BIDTAB Plow 2015TO: Brett Robinson
FROM: Robert Whalen
DATE: January 27, 2015
SUBJECT: Authorization to Purchase two 2016 Freightliner 108SD Trucks to replace 418
and 434.
Brett
After review of the bids for Plow Vehicles and Equipment 2015, I ask for authorization to
purchase two (2) 2016 Freightliner 108SD trucks equipped as bid by TransChicago Truck Group
of Elmhurst Illinois.
The unit scheduled for replacement are 418 a 1997 International 2654 with 45920 miles, and 434
a 1996 International 2654 with 56947 miles. These veterans of many winter snow fighting
campaigns are in need of replacement to continue to provide safe and cost effective service to the
residents of Buffalo Grove.
We received six bids from four vendors. TransChicago was the lowest qualified bidder at
$191,208.00 a unit, equipped ready for service in our snow removal fleet, for a total of
$382,416.00 for the pair of replacements. These units are expected to join the fleet in time for the
2015-2016 plow seasons.
We did explore an alternative fuel option for these replacements with Compressed Natural Gas
as the fuel. The investment for these two units to be equipped to operate on CNG is $81,368.00.
Over the combined 37 year life span of units 418 and 434 they have consumed 24,649 gallons of
diesel fuel at $48,897 total cost. In my estimation time required to return the investment far
exceeds the projected life span of the units. That is the reasoning with remaining with the Diesel
powered units.
Thank you for your consideration of this purchase and your assistance in the bidding process.
ROBERT M WHALEN
Fleet Manager
C.c. Michael J. Reynolds; Michael K. Skibbe; Bryan K. Beitzel
g:\common\garage\memos\2015 418 434 Authorization to Purchase
Village of Buffalo Grove
Finance Department Plow Vehicles and Equipment 2015
Tabulation
TransChicago Truck Group TransChicago Truck Group Rush Truck Centers of Illinois Northwest Frieghtliner Jx Peterbuilt Jx Peterbuilt
RFP Opening: January 19, 2015 776 N York Road 776 N York Road 4655 South Central Ave 2120 Rand Rd 42400 Hwy 41 42400 Hwy 41
Elmhurst, IL 60126 Elmhurst, IL 60126 Chicago, IL 60638 Palatine, IL 60074 Wadsworth, IL 60083 Wadsworth, IL 60083
Bid Bond:N/A N/A N/A N/A N/A N/A
Signed Bid Form:Yes Yes Yes No Yes Yes
Signed Public Contract Statements:Yes Yes Yes Yes Yes Yes
Contract Modifications Requested Yes Yes Yes No Yes Yes
Chassis Model Freightliner 1085D Freightliner 114SD International 7400 SBA Freightliner 1085D Peterbuilt 348 - Bunnell Peterbuilt 348 - Monroe
Chassis Cost - Qty 2 $152,448.00 $233,816.00 $160,000.00 $153,462.00 $171,395.00 $171,395.00
Equipment - Qty 2 $229,968.00 $229,968.00 $229,968.00 $226,830.00 $229,968.00 $264,138.00
TOTAL COST FOR 2 UNITS $382,416.00 $463,784.00 $389,968.00 $380,292.00 $401,363.00 $435,533.00 $0.00 $0.00
Exceptions attached Exceptions attached Exceptions attached Did not sign Bid Exceptions attached Exceptions attached