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2006-017• 1 . • ORDINANCE NO. 2006- 17 AN ORDINANCE APPOINTING WILLIAM H. BRIMM AS VILLAGE MANAGER AND ESTABLISHING THE ANNUAL SALARY FOR THE VILLAGE MANAGER WHEREAS, Section 2.08.020 of the Village of Buffalo Grove Municipal Code provides for the appointment of a Village Manager, that being made by the Village President by and with the advice and consent of the Board of Trustees; and WHEREAS, Section 2.08.050 of the Village of Buffalo Grove Municipal Code provides that the Board of Trustees may fix from time to time the compensation for the Village Manager by Ordinance or Resolution; and WHEREAS, the Village Board has determined that the compensation for the Village Manager for the fiscal period beginning on May 1, 2006, as set forth as part of the attached Letter of Understanding - Employment as Village Manager, for William H. Brimm is appropriate for said period. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS that: Section 1. The Village President is hereby authorized to execute the attached Letter of Understanding - Employment as Village Manager, dated March 21, 2006 which will be countersigned by William H. Brimm. Section 2. Effective May 1, 2006 William H. Brimm is hereby appointed Village Manager. Section 3. The annual compensation for the Village Manager shall be $144,000 for the year beginning May 1, 2006. In addition, an amount equal to $600 /month shall be paid as an automobile allowance. Section 4. This Ordinance, as well as the Letter of Understanding, shall be in full force and effect as of May 1, 2006, after its passage and approval and publication in the manner provided by law. This ordinance shall not be codified. AYES: 5 — Braiman, Glover, Berman. Trilling. Rubin NAPES: 0 — None ABSENT: 1 - Kahn PASSED: Apri-I 5 2006. APPROVED: April $,. 2006. ATTEST: age Clerk APPROVED: Village President VIUAGE OF VILLAGE OF �uffalo BT-W" Fifty Raupp Blvd. Buffalo Grove, IL 60089 -2196 Fax 847 - 459 -0332 William H. Brimm Assistant Village Manager Finance Director 847 - 459 -2507 March 21, 2006 Mr. William H. Brimm 50 Raupp Boulevard Buffalo Grove, Illinois 60089 Subject: Letter of Understanding Employment as Village Manager Dear Bill: Please consider this correspondence a mutual Letter of Understanding regarding your promotion from Assistant Village Manager to Village Manager effective May 1, 2006. Your employment as Village Manager shall be in conformance with Chapter 2.08 of the Village of Buffalo Grove Municipal Code under the Council/Manager form of government as further set forth in the Illinois Compiled Statutes and as suggested by the International City /County Management Association. The following conditions shall apply in your role as Village Manager: • For compensation purpose, May I' will remain your anniversary date as that term is used within the Village's Personnel Rules and Salary Administration Plan. For performance review purposes, annually as of January 0 will be the date of such review. Any compensation adjustment shall be effective as of the subsequent May 1'. • For the year beginning May 1, 2006, you shall submit a work plan regarding your professional objectives to be undertaken within the first 120 days of promotion as well as within the first 8 months, or through December 31, 2006. Such work plan shall be approved by the Village Board as a condition of this Letter of Understanding. • Compensation to be paid shall be equal to $144,000 for the year beginning May 1, 2006. In addition, an automobile allowance in an amount equal to $600 /month shall be paid in conformance with current practices. The Village shall not be obligated for any vehicle related maintenance or operating expenses in lieu of your receipt of the automobile allowance. • Any recurring expenses, which will include, but not be limited to items such as conferences, training, meetings, business dining and other appropriate business expenditures, shall be identified by category within the annually approved Office of Village Manager budget. • Any and all employment benefits such as insurance, vacation and sick leave shall be governed by the provisions of the Village's Personnel Rules. Likewise, all standards of professional conduct shall also be in conformance with the Village's Personnel Rules. This Letter of Understanding shall be subject to amendment from time to time as mutually agreed by both parties to this Letter. If you are in agreement, please sign and return for my signature. Dated this V �� day of 2006. Elliott Hartstein William H. Brimm Village President William H. Brimm Village Manager Work Plan Fiscal Year 2006 -2007 The following work plan is intended to identify operational objectives for myself beginning as of May 1, 2006 and continuing through December 31, 2006. The plan is intended to identify work elements that will be initially undertaken within the time frames noted. Regardless of what is noted, the priorities and expectations of the Village Board will set aspects of the work plan. It is anticipated that department specific issues will be forthcoming and will be presented to the Village Board as well as staff. Lastly, and as appropriate, both Ghida and I request periodic meetings with the Village Board to make sure that the expectations for the both of us are being met as part of our obligation to lead the operational aspects of the organization forward. Transition May 1, 2006 through July 31, 2006: • Individual meetings with Village Board to review goals and expectations • Individual meetings with department heads to review goals and expectations, new roles and assignments and to present concerns. As part of discussions, adjust work plans, if necessary • With all department heads, obtain a full understanding of their own career futures • Meet with major commission liaisons to review service plans (Plan Commission, Zoning Board of Appeals, Board of Fire & Police Commission, Residents with Disabilities, Board of Health, Arts). In addition, attend meetings on periodic basis to obtain a better understanding of their proceedings and projects • Meet with staffs of Buffalo Grove Park District, Indian Trails Library District and Vernon Area Library in order to understand mutual issues • Meet with Bill Raysa to discuss any issues that affect Village from global legal perspective • Meet with Northwest Water Commission, Northwest Central Dispatch, SWANCC, and Northwest Municipal Conference • Solidify internal communication protocols with Village Board and staff • Support and monitor the Finance & General Services transition • Identify and monitor the monthly work plan relative to Bill Balling's consulting agreement Programming • Establish collective bargaining team re: wage & benefit re- opener • Prepare fire contract accountability report • Advance community center (park and library) planning concepts • Confirm appointments to represent Village with intergovernmental partners • Wrap up commercial waste franchising recommendation. In addition recommend strategy to extend residential service agreement • Participate in Metra schedule task force • Confirm public information protocols for calendar 2006 road construction programs • Advance White Pine initiative • Advance Public Service Center expansion initiative • Advance planning for Lake -Cook Road • • Meet with major developers as well as integrate with major planning initiatives August 1, 2006 through October 31, 2006: • Successful transition for Buffalo Grove Days • Conduct a staff goal development session • Maintain monthly department head meeting schedule • Maintain quarterly Policy Scorecard for Village Board on staff projects and performance • Review published administrative reports and their formats November 1, 2006 through December 31, 2006: • Transition elements should be completed during this period Draft Date: February 1, 2006 • Develop FY 2007 Golf Budget • Update metrics studies • Industrial Drive redevelopment recommendation(s) • Advance regional/corridor horn blowing control initiatives • Roll out program to expand Talent Bank • Finalized BG /Arlington Heights boundary agreement • Formulate Public Service Center recommendation(s) • Develop FY 2007 -2008 Capital Improvement Plan • Develop FY 2007 -2008 Village Budget • Wrap up TOD study initiatives • Wrap up Comprehensive Plan update Villagplerk By V + ORDINANCE NO. 2006- 17 AN ORDINANCE APPOINTING WILLIAM H. BRIMM AS VILLAGE MANAGER AND ESTABLISHING THE ANNUAL. SALARY FOR THE VILLAGE MANAGER WHEREAS, Section 2.08.020 of the Village of Buffalo Grove Municipal Code provides for the appointment of a Village Manager, that being made by the Village President by and with the advice and consent of the Board of Trustees; and WHEREAS, Section 2.08.050 of the Village of Buffalo Grove Municipal Code provides that the Board of Trustees may fix from time to time the compensation for the Village Manager by Ordinance or Resolution; and WHEREAS, the Village Board has determined that the compensation for the Village Manager for the fiscal period beginning on May 1, 2006, as set forth as part of the attached Letter of Understanding - Employment as Village Manager, for William H. Brimm is appropriate for said period. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS that: Section 1. The Village President is hereby authorized to execute the attached Letter of Understanding- Employment as Village Manager, dated March 21, 2006 which will be countersigned by William H. Brimm. Section 2. Effective May 1, 2006 William H. Brimm is hereby appointed Village Manager. Section 3. The annual compensation for the Village Manager shall be $144,000 for the year beginning May 1, 2006. In addition, an amount equal to $600 /month shall be paid as an automobile allowance. Section 4. This Ordinance, as well as the Letter of Understanding, shall be in full force and effect as of May 1, 2006, after its passage and approval and publication in the manner provided by law. This ordinance shall not be codified. AYES: 5 — Braiman, Glover, Berman. Trilling, Rubin NAYES: 0 — None ABSENT: 1 - Kahn PASSED: April 5 2006. APPROVED: April. , 2006. APPROVED: Village President ATTEST: age Clerk -T T 7 LEU"IC :-1-C L 60089 -21-36 ,=ax � -7-159-13-2 !,V"!;am H. Grimm ASSiSian, ` iliac° , larlaqer = h�a ^ce Cirecror March 21, 2006 Mr. William H. Brimm 50 Raupp Boulevard Buffalo Grove, Illinois 60089 Subject: Letter of Understanding Employment as Village Manager Dear Bill: VILLAGE:OF 6 Uf#a10 G rou¢ . Please consider this correspondence a mutual Letter of Understanding regarding your promotion from Assistant Village Manager to Village Manager effective May 1, 2006. Your employment as Village Manager shall be in conformance with Chapter 2.08 of the Village of Buffalo Grove Municipal Code under the Council/Manager form of government as further set forth in the Illinois Compiled Statutes and as suggested by the International City /County Management Association. The following conditions shall apply in your role as Village Manager: • For compensation purpose, May ls` will remain your anniversary date as that term is used within the Village's Personnel Rules and Salary Administration Plan. For performance review purposes, annually as of January 1 S` will be the date of such review. Any compensation adjustment shall be effective as of the subsequent May 0. • For the year beginning May 1, 2006, you shall submit a work plan regarding your professional objectives to be undertaken within the first 120 days of promotion as well as within the first 8 months, or through December 31, 2006. Such work plan shall be approved by the Village Board as a condition of this Letter of Understanding. • Compensation to be paid shall be equal to $144,000 for the year beginning May 1, 2006. In addition, an automobile allowance in an amount equal to $600 /month shall be paid in conformance with current practices. The Village shall not be obligated for any vehicle related maintenance or operating expenses in lieu of your receipt of the automobile allowance. • Any recurring expenses, which will include, but not be limited to items such as conferences, training, meetings, business dining and other appropriate business expenditures, shall be identified by category within the annually approved Office of Village Manager budget. • Any and all employment benefits such as insurance, vacation and sick leave shall be governed by the provisions of the Village's Personnel Rules. Likewise, all standards of professional conduct shall also be in conformance with the Village's Personnel Rules. This Letter of Understanding shall be subject to amendment from time to time as mutually agreed by both parties to this Letter. If you are in agreement, please sign and return for my signature. Dated this day of , 2006. Elliott Hartstein William H. Brimm Village President William H. Brimm Village Manager Work Plan Fiscal Year 2006 -2007 The following work plan is intended to identify operational objectives for myself beginning as of May 1, 2006 and continuing through December 31, 2006. The plan is intended to identify work elements that will be initially undertaken within the time frames noted. Regardless of what is noted, the priorities and expectations of the Village Board will set aspects of the work plan. It is anticipated that department specific issues will be forthcoming and will be presented to the Village Board as well as staff. Lastly, and as appropriate, both Ghida and I request periodic meetings with the Village Board to make sure that the expectations for the both of us are being met as part of our obligation to lead the operational aspects of the organization forward. Transition May 1, 2006 through July 31 2006• • Individual meetings with Village Board to review goals and expectations • Individual meetings with department heads to review goals and expectations, new roles and assignments . and to present concerns. As part of discussions, adjust work plans, if necessary • With all department heads, obtain a full understanding of their own career futures • Meet with major commission liaisons to review service plans (Plan Commission, Zoning Board of Appeals, Board of Fire & Police Commission, Residents with Disabilities, Board of Health, Arts). In addition, attend meetings on periodic basis to obtain a better understanding of their proceedings and projects • Meet with staffs of Buffalo Grove Park District, Indian Trails Library District and Vernon Area Library in order to understand mutual issues • Meet with Bill Raysa to discuss any issues that affect Village from global legal perspective • Meet with Northwest Water Commission, Northwest Central Dispatch, SWANCC, and Northwest Municipal Conference • Solidify internal communication protocols with Village Board and staff • Support and monitor the Finance & General Services transition • Identify and monitor the monthly work plan relative to Bill Balling's consulting agreement Programming • Establish collective bargaining team re: wage & benefit re- opener • Prepare fire contract accountability report • Advance community center (park and library) planning concepts • Confirm appointments to represent Village with intergovernmental partners • Wrap up commercial waste franchising recommendation. In addition recommend strategy to extend residential service agreement • Participate in Metra schedule task force • Confirm public information protocols for calendar 2006 road construction programs • Advance White Pine initiative • Advance Public Service Center expansion initiative • Advance planning for Lake -Cook Road