $2,000,000
(3) Automobile Liability
Combined Single Limit: $1,000,000
(4) Excess Umbrella Liability
Per Claim and Aggregate: $5,000,000
(S) Professional Liability
Per Claim and Aggregate: $5,000,000/$5,000,000
3.1.6. Notwithstanding any other provision ofthis Agreement,and to the fullest extent
permitted by law, the total liability, in the aggregate, of the ENGINEER and their officers,
directors, employees, agents, and any of them,to the LA and anyone claiming by,through or
under the LA,for any and all claims,losses,costs or damages whatsoever arising out of,resulting
from or in any way related to the PROJECT or the Agreement from any cause or causes,including
but not limited to the negligence,professional errors or omissions,strict liability or breach of
contract or warranty express or implied of the ENGINEER or their officers,directors,employees,
agents or any of them, hereafter referred to as the "LA's Claims", shall not exceed the total
insurance proceeds available to pay on behalf of or to the ENGINEER by their insurers in
"I",
—4 —
a a.. Consu 'thng Engineers
settlement or satisfaction of the LA's Claims Linder the terms and conditions of ENGINEER's
insurance policies applicable thereto,including all covered payments made by those insurers for
fees,costs and expenses of investigation,claims adjustment, defense and appeal.
3,17, The ENGINEER is responsible for the quality, technical accuracy, timely
completion, and coordination of all Designs, Drawings, Specifications, Reports, and other
professional services furnished or required under this Agreement, and shall endeavor to
perform such services with the same skill and judgment which can be reasonably expected from
similarly situated professionals.,
3.18. All Reports, Drawings, Specifications, other documents, and electronic media
prepared or furnished by the ENGINEER pursuant to this Agreement are instruments of service
in respect to the PROJECT,and the ENGINEER shall retain the right of reuse of said documents
and magnetic media by and at the discretion of the ENGINEER whether or not the PROJECT is
completed. Reproducible copies of the ENGINEER's documents and electronic media for
information and reference in connection with the use and occupancy of the PROJECT by the LA
and others shall be delivered to and become the property of the LA upon request;however,the
ENGINEER's documents and magnetic media are not intended or represented to be suitable for
reuse by the LA or others on additions or extensions of the PROJECT, or on any other project.
Any such reuse without verification or adaptation by the ENGINEER for the specific purpose
intended will be at the LA sole risk and without liability or legal exposure to the ENGINEER,and
the LA shall indemnify and hold harmless the ENGINEER from all claims,damages,losses and
expenses including attorneys' fees arising out of or resulting therefrom. Any furnishing of
additional copies and verification or adaptation of the ENGINEER's documents and electronic
media will entitle the ENGINEER to claim and receive additional compensation from the LA.
Electronic media are furnished without guarantee of compatibility with the LA's software or
hardware,and the ENGINEER's sole responsibility for such media is to furnish replacements of
defective disks within 30 days after initial delivery.
1:\ChicagoNBFGVV\940077-2014 it nps\ContractTx hi bit A.Doc
BAXTE ODMAK
R ' ulting Lncyinenr5
VILLAGE OF BUFFALO GROVE, ILLINOIS
2014 VILLAGE WIDE CONTRACTUAL STREET MAINTENANCE PROGRAM
EXHIBIT B
PROJECT DESCRIPTION
The streets included in the 2014 Street Improvements (approx.4.0 miles) are shown below:
Street From To
Golfview Ter. Dundee Rd. Buffalo Grove Rd.
Raupp Blvd. Golfview Ter. St. Mary's Pkwy.
St., Mary's Pkwy. Lincoln Ter. Raupp Blvd,
E. Dundee Parkway End End
Chenault Ct Golfview Ter. End
Bristol Ln. Freemont Way Freemont Way
Port Clinton Rd misc. 200'section
Morningside Ln W Hidden Lake Dr End
Morningside Ln E Hidden Lake Dr End
Autumn Ct Hidden Lake Dr End
Blue Ash Dr, Sandalwood Rd. End
Kingston Dr. Dunstan Ln. Blue Ash Dr.
Butternut Dr. Kingston Dr. Whispering Oaks Dr.
Daulton Dr./Court Foxford Dr. Butternut Dr.
Foxford Dr. Buffalo Grove Rd. Daulton Dr.
Dunstan LD, Blue Ash Dr. Buffalo Grove Rd.
The project will be funded with MITT funds and Village funds.
SCOPE OF SERVICES
We offer the following scope of services to complete design of the 2014 Street
lmprovements:
• Meetings: Attend Lip to two meetings with the Village and one meeting with
IDOT.
• Cross Section Design:Design roadway cross sections at 100-foot intervals and all
cross streets, driveways and cross-road culverts along Raupp Blvd. and St.
Mary's Parkway. Compute earthwork calculations, Stage construction earthwork
calculations are not anticipated,
BAXTER(, '$
?DMAN
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d Estimate of Cost and Time: Prepare summary of quantities, estimate of time,
schedules of materials and an engineer's estimate of cost.
• Specifications: Prepare special provisions and contract proposal in accordance
with 1DOT Local roads guidelines.
a Final Schematic Flans: Prepare plan documents consisting of cover, general
notes, summary of quantities, typical sections, erosion control, construction
details, plan view schematics (no topographic survey except Raupp Blvd and St.
Mary's Parkway), pavement markings, and cross sections (Raupp Blvd and St.
Mary's Parkway only). Submit plans, special provisions, and estimate of cost to
lDOT for reviewer and approval.
• QC/QA: Perform an in-house peer and constructability review by senior staff..
• Assist Bidding: Provide design assistance and clarification for bid documents.
Assist the Village with coordination and scheduling during the bid process.
Provide documents for bidding and assist the Village in solicitation of bids from
as many qualified bidders as possible, attend bid opening to receive and
evaluate bids, tabulate bids, and make a recommendation to the Village for an.
award of contract.
• Manage Project: Plan, schedule, and control the activities that must be
performed to complete the project including budget, schedule, and scope.
Coordinate with Village and project team to incorporate Village goals into final
project. Prepare and submit monthly invoices and coordinate invoices from
sub-consultants.
Field evaluation, utility coordination, and topographic survey have been completed under a.
separate project. Pavement cores and soil borings will be collected by the Village.
I.\Chicago\BFGVV\140077-201.4 hTips\Catatract\Exhibit 6.Doc
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' Resolution No. 2014-5: A Resolution Approving an
Agreement for Design Engineering Services for the 2014 11-B
Village Wide Contractual Street Reconstruction Project -
Phase 2
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
.....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Budget Impact Fund/Account Budget Notes
$33,600 130.75.560.20 This action is covered in the budget. Staff estimates the impact of
this action to be$33,600.
Overview
The attached resolution allows approval of an agreement for design engineering services for the 2014 street
reconstruction project of the Auburn Lane neighborhood with a not to exceed amount of$33,600.00. This
project is consistent with the previously approved budget and 2014 Capital Improvement Program. Staff
recommends approval of the resolution.
Next Steps
Construction Engineering
Prior Actions
None
Attachments
2013.259 Buffalo Grove Auburn Lane Reconstruction.pdf
Resolution.pdf
Trustee Liaison Staff Contact
Trustee Stein Darren Monico,
Monday,...........January 2�0......2.0.1..4........................................................................................................Ordinances
...and
...Resolutions
...._...Item
....�....1..1.._B............................................................
G T HAMILTON EWAL
ASSOCIATES, INC.
December 16, 2013 CONS U 1- T I N G E NG4 ' S
850 Forest F"Idge Diive,Vei non Ifilk,11,604C
Mr. Darren Monico, P.E. '1111, 847.47&97001 8 F,�x 847.478.9701
Village Engineer 8201 akeside Drive,Suile 5,Cu nice,IL 60031
Village of Buffalo Grove "n h $47.855.1 H00 w Flkx 847.8 5� 11 115
51 Raupp Blvd
Buffalo Grove, Illinois 60089
Re: Professional Engineering & Surveying Services
Auburn Lane Roadway Improvement Project
Buffalo Grove, Illinois
GHA Proposal No. 2013.259
Dear Mr. Monico:
Thank you for considering Gewalt Hamilton Associates, Inc. (GHA) for the design engineering
services and preparation of plans and specifications for the above referenced roadway
improvement project.
If you should have any questions or require additional information, please do not hesitate to
contact me.
Sincerely,
Gewalt Hamilton Associates, Inc.
Leo X. Morand, P.E.
Civil Engineer
1morandL&gha-engineers.com
Encl.: GHA Proposal No.2013.259
GE ET HAMMON
m ASSOCIATES, INC.
..............................................................................................................
Professional Engineering & Surveying Services CON SULTI NG ENGINEERS
Auburn Lane Roadway Improvement Project 850 Forest Edge Drive,Vernon liflis, IL 6,0,061
Buffalo Grove, Illinois Tri 847.478,.970�O n F,ix 847.478,.9701
GHA Proposal No. 2013.259 820 Lakeside M-ive'Suite 5,Gunice,IL 60,031
Ti,i 847.855,d I OHO x F x 847.855,1115
�,vwmrglia-cilgitice�-scol-(I
Village of Buffalo Grove (Client) 51 Raupp Boulevard, Buffalo Grove, IL 60089, and Gewalt
Hamilton Associates, Inc. (GHA), 850 Forest Edge Drive, Vernon Hills, IL 60061, agree and
contract as follows:
I. Project Understanding
The Village of Buffalo Grove wishes to conduct a roadway improvement project consisting of
work within the Village. The Auburn Lane project will most likely include new full-length curb
and gutter and full-width pavement reconstruction. It is our understanding that no utility
improvements will be necessary. It is also our understanding that the Village will provide all
necessary geotechnical information.
11. Scope of Services
The scope of services is based upon our knowledge of the Village, our review of the information
furnished to us, and our extensive experience in preparing contract documents for infrastructure
improvement projects.
A. Topographic Survey
GHA will obtain benchmark data(NAVD 88) from the Village of Buffalo Grove, Lake
County, or the USGAS. All spot grades and contours will be referenced to NAVD 88
Elevations. Our cost presumes a suitable benchmark will be located within 1,000 feet of the
site. The limits of topography will encompass full right of way of Auburn Lane from
Arlington Heights Road to the cul-de-sac, all eyebrow roadways, and all dead-end streets
feeding into Auburn Lane. GHA's services for the topographic survey will include:
1. Location, size, direction of flow, material type, rim, and invert elevations of utilities
serving or existing on the property as evidenced by on-site observation and records
obtained from utility companies (gas, electric, cable, etc).
2. Location, dimensions and necessary planimetric data to accurately delineate all site
improvements (pathways, parking lot, fence lines, site furnishings, building faces,
sidewalks, lighting, etc.)within the work limits.
3. Elevations will be located on a minimum of a 25' grid and every 25' for curb and
gutter, edge of pavement, and sidewalks.
4. Contours will be provided at 1'-0" intervals.
5. Trees 6" in diameter or larger at breast height (DBH) shall be identified by size and
noted as being deciduous of coniferous.
6. Individual on-street parking spaces will be delineated.
December 16,2013 GHA Proposal No.2013.259 Page 1 of 4
B. Final Engineering Design Phase
1. Meet with Village Staff to discuss pavement strategies and project approach. We
anticipate up to four(4) meetings with Village staff throughout the design process. We
have based our level of compensation on this number of meetings. If the Village
requests additional meetings, those would be beyond our scope of services and would
be considered an additional service.
2. Preparation of final engineering plans to include a title sheet,plans, and details for
construction.
3. Preparation of project notes and contract specific directions for road improvements,
including traffic control, working conditions, material specifications, coordination with
public inspection agencies, and other coordination and construction information. If
available, we will use front-end documentation provided by the Village.
4. Preparation of submittals to various review agencies necessary to begin work. It is
anticipated that an IEPA NPDES SWPPP permit submission, an LCSMC WDO Permit
submission (Erosion Control Only) and an LCDOT permit submission will be required
for portions of the project.
5. Preparation of an engineer's opinion of probable cost based on the completed final
engineering plans and specifications.
6. Preparation of complete bid packages for distribution to contractors and Village (25
maximum).
7. Respond to any bidding questions and issue addendum as necessary.
8. Attend the bid opening,prepare a summary of the received bids, and make a
recommendation for award of the contract.
C. Deliverables
The following will be delivered to the Village of Buffalo Grove upon completion of the
proj ect.
1. Digital and paper copies of survey work and mapping performed by GHA.
2. Two (2) copies of all engineering plan sets.
3. Bid specifications.
III. Additional Services, and Services not Included
We would be pleased to provide additional assistance beyond the delineated scope of services
described. These services may be provided at the request of the Village of Buffalo Grove as an
additional service.
1. Meetings with public officials, Village staff, agencies, homeowners, or consultants
beyond those noted in the scope. Attendance at public hearings.
2. Performing additional surveying, mapping, and topographic work beyond those noted
in the scope of work, including investigation of underground utilities, and physical
location of them.
3. Illinois Department of Natural Resources and US Army Corps of Engineers Permits.
4. Clean Construction or Demolition Debris (CCDD)testing, analysis, and certification.
December 16,2013 GHA Proposal No.2013.259 Page 2 of 4
5. Preparing construction plans and specifications for sewer removal and replacement
and/or sewer lining improvements.
6. Construction staking or any construction phase services.
7. Preparation of multiple bid set plans or phased plans.
IV. Proposed Schedule and Engineering Staff
We understand that the Village will authorize this work in January 2014. GHA will make every
reasonable effort to meet the project timeline identified by the Village.
Mr. Donald E. Matthews, P.E., CFM will function as the Project Principal. Mr. Leo X. Morand,
P.E. will function as the Project Manager. Additional professional and technical staff will provide
support as needed.
V. Compensation for Services
GHA proposes billing the assigned services on a time-and-materials (T&M)basis a not-to-exceed
(NTE) fee as identified below:
Service NTE Fee
Existing Conditions & Topographic Survey $9,900.00
Final Engineering Design Plans & Specs $19,500.00
Permitting $3,500.00
Estimated Reimbursable Expenses $700.00
T&M NTE +Reimbursables $33,600.00
For any additional services beyond those outlined in Section H.- Scope of Services, the Client shall
pay GHA in accordance with the following hourly rates:
GHA 2014 Hourly Billing Rates
Principal Engineer $190/hr
Senior Engineer $160/hr
Senior Environmental Consultant $160/hr
Professional Engineer $132/hr
Professional Land Surveyor $114/hr
GIS Professional $114/hr
Staff Engineer $110/hr
Senior Engineering Technician $108/hr
Environmental Consultant $106/hr
Engineering Technician II $92/hr
Engineering Technician I $66/hr
Clerical $55/hr
December 16,2013 GHA Proposal No.2013.259 Page 3 of 4
Reimbursable expenses such as printing, messenger service, mileage etc. will be billed directly to
the client without markup and are included in the NTE above.
Invoices will be submitted on a monthly basis and will detail services performed. This permits the
client to review the status of the work in progress and the charges made.
VL General Conditions
The delineated services provided by Gewalt Hamilton Associates, Inc., (GHA)under this
Agreement will be performed as reasonably required in accordance with the generally accepted
standards for civil engineering and surveying services as reflected in the contract for this project at
the time when and the place where the services are performed.
Nothing contained in this Agreement shall create a contractual relationship with or a cause of
action in favor of a third party against either the Client or GHA. GHA's services under this
Agreement are being performed solely for the Client's benefit, and no other party or entity shall
have any claim against GHA because of this Agreement or the performance or nonperformance of
services hereunder. In no event shall GHA be liable for any loss of profit or any consequential
damages.
The Client and GHA agree that all disputes between them arising out of or relating to this
Agreement or the Project shall be submitted to nonbinding mediation in Chicago, Illinois unless
the parties mutually agree otherwise.
This Agreement, including all subparts and Attachment A, which is attached hereto and
incorporated herein as the General Provisions of this Agreement, constitute the entire integrated
agreement between the parties which may not be modified without all parties consenting thereto in
writing.
By signing below you indicate your acceptance of this Agreement in its entirety.
Gewalt Hamilton Associates, Inc Village of Buffalo Grove
Donald E. Matthews,,- ; C1VI
Associate/Senior Engineer Name:
Title:
Date:
Encl.: Attachment A
December 16,2013 GHA Proposal No.2013.259 Page 4 of 4
ATTACHMENT A TO GEWALT HAMILTON ASSOCIATES,INC.
PROFESSIONAL SERVICES AGREEMENT
The delineated services provided by Gewalt Hamilton Associates, Inc., (GHA) under this Agreement will be performed as reasonably
required in accordance with the generally accepted standards for civil engineering and surveying services as reflected in the contract for this
project at the time when and the place where the services are performed.
The terms of this Agreement are subject to renegotiation if not accepted within 60 days of the date indicated on the contract. Requests for
extension beyond 60 days should be made in writing prior to the expiration date. The fees and terms of the Agreement shall remain in full
force and effect for one year from the date of acceptance of the Agreement, and shall be subject to revision at that time, or any time
thereafter,if GHA gives written notice to the other party at least 60 days prior to the requested date of revision. In the event that the parties
fail to agree on the new rates or other revisions,either party may terminate this Agreement by giving the other party 10 days written notice.
Payments are due within(30)days after a statement is rendered. Fees not paid within 60 days of the end of the calendar month in which the
statement is rendered will bear interest at the rate of one percent(1.0%)per month until paid. The provision for the payment of interest shall
not be construed as authorization to make payments late. Failure of the Client to make payments when due shall, at the option of GHA,be
cause for suspension of services. Upon notification by GHA of suspension of services, Client shall make payment of all outstanding invoices
within seven days. Client's failure to make such payment to GHA shall constitute a material breach of the Agreement and shall be cause for
termination by GHA. GHA shall be entitled to reimbursement of all costs actually incurred by GHA in collecting overdue accounts under
this Agreement,including,without limitations,legal fees and costs.
The Client's obligation to pay for the professional services provided is in no way dependent upon the Client's ability to obtain financing,
rezoning,payment from a third party,approval of governmental or regulatory agencies or the Client's successful completion of the project.
The Client and GHA agree that any documents prepared by either party shall conform to the specifications listed in the Engineering
Agreement. Any electronic files submitted by GHA to the Client are submitted for an acceptance period of 10 days. Any defects the Client
discovers during this period will be reported to GHA and will be corrected as part of GHA's Basic Scope of Services. Corrections of defects
detected and reported after the acceptance period will be compensated for as Additional Services.
The Client acknowledges GHA's plans and specifications, including field data, notes, calculations, and all documents or data on electronic
media, as instruments of professional service. The plans and specifications prepared under this Agreement shall become the property of the
Client upon completion of the services and payment in full of all monies due to GHA. However, GHA shall retain ownership rights over all
electronic data and documents.
The Client shall not reuse or make or permit to be made any modification to the plans, specifications, or electronic data without the prior
written authorization of GHA. The Client agrees to waive any claim against GHA arising from any unauthorized reuse or modification of the
plans and specifications or electronic data. The Client agrees,to the fullest extent permitted by law,to defend and indemnify and hold GHA
harmless from any damage, liability or cost, including attorneys' fees and costs, arising from any reuse or modification of the plans,
specifications, or electronic data by the Client or any person or entity which acquires or obtains the plans, specifications, or electronic data
from or through the Client.
The client is aware that differences may exist between the electronic files delivered and the printed plans and specifications. In the event of a
conflict between the signed and/or sealed printed plans and specifications prepared by GHA and electronic files, the signed and/or sealed
printed plans and specifications shall govern.
The Americans with Disabilities Act(ADA)provides that it is a violation of the ADA to design and construct a facility for first occupancy
later than January 26, 1993, that does not meet the accessibility and usability requirements of the ADA except where an entity can
demonstrate that it is structurally impractical to meet such requirements. The Client acknowledges that the requirements of the ADA will be
subject to various,and possibly contradictory interpretations. GHA,therefore,will use reasonable professional efforts to interpret applicable
ADA requirements and other federal, state and local laws, rules, codes, ordinances, and regulations as they apply to the project. GHA,
however cannot and does not warrant or guarantee that the Client's project will comply with interpretations of ADA requirements and/or
requirements of other federal,state and local laws,rules,codes,ordinances,and regulations as they apply to the project.
If required by the contracted scope of services,GHA,shall prepare an opinion of probable construction costs,which shall be submitted to the
Client for review. Since GHA has no control over the cost of labor,materials,or equipment,or over the contractor's methods of determining
prices,or over competitive bidding or market conditions,opinions of probable costs,if called for by this Agreement as part of GHA's scope,
shall be made on the basis of experience and qualifications applied to the program contemplated by the Agreement and information provided
by Owner, and represent a reasonable judgment as a design professional familiar with the construction industry. However, GHA cannot and
does not guarantee or warrant that proposals,bids, or the actual construction costs will not vary from opinions of probable cost prepared for
the Client. If the Client wishes greater assurance as to the construction cost,Client agrees it will employ an independent cost estimator.
If required by the Scope of Services, GHA shall visit the project at defined intervals during construction to become generally familiar with
the progress and quality of the contractors' work to determine if the work is proceeding in general conformance with the Contract
Documents.
Attachment A,November,2006 Page 1 of 2
Client agrees that GHA does not have control of and is not responsible for construction means,methods,techniques,sequences or procedures,
or for safety measures and programs including enforcement of Federal, State and County safety requirements,in connection with construction
work performed by the Client's construction contractors. GHA is not responsible for the supervision of Client's construction contractors,
subcontractors, materialmen, suppliers, or any of their employees, agents and representatives of such contractors; or responsible for any
machinery,construction equipment,and tools used and employed by contractors and subcontractors in the project. GHA,Inc.has no authority
or right to stop the work. In no event shall GHA be liable for the acts or omissions of Client's construction contractors, subcontractors,
materialmen or suppliers,or any persons or entities performing any of the construction work, or for failure of any of them to carry out their
work as called for by the Construction Documents.
Neither the professional activities of GHA,nor the presence of GHA or its employees and subconsultants (if any)at a construction site, shall
relieve the Contractor or any other entity of their obligations, duties and responsibilities including but not limited to, construction means,
methods, sequence, techniques, or procedures necessary for performing, superintending or coordinating all portions of the Work in
accordance with the Contract Documents and any health or safety precautions required by any regulatory agencies or industry practice. GHA
personnel have no authority or right to exercise any control or direction over any construction contractor or other entity or their employees in
connection with their work or any health or safety precautions. The Client agrees that the Contractor is solely responsible for jobsite safety,
and warrants that this intent shall be included in the Client's agreement with the Contractor. The Client also agrees that the Client, GHA,and
GHA's personnel and consultants shall be defended/indemnified by the Contractor for all claims asserted against GHA which arise out of the
Contractor's or its subcontractors' negligence, errors or omissions in their performance of their work, and shall also be named as an
additional insured under the Contractor(s)'s general liability insurance policy.
It is acknowledged by both parties that GHA's scope of services does not include any services related to asbestos,mold, fungus or any other
hazardous or toxic materials,contaminants or pollutants. In the event that GHA,or any other party encounters asbestos mold, fungus or any
other hazardous or toxic materials,contaminants or pollutants at the job site, or it should become known in any way that such materials may
be present at the jobsite or any adjacent areas that may affect the performance of GHA, GHA may, at its option and without liability for
consequential or any other damages, suspend performance of its services on the project until the Client retains appropriate specialist
consultants or contractors to identify,abate and/or remove the asbestos,mold, fungus or any other hazardous or toxic materials,contaminants
or pollutants and further warrant that the jobsite is in full compliance with applicable laws and regulations.
If required by the scope of services, records drawings (or revised specifications) will be prepared, in part, on the basis of information
compiled and furnished by others, the accuracy of which GHA may reasonably rely upon, GHA will not be responsible for any errors or
omissions,which have been incorporated into this document due to information furnished by others.
When preparing civil engineering or surveying plans and drawings, information on existing underground utilities or soil conditions is
provided from the best information available. This information may be obtained from visible surface evidence, utility company records or
soil borings,and is not represented to be the exact location of these utilities or soils in the fields. Client agrees that GHA may reasonably rely
on the accuracy of information furnished by third parties. Contractor is solely responsible for exact utility locations. Client shall not hold
GHA responsible for Contractor's error/omission in the utility locations. Client agrees GHA is not responsible for additional costs which
result from utility conflicts or unforeseen conditions. If the Client wishes to obtain the services of a contractor to provide test holes and exact
utility locations, GHA, may incorporate that information into the design and reasonably rely upon same. If not included in the scope of
services,such work will be compensated as additional services.
The Client agrees to limit GHA's professional liability to the Client and to all construction contractors, or subcontractors on the project
arising from GHA, Inc.'s alleged negligent acts, errors, or omissions, such that the total aggregate liability of GHA, Inc. to all those named
shall not exceed$50,000 or GHA's total fee for the services rendered on this project,whichever is greater. GHA, Inc. makes no warranties,
either expressed or implied, including any warranty of habitability, merchantability or fitness for any particular purpose. In no event shall
GHA be liable for any loss of profit or any consequential damages.
All claims,disputes,controversies or matters in question arising out of or relating to this Agreement or any breach thereof, including but not
limited to disputes arising out of alleged design defects, breaches of contract, errors, omissions, or acts of professional negligence
(collectively "disputes") shall be submitted to mediation before and as a condition precedent to any other remedy. Upon written request by
either party to this Agreement for mediation of any dispute,the Client and GHA shall select by mutual agreement a neutral mediator. Such
selection shall be made within ten (10) calendar days of the date of receipt by the other party of the written request for mediation. In the
event of failure to reach such agreement or in any instance when the selected mediator is unable or unwilling to serve and a replacement
mediator cannot be agreed upon by Client or GHA within ten(10)calendar days, a mediator shall be chosen as specified in the Construction
Industry Mediation Rules of the American Arbitration Association then in effect. Mediation shall take place in Chicago, Illinois unless the
Client and GHA agree otherwise. The fees of the mediator(s)and costs incurred by the mediator(s)shall be apportioned equally between the
parties.
Either the Client or GHA may terminate this Agreement without penalty at any time with or without cause upon giving the other party ten
(10)calendar days prior written notice. The Client shall,within thirty (30) calendar days of termination pay GHA for all services rendered
and all costs incurred up to the date of termination, in accordance with compensation provisions to this Agreement. The Client shall also
reimburse GHA termination expenses, including, but not limited to, those associated with demobilization, reassignment of personnel and
space and equipment costs. Client shall not assign this Agreement without GHA's written consent.
Attachment A,November,2006 Page 2 of 2
RESOLUTION NO. 2014—
A RESOLUTION APPROVING AN AGREEMENT FOR
DESIGN ENGINEERING SERVICES FOR THE
2014 VILLAGE WIDE CONTRACTUAL STREET
RECONSTRUCTION PROJECT— PHASE 2
WHEREAS, THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF
BUFFALO GROVE desire to cause the implementation of the 2014 Village Wide Contractual
Street Reconstruction Project—Phase 2, and
WHEREAS, the approval of an agreement with a consulting engineer is required in order
to proceed with the necessary engineering of the project.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the
Village of Buffalo Grove, Lake and Cook Counties, Illinois, that the President is hereby
authorized and directed to execute the "Professional Engineering and Surveying Services
Agreement'. A copy of said contract is attached hereto and made a part hereof.
AYES:
NAYES:
ABSENT:
PASSED: 12014
APPROVED: , 2014
APPROVED:
Village President
ATTEST:
Village Clerk
Res14-1
Resolution No. 2014-6: A Resolution Approving the Phase I
Study and Environmental Assessment for Lake Cook Road 11-C
and Weiland Road in the Village of Buffalo Grove
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
.....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Budget Impact Fund/Account Budget Notes
Overview
Staff recommends approval of the resolution that authorizes of the execution of the Final Phase I
Environmental Assessment of the Weiland Road reconstruction project.
Prior Actions
2007 Agreement with Lake County for Weiland Road Phase I.
2008 Agreement with Cook County for Lake Cook Road Phase I.
Anticipated Future Board Actions
Agreement with Lake County for Weiland Road Phase 11. (Cook County has already begun the Phase II for Lake Cook
Road)
Attachments
Weiland Lake Cook Phase I approval 14-0115.pdf
Weiland Road Funding.pdf
RESOLUTION Weiland Lake Cook Phase I Approval 14-0108.pdf
Design Report Signature Page.pdf
Weiland Road Overall Exhibit.pdf(Appendix)
Lake Cook Road Improvements—Overall Exhibit.pdf(Appendix)
Trustee Liaison Staff Contact
Trustee Berman Darren Monico,Public Works
Monday,........... ua J.a.n. .............rY 20......2.0.1..4........................................................................................................Ordinances
...and
...Resolutions
..._...Item
........1..1..C............................................................
ti 1,�
TO: DANE C. BRAGG, VILLAGE MANAGER
FROM: DARREN MONICO, VILLAGE ENGINEER
SUBJECT: WEILAND ROAD/ LAKE COOK ROAD PHASE I STUDY APPROVAL
DATE: 1/16/2014
CC: MIKE REYNOLDS, DIRECTOR OF PUBLIC WORKS
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation
The Weiland Road and Lake Cook Road Improvement Project has reached the final stage of
the Phase I Study. The Village Board must decide whether to approve the project consistent
with the Village Engineer's recommendation, or to modify or amend the project. If approved,
the Village Engineer will sign the Design Report and file it with the review agencies.
Based on the totality of the Phase I planning and design considerations, as well as the
financial impact of the project options, Option P1 is recommended to advance as it provides
the greatest transportation benefit with the lowest overall financial impact to taxpayers.
While much attention has been directed to the Weiland/Prairie connector option, a much
greater beneficial impact will be gained by the expansion of Lake Cook Road from Hastings
Lane to Raupp Boulevard.
Background Process
The Weiland Road Improvement Project initially begun with an agreement with the Lake
County Department of Transportation in a 1995 Multi-Corridor Agreement which planned for
the construction of and jurisdictional transfer of several Major Arterial Roads in the Village of
Buffalo Grove to the Lake County Department of Transportation. This included Weiland
Road and Prairie Road. (The Weiland Road/Prairie Road connector is shown in the Village's
1992 Comprehensive Plan and the connector's location was recorded with the Mirielle Phase
2 in 1995. The maps showing the planned connector are attached to this memo.) As the other
roadway projects were completed the focus then turned to Weiland Road and Prairie Road
and the Village entered into an agreement to complete the Phase I Study of these roads in
2007. In 2008 the Cook County Highway Department successfully asked to include Lake
Cook Road, from Raupp Boulevard to Hasting Lane due to the proximity of the desired
improvements.
The combined Phase I Study has followed the procedures as outlined by the Federal Highway
Authority (FHWA) and as administered by the Illinois Department of Transportation (IDOT).
Public meetings were held in 2009 and 2010 with the Prairie Road realignment included in the
presentation. At the 2010 public meeting, a group of residents asked the Village to study
additional alternatives to the project and the Village held several neighborhood meetings
showing the three alternatives for this portion of the project. The alternatives that were
studied and reviewed were P1, the Prairie Road Realignment, P2, the six-lane widening of
Aptakisic Road, and the option of no improvement. At the neighborhood meeting on June 9 '
2011, the project team presented P1 as the preferred alternative for the Phase I Study and
since then the Phase I Study has moved forward with the preferred alternative. A plan of the
project including the preferred alternative is attached.
The Environmental Assessment of the preferred alternative was presented at a public hearing
on October 2, 2013. A six week public comment period was held after the public hearing
which allowed residents and the public the opportunity to submit comments on the project. A
copy of the comments received during the comment period was forwarded to the Village
Board in November 2013.
It should be noted that the Village has met, conferred and redesigned several portions of the
project to accommodate resident input, including the reduction of lanes north of Aptakisic
Road, realignment of the curve south of the Mirielle Subdivision, the addition of pedestrian
beacon equipment along the corridor, reconfiguring "old" Prairie Road to remain open to
Aptakisic Road and lane width modifications for bicyclists.
In my professional opinion, the Village has not only met but also exceeded the minimum
standards with these meetings. There have been no material changes to the plans that would
alter, diminish or amplify the impacts to affected properties, thus additional public hearings
would not likely solicit new feedback or project perspectives.
At the January 6t' Board of Trustees Meeting, staff presented the financial impact of
completing the Weiland Road portion of the project with three options. These were
completing the project with the expected federal, state, county and local funds; completing
only the Prairie Road realignment portion of the project with local funds; and completing the
project with only local funds. The following graphs show the total cost to the Village and the
annual debt service for each option. The memo is attached.
P1 $3.20 1 $285.33 3.4%2 $3.20
2 $121.30 18 $880.81 14.9% $2,183.40
3 $234.40 18 $1,314.59 25.6% $4,219.20
Taxpayer is represented as the proxy with a$300,000 home
2 Tax Levy increase is shown for illustrative purposes.The actual
amount will be cash financed from reserves.
The above chart makes an assumption that the level of growth in assessed values either moves up or
down in unison in order to determine the total taxpayer costs. Although the assumption will not occur,
the analysis provides a realistic basis to evaluate the impact on property taxpayers.
Total Project Cost to Village
$69,111,167
$37,028,000
$500,000 0
Option P1 Option 2 Option 3
The cost of each option includes both repayments of principal and related borrowing costs. The
annual payment would be as follows,
Annual Debt Service
$3,735,739
$2,180,000
$
Option P1 Option 2 Option 3
Next Steps
If the Village Board agrees with the findings of the Phase I Study, the Board should grant
approval for this project by directing the Village Engineer to sign the attached Design Report
Signature Page per the attached resolution. The Phase I has been completed according to the
required procedures and staff recommends approval of the Design Report.
The Design Report with the public comments will then be sent to IDOT and to the FHWA for
their final concurrence of the project. Once approved, staff will proceed to negotiate an
agreement with Lake County relating to the Phase II and future improvement cost allocations
for the Weiland Road and Prairie Road portion of the project, as well as a continued
agreement with Cook County for the Lake Cook Road portion.
35
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TO: DAME C. BRAGG
FROM: SCOTT D. ANDERSON
SUBJECT: WEILAND ROAD FUNDING OPTIONS
DATE: 1/13/2014
In preparation for a decision regarding the Weiland Road improvement, Village staff has
prepared funding analyses for the design and construction of the project. The options involve
either the existing use of unassigned funds (pay-as-you go) or the issuance of debt (pay-as-you
use). The direction for financing is dependent upon whether the project proceeds as
recommended by Lake County Department of Transportation (LCDOT)with the county assuming
the lead role in the construction. If otherwise, external agency funds will not be available and
the Village will be solely responsible for all improvement costs.
itojo ct 0 ptiiioii"is:
1. Weiland Road Improvement Including baseline improvement with curb and gutter
with the Prairie Road Realignment(Lake County Lead Agency—Preferred Option).
This option includes Lake County and Federal Highway funding. Lake County would be
the project lead agency. This is the preferred roadway improvement of all stakeholders
as it is consistent with long range transportation plans. The cost to complete the
improvement would be approximately $40.4 million. The cost to the Village would
about 3.8 percent or$1.5 million of which a majority of those expenses have already
been incurred. The remaining village obligation would be programmed in
subsequent budgets as an operating transfer out the General Fund to the Capital
Projects Street Fund. From a financial perspective, this is the preferred option of the
Village as the commitment of Village funds will be under $.5 million. This option is
also know as P1.
2. Weiland Road Improvement including baseline improvement with curb and gutter
without any widening or the realignment of Prairie Road (Village of Buffalo Grove
Lead Agency).
This option calls for the rebuild of Weiland Road with the addition of curbs and gutters
with no roadway widening. The cost of the improvement is approximately$26.5 million.
The project would not add any capacity to the roadway and is not consistent with long
range Lake County transportation goals.The Village would be responsible for all costs to
rebuild Weiland Road. The Village would need to issue general obligation bonds to fund
this improvement.
3. Weiland Road Improvement including baseline improvement with curb and gutter
without widening and future Prairie Road realignment(Village of Buffalo Grove Lead
Agency).
If the Village opted to move in the direction of just repairing Weiland Road and
determined at a point in the future that the Prairie Road Realignment was necessary to
mitigate traffic congestion, the project would cost the Village approximately $44 million and
would need debt financing. Option 3 reflects that same improvements as the preferred Option 1
but costs more due to the prolonged staging of the construction and the loss of economies of
scale.
Regardless of the project option, Weiland Road must be rebuilt. The condition of the roadway is
such that routine maintenance is not a solution. In the next several years, $26.5 million in capital
outlay will be required funded either by either Lake County (with federal funds) or the Village
(with local funds).
The second component of the options presented is the Prairie Road realignment. If the Village
opts to forgo federal and county funding and takes control of the project, the calculation of the
incremental cost of the realignment ($14 million) is calculated to occur in conjunction with the
Weiland Road improvement. In reality, the Village may, due to fiscal concerns, wait for the
realignment component of the improvement. Using a non-compounding inflation factor of 2.8
percent, the realignment project cost will grow by$392,000 per year.
h7atxpol It poctm
The financial impact of the project options uses an average property taxpayer owning a property
valued (market) at $300,000. The impact will be what that taxpayer will be required to pay as a
proportionate cost. For the sake of the evaluation, all Village costs will be added to the tax levy
as there are no corresponding revenues that would allow for a partial or full abatement of those
additional principal and interest payments.
Project Option #1 (Pl)
There is minimum impact to Village finances in option #1 as 95 percent of the cost of the project
is funded through federal and county funding. If the Village's obligation was added to the tax
levy the cost to the proxy home owner would be$3.20 for one year. In reality,the $.5 million
would be programmed as an option transfer out of General Fund unassigned fund balance as an
investment of equity in capital.
The following chart shows the Village's current debt service amortization. The Village currently
has $11.34 million in outstanding debt. The principal and interest on existing debt over the next
eighteen years averages$3 million per year.
Debt Service Schedule by Fiscal Year
1,500,000
1,000,000 w 2010A
2010B
500,000 �1 ... _,
p 2012
yR y� ti0 tit y00 ti� y0 by tiL L13 tiA .tip ti0 L'A LQ' ti0 50
y0 y0 ti0 ti0 ti0 y0 LO ti0 y0 ti0 LO y0 LO ti0 LO LO ti0
There is no impact on the current debt service schedule using the preferred option P1.
2
Project Option #2
In this option, the Village will have opted to not accept the LCDOT project recommendation,
forgo the 95 percent funding subsidy, and commit Village funds to rebuilding Weiland Road.To
achieve this, a debt issuance will be required.
Proposed Series 2014A Issue
Using level debt service, the annual principal and interest on the debt related to rebuilding
Weiland Road is about$2.2 million per year. After abatement the total property tax debt service
levy for FY 2014 is $897,013 or $.0567 per $100 of equalized assessed value (EAV). Adding $26
million to the Village's debt produces the following debt service schedule.
Debt Service Schedule by Fiscal Year
4,000,000
3,000,000 im 2014A
2,000,000 ........ �,.,„
- W 2010A
1,000,000
im 2010B
0
R h (0 A % 0) O N. ti 13 0 h O A 'b C5 O N I2012
Off' Off' ON O, <,' Q, Off' Off' Off' Off' Off' Off' O� Off' O� Off' O� O�
ti T T ti ti ti ti ti ti ti ti ti ti ti ti ti ti T
Assuming the same level of tax subsidy for abatement purposes, the debt service levy will
increase by $2.18 million. The levy will be $2,780,313 or $.178 per $100 EAV. The debt per
capita (resident) will grow to $880.81. The chart shows the ten year history of per capita debt
levels.
Debt Per Resident
$1,000
$500
$0
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
The impact to tax payers with a home with a market value of$300,000 is $121.30 per year over
the next eighteen years.
Debt Bernice Pro ert Tax Burden $300,000 Market Value
p
2014 Lev $ „
y
2015 Levy(includes 2014Aa $ 178.00
Tax In r as 121.30 ce e
Percenta0e Increase 214%
The impact to the Village-wide tax levy is a 14.9 percent levy increase before considering
increases to support core services and mandated pensions.
3
Project Option #3
In this option, the Village will have opted to not accept the LCDOT project recommendation,
forgo the 95 percent funding subsidy, and commit Village funds to rebuilding Weiland Road and
constructing the Prairie Road realignment. To achieve this, a debt issuance will be required.
Series 2014B
Using level debt service, the annual principal and interest on the debt related to rebuilding
Weiland Road is about$3.76 million per year.Total existing debt service is $.0567 per$100 EAV.
Adding$44 million to the Village's debt produces the following debt service schedule.
Debt Service Schedule by Fiscal Year
5,000,000
4,000,000 _ _ _ - 2014B
3,000,000 .....,
2,000,000 - - _. _ kd 2010A
2010B
'b O R <-) <o A lb O O __y a 2012
Off' O,' Off" Off' Off' Off" Off' Off' Off' Off' Off' Off' Off' Off' Off' Off' O'� O'
ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti
Again, assuming the same level of tax subsidy for abatement purposes, the debt service levy will
increase by $3.76 million. The levy will be $4.56 million or $.291 per $100 EAV. The debt per
capita (resident) will grow to $1,314.59. The chart shows the ten year history of per capita debt
levels.
Debt Per Resident
$1,500
$1,000
$500
$0
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
The impact to tax payers with a home with a market value of$300,000 is $195.30 per year over
the next eighteen years.
Debt Service Property Tax Burden $300,000 Market Value
L:............................................................................................................................................................................................................................................................................................................................................................................................................................................................s......................................................................................................................
2014 Lev $ „ 56.70,,,
y
2015 Levy(includes 2014Aa $ 291 10
�Taxln r as 2 44 ce e 3 0
Percenta0e Increase 413%
The impact to the Village-wide tax levy is a 25.6 percent levy increase before considering
increases to support core services and mandated pensions.
4
Summary of Options
P1 $3.20 1 $285.33 3.4%2 $3.20
2 $121.30 18 $880.81 14.9% $2,183.40
3 $234.40 18 $1,314.59 25.6% $4,219.20
1 Taxpayer is represented as the proxy with a$300,000 home
2Tax Levy increase is shown for illustrative purposes.The actual
amount will be cash financed from reserves.
The above chart makes an assumption that the level of growth in assessed values either moves
up or down in unison in order to determine the total taxpayer costs. Although the assumption
will not occur, the analysis provides a realistic basis to evaluate the impact on property
taxpayers.
Total Project Cost to Village
$69,111,167
$37,028,000
$500,000
Option P1 Option 2 Option 3
The cost of each option includes both repayments of principal and related borrowing costs. The
annual payment would be as follows,
Annual Debt Service
$3,735,739
$2,180,000
$-
Option P1 Option 2 Option 3
5
As the Village staff contemplates the issuance of bonds, consideration should be given to future
debt service needs. Over the last several years, staff has made a concerted effort to highlight the
capital needs (facilities and infrastructure) over the next decade. The Village's current
outstanding debt levels offer significant flexibility in responding to planned capital programs
(annual street maintenance) and unplanned events (Emerald Ash Borer).
Over the next several years it will be important to maintain flexibility as a tool for economic
development. The highest bond rating awarded by Moody's and Standard & Poors ensures the
lowest borrowing costs. That rating is predicated on a number of factors including low debt
levels.
If the Village Board determines that either option 2 or 3 should be pursued staff will begin
working with Speer Financial to calculate the most advantageous amortization schedules to level
out the principal and interest payments of both current and future issues.
6
RESOLUTION NO. 2014 -
A RESOLUTION APPROVING THE PHASE I STUDY AND ENVIRONMENTAL
ASSESSMENT FOR LAKE COOK ROAD AND WEILAND ROAD
IN THE VILLAGE OF BUFFALO GROVE
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the
Illinois Constitution of 1970; and,
WHEREAS, the quality of life is enhanced by a high quality arterial street
transportation system which operates efficiently and which does not experience extreme
congestion so as to induce motorists to "cut through" neighborhood streets in order to
reduce travel times; and,
WHEREAS, the Village Board previously approved Resolution No. 2007-18 (A
Resolution Approving an Intergovernmental Agreement with Lake County Related to
Weiland Road) which indicated the Village's agreement to implement a study of Weiland
Road in the area between Route 22 and Lake Cook Road; and,
WHEREAS, the Village Board previously approved Resolution No. 2008-28 (A
Resolution Approving an Intergovernmental Agreement with Cook County Related to
Lake Cook Road) which indicated the Village's agreement to implement a study of Lake
Cook Road in the area between Hastings Lane and Raupp Boulevard; and,
WHERAS, the Village has reviewed the Phase I Study for the Village of Buffalo
Grove related to Weiland Road (Route 22 to Lake Cook Road) and Lake Cook Road
(Raupp Boulevard to Hastings Lane) is hereby approved and finds it is in the best
interests of the community of Buffalo Grove and it's residents and business owners to
approve the Phase I Study and to direct the Village Engineer to sign the necessary
documents with the appropriate governmental entities and to advance the project to the
next stage.
NOW, THEREFORE, BE IT RESOLVED by the Village President and Board of
Trustees of the Village of Buffalo Grove, Cook and Lake Counties, Illinois, as follows:
The Phase I Study for the Village of Buffalo Grove related to Weiland Road
(Route 22 to Lake Cook Road) and Lake Cook Road (Raupp Boulevard to
Hastings Lane) is hereby approved and the Village Engineer is hereby authorized
and directed to execute all necessary documents for approval of the Phase I Study
and to advance the project to the next stage.
AYES:
NAYES:
ABSENT:
PASSED: , 2014
APPROVED: , 2014
APPROVED:
Village President
ATTEST:
Village Clerk
G:AENGINEER\Weiland Lake Cook Phase 1 Approval 14-0108.docx
DESIGN REPORT
Weiland Road / Lake Cook Road
Lake Cook Road to IL Route 22
Buffalo Grove Road to Hastings Lane
Route: FAU Route 2665 / FAP Route 379
Local Agency: Village of Buffalo Grove
L.A. Section No.: 07-00094-00-PV, 08-A5015-01-ES
Project No.: M-9003(118)
Job No.: N/A
Street Name: Weiland Road / Lake Cook Road
Termini: Lake Cook Road to IL Route 22 / Buffalo Grove Road to
Hastings Lane
❑ Design Approval Recommended
Village of Buffalo Grove Date
IDOT Regional Engineer Date
❑ Design Approval
Central Bureau of Local Roads&Streets Date
See appendix: Appendix003- Weiland Road Overall Exhibit.pdf
See appendix: Appendix004- Lake Cook Road Improvements—Overall Exhibit.pdf
Authorization to Waive Bids and to Purchase - 682 Trees 13-A
for EAB replacements in the Spring of 2014
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends authorization to waive bids and purchase trees from Breezy Hill Nursery
.....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Budget Impact Fund/Account Budget Notes
$93,490 150.75.560.40 EAB Line of Credit
Overview
Village Staff traveled out to Breezy Hill in August of 2013 to select and tag trees to be used for EAB
replacements and planted by Alaniz. The trees reflected in this purchase are those trees,hand-picked to be
planted in the parkways of Village residents as replacements for trees that have been removed due to EAB
infestation. Unfortunately the contractor did not fulfill the planting contract with the Village and a large
number of trees that were planned to be replaced in the Fall of 2013 were not planted.
After discussions with staff, Breezy Hill have held their pricing at 2013 levels for this quote, this pricing
would represent a cost savings of 12%to 25% over the current pricing from other Nurseries for similar
quantities and types of trees (comparative pricing is attached).
Staff recommends that the Village Board waive bids and purchase a quantity of 682 trees from Breezy
Hill Nursery such that those trees can be planted in the Spring of 2014.
Staff will be seeking proposals from contractors to deliver and plant these trees in the Spring of 2014.
Attachments
Cost Tab Trees Jan 2014.pdf
Buffalo Grove Sales Order.pdf
Trustee Liaison Staff Contact
Trustee Stein Brett Robinson,
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SALES ORDER
Sales Order as SCE-i64810
Safes Order Date: 09/09f13
Page;
Sold To: Ship To,
Village of Buffalos Grove Village of Bufralc Grave
Buffalo Grove, IL 60089 Buffalo Grove, si_ 60089
Customer ID. ' 01620 Ship Methodx F08419MMEAM
ales e €n: Mare Shiley`(and Ship Via.
P.0- Number: Ship Date- 09109113
Pao. Date- 09109113 Job No..
Terms: Due 30 days from dare of invoice
Description Unit Quantity Unit Price Totaf Price
European Hornbea -2.5" Each 100 145,00 14,500.00
T Ap Tree-2.5" Each 15 125.00 1,875.00
Tulip Tree-2.5" Each 36 125.00 4,500.00
Red Jewel Crabapple-2.5" Each 100 7v.00 7,500.00
Ivory SH rree lilac T F-2.5" Each 100 165.00 16,500,00
Common Hackberry-2.5" Each 100 145.00 14,500.00
Common Bald Cypress-2,5" Each 87 145.00 12.s15.00
Common Said Cypress-2.5" Each 13 145.00 1,885.00
Transferred to page 2.................................. 73,875.00
Salem, W1 53168
(252; 537-21 11 (262) 5 P7-4080 1262) 343-3886
FAX '262) 537-3434
viw�.dreezyhiH u sery°.co
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ALES ODDER
Sales Order o.: SO-164810
Sales Order Date. 09109113
Page: 2
Sold To: Ship o:
`pillage of Buffalo Grove i lage of Buffalo Grove
8t.€ffalc Grove, lL 60089 Buffalo Grove, IL 60089
Customer ID: W01620 Slap Method: FO
SalesFerson. Stan Smiley Yard Ship Via:
P.O. Number: Ship Date: 0910911E 3
P.O. Date: 09109113 Job .:
Terms. Due 30 days from date of invoice
Description Unit Quantity Unit Price Total Price
Transferred from page 1.............................. 73,875,00
Northern Catalpa-2.5" Each 59 145.00 8,555.00
l crtherr Catalpa-2.5" Each 41 145.00 5,945.00
American {ornbearr:-2.5" Each 31 165.00 5,115.00
Please sign below to confirm order.
X
Amount Subject Amount Exempt Subtotal: 93,490.00
to Sales Tax from Sales Tax Invoice Discount: 0.00
0.00 93,490.00 Tax- 0.00
Total: 93,490.00
VILLAGE OF BUFFALO GROVE WARRANT #1224
20-Jan-14
General Fund: 846,754.18
Illinois Municipal Retirement Fund: 0.00
Parking Lot Fund: 6,371.48
Motor Fuel Tax Fund: 1,000.00
School & Park Donations 0.00
Capital Projects-Facilities: 180,330.19
Capital Projects-Streets: 0.00
Health Insurance Fund: 3,726.32
Facilities Development Debt Service Fund: 200.00
Retiree Health Savings (RHS): 0.00
Water Fund: 678,250.80
Buffalo Grove Golf Fund: 2,625.84
Arboretum Golf Fund: 10,386.94
Refuse Service Fund: 0.00
1,729,645.75
PAYROLL PERIOD ENDING 1/16/2014 942,628.93
942,628.93
TOTAL WARRANT #1224 2,672,274.68
APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, ILLINOIS
Village Clerk Village President
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Pay Batch oz/zn/z*Tma|
Employees m Pay Batch z3a
*ours oasc,ipuon *ours Gross vvithho|dingsand oaducdons Gross Base
uz nsspT neou|a,Fun'T|me 5'313.30 205'8**y3 Gross 855'597.61
uznsspT Regular Part-Time 897.25 23'291.16 Federal 112'759.35 737'598.12
03 nssss*SomAL Regular Seasonal zouu zys.*o Social Security 23'705.0* 381'338.93
u*nssSWORN Regular Sworn o'aaouu 373'826u0Meu|care zz'zzzy* 83*'306.05
usovsnTIMs Overtime z'usz.uu so'ay*.z7IL State Tax 35'181.59 717'726a6
ua DOUBLE TIME Double Time *su.su 33'zzu.u3wI State Tax z'z**au 20'075.70
u7nsTnoPAID netmpam *mac zy*.sy
uonsTnoswPAID netm Sworn Paid z'zauuu*mac Pre Tax yzoao
uyLomssmTY u,noewtv osHsschoo|Fund *s.uu
zusLscTso Elected Officials Bright Directions 160.00
zuu COMP sx PAY Exempt Comp Time Paid Child Support Arrears
zuz COMP sxEARN Exempt Comp Time Child Support IL 5'223.98
Earned
zu3 COMP msPAID Paid Non-Exempt Comp 121.78 *'sza.73 Child Support wI 969.23
Time
zu*COMP msEARN Earned Non-Exempt 227.25 Computer Loan s*z.00
Comp Time
zua COMP swPAID Sworn Comp Time Paid Computer Loan z 50a3
zzz FLOAT swERN Float Sworn Earned *32.00
zzz FLOAT swpo Floating Sworn Paid 72.00 3'z**.uz Dependent Care 1'10*a3
zzsooLcMpEARN Double Time Comp Time *u.uu Fire Dues 1'73*.00
zz FIRE oT Fire Overtime zy'ss*.as Fire Pension zs'ooy.z* zao'usz.*u
zzu PARK STIPEND Park District Stipend zu*.za Fire Pension Tier 2'*29.*7 zs'ay*ya
zzz CAR ALLOW Car Allowance zsuuu Fire Pension Supplement percent 3*.83 3'*82a*
zzzIms nsIMouns Insurance 2'302.23 Flexible Spending Account *'032.77
Reimbursement
zz3 GOLF STIPEND Management Stipend z'uuu.uu FpAcoues 127.50
zz*vsI vsI FOP Police
zzacLoTHIms Clothing Reimbursement Garnishment 75.00
zzyMAmsSTIPEND Management Stipend General Fund z*suu
zu ACT cr Acting Lieutenant 288.00 su*.uu Health HMO 630.50
zz ACT sc Acting Shift Commander zzuuu z**uu Health pPoA 5'637.88
zz CORP FIELD Corporal Field Supervisor 283.50 *zs.zs Health pPoo zz'yyzy*
z3 CORP WATCH Corporal Watch za*.uu z**.uuIcM/Vnc Flat Amount 12'667.29
Commander
zs NIGHT SHIFT Night Shift 813.75 512.69 IcM/Vnc Flat Amount *'753.83
zassTWATCH Sergeant Watch Commander 170.50 107.*2IcM/Vnc percent 8'**5.75 130'117.56
3u PARK DISTRICT Police Park District IcM/Vnc Percent 2'53*.2* 3'167.80
31cPn CPR 230.27IcM/Vnc Flat Amount 3
su VAC PAID Vacation Paid 791.00 30'907a5 IMnF 16'389.23 36*'206.*9
sz VAC EARNED Vacation Earned z*'ssu.uu IMnFufe Insurance 336.00
s3 VAC PAYOUT Vacation Payout zuu 38.82
s*VAC swPAID Vacation Sworn Paid 680.50 30'522.39 IMnF TIER z *32.91 y'azu.**
ss VAC swEARNED Vacation Sworn Earned 9'938.50 IMnFvo|untary 111.10
s7 VAC swPAYOUT Vacation Sworn Payout
so VAC pTPAID Vacation Part Time Paid **.uu z'*zu.*o IRS Garnishment
sy VAC pTEARNED Vacation Part Time 315.50
Earned
7u SICK PAID Sick Paid 305.80 11'183.56 Optional Life Self 616.28
7z SICK EARNED Sick Earned 7'760.00
Run»v Katie sm»»eono/zs/zuz3 10:00:17AM Page zorz
Pay Day Register
Pay Batch 01/ 16/ 14
74 SICK SW PAID-Sick Sworn Paid 179.50 7,397.00 Police Dues 790.50 -
75 SICK SW EARN-Sick Sworn Earned 5,120.00 -
90 FLOAT PAID-Floating Paid 48.00 2,016.45 Police Pension 21,862.85 220,613.73
91 FLOAT EARNED-Floating Earned 700.00 -
93 FLOAT PT PAID-Floating Part Time Paid - Police Pension-Tier 2 1,069.94 10,796.60
94 FLOAT PT EARN-Float Part-Time Earned 45.25 PPOA TAX 28.78 -
96 HOL PAID-Holiday Paid 651.25 25,783.32 RHS 1,941.49
97 HOL POL PAID-Holiday Police Sworn Paid 288.00 11,766.61 ROTH IRA 2,022.00 -
98 HOL PT PAID-Holiday Part Time Paid 10.00 215.03 ROTH IRA Percent 79.68 3,983.87
99 HOL FIRE PAID-Holiday Fire Sworn Paid - 4,779.12 Spousal Support Maintenace 328.15 -
Total 60,560.13 $ 855,597.61 Trustmark Voluntary Benefit 870.97
- - United Way - -
Net $ 542,157.35
Benefits Amount Total Payroll Expense $ 942,628.93
Basic Life Insurance 64.00
Dental 18,045.93
Fire Pension 81,058.02
Health HMO 4,219.50
Health PPO A 37,728.93
Health PPO B 86,945.79
Illinois Municipal Fund 51,214.34
Police Pension 85,522.23
Tota I -
Gross Payroll 942,628.93
Water/Sewer Transfer (55,662.49)
Buffalo Grove Golf Transfer (16,795.30)
Arboretum Golf Transfer (12,847.06)
857,324.08
Transfers
Payroll Account Transfer 542,157.35
ROTH IRA 2,101.68
Illinois State Tax 35,181.59
941 Federal Tax 184,393.31
ICMA Deferred Compensation 28,421.11
RHS-Fire 1,941.49
Flex/Dep Savings 5,137.40
MAP Dues 790.50
Trustmark Voluntary Benefit 870.97
Fire Pension 18,353.54
819,348.94
Run by Katie Skibbe on 8/15/2013 10:00:17 AM Page 2 of 2
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F U U
VILLAGE OF �. ,�iuw.,,.��o, ,
BUFFALO GROVE
Fifty Raupp Blvd. �1
Buffalo Grove,IL 60089-2100
Dane C. Bragg
Village Manager
Phone 847-459-2525
Fax 847-459-7906
dbragg@vbg.org
MANAGEMENT REPORT
DECEMBER ACTIVITIES
1. Public Safety Report
• Police Dept. Activities (Nov)
2. Public Works Monthly Activities
• Monthly Water Pumping Report
• Monthly Central Garage Report
3. Community Development Report
• Compilation of Permit Activity (November)
• Certificates of Occupancy (November)
• Public Safety Activity Report (November)
• Engineering Services Monthly Report
• Public Utilities Construction Report
Dane C. Bragg
Village Manager
Police Highlights - November .
Patrol Division
Narcotics Arrest—(600 block of Patton)Officer stopped a vehicle for a defective muffler and through
investigation, determined the passenger was in possession of several narcotics; psilocybin,
hydrocodone, cannabis packing materials and scales. Charges of unlawful possession with intent to
deliver a controlled substance, possession of a controlled substance, possession of cannabis and
possession of drug paraphernalia were filed against the passenger.
Residential Burglary—(1100 block of Twisted Oak) Resident reported several pieces of jewelry and a fur
coat missing from the residence. No forced entry to the home was observed. This occurred between
October 26th and November 4cn
Burglary to Vehicle—(500 block of Checker)A burglary to a vehicle occurred in the 500 block of Twisted
Oak. Officers apprehended two juveniles seen fleeing the area. The juveniles were charged with
burglary, possession of alcohol by a minor and curfew.
Stolen Vehicle- (201 N. Milwaukee)Victim left his car running while he went inside the Speedway Gas
Station. A 16 year old and an unknown subject took the vehicle and eventually crashed into a tree in
Riverwoods. The 16 year old was arrested and charged with possession of a stolen motor vehicle. The
passenger fled the area and was not located or identified.
Financial Exploitation of the Elderly-(200 block of Manor Dr)Victim reported during the past five
months, his caregiver has exploited him out of approximately$7000-$8000 in cash.
Tra is Unit
During the month of November,the following Hot Spots were monitored:.
Checker Drive—Speeding Deerfield Pkwy—Speeding Thompson Blvd.-Speeding/Stop Sign
2.5 Hours 9 Hours 4 Hours
5 Tickets, 2 warnings 29 Tickets, 6 Warnings 5 Tickets, 5 Warnings
The STOP Violation for the month of November was seat belt and safety seat violations, along with DUI
enforcement. As a result, 30 seat belt citations were issued, and we had 9 DUI arrests in the month of
November. No other significant traffic concerns were brought to the attention of the traffic unit this
month.
The following top five high crash locations of 2012 were monitored for 45 hours,and resulted in 97
tickets and 39 warnings being issued.
• Buffalo Grove Rd. and McHenry Rd. • Lake Cook Rd. and McHenry Rd.
• Arlington Heights Rd. and Lake Cook Rd. • Arlington Heights Rd. and McHenry Rd.
• Buffalo Grove Rd. and Dundee Rd.
Total: 60.5 hours were spent monitoring the Hot Spots and high crash locations,which resulted in 188
total traffic contacts.
1
Police Highlights - November, 201
- 2 & 2013 YTD Crashes......_
Crash Reports for 012
November 1200
120 1000
100 800
80 600
60
400
40
20 200
0 _� . _uluuuuuui�uiuu _ 0
Property Personal Hit& Run Fatalities Property Personal Hit& Run Fatalities
Damage Injury Damage Injury
N Nov.-13 N Nov.-12 uuuuuu 2013 2012
Highway vs. Private Property Crashes _
Type of Crash __ Highway ,Private Property
Nov.2013 YTD 2013 YTD 2012 Nov.2013 YTD 2013 YTD 2012
Property Damage 72 805 692 25 255 270
Personal Injury' ..__ .. I �.
8 129 120 0 9 6
_.... ........
Hit& Run 1 34 42 5 52 39
.._.... ......... . ........_..
Fatalities 0 0 0 0 0 0
Total 81 1097 854 30 368 315
Overweight Truck En orcement Lor November
Number
2013 8 $29,187.00
November 2012 0 $0.00
2
Police Highlights - November2013
Administration
Crime Prevention
During October,there were 95 false burglar alarms. Crime Prevention sent letters to these businesses
offering security evaluations and will follow up in an attempt to limit the false alarms.
The Crime Prevention Officer gave four tours and five presentations including a Robbery Prevention
class at American Enterprise Bank.
In addition, the Crime Prevention Officer conducted one security evaluation, and assisted with the
CALEA on-site assessment.
The Crime Prevention Unit attended three senior citizen programs, and one alcohol license presentation
was held during November as well.
The Police Volunteers logged 18.5 hours during November, bringing them up to 241.50 hours year to
date.
Projects
The Staff Sergeant coordinated and attended a Rapid Deployment meeting between the Police
Department and Fire Department.
Also, in concert with the Fire Department, a relief effort was coordinated for first responders that were
victims of recent tornados in the Washington, Illinois area.
The Staff Sergeant researched information in regards to replacing our current Tasers. In addition, a
recommendation for replacement of our current squad car video systems was prepared.
Administrative Tows
In the month of November, we towed and impounded 12 vehicles that were used in the commision of
either DUI or driving with a suspended or revoked drivers license as a result of a conviction of DUI.
$6,000.00 in fees were collected, bringing the year to date for 2013 to $65,000.00. During October 2012,
9 vehicles were towed and impounded, and year to date was$51,000.00.
..................................
Revenue Month YTD `13 YDT'12
Administration Tows $6,000.00 $65,000.00 $51,000.00
Municipal Bail Fees $860.00 $1,660.00 $0.00
DUI Fund* $2,800.00 $22,460.00 $24,191.00
Court Fines* $42,027.00 $386,471.00 $333,372.00
Vehicle Equipment Fund Fees* $7,540.00 $70,103.00 $49,523.00
Warrant Arrest Fees* $0.00 $952.00 $628.00
Crash Report Fees $405.00 $4,360.00 $3,210.00
E-Ticket Fees* $395.00 $3,892.00 $3,130.00
Auctioned Property _ $0.00 1 $1,239.86 $11354.45
Overweight Trucks $29,187.00 $117,063.00 ` $35,626.00
*Is one month in arrears.
3
Police Highlights - November 2013
250 Top-Nine-iCalls For Service
200 (not including any crash related incidents)
1
150
100 a Nov-13
Nov-12
50
,�; oP
p �,
IV �o Q
1200
��',� //i���a�, ,���1000
800
Year to Date
600 / iai����/�/ 11111111111 Nov-13
400 ' Calls for
200 a Nov-12 Service
Nov-12
Part I Nov-13
Part II ����
Part III
15000 12421 November Calls for Service
10000 1231
a YTD-Nov 2013
5000 3535 IIIIIIIIII YTD-Nov 2012
0 � 107; YTD-Nov 2012
YTD-Nov 2013
Part I
Part II
Part III
4
Police Highlights - November
Citations and Parking Tickets
15,000 12,299
9,9. 4
10,000
5,000 ryNov-1
1,1 Nov-13 2,604 3,088 IM Nov-13
0 1 .5
0 YTD 2013
Citations
Parking Tickets ®YTD 2012
f Citations Parking Tickets
�Nov-13 1,160 185
YTD 2013 12,299 2,11 789
...... .........
YTD 2012 9,914 3,088
Arrests
O Nov-13 [M YTD 2013 0 YTD 2012
781
46
Part I Crimes
Part 11 Offenses ®°
Part III Codes
5
Police Highlights - November 111 3
Investigations
There were 21 new cases assigned,
November 2013
iiiiiiiiiii Closed Cases 111111111H New Cases Arrests
1
i
The Juvenile Division had 7 total contacts, and 16 total offenses. Of the 16 offenses, 1 was charged with
a status offense, 10 were charged with misdemeanors, and five were charged with felony offenses.
Peer Jury,4 Firesetters,1
'll }rdianance,2
tition-Lake
Petition-Coo County,6
County,3
Juvenile Dispositions
Evidence
During the month of November, 37 cases were entered into evidence. As a result, 72 items were
submitted as Evidence/Property.
6
PUBLIC WORKS DEPARTMENT
OPERATIONS DIVISION December-13
WATER PUMPAGE REPORT (month)
TOTAL THIS PERIOD FISCAL YEAR TO DATE
LOCATION CURRENT LAST YEAR CURRENT LAST YEAR
Well/Pumping Station#1
345 So.Arlington Heights Rd.
Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.000
Lake Water Pumpage(mil.gal.) 7.011, 9.661 115.657 159.985
TOTAL PUMPAGE 7.011 9.661 115.657 159.985
Well/Pumping Station#2
525 No.Arlington Heights Rd.
Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.215
Lake Water Pumpage(mil.gal.) 24.260 21.621 310.173 279.533,
TOTAL PUMPAGE(mil.gal.) 24.260 21.621 310.173 279.748
Well/Pumping Station#6
120 Horatio Blvd.
Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.000
Lake Water Pumpage(mil.gal.) 33.281 32.423 376.118 468.743
TOTAL PUMPAGE(mil.gal.) 33.281 32.423 376.118 468.743
Pumping Station#7
401 LaSallle Ln.
Lake Water Pumpage(mil.gal.) 31,825 32.423 509.198 523.897
TOTAL PUMPAGE(mil.gal.) 31.825 32.423 509.198 523.897
Total Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.215
Total Lake Water Pumpage(mil.gal.) 96.377 96.128 1311.146 1432 158
TOTAL GALLONS PUMPED(mil.gal.) 96.377 96.128 1311.146 1432.373
AVERAGE DAILY USAGE(mgd) 3.109 3.101 3.592 3.914
Comments
Submitted by:
Water Section
Supervisor
oe
Reviewed by:
uperintendent Public Works Utilities
K:/water/report/monthy/pumpage 2010
VILLAGE OF BUFFALO GROVE
OPERATIONS DIVISION
WATER AND SEWER SECTION December-13
WATER DAILY PUMPAGE SUMMARY LOG(mgd)
Date Southwest Northwest lSouth North DAILY RAIN
Well#1 Well#2 Well#6 Res.#7 TOTAL GAUGE
12/01/13 0.294 0.748 1.013 1.134 3.189 0.000
12/02/13 0.265 0.719 1.089 0.880 2.953 0.000
12/03/13 0.246 0.778 1.076 0.761 2.861 0.000
12/04/13 0.243 0.709 1.073 0.717 2.742 0.000
12/05/13 0.252 0.716 1.091 0.810 2.869 0.000
12/06/13 0.229 0.748 1.109 0.934 3.020 0.000
12/07/13 0.253 0.776 1.072 1.088 3.189 0.000
12/08/13 0.257 0.810 1.037 1.179 3.283 0.000
12/09/13 0.227 0.728 1.102 1.021 3.078 0.000
12/10/13 0.240 0.846 1.099 0.932 3.117 0.000
12/11/13 0.230 0.790 1.098 0.962 3.080 0.000
12/12/13 0.229 0.773 1.104 1.047 3.153 0.000
12/13/13 0.212 0.732 1.110 0.954 3.008 0.000
12/14/13 0.211 0.763 1.067 1.100 3.141 0.000
12/15/13 0.226 1.025 1.041 1.348 3.640 0.000
12/16/13 0.215 0.679 1.100 1.101 3.095 0.000
12/17/13 0.209 0.837 1.093 1.053 3.192 0.000
12/18/13 0.212 0.693 1.091 1.103 3.099 0.000
12/19/13 0.210 0.776 1.087 0.999 3.072 0.000
12/20/13 0.206 0.712 1.092 0.977 2.987 0.000
12/21/13 0.213 0.7651 1.042 0.991 3.011 0.000
12/22/13 0.215 0.917 1.019 1.146 3.297 0.000
12/23/13 0.206 0.8811 1.095 1.245 3.427 0.000
12/24/13 0.212 0.728 1.102 1.004 3.046 0.000
12/25/13 0.201 0.755 1.020 0.814 2.790 0.000
12/26/13 0.205 0.850 1.074 1.062 3.191 0.000'
12/27/13 0206 0.816 1.076 1.070 3.168 0.000
12/28/13 0.225 0.681 1.041 0.983 2.930 0.000
12/29/13 0.232 0.932 1.019 1.131 3.314 0.000
12/30/13 0.211 0.778 1.093 1.164' 3.246 0.000
12/31/13 0.219 0.799 1.056 1.115 3.189 0.000
TOTAL 7.011 24.260 33.281 31.825 96.377 0.00
Village of Buffalo Grove
Public Works Department December 2013
Central Garage Section
Fleet Cost Detail
This Fiscal Year This Fiscal Year Last Fiscal Year Last Fiscal Year
Current Period Year-To-Date Current Period Year-To-Date
Usage-Miles/Hours 93,980.0 870,168.0 71,806.0 1,020,002.0
Fuel-Gasoline Gallons 6,318.0 64,351.0 5,201.5 74,297.7
Fuel-Diesel Gallons 7,108.0 45,522,0 3,804.3 54,244.9
Fuel Usage-MPG/MPH 7.0 7.9 8.0 7.9
En-Oil-Usage/Qt. 0.0 0.0 0.0 0.0
2nd-Oil-Usage/Qt. 0.0 0.0 0.0 0.0
Road Calls 3.0 5.0 0.0 11.0
#Repairs 598.0 5,818.0 487.0 7,744.0
Shop Hours 642.0 5,919.0 486.0 7,390.0
Down Hours 2,500.0 31,673.3 3,696.0 41,405,0
Cos Lmk Cost /Mile Cos ILMk Cost /Mile
4211 -Gasoline 17,232.77 0.183 198,789.0 2.115 17,052.1 0,077 240,917.4 0.077
4212-Diesel 22,118.42 0.235 151,291.3 1.610 13,287.9 0.047 176,704.6 0.047
4215-Add Eng-Oil 0.00 0.000 0.0 0.000 0.00 0.000 0.0 0.000
4215-Add 2nd-Oil 0.00 0.000 0.0 0.000 0<00 0.000 0.0 0.000
4213-Shop Parts 10,872.97 0.116 105,363.7 1.121 9,979.6 0.071 124,862.5 0.071
4214-Shop Labor 40,076.18 0.426 349,347.6 3.717 28,037.5 0.175 426,819.1 0,175
4218-Outside Repair 3,712.00 0.039 67,618.1 0.719 12,738.6 0 357 69,184.6 0.357
TOTAL 94,012.34 1.000 872,409.74 1.003 81,095.65 1.129 1,038,488.14 1.018
Submitted by
Fleet manager
Reviewed by. � �M. �
Deputy Director of Public Works
g:\common\garage\reports\monthly\monend13
PUBLIC WORKS DEPARTMENT
OPERATIONS DIVISION November-13
WATER PUMPAGE REPORT (month)
TOTAL THIS PERIOD FISCAL YEAR TO DATE
LOCATION CURRENT LAST YEAR CURRENT LAST YEAR
Well/Pumping Station#1
345 So.Arlington Heights Rd.
Well Pumpage(mil.gal,) 0 000 0.000 0.000 0.000
Lake Water Pumpage(mil.gal.) R 7 9 760 108.646 150.324
TOTAL PUMPAGE 7.880 9.760 108.646 150.324
Well/Pumping Station#2
525 No.Arlington Heights Rd.
Well Pumpage(mil.gal.) 0,000 0.000 0.000 0.215
P g 22829,. a
Lake Water Pumpage e(mil.gal. a. 21.648, 285.913 257.912
TOTAL PUMPAGE(mil.gal.) 22.829 21.648 285,913 258.127
Well/Pumping Station#6
120 Horatio Blvd.
Well Pumpage(mil.gal.) 01 1)M) 0.000 0.000 0.000
Lake Water Pumpage(mil.gal.) 31./'/ 32.441 342.837 436.320
TOTAL PUMPAGE(mil.gal.) 31.777 32.441 342.837 436,320
Pumping Station#7
401 LaSallle Ln.
Lake Water Pumpage(mil.gal.) 27 913 28.607 477.373 491 A74
TOTAL PUMPAGE(mil.gal.) 27.913 28.607 477.373 491.474
Total Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.215
Total Lake Water Pumpage(mil.gal.) 90.399 92.456 1214.769 1336.030
TOTAL GALLONS PUMPED(mil.gal.) 90.399 92.456 1214.769 1336.245
AVERAGE DAILY USAGE(mgd) 3.013 3.082 3.637 4.001
Comments
w
W Submitted by:
Water Section Supervisor
Reviewed by:
Superintends t Public Works Utilities
K:/water/report/monthy/pu m page 2010
VILLAGE OF BUFFALO GROVE
OPERATIONS DIVISION
WATER AND SEWER SECTION November-13
WATER DAILY PUMPAGE SUMMARY LOG(mgd)
Date ISouthwest lNorthwest South North DAILY RAIN
Well#1 Well#2 Well#6 Res.#7 TOTAL GAUGE
11/01/13 0.280 0.714 1.112 0.582 2.688 0.000
11/02/13 0.327 0.906 1.054 0.781 3.068 0.000
11/03/13 0.300 0.726 1.031 1.113 3.170 0.000
11/04/13 0.252 0.753 1.0511 0.937 2.993 0.000
11/05/13 0.242 0.718 1.0581 0.898 2.916 0.000
11/06/13 0.241 0.872 1.057 0.921 3.091 0.000
11/07/13 0.252 0.749 1.047 0.864 2.912 0.000
11/08/13 0.244 0.747 1.065 0.738 2.794 0.000
11/09/13 0.264 0.731 1.030 0.898 2.923 0.000
11/10/13 0.265 0.807 1.009 1.059 3.140 0.000
11/11/13 0.235 0.721 1.0741 0.969 2.999 0.000
11/12/13 0.260 0.850' 1.045 1.007 3.162 0.000
11/13/13 0.257 0.820, 1.071 0.940 3.088 0.000
11/14/13 0.247 0.710 1.061 0.854 2.872 0.000
11/15/13 0.237 0.759 1.078 0.773 2.847 0.000
11/16/13 0.260 0.709 1.037 0.883 2.889 0.000
11/17/13 0.271 0.793 0.979 1.082 3.125 0.000
11/18/13 0.258 0.741 1.069 0.927 2.995 0.000
11/19/13 0.243 0.798 1.068 0.841 2.950 0.000
11/20/13 0.255 0.707 1.069 0.833 2.864 0.000
11/21/13 0.243 0.788 1.056 0.813 2.900 0.000
11/22/13 0.245 0.698 1.092 0.818 2.853 0.000
11/23/13 0.279 0.758 1.065 1.043 3.145 0.000
11/24/13 0.303 0.794 1.043 1.197 3.337 0.000
11/25/13 0.244 0.728 1.097 1.033 3.102 0.000
11/26/13 0.250 0.933 1.101 0.984 3.268 0.000
11/27/13 0.263 0.639 1.107 1.204 3.213 0.000
11/28/13 0.335 0.796 1.046 1.013 3.190 0.000
11/29/13 0.250 0.682 1.059 0.935 2.926 0.000
11/30/13 0.2781 0.682 1.046 0.973 2.979 0.000
TOTAL 7.880 22.8291 31.777 27.913 90.399 0.00
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BUILDING AND ZONING DEPARTMENT
RECONCILIATION OF MONTHLY ACTIVITY
NOVEMBER,2013
PER B&Z PER FINANCE MONTHLY YEAR-TO-DATE
REPORT SHEET REPORT ADJUST TOTAL TOTAL BUDGET %OF TOTAL
BUILDING FEES $ 8,997.45 $ 8,997,45
PLUMBING FEES 3,084.00 3,084.00
ELECTRICAL FEES 2,860.00 2,860.00
MECHANICAL FEES 1,250,00 1.250.00
PLAN REVIEW FEES 4,250.00 4,250,00
ANNEXATION FEES
OTHER FEES 7,450.12 307,50 7„757,62
TOTAL S 27,891,57 $ 307.50 $ 28,199,07
TOTAL $ 28,199,07
FUND 100,50
435.05-DEVELOPER FEES $ $ 32,402.50 $ 19,500.00 166 17%
43515-CONTRACTOR REGISTRATION FEES $ 1,750.00 $ 1,750,00 $ 78,200,00 $ 70,000.00 111,71%
435.20-PLAN REVIEW FEES $ 4,250,00 $ 4.250,00 $ 66,743.43 $ 60,000.00 111,24%
435.25-FILING FEES $ 125.00 $ 125,00 $ 3,375.00 $ 2,500,00 135.00%
435 30-ANNEXATION FEES $ $ - S - $ -
435,35-BUILDING FEES " 9,097,45 S 9,097„45 $ 223.802,95 $200,000,00 111,90%
435 40-PLUMBING FEES S 3,084.00 $ 3.084.00 S 37,627.00 $ 28,000,00 134.38%
435,45-ELECTRICAL FEES S 2,860.00 $ 2.860,00 S 50,350.00 $ 40,000.00 125.88%
435,50-MECHANICAL FEES S 1,250,00 $ 1,250-00 $ 19,600.00 $ 15,000-00 130.67%
435,55-SIGN FEES $ 1,627,12 $ 1,627.12 $ 8,178,78 $ 5,000,00 163,58%
435,60-ELEVATOR FEES $ 1,520,00 $ 1,520.00 $ 29.760,00 $ 35,000 00 85,03%
435,70-RENTAL INSPECTIONS $ 187.50 $ 187.50 $ 89,557 50 $ 75.000,00 119 41%
435 71-OTHER $ 2,448.00 $ 2,448,00 $ 40,264,39 $ 45,000.00 89,48%
TOTAL $ 28,199.07 $ 28.199.07 $ 679,861.55 $595,000.00 114.26%
Page 2 of 3
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To: Brian Sheehan
Deputy Building Commissioner/Operations
From: Peggy Starczowski, L.E.H.P,
Health Inspector
Date: December 5 2013
Subject: Health Department Activity Report for the Month of November
Day Care Center/Day Care Home 1
Food Service Inspections 21
Food Service Re-inspections 2
Food Service Construction Inspections 3
Foodstore Inspections 1
Food Service Pre-opening Inspections 1
Plan Reviews 20
Complaint Inspections & Follow-up 188
Property Maintenance Inspections 297
Microwave Inspections 0
Carbon Monoxide(Commercial/Residential) 1
Radon Kit Installation & Follow-up 0
Vending Machine License Inspections 50
Mobile Vendor Licenses/Inspections 0
Swimming Pool/Spa Inspections/Re-inspections 0
Temporary Foodservice Inspections/Reinspections 0
Emergency Inspections & Re-inspections 0
Assistance to Public 310
Meetings &Training:
Board of Health
Ongoing Fire Prevention Inspections
Rental Housing Inspections-see separate listing
Farmers Market
cc: Board of Health
DEPARTMENT OF BUILDING AND ZONING
PUBLIC SAFETY ACTIVITY REPORT
November, 2013
IV. LITIGATION:
Please see attachment.
V. CODE CONFERENCES:
November 5, 2013 —Onsite Meeting—Burdeen's.
November 18, 2013 -Pulte Development/Hoffmann property- site visit
November 19, 2013 - Pulte Homes - discussion of site plan and engineering plan with
development team.
IV. PRO EWI'Y MANAGEMENT: NOVEMBER 201
BUFFALO COURT:
No Action Required.
BUFFALO GROVE SHOPPES:
No Action Required.
CAMBRIDGE COMMONS:
1. There is a POD unit in front parking lot.
On Wednesday November27, 2013, a message was left for management requesting why the
POD is on site.
CAMBRIDGE WEST:
Removed numerous illegal signs.
CHASE PLAZA:
No Action Required.
COUNTRY COURT:
No Action Required.
CREEKSIDE COMMONS:
1. Removed numerous illegal signs.
DUNDEE POINT:
1. Removed numerous illegal signs.
DUNELL CENTER:
No Action Required.
THE GROVE:
No Action Required.
GROVE COURT:
No Action Required.
GROVE COURT —Zimmerman:
No Action Required.
GROVE POINT PLAZA:
No Action Required.
HIGHLAND OAKS:
1. Removed numerous illegal signs.
PLAZA VERDE East:
1. The North side of the parking lot off of Dundee Rd. requires repairs.
On Saturday June 2, 2012,photographs were taken of the parking lot so further action can be
taken with management. Carol Berman notified and given pictures.
PLAZA VERDE West:
1. Removed numerous illegal signs.
PLAZA (THE):
1. Removed numerous illegal signs.
THE SHOPS AT APTAKISIC CREEK:
No Action Required.
SPOERLEIN COMMONS:
No Action Required.
STRATHMORE SHOPPING CENTER:
1. Removed numerous illegal signs.
STRATHMORE SQUARE:
1. Removed numerous illegal signs.
TOWN CENTER:
1. Three vacant unit signs are required to be removed.
2. Storage unit still in rear of center on South side of building.
3. Sidewalk in need of repairs across from Post Office at Deerfield bakery.
On Thursday October 31, 2013 I called management and requested that the sidewalk. I was
advised that the work will be scheduled for Spring of 2014.
VILLAGE PLAZA:
No Action Required.
WOODLAND COMMONS:
1. Removed numerous illegal signs.
Property Maintenance Report submitted by Joe Arizzi, Property Maintenance Inspector.
Respectfully submitted,
A� kU441-
Brian Sheehan
Deputy Building Commissioner/Operations
BS.jk
Page 1 of 1
DEPARTMENT OF BUILDING &ZONING Attachment
PUBLIC SAFETY ACTIVITY REPORT
November, 2013
LIMITED DISTRIBUTION
Citation#L1-074-665: Issued to Craig Marchbank 11125 W. 189"'Place Mokena, IL for
violation of Chapter 15.04 Section 105.1 of the Municipal Code (Parking lot striping work
without a permit at the Town Center Shopping Center). This matter is scheduled to be
heard on September 16, 2013.
September 16, 2013: The Village testified that they had not yet received proof of service,
the original citation sent to the business address came back unclaimed. A second notice
was sent to the home of the defendant. The matter was held over to the November 21, 2013
Housing Court date.
November 21,2013: The Village testified that the permit has been applied for. This
citation was non-suited for compliance.
Citation#L1-045-024: Issued to Jason Moser 701 E. Irving Park Rd Roselle, IL for
violation of Chapter 15.36 of the Municipal Code (Operating a rental property without a
license). This matter is scheduled to be heard on September 16, 2013.
September 16,2013: The Village provided proof of service. The defendant did not appear.
The judge issued an order for a$500.00 fine and directed the Village to notice the
defendant. Defendant was noticed and informed that if he wished to contest the fine he
would need to appear at the November 21, 2013 Housing Court date to present his case.
November 21,2013: The Village testified that the license has been applied for. This
citation was non-suited for compliance.
ENGINEERING SERVICES
MONTHLY REPORT
DECEMBER 2013
Waterbury Place
Engineering punch list work continues.
Bucky's Express
Storm sewer construction continues.
Entrance aprons and sidewalk construction continues.
A
13�
rren T, MoKco, P,E.
Village lijiginer
Kevin J. ' hir
Engineering Technician
KJH/Dec13
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