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2014-12-15 - Village Board Regular Meeting - Agenda Packet VILLAGE OF VILLAGE OF t{�uffao BUFFALO GROVE VV Gr°u� lop Fifty Raupp Blvd Buffalo Grove,IL 60089-2196 Phone 847-459-2500 Fax 847-459-0332 Village Clerk Janet M.Sirabian STATE OF ILLINOIS ) ss. COUNTY OF COOK ) CERTIFICATE I,Janet M. Sirabian, certify that I am the duly elected and acting Village Clerk of the Village of Buffalo Grove, Cook and Lake Counties, Illinois. I further certify that the attached meeting notice and agenda were posted inside the Agenda Board located outside the front door of the Buffalo Grove Village Hall, 50 Raupp Boulevard, Buffalo Grove, Illinois at 11:00, A.M. on Friday, December 12, 2014 and thereafter were continuously viewable from the outside until said meeting and further were posted on the Village of Buffalo Grove's website for the purpose of compliance with the Open Meetings Act. Dated at Buffalo Grove, Illinois,this 12th day of December, 2014. 6/. (%itiLL C9WL Ilage Clerk )C1,111- 6/444-fia By T -� 4• VILLAGE OF Meetingof the Village of Buffalo Grove Fifty Raupp Blvd uffal0 g Buffalo Grove, IL 60089-2100 6rour Board of Trustees Phone:847-459-2500 MIP Regular Meeting December 15, 2014 at 7:30 PM 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Minutes A. Minutes of the December 1, 2014 Village Board Meeting 5. Approval of Warrant A. Presentation and Reading of Warrant #1240 6. Village President's Report A. Commendation Honoring Lynne Schneider(President Braiman) B. Proclamation: Congratulating Bob Pfeil on his Retirement (President Braiman) 7. Village Manager's Report A. Welcome Christopher Stilling, Director of Community Development B. 2015 Winter Maintenance Plan Presentation (Trustee Stein) • C. Credit Card Usage Report (Trustee Ottenheimer) D. 2015 Golf Marketing Plan (Trustee Ottenheimer) 8. Special Business A. Public Hearing: Fiscal Year 2015 Appropriation Ordinance (Trustee Ottenheimer) 9. Reports from the Trustees 10. Consent Agenda All items listed on the Consent Agenda,which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. (Attached). Consent Agenda: Ordinances and Resolutions None. Consent Agenda: Unfinished Business None. Consent Agenda: New Business Village Board of Trustees-Agenda Page 1 A. Authorization to Bid Cold Patch Asphalt Material (Trustee Stein) SUMMARY: The Village of Buffalo Grove is the lead agency in the procurement of Cold Patch Asphalt for a number of Municipal Partnering Communities and as such is seeking authorization to seek bids for this material. B. Authorization to Bid Replacement Plow Vehicles and Equipment (Trustee Stein) SUMMARY: This bid request is for replacement of one 1995 and one 1996 plow truck with two current model year truck chassis, dump body, and equipment for snow and ice control and other assigned operations. C.Authorization to Bid Replacement Water Utilities Service Van (Trustee Stein) SUMMARY: This bid request is for the replacement of a 2002 Chevy Van with a current year Ram Promaster 3500 or equivalent vehicle for use by the water department and any other assigned operations. D.Authorization to Execute an Agreement with MGP Inc. for GIS Services (Trustee Sussman) SUMMARY: Staff recommends approval of a three year service provider agreement with MGP Inc. for GIS services for the Village of Buffalo Grove for fiscal year 2015. 11. Ordinances and Resolutions A. Ordinance No. 2014-81: An Ordinance Authorizing Appropriations for the Village of Buffalo Grove for the Period January 1, 2015 Through December 31, 2015. (Trustee Berman) B. Ordinance No. 2014-82: An Ordinance Abating Taxes Levied for the Village of Buffalo Grove, Cook and Lake Counties, Illinois (Trustee Ottenheimer) C. Resolution No. 2014-33: A Resolution Approving an Agreement with Siemens Industry for Performance Contracting Services (Trustee Trilling) D. Ordinance No. 2014-83: Approving an amendment of a Planned Unit Development, GW Property Group, 245 McHenry Road (Trustee Ottenheimer) E. Resolution No. 2014-34: Regarding the 2014 Petition by CRM Properties (President Braiman) 12. Unfinished Business 13. New Business A. Request to Reconsider December 1, 2014 Motion Directing the Village Attorney to Issue an Opinion on a Referendum Question (President Braiman) B. General Advisory Referendum Regarding the Downtown Project(Trustee Stein) 14. Questions from the Audience Village Board of Trustees-Agenda Page 2 Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager,Village staff or an appropriate agency for review. 15. Executive Session A. Personnel: Section 2(c)(1) of the Illinois Open Meetings Act B. Collective Bargaining: Section 2(c)(2) of the Illinois Open Meetings Act 16. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilitie4 contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons Village Board of Trustees-Agenda Page 3 Meeting of the Village of Buffalo Grove Fifty Raupp Blvd � Buffalo Grove, I L 60089-2100 Board of Trustees Phone:847-459-2500 Regular Meeting December 15, 2014 at 7:30 PM 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Minutes A. Minutes of the December 1, 2014 Village Board Meeting [GO TO] 5. Approval of Warrant A. Presentation and Reading of Warrant#1240 [GO TO] 6. Village President's Report A. Commendation Honoring Lynne Schneider (President Braiman) [GO TO] B. Proclamation: Congratulating Bob Pfeil on his Retirement (President Braiman) [GO TO] 7. Village Manager's Report A. Welcome Christopher Stilling, Director of Community Development [GO TO] B. 2015 Winter Maintenance Plan Presentation (Trustee Stein) [GO TO] C. Credit Card Usage Report (Trustee Ottenheimer) [GO TO] D. 2015 Golf Marketing Plan (Trustee Ottenheimer) [GO TO] 8. Special Business A. Public Hearing: Fiscal Year 2015 Appropriation Ordinance (Trustee Ottenheimer) [GO TO] 9. Reports from the Trustees 10. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. Consent Agenda: Ordinances and Resolutions Consent Agenda: Unfinished Business Consent Agenda: New Business A. Authorization to Bid Cold Patch Asphalt Material (Trustee Stein) SUMMARY: The Village of Buffalo Grove is the lead agency in the procurement of Cold Patch Asphalt for a number of Municipal Partnering Communities and as such is seeking authorization to seek bids for this material. [GO TO] B. Authorization to Bid Replacement Plow Vehicles and Equipment (Trustee Stein) SUMMARY: This bid request is for replacement of one 1995 and one 1996 plow truck with two current model year truck chassis, dump body, and equipment for snow and ice control and other assigned operations. [GO C. Authorization to Bid Replacement Water Utilities Service Van (Trustee Stein) SUMMARY: This bid request is for the replacement of a 2002 Chevy Van with a current year Ram Promaster 3500 or equivalent vehicle for use by the water department and any other assigned operations. [GO TO] D. Authorization to Execute an Agreement with MGP Inc. for GIS Services (Trustee Sussman) SUMMARY: Staff recommends approval of a three year service provider agreement with MGP Inc. for GIS services for the Village of Buffalo Grove for fiscal year 2015. [GO TO] 11. Ordinances and Resolutions A. Ordinance No. 2014-81: An Ordinance Authorizing Appropriations for the Village of Buffalo Grove for the Period January 1, 2015 Through December 31, 2015. (Trustee Berman) [GO TO] B. Ordinance No. 2014-82: An Ordinance Abating Taxes Levied for the Village of Buffalo Grove, Cook and Lake Counties, Illinois (Trustee Ottenheimer) [GO TO] C. Resolution No. 2014-33: A Resolution Approving an Agreement with Siemens Industry for Performance Contracting Services (Trustee Trilling) [GO TO] D. Ordinance No. 2014-83: Approving an amendment of a Planned Unit Development, GW Property Group, 245 McHenry Road (Trustee Ottenheimer) [GO TO] E. Resolution No. 2014-34: Regarding the 2014 Petition by CRM Properties (President Braiman) [GO TO] 12. Unfinished Business 13. New Business A. Request to Reconsider December 1, 2014 Motion Directing the Village Attorney to Issue an Opinion on a Referendum Question (President Braiman) [GO TO] B. General Advisory Referendum Regarding the Downtown Project (Trustee Stein) [GO TO] 14. Questions from the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 15. Executive Session A. Personnel: Section 2(c)(1)of the Illinois Open Meetings Act B. Collective Bargaining: Section 2(c)(2)of the Illinois Open Meetings Act 16. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove,in compliance with the Americans with Disabilities Act,requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons. Minutes of the December 1, 2014 Village Board Meeting 4-A Overview Staff recommends approval. Attachments M120114.pdf Trustee Liaison Staff Contact Clerk Sirabian Dane C Bragg, M.o�n.d�aY>............December ...1..5......2.0.1.4.............................................................................................A.............pprova.l of...Minutes ..._...Item ....�...4._A........................................................................................................... 12907 12/01/2014 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,DECEMBER 1,2014 CALL TO ORDER President Braiman called the meeting to order at 7:33 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Braiman;Trustees Berman,Trilling,Sussman,Terson, Stein and Ottenheimer. Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jeff Stein,Assistant Village Attorney;Jennifer Maltas,Deputy Village Manager; Scott Anderson,Director of Finance;Andrew Brown,Deputy Finance Director;Art Malinowski,Director of Human Resources;Evan Michel,Management Analyst;Brett Robinson,Director of Purchasing;Brian Sheehan,Building Commissioner;Mike Reynolds,Director of Public Works;Mike Skibbe,Deputy Director of Public Works; Bob Pfeil,Village Planner;Darren Monico,Village Engineer; Geoff Tollefson,Director of Golf Operations; Police Chief Casstevens; and Fire Chief Vavra. APPROVAL OF MINUTES Moved by Ottenheimer,seconded by Terson,to approve the minutes of the October 27,2014 Committee of the Whole Meeting(Civics Forum). Upon roll call,Trustees voted as follows: AYES: 5—Berman, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None ABSTAIN: 1 —Trilling Motion declared carried. Moved by Terson,seconded by Stein,to approve the minutes of November 3,2014 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. Moved by Berman,seconded by Ottenheimer,to approve the minutes of November 17,2014 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. WARRANT#1239 Mr.Anderson read Warrant#1239. Moved by Trilling, seconded by Sussman,to approve Warrant#1239 in the amount of$6,238,838.16,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None 12908 12/01/2014 Motion declared carried. VILLAGE PRESIDENT'S REPORT President Braiman read a Proclamation designating December,2014 as Drunk and Drugged Driving(31)) Prevention Month in the Village of Buffalo Grove and called upon everyone to promote awareness of the impaired driving problem,to support programs and policies to reduce the incidence of impaired driving,and to promote safer and healthier behaviors regarding the use of alcohol and other drugs. President Braiman congratulated staff and Mr.Anderson in particular for another job well done,as Buffalo Grove has again received a Certificate for Excellence in Finance and Reporting from the Government Finance Officers Association. President Braiman noted that Buffalo Grove has been listed as the#7 Family Friendly Community in the State of Illinois by a real estate publication,and he issued congratulations to all those involved in receiving that award. President Braiman congratulated the Stevenson High School football team on winning their first ever State Football Championship,and noted that the Village is very proud of them. VILLAGE MANAGER'S REPORT There is no Village Manager's report tonight. PUBLIC HEARING—PAWN SHOPS&RETAIL SHOPS Moved by Terson,seconded by Trilling,to open the Public Hearing for the Amendment of the Zoning Ordinance, Title 17,Pertaining to Pawn Shops and Resale Shops in the B-2 Business District. Upon voice vote the motion was unanimously declared carried. President Braiman opened the Public Hearing at 7:40 P.M. Roll call indicated the following present: Trustees Berman,Trilling, Sussman,Terson, Stein,Ottenheimer. President Braiman then reviewed the purpose of the Public Hearing. Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Sheehan. President Braiman asked if there were any questions from members of the Board,other public agencies,or the audience;there were none. At 7:43 P.M.,President Braiman continued the Public Hearing until later on in this meeting. TRUSTEE REPORTS Trustee Stein congratulated the Stevenson varsity boys football team,and the Stevenson girls varsity basketball team,and the Buffalo Bills youth football team on their impressive victories this weekend. CONSENT AGENDA President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Resolution#2014-27—Corporate Personal Propertv Replacement Tax 12909 12/01/2014 Motion to pass Resolution 42014-27,regarding Corporate Personal Property Replacement Tax Distribution—2015. Resolution#2014-28—Contractual Street Improvement Motion to pass Resolution 42014-28,approving an Agreement for Design Engineering Services for the 2015 Village Wide Contractual Street Improvement Project. Resolution#2014-29—Loss in Collection on Taxable Property-Cook Motion to pass Resolution 42014-29,requesting the County of Cook Not to Collect the Loss in Collection on Taxable Property in the Village of Buffalo Grove. Resolution#2014-30—Loss in Collection on Taxable Property-Lake Motion to pass Resolution 42014-30,requesting the County of Lake Not to Collect the Loss in Collection on Taxable Property in the Village of Buffalo Grove. Burdeen's Jewelry Store Motion to approve Certificate of Initial Acceptance and Approval: Burdeen's Jewelry Store. Contract Tree Trimmins Motion to award bid for Contract Tree Trimming. Golf Course Maintenance Motion to authorize request for proposals for Golf Course Maintenance. Police Pension Fund Municipal Compliance Report Motion to accept the Village of Buffalo Grove Police Pension Fund—Municipal Compliance Report for December 31,2013. Fire Pension Fund Municipal Compliance Report Motion to accept the Village of Buffalo Grove Fire Pension Fund—Municipal Compliance Report for December 31, 2013. It was requested that Items 10.H.,Police Pension Fund Municipal Compliance Report,and L,Fire Pension Fund Municipal Compliance Report,be removed from the Consent Agenda. Moved by Sussman,seconded by Terson,to approve the Consent Agenda,minus Items 10.H.&L Upon roll call, Trustees voted as follows on the Consent Agenda: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. ORDINANCE#2014-76—LEVY&COLLECTION OF TAXES Mr.Anderson reviewed the proposed ordinance,details of which may be found in the Village Board Meeting Agenda Item Overview that he prepared. 12910 12/01/2014 Moved by Berman,seconded by Trilling,to pass Ordinance 42014-76,for the Levy and Collection of Taxes for the Fiscal Year Commencing on the I"day of January,2015 and ending on the 31"day of December,2015,in accordance with the staff memorandum and draft ordinance contained in Board packets. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. RESOLUTION#2014-31—2015 BUDGET Moved by Berman,seconded by Terson,to pass Resolution 42014-31,adopting the Fiscal 2015 (January 1 — December 31,2015)Budget for the Village of Buffalo Grove,in accordance with the staff memorandum,as well as the budget presented to the Board. Mr.Anderson reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. Craig Horwitz,883 Stonebridge Road,asked several questions on the budget;he believes the budget should be reduced and no larger than the 2014 budget;he urged the Board not to approve this budget and he wants to see the budget cut. Mr.Bragg stated that this is a very conservative budget and that the operating budget has been reduced;the budget is a planning tool;most costs in the budget are for personnel. After lengthy discussion,Trustees voted as follows on the motion: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. ORDINANCE#2014-77—PAWN SHOPS Moved by Terson,seconded by Ottenheimer,to pass Ordinance 42014-77,amending the Zoning Ordinance concerning Pawn Shops and Resale Shops as Special Uses in the Business District. Mr.Bragg reviewed the proposed ordinance and its purpose,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Sheehan. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. President Braiman closed the Public Hearing at 8:30 P.M. ORDINANCE#2014-78—PAWNBROKERS Moved by Terson,seconded by Stein,to pass Ordinance 42014-78,amending Chapter 5.46 of the Municipal Code— Pawnbrokers and Resale Dealers. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None 12911 12/01/2014 Motion declared carried. ORDINANCE#2014-79—MAX TRAINING Moved by Ottenheimer,seconded by Sussman,to pass Ordinance#2014-79,approving amendment of a Special Use in the Industrial District,Max Training,355 Hastings Drive,in accordance with testimony and information provided to the Board. Mr.Bragg reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item Overview Upon roll call,Trustees voted as follows on the motion: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. ORDINANCE#2014-80—GW PROPERTY GROUP This item was withdrawn from the agenda. RESOLUTION#2014-32—SENATE BILL 16 Moved by Berman,seconded by Trilling,to pass Resolution#2014-32,opposing Senate Bill 16. Mr.Bragg reviewed the proposed resolution,details of which are contained in Village Board Meeting Agenda Item Overview that he prepared. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. WALL PANEL/SKYLIGHT PROJECT Moved by Stein,seconded by Ottenheimer,to award bid to Expedia Construction Corporation for the Wall Panel and Skylight Project. Mr.Bragg reviewed the proposed bid award,details of which are contained in the Village Board Meeting Agenda item Overview prepared by Mr.Robinson. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. POWERED COTS/LOADING SYSTEMS Moved by Trilling,seconded by Ottenheimer,to authorize purchase of Powered Cots and Loading Systems. Mr.Bragg reviewed the proposed purchase,details of which may be found in the Village Board Meeting Agenda Item Overview prepared by Chief Vavra. 12912 12/01/2014 Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. ADVISORY REFERENDUM Moved by Stein,seconded by Sussman,to authorize a General Advisory Referendum regarding the Downtown Project to be placed on the April 7,2015 Consolidated Election Ballot in Cook and Lake Counties,in accordance with information detailed in Board packets. President Braiman stated that he has a concern with the procedure,as the exact wording is not available,and more direction is needed from counsel as far as the legality of an advisory referendum and the proper language. Since voter turnout in municipal elections is low,he would like staff to determine whether or not there is an alternative method to obtain public input. In answer to questions from Trustee Berman,Mr.Raysa stated that he believes the Board does have the authority to place a policy,non-binding referendum on the ballot. Mr.Raysa stated that he has not been asked the question with regard to a binding referendum,and he has not done research on that topic. Mr.Raysa stated that,since there is no resolution before the Board tonight,it would be in violation of the Open Meetings Act to act on a resolution at this meeting. Mr.Raysa stated that he could be prepared by the December 15, 2014 meeting with language and a resolution, Trustee Berman suggested that Trustee Stein modify the motion to read that the Board direct staff and the Village Attorney to provide both the legal input and to draft an appropriate resolution to be brought back at either of the next two Board meetings. Trustees Stein and Sussman agreed to this modification of the motion. President Braiman reviewed the motion to direct the Village Attorney to opine on the legality of a non-binding and/or a binding referendum on the subject and to create and provide to the Board alternate suggested language for the binding or non-binding referendum at the next Village Board Meeting. Trustees Stein and Sussman accepted the amended motion. Trustee Sussman stated that she wants the phrase"Mr.Malk's concept of a downtown"in the wording. There was no opposition to asking staff to come up with alternative methods of public opinion. Rob Sherman,778 Stonebridge Lane,stated that there was a desire for a downtown years ago,but now he believes there is more than enough retail and housing and there is no need for a downtown;he stated that the golf course is an asset that is being used exactly for its intended purpose. Celeste Sherman,778 Stonebridge Lane,does not feel the need for a downtown; she believes we have enough housing and retail and thinks this would be way too much. Brian Costin, 1339 Madison Court South,is in support of the motion tonight;his group would prefer a binding referendum;he submitted copies of the electronic petitions that they have obtained;he submitted the suggested wording of the referendum by the group;they believe a referendum is important. In answer to a question from Trustee Berman,Mr. Costin stated that he believes that a Home Rule Community may submit a binding referendum to the voters. 12913 12/01/2014 Trustee Berman stated that it is his belief that a binding referendum is not available to the Village on this type of question. Trustee Terson stated that there is a problem with a binding referendum because,once the final financing options are available,the project might not be feasible,therefore,there would be no need for a referendum. Bill Nielsen,Elmwood Drive,stated that we do not need another Town Center. Surrounding retail areas are having problems. A resident of 88 Manchester,is vehemently opposed to a downtown development,and is in support of a binding referendum,and he urged the entire Board to go along with support of a referendum. Diana Lewis,77 Manchester,opposes going forward with any redevelopment of the golf course without community input;there should be multiple ideas and proposals and ideas brought forward to determine the best utilization of that open space. Dave Weidenfeld, 830 Dorncliff,suggests that a referendum is the only vehicle to move anything along with public input. President Braiman stated that it is important for the Board to get factual information before a decision is made;he believes every member of the Board is open to hearing from everyone and reviewing facts before a decision is made. The job of the Planning&Zoning Commission is to present the best plan possible to the Board,and then it is up to the Village Board to determine whether or not to move forward with a plan. A resident of 108 Circle Drive stated that he hopes the Board will make sure that the referendum appears on the April ballot;he does not believe this proposal is in the best interest of the Village and definitely not in the best interest of his neighborhood;this proposal has a lot of problems. Joanne Meyerhoff,430 Weidner Road,stated that her very first vote after moving into Buffalo Grove was to vote for the golf course and to vote for the referendum to pay for the golf course,and she believes that we should have a binding referendum as to whether or not taxpayers should pay for this proposal; she remembers when the Town Center was built,and it was not what was promised;the residents of Buffalo Grove are not prepared to be disappointed again. Elliott Hartstein,908 Providence,stated that the concept of a referendum frustrates him,because he strongly believes that elected officials are entrusted with making decisions;he believes that the Board will weigh the evidence and make decisions in the best interest of the total community. Mr.Hartstein believes that this is unique because the property was acquired through a referendum of the community;he believes there should be a non- binding referendum,as well as trying to find other vehicles to obtain public input. Mr.Bragg stated that the property was acquired by the Village,and subsequently there was a referendum for the issuance of bonds to pay off the purchase contract. A resident of 630 Alsace Circle stated that he and his wife are vehemently opposed to this plan;they believe that a referendum is a reasonable way to get community feedback. Father Dan Whiteside, St.Mary Church,stated that everyone that he speaks to in his congregation is in favor of a referendum; St.Mary is very concerned about this development because of the proximity to the church property;he asks that there be further study about where the water from the golf course will go;they are concerned about traffic; he strongly encourages the Board to consider a referendum. Bill Saunders,resident,stated that he wants to see a referendum;he suggested that people do not just get one bid when they do a home improvement project,and there should be more than one proposal for this project as well. 12914 12/01/2014 Dan Peterson,308 Lakeview Court,supports the concept of a referendum;this property was zoned open space,and he does not understand why we are at this point at all;the surrounding neighborhood is against this project. Ron Mraz, 1261 Radcliff Road,stated that Mr.Malk promised that this proposal would not cost taxpayers a dime; this is our community and they voted the Board into office,and they believe they should have a voice in development. Marilyn Weissberg,88 Manchester,believe this process is flawed; she believes this proposal is a mistake because of the sheer magnitude of the project; she is in favor of a referendum. Craig Horwitz, 883 Stonebridge Lane,stated that the 2015 budget has a project entitled"Economic Development"; he has filed many FOIA requests,and he believes there must be many more ideas to consider;he supports a referendum. Eleanor Hesse,787 Beechwood Road,stated that we have a golf course paid for by taxpayers,and she questions whether this can be sold to a developer without a referendum. Adam Moodhe, 151 Mary Lu Lane,supports a referendum;he stated that the system does work when people show up and become involved. Rod Stackhouse,resident,stated that he believes Board members have the best interests of the Village at heart;he would like to see the process slow down;he believes there should be a referendum. Ed Osman,Buffalo Grove Road,stated that there was a tremendous flooding problem south of Lake Cook Road,and one reason the Village purchased the golf course was to deal with that flooding problem. Fred Sturgeon,resident,agreed with Mr.Osman about the golf course; everyone was very pleased that this would always be open land to deal with this flooding;he does not believe this is the proper site for a police station;if development is to go forward,it needs to be a different plan. Tim Kobler,resident,asked a question about the process going forward,and he was answered by President Braiman; he believes this should be kept as a golf course and green space;the Board is to act in accordance with the will of the people;he encourages a referendum. Trustee Trilling stated that he has listened to the people both since the beginning of this proposal,as well as for all 13 years that he has been a Trustee;he does not believe there is any cost to having a referendum on the April ballot; he understands that most people present tonight are against any development on the golf course;Trustees were elected to do a job,which is to vet proposals brought before the Board;the role of Trustees is to listen to the residents,as well as the developer;he would like to have heard more about the specifics of a referendum;the Planning&Zoning Commission is charged with putting together the best possible proposal with which they are presented;there are many questions that yet need answers. Trustee Ottenheimer echoed much of what Trustee Trilling stated;the Board has an obligation to gather facts;this is not a done deal,and the Village Board is responsible for doing what is best for the entire Village. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. POLICE PENSION FUND MUNICIPAL COMPLIANCE REPORT 12915 12/01/2014 Mr.Hartstein stated that he removed this item,as well as the next one,from the Consent Agenda so that the large audience could gain insight as to the magnitude of the pension issues. Mr.Bragg and Mr.Anderson briefly reviewed the Village's pension obligations. Craig Horwitz, 883 Stonebridge Lane,asked a question regarding the Pension Funds,which was answered by Mr. Anderson. Moved by Ottenheimer,seconded by Stein,to accept the Village of Buffalo Grove Police Pension Fund—Municipal Compliance Report for December 31,2013. Upon roll call,Trustees voted as follows on the amended motion: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. FIRE PENSION FUND MUNICIPAL COMPLIANCE REPORT Moved by Terson,seconded by Berman,to accept the Village of Buffalo Grove Fire Pension Fund—Municipal Compliance Report for December 31,2013. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. QUESTIONS FROM THE AUDIENCE J.V. Springman thanked everyone that contributed to the success of Buffalo Grove Days. EXECUTIVE SESSION Moved by Sussman,seconded by Trilling,to move to Executive Session for the purpose of discussing Approval of Closed Session Minutes,Section 2(c)(21),of the Illinois Open Meetings Act,and Personnel,Section 2(c)(1)of the Illinois Open Meetings Act. Upon roll call,Trustees voted as follows: AYES: 6—Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. The Board moved to Executive Meeting from 10:29 P.M.to 10:45 P.M. ADJOURNMENT Moved by Sussman,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:45 P.M. Janet M. Sirabian,Village Clerk 12916 12/01/2014 APPROVED BY ME THIS 15th DAY OF December ,2014 Village President Presentation and Reading of Warrant#1240 5-A Attachments Warrant worksheet 1240.pdf W#1240.pdf(Appendix) Trustee Liaison Staff Contact Trustee Ottenheimer Scott D Anderson, M.o�n.d�aY>............December ...1..5......2.0.1.4.............................................................................................A.............pprova.l of Wa�rra�nt... Ite.m....�...5._A........................................................................................................... VILLAGE OF BUFFALO GROVE WARRANT#1240 15-Dec-14 General Fund: 506,900.09 Illinois Municipal Retirement Fund: 0.00 Parking Lot Fund: 123.36 Motor Fuel Tax Fund: 240,147.52 Debt Service Fund: 0.00 School & Park Donations 0.00 Capital Projects-Facilities: 134,318.36 Capital Projects-Streets: 39,697.61 Health Insurance Fund: 0.00 Facilities Development Debt Service Fund: 0.00 Retiree Health Savings (RHS): 0.00 Water Fund: 154,642.55 Buffalo Grove Golf Fund: 1,156.73 Arboretum Golf Fund: 6,580.45 Refuse Service Fund: 59,559.80 1,143,126.47 PAYROLL PERIOD ENDING 12/04/14 882,994.72 882,994.72 TOTAL WARRANT#1240 2,026,121.19 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President See appendix: Appendix001 - W#1240.pdf Commendation Honoring Lynne Schneider 6-A Attachments Lynne Schneider Commendation.pdf Trustee Liaison Staff Contact President Braiman Jennifer I Maltas, Monday, December 15, 2014 Village Presidents Report-Item : 6-A T Village of Buffalo Grove COMMENDATION Honoring Lynne Schneider WHEREAS Lynne Schneider has been a resident of Buffalo Grove since 1988; and WHEREAS Lynne Schneider has worked for the Buffalo Grove Lincolnshire Chamber of Commerce since 1989; and WHEREAS Lynne Schneider has been the Executive Director of the Buffalo Grove Lincolnshire Chamber of Commerce since 1999; and WHEREAS Lynne Schneider has been a member of the Friends of the Parks and BG Singers for many years; and WHEREAS Lynne Schneider has always been involved with activities and events in Buffalo Grove; WHEREAS Lynne Schneider has been given numerous awards and recognition and was presented with the Outstanding Chamber Exec of the Year Award in 2011 by the Illinois Association of Chamber of Commerce Executives; and WHEREAS Lynne Schneider has been an integral and essential member of the Buffalo Grove community; Now therefore, be it affirmed that I,Jeffrey Braiman, Village President, on behalf of the Board of Trustees, commend Lynne Schneider on her years of dedicated service to the community and wish her well in her retirement. We are all proud to have Lynne Schneider as part of our Buffalo Grove family. Dated this 15th day of December, 2014 in the Village of Buffalo Grove. Janet Sirabian,Village Clerk Jeffrey S. Braiman, Village President Proclamation: Congratulating Bob Pfeil on his Retirement 6-B Attachments Pfeil Retirement Proclamation.pdf Trustee Liaison Staff Contact President Braiman Jennifer I Maltas, Monday, December 15, 2014 Village Presidents Report-Item : 6-13 Village of Buffalo Grove A PROCLAMATION COMMENDING VILLAGE PLANNER ROBERT PFEIL FOR SERVICE TO THE VILLAGE OF BUFFALO GROVE, 1987 —2014 WHEREAS, Robert Pfeil began his career with the Village of Buffalo Grove as Village Planner on April 20, 1987; and WHEREAS, Robert Pfeil has been a long-time member of the American Institute of Certified Planners, the American Planning Association, and the Urban Land Institute throughout his career; and WHEREAS, Robert Pfeil has served as the Village's representative on the Northwest Municipal Conference Bicycle &Pedestrian Committee and is a member of the Northwest Suburban Housing Collaborative Steering Committee; and WHEREAS, during his tenure Robert Pfeil significantly contributed to the growth and development of the Village which involved the growth in population from approximately 26,000 residents and an area of approximately 4.5 square miles to the Village's peak population of 43,000 residents and 9.25 square miles; and WHEREAS, Robert Pfeil coordinated the preparation of the Village's Comprehensive Plans in 1992, 1998, and 2009; and WHEREAS, Robert Pfeil coordinated the Transit Oriented Development Study in 2007 and the Village of Buffalo Grove Bicycle Plan in 2014; and WHEERAS, Robert Pfeil has served the Plan Commission and Planning & Zoning Commission with dedication and respect throughout his entire career; and WHEREAS, Robert Pfeil devoted much of his career to building positive relationships in the development and business community; and WHEREAS, Robert Pfeil has served the Village with integrity, character and professionalism for over 27 years. NOW THEREFORE, BE IT PROCLAIMED by the President and Board of Trustees of the Village of Buffalo Grove that our best wishes go to Robert Pfeil in his retirement effective December 31, 2014 . Welcome Christopher Stilling, Director of Community 7-A Development Overview The Village welcomes Mr. Christopher Stilling as its first Director of Community Development. Mr. Stilling comes with significant professional experience,most recently serving the Village of Cary. Mr. Stilling will be leading the planning, zoning, inspections and economic development functions. Attachments Trustee Liaison Staff Contact Dane C Bragg, Monday, December 15, 2014 Village Managers Report -Item : 7-A 2015 Winter Maintenance Plan Presentation 7-B Overview Public Works Director Michael Reynolds will provide an overview of the 2014-2015 Winter Maintenance Plan. Attachments Letter to Village Manager.pdf Village of Buffalo Grove Winter Maintenance Plan 2014 -2015 (Final Version).pdf Trustee Liaison Staff Contact Trustee Stein Michael K Skibbe, Monday, December 15, 2014 Village Managers Report -Item : 7-13 To: Dane Bragg Village Manager From: Bryan Beitzel Superintendent of Maintenance Date: November 19, 2014 Re: Revised Winter Maintenance Plan On behalf of the Public Works Department, I am pleased to provide you with the final iteration of the revised winter maintenance plan. Although our old snow &ice control plan has widely been viewed as successful throughout the years, improvements in snow fighting technologies, route mapping, staffing efficiencies and equipment demand that our winter maintenance plan improve to not only keep pace with this industry, but to once again lead by example. For your summary I have outlined the following major changes to our winter maintenance plan Staffing & Route Assignments The old plan was never staffed sufficiently to provide consistent 24 hour winter maintenance. Because of this, the "performance curve" of our road conditions varied from point to point throughout a given snow event, depending on how many pieces of equipment were on the street during a given stretch of snow fighting. The new winter maintenance plan provides consistent levels of staffing to support the plan for any snow event, and for any duration snow event. The new plan also provides for other Public Works related emergencies that often take place during winter maintenance activities. This "front line"winter maintenance staff is supported by enough full time employees as well as back up personnel to account for sick leave, vacation leave, comp leave, FMLA leave, etc. The Public Works staff has worked with our GIS Consortium to establish ten (10) routes that all share a relatively equal portion of the lane mileage requiring winter maintenance. Because of this equal division of winter maintenance responsibility, Public Works has been able to establish "Cycle Times" for route completion as routes should be completed in generally the same amount of time. The old snow &ice control plan accounted for nine (9) salting routes, and twenty(20) plowing routes,with each plowing route consisting of both an "A" & "B" route map. In all, the old plan included forty nine (49) different route assignments. The simplification of all winter maintenance routes lends itself to much greater familiarity, consistency and overall proficiency as operators will have a single route, single truck and single responsibility throughout the winter season. Additional program efficiency is expected as drivers and trucks will not lose time switching from salt route to plow route, or plow route A to plow route B during a given snow event, which in many cases required not only the route change but also a vehicle change. Program Performance &Community Expectations The old snow &ice control plan set as our goal an eight (8) hour rate of completion following the end of a given snow event. Despite the reduction in staff and equipment on the street at any one time, we fully expect to achieve the same goal for rate of completion. Additionally, because the Public Works can now staff the program route assignments fully for a twenty four (24) storm event (or longer)the general public should expect to see a much more consistent level of road conditions throughout the event. The new winter maintenance plan will consistently push snow from the center line of the street all the way to the curb during every full Cycle in each assigned route. This will prevent the significant deposit of snow at the foot of driveway aprons during final plow passes. The old snow &ice control plan would often maintain open roadway conditions down the center of all streets while drivers were in their "A" routes. During this time, the snow along the curb lane would increase exponentially with each pass, and ultimately be deposited into the parkway and driveway aprons causing great frustration to our residents. Likewise, this final pass of significant snow was much more likely to cause damage to mailboxes and/or mailbox posts. By now plowing the streets all the way to the curb during every plowing cycle, residents will have much more manageable quantities of snow to remove at any one time. In the past, the Public Works has plowed cul-de-sacs with small pieces of equipment, and then made single clearing passes along the base of driveway aprons in the bulb of those cul-de-sacs. This was done as the deposited snow was of much greater quantity than similar driveway aprons along straight-aways throughout the routes. As the small trucks lacked the plow blade width, power and weight to overcome the centrifugal force and resistance it was necessary to push snow outward towards the outer curb and driveway aprons. In the new winter maintenance plan, cul-de-sacs will be plowed with the large 5-Ton trucks fitted with both 11 ft. nose plows and 10 ft. undercarriage plows. With both blades turned to the rights, staff will plow cul-de-sacs clockwise,thus pulling snow away from the outer curb and depositing it at the inner curb of the cul-de-sac and/or in available parkway space within the cul-de-sac. Not only will cul-de-sac plowing be completed quicker, but plowing in this way will prevent staff from having to make additional clearing passes along the base of driveway aprons. Winter Maintenance Technology In addition to Utilizing our GIS Consortium for accurate route mapping for our program, there are several other technological advances that our new program has incorporated for the winter of 2014- 2015 and beyond. The Public Works Department has purchased and is now using a targeted weather tracking and forecasting software called MxRoadCast. This targeted service not only provides much more detailed forecasting of winter events, but also incorporates pavement temperature data, rate of snowfall for each hour of an event, and even provides recommended road treatment based on the conditions. This will enable the Public Works Department to move beyond the "reactive" measures of the past and perform winter maintenance with a much more "proactive" approach. The Public Works Department will also be using an increased level of liquids this year applied to the road salt at the point of application. The increased liquids will have a much more immediate result when applied as the product will already be in solution, and it will also work to break down the road salt into solution much faster than in previous years. The additional liquids applied will allow the Public Works Department to evaluate if a reduction in road salt is possible to achieve the same level of performance. Any reduction in road salt will have both an environmental impact as well as an impact in the overall costs of winter maintenance activities. The Public Works Department has acquired equipment that will allow us to make our own salt brine in house, and combine it at different blend rates with the product"Beet Heat". This organic beet juice product is a concentrated proprietary formula used last winter during the extreme cold temperatures with great success. The combined use of blended materials both purchased and made in house by staff will result in a reduction in the overall costs of liquids used in the program. In addition to the potential costs savings,the ability to blend liquid product targeted towards specific snow events,with specific air and pavement temperatures affords us ultimate flexibility for an educated and targeted winter maintenance response. The new winter maintenance plan is the result of the collective input of both management and staff. The attached final document breaks down the plan into nine (9) chapters that explain the new plan in greater detail, but are much easier to read and understand than the 120+ page snow plan that preceded it. I look forward to your review, questions and comments. Respectfully, Bryan Beitzel Cc: Jenny Maltas—Deputy Village Manager Mike Reynolds—Director of Public Works Mike Skibbe—Deputy Director of Public Works Village of Buffalo Grove Winter Maintenance Program F gg ii '1 / ii ly ��✓" ,. � � � ,l�/1✓ill,.,� �✓�/ r � %��7�u%%� ��%�� jt � ,p%�"/�','f" l�ad��; "%,✓/�� r�� " l ''�,�," i��/l�ti�,,,,jr�%)� ��i it i��.11 �M �,.{ Public Works Department Operation Division 2014 — 2015 i,I VY ,yl l l",[,1 I A Jr,,i if a "J'if°l, IP"gym%"" y")ne Shill '4 ',r345 "gran llBeItzel irtry 4 9'?',,f; "ipiP,wei&g r qr, Mr. Reynolds, l am pleased to provide to you the final version of the revised Winter Maintenance flan for snowry ice control operations. As you are aware,a great deal of thought, discussion time and energy has been put into this new plan, The collective efforts of tenth management and staff were essential in its creation and subsequent revisions that have taken place to reach this final version. The contributions of management and staff have proven to be invaluable„and the cooperative efforts demonstrate great commitment towards the program goals. This new plan includes significant changes in our winter maintenance operations,but the quality and high level of performance remains in tact, as do caur expectations for suaccess. Management is coordinating with section supervisors to plan thorough training for all l'W employees on the new plan. Tentatively this training will be schedules during the week of October 27 - 3 1. This will include both front line personnel as well as back up personnel. As you requested the new plan has°"streanahtied" the old bulky 120 page document into a clean 3,0 page document that outlines all of our program goals in a way that is easily read and understood by both staff and the general public. As we have done during every winter maintenance season, the plan will be evaluated and adjusted (if necessary) to assure the highest level of service to our community during a given snow event,or on the whole as improvements to the plan become apparent. Please let me know if there are any questions or comments. Respectfully submitted, Bryan lleitzel An Internationally,nationally, c cwr•ecl ited Public Wor-ks Agency Table of Contents - Chapter 1: Program Route Assignments Pg. 1—2 - Chapter 2: Performance Goals & Objectives Pg. 3 - Chapter 3: Pace/Metra & Municipal Campus Maintenance Pg. 4—5 - Chapter 4: Snow Fighting Equipment Pg. 6—7 - Chapter 5: Sidewalk Snow Removal Pg. 8—9 - Chapter 6: Staffing &Winter Maintenance Assignments Pg. 10— 11 - Chapter 7: 5 Year Plan for Winter Maintenance Pg. 12— 14 - Chapter 8: Snow& Ice Control Route Mapping Pg. 15 • Village Route Maps Pg. 16—25 • Streets maintained by other agencies Pg. 26 - Chapter 9: Municipal Code, Village Ordinances, Mailbox Damage Policy Pg. 27—28 • Mailbox Installation Diagram Pg. 29 - Supporting Documentation • Snow& Ice Report Spreadsheet Pg. 30 • Snow& Ice Season Summary Report Pg. 31 • Snow& Ice Operator Report Pg. 32 • Resident Complaint/Concern Form Pg. 33 Chapter I Snow& Ice Control Program Route Assignments The Village of Buffalo Grove Public Works Department is responsible for the removal of snow& ice from 120.74 centerline miles of public streets and Village parking lots. There are also 27.02 miles of additional roads within the municipal boundaries that are not part of this program, and are maintained by a variety of State, County and Township agencies. The goal of the Snow& Ice Control Program is to maintain pavement surfaces on all Village streets throughout the winter season, and to have all Village Streets cleared "curb to curb" within eight (8) hours of the snow ending for any given winter snow event. The Village of Buffalo Grove Public Works Department Snow & Ice Control program is supported by all Sections that comprise the Public Works Division, and all full time staff members will be trained in our program goals, and operational procedures. Route Assignments The Public Works Department has divided the Village roads into ten (10) clearly defined route assignments. These route assignments will each have approximately twelve (12) centerline miles of Village roads to maintain during any response level of our snow& ice control operations. (see Chapter 8) In addition to the ten (10) route assignments tasked to maintain the Village roads, an additional staff member has been assigned to the Pace/ Metra parking lot and sidewalk snow removal. All of these assigned routes will be supported by a Central Garage mechanic working with each shift. The Public Works Department has established two (2) snow &ice crews, who will each be responsible for snow &ice activities during a twelve (12) hour period each day. One crew will be responsible for after hours snow& ice activities between 12:00 am—12:00 pm, while the second crew will be responsible for after hours snow&ice activities between 12:00 pm— 12:00 am. On a weekly basis, these crews will rotate between the AM and PM responsibilities. In the event of a prolonged snow event, these crews will work successively in a "12 hours on—12 hours off' sequence to maintain the service level on all roads. In addition to the two (2) assigned snow &ice crews,full time staff that is not assigned to either of the designated snow &ice crews will be available during the normal business hours to support snow& ice control activities in smaller plow vehicles. If determined by the Deputy Director of Public Works or designee, these support staff members will be assigned to specific routes/areas of greatest need during a storm event. In the event of a major storm event, these employees will be available for after hours snow& ice control, as determined by the Deputy Director of Public Works or designee. Additional support staff comprising of off duty Fire, Police & Engineering staff members will be recruited before the snow season and take part in the training activities. The utilization of the these support personnel will be determined by the Deputy Director of Public Works or designee in the event that prolonged or severely heavy snow is forecast, or as other factors affecting Public Works staff levels are encountered. Response Levels The Village of Buffalo Grove Public Works Department desires to maintain passable roads throughout the Village during any winter storm event. It is also our desire to provide consistent, road conditions during any period of winter road maintenance. To this end,the Public Works Department has established specific route assignments that will be serviced during and throughout any winter storm event. These route assignments provide the basis for all winter maintenance activities, and will be staffed equally during any period of the day or night, until such time that the winter storm event has subsided, and clean up has been completed. Level 1—Salt Event When road conditions begin to deteriorate due to winter weather, the Public Works Department will deploy ten (10) 5-Ton salt/plow trucks equipped with road salt spreader boxes and one hundred gallon liquid de-icing sprayer tanks. These units will proceed through their routes and apply road salt and liquid de-icer on all Village roads to achieve safe driving conditions. Note—It is important to remember that road salt and liquid de-icer requires a combination of time, traffic and sunlight to achieve a full melt off of any accumulated snow. The application of road salt will not achieve immediate "bare pavement" conditions. Level 2—Plowing Event As snow continues to fall and accumulate it will become necessary to cease salting operations and begin to plow snow. Using the same route assignments and the same equipment, staff will proceed through their designated routes plowing and scraping off accumulated snow. When the snow is done falling, staff will begin the process of road salt and liquid de-icer application as road surfaces are plowed off. Staff will utilize the same 5-Ton salt/plow trucks which are fitted with eleven (11)ft. plow blades, and ten (10) ft. undercarriage plow blades. Full time employees will staff two (2) crews each with twelve (12) hours of snow plowing responsibility. These two (2) crews will respond to work as directed by the Deputy Director of Public Works or his designee to assure that the road conditions throughout our community are passable during any snow event. In the event of a large snow event, the Deputy Director of Public Works or his designee may assign additional full time staff to assist with snow plowing operations during the normal business hours, or during overtime hours depending on availability and/or other Public Work related projects or emergencies. In the event of a large slow moving snow event, the Deputy Director of Public Works of his designee may assign additional "off duty' Police or Fire Department personnel to assist in snow plowing operations. All personnel will be trained on procedures and equipment prior to being assigned winter maintenance activities, and all will be provided the Snow & Ice Control plan. Chapter 2 Snow& Ice Control Performance Goals & Objectives The Snow & Ice Control Plan has divided the streets maintained by the Public Works according to center line miles, as well as anticipated Plowable lane miles. The Public Works Department has assigned equipment for these Routes, targeted towards the anticipated Plowable lane miles,the targeted needs of any given Route, and the challenges of each. To this end, it is assumed that given similar road conditions and snow accumulations throughout the community each Route will be completed in a similar time period. During a Snow Event The Public Works Department has established a 6 hour Cycle time for each Snow Route. This means that every street maintained by the Village should be plowed from the center line of the street to the curb every 6 hours. This Cycle also includes at least 2 passes in and around cul-de-sacs as equipment proceeds through their assigned Route. This 6 hour Cycle time does not include final clean up of intersections,final clean up of cul-de-sacs or any miscellaneous "spot cleaning" of the streets. As Route Cycles are completed, operators and equipment will start over and proceed through their assigned Routes again. This activity will continue for the duration of any snow event until the snow has stopped, and clean up procedures can begin. (note: Cycle times will be evaluated throughout the season to gauge Route& Driver performance) During a snow event, staff will utilize road salt and liquid de-icer as instructed by the shift Supervisor. In a prolonged snow event the use of chemicals will cease unless road conditions demand otherwise. Shift Supervisors will evaluate road conditions throughout the snow event and communicate instructions and applications rates as needed. Clean up Procedures The Public Works Department has established an 8 hour Cycle time for clean up procedures at the conclusion of a snow event. Each Route will be plowed from curb to curb on every street and cul-de-sac, and complete all clean up at intersections or any miscellaneous locations within the Cycle time. (note: Cycle times will be evaluated throughout the season to gauge Route& Driver performance) When performing final clean up of cul-de-sac bulbs, staff will attempt to push and stack snow in the available parkway spaces in an effort to reduce the windrow deposited into driveway aprons. (note: despite the stacking of snow in the parkways, it is reasonable that cul-de-sac driveway aprons will receive similar quantities of deposited snow as the aprons along the streets. Cul-de-sac driveway aprons will not be plowed by staff as part of routine snow& ice control maintenance) During the clean up procedures, staff will utilize road salt and liquid de-icer as instructed by the shift Supervisor. Supervisors will evaluate conditions and communicate application rates to their crew. Drivers will fully plow the pavement surface before applying chemicals to the road surface. (note: Staff will not apply chemicals to "melt"snow. Staff will plow off all surface snow and apply chemicals to prevent refreezing of the pavement) Chapter 3 Pace/ Metra & Municipal Campus Winter Maintenance PACE/ METRA The Pace & Metra parking lots and sidewalks will be maintained throughout the winter season, and during snow & ice events. The Public Works Department will assign a full time employee to perform ongoing winter maintenance in conjunction with the train schedule for all sidewalks and lots maintained at the facility. The schedule for winter maintenance is as follows. Monday— Friday When it becomes necessary, the Public Works Department will have a full time staff member arrive to work at 5:00 am to inspect the walks and lots, and perform salting on icy surfaces as needed. (as precipitation and temperatures dictate) During a snow & ice event, a full time staff member is assigned to the maintenance of walks and lots as part of the after hours call back. Staff will report to work to clear snow from walks and lots, and salt as needed or as instructed by the crew supervisor. If it becomes necessary to plow accumulated snow, staff will clear snow from the walks and maintain opening plow passes in all of the parking lots, (including access to the Park District dog park at the rear of the lots) and on the main entrances to both the Pace and Metra drop off locations. Staff will continue to perform winter maintenance activities until the final train has arrived and all passengers have been dropped off and depart the facility. Following any plowable snow event, the Public Works Department will staff a morning crew to clear and remove all snow from walks and parking lots before the arrival of the first train of the day. Staff members will arrive to work at 3:00 am and begin the removal of any accumulated snow. Multiple employees with multiple pieces of equipment will clear accumulated snow beginning at the entrance of the facility off of Commerce Ct. and work from the front lots towards the back lots. Staff will also apply salt to plowed surfaces as needed or as instructed by the crew supervisor. (signs will be posted at all entrances encouraging early arriving patrons to park in cleared lots during snow removal activities, and not park in areas yet to be cleared) Weekends Once the final train of the day on each Friday has dropped off Pace/Metra patrons, the weekend schedule for winter maintenance will be in effect. No winter maintenance activities will be performed during the weekends. If plowable snow has accumulated over the weekend, the Public Works staff will report to work early the following Monday to clear all snow from walks and lots (as explained in the previous paragraph). Street Route plows will maintain access to the Park District dog park at the rear of the lots until the end of the snow event. MUNICIPAL CAMPUS WINTER MAINTENANCE The Public Works Department is responsible for the winter maintenance activities to the following list of municipal parking lots. - Public Service Center parking lots - Village Hall parking lots - Police Department parking lots - Buffalo Grove Golf Course parking lots During snow & ice events Public Works staff will maintain these identified parking lots, completing salting and snow removal based on priority and greatest need. The schedule for winter maintenance is as follows. Light Snow—Salting Application During a typical Salt call out, staff will complete parking lot salting as they leave the Public Service Center to begin their assigned Snow & Ice Routes. The crew supervisor will inspect the municipal campus when he has completed his assigned route, and will apply road salt again if deemed necessary. Accumulating Snow— Plowing Application If a winter storm event results in the need to plow accumulated snow from the parking lots, Public Works will utilize the following schedule. Normal business hours: Monday— Friday (7:00 am —3:30 pm) Staff will keep all driving lanes open with clearing passes, and attempt to clear parking stalls and piles of snow as time permits and police staff is available to shuttle vehicles between lots. After hours and weekends: Following normal business hours snow & ice maintenance will be completed by the on call crew mechanic. As time permits the mechanic will clear driving passes in and around the parking lots allowing for emergency equipment to enter/exit as needed. Following any plowable snow event, Public Works will begin removing all snow from the municipal campus. Public Works staff will report to work at 3:00 am and begin the process of clearing all snow from the lots. Staff will coordinate with Police staff to shuttle cars from one lot to the other, and then back so that both lots can be cleared. Once the Police lots have been cleared, staff will move on to the Village Hall, Public Service Center and Golf Course lots. If plowable snow falls leading into a weekend or holiday where full time staff is not expected the following morning, staff will complete final municipal clean up prior to going home. Chapter 4 Snow Fighting Equipment Primary Snow Fighting Equipment (9) 5—Ton Units with nose plow, undercarriage plow, material spreader, and 100 gallon liquid material spreader. UNIT# YEAR MANUFACTURER PLOW TYPE 432 2011 International 11 ft. Bonnell nose plow 10 ft. Bonnell undercarriage 416 2011 International 11 ft. Bonnell nose plow 10 ft. Bonnell undercarriage 424 2007 International 11 ft. Bonnell nose plow 10 ft. Bonnell undercarriage 426 2007 International 11 ft. Bonnell nose plow 10 ft. Bonnell undercarriage 428 2007 International 11 ft. Bonnell nose plow 10 ft. Bonnell undercarriage 422 2002 International 11 ft. Monroe nose plow 10 ft. Monroe undercarriage 439 2000 International 11 ft. Monroe nose plow 10 ft. Monroe undercarriage 418 1997 International 11 ft. Flink nose plow 10 ft. Root undercarriage 434 1996 International 11 ft. Flink nose plow 10 ft. Root undercarriage (1) 10—Ton Unit with nose plow, undercarriage plow, material spreader, and 100 gallon liquid material spreader. UNIT# YEAR MANUFACTURER PLOW TYPE 414 1995 Ford 11 ft. Flink nose plow 10 ft. Root undercarriage Secondary Snow Fighting Equipment (4) 1.5 Ton Dump Trucks with nose plow and dry material spreaders UNIT# YEAR MANUFACTURER PLOW TYPE 415 2011 Ford F450 9 ft. Western nose plow 420 2011 Ford F450 9 ft. Western nose plow 417 2011 Ford F450 9 ft. Western Pro V plow 419 2011 Ford F450 9 ft. Western Pro V plow (5) 1 Ton Pick up Trucks with nose plow UNIT# YEAR MANUFACTURER PLOW TYPE 460 2008 Ford F350 8 ft. Western nose plow 461 2008 Ford F350 8 ft. Western nose plow 470 2008 Ford F350 8 ft. Western nose plow 471 2008 Ford F350 8 ft. Western nose plow 472 2008 Ford F350 8 ft. Western nose plow (3) %Ton Pick up Trucks with nose plow UNIT# YEAR MANUFACTURER PLOW TYPE 450 2002 Chevrolet 2500 8 ft. Western nose plow 457 2002 Chevrolet 2500 8 ft. Western nose plow 441 2002 Chevrolet 2500 8 ft. Western nose plow Specialty Snow Fighting Equipment UNIT# YEAR MANUFACTURER PLOW TYPE ASSIGNED TO 453 2008 Ford F350 Utility Body 8 ft. Western Municipal campus 436 2000 Chevrolet 3500 Dump 9 ft. Monroe Pace/ Metra Additional Snow Fighting Equipment UNIT YEAR TRACTOR TYPE BUCKET CAPACITY FEL 1 2008 Atlas Bobcat S300 % cu.yds. FEL 2 2005 New Holland B110 1-% cu.yds. FEL 3 1998 Volvo L 90 3 cu.yds./5 cu.yds. FEL 4 1999 John Deere 710B 2-% cu.yds. FEL 5 2008 Atlas Bobcat S70 % cu.yds Chapter 5 Sidewalk Snow Removal The Village Board of Trustees has directed staff to remove snow on certain sidewalks in the Village. Sidewalks located near multi-family areas housing senior citizens and retail areas have been identified as sidewalks the Village will maintain during the snow season. In addition to the sidewalks near multi-family housing, the Village will also perform snow removal on sidewalks identified as school routes for children walking to/from school, or sidewalks leading to/from areas of mass transportation. These walks will be cleared when accumulated snow requires plowing. Sidewalk snow removal activities will be completed after all Village maintained streets have been completed. Maintenance on the sidewalks will only take place during normal business hours. The Public Works Department utilizes a combination of three (3) pieces of equipment to complete the 27 miles of identified sidewalks. Two (2) Bobcat skid loaders, (fitted with snow brooms, blowers or plow blades) and one (1) MT Trackless tractor fitted with a snow blower, broom or plow blade. This activity will take approximately 3 men, 1 - 2 business days to complete on all sidewalks identified. List of sidewalks included in the program • The south side of Rt. 68 from village limit to village limit. • The north side of Rt. 68 from village limit to village limit. • The east side of Arlington Heights Rd. from Rt. 68 to Rt. 83. • The west side of Arlington Heights Rd. from Nichols Rd. to south end of pond • The south side of Rt. 83 from Arlington Heights Rd. to Lake Cook Rd. • The north side of Rt. 83 from Arlington Heights Rd. to Checker Rd. • The west side of Buffalo Grove Rd. from Rt. 68 to Port Clinton Rd. except for portion of the segment between Hidden Lakes Dr. and the Indeck property along which a sidewalk has not yet been constructed. • The south side of Deerfield Pkwy. from Buffalo Grove Rd. to Commerce Ct. • The east side of Commerce Ct. from Deerfield Pkwy. to the Pace and Metra Commuter Stations. • The west side of Weiland Rd. from Lake-Cook Rd. to Aptakisic Rd. • The north side of Lake/Cook Rd. from Village Hall to Arlington Heights Rd. • The north side of State Route 22 from Buffalo Grove Rd. to Easton Avenue. • The west side of Checker Dr. from Old Checker Rd. to Rt. 83. • The south side of Ivy Hall Ln. from Indian Spring Ln. to Aspen Dr. • The north side of Golfview Tr. from Buffalo Grove Rd. to Dundee Rd. • The west side of Horatio Blvd. From Pauline Ave. to Armstrong Dr. • The west side of Prairie Rd. from Route 22. to Brandywyn Ln. • The north side of Brandywyn Ln. from Buffalo Grove Rd. to Prairie Rd. List of sidewalks included in the program (cont'd) • The west side of Highland Grove Dr. from Deerfield Pkwy. to Fox Hill Drive. • The north side of Newtown Drive from Weiland Rd. to Highland Grv. Dr. • The west side of Brandywyn Ln. from Aptakisic Rd. to Thompson Blvd. • The east side of Old Arlington Heights Rd. from Thornton Ln. to Dundee Rd. • The east side of Weiland Rd. from Deerfield Pkwy. to Abbot Ct. • The north side of Deerfield Pkwy. from Weiland Rd. to train Tracks • The north side of Lake-Cook Rd. from Buffalo Grove Rd. to Weiland Rd. • The east side of Buffalo Grove Rd. from Lake-Cook Rd. to ort Clinton Rd. • The south side of Route 22 from Buffalo Grove Rd. to Prairie Rd. Certain areas may be temporarily suspended from snow removal due to higher than normal accumulation levels. Staff will advise the Office of the Village Manager if this becomes necessary. Chapter 6 Public Works Staffing Winter Maintenance Assignments The Public Works Department is comprised of forty two (42) full time staff members that will be included in the Snow & Ice Control Plan. This includes the thirtynine (39) present staff members plus the three (3) vacancies yet to be filled in 2014. All full time staff members will be assigned either a primary or secondary responsibility for winter maintenance activities based on program needs, as well as departmental responsibilities outside of the snow & ice control program. Primary Winter Maintenance Assignments (Crew Supervisors in bold type&underlined) Crew#1 Unit# Route # Crew#2 Andrew Peters #418 # 1 Jeff Hennig Mike Marquardt #432 # 2 Steve Fritz Jeff Rogers #424 # 3 Scott Fontanez Pete Rosenberg #416 #4 Tom Wisniewski Forrest Thomson #434 # 5 Karl Rosenberg Bill Litwiler #422 # 6 Tyler Ankney Jason Hartman #439 # 7 Mike Flaherty Andy Dziekanski #426 #8 Tim Malinowski Tom Milas #428 #9 Jeff Mazurek Ron Weinert #414 # 10 Dave Gretz Mike McDonough #436 Pace/Metra Scott Tuccori Steve Johansen #441 Mechanic Jim Wargo Dean Grobarchik #441 Mechanic Dominick Tunzi Kevin Kick #453 Municipal Campus Plowing 3:00 am —7:00 am Bob Whalen # FEL 03 Pace/Metra Plowing 3:00 am —7:00 am (Or as determined by Crew Supervisor&Bob Whalen) Bryan Beitzel #460 Superintendent TBD Secondary Winter Maintenance Assignments Employee Position Employee Position Mike Reynolds Director Mike Skibbe Deputy Director Dave Haisma Superintendent Hans Marx Manager Ben Kruse Manager Michael Soderstrom Maint. Wrkr. I John Duckwall Maint. Wrkr. 11 Mike Fontanez Maint. Wrkr I Eric Hansen Maint. Wrkr. I Chris Krase Maint. Wrkr. I Forestry New Employee Maint. Wrkr. 1 Water New Employee Maint. Wrkr. 1 Building Maint. New Employee Maint. Wrkr. 1 The Public Works Department will staff two (2) Winter maintenance Crews, each of which will cover twelve (12) hours of the 24 hour day. As employees assigned to Primary winter maintenance activities are away from work on leave, employees from the Secondary winter maintenance pool will be moved to the Primary assignments. Each of the crews will be supported by two (2) mechanics that will rotate the weekly mechanic duties. The alternate assigned mechanic will move to the pool of employees who comprise the Secondary list of employees. Alternate Winter Maintenance Assignments—Staffing Additional support staff comprising of off duty Fire, Police & Engineering staff members may be utilized during the winter season. Many factors contribute to the unique characteristics of every winter storm event that could result in this level of staffing. If determined by the Deputy Director of Public Works or his designee, this additional support staff may be called upon to assist with winter maintenance activities. Chapter 7 The Future of Snow& Ice Control Winter Maintenance 5 year Plan The responsibility of performing winter maintenance activities does not begin when the first snow flakes fall. Nor does it end in the Spring as temperatures warm, and the snow melts. Winter maintenance is a year long activity that requires planning, preparation and both short and long term vision. This is an activity that experiences change and growth on a yearly basis, and as such our Snow & Ice Control Plan must incorporate our vision for our future. The five (5) year plan for our departmental goals and objectives outlines both our short and long term vision to succeed in winter maintenance activities. Equipment Over the past seven (7) years half of the primary plowing fleet has been replaced with International 5-Ton plowing units fitted with 11 ft. plow blades and 10 ft. undercarriage plow blades. These new units represent a significant improvement to our overall fleet and plowing capability. The turning radius allows for the larger trucks to perform cul de sac plowing maintenance more efficiently, while also performing primary and secondary street plowing at the same high level we expect. While these new units operate more effectively, they do not increase the "plow cut" per pass, nor do they cut down on the amount of plowed lane miles necessary to complete winter maintenance. For that reason, the Public Works has targeted three (3) of our remaining five (5) 5-Tons to be equipped for winter maintenance differently than in years past. Beginning with Unit#414, the Public Works has targeted a chassis similar to the units recently purchased but equipped with a 12 ft. nose plow and a 10 ft. patrol wing plow. These units will allow the single operator to make a plow cut of approximately 17+ft. on every pass, thereby almost doubling the units effectiveness in removing snow. As one third of the Village's streets measure 34 ft. in width, this new unit will be able to curb primary streets with a single pass in each direction. Following this example, the Public Works anticipates replacing units#418 & #434 with a similar set up. The implementation of multiple units set up in this manner will greatly increase our overall effectiveness and program efficiency. Technology The Public Works is actively searching for software that would provide real time data and tracking of all snow fighting units, while at the same time providing comprehensive data collection and reporting during and following each storm event. The implementation of software such as this will provide real world answers to complaint/concerns reported by motorists or residents throughout our community, and will greatly increase the speed and accuracy of storm reporting and material tracking. Incorporating this technology with our existing equipment and integrating the software with existing operating systems is essential. GIS mapping of all snow & ice routes provides both center line mileage as well as plow mileage for our designated assignments. This allows staff to divide routes into similar lengths and cycle times for completion. In addition to route mapping, GIS also provides the operators with driving routes to maximize the efficiency and reduce route completion cycle times. At present, Public Works staff is working with GIS to produce route maps and driving routes to be used during the 2014— 2015 winter season. In the world of Snow & Ice control, pavement temperature is everything. Response levels, application rates, route cycle times, and driving conditions are all regulated by pavement temperature. Accurately reading and incorporating pavement temperatures into the snow & ice control activities allows a calculated response to any storm event. Fitting our primary plow fleet with pavement temperature gauges allows critical information to be collected by the operators before and during a snow event, and allows the shift Supervisor to direct the application rates for both solid and liquid de-icers. When implemented, this technology should allow for material savings and conservation when possible, and translate into winter cost savings. At present, staff is looking to include this technology on certain units within our fleet for the 2014— 2015 winter season. Up to date weather tracking information is essential for winter maintenance activities. Air temperature, road temperature, dew point, and accurate predicted levels or precipitation have become a major resource for effective winter maintenance. The variables of these determine the response and application rates for winter maintenance materials. Having accurate data allows for winter maintenance responders to apply the appropriate quantities of materials, without applying more than is necessary. The Public Works Department will be utilizing DTN Road Cast real time weather information during the winter of 2014—2015. This system will be evaluated throughout the winter maintenance season. Materials &Application Rates For many years, the Village of Buffalo Grove has used a combination of Road Salt and Liquid Calcium Chloride to perform winter maintenance activities. The target application rate for these products has been 300 lbs. of road salt per center lane mile, with 10 gallons of liquid calcium chloride applied per ton of salt. Although once considered progressive, our application rates would now be considered average when measured against the industry. As technology improves, so does our ability to target application rates for specific temperatures and specific storm events. And with the targeted application of materials, our ability to conserve materials will translate into winter cost savings. The Public Works Department has implemented the following for the winter of 2014— 2015. - The purchase of a third liquid storage tank - The purchase of a salt brine maker - The purchase of a replacement liquid pump w/blending capability - The purchase of blended liquid de-icer concentrate to replace liquid calcium chloride - The increase of liquid application rates from 10 gals to 20 gals per ton of salt - The decrease of application rates for road salt from 300 lbs. to 200 lbs per mile - Standardized liquid de-icer application in the material spreader box on all units Plow Blade Components and Wear Parts For many years the Public Works Department utilized hardened steel cutting edges for all snow plow blades and undercarriage scrapers. Through a generous offer from a cutting edge manufacturer, the Public works was able to field test a "carbide" cutting edge system for one of the 5-Ton units. This carbide system has demonstrated a wear life far superior to that of the steel counterpart. For this reason, during the winter of 2013— 2014 carbide cutting edge systems were purchased and installed on all 5-Ton units. Not only will this prove to be a cost savings during the wear life of the blade, but it will also save countless man hours changing blades during the winter seasons. The increased value of these carbide systems is something that Public Works staff will be looking at as all future cutting edges are purchased, for every size and type of plow utilized for winter maintenance activities. Chapter 8 Snow& Ice Control Route Mapping Village of Buffalo Grove maintenance responsibilities The Village of Buffalo Grove Public Works Department has divided streets maintained as part of our annual snow& ice control program into ten (10) similarly sized maintenance routes. Each route has an approximate twelve (12) center line miles of street to maintain during snow& ice control operations, and each route has been assigned equipment that is similar in size and capability. Operators are responsible for all streets and cul de sacs within their assigned routes during both salting and plowing operations. In addition to the ten (10) street routes assigned to perform winter maintenance,the Public Works Department has also assigned a designated route for snow& ice control at the Pace/ Metra stations and parking lots. Staff will perform snow& ice control maintenance on the sidewalks leading in and around the stations, as well as parking lot and entryway maintenance throughout the winter season. Maps denoting the ten (10)street route assignments and the Pace/Metra route are attached. County&State Agencies responsibilities In addition to the streets maintained by the Buffalo Grove Public Works Department,there are multiple County and State agencies that perform snow&ice control maintenance on streets throughout the Village of Buffalo Grove. The Buffalo Grove Public Works Department does not perform snow& ice control maintenance on any of these streets. Any and all snow& ice related questions, comments or concerns should be directly communicated with the agencies responsible for snow &ice control maintenance on the given streets. Agency Contact Information Illinois Department of Transportation 847-705-4226 Lake County Highway Department 847-377-7498 Cook County Highway Department—District 1 847-397-4145 Cook County Highway Department—District 2 847-827-1164 Village of Wheeling 847-279-6900 Village of Arlington Heights 847-368-5800 Vernon Township 847-634-4600 (Maps denoting the County&State agencies are attached) 0 U ��^u;,,� !r (15) v i! 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'verwoods 4 1� UL LH s C \ MUM Off C❑❑Q❑OOOWE It U VILLAGE OF Snow Boyles PG®ZUe4.L pt'l❑ b Other Agencies / a /� / r Wheeling kook of arPment - D \ > ❑ 7 A Illinois County High of Deans oenton IDOT) / �/� �r� �. �C' ❑�;1� ❑ cook county [Hera Wa oep t t � 1' � count Highway Department c t Fq v p �e. _ hwa De ariment Dist. 2 �... �` """"' Vllage of Wheeling w ��" a �� V'llage of Arrngton Heights (,��1,. e I`ll I O❑ ,.a.:M w..ti: �` �� P.. �� `V F -L, moEx ro nuuaEr+Eo SrR�E�s Vernon Township �a. p .o aa..o .. m�ww �� c� 1 ir. npo. mao�a i �❑ 2 �� r Scale in Feet Arlington ,� f ❑ � �� ° RR oo do Heights i Wheeling Rd edR Roo Roo ❑� ��\� MaP Prepared by the Engineering D':vision.Deft.of Public Works Dole:05/02/00 Revised: 1/25/DB Chapter 9 Municipal Codes—Village Ordinances Mailbox Damage Policy Village of Buffalo Grove Municipal Code Chapter 10.08.010 Parking Restrictions It is unlawful to park any vehicle on any public highway for a period of three minutes at any time after snow begins to fall and for a period of twenty four hours after snow stops falling if the snow on the street exceeds two inches in depth; provided,that said twenty four hour parking restriction shall continue during snow removal operations until completed. As an exception to the provisions of this Chapter, any vehicle may park for a period of time not to exceed thirty minutes while actually engaged in loading and unloading property. (Ord. 95-35 $3 (part), 1995: Ord. 66-1 $ 25, 1966). Chapter 10.08.020 Deposit of snow upon public highway It is unlawful to plow or remove or cause to be plowed or removed ice or snow from any shopping center, parking lot, commercial or institutional service area or driveway or any other public or private service area or driveway and deposit such ice or snow upon a public highway or along the shoulder or edge of a public highway. Such prohibition shall also pertain to a residential driveway or sidewalk. (Ord. 95-35 $3 (part), 1995). Mailbox Replacement Policy It shall be the policy of the Public Works Department to repair all mailboxes that have been damaged by direct contact with a snow plow during snow removal operations. Before the snow season begins, plow operators will drive their assigned routes and make note of those mail boxes that may be a hazard. The driver will also note those mailboxes that are already in state of disrepair for future consideration, if contact is made with snow plow. Residences identified as having mailboxes in disrepair will be notified with a deficient mailbox door tag explaining the mailbox replacement policy. Occasionally during winter plowing when snow has accumulated at the curb to a height greater than three feet, the windrow of snow coming off the snow plow blade will have a wave effect across the top of the snow. This wave effect will dislodge mailboxes from the post. If this occurs, it shall be the responsibility of the resident to replace his/her mailbox. If a mailbox and/or post are damaged by direct contact by the snow plow blade and is beyond repair, it is standard Village policy for the mailbox and/or post to be replaced by the Village with the Village of Buffalo Grove standard mailbox and wooden wolmanized 4" x 4" post as illustrated on the attached installation document. If a decorator mailbox and/or post are damaged by direct contact by the snow plow blade and is beyond repair, the standard procedure is that the Village will replace the mailbox and/or post with the approved standard mailbox and/or post. If the resident chooses to have the decorator or standard mailbox and/or post replaced,the Village will reimburse the resident the cost of materials for the approved standard mailbox and/or post up the amount of$50.00 and it shall be the responsibility of the resident to purchase and install the decorator or standard mailbox and/or post. The following procedure is required for reimbursement ➢ The resident will call the Public Works Department to report the damage within 1 working day of the end of a plowable snow event. ➢ The Public Works will send staff to inspect the damage for a direct plow blade strike ➢ Once the damage has been investigated Public Works staff will respond to the resident and inform them of the Public Works response. If the damage is due to a direct plow blade strike the resident will have the option to buy and install a new mailbox and/or post and submit for reimbursement up to $50.00. The resident will also have the option to have the Public Works Department install the standard mailbox and/or post. If the damage is not due to a direct plow blade strike,the resident will be informed that any repairs or replacement will be done at the resident's expense. ➢ The Public Works will set up a temporary mailbox and/or post for all reported instances of damage so that residents will continue to receive mail. Once the permanent repairs/ replacements are completed the temporary mailboxes and/or posts will be collected. ➢ Mailbox repairs that can be completed prior to the Spring time snow melt and thaw will be completed as soon as possible. Mailbox post replacements will take place following the winter season when snow melt and thaw allows for new post installations. ➢ Residents that have mailbox and/or post damage that choose to repair/replace themselves are responsible to submit receipts for materials to the Public Works Department. Once the repairs and/or replacements have been completed, Public Works staff will inspect the completed work to make sure the installation was done properly. Pending proper installation confirmation, reimbursement will be made to the residents for materials purchased to make the repair up to$50.00. Reimbursement checks will be processed as a purchase order, and will follow the same purchase order procedures as an invoice. Proper Installation of mailbox and/or post Installation requirements for mailboxes and/or mailbox posts have been established by the Village of Buffalo Grove Engineer. Any reimbursement for mailbox repairs or replacements must follow the established installation requirements. The installation of the post and box must be mounted so the face of the box is 12 inches behind the back of curb and set to a height of 42 inches from the top of the curb to the bottom of the box. The post should be set in a hole 10 inches in diameter and 30 inches deep. Concrete should be placed around the post and up to 6 inches from the finished surface. The remaining 6 inches should be back filled with dirt once the concrete has hardened. The material used for the post shall be a 4"x 4" pressure treated post of 1-1/2" I.D. minimum to a 2" I.D. maximum steel or aluminum post, maximum wall thickness 0.154". Installation diagram attached on the following page. d! _f 2 a'/ BACK OF CURB OR EDGE OF PAVEMENT -1I� CII CI1 �iTT� Gi i lV6TI61 6NI — A CONCRETE i a 24a a . -a a. a THE INSTALLATION OF THE POST AND BOX MUST BE MOUNTED SO THE THE FACE OF THE BOX IS 12 INCHES BEHIND THE BACK OF CURB AND SET TO A HEIGHT OF 42 INCHES FROM THE TOP OF THE CURB TO THE BOTTOM OF THE BOX, THE POST SHOULD BE SET IN A HOLE 10 INCHES IN DIAMETER AND, 30 INCHES DEEP, CONCRETE SHOULD BE PLACED AROUND THE POST AND UP TO 6 INCHES FROM THE FINISHED S RFaACE� THE MATERIAL USED FOR THE POST SMALL BE A 4' X 4' PRESSURE TREATED POST OR 1 1/2' I,D, MINIMUM TO A 2' I D, MAXIMUM STEEL OR ALUMINUM POST, MAXIMUM WALL THICKNESS 0154', MAILBOX INSTALLATION I' b�C1 :1 �R'FI6PtM&5`,19rtSt dl]XIMSThtLAT[4AI,DVD I.- CO q ED ED ED CLi CLi CLi CLi CLi CLi CLi Ei ij CO § § § - - - - - - - - - - - - R w w w w w w w w w w w w _ _ _ _ _ _ _ _ _ _ _ ) ) S - - - - - - - - - - - - \ / ) / ) 2 « y 'oo 30 000 CO ® 0 J ) ± ± \ $ _ § $ \ » a § ) co j \ /{ \ « < _ #3 J 2 ( � r = o a ) E/ J CO 2 7 ® } $ \ _ 4 5 g r ) /\ \ / S ± - a. in> & W ® / \) CO Z_ _ ± /}= a \ ) § /) ± E E ® E E E E E E E E E E E E ED a / F } { 2 2 2 2 2 2 2 2 2 2 2 2 k 2 / d [ � $ CO § _ [ � \ { § § ) E 7 LLJ ƒ ; S \ \ 0 J7 \ 77J §co ® / ) ® 3 j \ w LE IL cn \ CO / a \ }\ E a co = w = _ ( E ) j ! �/ ) a O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0} o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o O Z o 0 0 0 0 0 0 0 00 U W Q� Q O IL 00 H H 2 0 0 0 0 0 0 0 0l o w m o w m o 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 m m m m Q O Q O 0 0 0 0 0 0 0 0l o d m o d m o 0 0 0 0 0 0 00 00 w U w U 0 0 0 0 0 0 0 0l o m o m o 0 0 0 0 0 0 N 0 N 0 O O O O O O O O O coO co O O O O O OI O (Y O (Y O O O O O O O 0 0 O O O O O O O O O Q U) O O O O O O O O Z) W w 0 Y O LU nZ U) Z W W 0 L IL O O O O O O O O O CO O co O O O O O O O O 0 0 o 0 0 0 0 0 0 0 go go a co o � o000000 0 o a � o000000 0 00 00 U) w U w U w U o 0 0 0 0 0 0 0l o O �UcoU O 00 U 00 U Oo Z fn Q Q N w o w o 0 0 0 0 0 0 0 Q Q m m 0 0 0 0 0 0 0 0l o m o m o 0 0 0 0 0 0 0 [Y o [Y o000000 0 N 0 N 0 O O O O O O O OI O coO co O O O O O O O O (Y O (Y O O O O O O O O 0 0 O O O O O O O O O Q U O U) O O O O O O O O Z) W Z) w 0 Y O LU O O O O O O O O O O O O O O O O O O CO o CO o000000 0 U Ca7 U Ca7 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 J Z O J Z O O O O O O O O 0 O O � 00 O O O O O OI O m Z m Z O 0 w J w J Z Q Q a U) U) o �� o o0000001 0 U o o 0 0 0 0 0 0 0 w >+ zz U 0z U > wO mQ U) z U) Q Z O !L O O O O O O O 0 Q W V) W W LL 0 >_ ~ } ~O 0 o (n M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M 0 0 0 u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u u = � LLI Z w O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O w m m a z U Q N M V LtS CO I� W T O N M V LtS CO I� W T O N M V LtS CO I� W T O Z J 0 w w Q O= O JD w Q 0 0 0 0 0 0 0 0 0 N N N N N N N N N N M M 2 > 0 m z m Q > IL 0 UO z 0 n LL Q uwi VILLAGE OF BUFFALO GROVE DEPARTMENT OF PUBLIC WORKS OPERATIONS DIVISION OPERATORS REPORT Date Employee Number Route Truck Beginning Ending Time Beginning Ending Loads of Gals of Number Number Time (AM/PM) (AM/PM) Mile/Hour Mile/Hour Salt Used CaCI Used Employee Signature Crew Leader Signature Supervisor Signature snow2 98 2 F�me# _mar, 2j Hl 0$0 2 ,2 R �Fnm § j/§2 j0 . Q ( z ■ m § � \ . ƒ <R � k & & ` e — � } � - o � n � \ � \ � 4 9 Credit Card Usage Report 7-C Overview Since April 1, 2013, the Village of Buffalo Grove has accepted on-line credit card payments for utility billing. The Village has processed 63,665 utility bill payments through October 31, 2014. The Village processes an average of 150 water bills per month that are paid by credit card or 2.53 percent of the total. EZ pay, or direct debit from a bank account, has an average participation of 956 bills per month on average accounting for 15.19% of the total bills paid. The EZ Pay Program is the most cost effective method for both customers and the Village. The second phase of the credit card program will allow customers to pay various licenses including business, liquor, pet and alarm on-line. The licensing payment portal of New World Systems went live December 8th, 2014 and will be available for the FY 2015 renewal period. Additionally, credit card terminals will be installed at the Finance/BuiIding & Zoning counter next month. This will allow customers to make credit card payments for any outstanding balances in person. Credit card payments through the on-line portal are charged a flat rate of two dollars per transaction. The terminals in the Village will charge residents a convenience fee 2.39 percent of the transaction amount. The convenience fee charged enables the Village's vendor to provide this service with no direct cost to the Village. Customers will be notified of the fee prior to the transaction and the fee will be charged as a separate line item on the customer's credit card statement. Staff will provide periodic reports on credit card usage. Attachments Trustee Liaison Staff Contact Trustee Ottenheimer Andrew Brown, Monday, December 15, 2014 Village Managers Report -Item : 7-C 2015 Golf Marketing Plan 7-D Overview The Golf Department will provide a brief two-part presentation. Part one is a recap of the 2014 marketing plan and highlights from the 2014 season. Part two will be a presentation of the 2015 marketing plans for the Buffalo Grove Golf Course and Arboretum Club operations. 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Recommendation of Action Staff recommends discussion. Overview As required under the Illinois Compiled Statutes, Section 5/8-2-9 in Chapter 65 of the Illinois Municipal Code,the Fiscal Year 2015 Appropriation Ordinance for all Village funds has been prepared for public hearing and consideration by the President and Board of Trustees. By statute,this ordinance must be approved and have an effective date no later than the first quarter of the applicable fiscal period. The presentation of this ordinance during the public hearing, and its subsequent adoption,will be the final step in the FY 2015 budget cycle. Notice of the public hearing was published in the Daily Herald on December 5th. Attachments Trustee Liaison Staff Contact Trustee Ottenheimer Scott D Anderson,Finance&GS M.o�n.d�aY>............December ...1..5......2.0.1.4.............................................................................................S.......pe�c.�a.l...B.u�s..n�ess..._...Ite.m....�....8._A......................................................................................................................... V1,11 II AG"I'llOF I wil K. 13L,JIFII AQ 0 010V`11'� �a TO: DANE C. BRAGG FROM: SCOTT D. ANDERSON SUBJECT: 2015 APPROPRIATION ORDINANCE DATE: 12/11/2014 As required under the Illinois Compiled Statutes, Section 5/8-2-9 in Chapter 65 of the Illinois Municipal Code, the FY 2015 Appropriation Ordinance for all Village funds has been prepared for public hearing and consideration by the President and Board of Trustees. By statute, this ordinance must be approved and have an effective date no later than March 31, 2015.The presentation of this ordinance during the public hearing, and its subsequent adoption,will be the final step in the FY 2015 budget cycle. A public hearing must be held regarding the purpose of each appropriation. Notice of such public hearing must be published at least ten days prior to the hearing. The date for the hearing is December 15, 2014. The legal notice for the hearing was published on December 5, 2014 in the Daily Herald.The ordinance may be adopted during the same meeting as the public hearing. The proposed Appropriation Ordinance for FY 2015 totals $98,456,997.The appropriation is $19,719,649 more than the approved budget for the fiscal period.This amount exceeds the underlying budget by 25.1 percent.The purpose of the Appropriation Ordinance is to allow for spending on significant contingencies/emergencies that could not be anticipated while preparing the annual budget. The General Fund appropriations exceed the final approved budget by 9,046,044 or 23 percent. Some additional variances are noted: • $4.8 million provision within the Transfer Non-Operating appropriation for possible increases in either debt service or capital project transfers over and above what was contemplated at the time of the preparation of both the Capital Improvement Plan and Budget. • A$150,000 increase for additional expenditures related to snow and ice control. • A $400,000 contingency for IRMA worker's comp and general liability claims in a higher deductible plan option. • $400,000 provision within Group Medical Insurance and general liability/worker's comp for excessive claims. • $500,000 additional appropriation for equipment. The remaining variance is spread throughout the remaining fund appropriations as a contingency for unexpected expenditures that may arise within the General Fund departments. The Waterworks and Sewerage Fund has appropriations that exceed budget by$3,089,515.The contingencies provided for within the ordinance are as follows: • For possible adjustment to the Lake County Sanitary Sewer treatment fee, plus unanticipated growth in county user/consumers,$.8 million • An additional$1.8 million for capital projects involving lift station and water/sewer main improvements. The remaining amount is allocated to all other Waterworks and Sewerage Fund operating expense accounts with no single line item significantly in excess of budget approvals. The Buffalo Grove and Arboretum Golf Funds have appropriations that exceed budget by $286,538 or 11 percent. The contingencies provided for address unforeseen building, irrigation and course repairs, chemical and fertilizer purchases and fluctuating commodity pricing. The appropriations for Special Revenue Funds exceed the approved budget for those funds by $1,635,128 million. The major difference is within the Motor Fuel Tax Fund ($1.5 million) in anticipation of a increased scope of work. Appropriations in excess of budget for the Capital Projects Funds total $4,000,000 or 109 percent. The variances are as follows: • For the Facilities Capital Development program, $5.6 million has been appropriated versus an approved budget of$3.6 million. It is anticipated that this amount will provide sufficient funding for the completion of all capital construction and improvement projects included as part of the approved FY 2015 Capital Improvement Plan and will provide a contingency for any unforeseen building or infrastructure repairs that may arise during the year. • For the Village-Wide Street Construction Capital Projects Fund a total of$2 million has been appropriated versus an approved budget of $50,000. It is anticipated that this amount will provide sufficient funding for the completion of all capital construction and improvement projects included as part of the approved FY 2015 Capital Improvement Plan. Appropriations totaling $6.9 million are provided for within the Police and Fire Pension Funds. This contingency provides for the transfer of all revenue in excess of budgeted expenses into fund reserves for actuarially determined future pension obligations for these defined benefit pension programs. The Appropriation Ordinance is a statutory requirement under the Illinois Municipal Code establishing the legal ceiling up to which the Village can expend funds in excess of an approved budget due to circumstances that were unforeseen at the time of budget preparation.The approved Village Budget for FY 2015 will remain the management spending control document for all departments to follow. Any contingency spending requests that would exceed the budget at the fund level will be reviewed with the President and Board of Trustees. LEGAL NOTICE Notice of Public Nearh1 �'"IN ldof Buffalo �,5 CERTIFICATE OF PUBLICATION 1lvlpo a of Butlala Grove PUBLIC N071CC s tltu�rklby CalVOI thaI a polrlle.hearing wile toe held betas+Ire uffa o wraslpionp and ay O of mber Paddock Publications,Inc. Trus- Yees aul flee V'illags.of W3urfta rr Grove on blAearatlrcav C+eremha:.r 1%2014 rat I:30prn In pare Vitloge of E50010 Drove,Vil low,v Hall, ,+a1anrd"oouaararrr all or+ad of 5pi or the Boulevard D&Iffemld ESuffdlo Grove,ll irwi5 Q 89 to consider the Vllloga s nro• pppcised anrroupal anuropprla�tlort oraiprperr»s;e Far the treu.cul vverrr hr,eginrvhna 4anaary 1 2015 and endlna lie cenlb(a r 31 N0 , YOU ARE f4CRCCY nrpvitedturalhind said paublich ar. 11 yy aerd wrlll be given art opporlunity to no heard or to sub, III ararltren testimony In rm wecr to an d5sve i�mnrtnhpira pa tlpe pproraoeed onn"at a poro,nriation ordir)nnre4 or any'No rf therein contalrteri.A.COPY of the proposed annucil op, p b O Y Corporation organized and existing under and b virtue of the laws of ile ' � �rams-ia t tuxt ord in onc,e is aw a l la ble for e,xa nii nrMori or COPY- "tg durlaa5r normal business haaars in the office of the rydR[otuo the State of Illinois,DOES HEREBY CERTIFY that it is the publisher Clasgt, Vllla4p e ai 150olo�Grovo:, Vlllar a Half, 50 fdauon, 1'aaslaward,d3alrala Grove, lilinois� Ater the IpUbli.c of the DAILY HERALD. That said DAILY HERALD is a secular hearing and b�olore tho furtdl artlon is taken on Me uroppo.r d annual a0propriallon ordinance 11,e Board of Tra5ieoss newspaper and has been circulated daily in the Village(s)of an w revise altar„kwrqxt5o,or dea rea5e any Tine Rein eon- A p haired In tke p�prat7axe4i arinalal appropriation ord"unonca, Al on i]]n AntlQCh Arlin ton 1 ler rlrt E\lix�ra Barren ton Tlie annual proposed or)%poariotiorl ordinance may be .. _ ...:..._.a ._, n . .—.. .,...,_, .-...-...s. ,vM ...,--m„_ ----.�.� �.-w.�.�.......-.,W. odooledal dny"me afler ttte Public ruatin ino, l, ' Intlar=evarrtRoi �aeSRiand,picaseconlart,9anelSiroblon, I iltlrilwaon [fills. Lake Barrington,.Noah Bar'r'�rngtoG1, owl Behrnh, l I Villooe Ciurk,Vllloge of Dulfalo Grove,50 Rau op Boulle:� vard,nditala rove,IMnoK41XM5'torat(847)459-2,,500,. Bartlett,Batavia Buffalo Grove, llur1.1n,gton,Cam Sot.HtlAsa�,�„ W kanat S iroblan,Wimp Clerk W° blishW.D^ pn DORY Herald December 5,2014(4392931) Ca1 ,t.;fl1,tg Ville Car,y,Deer I"ar wD4.,'�_Plaines South Elfin EastDundee F,lburn F1grn,Elk Grave Village,Fox, ,,*g Fox River Grove, Geneva.,,,,_ (tlbgrrt C;ray,slake. Green Oaks Grlw_rice Hainesville, Hampsh)xe ,,,,,,,,,,,,,,, Hanover Park Hawthorn Woods, Hoffman Estates,Huntley, Inverness, Island Lake,Kildeer,,Lake,Villa.,l a ke�inmthe I l'iE1,abake 7riwrtc4,, ,�ibertyville Lincoliv 1q�e I Atrow(Ier3llurst .L�lr�g C`ii�,or�e,LLf t l'l��slfe(1 Mundelein Parlatine, Prosp(�t lea 1gll,tx,_Rc31_�i11g Meado v�, I�e�ailr�l.l_dallw�...w R;ri111i L,,Ik Be,eh Found Lake 9mq.ke pae�c��l7�rara°rrl?tru"ate, SYer,pya)Il(f( twhtIrlwITalmr( alnatbd,°l"oytr IIlcti: . a17(n llrll5 Volo, Wat�ucondar, Whcclinrp raV t 17tr'rd m Wil ra Lira,l 2rrly North Airrora......... ..�...... _.. . Count (ies)of Co ........_... Lake McHenry and State of Illinois, continuously for more than one year prior to the date of the first publication of the notice hereinafter referred to and is of general circulation throughout said Village(s), County(ies)and State. I further certify that the DAILY HERALD is a newspaper as defined in "an Act to revise the law in relation to notices" as amended in 1992 Illinois Compiled Statutes, Chapter 7150,Act 5, Section 1 and 5.That a notice of which the annexed printed slip is a true copy,was published December 5,2014 in said DAILY HERALD. IN WITNESS WHEREOF,the undersigned,the said PADDOCK PUBLICATIONS,Inc.,has caused this certificate to be signed by,this authorized agent, at Arlington Heights, Illinois. PADDOCK PUBLICATIONS,INC. DAILY HERALD NEWSPAPERS BY Authorized Agent Control#4392931 ORDINANCE NO.2014- AN ORDINANCE AUTHORIZING APPROPRIATIONS FOR THE VILLAGE OF BUFFALO GROVE FOR THE PERIOD JANUARY 1,2015 THROUGH DECEMBER 31,2015 WHEREAS, a public hearing was held by the President and Board of Trustees prior to the passage of this Appropriation Ordinance,on December 151",2014;and WHEREAS, notice of said public hearing was published at least ten (10) days prior to said public hearing, that date being December 5, 2014, all in conformity with Section 5/8-2-9 of the Illinois Municipal Code, Chapter 65, Illinois Compiled Statutes. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS,that: Appendix A VILLAGE OF BUFFALO GROVE APPROPRIATION JANUARY 1,2015 THROUGH DECEMBER 31, 2015 General Fund Appropriation Legislative Personal Services Salaries-Elected Officials 33,000 Personal Benefits Professional Training 525 Personal Benefits Dues&Memberships 33,000 Personal Benefits Employer's Contribution-FICA 2,173 Personal Benefits Employer's Contribution Medicare 486 Operating Expenses Travel 500 Operating Expenses Reception&Community Affairs 8,250 Operating Expenses Supplies-Office 105 Commission&Committees Blood Commission 315 Commission&Committees Fireworks for the Fourth 23,000 Commission&Committees Residents with Disabilities 750 Commission&Committees Arts Commission 10,000 Commission&Committees Village Board 1,000 Commission&Committees Symphonic Band 20,000 Commission&Committees Farmer's Market 600 Commission&Committees Other Boards/Commissions 105 All Other Expense All Other Expenses 53 All Other Expense Consultant Fees 150,000 All Other Expense Cable Television Programming 23,100 All Other Expense Senior Taxi Program 2,573 $ 309,534 Office of the Village Manager Personal Services Salaries-Full Time 675,000 Personal Services Salaries-Part Time _ Personal Services Salaries-Overtime Personal Services Salaries-Longevity _ Personal Benefits Group&Medical Life 165,000 1 Personal Benefits Professional Training 7,000 Personal Benefits Dues&Memberships 9,200 Personal Benefits Employer's Contribution-FICA 37,000 Personal Benefits Employer's Contribution-IMRF 90,000 Personal Benefits Employer's Contribution Medicare 9,400 Operating Expenses Telephone 2,500 Operating Expenses Travel 1,300 Operating Expenses Per Diem Allowance 525 Operating Expenses Reception&Community Affairs 900 Operating Expenses Maintenance Contracts - Operating Expenses Subscriptions&Publications 1,600 Operating Expenses Printing 525 Operating Expenses Village Newsletter 34,650 Operating Expenses IT Internal Service 40,000 Operating Expenses Building Maint.Internal Service 26,000 Operating Expenses Central Garage Internal Service 5,000 Operating Expenses Supplies-Office 2,200 Insurance IRMA Premium 11,074 Insurance Unemployment Insurance 840 Insurance IRMA Deductible-Worker's Comp 1,000 Insurance IRMA Deductible-Non Wrker's Co 1,000 Maintenance&Repairs-Other Department Equipment 525 Capital Equipment Reserve for Technology 1,313 Capital Equipment Reserve for Buildings 5,639 All Other Expense All Other Expenses 1,890 $ 1,131,080 Legal Operating Expenses IT Internal Service 1,000 Legal Services Retainer Fee 52,500 Legal Services Prosecutor Fee 71,400 Legal Services Attorney's Fees 159,600 Legal Services Recording Fees 210 Legal Services Legal Notices 8,820 Legal Services Litigation Reserve 4,410 Legal Services Messenger Fees 368 Legal Services Special Counsel 51,050 Legal Services Legal Reimburseables 5,775 $ 355,133 Finance Personal Services Salaries-Full Time 700,000 Personal Services Salaries-Elected Officials 6,300 Personal Services Salaries-Overtime 8,000 Personal Services Salaries-Longevity 2,200 Personal Benefits Group&Medical Life 180,000 Personal Benefits Professional Training 6,000 Personal Benefits Dues&Memberships 1,400 Personal Benefits Employer's Contribution-FICA 42,000 2 Personal Benefits Employer's Contribution-IMRF 100,000 Personal Benefits Employer's Contribution Medicare 11,000 Operating Expenses Telephone 10,500 Operating Expenses Postage 74,104 Operating Expenses Travel 1,575 Operating Expenses Per Diem Allowance 500 Operating Expenses Reception&Community Affairs 630 Operating Expenses Maintenance Contracts 45,750 Operating Expenses Equipment Rental 4,000 Operating Expenses Subscriptions&Publications 158 Operating Expenses Printing 10,000 Operating Expenses Audit Fees 45,000 Operating Expenses Supplies-Office 8,500 Operating Expenses IT Internal Service 45,000 Operating Expenses Building Maint.Internal Service 32,000 Insurance IRMA Premium 21,435 Insurance IRMA Deductible-Worker's Comp 308 Insurance IRMA Deductible-Non Wrker's Co 205 Commission&Committees Buffalo Grove Days 60,000 Maintenance&Repairs-Other Department Equipment 2,100 Capital Equipment Reserve for Technology 1,575 Capital Equipment Reserve for Buildings 7,518 All Other Expense All Other Expenses 1,260 All Other Expense Consultant Fees 30,000 $ 1,459,017 Human Resources Personal Services Salaries-Full Time 350,000 Personal Services Salaries-Longevity 800 Personal Benefits Group&Medical Life 50,000 Personal Benefits Professional Training 11,000 Personal Benefits Dues&Memberships 1,700 Personal Benefits Tuition Reimbursement 15,000 Personal Benefits Employee Recognition 6,500 Personal Benefits Employer's Contribution-FICA 22,000 Personal Benefits Employer's Contribution-IMRF 44,000 Personal Benefits Employer's Contribution Medicare 4,750 Operating Expenses Telephone 1,260 Operating Expenses Travel 2,205 Operating Expenses Per Diem Allowance 525 Operating Expenses Subscriptions&Publications 3,150 Operating Expenses Recruitment Charges 18,000 Operating Expenses CDL Testing 2,100 Operating Expenses Supplies-Office 1,050 Operating Expenses IT Internal Service 13,000 Operating Expenses Building Maint.Internal Service 8,000 Insurance IRMA Premium 453 Insurance Unemployment Insurance 168 Insurance IRMA Deductible-Worker's Comp 97 3 Insurance IRMA Deductible-Non Wrker's Co 65 Legal Services Special Counsel 140,000 Commission&Committees Fire and Police Commission 31,500 Capital Equipment Office and Other Equipment 22,050 Capital Equipment Reserve for Technology 158 Capital Equipment Reserve for Buildings 940 All Other Expense All Other Expenses 1,575 $ 752,045 Fire Personal Services - Personal Services Salaries-Full Time 155,000 Personal Services Salaries-Part Time 60,000 Personal Services Salaries-Sworn 5,600,000 Personal Services Salaries-Overtime 700,000 Personal Services Salaries-Longevity 38,000 Personal Benefits Group&Medical Life 1,250,000 Personal Benefits Professional Training 24,000 Personal Benefits Dues&Memberships 11,600 Personal Benefits Clothing Allowance 27,000 Personal Benefits Safety Equipment 34,000 Personal Benefits Pension Payment-Fire 2,178,000 Personal Benefits Employer's Contribution-FICA 9,200 Personal Benefits Employer's Contribution-IMRF 22,000 Personal Benefits Employer's Contribution Medicare 80,000 Operating Expenses Telephone 22,260 Operating Expenses Travel 4,295 Operating Expenses Per Diem Allowance 1,600 Operating Expenses Maintenance Contracts 71,000 Operating Expenses Subscriptions&Publications 6,405 Operating Expenses Printing 1,750 Operating Expenses Supplies-Office 6,000 Operating Expenses IT Internal Service 290,000 Operating Expenses Building Maint.Internal Service 310,000 Operating Expenses Central Garage Internal Service 550,000 Operating Expenses Supplies-All Other 25,200 Operating Expenses Operating Equip-Department 106,575 Operating Expenses Northwest Central Dispatch 160,650 Insurance IRMA Premium 276,155 Insurance Unemployment Insurance 13,020 Insurance IRMA Deductible-Worker's Comp 48,462 Insurance IRMA Deductible-Non Wrker's Co 32,307 Commodities Small Equipment Tools&Hardware 29,400 Maintenance&Repairs-Other Department Equipment 22,000 Capital Equipment Office and Other Equipment 1,050 Capital Equipment Reserve for Capital Replacement 131,250 Capital Equipment Reserve for Technology 3,150 Capital Equipment Reserve for Buildings 57,325 4 Capital Projects Land Improvements 2,625 Capital Projects Buildings&Structures 1,050 All Other Expense All Other Expenses 6,510 All Other Expense Contractual Services 20,475 All Other Expense CAFT Site 5,250 All Other Expense NWCH Adminstration Fee 18,827 $ 12,413,390 Police Personal Services - Personal Services Salaries-Full Time 675,000 Personal Services Salaries-Part Time 220,000 Personal Services Salaries-Sworn 6,600,000 Personal Services Salaries-Overtime 340,200 Personal Services Salaries-Longevity 50,400 Personal Benefits Group&Medical Life 1,550,332 Personal Benefits Professional Training 45,000 Personal Benefits Dues&Memberships 2,750 Personal Benefits Clothing Allowance 33,023 Personal Benefits Uniform Maintenance 26,064 Personal Benefits Recruit Uniforms 3,500 Personal Benefits Pension Payment-Police 2,170,000 Personal Benefits Employer's Contribution-FICA 55,000 Personal Benefits Employer's Contribution-IMRF 100,000 Personal Benefits Employer's Contribution Medicare 107,000 Operating Expenses Telephone 37,821 Operating Expenses Travel 3,000 Operating Expenses Per Diem Allowance 1,700 Operating Expenses Maintenance Contracts 45,000 Operating Expenses Subscriptions&Publications 1,000 Operating Expenses Printing 10,000 Operating Expenses Recruitment Charges 1,000 Operating Expenses Physical Fitness Equipment 5,000 Operating Expenses Safety Equipment-Patrol 9,500 Operating Expenses Safety Equipment-FOSG 525 Operating Expenses Operating Equip-Staff 750 Operating Expenses Supplies-Patrol 3,439 Operating Expenses Supplies-FOSG 4,867 Operating Expenses Supplies-Communications 1,680 Operating Expenses Supplies-Records 9,200 Operating Expenses Supplies-OCOP 473 Operating Expenses Supplies-Training 14,000 Operating Expenses Supplies-Crime Prevention 4,830 Operating Expenses Supplies-Detention 1,365 Operating Expenses Operating Equip-Department 12,096 Operating Expenses Operating Equip-Patrol 2,940 Operating Expenses Operating Equip-FOSG 4,100 Operating Expenses Operating Equip- Communications 578 Operating Expenses Operating Equip-OCOP 210 5 Operating Expenses Operating Equip-Training 735 Operating Expenses Operating Equip-Detention 158 Operating Expenses Operating Equip-Bike Patrol 1,365 Operating Expenses Operating Equipment-Records 1,126 Operating Expenses Northwest Central Dispatch 371,435 Operating Expenses NIPAS 5,507 Operating Expenses Northern IL Police Crime Lab 63,782 Operating Expenses Animal Control 4,620 Operating Expenses Prisoner Care 1,365 Operating Expenses IT Internal Service 370,000 Operating Expenses Building Maint.Internal Service 210,000 Operating Expenses Central Garage Internal Service 640,000 Insurance IRMA Premium 355,616 Insurance Unemployment Insurance 15,750 Insurance IRMA Deductible-Worker's Comp 65,490 Insurance IRMA Deductible-Non Wrker's Co 43,659 Maintenance&Repairs-Other Radios 3,868 Maintenance&Repairs-Other Mobile Data Terminals 700 Maintenance&Repairs-Other Patrol Equipment 2,200 Maintenance&Repairs-Other F.O.S.G. Equipment 800 Maintenance&Repairs-Other Staff Equipment 2,888 Capital Equipment Office and Other Equipment 25,000 Capital Equipment Reserve for Capital Replacement 110,000 Capital Equipment Reserve for Technology 10,500 Capital Equipment Reserve for Buildings 72,361 All Other Expense All Other Expenses 7,200 All Other Expense Contractual Services 42,000 All Other Expense Committee on Accreditation 5,775 All Other Expense Overweight Truck Enforcement 2,310 All Other Expense Records Management 10,862 All Other Expense Police Grant Charges 7,875 $ 14,608,288 Building&Zoning Personal Services - Personal Services Salaries-Full Time 870,000 Personal Services Salaries-Part Time 44,000 Personal Services Salaries-Overtime 4,200 Personal Services Salaries-Longevity 6,600 Personal Benefits Group&Medical Life 200,000 Personal Benefits Professional Training 6,000 Personal Benefits Dues&Memberships 1,470 Personal Benefits Employer's Contribution-FICA 60,000 Personal Benefits Employer's Contribution-IMRF 125,000 Personal Benefits Employer's Contribution Medicare 14,000 Operating Expenses Telephone 4,725 Operating Expenses Travel 893 Operating Expenses Per Diem Allowance 630 Operating Expenses Reception&Community Affairs 1,155 6 Operating Expenses Maintenance Contracts 51,939 Operating Expenses Equipment Rental 105 Operating Expenses Subscriptions&Publications 1,155 Operating Expenses Printing 1,155 Operating Expenses Supplies-Office 2,363 Operating Expenses IT Internal Service 60,000 Operating Expenses Building Maint.Internal Service 40,000 Operating Expenses Central Garage Internal Service 56,000 Insurance IRMA Premium 16,456 Insurance IRMA Deductible-Worker's Comp 312 Insurance IRMA Deductible-Non Wrker's Co 208 Commodities Small Equipment Tools&Hardware 630 Maintenance&Repairs-Other Department Equipment 3,150 Capital Equipment Reserve for Capital Replacement 4,200 Capital Equipment Reserve for Technology 1,800 Capital Equipment Reserve for Buildings 8,055 All Other Expense All Other Expenses 1,050 All Other Expense Consultant Fees 25,000 $ 1,612,250 Public Works Streets Personal Services - Personal Services Salaries-Full Time 600,000 Personal Services Salaries-Overtime 150,000 Personal Services Salaries-Longevity 5,470 Personal Benefits Group&Medical Life 160,000 Personal Benefits Professional Training 2,500 Personal Benefits Dues&Memberships 137 Personal Benefits Clothing Allowance 1,600 Personal Benefits Uniform Rental 2,100 Personal Benefits Safety Equipment 893 Personal Benefits Employer's Contribution-FICA 50,000 Personal Benefits Employer's Contribution-IMRF 100,000 Personal Benefits Employer's Contribution Medicare 10,500 Operating Expenses Telephone 2,300 Operating Expenses Maintenance Contracts 110,000 Operating Expenses Equipment Rental 450 Operating Expenses Subscriptions&Publications 100 Operating Expenses Supplies-Office 500 Operating Expenses Supplies-All Other 5,250 Operating Expenses Operating Equip-Department 1,050 Operating Expenses IT Internal Service 35,000 Operating Expenses Building Maint.Internal Service 70,000 Operating Expenses Central Garage Internal Service 145,000 Insurance IRMA Premium 43,385 Insurance Unemployment Insurance 1,260 Insurance IRMA Deductible-Worker's Comp 5,011 Insurance IRMA Deductible-Non Wrker's Co 3,341 7 Commodities Snow&Ice Control Mix 500,000 Commodities Small Equipment Tools&Hardware 525 Commodities Traffic&Street Signs 40,950 Maintenance&Repairs-Facilities Sidewalks,Curbs,& Bikeways 325,000 Maintenance&Repairs-Facilities Streets&Highways 300,000 Maintenance&Repairs-Other Department Equipment 9,450 Maintenance&Repairs-Other Radios 630 Capital Equipment Reserve for Capital Replacement 76,648 Capital Equipment Reserve for Technology 1,050 Capital Equipment Reserve for Buildings 5,639 $ 2,765,737 Administration Personal Services Salaries-Full Time 230,000 Personal Services Salaries-Overtime 420 Personal Services Salaries-Longevity 1,000 Personal Benefits Group&Medical Life 50,000 Personal Benefits Professional Training 4,000 Personal Benefits Dues&Memberships 4,600 Personal Benefits Clothing Allowance 263 Personal Benefits Safety Equipment 420 Personal Benefits Employer's Contribution-FICA 16,000 Personal Benefits Employer's Contribution-IMRF 40,000 Personal Benefits Employer's Contribution Medicare 3,800 Operating Expenses Telephone 2,940 Operating Expenses Travel 750 Operating Expenses Subscriptions&Publications 2,100 Operating Expenses Supplies-Office 5,880 Operating Expenses Supplies-All Other 525 Operating Expenses IT Internal Service 22,000 Operating Expenses Building Maint.Internal Service 11,000 Operating Expenses Central Garage Internal Service - Insurance IRMA Premium 7,399 Insurance IRMA Deductible-Worker's Comp 1,586 Insurance IRMA Deductible-Non Wrker's Co 1,057 Maintenance&Repairs-Other Department Equipment 2,100 Capital Equipment Office and Other Equipment 14,490 Capital Equipment Reserve for Technology 1,050 Capital Equipment Reserve for Buildings 3,759 $ 427,139 Forestry Personal Services Salaries-Full Time 865,000 Personal Services Salaries-Part Time 50,000 Personal Services Salaries-Overtime 6,500 Personal Services Salaries-Longevity 7,664 Personal Benefits Group&Medical Life 220,000 Personal Benefits Professional Training 4,350 8 Personal Benefits Dues&Memberships 2,000 Personal Benefits Clothing Allowance 2,666 Personal Benefits Uniform Rental 2,300 Personal Benefits Safety Equipment 1,313 Personal Benefits Employer's Contribution-FICA 57,000 Personal Benefits Employer's Contribution-IMRF 125,000 Personal Benefits Employer's Contribution Medicare 14,000 Operating Expenses Telephone 2,800 Operating Expenses Maintenance Contracts 8,200 Operating Expenses Equipment Rental 877 Operating Expenses Subscriptions&Publications 105 Operating Expenses Supplies-Office 496 Operating Expenses Supplies-All Other 5,250 Operating Expenses Operating Equip-Department 3,150 Operating Expenses IT Internal Service 65,000 Operating Expenses Building Maint.Internal Service 47,000 Operating Expenses Central Garage Internal Service 335,000 Insurance IRMA Premium 30,699 Insurance Unemployment Insurance 2,310 Insurance IRMA Deductible-Worker's Comp 4,435 Insurance IRMA Deductible-Non Wrker's Co 2,957 Commodities Chemicals and Fertilizers 2,625 Commodities Small Equipment Tools&Hardware 630 Maintenance&Repairs-Other Department Equipment 630 Maintenance&Repairs-Other Radios 525 Capital Equipment Reserve for Capital Replacement 60,000 Capital Equipment Reserve for Technology 1,000 Capital Equipment Reserve for Buildings 9,845 $ 1,941,325 Drainage Personal Services Salaries-Full Time 270,000 Personal Services Salaries-Overtime 4,250 Personal Services Salaries-Longevity 1,950 Personal Benefits Group&Medical Life 70,000 Personal Benefits Professional Training 650 Personal Benefits Dues&Memberships 100 Personal Benefits Clothing Allowance 500 Personal Benefits Uniform Rental 750 Personal Benefits Safety Equipment 1,365 Personal Benefits Employer's Contribution-FICA 16,250 Personal Benefits Employer's Contribution-IMRF 36,000 Personal Benefits Employer's Contribution Medicare 3,800 Operating Expenses Telephone 819 Operating Expenses Equipment Rental 315 Operating Expenses Subscriptions&Publications 50 Operating Expenses Supplies-Office 473 Operating Expenses Supplies-All Other 1,100 Operating Expenses Operating Equip-Department 630 9 Operating Expenses IT Internal Service 10,000 Operating Expenses Building Maint.Internal Service 18,000 Operating Expenses Central Garage Internal Service 57,000 Insurance IRMA Premium 19,051 Insurance Unemployment Insurance 420 Insurance IRMA Deductible-Worker's Comp 1,939 Insurance IRMA Deductible-Non Wrker's Co 1,293 Commodities Small Equipment Tools&Hardware 1,050 Maintenance&Repairs-Water&Sewer Storm and Sanitary Sewers 8,400 Maintenance&Repairs-Other Department Equipment 3,300 Maintenance&Repairs-Other Radios 210 Maintenance&Repairs-Other Staff Equipment 630 Capital Equipment Reserve for Capital Replacement 18,301 Capital Equipment Reserve for Technology 788 Capital Equipment Reserve for Buildings 1,790 Capital Projects Improvements Other Than Building 250,000 $ 801,173 Engineering Personal Services Salaries-Full Time 410,000 Personal Services Salaries-Part Time 36,000 Personal Services Salaries-Overtime 1,000 Personal Services Salaries-Longevity 1,400 Personal Benefits Group&Medical Life 85,000 Personal Benefits Professional Training 7,245 Personal Benefits Dues&Memberships 945 Personal Benefits Clothing Allowance 420 Personal Benefits Uniform Rental 450 Personal Benefits Safety Equipment 525 Personal Benefits Employer's Contribution-FICA 28,000 Personal Benefits Employer's Contribution-IMRF 58,000 Personal Benefits Employer's Contribution Medicare 6,500 Operating Expenses Telephone 3,812 Operating Expenses Travel 79 Operating Expenses Per Diem Allowance 263 Operating Expenses Subscriptions&Publications 420 Operating Expenses Printing 2,415 Operating Expenses Computer Services 4,725 Operating Expenses Supplies-Office 1,890 Operating Expenses Supplies-All Other 1,838 Operating Expenses IT Internal Service 31,000 Operating Expenses Building Maint.Internal Service 18,000 Operating Expenses Central Garage Internal Service 19,000 Insurance IRMA Premium 22,897 Insurance IRMA Deductible-Worker's Comp 2,764 Insurance IRMA Deductible-Non Wrker's Co 1,843 Commodities Small Equipment Tools&Hardware 788 Maintenance&Repairs-Other Department 5,775 10 Equipment Maintenance&Repairs-Other Radios 315 Capital Equipment Office and Other Equipment 4,725 Capital Equipment Reserve for Capital Replacement 3,887 Capital Equipment Reserve for Technology 3,150 Capital Equipment Reserve for Buildings 4,699 All Other Expense All Other Expenses 315 All Other Expense Consultant Fees 10,500 $ 780,582 Emergency Management Agency Personal Services Salaries-Part Time 25,000 Personal Benefits Professional Training 1,470 Personal Benefits Dues&Memberships 315 Personal Benefits Clothing Allowance 1,575 Personal Benefits Employer's Contribution-FICA 1,500 Personal Benefits Employer's Contribution Medicare 350 Operating Expenses Telephone 5,200 Operating Expenses Travel 525 Operating Expenses Per Diem Allowance 400 Operating Expenses Reception&Community Affairs 105 Operating Expenses Maintenance Contracts 6,300 Operating Expenses Subscriptions&Publications 53 Operating Expenses Supplies-Office 3,300 Operating Expenses IT Internal Service 15,000 Operating Expenses Central Garage Internal Service 17,000 Commodities Small Equipment Tools&Hardware 525 Maintenance&Repairs-Other Department Equipment 2,310 Capital Equipment Office and Other Equipment 3,150 Capital Equipment Reserve for Capital Replacement 10,500 Capital Equipment Reserve for Technology 15,960 All Other Expense All Other Expenses 315 $ 110,853 Transfer Non-Operating General Government Operating Transfers Motor Fuel Tax Fund 710,000 Operating Transfers Buffalo Grove Golf Course Fund 500,000 Operating Transfer Arboretum Golf Course Fund 500,000 Operating Transfer Parking Lot _ Operating Transfer Debt Service Fund _ All Other Expense All Other Expenses 1,000,000 $ 2,710,000 Public Safety Operating Transfers Police Pension Fund _ Operating Transfers Fire Pension Fund Public Works Operating Transfers Capital Projects Fund 4,000,000 11 $ 4,000,000 Total Appropriated Funds-General Fund $ 48,073,238 Metra Parking Operating Expenses Maintenance Contracts 2,750 Operating Expenses Lease Payments 130,000 Operating Expenses Pace Fees 16,000 Commodities Electricity-Facilities 35,000 Commodities Electricity-Street Lights 1,050 Commodities Gas-Facilities 1,680 Maintenance&Repairs-Facilities Buildings&Facilities 20,000 Maintenance&Repairs-Facilities Parking Lots 10,000 Maintenance&Repairs-Facilities Parkway Trees 525 All Other Expense All Other Expenses 263 Total Appropriated Funds-Parking Lot Fund $ 217,268 Motor Fuel Tax Fund Capital Improvement Capital Projects Streets&Highways 3,250,000 Total Appropriated Funds-Motor Fuel Tax Fund $ 3,250,000 Debt Service Fund Debt Debt Service Principal 525,000 Debt Service Interest 350,000 Debt Service Paying Agent Fees 20,000 Total Appropriated Funds-Facilities Development $ 895,000 Debt Capital Projects Facilities Fund Capital Projects Land Improvements 900,000 Capital Projects Buildings&Structures 2,500,000 Capital Projects Improvements Other Than Building 1,750,000 Capital Projects Technology 500,000 Total Appropriated Funds-Capital Projects Facilities $ 5,650,000 Fund Capital Projects Streets Fund Capital Projects Streets&Highways 2,000,000 Total Appropriated Funds-Capital Projects Streets $ 2,000,000 Fund Water&Sewer Fund Public Works Water Personal Services 12 Personal Services Salaries-Full Time 670,000 Personal Services Salaries-Overtime 65,000 Personal Services Salaries-Longevity 3,596 Personal Benefits Group&Medical Life 175,000 Personal Benefits Professional Training 3,750 Personal Benefits Dues&Memberships 1,000 Personal Benefits Clothing Allowance 2,250 Personal Benefits Uniform Maintenance - Personal Benefits Safety Equipment 7,000 Personal Benefits Employer's Contribution-IMRF 170,000 Operating Expenses Telephone 6,500 Operating Expenses Maintenance Contracts 125,000 Operating Expenses Equipment Rental 1,100 Operating Expenses Printing 4,200 Operating Expenses Supplies-Office 473 Operating Expenses Supplies-All Other 2,940 Operating Expenses Operating Equip-Department 6,300 Operating Expenses Credit Card Fees 3,000 Operating Expenses Northwest Water Commission 1,800,000 Operating Expenses IT Internal Service 43,000 Operating Expenses Building Maint.Internal Service 285,000 Operating Expenses Central Garage Internal Service 145,000 Insurance IRMA Premium 79,211 Insurance Unemployment Insurance 1,680 Insurance IRMA Deductible-Worker's Comp 10,545 Insurance IRMA Deductible-Non Wrker's Co 7,030 Commodities Electricity-Water&Sewer 241,500 Commodities Gas-Facilities 167 Commodities Gas-Water&Sewer 3,150 Commodities Chemicals and Fertilizers 5,481 Commodities Small Equipment Tools&Hardware 1,680 Commodities Water Sample Analysis 26,628 Commodities Water Meter Purchases 45,150 Maintenance&Repairs-Facilities Sidewalks,Curbs,& Bikeways 1,000 Maintenance&Repairs-Facilities Buildings&Facilities 1,000 Maintenance&Repairs-Water&Sewer Well Equipment 10,500 Maintenance&Repairs-Water&Sewer Pumping Stations 5,250 Maintenance&Repairs-Water&Sewer Watermains &Services 16,800 Maintenance&Repairs-Water&Sewer Reservoirs 5,250 Maintenance&Repairs-Water&Sewer Water Meters 14,700 Maintenance&Repairs-Water&Sewer Hydrants& Valves 21,000 Maintenance&Repairs-Other Department Equipment 1,680 Maintenance&Repairs-Other Radios 525 Capital Equipment Reserve for Capital Replacement 56,968 13 Capital Equipment Reserve for Technology 1,575 Capital Equipment Reserve for Buildings 6,578 Capital Projects Water System 10,000,000 Debt Service Interest 6,311 Operating Transfers Corporate Fund 765,000 Operating Transfers Debt Service Fund 180,000 Total Water $ 15,036,467 Sewer Personal Services Salaries-Full Time 360,000 Personal Services Salaries-Overtime 16,000 Personal Services Salaries-Longevity 3,000 Personal Benefits Group&Medical Life 105,000 Personal Benefits Professional Training 1,750 Personal Benefits Dues&Memberships 125 Personal Benefits Clothing Allowance 800 Personal Benefits Uniform Rental 1,200 Personal Benefits Safety Equipment 8,000 Personal Benefits Employer's Contribution-IMRF 78,000 Operating Expenses Telephone 17,000 Operating Expenses Maintenance Contracts 50,000 Operating Expenses Equipment Rental 215 Operating Expenses Supplies-Office 525 Operating Expenses Supplies-All Other 3,675 Operating Expenses Operating Equip-Department 7,875 Operating Expenses IT Internal Service 19,000 Operating Expenses Building Maint.Internal Service 130,000 Operating Expenses Central Garage Internal Service 80,000 Insurance IRMA Premium 46,598 Insurance Unemployment Insurance 840 Insurance IRMA Deductible-Worker's Comp 6,771 Insurance IRMA Deductible-Non Wrker's Co 4,514 Commodities Electricity-Water&Sewer 47,250 Commodities Small Equipment Tools&Hardware 1,575 Commodities Lake County Tap-On Fees 42,000 Commodities Lake County Sanitary Sewer Fees 4,000,000 Maintenance&Repairs-Water&Sewer Storm and Sanitary Sewers 4,200 Maintenance&Repairs-Water&Sewer Lift Stations 14,910 Maintenance&Repairs-Other Department Equipment 6,510 Maintenance&Repairs-Other Radios 210 Capital Equipment Reserve for Capital Replacement 26,044 Capital Equipment Reserve for Technology 1,400 Capital Equipment Reserve for Buildings 3,580 Capital Projects Sewer System 2,000,000 Total Sewer 7,088,567 Total Appropriated Funds-Waterworks&Sewerage $ 22,125,034 14 Buffalo Grove Golf Fund Personal Services Personal Services Salaries-Full Time 330,000 Personal Services Salaries-Part Time 120,000 Personal Services Salaries-Seasonal 125,000 Personal Services Salaries-Overtime 15,000 Personal Services Salaries-Longevity 2,000 Personal Benefits Group&Medical Life 70,000 Personal Benefits Professional Training 525 Personal Benefits Dues&Memberships 2,636 Personal Benefits Uniform Maintenance _ Personal Benefits Safety Equipment 1,050 Personal Benefits Employer's Contribution-IMRF 92,000 Personal Benefits Employer's Contribution Medicare 8,000 Operating Expenses Telephone 5,670 Operating Expenses Travel 263 Operating Expenses Printing 525 Operating Expenses Computer Services 7,875 Operating Expenses Audit Fees 1,575 Operating Expenses Supplies-Office 3,750 Operating Expenses Supplies-Golf Course 7,350 Operating Expenses Merchandise Purchases 47,250 Operating Expenses Golf Cart Rental 36,750 Operating Expenses Driving Range 1,000 Operating Expenses Advertising&Promotions 1,000 Operating Expenses Credit Card Fees 27,000 Operating Expenses State Sales Tax 5,400 Operating Expenses IT Internal Service 23,000 Operating Expenses Building Maint.Internal Service 132,000 Operating Expenses Central Garage Internal Service _ Insurance IRMA Premium 10,279 Insurance Unemployment Insurance 26,250 Insurance IRMA Deductible-Worker's Comp 60 Insurance IRMA Deductible-Non Wrker's Co 40 Commodities Electricity-Facilities 57,750 Commodities Gas-Facilities 9,450 Commodities Chemicals and Fertilizers 68,250 Commodities Small Equipment Tools&Hardware 1,050 Maintenance&Repairs-Facilities Buildings&Facilities 2,500 Maintenance&Repairs-Facilities Golf Course 2,500 Maintenance&Repairs-Facilities Irrigation System 2,500 Maintenance&Repairs-Vehicles Gasoline 26,250 Maintenance&Repairs-Vehicles Diesel Fuel 1,050 Maintenance&Repairs-Vehicles Automotive Parts 1,050 Maintenance&Repairs-Other Department Equipment 25,000 Capital Equipment Office and Other Equipment 1,050 Capital Equipment Reserve for Capital Replacement 31,500 Capital Equipment Reserve for Technology 1,050 15 Capital Equipment Reserve for Buildings 10,500 Capital Projects Buildings&Structures 2,100 Capital Projects Golf Course 75,000 All Other Expense All Other Expenses 525 Total Appropriated Funds-Buffalo Grove Golf Club $ 1,422,322 Arboretum Golf Fund Personal Services - Personal Services Salaries-Full Time 250,000 Personal Services Salaries-Part Time 163,000 Personal Services Salaries-Seasonal 110,000 Personal Services Salaries-Overtime 30,000 Personal Services Salaries-Longevity 2,600 Personal Benefits Group&Medical Life 75,000 Personal Benefits Professional Training 1,000 Personal Benefits Dues&Memberships 2,100 Personal Benefits Uniform Maintenance 100 Personal Benefits Safety Equipment 525 Personal Benefits Employer's Contribution-FICA 32,325 Personal Benefits Employer's Contribution-IMRF 55,000 Personal Benefits Employer's Contribution Medicare 7,300 Operating Expenses Telephone 5,500 Operating Expenses Travel 275 Operating Expenses Printing 750 Operating Expenses Computer Services 6,300 Operating Expenses Audit Fees 1,575 Operating Expenses Supplies-Office 5,250 Operating Expenses Supplies-Golf Course 14,175 Operating Expenses Merchandise Purchases 42,000 Operating Expenses Golf Cart Rental 56,700 Operating Expenses Advertising&Promotions 15,750 Operating Expenses Credit Card Fees 28,000 Operating Expenses State Sales Tax 4,200 Operating Expenses IT Internal Service 26,000 Operating Expenses Building Maint.Internal Service 235,000 Operating Expenses Central Garage Internal Service - Insurance IRMA Premium 10,278 Insurance Unemployment Insurance 26,250 Insurance IRMA Deductible-Worker's Comp 60 Insurance IRMA Deductible-Non Wrker's Co 40 Commodities Electricity-Facilities 52,500 Commodities Gas-Facilities 19,950 Commodities Chemicals and Fertilizers 96,600 Commodities Small Equipment Tools&Hardware 1,575 Maintenance&Repairs-Vehicles Gasoline 21,000 Maintenance&Repairs-Other Department Equipment 14,700 Capital Equipment Office and Other Equipment 210 Capital Equipment Reserve for Capital Replacement 20,000 16 Capital Equipment Reserve for Buildings 4,699 Capital Projects Buildings&Structures 1,050 Capital Projects Golf Course 50,000 All Other Expense All Other Expenses 525 Total Appropriated Funds-Arboretum Golf Club $ 1,489,862 Refuse Fund Operating Transfers Corporate Fund 75,000 All Other Expense SWANCC User Fees 950,000 Total Appropriated Funds-Refuse Service Fund $ 1,025,000 Internal Service Funds Information Technology Operating Expenses Telephone 96,000 Operating Expenses Maintenance Contracts 575,000 Operating Expenses Subscriptions&Publications 47,000 Operating Expenses Computer Services 425,000 Other Department Equipment 7,500 Capital Equipment Reserve for Technology 60,000 Capital Equipment Reserve for Buildings - $ 1,210,500 Central Garage Personal Services Salaries-Full Time 525,000 Personal Services Salaries-Part Time 19,000 Personal Services Salaries-Overtime 7,000 Personal Services Salaries-Longevity 4,664 Personal Benefits Group&Medical Life 115,000 Personal Benefits Professional Training 750 Personal Benefits Dues&Memberships 225 Personal Benefits Clothing Allowance 1,200 Personal Benefits Uniform Rental 5,250 Personal Benefits Safety Equipment 788 Personal Benefits Employer's Contribution-FICA 36,000 Personal Benefits Employer's Contribution-IMRF 75,000 Personal Benefits Employer's Contribution Medicare 8,200 Operating Expenses Telephone 2,100 Operating Expenses Maintenance Contracts 3,675 Operating Expenses Equipment Rental 315 Operating Expenses Subscriptions&Publications 2,625 Operating Expenses IT Internal Service 30,000 Insurance IRMA Deductible-Worker's Comp 5,192 Insurance IRMA Deductible-Non Wrker's Co 3,462 Commodities Small Equipment Tools&Hardware 3,150 Maintenance&Repairs-Vehicles Gasoline 275,000 Maintenance&Repairs-Vehicles Diesel Fuel 310,000 Maintenance&Repairs-Vehicles Automotive Parts 190,000 Maintenance&Repairs-Vehicles Lubricants 8,915 17 Maintenance&Repairs-Vehicles Contractual Auto Services 150,000 Maintenance&Repairs-Other Department Equipment 4,305 Maintenance&Repairs-Other Radios 210 Capital Equipment Automobiles&Trucks 19,680 Capital Equipment Reserve for Capital Replacement 21,000 Capital Equipment Reserve for Technology 630 Capital Equipment Reserve for Buildings 4,699 $ 1,895,694 Building Maintenance Personal Services Salaries-Full Time 425,000 Personal Services Salaries-Part Time - Personal Services Salaries-Overtime 9,000 Personal Services Salaries-Longevity 4,000 Personal Benefits Group&Medical Life 100,000 Personal Benefits Professional Training 1,750 Personal Benefits Dues&Memberships 600 Personal Benefits Clothing Allowance 900 Personal Benefits Uniform Rental 6,500 Personal Benefits Safety Equipment 2,000 Personal Benefits Employer's Contribution-FICA 26,000 Personal Benefits Employer's Contribution-IMRF 56,000 Personal Benefits Employer's Contribution Medicare 6,000 Operating Expenses Telephone 2,600 Operating Expenses Maintenance Contracts 112,000 Operating Expenses Equipment Rental 600 Operating Expenses Subscriptions&Publications 220 Operating Expenses Supplies-Office 40,000 Operating Expenses Supplies-All Other 5,250 Operating Expenses Operating Equip-Department 16,632 Insurance IRMA Premium 25,000 Insurance Unemployment Insurance 1,050 Operating Expenses IT Internal Service 23,000 Operating Expenses Central Garage Internal Service 43,000 Insurance IRMA Deductible-Worker's Comp 5,192 Insurance IRMA Deductible-Non Wrker's Co 3,462 Commodities Electricity-Street Lights 110,000 Commodities Gas-Facilities 13,000 Commodities Gas-Street Lights 7,000 Maintenance&Repairs-Facilities Street Lights 8,915 Maintenance&Repairs-Facilities Buildings&Facilities 1,200,000 Capital Equipment Reserve for Technology 4,699 Capital Equipment Reserve for Buildings $ 2,259,369 Police Pension Fund Personal Benefits - Personal Benefits Survivor Pension-Police 103,460 Personal Benefits Pension Payment-Police 2,000,000 Personal Benefits-Future Annuitants 2,000,000 18 Personal Benefits Disability Payment-Police 100,000 All Other Expense All Other Expenses 36,750 All Other Expense Investment Fees 165,000 Total Appropriated Funds-Police Pension Fund $ 4,405,210 Fire Pension Fund Personal Benefits - Personal Benefits Survivor Pension-Fire 90,000 Personal Benefits Pension Payment-Fire 2,000,000 Personal Benefits-Future Annuitants 2,000,000 Personal Benefits Disability Payment-Fire 250,000 All Other Expense All Other Expenses 73,500 All Other Expense Investment Fees 125,000 Total Appropriated Funds-Fire Pension Fund $ 4,538,500 $ 100,456,997 TOTAL APPROPRIATED FUNDS General Fund 48,073,238 Waterworks and Sewerage Fund 22,125,034 Golf Funds 2,912,184 Parking Lot Fund 217,268 Motor Fuel Tax Fund 3,250,000 Capital Projects Fund-Facilities Development 5,650,000 Capital Projects Fund-Street Construction 2,000,000 Facilities Development Debt Service 895,000 Information Technology Internal Service Fund 1,210,500 Central Garage Internal Service Fund 1,895,694 Building Maintenance Internal Service Fund 2,259,369 Police Pension Fund 4,405,210 Fire Pension Fund 4,538,500 Refuse Service Fund 1,025,000 Grand Total Appropriations 100,456,997 SECTION 1. For the purposes of defraying all the necessary expenses and liabilities of the Village of Buffalo Grove for the fiscal year commencing January 1, 2015 and ending December 31, 2015, the following sums, or so much thereof as of law may be authorized,be and the same are hereby appropriated for the following municipal purposes,to wit: The aforementioned appropriated sums for the General Fund, Parking Lot Fund, Motor Fuel Tax Fund, Capital Project Funds, Internal Service Funds, Debt Service Funds, Police Pension Fund, and Fire Pension Fund are hereby appropriated from general property taxes, other local, state-shared and Home Rule taxes, licenses and permits, intergovernmental revenue, operating transfers, investment income and other miscellaneous revenues, fees and charges along with the proceeds of debt issued by the Village for general corporate and other purposes as provided for by statute and ordinance. The aforementioned appropriated sums for the Waterworks and Sewerage Fund are hereby appropriated from receipts from the sale of water and sewer service, debt service fees, sales of water meters, connection fees, operating transfers, general property taxes, interest income and other revenues and fees of the Fund as provided by the Waterworks and Sewerage Refunding Revenue Bond Ordinances,Corporate Purpose General Obligation Bond Ordinances and the Ordinance 19 (as amended from time-to-time) Providing for the Regulation and Operations of the Combined Waterworks and Sewerage System. The aforementioned appropriated sums for the Buffalo Grove and Arboretum Golf Funds are hereby appropriated from receipts from the sale of golf rounds, membership dues, merchandise sales, driving range fees, equipment rental, general property taxes, interest income and other revenues and fees of the Fund along with the proceeds of debt issued by the Village for general corporate and other purposes as provided for by statute and ordinance. SECTION 2. Any unexpended balance of any items of any appropriation by this Ordinance may be expended in making up any insufficiency in any other item of appropriation made by this Ordinance. SECTION 3. If any item of portion of this Ordinance is for any reason held invalid, such decision shall not affect the validity of the remaining portion(s)of such item or the remaining portion(s)of this Ordinance. SECTION 4. This Ordinance shall be in full force and effect from and after its passage, approval and publication. This Ordinance shall be published in pamphlet form. This Ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: ,2014 APPROVED: ,2014. PUBLISHED: ,2014. Approved: Village President ATTEST: Village Clerk 20 Authorization to Bid Cold Patch Asphalt Material 10-A .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview The Villages of Buffalo Grove,Arlington Heights, Glencoe, Glenview, Grayslake, Kenilworth, Lincolnshire, Northfield, and Wilmette have partnered(Municipal Partnering Initiative)to consolidate services for the purchase of cold patch material. Through this consolidation,the communities are presenting an economy of scale to potential bidders,thus providing opportunities for increased revenues to the successful bidder as well as reduced costs to the bidder and the communities. Each community's Village Board will independently approve and award a contract. Attachments Invitation to Bid CP.pdf Trustee Liaison Staff Contact Trustee Stein Brett Robinson, M.o�n.d�aY>............December ...1..5......2.0.1.4..............................................................................................Consent ..Agenda: .�....New ...Business ..._...Item ....�....1O A......................................... INVITATION TO BID Cold Mix Asphalt,Cold Patch,Cold Asphalt RECEIPT OF BIDS Sealed Bids for Cold Mix Asphalt,Cold Patch,Cold Asphalt are invited and will be received by the Village of Buffalo Grove(hereinafter referred to as The Village)at 50 Raupp Boulevard (Office of the Village Clerk), Buffalo Grove, Illinois 60089 on or before, but not later than 1.0:111111.11 V. Local Time on Wednesday, Vjnujry XXk 2015 Bids will be publically opened and read aloud. Each Bidder shall be required to submit one original and two copies of their respective Bid in a sealed envelope or box.Sealed envelopes or packages containing Bids shall be marked or endorsed: Bid for Village of Buffalo Grove and MPI Communities Cold Mix Asphalt,Cold Patch,Cold Asphalt GENERAL DESCRIPTION OF WORK The Village's of Buffalo Grove,Arlington Heights,Glencoe,Glenview,Grayslake, Kenilworth, Lincolnshire, Northfield,and Wilmette have partnered (Municipal Partnering Initiative)to consolidate services for the purchase of cold patch material.Through this consolidation,the communities are presenting an economy of scale to potential bidders,thus providing opportunities for increased revenues to the successful bidder as well as reduced costs to the bidder and the communities. Each community's Village Board will independently approve and award a contract.. For information on how to receive a copy of the Proposal Package contact the Office of the Village Clerk at: 847-459-2500 or on the Village of Buffalo Grove website at www.vbg.org Authorization to Bid Replacement Plow Vehicles and 10-B Equipment .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview Staff seeks authorization to bid the scheduled replacement of unit 414, a 1995 LTS8000 Ford and unit 434, a 1996 International Class 8 . These units are used for snow and ice control operations and other assignments by all sections within the Department of Public Works. Attachments INVITATION TO BID Plow trucks 2015.pdf Trustee Liaison Staff Contact Trustee Stein Michael J Reynolds, M.on.daY>............December ...1..5......2.0.1.4..............................................................................................Consent ..Agenda: .....New ...Business ...._...Item ........1.0.B.......................................... INVITATION TO BID PLOW VEHICLE AND EQUIPMENT RECEIPT OF BIDS Sealed bids for a Plow Vehicle and Equipment are invited and will be received by the Village of Buffalo Grove(hereinafter referred to as The Village)at 50 Raupp Boulevard (Office of the Village Clerk), Buffalo Grove, Illinois 60089 on or before, but not later than 9:30 A.M. Local Time on Monday,.VJnujry XX,2015. Bids will be publically opened and read aloud. Each Bidder shall be required to submit one original and three copies of their respective bid in a sealed envelope or box. Sealed envelopes or packages containing proposals shall be marked or endorsed: Bid for Village of Buffalo Grove, Illinois Plow Vehicle and Equipment GENERAL DESCRIPTION OF WORK The following invitation for bid involves providing two current model year single axle heavy duty class 8 trucks with equipment for snow and ice control operations For information on how to receive a copy of the Bid Package contact the Office of the Village Clerk at 847-459-2500 or visit the Village website at http:Hil-buffalogrove2.civicplus.com/bids.aspx Authorization to Bid Replacement Water Utilities Service 10-C Van .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview Staff seeks authorization to bid the scheduled replacement of unit 425, a 2002 Chevrolet G2500 van,with a current year Ram Promaster 3500 or equivalent vehicle. This unit is used primarily by the Water Department for utility service operations. Attachments INVITATION TO BID water van.pdf Trustee Liaison Staff Contact Trustee Stein Michael J Reynolds, M.on.daY>............December ...1..5......2.0.1.4..............................................................................................Consent ..Agenda: .....New ...Business ..._...Item ........1.0.C.......................................... INVITATION TO BID Water Service Van RECEIPT OF BIDS Sealed bids for a Water Service Van and Equipment are invited and will be received by the Village of Buffalo Grove(hereinafter referred to as The Village)at 50 Raupp Boulevard (Office of the Village Clerk), Buffalo Grove, Illinois 60089 on or before, but not later than 9:30 A.M. Local Time on Monday,- - ------2015. Bids will be publically opened and read aloud. Each Bidder shall be required to submit one original and three copies of their respective bid in a sealed envelope or box. Sealed envelopes or packages containing proposals shall be marked or endorsed: Bid for Village of Buffalo Grove, Illinois Water Service Van GENERAL DESCRIPTION OF WORK The following invitation for bid involves providing a current model Ram Promaster 3500, 136" WB High Roof or equivalent vehicle with shelving and equipment for water utility operations For information on how to receive a copy of the Bid Package contact the Office of the Village Clerk at 847-459-2500 or visit the Village website at http:Hil-buffalogrove2.civicplus.com/bids.aspx Authorization to Execute an Agreement with MGP Inc. for 10-D GIS Services .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Budget Impact Fund/Account Budget Notes $135,974 150.75.560.50 Budgeted as part of the 2015 CIP Overview The Village of Buffalo Grove has been a member of the the GIS Consortium for two years. The GIS Consortium has selected MGP Inc, as the GIS Service provider for member communities. The attached three year service provider agreement specifies Buffalo Grove as a 70 percent community,this translates to a MGP Staff member being on site seven out of 10 work days. Additionally the Village Can expect another 470 hours of GIS Database/Technical Specialist time annually. The year one cost for this contract is set at $135,974 with year two and year three expected escalations not to exceed three percent each year. There are no material changes to the agreement from the current terms. GIS services are considered to be professional services and will be purchased in accordance with 2.08.040 section I. of the Buffalo Grove Municipal Code. Attachments MGP ServiceProviderAgreement_VB G_2015_Term03.pdf Simple Five Year Project Plan 20141208.pdf(Appendix) Trustee Liaison Staff Contact Trustee Sussman Brett Robinson, M.on.daY>............December ...1..5......2.0.1.4..............................................................................................Consent ..Agenda: .....New ...Business ..._...Item ........1.0.D.......................................... GIS CONSORTIUM SERVICE PROVIDER CONTRACT This contract (this "Contract") made and entered into this 1st day of January, 2015 (the "Effective Date"), by and between the Village of Buffalo Grove, an Illinois municipal corporation (hereinafter referred to as the "Municipality"), and Municipal GIS Partners, Incorporated, 701 Lee Street, Suite 1020, Des Plaines, Illinois 60016 (hereinafter referred to as the "Consultant"). WHEREAS, the Municipality is a member of the Geographic Information System Consortium ("GISC"); WHEREAS, the Consultant is a designated service provider for the members of GISC and is responsible for providing the necessary professional staffing resource support services as more fully described herein (the "Services") in connection with the Municipality's geographical information system ("GIS"); WHEREAS, the Municipality desires to engage the Consultant to provide the Services on the terms set forth herein; and WHEREAS, the Consultant hereby represents itself to be in compliance with Illinois statutes relating to professional registration applicable to individuals performing the Services hereunder and has the necessary expertise and experience to furnish the Services upon the terms and conditions set forth herein. NOW, THEREFORE, in consideration of the foregoing and of the promises hereinafter set forth, it is hereby agreed by and between the Municipality and the Consultant that: SECTION 1 SCOPE OF SERVICES 1.1 Statement of Work. This Contract contains the basic terms and conditions that will govern the overall relationship between the Consultant and the Municipality. The Consultant will provide the Services described in the statement of work attached hereto as Attachment 1 ("Statement of Work"), which shall become a part of and subject to this Contract. 1.2 Supplemental Statements of Work. Any additional services to be performed by the Consultant may be added to this Contract after the Effective Date by the mutual agreement of the parties, which agreement will be evidenced by mutual execution of a Supplemental Statement of Work which shall also be subject to the terms and conditions set forth in this Contract, a form of which is attached hereto as ExhibitA. 1.3 Additional Compensation. If the Consultant wishes to make a claim for additional compensation as a result of action taken by the Municipality, the Consultant shall give written notice of its claim within fifteen (15) days after occurrence of such action. Regardless of the decision of the Municipality Manager relative to a claim submitted by the Consultant, all work required under this Contract as determined by the Municipality Manager shall proceed without interruption. 1.4 Contract Governs. If there is a conflict between the terms of this Contract and the Statement of Work or any Supplemental Statement of Work, unless otherwise specified in such Statement of Work, the terms of this Contract shall supersede the conflicting provisions contained in such Statement of Work. SECTION 2 PERFORMANCE OF WORK 2.1 All work hereunder shall be performed under the direction of the Village Manager or his designee (hereinafter referred to as the "Municipality Manager") in accordance with the terms set forth in this Contract and each relevant Statement of Work. SECTION 3 RELATIONSHIP OF PARTIES 3.1 Independent Contractor. The Consultant shall at all times be an independent contractor, engaged by the Municipality to perform the Services. Nothing contained herein shall be construed to constitute a partnership,joint venture or agency relationship between the parties. 3.2 Consultant and Employees. Neither the Consultant nor any of its employees shall be considered to be employees of the Municipality for any reason, including but not limited to for purposes of workers' compensation law, Social Security, or any other applicable statute or regulation. 3.3 No Authority to Bind. Unless otherwise agreed to in writing, neither party hereto has the authority to bind the other to any third party or to otherwise act in any way as the representative of the other. SECTION 4 PAYMENT TO THE CONSULTANT 4.1 Payment Terms. The Municipality agrees to pay the Consultant in accordance with the terms and amounts set forth in the applicable Statement of Work,provided that: (a) The Consultant shall submit invoices in a format approved by the Municipality. (b) The Consultant shall maintain records showing actual time devoted to each aspect of the Services performed and cost incurred. The Consultant shall permit the authorized representative of the Municipality to inspect and audit all data and records of the Consultant for work done under this Contract. The Consultant shall make these records available at reasonable times during this Contract period, and for a year after termination of this Contract. (c) The service rates and projected utilization set forth in the applicable Statement of Work shall adjust each calendar year in accordance with the annual rates approved by the Board of Directors of GISC which shall be reflected in a Supplemental Statement of Work. (d) Payments to the Consultant shall be made pursuant to the Illinois Local Government Prompt Payment Act(50 ILCS 50511 et seq.). 4.2 Service Rates. The service rates set forth in the Statement of Work include all applicable federal, state, and local taxes of every kind and nature applicable to the Services as well as all taxes, contributions, and premiums for unemployment insurance, old age or retirement benefits, pensions, annuities, or similar benefits and all costs, royalties and fees arising from the use of, or the incorporation into, the Services, of patented or copyrighted equipment, materials, supplies, tools, appliances, devices, processes, or inventions. All claim or right to claim additional compensation by reason of the payment of any such tax, contribution, premium, costs, royalties, or fees is hereby waived and released by Consultant. SECTION 5 TERM 5.1 Initial Term. Subject to earlier termination pursuant to the terms of this Contract, the initial term of this Contract shall commence on the Effective Date and remain in effect for three (3) year(s) (the "Initial Term"). 5.2 Renewal Terms. The Initial Term may be extended for successive one (1) year periods or for any other period as mutually agreed to in writing and set forth in a Supplemental Statement of Work executed by both parties (each, a"Renewal Term"). SECTION 6 TERMINATION OF CONTRACT 6.1 Voluntary Termination. Notwithstanding any other provision hereof, the Municipality may terminate this Contract during the Initial Term or any Renewal Term, with or without cause, at any time upon thirty (30) days prior written notice to the Consultant. The Consultant may terminate this Contract or additional Statement of Work, with or without cause, at any time upon sixty (60) days prior written notice to the Municipality. 6.2 Termination for Breach. Either party may terminate this Contract upon written notice to the other party following a material breach of a material provision of this Contract by the other party if the breaching party does not cure such breach within ten (10) days of receipt of written notice of such breach from the non-breaching party. 6.3 Payment for Services Rendered. In the event that this Contract is terminated in accordance with this Section 6, the Consultant shall be paid for services actually performed and reimbursable expenses actually incurred. SECTION 7 CONSULTANT PERSONNEL AND SUBCONTRACTORS 7.1 Adequate Staffing. The Consultant must assign and maintain during the term of this Contract and any renewal thereof, an adequate staff of competent employees, agents, or subcontractors ("Consultant Personnel") that is fully equipped, licensed as appropriate and qualified to perform the Services as required by the Statement of Work or Supplemental Statement of Work. 7.2 Availability of Personnel. The Consultant shall notify the Municipality as soon as practicable prior to terminating the employment of, reassigning, or receiving notice of the resignation of, any Consultant Personnel assigned to provide the Municipality with the Services. The Consultant shall have no claim for damages and shall not bill the Municipality for additional time and materials charges as the result of any portion of the Services which must be duplicated or redone due to such termination or for any delay or extension of the time of performance as a result of any such termination, reassigning, or resignation. 7.3 Use of Subcontractors. The Consultant's use of any subcontractor or subcontract to perform the Services shall not relieve the Consultant of full responsibility and liability for the provision, performance, and completion of the Services as required by this Contract. All Services performed under any subcontract shall be subject to all of the provisions of this Contract in the same manner as if performed by employees of the Consultant. For purposes of this Contract, the term "Consultant" shall be deemed to refer to the Consultant and also to refer to all subcontractors of the Consultant. 7.4 Removal of Personnel and Subcontractors. Municipality may, upon written notice to Consultant, request that any Consultant Personnel be removed or replaced. Consultant shall promptly endeavor to replace such Consultant Personnel and Municipality shall have no claim for damages for a delay or extension of the applicable Statement of Work as a result of any such removal or replacement. 7.5 Non-Solicitation of Consultant Employees. The Municipality agrees that during the term of this Contract and for a period of one (1) year thereafter, it shall not, directly or indirectly, through any other person, firm, corporation or other entity, solicit, induce, encourage or attempt to induce or encourage any employee of the Consultant to terminate his or her employment with the Consultant or to breach any other obligation to the Consultant. The Municipality acknowledges that the aforementioned restrictive covenant contained in this Section is reasonable and properly required for the adequate protection of the Consultant's business. SECTION 8 ACCOMMODATION OF CONSULTANT PERSONNEL; MUNICIPAL FACILITIES 8.1 Facilities and Equipment. The Municipality shall provide the Consultant with adequate office space, furnishings, hardware, software and connectivity to fulfill the objectives of the GIS program. Facilities and equipment include, but are not limited to, the following: (a) Office space for the Consultant's Personnel and periodic guests. This space should effectively and securely house all required GIS systems, peripherals and support tools. This space must be available during normal business hours; (b) Furnishings including adequate desk(s), shelving, and seating for the Consultant's Personnel and periodic guests; (c) A telephone line and phone to originate and receive outside calls; (d) A network connection with adequate speed and access to the Internet; and (e) Hardware, software, peripherals, and network connectivity to perform the program objectives efficiently. 8.2 Backup and Recovery Systems. The Municipality shall be responsible for installing, operating and monitoring the backup and recovery systems for all Municipality GIS assets that permit the Consultant to continue services within a reasonable period of time following a disaster or outage. 8.3 Right of Entry; Limited Access. Consultant's Personnel performing Services shall be permitted to enter upon the Municipality's property in connection with the performance of the Services, subject to those rules established by the Municipality. Consent to enter upon a Municipality's facility given by the Municipality shall not create, nor be deemed to imply, the creation of any additional responsibilities on the part of the Municipality. Consultant's Personnel shall have the right to use only those facilities of the Municipality that are necessary to perform the Services and shall have no right to access any other facilities of the Municipality. SECTION 9 CONFIDENTIAL INFORMATION; INTELLECTUAL PROPERTY; FOIA 9.1 Municipal Materials. The Consultant acknowledges and agrees that all trademarks, service marks, logos, tradenames and images provided by or on behalf of the Municipality to the Consultant for use in performing the Services and the GIS database (including files created from the database) created by Consultant hereunder (the "Municipal Materials") are the sole and exclusive property of the Municipality. The Consultant acknowledges that this Contract is not a license to use the Municipal Materials except as needed to perform the Services hereunder. 9.2 Third-Party Materials. If applicable, to the extent the Consultant has agreed to obtain and/or license Third-Party Materials on behalf of Municipality, the Consultant shall obtain a license for Municipality to use the Third-Party Materials as part of the Services for the purpose specified in the applicable Statement of Work. "Third-Party Materials" shall include, but are not limited to, computer software, script or programming code or other materials owned by third parties and/or any software available from third parties, that is licensed by Consultant for the benefit of the Municipality. 9.3 GISC Materials. It is expressly understood that, excluding the Municipal Materials and Third-Parry Materials, all members of GISC and the Consultant may use or share in any improvements or modifications incorporated into any computer software (in object code and source code form), script or programming code used or developed by the Consultant in providing Services hereunder(the "GISC Materials"). (a) The Consultant herby grants the Municipality a limited, personal, nontransferable, non-exclusive license to use the GISC Materials solely for the purpose of and in connection with the Municipality's GIS. Upon expiration or termination of this Contract, or at such time the Municipality is no longer a member of GISC or in breach of its obligations hereunder, the Municipality shall not be entitled to or granted a license in future enhancements, improvements or modifications in the GISC Materials. The Municipality may grant a sublicense to a third party that the Municipality engages to maintain or update the GISC Materials in connection with the Municipality's GIS; provided that such third party agrees in writing to be bound by the license restrictions set forth in this Contract. (b) The Municipality acknowledges that the Consultant is in the business of providing staffing resource support services and that the Consultant shall have the right to provide services and deliverables to third parties that are the same or similar to the services that are to be rendered under this Contract, and to use or otherwise exploit any GISC Materials in providing such services. The Municipality hereby grants to the Consultant, a royalty-free, non- exclusive, irrevocable license throughout the world to publish modify, transfer, translate, deliver, perform, use and dispose of in any manner any portion of the GISC Materials. 9.4 Confidential Information. In the performance of this Contract, the Consultant may have access to or receive certain information in the possession of the Municipality that is not generally known to members of the public ("Confidential Information"). The Consultant acknowledges that Confidential Information includes, but is not limited to, proprietary information, copyrighted material, educational records, employee data, financial information, information relating to health records, resident account information, and other information of a personal nature. Consultant shall not use or disclose any Confidential Information without the prior written consent of the Municipality. Consultant will use appropriate administrative, technical and physical safeguards to prevent the improper use or disclosure of any Confidential Information received from or on behalf of the Municipality. Upon the expiration or termination of this Contract, Consultant shall promptly cease using and shall return or destroy (and certify in writing destruction of) all Confidential Information furnished by the Municipality along with all copies thereof in its possession including copies stored in any computer memory or storage medium. The term "Confidential Information" does not include information that (a) is or becomes generally available to the public other than as a result of a breach of this Contract by the Consultant; (b) was in the Consultant's or Consultant Personnel's possession on a non- confidential basis from any source other than the Municipality, which source, to the knowledge of the Consultant, is entitled to disclose such information without breach of any obligation of confidentiality; or (c) is independently developed by the Consultant without the use of or reference to, in whole or in part, any Confidential Information. For avoidance of doubt, it is agreed that the GISC Materials shall not be considered Confidential Information. 9.5 Dissemination of Confidential Information. Unless directed by the Municipality, Consultant shall not disseminate any Confidential Information. If Consultant is presented with a request for documents by any administrative agency or with a subpoena duces tecum regarding any Confidential Information which may be in Consultant's possession as a result of Services provided under this Contract, unless prohibited by law, Consultant shall immediately give notice to the Municipality with the understanding that the Municipality shall have the opportunity to contest such process by any means available to it prior to submission of any documents to a court or other third party. Consultant shall not be obligated to withhold delivery of documents beyond the time ordered by a court of law or administrative agency, unless the request for production or subpoena is quashed or withdrawn, or the time to produce is otherwise extended. Consultant shall cause its personnel, staff and subcontractors, if any, to undertake the same obligations regarding confidentiality and dissemination of information as agreed to by Consultant under this Contract. 9.6 Freedom of Information Act Requests. No less than five (5) business days after the Municipality's Notice to the Consultant of the Municipality's receipt of a request made pursuant to the Illinois Freedom of Information Act (ILLS 140/1 et seq. — herein "FOIA"), the Consultant shall furnish all requested records in the Consultant's possession which are in any manner related to this Contract or the Consultant's performance of the Services, including but not limited to any documentation related to the Municipality and associated therewith. The Consultant shall not apply any costs or charge any fees to the Municipality or any other person, firm or corporation for its procurement and retrieval of such records in the Consultant's possession which are sought to be copied or reviewed in accordance with such FOIA request or requests. The Consultant shall defend, indemnify and hold harmless the Municipality including its several departments and including its officers and employees and shall pay all of the Consultant's Costs associated with such FOIA request or requests including Costs arising from the Consultant's failure or alleged failure to timely furnish such documentation and/or arising from the Consultant's failure or alleged failure otherwise to comply with the FOIA, whether or not associated with the Consultant's and/or the Municipality's defense of any litigation associated therewith. In addition, if the Consultant requests the Municipality to deny the FOIA request or any portion thereof by utilizing one or more of the lawful exemptions provided for in the FOIA, the Consultant shall pay all Costs in connection therewith. As used herein, "in the Consultant's possession" includes documents in the possession of any of the Consultant's officers, agents, employees and/or independent contractors; and "Costs" includes but is not limited to attorneys' fees, witness fees, filing fees and any and all other expenses whether incurred by the Municipality or the Consultant. 9.7 News Releases. The Consultant may not issue any news releases without prior approval from the Municipality Manager nor will the Consultant make public proposals developed under this Contract without prior written approval from the Municipality Manager. SECTION 10 LIMITATION OF LIABILITY 10.1 THE REPRESENTATIONS SET FORTH IN THIS CONTRACT ARE EXCLUSIVE AND IN LIEU OF ALL OTHER REPRESENTATIONS AND WARRANTIES, EXPRESS OR IMPLIED, ARISING BY LAW OR OTHERWISE, INCLUDING BUT NOT LIMITED TO ANY FITNESS FOR A PARTICULAR PURPOSE OR ANY IMPLIED WARRANTIES ARISING FROM TRADE USAGE, COURSE OF DEALING OR COURSE OF PERFORMANCE. UNDER NO CIRCUMSTANCES SHALL EITHER THE CONSULTANT OR THE MUNICIPALITY BE LIABLE TO THE OTHER FOR ANY INDIRECT, CONSEQUENTIAL, SPECIAL OR INCIDENTAL DAMAGES, INCLUDING LOST SALES OR PROFITS, IN CONNECTION WITH THIS CONTRACT, EVEN IF IT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SECTION 11 CONSULTANT WARRANTY; INDEMNIFICATION; INSURANCE 11.1 Warranty of Services. The Consultant warrants that the Services shall be performed in accordance with industry standards of professional practice, care, and diligence practiced by recognized consulting firms in performing services of a similar nature in existence at the time of the Effective Date. Unless expressly excluded by this Contract, the warranty expressed shall be in addition to any other warranties expressed in this Contract, or expressed or implied by law, which are hereby reserved unto the Municipality. 11.2 Indemnification. The Consultant shall indemnify and save harmless the Municipality and its officers, employees, and agents from and against any and all loss, liability and damages of whatever nature, including Workmen's Compensation claims by Consultant's employees, in any way resulting from or arising out of the negligent actions or omissions of the Consultant, the Consultant's employees and agents. 11.3 Insurance. The Consultant must procure and maintain, for the duration of this Contract, insurance as provided in Attachment 2 to this Contract. 11.4 No Personal Liability No official, director, officer, agent, or employee of any party shall be charged personally or held contractually liable by or to the other party under any term or provision of this Contract or because of its or their execution, approval or attempted execution of this Contract. SECTION 12 GENERAL PROVISIONS 12.1 No Collusion. The Consultant represents and certifies that the Consultant is not barred from contracting with a unit of state or local government as a result of(i) a delinquency in the payment of any tax administered by the Illinois Department of Revenue unless the Consultant is contesting, in accordance with the procedures established by the appropriate revenue act, its liability for the tax or the amount of the tax, as set forth in Section 11-42.1-1 et seq. of the Illinois Municipal Code, 65 IL,CS 5/11-42.1-1 et seq.; or (ii) a violation of either Section 33E-3 or Section 33E-4 of Article 33E of the Criminal Code of 1961, 720 IL,CS 5/33E-1 et seq. 12.2 Sexual Harassment Policy. The Consultant certifies that it has a written sexual harassment policy in full compliance with Section 2-105(A)(4) of the Illinois Human Rights Act, 775 IL,CS 5/2-105(A)(4). 12.3 Compliance with Laws and Grants. Consultant shall give all notices, pay all fees, and take all other action that may be necessary to ensure that the Services are provided, performed, and completed in accordance with all required governmental permits, licenses, or other approvals and authorizations that may be required in connection with providing, performing, and completing the Services, and with all applicable statutes, ordinances, rules, and regulations, including without limitation the Fair Labor Standards Act; any statutes regarding qualification to do business; any statutes prohibiting discrimination because of, or requiring affirmative action based on, race, creed, color, national origin, age, sex, or other prohibited classification, including, without limitation, the Americans with Disabilities Act of 1990, 42 U.S.C. §§ 12101 et seq., and the Illinois Human Rights Act, 775 IL,CS 511-101 et seq. Consultant shall also comply with all conditions of any federal, state, or local grant received by Municipality or Consultant with respect to this Contract or the Services. 12.4 Assignments and Successors. This Contract and each and every portion thereof shall be binding upon the successors and the assigns of the parties hereto; provided, however, that no assignment, delegation or subcontracting shall be made without the prior written consent of the Municipality. 12.5 Severability. The parties intend and agree that, if any paragraph, subparagraph, phrase, clause, or other provision of this Contract, or any portion thereof, shall be held to be void or otherwise unenforceable, all other portions of this Contract shall remain in full force and effect. 12.6 Third Party Beneficiary. No claim as a third party beneficiary under this Contract by any person, firm, or corporation other than the Consultant shall be made or be valid against the Municipality. 12.7 Waiver. No waiver of any provision of this Contract shall be deemed to or constitute a waiver of any other provision of this Contract (whether or not similar) nor shall any such waiver be deemed to or constitute a continuing waiver unless otherwise expressly provided in this Contract. 12.8 Governing Laws. This Contract shall be interpreted according to the internal laws, but not the conflict of laws rules, of the State of Illinois. Venue shall reside in Cook County, Illinois. 12.9 Headings. The headings of the several paragraphs of this Contract are inserted only as a matter of convenience and for reference and in no way are they intended to define, limit, or describe the scope of intent of any provision of this Contract, nor shall they be construed to affect in any manner the terms and provisions hereof or the interpretation or construction thereof. 12.10 Modification or Amendment. This Contract constitutes the entire Contract of the parties on the subject matter hereof and may not be changed, modified, discharged, or extended except by written amendment or Supplemental Statement of Work duly executed by the parties. Each party agrees that no representations or warranties shall be binding upon the other party unless expressed in writing herein or in a duly executed amendment hereof. 12.11 Attachments and Exhibits. Attachments 1 and 2 and Exhibit A are attached hereto, and by this reference incorporated in and made a part of this Contract. In the event of a conflict between any Attachment or Exhibit and the text of this Contract, the text of this Contract shall control. In the event of any conflict or inconsistency between the terms of this Contract and any Supplemental Statement of Work, the terms of the Supplemental Statement of Work will govern and control with respect to the term, projected utilization rates, service rates and scope of services. . 12.12 Rights Cumulative. Unless expressly provided to the contrary in this Contract, each and every one of the rights, remedies, and benefits provided by this Contract shall be cumulative and shall not be exclusive of any other such rights, remedies, and benefits allowed by law. 12.13 Notices. All notices, reports and documents required under this Contract shall be in writing (including prepaid overnight courier, electronic transmission or similar writing) and shall be given to such party at its address or e-mail address set forth below, or at such other address or e-mail address as such party may hereafter specify from time to time. Each such notice shall be effective (i) if given by first class mail or prepaid overnight courier, when received, or (ii) if sent to an e-mail address, upon the sender's receipt of an acknowledgment from the intended recipient (such as by the "return receipt requested" function, as available, return e-mail or other written acknowledgment). If to Municipality: Village of Buffalo Grove Brett Robinson Fifty Raupp Blvd Buffalo Grove, IL 60089-2196 E-mail: bobinson@vbg.org If to Consultant: Municipal GIS Partners, Incorporated Thomas A. Thomey 701 Lee Street, Suite 1020 Des Plaines, IL 60016 E-mail: tthomey@mgpinc.com 12.14 Counterpart Execution. This Contract, Statement of Work or any Supplemental Statement of Work may be executed in several counterparts, each of which, when executed, shall be deemed to be an original, but all of which together shall constitute one and the same instrument. [REMAINDER INTENTIONALLY LEFT BLANK; SIGNATURE PAGE FOLLOWS] IN WITNESS WHEREOF, the undersigned have placed their hands and seals hereto as of the date first above written. ATTEST: VILLAGE OF BUFFALO GROVE By: By: Name: Name: Its: Its: ATTEST: CONSULTANT: MUNICIPAL GIS PARTNERS, INCORPORATED By: By: Name; Name: Thomas Thomey Its: Its: President Attachment I Statement of Work to GIS Consortium Service Provider Contract 1) General Purpose. The Consultant will perform all or part of the Municipality's geographic information system (GIS) management, development, operation, and maintenance. In addition to supporting the existing GIS program, the Consultant will identify opportunities for continued development and enhancement. The Municipality will be sharing management, development, maintenance expertise and staffing with other municipalities as a member of the Geographic Information System Consortium (GISC). The benefits to the Municipality include, but are not limited to, collective bargaining for rates and services, shared development costs, and joint purchasing and training. The Consultant is the sole Service Provider for GISC and is responsible for providing the necessary GIS professional resources to support this entity. The Consultant will facilitate and manage resource, cost, and technical innovation sharing among GISC members. 2) Service Types. The Consultant will provide two (2) service types. The intent of this distinction is to track specific types of investment without overburdening general operation of the GIS program. Many of these services will go unnoticed but are required to sustain the GIS program. The Consultant will employ reasonable professional discretion when specific direction is not provided. The two (2) services types are as follows: A. Services related to the direct management, development, operation, and maintenance of the GIS required to reasonably support the system. B. Services relating to the investigation, research, and development of new functionality and capability for the GIS Consortium and its members. 3) Services. The Consultant will provide the necessary resources to support the GIS program. The allocation of these resources will be reasonably commensurate with the level of expertise required to fulfill the specific task which includes, but is not limited to, the following: A. The GIS Specialist provides the daily operation, maintenance, and support of the GIS program for the community. The GIS Specialist is responsible for database development and maintenance, map and product development, user training, help-desk, system support, and program documentation. B. GIS/RAS (Remote Access Service) Specialist provides the same services as the GIS Specialist utilizing equipment hosted by the Consultant. C. The GIS Coordinator is responsible for the coordination and operation of the GIS program for the community including planning, forecasting, resource allocation and performance management. D. The GIS Analyst is responsible for providing technical support to the GIS Specialist including trouble-shooting, special projects, and access to GISC shared applications and extensions. The GIS Analyst also supports the development of GISC projects and programs. E. The GIS Platform Administrator is responsible for developing, managing, and directing the GISC solutions including the data model, databases and centralized software applications offered by the GISC. F. The GIS Application Developer is responsible for developing, testing, and supporting software applications developed by the GISC for its members. G. The GIS Manager is responsible for the overall development and implementation of the GISC program based on the direction and instructions of the GISC Board of Directors. 4) Projected Utilization and Service Rates. The service rates set forth below are based on, among other things, the negotiated annual projected utilization of all GISC members. The Consultant shall negotiate annually with the Board of Directors (the "Board') of GISC to adjust the annual projected utilization and service rates for the members of GISC. It is anticipated that the Consultant will submit its proposed annual projected utilization and service rates (the "Proposal") to the Board for approval every year on or about July 31st. Upon the Board's approval of the Proposal, the annual projected utilization and service rates shall become binding on the Municipality and incorporated into this Contract by reference, which shall automatically become effective on January 1st and remain in effect for the remainder of such calendar year. The approved annual projected utilization and the service rates will be promptly distributed by the Board or the Consultant to the Municipality. Notwithstanding the foregoing, in the event the Board, for any reason whatsoever (including the Board being disbanded) does not approve the Proposal, the Consultant may submit its proposed annual projected utilization and service rates directly to the Municipality by no later than October 1st, and upon written approval by the Municipality shall become effective on January 1 st. Consultant agrees that, each year, the new aggregate annual contract value for the Municipality will not exceed the greater of (i) cost-of-living adjustments based on the CPIs measured as of the most recent CPI number available prior to submitting the Proposal, or(ii) 3%. The GISC service and projected utilization rates set forth below are effective as of the Effective Date until December 31 st: A. Projected Utilization 1. X hours of GIS Specialist 'For purposes of this Contract, "CPI" shall mean the all items Consumer Price Index for all Urban Consumers in the Chicago-Gary-Kenosha area. In the event that publication or issuance of the Index is discontinued or suspended, the CPI shall be an index published or issued by the United States Department of Labor or any bureau or agency thereof that computes information from substantially the same statistical categories and substantially the same geographic areas as those computed in the CPI and that weights such categories in a substantially similar way to the weighting of the CPI at the Effective Date. The CPI rates, solely for reference purposes, may be accessed at http://www.bls.gov/ro5/cpichi.htm, it being understood that the Consultant makes no representation or warranty that the rates published on such website are accurate. 2. 1151 hours of GIS/RAS Specialist 3. 115 hours of GIS Coordinator 4. 115 hours of GIS Analyst 5. 80 hours of GIS Platform Administrator 6. 80 hours of GIS Application Developer 7. 80 hours of GIS Manager B. Service Rates 1. $ 72.40 per hour for GIS Specialist 2. $ 75.90 per hour for GIS/RAS Specialist 3. $ 91.80 per hour for GIS Coordinator 4. $ 91.80 per hour for GIS Analyst 5. $114.70 per hour for GIS Platform Administrator 6. $114.70 per hour for GIS Application Developer 7. $114.70 per hour for GIS Manager Total Not-to-Exceed Amount for Services (Numbers): $135,974 Total Not-to-Exceed Amount for Services (Figures): One hundred thirty-five thousand nine hundred seventy-four dollars and zero cents. Attachment 2 To GIS Consortium Service Provider Contract Insurance Consultant's Insurance Consultant shall procure and maintain, for the duration of this Contract, insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance: Coverage shall be at least as broad as: 1. Insurance Services Office Commercial General Liability occurrence form CG 0001 with the Municipality named as additional insured, on a form at least as broad as the ISO Additional Insured Endorsement CG 2010 and CG 2026 2. Insurance Service Office Business Auto Liability coverage form number CA 0001, Symbol 01 "Any Auto." 3. Workers' Compensation as required by the Labor Code of the State of Illinois and Employers' Liability insurance. B. Minimum Limits of Insurance: Consultant shall maintain limits no less than: 1. Commercial General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. The general aggregate shall be twice the required occurrence limit. Minimum General Aggregate shall be no less than $2,000,000 or a project/contract specific aggregate of$1,000,000. 2. Business Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. 3. Workers' Compensation and Employers' Liability: Workers' Compensation coverage with statutory limits and Employers' Liability limits of$500,000 per accident. C. Deductibles and Self-Insured Retentions: Any deductibles or self-insured retentions must be declared to and approved by the Municipality. At the option of the Municipality, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as it respects the Municipality, its officials, agents, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigation, claim administration and defense expenses. D. Other Insurance Provisions: The policies are to contain, or be endorsed to contain, the following provisions: 1. General Liability and Automobile Liability Coverages: The Municipality, its officials, agents, employees and volunteers are to be covered as insureds as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, leased or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the Municipality, its officials, agents, employees and volunteers. 2. The Consultant's insurance coverage shall be primary as respects the Municipality, its officials, agents, employees and volunteers. Any insurance or self- insurance maintained by the Municipality, its officials, agents, employees and volunteers shall be excess of Consultant's insurance and shall not contribute with it. 3. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Municipality, its officials, agents, employees and volunteers. 4. The Consultant's insurance shall contain a Severability of Interests/Cross Liability clause or language stating that Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5. If any commercial general liability insurance is being provided under an excess or umbrella liability policy that does not "follow form," then the Consultant shall be required to name the Municipality, its officials, employees, agents and volunteers as additional insureds 6. All general liability coverages shall be provided on an occurrence policy form. Claims-made general liability policies will not be accepted. 7. The Consultant and all subcontractors hereby agree to waive any limitation as to the amount of contribution recoverable against them by the Municipality. This specifically includes any limitation imposed by any state statute, regulation, or case law including any Workers' Compensation Act provision that applies a limitation to the amount recoverable in contribution such as Kotecki v. Cyclops Welding. E. All Coverages: Each insurance policy required by this paragraph shall be endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the Municipality. F. Acceptability of Insurers: Insurance is to be placed with insurers with a Best's rating of no less than A-, VII and licensed to do business in the State of Illinois. G. Verification of Coverage: Consultant shall furnish the Municipality with certificates of insurance naming the Municipality, its officials, agents, employees, and volunteers as additional insured's and with original endorsements, affecting coverage required herein. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be received and approved by the Municipality before any work commences. The Municipality reserves the right to request full certified copies of the insurance policies and endorsements. Exhibit A Form of Supplemental Statement of Work Pursuant to and in accordance with Section 1.2 of that certain GIS Consortium Service Provider Contract dated [INSERT DATE] (the "Contract") between the of (the "Municipality") and Municipal GIS Partners, Incorporated (the "Consultant") hereby agree to the following SUPPLEMENTAL STATEMENT OF WORK ("SOW'): 1. Description of Additional Services: [None] or [Describe new services being provided or no longer being provided. Note if Supplemental Statement of Work is intended to replace a previously approved and effective Statement of Work] 2. Proiect Schedule/Term: [Insert date by which supplemental work must be commenced and completed with any appropriate milestones] 3. Proiected Utilization: [Insert rate effective dates] A. hours of GIS Specialist B. hours of GIS/RAS Specialist C. hours of GIS Coordinator D. hours of GIS Analyst E. hours of GIS Platform Administrator F. hours of GIS Application Developer G. hours of GIS Manager 4. Service Rates: [Insert rate effective dates] A. $ per hour for GIS Specialist B. $ per hour for GIS/RAS Specialist C. $ per hour for GIS Coordinator D. $ per hour for GIS Analyst E. $ per hour for GIS Platform Administrator F. $ per hour for GIS Application Developer G. $ per hour for GIS Manager Total Not-to-Exceed Amount for Services (Numbers) : $[INSERT] Total Not-to-Exceed Amount for Services (Figures) : [INSERT] In the event of any conflict or inconsistency between the terms of this SOW and this Contract or any previously approved SOW, the terms of this SOW will govern and control with respect to the term, projected utilization rates, service rates and scope of services. All other conflicts or inconsistencies between the terms of this Contract and this SOW shall be governed and controlled by this Contract. Any capitalized terms used herein but not defined herein shall have the meanings prescribed to such capitalized term in this Contract. IN WITNESS WHEREOF, the undersigned have placed their hands and seals hereto as of the date first above written. ATTEST: Municipality of By: Municipality Clerk [MUNICIPALITY/CITY] Manager ATTEST: CONSULTANT: MUNICIPAL GIS PARTNERS, INCORPORATED By By Its Its See appendix: Appendix002- Simple Five Year Project Plan_20141208.pdf Ordinance No. 2014-81: An Ordinance Authorizing Appropriations for the Village of Buffalo Grove for the 11-A Period January 1, 2015 Through December 31, 2015. Overview The ordinance is a statutory requirement under the Illinois Municipal Code establishing the legal ceiling up to which the Village can expend funds in excess of an approved budget due to circumstances that were unforeseen at the time of budget preparation. The approved Village Budget for FY 2015 will remain the management spending control document for all departments to follow. Attachments Trustee Liaison Staff Contact Trustee Berman Scott D Anderson,Finance&GS M.on.daY>............December ...1..5......> 2014. . . ..............................................................................................Ord nances...and...Resol ut.ons..._...Ite.m........1..1.._A............................................................ V1,11 II AG"I'llOF I wil K. 13L,JIFII AQ 0 010V`11'� �a TO: DANE C. BRAGG FROM: SCOTT D. ANDERSON SUBJECT: 2015 APPROPRIATION ORDINANCE DATE: 12/11/2014 As required under the Illinois Compiled Statutes, Section 5/8-2-9 in Chapter 65 of the Illinois Municipal Code, the FY 2015 Appropriation Ordinance for all Village funds has been prepared for public hearing and consideration by the President and Board of Trustees. By statute, this ordinance must be approved and have an effective date no later than March 31, 2015.The presentation of this ordinance during the public hearing, and its subsequent adoption,will be the final step in the FY 2015 budget cycle. A public hearing must be held regarding the purpose of each appropriation. Notice of such public hearing must be published at least ten days prior to the hearing. The date for the hearing is December 15, 2014. The legal notice for the hearing was published on December 5, 2014 in the Daily Herald.The ordinance may be adopted during the same meeting as the public hearing. The proposed Appropriation Ordinance for FY 2015 totals $98,456,997.The appropriation is $19,719,649 more than the approved budget for the fiscal period.This amount exceeds the underlying budget by 25.1 percent.The purpose of the Appropriation Ordinance is to allow for spending on significant contingencies/emergencies that could not be anticipated while preparing the annual budget. The General Fund appropriations exceed the final approved budget by 9,046,044 or 23 percent. Some additional variances are noted: • $4.8 million provision within the Transfer Non-Operating appropriation for possible increases in either debt service or capital project transfers over and above what was contemplated at the time of the preparation of both the Capital Improvement Plan and Budget. • A$150,000 increase for additional expenditures related to snow and ice control. • A $400,000 contingency for IRMA worker's comp and general liability claims in a higher deductible plan option. • $400,000 provision within Group Medical Insurance and general liability/worker's comp for excessive claims. • $500,000 additional appropriation for equipment. The remaining variance is spread throughout the remaining fund appropriations as a contingency for unexpected expenditures that may arise within the General Fund departments. The Waterworks and Sewerage Fund has appropriations that exceed budget by$3,089,515.The contingencies provided for within the ordinance are as follows: • For possible adjustment to the Lake County Sanitary Sewer treatment fee, plus unanticipated growth in county user/consumers,$.8 million • An additional$1.8 million for capital projects involving lift station and water/sewer main improvements. The remaining amount is allocated to all other Waterworks and Sewerage Fund operating expense accounts with no single line item significantly in excess of budget approvals. The Buffalo Grove and Arboretum Golf Funds have appropriations that exceed budget by $286,538 or 11 percent. The contingencies provided for address unforeseen building, irrigation and course repairs, chemical and fertilizer purchases and fluctuating commodity pricing. The appropriations for Special Revenue Funds exceed the approved budget for those funds by $1,635,128 million. The major difference is within the Motor Fuel Tax Fund ($1.5 million) in anticipation of a increased scope of work. Appropriations in excess of budget for the Capital Projects Funds total $4,000,000 or 109 percent. The variances are as follows: • For the Facilities Capital Development program, $5.6 million has been appropriated versus an approved budget of$3.6 million. It is anticipated that this amount will provide sufficient funding for the completion of all capital construction and improvement projects included as part of the approved FY 2015 Capital Improvement Plan and will provide a contingency for any unforeseen building or infrastructure repairs that may arise during the year. • For the Village-Wide Street Construction Capital Projects Fund a total of$2 million has been appropriated versus an approved budget of $50,000. It is anticipated that this amount will provide sufficient funding for the completion of all capital construction and improvement projects included as part of the approved FY 2015 Capital Improvement Plan. Appropriations totaling $6.9 million are provided for within the Police and Fire Pension Funds. This contingency provides for the transfer of all revenue in excess of budgeted expenses into fund reserves for actuarially determined future pension obligations for these defined benefit pension programs. The Appropriation Ordinance is a statutory requirement under the Illinois Municipal Code establishing the legal ceiling up to which the Village can expend funds in excess of an approved budget due to circumstances that were unforeseen at the time of budget preparation.The approved Village Budget for FY 2015 will remain the management spending control document for all departments to follow. Any contingency spending requests that would exceed the budget at the fund level will be reviewed with the President and Board of Trustees. ORDINANCE NO.2014- AN ORDINANCE AUTHORIZING APPROPRIATIONS FOR THE VILLAGE OF BUFFALO GROVE FOR THE PERIOD JANUARY 1,2015 THROUGH DECEMBER 31,2015 WHEREAS, a public hearing was held by the President and Board of Trustees prior to the passage of this Appropriation Ordinance,on December 151",2014;and WHEREAS, notice of said public hearing was published at least ten (10) days prior to said public hearing, that date being December 5, 2014, all in conformity with Section 5/8-2-9 of the Illinois Municipal Code, Chapter 65, Illinois Compiled Statutes. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS,that: Appendix A VILLAGE OF BUFFALO GROVE APPROPRIATION JANUARY 1,2015 THROUGH DECEMBER 31, 2015 General Fund Appropriation Legislative Personal Services Salaries-Elected Officials 33,000 Personal Benefits Professional Training 525 Personal Benefits Dues&Memberships 33,000 Personal Benefits Employer's Contribution-FICA 2,173 Personal Benefits Employer's Contribution Medicare 486 Operating Expenses Travel 500 Operating Expenses Reception&Community Affairs 8,250 Operating Expenses Supplies-Office 105 Commission&Committees Blood Commission 315 Commission&Committees Fireworks for the Fourth 23,000 Commission&Committees Residents with Disabilities 750 Commission&Committees Arts Commission 10,000 Commission&Committees Village Board 1,000 Commission&Committees Symphonic Band 20,000 Commission&Committees Farmer's Market 600 Commission&Committees Other Boards/Commissions 105 All Other Expense All Other Expenses 53 All Other Expense Consultant Fees 150,000 All Other Expense Cable Television Programming 23,100 All Other Expense Senior Taxi Program 2,573 $ 309,534 Office of the Village Manager Personal Services Salaries-Full Time 675,000 Personal Services Salaries-Part Time _ Personal Services Salaries-Overtime Personal Services Salaries-Longevity _ Personal Benefits Group&Medical Life 165,000 1 Personal Benefits Professional Training 7,000 Personal Benefits Dues&Memberships 9,200 Personal Benefits Employer's Contribution-FICA 37,000 Personal Benefits Employer's Contribution-IMRF 90,000 Personal Benefits Employer's Contribution Medicare 9,400 Operating Expenses Telephone 2,500 Operating Expenses Travel 1,300 Operating Expenses Per Diem Allowance 525 Operating Expenses Reception&Community Affairs 900 Operating Expenses Maintenance Contracts - Operating Expenses Subscriptions&Publications 1,600 Operating Expenses Printing 525 Operating Expenses Village Newsletter 34,650 Operating Expenses IT Internal Service 40,000 Operating Expenses Building Maint.Internal Service 26,000 Operating Expenses Central Garage Internal Service 5,000 Operating Expenses Supplies-Office 2,200 Insurance IRMA Premium 11,074 Insurance Unemployment Insurance 840 Insurance IRMA Deductible-Worker's Comp 1,000 Insurance IRMA Deductible-Non Wrker's Co 1,000 Maintenance&Repairs-Other Department Equipment 525 Capital Equipment Reserve for Technology 1,313 Capital Equipment Reserve for Buildings 5,639 All Other Expense All Other Expenses 1,890 $ 1,131,080 Legal Operating Expenses IT Internal Service 1,000 Legal Services Retainer Fee 52,500 Legal Services Prosecutor Fee 71,400 Legal Services Attorney's Fees 159,600 Legal Services Recording Fees 210 Legal Services Legal Notices 8,820 Legal Services Litigation Reserve 4,410 Legal Services Messenger Fees 368 Legal Services Special Counsel 51,050 Legal Services Legal Reimburseables 5,775 $ 355,133 Finance Personal Services Salaries-Full Time 700,000 Personal Services Salaries-Elected Officials 6,300 Personal Services Salaries-Overtime 8,000 Personal Services Salaries-Longevity 2,200 Personal Benefits Group&Medical Life 180,000 Personal Benefits Professional Training 6,000 Personal Benefits Dues&Memberships 1,400 Personal Benefits Employer's Contribution-FICA 42,000 2 Personal Benefits Employer's Contribution-IMRF 100,000 Personal Benefits Employer's Contribution Medicare 11,000 Operating Expenses Telephone 10,500 Operating Expenses Postage 74,104 Operating Expenses Travel 1,575 Operating Expenses Per Diem Allowance 500 Operating Expenses Reception&Community Affairs 630 Operating Expenses Maintenance Contracts 45,750 Operating Expenses Equipment Rental 4,000 Operating Expenses Subscriptions&Publications 158 Operating Expenses Printing 10,000 Operating Expenses Audit Fees 45,000 Operating Expenses Supplies-Office 8,500 Operating Expenses IT Internal Service 45,000 Operating Expenses Building Maint.Internal Service 32,000 Insurance IRMA Premium 21,435 Insurance IRMA Deductible-Worker's Comp 308 Insurance IRMA Deductible-Non Wrker's Co 205 Commission&Committees Buffalo Grove Days 60,000 Maintenance&Repairs-Other Department Equipment 2,100 Capital Equipment Reserve for Technology 1,575 Capital Equipment Reserve for Buildings 7,518 All Other Expense All Other Expenses 1,260 All Other Expense Consultant Fees 30,000 $ 1,459,017 Human Resources Personal Services Salaries-Full Time 350,000 Personal Services Salaries-Longevity 800 Personal Benefits Group&Medical Life 50,000 Personal Benefits Professional Training 11,000 Personal Benefits Dues&Memberships 1,700 Personal Benefits Tuition Reimbursement 15,000 Personal Benefits Employee Recognition 6,500 Personal Benefits Employer's Contribution-FICA 22,000 Personal Benefits Employer's Contribution-IMRF 44,000 Personal Benefits Employer's Contribution Medicare 4,750 Operating Expenses Telephone 1,260 Operating Expenses Travel 2,205 Operating Expenses Per Diem Allowance 525 Operating Expenses Subscriptions&Publications 3,150 Operating Expenses Recruitment Charges 18,000 Operating Expenses CDL Testing 2,100 Operating Expenses Supplies-Office 1,050 Operating Expenses IT Internal Service 13,000 Operating Expenses Building Maint.Internal Service 8,000 Insurance IRMA Premium 453 Insurance Unemployment Insurance 168 Insurance IRMA Deductible-Worker's Comp 97 3 Insurance IRMA Deductible-Non Wrker's Co 65 Legal Services Special Counsel 140,000 Commission&Committees Fire and Police Commission 31,500 Capital Equipment Office and Other Equipment 22,050 Capital Equipment Reserve for Technology 158 Capital Equipment Reserve for Buildings 940 All Other Expense All Other Expenses 1,575 $ 752,045 Fire Personal Services - Personal Services Salaries-Full Time 155,000 Personal Services Salaries-Part Time 60,000 Personal Services Salaries-Sworn 5,600,000 Personal Services Salaries-Overtime 700,000 Personal Services Salaries-Longevity 38,000 Personal Benefits Group&Medical Life 1,250,000 Personal Benefits Professional Training 24,000 Personal Benefits Dues&Memberships 11,600 Personal Benefits Clothing Allowance 27,000 Personal Benefits Safety Equipment 34,000 Personal Benefits Pension Payment-Fire 2,178,000 Personal Benefits Employer's Contribution-FICA 9,200 Personal Benefits Employer's Contribution-IMRF 22,000 Personal Benefits Employer's Contribution Medicare 80,000 Operating Expenses Telephone 22,260 Operating Expenses Travel 4,295 Operating Expenses Per Diem Allowance 1,600 Operating Expenses Maintenance Contracts 71,000 Operating Expenses Subscriptions&Publications 6,405 Operating Expenses Printing 1,750 Operating Expenses Supplies-Office 6,000 Operating Expenses IT Internal Service 290,000 Operating Expenses Building Maint.Internal Service 310,000 Operating Expenses Central Garage Internal Service 550,000 Operating Expenses Supplies-All Other 25,200 Operating Expenses Operating Equip-Department 106,575 Operating Expenses Northwest Central Dispatch 160,650 Insurance IRMA Premium 276,155 Insurance Unemployment Insurance 13,020 Insurance IRMA Deductible-Worker's Comp 48,462 Insurance IRMA Deductible-Non Wrker's Co 32,307 Commodities Small Equipment Tools&Hardware 29,400 Maintenance&Repairs-Other Department Equipment 22,000 Capital Equipment Office and Other Equipment 1,050 Capital Equipment Reserve for Capital Replacement 131,250 Capital Equipment Reserve for Technology 3,150 Capital Equipment Reserve for Buildings 57,325 4 Capital Projects Land Improvements 2,625 Capital Projects Buildings&Structures 1,050 All Other Expense All Other Expenses 6,510 All Other Expense Contractual Services 20,475 All Other Expense CAFT Site 5,250 All Other Expense NWCH Adminstration Fee 18,827 $ 12,413,390 Police Personal Services - Personal Services Salaries-Full Time 675,000 Personal Services Salaries-Part Time 220,000 Personal Services Salaries-Sworn 6,600,000 Personal Services Salaries-Overtime 340,200 Personal Services Salaries-Longevity 50,400 Personal Benefits Group&Medical Life 1,550,332 Personal Benefits Professional Training 45,000 Personal Benefits Dues&Memberships 2,750 Personal Benefits Clothing Allowance 33,023 Personal Benefits Uniform Maintenance 26,064 Personal Benefits Recruit Uniforms 3,500 Personal Benefits Pension Payment-Police 2,170,000 Personal Benefits Employer's Contribution-FICA 55,000 Personal Benefits Employer's Contribution-IMRF 100,000 Personal Benefits Employer's Contribution Medicare 107,000 Operating Expenses Telephone 37,821 Operating Expenses Travel 3,000 Operating Expenses Per Diem Allowance 1,700 Operating Expenses Maintenance Contracts 45,000 Operating Expenses Subscriptions&Publications 1,000 Operating Expenses Printing 10,000 Operating Expenses Recruitment Charges 1,000 Operating Expenses Physical Fitness Equipment 5,000 Operating Expenses Safety Equipment-Patrol 9,500 Operating Expenses Safety Equipment-FOSG 525 Operating Expenses Operating Equip-Staff 750 Operating Expenses Supplies-Patrol 3,439 Operating Expenses Supplies-FOSG 4,867 Operating Expenses Supplies-Communications 1,680 Operating Expenses Supplies-Records 9,200 Operating Expenses Supplies-OCOP 473 Operating Expenses Supplies-Training 14,000 Operating Expenses Supplies-Crime Prevention 4,830 Operating Expenses Supplies-Detention 1,365 Operating Expenses Operating Equip-Department 12,096 Operating Expenses Operating Equip-Patrol 2,940 Operating Expenses Operating Equip-FOSG 4,100 Operating Expenses Operating Equip- Communications 578 Operating Expenses Operating Equip-OCOP 210 5 Operating Expenses Operating Equip-Training 735 Operating Expenses Operating Equip-Detention 158 Operating Expenses Operating Equip-Bike Patrol 1,365 Operating Expenses Operating Equipment-Records 1,126 Operating Expenses Northwest Central Dispatch 371,435 Operating Expenses NIPAS 5,507 Operating Expenses Northern IL Police Crime Lab 63,782 Operating Expenses Animal Control 4,620 Operating Expenses Prisoner Care 1,365 Operating Expenses IT Internal Service 370,000 Operating Expenses Building Maint.Internal Service 210,000 Operating Expenses Central Garage Internal Service 640,000 Insurance IRMA Premium 355,616 Insurance Unemployment Insurance 15,750 Insurance IRMA Deductible-Worker's Comp 65,490 Insurance IRMA Deductible-Non Wrker's Co 43,659 Maintenance&Repairs-Other Radios 3,868 Maintenance&Repairs-Other Mobile Data Terminals 700 Maintenance&Repairs-Other Patrol Equipment 2,200 Maintenance&Repairs-Other F.O.S.G. Equipment 800 Maintenance&Repairs-Other Staff Equipment 2,888 Capital Equipment Office and Other Equipment 25,000 Capital Equipment Reserve for Capital Replacement 110,000 Capital Equipment Reserve for Technology 10,500 Capital Equipment Reserve for Buildings 72,361 All Other Expense All Other Expenses 7,200 All Other Expense Contractual Services 42,000 All Other Expense Committee on Accreditation 5,775 All Other Expense Overweight Truck Enforcement 2,310 All Other Expense Records Management 10,862 All Other Expense Police Grant Charges 7,875 $ 14,608,288 Building&Zoning Personal Services - Personal Services Salaries-Full Time 870,000 Personal Services Salaries-Part Time 44,000 Personal Services Salaries-Overtime 4,200 Personal Services Salaries-Longevity 6,600 Personal Benefits Group&Medical Life 200,000 Personal Benefits Professional Training 6,000 Personal Benefits Dues&Memberships 1,470 Personal Benefits Employer's Contribution-FICA 60,000 Personal Benefits Employer's Contribution-IMRF 125,000 Personal Benefits Employer's Contribution Medicare 14,000 Operating Expenses Telephone 4,725 Operating Expenses Travel 893 Operating Expenses Per Diem Allowance 630 Operating Expenses Reception&Community Affairs 1,155 6 Operating Expenses Maintenance Contracts 51,939 Operating Expenses Equipment Rental 105 Operating Expenses Subscriptions&Publications 1,155 Operating Expenses Printing 1,155 Operating Expenses Supplies-Office 2,363 Operating Expenses IT Internal Service 60,000 Operating Expenses Building Maint.Internal Service 40,000 Operating Expenses Central Garage Internal Service 56,000 Insurance IRMA Premium 16,456 Insurance IRMA Deductible-Worker's Comp 312 Insurance IRMA Deductible-Non Wrker's Co 208 Commodities Small Equipment Tools&Hardware 630 Maintenance&Repairs-Other Department Equipment 3,150 Capital Equipment Reserve for Capital Replacement 4,200 Capital Equipment Reserve for Technology 1,800 Capital Equipment Reserve for Buildings 8,055 All Other Expense All Other Expenses 1,050 All Other Expense Consultant Fees 25,000 $ 1,612,250 Public Works Streets Personal Services - Personal Services Salaries-Full Time 600,000 Personal Services Salaries-Overtime 150,000 Personal Services Salaries-Longevity 5,470 Personal Benefits Group&Medical Life 160,000 Personal Benefits Professional Training 2,500 Personal Benefits Dues&Memberships 137 Personal Benefits Clothing Allowance 1,600 Personal Benefits Uniform Rental 2,100 Personal Benefits Safety Equipment 893 Personal Benefits Employer's Contribution-FICA 50,000 Personal Benefits Employer's Contribution-IMRF 100,000 Personal Benefits Employer's Contribution Medicare 10,500 Operating Expenses Telephone 2,300 Operating Expenses Maintenance Contracts 110,000 Operating Expenses Equipment Rental 450 Operating Expenses Subscriptions&Publications 100 Operating Expenses Supplies-Office 500 Operating Expenses Supplies-All Other 5,250 Operating Expenses Operating Equip-Department 1,050 Operating Expenses IT Internal Service 35,000 Operating Expenses Building Maint.Internal Service 70,000 Operating Expenses Central Garage Internal Service 145,000 Insurance IRMA Premium 43,385 Insurance Unemployment Insurance 1,260 Insurance IRMA Deductible-Worker's Comp 5,011 Insurance IRMA Deductible-Non Wrker's Co 3,341 7 Commodities Snow&Ice Control Mix 500,000 Commodities Small Equipment Tools&Hardware 525 Commodities Traffic&Street Signs 40,950 Maintenance&Repairs-Facilities Sidewalks,Curbs,& Bikeways 325,000 Maintenance&Repairs-Facilities Streets&Highways 300,000 Maintenance&Repairs-Other Department Equipment 9,450 Maintenance&Repairs-Other Radios 630 Capital Equipment Reserve for Capital Replacement 76,648 Capital Equipment Reserve for Technology 1,050 Capital Equipment Reserve for Buildings 5,639 $ 2,765,737 Administration Personal Services Salaries-Full Time 230,000 Personal Services Salaries-Overtime 420 Personal Services Salaries-Longevity 1,000 Personal Benefits Group&Medical Life 50,000 Personal Benefits Professional Training 4,000 Personal Benefits Dues&Memberships 4,600 Personal Benefits Clothing Allowance 263 Personal Benefits Safety Equipment 420 Personal Benefits Employer's Contribution-FICA 16,000 Personal Benefits Employer's Contribution-IMRF 40,000 Personal Benefits Employer's Contribution Medicare 3,800 Operating Expenses Telephone 2,940 Operating Expenses Travel 750 Operating Expenses Subscriptions&Publications 2,100 Operating Expenses Supplies-Office 5,880 Operating Expenses Supplies-All Other 525 Operating Expenses IT Internal Service 22,000 Operating Expenses Building Maint.Internal Service 11,000 Operating Expenses Central Garage Internal Service - Insurance IRMA Premium 7,399 Insurance IRMA Deductible-Worker's Comp 1,586 Insurance IRMA Deductible-Non Wrker's Co 1,057 Maintenance&Repairs-Other Department Equipment 2,100 Capital Equipment Office and Other Equipment 14,490 Capital Equipment Reserve for Technology 1,050 Capital Equipment Reserve for Buildings 3,759 $ 427,139 Forestry Personal Services Salaries-Full Time 865,000 Personal Services Salaries-Part Time 50,000 Personal Services Salaries-Overtime 6,500 Personal Services Salaries-Longevity 7,664 Personal Benefits Group&Medical Life 220,000 Personal Benefits Professional Training 4,350 8 Personal Benefits Dues&Memberships 2,000 Personal Benefits Clothing Allowance 2,666 Personal Benefits Uniform Rental 2,300 Personal Benefits Safety Equipment 1,313 Personal Benefits Employer's Contribution-FICA 57,000 Personal Benefits Employer's Contribution-IMRF 125,000 Personal Benefits Employer's Contribution Medicare 14,000 Operating Expenses Telephone 2,800 Operating Expenses Maintenance Contracts 8,200 Operating Expenses Equipment Rental 877 Operating Expenses Subscriptions&Publications 105 Operating Expenses Supplies-Office 496 Operating Expenses Supplies-All Other 5,250 Operating Expenses Operating Equip-Department 3,150 Operating Expenses IT Internal Service 65,000 Operating Expenses Building Maint.Internal Service 47,000 Operating Expenses Central Garage Internal Service 335,000 Insurance IRMA Premium 30,699 Insurance Unemployment Insurance 2,310 Insurance IRMA Deductible-Worker's Comp 4,435 Insurance IRMA Deductible-Non Wrker's Co 2,957 Commodities Chemicals and Fertilizers 2,625 Commodities Small Equipment Tools&Hardware 630 Maintenance&Repairs-Other Department Equipment 630 Maintenance&Repairs-Other Radios 525 Capital Equipment Reserve for Capital Replacement 60,000 Capital Equipment Reserve for Technology 1,000 Capital Equipment Reserve for Buildings 9,845 $ 1,941,325 Drainage Personal Services Salaries-Full Time 270,000 Personal Services Salaries-Overtime 4,250 Personal Services Salaries-Longevity 1,950 Personal Benefits Group&Medical Life 70,000 Personal Benefits Professional Training 650 Personal Benefits Dues&Memberships 100 Personal Benefits Clothing Allowance 500 Personal Benefits Uniform Rental 750 Personal Benefits Safety Equipment 1,365 Personal Benefits Employer's Contribution-FICA 16,250 Personal Benefits Employer's Contribution-IMRF 36,000 Personal Benefits Employer's Contribution Medicare 3,800 Operating Expenses Telephone 819 Operating Expenses Equipment Rental 315 Operating Expenses Subscriptions&Publications 50 Operating Expenses Supplies-Office 473 Operating Expenses Supplies-All Other 1,100 Operating Expenses Operating Equip-Department 630 9 Operating Expenses IT Internal Service 10,000 Operating Expenses Building Maint.Internal Service 18,000 Operating Expenses Central Garage Internal Service 57,000 Insurance IRMA Premium 19,051 Insurance Unemployment Insurance 420 Insurance IRMA Deductible-Worker's Comp 1,939 Insurance IRMA Deductible-Non Wrker's Co 1,293 Commodities Small Equipment Tools&Hardware 1,050 Maintenance&Repairs-Water&Sewer Storm and Sanitary Sewers 8,400 Maintenance&Repairs-Other Department Equipment 3,300 Maintenance&Repairs-Other Radios 210 Maintenance&Repairs-Other Staff Equipment 630 Capital Equipment Reserve for Capital Replacement 18,301 Capital Equipment Reserve for Technology 788 Capital Equipment Reserve for Buildings 1,790 Capital Projects Improvements Other Than Building 250,000 $ 801,173 Engineering Personal Services Salaries-Full Time 410,000 Personal Services Salaries-Part Time 36,000 Personal Services Salaries-Overtime 1,000 Personal Services Salaries-Longevity 1,400 Personal Benefits Group&Medical Life 85,000 Personal Benefits Professional Training 7,245 Personal Benefits Dues&Memberships 945 Personal Benefits Clothing Allowance 420 Personal Benefits Uniform Rental 450 Personal Benefits Safety Equipment 525 Personal Benefits Employer's Contribution-FICA 28,000 Personal Benefits Employer's Contribution-IMRF 58,000 Personal Benefits Employer's Contribution Medicare 6,500 Operating Expenses Telephone 3,812 Operating Expenses Travel 79 Operating Expenses Per Diem Allowance 263 Operating Expenses Subscriptions&Publications 420 Operating Expenses Printing 2,415 Operating Expenses Computer Services 4,725 Operating Expenses Supplies-Office 1,890 Operating Expenses Supplies-All Other 1,838 Operating Expenses IT Internal Service 31,000 Operating Expenses Building Maint.Internal Service 18,000 Operating Expenses Central Garage Internal Service 19,000 Insurance IRMA Premium 22,897 Insurance IRMA Deductible-Worker's Comp 2,764 Insurance IRMA Deductible-Non Wrker's Co 1,843 Commodities Small Equipment Tools&Hardware 788 Maintenance&Repairs-Other Department 5,775 10 Equipment Maintenance&Repairs-Other Radios 315 Capital Equipment Office and Other Equipment 4,725 Capital Equipment Reserve for Capital Replacement 3,887 Capital Equipment Reserve for Technology 3,150 Capital Equipment Reserve for Buildings 4,699 All Other Expense All Other Expenses 315 All Other Expense Consultant Fees 10,500 $ 780,582 Emergency Management Agency Personal Services Salaries-Part Time 25,000 Personal Benefits Professional Training 1,470 Personal Benefits Dues&Memberships 315 Personal Benefits Clothing Allowance 1,575 Personal Benefits Employer's Contribution-FICA 1,500 Personal Benefits Employer's Contribution Medicare 350 Operating Expenses Telephone 5,200 Operating Expenses Travel 525 Operating Expenses Per Diem Allowance 400 Operating Expenses Reception&Community Affairs 105 Operating Expenses Maintenance Contracts 6,300 Operating Expenses Subscriptions&Publications 53 Operating Expenses Supplies-Office 3,300 Operating Expenses IT Internal Service 15,000 Operating Expenses Central Garage Internal Service 17,000 Commodities Small Equipment Tools&Hardware 525 Maintenance&Repairs-Other Department Equipment 2,310 Capital Equipment Office and Other Equipment 3,150 Capital Equipment Reserve for Capital Replacement 10,500 Capital Equipment Reserve for Technology 15,960 All Other Expense All Other Expenses 315 $ 110,853 Transfer Non-Operating General Government Operating Transfers Motor Fuel Tax Fund 710,000 Operating Transfers Buffalo Grove Golf Course Fund 500,000 Operating Transfer Arboretum Golf Course Fund 500,000 Operating Transfer Parking Lot _ Operating Transfer Debt Service Fund _ All Other Expense All Other Expenses 1,000,000 $ 2,710,000 Public Safety Operating Transfers Police Pension Fund _ Operating Transfers Fire Pension Fund Public Works Operating Transfers Capital Projects Fund 4,000,000 11 $ 4,000,000 Total Appropriated Funds-General Fund $ 48,073,238 Metra Parking Operating Expenses Maintenance Contracts 2,750 Operating Expenses Lease Payments 130,000 Operating Expenses Pace Fees 16,000 Commodities Electricity-Facilities 35,000 Commodities Electricity-Street Lights 1,050 Commodities Gas-Facilities 1,680 Maintenance&Repairs-Facilities Buildings&Facilities 20,000 Maintenance&Repairs-Facilities Parking Lots 10,000 Maintenance&Repairs-Facilities Parkway Trees 525 All Other Expense All Other Expenses 263 Total Appropriated Funds-Parking Lot Fund $ 217,268 Motor Fuel Tax Fund Capital Improvement Capital Projects Streets&Highways 3,250,000 Total Appropriated Funds-Motor Fuel Tax Fund $ 3,250,000 Debt Service Fund Debt Debt Service Principal 525,000 Debt Service Interest 350,000 Debt Service Paying Agent Fees 20,000 Total Appropriated Funds-Facilities Development $ 895,000 Debt Capital Projects Facilities Fund Capital Projects Land Improvements 900,000 Capital Projects Buildings&Structures 2,500,000 Capital Projects Improvements Other Than Building 1,750,000 Capital Projects Technology 500,000 Total Appropriated Funds-Capital Projects Facilities $ 5,650,000 Fund Capital Projects Streets Fund Capital Projects Streets&Highways 2,000,000 Total Appropriated Funds-Capital Projects Streets $ 2,000,000 Fund Water&Sewer Fund Public Works Water Personal Services 12 Personal Services Salaries-Full Time 670,000 Personal Services Salaries-Overtime 65,000 Personal Services Salaries-Longevity 3,596 Personal Benefits Group&Medical Life 175,000 Personal Benefits Professional Training 3,750 Personal Benefits Dues&Memberships 1,000 Personal Benefits Clothing Allowance 2,250 Personal Benefits Uniform Maintenance - Personal Benefits Safety Equipment 7,000 Personal Benefits Employer's Contribution-IMRF 170,000 Operating Expenses Telephone 6,500 Operating Expenses Maintenance Contracts 125,000 Operating Expenses Equipment Rental 1,100 Operating Expenses Printing 4,200 Operating Expenses Supplies-Office 473 Operating Expenses Supplies-All Other 2,940 Operating Expenses Operating Equip-Department 6,300 Operating Expenses Credit Card Fees 3,000 Operating Expenses Northwest Water Commission 1,800,000 Operating Expenses IT Internal Service 43,000 Operating Expenses Building Maint.Internal Service 285,000 Operating Expenses Central Garage Internal Service 145,000 Insurance IRMA Premium 79,211 Insurance Unemployment Insurance 1,680 Insurance IRMA Deductible-Worker's Comp 10,545 Insurance IRMA Deductible-Non Wrker's Co 7,030 Commodities Electricity-Water&Sewer 241,500 Commodities Gas-Facilities 167 Commodities Gas-Water&Sewer 3,150 Commodities Chemicals and Fertilizers 5,481 Commodities Small Equipment Tools&Hardware 1,680 Commodities Water Sample Analysis 26,628 Commodities Water Meter Purchases 45,150 Maintenance&Repairs-Facilities Sidewalks,Curbs,& Bikeways 1,000 Maintenance&Repairs-Facilities Buildings&Facilities 1,000 Maintenance&Repairs-Water&Sewer Well Equipment 10,500 Maintenance&Repairs-Water&Sewer Pumping Stations 5,250 Maintenance&Repairs-Water&Sewer Watermains &Services 16,800 Maintenance&Repairs-Water&Sewer Reservoirs 5,250 Maintenance&Repairs-Water&Sewer Water Meters 14,700 Maintenance&Repairs-Water&Sewer Hydrants& Valves 21,000 Maintenance&Repairs-Other Department Equipment 1,680 Maintenance&Repairs-Other Radios 525 Capital Equipment Reserve for Capital Replacement 56,968 13 Capital Equipment Reserve for Technology 1,575 Capital Equipment Reserve for Buildings 6,578 Capital Projects Water System 10,000,000 Debt Service Interest 6,311 Operating Transfers Corporate Fund 765,000 Operating Transfers Debt Service Fund 180,000 Total Water $ 15,036,467 Sewer Personal Services Salaries-Full Time 360,000 Personal Services Salaries-Overtime 16,000 Personal Services Salaries-Longevity 3,000 Personal Benefits Group&Medical Life 105,000 Personal Benefits Professional Training 1,750 Personal Benefits Dues&Memberships 125 Personal Benefits Clothing Allowance 800 Personal Benefits Uniform Rental 1,200 Personal Benefits Safety Equipment 8,000 Personal Benefits Employer's Contribution-IMRF 78,000 Operating Expenses Telephone 17,000 Operating Expenses Maintenance Contracts 50,000 Operating Expenses Equipment Rental 215 Operating Expenses Supplies-Office 525 Operating Expenses Supplies-All Other 3,675 Operating Expenses Operating Equip-Department 7,875 Operating Expenses IT Internal Service 19,000 Operating Expenses Building Maint.Internal Service 130,000 Operating Expenses Central Garage Internal Service 80,000 Insurance IRMA Premium 46,598 Insurance Unemployment Insurance 840 Insurance IRMA Deductible-Worker's Comp 6,771 Insurance IRMA Deductible-Non Wrker's Co 4,514 Commodities Electricity-Water&Sewer 47,250 Commodities Small Equipment Tools&Hardware 1,575 Commodities Lake County Tap-On Fees 42,000 Commodities Lake County Sanitary Sewer Fees 4,000,000 Maintenance&Repairs-Water&Sewer Storm and Sanitary Sewers 4,200 Maintenance&Repairs-Water&Sewer Lift Stations 14,910 Maintenance&Repairs-Other Department Equipment 6,510 Maintenance&Repairs-Other Radios 210 Capital Equipment Reserve for Capital Replacement 26,044 Capital Equipment Reserve for Technology 1,400 Capital Equipment Reserve for Buildings 3,580 Capital Projects Sewer System 2,000,000 Total Sewer 7,088,567 Total Appropriated Funds-Waterworks&Sewerage $ 22,125,034 14 Buffalo Grove Golf Fund Personal Services Personal Services Salaries-Full Time 330,000 Personal Services Salaries-Part Time 120,000 Personal Services Salaries-Seasonal 125,000 Personal Services Salaries-Overtime 15,000 Personal Services Salaries-Longevity 2,000 Personal Benefits Group&Medical Life 70,000 Personal Benefits Professional Training 525 Personal Benefits Dues&Memberships 2,636 Personal Benefits Uniform Maintenance _ Personal Benefits Safety Equipment 1,050 Personal Benefits Employer's Contribution-IMRF 92,000 Personal Benefits Employer's Contribution Medicare 8,000 Operating Expenses Telephone 5,670 Operating Expenses Travel 263 Operating Expenses Printing 525 Operating Expenses Computer Services 7,875 Operating Expenses Audit Fees 1,575 Operating Expenses Supplies-Office 3,750 Operating Expenses Supplies-Golf Course 7,350 Operating Expenses Merchandise Purchases 47,250 Operating Expenses Golf Cart Rental 36,750 Operating Expenses Driving Range 1,000 Operating Expenses Advertising&Promotions 1,000 Operating Expenses Credit Card Fees 27,000 Operating Expenses State Sales Tax 5,400 Operating Expenses IT Internal Service 23,000 Operating Expenses Building Maint.Internal Service 132,000 Operating Expenses Central Garage Internal Service _ Insurance IRMA Premium 10,279 Insurance Unemployment Insurance 26,250 Insurance IRMA Deductible-Worker's Comp 60 Insurance IRMA Deductible-Non Wrker's Co 40 Commodities Electricity-Facilities 57,750 Commodities Gas-Facilities 9,450 Commodities Chemicals and Fertilizers 68,250 Commodities Small Equipment Tools&Hardware 1,050 Maintenance&Repairs-Facilities Buildings&Facilities 2,500 Maintenance&Repairs-Facilities Golf Course 2,500 Maintenance&Repairs-Facilities Irrigation System 2,500 Maintenance&Repairs-Vehicles Gasoline 26,250 Maintenance&Repairs-Vehicles Diesel Fuel 1,050 Maintenance&Repairs-Vehicles Automotive Parts 1,050 Maintenance&Repairs-Other Department Equipment 25,000 Capital Equipment Office and Other Equipment 1,050 Capital Equipment Reserve for Capital Replacement 31,500 Capital Equipment Reserve for Technology 1,050 15 Capital Equipment Reserve for Buildings 10,500 Capital Projects Buildings&Structures 2,100 Capital Projects Golf Course 75,000 All Other Expense All Other Expenses 525 Total Appropriated Funds-Buffalo Grove Golf Club $ 1,422,322 Arboretum Golf Fund Personal Services - Personal Services Salaries-Full Time 250,000 Personal Services Salaries-Part Time 163,000 Personal Services Salaries-Seasonal 110,000 Personal Services Salaries-Overtime 30,000 Personal Services Salaries-Longevity 2,600 Personal Benefits Group&Medical Life 75,000 Personal Benefits Professional Training 1,000 Personal Benefits Dues&Memberships 2,100 Personal Benefits Uniform Maintenance 100 Personal Benefits Safety Equipment 525 Personal Benefits Employer's Contribution-FICA 32,325 Personal Benefits Employer's Contribution-IMRF 55,000 Personal Benefits Employer's Contribution Medicare 7,300 Operating Expenses Telephone 5,500 Operating Expenses Travel 275 Operating Expenses Printing 750 Operating Expenses Computer Services 6,300 Operating Expenses Audit Fees 1,575 Operating Expenses Supplies-Office 5,250 Operating Expenses Supplies-Golf Course 14,175 Operating Expenses Merchandise Purchases 42,000 Operating Expenses Golf Cart Rental 56,700 Operating Expenses Advertising&Promotions 15,750 Operating Expenses Credit Card Fees 28,000 Operating Expenses State Sales Tax 4,200 Operating Expenses IT Internal Service 26,000 Operating Expenses Building Maint.Internal Service 235,000 Operating Expenses Central Garage Internal Service - Insurance IRMA Premium 10,278 Insurance Unemployment Insurance 26,250 Insurance IRMA Deductible-Worker's Comp 60 Insurance IRMA Deductible-Non Wrker's Co 40 Commodities Electricity-Facilities 52,500 Commodities Gas-Facilities 19,950 Commodities Chemicals and Fertilizers 96,600 Commodities Small Equipment Tools&Hardware 1,575 Maintenance&Repairs-Vehicles Gasoline 21,000 Maintenance&Repairs-Other Department Equipment 14,700 Capital Equipment Office and Other Equipment 210 Capital Equipment Reserve for Capital Replacement 20,000 16 Capital Equipment Reserve for Buildings 4,699 Capital Projects Buildings&Structures 1,050 Capital Projects Golf Course 50,000 All Other Expense All Other Expenses 525 Total Appropriated Funds-Arboretum Golf Club $ 1,489,862 Refuse Fund Operating Transfers Corporate Fund 75,000 All Other Expense SWANCC User Fees 950,000 Total Appropriated Funds-Refuse Service Fund $ 1,025,000 Internal Service Funds Information Technology Operating Expenses Telephone 96,000 Operating Expenses Maintenance Contracts 575,000 Operating Expenses Subscriptions&Publications 47,000 Operating Expenses Computer Services 425,000 Other Department Equipment 7,500 Capital Equipment Reserve for Technology 60,000 Capital Equipment Reserve for Buildings - $ 1,210,500 Central Garage Personal Services Salaries-Full Time 525,000 Personal Services Salaries-Part Time 19,000 Personal Services Salaries-Overtime 7,000 Personal Services Salaries-Longevity 4,664 Personal Benefits Group&Medical Life 115,000 Personal Benefits Professional Training 750 Personal Benefits Dues&Memberships 225 Personal Benefits Clothing Allowance 1,200 Personal Benefits Uniform Rental 5,250 Personal Benefits Safety Equipment 788 Personal Benefits Employer's Contribution-FICA 36,000 Personal Benefits Employer's Contribution-IMRF 75,000 Personal Benefits Employer's Contribution Medicare 8,200 Operating Expenses Telephone 2,100 Operating Expenses Maintenance Contracts 3,675 Operating Expenses Equipment Rental 315 Operating Expenses Subscriptions&Publications 2,625 Operating Expenses IT Internal Service 30,000 Insurance IRMA Deductible-Worker's Comp 5,192 Insurance IRMA Deductible-Non Wrker's Co 3,462 Commodities Small Equipment Tools&Hardware 3,150 Maintenance&Repairs-Vehicles Gasoline 275,000 Maintenance&Repairs-Vehicles Diesel Fuel 310,000 Maintenance&Repairs-Vehicles Automotive Parts 190,000 Maintenance&Repairs-Vehicles Lubricants 8,915 17 Maintenance&Repairs-Vehicles Contractual Auto Services 150,000 Maintenance&Repairs-Other Department Equipment 4,305 Maintenance&Repairs-Other Radios 210 Capital Equipment Automobiles&Trucks 19,680 Capital Equipment Reserve for Capital Replacement 21,000 Capital Equipment Reserve for Technology 630 Capital Equipment Reserve for Buildings 4,699 $ 1,895,694 Building Maintenance Personal Services Salaries-Full Time 425,000 Personal Services Salaries-Part Time - Personal Services Salaries-Overtime 9,000 Personal Services Salaries-Longevity 4,000 Personal Benefits Group&Medical Life 100,000 Personal Benefits Professional Training 1,750 Personal Benefits Dues&Memberships 600 Personal Benefits Clothing Allowance 900 Personal Benefits Uniform Rental 6,500 Personal Benefits Safety Equipment 2,000 Personal Benefits Employer's Contribution-FICA 26,000 Personal Benefits Employer's Contribution-IMRF 56,000 Personal Benefits Employer's Contribution Medicare 6,000 Operating Expenses Telephone 2,600 Operating Expenses Maintenance Contracts 112,000 Operating Expenses Equipment Rental 600 Operating Expenses Subscriptions&Publications 220 Operating Expenses Supplies-Office 40,000 Operating Expenses Supplies-All Other 5,250 Operating Expenses Operating Equip-Department 16,632 Insurance IRMA Premium 25,000 Insurance Unemployment Insurance 1,050 Operating Expenses IT Internal Service 23,000 Operating Expenses Central Garage Internal Service 43,000 Insurance IRMA Deductible-Worker's Comp 5,192 Insurance IRMA Deductible-Non Wrker's Co 3,462 Commodities Electricity-Street Lights 110,000 Commodities Gas-Facilities 13,000 Commodities Gas-Street Lights 7,000 Maintenance&Repairs-Facilities Street Lights 8,915 Maintenance&Repairs-Facilities Buildings&Facilities 1,200,000 Capital Equipment Reserve for Technology 4,699 Capital Equipment Reserve for Buildings $ 2,259,369 Police Pension Fund Personal Benefits - Personal Benefits Survivor Pension-Police 103,460 Personal Benefits Pension Payment-Police 2,000,000 Personal Benefits-Future Annuitants 2,000,000 18 Personal Benefits Disability Payment-Police 100,000 All Other Expense All Other Expenses 36,750 All Other Expense Investment Fees 165,000 Total Appropriated Funds-Police Pension Fund $ 4,405,210 Fire Pension Fund Personal Benefits - Personal Benefits Survivor Pension-Fire 90,000 Personal Benefits Pension Payment-Fire 2,000,000 Personal Benefits-Future Annuitants 2,000,000 Personal Benefits Disability Payment-Fire 250,000 All Other Expense All Other Expenses 73,500 All Other Expense Investment Fees 125,000 Total Appropriated Funds-Fire Pension Fund $ 4,538,500 $ 100,456,997 TOTAL APPROPRIATED FUNDS General Fund 48,073,238 Waterworks and Sewerage Fund 22,125,034 Golf Funds 2,912,184 Parking Lot Fund 217,268 Motor Fuel Tax Fund 3,250,000 Capital Projects Fund-Facilities Development 5,650,000 Capital Projects Fund-Street Construction 2,000,000 Facilities Development Debt Service 895,000 Information Technology Internal Service Fund 1,210,500 Central Garage Internal Service Fund 1,895,694 Building Maintenance Internal Service Fund 2,259,369 Police Pension Fund 4,405,210 Fire Pension Fund 4,538,500 Refuse Service Fund 1,025,000 Grand Total Appropriations 100,456,997 SECTION 1. For the purposes of defraying all the necessary expenses and liabilities of the Village of Buffalo Grove for the fiscal year commencing January 1, 2015 and ending December 31, 2015, the following sums, or so much thereof as of law may be authorized,be and the same are hereby appropriated for the following municipal purposes,to wit: The aforementioned appropriated sums for the General Fund, Parking Lot Fund, Motor Fuel Tax Fund, Capital Project Funds, Internal Service Funds, Debt Service Funds, Police Pension Fund, and Fire Pension Fund are hereby appropriated from general property taxes, other local, state-shared and Home Rule taxes, licenses and permits, intergovernmental revenue, operating transfers, investment income and other miscellaneous revenues, fees and charges along with the proceeds of debt issued by the Village for general corporate and other purposes as provided for by statute and ordinance. The aforementioned appropriated sums for the Waterworks and Sewerage Fund are hereby appropriated from receipts from the sale of water and sewer service, debt service fees, sales of water meters, connection fees, operating transfers, general property taxes, interest income and other revenues and fees of the Fund as provided by the Waterworks and Sewerage Refunding Revenue Bond Ordinances,Corporate Purpose General Obligation Bond Ordinances and the Ordinance 19 (as amended from time-to-time) Providing for the Regulation and Operations of the Combined Waterworks and Sewerage System. The aforementioned appropriated sums for the Buffalo Grove and Arboretum Golf Funds are hereby appropriated from receipts from the sale of golf rounds, membership dues, merchandise sales, driving range fees, equipment rental, general property taxes, interest income and other revenues and fees of the Fund along with the proceeds of debt issued by the Village for general corporate and other purposes as provided for by statute and ordinance. SECTION 2. Any unexpended balance of any items of any appropriation by this Ordinance may be expended in making up any insufficiency in any other item of appropriation made by this Ordinance. SECTION 3. If any item of portion of this Ordinance is for any reason held invalid, such decision shall not affect the validity of the remaining portion(s)of such item or the remaining portion(s)of this Ordinance. SECTION 4. This Ordinance shall be in full force and effect from and after its passage, approval and publication. This Ordinance shall be published in pamphlet form. This Ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: ,2014 APPROVED: ,2014. PUBLISHED: ,2014. Approved: Village President ATTEST: Village Clerk 20 Ordinance No. 2014-82: An Ordinance Abating Taxes Levied for the Village of Buffalo Grove, Cook and Lake 11-B Counties, Illinois Overview Attached for review is an ordinance abating a portion of the real estate property taxes originally levied on December 1, 2014 as Ordinance No. 2014-76. Abatement recommendations have been developed based on a review of one or more of the following: anticipated funding on a current operating basis, funds expected to become available relative to water system rates and fees,golf operating revenue from both the Arboretum Golf Course and Buffalo Grove Golf Club,use of unreserved/undesignated fund balance available within various operating and debt service funds. All sources are permissive in their use for the reduction of property taxes levied. The amount to be abated at this time totals $200,000 or 1.34 percent of the initial request. With abatements credited against the initial levy of$14,921,612, a net extension of$14,721,612 is proposed. Assuming a tax base of$1,417,116,013 as assessed/equalized, the initial Village-wide levy rate of $1.053/$100 would be lowered to $1.039. The final property tax increase is .61 percent Attachments 2014 Abatement Ordinance Memo.pdf Tax Abatement Ordinance-Consolidated 2014 levy.pdf Trustee Liaison Staff Contact Trustee Ottenheimer Scott D Anderson,Finance&GS M.on.daY>............December ...1..5......> 2014. . . ..............................................................................................Ordinances ...and ...Resolutions ...._...Item ....�....1..1.._B............................................................ VII1111 AG" OF �� i �i" Ili�and II3V J IF IFA 11 0 010VI';w1H � TO: DANE C. BRAGG FROM: SCOTT D. ANDERSON SUBJECT: 2014 TAX LEVY ABATEMENT RECOMMENDATION DATE: 12/10/2014 Attached for review is an Ordinance for abating a portion of the real estate property taxes originally levied on December 1, 2014 as Ordinance No. 2014-76. Abatement recommendations have been developed based on a review of one or more of the following: anticipated funding on a current operating basis, funds expected to become available relative to water system rates and fees, golf operating revenue from both the Arboretum Golf Course and Buffalo Grove Golf Club, use of unreserved/undesignated fund balance available within various operating and debt service Funds. All sources are permissive in their use for the reduction of property taxes levied. The amount to be abated at this time totals $200,000 or 1.34 percent of the initial request. With abatements credited against the initial levy of$14,921,612, a net extension of$14,721,612 is proposed. Assuming a tax base of $1,417,116,013 as assessed/equalized, the initial Village- wide levy rate of$1.053/$100 would be lowered to $1.039.The final property tax increase is .61 percent Abatements were applied to the following levies; Corporate Purpose General Obligation Bonds-Series 2010A:These bonds were issued to fund an escrow account for advance refunding, either in whole or in part, the Village's Corporate Purpose General Obligation Bonds-Series 1992 (facilities development), Series 1994(facilities development) and Series 1995 (street construction) bonds. Abatement funding has been applied from a transfer from the Water Fund. The following charts show the adopted FY 2014 Tax Levy and the proposed FY 2014 Tax Levy with abatements. Estimated Distribution of 2014 Property Tax Cook County Cook Lake County Lake Total 2014 Total 2013 Levy Prior to Tax Abatement Consideration Levy* County Levy* County Levy Request Levy Request With Estimated Assessed Valuation 23.13% Rate 1 76.87% Rate 1 100.00% 100.00% Tax Levies: Corporate 559,012.58 0.2001 1,857,816.55 0.1633 2,416,829.13 2,346,436.05 Street and Bridge 175,363.23 0.0628 582,800.34 0.0512 758,163.57 736,081.14 Street Lighting 59,454.70 0.0213 197,591.13 0.0174 257,045.83 249,559.06 Police Protection 131,850.64 0.0472 438,191.05 0.0385 570,041.70 553,438.54 Fire Protection 942,835.27 0.3375 3,133,408.89 0.2754 4,076,244.16 3,957,518.60 ESDA 3,145.75 0.0011 10,454.56 0.0009 13,600.31 13,204.19 Crossing Guard 12,941.24 0.0046 43,008.79 0.0038 55,950.03 54,320.42 Sub-Total:Corporate 1,884,603.43 0.6745 6,263,271.31 0.5505 8,147,874.73 7,910,558.00 IMRF/Social Security 355,650.58 0.1273 1,181,965.42 0.1039 1,537,616.00 1,562,879.00 Corp. Purpose Bonds Facilities(2010A) 50,544.83 0.0181 167,980.17 0.0148 398,525.00 695,725.00 Corp. Purpose Bonds Facilities(2010B) 62,164.88 0.0222 206,598.12 0.0182 268,763.00 268,263.00 Corp. Purpose Bonds Facilities(2012) 31,809.53 0.0114 105,715.47 0.0093 137,525.00 137,525.00 Police Pension 521,969.16 0.1868 1,734,706.84 0.1525 2,256,676.00 2,088,000.00 Fire Pension 502,992.38 0.1800 1,671,639.62 0.1469 2,174,632.00 2,174,632.00 Total 3,409,734.79 1.2204 11,331,876.94 0.9960 14,921,611.73 14,837,582.00 Estimated Distribution of 2014 Property Tax Cook County Cook Lake County Lake Total 2014 Total 2013 Levy After Tax Abatement Levy* County Levy* County Levy Request Levy Request With Estimated Assessed Valuation 23.13% Rate 1 76.87% Rate 1 100.00% 100.00% Tax Levies: Corporate 559,012.58 0.2001 1,857,816.55 0.1633 2,416,829.13 2,346,436.05 Street and Bridge 175,363.23 0.0628 582,800.34 0.0512 758,163.57 736,081.14 Street Lighting 59,454.70 0.0213 197,591.13 0.0174 257,045.83 249,559.06 Police Protection 131,850.64 0.0472 438,191.05 0.0385 570,041.70 553,438.54 Fire Protection 942,835.27 0.3375 3,133,408.89 0.2754 4,076,244.16 3,957,518.60 ESDA 3,145.75 0.0011 10,454.56 0.0009 13,600.31 13,204.19 Crossing Guard 12,941.24 0.0046 43,008.79 0.0038 55,950.03 54,320.42 Sub-Total:Corporate 1,884,603.43 0.6745 6,263,271.31 0.5505 8,147,874.73 7,910,558.00 IMRF/Social Security 355,650.58 0.1273 1,181,965.42 0.1039 1,537,616.00 1,562,879.00 Corp. Purpose Bonds Facilities(2010A) 50,544.83 0.0181 167,980.17 0.0148 198,525.00 491,225.00 Corp. Purpose Bonds Facilities(2010B) 62,164.88 0.0222 206,598.12 0.0182 268,763.00 268,263.00 Corp. Purpose Bonds Facilities(2012) 31,809.53 0.0114 105,715.47 0.0093 137,525.00 137,525.00 Police Pension 521,969.16 0.1868 1,734,706.84 0.1525 2,256,676.00 2,088,000.00 Fire Pension 502,992.38 0.1800 1,671,639.62 0.1469 2,174,632.00 2,174,632.00 Total 3,409,734.79 1.2204 11,331,876.94 0.9960 14,721,611.73 14,633,082.00 2 ORDINANCE NO.2014- AN ORDINANCE ABATING TAXES LEVIED FOR THE VILLAGE OF BUFFALO GROVE,COOK AND LAKE COUNTIES,ILLINOIS WHEREAS,the Village did on the 1st day of December, 2014 pass and approve Ordinance No. 2014-76, which ordinance provided for the levy of a direct tax on all property in the Village for the year 2014 for general corporate, pension and debt service purposes in the Village of Buffalo Grove, in the amount of $14,921,612, a certified copy of which was filed with the County Clerks of Cook and Lake Counties,Illinois,and; WHEREAS, the Village has sufficient funds on hand to pay either a portion, or the entire amount, of the taxes levied in certain sections, as identified below, of Ordinance No. 2014-76 for the fiscal year commencing January 1 st,2015. NOW,THEREFORE,BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE,COOK AND LAKE COUNTIES,ILLINOIS the following: Section 1. Section 8 of Ordinance No. 2014-76 provided for the levy of a direct tax on all property in the Village for the year 2015 for the repayment of principal and interest on the Corporate Purpose General Obligation Bonds-Series 2010A issued for the purpose of advance refunding certain maturities of the Corporate Purpose General Obligation Bonds Series 1992 (facilities development), Series 1994 (facilities development-Metra station) and Series 1995 (street maintenance), in the Village of Buffalo Grove in an amount equal to $398,525.00 and the Village has sufficient funds on hand to pay $200,000.00 of the amount of the tax levied for the fiscal year commencing Januarylst,and the levy of the entire$398,525.00 is unnecessary. Therefore,the Village hereby authorizes and directs the County Clerks of Cook and Lake Counties, Illinois to levy only $198,525.00 and abate and not spread the sum of$200,000.00 hitherto provided for and levied in the ordinance providing for the issuance of $5,160,000 of Corporate Purpose General Obligation Bonds-Series 2010A of the Village of Buffalo Grove,being Ordinance No. 2010-23,passed and approved on April 19,2010,certified copies of which were filed with the County Clerks of Cook and Lake Counties,Illinois. Section 2. The following represents a summary of the amounts levied and,if applicable,abated for the year 2014 as part of Village Ordinance No.2014-76: Levy Section Levy Abatement Net Levy Corporate Purpose 2 $8,147,875.00 $0.00 $8,147,875.00 Illinois Municipal Retirement Fund 3 $842,031.00 $0.00 $842,031.00 Social Security Fund 4 $695,585.00 $0.00 $695,585.00 Police Pension 5 $2,256,676.00 $0.00 $2,256,676.00 Fire Pension 6 $2,174,632.00 $0.00 $2,174,632.00 Corporate Purpose Bonds Series 2012 7 $137,525.00 $0.00 $137,525.00 Corporate Purpose Bonds Series 2010A 8 $398,525.00 $200,000.00 $198,525.00 Corporate Purpose Bonds Series 2010B 9 $268,763.00 $0.00 $268,763.00 Total $14,921,612.00 $200,000.00 $14,721,612.00 Section 3.The Village Clerk is hereby authorized and directed to file a certified copy of this ordinance with the County Clerks of Cook and Lake Counties,Illinois. Section 4. This ordinance shall be in full force and effect from and after its passage and approval in the manner provided by law. This ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: 2014 APPROVED: 12014 Village President ATTEST: Village Clerk Resolution No. 2014-33: A Resolution Approving an Agreement with Siemens Industry for Performance 11-C Contracting Services .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Budget Impact Fund/Account Budget Notes $6,970,999 170.55.35.560.60 Overview The attached resolution allows approval of an agreement with Siemens Industry, Inc, Building Technologies Division for performance contracting services for the Village of Buffalo Grove in the amount of $3,991,831.70. Sensus meters for this project will be purchased directly from the sole supplier,HD Supply Waterworks at a cost of$2,737,302. Due to the size and scope of the project, staff recommends a contingency fund be created and controlled by the Village in the amount of$268,116 (4%of the project cost). Proposals for the financing for this project have been supplied by USBANCORP. In total, the project costs are $6,970,999, inclusive of meters, meter reading infrastructure, street lights, installation services and contingency. A full accounting of the methodology used to develop this recommendation is attached, with a breakdown of the individual projects and supporting documentation. A copy of the proposed agreements will be provided to the Village Board under separate cover. All approvals are subject to final review and approval of contract documents by the Village Attorney. The project is governed by a performance guarantee for efficiency savings that will be reviewed annually by Siemens Industry, subject to independent verification of efficiency results. The project life cycle is estimated at 20-years, as shown in the attached pro-forma cash flow statements. Buffalo Grove is the lead agency in a Municipal Partnering Initiative Performance Contracting Project. The Village of Glenview and the Village of Palatine have both taken part in the process of selection and contract negotiation and it is expected that the Village Boards of those communities will be reviewing similar resolutions for approval of the same project. As the Village Board may recall, the performance contracting project has been narrowed to include a water meter replacement project, SCADA improvements, and street lighting improvements. By using performance contracting to implement these improvements the Village of Buffalo Grove will be able to: 1.Incur no initial capital cost; 2.Achieve significant long term savings/revenue enhancements which are measured and verified; 3.Obtain an annual energy savings guarantee which will be equal to or greater than the project costs; 4.Finance the project through a multi-year installment payment arrangement over the extended contract term. It is important to note that the performance contracting method was selected for this project as Siemens must provide the Village with an annual energy savings guarantee. If the annual energy savings do not match those predicted by Siemens then it is their responsibility to take corrective action and cover the cost differential between predicted savings and actual savings. Attachments PC Resolution.pdf Performance Contracting Dec 2014 v4.pdf Trustee Liaison Staff Contact Trustee Trilling Brett Robinson, M.o�n.d�aY>............December ...1..5......> 2014. . . Ordinances and Resolut� � � ... � � ... � � � .o�n�s..._...Ite.m....�....1..1 C............................................................ RESOLUTION NO.2014- A RESOLUTION APPROVING AGREEMENTS FOR PERFORMANCE CONTRACTING SERVICES AND MATERIALS WHEREAS,the President and Board of Trustees of the Village of Buffalo Grove desire to cause the implementation of the performance contracting project,and WHEREAS,the approval of the attached agreements will provide for improvements to the water meter, SCADA, and street lighting infrastructures for the Village of Buffalo Grove ("Project"),and WHEREAS,the approval of an agreement with Siemens Industry, Inc., Building Technologies Division is required in order to proceed with the necessary engineering and implementation of the Project,and WHEREAS,the purchase of water meters and software directly from HD Supply Waterworks Group, Inc. is required in order to proceed with the implementation of the Project,and WHEREAS,the approval of an agreement with Sensus USA, Inc.for the provision of an advanced metering infrastructure(AMI) is required in order to proceed with the implementation of the Project,and WHEREAS,the approval of an agreement for the financing of this project through U.S. Bancorp Government Leasing and Finance, Inc. is required in order to proceed with the funding of the Project. NOW,THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Buffalo Grove, Lake and Cook Counties, Illinois,that the Village Manager is hereby authorized and directed, pending final approval and review by the Village Attorney, 1.to execute the"Performance Contracting Agreement" with Siemens Industry, Inc., Building Technologies Division,2. is authorized to purchase water meters and associated software from HD Supply Waterworks Group, Inc.,3. Is authorized to execute an agreement with Sensus USA, Inc.for an AMI system,and 4. is authorized to execute a financing agreement with U.S. Bancorp Government Leasing and Finance, Inc. A copy of said agreements are attached hereto and made a part hereof. AYES: NAYES: ABSENT: PASSED: 2014 APPROVED: ,2014 APPROVED: Village President ATTEST: Village Clerk Performance Contracting Staff Recommendation Based upon the following information, staff recommends approval of an agreement with Siemens Industry, Inc, Building Technologies Division for performance contracting services for the Village of Buffalo Grove in the amount of$3,991,831.70. Sensus meters for this project will be purchased directly from the sole supplier, HD Supply Waterworks at a cost of$2,737,302. Due to the size and scope of the project, staff recommends a contingency fund be created and controlled by the Village in the amount of$268,116. In total, the project costs are $6,970,999, inclusive of meters, meter reading infrastructure, street lights,installation services and contingency. In line with Pro-forma # 1 presented later in this memo, staff also recommends accepting a proposal for the financing for this project through USBANCORP for a period not to exceed 14.75 years at an estimated rate not to exceed 2.5% Performance Contracting Buffalo Grove is the lead agency in a Municipal Partnering Initiative Performance Contracting Project. The Village of Glenview and the Village of Palatine have both taken part in the process of selection of the contractor, Siemens Industry, Inc., as well as contract negotiations, it is expected that the Village Boards of those communities will be reviewing similar resolutions for approval of the same project. As the Village Board may recall, the performance contracting project has been narrowed to include a water meter replacement project, SCADA improvements, and street lighting improvements. By using performance contracting to implement these improvements the Village of Buffalo Grove will be able to: 1. Incur no initial capital cost; 2. Achieve significant long term savings/revenue enhancements which are measured and verified; 3. Obtain an annual savings guarantee which will be equal to or greater than the total annual project costs; 4. Finance the project through a mult-year installment payment arrangement over the extended contract term. Performance Contracting Phases �� _��m,�acp��'�� IIIIV� �� . � � . �� - III �(IIIIII 11 Financial System Annual energy analysis components savings Procurement of fully deployed guarantee materials/ (water meters, (contractual) services street lights, Debt service Financing SCADA) mirrors commitment Operational efficiency gains Installation savings finalized Operational Operational savings accrue Baseline savings period Payoff of original accuracy and begins (not project costs efficiency guaranteed) established Funds generated forfuture infrastructure Performance Guarantee It is important to note that the performance contracting method was selected for this project as Siemens must provide the Village with an annual energy savings guarantee. If the annual energy savings do not match those predicted by Siemens then it is their responsibility to take corrective action and cover the cost differential between predicted savings and actual savings. To be clear Siemens is responsible only to cover non operational costs in this fashion. A Performance Guarantee Period savings reconciliation will be performed at the end of each Annual Period as follows: a) Within ninety (90) days of the Guarantee Date, the Construction Period Savings shall be reconciled and applied to the calculation of the first Annual Peniod's Annual Realized Savings. b) At the conclusion of each Annual Period, Siemens will calculate the Annual Realized Savings and compare the calculated amount to the applicable Guaranteed Annual Savings amount. c) Where the Annual Realized Savings are less than the Guaranteed Annual Savings, a Savings Shortfall shall be recorded for the applicable Annual Period. d) A Savings Shortfall shall be paid by Siemens within sixty (60) days following the Village of Buffalo Grove's acceptance of the reconciliation and, once paid, Siemens, shall have fulfilled its obligations under the Performance Guarantee for the applicable Annual Period. e) Siemens also retains the right under the contract to correct defective system components or measures to ensure that the performance guarantee can be achieved in the forthcoming annual period. SCADA Improvement Project Project Subtotal Cost $174,138 Operational Savings Year 1 $20,210 Estimated Pay Back Period 8 years This is the smallest of the performance contracting projects at $174,138. The estimated payback period is based upon an assumption of a 3% annual rate of inflation escalator for operational savings. This project was budgeted in the 2015 CIP and if implemented through performance contracting will result in a net reduction to the budget in the amount of$174,138. The Village of Buffalo Grove will have Siemens execute needed enhancements to the existing SCADA (supervisory control and data acquisition) system. The SCADA system allows the Village to monitor and control the operation of assets related to the water distribution system on a 24x7x365 basis. The expected savings are derived primarily through operational efficiencies generated through the improved alarming and communication components. The following is the scope of work. A pro]ect summary is also attached. 1. Upgrade SCADA software to latest version 2. Implement improved alarm notification including multiple platform delivery (email, text, phone), detailed alarm information(time, type, severity) and notification escalation chain 3. Provide (2)portable electronic devices with data entry software 4. Provide network and syncing capability to central data repository 5. Upgrade existing SCADA server network connection to redundant broadband/radio communications. 6. Upgrade remote stations with redundant broadband/radio communications. Street Lighting Improvement Project Pro]ect Subtotal Cost $1,222,189 Operational Savings Year 1 $77,411 Energy Savings Year 1 $8,870 Estimated Pay Back Period 12 years The street lighting improvement project is the second largest portion of the performance contracting project at $1.2 million. The estimated payback period is based upon an assumption of a 3% annual rate of inflation escalator for operational and energy savings. The Village of Buffalo Grove will be implementing needed street lighting improvements throughout the municipality. The savings in the street light project are expected to be derived from a reduction in the contracted labor and material costs due to the relamping of the streetlights, and a reduction in energy costs. Currently a third of streetlights in the Village are relamped each year, this translates to each bulb being changed once every 3 years. This project consists of the replacement of 1,436 sodium vapor residential street lights with Light Emitting Diode (LED) technology and replacement of 33 gas lamps with Solar LEDs that output between 700-1200 lumens. A project summary is also attached. Water Meter Replacement Project Project Subtotal Cost $5,306,556 Operational Savings Year 1 $60,528 Billable Water Accuracy Increase Year 1 $203,351 Estimated Pay Back Period 16 years As noted above, this is the largest portion of the performance contracting project at $5.3 million. The estimated payback period is based upon the Cashflow 91 pro-forma (moderate operational savings),an assumption of a 3% annual rate of inflation escalator for operational savings and the initial billable water increase due to water meter accuracy improvements calculated at the currently scheduled 4% annual rate increase. The Village of Buffalo Grove will be implementing an Automatic Metering Infrastructure (AMI) Water Meter System conversion. This project was selected for inclusion as the current meters are at or beyond the manufacturer's recommended lifecycle, the current average accuracy of the meters in our system is 95.5% with a continued expected decline of .025% per year. The AMI system will allow for a reduction in labor costs by reducing the number of hours required to perform meter read cycles, reduced replacement and inventory requirements due to newer equipment utilization and a reduction in meter re-reads for billing purposes. The proposed replacement meters use magnetic technology with no internal moving parts and have a 20 year warranty at a minimum accuracy rate of 98.5%. The project will include the installation of a Sensus Flexnet AMI (automated meter reading) System including: 1. Replacement of 11,916 water meters with new units. All necessary auxiliary equipment such as nuts,boxes,bolts, and gaskets to be provided as required; 2. Retrofit of meters installed during the testing phase of the project; 3. Installation of fixed tower based AMI system; 4. Download of billing account data from the billing system; 5. Installation and programming of meter endpoints; 6. Installation of system software; 7. Capture and recording of GPS coordinates for each meter location; 8. Upload of all critical billing account data into the billing system; 9. Training & administrative support prior to project completion to ensure a functional system; 10. Commissioning/verification of the system. A project summary and description of the 1PERL meter is also attached. Contingency Subtotal Cost$268,116 It should be noted that the meter project was originally proposed by Siemens at a not to exceed price of $7.1 million, staff was able to negotiate the costs down to $5.2 million, however, this results in the meter project changing from a not-to-exceed cost project to a unit cost based structure. By making this change, the Village assumes responsibility for certain additional work items, such as missing or broken meter straps, valve replacements, etc., that may be found once the installation has begun. Staff has included a 4% contingency in the amount of $268,116 to cover possible additional work items. Staff reviewed figures provided by Siemens as well as a similar project recently completed by the Village of Wheeling to arrive at an appropriate estimate of contingency costs. The funds for the contingency are held by the Village of Buffalo Grove and will only be paid to Siemens after additional individual work items have been invoiced and verified. Project Duration All of the construction/implementation of each project will run concurrently. The meter project is expected to take the longest amount of time at 14 months. The SCADA and street lighting projects should take between 5 and 6 months. A preliminary project schedule is attached for reference. Final project schedules will be approved by the Village before work commences. Project Costs and Benefits Pro'ect Summar SCADA Project Cost $174,138 Street Li htin Project Cost $1,222,189 9................... ..................1.................................................................................................................................................................................................................................................................................... Water Meter Project Cost $5,306,556 Contin enc $268,116 Total Perforinwice Cosa ractntag Project $61970,999 Cost Performance contracting consists of two financial analyses, one being the one-time project costs and resources necessary to complete the project, and the other being the ongoing efficiencies, savings and revenue generated as a result of the project. When the performance contracting project was last discussed with the Village Board, the total project cost was estimated at $8,562,706. Staff has worked extensively with Siemens industry to benchmark project costs,reduce inefficiencies and negotiate fees,bringing the project costs down to $6,970,999. In total, the Village has been able to reduce the total cost 19 percent, or $1.6 million, from the original pricing. Buffalo Grove has received a favorable proposal from USBANCORP and is working with them to secure financing for the entire $6,970,999 project cost. Attached are three possible cash flow pro-formas for this project showing the project costs, project savings, and annual net cash flow over a 20 year period. Staff has prepared the three following cash flow pro-formas for review. In all cases staff recommends establishing a meter replacement reserve as a result of this project to provide a revenue source for future meter replacement. Pro-forma#1 Overview Financing Period 14.75 years Total Net Cash Flow after 20 Years $5,483,548 Return on Investment 56% In reviewing the project pro-forma 91, the water meter conversion produces a $5.4 million positive cash flow over the 20-year planning horizon, net of principal and interest costs, Sensus automation hosting fees and operating costs. The pro-forma assumes an initial water meter operational savings of$60,528 and the eventual reduction of one full time meter reading position from the Water Division, due to the elimination of manual meter reading. Staff believes this is the most realistic of the three provided pro-formas as it allows for Public Works to have enough staff through the construction phase of the project and allows for efficiencies opened up by the performance contract to be evaluated and then implemented. Pro-forma #2 Overview Financing Period 16.25 years Total Net Cash Flow after 20 Years $3,940,986 Return on Investment 35% In reviewing the project pro-forma 92, the water meter conversion produces a $3.6 million positive cash flow over the 20-year planning horizon, net of principal and interest costs, Sensus automation hosting fees and operating costs. The pro-forma assumes an initial water meter operational savings of $0 and no reductions in positions from the Water Division, due to the elimination of manual meter reading. Staff believes this pro-forma is overly conservative, existing Public Works staff would be redirected to other tasks,but this pro-forma does allow for a "worst case scenario"for financing purposes. Pro-forma#3 Overview Financing Period 13.5 years Total Net Cash Flow after 20 Years $7,237,152 Return on Investment 76% In reviewing the project pro-forma 93, the water meter conversion produces a $7.2 million positive cash flow over the 20-year planning horizon, net of principal and interest costs, Sensus automation hosting fees and operating costs. The pro-forma assumes an initial water meter operational savings of$120,000 and an immediate reduction of one meter reading position from the Water Division, due to the elimination of manual meter reading. Staff believes this pro-forma may be a bit aggressive, does not allow for Public Works staff to provide acceptable service levels during the construction phase, and does not provide for an evaluation of realized efficiencies prior to a reduction in staffing levels. Cashflow Descriptions Program Savings: All items generating revenue or a savings to offset the financing costs of the project. Billable Water/Sewer Increase: This figure was generated by taking into account the average water usage over the past three years, the increased accuracy of the new water meters, the degradation factor of 0.25% of the old meters, and the current 4% annual increase in water rates. Water Meter Operational Savings: This value was calculated based upon predicted operational savings strictly for the manual reading of water meters and associated reading tasks. Those tasks include items such as final and initial readings taken when a homeowner moves in or out of a residence, or rereads due to the malfunction of current equipment. CIP: SCADA; Street, Water: This item was a placeholder for moving current CIP costs into the Performance Contracting Project. This item was recently removed and is no longer factored into the calculations. Energy/Utility Savings: This value is calculated based upon a predicted reduction in utility bills paid for existing street lighting. Energy FIM Operational Savings: This value is a combination of contractual savings predicted by the installation of new streetlights and operational savings through the improvements to the SCADA system. Construction Savings: There are not any construction savings predicted for this project. Rebates: This is a calculated value based upon current DCEO grants/ rebates for the predicted reduction in lighting wattage for the street lighting project. Program Costs: All construction/implementation and long term costs of the performance contracting proj ect. Principal and Interest: Principal and interest costs on the initial program cost of$6,970,999. Sensus Data Hosting fee: These are hardware and software costs associated with operating and maintaining the AMI system. Performance Assurance: This is an annual fee paid to Siemens to provide the Performance Guarantee and to perform annual audits of the accuracy of the new water meters to ensure the meters meet the minimum 98.5% accuracy requirements in the contract. Annual Net Cash Flow: this is the net of the program savings and the program costs over a 20 year period, or the net new revenue created for the Village as a result of implementing the program and after paying all program expenses. a a 77, ,— 77= 7- 7-7 IT I 77 I IT 5a�= 2 Ai Hal 9 t � s IDA o m o 0 0 m m 0 0 m homes„ 5� _ E B 4 U1°Z O ��u?�oa E ` t A d a O U a a o m o 1 USE Ns 1 WE to m R us I RE RE IRE 0 0 m homes„ 5� _ E d O Qo O`er � 4 mU �UZ O �2 E ` O m,, U a a Al 5a�= o m o m In 0 0 m m ,- ---- 5� _ E d O Qo O`er � 4 mU �UZ O ��u?�oa E ` O m,, U Village of Buffalo Grove �1 1 liN Water Meter— AMI - Project Summary The Village of Buffalo Grove will be implementing an Energy Performance Contract with Siemens Industry to execute an Automatic Metering Infrastructure (AMI)Water Meter System conversion. The following is the scope of work. Installation of a Sensus Flexnet AMI System including: • Replacement of water meters with new units. All necessary auxiliary equipment such as curb stops, lids,nuts,boxes,bolts, and gaskets to be provided as required; • Retrofit of meters installed during the testing phase of the project; • Installation of fixed based AMI system; • Download of billing account data from the billing system; • Installation of meter endpoints; • Programming of meter endpoints; • Installation of system software; • Capture and recording of GPS coordinates for each meter location; • Upload of all critical billing account data into the billing system; • Training &administrative support prior to project completion to ensure a functional system; • Commissioning/verification of the system. The table below shows the meter quantities that Siemens proposes to install during the implementation phase of this project. Scope of WorkQuantity 5/8" x 3/4" Sensus iPERL Meter 1,934 5/8" x 3/4" Sensus iPERL Retrofit-Test Meters 26 3/4" Sensus iPERL Meter 8,244 3/4" Sensus iPERL Retrofit-Test Meters 38 1" Sensus iPERL Meter 912 1" Sensus iPERL Retrofit-Test Meters 5 1.5" Sensus R2 OMNI 397 2" Sensus R2 OMNI 264 2" Sensus C2 OMNI 2 3" Sensus C2 OMNI 63 4" Sensus C2 OMNI 26 6" OMNI Meter; 510M/520M Transmitter Only 5 Total '11,916, NOTE: There are approximately 3,770 accounts without a meter size designated in the billing software database. The majority of these accounts are coded as residential. Therefore,the 3,770 were distributed over the 5/8"through 2" sizes based on the proportions they represented in the rest of the data provided by the Village. (Siemens)will make sure to address this difference and the potential for different sizes needed during construction in our contract with the Village. Siemens Industry,Inc—Building Technologies Division Phone:(847)803-2700 585 Slawin Court Fax:(847)803-2733 Mount Prospect,IL 60056 Village of Buffalo Grove �1 1 liN As part of this project development effort, a propagation study was conducted in order to design the fixed- based system of antennas that will collect meter readings and transmit them to the computer system that processes them. The AMI system was designed around one main antenna to be mounted at strategic locations in the Village. The best fit locations for the Village of Buffalo Grove are the following: • Fire Station 26—Existing Tower The propagation study is a simulation of the performance of the system and is influenced by the geographical location of the transmitters and receivers, and the topography of the area. Siemens Industry,Inc—Building Technologies Division Phone:(847)803-2700 585 Slawin Court Fax:(847)803-2733 Mount Prospect,IL 60056 I ilu,uuiilll IIIIII III, I IIII IIIIIIIIIIII I IIIII IIIIII IIII IIII II�II�I IIIII�Ililii II IIIL'° IIIIII III Ilri 5/8" (DN 15mm), 3/4" (DN 20mm)and 1" (DN 25mm)Sizes With no moving parts, the Sensus " PERL water management system is based on innovative electromagnetic flow measurement technology. The / PERL system family has an operating range as low as 0.03 gpm (0.007 ml/ � hr) to 66 gpm. IU31P19oiri iv-- °N1"�' IEllectroniic Register ILDD Diispllay .' fti( BattrarV l t17 UUnmt of IIIOA Ure �U+?WV arl I cry e',fiip ev ory�u uM1rW, wyio.''o'hp:'yG p°Irup'rtC ii f'xN d a1T,✓„7 d' 1�� t III s IIIEV IIIIZllAkllE E II S IIAIIIEIIl)XIl''tIII:)S magnetic flow sensors. The all electronic, Alll/di/"U IIIfV''"III''t V F:E II`UIItE"S The PERL system far exceeds the most programmable register is hermetically The integrated construction of the PERL recent revision of ANSI/AWWA Standard sealed with a tempered glass cover. The system prevents removal of the register to C-700 and C-710 for accuracy and PERL system has a 20 year life cycle, obtain free water. The magnetic tamper pressure loss requirements. All PERL along with a 20 year battery life guarantee. and low field alarms will both indicate any systems are NSF/ANSI Standard 61 attempt to tamper with the magnetic field Annex F and G compliant and tested to i Li II III''t 111 Ill III''tE IIIS�II'EIII''t of the PERL system. AWWA standards. The high resolution 9-digit hermetically sealed electronic register with LCD AIIINAllll:' /AIII/dillI S�YS""IIEIIINAS F:11'EIll:f E/III'flllMAlllgCE display was designed to eliminate dirt, lens fogging issues and moisture PERL systems are compatible with The patented measurement technology current Sensus AMR/AMI systems. of the PERL system allows enhanced contamination in pit settings with built in accuracy ranges at both low and high tamper protection. The tempered glass flows and perpetual accuracy over the register cover displays readings with the life of the product and can be installed AMR digits highlighted. Direction of flow horizontally,vertically or diagonally. and units of measure are also easily readable on the register display. The CONS S II 1:WC ll IGIN PERL register features; AMR resolution and unit of measure that are fully The PERL system is an integrated unit programmable, integral customer data that incorporates an electronic register logging compatible with UnPro software and measuring device encased in an tools. The large, easy to read display external housing. The measuring device also includes battery life, empty pipe and is comprised of a composite alloy forward/reverse flow indicators. flowtube with externally-threaded spud ends. Embedded in the flowtube are sEnsus I II 11 II I,II �„Ilrl PA a k4d ....I III I� a W'lVIM IIYIIM�pIY w�o �WNIINWL�N ��'I4V � �!y o �o III � �,,y� � I WNIWAI ii'1Y io�w�iii. 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(DNC155 mm) (190 mm) (155 mm) (44 mm) (15 rnlrn) (19 rnlrn) (114 rnlrn) (1.4 kg) ' /Jl ViXii................................... .....i�..............................................................................................�.......�. .. ..............................................................................................�....... . ......................................................................................................� ......................................................................................................................�.............................................................................................................. ....i�................................................................................................. .....�........IJ................................................ 4 ) (DNry20 rnlrn) (190 mm) (155 mm) (44 mm) (20 rnlrn) (25 rnlrn) (114 rnlrn) (1.4 kg) iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiJ`Y.."................................................................................................................ ..........................................................................................................�.......� .. ... � .i � ......................................................................................................................� n.... .................................................................................i.i.i.i.i i..i i.i............... ii iii.........i.i.i.i.i.i.i.i.i.i.i.i.i.i.i.. 91, (LAN 2tY mm) (229 ryn^n) (155 mm) (44 mm) (2tY n n) (25 rn n) (�14 rnlrn) (1.5 kg) (LAN 25 mm) (27U3 rnlrn) (155 mm) (44 mm) (25 rnlrn) (32 rnlrn) (114 rnlrn) INS ................................................................................................................................................................................................................... m Measurement of n otable and reclairr water. IM i ii i®I III I�iI I Solid state electromagnetic netic flow Operating temperature range of 33°F(0.56°C)-150°F(65.6°C) III a ................................................................................................................................................................................................................... IVd'iiillull ll�illu l III .......................... ® Fierrneticall sealed,9-di it ro rammable electronic re ister Y g P 9 g ICI IIIII III IIIIVI 5/81'(DN 15mm)size:0.18 to 25 gprn(0.04 to 5.7 rn'/hr) AMR/AMI compatible "® 3/41'(DN 20mm)size:0.18 to 35 gprn(0.04 to 8.0 rn'/hr) iPE.RL.system register programmable using the Unil"ro programming package I I„ II IIIII,,,,, 1" DN 25rnrn size:0.4 to 55 rn 0.09 to 12.5 rn'/hr ................................................................................................................................................................................................................... External housing-rherrnal plastic ................................................................................................................................................................................................................... .. - 5/81'(DN 15mm)size:>0.11 gprn(0.025 ml/hr)to<0.18 gprn(0.041 rn'/hr) Flowtube -Polhen lene o Electrode-Silver/silver chlsulfide alto ride y 3/41'(DN 20rnrn)size:->0.11 gprn(0.025 rn'/hr)to<0.18 gprn(0.041 rn'/hr) Register cover-Tern pered glass . r ................................................................................................................................................................................................................... 1'(DN 25rnrn)size..->0.3 gprn(0.068 rn/hr)to<0.4 gprn(0.09 rn/hr) Alarm Duration-90 days 5/81'(IDN 15mm)size:0.03 gprn(0.007 rn'h) liiill IIIIIIIIII Ilm III I-eal<Duration-24 hours Datalog Interval-1 hour 3/41'(DN 20mm)size:0.03 gprn(0.007 rn'h) Alarm Mask-All alarms reported 1"(DN 25rnrn)size:0.11 gprn(0R25 rn'h) History Mask-All event types reported I�®II Illm IIII Ilul I,,,ill I'.I, I ql II 200 psi(13.8 bar) IIIIIII IIIIIIIIIIIII SEnsus I I II:yI III'? III to _ ao y 2 '0- 10 15 z z 0 5 fp 15 20 55 311 35 FWWN**p ) F1 RW{ppnp 5/8"IFHeadlloss Curve 3/4"Short IFHeadlloss Curve o to «� 'o' 0 5 10 15 N 25 30 3$ 0 10 20 30 40 50 9FW01F.l FWbWtmI 3/4"IFHeadlloss Curve 1"IFHeadlloss Curve (DAII products purchased and services performed are,subject to Biensus terms of sale„available et either,http://iia.senstis.corri/I C/lerinsConditlons.iodf or 1-800-647-3748.Biensus reserves the right to modify these,terms and conditions in Its own discretion without notice,to the customer. ..this document is for informational purposes only,and SENSUS MAKES NO EXPRESS WARRAN rIES IN rHIS DOCUMEN F.FUR�rHERMORE, rHERE ARE NO IMPLIED WARRAN rIES,INCLUDING WI THOU r I...IMI rArION,WARRANTIES AS rO FI rNESS FOR A PARrICUI...AR PURPOSE AND MERCIIAN rAP.,II...I rY.ANY USE OF THE PRODUCTS rHAr IS NOr SPECIFICALLY PERMI r FED HEREIN IS PROHIP.,I FED. 8601 :six Forks Road,Suite'700 n Raleigh,NC;27616 1 800..62s.c8 sEnsus www.serisus.ccsrn/wsater Village of Buffalo Grove Water Systems, Pumping & SCADA Project Summar The Village of Buffalo Grove will be implementing an Energy Performance Contract with Siemens Industry to execute needed enhancements to the existing SCADA system. The SCADA system allows the Village to monitor and control the operation of assets related to the domestic water distribution system. The following is the scope of work. SCADA Software Upgrade • The current SCADA system is out of date. User interface is rudimentary and software support is no longer available. System capabilities are limited. The following improvements will be implemented: o Upgrade SCADA software to latest version Enhance Alarm Capabilities • Alarms are generated locally. Remote notification is not available. The following improvements will be implemented: o Implement improved alarm notification including multiple platform delivery (email, text, phone), detailed alarm information (time, type, severity) and notification escalation chain o Implement system change log history Electronic Pump Station Operator Rounds • Operator rounds are currently recorded manually on paper and re-entered into a digital format for archival and reporting. The following improvements will be implemented: o Provide (2) portable electronic devices with data entry software o Provide network and syncing capability to central data repository Upgrade SCADA Network Connection • Poor reliability and data transfer speed compromise the ability of the SCADA system to transfer information between the SCADA command center and remote facilities. The following improvements will be implemented: o Upgrade existing SCADA server network connection to redundant broadband/radio communications. o Upgrade remote stations with redundant broadband/radio communications. Expected project duration: 90 days Included deliverables: 1. Training materials 2. Hardware cut sheets and documentation 3. Alarm classification matrix 4. Personnel notification tree 5. Detailed network map (IP data, frequencies, etc.) Siemens Industry,Inc—Building Technologies Division Phone:(847)803-2700 585 Slawin Court Fax:(847)803-2733 Mount Prospect,IL 60056 Village of Buffalo Grove ' Street Lighting Project Summar The Village of Buffalo Grove will be implementing an Energy Performance Contract with Siemens Industry to execute needed street lighting improvements throughout the municipality. The following is the scope of work. Replace street lights with Light Emitting Diode (LED) technology • Replace the Village's specified existing HID fixtures with more efficient, low maintenance LEDs and install photocells where necessary to integrate with the existing control system. o (1,436) total number of fixtures/poles o Replace gas lamps with Solar LEDs that output between 700-12001umens. o Replace all high pressure sodium cobra heads and shoe boxes with Cree, RAB or similar LED fixtures. Eydstinq Systems Proposed Systems Lamp Quantity Pole Type elretrofit Manufacturer p Lamp Lamp Product Code Wattage First-Light 700- 33 Decorative Pole Gas Lamps Solar LED IPL-PTM-BZ-T5-43K-04 1200 Lumens 1m132...... ..jC2ncrete p.olelShoebox 10OW HPS CREE BXSPR-A-0-2-F-C-U-S 42W fi8... mCnct PolelBox side 10OW HPS RAB ALED5T52N 59W Window ..............26............... .Concrete PolelCobr a ahead 100W HPS CREE BXSPR-A-0-2-F-C-U-S 42W 26 Cncrt PolelLongneckmmmmmmm m10OW HPS CREE BXSPR-A-0-2-F-C-U-S 42W Cobra _ 61 Concrete Poles/Oval 10OW HPS CREE _ BXSPR-A-0-2-F-C-U-S 42W ................................................................................................................................ 29 Concrete PolelShoebox 150W HPS .CREE BXSPwA 0 3 G A U Z ( PD 1H4 Z 53W 24 Decorative Po�le/Parking 175W Merc Vap RAB ALED5T52N 59W 23 Cylindrical Luminaries 250W HPS RAB ALED5T78N 90W 12 Concrete olelShoebox 250W HPS CREE OS -A-DA-3ME-A-40K-UL-BZ 9 112W Cnct Pole/Box-side 1 Window 250W HPS RAB ALED5T78N 90W 1 Cnct PolelLongneck 250W HPS CREE BXSP-A-0-2-H-A-U-Z Q 106W Cobra Expected project duration: 165 days Included deliverables: 1. Detailed lighting photometric layouts 2. Construction of any desired mock-up examples for review 3. Pre and Post electrical energy measurements (M&V) 4. Applicable DCEO grant applications Siemens Industry,Inc—Building Technologies Division Phone:(847)803-2700 585 Slawin Court Fax:(847)803-2733 Mount Prospect,IL 60056 M N O N O Z O a O N Ot bL � Q N 7 \ � N Ol L V) Ol — L 10 CL O. Ol 7 � u O c d O kv O 10 7 O m a N O Gl 10 9 N l\ .0 I...................................................................................................................................................................................................................................................................................... ..... N O m >. T T T T 10 T T t0 M T T T M T T t0 T T V 10 f0 f0 f0 f0 V f0 f0O T V f0 f0 f0 T V f0 f0O f0 T N O "O "O "O "O "O O "O "O O f0 O "O "O "O f0 Ln "O "O O "O f0 a-I O O O O O a-I O O l0 IA O O O P, O N O O rn w N N M .--I rn N m N O a-I l0 l0 m O a-I .-I N .--I N O v C t0 v O v O d E v O a C Y Q m C v E N O O O E C O O E U O m bfl v U O Y 'N y u Oi O U 1A .� O "�O v u v J C 2 O_ O v \ p — Q C O O w v 3 p Q w y io v Y ot) > E a O a 3 a v H 0 V Q ti ry Ordinance No. 2014-83: Approving an amendment of a Planned Unit Development, GW Property Group, 245 11-D McHenry Road .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview Mitch Goltz of GW Property Group proposes redevelopment of the property previously occupied by Wendy's restaurant, 245 McHenry Road. The parcel, zoned B-2 PUD, is Lot 1 of the Seigle's Resubdivision. The PUD ordinance approved in 1988 for the Seigle Home Center development includes a restriction concerning use of Lot 1. Ordinance No. 88-110, Section 20.D. states: Uses on the Property shall be limited to a fast food restaurant, a Seigle's Home and Building Center, and a two-story office building as depicted on Exhibit B. ...At the request of the Developer the Corporate Authorities may consider other uses on the Property. The Corporate Authorities may require review by the Village's Plan Commission, including public hearings, to amend this Ordinance to allow other uses. Several previous amendments have been approved for Lot 2 and Lot 3 of the PUD. The most recent amendment approved by Ordinance No. 2012-47 granted a special use to the Buffalo Grove Park District to redevelop the former Beth Am building on Lot 2 for a community arts center. Lot 3, north of the building, is designated as a parking area (the 1988 PUD allowed an office building on Lot 3). Mr. Goltz proposes to acquire the restaurant building. The plan includes a building addition of 2,500 square feet on the east side. Two tenant spaces are proposed: a food use (2,200 sq.ft.) in the west portion of the building and a second tenant space of approximately 4,300 sq.ft. in the east portion. The site plan provides 39 off-street parking spaces. This meets the Village's parking requirements based on a restaurant use of 2,200 sq.ft. (22 spaces required) and a retail or service use of 4,300 sq.ft. (17 spaces required). Mr. Goltz requests that the PUD amendment allow the uses listed in the B-2 General Business District. He also requests a special use for a drive-through for the proposed food use. The building currently has a drive-through used by the Wendy's restaurant. The Sign Code variation pertains to an off-premise directional sign proposed for the northeast corner of IL Route 83 (McHenry Road) and Bank Lane. Section 14.20.100 of the Sign Code requires a variation for approval of an off-premise sign. The sign would provide guidance for motorists to access the businesses at 245 McHenry Road. The property is restricted to right-in, right-out access to Route 83. Full access to Route 83 is available to the north at Bank Lane and to the south at the Grove shopping center. The original Seigle's development was granted a variation for an off-premise directional sign. The sign face included "Seigle's" and "Wendy's" with a directional arrow. The proposed sign would include the names of the two tenants. The sign would meet the standards for a directional sign (12 square feet in area; maximum height of 4 feet). The off-premise sign approved for Seigle's was located in an easement of 6 feet by 10 feet on the east side of Route 83 north of Bank Lane. The area north of Bank Lane now occupied by the Winchester Estates development was unincorporated when the sign easement was dedicated in 1989. The developer will need to confirm that the sign has been approved by the owner of the property where the sign would be installed prior to issuance of a Village permit for the sign. The Planning &Zoning Commission conducted a public hearing on November 5, 2014 and voted 7 to 0 to recommend approval of the PUD amendment, building expansion, special use for a drive-through facility and variation of the Sign Code for the off-premise directional sign. The draft ordinance with exhibits is attached. Next Steps Consideration of permits for building renovation and off-premise sign. Prior Actions Approval of PUD ordinances for Seigle's and successor developments. Anticipated Future Board Actions Possible variation request for ground sign. Attachments PZC draft minutes Nov 5,2014.pdf Trustee Liaison Staff Contact Trustee Ottenheimer Robert E Pfeil,Planning M.on.daY>............December ...1..5......> 2014. . . ..............................................................................................Ordinances ...and ...Resolutions ..._...Item ........1..1..D............................................................ 12/10/2014 ORDINANCE NO. 2014— AN ORDINANCE APPROVING THE SEVENTH AMENDMENT TO THE PLANNED UNIT DEVELOPMENT(PUD) FOR THE SEIGLE'S RESUBDIVISION VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS GW Property Group, LLC Amendment of PUD concerning allowed uses, expansion of the existing building, special use for a drive-through facility, and Sign Code variation for an off-premise directional sign 245 McHenry Road WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, the Seigle's Resubdivision was approved by Village Ordinance No. 88-110, which allowed a fast-food restaurant on Lot 1, a Seigle's Home and Building Center on Lot 2 and an office building on Lot 3 of the Seigle's Resubdivision; and, WHEREAS, amendments to Village Ordinance No. 88-110 were approved concerning commercial use of Lot 2 Ordinance No. 92-35 (First Amendment) and Ordinance No. 96-11 (Second Amendment); and, WHEREAS, Village Ordinance No. 98-54 (Third Amendment) approved a Special Use and Planned Unit Development (PUD) for the Congregation Beth Am to occupy the building on Lot 2 as a place of worship and related uses including education programs and social events, and the use of Lot 3 for supplementary parking to accommodate uses in the Beth Am facility; and, WHEREAS, Village Ordinance No. 2009-38 (Fourth Amendment) approved a Special Use and Planned Unit Development (PUD) amendment for Lot 2 for the Torah Academy to lease space within the Beth Am building to operate a school providing a dual curriculum of Judaic studies and general studies; and, WHEREAS, Village Ordinance No. 2011-2 (Fifth Amendment) approved an amendment to the special use for Lot 2 and Lot 3 for the Torah Academy to allow operation of a child day care facility in addition to the school approved by Ordinance No. 2009-38; and, 2 WHEREAS, Village Ordinance No. 2012-47 (Sixth Amendment) approved a special use for the Buffalo Grove Park District to redevelop the building on Lot 2 as a performing arts center and auxiliary parking on Lot 3; and, WHEREAS, Seigle Investments LLC is the owner of Lot 1 of the Seigle's Resubdivision (as legally described in Exhibit A hereto, and hereinafter referred to as the "Property"), and said Property is zoned in the B-2 General Business District; and, WHEREAS, Ordinance No. 88-110, Section 20.D. limits use on Lot 1 to a fast-food restaurant; and, WHEREAS, GW Property Group, LLC, as contract purchaser, requests amendment of Ordinance No. 88-110, Section 20.D. to remove the restriction allowing only a fast-food restaurant on Lot 1; and, WHEREAS, GW Property Group, LLC requests that uses allowed in the B-2 General Business District be allowed on Lot 1; and, WHEREAS, GW Property Group, LLC has submitted a plan for redevelopment of the building on Lot 1 for two tenant spaces including a food use and a general retail or service tenant; and, WHEREAS, GW Property Group, LLC requests a special use for a drive-through facility to service the food use, and a variation of Section 14.20.100 of the Village Sign Code to allow an off- premise directional sign; and, WHEREAS, GW Property Group, LLC has filed a petition requesting approval of amendment of the PUD concerning allowed uses on Lot 1, approval of a special use for drive-through facility for a food use, approval of a site plan allowing an expansion of 2,500 square feet of the existing building and a variation of the Village Sign Code for an off-premise directional sign pursuant to the following exhibits, which are attached hereto and made a part hereof: EXHIBITA Legal Description EXHIBIT B Petitioner and Owner Acceptance and Agreement concerning amendment of planned unit development (PUD) ), special use and variation of Sign Code EXHIBIT C Overall Site Plan (Sheet ST2) dated 12/8/2014 EXHIBIT D Proposed Site Plan (Sheet ST1) dated 12/9/2014 EXHIBIT E Proposed off-premise directional sign (Sheet A1.0) 3 WHEREAS, the Village Planning & Zoning Commission conducted a public hearing concerning the proposed amendment of the planned unit development including allowed uses, expansion of the building, a special use for a drive-through facility and a variation of the Sign Code for an off-premise directional sign and determined that the requested items are appropriate for the Property and will be compatible with adjacent properties. WHEREAS, the Commission voted 7 to 0 to recommend approval of an amendment of the Planned Unit Development (PUD) concerning allowed uses in the B-2 District, expansion of the building, a special use for a drive-through facility and a variation of the Sign Code to allow an off- premise directional sign for the Property; and, WHEREAS, the President and Board of Trustees have determined that the amendment of the Planned Unit Development (PUD) concerning allowed uses in the B-2 District, expansion of the building, a special use for a drive-through facility and a variation of the Village Sign Code to allow an off-premise directional sign are appropriate for the use and development of the Property and will be compatible with adjacent properties as set forth in the terms and conditions set forth herein. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. This ordinance is made pursuant to and in accordance with the Village's Zoning Ordinance and the Village's Home Rule powers. The preceding whereas clauses are hereby incorporated herein. Section 2. The Corporate Authorities hereby adopt a proper, valid and binding ordinance approving the Seventh Amendment of the Planned Unit Development (PUD), allowing expansion of the building, granting a special use for a drive-through facility and granting a variation of Section 14.20.100 of the Village Sign Code for an off-premise directional sign to allow use and development of the Property as proposed by GW Property Group, LLC subject to the following conditions: A. Uses allowed in the B-2 District of the Buffalo Grove Zoning Ordinance shall be allowed on the Property, subject to the provision of off-street parking as required by the Zoning Ordinance. B. Accessible parking shall be provided on the Property in compliance with applicable state and Village requirements. C. Any changes to the exterior building appearance, outdoor lighting, landscaping and signs are subject to review and approval by the Village. D. Construction of the building addition and related site improvements are subject to review and approval by the Village. 4 E. The special use for a drive-through facility is granted to GW Property Group, LLC for a restaurant/food use tenant. Said special use is not assignable without approval by the Village. F. At the time of application for a Village permit to install the off-premise directional sign depicted on Exhibit C and Exhibit E hereto, GW Property Group, LLC shall provide documentation acceptable to the Village confirming approval of said sign by the property owner and a legal description of the sign location. Section 3. In the event that GW Property Group, LLC does not purchase the Property by June 1, 2015 this Ordinance shall be null and void. Section 4. This Ordinance shall be in effect upon the submittal of the executed Petitioner's and Owner's Acceptance and Agreement attached hereto as Exhibit B. This Ordinance shall not be codified. AYES: NAYS: ABSENT: PASSED: APPROVED: ATTEST: APPROVED: Village Clerk Jeffrey S. Braiman, Village President This ordinance was prepared by: Robert E. Pfeil, Village Planner Village of Buffalo Grove 50 Raupp Blvd Buffalo Grove, IL 60089 Mail to: Village Clerk Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 5 EXHIBIT A Legal Description GW Property Group, LLC 245 McHenry Road Lot 1 of Seigle's Resubdivision, being a resubdivision of part of the southwest quarter of Section 33, Township 43 North, Range 11 East of the Third Principal Meridian, recorded as Document No. 701006, in Lake County, Illinois. PIN 15-33-301-077 6 EXHIBIT B Petitioner and Owner Acceptance and Agreement concerning amendment of planned unit development (PUD) ), special use and variation of Sign Code 245 McHenry Road Lot 1 of the Seigle's Resubdivision GW Property Group, LLC acknowledges that it has read and understands all of the terms and provisions of Buffalo Grove Ordinance No. 2014 —_ pertaining to amendment of the planned unit development (PUD), special use and variation of the Village Sign Code for the Property, and does hereby accept and agree to abide by and be bound by each of the terms, conditions and limitation of said Ordinance. GW Property Group, LLC an Illinois corporation By: Name (print): Title: The undersigned Owner acknowledges that it has read and understands all of the terms and conditions of said Buffalo Grove Ordinance No. 2014— Owner: Seigle Investments LLC By: Name (print): Title: HSI RIC UPe most oulat raj 'tZ 6- 1 G n I S N e S, 3 cl on -1-11 'EIAC)ZAE)SIC)NI My all IM NEW! NNOM 311S NowadyMajins flfil-mm MW (u) 1 pHs M mul 1 E -0 SUN M L) Illh .0 j 0�— , LL ,)zz U)L LL 0- LI) CL Co c Co Lw EF C:::� 11-0 Z< —x x w ON'D MCNENRY z < 000 <z Lu U) LU 0 a n I s N 1 P. cl";:;O0zA Jkz!ArJEA �vm C; A- N Is II NOM31S/Nowaav9NI0llne sm� ��---.H U) Hi —LLL OY F—U Lr) cf) w <0 Of F-- � LLJ C) < U cn uj Ln CD C5 Of o Of ow < TFn < rcl LNI� o cn co WN W 73VN I U < LU oU).b 7f Lu.1 0 C/5 0 0 ROADI\AC ose seaN�:i s Ana .o s o` -' �� 4.s u�`�i�b�v UnD _ 0011 bza�d0s«1 U�fl 1 S N s`J�I 1S ■■ �1`�/�O?�� O�d��fl9 -"$� _61£�� `�Xe� �e�x`e6 --_=�$ w 'F W S-VIZ Me. e e � Q x� NOIS3030VNOIS lVNOIID min e�$ va6 ve MI6 e�sa F,?e- Fx?xz a a S S 5 8 N p � LLJ w LLJ cn LLJ m m Q LLJ m v m J L Q O L�JJ Q Z OZO J Z J Q Z Q Q 0 LLJ Q z LLJ> O Q O Q m W ~ (n - 0 N �� W O OZCO x m Z ISI N Q� CE LLrl,) z z N � MN z z LLJ W N I ,.0-.b DRAFT PUBLIC HEARING BUFFALO GROVE PLANNING &ZONING COMMISSION November 5, 2014 GW Property Group,245 McHenry Road Amendment of PUD concerning allowed uses in the B-2 District and variation of the Village Sign Code for an off-premise directional sign Chairman Smith called the hearing to order at 8:15 pm in the Village Council chambers, Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, Illinois. Chairman Smith read the Notice of Public Hearing as published in the Buffalo Grove Daily Herald, explained the Procedure to be followed for the public hearing, and swore in all persons who wished to give testimony. Commissioners present: Chairman Smith Mr. Cesario Mr. Cohn Mr. Goldspiel Ms.Johnson Mr. Khan Mr. Weinstein Commissioners absent; Mr. Lesser Mr. Shapiro Also present: Mr. Mitch Goltz, GW Property Group Mr. Les Ottenheimer, Village Trustee Mr.William Raysa,Village Attorney Mr. Brian Sheehan, Village Building Commissioner Mr. Robert Pfeil, Village Planner The following exhibits were presented by the petitioner at the public hearing: Exhibit 1: Memo from Mr. Pfeil to the Planning/Zoning Commissioner dated October 31, 2014 Mr. Goltz noted that the petition is requesting two off premise signs and they have since decided they want to propose only one. Mr. Goltz stated they are the contract purchaser for the current Wendy's property on McHenry Road and they are purchasing the property from Harry Seigle who was the one who originated the PUD in 1988. He has since sold off the other parcels which have since been transferred several times. The Wendy's is the last part of the PUD that his family owns and they are scheduled to close on this property next month. In reviewing the PUD documents and subsequent amendments they noticed this property is only zoned for a fast food restaurant with a drive through. It was part of the original PUD as this and Buffalo Grove Planning&Zoning Commission—Public Hearing—November 5, 2014 Page 1 of 5 the subsequent amendments never really said anything about this parcel. Wendy's gave notice to Mr. Seigle that they will be closing the store at the end of this year. He stated they have entered into a new contract with Mr. Seigle to purchase the property and plan on renovating the building and renting out to another retail tenant or restaurant. They retained Mid-America Real Estate to broker on their behalf and have marketed across the board and have reached the conclusion that the existing property is much larger than the smaller restaurants out there today and it is too small for a full service restaurant. They have come up with a plan to divide up the building into two spaces for two tenants. Dunkin Donuts which has a location to the north has expressed interest and they are moving forward with them as well as Core Power Yoga for the back portion of the building which will consist of the new building and a portion of the existing building. Mr. Goltz stated they are requesting an amendment to the PUD to allow uses for more than what is existing today. He further noted that within the original PUD there is an easement agreement in place which had granted the owner of the property which at that point was Seigle the ability to propose and construct an off premise sign which would be constructed at the corner of Bank Lane and McHenry Road that would be a directional sign in nature. That sign was taken down many years ago but in talking to the two prospective tenants as well as other interested parties having directional signage particularly for patrons coming from the north was very important to let cars know to turn left onto Bank Lane to go around First American Bank. Therefore, as part of tis proposal they have put together a non-illuminated sign 3 feet by 4 feet and fits within the confines of the maximum allowable would be as a strictly directional signage for the two tenants. Mr. Goltz reviewed the site noting it is 4.27 acres which includes a portion of the drive entering the property and it includes all the parking behind and next to the building. The proposed directional sign would show the entrance to Dunkin Donuts and Core Power. At one point they had proposed a second directional sign but at this point they are not proposing such a second sign. Mr. Goltz noted they would only be losing a couple of parking spaces with the new addition. They would create a more natural flow of parking in front of the building. Commissioner Cohn asked about the letter from Mr. Schimmel of the Park District and asked the petitioner to address those concerns. Mr. Goltz stated they had been under the impression that they had reciprocal easement for the parking on the lot south of their parcel. He stated they are looking to get this project approved with the parking they have on site. Mr. Schimmel had a concern with their patrons parking in their parcel but Mr. Goltz noted he has a greater concern about their patrons parking in this parcel. He noted that on his way to the meeting they had stopped at the site and noted about 15 to 20 cars on this site that were patrons of the Park District. He stated they have relatively low impact users. Dunkin Donuts with the drive through will not use much parking and Core Power has peak hours in the morning and will not use much parking. It is a natural gravitation for people to park closest to the building. The configuration of the parcel as it currently stands would lead some people to park behind the Wendy's and walk right into the Park District. He stated they want to be good neighbors as does the Park District and they have capacity for 400 people and they have a lot less parking than that. He does not believe they will really be using that parking. He stated they hoped to self monitor together with the Park District so that everyone has ample and accessible parking. Commissioner Cesario asked if there are actually 39 spaces between these two properties. Buffalo Grove Planning&Zoning Commission—Public Hearing—November 5, 2014 Page 2 of 5 Mr. Goltz stated they have 39 spaces on their property not including any extra parking. Mr. Goltz further stated if the Dunkin Donuts was a non-drive through it would be different because everyone would have to park and come in. The drive through will help alleviate the parking need for Dunkin Donuts. Core Power has a couple of employees and both tenants are comfortable with the parking they would have and they do not expect it to be an issue. Commissioner Cesario asked what the intention was to alert traffic from the south to get into the site. Mr. Goltz stated the visibility from the south has good visibility on McHenry Road. The biggest concern is really for directional purposes only. Both tenants would have signage on the building but the main concern is people coming from the north particularly for a tenant like Dunkin Donuts which needs the morning traffic which is coming from the north. Commissioner Cesario asked how people would be able to get in cleanly. Mr. Goltz reiterated the proposed directional signage. Commissioner Cesario stated he can see either or both tenants saying it would be nice to have a sign before that first cut and little further south because that way someone could see it and turn right into where they are, so essentially into the Park District building. Mr. Goltz noted they are not talking about doing something like that. He stated he had discussed that issue with the Park District and why they had at one point discussed proposing a second directional sign that would be on Bank Lane to direct cars to turn right. Because of ongoing planning for use of that land for parking it was somewhat premature to propose that. However, down the road they may want to tackle that together with the Park District because they would have the same concerns. At this point they are proposing only one sign but he cannot promise that down the road they may come back for a second sign. Commissioner Goldspiel asked how many people would be using the yoga facility at one time. Mr. Goltz stated their space would be about 4,200 square feet and a good chunk of that is back of house bathrooms, locker rooms, retail store and two studios. They would probably have no more than 16 people at one time. Commissioner Goldspiel asked if there was any ordinance that applies to the parking for such a facility. Mr. Pfeil said yoga is not specifically cited in the parking standards.The use is similar to dance schools in terms of parking demand. The parking standard for a dance school is 1 space per 3 students based on design capacity. If the 4,300 square foot area is calculated using the parking standard of 1 space for 250 square feet of floor area,the parking provided would be acceptable. Commissioner Goldspiel asked if it appears that there are adequate parking spaces. Mr. Pfeil asked the petitioner if he could explain further about the typical maximum demand that may be at the yoga studio. Buffalo Grove Planning&Zoning Commission—Public Hearing—November 5, 2014 Page 3 of 5 Mr. Goltz estimated that there would be 16 to 20 people at most. Obviously it would behoove a tenant who is spending for infrastructure and money in a location to have the proper spaces necessary. Commissioner Goldspiel asked about the hours of operation for the yoga facility. Mr. Goltz stated he thinks they are open at 6 of 7:00 am and the hours vary during the week but they are probably open to about 8 pm. They adjust their hours according to demand. He is not sure of the Dunkin Donut hours. Commissioner Goldspiel asked if the sign for traffic heading southbound on Rt 83 be sufficiently visible for people to see and react or is it better placed on the opposite side of Bank Lane. Mr. Goltz stated it might be more visible across Bank Lane but that would be on the bank property. The proposed sign and location of the sign was strictly proposed because that was due to the easement from 1988. Whether that is the ideal location is not known but it certainly does help to be before the turn. Commissioner Goldspiel noted that in the materials on the sign there was something that suggested that the area that the area the sign would be on is now part of the roadway. Mr. Pfeil noted Mr. Goltz's surveyor indicates it is within dedicated right of way of IL Route 83. Mr. Goltz noted it is the right of way, not the roadway and is on the grass area between the street and the sidewalk. Commissioner Goldspiel asked if there is any issue about placing something like that in the right of way. Mr. Pfeil commented that Mr. Goltz may have to address this with the Illinois Department of Transportation (IDOT). Mr. Goltz stated after they get through with the Village they will go through IDOT. Commissioner Weinstein asked if any special changes need to be made for to what has already been approved as Wendy's was a fast food restaurant. Mr. Pfeil noted that a special use is required for a drive-through facility. If the Wendy's use ceases, the new business would have to obtain a special use for its drive-through. He suggested that the Commission address the drive-through for the new tenant as part of the PUD amendment. Mr. Goltz noted that when this PUD was granted in 1988 it was a very different landscape within the restaurant industry and the word fast food is one that is interpreted differently. He noted their purpose for now and moving forward if Dunkin Donuts closes they want to know they have the ability to put someone else in there that would make it. Most of the zoning around here is B-2 zoning. Commissioner Weinstein noted he does not see the yoga as a permitted use but he does see in the B-1 District something called physical culture and health services which specifies gymnasiums, pools, reducing salons, masseurs and public baths. Buffalo Grove Planning&Zoning Commission—Public Hearing—November 5, 2014 Page 4 of 5 Mr. Sheehan stated that historically staff have included yoga in those types of physical fitness type of activities in that group even though the names may have changed over the years but the context is there. Commissioner Weinstein asked if any changes would be necessary for yoga use. Mr. Sheehan stated no. There being no further comments or questions from anyone else present, Chairman Smith closed the public hearing at 8:40 pm. Respectfully submitted, Fay Rubin, Recording Secretary APPROVED BY: ERIC SMITH, Chair Buffalo Grove Planning&Zoning Commission—Public Hearing—November 5, 2014 Page 5 of 5 Chairman Smith called for a vote on the motion to amend and the vote was as follows: AYES: Goldspiel NAYS: Cesario, Cohn, Khan,Johnson, Weinstein, Smith ABSENT: Lesser, Shapiro ABSTAIN: None The motion failed 6 to 1. Chairman Smith called for a vote on the original motion and the vote was as follows: AYES: Cesario, Cohn, Goldspiel, Khan,Johnson,Weinstein, Smith NAYS: None ABSENT; Lesser, Shapiro ABSTAIN: None The motion passed 7 to 0. GW PROPERTY GROUP, 245 MCHENRY ROAD — AMENDMENT OF PLANNED UNIT DEVELOPMENT CONCERNING ALLOWED USES IN THE B-2 DISTRICT AND VARIATION OF SECTION 14.20.100 OF THE VILLAGE SIGN CODE FOR AN OFF-PREMISES DIRECTIONAL SIGN Moved by Commissioner Weinstein, seconded by Commissioner Cohn to recommend approval to the Village Board for the variation of the Village Sign Code to allow one off-premise sign for the property at 245 McHenry Road and to amend the PUD approved by Village Ordinance 88-110 pertaining to allowed uses on the property to allow a special use for a drive through facility on the property. Commissioner Cesario stated generally if people look at the pictures of the corner where the off premise sign would be you do not want a commercial sign in a non-commercial space. However, this is a difficult property to get into and he does appreciate the value of a directional sign in that location; one that is limited in size and would help direct a potential customer into the premises as opposed to going into the area south of there and he will support the motion. Commissioner Weinstein stated he is also supporting the motion because the sign was previously there in the same location and that easement exists for the exact same purpose. The only real change that has occurred is that there is a subdivision now there that was not there at the time. Given the circumstances you do need to see the sign or you will go past the facility. Chairman Smith called for a vote on the motion and the vote was as follows: AYES: Cesario, Cohn, Goldspiel,Johnson, Khan, Weinstein, Smith NAYS: None ABSENT: Lesser, Shapiro ABSTAIN: None The motion passed 7 to 0. CHAIRMAN'S REPORT—None Buffalo Grove Planning&Zoning Commission—Regular Meeting—November 5, 2014 Page 4 of 5 Resolution No. 2014-34: Regarding the 2014 Petition by 11-E CRM Properties .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends discussion. Overview The attached resolution was requested to be placed on the agenda by President Brannan and Trustees, Berman, Ottenheimer, Terson, and Trilling. Attachments RE S OL U TI ON.D O W NT O W N.pdf Trustee Liaison Staff Contact President Braiman Jeff Braiman, M.on.daY>............December ...1..5......> 2014. . . ..............................................................................................Ordinances ...and ...Resolutions ..._...Item ........1..1..E............................................................. RESOLUTION NO. 2014- A RESOLUTION REGARDING THE 2014 PETITION BY CRM PROPERTIES WHEREAS,the Village of Buffalo Grove had previously received a Petition for the development of the approximately 120 acres of the Buffalo Grove Golf Club into a multi-use residential/office/commercial district from CRM Investments, LLC; and, WHEREAS, upon presentation of a financial pro forma seeking the use of public funding; and, WHEREAS, upon review of the data presented by CRM, it became clear to the majority of the Village Board that the extent of the public funding was not in the best financial interest of the Village and conveyed that belief to CRM; and, WHEREAS, upon the receipt of the position of the majority of the Board, CRM decided to withdraw its Petition. NOW, THEREFORE, BE IT RESOLVED by the Village President and Board of Trustees of the Village of Buffalo Grove, Lake and Cook Counties, Illinois, that: 1. The letter of withdrawal of the Petition by CRM Investments, LLC is hereby accepted; and, 2. The previously scheduled Planning and Zoning Commission meetings for said Petition are cancelled; and, 3. Should the Village receive further inquiry from a developer for the development of the Golf Course property, it shall consider any said inquiry in accordance with any and all other similar requests for development within the Village, which shall include public input from all affected stakeholders; and, 4. The Village intends to begin a Comprehensive Plan review process to update its Comprehensive Planning document which shall include, but not be limited to potential economic development along the Lake Cook Road, Dundee Road, Route 83 and Milwaukee Road corridors; and, 5. The Village manager shall effectuate the terms and conditions of this resolution. AYES: NAYES: ABSENT: PASSED: , 2014 APPROVED: , 2014 APPROVED: Village President ATTEST: Village Clerk Request to Reconsider December 1, 2014 Motion Directing the Village Attorney to Issue an Opinion on a Referendum 13-A Question .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends discussion. Overview The Village Board on December 1, 2014 directed the Village Attorney to issue a legal opinion on a possible downtown project referendum. Specifically,the motion included the review of the legality of a binding vs. non-binding question,the adequacy of the question requested by Trustees Stein and Sussman, and other options to solicit public input. Trustee Sussman requested that the proposed referendum question be specific to the CRM Properties Group proposal of a possible downtown project. On December 9, 2014, the developer (CRM Properties Group) withdrew the petition for preliminary concept plan review. The withdrawal of the petition is a material change in the consideration of a downtown project. A request for reconsideration of the December 1 motion was received from President Braiman and Trustees Berman, Ottenheimer, Terson and Trilling. The Village Board may choose to reconsider this item in accordance with Section 2.02.160 of the Municipal Code. The procedure for a motion to reconsider is as follows: (i) a motion to reconsider is made by a Trustee who voted affirmatively for the prior motion; (ii)the motion to reconsider is seconded; (iii) a vote is taken on the motion to reconsider; (iv) if the motion to reconsider passes the original December 1, 2014 motion is vote upon; (v) if the original motion does not receive a favorable vote then the original motion is no longer actionable. Attachments Trustee Liaison Staff Contact President Braiman Dane C Bragg, M.o�n.d�aY>............December ...1..5......> 2014. . . ..............................................................................................New ...Business ..._...Item ....�....13.A................................................................................................................................... General Advisory Referendum Regarding the Downtown 13-B Project Overview In accordance with Section 2.02.080 of the Municipal Code, Trustees Stein and Sussman requested that an item be placed on the agenda for consideration of an advisory referendum question at the April 7, 2015 consolidated election concerning the proposed downtown project. 10 ILCS 5/28-5 provides for certification by local election officials of advisory public questions to be submitted to referendum which have been initiated by a)petitions or b) action of the governing board of the political subdivision,no later than 68 days prior to the election date, as permitted by Article 28, calculated to be January 29, 2015. The requested question was: "Shall the Village of Buffalo Grove continue its efforts to pursue the redevelopment of the Buffalo Grove Golf Course and Municipal Campus into a downtown?" If a majority of the Village Board desires to proceed with the question,the Village Attorney will draft an ordinance for Board consideration. Attachments Trustee Liaison Staff Contact Trustee Stein Jeff Bmiman,Office of Village Manager M.on.daY>............December ...1..5......> 2014. . . ..............................................................................................New ...Business ...._...Item ........1.3.B................................................................................................................................... VILLAGE OF BUFFALO GROVE WARRANT#1240 15-Dec-14 General Fund: 506,900.09 Illinois Municipal Retirement Fund: 0.00 Parking Lot Fund: 123.36 Motor Fuel Tax Fund: 240,147.52 Debt Service Fund: 0.00 School & Park Donations 0.00 Capital Projects-Facilities: 134,318.36 Capital Projects-Streets: 39,697.61 Health Insurance Fund: 0.00 Facilities Development Debt Service Fund: 0.00 Retiree Health Savings (RHS): 0.00 Water Fund: 154,642.55 Buffalo Grove Golf Fund: 1,156.73 Arboretum Golf Fund: 6,580.45 Refuse Service Fund: 59,559.80 1,143,126.47 PAYROLL PERIOD ENDING 12/04/14 882,994.72 882,994.72 TOTAL WARRANT#1240 2,026,121.19 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President i A Pay Batch 12/04/ 14 Pay Batch 12/04/14 TotaV Employees in Pay Batch 246 Hours Descrupdon Hours Gross Wthhc,Vdungs and Deducdons Gross Base O1 REG FT-Regular Full-Time 4,962.50 187,825.90 Gross 814,166.48 - 02 REG PT-Regular Part-Time 1,175.50 20,883.49 Federal 106,643.84 702,936.15 03 REG SEASONAL-Regular Seasonal 101.00 1,065.78 Social Security 17,018.20 274,488.08 04 REG SWORN-Regular Sworn 8,571.75 384,842.61 Medicare 11,475.68 791,430.47 05 OVERTIME-Overtime 346.25 20,384.98 IL State Tax 33,506.14 681,876.24 06 DOUBLE TIME-Double Time 65.00 5,326.68 WI State Tax 1,250.22 21,059.91 07 RETRO PAID-Retro Paid - -Aflac 215.98 - 08 RETRO SW PAID-Retro Sworn Paid Aflac Pre Tax 804.13 09 LONGEVITY-Longevity BGHS School Fund 42.00 10 ELECTED-Elected Officials Bright Directions 130.00 100 COMP EX PAY-Exempt Comp Time Paid Child Support Arrears 138.46 101 COMP EX EARN-Exempt Comp Time Child Support IL 5,545.67 Earned 103 COMP NE PAID-Paid Non-Exempt Comp 53.50 1,930.72 Child Support WI 969.23 Time 104 COMP NE EARN-Earned Non-Exempt 18.25 -Community Health Charities 69.00 Comp Time 105 COMP NE LOST-Non-Exempt Comp Time - Computer Loan 505.77 Lost 106 COMP SW PAID-Sworn Comp Time Paid Computer Loan 2 70.73 109 COMP NE PAY-Non-Exempt Comp Time Payout 110 COMP SW PAY-Comp Sworn Payout - 112 FLOAT SW PD-Floating Sworn Paid 8.00 301.37 Dependent Care 720.01 115 DBL CMP EARN-Double Time Comp Time - - Fire Dues 1,666.00 - 12 FIRE OT-Fire Overtime 31,117.53 Fire Pension 16,125.63 170,550.80 120 PARK STIPEND-Park District Stipend - Fire Pension-Tier 2 2,679.74 28,341.84 121 CAR ALLOW-Car Allowance 250.00 Fire Pension Supplement percent 86.89 8,688.62 122 INS REIMBURS-Insurance 611.47 Flexible Spending Account 3,623.45 - Reimbursement 123 GOLF STIPEND-Management Stipend - FPAC Dues 122.50 124 VSI-VSI FOP Police - 126 CLOTHING-Clothing Reimbursement Garnishment 75.00 129 MANG STIPEND-Management Stipend General Fund 235.00 130 NIPAS-NIPAS 13 BONUS-Bonus Pay Health HMO 663.95 13 POLICE OT-Police Stipend Pay Health PPO A 5,596.12 16 SW W/C-Sworn Workers Compensation - - Health PPO B 12,115.01 Paid 20 ACT LT-Acting Lieutenant 358.00 626.50 ICMA/RC-Flat Amount 12,331.91 - 21 ACT SC-Acting Shift Commander 106.00 217.30 ICMA/RC-Flat Amount 2 4,253.83 22 CORP FIELD-Corporal Field Supervisor - -ICMA/RC-Percent 7,239.82 121,674.88 23 CORP WATCH-Corporal Watch - - - - Commander 24 FTO-Field Training Officer 34.00 68.00 ICMA/RC-Percent 2 3,039.34 8,218.67 25 NIGHT SHIFT-Night Shift 1,938.50 1,221.32 ICMA/RC-Flat Amount 3 - - 26 SGT WATCH-Sergeant Watch Commander - -IMRF 12,474.67 277,215.55 30 PARK DISTRICT-Police Park District -IMRF Life Insurance - - 31 CPR-CPR - 479.25 50 VAC PAID-Vacation Paid 764.75 29,735.39 IMRF TIER 2 773.82 17,195.75 51 VAC EARNED-Vacation Earned - -IMRF Voluntary 111.11 - Run by Leconte Lewis Page 1 of 2 i A Pay Batch 12/04/ 14 53 VAC PAYOUT-Vacation Payout - -IMRF Voluntary% 372.14 6,812.69 54 VAC SW PAID-Vacation Sworn Paid 512.25 24,295.75 IRS Garnishment 200.00 - 55 VAC SW EARNED-Vacation Sworn Earned - -Optional Life Self 559.43 57 VAC SW PAYOUT-Vacation Sworn Payout - - Police Dues 759.05 - 58 VAC PT PAID-Vacation Part Time Paid 19.00 416.51 59 VAC PT EARNED-Vacation Part Time - - Police Pension 22,934.86 231,431.91 Earned 62 VAC SW PAY FD-Vacation Sworn Payout - - Fire 70 SICK PAID-Sick Paid 179.25 7,635.42 Police Pension-Tier 2 2,052.00 20,706.42 71 SICK EARNED-Sick Earned - - PPOA TAX 28.78 - 74 SICK SW PAID-Sick Sworn Paid 188.00 8,166.05 RHS 2,318.56 75 SICK SW EARN-Sick Sworn Earned - -ROTH IRA 2,177.00 - 90 FLOAT PAID-Floating Paid 24.00 1,067.83 ROTH IRA Percent 77.44 3,871.83 91 FLOAT EARNED-Floating Earned - -Spousal Support Maintenace 328.15 - 93 FLOAT PT PAID-Floating Part Time Paid - -Trustmark Voluntary Benefit 785.12 96 HOL PAID-Holiday Paid 1,277.00 49,597.63 97 HOL POL PAID-Holiday Police Sworn Paid 600.50 26,033.35 98 HOL PT PAID-Holiday Part Time Paid 26.00 562.61 99 HOL FIRE PAID-Holiday Fire Sworn Paid - 9,503.04 Total 21,329.00 $ 814,166.48 Net $ 519,255.10 Total Payroll Expense $ 882,994.72 Benefits Amount Basic Life Insurance 65.91 Dental 17,366.31 Fire Pension 83,210.69 Health HMO 4,443.35 Health PPO A 37,449.42 Health PPO B 81,077.08 Illinois Municipal Fund 40,334.36 Police Pension 89,410.16 Total 353,357.28 Gross Payroll 882,994.72 Water/Sewer Transfer (42,483.31) Buffalo Grove Golf Transfer (21,862.32) Arboretum Golf Transfer (17,288.39) 801,360.70 Transfers Payroll Account Transfer 519,255.10 ROTH IRA 2,254.44 Illinois State Tax 33,506.14 941 Federal Tax 163,631.60 ICMA Deferred Compensation 26,864.90 RHS-Fire 2,318.56 Flex/Dep Savings 4,343.46 MAP Dues 759.05 Trustmark Voluntary Benefit 785.12 Police Pension 24,986.86 Fire Pension 18,892.26 797,597.49 Run by Leconte Lewis Page 2 of 2 §1 2@ 2 c 2 75 .0 \ \ ) L ) § N. ) _ e ¥ < \ < ¥ < \ \ F o q 0 � O � 7 q 0 ( $ § CD ] ) � / LU (D / § 4- § 2 # ) ) moo\ / o } ƒ / § = 0 S j o § 3 § { N g S g D U \ E k # 0 \ _ § / / \ ) / \ _ / ) ° > n § y g y f k « _ _ ( \ 3 / / 3 / / \ ƒ � a. < / % / CL \ J J J \ g ; � � ; - 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N O N N N N O O> 7 O 0 0 C0 N 3 00 0 0 0 N H p W W W U) c c M M c c U W CO N D L OLO O U- U- U- O r w w w Village of Buffalo Grove GIS Project plan by community fiscal year 2014 Title Priority Primary Department Description Priority Businesses in MapOffice (2) Normal Administration Add businesses to important places in MapOffice.Make Not Started Integration searchable using the Find and Go tool using the Important Place locator. ESRI License Integration (1) High All departments Transfer the single-use ArcView License to a concurrent- Completed use license,and add extra licenses based on administrative requests. Generator Mapping (3) Low Building Use GIS to maintain the location and attributes for all of Not Started Support the generators located at Village-owned Buildings. New World Logos (2) Normal Community Integrate the GIS Parcel and Address data with New In Progress Parcel/Address Integration Development World Logos for permitting.Still need to integrate Cook County address and parcel data. Sanitary Sewer Atlas Book (1) High Engineering Migrate the existing data from CAD into GIS and In Progress Conversion produce an updated atlas book in GIS. Water Atlas Book (1) High Engineering Migrate the existing data from CAD into GIS and In Progress Conversion produce an updated atlas book in GIS. Village Owned Parcels Map (2) Normal Engineering Migrate the existing data from CAD into GIS and Not Started Production produce an updated map in GIS.®rack village owned, park district owned,and privately owned open space. Subdivision by Year Map (3) Low Engineering Migrate the existing data from CAD into GIS and Not Started Production produce an updated map in GIS. Golf Tee Mapping Support (3) Low Fire Use GIS to track each of the golf tee locations for the In Progress village golf courses in case of emergency,EMS will be able to locate the victims quickly. Fall planting 2014 (2) Normal Forestry Mapping the tree plantings planned for 2014,as Completed requested by Brett Robinson. Tree Location Map (2) Normal Forestry Migrate the existing data from CAD into GIS and Completed Production produce an updated map in MapOffice Web Access and Public. Available Site StoryMap (1) High Planning Create an available sites interactive map using ArcGIS Not Started Using ArcGIS Online Online similar to Woodridge's map at http://gis.vil.woodridge.i1.us/WoodridgeSites/ Monday,December 08,2014 Page 1 of 9 Village of Buffalo Grove - GIS Project plan by community fiscal year Burglary Incident Mapping (2) Normal Police Mapping burglary incidents and using hotspot analysis Not Started to support department investigations. Parking Restriction (2) Normal Police Providing a layer in MapOffice to show known parking Deferred Exemption Location restriction exemptions. Mapping Traffic Incident Mapping (2) Normal Police Providing maps and analysis of traffic incidents. Completed Salt Route Optimization (1) High Public Works Use GIS to analyze the salt routes and use network Not Started analyst to determine the most effiecient salt routes that can be created. Snow Plow District Map (2) Normal Streets Update the overview and individual snow plow district Completed Production maps Snow Route(agency) (2) Normal Streets Build a layer for MapOffice public to show snow Completed mapping plowing responsibilities per street. 2015 Title Priority Primary Department Description Priority Cellular Tower Tracking (3) Low Community Use GIS to maintain the location as well as height, Not Started Development address,and service providers on each tower. Development Records (3) Low Community Use GIS to assist village staff in maintaining Not Started Support Development development records. Bike Path Map Production (1) High Engineering Migrate the existing data from CAD into GIS and publish Not Started in MapOffice Public and Web Access.Creation of data for the locations of bike racks throughout the community. Road Ownership and (1) High Engineering Adding road ownership and maintenance information Not Started Maintenance Identification to MapOffice Web Access.Create a public/staff overlay. Storm Sewer Fee Support (1) High Engineering Supporting the communities investigation into a storm Not Started water management fee. Atlas Book Grid Conversion (2) Normal Engineering Migrate the existing data from CAD into GIS,which will Not Started be used to create all mapbook pages in GIS.. Catch Basin Cleaning Area (2) Normal Engineering Migrate the existing data from CAD into GIS and Not Started Map Production produce an updated map in GIS. Land Use Map Production (2) Normal Engineering Migrate the existing data from CAD into GIS and Not Started produce an updated map in GIS. Monday,December 08,2014 Page 2 of 9 Village of Buffalo Grove - GIS Project plan by community fiscal year Rate Code Map Production (2) Normal Engineering Migrate the existing data from CAD into GIS and Not Started produce an updated map in GIS. Sewer Service Area Map (2) Normal Engineering Migrate the existing data from CAD into GIS and Not Started Production produce an updated map in GIS. Storm Sewer Cleaning Map (2) Normal Engineering Migrate the existing data from CAD into GIS and Not Started Production produce an updated map in GIS. Street Improvement Map (2) Normal Engineering Migrate the existing data from CAD into GIS and Not Started Production produce an updated map in GIS. Street Light Areas Map (2) Normal Engineering Migrate the existing data from CAD into GIS and Not Started Production produce an updated map in GIS. Water Service Area Map (2) Normal Engineering Migrate the existing data from CAD into GIS and Not Started Production produce an updated map in GIS. Watershed Areas Map (2) Normal Engineering Migrate the existing data from CAD into GIS and Not Started Production produce an updated map in GIS. Sanitary Sewer Cleaning (3) Low Engineering Migrate the existing data from CAD into GIS and Not Started Map Production produce an updated map in GIS. Tree Trimming Schedule (3) Low Engineering Migrate the existing data from CAD into GIS and Not Started Map Production produce an updated map in GIS.Cartegraph Address Comparison (2) Normal Finance Compare the CENA Address Database to the New World Not Started Support Address Data to find missing or incorrect addresses. License Tracking Support (2) Normal Finance Use GIS to maintain the locations and attributes of Not Started current and new liquor and pool licenses throughout the village,including the creation of a Business Intelligence linked to New World Utility Billing Support (2) Normal Finance Support the village staff using GIS to track and identify Not Started possible problem locations or abandoned homes that might have squatters,as well as other related projects. Fire Mapbook Support (1) High Fire Create paper Fire Mapbooks using GIS for use by Fire Not Started Staff,as a backup. Hydrant Flow Testing (2) Normal Fire Use GIS to track the hydrant flow rates,as well as the Not Started Support dates when they were last tested. Opticom Location Tracking (2) Normal Fire Use GIS to maintain the locations and details about all Not Started of the Opticom Devices on the traffic lights throughout the village. Monday,December 08,2014 Page 3 of 9 Village of Buffalo Grove - GIS Project plan by community fiscal year Landscape Polygon (1) High Forestry This will be used for bidding out Landcape Beds for Not Started Capturing Maintence,and recording the ownership of the areas (park distict vs.village). Green space management (2) Normal Forestry Supporting forestry with green space management with Not Started support displaying managed areas,mowing zones,fertilizer application,weed control application,and other related work. Variance Data Integration (1) High Permitting Integration with importing the latest variance data into In Progress with New World GIS for future integration with New World Systems. (Laserfiche) Annexation Map (1) High Planning Review,update,and publication of the Annexation Map. In Progress Location Maps (1) High Planning Production of maps for site development plan review Not Started Bike path and Sidewalk (2) Normal Planning Mapping used to display and update the physical status Not Started condition map of bike baths and sidewalks in the community Population and housing (2) Normal Planning Map production showing population and housing unit Not Started unit projections by projections by geography geography Zoning and Development (2) Normal Planning Display of the history of zoning and development Not Started approvals approvals in MapOffice Driveway width and apron (3) Low Planning Tracking of driveway and apron enforcement in the Not Started tracking community Traffic Management Map (3) Low Planning Annual map update of the traffic management map Not Started Beat Analysis Support (1) High Police Supporting the department in the analysis of beat Not Started activity to improve beat divisions. School Evacuation Route (2) Normal Police Map out school evacuation routes for emergency action Not Started Mapping plans. Pavement Marking (2) Normal Public Works Use GIS to keep track of the location and attributes of Not Started Location Tracking all pavement markings in the Village. Sewer Flushing Grid Map (2) Normal Sewer Publish the sewer flushing grid to MapOffice Web Access Not Started Production Storm Sewer Atlas Book (2) Normal Sewer Migrate the existing data from CAD into GIS and In Progress Conversion produce an updated atlas book in GIS. Monday,December 08,2014 Page 4 of 9 Village of Buffalo Grove - GIS Project plan by community fiscal year Utility locate history and (3) Low Sewer Using JULIE locate tickets,annually show where Not Started support different types of tickets were requested through out the community,specifically with directional boring Street Resurfacing (1) High Streets Track street resurfacing history and plan for display in Not Started MapOffice Web Access Pavement Marking (2) Normal Streets Add a display method to the existing pavement marking Not Started Program Support inventory. Pot Hole Location Tracking (2) Normal Streets Use GIS to keep track of Potholes in the Village,to Not Started access if the structure needs to be filed,or identify entire segments of roadway that need to be resurfaced. Salting route optimization (2) Normal Streets Provide route optimization for each district salting Completed operations. Street Sweeping Route (2) Normal Streets Provide route optimization for the 6 hour and 8 hour Not Started Optimization street sweeping routes Automated Water Meter (1) High Water Assist village staff in mapping out all of the new Not Started Reading Integration automated water meter reading technology,and determine if there is a way GIS can use the datta provided. Hydrant Flushing Planning (2) Normal Water Build a map to show planned hydrants for flushing with Not Started and Summary Map updateable status to show progress. Hydrant Flushing zone map (2) Normal Water Publish a map to the public showing zone and flushing Not Started schedule. Water Billing information (2) Normal Water Water Billing information Business Intelligence Not Started Business Intelligence Water Main Break Tracking (2) Normal Water Mapping water main breaks and repairs in GIS. Not Started 2016 Title Priority Primary Department Description Priority Gas Line and Fuel Island (3) Low Building Migrate the existing data from CAD into GIS and Not Started Utility Mapping produce and updated map in GIS. Flood Inundation Analysis (2) Normal Engineering Using FEMA cross section,local elevation data,and local Not Started flooding records to show induation areas for varying flood stages. Monday,December 08,2014 Page 5 of 9 Village of Buffalo Grove - GIS Project plan by community fiscal year Sanitary Sewer Televising (2) Normal Engineering Migrate the existing data from CAD into GIS and Not Started Map Production produce an updated map in GIS. Sewer Lining Support (2) Normal Engineering Tracking sewer lining history and future plans in GIS Not Started Sidewalk Map Production (2) Normal Engineering Migrate the existing data from CAD into GIS and Not Started produce an updated map in GIS. Storm Sewer Televising (2) Normal Engineering Migrate the existing data from CAD into GIS and Not Started Map Production produce an updated map in GIS. Street Lights Atlas Book (2) Normal Engineering Migrate the existing data from CAD into GIS and In Progress Conversion produce an updated atlas book in GIS. CAD-GIS data connection (3) Low Engineering Build and setup an automated publish process or FDO Not Started connection for CAD to have access to live GIS data. Utility Complaint Mapping (3) Low Finance Assist village staff in mapping the complaints(ComEd, Not Started Support Comcast,ect.)by the public using an excel sheet to track addresses. Nox Box Mapping Support (2) Normal Fire Use GIS to maintain the locations and detailed Not Started information about all of the Nox Box Locations and building information for those areas in the village.This includes connecting possible data to laserfische. Commercial sign inventory (1) High Planning A layer to track approved signs size,height,type, Not Started distance to the ground,and other characteristics and variations to the sign code. Bike Path and sidewalk (2) Normal Planning Creation of data for the location of bike path signs Not Started signs maps through the community Special use locations (2) Normal Planning Displaying the locations of special use areas in Not Started MapOffice. Vacant,abandoned,and (2) Normal Planning Display of vacant,abandoned,and foreclosed housing Not Started foreclosed housing units units in MapOffice map CALEA Accreditation (2) Normal Police Assisting the community in recertification efforts. Not Started support Benchmark Catch basin (2) Normal Sewer Displaying the locations and results of the catch basin Not Started tracking tracking program. Root Cutting Tracking (2) Normal Sewer Visually report of root cutting operations of the village Not Started annually. Monday,December 08,2014 Page 6 of 9 Village of Buffalo Grove - GIS Project plan by community fiscal year Televising Tracking Setup (2) Normal Sewer Link televising data and videos into MapOffice Web Not Started Access. Televising Tracking Setup (2) Normal Sewer Provide best practice for the capture of televising video Not Started for integration into GIS Storm Sewer Grate, (3) Low Sewer Storm grate,Retention,and detention pond inspections. Not Started Retention,and Detention pond inspections. Sign Management Support (2) Normal Streets Link the sign inventory to MapOffice for display of sign Not Started information B-Box and Lateral Data (2) Normal Water Enter in data for b-box and lateral lines from meter Not Started Entry cards in Public Works. Reference Drawing (2) Normal Water Link scanned as built document to GIS and show in Web Not Started Inventory Access as an custom overlay. 2017 Title Priority Primary Department Description Priority IMS program support (3) Low Engineering Supporting the community in the collection,review,and Not Started use of data from IMS. Subdivision maps linked to (2) Normal Planning Creation of a subdivision layer for MapOffice with the Not Started scanned plats ability to linked to scan plats Surface flow identification (3) Low Sewer Surface flow identification and tracking Not Started and tracking Snow Plow AVL link (3) Low Streets Investigate the linking of the snowplow AVL information Not Started investigation into GIS 2018 Title Priority Primary Department Description Priority mPower Application Review (3) Low Engineering Review of the Mpower Application for functionality and Not Started recommendation when to stop support with matching tools available from GIS. Gas Light Location Tracking (2) Normal Fleet Maintain the Gas Light locations within the village using Not Started GIS. Bank Erosion location (3) Low Sewer Track stream bank erosion and control measures in GIS. Not Started tracking Monday,December 08,2014 Page 7 of 9 Village of Buffalo Grove - GIS Project plan by community fiscal year Valve Turning software (3) Low Water Valve Turning software integration investigation Not Started integration investigation 2019 Title Priority Primary Department Description Priority Emergency Traffic Lighting (2) Normal Fleet Identify the locations in the Village where there is Not Started Support emergency street lighting,and identify locations where emergency lighting needs to be added. Annual Title Priority Primary Department Description Priority Base Mapping Support (1) High All departments Support the Community's GIs Coordinator with In Progress planning, budgeting,acquiring,reviewing,and updating photogrammetric,topographic,LiDAR,and orthophoto data,which supports projects and analysis for all departments. Address Maintenance (2) Normal All departments Create and maintain community-wide address data in In Progress the GISC model as both a general resource for all departments and to support the core function of the GIS program. Client Training and Support (2) Normal All departments Prepare for and train community staff members on the In Progress general use of products,systems,or methods that do not fit into existing projects.This typically includes training staff members to use ArcGIS software,but does not include training on GISC software such as MapOffice Advanced or Mobile Data Viewer. Community Map (2) Normal All departments Maintain a standard street map product for client from In Progress Maintenance GIS. County parcel and assessor (2) Normal All departments Integrate county parcel data with all GISC standards, Deferred integration specifically the addressing model and all layers coincident with parcels. Data and Geodatabase (2) Normal All departments GISC standard geodatabases outside of existing In Progress Maintenance projects,including regular publication of data to community staff using ArcGIS software. GIS User Group Meeting (2) Normal All departments Introductory GIS Users Group(GUG)meeting to In Progress introduce MapOffice Special Event Support (2) Normal All departments Assist village staff in mapping support of any special In Progress events. Monday,December 08,2014 Page 8 of 9 Village of Buffalo Grove - GIS Project plan by community fiscal year Support Based Work (2) Normal All departments Ad-hoc support of community staff requests for maps, In Progress data,and/or other outputs. Downtown Development (1) High Community Use GIS to assist Village Staff in any project related Waiting on Project Support Development mapping support.As needed basis. someone BG Days and Art Fair (3) Low Fleet Assist staff to create a map that locates all of the Not Started Generator Location Maps generators for the local town festivals. Spring/Fall tree planting (2) Normal Forestry Mapping the 3000 tree plantings planned for 2015. Not Started maps and bid support Census demographic maps (2) Normal Planning Creation of maps showing demographics of the Not Started community and neighbors. Zoning Map Update (2) Normal Planning Maintain a standard zoning map product for client Not Started production and use. Buffalo Grove Days Support (1) High Police Supporting the community in the planning and Not Started management of the Buffalo Grove Days event. Incident Mapping (2) Normal Police Once a month,update a Business Intelligence with the Completed most recent traffic and crime data. Catch Basin grid map (2) Normal Sewer Displaying the catch basin grid map in MapOffice Web Not Started Access.Will be integrated into the new workorder management system for Public Works. Sewer Utility Maintenance (2) Normal Sewer Creation and maintenance of data and projects Not Started specifically with GISC sewer utility model.This typically includes combined,sewage,and storm systems. Cold Patch Tracking (2) Normal Streets Displaying street segments with cold patching applied. Not Started Crack Sealing support (2) Normal Streets Displaying street segments with crack sealing applied. Not Started Also includes,integration with Improvement Projects table in GISC Data. Water Utility Maintenance (2) Normal Streets Creation and maintenance of data and projects Not Started specifically with GISC water utility model. Monday,December 08,2014 Page 9 of 9