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2014-04-21 - Village Board Regular Meeting - Agenda Packet STATE OF ILLINOIS ) ss. COUNTY OF COOK ) CERTIFICATE I, Janet M. Sirabian, certify that I am the duly elected and acting Village Clerk of the Village of Buffalo Grove, Cook and Lake Counties, Illinois. I further certify that the attached meeting notice and agenda were posted inside the Agenda Board located outside the front door of the Buffalo Grove Village Hall, 50 Raupp Boulevard, Buffalo Grove, Illinois at 11:00, A.M. on Friday, April 18, 2014 and thereafter were continuously viewable from the outside until said meeting and further were posted on the Village of Buffalo Grove's website for the purpose of compliance with the Open Meetings Act. Dated at Buffalo Grove, Illinois, this 18th day of April, 2014. • V. lage Clerk ,6-07<0Ajett By VILLAGE OF Meetingof the Village of Buffalo Grove Fifty Raupp Blvd gjltffctlo 9 Buffalo Grove, IL 60089-2100 Grour Board of Trustees Phone:847-459-2500 Regular Meeting April 21, 2014 at 7:30 PM 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Minutes A. Minutes of the April 7, 2014 Village Board Meeting 5. Approval of Warrant A. Presentation and Reading of Warrant #1229 6. Village President's Report A. Proclamation: Village Clerk's Week (Clerk Sirabian) B. 2014-2015 Volunteer Committee Commission and Board Reappointments (President Braiman) C. Proclamation: Declaring June 13-14 as Relay For Life Days in Buffalo Grove (President Braiman) D. 2014-15 Trustee Liaison Assignments (President Braiman) 7. Village Manager's Report A. Monthly Management Report - April Village Board Meeting 8. Special Business A. (LEAS Agency Preparedness Program (Trustee Trilling) 9. Reports from the Trustees A. Farmer's Market Report (Trustee Stein) 10. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. (Attached). Consent Agenda: Ordinances and Resolutions A. Ordinance No. 2014-32: An Ordinance Amending Chapter 5.20 Liquor Control - Class J - Roundy's Illinois, LLC (President Braiman) SUMMARY: A Class J License is requested by Roundy's Illinois, LLC d/b/a Mariano's Fresh Market for 450 Half Day Road. Village Board of Trustees-Agenda Page 1 B. Resolution No. 2014-13: Establishing the Village Manager Surety Bond (President Braiman) SUMMARY: In accordance with Section 2.08.060 of the Municipal Code, the attached resolution establishes the bond requirement for the Village Manager at $25,000. C. Ordinance No. 2014-33: An Ordinance Amending Chapter 5.20, Liquor Controls - Class A - Rito's Mexican Grille and Cantina, Inc. (President Braiman) SUMMARY: A Class A liquor license is reserved for Rito's Mexican Grille and Cantina, Inc. for 86 W. Dundee Road and the Class A liquor license for Las Palmas Restaurant, Inc. at 86 W. Dundee Road is hereby withdrawn. Consent Agenda: Unfinished Business None. Consent Agenda: New Business D.Authorization to Execute Streetlight Maintenance Contract (Trustee Stein) SUMMARY: Authorizes staff to execute the third and final year maintenance contract option with Aldridge Electric, to cover the period from June 1, 2014 to May 31, 2015. E. Proclamation: Recognizing May as National Bike Month (Trustee Trilling) SUMMARY: The Village recognizes May as National Bike Month, including May 7 as Bike to School Day, May 12 to 16 as Bike to Work Week and May 16 as Bike to Work Day. F. Proclamation: Senior Celebration Day - May 8, 2014 (President Braiman) SUMMARY: May 8, 2014, is considered a day of recognition for the 26th Annual Senior Celebration Day. 11. Ordinances and Resolutions A. Ordinance No. 2014-34: Approving Variations to the Village Development Ordinance, Fisher Container, 1111 Busch Pkwy(Trustee Sussman) B. Ordinance No. 2014-35: Approving the Village Bicycle Plan (Trustee Trilling) C. Ordinance No. 2014-36: Authorizing the Execution of an Employment Agreement (President Braiman) 12. Unfinished Business 13. New Business A. Award of Bid: for the 2014 Sidewalk Project to Mondi Construction Inc. (Trustee Stein) B. Award of Bid: for the 2014 Bikepath and Parking Lot Improvements Project to Allstar Asphalt, Inc. (Trustee Stein) C.Authorization to Purchase Enterprise Employee Scheduling Software from Visual Computer Solutions (Trustee Terson) D.Authorization to Purchase Bulk Rock Salt from North American Salt (Trustee Stein) Village Board of Trustees-Agenda Page 2 14. Questions from the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 15. Executive Session A. Personnel: Section 2(c)(1) of the Illinois Open Meetings Act 16. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilitie4 contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons Village Board of Trustees-Agenda Page 3 Meeting of the Village of Buffalo Grove Fifty Raupp Blvd � Buffalo Grove, I L 60089-2100 Board of Trustees Phone:847-459-2500 Regular Meeting April 21, 2014 at 7:30 PM 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Minutes A. Minutes of the April 7, 2014 Village Board Meeting [GO TO] 5. Approval of Warrant A. Presentation and Reading of Warrant#1229 [GO TO] 6. Village President's Report A. Proclamation: Village Clerk's Week (Clerk Sirabian) [GO TO] B. 2014-2015 Volunteer Committee Commission and Board Reappointments (President Braiman) [GO TO] C. Proclamation: Declaring June 13-14 as Relay For Life Days in Buffalo Grove (President Braiman) [GO TO] D. 2014-15 Trustee Liaison Assignments (President Braiman) [GO TO] 7. Village Manager's Report A. Monthly Management Report-April Village Board Meeting [GO TO] 8. Special Business A. ILEAS Agency Preparedness Program (Trustee Trilling) [GO TO] 9. Reports from the Trustees A. Farmer's Market Report (Trustee Stein) [GO TO] 10. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. Consent Agenda: Ordinances and Resolutions A. Ordinance No. 2014-32: An Ordinance Amending Chapter 5.20 Liquor Control - Class J - Roundy's Illinois, LLC (President Braiman) SUMMARY: A Class J License is requested by Roundy's Illinois, LLC d/b/a Mariano's Fresh Market for 450 Half Day Road. [GO TO] B. Resolution No. 2014-13: Establishing the Village Manager Surety Bond (President Braiman) SUMMARY: In accordance with Section 2.08.060 of the Municipal Code, the attached resolution establishes the bond requirement for the Village Manager at$25,000. [GO TO] C. Ordinance No. 2014-33: An Ordinance Amending Chapter 5.20, Liquor Controls-Class A- Rito's Mexican Grille and Cantina, Inc. (President Braiman) SUMMARY: A Class A liquor license is reserved for Rito's Mexican Grille and Cantina, Inc. for 86 W. Dundee Road and the Class A liquor license for Las Palmas Restaurant, Inc. at 86 W. Dundee Road is hereby withdrawn. [GO TO] Consent Agenda: Unfinished Business Consent Agenda: New Business D. Authorization to Execute Streetlight Maintenance Contract (Trustee Stein) SUMMARY: Authorizes staff to execute the third and final year maintenance contract option with Aldridge Electric, to cover the period from June 1, 2014 to May 31, 2015. [GO TO] E. Proclamation: Recognizing May as National Bike Month (Trustee Trilling) SUMMARY: The Village recognizes May as National Bike Month, including May 7 as Bike to School Day, May 12 to 16 as Bike to Work Week and May 16 as Bike to Work Day. [GO TO] F. Proclamation: Senior Celebration Day- May 8, 2014 (President Braiman) SUMMARY: May 8, 2014, is considered a day of recognition for the 26th Annual Senior Celebration Day. [GO 11. Ordinances and Resolutions A. Ordinance No. 2014-34: Approving Variations to the Village Development Ordinance, Fisher Container, 1111 Busch Pkwy (Trustee Sussman) [GO TO] B. Ordinance No. 2014-35: Approving the Village Bicycle Plan (Trustee Trilling) [GO TO] C. Ordinance No. 2014-36: Authorizing the Execution of an Employment Agreement (President Braiman) [GO 12. Unfinished Business 13. New Business A. Award of Bid: for the 2014 Sidewalk Project to Mondi Construction Inc. (Trustee Stein) [GO TO] B. Award of Bid: for the 2014 Bikepath and Parking Lot Improvements Project to Allstar Asphalt, Inc. (Trustee Stein) [GO TO] C. Authorization to Purchase Enterprise Employee Scheduling Software from Visual Computer Solutions (Trustee Terson) [GO TO] D. Authorization to Purchase Bulk Rock Salt from North American Salt (Trustee Stein) [GO TO] 14. Questions from the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 15. Executive Session A. Personnel: Section 2(c)(1)of the Illinois Open Meetings Act 16. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove,in compliance with the Americans with Disabilities Act,requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons. Minutes of the April 7, 2014 Village Board Meeting 4-A .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview Staff recommends approval. Attachments M040714.pdf Trustee Liaison Staff Contact Clerk Sirabian Julie C Kamka,Finance&GS ....M.o�n.d�a...........A.......pri.1...2.1.......2�0.1.4........................................................................................................................A.............pprova.L..of...M..n.ute�s...._...Ite.m....�...4._�........................................................................................................... Y, 12843 04/07/2014 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,APRIL 7,2014 CALL TO ORDER President Braiman called the meeting to order at 7:33 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Braiman;Trustees Berman,Trilling,Sussman,Terson, Stein and Ottenheimer. Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jeffrey Stein,Assistant Village Attorney;Jennifer Maltas,Deputy Village Manager; Scott Anderson,Finance Director;Art Malinowski,Director of Human Resources;Lauren Stott,Management Analyst;Brian Sheehan,Building Commissioner;Brett Robinson, Purchasing Director;Mike Reynolds,Director of Public Works;Darren Monico,Village Engineer;Police Chief Casstevens,Police Sergeant Rodriguez; and Fire Chief Vavra. APPROVAL OF MINUTES Moved by Sussman,seconded by Ottenheimer,to approve the minutes of the March 17,2014 Regular Meeting. Upon roll call,Trustees voted as follows on the motion: AYES: 5—Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None ABSTAIN: 1 —Berman Motion declared carried. WARRANT#1228 Mr.Anderson read Warrant#1228. Moved by Trilling,seconded by Terson,to approve Warrant#1228 in the amount of$1,594,441.93 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. VILLAGE PRESIDENT'S REPORT President Braiman read a Proclamation declaring the week of April 25,2014 as Arbor Day in the Village of Buffalo Grove,and urged all residents and civic organizations to support efforts to protect our trees and woodlands and to support our Village Urban Forestry Program. President Braiman read a Proclamation recognizing the month of April,2014 as the official anniversary and celebration of the 50'11 anniversary Kingswood United Methodist Church,and expressing appreciation for the integral part that Kingswood has played in our community. President Braiman read a Proclamation declaring the month of April,2014 as National Distracted Driving Awareness Month in the Village of Buffalo Grove,and urged all citizens to put the cell phones down,focus on the roads,and buckle up when driving,and encouraged all citizens,government agencies,businesses,private institutions and schools to promote awareness of the distracted driving problem and to support programs and policies to reduce the incidence of distracted driving. 12844 04/07/2014 VILLAGE MANAGER'S REPORT Mr.Bragg noted that the Finance Department service on the main floor will close at the end of business on April 11,2014,and is scheduled to re-open on June 2,2014. During the construction period,the Finance Department will conduct business on the lower level,currently housing Building&Zoning. Both departments will operate on the lower level until the scheduled June 2,2014 date,at which time both departments will operate on the main floor of Village Hall. Sergeant Mike Rodriguez recounted an incident where a resident was saved from possible tragic injury because of wearing a seat belt and a child being secured in a proper car seat. Sergeant Rodriguez then presented the Saved by the Belt award to Laura LoVerde and her daughter,Eva. Sergeant Rodriguez then recognized Officers Michael Martin,Derek Hawkins,Brian Hansen,Meghan Hansen, Danielle Baron and Matt Mills for their exemplary performance in the area of DUI Enforcement. Through their aggressive traffic enforcement,these officers help to keep our residents and others safe on our roads. Sergeant Rodriguez provided a brief synopsis of the efforts of the Police Department in the area of traffic enforcement and education in high crash locations during the first quarter of 2014. The outcomes that were discussed are linked to the Department's strategic goals of providing high quality patrol,investigation and record management services to residents and businesses. TRUSTEE REPORTS Trustee Berman reported on the American Cancer Society's Relay for Life to be held on June 13,2014 at Stevenson High School. This event is put together solely by our students at Buffalo Grove and Stevenson High Schools,with the assistance of the American Cancer Society,and he urged residents to participate in and/or donate to this worthy cause. CONSENT AGENDA President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Ordinance#2014-28—Municipal Code Motion to pass Ordinance#2014-28,amending Title 10 of the Village of Buffalo Grove Municipal Code. Ordinance#2014-29—Liquor Controls Motion to pass Ordinance#2014-29,amending 5.20 Liquor Controls—Class A—Little Italian. Ordinance#2014-30—Municipal Code Motion to pass Ordinance#2014-30,amending Chapter 2.28,Board of Fire and Police Commissioners,of the Village of Buffalo Grove Municipal Code Ordinance#2014-31—Alarm Svstems Motion to pass Ordinance#2014-31,amending Chapter 9.04 Alarm Systems. Public Works Motion to authorize Request Proposals for Public Works Infrastructure/Operations Management Software. 12845 04/07/2014 Easthaven Subdivision Motion to approve Development Improvement Agreement and Final Plat for Easthaven Subdivision. Board of Fire and Police Commissioners Motion to approve Rules and Regulations of the Board of Fire and Police Commissioners. IT Services Motion to authorize purchase of supplemental IT Services. Moved by Berman,seconded by Ottenheimer,to approve the Consent Agenda. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. TREE PLANTING—PHASE I,2014 Moved by Stein,seconded by Berman,to award bid to Nilco,Inc.for Tree Planting Phase I,2014,at a price not to exceed$54,219.00,in accordance with information contained in Board packets. Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Robinson. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. VILLAGE HALL RENOVATIONS Moved by Trilling,seconded by Terson,to award bid to Carmichael Construction Inc.,for Village Hall Finance Department renovations,in accordance with information contained in Board packets. Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Robinson. Mr.Robinson elaborated on the bid tabulations,noting that certain bidders did not submit public contract statements which are required by State law. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. SEWER JET CLEANER 12846 04/07/2014 Moved by Stein,seconded by Trilling,to authorize purchase of a 2014 Vactor V-Series Ramjet Sewer Jet Cleaner mounted on a 2014 International Chassis in an amount not to exceed$243,120.00,in accordance with materials contained in Board packets. Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Whalen. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. ENERGY MANAGEMENT AGREEMENT Moved by Stein,seconded by Berman,to enter into a five-year Energy Management Agreement with EnerNOC for an Emergency Load Response Program,in accordance with materials contained in Board packets. Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Reynolds,and after which he and Mr.Reynolds answered questions from the Board. Trustees Stein and Berman amended the motion to read"subject to the approval of the Village Attorney". Upon roll call,Trustees voted as follows on the amended motion: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. QUESTIONS FROM THE AUDIENCE President Braiman reviewed the parameters to be followed by speakers,and asked if there were any questions from the audience on items not on tonight's agenda. Leon Gopon,737 Bernard Drive,had a question as to whether the Village is looking into aggregation for natural gas,as has been done with the electric aggregation. Mr.Bragg said that staff is investigating the possibility. Mr. Bragg urged residents to be cautious before contracting with suppliers that are soliciting for utility sources. ADJOURNMENT Moved by Sussman,seconded by Berman,to adjourn the meeting. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. The meeting was adjourned at 8:20 P.M. Janet M. Sirabian,Village Clerk APPROVED BY ME THIS 21" DAY OF April ,2014 12847 04/07/2014 Village President Presentation and Reading of Warrant#1229 5-A .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview Approval is recommended. Attachments W#1229 work sheet.pdf W#1229.pdf(Appendix) Trustee Liaison Staff Contact Scott D Anderson,Finance&GS ....M.o�n.d�a...........A.......pri.1...2.1.......2�0.1.4........................................................................................................................A.............pprova.L..of..Wa�rra�nt..._...Ite.m....�...�._�........................................................................................................... Y, VILLAGE OF BUFFALO GROVE WARRANT #1229 21-Apr-14 General Fund: 237,097.10 Illinois Municipal Retirement Fund: 0.00 Parking Lot Fund: 656.54 Motor Fuel Tax Fund: 0.00 School & Park Donations 0.00 Capital Projects-Facilities: 3,882.50 Capital Projects-Streets: 166,122.16 Health Insurance Fund: 0.00 Facilities Development Debt Service Fund: 0.00 Retiree Health Savings (RHS): 0.00 Water Fund: 207,856.88 Buffalo Grove Golf Fund: 22,524.06 Arboretum Golf Fund: 14,860.21 Refuse Service Fund: 0.00 652,999.45 PAYROLL PERIOD ENDING 4/10/2014 832,649.36 832,649.36 TOTAL WARRANT #1229 1,485,648.81 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President See appendix: Appendix001 - W#1229.pdf Proclamation: Village Clerk's Week 6-A .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview Communities throughout the world are celebrating May 4-10, 2014 as Municipal Clerk's Week. We recognize the accomplishments of our Village of Buffalo Grove Clerk, Janet M. Sirabian. Attachments Municipal Clerks Week 2014.pdf Trustee Liaison Staff Contact Clerk Sirabian Dane C Bragg,Finance&GS Monday,April 21, 2014 Village Presidents Report-Item : 6-A WIN mew 0� 8,4"F L0(;141)),E,, ommma!ananiawmIDnairwn rnnwnnmru . ; o ou moor or000mwro� �I riri — m„ wwuury m muu umuuuu�mm ouuomm u� rowmnm wrow uuom� uummwomW wou waw `" Municipal Clerks Week May 4 May 10, 2014 Whereas, the Office of the Municipal Clerk, a time honored and vital part of local government exists throughout the world, and Whereas, the Office of the Municipal Clerk is the oldest among public servants, and Whereas, the Office of the Municipal Clerk provides the professional link between the citizens,the local governing bodies and agencies of government at other levels, and Whereas, Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all; Whereas,the Municipal Clerk serves as the information center on functions of local government and community; Whereas, Municipal Clerks continually strive to improve the administration of the affairs of the Office of the Municipal Clerk through participation in education programs, seminars, workshops and the annual meetings of their state,province, county and international professional organizations; Whereas, it is most appropriate that we recognize the accomplishments of the Office of the Municipal Clerk, Now, Therefore, I, Jeffrey Braiman, Village President of the Village of Buffalo Grove, do proclaim May 4—May 10, 2014 as Municipal Clerks Week in Illinois, and further extend appreciation to our Municipal Clerk, Janet M. Sirabian, and to all Municipal Clerks for the vital services they perform and their exemplary dedication to the communities they represent. Dated this 21st day of April, 2014. Jeffrey S. Braiman Village President 2014-2015 Volunteer Committee Commission and Board 6-B Reappointments .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends discussion. Overview Attached,please find volunteer committee, commission and board rosters that identify the current membership of each group. Unless otherwise noted, all volunteer members' terms cease as of April 30, 2015. New appointments are expected to occur for the merged Blood Donor Commission/Board of Health and Plan Commission/Zoning Board of Appeals members later this year. Attachments 2015 Reappointment List for Agenda Item.pdf Trustee Liaison Staff Contact President Braiman Monday,April 21, 2014 Village Presidents Report-Item : 6-13 \ 5 u � / cu / u >- cu $ \ > £ 2 % u c / c 9 \ \ > / _ 6 2 / ƒ \ \ \ \ k / / e 2 • 2 2 = % 5 t c J Ln Ln Ln Ln « 4 .? � � � u � � � e = / / / k % § f / e \ / = t k u f 2 e % E \ u / \ k § £ > n f coa £ £ £ ± J 9 / - \ f � / / 9 & & ± ± 2 2 c ® ƒ 2 cu S § § 0 g g ( ( .2 \ 7 2 2 \ > > > / / f \ \ 2 2 ƒ � .� 2 2 0 V u V u / r _ _ § 2 e > > / � \ ) < 2 [ 2 \ _ 2 § \ / u \ LU & f 2 / / f LU /\ / 2 £ £ � b / / £ / $ 0 o n n f f / \ / o & = t t 2 V / E E p b 0 e e > 2 u e a % t c % % 2 0 § n § § o o E E 2 2 co < < co co co co co u 2 2 g G G G 5 I I / � V) LO � � � O N e a c - 5 g —le2 e - - = / / n > n F e , / \ \ J / $ ƒ on2 / / : § / 2 / / f e 7 u ƒ f E 0 2 e E ' > e _ § 50 2 5 E b < < < m m 8 5 G G I 2 ƒ ƒ 7 / / cu u n cu \ \ 5 u _ / cu 2 / ƒ \ tco / , N / \ 00 " u / EC \ / / 0 ƒ 7l 3 > ƒ > N � 3 / G / / 4 .? � � � u o 75 \ \ - \ = Q \ / / 9 / § \ \ 3 = o u o % 2 / _ e / 3 2 o c \_ / \ k / k k 0 ® ® k E E / n / _ t E E E \ / / 2 2 \ u R / .2 / / / \ \ > £ £ 7 V) 3 i 2 2 � .� 2 2 = o \ r V / cu § u 2 2 2 § G 2 e co ƒ / § 7 / j \ \ / f 7 \ u f 3 2 ± ) ® £ « 2 \ ro cu £ ® / \ £ � E \ u E n ® / e ƒ n 7 e e f \ n G o ¥ $ % 7 9 b 3 . u 3 G / > n Ln Ln Ln > 4 Ln 4--J V) LO � � � O u \ \ 0 u / -0 _ § 'A \ 3 » 2 f b e I _2 a % z / \ u \ « e u I g = 5 o on £ / LU \ \ / / / ° Ln § 2 E b a £ E 2 § 2 -0 -0 § / / / \ ¢ u § \ f ƒ / 0 \ m u 3 > m m G G 2 N O c� N N 75 c L cu -C U O Q u C N 4— 1 cu O N C� -0c u 4� JO L (0 L co � m p L J L O L u u co >. cn U C� E p m L O OUA N O 3 cu 'IncB O O N Q u L cu N N O V /V -0 -C cu cuL cu O Q 3 -C 4. co Q cu 4+ co coU O +J to p N 4J cu _ u co O cu cu L {_ O O Q p N cu L m 4V a cu cu (, U C N N C +J1 C U C _ _ - p O � (13 cB � >O O cuO a U (D cn V) > a L L V) LO '1 N 0 } -0 N E f° E 0) O p 4 m L U N -03 a) c } - 1 O 0n N U L Q cu on -C � L L u cuO -0 - U L Ccu c L N N L O _� 1 cu � 3 N N a) (0 U ii m (D � z a a LL Proclamation: Declaring June 13-14 as Relay For Life Days 6-C in Buffalo Grove Overview Sarah Kwak from the American Cancer Society will be present to accept the proclamation and provide information about this year's event. Attachments BG PROCLAMATION RELAY FOR LIFE DAYS.pdf Trustee Liaison Staff Contact President Braiman Jennifer I Maltas, Monday,April 21, 2014 Village Presidents Report-Item : 6-C Rio;,a;7 1Ja1''11 AJk1 ;V(,W>ll'f�,1 t ltl""wlk l 11Y,1I VNlI!wqfWf 110"NIMMIwum!wlOmwgWW9N9iNWpW1N0101PPN01N 0@W 1WMIWIWP9 "W,µ„ INOOOI Vul uuuul of fo WNu uuuWONIOWION e i fNPM WfWMMM M!MM410N � MMOM'NMMM'MsmVMNtlNW Y N f i oh, fo�P�lbJl�iu"YmiNNwrvar � .. X. 1 1 ffi✓rW,M I MI a N1Uu�WOMU@V In a MON W m1tiJNuuufONNNNPNNiNifoJNouuuuW o � � DECLARING JUNE 13 & 14, 2014 AS RELAY FOR LIFE DAYS WHEREAS,Relay For Life is the signature activity of the American Cancer Society and celebrates cancer survivors (anyone who has ever been diagnosed with cancer) and caregivers, and remembers those lost to the disease; and empowers individuals and communities to fight back against cancer; and WHEREAS,money raised during the American Cancer Society Relay For Life of Buffalo Grove/Stevenson High School helps support research, education, advocacy, and patient services and this year's individual event goal is $100,000; and WHEREAS,Relay For Life helps fund more than $100 million in cancer research each year and is the largest funder of cancer research outside of the Government; and WHEREAS,Relay For Life of Buffalo Grove/Stevenson is planned by high school students from both Buffalo Grove and Stevenson High Schools and will take place at Stevenson High School on June 14 starting at 7:00 PM; and NOW, THEREFORE,BE IT RESOLVED,that I, Jeffrey S. Braiman, Village President, do hereby proclaim June 13 & 14 , 2014 as, "RELAY FOR LIFE DAYS" in the Village of Buffalo Grove and encourage citizens to participate in the Relay For Life of Buffalo Grove/Stevenson High School on June 13 & 14, 2014. Jeffrey Braiman Buffalo Grove Village President 2014-15 Trustee Liaison Assignments 6-D Overview Village President Jeff Braiman will present the 2014-15 trustee liaison assignments and portfolios. Attachments Trustee Liaison Staff Contact President Braiman Dane C Bragg, Monday,April 21, 2014 Village Presidents Report-Item : 6-1) Monthly Management Report-April Village Board Meeting 7-A Attachments Mgt.Rep April bd mtg.pdf(Appendix) Trustee Liaison Staff Contact Village Manager Dane C Bragg, Monday,April 21, 2014 Village Managers Report -Item : 7-A See appendix: Appendix002- Mgt. Rep April bd mtg.pdf ILEAS Agency Preparedness Program 8-A Overview Jim Elliott, Regional Planning Coordinator from the Illinois Law Enforcement Alarm System,will be presenting the Police Department with its Emergency Preparedness Certification. Chief Casstevens and Commander Newton will be accepting the award. The attached PDF gives an overview of the program and requirements needed for certification. Attachments overview agency preparedness program.pdf Trustee Liaison Staff Contact Trustee Trilling James E Newton,Police ....M.on.da...........A.......pri.1...2.1.......20.1.4........................................................................................................................S.......peC1a.l...B.us.'.Hess...._...Ite.m........8._A......................................................................................................................... Y, M2=4 AgercyPreporednass Program I 1HrmisLAwEnWrcor=tAarm-%1fi%m Agency Preparedness Program Overview 11-ie ,Agency Preparedness Prograr°n (APP) is ai lool designed to assis,t taw aunt orcesnenl agencies in Hlinois to be ready to effectivOy irespnwand to ernergency situations,1, aind to utifize hurnan and techv-kal resources, wmilaNe through the rnutival aid affiance, Ur) mainage and tniUgate thnse� situations. Tbe,APP is coinj')eted online by ILEAS rneirnber agen6es usting th6r access to the ILEAS werbsite, and reqUires dernonstrabori of best practices as prom tfl gated by tMhi the Federat Emefqency Management Agency and 11finois Emergency Managernent Agency, Upon compllehoin, an ILEAS rnernber agency as presented with as Certificate of Completion of the Agency Pfelmredness Prograrn Revew/renewal of ui conipleted prograrn is required by any parficipating agency on a 6-rrionth Itaiusgs, CX�jeclim;s contairsed tn tine APP are, expecte rag to ew+e owir lime. Particp,,afion hy any law enf4rcernient agiency us "Ountwy, and grant efigibifity is rx')t dirc,,cfly connected to pmli6paUm, Agendes, comp eting the Agf,-'.mcy Preparedness PmK4raui Fire encourcilged to foHow up by, encouragpng their junsdiction to Ipmlic upate 41 the tfl n6s Ernergency Managernent Agency's Ready To Respond Comirnunity progfern, Program Componewits & Objectives 1Wevn1-)e,rshfip * Completion lof 1he MUtuM Aid Allianc;e Algreemient * Updale ofagency rnenihers Mh smebsfte access * Update oI agerucy tnforwiatiom personnel, wahic es,, specizil equ4prilent, etc, Estdbltshrnent of pre-designatpd slaging areas Merntmir-agency cuirTent dues 9:111 re paredirtem A,wa�, t'ic-ss/Ipitit)gicatiori of ILEAS caH out prociedures Diprnoinsftate kx;al enrierl.jr..,ricy ou l.')enatiorss Ip lan Circtkite "'7 Cdfic.,,,d" steps of first-resf,'mndinq law enforcenient SUr)f"1'rMSQfS Show policy andtrauninq documents ttnn ILEAS-ussued equipment C.)e monst rate profi6ency mi pntieroperaWe corm"nurkafion (.x.,410paient NIONS Execute IINUMS resokition EstaWish NUMSCAST amxint Prukle rriciderit rnanagernerst training based on NUS standards Cor%Oefion of cufTent, NIMS objecht ,es Dernonstratra utifizatilon of NI�MS Incidence; Command with an lincident Action P an Additional i hVVs:1hv.%%vJ1eas.orgftuin1ag ency-prepredness-prog ram Farmer's Market Report 9-A Attachments Trustee Liaison Staff Contact Trustee Stein M.o�n.d�aY,...........April ...2.1......., 2014� . . ........................................................................................................................Reports ..from ...the ...Trustees ...._...Item ....�....9._A............................................................................. Ordinance No. 2014-32: An Ordinance Amending Chapter 10-A 5.20 Liquor Control - Class J- Roundy's Illinois, LLC .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview The Class J liquor license is reserved for Roundy's Illinois, LLC d/b/a Mariano's for 450 Half Day Road. This reservation is subject to the applicant completing Village requirements for said license on or before August 18, 2014. The Village Manager shall have the authority to extend the August 18, 2014 date for good cause shown. If not so extended,this reservation shall cease. Attachments Mariano's(Class J),450 Half Day Rd 4-15-14.pdf Trustee Liaison Staff Contact President Braiman Julie C Kamka,Finance&GS .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Monday,April 21, 2014 Consent Agenda: Ordinances and Resolutions - Item : 10-A 04-15-14 ORDINANCE NO.2014- AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS WHEREAS,the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW, THEREFORE,BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS as follows: Section 1. Subsection A. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby amended with deletions in stfi-�=and additions in underline text so that Subsection A. of Section 5.20.072 shall provide as follows: 5.20.072 Licenses authorized. Only the following Class A, B, C, D, E, F, Q H,I and J licenses are authorized. J. Class J. Licensee and d/b/a Address 1. Roundy's Illinois,LLC d/b/a Mariano's Fresh 450 Half Day Road Market Section 2. A. The Class J liquor license is reserved for Roundy's Illinois, LLC d/b/a Mariano's Fresh Market for 450 Half Day Road. This reservation is subject to the applicant completing Village requirements for said license on or before August 18, 2014. The Village Manager shall have the authority to extend the August 18, 2014 date for good cause shown. If not so extended,this reservation shall cease. B. This Section 2 shall not be codified. Section 3. This Ordinance shall be in full force and in effect from and after its passage and approval. AYES: NAYS: ABSENT: PASSED: , 2014 APPROVED: ,2014 1 Village President ATTEST: Village Clerk 2 Resolution No. 2014-13: Establishing the Village Manager 10-B Surety Bond .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Budget Impact Fund/Account Budget Notes $25 Payable in IRMA annual assessment Overview Attachments Resolution Surety Bond 04-09-14.pdf Trustee Liaison Staff Contact President Braiman Dane C Bragg, .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Monday,April 21, 2014 Consent Agenda: Ordinances and Resolutions - Item : 10-B 04/08/2014 RESOLUTION NO. 2014 - A RESOLUTION REGARDING THE VILLAGE MANAGER SURETY BOND WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and, WHEREAS, Section 2.08.060 of the Village of Buffalo Grove Municipal Code provides that the Village Manager shall furnish a bond in such amount and with such surety as may be approved by the Corporate Authorities of the Village and that such bond shall be conditioned on the faithful performance of duties and shall be conditioned to indemnify the Village for any loss by reason of any neglect of duty or any act of the Manager; and WHEREAS, Section 2.08.060 of the Village of Buffalo Grove Municipal Code further provides that the cost of the bond shall be paid by the Village. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS, as follows: Section 1. The foregoing recitals are hereby incorporated and made a part of this Resolution. Section 2. The surety bond for the Village Manager shall be in the amount of $25,000.00 and shall conform to the requirements of Section 2.08.060 of the Village of Buffalo Grove Municipal Code. The cost of the bond shall be paid by the Village. Section 3 This Resolution shall be in full force and effect from and after its passage and approval as provided by law. AYES: NAYS: ABSENT: PASSED: 2014 APPROVED: 2014 APPROVED: Jeffrey S. Braiman, Village President ATTEST: Village Clerk #100347 1 Ordinance No. 2014-33: An Ordinance Amending Chapter 5.20, Liquor Controls - Class A - Rito's Mexican Grille and 10-C Cantina, Inc. .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview A Class A liquor license is reserved for Rito's Mexican Grille and Cantina, Inc.,for 86 W. Dundee Road. This reservation is subject to the applicant completing Village requirements for said license on or before August 18, 2014. The Village Manager shall have the authority to extend the August 18, 2014 date for good cause shown. If not so extended,this reservation shall cease. The Class A liquor license for Las Palmas Restaurant, Inc. at 86 W. Dundee Road is hereby withdrawn since Las Palmas Restaurant, Inc. no longer operates at said location. Attachments Trustee Liaison Staff Contact President Braiman Julie C Kamka,Finance&GS .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Monday,April 21, 2014 Consent Agenda: Ordinances and Resolutions - Item : 10-C 04-17-14 ORDINANCE NO.2014- AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS WHEREAS,the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW, THEREFORE,BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS as follows: Section 1. Subsection A. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby amended with deletions in stfi-�=and additions in underline text so that Subsection A. of Section 5.20.072 shall provide as follows: 5.20.072 Licenses authorized. A. Class A. Licensee and d/b/a Address 1. Luma Limited d/b/a Lou Malnati's 85 South Buffalo Grove Road 2. Select Restaurants, Inc. d/b/a Winberie's 800 Lake-Cook Road Restaurant and Bar 3. Rack `Em Up Chicago, Inc. 312 McHenry Road 4. The Schwaben Center 301 Weiland Road 5. Mongolian BBQ Palace, Inc. 154-158 McHenry Road 6. Outback Steakhouse of Florida 720 Lake-Cook Road d/b/a Outback Steakhouse ... ....JBM Hospitality, LLC d/b/a 48 Raupp Boulevard Village Bar& Grill 14.... ..,..Midas Banquets, Inc. d/b/a Astoria Banquets 1375 W. Dundee Road 1.- ..,2 Progressive Management Services, LLC 401 Half Day Road p....q...:ll . Cafe Madras, Inc. d/b/a India House 228 McHenry Road 111 1 Chef Adam, Inc. d/b/a 301 Weiland Road The Grove Banquets and Catering I 12. La Minita, Inc. d/b/a 220 N. Milwaukee Avenue Mi Mexico Mexican Restaurant 1 llja. Prairie House Tavern LLC 2710 Main Street 15.14. Oishil Thai, Inc. 1113 Welland Road I 6.15. KI Speed,Inc. 301 Hastings Lane I;�16. SHK,USA, Inc. d/b/a Kum Kang San 1329 W. Dundee Road 18 17. Leiserv, LLC d/b/a Brunswick's Buffalo Grove 350 McHenry Road I Q.18. Legas,Inc. d/b/a Tamarind Court Indian 1034 Welland Road Cuisine Mcxuc�ui Gt�fflc �iid hic. 86 W. Dwidee Wb�d Section 2. A. The Class A liquor license for Las Palmas Restaurant, Inc. at 86 W.Dundee Road is hereby withdrawn since Las Palmas Restaurant, Inc.no longer operates at said location. B. A Class A liquor license is reserved for Rito's Mexican Grille and Cantina, Inc. for 86 W. Dundee Road. This reservation is subject to the applicant completing Village requirements for said license on or before August 18, 2014. The Village Manager shall have the authority to extend the August 18, 2014 date for good cause shown. If not so extended, this reservation shall cease. C. This Section 2 shall not be codified. Section 3. This Ordinance shall be in full force and in effect from and after its passage and approval. AYES: NAYS: ABSENT: PASSED: 12014 APPROVED: 12014 Village President ATTEST: Village Clerk 2 Authorization to Execute Streetlight Maintenance Contract 10-D .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Budget Impact Fund/Account Budget Notes $206,000 Overview On June 4,2012,the Village President and Board of Trustees authorized staff to execute a maintenance contract with Aldridge Electric,Inc.,the low bidder for the Street Light Maintenance Contract. Staff has continued to monitor the response and quality of work provided by Aldridge Electric. Extension of any contract beyond the first year was to be based on the performance of Aldridge Electric,Inc. during each year of the contract,and staff was requested to provide the Village President and Board of Trustees with an evaluation of the contractor's performance and a recommendation at the end of each contract period for optional contract extension. A 3.0 percent rise in unit prices would be in effect for the third year option. This work would be done within the 2014 approved budget amount of$206,000.00. The contract allows the Village to request as much as 200 percent of the contract amounts;therefore, staff will continue to monitor expenditures to remain under the budget amount. Staff recommends authorization to execute the third and final year maintenance contract option with Aldridge Electric, to cover the period from June 1, 2014 to May 31, 2015. Attachments Trustee Liaison Staff Contact Trustee Stein Michael K Skibbe, M.on.daY,...........April ...2.1......., 2014. . ........................................................................................................................Consent ..Agenda: .....New ...Business ..._...Item ........1.0.D.......................................... Proclamation: Recognizing May as National Bike Month 10-E Overview The attached proclamation expresses the Village's support of May as National Bike Month. Attachments Bicycle Month Proclamation May 2014.pdf Trustee Liaison Staff Contact Trustee Trilling Robert E Pfeil,Planning M.on.daY,...........April ...2.1......., 2014. . ........................................................................................................................Consent ..Agenda: .....New ...Business ..._...Item ........1.0.E.......................................... National Bike Month 2014 Whereas, May is National Bike Month in the United States, including the designation of May 7 as Bike to School Day, May 12-16 as Bike to Work Week and May 16 as Bike to Work Day; and, Whereas, millions of Americans will experience the joys of bicycling during the month of May through educational programs, races, commuting events, trail work days, helmet promotion, charity events, or just getting out and going for a ride; and, Whereas, the League of American Bicyclists, bicycle clubs, schools, parks and recreation departments, police departments, hospitals, companies and civic groups throughout the nation will be promoting bicycling as an environmentally-friendly alternative to motor vehicles as well as an enjoyable leisure activity; and, Whereas, creating' bicycle-friendly communities has been shown to enhance overall quality of life and boost community spirit, to improve traffic safety, and to reduce pollution and congestion, and, Whereas, the Village of Buffalo Grove has an excellent bike path and sidewalk system which is continually enhanced based on suggestions by bicyclists and pedestrians in the community; and, Whereas, the Village is committed to planning and implementing further improvements and enhancements to encourage the safe use of the bike path system and to improve connections to trails and paths in adjacent communities. Now, therefore, the Village President and Board of Trustees of the Village of Buffalo Grove recognize the month of May 2014 as National Bike Month. Proclaimed this 215t day of April, 2014. I __ ,,w,......... _.................__......... ....,. Village Clerk, Village President Proclamation: Senior Celebration Day - May 8, 2014 10-F Overview May 8, 2014,will be a day in recognition of the 26th Annual Senior Celebration Day. The Village Board will call upon the residents of High School District 214 and Buffalo Grove to recognize and celebrate the bonds they have discovered,the partnership they have formed, and the sense of community they have strengthened through community education programs. Attachments Senior Celebration Day.pdf Trustee Liaison Staff Contact President Braiman Susan L Levy, M.on.daY,...........April ...2.1......., 2014. . ........................................................................................................................Consent ..Agenda: .....New ...Business ..._...Item ........1.0.F........................................... 11 U.M"E",P i W 1XII F ('1111i'i) " "• ............. wrrcmmmmmmm� �"�� nmwwwyvaww,vvomw;wowroomuoo: imm uwiwwrm!au flu wlwlw4w.wuowouoimNl�Pmm Nuw'PN wvwwruwoulolNomwwmiooiomwWwwwumNrw'Mu �.;yo� 26th Annual SENIOR CELEBRATION DAY - MAY 8, 2014 WHEREAS, education is a lifelong process; and WHEREAS,public education is a community enterprise, and community education philosophy advocates full use of public facilities,programs and services by every age group in the community; and WHEREAS,the skills, talents and experiences of senior citizens are untapped resources in many communities and intergenerational cooperation promotes efficient use of human resources; and WHEREAS, community education promotes the use of community resources, community volunteers in schools, senior citizen centers and community agencies, and maximizes the use of human resources to provide educational opportunities for community residents of all ages; and WHEREAS,the goal of community education is to promote a sharing, caring, learning community; and WHEREAS, senior citizens have earned our respect and recognition for their past accomplishments, and their present and future contributions; and WHEREAS, Senior Celebration Day is co-sponsored by Township High School District 214 Community Education, Arlington Park Racecourse and the Village of Buffalo Grove to encourage and develop programs and activities to meet the needs of all the residents in High School District 214 and in Buffalo Grove. NOW, THEREFORE,I, Jeffrey Brannan, do hereby proclaim May 8, 2014, as a day in recognition of the 26th Annual Senior Celebration Day, and call upon the residents of High School District 214 and Buffalo Grove to recognize and celebrate the bonds they have discovered, the partnership they have formed, and the sense of community they have strengthened through community education programs. Proclaimed this 21st day of April,2014. Ordinance No. 2014-34: Approving Variations to the Village Development Ordinance, Fisher Container, 1111 Busch 11-A Pkwy .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval of the requested variations, subject to final design approval of a sufficient pond barrier by the Village Engineer. Overview Don Fisher of Fisher Container Corp proposes to construct a building addition in the southwest corner of the property and a new parking area on the east side of the site. To accommodate the new parking area and the driveway to Busch Parkway,modifications to the stormwater pond on the east portion of the property will be needed. The modifications to the pond area would include a retaining wall along the east side of the parking area and driveway. The retaining wall does not meet the side slope standards of the Village Development Ordinance, thus a variation is requested. A similar retaining wall was approved by variation and constructed adjacent to the pond west of the medical office building at 1450 Busch Parkway. The new parking area is designed for 21 off-street spaces. The Development Ordinance requires a landscaped island of 180 square feet for every 20 parking spaces. A variation is requested to waive the requirement for the landscaped island. The proposed building addition (10,538 sq.ft.)will provide additional warehouse space. The addition will occupy a portion of the current parking area on the west side of the property. The addition will be approximately 24 feet in height, which is consistent with the existing warehouse portion of the building. The Plan Commission conducted a public hearing on March 19, 2014 and voted 6 to 0 to recommend approval of the Preliminary Plan and variations. The Commission stipulated that the developer should provide safety measures along the retaining wall to ensure visibility and protection for drivers using the new parking area and driveway. An ordinance approving the Preliminary Plan and variations of the Development Ordinance is attached for consideration by the Village Board. Next Steps Review of final engineering plan. Prior Actions Previous approvals for building additions. Anticipated Future Board Actions None Attachments Ord-draft—Prelim plan&Devel Ord variations—Fisher Container, 1111 Busch Pkwy.pdf Location Map_3-13-2014.pdf Aerial Map_3-10-2014_parcel boundary.pdf Plan Comm minutes,March 19,2014.pdf Trustee Liaison Staff Contact Trustee Sussman Robert E Pfeil,Planning M.on.daY,...........April ...2.1.......20.1.4........................................................................................................................Ord nances...and...Resol ut.ons..._...Ite.m........1..1.._A............................................................ 4/15/2014 ORDINANCE NO. 2014— APPROVING A PRELIMINARY PLAN AND GRANTING VARIATIONS OF THE BUFFALO GROVE DEVELOPMENT ORDINANCE Fisher Container Corp., 1111 Busch Parkway Site improvements for a building addition, a new parking area, and modifications to the stormwater facility WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the real property ("Property") hereinafter legally described is zoned in the Industrial District; and, WHEREAS, Donald E. Fisher, CEO of Fisher Container Corp., ("Developer") proposes to construct improvements on the Property including a building addition of 10,538 square feet, construct a new parking area and modify the existing stormwater area serving the Property; and, WHEREAS, said site improvements require approval as a Preliminary Plan pursuant to the Village Development Ordinance (Title 16 of the Buffalo Grove Municipal Code); and, WHEREAS, Developer has petitioned to the Village for approval of a Preliminary Plan with variations of the Village Development Ordinance concerning design of the modifications to the stormwater facility and new parking area pursuant to the following exhibits: EXHBIT A Legal Description EXHIBIT B Preliminary Site Plan —Option 2 dated December 23, 2013 by Manhard Consulting Ltd EXHIBIT C Elevations of building addition dated March 8, 2014 by Flex Construction WHEREAS, the Village Plan Commission held a public hearing, and based on the testimony and exhibits presented by the Developer, determined that the proposed site improvements, namely the building addition, new parking area and stormwater facility 2 modifications, including variations of the Village Development Ordinance will allow a reasonable expansion of use of the Property and will not have a detrimental affect on adjacent properties; and, WHEREAS, the Plan Commission voted 6 to 0 to recommend approval of the Preliminary Plan, with variations of the Village Development Ordinance pertaining to the retaining wall to be constructed adjacent to the stormwater facility and waiver of the requirement for a landscaped island in the new parking area, subject to construction of safety measures for the driveway and parking area adjacent to said retaining wall as approved by the Village Engineer, and provision for landscaping along the perimeter of the Property as approved by the Village. WHEREAS, the Corporate Authorities of the Village of Buffalo Grove, hereby determine that the Preliminary Plan is acceptable and hereby find that the variations of the Village Development Ordinance are reasonable and appropriate based on the Plan Commission public hearing record and recommendation. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The preceding WHEREAS clauses are hereby adopted by the Corporate Authorities and made a part hereof. Section 2. The Corporate Authorities hereby adopt a proper, valid and binding ordinance approving the Preliminary Plan for the improvements depicted on the Exhibits hereto and hereby grant the following variations of the Village Development Ordinance: Section 16.50.040.C.4 to allow a retaining wall instead of a standard side slope for the stormwater facility; and, Section 16.50.150.B.4 to waive the requirement for a landscaped island in the new parking area of twenty-one (21) spaces. Section 3. Approval of said Preliminary Plan and variations of the Development Ordinance are subject to the following conditions: A. Developer shall construct such safety measures for the driveway and new parking area adjacent to the retaining wall serving the stormwater facility as approved by the Village Engineer. 3 B. Developer shall provide landscaping along the perimeter of the Property to screen the new parking area as approved by the Village. C. The exterior appearance of the building addition is subject to review pursuant to the requirements of the Village Appearance Plan. Section 4. This Ordinance shall be in full force and effect from and after its passage, and approval. This Ordinance shall not be codified. AYES: NAYS: ABSENT: PASSED: April 21, 2014 APPROVED: April 21, 2014 ATTEST: APPROVED: Village Clerk Jeffrey S. Braiman, Village President 4 EXHIBIT A—LEGAL DESCRIPTION Fisher Container Corp. 1111 Busch Parkway Lots 18 through 24, in Corporate Grove, being a subdivision of portions of Sections 26 and 27, Township 43 North, Range 11 East of the Third Principal Meridian, in Lake County, Illinois. 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Chairman Smith read the Notice of Public Hearing as published in the Buffalo Grove Daily Herald, explained the procedure to be followed for the public hearing, and swore in all persons who wished to give testimony. Commissioners present: Chairman Smith Mr. Khan Mr. Stark Mr. Cohn Mr.Weinstein Mr. Goldspiel Commissioners absent: Ms.Johnson Mr. Matthews Also present: Mr. Donald Fisher, Fisher Container Ms. Fran Fazio, Manhard Consulting Mr.Jeff Romack, Flex Construction Ms. Beverly Sussman, Village Trustee Mr. William Raysa, Village Attorney Mr. Darren Monico, Village Engineer Mr. Robert Pfeil, Village Planner The following exhibits were presented by the petitioner at the public hearing: Exhibit 1: Conceptual Site Plan Exhibit 2: Building elevations Exhibit 3: Location map and aerial photo of site Exhibit 4: Memo from Robert Pfeil to the Plan Commission dated March 14, 2014 Buffalo Grove Plan Commission—Public Hearing—March 19,2014 Page 1 of 8 Ms. Fran Fazio stated they are looking to put an expansion onto this building because they are in need of warehouse space. They will put the addition on the west side of the building which will take out many parking spaces that are there now. They are proposing to add a parking lot on the east side of the building and although the parking spaces will not be as many as they are losing, they will still be current and slightly over based on the employee count and the workers in the warehouse. She noted they are asking for a stormwater variance for which they are proposing a wall on the west side of the pond because the parking spaces that she needs to add on the east side of the building are encroaching into the stormwater detention basin. What she is losing in the northwest corner of the pond must be made up for in the southwest corner of the pond. In order to do that she needs the ability of putting a vertical wall in so that she can accommodate that volume without taking up the slopes that the normal pond is. She stated that will only happen on less than fifty percent of that pond,just on the west side. She noted she did a similar project by the medical facility near Milwaukee Avenue on Busch Parkway. Ms. Fazio stated the second variance they are asking for is to waive the one parking spot for every 20 spaces. The lot is 21 spaces and to put an island there would result in 19 spaces only and would counteract what is needed. She stated they are one space over and they have plenty of opportunity on either end of the parking lot to enhance the landscaping which is the whole idea of the landscape island need. Mr. Don Fisher stated his business is known as a printer converter of flexible packaging materials. He stated they are using primarily plastic and in some cases paper and foil and aluminized plastics. They are combining a lot of them into a multiple that develops unique barrier properties. They also have a class 4 clean room where they manufacture controlled particulate contamination on packaging material that is being supplied to the medical industry and aerospace companies and NASA and electronic companies. He stated they have state of the art printing equipment and they have converted their plant into as much green manufacturing as they can think of. He stated the business is expanding in a controlled way and he thinks they have been pretty good citizens of Buffalo Grove since 1998 and would continue in that fashion. Mr. Romack stated the square footage of the existing building is 52,000square feet and the new proposed addition will be 10,538 square feet. They like being in Buffalo Grove and their equipment is just too costly to take apart and move so it is easier and more cost effect to add on. Commissioner Stark asked how many parking spaces will be lost due to the expansion on the east side. Ms. Fazio stated it is about three. The reason she is not really focused on that is because the parking she is providing in the end is really a matter of what Mr. Fisher needs and what the code requires. Commissioner Stark asked if there is currently a parking issue at the facility. Ms. Fazio stated there is no parking issue at the facility now and they just need to replace those. Buffalo Grove Plan Commission—Public Hearing—March 19,2014 Page 2 of 8 Mr. Romack noted there was the existing parking that is being displaced that had 26 spaces and the new parking is 23. Commissioner Stark noted the new spaces were stated as 21. Ms. Fazio noted the new lot is 21 and then she found a way to restripe the existing parking lot to gain two more spaces. The warehouse parking is figured out by employee not necessarily square foot. So if you look at the facility, a lot of it is storage. The parking calculation is based on employees in the warehouse. Commissioner Stark asked how you get to the new parking on the west side. Ms. Fazio stated the new parking lot is accessed by a new drive off of Busch Parkway and then there is a door to the building that employees will use to enter the building. Commissioner Stark asked if another curb cut is proposed. Ms. Fazio stated yes. She noted the reason for that is the 50 foot setback along Busch Parkway has no paving or building or parking allowed. Commissioner Stark asked if the County needs to be involved in that. Mr. Pfeil stated Busch is not a County road rather a Village road but there is a landscape setback requirement. Commissioner Stark asked if handicapped parking would be applicable to the separate parking lot or to the site as a whole since this a separate parking lot. Mr. Pfeil said that handicapped accessible parking is calculated for the overall site. Mr. Sheehan, Village Building Commissioner, will review the plan and determine if any modifications are needed to be compliant with accessibility standards. Commissioner Stark asked if any existing trees will be removed. Ms. Fazio noted the two trees along the pond are going to be affected. They are quite large trees so they will enhance that new parking lot with the landscaping required by city code. Commissioner Stark asked if there is any idea of what that landscaping might involve. Ms. Fazio stated they have not as yet gotten as far as the landscaping plan but they can certainly work with staff during the building permit process to put in whatever is required. Buffalo Grove Plan Commission—Public Hearing—March 19,2014 Page 3 of 8 Commissioner Stark asked if the Village Engineer is OK with this project. Mr. Monico stated he is OK with the project. Commissioner Stark asked if the new addition can actually be made to look like the existing building since it has been weathered for so long. Mr. Romack stated they can make the new addition match very closely. Ms. Fazio noted the building they are adding onto is an expansion that is rather recent and is not the building they bought from the bakery. Commissioner Weinstein asked for a description of the retaining wall. Ms. Fazio stated it will be a typical pre-manufactured block wall. It is block construction with a plastic mesh that goes behind it. It is fairly simple and gives her the ability to go vertical and save a lot of space. Commissioner Weinstein stated they are not proposing any landscaped island in the parking lot. Ms. Fazio noted what she is looking to do is avoid the island not avoiding the landscaping itself. To put an island in when is trying to squeeze every parking spot she can on a 21 space parking lot is difficult. Commissioner Weinstein stated to go from 180 square foot to zero makes him hopeful that they have a decent amount of landscaping that will offset the fact that there is no island whatsoever. Ms. Fazio stated she feels they can accommodate a decent amount of landscaping by almost doing the perimeters of this parking lot as the islands because landscapers have said that anything less than 180 foot square you cannot even get anything to live in. Ms. Fazio reviewed areas along the perimeter where she can put in extensive landscaping. Commissioner Weinstein asked if that landscaping would have any impact on the retaining wall. Ms. Fazio stated her retaining wall curves out and up and straight so she will have that area as a nice flat area for landscaping. Commissioner Khan noted that the high water table is 47 and the normal is 43 at the retention pond. He asked what the bottom elevation of the pond is. Ms. Fazio stated the bottom of the pond is probably 8-10 feet deep for normal water levels. Buffalo Grove Plan Commission—Public Hearing—March 19,2014 Page 4 of 8 Commissioner Khan noted that at any given time in a 100 year storm the pond would be somewhere from 12-14 feet deep. Ms. Fazio stated that was correct. Commissioner Khan stated when the slopes were 1:2 it was not an issue because if anyone rolled down it would be stopped somewhere before they would hit the end of the pond. But now there is that retaining wall. Ms. Fazio stated the way the detention ponds have been designed in Buffalo Grove and a lot of communities is there is a 5:1 side slope but they also requested a similar variance 20 or so years ago. These ponds are built at 3:1 which is 3:1 on the grass that you can see to the normal water level and then 2 feet below the normal water level is what is called the ledge which is a flat area of about 10 feet and then that 2:1 starts. She noted she is not going to affect that flat area. In the unfortunate situation that someone fell over on the wall side there is still the opportunity to hit that flat area called the safety ledge because then the 2:1 slope down into the real water is not the safety that everyone provided. This pond is only going to have the wall on about 40 percent. The other side is still remaining traditional and the front and back is remaining the traditional way that the pond was constructed. From a safety standpoint you still have that ledge that is under the water that you do not see. Commissioner Khan noted that potentially if the water is at the high water level and the safety ledge is 3 feet under the normal he would be about 1 %feet in the water. He stated he will leave it up to Mr. Pfeil and the Village Engineer to discuss this further. He personally would like to see where the retaining wall is going an additional 4-5 foot tall ornamental fencing just to make sure that some unforeseen event occu rs. Commissioner Khan asked if Village code provides 57 parking spaces and 63 spaces are being provided here. Ms. Fazio stated yes. Commissioner Khan stated he has seen the ordinance which requires the grassy island if there are 20 parking spaces in one row. He cannot make out if you must provide the island any time you go above 20 spaces. Ms. Fazio stated the way the code reads that if you are proposing more than 20 you need to have a 180 square foot island. Likewise at 60 you would need three islands. Mr. Pfeil noted that Ms. Fazio's comments are accurate concerning the ordinance standard.The intent is to provide landscaping elements in large parking fields. For a small parking area such as 21 spaces, compliance with the technical requirement may be impractical. Additional plantings along the perimeter of the parking area would probably be a better way to provide the landscaping in this case. Buffalo Grove Plan Commission—Public Hearing—March 19,2014 Page 5 of 8 Commissioner Goldspiel asked for a described on how trucks would pick up and deliver to this property. Ms. Fazio stated there are only two places for trucks to enter the building. The truck comes in off of Busch Parkway and goes into the large concrete area and delivers to one of the two dock areas. The new warehouse will not have a dock and the parking lot being put in on the east end of the building will not have truck access. Commissioner Goldspiel asked how trucks will access the new warehouse. Ms. Fazio stated they will come in through the dock in the old warehouse and the forklift will then take it to the new warehouse. Commissioner Goldspiel asked about the location of the handicapped parking. All three spaces are located in the small lot between the other two lots. Ms. Fazio stated that is the main entry to the building and where visitors come and where office personnel come and that is where the corporation would instruct any handicapped employee to park. Through the office entrance to the building you can also access the locker rooms and washrooms for the working components. Commissioner Goldspiel asked if the addition of the warehouse space require additional detention or retention. Ms. Fazio stated no. She stated this business park was pre-planned in 1982 so all of the detention had been provided for a C factor of.8. That is a coefficient of impervious versus pervious land. The addition and the additional parking lot does not put her over that .8 limit and they will not have to provide detention. All she is doing is replacing what she is displacing. Commissioner Goldspiel stated that in some instances the ordinances that control the distance from a pond to a building. He assumes that is not the case here. Ms. Fazio stated correct. Commissioner Goldspiel stated he wishes there was some way to combine all these driveway entrances onto Busch. Ms. Fazio stated she does not feel it will be a big change as the one entrance where the employees' parking lot which moves from the west to the east and the employee lot on the west is typically employees on the first shift. The large concrete area is just deliveries which happen at most from 9-3. Then the next parking lot is for the visitors which do not generally get many visitors. Then the new parking lot will be employees again and it is perhaps office employees and third shift employees. So there will not be a conflict of everyone coming in and out at the same time. Buffalo Grove Plan Commission—Public Hearing—March 19,2014 Page 6 of 8 Commissioner Goldspiel asked if it was correct that there would be no net alteration to the capacity of the detention area. Ms. Fazio noted she is altering it but there will be no net loss or gain. Commissioner Goldspiel noted he agrees with Commissioner Khan about the desirability of a fence along the retaining wall because it is a big drop. Commissioner Cohn asked how people would see the wall if they are in the parking lot. Ms. Fazio stated they will see it with the decorative cap on it. Commissioner Cohn asked when it snows and the decorative cap is covered how they will know there is a wall there. Ms. Fazio noted there will be some landscaping there which will be a visual sign that something is there. She stated she could look into some ways of designating or showing that. Commissioner Cohn stated he is not sure if we need to see the landscaping plan to decide if the wall is safe or if it should be deferred to the Village when they review the landscaping plan. At some level it is important to know that the landscaping or the markings on the wall work. Ms. Fazio stated they did not go too far into the design due to the request for the variances. Commissioner Stark noted that if the visitor area is not highly used, why couldn't some of the employees park there and you would not have to have such a large parking lot addition. Ms. Fazio stated there are only 4 spaces there and she would hate to not have any spaces for visitors. Commissioner Goldspiel asked if there is space where the trucks turn around for additional parking. Ms. Fazio stated they do have a few in there but she does not want to put anything near where the docks are. She stated there are 7 spaces in there and they are up against an inactive wall. She stated she does not want to get in the way of those trucks and does not want them backing out to Busch. There being no further comments or questions from anyone else present, Chairman Smith closed the public hearing at 8:20 p.m. Buffalo Grove Plan Commission—Public Hearing—March 19,2014 Page 7 of 8 FISHER CONTAINER, 1111 BUSCH PARKWAY — VARIATIONS OF VILLAGE DEVELOPMENT ORDINANCE CONCERNING PROPOSED SITE MODIFICATIONS Moved by Commissioner Weinstein, seconded by Commissioner Goldspiel to recommend approval to the Village Board of petitioner's request for approval of a Preliminary Plan with the following variations of the Village Development Ordinance: Section 16.50.040.C.4 — to allow a retaining wall instead of a standard side slope for the stormwater retention pond; and Section 16.50.150.B.4. — to waive the requirement for a landscape island of 180 square feet for a new parking area of twenty-one (21) spaces, with the following conditions: 1. Adequate landscaping along the perimeter of the parking lot be installed as agreed upon by the petitioner and Village staff. 2. Safeguards be added between the new parking lot and the retaining wall to address the issue of cars and pedestrians not being able to see the retaining wall from the parking lot. Commissioner Goldspiel agreed there would be a hardship created here if we insisted on the island landscape and would therefore support that variation. He noted he is more negative about the detention pond variation. He does not feel the safety shelf is adequate for the safety and vehicles that will be going by so he supports the part of the motion that says there needs to be a safety consideration there. Chairman Smith called for a vote on the motion and the vote was as follows: AYES: Khan, Stark, Cohn,Weinstein, Goldspiel, Smith NAYS: None ABSENT: Johnson, Matthews ABSTAIN: None The motion passed 6 to 0. Buffalo Grove Plan Commission—Regular Meeting—March 19, 2014 Page 2 of 3 Ordinance No. 2014-35: Approving the Village Bicycle Plan 11-B .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview The draft plan was presented to the Village Board on March 17,2014. Appendix 2 of the plan was revised to add the names of participants in the plan review process and to list members of the Village's Ad Hoc Bicycle Committee. Development of a bicycle plan for the Village was one of the recommendations in the June 2011 report to the Village Board by the Ad Hoc Bicycle Committee. In April 2013 the Village entered into an agreement with Ed Barsotti of the League of Illinois Bicyclists (LIB)to work with the Village in drafting a plan. The planning process included a public input workshop in May 2013. Workshop participants provided comment and input concerning the Village's bike path and pedestrian network. Priorities were identified concerning improvements to various roads and bike paths to enhance the bikeway and sidewalk system. Based on the information from the public workshop, field work and discussions with Village staff, Mr. Barsotti developed a draft plan. A public review session was held on February 25, 2014 for comment and discussion of the plan. The plan provides an analysis of the Village's current bike path system and makes recommendations for improvements. Priorities for improvements are categorized as "high," ..medium" or"low." An area of particular emphasis is consideration of options for designating various collector streets as bikeways. The options range from using signs to designate bike routes without any other physical changes to the street to more significant improvements that would include pavement markings to designate bike lanes. Two of the options would have parking restrictions on one side of the street. The plan also addresses establishment of a Bicycle and Pedestrian Advisory Commission with a staff coordinator to work on implementing the plan and to look for opportunities for enhancing the bikeway and pedestrian network, including grants and linkage with street improvement projects. The plan also identifies activities that would support designation as a "Bicycle Friendly Community." This designation is granted by the League of American Bicyclists to communities that have demonstrated a high level of support for bicycling. Support includes having an adopted plan, establishing designated bike routes or lanes on streets, and sponsoring programs and actives to encourage bicycling. Illinois municipalities that have achieved the "Bicycle Friendly Community" designation include Batavia, Champaign, Chicago, Elmhurst, Evanston Schaumburg, Naperville and Urbana. Chicago and Evanston have achieved the "Silver" designation; the other communities are designated as "Bronze." An ordinance approving the plan dated April 21, 2014 is attached for the Village Board's consideration. Next Steps Consideration of establishing a Bicycle and Pedestrian Advisory Commission. Prior Actions Review of draft plan on March 17,2014 Anticipated Future Board Actions Review of specific implementation projects. Attachments Ord-draft—Approving Vill Bicycle Plan_4-15-2014.pdf Buffalo Grove Bike Plan April 21,2014.pdf(Appendix) Trustee Liaison Staff Contact Trustee Trilling Robert E Pfeil,Planning M.on.daY,...........April ...2.1.......20.1.4 Ordinances and Resol... ... ut.ons...._...Ite.m........1..1.._B............................................................ ORDINANCE NO. 2014— AN ORDINANCE APPROVING THE VILLAGE BICYCLE PLAN VILLAGE OF BUFFALO GROVE, ILLINOIS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, the Village has an extensive bike path and sidewalk network available for bicyclists and pedestrians; and, WHEREAS, the Village established the Ad Hoc Bike Path Committee in 2010 to develop recommendations for improving the bike path and pedestrian network; and, WHEREAS, one of the recommendations of the Ad Hoc Bike Path Committee was development of an overall plan to identify opportunities for enhancing the bike path and pedestrian network in the Village; and, WHEREAS, the Village engaged the services of the League of Illinois Bicyclists in developing a Bicycle Plan; and, WHEREAS, public meetings were conducted to identify issues to be addressed in the Plan and to review the draft Plan; and, WHEREAS, the Bicycle Plan dated April 21, 2014 provides a comprehensive analysis of the Village bike path and pedestrian network and includes recommendations for improving the network; and, WHEREAS, it is in the best interests of the Village and the public that the Bicycle Plan dated April 21, 2014 be approved. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. The preceding WHEREAS clauses are hereby adopted by the Corporate Authorities and made a part hereof. Section 2. The Corporate Authorities hereby adopt a proper, valid and binding ordinance approving the "Village of Buffalo Grove Bicycle Plan" dated April 21, 2014 attached hereto and made a part hereof. Section 3. This Ordinance shall be in full force and effect from and after its passage and approval. This Ordinance shall not be codified. 2 AYES: NAYS: ABSENT: PASSED: April 21, 2014 APPROVED: April 21, 2014 ATTTEST: APPROVED: Village Clerk Jeffrey S. Braiman, Village President See appendix: Appendix003- Buffalo Grove Bike Plan—April 21, 2014.pdf Ordinance No. 2014-36: Authorizing the Execution of an 11-C Employment Agreement .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends discussion. Overview Village President Jeff Braiman,with the concurrence of the Village Board, appointed Trustees Jeff Berman and Les Ottenheimer to meet and negotiate a new employment agreement with Village Manager Dane Bragg. The initial term of the existing employment agreement expired on September 7, 2013. In accordance with that direction, attached is a proposed employment agreement providing for the continued employment of the Village Manager, for a period of four years commencing September 7, 2013 (the anniversary date.) The revised agreement is substantively similar to the agreement approved by Ordinance 2010-41. Certain sections pertaining to pre-employment conditions and relocation provisions have been removed as they are no longer valid. The salary for the position is provided for annually by ordinance. There are no proposed modifications to the salary as part of the proposed agreement. The vacation accrual is proposed to increase from 1.67 days per month to 2.08 days per month as of the effective date of the agreement. Prior Actions Annual Salary Ordinance No. 2014-13,approved February 24,2014. Attachments Ordinance Employment Agreement 04-09-14.pdf Employment Agreement 04-09-14.pdf Trustee Liaison Staff Contact President Braiman Dane C Bragg, M.o�n.d�aY,...........April ...2.1.......2�0.1.4........................................................................................................................Ord n�a�nc�es...a�n�d...R�es�o�lut.o�n�s..._...Ite.m....�....1..1 C............................................................ 4/08/2014 ORDINANCE NO. 2014- AN ORDINANCE AUTHORIZING THE EXECUTION OF AN EMPLOYMENT AGREEMENT WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, it is the desire of the President and Board of Trustees ("Corporate Authority") to provide certain benefits, to establish certain conditions of employment, and to set working conditions for and to continue the employment of Dane C. Bragg as the Village Manager of the Village of Buffalo Grove; and WHEREAS, both the Corporate Authority and Dane C. Bragg desire to formally set forth the mutual expectations affecting the employment of Dane C. Bragg as the Village Manager. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS that: Section 1 An Employment Agreement dated April 21, 2014 between the Village of Buffalo Grove and Dane C. Bragg, attached hereto as Exhibit A, is hereby approved. Section 2 The Village President and Village Clerk are hereby authorized to execute the Employment Agreement. Section 3 This Ordinance shall be in full force and effect from and after its passage and approval. This ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: 2014. APPROVED: , 2014. APPROVED: Village President ATTEST: Village Clerk 4100346 04/08/2014 EMPLOYMENT AGREEMENT This Employment Agreement ("Agreement") is made and entered into as of the 21st day of April, 2014, by and between the Village of Buffalo Grove, an Illinois home rule municipal corporation ("Village") and Dane C. Bragg ("Manager"). RECITALS WHEREAS, the Village Board offered, and the Village Manager accepted and commenced, service as the chief administrative officer of the Village of Buffalo Grove on or about September 7, 2010 purusant to an employment agreement dated July 14, 2010; and WHEREAS, the Village desires to continue the employment of Manager as Village Manager of the Village; and WHEREAS, it is the desire of the President and Board of Trustees ("Board") to provide certain benefits, to establish certain conditions of employment, and to set working conditions for Manager; and WHEREAS, Manager desires to continue his employment as Village Manager; and WHEREAS, the parties acknowledge that Manager is a member in good standing of the International City/County Management Association ("ICMA"), is subject to the ICMA Code of Ethics, and is also subject to Chapters 2.48 and 2.49 of the Village of Buffalo Grove Municipal Code (Code of Ethics); and WHEREAS, if any terms of the ICMA Code of Ethics are inconsistent with the Village's Code of Ethics, the Village's Code of Ethics shall control; and WHEREAS, The Board specifically waives, pursuant to its home rule authority, those certain provisions of the Illinois Municipal Code at 65 ILCS 5/3.1-30-5 and 65 ILCS 5/8-1-7, as same may be applicable to the terms of this Agreement. NOW, THEREFORE, in consideration of the foregoing and the mutual covenants and conditions set forth below, and other good and valuable considerations, the receipt and sufficiency of which are mutually acknowledged by the parties hereto, the Village and Manager hereby agree as follows: SECTION 1-RECITALS The foregoing recitals are hereby incorporated into and are deemed to be an integral part of this Agreement. 1 SECTION 2-DUTIES Manager shall perform the functions and duties specified for the Village Manager as more fully described under Chapter 2.08 of the Village of Buffalo Grove Municipal Code, as may be amended from time to time, and shall perform other legally permissible and proper duties and functions as the Board may assign. SECTION 3-EMPLOYMENT This Agreement shall be effective as of the date first set forth above and shall remain in full force and effect until (i) terminated by the Board, (ii) terminated by the Manager, or (iii) not renewed by the Board, all as set forth below. During the term of this Agreement, Manager shall be in the exclusive employ of the Village and shall not accept other employment or carry out any other business except that of the position of Village Manager, without prior written consent and approval of the Board. SECTION 4-SALARY A. Manager's current base salary for the year 2014 for services rendered pursuant to this Agreement is $181,400, and is subject to annual adjustments on the basis of his performance evaluations as set forth in Section 12 below. Said salary is payable in installments at the same time as other employees of the Village are paid. If performance warrants an increase in base salary, the Board shall adjust Manager's benefits in such amounts as appropriate. B. Any other compensation, other than base salary, may be awarded by the Board, at their discretion if warranted based upon Manager's performance. SECTION 5-TERM AND TERMINATION A. Unless sooner terminated in accordance with the terms set forth herein, the term of this Agreement will be for an initial period of forty-eight (48) months from September 7, 2013 ("Initial Term"). This Agreement will automatically renew for an additional period of twelve (12) months from the last date of the prior term (Renewal Term) unless notification is provided in writing by either party not less than two- hundred-seventy (270) days prior to the ending date of the existing term. B. This Agreement may be terminated by the Board with cause at any time, subject only to the provisions set forth in Section 6 of this Agreement. C. Either party may terminate this Agreement, at any time, without cause upon not less than ninety (90) days prior written notice to the other party. If the Board notifies Manager of its intent to terminate the Agreement without cause, the Village shall provide Manager with severance pay in the amount noted in Section 7 of this Agreement. D. This employment agreement supersedes that employment agreement between the Village and the Manager, dated July 14, 2010. 2 SECTION 6-SEVERANCE WITH CAUSE A. In the event the Board terminates the Manager with cause, no severance pay will be paid to Manager. For the purposes of this Agreement, "with cause" shall mean that the Board, at a duly noticed public meeting, has determined that Manager has (i) committed an act of gross insubordination by refusing to take a legal, valid action that is clearly within the scope of his employment when specifically directed to do so by a majority of the Board at a duly noticed public meeting; or (ii) Manager has been charged with, and convicted of, a felony as defined under the Illinois Compiled Statutes (in the event that Manager is charged with a felony, the Board may, in its sole discretion, choose to suspend Manager with pay during the pendency of any such prosecution); or (iii) Manager has knowingly caused or knowingly allowed any practice, activity, decision or organizational circumstance which is either illegal, immoral, or in violation of the Village's Code of Ethics, the Village's Code of Behavior and Conduct For Village Elected and Appointed Officials or subject to censure under the ICMA Code of Ethics. B. In the event the Board makes a determination that "cause" exists, as set forth in this Section, the Board may, in its sole discretion, as an alternative to termination, utilize progressive discipline or suspend Manager with or without pay for a period of up to thirty (30) days. SECTION 7-SEVERANCE WITHOUT CAUSE A. In the event the Board terminates the Manager without cause, or the Manager resigns upon an offer to accept his resignation, whether formal or informal, by request of the Board or its designated representative who has been authorized by a majority of the Board, Manager shall be entitled to severance pay as follows: • If terminated without cause, during the Initial Term, pay in the amount equal to 75% of Manager's annual base salary at the time of such termination. • If the Renewal Term is in effect and if terminated without cause, within the Renewal Term, an amount equal to 60% of Manager's annual base salary at the time of such termination, unless some other factor is mutually agreed to. Manager shall also be entitled to compensation for all earned sick leave (paid into Village's Retirement Health Savings Account), vacation earned but unused, and other accrued benefits to date (collectively, "Accrued Benefits"), calculated based on Manager's annual base salary at the time of termination and/or in conformance with the Village's Personnel Manual. B. Any of payment of Accrued Benefits as part of severance pay hereunder is expressly conditioned upon Manager's execution of a release of any and all claims Manager has or may have against the Village, its employees and the Board. C. Any and all payments made by Village to Manager due to termination without cause shall be made to Manager based upon a mutually agreeable schedule so as to minimize any federal and state income tax liabilities. However, if unable to mutually agree, any final payment shall be made in a lump sum, payable within 14 days following termination. 3 D. Board will annually appropriate a fair amount within the context of its annually adopted Appropriation Ordinance so as to legally bind the Village to its obligations set forth herein. SECTION &VOLUNTARY RESIGNATION Manager shall not be entitled to any severance pay benefits if his termination is voluntary. However, Manager shall still be entitled to all Accrued Benefits as of the date of such voluntary resignation. SECTION 9-INSURANCE COVERAGE A. Manager shall be covered by the same health, dental and disability plans as all other Village employees, and that coverage shall be in full force and effect immediately upon the date of this Agreement. B. During the Initial Term or Renewal Term, if any, of this Agreement, the Village shall continue to maintain the existing life insurance policy for Manager as provided to all other Village employees, the death benefits of which are equal to an amount which is one (lx) times Manager's annual base salary, as adjusted from time to time. Manager shall have the sole and exclusive right to name the beneficiaries of said policies. SECTION 10-AUTOMOBILE AND CELLULAR TELEPONE A. The Village shall provide an automobile allowance to Manager in the amount of $500 per month during the term of this Agreement. Said automobile allowance is intended to provide for Manager's costs to own and operate a vehicle and as such, Manager will not be eligible for the reimbursement for gasoline, maintenance or per mile rate allowances in effect from time to time under Internal Revenue Service regulations. However, if Manager is to use his vehicle to travel on Village business greater than 50 miles outside of the Chicago metropolitan area, and it has been determined that the cost to travel by vehicle is less than to cost to travel by air or other means, then the Village shall reimburse the Manager for the cost of fuel purchased in the course of that travel, as documented. The Manager shall carry liability, property damage and comprehensive insurance, with limits approved by the Village, for the vehicle for which the allowance is provided, and shall name the Village as an additional insured on the insurance policy. B. The Village shall provide a cellular communications device to Manager, such as a cell phone or other electronic device (the latter based upon the Village's chosen medium for such communications) and a laptop computer and home VPN network connection for both business and his exclusive and reasonable personal use during the term of his employment under this Agreement. 4 SECTION 11-LONGEVITY PAY Manager shall be entitled to Longevity Pay as set forth in the Village's Personnel Manual as amended from time to time. SECTION 12-PERFORMANCE EVALUATION A. The Board shall annually review and evaluate Manager's performance as of April Ist of each calendar year that this Agreement is in force. Manager's review and evaluation shall be in accordance with specific criteria developed jointly by the Board and Manager. Said criteria may be amended from time to time by the Board, in consultation with Manager. The Board shall provide Manager with a summary of the results of the review and provide him with an adequate opportunity to discuss his evaluation with the Board in closed session, as permitted by law. B. The Manager and Board shall annually define such goals and performance objectives which they determine necessary or prudent for the proper operation of the Village and the attainment of the Board's policy goals and objectives, and they shall further establish a relative priority among those various goals and objectives, which shall generally be attainable within the time limitations specified and within the limitations of the Village's annual Budget, Appropriation Ordinance and Capital Improvement Plan. SECTION 13-DEFERRED COMPENSATION AND RETIREMENT BENEFITS A. Manager acknowledges that the Village is a member of, and its employees are participants in, the ICMA Retirement Corporation (ICMA/RC) and as such, can participate in the deferred compensation programs offered by ICMA/RC. Any contributions to ICMA/RC are to be personally made from the Manager's annual base salary with no contributions made by the Village over and above what the Manager may personally contribute. B. Manager shall be covered and governed by the same retirement system (Illinois Municipal Retirement Fund) as all other non-public safety Village employees. Calculations for retirement contributions shall include all compensation normally reported to the Internal Revenue Service by the Village. SECTION 14-VACATION, SICK AND SPECIAL LEAVE A. The Manager shall accrue 2.08 days of vacation leave per month for his personal use. The Manager shall periodically consult with the Village President in scheduling vacation leave consistent with the Village's business needs. B. The Manager may convert and receive compensation in whole or in part for accrued but unused vacation leave. Unless specifically approved in advance by the Board, the conversion shall not exceed 20 percent of the total days accrued over the prior 24 month period. 5 B. Manager will accrue sick leave, and may redeem same, in the same manner as all other Village employees, as set forth in Chapter 13.00 of the Village's Personnel Manual. C. Manager shall be eligible for Special Leave as set forth in Chapter 14.00 of the Village's Personnel Manual. SECTION 15-DUES AND SUBSCRIPTIONS The Village agrees to budget for and to pay for Manager's reasonable professional dues and subscriptions necessary for his continuation and full participation in national, regional, state and local associations and organizations as a result of his employment as Village Manager, and for other necessary and desirable expenses for his continued professional participation, growth, education and advancement, for the good of the Village. SECTION 16-PROFESSIONAL DEVELOPMENT A. Subject to prior approval of the Board, the Village hereby agrees to budget for and to pay for Manager's reasonable registration fees and travel expenses as authorized in the Village's Personnel Manual (Chapter 18.00) related to professional and official travel, meetings, and occasions it deems necessary to continue his professional development and to adequately pursue necessary official functions of the Village, including but not limited to, the ICMA Annual Conference, the Illinois City/County Management Association summer and winter conferences, and such other national, regional, state and local governmental groups and committees thereof upon which Manager may serve as an officer or member. B. Subject to prior approval of the Board, the Village also further agrees to reasonably budget for and to pay for registration and travel expenses for short course, institutes and seminars deemed necessary for Manager to maintain his required professional development and education as set forth from time to time as requirements of achieving the ICMA Credentialed Manager program, and maintaining the AICP Certification Program, and for the good of the Village. SECTION 17-CIVIC ORGANIZATION MEMBERSHIP The Board recognizes the desirability of representation in and before local civic and other organizations, and Manager is authorized to become a member of such civic clubs or organizations, should he so desire and upon agreement as to membership by the Village, and the Village, shall pay all expenses, upon the Board's approval of such membership. Civic club membership shall not include memberships in any public or private clubs. The Village Board has previously authorized civic membership in the Rotary Club of Buffalo Grove through Resolution No. 2010-41, approved on December 6, 2010. 6 SECTION 18-GENERAL EXPENSES A. The Village recognizes that certain expenses of a non-personal and generally job-affiliated nature will be periodically incurred by Manager. The Village agrees to reimburse Manager for these general expenses or to pay said general expenses directly. The Village herein authorizes its Director of Finance and General Services to submit for payment on the Village Warrants reimbursement of expenses referenced herein to Manager or to pay said expenses directly to the vendor based upon receipt of duly executed expense or petty cash vouchers, receipts, statements or personal affidavits. B. The Village shall provide the Manager a credit card for his reasonable travel and related expenses. The Manager shall only use the credit card for Village business and related purposes and no personal charges or expenses shall be charged to the credit card. SECTION 19-BUDGET AND APPROPRIATION OF FUNDS Manager understands that the Board retains, in its sole discretion, the authority to approve both the annual budget and appropriation of funds for the purpose of providing all of the employment benefits set forth in this Agreement. SECTION 20-INDEMNIFICATION In addition to that required under state and local law, the Village shall defend, save harmless, and indemnify Manager from and against any tort, professional liability claim, or demand or other legal action, whether groundless or otherwise, arising out of an alleged act of omission occurring in the performance of Manager's duties as prescribed by the Village of Buffalo Grove Municipal Code or the separate directions of the Board. The Village shall have the right to compromise, settle or litigate any such claim or suit, and pay the amount of any settlement or judgment rendered thereon. SECTION 21-BONDING The Village shall bear the full cost of any fidelity or other bonds required of the Manager under any law or ordinance. SECTION 22-NO REDUCTION OF BENEFITS The Board shall not, at any time during the term of this Agreement, reduce Manager's salary, compensation or other financial benefits. Manager does agree, however, to a reduction of benefits if necessary and fairly applied to other employees of the Village if affected so as to maintain the economic and fiscal viability of the Village as a whole or to properly manage and execute any of its programs of benefits. 7 SECTION 23-NOTICES Any notice or other communication required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given if (i) delivered to the parry at the address set forth below; (ii) deposited in the U.S. Mail, registered or certified, return receipt requested, to the address set forth below; (iii) transmitted by facsimile prior to 4:00 P.M. on any business day, with a hard copy to be deposited in the U.S. Mail on the date of the facsimile transmission; or (iv) given to a recognized and reputable overnight delivery service, to the address or facsimile number set forth below: If to Village: Jeffrey S. Braiman Village President 50 Raupp Boulevard Buffalo Grove, Illinois 60089 Copy: Village Clerk 50 Raupp Boulevard Buffalo Grove, Illinois 60089 Copy: Village Attorney William Raysa Tressler, LLP 22 S. Washington Avenue Park Ridge, Illinois 60068 Fax: 847-268-8614 If to Manager: Dane C. Bragg 2917 Whispering Oaks Drive Buffalo Grove, Illinois 60089 Copy: Mr. Daniel Alcorn Alcorn Karlin LLC 313 East Main Street Galesburg, Illinois 61401 or at such other address or facsimile number, and to the attention of such other person or officer, as any party may designate in writing by notice duly given pursuant to this Section. SECTION 24-GENERAL PROVISIONS A. This Agreement constitutes the entire agreement between the parties hereto pertaining to the subject matter herein. All prior and contemporaneous 8 agreements, representations and understandings of the parties, oral or written, are hereby superseded. B. No amendment or waiver of any provision of this Agreement will be binding on the Village or Manager unless and until it has been reduced to writing and executed by the Village President, as may be authorized by the Board, and Manager. C. This Agreement is adopted pursuant to the Village's home rule authority, in accordance with Article VII, Section 6(a) of the Constitution of the State of Illinois of 1970. D. This Agreement shall become effective upon adoption and approval by the Board. E. No delay in exercising any right or remedy shall constitute a waiver thereof, and no waiver by the Village or Manager of the breach of any covenant of this Agreement shall be construed as a waiver of any preceding or succeeding breach of the same or any other covenant or condition of this Agreement. F. In the event either party finds it necessary to bring any action at law or other proceeding against the other party to enforce any of the terms, covenants or conditions hereof, or by reason of any breach of default hereunder, the party prevailing in such action or other proceeding shall be paid all reasonable costs and reasonable attorneys' fees by the other party and, in the event any judgment is secured by said prevailing party, all such costs and attorneys' fees shall be included therein, such fees to be set by the court and not the jury. G. Manager acknowledges that this Agreement is not all inclusive of the policies, rules, benefits and practices of the Village as included within the Village's Personnel Manual as currently adopted and as amended from time to time and as such, acknowledges that his personal conduct relative to his employment is governed by the Village's Personnel Manual. H. The descriptive headings of the Sections of this Agreement are inserted for convenience only and shall not control or affect the meaning or construction of any of the provisions hereof. L Each of the parties hereto shall execute and deliver all such documents and perform all such acts as reasonably necessary, from time to time, to carry out the matters contemplated by this Agreement. J. Time is of the essence in this Agreement. K. This Agreement may not be assigned, in whole or in part. L. This Agreement is entered into in Illinois and shall be construed and interpreted under the laws of the State of Illinois. M. Every provision of this Agreement is and will be construed to be a separate and independent covenant. If any provision in this Agreement or the application of the same is, to any extent, found to be invalid or unenforceable, then the remainder of this Agreement or the application of the provision to circumstances other than those to which it is invalid or unenforceable, will not be affected by that invalidity or unenforceability. Each provision in this Agreement will be valid and will be enforced to the extent permitted by law and the parties will negotiate in good faith for such amendments to this Agreement as may be necessary to achieve its intent, notwithstanding such invalidity or unenforceability. 9 N. In exercising their rights and in performing their obligations pursuant to this Agreement, the parties will cooperate with one another in good faith to ensure the intent of this Agreement can be attained. O. The Board, in consultation with Manager shall fix any such other terms and conditions of employment, as it may determine from time to time, relating to Manager's performance as an employee, provided however, that such terms and conditions are reasonable and not inconsistent or in conflict with the provisions of this Agreement. P. Except as may be specifically noted herein for Manager, all other provisions of the Village of Buffalo Grove Municipal Code as currently exist or as may hereafter be amended, shall apply to Manager as they would to other employees of the Village. IN WITNESS WHEREOF, Dane C. Bragg has signed and executed this Agreement as of the day and year first above written and the Village of Buffalo Grove has caused this Agreement to be signed and executed on its behalf by its Village President and duly attested by its Village Clerk as of the day and year first above written. Village of Buffalo Grove, an Illinois home rule municipal corporation Jeffrey S. Braiman, Village President Dane C. Bragg, Village Manager ATTEST: Village Clerk 10 Award of Bid: for the 2014 Sidewalk Project to Mondi 13-A Construction Inc. .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Budget Impact Fund/Account Budget Notes $260,000 100.55.10.535.05 2014 Capital Improvement Project Overview On April 8,2014,the bids for the 2014 Sidewalk Project were opened and reviewed. After careful review, staff recommends an award of the 2014 Sidewalk Project to the lowest responsible bidder Mondi Construction, Inc., in the amount not to exceed$260,000. Please note that while Mondi Construction is the lowest bidder at the quantities listed in bid document and on the Bid Tabulation at $244,567.75 staff is recommending an award at a not to exceed price of $260,000. Staff believes that the pricing is competitive and below the engineer's estimate. Staff recommends that the Board authorize an expenditure of$260,000 as this will allow staff to increase the volume of work and make an increased number of needed repairs. The $260,000 award amount remains below the budgeted amount for FY2014. Attachments BIDTAB Sidewalk 2014.pdf Trustee Liaison Staff Contact Trustee Stein Brett Robinson, ....M.o�n.d�a...........A.......pri.1...2.1.......2�0.1.4........................................................................................................................N�e�w...B.u�s.�.n�eS�s...._...Ite.m....�....�.�3._�................................................................................................................................... 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In M M 1� IN cq m 61 1 IN IN cq In ID ci EA EA K3 EA EA EA EA EA EA EA EA IN .1 E2 22. z i c•q O ID In I'� Q� M ID N In M 1� M m .1 z z In IQ IQ N In M m IN N M m IN f ry 0, —2 ic Mo io cq cq IS z z Z IQ m 2 D D g D g D D D IN I—D ID - - N ID M 12 M N M IN C'U EA EA cn IN ID Iri N In m C, C, C, ID IT F.". 2 lu .14 I, :y 0 o E 5 2 0 . . . ul ... ... ... iu 0 L) co u 7�o lu m2 11 o IT 0 ii t� lu I— co co U) (-) 5 z C� C� C� w CL 8 I— U) I— 1— — — — Award of Bid: for the 2014 Bikepath and Parking Lot 13-B Improvements Project to Allstar Asphalt, Inc. .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Budget Impact Fund/Account Budget Notes $178,572 100.55.10.535.05 2014 Capital Improvement Project Overview On April 9,2014,the bids were opened and reviewed for the 2014 Bike Path and Parking Lot Project. After careful review of the bids for the 2014 Bike Path and Parking Lot Project by both the Village Attorney and staff, staff recommends an award to Allstar Asphalt,Inc.,being the lowest responsive and responsible bidder, in the amount not to exceed $178,571.90 Attachments BIDTAB Bikepath 2014.pdf Trustee Liaison Staff Contact Trustee Stein Brett Robinson, ....M.o�n.d�a...........A.......pri.1...2.1.......2�0.1.4........................................................................................................................N�e�w...B.u�s.�.n�eS�s...._...Ite.m....�....�.�3._B................................................................................................................................... Y, II cV I � N In cq cq M 1q m Imo,-1. q � 1 cl� ci IN 1�q In 10 05 In cq N Imo. N o 0 0 0 0 0 0 0 0 In 1p a aar a Iri a In IN 1'1� cl o n o -Y Iri ll) -1� ll) au M D M In 11- 1mo M IN 11, I cq IN In In tta ar T� In IN In IN 1� m In cr cq I "I 'D m In ID ID rRA ci 1 o E co m. 'Inn 'Inn In In lu lu lu lu co co U) U) Authorization to Purchase Enterprise Employee Scheduling 13-C Software from Visual Computer Solutions .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Budget Impact Fund/Account Budget Notes $21,490 150.75.560.50 2014 Capital Improvement Project Overview As part of the Lotus Notes platform migration, staff has selected a new employee scheduling software package. Currently both Fire and Police departments are using a software package that is also produced by Visual Computer Solutions for scheduling employee time. This purchase will provide a consistent platform across all departments. Visual Computer Solutions has provided Government Services Administration (GSA) pricing for Enterprise Employee Scheduling Software. Staff is recommending purchase of the Software package in accordance with the Illinois Governmental Joint Purchasing Act(30 ILCS 525/0.01 et seq.) Attachments Village of Buffalo Grove(IL) -TIMES(CH)-GSA-Onsite.pdf Trustee Liaison Staff Contact Trustee Terson Scott D Anderson, ....M.on.da...........A.......pri.1...2.1.......20.1.4........................................................................................................................NeW...B.us.'.Hess...._...Ite.m........1.3._C................................................................................................................................... Y, C S Quotation Visual Computer Solutions, Inc Date Account' p Quotation 4400 US Highway 9 South Suite 3500 Number Freehold, New Jersey 07728 Phone:732-730-9009 3/26/2014 V00134 5129 Bill To: Ship To: Village of Buffalo Grove Village of Buffalo Grove 51 Raupp Blvd., Brett Robinson Buffalo Grove, IL 60089 51 Raupp Blvd., Buffalo Grove, IL 60089 Sales Rep Purchase Order Number Terms Quote Date Expiration Date Ship Via Darren M. Johnson 3/26/2014 4/26/2014 Park Number Description i Qty Each Amount F5000TA TIMES Enterprise Scheduling Software Core-SIN 100 $119.90 $11,990.00 132-32 GSA Contract-This product is directly comparable to the(SaaS)version that includes the Training/Certification&Extra Duty Billing Modules** Training: Online/Onsite Implementation and Training TP6002 Pkg.(250+miles from VCS Freehold, NJ 1 $9,500.00 $9,500.00 headquarters)includes(1)VCS Project Manager,all travel expenses and online implementation support. This is NOT a GSA part number Subtotal $21,490.00 TIMES -GSA#GS-35F-0051X- POSS Client Host to include Online Taxes $0.00 Implementation and 5-Day Onsite Training**Your cost for this solution Total $21,490.00 starting year(2)will be $3597.00/Yr. ** Payments $0.00 Balance Due $21,490.00 I hereby agree to this Order Form and Agreement and have read the attached Terms and Conditions and authorize the purchase of software,hardware and/or services listed. Signature: Date: Print Name: Authorization to Purchase Bulk Rock Salt from North 13-D American Salt .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Budget Impact Fund/Account Budget Notes $242,970 100.55.10.530.40 Budgeted at$71 per ton Overview Staff recommends that the Village Board authorize the purchase of 3,500 tons of salt for the winter season of 2014-2015 from North American Salt. During the 2013-2014 winter season staff purchased only 1,000 tons of salt as the salt shed was over full, but due to the long and intense winter season, staff went through almost the entire surplus of salt and at present the salt shed only contains an estimated 150 tons. In an effort to mitigate cost increases caused by high demand throughout the region and provide supply chain security, staff sought to multi-source suppliers. Staff has communicated to the State of Illinois that Buffalo Grove will extend the current contract at the maximum amount allowable for purchase (1,200 tons) for the 2014-2015 season. The 1,200 tons of salt has pricing that is locked in at 2013 prices with a maximum increase of five percent for an estimated cost of$58.74 per ton. Staff has worked with Lake County on a joint bid venture for a further 3,500 tons of salt and received pricing near expected levels. The Village can achieve some savings by taking delivery of the entire order prior to November and the Public Works Department believes that this is possible. Combining the purchases,the blended rate per ton for rock salt is $66.69, an increase of 19 percent over the previous year. Staff requests authorization to purchase 3,500 tons of bulk rock salt from North American Salt at $69.42 per ton at a total price not to exceed $242,970 in accordance with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.) Attachments 14040 Bid Tab.pdf 4-14-14 Revised Bid Exceptions from North America Salt.pdf(Appendix) Lake County ITB#14040 Bulk Rock Salt.pdf(Appendix) Trustee Liaison Staff Contact Trustee Stein Brett Robinson, ....M.o�n.d�a...........A.......pri.1...2.1.......2�0.1.4........................................................................................................................N�e�w...B.u�s.�.n�eS�s...._...Ite.m....�....�.�3._�................................................................................................................................... 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'j Q. u .0 --1 d )1,) 1 15) Iu IN I =I"I 0 :2 NE, co co �L- -1-.01 1 L See appendix: Appendix004- 4-14-14 Revised Bid Exceptions from North America Salt.pdf See appendix: Appendix005- Lake County ITB#14040 Bulk Rock Salt.pdf VILLAGE OF BUFFALO GROVE WARRANT #1229 21-Apr-14 General Fund: 237,097.10 Illinois Municipal Retirement Fund: 0.00 Parking Lot Fund: 656.54 Motor Fuel Tax Fund: 0.00 School & Park Donations 0.00 Capital Projects-Facilities: 3,882.50 Capital Projects-Streets: 166,122.16 Health Insurance Fund: 0.00 Facilities Development Debt Service Fund: 0.00 Retiree Health Savings (RHS): 0.00 Water Fund: 207,856.88 Buffalo Grove Golf Fund: 22,524.06 Arboretum Golf Fund: 14,860.21 Refuse Service Fund: 0.00 652,999.45 PAYROLL PERIOD ENDING 4/10/2014 832,649.36 832,649.36 TOTAL WARRANT #1229 1,485,648.81 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President Pay Day Reg'ster IF Pay Batch 04/ 10/ 14 Pay Batch 04/10/14 ToW Employees in Pay Batch 246 Hours Descrupdon Hours Gross Wthhc,Vdungs and Deducdons Gross Base O1 REG FT-Regular Full-Time 6,462.00 245,299.97 Gross 762,385.34 - 02 REG PT-Regular Part-Time 795.75 16,514.68 Federal 92,169.45 651,621.49 03 REG SEASONAL-Regular Seasonal 119.50 1,256.13 Social Security 18,840.79 303,882.34 04 REG SWORN-Regular Sworn 8,877.50 391,807.50 Medicare 10,752.24 741,535.66 05 OVERTIME-Overtime 168.50 9,572.10 IL State Tax 30,861.03 632,149.96 06 DOUBLE TIME-Double Time - -WI State Tax 1,141.54 19,471.53 07 RETRO PAID-Retro Paid Aflac 289.97 - 08 RETRO SW PAID-Retro Sworn Paid Aflac Pre Tax 899.63 09 LONGEVITY-Longevity BGHS School Fund 44.00 10 ELECTED-Elected Officials Bright Directions 160.00 100 COMP EX PAY-Exempt Comp Time Paid Child Support Arrears - 101 COMP EX EARN-Exempt Comp Time Child Support IL 5,223.98 Earned 103 COMP NE PAID-Paid Non-Exempt Comp 26.00 906.49 Child Support WI 969.23 Time 104 COMP NE EARN-Earned Non-Exempt 2.00 -Community Health Charities 79.00 Comp Time 106 COMP SW PAID-Sworn Comp Time Paid - Computer Loan 452.87 111 FLOAT SW ERN-Float Sworn Earned - Computer Loan 2 50.63 112 FLOAT SW PD-Floating Sworn Paid 16.00 759.38 115 DBL CMP EARN-Double Time Comp Time - -Dependent Care 1,104.63 12 FIRE OT-Fire Overtime 21,815.08 Fire Dues 1,700.00 - 120 PARK STIPEND-Park District Stipend 104.16 Fire Pension 15,914.49 168,319.44 121 CAR ALLOW-Car Allowance 250.00 Fire Pension-Tier 2 2,477.50 26,203.20 122 INS REIMBURS-Insurance 611.47 Fire Pension Supplement percent 47.11 4,710.72 Reimbursement 13 BONUS-Bonus Pay -Flexible Spending Account 3,936.61 - 123 GOLF STIPEND-Management Stipend FPAC Dues 125.00 124 VSI-VSI FOP Police - 126 CLOTHING-Clothing Reimbursement Garnishment 75.00 129 MANG STIPEND-Management Stipend General Fund 244.00 20 ACT LT-Acting Lieutenant 278.00 486.50 Health HMO 630.50 21 ACT SC-Acting Shift Commander 48.00 98.40 Health PPO A 5,750.52 22 CORP FIELD-Corporal Field Supervisor 187.00 280.50 Health PPO B 12,952.69 23 CORP WATCH-Corporal Watch 110.50 165.75 ICMA/RC-Flat Amount 13,042.29 - Commander 25 NIGHT SHIFT-Night Shift 890.50 561.05 ICMA/RC-Flat Amount 2 6,753.83 26 SGT WATCH-Sergeant Watch Commander 234.00 147.42 ICMA/RC-Percent 8,065.00 124,918.71 30 PARK DISTRICT-Police Park District ICMA/RC-Percent 2 - - 31 CPR-CPR - 322.49 ICMA/RC-Flat Amount 3 - - 50 VAC PAID-Vacation Paid 543.00 25,602.41 IMRF 12,720.17 282,670.04 51 VAC EARNED-Vacation Earned IMRF Life Insurance - - 53 VAC PAYOUT-Vacation Payout 10.00 493.15 54 VAC SW PAID-Vacation Sworn Paid 519.00 23,776.73 IMRF TIER 2 638.92 14,198.31 55 VAC SW EARNED-Vacation Sworn Earned - -IMRF Voluntary 200.00 - 57 VAC SW PAYOUT-Vacation Sworn Payout 114.00 7,178.24 IRS Garnishment 200.00 58 VAC PT PAID-Vacation Part Time Paid 52.00 1,440.82 Optional Life Self 589.98 59 VAC PT EARNED-Vacation Part Time - - Police Dues 790.50 Earned 70 SICK PAID-Sick Paid 184.00 6,935.70 Run by Katie Skibbe on 8/15/2013 10:00:17 AM Page 1 of 2 Pay Day Reg'ster IF Pay Batch 04/ 10/ 14 71 SICK EARNED-Sick Earned - - Police Pension 21,410.13 216,046.79 74 SICK SW PAID-Sick Sworn Paid 104.50 4,595.58 75 SICK SW EARN-Sick Sworn Earned - -Police Pension-Tier 2 1,027.65 10,369.76 90 FLOAT PAID-Floating Paid 32.00 1,190.74 PPOA TAX 28.78 - 91 FLOAT EARNED-Floating Earned - -RHS 1,941.49 93 FLOAT PT PAID-Floating Part Time Paid 6.00 212.90 ROTH IRA 2,022.00 - 94 FLOAT PT EARN-Float Part-Time Earned - -ROTH IRA Percent 71.41 3,570.56 96 HOL PAID-Holiday Paid Spousal Support Maintenace 328.15 - 97 HOL POL PAID-Holiday Police Sworn Paid Trustmark Voluntary Benefit 839.22 98 HOL PT PAID-Holiday Part Time Paid United Way - - 99 HOL FIRE PAID-Holiday Fire Sworn Paid Net $ 484,823.41 Total 19,779.75 $ 762,385.34 - - - Total Payroll Expense $ 832,649.36 Benefits Amount Basic Life Insurance 62.94 Dental 18,119.83 Fire Pension 80,488.61 Health HMO 4,219.50 Health PPO A 38,482.72 Illinois Municipal Fund 40,670.99 Police Pension 82,691.16 Total 351,418.84 Gross Payroll 832,649.36 Water/Sewer Transfer (46,584.77) Buffalo Grove Golf Transfer (18,400.54) Arboretum Golf Transfer (16,804.84) 750,859.21 Transfers Payroll Account Transfer 484,823.41 ROTH IRA 2,093.41 Illinois State Tax 30,861.03 941 Federal Tax 151,355.51 ICMA Deferred Compensation 27,861.12 RHS-Fire 1,941.49 Flex/Dep Savings 5,041.24 MAP Dues 790.50 Trustmark Voluntary Benefit 839.22 Police Pension 22,437.78 Fire Pension 18,439.10 746,483.81 Run by Katie Skibbe on 8/15/2013 10:00:17 AM Page 2 of 2 §-� 2 75 kE < �« ( / \ n q / � 6i � 0 � � � § 12 CD ] LL FLU _ g �/ j3 4- 0 CL\ ? 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Bragg Village Manager Phone 847-459-2525 Fax 847-459-7906 dbragg@vbg.org MANAGEMENT REPORT FEBRUARY Ft MARCH ACTIVITIES 1. Public Safety Report • Police Dept. Activities (Jan/Feb) 2. Public Works Monthly Activities • Monthly Water Pumping Report • Monthly Central Garage Report 3. Community Development Report • Engineering Services Monthly Report • Public Utilities Construction Report Dane C. Bragg Village Manager Police Highlights - February 201, 3 Patrol Division Residential Burglary—(500 block of longwood) Elderly resident reported three subjects coming to his door and offering to fix his chimney. After the job was complete,the subjects came inside his home and tried to negotiate a higher price. At some point,the subjects stole jewelry from his home. No arrest has been made. Aggravated Battery and Abuse to a patient of a long term care facility—(900 block of Knollwood)A 59 year old health care worker struck and caused injury to person with a developmental disorder while in his care. The health care worker was arrested and charged with Aggravated Battery and Abuse to a patient of a long term care facility Residential Burglary- (100 Block of Stonegate) A resident discovered that between February 24—26, his neighbor's home was burglarized, when he observed the front door was forced open. The victim is currently out of state and it is unknown at this time what may have been taken. Attempted Residential Burglary—(100 block of Buffalo Grove Rd.) Resident heard sounds at his door at discovered someone was trying to pry it open. No one was located by responding officers. Theft from Vehicle-(2100 Block of Lake Cook Rd.) Victim reported someone stole his catalytic convertor from her 2010 Honda Element. No arrest has been made. Tra is Unit During the month of February,the following Hot Spots were monitored; Checker Drive—Speeding Deerfield Pkwy—Speeding Thompson Blvd.-Speeding/Stop Sign 4.3 Hours 10 Hours 3.3 Hours 12 Citations 13 Citations 8 Citations 1 Citation for Other Violations 17 Citations for Other Violations 2 Citations for Other Violations The STOP Violation for the month of February was Using Electronic Communication Device while Driving. The police department issued 109 citations for this statute. The Top Five Crash Locations from 2013 were investigated and finalized. Here are the final totals and locations • Lake Cook and McHenry 24 Crashes • Lake Cook and Arlington Heights Rd. 22 Crashes • Lake Cook and Buffalo Grove Rd. 22 Crashes • Buffalo Grove Rd and Short Aptakisic 17 Crashes • Arlington Heights Rd and Dundee Rd 15 Crashes Dayshift spent 52.25 hours monitoring the Hot Spots and high crash locations,which brought the total to 80 patrol hours and resulted in 143 total traffic citations being issued. A total of 109.6 hours were spent on Traffic Concerns, Hot Spots and the Top Five Crash Locations and 285 citations were issued on directed enforcement. 1 Police Highlights - February 2013 Administration Crime Prevention During February,there were 97 false burglar alarms. Crime Prevention sent letters to these businesses offering security evaluations and will follow up in an attempt to limit the false alarms. The Crime Prevention Officer gave two tours during the month of February and conducted one liquor sales information session. In addition, three senior citizen programs and interviews for the new Crime Prevention Officer were conducted. The Police Volunteers logged 12.75 hours during February, bringing them up to 26.85 hours year to date. Projects Scheduled a fire inspection for the Lockup Facility, and taught Below 100 in East Peoria Attended Lake County Chiefs of Police meeting and met with the ballistic vest vendor. Also hosted, a screening of Heroes Behind the Badge movie at College of Lake County. Administrative Tows In the month of February, we towed and impounded 37 vehicles for a variety of violations documented under Chapter 10.20 of the Buffalo Grove Municipal Code. A total $17,500.00 in fees were collected. During February of 2013, 11 vehicles were towed and impounded, and year to date was$7,500.00. Revenue Month YTD'14 YDT'13 Administration Tows $17,500.00 $30,500.00 $7,500.00 Municipal Bail Fees $720.00 $1,460.00 $0.00 DUI Fund* $2,383.00 $3,3924.00 $3,157.00 Court Fines* $38,65300 $660059.00 $68,918.00 Vehicle Equipment Fund Fees* $5,910.00 $10,047.00 $11,569.00 Warrant Arrest Fees* $70.60 '$21'092,00 $0.00 Crash Report Fees $560.00 $1,145.00 $915.00 mE-Ticket Fees*_ $382.00 $692.00 $716.00 I Auctioned Property $0.00 $0.00 $0.00 Overweight Trucks $9,397.00 $11,797.00 $0.00 Fingerprint Fees $140.00 00 $275.00 *Is one month in arrears,. 3 Police Highlights - February12-013 Citations and Parking Tickets 1,600 1,447 1,400 1,200 1,000 uFeb-14 800 - YTD 2014 600 4 337 YTD 2013 400 200 0 Citations Parking Tickets ..... Patrol and Traffic Arrests by Year and Month Felony Misd. Drug Traffic DUI Warrant Other Total Feb. `14 1 4 2 24 10 1 2 44 ... YTD. `14 4 13 9 49 23 1 5 104 Department Wide Arrests Feb-14 111111111 YTD 2014 M YTD 2013 131 o�i 106 5 8 Part I Crimes partll Offense s ti Part III Codes 5 171, Crime Reporting: February 2014 W. r Village of Buffalo Grove .s . 010 Crime Legend L " Residential Burglary MW "tip y�Aa �� ", �� 0 Criminal Property Damage 10 Criminal Vehicle Damage Theft: Over $500 a � �r� w»�.ww .w,�. .• U4 Theft: Under$500 secAi�w ,� M1�t i �aAVIfY �� 0 t;,,7�fI.WA"" 'oal "061YMC,F �ko w m _ a ""1�SR'�r.ac+rn n� ,' o �� rc rMr � t�� c� a �""1kww�w.�«• •w � s 4w�br'4h p t r ok R www � 111�"9 pig R NN9E caw w � x r ua�k -. uik ai n�i if k"'�Afm 4. � r ad4Awk a (y FIELD PKWV 111 1 Ia;�IN V�I'YJ Dry VfAv�xr w•.w•.•••..••ur• x " ^4 � «�wwww�d"�r�ww,•wwrw�•.•r«wwwwrwrw�wiw•.�w.�,r x r7 Asa rp w�s'{p f" ,01, mar• ,fir a If n g' wl41 d'a4t.�6_i�ui ,wwwwwwww wsww.� r a rr.. a 'ca „ta•:rwnrwirr•wwr w ,. rare•-r.• .w ✓;�� '. z �+ ...wr•w�w••wwwa wrv••.r•rxrwr +� ww•ww of FggOd�,M"�'wi` i) � z sw �1� �,�� oNl ,,,.� ��aa•¢,w �rrr J w.. .��,.,��" �wwr.��«H'fN�waaoaw�wa llll�o � 'r � —�iiiIIIIIIIVm�" � I�r f� .S ka0 4t-Y drp ar, u- t o-i 141ff 4 Odl IdffV. > uou I�f. I �4J �nf d � �ktl'hk dl l�a„Y k4h III 61 III F wwn of"ir•ii III .11 01�1 r ,^ HAWTHORNrpr� a°- w ^. �'1'� VV.NV I R Map Legend � Y..I';)IN �xo••srswre� � w• 6� ! Municipal Boundary n��m SHURE DR Recreation Area o ��I';I t ,• FF V! Tt CELLULAR DR z •xr�w e��yii,gi:. d i4'r"� IA$�a haN .ii wiP '@k¢gµ e<VD Lake or River DR �� 0.2 0.4 0.8 1.2 1,6 tl1Pr„ bra COLLEGE d, Q w� CCPISCPftIUI naLCR saew Miles DR a ,n;,: as eR8 ky,}7 rvi Township High School District 214 Dr. David Schuler, Superintendent BUFFALO GROVE HI �.��-� � �� HIGH SCHOOL Carol Burlinski, Principal Mark Schaeizlein, Assistant Principal � .-- � -• Robert Hartwig, Associate Principal Stephen Kolodziej, Dean of Students Susan Carley, Associate Principal Kevin Schrammel, Dean of Students February 20, 2014 Officer Danielle Baron and K9 Saxon Deputy Jeremy Bruketta and K9 Sage Sargent John Combs and K9 Maxx Officer Jeff Elliott and K9 Bully Officer Jeremy Hoffman and K9 Duke Officer Philip Mazur and K9 Shane Officer Jason Nilles and K9 Keeper Officer Larry Popp and K9 Duke Officer Chad Schuttrow and K9 Colt Dear Officers: Thank you so much for participating in the canine search at Buffalo Grove High School on Wednesday, February 19, 2014.We truly appreciate the professional attitude and efficient manner with which the search was conducted that day. By conducting these searches we hope to stress to our students and our community that we consider the well being of our students as a top priority. Again, it was a pleasure working in partnership with all the officers and their dogs.. Sincerely, "') i Cat Robert Hartwig Associate Principal '(' IPA "T j & b An Equal Employment and Equal Education Opportunity Agency r ` Police Highlights - January 2013 Patrol Division Unlawful Use of a Weapon—(15 N Buffalo Grove Rd) Complainant reported several youths possibly drinking alcohol inside a vehicle, in the parking lot of the Walgreens. Officers located the vehicle and upon speaking with the youths, one ran from the area. After a short foot pursuit, officers apprehended the juvenile, who had in his possession a loaded handgun and marijuana. Juvenile was arrested and transported to the Lake County Juvenile Detention Center. Aggravated Battery—(Dundee Rd and Buffalo Grove Rd) Pregnant female reported she was struck several times in the face and spat upon, by her 19yoa boyfriend. The boyfriend was arrested and charged with aggravated battery Theft -(300 Block of Dogwood) Victim reported three acquaintances of her brothers came to the residence looking for money owed to them. When it was determined her brother was not home,the subjects took two laptops and left the residence. Theft from Vehicle -(100 Block of North Arlington Heights Rd.) Victim reported someone stole his catalytic convertor from his 1997 Toyota Four Runner. No arrest has been made. Theft from Vehicle -(200 Block of North McHenry Rd.) Victim reported someone stole her catalytic convertor from her 2003 Chevrolet Caviler. No arrest has been made. Traffic Unit During the month of December,the following Hot Spots were monitored: Checker Drive—Speeding Deerfield Pkwy—Speeding Thompson Blvd.-Speeding/Stop Sign 5 Hours 12 Hours 4 Hours 6 Citations 12 Citations 14 Citations 4 Citations for Other Violations 24 Citations for Other Violations 6 Citations for Other Violations The STOP Violation for the month of January was Using Electronic Communication Device while Driving. The police department issued 75 citations for this statute and 3 citations for other cell phone use related violations in January. The following top five high crash locations of 2012 were monitored for 70 hours,and resulted in 136 citations. • Buffalo Grove Rd. and McHenry Rd. • Lake Cook Rd. and McHenry Rd. • Arlington Heights Rd. and Lake Cook Rd. • Arlington Heights Rd. and McHenry Rd. • Buffalo Grove Rd. and Dundee Rd. Total: 91 hours were spent monitoring the Hot Spots and high crash locations,which resulted in 202 total traffic contacts. 1 Police Highlights - January 2013 Crash Reports for 2012 & 2013 YTD Crashes December 1400 1200 140 m ................ ....... .... 120 1000 100 800 80 600 60 400 ......_._. . 40 20 200 0 ° �. Property Personal Hit&Run Fatalities Property Personal Hit&Run Fatalities Damage Injury Damage Injury 1111111 Dec.-13 a Dec.-12 mim 2013 2012 Highway vs. Private Property Crashes Type of Crash Highway Private;,Property _ ..__W Dec.2013 YTD 2013 YTD 2012 Dec.m2013 YTD 2013 YTD 2012 Property Damage 99 904 751 18 273 289 Personal Injury 7 136 131 1 10 7 Hit & Run 8 42 46 5 57 43 Fatalities 0 0 0 0 0 0 Total 114 1082 928 30 340 382 Overwei ht Truck En orcement for December Numberof Trucks Amount of Fines December 2013 8 $29,187.00 December 2012 0 $0.00 m 2 Police Highlights - January 2013 Administration Crime Prevention During January,there were 152 false burglar alarms. Crime Prevention sent letters to these businesses offering security evaluations and will follow up in an attempt to limit the false alarms. Numerous community outreach programs were conducted including tours, senior presentations and security evaluations. Several background investigations for liquor license and cleaning crew team members were conducted. Proiects Numerous new Taser X2 units were received and prepared for deployment following the upcoming training sessions. Additional planning and scheduling was completed in preparation for the installation and switch over to the Panasonic squad video systems. Several meetings were attended including social media tracking, Executive Safety and a staff meeting. Monthly proficiency training was planned and job responsibility realignment continued. Administrative Tows In the month of January, we towed and impounded 26 vehicles for a variety of violations documented under Chapter 10.20 of the Buffalo Grove Municpal Code. A total $13,000.00 in fees were collected. During January of 2013, 5 vehicles were towed and impounded, and year to date was$2,500.00. ..... Revenue Month YTD '14 YDT'13 Administration Tows $13,000.00 $13,000.00 $2,500.00 Municipal Bail Fees $740.00 $740.00 $0.00 .. .. DUI Fund* $1,541.00 $1,541 00 . $1,757 00_ Court Fines* $27,406.00 mmmmm_._® ®$27,406 00 w W$37,330.00 Vehicle Equipment Fund Fees* $4,138.00 $4,138.00 $6,060.00 Warrant Arrest Fees* $2,022.00 $2,022.00 $0.00 ..... _............._................................... _.................. Crash Report Fees $585.00 $585.00 $620.00 E-Ticket Fees* ....__......._............. $310.00 $310.00 $403.00 Auctioned Property $0.00 $0.00 $0.00 .�. .. ..... _...._... __..-�.__...�_..._ . ...-..-._ ......... ......... Overweight Trucks $3,156.00 $3,156.00 $0.00 *Is one month in arrears. 3 Police Highlights - January 2013 300 ._ "op Nine Calls For Service 250 (not including any crash related incidents) 200 150 lllllllllli Jan.-14 100 Jan.-13 50 0 id 9, 16 d .to tc` Jy �w a� 0 •�� P �• F` Pat \`moo �JyQ P �� ............................................. ........... ...... ......... 1600 1400 1200 1000 800 1 FOIE Jan-14 Calls for Service -January � Y 600 �� Jan-13 400 f I 200 0 �, y Part I Part II Part III ................. ....... ........... 1600 1400 - Calls for Service 1,375 J 116 January- 1200 Year to Date 1000 800 _ _ M YTD-Jan 2014 600 0 YTD-Jan 2013 400 - 200 _87 92 24 34 0 4 .p Part I Part 11 Part III Police Highlights - January 2013 Citations and Parking Tickets 1,200 989 1,000 800 IO Jan-14 600 1III1 YTD 2014 400 0 YTD 2013 200 0 Citations Parking Tickets ................................................................. Patrol and Traffic Arrests by Year and Month Felony Misd, Drug DUI Warrant Other Total ..Jan. '14 3 9 7 .�.....2.5...��...._�._....__.....1.3...............................3..............� 60 ....YTD. `14 3 9 � ��.......25...........� .��......��13.......�� 3 60 Department Wide Arrests UEJan-14 EYTD 2014 0YTD 2013 Jj 66 66 /i. 47 ✓/�% 4 /, Part I Crimes �... .. .,.. e S Part II Offenses Part III Codes 5 Police Highlights - January °°�� 1 Investigations Investigations were assigned 12 new cases during the month of January, bringing their total to 38 open cases. January2014 M Closed Cases 111111111111 Active Cases Arrests 3 % ii The Juvenile Division had 10 total contacts, and 10 total offenses. All seven of these offenses were misdemeanor offenses and two were felony. Peer Jury,2 Contact,2 Local Ordinance,3Il�ull�'i Petition-Lake County,3 I I Juvenile Dispositions Evidence During the month of January, 28 cases were entered into evidence. As a result, 65 items were submitted as Evidence/Property. 6 PUBLIC WORKS DEPARTMENT OPERATIONS DIVISION March-14 WATER PUMPAGE REPORT TOTAL THIS PERIOD FISCAL YEAR TO DATE LOCATION CURRENT, LAST YEAR CURRENT LAST YEAR Well/Pumping Station#1 345 So.Arlington Heights Rd. Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.000 Lake Water Pumpage(mil.gal.) 7.742 11.124 23.295 32.887 TOTAL PUMPAGE 7.742 11.124 23 295 32.887 Well/Pumping Station#2 525 No.Arlington Heights Rd, Well Pumpage(mil.gal) 0.000 0.000 0.000 0„000 Lake Water Pumpage(mil.gal.) 25.225 17.011 74.833 59.462 TOTAL PUMPAGE(mil.gal.) 25.225 17.011 74.833 59.462 Well/Pumping Station#6 120 Horatio Blvd. Well Pumpage(mil,gal,) 0.000 0.000 0.000 0.000 Lake Water Pumpage(mil,gal) 32,.8,54, 32.,338 97.026 81.162 TOTAL PUMPAGE(mil.gal.) 32.854 32.338 97.026 81.162 Pumping Station#7 401 LaSallle Ln. Lake Water Pumpage(mil.gal.) 29.420 37.215 95,238 105.257 TOTAL PUMPAGE(mil.gal) 29.420 37.215 95.238 105.257 Total Well Pumpage(mil.gal.) 0.000 0.000 0.000 0 000 Total Lake Water Pumpage(mil.gal.) 95 241 97.688 290.392 278.768 TOTAL GALLONS PUMPED(mil.gal.) 95.241 97.688 290.392 278.768 AVERAGE DAILY USAGE(mgd) 3,072 3.151 3,227 3.063 Comments Submitted by: �1ec Section pevisn .. 54 Reviewed by: Superintendent -Pt blie Works Utilities K:/water/report/monthy/pumpage 2010 VILLAGE OF BUFFALO GROVE OPERATIONS DIVISION WATER AND SEWER SECTION March-14 WATER DAILY PUMPAGE SUMMARY LOG (mgd) Date ISouthwest Northwest ISouth North DAILY RAIN Well 41 Well#2 rell#6 Res.#7 TOTAL GAUGE 03/01/14 0.260 0.843 1.047 1.096 3.246 0.000 03/02/14 0.293 1.019 1.044 1.256 3.612 0.000 03/03/14 0.259 0.597 1.093 1.072 3.021 0.000 03/04/14 0.298 0.922 1.092 1.072 3.384 0.000 03/05/14 0.281 0.805 1.103 1.167 3.356 0.000 03/06/14 0.260 0.903 1.091 0.954 3.208 0.120 03/07/14 0.258 0.685 1.078 0.921 2.942 0.000 03/08/14 0.276 0.789' 1.052 1.101 3.218 0.000 03/09/14 0.277 0.860 1.007 1.228 3.372 0.000 03/10/14 0.247 0.786 1.074 0.936 3.043 0.000 03/11/14 0.243 0.878 1.071 0.850'' 3.042 0.040 03/12/14 0.239 0.730 1.087 0.980 3.036' 0.010 03/13/14 0.241 1.021 1.086 1.011 3.359 0.000 03/14/14 0.209 0.647I 1.053 0.910 2.819 0.000 03/15/14 0.261 0.829 1.042 1.013 3.145 0.000 03/16/14 0.287 0.774 1.019 1.277 3.357 0.000 03/17/14 0.248 0.775 1.077 0.944 3.044 0.000 03/18/14 0.239 0.776 1.071 0.830I 2.916 0.000 03/19/14 0.239 0.839 1.074' 0.870 3.022 0.190 03/20/14 0.243 0.820 1.076 0.877' 3.016 0.000 03/21/14 0.243 0.770 1.079 0.781 2.873 0.000 03/22/14 0.253 0.800 1.021 0.935 3.009 0.000 03/23/14 0.255 0.830 1.014 1.050 3.149 0.000 03/24/14 0.2221 0.820 1.063 0.797 2.902 0.000 03/25/14 0.218 0.874 1.069 0.783 2.944 0.000 03/26/14 0.220 0.736 1.066 0.730 2.752 0.000 03/27/14 0.217, 0.898 1.057 0.710 2.882 0.270 03/28/14 0.217' 0.697 1.059 0.539 2.512 0.150 03/29/14 0.239 0.813 1.030' 0.848 2.930 0.000 03/30/14 0.259 0.922 1.002' 1.095 3.278 0.000 03/31/14 0.241 0.767 1.057 0.787 2.852 0.000 TOTAL 7.742 25.225 32.854 29.420 95.241 0.78 Village of Buffalo Grove Public Works Department March 2014 Central Garage Section Fleet Cost Detail This Fiscal Year This Fiscal Year Last Fiscal Year Last Fiscal Year Current Period, Year,To-Date. Current Period Year To-mDmate, Usage-Miles/Hours 88,668.0 256,575.0 94,229.0 259,381.0 Fuel-Gasoline Gallons 5,811.0 19,262.2 6,337.0 18,491.9 Fuel-Diesel Gallons 5,637.0 23,669,0 5,102.0 16,042.3 Fuel Usage-MPG/MPH 7,7 6.0 8.2 15.3 En-Oil-Usage/Qt. 0.0 0.0 0.0 0.0 2nd-Oil-Usage/Qt. 0.0 0.0 0.0 0.0 Road Calls 2.0 3.0 0.0 0.0 #Repairs 620.0 1,961.0 633.0 2,098.0 Shop Hours 679.0 2,047.8 648.0 1,862.0 Down Hours 3,460.0 9,249.0 1,901.0 9,817.0 Cos ltmk Cost /Mile Cos IM9 Cost /Mile 4211 -Gasoline 17,629.49 0.199 55,593.5 0.627 20,819.7 0.077 53,905.5 0.077 4212-Diesel 24,178.95 0.273 83,016.5 0.936 18,217.3 0.047 50,400.4 0.047 4215-Add Eng-Oil 0.00 0.000 0.0 0.000 0.00 0.000 0.0 0,000 4215-Add 2nd-Oil 0.00 0.000 0.0 0.000 0.00 0.000 0.0 0.000 4213-Shop Parts 12,581.16 0.142 45,628.9 0,515 7,797.7 0.071 37,784.8 0.071 4214-Shop Labor 43,161.06 0.487 84,930.2 0.958 38,776.9 0.175 110,010.2 0,175 4218-Outside Repair 21,538.90 0.243 39,555.3 0.446 4,212.5 0.357 9,226.4 0,357 TOTAL 119,089.56 1.343 308,724.36 1.203 89,824.00 0.953 261,32737 1.008 Submitted bye ' F et `ariiger .,... .. ' � Reviewed bye Deputy Director of Fyublic Works g:\common\garage\reports\monthly\monend14 PUBLIC WORKS DEPARTMENT OPERATIONS DIVISION FebruaryA4 WATER PUMPAGE REPORT (month) TOTAL THIS PERIOD FISCAL YEAR TO DATE LOCATION CURRENT LAST YEAR CURRENT LAST YEAR Well/Pumping Station#1 345 So.Arlington Heights Rd, Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.000 Lake Water Pumpage(mil.gal.) 7.630 11.848 15.553 21.763 TOTAL PUMPAGE 7.630 11.848 15.553 21.763 Well/Pumping Station#2 525 No.Arlington Heights Rd. Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.000 Lake Water Pumpage(mil.gal.) 24.246 21.028 49.608 42.451, TOTAL PUMPAGE(mil.gal.) 24.246 21.028 49.608 42.451 Well/Pumping Station#6 120 Horatio Blvd. Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.000 Lake Water Pumpage(mil.gal.) 30.686 17.220 64.172 48.824 TOTAL PUMPAGE(mil.gal.) 30.686 17.220 64.172 48.824 Pumping Station#7 401 LaSallle Ln. Lake Water Pumpage(mil.gal.) 32.061 32.745, 65.81„8 68.042, TOTAL PUMPAGE(mil.gal.) 32.061 32.745 65.818 68.042 Total Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.000 Total Lake Water Pumpage(mil.gal.) 94.623 82.841 195.151 181.080 TOTAL GALLONS PUMPED(mil.gal.) 94.623 82.841 195.151 181.080 AVERAGE DAILY USAGE(mgd) 3.379 2.959 3.308 3.018 Comments Submitted by: Vat e°tiction-Supervisor Reviewed by: r° 14", . . m Superintendent Public`Works Utilities K:/water/report/monthy/pu m page 2010 VILLAGE OF BUFFALO GROVE OPERATIONS DIVISION WATER AND SEWER SECTION February-14 WATER DAILY PUMPAGE SUMMARY LOG(mgd) Date ISouthwest lNorthwest ISouth North DAILY RAIN ell#1 ell#2 Well#6 Res.#7 TOTAL GAUGE 02/01/14 0.252 0.948 1.043 L1.075 3.318 0.000 02/02/14 0.289 0.8111 1.020 1.235 3.355 0.000 02/03/14 0.249 0.797 1.083' 1.000 3.129 0.000 02/04/14 0.241 0.924 1.076 0.898 3.139 0.000 02/05/14 0.227 0.701 1.078 0.938 2.944 0.000 02/06/14 0.248 0.784 1.093 0.973 3.098 0.000 02/07/14 0.244 0.861 1.109 1.032 3.246 0.000 02/08/14 0.266 0.782 1.056 1.077 3.181 0.000 02/09/14 0.281 0.841 1.028 1.262 3.412' 0.000 02/10/14 0.275 0.870 1.106 1.213 3.464 0.000 02/11/14 0.272 0.904 1.128 1.1671, 3.471 0.000 02/12/14 0.275 0.870 1.121 1.221 3.487 0.000' 02/13/14 0.273 0.904 1.117 1.166 3.460 0.000 02/14/14 0.271 0.785 1.137 1.259 3.452 0.000 02/15/14 0.306 1.188 1.118 1.230 3.842 0.000 02/16/14 0.311 0.621 1.0851 1.261 3.278 0.000 02/17/14 0.281 1.057 1.113, 1.287 3.738 0.000 02/18/14 0.278 0.773 1.112 1.111 3.274 0.000 02/19/14 0.276 0.908 1.114 1.082 3.380 0.000 02/20/14 0.273 i 0.933 1.120 1.140 3.466 0.000 02/21/14 0.273 0.743 1.129 1.180 3.325 0.000 02/22/14 0.300 0.902 1.097 1.239 3.538 0.000 02/23/14 0.337 0.950 1.080 1.366 3.733 0.000 02/24/14 0.272 0.918 1.116 1.284 3.590I 0.000 02/25/14 0.280 0.861 1.1 181 1.148 3.407 0.000 02/26/14 0.272 0.856 1.117 1.153 3.398 0.000 02/27/14 0.255 0.906 1.094 1.049 3.304 0.000 02/28/14 0.253 0.848 1.078 1.015! 3.194 0.000 TOTAL 7.6301 24.246 30.686 32.061 94.623 0.00 Villaga of Buff bilo Grove Public Works Department February 2014 Central Garage Section Fleet Cost Detail This Fiscal Year This Fiscal Year Last Fiscal Year Last Fiscal Year Current Period, Year-To-Date. Current Period Year-To-Date Usage-Miles/Hours 87,996.0 167,907.0 106,741.0 177,043.0 Fuel-Gasoline Gallons 6,282.9 13,451.2 6,203.0 12,328.8 Fuel-Diesel Gallons 7,239.2 18,032.0 0.0 0.0 Fuel Usage-MPG/MPH 6.5 11.0 7.6 7.3 En-Oil-Usage/Qt. 0.0 0.0 0.0 0.0 2nd-Oil-Usage/Qt. 0.0 0.0 0.0 0.0 Road Calls 1.0 1.0 0.0 0.0 #Repairs 671.0 1,341.0 728.0 1,431.0 Shop Hours 688.8 1,368.8 772.0 1,286.0 Down Hours 2,163.0 5,789.0 2,275.0 6,213.0 Cos ILKk Cost ILKk Cos ILKk Cos ILKk 4211 -Gasoline 17,629.49 0.200 37,964.0 0.431 19,707.3 0.077 36,217.4 0.077 4212-Diesel 24,178.95 0.275 58,837,5 0.669 27,112.7 0.047 36,411.0 0.047 4215-Add Eng-Oil 0.00 0.000 0.0 0,000 0.00 0.000 0.0 0.000 4215-Add 2nd-Oil 0.00 0.000 0.0 0.000 0.00 0.000 0.0 0.000 4213-Shop Parts 16,136.55 0.183 33,047.7 0.376 8,558.9 0.071 25,357.3 0,071 4214-Shop Labor 689.00 0.008 41,769.1 0.475 64,982.9 0.175 76,655.7 0.175 4218-Outside Repair 14,337.00 0,.163 18,016.4 0.205 4,585.5 0.357 6,072.0 0,,35,7. TOTAL 72,970.99 0.829 189,634.80 1.129 124,947.35 1.171 180,713.42 1.021 Submitted lay ee anagr - .. F +f Reviewed key eputy Directror of Public Works g:\common\garage\reporls\monthly\monendl4 ENGINEERING SERVICES MONTHLY REPORT MARCH 2O14 Waterbury Place Engineering punch list work continues. Bucky's Express Storm sewer construction continues. Entrance aprons and sidewalk construction continues. Chase Bank MWRD approved final inspection,-- rr nico, P.E. Village Engineer Kevin J. Hehir Engineering Technician KJH/Mar14 3 I " w o Y J o u m w 2 a m O a z a a ¢ \ o LL fV Ol _ O O J \ \ d n o N n n Y Z g 3 W w a w o a W � � Z i Q `) O O � QQ (7 a 1 Q Z V S � � Z m W LL N N N Z Q J Q IA Z CL ca 3 z z 2 W a IL " m o z O In W a 2 v 0: W W Q O li J Lu L W d a � 4 yL z $ cc g 3 OC � Z O a u N N N N lD M ci ♦-1 O O rl c-I K O O O O O O M Z Q 0l a) 00 Ol In In O N N N N N N V W_ F- J_ '� z r O' F— w z u I- W w u z m u w m a m \ ^I m Q " D O w Q Y g N U a a a m u > 3 m ENGINEERING SERVICES MONTHLY REPORT FEBRUARY 2014 Waterbury Place Engineering punch list work continues. Bucky's Express Storm sewer construction continues. Entrance aprons and sidewalk construction continues. lian T. ,onwo,` E. Village Engineer /Z.-Nff" Keyi J. Hhir Engineering Technician KJH/Feb14 3 c } o U V U Z a m O= a o 0 aC'4 ...... N u n u 0) Ln a LL ¢ o 00 ti N 0) N O O O J IL n o ti N � n hd i w Z 5 W 3 W Q W ❑ Q� K ❑ w Z ❑ � W H (7 W J U Z w Z ❑ m N O Z at! O a t ❑ a z l7 d a a z � x m w z z a 5 J � Z m W W a > k N 3 ❑ N N N ❑ Z Q 2 O J � Q H z C LU LA 0}1 J Q 3 r z W Q a i C ome O � z u a g W u W Q Q 0 OC w 9% O o a r uw d a 0 a a W i $ g 3 Z O a H u N N 14 0 0 N ON N NO NN ON NO O N N a Z a rn 0) m m Ok k k M N N u W_ w J Y z F— J Z Or U w Q uj Q w g ❑ v~i Q N u Z Z 2 C Q < G 7 CIO w m W w W Q Y a g Q O oc U 0. m U > d m VILLAGE OF BUFFALO GROVE BICYCLE PLAN April 21, 2014 V muummi uu�i u� � mm�uu �um�� i Village of Buffalo Grove, Illinois 50 Raupp Boulevard Buffalo Grove, IL 60089 League of Illinois Bicyclists, 2550 Cheshire Dr, Aurora, IL 60504 Table of Contents 1 Introduction/Executive Summary 1 2 Bikeway Types in the Buffalo Grove Plan 3 Standards and Guidelines 3 Trails 3 Sidepaths 3 On-Road Bikeways 5 Bike Lanes 5 Signed Bike Routes 6 Combined Bike/Parking Lanes 6 Shared Lane Markings 7 Signal Activation by Bikes 8 3 Guidelines for Bikeway Recommendations 9 Guiding Principles and Selecting Bikeway Type 10 Generating Public Support 11 "Collector Options" 11 4 Bikeway Network Recommendations 14 Understanding the Maps 14 Understanding the Project List 20 Access Links to Sidepaths 23 Sidepath Crosswalks 23 Mid-Block Trail Crossings 24 Traffic Signals for Bicycle Actuation Study 25 Bikeway Wayfinding Signage System 25 Trail Usage Signing and Striping 27 Trail Maintenance 27 5 Standards for Road Design and Development 28 6 Other Recommendations 33 Bicycle Parking 33 Education 35 Encouragement 36 Enforcement 37 7 Plan Implementation 38 Bike/Ped Advisory Commission & Coordinator 38 Technical Resources and Training 39 Multi-Year Work Plan 40 Implementation Funding 40 Bicycle Friendly Community Designation 41 Annual Evaluation and Long-term Goal 42 Appendices 43 1 —Map of 2011-2013 Car-Bike Crashes 43 2—Buffalo Grove Plan Steering Committee 44 and Other Plan Participants 3 —Public Brainstorming Workshop Results 45 4—Road Segment Data 47 5 — Summary of Major Funding Sources 54 6—Building Blocks of a BFC 57 I Introduction/Executive Summary The Village of Buffalo Grove is located approximately 33 miles northwest of downtown Chicago and 20 miles north of O'Hare International Airport. The Village's land area is 9.3 square miles, with 21.7 percent of the area in Cook County and 78.3 percent in Lake County. Neighboring communities include Arlington Heights, Lincolnshire, Long Grove, Riverwoods, Vernon Hills and Wheeling. The Village's current population is 41,715 (2012 U.S. Census Bureau estimate). Buffalo Grove was incorporated in 1958 and experienced strong growth in population and land area for several decades. The Village's Comprehensive Plan projects the Village's land area could reach approximately 11.2 square miles with a total population of 48,000. The Village has excellent transportation access for residents, businesses, employees and visitors. The Village is served by the Metra North Central rail line connecting to downtown Chicago and O'Hare airport. Pace bus service provides access to adjacent communities, the Metra Milwaukee District North rail line and the Skokie Swift CTA Yellow Line. The regional road system serving the Village includes Aptakisic Road, Buffalo Grove Road, Lake Cook Road, and state routes 21, 22, 45 and 68, with direct links to Route 53 and Interstate 94. Biking is a popular activity in communities such as Buffalo Grove. Cycling is a moderate form of exercise within the physical capabilities of most people. However, it need not be limited to weekend outings on designated trails. Although bicycling is often thought of as just for recreation and exercise, nearly half(43%) of all bike trips are destination-basedi—and many more would be if better facilities existed. Biking can be a great form of transportation, especially for short, local trips. National data indicate that 27% of all car trips are one mile or shorter; 40% are less than two miles. When cycling conditions are improved,people are more willing to use bikes instead of cars for these short trips—which benefits their health,pocketbooks and surrounding air quality. Besides those who bicycle by choice, there are residents — including children, many teenagers, and some low-income workers —who depend on cycling as a transportation necessity. For all these reasons and more, the Village of Buffalo Grove has invested in an extensive bicycle network. The Village's bike path system includes over 50 miles of off-road multi-use paths and sidepaths (widened sidewalks) along most major roads. The positive community response to Buffalo Grove's bikeways led to a Village Bicycle Committee and a desire to achieve"Bicycle Friendly Community" (BFC) designation. The award, from the national League of American Bicyclists, goes to towns with well-developed and diverse bikeway networks, education and enforcement programs, and more. In 2011, the 1 2001 National Household Travel Survey 1 Bicycle Committee recommended creation of this comprehensive bicycle plan to prioritize the steps needed to join eight other Illinois cities with BFC designation. The Village is committed to improving the bike path and pedestrian system. The current planning effort will offer guidance in making strategic improvements, including safer street crossings for bicyclists and pedestrians, completion of the path and sidewalk network, wayfinding signage at key locations, and links to paths and trails in adjacent communities. Chapter 2 of the plan explains the types of on-road and off-road bicycle facilities needed for a denser and more complete bikeway network in Buffalo Grove. The primary target audience for the additions is the "casual adult" bicyclist, although the needs of advanced cyclists and children are both addressed. A thorough analysis is used to determine which option is appropriate for each of the "routes to study" suggested by the public. As described in Chapter 3, criteria include need, cost, technical factors, and strategies to gain public support while avoiding common bike plan pitfalls. Chapter 4 details the specific recommendations for the bikeway network. These include completion of a few major roads' sidepaths where gaps exist, expansion of some existing trails on their own rights-of-way, crossing and crosswalk improvements, trail signing and maintenance, remedying demand-actuated stoplights not triggered by on-road bicycles —and posting wayfinding signage for the network. However, the main suggestion is to add on-road bikeways on most of the Village's residential collector roads, choosing whichever of a menu of "collector options" is most suitable for each location. The chapter includes maps and tables for easier viewing of the recommendations. Chapter 5 suggests changes to the Village's road standards and development ordinances to automatically add bikeways as part of future road projects by Buffalo Grove and county/state road jurisdictions. A"complete streets" policy is recommended. Chapter 6 identifies easy-to-use (and free)resources and strategies to supplement infrastructure investment with bicyclist education, motorist education, enforcement, and encouragement efforts. In addition, recommendations are offered on retrofitting bicycle parking where needed and adding bike parking requirements to the Village development ordinance. Chapter 7 focuses on strategies to ensure the plan is implemented after adoption. Primary recommendations call for naming of a staff Bicycle/Pedestrian Coordinator and establishment of an ongoing Bicycle and Pedestrian Advisory Commission. The plan recommends a multi-year implementation work plan with opportunistic and stand-alone projects in the Village's Capital Improvement Program. Costs of various bikeway types are listed, along with funding and grant suggestions. Buffalo Grove's present and future chances for Bicycle Friendly Community designation are assessed. Finally, the plan calls for an annual plan implementation report to track progress. 2 2 Bikeway Types in the Buffalo Grove Plan Standards and Guidelines The 2012 Guide for the Development ofBicycle Facilities by the American Association of State Highway and Transportation Officials (AASHTO)forms the technical basis for the plan's recommendations. The AASHTO guidelines are generally recognized by the industry —and the court system —as the standard for bicycle facility design. The Illinois Department of Transportation encourages communities to consult these guidelines and the Manual of Uniform Traffic Control Devices (MUTCD)when developing bicycle plans. A general overview of bicycle facility options follows; more engineering details are in the publications. r r Trails Multi-use trails are physically separated from motor " vehicle traffic, except at road crossings. Trails accommodate a variety of users, including pedestrians � v bicyclists, and others, for both recreation and transportation purposes. Trails away from roads, on easements or their own rights-of-way, tend to be more pleasant and popular. Examples in Buffalo Grove s include the Elliott Hartstein Trail, other trails built and maintained by the Village and the Buffalo Grove Park Figure 2.1. Multi-use trail on its own District, and the Des Plaines River Trail_ right-of-way Sidepaths Sidepaths are trails running immediately parallel to a roadway, essentially a widened sidewalk. Buffalo Grove has an extensive network of 8' concrete sidepaths along most of the major roads in the village. Compared to trails on their own rights-of-way, a larger fraction of sidepath use is for transportation purposes. While the physical separation from traffic provides a sense of security to sidepath users, intersections present inherent conflicts and visibility problems — especially for sidepath cyclists riding against the flow of adjacent traffic. In fact, all but two of Buffalo Grove's 34 car-bike crashes the past three years occurred at intersections, usually on sidepaths along major roads and involving child or casual adult bicyclists (see map in Appendix 1). Understanding these inherent conflicts can help in efforts to improve sidepath safety. 3 Figures 2.2 and 2.3 illustrate the visibility problems leading to the intersection conflicts. In Figure 2.2, Car B crosses the sidepath to turn right onto the parallel street. Rarely do motorists stop at the stopline—usually stops are in the crosswalk or at the street edge. Many do not fully stop. Many will look only to their left. Cyclist 2 might be seen. Cyclist I is much less likely to be seen. Car A turns right off the parallel road then crosses the sidepath. Again, Cyclist 2 might be seen but Cyclist I is less visible. Particularly where a large turning radius permits fast turns, many Figure 2.2. Right tul°ns motorists do not yield to cyclists across sidepaths. entering or already in the crosswalk. In Figure 2.3, Car C looks ahead, waiting for a traffic gap to turn left, then accelerates through the turn while crossing the crosswalk. Cyclist 4 might be seen. Again, the contra-flow cyclist(3) is less likely to be seen. If the traffic gap is short sudden stops would be difficult. Figure 2.3. Left-turn across sidepath. It should be noted that a contributing factor in at least some of these conflicts is disregard of pedestrian crosswalk laws and possibly traffic controls by bicyclists. Education and enforcement of both motorists and bicyclists can help somewhat in controlling sidepath problems. Chapter 6 provides some recommendations. In addition, sidepath conflicts can be reduced through engineering by: • Bringing the sidepath closer to the road at intersections, for better visibility during all turning motions and better stopline adherence for right-turners • Using pedestrian refuge islands to break up major crossings and right-in-right-out entrances —right-turn corner islands ("porkchops") are particularly effective • Using higher visibility crosswalks —see the recommendations in Chapter 4 • Using experimental signs, such as those used in St. Charles and elsewhere These treatments are illustrated in Figures 2.4 and 2.5. 44y4444y4441y444ySSS««<��r' '�� iiiiii E 1111gSti IIIII�111,,,. Illli nm iinnn• t?�I��i�I titillytitilySSS««�� jlllllllll�� 5555�11111111111 11111111��iVVyyyV �I� \1\�011�1 i,i,llllllllllll��lllll'i,i,i,i,,; Parallel Roadway , Path Mt-acting Roadway Figure 2.4. Left: Bringing sidepath crossings closer to the parallel road. Right: Signage. 4 Figure 2.5. Right-turn corner island and high-visibility continental crosswalks, southeast corner o Deer geld and Weiland On-road Bikeways Expanding Buffalo Grove's bicycle network beyond its sidepath system requires the determination of appropriate bikeway choices for residential collector roadway corridors having lower traffic volumes. Many believe sidepaths or sidewalks are always safer than on-road bicycling. Surprisingly, this is not the case where there are many side streets, residential driveways, and commercial entrances — especially for"contra-flow" cyclists biking against the flow of traffic. The visibility issues described above are a prime reason. Note that for each motorist turning motion illustrated in Figures 2.2 and 2.3, an on-road cyclist on the right side of the road is within the motorist's viewing area. It is fairly rare for a bicyclists to be struck from behind in towns, especially during the day or when the bicycle is well lit at night. The AASHTO guide describes the above and other sidepath issues in discouraging their use in inappropriate locations. In general, sidepaths may be better choices than on-road bikeways for faster, busier roads without lots of crossings — as seen frequently in Buffalo Grove. Since that is not the case for the village's residential collectors and some other roads, various on-road bikeway options are considered in this plan. Bike Lanes Bike lanes are portions of the roadway designated for bicyclist use. Bike lanes are between five and six feet wide (including gutter pan) on each side of the road with a stripe, signage, and pavement markings. Cyclists in each bike lane travel one-way with the flow of traffic. Sample results around the country for roads �� with bike lanes include: • More predictable movements by both cars and bikes • Better cyclist adherence to laws about riding on the right side of the ad • Dramatic increases bases in g G bike usage with lower car-bike crash rates �� //iiii is P y • Decreased car-car crashes, too— possibly from a traffic calming effect Figure 2.6. Bike lanes (other side not shown). 5 Parking is not permitted in designated bicycle lanes. When a road has bike lanes and adjacent parking, the bike lanes should be striped between the parking space and the travel lanes. Regular sweeping is important, as bike lanes tend to collect debris. Illllllllllu n. Signed Bike Routes u � Gn Some roads may be identified by signage as preferred bike routes, because of particular advantages to using these routes compared to others. These "signed shared roadways" may be appropriate where r ;-------- -.: there is not enough room or less of a need for dedicated bike lanes. IIII A road does not require a specific geometry to be signed as a Bike .............................................................................................................., Route,providing flexibility. A Bike Route may be a striped or unstriped street, or a road with paved shoulders. It is recommended to use the updated signage styles available in the Manual of Uniform Traffic Control Devices (MUTCD). Some can also provide wayfinding assistance at intersections with supplemental destination plates and arrows placed beneath them. u n n moi n The 2009 version of the MUTCD manual includes signs that . ...._ combine bike route designation with wayfinding information. Some . .. .. ............................. 93��= Illinois towns have put two or three destinations on a single sign, with mileages. Figure 2.7 illustrates some examples. 3llgllli0000000000000000illlllllllll000lllll0000000000gpppigll Wayfinding signs are useful throughout the bikeways network, whether along a trail, sidepath, bike lane or route. Consult MUTCD Figure 2.7. Bike Route wayfinding sign options. for spacing and placement specifications. Top: Dll-1/DI-1 Middle: -11 e Further recommendations on a bikeway network wayfinding system DI Bottom: DI-2b for Buffalo Grove are in Chapter 4. Combined Bike/Parking Lanes Some residential collector streets with wide lane widths permit on-street parking, o but parked cars are sparse under 5/o or 10% occupancy— except perhaps one special occasions ("party-parking"). While . 2 . this may be an opportunity for dedicated - bike lanes, removal of parkingon even one side may bepoliticallyinfeasible— even though the wider lanes often encourage faster traffic speeds through neighborhoods. Figure 2.8. Combined Bike/Parking Lanes. 6 A fallback option is to stripe off 7-8 feet(including gutter pan) for the occasional parked car. This space, essentially an "urban paved shoulder", may be used by bikes, too. Sign the road as a Bike Route, but do not include any designated Bike Lane signage or pavement markings. Cyclists in this space would pass parked cars just as they do on road shoulders and unstriped roads. Benefits include: • An increased perception of comfort by the cyclist • Lower likelihood of the occasional parked car being hit by another car • The traffic-calming effect of narrower lanes, i.e., slowing car speeds Westbound Pauline, west of Weiland, is a current example—minus the Bike Route signage. "Combined Bike/Parking Lanes" (CBPLs) allow parking, but Bike Lanes do not. Steps should be taken to avoid confusion. Combined Bike/Parking Lanes should use signage indicating parking permission information. Bike Lanes should use"no parking" signs (where there is no adjacent on-road parking). Shared Lane Markings Pavement markings inform cyclists of optimum lane positioning. Also, markings are more effective than signage alone in reminding drivers of the possibility that they will see a bicyclist in the road. Bicycle positioning on the roadway is important to avoiding crashes with cars turning at intersections and doors opening on parked cars. Figure 2.9 shows a Shared Lane Marking (or"sharrow"), approved in the MUTCD. Elgin and Northbrook are two of several Illinois cities using these. The"SLM" marking is used primarily for streets with speed limits below 40 mph ° having insufficient width (or need) for bike lanes. On such roads with significantly \ occupied on-street parallel parking, the �� s . center of the marking shall be 11 feet(or Figure 2.9. Shared Lane more) from the curb; with no occupied Marking (or "Sharrow'). parking, the center of the marking shall be 4 Figure 2.10. feet(or more) from the curb. The markings should be placed right after an intersection and spaced at intervals of 250 feet thereafter. See MUTCD chapter 9 for more installation guidance. The shared lane marking also can be used to indicate correct straight-ahead bicycle position (middle cyclist in Figure 2.10) at intersections with turn lanes, where bike lanes or combined bike/parking lanes have been temporarily dropped. SLMs should be supplemented with wayfinding signage. 7 Signal Activation by Bicycles n Both bicycles and motorcycles have difficulty TU EST activating demand-actuated traffic signals. Cars GREEN may not be present to trip the signal, or cars may be stopped too far back of a bike. Pedestrian push-button actuation, if present, is often inconveniently located for on-road bikes. 0 N Ok Illinois now has a law by which bicyclists and motorcyclists may treat stoplights like stop Figure 2.11. Signal activation marking and sign. signs, after two minutes of not being detected. Engineering solutions are safer and preferred. For existing intersections, the MUTCD-approved Bicycle Detector Pavement Marking (MUTCD Fig. 9C-7) in Figure 2.11, together with the R10-22 Bicycle Signal Actuation Sign, can indicate a detector trigger point for actuating the signal. For standard detectors, the detector's perimeter— such as its right edge—is more sensitive to bicycles. Correct tuning of the detector may be needed, too. For new intersections, quadrupole loop detectors or new camera detection technology could be used, as they are more sensitive to bikes and motorcycles. The detector marking also serves to indicate proper bicycle position at an intersection. Chapter 4 identifies and prioritizes intersections to study and possibly resolve this issue. 8 3 Guidelines For Bikeway Recommendations Introduction A bikeways network is comprised of routes that are particularly important because they serve key destinations and facilitate travel across barriers. Although all village streets, except where prohibited, will be used by cyclists, a designated bikeways network helps direct them to particularly favorable routes, especially for mid- and long-distance trips. Developing a plan for a bikeways network establishes priorities for improvements, such as striping for bike lanes or combined bike/parking lanes, completing sidepaths and trails, adding wayfinding signs and improving crossings. Buffalo Grove's bikeways network was developed with a variety of inputs: • Public Involvement: On May 2, 2013, a"Public Brainstorming Workshop" was attended by 25 residents. The purposes of the workshop included: a) gather local resident knowledge on biking needs; b)prioritize road corridors and other routes to study for potential improvements; c)build community support for the plan and its implementation. Each attendee marked individual maps with suggestions. A group exercise followed in which top priorities from three geographic regions of the Village were discussed and reported. See Appendix 2 for results. • Consultation with Village Staff Steering Committee: In addition to the workshop, meetings were held with the Steering Committee of the Buffalo Grove Bicycle Plan, consisting of Village staff(see Appendix 1). The committee guided the project approach and recommendations, while providing much valuable input on existing conditions, data collection, and more. • Review of Northwest Municipal Conference and neighboring towns' plans: Incorporated were connections to neighboring communities' existing and planned bikeways. Recommendations for bikeways along Dundee Road and Deerfield Parkway were given extra consideration due to their inclusion in the two regional corridors through Buffalo Grove in the 2010 Northwest Municipal Conference Bicycle Plan. • Bicycle Level of Service Analysis: The Bicycle Level Of Service (BLOS) measure quantifies the "bike-friendliness" of a roadway, helping to remove a wide range of subjectivity on this issue. The measure indicates adult bicyclist comfort level for specific roadway geometries and traffic conditions. Roadways with a better(lower) score are more attractive—and usually safer—for cyclists. BLOS has been used in IDOT's bicycle maps for years, and it was recently added to the Highway Capacity Manual. More information and an on-line calculator is at http://www.bikelib.or�z/bike-Dlannin / level-of-service/BLOS is used in the Buffalo Grove Bicycle Plan to measure existing 2 Landis,Bruce, "Real-Time Human Perceptions:Toward a Bicycle Level of Service," Transportation Research Record 1578 (Washington DC,Transportation Research Board, 1997). 9 and future conditions, to set standards for the bikeway network, and to justify recommendations. • Review of standards, guidelines and best practices: The plan draws heavily from AASHTO, MUTCD, FHWA and other nationally recognized resources for bicycle facility design. See Bikeways Types discussion in the previous section. Guiding Principles and Selecting Bikeway Type The following general guiding principles were used for the plan's recommended improvements to Buffalo Grove's bikeway network. • Plan for a target audience of casual adult cyclists. At the same time, address the needs of those who are more advanced and those who are less traffic-tolerant, including children. • Strive for a network that is continuous, forming a grid of target spacing of 1/z to 1 mile to facilitate bicycle transportation throughout the Village. • As much as possible, choose direct routes with lower traffic, ample width, stoplights for crossing busy roads —and at least some level of traffic control priority (minor collectors or higher classification) so that cyclists do not encounter stop signs at every street. • Look for spot improvements, short links, and other small projects that make an impact. • Be opportunistic, implementing improvements during other projects and development. An example is restriping during resurfacing. Widening a road to add an on-road bikeway will be considered as part of a major road reconstruction, but not as a standalone project. These guidelines were used for making recommendations for specific route segments: • Consider both on-road and off-road improvements, as described in Chapter 2. Narrowing lane width below 12' will be considered if necessary to implement an on- road bikeway on local roads with lower speed and lower truck traffic. • Where on-road bikeways are recommended, try to achieve a BLOS rating of High C (marginal), B (ideal), or better for designation in the network. This is an appropriate goal for accommodating the casual adult bicyclist. Depending on the situation, use Bike Lane or Bike Route signage,plus wayfinding signage to indicate inclusion in the network. • For the on-road segments designated as being in the network, raise the priority of filling sidewalk or sidepath gaps on at least one side of the road. This recognizes that children — and more traffic-intolerant adults —will ride on the sidewalk. However, sidewalks with width under sidepath standards should not be designated or marked as part of the bikeway network. • Do not recommend sidepaths where there are too many crossing conflicts (driveways, entrances, cross streets). Where sidepaths are recommended, use the design techniques described above to somewhat reduce the risks at intersections. • Where there is sufficient width and need, and speeds are moderate to low, use striping to improve on-road cyclist comfort level. Depending on available width and parking 10 occupancy, the striping may be in the form of either dedicated bike lanes or combined bike/parking lanes. Where such roads have insufficient width for striping, shared lane markings or simply Bike Route wayfinding signs are recommended, depending on parking occupancy and assuming an on-road comfort level meeting the target BLOS. • Use Shared Lane Marking and bike signal actuation pavement markings to indicate proper on-road bicycle position, especially where heavy bicycle traffic is expected. Shared Lane Markings should be used in straight-ahead lanes, at intersections where turn lanes require the interruption of striped bike lanes or Combined Bike/Parking Lanes. Generating Public Support To improve public support for plan implementation, these additional approaches are suggested: • Achieve early, easy successes ("low-hanging fruit")to gather momentum. • Avoid removing on-road parking if at all possible, especially by businesses. • Where appropriate, use road striping to serve not only bicyclists but adjacent residents, as well. Cite the traffic calming (slowing) and other benefits of striped, narrower roads. • Do not widen 4'-5' sidewalks to 8'-10' sidepath widths where at least some residential front yards would be impacted. • Do not widen residential roads solely for bikeways. • Work with local businesses and media outlets to help promote the plan and highlight progress. "Collector Options" Buffalo Grove's current bikeway system consists primarily of off-road sidepaths along busier and arterial roads,plus several trails on their own rights-of-way. The Village's network of residential collector roads —including Bernard, Brandywyn, Farrington, Checker, Highland Grove, Old Checker, Pauline Raupp/Golfview, Thompson, Weidner—are excellent candidates to add to the network, for the following reasons: • A denser bikeway network of roughly half-mile spacing is usually considered ideal • These roads provide access to most of the neighborhoods in the community • Collector roads generally have stoplights to help in crossing busier roads Buffalo Grove's residential collector roads (sample photo, below) are fairly homogeneous: • 35' total width including 16' lanes and 18" gutter pans • 25 mph speed limits • Daily traffic counts between 2000-4400 • On-street parking typically permitted, but very sparsely occupied • Little to no truck traffic • Bicycle Level of Service of low B or very high C. 11 ,t , i r „ r ylYJ6rfsuNuy / %1 Figure 3.1. Typical residential collector street in Buffalo Grove. The guidelines above are used to present the Village with options on how best to add these roads to the bikeway network, on a case-by-case basis. If no parking was allowed on these streets, then a very feasible bikeway option— also having passive traffic calming benefits to reduce speeding—would be to stripe 5' bike lanes on each side, for the exclusive use of bicycles. Since that is not the case, and since residents generally desire on-street parking for special occasions and other times, other"Collector Options" must be considered, on a case-by-case basis. Three options involving striping are illustrated below. A fourth option maintains the current lane configuration, with no striping. Note that each of the three striping options involves a "Combined Bike/Parking Lane" (CBPL) —described in Chapter 2, and like an urban paved shoulder—on at least one side of the road. CBPLs can only function as a bikeway when parking occupancy is normally very low, as is the case on Buffalo Grove's residential collectors except at some times by schools. 7.5" 12. ' 71+ 39+ . ' ' .51 +11. '� 1 +1.5' 1.5' 1. 1.5' 1l1. 10.51+1. ' q, Figure 3.2. Collector Options. Left: Option I CBPL + SLM. Center: Option 2 CBPL + shoulder. Right: Option 3 CBPL both sides 12 Option 1: In this case,parking is allowed on one side but prohibited on the other side, where a Shared Lane Marking is added 4' from the curb face. BLOS comfort levels would be an "A" on the side with the CBPL lane and a mid-"C" (below the plan's target) on the non-parking side. Option 2: Lanes are narrowed somewhat, leaving room for a striped, no-parking shoulder on the other side. Signage should clearly indicate that parking is permitted on the CBPL side, but not the other. Resulting BLOS ratings: an "A" for the CBPL lane, mid-"B" for the shoulder. Option 3: Here, two CBPLs are striped, thus maintaining parking on both sides. Bicyclists on both sides would be comfortable ("A" BLOS). While this option may be the best politically, one consideration is that the parking and travel lanes both would be near or at minimum widths. Option 4 ("as-is"): Wayfinding"Bike Route" signage would be added—as it would for any of the other options. However, with no striping added, bicyclist comfort levels would remain at low-"B" or high-"C" levels —near or below the minimum target of the plan. Shared Lane Markings would not work well — on-street parking prevents their placement 4' from the curb, but the I with-parking minimum would be unreasonable with such a low parking occupancy. The Village already has experience with Option 1 on Pauline, east of Weiland. There, striping was added on the north(westbound) side of the road. However, no parking was removed on the south (eastbound) side, since no houses fronted the road there. Striping was added primarily as a traffic calming measure. The Buffalo Grove Police Department reports that this narrowing of traffic lanes was effective at reducing speeding— consistent with results seen in some other Chicago area communities. The police report that most of the residential collectors listed above are problem roads for speeding, and so they would support the striping options. The plan recommends careful consideration of these options on a case-by-case basis. 13 4 Bikeway Network Recommendations Introduction The Buffalo Grove Bicycle Plan proposes an expanded network of bicycle routes to facilitate travel to all sections of the village and beyond. The proposed network builds on the existing sidepath and trail system developed over the years by the Village. The recommended projects in this section will help fill gaps, tackle barriers and improve conditions to complete the network. Most projects are relatively easy, such as striping residential collector roads throughout town. See the earlier Bikeways Guidelines section for more information on how routes and projects were selected. Understanding the Maps The plan's maps provide a snapshot of needs and recommendations. • Figure 4.1) Existing Conditions -- Trails and On-Road Comfort Level: Shows existing on-road conditions for bicyclists on studied roads, including, but not limited to, all routes studied for the network. It also provides information on existing trails and sidepaths. • Figure 4.2) Bikeway Recommendations —All,with Priorities: Includes recommended on- and off-road bike facilities. Superimposed on the recommendation type is the suggested project priority, from high to low. Low priority indicates projects resulting in only a minor improvement, or routes resulting in a slightly denser network. • Figure 4.3) Bikeway Recommendations —High and Medium Priorities: A subset of the map above, without the project priority superimposed. • Figure 4.4) Bikeway Recommendations —High Priority Only: A further subset of the map above. • Figure 4.5) Future Conditions -- Trails and On-Road Comfort Level: Portrays how the off-road trail system and on-road bicycle level of service will change, if the recommended projects are implemented (all priorities). Consider Raupp as an example in using the maps and the spreadsheet in Appendix 3. The existing conditions map shows an on-road comfort level ranging from low B, high C, and low B again, in terms of Bicycle Level of Service. A BLOS of C is considered acceptable for experienced cyclists, as is B for casual adult cyclists —the minimum target of this plan. The recommended bikeways maps calls for striped bike lanes from Church to Lake-Cook, with details described in the spreadsheet. Directly south, where the road is narrower, Bike Route wayfinding signs are suggested. Further south, Raupp is wide with sparse parking— ideal for whichever of the"Collector Options" is selected for this case. Each segment is a high priority. The future conditions map and spreadsheet show that bike lane striping would improve north Raupp to an A, as would the Collector Option of combined bike/parking lanes, with striping, on each side. The signed segment between Lake-Cook and St. Mary's remains a High C. 14 Existing Conditions: Trails and On-Road Comfort Level Legend Trail Port Clinton �o BLOS score A or High B CID Low B Half Da High C Low C High D Brandywyn Low DorE m Aptakasic Thompson 4�� It- Bran wyn Fremont c ehr Deerfield Busch Y ee rfield . tDuntam Fox Newtown o Ivy Hall 2� Farr�nton Hill �ca iiiiMarie CD Greo Z Pauline T m x_ 0/d Ohec ker o — Armstrommllllllllllllln mops ner Gr Lake- N o�umbus Cook W Bernard 10 a� o co Dundee Q � DMaw 1 Cn Figure 4.1 15 Bikeway Recommendations - All, with Priorities Legend Priority Port Clinton High Medium v Low CD Recommendations "a Bike Route Hall Day Shared Lane Markings Combined Bike/Park Lanes Bike Lanes Brandywyn, D///ari \- Sidepath/other A �iiaioaaiiaiaiiiiiiili i% � �� Collector option TB D � Jam, Paved Shoulders trail 0/„ °�� AptakaslC �0�� 1 Widen sidewalk '�F� �J°�+�IIIu�IIIIII�IIu�IIIIII�II�IIIII�W �io �Illlll�llu�w NO NO Thompson G o� wyn �Bran • I, r Fremont Mc Deerfield , Busch Henry, % nuo � IN y t Deerfield l `/ D �Dunta cc � Fox /i/rNewtown Ivy Hall �•�I�n HillryMarie \ l� Grey Z , Pauline urn Old„;;...,,, �I _ Cheek@r�iirsiialOak �o-'IJ N i milli miii�mu� Armstrong � 5 � � f.milli Weidner G&mbus r Gl/ Lake-Cook PON Bernard v 0 a� o CD oioaaioaiioiii% 0, j Dundee �.. o � . Q D 2 , Cn Figure 4.2 16 Bikeway Recommendations - High and Medium Priorities Legend Bike Route Port Clinton Shared Lane Markings Combined Bike/Park Lanes Bike Lanes Collector option TBD Half Day Paved Shoulders Sidepath Other trail Brandywyn Widen sidewalk �� DUcr»i»>»�ai�ilrrat�iaaaaa�,' Aptakasicu�. 0 JIB �4uuuuuuuuuuuuuuuuuuuuuuuuuuuuumo ��W �1A111111111111111111»1a Thom son %orrr J Bran wyn Fremont 14cly Deerfield , Busch �hry, , ° °°� �»��iiiii�, Illlll mlllllllulm��llllllllllll m »»»» �� / Deerfield D i Duntam ,,, Fox c�ja c �� / Newtown y Ivy Hall '°arrm Hill a- roc/' l ii% Marie Pauline m 0�d boa 0000a i x Checker IMMUNE,, o a� Armstrong co Weidner r `n Columbus etc Lake-Cook /rry��i�r»�r»�rr�� 1rticl� �6� l �lll �/a Bernard �70 7 o CD .,., 0'j'. Ij \ Dundee O o Q 40»»dIID Figure 4.3 17 Bikeway Recommendations - High Priority Only Legend Bike Route Port Clinton Shared Lane Markings Combined Bike/Park Lanes Bike Lanes 0 Collector option TBD Half Day Paved Shoulders Sidepath Other trail Brandywyn Widen sidewalk Aptakasic �l�Illllllllllllllllllllllllllllllllllllllllllllllllllllllllllllo ��e��l a '�1A111111111111111111111a T ho arc/ Bran�ywyn� Fremont MHc `--► Deerfield , Busch @/Jr Y ��,,,� // y Deerfield i D �Duntarr� Fox c�jI ° Newtown o Ivy Hall arrm Hill ca aiaiir°r Marie m Pauline m CD �iiiuir✓�iifaiioiiio�oiiiaiamiaiaiaiiiiiaioia � � 0/d Ohecker ia��"ll'allmon, o Armstrong co Weidner `n G&mbus r Lake-Cook Bernard 0 o aai o j m 0 Dundee o �- o Q � IID Cn Figure 4.4 18 Future Conditions: Trails and On-Road Comfort Level Legend Trail �e Port Clinton Future BLOS A or High B CID Low B Half Da High C Low C High D Brandywyn Low DorE 'm `7 Aptakasic o� Q� Thom son ii rc/ Bran wyn Fremont c ehr Deerfield Busch Y eerfield . tDun ta Fox � Newtown o Ivy Hall 2� att�n ton Hill rca iiiiMarie v m Pauline c m x 0/d Check er Armstron� 0 of o00000 oimi00000� i ner N njumbuS r Lake-Cook 000iuui W Bernard v 0 o co 0 Dundee Q � DMaw 1 Cn Figure 4.5 19 Understanding the Project List Extensive data collection on existing bicycling conditions informed the development of this plan. Most of this information, such as roadway geometry, traffic conditions, Bicycle Level of Service scores, sidewalk coverage, recommendation details and implementation notes, is housed in a spreadsheet that helps generate the maps. See Appendix 3 for the entire dataset by road segment. The table that follows summarizes recommended projects by road name. Listed at the end are low priority routes less important to the network. Asterisks (*) indicate: 1)projects outside the Village; or 2)projects in which the Village is not the lead implementation agency. Table 4.1. Recommended Projects -High and Medium Priorities Segment From To(E/S) On Road Off Road Recommendation Priority Lead (W/N) Recommendation Agency Aptakisic Trail W of Buffalo Paved shoulders Medium LCDOT Brandywyn Grove Aptakisic ComEd Prairie Sidepath(south side) High LCDOT Trail Aptakisic E of W Of Weiland Roadway Sidepath(south side) High LCDOT Aptakisic Bond Industrial Sidepath(south side) High LCDOT Bike Route wayfinding Arlington Thompson IL-83 signage.Shared Lane High VBG Hts. Markings(4-lane segment only) Barclay Aptakasic Corporate Bike Lanes Medium VBG Grove Barclay Corporate Deerfield Bike Lanes Complete east sidewalk Medium VBG Grove Bernard Arlington Raupp Collector bikeway options High VBG Hts. Bernard Raupp Buffalo Collector bikeway options Medium VBG Grove Brandywyn Prairie Deerfield Collector bikeway options Medium VBG Brandywyn at Buffalo Grove Rapid Rectangular Flashing Medium LCDOT Beacon crossing Buffalo between railroad and Port Better crossing between south, High LCDOT Grove Clinton north sidepath Buffalo Brandywyn Aptakisic Sidepath(east side) High LCDOT Grove Buffalo 500,S of 350'S of Sidepath(east side) Medium CCDOTH Grove Lake-Cook Bernard Busch Corporate Milwaukee Sidepath(south side) High VBG Grove Checker Arlington IL-83 Collector bikeway options High VBG Hts. Columbus Chevy Milwaukee Bike Route wayfinding High VBG Chase signage Deerfield IL-83 Brand)Zn Widen north sidewalk Medium LCDOT Farrington Checker Crown Point Collectorbikewayoptions High I VBG 20 On Road Segment From To(E/S) Recommendation Off Road Recommendation Priority Golfview Raupp Dundee Collector bikeway options High VBG Golfview Dundee S-end Bike Route wayfinding High VBG signage trail link Golfview's Dun-Lo/Betty Trail link High Wheeling south end Twsp. Highland Thompson Pauline Collector bikeway options High VBG Grove IL 53 Old McHenry Sidepath(south side) Medium IDOT McHenry .. IL-83 IL-53 Bristol's Sidepath(south side) Medium IDOT bend Lexington Pauline S of Pauline Open access to bicycles,repave Medium VBG and sign as Bike Route Lexington PS Of Lake Cook Bike Lanes Medium VBG linMain Park Metra lot Shared Lane Markings Sidewalk(west side,if feasible) Medium VBG Milwaukee Aptakasic Deerfield Complete,widen west sidewalk Medium IDOT Old Checker Checker Buffalo Collector bikeway options High VBG Grove Pauline Town Place IL-83 Shared Lane Markings Medium VBG Pauline IL-83 Highland Shared Lane Markings High VBG Grove Pauline(E- Highland Weiland Shared Lane Markings High VBG bd) Grove Pauline(W- Highland Combined Bike/Parking bd) Grove Weiland Lane High VBG Pauline Weiland Raphael Collector bikeway options High VBG Pauline Raphael Carman Bike Route wayfinding Medium VBG signage Prairie curve Half Day Sidepath(west side) Medium VBG Prairie Half Day Olive Hill Paved shoulders Medium LCDOT Prairie at Brandywyn Rapid Rectangular Flashing Medium LCDOT Beacon crossing Prairie Olive Hill Aptakisic Paved shoulders Sidepath(west side) High LCDOT (new).... Hartstein Alcott Emmerich Trail Comm. Pk W(by Trail Medium VBG extension Center Raupp) Raupp Church Lake Cook Bike Lanes High VBG Raupp Lake Cook St.Mary's Bike Route wayfinding High VBG signage Raupp St.Mary's Golfview Collector options High VBG Thompson Arlington Weiland Collector options High VBG Hts. West edge... Weidner BG golf Lake Cook Bike Lanes Medium VBG course Weidner Lake Cook Dundee Collector options Medium VBG Weiland Aptakasic Pauline Paved shoulders (Maintain sidepath-west side) Medium LCDOT Weiland Pauline Woodstone Paved shoulders Sidepath(west side) High LCDOT Weiland Woodstone Lake Cook Paved shoulders (Maintain sidepath-west side) Medium LCDOT at Newtown and by Rapid Rectangular Flashing Weiland Schwaben Center/Grove Medium LCDOT Banquets Beacon crossing 21 Table 4.2. Recommended Projects -Low Priority Segment From To(E/S) On Road Off Road Recommendation Priority Lead (W/N) Recommendation Agency Arlington At Heritage Link,road Xing to east sidepath Low LCDOT Hts Arlington at Happfield Link,road Xing to east sidepath Low CCDOTH Hts. Armstrong Weiland Lexington Combined Bike/Parking Low VBG Lanes Armstrong Lexington Hastings Bike Lanes Low VBG at Dunstan,Sandalwood, Buffalo Birchwood, LaSalle, Grove Larraway,Common Way, Link,road Xing to east sidepath Low LCDOT and Manor Buffalo Lake Cook 500,S of Widen sidewalk(east side) Low VBG& Grove Lake-Cook Wheeling Buffalo 350'S of 900'N of Widen sidewalk(east side) Low Wheeling Grove Bernard Dundee Busch Deerfield Corporate Widen sidewalk(south side) Low VBG Grove Carlton.. Aspen-Ivy Arlington Bike Route waytinding Hall-Indian Heights Brandywyn signage Low VBG Spring- Dunham Deerfield at Larraway and Old Barn Link,road Xing to south sidepath Low LCDOT Buffalo .... Old Arlington.... Dundee Grove HS Heights Widen sidewalk(south side) Low IDOT stoplight Half Day at Easton Link,road Xing to south sidepath Low IDOT Half Day Prairie � high school Widen sidewalk(north side) Low IDOT IL-83 at Ranchview and Devlin Link,road Xing to south sidepath Low IDOT Lake Cook Raupp Buffalo Widen sidewalk(north side) Low Grove Main Metra lot Half Day Shared Lane Markings Low VBG N Fremont Fremont Way IL-53 circle sidepath(west side) Low VBG Newtown Highland Weiland Collector options Low VBG Grove Newtown- Bike Route waytinding Horatio- Weiland Raphael signage Low VBG Marie Northgate Johnson Lake Cook Bike lane(N-bd),Shared Low VBG and trail Lane Marking(S-bd) .... Old .... .... .... .... .... .... .... .... .... .... .... .... Arlington Dundee Miller Widen sidewalk(east side) Low IDOT Heights.. Prairie at Brockman Link,road Xing to south sidepath Low VBG trail near Bike Route waytinding VBG& Raphael Metra Pauline signage Low Vernon Twe......... private road Arlington Property north of Heights Weidner Bike lanes Low owner Lake-Cook ComEd trail Aptakasic Thompson Trail Low VBG DesPlaines Des Plaines River Trail Riverwalk River Trail Trail link Low LCFPD link 22 Access Links to Sidepaths In several places in the Village, access is lacking to a sidepath on the far side of a 3-way intersection. Where a near-side continuous sidewalk(with low pedestrian use) exists both north and south to the next 4-way intersection or other sidepath access, this is a relatively minor issue. Fifteen such locations are listed in the Recommended Projects —Low Priority table above. Where there is no near-side sidewalk or it is not continuous to the next crossing, adding access increases in priority. Such is the case between the south and north sidepaths along Buffalo Grove / Road between the railroad and Port Clinton. Access can be provided with a curb cut and short trail link. An engineering study would be needed in each case to determine whether a(high-visibility) crosswalk, signage, and possibly further crossing % I,,� " treatments are appropriate. Figure 4.6. No access to sidepath[Google] Sidepath Crosswalks Buffalo Grove's system of sidepaths along busier roads is where most of the Village's car-bike crashes occur. The engineering treatments described in Chapter 2 can help in � somewhat alleviating the inherent sidepath conflicts leading , to crashes. So, too, can crosswalks —especially high- visibility styles such as the continental crosswalk. p roA Crosswalk striping along the Village's sidepaths now range �w`hoel pf,;; '""� from continental, to standard, to none. In general, county- Figure 4.7. Crosswalk styles. Clockwise, maintained roads have more and higher-visibility striping f om top: transverse (standard), than state roads. Minor and, especially, major cross roads diagonal("zebra'), and continental had better striping than commercial and other entrances. The plan recommends consistent use of continental crosswalks, with higher priority given to: • Sidepaths prioritized over sidewalks, due to higher bicycle use • Those sidepath locations with a history of car-bike crashes • Sidepaths along Deerfield and Dundee—regional corridors in the Northwest Municipal Conference Bike Plan • Locations —including commercial entrances —with higher turning and cross traffic • Other locations suggested by the proposed Bicycle and Pedestrian Advisory Commission 23 Mid-Block Trail Crossings There are several locations in Buffalo Grove in which a trail (on its own right-of-way) intersects a road. The recommended design features will vary depending primarily on the width and traffic level of the road being crossed. For trail crossings of residential collector streets and even quieter roads, the plan suggests crosswalks with the MUTCD's W 11-15 Bicycle/Pedestrian warning and W16-7P arrow signs — both in fluorescent yellow-green background color. Higher-visibility continental crosswalks should be used, especially for the collector streets. The Village already is using this treatment for many, but not all, such crossings. For busier roads, a menu of more effective options exists for various situations: • Crosswalks on raised speed tables, for lower volume and speed roads • Curb extensions, for lower speed roads with significant on-street parallel parking • Median refuge islands, which lower the crash rate by 40% • Advance stoplines, to reduce multiple-threat crashes at multilane roads • (Where warrants are met)Pedestrian Hybrid Beacon (aka"HAWK") • traffic signals, activated by pedestrians and bicyclists • Rectangular Rapid Flashing Beacon (RRFB) signs, activated by pedestrians and cyclists, with vehicular stopping rates approaching that of HAWK signals — at lower cost • Trail grade separations (tunnels or bridges, e.g. under Arlington Heights Road, south of Old Checker; over IL 83, east of Farrington), Figure 4.8. ideal for the busiest roads and trails, but very costly and not feasible W11-1 S and at many locations W16-7p signs. The Rectangular Rapid Flashing Beacon is recommended for Buffalo Grove Road at Brandywyn, Prairie at Brandywyn, and Weiland at Newtown and north of Woodstone at Schawben Center/Grove Banquets. The Weiland and Prairie RRFBs are already being planned. IIIIIIIIIIIIIIIIILL III u uuuui a M� � Figure 4.9. Left—median refuge island(courtesy PBIC). Right—Rapid Rectangular Flashing Beacon (courtesy FHWA). 24 Traffic Signals for Bicycle Actuation Study An advantage of using residential collector streets in a bikeway network is that these roads often have traffic signals to aid in crossing busier, arterial roads. There is a strong possibility that these stoplights are demand-actuated for those traveling on the collectors. Bicycles must be able to actuate the traffic signals' detectors— otherwise the routes become less useful to the network. It is recommended that the signals below be tested for bicycle actuation. This could be a task of the proposed Bicycle and Pedestrian Advisory Commission, with staff from the Village and/or county or state agency of jurisdiction then checking those signals found to be unresponsive. Chapter 2 lists some possible remedies. The assigned priority below corresponds to the implementation priority for that bikeway network segment. Stoplight agency of jurisdiction is in parentheses: High Priority: • Bernard @ Arlington Heights (CCHD) • Checker @ IL83 (IDOT) • Golfview @ Dundee (IDOT) • Highland Grove @ Deerfield (LCDOT) • Old Checker @ Buffalo Grove (LCDOT) • Pauline @ Weiland (LCDOT) and IL83 (IDOT) • Raupp @ Lake-Cook (IDOT) • Thompson @ Buffalo Grove (LCDOT) and Weiland(new signal planned) Medium Priority: • Brandywyn @ Aptakasic (LCDOT) • Lexington @ Lake-Cook (IDOT) • Weidner @ Lake-Cook (IDOT) and Dundee (IDOT) Bikeway Wayfinding Signage System The Northwest Municipal Conference (NWMC)North and Northwest Cook County Bicycle Signage Plan details signage for its system of regional bikeway corridors. According to that plan, signage can serve both wayinding and safety purposes including: • Helping to familiarize users with the bikeway system • Helping users identify the best routes to significant destinations • Helping to overcome a"barrier to entry" for people who do not bicycle much, but who want to get started • Alerting motorists to expect bicyclists on the route 25 It is recommended that Buffalo Grove follow the conventions of the NWMC signage plan in its own wayfinding signage system for the local on-road and off-road bikeway network. The NWMC plan uses national/state standards,plus other best practices, to IIII "' specify sign type (such as Figure 2.7 in i�, this plan); destination guidance; sign 011_�C layout, design, and appropriate �� locations. In general, signs where a route should placed turns at e an intersection, crosses another route, and crosses major intersections. Confirmation signs should be placed periodically, too. rl The NWMC signage plan focuses on regional bikeway corridors, mileages, and destinations. It includes signs with D11 1c_.... unique logos for NWMC regional bikeways. While Buffalo Grove should use the same hierarchy system, its primary, secondary, and tertiary destinations will be more local in nature. For example, a destination on 6y hion � an on-road bikeway's sign may be the major road— and its sidepath—at the end of that road segment. The proposed Figure 4.10. Example of bikeway wayfinding signage. Buffalo Grove Bicycle and Pedestrian Advisory Commission could assist in determining appropriate destinations. Ideally, wayfinding signage would be installed for the entire Buffalo Grove bikeway network, during the same time period. However, if priorities must be set, or if phasing will be done, then a suggested order or prioritization is as follows: 1. Trails on their own rights-of way, especially trails with confusing decision points 2. On-road bikeway sections implemented by that time 3. Sidepaths along major roads Finally, Des Plaines provides an interesting example to consider: proposed 7.5" X 4" stickers on the backs of their ��'�� ■ bikeway wayfinding signs. The city's bicycle webpage and corresponding QR code are listed. The webpage has » background information— and bikeway maps. ❑"" a Figure 4.11 26 Trail Usage Signne and Striping In 1999, the State's Interagency Bikeways Council Working Group adopted the following recommended trail signage text, to encourage better sharing of multi-use trails: • All users keep right • Pass on the left • Announce intentions to pass • Move off trail when stopped. It is recommended that this standard be used on signs to be installed at a few key trail locations, particularly along trails on their own rights-of-way. Centerline striping can further enhance sharing of the trail. The AASHTO bike guide says: "A 4 to 6 in. wide,yellow centerline stripe may be used to separate opposite directions of travel where passing is inadvisable. The stripe should be dotted where there is adequate passing sight distance, and solid in locations where passing by path users should be discouraged", such as: • For pathways with heavy user volumes • On curves with restricted sight distance, or design speeds less than 14 mph • On unlit paths where night-time riding is not prohibited. Also, ,'A solid yellow centerline stripe may be used on the approach to intersections to discourage passing on the approach and departure of an intersection. If used, the centerline should be striped solid up to the stopping sight distance from edge of sidewalk.... A consistent approach to intersection striping can help to raise awareness of intersections." Trail Maintenance Buffalo Grove's extensive trail and sidepath network needs ongoing maintenance of its surface condition. A portion of the Village's 2014-2018 Capital Improvement Program $325,000/year "Annual Sidewalk/Bike Path Maintenance" line item is used for this purpose. In January 2011, Buffalo Grove's Bicycle/Pedestrian Path Ad Hoc Sub-Committee highlighted the need for more routine vegetation maintenance of the Village's off-road bikeway system. While much has been done on this issue, such maintenance is an ongoing need. It is recommended that the proposed Bicycle and Pedestrian Advisory Commission be tasked with periodically reviewing conditions and prioritizing maintenance recommendations. In addition the Village's website should provide an input form for other residents to submit maintenance requests. 27 5 Standards for Road Design and Development Introduction Complete Streets refers to road designs that accommodate the safety needs of all the people t who travel along and across them—whether they a stroller.are in acar on a bike on foot, in a wheelchair, or pushing In recent years, agencies from all levels of government have developed policy and planning tools to ensure that road project designs accommodate those who walk or bike by choice or necessity. In 2010, IDOT adopted design policy changes to implement a new Complete Streets law for their roads. That same year, the US Figure 5.1. Filling in sidewalk gaps and Department of Transportation also voiced support improving intersections helps complete a street. for Complete Streets with a new bicycle and pedestrian accommodation policy statement: "Every transportation agency, including DOT, has the responsibility to improve conditions and opportunities for walking and bicycling and to integrate walking and bicycling into their transportation systems. Because of the numerous individual and community benefits that walking and bicycling provide including health, safety, environmental, transportation, and quality of life transportation agencies are encouraged to go beyond minimum standards to provide safe and convenient facilities for these modes. " By developing this Bicycle Plan, the Village of Buffalo Grove has established priorities for road corridors that need improvement. However, to ensure that all road projects—whether or not they are addressed specifically in this plan—consider the needs of all potential travelers, the plan recommends adopting"Complete Streets" policies and favorable road design standards. Plan Recommendations Village-Maintained Roads: Pass a Complete Streets Policy to help guide transportation and development projects in Buffalo Grove. Suggested language: The Village ofBuffalo Grove establishes a `policy statement" to ensure that all streets shall be designed, built, maintained and operated to enable safe and convenient access for all users, to the extent practical. Pedestrians, bicyclists and motorists ofall ages and abilities, including people who require mobility aids, must be able to safely move along and across Buffalo Grove's streets. 28 In addition to passing an overall Complete Streets resolution setting Village philosophy, modify the Village's road design standards to implement the policy on a practical level. As a major part of that, the tables below may be used to specify appropriate bikeway accommodation and conditions for sidewalk construction. Table 5.1. Suggested Bicycle Accommodation in Road Designs Minor urban 25-30 mph roads No parking Sparse(<10%)parking Heavy (>25%)parking Local Residential None None None (Preferred route) SLM-4 CBPL SLM-11 Minor Collector None None None (Preferred route) SLM-4 (or BL-5*) CBPL SLM-11 (or BL-5*) Arterial or Major Collector (Urban unless noted) 2000-8000 ADT 8000-15000 ADT Over 15000 ADT <35 inph BL-5 BL-5 (or BL-6*) BL-6 (or SP) Note A 35-40 inph BL-5 or SP[Note A] SP (or BL-6) Note A SP (or BL-6) Note A >40 inph SP SP SP 55 inph rural SH-4 (or SH-6*) SH-6 (or SH-8*) SH-8 - (Parentheses) indicate the secondary recommendation, if certain conditions are met. - An asterisk* indicates the secondary recommendation may be used at the higher ends of a range and/or where the need is greater. SLM-4: Shared Lane Markings 4' from curb faces. MUTCD D1 or D11 wayfinding signage preferred as a supplement. SLM-11: Shared Lane Markings 11' from curb faces (on-street parking present). D1 or D11 wayfinding signage preferred as a supplement. CBPL: Combined Bike/Parking Lanes, solid stripes 7-8' from curb faces. Parking permission indicated with signage. D1 or D11 wayfinding signage preferred as a supplement. BL-5 or BL-6: Bike Lanes of width 5 or 6 ft, respectively, with pavement stencils and signage per AASHTO. Where there is no parallel on-road parking next to the bike lane, indicate through signage that parking is not permitted in the bike lane. SP: Off-road sidepath trail designed per AASHTO, on at least one side of road. SH-4, SH-6, or SH-8: Paved shoulders of width 4, 6, or 8 ft, respectively. Any rumble strips should have longitudinal breaks and a minimum 4 ft clear zone for bikes. Note A: As the frequency of crossings (side streets, commercial entrances, driveways) increase, the choice of bike lanes or sidepath moves closer to bike lanes. 29 Table 5.2. Federal Highway Administration's Guidelines for New Sidewalk Installation RoadwayClassification a ti s' ' on and Sidewalk Requirements Future Phasing ................................................................................................................................................................................... Highway(rural) Mm.of 1.525 in(60 in shoulders Secure/preserve ROW for future sidewalks. required. Highway(rural/suburban- less than One side preferred.Min.of 1.525 in(60 Secure/preserve ROW for future sidewalks. 12 d.u./hectare(1 d.u./acre d u �in)shoulders required. 1 to 4 (2.5 to e)) Both sides preferred. One side required greater than1 d.u./hectare(4 d.u./acres,d.�Suu./hectare r( to 4 d.u./acr H )• , al(residential)Arterial Both sides required.Major Arte Colle toral)d Minor Arteria l Both sides required. 1.525 in(60 in) Local Street(Residential-less than One side preferred.Min.of 1.525 in(60 Secure/preserve ROW for future sidewalks. 12.5 d.u./hectare 1 d.u./acre �in)shoulders re uired.( )) q Local Street(Residential-2.5 to 10 Second side required if density becomes Both sides referred. One side re uired P q d u./hectare 1 to 4 d.u./acre greater than 10 d.u./hectare 4 d.u./acre . _( )) g ( ) Local Street(Residential-more Both sides required. ,than 10 d.u./hectare(4 d.u./acre)) All Streets(commercial areas) Both...sides required. � ;All Streets(industrial areas) Both sides preferred. One side required. L Note: d.u. stands for dwelling unit Development Ordinances: Create development guidelines to help new developments contribute to Buffalo Grove's efforts to become more pedestrian and bicycle friendly. Suggested content: Developments shall contribute to the Village ofBuffalo Grove's efforts to become more pedestrian and bicycle friendly. This includes: • Considering bicycle and pedestrian traffic and facilities during the traffic impact analysis process. • Installing bikeways as part ofany required roadway improvements,per the table above, and consulting Buffalo Grove's Bicycle Plan for specifically-defined bikeway improvements. • Installing sidewalks (with a minimum preferred width of 5 ft) according to FHWA New Sidewalk installation guidelines, above. • Considering pedestrian and bicycle access within the development as well as connections to adjacent properties. • Considering connectivity between developments for pedestrians and bicyclists to minimize short-distance trips by motor vehicles. These can be provided as "cut through" easements in suburban cul-de-sac developments, and as part of connected street grids in traditional neighborhood development. • Building out pedestrian and bicycle facilities concurrent with road construction, or in an otherwise timely manner, to prevent gaps due to undeveloped parcels. 30 IDOT and Other Agency Roadways: Work closely with IDOT, Lake County Division of Transportation, and the Cook County Highway Department to identify opportunities to improve roadways as part of new, reconstruction and maintenance projects. Each road occasionally has to be maintained, and sometimes intersection or expansion projects are done. These are the most cost-efficient opportunities to also make improvements (as needed) for those walking and biking. The Complete Streets philosophy is that a roadway's condition should not only be measured by motorist level-of-service and pavement condition, but also by safe accommodation of other users. Suggested policy content: Resurfacing: When Buffalo Grove works with other agencies (IDOT, LCDOT, or CCHD) to do a simple resurfacing(overlay) ofan arterial road through Buffalo Grove, with no widening of the asphalt, seek opportunities to include bicycle and pedestrian improvements, such as: • For multilane roads, installing S ft(with gutter pan) bike lanes. Ifneeded, travel lanes can be narrowed,particularly inside lanes. If there is not sufficient width for striping a bike lane, stripe a wide outside curb lane, with no less than 14 usable feet, or a narrow shoulder of 3 feet or more (without seams), to at least accommodate more advanced cyclists. These treatments also provide larger turning radii for right-lane trucks. • Filling sidewalk or sidepath gaps wherever a sidewalk exists but is incomplete. Ifno sidewalk exists on either side of the road, consider at least one side in the project scope. The preferred minimum width for sidewalks is five feet. Consult the FHWA "New Sidewalk Installation"guidance on the number of sides with sidewalks as a function of various roadway classifications and land uses. (see table above). • Improving crossings: Examples at signalized intersections include ADA retrofits, pedestrian signalization and crosswalks, and(fpossible at larger intersections) right- turn corner islands. Priority mid-block crossings may also be improved through raised median islands,pedestrian hybrid beacons,pavement markings and/or other treatments. Reconstruction/Expansion: When Buffalo Grove works with another agency (IDOT, LCDOT, or CCHD) to do a reconstruction or expansion ofan arterial road through Buffalo Grove, include bicycle and pedestrian improvements such as: • Fill sidewalk or sidepath gaps wherever a sidewalk exists but is incomplete. • Ifsidewalks are lacking on one or both sides, add sidewalks as part ofthe project consulting the FHWA "New Sidewalk Installation"guidance (as a function of roadway classification and land use). The preferred minimum width for sidewalks is five feet. • Include crossing improvements in scope. Examples at signalized intersections include ADA retrofits,pedestrian signalization and crosswalks, and(fpossible at larger intersections) right-turn corner islands. Priority mid-block crossings may also be improved through raised median islands,pedestrian hybrid beacons, Rectangular Rapid Flashing Beacons, and/or other treatments. • Consult AASHTO bicycle facility guidelines and either IDOT's bikeway selection table or the table above for the appropriate bikeway treatment for the situation. For sidepath trails separate butparallel to the road, design to reduce the inherent conflicts at intersections and entrances. For bike lanes, either reconfigure and narrow travel lanes or widen pavement to allow the S or 6 ft(with gutter pan)for bike lanes. If there is not sufficient width for striping a bike lane, stripe a wide outside curb lane, with no less than 31 14 usable feet, to at least accommodate more advanced cyclists. These treatments also provide larger turning radii for right-lane trucks. Additional Policies and Ordinances: Other policies and ordinances may be adopted by the Village of Buffalo Grove to make adequate bicycle and pedestrian accommodation part of standard practice for any improvement in town. Appropriate topics and documents may include: • The Village comprehensive plan • Subdivision regulations and site plan review • Zoning laws • School board policy on Safe Routes to School The bicycle parking section of this plan suggests modifying the parking development ordinance to include bicycle racks. 32 6 Other Recommendations Introduction Engineering improvements to the physical environment for cycling should be accompanied by work in the"other E's": Education, Encouragement and Enforcement. The recommendations below will raise awareness of new facilities and motivate more people to safely and comfortably bike in Buffalo Grove. Bicycle Parking is treated as a separate category, given the breadth of the topic and its relationship to both engineering and encouragement. �,oYJ Bicycle Parking v Secure bicycle parking is a necessary part of a bikeway network, allowing people to use their bikes for transportation and reducing parking in undesirable places. Successful bicycle parking requires a solid bike rack in a prime location. It is recommended that the Village address bike parking by adopting a development ordinance requirement and by 1�� IV retrofitting racks at strategic locations in town. General bicycle parking considerations are covered below. Y P g For more details, consult Bicycle Parking Guidelines, 2nd � Edition: A Set of Recommendations from the Association of Pedestrian and Bicycle Professionals, at www.apbp.org. Style: A good bicycle rack provides support for the bike frame and allows both the frame and wheels to be secured Figure 6.1. Inverted U, single (top) with one lock. The most common styles include the inverted and in a series (bottom). "U" (two bikes, around $150-300) and"post and loop". The preferred option for multiple spaces is a series of inverted"U" racks, situated parallel to one another. These can be installed as individual racks, or as a series of racks connected at the base, which is less expensive and easier to install and move, if needed. See Figure 6.1. Old-fashioned "school racks," which secure only one wheel, are a poor choice for today's bicycles (Figure 6.2). Securing both the wheel and frame is difficult, and bicycles are not well supported, sometimes resulting in bent rims. Figure 6.2. "Schoolyard"rack, not recommended. Locations: The best locations for bike parking are near main building entrances, conveniently located, highly visible, lit at night, and—when possible—protected from the weather. When 33 placing a bicycle rack in the public right-of-way or in a parking lot, it should be removed from the natural flow of pedestrians, avoiding the curb and area adjacent to crosswalks. Racks should be installed a minimum of 6 feet from other street furniture and placed at least 15 feet away from other features, such as fire hydrants or bus stop shelters. The installation recommendations below are from the Kane County Bicycle &Pedestrian Plan: • Anchor racks into a hard surface • Install racks a minimum of 24" from a parallel wall • Install 30" from a perpendicular wall (as measured to the closest inverted U.) • Allow at least 24" beside each parked bicycle for user access, although adjacent bicycles may share this access. • Provide a 6 feet aisle from the front or rear of a bicycle parked for access to the facility. Ordinances: Ideally, all multi-family and non-residential buildings should provide bike parking. A simple ordinance may call for one bike parking space for every 10 or 20 required car spaces, with a minimum of two spaces. The City of Naperville has a very good ordinance (Section 6-9-7) specifying bike rack standards and a detailed list of required spaces per land use. Most uses call for 5% of car spaces, with higher amounts for multi-family dwellings, schools, recreation facilities, etc. For suggestions on bike parking requirements according to land use type, consult the APBP bicycle parking guide referenced above. The bicycle parking section in the City of Champaign's zoning ordinance (Section 37-376 to 37- 379)not only specifies amount of bike parking per land use, but also bike rack type and general requirements for on-site location. Metra Station: Due in large part to the cost and scarcity of parking a car, suburban Metra stations often have high existing and latent demand for bicycling. Recent Metra station bicycle parking inventories have found a steady growth in parked bikes at the Buffalo Grove Metra Station: 3 in 1998, 10 in 2003, 13 in 2008, and 15 in 2013. Over the same time, Prairie View bike parking has risen from 2 and peaked at 7. While the 2008 inventory found enough parking capacity at both stations, the racks at the Buffalo Grove station are either easily broken (22 "Bike Bank" racks) or substandard ("school rack" space for 12). It is recommended that racks meeting current standards be installed. Particularly as this plan is implemented, it is important to keep ahead of the demand for secure bike parking. Plan ahead before a bike rack is at capacity. It is recommended to annually examine bike rack parking usage, adding more racks where needed around the station. Also, as several Metra towns have done, consider installing bike lockers, rented daily or by the year. Other Retrofits: Retrofit bike parking is recommended in places of latent demand, including public buildings, recreation facilities, and commercial centers. The Buffalo Grove Bicycle Task Force— or a permanent Bicycle and Pedestrian Advisory Commission recommended in Chapter 3 1998 by Metra;2003 and 2008 by Metra,League of Illinois Bicyclists and Active Transportation Alliance;2013 by League of Illinois Bicyclists 34 7 —should be tasked with providing suggestions. Note that retrofitting racks on commercial properties and other private property will require cooperation from the property managers. Education There is a big educational gap —for both bicyclists and motorists — on how to legally and properly share the road. The result: avoidable crashes, too many people afraid to bike, and lots of anger and resentment. Education of both road user types is crucial to improving real and perceived bicycling safety in Buffalo Grove. Investing some resources on public outreach and education would greatly leverage the Village's infrastructure investment. Many of the safety resources listed below are free, except for the time to get and use them. Much of this time could come from the proposed Bicycle and Pedestrian Advisory commission and other volunteers. Bicyclists: Many people are afraid to bike, or bike only on off-road trails, because of their concern about safety. Improving education can lessen these concerns and instill the skills and confidence to bike to more places around town, more safely. The following safety materials could be distributed through schools and PTAs; at public places such as Village Hall and the library; and on the Village's and park districts' websites: • Bicycle Rules of the Road, a free guide from the Illinois Secretary of State: www.cvberdriveillinois.com/publications/pdf Dublications/dsd®a143. d£ • Bike Safety, a free brochure from the Illinois State Police: www.isp.state.il.us/docs/5-035. d£ • League of Illinois Bicyclists' (LIB) single-page summaries for children and their parents. www.bikelib.or�z/safety-education/kids/bike-safety-sheet • Illinois Bicycle Law cards, free from LIB. Relevant state laws, folds to business-card size. www.bikelib.or�,,/wp-content/uploads/2013/02/BikeLawCard2013.pdf • Kids on Bikes in Illinois (www.dot.state.il.us/bikemap/kidsonbikes/cover.pdf), a pamphlet for ages 9-11, from IDOT's Division of Traffic Safety. Now online-only. • Safe Bicycling in Illinois (www.dot.state.il.us/bikemap/safekids/cover.pdf), a booklet directed to teens and adults, from IDOT Traffic Safety. Now online-only. • LIB offers free bike safety articles for newspapers, village newsletters and websites, and other municipal outreach. www.bikelib.org/other-advocacy/news-columns In addition, the region has a network of bicycle safety instructors, nationally-certified by the League of American Bicyclists to teach a menu of classes for children and adults. These classes — or training of new instructors — could be conducted in Buffalo Grove. Details are at www.chicnobicycle.org and www.bikelea e.or�,,/bfa/search/list?bfaq=illinois#education. A new, online interactive resource on relevant laws and safety techniques is LIB'S www.bikesafely_guiz.com. Concise quiz-based lessons are freely available for Adult Bicyclists, Child Bicyclists, and Motorists. Besides individual use, the application has functionality for easy use by schools, driver education programs, scouts, YMCAs, and more. 35 If needed, grant funding for grades K-8 education programs may be available from the Illinois Safe Routes to School program. See Appendix 4 for details. Motorists: Drivers not trained on car-bike interactions are much more likely to make mistakes that are dangerous to people on bikes. The following safety resources are available from LIB, for driver education programs and existing motorists: • "Share the Road: Same Road, Same Rights, Same Rules", a 7-minute video seen at www.bikelib.org safety-education/motorists/driver-education and available as a DVD • The"Motorist Quiz" in the www.bikesafetycuiz.com resource mentioned above. • Motorist-relevant articles among the bike safety articles mentioned above. The plan recommends that local high schools and private driver education programs be encouraged to use www.bikesafetyguiz.com and/or the video and its accompanying lesson. Both resources could be added to the Village website. During warmer months, the video could be shown on the local cable channel and the articles could be published for residents. Enforcement A vital component of a safe bicycling environment is enforcement with education, to reduce common car-bike collision types. According to Illinois law, bicyclists have both the rights and responsibilities of other vehicle users. Many cyclists do not know about the law as it applies to bikes, and how following the law leads to safe cycling. Other cyclists ignore the law while riding in traffic, not only creating dangerous situations but also causing motorist resentment toward other cyclists trying to share the road safely. Police are encouraged to stop cyclists if the situation dictates, to educate, issue warning citations, or issue tickets. Changing their behavior could save their lives. The aforementioned Illinois bike law cards are available from LIB. Also, LIB has piloted a bicycle ticket diversion program in Champaign, Urbana, and Highland Park. To reduce a ticket to a warning, offenders take the Adult Bicyclist quiz at www.bikesafely_guiz.com, emailing their completion certificate to the police department. This has been received well, and is suitable for Buffalo Grove, too. In a car-bike crash, the motor vehicle does the most damage. Some aggressive motorists intentionally harass cyclists, while others simply don't know how to avoid common crash types. As with cyclists,police are encouraged to stop motorists if needed, to educate, issue warnings, or issue tickets. The Police Department was receptive to a suggestion of an annually-conducted, brief but well- publicized targeted enforcement campaign (aka"sting) meant to raise community awareness. Since the vast majority of Buffalo Grove car-bike crashes occur at sidepath intersections along busy streets (see map in Appendix 1), the focus would be motorist and bicyclist actions leading to this type of crash. Warning tickets would be issued, along with instructions to complete the appropriate www.bikesafetycuiz.com lesson. 36 Officers are encouraged to learn or refresh their own knowledge on the common crash types, through completion of the Motorist and Adult Bicyclist quiz lessons. Finally, Police Chief Casstevens suggested a plan recommendation for a"bike safety kit", citing his experience with this from Hoffman Estates. There, the police regularly noticed 50-60 mostly low-income workers, relying on their bicycles for year-round transportation to their jobs. These residents, riding at dark on busy roads, were often at risk due to a lack of bike lights and reflective clothing. Officers distributed a kit of these items when they witnessed a cyclist in that situation. This low-cost program was a much-appreciated success that could be duplicated in Buffalo Grove. Encouragement Suggestions for encouraging visitors or residents to explore Buffalo Grove by bicycle include: • Distribute the Village's new Bike to Metra guide at the two Metra stations, at public buildings, and during events. • Proclaim the Village's observance of National Bike Month, Week, or Day. As part of the event, challenge residents to do the www.bikesafely_guiz.com. Have the Village President lead by example, holding his own certificates of completion from the Adult Bicyclist and Motorist quizzes in a press release photo publicizing the event. • On Bike to Work day, encourage bicycling to work, errands, or other destinations. Offer token incentives, such as refreshments at Village Hall or coupons for ice cream, for example. • Work with the school district to observe National Bike to School Day, in early May. • Promote Buffalo Grove as a bicycle-friendly community in the Village's advertising. 37 7 Plan Implementation Introduction A key recommendation of this plan is to develop a way to ensure its implementation. Continued progress will require a commitment of time and financial resources over many years. Little by little,project by project, the Village of Buffalo Grove will become even more bike-friendly. Bicycle and Pedestrian Advisory Commission and Coordinator Perhaps the most important implementation tool is time. The plan recommends dedicating some fraction of a staff member's time as the Village's Bicycle and Pedestrian Coordinator. This individual would work on plan implementation and other active transportation issues. Also, the coordinator would regularly collaborate with other Village staff and relevant agencies to ensure their work conforms to the goals of the plan. Routine review of development plans and road project designs is a prime example. In addition, the plan recommends the establishment of an ongoing Buffalo Grove Bicycle and Pedestrian Advisory Commission (BPAC), reporting to the Plan Commission or directly to the Village Administrator/President's Office. Volunteer involvement by a few energetic, knowledgeable, and dedicated residents can greatly leverage the staff time investment of the Bicycle/Pedestrian Coordinator, who would serve as the lead staff liaison to the BPAC. Usually, BPACs focus more heavily on bicycle than pedestrian issues. However, there is much overlap in Buffalo Grove,particularly with its extensive off-road multi-use bikeway system. BPAC membership should be limited to roughly 8 residents, consisting of at least 4-5 bicyclists ranging in experience. Some may come from the Buffalo Grove Bicycle Task Force, the bike plan's May 2, 2013 public brainstorming meeting, and/or local bicycling clubs or advocacy organizations. If these individuals lack interest in pedestrian-only issues, too, then at least 1-2 members should specifically represent these topics. Ideally, the residents who volunteer for BPAC should have some relevant, specialized expertise—and/or be willing to work on tasks outside of the meetings. Other BPAC members may come from other Village departments (Police, Public Works, Planning and Economic Development) or relevant agencies (such as the Park District and School District). However, it may be best for these departments and agencies to name representatives as "ex-officio" members, attending only when relevant topics are discussed. Meetings should be held every one, two, or three months, depending on level of activity. The BPAC should routinely be given the opportunity to provide input into these Village processes: • Capital Improvement Program —How can designs of the CIP's road projects and other capital projects implement bicycle plan recommendations or otherwise impact bicycling 38 (and walking)positively? For example, the 2014 resurfacing of much of Raupp and Golfview can be a cost-efficient opportunity to implement one of the "collector options" recommended for these roads. Also, the BPAC should propose stand-alone bike and/or pedestrian projects as priorities for the next CIP, each year. • Site design and other development review—Provide bicycle and pedestrian perspective to the Plan Commission's review of new development or re-development projects. • Maintenance— The BPAC should periodically review conditions on the Village's bikeway system and make prioritized maintenance recommendations. In addition, the BPAC members should be empowered to work on several one-time and ongoing recommendations from this plan and other efforts. Examples include: • Prioritize specific locations where bicycle parking is needed. • Prioritize Buffalo Grove bikeways needing wayfinding signage, and specifying destination content for each sign based on general guidelines from this plan. • "Field test" demand-actuated traffic signals listed earlier in the plan to determine and prioritize where bicycle-actuation improvements are needed. • Bring or apply a variety of available education, enforcement, and outreach resources — such as those detailed earlier in the plan—to Buffalo Grove. • Act as volunteer"bicycle ambassadors" at community events. • Lead bike-related events, such as Bike to Work Day/Week/Month or Bike to School Day. • Put together Safe Routes to School programming and grant applications • Head the effort to win national Bicycle Friendly Community designation, including filling out the application, and strategizing which areas need improvement. It is strongly recommended that each commission member should have "ownership" of at least one topic or effort. This will keep members energized and ensure the commission is a net positive in Village time investment. Technical Resources and Training The Bicycle and Pedestrian Coordinator should have access to up to date resources to help with the details of design and implementation. In addition to adding the printed resources below to the village planner's and engineer's library, seek out opportunities to participate in webinars and workshops on best practices. Not only do these events provide useful information, they are an opportunity to interact with other planners and engineers grappling with similar issues. Manuals and Guidelines: • AASHTO Guide for the Development ofBicycle Facilities, 4th Edition, 2012. Available at www.transportation.org • Bicycle Parking Guidelines, 2nd Edition: A Set of Recommendations from the Association of Pedestrian and Bicycle Professionals, 2010, available at www.apbp.org. 39 Websites and Professional Organizations: • The Pedestrian and Bicycle Information Center: Offers a wealth of information on engineering, encouragement, education and enforcement, including archived webinars and quarterly newsletters: www.pedbikeinfo.org • The Association of Pedestrian and Bicycle Professionals: provides continuing education, technical resources and an online forum for exchanging questions and ideas. www.a b .or • League of Illinois Bicyclists: A planning and advocacy resource, with many on-line materials focused on best practices nationally as well as issues unique to Illinois: www.bikelib.org Multi-Year Work Plan This plan recommends a variety of strategies, from adopting policies to coordinating with other agencies, to quickly implementing "high priority, ready to go" projects. One of the first steps of plan implementation should be to go through the listed recommendations and draft a five year work plan. Some projects maybe components of larger road projects in Buffalo Grove's Capital Improvement Program, others may be stand-alone retrofit projects. Projects that do not get completed on a given year move into a future year's work plan. Dividing plan implementation across a span of years makes it more manageable, especially in terms of funding. Implementation Funding Recommendations in this plan range from low-cost or no-cost improvements to major capital investments. Project costs depend on myriad factors. It is usually most cost effective to address bicycling improvements as part of larger projects, instead of retrofitting. Estimates for projects are below. • Trail or Sidepath: The cost of developing trails varies according to land acquisition costs, new structures needed, the type of trail surface, the width of the trail, and the facilities that are provided for trail users. Construction costs alone can run $40,000 per mile for a soft surface trail to more than $1,000,000 per mile in an urban area for a paved trail. • Bike Lanes (and Combined Bike/Parking Lanes): The cost of installing a bike lane is approximately $5,000 to $50,000 per mile, depending on the condition of the pavement, the need to remove and repaint the lane lines, the need to adjust signalization, and other factors. It is most cost efficient to create bicycle lanes during street reconstruction, street resurfacing, or at the time of original construction. 40 • Signed Bike Routes and Shared Lane Markings: Signs and pavement stencils are even less expensive than designated bike lanes. Again, shared lane markings can be done with other roadwork, while sign installation can be done at any time. These may be funded in a number of ways. First, the Village of Buffalo Grove may dedicate an annual budget for a bicycle implementation program. If needed, one strategy may entail a smaller first year budget for the highest priority projects, as a way to build momentum for following years. Additional funding may come from Buffalo Grove Park District and other relevant agencies. Another major builder of bikeways is developers. Plan recommendations may be implemented opportunistically when a new subdivision or commercial development is added. Other opportunities include road projects by the Village, Lake or Cook County, or State. Addressing intersection improvements, bikeways, and sidewalks as part of a larger road project is substantially cheaper and easier than retrofitting. Even resurfacing work can be used to add on-road bikeway striping, sometimes at no additional cost. Chapter 5 has policy suggestions to ensure these opportunities are seized. Finally, outside government funding sources can be used for bikeway retrofit projects. A number of state and federal grant programs are available and summarized in Appendix 4. Bicycle-Friendly Community Designation A goal of plan implementation should be official designation as a"Bicycle Friendly Community" (BFC). This national League of American Bicyclists award program has Honorable Mention, Bronze, Silver, Gold, Platinum, and Diamond gradations. The program comprehensively assesses a community based on Engineering, Education, Enforcement, Encouragement, and Evaluation. Appendix 5 is an infographic summarizing how Bronze and higher communities have fared in key criteria. Winning designation is not easy, in fact, the only Bronze or higher BFCs in Illinois are Schaumburg, Naperville, Urbana, Champaign, Batavia and Elmhurst(Bronze); and Chicago and Evanston (Silver). However, the recommendations in this plan encompass most of the award criteria. The League of Illinois Bicyclists, a longtime observer of and "local reviewer" for the BFC program, believes that Buffalo Grove could achieve the Bronze level relatively soon. Buffalo Grove already has an impressive system of off-road sidepaths and trails, as the highlight of its bicycle-related accomplishments. However, this alone historically has not been enough to win Bronze or higher. LIB suggests that Bronze status could be achieved with steps such as: • Adopting this plan, officially naming a Bicycle/Pedestrian Coordinator, and creating a Bicycle (or Bicycle/Pedestrian) Advisory Commission —described later. 41 • Implementing one of the "Collector Options" having striping and signage, for at least one or two of the collector streets where this is a high priority recommendation. • Distributing Buffalo Grove's new"Bike-to-Metra" guides at Metra stations, Village Hall, and community buildings. • Implementing at least two of the Education recommendations from this plan. • Implementing at least one of the Enforcement recommendations from this plan. • Proclaiming Bike to Work Day, Week, or Month, with some accompanying public educational outreach. As suggested later, Bicycle and Pedestrian Advisory Commission members could lead several of these efforts. Annual Evaluation Another way to keep up momentum and public support is to plan for a yearly evaluation (often called the fifth"E") and celebration of plan progress. For example, work with the proposed Buffalo Grove Bicycle and Pedestrian Advisory Commission to publish a yearly plan status report in conjunction with a ribbon cutting ceremony or community event, Bike to Work Day or Bike to School Day, a community bike ride, or other event. This keeps local stakeholders focused on the progress that has been made and energizes everyone to keep moving forward. Also, consider updating this plan every 5-10 years to reflect progress and reevaluate priorities. 42 Appendix 1 : Car-Bicycle Crashes 2011 -2013 Legend Crashes � e , Port Clinton 41 C�&o" eCD ❑ 2 3 Half Day Brandywyn T m Aptakasic �o Thompson Bran Lyn Fremont M�Henry Deerfield Busch y. Deerfield D Dun� tam cc Fox Newtown Ivy Hall e� Farrmgt0n Hill �ra Marie CDG�ec, Z Pauline T CD m x_ Old Checker o �" Armstrong co Weidner f `n G0�umbus Gr fake-Cook Ber rd v 0 o co 0 Dundee �- D 2 43 Appendix 2 Buffalo Grove Bicycle Plan Steering Committee and Other Plan Participants STEERING COMMITTEE Jenny Maltas, Deputy Village Manager Robert Pfeil, Village Planner Mike Rodriguez, Police Sergeant, Traffic Unit Nidhi Vaid, Associate Planner Darren Monico, Village Engineer Mark Biederwolf, Civil Engineer Michael Reynolds, Director of Public Works Ed Barsotti, Consultant—League of Illinois Bicyclists PARTICIPANTS AT FEBRUARY 25, 2014 PUBLIC REVIEW OF DRAFT PLAN * serves on Ad Hoc Bicycle Committee Steve Attenberg John A. Barr Jim Boyer Betsy Burtelow Mike Jeschke Craig Lane* Robert Malinowski* Jerry Meyerhoff* John Naylor Lynne Schneider* Jason Star Jamie Susal-Barr Stan Zoller Steve Trilling, Village Trustee Bob Pfeil, Village Planner Darren Monico, Village Engineer PARTICIPANTS AT MAY 2, 2013 PUBLIC INPUT WORKSHOP * serves on Ad Hoc Bicycle Committee John Barr Joe Beemster Frank Bing Jim Boyer Betsy Burtelow Steven Flack* Theresa Kotecki* Craig Lane* Robert Malinowski* Bruce D. Matthews Jerry Meyerhoff* Marjorie McKee Sandy Mills John Naylor Sheri Rosenbaum* Elizabeth Schiele Lynn Schneider* Dave Simmons Lee Skinner Jason Star Jamie Susal Sean Zoller* Steve Trilling, Village Trustee Bob Pfeil, Village Planner Mike Skibbe, Deputy Director, Public Works Mark Biederwolf, Village Civil Engineer Nidhi Vaid, Associate Village Planner VILLAGE AD HOC BICYCLE COMMITTEE Steven Flack Richard Hoffman Theresa Kotecki Craig Lane Robert Malinowski Larry Meyer Jerry Meyerhoff Sheri Rosenbaum Lynn Schneider Eric Scott Marc Stookal Stan Zoller 44 Appendix 3 Public Brainstorming Workshop Results On May 2, 2013 a"Public Brainstorming Workshop" was attended by 25 Buffalo Grove and nearby residents. The purposes of the workshop included: a) gather local resident knowledge on biking needs; b)prioritize road corridors and other routes to study for potential improvements; c)build community support for the plan and its implementation. Each attendee marked individual maps with suggested "routes to study" for improvements. The map on the following page shows the results of this input, with each recommended segment color-coded by the number of 1 participants suggesting that it be considered. A group exercise followed in which top priorities of two tables each from three g.regions of the Village were ! geographic discussed and reported. These include, in priority order: ( 1 Region North of an IL83/Deerfield/Buffalo g Grove/Aptakisic line): ; iw r 1. Access along Buffalo Grove Rd., from Thompson north to Vernon Hills 2. Bike lanes on Thompson Arlington Heights Rd. �" ,� Map, to Weiland 3. Improve access at the Brandywyn/Aptakasic 4. Deerfield Pkwy. crossing at Green Lake Park/Green Knolls Region 2 (South and west of an IL83/Deerfield/Buffalo Grove/Lake-Cook line): 1. On-demand pedestrian crossing signal, at Arlington Heights Rd. and Heritage 2. Bike lanes on Brandywyn, Old Checker to Prairie 3. Bike lanes on Thompson, Arlington Heights Rd. to Weiland (same as Region 1) 4. Sidepath along west side of Arlington Heights Rd., Old Checker to south of Heritage 5. Bike lanes on Raupp (Village Hall to Dundee) and Bernard(Arlington Heights Rd. to Buffalo Green Rd.) 6. Bicycle actuation of Weidner traffic signals at Dundee and Lake-Cook Region 3 (South of Aptakasic, East of Buffalo Grove, North of Lake-Cook): • Fill sidepath gaps along Weiland Rd. • Aptakasic's sidepath from Buffalo Grove Rd. to Barclay—fill gaps, improve condition • Improve bicycle actuation at traffic signals — e.g., eastbound Pauline at IL83 • Improve access on Lake-Cook's sidepath to Milwaukee, for the Des Plaines River Trail 45 Public Input: �Routes to Study for Bike Network " Legend "'Votes" 04 1�or4 LsnrMio'rn 2 MIo�o�o 000wowo, "W 3-4 5-6 1 �d S, 7 7-8 Aptalkask ss Fire �nt Deerfield De erfield made un m ' auli nDhilaCl�� a er #r; r: ,rmis&rran Bernard k w, Du nde'a 3.„ f47 t 46 Appendix 4: Road Segment Data Extensive data collection on existing bicycling conditions informed the development of this plan. Most of this information, such as roadway geometry, traffic conditions, Bicycle Level of Service scores, sidewalk coverage, recommendation details and implementation notes, is housed in the spreadsheet beginning on the next page. The legend for the spreadsheet is below: Segment Definition Street Street name of road segment From (W/N) West or North segment end To(E/S) East or South segment end Existing Conditions Lanes Number of through lanes(excludes center/other turn lanes) Traffic ADT Traffic count in vehicles/day. Gray or blue indicate estimates. Speed Limit Posted speed limit Lane Width Width from lane edge(often the gutter seam/pavement edge)to next lane, in feet Extra Width Pavement width from outer lane edge to gutter seam/pavement edge. May include paved shoulders, parking areas, bike lanes. Gutter Pan Width of cement gutter pan in feet Parking Occ% Estimated %occupancy rate of on-street parking-excludes driveway areas. Averaged over 2-sides unless noted. %Truck Estimated %of heavy truck traffic BLOS score Bicycle Level of Service score of road segment-measure of on-road comfort level for a range of adult cyclists, as a function of geometry and traffic conditions BLOS grade BLOS converted to a grade range. B (or better)might be considered "comfortable"for casual adult cyclists, C(or better)for experienced cyclists Comments Further details Sidewalk Status Are there sidewalks(SW)or sidepaths(SP)on each side(N-north, S-south, E-east,W- west) Recommendations Primary Description of the recommendation(if any)considered best for this segment. Recommendation Other options and Either further detail on the primary recommendation, or"fallback" recommendation(s) if notes the primary cannot be achieved. Recommendation Description of any off-road or on-road recommendation New BLOS score Shown only if an on-road, primary recommendation bikeway is implemented. 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Z 3a - - x .N 3 a c m E2 - .S .S _ � o m N -o m in z z a n > z m > in in ¢ a u.¢ > > w u m [0 m U Q U U U 0 0 U 0 0 U 0 0 0 0 0 0 m U [0 [0 U U U [0 m m a m m m N r rIm O o` 0 0 o v N N I m v v v N N C,4 N N u E v v v N ch ch ch v v v v v v v v v v v v N N N ch u o 0 0 0 0 0 0 0 m Q o 0 0 0 0 o o 1- M M M M M M V N N V V V N N N N N V N V V N N V N N N N U m z-tea U a U _ _ U O U o o m a m o a a OM U � N U LL m m m o o m m a = m 0 a o m a a a Y m m m U IS u C7 C7 C7 C7 C7 Z Z c m m m m 3 m m m m m m m L <�i 'c�i 'c�i a' x v = r [ ) ) ) ! \ \ \ ( 10 10 { ) ® ! ; \ � , k \ f m ! { )® / 2 Appendix 5 Summary of Major Funding Sources Some of the most commonly used funding sources for bicycle and pedestrian projects are listed below. The funding landscape is always evolving. Check www.bikelib.org/bilce- pla /bikeway-funding-tips for updates. Illinois Transportation Enhancements Program (ITEP) • Federal source with 80% federal/state, 20% local cost shares. • ITEP is one component of the federal Transportation Alternatives Program (TAP), along with Safe Routes to School, Recreational Trails Program, and suballocated TAP dollars administered by Illinois' five largest MPOs (including CMAP). • Administered by IDOT. Recently moved to annual grant cycles (spring applications). • Less ITEP money administered by IDOT than pre-2013 —estimate $16M/year, compared to $28M/year—but a higher fraction will go to bicycle-related projects. • Very high funding demand to supply ratio (estimated 15:1 in 2013). • Emphasis on transportation potential and inclusion in a larger, officially-adopted plan. With more stringent federal engineering standards and review processes, this source is better suited for significant($400K to $IM+) bikeway projects and those requiring substantial engineering work, such as bridges. In part to accommodate the tremendous demand, medium- sized projects are usually funded more than very large projects. CMAP Transportation Alternatives Program (CMAP-TAP) • Federal source with 80% federal/state, 20% local cost shares, administered by the Chicago Metropolitan Agency for Planning (CMAP). • $17M soon to be awarded for initial two-year (FY13-14)program, all for bicycle-related projects. Next cycle depends on continued federal funding past September 2014. • Nearly half of applications funded in initial grant cycle. • Emphases on projects implementing the Regional Greenways and Trails Plan,population and employment density, improvement over current conditions, completed right-of-way acquisition and engineering. Five of the proposed eight FY13-14 grants range from $1.6Mto $5.9M, indicating a willingness to fund large, regionally significant projects. Like ITEP, the federal process must be followed. Congestion Mitigation and Air Quality(CMAQ) • Federal source with 80% federal/state, 20% local cost shares, administered by the Chicago Metropolitan Agency for Planning (CMAP). • Typically, annual grant cycles with applications due at the end of January. • $18M awarded to 12 bicycle-related projects in 2013, out of 42 applications. • Emphases on having a low cost-per-emission reduction ratio. 54 • Emissions reduced per project cost is the priority. This is strongly related to population density. Projects implementing CMAP's "Go To 2040" plan are also a priority. • Other eligible categories include bike encouragement programs and bike parking. Except for regionally-significant projects, low density suburbs like Buffalo Grove are at a disadvantage in winning large CMAQ grants. However, medium-sized projects ranging from $150-400K may be good candidates. Again, this is federal money, subject to more stringent standards and review processes, like ITEP. Illinois State Bike Grant Program • State source with 50% state, 50% local cost shares and a$200K grant($400K project) limit. • Reimbursement grant administered annually (March 1)by IDNR. • Pre-2007 average of$2.5M per year, with a $200K limit(except for land acquisition projects). After a five year hiatus due to the State's financial crisis, the program was reinstated in 2013 with $1M in grants. • Typically a 2:1 ratio of applications to grants. • Only off-road trails and bikeways are eligible. Much simpler process and standards as these remain local, not IDOT/federal,projects. Good for simpler projects and those that can easily be phased. Many agencies prefer these over ITEP/TAP, even though the cost share is higher, due to grant administrative burden and costs. Recreational Trails Program • Federal source with 80% federal/state, 20% local cost shares. • Administered by IDNR with IDOT. Annual March 1 deadline. • $1.5M per year. About half is dedicated for non-motorized, off-road trails emphasizing underserved user types. $200K limit(except for land acquisition projects). • Much less competitive, with application demand usually not much more than grant supply. This has been an underutilized source. Because of the decline of the Illinois State Bike Path Grant program, more standard multi-use (bike) trails are getting funded recently. A good target range is $100-200K. Illinois Safe Routes to School program • Federal source with 80% federal/state, 20% local cost shares; reimbursable grants. SRTS is a component of Transportation Alternatives Program funding. • Administered by IDOT. • An application cycle for $6M, or two years of funding, is due January 31, 2013. $5M will go to for infrastructure projects ($200K limit each) within 2 miles of schools 55 serving any K-8 grades. $500K will go for education and encouragement programs for the same grades, with an application maximum of$30K. • Demand to supply ratio was 2:1 in 2008 and 2011. Non-infrastructure grants are much less competitive. • The next cycle depends on continued federal funding past September 2014. Sidewalk/sidepath, trail link, and road crossing projects fare well under the SRTS program. Non-Government Sources Private foundations, local businesses and individual donors can be another resource, especially for high profile projects. The national focus on public health is also creating more opportunities for active transportation. Many high profile organizations, such the Robert Wood Johnson Foundation, are committing resources to projects that promote public health. 56 W = ? O m < � RF.CREAfI�I�AI � . . . � ; � I FaC{IITIES LIKE f31KE m pC�\V� PPRK6.VE1.0{)ROMES � o a bbc 4 o a z"a, a mow: all* M 65�Q lei% �umuuuummumuuuuumuu "�� `� y , N11% o�o Not% v� S JP EF y C o K0 6t V w, p i a .q uuuuum IVmi uuuum W ✓ m d *% G IIIIIIIIIIII — ti, llllllllllpluum III � ✓�2 �'I J ��fJ' Illuuulllluu 7 ` © �tiH� jai tiyN� - i 0 a i 0 �� Cfi9U��dlVISJ�MU / Id au , — �J� � � II.JNII'J>~71f1 �piiMojiiuuu z b71f1 �lNiW3�1JOJNJ 101 IIII�IIII North, American 1AVJ Salt Company April 14, 2014 Dear Sir/ Madam: North American Salt Company (NASC) appreciates the opportunity to submit a rock salt bid to Lake County for the 2014/2015 season. Due to the intensity of this past season's winter and in an effort to assist us in better servicing your needs moving forward, we are asking the Lake County bid participants to accept the following amendments to the current bid documents. Acceptance of these amendments will allow NASC to better service your requirements for the coming year by optimizing inventory levels at your service depot. 1. Bid is binding for thirty (35) days after the bid opening date. Bid participants must issue an award or intent to award within this period. 2. NASC will not be able to accept a secondary or back-up award. 3. The participants agree to purchase 80% of the base bid quantity (49,410 tons total) and NASC agrees to provide up to 100% of the base quantity, not 120%. The base quantity amount is negotiable. 4. The participants also agree not to take any tons prior to June 1, 2014. 5. The participants agree to take delivery of the 80% minimum (or up to 100%) on or before April 30, 2015. (Please understand that NASC is unable to carry over inventory at our depot.) 6. 7 day delivery window only applies to tons ordered after November 1 of the given contract year. 7. Contract expires on April 30, 2016. The contract shall be in effect for a two (2) year period from date of award with no extensions. Bid prices are firm for first year. Contract escalator provision applies after the first one (1) year period (price increase not to exceed 5%). Quantity for year two (2) of agreement shall not increase by more than 20%. Should you have questions please do not hesitate to call me on my direct line at (913) 344-9330. Sincerely, Sean Lierz Senior Sales Manager-Highway Sales 0 TM Document A31 - 2010 Bid Bond CONTRACTOR: SURETY: (Name, legal status and address) (Xonje, legal status and principal place NORTH AMERICAN SALT COMPANY of business) 9900 W.109th Street Overland Park,KS 66210 RILI INSURANCE COMPANY 9025 North Lindbergh Drive This document has important legal Peoria,IL 61615 consequences.Consultation with OWNER: an attorney is encouraged with (Nance, legal status and address) respect to its completion or LAKE COUNTY modification. PURCHASING DIVISION Any singular reference to 18 North County Street,9th Floor-Admin,Waukegan,IL 60085 Contractor,Surety,Owner or BOND AMOUNT: Five percent of amount bid other party shall be considered (5�4 of Amount Bid) plural where applicable. PROJECT: (Alatne,location or address, and Project number, ifaqv) Purchase of Bu*Rock Salt for the Lake County Division of Transportation and other Project Number,if any: local Governmentai!Units The Contractor and Surety"'arc bound to the Owner in the amount set forth above,for the payment of which the Contractor and Surely bind themselves,their heirs.executors,administrators,successors and assigns,jointly and severally,as prov idcd herein.The conditions of flus.Bond are such that if the Owner accepts the bid of the Contractor within the time specified in the bid documents,or iv itbin such time period as n-Lay be agreed to by the Owner and Contractor,and the Contractor either(1)enters into a contract with the Owner in accordance with the to of such bid,and gives such bond or bonds as may be specified in the bidding or Contract Documents,with a Surely admitted in the jurisdiction of the Project and otherwise acceptable to the Owner,for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof,or(2)pays to the Owner the difference,not to exceed the amount of this Bond,between die amount specified in said bid and such larger amount for which the Owner may in good faith contract with another party to perform the work covered by said bid,then this obligation shall be null and void,otherwise to remain in full force and effect,The Surety hereby waives any notice of an agreement between the Owner and Contractor to extend the time in which the Owner may accept the bid.Waiver of notice by the Surety shall not apply to any extension exceeding sixty(60)days in the aggregate beyond the time for acceptance of bids specified in the bid documents.,and the Owner and Contractor shall obtain the Surety's consent for an extension beyond sixty(60)days. If this Bond is issued in connection with a subcontractor's bid to a Contractor,the term Contractor in this Bond shall be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor. When this Bond has been furnished to comply with a statutory or other legal requirement in the location of the Project, any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein.When so furnished,the intent is that this Bond shall be construed as a statutory bond and not as a common law bond. Signed and sealed this 14th day of March,2014 NO ""A ERI N L �PANY ... ....... . .................... rinci (Witness) Ll INSm BRAN COMPANY ............. et, a Firrell" (Title) Evangelina Dominick,Attorney in Fatt AIA Document A31 O"'-2olo.copyright 0 1963,1970 and 2010 by The American Institute of Archdeci&All rights reserved. Power of WESTCHESTER FIRE INSURANCE COMPANY Attorney Know all men by these pretests:That WESTCHESTER FIRE INSURANCE COMPANY,a corporation of the Commonwealth of Pennsylvania pursuant to the Jfollowing Resolution,adopted by the Board of Directors of the said Company on December 11,2006,to wit'. -'ROOLV®,our the following sutlrorimicno relau to the execution.for and en belulf of due Canpi ly„or binds,imdatakickpr,n scopertz inces aonusck and other"am eonersunann d dw Conpsny mined iew t!w odmary course of beano{each a"Wtilun Cammiurnrn-)r (1) Each ort se chelmmt,de Pristdlen end the vine hnidenu ord.Cesapmy Is heeby audsarieed to necout eiy Written Commielml for m4 an tdudror she Caspsny,under the sent ordw company or otherwise. (I) Each duly ypointW saernayd-11-of lba Coeprry ii hneby aidhonsed to merle my Wriaen Canis ionatt for and an bdntf of she Company,under ft seat orthe company or odw%iso,to the mum der sw:h action Is eMoriead by'16e port of powers prarided for in such penrms wnaen apppintmptt a torch attoenay-hn.fatY (3) Each crow Chsbmm,the President end the vim Prea{denu ohiw Compwly is hereby wherised,for toed on WWfef the Campioy.to appoini In wsiling my person dw apwney-sn-fats of the Conpany mils full power and sulrtority to esecme.fa Won bdralf crow Company,under dr seal of Me Comprry or odwevise.such Wnum Commirmanu of the Company a may be spedfned in nuh wrinen appeinanrnt.-j%Na spedaeeim snry baby pent at type or does of Written Consolor snis or by spsdamdon crow es more panleulr Wriawt Conurdw is fi) Earh of Ihe.Chainreare,the Pres{drrs wd Vlce Penideeds or the Company''in hreby nuhoriesd,for sod m behalf of dw Conprry..W ddepra m pntinp any other oitimr ohhs t:ampany Ifia aulwdry to exacuw,nor end m 6dwrorihe Cornpany,undo ur Conprry'e aeon or adnax�ea such Wntwn Caemniornenm of the Comprny a arc spaaSed in such wsnaen ddepation,whidn spedaentian may be 17' panel type es din of Wnem Corninu eats or by tpeancabm afoot at mow prtandar Wriam con enitmmu. (5) The sipnattea of ierlf atnces err oheserm p exacutiep sty Wntwe Cermdaemel or sppomrm mt for ddeprim puruant to dtis Rewtraion,and the sad of the camprry may be ilnxed by fammd on such ... � W nnen Cmmvirmi or wrium appainhnenl ordalegrim. .. FURTHER RESOLM,tltel Wa raretaing Rescission shall no ba droned labs an exclude nrenrem of the powers and authority orarRcem argdoyses sod other jsmo is act(bred on Wusitor dr Campony,and such Rssduyim shall not larml or odnerwise airea Ow exerdse orany annuls poaw or auhority otherwise randly panted or rated. Dots hereby nominate,constitute and appoint Annette M Lt wlinar,Cynthia Farrell,Debra A Deming,Evangeline L Dominick,Jessica lannotta,Kelly O'Malley, Sandra Diaz,Thomas Rhatigan,Valorie Spates,Vivian Cani,all of the City orNEW YORK,New York,each individually if there be more than one named,its true and lawful attorney-in-fact,fa make,execute,seal and deliver an its behalf,and as its ict and deed any and all bonds,undertakings,recognirances,contracts and other writing+in the nature thereaf in penalties not exceeding Ten million dollars&zero cents(510,000,00000)and the execution ofsuch writings in pursuance of these presents shall be as binding upon said Company,as fully and amply ass if they bad been duly executed and acknowledged by the regularly elected officers of the Company at its principal obffce, IN WrrNESS WHEREOF,the said Stephen M.Hanley,Vice-President,has hereunto subscribed his name and affixed the Corporate seal of the said WESTCHESTER MRE INSURANCE COMPANY this 13 day of December 2013, WESTCHESTER FIRE INSURANCE COMPANY I� `q 3ne�la,M.Haney.biro 4 COMMONWEALTH OF PENNSYLVANIA COUNTY OF PHILADELPHIA as, On this 13 day of December,AD,2013 before me.a Notary Public ofthe Commonwealth of Pennsylvania in and far the County offtladelphin came Stephen M.Haney,Vice-President of the WESTCHESTER FIRE INSURANCE COMPANY to me personally known to be the individual and ofricer who executed the preceding instrument,and he acknowledged that he executed the same,and that the seal affixed to the preceding instrument is the corporate seal of said Company, that the said corporate seal and his signature were duly affixed by the authority and direction of the said corporation,and that Resolution,adopted by the Board of Directors of said Company,referred to in the preceding instrument,is now in force, IN TESTIMONY WHEREOF,I have hereunto sa my hand and affixed my official seal at the City of Philadelphia the day and year first above writtenVANDT . ��aiva"~�i wed ."t�i ad`` ,.� •.-�y j 44" r the undersi ned Assistant Secreta ofthe WESTCHESTER FIRE INSURANCE COMPANY do here ceni that the on inal POWER OF ATTORNEY of g Secretary by certify g . which the foregoing is a substalstially true and correct copy,is in full force and efrect. In witness whereof,I have hereunto subscribed my name as Assistant Secretary,and afTxed the corporate seal of the Corporation,this miv or s u WIR'�ml L Keay; II THIS POWER OF ATTORNEY MAY NOT BE USED TO EXECUTE ANY BOND WITH AN INCEPTION DATE AFTER December 13,2015- t M V-1 E BACON OF THIS DOCUMENT I„il 1r"S VAIMO US SIE RUM-u'FEATURES THAT v iLL PROTECT Ar3AIliYST t 01;:uN CU.UI.UNT'IEIUFIEi'r AND,Ut,l.TERA'riOIN'U',. WESTCHESTER FIRE INSURANCE COMPANY-NAIC#10030 FINANCIAL STATEMENT DECEMBER 31,2012 ADMITTED ASSETS BONDS $1,915,932,115 SHORT-TERM INVESTM5-,"NTS 22,465,39G STOCKS 0 REAL ESTATE 0 CASH ON HAND AND IN BANK (41,292.474) PREMIUM IN COURSE OF COLLE�CTION' 56,678,650 INTEREST ACCRUED 17,136,B30 OTHER ASSETS 1413,350,304 "OTX.,ASSETS $2.119,270,12115 LIABILITIES RESERVE"FOR UNEARNED PREMIUMS $215,324,197 RESERW,`.'FOR LOSSES 1,103,762J44 RESERVE FOR TAXES 3515,562 FUNDS HELD UNDER REIINSURANCE TREATIf,"S 4,484,136 OTHER LIABILITIES TOTAL LIAB I LITIES 1,305,567,622 .................................. CAPITAL: 70,000 SHI$711,43 PAR VALUE 5,000,100 CAPITAL: PAID IN 292187,374 AGGREGATE WRITEANS FOR SPECIAL SURPLUS FUNDS 111,710,473 SURPLUS(UNASSIGNED) 404,805,246 SURPLUS TO POUCYHOLDERS 813,1703,193 ....................................."',"",.............................. TOTAL $2,119,270,815 ('EXCLUDES PREMIUM MORE THAN 90 DAYS DUE-) STATE OF PENNSYLVANIA COUNTY OF PHILADELPHIA John P.TayIor,being duly sworn,says that he is Vice President of Westchester Fire Insurance Company and that to the best of his knowledge and belief the foregoing is a true and correct statement of the said Company's financial condition as of the 31 st day of Decernhor,2012 Sworn before A III Vic,6 Presideii a (0 otary PublIc My comT ission expires 'COIAMONVVEALTH OF PENNSYLVANIA Notarial Sea; Diane Wright,Notary Public County city ce pjjgGarie�p�ia County my commu[on bpires Aug.8,2015,JC. 'no"ca h hfmiek kno"Of 11 TAW5 SAVNorth American alt Company April 4, 2014 Dear Sir/Madam: North American Salt Company (NASC) appreciates the opportunity to submit a rock salt bid to Lake County for the 2014/2015 season. Due to the intensity of this past season's winter and in an effort to assist us in better servicing your needs moving forward, we are asking the Lake County bid participants to accept the following amendments to the current bid documents. Acceptance of these amendments will allow NASC to better service your requirements for the coming year by optimizing inventory levels at your service depot. 1. Bid is binding for thirty (30) days after the bid opening date. 2. NASC will not be able to accept a secondary or back-up award. 3. The participants agree to purchase 80% of the base bid quantity (49,410 tons total) and NASC agrees to provide up to 100% of the base quantity. The base quantity amount is negotiable. 4. The participants also agree not to take any tons prior to June 1, 2014. 5. The participants agree to take delivery of the 80% minimum on or before March 31, 2015. (Please understand that NASC is unable to carry over inventory at our depot.) 6. 7 day delivery window only applies to tons ordered after November 1 of the given contract year. 7. Contract expires on March 31, 2015. Contract may be extended for up to two (2) additional years upon mutual agreement. Pricing for contract extensions is negotiable. Quantity for extensions is also negotiable. Should you have questions please do not hesitate to call me on my direct line at (913) 344-9330. Sincerely, Sean Lierz Senior Sales Manager-Highway Sales Purchasing Division II 18 North County SUP Floor "ii Ili;,i& I P y Phone 847 377 2929 also Fax 847 984 5889 March 21,2014 ADDENDUM#1(Page 1 of 8) INVITATION TO BID#14040 Purchase of BULK ROCK SALT for the Lake County Division of Transportation and other local Governmental Units Bid Opening Date:Thursday,April 10,2014;2:00 p.m.Local Time Please note the following clarifications,revisions,and additions to the bid documents. REVISED BID SHEET 1. Bid Sheet 2 of 2 has been revised and is included herein. Bidder shall use the revised bid sheet with their bid submission. The CONTACT INFORMATION AND LOCATIONS sheet has also been revised and is included herein. A new Bid Item has been added,the Village of Lindenhurst. This new location has been added as Bid Item#29 on both sheets. REQUESTS FOR INFORMATION 1. Question: Lake County has the option to roll their current contract under the CMS State of Illinois contract for one more year. Does this bid mean they are choosing not to roll on the CMS contract or are these quantities above and beyond the CMS allotment? Response: Lake County is continuing to purchase off of the CMS contract. This new bid,Bid #14040,will be in addition to Lake County's purchases off of the CMS contract. 2. Question. Can you please confirm Lake County was on the State of IL bid last year? District 1—6 locations—Morton$50.96/ton District 1Libertyville—Cargill$5S.19/ton Response: Lake County did participate in the last bid issued by the State of Illinois. Lake County's price is$55.19 per ton,from Cargill.Bidders may find other prices on the CMS web-site. PLEASE SIGN THIS FORM AND E-MAIL TO Aurchasing@lakecountyil.eov or FAX TO 847-984-5889 WITHIN 24 BUSINESS HOURS. RETURN ORIGINAL WITH BID. I will be submitting a bid or I will not be submitting a bid because Sincerely, Acknowledged and Accepted 14040-01: r Signature: RuthAnne Hall Lake County Purchasing Agent Company: NORTH AMERI ' COMPANY WEST 109TH STREET QVERLAND EAW—KIM110 TEL.800-323-1641 sion 118 Now Purchasing Co ntytSt W"Floor Waukegan,IL 60085-4350 ILl I Phone 847 377 2929 Fax 847 984 5889 March 21,2014 ADDENDUM#1(Page 2 of 8) INVITATION TO BID#14040 Purchase of BULK ROCK SALT for the Lake County Division of Transportation and other local Governmental Units Bid Opening Date:Thursday,April 10,2014;2:00 p.m.Local Time Please note the following clarifications,revisions,and additions to the bid documents. REQUESTS FOR INFORMATION continued 3. Question: Does the County plan on going on the State bid again this year? Response: Yes. Please refer to the answer to Questions#1 herein. 4. Question: Would you be able to provide us with a bidders list? Response: The current list of registered suppliers for Bid#14040 is included herein,I page. S. Question: On page 1,there appears an image with 4 locations„however,only#4 is,listed on the bid sheet. Is this the only location to which deliveries will be made? Response: The purpose of this image is merely to identify the location of the Central Permit Facility,in the Lake County Libertyville Complex,as the bids are to be submitted to the Central Permit Facility. 6. Question: On page 15#8,it states Lake County reserves the right to sell or give salt to other governmental agencies.Will the vendor be expected to deliver to these locations or will Lake County be solely responsible for distribution? Response: The awarded Contractor(s)will not be responsible to deliver product in connection with Section 8.,Third Party or Acting in the best interest of citizens of Lake County. 7. Question: How many tons are expected for the early fill(orders placed before Nov.1)? Response: Since this is the first joint bid issued by Lake County,there is no history available to utilize in answering this question.I1, '°0dgcated guess is that 50%of the total commitment will be for-delivery prior to November 1. END OF ADDENDUM#1 C d m � a A z d t M G e M ora 13 , a INLNO TNa t o c M m u 13 r E m re $ 10 �u m m e , a In -sl 1- ® E 06 W o N tt 3 N $ u 4 � ® c e c c c c c c c e c c e e c c a lu c n x .a �r Y Y mm c E A Y v�II' 3 d g x 1O c a 3 ffi a CL m rg 5 & E o _n c E e c m c ® e w m ® ® c r a o 0 CL Q i ®1 m 1® N ® � a Y E d C � qej � Q p n ql pl m ® V V :S -0 m m 0 '77- E E a` ` O Z p t0 « 7 } n� J N Z u N E O n Ym uPQ 7 E Y r R E oa oQ o 4Ln cc G a > m u O w C Y 3O U N R Y. Y C G C C G C C C C C G C C C Y O O O O O O O O O O O O O O N Y y ` N 7 D w G a m 8 I O S Q N m Y i M �r Q Y u m ge ]C a m i• C C r. O 7 — Y Q N a g � st e - J w CL Y ', m C c O m YUpo c 3 n ! a v ° z } y > 3 3 3 Y �+ "Y �Pd eaA 6 4Pi C'+ W CPM1 W M4 Pd ttV V'�M PJ N ro ro N k`d Old#14040 Purchase of BULK ROCK SALT for the Lake County Division of Transportation and other Local Governmental Units CONTACT INFORMATION AND LOCATIONS IS PER ADDENDUM 1 Bid Item cal Governmental Unit Commitment Contact Information Delivery Location 1 Lake County 18,000 tons Kevin Kerrigan 600 W Winchester Road Division of Transportation Obertyville,It 60048 600 W Winchester Rd, Libertyville,II 60048 P'184713771498 2, Antioch Township Highway 50fftors Mark Ring 933 Bartlett Avenue Department Antioch,it,60072 Antioch Township Highway Dept. P:(847)395-2070 ,uVui h¢R�woItIIF�In o�dl"=�,�uY��'DVu uu e.' 3. �Avan Township 7II terms Avon Township Highway Department 389 W.Main Street Hainsville,IL 60073 389 W Main Street Halnesville,IL 60073 Attn Highway Commissioner Bob Kula P (847)546 7480 unr rol i rm Kill n. rrom II:2�tti..aL'-.2....t.,.... -t.1 4 ViIlageofBannockburn 60terms. Linda McCulloch 620AnthonyTrail T'.847,945�6080 Northbrook,IL 60062 i it rn f dr rplllrf r,(i !NriIIIIM wt„7ary Ild°��iau�ri r�n:ili,Iiu�i uv as i y� S Village of Beach Park 5IM torn Gene Gross 40185 N,.Glendale Rd Superintendent of Public Works Beach Park,IL 60099 P,(847)868-4429 �=.r,ae pslrtVV,'r.�irn7.roi^is,'u�;'ai 6 Village of Buffalo Grove 3,SO]tons Brett Robinson Buffalo Grove Public Service Center E chasing Manager S1 Raupp Boulevard 847)459°-2525 Buffalo Grove,IL 6 9 � 7 Cuba Township 4,1100 tons (Randall Marks,Commissioner 28000 W Cuba Road P (8471381,1924 Barrington,IL6D01D 1'r ifk iaW YL as vu`9a%vn`u,°n�Nu"Ya 8 Village of Deerfield 1,500 tons Erlc Oscarson 465 Elm Street Assistant to the Director of Public Works and Deerfield, IL 60015 Engineering Village of Deerfield 465 Elm Street Deerfield,IL 60015 P:(847)719,7462 'Y rsr,°.r;�rru^u(�u fY 4 id ril,%i; 9 Freemont Township 101 M 041% Bill Grinnell 22376 W.Erhart Road Mundelein,IL 6D P:(847)223.2847 ! i�r�rwua'rdlu�r 'd,�knsti�rrru t0 'Village of Glenview 2,0DO tons ferry Burke 1333 Charmer Rd Director of Public Works Glenview,IL 60026 1333 Shermer Road Glenview,It 60026 P:IB471 904-4525 1I Village of Grayslake 1,500 tons Peter Riggs 1595 fie"Avenue P:(847)223-8515 ',wrvvn'., rnt't u'kw» u',ut :Gra Slake IL 60030 9!1' Village of Gurnee 1,{I00 tons Thomas) Rigwood 1511 Kilborne Rd Director of Public Works Gurnee,IL 6D031 Village of Gurnee 1151 Kllborne Rd. Gurnee,it 60031 P:(847)599-68DO x 6811 I rjgWon^f�%irM e„excrr�w li.uox Bid#14040 Purchase of BULK ROCK SALT for the Lake County[Division of Transportation and other Local Governmental Units CONTACT INFORMATION AND LOCATIONS REVISED PER ADDENDUM Old Item is Local Governmental Unit Commitment Contact Information Delivery Location 13 Village of Halnesville 350tons Jeff Gately-Public Works Superintendent 399 Main Street Village of Hainewdle Hainesville,11 60073 P.(847)223-2032 ittNIG dnll %re >uuoH,"�^m u:VY➢.w'nR•. 14 ,City of Highland Park 2,000tons Ramesh Kanapareddy,P.E.,CFM 1150 Half flay Road Director of Public Works Highland Park,R.60015 City of Highland Park 1250 Half Day Read Highland Park,IL 60035 P:(847)432.0807 F:{B4n 432.9907 wpuv,�+°r�.�'t�lV�w y a il'V7i 15 ;City of Lake Forest 500 tons Michael Thomas,Director of Public Works City of Lake Forest The City of Lake Forest SOON Field Drive R®0 N.Field Drive Lake Forest,IL 60045 Lake Forest,IL 60045 P:18471810.3540 F:18471615.4295 16 Lake Villa Township 1,000 tons Jim Jorgensen 37555 N Fairfield Lake Villa Township Highway Commissioner Lake Villa,IL 60046 P:1647)356-5 31 C:P471721-5E31 liwgvrr�m1"Ei�i�°iruWr�lh'ur;wa'i sl °�re:� 17 Village of Libertyville 2,200 tons John Heinz-Director of Public Works 600 North Avenue P:(847`91 -2016 Libertyville,IL 60048 C:19471344-1339 rawa^erc,,bk'�i�ll,l�!v,R Bull r^auu�r,+ 16 Village of Lincoinshire 200 tons Scott Pippen,Superintendent of Administration, One Olde Half Day Road Fleet Services,&Facilities Lincolnshire,R.60069 Village of Lincolnshire One Olde Half Day Road Lincolnshire,$L5 9 P:(B47)913.23 2 F:(847)913-OB69 19 Newrport Township I200 tons Rodger Edmonds TENTATIVE 14155 W Wadsworth Road Wadsworth,ILG0003 Newport Township Highway Commissioner P.O Box 312 Russell„IL 6007S P:(R47N912.9546 P:(8471395^7706 m--s,xdl r0owu & p fp- tlr.u,rrr 20 'City of Park City 300 tons Kenneth Magnus,City Engineer 2 LOCATIONS 3355 Belvidere Road Park City„IL 60055 3355 Belvidere Road P (847)623^5030 Park City,IL 60085 I&airuun a.ik i^a.umarapi!l%LI":1..i!1°lE'i"I:.lk�f(.i:L!:.�.:illg.. 3516 W Washington Street Gurnee,11 60031 2:1. Village of Round Lake 600tons Ron Kroop,P E. 751 W.Town Line Road Round Lake Pub,Ic Works Director Round Lake,IL 60073 P:1$47)546.0962 wbvst; osr �n>odw1W pror, 22' Village of Round Lake Beach 1,000 tons Gary Gramhofer,Public Works Director 911 Lotus[blue Village of Round Lake Beach Round Lake Beach,IL 6M73 911 Lotus Drive 7 Round take Beach,IL 60073 P 18471546-8752 ��ro7 ins emu, �< _ru Bid#14040 Purchase of BULK ROCK SALT for the Lake County Division of Transportation and other Local Governmental Units CONTACT INFORMATION AND LOCATIONS REVISED PER ADDENDUM 1 -------------------------------- Bid Item M Local Governmental Unit Commitment Contact Information Delivery Location 23 Vernon Township 920 tons Bryant Schroeder Vernon Township Highway Department Vernon Township 3050 N.Main Street Highway Commissioner Buffalo Grove,IL 60089 Work: 847-634-460D Call: 847-812-2S95 Fax:847-634-8764 bschroeder(alyerirontownshin rnm 24 Village of Vernon Hills 1,6D0 tons David H.Brown,P,f„CFM 490 Greenleaf Drive Director of Public Works/Village Engineer Vernon Hills,IL 60061 490 Greenleaf Drive Vernon Hills,IL 60061 P:(847)918-3S44 d,lve@vhihs.org 25 Village of Wadsworth 800tons Moses Amides 14155 W Wadsworth Road Wadsworth,IL 60083 14155 W Wadsworth Road Wadsworth,IL 60083 P:(847)336-7771 mamidei@villageofwadsworth.org 26 Warren Township 2,000 tons Jerry Rudd Warren Township Highway Department Highway Commissioner 17801 Washington Street Warren Township Highway Department Gurnee,It 60031 17801 Washington Street Gurnee,IL 60031 P:(847)244.1101x3 hilthway@warrentownst!,�p.net 27 Wauconda Township 1,000 tons Joe Munson 505 W Bonner Road Wauconda Highway Commissioner Wauconda,IL 60084 505 W Bonner Road Wauconda,II 60084 P:(847)526-8085 F:(847)487-8749 hfphway�epartment@waucondatawnshio.com 28 Waukegan Township 80 tons Michael Hewitt 36117 N Green Place Highway Commissioner Waukegan,IL 60087 Waukegan Township Highway Dept 36117 N.Green Place Waukegan,IL 60087 P:(847)662-7208 C:(224)723-7S36 Ht(847)244-2742 mikehgwitt55@vahoo.cc,m 29 Village of Lindenhurst 700 tons Robert Garcia 2060 Grass Lake Road Village of Lindenhurst Lindenhurst,IL 60D46 2301 E.Sand Lake Road Lindenhurst,IL 60046 P:(847)356-1765 rzarcia@lindenhurstil org TOTAL 49,410 TONS Dfl C �D p ko N M64 1 O � D® N M t- v., DO® C rn M Lf) P 7 0 50 r- O N N P r1 DO V' M O�1 V'1 V'1 P N Dotl° b Op 'n N M lry N -A 'n •--' 0% P N rn Pt ig,to M P- � b ® r- M O In R r- r- M V' O 'T Vt q' M O P- O N N �c P. I- O M DO 0 � rnM M N ITIT CD Mtl- c®o E e o u in PJ cu •� U oL ar o 3 o u 0 OC v�i Vnb\ ram, _ C9 tj O C `J v E c® u E ctl cis .tu C �� •' U ,E; .x L u a eo � o Lens CL r- ® ® N O ® z M [V N CD of A cc N ++ z z — r.. 3 a a v O. _ P.4 L.a C r U ID •V l9 C=3 .� VM'1 W U Q •.�. A U [J V] 3 [On Q ❑ C Lto p Q x cc O 0 •Lj N Q b 3 O of 7 C n � v� �° r� zr° 3 O tj � � '� o Z O m �eo � ® nr`�iviv� ooDD ® moo Cl o �smNNC. - - N N1Atn — 6L Q. Do G. O B O ww 4.0 F° 67 •® w 'O C C > t9 V •m 7J .� U z ❑ F W C m e z � n u o Q E EI� Q, m C GO u [u V S VJ m N O Z aZj ® v c ® emu o W O U Te a min- M _ c u yr u u CA y LakeCountyA074 f F Purchasing Division htt doin business.lakecount il. ov Lake County LlheripAlleCampus Please note the submission location is: Lake County Central Permit Facility Attn: Purchasing Division 500 W. Winchester Road 1.CentratPerMFaa7 Libertyville, IL 60048 2IflwhesterHm 3 Lake CM Public Works 4 Lake Camay t);vision of Transportation Contact information for Lake County Purchasing is: Purchasing Division Phone 847-377-2992 Fax 847-984-5889 Email:purchasinglakecountyil.gov ALL SUBMITTALS SHOULD BE LABELED ACCORDINGLY.PLEASE USE BELOW LABEL FOR YOUR CONVENIENCE. ----------------------------------------------------------------------------------------------------------------------� BID No. 14040 Submit Bid to: Bid Description: Lake County Central Permit Facility Purchase of BULK ROCK SALT ATM PURCHASING DIVISION for the Lake County Division of 500 W. Winchester Road Transportation and other Local Libertyville, IL 60048 Governmental Units BID Due Date: April 10, 2014 at 2:00pm w THIS PAGE INTENTIONALLY LEFT BLANK Z �V LakeCounty 1JW SUBMISSION INFORMATION Lake County Purchasing Division INVITATION: #14040 18 North County Street Ninth Floor-Admin BID OPENING DATE: April 10,2014 Waukegan,Illinois 60085-43SO TIME: 2:00 P.M.Local Time (847)377-2929 LOCATION: Central Permit Facility Attn:Purchasing Division E-Mail: pyrchasinet9laltecountviLeov 500 W.Winchester Road Libertyville,IL 60048 Access Bid Results: http.-I 6pg.lakecoun il. ov Submit 1 original&i electronic copy on a CD or flash drive ISSUANCE DATE: March 12,2014 BUYER: Larry Wollheim INVITATION TO BID VENDOR INFORMATION COMPANY NAME: N"AtI a6m90Co.,AConl ADDRESS: CITY,STATE,ZIP CODE: 1 PURCHASE OF BULK ROCK SALT FOR THE LAKE COUNTY DIVISION OF TRANSPORTATION, LIBERTYVILLE, IL AND OTHER LOCAL GOVERNMENTAL UNITS ...................... BID SHEET 1 OF 2 BIDDERS SHALL FILL IN THE INFORMATION ON THIS BID SHEET,INCLUDING PROVIDING A SIGNATURE WHERE INDICATED BELOW. IN ADDITION, BIDDERS SHALL PROVIDE PRICING ON BID SHEET 2 OF 2, FOLLOWING THIS PAGE. Bid Security:Bids shall be accompanied by bid security in an amount not less than five percent)5%) of the amount of the total bid. OT ,TOnBlRDERS iiAny iifMd all exceptionsto these spa,pf�atIons,MUST`be dearly and completely indicated on the bid sheet 9ttach,addIti6haI pages,if"rnecessarya Please.be;advised;tFiat"any exceptions to thesespecifications'may;cause your bid.to�be, /dlsquallified., If a bid includes any exceptions,Bidders must insert an'V In the following box indicating a bid submission with exceptions. I Bidder suggests the following substitutions,and will reduce this Bid In the amount shown for each accepted item. Item Specified Substitution Amount to Reduce Bid THE SECTION BELOW MUST BE COMPLETED IN FULL AND SIGNED PROMPT PAYMENT DISCOUNT: DAYS The undersigned hereby Castilian that have read and tin" & nd aantmts of this so3dtaUen and agree to furnish at the Prices sh any or all of the items above,subject to all hutrucdoom,conditions, apnBiratlem and attachments he lure to ha ad i i l,_solkftatbn shall not because to altar may resuftIng testract or to accept any request for additional corspensatim.ByWardrigthiz bid document,the bidder here"&aft hat th of an thi s tluh of a Wolatbn of either session 33E-3 or 33E-0of the lawals txknhul Cade of 1961,@&amen . �rA Authorl3ed Signature: Company Name: w p_ a Title., d N*m Date: !If typed/Prince av .Q � *AulTdephoneu6er. 21 ft E-mail Ile, Fox Number. _LT"'" 3 THIS PAGE INTENTIONALLY LEFT BLANK z O o " G 3 E g sod a m r � J W z E o 1R c ul u c 5 ,`QM � y d � a E E d � o m ` m� m u 8 D n V c y W N t CCI C y W V j C fV b C c C 3 = .c+ E O O W C S C VI d 3 O � � V m A L C C Y O O O O O O O O O p p cH C G r r r F. � r m L C L Y J w m ni a ti N m .i § ri E N L n b C n n ao "c CL c ;c m m a A LL 3 ® ® ® ® a a �° a.a M u r r nr at as m �r as eu 2 a _ A � c a 5 15; 5; u Is E 3 3 3 i u u 3 a d � h mw E -Eraccu " m w yea 0 N m 0, 0 O -a) m � � v m c0 m a oa o c � E d E 3 �az ;.. o m E � s Y � v � o iY `o I= Y �c E � m d T = 5 Y 3 m'v oo g `m E ;y V u t alp C B. R vv � m tok s m � $ c o � � T Y y 8 $ N ti rl N .-1 I.i m N A _u L a t c � u c Y m c = w n 3 J = ® a w h m` E a c e c c c 3 m v } F a = S ` CD ® `o o C a ® o o o c m n o ham c Y m a � 2m ro ro m A I a E m N iN iN N N l THIS PAGE INTENTIONALLY LEFT BLANK Bid N14040 Purchase of BULK ROCK SALT for the Lake County Division of Transportation and other Local Governmental Units CONTACT INFORMATION AND LOCATIONS Bid Item N 'Local Governmental Unit Commitment Contact Information 22avea Location 1 Lake County 18,000 tons Kevin Kerrigan 6GU W Winchester Road Division of Transportation Libertyville,IL 60048 W.Winchester Rd. Libertyville,II 6OD48 P.(847)377-7498 klk rrt ffa I r J v, 1 Antioch Township Highway 500 tons Mark Ring 933 Bartlett Avenue Department Antioch,IL 60072 Antioch Township Highway Dept. P:(847)395-2070 ani�vhto+rw hdI � � aLn 3 Avon Township 7O0'tons Avon Township Highway Department 389 W.Main Street Hairnsville,IL6DO73 389 W Main Street Hainesvllle,IL 73 Atm,Highway Commissioner Bob Kula P:(847)546-7480 bAb�avantownshlo.c m 4 village of Bannockburn Gomm Linda McCulloch 520 Anthony Trail T:847945.6080 Northbrook,IL 60062 LMcCollothviliaveofbannockbum ora 5 village of Beach Park 500tons Gene Gross 40185 N.Glendale Rd Superintendent of Public Works Beach Park,IL 60099 P.1847)868-4429 6 lllAage of Buffalo Grove 3,500 tons Brett Robinson Buffalo Grove Public Service Center Purchasing Manager S1 Raupp Boulevard P(847)459-2525 Buffalo Grove,IL 60089 7 Cuba Township 4,0DD tons Randall Marks,Commissioner 28DOD W Cuba Road P:(847)381-2924 Barrington,IL60010 8 village of Deerfield 1.500 tons Eric Oscarson 465 Elm Street Assistant to the Director of Public Works and Deerfield,IL 60015 ;Engineering Village of Deerfield 465 Elm Street Deerfield,R.60015 P:(847)719-7462 r. �rRaldLYii.n,' 9� rreemant Township 7W tans Bill Grinnell 22376 W.Erhart Road Mundelein,IL 6D060 P (847)223.2847 'r,nH=Iw , y. 10 village of Glenview 2,000 tons L. Jerry Burke 1333 Shermer Rd Director of Public Works Glenview,IL 60026 1333 Shermer Road Glenview,IL 6OG26 P.( 7) -4525 1.1 village of Grayslake 1,500 tons Peter Riggs S85 Berry Avenue P:(847)223-ESIS Grayslake,IL 60030 12, village of Gurnee 17.—CM tons Thomas J.Rlgwood 1511 Kilbome Rd Director of Public Works Gurnee,IL 60031 Village of Gurnee 1151 Kilborne Rd. Gurnee,IL 60031 P:(847)599-6800 z 6811 Bid#14040 Purchase of BULK ROCK SALT for the Lake County Division of Transportation and other Local Governmental Units CONTACT INFORMATION AND LOCATIONS Bid Item 9 Local Governmental Unit Commitment Contact Information 22LVeMLocation 13 Village of HalnewIlle 150 tons Jeff Gately-Public Works Superintendent 389 Main Street Village of Hainesville HMnesville,II 60073 P:(847)223-2032 14 City of Highland Park 2,0W tons Ramesh Kanapareddy,P.E.,CFM 1150 Halt Day Road Director of Public Works Highland Park,IL 60085 City of Highland Park 1150 Half Day Road Highland Park,IL 6D035 P:( 7)432-0807 F:(8471432.9907 ww a i r! i.S City of Lake Forest 500tons Michael Thomas,Director of Public Works City of Lake Forest The City of lake Forest 800 N,Field Drive 800 N.Field Drive Lake Forest,IL 6004S Lake Forest,IL 6DWS P:(847)810-3540 F:1847)615-4295 16 Make Villa Township 1,000 tons Jim Jorgensen 378SS N Fairfield Lake Villa Township Highway Commissioner Lake Villa,IL 6OD46 P:(847)356-5831 C: 847 721-5831 17 Village of Libertyville 2,200t6ns John Heinx•Director of Public Works 600 Nnrth Avenue P:(847)918-2016 Libertyville,IL 60048 C:(847)344-1338 11B Village of Lincolnshire 200 tons Scott Pippen,Superintendent of Administration, One Olde Half Day Road Fleet Services,&Facilities Lincolnshire,IL 60069 Village of Lincolnshire One Olde Half Day Road Lincolnshire,IL 60069 P:(S47)913.2382 IF:1847)913-0869 I�FNP 'hrl At; .!i i � tl ,IL Lf 19 Newport Township 200tons Rodger Edmonds TENTATIVE 14155 W.Wadsworth Road Wadsworth,It 60083 Newport Township Highway Commissioner P.O..Box 322 Russell,IL 60075 P 1947)812-9S46 395.7708 l vx rr al: 20i City of Park City 30Dtons Kenneth Magnus,City Engineer 2 LOCATIONS 3355 Belvidere Road Park City,IL 6W85 3355 Belvidere Road P (847)6215030 Park City,IL 60085 Kenneth.m a s?n us ra3 oa rkci tv}I.orA 3516 W Washington Street Gurnee,II 60031 21 Village of Round Lake 6W tons Ron Kroop,P.E. 751 W.Town Line Road Round Lake Public Works Director Round Lake,IL 60073 P:1847154 962 22 Village of Round Lake Beach 1,000 tons Gary Gramhofer Public Works Director 911 Lotus Drive Village of Round Lake Beach Round Lake Beach,IL 6073 911 Lotus Drive 7 Round Lake Beach,IL GM73 P';,(847)S46-B7S2 II."91fP �r' Bid 914040 purchase of BULK ROCK SALT for the Lake County Division of Transportation and other Local Governmental units CONTACT INFORMATION AND LOCATIONS Bid Item R Local Governmental Unit Commitment Contact Information Delivery location 23 Vernon Township 920 tons Bryant Schroeder Vernon Township Highway Department Vernon Township 3050 N.Main Street Highway Commissioner Buffalo Grove,It 60089 Work:847-634-4600 Cell:847-812-2595 Fax:847-634.8764 24 Village of Vernon Hills 1,600 tons David H.Brown,P.E.,CFM 490 Greenleaf Drive Director of Public Works/Village Engineer Vernon Hills,It 60061 490 Greenleaf Drive Vernon Hills,It 60061 P:(847)918-3544 dub vhill. r 25 Village of Wadsworth 8D0 tons Moses Amidei 14155 W Wadsworth Road Wadsworth,It 6DO83 14155 W Wadsworth Road Wadsworth,It 60083 P:(8471336-7771 mamideigDvillaaeofwadsworth.ora 26 Warren Township 2,000 tons Jerry Rudd Warren Township Highway Department Highway Commissioner 17801 Washington Street Warren Township Highway Department Gurnee,It 60031 17801 Washington Street Gurnee,It 60031 P:(847)244-1101x3 highway@ wa rre nto wns h Ip.n et 27 Wauconda Township 1,000 tons Jae Munson MIS W Bonner Road Wauconda Highway Commissioner Wauconda,It 60084 SOS W Bonner Road Wauconda,Il 60064 P:(847)526-8085 F:(847)487-8749 28 Waukegan Township 80 tons Michael Hewitt 36117 N Green Place Highway Commissioner Waukegan,IL 60087 Waukegan Township Highway Dept, 36117 N.Green Place Waukegan,It 60087 P:(847)662-7208 C:(224)723-7536 1-1:1947)244-2742 TOTAL 48,710 TONS LAKE COUNTY-INVITATION FOR BI Sa TERMS AND CONDITIONS 1, AUTHORITY.This Invitation for Bids Is issued pursuant to applicable provisions of the Lake County Purchasing Ordinance, 2. BID OPENING.Sealed bids will be received at the Lake County Purchasing Department until the date and time specified,at which time they shall be opened in public. Late bids shall be rejected and returned unopened to the sender. Lake County does not prescribe the method by which bids are to be transmitted; therefore,it cannot be held responsible for any delay,regardless of the reason,in transmission of the bids. 3. 010 PREPARATION. Bids must be submitted on this form and all Information and certifications called for must be furnished. Bids submitted In any other manner,or which fail to furnish all information or certificates required,may be summarily rejected. Bids may be modified or withdrawn prior to the time specified for the opening of bids. Bids shall be filled out legibly In Ink or typewritten with all erasures,strike avers and corrections Initialed in ink by the person signing the bid.The bid shall include the legal name of the bidder,the complete mailing address,and be signed In ink by a person or persons legally authorized to bind the bidder to a contract. Name of person signing should be typed or printed below the signature. 4. DID ENVELOPES. Envelopes containing bids must be sealed and addressed to the County of lake Purchasing Division.The name and address of the bidder and the Invitation Number must be shown in the upper left corner of the envelope. S. ERRORS IN BIOS. Bidders are cautioned to verify their bids before submission. Negligence on the part of the bidder in preparing the bid confers no right for withdrawal or modification of the bid after it has been opened. In case of error In the extension of prices In the bid,the unit prices will govern. 6. RESERVED RIGHTS.The County of Lake reserves the right at any time and for any reason to cancel this Invitation for Bids,accept or reject any or all bids or any portion thereof,or to accept an alternate bid. The County reserves the right to waive any immaterial defect In any bid. Unless otherwise specified by the bidder or the County,the County has ninety(90)days to accept. The County may seek clarification from any bidder at any time and failure to respond promptly is cause for rejection. 7. INCURRED COSTS. The County will not be liable for any costs Incurred by bidders In replying to this Invitation for Bids. 8. AWARD. It Is the Intent of the County to award a contract to the lowest responsible bidder meeting specifications. The County reserves the right to determine the lowest responsible bidder an the basis of an individual Item,groups of items,or in any way determined to be in the best Interests of the County. Award will be based on the following factors(where applicable). (a)adherence to all conditions and requirements of the bid specifications;(b)price;(c)qualifications of the bidder,Including past performance,financial responsibility,general reputation,experience,service capabilities,and facilities,(d)delivery or completion date;lei product appearance,workmanship,finish,taste,feel,overall quality,and results of product testing;(q maintenance costs and warranty provisions;and jgi repurchase or residual value. 9. PRICING,The price quoted for each Item is the full purchase price,Including delivery to destination,and includes all transportation and handling charges, premiums on bonds,material or service costs,patent royalties and all other overhead charges of every kind and nature. Unless otherwise specified,prices shall remain firm for the contract period. 10. DISCOUNTS. Prices quoted must be net after deducting all trade and quantity discounts. Where cash discounts for prompt payment are offered,the discount period shall begin with the date of receipt of a correct invoice or receipt or final acceptance of goods,whichever is later. 11. TAXES. Lake County is not subject to Federal Excise Tax. Per Illinois Compiled Statutes,35 ILCS 120/2.5,Lake County Is exempt from state and local taxes. 22. SPECIFICATIONS. Reference to brand names and numbers is descriptive,but not restrictive,unless otherwise specified. Bids on equivalent items will be considered,provided the bidder clearly states exactly what Is proposed to be furnished,including complete specifications. Unless the bidder specified otherwise,It is understood the bidder is offering a referenced brand item as specified or is bidding as specified when no brand is referenced,and does not propose to furnish an"equal."The County reserves the right to determine whether a substitute offer Is equivalent to and meets the standard of quality Indicated by the brand name and number. 13. SAMPLES, Samples of items,when called for,must be furnished free of expense and,if not destroyed In the evaluation process,will,upon request,be returned at the bidder's expense. Request for the return of samples must accompany the sample and Include UPS Pickup Slip,postage or other acceptable mode of return. Individual samples must be labeled with bidder's name,Invitation number,item reference,manufacturer's brand name and number. 14. INTERPRETATION OR CORRECTION OF BIDDING DOCUMENTS. Bidders shall promptly notify the County of any ambiguity,inconsistency or error which they may discover upon examination of the bidding documents, interpretations,corrections and changes will be made by addendum. Each bidder shall ascertain prior to submitting a bid that all addenda have been received and acknowledged in the bid. 15. INDEMNIFICATION.The Seller shall indemnify and hold harmless the County,Its agents,officials,and employees from and against all Injuries,losses,claims, suits,costs and expenses which may accrue against the County as a consequence of granting the Contract. 16. DEFAULT.Time is of the essence of this contract and if delivery of acceptable Items or rendering of services Is not completed by the time promised,the County reserves the right,without liability,in addition to its other rights and remedies,to terminate the contract by notice effective when received by Seller,as to stated items not yet shipped or services not yet rendered and to purchase substitute items or services elsewhere and charge the Seller with any or all losses Incurred.The County shall be entitled to recover its attorney's fees and expenses In any successful action by the County to enforce this contract. 17. INSPEICTION. Materials or equipment purchased are subject to inspection and approval at the County's destination. The County reserves the right to reject and refuse acceptance of items which are not in accordance with the Instructions,specifications,drawings or data of Seller's warranty(express or implied). Rejected materials or equipment shall be removed by,or at the expense of,the Seller promptly after rejection. 18. WARRANTY.Seller warrants that all goods and services furnished hereunder will conform in all respects to the terms of this solicitation,Including any drawings,specifications or standards incorporated herein,and that they will be free from latent and patent defects In materials,workmanship and title,and will be free from such defects In design. In addition,Seller warrants that said goods and services are suitable for,and will perform in accordance with,the purposes for which they are purchased,fabricated,manufactured and designed or for such other purposes as are expressly specified in this solicitation. The County may return any nonconforming or defective Items to the Seller or require correction or replacement of the item at the time the defect is discovered,all at the Seller's risk and expense. Acceptance shall not relieve the Seller of its responsibility. 19. REGULATORY COMPLIANCE. Seller represents and warrants that the goods or services furnished hereunder(including all labels,packages and container for said goods)comply with all applicable standards,rules and regulations In effect under the requirements of all Federal,State and local laws,rules and regulations as applicable,including the Occupational Safety and Health Act as amended,with respect to design,construction,manufacture or use for their intended purpose of said goods or services. Seller shall furnish"Material Safety Data Sheets"in compliance with the Illinois Toxic Substances Disclosure to Employees Act, 2M EQUAL EMPLOYMENT OPPORTUNITY.Contractor shall comply with the Illinois Human Rights Act,775 ILCS 5/2-101 et seq.,as amended and any rules and regulations promulgated In accordance therewith,Including,but not limited to the Equal Employment Opportunity Clause,Illinois Administrative Code,Title 44, Part 750(Appendix A),which is Incorporated herein by reference. Furthermore,the Contractor shall comply with the Public Works Employment Discrimination Act,775 ILCS 10/0.01 at seq.,as amended. 21. ROYALTIES AND PATENTS.Seller shall pay all royalties and license fees.Seller shall defend all suits or claims for infringement of any patent,copyright or trademark rights and shall hold the County harmless from loss on account thereof. 22. LAW GOVERNING.This contract shall be governed by and construed according to the laws of the State of 1111nolL Jurisdiction and venue shall be found exclusively In the&'Judicial Circuit Court,State of Illinois. THIS PAGE INTENTIONALLY LEFT BLANK GENERAL TERMS AND CONDITIONS March 2014 Bid#14040 PURCHASE OF BULK ROCK SALT FOR THE LAKE COUNTY DIVISION OF TRANSPORTATION, LIBERTYVILLE, IL AND OTHER LOCAL GOVERNMENTAL UNITS 1. OVERVIEW Lake County is interested in purchasing Bulk Rock Salt for snow and ice control,meeting with the requirements of AASHTO SPECIFICATION M143,SODIUM CHLORIDE TYPE 1,GRADE 1. This bid is to furnish and deliver the specified Bulk Rock Salt. The Lake County Division of Transportation,and other specified Local Governmental Units,will be participating in this joint purchase venture. Lake County and other Local Governmental Units will be procuring salt for all winter maintenance uses for County and Local Governmental Units to provide road salt for the safety of the traveling public on Lake County roadways. All freight and delivery charges shall be included in the bid prices. Lake County plans to issue this Invitation to Bid in March,with the intention of placing orders for portions of Bulk Rock Salt for an EARLY DELIVERY. Therefore,a Unit Price item is included on Bid Sheet 2 of 2,Column D,to allow for a Unit Price for EARLY DELIVERY,for orders placed for delivery prior to November 1. 2. WORK INCLUDED The work to be performed by the Contractor shall include furnishing and delivering of the awarded items to the Lake County Division of Transportation,600 West Winchester Road, Libertyville, IL 60048,and directly to other, participating Local Governmental Units, 3. SUBMISSION OF BIDS Bids will be accepted until 2:00 p.m. local time, April 10, 2014, at the Lake County Central Permit Facility, ATTN: PURCHASING DIVISION, 500 W. Winchester Road, Libertyville, IL 60048. Each bid must include the following completed and signed forms and submissions: a."Invitation to Bid"Form:Bid Sheet 1 of 2 and Bid Sheet 2 of 2. . .. b.(1)Complete electronic submission on a;CDi' rla',flash drive.,- c.Bid Security. d.Contractor Qualification Form. e.References Form. f.Appendix A,Sustainability Statement. g.Value added services. 4. PRODUCT SUPPLIED All Bulk Rock Salt supplied for this bid shall meet or exceed the Bid Specifications herein. S. AWARD Lake County intends to issue an award for the Lake County portion of this bid, refer to the Bid Sheet—Column B,to the lowest responsive and responsible bidder that is in compliance with the specifications,terms,conditions and evaluation criteria contained herein. However,tcpaurfjcipating Local,Government°al Units'reseive the right to split their awards, refer to the Bid Sheet -- Column B, if such award is deemed to be in the best interests of the participating Local Governmental Units. All other participating Local Governmental Units will issue individual awards, in accordance with the provisions of each participating Local Governmental Unit. 6. PRECEDENCE Where there appears to be variances or conflicts, the following order of precedence shall prevail: Lake County Specifications; Lake County General Terms&Conditions, Lake County Invitation for Bids General Terms&Conditions and the Contractor's Bid Response. 8 7. BID PRICE Pricing is to be submitted for the provision and delivery of all products as per specifications. The bid price shall be the net price charged per item; F. O. B. delivered, freight prepaid and included in the bid price to Lake County, and other local Governmental Units,including all discounts. 8. CONTRACTOR QUALIFICATIONS AND EVALUATION CRITERIA All bidders must be qualified suppliers and demonstrate their capability to provide products required in accordance with the bid specifications. Bidders shall complete and submit the Contractors Qualification Form with their bid. Bids shall be evaluated as follows:(not listed in order of priority): • Bid price • Compliance with the specifications as set forth herein. Bidders shall include an additional page(s)listing any non-compliance to the specifications. If any non-compliance to the specifications exists, Bidders shall insert an"X"in the Exception box on Page 3,Bid Sheet 1 of 1. • Compliance with the delivery requirements • References provided where similar products have been provided • Number of years in business 9. DELIVERY REQUIREMENTS The required products shall be delivered to the specified location in accordance with the DELIVERY REQUIREMENTS section of the SPECIAL CONDITIONS herein. 10. DELIVERY CONDITIONS Specified products shall be bid F.O.B. Destination, with all freight and transportation charges included in the bid price. The term F.O.B. Destination shall mean delivered to a specified location. Any claim for loss or damage shall be between the Contractor and the carriers,movers,riggers,etc. 11. TERM This contract shall be in effect for the date,-of_award, 1'it6°. ..... rid other local Governmental Units,, new,this' act,foe 11,1)yeaf period(s),,subje t to acceptable performance by the tcorit actor At he end ofrany contract term, Lake Co Q ty Lake County reserves the right to extend this contract for a period of up to sixty(60)days for the purpose of getting a new contract in place. For any year beyond the initial year, this contract is contingent on the appropriation of sufficient funds; no charges shall be assessed for failure of the County to appropriate funds in future contract years 12. ESCALATOR PROVISION rl throughout the initial term of the contract shall remain ficm/fixed,fo,,the first"one;(J_)year period. V n tten' r ues#s for price revisions afterthe first one(1)Veat poriod shall be submitted at least"sixty(60)tlays in°advance,of;the �,h, gnnual cantract period P Ille ts�must beoasedupon and in!clude::doc"umentation of the actual,change in the costs of the components involved in the contract and shall noFinclude overhead and profit Cha estin the ontra t �rlce shall be made m th in6unt ofthe ktual'chaingein Contractof:eost or the percentage change m the'U U.S.Average'Consumer Price�lnoex`for,;fhe,,Midwest Urban-per category-"All Items," whichever is,less. Surcharg" o~and/or other costs shaA not'be allowetl. Manufacturer and/or Warehouse Distributor's price sheets or an equivalent document showing the new pricing may be considered sufficient documentation for a price change. PRICE INCREASES SHALL NOT EXCEED S.0%, FOR ANY YEAR. The County reserves the right to reject any price increase and to terminate the contract. 13. JURISDICTION,VENUE,CHOICE OF LAW This contract shall be governed by and construed according to the laws of the State of Illinois. Jurisdiction and venue shall be exclusively found in the 191h Judicial Circuit Court,State of Illinois. 14. INVOICES AND PAYMENTS The Contractor shall submit an invoice(s) detailing the services and products provided in accordance with the payment provisions of this contract, to each participating Local Governmental Unit ordering Rock Salt. Invoice shall show the 9 purchase order number and the address where the product or service was provided. Payment shall be made in accordance with the Local Government Prompt Payment Act. Payment will not be made on invoices submitted later than six-months(180 days)after delivery of goods and any statute of limitations to the contrary is hereby waived. 15. BID REVIEW After bid submittal, bids may be subjected to subsequent review. Lake County, and other local Governmental Units, reserves the right to conduct follow up reference checks, request additional information or perform other activities related to comprehensive bid review and determination of the lowest responsive and responsible bidder who best meets the specifications. 16. NON-ENFORCEMENT BY LAKE COUNTY AND OTHER LOCAL GOVERNMENTAL UNITS The Contractor shall not be excused from complying with any of the requirements of the contract because of any failure on the part of Lake County, and other local Governmental Units, on any one or more occasions, to insist on the Contractor's performance or to seek the Contractor's compliance with any one or more of said terms or conditions. 17. REFERENCES References must be provided as requested on the Reference Page. Bidders shall complete and submit the Reference Form with their bid. 18. ADDENDA Any and all changes to the specifications and terms and conditions of this Bid are valid only if they are included by written addendum to all bidders, which will be e-mailed prior to the bid opening date to all who are known to have received a complete Invitation to Bid. Each potential Bidder shall acknowledge receipt of any addenda by signing such addendum and returning a copy to the Lake County Purchasing Division prior to, or along with, a sealed bid. Each Bidder, by acknowledging receipt of any addenda, is responsible for the contents of the addenda and any changes to the bid therein. Failure of any bidder to receive any such addendum or interpretation shall not relieve the bidder from obligation under this bid as submitted. Addenda are available on the Lake County Web-Site at http://www.lakecountyil.gov/Finance/purthasins/Paees/BidsRFPs aspx 19. ADDITIONAL INFORMATION Should the bidder require additional information about this bid, please email to 2urchasinulakecountvil.sov no less than seven(7)days prior to the bid opening date.Questions may also be faxed to Lake County Purchasing Division (847) 984-5889. ANY and ALL changes to these specifications are valid only if they are included by written Addendum to All Bidders. No interpretation of the meaning of the plans, specifications or other contract documents will be made orally. Failure of any bidder to receive any such addendum or interpretation shall not relieve the bidder from obligation under this bid as submitted. All addenda so issued shall become part of the bid documents. Failure to request an interpretation constitutes a waiver to later claim that ambiguities or misunderstandings caused a bidder to improperly submit a bid. 20. HOLD HARMLESS CLAUSE The Contractor agrees to indemnify,save harmless and defend Lake County,its agents,servants,employees,and each of them against and hold it and them harmless from any and all lawsuits,claims, demands,liabilities,losses,and expenses; including court costs and attorney's fees for or on account of any injury to any person,or any death at any time resulting from such injury, or any damage to property, which may arise or which may be alleged to have arisen out of, or in connection with the work covered by this project. The foregoing indemnity shall apply except if such injury is caused directly by the willful and wanton conduct of Lake County, its agents, servants, or employees or any other person indemnified hereafter. 10 21. INSURANCE All Contracts may be subiect to change The contractor must obtain,for the Contract term and any extension of it, insurance issued by a company or companies qualified to do business in the State of Illinois with an A.M. Best Rating of at least A-. Insurance in the following types and amounts is necessary and/or where applicable: Workers Compensation(Coverage A)and Employers Liability(Coverage B) Workers Compensation Insurance covering all liability of the Contractor arising under the Worker's Compensation Act and Worker's Occupational Disease Act at limits in accordance with the laws of the State of Illinois. Employers' Liability Insurance shall be maintained to respond to claims for damages because of bodily injury, occupational sickness, or disease or death of the Contractor's employees,with limits listed below: Employers Liability a) Each Accident$1,000,000 b) Disease-Polity Limit$1,000,000 c) Disease-Each Employee$1,000,000 Such Insurance shall contain a waiver of subrogation in favor of Lake County, Commercial General Liability Insurance Commercial General Liability Insurance in a broad form on an occurrence basis shall be maintained, to include, but not be limited to, coverage for property damage, bodily injury (including death), personal injury and advertising injury in following coverage forms where exposure exists: • Premises and Operations, • Independent Contractors, • Products/Completed Operations • Liability assumed under an Insured Contract/Contractual Liability • Personal Injury and Advertising Injury, With limits of liability not less than: $1,000,000 Each Occurrence $ 1,000,000 Products-Completed Operations $ 1,000,000 Personal and Advertising injury limit $2,000,000 General aggregate; the CGL policy shall be endorsed to provide that the General Aggregate limit applies separately to each of the contractor's projects away from premises owned or rented to contractor. Automobile Liability Insurance Automobile liability insurance shall be maintained to respond to claims for damages because of bodily injury,death of a person, or property damage arising out of ownership, maintenance, or use of a motor vehicle. This policy shall be written to cover any auto whether owned,leased,hired,or borrowed. The Contractor's auto liability insurance, as required above, shall be written with limits of insurance not less than the following. $1,000,000 Combined single Limit(Each Accident) Liability Insurance Conditions Contractor agrees that with respect to the above required insurance: a) The CGL policy shall be endorsed for the general aggregate to apply on a"per Project"basis; b) The Contractor's insurance shall be primary in the event of a claim. c) Contractor agrees that with respect to the above required insurance, Lake County shall be named as additional insured, including its agents, officers, and employees and be provided with thirty (30) days' notice,in writing by endorsement,of cancellation or material change; d) Lake County, and each participating Local Governmental Unit, shall be provided with Certificates of Insurance and endorsements evidencing the above required insurance,1S days prior to commencement I of this Contract and thereafter annually for contracts/projects that will last more than one year, with certificates evidencing renewals or replacements of said policies of insurance at least thirty (30) days prior to the expiration of cancellation of any such policies. Said Notices and Certificates of Insurance shall be provided to: Lake County Purchasing Division 18 N.County 9th Floor Waukegan,Illinois 6008S Attn:RuthAnne Hall,Lake County Purchasing Agent And to the name and address specified in the award notice from each participating Local Governmental Unit Failure to Comply: In the event the Contractor fails to obtain or maintain any insurance coverage required under this agreement,Lake County may purchase such insurance coverage and charge the expense to the Contractor. 22. RESERVED RIGHTS Lake County,and other local Governmental Units,reserves the right to cancel this Invitation for Bid at any time,to reject any and all bids for any reason, to accept an alternate bid, to waive any informalities or exceptions in the bid and to award on a collective or individual item basis 23. TERMINATION It �uhty, and other local Governmental Units,feMmi e'ri ht t terminate this contract,or anypart'of this ;wc[lrltiact;,upnr►thirty:(30) days' written notice. 'In,case of such termination, the Contractor shall be entitled to receive payment from the County for items ordered and in transit in accordance with the terms and conditions of this contract.In the event that this contract is terminated due to Contractor's default,the County shall be entitled to purchase substitute items and/or services elsewhere and charge the Contractor with any or all losses incurred, including attorney's fees and expenses. 24. JOINT PURCHASING The purchase of goods and services pursuant to the terms of this Contract shall also be offered for purchases to be made by other governmental units, as authorized by the Governmental Joint Purchasing Act, 30 ILCS 525/0.01, et seq. (the "Act"). All purchases and payments made under the Act shall be made directly by and between each governmental unit and the successful Bidder. The Bidder agrees that Lake County shall not be responsible in any way for purchase orders or payments made by the other governmental units. The Bidder further agrees that all terms and conditions of this Contract shall continue in full force and effect as to the other governmental units during extended terms. The credit or liability of each governmental unit shall remain separate and distinct. Disputes between Bidders and governmental units shall be resolved between the immediate parties. The Bidder and the other governmental units may negotiate such other and further terms and conditions to this Contract ("Other Terms") as individual projects may require. To be effective, Other Terms shall be reduced to writing and signed by a duly authorized representative of both the successful Bidder and the other governmental unit. The Bidder shall provide the other governmental units with all required documentation set forth in the solicitation including but not limited to: performance and payment bonds, Certificates of Insurance naming the respective governmental unit as an additional insured and certified payrolls to the other governmental unit as required. 2S. SUSTAINABILITy STATEMENT Lake County is committed to green and sustainable practices and good environmental stewardship. Consequently, we are asking bidders to provide a Statement of Sustainability to ensure our bidders are also incorporating sustainability into their firms'practices. Please complete Appendix A,included herein,and include same with the bid submission. END OF GENERAL TERMS AND CONDITIONS 12 SPECIAL CONDITIONS March 2014 Bid# 14040 PURCHASE OF BULK ROCK SALT FOR THE LAKE COUNTY DIVISION OF TRANSPORTATION,LIBERTYVILLE, IL AND OTHER LOCAL GOVERNMENTAL UNITS 10 QUANTITIES a me, a//Oic . �mthisbid„a�re.est�matdd g4antitles,only. The, tail-quantities shown are to be considered sufficient to service the needs of Lake County and other Local Governmental Units. The Lake County Division of Transportation and other participating Local Governmental Units agree to purchase at least 80% of the quantities shown. If Lake County, or other participating Local Governmental Units,"1,70 ororder;80%"ofthejf;estiinated tgaantt by ppri130,,following the winter season,Lake County and other participating Local Governmental Units.agree to pryayrt CQrwtractor fore 80% h4",9nor+ ed Bulk Rock Salt will be kept at, terminal by the Awarded Contractor,for d�e�iy ry�by c�v_rn er,,,,1",following the winter season. T,fi, toragd;�will be°,h r►dled at.iio�atlditional charge to Lake County,or other participating Local Governmental Units. Payment for the unordered Bulk Rock Salt will be made subject to the provisions of the Local Prompt Payment Act, upon receipt of an invoice dated before November 1,following the winter season. 2.0 BID SHEET EXPLANATION Bid Sheet 2 of 2 includes a list of all Local Governmental Units participating in this Invitation to Bid. This list includes the name of the Local Governmental Unit,the delivery address,and the estimated usage. a. Bid Sheet Column A: Bidders shall enter the Unit Price per ton, for Rock Salt ordered by Lake County Division of Transportation and other participating Local Governmental Units,from a minimum of 80%of the estimated usage to a maximum of 120%of the estimated usage. As stated above, Lake County, and other participating Local Governmental Units, has committed to purchase a minimum of 80% of the estimated usage. This Unit Price is for orders placed for delivery AFTER November 1. b. Bid Sheet Column B: Column B is the extended total of the unit price in Column A-multiplied by the quantity in the "Estimated Usage"column on the Bid Sheet. c. Bid Sheet Column C: Bidders shall enter the Unit Price per ton, for Rock Salt ordered by Lake County Division of Transportation, and other participating Local Governmental Units, for a quantity greater than 120% of the estimated usage and not to exceed 1S0% of the estimated usage. This Unit Price is for orders placed for delivery AFTER November 1. d. Bid Sheet Column D: Bidders shall enter the Unit Price for Rock Salt per ton, ordered by Lake County Division of Transportation, and other participating Local Governmental Units, for orders placed for delivery between July 1S and prior to November 1. 3.0 BID SECURITY Each bid shall be accompanied by a bid security in the form of (a) Bid Bond, (b) a certified or cashier's check, (c) an irrevocable letter of credit payable to the order of the Lake County Treasurer. The bid security shall be in an amount of not less than five percent(5%)of the total bid,as a guarantee that the bidder will, within 10 days after the date of the conditional award of a contract, provide a performance bond as required by the Bid Documents. Certified and Cashier's checks will be deposited and re-issued(without interest)upon receipt of performance bond. Bid bonds shall be duly executed by the bidder as principal and have a surety thereon a surety company,approved by the County,having the minimum equivalent of a Best and Company A-V Rating. If an intended awardee fails to furnish any bond or insurance or document required by the Bid Documents,the bid security submitted with its bid shall be forfeited as liquidated damages. 13 4.0 PERFORMANCE BOND The Contractor shall within 10 days of the Notice of Award furnish a Performance Bond in an amount equal to twenty percent (20%) of total bid amount, executed by a surety company authorized to do business in the State of Illinois, conditioned upon the faithful performance of all covenants and stipulations included in these bid documents and holding good until the completion of the contract to protect Lake County, and other participating Local Governmental Units,against inadequate performance per all requirements of the Bid Documents. The Performance Bond shall remain in effect for one year from the issuance of a Purchase Order or until completion of the Contract period, whichever is longer. Documents required by this section must be received and approved by the Owner before a written contract will be issued. The Contractor shall provide an extension of or an additional Performance Bond, upon each mutually agreed upon contract renewal. 5.0 DELIVERY REQUIREMENTS Normally, Rock Salt shall be delivered to the specified delivery address of Lake County, and other participating Local Governmental Units, between the hours oIVAQ 'm;�to�3.00 m° I►/lnday through,Friday. These are the normal delivery hours but are not the only delivery hours and days for delivery. —""""""" Arrangements may be made for deliveries at other hours and on Saturday and Sunday, to maintain a prompt order delivery schedule. These arrangements may be made by contacting the ordering designee from Lake County and other participating Local Governmental Units. Orders are generally expected to be received within seven(7)working days from date of order. DELIVERYTIIEn "'' Deliveries are to be made 1f )ri�'sey n;(7)`wworking days,-or as extended by order guidelines herein. ORDERING TIMELINE: For an order placed prior to 4:00 A.M.on a given day,that day would be considered as the first calendar day of the seven(7)day delivery period. For an order placed after 4:00 A.M.on a given day,the day following would be considered as the first calendar day of the seven(7)day delivery period,or as amended by order guidelines herein. ORDERING GUIDELINE: Governmental Units may order up to 20%of their 100%contracted tonnage in any given week and the vendor shall deliver within seven(7)working days after receipt of order. Quantities ordered above the 20%threshold shall have an extended delivery time of one(1)working day added for each one(1)percentage point ordered above the 20%guideline. For example, if a Governmental Unit orders 25%of their awarded total of 100 Tons, delivery of the first 20 tons, (20%)shall be within seven (7)working days after receipt of order. The remaining 5 tons shall be delivered within twelve(12)working days after receipt of the order. All order releases shall be delivered to completion, unless mutually agreed upon by Lake County, other participating Local Governmental Units,and the awarded Contractor. 'WM,J r;dehveriesshal[be-rriade with'truc is equipped with tailgate dump trailers. All trucks shall be covered with approved waterproof material. The contractor is responsible that upon delivery,the driver shall inspect the inside of the trailer and will confirm that all salt has been removed from the trailer before leaving the point of delivery. A delivery ticket shall accompany each delivery. The delivery ticket shall be a certified scale ticket indicating gross,tare, and net weight of each truckload of rock salt. The contractor shall ensure that all weights and measures shown on the 14 delivery tickets are correct. Lake County Division of Transportation, and other participating Local Governmental Units, reserves the right to require that delivery trucks be directed to a scale in the vicinity to check the accuracy of loads being delivered. The Contractor is responsible to deliver the requested quantity ordered,plus or minus twenty(20)tons. The Contractor shall notify Lake County,and other participating Local Governmental Units,the name of the trucking firm that will be delivering the salt, as well as a contact name, address and phone number of said trucking firm. The Contractor shall supply the same information for the terminal location,as well. 6.0 LIQUIDATED DAMAGES From November 1, 2014 through June 30, 2015, if the Contractor is unable to make delivery within seven (7) calendar days from the date of order, Lake County, and other participating Local Governmental Units, shall have the right to !order.�An per tore per calendar day#rom the dateyq ,orde all uldateddamages`on the'undellvered portion of the order placed prior to 9:00 A.M. on any business day (Monday through Friday, except Holidays) would be considered as the first calendar day of the seven (7) day delivery period. For orders placed after 9:00 A.M. on a given day,the following day would be considered,the first calendar day of the seven (7)day delivery period.' f,afker�even°(7)� nda� f,)Iquid ,tech damage,assessment,Ahe Contractor;has,still,, ailed to,deiiver„as,required, Lake County, and other participating L,'ocal Governmental.Units, shall reserve the right to take action to remedy the failure of Contractor 'peiorance without prior notification ofsuch failure: This may:include termination of the order and purchase of salt from other sources,or to take action consistent with public safety as needed to continue business. Any or all additional costs may be collected from the Contractor, in addition to any liquidated damage. 7. ORDERING The intent is that orders for Bulk Rock Salt will be placed by Lake County, and other participating Local Governmental Units, with the successful qualified bidder(s) by June 1, 2014 with availability by July 15, 2014. Contract renewals will incorporate the same dates for subsequent years. Lake County,and other participating Local Governmental Units,will issue individual releases for Bulk Rock Salt. For subsequent years, Lake County intends to inform the awarded Contractor(s)of the annual usage,for Lake County,and other participating Local Governmental Units,during the month of March each year. 8. THIRD PARTY OR ACTING IN THE BEST INTEREST OF THE CITIZENS OF LAKE COUNTY lnicases where other governmental agencies m„Lake`County are'unable to obtain bulk rock salt, Lake County Division of Transportation'reserves'the rights-and"obligation to sell salt or give' salt (to' be reimbursed at a, later date) to ,' overr�rri,a,ntal,,agencis without any recourse from the Awarded Contractor(s). This will be done at the contracted cost awarded by Lake County Division of Transportation to the Awarded Contractor(s) and at no time shall a profit be made by Lake County Division of Transportation. 9. STOCKING REQUIREMENTS: Within thirty(30) days of the notice of award (issuance of purchase order)the Awarded Contractor(s)will be required to provide Lake County, and other participating Local Governmental Units, with their salt source and local terminal information. The awarded Contractor (s) shall be required to submit to Lake County, and other participating Local Governmental Units,within ten(10)calendar days after receipt of award notice,a list of delivery contacts including phone numbers. In addition, the awarded Contractor (s) shall provide an emergency contact and phone number for use if the stockpile contact is non-responsive to inquiries made by Lake County and other participating Local Governmental Units. 'a ;hundred,twenty pQrcent„(12096) of-the,quantity listed :will be required to' be in stock'at a local terminal by NO ttnber'26i4.`This requirement shall be fulfilled each November 1st,with each contract renewal. F�reIng o,waterways,and;the;impact on delivery must be reasonably anticipated by the awarded Contractor(s),and is ;not a Cause to'claim force m jeure. l5 The awarded Contractor(s)shall have stockpiles of Rock Salt in Illinois,or near its boundaries, in sufficient quantities to satisfy contractual requirements. Such stockpiles must be near enough to delivery points to allow for timely delivery as required by contractual requirements. ntl g nd other listed entities-reserves the'"right to inspect the awarded Contractor's local terminal to verify that there is,sufficientsalt on,hand t&fulfili/this agreement: 20. VALUE ADDED SERVICES Bidders are encouraged to submit cost-saving/value-added suggestions, such as rebates or any other creative saving opportunities. The County recognizes the expertise provided by many bidders and encourages creativity in bidding. Value Added Services may also include alternate or additional products, including pricing. Submit any value added services or products on a separate sheet and include with the bid submission. END OF SPECIAL CONDITIONS 16; SPECIFICATIONS March 2014 Bid#14040 PURCHASE OF BULK ROCK SALT FOR THE LAKE COUNTY DIVISION OF TRANSPORTATION,LIBERTYVILLE,IL AND OTHER LOCAL GOVERNMENTAL UNITS 1.0 ROCK SALT SPECIFICATION REQUIREMENTS a. Rock Salt shall comply with the requirements of AASHTO SPECIFICATION M143,SODIUM CHLORIDE TYPE 1,GRADE 1. b. Rock Salt,furnished on an order,will not contain more than ONE-HALF POUND or less than 35 PPM of FERRIC FERRCYANIDE or SODIUM FERROCYANIDE per ton,at the delivery,,point. c. JWaxFmum malstrlre content shal):be'no,more-than two and one half percent(2.5%). d. Rock Salt shall be free flowing,fresh stock. e. Reclaimed or re-crushed Rock Salt will not be accepted. f. Rock Salt shall be free of any foreign material,at the delivery point. g. Bulk rock salt not meeting the standards listed in these Specifications shall be subject to rejection by Lake County or other local Governmental Units, 2.0 QUALITY OF ROCK SALT AND REPLACEMENT OF DEFECTIVE PRODUCT a. Deliveries of rock salt will be required to be free of any foreign materials(i.e. mud, rocks, wood,tarpaulins, etc.). Cause for rejection and removal shall be made known within two (2) working days to the Contractor. Loads contaminated with foreign material will be replaced at the Contractor's expense within five (5)working days. b. All salt is to be as lump free as possible tf% If"Wit}i116hmps'�larger than tw6,'1(2);inches in'diameter will be cepted;, Loads with lumps larger than two (2) inches shall be replaced at the Contractor's expense within five (5)working days. c. Lake County, and other local Governmental Units, reserves the right to inspect the Awarded Contractor's terminal for product and availability in quantities and condition that have been requested in these Specifications. END OF SPECIFICATIONS 1 REFERENCES March 2014 Bid#14040 PURCHASE OF BULK ROCK SALT FOR THE LAKE COUNTY DIVISION OF TRANSPORTATION,LIBERTYVILLE,IL AND OTHER LOCAL GOVERNMENTAL UNITS List below current/past customers and local governmental entities similar in size and scope of operation to Lake County where you have provided similar equipment to the equipment specified herein. Attach additional pages as required. 1. Entity: Address: City, State, Zip Code: Contact Person: Telephone Number: Description of Services and Equipment Provided: a % . T J D Date of Service: To /2±-1 2. Entity: � ..,,� Address: City, State, Zip Code: Contact Person: Telephone Number: Description of Services and Equipment Provided: - "�A al I 1 u W Date of Service: l�� To I _ j Address: City, State, Zip Code: �"� - i Contact Person: Telephone Number: � 4 - S Tc',r�ptio of Services and Equipmen# Provided: ,� vic I i Date of Service: -!LJ---1J-1 To Salt Co.,A Cmpm Mlmmls Co. Company: Authorized Signature: Date: i Title: + . 18 Ot T ACTQRQ9WEjfMjQN.S, MarchIQ124 Bid#14040 PURCHASE OF BULK ROCK SALT FOR THE LAKE COUNTY DIVISION OF TRANSPORTATION,LIBERTYVILLE,IL AND OTHER LOCAL GOVERNMENTAL UNITS (This section must be completed and returned with bid. Attach additional pages as required to complete required documentation.) A. Name and Address of Office from which this,contract will be administered Name: North American Salt Co.,A Compass Minerals Co. Address: ( �10 ro " 41 1 Phone: Fax: Project Manager: _ or^ Email: 2 t&SS m i n #Years in Business: 4 Number of Employees: Annual Sales: dC r .,i VVM;° Dunn&Bradstreet#: B. List Additional Employees Who Will be De"I ated to Lake County for the Administration of ThisContract: (Attach additional pages as necessary) NAME POSITION NUMBER OF YEARS AREA OF RESPONSIBILITY/ TASK TITLE EXPERIENCE 1 t" s PIP; �mmrv, .................. y g 14 ��. ....... ,• ...... --------m-- N� a-- 119 APPENDIX arch 2014 SUSTAINABILITY STATEMENTI T I S The County of Lake is committed to green and sustainable practices and good environmental stewardship. Consequently, we are asking bidders to provide a Statement of Sustainability to ensure our bidders are also incorporating sustainability into their firms'practices. INSTRUCTIONS On the following Sustainability Statement form,provide a clear description of your firm's sustainable practices, policies, or procedures.These practices may include, but may not be limited to,the following categories and examples: Waste Minimization within your office or facilities, such as a recycling programs, double-sided copying, electronic internal communications(i.e. memos), use of recycled-content materials and reusable cups, limiting printing, electronic document management, instituting green purchasing policies, using green cleaning supplies and practices, or reducing packaging in materials you procure or supply. Energy Efficiency, within your office, facilities, or firm, such as lighting retrofits, photo-sensor switches for lighting, effective use of daytime lighting, using Energy Star rated appliances or equipment, using an alternative fuel or having efficient fleet policies, an anti-idling policy, or indoor temperature management (i.e. turning the thermostat up in the summer and down in the winter). Water Efficiency within the office,facilities, or firm,such as faucet or fixture retrofits,switching from individual bottled water to office water coolers or drinking fountains,and installing drought-tolerant landscaping. Staff encouraged to adopt sustainable practices and supported by your firm through public transit benefits, bicycle accommodations, telecommuting options, support for green seminar attendance, becoming US Green Building Council LEER accredited,or creating an internal"green team." Education of your staff about green practices, education of your business peers about your green accomplishments, education of your community by your sustainability,or notice of any environmental awards your firm has achieved. CONTINUE TO NEXT PAGE 20 SUSTAINABILITY STATEMENT Bid#14040 PURCHASE OF BULK ROCK SALT FOR THE LAKE COUNTY DIVISION OF TRANSPORTATION,LIBERTYVILLE,IL AND OTHER LOCAL GOVERNMENTAL UNITS Bidder Name � North American Saft Co.,A Co. Date w- —' Attach additional sheets if necessary. Waste Minimization Energy cie cy Water Efficiency Staff Education 21 w n , V W �W/fir PH i �fI r a � r y w ,d i i ,f bIlly „ ICU w *-- V4 ; SILP m r,o �G7 x .we ors �I: ci IX .� n...... �:.",9 IX . N,L..11 ..„ .e....o CD '-w. (v �^• '�'.:.: Gam, U'� ....... .,..... am. CMn..... ..... . 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L G L °; L G U O Q O O O LL Q3 X O E O O 00 ® i� N � E E O_ O zN L US m O m w _ O U) > U 1 3 N U 'G U _Gl Q 0 .0 N C N N G7 N N O O G 'c1! cc t6 G N Qy L O •�' O y l� _ w _ Vr O E °N tl3 �_ G E r- w O °C (ocpEE '� E (D O W a dCIS 3 O V♦ N O c0 N � O C co 9 OU �N W pD C. mp G O N N y OCD ca OQof O O_ E e C` TVL(II E L a) C C N U > 0 C E O [a p C ` ca a3 G O E C G �n � O N y�y V N O N C C �_ O co 4� Q/ cb O O U E rn as 3 ai e a G o m E aN � a� rn N C'3 Im C CO Rj 0 - [G C C m N C O � C +L' N L U G U L E L tm N N O 2 O O E 5 O 7' »� a) L CL of O N N « E 0- C al CL O a) U O -E U � > 0U o w ar Q m o Q cn � N E � o ® N • . • • . . . • 0 ( � :ED a � e File Number 5535-074-4 r To all to whom these Presents Shall Come, Greeting: Jesse White, Secretary of State of the State of Illinois, do hereby certify that NORTH AMERICAN SALT COMPANY, INCORPORATED IN DELAWARE AND LICENSED TO TRANSACT BUSINESS IN THIS STATE ON DECEMBER30, I988,APPEARS TO HAVE COMPLIED WITH ALL THE PROVISIONS OF THE BUSINESS CORPORATION ACT OF THIS STATE RELATING TO THE PAYMENT OF FRANCHISE TAXES,AND AS OF THIS DATE,IS A FOREIGN CORPORATION IN GOOD STANDING AND AUTHORIZED TO TRANSACT BUSINESS IN THE STATE OF ILLINOIS. In STA Testimony 1" , I hereto set my hand and cause to be affixed the Great Seal of w ® the State of Illinois, this 6TH In day of JUNE A.D. 2013 p� G2BY1s'�$' Authentication : 1315702116 Authenticate aY http•llwww.cyberdriveillinois.corn SECRETARY OF STATE Defaware PAGE 1 ?die first State I, JEFFREY W. BULLOCK, SECRETARY OF STATE OF THE STATE OF DELAWARE, DO HEREBY CERTIFY "NORTH AN RICAN SALT COMPANY" IS DULY INCORPORATED ONDER TEE LAWS OF THE STATE OF DELAWARE AND IS IN GOOD STANDING AND HAS A LEGAL CORPORATE EXISTENCE SO FAR AS THE RECORDS OF THIS OFFICE SHOW, AS OF THE THIRTEENTH DAY OF SEPTEPB3ER, A.D. 2011. a 2149843 8300 AUT jT ON Bu�9024707 tscate 111000907 nw�a�' DATE: 09-13--11 9You nay verily this cartlelcate onliao at Corp.dal&wam.gov/authver.aht=l ACTION BY WRIT TEN CONSENT OF THE BOARD OF DIRECTORS OF NORTH AMERICAN SALT COMPANY As of March A,2014 The undersigned, being the sole member of the Board of Directors of North American Salt Company, a Delaware corporation(the"Company"),hereby consents to the adoption of the following resolutions pursuant to Section 141(f) of the General Corporation Law of the State of Delaware. WHEREAS, from time to time it is necessary for managers in the Highway Sales Department to sign documents on behalf of the Company that are required to complete sales transactions in their territories; NOW, THEREFORE, BE IT RESOLVED, that the following named individuals be, and each of them hereby is, authorized on behalf of the Company,to sign (up to the applicable authority level under the Company's Delegation of Authority Policy) bids, performance bonds and/or contracts for the sale of sodium chloride and other deicing products, and to sign any other documents which,in his or her opinion, are necessary, appropriate or desirable in order to effectuate the purposes and intent of the foregoing: Francis J.Malecha President and Chief Executive Officer Rodney L.Underdown Chief Financial Officer,Secretary and Vice President Robert Miller Senior Vice President,Salt Jon Schnieders Vice President, Sales,Bulk Road Deicing Patrick Heenan Director of Rock Salt and Chemical Sales Sean Lierz Senior Highway Sales Manager Lisa Pruitt Highway Sales Support Manager Matt Dillon Midwestern Sales Manager, Specialty Products Deanna Pinkham Business Director,Specialty Products Steve LaLiberte Sales Manager,Western CA&Northern US States Matt Beyers Eastern Sales Manager, Specialty Products Kyle Brown Western Region Sales Manager Monica Lloyd Highway Sales Manager Douglas Dyer Senior Highway Sales Manager FURTHER RESOLVED, that all actions heretofore taken by the aforementioned, for and on behalf of the Company, are hereby ratified,approved and confirmed in all respects. IN WITNESS WHEREOF, the undersigned, being the sole director of the Company, has executed this consent as of the day and year first written above. By: Rodney L. nder own Sole Director of North American Salt Company NASC Highway Consent 9900 West 1091h Street—Suite 100 Overland Park,Kansas 6621 MAC Phone 0 - 23-1 1 Fax 913-338-7945 PRODUCTION LOCATION TYPICALSC DE-ICING ROCK SALT Retained and Cumulative(99.7 Confidence) Goderich,Ontario Tyler usS open. RCL Range Cum PAnge PRODUCT DESCRIPTION Mesh Mesh ( ) % % % 0.500 0300 117 0.3 0--2 0.3 0.2 Rock salt obtained by conventional miningmethods, 0.371 319 9.5 6.5 t 12 6.9 1 13 crushed,and screened to size. 4 4 4.75 30.9 21 41 37.8 23 52 8 8 236 29.9 25 35 67,7 54 -81 14 16 118 16.0 10 22 83.7 75 92 0.630 73 4.11 91-0 86 96 28 30 0.60 0.8 0 2 91.9 87 97 Pan Pan 8.l 1 3. 13 Average Particle Size 3.77 millimeters(5.63 mesh) ADMIXTURE Yellow prussiate of soda( PS)add -If requested by customer "cal Analysis Typical gc (99.7%confidence) Sodium Chloride haCI {%) 97.95 95 -100 CalciumSulphjue CQSOa (`1l) 1.42 0,00 322 Magnesium Chloride M6ch (%) 0.03 0,01--0.04 Moisture (%) R06 0.00-0.18 Waterinsolubles (%) R60 0.00--- I.64 Calcium Ca ppm 4174 0 9466 Magnesium Mg ppm 77 26 102 sui hate 50, at 1 _5 0 22733 METHOROF ANALYSIS American Society for Testing and Materials u�I scn on C s U c usl C Procedures D632 and E524. All other testing is from uu1 F615 Sifto Canada's internal quality control procedures, which are available upon request. PHYSICAL PROPERTIES Bulk Density 1220 kg/m (76 lbs/ft) 2 June 012 Info tiara herein is intended to be indicative and not to be interpreted as a specification and no W arty is given I Q i i salt 9900 west 109u`Street-Suite 100 C MOverland Park,Kansas 66210 R !s y Phone B0-3 -1 1 Fax 91 -3 -7945 LOCATIONDE-ICING SALT PRODUCTION A SC EEN ANALYSIS Retained and Cumulative(99.7 Confidence) Cote Blanche,Louisiana Eme s Tyler ® c Range Range I h (In l % 7 % % % PRODUCTDESCRH>Tg© 0,742 0.0 0,,,,,1 100.0 100 Rock salt obtained by conventional nuning methods, `t 0.5 0.1 0.1 99.9 99. 100 crushed,and screened to size, 319 0375 0.375 6.0 0--17 93.8 82 too 4 4 0.1870 33.6 5-fit 60.2 24--96 8 8 0.0937 33.7 17 51 26.5 0 58 16 14 0.0464 14.7 0 31 11.8 0 29 30 28 0.0234 6.4 0, 16 5.4 0- 15 1'an I Pan 1 1 5.4 1 0 15 Average Particle Size 0,159 inches(5.2mesh) PHYSICAL PROPERTIES Bulk Density 72 Ibslcuic foot Chemical ysis Typical Range ( .7%Confidence) Sodium Chloride MCI M 98.58 97.83-99.33 Calcium sullan: Caso, (%1 1.11 0,50-1.72 Calcium Chloride C2C1x M 0.04 0.00- 0,25 hiagnesium,Chloride Mick 1%1 0.00 0.00-0,02 Moisture H®O M 0.05 0.00- 0.15 waterinsolubles (%) 0.17 0.00.,1.0,- METHOR OF ANALYSIS American Society for Testing and Materials Product cn on andcocks UPC Cc& ProtluctC ode Procedures 632-94 and 524-91. All other testing Bulk is from North American Salt's internal quality control 760s procedures,which are available upon request. ADMIXTURE Yellow Prussiate of Soda(YPS)added-If requested by customer I lone 2012 information herein is intended to be indicative and not to be interpreted us a specification and no warranty is given MATERIAL SAFETY DATA SHEET VC Minerals 1. Product and Company Identification Product Name Sodium Chloride, Salt Product use De-icer General industrial and water softening/conditioning purposes. Manufacturer North American Salt Company A Compass Minerals Company 9900 West 109th Street,Suite 100 Overland Park, KS 66210 US Phone:913-344-9200 CHEMTREC 1-800-424-9300 2. Hazards Identification Emergency overview CAUTION May cause eye and skin irritation, Potential short term health effects Routes of exposure Eye, Skin contact, Inhalation, Ingestion. Eyes May cause irritation. Skin May cause Irritation. Inhalation Dusts of this product may cause Irritation of the nose,throat,and respiratory tract. Ingestion May cause stomach distress,nausea or vomiting. Target organs Eyes.Skin. Respiratory system,. Chronic effects Prolonged or repeated exposure can cause drying,defatting and dermatitis. Signs and symptoms Symptoms may include redness,edema,drying, defatting and cracking of the skin. Symptoms of overexposure may be headache, dizziness, tiredness, nausea and vomiting, OSHA Regulatory Status This product is NOT known to be a"Hazardous Chemical"as defined by the OSHA Hazard Communication Standard„29 CFR 1910.1200. Potential environmental effects See section 12. 3. Composition 1 Information on Ingredients Ingredients) CAS# Percent Sodium chloride 7647-14-5 90-100 4. First Aid Measures First aid procedures Eye contact Flush with cool water. Remove contact lenses, if applicable, and continue flushing. Obtain medical attention if irritation persists. Skin contact Brush away excess of dry material. Flush with water. Obtain medical attention if Irritation persists. Inhalation If symptoms develop move victim to fresh air. If symptoms persist,obtain medical attention. Ingestion Do not induce vomiting. Never give anything by mouth if victim is unconscious, or is convulsing. Obtain medical attention. Notes to physician Symptoms may be delayed. General advice Avoid contact with eyes.Keep out of reach of children. 5. Fire Fighting Measures Flammable properties Not flammable by OSHA criteria. May be combustible at high temperatures. Extinguishing media Suitable extinguishing media Treat for surrounding material. Unsuitable extinguishing media Not available #12463 Page 1 of 5 Issue dale 22-Aug-2011 Protection of firefighters Specific hazards arising from Not available the chemical Protective equipment for Firefighters should wear full protective clothing Including self contained breathing firefighters apparatus. Hazardous combustion products May Include and are not limited to: Hydrogen chloride.Chlorine. Oxides of sodium. Explosion data Sensitivity to mechanical Not available Impact Sensitivity to static discharge Not available 6. Accidental Release Measures Personal precautions Keep unnecessary personnel away. Do not touch damaged containers or spilled material unless wearing appropriate protective clothing. Keep people away from and upwind of spill/leak. Environmental precautions Prevent entry into waterways, sewers, basements or confined areas. Methods for containment None necessary. Methods for cleaning up Before attempting clean up,refer to hazard data given above. Use broom or dry vacuum to collect material for proper disposal without raising dust. Finish cleaning by spreading water on the contaminated surface and dispose of according to local and regional authority requirements. 7. Handling and Storage Handling Use good industrial hygiene practices in handling this material.Avoid breathing dusts from this material. Storage Keep out of reach of children. Keep containers tightly closed in a cool,well-ventilated place. 8, Exposure Controls 1 Personal Protection Exposure limits Ingredient(s) Exposure Limits Sodium chloride ACGIH-TLV Not established OSHA-PEL Not established Engineering controls TWA PEL; No specific limits have been established for sodium chloride(a soluble substance), As a guideline, OSHA(United States)has established the following limits which are generally recognized for inert or nuisance dust. Particulates Not Otherwise Regulated(PNOR):5mglcu.m, Respirable Dust 8-Hour TWA PEL, 15mg/cu.m. Total Dust 8-Hour TWA PEL, TWA TLV: No specific limits have been established for sodium chloride(a soluble substance). As a guideline,ACGIH(United States)has established the following limits which are generally recognized for inert or nuisance dust. Particulates(insolubles) Not Otherwise Classified(PNOC): 10mgicu,m. Inhalable Particulate 8-Hours TWA TLV, 3mglcu,m, Respirable Particulate TWA TLV. Use process enclosures„ local exhaust ventilation, or other engineering controls to control airborne levels below recommended exposure limits. If user operations generate dust, fumes, or mist,use ventilation to keep exposure to airborne contaminants below the exposure limit. Personal protective equipment Eye I face protection Safety glasses Hand protection Rubber gloves. Confirm with a reputable supplier first. Skin and body protection As required by employer code,. Respiratory protection Where exposure guideline levels may be exceeded, use an approved NIOSH respirator or NIOSH-approved filtering facepiece. #12463 Page 2 of 5 Issue date 22-Aug-2011 General hygiene considerations Handle In accordance with good Industrial hygiene and safety practice.When using do not eat or drink.Wash hands before breaks and immediately after handling the product. 9. Physical and Chemical Properties Appearance Crystalline. Color White Form Crystals Odor Odorless Odor threshold Not available Physical state Solid PH 6-8(Neutral) Melting point 1473.62 T(800.9°C) Freezing point Not available Boiling point 2575.40 T(1413°C) Pour point Not available Evaporation rate Not available Flash point Not available Auto-lgnitlon temperature Not available Flammability limits in air,lower, % Not applicable by volume Flammability limits in air, upper, % Not applicable by volume Vapor pressure 0.1 KPa(1 MmHg)@p 865°C Vapor density Not applicable Specific gravity 2.17(112O=1) Relative density 2.17 glcm3 Octanollwater coefficient Not available Solubility(H2O) 36G1100g H2O @ 20°C Viscosity Not applicable Percent volatile 0%wlw Molecular weight 58.4400 gfmole Molecular formula NaCl Viscosity Not applicable 10. Stability and Reactivity Reactivity Reactive with oxidizing agents, acids, lithium, bromine trifiuoride. Possibility of hazardous reactions Hazardous polymerization does not occur. Chemical stability Stable under recommended storage conditions. Conditions to avoid Do not mix with incompatible materials. Incompatible materials Acids, Oxidizers. Hazardous decomposition products May Include and are not limited to:Hydrogen chloride.Chlorine. sodium oxides 11. Toxicological Information Component analysis-LC50 Ingredient(s) LC50 Sodium chloride >21000 mglm3 rat Component analysis-Oral LD50 Ingredient(s) LD50 Sodium chloride 3000 mg/kg rat;4000 mg/kg mouse Effects of acute exposure Eye May cause irritation. Skin May cause Irritation. 12463 Page 3 of 5 Issue date 22-Aug-2011 Inhalation Dusts of this product may cause irritation of the nose, throat,and respiratory tract. Ingestion May cause stomach distress, nausea or vomiting. Sensitization Not classified or listed by IARC, NTP, OSHA and ACGIH. Chronic effects Not classified or listed by IARC, NTP, OSHA and ACGIH. Carcinogenicity Not classified or listed by IARC, NTP, OSHA and ACGIH. Mutagenicity Not classified or listed by IARC, NTP, OSHA and ACGIH. Reproductive effects Not classified or listed by IARC, NTP,OSHA and ACGIH. Teratogenicity Not classified or listed by IARC, NTP, OSHA and ACGIH. Name of Toxicologically Synergistic Not available Products 12. Ecological Information Ecotoxlcity May be harmful to freshwater aquatic species and to plants that are not saline tolerant. Persistence I degradability Not available Bloaccumulation 1 accumulation Not available Mobility in environmental media Not available Environmental effects Not available Aquatic toxicity Not available Partition coefficient Not available Chemical fate Information Not available 13. Disposal Considerations Disposal Instructions Waste must be disposed of in accordance with federal, state and local environmental control regulations. Waste from residues 1 unused Not available products Contaminated packaging Not available 14. Transport Information U.S.Department of Transportation (DOT) Not regulated as dangerous goods. 15. Regulatory Information Occupational Safety and Health Administration (OSHA) 29 CFR 1910.1200 hazardous No chemical US Federal regulations This product is not known to be a"Hazardous Chemical"as defined by the OSHA Hazard Communication Standard„29 CFR 1910.1200. CERCLA(Superfund) reportable quantity None Superfund Amendments and Reauthorization Act of 1986(SARA) Hazard categories Immediate Hazard-No Delayed Hazard- No Fire Hazard-No Pressure Hazard-No Reactivity Hazard-No Section 302 extremely No hazardous substance Section 311 hazardous chemical No Clean Air Act(CAA) Not available Clean Water Act(CWA) Not available State regulations This product does not contain a chemical known to the State of California to cause cancer, birth defects or other reproductive harm. 12463 Page 4 of 5 Issue date 22-Aug®2011 Inventory status Country(s) or region Inventory name On Inventory(yes/no)' United States&Puerto Rico Toxic Substances Control Act(TSCA)Inventory Yes A"Yes"indicates that all components of this product comply with the inventory requirements administered by the goveming country(s) 16. Other Information LEGEND HMISlNFPA Severe 4 * 0 ^„» Serious 3 Moderate 2 !1lUJl1f(� IIY11016illllll' 0 Slight 1 Personal Protection Minimal 0 Disclaimer Information contained herein was obtained from sources considered technically accurate and rellable.While every effort has been made to ensure full disclosure of product hazards, in some cases data is not available and is so stated.Since conditions of actual product use are beyond control of the supplier, it is assumed that users of this material have been fully trained according to the requirements of all applicable legislation and regulatory instruments. No warranty, expressed or implied, is made and supplier will not be liable for any losses, injuries or consequential damages which may result from the use of or reliance on any information contained in this document, Issue date 22-Aug-2011 Effective date 01-Sep-2011 Expiry date 01-Sep-2014 Prepared by Dell Tech Laboratories Ltd. (519)858-5021 Other information This MSDS conforms to the ANSI Z400.11Z129.1-2010 Standard. #12463 Page 5 of 5 Issue date -2611