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2015-01-19 - Village Board Regular Meeting - Agenda Packet Meeting of the Village of Buffalo Grove Fifty Raupp Blvd � Buffalo Grove, I L 60089-2100 Board of Trustees Phone:847-459-2500 Regular Meeting January 19, 2015 at 7:30 PM 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Minutes A. Minutes of the January 5, 2015 Village Board Meeting [GO TO] 5. Approval of Warrant A. Presentation and Reading of Warrant#1242 [GO TO] 6. Village President's Report A. NeighborhoodScout Safest Cities Award (President Braiman) [GO TO] B. 2013 Popular Annual Financial Reporting Award (President Braiman) [GO TO] 7. Village Manager's Report 8. Special Business A. Promotional Oath for Police Department's New Deputy Chief, Lieutenant and Sergeant (Trustee Trilling) [GO B. Oath of Office for Firefighter/Paramedic Candidates (Trustee Trilling) [GO TO] 9. Reports from the Trustees 10. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. Consent Agenda: Ordinances and Resolutions A. Ordinance No. 2015-2: Repealing Chapter 2.42, Youth Commission, of the Village of Buffalo Grove Municipal Code (Trustee Berman) SUMMARY: This ordinance removes the Youth Commission from the Code of Ordinances. This Commission has been identified as a Commission that is inactive. [GO TO] B. Ordinance No. 2015-3: An Ordinance Amending Chapter 5.20 Liquor Controls (President Braiman) SUMMARY: A Class C liquor license is reserved for Hariom, Inc. d/b/a Dev Liquor&Wine, for 1170 McHenry Road. The Class C liquor license for Jamb's One Corporation d/b/a BB's Liquor at 1170 McHenry Road is hereby withdrawn. [GO TO] C. Ordinance No. 2015-4: An Ordinance Amedding Chapter 5.20 Liquor Controls (President Braiman) SUMMARY: The Class A liquor license for Mongolian BBQ Palace, Inc. at 154-158 McHenry Road is being changed to Sushi Grove, Inc. at 154-158 McHenry Road. [GO TO] D. Ordinance No. 2015-5: An Ordinance Amending Chapter 5.20 Liquor Controls (President Braiman) SUMMARY: The Class E License is hereby revoked for K.S.H., Inc. d/b/a Deerfields Bakery at 201 N. Buffalo Grove Road. [GO TO] E. Ordinance No. 2015-6: An Ordinance Amending Section 12.08.030, Construction Work- Permit Fee, of the Village of Buffalo Grove Municipal Code (Trustee Berman) SUMMARY: This ordinance corrects a scrivener's error in Ordinance 2014-62, which listed the permit fee at $25.00 instead of$50.00, as previously approved under Ordinance 2013-67. [GO TO] F. Resolution No. 2015-2: Resolution Relating to the Semi-Annual Review of Closed Session Minutes (Clerk Sirabian) SUMMARY: This resolution provides for the Semi-Annual Review of Closed Session Minutes [GO TO] Consent Agenda: Unfinished Business Consent Agenda: New Business G. Authorization to Execute an Agreement with Ayres Associates for Specific GIS Services (Trustee Sussman) SUMMARY: Staff seeks authorization to engage the professional services of Ayers Associates for the purposes of creating a LiDAR topographic mapping layer for use in the ESRI GIS system in an amount not to exceed $39,693. This project was previously presented as a part of the 2015 Budget and CIP. [GO TO] 11. Ordinances and Resolutions 12. Unfinished Business 13. New Business A. Award of Contract for Design Engineering Services for the 2015 Village Wide Water Main Replacement Project [GO TO] 14. Questions from the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 15. Executive Session 16. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove,in compliance with the Americans with Disabilities Act,requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons. Minutes of the January 5, 2015 Village Board Meeting 4-A Overview Staff recommends approval. Attachments M010515.pdf Trustee Liaison Staff Contact Clerk Sirabian Julie C Kamka,Finance&GS ....M.o�n.d�a...........January .............rY 1.�9......2.0.1..5........................................................................................................A.............p prova.L..of...M..n.ute�s...._...Ite.m....�...4._�........................................................................................................... Y, 12924 01/05/2015 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,JANUARY 5,2015 CALL TO ORDER President Braiman called the meeting to order at 7:33 P.M. Boy Scout 100 from Twin Groves School presented the Colors and led the Pledge of Allegiance. ROLL CALL Roll call indicated the following present: President Braiman;Trustees Berman,Trilling,Sussman,Terson, Stein and Ottenheimer. Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Andrew Brown,Deputy Finance Director;Art Malinowski,Director of Human Resources; Christopher Stilling,Community Development Director;Evan Michel,Management Analyst;Brett Robinson,Director of Purchasing;Brian Sheehan,Building Commissioner;Mike Reynolds,Director of Public Works;Darren Monico,Village Engineer; Geoff Tollefson, Director of Golf Operations; Police Chief Casstevens; and Fire Chief Vavra. APPROVAL OF MINUTES Moved by Berman,seconded by Ottenheimer,to approve the minutes of the December 15,2014 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. WARRANT#1241 Mr.Brown read Warrant#1241. Moved by Ottenheimer,seconded by Sussman,to approve Warrant#1241 in the amount of$3,121,082.12,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson, Stein,Ottenheimer NAYS: 0—None Motion declared carried. VILLAGE PRESIDENT'S REPORT President Braiman commented on the recent death of former Police Officer Robert Heer. President Braiman reviewed the contributions that Officer Heer made to the Village of Buffalo Grove,and extended sympathies to the family and friends of Officer Heer. President Braiman congratulated the Stevenson High School football team on winning their first ever State Football Championship. Team members and coaches were recognized and presented with commendations from the Village as they were congratulated by the audience and the Board. VILLAGE MANAGER'S REPORT Mr.Reynolds presented a brief update on the current status of Snow Removal Operations,after which he answered questions from the Board. 12925 01/05/2015 PUBLIC HEARING—SIDE YARD VARIATION President Braiman called the Public Hearing for Interior Side Yard Variation Request for Lot 25 in the Easthaven Subdivision to order at 7:50 P.M. Notice of Public Hearing was published in the Daily Herald on December 19, 2014. Roll call indicated the following present: President Braiman;Trustees Berman,Trilling, Sussman,Terson, Stein,Ottenheimer. President Braiman then reviewed the purpose of the Public Hearing. President Braiman swore in Charles Hanlon,representing Pulte,to give testimony. Mr.Hanlon then reviewed the developer's request for variation,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Sheehan. Mr.Hanlon then answered questions from the Board. President Braiman asked if there were any questions from members of the Board,other public agencies,or the audience;there were none. At 7:53 P.M.,President Braiman continued the Public Hearing until later on in this meeting. TRUSTEE REPORTS There were no Trustee Reports this evening. CONSENT AGENDA President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Resolution#2015-1—2015 Pav Ranges Motion to pass Resolution#2015-1,2015 Pay Ranges. Mr.Bragg clarified that the proper pay grade for Community Development Director is Pay Grade 70. Moved by Berman,seconded by Trilling,to approve the Consent Agenda,subject to the modification mentioned by Mr.Bragg. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. ORDINANCE#2015-1—EASTHAVEN SUBDIVISION Moved by Ottenheimer,seconded by Sussman,to pass Ordinance#2015-1,approving a Zoning Variation in the R3A District for Lot 25 (1982 Easthaven Drive),in accordance with testimony at Public Hearing and information provided in Board packets. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. AUTHORIZATION TO BID CERTAIN PROJECTS FOR FISCAL YEAR 2015 12926 01/05/2015 Moved by Stein,seconded by Ottenheimer,to authorize bid for certain projects for Fiscal Year 2015 as detailed and contained in Board packets. Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Robinson. Mr.Bragg and Mr.Robinson answered questions from the Board. President Braiman reiterated that each item has to move forward individually and must be approved individually. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. PUBLIC WORKS VEHICLES Moved by Stein,seconded by Sussman,to authorize purchase of Public Works vehicles as detailed in Board packets, and subject to the change in amount from$123,398 to$113,316. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. ADJOURNMENT Moved by Sussman,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 8:02 P.M. Janet M. Sirabian,Village Clerk APPROVED BY ME THIS 19th DAY OF January,2014 Village President Presentation and Reading of Warrant#1242 5-A Attachments Warrant work sheet 1242.pdf W#1242.pdf(Appendix) Trustee Liaison Staff Contact Scott D Anderson Monday,...........January 1.�9......2.0.1..5........................................................................................................Approval of Wa�rra�nt... Ite.m....�...5._A........................................................................................................... VILLAGE OF BUFFALO GROVE WARRANT#1242 19-Jan-15 General Fund: 1,045,597.49 Illinois Municipal Retirement Fund: Parking Lot Fund: Motor Fuel Tax Fund: 18,430.00 Debt Service Fund: 0.00 School & Park Donations 0.00 Capital Projects-Facilities: 44,283.70 Capital Projects-Streets: 119,186.82 Health Insurance Fund: 0.00 Facilities Development Debt Service Fund: 0.00 Retiree Health Savings (RHS): 0.00 Water Fund: 298,450.35 Buffalo Grove Golf Fund: 5,565.87 Arboretum Golf Fund: 4,430.36 Refuse Service Fund: 0.00 1,535,944.59 PAYROLL PERIOD ENDING 01/15/15 928,566.49 928,566.49 TOTAL WARRANT#1242 2,464,511.08 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President See appendix: Appendix001 - W#1242.pdf Neighborhood Scout Safest Cities Award 6-A Overview Location data web site Neighborhood Scout recently announced that the Village of Buffalo Grove ranked number 23 in their 2015 America's Top 100 Safest Cities. Buffalo Grove has ranked nationally in this competition for two consecutive years, in addition to ranking as the 2nd safest city in Illinois by real estate website Movoto (August 2014). A list of the ranked communities can be found at the following link: http://www.neighborhoodscout.com/neighborhoods/crime-rates/top 100safest/ The Village extends its congratulations to residents, businesses and the law enforcement community for this distinguished honor. Attachments Trustee Liaison Staff Contact President Braiman Dane C Bragg, Monday, January 19, 2015 Village Presidents Report-Item : 6-A 2013 Popular Annual Financial Reporting Award 6-B Overview The Government Finance Officers Association (GFOA)recently conferred upon the Village of Buffalo Grove its Popular Annual Financial Reporting (PAFR) award for the Fiscal Year 2013 Village of Buffalo Grove PAFR. The Village published its first PAFR report for FY 2013 and joins eight other municipal governments in Illinois to receive this award. The Village also received the Distinguished Budget Presentation Award for the FY 2013 Budget document, as well as the Certificate of Achievement for Excellence in Financial Reporting for the 2013 audit report. A copy of the 2013 PAFR document can be found at the following link: http://www.vbg.org/documentcenter/view/2012 The Village congratulates its executive team on this significant accomplishment. Attachments Trustee Liaison Staff Contact President Braiman Dane C Bragg,Office of Village Manager Monday, January 19, 2015 Village Presidents Report-Item : 6-13 Government Finance Officers Association Award for Outstanding Achievement in Popular Annual Financial Reporting Presented to Village of Buffalo Grove Illinois For its Annual Financial Report for the Fiscal Year Ended December 31, 2013 */Jp W 4 A� Executive Director/CEO Promotional Oath for Police Department's New Deputy 8-A Chief, Lieutenant and Sergeant Overview The Oath of Office will be delivered by Police Chief Steven R. Casstevens to the Police Department's new Deputy Chief Roy Bethge and Lieutenant Timothy Gretz, followed by Sergeant Michelle Kondrat's swearing in as new Police Sergeant by the Fire and Police Commission Chairman, Bruce Kahn. Attachments Trustee Liaison Staff Contact Trustee Trilling Steven R Casstevens, ....M.o�n.d�a...........January .............rY 1.�9......2.0.1..5........................................................................................................S.......pe�c��a.l...B.u�s.�.n�eS�s...._...Ite.m....�....8._�......................................................................................................................... Y, Oath of Office for Firefighter/Paramedic Candidates 8-B Overview Fire and Police Commission Chairman Bruce Kahn will deliver the Oath of Office to two Firefighter/Paramedic candidates, Scott Renshaw and Joseph Solecki. These two candidates have completed the process and have been approved by the Commission for hiring. They will be sworn in tonight and will begin with the Fire Department on January 26, 2015. Attachments Trustee Liaison Staff Contact Trustee Trilling Terry Vavra, ....M.o�n.d�a...........January .............rY 1.�9......2.0.1..5........................................................................................................S.......pe�c��a.l...B.u�s.�.n�eS�s...._...Ite.m....�....8._�B.......................................................................................................................... Y, Ordinance No. 2015-2: Repealing Chapter 2.42,Youth Commission, of the Village of Buffalo Grove Municipal 10-A Code .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview During the budget process the Youth Commission was identified as a Commission that is inactive. The attached ordinance eliminates the Youth Commission from the Code of Ordinances. Attachments PARKRIDGE-#101710-vl-Youth Commission.pdf Trustee Liaison Staff Contact Trustee Berman Jennifer I Maltas,Office of Village Manager .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Monday, January 19, 2015 Consent Agenda: Ordinances and Resolutions - Item : 10-A ORDINANCE NO. 2015 - AN ORDINANCE REPEALING CHAPTER 2.42, YOUTH COMMISSION, OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970 NOW THEREFORE BE IT ORDAINIED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. Chapter 2.42, Youth Commission, of the Village of Buffalo Grove Municipal Code is hereby repealed. Section 2. This Ordinance shall be in full force and effect from and after its passage and approval. AYES: NAYES: ABSENT: PASSED: , 2015 APPROVED: , 2015 APPROVED: Jeffrey S. Braiman, Village President ATTEST: Janet Sirabian, Village Clerk 1 Ordinance No. 2015-3: An Ordinance Amending Chapter 10-B 5.20 Liquor Controls .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview A Class C liquor license is reserved for Hariom, Inc. d/b/a Dev Liquor&Wine, for 1170 McHenry Road. This reservation is subject to the applicant completing Village requirements for said license on or before April 6, 2015. The Village Manager shall have the authority to extend the April 6, 2015 date for good cause shown. If not so extended,this reservation shall cease. The Class C liquor license for Jamb's One Corporation d/b/a BB's Liquor at 1170 McHenry Road is hereby withdrawn since Jamb's One Corporation will no longer operate at said location. Prior Actions None Anticipated Future Board Actions None Attachments Dev Liquor&Wine(Class C), 1170 McHenry Rd 1-12-15.pdf Trustee Liaison Staff Contact President Braiman Julie C Kamka,Finance&GS .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Monday, January 19, 2015 Consent Agenda: Ordinances and Resolutions - Item : 10-B 01/12/2015 ORDINANCE NO.2015- AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS WHEREAS,the Village of Buffalo grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW, THEREFORE,BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. Subsection C. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby amended with deletions in stfi-�=and additions in underline text so that Subsection C. of Section 5.20.072 shall provide as follows: C. Class C. Licensee and d/b/a Address 1. American Drug Stores, Inc. 79 Mc Henry Road d/b/a Osco 2. Gold Standard Liquors 124 Mc Henry Road d/b/a Binny's Beverage Depot 3. Al&Al Cellar, Inc. 1407 W. Dundee Road d/b/a Al &Al Liquor 4. Seoul Supermarket, Inc. 1204 Dundee Road 5. Highland Park CVS, LLC 20 E. Dundee Road 6. Walgreen Co. 1225 W. Dundee Road d/b/a Walgreens 7. Bond Drug Company of Illinois, LLC 15 N. Buffalo Grove Road d/b/a Walgreens 8. Bond Drug Company of Illinois, LLC 1701 N. Buffalo Grove Road d/b/a Walgreens Jafiub s 0 le 1....1 O Noe]le �,', a /b/il t�'_s L�q uo r I Garden Fresh Fruit Market, Inc. 770 S. Buffalo Grove Road d/b/a Garden Fresh Market 1 1 1 fib. BG Pantry, Inc. d/b/a BG Liquors 223 W. Dundee Road 11. 1 dw°uogu , hic. deb/e Dey ...& Wu ic 1170 Mcl l uua:"u'..Rgg 1 Section 2. A. The Class C liquor license for Jamb's One Corporation d/b/a BB's Liquor at 1170 McHenry Road is hereby withdrawn since Jamb's One Corporation will no longer operate at said location. B. A Class C liquor license is reserved for Hariom, Inc. d/b/a Dev Liquor&Wine, for 1170 McHenry Road. This reservation is subject to the applicant completing Village requirements for said license on or before April 6, 2015. The Village Manager shall have the authority to extend the April 6,2015 date for good cause shown. If not so extended, this reservation shall cease. C. This section 2 shall not be codified. Section 3. This Ordinance shall be in full force and in effect from and after its passage and approval. AYES: NAYS: ABSENT: PASSED: , 2015 APPROVED: , 2015 Village President ATTEST: Village Clerk 2 Ordinance No. 2015-4: An Ordinance Amedning Chapter 10-C 5.20 Liquor Controls .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview The Class A liquor license for Mongolian BBQ Palace,Inc. at 154-158 McHenry Road is being changed to Sushi Grove, Inc. at 154-158 McHenry Road. The corporation name has changed however the corporate officers remain unchanged. Prior Actions None Anticipated Future Board Actions None Attachments Sushi Grove(Class A), 154 McHenry Rd-name change 1-12-15.pdf Trustee Liaison Staff Contact President Braiman Julie C Kamka,Finance&GS .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Monday, January 19, 2015 Consent Agenda: Ordinances and Resolutions - Item : 10-C 01/12/2015 ORDINANCE NO.2015- AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS WHEREAS,the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW, THEREFORE,BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS as follows: Section 1. Subsection A. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby amended with deletions in stfi-�=and additions in underline text so that Subsection A. of Section 5.20.072 shall provide as follows: 5.20.072 Licenses authorized. A. Class A. Licensee and d/b/a Address 1. Luma Limited d/b/a Lou Malnati's 85 South Buffalo Grove Road 2. Select Restaurants, Inc. d/b/a Winberie's 800 Lake-Cook Road Restaurant and Bar 3. Rack `Em Up Chicago, Inc. 312 McHenry Road 4. The Schwaben Center 301 Weiland Road 5. N,4o ittokai PPQ...p dki e iu� 1c. 154-158 McHenry Road � au�V�u �u��b��, �u' .. 6. Outback Steakhouse of Florida 720 Lake-Cook Road d/b/a Outback Steakhouse 7. JBM Hospitality, LLC d/b/a 48 Raupp Boulevard Village Bar& Grill 8. Midas Banquets, Inc. d/b/a Astoria Banquets 1375 W. Dundee Road 9. Progressive Management Services, LLC 401 Half Day Road 10. Cafe Madras, Inc. d/b/a India House 228 McHenry Road 11. Chef Adam, Inc. d/b/a 301 Weiland Road The Grove Banquets and Catering 12. La Minita, Inc. d/b/a 220 N. Milwaukee Avenue Mi Mexico Mexican Restaurant 13. Prairie House Tavern LLC 2710 Main Street 1 14. Oishii Thai, Inc. 1113 Weiland Road 15. KI Speed,Inc. 301 Hastings Lane 16. SHK,USA, Inc. d/b/a Kum Kang San 1329 W. Dundee Road 17. Leiserv, LLC d/b/a Brunswick's Buffalo Grove 350 McHenry Road 18. Legas, Inc. d/b/a Rivaj Indian Cuisine 1034 Weiland Road 19. Rito's Mexican Grille and Cantina, Inc. 86 W. Dundee Road Section 2. A. The Class A liquor license for Mongolian BBQ Palace, Inc. at 154-158 McHenry Road is being changed to Sushi Grove, Inc. at 154-158 McHenry Road. The corporation name has changed however the corporate officers have remained unchanged. B. This Section 2 shall not be codified. Section 3. This Ordinance shall be in full force and in effect from and after its passage and approval. AYES: NAYS: ABSENT: PASSED: , 2015 APPROVED: ,2015 Village President ATTEST: Village Clerk 2 Ordinance No. 2015-5: An Ordinance Amending Chapter 10-D 5.20 Liquor Controls .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview The Class E License is hereby revoked for K.S.H., Inc. d/b/a Deerfields Bakery at 201 N. Buffalo Grove Road. K.S.H., Inc. d/b/a Deerfields Bakery at 201 N. Buffalo Grove Road has submitted a letter relinquishing their current Class E Liquor License (No. L-1626). Prior Actions None Anticipated Future Board Actions None Attachments Trustee Liaison Staff Contact President Braiman Julie C Kamka,Finance&GS .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Monday, January 19, 2015 Consent Agenda: Ordinances and Resolutions - Item : 10-D 01/09/2015 ORDINANCE NO. 2015— AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970, NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. Subsection E. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows: E. Class E. Licensee and d/b/a Address 1. Hanabi, Inc. d/b/a Hanabi Japanese Restaurant 734 S. Buffalo Grove Road 2. Continental Restaurant, Inc. 782 S. Buffalo Grove Road 3. Best In Town, Inc. 270 N. Mc Henry Road d/b/a Giordano's of Buffalo Grove 4. Grande Jakes Fresh Mexican Grill in BG, Inc. 205 Dundee Road 1<: SA -, hi to/ hi 1)ee d°ekl Bkd�eF�� 20 q 1 I kiffiflo Gfove ko iti. 4 . The Noodle Shop, Co.- Colorado Inc. 1205 Dundee Road d/b/a Noodles & Co. 0. Sky Fitness Cafe, Inc. d/b/a Sky Fitness Cafe 1501 Busch Parkway 87. Grill on the Rock, Inc. 301 Milwaukee Avenue Section 2. A. The Class E License is hereby revoked for K.S.H., Inc. d/b/a Deerfields Bakery at 201 N. Buffalo Grove Road. K.S.H., Inc. d/b/a Deerfields Bakery at 201 N. Buffalo Grove Road has submitted a letter relinquishing their current Class E Liquor License (No. L-1626). B. This section shall not be codified. 1 Section 3. This Ordinance shall be in full force and in effect from and after its passage and approval. AYES: NAYS: ABSENT: PASSED: , 2015. APPROVED: , 2015. Village President ATTEST: Village Clerk 2 Ordinance No. 2015-6: An Ordinance Amending Section 12.08.030, Construction Work- Permit Fee, of the Village of 10-E Buffalo Grove Municipal Code .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview On October 7, 2013, Ordinance 2013-67 was approved by the Board which, in part,modified Chapter 12.08.030 of the Buffalo Grove Municipal Code to read as follows: "Before any driveway or driveway apron permit is issued,there shall be paid to the Village Clerk a permit fee of fifty dollars.No permit fee shall be charged where applicant has obtained a building permit for new construction." Subsequently on October 6, 2014, Ordinance 2014-62 was approved by the Board which, in part, modified Chapter 12.08.030 of the Buffalo Grove Municipal Code to read as follows: "Before any driveway apron, service walk, carriage walk or other appurtenance permit is issued,there shall be paid to the Village Clerk a permit fee of twenty-five dollars. No permit fee shall be charged where applicant has obtained a building permit for new construction." The attached draft Ordinance corrects Ordinance 2014-62 to reflect the correct fee of fifty dollars. Attachments Trustee Liaison Staff Contact Trustee Berman Julie C Kamka,Finance&GS .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Monday, January 19, 2015 Consent Agenda: Ordinances and Resolutions - Item : 10-E Underlined= addition St44ket4r-effo= deletion 01/12/2015 4101716 ORDINANCE NO. 2015 - AN ORDINANCE AMENDING SECTION 12.08.030, CONSTRUCTION WORK- PERMIT FEE, OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970 NOW THEREFORE BE IT ORDAINIED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. Section 12.08.030, Construction Work—Permit fee, of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows: 12.08.030 Construction work-Permit fee. Before any driveway apron, service walk, carriage walk or other appurtenance permit is issued, there shall be paid to the Village Clerk a permit fee of d"i fty:...�kvcw! fi.v.c dollars. No permit fee shall be charged where applicant has obtained a building permit for new constriction. Section 2. This Ordinance shall be in full force and effect from and after its passage and approval. AYES: NAYES: ABSENT: PASSED: , 2015 APPROVED: , 2015 APPROVED: Jeffrey S. Braiman, Village President ATTEST: Janet Sirabian, Village Clerk 1 8/17/2014 ORDINANCE NO. 2014 - 62 AN ORDINANCE AMENDING THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the Corporate Authorities of the Village hereby find that a parkway with weeds, other obnoxious and unsightly vegetation, rubbish and debris of all kind or obstructions detracts from the beauty and cleanliness of the immediate neighborhood; and WHEREAS, the Corporate Authorities of the Village further find that this ordinance promotes the preservation of proper drainage over and the attractive appearance of public rights of way in the Village, including parkways and public sidewalks; and WHEREAS, in the case of Shachter v. City of Chicago, 962 N.E.2d 586, 2011 IL App (1st) 103582,(2011) the First District Appellate Court of Illinois upheld, against constitutional challenges, Section 10-32-050 of the Chicago Municipal Code which provided that". . .the owner or person in control of property contiguous to the parkway shall be responsible for watering and fertilizing parkway trees . . .and for routine care of the parkway lawn. Routine care of the parkway lawn shall include periodic watering, weeding and mowing, as well as replacement of vegetation that dies"; and WHEREAS, the Shachter court further noted that it is within the power of local governments "to determine that the community should be beautiful as well as healthy, spacious as well as clean" and that "it is well settled that the state may legitimately exercise its police powers to advance esthetic values." NOW THEREFORE BE IT ORDAINIED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. Subsection A. of Section 8.32.010, Weeds and Grass—Abatement— Required, of the Buffalo Grove Municipal Code, is hereby amended, with deletions in stfikethfeugh and additions in underline text, so that Subsection 8.32.010.A. shall hereafter provide as follows: 8.32.010 Weeds and grass—Abatement—Required. 1 A. It shall be the duty of every owner and also every person, firm or corporation in possession or control of any landjncludi I .public right of way immediatelv addiacent to any property, in the Village other than land actually being used for and devoted to agricultural purposes and land designated by the Village Manager as nature preserves, to keep all weeds thereon cut so that no weeds are allowed to reach a height of more than twelve inches, and it is unlawful for any owner, and for any person, firm or corporation in possession or control of such land to fail to do so. For the purposes of this section the public .g.� f adjacent _ y land located 1T� la.t c�rf way immediately to a�� property ,shall include the areas of �. between the property line and the curb, edge of roadway or shoulder and the area located ten feet outside the pro ertt line where there is no curb edge oaf r(adway or shoulder. Section 2 Chapter 12.08, Construction and Maintenance—Driveway Aprons, of the Buffalo Grove Municipal Code, is hereby amended, with deletions in str-ikedffeugh and additions in underline text, so that Chapter 12.08 shall hereafter provide as follows: Chapter 12.08 CONSTRUCTION AND MAINTENANCE—DRIVEWAY APRONS SERVICE WALKS, CARRIAGE WALKS AND OTHER APPURTANCES Sections: 12.08.010 Definitions. 12.08 020 Cmi trec.ttoil work—Permit IZ, c aired. 12.08.030 Construction workPermit fee. 12.08.040 Maintenance. 12 08 050„Violation Penalty. 12.08.010 Definitions. A. A "driveway apron" as set forth in this Chapter, is that portion of any driveway providing ingress and egress to private property from the sidewalk, if any, to the street. If there is no sidewalk, the ingress and egress will be from any lot or property line to the street. B. A "service walk" is that part of any sidewalk providing access to private property from the sidewalk, if any, to the street. C. A "carriage walk" is a strip of walk located immediatel behind the curb enerall between the driveway pron and the service walk. Carriage walks may not be greater than 18" in width. 12.08.020 Construction work—Permit—Required. 2 No person shall alter, construct, build or establish any driveway, driveway apron, service walk, carriage walk or other appurtenance over, across, or upon any public sidewalk or public way without securing a permit for such purpose issued by the Village. Application for such permit shall be made to the Village and shall be subject to the requirements set forth in Section 12.04.020 with respect to bonds and deposits. Any driveway, driveway apron, service walk, carriage walk or other appurtenance shall meet the requirements of Title 16 of this Code. 12.08.030 Construction work—Permit fee. Before any driveway apron, service walk, carriage walk or other appurtenance permit is issued, there shall be paid to the Village Clerk a permit fee of twenty-five dollars. No permit fee shall be charged where applicant has obtained a building permit for new construction. 12.08.040 Maintenance. A. Every person maintaining any driveway apron, service walk, or carriage walk in the Village shall keep the same in good condition and repair. B. In the event that a concrete brick paver apron is removed by the Village in the course of repairs or maintenance to the public street or utilities, the owner of the property shall replace said paver apron within ten days of notification by the Village that the street or utility work is complete. If said paver replacement is not performed by the owner of the property within said ten-day period, the Village may exercise its right to install a concrete apron pursuant to the standards of the Village Development Ordinance. 12.08.050 —Penalty. Any person violating the provisions of this Chapter shall be punished according to the provisions of Chapter 1.08. Section 3 Chapter 12.09, Parkway Maintenance Responsibilities of Abutting Property Owners is hereby added to the Buffalo Grove Municipal Code, with additions in underline text, so that Chapter 12.09 shall hereafter provide as follows: Chapter 12.09 PARKWAY MAINTENANCE RESPONSIBLITIES OF ABUTTING PROPERTY OWNERS Sections: 12.09.010 PARKWAY MAINTENANCE RESPONSIBILITIES OF ABUTTING PROPERTY OWNERS. 12.09.020 Violation—Penalty. 3 12.09.010 PARKWAY MAINTENANCE RESPONSIBILITIES OF ABUTTING PROPERTY OWNERS. A. ny flic Villaigq parkwa y or whose property ma y in the _pjgp�qqy owner or tenant currently using future benefit from the use of a porti )n of a Village parkway for access to that pro pgrty hall maintain all_parkW Ilat is adjacent to, that pro pert . Tliis maintenance obliption shall confer 110 c pro p Lp'n tl'I ertv owner or tenant except that any third )arty shall be liable either in law, equity or as a trespass violation to the owner or tenant and the Village for any unpermitted use of such adjacent parkway. Nothing in this section shall be construed to compromise, in an manner the absolute ri ht of the Village to use any Village Parkway as it deems advisable with or without notice to the adjacent property owner or tenant. A. All driveways, service walks, carriage walks and other qppurtenances within public rights of way shall be kept in good repair by the owners or occupants of the abutting.prp a work, whether done b the villa e or b the abuttin owner shall be under the suPervision of the Village Engineer. B. The owner of private property abutting a public street shall be responsible for maintaining the frontage parkway free of growing weeds and other obnoxious and unsightly vegetation which detracts fi-orn (lie beauty and cleanliness of the immediate neigbborhood, When such parkway has been improved to a lawn status, the property owner shall periodically mow and keel) same dice of rubbish and debris of all kind consistent with Village standards, and shall remove an obstacle or obstruction to the flow of water on the parkway. C. 'Flic owner of privatepropegK&)tqting_.q ublic street sliall,be respo,nsible Ior maintaining the drainage p culvert under the drivewa a ron and service walk. If a drainage swale exists the owner shall be responsible for maintaining the swale in such a wU so as not to alter or impgde the flow of water. It shall be considered unlawful to enclose the drainage swale in pipe or otherwise fill in the swale with soils or other materials without a permit being issued by the ..........- Village Engineer. D. The owner of private property which abuts up ern L-4-pay�p�ublic sidewalk shall be rc for keeping same clear of all debris and obstructions. E. In the event the owners of priypaltp_property are not also the occUants, the reWonsibilities set forth in this section shall a�y-wLiftj_c ual force and effect to the tenants or those in actual possession or control oIf the private property. F. Lawn irriRation systems ma v be allowed in the parkway and their installation must be pennitted through the Public Works Department. The Village reserves the right to remove Wrinkler systerns from the right of way if deemed an obstruction by lie Village. ny that is caused by Village utility or street operations to qpyjpjpfigq-.s stem shall be re aired at the property owner's expense. G. Mailboxes shall be kept in a well maintained functionji2&!gonditiOn. Uprig-lit and well secured or otherwise kept in good re air by the owners or occupants of the adjacent Private roperty. 4 H. This section is enacted solely for the IlUrpose of prgploting the -preservation of proper �Lrait appearance of p1j)Lc ri is of wayin the VillqVillage, g includit gb _. parkways and public sidewalks. This section creates no duty on the Dart of any property owner in the Village Mnning_to any party other than the Village and this section does not create an right of action for the benefit of any private pqEt y Against any property owner in the Vi LIagq_or against the-Villas-w based on the failure of ao er,rty owner in thy. -,c to fulfill any _p _T obligation to the Village imposed by this section. I. In the event that Villa'g�utility or street operations cause damage to a public right of way, the Village shall repair the right of way according, to Villaac standards, Unless speciffi ,�enpittin 1 has been is�sucd �thc- Vi�llae reserves�the�jghtto remove spritikler systems and other obstructions from the riaht of wav if deemed an obstruction by the Village._ In the event that damage is db Villa ge qT caused utilit street operations to a!V unusual drivewav materials, such as stamped ---y y or colored concrete or asphalt or soccialty material pavers, located within the public right Qf wM the driveAgy shall ww be repaired by the owner at the driveway owner's expense with the understanding that the Village may reimburse the owner for the normal cost of concrete as determined by the VLI]age. Iq_the event that damage is caused by Village utility or street g!;L�_ pperations to a property owner's improvements, such as sprinkler systems, fencing electric fencing, landscaping. _hL)q1dcrs, or other material which are locatedwithin the public ri2k of way, the pKqp�_et owner is responsible for the repair or re placement of such j!ppr oyements at its expense. 12.09.020 Violation—Penalty. Any person violating the provisions of this Chapter shall be punished according to the provisions of Chapter 1.08. Section 4. If any section, paragraph, clause or provision of this ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this ordinance. Section 5. This ordinance shall be in full force and effect from and after its passage, approval and publication. AYES:- 6—Berman, Trilling, Sussman, Terson, Stein, Ottenheimer NAYES: 0 - None ABSENT: 0 -None PASSED: October 6, 201 APPROVED: October 6, 2014 PUBLISHED: October 7, 2014 5 All 'ROV , elf S. ra man,Village President ATTEST: Village Clerk 6 i Resolution No. 2015-2: Resolution Relating to the Semi- 10-F Annual Review of Closed Session Minutes Overview This resolution provides for the Semi-Annual Review of Closed Session Minutes Attachments RESOLUTION- 121514(3).pdf Trustee Liaison Staff Contact Clerk Sirabian Julie C Kamka,Office of Village Manager .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Monday, January 19, 2015 Consent Agenda: Ordinances and Resolutions - Item : 10-F RESOLUTION No. 2015- Resolution Relating to the Semi-Annual Review of Closed Session Minutes BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, pursuant to Section 2.06 of the Open Meetings Act: SECTION ONE: The Corporate Authorities of the Village determine that the following sets of closed session minutes of the Corporate Authorities no longer require confidential treatment and are available for public inspection: July 7, 2014 August 4, 2014 September 8, 2014 SECTION TWO: The Corporate Authorities of the Village determine that the need for confidentiality still exists as to all closed session minutes not listed in Section One above or previously released, and the same shall not be released for public inspection. SECTION THREE: This Resolution shall be in full force and effect from and after its passage and approval. AYES: NAYS: ABSENT: PASSED AND APPROVED this 5th day of January , 2015 Village President Attest: Village Clerk 1 Authorization to Execute an Agreement with Ayres 10-G Associates for Specific GIS Services .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Budget Impact Fund/Account Budget Notes $39,693 150.75.560.50 Overview Staff seeks to engage the professional services of information technology and aerial photography specialist Ayers Associates for the specific task of creating LiDAR data sets for use in our GIS system. Ayers Associates is the approved vendor of the GIS Consortium. A bare earth digital terrain model will be extracted from an aerial LiDAR(Light Detection and Ranging) point cloud acquired by Ayres Associates at a point density of approximately 20 points per square meter (20ppsm). One-foot interval contours will be prepared to meet National Map Accuracy Standards for 1" =50' map scale standards. While there are numerous projects that LiDAR data could be used for,the following are the most common projects that most GIS communities use the data for: 1)Drainage Analysis a.Creation of Surface Elevation Maps b.High Accuracy Contour Data for Terrain View in MapOffice (Ift contours). c.Analysis and mapping of detention/retention basins. d.Determining the low points in a roadway to determine the best location for storm structure to be added. 2)Floodplain Analysis a.Determining whether or not a structure might qualify for Letter of Map Amendment(LOMA). b.Additional survey used to contest existing FEMA floodplain boundaries c.Flood modeling 3)Data Sharing a.LiDAR data can be shared with a consultant in an effort to lower the cost of a preliminary survey. (An estimated ten thousand dollars was saved in Oak Brook by providing both datasets to their consultant for drainage analysis on a portion of the village). 4)3D Mapping a.Line of Sight Analysis b.3D Rooftops c.Tree Canopy Mapping (canopy height and width,tree height,base heights) This project is consistent with the previously approved budget and 2015 Capital Improvement Program. Through the purchasing power of the GIS Consortium,the Village is able to obtain prices not otherwise available to the Village. GIS services are considered to be professional services and will be purchased in accordance with 2.08.040 section I. of the Buffalo Grove Municipal Code. Attachments Buffalo Grove contract-2015 mapping Final.pdf Trustee Liaison Staff Contact Trustee Sussman Brett Robinson, Monday,........... ua J.a.n. .............rY 1.9......, 2.0.1..5........................................................................................................Consent ..Agenda: .....New ...Business ..._...Item ........1.0.G......................................... AGREEMENT FOR PROFESSIONAL SERVICES FOR GEOSPATIAL SERVICES THIS IS AN AGREEMENT made between the Village of Buffalo Grove, Illinois (OWNER) and Ayres Associates Inc., 5201 E. Terrace Drive, Suite 200, Madison, WI 53718 (CONSULTANT). OWNER intends to retain the CONSULTANT to perform topographic mapping from aerial LiDAR (Light Detection and Ranging). OWNER and CONSULTANT agree to performance of professional services by CONSULTANT and payment for those services by OWNER as set forth below. ARTICLE 1 —SCOPE OF SERVICES 1.1 General 1.1.1 CONSULTANT shall provide professional services for OWNER as hereinafter provided. 1.2 Geospatial Services After written authorization to proceed, CONSULTANT shall: 1.2.1 Produce topographic mapping for the Village of Buffalo Grove, Illinois for the project area shown on Exhibit A. 1.2.1.1 A bare earth digital terrain model (DTM)will be extracted from an aerial LiDAR (Light Detection and Ranging) point cloud acquired by the CONSULTANT at a point density of approximately 20 points per square meter (20ppsm). The bare earth surface model will be prepared to meet a vertical accuracy of 0.31' RMSEz when tested using the FEMA-compliant/NSSDA quality control procedure for LiDAR (CONSULTANT is not responsible for conducting this test under this agreement). One-foot interval contours will be prepared to meet National Map Accuracy Standards for 1" = 50' map scale standards. 1.2.1.2 The calibrated LiDAR point cloud will be classified to the following base classification scheme: Class 1: Processed, but unclassified Class 2: Bare-earth ground Class 5: High Vegetation Class 6: Buildings Class 7: Noise (low or high) Class 9: Water 1of8 Class 10: Ignored ground (breakline proximity) Class 11: Withheld Classification of points in Classes 5 and 6 will be performed using automated routines (these non-ground classifications do not include a statement of positional accuracy or completeness of content). Class 5 will be utilized for High Vegetation, greater than 10 feet above the ground. Class 6 will be utilized for Buildings. 1.2.1.3 Hydro-flattened breaklines will be compiled for ponded water that is 2 acres or greater and double-lined streams with a minimum width of 20 feet. The hydro breaklines will be used in conjunction with the bare earth classified lidar points to create a bare earth digital elevation model (DEM) and topographic contours. 1.2.1.4 Prepare 1-foot interval contours from bare earth classified points and hydro-flattening breaklines. Attribution of index, intermediate, index depressions, and intermediate depressions contours will be included. Contours will be seamlessly edge-matched and clipped to the LiDAR project boundary in ESRI geodatabase format to GIS Consortium standards. 1.2.1.5 Prepare a single, Village-wide LiDAR generated bare earth Digital Elevation Model (DEM) will be developed from classified bare earth points and breaklines. 1.2.1.6 Prepare a single, Village-wide Digital Surface Model (DSM) using LiDAR first return data. 1.2.1.7 LiDAR bare earth and classified point cloud deliverables will be tiled by quarter-section grids. A the schematic will be delivered in ESRI Shapefile format. Point cloud, DEM, DSM, and contours will extend 100 feet beyond the Village boundary. 1.2.1.8 Prepare FGDC compliant metadata 1.2.2 Final deliverable products to OWNER will include: • Classified Lidar point cloud tiles in .LAS format and shapefile format • 1-foot contours in ESRI geodatabase format • Project-wide hydro-flattened breaklines in ESRI shapefile format • Project-wide DEM in ESRI GRID format • Project-wide DSM in ESRI GRID format • FGDC compliant metadata • Tile schematic in ESRI shapefile format ARTICLE 2—CHANGES IN THE SCOPE OF SERVICES 2of8 2.1 Services Requiring Authorization in Advance If authorized in writing by OWNER, CONSULTANT shall furnish or obtain from others Additional Services as hereinafter provided. These services are not included as part of 1.2 Geospatial Services and will be paid for by OWNER as indicated in Article 5. 2.1.1 Services to investigate existing conditions or facilities or to verify the accuracy of information furnished by OWNER. 2.1.2 Services resulting from significant changes in the general scope, extent or character of the Project. 2.1.3 Furnishing services of independent professional associates and consultants for other than Basic Services. 2.1.4 Preparing to serve or serving as a consultant or witness for OWNER in any litigation, arbitration or other legal or administrative proceeding involving the Project. 2.1.5 Additional services in connection with the Project, including services which are to be furnished by OWNER, and services not otherwise provided for in this Agreement. ARTICLE 3—OWN ER'S RESPONSIBILITIES OWNER shall do the following in a timely manner so as not to delay the services of CONSULTANT: 3.1 Designate in writing a person to act as OWNER's representative. 3.2 Provide all criteria and full information as to OWNER's requirements. 3.3 Place at CONSULTANT's disposal all available pertinent information. 3.4 Other special data or consultations not covered under BASIC SERVICES and ADDITIONAL SERVICES. 3.5 The OWNER shall use it's best efforts to, arrange for accessby CONSULTANT to enter upon public and private property as required for CONSULTANT to perform services under this Agreement. 3.6 Furnish approvals and permits from all governmental authorities having jurisdiction over the Project and such approvals and consents from others as may be necessary for completion of the Project. 3.7 Give prompt written notice to CONSULTANT whenever OWNER observes or otherwise becomes aware of any development that affects the scope or timing of CONSULTANT's services. 3of8 3.8 Furnish, or direct CONSULTANT to provide, Additional Services as stipulated in paragraph 2.1 of this Agreement or other services as required. 3.9 OWNER has designated the following representative to serve as the Quality Assurance/Quality Control for the project: Thomas Thomey; MGP, Inc.; 701 Lee Street; Suite 1020; Des Plaines, IL 60016; Phone: (847) 656-5698. CONSULTANT will deliver Preliminary Product to the above designee. 3.10 OWNER will provide CONSULTANT with accurate boundaries for the mapping to be performed under Article 1 by May 1, 2015. The boundary will be provided to CONSULTANT in ESRI shapefile or geodatabase format. 3.11 Prior to commencement of mapping, OWNER will provide CONSULTANT with the GIS Consortium's most current ESRI Geodatabase which includes the existing Planimetric and Digital Terrain Model (DTM). The Geodatabase shall reflect the most current feature geometry and attribution. ARTICLE 4 - PERIODS OF SERVICE The provisions of this Article 4 and the compensation for CONSULTANT's services have been agreed to in anticipation of the orderly and continuous progress of the Project. 4.1 The services called for in Article 1 - Scope of Services will be completed and submitted as follows: 4.1.1 Preliminary Product. CONSULTANT will deliver the preliminary products to OWNER by October 15, 2015, provided that the CONSULTANT receives the executed contract from OWNER by May 15, 2015. Delay in contract execution beyond this date will result in equivalent delay for delivery of mapping to OWNER. 4.1.2 Quality Assurance/Quality Control (QA/QC) Review. OWNER, or the designee as stated in paragraph 3.11 will review the Preliminary Mapping Product and compile suggestions for modification and adjustment and submit review to CONSULTANT within 15 calendar days of receipt of Preliminary Mapping Product. 4.1.3 Final Deliverable. CONSULTANT will make final delivery of the Mapping Products (all deliverables)within 15 calendar days of receipt of the QA/QC Review from OWNER, or the designee as stated in paragraph 3.11. 4.2 CONSULTANT's services under this Agreement shall be considered complete at the earlier of (1) the date when the submissions have been accepted by OWNER. 4.3 If OWNER has requested significant modifications or changes in the general scope, extent or character of the Project, the time of performance of CONSULTANT's services shall be adjusted equitably. 4of8 4.4 If CONSULTANT's services for the Project are delayed or suspended in whole or in part by OWNER for more than three months for reasons beyond CONSULTANT's control, CONSULTANT shall on written demand to OWNER (but without termination of this Agreement) be paid as provided in paragraph 5.3.2. ARTICLE 5—COMPENSATION AND PAYMENTS 5.1 Compensation for Services 5.1.1 Basic Services. OWNER shall pay CONSULTANT for Basic Services rendered as follows: 5.1.1.1 For services outlined above, OWNER shall pay CONSULTANT a lump sum fee of$39,693.00. 5.2 Times of Payments 5.2.1 CONSULTANT shall submit monthly invoices for Basic and Additional Services rendered. OWNER shall make payments in accordance with the State of Illinois Prompt Payment Act in response to CONSULTANT's invoices. 5.3 Other Provisions Concerning Payments 5.3.1 If OWNER fails to make any payment due CONSULTANT for services and expenses in accordance with the State of Illinois Local Government Prompt Payment Act after receipt of CONSULTANT's invoice 5.3.2 In the event of termination by OWNER, CONSULTANT will be reimbursed for all charges and services rendered. 5.3.3 Records pertinent to CONSULTANT's compensation will be kept in accordance with generally accepted accounting practices. 5.3.4 Factors determining compensation payable to CONSULTANT will be adjusted upon written approval of OWNER periodically and equitably to reflect changes in various elements that comprise such factors. 5.3.5 The amount of any excise, value-added, gross receipts, or sales taxes that may be imposed shall be added to the compensation as determined above. 5of8 ARTICLE 6 -GENERAL CONSIDERATIONS 6.1 Reuse of Documents Any reuse of the services and documents provided under this agreement for purposes not intended, will be at the owners sole risk. 6.2 Controlling Law This Agreement shall be governed under the laws of the State of Illinois. 6.3 Indemnification The CONSULTANT hereby indemnifies and holds the OWNER harmless for any and all costs, expenses, claims, lawsuits or liabilities incurred by OWNER that arise out of, or in connection with, the Contractor's negligent acts, errors or omissions that causes harm or damage to any person or property as a result of the professional geospatial services required to complete this project. 6.4 Termination The obligation to provide further services under this Agreement may be terminated by either party upon seven calendar days'written notice in the event of substantial failure by either party to perform in accordance with the terms hereof through no fault of the terminating party. 6.5 Copyright Assignment The CONSULTANT assigns copyright to the OWNER for all deliverable products produced under this contract. All deliverable products prepared by the CONSULTANT under this contract are the property of the OWNER. The CONSULTANT agrees that the products shall not be made available to nor used to prepare additional products for any individual or organization at any time without prior written approval by the OWNER. 6.6 Force Majeure Neither party will be responsible to the other for damage, loss, injury, or interruption of work if the damage, loss, injury, or interruption of work is caused solely by conditions that are beyond the reasonable control of the parties, and without the intentional misconduct or negligence, of that party (hereinafter referred to as a "force majeure event"). To the extent not within the control of either party, such force majeure events include: acts of God, acts of any governmental authorities, fire, explosions or other casualties, vandalism, and riots or war. A party claiming a force majeure event ("the claiming party") shall promptly notify the other party in writing, describing the nature and estimated duration of the claiming party's inability to perform due to the force majeure event. The cause of such inability to perform will be remedied by the claiming party with all reasonable dispatch. 6of8 ARTICLE 7 - EXHIBITS AND SCHEDULES 7.1 The following Exhibits are attached to and made a part of this Agreement. 7.1.1 Exhibit A— Project Area Map, consists of 1 page. 7.2 This Agreement (consisting of pages 1 to 8, inclusive), together with the Exhibits and Attachments identified above, constitute the entire agreement between OWNER and CONSULTANT and supersede all prior written or oral understandings. This Agreement and said Exhibits may only be amended, supplemented, modified or canceled by a duly executed written instrument. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as of the day and year first written above. Village of Buffalo Grove, Illinois Ayres Associates Inc OWNER CONSULTANT (Signature) Dane Bragg (Typed Name) Kirk M. Contrucci Village Manager (Title) Vice President (Date) 7of8 Exhibit A— Project Area Map PUS �r i J 8of8 Award of Contract for Design Engineering Services for the 13-A 2015 Village Wide Water Main Replacement Project .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Budget Impact Fund/Account Budget Notes $69,400 170.55.35.560.60 This project is included in the FY 2015 approved budget and Cl Overview The attached agreement provides design engineering services for the 2015 water main replacement project. The proposed project consists of water main to be replaced on the streets identified in the agreement and are consistent with the previously approved 2015 Capital Improvement Program. The contract has a not to exceed amount of$69,400. Staff recommends approval of the contract. Next Steps Project Bid. Award of contract for construction. Prior Actions None Anticipated Future Board Actions Award of construction contract Attachments 2015.M003 Buffalo Grove 2015 Water Main.pdf Trustee Liaison Staff Contact Trustee Stein Darren Monico, ....M.o�n.d�a...........January .............rY 1.�9......2.0.1..5........................................................................................................N�e�w...B.u�s.�.n�eS�s...._...Ite.m....�....�.�3._�................................................................................................................................... Y, G EWAL T HAMILTON ASSOCIATES, INC. January 14, 2015 CONSULTING ENGINEEIPS Mr. Darren T. Monico, P.E. 625 Forest Idle Drive,Vernon Hills,11,60061 Village Engineer Tm�847.478.9700 IN FAx 847.478.9701 Village of Buffalo Grove www.glia-engineers.com 51 Raupp Blvd. Buffalo Grove, IL 60089 Re: Professional Engineering Services 2015 Water Main Improvement Project Village of Buffalo Grove GHA Proposal No. 2015.M003 Dear Mr. Monico: Thank you for considering Gewalt Hamilton Associates, Inc. (GHA)for the design engineering services and preparation of plans and specifications for the above referenced utility improvement projects. Our firm is well qualified to perform this work and is eager to continue serving the Village of Buffalo Grove. If you should have any questions or require additional information, please do not hesitate to contact me. Sincerely, Gewalt Hamilton Associates, Inc. Leo X. Morand, P.E. Civil Engineer Imorand(@,oha-enQineers.com End.: GHA Proposal No.2015.M003 Fil GEWALT HAMILEN Js ASSOCIATES, INC. Professional Engineering Services CONSULTING ENGINEERS 2015 Water Main Improvement Projects 625 Forest Edge Drive,Vernon Hills,11,60061 Village of Buffalo Grove Tm 847.478.9700 IN FAx 847.478.9701 GHA Proposal No. 2015.M003 www.glia-engineers.com Village of Buffalo Grove (Client), 51 Raupp Blvd., Buffalo Grove, IL 60089, and Gewalt Hamilton Associates, Inc. (GHA), 625 Forest Edge Drive, Vernon Hills, IL 60061, agree and contract as follows: I. Project Understanding The Village of Buffalo Grove wishes to conduct water main improvement project at the following locations within the Village: 1. Sussex Court from Cambridge Drive to Cul-de-Sac 2. Middlesex Court from Cambridge Drive to Cul-de-Sac 3. Harvard Lane from University Drive to Cul-de-Sac 4. Palmgren Court from Harvard Lane to Cul-de-Sac 5. Anthony Road from Harvard Lane to 264 Anthony Road 6. Anthony Court from Anthony Road to Lake Blvd 11. Scope of Services The scope of services is based upon our knowledge of the Village, our review of the information furnished to us, and our extensive experience in preparing contract documents for water main improvement projects. A. Final Engineering Design Phase 1. Meet with Village Staff to discuss pavement patching strategies and other infrastructure improvements that may be necessary. We anticipate up to six meetings with Village staff throughout the design process. We have based our level of compensation on this number of meetings. If the Village requests additional meetings, they would be beyond our scope of services and would be considered an additional service. 2. Assist Village with updating the Village's water main specification to current standards. 3. Preparation of final engineering plans to include a title sheet, plans, general notes and details for construction. 4. Preparation of project notes and contract specific directions for road improvements, including traffic control, working conditions, material specifications, coordination with public inspection agencies, and other coordination and construction information. If available, we will use front- end documentation provided by the Village. 5. Preparation of a submittal to the IEPA for a watermain construction permit. January 14,2015 GHA Proposal No.2015.M003 Pagel of 6. Preparation of an engineer's opinion of probable cost based on the completed final engineering plans and specifications. 7. Preparation of complete bid packages for distribution to contractors and Village (25 maximum). 8. Respond to any bidding questions and issue addendum as necessary. 9. Attend the bid opening, prepare a summary of the received bids, and make a recommendation for the award of contract. B. Construction Phase 1. Attend the pre-construction meeting. 2. Six site visits, four hours each, to assist the Village with issues that arise during construction. 3. Respond to any questions from the Village during Construction. C. Deliverables The following will be delivered to the Village upon completion of the project. 1. Digital and paper copies of work performed by GHA. 2. Two copies of all engineering plan sets. 3. Bid specifications. III. Additional Services, and Services not Included We are prepared, and would be pleased to provide additional assistance outside the scope described. These services may be provided at the request of the Village as an additional service. 1. Meetings with public officials, Village staff, agencies, homeowners, or consultants beyond those noted in the scope.Attendance at public hearings. 2. Performing surveying, mapping, plat and topographic work, including investigation of underground utilities and physical location of them (being provided under separate contract). 3. Illinois Department of Natural Resources and US Army Corps of Engineers Permits. 4. NPDES—Construction Site Activities Permit. (This is not anticipated to be required as the area of exposed soil should be less than one acre). 5. Clean Construction or Demolition Debris (CCDD)testing, analysis, and certification. 6. Preparing construction plans and specifications for extensive sewer removal and replacement and/or sewer lining improvements. 7. Coordinating relocation of non-Village owned utilities. 8. Construction staking or any construction phase services beyond those noted. 9. Preparation of multiple bid set plans or phased plans. 10. Review fees or utility locate fees. January 14,2015 GHA Proposal No.2015.M003 Page 2 of 4 IV. Engineering Staff and Proposed Schedule Mr. Leo X. Morand, P.E. will function as the Project Manager.Additional professional and technical staff will provide support as needed. A schedule has not been provided by the Village as of the date of this proposal. GHA will work with the Village to establish an acceptable timeline for the project. We will make every reasonable effort to ensure that project milestones and deadlines are met. V. Compensation for Services GHA proposes billing on a time-and-materials (T&M) basis for a not-to-exceed (NTE)fee as shown below. Service NTE Fee Final Engineering Design Plans & Specs $60,400.00 Construction Phase $7,500.00 Estimated Reimbursable Expenses $1,500.00 T&M NTE + Reimbursables $69,400.00 For any additional services beyond those outlined in Section //: Scope of Services, the Client shall pay GHA in accordance with the following hourly rates: GHA 2015 Hourly Billing Rates Principal Engineer $194/hr Senior Engineer $164/hr Senior Environmental Consultant $164/hr Professional Engineer $136/hr Registered Land Surveyor $118/hr GIS Professional $118/hr Staff Engineer $114/hr Senior Engineering Technician $112/hr Environmental Consultant $110/hr Engineering Technician II $96/hr Engineering Technician I $70/hr Clerical $58/hr Reimbursable expenses, including items such as printing, messenger service, mileage etc., will be billed directly to the client without markup. Invoices will be submitted on a monthly basis by phase, and will detail services performed. This permits the client to review the status of the work in progress and the charges made. January 14,2015 GHA Proposal No.2015.M003 Page 3 of 4 VI. General Conditions The delineated services provided by Gewalt Hamilton Associates, Inc., (GHA) under this Agreement will be performed as reasonably required in accordance with the generally accepted standards for civil engineering and surveying services as reflected in the contract for this project at the time when and the place where the services are performed. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the Client or GHA. GHA's services under this Agreement are being performed solely for the Client's benefit, and no other party or entity shall have any claim against GHA because of this Agreement or the performance or nonperformance of services hereunder. In no event shall GHA be liable for any loss of profit or any consequential damages. GHA shall not have control of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for job site safety measures. Such control is the sole responsibility of the Client's contractor. The Client, and not GHA, is responsible for ensuring that the contractor implements the Storm Water Pollution Prevention Plan (SWPPP), including maintenance and/or repair of soil erosion and sediment control measures for compliance with the General NPDES Permit for Storm Water Discharges from Construction Site Activities. GHA assumes no liability for any actions by the Illinois Environmental Protection Agency(IEPA) resulting from the contractor's failure to comply with SWPPP or the requirements of the General Permit. The Client and GHA agree that all disputes between them arising out of or relating to this Agreement or the Project shall be submitted to nonbinding mediation in Chicago, Illinois unless the parties mutually agree otherwise. This Agreement, including all subparts and Addendum to Contract, which is attached hereto and incorporated herein as the General Provisions of this Agreement, constitute the entire integrated agreement between the parties which may not be modified without all parties consenting thereto in writing. By signing below you indicate your acceptance of this Agreement in its entirety. Gewalt Hamilton Associates, Inc Village of Buffalo Grove Leo X. Morand, P.E. Civil Engineer Name: Title: Date: Encl.: Attachment A January 14,2015 GHA Proposal No.2015.M003 Page 4 of 4 ATTACHMENT A TO GEWALT HAMILTON ASSOCIATES,INC. PROFESSIONAL SERVICES AGREEMENT 1. Standard of Care. The services provided by Gewalt Hamilton Associates,Inc., (GHA)under this Agreement will be reasonably performed consistent with the generally accepted standard of care for the Scope of Basic Services called for herein at the time when and the place where the services are provided. 2. Duration of Proposal. The terms of this Agreement are subject to renegotiation if not accepted within 60 calendar days of the date indicated on this Agreement. Requests for extension beyond 60 calendar days shall be made in writing prior to the expiration date. The fees and terms of this Agreement shall remain in full force and effect for one year from the date of acceptance of this Agreement, and shall be subject to revision at that time, or any time thereafter if GHA gives written notice to the other party at least 60 calendar days prior to the requested date of revision. In the event that the parties fail to agree on the new rates or other revisions, either party may terminate this Agreement as provided for herein. 3. Client Information. Client shall provide GHA will all project criteria and full information for its Scope of Basic Services. GHA may rely, without liability, on the accuracy and completeness of the information Client provides, including that of its other consultants, contractors and subcontractors,without independently verifying that information. 4.Payment.Payments are due within 30 calendar days after a statement is rendered. Statements not paid within 60 calendar days of the end of the calendar month when the statement is rendered will bear interest at the rate of one percent(1.0%)per month until paid. The provision for the payment of interest shall not be construed as authorization to pay late. Failure of the Client to make payments when due shall, in GHA's sole discretion,be cause for suspension of services without breach or termination of this agreement. Upon notification by GHA of suspension of services,Client shall pay in full all outstanding invoices within 7 calendar days. Client's failure to make such payment to GHA shall constitute a material breach of the Agreement and shall be cause for termination by GHA. GHA shall be entitled to reimbursement of all costs actually incurred by GHA in collecting overdue accounts under this Agreement, including, without limitations, attorney's fees and costs. GHA shall have no liability for any claims or damages arising from either suspension or termination of this Agreement due to Client's breach The Client's obligation to pay for GHA's services is in no way dependent upon the Client's ability to obtain financing, rezoning, payment from a third party, approval of governmental or regulatory agencies or the Client's completion of the project. 5. Instruments of Service. The Client acknowledges GHA's plans and specifications, including field data,notes, calculations, and all documents or electronic data, are instruments of service. GHA shall retain ownership rights over all original documents and instruments of service. All instruments of service provided by GHA shall be reviewed by Client within 10 calendar days of receipt. Any deficiencies, errors, or omissions the Client discovers during this period will be reported to GHA and will be corrected as part of GHA's Basic Services. Failure to provide such notice shall constitute a waiver. The Client shall not reuse or make, or permit to be made any modifications to the instruments of service without the prior written authorization of GHA. The Client waives all claims against GHA arising from any reuse or modification of the instruments of service not authorized by GHA. The Client agrees, to the fullest extent permitted by law, to defend and indemnify and hold GHA harmless from any liability, damage, or cost, including attorneys' fees, arising from the unauthorized reuse or modification of the instruments of service by any person or entity.The parties agree that if elements of the Scope of Basic Services identified in this Agreement are reduced and/or eliminated by Client, then Client waives, releases and holds GHA harmless from all claims and damages arising from those reduced and/or eliminated services. If GHA's Scope of Basic Services does not include construction administration phase services, Client assumes responsibility for interpretation of the instruments of service and construction observation, and waives all claims against GHA for any act, omission or event connected thereto. Unless included in GHA's Scope of Basic Services, GHA shall not be liable for coordination with of the services of Client's other design professionals. 6. Electronic Files. The Client acknowledges that differences may exist between the electronic files delivered and the printed instruments of service. In the event of a conflict between the signed / sealed printed instruments of service prepared by GHA and the electronic files,the signed/sealed instruments of service shall control. GHA's electronic files shall be prepared in the current software GHA uses and will follow GHA's standard formatting unless the Scope of Basic Services requires otherwise. Client accepts that GHA makes no warranty that its software will be compatible with other systems or software. 7.Applicable Codes. The Client acknowledges that applicable laws, codes and regulations may be subject to various, and possibly contradictory,interpretations. Client accepts that GHA does not warrant or guarantee that the Client's project will comply with interpretations of applicable laws,codes,and regulations as they may be interpreted to the project. Client agrees that GHA shall not be responsible for added project costs,delay damages,or schedule changes arising from unreasonable or unexpected interpretations of the laws, codes,or regulations applied to the project,nor for changes required by the permitting authorities due to changes in the law that became effective after completion of GHA's instruments of service. Client shall compensate GHA for additional fees required to revise the instruments of service to comply with such interpretations. Client shall also compensate GHA for additional fees required to revise the instruments of service if Client changes the project scope after GHA's completes its instruments of service. 8.Utilities and Soils.When the instruments of service include information pertaining to the location of underground utility facilities or soils, such information represents only the opinion of the engineer as to the possible locations. This information may be obtained from visible surface evidence,utility company records or soil borings performed by others, and is not represented to be the exact location or nature of these utilities or soils in the field. Client agrees that GHA may reasonably rely on the accuracy and completeness of information furnished by third parties respecting utilities, underground conditions and soils without performing any independent verification. Contractor is solely responsible for utility locations,their markings in the field and their placement on the plans based on information they provided. Client agrees GHA is not liable for damages resulting from utility conflicts, mistaken utility locates, unfavorable soils, and concealed or unforeseen conditions, including but not limited to added construction costs and/or project delays. If the Client wishes to obtain the services of a contractor to provide test holes and exact utility locations,GHA may incorporate that information into the design and reasonably rely upon it. If not included in the Scope of Basic Services,such work will be compensated as additional services. Attachment A,September,2014 Page 1 of 2 9. Opinion of Probable Construction Costs. GHA's Scope of Basic Services may include the preparation of an opinion of probable construction costs. Client acknowledges that GHA has no control over the costs of labor, materials, or equipment, or over the contractor's methods of determining prices, or over competitive bidding or market conditions. Opinions of probable costs, shall be made on the basis of experience and qualifications applied to the project scope contemplated by this Agreement as well as information provided by Client(the accuracy and completeness of which GHA may rely upon), and represent GHA's reasonable judgment. Client accepts that GHA does not guarantee or warrant that proposals,bids, or the actual construction costs will not vary from opinions of probable cost prepared for the Client. GHA shall not be liable for cost differentials between the bid and/or actual costs and GHA's opinion of probable construction costs. Client agrees it shall employ an independent cost estimator if, based on its sole determination, it wants more certainty respecting construction costs, 10. Contractor's Work. Client agrees that GHA does not have control or charge of and is not responsible for construction means, methods, techniques, sequences or procedures, or for site or worker safety measures and programs including enforcement of Federal, State and local safety requirements,in connection with construction work performed by the Client or the Client's construction contractors. GHA is not responsible for the supervision and coordination of Client's construction contractors, subcontractors, materialmen, fabricators, erectors, operators, suppliers, or any of their employees, agents and representatives of such workers, or responsible for any machinery, construction equipment, or tools used and employed by contractors and subcontractors. GHA has no authority or right to stop the work. GHA may not direct or instruct the construction work in any regard. In no event shall GHA be liable for the acts or omissions of Client's construction contractors, subcontractors,materialmen, fabricators, erectors,operators or suppliers,or any persons or entities performing any of the work, or for failure of any of them to carry out their work as called for by the Construction Documents. The Client agrees that the Contractor is solely responsible for jobsite and worker safety, and warrants that this intent shall be included in the Client's agreement with all prime contractors. The Client agrees that GHA and GHA's personnel and consultants (if any) shall be defended/indemnified by the Contractor for all claims asserted against GHA which arise out of the Contractor's or its subcontractors' negligence, errors or omissions in the performance of their work, and shall also be named as an additional insured on the Contractor's and subcontractors' general liability insurance policy. Client warrants that this intent shall be included in the Client's agreement with all prime contractors. If the responsible prime contractor's agreement fails to comply with the Client's intent, then the Client agrees to assume the duty to defend and indemnify GHA for claims arising out of the Contractor's or subcontractors'negligence,errors or omissions in the performance of their work. 11. Contractor Submittals. Shop drawing and submittal reviews by GHA shall apply only to the items in the submissions that concern GHA's scope of Basic Services and only for the purpose of assessing if, upon successful incorporation in the project, they are generally consistent with the GHA's Instruments of Service. Client agrees that the Contractor is solely responsible for the submissions and for compliance with the Instruments of Service. Owner agrees that GHA's review and action in relation to the submissions does not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend to jobsite or worker safety. GHA's consideration of a component does not constitute acceptance of an assembled item. 12. Hazardous Materials. Client agrees that GHA has no responsibility or liability for any hazardous or toxic materials, contaminants or pollutants. 13. Record Drawings. If required by the Scope of Basic Services,record drawings will be prepared which may include unverified information compiled and furnished by others,the accuracy and completeness of which GHA may reasonably rely upon. Client accepts that GHA shall not verify the information provided to it and agrees GHA will not be responsible for any errors or omissions in the record drawings due to incorrect or incomplete information furnished by others to GHA. 14. Disputes. Client agrees to limit GHA's total aggregate liability to the Client for GHA's alleged acts, errors or omissions to $50,000 or the amount of GHA's paid fees for its services on the project, whichever is greater. GHA makes no guarantees or warranties, either expressed or implied, including any warranty of habitability or fitness for a particular purpose. The parties agree to waive all claims against the other for any and all consequential damages,including attorneys' fees. The parties agree to waive against each other all rights and claims otherwise covered by property insurance,by builder's risk insurance or by all risk insurance, including but not limited to subrogation rights regardless of whether the claims arise during or post-construction and regardless of final payment to GHA. All disputes arising out of or relating to this Agreement shall first be negotiated between the parties. If unresolved,the dispute shall be submitted to mediation as a condition precedent to litigation. Mediation shall take place in Chicago, Illinois unless the Client and GHA mutually agree otherwise. The fees and costs of the mediator shall be apportioned equally between the parties. If mediation is unsuccessful, litigation shall be the form of dispute resolution and shall be filed in the jurisdiction where the project was pending. The controlling law shall be the law of the jurisdiction where the project was located. Client agrees that all causes of action under this Agreement shall be deemed to have accrued and all statutory limitations periods shall commence no later than the date of GHA's services being substantially completed. Client agrees that any claim against GHA arising out of this Agreement shall be asserted only against the entity and not against GHA's owners,officers,directors,shareholders,or employees,none of whom shall bear any liability and may not be subject to any claim. 15.Miscellaneous.Either Client or GHA may terminate this Agreement without penalty at any time with or without cause by giving the other party ten(10)calendar days prior written notice. The Client shall,within thirty (30)calendar days of termination pay GHA for all services rendered and all costs incurred up to the date of termination in accordance with compensation provisions of this Agreement. Client shall not assign this Agreement without GHA's prior written consent. There are no third-party beneficiaries to this Agreement. Attachment A,September,2014 Page 2 of 2 VILLAGE OF BUFFALO GROVE WARRANT#1242 19-Jan-15 General Fund: 1,045,597.49 Illinois Municipal Retirement Fund: Parking Lot Fund: Motor Fuel Tax Fund: 18,430.00 Debt Service Fund: 0.00 School & Park Donations 0.00 Capital Projects-Facilities: 44,283.70 Capital Projects-Streets: 119,186.82 Health Insurance Fund: 0.00 Facilities Development Debt Service Fund: 0.00 Retiree Health Savings (RHS): 0.00 Water Fund: 298,450.35 Buffalo Grove Golf Fund: 5,565.87 Arboretum Golf Fund: 4,430.36 Refuse Service Fund: 0.00 1,535,944.59 PAYROLL PERIOD ENDING 01/15/15 928,566.49 928,566.49 TOTAL WARRANT#1242 2,464,511.08 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President Pay Batch 01/ 15/ 15 Pay Batch 01/15/15 TotaV Employees in Pay Batch 227 Hours Descrupdon Hours Gross WMihc,Vdungs and Deducdons Gross Base O1 REG FT-Regular Full-Time 5,294.75 205,419.82 Gross 848,436.06 - 02 REG PT-Regular Part-Time 529.75 11,934.76 Federal 112,142.65 730,807.51 03 REG SEASONAL-Regular Seasonal - -Social Security 21,822.41 351,974.55 04 REG SWORN-Regular Sworn 8,482.00 383,962.39 Medicare 11,966.20 825,256.76 05 OVERTIME-Overtime 1,037.25 57,769.75 IL State Tax 26,322.67 712,373.49 06 DOUBLE TIME-Double Time 9.00 678.95 WI State Tax 1,087.73 18,434.02 07 RETRO PAID-Retro Paid - -Aflac 215.98 - 08 RETRO SW PAID-Retro Sworn Paid -Aflac Pre Tax 804.13 09 LONGEVITY-Longevity 10,800.00 BGHS School Fund 42.00 10 ELECTED-Elected Officials -Bright Directions 130.00 100 COMP EX PAY-Exempt Comp Time Paid Child Support Arrears 138.46 101 COMP EX EARN-Exempt Comp Time Child Support IL 5,545.67 Earned 103 COMP NE PAID-Paid Non-Exempt Comp 121.25 4,481.51 Child Support WI 969.23 Time 104 COMP NE EARN-Earned Non-Exempt 91.75 -Community Health Charities 98.00 Comp Time 105 COMP NE LOST-Non-Exempt Comp Time - Computer Loan 427.36 Lost 106 COMP SW PAID-Sworn Comp Time Paid - Computer Loan 2 70.73 110 COMP SW PAY-Comp Sworn Payout 112 FLOAT SW PD-Floating Sworn Paid 88.00 4,160.17 Dependent Care 793.09 115 DBL CMP EARN-Double Time Comp Time - -Fire Dues 1,666.00 - 12 FIRE OT-Fire Overtime 27,826.63 Fire Pension 16,399.61 173,448.56 120 PARK STIPEND-Park District Stipend -Fire Pension-Tier 2 2,732.18 28,896.48 121 CAR ALLOW-Car Allowance 250.00 Fire Pension Supplement percent 89.15 8,914.96 122 INS REIMBURS-Insurance 2,302.23 Flexible Spending Account 4,033.54 - Reimbursement 123 GOLF STIPEND-Management Stipend -FPAC Dues 122.50 124 VSI-VSI FOP Police - 126 CLOTHING-Clothing Reimbursement Garnishment 75.00 129 MANG STIPEND-Management Stipend General Fund 235.00 130 NIPAS-NIPAS 500.00 13 BONUS-Bonus Pay - -Health HMO 792.06 13 POLICE OT-Police Stipend Pay 251.75 10,406.32 Health PPO A 5,420.42 16 SW W/C-Sworn Workers Compensation - -Health PPO B 12,046.69 Paid 20 ACT LT-Acting Lieutenant 264.00 462.00 ICMA/RC-Flat Amount 12,840.76 - 21 ACT SC-Acting Shift Commander 160.00 328.00 ICMA/RC-Flat Amount 2 5,292.30 22 CORP FIELD-Corporal Field Supervisor - -ICMA/RC-Percent 8,106.62 124,734.70 23 CORP WATCH-Corporal Watch - - - - Commander 24 FTO-Field Training Officer 161.50 323.00 ICMA/RC-Percent 2 3,053.32 7,798.48 25 NIGHT SHIFT-Night Shift 845.50 532.69 ICMA/RC-Flat Amount 3 - - 26 SGT WATCH-Sergeant Watch Commander - -IMRF 14,758.78 327,972.61 30 PARK DISTRICT-Police Park District -IMRF Life Insurance 288.00 - 31 CPR-CPR - 279.57 50 VAC PAID-Vacation Paid 832.00 35,682.37 IMRF TIER 2 814.46 18,098.95 51 VAC EARNED-Vacation Earned - -IMRF Voluntary 121.42 - 53 VAC PAYOUT-Vacation Payout - -IMRF Voluntary% 381.54 6,984.80 54 VAC SW PAID-Vacation Sworn Paid 551.50 25,959.44 IRS Garnishment - - Run by Leconte Lewis Page 1 of 2 Pay Batch 01/ 15/ 15 55 VAC SW EARNED-Vacation Sworn Earned Optional Life Self 682.43 57 VAC SW PAYOUT-Vacation Sworn Payout Police Dues 759.05 - 59 VAC PT EARNED-Vacation Part Time Police Pension 22,315.87 225,184.86 Earned 70 SICK PAID-Sick Paid 300.00 12,236.24 Police Pension-Tier 2 1,968.96 19,868.22 71 SICK EARNED-Sick Earned - -PPOA TAX 28.78 - 74 SICK SW PAID-Sick Sworn Paid 158.50 7,219.89 RHS 2,318.56 75 SICK SW EARN-Sick Sworn Earned - -ROTH IRA 2,427.00 - 90 FLOAT PAID-Floating Paid 120.00 4,948.41 ROTH IRA Percent 83.69 4,184.25 91 FLOAT EARNED-Floating Earned - -Spousal Support Maintenace 328.15 - 93 FLOAT PT PAID-Floating Part Time Paid - -Trustmark Voluntary Benefit 745.82 96 HOL PAID-Holiday Paid 646.50 25,878.62 97 HOL POL PAID-Holiday Police Sworn Paid 320.00 13,743.09 98 HOL PT PAID-Holiday Part Time Paid 16.00 350.21 99 HOL FIRE PAID-Holiday Fire Sworn Paid - - Total 20,281.00 $ 848,436.06 Net $ 544,932.09 Total Payroll Expense $ 928,566.49 Benefits Amount Basic Life Insurance 65.26 Dental 19,501.92 Fire Pension 81,124.86 Health HMO 4,865.29 Health PPO A 33,296.91 Health PPO B 74,000.43 Illinois Municipal Fund 46,341.82 Police Pension 94,606.70 Total 353,803.19 Gross Payroll 928,566.49 Water/Sewer Transfer (43,572.08) Buffalo Grove Golf Transfer (17,058.66) Arboretum Golf Transfer (12,777.96) 855,157.79 Transfers Payroll Account Transfer 544,932.09 ROTH IRA 2,510.69 Illinois State Tax 26,322.67 941 Federal Tax 179,719.87 ICMA Deferred Compensation 29,293.00 RHS-Fire 2,318.56 Flex/Dep Savings 4,826.63 MAP Dues 759.05 Trustmark Voluntary Benefit 745.82 Police Pension 24,284.83 Fire Pension 19,220.94 834,934.15 Run by Leconte Lewis Page 2 of 2 3 � 75 O .� O Sri Sri E � M ~ N d' M O N N c 0 O u a 12�a r 00 Nr o W 4- � (D _ w > r ° O N O 6 z M Q E �_ c ' C �a W o to z m d z o A = C Y� m Q a U Ln LO LO -c a) E a) m m 7 O t. y N � E r O m O Lz C p (� N oLO O N /� O N ii v O N V U a L Q , O U L O � O O O O M Q Q Q Cj H (36 r N M N O O O 7 W O O U U 12 Q Q CD O V/ m FLL N r ■� LV N 4— = C O 4- MM C 0 p L Q m U o o Q o N N _ / Z U N n n > U m N � ui N M N Q C 1. 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