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2009-160 • RESOLUTION NO. 2009- 16 A RESOLUTION APPROVING AN ADDENDUM OF NEW MEMBERSHIP IN THE NORTHWEST CENTRAL 9-1 -1 SYSTEM WHEREAS, the President and Board of Trustees of the Village of Buffalo Grove previously authorized entry by said Village into an Agreement to provide for and maintain a joint Enhanced 9 -1 -1 System known as the Northwest Central 9 -1 -1 System, hereinafter referred to as "the 9 -1 -1 System'; and WHEREAS, the City of Rolling Meadows has made application for membership in the 9 -1 -1 System; and WHEREAS, the 9-1 -1 System Board of Directors has unanimously recommended approval of the membership request of Rolling Meadows; and WHEREAS, it is believed that the inclusion of an additional community in the 9 -1 -1 System will prove beneficial to both the 9 -1 -1 System and the Village of Buffalo Grove; and WHEREAS, the new member has agreed to 1) provide funds for its proportionate share of the cost of operation of the 9 -1 -1 System, 2) provide all necessary funds required to add or modify hardware and/or software in order to accommodate the operational needs of the new member, and to pay a proportionate share of normal 9 -1 -1 operational expenses, and 3) pay a proportionate share of debts and liabilities which may be incurred after the effective date of membership; and WHEREAS, the addition of new members to the 9 -1 -1 System requires approval of an Addendum of New Membership. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, LAKE AND COOK COUNTIES, ILLINOIS, as follows: Section 1. Pursuant to Article VII, Section 10 of the 1970 Constitution of the State of Illinois, the Emergency Telephone System Act, 50 ILCS 750/0.01 et seq. and the Intergovernmental Cooperation Act, 5 ILCS 220 /1 through 5 ILCS 220/9, that the Village President of the Village of Buffalo Grove is authorized to enter into an Addendum of New Membership, attached hereto as Exhibit "A ", which provides for the addition of the City of Rolling Meadows to the 9 -1 -1 System. AYES: 6 — Braiman, Glover, Berman, Kahn, Trilling,, Rubin NAYES: 0 — None ABSENT: 0 — None PASSED: April 6, 2009 APPROVED: April 6, 2009 APPROVED: Village President ATTEST: Village erk NORTHWEST CENTRAL 9 -1 -1 SYSTEM ADDENDUM OF NEW MEMBERSHIP WHEREAS, the Villages of Arlington Heights, Buffalo Grove, Elk Grove Village and Mount Prospect have previously formed a joint venture to install, operate and maintain an Enhanced 9 -1 -1 Emergency Telephone System, known as Northwest Central 9 -1 -1 System (the 9 -1 -1 System), pursuant to authority granted under terms of Article VII, Section 10 of the 1970 Constitution of the State of Illinois; the Emergency Telephone System Act, 50 ILCS 750/0.01 et seq.; and the Intergovernmental Cooperation Act, 5 ILCS 220/1 through 51LCS 220/9; and WHEREAS, the City of Prospect Heights and the Villages of Hoffman Estates, Inverness, Palatine, Schaumburg and Streamwood have subsequently joined the 9 -1 -1 System; and WHEREAS, it is believed that the inclusion of an additional community in the 9 -1 -1 System will prove beneficial to both the 9 -1 -1 System and the Village; and WHEREAS, the new member has agreed to: 1. provide funds for its proportionate share of the cost of operation of the 9 -1 -1 System; and 2. provide all necessary funds required to add or modify hardware and /or software in order to accommodate the operational needs of the new member, and to pay a proportionate share of normal 9 -1 -1 operational expenses; and 3. pay a proportionate share of debts and liabilities which may be incurred after the effective date of membership; and IT IS THEREFORE AGREED by the Village of Buffalo Grove to accept the City of Rolling Meadows as a full participating member of the Northwest Central 9 -1 -1 System, effective upon the approval of all current members and according to terms of the attached Memorandum of Agreement marked Exhibit A. Dated this � day of April, 2009 Village President Attest: Village lerk 0 0 Exhibit A - Memorandum of Agreement - NWC911 Upon the date when all participants have approved and signed the revised Northwest Central 9 -1 -1 System Intergovernmental Agreement, Rolling Meadows will be considered to be a non - voting member of the system, and will be permitted to participate in all activities and deliberations of the system. Rolling Meadows will be granted voting rights when 9 -1 -1 operations for Rolling Meadows are officially transferred to the NWC911 System and monthly surcharge collections (landline and wireless) and system operational contributions are remitted directly to the Northwest Central 9 -1 -1 System. At that time, Rolling Meadows will have one seat and one vote on the NWC911 System Board (the ETSB) (which is composed of the City /Village Managers of the member municipalities). Simultaneously, when voting rights are granted, Rolling Meadows will eliminate its own independent Emergency Telephone System Board. The Northwest Central 9 -1 -1 System will perform all necessary work associated with the preparation and filing of an amended 9 -1 -1 system plan with the Illinois Commerce Commission. 2. All 9 -1 -1 surcharge remittances and system operational contributions will be made payable to the Northwest Central 9 -1 -1 System and be sent by the by the local exchange carriers in the case of wireline surcharge collections, by the ICC in the case of wireless surcharge collections, by the Voice over IP providers serving municipal VoIP subscribers and by any other provider that may deliver 9 -1 -1 calls for their subscribers to the Northwest Central office. 3. Northwest Central will deposit the net amount remitted by the local exchange carriers, VoIP or other 9 -1 -1 providers based on the current system wide operating surcharge of $.29 per line per month. This amount will be allocated to the common 9 -1 -1 system funding pool and will be used for 9 -1 -1 system budgetary purposes. In addition Northwest Central will deposit an additional $.43 per line per month. This amount will be allocated to a radio system infrastructure replacement fund. If Rolling Meadows retains its surcharge at a rate that is higher that $.72 per month, the surplus may be applied to any lawful 9 -1 -1 related expense as Rolling Meadows directs. Northwest Central will administer those funds as directed by Rolling Meadows. If at a later date, the members of the system determine that there is a need to increase the monthly operating surcharge for general system operating expenses or capital improvements Rolling Meadows will maintain parity in the portion of its contribution, which is allocated to 9 -1 -1 system operations. 4. The Northwest Central 9 -1 -1 System will pay all expenses related to the provisioning of Enhanced 9 -1 -1 service for Rolling Meadows effective with the transfer of 9 -1 -1 functions to Northwest Central. This includes AT &T and other local exchange carrier service fees, database preparation and maintenance, 9 -1 -1 premise equipment hardware and software, and adequate backup capability. • 0 5. Rolling Meadows will pay certain one -time fixed costs for new equipment and /or software or for the modification of certain system components necessary for the integration of Rolling Meadows into the Northwest Central 9 -1 -1 System. Rolling Meadows agrees to pay such expenses to the Northwest Central 9 -1 -1 System on an installment basis, with each installment being paid within 30 days after receipt of an invoice from the Northwest Central 9 -1 -1 System. The total combined one -time transitional expense for Rolling Meadows for system modifications is included in the aggregate found in item number 4 of the NWCDS Memorandum of Agreement. 6. Rolling Meadows agrees to be obligated for its proportionate share of the debts and liabilities outside of normal operating expenses, which may be incurred after its effective date of transfer of 9 -1 -1 operations to the Northwest Central 9 -1 -1 System. The proportionate share will be based on Rolling Meadows' share of the total number of access lines in the 9 -1 -1 system. The Rolling Meadows ETSB may use 9 -1 -1 surcharge revenue, which it has received prior to the transfer of operations to Northwest Central 9 -1 -1 System to pay any existing debts and liabilities of its 9 -1 -1 system. Any balance remaining in its 9 -1 -1 system account on the date of transfer of operations must be transferred to the joint Northwest Central 9 -1 -1 System where such funds will be separately identified and administered by the Northwest Central 9 -1 -1 System. Those funds may be expended for any lawful 9 -1 -1 related expenses as Rolling Meadows directs.