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2015-02-23 - Village Board Regular Meeting - Agenda Packet Meeting of the Village of Buffalo Grove Fifty Raupp Blvd � Buffalo Grove, I L 60089-2100 Board of Trustees Phone:847-459-2500 Regular Meeting February 23, 2015 at 7:30 PM 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Minutes A. Minutes of the February 2, 2015 Village Board Meeting [GO TO] 5. Approval of Warrant A. Presentation and Reading of Warrant#1244 [GO TO] 6. Village President's Report A. Proclamation: Recognizing Scholastic Journalism Week (President Braiman) [GO TO] B. Proclamation: The Illinois Local Government Lawyers Association's Award for Longevity of Service (President Braiman) [GO TO] C. Resolution No. 2015-5: Northwest Municipal Conference's 2015 Legislative Program (President Braiman) [GO TO] 7. Village Manager's Report A. Discussion- Economic Development Strategic Plan (Trustee Terson) [GO TO] B. Recognizing New Employees [GO TO] 8. Special Business 9. Reports from the Trustees 10. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. Consent Agenda: Ordinances and Resolutions A. Ordinance No. 2015-7: An Ordinance Amending Chapter 5.20, Liquor Controls, of the Village of Buffalo Grove Municipal Code (President Braiman) SUMMARY: The Ordinance would add Section 5.20.163, Responsible alcohol service server training, to the Buffalo Grove Municipal Code. [GO TO] B. Ordinance No. 2015-8: An Ordinance Amending Chapter 5.44, Massage Establishments, of the Village of Buffalo Grove Municipal Code (Trustee Stein) SUMMARY: The proposed Ordinance would codify the requirement for fingerprinting for a Massage Establishment License applicant. [GO TO] C. Ordinance No. 2015-9: An Ordinance Amending Chapter 5.20, Liquor Controls, of the Village of Buffalo Grove Municipal Code (President Braiman) SUMMARY: The Ordinance would add Subsection G.6 to Section 15.20.070 of the Buffalo Grove Municipal Code to allow for tastings at the Farrmers Market. [GO TO] D. Ordinance No. 2015-10: An Ordinance Authorizing the Disposal of Surplus Village Personal Property (Trustee Ottenheimer) SUMMARY: Attached is an ordinance for consideration by the President and Board of Trustees declaring identified village owned property and equipment as surplus. Those identified assets are accounted for within the Village's fixed asset inventory control system and were retired during FY 2014 [GO TO] Consent Agenda: Unfinished Business Consent Agenda: New Business 11. Ordinances and Resolutions A. Resolution No. 2015-6: Ratifying an Agreement for Specialized Construction Services at the Combined Area Fire Training Site (Trustee Trilling) [GO TO] B. Resolution No. 2015-7: Authorization to Execute a Contract with Reliable Properly Services for Golf Course Maintenance (Trustee Ottenheimer) [GO TO] 12. Unfinished Business 13. New Business A. Authorization to Waive Bids and to Purchase-Sidewalk Cutting Services (Trustee Stein) [GO TO] 14. Questions from the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 15. Executive Session A. Pending Litigation: Section 2(c)(11)of the Illinois Open Meetings Act B. Personnel: Section 2(c)(1)of the Illinois Open Meetings Act C. Collective Bargaining: Section 2(c)(2)of the Illinois Open Meetings Act 16. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove,in compliance with the Americans with Disabilities Act,requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons. Minutes of the February 2, 2015 Village Board Meeting 4-A Overview Staff recommends approval. Attachments M020215.pdf Trustee Liaison Staff Contact Clerk Sirabian Julie C Kamka,Finance&GS M.o�n.d�aY,............Feb�r�uarY.............2�3......2�0.1.�5...................................................................................................Approval of...Minutes ..._...Item ....�...4._A........................................................................................................... 12931 02/02/2015 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,FEBRUARY 2,2015 CALL TO ORDER President Braiman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Braiman;Trustees Berman,Trilling,Sussman,Terson, Stein and Ottenheimer. Also present were: Dane Bragg,Village Manager;William Raysa,Village Attorney;Jeff Stein,Assistant Village Attorney;Jennifer Maltas,Deputy Village Manager; Scott Anderson,Director of Finance;Andrew Brown,Deputy Finance Director;Art Malinowski,Director of Human Resources; Christopher Stilling,Community Development Director;Evan Michel,Management Analyst;Brett Robinson,Director of Purchasing;Mike Reynolds,Director of Public Works;Darren Monico,Village Engineer; Geoff Tollefson,Director of Golf Operations; Police Chief Casstevens;Deputy Police Chief Bethge;and Fire Chief Vavra. APPROVAL OF MINUTES Moved by Berman,seconded by Sussman,to approve the minutes of the January 19,2015 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. WARRANT#1243 Mr.Anderson read Warrant#1243. Moved by Ottenheimer, seconded by Trilling,to approve Warrant#1243 in the amount of$660,049.23,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. VILLAGE PRESIDENT'S REPORT President Braiman noted that School District 214 is going to be celebrating its Centennial Celebration during the weekend of February 6-7,2015,and urged residents to take part in the planned activities to commemorate this milestone. President Braiman stated that he has been a member of the Route 53/120 Blue Ribbon Committee,noting that the Route 53 extension has been in the planning stages since the early 1960's. The Village of Buffalo Grove has been very vocal and adamant in support of this project. The committee was broken down into subcommittees,and President Braiman is serving on the Finance subcommittee. That subcommittee will soon be in a position to present a draft recommendation. A copy of the draft was forwarded to Trustees so that there could be discussion and recommendation for President Braiman to present. Aaron Lawlor,one of the co-chairmen,reviewed the actual final presentation of the Finance subcommittee, referencing the share attributed to the Illinois Tollway as well as local shares. Mr.Lawlor complimented Buffalo 12932 02/02/2015 Grove as being one of the first Villages to tackle major transportation issues,particularly Trustee Berman for his efforts in this area. There will be a need for a large contribution from the Illinois Tollway and IDOT in order to bring this project to reality. President Braiman thanked Mr.Lawlor for attending our meeting to give his presentation;he also thanked Trustee Berman for his part in this project. This process has gone on for several years,and there has been input from all sectors. Ultimately,this will be a Tollway decision. Trustee Berman also thanked Mr.Lawlor for his presentation tonight,as well as for his leadership. This extension of Route 53 is not just the most critical transportation issue for the county,but is also an economic engine for the county. Trustee Berman noted some concerns that he has with the draft of the document and how it addresses the value capture issue. Mr.Lawlor stated that he believes that this is a good document in place,but the goal in giving time to all of the members of the Finance subcommittee is to go back to their respective constituencies and get feedback and incorporate it into the document. Mr.Lawlor then answered questions from the Board. Rob Sherman,778 Stonebridge,stated that he supports building 53;he stated that he believes that the tollway will reject this plan;the tollway has been promising the public that the tollways would be free;he suggests raising the gasoline tax by$.20 or$.25 and he does not believe anyone would notice and the road would be fully funded. Mr. Sherman asked the President Braiman present his suggestion to the Finance subcommittee. President Braiman responded to Mr. Sherman's suggestions. VILLAGE MANAGER'S REPORT Mr.Reynolds presented an update on the current status of Snow Removal Operations after this weekend's storm; he responded to some of the comments that have been received and noted that the new snow plan will be re- evaluated after the season,and appropriate changes will be made to make the plan more efficient and satisfactory. Mr.Reynolds then answered questions from the Board,reiterating that the plan and the event will be reviewed and changes will be made where necessary to improve performance. All Board members acknowledged that the entire Public Works staff worked very hard and diligently through a very difficult scenario. Leon Gopon,737 Bernard Drive,suggested that there be a small sign on highway signs to indicate which agency is responsible for maintenance of that road. Rob Sherman 778 Stonebridge,stated that yesterday was the first time in 31 years that his street was impassable;the problem was that there was an extended period of time without a pass;he suggests doing one pass during the storm, and then plow to the curb after the storm is over. Adam Moodhe, 151 Mary Lu Lane,stated that he lives on a street with no outlet,and he suggests that it might make more sense to use the pick up trucks on those short streets. TRUSTEE REPORTS Trustee Stein congratulated Lindsay Weinstein for earning a pewter medal at the Junior Nationals Figure Skating Championships. Trustee Stein reported that the Buffalo Grove Farmer's Market has been named the top Farmer's Market in the State of Illinois for the second consecutive year. 12933 02/02/2015 CONSENT AGENDA President Braiman explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Resolution#2015-3—Private Activitv Bond Motion to pass Resolution#2015-3,ceding 2014 Unused Private Activity Bond Volume Cap to Lake County. Resolution#2015-4—Raupp Boulevard Bridse Motion to pass Resolution#2015-4,authorizing Revised Local Share for the Raupp Boulevard Bridge Replacement Project. Camelot Sanitary Life Station Motion to authorize Bid Maintenance and Repairs for the Camelot Sanitary Lift Station. Cold Patch Material Motion to award contract for purchase of Cold Patch Material. It was requested that Item 10.B.be removed from the Consent Agenda. Moved by Berman,seconded by Ottenheimer,to approve the Consent Agenda,minus Item 10.B.,Raupp Boulevard Bridge. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. POLICE EMERGENCY LIGHTING AND EQUIPMENT Moved by Trilling,seconded by Terson,to authorize bid waiver and purchase for Police Emergency Lighting and Equipment. Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Deputy Chief Bethge. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. PLOW VEHICLES AND EQUIPMENT Moved by Stein,seconded by Berman,to award bid for Plow Vehicles and Equipment to TransChicago Truck Group in an amount not to exceed$382,416.00 in accordance with information contained in Board packets. Mr.Bragg reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Reynolds. The purchase is fully funded from the Capital Replacement Reserve. 12934 02/02/2015 Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. RESOLUTION#2015-4—RAUPP BOULEVARD BRIDGE Mr.Monico reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. Moved by Terson,seconded by Ottenheimer,to pass Resolution#2015-4,authorizing Revised Local Share for the Raupp Boulevard Bridge Replacement Project. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. QUESTIONS FROM THE AUDIENCE President Braiman reviewed the parameters to be followed by speakers,and asked if there were any questions from the audience on items not on tonight's agenda;there were none. EXECUTIVE SESSION Moved by Trilling,seconded by Stein,to move to Executive Session for the purpose of discussing Personnel, Section 2(c)(1)of the Illinois Open Meetings Act. Upon roll call,Trustees voted as follows: AYES: 6—Berman,Trilling, Sussman,Terson,Stein,Ottenheimer NAYS: 0—None Motion declared carried. The Board moved to Executive Meeting from 8:59 P.M.to 10:48 P.M. ADJOURNMENT Moved by Berman,seconded by Ottenheimer,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:49 P.M. Janet M. Sirabian,Village Clerk APPROVED BY ME THIS 23rd DAY OF February,2015 Village President Presentation and Reading of Warrant#1244 5-A Attachments Warrant work sheet 1244.pdf W#1244.pdf(Appendix) Trustee Liaison Staff Contact Scott D Anderson M.o�n.d�aY,............Feb�r�uarY.............2�3......2�0.1.�5...................................................................................................Approval ofWa�rra�nt... Ite.m....�...5._A........................................................................................................... VILLAGE OF BUFFALO GROVE WARRANT#1244 23-Feb-15 General Fund: 517,001.62 Parking Lot Fund: 4,949.11 Motor Fuel Tax Fund: 22,503.10 Debt Service Fund: 0.00 School & Park Donations 36,931.98 Capital Projects-Facilities: 56,905.28 Capital Projects-Streets: 109,231.55 Health Insurance Fund: 0.00 Facilities Development Debt Service Fund: 0.00 Retiree Health Savings (RHS): 14,770.59 Water Fund: 682,962.06 Buffalo Grove Golf Fund: 12,045.10 Arboretum Golf Fund: 3,828.67 Refuse Service Fund: 76,219.80 Information Technology Internal Service Fund: 36,675.34 Central Garage Internal Service Fund: 18,950.98 Building Maintenance Internal Service Fund: 20,198.12 1,613,173.30 PAYROLL PERIOD ENDING 01/29/15 854,079.27 PAYROLL PERIOD ENDING 02/12/15 884,758.60 1,738,837.87 TOTAL WARRANT#1244 3,352,011.17 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President See appendix: Appendix001 - W#1244.pdf Proclamation: Recognizing Scholastic Journalism Week 6-A Overview The Buffalo Grove Village Board does hereby proclaim February 22-28 Scholastic Journalism Week and congratulates the Illinois Journalism Education Association for its work on behalf of scholastic journalists and their advisers. Attachments Proc Scholastic Journalism Final.pdf Trustee Liaison Staff Contact President Braiman Dane C Bragg, Monday, February 23, 2015 Village Presidents Report-Item : 6-A 7 1011 Village of Buffalo Grove C-7 0 A PROCLAMATION RECOGNIZING SCHOLASTIC JOURNALISM WEEK WHEREAS, Scholastic journalism is an integral part of a middle and high school curriculum and, WHEREAS, The goal of scholastic journalism programs across the nation is to enable young people to learn and practice the rights and to acquire the skills to express and exchange ideas, which is essential to a democracy, by writing, editing and producing student media and, WHEREAS, Research has shown that students who are trained in and practice journalism have a higher achievement level on standardized tests and college English classes, and, WHEREAS, Scholastic journalists have been guided in the practice of journalism for more than 25 years by the Illinois Journalism Education Association, and WHERE AS, February 22 —28 has been designated Scholastic Journalism Week throughout the country, Now therefore, be it RESOLVED that I Jeffrey Braiman, Village Board President and the Buffalo Grove Village Board do hereby proclaim February 22- 28 Scholastic Journalism Week and congratulate the Illinois Journalism Education Association for its work on behalf of scholastic journalists and their advisers. Proclaimed this 23'd day of February 2015. Jeffrey S. Braiman Village President Proclamation: The Illinois Local Government Lawyers 6-11 Association's Award for Longevity of Service Overview Village of Buffalo Grove congratulates William G. Raysa on his acceptance of the Illinois Local Government Lawyers Association's Award for Longevity of Service as well as his decades of selfless service to the residents of Buffalo Grove. Attachments Raysa proclamation final.pdf Trustee Liaison Staff Contact President Braiman Dane C Bragg,Office of Village Manager Monday, February 23, 2015 Village Presidents Report-Item : 6-13 T �Ptl�.�fl'Vo i�r V�6 ITV°�a�N arlGu'F''Ilo Village of Buffalo Grove COMMENDING WILLIAM G. RAYSA FOR RECEIVING THE LONGEVITY OF SERVICE TO COMMUNITY AWARD FROM THE ILLINOIS ASSOCIATION OF LOCAL GOVERNMENT LAWYERS WHEREAS, William G. Raysa received his Jurist Doctorate from Loyola Law School in Chicago Illinois in 1975 and was admitted the Illinois Bar Association the following year; and WHEREAS, William G. Raysa began his illustrious career with the Village of Buffalo Grove as the Village Attorney on March 7, 1977; and WHEREAS, William G. Raysa is widely considered by his colleagues as an expert in the field of municipal annexation,facilitating 154 annexations for the Village of Buffalo Grove. Likewise, he was involved in redrafting the legislation that amended the annexation sections of the Illinois Municipal Code; and WHEREAS, William G. Raysa proudly served three years of active duty with the United States Army and was engaged for an additional 21 years of active service with the U.S. Army Reserves as a Judge Advocate General before retiring with the rank of Colonel; and WHEREAS, William G. Raysa has had an extraordinary record of accomplishments with the professional associations dedicated to the practice and advancement of local government law, including the Illinois Local Government Lawyer's Association where he served as the Association's President from 2002 to 2004; and WHEREAS, The Illinois Local Government Lawyer's Association's Award for Longevity of Service, strives to recognize outstanding and dedicated service amongst its members; and WHEREAS, William G. Raysa has been selected for this prestigious honor; NOW THEREFORE, BE IT RESOLVED by that I, Jeffery S. Braiman,President of the Board of Trustees of the Village of Buffalo Grove congratulate William G. Raysa on his acceptance of The Illinois Local Government Lawyers Association's Award for Longevity of Service as well as his decades of selfless service to the residents of Buffalo Grove. Proclaimed this 23th day of February, 2015. Jeffrey S. Braiman Village President Resolution No. 2015-5: Northwest Municipal Conference's 6-C 2015 Legislative Program .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview The Northwest Municipal Conference's 2015 Legislative Program focuses on issues vital to the Village of Buffalo Grove which include: ensuring a pro-growth environment that reduces the burden on local taxpayers; ensuring local governments have sufficient revenues to provide quality public services; and, ensuring the sustainability of critical infrastructure through strategic investment Attachments RESOLUTION in support of 2015 NWMC Legislative Program Final.pdf Trustee Liaison Staff Contact President Braiman Dane C Bragg,Office of Village Manager Monday, February 23, 2015 Village Presidents Report-Item : 6-C I: �r y�trrr ,� NGy I, i .�. �., �j/✓/" I I /. 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Eb N l00Fa -6 � O z Q1 N N O -0L c I 3 C 0 4- n _ _u O OnN U 3 S -C L U 3 3 L (0 O N CC CL O (0 E N O C C Q C 7 00 .�.d 4 J +, i > OnL Q (0 O N (0 C O (0 QQ C C O C cn y O C > L y L G (D d dj N C O N O U � U N vi N (o O O C � cc O O ?� w LL i N L 4- N L G C — U O U L C 3 .0 O d O N O a O C N OCU > C OCL >O -0 4' > - .`^ s' l0 • O dA N N (0 rj a(13 C O U C CL Z c-I U N L L N C > .0 C C M L CU f° cu L > ao co ' N > L N ._ N 0 � aD N +� C L > N N 3 � O L -0 N U 0 -0 m N z •� C C 4— U y E C N L E .N C CL m E N 3 C cn L N C 3 N qp (0 O N on N > LL v o c o (co � O a v H o E V C) v _ 0 O i®y u a� r CL i r t0 _ i 3. -a w �+ — J V > _ J 7 1011 RESOLUTION SUPPORTING THE NORTHWEST MUNICIPAL CONFERENCE 2015 LEGISLATIVE PROGRAM WHEREAS, the Village of Buffalo Grove is a member of the Northwest Municipal Conference; and WHEREAS, the Northwest Municipal Conference works with its members to develop its annual Legislative Program that serves as a comprehensive platform on legislative issues in order to protect and benefit the interests of its member municipalities, residents and businesses in our communities and the region; and WHEREAS, the Northwest Municipal Conference's 2015 Legislative Program focuses on issues vital to the Village of Buffalo Grove which include: ensuring a pro-growth environment that reduces the burden on local taxpayers; ensuring local governments have sufficient revenues to provide quality public services; and, ensuring the sustainability of critical infrastructure through strategic investment; and WHEREAS, the Northwest Municipal Conference will actively pursue these legislative priorities to the benefit of the Village of Buffalo Grove and all members of the Northwest Municipal Conference. NOW, THEREFORE, BE IT RESOLVED, that the Village of Buffalo Grove hereby pledges our support for the Northwest Municipal Conference's 2015 Legislative Program; and BE IT FURTHER RESOLVED, that the Village of Buffalo Grove will actively work to pursue the objectives of the 2015 Legislative Program both locally and in our federal and state capitols; and BE IT FURTHER RESOLVED, that a copy of this Resolution be forwarded to the Northwest Municipal Conference, to all state and federal legislators representing the Village of Buffalo Grove to the Office of the Governor, and to department heads in the Village of Buffalo Grove. Proclaimed this 23"' day of February, 2015. Jeffrey S. Braiman Village President Discussion- Economic Development Strategic Plan 7-A Overview The Economic Development section of the Village of Buffalo Grove Strategic Plan recommends the creation of an economic development strategic plan (ED Plan). The ED Plan will identify how the Village can optimize its role in the economic development process to achieve long-term economic growth. Moreover, it will serve as a platform to leverage funding,partnerships, and programs with private,public, and non-profit partners. To kick off this project, Community Development staff will present the Village Board with an overview of the ED Plan process, content,timeline and next steps. As part of the presentation, staff will be highlighting four(4)phases of the process for developing the ED plan including: 1. Project Initiation; 2. Market Assessment and Goal Development; 3. Strategy Identification and Exploration; and 4. Plan Completion and Implementation Staff will be facilitating a more detailed economic development workshop at the March 2, 2015 Committee of the Whole meeting. During this workshop, staff will facilitate discussion among the Board about goals and objectives of the ED Plan and how the Village envisions its role in economic development. Attachments BOT Memo 2.17.15.pdf Trustee Liaison Staff Contact Trustee Terson Christopher Stilling,Planning Monday, February 23, 2015 Village Managers Report -Item : 7-A 011lii�i� DATE: February 17, 2015 TO: President Jeffrey Braiman and Trustees FROM: Christopher Stilling, Director of Community Development SUBJECT: Discussion- Economic Development Strategic Plan BACKGROUND The Economic Development section of the Village of Buffalo Grove Strategic Plan recommends the creation of an economic development strategic plan (ED Plan). The ED Plan will identify how the Village can optimize its role in the economic development process to achieve long-term economic growth. Moreover, it will serve as a platform to leverage funding, partnerships, and programs with our private, public, and non-profit partners. To kick off this project, Community Development staff will present the Village Board with an overview of the ED Plan process, content, timeline and next steps. PROCESS As part of the presentation, staff will be highlighting four (4)phases of the process for developing the ED plan including: 1. Project Initiation a. Key Deliverable- Provide a general overview of economic development and identify the Village's role. 2. Market Assessment and Goal Development a. Key Deliverable- Market Assessment/Existing Conditions Report and Goals Statement 3. Strategy Identification and Exploration a. Key Deliverable- Economic Development Toolkit and Proposed Strategies to Achieve Goals 4. Plan Completion and Implementation a. Key Deliverable-Final Economic Development Strategic Plan PLAN CONTENT Staff has identified the following four(4) sections of the plan including: 1. Market Assessment/Existing Conditions Analysis— Where are we? a. Demographic and employment trends b. Commercial market assessment Page 1 of 2 2. Goals— Where do we want to go? a. While goals will be tailored based upon the market assessment, they will be based upon the following principles: I. Retention, expansion, and attraction ii. Promoting economic development and growth iii. Expanding revenue sources iv. Encourage redevelopment in commercial corridors 3. Strategies and Actions Steps—How do we get there? a. Examples include: I. Building relationships and enhancing communication with businesses and other partners ii. Enhance the image of Buffalo Grove to support businesses and business growth iii. Provide clear and consistent rules and regulations iv. Explore opportunities for partnerships and federal, state, and county grants v. Update the Village's Comprehensive Plan focusing on corridor redevelopment vi. Utilize economic development incentives 4. Implementation— When, where, and with whom do we get there? a. The implementation matrix will include a specific list of the priorities and timeline for completion based on the goals, strategies and actions of the ED Plan. It will include the following information: I. Action item ii. Responsibility iii. Target date for completion TIMELINE &NEXT STEPS Staff will be facilitating a more detailed economic development workshop at the March 2, 2015 Committee of the Whole meeting. During this workshop, staff will facilitate discussion among the Board about goals and objectives of the ED Plan and how the Village envisions its role in economic development. The following is a draft timeline for project completion: 1111 �l 11111i111 II II II II IIIII Page 2 of 2 Recognizing New Employees 7-B Overview The Village of Buffalo Grove welcomes two new employees to its staff team: Nicole Woods has been appointed to the position of Village Planner. Nicole most recently served as a Principal Planner with CMAP and has extensive experience with current and long range planning, statistical analysis and project management. Kevin McMaster has been appointed to the position of Communications Manager. Kevin previously served the American Cancer Society as a Program Coordinator and has held other marketing and communications positions. Kevin's experience includes work in the areas of social media, periodicals, event planning and community outreach. Nickelos Smith has been appointed to the position of Building Maintenance Manager. Nick has a plumbing background and is a licensed plumber. Most recently, Nick was a supervisor for a local plumbing contractor and has prior municipal experience with the City of Oklahoma City, OK as well as the Village of Arlington Heights, IL. Nick's experience includes project management, building Mechanical, Electrical and Plumbing (MEP) systems, and regulatory compliance. Please join me in welcoming Nicole, Kevin and Nickelos to the Village of Buffalo Grove! Attachments Trustee Liaison Staff Contact Dane C Bragg,Office of Village Manager Monday, February 23, 2015 Village Managers Report -Item : 7-13 Ordinance No. 2015-7: An Ordinance Amending Chapter 5.20, Liquor Controls, of the Village of Buffalo Grove 10-A Municipal Code .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview Public Act 98-939 was approved by the Governor on August 15,2014 and becomes effective on July 1, 2015. Public Act 98-939 provides that all alcohol servers in Cook County obtain and complete training in basic responsible alcohol service training and obtain a Beverage Alcohol Sellers and Servers Education and Training (BASSET) certificate. Staff recommends the Village make the requirements of Public Act 98-939 applicable to alcohol servers in both Cook County and Lake County, Buffalo Grove, Illinois. The new Section would require all alcohol servers in the Village to obtain and complete training in basic responsible alcohol service as outlined in 77 Ill. Adm. Code 3500 by July 1, 2015 or within 30 calendar days after the alcohol server begins his or her employment, whichever is later. A certificate of training belongs to the server, and a server may transfer a certificate of training to a different employer, but shall not transfer a certificate of training to another server. Proof that an alcohol server has been trained must be available upon reasonable request by a Village law enforcement official. "Alcohol Servers" means persons who sell or serve open containers of alcoholic beverages at retail and anyone whose job description entails the checking of identification for the purchase of open containers of alcohol beverages at retail or for entry into the licensed premises but does not include a volunteer serving alcohol at a charitable function. Prior Actions None Anticipated Future Board Actions None Attachments PARKRIDGE-#101296-vl-BASSET_Training DRAFT.pdf Trustee Liaison Staff Contact President Braiman Julie C Kamka,Finance&GS .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Monday, February 23, 2015 Consent Agenda: Ordinances and Resolutions - Item : 10-A Underlined= addition Stfikee = deletion 12/30/2014 4101296 ORDINANCE NO. 2015 - AN ORDINANCE AMENDING CHAPTER 5.20, LIQUOR CONTROLS, OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, Public Act 98-939 was approved by the Governor on August 15, 2014 and becomes effective on July 1, 2015; and WHEREAS, Public Act 98-939 provides that all alcohol servers in Cook County obtain and complete training in basic responsible alcohol service training and obtain a Beverage Alcohol Sellers and Servers Education and Training (BASSET) certificate; and WHEREAS,the Corporate Authorities desire to make the requirements of Public Act 98-939 applicable to alcohol servers in both Cook County and Lake County, Buffalo Grove, Illinois. NOW THEREFORE BE IT ORDAINIED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS,pursuant to its Home Rule powers, as follows: Section 1. The foregoing recitals are hereby adopted and incorporated into and made a part of this Ordinance as if fully set forth herein. Section 2. Section 5.20.163, Responsible alcohol service server training, is hereby added to Chapter 5.20, Liquor Controls, of the Village of Buffalo Grove Municipal Code, to read as follows: Section 5.20.163 Responsible alcohol service server training. A. All alcohol servers in the Village are required to obtain and complete training in basic responsible alcohol service as outlined in 77 Ill. Adm. Code 3500 by July 1, 2015 or within 30 calendar days after the alcohol server begins his or her employment, whichever is later. A certificate of training_ belongs elongs to the server, and a server may transfer a certificate of training to a different employer, but shall not transfer a certificate of training to another server. Proof that an alcohol server has been trained must be 1 available upon reasonable request by a Village law enforcement official. B. For the purposes of this Section, "alcohol servers" means persons who sell or serve open containers of alcoholic beverages at retail and anyone whose job description entails the checking of identification for the purchase of open containers of alcoholic beverages at retail or for entry into the licensed premises. The definition does not include a volunteer serving alcoholic beverages at a charitable function. Section 3. If any section,paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this Ordinance. Section 4. Any person violating any portion of this Ordinance shall be punished according to the provisions of Section 5.20.260 of the Buffalo Grove Municipal Code. Section 5. This Ordinance shall be in full force and effect as of July 1, 2015 and from and after its passage, approval and publication. This Ordinance may be published in pamphlet form. AYES: NAYES: ABSENT: PASSED: , 2015 APPROVED: , 2015 PUBLISHED: , 2015 APPROVED: Jeffrey S. Braiman, Village President ATTEST: Janet Sirabian, Village Clerk 2 Ordinance No. 2015-8: An Ordinance Amending Chapter 5.44, Massage Establishments, of the Village of Buffalo 10-B Grove Municipal Code .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview This would amend the Village's current ordinance to include the requirement of fingerprinting for any massage establishment licensee applicant in the Village. Prior Actions None Anticipated Future Board Actions None Attachments Ordinance_Amending_Chapter_5_44 Massage Establishments Clean Copy.pdf Ordinance_Amending_Chapter_5_44 Massage_Establishments H&S.pdf Trustee Liaison Staff Contact Trustee Stein Steven R Casstevens,Police .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Monday, February 23, 2015 Consent Agenda: Ordinances and Resolutions - Item : 10-B 1/20/2015 4101736-v2 ORDINANCE NO. 2015 - AN ORDINANCE AMENDING CHAPTER 5.44, MASSAGE ESTABLISHMENTS, OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and NOW THEREFORE BE IT ORDAINIED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS,pursuant to its Home Rule powers, as follows: Section 1. Section 5.44.040, License-Application-Information required, is hereby amended to read as follows: 5.44.040 -License—Application—Information required. The applicant for a license to operate a massage establishment shall furnish the following information: A. Name (including any alias) and address; B. Written proof that the individual is at least eighteen years of age; C. All residential addresses for the past three years; D. The business, occupation or employment of the applicant for the four years immediately preceding the date of the application; E. The massage or similar business license or permit history of the applicant, i.e., whether such person, in previously operating in this or another village, or city or state under a license or permit, has had such license or permit revoked or suspended, the reason therefor, and the business activity or occupation subsequent to such action of suspension or revocation; F. All criminal or Village ordinance violation convictions, including forfeiture of bond and pleadings of polo contendere, on all federal, state and local charges, except minor traffic violations; G. A recent photograph of the applicant; H. If the applicant is a corporation, or a partner of a partnership is a corporation, the name of the corporation exactly as shown in its articles of incorporation; 1 I. Each applicant shall have his or her fingerprints submitted to the Village for the purpose of a criminal history records check. J. A drawing or written description which adequately describes the space in the building where the massage business of the applicant is to be conducted; K. The information required above in subsections A through I for the following individuals: 1. The operator, manager or owner, 2. Any partner or limited partner of a partnership application, 3. Any stockholder of a corporate applicant or a member of a limited liability company applicant owning in the aggregate ten percent or more of such corporation or such limited liability company. Section 2. If any section,paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this Ordinance. Section 3. Any person violating any portion of this Ordinance shall be punished according to the provisions of Chapter 1.08 of the Buffalo Grove Municipal Code. Section 4. This Ordinance shall be in full force and effect from and after its passage, approval and publication. This Ordinance may be published in pamphlet form. AYES: NAYES: ABSENT: PASSED: , 2015 APPROVED: , 2015 PUBLISHED: , 2015 APPROVED: Jeffrey S. Braiman, Village President ATTEST: Janet Sirabian, Village Clerk 2 Underlined= addition Stt4kee = deletion 1/20/2015 4101736-v1 ORDINANCE NO. 2015 - AN ORDINANCE AMENDING CHAPTER 5.44, MASSAGE ESTABLISHMENTS, OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and NOW THEREFORE BE IT ORDAINIED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS,pursuant to its Home Rule powers, as follows: Section 1. Section 5.44.040, License-Application-Information required, is hereby amended to read as follows: 5.44.040 -License—Application—Information required. The applicant for a license to operate a massage establishment shall fiumish the following information: A. Name (including any alias) and address; B. Written proof that the individual is at least eighteen years of age; C. All residential addresses for the past three years; D. The business, occupation or employment of the applicant for the four years immediately preceding the date of the application; E. The massage or similar business license or permit history of the applicant, i.e., whether such person, in previously operating in this or another village, or city or state under a license or permit, has had such license or permit revoked or suspended, the reason therefor, and the business activity or occupation subsequent to such action of suspension or revocation; F. All criminal or Village ordinance violation convictions, including forfeiture of bond and pleadings of polo contendere, on all federal, state and local charges, except minor traffic violations; G. A recent photograph of the applicant; 1 H. If the applicant is a corporation, or a partner of a partnership is a corporation, the name of the corporation exactly as shown in its articles of incorporation; I. Each applicant shall have his or her fingerprints submitted to the Village for the urpose of a criminal history records check. I.J. A drawing or written description which adequately describes the space in the building where the massage business of the applicant is to be conducted; 3-K. The information required above in subsections A through IH-for the following individuals: 1. The operator, manager or owner, 2. Any partner or limited partner of a partnership application, 3. Any stockholder of a corporate applicant or a member of a limited liabili . company applicant owning in the aggregate ten percent or more of� _ k of such corporation or such limited liabilily company. Section 2. If any section,paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this Ordinance. Section 3. Any person violating any portion of this Ordinance shall be punished according to the provisions of Chapter 1.08 of the Buffalo Grove Municipal Code. Section 4. This Ordinance shall be in full force and effect from and after its passage, approval and publication. This Ordinance may be published in pamphlet form. AYES: NAYES: ABSENT: PASSED: , 2015 APPROVED: , 2015 PUBLISHED: , 2015 APPROVED: 2 Jeffrey S. Braiman, Village President ATTEST: Janet Sirabian, Village Clerk 3 Ordinance No. 2015-9: An Ordinance Amending Chapter 5.20, Liquor Controls, of the Village of Buffalo Grove 10-C Municipal Code .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview The Buffalo Grove Farmers Market has requested the ability to offer packaged wine and beer for retail sale at the market. Specifically,the market operators would like to invite certain local breweries and wineries to sell their packaged product for consumption off-premises and also offer tastings. Currently,the Buffalo Grove Code of Ordinances does not have a specific license that would allow for the retail sales of beer and wine for consumption off-premises as part of a special event. Therefore an amendment to Village Code is required to create a new liquor license classification. Attached is the draft Ordinance prepared by the Village Attorney creating a new G6 liquor license. The intent of the new license is to allow the retail sale of beer and wine on the specified premises used by a governmental organization, to be sold only in the original packages and then for consumption off the premises. Class G6 licenses shall be subject to the following conditions and limitations: a. Dram shop liability insurance shall be provided. b. No event shall be longer than one continuous twenty-four hour period and shall be in conjunction with a Village approved special event. c. The license shall be valid only for the date(s) shown on the face of the license. Holders of a Class G6 license may apply for multiple dates as part of one (1) license application. d. The fee for the special event liquor license is twenty-five dollars. e. Holders of a Class G6 license shall be required to obtain the necessary State of Illinois Liquor License. f Holders of a Class G6 license may be permitted to offer tastings, subject to the following conditions and limitations: (i) The tasting shall be attended by and supervised by a person who is BASSET certified (or its equivalent) and only in a designated area on the licensed premises as approved by the Local Liquor Control Commissioner; (ii) The actual amount of alcohol beverage tasted may not exceed an ounce per each sample; (iii) Each sample shall be served in a container which shall be disposed of following the sampling; (iv) No licensee or agent thereof shall give or offer to give away alcoholic liquors as a gift,gratuity, or tie-in with the sale of nonalcoholic products or to induce the purchase of or promote the sale of nonalcoholic products; (v) There shall be no signs or other materials that are advertising the availability of"sampling" visible outside the designated premises; (vi) The consumption of alcoholic liquor offered for tastings shall occur within a signed designated area immediately adjacent to where the tasting is being offered; There shall be no charge or monetary consideration for the alcoholic liquor offered for tastings, other than what may be sold in the original packages and for consumption off the premises. Prior Actions None Anticipated Future Board Actions None Attachments Class G6 Liquor License-Clean Ord.pdf Class G6 Liquor License-H&S Ord.pdf Trustee Liaison Staff Contact President Braiman Christopher Stilling,Building&Zoning .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Monday, February 23, 2015 Consent Agenda: Ordinances and Resolutions - Item : 10-C 2/06/2015 4101796 ORDINANCE NO. 2015 - AN ORDINANCE AMENDING CHAPTER 5.20, LIQUOR CONTROLS, OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW THEREFORE BE IT ORDAINIED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The Village of Buffalo Grove Municipal Code, is amended by adding Subsection G.6. to Section 15.20.070, so that Section 15.20.070.G.6, shall provide as follows: 5.20.070 Licenses-Classifications-Fees G. Class G licenses are divided into the following classes 6. Class G6 licenses, authorizing the retail sale of beer and wine on the specified premises used by a governmental organization, to be sold only in the original packages and then for consumption off the premises. Class G6 licenses shall be subject to the following conditions and limitations: a. Dram shop liability insurance shall be provided. b. No event shall be longer than one continuous twenty-four hour period and shall be in conjunction with a Village approved special event. c. The license shall be valid only for the date(s) shown on the face of the license. Holders of a Class G6 license may apply for multiple dates as part of one (1) license application. d. The fee for the special event liquor license is twenty-five dollars. e. Holders of a Class G6 license shall be required to obtain the necessary State of Illinois Liquor License. f. Holders of a Class G6 license may be permitted to offer tastings, subject to the following conditions and limitations: (i) The tasting shall be attended by and supervised by a person who is BASSET certified(or its equivalent) and only in a designated area on the licensed premises as approved by the Local Liquor Control Commissioner; (ii) The actual amount of alcohol beverage tasted may not exceed an ounce per each sample; 1 (iii) Each sample shall be served in a container which shall be disposed of following the sampling; (iv) No licensee or agent thereof shall give or offer to give away alcoholic liquors as a gift, gratuity, or tie-in with the sale of nonalcoholic products or to induce the purchase of or promote the sale of nonalcoholic products; (v) There shall be no signs or other materials that are advertising the availability of"sampling" visible outside the designated premises; (vi) The consumption of alcoholic liquor offered for tastings shall occur within a signed designated area immediately adjacent to where the tasting is being offered; (vii) There shall be no charge or monetary consideration for the alcoholic liquor offered for tastings, other than what may be sold in the original packages and for consumption off the premises. Section 2. If any section,paragraph, clause or provision of this ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this ordinance. Section 3. Any person violating any portion of this Ordinance shall be punished according to the provisions of Section 5.20.260 of the Buffalo Grove Municipal Code. Section 4. This ordinance shall be in full force and effect from and after its passage, approval and publication. This ordinance may be published in pamphlet form. AYES: NAYES: ABSENT: PASSED: , 2015 APPROVED: , 2015 PUBLISHED: , 2015 APPROVED: Jeffrey S. Braiman, Village President ATTEST: Janet Sirabian, Village Clerk #101796 2 Underlined= addition 2/06/2015 4101796 ORDINANCE NO. 2015 - AN ORDINANCE AMENDING CHAPTER 5.20, LIQUOR CONTROLS, OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW THEREFORE BE IT ORDAINIED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The Village of Buffalo Grove Municipal Code, is amended by adding Subsection G.6. to Section 15.20.070, so that Section 15.20.070.G.6, shall provide as follows: 5.20.070 Licenses-Classifications-Fees G. Class G licenses are divided into the following classes 6. Class G6 licenses, authorizing the retail sale of beer and wine on the specified premises used by a governmental organization, to be sold only in the original_ packages and then for consumption off the premises. Class G6 licenses shall be subject to the following conditions and limitations: a. Dram shop liability insurance shall be provided. b. No event shall be longer than one continuous twenty-four hour period and shall be in conjunction with a Village approved special event. c. The license shall be valid only for the date(s) shown on the face of the license. Holders of a Class G6 license may aply for multiple dates as part of one (1) license application. d. The fee for the special event liquor license is twenty-five dollars. e. Holders of a Class G6 license shall be required to obtain the necessary State of Illinois Liquor License. f. Holders of a Class G6 license may be permitted to offer tastings, subject to the following conditions and limitations: 1 (i) The tasting shall be attended by and supervised by a person who is BASSET certified(or its equivalent) and only in a designated area on the licensed premises as approved by the Local Liquor Control Commissioner, (ii) The actual amount of alcohol beverage tasted may not exceed an ounce per each sample, (iii) Each sample shall be served in a container which shall be disposed of following the sampling-, (iv) No licensee or agent thereof shall give or offer to give away alcoholic liquors as a gift, _rg atuity, or tie-in with the sale of nonalcoholic products or to induce the purchase of or promote the sale of nonalcoholic products, (v) There shall be no signs or other materials that are advertising the availability of"sampling" visible outside the designated premises, (vi) The consumption of alcoholic liquor offered for tastings shall occur within a signed designated area immediately adjacent to where the tasting is being offered, (vii) There shall be no charge or monetary consideration for the alcoholic liquor offered for tastings, other than what may be sold in the original packages and for consumption off the premises. Section 2. If any section,paragraph, clause or provision of this ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this ordinance. Section 3. Any person violating any portion of this Ordinance shall be punished according to the provisions of Section 5.20.260 of the Buffalo Grove Municipal Code. Section 4. This ordinance shall be in full force and effect from and after its passage, approval and publication. This ordinance may be published in pamphlet form. AYES: NAYES: ABSENT: PASSED: , 2015 APPROVED: , 2015 PUBLISHED: , 2015 2 APPROVED: Jeffrey S. Braiman, Village President ATTEST: Janet Sirabian, Village Clerk #101796 3 Ordinance No. 2015-10: An Ordinance Authorizing the 10-D Disposal of Surplus Village Personal Property .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. Overview Surplus ordinance and inventory listing for approval attached. Attachments Declaration of Surplus.pdf 2014 Surplus.pdf Trustee Liaison Staff Contact Trustee Ottenheimer Scott D Anderson, .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Monday, February 23, 2015 Consent Agenda: Ordinances and Resolutions - Item : 10-D ORDINANCE NO. 2015 - AN ORDINANCE AUTHORIZING THE DISPOSAL OF SURPLUS VILLAGE PERSONAL PROPERTY WHEREAS, the Village of Buffalo Grove is a Home-Rule unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the personal property is part of the Village's Fixed Asset Inventory Control System and procedurally must be deleted through Ordinance adopted by the Corporate Authorities; and WHEREAS, the property described will be disposed of through trade-in, sale or outright disposal, whatever appropriate. NOW,THEREFORE BE IT ORDAINED BYTHE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, that: SECTION 1. Pursuant to our Home Rule powers,the President and Board of Trustees of the Village of Buffalo Grove find that the listed items in Attachment A of personal property now owned by the Village of Buffalo Grove are no longer necessary or useful to the Village of Buffalo Grove and the best interests of the Village will be served by disposal. SECTION 2.This Ordinance shall be in full force and effect from and after its passage and approval. This ordinance shall not be codified. AYES: NAYS: ABSENT: PASSED: 12015. APPROVED: 12015. Village President Village Clerk Attachment A Unit Number Description Serial Number Acquisition Cost 296 CHEVROLET IMPALA-04 2G1WF52E94943813 21,416.91 OVM Total 21,416.91 728 CHEVROLET TAHOE -2007 1GNFK03047R412306 25,278.00 714 FORD CROWN VICTORIA 2FABP7BV7AX128024 27,238.19 724 FORD CROWN VICTORIA-10 2FABP7BV9AX128025 24,049.00 714 FORD CROWN VICTORIA-10 2FABP7BV7AX1280214 24,049.20 TR27 TESKE TRAILER ERBU08178M041104 1,400.00 TR28 TESKE TRAILER ERBU08178M041106 1,400.00 729 FORD CROWN VICTORIA 2FABP7BV2AX128027 24,669.00 (2010) Police Total 128,083.39 436 CHEVROLET 1-TON PICKUP- 1GBJK34J6ME179192 61,059.00 00 Drainage Total 61,059.00 2381 FORD 3415 TRACTOR -94 13,872.00 2012 PRECEDENT CLUB CAR -05 6,770.87 2039 PRECEDENT CLUB CAR -05 7,052.99 2231 Toro Groundmaster-03 19,589.10 2232 Toro Groundmaster-03 19,589.10 2305 TORO WORKMAN-80 4,609.00 2732 SMITHCO 300 GALLON 0.00 SPRAYER -93 2770 OLATHE CHIPPER 12-86 8,835.00 2788 TRAILMASTER TRAILER-88 2,692.00 Buffalo Grove GC Total 83,010.06 1210 TORO GREENSMASTER 16,251.00 3100-98 Arboretum GC Total 16,251.00 Total Deletions 309,820.36 Resolution No. 2015-6: Ratifying an Agreement for Specialized Construction Services at the Combined Area 11-A Fire Training Site .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Budget Impact Fund/Account Budget Notes $80,928 CAFT funds Overview Staff seeks authorization from the Village Board to purchase specialized construction services for the Combined Area Fire Training (CAFT)group. Through an intergovernmental agreement,Buffalo Grove is a contributing member in the operation of the site and serves as custodian of the funds used for purchases. These needed repairs are for the live fire training prop at the CAFT site. The vendor(Call's Metal Building Erectors)is the approved vendor by the manufacturer of the prop and their services are required such that the integrity of the prop can be maintained. The funds for this repair and improvement are available from CAFT funds. The Village of Wheeling, Lincolnshire-Riverwoods Fire Protection District and Long Grove Fire Protection District are also members of the CAFT site. Attachments CAFT Resolution.pdf Trustee Liaison Staff Contact Trustee Trilling William M Baker,Fire M.o�n.d�aY,............Feb�r�uarY .............2�3......2�0.1.�5....................................................................................................Ordinances ...and ...Resolutions ..._...Item ....�....1..1.._A............................................................ RESOLUTION NO.2015- A RESOLUTION RATIFING AN AGREEMENT FOR SPECIALIZED CONSTRUCTION SERVICES AT THE COMBINED AREA FIRE TRAINING SITE WHEREAS,the President and Board of Trustees of the Village of Buffalo Grove desire to ratify the agreement of construction services,and WHEREAS,the implementation of such services will result in much needed site repairs,and WHEREAS,the approval of an agreement with Call's Metal Building Erectors is required in order to proceed with the necessary implementation of the project,and WHEREAS, Fire staff recommended Call's Metal Building Erectors based upon expertise in fire training equipment, past performance,and quality of service, it is recommended that the Village Board waive bids, and ratify an agreement with Call's Metal Building Erectors for prop repairs and site improvements,and NOW,THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Buffalo Grove, Lake and Cook Counties, Illinois,that the Village Manager is hereby authorized and directed, pending final approval and review by the Village Attorney,to purchase"Specialized Construction Services"from Call's Metal Building Erectors. A copy of said agreement is attached hereto and made a part hereof. AYES: NAYES: ABSENT: PASSED: 2015 APPROVED: ,2015 APPROVED: Village President ATTEST: Village Clerk Call's Metal Building Erectors, Inc. Invoice PO Box 162 8128 12th St DATE INVOICE# Somers, WI 53171-0162 12/26/2014 1814 BILL TO Combined Area Fire Brian Beck Buffalo Grove,IL 60089 P.O. NO. TERMS Due on receipt DESCRIPTION QTY RATE AMOUNT Project: Combined Area Services Fire Training Tower Buffalo Grove,IL Additional Work JOB COMPLETE 1st&2nd Floor Westec Insulating Systems install per quoted price-- Per our estimate# 1 68,500.00 68,500,00 479 Per our conversation Re:The old rooftop chimneys from the old gas props Demo the shafts back to the under side of the roof deck. Add in purlins to make up the proper purlin spacing and install galvanized deck to match existing roof. Per our estimate #503 TOTAL PRICE: 1 2,856.00 2,856.00 Close in six vents holes from old gas props using high temp panels and miscellaneous support angels supplied from owners on site inventory. Per our estimate#503 TOTAL PRICE: 1 3,325.00 3,325.00 Installed Knee Braced Roof Railing along both eaves on the existing WH-4 Tower and 1 0.00 0.00 Knee braced roof railing along gabled end of WH-4 Tower Per our estimate#480 TOTAL PRICE: 1 6,247.00 6,247.00 Sales Tax 0.00 Total $80,928.00 Ph 262-859- -mail: cmb@bizwi.rr.com 2-859-2999 E 2939 Fax:26M FEB-11-2015 03:53P FROM: 2628592999 TO:18474597906 P.2 VILLAGE OF , BUFFALO GROVE RIDER TO CMB'S INVOICE 1814 Terms A. Contractor shall not pay less than the prevailing rates of wages to all laborers, workmen, and mechanics performing work pursuant to this invitation to bid and shall comply with the requirements of the Illinois Wages of Employees on Public Works Act(820 ILCS 130/1-12). B. Contractor shall comply with all applicable laws, regulations and rules promulgated by any federal, state, local,or other governmental authority or regulatory body pertaining to all aspects of the Work, now in effect, or which may become in effect during the performance of the Work. The scope of the laws, regulations, and rules referred to in this paragraph includes, but is in no way limited to, the Illinois Human Rights Act, Illinois Equal Pay Act of 2003, Occupational Safety & Health Act along with the standards and regulations promulgated pursuant thereto (including but not limited to those safety requirements involving work on elevated platforms), all forms of traffic regulations, public utility, Interstate and Intrastate Commerce Commission regulations, Workers' Compensation Laws, Public Construction Bond Act, Prevailing Wage Laws, Public Works Preference Act, Employment of Illinois Workers on Public Works Act, USA Security Act, federal Social Security Act (and any of its titles), and any other law, rule or regulation of the Illinois Department of Labor, Department of Transportation, Illinois Environmental Protection Act, Illinois Department of Natural Resources, Illinois Department of Human Rights,Human Rights Commission,EEOC, and the Village of Buffalo Grove. C. To the fullest extent permitted by law, the Contractor hereby agrees to defend, indemnify and hold harmless the Village, its officials,agents and employees against all injuries, deaths,loss, damages,claims, patent claims,suits, liabilities,judgments,cost and expenses,which may in anywise accrue against the Village, its officials, agents and employees arising in whole or in part or in consequence of the performance of this work by the Contractor, its employees, or subcontractors, or which may in anywise result therefore, except that arising out of the sole legal cause of the Village, its agents or employees, the Contractor shall, at its own expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections therewith,and, if any judgment shall be rendered against the Village, its officials, agents and employees In any such action,the Contractor shall, at Its own expense, satisfy and discharge the same. Contractor expressly understands and agrees that any performance bond or insurance policies required by this FEB-11-2015 03:53P FROM: 2628592999 TO: 18474597906 P.3 VILLAGE OF BUFFALO GROVE contract, or otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify, keepVe harmless and defend the Village,its officials,agents and employees as herein provided, D. In addition to the requirements set forth above, the Contractor (and any subcontractor into whose subcontract this clause is incorporated) agrees to assume the entire liability for all personal injury claims suffered by its own employees and waives any limitation of liability defense based upon the Worker's Compensation Act and cases decided there under. Contractor agrees to indemnify and defend the Village from and against all such loss, expense, damage or injury, including reasonable attorneys' fees, which the Village may sustain as a result of personal injury claims by Contractor's employees,except to the extent those claims arise as a result of the Village's own negligence. E. Within five(5)business days after the Vlllage's notice to the Contractor of the Village's receipt of a request made pursuant to the Illinois Freedom of Information Act[II-CS 140/1 et seq.--herein"FOIA"],the Contractor shall furnish all requested records in the Contractor's possession which are in any manner related to this Contract,including but not limited to any documentation related to the Village and associated therewith. The Contractor shall not apply any costs or charge any fees to the Village or any other person,firm or corporation for its procurement and retrieval of such records in the Contractor's possession which are sought to be copied or reviewed in accordance with such FOIA request or requests. The Contractor shall defend,indemnify and hold harmless the Village including its several departments and including its officers and employees and shall pay all of the Costs associated with such FOIA request or requests including Costs arising from the Contractor's failure or alleged failure to timely furnish such documentation and/or arising from the Contractor's failure or alleged failure otherwise to comply with the FOIA,whether or not associated with the Contractor's and/or the Village's defense of any litigation associated therewith. In addition,if the Contractor requests the Village to deny the FOIA request or any portion thereof by utilizing one or more of the lawful exemptions provided for in the FOIA,the Contractor shall pay all Costs in connection therewith. As used herein,"in the Contractor's possession"includes documents in the possession of any of the Contractor's officers,agents,employees and/or Independent contractors;and"Costs"includes but is not limited to attorneys fees,witness fees,filing fees and any and all other expenses —whether incurred by the Village or the Contractor. F. Sexual Harassment Policy: The Contractor certifies that the firm has a written sexual harassment policy defining sexual harassment as required in Section 2-105 of the III. Human Rights Act.775 ILCA 5/1-105 et.seq. G. Tax Payments:The Contractor certifies that the Contractor is not delinquent in the payment of any tax administered by the Illinois Department of Revenue as set forth in 65 II-CS 5/11-42.1-1. FEB-11-2015 03:53P FROM: 2628592999 TO:18474597906 P.4 " w VILLAGE OF r BUFFALO GROVE " H. The parties hereto agree that for purposes of any lawsuit(s) between them concerning this rider or contract,its enforcement,or the subject matter thereof,venue shall be in Circuit Court of Cook County,Cook County,State of Illinois,and the laws of the State of Illinois shall govern the cause of action. Accepted by Call's Metal Building Erectors Inc., on Z 2015 Signature G4r L'all Printed Name&Title FEB-11-2815 03:53P FROM: 2628592999 TO:18474597906 P.5 VILLAGE OF BUFFALO GROVE ' CONTRACTOR'S DRUG-FREE WORKPLACE CERTIFICATION The undersigned is an authorized repiresentative of Name of Company: C4L4_ Tpq__ .IL-ow-4 Mtn— 0-S and certifies that they will comply with all requirements Pursuant to Chapter 30,Section 580/1 of the Illinois Compiled Statutes(30 ILCS 580/1)et. Seq.entitled"Drug Free Workplace Act";the undersigned CONTRACTOR hereby certifies to the contracting agency that it will provide a drug-free workplace by: 1. Publishing a statement: a. Notifying employees that the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance, including cannabis, is prohibited in the grantee's of CONTRACTOR'S workplace. b. Specifying the actions that will be taken against employees for violations of such prohibition. c. Notifying the employee that, as a condition of employment on such contract or grant, the employee will: d. Abide by the terms of the statement;and e, Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than 5 days after such conviction. 2. Establishing a drug free awareness program to inform employees about: a. the dangers of drug abuse in the workplace; b. the grantee's or CONTRACTOR'S policy of maintaining drug free workplace; c. any available drug counseling,rehabilitation,and employee assistance program;and d. The penalties that may be imposed upon employees for drug violations. 3, Making It a requirement to give a copy of the statement required by subsection (a) to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. 4. Notifying the contracting agency within 10 days after receiving notice under part(B) of paragraph (3) of subsection(a)from an employee or otherwise receiving actual notice of such conviction. 5. Imposing a sanction on, or requiring the satisfactory participation In a drug assistance or rehabilitation program by any employee who is so convicted,as required by Section 5(30 ILCS 580/5)of the Act. 6. Assisting employees in selecting a course of action in the event drug counseling treatment, and rehabilitation Is required and indicating that a trained referral team in place. 7. Making a good faith effort to continue to maintain a drug free workplace through implementation of this Section. 8. Failure to abide by this certification shall subject the CONTRACTOR to the penalties provided in Section 6 (30 ILCS 5" /6)of the Act. Signed: Title/Position: Fri �. Subscribed and sworn to before me this day of, 2014 S Notary Public: Resolution No. 2015-7: Authorization to Execute a Contract with Reliable Properly Services for Golf Course 11-B Maintenance .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Budget Impact Fund/Account Budget Notes $3,158,855 180-190.84.500.05 Funds would be charged against enterprise revenues generated by the Golf functions at Aboretum and Buffalo Grove Golf Club courses. Overview Staff recommends rejection of all proposals, a waiver of bids and authorization to negotiate a contract for services with Reliable Property Services, Inc. of St. Paul, Minnesota for a three year contract with two,two- year options. The fist two-year option includes firm pricing for years 4 and 5. The second option has a not to exceed contract increase of 3%for years 6 and 7. The proposed agreement would cover the maintenance of the Arboretum Club and Buffalo Grove golf course properties and would include the purchase of existing Village equipment for same. For the purposes of analysis, a 5-year contract term was assumed as the contract and first extension has fixed costs for a 5-year period. The net savings to the Village in year one is projected to be $398,549 or 30.9 percent,with the five-year cumulative savings at$1,263,666 or 20.8 percent, including credits provided by the contractor and the purchase of the Village's tools and equipment. While not budgeted as a maintenance contract in the proposed 2015 Golf Department budget, staff recommends offsetting the contract cost through the salary and benefits reduction of current maintenance staff. Four permanent, full-time employees would be impacted by the award of this contract. In addition to these permanent employees, all seasonal laborers would be invited to interview with the proposed vendor to maintain positions at the courses. As the proposed contract involves multiple service years, the Village retains the right to terminate the contract for cause. If the Village terminates the contract, equipment and tools may be repurchased from the vendor on a pro-rated basis in accordance with the schedule in the Amendments & Clarifications. The Village retains the right to separate the services for each course and proceed with maintenance services on an individual course basis, although this action could increase the base price for services based on project scope. As staff selected Reliable Golf Services based upon quality of service versus solely on price, it is recommended that the Village Board reject all proposals, waive bids, and award a contract to Reliable Property Services for Golf Course Maintenance Services, pending final review and approval by the Village Attorney. Attachments Trustee Liaison Staff Contact Trustee Ottenheimer Geoff Tollefson, M.on.daY,............FebruarY .............23......20.1.5....................................................................................................Ordinances ...and ...Resolutions ...._...Item ........1..1.._B............................................................ V IL,IILAC IIIr� � 11➢�` � �o L�� 11➢�`1➢�` ,IIC:�� � �:ff11� ))d7 TO: Dane Bragg, Village Manager FROM: Geoff Tollefson, Head Professional DATE: January 27, 2015 RE: Outsourcing Golf Course Maintenance Services Summary Recommendation Staff recommends rejection of all proposals, a waiver of bids and authorization to negotiate a contract for services with Reliable Property Services, Inc. of St. Paul, Minnesota for a three year contract with two, two-year options. The fist two-year option includes firm pricing for years 4 and 5. The second option has a not to exceed contract increase of 3% for years 6 and 7. The proposed agreement would cover the maintenance of the Arboretum Club and Buffalo Grove golf course properties and would include the purchase of existing Village equipment for same. For the purposes of analysis, a 5-year contract term was assumed as the contract and first extension has fixed costs for a 5-year period. The net savings to the Village in year one is projected to be $398,549 or 30.9 percent, with the five-year cumulative savings at $1,263,666 or 20.8 percent, including credits provided by the contractor and the purchase of the Village's tools and equipment. Background Staff requested authorization to solicit proposals for golf course maintenance services on December 1, 2014. Proposals were received on January 71h, 2015. Staff has been analyzing costs of maintenance services for both facilities. The purpose of this project was to research if the Village's costs are in-line with current market conditions for costs associated with golf course maintenance operations. After receiving seven proposals from a variety of companies located throughout the Midwest, staff reviewed the proposals and invited four companies to interview that best suited the Village's requirements for costs, quality of work and placement of the current maintenance workforce. The four companies selected to advance in the initial review phase were Reliable Property Services, Golf Maintenance Solutions, Davey Golf and Billy Casper Golf. As a result of the interviews and follow-up analysis, two companies were eliminated from further consideration: Davey Golf and Billy Casper Golf. Reliable Property Services and Golf Maintenance Solutions were advanced for further reference checking and analysis. Reliable Property Services provided strong responses to the requirements and has a consistent history with current golf operation clients. Bid Comparisons In addition to bidding on the annual operating cost to manage each course, the bidders were asked to bid on the equipment the Village currently owns and would no longer need as a result of outsourcing maintenance. This allows the Village to recapture a portion of its investment in capital equipment that would be purchased by the service provider as part of the contract award. The equipment purchase is amortized over a five year period, releasing the Village of its ownership of the current inventory. - 1 - Provided below is the year one cost proposals for the four proposers staff interviewed, as well as in-house costs for Buffalo Grove. ............... Estimated Year One Costs 11�I Mimi Mii�ImIMM 0 M.".�0 W,� ......III EM, Reliable Property Services $667,248 $380,552 $(Q58,Q43) S 889,657 Golf Maintenance $629,739 $506,673 $(4 Q,556) $1,094,856 Solutions Davey Golf-" $ $ $(56,200) $1,220,800 Billy Casper Golf-" $ $ $ S 785,457 Village Staff $709,864 $578,342 $ $1,288,206 *These proposers did not provide individual pricing for each course, thus the total price net of equipment purchase is shown. The table below shows the five year costs for each of the four providers and the in-house option. The in-house option and preferred vendor are in bold: Estimated 5 Year Costs (Net of Eqtiip., Chemical Purchase & Contract Credits I,- Ou", II It, Reliable* 5889,657 $956,951 $977,906 $983,252 $999,385 $4,807,151 Golf lMaint. $1,094,856 $1,125,287 $1,148,624 $1,172,428 $1,196,707 $5,737,902 Sollitions Davey Golf $996,000 $1,083,648 $1,094,484 $1,105,429 $1,105,429 $5,384,991 Billy Casper Golf $743,857 $755,639 $767,597 $779,735 $792,055 $3,838,884 Village Staff** $1,288,206 $1,160,376 $1,183,583 $1,207,254 $1,231,398 $6,070,817 *Reliable is the only vendor who offered to purchase the Village's chemicals and tools. *Assumes a 2%general wage increase. In year 2, the Superintendent of Maintenance position will be eliminated. An important item to note is that for the first 5 years of the contract, the recommended provider will be paying the Village for the cost to purchase the Village's equipment. This amount drops off in year 6 of any contract. For demonstration purposes only, the table below shows the impact in year 6 assuming the annual cost in year 6 if each vendor increases 2%. 11�I aiwli�MMM111,1,1,I MEM!","MEM." . I=;,� Reliable Property Services $999,385 $Q,Q Q 2,039 $Q 43,988 Golf Maintenance $p,29 p,3 p 4 $p,3 p 7,p 40 $6p,p p4 Solutions Davey Golf $ 05,429 $ 27,538 $Q 28,488 Billy Casper Golf $833,655 $850,328 $405,698 Village Staff $Q,23 Q,398 $Q,256,026 N/A The table illustrates that even though the savings are not as large as in years 1-5, in year 6 the Village can continue to expect savings as a result of outsourcing golf maintenance. - 2 - Advantages/Disadvantages to Outsourcing Staff reviewed advantages and disadvantages to an outsourced solution and came up with the following considerations: ............................................................................................................................................................................................................................................................................ Category Advantage of Disadvantage of Outsourcin Outsourcin Operations Management • One-stop maintenance • Potential brain drain contract with defined with layoff of existing performance measures, personnel less time spent • Maintenance personnel managing personnel may have higher matters with dwindling turnover golf leadership personnel Risk Management • Reduced overall costs • Potential liability for for unemployment, negligence, should be workers compensation covered in service and other benefit agreement claims Financial Management • Fixed price contract, • Elimination of easy to project future equipment inventory costs creates high cost to re- • No longer responsible establish an in-house for equipment solution, if desired maintenance • Reduced reserve requirement Long-Term Management • Eliminates non-core • Decision is long term; business unit difficult to change • Leverages buying back to an in-house power of both courses model later Outsourcing There are three valid proposals that provide the Village a significant savings over the current in- house model. The RFP was specifically written to model the course maintenance the Village requires. Therefore, the proposal costs include the work needed and required to carry out the performance measures staff created when constructing the RFP. Examples of these measures are listed below: 1. Mowing frequencies and heights for golf course grounds, including putting green heights, fairway heights, tee-box heights, as well as rough heights. 2. Fertilization application frequencies and type expected to use. 3. Irrigation system preventative practices. 4. Equipment maintenance — The Contractor shall be responsible for providing all maintenance equipment necessary for the maintenance at each golf course. 5. Material —contractor will be responsible for providing all materials such as sprays, forestry equipment, sod, grass seed, sand, fertilizers and herbicides. 6. Clubhouse grounds would be included in the general maintenance. - 3 - 7. Aerification schedules to maintain proper turf health. References Staff completed thorough references of the vendors. Staff focused on several categories with quality of work carrying the most weight. The list below includes criteria used in referencing: • Vendor's experience in golf maintenance. • Ability to interact productively with village staff. • Quality of work performed at current courses. • Ease of conducting day to day business as it pertains to golf course maintenance. • Contract renewal frequencies and longevity. • Access to industry professionals for additional resources as is pertains to golf maintenance. Recommendation Staff recommends the Village Board accept Reliable's proposal and enter into a three-year contract with two, two year options with Reliable Property Services. Reliable Property Services has shown they have the experience and qualifications to perform the requested work. The proposal includes a very detailed program for golf course maintenance at both Arboretum and Buffalo Grove Golf Course that would sustain the current quality the Village has come to expect. The proposal from Reliable Property Services saves the Village's golf operations $1,263,666 over a 5-year period. - 4 - RESOLUTION NO.2015- A RESOLUTION APPROVING CONTRACTS FOR GOLF COURSE MAINTENANCE SERVICES WHEREAS,the President and Board of Trustees of the Village of Buffalo Grove desire to cause the implementation of contractual golf maintenance services,and WHEREAS,the implementation of golf maintenance services will result in a reduction in operational expenses,and WHEREAS,the approval of contracts with Reliable Property Services, Inc.are required in order to proceed with the necessary implementation of the Project,and WHEREAS,the contracts with Reliable Property Services, Inc.will result in the sale of all of the golf maintenance fleet and equipment,and WHEREAS, staff recommended Reliable Property Services, Inc. based upon quality of service versus solely on price, it is recommended that the Village Board reject all proposals,waive bids,and award a contract to Reliable Property Services for Golf Course Maintenance Services. NOW,THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Buffalo Grove, Lake and Cook Counties, Illinois as follows: Item 1. The Village Manager is hereby authorized and directed to surplus all golf maintenance fleet and equipment and, pending final approval and review by the Village Attorney,to execute the (a)Village of Buffalo Grove Contract Golf Course Maintenance Services and (b)Amendments&Clarifications To Village Of Buffalo Grove And Reliable Property Services, Inc.Golf Course Maintenance Services Contract with Reliable Property Services, Inc. Item 2. A copy of said contracts are attached hereto and made a part hereof. AYES: NAYES: ABSENT: PASSED: 2015 APPROVED: ,2015 APPROVED: Village President ATTEST: Village Clerk VILLAGE OF BUFFALO GROVE CONTRACT GOLF COURSE MAINTENANCE SERVICES THIS CONTRACT, made this day of , 2015, by and between the VILLAGE OF BUFFALO GROVE (hereinafter called the "Village") a Municipal Corporation acting through its President, and Board of Trustees, and Proposer awarded the contract. hereinafter called the"Contractor." WITNESSETH WHEREAS,the Village has heretofore solicited Proposals for all the work and services and for the doing of all things included within the hereinafter specified service, and the Village of Buffalo Grove did award the Contractor a contract for said services: NOW THEREFORE, for and in consideration of their mutual promises, covenant undertaking and Contract, the parties hereto do hereby agree as follows: ARTICLE I -WORK TO BE DONE BY THE CONTRACTOR Contractor agrees, at its own cost and expense, to do all work and to furnish all the labor, materials, equipment and other property to do,construct, install,and complete all the works and services included,all in full accordance with and in compliance with and as required by the hereinafter specified Specifications and Contract Documents for said works and services,and to do,at its own cost and expense,all other things required of the Contractor by said Contract Documents. 24 ARTICLE II -CONTRACT DOCUMENTS The Contract Documents herein mentioned include all of the Contract Documents, including but not limited to the following: 1. Village of Buffalo Grove Golf Course Maintenance Services 2. The General Conditions of the Contract 3. The Contract 4. The Specifications 5. Public Contract Statements 6. Schedule of Prices 7. Insurance Certificates and Insurance Policies mentioned or referred to in the foregoing documents 8. Any and all other documents or papers included or referred to in the foregoing documents all of which documents are on file in the Office of the Village Clerk, 50 Raupp Boulevard, Buffalo Grove, Illinois, all said documents being hereby incorporated herein and made a part herein by reference the same as if set forth herein. ARTICLE III -CONTRACT AMOUNT The Contractor agrees to receive and accept the unit price as set forth in the Schedule of Prices as full compensation for furnishing all materials and equipment and for doing all the work contemplated and embraced in the Contract; also for all loss or damage arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the execution of the work until its acceptance by the Village, and for all risks of every description connected with the work; also for well and faithfully completing the work,and the whole thereof, in the manner and according to and in compliance with the Specifications and Contract Documents and the requirements of the Village Golf Course Superintendent. 25 ARTICLE IV—CONFLICT BETWEEN COMPONENT PARTS OF CONTRACT In the event that any provision in any of the following component parts of this Contract conflicts with any provision in any other of the following component parts, the provision in the component part which follows it numerically except as may be otherwise specifically stated applies. Said component parts are the following: 1. General Conditions of Contract 2. Proposal Documents and Specifications 3. Schedule of Prices 4. The Contract This Contract is intended to conform in all respects to applicable statutes of the State in which the work is to be constructed,and if any part or provision of this Contract conflicts therewith,the said statute shall govern. ARTICLE V The Village agrees with said Contractor to employ, and does hereby employ, the said Contractor to provide the materials and do all the work, and do all other things hereinabove mentioned, according to the terms and conditions hereinabove contained or referred to, for the prices aforementioned, and hereby contracts to pay the same at the time, in the manner and upon the conditions set forth or referred to in the Specifications and Contract Documents; and the said parties for themselves, their heirs, executors, administrators, successors and assigns,do hereby agree to the full performance of the covenants herein contained. 26 ARTICLE VI—MISCELLANEOUS PROVISIONS A. Contractor shall comply with all applicable laws, regulations and rules promulgated by any federal, state, local,or other governmental authority or regulatory body pertaining to all aspects of the Work, now in effect, or which may become in effect during the performance of the Work. The scope of the laws, regulations, and rules referred to in this paragraph includes, but is in no way limited to, the Illinois Human Rights Act, Illinois Equal Pay Act of 2003, Occupational Safety & Health Act along with the standards and regulations promulgated pursuant thereto (including but not limited to those safety requirements involving work on elevated platforms),all forms of traffic regulations, public utility, Interstate and Intrastate Commerce Commission regulations, Workers' Compensation Laws, Public Construction Bond Act, Prevailing Wage Laws, Public Works Preference Act, Employment of Illinois Workers on Public Works Act, USA Security Act, federal Social Security Act (and any of its titles), and any other law, rule or regulation of the Illinois Department of Labor, Department of Transportation, Illinois Environmental Protection Act, Illinois Department of Natural Resources, Illinois Department of Human Rights, Human Rights Commission, EEOC,and the Village of Buffalo Grove. B. Contractor shall comply with the provisions of the Illinois Public Works Employment Discrimination Act and the Illinois Human Rights Act/Equal Opportunity Clause which, pursuant to Illinois law, are deemed to be part of this Contract. The relevant provisions will be fully incorporated into the Contract by reference and set forth in full. C. Contractor agrees to furnish all documentation related to this Agreement and any documentation related to the Village required under an Illinois Freedom of Information Act (ILCS 140/1 et. seq.) ("FOIA") request within five (5)days after Village issues notice of such request to Contractor. Contractor agrees to defend, indemnify and hold harmless the Village, and agrees to pay all reasonable costs connected therewith (including, but not limited to reasonable attorney's and witness fees, filing fees and any other expenses) for the Village to defend any and all causes, actions, causes of action, disputes, prosecutions, or conflicts arising from Contractor's,actual or alleged violation of the FOIA or Contractor's failure to furnish all documentation related to a request within five(5)days after Village issues notice of a request. Furthermore, should Contractor request that Village utilize a lawful exemption under FOIA in relation to any FOIA request thereby denying that request, Contractor agrees to pay all costs connected therewith (such as reasonable attorneys' and witness fees, filing fees and any other expenses) to defend the denial of the request. The defense shall include, but not be limited to, challenged or appealed denials of FOIA requests to either the Illinois Attorney General or a court of competent jurisdiction. Contractor agrees to defend, indemnify and hold harmless the Village,and agrees to pay all costs connected therewith (such as reasonable attorneys' and witness fees,filing fees and any other expenses) to defend any denial of a FOIA request by Contractor's request to utilize a lawful exemption to the Village. 27 VILLAGE OF BUFFALO GROVE CONTRACT Golf Course Maintenance Services CONTRACTOR BY TITLE ATTEST: BY TITLE THE VILLAGE 0F BUFFALO GROVE VILLAGE MANAGER. 28 Y t Accounts Payable Department ■ Phone 847-459-2510 Fax 847-777-6045 AUTHORIZATION FOR ACH DEPOSIT OF VENDOR PAYMENT Please email,fax or mail completed &signed form along with a voided check or voided deposit slip(savings account) to: Email: BGFinance@vbg.org Fax: 847-777-6045 or Mail: Village of Buffalo Grove 50 Raupp Blvd. Buffalo Grove, IL. 60089 Payee/Vendor Name: Address: Contact Name: Contact Email (for ACH notification): Complete this section for new enrollments or for financial institution or account changes Select one: ❑ New Enrollment ❑ Financial institution of Account Change Bank Name: Branch (if applicable): City, State Zip: Transit/Routing Number: Bank Account Number: Account Type (check one): ❑ Checking Account Savings Account I certify that the information above is true and correct, and that I, as a representative for the above name d company, hereby authorize the Village of Buffalo Grove Account Payable to electronically deposit payments to the designated bank account.This authority remains in full force until The Village of Buffalo Grove Accounts Payable receives written notification requesting a change or cancellation. Signature: Date: Name (printed): Title: For Village of Buffalo Grove use only Vendor Number: Date Received: LL Ln z o) o LL o) � E + aLL r � llEq� r,; v rr 0 riy //, ~����� / N 00 , r�� fif/ / ' 10011 , 20 it11, mom r�, �/ 140 / rii.,,, �Y�rlt VeIA i o /,x7 00'p /// fl% cv M M n m m rl rn rl is MillF, �/ Ln cV ri N m cn ri o0 N �NpN"' /�/r �� 1 k �i711 P 511 jlu}�MINdISYU� ,"w rrr. CD CD O �r,� � //'�� >� � 'M111110��# a✓M /; I 7 r� PU ia, anrjl� qY «fir u a v a� vi Q O N , „r ai v u N m m O i w 7;'. E LL Sao Sao x T Li o o In „� Il v�i C C O L t _ i a ++ ff o Q / (] wm IIV / j U 0 a LL a H LL C7 x T o Of o) o LL o) i a o a (D s" 1 ro I V � J��r �r /' � �� r I ,� ,1/✓�� i:, tin a , f � "'jW%�f � „N". IYdr pp ,r b m rl rn e� � a w ' �� t'Dig w� Ln o rV lc�: p OR ' ci l� 3 A i C: a) +�+ ++ U m m O i w LL = U x T ) - O O D r °� h Gp GO O to i U V' A r1 m APPENDIX C. EQUIPMENT LIST BUFFALO GROVE GOLF CLUB Vehicle Description Equipment Lift John Deere Walking Mower-05 Senior Tire Picker-06 Carryall II -2004 Ezgo Bar cart-98 Toro Greens master 1992 Toro Greens master 2006 Toro Greens master 2006 Toro Greens master 2003 John Deere Tee Mower 2004 John Deere 2653 A 2006 John Deere Fairway Mower 2003 Jacobsen LF 3400 2005 Toro Groundmaster 2003 Toro Groundmaster-2003 Toro Groundmaster-2003 John Deere Progator 2004 John Deere ProGator 2006 Toro Workmaster 1980 John DeereTractor 4320 2006 John Deere Turf Gator 2004 John Deere Turf Gator 2006 Cushman GA60 A 1994 John Deere Aircore 1800 2005 Ford F350-2008 Ford 3415 Tractor 1994 John Deere Tractor 2000 Club Car 2001 31. Club Car 2006 Vrismo Flail mower 2003 Turfco Meter Mat 1998 Sod Cutter 1993 Toro MultiPro Sprayer 2003 Smithco 300gal 1993 Lawn Genie L 72 1993 Buffalo Turbine Blower(tractor attachment) 2000 Progressive mower-2000 Toro Sand Pro 5020 2004 Olathe Chipper 1986 AST PT Surface 2009 Trailmaster Trailer 1988 Redi-haul Trailer1999 Karcher Pressure Washer 2002 Toro Aerator 2008 Toro Aerator-1990 Express Dual 2000-98(reel grinder 1998 AngleMaster-98(bed knife grinder1998 ARBORETUM GOLF COURSE Chevrolet 1 Ton 1991 AngleMaster-02(bed knife grinder)2002 83 Express Dual 2000 (reel grinder) 2002 Toro Greens master 2004 Toro Greens master 3000 2004 Toro Green master 3150 2007 Toro Greens master 3150 2007 Jacobsen Greens V 2000 Jacobsen Greens V 2000 Toro Greens Mower 2009 Toro Greens Mower 2009 32 Toro 62 in. Deck Mower 3280D2007 Toro 62 in. Deck Mower 3280D 0 2007 Toro Groundmaster 3500D 2003 Progressive 120 rough mower-2007 John Deere 2653A 2006 John Deere TC125 sweeper 2001 Toro Workmaster 1983 John Deere Turf GatorUtility 2004 Toro Workmaster 1989 John Deere Turf Gator 2004 Bannerman Turf Slicer 2006 Club Car 2005 Club Car 2005 Chevrolet K2500 2000 John Deere Progator 2001 John Deere Progator 2005 Toro Sand Pro 2004 John Deere 4600 Tractor 2001 Sand Trap Rake 1997 Dakota Top Dresser 2004 SDI Sprayer 1989 John Deere 1800 200 Gal.Sprayer 1998 John Deere Aerator 2000 John Deere Aerator 2000 BA-400Slicer/Aerator 2000 Befco Green Rite 3 1989 Toro Thatching 1989 Deere Top Dresser 2006 Toro Sand Pro 1995 John Deere Walking Mower 2004 Lely WFR Trailer Spreader 2006 Lely WFR Trailer 1995 33 Lely Broadcast Spreader 2006 Lawn Genie 1997 Lowe 6 in.Trench 1994 Tip Green's Spiker/Seeder 2002 Karcher Pressure Washer2003 Buffalo Turbine Blower(tractor attachment)2000 Ryan sod cutter2003 CG25S fork lift2002 34 F�yRoupp8hd 8wffab8i,nv . HL 80089 2198 Phniie&4�459 2525 Fox847459'7908 Golf Course M&iDt£D&DCe Services ADDENDUM #1 TO: Prospective Proposers and Other Interested Parties FROM: Village of Buffalo Grove Finance Department ISSUE DATE: December 16, 2014 SUBJECT: /\DDENDOM #1 Note: This Addendum is hereby declared a part o[the original proposal documents and iu case o[conflict,the provisions iu the following Addendum shall govern. The following changes and clarifications shall be made to the RFP Documents for the Golf Course Maintenance Services. {l1. Can the Village provide an equipment list with hour meter readings at the pre proposal meeting: Al. Attached QZ. Can the Village provide current staffing with job titles, rate of pay and benefits at the pre proposal meeting: AZ. Attached Q3. What is the intention of the Village regarding the sale of small tools, shop tools, ofMceeqpt, product inventory etc . that is not included in Appendix C A3. The Village would be open to selling these items in a similar fashion to equipment listed in AppendixC. Q4. Who is responsible for salting walks, ramps, and steps? A4. Village Staff would apply de'idn8 material towalks, ramps, and steps. V DU l,,, A G.,1,' 0 llf{'"` I I W°',' PROSPECTIVE PROPOSERS ARE TO ACKNOWLEDGE RECEIPT OF ADDENDUM #1. PLEAS FAX BACK TO THE VILLAGE OF BUFFALO GROVE AT 847.459.7906,ATTENTION: Purchasing Manager, Brett Robinson. ALSO, PLEASE INCLUDE AND NOTE THIS ADDENDUM IN YOUR PROPOSAL. PROSPECTIVE PROPOSER: SIGNED: DATE: Buffalo Grove Golf Course Equipment Inventory—Hours Used as of 12/12/2014 JD fairway 3215E 2102 hrs.-- Jacobsen fairway LF550 843 hrs.-- Jacobsen fairway LF 3400 3411 hrs.— JD Gator 1338 hrs. JD Gator 621 hrs.— JD Gator 1613 hrs.— JD Pro Gator 1213 hrs.— JD Pro Gator 951 hrs.— JD Tractor 4320 3652 hrs.— JD Tractor for range 4100 2985 hrs.— JD Bank mower 2653 A 2504 hrs.— JD Bank mower 2653 A 2006 hrs.— Toro Greens 3100 1107 hrs.— Toro Greens 3150 2304 hrs.— Toro Greens 3150 2278 hrs.— Toro Sandpro 5040 311 hrs.— Toro Sandpro 5020 3657 hrs.— Toro Groundmaster 3280 D 979 hrs.— Toro Groundmaster 3280 D 958 hrs.— Toro Groundmaster 3280 D 912 hrs.— Toro Ground Master 328 D 2958 hrs.— Ford Tractor 3415 4170 hrs.— ASV PT 50 598 hrs.— Club car turf carryall 1 2883 hrs.— Club car turf carryall 2 1066 hrs.— Vermer Chipper 1250 2619 hrs.— Multi Pro 1250 Spray Pro 615 hrs. ARBORETUM GOLF CLUB EQUIPMENT INVENTORY DECEMBER 11,2014 DESCRIPTION DATE PURCHASED HOURS TORO Workman 3200 1997 3689 Grounds Master 3280 D (62") 2007 3166 Grounds Master 3280 D (62") 2007 3044 Grounds Master 3500-D 2003 2026 SandPro 5020 2005 3133 SandPro 5040 2012 1166 Greens Master 3100 2004 2553 Greens Master 3150 Q 2009 1393 Greens Master 3150 2008 1353 Greens Master 3150 2007 1187 Greens Master 3150 2007 1133 Workmaster(sprayer 100 gallon) 1989 2950 Workmaster 1980 3200 TORO Topdresser 1800 1994 TORO SandPro Spiker Atttachment 1995 TORO Thatching Reels 1989 GreensPro 1240 Roller 2014 61 JOHN DEERE Aercore 800 aerator 2000 Aercore 800 aerator 2000 JD Gator TX 2010 1205 JD Turf Gator 2004 3318 JD Turf Gator 1997 JD 2653A 2006 918 JD ProGator 2030 2000 2013 JD ProGator 2030 2005 298 JD Topdresser 100 2006 JD 4600 Tractor 2001 5645 JD 4320 Tractor 2011 1060 Express Dual 2000 2002 305 AngleMaster 2000 2002 302 JD 22 Walk 1994 JD 22 B Walk 2005 JD 125 Sweeper 2001 JD ProGator 2030 w/JD HD300 Sprayer 2011 351 JD 1500 Aerator 2006 JACOBSEN - BURRIS LF3400 Fairway Mower 2012 619 LF3400 Fairway Mower 2012 651 Pro-Flex 120 Rough Mower 2007 GENERAL Club Car cart 2007 Club Car cart 2007 Bobcat7753 1992 3801 Forklift GC255 2004 9117 Bannerman Turf Slicer 2000 Tip Spiker/Seeder 2001 Buffalo Turbine blower 2000 Lawn Genie 1997 Lely Spreader 2006 Lely Spreader 2006 SDI 100 gallon Sprayer 1989 Dakota Turf Tender 2004 Karcher Pressure Washer 2003 Ryan Sod Cutter 2003 Trion Work Station Lift 2005 0 0 W W z z z z g g IL a N O O O O O N O O O O O O O O ON Ot Ot eel eel eel eel O N eel eel eel eel eel eel eel O O m m g g 0 W 0 0 O O O O Q N 1 O O O O O .0C C z z w z v v v v v v cn z z I— 7 7 m cz cz cz cz cz czc m cz cz cz cz cz cz czc uj LL L L C C C C C C C C C C C C C W Z W m � N d' N N 00 00 00 00 d' N N N N N N N ^. a+ ao N N a a a a ao ao ao ao ao ao ao ao W M n N N N 00 00 00 00 N eel eel eel eel eel eel eel �++ m 10 10 n n n n �++ m a v v v v v v It It It It It It N z O ati eti 0 tG tG tG z O O O O O O O O a N 10 00 N N N N N N 00 N N N N N N N yn, to � to to to to to to to � to to to to to to to to 00 6' O O O sal eel eel eel p' O O O O O O O O tD N N N N N N N N O O O O O O O a N M n N N N N M Ja 00 N N M eel eel N N N N N M tD tD tD tD tD tD tD . . . . . . . . . . . . . . . . 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Q, W W a, W W a, °0 Q, .0 a, C C m V�l�.l '< LL y y y y y y cc y y y y y y y y V �.�.� O O 3 y y y y y y 3 y y y y y y y .. l7 l7 N Q Q Q Q Q Q a N Q Q Q Q Q Q Q OT N z O O i i i i i i i i i i i i i i i } fV W .�� m 3 C C C C C C 3 C C C C C C C C OJ E i—I O O O O O O O O O O O O O O O U m N + T j �" 0000000 00000000 N C C F�yRoupp8hd 8wffab8i,nv . HL 80089 2198 Phniie&4�459 2525 Fox847459'7908 Golf Course M&iDt£D&DCe Services ADDENDUM #2 TO: Prospective Proposers and Other Interested Parties FROM: Village of Buffalo Grove Finance Department ISSUE DATE: Dececuber22, 2Ol4 SUBJECT: ADDENDUM #2 Note: This Addendum is hereby declared a part o[the original proposal documents and iu case o[conflict,the provisions iu the following Addendum shall govern. The following changes and clarifications shall be made to the RFP Documents for the Golf Course Maintenance Services. {l1. Why isa Performance and Payment Bond is required for the job? Al. The Village of Buffalo Grove aligns itself with State Bill (30 ILCS 550/1) and requires performance bonds on projects over$5U,UUU {lZ. Is the Superintendent on the Contractor's payroll or the Village's payroll? AZ. Buffalo Grove expects that the Contractor will provide for a Superintendent or management type position. Buffalo Grove at it's sole discretion may retain a member of staff to ease the transition to the new service.This member of Buffalo Grove staff would operate in an advisory capacity only and would not manage the Contractor's staff in any way. Q3. Can an alternative proposal beprovided? A3. A secondary alternate proposal can beprovided. Q4. As for Utilities (electric, gas, etc.), will that be split between the village and the contractor? If it falls on the contractor, can a 3 year historical be provided?Are we expected to pay rent for the buildings and for how many months.Will the uti|ities (8as,e|ectric,vvater,sevver) be out responsibility? VDU ,, AG1,, 0 F I Illll ���� ,,m A4. The Village will not charge rent for facilities, or utility costs. Utility usage is expected to remain similar to previous years. If the utility usage seems excessive the Village may revisit this item during contract extensions. Q5. Would the village entertain a lease agreement for the equipment? AS. No, Buffalo Grove will either sell this equipment to the Contractor or sell the equipment via auction. Q6. For the early order fertilizer cost, is that deferred cost passed on to the contractor?The chemical inventory, If we elect to purchase this what is the dollar amount of? A6. See attached Q7. Would the village be willing to share the current maintenance budget? A7. Budget information is available at http://www.vbg.org/530/Budget Q8. Are we subject to any Bargaining agreements that the Village has with trade Unions or any Prevailing Wage requirements we have to meet? A8. Based upon a recent ruling by IDOL, Buffalo Grove has determined that the work described in this project is not subject to prevailing wage. Q9. Can you please provide a specific annual chemical treatment plan for each course including Products and frequency? A9. See attached Q10. If there are serious repair issues with the well pump or irrigation pumps is that our responsibility? A10. No, capital improvements remain the responsibility of the Village of Buffalo Grove. PROSPECTIVE PROPOSERS ARE TO ACKNOWLEDGE RECEIPT OF ADDENDUM #1. PLEASE FAX BACK TO THE VILLAGE OF BUFFALO GROVE AT 847.459.7906,ATTENTION: Purchasing Manager, Brett Robinson. ALSO, PLEASE INCLUDE AND NOTE THIS ADDENDUM IN YOUR PROPOSAL. 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Honor Intrinsic, 1 case Lexicon Intrinsic, 3 cases Arthur Clesen $11,325.00 due July 10, 2015 DaconilAction, 12 cases Secure, 1 case Headway, 1 link pack Arthur Clesen $4,536.00 due June 1, 2015 Sixteen90 90 gallons Reinders $4,850 due July 3, 2015 Bayleton, 1 case Banol, 1 case BTSI $4,440 due April 15, 2015 Disarm, 4 cases Quicksilver, 8jugs BTSI $3,582 due June 2015 Civitas, 18 cases BTSI $3,582 due July 2015 Civitas, 18 cases Buffalo Grove Consery FS $10,817.58 due June 2015 Xzemplar Honor Intrinsic, 1 case Lexicon Intrinsic, 3 cases Arthur Clesen $4,594.00 due July 10, 2015 Heritage, 2—6 lbs.jugs Instrata, 1 case Reinders $4,850 due July 3, 2015 Bayleton, 1 case Banol, 1 case F�yRoupp8hd 8wffab8i,nv . HL 80089 2198 Phniie&4�459 2525 Fox847459'7908 Golf Course M&iDt£D&DCe Services ADDENDUM #3 TO: Prospective Proposers and Other Interested Parties FROM: Village of Buffalo Grove Finance Department ISSUE DATE: January 5, 2Ol5 SUBJECT: ADDENDUM #3 Note: This Addendum is hereby declared a part o[the original proposal documents and iu case o[conflict,the provisions iu the following Addendum shall govern. The following changes and clarifications shall be made to the RFP Documents for the Golf Course Maintenance Services. {l1. There appears to be some inconsistencies between the equipment list in the RFP and the list provided in Addendum # 1, can you address those variances? Al. Arboretum: ]ACGKV= Should not beon the list of equipment—surp|used several years ago Club Car Cart=Should not beon the list of equipment(privately ovvned). JD 1800 200 Gal Sprayer=Should not be on the list of equipment—surplused several years ago. Toro Sand Rake= Should not be on the list of equipment—surplused several years ago. Toro Sand Pro =Should not be on the list of equipment—surplused several years ago. Cushman GA 60=Should not be on the list of equipment—surplused several years ago. Bannerman'4UUS=OnSite Lawn Genie=OnSite Senior Tire Picker=at Buffalo Grove GC, should only be on equipment list at BGGC S' brush hog=on site (add tolist) Drag brush =on site (add to list) VDU ,, AG1,, 0 F Buffalo Grove: Toro GM =Should not be on the list of equipment—surplused JD Tee Mower=Should not be on the list of equipment—surplused several years ago SmithCo 300 gal. =Should not be on the list of equipment—surplused several years ago JD Aercore 1800=at Arboretum maintenance, should only be on equipment list at Arboretum Toro Aerator= Should not be on the list of equipment—surplused several years ago Trailmaster Trailer=at Arboretum maintenance, should only be on equipment list at Arboretum Lely WFR Spreader=On site (add to list) JD Utility Trailer=On site (add to list) PROSPECTIVE PROPOSERS ARE TO ACKNOWLEDGE RECEIPT OF ADDENDUM #1. PLEASE FAX BACK TO THE VILLAGE OF BUFFALO GROVE AT 847.459.7906,ATTENTION: Purchasing Manager, Brett Robinson. ALSO, PLEASE INCLUDE AND NOTE THIS ADDENDUM IN YOUR PROPOSAL. PROSPECTIVE PROPOSER: SIGNED: DATE: AMENDMENTS & CLARIFICATIONS TO VILLAGE OF BUFFALO GROVE and RELIABLE PROPERTY SERVICES, INC. GOLF COURSE MAINTENANCE SERVICES CONTRACT This Amendment is entered into this 23rd day of February, 2015 by and between The Village of Buffalo Grove, Illinois,an Illinois Municipal Corporation(hereinafter the "VILLAGE") and Reliable Property Services,Inc. a Minnesota Corporation(hereinafter the "CONTRACTOR"). RECITALS Whereas,the VILLAGE and the CONTRACTOR have entered into a Golf Course Maintenance Services Contract dated February 23, 2015 (hereinafter the "CONTRACT") and Whereas,the CONTRACTOR provided the VILLAGE a proposal to provide Golf Course Maintenance Services dated January 7, 2015 (hereinafter the "PROPOSAL")and Whereas, the VILLAGE and the CONTRACTOR find that it is in their best interests to amend the CONTRACT and the PROPOSAL. In consideration of the mutual covenants and agreements hereinafter set forth the VILLAGE and the CONTRACTOR agree to amend the CONTRACT as follows: 1.Proposal Specifications (at page 13). Contract Term: This subsection is hereby amended to read as follows: a. The VILLAGE will enter into a three (3)year contract with two (2)possible two (2) year extensions from the date of award. At the end of any contract term, The Village of Buffalo Grove reserves the right to extend this contract for a period of up to sixty(60) days for the purpose of securing a new contract. In consideration of a longer term contract the CONTRACTOR has agreed to provide a discount in the form of Credits as listed in the Schedule of Prices. b. The VILLAGE may cancel services with the CONTRACTOR as set forth in Termination of Contract,item 13 as listed in the General Conditions of the Contract, without incurring any termination fees. 1 2.Proposal Specifications (at page 12). Maintenance Standards, 13.Snow Removal Option: This subsection is hereby amended to read as follows: a. Snow/ice removal shall consist of the CONTRACTOR using 1/2-or 1-ton pickups to remove all snow/ice from the surface of the parking lots. After the CONTRACTOR removes snow/ice from the parking lot, the VILLAGE shall apply rock salt to parking lot pavement surfaces. b. Snow plowing operations will begin when F of snow has accumulated and continue until the parking lots, drives, and ramps are cleared of all snow. Snow shoveling operations will begin when approximately. ''/2"of snow has accumulated and will continue until all snow is cleared from interior walks of the Arboretum Golf Course and the Buffalo Grove Golf Course. All deicing activities will be performed by the VILLAGE. c. Measurement of snowfall for purposes of payment shall be accepted to mean the reported snowfall by the National Weather Service at O'Hare Airport. d. The CONTRACTOR shall remove snow/ice from all walks,ramps, and steps out to the parking lots to ensure clear access from the parking lots to the Club House facilities. e. Snow removal from municipal sidewalks that abut the Arboretum Golf Course and the Buffalo Grove Golf Course shall not be included in this CONTRACT. 3.Proposal Specifications (inserted page 12). Maintenance Standards. Section 14) Exclusions: This new subsection 14 is hereby added to read as follows: 14) Exclusions It is understood that the CONTRACTOR cannot plan for unforeseen events that the CONTRACTOR would consider outside the normal daily maintenance of the golf course grounds. While the CONTRACTOR understands that parts of the course(s)will flood,it is also anticipated that this type of flooding will cause no permanent damage to the course that will require significant repairs and related activity required to get the course(s)back in play. CONTRACTOR assumes no responsibility for problems or damage due to: 1. Natural Disasters (i. e. tornadoes,wind storms or catastrophic flooding*) 2. Municipal or private utility interruptions or failures 3. Acts of War or Terrorism 4. Acts of Vandalism to the golf course grounds or buildings *catastrophic flooding is defined as flooding that inflicts permanent damage to the course or structures caused by erosion, excessive debris deposited on the course or standing water caused by the inability for water to recede that causes death or injury to turf and plants. 2 4.Proposal Specifications. (inserted page 12) Maintenance Standards. Section 15) Equipment Maintenance: This new subsection 15 is hereby added to read as follows: 15) Equipment Maintenance All equipment purchased by CONTRACTOR and Equipment listed in Exhibit A., attached hereto, shall be maintained by the CONTRACTOR in accordance with manufacturer's schedules and recommendations, All such maintenance shall be tracked and recorded such that a report shall be generated showing all maintenance that has been performed on each piece of equipment and at what intervals. 5. General Conditions of the Contract(at page 22).Section 14.Request for Payment: This subsection is hereby amended to read as follows: 14. Request for Payment a. The VILLAGE will make payment for completed work pursuant to Local Government Prompt Payment Act. (50 ILCS 50511 et seq.)All work performed under this CONTRACT shall be billed on a monthly basis. b. Golf maintenance service payments shall consist of 10 equal payments due prior to the end of each month,with the exception of January and December, of each year of the Contract. c. Snow removal payments shall consist of 4 equal monthly payments due on or before, January 2nd, February 1st, March 1st, and December 1st of each year of the Contract. 3 In consideration of the mutual covenants and agreements hereinafter set forth the VILLAGE and the CONTRACTOR agree to amend the PROPOSAL as follows: 1. Schedule of Prices (at page 4). Schedule of Prices. This subsection is hereby amended to read as follows: SCHEDULE OF PRICES A. The CONTRACTOR agrees to provide golf course maintenance services for a 10 month golf season at the Buffalo Grove Golf Course for$ 380,552.00 per season and at the Arboretum Golf Course for $ 667,248.00 per season for a total of$1,047,800.00 per season. B. The CONTRACTOR agrees to provide parking lot snow removal services at the Buffalo Grove Golf Course at$3,500.00 and at the Arboretum Golf Course at$4,750.00 per season and up to 38 inches and $125.00 per inch above 38 inches for a discounted total of$7,950.00 per season up to 38 inches and $125.00 per inch above 38 inches for both Golf Courses. 2nd year of the contract-the above payments shall be adjusted by 0 percent. 3rd year of the contract-the above payments shall be adjusted by +2 percent. 4th year contract extension-the above payments shall be adjusted by +1 percent. 5th year of the contract—the above payments shall be adjusted by +1 percent. 6th year contract extension-the above payments shall be adjusted by no more than +3 percent. 7th year of the contract—the above payments shall be adjusted by no more than +3 percent. Credits and Payments due the VILLAGE by the CONTRACTOR After contract execution and prior to 10/1/2015 CONTRACTOR shall credit the VILLAGE$5,500.00. After contract execution and prior to 6/1/2015 CONTRACTOR shall pay the VILLAGE$61,794.00 for fertilizer and chemicals as listed on Addendum 42 to the Request for Proposals and Contract Documents dated 12/2/2014. After contract execution and prior to the 10"'day each month for a period of 60 months the CONTRACTOR shall pay the VILLAGE$7,570.83 each month-for all equipment listed in Exhibit A per the Terms of Equipment Purchase. After execution of the I"two year extension and prior to 10/1/2018,CONTRACTOR shall credit the VILLAGE $5,340.59. After execution of the 2ud two year extension and prior to 10/1/2020,CONTRACTOR shall credit the VILLAGE $2,723.97. Credits are calculated based upon the CONTRACTOR providing Golf Course Maintenance Services and Parking lot Snow Removal Services for both Buffalo Grove Golf Course and Arboretum Golf Course. 4 The Following additions are hereby added: 2. Staffing Levels and Flow Chart Changes (at page 33) a. The CONTRACTOR shall retain the Golf Course Superintendent position. The Golf Course Superintendent's responsibility will be to oversee both of the golf courses with the primary responsibility being The Arboretum Course. b. The CONTRACTOR shall provide a seasonal Foreman position at Arboretum. This will provide for a foreman to be in charge at the Arboretum Golf Course in the absence of the Superintendent while he was away at the Buffalo Grove Golf Course. c. The Assistant Golf Course Superintendent position at Buffalo Grove Golf Course will remain unchanged from the original Proposal. d. The Equipment Technician will remain a full-time position, but will become a 50% Technician position, and 50% golf course laborer position. The labor position would help supplement the labor force at either one of the golf courses when not assigned to equipment repair. e. The CONTRACTOR will hire 1 additional part-time seasonal position at Buffalo Grove Golf Course. 3. Chart on Page 35 of the PROPOSAL shall be amended as follows VILLAGE OF BUFFALO GROVE Personnel Flow Chart Reliable Property Services Village of Buffalo Grove Golf Course Advisory Golf Course Liason Maintenance The Arboretum Club Buffalo Grove Golf Course Golf Course Superintendent f 1 , Seasonal Seasonal 6 - 4 Part-Time and Summer Part-Time and Summer Staff Staff 1 3 5 4. XI Management Plans in the PROPOSAL shall be understood to be clarified as follows (at pates 13 and 23) a. The original specifications required mowing tees, fairways and, collars and approaches, three times per week throughout the year. The CONTRACTOR proposes that in the spring and fall, especially during colder temperatures and when growth rates have reduced, that the CONTRACTOR be allowed to mow these areas less frequently and as required by the growth of the grass. This would not negatively impact course overall conditioning, but gives the CONTRACTOR some latitude in managing his hours during these slower growth periods. Summer mowing frequency would remain unchanged. b. The specifications did not specifically determine the frequency of bunker raking. CONTRACTOR originally included 5 to 6 times per week at each of the courses. CONTRACTOR will reduce the frequency of bunker raking to 4 to 5 times per week at the Buffalo Grove Golf Course. c. CONTRACTOR included aerification of all fairways at both of the golf courses each year. Under the new proposal, the CONTRACTOR would adhere to the terms of the specification requirements and "aerify" all fairways as required by wear factors and/or weather. The CONTRACTOR may use solid tine aerification as a substitute for core aeration, CONTRACTOR may core aerate 18 fairways at either course, or may use a combination of core aeration and solid tine aeration to accomplish this process. It would depend on the health and wear on the turf. Greens and tees would continue to be aerified I time per year. d. CONTRACTOR would propose topdressing tees be removed from the original specifications. CONTRACTOR shall aerify tees once per year, and this process will accomplish the necessary thatch control and tee level that the specifications asked for. CONTRACTOR shall still include the divot repairs as part of the maintenance proposal. 5. The Proposal is amended to add Replacement Costs of Pins,Flags, and Rakes. CONTRACTOR will not provide for the purchase of baskets,ball washers,pins and flags, cups, and tee blocks. The CONTRACTOR would continue to repair, clean and paint these items,but the replacement costs of these items would be the VILLAGES responsibility. 6. The Proposal is amended to add Golf Course Marking by Pro Shop Staff Golf course markings such as, water hazards, out-of-bounds, ground under repair, shall be done by VILLAGE personnel. Hazard stakes and out-of-bounds poles shall be maintained by the CONTRACTOR. 6 7. Article XIII is amended to read as follows, Terms of Equipment Purchase (at pate 45) The CONTRACTOR shall purchase from the VILLAGE Equipment listed in Exhibit A attached hereto (`Equipment")which Equipment is to be located at The Arboretum Golf Course and the Buffalo Grove Golf Course. Equipment shall also include the small tools,parts and miscellaneous supplies and inventory located in each of the two golf course maintenance facilities (not including the early order fertilizer and chemical purchases listed on Addendum 42). The CONTRACTOR shall accept the Equipment and pay $454,250.00 to the Village for said Equipment. The CONTRACTOR shall make payment according to the following schedule: Payments to the VILLAGE will be based on the total balance and paid in 60 equal monthly installments, on or about the 10th of every month, starting the month of March 2015 with final payment at the end of Five (5)years. If, after the first year,the VILLAGE cancels the contract, the VILLAGE agrees to buy back the equipment listed in Exhibit A. at 100 percent of the total value listed in Exhibit A. If, after the second year, the VILLAGE cancels the CONTRACT,the VILLAGE agrees to buy back the equipment listed in Exhibit A. at 80 percent of the total value listed in Exhibit A. If, after the third year, the VILLAGE does not offer a 2 year extension of the CONTRACT,the VILLAGE agrees to buy back the equipment listed in Exhibit A. at 50 percent of the total value listed in Exhibit A. If, after the I"two year extension, the VILLAGE cancels the CONTRACT,the VILLAGE agrees to buy back the Equipment listed in Exhibit A. at 20 percent of the total value listed in Exhibit A. The VILLAGE hereby warrants that the Equipment at the time of delivery, shall be free from any security interest or other lien or encumbrance. The Following additions are hereby added 8. Terms of Fertilizer and Chemical Purchase (Inserted pate 45) The CONTRACTOR shall accept early order fertilizer and chemical as listed in Addendum 42 to the Request for Proposals and Contract Documents dated 12/2/2014.and pay the VILLAGE a one time fee of$61,794.00 for all such product. 7 EXECUTION This Amendment is entered into as of the date first written above. CONTRACTOR: Reliable Property Services, Inc. By: TITLE VILLAGE: THE VILLAGE OF BUFFALO GROVE By: Dane Bragg VILLAGE MANAGER 8 Exhibit A. Equipment Purchase Equipment List Buffalo Grove Golf Club Feb. 10,2015 Asset# Equipment Description-Buffalo Grove Year Hours Value Shop Equipment 10740 Express Dual 2000 $2,400.00 10745 Angle Master bedknife grinder $1,600.00 41018 Karcher Pressure Washer $300.00 Greens Mowers 04358-23000370 Toro Greensmaster 3100#2114 2006 1107 $2,500.00 04357-260001077 Toro Greensmaster 3150 #2113 2006 2304 $4,800.00 04357-260001179 Toro Greensmaster 3150 #2112 2003 2278 $4,800.00 M02206XO20837 JD Walker #2012 $0.00 Fairway Mowers 6797801790 Jacobson LF550 2012 843 $22,500.00 67945022245 Jacobsen LF3400 2133-06 2005 3411 $7,200.00 TC32115BO40065 JD 3215B #2131 2102 $2,800.00 Rough Mowers 30345-312000293 Toro Groundmaster 3280D 2003 979 $3,500.00 30627-230000176 Toro Groundmaster 3280D#2233 2958 $1,010.00 30345-312000292 Toro Groundmaster 3280D 2003 958 $3,500.00 30345-312000297 Toro Groundmaster 3280D 2003 912 $3,500.00 TC2653D120539 John Deere 2653 Bank Mower#2124 2006 2504 $2,560.00 TC2853D140338 John Deere 2653 Bank Mower#2123 2006 2985 $2,560.00 1265213606 Preogressive $750.00 Sand Trap Rakes 08886-24000058 Toro Sand Pro 5020 #2752 2004 3657 $3,200.00 08886-314000344 Toro Sand Pro 5040 311 $6,500.00 Utility Vehicles TC2030A060389 John Deere ProGator#2304 2006 1213 $1,600.00 TC2030A635206 John Deere ProGator #2303 951 $7,200.00 WOTurfD002232 JD Gator #2307 2001 1613 $1,480.00 HG0138-069180 Club Car Carry All Turf 1 2883 $1,600.00 MOTurfD050799 John Deere Turf Gator 1338 $1,600.00 RG0634666760 Club Car Carry All Turf II 2004 1066 $2,640.00 WOTurf019526 JD Gator #2306-04 2004 $1,480.00 PR0514-491458 Club Car 2402 $800.00 PR0513-491171 Club Car#2401 $800.00 Tractors LV4320P235292 John Deere Tractor 4320 #2380-06 2006 3652 $7,200.00 UX91218 Ford 3415 #2381 1994 4170 $2,500.00 LV41DOH2127441 John Deere Tractor 4100 2000 2958 $5,500.00 Sprayers 230000196 Toro MultiPro Sprayer #2371 2003 615 $9,600.00 898579 MeterMetric topdresser $800.00 Misc Eqpt PTC03074 ASV PT Surface 2009 598 $20,000.00 5817 Buffalo Blower #2742 $640.00 Toro Flail Mower #2702 $400.00 Lawn Genie $400.00 GA 60 #2370 $0.00 Trailers Lely WFR Spreader #1281 $4,800.00 JD Utility Trailer R20252F $5,000.00 TOTAL $152,020.00 Equipment List Arboretum Golf Course Asset# Equipment Description-Arboretum Year Hours Value Shop Eqpt 11550 Express Dual 2000 reel grinder 2002 $2,400.00 11746 Angle Master bed knife grinder 2002 $1,600.00 938091 Karcher Pressure Washer#1290 2003 $300.00 Trucks 1FTWF31R98ED44570 Ford 350 w/plow 2008 $16,500.00 Greens Mowers 04359-80590 Toro Greensmaster 3100 #1211 2004 2553 $2,800.00 04357-290000328 Toro Greensmaster 3150QQ #1215 2009 1393 $5,200.00 04357-280000792 Toro Greensmaster 3150 #1214 2008 1353 $4,800.00 04357-270000743 Toro Greensmower #1212 2007 1187 $5,200.00 04357-270000756 Toro Greensmower #1213 2007 1133 $5,200.00 Fairway Mowers 6794502634 LF3400 #1221 2012 651 $17,000.00 6794502697 LF 3400#1220 2012 619 $17,000.00 Rough Mowers 32345-270000109 Toro Groundmaster 3500 #1232 2003 2026 $6,500.00 30345-270000110 Toro 62" 3280D #1231 2007 3166 $4,000.00 30821-230000602 Toro 62" 3280D #1230 2007 3044 $3,760.00 TC2653D140616 John Deere 2653 Bank Mower#1234 2006 918 $3,200.00 Misc Mowers 7271145 Pro-Flex 120 #1233 2007 $1,800.00 Sand Trap Rakes 08886-24000058 Toro Sand Pro 5020 w/spiker 2005 $2,800.00 08705-312000257 Sand Pro 5040 #1250 2012 $7,600.00 Utility Vehicles TC2030A010434 John Deere ProGator #1248 2012 2013 $4,800.00 8326-50189 Toro Workmaster #1240 1980 3200 $0.00 8326-80128 Toro Workmaster #1242 1989 2950 $0.00 A60616 1018505 Club Car #1246 2007 $3,000.00 A60616 618502 Club Car #1245 2007 $3,000.00 WOOTURF004132 John Deere Turf Gator JD #1243 2004 3318 $2,240.00 TC2030A040299 John Deere ProGator #1249 2005 298 $3,500.00 WOTURF0002227 John Deere Turf Gator TX #1241 2010 1205 $7,100.00 07202-6371 Toro Workman #1249 $6,400.00 Tractors LV4600P465974 John Deere Tractor 4600 #1251 2001 5645 $4,000.00 lLV4320PVCP910046 John Deere Tractor 4320 2011 1060 $29,500.00 Sprayers 2264 SDI Sprayer #1260 1989 $800.00 TC203ATKBT050127 John Deere 2030 with HD sprayer 2011 $30,000.00 (Sprayer#TC300GXCAT35013) Aerifing Eqpt TC800AC030215 Aercore Aerator #1263 2000 $3,000.00 TC800AC030214 Aercore Aerator #1264 2000 $3,000.00 TC1500X060086 John Deere Aircore 1500 #1271 2006 $3,040.00 44220-40145 Toro Topdressor 1800 #1271 1994 $280.00 04416-80620-21-22 Toro Thatcher reels #1270 1989 $80.00 TC100GXO30007 John Deere Topdresser #1271 2005 $1,200.00 41028104 Dakota Turf Tender #1255 2004 $3,200.00 Trailers 2.32021E+13 Lely WFR Trailer Spreader #1282 2006 $960.00 Trailmaster Trailer $400.00 10010571 Lely Broadcast Spreader #1281 2006 $960.00 Attachments 5829 Buffalo Turbine Blower #1291 2000 $1,440.00 Misc Eqpt S5606 Lawn Genie #1284 1997 $480.00 TC0125X020006 John Deere TC125 sweeper #1235 2001 $2,900.00 BA400 Bannerman Turf slicer #1244 2006 $960.00 MO220BX020006 JD 22B Walking #1273 2004 $400.00 MO0022G920568 JD 22 Walking Mower 1994 $400.00 5 foot Brush Hog $640.00 Greens Groomer $400.00 0548 01318 Tip Greens Spiker/seeder #1286 2003 $960.00 GC255-204-00179 CG255S Forflift #1293 2004 9117 $960.00 509611476 7753 Bobcat 2004 3801 $6,800.00 44912-314000139 GreensPro Roller #1240 2014 61 $7,200.00 26895 Agri Metal 2007 $400.00 TOTAL $242,060.00 Equipment Worksheet 2/12/2015 Original Offer to Purchase $465,000.00 Items Removed from Original Offer to Purchase Trion Equipment Lift-Arboretum ($.1,800,00) Equipment Lift- Buffalo Grove ($.1,800,00) Vermeer Chipper ($6, 00,00) Olathe Chipper ($71::0,00) Senior Tire Picker (Lgg:Q„ ) Total (,$10,71:30, 0) Revised Offer to Purchase Arboretum Equipment $242,060.00 Buffalo Grove Equipment $152,020.00 Maintenance Buildings Inventory Total small tools and supplies, irrigation parts and $60,170.00 supplies, equipment parts, office funiture, desks, and employee breakroom furnishings Equipment Total $454,250.00 See appendix: Appendix002- GM RFP 2014 Final.pdf See appendix: Appendix003- Reliable Property Solutions.pdf See appendix: Appendix004- BIDTAB GM.pdf Authorization to Waive Bids and to Purchase - Sidewalk 13-A Cutting Services .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval. ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Budget Impact Fund/Account Budget Notes $55,000 100.55.10.535.05 Overview The Village has contracted with Safe Step, L.L.C. for the last five years to provide proprietary sidewalk cutting services to eliminate trip hazards in compliance with ADA standards. The Villages of Schaumburg, Vernon Hills and Libertyville have also used this company and have confirmed that there are no known competing vendors for this work. Staff estimates that the proposed area of the Village to be completed this year would have approximately $54,995 of sidewalk suitable for correction by this method. As background,the project in 2013 included 291 cuts at an average cost of$51.81 per cut, as compared to $96.52 for replacement. The project in 2014 included 619 cuts at an average cost of$56.54 per cut, as compared to $103.00 for replacement. A bid waiver is requested as there are no known competitors to the current provider. Staff recommends that bids be waived and the Village Manager be authorized to execute the attached contract. Attachments Buffalo Grove 2015 proposal.pdf Trustee Liaison Staff Contact Trustee Stein Brett Robinson, ....M.o�n.d�a............Fe.b�r�uarY .............2�3......2�0.1.�5....................................................................................................N�e�w...B.u�s.�.n�eS�s...._...Ite.m....�....�.�3._�................................................................................................................................... Y, Safe Sidewalk Solutions Friday,January 16,2015 Mr.Mark Biederwolf Village of Buffalo Grove 51 Raupp Blvd. Buffalo Grove,IL 60089 Mr.Mark Biederwolf Thank you for your interest in our company. Safe Step LLC proposes a trip hazard removal program with the Village of Buffalo Grove based on the following: The Village of Buffalo Grove will provide: 1. Identification or the criteria to be used in determining each trip hazard to be removed. 2. Street locations included in the project scope. 3. Prioritization of street locations included in the project scope. Safe Step LLC will provide: 1. ADA compliant saw-cut removal of identified or criteria matched trip hazards with a slope of 12:1 in areas directed by the Village of Buffalo Grove. 2. A detailed invoice listing the address or location,GPS coordinates of each hazard,dimensions,size in inch-feet,and the cost of each cut made. The inch-feet measurement shall be determined by finding the average of the displacement of the trip hazard in inches multiplied by the length of the cut in feet. An inch-feet measurement will be provided for each trip hazard. 3. An orderly procession through the work area based on the prioritization of the Buffalo Grove and will cease work when the budget limit is reached. 4. Certified payroll records to the Village of Buffalo Grove when the project is completed that will be fully compliant with the requirements of the Illinois Prevailing Wage Act 5. Rob Strauss will be the superintendent in charge of this project. Project Financial Parameters: 1. The total budget of the project will not exceed$54,995.00. 2. The Village of Buffalo Grove will pay at a rate of$26.95 per inch-foot cut. 3. Safe Step will cap the price of an individual trip hazard to the following:$64.95 for a 4'wide sidewalk $79.95 for a 5'wide sidewalk Safe Step LLC will accept full responsibility for any project cost overage,provided that the scope of the project is not altered once the project begins. However,any Village of Buffalo Grove requested change in scope that might place the project in jeopardy,will be fully discussed with and approved by the Village of Buffalo Grove prior to the start of the work on the revised project area. If this proposal is acceptable,please sign,date,and return a copy to the address listed below. Sincerely, Rob Strauss Authorizing Acceptance of Proposal Illinois Regional Manager PO Box 411 Hortonville,WI 54944 Project Proposal:#150116 920-540-7414 VILLAGE OF BUFFALO GROVE WARRANT#1244 23-Feb-15 General Fund: 517,001.62 Parking Lot Fund: 4,949.11 Motor Fuel Tax Fund: 22,503.10 Debt Service Fund: 0.00 School & Park Donations 36,931.98 Capital Projects-Facilities: 56,905.28 Capital Projects-Streets: 109,231.55 Health Insurance Fund: 0.00 Facilities Development Debt Service Fund: 0.00 Retiree Health Savings (RHS): 14,770.59 Water Fund: 682,962.06 Buffalo Grove Golf Fund: 12,045.10 Arboretum Golf Fund: 3,828.67 Refuse Service Fund: 76,219.80 Information Technology Internal Service Fund: 36,675.34 Central Garage Internal Service Fund: 18,950.98 Building Maintenance Internal Service Fund: 20,198.12 1,613,173.30 PAYROLL PERIOD ENDING 01/29/15 854,079.27 PAYROLL PERIOD ENDING 02/12/15 884,758.60 1,738,837.87 TOTAL WARRANT#1244 3,352,011.17 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President Pay Batch 01/29/ 15 Pay Batch 01/29/15 TotaV Employees in Pay Batch 233 Hours Descrupdon Hours Gross WMihc,Vdungs and Deducdons Gross Base O1 REG FT-Regular Full-Time 6,719.50 263,146.41 Gross 781,468.39 - 02 REG PT-Regular Part-Time 645.75 13,493.35 Federal 97,207.13 670,010.86 03 REG SEASONAL-Regular Seasonal - -Social Security 19,903.51 321,022.26 04 REG SWORN-Regular Sworn 8,633.50 393,722.29 Medicare 11,030.76 760,740.52 05 OVERTIME-Overtime 507.25 29,951.65 IL State Tax 24,002.19 651,207.08 06 DOUBLE TIME-Double Time - -WI State Tax 1,111.03 18,803.78 07 RETRO PAID-Retro Paid Aflac 215.98 - 08 RETRO SW PAID-Retro Sworn Paid Aflac Pre Tax 804.13 09 LONGEVITY-Longevity 11,200.00 BGHS School Fund 42.00 10 ELECTED-Elected Officials 3,250.00 Bright Directions 130.00 100 COMP EX PAY-Exempt Comp Time Paid -Child Support Arrears 138.46 101 COMP EX EARN-Exempt Comp Time - -Child Support IL 5,545.67 Earned 103 COMP NE PAID-Paid Non-Exempt Comp 22.50 854.51 Child Support WI 969.23 Time 104 COMP NE EARN-Earned Non-Exempt 23.50 -Community Health Charities 98.00 Comp Time 105 COMP NE LOST-Non-Exempt Comp Time - Computer Loan 407.61 Lost 106 COMP SW PAID-Sworn Comp Time Paid - Computer Loan 2 70.73 110 COMP SW PAY-Comp Sworn Payout 111 FLOAT SW ERN-Float Sworn Earned 896.00 112 FLOAT SW PD-Floating Sworn Paid 48.00 2,055.36 Dependent Care 793.09 115 DBL CMP EARN-Double Time Comp Time - -Fire Dues 1,666.00 - 12 FIRE OT-Fire Overtime 11,189.53 Fire Pension 16,286.15 172,248.56 120 PARK STIPEND-Park District Stipend -Fire Pension-Tier 2 2,732.18 28,896.48 121 CAR ALLOW-Car Allowance -Fire Pension Supplement percent 84.89 8,488.96 122 INS REIMBURS-Insurance 611.47 Flexible Spending Account 3,937.38 - Reimbursement 123 GOLF STIPEND-Management Stipend -FPAC Dues 122.50 124 VSI-VSI FOP Police - 126 CLOTHING-Clothing Reimbursement Garnishment 75.00 129 MANG STIPEND-Management Stipend General Fund 235.00 130 NIPAS-NIPAS 13 BONUS-Bonus Pay Health HMO 792.06 13 POLICE OT-Police Stipend Pay Health PPO A 5,346.96 16 SW W/C-Sworn Workers Compensation - -Health PPO B 12,145.06 Paid 20 ACT LT-Acting Lieutenant 230.50 403.38 ICMA/RC-Flat Amount 12,840.76 - 21 ACT SC-Acting Shift Commander 54.50 111.73 ICMA/RC-Flat Amount 2 4,407.69 22 CORP FIELD-Corporal Field Supervisor - -ICMA/RC-Percent 7,656.76 117,145.42 23 CORP WATCH-Corporal Watch - - - - Commander 24 FTO-Field Training Officer 110.50 221.00 ICMA/RC-Percent 2 2,960.46 6,870.02 25 NIGHT SHIFT-Night Shift 873.25 550.18 ICMA/RC-Flat Amount 3 - - 26 SGT WATCH-Sergeant Watch Commander - -IMRF 13,272.53 294,944.96 30 PARK DISTRICT-Police Park District -IMRF Life Insurance - - 31 CPR-CPR - 445.60 50 VAC PAID-Vacation Paid 212.50 9,347.46 IMRF TIER 2 723.35 16,074.57 51 VAC EARNED-Vacation Earned 14,384.00 -IMRF Voluntary 121.42 - 53 VAC PAYOUT-Vacation Payout - -IMRF Voluntary% 381.54 6,984.80 Run by Leconte Lewis Page 1 of 2 Pay Batch 01/29/ 15 54 VAC SW PAID-Vacation Sworn Paid 348.00 15,962.15 IRS Garnishment - 55 VAC SW EARNED-Vacation Sworn Earned 17,240.00 -Optional Life Self 682.43 57 VAC SW PAYOUT-Vacation Sworn Payout - -Police Dues 759.05 - 58 VAC PT PAID-Vacation Part Time Paid 23.00 568.59 59 VAC PT EARNED-Vacation Part Time 301.50 -Police Pension 21,217.23 214,099.56 Earned 70 SICK PAID-Sick Paid 150.50 5,735.84 Police Pension-Tier 2 1,789.95 18,062.00 71 SICK EARNED-Sick Earned 7,520.00 -PPOA TAX 28.78 - 74 SICK SW PAID-Sick Sworn Paid 328.00 13,918.61 RHS 2,318.56 75 SICK SW EARN-Sick Sworn Earned 8,960.00 -ROTH IRA 2,427.00 - 90 FLOAT PAID-Floating Paid 16.50 777.68 ROTH IRA Percent 71.41 3,570.56 91 FLOAT EARNED-Floating Earned 752.00 -Spousal Support Maintenace 328.15 - 93 FLOAT PT PAID-Floating Part Time Paid - Trustmark Voluntary Benefit 736.87 94 FLOAT PT EARN-Float Part-Time Earned 56.00 96 HOL PAID-Holiday Paid - 99 HOL FIRE PAID-Holiday Fire Sworn Paid - 3,951.60 Total 69,056.75 $ 781,468.39 Net $ 502,851.75 Total Payroll Expense $ 854,079.27 Benefits Amount Basic Life Insurance 63.98 Dental 19,508.74 Fire Pension 81,124.86 Health HMO 4,865.29 Health PPO A 32,845.68 Health PPO B 74,604.66 Illinois Municipal Fund 41,676.61 Police Pension 90,790.44 Total 345,480.26 Gross Payroll 854,079.27 Water/Sewer Transfer (42,977.04) Buffalo Grove Golf Transfer (15,748.62) Arboretum Golf Transfer (12,838.62) 782,514.99 Transfers Payroll Account Transfer 502,851.75 ROTH IRA 2,498.41 Illinois State Tax 24,002.19 941 Federal Tax 159,075.67 ICMA Deferred Compensation 27,865.67 RHS-Fire 2,318.56 Flex/Dep Savings 4,730.47 MAP Dues 759.05 Trustmark Voluntary Benefit 736.87 Police Pension 23,007.18 Fire Pension 19,103.22 766,949.04 Run by Leconte Lewis Page 2 of 2 Pay Batch 02/ 12/ 15 Pay Batch 02/12/15 TotaV Employees in Pay Batch 232 Hours Descrupdon Hours Gross WMihc,Vdungs and Deducdons Gross Base O1 REG FT-Regular Full-Time 6,765.25 268,079.18 Gross 807,559.34 - 02 REG PT-Regular Part-Time 667.25 14,288.36 Federal 105,086.21 694,938.14 03 REG SEASONAL-Regular Seasonal 34.50 529.61 Social Security 21,166.27 341,392.03 04 REG SWORN-Regular Sworn 8,907.75 402,790.19 Medicare 11,415.82 787,297.14 05 OVERTIME-Overtime 864.50 49,254.40 IL State Tax 24,822.05 671,917.56 06 DOUBLE TIME-Double Time - -WI State Tax 1,375.29 23,020.58 07 RETRO PAID-Retro Paid Aflac 215.98 - 08 RETRO SW PAID-Retro Sworn Paid Aflac Pre Tax 804.13 09 LONGEVITY-Longevity BGHS School Fund 42.00 10 ELECTED-Elected Officials Bright Directions 130.00 100 COMP EX PAY-Exempt Comp Time Paid Child Support Arrears 138.46 101 COMP EX EARN-Exempt Comp Time Child Support IL 5,545.67 Earned 103 COMP NE PAID-Paid Non-Exempt Comp 28.50 884.65 Child Support WI 969.23 Time 104 COMP NE EARN-Earned Non-Exempt 53.75 -Community Health Charities 98.00 Comp Time 105 COMP NE LOST-Non-Exempt Comp Time - Computer Loan 407.61 Lost 106 COMP SW PAID-Sworn Comp Time Paid Computer Loan 2 70.73 110 COMP SW PAY-Comp Sworn Payout 111 FLOAT SW ERN-Float Sworn Earned - 112 FLOAT SW PD-Floating Sworn Paid 44.00 1,963.83 Dependent Care 793.09 115 DBL CMP EARN-Double Time Comp Time - -Fire Dues 1,666.00 - 12 FIRE OT-Fire Overtime 28,788.53 Fire Pension 16,191.60 171,248.56 120 PARK STIPEND-Park District Stipend -Fire Pension-Tier 2 3,152.58 33,342.88 121 CAR ALLOW-Car Allowance 250.00 Fire Pension Supplement percent 100.87 10,086.46 122 INS REIMBURS-Insurance 611.47 Flexible Spending Account 4,046.08 - Reimbursement 123 GOLF STIPEND-Management Stipend -FPAC Dues 122.50 124 VSI-VSI FOP Police - 126 CLOTHING-Clothing Reimbursement Garnishment 75.00 129 MANG STIPEND-Management Stipend General Fund 235.00 130 NIPAS-NIPAS 13 BONUS-Bonus Pay Health HMO 792.06 13 POLICE OT-Police Stipend Pay Health PPO A 5,329.86 16 SW W/C-Sworn Workers Compensation - -Health PPO B 12,261.41 Paid 20 ACT LT-Acting Lieutenant 127.00 222.25 ICMA/RC-Flat Amount 12,840.76 - 21 ACT SC-Acting Shift Commander 30.00 61.50 ICMA/RC-Flat Amount 2 4,307.69 22 CORP FIELD-Corporal Field Supervisor - -ICMA/RC-Percent 7,954.51 120,362.10 23 CORP WATCH-Corporal Watch - - - - Commander 24 FTO-Field Training Officer 140.00 280.00 ICMA/RC-Percent 2 2,958.10 6,846.41 25 NIGHT SHIFT-Night Shift 850.75 536.02 ICMA/RC-Flat Amount 3 - - 26 SGT WATCH-Sergeant Watch Commander - -IMRF 14,139.10 314,201.82 30 PARK DISTRICT-Police Park District -IMRF Life Insurance 31 CPR-CPR - 346.13 50 VAC PAID-Vacation Paid 261.75 8,645.63 IMRF TIER 2 840.99 18,688.48 51 VAC EARNED-Vacation Earned - -IMRF Voluntary 121.42 - 53 VAC PAYOUT-Vacation Payout IMRF Voluntary% 486.50 7,058.03 Run by Leconte Lewis Page 1 of 2 Pay Batch 02/ 12/ 15 54 VAC SW PAID-Vacation Sworn Paid 239.75 10,966.39 IRS Garnishment 200.00 55 VAC SW EARNED-Vacation Sworn Earned - -Optional Life Self 682.43 57 VAC SW PAYOUT-Vacation Sworn Payout Police Dues 802.76 - 58 VAC PT PAID-Vacation Part Time Paid 59 VAC PT EARNED-Vacation Part Time Police Pension 20,693.80 208,817.85 Earned 70 SICK PAID-Sick Paid 186.50 6,070.64 Police Pension-Tier 2 1,789.95 18,062.01 71 SICK EARNED-Sick Earned - -PPOA TAX 28.78 - 74 SICK SW PAID-Sick Sworn Paid 272.50 11,811.07 RHS 2,318.56 75 SICK SW EARN-Sick Sworn Earned - -ROTH IRA 2,427.00 - 90 FLOAT PAID-Floating Paid 16.00 882.00 ROTH IRA Percent 82.12 4,106.14 91 FLOAT EARNED-Floating Earned - -Spousal Support Maintenace 328.15 - 93 FLOAT PT PAID-Floating Part Time Paid 12.00 297.49 Trustmark Voluntary Benefit 694.59 94 FLOAT PT EARN-Float Part-Time Earned - - 96 HOL PAID-Holiday Paid 99 HOL FIRE PAID-Holiday Fire Sworn Paid - - Total 19,501.75 $ 807,559.34 Net $ 516,808.63 Total Payroll Expense $ 884,758.60 Benefits Amount Basic Life Insurance 64.26 Dental 19,713.24 Fire Pension 82,927.12 Health HMO 4,865.29 Health PPO A 32,740.68 Health PPO B 75,319.37 Illinois Municipal Fund 44,617.17 Police Pension 89,779.17 Total 350,026.30 Gross Payroll 884,758.60 Water/Sewer Transfer (43,718.01) Buffalo Grove Golf Transfer (15,748.63) Arboretum Golf Transfer (12,871.14) 812,420.82 Transfers Payroll Account Transfer 516,808.63 ROTH IRA 2,509.12 Illinois State Tax 24,822.05 941 Federal Tax 170,250.39 ICMA Deferred Compensation 28,061.06 RHS-Fire 2,318.56 Flex/Dep Savings 4,839.17 MAP Dues 802.76 Trustmark Voluntary Benefit 694.59 Police Pension 22,483.75 Fire Pension 19,445.05 793,035.13 Run by Leconte Lewis Page 2 of 2 m o 0 0 0 0 0 o 0 0 0 0 0 0 0 75 Q M 0 o ion H H X & & w w N Z U U � � L � � O U. 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COURSE LOCATIONS.........................................................................................................................................38 1 REQUEST FOR PROPOSAL Village of Buffalo Grove Golf Course Maintenance Services RECEIPT OF PROPOSALS Sealed Proposals for Golf Course Maintenance Services are invited and will be received by the Village of Buffalo Grove(hereinafter referred to as The Village)at 50 Raupp Boulevard (Office of the Village Clerk), Buffalo Grove, Illinois 60089 on or before, but not later than 1.0:00 A.II V. Local Time on Wednesday, Vjnujry k 201.5. Proposals will not be publically opened and read aloud. Each Proposer shall be required to submit one original and two copies of their respective Proposal in a sealed envelope or box. Sealed envelopes or packages containing Proposals shall be marked or endorsed: Proposal for Village of Buffalo Grove, Illinois Golf Course Maintenance Services SITE VISIT All Proposers are required to visit both golf courses. Interested parties will meet at 1:30 p ni on II uesday, December 1.6, 2014. at the Buffalo Grove Golf Course,48 Raupp Boulevard, Buffalo Grove, Illinois and then travel to the Arboretum Golf Course site.A sign in sheet will be available and must be completed. GENERAL DESCRIPTION OF WORK The Village of Buffalo Grove owns and operates two 18-hole golf courses,driving ranges,golf and practice teaching areas known as the Arboretum Golf Course(Arboretum)and Buffalo Grove Golf Course (BGGC).The Village of Buffalo Grove wishes to evaluate proposals to assume maintenance of the golf course greens and turf for both golf courses. For information on how to receive a copy of the Proposal Package contact the Office of the Village Clerk at: 847-459-2500 2 HOLDING OF PROPOSALS No Proposal shall be withdrawn after Wednesday, Vjnujry 7, 2015 at L0:00 II without the consent of the Village, for a period of sixty(60)days. QUALIFICATION OF PROPOSERS It is the intention of the Village to award a contract only to the Proposer who furnishes satisfactory evidence that they have the requisite qualifications and ability and that they have sufficient capital and facilities to enable them to complete the work successfully and promptly,and to complete the work within the time named in the Contract Documents. The Village may make such investigations as it deems necessary to determine the qualifications and ability of the Proposers to perform the work,and the Proposer shall furnish to the Village all the information and data for this purpose as the Village may request. The Village reserves the right to reject any and all Proposals if the evidence submitted by,or investigation of a Proposer fails to satisfy the Village that such Proposer is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein or if the Village decides not to proceed with this project. Conditional Proposals will not be accepted. PROPOSAL QUESTIONS All comments or concerns regarding this Proposal shall be addressed to the Village of Buffalo Grove Purchasing Manager via email at BGfinance@vbg.org. All such emails must contain "Golf Course Maintenance Services" in the subject line of the e-mail.This will allow for responses to go to all Proposers in the event that the question has a pertinent relevance to all those involved. All such questions must be received no later than seven (7)calendar days before the Proposals are due. If a Proposer selects not to submit a proposal for this project after receiving the Proposal and Contract documents the Village requests that the Proposer submit a reason for choosing not to submit a proposal to the Village of Buffalo Grove Purchasing Manager via email at BGfinance@vbg.org AWARD OF CONTRACT The Village reserves the right to award a contract which in its judgment is in the best interest of the Village.The Village reserves the right to select which Items listed in the Schedule of Prices shall be included in the contract, including the right to accept or reject any or all proposals,or any part thereof;waive any minor defects, irregularities; and to decide not to award any contract. 3 INSTRUCTIONS TO PROPOSERS 1. Proposal to be made on Schedule of Prices form which is included in the Contract Documents. 2. Public Contract Statements must be signed, notarized and submitted with the Proposal documents. 3. Proposers shall at the time of making its Proposal,and as part of its Proposal,submit a list of all the subcontractors and equipment suppliers with whom it proposes to contract,and the class of work or equipment to be performed or furnished by each. Such list shall not be added to, nor altered,without the written consent of the Village. The Village reserves the right to approve any and all subcontractors and no subcontractor shall be allowed to do work unless they are listed in the Proposers' Proposal,or in a subsequent written statement to the Village. 4. Performance and Payment Bond and Proof of Insurance coverage must be on file with the Village of Buffalo Grove before work can be started. The Village of Buffalo Grove must be named as"additional insured"on the Contractor's general comprehensive liability policies. 5. Proposer shall not under any circumstances be relieved of its liabilities and obligations as set forth in the Contract documents. All transactions of the Village shall be with the Proposers. Subcontractors shall be recognized only in such capacity. 6. Proposer is to provide a detail of the Proposers experience in performing golf course maintenance. 7. Proposer shall provide with the proposal a minimum of three(3) local government references. 8. Proposer shall submit a description of how they expect to address items listed in the Proposal Specifications. 9. The Village reserves the right to award a contract which in its judgment is in the best interest of the Village.The Village reserves the right to select which Items listed in the Schedule of Prices shall be included in the contract, including the right to accept or reject any or all proposals,or any part thereof; waive any minor defects, irregularities;and to decide not to award any contract. 10. Each Proposer shall submit with its Proposal a statement of the address of it's permanent place of business. 11. Any Proposer may be required by the Village to submit additional data to satisfy the Village that such Proposer is prepared to fulfill the Contract, if it is awarded to them. 12. Proposers shall inform themselves of all the conditions under which the work is to be performed. 13. Proposers shall provide all information and complete the signature block on page 8 hereof. 14. The Proposer to whom a contract is awarded will not be allowed any extra compensation by reason of any matters or things concerning which the Proposer did not inform itself prior to submitting it's proposal. The successful Proposer must employ,so far as possible,such methods and means in the carrying out of this work as will not cause any interruption or interference with any other Village activity. 4 VILLAGE OF BUFFALO GROVE PUBLIC CONTRACT STATEMENTS The Village of Buffalo Grove is required to obtain certain information in the administration and awarding of public contracts. The following Public Contract Statements shall be executed and notarized. PUBLIC CONTRACT STATEMENTS CERTIFICATION OF CONTRACTOR/PROPOSERS In order to comply with 720 Illinois Compiled Statutes 5/33 E-1 et seq.,the Village of Buffalo Grove requires the following certification be acknowledged: The below-signed Proposers/contractor hereby certifies that it is not barred from Bidding or supplying any goods,services or construction let by the Village of Buffalo Grove with or without Bid,due to any violation of either Section 5/33 E-3 or 5/33 E-4 of Article 33E,Public Contracts,of the Chapter 720 of the Illinois Compiled Statutes,as amended. This act relates to interference with public contracting,Bid rigging and rotating,kickbacks,and Biding. CERTIFICATION RELATIVE TO 65 ILCS 5/11-42.1.1 In order to comply with 65 Illinois Complied Statutes 5/11-42.1.1,the Village of Buffalo Grove requires the following certification: The undersigned does hereby swear and affirm that it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue unless it is contesting,in accordance with the procedures established by the appropriate revenue Act,its liability for the tax or the amount of the tax. The undersigned further understands that making a false statement herein:(1)is a Class A Misdemeanor,and(2)voids the contract and allows the Village to recover all amounts paid to it under the contract. CONFLICT OF INTEREST The Village of Buffalo Grove Municipal Code requires the following verification relative to conflict of interest and compliance with general ethics requirements of the Village: The undersigned supplier hereby represents and warrants to the Village of Buffalo Grove as a term and condition of acceptance of this(Proposal or purchase order)that none of the following Village Officials is either an officer or director of supplier or owns five percent(5%)or more of the Supplier: the Village President,the members of the Village Board of Trustees,the Village Clerk,the Village Treasurer,the members of the Zoning Board of Appeals and the Plan Commission, the Village Manager and their Assistant or Assistants,or the heads of the various departments within the Village. If the foregoing representation and warranty is inaccurate,state the name of the Village official who either is an officer or director of your business entity or owns five percent(5%)or more thereof: (Official) Print Name of Contractor/Proposers/Supplier Signature Title Subscribed and Sworn to before me this day of 2015. Notary Public Notary Expiration Date �s SCHEDULE OF PRICES Village of Buffalo Grove Golf Course Maintenance Services TO: THE VILLAGE OF BUFFALO GROVE, ILLINOIS FULL NAME OF PROPOSER: MAIN BUSINESS ADDRESS: PLACE OF BUSINESS: The undersigned,declares that it has carefully examined the proposed work,the Contract Documents, and all other documents referred to or mentioned in the Contract Documents and it proposes and agrees, if this Proposal is accepted,that it will contract with the Village,in the form of the Contract attached,to complete the Work titled "Golf Course Maintenance Services,"and that it will take in full payment therefore the sums set forth in the following Schedule of Prices. SCHEDULE OF PRICES A. The Proposer agrees to provide golf course maintenance services for a 10 month golf season at the Buffalo Grove Golf Course at$ per season. B. The Proposer agrees to provide golf course maintenance services for a 10 month golf season at the Arboretum Golf Course at $ per season. C. The Proposer agrees to provide golf course maintenance services for a 10 month golf season at the Arboretum Golf Course and Buffalo Grove Golf Course at $ per season. Option D. The Proposer agrees to provide parking lot snow removal services at the Buffalo Grove Golf Course at $ per season up to 38 inches and $ per inch above 38 inches. Option E. The Proposer agrees to provide parking lot snow removal services at the Arboretum Golf Course at$ per season up to 38 inches and $ per inch above 38 inches. Option F. The Proposer agrees to provide parking lot snow removal services at the Arboretum Golf Course and Buffalo Grove Golf Course at$ per season up to 38 inches and $ per inch above 38 inches. 2nd year contract option -the above payments shall be adjusted by percent 3rd year contract option -the above payments shall be adjusted by percent 4th year contract option -the above payments shall be adjusted by percent 5th year contract option—the above payments shall be adjusted by percent 6 REFERENCE LISTING Contact Name: Municipality: Dates Employed: to Phone Number or E-mail address: Contact Name: Municipality: Dates Employed: to Phone Number or E-mail address: Contact Name: Municipality: Dates Employed: to Phone Number or E-mail address: Contact Name: Municipality: Dates Employed: to Phone Number or E-mail address: SCHEDULE OF PRICES Village of Buffalo Grove Golf Course Maintenance Services SUBCONTRACTOR LISTING Proposer, intends to employ the following listed subcontractors for the following enumerated classes of work and is not to alter or add to such list without the written consent of the Village. SUBCONTRACTOR CLASS OF WORK 1. 2. 3. 4. ................................................................................................................................................................................................................................................................................................................................................... Date Legal Entity (Sign here) By (Print Name) Phone E-mail 8 VILLAGE OF BUFFALO GROVE Golf Course Maintenance Services PROPOSAL SPECIFICATIONS Each Proposer shall submit as part of its proposal a Management Plan,setting out how it proposes to maintain each golf course.The management plan shall address all of the maintenance standards listed below,include a staffing level for 12 months, position descriptions and organizational chart,and a plan for minor capital projects using proposed staff.The Village will review all proposals and likely select the Proposer whose proposal is most responsive to the Village of Buffalo Grove's goals and whose plan provides a realistic means of maintaining the courses to our current standards Maintenance Standards 1)Greens and Practice Putting Greens: a. Mowing:Greens and practice putting greens shall be mowed on a daily basis or with a frequency according to the weather.Approximate mowing heights and dates: Arboretum: Opening Day to April 25 0.150 April 26 to October 15 0.120 October 16 to Closing Day 0.140 Mowing speed should average a minimum stimpmeter reading of 10.0 feet. Buffalo Grove Golf Course: Opening Day to April 25 0.150 April 26 to October 15 0.125 October 16 to Closing Day 0.140 Mowing speed should average a minimum stimpmeter reading of 10.0 feet. b.Top-dress all greens and practice greens at least twice per season and as needed to maintain a smooth surface. c. Fertilization:All greens and practice putting greens shall be fertilized in order to maintain color and growth. d.Weed Control:All greens and practice greens shall be maintained to minimize foreign grasses and weeds. e.Aerification:All greens and practice greens shall be aerified as required by wear factors and/or weather but not less than once per season. 9 1)Greens and Practice Putting Greens: (cont.) f. Hole Location:The hole locations will be changed in a daily rotation that will divide the green into 6 sections and will vary the pattern to attain the least amount of wear to the green.The frequency of cup changing may vary due to weather and amount of play. g. Rolling: Greens shall be rolled 4 times per week. (Arboretum only) h.Green Collars and Approaches:The putting green collars will be maintained to practice putting green specifications as listed above with the exception of the mowing height,which will be at approximately 0.45 inch throughout the growing season. 2)Tees(all areas used for tee surfaces): a. Mowing:Tees shall be mowed 3 times weekly or as determined by growth and/or weather.The mowing height will be approximately 0.38 inch at the Arboretum and 0.75 inch at the Buffalo Grove Golf Course. b.Top-dress:All tees shall be top-dressed as necessary to fill divots and level tee surfaces. c.Weed Control:All tees shall be maintained to minimize foreign grasses and weeds. d. Fertilization:All tees shall be fertilized in order to maintain growth and color. e.Aerification:All tees shall be aerified as required by wear factors and/or weather. f. Divots: Divots shall be filled twice per week for all par 3 tees,and once per week for all other tees. Buckets with a mixture of loam(seed shall be placed at all par 3 holes with a suitable scoop for filling divots. Bare areas of tees shall be regenerated by removing top soil,adding loam and seeding.Tee markers shall be moved on a daily basis to reduce wear,lengthen or shorten the hole,or to compensate for unfavorable weather conditions. 3) Fairways: a. Mowing: Fairways shall be mowed 3 times weekly or as determined by growth and/or weather. Approximate mowing heights and dates: Arboretum: Opening Day to Closing Day 0.45 inch Buffalo Grove Golf Course: Opening Day to April 25 1.0 inch April 26 to October 15 0.75 inch October 16 to Closing Day 1.0 inch b. Mowing Directions: Mowing directions will be alternated to avoid grain development. c.Aerification:All fairways shall be aerified as required by wear factors and/or weather. d.Weed Control:All fairways shall be maintained to minimize foreign grasses and weeds. e. Fairway Collars:The mowing height will be approximately 1-1/4 inch.Two passes with the mower will be made around the fairway portion of the collar and 1 pass around the green portion of the collar. In areas between the bunkers and the collars, a narrower pass may be made to accommodate this narrow passage. 1.0 4) Irrigation (all equipment required to irrigate greens,tees and fairways): a.The golf course shall be irrigated as necessary to support proper growth of the golf course. b. Preventative Maintenance:The Contractor shall provide ongoing preventive maintenance to the irrigation equipment and pump systems as recommended by the manufacturers of the various equipment and as described in these specifications. c.Winterization:The Contractor shall winterize the system using compressed air.The system shall be blown out in such a manner to ensure that all water is evacuated from the system. Blow out should move from the pump house outward. Isolation valves as needed to prevent water from re-entering pipes already winterized.All drains shall be opened for water to drain out and re-closed for the winter.The Contractor will be responsible for all repairs and replacement to irrigation equipment due to improper winterization. 6) Edging: a.All edges of sidewalks,porches,and cart paths must be kept. Edging of valve boxes, meter boxes,etc.,shall be done as needed to make sure that there is no obstruction of play from growth in these areas. 7)Sand Traps: a.All sand traps shall be edged as necessary to maintain a neat lip, raked,and tilled with fresh sand to maintain a 4 inch depth on slopes and a 5 inch depth at the bottom.An approximate 1 inch lip will be maintained around the edge of the bunker from the top of the sand to the soil line. 8)Trash and Debris Removal: a.Trash and debris removal shall be taken care of on a daily basis. 9)Animal Control: a.Animal control is necessary in order to prevent wild animals from coming and damaging the golf course property. 10) Equipment: a. Maintenance Equipment:The contractor shall be responsible for providing all maintenance equipment necessary for the maintenance of each golf course.A list of proposed equipment shall be included in the proposal response. b. Equipment Storage:All equipment proposed to be used for golf course maintenance must be stored at the designated equipment facility at each course. At the termination of the contract the Contractor shall have 14 calendar days to remove all maintenance equipment. c. Equipment Purchase:The Village of Buffalo Grove has attached an inventory of equipment currently owned by the Village(Appendix C.). It must be noted in the proposal If the proposer elects to purchase this equipment from the Village.Terms of the equipment purchase must be clearly stated in the proposal. 11) Material: a.General:The Contractor will be responsible for providing all materials,including, but not limited to, such items as sprays,forestry equipment,sod,grass seed, loam,sand,fertilizers,gravel, herbicides, fungicides,signs,litter baskets,testing kits,etc.,as needed for the maintenance of each golf course. The Contractor will be responsible for proper storage of all chemicals in accordance with all applicable laws and regulations,including,without limitation,the State of Illinois and OSHA regulations. b. Markers and golf equipment:The CONTRACTOR will be responsible for furnishing litter baskets, rakes, hazard stakes and painted lines,signage,tee markers, hole cups,flags and flag poles, hole indicators,out-of-bounds markers and painted lines and the general equipment for golf needs. 12) Pesticides: a.At least one worker and one supervisor shall be required to have an Illinois Pesticide Applicators license and be experienced in the use of pesticides on golf courses.Workers shall also have experience with fertilizer applications and general knowledge of types of fertilizer available.All treatments shall be made under the direction of the Golf Course Superintendent.Workers shall be required to keep records of all applications made to the golf courses. 13)Snow Removal Option: a.Snow/ice removal shall consist of the Contractor using 1/2-or 1-ton pickups with to remove all snow/ice from the surface of the parking lots.After the Contractor removes snow/ice from the parking lot,the Village shall apply rock salt to parking lot pavement surfaces. Remove snow/ice from all walks, ramps,and steps out to the parking lot to ensure clear access from the parking lot to the Club House facilities 1.2 Schedule Routine course maintenance is expected to take place between the hours of: Weekdays 5:30 a.m.—2:00 p.m. (Monday—Friday) Weekends 5:00 a.m.—8:00 a.m. (Saturday—Sunday) Snow removal is expected to take place on an as needed basis. Contract Term The Village will enter into a one(1)year contract with four(4) possible one(1)year extensions from the date of award.At the end of any contract term,The Village of Buffalo Grove reserves the right to extend this contract for a period of up to sixty(60)days for the purpose of securing a new contract. The Village may cancel services with the Proposer as set forth in Termination of the Contract, item 13 as listed in the General Conditions of the Contract,without incurring any termination fees. Definitions Stimpmeter: The Stimpmeter is a device used to measure the speed of a golf course putting green by applying a known force to a golf ball and measuring the distance traveled in feet. When referred to as a "stimp speed", public courses traditionally have greens rolling at a 10.0 when using a Stimpmeter. Top Dress: To apply material to(as land or a road)without working it in. In most cases,the golf course is Top Dressed with sand (dry)once the area is aerified to alleviate root compaction.The sand works its way into the soil/root structure which helps with a healthy root recovery. Fertilization: A practice of applying a fungicide,herbicide,or material to promote healthy growth of turf.This application is done on a monthly basis depending on conditions to prevent a weakened root structure of varieties of turf. Weed Control: Usually done by spraying weed controlling chemicals to prevent the area of turf from being overtaken by weeds.This would include the spraying of fungicides,herbicides,and or pesticides depending on location and growing conditions. Aerification: A process typically done twice a season that relieves soil compaction,it provides a method to improve the soil mixture around the highest part of a green's roots and it reduces or prevents the accumulation of excess thatch.The areas on a golf course that are traditionally aerifed are the greens, tee boxes,as well as fairways. 1.3 Evaluation and Selection Criteria Proposals will be evaluated by a selection committee made up of Village staff,which will subsequently present its recommendation to the Buffalo Grove Village Council.The recommendation for the successful Vendor will be based on the following: 20% Vendor's experience,capacity and capability to provide the required equipment and maintenance services in a professional,timely, reliable and secure manner. 20% Vendor's understanding of the Village's technical requirements and demonstrated ability to meet or exceed the same. 35% The cost of providing the services. 10% Ability to interact productively with Village staff,as required. 15% Information obtained through reference checks. 1.4 PERFORMANCE AND PAYMENT BOND Bond Number: KNOW ALL MEN BYTHESE PRESENTS,That as Principal,and as Surety,are held and firmly bound unto the full and just sum of Dollars ($ ),lawful money of the UNITED STATES OF AMERICA for the payment of which sum of money well and truly to be made, we bind ourselves, heirs, executors, administrators, successors and assigns,jointly and severally,firmly by these presents; WHEREAS,The Principal has entered into a certain written Contract, dated day of 2015,with the for as described in the foregoing Contract. NOW THE CONDITIONS OF THIS OBLIGATION ARE SUCH that if the said Principal shall in all respects will and truly keep and perform the said Contract, and shall pay all sums of money due or to become due, for any labor, materials, apparatus, fixtures or equipment furnished for the purpose of construction of the work provided in said Contract, and shall remove and replace any defects in workmanship or materials which may be apparent or may develop within a period of one (1)year from the date of final acceptance, then this obligation shall be null and void; otherwise it shall remain in full force and effect. And the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to the work to be performed thereunder of the specifications accompanying the same shall in any way affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the work or to the specifications. 1.5 IN WITNESS WHEREOF,we have hereunto set our hands and seal this day of 12015. (SEAL) (SEAL) (SEAL) (SEAL) Principal WITNESS: (If Individual or Firm) ATTEST: (If Corporation) (SEAL) (SEAL) Surety ATTEST: (Surety) 1.6 GENERAL CONDITIONS OF THE CONTRACT 1. Contract Security The Contractor shall furnish a Performance and Payment bond in an amount at least equal to 100 percent of the aggregate amount of the Contract as security for the faithful performance of the Contract and for the payment of all persons performing labor and furnishing materials in connection with this Contract. 2. Contractor's Insurance Proposer(hereinafter sometimes referred to as"contractor") shall procure and maintain,for the duration of the contract, insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives,employees or subcontractors. A. Minimum Scope of Insurance: Coverage shall be at least as broad as: 1. Insurance Services Office Commercial General Liability occurrence form CG 0001 with the Village named as additional insured,on a form at least as broad as the ISO Additional Insured Endorsement CG 2010 and CG 2026 2. Insurance Service Office Business Auto Liability coverage form number CA 0001,Symbol 01 "Any Auto." 3. Workers'Compensation as required by the Labor Code of the State of Illinois and Employers' Liability insurance. B. Minimum Limits of Insurance: Contractor shall maintain limits no less than: 1. Commercial General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage.The general aggregate shall be twice the required occurrence limit. Minimum General Aggregate shall be no less than $2,000,000 or a project/contract specific aggregate of$1,000,000. 2. Business Automobile Liability:$1,000,000 combined single limit per accident for bodily injury and property damage. 3. Workers'Compensation and Employers' Liability:Workers' Compensation coverage with statutory limits and Employers' Liability limits of$500,000 per accident. 4. Environmental Impairment/Pollution Liability: $1,000,000 combined single limit per occurrence for bodily injury, property damage and remediation costs 1. C. Deductibles and Self-Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the Village. At the option of the Village, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as it respects the Village, its officials,agents, employees and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigation, claim administration and defense expenses. D.Other Insurance Provisions The policies are to contain,or be endorsed to contain,the following provisions: 1. General Liability and Automobile Liability Coverages: The Village, its officials,agents,employees and volunteers are to be covered as insureds as respects: liability arising out of activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, leased or used by the Contractor; or automobiles owned, leased,hired or borrowed by the Contractor.The coverage shall contain no special limitations on the scope of protection afforded to the Village, its officials,agents, employees and volunteers. 2. The Contractor's insurance coverage shall be primary as respects the Village, its officials,agents, employees and volunteers.Any insurance or self-insurance maintained by the Village, its officials, agents,employees and volunteers shall be excess of Contractor's insurance and shall not contribute with it. 3. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Village, its officials,agents,employees and volunteers. 4. The Contractor's insurance shall contain a Severability of Interests/Cross Liability clause or language stating that Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought,except with respect to the limits of the insurer's liability. 5. If any commercial general liability insurance is being provided under an excess or umbrella liability policy that does not"follow form,"then the Contractor shall be required to name the Village, its officials,employees,agents and volunteers as additional insureds 6. All general liability coverages shall be provided on an occurrence policy form.Claims-made general liability policies will not be accepted. 7. The contractor and all subcontractors hereby agree to waive any limitation as to the amount of contribution recoverable against them by the Village. This specifically includes any limitation imposed by any state statute, regulation,or case law including any Workers'Compensation Act provision that applies a limitation to the amount recoverable in contribution such as Kotecki v. Cyclops Welding 1.8 E. All Coverages: Each insurance policy required by this paragraph shall be endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail,return receipt requested, has been given to the Village. F. Acceptability of Insurers Insurance is to be placed with insurers with a Best's rating of no less than A-, VII and licensed to do business in the State of Illinois. G. Verification of Coverage Contractor shall furnish the Village with certificates of insurance naming the Village and the its officials, agents, employees, and volunteers as additional insured's and with original endorsements, affecting coverage required herein.The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be received and approved by the Village before any work commences. The Village reserves the right to request full certified copies of the insurance policies and endorsements. H. Subcontractors Contractor shall include all subcontractors as insured's under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage's for subcontractors shall be subject to all of the requirements stated herein. I. Assumption of Liability The contractor assumes liability for all injury to or death of any person or persons including employees of the contractor,any subcontractor,any supplier or any other person and assumes liability for all damage to property sustained by any person or persons occasioned by or in any way arising out of any work performed pursuant to the Contract. 1.0 J. Indemnity/Hold Harmless Provision 1. To the fullest extent permitted by law, the Contractor hereby agrees to defend, indemnify and hold harmless the Village, its officials, agents and employees against all injuries, deaths, loss,damages, claims, patent claims,suits, liabilities,judgments,cost and expenses,which may in anywise accrue against the Village, its officials,agents and employees arising in whole or in part or in consequence of the performance of this work by the Contractor, its employees, or subcontractors, or which may in anywise result therefore, except that arising out of the sole legal cause of the Village, its agents or employees, the Contractor shall, at its own expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections therewith, and, if any judgment shall be rendered against the Village, its officials,agents and employees in any such action,the Contractor shall, at its own expense, satisfy and discharge the same. Contractor expressly understands and agrees that any performance bond or insurance policies required by this contract, or otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify, keep and save harmless and defend the Village, its officials,agents and employees as herein provided. 2. Kotecki Waiver. In addition to the requirements set forth above,the Contractor(and any subcontractor into whose subcontract this clause is incorporated) agrees to assume the entire liability for all personal injury claims suffered by its own employees and waives any limitation of liability defense based upon the Worker's Compensation Act and cases decided there under. Contractor agrees to indemnify and defend the Village from and against all such loss, expense, damage or injury, including reasonable attorneys' fees, which the Village may sustain as a result of personal injury claims by Contractor's employees, except to the extent those claims arise as a result of the Village's own negligence. 3. Retention of Payments: The Contractor further agrees that to the extent that money is due the Contractor by virtue of this contract as shall be considered necessary in the judgment of the Village, may be retained by the Village to protect itself against said loss until such claims, suits, or judgments shall have been settled or discharged and/or evidence to that effect shall have been furnished to the satisfaction of the Village. 4. Patent Fees and Royalties: Contractor shall indemnify and hold harmless the Village and anyone directly or indirectly employed by either of them from and against all claims, damages, losses, and expenses (including attorneys' fees and court and arbitration costs) arising out of any infringement of patent rights or copyrights incident to the use in the performance of the work or resulting from the incorporation in the work of any invention, design, process, product, or device not specified in the Contract Documents, and shall defend all such claims in connection with any alleged infringement of such rights. 20 5. Certificate of Authority and Surety Certificate The Contractor shall furnish the Village with a current Certificate of Authority or Surety Certificate issued by the Illinois Department of Insurance (IDOI) for the bonding company that they are using. The Contractor shall also furnish the Village with a current Certificate of Authority issued by the Illinois Department of Insurance(IDOI)for the insurance company that they are using. 6. Specifications The Specifications and any work shown thereon shall be executed the same as if specifically mentioned herein. Should any discrepancy In the specifications appear,the ruling of the Village of Buffalo Grove Golf Course Superintendent (Golf Course Superintendent ) on the interpretation thereof shall be final and binding. It is the intention of these Specifications to provide for this service in a complete, thorough and workman-like manner. The Contractor to whom the work is awarded shall furnish all materials, labor, tools, appliances, appurtenances, and all things necessary to complete the work in accordance with these Specifications, and anything omitted that may be interpreted as reasonably necessary to such completion is to included in the services to be rendered. 7. Changes If the Golf Course Superintendent deems it proper or necessary in the execution of the work to make any alteration which will increase or diminish the quantity of labor or material or the expense of the work, even to the elimination of one or more items, such alteration shall not annul or vitiate the Contract hereby entered into. The elimination of any part of the work shall not increase the unit price for any of the remaining work. The value of any work added shall be based on the rates and prices named in the Contract, and Proposal, when such rates and prices cover the class of work added, otherwise the value shall be determined by mutual Contract between the Village and Contractor, before such work shall be commenced. 8. Extra Work No claim whatsoever will be allowed the Contractor for changes, extra work or material not completed or necessary for the completion of the work described,or for a greater amount of money than is hereby stipulated to be paid, unless the change in or addition to the work requiring additional outlay by the Contractor is first ordered in writing by the Golf Course Superintendent , and the price therefore agreed to in writing. Minor changes or small modifications in the specifications which may be made to suit some special condition or situation shall not be construed as a precedent for like changes at other times, nor shall such modifications be construed by the Contractor as removing the work from the classification given in the Proposal,and placing it under the category of"Extra Work". 21. 9. Notice of Starting Work The Contractor shall notify the Golf Course Superintendent forty-eight (48) hours before beginning any work on this Contract each year, or of its intention so to do; in case of a temporary suspension of the work he shall give a similar notice before resuming same. 10. Supervision The Golf Course Superintendent shall have override power to superintend and direct the work, and the Contractor shall perform all of the work herein specified, to the entire satisfaction, approval and acceptance of the Golf Course Superintendent. 11. Contractor's Representative The Contractor shall have at all times a competent supervisor or superintendent, who shall have full authority to act for the Contractor and to receive and execute orders from the Golf Course Superintendent , and any instructions given to such superintendent or person, executing work for the Contractor,shall be binding on the Contractor as though it was personally given to the Contractor. 12. Workers The Contractor shall employ competent staff and shall discharge, at the request of the Golf Course Superintendent , any incompetent, unfaithful, abusive or disorderly workers in its employ. None but staff expert in their respective branches of work shall be employed where special skill is required. 13. Termination of Contract This Agreement may be terminated, in whole or in part, by either party if the other party substantially fails to fulfill its obligations under this Agreement through no fault of the terminating party; or the Village may terminate this Agreement, in whole or in part, for its convenience. However, no such termination may be effected unless the terminating party gives the other party: (1) not less than ninety (90) calendar days written notice by certified mail of intent to terminate, and (2) an opportunity for a meeting with the terminating party before termination. If this Agreement is terminated by either party, the contractor shall be paid for services performed to the effective date of termination, including reimbursable expenses. 14. Request for Payment The Village will make payment for completed work pursuant to Local Government Prompt Payment Act. (50 ILCS 505/1 et seq.)All work performed under this contract shall be billed on a monthly basis. 22 15. Automated Clearing House Payment The Village prefers to pay all vendors via Automated Clearing House payments(ACH).ACH payments will be processed to checking and savings accounts. Appendix A. (ACH Authorization Form) should be completed to enable the Village to process your payment. In addition to the ACH Authorization form,a cancelled check or preprinted deposit slip with your account information will be required to complete the documentation needed and ensure the Village processes the payment properly. After the Bid/RFP award please forward the completed form to apfinance@vbg.org or fax to 847-777-6045. Once payments have been approved and processed an email notification will be sent to the designated email account on your ACH authorization form indicating when the funds were transferred,the amount transferred,and the invoice number that pertains to the payment. 16. Freedom of Information Act Within five(5) business days after the Village's Notice to the Contractor of the Village's receipt of a request made pursuant to the Illinois Freedom of Information Act[ILCS 140/1 et seq.—herein "FOIA"], the Contractor shall furnish all requested records in the Contractor's possession which are in any manner related to this Contract,including but not limited to any documentation related to the Village and associated therewith. The Contractor shall not apply any costs or charge any fees to the Village or any other person,firm or corporation for its procurement and retrieval of such records in the Contractor's possession which are sought to be copied or reviewed in accordance with such FOIA request or requests. The Contractor shall defend, indemnify and hold harmless the Village including its several departments and including its officers and employees and shall pay all of the Costs associated with such FOIA request or requests including Costs arising from the Contractor's failure or alleged failure to timely furnish such documentation and/or arising from the Contractor's failure or alleged failure otherwise to comply with the FOIA,whether or not associated with the Contractor's and/or the Village's defense of any litigation associated therewith. In addition, if the Contractor requests the Village to deny the FOIA request or any portion thereof by utilizing one or more of the lawful exemptions provided for in the FOIA,the Contractor shall pay all Costs in connection therewith. As used herein, "in the Contractor's possession" includes documents in the possession of any of the Contractor's officers,agents,employees and/or independent contractors;and "Costs" includes but is not limited to attorneys fees,witness fees,filing fees and any and all other expenses—whether incurred by the Village or the Contractor. 23 VILLAGE OF BUFFALO GROVE CONTRACT GOLF COURSE MAINTENANCE SERVICES THIS CONTRACT, made this day of , 2015, by and between the VILLAGE OF BUFFALO GROVE (hereinafter called the "Village") a Municipal Corporation acting through its President, and Board of Trustees, and Proposer awarded the contract. hereinafter called the"Contractor." WITNESSETH WHEREAS,the Village has heretofore solicited Proposals for all the work and services and for the doing of all things included within the hereinafter specified service, and the Village of Buffalo Grove did award the Contractor a contract for said services: NOW THEREFORE, for and in consideration of their mutual promises, covenant undertaking and Contract, the parties hereto do hereby agree as follows: ARTICLE I -WORK TO BE DONE BY THE CONTRACTOR Contractor agrees, at its own cost and expense, to do all work and to furnish all the labor, materials, equipment and other property to do,construct, install,and complete all the works and services included,all in full accordance with and in compliance with and as required by the hereinafter specified Specifications and Contract Documents for said works and services,and to do,at its own cost and expense,all other things required of the Contractor by said Contract Documents. 24 ARTICLE II -CONTRACT DOCUMENTS The Contract Documents herein mentioned include all of the Contract Documents, including but not limited to the following: 1. Village of Buffalo Grove Golf Course Maintenance Services 2. The General Conditions of the Contract 3. The Contract 4. The Specifications 5. Public Contract Statements 6. Schedule of Prices 7. Insurance Certificates and Insurance Policies mentioned or referred to in the foregoing documents 8. Any and all other documents or papers included or referred to in the foregoing documents all of which documents are on file in the Office of the Village Clerk, 50 Raupp Boulevard, Buffalo Grove, Illinois, all said documents being hereby incorporated herein and made a part herein by reference the same as if set forth herein. ARTICLE III -CONTRACT AMOUNT The Contractor agrees to receive and accept the unit price as set forth in the Schedule of Prices as full compensation for furnishing all materials and equipment and for doing all the work contemplated and embraced in the Contract; also for all loss or damage arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the execution of the work until its acceptance by the Village, and for all risks of every description connected with the work; also for well and faithfully completing the work,and the whole thereof, in the manner and according to and in compliance with the Specifications and Contract Documents and the requirements of the Village Golf Course Superintendent. 25 ARTICLE IV—CONFLICT BETWEEN COMPONENT PARTS OF CONTRACT In the event that any provision in any of the following component parts of this Contract conflicts with any provision in any other of the following component parts, the provision in the component part which follows it numerically except as may be otherwise specifically stated applies. Said component parts are the following: 1. General Conditions of Contract 2. Proposal Documents and Specifications 3. Schedule of Prices 4. The Contract This Contract is intended to conform in all respects to applicable statutes of the State in which the work is to be constructed,and if any part or provision of this Contract conflicts therewith,the said statute shall govern. ARTICLE V The Village agrees with said Contractor to employ, and does hereby employ, the said Contractor to provide the materials and do all the work, and do all other things hereinabove mentioned, according to the terms and conditions hereinabove contained or referred to, for the prices aforementioned, and hereby contracts to pay the same at the time, in the manner and upon the conditions set forth or referred to in the Specifications and Contract Documents; and the said parties for themselves, their heirs, executors, administrators, successors and assigns,do hereby agree to the full performance of the covenants herein contained. 26 ARTICLE VI—MISCELLANEOUS PROVISIONS A. Contractor shall comply with all applicable laws, regulations and rules promulgated by any federal, state, local,or other governmental authority or regulatory body pertaining to all aspects of the Work, now in effect, or which may become in effect during the performance of the Work. The scope of the laws, regulations, and rules referred to in this paragraph includes, but is in no way limited to, the Illinois Human Rights Act, Illinois Equal Pay Act of 2003, Occupational Safety & Health Act along with the standards and regulations promulgated pursuant thereto (including but not limited to those safety requirements involving work on elevated platforms),all forms of traffic regulations, public utility, Interstate and Intrastate Commerce Commission regulations, Workers' Compensation Laws, Public Construction Bond Act, Prevailing Wage Laws, Public Works Preference Act, Employment of Illinois Workers on Public Works Act, USA Security Act, federal Social Security Act (and any of its titles), and any other law, rule or regulation of the Illinois Department of Labor, Department of Transportation, Illinois Environmental Protection Act, Illinois Department of Natural Resources, Illinois Department of Human Rights, Human Rights Commission, EEOC,and the Village of Buffalo Grove. B. Contractor shall comply with the provisions of the Illinois Public Works Employment Discrimination Act and the Illinois Human Rights Act/Equal Opportunity Clause which, pursuant to Illinois law, are deemed to be part of this Contract. The relevant provisions will be fully incorporated into the Contract by reference and set forth in full. C. Contractor agrees to furnish all documentation related to this Agreement and any documentation related to the Village required under an Illinois Freedom of Information Act (ILCS 140/1 et. seq.) ("FOIA") request within five (5)days after Village issues notice of such request to Contractor. Contractor agrees to defend, indemnify and hold harmless the Village, and agrees to pay all reasonable costs connected therewith (including, but not limited to reasonable attorney's and witness fees, filing fees and any other expenses) for the Village to defend any and all causes, actions, causes of action, disputes, prosecutions, or conflicts arising from Contractor's,actual or alleged violation of the FOIA or Contractor's failure to furnish all documentation related to a request within five(5)days after Village issues notice of a request. Furthermore, should Contractor request that Village utilize a lawful exemption under FOIA in relation to any FOIA request thereby denying that request, Contractor agrees to pay all costs connected therewith (such as reasonable attorneys' and witness fees, filing fees and any other expenses) to defend the denial of the request. The defense shall include, but not be limited to, challenged or appealed denials of FOIA requests to either the Illinois Attorney General or a court of competent jurisdiction. Contractor agrees to defend, indemnify and hold harmless the Village,and agrees to pay all costs connected therewith (such as reasonable attorneys' and witness fees,filing fees and any other expenses) to defend any denial of a FOIA request by Contractor's request to utilize a lawful exemption to the Village. 27 VILLAGE OF BUFFALO GROVE CONTRACT Golf Course Maintenance Services CONTRACTOR BY TITLE ATTEST: BY TITLE THE VILLAGE 0F BUFFALO GROVE VILLAGE MANAGER. 28 Appendix A. A t Accounts Payable Department ■ Phone 847-459-2510 Fax 847-777-6045 AUTHORIZATION FOR ACH DEPOSIT OF VENDOR PAYMENT Please email,fax or mail completed &signed form along with a voided check or voided deposit slip(savings account) to: Email: BGFinance@vbg.org Fax: 847-777-6045 or Mail: Village of Buffalo Grove 50 Raupp Blvd. Buffalo Grove, IL. 60089 Payee/Vendor Name: Address: Contact Name: Contact Email (for ACH notification): Complete this section for new enrollments or for financial institution or account changes Select one: ❑ New Enrollment ❑ Financial institution of Account Change Bank Name: Branch (if applicable): City, State Zip: Transit/Routing Number: Bank Account Number: Account Type (check one): F1 Checking Account Savings Account I certify that the information above is true and correct, and that I, as a representative for the above name d company, hereby authorize the Village of Buffalo Grove Account Payable to electronically deposit payments to the designated bank account.This authority remains in full force until The Village of Buffalo Grove Accounts Payable receives written notification requesting a change or cancellation. Signature: Date: Name (printed): Title: For Village of Buffalo Grove use only Vendor Number: Date Received: LL Ln Of z o) o LL o) aLLo a c7w. li w II!pp'����I�ill��l r � llEq� r,; v rr 0 riy 0, ���� rl r yj "^ ��/ o / rl fif/ / 10011 , U rvo' A /r(r< p� U1 ,� 11 1 /r Y ru rqg, �y r / ` ,ii„ �tnVelA i /f� /09 moil w /e m m rn m is l o � � Ln � m ��II m r /�,rr,,, r✓M'"" V I m, r e�� % /,/' Y k Lfl N c-I m c-I W CD e / .uI L 0° CD vi G n I--�-I m r f L 0 � L a o / ao ai E: ` o m U C7o u o aiLL7Qt ILL C7 x T o Of o) o LL o) i o o a (D s" 1 ro I / MN 9�1� v (r f r-1 c14 Ict m c14 Lnci N 7 N ) `_ L i y 3 A LL xO T LL O O to i �1 - - m - - - '� a) APPENDIX C. EQUIPMENT LIST BUFFALO GROVE GOLF CLUB Vehicle Description Equipment Lift John Deere Walking Mower-05 Senior Tire Picker-06 Carryall II -2004 Ezgo Bar cart-98 Toro Greens master 1992 Toro Greens master 2006 Toro Greens master 2006 Toro Greens master 2003 John Deere Tee Mower 2004 John Deere 2653 A 2006 John Deere Fairway Mower 2003 Jacobsen LF 3400 2005 Toro Groundmaster 2003 Toro Groundmaster-2003 Toro Groundmaster-2003 John Deere Progator 2004 John Deere ProGator 2006 Toro Workmaster 1980 John DeereTractor 4320 2006 John Deere Turf Gator 2004 John Deere Turf Gator 2006 Cushman GA60 A 1994 John Deere Aircore 1800 2005 Ford F350-2008 Ford 3415 Tractor 1994 John Deere Tractor 2000 Club Car 2001 31. Club Car 2006 Vrismo Flail mower 2003 Turfco Meter Mat 1998 Sod Cutter 1993 Toro MultiPro Sprayer 2003 Smithco 300gal 1993 Lawn Genie L 72 1993 Buffalo Turbine Blower(tractor attachment) 2000 Progressive mower-2000 Toro Sand Pro 5020 2004 Olathe Chipper 1986 AST PT Surface 2009 Trailmaster Trailer 1988 Redi-haul Trailer1999 Karcher Pressure Washer 2002 Toro Aerator 2008 Toro Aerator-1990 Express Dual 2000-98(reel grinder 1998 AngleMaster-98(bed knife grinder1998 ARBORETUM GOLF COURSE Chevrolet 1 Ton 1991 AngleMaster-02(bed knife grinder)2002 83 Express Dual 2000 (reel grinder) 2002 Toro Greens master 2004 Toro Greens master 3000 2004 Toro Green master 3150 2007 Toro Greens master 3150 2007 Jacobsen Greens V 2000 Jacobsen Greens V 2000 Toro Greens Mower 2009 Toro Greens Mower 2009 32 Toro 62 in. Deck Mower 3280D2007 Toro 62 in. Deck Mower 3280D 0 2007 Toro Groundmaster 3500D 2003 Progressive 120 rough mower-2007 John Deere 2653A 2006 John Deere TC125 sweeper 2001 Toro Workmaster 1983 John Deere Turf GatorUtility 2004 Toro Workmaster 1989 John Deere Turf Gator 2004 Bannerman Turf Slicer 2006 Club Car 2005 Club Car 2005 Chevrolet K2500 2000 John Deere Progator 2001 John Deere Progator 2005 Toro Sand Pro 2004 John Deere 4600 Tractor 2001 Sand Trap Rake 1997 Dakota Top Dresser 2004 SDI Sprayer 1989 John Deere 1800 200 Gal.Sprayer 1998 John Deere Aerator 2000 John Deere Aerator 2000 BA-400Slicer/Aerator 2000 Befco Green Rite 3 1989 Toro Thatching 1989 Deere Top Dresser 2006 Toro Sand Pro 1995 John Deere Walking Mower 2004 Lely WFR Trailer Spreader 2006 Lely WFR Trailer 1995 33 Lely Broadcast Spreader 2006 Lawn Genie 1997 Lowe 6 in.Trench 1994 Tip Green's Spiker/Seeder 2002 Karcher Pressure Washer2003 Buffalo Turbine Blower(tractor attachment)2000 Ryan sod cutter2003 CG25S fork lift2002 34 iN ')gjaitu riiit illy IyawiDl 111vr 1wffakr (i,nve, H 660089 2198 Ihniir 84 f 459 2521 847 459 7906 Golf Course Maintenance Services ADDENDUM #1 TO: Prospective Proposers and Other Interested Parties FROM: Village of Buffalo Grove Finance Department ISSUE DATE: December 16, 2014 SUBJECT: ADDENDUM #1 Note: This Addendum is hereby declared a part of the original proposal documents and in case of conflict,the provisions in the following Addendum shall govern. The following changes and clarifications shall be made to the RFP Documents for the Golf Course Maintenance Services. Q1. Can the Village provide an equipment list with hour meter readings at the pre proposal meeting: Al. Attached Q2. Can the Village provide current staffing with job titles, rate of pay and benefits at the pre proposal meeting: A2. Attached Q3. What is the intention of the Village regarding the sale of small tools, shop tools, office egpt, product inventory etc . that is not included in Appendix C A3. The Village would be open to selling these items in a similar fashion to equipment listed in Appendix C. Q4. Who is responsible for salting walks, ramps, and steps? A4. Village Staff would apply de-icing material to walks, ramps, and steps. m PROSPECTIVE PROPOSERS ARE TO ACKNOWLEDGE RECEIPT OF ADDENDUM #1. PLEAS FAX BACK TO THE VILLAGE OF BUFFALO GROVE AT 847.459.7906,ATTENTION: Purchasing Manager, Brett Robinson. ALSO, PLEASE INCLUDE AND NOTE THIS ADDENDUM IN YOUR PROPOSAL. PROSPECTIVE PROPOSER: SIGNED: DATE: Buffalo Grove Golf Course Equipment Inventory—Hours Used as of 12/12/2014 JD fairway 3215E 2102 hrs.-- Jacobsen fairway LF550 843 hrs.-- Jacobsen fairway LF 3400 3411 hrs.— JD Gator 1338 hrs. JD Gator 621 hrs.— JD Gator 1613 hrs.— JD Pro Gator 1213 hrs.— JD Pro Gator 951 hrs.— JD Tractor 4320 3652 hrs.— JD Tractor for range 4100 2985 hrs.— JD Bank mower 2653 A 2504 hrs.— JD Bank mower 2653 A 2006 hrs.— Toro Greens 3100 1107 hrs.— Toro Greens 3150 2304 hrs.— Toro Greens 3150 2278 hrs.— Toro Sandpro 5040 311 hrs.— Toro Sandpro 5020 3657 hrs.— Toro Groundmaster 3280 D 979 hrs.— Toro Groundmaster 3280 D 958 hrs.— Toro Groundmaster 3280 D 912 hrs.— Toro Ground Master 328 D 2958 hrs.— Ford Tractor 3415 4170 hrs.— ASV PT 50 598 hrs.— Club car turf carryall 1 2883 hrs.— Club car turf carryall 2 1066 hrs.— Vermer Chipper 1250 2619 hrs.— Multi Pro 1250 Spray Pro 615 hrs. ARBORETUM GOLF CLUB EQUIPMENT INVENTORY DECEMBER 11,2014 DESCRIPTION DATE PURCHASED HOURS TORO Workman 3200 1997 3689 Grounds Master 3280 D (62") 2007 3166 Grounds Master 3280 D (62") 2007 3044 Grounds Master 3500-D 2003 2026 SandPro 5020 2005 3133 SandPro 5040 2012 1166 Greens Master 3100 2004 2553 Greens Master 3150 Q 2009 1393 Greens Master 3150 2008 1353 Greens Master 3150 2007 1187 Greens Master 3150 2007 1133 Workmaster(sprayer 100 gallon) 1989 2950 Workmaster 1980 3200 TORO Topdresser 1800 1994 TORO SandPro Spiker Atttachment 1995 TORO Thatching Reels 1989 GreensPro 1240 Roller 2014 61 JOHN DEERE Aercore 800 aerator 2000 Aercore 800 aerator 2000 JD Gator TX 2010 1205 JD Turf Gator 2004 3318 JD Turf Gator 1997 JD 2653A 2006 918 JD ProGator 2030 2000 2013 JD ProGator 2030 2005 298 JD Topdresser 100 2006 JD 4600 Tractor 2001 5645 JD 4320 Tractor 2011 1060 Express Dual 2000 2002 305 AngleMaster 2000 2002 302 JD 22 Walk 1994 JD 22 B Walk 2005 JD 125 Sweeper 2001 JD ProGator 2030 w/JD HD300 Sprayer 2011 351 JD 1500 Aerator 2006 JACOBSEN - BURRIS LF3400 Fairway Mower 2012 619 LF3400 Fairway Mower 2012 651 Pro-Flex 120 Rough Mower 2007 GENERAL Club Car cart 2007 Club Car cart 2007 Bobcat7753 1992 3801 Forklift GC255 2004 9117 Bannerman Turf Slicer 2000 Tip Spiker/Seeder 2001 Buffalo Turbine blower 2000 Lawn Genie 1997 Lely Spreader 2006 Lely Spreader 2006 SDI 100 gallon Sprayer 1989 Dakota Turf Tender 2004 Karcher Pressure Washer 2003 Ryan Sod Cutter 2003 Trion Work Station Lift 2005 0 0 W W z z z z g g IL a N O O O O O N O O O O O O O O ON Ot Ot eel eel eel eel O N eel eel eel eel eel eel eel O O m m g g 0 W 0 0 O O O O Q N 1 O O O O O .0C C z z w z v v v v v v cn z z I— 7 7 m cz cz cz cz cz czc m cz cz cz cz cz cz czc uj LL L L C C C C C C C C C C C C C W Z W m � N d' N N 00 00 00 00 d' N N N N N N N ^. a+ ao N N a a a a ao ao ao ao ao ao ao ao W M n N N N 00 00 00 00 N eel eel eel eel eel eel eel �++ m 10 10 n n n n �++ m a v v v v v v It It It It It It N z O ati eti 0 tG tG tG z O O O O O O O O a N 10 00 N N N N N N 00 N N N N N N N yn, to � to to to to to to to � to to to to to to to to 00 6' O O O sal eel eel eel p' O O O O O O O O tD N N N N N N N N O O O O O O O a N M n N N N N M Ja 00 N N M eel eel N N N N N M tD tD tD tD tD tD tD . . . . . . . . . . . . . . . . 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Q, W W a, W W a, °0 Q, .0 a, C C m V�l�.l '< LL y y y y y y cc y y y y y y y y V �.�.� O O 3 y y y y y y 3 y y y y y y y .. l7 l7 N Q Q Q Q Q Q a N Q Q Q Q Q Q Q OT N z O O i i i i i i i i i i i i i i i } fV W .�� m 3 C C C C C C 3 C C C C C C C C OJ E i—I O O O O O O O O O O O O O O O U m N + T j �" 0000000 00000000 N C C IC:')gjaitu riit illy IyawiDl 111vr 1wffakr (i,nve, H 660089 2198 Ihniir 84 f 459 2521 847 459 7906 Golf Course Maintenance Services ADDENDUM #2 TO: Prospective Proposers and Other Interested Parties FROM: Village of Buffalo Grove Finance Department ISSUE DATE: December 22, 2014 SUBJECT: ADDENDUM #2 Note: This Addendum is hereby declared a part of the original proposal documents and in case of conflict,the provisions in the following Addendum shall govern. The following changes and clarifications shall be made to the RFP Documents for the Golf Course Maintenance Services. Q1. Why is a Performance and Payment Bond is required for the job? Al. The Village of Buffalo Grove aligns itself with State Bill (30 ILCS 550/1) and requires performance bonds on projects over$50,000 Q2. Is the Superintendent on the Contractor's payroll or the Village's payroll? A2. Buffalo Grove expects that the Contractor will provide for a Superintendent or management type position. Buffalo Grove at it's sole discretion may retain a member of staff to ease the transition to the new service.This member of Buffalo Grove staff would operate in an advisory capacity only and would not manage the Contractor's staff in any way. Q3. Can an alternative proposal be provided? A3. A secondary alternate proposal can be provided. Q4. As for Utilities (electric, gas, etc.), will that be split between the village and the contractor? If it falls on the contractor, can a 3 year historical be provided?Are we expected to pay rent for the buildings and for how many months.Will the utilities (gas,electric,water,sewer) be out responsibility? A4. The Village will not charge rent for facilities, or utility costs. Utility usage is expected to remainli��� similar to previous years. If the utility usage seems excessive the Village may revisit this item during contract extensions. Q5. Would the village entertain a lease agreement for the equipment? AS. No, Buffalo Grove will either sell this equipment to the Contractor or sell the equipment via auction. Q6. For the early order fertilizer cost, is that deferred cost passed on to the contractor?The chemical inventory, If we elect to purchase this what is the dollar amount of? A6. See attached Q7. Would the village be willing to share the current maintenance budget? A7. Budget information is available at http://www.vbg.org/530/Budget Q8. Are we subject to any Bargaining agreements that the Village has with trade Unions or any Prevailing Wage requirements we have to meet? A8. Based upon a recent ruling by IDOL, Buffalo Grove has determined that the work described in this project is not subject to prevailing wage. Q9. Can you please provide a specific annual chemical treatment plan for each course including Products and frequency? A9. See attached Q10. If there are serious repair issues with the well pump or irrigation pumps is that our responsibility? A10. No, capital improvements remain the responsibility of the Village of Buffalo Grove. PROSPECTIVE PROPOSERS ARE TO ACKNOWLEDGE RECEIPT OF ADDENDUM #1. PLEASE FAX BACK TO THE VILLAGE OF BUFFALO GROVE AT 847.459.7906,ATTENTION: Purchasing Manager, Brett Robinson. ALSO, PLEASE INCLUDE AND NOTE THIS ADDENDUM IN YOUR PROPOSAL. 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Honor Intrinsic, 1 case Lexicon Intrinsic, 3 cases Arthur Clesen $11,325.00 due July 10, 2015 DaconilAction, 12 cases Secure, 1 case Headway, 1 link pack Arthur Clesen $4,536.00 due June 1, 2015 Sixteen90 90 gallons Reinders $4,850 due July 3, 2015 Bayleton, 1 case Banol, 1 case BTSI $4,440 due April 15, 2015 Disarm, 4 cases Quicksilver, 8jugs BTSI $3,582 due June 2015 Civitas, 18 cases BTSI $3,582 due July 2015 Civitas, 18 cases Buffalo Grove Consery FS $10,817.58 due June 2015 Xzemplar Honor Intrinsic, 1 case Lexicon Intrinsic, 3 cases Arthur Clesen $4,594.00 due July 10, 2015 Heritage, 2—6 lbs.jugs Instrata, 1 case Reinders $4,850 due July 3, 2015 Bayleton, 1 case Banol, 1 case I illy Iy�Gil�l�111vr 1wffakr (i,nve, H 660089 2198 Ihniir 84 f 459 2521 847 459 7906 Golf Course Maintenance Services ADDENDUM #3 TO: Prospective Proposers and Other Interested Parties FROM: Village of Buffalo Grove Finance Department ISSUE DATE: January 5, 2015 SUBJECT: ADDENDUM #3 Note: This Addendum is hereby declared a part of the original proposal documents and in case of conflict,the provisions in the following Addendum shall govern. The following changes and clarifications shall be made to the RFP Documents for the Golf Course Maintenance Services. Q1. There appears to be some inconsistencies between the equipment list in the RFP and the list provided in Addendum # 1, can you address those variances? Al. Arboretum: JAC GKV= Should not be on the list of equipment—surplused several years ago Club Car Cart=Should not be on the list of equipment(privately owned). JD 1800 200 Gal Sprayer=Should not be on the list of equipment—surplused several years ago. Toro Sand Rake= Should not be on the list of equipment—surplused several years ago. Toro Sand Pro =Should not be on the list of equipment—surplused several years ago. Cushman GA 60=Should not be on the list of equipment—surplused several years ago. Bannerman-400S=On Site Lawn Genie=On Site Senior Tire Picker=at Buffalo Grove GC, should only be on equipment list at BGGC 5' brush hog=on site (add to list) Drag brush =on site (add to list) Buffalo Grove: Toro GM =Should not be on the list of equipment—surplused JD Tee Mower=Should not be on the list of equipment—surplused several years ago SmithCo 300 gal. =Should not be on the list of equipment—surplused several years ago JD Aercore 1800=at Arboretum maintenance, should only be on equipment list at Arboretum Toro Aerator= Should not be on the list of equipment—surplused several years ago Trailmaster Trailer=at Arboretum maintenance, should only be on equipment list at Arboretum Lely WFR Spreader=On site (add to list) JD Utility Trailer=On site (add to list) PROSPECTIVE PROPOSERS ARE TO ACKNOWLEDGE RECEIPT OF ADDENDUM #1. PLEASE FAX BACK TO THE VILLAGE OF BUFFALO GROVE AT 847.459.7906,ATTENTION: Purchasing Manager, Brett Robinson. ALSO, PLEASE INCLUDE AND NOTE THIS ADDENDUM IN YOUR PROPOSAL. PROSPECTIVE PROPOSER: SIGNED: DATE: Reliable Property Services Golf Course Maintenance Proposal For The Village of Buffalo Grove January 7, 2015 ,,� w iw�.• a �i�s P d� 61 i i i r u u i, ORIGINAL r n t f. r �y� ��;. ,,./ ,,,,, .... �/. ,'�!/ 1 ! r rl r r.. � /�l/�,/;,,,J. r �14iuY / J r r i�Y / ✓„1,,,,/ ,�r�l(1' �rJ./ ( r �. ��ry',ry 1 r/�/ ,/(,r, e(o� /4 r(Ir✓ � //.� W �. k'„ I.., �/.�J / r.�. �/ i .. �r�l ( , � .n./.r // // � ...�, �� W'✓� 5�,� i ���,.i/ rilri) tl�rl,%,� /.. � I/% ,:,r. � � �f � �i.� �. d .,r / � / l � (', 4 .N � „l / r, riw ,��-a ,: ,, a� ,/lr ,.r lJ r l r.Y, � r /, f:/ r/ n II; � / r ✓� r ,: / ,r//��( I�r 1I��7 � Wn � � Uf ,r f �e/ /1,I/, r r i✓✓� r / ,I /n ✓, / !/n,, J Reliable PROPERTY SERVICES TABLE OF CONTENTS Page Cover Letter 1 I. Public Contracts Statement 3 II. Schedule of Prices 4 III. Executive Summary 6 IV. Company Information 8 V. Company History 9 VI. Reliable Golf Services Maintenance Experience 10 VII. Reliable Golf Services Management Team 11 VIII. Reliable Property Services Leadership Team 12 IX. Management Plan for Arboretum Golf Club 13 X. Management Plan for Buffalo Grove Golf Club 23 XI. Staffing Levels 33 a. Anticipated Leadership and Organizational Chart 34 b. Typical Staffing Levels —Arboretum Golf Club 37 c. Typical Staffing Levels —Buffalo Grove Golf Club 38 XII. Equipment List 39 XIII. Terms of Equipment Purchase 45 XIV. Reliable Property Services Financial Statement 46 XV. Reliable Property Services Reference Listing 47 XVI. Clients and References 48 XVII. Addendum Acknowledgments 50 I i�r.. i.Aryu rr �, ..fir,./f/,oi //,{ eI.,H no,J, / //�p � J r.•i, �%r� g�..���, f�i /,nf" vl i i� �I(rlri „/ ! /. I.. ,fi/ � l� I ^�j/. ,P`irl. /.� � I! ,�! � ✓<,��,� ti// I 1,1,� /r1 rJ ,// ,.p/rr �'/, l /lu / /�Jf./ / ,� „r .. / (( ,r p,�N,,r,l�W -„%�L..,�Y /� t I I ,,.1, / / 1 11/ m ✓11r/ /Ir, f/////a.J.l.. /Y ��� �� Jre� !,i/ ( G r/ /,,/.. ��1" r 1.l�.� I %f�, ,,u � Y ii � / � r /i d r�'ih/, , !✓, �I,�/�,,, // 1 ( f, / // �� d �I �fN/rir �/ /F� /� �6 � f�, , f /rY., , ,.�/ 11 r � 1 a„� � f/�✓✓ ri„ !;r/i, !/,,,� //yr,v.. ,., p, i`, r ,e� i�I1N,r,� o 1 ,I ly fl�/1 r. /,/1% ✓f�, / ,6,,; r .�, , ® o;z!r 111✓,r�',, ry�� Y!/ /'i,'/,„�Io ;9� r/i«�;,r ,z �i, r" '" !,'r 1/,,� /IrI, P,/f/, M�� fW f�1 � � �i, 1 � �✓ r���Vr r„����,��, L��y�JJ��y%' Y L Reliable PROPERTY SERVICES COVER LETTER January 6,2015 The Village of Buffalo Grove Attn: Brett Robinson,Purchasing Manager Fifty Raupp Boulevard Buffalo Grove,IL 60089-2189 Mr.Robinson: Thank you for the opportunity to submit this response to your Request for Proposal. Reliable Property Services of WI. hereby agrees to furnish all labor, material, and equipment to perform the golf course and grounds maintenance work as specified in the request for proposal issued by The Village of Buffalo Grove, IL titled "Golf Course Maintenance Services" issued on December 12, 2014 and Addendum#1 issued on December 16,2014 and Addendum#2 issued on December 22,2014. Reliable Golf Services, a division of Reliable Property Services,has over 130 years of combined experience in the comprehensive maintenance of golf courses and golf course properties. This experience can develop a maintenance program that ensures your course will be receiving the best possible care, while freeing you from the tedious day to day issues created by Human Resource issues and labor management and allowing you to focus on growing your golf business. Hiring Reliable Golf Services also includes access to the many other services offered by Reliable Property Services including golf course construction capabilities, landscape design and construction services and snow plowing and deicing expertise from the 7`"largest snow removal company in the United States. As requested, Reliable Property Services has also included a proposal for the removal of snow from the parking lots, interior walks and ramps for both courses based on the following criteria. Snow plowing operations will begin when 1" of snow has accumulated and continue until the lots, drives and ramps are cleared of all snow. Snow shoveling operations will begin when approx. '/2" of snow has accumulated and will continue until all snow is cleared from the interior walks of both properties. ALL DEICING ACTIVITIES WILL BE DONE BY THE VILLAGE OF BUFFALO GROVE. No municipal walks that abut the properties are included in the snow removal proposal. While our proposal is all inclusive for the maintenance work specified, The Village of Buffalo Grove shall provide an adequate maintenance building and outdoor storage area at Arboretum and Buffalo Grove Golf Club, pay for all utilities (except telephone and internet service), normal building upkeep, and the cost of any additional storage requirements that might be mandated by government statutes. The Village of Buffalo Grove is also responsible for all utilities required to operate the pump stations and the wells. 1 ((fIff I / rI/r ll! JJ�Y�l'/r1��I1/�/////01 rpf o�,IIrn ulr l�li���J I111 I j�f�+J 1�I �ll . Pl,y Y 11;.r. ,..A I N ✓1 I1. /.1 ( 11 rr,'.:rr k r!r „,:, / ;/,// P( ,! ,�: v"� �„ i o,rr � Y; �, �,,, //p >� r .. / ��i .�%/,,, /,J,lr ,r r dJ.r,l r ��1./,./ II 4-1�., � r,✓rl�/ ,.! %/ //i i',. / 1 /_, /,. r, r,�I,,. 1 JS . ✓i o ,.. r e )r; r 1 .(. /(d �� r r,//,/ // r/,/r G �1,. S I s r V „, PF � i,,, � 9�s /1 Il, G- 1 �,,, N✓ ��� � ,., fit, /l,/ � /, / / ���1� r A5" ���, ,y i y� r,� Y.s,�V, 7J .,. a✓f��r � J �e����� / //I i:� �, �� .; � (f ll�jd sri//� /�///!I11r�1r�11/rc 1„ yrlly,,> l�ll /i/>�,�� fy �, r r. ,. '�1���/01r'F/ R�rrlG1✓'� / y ,/� ', // '„l,,n/il'r �lsr,r/i�n,iGir,;,/%1(G�%.1lrl ;,.ry I e f v I�1�;�,� �'✓7 I, /,/,rbi'11r�'�i�(I,a�� r Py%'/!� ////�1/ / 1 � I I �/ // / �� r,; 1� l a °; l� " ! �✓��,i;�r r y�i!f l/ i� i ,,/ i�11 %'rd , ! ���I Reliable PROPERTY SERVICES For the purposes of this RFP,we propose the following payment terms: Maintenance of the Golf Course(s): 9 equal payments payable February lst thru Oct lst (Annual Performance Bond cost will be added to the February Invoice) Contracted work outside the scope of the Maintenance Agreement will be billed upon completion and due in 30 days from receipt of the invoice. Snow Removal: 4 equal payments December Vt thru March 1 st Work for both the Maintenance and the Snow Removal will be invoiced on the 1st day of month with payment due by the 30th day of the same month. Reliable Golf Services will provide snow removal services only with a properly executed golf course maintenance contract. Fertilizer and Chemical Early Order Inventory Reliable Golf Services will pay for the fertilizer and chemicals listed in Addendum #2, dated December 22,2014,with a value of$61,794.61. Attached to this proposal are the detailed information that you requested including a brief history of Reliable Property Services, our financial strength, our client references, and our key personnel that will be serving at Arboretum Golf Course and Buffalo Grove Golf Course. In addition, you will find a detailed daily operations plan, equipment lists, and a staffing level spreadsheet. We have also included a separate agreement that specifies equipment purchase price and terms of the sale. I think it is important to note,that while this is our first venture into maintaining a municipal golf course,we have over 20 years of experience in maintaining both high end Private Country Clubs and privately owned public daily fee courses. Reliable Golf Services will use our 130 years of combined experience to bring that same high level of service and quality golf course conditioning to Arboretum and Buffalo Grove Golf Club. Thank you for the opportunity to submit this proposal for the Golf Course Maintenance and Grounds Maintenance RFP and we look forward to the opportunity to discussing our proposal with you. Please feel free to call with any questions you may have. Respectfully Submitted: Reliable Property Services of Wisconsin Dave Weber President 2 VILLAGE OF BUFFALO GROVE PUBLIC CONTRACT STATEMENTS The Village of Buffalo Grove is required to obtain certain information in the administration and awarding of public contracts. The following Public Contract Statements shall be executed and notarized. PUBLIC CONTRACT STATEMENTS CERTIFICATION OF CONTRACTOR/PROPOSERS In order to comply with 720 Illinois Compiled Statutes 5/33 E-1 et seq.,the Village of Buffalo Grove requires the following certification be acknowledged: The below-signed Proposers/contractor hereby certifies that it is not barred from Bidding or supplying any goods, services or construction let by the Village of Buffalo Grove with or without Bid,due to any violation of either Section 5/33 E-3 or 5/33 E-4 of Article 33E,Public Contracts,of the Chapter 720 of the Illinois Compiled Statutes,as amended.This act relates to interference with public contracting,Bid rigging and rotating,kickbacks,and Biding. CERTIFICATION RELATIVE TO 65 ILCSS/11-42.1.1 In order to comply with 65 Illinois Complied Statutes 5/11-42.1.1,the Village of Buffalo Grove requires the following certification: The undersigned does hereby swear and affirm that it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue unless it is contesting,in accordance with the procedures established by the appropriate revenue Act,its liability for the tax or the amount of the tax.The undersigned further understands that making a false statement herein:(1)is a Class A Misdemeanor,and(2)voids the contract and allows the Village to recover all amounts paid to it under the contract. CONFLICT OF INTEREST The Village of Buffalo Grove Municipal Code requires the following verification relative to conflict of interest and compliance with general ethics requirements of the Village: The undersigned supplier hereby represents and warrants to the Village of Buffalo Grove as a term and condition of acceptance of this(Proposal or purchase order)that none of the following Village Officials is either an officer or director of supplier or owns five percent(5%)or more of the Supplier:the Village President,the members of the Village Board of Trustees,the Village Clerk,the Village Treasurer,the members of the Zoning Board of Appeals and the Plan Commission, the Village Manager and their Assistant or Assistants,orthe heads of the various departments within the Village. If the foregoing representation and warranty is inaccurate,state the name of the Village official who either is an officer or director of your business entity or owns five percent(5%)or more thereof: (Official) } Ise,G L c Print e ofC:ontr .t r/�roposers/�S'upplier Signature Title Subscr ibed an d Sworn to before me this _ dayof yu " l✓� 2015. Notary Public Notary Expiration Date _/ _: J ,s WJanu tt SCHEDULE OF PRICES Village of Buffalo Grove Golf Course Maintenance Services TO: THE VILLAGE OF BUFFALO GROVE, ILLINOIS FULL NAME OF PROPOSER: Reliable Property Services MAIN BUSINESS ADDRESS: 3245 Terminal Drive Saint Paul MN 55121 PLACE OF BUSINESS: 5440 Willow Drive, Suite 1222, Waunakee, WI 53597 The undersigned,declares that it has carefully examined the proposed work,the Contract Documents,and all other documents referred to or mentioned in the Contract Documents and it proposes and agrees,if this Proposal is accepted,that it will contract with the Village,in the form of the Contract attached,to complete the Work titled"Golf Course Maintenance Services,"and that it will take in full payment therefore the sums set forth in the following Schedule ofPrices. SCHEDULE OF PRICES A. The Proposer agrees to provide golf course maintenance services for a 10 month golf season at the Buffalo Grove Golf Course at$ 460 000.00 per season. The Proposer agrees to provide golf course maintenance services for a 10 month golf season at the Arboretum Golf Course at$ 715,000.00 per season. B. The Proposer agrees to provide golf course maintenance services for a 10 month golf season at the Arboretum Golf Course and Buffalo Grove Golf Course at $ 1,100,000.00 perseason. Option D. The Proposer agrees to provide parking lot snow removal services at the Buffalo Grove Golf Course at$ 3,500.00 per season up to 38 inches and$ 125.00 per inch above 38 inches. Option E. The Proposer agrees to provide parking lot snow removal services at the Arboretum Golf Course at$ 4,750.00 per season up to 38 inches and $ 125.00 per inch above 38 inches. Option F. The Proposer agrees to provide parking lot snow removal services at the Arboretum Golf Course and Buffalo Grove Golf Course at$ 7 950.00 per season up to 38 inches and$ 125.00 per inch above 38 inches. 2nd year contract option-the above payments shall be adjusted by 0.0 percent 3rd year contract option -the above payments shall be adjusted by 2.0 percent 4th year contract option-the above payments shall be adjusted by 1.0 percent 5t' year contract option—the above payments shall be adjusted by 1�0 percent *our prices listed above do not include any applicable sales tax. 4 SCHEDULE OF PRICES Village of Buffalo Grove Golf Course Maintenance Services SUBCONTRACTOR LISTING Proposer, intends to employ the following listed subcontractors for the following enumerated classes of work and is not to alter or add to such list without the written consent of the Village. SUBCONTRACTOR CLASS OF WORK 1. 2. 3. 4, Date Legal Entity f (Sign here) By 5V/ (Print Name) 77tU ��1�0 ilJ Phone `y7 Z �/yv ^4,-9Z0 Z E-mail i r r ... r/r t : ram' yr r' .,. r / rOri v:< i.. .... .rroati'•Wx f % 1/ I ,4lli yi b lil Jr /..,/. l / f / %,: H I II Jb/ ,✓I.Y, / l Y 9 /''./:,,,. / /i .,.�n ,r„� �/., r o /> �l a f � !,. l�(%/nrr �f/rt11..;Pl¢„ ,. ,. f.'f✓r 1 1✓ / Arlr. / r/ :; 1 /, / ;,110.,, ;I..�, tl�kr I ,ti/1!� �,,. n r. 0..7"✓ « , 'rf�i/J�r.,;J// 1, ! I ,��1 u'a,i„r� �� p ,.,, hwi ,1".J�.. � �^f, 1 �r/r . �', ."I�l'� ;i�1�v/ �;,hr,. 'I;.,. 1,,,, %xvr�/ ,,,,., :J� � ✓/`k,,a f( rr ,,/'r111J�/d r4F,r//JN,/ly J rr ...s���l. �r. IIIII I � �%/// ,Fy/ ��,fJ,/�rlyl r, ,lr r., Jb r- /yl6i�J r�>Y .Po ,...rr i' v/,,�i�//Irf`�/�1��,�/ ✓,P'N��l'�p�1Kl�ii''1��1� -,�r,�'r. 1 / yrl lo($4ryPP'e1 I.I pllvid� I��I,rlNl,h�/��r/I��r���M>'!,r(,,,/1 /. I Reliable PROPERTY SERVICES III. Executive Summary Reliable Property Services was incorporated 30 years ago and is the largest provider of exterior maintenance services in the Upper Midwest. Our leadership team has the education, experience, and community involvement to continue to deliver a high quality and innovative golf course maintenance approach for The Arboretum Golf Club and Buffalo Grove Golf Course. This will result in meeting your golf clubs objectives and will help maintain effective communications and reporting throughout the term of the contract. We have the capital strength, equipment, golf course maintenance and horticultural expertise, training and safety procedures to meet the goals and standards of the City of Buffalo Grove, IL. Most importantly, we have the commitment, innovation, and process improvements to exceed the expectations of The Arboretum Club and the Buffalo Grove Golf Club, their members and players, and to meet and exceed the golf course conditions and the aesthetic quality required by The City of Buffalo Grove. In 2013, we formed a strategic alliance with The Bruce Company of Wisconsin that has helped Reliable Property Service strengthen the quality and reliability of our summer services delivery. We have assumed responsibility of the golf maintenance division of The Bruce Company and are infusing our extensive knowledge, capital resources, and technology to make a strong division even stronger. Equally important to this transition was Reliable's retention of the equipment and all of the existing golf course management staff, whose knowledge and experience made The Bruce Company so successful. We intend to build upon The Bruce Company's successful and demonstrated history of golf course 1141 maintenance over the last 20 years by continuing to provide excellent playing conditions and developing new techniques and systems to continue to enhance the golfing experience. Many of our services and maintenance practices go relatively unnoticed and occur behind the scenes. We pride ourselves on making the golf course the best it can be prior to the days play, and at the same time reducing any impact our maintenance staff or practices will have on the players. For Reliable Golf Services, it is about making sure the golfers have minimal disruptions and a positive experience when playing their round of golf. One technique we have used at some of our golf courses is the use of '/4 inch tines for aerification on the greens. We have reduced the impact to golfers by reducing the 6 ���I,� 1 I I�n I J �, r 1 Iil,r 0 1 NOMENEEMENNEEM ,:,.. .rr ,,/ V vN✓/m. I rrr „ .,.g, I r/ rr y 4 / oW, , 11;8...,,@ /..:1 lu ",If ":,w, I// ,/ / I ,YU. .Y f.Er,, A . r'. / �.➢ ,. ,1,. Yr Yi ,. G .r( ,/ ,..1_/,'G / , n, �� !. „✓ r:r,, �� l /,I e� ( °/ lI �,� 1 (, r 1�'r, /!16.1 1 '�„�� ,. �� / h/s �: ,l /I .1u1,,,17:�y° � , .„,i, �� ,, , II h} r J ✓� �fr!„ ��l v,r� {� . :) I � il�l /„ >nr,/r Y J / r f✓� ,� r/ia, r,/,:.f.,r,Y../../ m2 ✓ ,%- ,, -r ";��� �< / ,rr.,,rlil�,. �Y, k, ,/r g ,����� V ��C��(��l l „o� , " , N f�/,�i�,�/,���Irr�r��n�/IN���{��/�JI�f�Y ;�� �w,r����a�J°����i(I� ��I� I,��ur, U llf�Lrwr➢, Nu�l�'' R �IIII��IIII r r U 6������IIII Reliable PROPERTY SERVICES amount of disturbance to the greens surface and reducing amount of time required for the greens to heal. When other courses are requiring 2 to 4 weeks for recovery, we have reduced the impact to the players from greens aerification to 1 week or less. The net result has been an increase in playability and less disruption time. Another technique we are experimenting with at some courses is using organic products for soil conditioning, plant nutrition, and building up the plants natural tolerances for disease. While these techniques are in the early stages of development and the costs associated with the programs and not clearly defined, these practices may help reduce the environmental impacts on golf courses and landscapes. Reliable typically has $15 to $20 million in assets and no significant leased equipment exposure. We have the financial stability to provide a meaningful guarantee of our services; this can be difficult for our competitors in an industry where according to PLANET, the national industry organization, most organizations capitalization is 85% debt or long term lease obligations. We will provide a written golf course assessment at the beginning of each season that will form the benchmark guide for evaluation of course conditions. This assessment can then be used to jointly develop a golf course condition improvements program to guide the future maintenance programs. We will also work with the Golf Course Management team for the Village of Buffalo Grove to help develop short and long range development plans to help meet future needs and improvements on the golf course. Reliable Golf Services is excited and proud of the opportunity to develop the relationship with The Village of Buffalo Grove. Similar to our existing golf maintenance projects, we would look forward to long and successful relationship with you. rY r1. q, rl' / l✓ /r I " 7 r /.//'lw�rY ra'"rr,Ylrl'rn rrr --f r vur( / / ( N„J." 1V Y/(i N/,.r,,.J, /r F1,l.I f� A / N , ( JIW.. ✓l /, / /!/"� IY, ,/ �., ��.. I ,l I ,C W d(� /} ry.y(t9 II � YI // ..r / ,,,///,,:.ll/-r.I.? CI, W.e M d ,..,✓ ,..,;., f G/ i r:,l ,,, r.rr,�/., Y /o,/„/�. � d 11 ,,, ...I 1/�.� 1/ / G//� F m✓ ,(... u� ,I�(Ir. ,.r 4r. �". �"..f 1 ,I ,.1 Nf . I >TI /.�,. ;Y��r./ r t% � / uY I/I �,,I a. ` a ... . Il r L�r -�i �I „IV✓,9,ad ,,w r h /,2, � �„ �I / 1iF,ICJ/ r �,,r,,a� r /, / r/�� C�!/l I i/,,, / /tlI/. o � 11t�' ( r r r o� 'v"I',..✓I/ ,, ,r /(�1W� /r!,161i�,�r' „�NirC >�.iu ,'9ie�� ill l r �' rr ,,./„/ ��!�rr!� 1,(/vil rF'i/�,JI(��� ,1 yV Y '1" � r' .1, r!/r/�9ir/�ro!'r;�,,,r✓�s. ��I Reliable PROPERTY SERVICES IV. Company Information Permanent Address/Headquarters Branch Office Reliable Property Services LLC. Reliable Golf Services 3245 Terminal Drive 5440 Willow Road St. Paul, MN 55121 Suite 122 (952) 888-0222 (fax) Waunakee, WI 53597 (952) 888-0222 (office) (608) 709-5545 (office) (608)-709-5547 (fax) www.1t..PSMN.coni Serumswltieomn s111es www.nmikes PSWPS 'Iweommm Associations & Charitable Partners GCSAA WGCSA PLANET pal WTA GLm�.Fti® ftESU ROIIIE DU AI4YT:tluNTPO; IIO 4MCRICA MNLA The Freshwater Society The Ronald McDonald House Wiscofisin Chapter Hearts &Hammers GCSAWI s w ET fvp�"�� P4`e9"ur+J NSIMA sow pl M 9 SI I" ILA mEMBER �a w� MPWN^MMY�WN 8 a✓/ 1.,. n r, r / v o l v.,, ,/ v r ;,.r„ c: r rn>W iv1....o e,r r, r ai, ti, ✓, G" � ,l.d r� d/l !a c 1.1 /// 6 i"1- u > r 1,' 6 M, ;.�� ii . ft✓..� 0,+�'�r.Sri,4Vd). /,�/., 1.. �l r: fl'., ,1 �� r1G ., ,i � u .�,/ rl r ,,� f/ r�,�u ' r...,,r,a ... / ,. ,.. CM.Y r� Elilr'7Ji i rliV P ,.."�Vd� PIIIIRN/" r �.Ir/ r�) 7 ��/ �...��� mf r.� / I� ,iI ( N r //Pf lI✓ a✓,%H % ,rl(4/. J rr,. /r � •:,,i Iva� /n�ri r�,,,,��/. � r 1 , ii,r��, l�y��j�f��� . ;"/�r/ /, � f �, �, f� r � �/%H�4/��r.r/%r r ,:/ ,,,,:il(fa�lf1 "�u yV I Y:: 1, j/ >/�1 li�l'IJ,r r/✓/� �/t'11/lfiF, �tlr�h ly ��/ I'r� , ;�(�; i�e �j'f'/D/� re /,///��rl al� f;l ,Yr i �pl R;�, �er11' UI ,ui '�'� 9 /r/��m�v9 { �I 1N�% >ol✓ �Ial if I'r /,(at �v„ r, , ��� �u,< /." v,';,�. � l�a�✓/F.�r y m,��i 6 ��t�r�er ,¢ �� v r 'd, Reliable PROPERTY SERVICES V. Company History For 30 years, Reliable Property Services has been providing expertise in outdoor maintenance and is now the largest provider of exterior property services in the Upper Midwest. We have grown thanks to the customer experience, value, and innovations that we have provided to golf courses, major corporate headquarters, multi-family associations, and commercial property managers throughout the Midwest. Our affiliations with the Golf Course Superintendents Association of America, the Wisconsin Golf Course Superintendents Association, The Wisconsin Turfgrass Association, and The Bruce Company of Wisconsin have added to our expertise and to our team of experienced exterior maintenance professionals. Since 2002, Reliable has approximately tripled in size as a result of the positive response to new technology implementations and capital investment, which have helped us to grow to be the largest exterior property maintenance company in the Upper Midwest. In 2009 the company opened a new branch in Des Moines, IA and in 2010 opened a new branch in Milwaukee, WI. In 2013, our partnership with The Bruce Company of Wisconsin reinforced the operational strength of our Milwaukee branch and has allowed us to expand on the 20 year history that had been developed in golf course maintenance. This growth has catapulted Reliable to one of the largest exterior maintenance companies in Wisconsin. r r� /r 1) %JI�� r %��/ H/ f 4 Irl/rI1�/rlraif///r�11/r!r/N//iior /%%%H ✓�� 1 1,1i�ldf✓��rtY,, N/yu©IPI6PfNfH " , 9 •, V>: f lx,ry :. .',. 1 %f// I i/ w t i:! ,p,, rl) 1 if ( / �l /, 71 i / f .1 I,rrr; ,ry F r:? 9 /A / �!/.�`1, e Y / I I, lNfrd,,,✓ <1if 1 pl �„ 4,�, „- eU, ,,,m,r.r ,{„ ,.:, a..l 1 � ,�a/u,/ �. 1G✓�v, ✓... U. r/I , / / r�, a<7/I/,u ,...// / v,/,. �� �/� ,uriwll, I,r,.n ( i v1E: �/l��,r� �,/, �k� „�✓. t .1 � r I(��,.. / /r ,1...,rr�. 1, - u 11 U rfu' rt U ,.. ,✓r/ .;,.i ,,, /„�, /��f+,!J���n/;�nl!( I ///f/,,,�/'.°/�/ G 1/�%J�/��/��a// ��°^�I //lynr u;Yf/n�i,/ , � /. I„� ,�- n�ti��fl/✓�ry/I� �i�llrr„i�lf.�/1//r,,..! 'v'r,!;,{�����`Wr�l�.�0. Y %��/'"�%�� ,,,.! u ,,, ! 1.1���'J�I�1/�9A���n yY //^'a�>�Np✓����'yrl;�, �.W .,Y�,...I �u {��'I�InVii m�i,,.11l N�6 r/f/iu>'vir i��UiU'lil tl�i{� Reliable PROPERTY SERVICES VI. Reliable Golf Services Maintenance Experience Reliable Golf Services, a subsidiary of Reliable Property Services, is currently performing golf maintenance services to five golf courses in southern Wisconsin. These courses are listed below along with the year we began the maintenance services: Bishops Bay Country Club,Middleton,WI since 1994 Six Mile Creek Golf Course,Waunakee,WI since 1994 Windwood Golf Course,Watertown,WI since 2003 Edelweiss Chalet Country Club,New Glarus,WI since 2009 Lake Wisconsin Country Club, Prairie du Sac,Wl since 2009 Our same management team has been involved with the golf maintenance division since its inception in 1994, first as The Bruce Company, and then as Reliable Golf Services. We take great pride in the fact that we have been involved with these golf courses for up to 21 years and we have continued to renew the maintenance contracts after the initial contract duration. We take great pride in delivering excellent playing conditions at a reasonable and affordable price, and we believe our longevity and success at these courses is due to our exceptional value and service. Our experience and the level of maintenance at these courses ranges from the Mid-level, semi- private situation to the high-end, private country club. We maintain a wide range of turf conditions from Bentgrass, annual bluegrass, to bluegrass/fescue situations. Our greens management experience ranges from the typical "push-up" style construction, to the USGA constructed green and a little bit of the all profiles in between. These wide ranging construction styles and management programs have afforded us a wide range of experience in managing golf courses. This wide ranging experience also allows us to share all of our knowledge between the courses through our regional meetings and through our Manager of Golf Maintenance position. In addition to our maintenance experience,we have 30 plus years experience in golf construction. Through our background with The Bruce Company, and since 1994, our leadership team members have been directly involved in the construction of new golf course projects, and in large and small golf course remodel projects. We continue to provide remodel and construction services to many golf courses in the Midwest and to the golf courses we maintain. This construction experience continues to provide our customers with logical and constructive short and long range planning, as well as, sound and logical planning for any infrastructure goals that the golf courses may desire. Our management approach is to design a management program that meets your desired level of golf course conditioning, while at the same time stabilizing your annual expenses and removing the chance of costly surprises. Our daily course preparation will revolve around our staff working in harmony with the clubhouse operations staff to determine the scheduling of our operations team to provide a well prepared golf course each and every day. In the end, we continue to look at each of these projects as a long-term relationship and view them as a customer and a partner for the long-term. We view your success in growing and managing your golf courses as part of our responsibility. Your successful business will be our success. 10 i,,r, /t// Nft// ���// ,,. 1 � � r" 1.✓ w ll ✓ (1. w. ,.,, w d l-,Y,l"4 ,.. A fa, r r ,.,9 k o !; U r /, -- ,,n ! L � (✓J 1, /,. !I .(,, 1 V r // ,,> r IGN;✓ q � �I IU (..t 1.I�„�.I �,. ,��, 'n /. /,�,.r "I �� r /,r f ,.r..,. i r. Y! fl.I ,�. / ..w!.. e.,/ ,.... ., � Y.�, C,�,, {.� IY �..r.,.,v., ,>(�,e��w'� .rff�,7l 1 ,nr�,.. / .. �., ���� ��1 r,i iU P!,., ( ��� 7 ,r�'�7/ ,//i��.../ ✓ 1 a lt,��fYh // /„G; ,/// i,� / G r/ J"'1� a, � � ,:1� J��„�I� uM nl I ✓ r ,,/!� � r//r,,/,f r/ ����i�!� �, s I �,r >1s � l/ ;r, 1�r1! ,,.,�./ />� i<, �,,a, r o� J , ,I ��>[� III N� �:✓( r /l�/ii�lr�/. L,�,?iA,,,�l�,/ /�`a!r//81"`'�� n r r, ,� /l,/„///,�lc%�/�/J�I� �l� � ��✓,1/u,�,r �p� n, �JI�I „Fr 7�l�r�r� ,/+, J r�/,r=r, r,iii�,�,� ,!� j � / VY f �A r!>'F Y//O 11 / /'�� %1 l�i%r,/k'�� l l��u i i�n �t J.✓ �r M U, I��rM, V..:li: �� I I vl ,i, �'��Y���G�I�dN�� Reliable PROPERTY SERVICES VII. Reliable Golf Services Manatement Team Reliable is led by an experienced team in Golf Course Management, Landscape Sales, and Operations and Administration. The team responsible for The Arboretum Club and The Buffalo Grove Golf Club will be: Dave Weber- Presides t—Reliable Pro er Services of Wisconsin. Mr. Weber is a 1975 graduate of the University of Wisconsin-Madison with a BS degree in Landscape Architecture. He joined The Bruce Company as a landscape architect and had been with them for the past 36 years. He served as Vice-President of Operations and Golf Course Maintenance for the last 20 years of his service, where he concentrated his efforts on the operations side of golf course maintenance, landscape construction, and landscape maintenance. Mr. Weber joined Reliable Property Services in February 2013 bringing his extensive knowledge and background in golf courses and landscaping to help coordinate the strategic partnership that now exists with The Bruce Company of Wisconsin. Mike Semler- Manager of Golf Course Maintenance Mr. Semler is a 1983 graduate of the University of Wisconsin — Madison with a BS degree in Soil Science, specializing in turfgrass management. He has been involved in golf course maintenance for 33 years as both a golf course superintendent and as the manager of golf maintenance for the Bruce Company. He has also been involved with 5 golf course construction projects and numerous golf course remodeling projects during his 33 year tenure in golf course management. Mr. Semler joined Reliable Property Services in February 2013 when Reliable took ownership of the golf maintenance division of the Bruce Company. He is responsible for all of the golf maintenance operations and has been involved with the golf maintenance operations at Bishops Bay Country Club since 1993. 11 � J1{ pr/i 1 ���n ,r,,r6 r r rH �,, ✓,�o „ r «he,.., !/l 1 ry T /, my o.,, Y „ u Y.,✓/rl f.. Ir //e,1 Y ,� 1 r, Y 1 i ,,. rr,,, fi i%cY:!s,/„ N 1 ,,f%. IN.✓ 111,,,;., / ,. &, Ill, 9, � Yl,, � ir/ ,l/,ri /I' / .::✓Ig I ry NIL L,af..�' .fir - ./ /.. y/ ,,:J./l 'h ,: :;( W l a. I� ek l..,,flG�u ✓,Y r.,../ r�r,,.f 1 , rr rrr„/ �r rr „�r.em i �r ,% i r J), f�:,,.m r r/ ,,,/... // /�,f � I Er,�� ,,I I c� ,r � . ✓, ,, � rlY 3 1 f , « /«/ , � r/�//„/s/�` r, 1� �/ ( �, r � r., rFi q..,ai. I I i i7 /Y �.hM (L�r)e 1,.44y,,,r. r. r 1<w�✓ ,.r„ r�� ; ,r allir /I llc.. I! r,.., .✓h/ rrrr o. (,�.r,,, r,,r �// ,� �,.��/r`,���1;. �,; ' f ✓ N/fNr���u i, �I (f✓/,���iJ��r'���JJI��/i���4(/��'uf�flp'�y ,l ,,,.. �r l' r ,r rl,/,rr�Cia,,.iz..f N'YII� �� look Vu Reliable PROPERTY SERVICES VIII. Reliable Property Services Corporate Leadership Team James Hansen - Chairman and Chief Executive Officer. Mr. Hansen is a graduate of the University of Minnesota and holds an MBA from the University of St Thomas and has been an officer of two fortune 500 companies and CEO of two NASDAQ traded technology businesses. He has served as an adjunct professor at the University of St Thomas since 1984 and has been Chairman of the School Board in Mahtomedi, President of the Jaycees, Chairman of the Freshwater Society and served as a member of Chamber of Commerce board. Mr. Hansen is responsible for the company's achievement of its long term measures of success. Tom HouLnon—President and Chief Operating Officer Mr. Hougnon earned his MBA from the University of St. Thomas and has over 29 years of golf course management, snow removal, grounds maintenance and construction experience. Prior to joining Reliable, Mr. Hougnon was a golf course superintendent and Director of Golf at various clubs in Minnesota. He was a grow-in Superintendent/Director of Golf at four courses and also developed and implemented the Business Plans for the new golf facilities. Mr. Hougnon has been with Reliable Property Services for six years and is responsible for all golf operations, winter and summer maintenance operations, delivery of customer service, safety and process improvement. Mr. Hougnon is also involved with the American Cancer Society and Fort Snelling National Cemetery. Janet Newberg-Chief Administrativecw Janet is a graduate of St. Scholastica College and joined Reliable in 1997 after a career as Controller for a manufacturer with multiple facilities across the United States. Ms. Newberg is responsible for corporate accounting, billing, information services and human resources functions and is supported by a controller, three information specialists, and two support staff. She is a board member of the Lake Rose Neighborhood Association. 12 111 �..rl f GlNr101All Al r..r/r to ll/err rr r ,.�r�. 1M.5f{ B���V✓�;�::.:. �, af{ ��`�N�l���� r�i!//�/�l,l/f��(���� �� !„ly� /Jbrl/,..I/U�.� l ti {/ -�lI �I (I /,r;�1'���?%t���l��lt�.,�9llf,/ { 1W Reliable PROPERTY SERVICES IX. Management Plan for The Arboretum Club OVERVIEW It is the goal of Reliable Golf Services to maintain The Arboretum Club in a manner that will provide an exceptional club experience for the members and all the people who come to The Arboretum Club. Accomplishing this goal means providing the best playing conditions and the best club experience in the area. As the greens keepers entrusted with the task of taking care of the grounds of The Arboretum Club, we consider ourselves, first and foremost, employees of The Arboretum Club who are working for Reliable Golf Services. Our 20 year history includes individuals who consider first what is best for the course and then do what it takes to produce the best product possible. Our philosophy is that the course will be consistently maintained from day to day, April through November, to the highest expectations that The Arboretum Club has become known for. Scheduling and staffing will be done to ensure the greens, tees, and fairways are cut, cups are set, and bunkers are raked ahead of players each morning. Our goal is to provide the best conditions for the players with the least amount of disturbance. MONITORING AND SUPERVISION We will assign a dedicated golf course superintendent and an assistant golf course superintendent to The Arboretum Club. We will also have a mechanic who shares responsibility between the two courses. These individuals are responsible only for The Arboretum Club and they report daily to that golf course. The golf course superintendent has shared responsibility with the Buffalo Grove Golf Course. These individuals are entrusted with monitoring golf course conditions, weather, staff, schedules, the irrigation system, and many other items not listed. In case of emergencies, they are issued cell phones by Reliable Golf Services to ensure they will have 24 hour communication ability. In the absence of the superintendent, the assistant will assume the responsibilities of the superintendent. The superintendent and the assistant superintendent coordinate each day's maintenance needs to make sure our operations align with the club's activities and schedule. They will communicate daily with the golf shop staff to coordinate our staff in a manner that will condition the greens, tees, fairways and bunkers ahead of players and club activities. Our maintenance schedules are put together 1 week ahead of time and then adjusted accordingly the day before, and the morning of,to ensure timely operations. Normal workdays start at 5:30 am during the week and end around 2:00 pm. On the weekends and Holidays we start at 5:00 am and typically finish work around 8:00 am. We have a daily pre-start meeting to make sure the entire staff is aware of all the 13 ! IW 0"lf 27f� I{'lo/ , rrHer mY�rn, fr r - ,o m. i � r H / 1n'Y � � , r,,, / 1l rtl ✓»/,. � I I � td % * f 1 rr;h ; / ✓� �/ g / r/Yh`r,;!�I� ,,.r, , / ii,.:}p/�� ? i P� / /i✓i�/�'Ir�(..,»'F f fi � � f0i� y¢ .. / l�l'!r,,(f /„.lr, /' ?%n, art.»:f ryii . � �� rr... rlf If /1 0/%�l v%Y'",� ���/t fir. V�,14% �r/r,fi� ., t �r✓. /.)� ' Reliable PROPERTY SERVICES activities that are occurring on the golf course that day. First priority jobs are assigned at the pre-start meeting, and we then list each employee's remaining work for the day on our assignment board. Any special assignments or projects required that day are also appointed at this time. Adjustments to this schedule due to changing weather or conditions are typical and are handled by the superintendent or the assistant on a daily basis. First jobs are almost always accomplished and completed before the first players play the golf hole. Greens and pins are typically completed by 8:00 am. Tees, collars and fairways are mowed, and bunkers raked, by 10:30 am. GREENS The goals of maintaining the putting surfaces at The Arboretum Club are smoothness, consistency, health, speed, and firmness. All of our maintenance practices line up to achieve these five goals. Mowing/Rolling: Generally, the greens will be cut 7 days a week to obtain consistency in speed throughout the week. We will use 2 Triplex greens mowers, or similar type mowers. Mowing will typically start in the spring at a height of.150 from Opening Day to April 25th. The height will be lowered to .120 inch to facilitate stimpmeter speeds at a minimum of 10.0 feet. On or about October 161h, 4 I � I��p 'I.I +ill �il tl q i''II I�iIP�I III II P and to course closing, we will raise the cutting height up to .140 inch to bolster plant health and vigor for overwintering. Mowing directions will be alternated daily along with a clean-up pass that is alternated between a full clean-up, to one which , R� is 12-inches from the collar, to a complete elimination of the clean-up pass. Turning of mowers will be done outside of the collars to prevent excessive wear. The greens will be rolled 4 days a week, typically on Monday, Wednesday, Friday, and Saturday. In the spring and fall when growth is minimal and daily mowing is not necessary, the greens may be rolled to take off the dew and prepare the putting surface for play. Pin Setting: Pin locations will be changed on a daily basis. Pin locations will be established by dividing the green into 6 sections, and we will vary the section location to ensure the least amount of wear to the green. Pin locations on the green will be chosen to provide a 4 foot diameter circle around the new pin location that is consistent in slope and fair to the player. Replacement plugs will be re-installed level to the existing surface to prevent any scalping. The frequency of cup changing may vary due to weather and amount of play. Irrigation: Moisture levels across the greens will be closely monitored using moisture probes or soil probes. We will water the putting greens using the irrigation system when plant health is in jeopardy from moisture loss. Hand watering will be used to keep moisture levels as consistent as possible throughout the profile. This strategy can keep 14 I r �- r � i ✓ I�ly,,e ✓/ ! 11 I /' ,;, 1-/ rr/f/ f,��1 /�� �,1 1 �/ rr ,r,,. / l d, i, ✓IIJ>/ �IN� i � ➢//!'ly,(��� S t fIN i%.s���r�)y��J'/��� �N'I// r% f� ��"7 IIr ��f uu� �VIVIVI� IVIVIVUW�� �� /. P , Reliable PROPERTY SERVICES the greens going multiple days before the average moisture level across all the greens is low enough to warrant the use of the irrigation system. Plant Protestants: The greens will be preventatively treated against fungus, insects, and weeds as a part of an overall integrated pest management strategy. We will adhere to an extremely low tolerance level for pests and diseases on greens. Growth regulators will be sprayed on appropriate intervals to provide consistent greens speeds. Growth regulators are also applied to help reduce the growth and competition of poa annua into the bentgrass greens. We will use wetting agents to provide consistent moisture levels across individual greens and provide moisture consistency throughout all greens. We will also make one application of fungicide in the late fall for control of snow mold. Topdressing: The putting surfaces will be topdressed at least 2 times per year. A combination of topdressing, verticutting, and rolling may also be used ensure smoothness and consistency of the putting surfaces. Topdressing will occur on a light basis to ensure the least disturbance to the putting surface. After the sand is applied it will be dragged and/or rolled into the turf canopy before play begins. Nutrition: We will make balanced nutrient applications of fertilizer to the greens. The analyses will be based on soil test results. This fertilizer will typically be applied in the spring and the fall as a granular application. The granular fertilizer used will not only be of an extremely small particle size, but will also be of dispersible technology so it will be undetectable to both the golfer and our mowers after irrigation. During the summer months, lighter rates of liquid fertilizer will be used to spoon feed the greens to prevent surges in growth and keep consistent green speed. Total Nitrogen level is expected to be 2 to 3 pounds ofN/1000 sq. ft. Aerification: The greens are to be core aerified a minimum of one time each year using '/2 inch tines on 2-inch x 2-inch spacing. The smaller tine causes minimal disruption to the putting surface, while still opening up channels for root growth, air exchange, and water infiltration. The greens may also be `vented' using 1/a" needle tines to facilitate gas exchange and water infiltration into the root zone. Venting will be done as needed and typically during a drought and high stress periods. This process proves extremely beneficial to the turf and is largely unnoticeable to the player. TEES The goals of maintaining the tees at The Arboretum Club are to provide the golfer with a smooth, short, and firm teeing surface. The following maintenance practices and standards are done to achieve these goals. Mowing: We plan on using Two triplex mowers will be used to cut the tees at a height of.38 inch. Tees are typically mowed three times each week on Mondays, Wednesdays and Fridays. Some adjustment in the mowing frequency may occur in the spring and fall when growth rates are much slower, or when weather does not permit mowing. 15 �� IN j y 4'c r,/ ,.,, ,r %,,, r!,. r. ,. Y / Y,l a.. ,,.r „ t rA (G :• +r !: /...su✓/I o d/j l � C ((i I o ,rl + f)p�,.ff'. h' � f„^r J/7/�f��, I,„�� ;,A ,, ,' '� //� 4",�rfJB'Yln pl fr;, ,;, //f f/;,,'/i/,r 16� /!1;'(/1 i,r 9. �I!7/ I r �✓� IMII r � r 'fd' �, //Pi;,;/Dry/ 11f��1�'11J1 ( l r�� )r 1, r;l /,7L�/,, ����' Reliable PROPERTY SERVICES Irrigation: The tees are irrigated to keep a low, but sufficient level of moisture in the soil to allow for optimal plant health. We will water the tees using the irrigation system when the majority of the tee surface is in need of water. Tees may be sprayed with a wetting agent for soil moisture consistency and to have the ability to re-wet the soil during extensive dry periods. Plant Protectants: Tees will be sprayed for fungus, insects, and weeds on an as needed basis with an extremely very low level of tolerance as a part of an overall integrated pest management strategy. We will make one application of fungicide in the late fall for control of snow mold. Divots: Divot boxes will be provided for the par 3 tees and will contain the appropriate mix of sand, peat, and bentgrass seed. These divot boxes will be checked each day and re-filled at a minimum of 3 days per week. Divots on the par 3 tees shall be filled 2 times per week and all other tees will have divots filled at least 1 time each week. Nutrition: We will make balanced nutrient applications of fertilizer to the tees. The analyses will be based on soil test results. This fertilizer will typically be applied in the spring and the fall as a granular application. Additional liquid fertilizers are used at light rates during the season to keep the tees growing at an appropriate rate and to keep excellent plant health. Total Nitrogen level is expected to be 2 to 3 pounds of N/1000 sq. ft. Topdressing: The tees will be topdressed 2 times a year with topdressing sand. Topdressing will help reduce the thatch layer and provide a firmer, smoother playing surface. Aerification: Tees will be aerified once each year typically between Memorial Day and Labor Day. Tees will be aerified with 5/8"tines on 2x2 inch spacing. The soil brought up will be reincorporated back into the tee surface and the remaining thatch will be raked up and hauled away. COLLARS & APPROACHES Mowing: We will use a Triplex greensmower to mow the collars and the approach to the greens. Approaches to the greens are considered the first 60 feet of fairway turf from the front edge of the green. The mowing height of the collars will be approximately 0.45 inch. Collars and approaches are mowed three times each week on Mondays, Wednesdays and Fridays. Some adjustment in the mowing frequency may occur in the spring and fall when growth rates are much slower, or when weather does not permit mowing. Collars will have the same cultural practices, application of pesticides, and fertilization as greens. Approaches will have the same cultural practices, application of pesticides, and fertilization as fairways. 16 -101010 1 mom , :,, r y.r+ yr'" . vi✓l Y ✓r'N v'p t r qn, u,. ,...r .if f NlOY„' I ✓+ 7 r� ., I �_.. 6/,D /YI J;�,.9/�( .,./. r F !( 14/ ,/, l rr ,/1 (.,/I ,/.r rr /, �.. .l fr/y � it '��:..1 1, I I v '.y" a��iy. r.. r ,,. „ ,.., L.r., r!/ I/ ,1,(,� ,r- / i,. ! rr,✓'��. G��1 / r, r., w r " ,/./ ,.. i /% /�,�r,✓ ��� P I f�i�� � �;J �fr Jf6�,% s ����,,,r r f ��,���r/ /il r, !✓ r �J (1'� � „rl1 {I d If� I r�/f`���i✓/Jr���� (��l �iT�(�/�fd�,��� (.,, ';r.;� .�,� r vi{ p I /11�J �„il/rfir', r py Reliable PROPERTY SERVICES FAIRWAYS The goals of maintaining the fairways at The Arboretum Club CC are consistency and firmness. The following maintenance practices line up to achieve these goals. Mowing: We will typically use two 5-reel mowers set at .45 inch to cut the fairways. Fairways will typically be / i mowed three days a week on Monday, Wednesday and Friday. The mowing direction will be alternated between the diagonals and straight on. We will make every effort to stay ahead of play and provide a dewless, cut playing surface starting with the first group. Irrigation: Watering will be done on an as needed basis. The fairways will be irrigated based on soil moisture levels, the needs of the turfgrass, and on the weather forecast. Watering using the irrigation system occurs to keep soil moisture on fairways at a sufficient level for healthy turf growth and to maintain a firm surface. We will perform some hand watering to the dryer areas of the fairways when conditions warrant, increasing soil moisture without overwatering the wet areas. Wet spots and standing water are typically not acceptable. Fairways will be sprayed with a wetting agent during droughty periods to help achieve soil moisture consistency and to have the ability to re-wet the soil. Plant Protectants: Fairways will be sprayed for diseases, insects, and weeds on an as needed basis with a very low level of tolerance for pests. When needed, fairways will be sprayed with a preventative insecticide. We will also make one application of fungicide in the late fall for control of snow mold. Nutrition: We will make balanced nutrient applications of fertilizer to the fairways. The analyses will be based on soil test results. This fertilizer will typically be applied in the spring and the fall as a granular application. Applications of liquid fertilizer may be used during the summer months at light rates to increase plant health and color, without a surge in growth. Total Nitrogen level is expected to be 2 to 3 pounds of N/1000 sq. ft. Aerification: The fairways will be core aerified using 3/4 inch hollow tines once each year. Typically this will be done in September or October after all major events are finished for the year. Cores will be pulled, allowed to dry, and then ground up. The remaining soil will be dragged back into the turf canopy to help eliminate the thatch layer. The remaining fluff and thatch will be blown into the rough and ground up to make it disappear. We may also use solid tine aerification during the season using '/2 inch tines to help facilitate air exchange and water penetration into the soil. This process goes virtually unnoticeable to the golfing membership. 17 r�I r�r ru r v . r4 to ✓>.�Yt' Y li, �6 Y.,IJ P iiv .,7( y4M'p% ./'�,., �,ry i II f lr fl l�, YII JY�/ o� � r/ f ,./,r..✓ �(�� , f� �1 ,, , h r r��r m ,� /1' r�i>J,rt✓ J G �lFfl o ., /.r � �, Jdl .PYMJ, ,. i,. WV. is u, /. , �, r , ✓ym,. i Y,",,r, n r/� � I, .Y/ i,e �� p 1� /alm /, „. /, �tirPuB��Y,b u Reliable PROPERTY SERVICES FAIRWAY COLLARS We will mow 2 passes around the fairway portion of the collar and 1 pass around the green complex at a height of 1-1/4 inches. This collar will be mowed 2 times per week. ROUGH Mowing: The rough will be mowed with rotary rough mowers and will be at a height of 2.0. to 2.5 inches. Typically the entire rough is mowed once per week and then areas with the fastest growth are re-mowed before the weekend. Trimming: Trimming around trees, O.B. Stakes, and signs will typically be done every other week using a string trimmer. Herbicide: Herbicides will be applied to control weeds and crabgrass. The entire rough will be treated for dicot weeds one time per year. Spot treatment applications will be made on an as needed basis throughout the rest of the season to keep weeds under control. The rough will be treated preventatively in the spring with an herbicide for crabgrass control. Some areas may also be treated post-emergent to control crabgrass. Insecticide: We do not intend to make any insecticide application to the rough. Any Insecticide treatments to control any insects, if necessary, will be applied on an as needed basis, with the consent of The Club at an additional cost to The Club. Nutrients: We will make one application of a granular fertilizer in the spring. The rate of nitrogen will be approximately 0.9 lb of Nitrogen per 1000 sq. ft. for the application. Fall Clean Up: We will blow leaves from greens, tees, fairways and bunkers into the surrounding rough and then grind them up using appropriate mowers equipped with leaf mulching capability. Leaf blowing and mulching will be done on a daily basis when leaves are falling. DEEP ROUGH Herbicides will be applied in the spring to the entire deep rough. We will mow these areas 1 time in the fall to a height of 6 inches. GREEN AND BUNKER BANKS Banks will be mowed with the appropriate bank mowing equipment at a height of 2.0 to 2.5 inches. The banks will be mowed one to two times each week. Fertilizer applications will occur in spring using a granular product and the rate of Nitrogen will be approximately 1# of N/1000 sq. ft. Herbicide applications will be consistent with applications made to the rough. 18 p(i/ 0/oI err I /rr, ✓/ N » � ,, /,/, f, / !/ Ild r. Nn✓ /� , n <¢, , ( !r » ,!/iI ,,? e,,Arl Y ,ivl Jr r!,.,o,,, ,..y,r!r�i ndi),. -�- NAA ,y.,,fir{�,f rr ✓ I f, ,.... ,l ,.,,,. r n f� ,�-a, r,/o 9 - rr � f..ti, VI �ir,:. .,, �.y �'� r f ,:r �IWY N � , ,f�� / I 1 '1, l�r�r"»�,) »i„�f���i �,r����,/ hN /// ,I� I rm�",V!. r ,r s,r ��/,i,r✓� � fir// U i y�1' �Nr f // / k r rr /1,�✓ur r ;�,Y,//��1��Y��r✓i/�Naf � N v r, NW�w,rrlr�I Irai» r��yIINIQ�% Jdfr"1 J�/�i ,���N, ,1 ,,, �r..i �'f ✓',}'Gf7 nI f��J�1�1���,�, /rrl r,l�rr,�o��//��(/� fi ?r'» �Nf:-/1!�INf�l+r t, N�,I�. � 1.6 ,��)d�Y�rh n',�r II Iu�Q'rkr„1/ Nb17/,ar.!r vr�"N �I�����IIIIIIII � Reliable PROPERTY SERVICES SAND BUNKERS Raking: Sand bunkers will be raked using mechanical sand trap rake equipment. We will hand rake the faces and slopes of the green side bunkers. The mechanical rakes will remain in the bottom of these bunkers and off of the steepest slopes. The bunkers will be raked 5 to 6 times per week using two machines to stay ahead of play. Crews will measure the depth of sand to maintain a 5-inch sand cover on the bottom, and a 4-inch cover on the slopes. Any problems with broken or missing rakes will be replaced as quickly as possible. Edging: Bunkers will be hard edged two times during the season and trimmed using string trimmers every other week. During both types of edging, weeds will be pulled. We will maintain a 1-inch lip around the entire bunker. Additional Sand: Each year we will install up to a total of 4 loads of bunker sand to the existing bunkers to help maintain sand depth. Any additional needs above these 4 loads would be handled on an approved Time and Material basis. Repairs: After heavy rain events, we will make every effort possible to repairing the sand bunkers and getting them back into playable condition as quickly as possible. PRACTICE TEE No practice tee maintenance is included. TRAFFIC CONTROL AND COURSE MARKING We will use ropes, stakes,poles, signs and paint to control traffic and mark the course for play. The ropes and stakes will be moved frequently to prevent excessive wear to the turf. We will supply all course marking paint and will paint all necessary tournament ground markings and/or designations. We will supply out of bounds stakes and we will check them regularly for proper marking. We will supply all of the litter baskets, rakes, paint, signs, tee markers, cups, poles, flags...etc. on the course, at the practice area, and at the clubhouse area. We will replace these items as needed when they are in an unacceptable condition. All changes to colors or design will be approved by the Golf Course Superintendent/Liaison. All golf course markings will conform to the PGA's publication, "Defining and Marking the Golf Course". 19 �rr1lrt"lrll lI �ft�t ���i , /�l1 n"ll��r .a�,rvr ,: t _,,. .. f r. ,tF v r �,.,r n. r /„„ i✓,w r/ ,,. yp u.l n rv/ rya" 1 , V I ,(, 1/ nY W'W7k11 1 r(l«8 �! ., r cl� Vh I YN. �;YL'r/ rfi Y,dr J,�,,r i1,/r„ :r � �r' ,� i nvfllr I „r,r Ir r, i.•r. , ✓/ ;, � -v r Jai ./Vy 1, ili , �IrGYI!,i�/! I.,r. N�, a� , ��I „( pUi f(�,�1/�✓!r J/j��.,ar�%!f�09�/!,(�lf�yr,yrG�/!;'fl' ��,r °� ., r, 1� „/�11,.....nJJ", IIIIIVII III y Reliable PROPERTY SERVICES IRRIGATION SYSTEM Spring start up: Before spring pressurization, we will perform a pump station maintenance check on the pumps and motors. This check will include: inspecting all circuitry in the control panel, checking all fuses, tightening wire bolts, changing the pump motor oil, and greasing all bearings. We will provide a safe and proper startup of the irrigation system. All system drain valves will be closed. The pipe will be filled and pressurized in the spring using the small jockey pump over a period of 2-3 days while we are purging out the air in the irrigation lines using manual quick couplers. This slow pressurization will allow us to bleed most of the air out of the system. Once we purge most of the air through manual valves, sprinkler heads will be turned on and any remaining air will be purged from the system under low pressure. Once the air is completely bled out, the system will be brought up to normal operating pressure. We will check all pipe and control systems for proper operation and leaks. Any repairs will be made as soon as possible. The deep well system will also be activated at this time and put into an automatic mode to ensure the irrigation holding pond remains full. Field Maintenance: Heads and valves will be checked regularly for proper operation. Any repairs that need to be made will be done as soon as possible to ensure the entire " system is working properly. Satellites will be checked for communication with the central controller on a daily basis and any boards that are not properly working will be replaced immediately. All sprinkler heads, valve boxes, meter boxes...etc., shall be edged as needed to prevent obstruction from play. We will keep a supply of sprinklers, pipe, and fittings, controller components, circuit boards, and all the necessary parts on-site and in-stock so repairs can be done quickly and prudently upon discovery. Repairs: We will provide for on-going minor maintenance to the system as required to keep the system fully operational. Minor repairs to pipe/valves/heads will be done as soon as possible to minimize down time to the system. We will test the system throughout the year to ensure proper operation. Problems which are not the responsibility of the Reliable Golf Services will be discussed with the Golf Course Superintendent/Liaison before repairs are undertaken. Preventative Pump Maintenance: We will check the pump station on a daily basis to look for warnings or problems. Any problems with these systems will also be reported to the Golf Course Superintendent/Liaison. 20 „ r. ,e. ?� y c,,,, ,Y,/r All. r ��! I; /,. � n, � �, N I ✓dll. r+y 17 r r ➢ A, J / f la ,ur4 �, r m ,,, >v1�rNu 1 ,,,, i I rl t<, il, ,/ �i,nf l., /!�,,//„fl r.�, � I��!„ Ir�,,,,1 r ,./ 1 ✓// ti� r r ooi .,./i' b� '� it �, nil,l I� I 1.,1 �Yll 1. „�,./v�:. �. Irr. I ) ) ,��i�`.✓,,. �/ �.�i ��Hl� rA,,,Jlll1.1,�, /1 � �I. ,� Fr l.��., y,fr!(,,li, / (,rr „/.,,r /�W, �f� %�( I�r(��;',, ,. I �°I} q ` YJf lal J�!���r/�f��'�i/w���/r',',�,�9i,,.:yr��r✓'/J�' ,r il� ��� -,�� GW / Reliable PROPERTY SERVICES Blow out: The system will be drained and winterized using a large capacity compressor. The day before we start blowing, we will drain as much water as possible using the quick couplers, drain valves and pond valves. We will start blowing out the system at the pump house and then move outward to the farthest reaches of the system. Every head will be checked a minimum of two times and will be activated until it is blowing only air. This winterization will typically be done at the beginning of November. CLUBHOUSE GROUNDS On a daily basis, the entrances to the clubhouse will be inspected and swept or blown free of any debris. We will water flowers, plants and turf at the clubhouse grounds on as needed basis to keep these areas looking neat and clean. Typical clubhouse duties and responsibilities will include, but are not limited to • Cleaning all pavements. • Cleaning and raking of all the grounds. • Hand weeding all flower and mulch beds at the y clubhouse. • Applying non-selective herbicide where necessary. • Watering and fertilizing flowers and plantings. • Pruning, staking, and deadheading all ornamental plantings. • Pruning of trees with a hand pole pruner. • Edging all sidewalks,porches,patios. • Periodically adding/touching up mulch in the mulch beds. Mowing of turf areas around the clubhouse will be done by golf course personnel. Grass clippings will be blown off pavement and dispersed into the grass. We will also use additional personnel to help install annual flowers and mulch. Under no circumstances, will we allow mowing or maintenance activities to occur around or near areas where members are dining or when groups are assembling. We will ensure that our employees keep these areas quiet and disturbance free during these times. PONDS AND WATERWAYS Drainage swales and culverts will be kept free of debris to allow proper function of these structures. We will trim up to the edges of the existing pond banks and perform minor repairs to waterways and the existing rip-rap. No allowance for pond or waterway bank erosion stabilization is included. 21 �1� roll � e Yi,n r 4r 6 r. �Pr�+i„ r lr ,,, ,. ,,,il✓I� � �, G,r- � �Vyr/ % ''� �,,. I�.:. r o , , �t911 r ,,.��.r .J;. r�r �rlr:,/.../� -, ,r,�ri r��,,, re..rir,/�I,.il�lr 1 msr .:,.'l ✓ d it /,r,r> ,,,1 ��,� �??�y!!%„ �u,W ,� „u ,r�ry�� „,i�,r�rf,l� ,, / .r✓,�, „i I �� ,i �`! r' ��rlr „rJ ( � !I, I,� r�/,��/,'�,,ri n i Ip,�r� % //Gr it° ;l�iYr"�� i ��i�U�l� u / JONfo✓' /r�yA/����'�(�r/ 6 �� �r� � ., o�(, r i I r �/Ivl � rI r II �� i ui�i�`u Vi'dri,f i,, r ,r uo utl6�ou�uo 0,�,�(iRiiio) m u ' Reliable PROPERTY SERVICES CART PATHS AND BRIDGES We will keep grass from growing into/over the concrete or asphalt cart paths. We will perform simple repairs to bridges, but we will not be responsible for major repairs and maintenance of bridges. GRASS CLIPPINGS We will dispose of grass clippings collected on the playing surfaces by completely scattering them in areas that are not effected by play or in general view. TRASH/LEAF/DEBRIS REMOVAL All trash will be collected on a daily basis from the golf course and the parking areas. Collected items will be disposed of in the contractor supplied dumpster located in the maintenance area. MAINTENANCE AREA We will keep the maintenance building area clean and free of clutter. We will sweep floors and perform maintenance area cleanup at least one time per week. We will provide a dumpster for the disposal of trash and debris we generate from the golf course maintenance activities. EXCLUSIONS It is the intention of Reliable Golf Services to provide the best quality service that we possibly can. We cannot however, plan for unforeseen events that we would consider outside the normal daily maintenance of the golf course grounds. Contractor assumes no responsibility for problems or damage due to: 1. Natural disasters(i.e. tornadoes, floods) 2. Municipal or private utility interruptions or failures 3. Vandalism to golf course or buildings 22 p / rri Nowreff , f l/ /9/%op),soil l / ' rr r r l�Yfm , I 'il"1D / (4 ,YIIV Wy !}l, /✓J... 9JJ/I 1. fy'{(,1,1. ,r I/ 6 Y V (f /,,/d itl. "% 1, fl A.i /1 ( I „.6. n /! f 11 yll/ ,,/. 2,"/^Y ;.(l✓�! P Reliable PROPERTY SERVICES X. Manap-ement Plan for Buffalo Grove Golf Club OVERVIEW It is the goal of Reliable Golf Services to maintain The Buffalo Grove Golf Club in a manner that will provide an exceptional club experience for the members and all the people who come to The Buffalo Grove Golf Club. Accomplishing this goal means providing the best playing conditions and the best club experience in the area. As the greens keepers entrusted with the task of taking care of the grounds of The Buffalo Grove Golf Club, we consider ourselves, first and foremost, employees of The Buffalo Grove Golf Club who are working for Reliable Golf Services. Our 20 year history includes individuals who consider first what is best for the course and then do what it takes to produce the best product possible. Our philosophy is that the course will be consistently maintained from day to day, April through November, to the expectations that The Buffalo Grove Golf Club has become known for. Our goal is to provide the best conditions possible for the players with the least amount of disturbance. MONITORING AND SUPERVISION We assign a dedicated golf course superintendent and an assistant golf course superintendent to The Buffalo Grove Golf Club. We will also have a mechanic who shares responsibility between the two courses. The golf course superintendent has shared responsibilities as golf course superintendent of The Arboretum Club These individuals are responsible only for The Buffalo Grove Golf Club. They are entrusted with monitoring golf course conditions, weather, staff, schedules, the irrigation system, and many other items not listed. In case of emergencies, they are issued cell phones by Reliable Golf Services to ensure they will have 24 hour communication ability. In the absence of the superintendent, the assistant will assume the responsibilities of the superintendent. The superintendent and the assistant superintendent coordinate each day's maintenance needs to make sure our operations align with the club's activities and schedule. They will communicate daily with the golf shop staff to coordinate our staff in a manner that will condition the greens, tees, fairways and bunkers ahead of players and club activities. Our maintenance schedules are put together lweek ahead of time and then adjusted accordingly the day before, and the morning of,to ensure timely operations. Normal workdays start at 5:30 am during the week and end around 2:00 pm. On the weekends and Holidays we start at 5:00 am and typically finish work around 8:00 am. We have a daily pre-start meeting to make sure the entire staff is aware of all the activities that are occurring on the golf course that day. First priority jobs are assigned at 23 11�11) I� t rl"l Y d /... m, ..%. / ,. I,Y r� l//)</.. ,J1 41 I/,./'.r r. 1•, Y /1 ✓ j. /Y/,..� „ p m o� "�Ipp1�UI1 +y�/�� I/ // l�;r(„a'/ f„/� i/ �,! l lr ire;, ,I;�r�/�r f.,r, ,� I✓ 1 // �, Yr Yf/fl�J r ✓ vi , .,t,/,)r , %: 'V, II.416.41„ 111.,,1,'r.o111 ,..r:.�r I^.�;rf�' ,r/ er; ,.. ,<./ /,,,,, r„�,y�jf/.,rri„ N J { ,. I� h_n,,..,. 1 „rnroiAp. /✓ ,.�,/i,�./ °/� a"�t�, , y/,,l��l � �/„r����� f� , l �9� / ' r//r!y;l/��f����'�J'i/%Irr�/'J�r�i% /11��m II✓, / Pf�'e1��rll��a�4//��f,lrr, r / d+! II�NI( Ifimfl��iiPe II il, � f �, �a ra/� N/�l�✓ �r ¢IV 6/l L//,;/��%/'��UI ������IIIII���//�, ,/�� 1 i3 yn�iv yf �l���� rm / ��V'I� M��� i Reliable PROPERTY SERVICES the pre-start meeting, and we then list each employee's remaining work for the day on our assignment board. Any special assignments or projects required that day are also assigned at this time. Adjustments to this schedule due to changing weather or conditions are typical and are handled by the superintendent or the assistant on a daily basis. First jobs are almost always accomplished and completed before the first players play the golf hole. Greens and pins are typically completed by 8:00 am. Tees, collars and fairways are mowed, and bunkers raked, by 10:30 am. GREENS The goals of maintaining the putting surfaces at The Buffalo Grove Golf Club are smoothness, consistency, health, and speed. All of our maintenance practices line up to achieve these four goals. Mowing: Generally, the greens will be cut 7 days a week to obtain consistency in speed throughout the week. We will use 2 Triplex greens mowers, or similar type mowers. Mowing will typically start in the spring at a height of.150 from Opening Day to April 25th. The height will be lowered to .125 inch to facilitate stimpmeter speeds at approximately 10.0 feet. On or about October 16th, and to course closing, we will raise the cuttings height up to .140 inch to bolster plant health and vigor for overwintering. Mowing directions will be alternated dailyalong with a clean-up ass that ` �1l4 is alternated between a full clean-up, to one which g pp is 12-inches from the collar, to a complete elimination of the clean-up pass. Turning of mowers will be done outside of the collars to va, prevent excessive wear. Pin Setting: Pin locations will be changed on a daily basis. The pin locations will be established by dividing the green into 6 sections, and we will vary the section location to ensure the least amount of wear to the green. Replacement plugs will be re-installed level to the existing surface to prevent any scalping. The frequency of cup changing may vary due to weather and amount of play. Irrigation: Moisture levels across the greens will be monitored daily. We will water the putting greens using the irrigation system when the green needs water to sustain it through the next days anticipated weather. Hand watering may be used to keep moisture levels as consistent as possible throughout the profile. Plant Protestants: The greens will be preventatively treated against fungus, insects, and weeds as a part of an overall integrated pest management strategy. We will adhere to a low tolerance level for pests and diseases on greens. Growth regulators will be sprayed on appropriate intervals to provide consistent greens speeds. Growth regulators are also applied to help reduce the growth and competition of poa annua into the bentgrass greens. We may also use wetting agents to provide consistent moisture levels across individual 24 , ,. 1 /fq.11l. P,r/ /,.,.,..,, / ,, L! I I f ,/ l,. l/ C. !,/. l/. „! V I ! ➢ , h / i, ,. , „ I 1 r �r r✓ YL, I /, r/ 1 / I S MVd 1(V f / ; r ,,.,,.� G �.. I txiY I �S�m� '� �.,...�1. ,no�l ,i ,.S.P' .r✓ ,, J I I �1 �r,�� .., �,��,r./ ri�, I �I„ldr,.�. 1F Yd�,.) rill ,L//r/.; I .i. ,,,..,/, � .,w�.�%� ;r,; ,'�,::.. �, �.fYl`✓,k N„ . 1fG >� � �d �J, ,1,1 � �INIII�S A P-„ J ���f�l/ ,,f.J Gfil7„� .1 r , r„re ,l1 p 1,/://, �� ^ r:'1111 �j"�//,fi l�iegll✓3 /� rr� ,o r� I � r / J �!�I 1�1 � /!( � / Reliable PROPERTY SERVICES greens and provide moisture consistency throughout all greens. We will also make one application of fungicide in the late fall for control of snow mold. Topdressing: The putting surfaces will be topdressed at least 2 times per year. A combination of topdressing and verticutting may be used ensure smoothness and consistency of the putting surfaces. Topdressing will occur on a light basis to ensure the least disturbance to the putting surface. Nutrition: We will make balanced nutrient applications of fertilizer to the greens. The analyses will be based on soil test results. This fertilizer will typically be applied in the spring and the fall as a granular application. The granular fertilizer used will not only be of an extremely small particle size, but will also be of dispersible technology so it will be undetectable to both the golfer and our mowers after irrigation. During the summer months, lighter rates of liquid fertilizer will be used to spoon feed the greens to prevent surges in growth and keep consistent green speed. Total Nitrogen level is expected to be 2 to 3 pounds of N/1000 sq. ft. Aerification: The greens are to be core aerified a minimum of one time each year using 1/2 inch tines on a 2-inch x 2-inch spacing. The smaller tine causes minimal disruption to the putting surface, while still opening up channels for root growth, air exchange, and water infiltration. The greens may also be `vented' using 1/a" needle tines to facilitate gas exchange and water infiltration into the root zone. Venting will be done as needed and typically during a drought and high stress periods. This process proves extremely beneficial to the turf and is largely unnoticeable to the player. TEES The goals of maintaining the tees at The Buffalo Grove Golf Club are to provide the golfer with a smooth and firm teeing surface. The following maintenance practices and standards are done to achieve these goals. Mowing: Two triplex mowers will be used to cut the tees at a height of.75 inch. Tees are typically mowed three times each week on Mondays, Wednesdays and Fridays. Some adjustment in the mowing frequency may occur in the spring and fall when growth rates are much slower, or when weather does not permit mowing. Irrigation: The tees are irrigated to keep a sufficient level of moisture in the soil to allow for optimal plant health. We will water the tees using the irrigation system when the majority of the tee surface is in need of water. In extreme weather, we may hand- water areas on the tee which may require additional water. We may use wetting agents on Tees for soil moisture consistency and to have the ability to re-wet the soil during extensive dry periods. Plant Protectants: Tees will be sprayed for fungus, insects, and weeds on an as needed basis with an low level of tolerance as a part of an overall integrated pest management 25 1� .......1 Il �� rt IYir ifs�"� „rY :,rrr✓ ,fir .. . (,!� r,. ,.''rcv , ..a%� l ,. 7 / , J.f %r„ r //J1,n.. �r i ,a ! 1 I �/4>?. .,,,, � l../ /r.r, ,GI 'I l.a.i i I,. 1, raJv , �I'•,N, �! pv, r ;h> ,., G I :� ��7 � rlllYt.�/�f rd l,1, 9 � �/ „I��, f J r,.,l ;- /uf r,/i,,, / �f1 rjf�%/fN,�v(f�n'qu�1V ', 4.:::�. ✓l ,' �' j1 r�(r�lylY ��.����%l,�oi/ r1lr o � �,,NII.... � f�� P Reliable PROPERTY SERVICES strategy. We will make one application of fungicide in the late fall for control of snow mold. Divots: Divot boxes will be provided for the par 3 tees and will contain the appropriate mix of sand, peat, and bentgrass seed. These divot boxes will be checked each day and re-filled at a minimum of 3 days per week. Divots on the par 3 tees shall be filled 2 times per week. Nutrition: We will make balanced nutrient applications of fertilizer to the tees. The analyses will be based on soil test results. This fertilizer will typically be applied in the spring and the fall as a granular application. Additional liquid fertilizers are used at light rates during the season to keep the tees growing at an appropriate rate and to keep excellent plant health. Total Nitrogen level is expected to be 2 to 3 pounds of N/1000 sq. ft. Topdressing: The tees will be topdressed as necessary to fill divots. Topdressing will help, fill divots,reduce the thatch layer and provide a firmer, smoother playing surface. Aerification: Tees will be aerified once each year, when play allows this process, typically between Memorial Day and Labor Day. Tees will be aerified with 5/8" tines on 2x2 inch spacing. The soil brought up will be reincorporated back into the tee surface and the remaining thatch will be raked up and hauled away. COLLARS & APPROACHES Mowing: We will use a Triplex greens mower to mow the collars and the approach to the greens. Approaches to the greens are considered the first 40 feet of fairway turf from the front edge of the green. The mowing height of the collars will be approximately 0.5 inch. Collars and approaches are mowed three times each week on Mondays, Wednesdays and Fridays. Some adjustment in the mowing frequency may occur in the spring and fall when growth rates are much slower, or when weather does not permit mowing. Collars will have the same cultural practices, application of pesticides, and fertilization as greens. Approaches will have the same cultural practices, application of pesticides, and fertilization as fairways. FAIRWAYS The goals of maintaining the fairways at The Buffalo Grove Golf Club CC are consistency and firmness. The following maintenance practices line up to achieve these goals. 26 61� e f%n///,y n�' ,el',; /F (,�/� W r , 11 ti f , Jl '� �� ��9 ,� Fr,,, ✓ ��(�I Reliable PROPERTY SERVICES Mowing: We will typically use two 5-reel mowers to mow fairways. We set the mowing height as follows: 1.0 inch from Opening Day to April 25th: 0.75 inch from April 26th to October 151h; 1.0 inch from October 16th to Closing. Fairways will typically be mowed three days a week on Monday, Wednesday and Friday. The mowing direction will be alternated between the diagonals and straight on. We will make every effort to stay ahead of play and provide a dewless, cut playing surface starting with the first group. Irrigation: Watering will be done on an as needed basis. The fairways will be irrigated based on soil moisture levels, the needs of the turfgrass, and on the weather forecast. Watering using the irrigation system occurs to keep the soil moisture on fairways at a sufficient level for healthy turf growth. Plant Protectants: Fairways will be sprayed for diseases, insects, and weeds on an as needed basis with a low level of tolerance for pests. When needed, fairways will be sprayed with a preventative insecticide. We will also make one application of fungicide in the late fall for control of snow mold. Nutrition: We will make balanced nutrient applications of fertilizer to the fairways. The analyses will be based on soil test results. This fertilizer will typically be applied in the spring and the fall as a granular application. Applications of liquid fertilizer may be used during the summer months at light rates to increase plant health and color, without a surge in growth. Total Nitrogen level is expected to be approximately 2 pounds of N/1000 sq. ft. Aerification: The fairways will be core aerified using 3/4 inch hollow tines once each year. When play allows, this will typically be done in September or October after all major events are finished for the year. Cores will be pulled, allowed to dry, and then ground up. The remaining soil will be dragged back into the turf canopy to help eliminate the thatch layer. The remaining fluff and thatch will be blown into the rough and ground up to make it disappear. FAIRWAY COLLARS No fairway collar is anticipated ROUGH Mowing: The rough will be mowed with rotary rough mowers and will be at a height of 2.0 to 2.5 inches. Typically the entire rough is mowed once per week and then areas with the fastest growth are re-mowed before the weekend. 27 {��.'�r;. r��'l° ";,., ' � �rlr1 7 I J//0,,,✓/l�y� �'V,,, ✓�;//o GE �'''vl� ����,������� I Reliable PROPERTY SERVICES Trimming: Trimming around trees, O.B. Stakes, and signs will typically be done every other week using a string trimmer. Herbicide: Herbicides will be applied to control weeds and crabgrass. The entire rough will be treated for dicot weeds one time per year. Spot treatment applications mayl be made on an as needed basis throughout the rest of the season to keep weeds under control. We do not plan on treating with pre-emergent weed grass control. Insecticide: We do not intend to make any insecticide application to the rough. Any Insecticide treatments to control any insects, if necessary, will be applied on an as needed basis, with the consent of The Club at an additional cost to The Club. Nutrients: We will make one application of a granular fertilizer in the spring. The rate of nitrogen will be approximately 3/4 lb. of Nitrogen per 1000 sq. ft. for the application. Fall Clean Up: We will blow leaves from greens, tees, fairways and bunkers into the surrounding rough and then grind them up using appropriate mowers equipped with leaf mulching capability. Leaf blowing and mulching will be done on a daily basis when leaves are falling. DEEP ROUGH Herbicides will be applied in the spring to the entire deep rough before the grass has grown over 20" and then mowed to a height of 6 inches in the fall. GREEN AND BUNKER BANKS Banks will be mowed at a height of approximately 2.0 inches. The banks will be mowed one to two times each week. Fertilizer applications will occur in spring using a granular product and the rate of Nitrogen will be approximately 3/4 lb. of N/1000 sq. ft. Herbicide applications will be consistent with applications made to the rough. SAND BUNKERS Raking: Sand bunkers will be raked using a mechanical sand trap rake. We will hand rake the steepest faces and slopes of the green side bunkers. The bunkers will be raked 5 to 6 times per week. Crews will periodicallyu fit; measure the depth of sand to maintain a 5-inch sand cover on the bottom, and a 4-inch cover on the slopes. Any problems with broken or missing rakes will be replaced as quickly as possible. MEN 0011M 28 �I F /1"( "'ylY. ru 1& rrl N„/'.,,,, /*.l/'/ 1/ J..l,f llp/ I l ///.,H//.( f/,l,lY 1/ fl ':-Y( 1 i/ I !✓ 9 I l' r 11P /,., / 1%f/ IX l%/;l+P ' ,/;r,r.)a:,�. I " // V���j °/I rr. ! var//����f/P�J���/r� �i%i,✓G�/l9 r,r ,/ 1u r . � ��lii„'�f//�/Id;�l�rHm{'r>�,.'I'pf�/i�/�1/l r,/�.: i Reliable PROPERTY SERVICES Edging: Bunkers will be hard edged one time during the season and trimmed using string trimmers every other week. We will maintain a 1-inch lip around the entire bunker. During both types of edging, weeds will be pulled. Additional Sand: Each year we will install up to a total of 2 loads of bunker sand to the existing bunkers to help maintain sand depth. Any additional needs above these 2 loads would be handled on an approved Time and Material basis. Repairs: After heavy rain events, we will try to repair the sand bunkers as quickly as possible to them back into playable condition. PRACTICE TEE The practice Tees will be mowed 3 times each week and typically on Monday, Wednesday and Friday. The mowing height will be the same as the regular tees. Topdressing and overseeding of worn areas will occur once a week by filling divots with an appropriate soil, soil, and seed mixture. All other fertilizer, fungicide, insecticide programs will be consistent with the regular tee programs. TRAFFIC CONTROL AND COURSE MARKING We will use ropes, stakes,poles, signs and paint to control traffic and mark the course for play. The ropes and stakes will be moved frequently to prevent excessive wear to the turf. We will supply all course marking paint and will paint all necessary tournament ground markings and/or designations. We will supply out of bounds stakes and we will check them regularly for proper marking. We will supply all of the litter baskets, rakes, paint, signs, tee markers, cups, poles, flags...etc. on the course, at the practice area, and at the clubhouse area. We will replace these items as needed when they are in an unacceptable condition. All changes to colors or design will be approved by the Golf Course Superintendent/Liaison. All golf course markings will conform to the PGA's publication, "Defining and Marking the Golf Course". IRRIGATION SYSTEM Spring start up: Before spring pressurization, we will perform a pump station maintenance check on the pumps and motors. This check will include: inspecting all 29 (( ����� Jrefy !.1 .rP IG h V 7 V IN, -, /,-,/ 1/ ,1 1 hrlG'..!,.,JY. V ,9 7,✓r 1,..// /.1, 1.Y. ,.. ,. r l I J P � , N /. / ,✓1H ';%f/'igS / r, f�%11, ,Il 7, ,! /✓,,, , ✓✓IY h // � r, Its N � r'!+ f, %;. ,I ( Y1I b A�Ir„ r , /r, ���/, e e rr/ ✓w` f /, rril ///i/,r/ni!'f,r f u / Suli I�G,,{ � !r ri/ r /rl�� �(y';����f „ , Y( / wci✓rY, 46�,:'� l �� / ��.. r , , 1 , ,: �l', II /. l ,I�'r �, ,<<,,nl , , , (f.�;N;� �I i'/ .., V J /u/,., � l/./1� II /.r :�� I' 1���/ � � �.�/ (11r f�.11r., d Y � � Il! de ���f '(�•'.r�� 19..r„i/ /i .,/✓I�Oi� ,ID/, '//1 rr/,�„�/;'.l ( 1 i�,. r,,/��r'�/✓Dr'f/�r�� / :✓ ,� � ,fI i !,/ )G�� V as� /� l��li%I��ii���JNIf�r-. I/r,/!„�'Jl f'�'�' ��;' ✓� 01 Nf�ji / r���Oy� y� �f wy � ��a�'��s� V W,�� 1�,��r,6 INVIr(E�n ' f✓��;Hril� „l1�11"IM�rd�o, / (I� ljj �j�1G/lrr! c/ i�;"/,/uNN � /%1, '✓r//�/ � ha, 1 II Reliable PROPERTY SERVICES circuitry in the control panel, checking all fuses, tightening wire bolts, changing the pump motor oil, and greasing all bearings. We will provide a safe and proper startup of the irrigation system. All system drain valves will be closed. The pipe will be filled and pressurized in the spring using the small jockey pump over a period of 2-3 days while we are purging out the air in the irrigation lines using manual quick couplers. This slow pressurization will allow us to bleed most of the air out of the system. Once we purge most of the air through manual valves, sprinkler heads will be turned on and any remaining air will be purged from the system under low pressure. Once the air is completely bled out, the system will be brought up to normal operating pressure. We will check all pipe and control systems for proper operation and leaks. Any repairs will be made as soon as possible. The deep well system will also be activated at this time and put into an automatic mode to ensure the irrigation holding pond remains full. Field Maintenance: Heads and valves will be checked regularly for proper operation. Any repairs that need to be made will be done as soon as possible to ensure the entire system is working properly. Satellites will be checked for communication with the central controller on a daily basis and any boards that are not properly working will be replaced immediately. All sprinkler heads, valve boxes, meter boxes...etc. shall be edged as needed to prevent obstruction from play. We will keep a supply of sprinklers, pipe, and fittings, controller components, circuit boards, and all the necessary parts on-site and in-stock so repairs can be done quickly and prudently upon discovery. Repairs: We will provide for on-going minor maintenance to the system as required to keep the system fully operational. Minor repairs to pipe/valves/heads will be done as soon as possible to minimize down time to the system. We will test the systemiial throughout the year to ensure proper operation. Problems which are not the responsibility of the Reliable Golf Services will be discussed with the Golf Course Superintendent/Liaison before repairs are undertaken. Preventative Pump Maintenance: We will check the pump station on a daily basis to look for warnings or problems. Monthly checks of the pumps, butterfly valves, pressure relief valve, and pump station cabinet will be performed to ensure the system is properly working. Any problems with these systems will also be reported to the Golf Course Superintendent/Liaison. Blow out: The system will be drained and winterized using a large capacity compressor. The day before we start blowing, we will drain as much water as possible using the quick couplers, drain valves and pond valves. We will start blowing out the system at the pump house and then move outward to the farthest reaches of the system. Every head will be checked a minimum of two times and will be activated until it is blowing only air. All 30 ,, rilY�,i,,CN„, i <� �,�� � so 1 „ ri1, r�mr, I r �r r , 1 0 „ r,.dlb ,� Ill,el d✓I f,l , r!/,rr, ., �/ � �', ;: ✓c� /i, � . ,alai',�i � 1 ,. I ( ,.,, r,: �a /�� ,,..,,�� i I!U 1,.. r- lI s.d: i.,.r„r r .U/ f: �.'�5�� � r „ Irl�4yy� r ro�,u, j�, �, r,,.., %r ! � r�/y, +, , XY L I �'I d(,M, f,r„ r„ `I 1 7,, r� ✓r�, r b�' /,,, a,r'G!�,, eV, Reliable PROPERTY SERVICES necessary drains, valves... etc. will be closed after the final checks to ensure no water re- enters the system during the winter. This winterization will typically be done at the beginning of November. CLUBHOUSE GROUNDS We will maintain the clubhouse grounds will be inspected and swept or blown free of any debris. We will water flowers, plants and turf at the clubhouse grounds on as needed basis to keep these areas looking neat and clean. Typical clubhouse duties and responsibilities will include, but are not limited to • Cleaning all pavements. • Cleaning and raking of all the grounds. • Hand weeding all flower and mulch beds at the clubhouse. • Applying Roundup herbicide where necessary. • Watering and fertilizing flowers and plantings. N • Pruning, staking, and deadheading all ornamental plantings. rr • Pruning of trees with a hand pole pruner. • Edging all sidewalks,porches,patios. • Periodically adding/touching up mulch in the mulch beds. Mowing of turf areas around the clubhouse will be done by golf course personnel. Grass clippings will be blown off pavement and dispersed into the grass. We will also use additional personnel to help install annual flowers and mulch. Under no circumstances, will we allow mowing or maintenance activities to occur around or near areas where members are dining or when groups are assembling. We will ensure that our employees keep these areas quiet and disturbance free during these times. PONDS AND WATERWAYS Drainage swales and culverts will be kept free of debris to allow proper function of these structures. We will trim up to the edges of the existing pond banks and perform minor repairs to waterways and the existing rip-rap. No allowance for pond or waterway bank erosion stabilization is included. 31 ��� r l�Il�'�,f�J Pl �11J,11l11. ,,PllNflrloN r ii mrr'rr.i, Ej>Yi l �,. �. 4!� 1!// !,/,,,I/.,, %I Id, ,Iral. I / ,,:..r�'«' 11 r ,.../ 1,..,�" ) ,. } 'Ih1,' f ➢,,, �' I „ .rr.. I ,,//lla �l, 4.11 (///,r, MIYi � "�'��I ,..drr/w( ri,/ /„ a � �.�� �Ifl «/ r � «lr,�,re/o «pi/i ✓ rr, ,r r,/,d �,, I � /J) % v �/ .;r Gi/ l� �' r r y�,. � � I�r� I ry a'114YI Wli J� /,,.r�N r'!, ff✓i,,,J1/. Reliable PROPERTY SERVICES CART PATHS AND BRIDGES We will keep grass from growing into/over the concrete or asphalt cart paths. We will perform simple repairs to bridges, but we will not be responsible for major repairs and maintenance of bridges. GRASS CLIPPINGS We will dispose of grass clippings collected on the playing surfaces by completely scattering them in areas that are not effected by play or in general view. TRASH/LEAF/DEBRIS REMOVAL All trash will be collected on a daily basis from the golf course and the parking areas. Collected items will be disposed of in the contractor supplied dumpster located in the maintenance area. MAINTENANCE AREA We will keep the maintenance building area clean and free of clutter. We will sweep floors and perform maintenance area cleanup at least one time per week. We will provide a dumpster for the disposal of trash and debris we generate from the golf course maintenance activities. EXCLUSIONS It is the intention of Reliable Golf Services to provide the best quality service that we possibly can. We cannot however, plan for unforeseen events that we would consider outside the normal daily maintenance of the golf course grounds. Contractor assumes no responsibility for problems or damage due to: 1. Natural disasters(i.e. tornadoes, floods) 2. Municipal or private utility interruptions or failures 3. Vandalism to golf course or buildings 32 r r//'. ucr .... yv ; ✓., rrin r r.( I l,., .r% .ire ; f. (.l %/f h� ,1i/ f uVIV / ,I 1,f S !II �(rl./rii /; r.,;/{/. 6 /1; ///� I ➢ � I � Wl 7l,Dili l/. I i�, /o/3711P..., >Y /�71pi�V° / I' { �/; )�d'.,/. ✓ �/ . rl,.l, .6 I 0 (!! ,.cy �1J..,9, /: I„f IJ��;. ,/ 'S 'w „If, f v, J.. i .d 5,10 ( I � J.., 01 /'vri//o%/J /// rl P '. �y/,r/„ Reliable PROPERTY SERVICES XI. Staffln2 Levels The superintendent and assistant superintendent have overall responsibility for staffing and training of the crews who will be working on your property. We want to make sure that each team member is a good fit, has access to the most current safety training, and utilizes best practices at all times. All employees of Reliable Golf Services have been put through hiring and training processes. We try to select crew members based on skill set and experience. Before being allowed to work on the golf course, our staff will go through an on-site orientation and training process to ensure they have an understanding of the golf course and to ensure that assigned tasks and jobs will be completed according to the accepted standards. This orientation includes the use of training videos, equipment operating training, and job specific training. New employees will generally work with the superintendent or the assistant, or an experienced staff member as a trainee before being allowed to work alone. Because we want the golfing experience to be as pleasant as possible, we teach the staff proper golf maintenance etiquette. Our staff is required to wear a Reliable Golf Services issued uniform. We will supply all of the required safety equipment to our employees. Reliable's safety training program has been custom built using our decades of experience and expertise. Each team member is given thorough instruction on the latest and safest equipment usage and work practices. All training records are kept on file at our offices. At Reliable Golf Services, we are very proud of our safety record. In those rare occurrences when an accident does happen, we collect all of the pertinent information, report it to the appropriate state agency, and keep a copy on file in our offices. In addition to the preliminary training, we hold monthly safety and organizational meetings to keep employees operating in a safe manner and to update them on any policy and procedural changes. 33 �� " ,1 f N l r rr.,f ,.rl,. / ,.11 f4„2r r l"V 9! ., /,U„rIIY If( / P// I✓� ' ( f uIY /, YN1 / // Y,r „Y"/,1 1/! �..:,A6, ( lyY✓;; rl /;r.6., � , , r��;'ti � �l, �l ��/ ,,.... �, ,,, ;i��,,�I fflNaY � ��/ ,),,., ,J ,,,., ,� „„ � u Iai ' ,��� i a' w, A,�/ �� AA�>`✓'�C/ICJ' �' �t,�N"� " l��r :/,r 1 1 fj lr�f �p f�,.. �I ml ur � /� U� rp✓,; /OINk%//I� C"/ m r„r YJ � Yl Reliable PROPERTY SERVICES a. Anticipated Leadership and Orp-anization Chart Manager of Golf Course Maintenance This position supervises all of our golf course maintenance operations. This individual has over 30 years of experience in golf course maintenance. This position helps ensure efficient and effective operation of all of our golf maintenance facilities and golf courses. This person helps to bring all of our operations together as one team to help create experience and knowledge sharing throughout our entire staff. Golf Course Superintendent This position supervises and participates in the golf maintenance, agronomic operations, and the management of The Arboretum Club and the Buffalo Grove Golf Club. The position directs the assigned golf course projects, the maintenance of the golf course property, and participates in the maintenance of the golf department equipment. Primary responsibilities include hiring, managing, and developing skilled individuals, and to meet the specifications agreed upon within the golf maintenance contracts. This position will be directly involved in the day-to-day maintenance of the golf course and will perform any necessary duties to prepare the golf course for play Assistant Golf Course Superintendent The Assistant Golf Course Superintendent reports directly to the Golf Course Superintendent. Under the superintendent's supervision, the assistant directs and participates in all of the management and maintenance operations of the golf course. The assistant superintendent will serve in the superintendent's capacity during his/her absence. The assistant is directly involved with, and helps in the hands on maintenance of, the golf course. He will perform any, and all, duties necessary to prepare and groom the golf course for play. Equipment Technician The equipment technician will be responsible for: daily setup and service of the fleet, repairing any failing equipment, keeping records of parts and service intervals for each piece of equipment, and placing orders for supplies and parts needed for equipment service. The equipment technician properly communicates any needs or problems relating to the maintenance and repair of equipment to the superintendent and/or the assistant superintendent. He schedules and directs the necessary repairs. He places safety as a top priority and is responsible for maintaining a clean service area and maintenance building. This position will be equally shared between The Arboretum and The Buffalo Grove Golf Courses. 34 r(�ffl� IowT� .I t 9u6 I � ,ll /ff,, /,IYr „rl✓,'///, IIG' nl Y„ )Y v /Irrri,rlfn. ,,,lv,/,r.iriI ., r, ,,,/.. Ift % / NsIN,B; v'. t') i� f r ,r;.%ill1N1 /.,.. f,/ i�r,r:,. /. ,fi r r iro,r I 4✓ 7.:r, rr �, "� ,,,;,r � r ,� ,� � 1 Ir ��iru, rr � it ��-r }�fr � r f �\ i �d tm„,�/, rlrv,� � l�1�,�;� 6 J kJrl�r��� �, � ���//l�Ni l�`� i r �, (( � i r'Jlll�p✓i/!%✓D�i r rr( ,✓1 it r lirr ,r�, e ... ....�:: �V flGf��; ic""Y�i Il�rr, I fyi�l/n��%//�g���,�%��;�IJI�r �,�/4 Sri;/�f"1%%a'�rf ,� ', i, f✓ ��f�lll��1?�"��i,l�O. rr��r Reliable PROPERTY SERVICES Full-Time/Seasonal Staff This position is directly involved in all mowing, grooming, raking bunkers, cleaning, pin setting, watering and other task necessary to prepare the golf course for play. These employees will typically work up to 40 hours per week during the golf season. Part-Time/Summer Staff This position is directly involved in all mowing, grooming, raking bunkers, cleaning, pin setting, watering and other task necessary to prepare the golf course for play. These employees will typically work 20 to 25 hours per week during the golf season. VILLAGE OF BUFFALO GROVE ESTIMATED FLOW CHART Reliable ProPeny SeMms Go"Course Vlainaenadrur Village of Buffalo Grove Manager Advisory Golf Course Liason Mkhaal'Senale. j True Arbwetum Clulo Buptlalo Grave Golf Coupre Golf Course Supaerinkendena I l�ll coif %�u��tVI ��� a ��%,:- Pw96r�lme��ea�awmart r a i' f "Mme and Summer5faff E ummerStaff It is the intention of Reliable Golf Services to work towards retaining as many of the existing golf course maintenance personnel in our organization 35 Illl MENlll�: I � Reliable PROPERTY SERVICES In the event that only one of the two golf courses is awarded to Reliable Golf Services, we may follow a more typical organization chart similar to the one listed below. Depending on the course, the number of personnel and the job descriptions would change as follows: Golf Course Superintendent This position supervises and participates in the golf maintenance, agronomic operations, and the management of The Arboretum Club or the Buffalo Grove Golf Club. The position directs the assigned golf course projects, the maintenance of the golf course property, and participates in the maintenance of the golf department equipment. Primary responsibilities include hiring, managing, and developing skilled individuals, and to meet the specifications agreed upon within the golf maintenance contracts. This position will be directly involved in the day-to-day maintenance of the golf course and will perform any necessary duties to prepare the golf course for play Assistant Golf Course Superintendent The Assistant Golf Course Superintendent reports directly to the Golf Course Superintendent. Under the superintendent's supervision, the assistant directs and participates in all of the management and maintenance operations of the golf course. The assistant superintendent will serve in the superintendent's capacity during his/her absence. The assistant is directly involved with, and helps in the hands on maintenance of, the golf course. He will perform any, and all, duties necessary to prepare and groom the golf course for play. Equipment Technician The equipment technician will be responsible for: daily setup and service of the fleet, repairing any failing equipment, keeping records of parts and service intervals for each piece of equipment, and placing orders for supplies and parts needed for equipment service. The equipment technician properly communicates any needs or problems relating to the maintenance and repair of equipment to the superintendent and/or the assistant superintendent. He schedules and directs the necessary repairs. He places safety as a top priority and is responsible for maintaining a clean service area and maintenance building. 36 �� 111110 '+' vr: ✓ ar 4: by < /rir ,.�,� p' l «.. ,V� Y lvar i101 // .� m,,r fpo � I/ 9, /,. /,,,.,,r� Y �?�/ /l, / l / a/, ,.r r ,r, ya. k I V @'r' , r ✓ ,a, IY /i J! /. I„rrL ../ �� '1� I l( l �li'IJ<f;y`'rvr ,Y .Y4u.�1ul/ , , , /l „� /, 1/ r, /�� (. ,r.,��V✓//.hl �1 %,I .� �; / ,rk �Ol,,., r.,, ..,) � /. !, /.. I Jf i� ,/ �J rr,:l%- l /�✓�/J�,�r r�/ ,.�,,,/ ���I r, ll�fl�J(r/`W,��„I�a6 f pflgJ, ���� o)! ��llYf/ l����'%S/r/>ov / if"I (©r,;,��/:R aiy. �. II C %�.�. ir .�%/ 'r/ I.,.�( /ITit�(,�rl l�a, /..�Ji p,/^' 1 a I�,IGf m, M� j�� �� ry�1�� i ut r�i f/,pfJ1(;I✓/%/ >�..r���(r� Reliable PROPERTY SERVICES b. Typical Staffing Schedule for The Arboretum Club 0 0 0 0 0 0 0 0 � � -ter � � � � M • o YIu. �Ilm. �Uloi. 0 0 0 0 0 0 0 0 0 z L 0 0 0 0 0 0 0 _ rn rn rn a� rn rn rn IM O M 0 0 0 0 0 0 0 0 3 o 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 7. Q� C37 O7 Q� Q� Q1 C37 O O M � I O O O O O O O C O O M O O O O O O O CQ O O O O O O O O C37 O1 C37 a7 6] a) a� O M O O O O O O O � � Z2 Z2 � � � O CC � UO O O LL_ C CQ O M U C1� I O 0 O ! O S V � as co 3 C C C C C C C �. " O O O O O O O _ v� CQ � CC m CCC co m =C30 cm ui c4Wi� c0i� C O> CA> N C d R WE H 37 Iii1mmil '! INNER ��1�111��tra((�rr rr v �n ill �� I ,.r I I i..°��`� :ln ;�'r�1�'(�� a'�➢)�%i��y �UU I, ,�4/ J„��� / ,/d�i�d��/�/!/i�/�l� f�Od'�lro r�/.�rl„' r / I. i /�.1�/IG�n,/ /r/%�/U,, ,. r iy..�, /; r�;�.!" l��.! ", ��� �V ,. �(/ I... A lrr ANNlfffG�� ,: I , '/I'/��N+J F!Y /�;����eJ// �/Ib,�' r�' it /,�� r o//I,✓�,1fr!�l!l����i`"-1, re ;nil r/ /� �. � I Ih0° n /{� �i �' , ;, , i� „r��l�Yy l����✓ l�Y��/�'�/1/ �J l ,,'1;/ Reliable PROPERTY SERVICES c. ical Staffing Schedule for Buffalo Grove Golf Club O C"iO C"ip O O7 C 7 cz> IIIIG�,. III�� �um. O O O O O O 00 OO 00 DO 00 QO O O CJ17 Z � 0 0 0 0 0 0 a7 a7 a7 rn !Z:2 Z12 o U O O O O O O O O O U� 00 O O O O O O O 00 O O O O O O 7• a� d7 G7 O7 !�:2 N O O O O O O O O O O !ZR O C O O C> O O O O O O co p OO O O O O O O O O O O O O O N � !;:2 �2 CO 00 O [a � GO LL p CCIO O —D U � O U d S o -a a> a� 3 c..,X o 0 0 0 C N Co � m C. C � C10 W3. CJI> a Q �o t' WE O as C" m 38 Mi r l0l// l/11W'/ �✓. ) (� ,,:r ry �� IY"r �( .,�IW":°JI-I�I�i� 11; �r/ II I ,le I§ /, ,V. � r�...�,r), r�r�„r>,-rI I IVY I,. f� �. , f�'/ .,.,./r Val. r,/.,,, // �., �� f' f� ��� �,��t// / l✓,,�/ r71 O�G,/rye �ti'i err,vl.,l; I Reliable PROPERTY SERVICES XII. Equipment List Summary Reliable Golf Services owns and maintains an extensive fleet of golf maintenance equipment. Our equipment will be located at The Arboretum Club and at Buffalo Grove Golf Club. Reliable Golf Services has the financial ability and the capital resources to fund and replace our fleet on a regular and routine interval. This replacement program assures the Village of Buffalo Grove that we can keep updated, dependable, and innovative equipment operating on your course. We take great pride in having our fleet of equipment maintained and serviced at the highest level to ensure that your golf course is always ready for play. We currently have 2 full-time and 1 part-time mechanic that perform all our service work at our current 5 golf courses. In addition, we keep many other full-time personnel working during the winter months on equipment overhaul and preventative maintenance. They proactively work to perform all the recommended and the necessary maintenance on our fleet so we can keep it running efficiently and effectively during the summer. Our intention would be to keep this same high level of maintenance and care to the equipment assigned to the Village of Buffalo Grove golf courses. We work hard to prevent equipment breakdowns, but when a piece does malfunction we have mechanics on-site to make the repairs as quickly as possible. In the event a repair will take longer than anticipated, we have a fleet of spare equipment that can take its' place and keep your golf courses groomed and ready for play. Our goal will be to keep your course maintained and groomed even in the event of an equipment breakdown or malfunction. I I J r r / w rm 39 r ✓ ,..,, „r. frl, ,r.f..a 1. /,.�,N Gt�'ilYl / G✓ / !1. �,., ,I I �r;,� I , V UI u( Jif„r�� rHfi, .)r cQ� „rir„ , f1"➢ ��ON/,� Oi� u;)� J1i'f�/��>f �l f` r�lc�"l(Y,/Y f,{rl r l s /f„ /„1 , Reliable PROPERTY SERVICES a. Equipment to be Located at The Arboretum Club Eqpt Description Year Eqpt Description Year Shop Eqpt Tractors Trion Equipment Lift 2005 John Deere Tractor 4600 2001 Express Dual 2000 reel grinder 2002 John Deere Tractor 4320 2011 AngleMaster bed knife grinder 2002 Karcher Pressure Washer 2003 Sprayers SDI Sprayer 1989 (Trucks John Deere 2030 with HD sprayer 2011 Chev I ton with plow 1991 Chev K2500 with plow 2000 Aerifing Eqpt Aercore Aerator 2000 Greens Mowers Aercore Aerator 2000 Toro Greensmaster 3100 2004 John Deere Aircore 1800 2006 Toro Greensmaster 3150QQ 2009 Toro Topdressor 1800 1994 Toro Greensmaster 3150 2008 Toro Thatcher reels 1989 Toro Greensmower 2007 John Deere Topdresser 2005 Toro Greensmower 2007 Dakota Topdresser 2004 Fair-way M owe rs Trailers LF 3400 2012 Lely WFR Trailer Spreader 2006 LF 3400 2012 Trailmaster Trailer Lely Broadcast Spreader 2006 Rough Mowers Toro Groundmaster 3500 2003 Attachments Toro 62" 3280D 2007 Buffalo Turbine Blower 2000 Toro 62" 3280D 2007 John Deere 2653 Bank Mower 2006 Misc Eqpt Ryan Sod Cutter 2003 Misc Mowers Lawn Genie 1997 Progressive Mower 2007 John Deere TC125 sweeper 2001 Bannerman Turf slicer 2006 Sand Trap Rakes JD 22B Walking 2004 Toro Sand Pro 5020 2005 JD 22 Walking Mower 1994 Sand Pro 5040 2012 5 foot Brush Hog Drag Brush Utility Vehicles Tip Greens Spiker/seeder 2003 John Deere ProGator 2000 CG255S Forflift 2004 John Deere ProGator 1997 Bobcat 2004 Toro Workmaster 1980 Greens Roller 2014 Toro Workmaster 1989 Club Car 2007 Club Car 2007 John Deere Turf Gator JD 2004 John Deere ProGator 2005 John Deere Turf Gator TX 2010 40 , / rN. 1 H,....r / l ,G.r 1 1 �✓ Y„ /fit V'/ ',�.• Y'f H ,,//,,.r ri ,� 1✓ I� a S/�N ff 1.. �I,,,((�V fl� .. r - ��.:��.� �r r J.� ^I l//r� i N ,,.�a r�r it ,f 1 � �.. i � rN� ,,,ii V,/ r6�.. �,,, r / d r���rrmrvlU ,rr, l l,�,r,„�(°+')rll . fr,(.p� !. r r!, ,� �..�� 1,�'`;1 r/ ✓;oo ,.r�,�, 1 i,,( 1 Y / q�/.., / I T/, 1, J / ,;. �� � ,��r � ylu l6 r?,?1, �/�/� 4N✓ / � � ( � ��„� I.q",�,� I g ra, y, /r sl///�u/�f�9'1 /oaro„ ,�r„ ;,, » I lil, ;�� r' I 3 y/d,01/lr/Ikl�i / V>`�f� hf /+!�1 4✓�,.1� �j � �1uup yi�� r�No-/„�� '116� NI I;�/y�����h;J� � �� c%!� , �W+ 1W �J(�lf� a�a :�, � -�rl�ii�r�r� �//er � � �r!V���ll����/1jfY1r r 1% N�V�k���/I�ir�1 '�➢� 't`,I{fVll�,� � � � r�I,/�n �NlpuuuliN(fl IV� l d����r������l���/ ,f0/ ����I � i ,�a��i�� ,V r,L//;;lN� /�61,,,%Y, i,✓ r I f`�lr, r,iv,. W.o��� l�o Reliable PROPERTY SERVICES b. Eguiument to be Located at The Buffalo Grove Golf Club Eqpt Description Year Eqpt Description Year Shop Eqpt Tractors Senior Tire Picker John Deere Tractor 4320 2006 Express Dual 2000 Ford 3415 1994 Angle Master bedknife grinder John Deere Tractor 4100 2000 Equipment Lift Greens Mowers Sprayers Toro Greensmaster 3100 2006 Toro MultiPro Sprayer 2003 Toro Greensmaster 3150 2006 Toro Greensmaster 3150 2003 Misc Eqpt ASV PT Surface 2009 Fairway Mowers John Deere Fairway Mower LF550 2003 Trailers Jacobsen LF 3400 2005 Lely WFR Spreader JD 3215B JD Utility Trailer Rough Mowers Toro Groundmaster 3280D 2003 Toro Groundmaster 3280D Toro Groundmaster 3280D 2003 Toro Groundmaster 3280D 2003 John Deere 2653 Bank Mower 2006 John Deere 2653 Bank Mower 2006 Sand Trap Rakes Toro Sand Pro 5020 2004 Toro Sand Pro 5040 Utility Vehicles John Deere ProGator 2006 John Deere ProGator JD Gator 2001 Club Car Carry All 1 John Deere Turf Gator Carry All I1 2004 41 Reliable PROPERTY SERVICES c. Equipment Available to Share Between Courses Approximately $120,000 Bobcat Gandy Greens Broom Jacobsen Flail Mower � P Lely Spreader Toro 60 Inch Flail Mower Toro Procore 1298 Aerifier Toro Procore 648 Aerifier Toro Procore 648 Aerifier Turfco Cr 10 Topdresser Turfco Widespin Topdresser Turfco Widespin Topdresser Turfco Widespin Topdresser Vrismo 60 Inch Flail Mower d. Equipment Available at our other Golf Courses approximately$2,100,000 Bobcat Club Car Turf I Gas Bobcat Utility Vehicle Club Car Turf I Gas Buffalo Blower Club Car Turf I Gas Buffalo Turbine Blower Club Car Turf II Gas Buffalo Turbine Blower Club Car Turf II Gas Bunker Edger Club Car Turf II Gas Bunker Pumper Club Car Turf II Gas Bunker Pumper Club Car Turf I Electric Bunker Pumper Club Car Turf I Electric Chevrolet Pick-Up 2000 Cushman Core Harvestor Chevrolet Silverado 2007 Cushman Core Harvestor Club Car Turf I Gas Cushman Core Harvestor Club Car Turf I Gas Cushman Ga-60 Fairway Aerifier Club Car Turf I Gas Cushman Ga-60 Fairway Aerifier Club Car Turf I Gas Cushman Topdresser Club Car Turf I Gas Cushman Topdresser Club Car Turf I Gas Cushman Truckster Club Car Turf I Gas Cushman Truckster Club Car Turf I Gas Cushman Truckster Club Car Turf I Gas Edger Rite Bunker Edger Club Car Turf I Gas Edger Rite Bunker Edger Club Car Turf I Gas Edger Rite Sand Trap Edger Club Car Turf I Gas Equipment Lift 42 liflfl�'��llJ 0 ,.., "r1,lf �II��+�f��,. S llr I➢ol ,N Il� 0,� iI mlydN �I!�n Rrr,,!J�v�/P � ,,,, ...,u , f1,,, , �,.J %' ,,�/i!�1 � f ✓ J o IG�-F 1 b M r, G� 1 ,r,h/ �l/// {l?„II�III�I � c y„ Q��� nr ilfl 'm Reliable PROPERTY SERVICES Ez Go Golf Cart Terra Broom Foley Accu-Master 650 Grinder Terra Broom Foley Accu-Pro Bedknife Grinder Terra Broom Foley Bedknife Grinder Textron Mower Trailer 1 Foley Reel Grinder Textron Mower Trailer 3 Goosen Blower Textron Mower Trailer 4 Goosen Vac Textron Mower Trailer 5 Groom It Drag Textron Mower Trailer 6 Groom It Plus Toro 150 Gallon Multi-Pro 1100 Sprayer Heftee Equipment Life Toro 150 Gallon Multi-Pro 1100 Sprayer Jacobsen 154 Sweeper Toro 300 Gallon Multi-Pro 5200 Sprayer Jacobsen 4675 Fairway Mower Toro 300 Gallon Multi-Pro 5200 Sprayer Jacobsen 4675 Fairway Mower Toro 300 Gallon Multi-Pro 5200 Sprayer Jacobsen 4675 Fairway Mower Toro 345 Blower Jacobsen Ar5 Rough Mower Toro 345 Rotary Mower Jacobsen Eclipse Walking Greensmower Toro 345 Sweeper Jacobsen Eclipse Walking Greensmower Toro 345 Sweeper Jacobsen Eclipse Walking Greensmower Toro 5200 Fairway Mower Jacobsen Eclipse Walking Greensmower Toro Greensmower 3100 Jacobsen Greensmower Toro Greensmower 3100 Jacobsen Greensmower J Toro Greensmower 3100 Jacobsen Greensmower J Toro Greensmower 3100 Jacobsen Greensmower Toro Greensmower 3100 Jacobsen Pgm 22 Walking Greensmower Toro Greensmower 3100 Jacobsen Pgm 22 Walking Greensmower Toro Greensmower 3100 Jacobsen Pgm 22 Walking Greensmower Toro Greensmower 3100 John Dell Tractor Toro Greensmower 3100 John Deere 2653 Mower Toro Greensmower 3100 John Deere Loader For Tractor Toro Greensmower 3150 Lely Fertilizer Spreader Olympic Trailer Toro Greensmower 3150 Toro Greensmower 3150 Pto Leaf Blower Ransomes A200 Mower Toro Greensmower 3150 Ryan Oversell Toro Greensmower 3150 Ryan Sod Cutter Toro Greensmower 3150 Ryan Sod Cutter Toro Greensmower 3150 Ryan Sod Cutter Toro Greensmower 3150 Ryan Sodcutter Toro Greensmower Flex 21 Salsco Greens Roller Toro Greensmower Flex 21 Smithco Greens Roller Toro Greensmower Flex 21 Smithco Greens Roller Toro Greensmower Flex 21 Steam Cleaner Toro Greensmower Flex 21 Toro Greensmower Flex 21 43 j fill[ y ,.,,, .. r„i I f.nv /r ;.,.0 .• r, ;.. l vto r y„ rrr ir' 1 /i I �(, u� ,r ;ll i l I��/.o,/r11 f , n /ly ,y, /� ,,k" r f o�/r / /,u,Y -;, r�/r;/w//6" tlu�flll , i! r' r✓,6, ! r y <,I�(,�r11� Reliable PROPERTY SERVICES Toro Greensmower Flex 21 Toro Workman Truckster Toro Greensmower Flex 21 Toro Workman Truckster Toro Groundsmaster 345 Mower Toro Workman Truckster Toro Groundsmaster 345 Mower Turf Ii Carryall Toro Groundsmaster 345 Rotary Turfline Vibratory Roller Toro Groundsmaster 3500 Sidewinder Verticut Reels Toro Groundsmaster 3500 Sidewinder Toro Groundsmaster 3500 Sidewinder Toro Groundsmaster 3500 Sidewinder Toro Groundsmaster 3500 Sidewinder Toro Groundsmaster 3500 Sidewinder Toro Groundsmaster 455 Rough Mower Toro Groundmsaster 5000 Rough Mower Toro Groundsmaster 580 Rough Mower Toro Groundsmaster 580 Rough Mower Toro Groundsmaster 580 Rough Mower Toro Groundsmaster 580 Rough Mower Toro Hydroject Aerator Toro Leafblower 345 Toro Leafblower 345 Toro Multi Pro 5600 Sprayer Toro Reelmaster 6700 Fairway Mower Toro Reelmaster 6700 Fairway Mower Toro Reelmaster 6700 Fairway Mower Toro Reelmaster 6700 Fairway Mower Toro Sand Trap Rake Toro Sand Trap Rake Toro Sand Trap Rake Toro Sand Trap Rake Toro Sand Trap Rake Toro Sand Trap Rake Toro Thatching Reels Toro Walking Greensmower 1000 Toro Walking Greensmower 1000 Toro Walking Greensmower 1000 Toro Walking Greensmower 1000 Toro Workman 1100 Toro Workman 1100 Toro Workman Truckster Toro Workman Truckster Toro Workman Truckster Toro Workman Truckster 44 —��� (of�/7 ,19�1 „, 1 �I +J,4hF .4 1.1, „t,YNt� 7�P9,a„�1� � 4✓� � � � ,d✓>,/ f rv ��r 2/rl ,l�I / r !�� ia�/,'/� � /r ����/� ,Y ➢,A 11J/1'� ) ' � ��l/1;�� r/;r✓/ ;i1r Reliable PROPERTY SERVICES XIII. Terms of Eguipment Purchase Agreement would be made between The Village of Buffalo Grove, Illinois (hereinafter"Seller"), and Reliable Property Services (hereinafter "Buyer”) of 3245 Terminal Drive, Saint Paul, Minnesota. The equipment and inventory purchase agreement would relate to a properly executed Golf Course Maintenance Contract and would be valid only upon a properly executed and legally binding golf course maintenance contract. The Equipment included in this Proposal is listed under item XIla - Equipment to be located at The Arboretum Club and XIIb - Equipment to be located at The Buffalo Grove Golf Club. This would also include the small tools, parts and miscellaneous supplies and inventory located in each of the 2 maintenance facilities (not including the early order fertilizer and chemical purchases listed on Addendum#2 with a value of$61,794.61). The above referenced equipment was listed on Golf Course Maintenance Services, Addendum #1, dated December 16, 2014. The Buyer shall accept the Equipment and pay$465,000. The Buyer shall make payment according to the following schedule; Payments to the Seller will be based on the total balance and paid in 60 equal monthly installments, on or about the loth of every month, starting during the first month of the properly executed maintenance agreement with final payment at the end of the Five (5) years. Because the proposal is listed as a 1 year contract, with 4 additional optional years, if, after the first year, the Seller does not offer a 2nd year contract option, the Seller agrees to buy back the equipment listed in items XIIa and XIIb at 100 percent of the total value listed above. If, after the second year, the Seller does not offer a 3rd year contract option, the Seller agrees to buy back the equipment listed in items XIIa and XIIb at 80 percent of the total value listed above. If, after the third year, the Seller does not offer a 4th year contract option, the Seller agrees to buy back the equipment listed in items XIIa and XIIb at 50 percent of the total value listed above. If, after the fourth year, the Seller does not offer a 5th year contract option, the Seller agrees to buy back the equipment listed in items XIIa and XIIb at 20 percent of the total value listed above. The Seller will warrant that the Property is at the time of delivery, shall be free from any security interest or other lien or encumbrance. 45 Ill ,n Yf ry rr( V Y J, 1 ,lJ,, ,l...ll. k rl /„ ,Wlrf rl �l y %r.(Y..i«. ,Jl f/ .1..., J.IJI ✓IAJt /, „u'rfry � i, ( (. //llJ/ , 7': ,�/; �,� I{. � ,,, I,., l :.y� G Ir ) � ,.. r/1. oils jv l(Ir //� .�/ , �',.. � '/,�,✓� f/„/ at / �vdN.,.�,r{,�rv"'�r"%ti. ,, J�,�GI;��r f,Jf�l I„r', aeoli.r✓�Ylylj�ii�ra J� � r r�`��,�rM I/�'if; �r,ra J I %'° "1 NP�� III�U�I�'��III�ID� f Reliable PROPERTY SERVICES XIV. Reliable Property Services Financial Statement Reliable Property Services typically has $17 to $20 Million dollars in assets, minimal debt, and little or no leased equipment exposure. Reliable Property Services LLC Balance Sheet As of October 31, 2014 Oct 31,14 ASSETS Total Checking/Savings 2,153,240,81 Total Accounts Receivable 1,280,077.16 Total Other Current Assets 1,161,035,38 Total Current Assets 4,594,353.35 Fixed Assets Property and Equipment 1,894,467.02 Total Fixed Assets 1,894,467.02 Intangibles 9,536,987.55 Total Other Assets 9,536,987.55 TOTAL ASSETS 16,025,807.92 LIABILITIES&EQUITY Liabilities Total Accounts Payable 328,285.37 Total Other Current Liabilities 1,162,227.81 Total Current Liabilities 1,490,513.18 Total Long Term Liabilities 543,628.00 Total Liabilities 2,034,141.18 Eq u ity Member Units Receivable -193,720.00 Additional paid in Capital 1,554,331,35 Partners Distribution -13,419,310.07 Opening Bal Equity 7,365,107.58 Retained Earnings 17,776,618.33 Net Income 908,639.55 Total Equity 13,991,666.74 TOTAL LIABILITIES&EQUITY 16,025,807.92 46 �1ill/1��/ �lr„ 7�°Irrrlrllr ;ou�;° nrrrr�r�r �,, ,,, � H r r. 1 / / Y 11 //rr/l I/! ,ItlIYr / 1....., Y f1� � Yl ✓i fl.'l d//I //Ir:/, 1}?, ",.-, .,N^�, (�//,���: � r, /, �,n,,,frl��� aly�. 1, � J��� � a ,rab�l r��l `�/ � �iN/,o ���RG a,r ru,'///� o-u !a, ✓ I��,,/:. �..Y`�::-�nv / „r,. /j� , ,/,✓� ��� ;,, I1 „awfyV ! y,,; �/; J�, ip"'i urn,(/i i/���a rJ�rlr�a�/ f'�nmYf`9Y/i,�j o„i/J. Reliable PROPERTY SERVICES XV. REFERENCE LISTING Contact Name: Tom Molbeck Director of Parks Municipality:.City of Racine WI Dates Employed: 1992 to: Present Phone Number or E-mail address: t.��_���::,.��::�. .j.�;.��.�:��,. . :. . .I :. ::.u::.........c.,; Contact Name: Tames Metzger Municipality: Racine County Dates Employed: January, 2011 to: December, 2012 Phone Number or E-mail address: °im ���� *see additional references on Pages 52 and 53 of the proposal Contact Name: Municipality: Dates Employed: to Phone Number or E-mail address: Contact Name: Municipality: Dates Employed: to Phone Number or E-mail address: 47 ✓'. W U ➢� V 4 r�1,,.,�� ,loll.a„ r ff/ lid) f / .../ Y /,,,r. .. IN U'1 ,. 1. B7 I !G 1 G !. 1` 1 </ //Ulr/! .. "'�1 r � f�d�o ,i� �U�+N �1,,✓,�(m 1 ,,i.��r >!,� ,f� r h f f � ,l If q rrr/,T r ,I�rl,1 l 1 U !� ��Ir r r�, ,✓o I r� /fir/fr9,/� r„rY+,�, , .. ,.1� „ 1 �,,li ,v„�,(,+I�.�F,.. N� ,, ,.rs;�r� ,r � rr/I,1 � I„ 1��r✓f �,� 9 u18I ,Y. � i�,ul 1 it r �l ✓/rJr/ ;! yr,r, // /l:/ � / ! � � �, , ��,/r I��� r�i ��✓�,� �/� � ; 1 �r � � I lJ,� rig ���„ .t ".owfouii Reliable PROPERTY SERVICES XV. Golf Course Maintenance References Reliable Golf Services Bishops Bay Country Club 1994 to present 3500 Bishops Way Middleton, WI 53562 (608)-232-4201 Attn: Mr. Paul Anthony, Club Manager Mr. P.J. Murphy, Club President Six Mile Creek Golf Course 1994 to present 900 North Century Avenue Waunakee, WI 53597 c/o: Madison Golf Development Group 3213 Laura Ln Middleton, WI 53562 (608)-836-0596 Attn: Danny Rainbow, General Manager Jeanne Whitish,President Windwood Country Club 2003 to present W5710 County Road CW Watertown, WI 53098 c/o: Madison Golf Development Group 3213 Laura Ln Middleton, WI 53562 (608)-836-0596 Attn: Danny Rainbow, General Manager Jeanne Whitish,President 48 1������( �, II1"i !l'�rllllllilllflrn 1, 17 �1r �, ,1 / �✓ A, � V (% Ib/ r G /v- ,or, ,rli,l) Y i , r /�y / /, ,�, !% ri CIN,,I� a.� 9{��.,,n�N rf ��.I 1 la,, ,, � ,I� / ,JIIII Pf„, I A�r%'� R ��„ �./ f�l l� .IY,,, r / f ✓/.;/1 � , F�r �„ ° ,,..�,,,. w I i„rr/ .L. �'Ni. '�.. ,� ,;.f ,,D,. „Jr,. � �r Y.,,. �) /1.y„ �; k r r/,/,r�l.., l /:. r.. � ,,,r//lr.r✓� .i,'�' i� A rl 1 � r�2��r !� / I a(, 1,, J � ,� (� �� � 1, I � c/r o 4 h y r (!6/' v ✓ ,;/ /i r 9,,rr��J, � Y a 7 ,G< 1 ,NI r �,,,, r% A�/i//�,1� tt i a �i ry�I�/�f „ � ��� Jr 1 rflr�'i I� �IoIV� �14r1n,Jlf Idld Pr l�✓ 1 A 1; � I ,g, ,r / i ., ,%A,N��/ ldl. !r/✓,/1N'� a. er � �Nf. r.,// ,,,:,:I9 .y � 6>�, ��"'"II,fY 1tl UIN�rrr,/crl/„r� o.��I�IOII'�'/��,'1�6rr� -„/r/ti Reliable PROPERTY SERVICES Edelweiss Chalet Country Club 2009 to present W4764 Edelweiss Road New Glarus,WI 53574 (608)-527-2315 Attn: Mr. Jeff Ellingson, General Manager Mr. Peter Eddington, President Lake Wisconsin Country Club 2009 to present N 1076 Golf Rd. Prairie du Sac,WI 53578 (608)-643-2405 Attn: Mr. Chris Paitrick, General Manger Mr. Tim Moskol,President Meadow Springs Golf Club* 1997 to 2009 Madison Golf Development Group 3213 Laura Ln Middleton, WI 53562 (608)836-0596 Attn: Danny Rainbow, General Manager Jeanne Whitish, President * Meadow Springs was closed by the owners in the winter of 2009 49 h, 11,LA C4'E OF m �. A4. The Village will not charge rent for facilities, or utility costs. Utility usage is expected to remain similar to previous years. If the utility usage seems excessive the Village may revisit this item during contract extensions. Q5. Would the village entertain a lease agreement for the equipment? AS. No, Buffalo Grove will either sell this equipment to the Contractor or sell the equipment via auction. Q6. For the early order fertilizer cost, is that deferred cost passed on to the contractor?The chemical inventory, If we elect to purchase this what is the dollar amount of? A6. See attached Q7. Would the village be willing to share the current maintenance budget? A7. Budget information is available at http://www.vbg.org/530/Budget Q8. Are we subject to any Bargaining agreements that the Village has with trade Unions or any Prevailing Wage requirements we have to meet? A8. Based upon a recent ruling by IDOL, Buffalo Grove has determined that the work described in this project is not subject to prevailing wage. Q9. Can you please provide a specific annual chemical treatment plan for each course including Products and frequency? A9. See attached Q10. If there are serious repair issues with the well pump or irrigation pumps is that our responsibility? A10. No,capital improvements remain the responsibility of the Village of Buffalo Grove. PROSPECTIVE PROPOSERS ARE TO ACKNOWLEDGE RECEIPT OF ADDENDUM #1. PLEASE FAX BACK TO THE VILLAGE OF BUFFALO GROVE AT 847.459.7906,ATTENTION: Purchasing Manager, Brett Robinson. ALSO,PLEASE INCLUDE AND NOTE THIS ADDENDUM IN YOUR PROPOSAL. PROSPECTIVE PROPOSER: SIGNED: /'/'GG�CGd Y "`l DATE: 5o �f T I: IJIF 'GALO� 6llIVII "I�flOO PROSPECTIVE PROPOSERS ARE TO ACKNOWLEDGE RECEIPT OF ADDENDUM#1. PL,EAI FAX BACK TO THE VILLAGE OF BUFFALO GROVE AT 847.459.7906,ATTENTION: Purchasing Manager, Brett Robinson. ALSO, PLEASE INCLUDE AND NOTE THIS ADDENDUM IN YOUR PROPOSAL. PROSPECTIVE PROPOSER: r 1 -�4 SIGNED:. .. , .......DATE: 1 � 57 Buffalo Grove: Toro GM =Should not be on the list of equipment—surplused JD Tee Mower=Should not be on the list of equipment—surplused several years ago SmithCo 300 gal. =Should not be on the list of equipment—surplused several years ago JD Aercore 1800=at Arboretum maintenance,should only be on equipment list at Arboretum Toro Aerator=Should not be on the list of equipment—surplused several years ago Trailmaster Trailer=at Arboretum maintenance,should only be on equipment list at Arboretum Lely WFR Spreader=On site (add to list) JD Utility Trailer=On site (add to list) PROSPECTIVE PROPOSERS ARE TO ACKNOWLEDGE RECEIPT OF ADDENDUM 41. PLEASE FAX BACK TO THE VILLAGE OF BUFFALO GROVE AT 847.459.7906,ATTENTION: Purchasing Manager, Brett Robinson. ALSO, PLEASE INCLUDE AND NOTE THIS ADDENDUM IN YOUR PROPOSAL. PROSPECTIVE PROPOSER: �,,,,� r' :�.F s °��� ���� ��,���� SIGNED: ... DATE: � m 0 0 0 0 !n M m m M V� o O O N M M M OJ N N V V N (P N w m w w o M r o v3 v3 to in in in in in in w ID 2 a a a O a a U m Z Z Z Z Z Z O O O O m m m m O 0 0 0 o m m r IR N N V V llJ (P (fl (fl N o w m m M m o v !n !n nl M m N m �i m co m m m N N N !n o M o u (p (p N N N M m V' EH EH EH EH EH EH VY J z � U UJ m fl.. a Z } } Z Z Z nl 0 o O O O O o 0 0 0 0 0 0 O O O O O O O O l!) to to O N O O O O O O O O OJ OJ OJ O N O O O O!n r 1 llJ llJ llJ W OJ OJ O tp 0 0 0 m m m o �t (O O EH EH EH O O V V V (O M UJ > EH EH EH EH EH EH VY Y O z m z a` E - r a m a `u n. 0 0 0 0 0 0 0 0 o M o o N O O O O O O O O O (O (O O N 0 0 0 0 0 0 o O v v !n o 0 0 0 0 0 0 o w m nl r o of ui v �i m m o �i v !n o o vi w o w v3 v3 v3 m_ v r o o N N � d' o Ef3 Ef3 � � � � � � 4� <D ❑'I EH EH EH EH EH EH VY Z N y) r r V O O O V V V V V O y w w r o 0 o r r r r r r U (p (p (7 O O O M M M M M W Z co co M o 0 o M M M M M u� m ' to v v w in in m m m m m uoi y (O (O N N N N N N V' C - EH EH EH EH EH EH � N _ N UJ C 2 C7 o a U Z } } Z O O O O O O O OJ l(J llJ N O O O O O O O O O N r V O tp M (P N N N N V M O M M O r M OJ O ll) cr V OJ m OJ CO OJ M m r v w m LriI m w m nl r N u co o r f m �i v o N M v3 v3 v3 v m m M O u� N N T � EH EH EH EH EH EH VY fl m IU N !0 � a � c7 � Z } } !) .✓! O O O OJ N N M 0 0 0� v of of O O V O N N Oi O O (O V V V T •- Y7) EH EH EH EH VY iU �, Yu) N O fl u Y Y)) N N p y Z } } Z Z Z Z O O (O V O M O N v v nl M m o m iu r r r w w w N N C7 m '- o iJ td m ✓i )U td m Z } } Z Z Z Z Z Ul U a .- r M U s U a p W a N i. U C7 o to m Q m G ♦- [7 N C C o m a N fp 6 O a f0 m 'o C Ca E E E o o o w FQ- m o o O o o `o o o o o o � f0 c m o) o) a v7 v7 to a 'o 'o s s } >E [ifi'5 l/7 M 0 a co U b W Li F-I N . d N