2014-05-19 - Village Board Regular Meeting - Agenda Packet VILLAGE OF VILLAGE OF
NAuffalo
BUFFALO GROVE Grout
14,
Fifty Raupp Blvd
Buffalo Grove,IL 60089-2196
Phone 847-459-2500
Fax 847-459-0332
Village Clerk
Janet M.Sirabian
STATE OF ILLINOIS ) ss.
COUNTY OF COOK )
CERTIFICATE
I,Janet M. Sirabian, certify that I am the duly elected and acting Village Clerk of the Village of
Buffalo Grove, Cook and Lake Counties, Illinois. I further certify that the attached meeting
notice and agenda were posted inside the Agenda Board located outside the front door of the
Buffalo Grove Village Hall, 50 Raupp Boulevard, Buffalo Grove, Illinois at 11:00, A.M. on Friday,
May 16, 2014 and thereafter were continuously viewable from the outside until said meeting
and further were posted on the Village of Buffalo Grove's website for the purpose of
compliance with the Open Meetings Act.
Dated at Buffalo Grove, Illinois,this 16th day of May, 2014.
V lage Clerk
r
ir °1144°
B
VILLAGE OF Meetingof the Village of Buffalo Grove Fifty Raupp Blvd
�uffalo g Buffalo Grove, IL 60089-2100
�� Board of Trustees Phone:847-459-2500
• Regular Meeting
May 19, 2014 at 7:30 PM
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Approval of Minutes
A. Minutes of the May 5, 2014 Village Board Meeting
B. Minutes of the May 1, 2014 Special Village Board Meeting
5. Approval of Warrant
A. Presentation and Reading of Warrant #1231
6. Village President's Report
7. Village Manager's Report
8. Special Business
A. Promotional Oath for Police Department's New Deputy Chief, Commander
and Sergeant (Trustee Trilling)
9. Reports from the Trustees
10. Consent Agenda
All items listed on the Consent Agenda, which are available in this room this evening, are
considered to be routine by the Village Board and will be enacted by one motion. There will be no
separate discussion of these items unless a Board member or citizen so requests, in which event,
the item will be removed from the General Order of Business and considered after all other items
of business on the Regular Agenda under New Business. (Attached).
Consent Agenda: Ordinances and Resolutions
A. Ordinance No. 2014-37: An Ordinance Granting Variations to the Buffalo
Grove Sign Code for Mariano's Fresh Market, 450 Half Day Road (Trustee
Ottenheimer)
SUMMARY: The Zoning Board of Appeals, by a vote of 4 to 0, recommends to
the Village Board to grant the request made by Mariano's Fresh Market, 450
Half Day Road, for variance of Sign Code, Sections 14.16.030 and 14.16.070,
to allow the proposed wall sign to exceed the maximum height permitted.
Village Board of Trustees-Agenda Page 1
B. Ordinance No. 2014-38: An Ordinance Amending Chapter BG-15, Size,
Weight and Load, of Title 10 of the Village of Buffalo Grove Municipal Code
(Trustee Berman)
SUMMARY: The attached ordinance was drafted in response to changes
within the Illinois Vehicle Code pertaining to overweight and oversize vehicle
laws. The ordinance amends the Village's Municipal Code pertaining to size,
weight and load of vehicles and establishes a new provision designating Class
II Highways.
Consent Agenda: Unfinished Business
None.
Consent Agenda: New Business
C.Award of Contract: Engineering Design Contract for the Kildeer Creek Stream
Bank Stabilization Project. (Trustee Stein)
SUMMARY: Staff recommends award of an engineering design contract to
Baxter and Woodman for Kildeer Creek stream bank stabilization in an
amount not to exceed $23,000.
D. Proclamation: Recognizing June 12 as Belmont Village Senior Living Day
(Trustee Stein)
SUMMARY: The Village recognizes June 12 as Belmont Village Senior Living
Day. Belmont Village Senior Living of Buffalo Grove is celebrating ten years of
being an involved and active resident of Buffalo Grove.
11. Ordinances and Resolutions
A. Ordinance No. 2014-39: Amending the Zoning Ordinance (Title 17 of the
Municipal Code) concerning outside display of propane in Business Districts
(Trustee Terson)
B. Ordinance No. 2014-40: An Ordinance Amending Chapter 5.20, Liquor
Controls to Add a Class G5 License (Trustee Sussman)
C. Resolution No. 2014-16: Resolution Authorizing the Village Manager to
Negotiate with Vendors for the Acquisition of a Replacement Storage Area
Network(SAN) (Trustee Sussman)
12. Unfinished Business
13. New Business
A. Award of Contract: to Insituform for Sewer Lining Services (Trustee Stein)
B. Authorization to Purchase New World Systems Community Development
Software (Trustee Ottenheimer)
14. Questions from the Audience
Village Board of Trustees-Agenda Page 2
Questions from the audience are limited to items that are not on the regular agenda. In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the
audience will be limited to 10 minutes and should be limited to concerns or comments regarding
issues that are relevant to Village business. All members of the public addressing the Village
Board shall maintain proper decorum and refrain from making disrespectful remarks or comments
relating to individuals. Speakers shall use every attempt to not be repetitive of points that have
been made by others. The Village Board may refer any matter of public comment to the Village
Manager, Village staff or an appropriate agency for review.
15. Executive Session
A. Collective Bargaining: Section 2(c)(2) of the Illinois Open Meetings Act
B. Personnel: Section 2(c)(1) of the Illinois Open Meetings Act
16. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board, does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or participate
in this meeting or have questions about the accessibility of the meeting or facilities contact the ADA
Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons
Village Board of Trustees-Agenda Page 3
VILLAGE OF BUFFALO GROVE WARRANT#1231
19-May-14
General Fund: 607,691.31
Illinois Municipal Retirement Fund: 0.00
Parking Lot Fund: 1,851.04
Motor Fuel Tax Fund: 4,876.30
School & Park Donations 18,086.22
Capital Projects-Facilities: 55,781.04
Capital Projects-Streets: 110,801.14
Health Insurance Fund: 0.00
Facilities Development Debt Service Fund: 0.00
Retiree Health Savings (RHS): 18,109.41
Water Fund: 318,685.43
Buffalo Grove Golf Fund: 21,356.70
Arboretum Golf Fund: 28,625.94
Refuse Service Fund: 0.00
1,185,864.53
PAYROLL PERIOD ENDING 05/08/2014 886,121.73
886,121.73
TOTAL WARRANT#1231 2,071,986.26
APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, ILLINOIS
Village Clerk Village President
Meeting of the Village of Buffalo Grove Fifty Raupp Blvd
� Buffalo Grove, I L 60089-2100
Board of Trustees Phone:847-459-2500
Regular Meeting
May 19, 2014 at 7:30 PM
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Approval of Minutes
A. Minutes of the May 5, 2014 Village Board Meeting [GO TO]
B. Minutes of the May 1, 2014 Special Village Board Meeting [GO TO]
5. Approval of Warrant
A. Presentation and Reading of Warrant#1231 [GO TO]
6. Village President's Report
7. Village Manager's Report
8. Special Business
A. Promotional Oath for Police Department's New Deputy Chief, Commander and Sergeant (Trustee Trilling)
[GO TO]
9. Reports from the Trustees
10. Consent Agenda
All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine
by the Village Board and will be enacted by one motion. There will be no separate discussion of these items
unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of
Business and considered after all other items of business on the Regular Agenda under New Business.
Consent Agenda: Ordinances and Resolutions
A. Ordinance No. 2014-37: An Ordinance Granting Variations to the Buffalo Grove Sign Code for Mariano's
Fresh Market, 450 Half Day Road (Trustee Ottenheimer)
SUMMARY: The Zoning Board of Appeals, by a vote of 4 to 0, recommends to the Village Board to grant the
request made by Mariano's Fresh Market, 450 Half Day Road, for variance of Sign Code, Sections 14.16.030
and 14.16.070, to allow the proposed wall sign to exceed the maximum height permitted. [GO TO]
B. Ordinance No. 2014-38: An Ordinance Amending Chapter BG-15, Size, Weight and Load, of Title 10 of the
Village of Buffalo Grove Municipal Code (Trustee Berman)
SUMMARY: The attached ordinance was drafted in response to changes within the Illinois Vehicle Code
pertaining to overweight and oversize vehicle laws. The ordinance amends the Village's Municipal Code
pertaining to size, weight and load of vehicles and establishes a new provision designating Class II Highways.
[GO TO]
Consent Agenda: Unfinished Business
Consent Agenda: New Business
C. Award of Contract: Engineering Design Contract for the Kildeer Creek Stream Bank Stabilization Project.
(Trustee Stein)
SUMMARY: Staff recommends award of an engineering design contract to Baxter and Woodman for Kildeer
Creek stream bank stabilization in an amount not to exceed $23,000. [GO TO]
D. Proclamation: Recognizing June 12 as Belmont Village Senior Living Day (Trustee Stein)
SUMMARY: The Village recognizes June 12 as Belmont Village Senior Living Day. Belmont Village Senior
Living of Buffalo Grove is celebrating ten years of being an involved and active resident of Buffalo Grove.
[GO TO]
11. Ordinances and Resolutions
A. Ordinance No. 2014-39: Amending the Zoning Ordinance (Title 17 of the Municipal Code)concerning outside
display of propane in Business Districts (Trustee Terson) [GO TO]
B. Ordinance No. 2014-40: An Ordinance Amending Chapter 5.20, Liquor Controls to Add a Class G5 License
(Trustee Sussman) [GO TO]
C. Resolution No. 2014-16: Resolution Authorizing the Village Manager to Negotiate with Vendors for the
Acquisition of a Replacement Storage Area Network(SAN) (Trustee Sussman) [GO TO]
12. Unfinished Business
13. New Business
A. Award of Contract: to Insituform for Sewer Lining Services (Trustee Stein) [GO TO]
B. Authorization to Purchase New World Systems Community Development Software (Trustee Ottenheimer)
[GO TO]
14. Questions from the Audience
Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section
2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and
should be limited to concerns or comments regarding issues that are relevant to Village business. All members of
the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful
remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that
have been made by others. The Village Board may refer any matter of public comment to the Village Manager,
Village staff or an appropriate agency for review.
15. Executive Session
A. Collective Bargaining: Section 2(c)(2)of the Illinois Open Meetings Act
B. Personnel: Section 2(c)(1)of the Illinois Open Meetings Act
16. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does,
however, reserve the right to defer consideration of matters to another meeting should the discussion run past
10:30 p.m.
The Village of Buffalo Grove,in compliance with the Americans with Disabilities Act,requests that persons with disabilities, who require certain
accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact
the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons.
Minutes of the May 5, 2014 Village Board Meeting 4-A
Overview
Staff recommends approval.
Attachments
M050514.pdf
Trustee Liaison Staff Contact
Clerk Sirabian Julie C Kamka,Finance&GS
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12853
05/05/2014
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,MAY 5,2014
CALL TO ORDER
President Braiman called the meeting to order at 7:35 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling,Sussman,Terson, Stein and
Ottenheimer.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jennifer Maltas,Deputy
Village Manager; Scott Anderson,Finance Director;Art Malinowski,Director of Human Resources;Lauren Stott,
Management Analyst;Brian Sheehan,Building Commissioner;Brett Robinson,Purchasing Director;Robert Pfeil,
Village Manager;Mike Reynolds,Director of Public Works;Darren Monico,Village Engineer;Geoff Tollefson,
Director of Golf Operations;Police Chief Casstevens,Police Sergeant Rodriguez; and Fire Chief Vavra.
APPROVAL OF MINUTES
Moved by Stein,seconded by Sussman,to approve the minutes of the April 21,2014 Regular Meeting. Upon roll
call,Trustees voted as follows on the motion:
AYES: 4—Trilling,Sussman,Terson, Stein
NAYS: 0—None
ABSTAIN: 2—Berman,Ottenheimer
Motion declared carried.
WARRANT#1230
Mr.Anderson read Warrant#1230. Moved by Terson,seconded by Ottenheimer,to approve Warrant#1230 in the
amount of$2,267,073.91 authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Braiman read a Proclamation declaring the week of May18-24,2014 as Public Works Week in the
Village of Buffalo Grove,and called upon all residents and civic organizations to acquaint themselves with the
issues involved in providing our public works services and to recognize the contributions which Public Works
personnel make every day to insure our health,safety,comfort and quality of life.
President Braiman read a Proclamation recognizing the month of May,2014 as Building Safety Month,and
encouraged our citizens to learn and heed safe and green building practices.
VILLAGE MANAGER'S REPORT
There was no Village Manager's report tonight.
BICYCLE SAFETY COLORING CONTEST
12854
05/05/2014
Sergeant Mike Rodriguez noted that each year,the Traffic Unit of the Buffalo Grove Police Department conducts a
coloring contest for school children grades K-3. One winner from each grade is chosen and they receive a$25
American Express Gift Card from the Buffalo Grove Bank&Trust. Sergeant Rodriguez and Mike Abruzzini of the
Buffalo Grove Bank&Trust announced the winners and presented each of them with their prize as they were
congratulated by the audience and the Board. Sergeant Rodrigues thanked all of the participants,and reminded
everyone that the Bike Rodeo is May 9,2014.
TRUSTEE REPORTS
Trustee Berman reported on the American Cancer Society's Relay for Life to be held on June 13,2014 at Stevenson
High School. This event is put together solely by our students at Buffalo Grove and Stevenson High Schools,with
the assistance of the American Cancer Society,and he urged residents to participate in and/or donate to this worthy
cause.
CONSENT AGENDA
President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief
synopsis of each of the items on the Consent Agenda.
Resolution#2014-14—GIS Svstems
Motion to pass Resolution#2014-14,approving an Agreement for Access to Geographic Information Systems.
Resolution#2014-15—Suretv Bond
Motion to pass Resolution#2014-15,regarding Surety Bond for Right-of-Way Permit requests.
Moved by Sussman,seconded by Trilling,to approve the Consent Agenda. Upon roll call,Trustees voted as
follows:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
TURNING RESTRICTIONS—ARMSTRONG/LEXINGTON
Mr.Monico provided background information on the restriction implementation and several alternatives to the
current restrictions,which include enforcement,signage and construction planned for 2016 on Lake Cook Road.
Feedback has been received from motorists,business owners and residents regarding the updated turning restrictions
at Armstrong Drive and Lexington Drive. Staff is in the process of implementing a plan to present to the Board.
JOHNSON PARCELS
Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Pfeil.
Bill Johnson,property owner,made a presentation outlining the plan they are proposing to develop the property.
Lengthy discussion ensued,primarily as to whether or not residential use is a fit for this site.
12855
05/05/2014
President Braiman commented on the proposal,noting that he does not believe that residential is the proper use for
this parcel. President Braiman suggested that Mr.Johnson make an application based on the comments made
tonight.
TORAH ACADEMY
Mr.Bragg reviewed the request of the petitioner,details of which are contained in the Village Board Meeting
Agenda Item Overview prepared by Mr.Pfeil.
Lawrence Freedman,attorney for the petitioner,explained the reasons that the petitioner is submitting the current
request.
Rabbi Zehnwirth of the Torah Academy shared details of the proposed school site and the surrounding area.
The Board raised concerns with regard to the suitability of the subject site for a school,as well as sufficient parking,
but Board members believe the Plan Commission will be able to deal with those issues.
Moved by Berman,seconded by Sussman,to refer the Torah Academy to the Plan Commission for review.
Upon roll call,Trustees voted as follows:
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Braiman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda.
Barnet Fagel,224 Stanton Court West,stated that he dialed 9-1-1 after a recent explosion in the area,and was
transferred more than once;he requested an investigation as to why the 9-1-1 system failed. Mr.Bragg responded
that 9-1-1 calls are handled by the Northwest Central Dispatch System,and the system performed as it should have.
When our center is overloaded,as it was in that particular instance,the call transfers to another center.
A resident of Winfield commented on the traffic congestion along Lake Cook Road. He commented on the turning
restrictions on Armstrong Drive and suggested that the ordinance be completely scrapped;he believes the item is
favorable toward the residents and adversely affects businesses;he believes there should be 24 hour access to
Armstrong Drive in both directions.
EXECUTIVE SESSION
Moved by Sussman,seconded by Berman,to move to Executive Session for the purpose of discussing Personnel,
Section 2(c)(1),of the Illinois Open Meetings Act and Collective Bargaining, Section 2 (c)(2)of the Illinois Open
Meetings Act.
AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer
NAYS: 0—None
Motion declared carried.
The Board moved to Executive Meeting from to 8:52 P.M.to 10:20 P.M.
ADJOURNMENT
12856
05/05/2014
Moved by Sussman,seconded by Ottenheimer,to adjourn the meeting. Upon voice vote,the motion was
unanimously declared carried. The meeting was adjourned at 10:21 P.M.
Janet M. Sirabian,Village Clerk
APPROVED BY ME THIS 19th DAY OF May_2014
Village President
Minutes of the May 1, 2014 Special Village Board Meeting 4-B
Overview
Staff recommends approval.
Attachments
M050114 Special.pdf
Trustee Liaison Staff Contact
Clerk Sirabian Julie C Kamka,Finance&GS
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MINUTES OF THE SPECIAL MEETING OF THE VILLAGE OF BUFFALO GROVE HELD IN THE
COMMUNITY ARTS CENTER,225 McHENRY ROAD,BUFFALO GROVE,ILLINOIS ON THURSDAY,
MAY 1,2014
CALL TO ORDER
President Braiman called the meeting to order at 5:30 P.M.
Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,Terson, Stein,
Ottenheimer.
Also present was: Dane Bragg,Village Manager.
ARTS CENTER PLAN
Dan Schimmel,Executive Director of the Buffalo Grove Park District,brought the Board up to date on the progress
that has been made since the Park District acquired this building.
Ted Haug,architect,reviewed the proposed facility at its completion.
A tour of the facility was then taken by all in attendance.
ADJOURNMENT
Moved by Berman,seconded by Ottenheimer,to adjourn the meeting. Upon voice vote,the motion was
unanimously declared carried. The meeting was adjourned at 6:30 P.M.
Janet M. Sirabian,Village Clerk
APPROVED BY ME THIS 19't' DAY OF Maw,2014
Village President
Presentation and Reading of Warrant#1231 5-A
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
Overview
Approval is recommended.
Attachments
W#1231 Work Sheetpdf
W#1231.pdf(Appendix)
Trustee Liaison Staff Contact
Scott D Anderson,Finance&GS
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VILLAGE OF BUFFALO GROVE WARRANT #1231
19-May-14
General Fund: 607,691.31
Illinois Municipal Retirement Fund: 0.00
Parking Lot Fund: 1,851.04
Motor Fuel Tax Fund: 4,876.30
School & Park Donations 18,086.22
Capital Projects-Facilities: 55,781.04
Capital Projects-Streets: 110,801.14
Health Insurance Fund: 0.00
Facilities Development Debt Service Fund: 0.00
Retiree Health Savings (RHS): 18,109.41
Water Fund: 318,685.43
Buffalo Grove Golf Fund: 21,356.70
Arboretum Golf Fund: 28,625.94
Refuse Service Fund: 0.00
1,185,864.53
PAYROLL PERIOD ENDING 05/08/2014 886,121.73
886,121.73
TOTAL WARRANT #1231 2,071,986.26
APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, ILLINOIS
Village Clerk Village President
See appendix: Appendix001 - W#1231.pdf
Promotional Oath for Police Department's New Deputy 8-A
Chief, Commander and Sergeant
Overview
The Oath of Office will be delivered by Police Chief Steven Casstevens to the Police Department's new
Deputy Chief Michael Szos and Commander Roy Bethge, followed by Sergeant Vincent Positano's swearing
in as new Police Sergeant by the Fire and Police Commission Chairman,Al Viehman.
Attachments
Trustee Liaison Staff Contact
Trustee Trilling Steven R Casstevens,
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Ordinance No. 2014-37: An Ordinance Granting Variations
to the Buffalo Grove Sign Code for Mariano's Fresh 10-A
Market, 450 Half Day Road
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
Overview
Request was made by Doyle Signs,232 W. Interstate Road,Addison, IL 60101 on behalf on Mariano's Fresh
Market, 450 Half Day Road, for variance of Sign Code, Section 14.16.030,pertaining to Business Districts,
and Section 14.16.070,pertaining to Wall Signs,to allow the proposed wall sign to exceed the maximum
height permitted, for a total height of channel letters not to exceed 77-3/4" and the total wall sign height not
to exceed 127'.
A public hearing was held on Tuesday, April 29, 2014. The Petitioner's authorized agent, Mr. Terry
Doyle, Doyle Signs,testified and presented documentary evidence. In addition to the Sign Code variance,
Mariano's Fresh Market also requested a Deviation to the Woodland Commons Shopping Center— to
allow externally illuminated channel letters not mounted on a raceway; and to allow the green leaf which
is not considered a part of the name or nature of the business. The Deviation request was approved by the
Zoning Board of Appeals on Tuesday,April 29, 2014.
Accordingly, by a vote of 4 to 0,the Zoning Board of Appeals recommends to the Village Board to grant
the request made by Doyle Signs,232 W. Interstate Road, Addison, IL 60101 on behalf on Mariano's
Fresh Market, 450 Half Day Road, for variance of Sign Code, Section 14.16.030, pertaining to Business
Districts, and Section 14.16.070, pertaining to Wall Signs,to allow the proposed wall sign to exceed the
maximum height permitted.
Anticipated Future Board Actions
None
Attachments
450 Half Day Rd Ord.pdf
Mins&Findings-450 Half Day Rd.pdf
Exhibits.pdf
Trustee Liaison Staff Contact
Trustee Ottenheimer Julie C Kamka,Building&Zoning
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Monday, May 19, 2014 Consent Agenda: Ordinances and Resolutions - Item
10-A
5/08/2014
ORDINANCE NO. 2014-
GRANTING VARIATIONS FROM CERTAIN SECTIONS
OF THE BUFFALO GROVE SIGN CODE
Mariano's Fresh Market at 450 Half Day Road
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970; and
WHEREAS, the real property ("Property") hereinafter legally described is zoned in the
B-3 Planned Business Center District and is commonly known as 450 Half Day Road, Buffalo
Grove, Illinois; and
WHEREAS, request was made by Doyle Signs on behalf of Mariano's Fresh Market
("Petitioner"), for variance of the Village's Sign Code, Section 14.16.030,pertaining to Business
Districts and Section 14.16.070, pertaining to Wall Signs, to allow the proposed wall sign to
exceed the maximum height permitted.
WHEREAS, the Zoning Board of Appeals held a public hearing at which it received
testimony on the requested variations; and
WHEREAS, the Zoning Board of Appeals made certain findings of fact, made a positive
recommendation for the variations, and prepared minutes of the public hearing; and
WHEREAS, the Corporate Authorities hereby determine and find that the requested sign
variations are in harmony with the general purpose and intent of the Sign Code (Title 14 of the
Buffalo Grove Municipal Code), and that (1) the requirements of the Sign Code would cause
undue and unnecessary hardship to the sign user due to the unique or unusual conditions
pertaining to the property and to grant the variation would allow visibility of the main
identification for the business, (2) the granting of the requested variances will not be materially
detrimental to the property owners in the vicinity, (3) the unusual conditions applying to the
specific property do not apply generally to other properties in the Village, and (4) the granting of
the variances will not be contrary to the general objectives of the Sign Code of moderating the
size, number and obtrusive placement of signs and the reduction of clutter.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE
COUNTIES, ILLINOIS, as follows:
1
Section 1. The preceding WHEREAS clauses are hereby adopted by the Corporate Authorities
and made a part hereof.
Section 2. Variations are hereby granted to Sections 14.16.030, and 14.16.070 of the Village
Sign Code (Title 14 of the Buffalo Grove Municipal Code) for the purpose of allowing
the proposed wall sign to exceed the maximum height permitted for the Property located at 450
Half Day Road which is legally defined as follows:
Lot 3 of Woodland Commons Shopping Center and Commerce Center, being a
subdivision of part of the south half of the southeast quarter of Section 17, and the north
half of the northeast quarter of the northeast quarter of Section 20 and the west half of the
northwest quarter of Section 21, all in Township 43 North, Range 11 East of the Third
Principal Meridian, in Lake County, Illinois. Commonly known as: 450 Half Day Road,
Buffalo Grove, Illinois 60089.
Section 3. The variations are subject to the following conditions:
1. The sign is to be installed pursuant to Exhibits "El" and "E2" submitted
with the variation application, and
2. Subject to the Appearance Review Team minutes dated April 4, 2014.
Section 4. This Ordinance shall be in full force and effect from and after its passage, and
approval. This Ordinance shall not be codified.
AYES:
NAYES:
ABSENT:
PASSED: , 2014.
APPROVED: , 2014.
APPROVED:
Jeffrey S. Braiman, Village President
ATTEST:
Village Clerk
2
450 HALF DAY ROAD, MARIANO'S- SIGN CODE, SECTION 14.16.070, FOR THE PURPOSE OF ALLOWING
THE PROPOSED WALL SIGN TO EXCEED THE HEIGHT PERMITTED. THE MAXIMUM HEIGHT PERMITTED
WOULD BE FIVE FEET FOUR INCHES(5'4");AND
DEVIATION TO THE WOODLAND COMMONS SHOPPING CENTER — TO ALLOW EXTERNALLY
ILLUMINATED CHANNEL LETTERS NOT MOUNTED ON A RACEWAY; AND TO ALLOW THE GREEN LEAF
WHICH IS NOT CONSIDERED A PART OF THE NAME OR NATURE OF THE BUSINESS
Mr. Terry Doyle, Doyle Sign Company, 232 W. Interstate Road, Addison, IL 60101, was present and
sworn in. The public hearing notice published in the Daily Herald on April 11, 2014 was read.
Mr. Doyle explained that Mariano's is renovating the old Dominick's site at 450 Half Day Road. Part of
the renovation includes a new wall sign. The proposed sign is comprised of individual channel letters and
a leaf design. The sign will be illuminated by external lights. The proposed sign is reasonable in size and
appearance considering the setback of the building from the road. The leaf logo is an important part of
Mariano's branding.
Acting Ch. Windecker read the Appearance Review Team (ART) minutes dated April 4, 2014 into the
record.
Acting Ch. Windecker stated that the proposed sign is smaller in size than the previous Dominick's sign,
except for the leaf logo.
Com. Cesario asked if the leaf is a formal aspect of Mariano's logo. Mr. Doyle stated yes. Com. Cesario
stated that he believes the sign is attractive and tastefully done.
There were no additional questions or comments from the Commissioners. There were no questions or
comments from the audience.
Com. Cesario made the following motion:
I move we recommend to the Village Board to grant the request made by Doyle Signs, 232 W. Interstate
Road, Addison, IL 60101 on behalf on Mariano's Fresh Market, 450 Half Day Road, for variance of Sign
Code, Section 14.16.030, pertaining to Business Districts, and Section 14.16.070, pertaining to Wall
Signs, to allow the proposed wall sign to exceed the maximum height permitted. The maximum height
permitted would be five feet four inches (5'4").
The sign is to be installed pursuant to Exhibits "E1" and "E2" submitted with the application. Subject to
the Appearance Review Team (ART) minutes dated April 4, 2014.
Pursuant to Sign Code, Section 14.40.010, Subsection A.
Com. Shapiro seconded the motion.
Prior to the vote, Com. Steingold asked Mr. Doyle about the location of the leaf over letters and the
approved Trademark of Mariano's.
DRAFT MINUTES
ZONING BOARD OF APPEALS
APRIL 29, 2014
Roll Call Vote:
AYE—Cesario, Steingold, Shapiro, Windecker
NAY— None
ABSTAIN—None
Motion Passed 4 to 0. Findings of Fact attached. This item will appear on the May 19, 2014 Village Board
agenda.
Com. Shapiro made the following motion:
I move we grant the request made by Doyle Signs, 232 W. Interstate Road, Addison, IL 60101 on behalf
on Mariano's Fresh Market, 450 Half Day Road, for Deviation to the Woodland Commons Shopping
Center — to allow externally illuminated channel letters not mounted on a raceway; and to allow the
green leaf which is not considered a part of the name or nature of the business.
Com. Cesario seconded the motion.
Roll Call Vote:
AYE—Cesario, Steingold, Shapiro, Windecker
NAY— None
ABSTAIN—None
Motion Passed 4 to 0.
DRAFT MINUTES
ZONING BOARD OF APPEALS
APRIL 29, 2014
ZONING BOARD OF APPEALS
VILLAGE OF BUFFALO GROVE, ILLINOIS
FINDINGS OF FACT ON VARIATION OF SIGN CODE
THE BUFFALO GROVE ZONING BOARD OF APPEALS HEREBY MAKES THE FOLLOWING FINDINGS
OF FACT AND CONCLUSIONS:
I. THE SUBJECT PROPERTY:
A. Applicant: Mariano's Fresh Market
B. Location: 450 Half Day Road
C. Zoning District: B3
D. Type of Sign: Wall Sign
E. Characteristics of Sign (including size):
7'7-3/4" high by 34'11-3/4" wide externally illuminated channel letters
and a 4'11-1/4" high green leaf logo to be installed on the south elevation
of the building.
F. Lot Characteristics: Retail shopping center located at the northeast
corner of Buffalo Grove Road and Half Day Road.
II. CHARACTERISTICS OF THE SURROUNDING AREA:
North— R2* One Family Dwelling District
South — R8* Multiple Family Dwelling District
East - R2 One Family Dwelling District & R9* Multiple Family Dwelling District
West - R1* One Family Dwelling District
III. VARIATION SOUGHT:
Sign Code, Section 14.16.030, pertaining to Business Districts, and Section
14.16.070, pertaining to Wall Signs, to allow the proposed wall sign to exceed
the maximum height permitted.The maximum height permitted would be five
feet four inches (5'4").
IV. EXHIBITS DEPICTING VARIATION:
A. Exhibit "D"— Letter undated submitted by Doyle Signs
B. Exhibits "E1" and "E2"—Color Proposed Sign Renderings
C. Exhibit "I" — Letter of Authorization
D. Exhibit "J"— Landlord Approval Letter dated January 28, 2014
Draft Findings of Fact
Mariano's Fresh Market,450 Half Day Road
April 29,2014
Page 1 of 3
V. VILLAGE ENGINEER'S REPORT
N/A
VI. VARIATION POWER & CRITERIA:
Sign Code, Section 14.40.010, Sub-section A.
VI I. PUBLIC HEARING:
After due notice as required by law, a copy of said publication notice being
attached hereto as Exhibit C, the Zoning Board of Appeals held a public hearing
regarding the proposed variance on Tuesday, April 29, 2014 at the Village of
Buffalo Grove Hall, 50 Raupp Blvd., Buffalo Grove, IL 60089 at 7:30P.M.
The applicant, Mr. Terry Doyle, testified at the hearing and presented
documentary evidence.
The following objectors appeared at the hearing: None
The following sent written objection prior to the hearing: None
Attached hereto and made a part hereof as Exhibit J are the minutes of the
Zoning Board of Appeals meeting held on Tuesday, April 29, 2014.
VIII. FINDINGS:
The Zoning Board of Appeals finds that the criteria as set forth in Section
14.40.010, Subsection A of the Sign Code have been met in that the Petitioner
has shown:
1. That not allowing the variance will cause undue and unnecessary
hardship due to the following unique or unusual circumstances:
A. To allow visibility of the main identification.
2. That granting the requested variance would not be detrimental to the
property owners in the vicinity;
Draft Findings of Fact
Mariano's Fresh Market,450 Half Day Road
April 29,2014
Page 2 of 3
3. That the unusual conditions applying to the specific property do not apply
generally to other properties in the Village; and,
4. That granting of the variance will not be contrary to the general
objectives of this the Village's Sign Code of moderating the size, number
and obtrusive placement of signs and the reduction of clutter.
IX. CONDITIONS:
The variance shall be subject to the following conditions:
1. The sign is to be installed per Exhibits "E1" and "E2" submitted with the
application.
2. Subject to the Appearance Review Team minutes dated April 4, 2014.
X. CONCLUSION:
The Zoning Board of Appeals, by a vote of 4 to 0, recommends to the Village of
Buffalo Grove Board to grant the request made by Doyle Signs, 232 W. Interstate
Road, Addison, IL 60101 on behalf on Mariano's Fresh Market, 450 Half Day
Road, for variance of Sign Code, Section 14.16.030, pertaining to Business
Districts, and Section 14.16.070, pertaining to Wall Signs, to allow the proposed
wall sign to exceed the maximum height permitted. The maximum height
permitted would be five feet four inches (5'4").
Dated—April 29, 2014
VILLAGE OF BUFFALO GROVE, IL
Bruce Entman, Chairman
Zoning Board of Appeals
Draft Findings of Fact
Mariano's Fresh Market,450 Half Day Road
April 29,2014
Page 3 of 3
PUBLIC HEARING NOTICE
PUBLIC NOTICE is hereby given that the Buffalo Grove Zoning Board of Appeals will hold a
Public Hearing at 7:30 P.M. on Tuesday, April 29, 2014 in the Council Chambers of the Village
Hall, 50 Raupp Boulevard.
Request is being made by Doyle Signs,232 W. Interstate Road, Addison, IL 60101 on behalf on
Mariano's, 450 Half Day Road, for variance of Sign Code, Section 14.16.030, pertaining to
Business Districts, and Section 14.16.070, pertaining to Wall Signs, to allow the proposed wall
sign to exceed the maximum height permitted. The maximum height permitted would be five
feet four inches (5'4").
Legal Description:
Lot 3 of Woodland Commons Shopping Center and Commerce Center, being a subdivision of
part of the south half of the southeast quarter of Section 17, and the north half of the northeast
quarter of the northeast quarter of Section 20 and the west half of the northwest quarter of
Section 21, all in Township 43 North, Range 11 East of the Third Principal Meridian, in Lake
County, Illinois.
Commonly known as: 450 Half Day Road, Buffalo Grove, Illinois 60089
VILLAGE OF BUFFALO GROVE, IL
Bruce Entman, Chairman
Zoning Board of Appeals
VILLAGE OF
yN 6
BUFFALO GROVE
Department of Building&Zoning
Fifty Raupp Blvd.
Buffalo Grove,IL 60089-2196
Phone 847.459.2530
Fax 847.459-7944 APPLICATION FOR VARIATION
APPLICANT Doyle Signs, Inc. , for Mariano's Fresh Market
ADDRESS 232 W. Interstate Road Addison, IL 60101
TELEPHONE NUMBER 630-543-9490
ADDRESS OF SUBJECT PROPERTY 450 Half Day Road
PROPERTY IS LOCATED IN THE d 5 ZONING DISTRICT
LEGAL DESCRIPTION OF SUBJECT PROPERTY: Please see attached
SECTION OF MUNICIPAL CODE FROM WHICH VARIANCE IS REQUESTED. Sign Code Title 14.16.070(A)
PURPOSE OF VARIANCE: To allow a set of externally illuminated letters to serve as
business identification forthe new Mariano's Fresh Market that will be replacing the
former Dominick's Foods that has vacated the property.
Applicant must submit a letter stating what the practical difficulties or particular hardships are in carrying out
the strict letter of the Zoning Ordinance and describing the proposed work or change in use.
A plat of survey or plot plan,drawn to scale,must be attached hereto and made a part of this application.
Petitioner must submit proof of ownership such as a deed,title insurance policy,trust agreement,etc.
I(we)hereby certify that the legal title of the premises being the subject of this application is vested in
and that all statements contained in this application are true and correct.
I(we)further understand that any misrepresentation in connection with this matter may result in a denial of
the relief sought. Furthermore,I(we)have attached a list containing the names and addresses of all
contiguous property owners if requesting a fence variation,OR a list of all property owners within two hundred
fifty(250)feet in each direction of the subject property for all other variations;exclusive of public ways,as
such are recorded in the Officer of the Recorder of Deeds of Cook Counian
c Lake County.
�� Lisa Neal (agent for Doyle)
APPLICANT
OWNER,PARTNER IN TITLE,CORPORATE OFFICER,
BENEFICIARY OF TRUST AGENT
(Strike out all but applicable designation)
If signed by an Agent,a written instrument executed by the owner,establishing the agency,must accompany
this application.
FILING FEE MUST ACCOMPANY TJJIS APPLICATIO
FEE PAID RECEIPT NUMBER aO)'/— DATE 1 I
L.
)JR Doyle Signs, Inc., General Sign Contractors
0 L 232 Interstate Road, P.O.Box 1066
Addison, IL 60101
Office:(630)543-9490 Fax:(630)543-9493
E-mail address:Permits(&doylesigns.com
ZONING BOARD OF APPEALS
Zoning Board of Appeals EXHIBIT
Village of Buffalo Grove
50 Raupp Blvd
Buffalo Grove, IL 60089
RE: Mariano's Fresh Market— 450 Half Day Road
Doyle Signs, Inc is filing for a variation, on behalf of Mariano's, to the sign
code Title 14.16.070(a) to allow Mariano's Fresh Market to install an
externally illuminated channel letter set that will measure 7'7-3/4" (H) by
34' 11-3/4" (W). The sign will be the main identification for the new
business that will be replacing the Dominick's that formerly occupied this
location.
We would also like to obtain a deviation to the existing shopping center
criteria to allow the letters to be flush mounted to the building. The signs
will also need a deviation from the criteria due to the fact that the letters will
not be internally illuminated but will have (7) seven light fixtures to be
mounted above the letters. The last item we are looking for approval on is
the green "leaf' logo. This is an integral portion of the sign as it serves as
the corporate logo for Mariano's. Every Mariano's sign in the tri-state area
has this logo.
Please let me know if you require anything further to complete the
application process.
Thank you for your assistance and cooperation with this matter.
Sincerely,
fz .m
Lisa 11
Doyle Signs, Inc.
Julie C Kamka
From: Dickman, Max <Max.Dickman@roundys.com>
Sent: Wednesday, March 19, 2014 10:32 AM
To: permits@doylesigns.com ZO ,"I`ryi ) KJAJ D 01 APPEALS
Subject: RE: Mariano's 450 Half Day Road Buffalo Grove EX� -10 ,.._� .. �..._.. .w...
Ms. Neal,
Doyle Signs has permission to act on behalf of Roundy's(d/b/a Mariano's) for the purpose of securing signage approvals
in Buffalo Grove, Illinois.
Sincerely,
Max Dickman
ROUNDY'S SUPERMARKETS, INC.
PICK'N SAVE•Copps•RAINBOW•METRO MARKET MARIANO'S
Max D.Dickman
Real Estate Development Manager
Roundy's Supermarkets,Inc.
MS-3300
PO Box 473
Milwaukee,WI 53201
direct dial:414.231.5887
mobile:414.510.6882
fax:414.231.7939
max.dickinan@roundys.com
From: permits@doylesigns.com [mailto:permits@doylesigns.com]
Sent: Wednesday, March 19, 2014 10:30 AM
To: Dickman, Max
Subject: Mariano's 450 Half Day Road Buffalo Grove
Max,
I have sent in the application for the variation for Buffalo Grove and all looks to be ok at this
point with the exception of Buffalo Grove is asking for something in writing from Mariano's
granting Doyle Signs to act as their agent for the variance and permitting process. Is it
possible for you to just reply to this email granting the approval?
Lisa Neal
Permit Department
Doyle Signs, Inc.
232 W. Interstate Road
Addison, IL 60101
630-543-9490 ext.17
i
630-543-9493 fax
Permits@Doylesians.com
Lisa@Doylesians.com
This message (including any attachments) is intended only for the use of the individual or entity to which it is
addressed and may contain information that is non-public,proprietary,privileged, confidential, and exempt
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recipient, you are hereby notified that any use, dissemination, distribution, or copying of this communication is
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2
Inland Commercial
Property Management, Inc.
ZONING BOARD OF APPEALS
January 28, 2014 EXHIBIT
VIA EMAIL permits@doylesigns.com
Ms. Lisa Neal
Doyle Signs, Inc.
232 W. Interstate Road
Addison, IL 60101
RE: Mariano's — Fagade and Pylon Signage
450 Half Day Road, Buffalo Grove, IL 60089
Dear Ms. Neal:
This is to confirm to you, Inland Commercial Property Management, Inc.'s
approval of the sign drawings submitted for the above tenant, dated December
12, 2013. ----
The above consent is alvgn with the Understanding that all
of the it fife
IL.
1
i
Sincerely,
INLAND COMMERCIAL PROPERTY MANAGEMENT, INC.
Pats Dam
Property Manager
2901 Butterfield Road
Oak Brook,Illinois 60523
P 630-218-5262 f 630-218-5270
www.inlandrealestatc.com
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ART (Appearance Review Team) Meeting
APRIL 4, 2014
MARIANO'S, 450 HALF DAY ROAD
SIGN CODE VARIATION AND DEVIATION TO THE WOODLAND COMMONS SHOPPING
CENTER SIGN CRITERIA
PRESENT
Brian Sheehan, Building Commissioner
Robert Pfeil, Village Planner
Joseph Wallace, III, Plan Examiner
Louis Windecker, ZBA Commissioner
Mr. Terrace Doyle, Doyle Signs
PROPOSAL
Request is being made by Doyle Signs,232 W. Interstate Road, Addison, IL 60101 on behalf on
Mariano's, 450 Half Day Road, for variance of Sign Code, Section 14.16.030, pertaining to
Business Districts, and Section 14.16.070, pertaining to Wall Signs, to allow the proposed wall
sign to exceed the maximum height permitted. The maximum height permitted would be five
feet four inches (54"); and
Deviation to the Woodland Commons Shopping Center—to allow externally illuminated channel
letters not mounted on a raceway; and to allow the green leaf which is not considered a part of
the name or nature of the business.
Mr. Doyle explained that they are requesting to replace the old Dominick's wall sign with a new
wall sign for Mariano's. The proposed sign would be non-illuminated channel letters with exterior
LED illumination. The proposed wall sign is approximately 268 square feet. The length of the
store frontage is 360 feet. The building is setback from the roadway. It is a nice-looking sign and
would be smaller than the previous Dominick's wall sign.
Mr. Sheehan asked Mr. Doyle if they are anticipating to add any additional wall signs on the
building. Mr. Doyle responded that he is not aware of any additional proposed wall signs. Mr.
Sheehan stated that he will need to verify that the Pharmacy wall sign has been removed.
Mr. Sheehan stated that he believes the proposed sign fits with the building and is not over-
sized compared to the facade. He does not have any issues with the proposed wall sign. He
believes that the sign is tastefully designed.
Mr. Pfeil stated that the appearance of the proposed wall sign is fine.
Mr. Wallace does not have any issues.
Ms. Nihdi Vaid, Associate Planner, was not able to attend the meeting but provided the following
comments: "I am OK with the leaf design and their wall sign".
There were no additional questions or comments.
RECOMMENDATION
The ART has determined that the appearance of the wall sign as proposed meets the criteria
set forth in the Village of Buffalo Grove Appearance Plan and is in harmony with the buildings
and is compatible with the surrounding area.
This request is scheduled to appear before the ZBA on Tuesday, April 15, 2014.
Prepared by:
1v4,4e, <to- rya
Julie Kamka
Building & Zoning Department
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Ordinance No. 2014-38: An Ordinance Amending Chapter
BG-15, Size,Weight and Load, of Title 10 of the Village of 10-B
Buffalo Grove Municipal Code
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
Overview
Beginning January 1, 2010,there were a number of changes to the Illinois Vehicle Code pertaining to size,
weight and load limits of vehicles using public highways. Section 5/1-126/1 of the Illinois Vehicle Code
(625 ILCS 5/1-126.1)provides that local authorities may designate Class 11 or Class III highways within their
jurisdiction. Staff recommends that Chapter BG-15 of Title 10 of the Village of Buffalo Grove be amended
by inserting therein such new subsections and new text in the manner and form as follows:
BG-15-105—Designated Class 11 Highway
The following routes are designated as a Class II Highway:
1. Barclay Boulevard from Deerfield Parkway to Aptakisic Road
2. Busch Parkway from Deerfield Parkway to Milwaukee Avenue
3. Corporate Grove Drive from Busch Parkway to Barclay Boulevard
4. Asbury Drive from Corporate Grove Drive to Barclay Boulevard
5. Commerce Court
The amendment will ease restrictions on industrial park tenants sending and receiving shipments related
to their business.
Next Steps
None
Prior Actions
None
Anticipated Future Board Actions
None
Attachments
Ord l4-3.pdf
Trustee Liaison Staff Contact
Trustee Berman Darren Monico,
Monday, May 19, 2014 Consent Agenda: Ordinances and Resolutions - Item
: 10-B
5-8-14
ORDINANCE NO. 2014-
AN ORDINANCE AMENDING CHAPTER BG-15, SIZE, WEIGHT AND LOAD,
OF TITLE 10 OF THE VILLAGE OF BUFFALO GROVE
MUNICIPAL CODE
..................................................................................................................................................................................................................................................................................................................................................................................................................................................................
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the
Illinois Constitution of 1970;
WHEREAS, Public Act 96-34 (effective January 1, 2010) amended various
sections of Chapter 15 of the Illinois Vehicle Code (625 ILCS 511-100 et seq.) pertaining
to size, weight and load limits of vehicles using public highways;
WHEREAS, Section 5/1-126.1 of the Illinois Vehicle Code (625 ILCS 5/1-
126.1) provides that local authorities may designate Class II or Class III highways within
their jurisdiction.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT and
BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, LAKE and
COOK COUNTIES, ILLINOIS, AND PURSUANT TO ITS HOME RULE
AUTHORITY, as follows:
Section 1. The Village of Buffalo Grove Municipal Code, as amended, is
further amended in Chapter BG-15 of Title 10 of the Village of Buffalo Grove Municipal
Code by inserting therein such new subsections and new text in the manner and form
shown in underlined bold type below, so that said Section BG-15-105 shall hereafter
provide as follows:
BG-15-105 -- Designated Class II Highway
The following routes are designated as a Class II Highway:
1. Barclay Boulevard from Deerfield Parkway to Aptakisic Road.
2. Busch Parkway from Deerfield Parkway to Milwaukee Avenue.
3. Corporate Grove Drive from Busch Parkway to Barclay Boulevard.
4. Asbury Drive from Corporate Grove Drive to Barclay Boulevard.
5. Commerce Ct.
5-8-14
Section 2. If any section, paragraph, clause or provision of this Ordinance
shall be held invalid, the invalidity thereof shall not affect any other provision of this
ordinance.
Section 3. Any person violating any portion of this Ordinance shall be
punished according to the provisions this Ordinance or of Chapter 1.08 of the Buffalo
Grove Municipal Code.
Section 4. This ordinance shall be in full force and effect as of May 19, 2014
and from and after its passage, approval and publication. This Ordinance may be
published in pamphlet form.
AYES:
NAYES:
ABSENT:
PASSED: , 2014.
APPROVED: , 2014.
PUBLISHED: , 2014.
APPROVED:
Village President
ATTEST:
Village Clerk
Award of Contract: Engineering Design Contract for the 10-C
Kildeer Creek Stream Bank Stabilization Project.
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends that the Village Board award an engineering contract to Baxter&Woodman(B&W)of Crystal
Lake,Illinois in an amount not to exceed$23,000 and authorize the Village Manager to execute the necessary
documents.
.....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Budget Impact Fund/Account Budget Notes
$23,000 100.55.25.560.40 Approved in the 2014 CIP
Overview
In 2013 the Village was awarded a Clean Water Act Section 319 Nonpoint Source Grant from the Illinois
Environmental Protection Agency through the Lake County Stormwater Management Commission for
stream bank stabilization along Kildeer Creek from Acacia Terrace to the Arboretum Club south cart path
bridge. The project will include re-shaping of the stream bank, establishing a permanent vegetative cover,
erosion control blanket,boulder toe and articulated concrete block, and one (1)riffle for grade control in the
creek. Best Management Practices will be designed to filter run-off so as to remove suspended sediment,
heavy metals, oil and grease,nutrients, and other suspended and soluble non-point source pollutants, as well
as reduce run-off volume and velocity while providing other beneficial hydrologic functions.
At the September 9, 2013 Village Board meeting, the Board authorized the execution of the
Intergovernmental Agreement (IGA) between the Lake County Stormwater Management Commission
and Village of Buffalo Grove for this project. As part of the agreement,the Village shall provide a 50%
match amount of$155,000 of cash or approved in-kind services or materials. At the time, staff planned to
use an outside engineering firm to perform engineering design work, at approximately $25,000, and
perform the stabilization work through in-house Public Works labor and equipment in order to minimize
any remaining cash outlay by the Village. The project is now ready to enter the design and engineering
phase.
Staff recommends that the Village Board award an engineering contract to Baxter&Woodman(B&W) of
Crystal Lake, Illinois in an amount not to exceed $23,000 and authorize the Village Manager to execute
the necessary documents. The scope of this work includes project design, permitting assistance, and
construction management assistance. B&W is recommended because they were the consultant that
performed the Kildeer Creek Stream Assessment and subsequently developed the Kildeer Creek
Maintenance Plan in 2012.
Next Steps
Public Works will work with Baxter and Woodman during engineering design and construction of the project
improvements. The engineering design work is expected to be completed over the summer into fall.
Construction would occur over the winter.
Prior Actions
At the September 9,2013 Village Board meeting,the Board authorized the execution of the Intergovernmental
Agreement(IGA)between the Lake County Stormwater Management Commission and Village of Buffalo Grove for
this project.
Attachments
B&W Proposal 043014.pdf
Trustee Liaison Staff Contact
Trustee Stein Michael J Reynolds,
M.on.daY,............M.aY.........1..9......, 2014. . . ............................................................................................................................Consent
..Agenda:
.....New
...Business
..._...Item
........1.0.C..........................................
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April 30, 2014
Mr. Michael Reynolds
Director of Public Works
Village of Buffalo Grove
51 Raupp Boulevard
Buffalo Grove, IL 60089
Subject: Village of Buffalo Grove-Proposed Engineering Services Amendment
Kildeer Creek Streambank Stabilization near Acacia Terrace P.O. 173253
Dear Mr. Reynolds:
Congratulations on receiving a Clean Water Act Section 319 Nonpoint Source Grant from the
Illinois Environmental Protection Agency. To continue our work at Kildeer Creek and to meet the
additional scope of work identified in the grant, we propose to close-out the original Proposal
dated April 4, 2011 (Purchase Order No. 173252) and continue with this up-to-date proposal. Our
scope of engineering services to assist the Village design and submit permit applications for the
proposed project is described below.
Scope of Services
• DESIGN - Baxter & Woodman will prepare plans to show Streambank stabilization and
grade control practices between Acacia Terrace and the bridge at The Arboretum Club. The
design will be based upon conditions observed during a site visit and discussions with
Village and SMC staff, but it is expected to include riffle restoration, rock toe, and
articulated concrete blocks. The plans will be sent to the regulatory agencies as part of the
permit applications.
All technical specifications needed for the construction will be shown on the plans. Village
staff will install the control measures, so no administrative specifications (e.g., contracts)
will be prepared.
• PERMIT ASSISTANCE - Baxter &Woodman will prepare the permit applications for the U.S.
Army Corps of Engineers and Lake County Stormwater Management Commission
regulatory agencies. This includes a wetland determination report. Our fee does not
include any application fees or regulatory agency review fees.
• ASSISTANCE DURING CONSTRUCTION - Baxter & Woodman will assist the Village in
identifying suppliers for materials. We will also visit the site a maximum of four times to
provide construction assistance to the Village. We understand the Village will perform the
administrative tasks to comply with grant reporting requirements.
'I"ILBAXTE /I/II/GGGGGGG�/
OODMAN
Engineering Fee
Our engineering fee for the stated scope of services will be based on our hourly billing rates for
actual work time performed plus reimbursement of out-of-pocket expenses, including travel costs
which in total will not exceed$23,000.
If this proposal is acceptable, please sign below and return one copy for our files. The
attached Standard Terms and Conditions apply to this proposal. Please call me if you have any
questions or need additional information. We look forward to continue working with you on this
project.
Very truly yours,
BAXTER&WOODMAN, INC.
CONSULTING ENGINEERS
John V.Ambrose, PE
Vice President
TEG/JVA:jmc
Attachment
VILLAGE OF BUFFALO GROVE, ILLINOIS
ACCEPTED BY:
TITLE:
DATED:
I:\Burlington\BFGW\110161-Kildeer Cree\10-Proposa1\Work\Bfgw 110161 043014.Doc
Mr.Michael Reynolds April 30,2014
Village of Buffalo Grove 110161.10 •Page 2
STANDARD TERMS AND CONDITIONS
Agreement - These Standard Terms and Conditions, together with the letter proposal, constitute the entire integrated agreement
between the Owner and Baxter&Woodman,Inc.(BW)and take precedence over any other provisions between the Parties. These terms
may be amended,but only if both parties consent in writing.
Owner's Responsibility - Provide BW with all criteria and full information for the Project. BW will rely, without liability, on the
accuracy and completeness of all information provided by the Owner including its consultants, contractor, specialty contractors,
manufacturers,suppliers and publishers of technical standards without independently verifying that information. The Owner warrants
that all known hazardous materials on or beneath the site have been identified to BW. BW and their consultants shall have no
responsibility for the discovery, presence, handling, removal or disposal of, or exposure of persons to, unidentified or undisclosed
hazardous materials unless this service is set forth in the proposal.
Schedule for Rendering Services-The agreed upon services shall be completed within a reasonable amount of time. If BW is hindered,
delayed or prevented from performing the services as a result of any act or neglect of the Owner or force majeure,BW's work shall be
extended and the rates and amounts of BW's compensation shall be equitably adjusted in writing executed by all Parties.
Invoices and Payments-The fees to perform the proposed scope of services constitute BW's estimate to perform the agreed upon scope
of services. Circumstances may dictate a change in scope,and if this occurs,an equitable adjustment in compensation and time shall be
made by all parties. No service for which added compensation will be charged will be provided without first obtaining written
authorization from the Owner. BW invoices shall be due and owing by Owner in accordance with the terms and provisions of the Local
Government Prompt Payment Act.
Opinion of Probable Construction Costs - BW's opinion of probable construction costs represents its reasonable judgment as a
professional engineer. Owner acknowledges that BW has no control over construction costs of contractor's methods of determining
prices, or over competitive bidding, of market conditions. BW cannot and does guarantee that proposals, bids, or actual construction
costs will not vary from BW's opinion of probable construction costs.
Standards of Performance -(1)The standard of care for all services performed or furnished by BW,will be completed with the same
care and skill ordinarily used by professionals practicing under similar circumstances, at the same time and in the same locality on
similar projects. BW makes no guarantees or warranties,express or implied,in connection with its services; (2)BW shall be responsible
for the technical accuracy of its services and documents; (3) BW shall use reasonable care to comply with all applicable laws and
regulations and Owner-mandated standards; (4) BW may employ such sub-consultants as BW deems necessary to assist in the
performance or furnishing of the services,subject to reasonable,timely,and substantive objection by Owner;(5)BW shall not supervise,
direct,control,or have authority over any contractor work,nor have authority over or be responsible for the means,methods,techniques
sequences,or procedures of construction selected of used by any contractor,or the safety precautions and programs incident thereto,for
security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor's
furnishing and performing of its work; (6) BW neither guarantees the performance of any contractor nor assumes responsibility for
contractor's failure to furnish and perform the work in accordance with the contract documents;(7)BW is not responsible for the acts of
omissions of any contractor,subcontractor,or supplier,or any of their agents or employees or any other person at the site or otherwise
furnishing or performing any work; (8)Shop drawing and submittal review by BW shall apply to only the items in the submissions and
only for the purpose of assessing if upon installation or incorporation in the Project work they are generally consistent with the
construction documents. Owner agrees that the contractor is solely responsible for the submissions(regardless of the format in which
provided, i.e.hard copy or electronic transmission) and for compliance with the construction documents. Owner further agrees that
BW's review and action in relation to these submissions shall not constitute the provision of means,methods,techniques,sequencing or
procedures of construction or extend to safety programs or precautions. BW's consideration of a component does not constitute
acceptance of the assembled item;(9)BW's site observation during construction shall be at the times agreed upon in the Project scope.
Through standard,reasonable means,BW will become generally familiar with observable completed work. If BW observes completed
work that is inconsistent with the construction documents,that information shall be communicated to the contractor and Owner for
them to address.
Insurance-BW will maintain insurance coverage with the following limits and Certificates of Insurance will be provided to the Owner
upon written request:
Worker's Compensation: Statutory Limits Excess Umbrella Liability: $5 million per claim and aggregate
General Liability: $1 million per claim Professional Liability: $5 million per claim
$2 million aggregate $5 million aggregate
Automobile Liability: $1 million combined single limit
C!,iiaia
BAXTE �Gi I�i
BW's liability under this Agreement,based on any theory of liability or for any cause of action,shall not exceed the total amount of BW's
contract amount for the project. Any claim against BW arising out of this Agreement may be asserted by the Owner,but only against the
entity and not against BW's directors,officers,shareholders or employees,none of whom shall bear any liability and may not be subject
to any claim.
Indemnification and Mutual Waiver-(1)To the fullest extent permitted by law,BW shall indemnify and hold harmless the Owner and
its officers and employees from claims,costs,losses,and damages arising out of or relating to the Project,provided that such claim,cost,
loss,or damage is attributable to bodily injury,sickness,disease,or death,or to injury to or destruction of tangible property,including
the loss of use resulting therefrom, but only to the extent caused by any negligent act or omission of BW or its officers, directors,
employees,agents,or consultants; (2) Owner shall indemnify and hold harmless BW and its officers,directors,employees,agents and
consultants from and against any all claims, costs,loses,and damages (including but not limited to all fees and charges of engineers,
architects,attorneys,and other professionals,and all court,arbitration,or other dispute resolution costs)arising out of or relating to the
Project provided that any such claim, cost, loss, or damage is attributable to bodily injury, sickness, disease, or death of to injury or
destruction of tangible property, including the loss of use resulting therefrom, but only to the extent caused by any negligent act or
omission of Owner or its officers,directors,employees,consultants,or others retained by or under contract to the Owner with respect to
this Agreement or to the Project; (3)To the fullest extent permitted by law,Owner and BW waive against each other,and the other's
employees, officers, directors, insurers, and consultants, any and all claims for or entitlement to special, incidental, indirect, or
consequential damages arising out of,resulting from, or in any way related to the Project; (4) In the event claims,losses, damages or
expenses are caused by the joint or concurrent negligence of the ENGINEER and OWNER,they shall be borne by each party in proportion
to its negligence; (5) The Owner acknowledges that the BW is a business corporation and not a professional service corporation,and
further acknowledges that the corporate entity,as the party to this contract,expressly avoids contracting for individual responsibility of
its officers,directors, or employees. The Owner and BW agree that any claim made by either party arising out of any act of the other
party,or any officer,director,or employee of the other party in the execution or performance of the Agreement, shall be made solely
against the other party and not individually or jointly against such officer,director,or employees.
Termination-Either party may terminate this Agreement upon ten(10)business days'written notice to the other party in the event of
failure by the other party to perform with the terms of the Agreement through no fault of the terminating party.A condition precedent to
termination shall be an opportunity for the Parties to meet. If this Agreement is terminated,Owner shall receive reproducible copies of
drawings, developed applications and other completed documents. Owner shall be liable for, and promptly pay for all services and
reimbursable expenses rendered to the date of suspension/termination of services.
Use of Documents -BW documents are instruments of service and BW retains ownership and property interest(including copyright
and right of reuse). Client shall not rely on such documents unless in printed form,signed or sealed by BW or its consultant. Electronic
format of BW's design documents may differ from the printed version and BW bears no liability for errors,omissions or discrepancies.
Reuse of BW's design documents is prohibited and Client shall defend and indemnify BW from all claims,damages,losses and expenses,
including attorney's fees,consultant/expert fees,and costs arising out of or resulting from said reuse.BW's document retention policy
will be followed upon Project closeout,and project documents will be kept for a period of 14 years after Project closeout.
Successors.Assigns.and Beneficiaries-Nothing in this Agreement shall be construed to create,impose,or give rise to any duty owed
by Client or BW to any third party, including any lender, Contractor, Contractor's subcontractor, supplier, manufacturer, other
individual,entity or public body,or to any surety for or employee of any of them. All duties and responsibilities undertaken pursuant to
this Agreement ate for the sole and exclusive benefit of the Client and BW and not for the benefit (intended, unintended, direct or
indirect)of any other entity or person.
Dispute Resolution -All disputes between the Parties shall first be negotiated between them for a period of thirty (30) days. If
unresolved,disputes shall be then submitted to mediation as a condition precedent to litigation. If mediation is unsuccessful,litigation in
the county where the Project is pending shall be pursued.
Miscellaneous Provisions-(1)This Agreement is to be governed by the law of the state or jurisdiction in which the Project is located.
(2)All notices must be in writing and shall be deemed effectively served upon the other party when sent by certified mail,return receipt
requested; (3)All express representations,waivers,indemnifications,and limitations of liability included in this Agreement will survive
its completion or termination for any reason; (4)Any provision or part of the Agreement held to be void or unenforceable under any
Laws or Regulations shall be deemed stricken,and all remaining provisions shall continue to be valid and binding upon the Owner and
BW,which agree that the Agreement shall be reformed to replace such stricken provision or part thereof with a valid and enforceable
provision that comes as close to expressing the intention of the stricken provision;(5)A party's non-enforcement of any provision shall
not constitute a waiver of the provision,nor shall if affect the enforceability of that provision or of the remainder of this Agreement;(6)
To the fullest extent permitted by law, all causes of action arising under this Agreement shall be deemed to have accrued, and all
statutory periods of limitation shall commence,no later than the date of substantial completion,which is the point where the Project can
be utilized for the purposes for which it was intended.
CV/0,
BAXTE �Gi I�i
r
Proclamation: Recognizing June 12 as Belmont Village 10-D
Senior Living Day
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
Overview
The attached proclamation expresses the Village's support of June 12 as Belmont Village Senior Living Day
in Buffalo Grove.
Attachments
Belmont Village Senior Day Proclamation.pdf
Trustee Liaison Staff Contact
Trustee Stein Lauren Stott,Planning
M.o�n.d�aY,............M.aY.........1..9......, 2014. . . ............................................................................................................................Consent
..Agenda:
.�....New
...Business
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....�....10 �1)..........................................
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A PROCLAMATION DECLARING JUNE 12, 2014 AS
BELMONT VILLAGE SENIOR LIVING DAY
WHEREAS, Belmont Village Senior Living of Buffalo Grove is celebrating ten years of being
an involved and active resident of Buffalo Grove; and
WHEREAS, Belmont Village Senior Living of Buffalo Grove provides assisted living and
different levels of dementia care to our area's seniors; and
WHEREAS, Belmont Village Senior Living of Buffalo Grove and its residents continues to
nurture relationships with area schoolchildren with activities such as reading and crafts; and
WHEREAS, Belmont Village Senior Living of Buffalo Grove and its residents honors and
values Buffalo Grove's first responders (police, firefighters and paramedics) and military
veterans; and
WHEREAS, Belmont Village Senior Living of Buffalo Grove hosts several community
activities, meetings and seminars that Buffalo Grove residents are invited to attend free; and
WHEREAS, Belmont Village Senior Living of Buffalo Grove donates time and money to many
area charities including the Alzheimer's Association and Operation Homefront;
NOW, THEREFORE, BE IT RESOLVED, that I, Jeffrey S. Braiman, Village President, do
hereby proclaim June 12, 2014 as "BELMONT VILLAGE SENIOR LIVING DAY."
DATED THIS 19th DAY OF May,2014.
Jeffrey S. Braiman, Village President
Ordinance No. 2014-39: Amending the Zoning Ordinance
(Title 17 of the Municipal Code) concerning outside display 11-A
of propane in Business Districts
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval of an amendment to the Zoning Ordinance permitting outside propane cages in all B
districts. It should be noted that outdoor storage or sales area for propane is restricted partially or entirely in the B-1,
B-2,B-3 and B-5 districts. Staffs recommendation is contingent on the applicant meeting certain code, setback,
separation and appearance review conditions.
Overview
The Village's zoning regulations do not allow the sale and storage of propane at supermarkets and similar
stores. Sale and storage of propane is currently limited to gas stations in the B-2 and B-3 zoning districts and
businesses in the B-4 district.
Blue Rhino, a propane distributor, and Walgreens have requested that the Village amend the Zoning
Ordinance to allow the display and sale of propane at retail stores.
The Plan Commission conducted a public hearing concerning amendments of the Zoning Ordinance to
allow the display and sale of propane at retail stores in Business Districts (B-1, B-2, B-3, B-4 and B-5).
The Commission voted 4 to 2 to recommend approval of the amendments.
The attached ordinance amending the Zoning Ordinance includes provisions addressing the following
items:
the location of the storage cages in relation to doors and windows of a building
measures to prevent storage cages being hit by motor vehicles
maintaining accessibility for pedestrians on sidewalks adjacent to buildings
consideration of appearance, including visual screening, color of the storage cages, and signage
Next Steps
None
Prior Actions
Referral to Plan Commission
Anticipated Future Board Actions
None
Attachments
Ord_draft-Zoning Ord amend sale of propane-B Districts_5-13-2014.pdf
Plan Comm minutes—Oct 5,2011.pdf
Trustee Liaison Staff Contact
Trustee Terson Robert E Pfeil,Planning
M.on.daY,............M.aY 19, 2014
............................................................................................................................Ord nances...and...Resol ut.ons..._...Ite.m........1..1.._A............................................................
5/13/2014
ORDINANCE NO. 2014—
AN ORDINANCE AMENDING THE BUFFALO GROVE ZONING ORDINANCE
TITLE 17 OF THE MUNICIPAL CODE
OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS
Amendments to Chapter 17.44— Business Districts concerning outside display of
liquefied petroleum gases, including propane
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970; and,
WHEREAS, current Village zoning regulations restrict display and sale of propane
containers to automotive fueling stations in the B-2 and B-3 Districts and properties zoned in
the B-4 District; and,
WHEREAS, the Village has received requests from retail business establishments and
distributors of propane gas to allow display and sale of propane containers at retail stores in
business districts within the Village; and,
WHEREAS, to accommodate the request by certain businesses to display and sell
propane containers, text amendments to the Buffalo Grove Zoning Ordinance, Title 17 of the
Buffalo Grove Municipal Code, are necessary concerning Business Districts; and,
WHEREAS, the Village Plan Commission conducted a public hearing concerning
proposed text amendments of the Business Districts of the Village Zoning Ordinance and voted
4 to 2 to recommend approval of said amendments; and,
WHEREAS, the Village Board has determined that the proposed amendments are a
reasonable accommodation to businesses desiring to display and sell propane containers at
retail businesses in the Village.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS:
Section 1. The following sections of the Village of Buffalo Grove Zoning Ordinance,
Title 17 of the Buffalo Grove Municipal Code are amended as follows:
B-1 District—Section 17.44.020.D.5. is hereby amended to read as follows:
2
All activities as permitted or required shall be conducted within an enclosed building,
except as allowed herein. The outside display and sale of liquefied petroleum gas,
including propane containers, is permitted subject to the following conditions and
standards:
a. A facility shall comply with applicable codes and regulations as determined by
the Village Fire Department and Building and Zoning Department. Signs
pertaining to safety and hazard control shall be provided as approved by the Fire
Department. If the Fire Department determines that protective barriers are
necessary, said barriers shall be installed as approved by the Village.
b. A permit is required by the Village prior to installation of a facility. The permit
application shall include a site plan drawn to scale delineating the area to be
occupied by the facility, the height, length and depth dimensions of the facility,
the location and distance to the closest windows and doors of the adjacent
building, the location of the closest parking areas for motor vehicles, the location
of any other adjacent improvements including bicycle racks, and the width of the
sidewalk where the facility will be located.
c. A facility shall meet the following standards: The maximum size is limited to a
length of 7 feet, 6 inches and a maximum height of 6 feet as measured from the
base of the facility; sidewalks adjacent to the facility shall have a minimum
clearance of 5 feet in width for pedestrian access, and said clearance shall not be
reduced by motor vehicle overhang or placement of any items on the sidewalk.
d. The facility is subject to appearance review by the Village. The facility shall be
visually unobtrusive as determined by the Village. The facility shall be the same
or similar color as the adjacent building wall or surface. Signs advertising the
product or vendor shall be limited to 10 percent of the front elevation area for
each individual cabinet or cage. Signs are allowed only on the front elevation of
the cabinet or cage and shall not be placed above the cabinet or cage or on
building walls or windows.
B-2 District—Section 17.44.030.D.5. is hereby amended to read as follows:
All activities, as permitted or required, shall be conducted within an enclosed building,
except as allowed in this chapter. The outside display and sale of liquefied petroleum
gas, including propane containers, is permitted subject to the conditions and standards
set forth in Section 17.44.020.D.5.
B-3 District—Section 17.44.040.D.2. is hereby amended to read as follows:
3
No merchandise, materials or equipment shall be stored in any open areas, but may be
kept and displayed in an open area for immediate sale or temporary display.The outside
display and sale of liquefied petroleum gas, including propane containers, is permitted
subject to the conditions and standards set forth in Section 17.44.020.D.5.
B-4 District—Section 17.44.050.D.4. is hereby amended to read as follows:
All production, processing, cleaning, servicing, testing, or repair of materials, goods or
products shall take place within completely enclosed buildings, except for storage of
building materials and except for the parking of motor vehicles in the open. The outside
display and sale of liquefied petroleum gas, including propane containers, is permitted
subject to the conditions and standards set forth in Section 17.44.020.D.5.
B-5 District—Section 17.44.060.D.1.e. is hereby amended to read as follows:
No merchandise, materials, or equipment shall be stored in any open area. The outside
display and sale of liquefied petroleum gas, including propane containers, is
permitted subject to the conditions and standards set forth in Section 17.44.020.D.5.
Section 2. This ordinance shall be in full force and effect from and after its passage,
approval and publication. This ordinance may be published in pamphlet form.
AYES:
NAYS:
ABSENT:
PASSED:
APPROVED:
PUBLISHED:
ATTEST: APPROVED:
Village Clerk Jeffrey S. Braiman, Village President
Deleted text noted with stAkethr-ough; new text noted by underline
Title 17 -ZONING*
Chapter 17.44 BUSINESS DISTRICTS
Chapter 17.44 BUSINESS DISTRICTS
Sections:
17.44.010 Purpose.
17.44.020 B-1 business district, limited retail.
17.44.030 B-2 business district, general retail.
17.44.040 B-3 planned business center district.
17.44.050 B-4 business services and wholesale district.
17.44.060 B-5 town center planned district.
17.44.020 B-1 business district, limited retail.
D.S. All activities as permitted or required shall be conducted within an enclosed building, except as
herein provided. , iReludiRg ,
p-F-ehibrted.The outside display and sale of liquefied petroleum gas, including propane
containers, is permitted subject to the following conditions and standards:
a. A facility shall comply with applicable codes and regulations as determined by the
Village Fire Department and Building and Zoning Department. Signs pertaining to safety
and hazard control shall be provided as approved by the Fire Department. If the Fire
Department determines that protective barriers are necessary, said barriers shall be
installed as approved by the Village.
b. A permit is required by the Village prior to installation of a facility. The permit
application shall include a site plan drawn to scale delineating the area to be occupied
by the facility, the height, length and depth dimensions of the facility, the location and
distance to the closest windows and doors of the adjacent building, the location of the
closest parking areas for motor vehicles, the location of any other adjacent
improvements including bicycle racks, and the width of the sidewalk where the facility
will be located.
c. A facility shall meet the following standards: The maximum size is limited to a length of
7 feet, 6 inches and a maximum height of 6 feet as measured from the base of the
facility; sidewalks adjacent to the facility shall have a minimum clearance of 5 feet in
width for pedestrian access, and said clearance shall not be reduced by motor vehicle
overhang or placement of any items on the sidewalk.
d. The facility is subject to appearance review by the Village. The facility shall be visually
Buffalo Grove, Illinois, Code of Ordinances Page 1
Deleted text noted with stAkethr-ough; new text noted by underline
Title 17 -ZONING*
Chapter 17.44 BUSINESS DISTRICTS
unobtrusive as determined by the Village. The facility shall be the same or similar color
as the adjacent building wall or surface. Signs advertising the product or vendor shall be
limited to 10 percent of the front elevation area for each individual cabinet or cage.
Signs are allowed only on the front elevation of the cabinet or cage and shall not be
placed above the cabinet or cage or on building walls or windows.
1 .44.00 B-2 business district,general retail.
D.S. All activities, as permitted or required, shall be conducted within an enclosed building, except as
allowed in this chapter. The outside display or sale of liquefied petroleum gases, including
propane containers, is pFehibi-ted exeept at auteFRA-tive fueli g statiens permitted subject
to the conditions and standards set forth in Section 17.44.02.D.5. Stich fueliRg stab,,. may
1 .44.040 B-3 planned business center district.
D.2. No merchandise, materials or equipment shall be stored in any open areas, but may be kept and
displayed in an open area for immediate sale or temporary display.The outside display or sale of
liquefied petroleum gases including propane containers is pFehibi-ted exeept at autemetive
fueliRg ���;; permitted subject to the conditions and standards set forth in Section
17.44.020.D.5. Stich fueliRg stab,,. , display pFepape „+s„dA—A GA—AtiRuiRg baSiS if
lesed- .;;Rd- seeuFed display tezah-iipet is used- te steire sureh pFedur=&The display shall be subjerA
1 .44.0 0 -4 business services and wholesale district.
D.4. All production, processing, cleaning, servicing, testing or repair of materials, goods or
products shall take place within completely enclosed buildings, except for the storage of
building materials and except for the parking of motor vehicles in the open. The outside display
spare and sale of liquefied petroleum gas, including propane containers, is permitted
subject to the conditions and standards set forth in Section 17.44.020.D.5. Said display 4
with all Villa'-
1 .44.00 B-5 town center planned district.
D.1.e. No product merchandise, materials, or equipment shall be stored in any open area. The outside
display or sale of liquefied petroleum gases, including propane containers, is pFwed
permitted subject to the conditions and standards set forth in Section 17.44.020.D.5.
Buffalo Grove, Illinois, Code of Ordinances Page 2
PUBLIC HEARING
BUFFALO GROVE PLAN COMMISSION
October 5, 2011
Consideration of amendments to the Buffalo Grove Zoning Ordinance,
Title 17 of the Buffalo Grove Municipal Code concerning the storage,
Display and sale of propane in Business Districts
Chairman Smith called the hearing to order at 7:30 p.m. in the Village Council Chambers,
Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, Illinois. Chairman
Smith read the Notice of Public Hearing as published in the Buffalo Grove Daily Herald,
explained the procedure to be followed for the public hearing, and swore in all persons who
wished to give testimony.
Commissioners present: Chairman Smith
Ms. Bocek
Mr. Khan
Mr. Cohn
Mr. Weinstein
Ms. Johnson
Commissioners absent: Mr. Stark
Ms. Myer
Also present: Mr. Tony Crawley, Blue Rhino
Ms. Beverly Sussman, Village Trustee
Mr. Andrew Stein, Village Trustee
Mr. William Raysa, Village Attorney
Mr. Brian Sheehan, Deputy Village Commissioner of Operations
Mr. Robert Pfeil, Village Planner
The following exhibits were presented by the petitioner at the public hearing:
Exhibit 1: Memo from Mr. Pfeil to the Plan Commission dated September 30, 2011
Mr. Pfeil reviewed the background of the request noting they have gotten requests from Blue
Rhino and Walgreens indicating an interest in being able to store and sell propane canisters at
some of their retail stores which probably includes supermarkets such as Dominicks. He stated
they have not had a request from Jewel but can probably expect that if the ordinance is changed.
Clearly there can be more presence of this product in the community if the ordinance is changed.
The current ordinance allows propane sale and storage in B-2, B-3 and B-4 districts, but limited
to gas stations in the B-2 and B-3 Districts. The number of locations now selling propane is
relatively small. In the B-4 District the only business that sells it is Zimmermann's Hardware.
Mr. Pfeil stated the draft amendments are somewhat conceptual and can be changed as suggested
by the testimony or commissioner input. He explained that a more detailed review process is set
Plan Commission minutes—Public Hearing— October 5, 2011 —Page 1 of 6
forth in the proposed regulations. Requirements include a site plan drawn to scale which would
show how large the facility would be and where the proximate doors, windows and sidewalks are
located. Color photographs of the proposed facility and related signage would be required for the
appearance review package.
Mr. Pfeil noted that the proposed standards would limit storage cages to 7 feet 6 inches in length
along the wall of a building, and a height of 5 feet. This would have the effect of limiting the
facility to two cages at a typical retail store. There would be review of the clearance on sidewalks
adjacent to the facility to ensure that pedestrian access is maintained. The Village Fire
Department would review the site plan and make recommendations about whether protective
barriers may be needed in some situations. The Fire Department and Building and Zoning
Department would administer all life, safety and related codes to ensure the product is safely
stored and protected.
Mr. Pfeil stated the appearance review process proposal would be administrative which means
Village staff including the Deputy Village Manager, Village Planner, Deputy Building
Commissioner and several people with expertise in architecture and design would conduct the
review. If there are issues that can't be resolved at the staff level, a review including the Plan
Commission may be needed. The intent of the appearance review process is to maintain an
attractive visual appearance at the business and keep the propane facility as unobtrusive as
possible. .
Commissioner Cohn noted BG Pantry might be one proposed location and he thought BG Pantry
is requesting a liquor license and is converting to a full time liquor store. Therefore, is that still a
place that Blue Rhino wants to do this because a full time liquor store might not be the ideal
place for propane display.
Mr. Sheehan stated based on the criteria outlined by Mr. Pfeil it does not appear it would be a
candidate for these containers just based on the sidewalk width and the distance to windows and
doors.
Commissioner Cohn asked if this is allowed at Dominicks and supermarkets and Walgreens if
new revenue is anticipated. He asked if the total amount of revenue coming to the Village would
be increased by doing this or will it be the same but via more locations.
Mr. Pfeil stated he has not done a fiscal impact analysis so he does not know what the net gain
would be to the Village. He suggested that the market demand may expand somewhat, but
possible the existing demand will just be redistributed.
Commissioner Cohn asked if the current supply via the gas stations is or is not adequate and is
there a real need for more facilities.
Mr. Pfeil stated in his opinion the Village is adequately served as far as propane available now
but he does not know if all the residents in the Village would have the same opinion, and there
may be some testimony as far as any marketing issues that come into play. He said he is not
aware of any resident requests for propane to be sold at more locations in the Village.
Plan Commission minutes—Public Hearing— October 5, 2011 —Page 2 of 6
Commissioner Weinstein stated he was thinking along the same lines as Commissioner Cohn as
to whether we are really redistributing what is already being sold in the Village and is it taking
away from what might be getting purchased outside the Village. There are some locations on the
edge of the Village such as Walmart etc. where people might already getting their needs filled.
Ultimately he is not sure if it would impact those places in the Village or if it would take away
some of the business from neighboring communities where the product is being sold.
Chairman Smith stated he does not think the issue is as much about the revenue but feels the
importance to the Village should be the appearance. If there are too many of these on every
corner it might not be desirable.
Chairman Smith asked if every petitioner would have to come before the ART team.
Mr. Pfeil stated that is the proposal in front of the Commission tonight. But it would be an
administrative review so it would be somewhat more convenient for businesses in terms of
scheduling review sessions during day time business hours.
Chairman Smith noted it would then be on a case by case basis.
Mr. Pfeil stated that is correct.
Mr. Crawley from Blue Rhino stated one of the major concerns for any Village as they look to
make amendments to storage and sale of propane is the profit that occurs. He stated Blue Rhino
uses a five step process in order to set multiple displays. The first step is a tax paying member of
the community is seeking to have propane installed at that particular address. The second thing
that happens is a permit is filed and after that they go out and draw up a site plan. That site plan
indicates everything that was mentioned such as the actual dimensions of the store, the proposed
locations of the displays, how many cylinders they plan to install at that particular location and
whether the electrical outlets or any other external fixtures are at play. After that has been drawn
up it is submitted to the Village Fire Marshal for his approval and we take into account any
considerations that have to be made and then they come back and set the display.
Mr. Crawley noted that before they install any propane the cylinders as displayed without any
propane in them in order to have the Fire Marshal and any other building inspectors or landlords
to visit that property to approve the installation of the displays. If they need to make adjustments
they can then do so and the Fire Marshall comes back for a final approval and then they actually
deliver the cylinders.
Chairman Smith asked Mr. Crawley if had seen the Village proposal.
Mr. Crawley stated no.
Mr. Pfeil noted he had sent an email with the memo.
Mr. Crawley stated he did not see it.
Commissioner Bocek asked why this proposal should be considered.
Plan Commission minutes—Public Hearing— October 5, 2011 —Page 3 of 6
Mr. Crawley stated it should be considered because Walgreens has become the number one tank
exchange provider in Illinois. Last year they sold approximately 350 new Walgreens and that
allowed them to transact or sell 60,000 more cylinders than the next leading competitor in a two
month time frame. The reason that this is important to Walgreens as a brand is they are their
national provider and secondly they are positioning themselves to compete with mass merchants
because they can do the job quicker and a lot less cost efficient than a lot of the mass merchants
are able to do it at this point.
Chairman Smith noted one of the proposals in the amendments was that the storage cages would
be a maximum of 7 feet 6 inches and asked if that is something in Blue Rhino's realm of
possibility.
Mr. Crawley stated he thinks a width of a display is about 36 inches.
Chairman Smith asked how the Village came up with these dimensions.
Mr. Pfeil stated that was based on field measurements and other information they have reviewed
showing the height and width of two cages side by side.
Mr. Pfeil noted there are some communities in the immediate area that have Walgreens stores but
do not allow any outside storage.
Mr. Crawley stated that is correct.
Mr. Pfeil asked Mr. Crawley if they are applying for any zoning action in any communities that
currently prohibit outside storage.
Mr. Crawley noted they have applied and been denied in some of those areas simply because
they do not allow outside sales of any kind.
Mr. Pfeil asked if there are appearance review requirements or processes they have gone through
in other communities concerning the color of the cages and signage.
Mr. Crawley stated not in the communities. However, when they because the national provider
for Safeway they decided they wanted the appearance of the cage to be more aesthetically
pleasing to their store layout. No other Village has demanded or requested a cage in a particular
color. The only request has been that they are clean and rust free.
Mr. Pfeil asked if Blue Rhino has the ability to modify the color of cages based on local
conditions.
Mr. Crawley stated yes.
Mr. Pfeil asked if there are different sizes of signage to go on the cages especially smaller
signage.
Plan Commission minutes—Public Hearing— October 5, 2011 —Page 4 of 6
Mr. Crawley stated there is one standard size on the front panel and the reason it is that size is
because it has regulatory information displayed on the front of that sign. If you reduce that sign
then it reduces the visibility of that regulatory information.
Mr. Pfeil noted the Village would probably want to be reducing the size of the Blue Rhino sign
letters.
Mr. Pfeil asked if Mr. Crawley had any comments about the market demand generally in Buffalo
Grove as far as how much propane residents and other users are demanding now and how that
might change if Blue Rhino successfully installs cages in some of the supermarkets and all the
Walgreens stores.
Mr. Crawley stated what they have seen for stores they have installed in this area is that
Walgreens averages about 63 cylinders per month. As they install more accounts for Walgreens
they expect that number to go up because it creates an environment of less travel by the
consumer. They can go to one location and get all of their errands addressed at that one location.
Mr. Pfeil asked how the product is used in the cold weather months.
Mr. Crawley noted there are die-hard people who grill all year. Other uses are construction for
refurbishing properties without heat. A lot of recreational fishermen and hunters also use it as a
source of heat.
Mr. Pfeil asked if those types of users who are both contractors and people who are using it for
recreational purposes actually go to Walgreens for that product or are they more likely to go to a
building supply store such as Home Depot or other contractor service.
Mr. Crawley noted contractors tend to pick up the product at the location that is closest to where
they are working. The more recreational type user tends to get the propane at a sporting goods
store or a Walmart type place where they can also get hunting or fishing equipment.
Mr. Pfeil asked the statistics given on how many cylinders sold by month varies by the month of
the year.
Mr. Crawley stated yes the number does vary with the busiest months being seen in March going
through Labor Day. The 63 cylinders sold is an average for the year.
Commissioner Khan noted the proposed amendment says a sidewalk at a proposed facility
should be maintained with a minimum of 5 feet of clearance. So if the sidewalk itself is just 5
feet wide and goes all around the building and the cage is 29 inches the case itself is going to
take 2 1/z feet of the space leaving just under 2 1/2 feet. This does not go along with the proposed
amendment.
Mr. Crawley stated to date he has not done that survey.
Mr. Sheehan noted that supermarkets typically have sidewalks that could provide the 5 foot area
in front of the storage cages, but he has not reviewed the Walgreens stores or other retail
locations.
Plan Commission minutes—Public Hearing— October 5, 2011 —Page 5 of 6
Mr. Pfeil asked if a somewhat smaller sidewalk clearance width would be appropriate.
Mr. Sheehan noted that when asked what the minimum width would be his response was that the
code requirements would be a 36 inch clear width and that would be with access for people with
accessibility needs. That would be the minimum and obviously the Board could choose to make
whatever requirement they want.
Mr. Pfeil stated one issue about clearance for pedestrians is that a code minimum of 36 inches
could create situations with vehicle bumper overhang that has the practical effect of reducing the
pedestrian clearance to less than 36 inches. Then it becomes an enforcement situation if the
Village receives complaints from pedestrians about the lack of access. .
Mr. Sheehan noted that currently the parking stall standard in the zoning ordinance requires a
length of 18 1/2 feet, that can be reduced to 16 feet if space is available for a 2 1/2 foot curb
overhang. If that is the situation, 36 clear inches is not going to be maintained.
Trustee Stein asked in relation to the clearance if that is with the door open or closed on the
cabinet.
Mr. Sheehan noted these cages are required to be maintained shut. They would be opened
obviously for an exchange but the process is short and the clearance would be looked at with the
door closed.
There being no further comments or questions from anyone else present, Chairman Smith closed
the public hearing at 8:03 p.m.
Respectfully submitted,
Fay Rubin, Recording Secretary
APPROVED BY:
ERIC SMITH, Chair
Plan Commission minutes—Public Hearing— October 5, 2011 —Page 6 of 6
REGULAR MEETING
BUFFALO GROVE PLAN COMMISSION
October 5, 2011
Village Zoning Ordinance— Consideration of amendments concerning the
Storage and sale of propane at commercial properties in Business Districts
Chairman Smith called the meeting to order at 8:03 p.m. in the Village Council Chambers,
Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, Illinois.
Commissioners present; Chairman Smith
Ms. Bocek
Mr. Khan
Mr. Cohn
Mr. Weinstein
Ms. Johnson
Commissioners absent: Mr. Stark
Ms. Myer
Also present: Mr. Tony Crawley, Blue Rhino
Ms. Beverly Sussman, Village Trustee
Mr. Andrew Stein, Village Trustee
Mr. William Raysa, Village Attorney
Mr. Brian Sheehan, Deputy Village Commissioner of Operations
Mr. Robert Pfeil, Village Planner
APPROVAL OF MINUTES
Moved by Commissioner Bocek, seconded by Commissioner Khan to approve the minutes of the
public hearing of September 7, 2011. Commissioner Weinstein noted a change necessary on
page 2, paragraph 1 to the word park instead of parker and a change on page 3 to strike the word
pure as stated by Mr. Goldstein, as well as the spelling of his name.
All Commissioners were in favor of the amended motion and the motion passed unanimously
with Commissioner Bocek abstaining.
Moved by Commissioner Cohn, seconded by Commissioner Weinstein to approve the regular
minutes of September 7, 2011. All Commissioners were in favor of the motion and the motion
passed unanimously with Commissioner Bocek abstaining.
COMMITTEE AND LIAISON REPORTS
Commissioner Cohn attended the Village Board meeting on October 3, 2011 and noted the 475
Thomdale driveway matter was approved and the Board enacted an ordinance consistent with the
Plan Commission minutes—Regular Meeting— October 5, 2011 —Page 1 of 3
recommendation of the Plan Commission.
VILLAGE ZONING ORDINANCE — CONSIDERATION OF AMENDMENTS
CONCERNING THE STORAGE AND SALE OF PROPANE AT COMMERCIAL
PROPERTIES IN BUSINESS DISTRICTS
Moved by Commissioner Weinstein, seconded by Commissioner Khan to recommend approval
to the Village Board for the proposed amendments to the Buffalo Grove Zoning Ordinance, Title
17 of the Buffalo Grove Municipal Code concerning the storage, display and sale of propane in
Business Districts in accordance with the draft amendments presented as attached to the
September 30, 2011 memo to the Plan Commission from Robert Pfeil.
Commissioner Cohn stated he does not see any compelling need to do this. There is no pent up
demand that is being underserved and it seems this will just clutter up store fronts. If there are
no residents demanding this and there is no indication that the Village is going to be losing
anything by not doing this, he believes there is a downside to doing this with nothing compelling
to make it worthwhile. He feels residents will be more disserved by having cluttered up
Walgreens and Dominicks stores that really don't need to be in place in our community and will
therefore vote no.
Commissioner Weinstein stated he feels that since Walgreens has submitted a letter requesting
this it is an indication that Walgreens which is a national business based in Deerfield and has
local stores in Buffalo Grove has a right to this. He noted he does have a strong concern about
the appearance issue which will have to be monitored closely and the appearance committee will
be involved in every request and that is the correct way to handle this. He feels as long as the
issues addressed in the draft amendment are followed this is something that a local business is
requesting and he would be in favor of this.
Commissioner Bocek stated she will side with Commission Cohn on this one. She stated she
does not see the driving demand and she also does not feel that ART team review of propane
enclosures will be able to adequately improve the appearance of these facilities. She also noted
she is not a huge fan of variances while we do not even know if the Walgreens sidewalks are
large enough to accommodate the 5 foot clearance which means the vendor would come back
asking for a variance on an amendment to the current zoning ordinance. Therefore she will vote
no.
Chairman Smith called for a vote on the motion and the vote was as follows:
AYES: Khan, Weinstein, Johnson, Smith
NAYS: Bocek, Cohn
ABSENT: Stark
ABSTAIN: None
The motion passed 4 to 2.
CHAIRMAN'S REPORT —None
Plan Commission minutes—Regular Meeting— October 5, 2011 —Page 2 of 3
Ordinance No. 2014-40: An Ordinance Amending Chapter 11-B
5.20, Liquor Controls to Add a Class G5 License
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval of the creation of a new liquor license,G5,for special events hosted by governmental
organizations.
Overview
The attached ordinance was drafted with the intent of allowing alcohol to be served at the Village's annual
fine art festival. The ordinance amends the Village's Municipal Code pertaining to liquor service licenses.
The proposed license contains the following restrictions:
1. Prearranged events sponsored by governmental organizations must include the service of food,
2. A representative of the governmental organization must be present throughout every such event,
3.No event shall be longer than one continuous three day period.
4. The fee for each special event license shall be twenty-five dollars.
5. Beer and wine consumption shall only be allowed in a designated area as approved by the Local Liquor
Control Commissioner.
Next Steps
If approved,the Arts Commission and event producer,Amdur Productions,will solicit vendors to provide
on-site beer and wine service at the festival,to be held July 12-13, 2014.
Attachments
PARKRIDGE-#100266-vl-Special_Event License_Ordinance.pdf
Trustee Liaison Staff Contact
Trustee Sussman Lauren Stott,Office of Village Manager
M.o�n.d�aY,............M.aY 19, 2014
............................................................................................................................Ordinances
...and
...Resolutions
...._...Item
....�....1..1.._B............................................................
3/19/2014
ORDINANCE NO. 2014 -
AN ORDINANCE AMENDING CHAPTER 5.20, LIQUOR CONTROLS,
OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970.
NOW THEREFORE BE IT ORDAINIED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE
COUNTIES, ILLINOIS, as follows:
Section 1. The Village of Buffalo Grove Municipal Code, as amended, is hereby further
amended by adding Subsection G.S. to Section 15.20.070, with additions in underline text, so
that Section 15.20.070.G.5, shall provide as follows:
5.20.070 Licenses-Classifications-Fees
G. Class G licenses are divided into the following classes
5. Class G5 licenses, authorizing retail sales of beer and wine for consumption on the
premises used by a governmental organization. Class G5 licenses shall be subject to the
following conditions and limitations:
a. Prearranged events sponsored by governmental organizations must include the
service of food,
b. A representative of the governmental organization must be present throughout
ghout
every such event,
c. No event shall be longer than one continuous three dayperiod.
d. The fee for each special event license shall be twenty-five dollars.
e. Beer and wine consumption shall only be allowed in a designated area as
approved by the Local Liquor Control Commissioner.
Section 2. If any section,paragraph, clause or provision of this ordinance shall be held
invalid, the invalidity thereof shall not affect any other provision of this ordinance.
1
Section 3. This ordinance shall be in full force and effect from and after its passage,
approval and publication. This ordinance may be published in pamphlet form.
AYES:
NAYES:
ABSENT:
PASSED: , 2014
APPROVED: , 2014
PUBLISHED: , 2014
APPROVED:
Village President
ATTEST:
Village Clerk
ParkRidge 4 100266
2
Resolution No. 2014-16: Resolution Authorizing the Village
Manager to Negotiate with Vendors for the Acquisition of a 11-C
Replacement Storage Area Network(SAN)
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
.....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Budget Impact Fund/Account Budget Notes
$85,000 100.15.555.40 Computer Reserve for Replacement
Overview
The data storage needs of the Village were recently identified as a critical issue that requires immediate
attention. The current storage area network (SAN)equipment was purchased in 2007 and was deemed by the
manufacturer to be obsolete nearly one year ago. The lack of storage has already caused an interruption in
services and needs to be addressed immediately before additional service interruptions occur.
As more departments incorporate the Laserfiche document storage and management software for the
purposes of retaining and retrieving files and documents for daily use, the storage needs of the Village
will grow at an increasing rate. In an effort to acquire the appropriate equipment, the Village has
requested InterDev to begin the process of evaluating, sizing, and designing a SAN that will meet the
needs of the Village for the next five years.
Staff is requesting that the Village Manager be provided the authority to negotiate with vendors and
purchase data storage area network equipment in an amount not to exceed$85,000. Staff plans to explore
multiple options for this purchase.
Next Steps
Staff will obtain and review proposals from three vendors, after selecting the equipment that best suits the
Villages needs, staff will then negotiate to receive the system that provides the best value at a price not to
exceed $85,000.
Attachments
Res Authorizing_Negotations_for SAN.pdf
Trustee Liaison Staff Contact
Trustee Sussman Robert B Giddens,
M.on.daY,............M.aY 19, 2014
............................................................................................................................Ordinances
...and
...Resolutions
..._...Item
........1..1..C............................................................
Resolution No. 2014 -
A RESOLUTION AUTHORIZING NEGOTIATIONS WITH
VENDORS FOR A REPLACEMENT STORAGE AREA NETWORK.
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970; and,
WHEREAS, The Village of Buffalo Grove staff and consultants have determined the
replacement storage area network equipment cost shall not exceed $85,000; and,
WHEREAS, the Village Board has determined that it is in the best interests of the
residents of the Village to authorize the Village Manager to negotiate for the acquisition of a
replacement storage area network (SAN) equipment.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE,
STATE OF ILLINOIS, as follows:
SECTION 1. The foregoing recitals are hereby incorporated and made a part of this
Resolution.
SECTION 2. The Village Manager, or his designee, is authorized and directed to
negotiate for the acquisition of a storage area network
SECTION 3. The Village Manager is hereby authorized to purchase said new
storage network equipment, subject to the review and approval of any agreements by the
Village Attorney.
SECTION 4. This Resolution shall be in full force and effect from and after its
passage and approval as provided by law.
AYES:
NAYS:
1
ABSENT:
PASSED:
APPROVED:
APPROVED:
Jeffrey S. Braiman, Village President
ATTEST:
Village Clerk
2
Hewlett-Packard Company
3000 Hanover Street
(01 Palo Alto,Ca 94304-1185
USA
www.hp.com
May 10,2013
End of Life Announcement for HP P4300 G2 and P4500 G2 LeftHand Products
Dear Valued HP Storage Customer:
This letter serves to announce that HP P4300 G2 and P4500 G2 SAN Solutions and Storage Systems
are entering end of life(EOL) period.
In December 2012 HP Storage introduced the third generation of StoreVirtuat models built on HP
Protiant Gen8 Server technology and powered by LeftHand OS-HP StoreVirtuat 4000 Storage.These
systems offer higher capacity and performance at a tower data center footprint and optional Fibre
Channel connectivity. The StoreVirtuat 4000 Storage models expand the product offering and will
replace all HP P4000 G2 products. This notification applies only to the HP P4300 G2 and HP P4500 G2
SAN solutions and storage systems. Details regarding EOL timelines and replacement options for
other HP P4000 G2 Storage products will be delivered in subsequent communications.
New StoreVirtuat 4000 models run the same proven software platform, LeftHand OS 10.5,which
allows interoperabitity with existing P4000 G2 installations. HP StoreVirtuat 4000 models which use
the same disk technology and number of drives can be mixed with P4000 G2 storage systems in the
same HP StoreVirtuat duster. In other cases,the new HP StoreVirtuat 4000 models should be deployed
in new dusters and data can be moved online using HP Peer Motion.
The following table summarizes the EOL period milestones for HP P4300 G2 and HP P4500G2:
Products Milestone Date Description
P4300 G2, End of life announcement 30 April 2013 Products enter EOL period
P4500 G2
Discontinuance 30 April 2013 Orders after this date will be fulfilled based on
inventory availability
Obsolescence 31 May 2013 Orders after this date are not accepted
End of sale for hardware 30 April 2015 P4000 G2 10G Upgrade kits are available until
upgrades this date
End of software upgrades 30 April 2015 After this date new LeftHand OS versions will
not be released for P4300 G2 and P4500 G2
storage systems
End of engineering support 30 April 2018 Hardware support with an active' version of
LeftHand OS software is available until this
date
Hewlett-Packard Company
3000 Hanover Street
Palo Alto,Ca 94304-1185
USA
www.hp.com
LeftHand OS
HP recommends upgrading to the Latest LeftHand OS version to make use of the Latest features and
enhancements. LeftHand OS versions released after 30 April 2015 wit[no Longer support the P4300 G2
and P4500 G2 Storage products.At [east one version of LeftHand OS supporting the HP P4000 G2
Storage systems wit[remain active and critical defect fixes,in the form of patches,wit[continue
through the end of engineering support.
Interoperability Support
Interoperability support of HP P4300 G2 and P4500 G2 Storage systems with host operating systems
and iSCSI host bus adapters is maintained in the HP StoreVirtuat 4000 Storage Compatibility Matrix,
found at htt e//www.hp.com/storage/SPOCK.
Availability of hardware upgrades
HP P4000 G210G BASE-SFP+ Upgrade Kits for appticabte HP P4000 G2 Storage systems are orderable
until 30 April 2015.
HP Service and Support
HP Storage wit[offer support for P4000 G2 storage systems and the Last supported version of
LeftHand OS on HP P4000 G2 until 31 October 2018. HP recommends that at[storage systems are kept
under an active service contract.
If you have questions regarding the end of Life milestones or our continued support for the products
outlined above,please feet free to contact your HP sates representative.
We thank you for continued business.
HP Storage
Hewlett-Packard Company
Replacement Products:The StoreVirtuat 4000 product tine offers direct replacement and expansion
options for some, but not at[P4000 G2 models. The foitowing tables outline the avaitabie options for
direct replacement or expansion within the same duster. For P4000 G2 models not Listed below,there
is no direct replacement. If no direct replacement is avaitabie,HP recommends creating a new duster
and using Peer Motion to migrate volumes or swap dusters on-tine as appropriate.
Hewlett-Packard Company
3000 Hanover Street
Palo Alto,Ca 94304-1185
USA
www.hp.com
P4300 G2
P4300 G2 Model StoreVirtual 4000 Replacement Model
HP P4300 G2 3.6TB SAS Storage System StoreVirtual 4330 450GB SAS Storage
HP P4300 G2 7.2TB SAS Starter SAN StoreVirtual 4330 450GB SAS Storage
HP P4300 G2 8TB MDL SAS Storage System StoreVirtual 43301 TB MDL SAS Storage
HP P4300 G216TB MDL SAS Starter SAN StoreVirtual 43301 TB MDL SAS Storage
P4500 G2
P4500 G2 Model StoreVirtual 4000 Replacement Model
HP P4500 G2 5.4TB SAS Storage System StoreVirtual 4530 450 SAS Storage
HP P4500 G2 7.2TB SAS Storage System StoreVirtual 4530 60OGB SAS Storage
HP P4500 G214.4TB SAS Virtuatization SAN StoreVirtual 4530 60OGB SAS Storage
HP P4500 G2 28.8TB SAS Multi-site SAN StoreVirtual 4530 60OGB SAS Storage
HP P4500 G2 24TB MDL SAS Storage System StoreVirtual 4530 2TB MDL SAS Storage
HP P4500 G2120TB MDL SAS Scatabie SAN StoreVirtual 4530 2TB MDL SAS Storage
Award of Contract: to Insituform for Sewer Lining 13-A
Services
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
.....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Budget Impact Fund/Account Budget Notes
$450,000 170.55.36.560.70 Budgeted as part of the CIP-budgeted amount$540,000
Overview
On April 22, 2014,bids were received from four firms and opened by the Village of Arlington Heights on
behalf of the municipalities of Buffalo Grove, Lincolnshire,Wheeling, and Arlington Heights, as part of the
Municipal Partnering Initiative's joint bid for sewer lining services. The lowest responsible and responsive
bidder, as identified by the Municipal Partnering Initiative,was Insituform Technologies. A full bid tab is
attached. Buffalo Grove's portion of the work comes to $405,472 based on the unit prices from Insituform.
Please note that while Insituform Technologies is the lowest bidder at the quantities listed in the bid
document and on the bid tabulation at$405,472, staff is recommending an award at a not to exceed price
of$450,000. The pricing is competitive and below the engineer's estimate. For these reasons, staff
recommends that the Board authorize an expenditure of$450,000 as this will allow an increase in the
volume of work and make additional needed repairs. The $450,000 award amount remains below the
budgeted amount ($540,000) for FY2014.
Staff requests that the Village Board authorize the Village Manager to execute a contract with Insituform
Technologies for the 2014 Sewer Lining Project in accordance with the Illinois Governmental Joint
Purchasing Act (30 ILCS 525/0.01 et seq.)
Next Steps
Final review of contract documents by the Village Attorney.
Attachments
Bid Tab.pdf
Trustee Liaison Staff Contact
Trustee Stein Darren Monico,
....M.o�n.d�a............M.aY 19, 2014
............................................................................................................................N�e�w...B.u�s.�.n�eS�s...._...Ite.m....�....�.�3._�...................................................................................................................................
Y,
VILLAGE OF ARLINGTON HEIGHTS
Bid Tabulation Sheet
2014 SEWER LINING (Arlington Heights, Buffalo Grove, Wheeling& Lincolnshire)
The following bids were publicly opened April 22,2014, at 11:00 A.M., in the Village of Arlington
Heights Municipal Building, 33 S. Arlington Heights Rd.,Arlington Heights, Illinois 60005.
BIDDER ............. ... BID... Addndm Arlin.....ton Wheeling' Buffalo..... Lincolnshire Grand Total
g g
BOND #1 Heights Grove
Visu-Sewer of Illinois
Bridgeview,IL mm. ........mm.�......a,,e ,,,Yes m Yes $504,150.00..........,.............................................................................$......1.....,...1....5.....0......,..8.....9......7........2......5
, . ---------------._------..................... ................
Michels ...........�
CorpABrownsville,WI Yes Yes $573,450.00 $1,279,123.00
OFallon,MO Yes Yes _ ....� ........ � .. . $454,5�75.00 . � .... .... $1,.0�....� ...91,613.65
Insituform
Chesterfield,MO Yes Yes $405,472.50 $995,032.25
Notice:This is a preliminary summary of the bids as they were opened and announced at the bid opening.Bid prices
have not been verified and are subject to change in the event mathematical errors are discovered during bid review.
Other information contained in this summary is also subject to review.
2 1 S
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TOTAL:
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SCHEDULE OF PRICES
2014 Sewer Lining Project
Company Name:Michels Pipe Services,a div.of Michels Corporation
Address: '817 W.Main Street,PO Box 128
City, State, Zip: Brownsville,WI 53006
Item Arlington Wheeling Buffalo Lincolnshire Total Group Unit
No. Items Unit Heights QTY Grove QTY QTY Price TOTAL
OTY QTY
DESCRIPTION
I a'CURED IN PLACE PIPE L.F. ilk 1,�k,
1 I-1)0
ZY/
2 10'CUR ID IWAUC—E L.F. 414�o(', 7
PIPE md'�,13 1,,:,,L I L
12*CURED IN PLACE 200 O'C'
3 L.F. 7417 e G
PIPE
15"CURED IN PLACE 70 7�t7
4 1 pipe L.F, 70 uc', v4V111
r
5 18"CURED IN PLACE L.F� -6ffq�u
I PIPE
1 21*CURED IN PLACE
6 PIPE L.F. 5300 5300 1,0,1 1)df
7 24"CUR ED IN PLACE I
,Swca w4n, LAI 6 U(J
PIEF JLF
2r CURED IN PLACE
IF L.F. 125 125 �3V (X)
R RAffATEMERTT OF
SERVICE LATERALS— EA 125 165 290 v'3"3,,100,
SANITARY SEWER
PROTRUDING TAP EA 15
10 RE VA
20
TOTAL:
1 2 ?q
Any and all exceptions to these specifications MUST be clearly and completely indicated on the bid sheet.Attach additional pages if necessary. I ) 14 11
NOTE TO BIDDERS, Please be advised that any exceptions to these specifications may cause your bid to be disqualified Submit bids by SEALED
BID ONLY Fox and a-mau b.As are not acceptable and w-11 not be considered-
THE SECTION BELOW MUST BE COMPLETED IN FULL AND SIGNED
The undersigned hereby carlifts deal they have read and understand ths,contents of this sotichaflon and same to burnish at the pft"shown any or all of the Item%boM subject to A
Insbuftens,conditions,specillestions and o"wMmiinis h#reto,F*fw*to have rt&d all the ptowlslians of ftir wolicktallon*hill:not be caw**to aher any reswilane contract or to accept
Amy request for addluanal cornican"10",. ay vitning this bid docurnsork the bidder hereby cortiffas that"an not barred"m bidding an Me can~as a result of a violation of
either Section 33E.3ov 3394offt 10604COm,A&P dim of 1901, od"' Michels Pipe Services,a div.of
Company Nnat e: Michels��roration
Authorized Signature, 1
Typed/Printed Name: PA41RIC-K Z(,)(; Date: APRIL 22,2014
Title: Vice President E-miffl: cyreston(a)michels,u-s
Telephone Number: (920)583-3132
/6
%0 a
0
REVISED-SCHEDUE OF PRICES
2014 Sewer Lininqc Proiect
Company Name: SAK ConsIl.ruction, LLC
Address: 864Hoff.Road
City, State Zip , O'Fallon,MO 63366
Arfinat.Or� Wheeltrig Buffalo br,,coinshire Total Group �(t)urlit I
H&ghts QTY My
Items UnA Grove C�,y Price TOTAL
a Fy CITY
..................
DESCRIPTION i
.............
8 C ED IN PLACII P�Fl"... 1. F 6940 7277 14217
_4
2 G' CURED IN PLACE L F 763
Q'CURED INPLAC 7 63 1 00 1,-W.oa
PIPE
E, 00
3 IF: L F 767 200 967
i4 152'CURED IN PLACE L F 70
Pm. 70 OD
5 1 a"CURED IN PI..ACE 1. F 480 480 72.00 34,51-C),00
6 21"CURED IN Pl..ACE L F 5300 5300
7 24�'CURED IN PPIPE _
LACE L F 680 680
8 27 CURED IN PL.ACF 125 125 -75.0 0 LA ']coo
5.
REINSTATEMENT_0F ___'___
1 9 SERVICE LATERALS- EA 125 165 290 14,500-D-
L SANITAY SEWE
PRO TRURDINGTAPR
EA 5 5
_4Ftlt VAS
TO TA L
Any and all eXCeallOnS to these specific at'orlst,!UST be cleany and coryipletely tridicated on the bid sheet Attach additionai pages if necessary,
NOTE TO BIDDERS: Please be adV-sed that any exceptions to these specifications tray cause your M to be disqualified Subnnit bids by SEALED
BID ONLY Fax and e-rn.aii bilds are not acceptable and will nor be considered
THE SECTION BELOW MUST BE COMPLE-FED IN FULL AND SIGNED
Iha uindersiqr),sd rv.rcby coqff;,,,s fGaa¢11r,ey ha-v.3,1 w, tir,.cowerm, qo.'O'lCiiatio""'d aur,w io`wnish a PI 11i W ihr, M117.,ab,',,tUbi-B Co Fl"
dR;,,,,.,spe6ficaGro, am! lmicy! 'r"A&rtj i.h—, -d ali Ph,, rl�or o,is _1hMi tr�C—S.r.MU'l?Ply 1.113ffiTI'3 11,11illC W
li III 11. 12pR
avvb q... 1dd;1k,,W'np�2'que,n', Ry 1, $o,uarqmt,lriv�wdlw r."rb y ca.rb that-nay.I 1 rang r aIII'd L,rd is,r114 ur ¢6 asn,Grhe a I v i r,1 a,i n'A
'),A 1,lk 9) 3 f"i V101
0— c6o,�M�1�,3��&4 It t1w a Cri,,iI,W do ol IW,aik
C(i TT1 P Authorized signature' SAK Construction, LLC,
ypedillrinted Name: 11ip yd Ifir Aprit 21,2014
ntie: Vice President
---- --- --------
1'ellephonc Number �8, -_1000
REVISED-SCHEDULE OF PRICES
2014 Sewer Lining Project
Company Name; Insituform Technologies USA., LLC
Address: 17988 Edison Avenue
City, State, Zip: Chesterfield,MO 63005
Ariln ton Wheeling � buffalo_. _L ._.�_..�.�...... .._..�_._�._.�.��, P Unit
No,
Item 9 Lincolnshire Total Group
No, Heights QTY Grove QTY QTY
Items Unit Qom, QTY Price TOTAL
DESCRIPTION .. a TY,,
2._ _ 10"CURED IN PLACE _L..F 76 0 7277 17617 d �4
1 8' CURED IN PLACE PIPE L F 694
_ PIPE _. __. _ _ .......3_ _ t I d I . . n�f
3 12 CURED IN PLACE L.F. ' 767 200 967 '
PIPE _
4 152"CURED IN PLACE L.F. 70PIPE 70
5 PIPE URED IN PLACE L.F. 480 480L91-213 r
21"CURED IN PLACE �4,2
PIPE
7 24"CURED IN PLACE L.F, 5300 5300
PIPE
�..
i3 27 CURED IN PLACE L.F. - 125
f r
L F. 680 680
125 125 � `
PIPE e o„.
I, 3c o
REINSTATEMENT OF
9 SERVICE LATERALS
SANITARY SEWER _N mm EA 125 165 290 c J 't
PROTRUDING TAP � Mr 15 5 0
10 REMOVAL EA ��i 2 � �, � I's ,5.ego
TOTAL
Any and all exceptions to these specifications MUST be clearly and completely indicated on the bid sheet Attach additional pages if necessary.
NOTE TO BIDDERS: Please be advised that any exceptions to these specifications may cause your bid to be disqualified. Submit bids by SEALED
BID ONLY Fax and e-mail bids are not acceptable and will not be considered
THE SECTION BELOW'MUST BE C0:11PLETED IN FULL AND SIGNED
The unders lgned hereby certifies that they have read and understand the contents of this solicitation and agree to furnish at the prices shown any or all of the items above,subject to all
Instructions,conditions,specifications and attachments hereto. Failure to have read all the provisions of this solicitation shall not be cause to alter any resulting contract or to accept
any request fear adddhooaf componsation By signing this bid document,the bidder hereby certifies that they are not barred from bidding on this contract as a result of a violation of
edtfrar Sectfort 33C4 or ME-A of nia,,Winors Crdminal Code of 1961.as amended.
Authorized Signature Company Name: Insitufo TeChnOl(J''it" USA, LLC
TyP _. . Date: ._. Aril 22 2014
ed/Printed Name .Ia�f111 LaUSe... _.._ April,n..m..__. . .-.,-��......w.w._.��_...�__... ...� w..v._....._.
Title.-. _.._g.... ..,,_. g._ E-maikl m .:`.. .WSltufoTm.COn]
Contractor &Attestin Officer louse coin �
Telephone Number: 636 530 8000
Authorization to Purchase New World Systems Community 13-B
Development Software
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
.....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Budget Impact Fund/Account Budget Notes
$177,080 150.75.560.50
Overview
Staff is recommending the phase II purchase of the New World Systems Community Development module to
complete the Enterprise Resource Planning (ERP) system,with a concurrent phase-out of Lotus Notes
databases utilized for inspections,permitting and licensing.
The New World Systems Community Development module will integrate parcel management, permits
and inspections, and licensing. The software purchase will expand current capabilities by allowing better
linkages to building and managing data, improved report writing functionality, and fully integrated permit
tracking. Additionally,the Community Development module will interface with the Village's geographic
information system (GIS) software.
A significant component of the Community Development module is eSuite services. These services
include ePermits, eLicense, and eRequest. ePermits will allow for homeowners and/or contractors to
apply for building permits and request inspections electronically. eLicense will enable local business to
apply for business and/or liquor licenses through the Village's website. eRequests will provide individuals
the ability to report a concern with the software routing the service request to the appropriate department.
At any point in the process,the customer will be able to view the status of the permit, license application
or the service request.
Staff is requesting that the Village Board authorize the Village Manager to execute a contract with New
World Systems to purchase software, manage the installation, convert a percentage of existing data, and
provide training. A $15,000 contingency has been included to fund additional training or hardware that
may prove to be beneficial as the implementation evolves. The total project costs are anticipated to be
$177,080 as budgeted in the Capital Projects Fund.
Attachments
New World System Recommendation-CD.pdf
Trustee Liaison Staff Contact
Trustee Ottenheimer Scott D Anderson,
....M.o�n.d�a............M.aY 19, 2014
............................................................................................................................N�e�w...B.u�s.�.n�eS�s...._...Ite.m....�....�.�3._B...................................................................................................................................
Y,
TO: DANE C. BRAGG
FROM: SCOTT D. ANDERSON
SUBJECT: NEW WORLD SYSTEM SOFTWARE - PHASE II PURCHASE
DATE: 5/14/2014
Recommendation
Staff is recommending the phase II purchase of the New World Systems Community Development
module to complete the Enterprise Resource Planning(ERP)system.
The New World Systems' Community Development module will integrate parcel management,
permits and inspections, and licensing. The software purchase will expand current capabilities by
allowing better linkages to building and managing data, improved report writing functionality, and
fully integrated permit tracking. Additionally, the Community Development module will interface
with the Village's geographic information system (GIS) software.
A component of the Community Development module is eSuite services. These services include
ePermits, eLicense, and eRequest. EPermits will allow for homeowners and/or contractors to apply
for building permits and request inspections electronically. ELicense will enable local business to
apply for business and/or liquor licenses through the Village's website. ERequests will provide
individuals the ability to report a concern with the software routing the service request to the
appropriate department. At any point the process, the customer will be able to view the status of the
permit, license application or the service request.
Budget
Staff is requesting that the Village Board authorize the Village Manager to execute a contract with
New World Systems to purchase software, manage the installation, convert a percentage of existing
data, and provide training. A $15,000 contingency has been included to fund additional training or
hardware that may prove to be beneficial and the implementation evolves. The total project costs
are anticipated to be$177,080 as itemized below.
Project Implementation Budget
Application Software $ 69,300
Implementation Services 76,280
Total One Time Project Costs (A) $ 145,580
Travel Expenses $ 16,500
Contingency for additional training 10,000
or modules...
Total Indirect Costs (B) $ 26,500
Additional Hardware Costs
One server and licensing $ 5,000
Total Hardware Costs (C) $ 5,000
Total Project Implementation Budget(A+B+C) $ 177,080
Page 1 of 3
Additionally, maintenance will be provided at an annual cost beginning in 2015. This fee will be
budgeted annually in the appropriate operations budget. The annual maintenance fee includes:
• Upgrades, including new releases,to the license standard software;
• Temporary fixes to licensed software;
• Revisions to licensed documentation;
• Reasonable telephone support for licensed standard software; and
• Invitations to and participation in user group meetings.
The annual maintenance schedule is $15,840 to begin January 1, 2015.
This purchase was included as a project submittal in the FY 2014-2018 Capital Improvement Plan and
was budgeted within Capital Projects—Facilities.The software module will be paid for through a
budgeted transfer of surplus funds from the General Fund.
Background
Staff provided a recommendation to purchase New World Systems Finance Module in December of
2011. At that time, staff noted that the purchase of an ERP system would be phased in over several
years. The decision to separate the recommendations was twofold. The first reason was staff did not
want to purchase the Community Development module in tandem with the Finance Module because
the modules would not be implemented concurrently. The finance module including, utility billing,
payroll, account payable and cash receipting took just over a year to go-live. Staff did not see a
benefit of purchasing the Community Development module to sit on a shelf for a year. The second
reason is staff wanted time to evaluate the module while being utilized at other municipalities.
Similar to the experience with the previous finance software, limitations in the current community
development solution were based on a "home-grown" disparate Lotus Notes databases and excel
spreadsheets. The intent of a new software solution would be to replace multiple applications,
improve integration, increase access to information across all departments which will provide more
timely information to management and the Village Board and provide a more streamlined solution
for the Village and its staff both in the short and long term.
A review of the Community Development Module was undertaken by a core team of users including
Deputy Village Manager, Jennifer Maltas, Scott Anderson, Finance Director, Brian Sheehan, Building
Commissioner, Robert Giddens, IT Director, Julie Kamka, Deputy Village Clerk/Administrative
Assistant. The review process included an on-site presentation by New World Systems, visiting a site
using the module (Mt. Prospect), and attending a community development user's group meeting in
Plainfield.
As a product of the review the following positives were noted,
• Allow Village departments to share information in a standardized way
• Eliminate multiple systems and reduce duplication
• Allow self-service capabilities for residents and contractors
• Ease of on-line inquiry and reporting of relevant data—"Dashboard Reporting"
• Integration with Microsoft Office applications
Page 2 of 3
• Reliable end-user and technical support
• Product used by other local communities to allow for networking and training economies
among users
• Minimize the number of Excel spreadsheets used for supplemental reporting
• Uniform look and feel across modules and functions to allow ease of training and use
A factor that was a positive point for selecting New World initially was the growing number of
communities in the Chicagoland area that have recently selected New World for their software
solution. Those communities include, the Villages of Mount Prospect, Palatine, Brookfield, Plainfield,
Winnetka, Lombard, Hanover Park, Village of Geneva and City of Des Plaines are some of New
World's recent customers. Buffalo Grove will benefit from the sharing of information and
experiences with these communities on an everyday basis and in the formal user group meetings
held throughout the year.
Implementation
If the Board authorizes the Village to enter into a contract with New World Systems the next step in
the process will be to meet with the New World System project manager. Realistically it will take
about eight months to fully implement all of the software solutions. The first module to install and
train staff on will be licensing. It is intended that the FY 2015 business licensing cycle will completed
in the Community Development module.
Based on the success of that software implementation, the project team will focus on public facing
applications including the suite of electronic services (ePermits, eLicensing, and eRequests). At the
same time, credit card payment options will be a presented. Staff seeks to implement, as quickly as
possible, technologies that will positively impact Village customers.
Page 3 of 3
VILLAGE OF BUFFALO GROVE WARRANT #1231
19-May-14
General Fund: 607,691.31
Illinois Municipal Retirement Fund: 0.00
Parking Lot Fund: 1,851.04
Motor Fuel Tax Fund: 4,876.30
School & Park Donations 18,086.22
Capital Projects-Facilities: 55,781.04
Capital Projects-Streets: 110,801.14
Health Insurance Fund: 0.00
Facilities Development Debt Service Fund: 0.00
Retiree Health Savings (RHS): 18,109.41
Water Fund: 318,685.43
Buffalo Grove Golf Fund: 21,356.70
Arboretum Golf Fund: 28,625.94
Refuse Service Fund: 0.00
1,185,864.53
PAYROLL PERIOD ENDING 05/08/2014 886,121.73
886,121.73
TOTAL WARRANT #1231 2,071,986.26
APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, ILLINOIS
Village Clerk Village President
Pay Day Reg'ster
IF
Pay Batch 05/08/ 14
Pay Batch 05/08/14 ToW
Employees in Pay Batch 271
Hours Descrupdon Hours Gross Wthhc,Vdungs and Deducdons Gross Base
O1 REG FT-Regular Full-Time 6,535.75 253,381.65 Gross 812,535.83 -
02 REG PT-Regular Part-Time 1,621.75 27,709.93 Federal 101,932.97 702,223.88
03 REG SEASONAL-Regular Seasonal 890.75 9,436.04 Social Security 20,172.79 325,366.78
04 REG SWORN-Regular Sworn 9,102.00 401,326.04 Medicare 11,440.57 789,008.56
05 OVERTIME-Overtime 305.75 14,586.52 IL State Tax 33,456.28 681,933.72
06 DOUBLE TIME-Double Time - -WI State Tax 1,192.02 20,290.16
07 RETRO PAID-Retro Paid 177.14 Aflac 289.97 -
08 RETRO SW PAID-Retro Sworn Paid Aflac Pre Tax 899.63
09 LONGEVITY-Longevity BGHS School Fund 43.00
10 ELECTED-Elected Officials Bright Directions 130.00
100 COMP EX PAY-Exempt Comp Time Paid Child Support Arrears -
101 COMP EX EARN-Exempt Comp Time Child Support IL 5,223.98
Earned
103 COMP NE PAID-Paid Non-Exempt Comp 45.00 1,634.73 Child Support WI 969.23
Time
104 COMP NE EARN-Earned Non-Exempt 10.00 -Community Health Charities 79.00
Comp Time
106 COMP SW PAID-Sworn Comp Time Paid Computer Loan 452.87
111 FLOAT SW ERN-Float Sworn Earned Computer Loan 2 50.63
112 FLOAT SW PD-Floating Sworn Paid 8.00 270.06
115 DBL CMP EARN-Double Time Comp Time Dependent Care 1,104.63
12 FIRE OT-Fire Overtime - 19,547.28 Fire Dues 1,700.00 -
120 PARK STIPEND-Park District Stipend 104.16 Fire Pension 15,914.49 168,319.44
121 CAR ALLOW-Car Allowance 250.00 Fire Pension-Tier 2 2,477.50 26,203.20
122 INS REIMBURS-Insurance 611.47 Fire Pension Supplement percent 82.28 8,227.36
Reimbursement
13 BONUS-Bonus Pay Flexible Spending Account 3,836.61 -
123 GOLF STIPEND-Management Stipend FPAC Dues 125.00
124 VSI-VSI FOP Police -
126 CLOTHING-Clothing Reimbursement 248.27 Garnishment 75.00
127 UNIFORM POL-Uniform Annual 25,536.00
128 WEAPON POL-Weapon Annual 11,340.00
129 MANG STIPEND-Management Stipend General Fund 244.00
130 NIPAS-NIPAS 2,000.00
20 ACT LT-Acting Lieutenant 439.00 768.25 Health HMO 630.50
21 ACT SC-Acting Shift Commander 79.00 161.95 Health PPO A 5,750.52
22 CORP FIELD-Corporal Field Supervisor 191.00 286.50 Health PPO B 12,952.69
23 CORP WATCH-Corporal Watch 93.50 140.25 ICMA/RC-Flat Amount 13,017.29 -
Commander
25 NIGHT SHIFT-Night Shift 874.50 550.97 ICMA/RC-Flat Amount 2 5,253.83
26 SGT WATCH-Sergeant Watch Commander 240.50 151.52 ICMA/RC-Percent 8,515.26 127,730.78
30 PARK DISTRICT-Police Park District ICMA/RC-Percent 2 - -
31 CPR-CPR - 127.93 ICMA/RC-Flat Amount 3 - -
50 VAC PAID-Vacation Paid 448.25 17,237.64 IMRF 13,104.37 291,208.11
51 VAC EARNED-Vacation Earned IMRF Life Insurance
53 VAC PAYOUT-Vacation Payout
54 VAC SW PAID-Vacation Sworn Paid 231.00 10,457.29 IMRF TIER 2 682.21 15,160.58
55 VAC SW EARNED-Vacation Sworn Earned IMRF Voluntary 200.00 -
57 VAC SW PAYOUT-Vacation Sworn Payout IRS Garnishment 200.00
58 VAC PT PAID-Vacation Part Time Paid 10.00 255.30 Optional Life Self 583.06
Run by Katie Skibbe on 8/15/2013 10:00:17 AM Page 1 of 2
Pay Day Reg'ster
IF
Pay Batch 05/08/ 14
59 VAC PT EARNED-Vacation Part Time Police Dues 790.50 -
Earned
70 SICK PAID-Sick Paid 163.00 5,914.75
71 SICK EARNED-Sick Earned Police Pension 21,422.04 216,166.83
74 SICK SW PAID-Sick Sworn Paid 179.00 8,007.41
75 SICK SW EARN-Sick Sworn Earned Police Pension-Tier 2 1,027.65 10,369.76
90 FLOAT PAID-Floating Paid 8.00 316.78 PPOA TAX 28.78 -
91 FLOAT EARNED-Floating Earned RHS 1,941.49
93 FLOAT PT PAID-Floating Part Time Paid ROTH IRA 2,052.00 -
94 FLOAT PT EARN-Float Part-Time Earned ROTH IRA Percent 82.21 4,110.56
96 HOL PAID-Holiday Paid Spousal Support Maintenace 328.15 -
97 HOL POL PAID-Holiday Police Sworn Paid Trustmark Voluntary Benefit 839.22
98 HOL PT PAID-Holiday Part Time Paid United Way - -
99 HOL FIRE PAID-Holiday Fire Sworn Paid - -Net $ 521,241.61
Total 21,475.75 $ 812,535.83 _
- - Total Payroll Expense $ 886,121.73
Benefits Amount
Basic Life Insurance 62.74
Dental 18,119.83
Fire Pension 80,488.61
Health HMO 4,219.50
Health PPO A 38,482.72
Illinois Municipal Fund 41,972.54
Police Pension 82,370.34
Total 352,399.37
Gross Payroll 886,121.73
Water/Sewer Transfer (47,839.31)
Buffalo Grove Golf Transfer (29,649.36)
Arboretum Golf Transfer (26,785.46)
781,847.60
Transfers
Payroll Account Transfer 521,241.61
ROTH IRA 2,134.21
Illinois State Tax 33,456.28
941 Federal Tax 165,159.69
ICMA Deferred Compensation 26,786.38
RHS-Fire 1,941.49
Flex/Dep Savings 4,941.24
MAP Dues 790.50
Trustmark Voluntary Benefit 839.22
Police Pension 22,449.69
Fire Pension 18,474.27
798,214.58
Run by Katie Skibbe on 8/15/2013 10:00:17 AM Page 2 of 2
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