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2007-070` 10117/2007 ORDINANCE NO. 2007 -? An Ordinance Amending Section 2.02.100, Meetings — Application of Robert's Rules, of the Buffalo Grove Municipal Code WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT and BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, LAKE and COOK COUNTIES, ILLINOIS, as follows: Section I. The foregoing recital is hereby adopted and incorporated into and made a part of this Ordinance as if fully set forth herein. Section 2. Subsection C. of Section 2.02.100 is hereby added to the Buffalo Grove Municipal Code to read as follows: Section 2.02.100 Meetings — Application of Robert's Rules C. The passage of any resolution or motion (i) not creating any liability against the Village or (ii) not for the expenditure or appropriation of its money or (iii) any other matter not required by statute or by Village ordinance to receive any particular vote shall require the concurrence of a majority of all members of the Corporate Authorities present. The Village President shall not vote on any such resolution or motion except the following: (i) where the vote of the Trustees has resulted in a tie; or (ii) where one -half of the Trustees present have voted in favor of the resolution or motion even though there is no tie vote. Section 3. If any section, paragraph, clause or provision of this ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this ordinance. Section 4. This ordinance shall be effective upon its passage and approval. AYES: 4 - Braiman, Berman, Trilling Rubin NAYS: 0 - None ABSENT: 2 - Glover, Kahn PASSED: November 5 2007. APPROVED: November 5 2007. APPROVED: Village" President ATTEST: `Village Clerk FAZ\Robert's Rules \Ord. Voting.doc Rev'd 10129/07 Note; "Corporate Authorities" includes Village President and Trustees. (6 Trustees and Village President = 7) F:\RZ\Robert Rules of Order\Quick Reference Card.doc Page 4 of 4 Effect of Voting "present" or Action Purpose Required Votes President's Vote Code "abstain" 20. To To permit correction of hasty, Motion must be made by President may vote (i) to break Robert's Rules of Counted with prevailing side Reconsider ill- advised or erroneous action a member voting with a tie; or (ii) if 3 Trustees vote Order, Section 36 unless conflict cited or to take into account added prevailing side. in favor information or a changed Majority of Corporate situation that has developed Authorities present. since taking the vote 21. To Adjourn Common purposes: personnel, Majority of Corporate President may vote (i) to break 5 ILCS 120/2(c)(1),(2), Counted with prevailing side to Executive litigation, purchase or sale of Authorities present a tie; or (ii) if 3 Trustees vote (3),(5),(6),(11) unless conflict cited Session land in favor 22. To Lay on To lay pending question aside Majority of Corporate President may vote (i) to break Robert's Rules of Counted with prevailing side the Table temporarily Authorities present a tie; or (ii) if 3 Trustees vote Order, Section 17 unless conflict cited in favor 23. To Postpone Pending question can be put off Majority of corporate President may vote (i) to break Robert's Rules of Counted with prevailing side to a Certain to a definite meeting or until Authorities present a tie; or (ii) if 3 trustees vote in Order, Section 14 unless conflict cited Time after a certain event favor Note; "Corporate Authorities" includes Village President and Trustees. (6 Trustees and Village President = 7) F:\RZ\Robert Rules of Order\Quick Reference Card.doc Page 4 of 4 Rev'd 10129/07 Quick Reference Card Buffalo Grove Village Action Page 1 of 4 Effect of Voting Required Votes / President's Vote / "present" or Action Purpose Participation Status Code / Statute "abstain' 1. Quorum Have a meeting / conduct any 4 members of Corporate President counts toward 65 ILCS 5/3.1 -40 -20 n/a business Authorities (see Note) quorum 2. Ordinances Miscellaneous 4 President may vote, (i) to Village Code 2.02,080 Counted with prevailing side Mess conflict cited break a tie or (ii) if 3 65 ILCS 513.1 -40-40 (concurrence) Trustees vote in favor 3. Ordinances Zoning — special uses, when 4 Trustees President may not vote 65 ILCS 5/11- 13 -1.1 Noted as "abstain" Plan Commission fails to ( "favorable majority vote" of recommend approval trustees) 4. Ordinances Zoning text /map 5 members of Corporate President may vote 65 ILCS 5/11.13 -3.1 Counted with prevailing side unless conflict noted amendments, variations, within Authorities 6 months after adoption of ( "approved by 2/3 vote of ") official plan Corporate Authorities 5. Ordinances Sell or lease real estate for 5 members of Corporate President may vote 65 ILCS 5/11 -76 -1 Counted with prevailing side unless conflict cited term not exceeding 99 years Authorities ("ordinance passed by 3/4 of the Corporate Authorities ") 6. Ordinance Sell or lease real estate 6 members of Corporate President may vote 65 ILCS 5/11 -76 -2 Counted with prevailing side unless conflict cited pursuant to sealed bids Authorities (3/4 of Corporate Authorities) Acceptance of high bid = 6 President may vote members of Corporate Authorities Rejection of bids = majority President may vote of Corporate Authorities Page 1 of 4 xev a tarlyivi Effect of Votin¢ Required Votes / President's Vote / "present" or Action Purpose Participation Status Code / Statute "abstain" 7. Ordinance Installment land purchase 5 members of Corporate President may vote 65 ILCS 5/11 - 76.1 -1 Noted as "abstain" agreement or lease calling for Authorities annual installments ( "affirmative vote of 2/3 of Leases w/ purchase option Corporate Authorities ") 8. Ordinance Exchange of real estate Needs proposing ordinance President may vote 65 ILCS 5/11- 76.2 -1, Counted with prevailing side setting public hearing and et seq, unless conflict cited then transfer ordinance after hearing 6 members of Corporate Authorities ( "3/4 vote of Corporate Authorities ") 9. Ordinance Sale of Personal Property 4 President may vote (i) to 65 ILCS 5111 -76 -4 Counted with prevailing side break a tie; or (ii) if 3 unless conflict cited Trustees vote in favor. 1 o. Ordinance Annexation Agreement 5 members of Corporate President may vote. 65 ILCS 5/11- 15.1 -3 Counted with prevailing side Authorities (2/3 of Corporate unless conflict cited Authorities) 11. Ordinance Amendment of Zoning 5 members of Corporate President may vote. Code 17.64.040 Noted as "abstain" Ordinance if written protest Authorities (2/3 of Corporate Authorities) affirmative vote required 12. Ordinance Vacation of Street or Alley 5 Trustees (3/4 of Trustees) President may not vote 65 ILCS 5111 -91 -1 Counted with prevailing side unless conflict cited 13. Motion To Spend Money 4 President may vote (i) to 65 ILCS 5/3.1 -40 -40 Counted with prevailing side break a tie; or (ii) if 3 unless conflict cited Trustees vote in favor Page 2 of 4 Rev'd 10/29/07 Common Motions Effect of Votine Required Votes / President's Vote / "present" or Action Purpose Status Code / Statute "abstain" Participation 14. Motion To Create Liability Against 4 President may vote (i) to break 65 ILLS 5/3.1 -40 -40 Counted with prevailing side Village Trustees) a tie; or (ii) if 3 Trustees vote 2.08.040.I. unless conflict cited in favor 65 ILCS 5/8 -9 -1 15. Motion All Others, unless otherwise Majority of Corporate President may vote (i) to break Counted with prevailing side noted herein Authorities present a tie; or (ii) if 3 Trustees vote unless conflict cited in favor 16. Resolution To Spend Money 4 President may vote (i) to break 65 ILCS 5/3.1 -40.40 Counted with prevailing side a tie; or (ii) if 3 Trustees vote unless conflict cited in favor 17. Resolution To Create Liability Against 4 President may vote (i) to break 65 ILCS 5/3.14040 Counted with prevailing side Village a tie; or (ii) if are 3 Trustees unless conflict cited vote in favor 18. Resolution All Others Majority of Corporate President may vote (i) to break Counted with prevailing side Authorities present a tie; or (ii) if 3 Trustees vote unless conflict cited in favor Common Motions Page 3 of 4 Effect of Votine "present" or Action Purpose Required Votes President's Vote Code "abstain" 19. Motion Waiver of bids 4 Trustees (2/3 of President may not vote Village Code Counted with prevailing side Trustees) 2.08.040.I. unless conflict cited 65 ILCS 5/8 -9 -1 Page 3 of 4 STATE OF ILLINOIS) ss. COUNTY OF COOK ) CERTIFICATE I, Janet M. Sirabian, certify that I am the duly elected and acting Village Clerk of the Village of Buffalo Grove, Cook and Lake Counties, Illinois. I further certify that on November 5, 2007, the Corporate Authorities of the Village passed and approved Ordinance No. 2007 -70 entitled: AN ORDINANCE AMENDING SECTION 2.02.100, MEETINGS - APPLICATION OF ROBERT'S RULES, OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE provided by its terms that it should be published in pamphlet form. The pamphlet form of Ordinance No. 2007 -70, including the Ordinance and a sheet thereof, was prepared, and a copy of such Ordinance was posted in and at the Village Hall commencing on November 15, 2007 and continuing for at least ten days thereafter. Copies of such Ordinance were also available for public inspection upon request in the Office of Village Clerk. Dated at Buffalo Grove, Illinois, this 6th day of November, 2007. Villa Clerk By ' 10/17/2007 A ORDINANCE NO. 2007- 70 An Ordinance Amending Section 2.02.1001, Meetings — Application of Robert's Rules, of the Buffalo Grove Municipal Code WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT and BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, LAKE and COOK COUNTIES, ILLINOIS, as follows: Section 1. The foregoing recital is hereby adopted and incorporated into and made a part of this Ordinance as if fully set forth herein. Section 2. Subsection C. of Section 2.02.100 is hereby added to the Buffalo Grove Municipal Code to read as follows: Section 2.02.100 Meetings — Application of Robert's Rules C. The passage of any resolution or motion (i) not creating any liability against the Village or (ii) not for the expenditure or appropriation of its money or (iii) any other matter not required by statute or by Village ordinance to receive any particular vote shall require the concurrence of a majority of all members of the Corporate Authorities present. The Village President shall not vote on any such resolution or motion except the following: (i) where the vote of the Trustees has resulted in a tie; or (ii) where one -half of the Trustees present have voted in favor of the resolution or motion even though there is no tie vote. Section 3. If any section, paragraph, clause or provision of this ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this ordinance. Section 4. This ordinance shall be effective upon its passage and approval. AYES: 4 - Braiman, Berman Trilling Rubin NAYS: 0 - None ABSENT: 2 - Glover, Kahn PASSED: November 5 APPROVED: November 5 ATTEST: '-Village Clerk F:RZ\Robert's Rules \Ord. Voting.doc 2007. 2007. APPROVED- Village President Rev'd 10/29/07 Quick Reference Card Buffalo Grove Villaae Action Page 1 of 4 Effect of Votine Required Votes / President's Vote / "present" or Action Purpose Participation Status Code_ / Statute "abstain' 1. Quorum Have a meeting / conduct any 4 members of Corporate President counts toward 65 ILCS 5/3.1 -40 -20 n/a business Authorities (see Note) quorum 2. Ordinances Miscellaneous 4 President may vote, (i) to Village Code 2.02.080 Counted with prevailing side break a tie or (ii) if 3 65 ILCS 5/3.140 -40 unless conflict cited (concurrence) Trustees vote in favor 3. Ordinances Zoning— special uses, when 4 Trustees President may not vote 65 ILCS 5111- 13 -1.1 Noted as "abstain" Plan Commission fails to ( "favorable majority vote" of recommend approval trustees) 4. Ordinances Zoning text / map 5 members of Corporate President may vote 65 ILCS 5111- 13 -3.1 Counted with prevailing side unless conflict noted amendments, variations, within Authorities 6 months after adoption of ( "approved by 2/3 vote of official plan Corporate Authorities") 5. Ordinances Sell or lease real estate for 5 members of Corporate President may vote 65 ILLS 5/11 -76 -1 Counted with prevailing side unless conflict cited term not exceeding 99 years Authorities ("ordinance passed by 3/4 of the Corporate Authorities') 6. Ordinance Sell or lease real estate 6 members of Corporate President may vote 65 ILCS 5111 -76 -2 Counted with prevailing side unless conflict cited pursuant to sealed bids Authorities (3/4 of Corporate Authorities) Acceptance of high bid = 6 President may vote members of Corporate Authorities Rejection of bids = majority President may vote of Corporate Authorities Page 1 of 4 rCev U 1V /L7 /UI Effect of Voting Required Votes / President's Vote / "Present" or Action Purpose Participation Status Code / Statute "abstain" 7. Ordinance Installment land purchase 5 members of Corporate President may vote 65 ILCS 5/11- 76.1 -1 Noted as "abstain" agreement or lease calling for Authorities annual installments ( "affirmative vote of 2/3 of Leases w/ purchase option Corporate Authorities ") 8. Ordinance Exchange of real estate Needs proposing ordinance President may vote 65 ILCS 5/11- 76.2 -1, Counted with prevailing side setting public hearing and et seq. unless conflict cited then transfer ordinance after hearing 6 members of Corporate Authorities ( "3/4 vote of Corporate Authorities ") 9. Ordinance Sale of Personal Property 4 President may vote (i) to 65 ILCS 5/11 -76 -4 Counted with prevailing side break a tie; or (ii) if 3 unless conflict cited Trustees vote in favor. 1 o. Ordinance Annexation Agreement 5 members of Corporate President may vote. 65 ILCS 5/11- 15.1 -3 Counted with prevailing side Authorities (2/3 of Corporate unless conflict cited Authorities) 11. Ordinance Amendment of Zoning 5 members of Corporate President may vote. Code 17.64.040 Noted as "abstain" Ordinance if written protest Authorities (2/3 of Corporate Authorities) affirmative vote required 12. Ordinance Vacation of Street or Alley 5 Trustees (3/4 of Trustees) President may not vote 65 ILCS 5/11 -91 -1 Counted with prevailing side unless conflict cited 13. Motion To Spend Money 4 President may vote (i) to 65 ILCS 5/3.1 -40 -40 Counted with prevailing side break a tie; or (ii) if 3 unless conflict cited Trustees vote in favor Page 2 of 4 Rev'd 10/29/07 Common Motions Effect of Votine Required Votes / President's Vote / "present" or Action Purpose Status Code / Statute "abstain' Participation 14. Motion To Create Liability Against Village 4 President may vote (i) to break a tie; or (ii) if 3 Trustees vote in favor 65 ILCS 5/3.1 -40 -40 Counted with prevailing side unless conflict cited 15. Motion All Others, unless otherwise noted herein Majority of Corporate Authorities present President may vote (i) to break a tie; or (ii) if 3 Trustees vote in favor 2.08.040.I. Counted with prevailing side unless conflict cited 16. Resolution To Spend Money 4 President may vote (i) to break a tie; or (ii) if 3 Trustees vote 65 ILCS 5/3.1 -40 -40 Counted with prevailing side unless conflict cited in favor 17. Resolution To Create Liability Against Village 4, President may vote (i) to break a tie; or (ii) if are 3 Trustees vote in favor 65 ILCS 5/3.140 -40 Counted with prevailing side unless conflict cited 18. Resolution All Others Majority of Corporate Authorities present President may vote (i) to break a tie; or (ii) if 3 Trustees vote Counted with prevailing side unless conflict cited in favor Common Motions Page 3 of 4 Effect of Voting "present" or Action Purpose Required Votes President's Vote Code "abstain" 19. Motion Waiver of bids 4 Trustees (2/3 of President may not vote Village Code Counted with prevailing side Trustees) 2.08.040.I. unless conflict cited 65 ILCS 5/8 -9 -1 Page 3 of 4 Rev'd 10/29/07 Purpose Action 20. To Motion must be made by Reconsider 21. To Adjourn prevailing side. to Executive Majority of Corporate Session 22. To Lay on the Table 23. To Postpone Authorities present to a Certain Time Purpose Required Votes To permit correction of hasty, Motion must be made by ill- advised or erroneous action a member voting with or to take into account added prevailing side. information or a changed Majority of Corporate situation that has developed Authorities present since taking the vote Common purposes: personnel, Majority of Corporate litigation, purchase or sale of Authorities present land To lay pending question aside Majority of Corporate temporarily Authorities present Pending question can be put off M*rity of Corporate to a definite meeting or until Authorities present after a certain event President's Vote Effect of Votine "present" or Code "abstain" President may vote (i) to break I Robert's Rules of Counted with prevailing side a tie; or (ii) if 3 Trustees vote {I order, Section 36 unless conflict cited in favor President may vote (i) to break a tie; or (ii) if 3 Trustees vote in favor President may vote (i) to break a tie; or (ii) if 3 Trustees vote in favor President may vote (i) to break a tie; or (ii) if 3 trustees vote in favor 51LCS 120/2(cXl),(2), Counted with prevailing side (3),(5),(6),(11) 1 unless conflict cited Robert's Rules of Order, Section 17 Robert's Rules of Order, Section 14 Note: "Corporate Authorities" includes Village President and Trustees. (6 Trustees and Village President = 7) F:\RZ\Robert Rules of Order \Quick Reference Card.doc Page 4 of 4 Counted with prevailing side unless conflict cited Counted with prevailing side unless conflict cited 4 0