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1959-023BILL NO. ORDINANCE NO. 0 -59 -25 m 11 AN ORDINANCE AUTHORIZING THE PRESIDENT OF THE BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK COUNTY, ILLINOIS, TO ENTER INTO A CONTRACT WITH EVERT KINCAID AND ASSOCIATES, INC., FOR CONSULTING SERVICES RENDERED AND TO BE RENDERED TO THE PLANNING COMMISSION AND THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE IN THE PREPARATION OF A COMPREHENSIVE STUDY AND REPORT FOR THE CORPORATE AREA OF THE VILLAGE AND ITS ENVIRONS. BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VIL- LAGE OF BUFFALO GROVE, COOK.COUNTY, ILLINOIS THAT: SECTION I. The President of the Board of Trustees of the Village o of To Grove, Cook County, Illinois, is hereby authorized to enter into a contract with Evert Kincaid and Associates, Inc., city planning consultants, for services rendered and to be rendered to the Village Planning Commission and the President and Board of Trustees of the Village of Buffalo Grove in the preparation'of a comprehensive study and report for the corporate area of the Vil- lage and its environs; and to retain said Consultants for the pur- pose of assisting the Planning Commission, the Zoning Board of Ap- peals, the Building Commissioner, and other village officials in the proper administration of subdivision regulations, planning and zoning of the Village of Buffalo Grove, said Contract to be sub- stantially in the following form, to wit: CONTRACT FOR PREPARATION OF A COMPREHENSIVE VILLAGE PLAN AND TECHNICAL ADVISORY SERVICES RELATIVE TO THE OFFICIAL PLAN AND IMPLEMENTING ORDINANCES FOR THE VILLAGE OF BUFFALO GROVE, ILLINOIS between the VILLAGE OF BUFFALO GROVE, ILLINOIS and EVERT KINCAID AND ASSOCIATES, INC. 22 West Madison Street Chicago 2, Illinois THIS AGREEMENT, made and entered into this 1st day of October , 1959, between the Village of Buffalo Grove, Illinois, Partyoftie First Part, hereinafter referred to as the "Village," and the city planning firm of Evert Kincaid and Associates, Inc., Party of the Second Part, hereinafter referred to as the "Consultants." WHEREAS, the Village desires to engage the Consultants to provide certain technical and professional services herein described: 'NOW THIS AGREEMENT WITNESSETH: I 00 I. EMPLOYMENT OF CONSULTANTS. The Village hereby gage the Consultants and the Consultants agree to ices hereinafter set forth in accordance with the ices outlined herein. agrees to en- perform the serv- scope of sery II. AREA COVERED. The Consultants shall perform all of the neces- sary services provided under this Contract in connection with the area within the corporate limits of the Village of Buffalo Grove, as it is constituted on the effective date of this Contract, and including those unincorporated parts of Cook and Lake Counties lying within the one and one -half mile area of jurisdiction of the Village. The services will include the platting of base map material and the study of ordinances and plans of other villages where said in- formation is relevant to the comprehensive planning studies for the Village of Buffalo Grove, provided, however, that said studies and posting of maps of other municipalities shall not include any services covering the area of neighboring.villages. III. SCOPE OF SERVICES. The Consultants shall do, perform, and carry out in a sat s actory and proper manner, as determined by the Village, the following: A. BASE MAPS 1. Preparation of a base map of the Village of Buffalo Grove, including contiguous territory within the one and one -half mile peripheral area, will be prepared at an appropriate scale showing streets, alleys, schools, parks, public areas, water courses, railroads, and other existing public features, for the purpose of providing a base map for all Village planning studies. Parcel lines will be added to the base map for those parts of the study pertaining to land use and zoning. 2. An appropriate environmental map will be prepared for use in delineating the Area Development Plan for the one and one -half mile unincorporated area beyond the limits of the Village as a part of the Official Plan. B. STUDY OF EXISTING CODES AND ORDINANCES A summary will be made of all maps, data, ordinances, and other material now existing to bring about proper regulation and control of land use and development within the Village and its environs in order that proper recommendations may be made to the Village Plan Commission and the Board of Trustees to alleviate any deficiencies in the present Official Plan, adopted by the Plan Commission of the Village October 10, 1958 2 G® o® • .. •= �. a �. and approved by the President and Board of Trustees November 6, 1958, necessary for implementation of the Official Plan. C. LAND USE MAP Field studies of existing land use will be made and a land use map will be prepared of all properties within both the present corporate limits of the Village and the one and one -half mile peripheral area. The methods used in this survey will be cor- related with those of the Lake County Regional Planning Com- mission and the land use studies of Cook County. (Land use studies will be made in the field and from available aerial photos which can be secured from the Village or county offi- cials. The cost of new aerial photographs for these services, if necessary, would not be included under the provisions of this Contract, but would be available at cost to the Village, after approval by the Village Board of Trustees, with said aerial photos to become the property of the Village of Buffalo Grove) . Studies will be made of the population of the Village and its environs to determine those characteristics essential in the planning program, with those characteristics to include den- sity, age groups, income data, and other data available from the 1950 Federal census or any later special census of the Village or the region. Available school data will also be interpreted as a part of the population characteristics. D. COMPREHENSIVE LAND USE (OFFICIAL) PLAN 1. A comprehensive land use plan will be prepared, including a General Development Plan for the area within the Vil- lage and an Area Development Plan which will include the unincorporated one and one -half mile peripheral area of the Village and necessary textual material in the form of a final report will be prepared for official adoption by the Village as an amendment to the present Official Plan, which is in map form. 2. Development planning areas will be stipulated within the text of the Official Plan or on the General Development Plan in accordance with the program of the Board of Trus- tees for the purpose of establishing the timing or staging of future public works programming of the Village and the establishment of conditions to be required by the Village before effectuating changes in the zoning district map in those instances where public hearings will be warranted, on motion of the Board of Trustees or upon petition by prop- erty owners of areas where private development is contem- plated consistent with the Official Plan. 3 . 00 •O E. THOROUGHFARE PLAN (COMMUNITY FACILITIES PLAN) A complete analysis of traffic patterns and the relationship of the Federal, State, County, and municipal highway systems and those phases of the planning in Lake County and Cook County which can be adapted will be studied in detail, and clarified into major highways, secondary highways, collector streets, and minor streets, with specific recommendations for the elimination of hazards and the proper development of street widenings, extensions, and other special facilities to coordin- ate the circulation of people, automobiles, and service ve- hicles, to provide a circulation pattern adaptable in the en- forcement of the provisions of the subdivision regulations and the zoning ordinance. F. SUBDIVISION REGULATIONS 1. Regulations will be developed consistent with changing con- ditions and standards with said recommendations to be har- monious with the land use plan of the Village and the two counties affected. The subdivision regulations would in- clude "Planned Development" procedures to bring about im- plementation of the Official Plan and provide for any re- districting on the Zoning District blap to be properly timed with the installation of improvements which would have ade- quate capacity prior to the redistricting, or the assurance that installation would be made of the improvements neces- sary by private developers, guaranteed by the posting of surety bonds or other methods. 2. Standard specifications for subdivision improvements, in written form for the review and approval of the Village Plan Commission and adoption by the Board of Trustees, will be prepared on a generalized basis to establish stand- ards available for use of both the Village officials and land developers in determining the minimum standards. Said specifications will not include the preparation of detailed drawings for structural elements required in subdivisions, however, said specifications will specify the minimum re- quirements for preparation of said drawings by the profes- sional engineers of the developer and the requirement that written specifications and details be filed with the Vil- lage prior to issuance of permits to construct said im- provements. G. SCHOOLS AND PARKS A review will be made of all existing school and park facili- ties and recommendations made where practical for the exten- sion of such areas, relocation of additional areas and facil- ities which may be reU­,�xe:d to serve the estimated ultimate pop- ulation of the village and its environs, consistent with the intensity of use patterns recommended for the Official Land Use Plan. 0 Go •® H. HOUSING Special study will be made of the land coverage and maximum floor area ratios of existing development within the Village as well as the plot plans for residential structures in order to make recommendations regarding lot coverage and bulk stand- ards essential for regulatory measures for the general welfare and preservation of high standards of residential development. Recommendations will be made for aesthetics to prevent undue stereo -type construction as well as preventive measures for the crowding of structures on the land to bring about high aesthet- ic characteristics as well as maximum open space. I. ZONING ORDINANCE Based upon the elements of the Official Land Use Plan and the analysis of the field studies and mapping of existing land use, a comprehensive zoning ordinance text and district maps will be prepared for implementation of the Official Plan. The pro -. visions of the zoning ordinance will be properly related to the subdivision control ordinance and other codes of the Vil- lage to provide for efficient enforcement of zoning standards essential for the general welfare. J. ANNEXATION STUDY Studies will be made as a part of the comprehensive planning program to determine the extent and feasibility of annexation of fringe areas of the municipality in relation to both the tax base and the effect upon the cost of the municipal services which will be required. IV. PUBLIC RELATIONS. The Consultants, at the request of the Vil- lage or its represen ative Plan Commission, will attend a total of twelve (12) pre- arranged formal meetings during the period of the Contract and a reasonable number of conferences necessary for com- pletion of the comprehensive plan. Additional pre- arranged formal meetings beyond the twelve (12) meetings authorized by this Con- tract will be attended at a per diem of One Hundred Dollars ($100.00) plus reimbursement for all expenses pertaining to travel and subsistence incurred in the attendance of such additional meetings. The Consultants will assist in the preparation of material for pub- lic information, press releases, and public presentation of plan- ning material. V. PLAN COMMISSION SUPERVISION. The Village agrees to designate the Plan Commission as its representative in administering the preparation of the planning and zoning studies outlined herein and in directing the work of the Consultants; provided, however, that the consultant will at regular intervals check with the President and Board of Trustees respecting directions given by the Plan Commission to the end that the ultimate study and report as prepared herein will reflect the wishes of the Presi -Lent and Board of Trustees. 5 •O VI. PERSONNEL. The Consultants will provide all personnel to fully execute the program outlined herein and shall be responsible for the quality of work produced and made a part of the final re -. port. VII. TIME OF PERFORMANCE. The Consultants agree to complete the services incluaed under SECTION III, SCOPE OF SERVICES, within fifteen (15) months after the execution of this agreement and ren- der a final report to the Village within a period of eighteen (18) months from the effective date of this agreement, provided there are no delays occasioned by action of the Village or unforeseen conditions over which the Consultants have no control. The final report will be published in mimeographed form with seventy -five (75) copies describing all of the comprehensive recommendations scheduled under SECTION III and including planographed reproduc- tions of the maps and plates made a part thereof. Twenty -five (25) copies each of the subdivision regulations and the zoning ordinance will also be submitted under the provisions of this Contract. Any additional copies required by the Village will be provided by the Consultants, who shall be reimbursed for such additional cost by the Village. VIII. COMPENSATION. The Consultants agree to fully complete all services under the Scope of Services, and as agreed to herein, for a total fee of Five Thousand, Seven Hundred Dollars ($5,700.00) to be paid in accordance with the following schedule: 1. One Thousand, Eight Hundred Dollars ($1,800.00) to be paid as a retainer fee with the signing of this Contract. 2. Three Thousand, Four Hundred Dollars ($3,400.00) to be paid in seventeen (17) equal monthly installments of Two hundred Dollars ($200.00) each , the first payment to be made one (1) month from the date of this Contract. 3. Five Hundred Dollars ($500.00) to be paid at the completion of this Contract. IX. MATERIALS AND REPRODUCTIONS. The Consultants agree to pay or a1I prints, reproductions, rafting materials, and other ex- penses connected with the preparation of maps, ordinances, and re- ports, as outlined above. Any additional copies requested by the Village shall be provided by the Consultants who shall be reim- bursed by the Village for the cost of preparation of said copies. All original maps, illustrations, and reports prepared by the Con- sultants shall become the property of the Village and shall be transmitted prior to or at the completion date of this Contract. X. EXPERT TESTIMONY NOT INCLUDED. The scope of services under this Contract shall not include expert testimony during litigation in behalf of the Village of Buffalo Grove; however, the Consultants 0 a - 00 agree to perform said services at the rate of One Hundred and Twenty -Five Dollars ($125.00) per half day or portion thereof, plus the cost of special preparation for attorneys or preparation of special exhibits other than the maps and reports furnished under the scope of this Contract. XI. SUBDIVISION REVIEW. Review of subdivisions for the Village shall not be included In the scope of services under this Contract. However, the Consultants will review subdivision plans and make recommendations to the officials of the Village regarding subdivi- sion plans forwarded to the Consultants subject to the fees and method of payment for said review to be determined and made a part of the subdivision regulations of the Village. XII. TERMINATION OF CONTRACT FOR CAUSE. This Contract is to con- tinue in force and effect until a work as set forth herein has been completed, unless by mutual agreement the Contract is termin- ated. In such event, the Consultants shall be compensated in pro- portion to the work completed. XIII. EFFECTIVE DATE. This Contract shall be binding on any suc- cessors of either party and shall take effect on the 1st day of October 1959. VILLAGE OF BUFFALO GROVE, ILLINOIS Presiden a— ATTEST: Village Clerk, Village of Buffalo Grove, Illinois EVERT KINCAID AND ASSOCIATES, INC. 7