1978-027ORDINANCE NO.
AN ORDINANCE AUTHORIZING FIRE AND PAL L.CE....._COMMISSION
TO UTILIZE COOPERATIVE TESTING OF RECRUITS
WHEREAS, the Village of Buffalo Grove deems it to be in the best
interests of the said Village of Buffalo Grove to participate in cooperative
testing of recruits for the police service of said community; and
WHEREAS, a cooperative testing service has been established by
several municipalities in the area known as the Northwest Municipal Conference
Area Police Recruitment and Testing Consortium;
NOW, THEREFORE, BE IT ORDAINED by the President and Board of Trustees
of the Village of Buffalo Grove as follows:
SECTION 1. That the Board of Fire and Police Commissioners by and
is hereby authorized to utilize the Northwest Municipal Conference Area Police
Recruitment and Testing Consortium to administer such segments of recruit
testing as the Fire and Police Commissioners shall determine to be in the
best interests of the Village from time to time.
SECTION 2. That the Board of Fire and Police Commissioners be
and it is hereby authorized to utilize the results of such testing in establish-
ing its list of elgibles for service in the police department.
SECTION 3. That the Board of Fire and Police Commissioners be and
it is hereby authorized to utilize eligibility lists compiled by utilization
of test results reported by the Northwest Municipal Area Police Recruitment
Testing Consortium in making appointments to positions in the police service.
SECTION 4. That the Northwest Municipal Area Police Recruitment
Testing Consortium be and is hereby authorized to act as an agency of the
Fire and Police Commission for the purpose of administering tests as herein-
before authorized.
SECTION 5. That the Village of Buffalo Grove hereby approves the
by -laws of the Northwest Municipal Area Police Recruitment Testing Consortium,
a copy of which is attached hereto, expressly incorporated by reference herein
and made a part hereof as though fully set forth herein.
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BE IT FURTHER ORDAINED that this Ordinance be and the same is
hereby enacted pursuant to the powers granted the Village of Buffalo Grove
under the terms and provisions of the Constitution of the State of Illinois
of 1970 Article VII Section 10 enpowering units of local government inter aiia
to share services and to exercise, combine, or transfer functions or powers
among themselves in order to further intergovernmental cooperation and benefits
to the public resulting therefrom.
BE IT FURTHER ORDAINED that this Ordinance shall be in full force
and effect from and after its passage and approval according to law.
AYES: 5 - Rech, Bogart, Marienthal, Keister, Mendenhall
NAYES: 0 - None
ABSENT: 1 - Stone
PASSED: April 3 , 1978.
APPROVED: April 3 , 1978•
ATTEST:
Vi lage Clerk
APPROVED:
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/p, wj'd'4'�r al�dxj
Pillage President
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Northwest Municipal Conferers Area
Police Recruitment
and Testinc Consortium
Article I
Purpose
The Northwest Municipal Conference Area Police Recruitment and
'Testing Consortium, hereinafter referred to as the "Consortium" is a
.cooperative venture voluntarily established by its members pursuant
to Article VII, Section 10, of the 1970 Constitution of the State of
Illinois. The expressed purpose of this body is to provide the
operating framework through its organization or such organization
as may be designated by it for the conunon recruitment and testing
of police candidates. In addition, the Consortium shall serve as
a forum for discussion, study, development and /or implementation of
ideas or plans of mutual interest and concern regarding the recruit-
ment, application process, and physical agility and psychological
testing of candidates for the member fire and police departments. The
specific objectives of this organization will be:
i
I Develop a Combined Recruiting Proarari
An area wide recruiting program will enable the munici-
palities to pool their efforts to draw the MIOST qualified
prospects. This capability may prove very cost rff(Ictive
if tike present supply of available quality pros�pec:ts .
should become limited.
2) Develop the Best Testing Devices
The test program would necessitate professional review as
to its validity and applicability to the job classification.
The pooling mechanism would present a cost effective method
of determining this and enable retention of consulting
expertise to assist with addressing the requirements of
Equal Opportunity Employment.
3) Develop a Valid and Efficient Screenind TechniRue
The technique utilized in oral interviews and in the analysis
of written data is a difficult one to master. It can often
serve to be the determinant that can clarify one candidate's
position over another. It would be the purpose to develop
validity guidelines that could be employed by the local
municipal fire and police commission.
4 #eduction of Cost and , ime
The time required and ;he cost of duplicate testing progra ins
administered to a sand date who applies to a nuri:bor of
departments would be eliminated by a pooling program. Also
the costs that would occur- to a number of rwjnicipaliti(--s
attepipting test verification (or court defense of an unveri-
fied test) would be limited.
5) Maintenance of Local Fire- Police Commission Control of the
Candidate Selection Process
This program would be a cooperative venture by the partici-
pating municipality. It seeks to eliminate duplication and to
• improve the standards of selection in relation to perforr »lice.
It will NOT usurp local determination of the candidate they
desire to serve in their com::runity. All testing and screening
information grill be made available to the local fire - police
commission of the municipality to which thc, can(i(1 0 h,zs
applied. The mannerinwhich that information is utilized b�
the local municipality will be determined by that local board.
Article I1`
Powers
The Consortium shall have the following powers:
A) To enter into contracts in its own name', including but not
limited to service and performance contracts with private
consultants and other governmental units.
B) To employ agents and employees should the need be manifested.
C) To acquire, lease, hold and dispose of property.
D) To incur debts, liabilities, or obligations necessary for the
accomplishment of its purpose and as deemed necessary by its
Board of Directors.
E) To exercise those powers necessary and incidental to carrying
out the
purposes set forth in Article I of the By-Laws,
including, but not limited to:
l)
Establish Testing Standards
2)
Selection of Testing Mechanisms
3)
Authorize Recruitment Programs
4)
Authorize all Forms
5)
Authorize Test Dates and Procedures
6)
Administer Tests
7)
Grade and Compile Test Results
8)
Forward Test Results to Applicant Designated Municipalities
9)
Notify Candidates of Test Results
10)
Make Recommendations to Local Fire - Police Commissions
Relative to 'Their Rules and Regulations
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Article III
Particip -tion
A) Ali municipalities who adopt an ordinance of participation
by their respective Boards of Trustees /City Councils shall be
members in equal -standing of the Consortium.
B) Continued membership shall be continnent upon the payment by
each municipality of the annual and /or additional fees as may
be determined by the Board of Directors.
C) Upon becoming a member, any new member municipality. shall become
subject to all existing debts and liabilities of.the Consortium
to the same extent as all other mei;ibers.
Article IV
Board of Directors
The Board of Directors shall be established for the Consortium whicF
shall consist of the chairman of the fire - police commission or his
designate.
A) The Board of Directors shall determr,ine general policy of, the
Consortium, adopt and amend these By- Laiws, accept net-,, men;bers ,
and approve the budget.
B) The Board shall also designate the agency to serve as staff
consultant and/or employ as may be deemed necessary, individuals
to function as staff support.
C) The Board of Directors shall meet at least once a year in January
of that year. Special meetings of the Board of Directors may be
called by the Chairman on his initiative or on the request of the
representatives of two member municipalities:
1) Unless otherwise specified, a quorum for the transaction of
business shall consist of a majority of member- nunicipalities.
2) Roberts Rules of Order shall govern all meetings of tha
Board of Directors.
Article V
Officers
There are hereby established by these by-laws three officers of this
organization who shall be the Chairman, Vice - Chairman and Secretary -
Treasurer. ..
` A) Cha iian - The Chairman shall !)c elcla by a mi j or•i t v of the
representatives present ai tht: it-rnuary meeting o` etch
The duties of the Chairman ar:,:
1) To preside at all meetings of the Consortium
2) To review the agenda and insure its issuance to all members
within (15) fifteen days of a scheduled meeting
3) To call a special meeting of Consortium representatives
when deemed necessary
4) To act as chief spokesmen for the Consortium in all matters
• concerning its policy considerations
B) Vice- Chairman - The Vice - Chairman shall sPr•ve as Chairman in the
absence of the Chair -man and will assume all duties and responsi-
bil ities of the Chairman in the eventuality that he rriy no
longer be able to-serve in that capacity.
0 Secretary- Treasurer - The Secretary - Treasurer shall have charge
of all the minutes and official records of the Consortium. He
shall also review the financial reports prepared by the staff
and present them at the regularly scheduled meetings. In
addition, he shall perform all the duties incident to that office
and all other duties relative to the Consortium as from time to
time may be assigned to him by the Board of Directors.
Article VI
Support ('e►•sonnel
The Board of Directors shall designate an agency or municipality to
operate in the capacity of support personnel as may be deemed necessary by
the nature of this project. If in the opinion of a majority of the r:.ember
municipalities of the Consortium further support or coordination assistance
would become necessary, full of part -time personnel may be hired according
to the policy of the Board not inconsistent with the express or implied
intentions of these by -laws.
Article VII
Sudc et
The fiscal year of the Consortium shall run from May 1 to April 30.
The annual budget shall be approved at the regular meeting of the Consortium.
The budget will reflect the day to day operations of the Consortiu:..
Additional funds will be forthcoming within 30 days of invoice for
the direct and indirect expenses incident to the administration, of each
testing cycle and /or for special research or consultation approved by the
Board of Directors. All expenses incurred by the Consortiurt%•.-ill to apportioned
according to a ratio of the population of the individual municipality as
to the total population of the member municipalities.
• � � Article .-I I I
Audi t
The Board of Directors shall call for an annual audit of the
financial affairs of the Consortium. This audit shall be performed by
a Certified Public Accountant in accordance with generally accepted
auditing principles and shall be presented to the member municipalities
forty-five (45) days prior to the January meeting for approval at that
meeting.
Article IX
Withdrawal,Termination, and Dissolution
A) Withdrawal
Any member municipality may taithdravr from this agreement effective
on the first day of the new fiscal year. Upon withdrawal it is
responsible for:
1) Pion- payment of prior year dues for operating, expenses
2) flon- payment of special direct and indirect expenses relati��e
-to their participation in any prior testing cycle.
3) Pro -rata snare of any and all debts incurred by the Consortiu:•r
tjhile they were a member.
4) Any contractual obligations it has separately signed with
the Consortium.
B) Termination
The voting membership of any municipality shall be terminated for
non- payment of annual dues or failure to render payment of a special
assessment within ninety (90) days of invoice. Termination .shall
require a majority vote of all member municipalities with the Muni-
cipality in question not permitted to vote on the question. The
terminated municipality is responsible for all financial indebtedness
as outlined in ":Withdrawal Article VIII, Section A."
0 Qissolut
The
occurred
adoption
majority
ion
dissolution of the Consortium shall be deemed to have
on the withdrawal of all but two members or upon successful
of a motion of dissolution which must be approved by a
of the membership.
Article X
Amendment
'These By -Lays may be amended by a 2/3 vote of the member urun i r. i i)a 1 i L i r.S
represented at any regular meeting. Motions for amendiment must be received
• s
by the Secretary no less than forty -five (45) days prior to the regular
meeting for inclusion on the agenda. .
Article XI
Ratification
The By-Laws are considered in force and the Consortium agreement
applicable to those member cor,munities ►•;hose municipal Board of Trustees/
City Councils have adopted by ordinance the intent and concorritiaent
conditions of membership. A copy of such ratification resolution shall
.be transmitted to the offices of the Northwest Municipal Conference upon
.board approval and until such time as a. Secretary is selected pursuant
Io Article V, Section C.
Article XII
Separability
That each article, section, paragraph, sentence, clause and provision
of these By-Laws is separable and if any provision is held unconstitutional
or invalid for any reason, such. decision shall riot affect the romlinder of
these By -Laws nor any part thereof, other than that part affected by such
decision.
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