2014-09-08 - Village Board Regular Meeting - Agenda Packet VILLAGE OF VILLAGE OF
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BUFFALO GROVE
Fifty Raupp Blvd
Buffalo Grove,IL 60089-2196
Phone 847-459-2500
Fax 847-459-0332
Village Clerk
Janet M.Sirabian
STATE OF ILLINOIS ) ss.
COUNTY OF COOK )
CERTIFICATE
I,Janet M. Sirabian, certify that I am the duly elected and acting Village Clerk of the Village of
Buffalo Grove, Cook and Lake Counties, Illinois. I further certify that the attached meeting
notice and agenda were posted inside the Agenda Board located outside the front door of the
Buffalo Grove Village Hall, 50 Raupp Boulevard, Buffalo Grove, Illinois at 11:00,A.M. on Friday,
September 5, 2014 and thereafter were continuously viewable from the outside until said
meeting and further were posted on the Village of Buffalo Grove's website for the purpose of
compliance with the Open Meetings Act.
Dated at Buffalo Grove, Illinois, this 5th day of September, 2014.
Visage Clerk
rpijyt*jet
By
VILLAGE OF Meetingof the Villageof Buffalo GroveFifty Raupp Blvd
uffnlo Buffalo Grove,IL 60089-2100
� � Board of Trustees Phone:847 459-2500
• Regular Meeting
September 8, 2014 at 7:30 PM
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Approval of Minutes
A. Minutes of the August 4, 2014 Village Board Meeting
5. Approval of Warrant
A. Presentation and Reading of Warrant #1235
6. Village President's Report
A. Proclamation: Recognizing October as Canavan Awareness Month (Trustee
Stein)
7. Village Manager's Report
8. Special Business
9. Reports from the Trustees
10. Consent Agenda
All items listed on the Consent Agenda,which are available in this room this evening, are
considered to be routine by the Village Board and will be enacted by one motion. There will be no
separate discussion of these items unless a Board member or citizen so requests, in which event,
the item will be removed from the General Order of Business and considered after all other items
of business on the Regular Agenda under New Business. (Attached).
Consent Agenda: Ordinances and Resolutions
A. Resolution No. 2014-20: A Resolution Approving an Agreement with Ciorba
Group for the Phase 2 Design of the Camelot Lift Station Rehabilitation
(Trustee Stein)
SUMMARY: Staff recommends approval of the Phase 2 Design of the
Camelot Lift Station Rehabilitation Proposal with Ciorba Group.
B. Ordinance No. 2014-57: An Ordinance Authorizing an Addendum to the
Mututal Aid Box Alarm System Agreement (Trustee Trilling)
SUMMARY: This ordinance ammends th existing agreement with all MABAS
Divisions to allow for reimbursement for incidents in excess of eight
consecutive hours, or in cases where reimbursement is received at rates
established by the Illinois Office of the State Fire Marshal or FEMA.
Village Board of Trustees-Agenda Page 1
C. Ordinance No. 2014-58: An Ordinance Amending Chapter 10 of the Village of
Buffalo Grove Municipal Code (Trustee Berman)
SUMMARY: Aptakisic Tripp District 102 has requested assistance with traffic
and safety concerns at the intersection of Highland Grove Drive and Newtown
Drive.
D. Ordinance No. 2014-59: An Ordinance Amending Chapter 5.20 Liquor
Controls (President Braiman)
SUMMARY: Amendment to Buffalo Grove Municipal Code Section 15.20 to
repeal Section 15.20.136, "Requirements for Class D Licenses" in it's entirety.
E. Ordinance No. 2014-60: An Ordinance Amending Chapter 5.20 Liquor
Controls - Beer Keg Tags (President Braiman)
SUMMARY: The Buffalo Grove Police Departmentrecommends that
Ordinance No. 1993-076, which regulates the sale of beer kegs, be rescinded.
Consent Agenda: Unfinished Business
None.
Consent Agenda: New Business
F. Certificate of Initial Acceptance and Approval: Bucky's (Trustee Stein)
SUMMARY: The Village Engineer recommends that the Certificate of Initial
Acceptance and Approval for the Bucky's Mobil Station improvements be
approved.
G.Authorization to Solicit Qualifications for Special Event Planning and
Management (Trustee Berman)
SUMMARY:
H. Certificate of Initial Acceptance and Approval: Chase Bank (Trustee Stein)
SUMMARY: The Village Engineer recommends that the Certificate of Initial
Acceptance and Approval for the Chase Bank at Ranchmart be approved.
I. Certificate of Initial Acceptance and Approval: Waterbury Development
(Trustee Stein)
SUMMARY: The Village Engineer recommends that the Certificate of Initial
Acceptance & Approval for the Waterbury Development near Stevenson High
School be approved.
J. Award of Contract: Video Recording Services for Village Board Meetings
(Trustee Stein)
SUMMARY: Staff recommends awarding a video services contract to Magic
Dreams Productions, the Village's current video services provider.
11. Ordinances and Resolutions
A. Ordinance No. 2014-61: Approving an Economic Incentive Agreement with
Bob V. Rohrman (Trustee Terson)
12. Unfinished Business
A. Award of Contract: to Fer-Pal Construction for Water Main Lining Services
(Trustee Stein)
13. New Business
Village Board of Trustees-Agenda Page 2
4 r
A. Award of Bid: Jackson Drive Detention Basin Improvements (Trustee Stein)
B. Award of Contract: to Paymentus for Electronic Credit Card Payment Services
(Trustee Ottenheimer)
C. Golf Course Flood Plain Study (Trustee Terson)
14. Questions from the Audience
Questions from the audience are limited to items that are not on the regular agenda. In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the
audience will be limited to 10 minutes and should be limited to concerns or comments regarding
issues that are relevant to Village business. All members of the public addressing the Village
Board shall maintain proper decorum and refrain from making disrespectful remarks or comments
relating to individuals. Speakers shall use every attempt to not be repetitive of points that have
been made by others. The Village Board may refer any matter of public comment to the Village
Manager,Village staff or an appropriate agency for review.
15. Executive Session
A. Approval of Closed Meeting Minutes: Section 2(c)(21) of the Illinois Open
Meetings Act
B. Collective Bargaining: Section 2(c)(2) of the Illinois Open Meetings Act
C. Personnel: Section 2(c)(1) of the Illinois Open Meetings Act
16. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board, does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or participate
in this meeting or have questions about the accessibility of the meeting or facilities contact the ADA
Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons
Village Board of Trustees-Agenda Page 3
Meeting of the Village of Buffalo Grove Fifty Raupp Blvd
� Buffalo Grove, I L 60089-2100
Board of Trustees Phone:847-459-2500
Regular Meeting
September 8, 2014 at 7:30 PM
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Approval of Minutes
A. Minutes of the August 4, 2014 Village Board Meeting [GO TO]
5. Approval of Warrant
A. Presentation and Reading of Warrant#1235 [GO TO]
6. Village President's Report
A. Proclamation: Recognizing October as Canavan Awareness Month (Trustee Stein) [GO TO]
7. Village Manager's Report
8. Special Business
9. Reports from the Trustees
10. Consent Agenda
All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine
by the Village Board and will be enacted by one motion. There will be no separate discussion of these items
unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of
Business and considered after all other items of business on the Regular Agenda under New Business.
Consent Agenda: Ordinances and Resolutions
A. Resolution No. 2014-20: A Resolution Approving an Agreement with Ciorba Group for the Phase 2 Design of
the Camelot Lift Station Rehabilitation (Trustee Stein)
SUMMARY: Staff recommends approval of the Phase 2 Design of the Camelot Lift Station Rehabilitation
Proposal with Ciorba Group. [GO TO]
B. Ordinance No. 2014-57: An Ordinance Authorizing an Addendum to the Mututal Aid Box Alarm System
Agreement (Trustee Trilling)
SUMMARY: This ordinance ammends th existing agreement with all MABAS Divisions to allow for
reimbursement for incidents in excess of eight consecutive hours, or in cases where reimbursement is
received at rates established by the Illinois Office of the State Fire Marshal or FEMA. [GO TO]
C. Ordinance No. 2014-58: An Ordinance Amending Chapter 10 of the Village of Buffalo Grove Municipal Code
(Trustee Berman)
SUMMARY: Aptakisic Tripp District 102 has requested assistance with traffic and safety concerns at the
intersection of Highland Grove Drive and Newtown Drive. [GO TO]
D. Ordinance No. 2014-59: An Ordinance Amending Chapter 5.20 Liquor Controls (President Braiman)
SUMMARY: Amendment to Buffalo Grove Municipal Code Section 15.20 to repeal Section 15.20.136,
"Requirements for Class D Licenses" in it's entirety. [GO TO]
E. Ordinance No. 2014-60: An Ordinance Amending Chapter 5.20 Liquor Controls- Beer Keg Tags (President
Braiman)
SUMMARY: The Buffalo Grove Police Departmentrecommends that Ordinance No. 1993-076, which
regulates the sale of beer kegs, be rescinded. [GO TO]
Consent Agenda: Unfinished Business
Consent Agenda: New Business
F. Certificate of Initial Acceptance and Approval: Bucky's (Trustee Stein)
SUMMARY: The Village Engineer recommends that the Certificate of Initial Acceptance and Approval for the
Bucky's Mobil Station improvements be approved. [GO TO]
G. Authorization to Solicit Qualifications for Special Event Planning and Management (Trustee Berman)
SUMMARY: [GO TO]
H. Certificate of Initial Acceptance and Approval: Chase Bank (Trustee Stein)
SUMMARY: The Village Engineer recommends that the Certificate of Initial Acceptance and Approval for the
Chase Bank at Ranchmart be approved. [GO TO]
I. Certificate of Initial Acceptance and Approval: Waterbury Development (Trustee Stein)
SUMMARY: The Village Engineer recommends that the Certificate of Initial Acceptance &Approval for the
Waterbury Development near Stevenson High School be approved. [GO TO]
J. Award of Contract: Video Recording Services for Village Board Meetings (Trustee Stein)
SUMMARY: Staff recommends awarding a video services contract to Magic Dreams Productions, the
Village's current video services provider. [GO TO]
11. Ordinances and Resolutions
A. Ordinance No. 2014-61: Approving an Economic Incentive Agreement with Bob V. Rohrman (Trustee Terson)
[GO TO]
12. Unfinished Business
A. Award of Contract: to Fer-Pal Construction for Water Main Lining Services (Trustee Stein) [GO TO]
13. New Business
A. Award of Bid: Jackson Drive Detention Basin Improvements (Trustee Stein) [GO TO]
B. Award of Contract: to Paymentus for Electronic Credit Card Payment Services (Trustee Ottenheimer) [GO
C. Golf Course Flood Plain Study (Trustee Terson) [GO TO]
14. Questions from the Audience
Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section
2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and
should be limited to concerns or comments regarding issues that are relevant to Village business. All members of
the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful
remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that
have been made by others. The Village Board may refer any matter of public comment to the Village Manager,
Village staff or an appropriate agency for review.
15. Executive Session
A. Approval of Closed Meeting Minutes: Section 2(c)(21)of the Illinois Open Meetings Act
B. Collective Bargaining: Section 2(c)(2)of the Illinois Open Meetings Act
C. Personnel: Section 2(c)(1)of the Illinois Open Meetings Act
16. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does,
however, reserve the right to defer consideration of matters to another meeting should the discussion run past
10:30 p.m.
The Village of Buffalo Grove,in compliance with the Americans with Disabilities Act,requests that persons with disabilities, who require certain
accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact
the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons.
Minutes of the August 4, 2014 Village Board Meeting 4-A
Overview
Staff recommends approval.
Attachments
M080414F.pdf
Trustee Liaison Staff Contact
Clerk Sirabian Julie C Kamka,Finance&GS
M.o�n.d�aY,...........September
..8......, 2014. . .� ................................................................................................Approval of...Minutes
..._...Ite.m....�...4._A...........................................................................................................
12873
08/04/2014
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO
GROVE,ILLINOIS ON MONDAY,AUGUST 4,2014
CALL TO ORDER
President Braiman called the meeting to order at 7:31 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Braiman; Trustees Berman,Trilling,Sussman,Terson and Stein.
Trustee Ottenheimer was absent.
Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jeffrey Stein,Assistant Village
Attorney;Jennifer Maltas,Deputy Village Manager; Scott Anderson,Finance Director;
Resources;Andrew Brown,Deputy Finance Director;Art Malinowski,Director of Human Resources;Lauren Stott,
Management Analyst;Brett Robinson,Director of Purchasing;Robert Pfeil,Village Planner;Mike Reynolds,
Director of Public Works;Darren Monico,Village Engineer; Geoff Tollefson,Director of Golf Operations; and Fire
Chief Vavra.
APPROVAL OF MINUTES
Moved by Trilling,seconded by Sussman,to approve the minutes of the July 7,2014 Regular Meeting. Upon roll
call,Trustees voted as follows:
AYES: 4—Trilling,Sussman,Terson, Stein
NAYS: 0—None
ABSTAIN: 1 -Berman
ABSENT: 1 —Ottenheimer
Motion declared carried.
Moved by Berman,seconded by Trilling,to approve the minutes of the July 28,2014 Committee of the Whole
Meeting. Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 1 —Ottenheimer
Motion declared carried.
WARRANT#1234
Mr.Anderson read Warrant#1234 Moved by Trilling,seconded by Berman,to approve Warrant#1234 in the
amount of$3,418,012.73 authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 1 —Ottenheimer
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Braiman thanked everyone who participated and contributed to the success of the Buffalo Grove
Invitational Fine Art Festival held last month.
12874
08/04/2014
President Braiman announced that there will be openings on the Arts Commission,as well as the Police&Fire
Commission,and he urged residents wishing to become involved to complete a Talent Bank application and submit
it to the Village.
VILLAGE MANAGER'S REPORT
Chief Vavra awarded Company Citations to Lieutenant Dave Mahan,Firefighter Paramedic Mike Spiro,and
Firefighter Paramedic Ryan McCarthy for their quick and noble actions to a May 7,2014 call that quickly escalated
to the point that they needed to rescue a resident from a possible tragic outcome. The gentlemen were congratulated
by the audience and the Board as they received their Citations.
TRUSTEE REPORTS
Trustee Sussman reported on the BBQ Challenge to take place at Buffalo Grove Days,and urged all those
interested to submit an entry form.
CONSENT AGENDA
President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Resolution#2014-18—Blank
This resolution number has been intentionally left blank to resolve a numbering issue in the resolution data base.
Resolution#2014-19—2014 Street Reconstruction
Motion to pass Resolution#2014-19,approving an Agreement for Construction Engineering Services for the 2014
Village Wide Contractual Street Reconstruction Project—Phase 2.
Ordinance#2014-53—Armstron$/Lexlnaton Drives
Motion to pass Ordinance#2014-53,removal of turning restrictions at Armstrong Drive and Lexington Drive.
Ordinance#2014-54—Rivai Indian Cuisine
Motion to pass Ordinance#2014-54,amending Chapter 5.20,Liquor Controls—Legas,Inc.d/b/a Rivaj Indian
Cuisine.
Ordinance#2014-55—545 Patton Drive
Motion to pass Ordinance#2014-55,granting a variation of the Buffalo Grove Zoning Ordinance,Section
17.20.030,545 Patton Drive.
Chase Bank
Motion to accept Certificate of Initial Acceptance and Approval: Chase Bank.
Fire Plan Review
Motion to authorize entering into an Agreement with FSCI for Third Party Fire Plan Review Services.
Adjudication Manasement Software
12875
08/04/2014
Motion to authorize Request for Proposals—for Adjudication Management Software.
Plow Vehicle
Motion to authorize bid for a Replacement Plow Vehicle and Equipment.
Jackson Drive Detention Basin
Motion to authorize bid for Jackson Drive Detention Basin Improvements.
Mr.Bragg confirmed that Item 10.F.,Chase Bank,should be removed from the Consent Agenda.
Moved by Berman,seconded by Trilling,to approve the Consent Agenda minus Item 10.F. Upon roll call,Trustees
voted as follows on the Consent Agenda:
AYES: 5—Berman,Trilling, Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 1 —Ottenheimer
Motion declared carried.
ORDINANCE#2014-56—55 DUNDEE ROAD
Moved by Berman,seconded by Trilling,to pass Ordinance#2014-56,approving rezoning to the B-2 Business
District and approving a Special Use for an Auto Laundry,55 Dundee Road,in accordance with materials contained
in Board packets and the draft ordinance dated 7/29/2014.
Mr.Bragg reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda
item Overview prepared by Mr.Pfeil.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 1 —Ottenheimer
Motion declared carried.
WATER MAIN REHABILITATION
Moved by Stein,seconded by Terson,to reject all bids,waive bids,and authorize staff to negotiate with Fer-Pal
Construction for water main line services as detailed in Board packets.
Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Monico.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 1 —Ottenheimer
Motion declared carried.
2014 WATER MAIN REHABILITATION
Moved by Stein to waive bids and issue a change order for 2014 water main rehabilitation project in accordance
with information contained in Board packets.
12876
08/04/2014
Mr.Bragg explained that there is no change order to vote on this evening because bids for the project have been
rejected.
Trustee Stein withdrew his motion.
BORDEAUX COURT BIKE PATH
Mr.Monico reviewed the staff recommendations regarding the flooding and reconstruction issues of the Bordeaux
Court Bike Path.
Trustee Berman stated that,while he believes that it is unfortunate to take a piece of the bike path system out of the
overall system,he believe the staff analysis is complete and carefully done and the recommended approach is
sensible,however,he hopes that staff pursues the opportunities to replace this path with another facility in the near
area so that the system does not suffer,even though it does not make sense to pour money into this particular
segment of the path.
Trustee Trilling asked that Public Works erect appropriate signage to inform the public that the path is closed.
Mr.Bragg stated that staff will proceed with preparing the details and amendments to the system plan for the
abandonment of this section of trail.
2014 PARKWAY TREE PLANTING PHASE II PROJECT
Pursuant to information provided in Board packets,it was moved by Stein,seconded by Berman,to award bid for
the 2014 Parkway Tree Planting Phase II Project,Plantings 41,44 and 45 to Acres Group for a price not to exceed
$333,995,and the rejection of bids for Plantings 42 and 43 with a waiver of bids and award of Plantings 42 and 43
to Beary Landscaping in a price not to exceed$214,480.
Mr.,Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Robinson.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 1 —Ottenheimer
Motion declared carried.
1477 BARCLAY BOULEVARD
Moved by Berman,seconded by Terson,to refer the Medical Cannabis Dispensary, 1477 Barclay Boulevard,as
proposed in Board packet materials.
Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Pfeil.
Curt Innis,Midwest Releaf,introduced the members of their team: Mark Spencer,Quality Assurance Leader;Jim
Fisher,Operation;Ann Curr,Education;Harry Brown, Security.
Mr.Fisher provided background on the act,the benefit that it provides for patients that are in need.
Mr.Innis continued the presentation,reviewing the company and their mission and objectives,as well as the
proposed facility itself.
12877
08/04/2014
Mr.Raysa confirmed that,pursuant to State Statute,the Village cannot refuse this particular type of business within
at least some qualifying zoning categories in the Village,and certain zoning districts and areas in the Village that
would be appropriate and compliant with the standards set by the Statutes have been identified by the Village.
Mr.Fisher reviewed the security measures that will be present at the facility.
The petitioners then answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 5—Berman,Trilling, Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 1 —Ottenheimer
Motion declared carried.
EMMERICH PARK EAST
Mr.Bragg reviewed the request of the Bills Youth Football Association requesting an amendment to Special Use
Ordinance 42003-53 which governs the use of the public address system at Emmerich Park East,details of which are
contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Sheehan.
Trustee Terson disclosed that he is an employee of the Buffalo Grove Park District,but since this is not a contractual
agreement between the Village and the Park District,he does not believe there is any conflict and he will be
participating in the discussion and vote.
Trustee Berman noted for the record that Mr.Projansky is his next door neighbor.
Todd Projansky,representing the Buffalo Grove Bills Youth Football and Cheerleading Association,reviewed the
request of the Association to extend the hours during which sound amplification is permitted for Bills football
games. Mr.Projansky then answered questions from the Board.
Mr.Bragg read the regulations set forth in the current ordinance.
Trustee Berman reviewed the deliberations that took place in reaching a compromise to create the current ordinance.
Moved by Stein,seconded by Terson,to refer the amendment of Ordinance 42003-53,Emmerich Park East Public
Address System, 151 Raupp Boulevard,to the Planning&Zoning Commission for review.
President Braiman asked that the neighbors receive notification when there is a workshop scheduled,as well as
when there is a Public Hearing scheduled.
Trustee Berman strongly urged that the Association work closely and directly with the neighbors to foster a
compromise agreed to by everyone.
Upon roll call,Trustees voted as follows on the motion:
AYES: 5—Berman,Trilling, Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 1 —Ottenheimer
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
12878
08/04/2014
President Braiman reviewed the parameters to be followed by speakers,and asked if there were any questions from
the audience on items not on tonight's agenda;there were no such questions.
EXECUTIVE SESSION
Moved by Trilling,seconded by Stein,to move to Executive Session for the purpose of discussing Personnel,
Section 2(c)(1)of the Illinois Open Meetings Act and Collective Bargaining, Section 2(c)(2)of the Illinois Open
Meetings Act.Upon roll call,Trustees voted as follows on the motion:
AYES: 5—Berman,Trilling, Sussman,Terson,Stein
NAYS: 0—None
ABSENT: 1 —Ottenheimer
Motion declared carried.
The Board moved to Executive Meeting from 8:50 P.M.to 10:00 P.M.
ADJOURNMENT
Moved by Berman,seconded by Trilling,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 10:01 P.M.
Janet M. Sirabian,Village Clerk
APPROVED BY ME THIS 8th DAY OF September ,2014
Village President
Presentation and Reading of Warrant#1235 5-A
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
Overview
Approval is recommended.
Attachments
W#1235 Worksheetpdf
W#1235.pdf(Appendix)
Trustee Liaison Staff Contact
Scott D Anderson,Finance&GS
M.o�n.d�aY,...........September
..8......, 2014. . .� ................................................................................................Approval of Wa�rra�nt... Ite.m....�...5._A...........................................................................................................
VILLAGE OF BUFFALO GROVE WARRANT#1235
8-Sep-14
General Fund: 1,302,256.20
Illinois Municipal Retirement Fund:
Parking Lot Fund: 14,581.51
Motor Fuel Tax Fund: 386,185.19
Debt Service Fund: 1,271.25
School & Park Donations 156,327.82
Capital Projects-Facilities: 375,707.94
Capital Projects-Streets: 64,086.82
Health Insurance Fund:
Facilities Development Debt Service Fund:
Retiree Health Savings (RHS):
Water Fund: 782,633.04
Buffalo Grove Golf Fund: 42,013.02
Arboretum Golf Fund: 68,896.13
Refuse Service Fund: 152,439.60
3,346,398.52
PAYROLL PERIOD ENDING 08/14/14 860,675.84
PAYROLL PERIOD ENDING 08/28/14 878,101.05
1,738,776.89
TOTAL WARRANT #1235 5,085,175.41
APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, ILLINOIS
Village Clerk Village President
See appendix: Appendix001 - W#1235.pdf
i
Proclamation: Recognizing October as Canavan Awareness 6-A
Month
Overview
The Village recognizes October 2014 as Canavan Awareness Month. Canavan Research Illinois was started and is based in Buffalo
Grove.On October 25 Canavan Research Illinois will hold its annual Charity Ball in honor of Max Randell's 17th birthday.Max is a
Buffalo Grove resident living with Canavan disease.
Attachments
Canavan Disease Awareness Month 2014.pdf
Trustee Liaison Staff Contact
Trustee Stein Lauren Stott,Planning
Monday, September 8, 2014 Village Presidents Report-Item : 6-A
V 1�I F'Of Eftl�"A 1i A)Oi,R(YVIk,,
0-1 NO 10 1.0 10 NO I I I I 10 0 11.1",-10 N o In 0 10 1 ON I
Now W "r
Canavan Disease Awareness Month — October 2014
WHEREAS, Canavan Research Illinois is a nonprofit organization established in
to support medical research to treat, cure, and improve the quality of lives of all children
battling Canavan disease, to raise public awareness, and to provide a network for families
affected by Canavan disease; and
WHEREAS, Canavan Research Illinois was started and is based in the Village of
Buffalo Grove; and
WHEREAS, on October 25, 2014, Canavan Research Illinois will hold its annual
Charity Ball in honor of Max Randell's 17'h birthday. Max is a Buffalo Grove resident
living with Canavan disease; and
WHEREAS, Canavan disease is a fatal, inherited degenerative brain disorder
primarily affecting children of eastern & central European descent; and
WHEREAS, the majority of the victims of Canavan disease do not reach their
I Oh birthday, and these innocent children face the loss of all motor functions, blindness,
paralysis, and eventual disintegration of the brain; and
Now therefore, 1, Jeffrey Braiman, President of the Village of Buffalo Grove,
do hereby proclaim October 2014 as Canavan Disease Awareness Month in an effort
to raise awareness of Canavan disease and to applaud the efforts of Canavan
Research Illinois.
Proclaimed this 8th day of September, 2014.
Jeffrey S. Braiman, Village President
Resolution No. 2014-20: A Resolution Approving an
Agreement with Ciorba Group for the Phase 2 Design of the 10-A
Camelot Lift Station Rehabilitation
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
.....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Budget Impact Fund/Account Budget Notes
$24,636 170.55.36.560.70 Budgeted as part of the CIP
Overview
The attached resolution allows approval of an agreement for the Phase 2 Design of the Camelot Lift Station
Rehabilitation project of the Auburn Lane neighborhood with a not to exceed amount of$24,636.00. This
project is consistent with the previously approved budget and 2014 Capital Improvement Program. Staff
recommends approval of the resolution.
Attachments
Res 14-X.pdf
Trustee Liaison Staff Contact
Trustee Stein Michael J Reynolds,
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Monday, September 8, 2014 Consent Agenda: Ordinances and Resolutions - Item
10-A
RESOLUTION NO. 2014—
A RESOLUTION APPROVING AN AGREEMENT FOR
PHASE 2 DESIGN OF THE CAMELOT LIFT STATION
REHABILITATION
WHEREAS, THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF
BUFFALO GROVE desire to cause the implementation of the Phase 2 Design of the Camelot Lift
Station Rehabilitation, and
WHEREAS, the approval of an agreement with a consulting engineer is required in order
to proceed with the necessary engineering of the project.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the
Village of Buffalo Grove, Lake and Cook Counties, Illinois, that the President is hereby
authorized and directed to execute the "Letter of Proposal for Design Engineering Services
Camelot Lift Station Rehabilitation". A copy of said contract is attached hereto and made a part
hereof.
AYES:
NAYES:
ABSENT:
PASSED: 12014
APPROVED: , 2014
APPROVED:
Village President
ATTEST:
Village Clerk
Res 14-
NK
CUORBAGROUUP Consulting Engineers
��u�Uty �ogio��riog mo�utioomforth� oommuoity
0007m.Cumberland Avenue,Chicago,Illinois 60656-1471 Tel773.775.4009 Fax773.775.4014 wvwvcinrba.onm
July 12' 2O14
Mr. Michael K. 8kibbe
Deputy Director of Public Works
Village nf Buffalo Grove
51 RouppBnu|evond
Buffalo Grove, Illinois 0OOO9
Subject: Letter Proposal for Design Engineering Services
Camelot Lift Station Rehabilitation
Dear Mr. 8kibbe:
Per your request. Cinrbo Group, Inc. has prepared o proposal for Design Engineering
Services for the Camelot Lift Station. Our Scope of Services is outlined in Exhibit B. which
we understand to include the following:
Design engineering services will include preparation of plans, specificoUnns, and cost estimate
to construct the improvements recommended in the report, Engineering Inspection and
Evaluation Report, Camelot Lift S&*bon, July20Y4. Design elements for the project under our
scope will include select dernn|iUnn of existing foci|iUes, duplex submersible pump station
system (excluding the control pone|\, station valve vault including valves and rnetering, force
main reconnection to existing bypass vo|ve-wxork, replacement of the on-site generotnr, site
vvnrk' f|nvv control, civil vvnrkS' enclosures, controls cabinetry, and other contributory civil,
mechanical, and electrical components supportive nf the major itemsnfvvnrk.
Design elements to be excluded under our scope include the system control panel.
The scope of work will also include advertisement and bidding assistance for the project.
The engineering fee isnot tn exceed $24.030. Actual time nn the project vvi|| beinvniced.
Fees in this proposal shall remain fixed until December 31, 2014. Should you have any
questions please contact meot 773-355-2901. VVe appreciate the opportunity nf submitting this
proposal tn you and look forward tn working nn this project.
Mr. Michael K. Skibbe
Village of Buffalo Grove
Page 2
Sincerely,
CIORBA GROUP, INC.
/41-
AnWYi-,�j
M. Anthony Wolff, PE, CFM
Water Resources Manager
Enclosures: Exhibit A— General Conditions
Exhibit B — Scope of Services
Exhibit C — Fee Breakdown
Village of Buffalo Grove
Accepted By:
Name:
Title:
Address:
Date
HECIORBA GROUP Consulting Engineers
Exhibit A
General Conditions
DELAYS —The Engineer will not be liable for delays due to force majeure.
DISPUTE RESOLUTION — any dispute under this contract shall be subject to mediation
as a condition precedent to litigation.
ENVIRONMENTAL — The Engineer assumes no responsibility for the detection or
removal of any hazardous substances found at the job site.
EXTRA WORK - The engineering fees are based on our doing the work as described in
the proposal letter. Extra Work includes furnishing any other services not specifically set
forth in the proposal letter.
The fee for all Extra Work would be computed on the basis of direct salaries of personnel
actually assigned to the work multiplied by a factor of 2.6 to cover overhead, fringe
benefits and profit. Direct costs would be billed at their actual rate.
No Extra Work would be undertaken by us without prior written authorization from the
Village of Buffalo Grove.
INSURANCE — Ciorba Group, Inc. has, and will maintain in effect throughout the duration
of this contract, professional liability insurance in the amount of$2,000,000.
LIMITATIONS OF LIABILITY — The Client agrees, to the fullest extent possible, to limit
the liability of the Engineer so that the total aggregate liability of the Engineer shall not
exceed the Engineer's fee for services rendered on the project. It is acknowledged that
this limitation of liability applies to any cause of action, be it contract, tort, or any other
theory. The Client agrees to bring any claims against the Engineer corporate entity, not
any individual owners or employees of the Engineer firm. The Client and Engineer both
agree to waive any claims for consequential damages against each other.
VILLAGE OF BUFFALO GROVE PROVIDED INFORMATION — The Engineer shall
have the right to rely on the accuracy of any information provided by the Village of
Buffalo Grove. The Engineer will not be responsible for reviewing this information for
accuracy unless otherwise stated in the Scope of Services.
OWNERSHIP OF INSTRUMENTS OF SERVICE — The Engineer retains all intellectual
property rights including common law, statutory, copyright and other reserved rights in
the instruments of service.
PAYMENT OF FEES — All fees are due and payable as specified herein. Fees will be
billed monthly for services performed in the preceding month, and payment thereof is due
within 30 days of the invoice date. Invoices not paid within 30 days are considered past
due. Interest of 1 '/2 percent per month compounded daily applies to all outstanding
invoices.
PERMITS AND APPROVALS — It is the responsibility of the Village of Buffalo Grove to
obtain all necessary permits and approvals. The Engineer will assist the Village of
Buffalo Grove as mutually agreed in writing as part of the Scope of Services.
SUSPENSION AND TERMINATION - In the event that this project should be suspended
or abandoned for any reason whatsoever, the Village of Buffalo Grove shall be liable for
payment of all services performed through the date Ciorba receives written notice of such
suspension or abandonment; payment to be based on percentage of work complete in the
case of lump sum fees, or hours of work completed in the case of salary times multiplier
fees. In the event the Village of Buffalo Grove reactivates the project, Ciorba would not
resume work without the execution of a new agreement for the work.
DELIVERY OF ELECTRONIC FILES - In accepting and utilizing any drawings, reports
and data on any form of electronic media generated and furnished by the ENGINEER,
the Village of Buffalo Grove agrees that all such electronic files are instruments of
service of the ENGINEER, who shall be deemed the author, and shall retain all common
law, statutory law and other rights, including copyrights.
The Village of Buffalo Grove agrees not to reuse these electronic files, in whole or in
part, for any purpose other than for the Project. The Village of Buffalo Grove agrees not
to transfer these electronic files to others without the prior written consent of the
ENGINEER. The Village of Buffalo Grove further agrees to waive all claims against the
ENGINEER resulting in any way from any unauthorized changes to or reuse of the
electronic files for any other project by anyone other than the ENGINEER.
Electronic files furnished by either party shall be subject to an acceptance period of 30
days during which the receiving party agrees to perform appropriate acceptance tests.
Ciorba shall correct any discrepancies or errors detected and reported within the
acceptance period. After the acceptance period, the electronic files shall be deemed to
be accepted and Ciorba shall have no obligations to correct errors or maintain electronic
files.
The Village of Buffalo Grove is aware that differences may exist between the electronic
files delivered and the printed hard-copy construction documents. In the event of a
conflict between the signed construction documents prepared by the ENGINEER and
electronic files, the signed or sealed hard-copy construction documents shall govern.
In addition, the Village of Buffalo Grove agrees, to the fullest extent permitted by law, to
indemnify and hold harmless the ENGINEER, its officers, directors, employees and
subconsultants against all damages, liabilities or costs, including reasonable attorneys'
fees and defense costs, arising from any changes made by anyone other than the
ENGINEER or from any unauthorized reuse of the electronic files without the prior
written consent of the ENGINEER.
Under no circumstances shall delivery of electronic files for use by the Village of Buffalo
Grove be deemed a sale by the ENGINEER, and the ENGINEER makes no warranties,
either express or implied, of merchantability and fitness for any particular purpose. In no
event shall the ENGINEER be liable for indirect or consequential damages as a result of
the Village of Buffalo Grove's reuse of the electronic files.
In the event any invoices are past due more than 60 days, Ciorba reserves the right to
suspend all work and withhold all drawings, prints, specifications, estimates, and the like
until the account is current. This agreement shall terminate upon the occurrence of the first
of the following:
A. Completion of and payment for, all of the work included herein.
B. Suspension or abandonment of the project, and payment to us of all fees
due and payable.
C. Mutual written consent of the parties hereto.
Exhibit B —Scope of Services
Camelot Lift Station Rehabilitation — Design Engineering Services
1. Task 1 — Data Collection & Survey
Ciorba will perform a full topographic survey of the lift station site. Survey tasks will
include setting horizontal and vertical control; topographic survey of the site and
adjacent roadway and sidewalks; utility information (including water, sewer, and
drainage components); important other facilities required for design information (this may
include electrical transformers and communication pedestals among other items); any
other items that must be considered for design, including vegetation, signs, buildings,
lightpoles, etc. in the vicinity of the site.
2. Plans Specifications and Estimates
A. The following plan sheets will be included in the plan sets:
1) Cover sheet with an index and key map
2) General Notes
3) Existing and Proposed Site Plans
4) Existing Dry Well and Wet Well Conditions
5) Proposed Dry Well and Wet Well Improvements
6) Proposed Conduit Plan
7) Details
B. Lift Station Design
The lift station improvements will be designed within the ROW to avoid land or easement
acquisition. The design will conform to the recommendations in the report Engineering
Inspection and Evaluation Report, Camelot Lift Station, July 2014. Design elements for
the project under our scope will include select demolition of existing facilities, duplex
submersible pump station system (excluding the control panel), station valve vault
including valves and metering, force main reconnection to existing bypass valve-work,
replacement of the on-site generator, site work, flow control, civil works, enclosures,
controls cabinetry, and other contributory civil, mechanical, and electrical components
supportive of the major items of work.
Design elements to be excluded under our scope include the system control panel.
C. Permits
Ciorba will assemble and submit the required permit applications. Permits are expected
to be required from the Illinois Environmental Protection Agency. No permit is expected
from Lake County Public Works, however, a plan set will be submitted for review to their
attention. No other permitting is included in the scope of work.
D. Quantity Calculations.
Quantities will be prepared for all pay items and included in the plans.
E. Engineer's Estimate of Probable Construction Costs.
Estimate will be prepared using historical unit prices for similar work.
3. Bidding Assistance
Ciorba will assist the Village with advertising the project for bidding, distribution of plans
and specifications to bidders, attending a pre-bid meeting, respond to bidders' written
questions and issue an addendum (if necessary). Ciorba will attend the bid opening,
review and tabulate the bids and make a recommendation to the Village for the award of
the project.
4. Quality Assurance/Quality Control
The project will be completed in accordance with the Ciorba QA/QC plan. The QA/QC
plan is available upon request.
5. Project Management &Administration
Work tasks will include project set up, project supervision, scheduling, budget control,
staff planning, contract administration, invoicing and project post mortem.
6. Schedule & Deliverables
The completion of the topographic survey is anticipated within 2 weeks after receipt of
the notice to proceed. Contract documents are anticipated to be completed 4 weeks
after the topographic survey.
Deliverables will be 5 sets of 11" x 17" plans, specifications and cost estimates.
Exhibit C — Fee Breakdown
Camelot Lift Station Rehabilitation — Design Engineering Services
TASK FEE
Survey $2,936
Design (including Permits, QC/QA, and Project Management) $17,217
Quantities and Estimate of Cost $1,559
Biddin Assistance $1,567
Direct Costs $1,358
TOTAL $24,636
Ordinance No. 2014-57: An Ordinance Authorizing an
Addendum to the Mututal Aid Box Alarm System 10-B
Agreement
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
Overview
This is the first addendum to the agreement since 2000. It allows for a fee structure to be established and
reimbursement process implemented. Day to day mutual aid is not affected by this addendum and no
reimbursement is available.
Next Steps
After the ordinance is approved and signed it will be forwarded to the MABAS executive board.
Attachments
MABAS Contract Addendum Ordinance(IL,).pdf
Trustee Liaison Staff Contact
Trustee Trilling Terry Vavra,
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Monday, September 8, 2014 Consent Agenda: Ordinances and Resolutions - Item
10-B
MUTUAL AID BOX ALARM SYSTEM
FIRST ADDENDUM TO MABAS MASTER AGREEMENT
This First Addendum to the Mutual Aid Box Alarm System ("MABAS") Master Agreement
in the State of Illinois, last amended prior to 2000, is meant to incorporate in its entirety the terms
included within the Master Agreement except as specifically changed herein. In the event there
is a conflict between the terms and conditions of the Master Agreement and this Addendum, this
Addendum shall be controlling.
As the cost of lending mutual aid support has increased in recent times, communities
have determined it necessary to agree in advance on cost reimbursement issues prior to the
occurrence of an actual emergency. Mutual aid agreements such as the MABAS Master
Agreement have served as the foundation for navigating cost issues and engaging in these
agreements prior to the emergency avoid post-emergency concerns on cost reimbursement.
SECTION FIVE - Compensation for Aid is amended to read as follows:
Equipment, personnel, and/or services provided to this Agreement shall
be at no charge to the party requesting aid for the first eight (8) consecutive hours
of aid provided to the Stricken Unit; however, any expenses recoverable from
third parties shall be equitably distributed among responding parties. Day to day
mutual aid should remain free of charge and the administrative requirements of
reimbursement make it unfeasible to charge for day-to-day mutual aid. Nothing
herein shall operate to bar any recovery of funds from any state or federal agency
under any existing statute.
Any Aiding Unit is empowered to and may charge a Stricken Unit for reimbursement for costs of
equipment, personnel. and/or services provided under this Agreement for terms of more than
eight (8) consecutive hours under the following terms and conditions:
1. The amount of charges assessed by an Aidinq Unit to a Stricken Unit may not exceed the
amount necessary to make the Aiding Unit whole and should only include costs that are
non-routine in nature.
2. The Aidinq Unit must assess no more the "usual and customary" charges for personnel
costs pursuant to a collective bargaining agreement, benefit ordinance or compensation
Policy.
3. The fee structure for apparatus and equipment shall be based on FEMA or OSFM rate
schedules. If a particular piece of apparatus or equipment is not listed within the FEMA/
OSFM rate schedules, a market rate for reimbursement shall be established.
4. In no event shall the amount assessed by an Aiding Unit to a Stricken Unit exceed the
amount of fees permitted to be assessed under Illinois law.
5. Aiding Units must invoice the Stricken Unit within thirty (30) days after the completion of
the emergency; Once thirty (30) days pass. the aid shall be considered to be a donation
of service.
6. Mutual Aid and assessing costs for mutual aid cannot in any way be conditioned upon
any declaration of a federal disaster.
Member Units are encouraged to consider the adoption of internal policies
establishing procedures for cost reimbursement on MABAS mobilizations pursuant to
established MABAS procedures for collection and submission of funds.
The Signatory below certifies that this First Addendum to the MABAS Master
Agreement has been adopted and approved by ordinance, resolution, or other manner
approved by law, a copy of which document is attached hereto.
Village of Buffalo Grove
Political Entity/Agency President/ Mayor
ATTEST:
Date Clerk/Secretary
MABAS DIVISION: 4
2
ORDINANCE NO.
AN ORDINANCE AUTHORIZING AN ADDENDUM TO
MUTUAL AID BOX ALARM SYSTEM AGREEMENT
WHEREAS, the Constitution of the State of Illinois, 1970, Article VII, section 10,
authorizes units of local government to contract or otherwise associate among
themselves in any manner not prohibited by law or ordinance; and,
WHEREAS, the "Intergovernmental Cooperation Act", 5 ILCS 220/1 et seq.,
provides that any power or powers, privileges or authority exercised or which may be
exercised by a unit of local government may be exercised and enjoyed jointly with any
other unit of local government; and,
WHEREAS, Section 5 of the "Intergovernmental Cooperation Act", 5 ILCS 220/5,
provides that anyone or more public agencies may contract with anyone or more public
agencies to perform any governmental service, activity or undertaking which any of the
public agencies entering into the contract is authorized by law to perform, provided that
such contract shall be authorized by the governing body of each party to the contract;
and,
WHEREAS, the parties hereto are units of local government as defined by the
Constitution of the State of Illinois, 1970, Article VII, Section 10, and the
Intergovernmental Cooperation Act; and,
WHEREAS, the Mayor/President and the Council/Board of Trustees of the Village
of Buffalo Grove have determined that it is in the best interests of this unit of local
government and its residents to enter into an Addendum to the Mutual Aid Box Alarm
System Agreement to secure to each the benefits of mutual aid in fire protection,
firefighting, rescue, emergency medical services and other activities for the protection of
life and property from an emergency or disaster and to provide for communications
procedures, training
and other necessary functions to further the provision of said protection of life and
property from an emergency or disaster. NOW, THEREFORE, BE IT ORDAINED by the
President and Board of the Village of Buffalo Grove, Cook and Lake Counties, Illinois as
follows:
SECTION ONE: That the President and the Clerk be and are hereby authorized
and directed to execute an Addendum to the Mutual Aid Box Alarm System Agreement,
a copy of said Addendum being attached hereto and being made a part hereof.
ADOPTED this day of 20 by a roll call vote as
follows:
AYES:
NAYS:
ABSENT:
Mayor/President
ATTEST:
Clerk/Secretary
MABAS--ILLINOIS-CITY/VILLAGE/DISTRICT-ORDINANCE
STATE OF ILLINOIS )
SS
COUNTY OF )
SECRETARY/CLERK'S CERTIFICATE
I, the duly qualified and acting Secretary/Clerk
of the County, Illinois, do hereby certify that
attached hereto is a true and correct copy of an Ordinance entitled:
ORDINANCE NO.
AN ORDINANCE AUTHORIZING AN ADDENDUM TO
MUTUAL AID BOX ALARM SYSTEM AGREEMENT
which Ordinance was duly adopted by said Council/Board at a meeting held on the day of
, 20
I do further certify that a quorum of said Council/Board was present at said meeting, and
that the Council/Board complied with all the requirements of the Illinois Open Meetings Act and
its own policies, rules or regulations concerning the holdings of meetings and the taking of action
during meetings.
IN WITNESS WHEREOF, I have hereunto set my hand this day of
20
Secretary/Clerk
MABAS--ILLINOIS-CITY/VILLAGE/DISTRICT-ORDINANCE
i
Ordinance No. 2014-58: An Ordinance Amending Chapter 10-C
10 of the Village of Buffalo Grove Municipal Code
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
Overview
The school district has been dealing with traffic problems near Tripp Elementary School on Highland Drive during the student drop off
and pick up times, in particular at Highland Grove Drive and Newtown Drive for the school parking lot. Several attempts at restricting
turning movements during certain hours have been tried but none have provided a consistent solution to the traffic problem.The traffic
committee has reviewed the situation and recommends the addition of two new stop signs at the intersection to create a 4-way stop. In
addition,the turning restrictions out of the parking lot will be removed and a short"no parking"area along the west side of Highland
Grove,south of the school parking lot,will be added.
Attachments
Tripp stop signs 14-0829.pdf
Ordinance Tripp Elementary signs 14-0829.pdf
Trustee Liaison Staff Contact
Trustee Berman Darren Monico,
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Monday, September 8, 2014 Consent Agenda: Ordinances and Resolutions - Item
10-C
TO: DANE C. BRAGG, VILLAGE MANAGER
FROM: DARREN MONICO, VILLAGE ENGINEER
SUBJECT: TRIPP ELEMENTARY SCHOOL TRAFFIC IMPROVEMENTS
DATE: AUGUST 29, 2014
CC: MIKE REYNOLDS, DIRECTOR OF PUBLIC WORKS
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Village Staff has been discussing several turning restrictions to help improve the traffic flow
during the parent student drop off and pick up situation at the Tripp Elementary School at
the intersection of Highland Grove Drive and Newtown Drive. The Village Traffic Committee
met on August 281" and is recommending that removing the existing turning restrictions and
placing two new stop signs on Highland Grove Drive would be a safer and less confusing
solution to the general public and the parents and students at the school.
The school has been dealing with this issue for several years and has attempted various
ideas that have not improved the situation. The District recently initially asked for the
following turning restrictions believing that new stop signs were not allowed:
• No left turn out of the lot 8:30am -9:15am and 3:00pm - 3:45pm
• No left turn on Highland Grove at Newtown into lot 8:30 -9:15 am and 3:00- 3:45pm
• No Entrance/Exit to/from Newtown for the same hours
• No parking on both sides of Dunhill for the same hours
• A small no parking strip from the lot exit right for a few feet for better visibility.
After some discussion it was determined that a simple addition of stop signs at Highland
Grove Drive and Newtown Drive would be the preferred alternative for the District. In
reviewing the Manual on Uniform Traffic Control Devices, (MUTCD) there are certain cases
where a stop sign can be used based upon several additional options in the MUTCD.
Normally a stop sign should meet certain warrants with traffic counts similar to a traffic
signal but there are several options at the end of the warrant section that gives additional
options for engineering judgment in an engineering study. These options are:
MUTCD Section 213.07 Multi-Way Stop Applications
Option:
05-Other criteria that may be considered in an engineering study include:
A.The need to control left-turn conflicts;
B.The need to control vehicle/pedestrian conflicts near locations that generate high pedestrian
volumes;
C. Locations where a road user, after stopping, cannot see conflicting traffic and is not able to
negotiate the intersection unless conflicting cross traffic is also required to stop;
I reviewed the traffic conditions at this intersection and in my professional opinion as the
Village Engineer, believe that a stop sign would meet all three of these additional options
and will warrant new stop signs at this intersection to improve pedestrian and vehicular
safety.
In light of these considerations, and in response to the District's request, the Traffic
Committee and the Village Engineer recommend the addition of two new stop signs for
north and southbound Highland Grove Drive at Newtown Drive. We also recommend the
removal of the existing turning restriction from the school parking lot and the addition of a
small no parking area south of the entrance for better visibility when leaving the lot.
8/29/2014
ORDINANCE NO. 2014 -
AN ORDINANCE AMENDING CHAPTER 10 OF THE
VILLAGE OF BUFFALO GROVE MUNICIPAL CODE
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the
Illinois Constitution of 1970; and,
WHEREAS, in order to provide safe and efficient traffic flow along Highland
Grove Drive in the vicinity of Tripp Elementary School; and,
WHEREAS, the recommendations of the Traffic Committee have been presented
to the Corporate Authorities.
NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE PRESIDENT
AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK
AND LAKE COUNTIES, ILLINOIS, AS FOLLOWS:
Section 1: Section BG-11-1204(b) of Chapter BG-11 of Title 10 of the Village of
Buffalo Grove Municipal Code is hereby amended by adding thereto the following under
stop sign intersections as shown by underlined text as follows:
Highlands Subdivision
A B
Fox Hill Drive Newtown Drive
Canterbury Lane Highland Grove Drive
Newtown Drive Highland Grove Drive
Tripp Middle School Driveway Highland Grove Drive
Highland Grove Drive Newtown Drive
Section 2: Section BG-11-1308 of Chapter BG-11 of Title 10 of the Village of Buffalo
Grove Municipal Code is hereby amended by adding the following subsection 127 to
read:
127. On the west curbline of Highland Grove Drive between Newtown Drive and a
point 20' south of Newtown Drive, between the hours of 2:00 p.m. and 4:00 p.m.,
school days.
1
Section 3: Section BG-11-208(U) of Chapter BG-11 of Title 10 of the Village of Buffalo
Grove Municipal Code is hereby repealed. The repealed Section BG-11-208(U) is
shown with deletions as stfikethfatig as follows:
Dr4ye.
exit&iveway at Newtown Dr4ye onto the southbound lane of Highland Gove between the
. .
Section 4: Any person violating any portion of this Chapter shall be punished according
to the provisions of Chapter 1.08 of the Buffalo Grove Municipal Code.
Section 5: This Ordinance shall be in full force and effect from and after its passage,
approval, and publication as provided by law. This Ordinance may be published in
pamphlet form.
AYES:
NAYES:
ABSENT:
PASSED: , 2014
APPROVED: , 2014
APPROVED:
Village President
ATTEST:
Village Clerk
2
3
i
Ordinance No. 2014-59: An Ordinance Amending Chapter 10-D
5.20 Liquor Controls
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
Overview
Amendment to Buffalo Grove Municipal Code Section 15.20 to repeal Section 15.20.136,"Requirements for Class D Licenses"in it's
entirety. Upon review of the Municipal Code,this Section should have been deleted upon the creation of Section 15.20.070, Class D1
License.
Prior Actions
Ordinance 2013-76 was passed on December 2,2013 creating a Class D 1 Liquor License.
Attachments
Class D Requirements.pdf
Trustee Liaison Staff Contact
President Braiman Julie C Kamka,Finance&GS
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Monday, September 8, 2014 Consent Agenda: Ordinances and Resolutions - Item
10-D
08/28/2014
4100844
ORDINANCE NO. 2014-
AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD
OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE
COUNTIES, ILLINOIS. As follows:
Section 1. The Village of Buffalo Grove Municipal Code is amended by repealing Section
5.20.136, "Requirements for Class D licenses." in its entirety in the manner and form shown in
st+ike�hr-ettg4i,type below:
A. The fellewi*g r-eEfttir-eme*t shall apply to Pass P liee*sesi
1. Beer-a*d wi*e mttst be kept separate f+em e�her-pr-e"ets i* a eeeler- or-display
ease.
Section 2. This Ordinance shall be in full force and in effect from and after its passage and
approval.
AYES:
NAYS:
ABSENT:
PASSED: , 2014
APPROVED: , 2014
Approved:
Village President
ATTEST:
Village Clerk
Ordinance No. 2014-60: An Ordinance Amending Chapter 10-E
5.20 Liquor Controls - Beer Keg Tags
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
Overview
In 1993, an ordinance was passed mandating the tracking of beer kegs sold within the Village of Buffalo
Grove. The ordinance requires the selling establishment to attach a Village provided tag to any keg that is
sold. The intentions of this ordinance was to allow the police department to track the keg in case it was
given to someone who was not of legal drinking age. A review of police records revealed that not one single
case could be located where the ordinance was needed or enforced. The Village has since passed a Social
Hosting Ordinance (2009-077)which is more extensive and encompasses more than kegs. It is the
recommendation of the Police Department to rescind the keg tag ordinance and discontinue the use of keg
tags.
Attachments
Keg Tags-Rescind.pdf
Trustee Liaison Staff Contact
President Braiman Steven R Casstevens,Police
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Monday, September 8, 2014 Consent Agenda: Ordinances and Resolutions - Item
10-E
BUFFALO GROVE POLICE DEPARTMENT
; INTERNAL MEMORANDUM
�aL.c
TO: Dane Bragg, Village Manager
FROM: Steven R. Casstevens, Chief of Police
DATE: August 18, 2014
SUBJECT: Keg Tags
In 1993 The Village passed ordinance # 1993-076 (attached) regulating beer
kegs sold in the Village limits. The ordinance requires any establishment that
sells a beer keg, to attach a numbered keg tag (see attached picture) which is
provide to the vendor by the Village. The original purpose behind the ordinance
was that if a person purchased a keg and then gave that keg to persons not of
legal drinking age, officers would be able to track the keg back to the person who
purchased it.
The keg vendor is required to keep a logbook of the kegs sold and related keg
tag numbers. The customer is required to post a $70.00 deposit which is
refundable upon return of the keg with an intact tag. The vendors state that it
takes 10-15 minutes to complete required paperwork and attach tags when a
purchase is made.
The Village purchases the keg tags to provide to the vendors. The Village is
required to track the tags and often, the vendor will return the used tags to the
Village. The most recent purchase was in 2011 and the cost of 1,000 tags was
$766.00. The Village is currently out of keg tags and the question has arisen as
to the continued need of the keg tags.
In checking police records, there was not a single case that could be found
where the keg tag ordinance was needed or enforced. The only vendor that
currently sells kegs is Binny's. Binny's sells about 15 kegs a month in the
summer and only 2-3 a month during the winter. While Al's also sells kegs, they
only sell 1-2 a year and only when ordered by a customer. Al's has not used the
keg tags in awhile.
Since enacting the keg tag ordinance over 20 years ago, we have passed a
Social Hosting ordinance. This ordinance is more comprehensive and covers
more than just beer kegs. It is the recommendation of the police department to
rescind the keg tag ordinance and discontinue the use of keg tags.
08/29/2014
4100845
ORDINANCE NO. 2014-
AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD
OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE
COUNTIES, ILLINOIS, as follows:
Section 1. Section 5.20.010, Definitions, of the Village of Buffalo Grove Municipal Code is
hereby amended with deletions shown in st44ket4-etig, type and additions in underlined text, so
that Section 5.20.010 shall hereafter provide as follows:
5.20.0110 Definitions.
Except as otherwise defined herein, all words and phrases used in this Chapter
shall have the meaning ascribed to them in the Illinois Liquor Control Act:
A. "Alcohol" means ethyl alcohol, hydrated oxide of ethyl, or spirits of wine,
whiskey, rum, brandy, gin, or any other distilled spirits including dilutions and
mixtures thereof from whatever source or by whatever process produced.
B. "Alcoholic beverage" means alcohol, spirits, liquor, wine, beer, and every
liquid or solid containing alcohol, spirits, wine, beer, and which contains one-half
of one percent or more of alcohol by volume and which is fit for beverage
purposes either alone or when diluted, mixed, or combined with other substances.
C. "Bar service" means a permanent or temporary fixture that may be utilized
by seated or standing patrons for the consumption of alcoholic liquor as well as for
the preparation and service of such beverages for consumption by patrons on the
premises.
D. "Beer" means any beverage obtained by the alcoholic fermentation of an
infusion or concoction of barley or other grain, malts and hops in water, including,
among other things, beer, ale, stout, lager beer,porter and the like.
E. "Conveyance" means any vehicle, trailer, watercraft or container operated
for the transportation of persons or property.
F. "Event or gathering" means any group of three or more persons who have
assembled or gathered together for a social occasion or other activity.
G. "Host" means to aid, conduct, allow, entertain, organize, supervise,
control, or permit a gathering or event.
H. "Illicit drugs" means any drug, substance or compound prohibited by law,
including but not by way of limitation, drugs prescribed by a physician which are
in the possession of or used by someone other than the person to whom the drug
was prescribed.
�hr-ee galle*s of beef.
IJ. "Liquor Control Act" means the provisions of An Act relating to
Alcoholic Liquors, as amended and as set forth in Illinois Compiled Statutes.
JK. "Parent" means any person having legal custody of a juvenile:
(i) As a natural, adoptive parent, or step-parent;
(ii) As a legal guardian; or
(iii) As a person to whom legal custody has been given by order of
court.
KR. "Public place" means any place to which the public or a substantial group
of the public has access and includes, but is not limited to, streets, highways, and
the common areas of schools, hospitals, apartment houses, office buildings,
transport facilities, parks, businesses or parking lots.
LM. "Reasonable steps" means controlling access to alcoholic beverages at the
event or gathering; controlling the quantity of alcoholic beverages present at the
event or gathering; verifying the age of persons attending the event or gathering by
inspecting drivers licenses or other government-issued identification cards to
ensure that minors do not consume alcoholic beverages while at the event or
gathering; and supervising the activities of minors at the event or gathering, calling
for police assistance in the event people under twenty-one are in possession of
alcohol at the event or gathering or advising law enforcement in advance of
departing one's residence that the owner will be away and no underage person is
authorized to be present and consume alcohol at the owner's residence.
MN. "Religious ceremony" means the possession, consumption and
dispensation of alcohol or an alcoholic beverage for the purpose of conducting any
bona fide rite or religious ceremony.
NO. "Residence or premises" means any home, yard, farm, field, land,
apartment, condominium, hotel or motel room, or other dwelling unit, or a hall or
meeting room,park, or any other place of assembly,public or private, whether
occupied on a temporary or permanent basis whether occupied as a dwelling or
specifically for a parry or other social function and whether owned, leased, rented,
or used with or without permission or compensation.
P. "Sale of a keg" mea-fts a-fty sale of beer- i* a keg, e-,,e*d4ettgh�he keg is to
QQ. "Service area" means any permanent or temporary fixture not intended for
seated or standing patrons but designed for the preparation of alcoholic liquor for
consumption on the premises.
PR. "Underage person" means any individual under twenty-one years of age.
2
Q-S. "Wine" means any alcoholic beverage obtained by the fermentation of the
natural contents of fruits or vegetables containing sugar, including such beverages
when fortified by the addition of alcohol.
Section 2. The Village of Buffalo Grove Municipal Code is amended by repealing Section
5.20.225, Sale of kegs, in its entirety in the manner and form shown in stfilethfetigh type below:
-.2 0.N- "A,
A. A liee*see who sells a keg shall affi*te eaeh keg sold a tag, ftif*iShed by d4e
pti+ehasef to be ide*tified.
btisi*essh
a+least se-,,effty dellafs fef sale of a keg w4h a ptimpef a-Rd a+least tweffty dollars fef sale
aftef the sale-
da+e of sale shall be ee*sidefed lost, a-Rd the deposit shall be feffeited. The liee*see sh
C;. The iiee*see shall FeEtttife�he ptifehasef to deposit, at�he t4me of�he sale of a keg-,
Section 2. This Ordinance shall be in full force and in effect from and after its passage and
approval.
AYES:
NAYS:
3
ABSENT:
PASSED: , 2014
APPROVED: , 2014
Approved:
Village President
ATTEST:
Village Clerk
4100845
4
See appendix: Appendix002- Keg Tag Ordinance - 1993-076.pdf
See appendix: Appendix003- Social Hosting 2009-77.pdf
Certificate of Initial Acceptance and Approval: Bucky's 10-F
Overview
Attached is the Certificate of Initial Acceptance and Approval for the Bucky's Mobil Station improvements
project. The improvements have been completed. Staff recommends approval of the improvements and
starting the year maintenance period.
Attachments
Cert of Initial Acceptance with signatures.pdf
Trustee Liaison Staff Contact
Trustee Stein Darren Monico,
M.o�n.d�aY,...........September
..8......, 2014. . .� ................................................................................................Consent
..Agenda:
.�....New
...Business
..._...Item
....�....10 �F...........................................
VILLAGE OF BUFFALO GROVE
CERTIFICATE OF INITIAL ACCEPTANCE AND APPROVAL
SUBMIT COMPLETED FORM ALONG WITH ONE MYLAR AND TWO SETS OF "AS-BUILT" PLANS.
ALL INFORMATION MUST BE TYPED.
SUBDIVISION Bucky's DEVELOPER Buchanan Energy
UNIT NO. N/A LOCATION 1251 McHen Road Buffalo Grove IL
Dedicated Public Right of Way (if any): N/A
Description of Public Improvements: _ sidewalk curb and qutter
Description of Private Improvements: Gas and Convenience Station arking lot storm water
detention landscaping, site li htin fence and utility service lines.
One-Year Maintenance Guarantee:
Type of Security Letter of Credit
Identification Letter of Credit#70015144 in the amount of$94,276, ex ires Au ust 19 2015
DESIGN ENGINEER'S CERTIFICATION
To the best of my knowledge and belief, the construction of the improvements described above have
been completed in accordance with the approved plans and specifications, and items indicated on the
Final Punch List dated August 12, 2014 which was prepared by the Village of`BuffaloS
have been completed. 00,
10
� 0
4
�r c "'��,ate..�,'*.„�..
l :GAS l)
Engin drs Signature & Seal
OF
L 1 i
'�aWr,�'�,wmwaaw,rwa'a""' ,yaw
OWNER'S/DEVELOPER'S CERTIFICATION
All improvements have been completed and are hereby presented for initial Acceptance and Conveyance
to the Village of Buffalo Grove. I also herewith acknowledge my responsibility to provide a one-year
Guarantee to cover workmanship, materials, and maintenance for all improvements referred to herein.
The undersigned Owner does hereby convey and deliver to the Villag Buffalo Grove the foregoing
listed public improvements and does hereby covenant that said i rovements are free of all
encumbrances and does hereby warrant and will defend the sam agai st a claims and demands of all
persons.
Owner's Signature
Page 1 of 2
MUNICIPAL INSPECTOR'S CERTIFICATION
I/we hereby certify that I/we have regularly inspected the above described unit(s) of the above described
Subdivision during the progress of construction and to the best of my/our knowledge; the work has been
completed in conformance with the approved plans and specifications
........
Date Muni pallnpector
VILLAGE ENGINEER'S CERTIFICATION
hereby certify that the Division of Engineering Services has reviewed the above described unit(s) of the
above described Subdivision and find them in conformance with the applicable Viila �e ordinances, codes,
and agreements.,
Date
d1t n i eer-
PUBLIC WORD"S 6 RT'IFICAT'ION
I hereby certify that the Department of Public Works has inspected all public Irnp 'vements described
above and find them in proper condition for acceptance for mainten �ce by thi epartment.
Date irector of Pu i.
c --
---
"York
VILLAGE MANAGER'S CERTIFICATION
I hereby certify that all applicable Village ordinances, codes, and special agreements have been complied
with by the Owner of the above described Subdivision.
P/,-Ih
Date Village Mlsnager
ACCEPTANCE OF PUBLIC IMPROVEMENTS
The Village of Buffalo Grove does hereby approve and accept for ownership the above described public
improvements subject to the one-year Guarantee by the Developer covering all materials, workmanship,
and maintenance.
Village Board of Trustees Action: September 8. 2014 �___ wwwwwwww _wwwwwwwwwww
Date Page No.
Date Village President
U� F�ir 2 r1i 2
Authorization to Solicit Qualifications for Special Event
Planning and Management 10-G
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval to release the RFQ for special event management.
Overview
For more than a decade,the Village of Buffalo Grove has hosted a fine art festival at its Town Center
shopping plaza. For 2015,Village staff has been instructed to analyze the support for the art festival and
other, similar events. Staff recommends approval of a Request for Qualifications from event
planning/management firms in the area. This will help staff make an educated recommendation to the Board
regarding future events,the way they are planned and the associated costs.
Next Steps
The Village will review any submitted qualifications from event planners.
Prior Actions
The Village Board has approved the solicitation of bids for an Art Festival,however,staff is thoroughly exploring
future event options.
Anticipated Future Board Actions
If the submitted qualifications indicate a bidder appropriate for a future event, staff will request approval from the Board
to enter into an agreement with that bidder.
Attachments
Trustee Liaison Staff Contact
Trustee Berman Lauren Stott,Finance&GS
M.o�n.d�aY,...........September
..8......, 2014. . .� ................................................................................................Consent
..Agenda:
.�....New
...Business
..._...Item
....�....10 G.........................................
Certificate of Initial Acceptance and Approval: Chase Bank 10-H
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval of the Certificate of Initial Acceptance.
Overview
Attached is the Certificate of Initial Acceptance and Approval for the Chase Bank at Ranchmart. The
improvements have been completed. Staff recommends approval of the improvements and starting the one
year maintenance period.
Attachments
certificate of initial acceptance.pdf
Trustee Liaison Staff Contact
Trustee Stein Darren Monico,
M.o�n.d�aY,...........September
..8......, 2014. . .� ................................................................................................Consent
..Agenda:
.�....New
...Business
..._...Item
....�....10 �H..........................................
VILLAGE OF BUFFALO GROVE
CERTIFICATE OF INITIAL ACCEPTANCE AND APPROVAL
SUBMIT COMPLETED FORM ALONG WITH ONE.MYLAR AND TWO SETS OF "AS-BUILT" PLANS
ALL INFORMATION MUST BE TYPED.
SUBDIVISION DEVELOPER �� �AAPC—me,4
UNIT NO LOCATION ...w ®� ....__. .. o GP�JC @�
Dedicated Public Right of Way {if any P' Bu Fr-ALo G2o i'6 PLAX—q
Name From to Length Width
Description of Public Improvements „
Description of Private
Improvements:
dam " .1 ^" ,5,
One-Year Maintenance Guarantee:
Type of Security _
Identification F S `38F6�� JPit1o� , Ctc ' a�
DESIGN ENGINEER'S CERTIFICATION
i
To the best of my knowledge and belief, the construction of the improvements described above have
been completed in accordance with the approved plans ap specifications, and wh ch wa at r
_e
hav bepq o pl ed
ojr 0
-0151
Engineer' Signature Seal ; PA FESSIO AL ;
WNE PDFEt OI?E,��a_CERT-4F'CC-. .-
��rMllrwaw�t+��
All improvements have been completed and are hereby presented for initial Acceptance and Conveyance
to the Village of Buffalo Grove,' I also herewith acknowledge my responsibility to provide a one-year
Guarantee to cover workmanship, materials, and maintenance for all improvements referred to herein.
The undersigned Owner does hereby convey and deliver o the Village of Buffalo Grove the foregoing
listed public improvements and does hereby coven n '' the said improvements are free of all
encumbrances and does hereby warrant and will defend r I gainst the claims and demands of all
persons
Owner s Sig . ..m �w..
na
Page 1 of 2
MUNICIPAL INSPECTOR'S CERTIFICATION
Uvve hereby certify that I/we have regularly inspected the above described unit(s) of the above described
Subdivision during the progress of construction and to the best of my/our knowledge; the work has been
completed in conformance with the approved plans and specifications.
Late Mu c�pa�I ispector
Municipal Inspector
VILLAGE ENGINEER'S CERTIFICATION
I hereby certify that the Division of Engineering Services has reviewed the above described unit(s) of the
above described Subdivision and find them in conformance with the applicable Village ordinances, codes,
and agreements
Date age Enop7_r,r.,. .,. ..wm
PUBLIC WORK'S CERTIFICATION
I hereby certify that the Department of Public Works has inspected all p� l'ic. improvements described
above and find them in proper condition for acceptance for maintenan by this De rtment
Uate Director of PubI Works
VILLAGE MANAGER'S CERTIFICATION
I hereby certify that all applicable Village ordinances, codes, and special agreements have been complied
with by the Owner of the above described Subdivision,
Date Village Maner
ACCEPTANCE OF PUBLIC IMPROVEMENTS
The Village of Buffalo Grove does hereby approve and accept for ownership the above described public
improvements subject to the one-year Guarantee by the Developer covering all materials, workmanship,
and maintenance
Village Board of Trustees Action _
Date Page No
Date Village President
Page 2 of 2
Certificate of Initial Acceptance and Approval: Waterbury 10-I
Development
Overview
Attached is the Certificate of Initial Acceptance &Approval for the above-mentioned project. The
improvements have been completed. Staff recommends approval of the improvements and starting the one
year maintenance period.
Attachments
CERT OF INT ACC APP-Waterbury.pdf
Trustee Liaison Staff Contact
Trustee Stein Darren Monico,
M.o�n.d�aY,...........September
..8......, 2014. . .� ................................................................................................Consent
..Agenda:
.�....New
...Business
..._...Item
....�....10 �1..............................................
VILLAGE OF BUFFALO GROVE
CERTIFICATE OF INITIAL ACCEPTANCE AND APPROVAL
SUBMIT COMPLETED FORM ALONG WITH ONE MYLAR AND TWO SETS OF "AS-BUILT" PLANS.
ALL INFORMATION MUST BE TYPED.
SUBDIVISION Waterbu DEVELOPER Edward R. James
UNIT NO. NIA LOCATION South of Half Day Road, Buffalo Grove IL
Dedicated Public Right of Way(if any): Waterbury Lane, Overview Drive, and a portion of Apple Hill
Description of Public Improvements: RI ht-of Wa sidewalk streets curb and utter water main,
sanitary sewer,mmand storm sewers.
Description of Private Improvements: Single Family and Multi Farnif -homes parks, sidewalk trails
aflpy, detention basins and wetlands.
One-Year Maintenance Guarantee:
Type of Security Letter of Credit -
Identification
DESIGN ENGINEER'S CERTIFICATION
To the best of my knowledge and belief, the construction of the improvements described above have
been completed in accordance with the approved plans and specifications, and items indicated on the
Final Punch List dated which was prepared by the Village of Buffalo
Grove have been completed. Mwaraa'rrrprs, ,�
"` i4. ID
Engineers Si ture&Seal
.. "wa P `
OWNER'S/DEVELOPER'S CERTIFICATION
l
All improvements have been completed and are hereby presented for initial Acceptance and Conveyance
to the Village of Buffalo Grove. I also herewith acknowledge my responsibility to provide a one-year
Guarantee to cover workmanship, materials, and maintenance for all improvements referred to herein.
The undersigned Owner does hereby convey and deliver to the Village of Buffalo Grove the foregoing
listed public improvements and does hereby covenant that said improvements are free of all
encumbrances and does hereby warrant and will defend the same against the claims and demands of all y
persons. G �� Ge'�vi?rri��� c.&c:,
e
�µ
Owner's trfre�
f
1
J
Page 1 of 2
MUNICIPAL INSPECTOR'S CERTIFICATION
Itwe hereby certify that I/we have regularly inspected the above described unit(s) of the above described
Subdivision during the progress of construction and to the best of my/our knowledge; the work has been
completed in conformance with the approved plans and specifications.
r _ ,
Date Muni pal In.pector
VILLAGE ENGINEER'S CERTIFICATION
hereby certify that the Division of Engineering Services has reviewed the above described unit(s) of the
above described Subdivision and find them in conformance with the applicable Villa Re ordinances, codes,
and agreements.
Dateig n,. jeerm
PUBLIC WORK'S TIF'ICATION
I hereby certify that the Department of Public Works has inspected all public imp ovements described
above and find them in proper condition for acceptance for maiinten ce by thi epartment.
:
z
_.
Date irebtor of Pu is M
VILLAGE MANAGER'S CERTIFICATION
hereby certify that all applicable Village ordinances, codes, and special agreements have been complied
with by the Owner of the above described Subdivision.
Date Village Manager
ACCEPTANCE OF PUBLIC IMPROVEMENTS
The Village of Buffalo Grove does hereby approve and accept for ownership the above described public J
improvements subject to the one-year Guarantee by the Developer covering all materials, workmanship,
and maintenance.
Vil
lage a Board o u g r f Trustees Action: September 8. 2014
Date Page No.
i
_....... ...................................................
Date Village President
�1
I
Page 2 of 2
1
i
Award of Contract: Video Recording Services for Village 10-J
Board Meetings
Overview
Staff sought proposals for video recording services primarily for recording the Village Board meetings.
Three responses were received and after review it was determined that Magic Dreams productions,the
current provider of such services,would again be recommended to the Village Board as the best value
provider of this type of work.
This contract would be a one-year contract with four possible one-year extensions.
Attachments
Video RFP Tabulation August 2014.pdf
Trustee Liaison Staff Contact
Trustee Stein Lauren Stott,Public Works
M.on.daY,...........September
..8......, 2014. . . ................................................................................................Consent
..Agenda:
.....New
...Business
..._...Item
........1.0-J............................................
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Ordinance No. 2014-61: Approving an Economic Incentive 11-A
Agreement with Bob V. Rohrman
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
Overview
Mark Battista, representing Bob V. Rohrman, reached out to Village Staff several weeks ago regarding
opening up a Rohr-Max dealership in Buffalo Grove at 935 W. Dundee Road(the former Toyota
Dealership). Rohr-Max is the Rohrman's used car brand. There is a location currently operating in Hoffman
Estates. Mr. Battista has indicated that they plan to have 300 cars on the site and expect,at the start,to sell
approximately 100 cars per month at an average price of$18,500.
As a part of this project, they have asked for an economic incentive from the Village. The three former
car dealerships on Dundee Road that were owned and operated by Rohrman had economic incentive
agreements. Staff and the Village Attorney have worked on an economic incentive agreement that would
allow the new dealership to recapture sales tax, but also incentivizes Rohrman to open two additional
franchises at 915 W. Dundee Road and 925 W. Dundee Road. Staff is awaiting final comments from Mr.
Battista.
The agreement spells out a 50% split of Municipal Sales Tax generated from the site with a maximum
incentive that is based on the number of dealerships/franchises that are opened as summarized on the table
below.
FranchisesNumber of - -
Amount
1 $1,500,000
2 $2,500,000
3 $3,500,000
Each dealership/franchise would be required to generate a minimum of$15,000,000 in gross sales to
qualify for the incentive. The term of the agreement is 10 years. The Village has the option to extend the
agreement an additional 5 years if Rohrman opens an additional franchise/dealership in order to give
Rohrman the opportunity to capture the maximum incentive amount. Rohrman would be responsible for
reimbursing the Village for any payments made if the dealership/franchise closes within two years.
Rohrman is moving quickly to open the Rohr-Max and Staff is continuing to work with Mr. Battista on
the terms of the agreement prior to the Village Board meeting on Monday. Therefore, some terms may
change slightly so the attached ordinance gives the Village Manager flexibility to make final touches and
sign the agreement. The final agreement will be distributed when it is available prior to Monday.
Attachments
Ordinance approving Rohrman EIA.pdf
Trustee Liaison Staff Contact
Trustee Terson Jennifer I Maltas,
M.on.daY,...........September
..8......2.0.1.4................................................................................................Ord nances...and...Resolut.ons..._...Ite.m........1..1.._A............................................................
09/04/2014
4100859
ORDINANCE NO. 2014 -
AN ORDINANCE APPROVING AN ECONOMIC INCENTIVE AGREEMENT BY AND
BETWEEN THE VILLAGE OF BUFFALO GROVE AND BOB V. ROHRMAN
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970;
WHEREAS, Bob V. Rohrman ("Rohrman")is the owner of the properties located at 915
West Dundee Road, 925 West Dundee Road, 935 West Dundee Road, and 945 West Dundee
Road;
WHEREAS, Rohrman intends to conduct automobile sales at 935 West Dundee Road,
and 945 West Dundee Road under the assumed name of"Rohr-Max";
WHEREAS, Rohrman desires to either lease or operate automobile dealerships at 915
West Dundee Road, and 925 West Dundee Road in the future; and
WHEREAS, in order to encourage Rohrman to operate his automobile dealerships in the
Village and to assist in the costs of renovations to the mentioned properties, the Village agrees,
pursuant to the terms of the attached Economic Incentive Agreement, to share a portion of its
municipal sales tax revenue generated from the sale of vehicles on the subject properties.
NOW THEREFORE BE IT ORDAINIED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE
COUNTIES, ILLINOIS, as follows:
Section 1. The foregoing Whereas clauses are herby incorporated herein.
Section 2. The Village Manager is hereby authorized to finalize and execute the
Economic Incentive Agreement by and Between the Village and Bob V. Rohrman, a copy of
which is attached hereto as Exhibit"A".
Section 3. This ordinance shall be in full force and effect from and after its passage and
approval. This ordinance shall not be codified
AYES:
NAYES:
ABSENT:
1
PASSED: , 2014
APPROVED: , 2014
APPROVED:
Village President
ATTEST:
Village Clerk
4100859
2
Award of Contract: to Fer-Pal Construction for Water 12-A
Main Lining Services
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
.....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Budget Impact Fund/Account Budget Notes
$975,000 170.55.35.560.60 Budgeted in the 2014 CIP
Overview
This water main lining project would entail repairing entire sections of water main that have historically
suffered a large number of water main breaks and caused interruptions of service to the residents in the areas
of Cottonwood Drive, Stillwell Drive, Chenault Road and Patton Drive.
Bids were opened on June 24, 2014, for the 2014 Water Main Rehabilitation project in conjunction with
the Village of Glenview as part of the Municipal Partnering Project. The only bidder was Fer-Pal
Construction USA LLC.
At the direction of the Village Board, staff negotiated with Fer-Pal construction with the following results.
The initial cost of the project including a change order to include the Chenault area brought the total
project costs to $1,071,814. After negotiation with Fer-Pal the cost of the project now stands at$974,913
plus an estimated $20,170 in restoration costs that will be performed by other contractors. This new total
represents just over an eight percent reduction in costs as compared to the original project.
Fer-Pal would be awarded a one year contract with two possible one-year extensions.
Staff recommends an award of contract to Fer-Pal Construction in an amount not to exceed $974,913 for
water main lining services.
Attachments
Fer-Pal Construction USA Bid Response.pdf
Fer-Pal rev price.pdf
Trustee Liaison Staff Contact
Trustee Stein Darren Monico,
M.o�n.d�aY,...........September
..8......2.0.1.�4................................................................................................Un�fin s.h.e.d....Business..._...Ite.m....�....12 A..................................................................................................
INVITATION FOR BIDS
BID DOCUMENTS AND SPECIFICATIONS
WATER MAIN LINING
FOR THE MUNICIPALITIES OF:
GLENVIEW & BUFFALO GROVE
�T"Gle"nVII.E."."W
FTit VILI_Af l-' Or
BUffalo Grove
gg gyy g
L L- & �B R N
VILLAGE OF GLENVIEW PURCHASING
LEgAL NUT CE
MOW notice is hmby #m that separate sealed bids will be received in Ofc�e of the
Admiaist alive Soviets Wit;GIeuview Village HaII, 1225 W Purchasing '
Ibcal tine on J�24,,2014,and t=at said office 'G1'� =IL 60025 until 2:00 p.m.
publicly opessed and read��for the ftil3owing:
RFB NO: 214006
RFB ON: WATER MAIN LINING FOR
THE WMCIPAI.ITIES OF: GLENVIEW AND BUFFALO GROVE
Scope of work itch y 4.00 ,
pipe (CIPP) water Ii feet of six(6)inch and 3,OW feet of twelve(12)ice. 1.in p�
Main S, The its will also include 800 l ur feet of water.various pipe sizes;fire.lt�,`��.aud vaster rarvice lacements and > �€
restoration;and � :lit
parkway restaratiOn.
Plans,specifications and bid forms may be obtained at the Finance Department,Glenview Village Hall, 1225 Waukegan
Road,Glenview,Illinois,60025,Or by calling 4 2&1700.
There is a$60.00=n-refia3dMle chMV Awtbe bid dwamew . Cherks,money order,credit=*or cash made.
payable to the Vilage"I"am the srxe l method of payment.
All bids shall be accompanied by a Bid Bond,Certified Or Cashier's Check made payable to the Village of Glenview for
not less than five percent(5°l) Of the bid amount. The sucxe dW bidder must furnish a and
payment bond in the full amount of the bid performance
All work under this contract shell comply with the pmvs0ing Wage Act of the Stage of Illinois,920 ILCS 134lI et
seq.&the Employment of Illinois Workers on Public Works Act 00 ILCS 570/).
Offers may not be withdrawn for a period of ninety (90) calendar days after the bid date without the consent of the
Board of Trustees.
Any Bid submitted unsealed,unsigned, fax transmissions or received subsequent to the aforementioned date and time,
will be disqualified and returned to the bidder,
The Villages reserve the right to reject any and all bids or parts thereof,to waive any irregularities or informalities in bid
Procedures and to award the contract in a manner best serving the interest of the Village.
Dated: 6/5/2014
Margaret Leonard
Purchasing Analyst
Vlllape of Glenview,Illinois
QD Schedule of Prices
Company Nmm--_Egr.—Ell, QmgLmmlim IMA U 2014 MPi Water Maln Le2lnn
RFB#2'i4008
Add ma:
Clly,State,Zip Code: Elgin, IL 60190
!ternGrom GlenvIew Bufto Grom Glenview
H®• !!nit Uelt Pd Total Tom
ITEM A-PAVEMENT WORK
1 NO"PECIAL WASTE DISPOSALCU YD 0 10
2TRAFFIC CONTROL AND PROTECTION- L SUM 'ODD. 0 1 0 '00D.
GLENWEW
a ymmammBUFFALO L D�1_ L SUM ,500.00 1 0 $3,500.00 0
4 EXPLORATORY EXCAVATION EACH Q 7
5 WAGNER ROAD PAVEMENT PATCHI 12"HMA FOOT 77 0 290
8 GRAVEL SHOULDER REMOVAL 8 REPLACEMENT 0 240
7 REPLA CONakeyEE T ' M SQ FT1,420 430
CURB B GUTTER RSMOYAL S
8 REPLACE NT YD .OD 115 0
8 NMA DRIVEWAY SC YD 60 O
10 PAVEMENT PATCHING,CLASS"D",Ir SO YD 119.13 Go 0 $7 147.€O O
71 DETECTOR LOOPREPLACEMENT FRMOWOMT 0 100
12 RA# REF VEPAVEAIlENT R H 0 20
REMOVAL
13 REF NT PAVEMENT MARKEREACH 0 2®
14 THERMPLASTIC PAVEMENT MRS—ME FOOT O
4"
15 THER90 TIC PAVEM W -LINE =—=FOOT 0 125
1Z"
THERMOPLASTIC PAVEMENT KING-LINE
16 M4• .� 0 0 1 10D.0D
TOTAL ITEM A-PAYER PAYEREW WORK
REAR 0-WATER MAIN
1 WATER MAIN LINING,12" FOOT 0 20M
Z WATER MAIN LINING,B" 06.OD 4,10D 0 2'�OD.fJD O
3 WATER MAIM INSTALLATION,12"D.I. *FOOT 0 30024b67..4 WA MAIN I ALLATION,S"DA 6 20
5 WATER MAIN INSTALLATION,6"D.I. 2DO 190
6 WATER MAIN FITTINGS 5,000 12.100 4
7 GATE VALVE AND VAULT INSTALLATION,12" EACH 27 0 B
B GATE VALVE AND VAULT INSTALLATION.B" EACH 4 1 18
2
Item Buffab G&WOM Glwwssw Buffalo Grmmve esnolw
No. hams Unit Unit PrlCe tt� .. TaEal Total
eFIRE HYDRAXf WITH AiUjXaiLjARy VALVE S A"!ION 9
10 NON"I' URE IQN TG Nt3 WA EACH 8 5 TER
11 PREaSUREVORWE-cnow TO .STD WATER
jrxtr 0 2
12 EXISTING WATER MAIN REPAIR EACH 0 5
13 WATER SERVICE REPLACEMENT,SHORT,14, EACH 0 13
14 WATER SERVICE REPLACEMENT.LONG. E 0 2
15 WATER SERVICE REPLACEMENT,SHORT,2" EACH 0 1 0 $5 995®OD
16 WATER SERVICE REPLACEMENT,LONE,2" fi 0 2
17 WATER SERVICE INTERNAL REINSTATEMENT H 115 0
18 TEMPORARY WATER SERVICE TRANSFER
EACH 0 4
18 W CRY WA T LSUh4 760,. 0 1
WA . 7�7Q.
WAGNERR S R M LSLIM 0 1
21 YTIIIA : M-BU LSUM $73,8m. 1
3 �00.00 0
22 LITHE STOP.Ir j EACH 0 2
23 FIRE HYDRANT REMOVAL EACH 8 7 IQ
24 VALVE ABANDONMENT EAC14 ® S
25 VALVE REMOVAL EACH 4 0
26 WATER MAIN FILLING,B" 0 2,000
27 WATER MAIN FILLING,12" FOOT ® 50
TOTAL ffEM 8-WAY M KAMMIN
.80
ITEMc-SANITARY AND STORM SEWER
1 ExISTTNCi
v A .97 o a,4sa. 0 ,524.
0 20
Mot PE :i1 FLAT.
2 p TO 60'tDN SAN11' .Y 8"PVC.
3 UF►T SEWER CTIt?H 10 N tw 11 FOOT 0 20
4 UP TO SQ PE O kM iNTA�t 12"PvC ,1 r AND FOOT M7.60 0 0 "
s PFE SEMON REPLACENEftr, 1 AND 0 UP TO ITO, O 15"PVCFO
6 SERVICE LINE SONDE OFM LOCATION EACH 0 18
7 SERVICE LINE POTHOLING(Z)LOCATION EACH 0 12
TOTAL rM C-RMITAXY MO STORM EWER
ITIEM D.PARKWAY RESTORATION
1 FILTER ASSEMBLY SUPPLY AND INSTALLATION EACH 22 g
12 FILTERASSEMBLYCLF-ANING EACH 5 5
:3 TOPSOIL FURNISH AND PLACE,4" CU YD 50 110 1$61� M.40
3
Item Buffalo GVve Glenview Buffalo Grove Genview
No. l Unit Unit Mice ntl rrQ Total Toter
4 SODDING SO YD 9.90 400 3 960.0 3
0
5 SEEDING—G 2A AND EROSION CONTROL S4 Yd 4' 480
i�Lanticf:T 1 7,6 0 0 8,096. 0
6 SUPPLEMENTAL WATERING K COAL 77,00 0 10 0
7 VARIOUS LANDSCAPING-GLENVIEW LSU �D� 0 1 b ,QOO.QO
TOTAL D•P AYR �Sb,
TOT for S A+ for each muntd f 3� 30
AL BID(Sum of the TOTAL for A+ +Qvl for each munic€ lily)
THIS SECTION MUST BE COMPLETED IN FULL AND SIGNED
The undersigned agrees to compiets the Village of Buffalo Grove portion of the combined bid by November 14,2014
and to start the Village of Glenview portion of the project when weather allows work in 2015 and to complete the
Village of Glenview portion of the combined bid pmject by October 15, 2015, and within 90 calendar days from the
commencement of conshuction work.
The undersigned hereby certifies they have read and understand the conterb of this solicitation and agree to furnish at the
prices shown any or all of the items above, subject to all-instructions, conditions, specifications and attachments hereto.
Failure to have read all provisions of this sollcitation shall not be cause to after any resulting contact or to accept any request
for additional compensation. By Signing this bid document,the bidder hereby certifies they are not barred from bidding on this
contract as a result of a violation of either Section 33E-3 or 33G4 of the Illinois Criminal Code of 1961,as amended.
Authorized Company
Signakm Name; Fer-Pal Construction USA._LLC
T dfPri
Frank Garc Date: Trine 23, 201 A _
Telephone
Title: Treasurer Number g47-214-010
Email: f arcea fen l'nfrastruc cam
SEAL-if BID is by a
corporation
l
A#m
t: �'ro
Lucy i. ice
4
CONTRACTOR REFERENCES --I
Please list below five( ) references for which yours performed similar workfor municipalities as identified
Bidder Qualifications.
Municipality: Please see attached Client List
Address:
City, State,Zip Code:
Contact Person/
Telephone Number:
Dates of Service/Award
Amount:
Municipallty:
Address:
City,State,Zip Code:
Contact Person/Telephone
Number:
Dates of Service/Award
Amount:
Municipality.
Address:
City, State,Zip Code:
Contact Person/
Telephone Number:
Dates of Service/Award
Amount
Agency:
Address:
City,State, Zip Code:
Contact Person/
Telephone Number.
Dates of Service/Award
Amount:
Agency:
Address:
City, State,Zip Code:
Contact Person/
Telephone Number:
Dates of ServicelAward
Amount:
29
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PERSONS AND ENTITIES SUBJECT TO DISQUALIFICATION
No person or business entity shall be awarded a contract or subcontract, for a stated period of time, from the date of
conviction or entry of a plea or admission of guilt,if the person or business entity,
1. has been convicted of an act committed,within the State of Illinois or any state within the United States,of
bribery or attempting to bribe an officer or employee in the State of Illinois, or any State in the United
States in that officer's or employee's official capacity;
2. has been convicted of an act committed,within the State of Illinois or any state within the United States,of
bid rigging or attempting to rig bids as defined in the Sherman Anti-Trost Act and Clayton Act 15 U.S.C.;
3. has been convicted of bid rigging or attempting to rig bids under the laws of the State of Illinois, or any
state in the United States;
4. has been convicted of bid rotating or attempting to rotate bids under the laws of the State of lliinois,or any
state in the United States;
5. has been convicted of an act committed, within the State of Illinois or any state in the United States, of
price-fixing or attempting to fix prices as defined by the Sherman Anti-Trust Act and Clayton Act 15
U.S.C. Sec. 1 et seq.;
b. has been convicted of price-fixing or attempting to fix prices under the laws of the State of Illinois, or any
state in the United States;
7. has been convicted of defrauding or attempting to defraud any unit of state or local government or school
district within the State of Illinois or in any state in the United States;
8. has made an admission of guilt of such conduct as set forth in subsection (A) through (F) above which
admission is a matter of record,whether or not such person or business entity was subject to prosecution for
the offense or offenses admitted to;
9. has entered a plea of nolo contendere to charges of bribery,price fixing,bid rigging, bid rotating, or fraud;
as set forth in subparagraphs(A)through(F)above.
Business entity, as used herein, means a corporation, partnership, limited liability company trust, association,
unincorporated business or individually owned business.
(Please sign bid form indicating compliance)
30
Fronk Garcea being first duly sworn,
deposes and says that he is Treasurer
(Partner,Officer,Owner,Etc.)
of
(Contractor)
The party making the foregoing proposal or bid,that such bid is genuine and not collusive,or sham; that said bidder has
not colluded, conspired, connived or agreed, directly or indirectly,with any bidder or person,to put in a sham bid or to
refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or
communication or conference with any person;to fix the bid price element of said bid,or of that of any other bidder,or
to secure any advantage against any other bidder or any person interested in the proposed contract.
The undersigned certifies that he is not barred from bidding on this contract as a result of a conviction for the violation
of State laws prohibiting bid-rigging or bid-rotating.
(Name of Bidder if the Bidder is an Individual)
(Name o Partner if the Bidder is a Partnership)
(Name of Officer if the Bidder is a Corporation)
Frank Garcea, Treasurer
The above statements must be subscribed a sworn to before a notary public.
Subscribed and Sworn to this 23rtlday of_ June .2014
Notary Public
"OFFICIAL V
PENNIE PAGONE
NOTARY PUBLIC,STATE OF ILUNOIS
KANE COUNTY
MY COMMISSION EXPIRES O4-30-2016
Failure to complete and return this form may be considered sufficient reason for rejection of the bid
33.
Fer-Pal Construction USA LLC hereby certifies that
it has conducted an investigation into whether an actual or potential conflict of interest exists between the
bidder, its owners and employees and any official or employee of a Municipality identified herein.
Bidder further certifies that it has disclosed any such actual or potential conflict of interest and acknowledges
if bidder has not disclosed any actual or potential conflict of interest, the Village of Glenview may disqualify
the bid or the of eted the Munklipefity may void any award and acceptance that the Municipality has made.
(Name Bidder If the Bidder is an Individual)
(Name of Partner if the Bidder is a Partnership)
(Name of Officer if the Bidder is a Corporation)
Frank Garcea, Treasurer
The above statements must be subscribed a sworn to before a notary public.
Subscribed and Sworn to this _23rd day of June ,, „ ,2014
"OFFICIAL SEAL"
PENNIE PAGONE
NOTARY PUBLIC,STATE OF ILLINOIS "
KANE COUNTY
MY COMMISSION EXPIRES O4-30-2016 Notary Public
Fai t e to complete and return this form may be considered sufflcient reason for rejection of the bid.
32
FrankTAX COMPLL4NCE AFFIDAVIT
Garcea being fast duly swom,
deposes and says that he is aer
(Partner,Officer,Owner,Etc.)
Of - USA LLC n
(Contractor)
The individual or entity making the foregoing proposal or bid certifies that he is not barred from contracting with the
any of the Municipalities identified herein because of any delinquency in the payment of any tax administered by the
Department of Revenue unless the individual or entity is contesting, in accordance with the procedures established by
the appropriate revenue act. The individual or entity making the proposal or bid understands that making a false
statement regarding delinquency in taxes is a Class A Misdemeanor and, in addition, voids the contract and allows the
municipality to recover all amounts paid to the individual or entity under the contract in civil action
(Naive if the Bidder is an Individual)
(Name of Partner if the Bidder is a Partnership)
(Name of Officer if the Bidder is a Corporation)
Frank Garcea Treasurer
The above statements must be subscribed and sworn to before a notary public.
Subscribed and Sworn to this 2.kd day of June �2014
°OFi`ICIAt.-S1.
PENNIE PAGONE Notary c
NOTARY PUBLIC.STATE OF ILLINOIS
KANE COUNTY
MY COMMISSION EXPIRES O4-30-2016
Failure to complete and return this form may be considered sufficient reason for rejection of the hid.
33
Name: Cabo Construction
#Years in Business: 1_ 0 years
Address: 127 Chigako, IL #Years used by Contractor mar
60623
Services provided by Sub-Contractor. xcavati.on• Water: Main Reinstatement
..........................................................................................
Sheridan Plumbing &
In . .__1[_ vga,s-
Address: 6754 W. 74th St. , Bedford, 60638 #Years used by Contractor 2
Services provided by Sub-Contractor: jxcAvatiou• W ker Main Rein tement
..........................................................................................
NnwA: #Years In Business:
Addrew
• #Years used by Contractor.
Services provided by Sub-Contractor:
L
34
K
CSC
APPENDIX C:
AGREEMENT ACCEPTANCE
RFB 0214006
WATER MAIN LINING PROJECT
ACCEPTANCE
The Contract/Proposal attached hereto and by this reference incorporated herein and made a part hereof is
hereby accepted by the order of [insert Municipality name] ("Owner") this day of
BEi .
This Acceptance, together with the Contract/Proposal attached hereto, constitutes the entire and only
agreement between the parties relating to the accomplishment of the Work and the compensation therefore and
supersedes and merges any other prior or contemporaneous discussions,agreements,or understandings,whether written
or oral, and shall prevail over any contradictory or inconsistent terms or conditions contained in any purchase order,
acceptance, acknowledgement, invoice, or other standard form used by the parties in the performance of the
Contract/Proposal. ,Any such contradictory or inconsistent terms or conditions shall be deemed objected to by Owner
without further notice of objection and shall be of no effect nor in any circumstances binding upon Owner unless
accepted by Owner in a written document plainly labeled "Amendment to Cont wATroposal." Acceptance or rejection
by Owner or any such contradictory or inconsistent terms or conditions shall not constitute acceptance of any other
contradictory or inconsistent terms or conditions.
By:
Title:
35
rr, ,
WATER MAIN LINING REVISED PRICING PROPOSAL 15-Aug-14
BUFFALO GROVE
PROJECT No.E2013-55
Item A-Pavement
3 7naiTac 4.oMnxl anXT F°roYu�rv.Citin k3utYAlev1 rove 5 3,500.00 z 35(')C0 0 �Y01) $ w3,60000 $ 3500,0d1
,r
1i4 1 m "u
ro M1mT ,._��� �
them t3-water Main
'l YJvar, Maxin Inrn t�... FT 108,0 "a 'X 11d3 rJL'1 21i1a., 4.10000 S 442,80000 $ 434,600.00
5 v'W tP. r hfian ljr Vain n5lalWoan.O fkJ ......� FT � 572 00 r 555,34 3%' 5.00 $ 2,860.00 �$ 2,77670
mm 0 �' - 32252 3% 200.00 S 6644000 S 64,504.85
p7, scan isrn F�X1rvry s ..... ... u
._,.., .., LBS_,,, 4 I".0+ $ 587 ' 3% 9.00000 $ 5445000 $ 52,864.09
..
a4eVaYwc Arid Vatrtl Ilnslaylaiipxm,k6 FA "a 4 4 .p.10 $ 4,400 00 3% 4 00 $ 19,129.00 $ 17,600.00
faro F�araod wrCh Aum Y ar vaNve�ii1 YeT1 itiory m c
y EA _4 9T`0 $ 5.270.39 3% 800 $ 78 320 00 $ 42,163.11
n
,.
°I11 Jorr Frn surer cor7tya�:r Yurory 10 eals'lang'Mh"ra9er IrWa nA 5 .1,T,90.00 $ 9.504$5 $% 8.tl0 '$ 78.320.00 $� 76,038.83,., .., _......_____..,.m..
'I�J�YAY' f41�S In1erry'al l'Zeonbtratlfernc nl n _ S 5,75000 $ 5,750.00
.,-. ,,. ,
F $ 50.00 $ 50 00 tl% 115 00
^8 Tompc,rary'W'VaXor Sy.Yeruy Fjulfslo Grove $73.80000 S 73.800.00 tl`Y 100 S 73,80000 $ 73,800.00
0irtcRdycfranl 4�entrav'al �dN $ 913.00 '8 88GA1 396 800 S 7,30400 �S 7,091.26
ro
25 'Wal'wo Rernoyal ,....� ,...-_ .,,. .. Eel. ..- S 1,144.00 S 1,11068 -_-- a%. w.�4.00.,. 'S 4.576.00 S. 4,442.72
Itern 0.�Parkway Restnratioti
I rtllea fhrsonnblg,ronppaly JtXod lnSEalPSYnrt1 N A $ 338 80 5 328 9� 3% 22 00 S 7,45360 $ 7,236.50
7 tinter A!Q n11a1 Y C1r18rwiq w - EA $ 9150 5 886 3% 500 $ 45650 $ 443 20
10�$ QW $ „ r b;
REVISED PRICING ITEMS
00
$ 7 5705.00 I�10,
300 00 ,
„
ADDITIONAL LINING WORKS
1 Ad til:anal llalfic cor XreiJ .,�.� Lu 3 1,000,01 $ 1000 t7CV 0vr 1.00 $ 1,00000 $ 1,000.00
—.
2 4ti.1Xrr lvlan lndnq f —_ FT 5 106-00 '1 013 w 1, 9&1 00 $ 104.112 00 $ 102,184.00
3 nrf wn h�laYl mtl''s ary 6'D 1 — a'T $ 31 ro vMa $ P12 52 3/, 40 00 $ 13.288 00 $ 12,900.97
4 4"ual�t �€adrt Frtl4anyfs p,.BS 5 0 05 r 5 8r 3 125�(90 s 1,51250 $ 1,468.45
__�
5 4 atls iiwu roAnd VsrteFt dnslaNlaCloti.qpi"" ,. FA 4 a3 arl�0 a 4,40q.00 3 hv, 2.00 $ 9.06400 $ 8,800.00
6^ Fire Hyarant mth ALWIf my yatlre mnsYaN�YY c7r'ry �- FA. 5 6,426 50 S 5,270.39 Y41 1.02Y $ 5,42850 $ 5,270.39
T Nan,Pressum connection to P UKYYn1 wa19r M,;16 FA g 1w S . 4 Bfr 3' :G? $ 19.590 0o $ 19,009.71
.g TtGat€vr8envl�m Inttsmat Reiusiale�rne�nt � ,-_ EA S 5000 5' 5000 0`A 2000 $ 1,00000 $ 1,00000
9 'r.nroprrary ofor S,yslem auffrale Grove 1.„s ff ib 11,352.00 11'A 100 $ 17,35200 $ 17,352,00
10 rrre Hydrant Romoval .._
FR 4 1N13.r3Ci 9�FTEi.4"I 3% 100 ', S 91300 $ 996.41
J1 Vapucr dkrxrxi ery aN ....,,, ,.
Eid# 5 N 141 Of.Y $ 1,110 64 i ti 200 $ 2,28800 $ 2,221.36
1- FINta'r Aw.s mtA S:rnpply And IInssuo4lation_ F�-, $ 43S,60 $ 3V6793 3111,, S 00 $ 1,69400 $ 1,644.66
2„ Fiffer Ass,sernNy(Cleaning � .. �".... FA r 01.10 $ 86.ka'Y 3J '10 $ 91.30 $ 88.64
TOTREVISED PRICE $ 974,912.
PERCENT CHANGE 2%
PROVS10NA.l-UNING PRICES 2014
—
xx 4"JsXor ttilamo bYr 1111,6" _ L FT S 1 Y�0 410 1 fl0T .... $ 1 i5 00 1 130 S 110.00
115.00
125,00
Proposal Qualifiers for multi year service contract
1 The 2014 bid unit prices were reduced by 2%
Future works pricing index based on typical residential scope of work
2 as in 2014 works
The following price index rates to be applied in 2015 and 2016 A
decrease in unit prices to be applied based on volume of proposed
3 lining works 2015 2016
5000 ft 2 50% 2 50%
7500 ft 2% 2%
10000 It 1 75% 1.75%
Fer-Pal Construction USA LLC,1350 Gasket Drive, Elgin, IL 60120 USA Phone:847 214 0103 Fax:847 214 0104
Award of Bid: Jackson Drive Detention Basin 13-A
Improvements
Overview
On August 4, 2014,the Village Board authorized staff to proceed with an Authorization to Bid the Jackson
Drive Detention Basin Improvements. In the 2013 rain events it was discovered that the drainage pipes are
in need of replacement and the basin needs some minor regrading. A portion of the bottom part of the basin
is being replaced with native plants to reduce the amount of maintenance required to properly maintain the
basin.
Attachments
Jackson Drive award 9-3-14.pdf
Trustee Liaison Staff Contact
Trustee Stein Darren Monico,
M.o�n.d�aY,...........September
..8......2.0.1.�4................................................................................................New
...Business
..._...Item
....�....13.A...................................................................................................................................
VILLAGE OF
BUFFALO GROVE � ��
Fifty Rau Blvd
PP
Buffalo Grove,IL 60089-2196
Phone 847-459-2500
Fax 847-459-0332
Village Clerk
Janet M.Sirabian
TO: PRESIDENT AND BOARD OF TRUSTEES
FROM: JULIE KAMKA
SUBJECT: JACKSON DRIVE DETENTION BASIN MAINTENANCE
DATE: SEPTEMBER 3, 2014
On Friday, August 29, 2014 at the Village of Buffalo Grove Village Hall, 50 Raupp Boulevard, the bid
opening was held reference the above stated bid.The following people were in attendance: Kyle
Johnson, Engineer, Village of Buffalo Grove;Julie Kamka, Deputy Village Clerk; and representatives from
several bidders.
BID BOND/
BIDDER SIGNATURE PAGE TOTAL PROPOSAL
Copenhaver Yes $107,000.00
Gilberts, IL
Glenbrook Excavating Yes $113,290.00
Wauconda, IL
Maneval Construction Yes $125,282.00
Ingleside, IL
Berger Excavating Yes $137,450.00
Wauconda, IL
Curran Construction Yes $159,000.00
Crystal Lake, IL
Kovilic Construction Yes $279,000.00
Franklin Park, IL
The bids will be reviewed and a recommendation will be forthcoming.
y4i 4-e, j<aryt"
Julie Kamka, Deputy Village Clerk
VILLAGEOR OVE CERTIFICATE OF PUBLICATION
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ASSOCIATES, INIC.
August 29, 2014 CONSULTING E N G I N E E IR S
Mr. Darren Monico, PE 850 Forest Edge Drive,Vernon Hills,11,60061
Village Engineer Tu, 847.478.970�11 ma FAx 847.478.9701
Village of Buffalo Grove 820 Lakeside Drive,Suite 5,Gurnee,11,60031
51 Raupp Blvd TEL 847.855.1 10O a FAx 847.855.1115
Buffalo Grove, IL 60089 www,gha-enginecrs,coo
Re: Jackson Drive Detention Basin Maintenance
Bid Recommendation
Dear Mr. Monico:
On Friday, August 29, 2014, six bids were received for the Jackson Drive Detention Basin Maintenance
Project. The bids ranged from $107,000.00 to $279,000.00. The apparent low bidder was Copenhaver
Construction of Gilberts, IL with a bid of $107,000.00. Enclosed for your use is a bid summary of the
bidders along with the engineer's opinion of probable cost.
We have reviewed the bid proposal from Copenhaver Construction and find it satisfactory. We therefore
recommend that Copenhaver Construction be awarded the Jackson Drive Detention Basin Maintenance
Project.
Thank you for the opportunity to work with the Village. If we can be of further assistance please do not
hesitate to contact us.
Sincerely,
GEWALT HAMILTON ASSOCIATES, INC.
% '` -' �
Leo X. Morand, P.E.
Civil Engineer
Encl.: Bid Summary
4798.001 Bid Recommendation 8-29-14
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Award of Contract: to Paymentus for Electronic Credit 13-B
Card Payment Services
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
Overview
Staff sought proposals for electronic credit card services primarily to provide for the ability to accept credit
and debit cards at the Village Hall offices. Three responses from large companies experienced in the
municipal sector were received and after a review by staff it was determined that Paymentus Corporation
provided the best value to the Village in terms of experience with New World System integration,lowest
convenience fee charges, and a provider of mobile as well as web services.
Paymentus provided a convenience fee of 2.39%with numerous extras such as web and mobile services,
additional swipe devices for special events, and the ability to accept mobile payments, at an all inclusive
rate.
Automated Merchant Systems provided for a convenience fee of 2.50%with no mention in their response
in regard to mobile or web services.
Fidelity National Information Systems (FIS)provided a rate of"Interchange pass thru+ A0%" and a list
of set up fees and charges for extra services.
The initial project would be to provide a single point of sale at the front desk in Village Hall. If the
provider is acceptable then services would be expanded to the website, mobile apps, mobile payment
devices, and golf course services.
This contract would be a 3 year contract with 2 possible 1 year extensions.
Staff recommends an award of contract to Paymentus for electronic credit card services.
Next Steps
Review of contract documents by Village Attorney prior to execution.
Attachments
Trustee Liaison Staff Contact
Trustee Ottenheimer Brett Robinson,
M.o�n.d�aY,...........September
..8......2.0.1.�4................................................................................................New
...Business
...._...Item
....�....13.B...................................................................................................................................
Golf Course Flood Plain Study 13-C
Overview
Village Engineer Darren Monico will present the findings of the Golf Course Floodplain Study completed by
Christopher B. Burke Engineers. The full study is available on the Village's web site at the following
address:
http://www.vbg.org/downtown
Attachments
Flood plain presentation Sept 8 2014.pdf
Trustee Liaison Staff Contact
Trustee Terson Darren Monico,Public Works
M.on.daY,...........September
..8......2.0.1.4................................................................................................New
...Business
..._...Item
........1.3.C...................................................................................................................................
TO: DANE C. BRAGG,VILLAGE MANAGER
FROM: DARREN MONICO,VILLAGE ENGINEER
SUBJECT: BUFFALO GROVE GOLF COURSE FLOOD PLAIN STUDY
DATE: SEPTEMBER 3, 2014
CC: MIKE REYNOLDS, DIRECTOR OF PUBLIC WORKS
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Christopher B. Burke Engineering, Ltd. recently completed a flood plain study on the Buffalo
Grove Golf Course. The study reviewed the existing flood plain on the golf course and what
type of procedures and requirements would be required if the golf course was redeveloped.
The Village's goals for completing the study were to:
1. Determine soil suitability for development of part or all of the 116 acre golf course
and municipal campus area;
2. Catalog existing floodplain and floodway features;
3. Develop floodplain modification alternatives to create developable property on the
site;
4. Enhance compensatory flood water storage facilities to mitigate current downstream
flooding conditions, if possible, and
5. Create stormwater detention suitable to accommodate future use of property
deemed developable.
The engineer's analysis shows that it is feasible to provide approximately 53 to 58 acres of
buildable area available if the golf course was redeveloped. During the last few months,
Village staff and Burke Engineering met with several regulatory agencies, including the Army
Corps of Engineers, the Illinois Department of Natural Resources - Office of Water Resources,
and Lake County Stormwater Management to better understand the regulatory approval,
permitting and construction process to affect changes to existing floodplain and floodway.
During these meetings it was determined that Buffalo Creek would not be impacted and
would remain in place, and that Farrington Ditch could be relocated and improved to fit
within the development plan. Farrington Ditch is currently a small intermittent, mostly low
quality ditch that is currently enclosed in several culverts as it travels through the golf
course. The engineer recommends Alternate 1, which involves relocating Farrington Ditch to
the east side because this would provide a greater environmental benefit while also
providing a buffer to the nearby residential properties on the east side of the golf course.
With Alternate 1, a future development would have 58.5 acres of buildable land while
providing 29 acre-feet of storm water detention. In addition, the project would provide 84
acre-feet of compensatory storage in the flood plain and flood way. This amount of storage
is almost three times the required detention for the development and would be an
improvement over existing conditions and in addition to the required detention for the
development.
The engineer confirmed floodplain and earthwork estimates at $21 million, consistent with
original projected costs. In addition, the engineer estimates 18-24 months to complete
design, approval and permitting based on the Alternate 1 development concept. If the
Village Board elects to continue the evaluation of redeveloping the site, staff will further
refine the permitting and construction timelines, as well as firm up earth moving quantities
and costs.
In reviewing the recommended option, staff believes that several benefits could be attained,
should the Village Board wish to further pursue redevelopment opportunities:
1. Downstream flooding impacts could be reduced by providing additional
compensatory storage on the golf course site;
2. Ecological enhancement of Farrington Ditch could provide better habitat and nature
corridors;
3. The reorientation of the site based on the proposed developable area would improve
buffers and lessen impacts on adjoining and nearby residential properties;
4. Site runoff from development can be contained at a zero release rate, mitigating any
possible downstream impacts to residents;
5. Recreational amenities could be created along the buffer areas as well as in the
remaining half of the golf course property, to include walking trails, a recreational
lake, native and prairie plantings and connections to Lake County Forest Preserve and
Buffalo Grove Park District facilities; and
6. Half or more of the overall site could be retained for open space, with active and
passive recreational uses programmed within the proposed development and in the
remaining lands.
If the Village Board wishes to proceed further, the next step would be to reengage CRM
Properties or other developers to determine their possible interest. In addition, the
development of a concept land plan based on the known site characteristics will be critical to
evaluating any future development concepts, project pro formas or financing needs.
VILLAGE OF BUFFALO GROVE WARRANT#1235
8-Sep-14
General Fund: 1,302,256.20
Illinois Municipal Retirement Fund:
Parking Lot Fund: 14,581.51
Motor Fuel Tax Fund: 386,185.19
Debt Service Fund: 1,271.25
School & Park Donations 156,327.82
Capital Projects-Facilities: 375,707.94
Capital Projects-Streets: 64,086.82
Health Insurance Fund:
Facilities Development Debt Service Fund:
Retiree Health Savings (RHS):
Water Fund: 782,633.04
Buffalo Grove Golf Fund: 42,013.02
Arboretum Golf Fund: 68,896.13
Refuse Service Fund: 152,439.60
3,346,398.52
PAYROLL PERIOD ENDING 08/14/14 860,675.84
PAYROLL PERIOD ENDING 08/28/14 878,101.05
1,738,776.89
TOTAL WARRANT #1235 5,085,175.41
APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, ILLINOIS
Village Clerk Village President
Pay Day Register
Pay Date'IF Pay Batch 08/ 14/ 14
iR
Pay Batch 08/14/14 TotaV
Employees in Pay Batch 272
Hours Descrupdon Hours Gross Wthhc,Vdungs and Deducdons Gross Base
O1 REG FT-Regular Full-Time 5,937.50 227,800.23 Gross 789,709.92 -
02 REG PT-Regular Part-Time 1,907.50 29,053.71 Federal 99,232.33 684,175.42
03 REG SEASONAL-Regular Seasonal 1,498.00 15,029.56 Social Security 19,381.52 312,605.93
04 REG SWORN-Regular Sworn 8,656.50 386,251.36 Medicare 11,124.13 769,318.47
05 OVERTIME-Overtime 363.50 18,819.09 IL State Tax 32,361.12 661,989.86
06 DOUBLE TIME-Double Time - -WI State Tax 1,308.55 22,185.56
07 RETRO PAID-Retro Paid Aflac 266.89 -
08 RETRO SW PAID-Retro Sworn Paid Aflac Pre Tax 841.20
09 LONGEVITY-Longevity BGHS School Fund 43.00
10 ELECTED-Elected Officials Bright Directions 130.00
100 COMP EX PAY-Exempt Comp Time Paid Child Support Arrears 138.46
101 COMP EX EARN-Exempt Comp Time Child Support IL 5,545.67
Earned
103 COMP NE PAID-Paid Non-Exempt Comp 4.00 163.20 Child Support WI 969.23
Time
104 COMP NE EARN-Earned Non-Exempt 7.75 -Community Health Charities 79.00
Comp Time
105 COMP NE LOST-Non-Exempt Comp Time - Computer Loan 438.05
Lost
106 COMP SW PAID-Sworn Comp Time Paid Computer Loan 2 50.63
110 COMP SW PAY-Comp Sworn Payout -
112 FLOAT SW PD-Floating Sworn Paid 8.00 357.06 Dependent Care 720.01
115 DBL CMP EARN-Double Time Comp Time - 43,248.73 Fire Dues 1,700.00 -
12 FIRE OT-Fire Overtime - Fire Pension 15,929.61 168,479.36
120 PARK STIPEND-Park District Stipend - Fire Pension-Tier 2 2,073.54 24,066.96
121 CAR ALLOW-Car Allowance 250.00 Fire Pension Supplement percent 88.93 8,892.57
122 INS REIMBURS-Insurance 611.47 Flexible Spending Account 3,719.61 -
Reimbursement
123 GOLF STIPEND-Management Stipend - FPAC Dues 125.00
124 VSI-VSI FOP Police -
126 CLOTHING-Clothing Reimbursement Garnishment 75.00
129 MANG STIPEND-Management Stipend General Fund 236.00
13 BONUS-Bonus Pay Health HMO 663.95
13 POLICE OT-Police Stipend Pay Health PPO A 5,255.96
20 ACT LT-Acting Lieutenant 426.00 745.50 Health PPO B 12,413.73
21 ACT SC-Acting Shift Commander 120.00 246.00 ICMA/RC-Flat Amount 13,382.29 -
22 CORP FIELD-Corporal Field Supervisor - -ICMA/RC-Flat Amount 2 5,403.83
23 CORP WATCH-Corporal Watch - - ICMA/RC-Percent 8,119.64 122,043.17
Commander
25 NIGHT SHIFT-Night Shift 756.00 476.31 ICMA/RC-Percent 2 - -
26 SGT WATCH-Sergeant Watch Commander - -ICMA/RC-Flat Amount 3 - -
30 PARK DISTRICT-Police Park District IMRF 12,571.72 279,371.87
31 CPR-CPR IMRF Life Insurance - -
50 VAC PAID-Vacation Paid 794.00 31,336.26
51 VAC EARNED-Vacation Earned - -IMRF TIER 2 718.10 15,958.10
53 VAC PAYOUT-Vacation Payout - -IMRF Voluntary 200.00 -
54 VAC SW PAID-Vacation Sworn Paid 434.50 20,896.91 IRS Garnishment 200.00
55 VAC SW EARNED-Vacation Sworn Earned - -Optional Life Self 559.43
57 VAC SW PAYOUT-Vacation Sworn Payout Police Dues 685.35
Run by Katie Skibbe on 8/15/2013 10:00:17 AM Page 1 of 2
Pay Day Register
Pay Date'IF Pay Batch 08/ 14/ 14
iR
58 VAC PT PAID-Vacation Part Time Paid 8.00 579.23
59 VAC PT EARNED-Vacation Part Time - - Police Pension 20,994.31 211,850.47
Earned
70 SICK PAID-Sick Paid 184.50 7,914.82
71 SICK EARNED-Sick Earned - - Police Pension-Tier 2 1,056.23 10,658.08
74 SICK SW PAID-Sick Sworn Paid 97.00 4,362.86 PPOA TAX 28.78 -
75 SICK SW EARN-Sick Sworn Earned - -RHS 1,941.49
90 FLOAT PAID-Floating Paid 16.00 517.18 ROTH IRA 2,102.00 -
91 FLOAT EARNED-Floating Earned - - ROTH IRA Percent 71.41 3,570.56
93 FLOAT PT PAID-Floating Part Time Paid Spousal Support Maintenace 328.15 -
94 FLOAT PT EARN-Float Part-Time Earned Trustmark Voluntary Benefit 829.99
96 HOL PAID-Holiday Paid
97 HOL POL PAID-Holiday Police Sworn Paid 24.00 1,050.44
98 HOL PT PAID-Holiday Part Time Paid - -
99 HOL FIRE PAID-Holiday Fire Sworn Paid - -
Total 21,242.75 $ 789,709.92 Net $ 505,606.08
Total Payroll Expense $ 860,675.84
Benefits Amount
Basic Life Insurance 61.34
Dental 17,332.42
Fire Pension 80,555.52
Health HMO 4,443.35
Health PPO A 36,064.16
Health PPO B 83,076.22
Illinois Municipal Fund 40,460.27
Police Pension 81,263.81
Total 343,257.09
Gross Payroll 860,675.84
Water/Sewer Transfer (48,721.54)
Buffalo Grove Golf Transfer (32,783.68)
Arboretum Golf Transfer (30,085.93)
749,084.69
Transfers
Payroll Account Transfer 505,606.08
ROTH IRA 2,173.41
Illinois State Tax 32,361.12
941 Federal Tax 160,243.63
ICMA Deferred Compensation 26,905.76
RHS-Fire 1,941.49
Flex/Dep Savings 4,439.62
MAP Dues 685.35
Trustmark Voluntary Benefit 829.99
Police Pension 22,050.54
Fire Pension 18,092.08
775,329.07
Run by Katie Skibbe on 8/15/2013 10:00:17 AM Page 2 of 2
Pay Day Register
Pay Batch 08/28/ 14
Pay Batch 08/28/14 TotaV
Employees in Pay Batch 284
Hours Descrupbon Hours Gross WMihokfings and Deducdons Gross Base
O1 REG FT-Regular Full-Time 6,137.00 233,856.58 Gross 804,493.10 -
02 REG PT-Regular Part-Time 1,927.75 30,228.62 Federal 96,981.04 692,814.08
03 REG SEASONAL-Regular Seasonal 1,417.00 14,776.22 Social Security 20,227.92 325,138.12
04 REG SWORN-Regular Sworn 8,722.75 388,262.54 Medicare 11,364.83 782,659.53
05 OVERTIME-Overtime 303.50 13,806.65 IL State Tax 32,887.29 671,392.47
06 DOUBLE TIME-Double Time - - WI State Tax 1,235.13 21,421.61
07 RETRO PAID-Retro Paid Aflac 266.89 -
08 RETRO SW PAID-Retro Sworn Paid Aflac Pre Tax 841.20
09 LONGEVITY-Longevity 19,200.00 BGHS School Fund 43.00
10 ELECTED-Elected Officials 3,250.00 Bright Directions 130.00
100 COMP EX PAY-Exempt Comp Time Paid - Child Support Arrears 138.46
101 COMP EX EARN-Exempt Comp Time - Child Support IL 5,545.67
Earned
103 COMP NE PAID-Paid Non-Exempt Comp 26.75 940.71 Child Support WI 969.23
Time
104 COMP NE EARN-Earned Non-Exempt 10.25 - Community Health Charities 84.00
Comp Time
105 COMP NE LOST-Non-Exempt Comp Time - Computer Loan 438.05
Lost
106 COMP SW PAID-Sworn Comp Time Paid Computer Loan 2 50.63
110 COMP SW PAY-Comp Sworn Payout -
112 FLOAT SW PD-Floating Sworn Paid 8.00 390.60 Dependent Care 720.01
115 DBL CMP EARN-Double Time Comp Time - - Fire Dues 1,700.00 -
12 FIRE OT-Fire Overtime 35,462.73 Fire Pension 16,080.89 170,079.36
120 PARK STIPEND-Park District Stipend - Fire Pension-Tier 2 2,275.52 24,066.96
121 CAR ALLOW-Car Allowance 250.00 Fire Pension Supplement percent 85.86 8,585.54
122 INS REIMBURS-Insurance 2,302.23 Flexible Spending Account 3,719.61 -
Reimbursement
123 GOLF STIPEND-Management Stipend - FPAC Dues 125.00
124 VSI-VSI FOP Police -
126 CLOTHING-Clothing Reimbursement Garnishment 75.00
129 MANG STIPEND-Management Stipend General Fund 240.00
130 NIPAS-NIPAS 500.00
13 BONUS-Bonus Pay - Health HMO 663.95
13 POLICE OT-Police Stipend Pay - - Health PPO A 5,389.11
20 ACT LT-Acting Lieutenant 322.00 563.50 Health PPO B 12,413.73
21 ACT SC-Acting Shift Commander 39.00 79.95 ICMA/RC-Flat Amount 13,532.29 -
22 CORP FIELD-Corporal Field Supervisor - - ICMA/RC-Flat Amount 2 5,403.83
23 CORP WATCH-Corporal Watch - - ICMA/RC-Percent 7,495.42 115,346.49
Commander
25 NIGHT SHIFT-Night Shift 989.25 623.26 ICMA/RC-Percent 2 - -
26 SGT WATCH-Sergeant Watch Commander - - ICMA/RC-Flat Amount 3 - -
30 PARK DISTRICT-Police Park District - IMRF 13,012.27 289,162.78
31 CPR-CPR - 428.57 IMRF Life Insurance 320.00 -
50 VAC PAID-Vacation Paid 577.50 23,868.80
51 VAC EARNED-Vacation Earned - - IMRF TIER 2 788.26 17,517.11
53 VAC PAYOUT-Vacation Payout - - IMRF Voluntary 200.00 -
54 VAC SW PAID-Vacation Sworn Paid 397.25 18,828.88 IMRF Voluntary% 111.72 1,117.15
55 VAC SW EARNED-Vacation Sworn Earned - - IRS Garnishment - -
Run by Katie Skibbe on 8/15/2013 10:00:17 AM Page 1 of 2
Pay Day Register
Pay Batch 08/28/ 14
57 VAC SW PAYOUT-Vacation Sworn Payout - - Optional Life Self 559.43
58 VAC PT PAID-Vacation Part Time Paid 16.00 380.93 Police Dues 685.35 -
59 VAC PT EARNED-Vacation Part Time - -
Earned
70 SICK PAID-Sick Paid 218.75 9,791.40 Police Pension 22,007.90 222,078.55
71 SICK EARNED-Sick Earned - -
74 SICK SW PAID-Sick Sworn Paid 152.00 6,700.93 Police Pension-Tier 2 1,056.23 10,658.08
75 SICK SW EARN-Sick Sworn Earned - - PPOA TAX 28.78 -
90 FLOAT PAID-Floating Paid RHS 1,941.49
91 FLOAT EARNED-Floating Earned ROTH IRA 2,102.00 -
93 FLOAT PT PAID-Floating Part Time Paid ROTH IRA Percent 71.41 3,570.56
94 FLOAT PT EARN-Float Part-Time Earned Spousal Support Maintenace 328.15 -
96 HOL PAID-Holiday Paid Trustmark Voluntary Benefit 829.99
97 HOL POL PAID-Holiday Police Sworn Paid
98 HOL PT PAID-Holiday Part Time Paid
99 HOL FIRE PAID-Holiday Fire Sworn Paid - -
Total 21,264.75 $ 804,493.10 Net $ 519,326.56
Total Payroll Expense $ 878,101.05
Benefits Arnoun7t
Basic Life Insurance 61.32
Dental 17,332.42
Fire Pension 80,555.52
Health HMO 4,443.35
Health PPO A 36,064.16
Health PPO B 83,076.22
Illinois Municipal Fund 42,015.20
Police Pension 80,945.38
Tota 1 344,493.57
Gross Payroll 878,101.05
Water/Sewer Transfer (50,555.54)
Buffalo Grove Golf Transfer (32,748.52)
Arboretum Golf Transfer-Michael Peavy (32,458.44)
762,338.55
Transfers
Payroll Account Transfer 519,326.56
ROTH IRA 2,173.41
Illinois State Tax 32,887.29
941 Federal Tax 160,166.54
ICMA Deferred Compensation 26,431.54
RHS-Fire 1,941.49
Flex/Dep Savings 4,439.62
MAP Dues 685.35
Trustmark Voluntary Benefit 829.99
Police Pension 23,064.13
Fire Pension 18,442.27
790,388.19
Run by Katie Skibbe on 8/15/2013 10:00:17 AM Page 2 of 2
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9/15/93
ORDINANCE NO. 93- 76
AN ORDINANCE AMENDING
CHAPTER 5.20, LIQUOR CONTROLS,
OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit
pursuant to the Illinois Constitution of 1970; and
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES,
ILLINOIS, AS FOLLOWS:
Section 1. Subsection F and G are hereby added to Section
5.20.010 of the Village of Buffalo Grove Municipal Code, and are
to read as follows:
5.20.010 Definitions
F. "Keg" means any original package container capable
of holding more than three gallons of beer.
G. "Sale of a keg" means any sale of beer in a keg,
even though the keg is to be returned by the purchaser to
the seller.
Section 2. There is hereby added to the municipal Code of
the Village of Buffalo Grove, section 5.20.225 which is to read
as follows:
5.20.225 Sale of Kegs
A. A licensee who sells a keg shall affix to each keg
sold a tag, furnished by the Local Liquor Control Commis-
sioner, containing an identification number enabling the
purchaser to be identified.
B. The licensee shall keep a logbook of all kegs sold,
showing the identification number on the tag affixed to each
keg, and the purchaser's name, address, telephone number,
driver's license/state identification number, date of birth,
and signature. The logbook shall be available for inspec-
tion by the Village Police Department during normal business
hours.
C. The licensee shall require the purchaser to depos-
it, at the time of the sale of a keg, at least $70.00 for
sale of a keg with a pumper and at least $20.00 for sale of
a keg without a pumper. The deposit shall be refunded only
upon the return of the keg with the tag properly affixed.
Only one deposit fee will be required from a purchaser of
more than one keg at any one time.
D. The licensee shall require the purchaser, at the
time of the sale, to sign a form to be provided by the Local
Liquor Control Commissioner, setting forth the provisions of
this Section and informing the purchaser that the deposit
will be forfeited if the keg is not returned with the tag
properly affixed. The licensee shall retain this form for
90 days after the sale.
E. Any keg not returned with the tag properly affixed
within 60 days following the date of sale shall be consid-
ered lost, and the deposit shall be forfeited. The licensee
shall notify the Village Police Department on a monthly
basis of all deposits that are forfeited.
F. A licensee may retain the forfeited deposit.
G. It shall be unlawful to possess a keg within the
Village which does not have a proper tag affixed or, if the
keg was purchased outside the Village, without proof of
purchase for the keg, including the name and address of the
seller.
Section 3. This Ordinance shall be in full force and effect
as of December 1, 1993 and from and after its passage, approval
and publication. This Ordinance may be published in pamphlet
form.
AYES: 4 - Kahn, Rubin, Braiman, Hendricks
NAYES: 2 - Marienthal, Reid
ABSENT: 0 - None
ABSTAIN: 0 - None
-2-
PASSED: September 20 1993.
APPROVED: September 20 1993.
PUBLISHED: September 21 1993.
APPROVED:, '
Villa President
ATTEST:
6.
1 hereby certify thM the foregoing is a true and
correct copy of the original nar► s that as
id
on the a— day
Of
`111.•� a+� o inane/as ie that the record
pillage Clerk is found on page of
vote on its ; that it w8s
journal On
pubrs do coot
the
-3-
ORDINANCE NO.2009- 7 7
An Ordinance Amending Chapter 5.20,Liquor Controls,and Chapter 9.28,
Disorderly Conduct,of the Village of Buffalo Grove Municipal Code.
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the
Illinois Constitution of 1970; and
WHEREAS, the Lake County Underage Drinking Task Force was formed to
combine the efforts of the Lake County Chiefs of Police and the Lake County After School
Coalition in the prevention of underage consumption of alcohol; and
WHEREAS, the Lake County Underage Drinking Task Force has provided a
model social host ordinance which is intended to hold anyone — not just parents —
accountable for hosting an event or gathering during which underage drinking or illicit
drug use is occurring and also to include locations other than just residences where
underage consumption of alcohol occurs; and
WHEREAS, the model social host ordinance has been submitted for review and
comment to the Lake County State's Attorney's Civil Division which has provided input
which was incorporated into the draft ordinance.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT and
BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, LAKE and
COOK COUNTIES,ILLINOIS,as follows:
Section 1. The foregoing recitals are hereby adopted and incorporated into and made a
part of this Ordinance as if fully set forth herein.
Section 2. Section 5.20.010 of the Buffalo Grove Municipal Code is hereby amended
to read as follows:
5.20.010 Definitions
Except as otherwise defined herein,all words and phrases used in this Chapter shall
have the meaning ascribed to them in the Illinois Liquor Control Act:
A. "Alcohol" means ethyl alcohol, hydrated oxide of ethyl, or spirits of wine,
whiskey, rum, brandy, gin, or any other distilled spirits including dilutions and
mixtures thereof from whatever source or by whatever process produced
B. "Alcoholic beverage" means alcohol, spirits, liquor, wine, beer, and every
liquid or solid containing alcohol, spirits, wine, beer, and which contains one-half
of one percent or more of alcohol by volume and which is fit for beverage purposes
either alone or when diluted,mixed,or combined with other substances.
C. "Bar service" means a permanent or temporary fixture that may be utilized
by seated or standing patrons for the consumption of alcoholic liquor as well as for
the preparation and service of such beverages for consumption by patrons on the
premises.
1
D. "Beer" means any beverage obtained by the alcoholic fermentation of an
infusion or concoction of barley or other grain, malts and hops in water, including,
among other things,beer, ale, stout, lager beer,porter and the like.
E. "Conveyance" means any vehicle, trailer, watercraft or container operated
for the transportation of persons or property.
F. "Event or gathering" means any group of three or more persons who have
assembled or gathered together for a social occasion or other activity.
G. "Host" means to aid, conduct, allow, entertain, organize, supervise, control,
or permit a gathering or event.
H. "Illicit drugs" means any drug, substance or compound prohibited by law,
including but not by way of limitation, drugs prescribed by a physician which are in
the possession of or used by someone other than the person to whom the drug was
prescribed.
I. "Keg" means any original package container capable of holding more than
three gallons of beer.
J. "Liquor Control Act" means the provisions of An Act relating to Alcoholic
Liquors,as amended and as set forth in Illinois Compiled Statutes.
K. "Parent"means any person having legal custody of a juvenile:
(i)As a natural,adoptive parent,or step-parent;
(ii)As a legal guardian; or
(iii)As a person to whom legal custody has been given by order of court.
L. "Public place"means any place to which the public or a substantial group of
the public has access and includes, but is not limited to, streets, highways, and the
common areas of schools, hospitals, apartment houses, office buildings, transport
facilities,parks,businesses or parking lots.
M. "Reasonable steps" means controlling access to alcoholic beverages at the
event or gathering; controlling the quantity of alcoholic beverages present at the
event or gathering ;verifying the age of persons attending the event or gathering by
inspecting drivers licenses or other government-issued identification cards to
ensure that minors do not consume alcoholic beverages while at the event or
gathering; and supervising the activities of minors at the event or gathering, calling
for police assistance in the event people under 21 are in possession of alcohol at the
event or gathering or advising law enforcement in advance of departing one's
residence that the owner will be away and no underage person is authorized to be
present and consume alcohol at the owner's residence.
N. "Religious ceremony" means the possession, consumption and dispensation
of alcohol or an alcoholic beverage for the purpose of conducting any bona fide rite
or religious ceremony.
O. "Residence or premises" means any home, yard, farm, field, land,
apartment, condominium, hotel or motel room, or other dwelling unit, or a hall or
meeting room, park, or any other place of assembly, public or private, whether
occupied on a temporary or permanent basis whether occupied as a dwelling or
specifically for a party or other social function and whether owned, leased, rented,
or used with or without permission or compensation.
P. "Sale of a keg"means any sale of beer in a keg, even though the keg is to be
returned by the purchaser to the seller.
2
Q. "Service area" means any permanent or temporary fixture not intended for
seated or standing patrons but designed for the preparation of alcoholic liquor for
consumption on the premises.
R. "Underage person" means any individual under twenty-one (21) years of
age.
S. "Wine" means any alcoholic beverage obtained by the fermentation of the
natural contents of fiuits or vegetables containing sugar, including such beverages
when fortified by the addition of alcohol.
Section 3. Section 5.20.192 of the Buffalo Grove Municipal Code is hereby amended
to read as follows:
5.20.192 Social host responsibility
A. It shall be unlawful for any person to permit, allow, host or fail to take
reasonable steps to prevent an event or gathering at his or her place of residence or
other private property, public place, any other premises under his or her control, or
in any conveyance where illicit drugs or alcoholic beverages have been consumed
by an underage person, if such person either knows or reasonable should know that
an underage person has consumed any illicit drugs or alcoholic beverages.
B. A person who permits, allows or hosts an event or gathering shall be
deemed to have known or should have known that an underage person has
consumed illicit drugs or alcoholic beverages if the person has not taken all
reasonable steps to prevent the consumption of illicit drugs or alcoholic beverages
by underage persons.
C. A person who permits, allows or hosts an event or gathering shall be
rebuttably presumed to have known or should have known that underage persons
have consumed illicit drugs or alcoholic beverages if such person is present at the
premises of the event or gathering at the time any underage person consumes illicit
drugs or an alcoholic beverage.
D. This section shall not apply to conduct involving the use of alcoholic
beverages that occurs at a religious ceremony or exclusively between an underage
person and his parent or legal guardian as permitted by Illinois State Law.
E. It is the duty of any person who permits, allows or hosts an event or
gathering at his or her place of residence or other private property, public place,
any other premises under his or her control, or in any conveyance, where underage
persons will be present to take all reasonable steps to prevent the consumption of
illicit drugs or alcoholic beverages by any underage person at the event or
gathering.
F. A person who hosts any event or gathering does not have to be present at
the event or gathering to be liable under this section.
Section 4. Section 9.28.025 of the Buffalo Grove Municipal Code is hereby amended to
read as follows:
3
9.28.025 Public nuisance assemblages.
It is unlawful for the owner or person in control of any real or personal property
within the Village to knowingly cause, permit or condone, or negligently permit or
condone thereon any assemblage of persons that endangers the peace, safety and
tranquility of the residents of the Village.
Section 5. If any section, paragraph, clause or provision of this ordinance shall be held
invalid,the invalidity thereof shall not affect any other provision of this ordinance.
Section 6. This ordinance shall be effective upon its passage,approval and publication.
This ordinance may be published in pamphlet form.
AYES: 5 - Braiman, Glover, Trilling, Stone, Sussman
NAYES: 0 - None
ABSENT: 1 - Berman
PASSED: December 7 '-L ,2009.
APPROVED: December 7 ,2009.
PUBLISHED: December 8 ,2009•
APPROVED:
Village President
ATTEST:
q .Village Clerk
4